16 November 2005

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 21 November 2005 at 07:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours Faithfully

 

 

Alan Travers

General Manager

 

BUSINESS

 

1.           APOLOGIES

 

2.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Bradbury - 31 October 2005 to 4 December 2005 inclusive.

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 31 October 2005.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Interest

 

5.           ADDRESSING THE MEETING

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION

 

8.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Disability Access Committee Meeting - 5 October 2005.

Policy Review Committee Meeting - 14 November 2005.

 

9.           MASTER PROGRAM REPORTS

 

10.         URGENT REPORTS (to be dealt with in the master program to which the item relates)

 

11.         QUESTIONS WITHOUT NOTICE

 

12.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 21 November 2005

 

table of contents

 

 

 

 

 

seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

report and recommendations of committees

 

 

master program reports

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


Statement of Recognition of Penrith City’s

Aboriginal and Torres Strait Islander
Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


Council Chambers Seating Arrangements

 

 

 

 

 

 

 

 

 

 


 

 


                                                                       

 

 

Text Box: Public Gallery
Text Box: Managers
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Text Box: Press

Managers                            Chief Financial

                 Officer
          
Barry Husking

 
   


 

MEETING CALENDAR

 

November 2005 - December 2005

 

 

TIME

NOV

DEC

Mon

Mon

Ordinary Meetings

7.00 pm

21 #

5

12

Policy Review Committee

7.00 pm

14

 

 

#  Meetings at which the Management Plan quarterly reviews are presented.

 

 

 

-                 Council has two Ordinary Meetings per month where practicable.

-                 Extraordinary Meetings are held as required.

-                 Policy Review Meetings are held monthly where practicable.

-                 Members of the public are invited to observe meetings of the Council. Should you wish to address Council, please contact the Executive Officer, Glenn McCarthy on 47327649.

 

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 31 OCTOBER 2005 AT 7:07PM

NATIONAL ANTHEM AND PRAYER

The meeting opened with the National Anthem and Prayer read by Reverend Neil Checkley.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor John Thain read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRESENT

His Worship the Mayor Councillor John Thain, Councillors Jim Aitken OAM, Kaylene Allison, Kevin Crameri OAM, Greg Davies, Mark Davies, Ross Fowler, Jackie Greenow, Karen McKeown, Susan Page, Garry Rumble, Pat Sheehy AM, and Steve Simat.

 

APOLOGIES

517  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Jackie Greenow that apologies be received and accepted from Councillor Lexie Cettolin

 

LEAVE OF ABSENCE

Leave of Absence has been requested by Councillor Bradbury for the period 31 October 2005 to 4 December 2005 inclusive.

518  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Pat Sheehy that leave of absence be granted to Councillor David Bradbury for the period 31 October to 4 December 2005 inclusive.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 10 October 2005

519  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Greg Davies that the minutes of the Ordinary Meeting of 10 October 2005 be confirmed.

 

DECLARATIONS OF INTEREST

Councillor Pat Sheehy declared a non-pecuniary interest in Item 6 as he is a Director of the Penrith Regional Gallery and he reserved the right to speak and vote.

 

Councillor Pat Sheehy declared a non-pecuniary interest in Item 7 as he is a Director of the Joan Sutherland Performing Arts Centre and he reserved the right to speak and vote.

 

Councillor Karen McKeown declared a non-pecuniary interest in Item 6 as she is a Director of the Penrith Regional Gallery and she reserved the right to speak and vote.

 

Councillor Karen McKeown declared a non-pecuniary interest in Item 7 as she is a Director of the Joan Sutherland Performing Arts Centre and she reserved the right to speak and vote.

 

Councillor Karen McKeown declared a non-pecuniary interest in Item 8 as her son is employed by the neighbour of the adjoining property and she reserved the right to speak and vote.

 

Councillor Susan Page declared a non-pecuniary interest in Item 10 as she is a tenant of one of the businesses affected and she reserved the right to speak and vote.

 

Councillor Jackie Greenow declared a non-pecuniary interest in Item 6 as she is a Director of the Penrith Regional Gallery and she reserved the right to speak and vote.

 

suspension of standing orders

520  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Karen McKeown that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7.11pm

 

Mr Brian Meigan of Penrith addressed Council on Item 10 Coreen Avenue, Penrith - Proposed Provision of Load Limit Restriction CO/02 Pt4 and spoke for the recommendation.  Mr Meigan is concerned with the increase in noise from late at night until the early in the morning.  Mr Meigan stated that with the increase in heavy vehicle traffic comes the increase in the noise of exhaust brakes and empty trucks.

 

Mr Anthony Tunstell of Penrith addressed Council on Item 10 Coreen Avenue, Penrith - Proposed Provision of Load Limit Restriction CO/02 Pt4 and spoke for the recommendation.

Mr Tunstell raised concerns regarding significant increase in heavy vehicle traffic and stated that the traffic count was conducted in bad weather and therefore is not a true reflection of collated statistics.

 

521  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Kevin Crameri that an extention of time be granted, the time being 7.25pm.

 

Mr Peter Vicary of Penrith addressed Council on Item 10 Coreen Avenue, Penrith - Proposed Provision of Load Limit Restriction CO/02 Pt4 and spoke against the recommendation.  Mr Vicary stated that he would like to defer the matter so that he could be involved in the discussions with Council to come to a solution that works for the residents and the local businesses affected by this.

 

522  RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Mark Davies that an extension of time be granted, the time being 7.35pm.

 

Mr Chris Quinlan of Penrith addressed Council on Item 10 Coreen Avenue, Penrith - Proposed Provision of Load Limit Restriction CO/02 Pt4 and spoke against the recommendation.  Mr Quinlan stated that if heavy vehicles were not permitted to use Coreen Ave, the alternative route will cost a lot of time and extra fuel for the operators.  Mr Quinlan also believed that if Coreen Ave access is denied then this will put more traffic problems onto Mulgoa Road.

 

 

 

Mr Kevin Woolnough from the Pared Foundation addressed Council on Item 14 Development Application 04/2239 for an Educational Establishment at Part Lot 14 DP 707375 Water Street, Werrington. Applicant: Ingham Planning Pty Limited;  Owner: The Pared Foundation DA04/2239 and spoke for the recommendation.  Mr Woolnough asked that Council consider the development application submitted by Pared for approval as it is his understanding that there is no significant legal or technical reason that this application should be refused and there is no impediment to the approval in terms of zoning and usage of the land.

 

Mr Neil Ingham from Ingham Planning Pty Ltd addressed Council on Item 14 Development Application 04/2239 for an Educational Establishment at Part Lot 14 DP 707375 Water Street, Werrington. Applicant: Ingham Planning Pty Limited;  Owner: The Pared Foundation DA04/2239 and spoke for the recommendation.  Mr Ingham stated that condition 2.12 should be deleted and replaced with a new standard condition as the emergency flood evacuation route should not be a deferred condition of consent.

 

523  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Ross Fowler that an extension of time be granted, the time being 8.00pm.

 

Mr Ingham also said that Condition 2.13 should be deleted as the School has legal access to Gipps Street, an existing public road.

 

resumption of standing orders

524  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Pat Sheehy that Standing Orders be resumed, the time being 8.02pm.

  

 

Mayoral Minutes

 

1        The Passing of Senior Constable Bob Tengdahl                                     123

 

525  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Greg Davies that the information contained in the Mayoral Minute on the passing of Senior Constable Bob Tengdahl be received.

 

His Worship the Mayor, Councillor John Thain requested that a minutes silence be observed for the passing of Senior Constable Bob Tengdahl.

 

 

2        Council Recognised for Excellence in Risk Management                     123

526  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Ross Fowler that the information contained in the Mayoral Minute on Council Recognised for Excellence in Risk Management be received.

 


 

Reports of Committees

 

1        Report and Recommendations of the Local Traffic Committee Meeting of Penrith City Council held on Monday 10 October 2005.                                                                       

527  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Garry Rumble that the recommendations contained in the Report and Recommendations of the Local Traffic Committee Meeting of Penrith City Council held on Monday 10 October 2005 be adopted.

 

2        Report and Recommendations of the Policy Review Committee Meeting held at Penrith City Council on Monday 17 October 2005.                                                                               

528  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Kaylene Allison that the recommendations contained in the Report and Recommendations of the Policy Review Committee Meeting of Penrith City Council held on Monday 17 October 2005 be adopted.

 

 

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

1        Life Education NSW                                                                                                 7003/8

529  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Ross Fowler that:

1.     The information contained in the report on Life Education NSW be received

2.     Council continue its support of Life Education NSW in its provision of preventative drug and alcohol programs to school aged children in the Penrith LGA, as detailed in the report.

 

4        Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Overseas and Interstate Travel                                                      6016/1 Pt38

530  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Ross Fowler that the information contained in the report on Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Overseas and Interstate Travel be received.

 

6        Alterations and Additions to Penrith Regional Gallery and Lewers Bequest (PRG & LB)                                                                                                                                   38/143

531  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Ross Fowler that:

1.     The information contained in the report on Alterations and Additions to Penrith Regional Gallery and Lewers Bequest (PRG & LB) be received

                       

2.     That formal Tenders be invited from;

     a) Rapid Constructions Pty Ltd

     b) Brisland Pty Ltd

     c) A & DR Illes (Sydney) Pty Ltd

     d) A J Bristow & Sons Pty Ltd

     for the alterations and additions to Penrith Regional Gallery & Lewers    Bequest

3.  A further report be submitted to Council recommending a preferred builder.

 

9        Funding Grant Offer from the National Motor Vehicle Theft Reduction Council - Operation Bounce Back 05/06                                                                                         1027/14 pt 8

532  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Ross Fowler that:

1.     The information contained in the report on the Funding Grant Offer from the National Motor Vehicle Theft Reduction Council - Operation Bounce Back 05/06 be received

2.     Council support the claim of up to $35,000 of grant funding from the National Motor Vehicle Theft Reduction Council to implement the Operation Bounce Back program.

 

2        Section 96 Modification of Development Consent No. 03/1018 for the parking of a truck at Lot 200 DP 815535 (No. 28) Grays Lane, Cranebrook. Applicant: G & L Cettolin;  Owner: G & L Cettolin                                                                                                      DA03/1018

533  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Ross Fowler that:

1.     The information contained in the report on Section 96 Modification of Development Consent No. 03/1018 for the parking of a truck at Lot 200 DP 815535 (No. 28) Grays Lane, Cranebrook be received

 

2.     The modification request be approved by way of:

 

2.1     deleting Condition 2

 

2.2     Adding a condition that reads:

 

The vehicle associated with the business (and not in use) is to be parked on site in the location approved on the submitted plans.

 


 

3        Development Application 04/0856 for the demolition of an existing hotel and the construction of a new two storey hotel building over basement parking at Part Lot 23 and Part Lot 24, Section 30, DP 1855 and Lot 25 DP 656834 (No.  180) Great Western Highway, Kingswood. Applicant: Valge Architects Pty Ltd;  Owner: Kayora Pty Ltd                      DA04/0856

RECOMMENDATION

534 A MOTION was moved by Councillor Ross Fowler seconded Councillor Greg Davies that:

1.      The information contained in the report on Development Application 04/0856 for the demolition of an existing hotel and the construction of a new two storey hotel building over basement parking at Part Lot 23 and Part Lot 24, Section 30, DP 1855 and Lot 25 DP 656834 (No.  180) Great Western Highway, Kingswood be received

 

2.      The information contained in the report on Development Application 04/0856 for the demolition of an existing hotel and the construction of a new two storey hotel building over basement parking at Part Lot 23 and Part Lot 24, Section 30, DP 1855 and Lot 25 DP 656834 (No.  180) Great Western Highway, Kingswood be approved by granting a Deferred Commencement consent, subject to the conditions in Schedule 1 and Schedule 2 below:

Schedule 1 Conditions

The consent shall not operate until Council is satisfied with the following additional information, which shall be submitted within 6 months of the date of the determination of this consent:     

 

2.1       The submission of a satisfactory acoustic report to be approved by Council. The report, prepared by a suitably qualified person, shall address the following matters:

 

a)    The likely impacts upon adjacent and surrounding premises from noise associated with the construction of the building

b)    The likely impacts upon the occupiers of adjacent and surrounding sites from the occupation and operation of the subject building

 

The report shall make recommendations regarding:   

 

i)     Any appropriate noise controls to apply during construction

ii)    Noise attenuation measures necessary to ensure that the operation and occupation of the hotel, including associated mechanical plant and equipment, do not impact on any affected residential properties

 

2.2       Submission of satisfactory a Construction Management Plan to be approved by Council. The Plan shall detail arrangements for:

 

a)    Demolition

b)    Excavation and site works

c)    Construction

d)    Employee parking

e)    Plant/equipment delivery and storage

f)     Materials delivery and storage

g)    Traffic and pedestrian management

2.3       Submission of a satisfactory schedule of external materials and finishes for consideration and approval by Council

2.4       The submission of a satisfactory Security Management Plan to          address the effective management of all off-site impacts. The Plan shall include any requirements of the Liquor Administration Board related to security, as well as advice provided by Penrith Police Crime Prevention Unit

Schedule 2 Conditions

Special conditions

2.5       All recommendations included in the acoustic report approved to satisfy Schedule 1 of this Notice shall be incorporated into any plans approved with a Construction Certificate

2.6       Compliance with Construction Management Plan approved to satisfy Schedule 1 of this Notice

2.7       The development shall be completed in accordance with schedule of finishes approved to satisfy Schedule 1 of this Notice

2.8       Other than for those times when the basement is being used, the roller shutters to the basement car park shall be closed at all times outside the operating hours of the Hotel

2.9       Other than for those times when the loading dock is being used, the roller shutter to the dock shall remain closed

2.10     To minimize vandalism, the garden beds shall not contain any material or objects that could be used as projectiles

2.11     All areas that are for ‘Staff Only’ shall be suitably identified by appropriate signage

2.12     All car parking and maneuvering must be in accordance with AS 2890 and Council’s requirements. Full details must be submitted with the Construction Certificate. Car parking space 14 must be widened by 0.3m to comply with the Australian Standard

2.13     Storm water disposal shall be completed generally in accordance with concept drainage plans prepared by Cardno BLH, Drawing No. N5361-01, Sheet Nos. 100,          200, 201, 202, 203, 204, 500 and 700, Revision 01, dated 25/5/04

2.14     The first floor apartment shall only be occupied in conjunction with the operation of the Hotel

2.15     A separate development application shall be submitted and approval granted by Penrith City Council prior to the  occupation of the ground floor shop

2.16     The hours of operation of the Hotel are limited to 5.00am – 3.00am                        Mondays- Saturdays, and 10.00am – 12 midnight on Sundays. These hours shall not be extended without the prior consent of Council

2.17     Compliance with the Security Management Plan approved to satisfy   Schedule 1 of this Notice.

2.18     Any ATM installed inside the building shall be located in a position, which is readily visible by Hotel staff.  Details are to be included on any plans approved with a Construction Certificate

2.19     Mirrors shall be installed around the lift foyer in the basement, and within stairwells to improve visibility in these locations. Details are to be included on any plans approved with a Construction Certificate

2.20     Suitable measures shall be provided to reduce opportunities for direct access into first floor administration and staff areas, particularly from the adjacent bar area, and outdoor terrace. Details are to be included on any plans approved with a Construction Certificate

2.21     Full details of the design and construction of screening around roof top mechanical plant and equipment shall be included on any plans approved with a Construction Certificate

2.22     An Occupation Certificate shall not be issued until such time as the Principal Certifying Authority is provided with copies of all necessary licenses or permits from the Liquor Administration Board and any other relevant authority

2.23     Street trees along the Great Western Highway shall not be pruned to facilitate the construction of any part of the building without the prior approval of Council

Standard conditions

2.24     A001 In this regard, the approved plans shall be further modified as follows:

a)    The signage panel above the main pedestrian entry from Great Western Highway/Bringelly Road shall be repositioned closer toward the entry awning.  This is to ensure the sign does not visually compete with the roof top skylight design feature

b)    Metal louvers along the Bringelly Road and Wainright Lane elevations shall not extend more than 1.5m above ground level

c)    The floorplan of the manager’s residence shall be amended to achieve direct access from the living rooms to the rear terrace

(Valge Architects, Drawing Nos. DA-01 – DA-08, Issue D, dated 12/10/05) A011, A014, A19F, A026, A038, A039, A040, A045 (delete last para), B002, B003, B004, B005, B006, D001, D014, D131, D026, E01A, E002 (If it is proposed to license the premises as a Place of Public Entertainment the relevant clauses of the Building Code of Australia shall be addressed), E006, E008, E009, G002, G004, H001, H002 (a, b, c, d), H003, H006, H022, H041, H025, I003 (b, e, g, h), I004, I003(f), K001 (delete first sentence), K003, K025, K027 (36 spaces – 4 spaces, delete last para) L010 (December 2003 prepared by Tree Wise Men), Q001, Q006 (dot points 1, 4,9).

 

3.      Council officers apply a Section 94 Contribution to the Development Application if applicable.

 

An AMENDMENT was MOVED by Councillor Garry Rumble seconded Councillor Kevin Crameri that the determination of this application be deferred pending a full and detailed submission by a recognised Traffic Consultant based on a similar development setting out the total car parking spaces required by the individual components of the Hotel.  The report shall clearly show possible on street locations to meet parking demands required by this development.

 

On being PUT to the meeting the AMENDMENT was LOST.

 

On being PUT to the meeting the MOTION was CARRIED.

