5 September, 2005

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 5 September 2005 at 07:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours Faithfully

 

 

Alan Travers

General Manager

 

BUSINESS

 

1.?????????? APOLOGIES

 

2.?????????? LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Aitken - 16 August 2005 to 29 September 2005 inclusive.

Councillor Simat - 22 August 2005 to 25 October 2005 inclusive.

 

3.?????????? CONFIRMATION OF MINUTES

Ordinary Meeting - 15 August 2005.

 

4.?????????? DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Interest

 

5.?????????? ADDRESSING THE MEETING

 

6.?????????? MAYORAL MINUTES

 

7.?????????? NOTICES OF MOTION

?

8.?????????? ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Disability Access Committee Meeting - 3 August 2005.

 

9.?????????? MASTER PROGRAM REPORTS

 

10.???????? URGENT REPORTS (to be dealt with in the master program to which the item relates)

 

11.???????? QUESTIONS WITHOUT NOTICE

 

12.???????? COMMITTEE OF THE WHOLE



ORDINARY MEETING

 

Monday 5 September 2005

 

table of contents

 

 

 

 

 

seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

report and recommendations of committees

 

 

master program reports

 


 

 

 

 

PRAYER

 

 

 

?Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.? We come together as representatives of our community to make decisions that will benefit this city and the people within it.?

 

We come not in a spirit of competition, not as adversaries, but as colleagues.? Help us to treat each other with respect, with dignity, with interest and with honesty.? Help us not just to hear the words we say, but also to hear each others hearts.? We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.? Grant us wisdom, courage and strength.

 

Lord, help us.? We pray this in the name of Jesus Christ our Lord.? Amen.?

 

 

 

 

 


Statement of Recognition of Penrith City?s

Aboriginal and Torres Strait Islander
Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


Council Chambers Seating Arrangements

 

 

 

 

 

 

 

 

 

 


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Text Box: Public Gallery
Text Box: Managers
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Text Box: Press

????????????????????????? ?????????????????Chief

?????????? Managers??????????????????????? Financial

??????????????????????????????????????????????? ??? Officer

 
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MEETING CALENDAR

 

August 2005 - December 2005

 

 

TIME

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Ordinary Meetings

7.00 pm

 

5?

 

7

5

 

15 #+

19

?? 26^

10

21 #

19

Policy Review Committee

7.00 pm

22@

12

17

14

12

 

#? Meetings at which the Management Plan quarterly reviews are presented.

#+ General Manager?s presentation ? half year and end of year review

@? Strategic Program progress reports

 

v? Meeting at which the Draft Management Plan is adopted for exhibition

*? Meeting at which the Management Plan for 2005/2006 is adopted

?? Meeting at which the 2004/2005 Annual Statements are presented

^ ? Election of Mayor/Deputy Mayor (only business)

 

 

-                 Council has two Ordinary Meetings per month where practicable.

-                 Extraordinary Meetings are held as required.

-                 Policy Review Meetings are held monthly where practicable.

-                 Members of the public are invited to observe meetings of the Council. Should you wish to address Council, please contact the Executive Officer, Glenn McCarthy on 47327649.

 

?


Unconfirmed Minutes of the Ordinary Meeting of Penrith City Council held in the Council Chambers, Penrith on Monday 15 August 2005

 

 

 

 

 

NATIONAL ANTHEM AND prayer

 

The meeting opened with the National Anthem and the Prayer read by the Reverend Neil Checkley

 

STATEMENT OF RECOGNITION

 

Her Worship the Mayor, Councillor Jackie Greenow read a statement of recognition of Penrith City?s Aboriginal and Torres Strait Islander Cultural Heritage.

 

present

 

Her Worship the Mayor Councillor Jackie Greenow, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury (arrived 7:53PM), Lexie Cettolin, Kevin Crameri OAM, Mark Davies, Ross Fowler, Karen McKeown, Garry Rumble, Pat Sheehy AM, Steve Simat (arrived 7:21PM), and John Thain.

 

apologies

 

373????? RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Jim Aitken that apologies be received and accepted from Councillors Susan Page, Greg Davies, Steve Simat, and David Bradbury.

 

confirmation of minutes

 

Ordinary Meeting ? 1 August 2005

 

374????? RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Garry Rumble that the minutes of the Ordinary Meeting of 1 August 2005 be confirmed.

 

declarations of interest

 

There were no declarations of interest.

 

Councillor Jim Aitken subsequently declared an non-pecuniary interest in Item 4, Application to Modify Development Consent No.00/1996 for proposed dwelling house at Lot 22 DP 877538 (No. 140 - 150) Homestead Road, Orchard Hills, as he owns a property in the area, and took no part in the debate or voting.

 

MAYORAL MINUTE ? The Passing of Mr Ron Barrett

Her Worship the Mayor, Councillor Jackie Greenow read a Mayoral Minute on the passing of local businessman Mr Ron Barrett.

Councillor Kevin Crameri and Councillor Ross Fowler also extended their condolences to Mr Barrett?s family.

375????? RESOLVED on the MOTION of Her Worship the Mayor, Councillor Jackie Greenow seconded Councillor Kevin Crameri that the Mayoral Minute on the passing of local businessman Mr Ron Barrett be received.

 

reports of committees

 

Local Traffic Committee ? 1 August 2005

 

376????? RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Garry Rumble that the recommendations of the Local Traffic Committee Meeting of 1 August 2005 be adopted.

 

MASTER PROGRAM REPORTS

377????? RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Karen McKeown that Item 18, 2004-2005 Management Plan - June Quarter and End of Year Review be dealt with as the first item of business.

LEADERSHIP AND ORGANISATION

18??????? 2004-2005 Management Plan - June Quarter and End of Year Review?????????????? 36/47

Compiled by:?? Ross Kingsley, Strategic Planning Co-ordinator and Vicki O?Kelly, Financial Services Manager

Council?s Acting General Manager Mr Alan Stoneham and Council?s Chief Financial Officer, Mr Barry Husking gave a presentation on the 2004-2005 Management Plan - June Quarter and End of Year Review.

 

Councillor Steve Simat arrived at the meeting the time being 7:21PM

Councillor David Bradbury arrived at the meeting the time being 7:53PM.

378????? RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Ross Fowler

That:

1.???????? The information contained in the report on the June Quarter and End of Year Review of Council?s 2004-2005 Management Plan be received

2.???????? The 2004-2005 Management Plan Review as at 30 June 2005 be adopted

3.???????? The voting of funds and estimates of income for 2004-2005 be amended to reflect the revised estimates, expenditures and revotes as detailed in the Management Plan Review

4.???????? Council revote the works as detailed in the Recommended Revoted Works Lists for inclusion in the 2005-2006 Management Plan.

If this recommendation is adopted no further action required.

THE CITY AS A SOCIAL PLACE

5????????? NAIDOC Week 2005 Activities???????????????????????????????????????????????????????????????????? 1019/6 Pt4

Compiled by:? Carolyn Gartside, Aboriginal Liaison Officer

 

379????? RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Steve Simat that the information contained in the NAIDOC Week 2005 Activities report be received.

If this recommendation is adopted no further action required.

 

 

6????????? Tender No 03-04/05 ? Provision of Cleaning Services??????????????????????????????????????? 38/136

Compiled by:? Mal Ackerman, Supply Coordinator,? Bernadette Kime - Supply Officer?? Joanna Pickford - CS Supervisors

 

380????? RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Steve Simat

That

1.???????? The information contained in the report concerning the provision of cleaning services for all children?s centres be received

2.???????? Starlight Commercial be awarded a 1-year supply contract with an option to extend for a further 2x1 year periods subject to ongoing satisfactory performance.

If this recommendation is adopted no further action required.

 

 

7????????? Review of the Baby Care Room Development Control Plan??????????????????????????? 7030/22

Compiled by:? Monique Desmarchelier, Healthy People Partnership Officer

 

381????? RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Steve Simat

That

1.???????? The information contained in the report on Review of the Baby Care Room Development Control Plan, be received

2.???????? Council exhibit the proposed changes to the Development Control Plan

3.???????? Advice be sought from other stakeholders during exhibition period regarding the proposed changes to the Development Control Plan

4. ??????? A further report be provided to Council following the consideration of any ??????? submissions after the expiry of the exhibition period.

If this recommendation is adopted no further action required.

 

4????????? Application to Modify Development Consent No.00/1996 for proposed dwelling house at Lot 22 DP 877538 (No. 140 - 150) Homestead Road, Orchard Hills.? Applicant/Owner: Trustees of the Lebanese Maronite Missionaries. DA00/1996 Part 2

Councillor Jim Aitken declared an non-pecuniary interest in Item 4, Application to Modify Development Consent No.00/1996 for proposed dwelling house at Lot 22 DP 877538 (No. 140 - 150) Homestead Road, Orchard Hills, as he owns a property in the area, and took no part in the debate or voting.

Compiled by:? Peter Wood, Senior Environmental Planner - Team Leader

 

382????? RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Steve Simat

That:

1.???????? The information contained in the report on the request to modify Development Consent No.00/1996 for a proposed dwelling house at Lot 22 DP 877538 (No. 140 - 150) Homestead Road, Orchard Hills, be received

2.???????? The modification request be approved by way of:

2.1?????? Deleting Condition No.28 (2)

2.2?????? Adding a new condition requiring that the existing dwelling on the property be demolished within one (1) month of the issue of Occupation Certificate for the new dwelling.

 

1????????? Update of activities undertaken by the Building Approvals and Environment Protection Department Third and Fourth Quarter 2004/2005????????? 106/24

 

Compiled by:?? Shari Driver, Development Assessment Unit Co-ordinator, Paul Morgan, Acting Development Compliance Unit Co-ordinator, Graham Pares, Acting Health and Environment Unit Co-ordinator

Councillor Mark Davies left the meeting the time being 8:26PM

Councillor Mark Davies returned to the meeting the time being 8:30PM.

383????? RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Steve Simat

That:

1.???????? The information contained in the report on the update of activities undertaken by the Building Approvals and Environment Protection Department third and fourth quarter 2004/2005, be received.

2.???????? That future activity reports also contain:

2.1???????? Relevant Key Performance Indicators for integrated development

2.2???????? The total period that development applications have been outstanding in the system and the reasons that they are outstanding

2.3???????? The determination times for minor and major development applications

2.4???????? An update on progress regarding Council?s continued involvement in childhood immunisation.

3????????? A further report suggesting measures to attract and maintain the required levels of planning staff be submitted to a future Council meeting.

If this recommendation is adopted no further action required.

 

2????????? Request for Play Equipment for Thurston Street Reserve???????????????????????????????????????????

Compiled by:? Raphael Collins, Parks Construction & Maintenance Manager

 

384????? RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Ross Fowler

That

1.???????? The information contained in the report on the request for play equipment for Thurston Street Reserve be received.

2.???????? The play equipment in Thurston Street Reserve, as described in the report, be installed as soon as possible using funds provided from North Ward voted works.

If this recommendation is adopted no further action required.

 

3????????? Shade structure for play equipment in Tench Reserve??????????????????????????????????????? 3148/1

Compiled by:? Raphael Collins, Parks Construction & Maintenance Manager

 

385????? RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Kevin Crameri

That

1.???????? The information contained in the report on Shade structure for play equipment in Tench Reserve be received.

2.???????? Council approve the installation of the sail fabric shade structure at Tench Reserve for the total cost of $18,405.

3.???????? The 2005/06 budget be adjusted to include the project and funding via an internal loan from all reserves. The loan to then be repaid from the Section 94 plan.

If this recommendation is adopted no further action required.

 

19??????? Replacement of Director for the Penrith Whitewater Stadium?????? 2988/3

Compiled by:? Yvonne Perkins, Acting Facilities Operations Manager

 

386????? RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor John Thain

That

1.??? The information contained in the report Replacement of Director for the Penrith Whitewater Stadium be received.

2.??? Council appoint? Councillor Karen McKeown to represent Council as a Director on the Board of The Penrith Whitewater Stadium in lieu of Councillor Greg Davies who has resigned as a Director of the Company.

If this recommendation is adopted no further action required.

 

LEADERSHIP AND ORGANISATION

10??????? Amendments to Council's 2005 Meeting Calendar??????????????????????????????????????? 31/14 Pt 4

Compiled by:? Glenn McCarthy, Executive Officer

 

387????? RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Kevin Crameri

That

1.???????? The information contained in the report on Amendment to Council?s 2005 Meeting Calendar be received

2.???????? Council's meeting calendar for November and December 2005 be amended so that:

2.1???????? The Ordinary Council meeting scheduled for 7 November is cancelled

2.2???????? The Policy Review Committee meeting scheduled for 12 December is replaced by an Ordinary Council meeting

2.3???????? The Ordinary Council meeting scheduled for 19 December is cancelled.

If this recommendation is adopted no further action required.

 

12??????? One Local Government Association in NSW????????????????????????????????????????????? 751/1 Part 4

Compiled by:? Glenn McCarthy, Executive Officer

 

388????? RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Kevin Crameri

That

1.???????? The information contained in the report on one local government association in NSW be received

2.???????? Council advise the Local Government Association that it supports the establishment of one Association for local government in NSW in principle and raises no objection to the continuation of the Divisional or Zone structure for country councils or an equal split between metropolitan and country Executive members

3.???????? Council advise the Local Government Association that it would oppose a proportional voting system that would result in Penrith having fewer votes at the new Association?s Annual Conference.

 

If this recommendation is adopted the action will be completed by 19 August 2005

 

 

13??????? Amendments to 2005/06 Council Fees and Charges????????????????????????????????????????? 6007/35

 

Compiled by:? Ben Collins, Accounting Clerk - Budget

 

389????? RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Kevin Crameri

That

1.???????? The information contained in the report on amendments to 2005/06 Council Fees and Charges be received

2.???????? The amended fees, as advertised, be adopted.

If this recommendation is adopted no further action required.

 

14??????? Standard & Poors Credit Rating???????????????????????????????????????????????????????????????????????? 6035/18

Compiled by:? Andrew Moore, Acting Financial Accountant

 

390????? RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Kevin Crameri that the information contained in the report on the Standard & Poors credit rating be received.

 

If this recommendation is adopted no further action required.

 

15??????? Summary of Investments & Banking 1 July 2005 to 2 August 2005?????????????????? 6031/4

 

Compiled by:? Pauline Johnston, Expenditure Accountant

 

391????? RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Kevin Crameri

That

1.???????? The information contained in the report on Summary of Investments & Banking 1 July 2005 to 2 August 2005 be received

2.???????? The Certificate of the Responsible Accounting Officer, Statement of General Fund Bank Balances as at 2 August 2005 and the Summary of Investments for the period 1 July 2005 to 2 August 2005 be noted and accepted

3.???????? The graphical investment analysis as at 2 August 2005 be noted.

If this recommendation is adopted no further action required.

 

16??????? 2005 Trainee of the Year Awards??????????????????????????????????????????????????????????????? 901/9 Part 8

 

Compiled by:? Danielle Welsh, Personnel Services Manager

 

392????? RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Kevin Crameri

That

1.???????? The information contained in the report on the 2005 Trainee of the Year Awards be received.

2.???????? Council extend its congratulations to all of the above former Trainees.

 

 

If this recommendation is adopted no further action required.

 

 

17??????? Applications for National Emergency Volunteer Support Funding Opportunities for Penrith State Emergency Service and Mulgoa Volunteer Rural Fire Brigade 1009/7 & 1072/1

 

Compiled by:? Laurie Cafarella, Coordinator Community Protection

 

393????? RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Kevin Crameri

That

1.???????? The information contained in the report on Applications for National Emergency Volunteer Support Funding Opportunities for Penrith State Emergency Service and Mulgoa Volunteer Rural Fire Brigade be received.

2.???????? The Waste and Community Protection Manager be authorised to make the applications for National Emergency Volunteer Support Funding as identified in this report.

If this recommendation is adopted the action will be completed by 22 August 2005

 

 

8????????? City Operations Directorate Report to end of July 2005????????????????????????????????????? 153/2

 

Compiled by:? Joanne Robertson, Asset Manager's Secretary

 

394????? RESOLVED on the MOTION of Councillor Kevin Crameri seconded Councillor Steve Simat that the information contained in the report on City Operations Directorate Report to the end of July 2005, be received.

If this recommendation is adopted no further action required.

 

 

 

9????????? 2005 Local Government Association NSW Conference Motions?????????????????????? 752/34

 

Compiled by:? Glenn McCarthy, Executive Officer

 

395????? RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Kevin Crameri

That:

1.???????? The information contained in the report on 2005 Local Government Association of NSW Conference Motions be received

2.???????? The nine motions detailed in the report be submitted for inclusion in the 2005 Local Government Association NSW Conference Business Paper.

 

If this recommendation is adopted action to be completed by 12 August 2005.

 

11??????? 2005 National General Assembly of Local Government???????????????????????????????????? 750/67

Compiled by:? Glenn McCarthy, Executive Officer

 

396????? RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Pat Sheehy

That:

1.???????? The information contained in the report on 2005 National General Assembly of Local Government be received

2.???????? Council nominate the Mayor, or his/her delegate, as its voting nominee for the 2005 National General Assembly of Local Government

3.???????? Council nominate Councillors Mark Davies, Garry Rumble, Lexie Cettolin and Jim Aitken as observers at the 2005 National General Assembly of Local Government

4.???????? The 3 motions detailed in the report be submitted for inclusion in the 2005 Australian Local Government Association National General Assembly Business Paper.

 

If this recommendation is adopted the action will be completed by 28 October 2005

 

GENERAL BUSINESS

QUESTIONS WITHOUT NOTICE

QWN1:??????????? Councillor Garry Rumble requested that the Waste and Community Protection Manager and the Parks ? Construction and Maintenance Manager investigate and respond to community concerns over the illegal use of Emu Green Park in Emu Heights.? Correspondence received indicates that motorised bikes and scooters are being used in the park contrary to permitted usage signs.? Councillor Rumble requested a copy of the response be provided to all Councillors.????????????????????????????????????????????????????? 3297/1

 

QWN2:??????????? Councillor Garry Rumble requested a response from the Asset Manager and Property Development Manager regarding concerns with the drainage easement located near Cosgrove Crescent and the Great Western Highway at Kingswood.? Councillor Rumble requested a copy of the response be provided to all Councillors.?????????????????????????????????????????????????????????????????????????????????????? 304824 Pt 11

 

QWN3:??????????? Councillor Mark Davies submitted, on behalf of Annette Carpenter of www.penrithparkingnightmare.com, approximately 90 emails commenting on the parking problems experienced in Penrith.? Councillor Davies suggested that the comments could to be used to assist the City Centres Review in its planning of future car parking.? Councillor David Bradbury requested that a copy of all of the emails be distributed to all Councillors.???????????????????????????????????????????????????????????????????????????????????????? 9200/10 Pt2

 

QWN4:??????????? Councillor Steve Simat requested leave of absence for the period 22 August 2005 to 25 October 200 inclusive.

???????????????????????

397????? RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Karen McKeown that the matter be treated as urgent and resolved at the meeting.

Her Worship the Mayor, Councillor Jackie Greenow ruled that the matter was urgent and should be dealt with at the meeting.

398????? RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Karen McKeown that leave of absence be granted to Councillor Steve Simat for the period 22 August 2005 to 25 October 200 inclusive.

?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? 3/2 Pt2

 

QWN5:??????????? Councillor Steve Simat requested that the Penrith Valley Community Safety Partnership Graffiti Minimisation Sub Group give special consideration to the graffiti issues in St Marys.? Councillor Simat stated that it may be appropriate to hold another clean-up day involving the small businesses in the area.

