18 October 2006
Dear Councillor,
In pursuance of the provisions of the Local Government
Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City
Council is to be held in the Council Chambers, Civic Centre,
Attention is directed to the statement accompanying
this notice of the business proposed to be transacted at the meeting.
Yours
Faithfully
Alan Travers
General Manager
BUSINESS
1. APOLOGIES
2. LEAVE OF ABSENCE
3. CONFIRMATION OF MINUTES
Ordinary Meeting - 9 October
2006.
4. DECLARATIONS OF INTEREST
Pecuniary Interest (The Act requires Councillors who
declare a pecuniary interest in an item to leave the meeting during discussion
of that item)
Non-Pecuniary Interest
5. ADDRESSING THE MEETING
6. MAYORAL MINUTES
7. NOTICES OF MOTION
8. ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES
Local Traffic Committee
Meeting - 9 October 2006.
Policy Review Committee Meeting - 16 October 2006.
9. MASTER PROGRAM REPORTS
10. URGENT REPORTS (to be dealt with in the master program to which the
item relates)
11. QUESTIONS WITHOUT NOTICE
12. COMMITTEE OF THE WHOLE
Monday 23 October 2006
table of contents
seating arrangements
meeting calendar
confirmation of minutes
report and recommendations of committees
master program reports
PRAYER
“Sovereign God, tonight as we gather together as a Council we affirm
that you are the giver and sustainer of life.
We come together as representatives of our community to make decisions
that will benefit this city and the people within it.
We come not in a spirit of competition, not as adversaries, but as
colleagues. Help us to treat each other
with respect, with dignity, with interest and with honesty. Help us not just to hear the words we say,
but also to hear each others hearts. We
seek to be wise in all that we say and do.
As we meet, our concern is for this city. Grant us wisdom, courage and strength.
Lord, help us. We pray this in
the name of Jesus Christ our Lord.
Amen.”
Statement of Recognition of
Aboriginal and
Cultural Heritage
Council values the unique status of
Aboriginal people as the original owners and custodians of lands and waters,
including the land and waters of
Council values the unique status of Torres
Strait Islander people as the original owners and custodians of the
We work together for a united
MEETING CALENDAR
October 2006 - December 2006
|
TIME |
OCT |
NOV |
DEC |
Mon |
Mon |
Mon |
||
Ordinary Meetings |
7.00 pm |
9 |
6 |
4 |
23 |
20 # |
11 |
||
Policy Review Committee |
7.00 pm |
16 |
13 |
|
# Meetings at which the
Management Plan quarterly reviews are presented. |
v Meeting at which the Draft Management Plan is
adopted for exhibition |
#+ General Manager’s
presentation – half year and end of year review |
* Meeting at which the
Management Plan for 2006/2007 is adopted |
@ Strategic Program progress
reports (only business) |
ü Meeting at which the 2005/2006 Annual Statements are presented |
|
^ Election
of Mayor/Deputy Mayor (only business) |
·
Council has two Ordinary Meetings per month where practicable.
·
Extraordinary Meetings are held as required.
·
Policy Review Meetings are held monthly where practicable.
·
Members of the public are invited to observe meetings (Ordinary &
Policy Review) of the Council.
Should you wish to address Council, please contact
the Public Officer, Glenn McCarthy on 47327649.
OF
THE ORDINARY MEETING OF
COUNCIL CHAMBERS
ON MONDAY 9 OCTOBER 2006 AT 7:03PM
NATIONAL ANTHEM
The meeting opened with the National Anthem.
STATEMENT OF RECOGNITION
His Worship the Mayor, Councillor Pat Sheehy AM, read a
statement of recognition of
PRAYER
The Council
Prayer was read by the Rev Neil Checkley.
PRESENT
His Worship the Mayor Councillor Pat Sheehy AM, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury (arrived at 7:53 pm), Lexie Cettolin, Kevin Crameri OAM, Greg Davies (arrived at 7:07 pm), Mark Davies, Ross Fowler, Karen McKeown, Susan Page, Garry Rumble, Steve Simat (arrived at 7:06 pm), and John Thain.