 

5        Castlereagh Crematorium and Cemetery Business Plan                  1008/2

535  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Kevin Crameri that:

1.     The information contained in the report on Castlereagh Crematorium and Cemetery Business Plan be received

2.    Council re-affirm its ‘in principle’ support for the development of this land as a Crematoria and Cemetery

3.    A Working Party comprising North Ward and other available Councillors and relevant Council officers be formed

4.    The Terms of Reference of the Working Party be: “To develop and report back to Council on a plan for the development of the Castlereagh Cemetery and Crematorium, and to oversee implementation of the plan, as adopted by Council”.

 

7        Joan Sutherland Performing Arts Centre (JSPAC) Extensions Project                                                                                                              961/19

536  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Karen McKeown that:

1.     The information contained in the report on Joan Sutherland Performing Arts Centre (JSPAC) Extensions Project be received

2.     Council endorse the budget variations as outlined in this report

3.     The Section 94 Cultural Facilities Plan be amended to reflect the actual Extensions Project costs and re-exhibited

4.     Council approve the amended Constitution of the Penrith Bicentennial Performing Arts Centre Limited

5.     All Council staff involved in the Joan Sutherland Performing Arts Centre Extensions Project be congratulated

6.     The Mayor write to all external members of the Project Definition and Change Management Committees thanking them for their involvement.

 

8        Section 96 Modification to Development Application 03/2954 for a proposed Rumpus Room at Lot 5 DP 235175 (No. 145-175) Fairlight Road, Mulgoa. Applicant: Andrew Soane and Heather Soane;  Owner: Andrew Soane and Heather Soane                                             DA03/2954

537  RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Ross Fowler that:

1.      The information contained in the report on Section 96 Modification to Development Application 03/2954 for a proposed Rumpus Room at Lot 5 DP 235175 (No. 145-175) Fairlight Road, Mulgoa be received

2.      The application for Section 96 Modification to Development Application 03/2954 for a proposed Rumpus Room at Lot 5 DP 235175 (No. 145 – 175) Fairlight Road, Mulgoa be approved subject to the original conditions and the following additional conditions:

2.1         Additional landscaping is to be provided to the northern boundary of the site over the length of the subject building. The landscaping is to be comprised of indigenous species, native to the local area, as specified in the Design and Management Guidelines and capable of reaching a height of at least 5m on maturity. Details of the proposed landscaping are to be submitted to Council for consideration and approval prior to implementation of the plan

2.2         Permanent privacy screening is to be provided to the clear glazed windows on the northern elevation of the building, in accordance with that indicated on the approved plans

 

2.3         The door, doorway and landing in the northern elevations and the highlight window in the northern and western elevations be removed from the plans prior to the issue of the Construction Certificate for this modification. Windows and doorways must comply with the modified Construction Certificate prior to the issue of Occupation Certificate

3.      The adjoining property owners and the Mulgoa Progress Association be advised, in writing of Council’s decision

 

14      Development Application 04/2239 for an Educational Establishment at Part Lot 14 DP 707375 Water Street, Werrington. Applicant: Ingham Planning Pty Limited;  Owner: The Pared Foundation              DA04/2239

538  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Jim Aitken that:

1.      The information contained in the report on Development Application 04/2239 for an Educational Establishment at Part Lot 14 DP 707375 Water Street, Werrington be received

2.      The Development Application be approved by granting a Deferred Commencement consent, subject to the conditions in Schedule 1 below:

Schedule 1

2.1     The consent shall not operate until the following additional information is submitted to and approved by the Building Approvals & Environment Protection Manager within three months of the date of the determination of this consent:

2.1.1  A Preliminary Investigation as described in the Penrith City Council Contaminated Land Development Control Plan 1999 is to be prepared for the site.

          If the Preliminary Investigation indicates that contamination of the site has occurred or has potentially occurred then a Detailed Investigation is to be prepared to determine the nature and extent of the contamination.

          If these investigations reveal that the site requires remediation, then separate approval must be obtained for remediation works and the remediation works must be completed.

          The investigations referred to in this condition must be prepared in accordance with the Penrith City Council Contaminated Land Development Control Plan 1999 by an appropriately qualified person and to the satisfaction of Council. All investigation reports are to be submitted to Council for consideration. The Preliminary Investigation report is to be submitted within 90 days from the date of this deferred consent notice.

          {Note: Penrith City Council Contaminated Land Development Control Plan defines an appropriately qualified person as “a person who, in the opinion of Council, has a demonstrated experience, or access to experience in hydrology, environmental chemistry, soil science, eco-toxicology, sampling and analytical procedures, risk evaluation and remediation technologies. In addition, the person will be required to have appropriate professional indemnity and public risk insurance

 

Schedule 2

Standard Conditions

2.2     A001, A011, A19F, A026, A038, A039, B001 (outbuildings), B002, B003, B004, B005, B006, B007, D001, D002, D009, D010, E001, E006, E008, G002, G004, H003, H01F, H041, H011, H022, H024, H030, I003, I004 (Roads Act engineering provision of kerb and gutter, drainage and full width road pavement construction in Gipps Street.  From Werrington Road to the entrance of the school.  Provision of an Austroads Type C intersection at the intersection of Gipps Street and Werrington Road), P002, K001, K002, K003, K004, K011 (Flooding RL 26.4m AHD), K013 (Flooding survey RL 26.4m AHD), K016, K025 (Access concrete/bitumen), L001, L002, L003, Q001, Q006 (Class 9 (b))

 

Special Conditions

2.3     Entrances/exits to all buildings, walkways, car park and the main entry/exit to the school complex shall be well lit during the night time

2.4     Vegetation that hinders sightlines to car parks, walkways, playgrounds and playing fields shall not be planted

2.5     Vegetation that provides scope for places of concealment shall not be planted

2.6     The school complex shall be so designed that teaching staff have clear vision to the entry of all classrooms and the office staff has clear vision to the school entrance and car park areas

2.7     Administration office of the school shall be clearly signposted for easy identification of visitors

2.8     Entrances to all students/adults toilet blocks shall be clear of all screening to allow surveillance by students and staff

2.9     All property fencing shall be of a material that is easy to see through (eg.  Dark coloured metal fencing) to promote surveillance and secure the school after hours.  Details to be provided prior to release of a Construction Certificate

2.10   After hours random security patrols shall be conducted on a regular basis.  Additional patrols shall be provided during school holiday periods

 

2.11   All waste shall be secured within the property boundaries.  Bins shall be stored in a secure position to avoid vandalism

2.12   An Austroads Type C or RTA Type CHR intersection shall be constructed at the intersection of Gipps Street with Werrington Road engineering plans shall be submitted and approved by Council prior to the issue of a Construction Certificate

2.13   A master plan shall be submitted within 12 months of the date of consent outlining the following:

a)       Position of approved buildings and conceptual location of future buildings and works

b)      Sporting fields and other recreation areas

2.14   Detailed plans indicating space and aisle dimensions of the proposed car park complying with AS 2890.1.2004 shall be submitted to and approved by Council prior to the issue of a Construction Certificate.  The plans should also include turning paths of buses within the car park area

2.15   A scheduled of external finishes, materials and colour scheme shall be submitted to and approved by Council prior to the issue of a Construction Certificate

2.16   An emergency response plan shall be implemented prior to the occupation of the buildings in accordance with the recommendations set out in the Patterson Britton & Partners Pty Ltd letter to Ingham Planning Pty Ltd lodged with Council and dated 26th August 2005

2.17   An emergency flood evacuation route shall be provided to the intersection of Rance Street and Werrington Road through Pared Limited owned land.  The route is to be generally 3.0 m wide and be constructed of crushed sandstone or gravel surface for all weather conditions.  At Werrington Road the gate is to be a minimum of 2.5 metres in width.

 

The City In Its Environment

 

15      Grant funding for the use of recycled organics on sporting fields. 3000/39

539  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Jim Aitken that:

1.     The information contained in the report on Grant funding for the use of recycled organics on sporting fields be received

2.     Council accept the grant funding of $33,000 for the recycled organic material to be used at the 3 locations noted in the report

3.     A letter be forwarded to the Department of Environment and Conservation conveying Council’s appreciation for the grant funding.

 

 

 

The City Supported by Infrastructure

 

10      Coreen Avenue, Penrith - Proposed Provision of Load Limit Restriction                                                                                                        CO/02 Pt4

540  A MOTION was MOVED by Councillor Pat Sheehy seconded Councillor Karen McKeown  that:

1.     The information contained in the report on Coreen Avenue, Penrith - Proposed Provision of Load Limit Restriction be received

2.     A 5-tonne load limit be imposed under Rule 104 of the Australian Road Rules on Coreen Avenue, Penrith from Parker Street to 20m west of the Bel-Air Road roundabout

3.     Appropriate regulatory and advance warning signposting be erected advising heavy vehicle operators of the restrictions.

 

An AMENDMENT was moved by Councillor Jim Aitken seconded Councillor Jackie Greenow that:

1.     The matter be deferred and a further report be brought back to Council with information on the traffic report and the police report to be provided

2.     Truck drivers attend a meeting to discuss the issues.

 

Councillor Ross Fowler FORESHADOWED a further AMENDMENT that:

1.     The information contained in the report on Coreen Avenue, Penrith - Proposed Provision of Load Limit Restriction be received

2.     A 5-tonne load limit be imposed under Rule 104 of the Australian Road Rules on Coreen Avenue, Penrith from Parker Street to 20m west of the Bel-Air Road roundabout between the hours of 6pm to 6am for a trial period period of 6 months

3.     A further report be brought back to Council on the results of the trial

4.     A policing regime be carried out to ensure compliance

 

The AMENDMENT was WITHDRAWN by Councillor Jim Aitken in favour of the FORESHADOWED AMENDMENT.

The further AMENDMENT, as foreshadowed, was MOVED by Councillor Ross Fowler seconded Councillor Jim Aitken

On being PUT to the meeting the AMENDMENT was LOST.

On being PUT to the meeting the MOTION was CARRIED.

 


 

Leadership and Organisation

 

11      Summary of Investments & Banking for the period 31 August 2005 to 27 September 2005                                                                                                                                   6031/4

541  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Jim Aitken that:

1.  The information contained in the report on Summary of Investments & Banking for the period 31 August 2005 to 27 September 2005 be received

2.  The Certificate of the Responsible Accounting Officer, Statement of General Fund Bank Balances as at 27 September 2005 and the Summary of Investments for the period 31 August 2005 to 27 September 2005 be noted and accepted

3.  The graphical investment analysis as at 27 September 2005 be noted

4.  The Agency Collection Fees information be noted.

 

12      2004-2005 Corporate Annual Report                                                                        10/46

542  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Jim Aitken that:

1.  The information contained in the report on 2004-2005 Corporate Annual Report be received

2.  The draft Corporate Annual Report be endorsed and forwarded to the Minister for Local Government via the Department of Local Government.

 

Councillor Jim Aitken left the meeting the time being 9.26pm.

 

Councillor Jim Aitken returned to the meeting the time being 9.29pm

 

13      City Operations Directorate Report to end of September 2005                              153/2

543  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Greg Davies that:

1.     The information contained in the report on City Operations Directorate Report to end of September 2005 be received

2.     A report be brought back to Council on innovations to encourage the community of Penrith to use compost bins and worm farms.

 


 

QUESTIONS WITHOUT NOTICE

 

QWN 1      Pavement at Ninth Avenue and Northern Road, Llandilo.                     N1/01 Pt2

Councillor Kevin Crameri requested that the pavement at Ninth Avenue and Northern Road, Llandilo be fixed.

 

QWN 2      Jane St Drainage                                                                                    5005/15 Pt8

Councillor Kevin Crameri requested a memo reply on why the left turn from Jane St into the Plaza was under water on Sunday afternoon when the drainage has just been upgraded.

 

QWN 3      Myna Bird Traps                                                                                            7028/4

Councillor Kevin Crameri requested that Myna bird traps be purchased for the Penrith community in light of the motion passed at the recent LGA Conference.

 

QWN 4      Council Officers representation on Committees of Council                             3/15

Councillor Kevin Crameri requested a list of Committees that Council Officers represent Council on.

 

QWN 5      ADI Industrial Development Application                                              4130/2 Pt66

Councillor Kevin Crameri requested, via  memo, an update on the ADI Industrial Development Application.  Councillor Crameri requested a memo reply to all Councillors.

 

QWN 6      Water Testing for South Creek                                                             5012/10 Pt7

Councillor Kevin Crameri requested a report on the water tests for South Creek that Sydney Water were going to provide.

 

QWN 7      ADI email                                                                                                4130/2 Pt66

Councillor Kevin Crameri requested a response to the ADI email that the Mayor and all North Ward Councillors received, especially the issue raised on the drainage basin on Pasturegate Rd, Werrington Downs – is it necessary?  Councillor Crameri also enquired if the Penrith Local Environment Plan flora and fauna apply to ADI?

 

QWN 8      Weed in Nepean River                                                                             5013/6 Pt4

Councillor Garry Rumble requested a report to Council on the weed in the Nepean River affecting the rowing course.

 

 

 

QWN 9      Extension of Daylight Saving                                                                         752/35

Councillor Garry Rumble requested a report to Council on Penrith lobbying the State Government to introduce daylight savings times in 2006 on the first weekend in October and that a motion be formulated to the Local Government Association Conference.

 

QWN 10    Lewers Gallery Garden Sub-committee                                                  1043/1 Pt5

Councillor Garry Rumble requested that a letter be sent to the Lewers Gallery garden sub-committee apologising for the condemnation in the press of the work carried out over the last 20 years by the volunteers.

 

QWN 11    Road signage - Glenmore Parkway and St Andrews Drive                    GL/14 Pt3

Councillor Mark Davies requested that Council investigate confusing road signage at the roundabout at the corner of Glenmore Parkway and St Andrews Drive.

 

QWN 12    Property matter - Mulgoa Rd, Mulgoa                                    433757

Councillor Mark Davies requested a memo reply in regards to Council instructing tenants of a property on Mulgoa Rd, Mulgoa to vacate the premises within 21 days because it contravenes the zoning requirements.

 

QWN 13    Parking on Aspen St, Penrith                                                     AS/06

Councillor Mark Davies requested a memo reply to semi trailers being parked on Aspen St for storage.  This is causing problems for drivers exiting the petrol station and pub.

 

QWN 14    Lighting at Welsh Place carpark                                               9211/4

Councillor Mark Davies requested a memo reply to problems with lack of operative car parking lighting at the Welsh Place car park off Henry St, Penrith which causes safely concerns at night.

 

QWN 15    Plan of action for Glenmore Park                                       7025/4 Pt7

Councillor Jim Aitken requested a report to Council on a plan of action to reduce traffic offences and perceived lack of police presence and interest in Glenmore Park and that Council seek comment from the Area Commander, St Marys Local Area Police.  Councillor Aitken also requested that the report outline how Council can address the issues of malicious damage to ratepayers signs and play equipment.

 

Councillor Kevin Crameri left the meeting the time being 9.48pm.

 

Councillor Garry Rumble left the meeting the time being 9.48pm.

 

Councillor Kevin Crameri returned to the meeting the time being 9.50pm.

 

Councillor Garry Rumble returned to the meeting the time being 9.50pm.

 

QWN 16    Bus stop - Farmview Drive, Mt Pleasant                         9001/8 Pt19

Councillor Ross Fowler requested a memo reply to the review of the location of the bus stop at Farmview Drive, Mt Pleasant.  Councillor Fowler has received complaints regarding anti-social behaviour and damage to premises.

 

QWN 17    DA 05/1371                                                                         DA05/1371

Councillor Ross Fowler requested a report to Council regarding DA 05/1371 and questioned if the development is applicable given usage and closeness to residential (established) development.

 

QWN 18    Planning for Penrith Lakes                                               4116/29 Pt3

Councillor Ross Fowler requested a report to Council on the planning for Penrith Lakes in regards to flood free access, urban design and future management of park/recreation/lakes area.

 

QWN 19    Development Committees – Twin Creeks                  DA03/1795 Pt4

Councillor Greg Davies requested a report to Council regarding the effect that “Development Committees” will have on Council.

 

 

Committee of the Whole

 

544  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler that the meeting adjorn to the Committee of the Whole to deal with the following matters, the time being 9.57pm.

 

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Greg Davies seconded Councillor Ross Fowler that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

Leadership and Organisation

 

2        Property Matter - Council Property - Lease of Shop 2, Gaymark Lane, 134-138 Henry Street, Penrith                                                                                                              319961 LE2

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest. 

 

 

The meeting resumed at 10.03pm and the General Manager reported that the Committee of the Whole met at 9.57pm on Monday 31 October 2005, the following being present

 

His Worship the Mayor Councillor John Thain, Councillors Jim Aitken OAM, Kaylene Allison, Kevin Crameri OAM, Greg Davies, Mark Davies, Ross Fowler, Jackie Greenow, Karen McKeown, Susan Page, Garry Rumble, Pat Sheehy AM, and Steve Simat.

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

 

CONFIDENTIAL BUSINESS

 

2        Property Matter - Council Property - Lease of Shop 2, Gaymark Lane, 134-138 Henry Street, Penrith                                                   319961 LE2

CW2 That:

1.     The information contained in the report on Property Matter - Council Property - Lease of Shop 2, Gaymark Lane, 134-138 Henry Street, Penrith be received

2.     Council grant a three (3) year Lease with a three (3) year option to the new tenant CND Australia Pty Ltd in accordance with the terms and conditions as outlined in the report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

ADOPTION OF Committee of the Whole

 

545  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler that the recommendation contained in the Committee of the Whole and shown as CW1 to CW2 be adopted.

