CONFIRMED MINUTES

 OF THE POLICY REVIEW COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE PASSADENA ROOM, PENRITH

ON MONDAY 22 MAY 2006 AT 7:08PM

PRESENT

His Worship the Mayor Councillor John Thain, Councillors Kaylene Allison, David Bradbury, Kevin Crameri OAM (arrived 7:10PM), Greg Davies, Mark Davies, Ross Fowler, Jackie Greenow, Karen McKeown, Garry Rumble, Pat Sheehy AM, and Steve Simat.

 

APOLOGIES

PRC 15  RESOLVED on the MOTION of Councillor Steve Simat seconded Councillor Jackie Greenow that apologies be received and accepted from Councillors Jim Aitken OAM, Lexie Cettolin and Susan Page.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor John Thain read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

WELCOME TO GUESTS

His Worship the Mayor, Councillor John Thain welcomed members of the Deerubbin Local Aboriginal Land Council, Mr Kevin Cavanagh (CEO), Mrs Maise Cavanagh (Secretary), Mr Don Dodds (Treasurer) and Mr Robert Lester.

  

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 20 March 2006

PRC 16  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Greg Davies that the minutes of the Policy Review Committee Meeting of 20 March 2006 be confirmed.

 

DECLARATIONS OF INTEREST

Councillor Ross Fowler declared a pecuniary interest in Item 7, ADI Site - Draft Dunheved Precinct Plan & Draft Planning Agreement as he is auditor or accountant for a number of landowners, and a director of businesses, that are directly or indirectly affected by the proposals discussed in the report.  Prior to the consideration of Item 7, Councillor Fowler left the meeting and and took no part in the debate or voting on that item.

ORDER OF BUSINESS

PRC 17  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Steve Simat that Items 6, 8 and 13 be dealt with before the other items in the business paper.

 

Councillor Kevin Crameri arrived at the meeting the time being 7:10PM.

  

MASTER PROGRAM REPORTS

 

The City AS A SOCIAL PLACE

 

6        Rezoning Application to amend Employment Zone - Waterside Estate, corner of Cranebrook and Andrews Roads, Cranebrook                                                                          4107/28

Council’s Planning Manager Mr Roger Nethercote introduced the report.

Mr Mark Attiwill, Regional Manager – Residential Communities NSW, from Stocklands Pty Ltd gave a short presentation on Stocklands proposals for the rezoning.

PRC 18  RESOLVED on the MOTION of Councillor Steve Simat seconded Councillor Greg Davies

That:

1.     The information contained in the report on Rezoning Application to amend Employment Zone - Waterside Estate, corner of Cranebrook and Andrews Roads, Cranebrook be received.

2.     Council advise Stockland of the key issues identified in the report that need to be addressed in any rezoning application.

THE CITY AS AN ECONOMY

8        Six Monthly Performance Report from the Penrith Valley Economic Development Corporation

Council’s Director – City Strategy, Mr Alan Stoneham introduced Ms Jane Holdsworth, CEO of the Penrith Valley Economic Development Corporation who gave a short presentation and showed a DVD on the construction of the new Penrith Valley Visitors’ Information Centre.

Councillor Garry Rumble congratulated Ms Holdsworth and called for acclaimation from the meeting on the achievements of the Corporation.

PRC 19  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Mark Davies that the information contained in the report on the Six Monthly Performance Report from the Penrith Valley Economic Development Corporation be received.

LEADERSHIP AND ORGANISATION

13      Workforce Planning and Workplace

The General Manager, Mr Alan Travers introduced the report and said that Council has made very good progress in this area.

Council’s Director – City Strategy, Mr Alan Stoneham spoke to the report and said that Council’s next step is to engage some external expertise to assist in the production of a strategic worforce and workplace plan.

PRC 20  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler

That:

1.     The information contained in the report on Workforce Planning and Workplace be received

2.     The information contained in the report on the Service Specifications Program be received

3.     The specification for Workforce Development be adopted.

The City IN ITS BROADER CONTEXT

 

1        Penrith Valley Cultural Precinct                                                                            2981/13

PRC 21  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Greg Davies that the information contained in the report on Penrith Valley Cultural Precinct be received.

 

2        City Centres' Vitality and Viability Review - Interim Precinct Guidelines                     

PRC 22  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Greg Davies

That:

1.     The information contained in the report on City Centres' Vitality and Viability Review - Interim Precinct Guidelines be received.

2.     The Interim Development Guidelines for the High Street West precinct and the former Council Chambers precinct be adopted, to be used in the assessment and control of new development within those precincts.

The City as a Social Place

4        Integration of the City's Principal Cultural Facilities                                                       

PRC 23  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Karen McKeown that the information contained in the report on Integration of the City's Principal Cultural Facilities be received

 

5        Castlereagh Cemetery and Crematorium Working Party                                     1008/2

PRC 24  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Castlereagh Cemetery and Crematorium Working Party be received

2.     Council endorse the program of activities outlined in the report.

 

 

3        Aboriginal Protocol for Penrith City Council                                                  1105/12 Pt3

PRC 25  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Karen McKeown

That:

1.       The information contained in the report on the Aboriginal Protocol for Penrith City Council be received

2.       Council reconfirm its current Aboriginal Protocol for Civic Receptions, Citizenship ceremonies, NAIDOC Week civic occasions, and Ordinary Council meetings as outlined in this report

3.       Council formally adopt the Policy on the Statement of Aboriginal and Torres Strait Islander Recognition as shown in Attachment 2 to this report on Aboriginal Protocol for Penrith City Council

4.       The Ordinary Meeting remain standing while the Statement of Aboriginal and Torres Strait Islander Recognition is read

5.       A further report be brought to Council following consultation with members of the local indigenous community, outlining the options relating to the dual naming of various locations in the city.

