17 July 2006

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 17 July 2006 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours Faithfully

 

 

Alan Travers

General Manager

 

BUSINESS

 

1.           APOLOGIES

 

2.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Pat Sheehy - 14 July 2006 to 9 August 2006 inclusive.

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 3 July 2006.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Interest

 

5.           ADDRESSING THE MEETING

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION

 

8.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Local Traffic Committee Meeting - 3 July 2006.

Disability Access Committee Meeting - 7 June 2006.

 

9.           MASTER PROGRAM REPORTS

 

10.         URGENT REPORTS (to be dealt with in the master program to which the item relates)

 

11.         QUESTIONS WITHOUT NOTICE

 

12.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 17 July 2006

 

table of contents

 

 

 

 

 

seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

report and recommendations of committees

 

 

master program reports

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


Statement of Recognition of Penrith City’s

Aboriginal and Torres Strait Islander
Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 



MEETING CALENDAR

 

July 2006 - December 2006

 

 

TIME

JULY

AUG

SEPT

OCT

NOV

DEC

 

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Meetings

7.00 pm

 

7

4ü

9

6

4

 

17

21#+

18

25^

23

20 #

11

 

Policy Review Committee

7.00 pm

24

14

11@

16

13

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

#  Meetings at which the Management Plan quarterly reviews are presented.

v Meeting at which the Draft Management Plan is adopted for exhibition

 

#+  General Manager’s presentation – half year and end of year review

*   Meeting at which the Management Plan for 2006/2007 is adopted

 

@  Strategic Program progress reports (only business)

ü  Meeting at which the 2005/2006 Annual Statements are presented

 

 

^   Election of Mayor/Deputy Mayor (only business)

 

·         Council has two Ordinary Meetings per month where practicable.

·         Extraordinary Meetings are held as required.

·         Policy Review Meetings are held monthly where practicable.

·         Members of the public are invited to observe meetings (Ordinary & Policy Review) of the Council.

Should you wish to address Council, please contact the Executive Officer, Glenn McCarthy on 47327649.

 

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 3 JULY 2006 AT 7:03PM

NATIONAL ANTHEM

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor John Thain read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor Councillor John Thain, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury (arrived at 8.08 pm), Lexie Cettolin, Kevin Crameri OAM, Greg Davies (arrived at 7.05 pm), Mark Davies, Ross Fowler, Jackie Greenow, Karen McKeown, Garry Rumble, Pat Sheehy AM, and Steve Simat.

 

APOLOGIES

925  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Pat Sheehy that apologies be accepted from Councillor Bradbury.

 

LEAVE OF ABSENCE

Councillor Sheehy requested that leave of absence previously granted to Councillor Susan Page be extended to 10 July 2006 inclusive.

 

926  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Jackie Greenow that the leave of absence previously granted to Councillor Susan Page be extended to 10 July 2006 inclusive.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 19 June 2006

927  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Steve Simat that the minutes of the Ordinary Meeting of 19 June 2006 be confirmed.

 

DECLARATIONS OF INTEREST

There were no declarations of interest.

SUSPENSION OF STANDING ORDERS

928  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Ross Fowler that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7.04 pm.

 

Mr James Warwick

Representing the Emu Plains Soccer Club, addressed the meeting on Item 4 - Perimeter Fence at Darcy Smith Oval, Emu Plains, and

Speaking AGAINST the Recommendation.

 

Mr Warwick stated that, as the current President of the Emu Plains Soccer Club, he has an inherent responsibility to the Club’s original Federation, life members and current members to preserve the fields as a football precinct and that any cricket style enclosure would detract from the original and current main park usage as football fields.

 

Mr Warwick stated that soccer authorities are not keen to set a precedent in terms of minimum safe distances, due to possible litigation issues, but as a guide for any obstruction around a field is between 5 and 6 metres, depending on the structure.  All the people that he has spoken to believe any picket style fence creates a more dangerous hazard to players, spectators and people retrieving balls. The current fence proposal can only provide 2 to 3 metres and this would also require moving the fields a further 6 metres onto and including the turf wicket.  He added that soccer at the fields runs over 42 weeks, providing disabled, hearing impaired and Aboriginal children, as well as people of all ages, with the opportunity to engage in a competitive but fun sport.

 

In closing, Mr Warwick suggested that Council could protect all users by erecting a single steel green pipe fence, similar to those at several parks in the district.

 

 

Councillor Greg Davies arrived at 7.05 pm.

 

 

Mr Anthony Zammit

Representing the Emu Plains Soccer Club, addressed the meeting on Item 4 – Perimeter Fence at Darcy Smith Oval, Emu Plains, and

Speaking AGAINST the recommendation.

 

Mr Zammit stated that, having observed many hooligans driving in the car park, and on the soccer fields, he questioned why Council would not stop access entirely.

 

Mr Zammit also expressed his concern that Emu Plains Soccer Club might be requested to move to other grounds.

 

Mr Zammit concluded by asking who will control access into any fenced off area, stating that he has seen vehicles drive on the soccer field, up to the cricket pitch.

 

 

Ms Rosemarie Colosi

Representing the Neighbours Group, 1233 Mamre Road, Kemps Creek, addressed the meeting on Item 7 – Development Application 05/1239 for an additional packing shed with carparking, loading and driveway area for an existing rural industry at Lot 15 DP 30265 (No. 1219 – 1231 ) Mamre Road, Kemps Creek.  Applicant:  Mosca Pserras Architects; Owner:  Kool Packers Pty Ltd DA 05/1239, and

Speaking AGAINST the recommendation. 

 

Ms Colosi outlined the concerns of the Neighbours Group, 1233 Mamre Road, Kemps Creek, mainly surrounding safety issues, and include: 

  • Seven day per week trading on the site
  • Traffic flow to and from the site
  • Flood issues since land levels have been changed
  • Noise from refrigerated trucks leaving motors running during the night
  • Privacy and security issues, with regard to the proposed car park to be built at the back of the existing shed
  • Potential for accidents due to build up of early morning peak traffic on Mamre Road, particularly involving traffic leaving the site and entering Mamre Road
  • Lack of turning facilities on site, necessitating backing of trucks into the site driveway, and no turning lane from Mamre Road
  • Lack of adequate street lighting.

 

RESUMPTION OF STANDING ORDERS

929  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Jackie Greenow that Standing Orders be resumed, the time being 7.18 pm.

 

Reports of Committees

 

1        Report and Recommendation of the Policy Review Committee 26 June 2006               

930  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Jim Aitken that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 26 June 2006 be adopted.

 

MASTER PROGRAM REPORTS

 

The City in its Broader Context

 

1        Penrith Valley Cultural Precinct - Architectural Services for Memorial Hall Upgrade 

931  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Steve Simat that:

1.     The information contained in the report on Penrith Valley Cultural Precinct - Architectural Services for Memorial Hall Upgrade be received

2.     Suters Architects be appointed as the specialist architects to complete design and documentation in accordance with their submission for a scope of work at Memorial Hall and adjacent site

3.     The unsuccessful consultants be thanked for their submissions.

 

The City as a Social Place

 

932 RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Jackie Greenow that Item 2 be deferred until Councillor Bradbury arrives at the meeting.

 

3        Fee Structures for Neighbourhood Facilities                                                                    

933  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Jim Aitken

          That:

1.     The information contained in the report on Fee Structures for Neighbourhood Facilities be received

2.     Fee structures for neighbourhood facilities be further investigated and reported back to Council.

3.     The shortfall of funds of $3,665 be provided equally from South and North Ward voted works.

 

4        Perimeter Fence at Darcy Smith Oval, Emu Plains                                                          

934  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Jim Aitken

          That:

1.     The information contained in the report on Perimeter Fence at Darcy Smith Oval, Emu Plains be received.

2.     A further report be received detailing the cost of perimeter fencing / bollards and a meeting be convened with representatives of Emu Plains Soccer Club Inc and the Nepean District Cricket Association.

 

5        Penrith Performing and Visual Arts Ltd - Company Formation                                       

935  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Greg Davies

That:

1.     The information contained in the report on Penrith Performing and Visual Arts Ltd - Company Formation be received.

2.     Council adopt the Constitution of the “Penrith Performing and Visual Arts Ltd”.

3.     Council appoint Mr Peter Anderson, Ms Gillian Appleton, Ms Lynette Sheridan Burns, Ms Cathy Jarman, Mr Tony Lackey, Ms Barbara Magee, Mr Bruce McDonald, Mr John Mullane, Mr Dennis Rice and Ms Fiona Steel to the Board of “Penrith Performing and Visual Arts Ltd” and that they be congratulated on their success.

4.     Council nominate Councillors Karen McKeown, Jackie Greenow, Ross Fowler and Pat Sheehy as members of the Board of “Penrith Performing and Visual Arts Ltd”.

5.     The General Manager’s nominee to the Board of the “Penrith Performing and Visual Arts Ltd” be the Director – City Services, Mr Steve Hackett.

6.     Those unsuccessful nominees be thanked for their interest and be advised that Council will request the new cultural Board to consider their appointment to one of the Advisory Committees.

7.     A further report be submitted to Council concerning the idea of appointing patrons for the several art forms and that report identify a process for those appointments.

8.    A further report be submitted to Council on the process of the selection for the proposed advisory committees.

Councillors Lexie Cettolin and Kevin Crameri requested that their names be recorded as having voted AGAINST the motion.

 

6        Tender Number 19-05/06 - Provision of Lawn Maintenance                                           

936  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler that:

1.     The information contained in the report on Tender Number 19-05/06 - Provision of Lawn Maintenance be received

2.     A contract be awarded to Stardel Total Cleaning & Maintenance Services for a period of 2 years with an option to extend the arrangements for a further 1-year period subject to satisfactory performance and the successful completion of an initial 6-month trial period.

 

7        Development Application 05/1239 for an additional packing shed with carparking, loading and driveway area for an existing rural industry at Lot 15 DP 30265 (No. 1219 - 1231) Mamre Road, Kemps Creek. Applicant: Mosca Pserras Architects;  Owner: Kool Packers Pty Ltd                                                                                                                           DA05/1239

937  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kevin Crameri that consideration of this item be deferred and a further report be submitted to Council addressing the following issues:

  • Non-compliance issues primarily regarding the hours of operation
  • More landscaping detail, in particular addressing the ability of the landscaping to screen the development from adjoining properties
  • Lighting at the front of the property
  • How the upgrading of the road at the access to the site could be upgraded, prior to building works commencing
  • The provision, by the applicant, of turning templates for B-doubles, and the inclusion of these in the site plan

·        Volume of traffic flow to and from the site

·        Flood issues since land levels have been changed

·        Noise from refrigerated trucks leaving motors running during the night

·        Privacy and security issues, with regard to the proposed car park to be built at the back of the existing shed

·        Potential for accidents due to build up of early morning peak traffic on Mamre Road, particularly involving traffic leaving the site and entering Mamre Road.

 

Leadership and Organisation

 

8        Telecommunications Services Tender Ref 15-05/06                                                        

938  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Garry Rumble

That:

1.     The information contained in the report on Telecommunications Services Tender Ref 15-05/06 be received

2.     Council accept the offer as tendered by Optus Pty Ltd for the provision of mobile voice services and call rates.

 

3.     Council accept the offer as tendered by Macquarie Telecom Pty Ltd for the provision of fixed landline services and call rates.

 

4.     Council accept the offer as tendered by Soul Pattinson Telecommunications P/L (Soul) for the provision of Internet, Data and VPN services, subject to the satisfactory finalisation of the network design and implementation plan

5.     A telecommunications implementation plan be developed for all required locations by the Telecommunication working party in conjunction with the telecommunications consultant and the recommended providers.

6.     Council’s Legal Officer and Information Technology Manager conduct a detailed review of the Contract Agreements before entering into any Contract for the supply of mobile voice services, fixed landline services, internet, data & VPN services.

 

7.     The Common Seal of Penrith City Council be affixed to all necessary documentation.

 

9        Amendment to Council's 2006 Meeting Calendar                                                            

939  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Garry Rumble

That:

1.     The information contained in the report on Amendment to Council's 2006 Meeting Calendar be received.

2.     A Policy Review Committee meeting be held on Monday 14 August 2006 in lieu of the meeting scheduled for Monday 28 August 2006.

 

10      Regional Illegal Dumping Squad Delegations                                                                  

940  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Garry Rumble

That:

1.     The information contained in the report on Regional Illegal Dumping Squad Delegations be received.

2.     In accordance with Section 381 of the Local Government Act 1993,Council approves of the following delegations made by Bankstown City, Baulkham Hills Shire, Fairfield City, Holroyd City and Liverpool City Councils to any Penrith City Council employee appointed as a Regional Illegal Dumping Squad officer (including the person employed as the project co ordinator):

2.1.   Powers of an authorised officer and enforcement officer under the Protection of the Environment Operations Act 1997 and Regulations, (including powers of entry, inspection and related powers and the power to issue penalty notices)

2.2.   Powers of entry, inspection, and application for search warrants under the Environmental Planning and Assessment Act 1979 and Regulations.

2.3.   Powers of an authorised officer under the Environmental Planning and Assessment Act 1979 and Regulations

2.4.   Powers of entry and inspection under the Local Government Act 1993 and Regulations.

 

11      State Cabinet Visit to Penrith - 16 May, 2006                                                                  

941  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Lexie Cettolin

That:

          1.       The information contained in the report on State Cabinet Visit to Penrith -             16 May, 2006 be received.

2.      The Premier be thanked for the State Cabinet visit to the City of Penrith, and presented with a copy of this report.

3.      Council welcome future State Cabinet visits to the City of Penrith.

4.      Council write a further letter to the Minister for Planning seeking a Council membership of the North-West and South-West Growth Centres Executive Committee.

5.      Council write to the Minister for Planning requesting the Integrated Land Use and Transport Study be carried out under a Section 22 Committee.

 

12      Council Property - Electricity Easement for Padmount Substation on Open Space, Lot 8400, DP 1008395, Westerly Way, Glenmore Park                                                                   

942  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Jackie Greenow

That:

1.     The information contained in the report on Council Property - Electricity Easement for Padmount Substation on Open Space, Lot 8400, DP 1008395, Westerly Way, Glenmore Park be received.

2.     Council grant Integral Energy an Easement for Padmount Substation 5.5 x 2.75 metres and an easement one metre wide for connecting cables over Lot 8400, D.P. 1008395 at Westerly Way, Glenmore Park.

3.     Integral Energy bear all reasonable costs associated with the granting of the easements.

4.     Compensation in the amount of $3,500 be accepted from Integral Energy.

5.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

6.     Where development applications for this type of development are required, conditions be imposed to manage graffiti, and where no development application is required, Council liaise with Integral Energy with a view to ensuring that long term upkeep and maintenance for graffiti management is the responsibility of Integral Energy.

 

QUESTIONS WITHOUT NOTICE

 

 943  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Lexie Cettolin that Questions Without Notice now be considered, before Item 2.

 

QWN 1      Committee of the Whole - Consideration of Commercial Matter                          

Councillor Jackie Greenow requested that Council consider an urgent commercial matter in Committee of the Whole, after all other Questions Without Notice have been considered.

 

QWN 2      Previous Questions regarding Sydney Water and Electricity Charges                 

Councillor Kevin Crameri requested a memo reply as to whether his enquiries had been actioned as follows:  Question Without Notice of 20 June 2005, concerning Sydney Water; and enquiry of 6 December 2004 regarding electricity charges.

 

QWN 3      Roads to Recovery                                                                                                   

Councillor Kevin Crameri requested that a report be brought to the next Council Meeting concerning the announcement of a Roads to Recovery grant, providing details of the amount granted and whether there has been a substantial increase in the funds provided.

 

QWN 4      Dial Before you Dig Program                                                                                   

Councillor Garry Rumble requested a memo reply to all Councillors concerning damage to underground Telstra infrastructure by Council operations.  Requesting that serious consideration be given to Council facilitating a seminar for both staff and contractors who are involved in carrying out excavation works in the Penrith City Council area.

 

QWN 5      Provision of Seat on Footpath at corner of Smith and Taloma Streets, South Penrith    

Councillor Garry Rumble requested a memo reply regarding the seat which had been removed, at the corner of Smith and Taloma Streets, South Penrith, during footpath construction, and requesting that a new seat be provided at that location.