 

There being no further business the Chairperson declared the meeting closed the time being 10.04pm.

 

 

I certify that these 19 pages are the Confirmed Minutes of the Ordinary Meeting of Penrith City Council held on 31 October 2005.

 

 

 

                                       ____________________                ______________

                                       Chairperson                                     Date

 

 

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 6.45pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

· Their name;

 

· Organisation or group they are representing (if applicable);

 

· Details of the issue to be addressed and the item number of the report in the       Business Paper;

 

· Whether they are opposing or supporting the issue or matter (if applicable)        and the action they would like the meeting to take;

 

·           The interest of the speaker (e.g. affected person, neighbour, applicant,           applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

 

Steve Hackett

Public Officer

02 4732 7637                                                                            August 2003

   



Mayoral Minutes

 

Item                                                                                                                                       Page

 

1        Council Achieves National Recognition Award for Sustainability  4109/38                             1

 

2        Planning Institute of Australia Commends Council's Sustainability Blueprint for Urban Release Areas 4105/3                                                                                                                                 2

 

 



Ordinary Meeting

21 November 2005

Leadership and Organisation

 

Mayoral Minute

Council Achieves National Recognition Award for Sustainability 

 

At the ALGA National General Assembly of Local Government, on Tuesday 8th November in Canberra, Senator the Hon Ian Campbell, Minister for the Environment and Heritage presented an award to Penrith City Council for its ongoing commitment as a member of the International Council for Local Environmental Initiatives (ICLEI), participating in the Sustainability Reporting Alliance, and piloting the Cities for Climate Protection Program (CCP) Plus Operational Review.

 

The Sustainability Reporting Alliance was a collaborative learning group of local, state and federal government agencies from Australia and New Zealand.  Participation in the Alliance provided an opportunity to explore a range of issues around sustainability reporting, and supported Council’s current efforts in the development of sustainability indicators for the City.

 

The CCP Plus Operational Review identified how Council was able to progress beyond current ‘good’ or ‘best’ practice, and take a leadership role in the development and implementation of more innovative approaches.

 

I would like to congratulate staff who have participated in these programs, and encourage their continued support in working towards a sustainable future.

 

 

 

John Thain

Mayor

 

 


Ordinary Meeting

21 November 2005

The City as a Social Place

 

Mayoral Minute

Planning Institute of Australia Commends Council's Sustainability Blueprint for Urban Release Areas 

 

It is with pleasure I announce that at the Planning Institute of Australia (NSW Division) Awards for Excellence in Planning, held on 10 November 2005, Council’s recently adopted ‘Sustainability Blueprint for Urban Release Areas’ received a Commendation in the category of Urban Planning Achievement.

 

The Sustainability Blueprint responds to Council’s strategic direction in planning. We need to ensure that new release areas engender cohesive communities based on sustainable, safe, and satisfying living and working environments.  The Sustainability Blueprint outlines the key principles and strategies required for quality urban environments, and provides a guide for Council, developers and other stakeholders involved in the planning and future development of new release areas.  It reflects the ‘triple bottom line’ approach, demonstrating best practice in economic, social and environmental sustainability, not only for current communities, but also for future generations.

 

The Awards panel acknowledged that the management and future planning of new urban release areas provides an interesting challenge to all tiers of government, and they noted that the Sustainability Blueprint is a policy document that contributes to current urban planning practice, particularly in its consideration of sustainability for new communities.

 

The Council’s team who prepared the Sustainability Blueprint for Urban Release Areas is to be congratulated on its efforts and I encourage their continued support in developing leading practice in the planning and delivery of the City’s new communities.

                

 

John Thain

Mayor

 

 

 


Reports of Committees

 

Item                                                                                                                                       Page

 

1        Report and Recommendations of the Disability Access Committee Meeting                           1

 

2        Report and Recommendations of the Policy Review Committee Meeting                               9

 

 



Ordinary Meeting

21 November 2005

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Disability Access Committee MEETING

HELD ON 5 October, 2005

 

 

Chairperson:               His Worship the Mayor, Councillor John Thain

Declaration of Interest:          No declarations received

The Disability Access Committee met at 5.30pm and concluded at 7.00pm and made the following recommendations:

 

 

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

1        International Day of People with a Disability                                                       1113/34

Jane Skelton advised that the Disability Access Committee would be joining with Penrith Library on 3rd December 2005 to celebrate the International Day of People with a Disability.  Jane Skelton invited Committee members who are available on the day to assist with the displays.  Allison Herbert, Jill Huber and Ben Felten advised they would attend.  Others who are interested please contact Jane.

Events and activities are also being held by other organisations to celebrate the International Day of People with a Disability.  Penrith Disability Resource Centre, with support from Penrith Council and Nepean Food Services, is organising an event to be held on 30th November.  Committee members informed the meeting of other events being organised for International Day of People with a Disability including a theatre performance in the Blue Mountains. 

Erich Weller asked if people could send through notification of events to Jane Skelton who will pass on this information by email to the committee.

DAC20  RESOLVED on the MOTION of Jill Huber seconded Tricia Hitchen that the information contained in the report on International Day of People with a Disability be received.

 

2        Council Open Day Community Development Display                                             31/53

Members of the Disability Access Committee were in attendance at the Community Development Department display on Council Open Day.  The theme of “access and sustainable communities” was incorporated into the stall.  David Currie provided feedback concerning the Community Development display. 

DAC21  RESOLVED on the MOTION of Allison Herbert seconded Maeve Dunnett that:

 

1.       The information contained in the report on Council Open Day Community Development Display be received

 

2.       An investigation be carried out to the feasibility of locating the Community Development stall on the ground floor of the Civic Centre for the 2006 Council Open Day, due to issues of accessibility

3.       A further report be prepared for the Disability Access Committee on planning for Council Open Day 2006.

 

3        Disability Awareness Training                                                                               1700/11

The Disability Access Awareness Training workshop was held on 8th August 2005.  Fourteen councillors took part in the workshop, which included the practical experience of being in a wheelchair, being blindfolded and guiding a blindfolded person.  The Disability Awareness Training was identified as an important element in the Disability Action Plan.  The training program is still being finalised and options include:

·    training to be incorporated into the Council induction program for all new staff

·    “Stand Alone” Disability Awareness Training

·    technical training for specialised functions, for example in the use and application of Tactile Ground Surface Indicators

Training for staff is currently being discussed with the Workforce Development Department and it is proposed to include Disability Awareness Training in the 2005/06 staff training schedule.

 

Councillor Thain reported that the Disability Awareness Training workshop for Councillors was a worthwhile evening.

 

DAC22  RESOLVED on the MOTION of Jill Huber seconded Councillor Maeve Dunnett that the information contained in the report on Disability Awareness Training be received.

 

4        Disability Access Committee Web Page                                           1700/1

Ben Felten advised that the Disability Access Committee Web Page is one of the tasks identified in the Disability Action Plan.  Council is currently making its website more accessible.  One idea is to have an Access page with “access information”, e.g. St Marys Town Centre Access map.  The page would also provide information on the Disability Access Committee including the aims and objectives of the Committee.

The committee member’s views were sought on whether they would like to put individuals names and photographs on the webpage.  It is envisaged that a system could be put in place so that members of the public could make contact with committee members through the webpage.  Individuals could send a message via email to a Penrith Council email address.  An internal system would then forward the message to selected people.  Committee member’s contact details would not be available to the general public.

After discussion all committee members agreed to their photographs being on the website.  Information on each member could be provided with the photo.  The permission of those members not at tonight’s meeting will also be sought.

DAC23  RESOLVED on the MOTION of Tricia Hitchen seconded Jill Huber that:

1.  The information contained in the report on Disability Access Committee Web Page be received

2.  The names and photographs of the members of Council’s Disability Access Committee be included on the webpage about the committee.

 

5        Disability Access Improvement Program                                        1113/36

Ben Felten introduced his report and advised that the Disability Access Improvement Program is an annual program, which Council funds for $25,000 each year.  Most of the 2005/06 projects listed in the program are identified in the Disability Action Plan.

DAC24  RESOLVED on the MOTION of Allison Herbert seconded Jill Huber that the information contained in the report on Disability Access Improvement Program be received.

 

6        Disability Action Plan Progress Report 2005                                    1700/1

Ben Felten explained that this report outlines the progress of the second year of Council’s Disability Action Plan.  The Disability Action Plan is intended to be implemented over a three year period and it is approximately halfway through.  The report attachment provides the status of each individual task in the Action Plan.

Tricia Hitchen enquired about the employment of people with a disability and referred to the Workforce Development survey undertaken to identify the numbers of Council staff who have a disability.  Tricia requested clarification of the status of “Substantially complete” and what strategies had been taken to employ people with a disability.

An update on this survey will be reported to the Disability Access Committee at its next meeting.

DAC25  RESOLVED on the MOTION of Allison Herbert seconded Maeve Dunnett that:

1.  The information contained in the report on Disability Action Plan Progress Report 2005 be received

2.  A copy of the progress report be forwarded to the State Government Department of Ageing, Disability and Home Care and the Commonwealth Human Rights and Equal Opportunity Commission.

 

GENERAL BUSINESS

 

1                 Development Applications                                                                  

Steve Barratt said it had been agreed to circulate weekly to the Disability Access Committee a list of major public access DAs that were received by Council.  Committee members may identify any DAs on this list they have an interest in.  If necessary these can be called up to the Disability Access Committee and any comments made taken into account.  Alternatively a committee member can make an arrangement to view the DA plans.

 

There were a number of DAs that are currently being assessed which the committee did not have a chance to look at.  They had not been included in the lists because they were already in progress before the system came into effect.

 

Some of these applications have been brought for the committee to look at and give feedback.

 

2                 Penrith Stadium                                                                                   

Vanessa Muscat advised that the applicants have come back to Council with a design.  The following issues were discussed in relation to the proposal:

 

·    configuration of seating to allow for more family members to sit together

·    access to corporate boxes

·    accessibility to toilets with a scooter

·    access from the food distribution area to the access lift

·    procedure for the evacuation of the top grandstand seating

·    carparking in street areas

 

Vanessa advised that when the amended plans come in she will make comments and also ensure items raised by the committee are addressed and what alternatives they have been offered.

 

Tricia Hitchen expressed disappointment that none of the disabled seating is under cover and that the only disabled toilet is in the eastern grandstand.

 

Vanessa Muscat replied that there is some under cover seating right at the top and that was why the evacuation procedure was required.  She said they would certainly look at the disabled seating and it would be taken on board for Stage 2 and 3 as well.

 

Steve Barratt stated that the plans would not be going to a private certifier so Council would have a greater input into what is proposed and constructed.  Steve Barratt said that the club had been very accommodating and have been working very hard to bring it all together.

 

3                 Block Nightclub                                                                                   

The club is on the first floor of the existing building.  It is now intended to open the wall between two sections.  There will be one operator.  Downstairs there is a hotel with a different operator.  It is intended that the building will be refurbished and the number of patrons will increase.  Access to upstairs at present is from High Street – this will now be the secondary access for upstairs.  The other access is off the open carpark adjacent to the building – this is intended to be the main entry into the venue.  There will be security and lighting from the carpark.  There are two ramps, which don’t comply with Australian Standards – the other ramp comes from Union Street where you can drive up into the carpark.  There are approximately 20 steps to the first floor.  During the times when the applicant will be operating the building will be used primarily by nightclub patrons.  The building does not have a lift.  Issues raised and matters discussed included:

 

·    concern about wheelchairs and scooters being able to access the ramp

·    difficulties in providing a lift – the consultant has looked where a lift could be located near the stairs but there is nowhere to put one

·    the cost of a lift would be unreasonable hardship, it is an existing venue with an existing way in and there is an existing ramp

·    the operator is proposing to have a lifting system - a chair lifter – at the main entry from the carpark

·    it is suggested that they provide handrails on both sides of the ramp

·    counters of new bars have been made accessible

·    toilets have been looked at and suggestions have been made

·    suggested with the existing ramp to put tactiles, handrails and lighting

·    most motorised wheelchairs and scooters will be able to get up the ramp

·    the nightclub will be operating a shuttle bus in the carpark to take people up to the entry and the bus will be fitted with a hydraulic lifter to take people with a chair

·    Development Consent to be conditioned that the applicant only use the entrance on High Street as an emergency exit

·    one space for people with disabilities for 100 carparking spaces is required – the developer will have two spaces

·    suggestions about extra cameras and extra lighting

·    shuttle bus runs from 8.00pm and all through the night - one bus that operates in the carpark and one that takes people home

·    the shuttle bus will be one of the conditions on the application

·    vehicle access to the carpark from Union Lane

·    contrast colours in toilets - for a standard cubicle type toilet it is not as important - a urinal requires a contrast colour on the back wall

·    there will be signs on the ramp

·    suggestion to advertise the shuttle bus

 

Councillor Thain left the meeting at 6.25pm.  Council’s Community Development Manager chaired the meeting for discussion in relation to the following Development Applications currently before Council.

 

4                 St Marys Police Station                                                                      

Vanessa Muscat reported that there are two DAs, one to rezone and the other to construct the building.  The applicant does not want to proceed with the plans until the rezoning has occurred.

 

The police station is on the Great Western Highway at St Marys.  The access from the public zone into the police station has been looked at.  There are four steps up within their boundary and the applicant has addressed this.  They are aware of the non-compliance and now there will be one big ramp.  Next to the public zone there will be a lift that takes you to all floors.  There is one toilet facility which will be unisex disabled.

 

There is a basement carpark for employees, which has raised the first level from normal ground level so there will be a ramp up into the building.

 

It was agreed that Class 6 and Class 9 buildings would be brought to the committee.  This one had been identified as a community building and the committee had not previously had an opportunity to look at it.  The building is a Class 5 building (office).

 

 

5                 Kingswood Hotel, Corner Great Western Highway and Bringelly Road                                                                                                     

The DA is for a knock down and rebuild.  There will be a basement carpark with two levels.  After raising it with the applicant we have four disabled car spaces, which is well above what is required.  There will also be a lift, which will access all floors.  On the first floor there is a ramp that will give you entry into the hotel.  There are disabled toilet facilities on the ground and first floors.  This application has addressed all the issues raised originally and achieved a really good outcome.  There is a bistro on the ground floor and a lounge area on the first floor.

 

There was discussion regarding the following issues:

 

·    accessible counter height

·    length of the ramp is 7m

·    provision of a landing between ramps

·    provision of a railing on both sides of the ramps

·    contrasting colours in the bathroom

·    ground surface indicators

 

6                 Civic Centre Extensions                                                                     

Vanessa Muscat informed the committee of the alterations which are to be undertaken to the Civic Centre. 

 

Changes to the Library, Library Theatrette  and Civic Centre building include:

 

·    work in the basement carpark, which is staff access only

·    a ramp instead of stairs near the outside masonry brick wall from the library theatrette

·    the little kitchenette will be converted into a disabled toilet

·    theatrette will be smaller with a storeroom and tearoom

·    there will be raised seating platforms

·    there will be an accessible parenting room entry towards the existing toilet facilities that are attached to the library

·    a proposed extension to give more office space on the first floor for Council employees

 

Tricia Hitchen enquired about carpark access for people with disabilities.  The meeting was informed there are four disabled spaces in front of the building and one in the downstairs carpark.

 

Vanessa Muscat explained that there would be an access point from the outside front carpark to the basement carpark.

 

Jill Huber enquired about signage on the toilets.  Ben Felten replied that this is in the Disability Access Improvement Program.

 

 

 

7                 Church in Regentville Road                                                               

Next door to a child care facility in Mulgoa there is a proposal for a church with an attached community hall.  There are 40 parking spaces but they have opted to put in two disabled spaces, which is well above the minimum.  The main church area has offices attached and a function hall, which will be offered for aged support, craft and dancing lessons, etc.  The Building Code of Australia does not require access to be provided to the stage areas.

 

Maeve Dunnett asked if Council could encourage and recommend access to the stage areas, as this is an obvious double standard.  Vanessa Muscat advised that we could ask the applicant to provide access, but it could not be guaranteed as it was above the Building Code of Australia requirement.

 

There will be a toilet for people with disabilities, a separate one for the office rooms and tots room.  The disability facility has a shower plus another toilet, which will be disabled unisex with a shower.

 

There will be breaks in the seating areas where you could put a wheelchair.  The plan does not specify it is fixed seating.  Steve Barratt advised that seating is a matter for the construction certificate.

 

8                 Future Development Applications                                                      

Erich Weller advised that the DAs discussed at this meeting were lodged before the process of sending out the list to committee members.  It is not expected that the number of DAs, which have been considered tonight, will occur on other occasions but there is still a backlog.

 

Vanessa Muscat suggested that a special meeting may need to be convened before the December meeting of the committee, possibly in early November.  If so, Vanessa will liaise with Joe Ibbitson regarding the special meeting. Vanessa gave out business cards so that if anyone had questions they could call her.

 

9                 Outdoor Eating and Trading Areas                                                    

Jill Huber informed the meeting that there are about five premises that plan to have outdoor eating in the Riley Street area.  Some of the tables and chairs will be up against buildings and some against the kerb.  This is a problem for people with prams and people who do shorelining who will get all tangled up as they go along. 

 

Erich Weller agreed to take this matter on notice and provide some comment in relation to this issue for the next meeting.

 

10               Pedestrian Crossing                                                                            

Jill Huber advised that the pedestrian crossing, near the railway station opposite the Red Cow, where the lights are, has no pole and the middle island has a cutaway.

