CONFIRMED MINUTES

 OF THE POLICY REVIEW COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE PASSADENA ROOM, PENRITH

ON MONDAY 24 JULY 2006 AT 7:04PM

PRESENT

His Worship the Mayor Councillor John Thain, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Greg Davies (arrived 7:08PM), Mark Davies, Ross Fowler, Jackie Greenow, Karen McKeown, Garry Rumble, and Steve Simat (arrived 7:14PM).

APOLOGIES

PRC 46  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Ross Fowler that apologies be received and accepted from Councillors Susan Page, Greg Davies and Steve Simat.

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Pat Sheehy for the period 14 July 2006 to 9 August 2006 inclusive.

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 26 June 2006

PRC 47  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Ross Fowler that the minutes of the Policy Review Committee Meeting of 26 June 2006 be confirmed.

DECLARATIONS OF INTEREST

Councillor Kevin Crameri declared a non pecuniary interest in Item 7 ADI Site, St Marys - Request by Delfin Lend Lease for Declaration of Remaining Precincts on the ADI Site as Release Areas as he lives in the vicinity.  He reserved his right to speak and vote on the item.

ORDER OF BUSINESS

PRC 48  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Karen McKeown that Items 6-Disability Access Committee 2004-06 Highlights, Item 5-Penrith Regional Cities Taskforce and Item 2-Proposed Membership of the Hawkesbury Harvest Network be dealt with as the first items of business.

MASTER PROGRAM REPORTS

 

THE CITY AS A SOCIAL PLACE

 

6        Disability Access Committee 2004-06 Highlights

His Worship the Mayor, Councillor John Thain, informed the meeting that the Community Development Manager had sent his apologies for the meeting.

His Worship the Mayor, Councillor John Thain, acknowledged the presence at the meeting of the community members of the Disability Access Committee, Mr David Currie, Ms Maeve Dunnett, Ms Alison Herbert, Ms Tricia Hitchen, and Ms Jill Huber.

Councillor Greg Davies arrived at the meeting the time being 7:08PM.

Mr Joe Ibbitson, Council’s Community Programs Co-ordinator, introduced the report and introduced Mr David Currie from the Disability Access Committee, who gave a short presentation on the highlights of the achievements of the Disability Access Committee over the last two years

Councillor Steve Simat arrived at the meeting the time being 7:14PM.

At the conclusion of Mr Currie’s presentation, His Worship the Mayor, Councillor John Thain, presented the community members of the Disability Access Committee with certificates of appreciation from Council acknowledging their commitment and contribution over the last two years.

Councillor David Bradbury asked the members of the Disability Access Committee what they felt were the most important issues to be addressed in the future.

The members of the committee responded that Council should employ more people with a disability and make the Council building more accessible for such employees, and that awareness raising programs to were needed to lift the community’s awareness of the wide range of disability issues that exist.

PRC 49  RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Jackie Greenow that the information contained in the report on the Disability Action Committee achievements be received.

The City in its Broader Context

5        Penrith Regional Cities Taskforce

Acting Director-City Strategy, Ms Ruth Goldsmith introduced the report and Professor Chris Johnson, Executive Director of Cities and Centres in the NSW Department of Planning, who gave a presentation on the setting up of the Penrith Regional Cities Taskforce by the NSW Government in conjunction with the Council and a Reference Panel made up of stakeholder representatives.  Professor Johnson explained how the Penrith Regional Cities Taskforce fits into the wider plan for the whole state and how Penrith will be one of six regional centres to be developed.

PRC 50  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler

That:

1.     The information contained in the report on Penrith Regional Cities Taskforce be received

2.     The proposed Regional Cities Taskforce arrangements be endorsed

3.     Council be consulted on the makeup of the Reference Panel

4.     Reports be made to each subsequent Policy Review Committee meeting on progress of the development of the regional plan for Penrith by the Regional Cities Taskforce.