 

QWN 6      Removal of Graffiti - Emu Plains Railway Station Underpass                               

Councillor Garry Rumble requested a memo reply to all Councillors on the possible removal of graffiti from the Emu Plains Railway Station pedestrian underpass, and also asking that this matter be referred to the Penrith Valley Community Safety Partnership as the underpass is not well lit.

 

QWN 7      Glenmore Park - New Childcare Activity Centre                                                    

Councillor Mark Davies requested a memo reply to all Councillors advising the reasons for lack of communication to Councillors regarding the community consultation for the proposed childcare/coffee shop and adventure playground for the hamlets area in Glenmore Park.  Also asking what the policy and procedures are for notification of such community consultation forums.

 

QWN 8      Removal of Graffiti from Glenmore Park Sound Barriers along M4 Freeway     

Councillor Mark Davies requested that Council lobby the Minister for Roads for the removal of graffiti from the Glenmore Park sound barriers along the M4 freeway, as agreed to in Item 11 of the Business Paper for this Ordinary Meeting, and that he be provided with a memo reply.

 

QWN 9      Leave of Absence                                                                                                     

Councillor Pat Sheehy requested leave of absence from 14 July to 9 August 2006 inclusive.

 

944  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Kevin Crameri that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor John Thain, ruled that the matter was urgent and should be dealt with at the meeting.

 

945  RESOLVED on the MOTION of Councillor Pat Sheehy seconded Councillor Kevin Crameri that leave of absence be granted to Councillor Pat Sheehy for the period 14 July to 9 August 2006 inclusive.

 

QWN 10    Removal of Fencing - Stilt Avenue, Cranebrook                                                    

Councillor Pat Sheehy requested a memo reply concerning the possibility of re-erecting the fence on Stilt Avenue/Northern Road, Cranebrook.

 

QWN 11    Street Sign - St Clair                                                                                                 

Councillor Greg Davies requested a memo reply on the replacement of a street sign at Bren Close, St Clair.

 

QWN 12    Jam Factory Site - Roper Road                                                                               

Councillor Greg Davies requested a memo reply regarding who was responsible for placing the piles of dirt on the old ‘Jam Factory’ Site on Roper Road.

 

QWN 13    Bus Shelter - Outside St Clair Shopping Centre, Bennett Road                            

Councillor Greg Davies requested an investigation into the construction of a bus shelter on Bennett Road, outside the St Clair Shopping Centre, to eliminate the need for commuters to run across the road to catch buses.  Councillor Greg Davies requested a memo reply to all East Ward Councillors.

 

QWN 14    Allocation from Voted Works to St Marys Graffiti Removal Program                 

Councillor Greg Davies requested that $5,000 from East Ward voted works be allocated to the St Marys Graffiti Removal Program, subject to being advised if the Council grant application for $20,000 is successful.

 

946  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Steve Simat that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor John Thain, ruled that the matter was urgent and should be dealt with at the meeting.

 

947  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Steve Simat that $5,000 from East Ward voted works be allocated to the St Marys Graffiti Removal Program, subject to being advised if the Council grant application for $20,000 is successful.

 

 

COMMITTEE OF THE WHOLE

 

Councillor Jackie Greenow informed the meeting that she had a matter she wished to raise during Committee of the Whole as it involved discussion of a commercial matter.

 

948  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Garry Rumble that the meeting adjourn to the Committee of the Whole to deal with the following matter, the time being 8.07 pm.

 

1        Presence of the Public

 

CW1  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Garry Rumble that the press and public be excluded from Committee of the Whole to deal with the following matter:

 

Commercial Matter – Penrith Valley Cultural Precinct

 

This item has been referred to Committee of the Whole as it refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Councillor David Bradbury arrived, the time being 8.08 pm.

 

The meeting resumed at 8.12 pm and the General Manager reported that the Committee of the Whole met at 8.07 pm on Monday 3 July 2006, the following being present

 

His Worship the Mayor Councillor John Thain, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Greg Davies, Mark Davies, Ross Fowler, Jackie Greenow, Karen McKeown, Garry Rumble, Pat Sheehy AM, and Steve Simat

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council:

 

CONFIDENTIAL BUSINESS

 

Commercial Matter – Penrith Valley Cultural Precinct

 

CW2  RECOMMENDED on the MOTION of Councillor Jackie Greenow seconded Councillor Kevin Crameri that a report be presented to Council on the issues raised.

 

ADOPTION OF COMMITTEE OF THE WHOLE

 

949  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Kevin Crameri that the recommendation contained in the Committee of the Whole and shown as CW2 be adopted.

 

 

THE CITY AS A SOCIAL PLACE

 

2        Claremont Meadows Community Centre Extension Project                                           

950  RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Jackie Greenow

That:

1.     The information contained in the report on Claremont Meadows Community Centre Extension Project be received

2.     Council endorse the agreed concept design for the Claremont Meadows Community Centre extensions

3.     Council endorse proceeding to tender stage, subject to obtaining development consent, for the Claremont Meadows Community Centre extensions project

4.     A further report be submitted to Council on the tender process.

 

There being no further business the Chairperson declared the meeting closed the time being 8.14 pm.

 

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 6.45pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

· Their name;

 

· Organisation or group they are representing (if applicable);

 

· Details of the issue to be addressed and the item number of the report in the   Business Paper;

 

· Whether they are opposing or supporting the issue or matter (if applicable)     and the action they would like the meeting to take;

 

·           The interest of the speaker (e.g. affected person, neighbour, applicant,        applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

 

Steve Hackett

Public Officer

02 4732 7637                                                        August 2003

   


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                       Page

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 3 July 2006  1

 

2        Report and Recommendations of Disability Access Committee Meeting held on 7 June 2006  10

 

 



Ordinary Meeting

17 July 2006

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 3 July, 2006

 

 

PRESENT

Michael Alderton – Road Network Services Engineer (Chairperson), Councillor McKeown – Representative for the Member for Mulgoa, Councillor Sheehy – Representative for the Member for Londonderry, Senior Constable Wayne Ballardin – Penrith Police, Senior Constable Mark Elliott – St Marys/Regentville Police

 

IN ATTENDANCE

 

Ron Watson – Westbus, Phil Sailes – Westbus, Rosemarie Barretto – Senior Traffic Engineer, Stephen Barnes – Senior Traffic Engineer, Sharon Maddox – Road Safety Co-ordinator, Belinda Collis – Road Safety Trainee, Nasiha Kadavath – Trainee Engineer, Noel Fuller – Co-ordinator, Ranger Services

 

APOLOGIES

LTC79  Deputy Mayor - Councillor Greenow, David Burns, Sergeant Scott Smith, Richard McHenery - Roads and Traffic Authority

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 5 June 2006

LTC80  The minutes of the Local Traffic Committee of 5 June 2006 were confirmed.

 

 DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

MASTER PROGRAM REPORTS

 

The City Supported by Infrastructure

 

1        Higgins Street, Penrith - Extension of Kiss and Ride Zone at St Nicholas of Myra Primary School                                                                                                                                  

LTC81  RECOMMENDATION

That:

1.     The information contained in the report on Higgins Street, Penrith - Extension of Kiss and Ride Zone at St Nicholas of Myra Primary School be received.

2.     The No Stopping zone in Higgins Street within the turning area be changed to full-time No Parking with accompanying “Passenger Set Down or Pick Up Permitted” signs.

3.     The school administration be advised.

 

2        Mackellar Street, Emu Plains - Parking and Traffic Safety Issues Emu Plains Commuter Carpark                                                                                                                               

LTC Comment

Council’s Senior Traffic Engineer advised that in the Background, it should also be noted that Council received representation from Councillor McKeown.

LTC82  RECOMMENDATION

That:

1.     The information contained in the report on Mackellar Street, Emu Plains - Parking and Traffic Safety Issues Emu Plains Commuter Carpark be received.

2.     No Right Turn and No Left Turn signposting be provided in appropriate locations in Lee Street and Mackellar Street, Emu Plains on both approaches to the one-way carpark exit of Emu Plains commuter carpark..

3.     The existing 70m of 15-minute parking on both sides of Mackellar Street east of Railway Street, Emu Plains be reduced to 34m each side.

4.     The existing No Stopping restrictions on the southern side of Mackellar Street adjacent to the new unrestricted parking be relocated east by 18m.

5.     The suggested changes to the existing bus zone and 15-minute parking within the Emu Plains commuter carpark not be supported.

6.     Karyn Paluzzano MP - Member for Penrith, Councillor McKeown, both residents and the shop owner be advised of the Committee’s recommendations.

 

3        No Standing Zones - Replacement of Signs Under Australian Road Rules (ARR)       

LTC Comment

The Chairperson commended both Rosemarie Barretto and Nasiha Kadavath on completing these changes six months ahead of the deadline.

LTC83  RECOMMENDATION

That:

1.     The information contained in the report on No Standing Zones - Replacement of Signs Under Australian Road Rules (ARR) be received.

2.     Approval be given to change all existing No Standing zones to No Stopping in the suburbs of Penrith and St Marys, as shown in the list.

3.     The Roads and Traffic Authority be advised of signs on RTA roads for their approval and necessary action.

 

 

 

4        2006/2007 Auslink National Black Spot Program                                                            

LTC84  RECOMMENDATION

That:

1.     The information contained in the report on 2006/2007 Auslink National Black Spot Program be received.

2.     The Committee note the information.

 

5        Russell Street, Emu Heights - Traffic Safety Issues at Intersection with Palomino Road & Request for Provision of Convex Mirror                                                                          

LTC85  RECOMMENDATION

That:

1.     The information contained in the report on Russell Street, Emu Heights - Traffic Safety Issues at Intersection with Palomino Road & Request for Provision of Convex Mirror be received.

2.     Provision of a convex mirror not be supported due to the possibility of vandalism and a perceived inaccurate distance for vehicles travelling along and approaching the bend from the driveway.

3.     Approval be given to the removal of a short section of BB lines within the bend and replacing it with a painted chevron island, subject to further detail design and investigation approximately 50m long, between house numbers 2 Palomino Road and 165 Russell Street to further enhance safety at this location.

4.     The resident, Councillors Cettolin and Sheehy be advised accordingly.

 

GENERAL BUSINESS

 

GB 1          St Marys Spring Festival – Saturday, 2 September 2006 (Raised Council)

Council has received an application from the St Marys Development Committee to hold the St Marys Spring Festival on Saturday, 2 September 2006.

 

The Parade will once again assemble at Jack Jewry Reserve, so as not to further inconvenience bus and taxi operations at the station.  The Reserve is bounded by Acacia Avenue, Merinda Street, Araluen Avenue, and Waratah Street.

 

There will be some disruption to traffic in Nariel Street, Merinda Street, Acacia Avenue and the northern end of Carinya Avenue while the parade moves off at 12.30pm.  However, all walking participants in the parade will be asked to park their vehicles in Lang Park to lessen the inconvenience to residents in Acacia Avenue, Merinda Street, Nariel Street and Carinya Avenue.

 

It is envisaged that all walking groups can assemble on the Reserve and floats will assemble around the perimeter on one side of the roadway only.  While this may cause some inconvenience to residents in the area, the streets will not need to be closed.  The organiser/applicant will deliver letters to all affected householders regarding the event two weeks prior to the event taking place.

 

The Parade will leave the corner of Acacia Avenue and Merinda Street at 12.30pm and turn left into Carinya Avenue, right into Nariel Street and right into Queen Street.  It will then proceed south to Carsons Lane and into the carpark, where it will disperse.  It is estimated that it will conclude by 1.30pm.

 

The proposed road closure times are as follows:

 

Queen Street (from Nariel Street to King Street)             :                  7.00am to 5.00pm

Belar Street (from Queen Street to West Lane)                        :                   7.00am to 5.00pm

Charles Hackett Drive (from Queen Street to West Lane)   :              7.00am to 5.00pm

Crana Street (from Queen Street to West Lane)                      :                   7.00am to 5.00pm

Carson Lane (from Queen Street to Carpark)                          :                   7.00am to 5.00pm

West Lane (from Charles Hackett Drive)                                 :                  7.00am to 5.00pm

Chapel Street (from Queen Street to East Lane)             :                  7.00am to 5.00pm

Carsons Lane (from Queen Street to East Lane)             :                   7.00pm to 5.00pm

 

It is noted that the Rural Fire Service (RFS), the St Marys Fire Brigade, and the Nepean Rescue Squad, who all have positions in Queen Street, usually attend this Festival.  The barricades are attended by the RFS to allow access to any further emergency vehicles that may be required (eg, ambulance).

 

The applicant stated that “when Queen Street is closed at 7.00am, the barricades are then manned by RFS personnel and the only vehicles admitted are those of stallholders displaying their receipts and the attached note and map.  The development committee members (wearing fluoro jackets) are on duty along Queen Street to direct stallholders to their sites with the minimum of fuss and inconvenience to others.  Their vehicles are then removed from the street by 9.00am”.

 

The applicant has prepared a Transport Management Plan, and a copy of this document (including copies of the route showing the locations of the barricades, route of the parade, letters to appropriate authorities and public transport operators) has been submitted to the Roads & Traffic Authority for approval.  A Risk Management Procedure has also been included as part of the submission.

 

It is recommended that this event be approved subject to various conditions specified below.

 

LTC86  Recommendation

That:

 

1.   The route of the event as proposed be approved.

 

2.   The lodgement of a Transport Management Plan (TMP) by the organiser/applicant, for approval by the Roads & Traffic Authority.

 

3.   The applicant to co-ordinate with Westbus and be requested to advertise the proposed Festival at least two weeks prior to the event.

 

4.   Westbus be requested to advertise the changed route for the Festival on buses, at least one week prior to and during the Festival

 

5.   The organiser/applicant to co-ordinate with Council’s Traffic & Special Events Co‑ordinator (Gary Lawson on telephone 4732-7562) regarding appropriate signage and barricades required for the event and to advise points of delivery for these facilities.

 

6.   The organisers be requested to co-ordinate advisory signs, as required, with Council’s Asset Manager:

 

·      for westbound traffic “Queen Street from Nariel Street to King Street will be temporarily closed to vehicular traffic on Saturday, 2 September 2006 (7.00am‑5.00pm)”

·      for eastbound traffic “Queen Street from Nariel Street to King Street will be temporarily closed to vehicular traffic on Saturday, 2 September 2006 (7.00am‑5.00pm)”.

 

The signs are to be placed on the Great Western Highway (on the concrete median and prior to Glossop Street for westbound traffic, and on the northern kerbside for eastbound traffic), approximately 50m from both approaches to Queen Street, at least two weeks before the Festival.

 

An additional sign is to be placed on Mamre Road, for northbound traffic, approximately 50m on the approach to the Great Western Highway indicating “Queen Street from Nariel Street to King Street will be temporarily closed to vehicular traffic on Saturday, 2 September 2006 (7.00am‑5.00pm)”.

 

7.   The organisers obtaining separate Police approval.

 

8.   The organisers following Police directions.

 

9.   The organisers placing barricades and providing marshals where required by the approved TMP.

 

10. The organisers indemnifying Council against all claims for damage or injury which may result from conducting the event.

 

11. The organisers submitting to Council a copy of Public Liability Insurance of $10 million.

 

12. The organisers shall provide documentary evidence that the event fully complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

 

If this recommendation is adopted the action will be completed by 30 September 2006

 

GB 2          John Oxley Avenue, Werrington – at Intersection with Princess Street & Lethbridge Avenue  (Raised Council)                                                                                                           

Representations on behalf of residents have been received from Councillors Greenow, Cettolin, Crameri and Sheehy, and the Member for Londonderry, Allan Shearan MP, concerning traffic safety issues at the intersection of John Oxley Avenue, Lethbridge Avenue and Princess Street, Werrington.  The residents also raised concern with vehicles speeding along John Oxley Avenue and Lethbridge Avenue.

 

John Oxley Avenue, Lethbridge Avenue and Princess Street are local roads providing access to the residential properties in the Werrington area.  These roads form quite an odd four-leg type of intersection configuration.   The section of John Oxley Avenue and Lethbridge Avenue near the intersection is on a bend, Princess Street forms a T-intersection with John Oxley Avenue and Lethbridge Avenue, and the northern end of Lethbridge Avenue is considered to be the fourth leg of the intersection, as shown on the aerial photograph tabled at the meeting.