 

Ben Felten advised that this work is not completed and he had been asked to do an audit of that area.  Ben has made a list of recommendations, which includes a push button pole placed near that island.  There will be tactile ground surface indicators on all pram ramps.

 

Jill Huber expressed concern that on the south side of Belmore Street near the railway station there is no down ramp on the southern end.  Jill said that if a person cannot use the traffic crossing near the Red Cow they can reach the pole at the next crossing but there is no down ramp.  This is one of the busiest corners in Penrith.

 

Erich Weller agreed to note this matter and have a look at it.

 

Ben Felten noted during his audit on this intersection that the bollards had been removed from the railway station and the crossing point.  .

 

David Burns has undertaken to find out who is responsible for the piece of land in front of the railway station adjacent to the bus terminal – whether it is the Waterboard, State Rail or the RTA.

 

Ben Felten advised that he is investigating this matter further.

 

 

 


Ordinary Meeting

21 November 2005

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 14 November, 2005

 

 

Chairperson:                             His Worship the Mayor, Councillor John Thain

Declarations of Interest:            No declarations received

 

The Policy Review Committee met at 7.01pm and concluded at 8.07pm and made the following recommendations:

 

  

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

1        City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd - Annual Report and Board of Directors                                                                                                    2986/8

Council’s Facilities Operations Manager, Mr Gary Dean gave apologies from the Manager of Ripples, Mr Geoff Yates, and introduced the Chairman of City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd, Councillor Ross Fowler, who gave a short presentation on the company’s Annual Report.

PRC 1  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Mark Davies that:

1.   The information contained in the report on City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd - Annual Report and Board of Directors be received.

2.   Councillor John Thain be appointed to fill the vacancy that occurred at the Eleventh Annual General Meeting of the City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd.

3.   Council agree to underwrite the operations of the City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd until the presentation to Council of the City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd Annual Report for
2005-06

4.   Council congratulate the Board of the City of Penrith Aquatic and Recreation Centre on their success and achievements over the 12 months to the end of June 2005

5.   Council investigate options for improving facilities at the Hydrotherapy Centre, such as the provision of consulting rooms for health professionals.

 

 

 

2        Penrith Whitewater Stadium Ltd - Annual Report and Board of Directors        2988/15

Council’s Facilities Operations Manager, Mr Gary Dean introduced the Manager of Penrith Whitewater Stadium Ltd, Mr Peter Flowers, who gave a short presentation on the company’s Annual Report.

PRC 2  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Kevin Crameri that:

1.  The information contained in the report on Penrith Whitewater Stadium Ltd - Annual Report and Board of Directors be received

2.  Conrad Ozog and Deborah Waugh be appointed to fill vacancies that occurred at the Seventh Annual General Meeting of the Penrith Whitewater Stadium Ltd.

3.  Council agree to underwrite the operations of the Penrith Whitewater Stadium Ltd until the presentation to Council of the Penrith Whitewater Stadium Ltd Annual Report for 2005-06

4.  Council congratulate the Board of the Penrith Whitewater Stadium Ltd on their success and achievements over the 12 months to the end of June 2005.

 

Councillor Mark Davies left the meeting the time being 7:30PM.

Councillor Jim Aitken left the meeting the time being 7:31PM

Councillor Mark Davies returned to the meeting the time being 7:33PM.

 

The City In Its Environment

 

3        Domestic Waste Strategy                                                                    31/59

Council’s Waste and Community Protection Manager, Mr Barry Ryan, introduced Mr Paul Howlett from Wright Corporate Strategies who gave a short presentation on Council’s waste strategy.

PRC 3   RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Ross Fowler that:

1.     The information contained in the report on Domestic Waste Strategy be received

2.     Council adopts the draft Domestic Waste Management Strategy identified in this report

3.     The Waste and Community Protection Manager be authorised to develop tender documents for the services and processes as outlined in this report

4.     A further report be presented to Council on the development of tender documents for new waste collection, disposal and treatment services.

Councillor Jim Aitken returned to the meeting the time being 7:56PM.

 

Leadership and Organisation

 

4        Service Specification Program                                                             36/35

PRC 4  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Mark Davies

That:

1.     The information contained in the report on Service Specification Program be received

2.     The specification for the City Partnerships service be adopted

3.     The specification for the City Marketing service be adopted

4.     The specification for the Neighbourhood Facilities Management service be adopted

5.     The specification for the Community Safety service be adopted.

 



5        Westpool Activities                                                                         6011/38

His Worship the Mayor, Councillor John Thain, informed the meeting that Councillor Ross Fowler had been elected as Chairman of Westpool for the twelfth consecutive year.

PRC 5  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jackie Greenow that the information contained in the report on Westpool Activities be received.

 

 

QUESTIONS WITHOUT NOTICE

 

QWN 1      Effects of the Federal Government's Industrial Relations Legislation               

Councillor Greg Davies requested an urgent report be prepared for Council on the implications that the Federal Government’s Industrial Relations legislation has for Council and its various incorporated entities.

 

QWN 2      Leave of Absence                                                                                

Councillor Ross Fowler requested Leave of Absence for the period 19 November to 24th November 2005 inclusive.

His Worship the Mayor, Councillor John Thain ruled that the matter was urgent and should be dealt with at the meeting.

PRC 6  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Jim Aitken that Leave of Absence be granted to Councillor Fowler for the period 19 November to 24th November inclusive.

 

There being no further business the Chairperson declared the meeting closed the time being 8:07pm.

 

 

 



MASTER PROGRAM REPORTS

 

Item                                                                                                                                       Page

 

The City in its Broader Context

 

1        Update on the Establishment of Farmers Market in Penrith 7030/12                                      1

 

The City as a Social Place

 

2        Turf Wicket Maintenance subsidy to Penrith District Cricket Club 3018/1 Pt2                     11

 

3        Rezoning application RZ05/0048 St Marys Police Station Lot 103 DP 1083538 (No. 323-327) Great Western Highway, St Marys. Applicant: NSW Department of Commerce;  Owner: The Crown RZ05/0048                                                                                                                        13

 

URGENT

 

20      Development Application 05/0229 proposal for a detached dual occupancy at Lot 268 DP 204977 (No. 51) Westbank Avenue, Emu Plains. Applicant: Mr S & Mrs K Harris;  Owner: Mr S & Mrs K Harris DA05/0229                                                                                                                       92

 

The City In Its Environment

 

4        Apex 2006 Annual General Meeting - Request for Donation of Reusable Shopping Bags and Eco Pens 6016/44                                                                                                                             25

 

5        Implementation of the Mulgoa/Wallacia Sewerage Scheme 5280/17 Pt10                            26

 

6        Waste Collection Contracts 7015/1 & 31/59                                                                      29

 

7        Recycling Service 31/59 & 7004/27                                                                                   31

 

URGENT

 

19      State of the Environment Report 2005 4109/16 Pt10                                                          85

 

The City as an Economy

 

8        International Links Program - Update Report 1131/1                                                          37

 

The City Supported by Infrastructure

 

9        Tender 04-05/06  - Construction of Concrete Path Paving 2005/2006 in Three Separate Wards 38/144                                                                                                                                          45

 

Leadership and Organisation

 

10      2005 Local Government Association Conference 752/35                                                    53

 

11      Council's Meeting Calendar for 2006 21/15, 31/14                                                             56

 

12      Extension of Daylight Saving Time 752/35                                                                           59

 

13      Financial Assistance Grant                                                                                                  61

 

14      Summary of Investments & Banking for the period 28 September 2005 to 25 October 2005 6031/4                                                                                                                                          63

 

15      Salary Administration System 909/75 P521                                                                        68

 

16      Provision of Investment Advisory Services                                                                          72

 

17      Commercial Matter - Proposal to Allow Outdoor Eating Facilities on Part of the Public Footpath Area Located on the Eastern Side of Riley Street, Penrith within the New Extensions of Penrith Plaza. 686582 LE1                                                                                                                                   75

 

18      2005-2006 Management Plan - September Quarter Review 36/53                                     78

 

 


The City in its Broader Context

 

Item                                                                                                                                       Page

 

1        Update on the Establishment of Farmers Market in Penrith 7030/12                                      1

 

 



Ordinary Meeting

21 November 2005

The City in its Broader Context

 

 

The City in its Broader Context

 

 

1

Update on the Establishment of Farmers Market in Penrith     

7030/12

Compiled by:                Monique Desmarchelier - Healthy People Partnership Officer

Authorised by:             Wayne Mitchell - Acting Environmental Health Manager  

Strategic Program Term Achievement: A network is advancing best practice commercial rural land use.

Critical Action: Promote leading practice rural land use and sustainable, commercially viable agriculture activities that are consistent with the Rural Lands Strategy through partnerships and networks.

Purpose:

To provide Council with an update of progress to establish a Farmers Market in the city.  The report recommends that the information be received.

 

Background

Why a Farmers Market?

The Hawkesbury Nepean catchment is one of the most productive agricultural areas in Australia containing some of the most fertile and productive land. An increasing demand on this land for urban development threatens the sustainability of agriculture in the Sydney basin. The conservation of peri urban agricultural land (rural land which is on the edge of urban land) is required to ensure a source of local affordable food supply. The retention of agricultural land is important in terms of supplying fresh perishable food but also has social and cultural value. A Farmers Market encourages relationships between consumers and farmers, raises awareness on the way food is grown and reconnects people to their food supply.

 

Over 12,000 people are employed in agriculture in the Sydney basin, and while a proportion are directly employed a far more significant number are employed in related industries such as transport and food production. Retaining land for agriculture it will ensure the livelihood of the farmers as well as the jobs of those related industries.

 

A Farmers Market encourages relationships between consumers and farmers, raised awareness of the way food is grown and reconnects people to their food supply. Council has had a long term goal to facilitate the establishment of such a market in Penrith.

 

The objectives of the Farmers Market are to:

 

·     Provide opportunities for farmers in the local area and from surrounding communities to sell their produce directly to consumers and therefore increase the viability of their farming operations

·     Provide opportunities for residents from Penrith and surrounding areas to buy farm fresh produce directly from the farmer or value added products directly from the producer

·    Improve community health through consumption of a greater number and variety of fresh foods

·    Enhance community awareness on the broad range of fresh food available locally

·    Provide a place where people can meet and where a sense of community connectedness can be generated.

Report

In 2002 Council officers attended a Farmers Market conference in Bathurst where discussions were held with the NSW Farmers Association on establishing a Farmers Market in Penrith.

 

From this initial meeting, Council officers have been investigating the potential sites that are capable of hosting a Farmers Market. Those investigations resulted in the confirmation of two sites: Penrith Paceway and the Museum of Fire. At this time discussion with NSW Farmers ceased and Council officer had to seek new partners to move the project forward.

 

In 2004 contact was made with GEMS Pty Limited, an events management company, who were running two markets with NSW Farmers, one at Warwick Farms and the other at Bondi Junction. GEMS Pty Limited is an events management company and will be responsible for the day-to-day management of the markets. They have been in operation for 12 years and have three operating divisions:

 

·    Event management including conferences, trade shows, community and special events

·    Public Relations and Marketing

·    Environmental Management and Training

 

The event management arm of the organisation has organised special events from gala dinners to award ceremonies, product launches to Farmers Markets.

Stallholders

It is anticipated that 25-40 stallholders will sell their products at the Original Farmers Market at Penrith depending on the season and therefore the availability of fresh foods. The markets will sell fresh food or value added produce with preference for growers and producers in and around Penrith Valley and surrounding districts.

 

The food and products sold at the Original Farmers Market must be grown or caught by the stallholder or they must have made a significant contribution to its production. Food that has been purchased through other wholesale markets such as Flemington will not be sold through the Penrith Farmers Market. One of the benefits of this is that stall holders can then provide advise on the best way to store and prepare their food.

 

Another benefit lies in the fact that as the produce is picked usually only hours before the market the quality and freshness is far superior than a product, which has been stored and transported to retail outlets.

 

With regard to health and environmental standards, GEMS Pty Ltd and Council require each of the stallholders to meet certain guidelines in relation to waste, food safety and hygiene.

 

As with other markets GEMS Pty Ltd have been involved in a schedule which will be prepared prior to the Market in order to minimise noise and traffic congestion around the site from truck sand trailers. They would begin to unload from 8am and the site will be vacated by no later than 3pm.

 

Waste will be minimised, as stallholders are required to take their waste with them. Other markets have shown they usually recycle packaging and encourage the use of reusable bags.

Operational Issues

A Farmers Market is consistent in with the current consent for the Paceway site. However, it is an old consent and does not have contemporary controls. Therefore, the organiser has agreed to a six-month trial.  Prior to the trial period expiring Council will determine the need for a separate development application to secure the site for its long-term use. During the trial period Council officers will be regularly inspecting and monitoring the operation of the market to determine if there are any negative impacts in relation to adjoining businesses from matters such as parking. Adjoining business have been advised of the commencement of the markets and invited to provide comment should they experience any impact.

 

At present, GEMS Pty Ltd are aware of the potential issues from other markets they have been involved with, namely Warwick Farm and Bondi Junction and have been able to address these accordingly or offer supportive evidence to indicate that impacts would be minimal. Firstly the markets will operate once a fortnight rather than once a week so as to lessen the impact on fruit and vegetable retailers in the vicinity of the markets. The markets will operate on the first and third Friday of the month commencing on 18 November 2005. The hours of operation are 9.30am to 2.00pm.

 

As the markets are close to an existing shopping centre there may be some concerns regarding possible impacts on parking in the area. To address this concern promotional material will instruct people to park on the paceway site, as there is sufficient parking for up to 2000 shoppers that the market could potentially attract.

 

Concerns regarding the impact on local businesses have been addressed through the experiences and research from other markets. Retailers near other markets have benefited by sourcing products at wholesale prices rather than from wholesale suppliers. The Penrith Markets would have similar benefits for the restaurants and other retail outlets.

 

The Farmers Market will not provide people with the full range of food for a weekly shop so items will need to be purchased from other shops close by. Furthermore the cost of produce at the Farmers Market is generally not cheaper than retail outlets. Research has shown that it is quality rather than cost that people are wanting from markets such as these.

Promotion

In order to attract stall holders advertisements have been placed in the local papers and contact has been made with people who have worked on other markets. There has been direct mail outs to members of the Hawkesbury Harvest and farmers in Llandilo. There are currently three stallholders who have signed from Penrith Valley but with increased exposure in the coming months this should increase.

 

To attract customers to the markets a letterbox delivery has taken place and articles have appeared in the local papers. The Farmers Market has been featured in the “What’s on” guide and “market” guide as well as “Homes and Properties”. Distribution of promotional postcards will take place to childcare centres, libraries, tourism operators, neighbourhood centres and surrounding suburbs. Copies of some of the promotional material for the Markets are included in Appendix 1.

 

Research by GEMS Pty Ltd indicates that over half the customers from previous markets were from outside the area and promotional activities in the Blue Mountains and Hawkesbury area in particular will encourage residents of these areas to visit Penrith Farmers Market.

Consultation

The City Centre Association and the Chamber of Commerce were consulted about a possible Farmers Market in the City. While they would prefer a location in the CBD, they were very supportive of the concept in general. They have been kept informed of progress of the markets and both organizations have indicated they will support the Markets.

Conclusion

GEMS Pty Ltd have demonstrated experience and are in an excellent position to handle the operational aspects of the Penrith Farmers Market. They have been able to address issues raised and have evidence from other markets as to the potential positive impact on the area.

 

A Farmers Market has many benefits not only for the growers but also for the community of Penrith. With these benefits in mind it is hoped a Farmers Market will become part of the city identity. The establishment of this market will help to deliver Council’s strategic direction of sustainable and viable agriculture in the City.

 

 

RECOMMENDATION

That the information contained in the report on Update on the Establishment of Farmers Market in Penrith be received.

 

ATTACHMENTS/APPENDICES

1. View

Farmers Market

3 Pages

 Appendix

 


Ordinary Meeting

21 November 2005

Appendix 1 - Farmers Market

 

 

 

 

 

  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


The City as a Social Place

 

Item                                                                                                                                       Page

 

2        Turf Wicket Maintenance subsidy to Penrith District Cricket Club 3018/1 Pt2                     11

 

3        Rezoning application RZ05/0048 St Marys Police Station Lot 103 DP 1083538 (No. 323-327) Great Western Highway, St Marys. Applicant: NSW Department of Commerce;  Owner: The Crown RZ05/0048                                                                                                                        13

 

 



Ordinary Meeting

21 November 2005

The City as a Social Place

 

 

The City as a Social Place

 

 

2

Turf Wicket Maintenance subsidy to Penrith District Cricket Club    

3018/1 Pt2

Compiled by:                Raphael Collins - Acting Director City Operations

Authorised by:             Raphael Collins - Acting Director City Operations  

Strategic Program Term Achievement: The City’s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Ensure facilities and services reflect the City’s diverse current and future recreation and leisure needs.

        

Purpose:

To respond to a request from the Penrith District Cricket Club to increase Council's annual financial subsidy.  The report recommends that any increases in this financial contribution be linked to the Consumer Price Index (CPI).

 

Background

The Penrith Grade Cricket Club competes in the Sydney District competition and play matches at Howell Oval, Penrith, Rance Oval, Werrington and Cook Park, St Marys.  They employ their own curators to prepare the turf wickets at these 3 grounds, with Council contributing an annual subsidy to the Club to assist with the associated maintenance costs.  When this initial subsidy was negotiated (over 20 years ago), it was linked to the actual cost to the club for the work performed in maintaining and preparing the wickets.