???????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? 1027/23

 

QWN6:??????????? Councillor Jim Aitken requested leave of absence for the period 16 August 2005 to 29 September 2005 inclusive.

 

399????? RESOLVED on the MOTION of Councillor John Thain seconded Councillor Karen McKeown that the matter be treated as urgent and resolved at the meeting.

Her Worship the Mayor, Councillor Jackie Greenow ruled that the matter was urgent and should be dealt with at the meeting.

400 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Karen McKeown that leave of absence be granted to Councillor Jim Aitken for the period 16 August 2005 to 29 September 2005 inclusive.?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? 3/2 Pt2

 

QWN7:??????????? Councillor Jim Aitken requested as a matter of urgency that $9,287 be drawn from South Ward Voted Works to fund the replacement of play equipment in the park adjacent to the shops in Stafford Street, Penrith.

 

401????? RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Mark Davies that the matter be treated as urgent and resolved at the meeting.

 

Her Worship the Mayor, Councillor Jackie Greenow ruled that the matter was urgent and should be dealt with at the meeting.

 

402 RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Mark Davies that $9,287 be drawn from South Ward Voted Works to fund the replacement of play equipment in the park adjacent to the shops in Stafford Street, Penrith.???????????????????????????????????????????????????????????? 3198/1

 

QWN8:??????????? Councillor Jim Aitken requested that the ripple strips be replaced on Glenmore Parkway approximately 1 ? kilometres from the Northern Road entrance.

???????????????????????????????????????????????????????????????????????????????????????????????????????????? GL/14 Pt3

 

QWN9:??????????? Councillor Jim Aitken requested a report to Council on the parking, or lack of parking, and the issuing of unfair infringement notices in the Penrith area, in response to issues raised by a resident. 8000/29

 

QWN10:????????? Councillor Jim Aitken requested a report to Council on the costs to build a multi-level car park in Allan Place, or another suitable location in Penrith.

???????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? 9201/1 Pt3

 

QWN11:????????? Councillor Jim Aitken requested a response from the Parks ? Construction and Maintenance Manager regarding the suggestion that a park be named after the late Pauline Fields.? 3000/33

 

QWN12:????????? Councillor Pat Sheehy requested that Development Application 04/0136 ? Proposed Multi-Unit Housing Development, Lot 18 DP 155284 (No. 36) Thurston Street, Lemongrove, be reported to Council for determination.? The report to Council is to address the issues raised in a letter to all Councillors, from the owners.?????????????????????????????????????????????????????????????????????????????????????? ??????? DA04/0136

 

QWN13:????????? Councillor John Thain requested as a matter of urgency that a total of $400 be donated from North Ward Voted Works to Castlereagh Public School P&C for the hire of Castlereagh Hall for a fundraising event on 29 October 2005.

 

403????? RESOLVED on the MOTION of Councillor John Thain seconded Councillor Lexie Cettolin that the matter be brought forward and dealt with as a matter of urgency.

 

Her Worship the Mayor, Councillor Jackie Greenow ruled that the matter was urgent and should be dealt with at the meeting.

 

404 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Lexie Cettolin that a total of $400 be donated from North Ward Voted Works to Castlereagh Public School P&C for the hire of Castlereagh Hall for a fundraising event on 29 October 2005.??????????????? 1253/5 Pt2

 

QWN14:????????? Councillor David Bradbury requested as a matter of urgency that Council vote $600 from each of North, South and East Ward Voted Works to supply and install a new concrete crossover at the Girl Guides Hall at Baden Powell Avenue, Kingswood.

 

405????? RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Jim Aitken that the matter be brought forward and dealt with as a matter of urgency.

 

Her Worship the Mayor, Councillor Jackie Greenow ruled that the matter was urgent and should be dealt with at the meeting.

 

406 RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Jim Aitken that $600 be drawn from each of North, South and East Ward Voted Works to supply and install a new concrete crossover at the Girl Guides Hall at Baden Powell Avenue, Kingswood. 121086

 

QWN15:????????? Her Worship the Mayor, Councillor Jackie Greenow advised that Mr Wainwright wished to thank Councillors and Council for the naming of a park after his family.? Mr Wainwright also expressed his gratitude for the Mayoral Message and the photos that were given to the Kingswood Neighbourhood centre.?????????????????????????????????????????????????????????????????????????????????????????????????????????????????? 3205/1

Councillor Steve Simat left the meeting the time being 9:11PM and did not return.

 

committee of the whole

 

407????? RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Ross Fowler that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 9:12PM.

 

1????????? Presence of the Public

 

CW1??? RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Ross Fowler that the press and public be excluded from Committee of the Whole to deal with the following matters

 

1. The City as an Economy

Commercial Matter - Former Council Chambers Site????????????????????????? 950/62 Pt.11

This item was referred to committee of the whole as the report referred to commercial information of a confidential nature that would, if disclosed confer a commercial advantage on a competitor of the council and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

2. The City as an Economy

Commercial Matter - Queen Street & Carsons Lane, St Marys????????? 490294 Pt.7

This item was referred to committee of the whole as the report referred to commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3. The City as an Economy

Commercial Matter - Cranebrook Shopping Centre, Borrowdale Way, Cranebrook??? 950/78? &? 950/78

This item was referred to committee of the whole as the report referred to commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

The meeting resumed at 9:16PM and the Acting General Manager reported that the Committee of the Whole met at 9:12PM on Monday 15 August 2005, the following being present

 

Her Worship the Mayor Councillor Jackie Greenow, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Mark Davies, Ross Fowler, Karen McKeown, Garry Rumble, Pat Sheehy, and John Thain.

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

confidential business

 

2????????? Commercial Matter - Former Council Chambers Site?????????????????????????????? 950/62 Pt.11

 

Compiled by:? Brian Griffiths, Property Development Manager

 

RECOMMENDATION

 

CW2??? That the information contained in the report relating to the status of the Former Council Chambers site on the corner of Station & Belmore Streets be received.

 

If this recommendation is adopted no further action required.

 

3????????? Commercial Matter - Queen Street & Carsons Lane, St Marys?????????????? 490294 Pt.7

 

Compiled by:? Brian Griffiths, Property Development Manager

 

RECOMMENDATION

 

CW3??? That the information contained in the report relating to the current status of Council?s Queen Street & Carsons Lane, St Marys development site be received.

 

If this recommendation is adopted no further action required.

 

4????????? Commercial Matter - Cranebrook Shopping Centre, Borrowdale Way, Cranebrook??????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? 950/78

 

Compiled by:? Brian Griffiths, Property Development Manager

 

RECOMMENDATION

 

CW4??? That:

 

1.???????? The information contained in the report relating to the refurbishment and expansion of the Cranebrook Shopping Centre be received

2.???????? A further report will be presented to Council on the progress relating to the Cranebrook Shopping Centre.

If this recommendation is adopted no further action required.

 

 

ADOPTION OF COMMITTEE OF THE WHOLE

 

408????? RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Ross Fowler that the recommendation contained in the Committee of the Whole and shown as CW1 to CW4 be adopted.

 

There being no further business the Chairperson declared the meeting closed the time being 9:17PM

 

 

 

?


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).? A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

?I (name) understand that the meeting I intend to address on (date) is a public meeting.? I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.? I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting?.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 6.45pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

? Their name;

 

? Organisation or group they are representing (if applicable);

 

? Details of the issue to be addressed and the item number of the report in the ????? Business Paper;

 

? Whether they are opposing or supporting the issue or matter (if applicable) ?????? and the action they would like the meeting to take;

 

?           The interest of the speaker (e.g. affected person, neighbour, applicant, ????????? applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.? Those addressing Council will be required to speak to the written statement they have submitted.? Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue.?

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

 

Steve Hackett

Public Officer

02 4732 7637??????????????????????????????????????????????????????????????????????????? August 2003

? ?


Mayoral Minutes

 

Item?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? Angela Lennon - 30 Years Service? ???????????????????????????????????????????????????????????????????????????????????? 1

 

2??????? Retirement of Luigi (Gino) D'Angelis? ?????????????????????????????????????????????????????????????????????????????????? 2

 

3??????? The Opening of the North St Marys Neighbourhood Centre? ??????????????????????????????????????????????? 3

 

4??????? Presentation of Outstanding Service Awards to Councillor Pat Sheehy
and Councillor Ross Fowler? ???????????????????????????????????????????????????????????????????????????????????????????????
4

 

5??????? Council achieves recognition at Keep Australia Beautiful Sustainable Cities Awards? ???????????? 5

?

 



Ordinary Meeting ??Minutes_Item

5 September 2005

Leadership and Organisation

 

Mayoral Minute

Angela Lennon - 30 Years Service ???

 

This year, Angela Lennon celebrated 30 years of service with Penrith City Council.

Angela commenced with Council on 30 June 1975, as a Stenographer in the General Office as part of a team of four.

Prior to her role at Council, Angela undertook full-time Secretarial studies at Blacktown Technical College in 1971. Upon completion, Angela commenced her working career as a Stenographer for the New South Wales Department of Education at Parramatta at the end of 1972.

Once at Council, Angela was able to utilize her newly acquired skills in her role as Stenographer and following a brief appointment in the Rates Department providing administrative assistance to the Rates Clerk, Angela was appointed as the City Health Surveyor?s Secretary on 28 January 1977.

Appointed as a Secretary to Directors in 1993 (now called Corporate Secretary), Angela maintains Council?s public profile to a high standard ? dealing with people from all walks of life in a diplomatic and sensitive manner.

Among her many duties as Corporate Secretary, Angela coordinates Council?s attendance at three major conferences throughout the year and is involved regularly with Citizenship Ceremonies.

During her time with Council, Angela has worked in all of Council?s buildings except the original building in Henry Street and has seen many technological changes such as the move from manual typewriters to electric typewriters and then to computers.

On a personal note, Angela grew up in Marsden Park and moved to Emu Plains in 1975 after her marriage to husband Dennis. She has lived at Lapstone since January 1996.? Angela enjoys spending time with her family and likes to travel ? particularly to Germany where she has visited family on a few occasions. .

As well as enjoying the theatre, Angela is a keen tennis player, playing with a Council social group once a week after work, as well as competition tennis on Monday nights. She also plays with the Social Golf Club and was runner up with her husband Dennis in the 2005 Knockout Comp. Angela also has a keen interest in photography.

In addition to her professionalism, dedication to her work and lovely manner, Angela has maintained a high standard of personal presentation and we are proud of the fact that she is one of our employees.

Angela is a respected and dedicated member of staff who, I am sure, will continue to be a great asset to Council.? On behalf of Council I would like to thank and congratulate Angela on her long service with us.

Jackie Greenow

Mayor

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Ordinary Meeting ??Minutes_Item

5 September 2005

Leadership and Organisation

 

Mayoral Minute

Retirement of Luigi (Gino) D'Angelis???

 

Born in Italy, Gino moved to Australia as a young man and was naturalised on 13 June 1980.

 

Gino commenced with Council on 16th October 1978 as a General Labourer after working as a Truck Driver at Leyland Motors for 13 ? years. As a local living at Kingswood, Gino was keen to take on a role at Council so that he could work close to home.

 

On 29th January 1980, Gino was promoted to the position of Truck Driver in the Parks & Gardens section and later transferred in a similar position in a Concrete and Drainage Gang.

 

Gino was appointed to the position of Working Ganger - Drainage on 3 December 1990 and at the time of his retirement, he was a Team Leader Grade 2 in Drainage Maintenance in the Asset Management Department.

 

In November 1998, Gino was a part of a team that was praised publicly at a Council meeting for the way in which he and his fellow team members performed their work on a drainage channel in St Clair.

 

During his employment with Council, Gino has successfully completed various training courses, including Confined Spaces, Trench Support, Traffic Control, and Occupational Health and Safety for Supervisors. Gino has carried also carried out Higher Grade Supervisory Duties on several occasions.

 

A member of Council?s Social Club, Gino is well known for his culinary skills and has organised and assisted at many barbeques and other social functions.

 

Gino has been a trustworthy, reliable and conscientious employee who has an outgoing personality and is well respected by his fellow workers and members of the public. He is always happy to assist and carry out any duties requested and always available to work out of hours when required.

 

On behalf of Council I would like to thank and congratulate Gino on his long service with us and wish him a long, happy and healthy retirement.

Jackie Greenow

Mayor

 

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Ordinary Meeting ??Minutes_Item

5 September 2005

Leadership and Organisation

 

Mayoral Minute

The Opening of the North St Marys Neighbourhood Centre???

 

I was very pleased to officially open the new North St Marys Neighbourhood Centre on Saturday 27th August.? It was a very significant occasion for me, as I have been closely involved with the North St Marys community for many years.? Mr Allan Shearan, the State Member for Londonderry, and the Deputy Mayor, Councillor John Thain, joined me in opening the Centre, and over 500 local residents and guests attended the opening.

At the opening I acknowledged the support of the late Mr Jim Anderson MP in the development of the new Neighbourhood Centre, and his commitment to making a difference for the local community.? I am grateful to Mr Allan Shearan, MP, who has continued this support. I also want to acknowledge the contribution of the Deputy Mayor, Councillor Thain, whose determination and commitment to the project kept it high on the agenda and played an important role in its final success. As well, I would like to thank the South Creek Mobile Youth Service for their active involvement in advocating for the new centre, and being such an enthusiastic and? effective partner with Council in the planning and setting up of this valuable community resource.

The Neighbourhood Centre project was identified as a priority need for the North St Marys community at two workshops held in 2002 to develop a Neighbourhood Renewal Action Plan for the area.? The new Neighbourhood Centre provides a solid foundation for the implementation of further elements of the Action Plan.

The new Neighbourhood Centre highlights the success of Council?s partnership approach to infrastructure development and the improvement of social services in the established areas of the City.? Council contributed over $800,000 to the Centre, with the NSW Government contributing $350,000 and the St Marys Leagues Club, the St Marys Band Club and Panthers contributing to the fitout and playground.

This partnership approach also extends to the delivery of services from the centre.? The South Creek Mobile Youth Service will have a specific youth space in the new building to provide a broad range of activities to young people at North St Marys and Claremont Meadows. The Department of Housing, St Marys Community Health Centre, and other agencies will also provide outreach services at the Centre for local residents.?

The North St Marys Neighbourhood Centre is managed by a focused Management Committee and staff.? The Centre receives State and Commonwealth funding to deliver a range of youth, family counselling, community development and family support services.

I would like to thank all Council?s partners, and the individual members of staff and the community, who have worked together in making the new Centre a reality.? The additional opportunities that it will make available are going to contribute significantly to the social wellbeing of the North St Marys community.

 

??

Jackie Greenow

Mayor

 

Do not delete this line


Ordinary Meeting ??Minutes_Item

5 September 2005

Leadership and Organisation

 

Mayoral Minute

Presentation of Outstanding Service Awards to Councillor Pat Sheehy
and Councillor Ross Fowler?

 

Tonight I am delighted to recognise the achievements of two of our most distinguished colleagues, Councillors Pat Sheehy and Ross Fowler. The presentation to both Councillors of Local Government Association awards is in appreciation of services to the people through local government, and recognises the more than 25 years? service that they have between them.

Councillor Sheehy has made an outstanding contribution to local government and the people of Penrith City.

Councillor Sheehy was first elected to Penrith City Council in 1987 as a North Ward Councillor, and re-elected in 1991, 1995, 1999, and 2004.? Councillor Sheehy was twice elected as Mayor, in 1994 and 2001, and provided an exceptionally high standard of leadership for his colleagues and the City of Penrith.

Councillor Sheehy has served on many committees and boards, including the Lewers Bequest and Penrith Regional Art Gallery, Penrith Sports Stadium, Penrith Whitewater Stadium, the Railway Street Theatre Company and the Joan Sutherland Performing Arts Centre.

Councillor Sheehy?s achievements were recognised by the wider community earlier this year, when he was made a Member of the Order of Australia (AM) in the 2005 Queen?s Birthday Australian Honours.

Councillor Ross Fowler has also provided outstanding service to local government and our community.

Councillor Fowler was first elected to Penrith City Council in 1991 and re-elected in 1995 as a South Ward Councillor, and was elected as a North Ward Councillor in 1999 and 2004.? He completed one term as Mayor, from 1995 to 1996, fulfilling this role with commitment and integrity.

Councillor Fowler has served on numerous Council committees and boards, the most notable being terms on the Penrith Lakes Advisory Committee, City of Penrith Regional Indoor Aquatic and Recreation Centre (Ripples), Penrith Whitewater Stadium, the Penrith Valley Economic Development Corporation and Westpool, where his talents have been demonstrated by the fact that he has served as its Chairman for the last 12 years.

On behalf of Council and the community of the City of Penrith, I would like to congratulate Councillor Sheehy and Councillor Fowler on their awards, and thank them for their outstanding record of contribution and achievement.

Jackie Greenow

Mayor

 


Ordinary Meeting ??Minutes_Item

5 September 2005

Leadership and Organisation

 

Mayoral Minute

Council achieves recognition at Keep Australia Beautiful Sustainable Cities Awards?

 

At the Keep Australia Beautiful Awards, held on 1st September in Leura, Penrith City Council won the ?Don?t Waste Australia? Waste Minimisation Award.? Council was also runner-up in the Sustainable Cities Overall Award and received a high commendation for its Sustainability Street Program in the Environmental Education category.

I would also like to congratulate St Marys North Public School for its environmental program, which received a high commendation in the Metropolitan Schools Environment Award category.? It is encouraging to see our young residents being proactive in shaping our future into one that is more sustainable.

In it?s 30th year, the Keep Australia Beautiful Sustainable Cities program is one of the leading community and environmental awards programs for metropolitan NSW.? These awards acknowledge community and local government sustainability initiatives that enhance the local environment, and improve the quality of living for urban communities.

The Hon Pam Allan MP, Chair for Keep Australia Beautiful (NSW), and the Hon Kerry Hickey MP, Minister for Local Government attended the award presentation and were impressed by all the award winners.? Both Ministers encouraged local government and the community to continue local sustainability initiatives.

Receiving the top Award for Council?s Waste Minimisation program reflects the commitment of Council to waste avoidance and resource recovery through our Management Plan.? It also recognizes the many waste education initiatives that we have conducted in partnership with local communities, and the comprehensive recycling service provided by Council.? These awards demonstrate that Penrith is viewed as one of the leading Councils in NSW for its sustainability program.? I am very proud to have that work recognised through the Keep Australia Beautiful Sustainable Cities Awards.

?I would like to congratulate residents and staff who participated in these award-winning programs, and encourage all of the City?s residents to continue working towards a sustainable future.

Jackie Greenow

Mayor

 

 

?


 

 

 

 

THIS PAGE HAS BEEN LEFT INTENTIONALLY BLANK


Reports of Committees

 

Item?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? R&R DAC 3 Aug 2005? ???????????????????????????????????????????????????????????????????????????????????????????????????? 1

?

 



Ordinary Meeting ??Minutes_Item

5 September 2005

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
?Disability Access Committee MEETING

HELD ON 3 August, 2005

 

 

? Chairperson:??????????????????????? Her Worship the Mayor, Councillor Jackie Greenow

Declarations of Interest:????? No declarations received

 

The Committee met at 5.30pm and concluded at 6:55pm and made the following recommendations:

 

 

MASTER PROGRAM reports

1????????? 2004/2005 Disability Access Improvement Program?????????? 9264/1 Pt2

Ben Felten introduced his report and outlined the expenditure from the 2004/2005 Disability Access Program.