 

The carriageway width of each road (between kerbs) is as follows:

 

·    John Oxley Avenue – 12m

·    Princess Street – 10m

·    Lethbridge Avenue (northern end) – 10.5m

·    Lethbridge Avenue (southern end) – 18.6m (ie. 3.3m each side of bicycle/parking lane; 5.4m median; 3.3m trafficable lanes each direction)

 

The intersection is controlled by:

 

Ø Give Way sign on Lethbridge Avenue (northern approach) at John Oxley/ Lethbridge Avenue (southern approach) with associated holding and BB lines;

Ø Give Way sign on Princess Street at John Oxley/Lethbridge Avenue (southern approach) with associated holding and BB lines;

Ø Median islands at the intersection and on John Oxley/Lethbridge Avenue with associated edge lines (combined parking/bicycle lane), continuity lines and double barrier lines.  The combined parking/bicycle lane lines and BB lines are provided along John Oxley Avenue and Lethbridge Avenue between Dunheved Road and Victoria Street.

 

Accident Data

 

A check of the RTA recorded crash data for the last five years from 1 July 2000 to 30 June 2005 indicated that there has been only one accident at the intersection (ie, tow-away, left off carriageway in Lethbridge Avenue, 40m south of Princess Street).  Based on the crash data at the intersection, reconfiguration of the existing treatment is not warranted.

 

Speed Classification Survey

 

Speed classification surveys were carried out in John Oxley Avenue and Princess Street and the results of the surveys is shown on the following table:

 

Street Name

Exact Location

Traffic Flow(vpd)

85th Percentile Speed (kph)

Nth/West

Sth/East

Two-way

Nth/West

Sth/East

Two-way

John Oxley Avenue

Between Werrington Creek & Lethbridge Avenue, at h/n 53

1,432

1,486

2,918

62.7

65.8

64.5

Princess Street

Between Lethbridge Avenue & Gibson Street, at h/n 102

265

222

487

59.3

59.5

59.4

 

Of the total traffic flow as indicated above, it was noted that:

 

(a)      In John Oxley Avenue, 426 (25%) vehicles were travelling between 60kph and 70kph, and 100 (6%) vehicles were travelling in excess of 70kph (southeast bound);

(b)      In Princess Street, 41 (11%) vehicles were travelling between 60kph and 70kph (eastbound).

 

Based on the results of the survey, it has been identified that there is a speeding problem in John Oxley Avenue for vehicles travelling southeast towards Lethbridge Avenue.  The Police Highway Patrol should therefore be requested to conduct speed enforcement in John Oxley Avenue.

 

It is also suggested that traffic calming devices be installed in order to improve the speeding issues at this location.

 

Conclusion

 

In order to improve the speeding problem at this location provision of traffic calming devices in John Oxley Avenue (ie, slow-point and Watts profile speed hump) be considered and included in the list for funding under 2006/2007 Council’s Traffic Facilities Programme, subject to budget allocation.

 

The proposed traffic facility includes:

 

§ A slow-point device (tadpole islands) to be located between Werrington Creek and Malcolm Avenue;

§ Watts Profile speed hump, Option 1 – to be installed on one side of the road only about 22m to the north of Lethbridge Avenue.  Option 2- to be installed on both sides of the road (full width) at a distance of approximately 5.15m to the west of house number 63 John Oxley Avenue.

 

A concept design showing the locations of these facilities will be tabled at the meeting.  The estimated (indicative) cost of these traffic facilities would be approximately $42,000 for the slow-point device (tadpole islands), $5,500 for half-width speed hump (Option 1) and $6,600 for the full-width speed hump (Option 2).

 

LTC87  Recommendation

That:

 

1.     Approval be given to the provision of traffic calming devices in John Oxley Avenue to the north of Lethbridge Avenue, Werrington, as shown on the concept design tabled at the meeting.

 

2.     The proposed traffic facilities be considered and listed for funding under 2006/2007 Council’s Traffic Facilities Programme, subject to budget allocation.    The estimated (indicative) cost of these traffic facilities would be approximately $42,000 for the slow-point device (tadpole islands), $5,500 for half-width speed hump (Option 1) and $6,600 for the full-width speed hump (Option 2).

 

3.     Council’s Design Co-ordinator be requested to arrange the detail investigation and design of these traffic facilities, as recommended by the Committee.

 

4.     Community consultation to be carried out following detail investigation and design of these traffic facilities.

 

5.     The Police Highway Patrol be requested to conduct speed enforcement in John Oxley Avenue, Werrington.

 

GB 3          Great Western Highway, St Marys – Damaged Road Surface  (Raised St Marys/Regentville Police)                                                                                                            

The St Marys/Regentville Police representative advised that the road surface on the Great Western Highway, St Marys, immediately east of Queen Street, eastbound, is corrugated and needs resurfacing.

LTC88  RECOMMENDATION

That the Roads and Traffic Authority be requested to investigate the road surface at this location and carry out any necessary repairs.

 

GB 4          High Street, Penrith – Request for Provision of No Parking Restriction  (Raised Council)   

Council’s Senior Traffic Engineer, on behalf of one of Council’s Rangers, requested provision of a No Parking restriction on the southern side of High Street, west of the Doonmore Street roundabout.  It was advised that the distance between the driveways of property numbers 242 and 244 High Street is not sufficient to park a vehicle, and it is requested that the existing No Stopping zone be extended to cover that area west of the roundabout.

LTC89  RECOMMENDATION

That approximately 20m of full-time No Parking restriction be provided from the eastern side of the driveway at 244 High Street and the western side of the driveway at 246 High Street, Penrith.

 

GB 6          Town Terrace, Glenmore Park – Request for Approval to Hold Hot Rod Show  (Raised Council)   

Council has received a request from the new Manager of the Glenmore Park Shopping Centre, for approval to hold a Hot Rod Show in Town Terrace (which is a public road) on Sunday, 13 August 2006.

LTC90  RECOMMENDATION

That the proposal not be approved and that the Manager of the shopping centre be advised to investigate holding the show on the shopping centre land and the vacant property fronting Glenmore Parkway.

 

GB 7          Coreen Avenue/Lemongrove Road & Henry Street/Evan Street, Penrith – Bus Priority   (Raised Council)

A meeting was held between the Roads and Traffic Authority representative, Council’s Senior Traffic Engineer and Transportation Planner on 22 June 2006 regarding the proposed intersection improvements at Coreen Avenue/Lemongrove Road and Evan Street/Henry Street to enhance the bus travel time. 

On behalf of the Ministry of Transport to implement bus corridors which was part of the Unsworth report, the Roads and Traffic Authority representative advised that provision of traffic signals at Coreen Avenue & Lemongrove Road intersection and reconfiguration of the traffic signals at Henry Street and Evan Street intersection, Penrith are currently being investigated.  The design and reconfiguration of the traffic signals at these intersections would be undertaken in 2006/2007 financial year and due for construction in the following financial year. 

At this stage, a formal written commitment from the Authority has not yet been received by Council.

LTC91  RECOMMENDATION

That the information be noted.

 

GB 8          Park Road, Kingswood – Unofficial Kiss & Ride Zone                                          

The Westbus representative advised that the unofficial Kiss & Ride zone in Park Road, Kingswood is still being used by the school, and is causing pedestrian and vehicular safety problems.

LTC92  RECOMMENDATION

That Council’s Road Safety Co-ordinator follow up this matter with the Principal of St Joseph’s Primary School and a report be submitted to the Local Traffic Committee advising of the outcome.

 

GB 9          Cranebrook Road, Cranebrook – Proposed Temporary Closure  (Raised Council)      

Anthony Ekert, Project Manager from Daracon, addressed the meeting and explained that Daracon have been engaged by the Penrith Lakes Development Corporation to carry out realignment of Castlereagh Road, which is due to be opened on 27 March 2007.

To facilitate the construction of the new intersection of the realigned Castlereagh Road and Cranebrook Road, Daracon is proposing to temporarily close Cranebrook Road south of Vincent Road and north of Boundary Road, Cranebrook, for a period of two weeks during the October school holiday period.

It is intended to divert all traffic during this period via Vincent Road, Grays Lane, and Boundary Road, with all heavy vehicles being diverted via Castlereagh Road.

Mr Ekert further advised that the proposed closure would be advertised in the Sydney Morning Herald and local newspapers prior to the closure.

LTC93  RECOMMENDATION

That the information be received and a report on the proposal be submitted to the Local Traffic Committee at its next meeting.

 

There being no further business the Chairperson declared the meeting closed, the time being 10.30am.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee Meeting held on 3 July 2006 be adopted.

 


Ordinary Meeting

17 July 2006

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Disability Access Committee MEETING

HELD ON 7 June, 2006

 

 

PRESENT

Councillor Jackie Greenow (Chair), David Currie, Jill Huber, Allison Herbert, Maeve Dunnett, Tricia Hitchen (5.25pm).

 

IN ATTENDANCE

 

Joe Ibbitson, Community Program Co-ordinator; Athena Kandris, Aged and Disability Services Officer; Hans Meijer, Asset Systems Manager; Ben Felten, Disability Access Officer; Graham Howe, Building Projects Co-ordinator; Vanessa Muscat, Environmental Health and Building Surveyor; Erich Weller, Community Development Manager.

 

APOLOGIES

DAC 12 RECOMMENDED that apologies be accepted from His Worship the Mayor Councillor Thain, Councillor Lexie Cettolin and Steve Barratt.

 

CONFIRMATION OF MINUTES - Disability Access Committee Meeting - 5 April 2006

DAC 13 RECOMMENDED that the minutes of the Disability Access Committee Meeting of 5 April 2006 be confirmed.

 

DECLARATIONS OF INTEREST

 

No declarations of interest.

 

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

1        Cultural Action Plan for People with a Disability                                                              

Ben Felten informed members of the committee of Council’s submission to Accessible Arts.  The aim of this process is to develop a state-wide Cultural Action Plan for People with a Disability.  Council has offered to provide a venue for the regional consultation in 2007.

Contact will be made with local organisations to find out if they have made a submission.

Allison suggested getting in touch with Barnardos.

RECOMMENDATION

DAC 14 RECOMMENDED that the information contained in the report on a Cultural Action Plan for People with a Disability be received.

 

2        Tench Reserve - Access Works                                                                                        

Ben Felten explained that as a result of concerns raised at previous meetings an access audit was carried out at Tench Reserve.  There are two amenities buildings at Tench Reserve – one at the boat ramp and one near Nepean Shores.  The audit recommended that:

·    provision of two accessible parking bays, adjacent to each of the two amenities blocks in the reserve and pathway access to one of the amenities buildings

·    pathway link from the existing accessible parking bays (replacing the current brick pathway that is uneven in places) to the picnic shelter overlooking the main playground.

Ben Felten spoke about topographical issues with the steepness of the embankment.  He said looking at the budget available it was felt prudent to put in an accessible parking bay up next to the toilet.

 

David Currie asked whether it would be safe to push a chair down the pathway to the children’s area.

 

Ben Felten replied that the section where you park the car is 5m-8m long, which will be replaced, in this funding round.  Ben said David was referring to the second pathway that goes to the children’s play area.  It will be necessary to make a big looping path, but with the limited budget available and the current priority list, this would have to be constructed at a later date.  Ben pointed out that the pathway down the bottom hasn’t deteriorated and sunk as badly as the top path.

 

It was noted that for the last couple of years Tench Reserve has been a morning tea stop for large buses.

RECOMMENDATION

DAC 15 RECOMMENDED that the information contained in the report on Tench Reserve - Access Works be received.

 

 

3        Disability Access Committee - Term Achievement Highlights

Joe Ibbitson introduced the report saying that it was a good opportunity at the end of the committee’s two-year term to reflect on all that has been achieved.  The list in the report includes some of the key achievements of the committee.

 

Committee members discussed and reflected on achievements such:

 

·    a positive cultural change within Council

·    more people now look at access

·    the credibility of the committee

·    increased participation in training programs on access and technical issues

 

Councillor Greenow thanked all the committee for their contribution and asked that they reapply for the next term.

 

Councillor Greenow advised that at the end of the previous term committee members were invited to a Policy Review meeting.  Dinner is served before the meeting at 6 o’clock. Councillor Greenow said that an invitation would go out to members to attend a Policy Review meeting where the committee would be thanked and presented with a certificate.

 

RECOMMENDATION

DAC 16 RECOMMENDED that the information contained in the report on Disability Access Committee - Term Achievement Highlights be received.

 

GENERAL BUSINESS

 

GB 1          Access Audit at Melville Shops

Councillor Davies enquired at a Council meeting about an access audit at Melville shops.

 

Councillor Greenow asked if we could put this matter onto an agenda and if we could have an audit. 

 

GB 2          Penrith Library

Jill Huber advised that one of the members of the Vision Support Group fell over a bean bag in the library.  The CD books are stored close to where the children play and close to where the mums put their strollers.  Jill has a letter addressed to the manager of the library. 

 

Councillor Greenow asked if Jill would you like to pass her letter to Joe Ibbitson. 

 

GB 3          Personal Care Co-ordination Working Group

David Currie enquired if the Working Group had considered the self-funded operators.

 

Athena Kandris advised that she had passed this matter to Noel Heffernan.  Noel is going to speak to the Working Group at their July meeting and advise Athena of the outcome. 

 

Councillor Greenow asked if Athena could advise David Currie of the result.

 

David Currie informed the meeting that the State Government has launched Stronger Together: A new direction for disability services in NSW 2006-2016.

 

Erich Weller advised that a summary of this particular package would be presented as a report to a future meeting of the Disability Access Committee. 

 

GB 4          Development Applications                                                                                        

Vanessa Muscat advised that she had received a Development Application for a two-storey proposal for a new building at a private school in Orchard Hills.

 

GB 5          Disabled Parking at St Marys

David Currie reported that at the St Marys Village shopping centre on the eastern side two disabled spots have been made into three.

 

Graham Howe advised that if the parking spots have changed and don’t comply with Council an order could be put against them.

 

Vanessa Muscat undertook to go out and measure up the parking spots.

 

Councillor Greenow advised that the City Centres Review would be looking at Queen Street parking.  She said it was not possible to have accessible parking in the main street.     

 

GB 6          Tactile Ground Surface Indicators

Hans Meijer reported that the second half of the Tactile Ground Surface Indicators rollout would commence in July.      

 

GB 7          Hazard at Corner of Lawson and Henry Streets

Jill Huber reported a problem with a steel pole – outside the medical centre, Lawson Street and Henry Street – there is a gutter and down ramp a bit further to the right where there is a steel pole in the middle. 

 

Hans Meijer advised that it is a traffic signal pole and a Telstra steel plate.

 

Suggestions were made to place a barrier around the area or to paint the pole white.  Hans Meijer advised that reflective tape would be installed on the pole.   

 

GB 8          Presentation by Maeve Dunnett

Maeve Dunnett gave a presentation on her WSAAS project, “Looking after me”, which is a project for women with intellectual disability on safe and healthy relationships in the Penrith LGA.

 

Councillor Greenow reminded members to get their applications in before 19 June.        

 

There being no further business the Chairperson declared the meeting closed the time being 6.55pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Disability Access Committee Meeting held on 7 June 2006 be adopted.

 

 


 

 


 

Item                                                                                                                                       Page

 

The City in its Broader Context

 

1        NSW State Infrastructure Strategy                                                                                        1

 

The City as a Social Place

 

2        Disability Access Committee - Appointment of Community Representatives                           9

 

3        Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Overseas and Interstate Travel                                                                                            11

 

4        Construction of Samuel Marsden Baseball Amenities Building                                              13

 

5        Naming of a Park in North St Marys                                                                                   17

 

6        Update of activities undertaken by the Development Assessment Department - Third and Fourth Quarters 2005/2006                                                                                                           21

 

7        NSW Health Strategic Document "Fit for the Future"                                                          31

 

The City In Its Environment

 

8        Shopping Trolleys                                                                                                               37

 

9        Domestic Waste Contract Tenders                                                                                     39

 

10      Grant Application - Environmental Trust                                                                              47

 

The City Supported by Infrastructure

 

11      Federal Government 2007/2008 "Auslink Black Spot Programme"                                      51

 

12      Local Government Road Safety Program - Roads and Traffic Authority Grant Funding 2006-2007    57

 

Leadership and Organisation

 

13      Pecuniary Interest Returns                                                                                                  61

 

14      City Operations Directorate Report to end of June 2006                                                     63

 

15      Summary of Investments and Banking for the period 31 May 2006 to 30 June 2006            74

 

16      EcoProcura 2006 Practical Solutions for Sustainable Procurement Conference                    81

 

URGENT

 

17      Urban Sustainability Program Grants                                                                                   86

 

 


The City in its Broader Context

 

Item                                                                                                                                       Page

 

1        NSW State Infrastructure Strategy                                                                                        1

 

 



Ordinary Meeting

17 July 2006

The City in its Broader Context

 

 

The City in its Broader Context

 

 

1

NSW State Infrastructure Strategy   

 

Compiled by:                Mark Broderick, Release Area Unit Coordinator

Authorised by:             Roger Nethercote, Environmental Planning Manager 

Strategic Program Term Achievement: Agreement has been reached with State Government agencies to provide mutually agreed services and facilities to the City consistent with its growing requirements.

