4 October 2006

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 9 October 2006 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours Faithfully

 

 

Alan Stoneham

Acting General Manager

 

BUSINESS

 

1.           APOLOGIES

 

2.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Jackie Greenow - 4 October 2006 to 22 October 2006 inclusive.

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 25 September 2006.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Interest

 

5.           ADDRESSING THE MEETING

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION

 

8.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

 

9.           MASTER PROGRAM REPORTS

 

10.         URGENT REPORTS (to be dealt with in the master program to which the item relates)

 

11.         QUESTIONS WITHOUT NOTICE

 

12.         COMMITTEE OF THE WHOLE



ORDINARY MEETING

 

Monday 9 October 2006

 

table of contents

 

 

 

 

 

seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

report and recommendations of committees

 

 

master program reports

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


Statement of Recognition of Penrith City’s

Aboriginal and Torres Strait Islander
Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 



MEETING CALENDAR

 

October 2006 - December 2006

 

 

TIME

OCT

NOV

DEC

Mon

Mon

Mon

Ordinary Meetings

7.00 pm

9

6

4

23

20 #

11

Policy Review Committee

7.00 pm

16

13

 

 

#  Meetings at which the Management Plan quarterly reviews are presented.

v Meeting at which the Draft Management Plan is adopted for exhibition

#+  General Manager’s presentation – half year and end of year review

*   Meeting at which the Management Plan for 2006/2007 is adopted

@  Strategic Program progress reports (only business)

ü  Meeting at which the 2005/2006 Annual Statements are presented

 

^   Election of Mayor/Deputy Mayor (only business)

 

·         Council has two Ordinary Meetings per month where practicable.

·         Extraordinary Meetings are held as required.

·         Policy Review Meetings are held monthly where practicable.

·         Members of the public are invited to observe meetings (Ordinary & Policy Review) of the Council.

Should you wish to address Council, please contact the Executive Officer, Glenn McCarthy on 47327649.

 

 



UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 25 SEPTEMBER 2006 AT 7:03PM

NATIONAL ANTHEM

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor John Thain read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor Councillor John Thain, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Greg Davies, Mark Davies, Jackie Greenow, Karen McKeown, Susan Page, Garry Rumble, Pat Sheehy AM, and Steve Simat (arrived at 7:06 pm).

 

APOLOGIES

There were no apologies.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Ross Fowler for the period 3 September 2006 to 25 September 2006 inclusive.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 18 September 2006

1098  RESOLVED on the MOTION of Councillor Jim Aitken seconded Councillor Jackie Greenow that the minutes of the Ordinary Meeting of 18 September 2006 be confirmed.

 

DECLARATIONS OF INTEREST

  There were no declarations of interest.

 

Mayoral Minutes

 

1        Year in Review                                                                                                                   

1099  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Pat Sheehy that the Mayoral Minute be received.

 

 

 

MASTER PROGRAM REPORTS

 

Leadership and Organisation

 

1        Election of Mayor                                                                                                               

1100  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jim Aitken

That:

1.     The information contained in the report on Election of Mayor be received.

2.     The method of election for the office of Mayor be open voting, by way of show of hands.

 

His Worship the Mayor, Councillor John Thain, handed over to the Returning Officer, (General Manager) Mr Alan Travers, to conduct the election of the Mayor.

 

The Returning Officer indicated that he had received 2 nominations for the position of Mayor and asked whether there were any other nominations.  No other nominations were forthcoming.

 

The Returning Officer stated that the following nominations were in order:

 

Councillor Garry Rumble was nominated by Councillors Mark Davies, Kevin Crameri and Lexie Cettolin, and that Councillor Garry Rumble accepted the nomination for the position of Mayor;

 

Councillor Pat Sheehy was nominated by Councillors Karen McKeown, Kaylene Allison, David Bradbury and John Thain, and that Councillor Sheehy accepted the nomination for the position of Mayor.

 

The Returning Officer declared that nominations for the position of Mayor were now closed.

 

The Returning Officer, (General Manager) Mr Alan Travers, conducted the ballot.

 

The votes received were:

 

Councillor Garry Rumble          6

Councillor Pat Sheehy              8

 

The Returning Officer declared Councillor Pat Sheehy duly elected as Mayor for the 2006/2007 Mayoral Term.

 

Former Mayor, Councillor John Thain, placed the Mayoral Chains on Councillor Pat Sheehy and Councillor Pat Sheehy took the chair, the time being 7:28 pm.

 

His Worship the Mayor, Councillor Pat Sheehy, thanked his colleagues for their support.

 

 

 

2        Election of Deputy Mayor                                                                                                 

1101  RESOLVED on the MOTION of Councillor Kevin Crameri seconded Councillor John Thain

That:

1.     The information contained in the report on Election of Deputy Mayor be received.

2.     Council elect a Deputy Mayor.

3.     The method of election for the office of Deputy Mayor be open voting, by way of show of hands.

4.     The term of office for the Deputy Mayor be the same as the term of office of the Mayor (until September 2007).

 

His Worship the Mayor, Councillor Pat Sheehy, handed over to the Returning Officer, (General Manager) Mr Alan Travers, to conduct the election for the position of Deputy Mayor.

 

The Returning Officer indicated that he had received 2 nominations for the position of Deputy Mayor and asked whether there were any other nominations.

 

The Returning Officer stated that the following nominations were in order:

 

Councillor Lexie Cettolin was nominated by Councillors Mark Davies, Kevin Crameri and Garry Rumble, and that Councillor Cettolin accepted the nomination for the position of Deputy Mayor;

 

Councillor Karen McKeown was nominated by Councillors Pat Sheehy, Kaylene Allison, David Bradbury and John Thain, and that Councillor McKeown accepted the nomination for the position of Deputy Mayor. 

 

The Returning Officer declared that nominations for the position of Deputy Mayor were now closed.

 

The Returning Officer, (General Manager) Mr Alan Travers, conducted the ballot.

 

The votes received were:

 

Councillor Lexie Cettolin          6

Councillor Karen McKeown              8

 

The Returning Officer declared Councillor Karen McKeown duly elected as Deputy Mayor for the 2006/2007 Deputy Mayoral Term.

 

Councillor Karen McKeown thanked her colleagues for their support.

 

His Worship the Mayor, Councillor Pat Sheehy, thanked the Returning Officer, (General Manager) Mr Alan Travers, for the conduct of the election of Mayor and Deputy Mayor.

 

3        Councillor Fees                                                                                                                   

1102  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor John Thain that the information contained in the report on Councillor Fees be received.

 

There being no further business the Chairperson declared the meeting closed, the time being 7:52 pm.

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 6.45pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·     Their name;

 

·     Organisation or group they are representing (if applicable);

 

·     Details of the issue to be addressed and the item number of the report in the       Business Paper;

 

·     Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·           The interest of the speaker (e.g. affected person, neighbour, applicant,        applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

 

Steve Hackett

Public Officer

02 4732 7637                                                        August 2003

   


 

Item                                                                                                                                       Page

 

 

The City as a Social Place

 

1        Proposed Use of Telecommunications Access Fees 

 

2        Maintenance of Turf Wickets for Penrith Grade Cricket Club 

 

3        Community Assistance Program 2006-07 Rolling Component 

 

4        Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Overseas and Interstate Travel 

 

URGENT

 

8        Development Application 05/1239 for an additional packing shed with carparking, loading and driveway area for an existing rural industry at Lot 15 DP 30265 (No. 1219 - 1231) Mamre Road, Kemps Creek. Applicant: Mosca Pserras Architects;  Owner: Kool Packers Pty Ltd DA05/1239

    

Leadership and Organisation

 

5        Pecuniary Interest Returns 

 

6        2005-06 Annual Financial Statements 

 

7        Implementation of Direct Debit Facilities for Payment of Rates 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

The City in its Broader Context

 

 

There were no reports under this Master Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


The City as a Social Place

 

Item                                                                                                                                       Page

 

1        Proposed Use of Telecommunications Access Fees 

 

2        Maintenance of Turf Wickets for Penrith Grade Cricket Club 

 

3        Community Assistance Program 2006-07 Rolling Component 

 

4        Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Overseas and Interstate Travel 

 

URGENT

 

8        Development Application 05/1239 for an additional packing shed with carparking, loading and driveway area for an existing rural industry at Lot 15 DP 30265 (No. 1219 - 1231) Mamre Road, Kemps Creek. Applicant: Mosca Pserras Architects;  Owner: Kool Packers Pty Ltd DA05/1239

 

 



Ordinary Meeting

9 October 2006

The City as a Social Place

 

 

The City as a Social Place

 

 

1

Proposed Use of Telecommunications Access Fees   

 

Compiled by:                Lindsay Clarke, Parks Coordinator

Authorised by:             Raphael Collins, Parks Construction & Maintenance Manager   

Strategic Program Term Achievement: The City’s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Facilitate joint use of the City’s recreation and leisure facilities, including co-location of programs.

     

Purpose:

To determine a Policy for the expenditure of funds accrued from Telecommunication Access Fees when Council's floodlighting poles in parks are used for telecommunications equipment.  The report recommends that the Telecommunications Access Fees be allocated to fund an annual parks asset renewal program.

 

Background

Council has considered previous reports concerning the use of floodlighting poles in sporting fields for telecommunications antennae.  By using Council’s floodlighting poles, the installation of the antennae is considered to be “low impact”, and this results in a simpler approval process for the companies.

 

A number of these antennae have been installed at sporting facilities including:

 

·    Potter Field, Colyton

·    Ridge Park, Oxley Park

·    Roper Road, Colyton

·    Mark Leece, St Clair

 

For each of these installations Council is paid a negotiated access fee.  For example, the fee for Potter Field is $15,000 per annum and this is indexed annually.  The fees for the other sites are approximately the same.

 

On 15 December 2003, Council considered a report on improvements to the amenities building at Potter Field.  The estimated cost of the work was $27,000.  The report recommended that the Telstra Access Fee of $15,000 be used to fund the project, together with a $5,000 contribution from the Club and $7,000 from East Ward Voted Works.  Council resolved accordingly and the project went on to a satisfactory completion.

 

Council considered a further report on 4 July 2005, regarding a request from Vodafone to install another antenna at Potter Field.  In approving this request, Council also resolved that a Policy be developed regarding the funding issues relating to these access fees.

Current Situation

In addition to the $15,000 already spent on the extension to the amenities at Potter Field in 2004, the accumulated Access Fees are currently $60,000.  Furthermore, there are more requests from Telstra, Vodafone and Hutchinson to install other antennae at specific sporting fields within the Penrith LGA.  These requests will be subject to further reports to Council.  These installations will generate additional access fees to Council. 