 

This arrangement was precipitated by the difficulty Council had in presenting the fields to standards consistently fair to each team under conditions requiring them to be prepared essentially on the eve of play, often having to contend with rain or other weather factors.

Current Situation

The Club is working to stabilise and consolidate its financial base in order to continue to meet its competition obligations and enhance its competitiveness with other grounds.  With the withdrawal of funding from the Panthers League Club, effective from 2006, the Club will need to find additional sources of revenue.  They have asked that Council’s subsidy return to its original basis determined by the actual maintenance costs.

 

Figures provided by the Club indicated that the total expenditure for ground maintenance at their 3 turf wickets in 2003/2004 was $72,327 and in 2004/2005, $68,724.

 

This expenditure covers the wages of two greenkeepers and materials.  The cricket club have asked for the subsidy to be increased from $48,000 to $62,000.  The Club also wish to have the increase linked to the Consumer Price Index.

 

In 2000/2001, Council’s annual subsidy to the Cricket Club was increased by $7,500.  The annual subsidy now stands at $48,000 (exc GST).

 

Information has been obtained from greenkeepers at Penrith and Blacktown Councils, who have significant experience in maintaining turf wicket squares.  They calculate the number of hours required to maintain a grade pitch during the cricket season (from August to April) is 30hrs per week.

Over a 36 week season, this translates to $20,000 to maintain one grade cricket wicket.

Considering that Penrith Cricket Club have three grade pitches, the total costs to maintain them will be approximately $60,000 per season.

Conclusion

It must be recognised that turf pitches require specialised skills and resources to maintain them.  There are definite advantages to council by outsourcing this work activity directly to the Club. The demands by players, coaches and Club representatives to produce a high standard wicket, week in and week out, is very demanding.  It is far more effective and less contentious to let the Cricket Club manage the complex task to maintain the wickets.  Therefore, Council and the Club agreed many years ago to a subsidy linked to the actual costs to the Club for the maintenance of the three turf pitches.

I have gone through an examination of the detailed costs to maintain turf pitches, and in my opinion, the request from the Penrith Cricket Club to increase the subsidy is reasonable together with a linkage to the Consumer Price Index for future years.  It is suggested that an additional $12,000 be offered.  It should be noted that there are three other turf wickets at club level and Council recently increased their subsidy by $10,000 to $30,000 and it is suggested that their subsidy be also increased in line with the Consumer Price Index.

Chief Financial Officer’s Comment

The Cricket Club has provided a budget for the year ending April 2006 that projects a deficit of $12,800.  The previous year’s deficit was $3,500.  While sponsorship is predicted to increase over last year, overall income is expected to drop by $2,800 (2%) and expenditure is budgeted to increase by $6,600 (5%).

Increasing the annual Council subsidy to $60,000, deemed to be a benchmark value for the turf wicket maintenance expenditure, would cost Council an additional $12,000 to that already provided in the 2005/2006 budget.  Several high priority projects, proposed during preparation of the 2005/2006 Management Plan, still remain unfounded.  It is normal practice to consider financing these projects during the year should surplus funds present that opportunity.  In the absence of a current budget allocation it is recommended the subsidy increase be included in these considerations.

Regardless of the decision in relation to this matter it is appropriate to apply a CPI increase to the yearly subsidy, commencing next financial year, to both the district and club associations to assist with the absorption of cost increases.

 

RECOMMENDATION

That

1.   The information contained in the report on Turf Wicket Maintenance subsidy to Penrith District Cricket Club be received:

2.   An increase in the subsidy to the Penrith Cricket Club be considered, together   with financing other high priority unfunded projects, for allocation from any         surplus position that may arise from variations to the 2005/2006 budget.

3.   A CPI increase be applied to the annual subsidies paid to Penrith Cricket Club and Nepean District Cricket Association commencing in 2006/2007.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

21 November 2005

The City as a Social Place

 

 

The City as a Social Place

 

 

3

Rezoning application RZ05/0048 St Marys Police Station Lot 103 DP 1083538 (No. 323-327) Great Western Highway, St Marys  Applicant:  NSW Department of Commerce;  Owner:  The Crown  

RZ05/0048

Compiled by:                Zia Ahmed - Senior Environmental Planner

Authorised by:             Paul Lemm - Development Assessment Manager  

Strategic Program Term Achievement: Redevelopment of existing areas contributes to safe, sustainable, affordable and satisfying living environments and cohesive communities.

Critical Action: Work in partnership with the local community to foster understanding of the reasons why established areas are redeveloping.

Purpose:

To advise Council of the outcome of the public exhibition of an amendment to Penrith Local Environmental Plan 1998 (Urban Land) to permit the land to be used for the purposes of Police Station and the status of the accompanying development application. The report recommends that Council endorse finalisation of the draft plan.

 

Background

The NSW Department of Commerce is proposing that the existing Police Station at St Marys be demolished and rebuilt. The proposal incorporates the use of land that has been recently purchased for the purpose of use as a Police Station. The extension of the current use onto the recently purchased land is prohibited under the current residential zoning. A combined application has been lodged to seek approval for the proposed building and works and as well as the site’s rezoning.

 

Council at its meeting of 18 July 2005 resolved to prepare and publicly exhibit the draft LEP to rezone the site to Special Uses 5(a) “Police Station” from its current Residential 2(d) zoning.

 

A copy of the draft LEP is appended.

Consultation

The draft LEP was publicly exhibited from 28 September 2005 to 29 October 2005. The exhibition did not result in any submissions. 

 

Prior to the public exhibition, the following public and infrastructure authorities were consulted under Section 62 of the Environmental Planning and Assessment Act 1979:

 

·    NSW Department of Infrastructure Planning and Natural Resources (DIPNR)

·    Roads and Traffic Authority (RTA)

·    NSW Heritage Council

·    Sydney Water Corporation

·    Telstra

·    Optus

·    Integral Energy

·    AGL

·    NSW Police Department

 

Responses were received from RTA, Integral Energy and NSW Heritage Council. None of the responses raised any objection to the draft plan. However, the RTA and the NSW Heritage Council:

 

Roads & Traffic Authority

 

The RTA does not object to the rezoning itself but seeks the following matters to be included in the proposed development:

 

·    “No Parking” across the Great Western Highway frontage of the site

·    Appropriate ‘Exit Only” signposting to be installed at the exit driveway onto Great Western Highway

·    The proposed vehicular access to the overflow parking to be signposted for “No Entry Authorised Vehicles Excepted”

·    Signposting within the site, displaying “No Entry Authorised Vehicles Excepted” into the 22 secure at grade parking bays to discourage visitor from accessing Great Western Highway via a secure police parking compound

·    All construction vehicles are to be parked within the site

·    Any redundant driveways on the Great Western Highway to be removed and replaced with standard barrier profile kerbing (Type SA)

·    The redundant modified median to be removed and median reinstated to RTA requirements

·    Final design plans of the kerb layback and modified median are to be submitted for approval prior to the release of the final construction plans by the Roads and Traffic Authority

 

Comments

 

Council is able to address the issues raised by the RTA by the imposition of appropriate conditions of consent.

 

NSW Heritage Council

 

NSW Heritage Council’s concerns are summarised below:

 

“No objections are raised to the rezoning of land…It is hoped that any development of the site will respect the heritage significance of the nearby items in accordance with Clause 9 of the Penrith Environmental Heritage and Conservation LEP, but is recommended that a similar objective relating to the heritage significance of the vicinity be included in the proposed LEP. This should help to highlight the need to respect heritage significance as part of any development proposal on the site.”

 

Comments

 

The rezoning of the subject land as proposed, will not restrict the application of Clause 9 of Penrith LEP 1991 (Environmental Heritage and Conservation) to this land, which requires consideration of nearby heritage items. Council will be able to address this issue at the time of determining the development application, which has been submitted concurrently.

Parliamentary Counsel

The Draft LEP will be referred to Parliamentary Counsel in order to obtain an opinion as to whether the plan can be made. This is a legal requirement under the Environmental Planning and Assessment Act, 1979 and does not alter the intent of the draft LEP. Upon receipt of Parliamentary Counsel’s opinion on the draft LEP it can be forwarded to the Minister for Gazettal.

Status of the development application

The development application involves the following:

 

·    Construction of a new two-storey building with partial basement as the new St Marys Police Station

·    Construction of a separate car park for 26 Police vehicles, a wash bay, 4 visitor spaces and associated landscaping

·    Demolition of the existing police station building, associated demountable structures and two dwellings

·    Retention of the existing telecommunication facility and demountables

·    Phased demolition of the existing dwellings and use of the demountables in the interim whilst the main station is being built

 

A copy of the elevations and the site plan are appended.

 

The development application has been publicly notified and exhibited concurrently with the rezoning application in accordance with the provisions contained in Section 72K of the Environmental Planning and Assessment Act 1979 and the Regulations 2000.

 

The assessment of the development application is well underway and Council officers have regularly met with the applicant.  Negotiations are continuing in relation to provision of visitor parking and treatment of the elevation to the (southern) Great Western Highway.

 

It is anticipated that these matters will be resolved soon.  The development will be reported to Council at a future date for determination.  However, the proposal remains a prohibited land use until the amendment to zoning provisions is gazetted. 

Conclusion

The proposal is to rezone the land from Residential 2(b) to Special Uses 5(a) to enable the site to be used for the purpose of a Police Station and thereby permit expansion of the existing station. No objections have been received following public exhibition of the draft LEP nor from any public authority during the formal consultation for the draft plan.

 

The rezoning of the site to Special Uses 5(a) “Police Station” is supported for the following reasons:

 

·    A major proportion of the site is currently being used for a Police Station and it will retain a major Police Station on the site

·    The investigation of alternative sites has not yielded a location suited to the specific needs of this public facility with the subject site offering the best available option to cater for the Police Station’s needs

·    The current residential zoning is inconsistent with the use of part of the subject site as a Police Station

·    The use of the site for a Police Station will provide substantial community benefits and give the new Police Station an ability to strengthen its service delivery to the local area and region.

 

RECOMMENDATION

That:

1.     The information contained in the report on the proposed rezoning of Lot 103 DP 108338 Rezoning application RZ05/0048 St Marys Police Station Lot 103 DP 1083538 (No. 323-327) Great Western Highway, St Marys be received

2.     In accordance with the Environmental Planning and Assessment Act, 1979 (as amended), Council submit the draft Local Environmental Plan 1998 (Urban Land) - Amendment 20 to the Minister for Gazettal, subject to amendments that may be required as a result of advice from Parliamentary Counsel

3.     Council’s Environmental Planning Manager, Mr Roger Nethercote, utilise his Section 69 delegation to forward the plan to the Minister

4.     That the applicant be advised of Council’s decision and that it does not infer approval of the draft Local Environmental Plan by the Minister or approval of the development application submitted concurrently with the rezoning application.

 

ATTACHMENTS/APPENDICES

1. View

Rezoning St Marys Police Station

5 Pages

 Appendix

 


Ordinary Meeting

21 November 2005

Appendix 1 - Rezoning St Marys Police Station

 

 

 

 

 


   


 

 

 

 

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The City In Its Environment

 

Item                                                                                                                                       Page

 

4        Apex 2006 Annual General Meeting - Request for Donation of Reusable Shopping Bags and Eco Pens 6016/44                                                                                                                             25

 

5        Implementation of the Mulgoa/Wallacia Sewerage Scheme 5280/17 Pt10                            26

 

6        Waste Collection Contracts 7015/1 & 31/59                                                                      29

 

7        Recycling Service 31/59 & 7004/27                                                                                   31

 

 



Ordinary Meeting

21 November 2005

The City in its Environment

 

 

The City in its Environment

 

 

4

Apex 2006 Annual General Meeting - Request for Donation of Reusable Shopping Bags and Eco Pens    

6016/44

Compiled by:                Barry Ryan - Waste and Community Protection Manager

Authorised by:             Barry Ryan - Waste and Community Protection Manager  

Strategic Program Term Achievement: Council leads our City by example and through advocacy by implementing sustainability initiatives.

Critical Action: Promote sustainable production and consumption and sustainable procurement.

        

Purpose:

To inform Council of a request received by Apex 40 Nepean Valley for the donation of 200 reusable shopping bags and eco pens for the Apex 40 2006 Annual General Meeting.  The report recommends that Council donate the 200 reusable shopping bags and eco pens as requested.

 

Background

The 2006 National Apex 40 Annual General Meeting will be held in Penrith from Friday, 5 May 2006 to Monday, 8 May 2006.

It is anticipated that 200 participants from around Australia will attend this Annual General Meeting.

Apex 40 Nepean Valley have requested Council support this Conference by way of donating 200 reusable shopping bags and eco pens.  The value of this equipment is approximately $260.00, which can be accounted for under the existing Waste Education budget.

The reusable shopping bags and eco pens are used by our Waste Education Officer to promote the sustainable use of resources through waste avoidance, recycling and reuse.  The shopping bags and pens are embossed with sustainability messages and promotes Penrith City Council.

The donation of these items to this Conference is not only seen as promoting sustainable practices, but also Penrith Council. 

 

RECOMMENDATION

That:

1.     The information contained in the report on Apex 2006 Annual General Meeting - Request for Donation of Reusable Shopping Bags and Eco Pens be received

2.     Council donate 200 reusable shopping bags and eco pens to the Apex 40 Nepean Valley for the Apex 40 2006 Annual General Meeting.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

21 November 2005

The City in its Environment

 

 

The City in its Environment

 

 

5

Implementation of the Mulgoa/Wallacia Sewerage Scheme    

5280/17 Pt10

Compiled by:                Wayne Mitchell - Acting Environmental Health Manager

Authorised by:             Wayne Mitchell - Acting Environmental Health Manager  

Strategic Program Term Achievement: The health of the river system is being improved through the implementation of a comprehensive catchment management strategy.

Critical Action: Effectively manage sewerage impacts including the sewering of the rural villages.

        

Purpose:

To advise Council of progress with the Mulgoa/Wallacia Sewerage Scheme and to recommend options to ensure the early implementation of connections.

 

Background

Construction of the Mulgoa, Wallacia and Silverdale Sewerage Scheme commenced in January 2005.  The scheme is funded under the NSW Government’s “Priority Sewerage Program” and will provide a reticulated sewerage to over 1000 properties in the three townships.

 

Recent advice from Sydney Water indicated that the sewerage scheme is well advanced, and will be completed on target in December 2006. Construction of the reticulation network is moving quickly. Property works have been completed on approximately 300 properties in Silverdale and Wallacia, with work beginning in Mulgoa in October.

 

Other highlights include:

 

·    Work has commenced on the pumping stations at Wallacia and Mulgoa

·    60% of pipe work in Wallacia is completed

·    The pipeline from Wallacia to the new STP is 90% complete

·    A contract has been let for the pipeline from Mulgoa to Wallacia

·    90% of concrete work for the STP is completed

 

Sydney Water has established a Community Liaison Group and is holding regular meetings. Councillor McKeown represents Council on this Committee.

Implementation Options

Sydney Water has requested details of how Council intends to manage the implementation, particularly of connections to the system so that the Community can be given ample notice, and therefore time to prepare.

 

Recent examples in the priority sewerage scheme have shown significant differences in the result based on the approach by the Council involved. Kiama Council has taken a firm approach by serving notices to require all premises to be connected within 12 months of the opening of the scheme. This has resulted in a 90% connection rate to date. This is compared to Picton / Thirlmere where Wollondilly Council has made connections optional and connection rates are at significantly lower after over two years.

 

It is proposed to follow the Kiama example and formally require all premises in Mulgoa and Wallacia to be connected to the sewer within 12 months of it being available. This will be by way of both Local Government Act and Protection of the Environment Operations Act notices.

 

It is also proposed to withdraw the current subsidy provided for sullage collection services after the sewerage scheme has been available for twelve months.  A subsidy of approximately $1,700 per annum is currently provided by Council for each premises on a pump-out service.  This subsidy is funded by a special rate levy and cannot continue after the sewer is available.

 

A series of letters will be sent to residents in these villages advising of the proposed timeframes. Information sheets explaining the necessary steps to decommission tanks, convert existing tanks for stormwater storage and related water conservation information will be made available to residents.

Connection Cost Estimates

Significant costs will be involved in the connection to the sewer by residents. Key costs include:

 

·    Connection from the existing drainage system to the new connection point. This cost will vary depending on the distance and factors such as the presence of rock

·    Repair of existing drainage is compulsory before a property is connected. All systems must be tested for leaks

·    Decommissioning of existing tanks. All tanks must have the sludge removed and can then be destroyed and backfilled or converted to a rainwater tank.

·    Sydney Water inspection and application fees

 

The total costs could vary depending on the site conditions and circumstances such as the presence of rock and the condition of existing drainage.  Average costs are expected to be in the order of $3,000 to $4,000.

Financial Services Manager Comment

It is in the best interests of the local community if ratepayers connect early to the scheme and it is appropriate that Council take a leading role in encouraging early connection.  One of the ways available to encourage this is a withdrawal or decrease in the current subsidy to those houses in the Mulgoa/Wallacia Scheme.  It becomes difficult to justify the continued subsidy, funded from a citywide rate variation, of dwellings that are physically able to connect to sewerage.

 

The option of providing some sort of financial assistance for those ratepayers experiencing financial hardship is another possible means of facilitating early connection.  A policy and procedures will need to be developed to assess and consider how financial assistance might be provided in hardship cases.

 

Apart from the administrative difficulties in administering financial assistance for hardship cases, there will be long-term environmental and health benefits by ensuring that all premises are connect as early as possible.