Critical Action: Determine and prioritise the services and facilities needed to allow the City to perform its metropolitan and regional roles.

     

Purpose:

To inform Councillors of the State Infrastructure Strategy recently released by Government.  The report recommends that the information contained in this report be received.

 

Introduction

On 31 May 2006 the State Government released its State Infrastructure Strategy.  The Strategy covers rail, road, power, water, health, education and services, and dovetails with the Metro Strategy for Sydney.

The Strategy is designed to meet the growing demand for infrastructure, which will remain at very high levels over the next decade as the population grows and ages.  The Strategy provides a 10-year plan which charts the infrastructure provision the Government will need to make in each of the State’s 6 regions – Sydney, Central Coast, Hunter, Illawarra and the South East, North Coast and Inland NSW. 

The Strategy links a detailed 4-year budget cycle and regional plans, including the Sydney Metro Strategy.  The Strategy will commit the Government to significant infrastructure spending over the next 10 years.  The infrastructure will be financed by a combination of revenues, user charges, public/private partnerships and State budget draw downs.

The 2006 State Budget for NSW was also released recently and this report provides items listed for funding for Penrith as well as commitments to infrastructure in Penrith in the State Infrastructure Strategy.

The complete set of State Budget papers and State Infrastructure Strategy are available on the NSW Treasury website at www.treasury.nsw.gov.au

Infrastructure Demand in NSW

The State Infrastructure Strategy is geared towards seven factors that will drive demand for increased infrastructure spending over the next decade:

1. Population growth and distribution

·    Population growth will be largely along the coast with the largest increases in Sydney and the North and South Coast.  The New South Wales population is projected to grow from 6.8 million in 2006 to 7.4 million in 2016.  Planning for New South Wales population growth is reflected in long term planning strategies such as the Sydney Metropolitan Strategy.

 

·    The average size of households is projected to reduce across the State adding to housing demand and to the demand for utilities and services.  These population changes will drive spending on new infrastructure in coastal areas while spending in lower growth areas will focus on maintenance and improvement.

 

·    As annual population growth rates vary the Government will monitor future changes so that the timing for delivering infrastructure aligns with what is happening in communities.

2. Ageing and longevity

·    New South Wales is experiencing a fundamental change in its demographic structure.  This change is caused by the progression of the baby boomer generation, increasing life expectancy and declining birth rates.

 

·    Between 2006 and 2016, the State’s population aged 65 and over will increase from 942,260 to 1,244,000, an increase of 32 per cent.

 

·    As the population ages and lives longer, demands on health and transport infrastructure will increase, while demands on services used by shrinking younger sections of the population, such as education, will decrease in a relative sense.  Capital expenditure will need to be adjusted accordingly.

3. Technological change

·    The rapidly increasing use of networks and linkages with mobile services has implications for information technology and telecommunications infrastructure and the way services are delivered by Government.

 

·    Technological change also increases the demand for skilled workers.  This will mean that industry will require specialist education services, to equip the next generation with requisite skills.

4. Industrial and commercial developments

·    Transport links are particularly important for industry.  The M7 WestLink, and the related employment lands in Western Sydney, identified in the Sydney Metropolitan Strategy, is a growing area for distribution and logistics businesses.

5. Cost pressures

·    Building construction costs have escalated in recent years.  Industry analysts expect these trends to continue over the medium term.

6. Infrastructure renewal

·    Significant infrastructure renewal requirements are emerging and are likely to continue over the next decade.  This is particularly evident in rail transport, public housing, water and sewerage, electricity networks and major roads and bridges.

7. Environmental issues

·    The major environmental issue over the next decade is the risk of global warming associated with increased carbon dioxide and other greenhouse gas concentrations in the atmosphere.

·    Among the potential consequences of climate change are increased frequency and intensity of weather events and changes in the pattern of rainfall.

State Infrastructure Delivery

The State Infrastructure Strategy links agency asset acquisition strategies with whole–of–Government activities such as the Sydney Metropolitan Strategy and the State Budget.  This process is intended to ensure that agency priorities are consistent with whole–of–Government priorities.

 

The services that agencies intend to deliver are set out in Results and Services Plans (for general government) and Statements of Business or Corporate Intent (for public trading enterprises).

 

In developing asset strategies, agencies and public trading enterprises aim to ensure these strategies align with their service delivery plan, and that they are consistent with the Sydney Metropolitan Strategy and other long–term planning strategies.  This is all part of the Total Asset Management process monitored by Treasury.

 

These processes enable proposals for new infrastructure projects to be prioritised in the lead up to the Budget each year.

Major Areas of Infrastructure Projects

The major areas of focus of Strategy are: 

 

1.   Human Services – health, education and training.

2.   Justice – Attorney General’s, Police, Corrective Services.

3.   Transport – roads, rail, ports, buses, ferries.

4.   Electricity – generation, transmission, distribution networks.

5.   Water – Sydney Water, Hunter Water, Sydney Catchment Authority, State Water.

 

For each of these areas, the Strategy provides the baseline situation, and lists works for the next 4 years and for the following 6 years.

NSW State Budget Commitments for Penrith in 2006 - 07

The 2006 - 07 State Budget has identified around $2 billion in infrastructure projects in Western Sydney, which includes funds to purchase land for the North West and South West Rail Lines, upgrade railway stations and State roads, expand hospital facilities, and upgrade educational facilities and police stations. 

 

Identified new and continuing projects funded specifically for Penrith are set out below.  Note that specific budgets for some items have not been supplied.

 

Health

·    Nepean Hospital 25 Bed Expansion (new)

·    Additional neonatal intensive care cot at Nepean Hospital (new)

·    $1.09 million to continue the Nepean Hospital Bed Capacity Expansion project, which includes the expansion and refurbishment of ward areas and the day surgery/operating suite (continuing)

·    $518,000 towards the refurbishment of the Nepean Hospital North Block to provide facilities for aged care and associated therapies (continuing)

 

Education

·    Penrith High School – provide enhanced learning facilities and staff and student toilets (new)

 

Rail and Road

·    $4.3 million towards the Werrington Station Easy Access upgrade

·    $500,000 towards planning and reconstruction to duplicate the Mamre Road overpass

 

Electricity

·    $19.4 million to rebuild the Penrith transmission substation

 

Environment

·    Finalising a plan of management for the new Regional Park at St Marys

 

Emergency Services

·    Funding for renovations to the NSWFB at St Marys fire station

·    Subsidies towards the cost of emergency response vehicles for Penrith

State Infrastructure Strategy Commitments for Penrith

The commitments listed for Penrith in the State Infrastructure Strategy are set out below.  Some of these items are funded in this year’s State Budget  and also appear in the above list.  Unfortunately, specific costings for the items below have not been included.

 

Health

·    Nepean Psychiatric Emergency Care Centre Penrith

·    Nepean Hospital Bed Capacity Expansion Penrith

·    Nepean Hospital North Block Refurbishment Penrith

 

Education

·    Class Size Reduction Program – Installation of New Primary Classroom Building (modular Style) Claremont Meadows

·    Class Size Reduction Program – Installation of New Primary Classroom Building (modular Style) Regentville

·    Penrith High School – Upgrade

 

Attorney General

·    Penrith Court Upgrade

·    Maintenance Program in Penrith Court

 

Police

·    St Marys Police Station

 

Rail

·    Easy Access Werrington

 

Roads

·    Erskine Park Employment Area Link Road

·    Mamre Road M4 Overpass Duplication St Marys

 

Electricity Distribution

·    Glenmore Park To Full 132kv Including 2nd Feeder

·    Glenmore Park Transformer Augmentation

·    Glenmore Park Zone Substation Augmentation

·    Cambridge Park Zone Substation Transformer Augmentation

·    Caddens Zone Substation Establishment & Feeders

·    Penrith Lake 33/11kv Zone Substation Establishment With Two 33kv Links

·    Penrith Panther 132/11kv Zone Substation Establishment

·    Penrith Transmission Substation To Cranebrook 3rd Feeder

·    Penrith Transmission Substation Transformer & Busbar Augmentation

·    Werrington Zone Substation

·    West ADI 33/11kv Zone Substation Establishment – St Marys

·    Mamre Zone Substation & Lines To Sydney West

 

Sydney Water

·    Metropolitan Water Plan Western Sydney Recycling — Penrith

·    Mulgoa Wallacia Silverdale Sewerage Scheme

 

Sydney Catchment Authority

·    Warragamba Pipelines Upgrade at Mulgoa

·    Metropolitan Water Plan – Leonay – groundwater reserves investigation

Overview

The State Budget and the State Infrastructure Strategy provide Council with a clearer picture of the current and ongoing commitments by the State government to infrastructure and service provision in Penrith.  These commitments for Penrith are welcome.  There are however, major infrastructure items and services which Council has already identified and lobbied for, which are absent from both the State Budget and Infrastructure Strategy. 

 

These issues were raised with the various Ministers at a State Government Cabinet meeting held at Penrith in May this year.  The issues were outlined in a report to Council’s Ordinary Meeting of 3 July 2006 and include Werrington Arterial road upgrades, UWS railway station, impacts on the Penrith LGA of the North West and South West Growth Centres (particularly the absence of major road and public transport upgrades connecting Penrith to the Growth Centres), gaining government agency commitment to development and implementation of an Integrated Transport and Lands Use Plan for Penrith, Hawkesbury / Nepean River management and weed control, funding of cultural development activities, and children’s services.  It is disappointing that these matters have not been addressed in either the State Budget or Infrastructure Strategy.

 

We are continuing to review the critical infrastructure that Penrith will require to underpin the role nominated for it in the Metropolitan Strategy as a Regional City.  This is particularly important as we move forward in collaboration with the Department of Planning in their development of Subregional Plans in which Penrith will play a significant role in the provision of services and facilities, particularly to the North West subregion.

 

The Local Government and Shires Association has also provided a detailed commentary, from the local government perspective on the State Budget 2006-07.  A copy of that commentary is included in the attachments to this report.

Conclusion

While the service and infrastructure commitments made by State Government for Penrith in its State Budget for 2006-07 and State Infrastructure Strategy are welcomed, there remain significant gaps in service provision and the delivery of major infrastructure items which we have previously raised to Government. 

 

These issues will continue to be pursued with the relevant government Ministers and agencies concerned, as well as through our input to the Department of Planning’s development of the North West Subregional Plan. 

 

 

RECOMMENDATION

That the information contained in the report on NSW State Infrastructure Strategy be received.

 

ATTACHMENTS/APPENDICES

1.  

LGSA commentary State Budget

8 Pages

Attachment

 


The City as a Social Place

 

Item                                                                                                                                       Page

 

2        Disability Access Committee - Appointment of Community Representatives                           9

 

3        Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Overseas and Interstate Travel                                                                                            11

 

4        Construction of Samuel Marsden Baseball Amenities Building                                              13

 

5        Naming of a Park in North St Marys                                                                                   17

 

6        Update of activities undertaken by the Development Assessment Department - Third and Fourth Quarters 2005/2006                                                                                                           21

 

7        NSW Health Strategic Document "Fit for the Future"                                                          31

 

 



Ordinary Meeting

17 July 2006

The City as a Social Place

 

 

The City as a Social Place

 

 

2

Disability Access Committee - Appointment of Community Representatives

 

Compiled by:                Athena Kandris, Community Development Officer - Aged and Disability

Authorised by:             Erich Weller, Community Development Manager 

Strategic Program Term Achievement: Access has increased for communities that face barriers to using social services and facilities.

Critical Action: Coordinate and implement strategies across all areas of Council’s responsibility to improve access for people with a disability.

     

Purpose:

To recommend the appointment of six community representatives to Council's Disability Access Committee.

 

Background

Community representation on Council’s Disability Access Committee is for a period of two years and the term of the previous committee finished in June this year.

 

The objectives of the Disability Access Committee is:

 

1.       To monitor polices and procedures to ensure that legislative requirements on access are considered in any Council decision and operations.

2.       To provide a link between Council and people in the community with disabilities.

3.       To collaborate with Council to identify strategies to improve access.

4.       To assist Council in consulting, educating and informing the broader community on access issues.

 

The stated aim is to aspire to the provision of the highest possible standard of access throughout the Penrith Local Government Area for people with disabilities.

 

Committee Membership and Structure

 

According to the adopted terms of reference, Council appoints six community representatives for a period of two years, and three Councillor representatives for a period of four years.

 

The operation of the Disability Access Committee is co-ordinated by the Community Development Department and supported by officers from Asset Management, Building Approvals and Environment Protection, Building Services, Design and Technical Advice and others as required.

 

 

 

 

Recruitment Process

 

The recruitment process commenced during June 2006, in accordance with the Committee’s terms of reference, and concentrated on ensuring that all members of the community had an equal opportunity to participate on the Committee.  Notices were placed in the local press, Council’s website and sent to disability organisations.

 

The terms of reference specify the selection criteria, which are:

 

·    An understanding of access issues for people with disabilities

·    An understanding of the implications for Local Government of the Disability Discrimination Act (1992), the Building Code of Australia, Development Controls and other legislative requirements

·    Experience in developing policies on issues relevant to people with a disability

·    A willingness to undertake training and orientation, as well as participate in a planning day

 

Community Nominations

 

Council received eight nominations and these applicants have been assessed against the selection criteria by an inhouse staff team as in keeping with past practice.  It is recommended that the following six people be appointed to the Penrith Disability Access Committee for a two-year period:

 

          Mr. David Currie

          Ms. Maeve Dunnett

          Mrs. Jill Huber

          Mrs. Tricia Hitchen

          Ms. Alison Herbert

          Ms. Carole Grayson

         

Recognition for Previous Committee

 

In recognition of the outstanding contribution and commitment by the members of the previous Committee, a presentation of the highlights of the previous term will be made by Mr David Currie to the Policy Review Committee Meeting on 24 July 2006.  The Mayor will present Certificates of Appreciation to the outgoing Committee members.

 

RECOMMENDATION

That:

1.     The information contained in the report on Disability Access Committee  - Appointment of Community Representatives be received

2.     The following people be appointed as community representatives on the Disability Access Committee for a period of two years from this date:

                                      Mr. David Currie

                                      Ms. Maeve Dunnett

                                      Mrs. Jill Huber

                                      Mrs. Tricia Hitchen

                                      Ms. Alison Herbert

                                      Ms. Carole Grayson

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

17 July 2006

The City as a Social Place

 

 

The City as a Social Place

 

 

3

Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Overseas and Interstate Travel   

 

Compiled by:                Diana Tuckwell, Facilities Operations  Secretary

Authorised by:             Gary Dean, Facilities Operations Manager 

Strategic Program Term Achievement: The City’s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Ensure facilities and services reflect the City’s diverse current and future recreation and leisure needs.

     

Purpose:

To inform Council of donations made to amateur sportspersons and/or representatives in the fields of art, music, culture for overseas and interstate travel for the April-June 2006 quarter.  The report recommends that the information contained in the report be received.

 

Background

Council has a policy of providing assistance to amateur sportspersons and representatives in the fields of Art, Music, and Culture, for the purpose of encouraging participation in international or interstate events by residents or by members of clubs based in the City of Penrith or students of schools and educational establishments within the Penrith City area and who are representing the country of Australia or the state of New South Wales.  Those requests Council has received and dealt with, for financial assistance in accordance with the Policy for the period 1 April-30 June 2006, are listed below:

 

OVERSEAS DESTINATIONS ($200 NZ or  $300 overseas)

 

1.