 

It is proposed to use these fees to fund a Parks Asset Renewal Program, using the Parks Asset Management System each year, for Council approval for the replacement of fixed assets in parks such as:

 

·    Floodlighting

·    Playground equipment

·    Park furniture

·    Fencing

·    Irrigation

·    Signage

 

A recommended program for the current financial year is as follows:

 

·    Renew Floodlighting on Eastern End Potter Field                                      $30,000

·    Renew Storage container at Howell Oval 
(Penrith Cricket are contributing $5,000)                                         $12,000

·    Renew Fencing at Leonay Oval
(Penrith Junior Rugby League will contribute)                                  $ 8,000

·    Replace log barriers at Weir Reserve (Stage 1)                               $10,000

 

Acting Financial Services Manager’s Comment

Council currently holds $60,136, previously received from telecommunication providers’ access fees, in a separate restricted asset, and this is expected to increase by a further $45,000 to be received this financial year.  The operation of this restriction on access fee income effectively enables tracking of the movement in income received, and any subsequent application of these funds to expenditure.  As such, the financial framework is presently available to support and monitor the proposed program of use for this telecommunication fee access income.

Conclusion 

The telecommunication antennae do cause a minor inconvenience to parks staff, and to the clubs using the facility, because of the protocol required for access to the floodlights for maintenance.  Therefore, it would seem fair that the funds generated from this equipment be used for the benefit of parks and open space throughout the City. The Parks Asset Management System can be used to identify and prioritise parks’ fixed assets requiring replacement.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on the Proposed Use of Telecommunications Access Fees be received.

2.     An Annual Parks Asset Renewal Program be created, funded by the Access Fee revenue.

3.     The Parks Asset Renewal Program for 2006/2007 detailed in the report be approved.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

9 October 2006

The City as a Social Place

 

 

The City as a Social Place

 

 

2

Maintenance of Turf Wickets for Penrith Grade Cricket Club   

 

Compiled by:                Raphael Collins, Parks Construction & Maintenance Manager

David Thorpe, Financial Accountant - Entities

Authorised by:             Barry Husking, Chief Financial Officer

Ray Moore, Director - City Operations   

Strategic Program Term Achievement: The City’s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Ensure facilities and services reflect the City’s diverse current and future recreation and leisure needs.

     

Purpose:

To advise Council of the receipt of audited Financial Reports of the Penrith Cricket Club Inc. for the last 3 years.  The report recommends that Council increase the annual subsidy paid to Penrith Cricket Club Inc. by $12,000.

 

Background

In November 2005, Council considered a report concerning the Penrith Grade Cricket Club.  The report was in response to a request from the Club to increase their annual financial subsidy from $48,000 to $62,000 (exc GST).  The increase in the subsidy will help the Club meet their expenses for ground maintenance at their 3 grounds.

 

The Penrith Grade Cricket Club employ their own curators to maintain the three turf wickets at Howell, Rance and Cook Park Ovals.  This specialist maintenance is required over the 36 week cricket season (August to April), to provide high standard wickets throughout the representative season. In the November 2005 report, it was pointed out that it was more cost effective to let the cricket club maintain their turf wickets rather than qualified Council greenkeepers.   Some councils, such as Blacktown City Council, maintain their turf wickets with internal parks staff.  Blacktown City Council advised that it was difficult to ascertain the exact costs of maintaining the turf wicket, such as at Joe McAleer Oval, because their staff undertake a range of work activities that includes the maintenance of the wicket.  It was clear however, that during the 36 week cricket season it was more expensive to carry out the work with Council’s qualified staff than outsourcing the work, as Penrith City Council does with the Penrith Cricket Club.

 

The increase in the subsidy of $12,000 to the Penrith Cricket Club was identified as a high priority in the 2006/2007 Draft Management Plan.  The increase however was not incorporated into the Management Plan, pending a further report on the audited accounts of the Club for the last three years.  Council had previously approved, in November 2005, that the CPI increase be applied to the annual subsidies paid to the Club.

 

Financial Accountant - Entities Comments

Council has received the audited financial reports for the past three seasons for the Penrith Cricket Club Inc.  A summary of those reports is included as Appendix 1 to this report. These reports indicate that, for the past three seasons, the Club has achieved the following operating results:

 

2003     - 04            $8,855.74 Surplus

2004     - 05            $3,466.87 Deficit

2005     - 06            $9,606.24 Surplus

 

The 2003 – 04 Surplus included an amount, carried over for the final instalment of Council’s subsidy for the 2002 – 03 season, of $12,000.

 

The Club derives most of its income from four main sources, these being sponsorships, Cricket Association Grants (Sydney Cricket Association, Cricket NSW and Cricket Australia), player registration fees, and Council’s payment for wicket preparation. For the past three seasons, these income sources have provided the following revenues:

 

Income Source

2003 – 04

2004 – 05

2005 - 06

Sponsorship

$30,990.00

$17,800.00

$18,450.00

Cricket Assoc. Grants

$9,012.60

$26,377.50

$40,147.50

Player Registration Fees

$18,610.00

$17,655.00

$19,360.00

Council – Wicket preparation

$60,000.00

$48,000.00

$48,000.00

Total

$118,612.60

$109,832.50

$125,957.50

 

 

The increase in grants from Cricket Associations reflects a concerted effort from both Cricket NSW and Cricket Australia to provide adequate funding to the “grass roots” of the game to further develop cricket as the premier summer sport in Australia.

 

Expenditure relevant to Council’s contribution towards wicket preparation includes, but is not limited to, wages, superannuation, repairs and maintenance, and ground hire / maintenance.

 

For the past three seasons these expenditures were:

 

Expenditure Item

2003 - 04

2004 – 05

2005 – 06

Wages

$33,310.32

$31,560.40

$34,815.60

Superannuation

$3,090.84

$4,869.87

$3,218.98

Repairs and maintenance

$8,239.72

$3,351.67

$5,920.94

Ground hire / maintenance

$13,891.73

$15,085.47

$19,040.16

* Leave accruals

Nil

$8,208.00

$2042.50

Total

$58,532.61

$63,075.41

$65,038.18

 

*  Expense for leave accruals not included in original Club reports.

 

The reports presented by the Club have some deficiencies in reporting the actual operation of the Club for the seasons reported. The Income and Expenditure statement is more of a cash movement report, which categorises the amounts going into and out of the cheque account. Income and Expenses are disclosed including GST. Wages are shown without PAYG taxation costs, and the GST and PAYG taxation payments are shown as an expenditure item. Capital purchases of plant and equipment are shown as expenses, and those assets which have been recognised in the balance sheet, are carried at acquisition value.  The impact of the use of those assets has not been reflected through a depreciation expense. A marquee recognised at $1,600 in the 2004 report is not shown in either the 2005 or 2006 reports. The loss of this $1,600 asset is not reflected in either of the 2005 or 2006 Income and Expenditure Statements. Council officers have met with the Club’s President and Secretary to highlight the inadequacies of the financial reporting. The Club has acknowledged the shortcomings of the reports, and is hopeful of securing an “in kind” sponsorship arrangement with an accounting firm to prepare the financial reports from the 2006-07 season.

 

Included as Appendix 2 to this report is a revised Income and Expenditure Statement summary adjusted for the items listed above. The revised Operating Result position for each year would be as follows:

 

2003 - 04                 $8,071.42 Deficit

2004 - 05                 $3,772.87 Deficit

2005 - 06                 $8,187.74 Surplus

 

The report adopting the Management Plan for 2006/07 originally recommended that this increase to annual subsidy for Penrith Cricket Club Inc. be funded by reducing the planned surplus for the 2006/07 financial year by $12,000. The adopted surplus for 2006/07 was $33,537. The increase of the annual subsidy by $12,000 can be funded from the original budget surplus.

Conclusion

When the 2006/2007 Management Plan was formally adopted at the Ordinary Meeting on 19 June 2006, the recommendation to increase the annual subsidy to the Penrith Cricket Club was deferred, pending a further report on the audited accounts of the Club over the last three years. These accounts have now been received, and whilst some anomalies, mentioned in the Financial Accountant - Entities comments, have been identified in the presentation of these accounts, these anomalies do not alter the justifications previously reported for the increased allocation to the Club.

 

The Report to Council on 21 November 2005 advised that, after consultation with other councils, a benchmark cost for preparation of one wicket to Grade cricket standard was $20,000. The recommendation to increase the annual subsidy to Penrith Cricket Club to $60,000 (ex GST) is in line with this benchmark as the Club maintains wickets at three grounds.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Maintenance of Turf Wickets for Penrith Grade Cricket Club be received.

2.     The annual subsidy to the Penrith Cricket Club Inc. be increased by $12,000, to a total of $60,000, for the 2006-2007 financial year, funded from the 2006/07 budget surplus.

3.     The Penrith Cricket Club Inc. be advised of Council’s decision.

 

ATTACHMENTS/APPENDICES

1. View

Income Statement - Penrith Cricket Club Inc.

1 Page

Appendix

2. View

Recast Income Statement - Penrith Cricket Club Inc.

1 Page

Appendix

 


Ordinary Meeting

9 October 2006

Appendix 1 - Income Statement - Penrith Cricket Club Inc.

 

 

 


Ordinary Meeting

9 October 2006

Appendix 2 - Recast Income Statement - Penrith Cricket Club Inc.

 

 

 


Ordinary Meeting

9 October 2006

The City as a Social Place

 

 

The City as a Social Place

 

 

3

Community Assistance Program 2006-07 Rolling Component   

 

Compiled by:                Joe Ibbitson, Acting Community Development Manager

Authorised by:             Joe Ibbitson, Acting Community Development Manager   

Strategic Program Term Achievement: Strategies are in place to respond to the social and health needs of the community.

Critical Action: Support community organisations and programs to meet identified community needs.

      

Purpose:

To advise Council of a request for 2006-07 Community Assistance Program funding.  The report recommends that Council approve an allocation of $1,000 under the rolling component of the 2006-07 Community Assistance Program to promote the involvement of young people and multicultural groups in the 2006 Werrington Community Festival.

 

Background

Through the Community Assistance Program, Council makes small grants to non-profit organisations and community-based groups to help meet local community needs.  The maximum grant is $1,000.

 

There are three eligibility criteria endorsed by Council, which are:

·    Non-profit organisations providing one-off activities

·    Direct benefit to, and participation from, Penrith residents

·    Projects and project management in line with Council’s Access and Equity Policy.

 

Fundraising programs or organisations whose main job is to fundraise are not eligible.

Rolling Component

There are two components of the Community Assistance Program - the planned component and the rolling component. The planned component of the program is undertaken once a year in November. Recognising that not all needs for funding can be foreseen, the rolling component allows for one-off requests to be brought before Council at any time during the year.  This provides a flexible supplement to the planned component of the program.

The application by Werrington Community Project is being presented under the rolling component of the program, as the organisation will need to know if the funding is available prior to the determination of the 2006 Planned Component in November 2006.

2006-07 Community Assistance Program Budget

The total budget for the 2006-07 combined rolling and planned components of the Community Assistance Program is $28,264. There are funds available for this project.