Conclusion

The Mulgoa / Wallacia sewerage scheme is progressing well and is currently on target for completion by December 2006. Details of how Council intends to facilitate the early connection of premises to the scheme need to be determined so that residents can be informed. Sydney Water will work with Council to ensure that residents are informed and have ample time to prepare for connection to the sewer when it is available.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Implementation of the Mulgoa/Wallacia Sewerage Scheme be received

2.     That a policy on how Council might offer financial assistance for residents to connect to the Sewerage Scheme in cases of hardship be developed.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

21 November 2005

The City in its Environment

 

 

The City in its Environment

 

 

6

Waste Collection Contracts    

7015/1 & 31/59

Compiled by:                Geoff Brown - Waste Services Supervisor

Authorised by:             Barry Ryan - Waste and Community Protection Manager  

Strategic Program Term Achievement: Waste to landfill and indiscriminate dumping are significantly reduced and resource recovery is optimised.

Critical Action: Develop and progressively implement a waste strategy that complements the State Government’s Waste Avoidance and Resource Recovery Strategy.

   

Previous Items:            Waste Contracts- Ordinary Meeting- 6 June 2005    

Purpose:

To respond to Council's resolution at its Ordinary Meeting of 6 June 2005 relating to the Domestic Waste Service and Recycling Service Contracts, Effluent Waste Collection Service, Bulk Bin Waste Collection Service and Street Litterbin Waste Collection Service Contracts.  The report recommends the extension of the Domestic Waste Service Contract, Bulk Bin Waste Collection Service and Effluent Waste Collection Service Contract be approved in accordance with the terms as outlined in this report and that the Waste & Community Protection Manager be authorised to call for tenders for the Street Litterbin Waste Collection Service.

 

Background

This matter was presented as a Briefing Paper to the Domestic Waste Working Party on 2 November 2005.

 

At its Ordinary Meeting of 6 June 2005, Council resolved the following:

 

“The Waste & Community Protection Manager be authorised to negotiate with the respective contractors to extend the following contracts, including existing employment conditions, by 12 months with a further option of up to 12 months and a reduced period of notification of three months:

 

·    Domestic Waste Service

·    Effluent Waste Collection Service

·    Street Litterbin Waste Collection Service

·    Bulk Bin Waste Collection Service”

The purpose of the extension of time is to bring these contracts in line with the expiry of the Recycling Contract (October 2007).  The abovementioned contracts are due to expire on 30 June 2006.

The above contracts are performed by Remondis, other than the Street Litterbin Contract that is carried out by Usshers Pty Ltd.

Remondis has agreed to extend the Domestic Waste Service Contract to 30 June 2007 and for a period of up to 12 months beyond this date, and has offered to forego the CPI service price review in October 2006.  This would amount to a saving for Council of approximately $70,000 (based on $0.03/service increase, which is the average increase for the last three years).

Remondis, however, would require a CPI review of the service price beyond 30 June 2007 should truck maintenance and fuel costs become a significant issue.

Remondis has also agreed to extend the Bulk Bin Waste Collection Service Contract and the Effluent Collection Service Contract in accordance with current terms and conditions to 30 June 2007 and for up to a period of 12 months beyond this date.

Usshers Waste responded to the Waste & Community Protection Manager’s invitation to extend the current contract beyond the expiry date, and have requested a 130% rate increase per service for the extended period. 

It is considered that the marketplace should be tested prior to entering into an extension of the contract for the Street Litterbin Waste Collection Service and, indeed, the Local Government Act requires that tenders be called in such circumstances.  Council would invite tenders for 15 months (to coincide with the commencement of new waste collection contracts), five and ten year contracts.

Financial Services Manager’s Comment

The increase proposed by Usshers Waste for the Street Litterbin collection appears very high.  It is therefore appropriate to test the marketplace to ascertain if this is a justifiable increase.  The terms of the extension by Remondis appear reasonable and offer savings to Council and it is recommended that it should be accepted.

Legal Officer’s Comment

The Legal Officer has advised that he is satisfied, after considering external advice, with the proposal to extend the Domestic Waste Service, the Effluent Waste Collection Service and the Bulk Bin Waste Collection Service as detailed in this Briefing Paper and has agreed that tenders be called for the Street Litterbin Waste Collection Service.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Waste Collection Contracts be received

2.     The extension of the Domestic Waste Service Contract, Bulk Bin Waste Collection Service Contract and Effluent Waste Collection Service Contract be approved in accordance with the terms as outlined in this report

3.     The Waste & Community Protection Manager be authorised to call for tenders for the Street Litterbin Waste Collection Service.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

21 November 2005

The City in its Environment

 

 

The City in its Environment

 

 

7

Recycling Service    

31/59 & 7004/27

Compiled by:                Geoff Brown - Waste Services Supervisor

Authorised by:             Barry Ryan - Waste and Community Protection Manager  

Strategic Program Term Achievement: Waste to landfill and indiscriminate dumping are significantly reduced and resource recovery is optimised.

Critical Action: Develop and implement service systems to complement waste reduction strategies and satisfy community needs.

   

Previous Items:            MP137/05- Domestic Waste Strategy- Policy Review Committee- 14 November 2005    

Purpose:

To provide Council with  details relating to the conversion of the split-bin recycling service to a co-mingled service in accordance with Council's Domestic Waste Strategy.  The report recommends that the Waste and Community Protection Manager be authorised to implement the change in service.

 

Background

At the Policy Review meeting of 14 November 2005, Council considered and adopted the Domestic Waste Strategy, in which the staged approach to the implementation of waste reduction and resource recovery initiatives was recommended. Included in this strategy is the progression towards a co-mingled recycling service.

 

Service Delivery Trends

 

Investigation of the recycling services at ten other Western Sydney Councils has revealed that there is now a trend in favour of co-mingled recycling services.  This change has resulted from improved Materials Recovery Facility (MRF) processing, technology development to process and re-use broken glass and glass fines, logistics with dealing with split-bin recyclables and co-mingled recyclables at the MRF, increased resource recovery from removing the divider and increased collection productivity.

 

This was supported by the Executive Director of the Department of Environment and Conservation (DEC) at the meeting and he advised that a study by DEC concluded that the preferred minimum service level for the collection of dry recyclables is either separate bins for paper/cardboard and containers, or a fully co-mingled recycle bin. 

 

As a result of this trend and the study conducted by DEC, it is now timely for Penrith to reconsider its recycling service with the view of providing improved services for the community and to provide the opportunity of increasing resource recovery from the recycling stream.


 

Negotiations for a Co-Mingled Service

 

Discussions have been held with Cleanaway regarding the possibility of changing the current split-bin recycling service to a fully co-mingled recycling service.  Cleanaway was requested to provide details on costing and logistics relating to the possible change.

 

There are four major steps in the process to change the split-bin recycling service to a fully co-mingled service.  These steps are:

 

1.            Modification of seven trucks

2.            Painting of seven trucks

3.            Removal of the divider from approximately 58,400 recycling bins

4.            Education and promotion

 

Cleanaway has made a submission advising that they will cover the cost for items 1 & 2 and assist with promotional activities with Council bearing the cost of items 3 & 4.  Cleanaway estimates their costs for the modification and painting of the trucks represents an investment of approximately $70,000.  This is broken down into the following:

·    The modification of seven recycling trucks including:

- remove inner door (lower)

- fit packing spaces for the outer door to seal up against

- remove associated hydraulic piping leading to the inner doors

- remove associated electronic wiring leading to the inner doors

- remove upper hopper bowl and floor

- remove top paddle foot

- fit a fill plate between the hopper breaker bar and the body roof

- fit blanking plate cover

The cost for this modification is $4,800 per vehicle.

·    Repainting of the seven trucks to emphasise the changed nature of the service.  This will cost approximately $5,000 per vehicle

Cleanaway propose to fund conversion of the existing trucks for the following reasons:

·    To achieve an increase in productivity levels

·    To reduce delays unloading recyclables

·    The split floor will need to be removed when the contract expires in order for the trucks to be used for services elsewhere

Cleanaway will organise the removal of bin dividers, apply a high visibility sticker to the recycling bin and transport the dividers to a recycling facility of Council’s choice.  This will cost $84,000 or approximately $1.50 per bin + GST.  Cleanaway will also assist in the design, production and distribution of promotional material to all households.  Funding for this work can be drawn from the Domestic Waste Reserve.

Educational and promotional activities would include the issue of an advisory letter and recycling calendar to all residents, stickers placed on the lids of bins and advertising in local newspapers.  It estimated that these costs would amount to approximately $40,000 and Cleanaway will contribute a proportion of this amount (approximately $5,000 to $10,000) as part of their current contract commitments for education.  The additional funding can be drawn from the current year’s Waste Education Budget and the reserve.

A change to a co-mingled recycling service in the current contract is seen as desirable for the following reasons:

·    It would provide a smooth transition in the commencement of new contracts

·    The current contractors familiarity with the services in the area as compared to an incoming contractor

·    The ability to utilise a portion of Cleanaway’s education budget

·    Greater resource recovery outcomes would be achieved at an earlier stage

·    To provide a more convenient and simple service for the customer

It is anticipated that the transition to a co-mingled service, should Council approve the recommendation, would occur in early 2006, following an extensive education and information program.

Financial Services Manager’s Comment

The proposal is supported, as it is likely that a co-mingled recycling service will be preferred in the next recycling contract.  There are also some efficiencies that can be achieved immediately with its implementation.  The Waste Disposal Reserve is well placed to be able to make the $84,000 expenditure.  The budgeted closing balance as at 30 June 2006 is $1,569,456, as an allowance for the future impacts of alternative waste technologies and practices has been made over the past few years.

 

Legal Officer’s Comment

 

The Legal Officer has advised that he is satisfied with the proposal to change the current split-bin recycling services to a co-mingled recycling service.  Cleanaway have confirmed in writing that they will not apply the variation clause of the contract to increase service cost.  The only costs will be those as outlined in this report.

 

Summary

 

Resource recovery from Council’s split-bin recycling service is approximately 19% of the total domestic waste stream.  Domestic waste audits have revealed that approximately 15% of the garbage going to landfill still contains recyclable material.  It is envisaged that a change to a co-mingled service will provide the opportunity to increase resource recovery and to provide a more efficient service to the community.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Recycling Service be received

2.     The Waste and Community Protection Manager be authorised to implement the change from a split-bin recycling service to a co-mingled service.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


 

 

 

 

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The City as an Economy

 

Item                                                                                                                                       Page

 

8        International Links Program - Update Report 1131/1                                                          37

 

 



Ordinary Meeting

21 November 2005

The City as an Economy

 

 

The City as an Economy

 

 

8

International Links Program - Update Report    

1131/1

Compiled by:                Colin Dickson - Services Marketing Co-Ordinator

Authorised by:             Geoff Shuttleworth - Economic Development and City Marketing Manager  

Strategic Program Term Achievement: Programs are attracting domestic and international visitors to the City for access to cultural and sporting exchange and experiences and language education and training.

Critical Action: The City’s international relationships are maintained and opportunities for enhancing these relationships are explored.

        

Purpose:

To advise Council of the status of the international links program during 2005. The report recommends that the information be received.

 

Background

Penrith City Council has formal relationships with six international cities. They are:

 

·    Fujieda, Japan since 1984

·    Hakusan (formerly Matto), Japan since 1989

·    Xicheng District of Beijing, People’s Republic of China since 1998

·    Kunshan, People’s Republic of China since 2003

·    Gangseo-gu, Seoul, South Korea since 1994

·    Penrith, England since 1989

 

The 2005 calendar year has been a busy one for activities with our international relations. During this period Council was involved either directly or indirectly in 16 different activities. These included four major delegations, regular activities that occur in the program along with other special activities and visits that took place during the year.

 

An overview of these activities is detailed below.  

 

Major Delegations during 2005

 

Kunshan, People’s Republic of China - March 2005

 

A delegation of five representatives from Kunshan, led by the Mayor of Kunshan Municipal Government, Mr Zhang Guohua visited Penrith to pursue mutual business opportunities with representatives from local Penrith businesses. Around 30 local business representatives took advantage of the opportunity to meet and establish links with Kunshan officials and explore the possibilities of conducting business in the future.

 

During the visit the relationship between Penrith and Kunshan was re-affirmed with the signing of a document that cemented the establishment of a friendship city relationship between the two cities.

 

Fujieda, Japan - July 2005

 

2004 was a particularly important year in the relationship between Penrith and Fujieda as it marked the 20th anniversary of the signing of the sister city agreement in November 1984. It also marked the 50th anniversary of the incorporation of Fujieda as a municipality. Penrith, as a long standing sister city of Fujieda, was invited to participate in the celebrations to commemorate these occasions in November 2004, with a delegation led by the then Mayor, Councillor Jackie Greenow.

 

2005 was also significant as it marked the reciprocal part of the 20th anniversary celebrations that saw a delegation from Fujieda visit Penrith.

 

This visit not only consolidated the already strong relationship between Penrith and Fujieda but it also saw a further widening of the opportunities for cultural exchange and as a direct result of the visit a major community delegation from a local dance school will be going to Fujieda in 2006.

 

Also in 2005, Takasu Kindergarten in Fujieda requested Council’s help in procuring Australian-content picture books to assist the school’s English language program.  AES Library Supplies (who supply Penrith City Library) worked with Council officers to identify appropriate picture books, which they then donated to Takasu Kindergarten, as part of a collaboration which will continue in the future.

 

Xicheng District of Beijing, Peoples Republic of China - September/October 2005

 

A delegation of seven government officials, led by Governor Lin Duo, visited Penrith to view the 2005 Canoe Slalom World Championships held at the Penrith Whitewater Stadium. This visit offered the Xicheng delegation the opportunity to view the organisation of a major World Championship event in the lead up to the Beijing 2008 Olympic Games.

 

The delegation was also given an overview of Council’s strategic planning process and how it went about developing its new 2005-2009 strategic plan. Xicheng District suggested a number of possible sporting and cultural collaborations in the next few years.

 

Hakusan, Japan - October 2005

 

When the Penrith City delegation led by the then Mayor, Councillor Jackie Greenow visited Matto in November 2004 discussions were held about the possibility of Taiko drummers performing at the enhanced Joan Sutherland Performing Arts Centre.

 

As a result of those discussions an official invitation was sent from Mayor Greenow on her return to Penrith to perform at a concert in honour of Dame Joan Sutherland, after whom the centre was named.

 

The delegation consisting of 10 officials and 13 drummers visited Penrith from 20-23 October.  The drummers thrilled audiences at local schools and the University of Western Sydney with some spectacular performances with the performance at the Joan Sutherland Performing Arts Centre and in the presence of Joan Sutherland herself the highlight of the visit.

 

During the visit Hakusan presented Penrith City with a Taiko drum manufactured in Hakusan City.

 

Advice received from Hakusan is that to keep the drum in good operating condition it requires regular usage. As such, discussions are underway with the General Manager of the Joan Sutherland Performing Arts Centre with a view to permanently housing the drum in the Centre where it would be used under supervision by drumming students and displayed to the public at other times within the centre.

 

 The other highlight of this visit was the signing of a new friendship agreement between the two cities.  In February 2005 Matto City amalgamated with a number of nearby, smaller rural villages to form the newly merged City of Hakusan. Therefore, it was most appropriate while the delegation was in Penrith that the opportunity be taken to reaffirm the friendship we originally enjoyed with Matto City by signing a Friendship City agreement with Hakusan City.

 

The visit was productive with several outcomes being generated.  Future cultural collaborations including an art exhibition and performances in Hakusan’s concert hall were investigated as was a possible relationship between the University of Western Sydney and a University in Hakusan.

 

Already as a result of last year’s delegation to Matto, a relationship has been established between the Hakusan and St Marys Chrysanthemum Societies with each City donating perpetual trophies for their respective annual festivals and a proposal was put forward during the 2005 visit for the respective Lions clubs of each City to develop a relationship. All of these opportunities will be explored and pursued to further strengthen the relationship between the two cities. The Mayor of Penrith, Councillor John Thain also invited a group of Councillors from Hakusan City to visit Penrith to improve the understanding of the respective systems of government.

 

Other activities

 

In addition to the program of major delegations a large number of other activities were completed during 2005.

 

Three additional delegations visited Penrith City during 2005:

 

·    March 2005 -  a delegation from the Ishikawa Prefecture (where Hakusan is located), Japan visited Penrith to learn about aged care facilities in our City

 

·    October 2005 -  a judicial delegation from Xicheng District of Beijing, China visited Penrith to learn about Australia’s legal system

 

·    November 2005 -  a delegation of government officials from Kunshan, China visited to learn about public health and education. Specific outcomes from this visit included a proposal to pursue a school to school relationship that may involve a number of different schools in Penrith City and the possibility of a program of staff exchange between the two cities. These opportunities will continue to be pursued. 

 

A number of regular international links activities continued this year.

 

The reciprocal student exchange program between Penrith and Fujieda was again successfully conducted with five local Penrith students visiting Fujieda for two weeks in September where they sampled a taste of typical everyday life with a Japanese family. This program in its 18th year has seen 90 local students presented with an opportunity of a lifetime to experience a different lifestyle and culture and over the period of the exchange program several hundred people have either directly or indirectly been involved including committee members and host families. The student exchange in particular demonstrates one of the real benefits of the international links program that cultivates tolerance and understanding of people worldwide. Council also played a role in other continuing student exchange programs that have seen the development of successful relationships between Penrith High School and several Hakusan High Schools and Kingswood High School and Railway No.2 School in Xicheng, China. Council was responsible for playing a significant role in facilitating these relationships in the first instance.