DAC1? ?RESOLVED on the MOTION of Alison Herbert seconded Maeve Dunnett that the information contained in the 2004/2005 Disability Access Improvement Program report be received.

2????????? Progress Report on ACCESS Equipment at Penrith City Library? 31/53

Julie-Anne Jones explained to the committee how she had an accident, which resulted in three slipped disks in her back and incapacitated her for six months.? Julie-Anne has now returned to work part-time.? As no one was hired to take her place while she was off work the implementation and the training for the Access equipment in the library was delayed.

Training has been held in the use of the Smart View Magnifier.? Initial training has been held on the TTY phone and the Poet Reader.? A staff training package has been developed and training of seven library trainers has commenced.

At present there are two PCs opposite the service desk ? one has Jaws and MAGic connected, the other has Open Book and MAGic installed.? Also the automatic document feeder scanner has been installed.? There is a small conflict with the security program and some adjustments have to be made.

Installation of the Megaloop mats has been delayed until the refurbishment of the service desks is complete.

The following issues were discussed:

??????????? a password for using the equipment

??????????? supervision for sight impaired people

??????????? all the equipment being situated in the one location so it can be observed

??????????? locks that can be screwed into the Poet Reader and scanner

??????????? suggestion to contact the Royal Blind Society and Guide Dogs, as they both have newsletters

Some signs have been designed to promote Magnifier, which Julie-Anne suggested needed to have its profile raised.

Julie-Anne advised that as the equipment is now installed it is a matter of publicising it.? Another launch will be held on 3rd December for the International Day of Disability.? The Independent Living Centre will hold a display at the same time.? Julie is also contacting special needs teachers in the schools.? Over the last year the library has taken quite a few people with disabilities to undertake work experience but can only accommodate one person at a time.

Some brochures informing people of the disability access equipment were prepared for December last year.? These will be updated and available from Council Open Day on Saturday.? Jill Huber suggested placing some pamphlets in PDRC?s office.

DAC2? ? RESOLVED on the MOTION of Jill Huber seconded Tricia Hitchen that the information contained in the Progress Report on ACCESS Equipment at Penrith City Library be received.

3????????? Carer Award?? 31/53, 959/101

Jane Skelton advised that the Carers Award, which was initiated by Councillor Greenow, is a new category of the Wall of Achievement Awards.? Three nominations were received in the ?Carer Award? category this year and they will be presented tonight.

David Currie applauded the introduction of the Carer Award saying it was a wonderful step, that there are people out there who do a wonderful job and without them governments could not cope.?

DAC3? ?RESOLVED on the MOTION of David Currie seconded Jill Huber that the information contained in the report on the introduction of the Carer Award category to Penrith City Council?s Wall of Achievement Awards be received.

4????????? Accessibilty Provisions of State Environmental Planning Policy 2004 - Seniors Living??? 4114/6

Joe Ibbitson advised that the Seniors Living SEPP was brought to the Disability Access Committee for discussion at the request of the General Manager and others.

Peter Wood addressed his report.? The Seniors Living Policy replaced the nominally known SEPP5 on 31st March 2004.? The policy overrides any other local policies that would otherwise prohibit that kind of development.

The accessibility provisions of the SEPP are separated into two broad categories:

?????????????? internal access throughout the site ? access to private open space areas, the street frontage, then driveways

?????????????? main concern is the accessibility external to the site

?????????????? Main external site requirements:

?????????????? must be within 400m of shops, banks and other retail and commercial services, community services and recreation facilities and the practice of a GP

?????????????? or 400m to a public transport service that provides a link to those services.

There was discussion around the following issues:

?????????????? bus companies submit the route they want to travel to the Traffic Committee

?????????????? bus companies advertise and consult with neighbours before putting in a bus stop

?????????????? making bus stops accessible

?????????????? not all bus stops have a bus shelter ? often wait until bus route is permanent

?????????????? the gradient requirement in the Seniors Living SEPP doesn?t apply to the transport service

?????????????? bus stop on the Parkway, which has been relocated from the main street through Glenmore Park

?????????????? older people can?t come to support groups in Penrith because the bus routes have changed

?????????????? proposal off Russell Street, Emu Plains ? options - do we require the developer to put a footpath to the existing footpath on the other side of the road or get them to put a new footpath right to the existing signals crossing

?????????????? some of the crossings not safe for older people or people with vision loss

?????????????? to have a pedestrian crossing you have to have a certain amount of traffic accessing it

?????????????? keep a register of bus stops that service Seniors Living developments

?????????????? bus routes are changed on the basis of patronage or when demographics change

?????????????? assess each crossing point on its merits; possibility of having to upgrade facilities

DAC4? ?RESOLVED on the MOTION of Maeve Dunnett seconded Jill Huber that the information contained in the report on Accessibilty Provisions of State Environmental Planning Policy 2004 - Seniors Living be received.

GENERAL BUSINESS

Q Theatre

Graham Howe advised that there are Hearing Loops underneath the seats in the Q Theatre.? Joe Ibbitson informed the meeting there is no captioning.

International Day of People with a Disability

The International Day of People with a Disability is on 3rd December.? This is the day proclaimed by the United Nations to celebrate the achievement of people with disabilities.? There are various events happening in Penrith, which PDRC is co-ordinating.? Council will be part of the events.

Jane Skelton asked if members of the Disability Access Committee were interested in doing something for the International Day of People with a Disability.? David Currie suggested bringing ideas back to the October meeting.

The Library is holding another launch of the Access equipment for the International Day of Disability when the Independent Living Centre will also be holding a display.? Councillor Greenow said she would like to extend on the Library activities.? Julie-Anne suggested using the theatrette or lounge area.? The Community Development Department will discuss this with the library.

Launch of the St Marys Access Map

The launch of the St Marys Access Map will be held next Wednesday, 10th August at 10.00am.? Joe Ibbitson said he was looking forward to meeting members at the launch.? The St Marys Access Map will also be handed out on Council Open Day.

Notification of Development Applications for Public Use Buildings

Steve Barratt informed the meeting that two culled lists of DAs had been sent out to committee members recently.

Council officers have had a meeting to consider the categories of DAs which should be notified to the committee.? These included Class 6, shops and Class 9 buildings such public halls, theatres and hospitals.? It was thought that major buildings such as hotels and the plaza would be of specific interest to the committee.

It was suggested that where there is a lot of public use, such as the Stadium proposal, the building developer be encouraged to come along to a meeting and advise the committee what is planned before the DA is put in.?

Mayoral Musicale

Councillor Greenow informed the committee that on Friday, 5th August and Saturday, 6th August Council is holding the Mayoral Musicale from 7.00pm at the Joan Sutherland Performing Arts Centre.

Council Open Day

Council Open Day is from 12.00noon until 4.00pm on Saturday, 6th August.? Councillor Greenow invited people to come along if they can.

 

 

 

?


MASTER PROGRAM REPORTS

 

Item?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

The City In Its Environment

 

1??????? National Water Commission Submission - Effective Water Management - Enhanced Environmental Flows 4109/29???????????????????????????????????????????????????????????????????????????????????????????????????????????????????? 1

?

The City as a Social Place

 

2??????? Development Application 05/0825 involving the erection of a two storey commercial building for the purpose of a public building and commercial offices with ground floor cafe and basement parking on Lot 2 DP 228082 and Lot 2 DP 529800 (No. 225 - 227) Queen Street, St Marys. Applicant: Michael Collins and Associates;? Owner: Penrith City Council DA05/0825???????????????????????????????????????? 7

 

3??????? Section 96 Modification of Development Application 04/0180 Multi-unit Housing Development comprising ten (10) Attic Style Villas at Lot 728 DP 253258 and Lot 721 DP 597503? (No. 85 - 87) Irwin Street, Werrington. Applicant: P & N Gordon;? Owner: I McAdam DA04/0180??????? 20

 

4??????? Development Application 05/0229 proposal for a detached dual occupancy at Lot 268 DP 204977 (No. 51) Westbank Avenue, Emu Plains.. Applicant: Mrs S & Mrs K Harris;? Owner: Mrs S & Mrs K Harris DA05/0229?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? 26

 

5??????? 2005 Canoe Slalom World Championships 2071/10 Pt2???????????????????????????????????????????????????? 35

 

6??????? Arts Project Working Party 31/56 & 21/37??????????????????????????????????????????????????????????????????????? 39

 

7??????? Glenmore Park Community Equipment Pool 1117/37????????????????????????????????????????????????????????? 41

 

8??????? Extension to the Penrith Valley Community Safety Plan 1117/29 Pt6?????????????????????????????????? 43

 

9??????? Community Assistance Program 6016/47??????????????????????????????????????????????????????????????????????????? 45

 

10????? Alcohol Free Zones 9008/13 Pt3??????????????????????????????????????????????????????????????????????????????????????? 48

?

The City as an Economy

 

11????? Funding for the Penrith Valley Economic Development Corporation for the 2005-06 financial year 1133/54 Part 2?????????????????????????????????????????????????????????????????????????????????????????????????????????????????? 53

?

The City Supported by Infrastructure

 

12????? Proposed Extensions to Judges Place Carpark 9204/2??????????????????????????????????????????????????????? 57

?

Leadership and Organisation

 

13????? Council Property - Community Connections Building, 114 - 116 Henry Street Penrith - Upgrading of Air Conditioning System, Tender No 09-04/05? ?????????????????????????????????????????????????????????????????????? 63

 

14????? Council Property - Granting of Easement for Overhead Power Lines on Council Land, Lot 222, D.P. 606545, Maple Road, St Marys 3096/1???????????????????????????????????????????????????????????????????????????? 67

 

15????? Presentations to Luigi (Gino) D'Angelis and Angela Lennon 909/83???????????????????????????????????? 70

 

16????? 2004-05 Annual Statements 6037/34???????????????????????????????????????????????????????????????????????????????? 72

 

17????? National Risk Management Conference 6011/40??????????????????????????????????????????????????????????????? 77

?

 


The City In Its Environment

 

Item?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

1??????? National Water Commission Submission - Effective Water Management - Enhanced Environmental Flows 4109/29???????????????????????????????????????????????????????????????????????????????????????????????????????????????????? 1

?

 



Ordinary Meeting ??Minutes_Item

5 September 2005

The City in its Environment

 

 

The City in its Environment

 

 

1

National Water Commission Submission - Effective Water Management - Enhanced Environmental Flows????

4109/29

 

Compiled by:??????????????? Lauren Corrigan - Stormwater Management Officer

Authorised by:???????????? Wayne Mitchell - Acting Building Approvals and Environmental Protection Manager??

 

Strategic Program Term Achievement: Water and energy conservation strategies are being implemented.

Critical Action: Develop and implement strategies that encourage water and energy conservation.

????????

Purpose:

To inform Council of the funding bid submitted to the National Water Commission to implement a Recycled Water Scheme from Sewage Treatment Plants, a Geomorphic Study for South Creek and further Water Quality Treatment Measures in the South Creek Catchment.? The report recommends that the information be received and that a further report be submitted to Council once the funding bid is determined.

 

Background

The Australian Government and most State and Territory Governments agreed to implement the National Water Initiative (NWI) in June 2004.? The NWI was signed in recognition of the national imperative to increase the productivity and efficiency of Australia?s water use, the need to service rural and urban communities and to ensure the health of river and groundwater systems.? The NWI sets out objectives, outcomes and actions for the ongoing process of national water reform in areas including water access, water markets, water pricing, integrated water management, water resource accounting, urban water reform and community partnerships and adjustment.

 

The Australian Government Water Fund (AGWF) represents a major investment by the Australian Government in water infrastructure, improved water management, and better practices in the stewardship of Australia?s scarce water resources.? The provision of assistance under the fund will be made on the basis that it is consistent with, and helps to achieve, the objectives, outcomes and actions of the NWI.?

 

The AGWF is a $2 billion Australian Government programme to invest in water solutions for current and future generations.? The fund aims to support practical on-ground water projects that will improve Australia?s water efficiency.? It will create opportunities for industries, investment and jobs while at the same time protecting and restoring our environment.

Penrith Council has submitted two separate bids to the National Water Commission for funding from the AGWF under the NWI.?

Funding Submission

The first submission under the Water Smart Australia Programme ($1.6 billion) was for effective water management through the provision of a water recycling scheme at both the Penrith and St Marys sewage treatment plants.? Building upon the feasibility study previously carried out for the provision of a scheme at the Penrith STP, the proposal incorporated the elements of funding for the infrastructure needs of the Penrith Scheme, funding for a similar feasibility study to be undertaken for the St Marys plant and projected funding needs for the provision of infrastructure.? The recycled water scheme would allow access to recycled water from sewage treatment plants for use on Council reserves and playing fields and by potential local customers for industrial and commercial purposes.? The funding of infrastructure will make the provision of recycled water more cost effective and viable.

 

Penrith City Council is a member of the International Council for Local Environmental Initiatives (ICLEI) Water Campaign. Through this involvement Penrith City Council is recognised as a leader in water conservation amongst Local Government in NSW.? The Water Campaign is an international freshwater management programme that aims to build on the capacity of local government to reduce water consumption and improve local water quality.? A water conservation plan for the City has recently been developed.? Our submissions to fund a Sewage Treatment Plant Recycling Water Scheme will complement the plan and our ICLEI projects.?

 

This submission was strongly supported by The Honourable Jackie Kelly MP, Federal Member for Lindsay, with a letter of support accompanying the bid.?

 

A second submission was made in collaboration with the Hawkesbury Nepean Catchment Management Authority through the Local Government Advisory Group. Advice was provided by the Chairman of LGAG (Clr Robert Bell), that a joint submission to carry out on-ground water management improvements in the South Creek Catchment would be? submitted for consideration by the National Water Commission.

 

The submission involved several projects, with various Councils within the LGAG undertaking joint projects, or individual projects to support existing programs they conduct.? Penrith contribution to the submission was to seek funding for the following projects:

 

???? State of the Waterways geomorphic assessment of the creeklines in the South Creek Catchment to determine creek form and state so as to project changes to the creek associated with flow variation

???? Implementation of water quality treatment measures in South Creek and it?s tributaries to improve water quality by improving specified gross pollutant traps (GPTs)

???? The re-use of recycled water from the St Marys treatment plant that flows to the South Creek Catchment using the same funding profile as that established in Councils own separate bid

 

The current condition of the South Creek Catchment is of significant concern, with elevated nutrient levels, pollutant content and invasion of exotic weed species.? It is envisaged that the water improvement works funded through the AGWF will complement the works funded through the Enhanced Environmental Programme to help bring the South Creek Catchment back to a sustainable condition.

Current Situation

With the closure of the submission dates, the National Water Commission will assess all applications submitted based on NWI objectives.? The Commission will determine those projects that will be supported and the available funding.? All project applicants will be contacted and advised of the outcome of their submissions. This will be followed by a public announcement of successful projects after formal recommendations to the Prime Minister are made.

 

The National Water Commission has not declared the date upon which successful bids will be announced, and indications are that investigations of the validity of some projects will be carried out prior to a final decision being made.? A further report will be provided to Council when the outcomes of Councils bid are known.

 

 

RECOMMENDATION

That:

1.?? The information contained in the report on National Water Commission Submission - Effective Water Management - Enhanced Environmental Flows be received

2.?? A further report be submitted to Council when the outcomes of the funding bid process is announced by the National Water Commission.

 

 

ATTACHMENTS/ANNEXURES

There are no attachments for this report.


 

 

 

 

THIS PAGE HAS BEEN LEFT INTENTIONALLY BLANK


The City as a Social Place

 

Item?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

2??????? Development Application 05/0825 involving the erection of a two storey commercial building for the purpose of a public building and commercial offices with ground floor cafe and basement parking on Lot 2 DP 228082 and Lot 2 DP 529800 (No. 225 - 227) Queen Street, St Marys. Applicant: Michael Collins and Associates;? Owner: Penrith City Council DA05/0825???????????????????????????????????????? 7

 

3??????? Section 96 Modification of Development Application 04/0180 Multi-unit Housing Development comprising ten (10) Attic Style Villas at Lot 728 DP 253258 and Lot 721 DP 597503? (No. 85 - 87) Irwin Street, Werrington. Applicant: P & N Gordon;? Owner: I McAdam DA04/0180??????? 20

 

4??????? Development Application 05/0229 proposal for a detached dual occupancy at Lot 268 DP 204977 (No. 51) Westbank Avenue, Emu Plains.. Applicant: Mrs S & Mrs K Harris;? Owner: Mrs S & Mrs K Harris DA05/0229?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? 26

 

5??????? 2005 Canoe Slalom World Championships 2071/10 Pt2???????????????????????????????????????????????????? 35

 

6??????? Arts Project Working Party 31/56 & 21/37??????????????????????????????????????????????????????????????????????? 39

 

7??????? Glenmore Park Community Equipment Pool 1117/37????????????????????????????????????????????????????????? 41

 

8??????? Extension to the Penrith Valley Community Safety Plan 1117/29 Pt6?????????????????????????????????? 43

 

9??????? Community Assistance Program 6016/47??????????????????????????????????????????????????????????????????????????? 45

 

10????? Alcohol Free Zones 9008/13 Pt3??????????????????????????????????????????????????????????????????????????????????????? 48

?

 



Ordinary Meeting ??Minutes_Item

5 September 2005

The City as a Social Place

 

 

The City as a Social Place

 

 

2

Development Application 05/0825 involving the erection of a two storey commercial building for the purpose of a public building and commercial offices with ground floor cafe and basement parking on Lot 2 DP 228082 and Lot 2 DP 529800 (No. 225 - 227) Queen Street, St Marys? Applicant:? Michael Collins and Associates;? Owner:? Penrith City Council????

DA05/0825

 

Compiled by:??????????????? Zia Ahmed - Senior Environmental Planner

Authorised by:???????????? Wayne Mitchell - Acting Building Approvals and Environmental Protection Manager??

 

Strategic Program Term Achievement: Redevelopment of existing areas contributes to safe, sustainable, affordable and satisfying living environments and cohesive communities.

Critical Action: Work in partnership with the local community to foster understanding of the reasons why established areas are redeveloping.

????????

Purpose:

To inform Council of a development application seeking consent to erect a two storey commercial development over basement parking at 225-227 Queen Street, St Marys. In accordance with Council's Policy for Council related proposals, the matter has been independently assessed.? The report recommends that Council grant consent subject to the conditions attached to the report.

 

Introduction

The development application has been lodged by Michael Collins and Associates on behalf of Penrith City Council. The proposal involves the erection of a two-storey commercial building over basement level car parking. The building is being purpose-built for occupation by the NSW Department of Community Services. Currently the site is being used as a ground level, public car park.

Background

Prior to the lodgement of the development application, the applicant attended a meeting with Council?s Development Panel in February 2005. The Panel provided the applicant with advice on 11 February 2005 including matters related to statutory and Council?s requirements.??

 

Upon lodgement of the development application, the applicant was requested to make minor design amendments. Amended plans were submitted on 16 August 2005, and the assessment of the application has been made on the amended plans.

Proposal

The development application involves the following:

 

???? Demolition of existing car park on the site

???? Construction of a two storey commercial building with a component caf? at ground floor level

???? Basement car parking to accommodate 37 vehicles including 1 disabled space and space for bicycle racks

???? Construction of a two-way driveway at the rear of the site for access to the basement

???? Associated excavation

 

It is noted that the proposal incorporates:

 

???? a varying setback of 3.0m to 3.5m along the rear boundary to provide safe sight distance for vehicles entering and exiting the site

???? a setback of 1.7m to the northern boundary to create a light well

???? a setback of 900mm to Carson Lane in order to widen the footpath in Carson Lane

???? a setback of 3.621m for Queen Street footpath widening

Site and Surrounds

The site is an amalgamation of two allotments, is located on the north-western corner of Queen Street and Carson Lane intersection, and is within the St Marys Town Centre. It is roughly rectangular in shape having street frontages to Queen Street and Carson Lane and adjoining a large public car parking area along the western boundary. The site has an area of 1,184m2 with 16.5m frontage to Queen Street. The Carson lane frontage is 54.87m.