Werrington Community Festival – Youth and Multicultural Focus

The Werrington Community Project has requested Community Assistance Program funding to encourage the involvement of young people and multicultural groups in the 2006 Werrington Community Festival. The festival will be held on Sunday 19 November 2006 at the Namatjira Neighbourhood Centre, and aims to promote youth participation and community harmony. The event will showcase local youth talent and incorporate a range of multicultural performers. The longer term objective of the event is to increase the participation of young people in ongoing local programs, activities and referrals. Currently, young people from the local youth centre have been engaged in dance classes and musical tuition in preparation for the festival.

 

The funds will be used to hire equipment, including a stage and public address system, to facilitate the performances by young people and the multicultural groups.

 

It is proposed to provide $1,000 from the 2006-07 Community Assistance Program to assist the Werrington Community Project promote the involvement of young people and multicultural groups in the Werrington Community Festival.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Community Assistance Program 2006-07 Rolling Component be received.

2.     Council approve a grant of $1,000 under the rolling component of the 2006-07 Community Assistance Program to the Werrington Community Project to promote the involvement of young people and multicultural groups in the 2006 Werrington Community Festival.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

9 October 2006

The City as a Social Place

 

 

The City as a Social Place

 

 

4

Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Overseas and Interstate Travel   

 

Compiled by:                Diana Tuckwell, Facilities Operations  Secretary

Authorised by:             Gary Dean, Facilities Operations Manager   

Strategic Program Term Achievement: The City’s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Ensure facilities and services reflect the City’s diverse current and future recreation and leisure needs.

     

Purpose:

To inform Council of donations made to amateur sportspersons and/or representatives in the fields of art, music, culture for overseas and interstate travel for the July-September 2006 quarter.  The report recommends that the information contained in the report be received.

 

Background

Council has a policy of providing assistance to amateur sportspersons and representatives in the fields of Art, Music, and Culture, for the purpose of encouraging participation in international or interstate events by residents or by members of clubs based in the City of Penrith, or students of schools and educational establishments within the Penrith City, area and who are representing the country of Australia or the state of  New South Wales.  Those requests Council has received and dealt with, for financial assistance in accordance with the Policy, for the period 1 July-30 September 2006, are listed below:

 

OVERSEAS DESTINATIONS ($200 NZ or  $300 overseas)

 

1.

a donation of $4200.00 was made to Broomball Australia with a request that $300.00 each be passed on to:

Lauren Goulden of Jamisontown, Scott Murray of Werrington Downs, Joshua Drinkall of Werrington County, Daniel Wong of Leonay, Rebecca Cashel and Joanne Mitchell of Penrith, Andrew Chapman of Colyton, Dane Hansen of Werrington and;

Tim Ollerton of North Ryde and Katie Laybutt of Fairfield, Saxon Hooper & Tracy Ivin of Wahroonga, Louis Sultana of Greystanes, James Ray of Parramatta (members of Broomball Association of Western Sydney based at Penrith Ice Palace, Penrith) to help defray their travelling expenses when they compete in the 2006 World Broomball Championships being held in Blaine, Minnesota, USA during October-November 2006.

2.

a donation of $300.00 was made to Australian Chess Federation Inc with a request that it be passed on to Ben Harris of Emu Plains to help defray his travelling expenses when he competed in the World Youth u16 Chess Olympiad held in Agri, Turkey during August 2006.

3.

a donation of $300.00 was made to Bicycle MotoX Australia Inc with a request that it be passed on to Benjamin Clarke of Glenmore Park to help defray his travelling expenses when he competed in the 2006 BMX World National Championships held in Sao Paulo, Brazil during July 2006.

4.

a donation of $300.00 was made to Baseball NSW with a request that it be passed on to Grant Piccoli of South Penrith to help defray his travelling expenses when he competed in the 17th Beijing Youth International 2006 Baseball Tournament held in China during August 2006.

5.

a donation of $600.00 was made to Australian Dragon Boat Federation with a request that $300.00 each be passed on to Fiona Gray of Erskine Park and Amanda Egan of Kellyville (member of Pendragon Panthers Dragon Boat Club) to help defray their travelling expenses when they competed in the 7th Asian Dragon Boat Federation Championships held in Macau, China during September 2006.

6.

a donation of $300.00 was made to Special Olympics Australia with a request that it be passed on to Karl Seckold of Winmalee (student of Kingswood High School) to help defray his travelling expenses when he competes in the Special Olympics International Cricket Cup being held in Mumbai, India during November 2006.

 

INTERSTATE DESTINATIONS ($100 QLD,VIC -  $150 SA,TAS - $200 WA,NT)

 

7.

a donation of $200.00 was made to Bennett Road Public School (on behalf of NSW Primary Schools Sports Association) for Shayne Manuel of Colyton (student of Bennett Road Public School) to help defray his travelling expenses when he competed in the School Sport Australia, Australian Football Exchange held in Marara, Darwin NT during August 2006.

8.

a donation of $500.00 was made to NSW Primary Schools Sports Association with a request that:

$200.00 be passed on to Ben Mayer of Londonderry to help defray his travelling expenses when he competed in the School Sport Australia, Australian Football Exchange held in Marara, Darwin NT during August 2006;

$200.00 be passed on to Isaac Montgomery of Werrington County to help defray his travelling expenses when he competed in the School Sport Australia Primary Touch Tournament held in Melville, Perth, Western Australia during October 2006.

$100.00 be passed on to Caitlin Burns of Glenmore Park to help defray her travelling expenses when she competed in the School Sport Australia Hockey Exchange held in Melbourne, Victoria during August 2006.

9.

a donation of $800.00 was made to Gymnastics NSW with a request that $100.00 each be passed on to Gregory Clune of Blaxland, Georgie Hemmings of Warrimoo, Angela Thomas of North Richmond, Ryan Barroga of Blacktown, Jacqueline Melvold of Glenbrook (all members of De Roos Tumbling & Trampoline Club) and Dominique O’Driscoll of Glenmore Park, Mathew Ploeg of Warrimoo and Nicholas Bransdon of Glenmore Park to help defray their travelling expenses when they competed in the 2006 Trampoline Sports National Championships held in Brisbane, Queensland during July 2006.

10.   

a donation of $200.00 was made to Gymnastics NSW with a request that $100.00 each be passed on to Elizabeth Finlayson of Warrimoo and Crystal Faulkner of Pheasants Nest (both members of Penrith City YMCA Artistic Gymnastics Club) to help defray their travelling expenses when they competed in the 2006 Gymnastics Border Challenge held on the Gold Coast, Queensland during July 2006.

11.   

a donation of $700.00 was made to NSW Combined High Schools Sports Association with a request that:

$200.00 each be passed on to Nicholas Good of St Clair, Ashleigh Sarasola of Penrith and Tyla Gambell of Erskine Park to help defray their travelling expenses when they compete in the National u16 School Sport Australia Touch Football Competition being held in Melville, Perth, Western Australia during October 2006 and;

$100.00 be passed on to Alex Hayward of Emu Heights to help defray his travelling expenses when he competed in the National u16 School Sport Australia Volleyball Competition held in Box Hill, Victoria during August-September 2006.

12.   

a donation of $200.00 was made to National All Styles Martial Arts with a request that $100.00 each be passed on to Andrew and Nicholas Byrne of Cambridge Gardens to help defray their travelling expenses when they competed in the World All Style Organisation Martial Arts Championships held on the Gold Coast, Queensland during June-July 2006.

13.   

a donation of $150.00 was made to YMCA of Sydney with a request that it be passed on to Michael Hyslop of Kingswood to help defray his travelling expenses when he competed in the Australian Short Course Swimming Championships held in Hobart, Tasmania during August 2006.

14.   

a donation of $100.00 was made to Transplant Australia NSW Branch with a request that it be passed on to Anthony Edwards of Glenmore Park to help defray his travelling expenses when he competed in the National Transplant Games held in Geelong, Victoria during September 2006.

15.   

a donation of $1600.00 was made to NSW Ice Skating with a request that $100.00 each be passed on to:

Nicholas Fernandez of Cranebrook, Mark Webster of Glenmore Park, Lowanna Gibson of St Marys, Gabrielle Mundine of Cranebrook, Emily Feszczuk of Cranebrook, Jessica Reddan of Cranebrook, Jenna Graham of Penrith, Nichole McCook of Penrith, Lisa Blanch of Cranebrook, Taylor Lindemeier of Londonderry, Bridie Kamper of Mt Vernon; and

Cassie Phillips of Blaxland, Tori & Callum Bullard of Holsworthy, Moneek Gill of Marsden Park and Amber Wade of Hassel Grove (all members of Penrith Valley Figure Skating Club) to help defray their travelling expenses when they competed in the Australian Figure and Synchronised Skating Championships held in Brisbane, Queensland during August 2006.

16.   

a donation of $150.00 was made to Athletics NSW Ltd with a request that it be passed on to Charlotte Wilson of St Clair to help defray her travelling expenses when she competed in the National Cross Country Championships held in Hobart, Tasmania during August 2006.

17.   

a donation of $150.00 was made to Australian University Sport with a request that it be passed on to Catherine Mangion of Orchard Hills to help defray her travelling expenses when she competed in the 2006 Australian University Games Touch Football Competition held in Adelaide, South Australia during August 2006.

 

 

 

 

 

 

 

 

 

RECOMMENDATION

That the information contained in the report on Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Overseas and Interstate Travel be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


 

 

 

 

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The City In Its Environment

 

 

There were no reports under this Master Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

The City as an Economy

 

 

There were no reports under this Master Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

The City Supported by Infrastructure

 

 

There were no reports under this Master Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Leadership and Organisation

 

Item                                                                                                                                       Page

 

5        Pecuniary Interest Returns 

 

6        2005-06 Annual Financial Statements 

 

7        Implementation of Direct Debit Facilities for Payment of Rates 

 

 



Ordinary Meeting

9 October 2006

Leadership and Organisation

 

 

Leadership and Organisation

 

 

5

Pecuniary Interest Returns   

 

Compiled by:                Cristy Stevens, Acting Executive Services Officer

Authorised by:             Glenn McCarthy, Executive Officer 

Strategic Program Term Achievement: The organisation is managing its statutory requirements and the needs of a participatory community in a transparent and balanced way.

Critical Action:  Review and monitor policies and procedures to enable the organization to engage more effectively with the community while meeting its statutory and public interest obligations.

     

Purpose:

To advise Council that Pecuniary Interest Returns have been lodged according to Statutory requirements.  The report recommends that the information be received.

 

Background

Chapter 14 of the Local Government Act, 1993 (the Act) concerns “Honesty and Disclosure of Interests”, and requires all elected members and designated persons to complete an initial Pecuniary Interest Return, and every year thereafter an annual return.  Designated persons include the General Manager, other senior staff, and staff holding a position identified by the Council as a position of a designated person, because it involves the exercise of certain functions such as regulatory or contractual functions.  First returns have to be completed and lodged within three months of becoming a councillor or designated person. Annual returns have to be completed and lodged within three months of 30 June each year.