 

2        Proposed Membership of the Hawkesbury Harvest Network

Environmental Health Manager, Mr Wayne Mitchell introduced the report and Mr Ian Knowd, Treasurer of Hawkesbury Harvest who gave a short presentation on the success of Hawkesbury Harvest and its plans and vision for the future

PRC 51  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Kevin Crameri

That:

1.     The information contained in the report on Proposed Membership of the Hawkesbury Harvest Network be received

2.     Council join the Hawkesbury Harvest and make a financial contribution of $20,000 from existing budgets as outlined in the report.

 

1        Results of the Survey of the Agricultural Business Sector in Penrith

PRC 52  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kevin Crameri

That:

1.     The information contained in the report on Results of the Survey of the Agricultural Business Sector in Penrith be received

2.     Representations be made to the State Government through the Greater Western Sydney Economic Development Board to examine and address the issue of predatory pricing by major buyers of agricultural produce in the Sydney basin.

 

3        St Marys Town Centre Strategy

PRC 53  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Steve Simat

That:

1.     The information contained in the report on St Marys Town Centre Strategy be received

2.     Council adopt the revised St Marys Town Centre Strategy (attached to this report)

3.     Council endorse the recommended actions outlined in this report

4.     Responses, as outlined in this report, be provided to persons who made submissions on the draft Strategy

5.     The St Marys Town Centre Strategy, including the Activity Precinct and Public Domain maps, be used to inform further planning, funding and implementation processes

6.     A further report that identifies options for improving the connectivity of, and access to, Queen Street, and that identifies possible options for the funding of such improvements be brought to Council.

 

4        Penrith City Centre Strategy

Councillor Steve Simat left the meeting the time being 8:33PM.

His Worship the Mayor, Councillor John Thain left the meeting and the Deputy Mayor, Councillor Jackie Greenow assumed the chair, the time being 8:40PM.

His Worship the Mayor, Councillor John Thain returned to the meeting and resumed the chair, the time being 8:43PM.

Councillor Steve Simat returned to the meeting the time being 8:45PM.

PRC 54  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kevin Crameri

That:

1.     The information contained in the report on the Penrith City Centre Strategy be received

2.     Council adopt the revised Penrith City Centre Strategy (attached to this report)

3.     Council endorse the recommended actions outlined in this report

4.     Responses, as outlined in this report, be provided to persons who made submissions on the draft Strategy

5.     The Penrith City Centre Strategy, including the Activity Precinct and Public Domain maps, be used to inform the planning to be undertaken with the State Government’s Regional Cities Taskforce

6.     A further report on extending the Riverlink project as far as the M4 Motorway be brought to Council

7.     A further report identifying options for improving traffic movement and flow in Penrith, including the option of an underpass under the railway line be brought to Council.

 

The City as a Social Place

 

7        ADI Site, St Marys - Request by Delfin Lend Lease for Declaration of Remaining Precincts on the ADI Site as Release Areas

Councillor Garry Rumble left the meeting the time being 8:56PM.

Councillor Garry Rumble returned to the meeting the time being 9:00PM.

PRC 55  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Steve Simat

That:

1.     The information contained in the report on ADI Site, St Marys - Request by Delfin Lend Lease for Declaration of Remaining Precincts on the ADI Site as Release Areas be received

2.     Council advise the Department of Planning that it has no objections in principle to the Minister for Planning declaring the remaining precincts on the ADI site as Release Areas subject to:

       (a)   The establishment of an annual audit process which demonstrates that specific employment targets for the ADI Site are being met on a staged basis

       (b)   The Department of Planning ensuring that the Employment Development Strategy Committee meet on a six-monthly basis to review progress on the implementation of the Employment Development Strategy

       (c)   The formulation of an employment delivery program on a Precinct specific basis which identifies expected job growth in the nominated sectors over the life of the development

       (d)   The establishment of a clear process for ensuring the staged, early delivery of transport and service infrastructure for all Precincts on the ADI site

       (e)   The urgent completion of the draft Plan of Management for the Regional Park for public exhibition and a fast-tracking of infrastructure works to allow the opening of the Regional Park at the earliest practical opportunity

       (f)    The progression of the planning and implementation of the proposed Central Park facility to be located in the Regional Open Space on the ADI Site.