APOLOGIES |
1103 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Karen McKeown that an apology be accepted for Councillor David Bradbury. |
LEAVE OF ABSENCE
Leave of Absence was previously granted to Councillor Jackie Greenow for the period 4 October 2006 to 22 October 2006 inclusive.
CONFIRMATION OF MINUTES - Ordinary Meeting - 25 September 2006 |
1104 RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Jim Aitken OAM that the minutes of the Ordinary Meeting of 25 September 2006 be confirmed. |
DECLARATIONS OF INTEREST
Councillor Ross Fowler declared a pecuniary interest in Item 2 of the Committee of the Whole business paper – St Marys Release Area, as he is auditor or accountant for a number of landowners, and a director of businesses that are directly or indirectly affected by the matters discussed in the report, and took no part in the debate or voting.
Councillor Jim Aitken OAM declared a pecuniary interest in Item 4 of the Committee of the Whole
business paper – Council Property –
Councillor Steve Simat declared a pecuniary interest in Item 2 of the Committee of the Whole business paper – St Marys Release Area- as he is employed by a company that provides consultancy services to landowner(s) in the area, and took no part in the debate or voting.
MAYORAL MINUTE
1
Election of
Cr Susan Page to ALGWA National Board
1105 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Karen McKeown that the Mayoral Minute on Election of Cr Susan Page to the ALGWA National Board be received.
MASTER PROGRAM REPORTS
The
2 Maintenance of Turf Wickets for
Penrith Grade Cricket Club
|
1106 RESOLVED on the MOTION of Councillor Ross
Fowler seconded Councillor Karen McKeown That: 1. The information contained in the report
on Maintenance of Turf Wickets
for Penrith Grade Cricket Club be received. 2. The annual subsidy to the Penrith Cricket Club Inc. be increased by $12,000, to a total of $60,000, for the 2006-2007 financial year, funded from the 2006/07 budget surplus. 3. The Penrith Cricket Club Inc. be advised
of Council’s decision. |
3 Community Assistance Program 2006-07
Rolling Component
|
1107 RESOLVED on the MOTION of Councillor Ross
Fowler seconded Councillor Karen McKeown That: 1. The information contained in the report
on Community Assistance
Program 2006-07 Rolling Component be received. 2. Council approve a grant of $1,000 under the
rolling component of the 2006-07 Community Assistance Program to the
Werrington Community Project to promote the involvement of young people and
multicultural groups in the 2006 Werrington Community Festival. |
4 Assistance Towards Amateur
Sportspersons and Representatives in the fields of Art, Music, Culture -
Overseas and Interstate Travel
|
1108 RESOLVED
on the MOTION of Councillor Ross Fowler seconded Councillor Karen McKeown that
the information contained in the
report on Assistance Towards
Amateur Sportspersons and Representatives in the fields of Art, Music,
Culture - Overseas and Interstate Travel be received. |
1 Proposed Use of Telecommunications
Access Fees
|
1109 RESOLVED on the MOTION of Councillor Greg
Davies seconded Councillor Jim Aitken OAM That: 1. The information contained in the report
on the Proposed Use of
Telecommunications Access Fees be received. 2. Telecommunication Access Fees be utilised to upgrade facilities on the areas where the income was raised and this be extended to nearby reserves when the identified works are completed. 3. The floodlights at Potter Field be renewed. 4. A program of works be prepared for sporting venues where the Telecommunication Access Fees revenue is being received. Councillor Garry Rumble requested that his name be recorded as having voted AGAINST the motion. |
8 Development Application 05/1239 for an
additional packing shed with carparking, loading and driveway area for an
existing rural industry at Lot 15 DP 30265 (No. 1219 - 1231) Mamre Road,
Kemps Creek. Applicant: Mosca Pserras Architects; Owner: Kool Packers Pty Ltd DA05/1239 |
1110 RESOLVED on the MOTION of Councillor Greg
Davies seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report
on Development Application
05/1239 for an additional packing shed with carparking, loading and driveway
area for an existing rural industry at Lot 15 DP 30265 (No. 1219 - 1231)
Mamre Road, Kemps Creek be received. 2. The
development application 05/1239 for the erection of a packing shed, associated