Current Situation

Section 450A of the Act regarding the registration and tabling of returns lodged by Councillors and designated persons is as follows:

 

 Register and Tabling of Returns
450A.


1. The General Manager must keep a register of returns required to be lodged with the General Manager under Section 449.

2. Returns required to be lodged with the General Manager under Section 449 must be tabled at a Meeting of the Council, being:

 

(a) in the case of a return lodged in accordance with section 449(1) - the first Meeting held after the last day for lodgement under that subsection; or

(b) in the case of a return lodged in accordance with section 449(3) - the first Meeting held after the last day for lodgement under that subsection; or

(c) in the case of a return otherwise lodged with the General Manager - the first Meeting after lodgement.

A register of all returns lodged by Councillors and designated persons, in accordance with Section 449 of the Act, is currently kept by Council as required by this part of the Act.

 

All returns lodged by Councillors and designated persons under Section 449 of the Act must be tabled at a Council Meeting as outlined in Sections 450A(2)(a), (b) and (c) above.

 

The following Section 449(3) returns have been lodged:

 

Councillor

Return Period

Date Lodged

Jim Aitken OAM

1 July 2005 – 30 June 2006

29-Sep-06

Kaylene Allison

1 July 2005 – 30 June 2006

8-Aug-06

David Bradbury

1 July 2005 – 30 June 2006

18-Sep-06

Lexie Cettolin

1 July 2005 – 30 June 2006

12-Sep-06

Kevin Crameri OAM

1 July 2005 – 30 June 2006

8-Aug-06

Mark Davies

1 July 2005 – 30 June 2006

29-Sep-06

Greg Davies

1 July 2005 – 30 June 2006

17-Jul-06

Ross Fowler

1 July 2005 – 30 June 2006

28-Aug-06

Jackie Greenow

1 July 2005 – 30 June 2006

4-Aug-06

Karen McKeown

1 July 2005 – 30 June 2006

24-Jul-06

Susan Page

1 July 2005 – 30 June 2006

19-Sep-06

Garry Rumble

1 July 2005 – 30 June 2006

14-Aug-06

Pat Sheehy AM

1 July 2005 – 30 June 2006

21-Aug-06

Steve Simat

1 July 2005 – 30 June 2006

29-Sep-06

John Thain

1 July 2005 – 30 June 2006

24-Jul-06

 