ITEM DEFERRED PENDING CONFIDENTIAL DISCUSSION

PRC 26  RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Greg Davies that Item 7 ADI Site - Draft Dunheved Precinct Plan & Draft Planning Agreement be deferred until after a discussion of the associated legal issues in closed session later in the meeting.

DECLARATION OF INTEREST

Councillor Kevin Crameri declared a non-pecuniary interest in Item 7 ADI Site - Draft Dunheved Precinct Plan & Draft Planning Agreement as he owns land in Llandilo in the vicinity of the area discussed in the report and he reserved his right to speak and vote on the item.

Leadership and Organisation

10      Service Specification Program                                                                                   36/35

PRC 27  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Karen McKeown

That:

1.     The information contained in the report on the Service Specification Program be received

2.     The specification for Financial Services be adopted.

 

11      Implementation of Best Practice OHS & Injury Management Systems           6011/101

PRC 28  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Karen McKeown

That:

1.   The information contained in the report on Implementation of Best Practice OHS & Injury Management Systems be received

2.   Council’s new OHSIM system be modified and improved over the next 18 months to the same extent as the systems implemented by self-insurers

3.   Council engage consultants to assist in bridging the gap between current OHSIM systems and the self insurance model

4.   A review be conducted in 18 months to compare the benefits gained from improved systems (measured through lower cost premiums) and the additional costs of converting to a full self-insurer

5.   Subject to the outcome of the cost benefit analysis, Council implement the claims systems as specified by Work Cover within 3 months following that analysis

6.   Council endorse the program to improve OHS and Injury management and allocate a provisional budget of $100,000 for external services from the insurance reserve as indicated in the report

7.   Council work with Westpool and its member Councils to develop a model for pooling of workers compensation amongst its members

8.   Council lobby the State Government to effect changes in legislation so as to enable licencing of joint workers compensation schemes such as Westpool, United Independent Pools and similar organisations.

 

12      Investment Policy                                                                                                                 

PRC 29  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Investment Policy be received

2.     Council adopt the proposed changes to the Investment Policy.

 

9        Mayoral Charity Ball                                                                                                         

PRC 30  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Greg Davies

That:

1.     The information contained in the report on Mayoral Charity Ball be received

2.     Council conduct a Mayoral Charity Ball on Friday 25 August 2006

3.     The name of the Ball be the ‘2006 Penrith Rotary Mayoral Charity Ball’

4.     Investigations into the establishment of a Penrith City Council Mayoral Charity Ball fund continue and if appropriate the fund be created

5.     The the beneficiary charity for the proceeds of the mayoral ball be determined by the Mayor of the day.

His Worship the Mayor, Councillor John Thain, called for a motion for the Policy Review Committee meeting to move into confidential session, the time being 8:30 PM.

Councillor Ross Fowler left the meeting the time being 8:30PM and did not return.

confidential business

PRC 31  RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Steve Simat that the press and public be excluded from the meeting while the Policy Review Committee discuss the following matter:

Legal Matter - ADI Site

as the issues to be raised refer to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

RESUMPTION OF BUSINESS IN OPEN COMMITTEE

The meeting moved out of confidential session at 8:53PM and the General Manager reported that after excluding the press and public from the meeting, the Policy Review Committee met in confidential session from 8:30PM to 8:53PM to consider a legal matter involving the ADI.  The General Manager reported that while in confidential session, the Committee made the following resolution:

PRC 32  RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Steve Simat that a further report be provided to all Councillors regarding the legal issues discussed during the confidential session of the Policy Review Committee.

THE CITY AS A SOCIAL PLACE

7        ADI Site - Draft Dunheved Precinct Plan & Draft Planning Agreement     4130/26 Pt 5

Councillor Greg Davies left the meeting the time being 9:08PM and did not return.

Councillor Karen McKeown left the meeting the time being 9:25PM.

Councillor Karen McKeown returned to the meeting the time being 9:27PM.

PRC 33  RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Steve Simat

That:

1.     The information contained in the report on ADI Site - Draft Dunheved Precinct Plan & Draft Planning Agreement be received.

2.     The proposed works schedules included in the Attachments to this report be included in the draft Planning Agreement.

3.     Council publicly exhibit the draft Planning Agreement in accordance with the provisions of the Environmental Planning & Assessment Act, 1979 and Regulations and authorise the Legal Officer and Environmental Planning Manager to finalise the content of the draft Planning Agreement prior to the formal public exhibition process.

4.     Further consideration of the draft Dunheved Precinct Plan be deferred until the further report requested in the confidential session of tonight’s Policy Review Committee is submitted

5.     Delfin Lend Lease be advised of Council’s decision.

Councillor Kevin Crameri requested that his name be recorded as having voted against the motion.

There being no further business the Chairperson declared the meeting closed the time being 9:33PM.

 

I certify that these 6 pages are the Confirmed Minutes of the Policy Review Committee Meeting of Penrith City Council held on 22 May 2006

 

 

 

                                       ____________________                ______________

                                                Chairperson                                     Date