car parking and signage at Lot 15 DP 30265, Standard Conditions 2.1 A001 – Approved Plans A011 – Engineering Works DCP A029 – Hours of Operation and Delivery Times D001 – Sediment & Erosion control Measures D006 – No Filling D014 – Plant & Equipment Noise E01A – BCA Compliance E006 – Accessibility E008 – Fire Safety List E009 – Annual Fire Safety H001 – Stamped Plans & Erection of Site Notice H002 – All forms of Construction H041 – Hours of Work I003 – Roads Act Approval K014 – Flood Proofing K025 – Pavement Seal K027 – Carparking Q001 – Notice of Commencement Q006 – Occupation Certificate Special Conditions 2.2 Prior to the issue of a Construction Certificate, a report is to be prepared by a suitably qualified person, demonstrating that the existing aerated effluent disposal system is suitable for the additional shed on site. The report should demonstrate that the capacity of the existing septic system is sufficient to accommodate the anticipated increase in load and that there is sufficient disposal area on site. 2.3 The proposed driveway shall be a minimum of 12 metres in width and designed in accordance with AS 2890.2 – 2002. 2.4 A Type ‘AUR’
(Auxiliary lane Right turn) treatment is to be provided in 2.5 A deceleration lane shall be provided for left turn movements in to the subject site. The length of the deceleration lane shall be in accordance with the RTA’s Road Design Guide. The provision of a deceleration lane will require land dedication from the subject site and may require utility relocation, which shall be at no cost to the RTA. Turning and parking areas are to be delineated by line marking and are not to be used for any other purpose. 2.6 The design
requirements of the Type AUR treatment and deceleration lane on The developer shall be responsible for all public utility adjustment/relocation works, necessitated by the above work and as required by the various public utility authorities and/or their agents. The RTA fees for administration, plan checking, civil works inspections and project management shall be paid by the developer prior to the release of the approved design plans. A Works Authorisation Deed is to be entered into with the RTA. In addition to the above, the ‘Occupation Certificate’ is not to be released until all the road works are fully constructed and operational. 2.7 All vehicles entering and exiting from the proposed development site must be in a forward direction 2.8 All vehicles associated with the construction of the proposed development are required to be accommodated within the site 2.9 All works associated with the development shall be at no cost to the RTA 2.10 Upon request from Council, the operator will be required to provide a report from a qualified acoustic consultant demonstrating the compliance of operations with condition numbered D014. 2.11 The existing approved operating hours
(Monday to Friday 7am to 5pm) be maintained 2.12 Prior to building works commencing, works associated with conditions 2.3, 2.4, 2.5 and 2.6 are to be completed. 3. Those persons who made submissions be informed of Council’s decision and the consent conditions that apply to the development. 4. Residents be advised of the contact number that they can report breaches of these conditions to. |
Leadership and
Organisation
5 Pecuniary Interest Returns
|
1111 RESOLVED
on the MOTION of Councillor Greg Davies seconded Councillor Garry Rumble that
the information contained in the
report on Pecuniary Interest
Returns be received. |
6 2005-06 Annual Financial Statements
|
1112 RESOLVED
on the MOTION of Councillor Greg Davies seconded Councillor Garry Rumble that
the information contained in the
report on 2005-06 Annual
Financial Statements be received. |
7 Implementation of Direct Debit
Facilities for Payment of Rates
|
1113 RESOLVED on the MOTION of Councillor Ross
Fowler seconded Councillor Jim Aitken OAM that this matter be deferred so
that a further report to Council may be considered, including a full
comparison of costs. |
QUESTIONS WITHOUT NOTICE
QWN 1 |
Councillor Garry Rumble requested an update
on the report he requested, at the Ordinary Meeting of 7 August 2006, on the
structural stability of the proposed walkways over Peach Tree Creek and
Boundary Creek. |
QWN 2 Advisory Committees
for Penrith Performing and Visual Arts Ltd |
Councillor Garry Rumble requested
information on the status of the selection and appointment of members of the