 

Also during the year, following a request from Kingswood High School, Council contributed funds towards the construction of a Chinese themed garden that would be situated at the front of the school, displaying the school’s commitment to its own international program. In addition to these works enhancements to the Japanese themed garden at Weir Reserve were undertaken. This included the establishment of a number of subtle Japanese themed gardens, a new pergola and enhancements to the existing pergola to give it a more Japanese look.

 

The Shizuoka Education Forum sent a delegation of students from Shizuoka Prefecture (where Fujieda is located) for the third successive year. This acclaimed program ‘buddies up’ local Penrith students with ‘troubled’ Japanese students who resist going to school due to a variety of behavioural and other reasons. At the conclusion of this program each year virtually all of the Japanese students return to school when they go back to Japan. This program came about because of the strong relationship between Penrith and Fujieda and is another example of how the international links program provides immeasurable benefits to all those involved and in particular for the Japanese and Penrith students.

 

As a result of Penrith’s relationship with Xicheng, China, Penrith was invited earlier this year for the first time to send a team to participate in the 20th anniversary of the world-renowned Beijing International Relay marathon. A team comprising four athletes from local athletics clubs was assembled and they joined with an additional three Chinese runners to compete in the 42 kilometre marathon that has become a regular feature on the world athletics calendar. Participation in these types of events only serves to further strengthen the solid foundations that have been established between Xicheng and Penrith which augurs well for future business collaborations. Xicheng were invited to send a team to compete in the 2005 Nepean Triathlon but were unable to do so on this occasion.

 

For the second year in succession Penrith participated in a Work Placement Program for two middle/senior government managers from the islands and provinces of Indonesia to give them an appreciation of the way in which government operates in Australia. The program is run by the Centre for Developing Cities at the University of Canberra. The two weeks spent at Council enabled the participants to experience what they learnt in the eight week course in an actual workplace context. Council developed the in-house program for the participants. Also this year Council hosted the entire delegation of 18 officials participating in the program overnight and gave the group an overview of the Council and how it interacts with local businesses. 

 

On top of the activities mentioned above a number of other annual art and painting exchanges with our international relations continued during 2005.  One significant art exchange was the invitation for Penrith to contribute artworks to the Inaugural Art Exhibition held in the Citizens’ Studio in Hakusan, to which local artists and potters loaned twelve artworks, and which has been very successful in Hakusan.  To reciprocate, Hakusan City sent to Penrith on loan one new visiting kimono and two antique wedding kimonos to be displayed in Penrith City Library and the Joan Sutherland Performing Arts Centre. 

 

The opportunities for an expanded program of cultural exchange in the future with all international partners has increased thanks to the significant international program undertaken during 2005.

 

 

RECOMMENDATION

That the information contained in the report on International Links Program - Update Report be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


The City Supported by Infrastructure

 

Item                                                                                                                                       Page

 

9        Tender 04-05/06  - Construction of Concrete Path Paving 2005/2006 in Three Separate Wards 38/144                                                                                                                                          45

 

 



Ordinary Meeting

21 November 2005

The City Supported by Infrastructure

 

 

The City Supported by Infrastructure

 

 

9

Tender 04-05/06  - Construction of Concrete Path Paving 2005/2006 in Three Separate Wards    

38/144

Compiled by:                Robert Simpson - Construction Supervisor

Authorised by:             David Burns - Asset Manager  

Strategic Program Term Achievement: A plan is being implemented for bus shelters, cycleways and footpath networks having regard for the access, health and recreational needs of the community.

Critical Action: Develop and implement footpath, cycleway and bus shelter programs, incorporating recommendations from the PLAN Study and identify the recurrent maintenance costs and funding sources.

        

Purpose:

To report to Council on the Tender for the construction of path paving in three separate wards for the 2006 financial year.  The report recommends that tenders from De Vries Concreting and Excavations Pty Ltd be accepted to carry out the footpaths in North Ward  and East Ward and that the tender from Danste Pty Ltd be accepted to construct footpaths in the South Ward 2006 Footpaving Programs.

 

Background

Initial tenders for the 2005/2006 Concrete Path Paving Program were called for and closed on 20 April 2005.

 

The tenders included an item for the costs associated with the location of Telstra infrastructure in accordance with Telstra requirements. The inclusion of this item reflected concerns about Council meeting its duty of care to Telstra and potential liability claims for damages to Telstra infrastructure.

 

Telstra’s requirements are outlined with their service plans, which are provided to Council in response to Dial Before You Dig enquiries. The major concern relates to the requirement for potholing and visual location of Telstra cables every 5 metres when working parallel to the Telstra cables.

 

Tenders received indicated that a reasonable cost to comply with the Telstra requirement was in the order of $90,000 per ward. This was considered to impose a significant and unreasonable cost burden upon Council and as such the tenders were rejected and the matter further investigated.

 

The Telstra requirement is considered to be a blanket procedure which does not consider the likely risks and consequences associated with each particular worksite and hence is not considered to follow principles of good risk management.

 

As a result Council has developed its own methodology for the location of Telstra infrastructure. The methodology was developed in consultation with Council’s Legal Officer and Risk Management Co-ordinator.

 

In essence, our methodology involves a formal risk assessment to consider factors such as the type and location of work to be carried out (including proposed excavation depths), the type of Telstra infrastructure in place, its proximity to the works, the likelihood of damage to the Telstra infrastructure and the likely consequence of such damage. Based on this risk assessment, the need for physical location, either by radio detection equipment and or non-destructive potholing techniques, the need to consult with Telstra Network Integrity representatives and any requirement for Telstra plant relocations or job redesign can be determined.

 

The Risk Management Co-ordinator has indicated this methodology based on risk management principles should limit the liability of Council in the event that Telstra infrastructure is damaged provided that Telstra is notified of the results of our risk assessment and the methods to be used to minimise potential disruption.

 

The tender document has been changed to reflect this new methodology and fresh tenders called.

Current Situation

Tenders were called for the construction of Concrete Path Paving on Council’s 2005/2006 Works Construction Program in three separate Wards.

 

A compulsory pre-tender meeting was held on Wednesday 19 October 2005 to ensure the tenderers were fully aware of the contract requirements.

 

A performance criteria has been included to ensure the budget allocation is spent by the end of the 2005/2006 financial year. The contractor will have to complete sixty percent of his allocated program by 30th March 2006, ninety percent by 31st May 2006 and the whole program by 30th June, 2006. Work that cannot be completed by the performance deadlines will be given to another contractor.

 

The tenders were called for a substantial proportion of the program with the balance to provide skills based training for Council staff and to fill gaps in the Works Program between projects and other items such as service adjustments.

 

Eleven tenders were received at the close of tender 3pm on Wednesday, 26 October 2005.

 

The tender is a Schedule of Rates Contract to supply all plant, labour and material etc to complete the following payment items:

 

·    75mm thick unreinforced concrete paths

·    100mm thick concrete paths reinforced with F72 mesh

·    3 metre wide 125 mm thick concrete paths with F72 mesh

·    extra over for excavation below 150mm

·    perambulator ramps

·    125mm thick concrete reinforced paths with F72 mesh (through reserves)

·    Hourly rate for labour.

·    Utility service locations using a Telstra accredited cable locator

·    “Potholing”- actual service location using a non-destructive digging machine. Used only for location of Telstra’s optical fibre cables or shallow major copper cables

 

Indicative provisional quantities were shown against each item to allow a Total Contract Price to be determined to enable a fair comparison of the tenders.

 

The table below shows the extended totals from the indicative quantities for all the tenders received. (All data excludes GST.). The lowest tender for each Ward is shaded.

 

 

NORTH WARD

SOUTH WARD

EAST WARD

Concole Concrete Pty Ltd

170,740

n.a.

n.a.

De Vries Concreting and Excavations Pty Ltd

185,465

188,515

180,528

Danste Pty Ltd

188,940

184,590

183,760

D G V Constructions Pty Ltd

194,340

186,820

186,820

Statewide Civil Pty Ltd

193,087

193,087

193,087

N.A.Zappacosta Pty Ltd

208,150

206,250

204,350

Platinum Civil Pty Ltd

245,197

245,197

245,197

Zaro Concrete Pty Ltd

253,160

249,480

246,440

Nepean Concrete Industries Pty Ltd

n.a.

n.a.

257,700

Kelbon Concrete and Paving Pty Ltd

267,500

267,500

267,500

Kingston Industries Pty Ltd

358,702

358,702

358,702

 

NORTH WARD    

Concole Concrete Pty Ltd had the lowest tender total price of $170,740 for North Ward. De Vries Concreting and Excavations Pty Ltd had the second lowest tender price of $185,465 and Danste Pty Ltd had the third lowest tender price of $188,940.

 

SOUTH WARD

Danste Pty Ltd had the lowest tender total price of $184,590 for South Ward. DGV Constructions Pty Ltd had the second lowest tender price of $186,820 and     De Vries Concreting and Excavations Pty Ltd had the third lowest tender price of $188,515.

 

EAST WARD

De Vries Concreting and Excavations Pty Ltd had the lowest tender total price $180,528 for East Ward. Danste Pty Ltd had the second lowest tender price of $183,760 and DGV Constructions Pty Ltd had the third lowest tender price of $186,820.

Tenderer Assessment

Three tenders were assessed against the selection criteria being tender price, past performance, availability, and suitability to carry out this type of work.  An examination of the tenders offered by the other companies indicated that there was no real advantage to Council in considering these tenders any further.

 

Concole Concrete Pty Ltd

Concole Concrete Pty Ltd has not previously worked for Council.  The tendered price for North Ward was considerably lower than the second and third tenderers who had worked for Council last year.

 

The tenderer was interviewed to clarify his understanding of the contractual requirements of the contract and asked to check his unit rates as they appeared low.  The tenderer later withdrew his tender as the submitted rates for pay items 8 and 9 “service locations using a Telstra accredited locator” and “service location potholing using non-destructive digging machine” were too low.

 

De Vries Concreting and Excavations Pty Ltd was awarded and recently completed the North Ward 2004/2005 Footpath Program.

 

They have carried out similar work for Council over many years and have proven satisfactory. They have completed extra work on several occasions that other contractors have been unable to finish. 

 

Danste Pty Ltd was awarded and recently completed the South Ward 2004/2005 Footpath Program. Their work was satisfactory.

Capacity to Complete Program

The allocated budget for footpaving in the 2005/2006 Works Construction Program is $750,000 or $250,000 per Ward. (This includes the Footpath Paving Program and the Path Paving-Recreation Program). It is expected that additional footpath projects from Parks, Voted Works, Section 94 contributions and bicycle programs will also become available in 2006.

 

A review of past productivity for De Vries Concreting and Excavations Pty Ltd and Danste Pty Ltd reveals both could complete two Wards each in the seven-month contract period.  De Vries Concreting and Excavations Pty Ltd and Danste Pty Ltd are available to start immediately.

 

Due to the footpath programs size, and length of contract period, and completion difficulties that may arise in the event of a contractor not being able to complete the contract, it is recommended that a contractor be given only two Wards with any additional work being offered to the lowest tenderer who is available to complete the work within the contract period.

Summary

Concole Concrete Pty Ltd has withdrawn its tender as the tendered rates were too low to complete the work to Council’s specification.

 

De Vries Concreting and Excavations Pty Ltd has a proven ability to complete work on time and to a satisfactory standard.  The contractor has the resources to complete two Wards in the contract period.

 

Danste Pty Ltd has completed work on time and to a satisfactory standard.

 

De Vries Concreting and Excavation Pty Ltd was the lowest tenderer in East Ward and later in North Ward (after Concole Concrete Pty Ltd withdrew it’s tender). 

 

Danste Pty Ltd was the lowest tender in South Ward.


 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender 04-05/06  - Construction of Concrete Path Paving 2005/2006 in Three Separate Wards be received

2.    the Schedule of Rates Tender from De Vries Concreting and Excavations Pty Ltd be accepted to carry out the footpaths in North Ward 2005/2006 Footpaving Programs

3.    the Schedule of Rates Tender from De Vries Concreting and Excavations Pty Ltd be accepted to carry out the footpaths in the East Ward 2005/2006 Footpaving Programs

4.    the Schedule of Rates Tender from Danste Pty Ltd be accepted to carry out the footpaths in the South Ward 2005/2006 Footpaving Programs

5.    in the event of a tenderer not being able to complete work in the allocated Ward by the end of the tender performance deadlines, the work be offered to the cheapest available tenderer as listed in the report

6.    any additional work from other programs be offered to the cheapest available tenderer as listed in the report.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Leadership and Organisation

 

Item                                                                                                                                       Page

 

10      2005 Local Government Association Conference 752/35                                                    53

 

11      Council's Meeting Calendar for 2006 21/15, 31/14                                                             56

 

12      Extension of Daylight Saving Time 752/35                                                                           59

 

13      Financial Assistance Grant                                                                                                  61

 

14      Summary of Investments & Banking for the period 28 September 2005 to 25 October 2005 6031/4                                                                                                                                          63

 

15      Salary Administration System 909/75 P521                                                                        68

 

16      Provision of Investment Advisory Services                                                                          72

 

17      Commercial Matter - Proposal to Allow Outdoor Eating Facilities on Part of the Public Footpath Area Located on the Eastern Side of Riley Street, Penrith within the New Extensions of Penrith Plaza. 686582 LE1                                                                                                                                   75

 

18      2005-2006 Management Plan - September Quarter Review 36/53                                     78

 

 



Ordinary Meeting

21 November 2005

Leadership and Organisation

 

 

Leadership and Organisation

 

 

10

2005 Local Government Association Conference    

752/35

Compiled by:                Glenn McCarthy - Executive Officer

Authorised by:             Steve Hackett - Director City Services  

Strategic Program Term Achievement: Council has reviewed its own role and operations and has adopted contemporary practices to best discharge its charter.

Critical Action: Review current structures and procedures supporting Council and Councillors' responsibilities.

        

Purpose:

To provide details of the 2005 Local Government Association Conference held in Mudgee from 22 to 26 October 2005.  The report recommends that the information be received.

 

Background

Council in its Management Plan states that it will seek to influence policies that effect local government at all levels. The annual meeting of the Local Government Association of NSW is the forum at which the on-going policies of local government in NSW are affirmed, amended and/or extended to address issues of concern for local government across the state. This year’s conference was held in Mudgee from 22 to 26 October 2005. The theme of the conference was “Meeting Expectations … Can We?”.

 

Council’s delegates to the conference were His Worship the Mayor, Councillor John Thain and Councillors Jim Aitken OAM, Kevin Crameri OAM, Greg Davies, Karen McKeown, Garry Rumble and Pat Sheehy AM.  Councillor Susan Page attended the Conference as an observer.

 

The support team was led by the General Manager Alan Travers, Council’s Director – City Strategy, Alan Stoneham; Legal Officer – Stephen Britten; Executive Officer, Glenn McCarthy; Aboriginal Liaison Officer, Carolyn Gartside and Children’s Services Co-ordinator, Janet Keegan.

Outcome of Motions Submitted by Council

Council has a very successful track-record in past years at influencing the development of state-wide LGA policy particularly in the areas of children’s services funding, planning, the environment, community planning, fire and emergency services, roads and transport and rating policy. This year Council submitted eleven (11) motions. Of these, nine (9) motions sought to add to LGA policy and two (2) called for action to be taken by the Executive.

 

As a result of motions put forward by Penrith City Council it is now the policy of the LGA that:

 

·    The Local Government Association calls upon the NSW State Government to inject significant additional funding into preschools to ensure all preschools across the state are adequately funded.

·    The Local Government Association calls upon the Department of Local Government to review the Orders provisions under Section 124 of the Local Government Act, 1993 so as to:

1.      Provide clearer definitions for the terms used.

2.      Provide powers for local authorities to recover costs in relation to expenses incurred to resolve issues of non-compliance.

3.      Review fixed penalties for offences under the Local Government Act, 1993 (LGA) to reflect similar penalties for offences under the Environmental Planning and Assessment Regulations 2000.

·    The Local Government Association make representations to the Building Professionals Board to develop and implement an accreditation scheme that includes ongoing professional development for access consultants who provide advice and certification for development applications.

·    The Local Government Association request action by the State Government to reduce the impact of Common Indian Myna birds by eradicating the species along the east coast of NSW where they currently proliferate.  It is the Local Government Associations view that a State Management Plan be designed, implemented, monitored and funded by the State Government to control the species.

·    The Local Government Association make representations to the:

 

1.      Minister for Roads to seek an increase in the level of service of landscape maintenance, sweeping, litter and graffiti removal on the State Road Network

2.      Minister for Transport to improve the presentation and level of maintenance of railway property along the rail corridors and to the development of Plans of Management between RailCorp and Councils for the management and maintenance of railway station forecourts/ interchanges and commuter car parks.

3.      Relevant Ministers to have State Government Corporations increase their commitment and participation to maintain their properties and equipment in an acceptable condition and free of graffiti.

·    The Local Government Association request that the Department of Local Government develop and introduce a system of accreditation and regulation of Aerated Wastewater Treatment System (AWTS) service agents for the purposes of removing the need for Council inspection of such systems.

·    The Local Government Association request that the State Government ensure that any revenue generated from a restructure in the pricing of water be evident in a proportionate increase in expenditure within those areas that contribute to key water quality issues such as aquatic weed control, maintenance of environmental flows and nutrient removal within the significant water catchments.