A donation of $600.00 was made to Athletics Australia with a request that $300.00 each be passed on to:

Susan Knapton of St Clair to help defray her travelling expenses when she competed in the World Walking Cup in La Coruna, Spain during May 2006; and

Laura Verlinden of Colyton to help defray her travelling expenses when she competes in the IAAF World Junior Championships being held in Beijing, China during August 2006.

2.

A donation of $200.00 was made to NSW Combined High Schools Sports Association with a request that it be passed on to Aleasha Vreeken of Emu Plains to help defray her travelling expenses when she competed in the U/15’s Girls Waterpolo Team Tournament held in New Zealand during June-July 2006.

3.

A donation of $300.00 was made to Tennis Seniors Australia Inc with a request that it be passed on to Liz Allan of Mulgoa to help defray her travelling expenses when she competed in the Maureen Connolly Cup International Tennis Competition held in Durban, South Africa during April 2006.


 

4.

A donation of $300.00 was made to Australian Canoeing Inc with a request that it be passed on to Matthew Gabb of Cranebrook to help defray his travelling expenses when he competed in the 2006 ICF World Cup Series and World Championships held in Europe during June and July 2006.

5.

A donation of $300.00 was made to Nordoff-Robbins Music Therapy Australia with a request that it be passed on to Joanne McIntyre of Davidson (music therapist at UWS Kingswood) to help defray her travelling expenses when she presented a Paper at the  3rd International Nordoff-Robbins Music Therapy Symposium held in Germany during June 2006.

6.

A donation of $400.00 was made to Baseball NSW with a request that $200.00 each be passed on to Bryce Caldwell of St Clair and Shane Woodland of Erskine Park to help defray their travelling expenses when they competed in the NSW U/13 Baseball Tournament held in New Zealand during April 2006.

7.

A donation of $200.00 was made to Coerver Coaching Oceania with a request that it be passed on to Adam Wildman of Werrington Downs to help defray his travelling expenses when he competes in the Coerver Coaching Soccer Tournament being held in New Zealand during July 2006.

8.

A donation of $300.00 was made to NSW Junior Baseball League with a request that it be passed on to Hayden Farrell of St Clair to help defray his travelling expenses when he competes in the International Baseball Championships being held in Ellisville, St Louis, USA during July-August 2006.

 

INTERSTATE DESTINATIONS ($100QLD,VIC -  $150SA,TAS - $200WA,NT)

 

9.

A donation of $100.00 was made to Special Olympics Roselands Region with a request that it be passed on to Chris Bunton of St Clair to help defray his travelling expenses when he competes in the Special Olympics National Games on the Gold Coast, Queensland during October 2006.

10.

A donation of $500.00 was made to Dragon Boats NSW with a request that $100.00 each be passed on to Cassie Banks of Springwood, Craig Bunfield of Glenbrook & Julie Willis of Yellow Rock (members of Penrith Dragon Boat Club), Gerry Ebelt of Jamisontown and Larry Purvis of Cambridge Park to help defray their travelling expenses when they competed in the Australian Dragon Boat Championships held in Victoria during April 2006.

 

 

 

RECOMMENDATION

That the information contained in the report on Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Overseas and Interstate Travel be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

17 July 2006

The City as a Social Place

 

 

The City as a Social Place

 

 

4

Construction of Samuel Marsden Baseball Amenities Building   

 

Compiled by:                Glen Tuckwell, Building Maintenance Supervisor

Authorised by:             Rod Wood, Building Services Manager 

Strategic Program Term Achievement: The City’s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Ensure facilities and services reflect the City’s diverse current and future recreation and leisure needs.

     

Purpose:

To  advise Council of the outcomes of the tender process and to recommend a preferred contractor for the construction of Samuel Marsden Baseball amenities building.  The report recommends that the tender of Westco Building Consultants Pty Ltd be accepted.

 

Background

The Colyton/St Clair Baseball Club has been playing out of the Samuel Marsden fields in Orchard Hills for 15 years.  The land is owned by the Department of Planning and Council has care and control over it.  The Club plays in the summer and winter Greater Western Baseball Association’s competition.  There are 15 teams competing in summer and 5 in winter, making the Club the second largest baseball club in the Penrith LGA.

 

Since moving to Samuel Marsden, the Club has used mobile containers for its toilets, storeroom and canteen.  There are 3 containers that are approximately 5m x 5m in size.  Over the last six years, the Club has been asking Council to consider building an amenities building to replace the mobile structures.

 

For the last 18 months, discussions have been held with Club representatives to determine a suitable sized building.  Several draft plans were prepared that eventually led to an approved building envelope that will contain toilets, storeroom and small canteen.  This was one of the approved projects listed in the 2005/2006 Parks Improvement Program for $180,000.

Current Situation

The project was put out to tender closing on 6 June 2006 and nine (9) tenders were received as follows:

 

Contractor

Price (excluding GST)

Westco Building Consultants Pty Ltd

$244,942

Murlin Pty Ltd

$247,950

Morabito Holding Pty Ltd

$253,500

Caliber Contracting

$255,233

Bellamy Builders

$277,321

Avoca Constructions Pty Ltd

$314,607

Maincom Pty Ltd

$316,519

M Brunton Building Co.

$382,874

Degree Construction Pty Ltd

$406,555

 

One late tender was received by A.M.F.M. Constructions and was not considered.  A further tender was received by Reitsma Constructions Pty Ltd.  However, this was an Expression of  Interest only and no schedules were completed and no price was submitted and consequently it too was not considered further.

 

All tenders were assessed by the Tender Panel made up of Glen Tuckwell – Building Maintenance Supervisor, Lindsay Clarke – Parks Co-Coordinator and Graham Howe – Building Projects Co-Coordinator.  The tenders were evaluated against the following criteria:

 

·    Tender Price

·    Capacity to undertake work

·    Financial capacity

·    Experience of personnel & resources

·    References

·    Management Systems

·    OH & S Systems

·    Programme

 

The lowest tender was submitted by Westco Building Consultants Pty Ltd in the amount of $244,942.  Westco Building Consultants Pty Ltd has previously completed similar projects for Council and these projects have always been delivered on time and budget.  Projects completed include new building works, refurbishments and insurance restoration works.  This company is also Council’s preferred contractor for building works under $150,000.

 

Murlin Pty Ltd submitted the next lowest tender in the amount of $247,950.  However, the tender lacked complete information required by key evaluation criteria including: financial resources, skills and experience of management and personnel, OH&S management systems and demonstrated ability to undertake work of a similar nature.  Consequently, this tender is not able to be fully assessed and was not considered further.

 

The next two lowest tenders were submitted by Morabito Holdings Pty Ltd in the amount of $253,500 and Caliber Contracting in the amount of $255,233.  Both companies have satisfied the evaluation criteria and performed work of a similar nature for other councils.  Caliber Contracting recently completed extensions to Grays Lane Children’s Centre and is currently constructing extensions to Erskine Park Before and After Child Care Centre. Although both of these companies would be capable of carrying out the works, there would be no advantage to Council in accepting their tenders.

 

The remaining five (5) tenders range from $277,321 to $406,555.  Although the companies submitting these tenders have complied with the conditions of tender, and would be capable of performing the work, there would be no advantage to Council and they were not considered further.

 

DA fees, design and survey costs of $20,144 were spent in 2005/06. Contractor costs of $244,942, project supervision of $5,000 and a contingency amount of $24,000 are estimated to complete construction.  The building was allocated $180,000 in the 1997 Section 94 Plan. Applying CPI indexing to this, to provide an amount as at today, yields a budget amount of $225,900.  This leaves a shortfall of $68,186 required in 06/07 Parks Improvement Program from S94. Any unspent contingency amount on completion will be returned to the S94plan.

Financial Services Manager’s Comment

The Open Space Existing Residential Areas S94 plan holds sufficient funds to finance the scope of the works proposed in this report. It is appropriate to index the original works cost by CPI.  The CPI has averaged approximately 2.55% per annum since December 1997. When this is applied to the original estimated $180,000 building costs it becomes $225,900.  The total tendered process is in excess of this amount however sufficient funds are available within the plan due to the interest earned on the unspent money in the plan.  Interest earned has not been allocated to other projects within the plan and could be used to fund the shortfall of $68,186 required after CPI indexation.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Construction of Samuel Marsden Baseball Amenities Building be received

2.     Council accepts the tender of Westco Building Consultants Pty Ltd in the amount of $244,942

3.     Additional funding of $104,526 be allocated, from the Open Space – Existing Residential s94 plan, for the construction of the Samuel Marsden Baseball Amenities Building.

 

 

ATTACHMENTS/APPENDICES

1. View

Proposed Baseball Amenities Building - Samuel Marsden

1 Page

Appendix

 


Ordinary Meeting

17 July 2006

Appendix 1 - Proposed Baseball Amenities Building - Samuel Marsden

 

 

 

 


Ordinary Meeting

17 July 2006

The City as a Social Place

 

 

The City as a Social Place

 

 

5

Naming of a Park in North St Marys   

 

Compiled by:                Wendy Marks, Parks Administration Officer

Authorised by:             Raphael Collins, Parks Construction & Maintenance Manager

Requested By:             Councillor John Thain

Strategic Program Term Achievement: The City’s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Ensure facilities and services reflect the City’s diverse current and future recreation and leisure needs.

     

Purpose:

To seek Council's endorsement for the naming of the park on the corner of Sycamore Street and Maple Road in North St Marys to 'Robin Wiles Park' .  The report recommends that an application be made to the Geographical Names Board for official gazetting.

 

Background

The public reserve on the corner of Sycamore Street and Maple Road, North St Marys is at present unnamed.  Councillor Thain has received a request to have the park named after the late Councillor Robin Wiles who lived in North St Marys with her husband and children until her death in 2003.

 

The Geographical Names Board (GNB) requires all naming proposals meet the following criteria:

 

·    The use of a person’s name for park names should normally only be given posthumously

·    The name honours a person who has made an outstanding contribution to the community

·    Council agrees to the proposed name.

 

Once an application for naming is submitted to the GNB, the remaining process involves about 10 steps.  One of these includes the public exhibition of the proposed naming.  The entire process takes approximately eight to ten months.

Proposed Name

Robin Wiles was born on 17 January 1942 in Inverell, New South Wales and came to St Marys at a young age.  She lived on the family farm, which was adjacent to St Marys Public School. She attended this school as a young girl and later at Penrith High School.  After her schooldays, Robin’s family moved from St Marys.

 

In the late 1960s, Robin returned to St Marys with her husband and small boys to establish their home on Debrincat Avenue, North St Marys where she lived until her death.  The boys attended North St Marys Public School and Robin became involved in the school’s Mothers’ Club and Parents’ and Citizens’ Association, as well as teaching scripture.

 

After her sons left school, Robin turned her sights to the broader community and helped to turn North St Marys into a better place to live.  She was elected to Penrith City Council in 1991 and served her community well for the next eight years.  In 1996, she became President of the St Marys Development Committee, the organisers of the St Marys Spring Festival.

 

It was Robin’s dream to expand the activities of the Development Committee and hold a Carols night and Bands in the Park.  “Carols in the Park” was held for the first time in 2002 with Robin as M.C.  Robin passed away soon after this event on 6 February 2003.  “Bands in the Park” was held for the first time in 2003.

 

Robin was respected by everyone she came into contact with in her public life as well as by her family and friends.

Conclusion

Considering Robin Wiles’ significant contribution to the community of St Marys, and in particular to North St Marys, it seems appropriate to name the park on the corner of Sycamore Street and Maple Road “Robin Wiles Park” in her honour.  Both her family and the St Marys Development Committee support this naming proposal.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Naming of a Park in North St Marys be received.

2.     Council endorse the naming of the park on the corner of Sycamore Street and Maple Road, North St Marys to “Robin Wiles Park” and make application to the Geographical Names Board for the official gazetting.

3.     Following gazettal, an official naming ceremony be held at the park.

 

ATTACHMENTS/APPENDICES

1. View

Location Map of Park in North St Marys

1 Page

Appendix

 


Ordinary Meeting

17 July 2006

Appendix 1 - Location Map of Park in North St Marys

 

 

 

 


Ordinary Meeting

17 July 2006

The City as a Social Place

 

 

The City as a Social Place

 

 

6

Update of activities undertaken by the Development Assessment Department - Third and Fourth Quarters 2005/2006   

 

Compiled by:                Steve Barratt, Development Compliance Co-ordinator; Shari Driver, Development Enquiry Co-ordinator; Warwick Stimson, Development Assessment Co-ordinator - South; Peter Wood, Development Assessment Co-ordinator - North

Authorised by:             Paul Lemm, Development Services Manager 

Strategic Program Term Achievement: Redevelopment of existing areas contributes to safe, sustainable, affordable and satisfying living environments and cohesive communities.

Critical Action: Work in partnership with the local community to foster understanding of the reasons why established areas are redeveloping.

     

Purpose:

To provide Council with information relating to the Department's performance and compliance activities.  The report recommends that the information be received.

 

Background

This report is for the period January 2006 – June 2006 and the report format is as follows:

 

1.   Key Performance Indicators

2.   Development Application Trends

3.   Inspection and Compliance Activities

4.   Policy

5.   Continuous Improvement

6.   Workforce Management

7.   Special Projects

 

1.   Key Performance Indicators (January – June 2006)

 

The 2005/2006 Management Plan provides Key Performance Indicators (KPIs) for the provision of services such as development assessment and issuing of certificates. 

 

Agreed KPIs are derived from the adopted Management Plan and have been set for critical development applications and certificate types.  The KPIs are based on the Environmental Planning and Assessment Regulation 2000 (the Regulation) timeframe of 40 days for determination of development applications before the “deemed refusal” provisions apply to an applicant.  For integrated development the Regulation sets a 60-day timeframe to recognise the involvement of relevant agencies (eg. Department of Planning, NSW Rural Fire Service and the like).  In both cases, the calculation of number of days excludes the time taken to obtain information requested under ‘stop the clock’ provisions of the Environmental Planning and Assessment Act 1979 (the Act).  KPIs for integrated development were not set for the 2005/2006 Management Plan hence data has not been collected on performance against a formal KPI.

 

The number of multi-unit housing, commercial, industrial and dual occupancy development applications having measurable KPIs under the Management Plan and those determined in the last 12 months are reported in Tables 1.1-1.3.

 

1.1     Major Development Applications December 2005 – January 2006

 

Type of Development

No. Received

No. Determined

No. and % Determined within 40 days

Target

Multi-Unit Housing

5

19

(3) 16%

(11) 60%

Dual Occupancy

16

46

(13) 28%

(27) 60%

Commercial

113

117

(62) 53%

(82) 70%

Industrial

35

28

(13) 46%

(21) 75%

TOTAL

169

210

(91) 43%

(141) 67%

 

1.2     Major Development Applications January 2006 – June 2006

 

Type of Development

No. Received

No. Determined

No. and % Determined within 40 days

Target

Multi-Unit Housing

12

23

(6) 29%

(14) 60%

Dual Occupancy

30

23

(7) 30%

(14) 60%

Commercial

65

78

(44) 57%

(55) 70%

Industrial

53

50

(29) 57%

(37) 75%

TOTAL

160

174

(86) 49%

(120) 69%

 

1.3     Major Development Applications Full Management Plan Year 2005-2006

 

Type of Development

No. Received

No. Determined

No and % Determined within 40 days

Target

Multi-Unit Housing

17

42

(10) 21%

(25) 60%

Dual Occupancy

46

69

(20) 26%

(41) 60%

Commercial

178

195

(106) 54%

(137) 70%

Industrial

88

78

(42) 53%

(58) 75%

TOTAL

329

384

(178) 46%

(261) 68%

 

These tables indicate that the KPIs have not been achieved.  This can be attributed to a higher proportion of older applications (i.e. >40 days) being determined.  In the last six-month period there has been a concentration on older development applications, in an effort to reduce the backlog of older applications, which is discussed in more detail under Major Development Application Trends.  The reporting process of “Year to Date” captures all previous periods in the Management Plan so where applications have been determined, with a timeframe outside the KPI range, their influence in terms of KPI attainment will be noticeable over the entire reporting period.  The output of the Department in the 12-month period has more than matched the number of applications received in the same period.