advisory committees for Penrith Performing and Visual Arts Ltd and asked
whether the outcome of the selections are to be reported to Council. |
QWN 3 Citywide Removal of
Graffiti |
Councillor Garry Rumble requested a reply
letter be sent to the Glenmore Park Action Group and to Mrs Margeretha
Bonnet, with a copy of these letters to all Councillors, concerning ongoing
issues concerning the planned program for the citywide removal of graffiti. |
QWN 4 Explorers' Monument |
Councillor Garry Rumble requested a memo
reply regarding the solution to be arrived at, concerning the non-operational
clock located at this monument, so that this Penrith attraction may once more
be appreciated. |
QWN 5 Graffiti in |
Councillor Mark Davies requested that Mrs
Margeretha Bonnet be supplied with paint, brushes and rollers to assist in
the maintenance of the park opposite her house on |
QWN 6 Graffiti - |
Councillor Steve Simat requested that
action be taken to remove graffiti located on various fences at the
intersection of |
QWN 7 Graffiti Matters |
Councillor Greg Davies requested that media
releases and other advertising be prepared, detailing Council’s timeframe for
removal of graffiti from various areas of the City. |
QWN 8 Cost of Connection to
Sewerage System |
Councillor Ross Fowler requested that
property owners in Mulgoa and Wallacia, facing additional costs to connect to
the new sewerage scheme due to the flood liability of their land, be advised
that Council is investigating ways to assist with connection to the new sewerage
scheme. |
QWN 9 Statement of Recognition |
Councillor John Thain requested a report to
Council considering recognition of the Dharug People in Council’s Statement
of Recognition. |
Committee
of the Whole
1114 RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor John Thain that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 7:45 pm.
1 Presence of the Public
CW1 RESOLVED on the motion of Councillor Ross Fowler seconded Councillor John Thain that the press and public be excluded from Committee of the Whole to deal with the following matters:
City as a
2 St Marys Release Area
This item has been referred to Committee of
the Whole as the report refers to advice concerning litigation, or advice that
would otherwise be privileged from production in legal proceedings on the
ground of legal professional privilege and discussion of the matter in open
meeting would be, on balance, contrary to the public interest.
Leadership
and Organisation
3 Property Matter
This item has been referred to Committee of
the Whole as the report refers to information that would, if disclosed, confer
a commercial advantage on a person with whom the Council is conducting (or
proposes to conduct) business and discussion of the matter in open meeting
would be, on balance, contrary to the public interest.
4 Council Property -
This item has been referred to Committee of
the Whole as the report refers to information that would, if disclosed, confer
a commercial advantage on a person with whom the Council is conducting (or
proposes to conduct) business and discussion of the matter in open meeting
would be, on balance, contrary to the public interest.
5 Industrial Relations Matter
This item has been referred to Committee of
the Whole as the report refers to advice concerning litigation, or advice that
would otherwise be privileged from production in legal proceedings on the
ground of legal professional privilege and discussion of the matter in open
meeting would be, on balance, contrary to the public interest.
The
meeting resumed at 8:25 pm and the General Manager reported that the Committee
of the Whole met at 7:45 pm on Monday 9 October 2006, the following being
present
His Worship the Mayor Councillor Pat Sheehy AM, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury (arrived at 7:53 pm), Lexie Cettolin, Kevin Crameri OAM, Greg Davies, Mark Davies, Ross Fowler, Karen McKeown, Susan Page, Garry Rumble, Steve Simat and John Thain
and
the Committee of the Whole excluded the press and public from the meeting for
the reasons set out in CW1 and that the Committee of the Whole submitted the
following recommendations to Council.
CONFIDENTIAL BUSINESS
Councillor Mark Davies left the meeting, the time being 7:47 pm.
Councillor Mark Davies returned to the meeting, the time being 7:49 pm.
Councillor David Bradbury arrived at the meeting, the time being 7:53 pm.