Name

Position Title

Return Period

Date Lodged

Malcolm Ackerman

Supply Coordinator

1 July 2005 - 30 June 2006

26-Jul-06

Terry Agar

Planning Policy Unit Co-ordinator

1 July 2005 - 30 June 2006

21-Jul-06

Ziauddin Ahmed

Senior Environmental Planner

1 July 2005 - 30 June 2006

27-Sep-06

Michael Alderton

Road Network Services Engineer

1 July 2005 - 30 June 2006

21-Jul-06

Bob Anderson

Property Valuation Officer

1 July 2005 - 30 June 2006

23-Aug-06

Mark Andrews

Strategic Planning Co-ordinator

1 July 2005 - 30 June 2006

21-Jul-06

Richard Baczelis

Information Technology Manager

1 July 2005 - 30 June 2006

7-Aug-06

Natasha Baker

Senior Environmental Planner - EP

1 July 2005 - 30 June 2006

13-Sep-06

Graham Bambrick

Customer Service Supervisor

1 July 2005 - 30 June 2006

17-Jul-06

Ziggy Barglik

Works Co-ordinator - Road Maintenance

1 July 2005 - 30 June 2006

21-Jul-06

Linden Barnett

Workforce Development Manager

1 July 2005 - 30 June 2006

26-Jul-06

Steve Barratt

Building Approvals Coordinator

1 July 2005 - 30 June 2006

31-Jul-06

Paul Battersby

Senior Environmental Planner - EP

1 July 2005 - 30 June 2006

9-Aug-06

Josephine Bavatu

Environmental Planner - EP

1 July 2005 - 30 June 2006

13-Sep-06

Peter Blazek

Property Management Officer

1 July 2005 - 30 June 2006

24-Jul-06

Darrell Boggs

Ranger

1 July 2005 - 30 June 2006

29-Aug-06

Stephen Britten

Legal Officer

1 July 2005 - 30 June 2006

19-Jul-06

Mark Broderick

Release Area Unit Coordinator

1 July 2005 - 30 June 2006

21-Jul-06

Geoff Brown

Coordinator Waste Services

1 July 2005 - 30 June 2006

23-Aug-06

Matthew Bullivant

Assistant Legal Officer

1 July 2005 - 30 June 2006

25-Jul-06

Sadie Burling

Children’s Services Operations Manager

20 February 2006 - 30 June 2006

23-Aug-06

David Burns

Asset Manager

1 July 2005 - 30 June 2006

21-Jul-06

Craig Butler

Director - City Planning

1 July 2005 - 30 June 2006

30-Aug-06

Ruth Byrnes

Senior Environmental Planner

13 February 2006 - 30 June 2006

25-Jul-06

Laurie Cafarella

Co-ordinator Community Protection

1 July 2005 - 30 June 2006

26-Jul-06

Shayne Carr

Ranger

1 July 2005 - 30 June 2006

11-Sep-06

Allison Cattell

Environmental Planner - DA

7 March 2006 - 30 June 2006

21-Jul-06

Nuala Cavanagh

Senior Environmental Planner - EP

20 February 2006 - 30 June 2006

27-Jul-06

Steven Chong

Environmental Planner

20 February 2006 - 30 June 2006

25-Sep-06

Julian Clark

Environmental Planner

1 July 2005 - 30 June 2006

26-Jul-06

Lindsay Clarke

Parks Co-ordinator

1 July 2005 - 30 June 2006

31-Jul-06

Raphael Collins

Parks Construction & Maintenance Manager

1 July 2005 - 30 June 2006

24-Jul-06

Grant Collins

Senior Environmental Planner - EP

1 July 2005 - 30 June 2006

18-Sep-06

Belinda Comer

Environmental Health Officer

1 July 2005 - 30 June 2006

24-Jul-06

Julie Condon

Environmental Health & Building Surveyor

1 July 2005 - 30 June 2006

25-Sep-06

Liza Cordoba

Senior Environmental Planner - EP

3 April 2006 - 30 June 2006

25-Sep-06

Lauren Corrigan

Stormwater Officer

1 July 2005 - 30 June 2006

14-Aug-06

Tony Crichton

Senior Environmental Planner - EP

1 July 2005 - 30 June 2006

13-Sep-06

Teresa Dalton

Environmental Health Officer

8 August 2005 - 30 June 2006

12-Sep-06

John Davis

Animal Services Officer

1 July 2005 - 30 June 2006

6-Sep-06

Gary Dean

Facilities Operations Manager

1 July 2005 - 30 June 2006

8-Aug-06

Monique Desmarchelier

Healthy People Partnership Officer

1 July 2005 - 30 June 2006

26-Jul-06

Colin Dickson

Services Marketing Co-ordinator

1 July 2005 - 30 June 2006

21-Jul-06

Shari Driver

Development Enquiry Co-ordinator

1 July 2005 - 30 June 2006

24-Jul-06

Vanessa Erskine

Marketing Officer

1 July 2005 - 30 June 2006

19-Jul-06

Rod Esdaile

Senior Development Engineer

1 July 2005 - 30 June 2006

21-Jul-06

Adrian Estreich

Environmental Health Officer

1 July 2005 - 30 June 2006

28-Sep-06

Mervyn Filby

Senior Ranger

1 July 2005 - 30 June 2006

21-Jul-06

Keith Fryer

Works Co-ordinator - Construction & Resources

1 July 2005 - 30 June 2006

26-Jul-06

Stephen Fryer

Senior Environmental Planner

1 July 2005 - 30 June 2006

27-Jul-06

Noel Fuller

Co-ordinator Ranger & Animal Services

1 July 2005 - 30 June 2006

25-Jul-06

Denise Gibson

Children's Services Manager

1 July 2005 - 30 June 2006

9-Aug-06

Stephen Gillis

RID Squad Investigation Officer

28 February 2006 - 30 June 2006

29-Sep-06

Ruth Goldsmith

Local Planning Manager

1 July 2005 - 30 June 2006

22-Sep-06

Geoff Goodacre

Customer Service Officer

1 July 2005 - 30 June 2006

28-Aug-06

Judy Grey

Human Resources Officer

1 July 2005 - 30 June 2006

19-Sep-06

Brian Griffiths

Property Development Manager

1 July 2005 - 30 June 2006

19-Jul-06

Andrew Gunner

Human Resources Officer – Computer Systems

1 July 2005 - 30 June 2006

26-Sep-06

Steve Hackett

Director - City Services

1 July 2005 - 30 June 2006

21-Jul-06

Carmel Hamilton

Sustainability Education Officer

9 January 2006 - 30 June 2006

2-Aug-06

Elizabeth Hanlon

Senior Environmental Planner EP

20 February 2006 - 30 June 2006

8-Aug-06

Erik Henricksen

Pool Superintendent

1 July 2005 - 30 June 2006

8-Aug-06

Andrew Hewson

Stormwater Officer

5 December 2005 - 30 June 2006

25-Jul-06

John Hollier

Planning Information Services Unit Co-ordinator

1 July 2005 - 30 June 2006

27-Jul-06

Justin Howe

Environmental Health Officer

1 July 2005 - 30 June 2006

27-Jul-06

Graham Howe

Building Projects Coordinator

1 July 2005 - 30 June 2006

27-Jul-06

Paul Humphreys

Workforce Training and Development Coordinator

1 July 2005 - 30 June 2006

19-Jul-06

Barry Husking

Chief Financial Officer

1 July 2005 - 30 June 2006

11-Aug-06

Tanya Jackson

Senior Environmental Planner - EP

1 July 2005 - 30 June 2006

27-Jul-06

Amanda James

Human Resources Officer

1 July 2005 - 30 June 2006

13-Sep-06

Clinton Jurd

Environmental Health Officer

1 July 2005 - 30 June 2006

23-Aug-06

Ross Kingsley

Corporate Development Manager

1 July 2005 - 30 June 2006

8-Aug-06

Karen Kirk

Environmental Planner

1 July 2005 - 30 June 2006

19-Sep-06

Stephen Krimmer

Environmental Health & Building Surveyor

1 July 2005 - 30 June 2006

2-Aug-06

Bijai Kumar

Local EconDev Program Mgr

1 July 2005 - 30 June 2006

28-Jul-06

Jody Lang

Administration Services Supervisor

1 July 2005 - 30 June 2006

19-Jul-06

Peter Lang

Marketing Officer

1 July 2005 - 30 June 2006

30-Aug-06

Gary Lawson

Traffic and Special Projects Coordinator

1 July 2005 - 30 June 2006

26-Jul-06

Vanessa Lee

Trainee Environmental Health Officer

1 July 2005 - 30 June 2006

21-Jul-06

Paul Lemm

Development Services Manager

7 November 2005 - 30 June 2006

25-Jul-06

Ken Lim

Organisational Development Coordinator

1 July 2005 - 30 June 2006

18-Jul-06

Belinda Manley

Animal Services Officer

1 July 2005 - 30 June 2006

6-Sep-06

Kristy-Lee Mathew

Senior Sustainability Planner

31 October 2005 - 30 June 2006

13-Sep-06

Glenn McCarthy

Executive Officer

1 July 2005 - 30 June 2006

17-Jul-06

Karin McCarthy

Ranger

1 July 2005 - 30 June 2006

25-Jul-06

Amanda McMurtrie

Environmental Planner - EP

1 July 2005 - 30 June 2006

27-Jul-06

Hans Meijer

Asset Systems Engineer

1 July 2005 - 30 June 2006

21-Jul-06

Wayne Mitchell

Environmental Health Manager

1 July 2005 - 30 June 2006

24-Jul-06

Raymond Moore

Director - City Operations

1 July 2005 - 30 June 2006

21-Jul-06

Ken Muir

Risk Management Co-ordinator

1 July 2005 - 30 June 2006

4-Aug-06

Vanessa Muscat

Environmental Health & Building Surveyor

1 July 2005 - 30 June 2006

21-Jul-06

Ken Myhill

Fleet Co-ordinator

1 July 2005 - 30 June 2006

24-Jul-06

Roger Nethercote

Environmental Planning Manager

1 July 2005 - 30 June 2006

28-Sep-06

Vicki O'Kelly

Financial Services Manager

1 July 2005 - 30 June 2006

8-Aug-06

Paul Page

City Marketing Supervisor

1 July 2005 - 30 June 2006

21-Jul-06

Jonathan Page

Environmental Health Officer

1 July 2005 - 30 June 2006

16-Aug-06

Graham Pares

Environment Health Co-ordinator

1 July 2005 - 30 June 2006

8-Aug-06

Joanne Parkes

Companion Animal Officer

1 July 2005 - 30 June 2006

4-Aug-06

Graeme Pattingale

Information Management Manager

1 July 2005 - 30 June 2006

17-Jul-06

Ian Pell

Works Co-ordinator - Specialist Maintenance

1 July 2005 - 30 June 2006

21-Jul-06

Yvonne Perkins

Community Safety Co-ordinator

1 July 2005 - 30 June 2006

2-Aug-06

Louise Petchell

Sustainability Unit Co-ordinator

1 July 2005 - 30 June 2006

25-Jul-06

Sergio Pillon

Development Team Leader

1 July 2005 - 30 June 2006

24-Jul-06

Nora Pillon

Environmental Health & Building Surveyor

1 July 2005 - 30 June 2006

26-Jul-06

Pukar Pradhan

Senior Environmental Planner

1 July 2005 - 30 June 2006

2-Aug-06

Anthony Price

Environmental Health Coordinator

1 July 2005 - 30 June 2006

24-Jul-06

Steven Purvis

Ranger

1 July 2005 - 30 June 2006

25-Jul-06

Deepa Randhawa

Environmental Planner

1 July 2005 - 30 June 2006

27-Sep-06

Craig Ross

Design & Technical Advice Manager

1 July 2005 - 30 June 2006

8-Aug-06

Barry Ryan

Waste & Community Protection Manager

1 July 2005 - 30 June 2006

26-Jul-06

Eric Ryffel

Ranger

1 July 2005 - 30 June 2006

21-Jul-06

Glenn Schuil

Internal Auditor

1 July 2005 - 30 June 2006

28-Jul-06

Mary Shacallis

Environmental Marketing Officer

16 January 2006 - 30 June 2006

8-Aug-06

Geoff Shuttleworth

Economic Development & City Marketing Manager

1 July 2005 - 30 June 2006

18-Jul-06

Gurvinder Singh

Subdivisions Team Leader

1 July 2005 - 30 June 2006

20-Sep-06

Kunasingham Sivakumar

Projects Engineer

1 May 2006 - 30 June 2006

27-Sep-06

Marc Skinner

RID Squad Investigation Officer

3 March 2006 - 30 June 2006

26-Jul-06

Gregory Smith

Environmental Health and Building Surveyor

17 October 2005 - 30 June 2006

27-Jul-06

Carl Spears

Media Liaison Officer

1 July 2005 - 30 June 2006

17-Jul-06

Deborah Spinazza

Regional Illegal Dumping Squad Investigation Officer

1 July 2005 - 30 June 2006

29-Sep-06

Colin Stevenson

City Librarian

1 July 2005 - 30 June 2006

16-Aug-06

Warwick Stimson

Development Assessment Coordinator

1 July 2005 - 30 June 2006

25-Sep-06

Alan Stoneham

Director - City Strategy

1 July 2005 - 30 June 2006

21-Aug-06

Joan Suckling

Resources Librarian

1 July 2005 - 30 June 2006

23-Aug-06

Kim Talbert

Environmental Health & Building Surveyor

1 July 2005 - 30 June 2006

7-Sep-06

Matthew Tempest

Environmental Planner

1 July 2005 - 30 June 2006

26-Sep-06

Alan Travers

General Manager

1 July 2005 - 30 June 2006

14-Aug-06

Jeanne Uren

Ranger

1 July 2005 - 30 June 2006

26-Jul-06

Gabe Very

Environmental Health & Building Surveyor

1 July 2005 - 30 June 2006

4-Aug-06

Drago Vrh

Fire Safety Officer

1 July 2005 - 30 June 2006

19-Jul-06

Erich Weller

Community Development Manager

1 July 2005 - 30 June 2006

19-Jul-06

Danielle Welsh

Personnel Services Manager

1 July 2005 - 30 June 2006

15-Aug-06

Thomas Wheeler

Trainee Environmental Planner

28 November 2005 - 30 June 2006

26-Jul-06

Gordon Williams

Environmental Planner - EP

1 July 2005 - 30 June 2006

27-Sep-06

Andrew Wood

Senior Development Engineer

1 July 2005 - 30 June 2006

2-Aug-06

Peter Wood

Development Assessment Coordinator

1 July 2005 - 30 June 2006

17-Aug-06

Rod Wood

Building Services Manager

1 July 2005 - 30 June 2006

26-Sep-06

David Yee

Development Services Unit Co-ordinator

1 July 2005 - 30 June 2006

3-Aug-06

Allegra Zakis

Senior Environmental Planner - EP

1 July 2005 - 30 June 2006

28-Aug-06

The returns have been lodged prior to the due date for the receipt of the returns and are kept in a register held by the Executive Officer.

 

 

RECOMMENDATION

That the information contained in the report on Pecuniary Interest Returns be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

9 October 2006

Leadership and Organisation

 

 

Leadership and Organisation

 

 

6

2005-06 Annual Financial Statements   

 

Compiled by:                Andrew Moore, Financial Accountant

Authorised by:             David McIllhatton, Acting Financial Services Manager   

Strategic Program Term Achievement: A sound long-term financial position is maintained in balance with pressures to provide new and expanded services.

Critical Action: Achieve agreed financial performance targets.

     

Purpose:

To present Council's audited financial reports, together with the auditor's reports, in accordance with sections 418 and 419 of the Local Government Act 1993.  The report recommends that the information be received.

 

Background

The Local Government Act has detailed provisions for the completion of the financial statements.  The process is:

 

1.            Council staff prepare the statements

2.            Council issues a statement that the accounts are in order

3.            Council refers the statements to its auditors

4.            The auditors complete their work and return the statements with an audit opinion   attached

5.            The reports are put on public exhibition

6.            The reports are presented with the auditor’s reports at an ordinary meeting.

 

Council completed steps 1, 2 and 3 at its ordinary meeting of 4 September 2006. The Audit Certificates have now been issued, and Council submitted its 2005-06 Financial Statements to the Department of Local Government on 6 September 2006.  The Department of Local Government has since advised that Penrith City Council was the sixth, of the 152 New South Wales councils, to lodge its 2005-06 Financial Statements.  Penrith was the seventh to lodge in 2004-05, fifth Council to lodge in 2003-04 and the tenth Council in 2002-03.

 

The audited Financial Statements have been placed on public exhibition in accordance with the requirements of the Act. Public notice has been given of Council’s intention to present these Statements to this meeting. Public submissions must be lodged in writing to Council by 22 September 2006.   No submissions have been received.

 

The presentation of these reports completes the final stage of the annual Financial Statements process.

 

 

 

RECOMMENDATION

That the information contained in the report on 2005-06 Annual Financial Statements be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

9 October 2006

Leadership and Organisation

 

 

Leadership and Organisation

 

 

7

Implementation of Direct Debit Facilities for Payment of Rates   

 

Compiled by:                Stuart Benzie, Rates Administration Officer

Authorised by:             David McIllhatton, Acting Financial Services Manager   

Strategic Program Term Achievement: A sound long-term financial position is maintained in balance with pressures to provide new and expanded services.

Critical Action: Achieve agreed financial performance targets.

     

Purpose:

To advise Council of the proposed implementation of Direct Debit facilities for the payment of rates and charges.  The report recommends the information on the implementation of Direct Debit payment facilities be received.

 

Background

A Direct Debit is a pre-authorised payment made from a bank or building society account to another organisation. Effectively it is an agreement, which authorises one organisation to debit money from the bank account of another individual or organisation on a regular basis.

 

Over recent years, many organisations have implemented Direct Debit payment options for the convenience of their customers and to improve the collection of bill payments. Penrith City Council’s Rates Section has received numerous requests in recent times from ratepayers wishing to pay their rates by Direct Debit.

 

Benefits of Implementing Direct Debit for the Payment of Rates

Direct Debit is a simple and cost effective payment solution. This payment method will allow outstanding rates to be collected more reliably, as customers who use Direct Debit do not have to take the physical action of paying their rates. Direct Debit will allow customers to make their payments automatically on a weekly, fortnightly, monthly or quarterly basis.

 

Recovering outstanding rates can prove difficult especially in times where households are struggling financially. At present there are approximately 600 rate accounts on alternative payment arrangements due to personal or financial hardship. Direct Debit will allow these customers to set fixed payment amounts and will assist Council’s Rates Staff in managing these arrangements. 

 

In regard to the perceived benefits for Council’s ratepayers, Direct Debit options will allow customers to set their payments in advance, rather than remembering to make payments as they fall due. They will also avoid queues associated with making payments at Post Offices, Council Offices and via the telephone. In particular, Direct Debits will greatly assist some of Council’s elderly or disabled customers who have difficulty making payments though the current methods provided.