 

The site has a gentle fall towards the rear boundary with a slight cross fall from its northern boundary across to the southern boundary. Currently the site is being used as a public car park accessed off Carson Lane and accommodates 34 vehicle spaces.?

 

The surrounding developments are predominantly one and two storey commercial buildings. Adjoining the site to the north is a one - two storey commercial building containing a bottle shop and Real Estate offices, to the south is a one - two storey building containing a retail outlet. The St Marys Railway Station is located within walking distance of the site.

Referrals

The proposal was referred to Council?s Heritage Consultant, Environmental Health and Building Surveyor, Development Services Engineers and Community Safety Co-ordinator who provided specific conditions that have been included in the recommendations to this report.

 

The proposal was also referred to Council?s Local Planning Unit who made comments on the proposal from a strategic point of view having regard to the urban design analysis for St Marys Town Centre prepared by the NSW Government Architect. This matter is discussed later in the report under the heading of ?St Marys Town Centre Review?.

Community Consultation

In accordance with Council?s Notification and Advertising Development Control Plan, the adjoining property owners were notified by mail on 27 June 2005. The notification resulted in one submission. In summary the following issues have been raised:

 

???? Underdevelopment of the site

???? Future development potential of the adjoining site to the north would be restricted due to potential overshadowing of the proposed development

???? Options must be made for future extension above two storeys

 

These issues are addressed below:

 

Underdevelopment of the site

 

Discussed above under the heading of ?St Marys Town Centre Review? later in the report.

 

Future development potential

 

The future developments within St Marys Town Centre are expected to comply with applicable requirements imposed by relevant planning instruments. Whilst solar access and shadow impacts are matters for consideration, it is considered that the proposed development on the subject site, if implemented, would not restrict or reduce development potential on the adjoining sites.?

 

Options for future vertical extension

 

The proposal is for a two storey, purpose-built commercial development. The applicant has not made any structural option in the design for future expansion of the building.? Further there are no building height, FSR or density controls applicable to the subject site that would necessitate making options for any expansion.?

 

Amended Plans

 

In response to Council?s concerns the applicant has submitted amended plans on 16 August 2005. The amended plans were not notified, as the proposed modifications are minor and were considered unlikely to prejudice the persons who were previously notified of the development application and who made a submission in respect of the originally submitted plans. This action is consistent with the provisions contained in Section B12 of the Council?s Notification and Advertising DCP.?

Assessment

The relevant matters for consideration under Section 79C of the Environmental Planning and Assessment Act (EP&A Act) 1979, are assessed under the following headings:

 

1.???????? Statutory Situation

 

Local Government Act 1993

 

The land is classified as ?operational land? under the Local Government Act 1993 and the development is permissible under the Act.

 

State Environmental Planning Policy No. 55 ? Remediation of Land

 

Given the past history and current use of the subject site, contamination of land is considered unlikely. It is noted that the previous known land uses do not appear as ?activities that may cause contamination? in the table contained in the guidelines that accompany SEPP 55.?

 

Draft State Environmental Planning Policy No. 66 - Integration of Land Use and Transport

 

The Draft SEPP is part of a package initiative introduced by the State Government in order to improve the integration of land use and transport planning.? The Draft SEPP has been publicly exhibited and therefore, accorded the status of a draft environmental planning instrument. The proposal has been assessed under the relevant matters for consideration contained within Clause 9 of the Draft SEPP and the proposal has been found to be compliant.??????

 

SREP 20 ? Hawkesbury Nepean River (No.2-1997)

 

SREP 20 aims to protect the environment of the Hawkesbury-Nepean River system by ensuring that the impacts of future land uses are considered in a regional context. The proposal has been considered against the provisions contained in Part 2 and 3 of the SREP and it is considered that the proposal is consistent with the general planning considerations, specific planning policies and recommended strategies set out in Part 2 of this Plan. Part 3 sets development controls to certain types of developments, which do not apply to the proposed development.?

 

Penrith Planning Scheme Ordinance

 

The subject site is zoned part 3(a) General Business and part Special Uses ?C? (Roads) under the Penrith Planning Scheme Ordinance.

 

The proposed development is defined as ? Public Building? and will be contained wholly within that part of the land zoned 3(a) General Business and is permissible with Council?s consent. The Penrith Planning Scheme Ordinance does not provide any development standard or provisions (eg.? height limits or building envelopes) that would effect the redevelopment of the subject site in the manner as proposed.

 

Penrith Local Environmental Plan 1991 (Heritage and Conservation)

 

The subject site has been identified as a heritage item of local significance under the LEP. It is one of the lots between Crana Street and Great Western Highway, which contained ?Bennetts Wagon Works?, a wagon-building workshop.

 

Currently the site does not contain any buildings or structures. Since the proposal involves some excavation of the site, there may be potential for relics associated with the Wagon Works to be disturbed by the excavation works. Whilst the proposal has been found to be acceptable it is considered appropriate, and as suggested by Council?s Heritage Advisor, to impose a condition requiring the applicant retain the services of an Archaeologist during the excavation of the site (see Special Condition 2.15).

 

Further, a condition is recommended that the applicant obtain an excavation permit form the NSW Heritage Office under the Heritage Act 1977 prior to the commencement of any excavation works on the site. If any archaeological relics are uncovered during the course of the work no further work is to be undertaken until further directed by Penrith City Council or the NSW Heritage Office (see Special Condition 2.14).

 

Penrith Landscape Development Control Plan 2002

 

In general, the Landscaping DCP applies to all development within the City of Penrith, which has a landscaping component and requires development consent. The subject proposal has an insignificant landscaping component to make the provisions applicable, however, is not considered contrary to the underlying intentions of the DCP.

 

Crime Prevention Through Environmental Design (CPTED) Development Control Plan

 

It is noted that the proposal has taken into consideration of the CPTED principles in the following ways:

 

???? Security doors have been provided to the basement parking area

???? Provision of facilities to create an active Queen Street frontage

???? Well defined entrances and access to the development

???? Carson Lane is overlooked from the proposed office spaces

 

In order to maximise the implementation of the CPTED principles and minimise the opportunity for crime, conditions (see Special Conditions 2.2 to 2.7, 2.9 and 2.10) relating to the following are recommended:

 

???? Installation of an intercom system at the entrance of the basement parking area and the entry points to the building

???? Installation of a security system including as mirrors, and lighting systems within the common areas

???? Use of vandal resistant material

 

St Marys Town Centre Review

 

Council is currently reviewing the operation of the Penrith City Centre and St Marys Town Centre with particular focus on the physical, social and economic characteristics of the centres and the development strategies to promote their continued vitality and viability.

 

The application has been assessed by Council?s Local Planning Unit, and the following advice received:

 

?The City Centres Vitality and Viability Review has examined St Marys Town Centre including an Urban Design Analysis prepared by the NSW Government Architect.

 

The Government Architect was asked, ahead of his broader review of the Penrith City Centre and St Marys Town Centre, to recommend a building envelope to inform decisions regarding where higher rise development could be located within the St Marys Town Centre.? This approach ensured that contemporary information was available, if required, to assist in guiding development proposals in the interim.

 

The Government Architect has recommended that an appropriate built form should comprise ?

~????? no buildings to exceed 6 storeys in height, as it would compromise the views from Glossop Street and the appropriate scale for the Centre,

~????? ?gateway structures? at either end of Queen Street, to a maximum of 6 storeys

~????? other development along Queen Street, between the two ?gateways? to a maximum of 4 storeys to protect and enhance the built form of the Centre

~????? the potential for development, between the two gateways and to the east and west of Queen Street, to a maximum of 5 storeys with the top storey set back beyond the elevations of the lower storeys.

?

The application is the first proposal in recent years for a commercial development in the southern end of Queen Street.? It is unfortunate that it is for a modest 2-storey building, which does not realise the suggested development potential of the site.? A 4-storey building would provide a greater opportunity to reflect the emerging directions of the City Centre Review, and demonstrate the quality of future development that is being encouraged.? To this end, retail and residential uses could be explored.?

 

Comment

 

Council at its 22 November 2004 meeting adopted the Government Architect?s proposed building heights for the St Marys Town Centre, along both sides of Queen Street, as an Interim Policy to guide development enquiries and applications, pending the preparation of planning and development controls arising from the Our City Centres - Vitality and Viability Review.

 

It is noted that the Government Architect has not suggested any building height limit on the subject site to which this development application relates. The St Marys Town Centre is predominantly zoned ?3(a) General Business? under the Penrith Planning Scheme (PPS) of 1960.? The PPS does not contain statutory controls governing floor space ratios and building heights for development within the Town Centre.

 

The proposal has been designed to provide office accommodation for the NSW Department of Community Services and also for a caf? at ground floor to activate the street frontage. The design provides an open floor plan, which is considered, capable of being adapted for other permissible purposes such as shops small offices or residential flat development. Further, whilst Council is currently reviewing operation of St Marys Town Centre, a strategic outcome within the near future is uncertain. Given the proposal is only a two-storey structure, it is considered practicable that the site could be redeveloped by replacing it with a bigger building responding to the future needs if required.

 

In view of the above, it is considered that the proposed 2-storey building is appropriate in terms of current needs, compatibility with the existing built form character of the area and broader public interest. Importantly it does not preclude the site?s ultimate potential being realised.

Car Parking Code

Background

 

It is noted that the subject site temporarily provides 7 car parking spaces required by development consent No. DA970489, which involved the internal fit out and use of another Council owned site (the former Commonwealth Bank building) as a Library and Offices at 209 Queen Street, St Marys. Council at its meeting of 2 February 1998 resolved to defer the payment of Section 94 contributions for these 7 spaces until such time as the subject site was redeveloped or disposed of. Any development on the subject land (to which the current development application relates) or sale of the land will attract the payment of Section 94 contributions for the loss of these 7 car parking spaces required under the Development Consent No. DA970489 unless these spaces are otherwise provided.

 

Current Proposal

 

The proposed development has a gross floor area of 1898m2 including 100m2 of shop space. In accordance with the recently amended Council?s Parking Code for Commercial Development in St Marys Town Centre, the proposal requires the provision of 49 spaces at the rate of 1 space per 40m2 of Gross Floor area of commercial space (45spaces) and 1 space per 26m2 of shop space (4 spaces). The proposal has a provision of 37 spaces, a shortage of 12 spaces. Council has the discretion to apply the Development Contributions Plan (under Section 94) for St Marys Town Centre to the shortfall of car parking space (this aspect is discussed further later in the report).

 

This Parking Code amendment represents a reduction in the required provision of parking within the development sites, which is now favourable to the applicant.

 

The application was originally lodged prior to the parking rate being amended and the calculated shortfall was 36 spaces. Under the amended code there is a shortfall of 12 spaces for the proposal.

 

In view of the reduction that has already occurred, it is not considered reasonable to further vary the parking requirement nor grant an exemption from Section 94 contributions as requested by the applicant. This matter has been discussed further under the heading of ?Section 94 Contributions? later in the report.

 

It is noted that car parking spaces No.1 and No. 36 are undersized and therefore, marked for small cars only. It is considered that the spaces can be widened by an additional 200mm without effecting the design and column spacing of the development to comply with Council?s requirements. This matter has been discussed with the design architect and accordingly a condition has been included in the recommendation part of the report.? (see Special Condition 2.8).

 

2.???????? The likely impacts of the development

 

Environmental impacts on the natural and built environment

 

The proposal involves the erection of a commercial building within an established retail/commercial precinct. The design of the building incorporates contemporary architectural form, which will present a two-storey structure when viewed from Queen Street and will read as a two and half storey structure when viewed from the rear boundary (in West Lane). This is consistent with the existing physical character of the area whilst proving a positive contribution to the existing streetscape. The form, scale, siting and external finishes of the proposal are compatible with the context of the locality.?

 

Amenity impacts

 

The streetscape will not be unduly affected given that the proposed built form will essentially present a complementary streetscape and external appearance. Existing amenity of the adjoining developments in terms of privacy, overshadowing, noise, visual intrusion or the like would not be unreasonably compromised by the proposed development given the modest building height, setbacks and the siting of the building with respect to those adjoining developments.?

 

Social and economic impact

 

It has been mentioned earlier in the report that the proposal is a purpose-built commercial building to accommodate the offices of the NSW Department of Community Services, which would provide services to the local community. It is considered that the proposed development will provide a unique opportunity in the process of revitalisation, increased economic activities and viability of St Marys Town Centre.

 

Sustainability

 

The applicant has submitted an Ecologically Sustainable Development (ESD) Report, which indicates that the building has been designed in relation to ESD requirements and has been assessed against voluntary best practices measures such as the Australian Building Green House Rating (ABGR). It is noted that the building will achieve an ABGR rating of 4.5 stars, which represents a rating above the current market best practice.

 

Urban Design

 

Due to the corner location, the site is located in a prominent position with respect to the surrounding landuses. The design of the proposed building has taken advantage of the location of the site, by providing three distinct frontages. The design is modest in its bulk, height, scale and is consistent with the existing predominant scale of buildings within the St Marys Town Centre. The fa?ade treatments introduces modern and visually attractive elements, provides a responsive design relating to adjoining developments and establishing human scale through sound urban design principles. Further, a caf? has been provided at the ground floor level to activate the street frontage of Queen Street.????

 

Traffic generation and circulation

 

The additional traffic generated by the proposed development is considered minimal and unlikely to generate traffic flow notably exceeding the existing traffic flow in and around the subject site to cause adverse impacts. The site currently has entry and exit points adjoining Carson Lane. Carson Lane is some 6m wide and allows one-way movement of motor vehicles to gain access to adjoining and nearby car parking areas. The proposed entry and exit point to the rear of the site is considered appropriate which will contribute to the unobstructed traffic movements on Carson Lane.?

 

Overshadowing

 

The subject site is surrounded by Queen Street to the east, Carson Lane to the south and a public car parking area to the west. The winter shadow cast by the proposed two-storey development would be mostly on these areas. The impacts on the adjoining commercial buildings to the south would be marginal.

 

Accessibility

 

It is noted from the drawings that the entry lobby and the amenities are accessible by a person with physical disability from the Queen Street footpath and via a lift from the basement parking area. The upper floor is accessible by the lift located at the central core.

 

Setbacks

 

It is noted that the land is subject to a minimum building line of 3.66m from Queen Street boundary. The proposal provides a minimum of 3.621m a shortfall of 0.039m. An examination of the drawings reveals that full compliance is possible by minor adjustments to the plans. This non-compliance can be rectified by way of a condition of consent (see Special Condition 2.17).??

 

3.???????? The suitability of the site for the development.

 

The site is strategically located having easy access to public transport systems and other services. The St Marys Railway Station, St Marys Police Station and Council library are located within close proximity of the subject site. It is currently being used as a temporary car parking area and no circumstances have been identified to indicate that this site is unsuitable to support the development proposed.

 

4.???????? Any submissions made in accordance with the Act or regulations.

 

Upon notification of the application Council has received one submission. The issues raised in the submissions have been addressed under ?Community Consultation? earlier in the report.

 

Section 94 Contributions

 

The development generates a requirement for a monetary contribution towards the provision of car parking in accordance with the Section 94 Contributions Plan for the St Marys Town Centre. The proposal has a shortage of 19 car parking spaces, which includes the 7 parking spaces provided for the Library Development (DA970489). In accordance with the Section 94 Contributions Plan for the St Marys Town Centre, the calculations are as follows:?

 

19 spaces X $6446.00? =? $122,474.00 (to be paid in lieu of the shortfall)

 

It is noted that an option is available to the applicant to modify the development consent No. DA970489, under Section 96 of the EP&A Act 1979 by the removal of condition No.2, which would be a matter to be considered separately by the Council.??

 

Independent Planning Review

 

On 17 August 1992, Council adopted a practice requiring the retention of services of an independent planning consultant to review Council?s assessment process of applications on Council owned land (s). The review is to be undertaken prior to the application being reported to Council.?

 

The subject land is owned by Penrith City Council, and therefore, in accordance with Council?s policy, an independent review of the assessment of development application is required having regard to the relevant legislative requirements of the Environmental Planning and Assessment Act, 1979 (as amended) and the Local Government Act.

 

Don Fox Planning Pty Limited reviewed the processing of the subject application, including this report. The following is the summary of the review report:

 

?With the exception of the matters identified in this town planning advice, our independent review of Council?s assessment of Development Application 05/0825 for the amended plans for the proposed development has concluded that Council has complied with the relevant procedures under the EP&A Act 1979 (as amended) and the Local Government Act 1993 and Council?s assessment of the proposed development has been undertaken in a satisfactory manner.? (See attachment)

 

The matters identified in the review report involves the following:

 

???? Description of the proposal is to be expanded

???? Inclusion of Condition 2.18 and

???? Prescribing the car parking minimum width of 2.5m in Condition 2.8

???? Council as a landowner to authorise Michael Collins and Associates Pty Ltd to be the applicant

 

All of these matters have been appropriately addressed before finalisation of the report.

Conclusion

The application seeks approval for the erection of a two storey commercial building and a ground floor caf? over basement parking to be sited within the 3(a) General Business Zone and is permissible under the current provisions contained in the Penrith Planning Scheme Ordinance.

 

The proposal is considered an appropriate use of the land for the following reasons:

 

???? it will contribute to the process of re-vitalisation of the St Marys Town Centre

???? it will make positive contribution towards the enhancement of economic activities

???? it will provide an active street frontage thus improving surveillance

???? it will make positive contributions to the existing streetscape by providing a contemporary architectural design

???? it will have minimal impacts on the surrounding landuses and amenity of the occupants

???? the proposal will contribute in the improvement of public domain by dedicating land along Carson Lane for the public footpath to be widened

 

Accordingly, this report recommends approval of the application by the granting of consent subject to conditions.

 

RECOMMENDATION

That:

1.???????? The information contained in the report on Development Application 05/0825 involving the erection of a two storey commercial building for the purpose of a public building and commercial offices with ground floor cafe and basement parking on Lot 2 DP 228082 and Lot 2 DP 529800 (No. 225 - 227) Queen Street, St Marys be received

2.???????? Development Application 05/0825 involving the erection of a two storey commercial building for the purpose of a public building and commercial offices with ground floor cafe and basement parking on Lot 2 DP 228082 and Lot 2 DP 529800 (No. 225 - 227) Queen Street, St Marys, be granted consent subject to the conditions below:

Special Conditions:

2.1?????? A strip of land of 0.905m wide along Carson Lane is to be dedicated to Council for the purpose of road widening prior to the issue of the Occupation Certificate at no cost to Council. The dedication is to be generally in accordance with the plan by Vince Morgan Surveyors numbered 15001T3 and dated 11/5/05

 

 

2.2?????? All entrances/exits to the building, including roller door entrances at the rear of the building shall be well lit to clearly illuminate areas where people are most vulnerable. Under awning lighting shall be provided at the Queen Street frontage. Details are to be submitted with the application for Construction Certificate

 

2.3?????? Lighting shall be vandal resistant, contained within the property boundary (except in the case of entrances/ exits and under awnings) and be consistent in order to reduce the contrast between shadows and illuminated areas. No light should be projected upwards. Details are to be submitted with the application for Construction Certificate

 

2.4?????? Any glass fa?ade on the Queen Street frontage of the building should be of clear plate glass (at street level) to allow an active street presentation and to provide passive surveillance to the street and from the street back into the building.? Toughened glass should be installed to minimise breakage and the potential for glass etching.? Details are to be submitted with the application for Construction Certificate

 

2.5?????? Internal stairs that open onto Queen Street and also lead to the basement car park shall be secured, lit and accessible via a security card/key system only. All works are to be completed prior to the use or occupation of the premises

 

2.6?????? The basement car park shall be accessible by tenants/staff of the building only.? In addition to the security gate system an intercom security system shall be installed in the basement car park prior to the occupation or use of the premises

 

2.7?????? All surfaces within the basement area shall be painted in light coloured paint or finished in light grey concrete to reflect as much light as possible. All potential entrapment points should be avoided, eg., under stairs, blind corners and wide columns. Adequate lighting and mirrors should be used when certain design features are unavoidable. Details are to be submitted with the application for Construction Certificate.