Councillor Kevin Crameri asked that his name be recorded as having voted against the motion.

The City as an Economy

8        Penrith City Centre Association and St Mary's Town Centre Association Business Plans for 2006-07

PRC 56  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Steve Simat

That:

1.     The information contained in the report on Penrith City Centre Association and St Mary's Town Centre Association Business Plans for 2006-07 financial year be received

2.     Funding for the Penrith City Centre Association in the amount of $268,708 for the 2006-07 financial year be endorsed to be paid on a quarterly basis

3.     Funding for the St Marys Town Centre Association in the amount of $201,585 for the 2006-07 financial year be endorsed to be paid on a quarterly basis

4.     The Associations submit in February 2007 six monthly performance reports for review by Council’s Director City Strategy

5.     Council officers work with both Associations to develop key performance indicators (KPI’s) for the components of their business plans, and that the development of these KPI’s be the subject of a further report to Council.

 

9        Penrith Valley Economic Development Corporation Business Plan 2006-07

PRC 57  RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Ross Fowler

That:

1.     The information contained in the report on the Penrith Valley Economic Development Corporation Business Plan 2006-07 be received

2.     Funding for the Penrith Valley Economic Development Corporation for the 2006-07 financial year, in the amount of $260,623, be endorsed, with half the amount to be paid in August 2006

3.     Arrangements for the balance of the funding be deferred until the next Policy Review Committee meeting to allow for a meeting between the Council’s Chief Financial Officer and the Penrith Valley Economic Development Corporation to clarify the details of the requested additional funding, and to ascertain from the Corporation details of all grants applied for by the Corporation and the results of those applications.

The City Supported by Infrastructure

10      Agreed Stormwater Drainage Capacity Standards

PRC 58  RESOLVED on the MOTION of Councillor Kevin Crameri seconded Councillor Greg Davies

That:

1.     The information contained in the report on Agreed Stormwater Drainage Capacity Standards be received

2.     The design parameters as outlined be adopted by Council for all future drainage design

3.     A further report be submitted to Council addressing any inadequacies in the existing drainage system.

Leadership and Organisation

11      Service Specification Program

PRC 59  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Garry Rumble

That:

1.     The information contained in the report on the Service Specification Program be received

2.     The specification for the Waste Management Services be adopted

3.     The specification for the Printing Services be adopted.

 

12      Proposed Policy on Grant Applications by Staff

PRC 60  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Greg Davies

That:

1.     The information contained in the report on Proposed Policy on Grant Applications by Staff be received

2.     The proposed Policy on Grant Applications by Staff, as shown in the Draft Policy Document appended to this report, be adopted with the following amendment:

The policy to read:

“Council Managers, in consultation with the relevant Director, may apply for grants to the value of $20, 000 (excluding GST) without first obtaining Council endorsement of the application, provided that:

·        A contribution or commitment of Council funds is not a requirement of the grant program,

and

·        The project to be funded will contribute to either:

    At least one of Council’s Term Achievements in its current Strategic Plan,

or

    The completion of a Task in the current Management Plan.

Under this policy, Council retains responsibility for and control over the acceptance of any grant offered.

Councillors are to be informed by memo as soon as possible by the relevant Manager when a grant application has been made.”

3.     A further report that details Council’s processes for dealing with grant applications and how these processes are resourced be brought to Council.

There being no further business the Chairperson declared the meeting closed the time being 9:38PM.

 

 

I certify that these 7 pages are the Confirmed Minutes of the Policy Review Committee Meeting of Penrith City Council held on 24 July 2006.

 

 

                                       ____________________                ______________

                                                Chairperson                                     Date