3 Property Matter |
RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor
Kevin Crameri OAM CW3 That: 1. The information contained in the report
on Property Matter be
received. 2. Council grant an early termination of the lease to JNESE Pty Limited without commercial or financial penalties being imposed on the tenant. 3. Leasing opportunities for the premises be pursued. |
5 Industrial Relations Matter |
RESOLVED on the
MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler CW5 That the
information contained in the report on Industrial Relations Matter be received. |
Having previously declared a pecuniary interest in Item 2, Councillor
Ross Fowler left the meeting, the time being 7:57 pm.
Having previously declared a pecuniary interest in Item 2, Councillor
Steve Simat left the meeting, the time being 7:57 pm, and did not return.
Having previously declared a pecuniary interest in Item 4, Councillor Jim
Aitken OAM left the meeting, the time being 7:57 pm.
2 St Marys Release Area |
RESOLVED on the
MOTION of Councillor David Bradbury seconded Councillor Kevin Crameri OAM CW2 That: 1. The information contained in the report
on St Marys Release Area be
received. 2. The recommendations made in the report to the Committee of the Whole be adopted. 3. A further report be brought back to Council on the opportunities available to Council to seek indemnity in relation to future property transfers. |
Councillor Ross Fowler returned to the meeting, the time being 8:08 pm.
4 Council Property - |
RESOLVED on the
MOTION of Councillor Greg Davies seconded Councillor Ross Fowler CW4 That the matter be reported to the next Ordinary Meeting in Open Council. |
Councillor Jim Aitken OAM returned to the meeting, the time being 8:26 pm.
ADOPTION
OF Committee of the Whole
1115 RESOLVED on the MOTION of Councillor Susan Page seconded Councillor Greg Davies that the recommendations contained in the Committee of the Whole and shown as CW3, CW5, CW2 and CW4 be adopted.
There being no further business the Chairperson declared the meeting closed, the time being 8:28 pm.
Procedure
for Addressing Meetings
Anyone can request permission to address a meeting,
providing that the number of speakers is limited to three in support of any
proposal and three against.
Any request about an issue or matter on the Agenda for
the meeting can be lodged with the General Manager or Public Officer up until
12 noon on the day of the meeting.
Prior to the meeting the person who has requested
permission to address the meeting will need to provide the Public Officer with
a written statement of the points to be covered during the address in
sufficient detail so as to inform the Councillors of the substance of the
address and a written copy of any questions to be asked of the Council in order
that responses to those questions can be provided in due course.
In addition, prior to addressing the meeting a person
addressing Council or Committee will be informed that they do not enjoy any privilege
and that permission to speak may be withdrawn should they make inappropriate
comments.
It should be noted that speakers at meetings of the
Council or Committee do not have absolute privilege (parliamentary
privilege). A speaker who makes any potentially
offensive or defamatory remarks about any other person may render themselves
open to legal action.
Prior to addressing the meeting the person will be
required to sign the following statement:
“I (name) understand that the meeting I intend
to address on (date) is a public meeting.
I also understand that should I say or present any material that is
inappropriate, I may be subject to legal action. I also acknowledge that I have been informed
to obtain my own legal advice about the appropriateness of the material that I
intend to present at the above mentioned meeting”.
Should a person fail to sign the above statement then
permission to address either the Council or Committee will not be granted.
The Public Officer or Minute Clerk will speak to those
people who have requested permission to address the meeting, prior to the
meeting at 6.45pm.
It is up to the Council or Committee to decide if the
request to address the meeting will be granted.
Where permission is to be granted the Council or Committee,
at the appropriate time, will suspend only so much of the Standing Orders to
allow the address to occur.
The Chairperson will then call the person up to the
lectern or speaking area.
The person addressing the meeting needs to clearly
indicate:
·
Their name;
·
Organisation or group they are representing (if applicable);
·
Details of the issue to be addressed and the item number of the
report in the Business Paper;
·
Whether they are opposing or supporting the issue or matter (if
applicable) and the action they would like the meeting to take;
·
The interest of the speaker
(e.g. affected person, neighbour, applicant, applicants
spokesperson, interested citizen etc).