 

2.8?????? The car parking spaces No. 1 and No. 36 shall be widened for a minimum clear width of 2.5m. The details are to be submitted with the application for Construction Certificate

 

2.9?????? In order to provide security of the toilet facilities within the building, access shall be restricted to tenants and visitors only to businesses in the building.? These amenities shall be clearly labelled barring access. All works shall be completed prior to the use or occupation of the premises

 

2.10???? Louvered air vents on the basement car park shall be of vandal resistant material. Details are to be submitted with the application for Construction Certificate

 

2.11???? The external colour scheme shall be generally in accordance with the colour scheme shown on the photomontage submitted with the development application. Details are to be submitted with the application for Construction Certificate

 

2.12???? The existing car parking area on the subject site is to be demolished as part of the approved work

 

2.13???? A preliminary archaeological investigation shall be carried out to determine the possibility of any significant heritage remains. The investigation report shall accompany the Construction Certificate application

 

2.14???? The applicant shall obtain an excavation permit form the NSW Heritage Office under the Heritage Act 1977 prior to the commencement of any excavation works on the site. If any archaeological relics are uncovered during the course of the work no further work shall be undertaken until further directed by Penrith City Council or the NSW Heritage Office

 

2.15???? Prior to the commencement of works on site:

 

???? An appropriately qualified archaeologist shall be employed to oversee the construction of the approved development, including any approved excavation works

???? Details of the archaeologist employed to oversee the construction of the development shall be submitted to Penrith City Council with the ?Notification of Commencement? 2 days before works are to commence on site

 

2.16???? The existing tree located in front of the property and within the Queen Street footpath shall be protected from being damaged during the construction period. The tree protection measures are to be in place prior to the commencement of any construction. No street trees are to be removed, ringbarked, cut, topped or lopped or wilfully destroyed (other than those within the proposed building footprint or as shown on the approved plans) without the prior consent of Penrith City Council and in accordance with Council?s Tree Preservation Order and Policy

 

2.17???? A minimum building setback of 3.66m shall be provided to Queen Street frontage. The details are to be submitted with the application for Construction Certificate

 

2.18???? Proposed caf?/shop is not to be operated as a restaurant without prior consent of Council

 

 

Standard Conditions

 

2.19???? A001 (DA02 Issue F, DA02 to DA07 all Issue G and dated 21/1/05, plans numbered DA08 Issue G and dated 23/3/05, all drawn by Morrisbray Architects); A011; A016; A039; A019F; B002; B003; B004; B005; B006; D001; D009; D010; E001A; E002 (Northern side boundary fire protection of openings ? BCA Part C 3.2 and 3.4); E006; E008; E009; F001; G003; G004; H01F; H002; H003; H011; H030; H041; I003([a] Provision of a heavy-duty gutter crossing 7.6m wide; [b] Provision of a vehicular footway crossing 7m wide; [c] Opening the road reserve for the provision of services including stormwater; [d] Placing of hoardings, containers, waste skips, etc. in the road reserve.); I004([a] Provision of kerb and gutter, drainage, footpath and ancillary works to achieve a carriageway width of 3.5m wide in Carson Lane with appropriate kerb returns into the car park and into Queen Street); K001; K002; K016; K019; K025 (concreted); K027 (37)..(37)..(1);? K036; K037; K039; K040; M014; N001 (St Marys Town Centre)?($122,474.00); P001; P002; Q001; Q006

?

3.????? Persons who made submissions in respect to the proposed development be advised of Council?s decision in writing.

 

 

ATTACHMENTS/ANNEXURES

1. View

Queen Street DA050825

1 Page

?Annexure

2. ?

Queen Street DA050825

14 Pages

?Attachment

?


Ordinary Meeting

5 September 2005

Appendix 1 - Queen Street DA050825

 

 

 

 

 


Ordinary Meeting ??Minutes_Item

5 September 2005

The City as a Social Place

 

 

The City as a Social Place

 

 

3

Section 96 Modification of Development Application 04/0180 Multi-unit Housing Development comprising ten (10) Attic Style Villas at Lot 728 DP 253258 and Lot 721 DP 597503? (No. 85 - 87) Irwin Street, Werrington? Applicant:? P & N Gordon;? Owner:? I McAdam????

DA04/0180

 

Compiled by:??????????????? Schandel Jefferys - Senior Environmental Planner

Authorised by:???????????? Wayne Mitchell - Acting Building Approvals and Environmental Protection Manager

Requested By:???????????? Councillor Ross Fowler

????????????????????????????????????? Councillor Lexie Cettolin?

 

Strategic Program Term Achievement: Redevelopment of existing areas contributes to safe, sustainable, affordable and satisfying living environments and cohesive communities.

Critical Action: Work in partnership with the local community to foster understanding of the reasons why established areas are redeveloping.

????????

Purpose:

To enable Council to determine a request to modify? development consent (DA 04/0180).? The original application was reported to Council, and in accordance with Council's Policy, this application is also reported to Council for determination.? The application is recommended for approval.

 

Background

Council on 11 October 2004 granted a deferred commencement approval for the construction of ten (10) x three (3) bedroom attic style villas at 85-87 Irwin Street Werrington. Condition A of Schedule 1 required the applicant to obtain written agreement from the property owner of Lot 720 DP 597583 (no. 97) Irwin Street Werrington for the creation of the proposed easement in accordance with the storm water drainage plan.? The consent required this condition to be met within 120 days from 11 October 2004.?

 

The applicant was unable to obtain the agreement within the time period and has submitted this application seeking Council?s approval to extend this time period by a further 12 months.?? The applicant has provided a detailed timeline of their actions to have the subject easement granted.? They have most recently engaged a solicitor and propose to pursue legal action to create the easement.??

The Site

The subject site is located on the northern side of Irwin Street, Werrington.? The site is rectangular in shape with dimensions of approximately 64m x 42m and a site area of about 2700m2.? Existing vehicle access to the site is via a 6.0m wide battleaxe handle from Irwin Street.? The land falls to the rear, north-west corner of the site.? The site contains several mature trees and shrubs.? The proposed easement is located along the northern boundary of No. 97 Irwin Street, which adjoins the subject land to the west.???

The Proposal

The application is seeking to modify the description under the Decision of the Consent Authority heading of the consent, which reads:

 

?The conditions to be satisfied prior to commencement of the consent will need to be completed within 120 days from 11 October 2004.?

 

The proposed modifications are to allow an extension of 12 months up to 7 February 2006.? The description would also require modification to amend the lapsing period before becoming operational to 7 February 2006.?

Community Consultation

In accordance with Council?s Notification and Advertising Policy the application was advertised and notified from 12 February to 7 March 2005. Two submissions have been received, raising the following concerns:

 

???? The length of time required to comply with the conditions

???? Draft amendment to the Local Environmental Plan (LEP)

???? Provision of an alternate drainage system?

 

Matters raised in submissions are addressed in the assessment section of this report.?

Planning Assessment

Section 96 of the Environmental Planning and Assessment Act, 1979 provides that Council may, on application being made by the applicant, modify a development consent if:

 

(a)? it is satisfied that the proposed modification is of minimal environmental impact, and

 

(b)? it is satisfied that the development to which the consent as modified relates is substantially the same development as the development for which the consent was originally granted and before that consent as originally granted was modified (if at all), and

 

(c)??????? it has notified the application in accordance with:

(i)???????? the regulations, if the regulations so require, or

(ii)??????? a development control plan, if the consent authority is a council that has made a development control plan under section 72 that requires the notification or advertising of applications for modification of a development consent, and

 

(d)??????? it has considered any submissions made concerning the proposed modification within any period prescribed by the regulations or provided by the development control plan, as the case may be.

 

The proposed modification does not physically change the original approval in terms of built form and is therefore of minimal environmental impact. The proposed extension of time to enable the applicant to secure the required drainage easement results in substantially the same development as previously approved and therefore the development is within the scope of a modification request.? This modification therefore satisfies the test of being substantially the same development as the approved proposal.??

 

Additionally, the provisions of Section 79C of the Act require consideration for any application to modify consent. The following matters are considered relevant to the current application.

1.???????? Statutory Considerations

1.1 Sydney Regional Environmental Plan No. 20 ? Hawkesbury-Nepean River (SREP 20)

 

SREP 20 provides an overall direction for planning to protect the environment of the Hawkesbury-Nepean Catchment within which the proposed development is located.? The extension of time would not compromise the water or scenic qualities of the river environment.?

 

1.2 Penrith Local Environmental Plan 1998 (Urban Land) (LEP 1998)?

 

The proposal was previously assessed under the provisions of this plan.? It was found to be consistent with the aims, objectives and other specific provisions of LEP 1998. The extension of time period is not considered to vary the outcomes of the assessment of the original application, as it will not have an adverse impact on the local amenity.

 

1.3 Draft Penrith Local Environmental Plan (LEP)

 

Although the draft LEP is a consideration under the assessment of this application there are no provisions directly relevant to the modification proposed.?

 

1.4 Penrith Residential Development Control Plan (DCP) 2000 (Residential Land) ? Volume 3 Villa Style Development

 

The proposal was previously assessed under the provisions of this plan.? It was found to be consistent with the aims, objectives and other specific provisions of DCP 2000. It is noted that there is currently a Draft Development Control Plan Multi-unit Housing: Single Storey & Attic Storey Villas, however this instrument is not a current planning consideration.? Accordingly, no further assessment is required and the proposal maintains consistency with the provisions of this plan.??

2.???????? The likely impacts of the development

2.1? Length of time of comply with Schedule 1 condition A

 

Although the initial development consent gave the applicant 120 days to secure the drainage easement, the applicant is entitled under the section 96 of Environmental Planning and Assessment Act to modify this part of the condition.? The modification relates to substantially the same development and the modification will not result is any changes to the environmental impact of this proposal.?

 

2.2? Provision of an alternate storm water system

 

A submission requested information about Council?s ability to provide an alternate and more convenient system for drainage of this site.? Council does negotiate private drainage arrangements and it is not a valid planning consideration to be taken into account in the assessment of this application.?

Conclusion

The proposed modification of development consent seeking to extend the period for compliance with Schedule 1 Condition A until 7 February 2006 is considered to be substantially the same development as originally considered and approved by Council, meeting the test of Section 96 of the Act.? It is also satisfactory when assessed against the considerations under Section 79C of the EPA Act.

 

The request for modification to Condition A of Schedule 1 for DA03/0775 for an additional twelve months is considered to consistent with the provisions of the Act.

 

 

RECOMMENDATION

That:

1.??? The information contained in the report on Section 96 Modification of Development Application 04/0180 Multi-unit Housing Development comprising ten (10) Attic Style Villas at Lot 728 DP 253258 and Lot 721 DP 597503? (No. 85 - 87) Irwin Street, Werrington be received

2.???????? The modification request be approved by way of:

2.1?????? Modifying the description of lapsing periods under the Decision of Consent Authority heading of the Development Consent to:

?The conditions to be satisfied prior to commencement of the consent will need to be completed by 7 February 2006.?

 

 

ATTACHMENTS/ANNEXURES

1. View

Annexure 85 Irwin St

2 Pages

?Annexure

?


Ordinary Meeting

5 September 2005

Appendix 1 - Annexure 85 Irwin St

 

 

 

 

 



Ordinary Meeting ??Minutes_Item

5 September 2005

The City as a Social Place

 

 

The City as a Social Place

 

 

4

Development Application 05/0229 proposal for a detached dual occupancy at Lot 268 DP 204977 (No. 51) Westbank Avenue, Emu Plains.? Applicant:? Mrs S & Mrs K Harris;? Owner:? Mrs S & Mrs K Harris????

DA05/0229

 

Compiled by:??????????????? Karen Kirk - Environmental Planner

Authorised by:???????????? Wayne Mitchell - Acting Building Approvals and Environmental Protection Manager??

 

Strategic Program Term Achievement: Redevelopment of existing areas contributes to safe, sustainable, affordable and satisfying living environments and cohesive communities.

Critical Action: Work in partnership with the local community to foster understanding of the reasons why established areas are redeveloping.

????????

Purpose:

To enable Council to determine a development application for construction of a detached dual occupancy development. The application is reported to Council, as it is the subject of a number of objections from adjoining and nearby residents. The report recommends that the application be approved.

 

The Site

The subject site measures 771m? in area, and is rectangular in shape. The site is bounded with frontages to Westbank Avenue of 13.11m and to Warring Avenue of 43.92m, and is generally level. Six exotic mature trees and shrubs exist on the site.

 

The locality is characterised by a mixture of single and two storey residences, primarily consisting of single dwellings.

The Proposal

The proposal involves the retention of the existing single dwelling and the erection of one detached attic style unit.

 

The proposed dwelling provides two on-site parking spaces and a separate vehicular access off Warring Avenue. The proposed building is to be constructed of brick veneer walls with a tile roof.

 

The applicant proposes to remove one existing tree as part of this development. A landscape plan has been lodged that indicates a number of new plantings to compliment the proposed dual occupancy development.

 

Plans of the development are included as an attachment to the report.

Community Consultation

In accordance with Council?s Notification and Advertising Policy the application was advertised and notified from 1st March 2005 to 15th March 2005. One petition from twenty-six persons and three submissions in total were received during the period on notifications, raising the following concerns:

 

???? Increased traffic in street

???? Loss of privacy

???? Dangerous location of driveway

???? Frontage of proposed dwelling is not in line with other properties in Warring Avenue

???? Interference with natural light into other surrounding properties yards

 

The matters raised will be discussed in detail below.

Planning Assessment

The application has been assessed against relevant heads of consideration pursuant to Section 79C of the Environmental Planning and Assessment Act, 1979 and the following key issues have emerged:

 

Sydney Regional Environmental Plan No. 20 ? Hawkesbury ? Nepean River? (SREP 20)

 

SREP 20 provides an overall direction for planning to protect the environment of the Hawkesbury-Nepean Catchment within which the proposed development is located. The proposal is within an established urban area to redevelop an existing residential lot. This lot is not located within a scenic corridor of the river. It is considered that the proposal would not compromise the water or scenic qualities of the river environment.

 

Penrith Local Environment Plan 1998 (Urban Land) (LEP 1998)

 

The site is zoned Residential 2 (b) Low Density under the above instrument. The objectives of the zone are:

 

???? to reinforce the importance of the natural landscape settings and areas with heritage conservation value, and

???? to promote the established urban and landscape character of traditional residential subdivisions by limiting the range of permissible uses, and

???? to allow a limited range of compatible non-residential uses.

 

The site is not listed in Council?s Environmental Heritage Conservation Local Environment Plan 1991 and the development being located on a corner block, adequately addresses both street frontages to be compatible with the existing streetscape character.

 

On the above basis, the proposal meets the objectives of the zone by providing a variety of housing and form while complementing the traditional character of the area of the locality.

 

The following table summarises the proposal?s compliance with the relevant numerical standards of LEP 1998.

 

Criteria

LEP Requirement

The Proposal

Complies

Site Area

750m?

771m?

Yes

Building Envelope

45? at 1.8m above boundary

All buildings within the height plane.

Yes

External Wall Height

3.5m

3.5m

Yes

Landscape Area

(min)

50%

51.1%

Yes

Rear Setback

(min)

6.0m

4.0m

No,

SEPP1 submission received

Solar Access

3 hours direct sun to the windows of the living areas and neighbouring living areas.

The living area windows within the development receive at least 3 hours of direct solar access on 21 June. The living area windows of neighbouring development are not adversely affected by the proposed development.

Yes

 

Clause 12.4 of the Penrith Local Environment Plan 1998 (Urban Land) states that ?Council must not grant consent to development that involves the erection of a building unless:

 

a)?? that building is setback at least 6.0m from the rear boundary of the site or, in the case of a single storey building in Zone No. 2a, 2b, 2c, 2d or 2e, at least 4.0m from the rear boundary of the site and;

b)?? the land within the rear boundary setback is used for the purposes of landscaped area only.

 

In this case, the applicant has requested a variation in regards to the location of the rear setback. Approval is sought to relocate the ?rear setback? from the rear of the site to the side of the site. In this case, the proposed relocation of the ?rear setback? to the side of the property is expected to provide higher levels of solar access and enable a greater area of private open space. Whilst the 1998 Urban Lands LEP does require the ?rear setback? to be located at the rear of a standard allotment, specific provisions have not been raised in relation corner allotments. It is considered that the relocation of the ?rear setback? in regards to this proposal is worthy of support, due to the ability of the ?side setback? to provide greater amenity and presentation to the streetscape.

 

Draft Penrith LEP 1998 (Urban Lands) Amendment No. 17

 

The Environmental Planning and Assessment Act 1979 requires Council to consider the provisions of any draft LEP in assessing this application.

 

Council has prepared a draft amendment to the Local Environment Plan 1998 (Urban Lands) and Residential DCP 2000 ? Volume 3. The amendments were exhibited between 11 August to 1st October 2004.

 

With regards to this development proposal, the draft amendments propose to:

 

???? Limit the external wall height of the second dwelling on an allotment within a Residential 2 (b) Zone to 3.5m

 

This development application is compliant with the requirements of the Draft LEP.

 

Penrith Residential Development Control Plan (DCP) 2000 Residential Land ? Volume 2 Dual Occupancy Development

 

The following table summarises the proposal?s compliance with the relevant provisions of the current DCP:

 

Criteria

DCP requirement

The proposal

Complies

Urban form

Entrances to face the street, 4.0m wide open space corridor and articulation of all building forms and facades.

The entrance of the proposed dwelling faces Warring Avenue, and a 4.0m open space corridor separates the proposed and existing dwellings. Good articulation of all building forms and facades is evident.

Yes

Front building line

(Corner site)

5.5m for primary street frontage, 3.5m for secondary street frontage

The site is a corner allotment, the primary street frontage has a setback of 7.5m and the secondary street frontage meets the required 3.5m.

Yes

Private Open Space

(min)

30m?

Both courtyards exceed 60m? in area

Yes

Carparking

2 spaces per dwelling

1 spaces per dwelling

Yes

 

Fencing

1.8m (max)

1.8m

Yes

 

Dormer Windows

 

The DCP requires that the dormer windows should have vertical proportions.

 

The majority of the dormer windows have vertical proportion however the dormer on the north-west elevation of the proposed dwelling is square in shape. This window can easily be modified to have vertical proportion. A condition has been recommended to change this window to have vertical proportion to meet the requirements of the DCP (Special Condition 2.2.).

 

Privacy

 

The development comprises one additional attic style dwellings, providing three bedrooms in the upper floor. Council?s DCP requirements are that the majority of the dormer windows be designed to face the internal driveway to ensure the privacy of adjoining properties is maintained.