·    The Local Government Association calls upon the State Government to amend Section 525(1) and Section 526(1)(a) & (3) of the Local Government Act 1993, so that a rateable person’s application for re-categorisation of their land is limited to the current financial year.

·    The Department of Local Government be strongly requested to review the Model Code of Conduct with a view to its practicalities. It is suggested that this review should involve practical input from the LGSA, the LGMA and a wide range of Councils.

It is also requested that consideration should also be given to the equity between the Model Code of Conduct that applies to Councils and the Code of Conduct that is applicable to Members of State Parliament.

 

The Motions put by Penrith City Council and referred to the Executive for action were:

 

·    That the Local Government Association make representations to the Minister for the Environment to introduce effective legislation to enable Local Government to control the proliferation of billposters in public areas.

·    That the Local Government Association make representations to the Minister for the Environment to return the Section 88 levy being paid per tonne of waste taken to landfill, back to the industry.

Other Motions

More than 200 new or amended items of policy were added to the LGA’s policy as a result of the deliberations of the conference. A full list of the outcomes of the Motions put before the conference will be provided to Councillors under separate cover when they become available from the LGA.

Conference Venue for 2007

Coffs Harbour was chosen by the Conference as the venue for the 2007 Conference. The 2006 Conference will be hosted by Blue Mountains City Council.

 

Conclusion

 

Council was again successful in influencing NSW Local Government policy and in advocating and lobbying for better outcomes that affect Penrith City and other local government areas across the State.

 

 

 

RECOMMENDATION

That the information contained in the report on 2005 Local Government Association Conference be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

21 November 2005

Leadership and Organisation

 

 

Leadership and Organisation

 

 

11

Council's Meeting Calendar for 2006    

21/15, 31/14

Compiled by:                Cristy Stevens - Executive Services Officer

Authorised by:             Glenn McCarthy - Executive Officer  

Strategic Program Term Achievement: Council has reviewed its own role and operations and has adopted contemporary practices to best discharge its charter.

Critical Action: Review current structures and procedures supporting Council and Councillors' responsibilities.

Purpose:

To propose a Meeting Calendar for Council for 2006.  The report recommends that the Meeting Calendar for 2006 be adopted.

 

Background

The Local Government Act Section 365 states that the Council is required to meet at least 10 times each year, each time in a different month.

Ordinary Meetings

For 2006, Ordinary Meetings have been scheduled to occur on the first and third Mondays of each calendar month excluding January.  When a public holiday falls on either the first or the third Monday, Ordinary Meetings have been scheduled for the second and fourth Mondays of that month were practicable. 

Care has also been taken to avoid known commitments such as the National General Assembly of Local Government, the Local Government Association of NSW Annual Conference and the Australian Local Government Women’s Association State Conference.  In addition, commitments to various boards and committees including WSROC, Westpool, the Hawkesbury River County Council and other scheduled Council-related commitments of Councillors and the organisation have been taken into account.

Conclusion

The draft Meeting Calendar for 2006 (set out overleaf) has been prepared in accordance with the Local Government Act and Council policy.

 

RECOMMENDATION

That:

1.     The information contained in the report on Council's Meeting Calendar for 2006 be received

2.     The draft Council Meeting Calendar for 2006 be adopted.

 

ATTACHMENTS/APPENDICES

1. View

Meeting Calendar

1 Page

 Appendix

 


Ordinary Meeting

21 November 2005

Appendix 1 - Meeting Calendar

 

 

 


Ordinary Meeting

21 November 2005

Leadership and Organisation

 

 

Leadership and Organisation

 

 

12

Extension of Daylight Saving Time    

752/35

Compiled by:                Cristy Stevens - Executive Services Officer

Authorised by:             Glenn McCarthy - Executive Officer

Requested By:             Councillor Garry Rumble 

Strategic Program Term Achievement: Council has reviewed its own role and operations and has adopted contemporary practices to best discharge its charter.

Critical Action: Review current structures and procedures supporting Council and Councillors' responsibilities.

Purpose:

To advise Council, as per a request from Councillor Rumble, of the steps to be taken to lobby the State Government to have an Extension of Daylight Saving time to the first Sunday in October, commencing in October 2006.  The report recommends that Penrith City Council write to the Attorney General's Department to request a change to the legislation, to have Daylight Saving commence on the first Sunday in October.

 

Background

At the Ordinary Meeting of Council held on Monday 31 October 2005, Councillor Garry Rumble requested a report on Council lobbying the New South Wales State Government with regard to the commencement of daylight saving on the first Sunday in October rather than the last Sunday.

 

Daylight saving operated nationally during World War I from 1 January 1917 to 25 March 1917, and during World War II for three summers, beginning on 1 January 1942.

 

Daylight saving was introduced again in New South Wales on 31 October 1971 after the Standard Time Act 1971 was passed by State Parliament.

 

A referendum held on 1 May 1976 submitted a proposal that daylight saving be adopted on a permanent basis.  Electors voted at a ratio of 13:6 in favour of the proposal.

 

Current Situation

The regulation of daylight saving is a State Government responsibility that rests with the Attorney General’s Department, and in New South Wales, the Standard Time Act 1987 governs standard time and daylight saving.  Changes to the period of daylight saving may be made by regulation.

 

Daylight saving currently begins at 2:00am Eastern Standard Time on the last Sunday in October and ends at 3:00am summer time on the last Sunday in March.

 

Parliament has in the past legislated to make changes to daylight saving periods to coincide with events of national significance.  Daylight saving was brought forward by two months in 2000 to coincide with the staging of the Olympic Games in Sydney.  More recently, daylight saving has been extended by one week in 2006 to coincide with the Commonwealth Games in Melbourne.  Daylight saving in the 2006/2007 summer will revert to the standard period.

 

Any requests to have amendments made to the Standard Time Act 1987 can be directed to the New South Wales Attorney General’s Department.  In this case, the request would be to alter the definition of “summer time period” in the act to mean: ‘a period starting at 2 am on the first Sunday in October (currently last Sunday in October) in each year and ending at 2 am on the last Sunday in the following March’.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Extension of Daylight Saving Time be received

2.     Penrith City Council write to the Attorney General’s Department requesting that consideration be given to altering the Standard Time Act 1987, to have the definition of “summer time period” mean: a period starting at 2 am on the first Sunday in October in each year and ending at 2 am on the last Sunday in the following March.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

21 November 2005

Leadership and Organisation

 

 

Leadership and Organisation

 

 

13

Financial Assistance Grant    

6012/26

Compiled by:                Natalie Eglem - Management Accountant - Budget (Acting)

Authorised by:             Vicki O’Kelly - Financial Services Manager  

Strategic Program Term Achievement: A sound long-term financial position is maintained in balance with pressures to provide new and expanded services.

Critical Action: Achieve agreed financial performance targets.

        

Purpose:

To provide Council with information regarding the Financial Assistance Grant to be received from the Federal Government for 2005-06.  The report recommends that the information be received.

 

Background

A significant part of Council’s annual revenue ($9.2m in 2005-06) is derived from the Financial Assistance grant from the federal Government.  This grant has two components, a general component  ($7.6m) and a roads component ($1.6m).  The calculation of the grant is an extremely complex exercise and Council has no control over many of the factors.  As it is an allocation of a pool of funds the impacts of social and economic factors in other areas of the state will have an impact on the amount available for Penrith.

 

The New South Wales Grants Commission visited Penrith in November 2004 to discuss the allocation process and also provided Council with the opportunity to make representations.  Council was unsuccessful in its special submission in relation to the 2005-06 calculation of the financial assistance grant, as our existing calculation measures were considered adequate by the commission.

 

The Financial Assistance Grant (FAG) allocated this year was $284,754 more than estimated during the budget process.  At the time of preparing the budget it was expected that the increase in the grant would be minimal and an increase of only 1.94% on 2004-05 actual was factored in. When the grant was announced in August the result was actually a 5.21% increase on the previous year.  The roads component of the grant was an additional $60,766, which according to Council policy, is added to the roads budget. 

 

 

 2001-02

 2002-03

 2003-04

 2004-05

 2005-06

Total Financial Assistance Grant

8,118,952

8,741,720

8,793,431

8,714,034

9,167,872

General Purpose Component

6,796,036

7,312,488

7,330,556

7,233,103

7,607,106

Roads Component

1,322,916

1,429,232

1,462,875

1,480,931

1,560,766

% Increase on prior year

Total Financial Assistance Grant

4.36%

7.67%

0.59%

-0.90%

5.21%

General Purpose Component

4.27%

7.60%

0.25%

-1.33%

5.17%

Roads Component

4.86%

8.04%

2.35%

1.23%

5.39%

 

 

 

 

RECOMMENDATION

That the information contained in the report on Financial Assistance Grant be received

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

21 November 2005

Leadership and Organisation

 

 

Leadership and Organisation

 

 

14

Summary of Investments & Banking for the period 28 September 2005 to 25 October 2005    

6031/4

Compiled by:                Pauline Johnston - Expenditure Accountant

Authorised by:             Vicki O’Kelly - Financial Services Manager  

Strategic Program Term Achievement: A sound long-term financial position is maintained in balance with pressures to provide new and expanded services.

Critical Action: Achieve agreed financial performance targets.

        

Purpose:

To provide a summary of investments for the period 28 September 2005 to 25 October 2005, and a Statement of General Fund Balances at 25 October 2005.

 

Background

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1999, relevant regulations and Council’s Investment Policy.

2.   Council’s Cash Book and Bank Statements have been reconciled as at 25 October 2005.

 

Barry Husking

Responsible Accounting Office

 

 

RECOMMENDATION

That:

1.   The information contained in the report on Summary of Investments & Banking for the period 28 September 2005 to 25 October 2005 be received

2.   The Certificate of the Responsible Accounting Officer, Statement of General Fund Bank Balances as at 25 October 2005 and the Summary of Investments for the period 28 September 2005 to 25 October 2005 be noted and accepted

3.   The graphical investment analysis as at 25 October 2005 be noted

 

ATTACHMENTS/APPENDICES

1. View

Summary of Investments October 2005

3 Pages

 Appendix

 


Ordinary Meeting

21 November 2005

Appendix 1 - Summary of Investments October 2005

 

 

 

 

 

Summary of Investments


25 October 2005

 



Statement of General Fund Bank Balances

As at 25 October 2005

 


 


Commentary for October 2005

 

Responses to Council’s Expression of Interest for Investment Advisory Services have been evaluated.   A report and recommendation is being  presented  to Council at tonight’s  meeting.

 

Once appointed, the advisor or team of advisors will create an individually managed portfolio for a portion of Council’s surplus funds.  The portfolio should earn a regular income return above the Bank Bill rate and therefore higher than Council can currently earn on term deposits or commercial bills in the short-term money market.

In the meantime, Council’s portfolio has fallen just below benchmark, despite the returns earned on Floating Rate Notes and Ethical Fund investments.

 

Most investments are being placed short term, as normally investors are rewarded with higher returns if they choose to buy longer dated investments, but recently that has not been the case in Australia.  The yield curve remains very flat, with only minimal movements in rates during October, although the one year rate offered by some financial institutions rose to 6% this week.

 

The cash rate has not changed since March 2005, and most economists are not anticipating much movement in the immediate future especially as the CPI for the September 2005 quarter reflected continuingly low inflation.

 

Investment Performance (this data is shown in graphical format on the following pages):

 

UBSWA Bank Bill index............................................................................................. 5.76%

Weighted average return (current portfolio).................................................................... 5.72%

LGFS Ethical Fund.................................................................................................... 5.83%

Floating Rate Notes average (FRNs)............................................................................ 5.87%


Monthly Net Return v UBSA Bank Bill Index


 



Investment Portfolio


 



Ordinary Meeting

21 November 2005

Leadership and Organisation

 

 

Leadership and Organisation

 

 

15

Salary Administration System    

909/75 P521

Compiled by:                Steve Hackett - Director City Services

Authorised by:             Alan Travers - General Manager  

Strategic Program Term Achievement: Council values its staff and its workforce culture is adaptable, harmonious, flexible and conducive to high levels of innovation, empowerment, motivation and productivity.

Critical Action: Opportunities are created for all staff to realise their potential and systems encourage innovation, empowerment, motivation and productivity.

        

Purpose:

To provide Council with a status report on Skill and Knowledge Assessments and completion of outstanding assessment processes for Managers.  The report recommends that the information be received.

 

Background

Council’s Salary Administration System and its underpinning policies and procedures has been recognised as setting an industry standard in award compliance.  The processes of recognising and rewarding skills and knowledge and the development of appropriate training programs have greatly strengthened the overall profile of Council’s workforce.

 

Staff have embraced the requirements of skills and knowledge attainment and have been motivated to acquire additional identified skills.  This in turn has meant that Council is able to undertake a broader range of activities by using its own staff.  A significant result has been that staff turnover rates have decreased to the lowest levels in four years.  In particular there has been a decrease in staff turnover from 18.9% to 16.4% over the past 18 months. 

 

Council’s Workforce Agreement of 2002 provided for two methods for salary progression. These were:

 

§ All eligible staff received the first salary progression of one step or a minimum increase of 2% without a requirement to undertake a Skills and Knowledge Assessment.  This movement was subject to specific criteria.

§ Further salary progression for staff applied when the Skills and Knowledge based assessment was undertaken.  The operative date for this process was from the anniversary date of appointment of staff to their current position and commenced with retrospectivity from 1st July 2001.  This phase required staff to apply for an assessment process.

Current Situation

Since the commencement of the Skills and Knowledge Assessment process 498 applications for assessment have been received.  Of these 364 assessments have been completed and 72 assessments are in progress. 

 

Table 1 provides an overall summary of the assessment status.

 

 

 

TABLE 1:

 

Status of Applications

Number of Applications

Assessments not commenced

16

Assessments in Progress

72

Assessments Completed

364

Sub total

452

OPO’s

46

Sub total

46

Grand Total of Applications Received

498

 

OPO’s are occupants above step 3 of the Salary Structure and subject to separate treatment in accordance with sub clause 9.2 of the Council Agreement.

 

Table 2 provides the status of retrospective applications, that is those applications having an operative date of the anniversary of appointment to the position after 1st July 2001.

 

TABLE 2:

 

Retrospective Applications Received

Retrospective Applications Completed

Retrospective Applications In Progress

Retrospective Applications Not Yet Commenced

Band 1

106

104

2

Nil

Band 2

62

57

5

Nil

Band 3

32

29

2

1

Band 4

2

Nil

Nil

2

Totals

202

190

9

3

 

It should be noted that of the 190 retrospective applications completed 74% received salary progression.  Overall 80% of assessments completed have received salary progression. 

 


Table 3 represents this by Band.

 

TABLE 3:

 

Assessments Completed

Achieved Salary Progression

Salary Unchanged

Band 1

206

166

40

Band 2

99

76

23

Band 3

59

53

6

Band 4

Nil

Nil

Nil

Total

364

295

69

 

A significant feature of the overall Skill and Knowledge Assessment has been that 444 new contemporary position descriptions have been developed to reflect the responsibilities for positions within Council.

 

Managers Assessments

 

The above tables indicate that the only remaining retrospective assessments to be undertaken are the Manager positions falling in Band 4.  There are currently 13 Managers who are eligible for retrospective assessment.  All of these managers have been in their current positions for at least 10 years with the exception of one Manager who has in excess of eight in the current position.

 

At present there is no process in place to enable Managers to apply for an assessment process.  Over the past nine months a model has been in development and is to be presented to C.M.T in the near future.

 

A significant feature in the development of a model for Managers is the performance outcomes from the performance planning and review process.  These outcomes are more critical for Managers having regard to the requirements of Managers in the Management Plan process.  This will be the major factor in developing a process for Managers in the future.  This is not expected to be in place within the next management planning cycle.

 

Process

 

It is intended to clear the retrospective assessments for the 13 eligible Managers by moving them to their next applicable salary step in the salary structure having regard to the following considerations:

 

§ The Managers will need to have satisfied the performance planning and review requirements over the past four years.  The process by Managers involves a rigorous annual self assessment with the accountable Director

 

§ Given that 80% of all staff have been successful in receiving salary progression it would be reasonable to expect that the Managers would be successful in any process.

 

§ Improved alignment of the Organisation to Councils Strategic Program has seen accountabilities for Critical Actions assigned to Managers.  A further development has been the inclusion of Managers in the accountability for delivery of Term Achievements.  There is also a stronger involvement of Managers in the Strategic Planning process through a team based approach.  Some Managers have also been given responsibility to lead in the “cluster team” concept.

 

§ To date efforts have been focussed on clearing the overdue Skills and Knowledge Assessments of staff in Bands 1, 2 and 3.  Managers have been instrumental in assisting to clear this backlog and thereby ensuring that industrial harmony has been maintained.

 

§ Managers have been prepared to accommodate the demands of the Salary System to the benefit of their staff without reference to their own circumstances. 

 

The process outlined for eligible Managers has been approved by the General Manager and the information in this report provided to the Joint Consultative Committee.  Funds have been set aside in the salary system reserve to cover the retrospective assessment processes for all staff.

 

Conclusion

 

Progress over the past 4 years with development of the Salary Administration System is now at the point where all retrospective skill and knowledge assessment processes (arising from the Council Agreement) are complete.  This is a significant achievement given a demanding time frame and expectations.   The completion of this stage now moves the Salary Administration System into an ongoing maintenance program which allows for the orderly progressing of staff through the system (subject to satisfying skill and knowledge requirements).  It can be said that Council now has a transparent system in place that is regarded as robust yet fair and equitable.

 

 

RECOMMENDATION

That the information contained in the report on Salary Administration System be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.