Each person then has five minutes to make their
address. Those addressing Council will
be required to speak to the written statement they have submitted. Permission to address Council is not to be
taken as an opportunity to refute or otherwise the points made by previous
speakers on the same issue.
The Council or Committee can extend this time if they
consider if appropriate, however, everyone needs to work on the basis that the
address will be for five minutes only.
Councillors may have questions about the address so
people are asked to remain at the lectern or in the speaking area until the
Chairperson has thanked them.
When this occurs, they should then return to their
seat.
Glenn McCarthy
Public
Officer
02 4732 7649 October
2006
Reports of Committees
Item Page
1 Report
and Recommendations of the Local Traffic Committee Meeting held on 9 October
2006
2 Report
and Recommendations of the Policy Review Committee Meeting held on 16 October
2006
23
October 2006 |
|
Leadership and Organisation |
|
REPORT
AND RECOMMENDATIONS OF THE
Local
Traffic Committee MEETING
HELD
ON 9 October, 2006
PRESENT
Michael Alderton – Road Network Services Engineer (Chairperson), Mayor Councillor Sheehy – Representative for the Member for Londonderry, Deputy Mayor Councillor McKeown – Representative for the Member for Mulgoa, Sergeant Scott Smith – Penrith Police, Senior Constable Mark Elliott – St Marys/Regentville Police, Richard McHenery – Roads and Traffic Authority
IN ATTENDANCE
Michael Pruss – Westbus, Stephen Barnes – Senior Traffic Engineer, Sharon Maddox – Road Safety Co-ordinator, Noel Fuller – Co-ordinator, Ranger Services, Mary Jaser – Trainee Engineer
APOLOGIES |
LTC 120 Councillor Greenow, David Burns – Asset Manager, Tim Horan – Representative for the Member for Penrith |
CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 4 September 2006 |
LTC 121 That the minutes of the Local Traffic Committee Meeting of 4 September 2006 be confirmed. |
DECLARATIONS OF INTEREST
There were no declarations of interest.
MASTER PROGRAM REPORTS
The City Supported
by Infrastructure
|
RECOMMENDATION LTC 122 That: 1. The information contained in the report
on 2. The design plan for the provision of concrete median islands, and
associated regulatory parking restrictions, at the intersection of High
Street and |
2 Jamison Road/Castlereagh Street,
Penrith - Proposed Construction of Concrete Median Closure at Intersection
& Left-Turn Median Island in Castlereagh Street |
RECOMMENDATION LTC 123 That: 1. The information contained in the report
on 2. The report be deferred until the issues raised in any further
submissions have been addressed. |
|
RECOMMENDATION LTC 124 That: 1. The
information contained in the report on 2. The design plan tabled at the meeting not be approved for construction. 3. Further investigations be carried
out into the feasibility of alternative measures such as kerb blister islands
and improved delineation signage in |
|
RECOMMENDATION LTC 125 That: 1. The information contained in the report
on 2. The provision
of a marked pedestrian crossing in 3. Further investigations
be carried out into the feasibility of providing a pedestrian refuge island
in 4. Karyn Paluzzano MP, Member for Penrith
and Councillor Jim Aitken be advised of the Committee’s recommendation. |
|
RECOMMENDATION LTC 126 That: 1. The information contained in the report
on Proposed temporary half
road closure - 2. The proposed temporary
half road closure of 3. The applicant to request approval from the Roads and Traffic Authority’s Traffic Management Centre for a Road Occupancy Licence prior to any works commencing. 4. The
applicant to submit to Council for approval a Transport Management Plan,
which addresses how peak flows of traffic will be managed during the proposed
closure, prior to any works commencing. |
GENERAL BUSINESS
GB
1 Leonay Parade, Leonay – Traffic
& Parking Problems (Raised
Deputy Mayor, Councillor McKeown) |
The
Deputy Mayor, Councillor McKeown raised concerns, on behalf of some
residents, regarding traffic and parking problems near the Leonay general
store in Leonay Parade, Leonay. Since