 

1.4     Minor Development Applications – (development applications which include developments such as dwellings, swimming pools, garages and home improvements)

 

Type of Development

No. Received

No. Determined

No. and % Determined within 40 days

Target

Single Storey Dwellings and Additions

1235

548

(477) 87%

(438) 80%

Two Storey Dwellings (notification required)

48

46

(33) 72%

(32) 70%

TOTAL

1283

594

(510) 85%

(470) 80%

 

The table demonstrates that the performance for minor development applications in the period January 2006 - June 2006 exceeded those of the adopted KPIs.

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There was a reduction in the number of development applications determined in May 2006 due to staff fluctuations and the implementation of the new computer system.  These are short-term influences and will be resolved by the end of the next Management Plan quarter.

 

1.5     Certificates

 

Type of Development

No.

Received

No.

Determined

No. and % Determined within Target

Target

Building

Certificates

96

96

(88) 92%

85% within 21 days (82)

Construction

Certificates

272

253

(235) 93%

80% within 28 days (202)

Complying

Development Certificates

5

5

(4) 80%

100% within 7 days (5)

Compliance

Certificate Inspections

2146

2146

(2146) 100%

100% within 24 hours (2146)

Occupation Certificates

 

437

(437) 100%

100% within 7 days of Satisfactory Inspection (437)

TOTAL

2519

2937

(2910) 99%

(2872) 98%

 

All KPIs were satisfied with the exception of Complying Development Certificates.  The KPI for Complying Development Certificates (CDC) was not met as one application exceeded the target by one day. The KPIs for the remaining certificates were met in this quarter.

 

2.       Current Development Applications

 

2.1     Status of Development Applications in Progress

 

The number of applications currently in progress at any one time changes daily as new applications are received and determinations are made.  Some of the contributing factors to the development applications remaining in progress are:

·    Staff fluctuations

·    A preparedness to seek negotiated outcomes

·    Internal processes and procedures not being pursued

·    Quality of the information lodged with the application

·    Complexity of the assessment process (eg. integrated development)

·    Reluctance of the development industry to embrace the pre-lodgement process

 

2.2     Major Development

Error! Objects cannot be created from editing field codes.In 2006 there has been an emphasis placed on determining older applications through the following actions:

 

·    Monthly “in progress’ Report - A monthly report distributed to Councillors to inform of the status of applications in progress

·    DA ‘blitz’ – older applications those over 90 days have been prioritised in the last quarter for determination

·    Categorising application types to ensure the most efficient use of assessment resources

 

The prioritising of application types has seen an improvement against KPIs.  The above graph also demonstrates the effectiveness of these measures with a continuing reduction in major development applications in progress over the last 12 months. This equates to a decline in the average number of applications in progress per assessing officer.  In addition to the number of development applications in progress, as at the end of June, there were some 25 applications for modification, extension of development consent or review of determinations in progress.

 

The number of development applications received has fluctuated over the year with trends being a decline during July ‘05, December ’05 and continuing through the first quarter of ‘06. The number of applications received increased again over the last two months of May and June ‘06 to the same levels as experienced from August to November ’05. It is noted that the number of applications determined has generally exceeded those applications received per month. This has not been achieved for May and June of this year and can be attributed to the following:

 

·    At the start of April there were 49 development applications older than 90 days representing approximately 34% of the 144 in progress. Targeting of these applications reduced this total to only 13 development applications older than 90 days, representing approximately 10% of the 132 total applications in progress.  These determinations require a disproportionate amount of resources given their scale, complexity, outstanding issues and warranting a higher level of delegation (for example the mixed use development at High Street, Penrith and the place of worship at Dodford Road, Llandilo)

·    The new “Proclaim” Development Assessment System was introduced mid May, requiring assessing officers and administration officers to devote more time to becoming familiar with processes under this system

 

·    A relatively high number of new development applications were also received at this time, comparable to the highest level of applications received per month for the twelve month period.

 

2.3    Minor Development

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The main features of the above chart are:

 

·    The low level of applications received in January

·    An unusual high level of applications in May & June

·    A lower level of determinations over the period and an increasing number of DA’s in progress

 

The increase in development applications in May and June supports claims made by the building industry that activity is increasing following the downturn in the previous year.  Over this period there have been some staff fluctuations and these have had an impact on the efficiency of providing this service.  Strategies to address this increase in outstanding applications will be implemented and reviewed in the first quarter of the 2006-2007 Management Plan.

 

Despite an increasing number of development applications being submitted since January 2006, the determinations have remained relatively constant.  There was a decrease in the number of development applications determined in May 2006, due to the introduction of the new computer system and resourcing changes. The increasing number of development applications submitted has resulted in an increase in the number of applications in progress.  Regardless, this has not affected our performance as we exceed the Management Plan KPIs for this period.  Once the officers become more confident with the new computer system gains will be achieved in efficiency and processing.

 

2.4     Construction Certificates

 

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This chart mirrors the results illustrated in Section 2.3 except that in April and May more Construction Certificates were determined than were received.  Except for May the number of Construction Certificates determined has been consistent.  The main variation over this period has been the Construction Certificates received, particularly in March, May and June.  There is a correlation between minor development applications received and Construction Certificates received.  The number of development applications will influence the number of Construction Certificates.  The increase in Construction Certificates received in May and June has been accompanied by more complex applications for Commercial and Industrial buildings. These applications demand additional time for assessment of the proposals. Despite these trends we have exceeded the Management Plan KPIs for this period.

 

3.       Inspection and Compliance Activities

 

3.1     Building Progress and Completion Inspections

 

These inspections are undertaken at various stages of building construction to ensure that conditions of approval are being satisfied.  It is the property owner’s responsibility to nominate either Council or a Private Certifier to perform these inspections.

 

The Environmental Planning and Assessment Act 1979 details the mandatory inspections to be performed at stipulated stages of construction.  For residential buildings these stages are:

·    Prior to commencement of work

·    Prior to pouring concrete footings and floors

·    When the frame is constructed

·    After completion of the wet area treatment

·    Before back filling of the stormwater system

·    Prior to occupation

 

These are the minimum number of inspections that must be undertaken.  Additional inspections are undertaken dependent on the project and the need for re-inspections.

 

Number and Percentage of Inspections Performed

 

Wards

Jan – Mar 2006

Apr – Jun 2006

TOTAL and % of TOTAL

North

407 (37%)

325 (31%)

732 (34%)

South

402 (37%)

431 (41%)

833 (39%)

East

280 (26%)

301 (28%)

581 (27%)

Total

1089

1057

2146

         

This table indicates that:

·    There is little fluctuation in the total inspections undertaken in each quarter over the last 12 months

·    There is a reduction in inspections in North Ward and an increase in other wards over the April-June period.  These differences are not significant and do not necessarily indicate any trends

·    In the past year the greatest number of inspections is consistently undertaken in South Ward due to the development activity in Glenmore Park

 

3.2     Building Compliance Audit Program

 

This programme is funded through the fees received for development applications valued over $50,000.

 

The programme involves the review of files to ensure compliance with conditions of consent. The audits include buildings that are certified both by Council Officers and by private certifiers. 

 

Activity

Outcome

 Jan – Mar 2006

Outcome

Apr- Jun 2006

Audit of Files

633

282

Satisfactory Audit Result

191 (30%)

226 (80%)

Matters under further investigation

442

136

 

The reduction in audit activities in the last quarter of the Management Plan year was due to the economic downturn resulting in less income being available to this self-funded program.

 

Any audit that reveals non-compliance with the conditions of consent is pursued with further enforcement action.  The enforcement action involves:

·    The issue of notices and orders

·    Issuing Penalty Infringement Notices

·    Placing notations on Council’s Property Information System

·    Commencing proceedings in the appropriate Court

 

The enforcement action is continued until the compliance is achieved.

 

 

3.3     Fire Safety Program

 

An initial approval and annual audit programme has been implemented to ensure that there is an appropriate level of safety for patrons in places of public entertainment (PPE).

 

Commercial and Industrial building owners are required by legislation to forward certification to demonstrate that required fire services installed in their buildings are being maintained annually to an appropriate level. As part of the Fire Safety Program these certificates are reviewed to ensure that all fire services have been checked and that the certificates have been completed in accordance with the requirements of the legislation. The certificates are also registered on a database.

 

The Fire Safety Programme is a self-funded project. Fees are received for the assessment and determination of new applications for PPE, the renewal of existing PPE’s and for the registration of Fire Safety Certificates.

 

Activity

No. of Appns.

Jan – Mar 2006

No. of Appns.

Apr – Jun 2006

Total for Period

Places of Public Entertainment – New Licences

1

2

3

Places of Public Entertainment – Renew Licences

6

5

11

Annual Fire Safety Statements

57

34

91

 

The total number of Annual Fire Safety Statements on the database is 394 and the total number of Places of Public Entertainment is 51.  There was a reduction in activity in the last quarter of Management Plan year due to the income being less than anticipated. 

 

4.       Policy Reform and Rezoning Applications

 

With the requirement for the preparation of a consolidated local plan for the city the task of completing current rezoning amendments has been shared by the Development Services Department and the Environmental Planning Department.  Essentially those Local Environmental Plan amendments that could reside outside the local plan process; have been advanced as outlined below.

 

The following rezoning applications were progressed by the Development Services Department in the period January – June 2006:

 

·    Penrith Anglican College (RZ04/0032) – gazetted on 31 March 2006

·    St Marys Police Station  (RZ05/0048) – gazetted on 13 April 2006

·    Twin Creeks (RZ03/0027) – referred to Department of Planning in March 2006 seeking permission for draft LEP exhibition.  LEP Review Panel has now advised that it does not support the LEP proceeding.  Discussions are continuing with the Department of Planning

·    SITA (RZ04/0035) – Delegation to proceed with Draft plan received on 30 June 2006.  The Draft plan is now with Parliamentary Counsel.  Section 69 report is being prepared by Council Officers to submit to Minister in July to seek gazettal

 

To assist in preparations for the Local Plan, the Development Enquiry Unit is undertaking a series of mini-audits of past determinations and providing recommendations for provisions to be included in the Local Plan process. 

 

5.       Continuous Improvement

 

5.1     Development Advisory Service

 

The Development Panel provides pre-lodgement advice to potential applicants and was upgraded into a fee-paying service in September 2004.  The major focus of the panels has been developments other than residential, which is consistent with the current economic climate.  For 2005/06 the type of development considered by the Development Panel service is summarised below:

 

Year

Multi-unit Housing and % of Total

Dual Occupancy and % of Total

Commercial

Industrial and % of Total

Other and % of Total

TOTAL

2005 (May – Dec)

21 (20%)

25 (23%)

38 (35%)

23 (21%)

107

2006 (Jan - Jun)

14 (16%)

22 (26%)

21 (25%)

28 (33%)

85

TOTAL

35 (18%)

47 (24%)

59 (31%)

51 (27%)

192

 

Whilst there is usually a time lag between the panel meeting and development application lodgement there are clearly many applications that are not being reviewed by the Development Panel prior to lodgement. The number of Development Panel meetings being held is much lower than the number of applications received each month.  Based on this finding, a review of the development panel process commenced in June 2006 to examine a range of aspects including:

·    Numbers of applicants using the Development Panel

·    Awareness of Development Panel and ways to increase levels of usage

·    Review Development Panel fee structure

·    Review impact of Development Panel on assessment processing times

 

The findings of the development panel review will be provided as part of the next update of activities report.

 

5.2     Building Approvals Review

 

An initial review has been undertaken and will be refined to more accurately explore the options available to Council in delivering this service.  It is anticipated that this matter will be reported to the Development Regulation Working Party in September.

 

This review has placed significant reliance on the findings of the development services review, the building approvals services specification, surveys of customers and surveys and site visits to other councils.

 

 

 

6.       Workforce Management

 

With the implementation of recommendations from the 2003 Development Applications Review and the 2005 Market Place analysis over the last few months there have been positive changes in the development assessment area for planning staff.  These changes resulted in salary adjustments in line with the current market place.  The key focus for these initiatives was to enable Council to retain and attract new staff on a competitive basis with other councils.  The reforms to the Development Services Department have also been a response to providing more diversity, interest and professional development to existing and new staff.

 

6.1     Restructure of Development Assessment Unit

 

The development assessment unit re-structure was completed in June with the appointment of existing staff into the positions of Development Assessment Co-ordinator - North and Development Assessment Co-ordinator - South and the position of Development Enquiry Co-ordinator.  The flatter structure provides more opportunities for experience at higher levels in the department and creates a better career succession strategy for the organisation.

 

The aim of the restructure is to:

 

·    Improve the development application management

·    Introduce ownership of the assessment areas

·    Align assessment staff with release areas

·    Transfer subdivisions to the Development Services Department

 

6.2     Trainees

 

In the last 6 months, there has been an emerging trend for high turnover at the trainee planner and trainee environmental health and building surveyor level.  This reflects the continuing industry shortage and an increasing propensity for other employers in the market place to offer graduate level salaries to undergraduates.  Further investigation will need to be undertaken to explore retention strategies for trainees.

 

7.       Special Projects

 

7.1     Development Application Review Implementation

 

The 2003 Development Application Review recommendations have been substantially implemented.  The key tasks completed are:

 

·    Creation of a new DA system (see also below)

·    Make Development Panels a pre-requisite to lodgement of development applications

·    Change Development Panel format and advice given

·    Restructure staff attending Development Panels to provide consistency of advice

·    Review levels of delegations

·    Market place analysis

·    Diversity of workload

·    Introduction of additional Trainee positions

The key remaining tasks and their status are set out below:

 

TASK

STATUS

1.   Establish a “Clearing House” for allocation of Development Applications

·   Draft protocols prepared

·   Scheduled for introduction in August 2006

2.   Establish an Urban Design Review Panel

·   Investigations underway

·   Provide draft protocols in September 2006

 

7.2     Upgrade of the Development Application System

 

The new DA system went “live” in May 2006.  This was a substantial achievement in the progression of this project.  The creation of a new DA system provides a substantial improvement in the tracking and integration of development application information with other systems in the organisation such as document management systems, financial transactions and mapping.

 

Significant progress has been made in relation to the design of the Masterview website which will handle general online enquires by customers in relation to a broad range of applications including their status. This website will replace the previous IDetermine site. The IDetermine system was made inactive when the new DA system became operative.  Council's customers who used the IDetermine online lodgement facility have been provided with an email alternative until a better online lodgement process is developed. It is anticipated that the s94 (developer contributions) component of the DA system will be implemented by October 2006.

Conclusion

The last few months have seen the new department and unit structure put into place, the refinements to the development assessment process, and the introduction of the new computerised DA system.  With more emphasis on pre-lodgement, it is anticipated that the quality of information lodged with an application will improve and the management of the development application process will be more efficient and decisive.  These initiatives will combine to improve the achievement and compliance with KPIs and the quality of service being provided.

 

The key focus for the next 12 months will be the future direction of Council’s contestable services and equipping the department to respond to the anticipated activity generated by the new release areas and the onset of a new city-wide LEP.

 

 

RECOMMENDATION

That the information contained in the report on Update of activities undertaken by the Development Assessment Department - Third and Fourth Quarters 2005/2006 be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

17 July 2006

The City as a Social Place

 

 

The City as a Social Place

 

 

7

NSW Health Strategic Document "Fit for the Future"   

 

Compiled by:                Graham Pares, Acting Coordinator Health and Environment Unit

Authorised by:             Wayne Mitchell, Environmental Health Manager 

Strategic Program Term Achievement: Strategies are in place to respond to the social and health needs of the community.

Critical Action: Implement social planning, health planning and community development strategies through the Social Planning Framework.

     

Purpose:

To advise Council of the release of the NSW Health Strategic Document "Fit for the Future" and to notify of Council's submission in response to the document.

 

Background

NSW Health has released a discussion paper “Fit for the Future” outlining a proposed strategic direction for the State’s public health system for the period leading up to 2025.   The document seeks to establish a vision and goals for the public health system and the challenges it can expect to face.  A series of seminars have been hosted explaining the content of the document and inviting comment from relevant parties as to the proposed future directions.

 

The document outlines that in 2004/05 more than $11 billion was spent by the NSW Government on the public health system including the support for 92,900 nursing staff, 5,500 general practitioners, 572 community health centres, 207 public hospitals, 85 private hospitals and 8 Area health services.