 

The proposed attic style dormer windows on the north-east elevation face the street (Warring Avenue), whilst the dormer on the north-west elevation faces the side boundary. The dormer located on the northwest elevation of the proposed dwelling provides limited viewing to the rear courtyard, and a distance exceeding 6.0m exists between the window and the adjoining property.

 

Due to the proposed level of separation, provision of screen planting and as the rooms are not primary living areas, the development will not have any significant adverse impact on the privacy levels of the neighbouring properties.

 

Traffic and Parking

 

The proposal includes the provision of 4 spaces in total, at a rate of two (2) car spaces for each dwelling in accordance with the DCP requirement.

 

Council?s Senior Development Engineer has assessed the proposed car parking and the locality of the proposed driveway, to be satisfactory. The increase in traffic from this development would not have a significant impact on the surrounding road network nor the performance of the nearby intersection from which driveways are adequately setback.

 

The development complies with the relevant traffic and parking provisions and hence is unlikely to have significant adverse impact on the existing street network.

 

Drainage

 

A drainage plan was submitted with the application. The proposed system of stormwater disposal from this development is considered to be satisfactory by Council?s Senior Development Engineer. It should be noted that the site is not subject to Council?s Interim Policy for the development of flood liable land.

 

Front Setback

 

Concerns were raised from residents that the proposal is an over development of the site, and that the front setback of the development changes the character of the street.

 

The DCP establishes guidelines in relation to the minimum requirements for landscapes area, parking, courtyard area, building envelopes, driveway widths and turning circles. The proposal complies with these standards.

With regards to changing the character of the street, neither Westbank Avenue or Warring Avenue are identified as being areas of heritage conservation under Council?s Environmental Heritage Conservation Local Environment Plan 1991. In addition, neither streets contain ?heritage items? listed in Council?s Environmental Heritage Conservation Local Environment Plan 1991.

 

It should be noted that over the past eight years the character of the immediate residential area has experienced continued transformation in built form. During this time, an integrated housing development consisting of 6 x 3 bedroom units was approved at 5 Warring Avenue (three allotments south of the site) and a number of two storey single dwellings and first floor additions have been approved in the surrounding streetscape.

 

The proposed front setback for the secondary street frontage of 3.5m is compliant with Council?s Residential DCP. The proposed garage is located 5.5m from the street front as required by the DCP. The location of the proposed dwelling on the corner allotment is consistent with existing front setbacks within Warring Avenue. In general, the dual occupancy development is in keeping with the combination of single and two storey dwelling houses in the street and is compliant with both the current and draft LEP and DCP.

 

Solar Access and Overshadowing

Clause 5.7 of Council?s Residential Lands Dual Occupancy DCP requires a minimum of three hours of solar access be provided between the hours of 9am and 3pm on the 21st June to the living zones of the proposed dwellings and adjoining dwellings.? In addition, 40% of the main areas of private open space in regards to the proposed and adjoining dwellings must also achieve a minimum of three hours solar access between 9am and 3pm.

The attic style first floor of the proposed dwelling is likely to cast limited shadow to the adjoining private open space of 53 Westbank Avenue and 8 Warring Avenue between the hours of 9am and midday. The reduction in solar access to the adjoining properties in this case is acceptable, as overshadowing will affect less than 40% of the existing private open space.? Both adjoining properties are still able to achieve solar access for the minimum duration of three hours throughout the 12 midday to 3pm period mid winter.

Conclusion

The proposed dual occupancy is permissible with Council?s consent and meets the aims and objectives for the 2 (b) Low Density Zone under LEP 1998.

 

The building design will be compatible with the existing development in the area and the design and siting seek to maintain residential amenity for neighbouring dwellings.

 

RECOMMENDATION

That:

1.? The information contained in the report on Development Application 05/0229 proposal for a detached dual occupancy at Lot 268 DP 204977 (No. 51) Westbank Avenue, Emu Plains. be received

2.?? The Development Application 05/0229 for a detached dual occupancy at Lot 268 DP 204977 (No. 51) Westbank Avenue, Emu Plains, be approved, subject to the following conditions;

Standard Conditions

2.1?????? A001, A008, A009, A010, A011, A039, A042, D001, D007, D009, D010, E001, E005, G003, G004, H014, H015, H016, H041, H022-slab level, H026, H033, H036, H037, H038, H039, I003, K001, K003, K025, L001, L008, P002, Q001, Q005, Q010

 

Special Conditions

2.2?????? Amended plans are to be submitted to and approved by Penrith Council prior to the issue of a Construction Certificate that illustrates the dormer window on the north-western elevation to be of a vertical proportion

2.3?????? This condition is imposed in accordance with Penrith City Council?s Section 94 Contributions Plan(s) for Footpaths. Based on the current rates detailed in the accompanying schedule attached to this Notice, $198.00 is to be paid to Council prior to a Construction Certificate being issued for this development (the rates are subject to quarterly reviews). If not paid within the current quarterly period, this contribution will be reviewed at the time of payment in accordance with the adopted Section 94 plan. The projected rates of this contribution amount are listed in Council?s Fees and Charges Schedule

2.4?????????????? This condition is imposed in accordance with Penrith City Council?s Section 94 Contributions Plan(s) for Cultural Facilities. Based on the current rates detailed in the accompanying schedule attached to this Notice, $258.00 is to be paid to Council prior to a Construction Certificate being issued for this development (the rates are subject to quarterly reviews). If not paid within the current quarterly period, this contribution will be reviewed at the time of payment in accordance with the adopted Section 94 plan. The projected rates of this contribution amount are listed in Council?s Fees and Charges Schedule

2.5?????? This condition is imposed in accordance with Penrith City Council?s Section 94 Contributions Plan(s) for Open Space. Based on the current rates detailed in the accompanying schedule attached to this Notice, $2115.00 is to be paid to Council prior to a Construction Certificate being issued for this development (the rates are subject to quarterly reviews). If not paid within the current quarterly period, this contribution will be reviewed at the time of payment in accordance with the adopted Section 94 plan. The projected rates of this contribution amount are listed in Council?s Fees and Charges Schedule

2.6?????? This condition is imposed in accordance with Penrith City Council?s Section 94 Contributions Plan(s) for Library facilities. Based on the current rates detailed in the accompanying schedule attached to this Notice, $717.00 is to be paid to Council prior to a Construction Certificate being issued for this development (the rates are subject to quarterly reviews). If not paid within the current quarterly period, this contribution will be reviewed at the time of payment in accordance with the adopted Section 94 plan. The projected rates of this contribution amount are listed in Council?s Fees and Charges Schedule

2.7?????? All car parking and manoeuvring must be in accordance with AS 2890 and Council?s requirements. Full details must be submitted with the Construction Certificate. The double garage must be 5.8m minimum internal full details must be shown with the Construction Certificate drawings

3.?????? Those persons who made submissions be informed of Council?s decision.

 

ATTACHMENTS/ANNEXURES

1. View

51 Westbank Avneue, Emu Plains

2 Pages

?Annexure

?


Ordinary Meeting

5 September 2005

Appendix 1 - 51 Westbank Avneue, Emu Plains

 

 

 

 

 



Ordinary Meeting ??Minutes_Item

5 September 2005

The City as a Social Place

 

 

The City as a Social Place

 

 

5

2005 Canoe Slalom World Championships????

2071/10 Pt2

 

Compiled by:??????????????? Andrew Robinson - Recreation and Cultural Facilities Coordinator

Authorised by:???????????? Gary Dean - Facilities Operations Manager, Yvonne Perkins - Acting Facilities Operations Manager??

 

Strategic Program Term Achievement: The City?s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Facilitate joint use of the City?s recreation and leisure facilities, including co-location of programs.

????????

Purpose:

To advise Council of the status of this upcoming major event for the City and Council's involvement.? The report recommends that the information be received.

 

The Championships

 

The first World Championships under the patronage of the International Canoe Federation (ICF) in Canoe Slalom were organized in 1949 in Geneva / Switzerland. The World Championships take place every year, except for the year of the Olympic Games. During non-Olympic years, World Champion is the most coveted title in Slalom Canoeing. Therefore, World Championships attract the highest calibre athletes from all across the globe. Canoe Slalom World Cups have been held at Penrith Whitewater Stadium in 1999, 2000 and 2002 however, this will be the first time Australia has held a Canoe Slalom World Championship.

 

As an outstanding commitment agreed as a legacy of the 2000 Sydney Olympics, the 2005 World Championships will take place between 29 September ? 3 October 2005 at PWS with the organisers, Australian Canoeing, aiming to attract 400 athletes from 80 nations to participate in the event. In addition to ?elite? athletes, the ICF has invited around 40 athletes from targeted developing nations to compete at the World Championships. As well as representing their individual nations these athletes will form One Team under the ICF Developing Nations program. Through this program the ICF aims to develop the future of the sport and the profile of canoeing within the Olympic Games movement.

 

The One Team athletes will be in Australia for two weeks from 22 September ? 4 October 2005. The athletes will participate in a training camp and the ICF World Championships.? One Team athletes will come from Asia, Africa, Central and South America as well as Europe. Armenia, Uzbekistan and Zimbabwe are just a few of the exciting new nations invited to participate.

 

Australian Canoeing estimate that up to 15,000 people, including spectators, VIP?s, sponsors, team members and support staff, media, will visit PWS for the competition and that, through the television agreement with SBS, the event has the potential of being broadcast to 98 million households world-wide via Eurosport.

 

Previous World Championships have estimated that the hosts of the event receive $5m-$6m as an economic impact to the City from this coverage and visitation.

 

Event Organisation

 

Australian Canoeing, the national organisation for the management, coordination, development and promotion of paddle sports in Australia has the overall responsibility for managing and coordinating the successful implementation of the event.? An Event Director has been project managing the Championship?s development to date on behalf of Australian Canoeing. The Event Director reports on a monthly basis to an Organising Committee, which consists of funding partners and key agency stakeholders.? Council is represented on this Committee by the Her Worship the Mayor and the General Manager. The Facilities Operations Manager, Recreation and Cultural Facilities Coordinator, and a City Marketing Officer provide a support role to the Committee. Other representatives are: the CEO Australian Canoeing, the Chairman Councillor Ross Fowler and the Venue Manager of the Penrith Whitewater Stadium, the Project Director Major Events and Venues (NSW Department of Tourism Sport and Recreation), and Karen Paluzzano MP, Member for Penrith. This Committee acts as an approvals and discussion forum regarding all event related issues and, where appropriate, facilitates actions arising out of the meeting.

?

Council?s Involvement

 

At an initial meeting with the General Manager, the Mayor and Council Officers, Australian Canoeing made an initial request for sponsorship support for the event to the value of $80,000. At the time of the request it was difficult to identify an appropriate source of Council funding to sponsor the event. Therefore, it was suggested that Council would be committed to working in partnership with Australian Canoeing, within available resources, to assist in the creation of a successful Canoe Slalom World Championships and a warm welcome to the City for visitors to the event.? To this extent both the Facilities Operations and the Economic Development and City Marketing Departments have undertaken an extensive range of projects to enable Australian Canoeing to achieve these goals.

 

i)????????? Facilities Operations Department (Events Section)

 

Facilities Operations Department has designated Officer time (meetings, desk work etc.) and Council resources (e.g. phone calls, faxes, stationery etc.) to facilitate:

 

???? Event Logistic Planning

-???? Sourcing equipment and suppliers, establishing and attending meetings with contractors e.g. site infrastructure such as marquees, catering, big screen video display board, sound and technical production)

-???? Providing traffic management plan details, contacts and protocols for local services such as the police, contacts for the RTA etc

-???? Providing event operational advice and support

 

???? Volunteer Recruitment:

-???? Dedicated a Penrith City Council student placement to establishing and initially implementing volunteer recruitment process

-???? Provided contact details of potential volunteer partners e.g. TAFE and coordinated initial meetings to establish the network

 

???? Opening Ceremony Development (27 September 2005)

-???? Sourced Creative Director and facilitating ongoing liaison between the Director and Australian Canoeing.

-???? Arranging logistics of the Opening Ceremony.

 

???? Sponsorship

-???? Coordinated and organised ?potential sponsors? lunch hosted by the Mayor in the Nepean Room

-???? Arranging and attending meetings with local businessmen in Penrith and the CEO of Australian Canoeing

-???? Provided letters of support for funding submissions

 

???? Administration

-???? Arranging and providing meeting rooms for Organising Committee Meetings

-???? General administrative support

 

ii)??????? Economic Development and City Marketing

 

The Department has embarked on an extensive marketing campaign to support and promote the event as well as Penrith Valley as a visitor destination. This has involved:

 

???? Distribution of Penrith Valley Information Packs to the International Federations of all competing nations

???? Developing and producing the content, and distribution of 800 ?Welcome Gift Packs? from Penrith City Council to all athletes and officials

???? Development of and inclusion of event promotional editorial in the Council newsletter distributed to all households in the Penrith LGA

???? Design and production of 4 A-Frame trailer signs to be displayed at selected venues across the City

???? Production and arranging the installation of, two motorway advertising banners

???? Production and arranging the installation of, two High Street and Queen Street advertising banners

???? Coordination, production and installation of a city wide street banner program

???? Coordination and implementation of a three-week newspaper advertising campaign to be undertaken in September

???? Development and implementation of front-page coverage and editorial in the Penrith Panthers magazine

???? Facilitation of Event Promotional activity at Council?s Open Day

???? Coordination, development and distribution of a ?suite? of posters and flyers advertising the event

???? Joint participation in promotions proposed at Penrith Plaza and Centro Nepean

???? Implementation of a VIP day to be hosted by the Mayor on Saturday 1 October 2005

???? Arrangement of delegates from Xi Cheng to attend the event

???? Penrith Valley promotional stand at the World Championships

???? Championships promotional presence at the St Marys Spring Festival (3 September 2005) and Penrith City Festival (1 October 2005)

 

iii)?????? City Beautification

 

In addition to the projects currently being undertaken by both the above Departments, a City Beautification program involving Council?s Parks and Reserves and Asset Management Departments, is planned for the weeks leading up to the event.? The program applied during the Olympics will again be adopted.

 

How does Council benefit from its Support

 

The event is the premier event in the annual canoeing calendar and provides a fantastic opportunity to showcase the facilities at PWS, as well as the Penrith Valley, at an international, national, regional and local level. There will be a positive economic impact for the City through the accommodation providers, tourist operators and other service providers. It is the intention that the existing partnership with Australian Canoeing will continue to develop in the lead up to the Championships to ensure that where identified, and where resources are currently available, Council continues to ensure everything is in place for; the arrival of athletes, officials and visitors; the conduct of the Championships, and to establish a lasting legacy for the City as well as canoeing in the Penrith Valley.

 

Conclusion

 

Through identification of existing resources Council has been able to contribute significant financial and ?in kind? resources to support the development of the World Canoe Slalom Championships. Given the level of support outlined in this report, that is likely to far exceed the level of support requested by the Organisers last year.

 

 

RECOMMENDATION

That the information contained in the report on the 2005 Canoe Slalom World Championships be received.

 

 

ATTACHMENTS/ANNEXURES

There are no attachments for this report.


Ordinary Meeting ??Minutes_Item

5 September 2005

The City as a Social Place

 

 

The City as a Social Place

 

 

6

Arts Project Working Party?? ??

31/56 & 21/37

 

Compiled by:??????????????? Gary Dean - Facilities Operations Manager

Authorised by:???????????? Gary Dean - Facilities Operations Manager, Steve Hackett - Director City Services??

 

Strategic Program Term Achievement: The cultural assets of the City have been integrated to establish its reputation as a creative place.

Critical Action: Further integrate the City?s principal cultural facilities to maximise community benefit.

????????

Purpose:

To reconstitute the Arts Project Working Party to consider strategies to integrate the principal cultural facilities to maximise community benefit.? The report recommends that the Working Party be reformed and that it be comprised of 3 Councillors and other members as outlined in the report.

 

Background

 

The Arts Project Working Party was established to consider issues relating to the Q Theatre venue management and to provide advice to Council on the Joan Sutherland Performing Arts Centre Extensions Project (JSPAC).? The Working Party?s deliberations on the Q Theatre venue management lead to the transfer of that responsibility to the JSPAC.? The extensions to the Centre have now been completed.? Accordingly, the Working Party?s Terms of Reference have been completed.?

 

Identified in the current Management Plan is a Critical Action ?to further integrate the Cities principal cultural facilities to maximise community benefit? and the tasks identified in the Management Plan is ?to implement strategies together with the JSPAC and the Penrith Regional Gallery to deliver innovative programs.?

 

The Boards of both the JSPAC and the Penrith Regional Gallery and Lewers Bequest have written to Council asking that this process be advanced.? Railway Street Theatre Company have also written to Council expressing that they are aware of the Task and Critical Action in Council?s Management Plan and also asked that this work be undertaken as quickly as possible.

 

Current Situation

 

To assist Council officers in advancing this Task it is considered that the Arts Project Working Party would be the appropriate forum to consider the issues raised and to recommend appropriate action.?

 

The Arts Project Working Party had a Membership, which had a Councillor representation of four (4) and included present Councillors Fowler and Sheehy.

 

It is considered that in addition to the Councillor representation that representatives be invited from the JSPAC Board, the Penrith Regional Gallery and Lewers Bequest Board as well as from the Railway Street Theatre Board (given their interest and the use to be made of the JSPAC).

 

Consideration should also be given to how the Penrith Valley Cultural Precinct at St Marys will also fit into integration of the cultural facilities and it might be appropriate to consider including a representative from user groups from this Precinct when this project is a little further advanced.

 

 

RECOMMENDATION

That:

1.?? The information contained in the report on Arts Project Working Party be received

2.?? The Arts Project Working Party be reformed and it comprise those representatives outlined in the report

3.?? Council nominate three (3) Councillors as representatives on the Arts Project Working Party

4.?? The Arts Project Working Party?s Terms of Reference be:

?To develop and implement a strategy for the integration of the Cities principal cultural facilities?..

 

 

ATTACHMENTS/ANNEXURES

There are no attachments for this report.


Ordinary Meeting ??Minutes_Item

5 September 2005

The City as a Social Place

 

 

The City as a Social Place

 

 

7

Glenmore Park Community Equipment Pool????

1117/37

 

Compiled by:??????????????? Kamala Truelove - Community Development Officer Generalist

Authorised by:???????????? Jeni Pollard - Acting Community Development Manager??

 

Strategic Program Term Achievement: Effective responses are made to the social impacts of growth, redevelopment and change.

Critical Action: Lead social planning partnerships with others to effectively respond to the social needs of the City?s diverse communities.

????????

Purpose:

To provide Council with an update on the Glenmore Park Community Equipment Pool and to seek Council approval for the appointment of a new management committee.? The report recommends that Council endorse the new management commmittee.

 

Background

The Glenmore Park Equipment Pool provides an important community service, by making a range of equipment and resources available for community groups.

 

In 2000, Council officers recommended the established of the Equipment Pool to avoid funding a duplication of resources across organisations operating within the Glenmore Park area.? At the Ordinary Meeting of 7th February 2000, Council resolved to contribute $16,000 towards the establishment of the Equipment Pool.? Funding for the Equipment Pool was made available through the Glenmore Park Community Initiatives Grants Scheme (CIGS), which is identified in the Section 94 Contributions Plan for Glenmore Park (1998).

 

The Glenmore Park Equipment Pool was officially launched by the then Deputy Mayor, Councillor Jackie Greenow in June 2002.