the squash courts have changed to a gym, there has been a substantial
increase in vehicles parking on-street in close proximity to driveways and
intersections. RECOMMENDATION LTC 127 That the matter be investigated and
referred to Council’s Rangers for enforcement if required. |
GB
|
The Deputy Mayor, Councillor McKeown raised
the issue of pedestrian safety at the Penrith Station bus interchange in RECOMMENDATION LTC 128 That Councillor McKeown be advised of
Railcorp’s comments when received. |
GB
|
The
St Marys/Regentville Police representative advised that following the double
fatality at the intersection of RECOMMENDATION LTC 129 That the Committee note the information. |
GB
|
The
St Marys/Regentville Police representative advised that traffic is congested
in RECOMMENDATION LTC 130 That the matter be investigated. |
GB
|
The
St Marys/Regentville Police representative requested the provision of an
additional one or two parking spaces in RECOMMENDATION LTC 131 That the matter be investigated. |
GB
|
The
St Marys/Regentville Police representative advised that Council’s
Road Network Services Engineer advised that a letter has been sent to the
Roads and Traffic Authority regarding vehicles queuing at this location, and
the RTA has advised that this matter is currently being investigated. RECOMMENDATION LTC 132 That the St Marys/Regentville Police
representative be advised of the RTA’s comments, when received. |
GB
|
The
St Marys/Regentville Police representative advised that vehicles are being
parked at the bus stop in RECOMMENDATION LTC 133 That Westbus be requested to investigate
the matter and advise the St Marys/Regentville Police. |
GB |
Council’s
Senior Traffic Engineer advised that Councillor Simat has raised the issue of
speeding vehicles in The
St Marys/Regentville Police representative advised the Committee that a
letterbox drop was recently carried out regarding burnouts in the area. RECOMMENDATION LTC 134 That
a speed classification survey be carried out in |
GB
9 Scott Smith: Penrith Public School P&C – MA advised
that this matter has already been responded to. MA to forward letter of advice to Penrith
Police. |
GB |
The
Westbus representative asked whether there are any plans to change the colour
of the cobblestone area in Council’s
Road Network Services Engineer advised that coloured tactile markings were
put on the ground in lieu of replacing pavers with coloured pavers, and that
there is currently no proposal in place to carry out any works at this
location. RECOMMENDATION LTC 135 That: 1. Penrith
Police be requested to ascertain the accident history at this location. 2. Council
continue to monitor safety at this location. |
There being no further business the Chairperson declared the meeting closed, the time being 10:30am.
That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 9 October, 2006 be adopted. |
23
October 2006 |
|
Leadership and Organisation |
|
REPORT
AND RECOMMENDATIONS OF THE
Policy
Review Committee MEETING
HELD
ON 16 October, 2006
PRESENT
His Worship the Mayor Councillor Pat Sheehy AM, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury (arrived 7:40pm), Lexie Cettolin, Kevin Crameri OAM, Greg Davies, Mark Davies, Ross Fowler, Karen McKeown, Garry Rumble, and John Thain.
APOLOGIES |
PRC 76 RECOMMENDED that apologies be received an accepted from Councillors Susan Page, Steve Simat and David Bradbury. |
LEAVE OF ABSENCE
Leave of Absence was previously granted to Councillor Jackie Greenow for the period 4 October 2006 to 22 October 2006 inclusive.
CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 11 September 2006 |
PRC 77 RECOMMENDED that the minutes of the Policy Review Committee Meeting of 11 September 2006 be confirmed. |
DECLARATIONS OF INTEREST
Councillor Jim Aitken declared a Pecuniary Interest in Item 1 – Werrington Enterprise Living and Learning (WELL) Precinct, as he owns land in the precinct area, and advised that he would leave the meeting for consideration of this item.
MASTER PROGRAM REPORTS
The
Having previously declared a pecuniary interest in this item, Councillor Jim Aitken OAM left the meeting, the time being 7:02pm.