 

Information provided within the document indicates that on a typical day in the NSW Health system:

 

·    97,200 GP consultations occur

·    67,200 community health services are provided

·    21,800 consultations are undertaken by medical specialists

·    17,000 people spend the day being treated in a public hospital bed and 3,900 people are admitted for inpatient care

·    5,500 people are seen in emergency departments

·    2,600 responses by ambulance take place

Sydney West Area Health Service

During the consultation meetings, additional data was provided about the Sydney West Area Health Service and its Healthcare Services Plan.

 

The Sydney West Area Health Service (SWAHS) was established in January 2005.  This involved the amalgamation of Western Sydney Area Health Service, Wentworth Area Health Service and Lithgow-Portland Health Service.

 

Sydney West now covers an area of 8,904km2 and covers nine Local Government areas from Lithgow to Auburn.

 

Over 1 million people reside in SWAHS and this will increase to 1.24 million by 2016 with relatively larger increases in older age groups.  SWAHS will remain a major population growth area in metropolitan Sydney, mainly driven by new land releases.

 

Aboriginal Community – There is a large Aboriginal community in Sydney West reaching 14,674 in 2001, and representing 1.5% of the Area’s total estimated population.  The Aboriginal population is generally younger with 28% of the population aged 0-9 years (compared to 15% of the non-Aboriginal population).

 

Larger culturally and linguistically diverse population – a total of 292,383 residents reported being born overseas (36% of the total population, compared to 24% in NSW overall).

 

Significant Child Population – Sydney West has the second largest number of child residents in NSW and is one of only two Area Health Services in NSW with a projected increase in the numbers of children by 2016.

 

Increasing Ageing Population – the Sydney West population is also ageing.  There will be a 35% increase in the number of people aged 70 years and above from 2001 to 2016 in Sydney West.  Of these, the number of people aged 85 years plus will increase by 56% from 2001 to 2016.

 

High Levels of Illness - the burden of chronic diseases, such as diabetes, cancer and cardiovascular disease will increase by 2016.  This will be due to the ageing of the population and increases in the prevalence of risk factors, such as smoking and obesity.

 

Higher levels of smoking, obesity and stress are more evident in Sydney West than in Urban NSW.  There is also a higher incidence of cardiac disease, stroke, cancer, respiratory illness and injury.  This is particularly evident in Lithgow, Penrith, Blacktown, and Holroyd.  It is identified that target programs are needed for residents in these areas.

Towards a vision for Health in NSW in 2025

The proposed vision of the NSW public health system is “Healthy People – Now and in the Future”.  This vision is intended to be pursued through works focused on four overarching goals:

 

1.    To keep people healthy

·     Helping people stay healthy and achieve a better quality of life

·     Preventing disease and injury, intervening early to reduce their impact, and improving the environments people live in

 

2.    To provide the health care that people need

·     Providing the right service at the right time and place

·     Ensuring that people have a fair share of available services according to their needs and circumstances

·     Supporting those who are disadvantaged or who have special health needs.


 

3.    To deliver high quality services

·     Offering high quality, safe treatment and care at all levels of the health system and in all settings

·     Enhancing quality through ongoing innovation, teaching and research, and supporting continuous learning.

 

4.   To manage health services well

·     Using finite resources wisely and delivering services, efficiently and effectively, avoiding waste and duplication

·     Using transparent decision-making processes which involve both health professionals and consumer

·     Creating a sustainable system for the long term

 

The document proposes seven (7) future directions to guide practical decision-making about the organisation, funding and delivery of public health services in NSW over the next two decades.  These directions have been identified through earlier forums and work by the NSW Health Care Advisory Council.  The key areas are described as crucial for the future of the NSW health system and include:

 

·    Make prevention everybody’s business

·    Create better experiences for people using the health system

·    Strengthen primary health and continuing care in the community

·    Build regional partnerships for health

·    Make smart choices about the costs and benefits of health services

·    Redesign and reinvigorate the workforce

·    Be ready for new risks and opportunities

 

Proposed roles have been established within each of the future directions for identified partners, with local government identified as one of the key partners.  These proposed roles are extracted from the document and replicated below: 

 

Future Direction1 – Make Prevention Everybody’s Business

NSW, Australian and local governments

·     Develop an investment strategy to increase the share of resources spent on prevention and protection initiatives

·     Adopt a life course approach to the promotion of good health focusing on evidence-based measures which produce the greatest health gains, beginning with the prenatal period and infancy

·     Focus on developing health-promoting public policies which address underlying determinants of health

 

This future direction is particularly relevant to local government.  This future direction states that our health and wellbeing is influenced by a complex interplay of environmental, socio-economic, behavioural and biological factors, and the best outcomes are achieved when such factors are actively managed at an early age or stage.  Sustained action is required by individuals, families, communities and governments to reduce risk factors (such as smoking, obesity and stress) and increase supportive factors.

 

This future direction is closely aligned to many of Council’s plans and programs aimed at developing safe and healthy communities.  The Healthy People Partnership program that Council currently has with SWAHS particularly focuses on integrating health principles into all of Council’s key policies and on reducing risk factors such as smoking and obesity.

 

Future Direction 4 – Build  regional Partnerships for Health

NSW, Australian and local governments

Focus on reforms that clarify the contribution of each level of government to meeting the health needs of the population and improving efficiency

Support integrated policy, program and funding initiatives at a regional level

 

This future direction recognises the importance of all three levels of government working co-operatively at levels both within and beyond the health system to link services and bridge gaps.  The aim of this direction is to strive for a health system that uses a more integrated approach to planning, funding and delivering health services to local communities and regions.  Those working within the health system will collaborate with all levels of government to achieve the best approach to supporting the population’s health and wellbeing.

 

A submission has been prepared on behalf of Council and will be submitted to NSW Health.  It draws on Council’s strategic plan and commitment to the health and wellbeing of the Penrith community.  It also identifies Council’s commitment to providing opportunities for physical activity, social interaction and safe environments within the strategic planning for new release areas and the renewal of existing neighbourhoods.

 

The submission talks of the health principles being developed by Council in consultation with SWAHS.  These will be reported to Council shortly for consideration and will aim to achieve long term improvements to the health of the Penrith community.  These principles will be delivered through a long term partnership with the Sydney West Area Health Service and consolidated by a memorandum of understanding that is being developed.

 

The draft submission has been distributed under separate cover to Councillors.

 

 

RECOMMENDATION

That:

1.   The information contained in the report on NSW Health Strategic Document "Fit for the Future" be received.

2.   The information contained in the draft submission on the “Fit for Future” future directions document by NSW Health be endorsed and submitted to the Department.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


The City In Its Environment

 

Item                                                                                                                                       Page

 

8        Shopping Trolleys                                                                                                               37

 

9        Domestic Waste Contract Tenders                                                                                     39

 

10      Grant Application - Environmental Trust                                                                              47

 

 



Ordinary Meeting

17 July 2006

The City in its Environment

 

 

The City in its Environment

 

 

8

Shopping Trolleys   

 

Compiled by:                Noel Fuller, Coordinator Ranger Services

Authorised by:             Barry Ryan, Waste and Community Protection Manager

Requested By:             Councillor Jim Aitken

Strategic Program Term Achievement: Council’s planning policies, land use, regulatory controls and asset management practices enhance the visual amenity of the City.

Critical Action: Develop and implement compliance and regulatory programs to protect the visual amenity of the City.

     

Purpose:

To inform Council of procedures to deal with abandoned shopping trolleys. The report recommends that the information be received.

 

Background

At its Ordinary Meeting of 1 May 2006, Cr Jim Aitken, O.A.M., requested a report to Council on the issue of abandoned shopping trolleys in Council car parks, specifically relating to issues of liability in the event of damage that the shopping trolley may cause.

 

Current Situation

 

Unfortunately, some shopping trolleys are left unattended in streets and public places, at which point they can cause an inconvenience to the public. Shopping trolleys may also have an environmental impact when they enter drains and waterways or otherwise interfere with the provision of public services.

 

Council’s Risk Management Co-ordinator advises that Council has no liability exposure for incidents arising from abandoned shopping trolleys in public places.  Councils Rangers, on patrolling public carparks identify if shopping trolleys have not been collected, and contact relevant collection services.

 

The “Trolley Tracker” hotline (1800 641 497) is also utilised to have trolleys left in public places collected.  The details placed with “Trolley Tracker” will be transferred to the store or collection contractor to have the shopping trolley collected.

 

Council Ranger’s regularly liaise with management of large shopping centres and their trolley collection contractors to have shopping trolleys removed from public areas.  However, should shopping trolleys become abandoned in open space areas i.e., reserves and waterways, assistance by Asset Management staff to remove the trolleys is requested as soon as the trolleys are noticed.  Some trolleys are impounded in these circumstances.

 

As a part of any new Development Application the applicant is required to outline its management plan details on the storage and collection of trolleys. Where management plans or the collection of trolleys form part of the development consent conditions, Council could pursue the operator for non-compliance.

 

 

RECOMMENDATION

That the information contained in the report on Shopping Trolleys be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

17 July 2006

The City in its Environment

 

 

The City in its Environment

 

 

9

Domestic Waste Contract Tenders   

 

Compiled by:                Geoff Brown, Waste Services Supervisor

Authorised by:             Barry Ryan, Waste and Community Protection Manager 

Strategic Program Term Achievement: Waste to landfill and indiscriminate dumping are significantly reduced and resource recovery is optimised.

Critical Action: Develop and implement service systems to complement waste reduction strategies and satisfy community needs.

  

Previous Items:            Domestic Waste Strategy- Policy Review Committee- 14 November 2005

                                      MP157/05- Recycling Service- Ordinary Meeting- 21 November 2005

                                      MP452/06- Street Litterbin Waste Collection and Disposal Service Tender- Ordinary Meeting- 5 June 2006  

Purpose:

To inform Council of the implementation of the Domestic Waste Strategy and issuing of tenders for Domestic Waste and associated Contracts.  A further report will be presented to Council following the outcome of the tender assessment process.

 

Background

At the Policy Review Meeting of 14 November 2005 Council resolved the following:

“1.         Council adopts the draft Domestic Waste Management Strategy identified in this report.

 2.         The Waste and Community Protection Manager be authorised to develop tender documents for the services and processes as outlined in the report.

 3.         A further report be presented to Council on the development of tender documents for new waste collection, disposal and treatment services.”

At the Ordinary Meeting of 21 November 2005, Council resolved to implement the change from a split bin recycling service to a co-mingled recycling service.  This process commenced on 27 February 2006 and is now completed.

At the Ordinary Meeting of 5 June 2006, Council resolved to accept the proposal offered by Remondis to collect waste from street litterbins for a period of 15 months, with Council accepting responsibility for disposal costs.

Domestic Waste Strategy

Council adopted a Strategy that considered certain criteria, which would achieve the following:

·        Be simplistic from a community perspective

·        Could be readily introduced, understood and achieve broad support across the community

·        Achieve high value waste management resource recovery systems and practices

·        Take into account Council’s strong position on occupational health and safety, and industrial relations

The objectives of the Strategy are to:

·        Develop systems and practices that are Convenient and understood by the community

·        Develop systems and practices that would achieve high resource Recovery Targets

·        Develop systems and practices that place Technology Risk on the service provider with a high level of service supply and surety

·        Develop systems and practices that maximise potential for Council to derive benefit from market Competition

·        Develop systems and practices that maintain high levels of Public Health and Safety standards

From these objectives a five stage system was developed to form the basis of service delivery up to 2012 and beyond.

Stage 1 – Current Service Delivery - Garbage and recycling services weekly and fortnightly, respectively.  Garbage to landfill. 

Stage 2 – Co-mingled Recycling - Same as Stage 1.  Divider removed from recycling bin for co-mingled service.

Stage 3 – Disposal - As per Stage 2 with waste disposal options of landfill and alternative waste treatment technologies (AWT) being introduced.  This option is currently in operation by choice of the disposal operator.

Stage 4 – Organics and Landfill - Introduce three bin system and residual waste to landfill.

Stage 5 – Organics and AWT - All residual waste processed and treated by alternative waste treatment technologies.

Stages 1 & 2 have been completed.  Stage 3 is currently in operation at the choice of the disposal operator.  It is not known how long the disposal operator will be sourcing our domestic waste for processing through the UR-3R facility.  Costs for this process, however, are the same as for landfilling (i.e., at the lower price). The use of the UR-3R facility has resulted in a further diversion of approximately 30% of domestic waste from landfill in 2005/2006 (although it must be recognised that some of the end product is being used as alternative daily cover on the landfill site).

Co-mingled Recycling Update

As a part of the Domestic Waste Strategy a co-mingled recycling service was introduced to provide a more convenient service and to improve the quality (reduced glass breakages) and quantity of recycled product.

Prior to the removal of recycling bin dividers, the community were informed about the upcoming changes through newspaper advertisements, a letterbox delivery of letters and recycling calendars, poster displays in Council Centres and Community Centres, a feature story in the Sustainable Times Schools Newsletter, and an information display held at the Australia Day Celebrations at Penrith Regatta Centre. 

The bin dividers were removed and a sticker placed on recycling bin lids over a six week period.  During this time, shopping centre information displays were held at Penrith Westfield, Penrith Markets, Penrith Farmers Markets, Centro Nepean, Glenmore Park Shopping Centre, St Clair Shopping Centre and St Marys The Village Shopping Centre.  Many residents passing by the displays made enquiries regarding the changes and comments were made commending the Council for the improvement.

Cleanaway received a number of enquiries during the divider removal period.  The majority of these were due to residents not reading or misplacing the information they received.  It is pleasing to note that not one complaint about the change was made.

Audits have not yet been provided to determine the effectiveness of this change in the recycling service, although comments from the public have been of a positive nature due to the improved level of convenience provided.

Next Stage for Implementation

Recently, the NSW Government announced that the environment levy relating to the landfilling of domestic waste would increase substantially (effective from 1 July 2006) over the next five years.  The increase will be $6.00 per tonne each year until 2010/2011.  This means that in 2010/2011 the levy increase will be $30.00 per tonne, bringing the levy total to $52.70 plus C.P.I.  These increases, in effect, will bring the cost of landfilling nearer to, and possibly above, the cost of AWT processing.  Currently, this gap is approximately around $9.50 per tonne, based on Eastern Creek landfilling versus UR-3R processing.

The intent of our Domestic Waste Strategy (Stage 3) was to take advantage of the lower landfilling costs in the short term and trial Alternative Waste Treatment technologies. However, the cost advantage of landfilling will disappear over the next two years with increases in the waste levy. It may be more cost effective (in addition to the environmental benefits) to have residual waste processed through AWT facilities. This will be influenced by the tendering process.

Our staged option approach has already reached Stage 3 and Stages 4 & 5 will be considered as part of the tender process. 

Stages 4 & 5 have the potential to be introduced at the commencement of new contracts and will be influenced by the tendering process. However, it was envisaged that the introduction of the organics collection and processing would occur in the third year of the new contracts to enable development of processing facilities and community education.

Tender Preparation and Structure

The preparation of tender documents for domestic waste collection and disposal services is well advanced and the documents are currently with Council’s legal representatives, Gadens, for further development.

A small team of staff; including the Waste and Community Protection Manager, Legal Officer, Waste Services Co-ordinator, Financial Accountant - Entities and the Waste Education Officer, have developed the tenders.

The tenders have been structured as follows:

Collection Services

·        Garbage and Organics Waste Collections (including Clean Up and Orphan Waste)

·        Recyclables Collections and Processing

Disposal Services

·        Garbage

·        Organics

In addition to the abovementioned tenders, ancillary tenders will be issued for street litterbin collection and disposal, effluent collection and civic waste collection (at Council buildings).

Competition

A legal opinion was sought from Gadens on whether to call tenders on the basis of collection and disposal only, or to separate collection from disposal.  It was considered that the disposal operators who are currently becoming involved in collection services may have an unfair advantage by having the ability to subsidise collection services from their disposal service operations.  Collectors, on the other hand, would have to negotiate disposal costs with a disposal operator, which could limit their capacity to be competitive.

Gadens advised that if Council limited the tender process to Collection and Disposal it would not affect Council’s Trade Practices liability.  However, Council must be careful to ensure the tender process is transparent and Council is not perceived to unfairly favour any party over the other. 