 

Current Situation

The Glenmore Park Community Equipment Pool office bearers resigned on 1st June 2005, following one year of volunteer service.? At the Annual General Meeting on Thursday 11th August 2005, the following residents and community representatives were elected to form the new Management Committee:

 

Chairperson:? ????????????????????????????? Carol Dwyer

Secretary:??????????????????????????????????? Sue Game

Treasurer:??????????????????????????????????? Melissa Moore

General Committee Member:?????? Rose Hurley

 

In addition to their executive committee positions, Carol Dwyer and Melissa Moore will share the position of Equipment Pool Co-ordinator.

 

The new management committee is committed to increasing membership, access to and community use of the equipment.? The Equipment Pool is currently stored at Surveyors Creek Community Centre.? To increase access and usage of the equipment the management committee will be moving the Equipment Pool to the Floribunda Centre.? Many community groups operate out of the Floribunda Centre and it is located closer to the Glenmore Park Town Centre.? A storeroom in the Floribunda Centre has been made available to house the equipment.? The new committee is investing in additional stand-alone shelves to store the equipment.? In the long term it is envisaged that the Equipment Pool will be moved into a purpose-designed space in the proposed Glenmore Park Child and Family Precinct.

 

 

RECOMMENDATION

That:

1.? The information contained in the report on Glenmore Park Community Equipment Pool be received

2.? Council endorse the election by the Annual General Meeting of the Glenmore Park Community Equipment Pool on Thursday 11th August 2005 of the following office bearers to manage the Equipment Pool on behalf of Council:

Carol Dwyer

Sue Game

Melissa Moore

Rose Hurley.

 

3.? Letters be sent to the outgoing management committee of the Glenmore Park Community Equipment Pool thanking them for their contribution and commitment to the maintenance of this valuable community service.

 

ATTACHMENTS/ANNEXURES

There are no attachments for this report.


Ordinary Meeting ??Minutes_Item

5 September 2005

The City as a Social Place

 

 

The City as a Social Place

 

 

8

Extension to the Penrith Valley Community Safety Plan????

1117/29 Pt6

 

Compiled by:??????????????? Katerina Tahija - Acting Community Safety Coordinator

Authorised by:???????????? Gary Dean - Facilities Operations Manager, David Burns - Asset Manager??

 

Strategic Program Term Achievement: A community safety plan, building on a partnership with police, the community and other stakeholders is in place and supported by Council?s programs.

Critical Action: Maintain and implement a Community Safety Plan for the City with the aid of relevant stakeholders that responds to current prioritised issues.

????????

Purpose:

To seek Council's approval for a submission to the NSW Attorney General's Departrment for a 12-month extension of the current Penrith Valley Community Safety Plan.? The report recommends that the submission be approved.

 

Background

 

The Penrith Valley Community Safety Plan was adopted by Penrith City Council on the 30th September 2002 and endorsed by the NSW Attorney General?s Department as a Community Safety Compact for a period of three years from 23rd December 2002 to 22nd December 2005.

 

The selection of appropriate and effective strategies within the plan was based upon two different approaches to addressing community safety.? Some strategies were selected to reduce the actual occurrence of crime in the LGA, whilst others were selected to address the perception of crime, or the fear of crime.?

 

The Community Safety Plan was developed to address five key areas.? They include:

 

1. Personal Safety

All forms of personal safety with particular emphasis on Domestic Violence.

 

2. Anti Social Behaviour

Malicious damage, assault and offensive consult.

 

3. Fear of Crime

Fear of crime in Penrith, particularly including the perceptions of drug usage and assault.

 

4. Issues Affecting People and Places.

Community Safety Issues that are specific to different locations and different communities.

 

5. Theft of or from a Vehicle

Theft of, or from vehicles from CBD precincts and related car parks.

 

 

The majority of strategies to address issues under these key areas were developed in small working groups of the Penrith Valley Community Safety Partnership. A range of responses to the actions documented was developed to meet current and emerging issues across the LGA.

 

In June 2004 a detailed progress report was compiled providing the first major review of the Penrith Valley Community Safety Plan outcomes at approximately mid-way through the life of the plan.

 

Current Situation

 

The NSW Attorney General?s Department (AG?s) in mid 2004 approved a funding grant for the ?Cranebrook Town Centre ? Sharing the Public Domain?.? The timeline for this project was scheduled to run parallel with the implementation of the Cranebrook Town Centre Master Plan. This funded project was strongly linked to the implementation of physical improvements to the Cranebrook Town Centre precinct.?

 

The physical improvements have been deferred due to an opportunity that became available to examine the economic viability of an extended shopping centre.? As a result of this economic viability study approval was sought from the AG?s Department to defer the current funded project.

 

Since the deferral, a number of other community safety issues have arisen in the Cranebrook area providing an opportunity to broaden the initial approved project to address these emerging issues.? During discussion with the AG?s Department concerning the revised project, they advised that Council should present a case for the expansion of the already approved project to incorporate these emerging issues.

 

The extended Cranebrook project will be a major initiative over a twelve-month period and will extend past the current plan final date of endorsement.? During discussions with the Attorney General?s Department that Council seek their approval for a 12-month extension to the current Penrith Valley Community Safety Plan.

 

 

RECOMMENDATION

That:

1.? The information contained in the report on the option to extend the Penrith Valley Community Safety Plan for a 12-month period, expiring in December 2006 be received.???????????

2.? Penrith City Council approve the application to the NSW General?s Department for a 12-month extension of the current Penrith Valley Community Safety Plan.

 

 

ATTACHMENTS/ANNEXURES

There are no attachments for this report.


Ordinary Meeting ??Minutes_Item

5 September 2005

The City as a Social Place

 

 

The City as a Social Place

 

 

9

Community Assistance Program????

6016/47

 

Compiled by:??????????????? Vesna Kapetanovic - Community Projects Officer (WSAAS), Joe Ibbitson - Community Programme Coordinator

Authorised by:???????????? Jeni Pollard - Acting Community Development Manager??

 

Strategic Program Term Achievement: Strategies are in place to respond to the social and health needs of the community.

Critical Action: Support community organisations and programs to meet identified community needs.

????????

Purpose:

To make recommendations to Council regarding two requests for Community Assistance Program funding.? The report recommends Council approve allocations of $1,000 each to the Penrith Sudanese Youth Writers Group and the Kingswood Park Primary School.

 

Background

Through the Community Assistance Programme, Council makes small grants to non-profit organisations and community-based groups to help meet local community needs.? The maximum grant is $1,000.

 

There are three eligibility criteria endorsed by Council, which are:

 

???? Non-profit organisations providing one-off activities

???? Direct benefit to and participation from Penrith residents

???? Projects and project management in line with Council?s Access and Equity Policy

 

Fundraising programmes or organisations whose main job is to fundraise are not eligible.

 

Budget and Allocated Expenditure

The total budget for the 2005/06 rolling and planned components of the Community Assistance Program is $32,500. The planned component of the program is undertaken once a year in October/November and will be advertised at the end of September 2005.

 

Rolling Component

Recognising that not all needs for funding can be foreseen, the rolling component allows for one-off requests to be brought before Council at any time during the year.? This provides a flexible supplement to the planned component of the programme. A total of $982 has been spent from the Rolling Component budget for 2005/06.

 

 

The table below shows the expenditure for 2005/06 for the Rolling Component.

 

Date of Council meeting

Organisation/Group

Amount

20 June 2005

Wallacia Progress Association

$982.00

TOTAL

1 project

$982.00

 

 

Although the request for the Wallacia Progress Association was approved at the Council meeting on 20th June 2005 the funds were not drawn until after 30th June.? This allocation has been made against the 2005/06 budget.

 

There is a total of $31,518.00 remaining in the planned and rolling component 2005/06 budget.

 

Council has received the following two requests for funding under the rolling component of the Community Assistance Program.

 

Penrith Sudanese Youth Writer?s Group

The Penrith Sudanese Youth Writer?s group is seeking assistance with writing and documenting stories about their refugee experiences. The aim is both to assist the young refugees come to terms with their situation and to inform the local community about their refugee stories. This will be part of a longer term project working towards a publication and web site. This first series of five workshops will be facilitated by a writing tutor at a cost of $250 per workshop.

 

The total cost of this project is $1,000.? It is proposed that $1,000 be allocated to this project.

 

Kingswood Park Primary School

Kingswood Park Primary School has requested funds to assist with the implementation of a Breakfast Week program. The program was initiated after a school survey revealed that a number of children do not eat breakfast. The program is being put together with the support of the Sydney West Area Health service as well as staff, parents and the Parents and Citizens committee. Each class will attend a breakfast one morning during the week and their parents and carers will be invited.

 

The school has requested $1,000 towards the cost of the breakfast program. It is proposed that $1,000 be allocated to this project.

 

 

RECOMMENDATION

That:

1.? The information contained in the report on Community Assistance Program be received

2.? Council approve the allocation of $1,000 to the Penrith Sudanese Youth Writers group to assist with documenting their refugee stories.

3.? Council approve the allocation of $1,000 to the Kingswood Park Primary School to assist with the implementation of a Breakfast Week program.

 

 

ATTACHMENTS/ANNEXURES

There are no attachments for this report.


Ordinary Meeting ??Minutes_Item

5 September 2005

The City as a Social Place

 

 

The City as a Social Place

 

 

10

Alcohol Free Zones????

9008/13 Pt3

 

Compiled by:??????????????? Yvonne Perkins - Acting Facilities Operations Manager

Authorised by:???????????? David Burns - Asset Manager??

 

Strategic Program Term Achievement: A community safety plan, building on a partnership with police, the community and other stakeholders is in place and supported by Council?s programs.

Critical Action: Maintain and implement a Community Safety Plan for the City with the aid of relevant stakeholders that responds to current prioritised issues.

????????

Purpose:

To recommend to Council the establishment of Alcohol Free Zones, pursuant to Section 644 of the Local Government Act 1993, in the Penrith Local Government Area at the locations detailed in the report, for a three year period commencing 1st October 2005.

 

Background

The Local Government Act 1993, Section 644, provides Councils with the ability to create Alcohol Free Zones for the purpose of prohibiting the consumption of intoxicating liquor in certain areas.

The Zones are established through consultation with the Police and community for a maximum of three years.

An Alcohol Free Zone may only be established to include a public road or a public place that is a car park (private car parks, parks, reserves and private premises are not included).

Council has previously established Alcohol Free Zones throughout the Penrith LGA that have expired and required review.

Procedure to Establish Alcohol Free Zones

Council is required to follow procedures documented in Ministerial guidelines for the establishment of Alcohol Free Zones.

These procedures include:

1.?? Advertising of the proposed locations and requesting community comment

2.?? Advising holders of liquor licences adjacent to intended Zones

3.?? Advising Local Police Commanders

4.?? Consultation with community groups

5.?? Advising the Anti-Discrimination Board of the intention to establish the Zones

6.?? Consideration of any representations made in respect of the establishment of the Zones.

In addition to the previously established Alcohol Free Zones the Penrith and St Marys Police Local Area Commands requested additional alcohol free zones in the roads surrounding the Penrith Police and Community Youth Club (PCYC); Dukes Oval, Emu Plains and the Colyton Shopping Centre precinct.? These new areas were included in the above advertising and consultation.

 

Conclusion

 

The Ministerial Guidelines have been followed for the establishment of Alcohol Free Zones and no objections to the proposed locations have been received as a result of the consultation and advertisements.

 

It is therefore recommended that the following areas be declared Alcohol Free Zones, for a 3-year period, commencing on the 1st October 2005.? Advertising in local media to confirm the establishment of the zones and erection of suitable signage will be provided.

 

The alcohol free zones are to be located at:

 

1.?? The area of Queen Street, St Marys, a public street, extending from the Railway Station to Nariel Street

 

2.?? The public car park adjacent to Parklawn Park on Wattle Lane. North St Marys

 

3.?? That area of Wattle Street, Willow Street and Willow Lane, being public roads that area adjacent to Parklawn Park, North St Marys

 

4.?? The area of land and carpark adjacent to the St Clair Recreational Centre, bounded by Autumnleaf Parade, Timesweep Drive and Botany Lane

 

5.?? The area of car parking adjacent to Victoria Street Community Cottage, Harold Corr Hall, Yoorami Child Care Centre and Before & After School Care, Cottage Street, Werrington

 

6.?? The public car park adjacent to Werrington Downs Neighbourhood Centre, Brookfield Avenue, Werrington Downs

 

7.?? The public car park within Peppertree Reserve, Swallow Drive, Erskine Park

 

8.?? The public car park adjacent to Erskine Park Community Hall, Peppertree Drive, Erskine Park

 

9.?? The public car park adjacent to the Mark Leece Sporting Complex, Endeavour Avenue, St Clair

 

10. The area bounded by Hewitt Street, Jensen Street, Willoughby Street and Albany Lane, Colyton, being public streets

 

11. High Street, Penrith, between Station Street in the west and Doonmore Street in the east

 

12. Station Street, Penrith between High Street and Union Road, including the public car park known as Union Place (between Station Street and Worth Street, Penrith)

 

13. Station Street, Penrith between Belmore Street and Henry Street

 

14. Belmore Street, Penrith, between Riley Street and Station Street

 

15. The area between Lawson Street and Station Street, Penrith, known as Allen Place and Edwards Place car parks

 

16. The area bounded by Lawson Street, Henry Street, Evan Street and High Street, Penrith, being public streets

 

17. The area bounded by Union Lane, Station Street, The Broadway and Woodriff Street, Penrith, being public streets

 

18. The area bounded by Park Street, Lawson Street, Pyramid Street(between the Great Western Highway and Lawson Street), and the Great Western Highway(between Pyramid Street and Park Street), Emu Plains, being public streets.

 

 

RECOMMENDATION

That:

1.? The information contained in the report on Alcohol Free Zones be received

2.? Those areas detailed in the report be declared Alcohol Free Zones pursuant to Section 644 of the Local Government Act 1993 for a three year period commencing 1st October 2005;

3.? Advertisements be placed in the local media advising of the establishment of the alcohol free zones.

 

 

 

ATTACHMENTS/ANNEXURES

There are no attachments for this report.


The City as an Economy

 

Item?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

11????? Funding for the Penrith Valley Economic Development Corporation for the 2005-06 financial year 1133/54 Part 2?????????????????????????????????????????????????????????????????????????????????????????????????????????????????? 53

?

 



Ordinary Meeting ??Minutes_Item

5 September 2005

The City as an Economy

 

 

The City as an Economy

 

 

11

Funding for the Penrith Valley Economic Development Corporation for the 2005-06 financial year????

1133/54 Part 2

 

Compiled by:??????????????? Bijai Kumar - Local Economic Development Program Manager

Authorised by:???????????? Bijai Kumar - Local Economic Development Program Manager??

 

Strategic Program Term Achievement: The City?s business community, learning institutions and training institutions are working in an integrated way to strengthen and develop the City?s local economic base.

Critical Action: Support PVEDC in the development of the City's enterprises and self-supporting business networks

????????

Purpose:

To seek Council approval to fund the Corporation on a six monthly basis.? Council has already endorsed funding for the Corporation for the 2005-2006 Financial Year in the amount of $251,567 to be paid quarterly.? The report recommends that funding be provided on a six monthly basis as requested by the Corporation.

 

Background

At its Policy Review Committee meeting of 22 August 2005 Council endorsed funding for the Corporation for the 2005-06 financial year in the amount of $251,567 to be paid in quarterly instalments.

 

The Corporation has since requested that funding be provided on a six monthly basis as its financial commitments and disbursements are aligned with receipt of funding biannually. This practice has been in place for the previous years and was changed for the current year to bring the payment to the Corporation in line with payments to the city centre and town centre Associations.

 

With approval of Council an interim funding of $62,892 was made to the Corporation in July 2005 and a similar payment will be made in September 2005 to finalise the first six monthly payment of $125,784. The second payment of $125,783 will be made at the beginning of 2006.

 

A six monthly report by the Corporation will be presented to Council in January 2006 and as requested by Council details on the projects undertaken by the Corporation and expenditure associated with each project, as well details of businesses which benefited from the Corporation?s activities will be provided.

 

 

 

 

 

RECOMMENDATION

That:

1.? The information contained in the report on Funding for the Penrith Valley Economic Development Corporation for the 2005-06 financial year be received

2.? Council endorse two payments of $125,784 to the Corporation for the 2005-06 financial year.

 

 

ATTACHMENTS/ANNEXURES

There are no attachments for this report.


The City Supported by Infrastructure

 

Item?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

12????? Proposed Extensions to Judges Place Carpark 9204/2??????????????????????????????????????????????????????? 57

?

 



Ordinary Meeting ??Minutes_Item

5 September 2005

The City Supported by Infrastructure

 

 

The City Supported by Infrastructure

 

 

12

Proposed Extensions to Judges Place Carpark????

9204/2

 

Compiled by:??????????????? David Burns - Asset Manager

Authorised by:???????????? David Burns - Asset Manager??

 

Strategic Program Term Achievement: A parking management plan addressing the provision and utilisation of improved parking within the centres and other key locations is being implemented.

Critical Action: Develop and implement the recommendations of a Parking Management Plan for the City Centres and other key locations.

????????

Purpose:

To recommend the transfer of $40,000 from the Carparking/Traffic Facilities Reserve for the preparation of designs, cost estimates and Development Application for an additional two floors of carparking and Crime Prevention Through Environmental Design (CPTED) enhancements at the Judges Place Carpark, Penrith.

 

Background

Council operates a three level carpark at Judges Place in the Penrith Central Business District (CBD).? It was constructed in the early 1990?s and provides four hundred and forty (440) carparking spaces, currently consisting of 136 two hour spaces; 63 one hour spaces; 235 all day spaces; and 6 spaces for parking for persons with disabilities.? The carpark was originally constructed to be able to have an additional two decks of parking.?

 

Due to the current issues surrounding parking within the Penrith CBD, it is seen as being necessary to determine the costs associated with the construction of two additional decks of carparking.? These two decks should provide approximately an additional 260 carparking spaces.

 

The Judges Place Carpark and surrounding precinct has also been the subject of a number of investigations concerning antisocial behaviour and personal safety.? The carpark, as stated above, was constructed in the early 1990?s and hence in conjunction with the design for the additional two decks, the opportunity exists to apply CPTED principles to improve the existing carpark and surrounds.

 

Current Situation

A team consisting of the Asset Manager, Building Services Manager, Waste and Community Protection Manager, Community Safety Coordinator, and Architectural Supervisor, has been formed for this project.? An architectural brief for the proposed extensions and CPTED treatments for the Judges Place Carpark was prepared by the Project Team and submissions requested from qualified architects.

 

The scope of the brief included the following issues that were to be addressed by the architect:? additional two decks; provision of a lift for disabled access; provision of boom gates at the entry/exits linked to electronic signage advising of availability of parking spaces; improved lighting; painting of the ceilings to improve illumination; opening of the existing stairwells to improve visibility and surveillance from both inside and outside the stairwells; review of the location of timed parking zones; bicycle and motorbike parking; installation of ?anti-skateboard? devices; installation of public phone helpline; upgraded toilets to contemporary CPTED principles; provision of office space and amenities for rangers and CBD cleaning staff; service bay and one emergency service space; improvements to the surrounding precinct, including landscaping, lighting, signage, development of a shared pedestrian/vehicle zone in Union Lane, and the provision of a covered walkway from the carpark to the Boardwalk.

 

The architect is also required to check on the adequacy of the existing structure to take the loading from the additional two decks and to undertake a structural defects audit of the existing carpark.