 

Instigating Direct Debit Payments

Direct Debit Request Forms will be posted with Council’s November Instalment Notices. Interested customers will need to read, complete, sign and return their Request Form to Council at their convenience. Payments will then be debited according to the customer’s instructions.

 

Costs to Council

The Commonwealth Bank has waived the standard application fee of $330.00. A monthly module fee of $33.00 will be incurred by Council, along with a charge of 11 cents per transaction. This compares favourably to the charges associated with other payment methods currently offered by Council, including Bpay at 66 cents per transaction, Australia Post Telephone and Internet payments costing 56 cents per transaction, and payments made over the counter at Australia Post outlets costing Council $1.38 per transaction. It is envisaged that the additional costs associated with Direct Debit payments will be offset through a reduction in the costs associated with other payment methods.

 

Bearing in mind the costs detailed above, Direct Debit payments are considered to be fairly priced. Offering Direct Debit payment facilities will assist ratepayers in making their payments and will satisfy the demand for this convenient payment option. 

 

 

 

RECOMMENDATION

That the information contained in the report on Implementation of Direct Debit Facilities for Payment of Rates be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Urgent Reports

 

MASTER PROGRAM REPORTS

 

CONTENTS

 

Item                                                                                                                                       Page

 

8        Development Application 05/1239 for an additional packing shed with carparking, loading and driveway area for an existing rural industry at Lot 15 DP 30265 (No. 1219 - 1231) Mamre Road, Kemps Creek. Applicant: Mosca Pserras Architects;  Owner: Kool Packers Pty Ltd DA05/1239

 

 



Ordinary Meeting - Urgent Report

9 October 2006

The City as a Social Place

 

 

The City as a Social Place

 

 

8

Development Application 05/1239 for an additional packing shed with carparking, loading and driveway area for an existing rural industry at Lot 15 DP 30265 (No. 1219 - 1231) Mamre Road, Kemps Creek  Applicant:  Mosca Pserras Architects;  Owner:  Kool Packers Pty Ltd   

DA05/1239

Compiled by:                Karen Kirk, Environmental Planner

Authorised by:             Paul Lemm, Development Services Manager  

Requested By:             Councillor Greg Davies

Strategic Program Term Achievement: Redevelopment of existing areas contributes to safe, sustainable, affordable and satisfying living environments and cohesive communities.

Critical Action: Work in partnership with the local community to foster understanding of the reasons why established areas are redeveloping.

     

Purpose:

To enable Council to determine an application for an additional packing shed, with signage and carparking area associated with the existing approved rural industry.  The report recommends that the application be approved.

 

Background

A rural industry for the packing of fruit was approved by Council in 1997, in accordance with DA97/0203, and currently operates within a 1330m² shed on the site. Council is in receipt of a development application for an additional packing shed, to expand the existing rural industry that operates from the site.

 

On 3 July 2006, Council received Development Application 05/1239 for the construction of an additional packing shed, which involved:

 

·    The retention of the existing packing shed and the construction of a new building involving a total floor area of 1730m²;  

·    37 on site parking spaces with upgraded vehicular access;

·    The removal of four existing trees; and,

·    2 business identification signs located either side of the existing driveway.

 

The proposed hours of operation are 7am to 5pm Monday to Friday, with no work to be carried out on weekends.

 

Council resolved at its meeting of 3 July 2006 that the item be deferred and a further report address the following issues:

    Non-compliance issues primarily regarding the hours of operation

·    More landscaping detail, in particular addressing the ability of the landscaping to screen the development from adjoining properties

 

·    Lighting at the front of the property

·    How the upgrading of the road at the access to the site could be upgraded, prior to building works commencing

·    The provision, by the applicant, of turning templates for B-doubles, and the inclusion of these in the site plan

·    Volume of traffic flow to and from the site

·    Flood issues since land levels have been changed

·    Noise from refrigerated trucks leaving motors running during the night

·    Privacy and security issues, with regard to the proposed car park to be built at the back of the existing shed

·    Potential for accidents due to build up of early morning peak traffic on Mamre Road, particularly involving traffic leaving the site and entering Mamre Road.

The applicant has now provided Council with amended plans and additional information aimed at addressing the above issues, which are discussed under Section 5 of this report.

The Site and Surrounds

The site is situated towards the Elizabeth Drive end of Mamre Road at Kemps Creek. It has an area of 2.3 hectares and a frontage to the western side of Mamre Road of 134m (see appended Locality Plan and Site Plan Appendix 2). It is predominately rural in character, with vegetation forming a curtilage around the existing shed, and the remainder of the property being open paddocks. The site slopes gently to the west towards Kemps Creek, with the surrounding locality being a combination of rural industries and rural residential allotments.

Proposal

This application seeks approval for an additional packing shed on the site, signage and additional car parking. The proposed shed is 1730m² in area, and is to consist of a 1260m² area to be used for packing pre-washed fruit and vegetables. The shed will also provide a staff amenities area and two cool rooms. A loading ramp and a covered 250m² loading zone are to be provided to the rear of the proposed shed, and an additional 25 car park spaces are to be provided adjacent to the proposed shed, in addition to the existing 12 car park spaces already provided on site. The existing on site sewer management system will service the proposal.

 

The new structure is to be constructed with a steel frame and green, non-reflective colourbond cladding for the walls and roof consistent with the existing shed.  Two business identification signs are located either side of the existing driveway, set back 2.0m from Mamre Road. The signage panels each measure 2m² in size and are 4.0m in length, 0.5m in height, and stand 1.3m from natural ground level. As the signage on the site exists without Council approval, both signs are included in this development application.

 

The application also seeks approval to remove four existing eucalypt trees as part of this development proposal. Of the four, one Corymbia citriodora (Lemon Scented Gum) is mature, measures 14m in height and is of good to fair condition. An arborist report provided with the development application has stated that due to existing cracks, the tree is not sustainable, and that although the removal of the tree will have some visual impact on the local amenity, planting of a greater number and suitable replacement trees will be possible.

 

A landscape plan has been lodged that proposes a number of new plantings on the site, particularly within the front setback, including nine Eucalyptus molucanna (Grey Box), seven Casuarina glauca (Swamp Oak trees) and various shrubs and groundcovers.

 

Plans of the development and a locality plan are included as appendices to this report.

Planning Assessment

The application has been assessed against relevant heads of consideration pursuant to Section 79C of the Environmental Planning and Assessment Act, 1979 (the Act), and the following key issues have emerged:

 

1.       Section 79C(1)(a)(i) – Any Environmental Planning Instrument

 

Sydney Regional Environmental Plan No.20 – Hawkesbury-Nepean River (SREP 20)

 

The provisions of SREP 20 apply to the property as it falls within the Hawkesbury-Nepean River Catchment. SREP 20 aims to protect the environment of the Hawkesbury-Nepean River by ensuring that the impacts of future land uses are considered in a regional context. Of most relevance to the proposal is the potential impact on water quality.

 

The erection of the proposed shed will be above the flood level and will not impact on groundwater quality. Section 3.4 of this report discusses the existing on-site biocycle septic system and the increase in effluent generated by the proposal.

 

The proposal is not expected to have an adverse cumulative impact on the Hawkesbury-Nepean River system and meets the requirements of SREP 20, subject to recommended standard conditions including sediment and erosion control measures.

State Environmental Planning Policy No. 64 – Advertising and Signage (SEPP 64)

 

The provisions of SEPP 64 apply to all land and structures within the state and provide special provision for advertising visible from designated roads such as Mamre Road. SEPP 64 aims to ensure that:

 

·    Signage is compatible with the desired amenity and visual character of an area

·    Signage provides effective communication in suitable locations

·    Signage is of high quality design and finish

 

The existing unauthorised signage relates to an approved activity that is operating on the site. The signage is located wholly within the property and does not impede pedestrian access or result in a traffic hazard. The siting and design of the signage does not impact on the surrounding amenity, and is compatible with the rural character of the area.  In this case, the two business identification signs that have been erected are rural in character, replicating post and rail fencing.

 

With regard to SEPP 64, the existing signage is consistent with the provisions, meeting the Schedule 1 Assessment Criteria and complying with the requirements of Council’s Signage DCP as required by Clause 15 of the SEPP, which relates to rural zones. The existing signage is compatible with the surrounding amenity, and is of low scale that does not detract from the visual character of the area, and is therefore considered to be worthy of support.

 

Penrith Local Environmental Plan 201 - Rural Lands (Rural Lands LEP)

 

The land is zoned Rural 1(b) (Rural ‘B’ Zone –Smallholdings) under the provisions of the Rural Lands LEP. The proposal is defined as a ‘Rural Industry’ which is permitted with consent and means ‘handling, treating, processing or packing of primary products and includes the servicing in a workshop of plant or equipment used for rural purposes in the locality’.

 

The proposal seeks to expand the existing rural industry on site by erecting an additional packing shed. Council must be sure that the proposal represents a rural industry packing primary goods for transport, and not a distribution facility for products arriving from markets outside the local area. In this regard, case law (M & B Worp v. Penrith City Council, No. 11103 of 2000) suggests that the ‘locality’, with regard to a rural industry, may encompass an area including a 30km radius from the site.

 

In this case, the applicant has provided a list of existing suppliers that deliver to the site from farms / market gardens in Horsley Park, Castlereagh, Kemps Creek, Schofields, Berkshire Park, Woodcroft, Catherine Fields, Riverstone and Leppington. Of these suppliers, 7 out of 9 fall within a 30km radius from 1219 Mamre Road. It can therefore be concluded that the proposal’s current and proposed operations are categorised as ‘rural industry’ and in doing so, meet the requirements of packing primary products supplied by the surrounding locality.

 

The proposal is consistent with the relevant objectives of the Rural ‘B’ zone as follows:

 

a)  to protect and enhance the scenic quality and rural character of the locality;

 

The erection of the packing shed as proposed is consistent with the existing rural character of the locality. It represents a reasonable expansion of built form within the curtilage of the existing facility with a roof form, materials and finishes appropriate to the rural setting.

 

b)  to ensure that development does not create unreasonable demands, now or in the future, for provision or extension of public amenities or services;

 

The proposal does not generate unreasonable demand for public amenities or services. On-site effluent disposal is accommodated adequately, water and power can be provided, subject to standard conditions requiring the developer to meet any upgrade requirements of relevant authorities.

 

c)  to ensure traffic generating developments are suitably located so as not to adversely affect the safety and efficiency of roads;

 

The increased movement of trucks in and out of the site is not likely to reduce vehicle safety. Sight distances at the existing driveway in both directions on Mamre Road are clear and unobstructed. Furthermore, the proposal provides a new turning and loading area towards the rear of the proposed shed that enables all vehicles to enter and exit the site in a forward direction. The safety and efficiency of Mamre Road will not be compromised as a result of this development.

 

Clause 19 of the Rural Lands LEP lists (under Schedule 3) a number of uses that are not permissible on the site due to Mamre Road being classified as a designated road. A use for ‘Rural Industry’ is not included in the Schedule 3 listing; hence the proposal is permissible in this locality.