Council will be calling tenders for:

1.       Collection only; 

2.       Disposal only; or,

3.       Collection and Disposal.

Further, the invitation to tender must clearly set out the criteria upon which it is to be assessed and compared.  Gadens confirm that the current tender documents adequately address this.

Industrial Relations

A legal opinion has been sought from Gadens regarding the placement of specific clauses in the current contract relating to the offer of employment of current employees by a successful tenderer.

Whilst Gadens have advised that such clauses can be incorporated in the contract, it may lead to difficulties within the contractors’ current workforce if the terms and conditions that they are employed were less favourable.

Council would also be aware of the current appeal before the High Court, by the State Governments, against the Workchoices legislation, and the results of this appeal would need to be taken into account before signing any new contracts.

The tender documents have been structured to include clauses in the contract to ensure that the employees of existing contractors, in filling employment positions, be offered employment with the new contractor, subject to a suitable training period and capacity to complete the employment duties.  This offer is to be made prior to filling such positions by advertising or otherwise. The tender documents will also require that the employees be placed on terms and conditions of employment comparable to industry standards, or those of other employees of the contractor performing like duties.

The contractors’ industrial relations policies will be assessed, amongst other issues, as a part of the tender assessment process.

Structure of Tender Documents - Collection Services

The structure of the tender documents has been formulated to take into account the addition of organics waste collections, which will require the introduction of a third bin.  The current garbage and recycling services, however, will continue up until the time of introduction of the organics service.  The tenders will determine when this will occur.  The documents are structured as follows:

Garbage

Urban Areas

·        140 litre mobile bin fortnightly – single dwellings and dual occupancies (base service)*

·        240 litre mobile bin weekly - multi-unit residential developments

·        240 litre mobile bin twice weekly – multi-unit residential developments – Collect and Return

*Downsizing of the current 240 litre garbage bin to a 140 litre mobile bin and reduction in frequency from weekly to fortnightly collections will not occur until introduction of the organics collection service.

Rural Areas

·        240 litre mobile bin weekly (base service)

Organics

Urban Areas

·        240 litre mobile bin weekly – single dwellings and dual occupancies

Rural Areas

This service will not be provided to rural areas.

The introduction of the organics collection service is dependant on the organics disposal/treatment contract and therefore may not necessarily commence on the 7 October 2007.

Recycling

Urban Areas

·        240 litre mobile bin co-mingled fortnightly – single dwellings and dual occupancies

·        240 litre mobile bin co-mingled fortnightly – multi-unit developments

·        240 litre mobile bin co-mingled weekly – multi-unit developments – Collect and Return

Rural Areas

·        240 litre mobile bin co-mingled fortnightly – single dwellings and dual occupancies

The tender will require that the Recycling Contractor takes all responsibility for the processing of recyclables.

Bin Supply

Tenders will provide for bin purchase in bulk and the ongoing supply based on the following options:

·        Contractor to finance and deliver

·        Contractor to supply and deliver and funded by Council

·        Council to supply and deliver

Whichever option is selected, Council will own all bins purchased during the contract term.

Education

Tenderers are to provide for a start-up education program in the first twelve months and an ongoing annual program similar to the current Recycling Contract.

Customer Service

The Contractor is to provide a Customer Service Centre to deal with all issues other than new services.

Clean Up Services and Orphan Waste

Provision for an on-call clean up service and collection of orphan waste has been included in the tender documents.  The service level required will be no less than is currently being performed and this level will be indicated in the documents.

The material collected, however, will need to be transported to a facility for recycling or for processing of the major components.  Tenderers will be required to address the method of service in their Tender Return Schedule.

Tender Pricing

Tender pricing will be on the basis of a Schedule of Rates per Service and is to include collection costs, bin supply, education and customer service, and all other costs associated with the provision of the service. 

Separate details of costs for the provision of bins, education programs and the clean up service will be requested in the Tender Return Schedule. 

Additional Tenders

Tenders for the following services will also be called for at the time of issuing the Domestic Waste Collection and Disposal Tender; that is:

·        Effluent Waste Collection and Disposal

Following the installation of sewerage systems to Mulgoa and Wallacia, some 134 households will still be on a pump-out collection service.  The contract will identify that additional premises may be sewered during the term of the contract (e.g., Agnes Banks and Londonderry) and therefore no guarantee of service numbers will be provided.

·        Civic Waste Collection and Disposal

This service provides for the collection of larger waste bins at Council facilities such as halls.

·        Street Litterbin Waste Collection and Disposal/Treatment

On 5 June 2006, Council resolved to award Remondis a 15 month contract for the collection of waste from Street Litterbins and that further tenders be issued with the Domestic Waste Tenders.

Structure of Tender Documents - Disposal Services

The Waste Disposal tender is being structured in the following way:

·        Garbage processing, treatment and/or disposal

·        Organics processing and treatment

The tender requires that the successful contractor will take ownership of the material delivered to, and processed at, its facility for garbage.

The tender also states that Council is to have the option of receiving the composted organics for use on parks and reserves.

The Parks Construction & Maintenance Manager has been informed of this initiative and has advised that there would be significant benefits to Council’s parks and reserves from the program.

The tender for organics processing and treatment is based on processing and treating all material to achieve outcomes of highest resource value.  The tender will also require that the contractor be responsible to manage any contaminants that may be delivered to the facility.  Education programs, however, will be in place for the collection contracts to try and maintain contamination as low as possible.

The tender pricing will be based on a Schedule of Rates per Tonne of material received at the disposal facility for processing.

Waste Tender Timeframe

The contracts are due to commence on 7 October 2007, and whilst this is a considerable time away, the signing of such contracts approximately one year out provides for:

·        Contractor purchase of vehicles and other plant

·        Contractor training of new staff, if required

·        Suitable timing to provide for Council’s 2007/2008 Management Plan process

·        Some leeway if delays in the program occur

It is envisaged that the tender will be advertised, in the very near future with an eight-week period for the contractor to prepare tenders. It is expected that the tender evaluation report will be submitted to Council in October or early November 2006, recommending approval of the preferred contractor.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Domestic Waste Contract Tenders be received.

2.     A further report be presented to Council on the completion of the tender assessment process.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

17 July 2006

The City in its Environment

 

 

The City in its Environment

 

 

10

Grant Application - Environmental Trust   

 

Compiled by:                Janet Rannard, Bushland Management Officer

Authorised by:             Raphael Collins, Parks Construction & Maintenance Manager 

Strategic Program Term Achievement: The City’s biological diversity is being protected and conserved through the implementation of a biodiversity conservation and bushland management strategy.

Critical Action: Undertake biodiversity conservation and protection and pursue the effective management of natural areas.

     

Purpose:

To advise Council of the application for an Environmental Trust grant to start the rehabilitation of a section of Jamison Creek, Huntington Reserve, Emu Plains.  The report recommends that the application for an Environmental Trust grant be endorsed.

 

Background

The Environmental Trust is an independent statutory body established by the New South Wales Government to support exceptional environmental projects that do not receive funds from the usual government sources.  The Trust is empowered under the Environmental Trust Act 1998, and its main responsibility is to make and supervise the expenditure of grants.  The Trust is administered by the Department of Environment and Conservation.

 

The total funds to be offered under the Restoration and Rehabilitation Program in 2006 to the State and Local Government Programs will be $1,500,000.  Grants of between $5,000 and $100,000 are available.

Rehabilitation of a section of Jamison Creek: Huntington Reserve:

A draft Plan of Management has been prepared for Jamison Creek riparian corridor.  The plan identifies a range of rehabilitation works in the corridor.  These works will help conserve biodiversity and maintain ecosystem function in accordance with best practice consistent with the Hawkesbury-Nepean Riverbank Management Program.

 

The Jamison Creek riparian corridor, as defined in the Jamison Creek draft Plan of Management, comprises “Natural area”. The core objectives for management of community land categorised as a natural area include:

 

·    To conserve biodiversity and maintain ecosystem function

·    To maintain the land in its natural state

·    To provide for the restoration and regeneration of the land

 

These objectives will be achieved by engaging a professional contract bushland management team and Council’s own bush regeneration team or in kind work in a 50:50 ratio.

 

The value of the grant is $58,000 for a three year period with Penrith Council contributing an equivalent “in kind” contribution towards on-ground works, plants and materials.

Conclusion

This project will address the management strategies within the draft Plan of Management for Jamison Creek Riparian Corridor.  If successful, this grant will provide rehabilitation works over a three-year period towards achieving the objectives mentioned above.

 

The application was submitted on 23 June 2006. Due to the short time frame between deciding on a suitable project and submitting the grant, a report before the due date for the grant application was not possible.

 

 

RECOMMENDATION

That:

1.      The information contained in the report on Grant Application - Environmental Trust be received.

             2.       Council endorse the application for the 2006 Environmental Trust grant.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


The City Supported by Infrastructure

 

Item                                                                                                                                       Page

 

11      Federal Government 2007/2008 "Auslink Black Spot Programme"                                      51

 

12      Local Government Road Safety Program - Roads and Traffic Authority Grant Funding 2006-2007    57

 

 



Ordinary Meeting

17 July 2006

The City Supported by Infrastructure

 

 

The City Supported by Infrastructure

 

 

11

Federal Government 2007/2008 "Auslink Black Spot Programme"    

 

Compiled by:                Rosemarie Barretto, Senior Traffic Engineer

Authorised by:             David Burns, Asset Manager 

Strategic Program Term Achievement: Road network capacity, safety and efficiency are improved and traffic congestion is reduced.

Critical Action: A program is being implemented to address deficiencies and areas of congestion in the Local Road Network.

     

Purpose:

To seek Council's endorsement to projects submitted for consideration in the Federal Government 2007/2008 "Auslink Black Spot Programme".  The report recommends that these projects be submitted to the NSW Black Spot Consultative Panel of the Roads & Traffic Authority (RTA) for consideration for funding under the 2007/2008 Auslink Black Spot Programme, the Federal Members for Lindsay and Chifley be requested to strongly support the projects submitted by Council and that the Roads & Traffic Authority be advised and requested to investigate traffic safety at locations indicated in Table B of the report, under the Authority's control and management.

 

Background

The Roads and Traffic Authority (RTA) has advised that the Federal Minister for Local Government, Territories and Roads has approved funding (100%) for the following projects under the 2006/2007 NSW Auslink National Black Spot Program. 

 

The projects for which 100% grant funding has been allocated are:

 

WBS No

Organisation

Site Description

Primary Road

Intersecting Road

Road Type

Proposed Treatment

Cost to Program

S/02493

Penrith City Council

Intersection

High St

Castlereagh St

Local

MIST–concrete island with stop signs and parking restrictions

$22,000

S/02508

Penrith City Council

Intersection

Jamison Rd

Castlereagh St

Local

Median closure and “Left Turn” concrete median island

$55,000

S/02511

Penrith City Council

Intersection

Lethbridge St

Doonmore St

Local

Four-way “Stop” signs treatment with narrow single approaches- existing median islands to remain

$60,000

Council, at its meeting of 5 June 2006, considered a report regarding the 100% grant funding allocation for the above projects and resolved that:

 

“1.  The information contained in the report on 2006/2007 Auslink National Black Spot Program be received.

 2.    Council accept the grants offered under the 2006/2007 Auslink National Black Spot Program, as detailed in the report.

 3.    A further report be presented to Council concerning the intersection of the Northern Road and Sherringham Road.”

 

The Authority has recently been advised of Council’s acceptance of the above grant funding allocation. 

 

A further report will be presented to Council concerning the intersection of The Northern Road and Sherringham Road upon receipt of the RTA’s comment why this intersection has not been successful in achieving Black Spot funding.

 

Current Situation

 

The RTA has invited Council to identify and nominate new conforming projects for the 2007/2008 program and to forward their submissions to the NSW Black Spot Consultative Panel by Friday, 4 August 2006.  Any nominations received after that date will not be included.  2007/2008 will be the last year of the current program.

 

Selection Criteria

 

Under the Auslink (National) Black Spot Programme, nominated projects must meet the following selection criteria:

 

·    A Black Spot site can be up to 3km in length, however crashes along a section can only be included in the Benefit Cost Ratio calculations (BCR) if they occur along the length being treated;

 

·    The minimum criteria for eligibility is at least three casualty crashes in the most recent five years of crash data, however all crashes, including towaways, can be used when calculating the safety BCR.  It is also useful to include crash diagrams and trend analysis sheets to help explain the nomination;

 

·    A Black Length is any section of road being treated that is longer than 3km.  The minimum criteria for eligibility is an average of 0.2 casualty crashes per kilometre per annum over the last five years of crash data.  Raw crash numbers should also be included as well as the crash rates per km and per annum;

 

·    The Federal contribution for any crash conforming project will be no greater than $750,000;

 

·    The minimum project cost is $20,000 for urban LGAs;

 

·    Audit identified projects that cost more than $300,000 will not be considered;

 

·    Councils will be allocated funding based on the Estimate of Cost submitted on the nomination form.  Therefore councils must be sure that all expected costs are identified and included, along with possible variations and contingencies;

 

·    Projects can be nominated from sites identified in a Road Safety Audit, however, the audit has to have been undertaken by an independent audit team who are on the Institute of Public Works Engineering Australia (IPWEA) Auditor’s Accreditation list (not just a safety assessment by the Council Engineer).  Each audit nomination will be ranked by the RTA using a simplified risk assessment process;

 

·    Funding is not available for projects located on the Auslink Network;

 

·    The Federal Government has a requirement that at least 50% of each state’s funding must be allocated to projects in regional areas;

 

·    To be eligible for Federal funding all projects must have a safety Benefit Cost Ration (BCR) of 2.0 or greater as the programme is prioritised on BCR and cost;

 

·    The discount rate for benefits and costs in the economic evaluation of all projects is 5% using the new spreadsheet (8th release) “National Black Spot Programme – Model for Calculating Road Safety BCR and NPV”;

 

·    The BCR and NPV model uses a crash by type methodology to calculate the BCR and is the only one accepted by the RTA for economic analysis;

 

·    Different treatments can be compared or a number of treatments combined to determine the most economically efficient way to target and reduce crashes;

 

·    Any large projects nominated by councils on State roads or involve the construction of traffic signals on local roads will require a full investigation of the proposal to ensure they meet with RTA warrants and long term planning strategies;

 

·    The design and construction requirements of all projects must conform to RTA and/or Austroads design guidelines.  Projects are also subject to the Environmental Protection and Biodiversity Conservation Act 1999 and Section 30 of the Australian Heritage Commission Act 1975;

 

·    Federal Black Spot signs must be erected at all sites during construction, and where the Federal allocation is greater than $100,000, they must be left in place for a period of two years;

 

·    Payments to Council on completion of work will be based on the approved allocation, or the cost of work, whichever is the lesser.

 

Nominated Projects

 

The following projects, based on the RTA recorded crash history of identified black spots (ie, three or more casualty crashes) in the Penrith LGA, are suggested for consideration.  The projects include intersections previously submitted by Council but not yet funded.

 

Based on the above criteria and with “at least three casualty crashes in the most recent five years of crash data”, the following projects are recommended for submission to the RTA for consideration in the 2007/2008 “Auslink Black Spot Programme”.   Analysis of the accidents was based on the RTA recorded accident data for the last five years from 1 July 2000 to 30 June 2005.  Nominated projects were prioritised according to the number of injury crashes for the last five years, however all crashes, including towaways, have been used in the calculation of the safety benefit cost ratio (BCR-8th Release).  Crash diagrams and trend analysis for each nominated project will be submitted to the RTA, together with each completed nomination form for their evaluation.

 

 

 

TABLE A

 

Item


Primary Road

Intersecting Street or Section of Road

Total Number of Accidents (5 years data)

Total Number of Fatal

Accidents

Total Number of Injury Accidents

Proposed

Treatment

Estimated

Cost

Benefit Cost Ratio (BCR)*

1

Mamre Rd

Lonsdale St/

Wilson St

54

 

17

Traffic Control Signals

$500,000

2.6

2

The Northern Rd

Sherringham Rd

22

 

8

Traffic Control Signals

$450,000

8.4

3

Castlereagh St

Stafford St

11

 

3

Roundabout

$175,000

5.7

4

Dunheved Rd

Greenbank Dve (west)

28

 

11

Traffic Control Signals

$335,000

3.9