 

Two proposals for the above works were received from Architects as follows:

 

???? Suters Architects ???????? - $35,660

???? D5D ??????????????????????????? - $79,000

 

The above costs included for concept designs, documentation and costings suitable for the submission of a Development Application.? Due to the variation of the costs, both companies were interviewed by the Project Team to determine if both companies had fully understood the scope of the project; had the necessary experience and had allowed in their pricing all documentation required for the submission of the Development Application.

 

Both companies at the interview showed that they had the necessary experience and had fully understood the scope of the project and had allowed for all necessary documentation, except that Suters Architects had not allowed for a traffic study in its proposal.? Due to the large variation in the costs, there was no advantage to Council in accepting the submission from D5D.

 

It is therefore recommended that the submission from Suters Architects be accepted and that the project cost limit be set at $40,000, funded from the Carparking/Traffic Facilities Reserve.

 

The 2005/2006 Management Plan contains a Critical Action related to the City Centres Review that states ?The City Centres Review strategies for the Penrith City Centre are developed, prioritised and being implemented?.? The following comments have been supplied by the Local Planning Manager concerning this project and its relationship to the City Centres Review.

 

?Further investigations are currently underway for the City?s two Centres.? These investigations involve detailed precinct analysis and planning, and the examination of suitable accessibility responses (including transport, pathway networks, parking etc).? An access and parking survey will commence shortly.

 

The proposal to increase parking spaces, and undertake works to enhance the design, safety and amenity of the Judges Place Carpark is consistent with the strategic directions emerging from the City Centres Review.?

 

Conclusion

The scope of this project is to determine the costings associated with the additional two decks for Judges Place Carpark, to bring the existing building up to contemporary CPTED standards for safety and security and to gain development approval.? The project is consistent with the strategic directions emerging from the City Centres Review.

 

The implementation of the project will need to be the subject of a funding strategy in future budgets.

 

 

RECOMMENDATION

That:

1.? The information contained in the report on Proposed Extensions to Judges Place Carpark, be received

2.? The submission from Suters Architects be accepted in the amount of $35,660 for the preparation of designs, cost estimates and Development Application for an additional two floors of carparking and CPTED enhancements at the Judges Place Carpark.

3.? The project cost limit be set at $40,000 allocated from the Carparking/Traffic Facilities Reserve.

 

 

ATTACHMENTS/ANNEXURES

There are no attachments for this report.


 

 

 

 

THIS PAGE HAS BEEN LEFT INTENTIONALLY BLANK


Leadership and Organisation

 

Item?????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????????? Page

 

13????? Council Property - Community Connections Building, 114 - 116 Henry Street Penrith - Upgrading of Air Conditioning System, Tender No 09-04/05? ?????????????????????????????????????????????????????????????????????? 63

 

14????? Council Property - Granting of Easement for Overhead Power Lines on Council Land, Lot 222, D.P. 606545, Maple Road, St Marys 3096/1???????????????????????????????????????????????????????????????????????????? 67

 

15????? Presentations to Luigi (Gino) D'Angelis and Angela Lennon 909/83???????????????????????????????????? 70

 

16????? 2004-05 Annual Statements 6037/34???????????????????????????????????????????????????????????????????????????????? 72

 

17????? National Risk Management Conference 6011/40??????????????????????????????????????????????????????????????? 77

?

 



Ordinary Meeting ??Minutes_Item

5 September 2005

Leadership and Organisation

 

 

Leadership and Organisation

 

 

13

Council Property - Community Connections Building, 114 - 116 Henry Street Penrith - Upgrading of Air Conditioning System, Tender No 09-04/05????

?

 

Compiled by:??????????????? Rod Wood - Building Services Manager

Authorised by:???????????? Rod Wood - Building Services Manager??

 

Strategic Program Term Achievement: Council provides adequate resources to deliver its program and has introduced measures to increase its capacity.

Critical Action: Implement a property development program that maximises the potential for sustainable additional revenue to support major projects and programs.

????????

Purpose:

To advise Council of the outcomes of the tender process and to recommend a preferred contractor for the upgrading of the air conditioning system at the Community Connections Building.? The report recommends that the tender of Keystone Mechanical Services Pty Ltd be accepted.

 

 

Background

The Community Connections Building is a two-storey office building located at 114 ? 116 Henry Street, Penrith and accommodates community based organisations, providing a wide range of services within the local Penrith community.

 

The air conditioning system was installed in 1980 when Council purchased the building to provide office accommodation for Council?s administration.? The building was refurbished in 1995 to provide 700m2 on the ground floor for a Chinese Restaurant and 550m2 for three (3) community organizations.? The restaurant is serviced by separate air conditioning and therefore is not included in this work.? The first floor provides 1500m2 for fifteen (15) community organizations.

 

Due to the age of the plant and deterioration of the air distribution and controls, a major upgrade is required to ensure the system is capable of operating and performing to the minimum statutory standards required for the satisfaction of the occupants.? This issue was reported to Council on 18th October 2004 and Council subsequently resolved to call tenders for the replacement of the air conditioning system.? A specification for the work was prepared and tenders called for the upgrade of the system.? Tenders closed on 16th June 2005.

 

Current Situation

Six (6) tenders were received from the following companies:

Contractor

Price (excluding GST)

James & Scott Air Pty Ltd

$250,500

Adept Air Conditioning Pty Ltd

$314,194

Keystone Mechanical Services Pty Ltd

$324,700

Trane Australia

$352,960

Carrier Air Conditioning Pty Ltd

$380,291

Haden Engineering Pty Ltd

$467,768

 

Two late tenders were received from Enertec Pty Ltd and Professional Air Conditioning Services Pty Ltd and could not be considered further.? All tenders were assessed by the Tender Panel made up by Rod Wood ? Building Services Manager, Glen Tuckwell ? Building Project Supervisor, Peter Blazek ? Property Officer, Paul Kossaly ? Senior Project Engineer (Enfact Management Services)

 

The tenders were evaluated against the following criteria;

 

???? Tender price

???? Compliance with tender requirements

???? Compliance with technical specifications

???? Experience

???? Capability

???? Resources

???? OH&S Systems

???? Programme Schedule

 

The lowest tender was submitted by James & Scott Air Pty Ltd in the amount of $250,500.? It should be noted that the Consultant?s estimate for the work is $321,500.

A close analysis of their tender casts doubt over whether they can adequately resource the project for the tender value submitted.? The proposed resources for the project are the lowest of the six (6) tenders, with no allowance for after hours work.??? The tender also failed to address the site specific OH&S plans for the project, which are critical for this occupied site.? Also required in the tender was a price for a three (3) year maintenance period.? The price submitted by James & Scott Air Pty Ltd was $4,800 for the three (3) years.? The budget cost for maintenance over the three (3) years is $12,000 or $3000 per annum.? Consequently it is considered that this low price cannot adequately deliver the maintenance required for the installed air conditioning system.

 

 

?The next lowest tender was submitted by Adept Air Conditioning Pty Ltd in the amount of $314,194.00.? This company also failed to adequately address the OH&S issues associated with this project, nor did they provide adequate detail on programming and the changeover timeframe.? This company also does not have Professional Indemnity Insurance, which due to the Design & Construct nature of the contract is an essential requirement of the tender.? The company also provided a low preventative maintenance cost, which is considered inadequate to properly service the new system.

 

The third lowest tender was provided by Keystone Mechanical Services in the amount of $324,700, which is only 1% above the budget price.? This company has adequately addressed all of the requirements of the tender and given the most comprehensive response to OH&S issues and demonstrated the greatest knowledge of the project and programming requirements.? It has allowed for the shortest changeover period (three (3) days), which will be critical on this particular site.? This company was assessed by the Tender Panel as providing the best value for money and for meeting the evaluation criteria and would be more effective in delivering the best outcome at a difficult site.

 

The remaining three (3) tenderers have all met tender requirements and demonstrated their capability of performing the work but their tendered prices are significantly higher.

 

The accounting practice, Lincoln Indicators, was also commissioned to undertake a financial health analysis of the three (3) lowest tenderers.? Both James & Scott Air Pty Ltd and Adept Air Conditioning Pty Ltd were given a Marginal rating, which means the insolvency risk is significantly above acceptable.? Keystone Mechanical Services Pty Ltd were given a Strong rating, which means insolvency risk levels are minimal.

 

Financial Services Manager?s Comments

 

The preferred tender can be funded from the provision made for this purpose in the 2005/06 budget from the Property Development Reserve.

 

 

Summary

 

The two lowest tenders submitted by James & Scott Air Pty Ltd and Adept Air Conditioning Pty Ltd failed to adequately address the scope of works, programming requirements and OH&S issues and have not been able to demonstrate that they will successfully complete the upgrade works in a timely manner.? It will not be recommended that their tenders be accepted.

 

The tender submitted by Keystone Mechanical Services Pty Ltd in the amount of $324,700 is the third lowest tender and is only 1% above the estimate of works.? This company has satisfactorily addressed all the tender requirements, and has demonstrated that it is capable of performing the upgrade works and it will be recommended that its tender be accepted.

 

The remaining three (3) tenders, Trane Australia, Carrier Air Conditioning Pty Ltd and Haden Engineering Pty Ltd have all demonstrated their capability of performing the work.? However, their tendered prices are significantly higher and it is considered to be of no advantage to Council to consider these tenders any further.

 

 

RECOMMENDATION

That:

1.? The information contained in the report on Council Property - Community Connections Building, 114 - 116 Henry Street Penrith - Upgrading of Air Conditioning System, Tender No 09-04/05 be received

2.? Council accepts the tender of Keystone Mechanical Services Pty Ltd in the amount of $324,700.

 

ATTACHMENTS/ANNEXURES

There are no attachments for this report.


Ordinary Meeting ??Minutes_Item

5 September 2005

Leadership and Organisation

 

 

Leadership and Organisation

 

 

14

Council Property - Granting of Easement for Overhead Power Lines on Council Land, Lot 222, D.P. 606545, Maple Road, St Marys????

3096/1

 

Compiled by:??????????????? Bob Anderson - Property Officer - Valuation

Authorised by:???????????? Brian Griffiths - Property Development Manager??

 

Strategic Program Term Achievement: Council provides adequate resources to deliver its program and has introduced measures to increase its capacity.

Critical Action: Implement a property development program that maximises the potential for sustainable additional revenue to support major projects and programs.

????????

Purpose:

To obtain Council's concurrence to the granting of an easement for overhead power lines over Council land to Integral Energy and the assessment of compensation.? The report recommends the granting of the easement.

 

Background

Council is the owner of Lot 222, D.P. 606545 Maple Road, St Marys that forms part of the Maple Road Reserve.? The Reserve contains a BMX track located in the northern corner.

 

A location plan is attached to this report.

 

Current Situation

Integral Energy is in the process of upgrading electricity infrastructure within the St Marys area, including the augmentation of the Werrington Zone substation located on Forrester Road, near Christie Street.

 

As part of the project, Integral is to install a new 33kV Feeder from Mt Druitt Transmission Substation to Werrington Zone Substation following Boronia Road to Christie Street.? In order to utilise this route, Integral needed to traverse the rear of Council?s Maple Road Reserve.? The overhead line necessitates two (2) concrete poles within Council?s land.

 

The location of the works has been determined in conjunction with Council?s Parks Construction & Maintenance staff plus Asset Management.? The two (2) poles are located so as not to interfere with the BMX track or the possible road connection of the two sections of Boronia Road should this missing section of road be constructed in the future.

 

Several trees will need to be removed to allow adequate safety clearances however, replacement trees are to be planted within the Reserve in consultation with Council?s Parks Construction Department.

 

Integral Energy has carried out consultation with the High School and residents along Boronia and Sycamore Streets.?? No objections have been advised.

 

In order to protect the infrastructure, Integral will require an easement for overhead power lines 19 metres wide.

 

Council?s Lot 222, D.P. 606545 is classified as ?Community? land under the Local Government Act 1993 and the easement will have little detrimental effect on its use as Open Space.

 

Compensation is to be assessed by an independent Valuer and Integral Energy will be responsible for all reasonable costs associated with the creation of the easement such as survey, registration and legal expenses.

 

RECOMMENDATION

That:

1.? The information contained in the report on Council Property - Granting of Easement for Overhead Power Lines on Council Land, Lot 222, D.P. 606545, Maple Road, St Marys be received

2.? Council grant Integral Energy an easement for overhead power lines over Lot 222, D.P. 606545 at Maple Road, St Marys

3.? Integral Energy to bear all reasonable costs associated with the granting of the easement

4.? Compensation to be paid by Integral Energy be determined in accordance with an independent valuation by a registered Valuer approved by the Property Development Manager

5.? The Common Seal of the Council of the city of Penrith be placed on all necessary documentation.

 

 

ATTACHMENTS/ANNEXURES

1. View

Maple Road

1 Page

?Annexure

?


Ordinary Meeting

5 September 2005

Appendix 1 - Maple Road

 

 

 

 


Ordinary Meeting ??Minutes_Item

5 September 2005

Leadership and Organisation

 

 

Leadership and Organisation

 

 

15

Presentations to Luigi (Gino) D'Angelis and Angela Lennon????

909/83

 

Compiled by:??????????????? Amanda Beedle - Human Resource Officer

Authorised by:???????????? Danielle Welsh - Personnel Services Manager??

 

Strategic Program Term Achievement: Council values its staff and its workforce culture is adaptable, harmonious, flexible and conducive to high levels of innovation, empowerment, motivation and productivity.

Critical Action: Opportunities are created for all staff to realise their potential and systems encourage innovation, empowerment, motivation and productivity.

????????

Purpose:

To recognise the service of two staff members in accordance with Council's policy of recognising those staff that achieve 30 years or more service and those staff who retire from Council after at least 25 years service. This report recommends that a presentation be made to Luigi (Gino) D'Angelis in recognition of his retirement from Council after 26 years of service and to Angela Lennon in recognition of her 30 years service to Council.

 

Background

Retirement of Luigi Gino D?Angelis (known as Gino)

 

Gino commenced with Council on 16 October 1978 as a General Labourer after working as a Truck Driver at Leyland Motors for 13 ? years.

 

On 29 January 1980, Gino was promoted to the position of Truck Driver in the Parks & Gardens section and later transferred to a similar position in a Concrete and Drainage Gang.

 

Gino was appointed to the position of Working Ganger - Drainage on 3 December 1990 and at the time of his retirement, he was a Team Leader Grade 2 in Drainage Maintenance in the Asset Management Department.

 

During his employment with Council, Gino has successfully completed various training courses, including Confined Spaces, Trench Support, Traffic Control, and Occupational Health and Safety for Supervisors. Gino has carried also carried out Higher Grade Supervisory Duties on several occasions.

 

A member of Council?s Social Club, Gino has organised and assisted at many barbeques and other social functions.

 

Gino has been a trustworthy, reliable and conscientious employee who has an outgoing personality and is well respected by his fellow workers and members of the public. He is always happy to assist and carry out any duties requested and is always available to work out of hours when required.

 


Angela Lennon ? 30 year?s service

Angela commenced with Council on 30 June 1975, as a Stenographer in the General Office as part of a team of four.

 

Upon completion of Secretarial studies, Angela commenced her working career as a Stenographer for the New South Wales Department of Education at Parramatta at the end of 1972 prior to joining Council.

 

Following a brief appointment in the Rates Department providing administrative assistance to the Rates Clerk, Angela was appointed as the City Health Surveyor?s Secretary on 28 January 1977.

 

Appointed as a Secretary to Directors in 1993 (now called Corporate Secretary), Angela maintains Council?s Public Profile to a high standard ? dealing with people from all walks of life in a diplomatic and sensitive manner.

 

Among her many duties as Corporate Secretary, Angela coordinates Council?s attendance at three major conferences throughout the year and is involved regularly with Citizenship Ceremonies.

 

Angela is a member of the Social Club and plays with Council?s Tennis and Golf Social Clubs. Angela is a respected and dedicated member of staff and is a great asset to Council.

 

 

RECOMMENDATION

That:

1.? The information contained in the report on Presentations to Luigi (Gino) D'Angelis and Angela Lennon be received

2.? A presentation be made by Council at tonight?s meeting to Luigi (Gino) D?Angelis in recognition of his retirement from Council after 26 years service and Angela Lennon in recognition of her 30 years service to Council.

 

 

ATTACHMENTS/ANNEXURES

There are no attachments for this report.


Ordinary Meeting ??Minutes_Item

5 September 2005

Leadership and Organisation

 

 

Leadership and Organisation

 

 

16

2004-05 Annual Statements????

6037/34

 

Compiled by:??????????????? Vicki O?Kelly - Financial Services Manager

Authorised by:???????????? Vicki O?Kelly - Financial Services Manager??

 

Strategic Program Term Achievement: A sound long-term financial position is maintained in balance with pressures to provide new and expanded services.

Critical Action: Achieve agreed financial performance targets.

????????

Purpose:

To present to Council the Draft 2004/2005 Financial Statements.? The report recommends that the draft statements be referred to audit, that abandonments for 2005 as detailed be written off and the balance of stores and materials be adjusted.

 

Introduction

This reports covers:

???? Addressing of the meeting by Council?s auditor

???? Legislative requirements

???? Background to the Financial Policies

???? Budget Amounts

???? Summary of Financial Results.

Addressing of the Meeting by Council?s Auditor

Mr. Dennis Banicevic, a Director of PricewaterhouseCoopers will be addressing the meeting.? Dennis has over twenty years experience in Local Government at a large number of New South Wales?s councils and has been responsible for Council?s audit since the merger of Price Waterhouse and Coopers seven years ago.

Legislative Requirements

The Local Government Act requires the following steps:

 

1.?? Council staff prepare the statements

 

2.?? Council issues a statement that the accounts are in order

 

3.?? Council refers the statements to its auditors for checking

 

4.?? The auditor returns the statements with an audit opinion attached

 

5.?? The statements are placed on public display and the community may make submissions

 

6.?? The statements are formally presented during a council meeting.

 

This report recommends completion of 2, 3 and 4 at tonight?s meeting.? The auditors have received an advance copy of the statements and have now completed several weeks of their audit program.? It is considered appropriate that the Council issue the required statement for the 2004/05 accounts.

 

This report also deals with formal requirements to complete the 2004/05 Financial Statements.

Background to Financial Statements

The financial statements are prepared by council staff using the accrual method of accounting and comply with Australian Accounting Standards and the New South Wales Local Government Code of Accounting Practice and Financial reporting.? The statements are required to be audited by an independent auditor and lodged with the Department of Local Government before 7 November 2005.? Council?s auditor is PricewaterhouseCoopers.

Summary of financial Results

An in depth commentary and analysis of the year?s results is included in the Financial Statements.? The following figures are draft and may be subject to audit adjustment.? A final copy of the Annual Financial Statements will be provided following the period of public exhibition.? The following are some of the key results:

 

All figures in $?000s unless stated otherwise

 

 

 

 

2004/05

2003/04

% Change

Operating Expenditure

116,622

113,942

(2.4)

Operating Revenue

113,679

117,643

(3.4)

Operating result before capital

(2,943)

3,701

(179.5)

Capital Grants and Contributions

17,864

8,606

107.6

Net Surplus

14,921

12,307

21.2

Net Change in Equity after Asset Revaluation

16,669

12,307

35.4

Net Assets

893,609

876,311

2.0

Total Equity at 30 June

803,540

786,871

2.1

Total Borrowings (excluding bank overdraft)

52,071

54,145

3.8

Cash and Investments

37,797

56,009

(32.5)

Unrestricted Current Ratio

1.07:1

1.72:1

(37.8)

Rates Outstanding Ratio

4.05%

4.01%

(1.0)

Debt Service Ratio

8.55%

8.99%