 

The proposal is likely to generate traffic associated with the expansion of the rural industry.  These impacts are discussed in ‘Access and Parking’.

 

d)  to ensure that the form, siting and colours of buildings, building materials and landscaping complement the natural scenic quality of these localities;

 

The colours and materials of the proposed shed are consistent with those of the existing   shed on site, and new plantings are to provide increased vegetative screening. The proposed siting, including the finished level of the shed, is in keeping with existing buildings and will not detract from the scenic qualities of the locality.

 

e) to ensure that views from main roads and the rural character of the area will not be adversely affected;

 

The siting of the proposed shed is such that it would be largely unseen from Mamre Road, given the separation distance, and existing and proposed screening vegetation.

 

f) to ensure that the development will not lead to excessive soil and erosion or run-off.

 

The inclusion of recommended standard conditions for sediment and erosion control measures would address any potential environmental impacts from stormwater and runoff. An adequate stormwater plan has been provided for the proposal.

 

2.       Section 79C(1)(a)(ii) – Any Draft Environmental Planning Instrument

 

There are no draft environmental planning instruments applicable to the subject site.

 

3.       Section 79C(1)(a)(iii) – Any Development Control Plan

 

Penrith Development Control Plan – Rural Lands (DCP)

 

3.1     Siting and Design

 

The proposed shed is sited in a manner that is in accordance with the requirements of the Rural Lands DCP:

 

·    The proposed siting of the shed provides a front setback of 42m from Mamre Road, well in excess of the required 30m

·    The height of the proposed shed ranges from 7.5m to 9.8m and is of similar height and scale to the existing shed. The shed is of a significant size, however is comparable with other large sheds in the rural area and with the shade structures present on the adjacent property used in conjunction with flower growing

·    The orientation of the proposed shed is complimentary to the existing shed on site and will share the one central driveway, minimising hard surfaces on the site

·    The proposed shed does not obstruct views from neighbouring properties

·    Landscaping is proposed to screen and soften the appearance of the shed from Mamre Road and adjoining properties

 

3.2     Access and Car Parking

 

The Rural Lands DCP requires the provision of car park spaces to be appropriate to the intensity of the proposed development. Council’s Parking Code does not make specific reference to the number of car park spaces required for a rural industry development.

 

Currently, approximately 30 employees work in the existing shed on site. 12 car park spaces were originally approved by Council in accordance with DA97/0203 and are provided on site, however this number was based on 6-12 employees. Council’s officers conducted a site visit where it was apparent that the existing development did not provide sufficient car parking. The applicant was advised that all car park spaces on the site should be sealed and marked, and that the number of car parks proposed for the site should reflect the number of employees.

 

The applicant has submitted an amended plan that now illustrates an additional 25 car park spaces, increasing the total car park spaces on the site to 37. The proposed number of car park spaces is satisfactory with regard to the number of current and future employees (between 40 – 45 persons) expected on the site, and when considering the intensity of the proposed development. A standard condition is recommended to maintain a minimum on-site parking provision.

 

Access is proposed via the existing driveway to Mamre Road. As Mamre Road is a designated road, the application has been referred to the Roads and Traffic Authority (RTA) for concurrence under Section 138 of the Roads Act, 1993. The RTA have reviewed the proposal and would grant its concurrence subject to Council approval and consideration of a number of conditions requiring installation of an intersection treatment (refer Special Conditions 2.3-2.9). The required intersection treatment on Mamre Road will improve the safety and efficiency of the existing access arrangement.

 

3.3       Noise Generation and Noise Control

 

The Rural Lands DCP requires that ‘development does not generate noise which interferes with the enjoyment of an adjoining or nearby rural property by the occupants’. The activities of the proposed development include the use of cool rooms, forklifts, and heavy vehicles, all which generate noise associated with rural industry.

 

The dwelling house adjoining the site on the eastern boundary at 1233 Mamre Road is located at least 70m from the existing shed, and is visually obstructed by two large shade structures used in association with flower growing on that site. The adjoining site on the western boundary at 1205 Mamre Road has an existing dwelling house that is located at least 40m from the locality of the proposed shed. The positioning of both the existing shed and the proposed shed is considered to be satisfactory with regards to maintaining the local amenity.

 

The level of noise generated from the rural industry should not be offensive, when such noise is generated within the approved working hours (i.e. 7.00am to 5.00pm Monday to Friday). Submissions have been received that suggest business activities are occurring at the site seven days a week, with heavy vehicles entering and exiting the site at various hours throughout the night.

 

The applicant has advised that trucks delivering produce from the local growers to the existing and proposed shed will generate approximately 15 movements a day, with trucks picking up produce from the site twice a day. Such movements are to occur within the approved working hours. The applicant has stated in the application that operating hours are to remain 7am to 5pm Monday to Friday. The applicant has conceded that on occasions, work has been carried out on the site between 7am and 12 noon on Saturdays, however confirmed that the site was not usually staffed outside the approved working hours. This report recommends that the existing approved operating hours (Monday to Friday 7am to 5pm) be maintained.

 

When considering the level of noise currently generated by the use, and future noise associated with the proposed expansion of operations, one must take into account the reasonable distance that separates the packing sheds from neighbouring dwellings. Given this separation, and the hours (7am to 5pm Monday to Friday) that noise associated with use of cool rooms, forklifts, and heavy vehicles is emitted, the existing rural industry does not impose unreasonable acoustic conditions on surrounding allotments, particularly when taking into consideration the ongoing background noise generated by other vehicles on Mamre Road.

 

In terms of regulating noise at the site, the Industrial Noise Policy prepared by the Environmental Protection Authority define ‘intrusive noise’ as that being 5d B(A) above background noise, when measured at a property side boundary. In this case, it is considered that sufficient distances are provided between the site side boundaries and neighbouring dwellings, however standard condition D014 is recommended to apply to the operations at all times to ensure that intrusive noise does not occur. Condition D014 restricts the level of plant and equipment noise to 5d B(A) when measured at the boundaries of the site, as provided under the Protection of the Environment and Operations Act 1997 (POEO). Operating hours are controlled by a standard condition that restricts operation and delivery times to between 7am and 5pm Mondays to Fridays.

 

Should Council be in receipt of complaints, the operator will be required to provide Council with an acoustic report, that addresses compliance with condition D014 (special condition 2.10), and where non-compliance is evident the operator is to implement mitigation measures that will achieve compliance.

 

3.4     Services

 

Part B(2) of the Rural Lands DCP outlines requirements with regards to the provision of water, electricity and effluent disposal services on a rural allotment. The applicant has stated that the existing septic system that was approved with the existing shed in 1997 has adequate capacity to cater for effluent generated by the amenities proposed within the new shed. It is recommended that a report be submitted to Council, which demonstrates that the existing system is suitable for the additional shed on the site. (Special condition 2.2)

 

Water and power are available from Mamre Road however standard conditions G002 and G004 are recommended should an upgrade in capacity be required for the proposal from relevant authorities.

4.       Section 79C(1)(a)(iv) – The Regulations

The proposed development is in accordance with the Environmental Planning and Assessment Regulation 2000 in relation to Building Code of Australia and fire safety requirements.

5.       Section 79C(1)(b) – The Likely Impacts of the Development

When considering the likely impacts of a development proposal it is important to understand the context of the proposal with regard to the characteristics of the surrounding locality. The site is located on Mamre Road, Kemps Creek, a locality that is described by Council’s Rural Lands Strategy as one that provides a mix of rural residential land uses and intense agricultural and extractive industries. The area is characterised by relatively large allotments, often used in association with market gardening and orchards. Apart from the rural character of the area, the use of Mamre Road by a number of heavy vehicles and its designated road status under LEP 201 must also be noted.

 

The proposal will introduce added built form to the site and it will result in some additional traffic movements.  It has already been demonstrated that issues of environmental suitability can be appropriately addressed by way of conditions of consent. In relation to the built form and the perceived impact that is likely to result, a number of things work in the site’s favour. These relate to the generous setbacks achieved from all boundaries and the distances to adjoining residential dwellings.  This provides opportunity for landscaping and a reduction in the visual impact of the new structure.  The applicant is proposing to construct the building out of modern materials, which will match the colour scheme of the existing buildings and hence provide a co-ordinated and site specific response to this issue.  It is considered that the development is unlikely to result in any adverse impacts from a visual point of view to adjoining lands.

 

When examining the streetscape of Mamre Road, a number of intensive agricultural and rural industry land uses are evident. The Rural Lands Strategy advises that the area encompassing Kemps Creek comprises of 184 properties, of this total, 86 are defined as agricultural producers. The proposed expansion to the existing rural industry is not inconsistent with many of the intense agricultural industries that are currently carried out within the locality.

 

Council at its meeting at 3 July 2006 resolved that this item be deferred and a further report be submitted to Council addressing a number of issues. Each issue raised is responded to below:

 

   Non-compliance issues primarily regarding the hours of operation

  Council’s Environment Compliance Unit and Rangers have undertaken monitoring of the site before and after approved hours on weekdays and on weekends. Such monitoring revealed that the site was generally operating as required during weekdays, however unauthorised operations were occurring on weekends. Council’s Environment Compliance Unit will issue infringement notices for unauthorised weekend operations and will continue to regularly monitor the site to ensure compliance with approved operating hours.

·    More landscaping detail, in particular addressing the ability of the landscaping to screen the development from adjoining properties

An amended landscape plan has been submitted to Council that illustrates additional landscaping along the northern boundary to provide sufficient screening between the adjoining residential site and the proposed shed (Appendix 2).

·    Lighting at the front of the property

The applicant has submitted that as the hours of operation are predominantly within daylight hours, that existing lighting is sufficient for the development. If any additional lighting is warranted, it would be required by the RTA for the intersection upgrade (see next comment).

·    How the upgrading of the road at the access to the site could be upgraded, prior to building works commencing

Recommended conditions 2.3 – 2.6 requires upgrading of the road at the access to the site, as required by the RTA. A separate condition 2.12 requires conditions 2.3 – 2.6 to be completed prior to building works commencing.

·    The provision, by the applicant, of turning templates for B-doubles, and the inclusion of these in the site plan

The applicant has submitted to Council 4 turning templates that illustrate turning movements within the site can comply with AS2890.2 – Commercial Facilities. The templates are included in this report under Appendix 2.

·    Volume of traffic flow to and from the site

Council’s Senior Traffic Engineer has reviewed the proposal and has advised that during the morning peak hour, traffic generation can be estimated at 32 inbound trips and 8 outbound trips per hour, this estimate is inclusive of both staff vehicle movements and truck movements.

As stated in Section 3.2 of this report, the RTA has reviewed the proposal and is satisfied, subject to the required intersection treatment on Mamre Road. The volume of traffic flow to and from the site has not been raised as an issue by the RTA or Council’s Senior Traffic Engineer.

·    Flood issues since land levels have been changed

Council’s Senior Development Engineer has reviewed the proposal and confirms that the site is affected by Council’s Interim Policy for the Development of Flood Liable Land. The flood level is 45.4m AHD and the proposed finished floor level of the new building is 46.m AHD, hence the proposal is satisfactory. This advice is based on existing levels.

·    Noise from refrigerated trucks leaving motors running during the night

This concern is discussed in detail under Section 3.3 of this report. It should be noted that operating hours from 7am to 5pm Monday to Friday is recommended as condition 2.11 and continued monitoring of the site by Council’s Environment Compliance Officers will police this issue.

 

·    Privacy and security issues, with regard to the proposed car park to be built at the back of the existing shed

The site plan appended to this report illustrates the car parking area being located to the front and side of the existing and proposed packing sheds. This locality is considered satisfactory and does not pose any privacy or security issues. It is confirmed that the proposed car park is not proposed at the back of the existing shed.

·    Potential for accidents due to build up of early morning peak traffic on Mamre Road, particularly involving traffic leaving the site and entering Mamre Road.

As discussed above, both the RTA and Council’s Senior Traffic Engineer are satisfied with the proposal subject to the required intersection treatment (inclusive of an auxiliary lane Right turn and a deceleration lane for left turn movements into the site) which will improve the safety and efficiency of the existing access arrangement.

Ultimately, the proposed expansion of the existing rural industry is permissible with Council consent and is considered to be in keeping with other existing and permitted rural land uses within the locality.

6.       Section 79C(1)(c) – The Suitability of the Site for the Development

The site is located near the intersection of Elizabeth Drive and Mamre Road which represents a major transport node in the locality and is therefore conducive to the existing and proposed land use. The accessibility to Mamre Road makes the site more suitable to this more intensive rural land use than most other rural properties with more passive surrounding land uses. Given this locality, expansion of an existing facility is also preferred to an alternate rural location where greater impacts on existing amenity are likely.

 

The land is identified as being Bushfire Prone Land, however vegetation within 50m from the proposed shed predominately consists of grasslands. Based on analysis under the Bushfire Guidelines, it is considered that the risk of bushfire attack is low; due to the type of vegetation that exists and the separating distance between the proposed shed and the surrounding vegetation. Hence, the proposal is not Integrated Development and does not require referral to the Rural Fire Service. As the structure in not a habitable building and the bushfire risk is low, an asset protection zone or special construction measures are not required.

7.       Section 79C(1)(d) – Any Submissions made in relation to the Development

Referrals

The application was referred to the following parties and their comments have formed part of the assessment.

 

Referral Body

Comments Received

Building Surveyor

No objection, subject to standard conditions

Development Engineer

No objection, subject to standard conditions

Senior Traffic Engineer

No objection, subject to standard conditions

Community Consultation

In accordance with Council’s Notification and Advertising DCP the application was notified from 17 August 2005 to 31 August 2005. Council notified 16 residences in the area and received two submissions raising the following issues:

 

·    The zoning for the site is ‘semi-rural’, the site does not have the road, refrigeration and logistics infrastructure in place for such activities

·    Noise from semi trailers and other heavy vehicles arriving at all hours from interstate, trucks leaving their refrigeration unit motors running, forklift trucks unloading and loading, and noise from the cool room refrigeration units

·    Semi trailers reverse into the property, stopping all traffic in both directions on Mamre Rd

·    The section of Mamre Rd closest to the site consists of single lanes with no turning areas

·    Increased activity on the site will result in increased traffic

·    Changed levels at the site and subsequent changes to the watercourse in a severe storm event

 

Matters raised in submissions are addressed in the assessment section of this report.

8.       Section 79C(1)(e) – The Public Interest

There will be no significant decrease in the amenity of adjoining and nearby properties as a result of the proposed development as it represents a reasonable intensification of the existing use. Given this, the suitability of the site, and the benefits of the proposal to the wider community in terms of encouraging local agricultural production, the proposal is considered to be in the public interest.

Conclusion

The proposed packing shed, associated car park and signage are permissible with Council’s consent, and comply with the relevant LEP and DCP requirements. Packing of primary products in the area should be supported to provide for local agricultural industries. The proposal represents an acceptable intensification of the existing approved use of the property with no unreasonable environmental impacts subject to the recommended conditions of consent.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Development Application 05/1239 for an additional packing shed with carparking, loading and driveway area for an existing rural industry at Lot 15 DP 30265 (No. 1219 - 1231) Mamre Road, Kemps Creek be received

2.     The development application 05/1239 for the erection of a packing shed, associated car parking and signage at Lot 15 DP 30265, No. 1219 – 1231 Mamre Road, Kemps Creek, be approved, subject to the following conditions:

Standard Conditions

 

2.1  A001 – Approved Plans

       A011 – Engineering Works DCP

       A029 – Hours of Operation and Delivery Times

       D001 – Sediment & Erosion control Measures

       D006 – No Filling

       D014 – Plant & Equipment Noise

       E01A – BCA Compliance

       E006 – Accessibility

       E008 – Fire Safety List

       E009 – Annual Fire Safety

       H001 – Stamped Plans & Erection of Site Notice

       H002 – All forms of Construction

       H041 – Hours of Work

       I003 – Roads Act Approval

       K014 – Flood Proofing

       K025 – Pavement Seal

       K027 – Carparking

       Q001 – Notice of Commencement

       Q006 – Occupation Certificate

 

Special Conditions

 

2.2       Prior to the issue of a Construction Certificate, a report is to be prepared by a suitably qualified person, demonstrating that the existing aerated effluent disposal system is suitable for the additional shed on site. The report should demonstrate that the capacity of the existing septic system is sufficient to accommodate the anticipated increase in load and that there is sufficient disposal area on site.

 

2.3       The proposed driveway shall be a minimum of 12 metres in width and designed in accordance with AS 2890.2 – 2002.

 

2.4       A Type ‘AUR’ (Auxiliary lane Right turn) treatment is to be provided in Mamre Road to facilitate safe and efficient right turn movements in to the development site. This right turn treatment shall be designed in accordance with the RTA’s Road Design Guide.

 

2.5       A deceleration lane shall be provided for left turn movements in to the subject site. The length of the deceleration lane shall be in accordance with the RTA’s Road Design Guide.

 

The provision of a deceleration lane will require land dedication from the subject site and may require utility relocation, which shall be at no cost to the RTA.

 

2.6       The design requirements of the Type AUR treatment and deceleration lane on Mamre Road shall be in accordance with the RTA Road Design Guide and other Australian Codes of Practice. In addition, a concept design of the intersection treatment shall be submitted to the RTA for consideration and approval prior to the release of the construction certificate by Council and commencement of road works.

 

The developer shall be responsible for all public utility adjustment/relocation works, necessitated by the above work and as required by the various public utility authorities and/or their agents.

The RTA fees for administration, plan checking, civil works inspections and project management shall be paid by the developer prior to the release of the approved design plans

 

A Works Authorisation Deed is to be entered into with the RTA.

 

In addition to the above, the ‘Occupation Certificate’ is not to be released until all the road works are fully constructed and operational.

 

2.7       All vehicles entering and exit from the proposed development site must be in a forward direction

 

2.8       All vehicles associated with the construction of the proposed development are required to be accommodated within the site

 

2.9       All works associated with the development shall be at no cost to the RTA

 

2.10     Upon request from Council, the operator will be required to provide a report from a qualified acoustic consultant demonstrating the compliance of operations with condition numbered D014.

 

2.11     The existing approved operating hours (Monday to Friday 7am to 5pm) be maintained

 

2.12     Prior to building works commencing, works associated with conditions 2.3, 2.4, 2.5 and 2.6 are to be completed

 

3.0       Those persons who made submissions be informed of Council’s                            decision.

 

ATTACHMENTS/APPENDICES

1. View

Locality Map

1 Page

Appendix

2. View

Site Elevation Landscape Vehicle plans

9 Pages

Appendix

 


Ordinary Meeting

9 October 2006

Appendix 1 - Locality Map

 

 

 


Ordinary Meeting

9 October 2006

Appendix 2 - Site Elevation Landscape Vehicle plans

 

 

 









 



 

MASTER PROGRAM REPORTS

 

CONTENTS

 

Pecuniary Interests

 

Other Interests

 

Monday October 9 2006

 

Item                                                                                                                                       Page

 

1        Presence of the Public                                                                                                          1

 

2        St Marys Release Area                                                                                                         2

 

3        Property Matter                                                                                                                   2

 

4        Council Property - Sale of No 8 Coallee Place South Penrith                                                2

 

5        Industrial Relations Matter 

 

 


Ordinary Meeting

9 October 2006

Leadership and Organisation

 

 

 

 

1        Presence of the Public

 

Everyone is entitled to attend a meeting of the Council and those of its Committees of which all members are Councillors, except as provided by Section 10 of the Local Government Act, 1993.

A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

 

(a)                the discussion of any of the matters listed below; or

(b)               the receipt or discussion of any of the information so listed.

The matters and information are the following:

 

(a)                personnel matters concerning particular individuals;

(b)               the personal hardship of any resident or ratepayers;

(c)                information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business;

(d)               commercial information of a confidential nature that would, if disclosed:

·                         prejudice the commercial position of the person who supplied it; or

 

·                         confer a commercial advantage on a competitor of the Council; or

 

·                         reveal a trade secret.

 

(e)                information that would, if disclosed, prejudice the maintenance of the law;

(f)                 matters affecting the security of the Council, Councillors, Council staff or Council property;

(g)        advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

The grounds on which part of a meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting.

The grounds must specify the following:

(a)                the relevant provision of section 10A(2);

(b)               the matter that is to be discussed during the closed part of the meeting;

(c)                the reasons why the part of the meeting is being closed, including (if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which discussion of the matter in open meeting would be, on balance, contrary to the public interest.

Members of the public may make representations at a Council or Committee Meeting as to whether a part of a meeting should be closed to the public

The process which should be followed is:

 

·        a motion, based on the recommendation below, is moved and seconded

·        the Chairperson then asks if any member/s of the public would like to make representations as to whether a part of the meeting is closed to the public

·        if a member/s of the public wish to make representations, the Chairperson invites them to speak before the Committee makes its decision on whether to close the part of the meeting or not to the public.

·        if no member/s of the public wish to make representations the Chairperson can then put the motion to close the meeting to the public.

The first action is for a motion to be moved and seconded based on the recommendation below.

 

RECOMMENDATION

 

That:

 

City as a Social Place

 

2        St Marys Release Area 

This item has been referred to Committee of the Whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Leadership and Organisation

 

3        Property Matter 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        Council Property - Sale of No 8 Coallee Place South Penrith 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

5        Industrial Relations Matter 

This item has been referred to Committee of the Whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 


 

 

 

 

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