1 Werrington Enterprise Living and
Learning (WELL) Precinct
|
PRC 78 RECOMMENDED That: 1. The information contained in the report
on Werrington Enterprise
Living and Learning (WELL) Precinct be received. 2. Council adopt the refined Concept Plan for the WELL Precinct. 3. Council report back to the community the current progress in the planning for the future development of the WELL Precinct and arrange an ‘open day’ information session for local residents. 4. Further reports be submitted to Council
for considering advancement of the public exhibition of draft Local
Environmental Plans, Development Control Plans and Contributions Plans for
the 5. Council write to the relevant Ministers
and local Members regarding the lack of response to Council’s request for
information on the University Railway Station. |
2 Library Services Casual Staffing
|
PRC 79 RECOMMENDED That: 1. The information contained in the report on Library Services Casual Staffing be received 2. Council endorse the increase of Library
FTE positions across the various classifications by 2.5. |
Leadership and
Organisation
Councillor Jim Aitken
OAM returned to the meeting, the time being 7:09pm.
3 Community Participation Manual
|
PRC 80 RECOMMENDED That: 1. The information contained in the report
on the Community Participation
Manual be received. 2. The Community Participation Manual be endorsed
by Council as an organisational standard and be made available to the
public. |
Councillor Kevin
Crameri OAM left the meeting, the time being 7:26pm.
4 Service Specification Program
|
PRC 81 RECOMMENDED That: 1. The information contained in the report
on the Service Specification Program be received. 2. The specification for the Public Domain Maintenance Service be adopted. 3. The specification for the Environment Protection Service be adopted. 4. The specification for Customer Services be adopted. 5. The
annual budget allocation for Public Domain maintenance be increased from
2007-2008 in line with the increase in the public domain asset base. |
Councillor Kevin
Crameri OAM returned to the meeting, the time being 7:30pm.
5 Alignment of the Organisation
|
PRC 82 RECOMMENDED That: 1. The information contained in the report
on Alignment of the
Organisation be received 2. The
proposed changes to the alignment of Information Management and Information
Technology functions and the restructuring of the Information Manager and
City Librarian positions as detailed in the report be endorsed. |
6 Council Meeting Cycle
|
PRC 83 RECOMMENDED That: 1. The information contained in the report
on Council Meeting Cycle be
received 2. Council adopt a three-week rolling meeting cycle and calendar commencing from February 2007 3. Council adopt the later start time of 7.30pm for Ordinary and Policy Review Committee Meetings 4. Council
adopt the draft Charter for Councillor Briefings attached to this report. |
Councillor David Bradbury arrived, the time being 7:40pm.
7 2005-2009 Strategic Program Annual
Review
|
PRC 84 RECOMMENDED that the information contained in the report on
the 2005-2009 Strategic
Program Annual Review be received. |
8 Development Committees
|
PRC 85 RECOMMENDED that the
information contained in the report on Development Committees be received. |
9 Position of Grants Support Officer
following completion of a twelve-month trial
|
PRC 86 RECOMMENDED That: 1. The information contained in the report
on Position of Grants Support
Officer following completion of a twelve-month trial be received. 2. Council extend the temporary position of Grants Support Officer for an additional 12 months to October 2007. 3. A
further report be brought to Council in approximately April 2007 on the
progress of assistance in making grant applications. The report is to outline both successful
and unsuccessful grant applications. |
10 Proposed implementation of Direct Debit
Facilities for Payment of Rates
|
PRC 87 RECOMMENDED That: 1. The information contained in the report
on Proposed implementation of
Direct Debit Facilities for Payment of Rates be received 2. Council
endorse the introduction of the Direct Debit payment method |
There being no further business the Chairperson declared the meeting closed the time being 7:55pm.
That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 16 October, 2006 be adopted. |
Item Page
The
City in its Broader Context
1 2007
International Dragon Boat Championships
The
2 Western
Sydney Area Assistance Scheme (WSAAS) 2006 Local Ranking Committee
3 Tender
No. 08-06/07 - Provision of Graffiti Removal Services
4 Fencing
at
5 Variation
of Restrictive Covenant applying to Lot 8 DP 1020587 (No. 2 - 4) South Street,
Glenmore Park. Applicant: Innovation Planning Australia Pty Ltd; Owner: T & K Schafer DA06/0661
The
City In Its Environment
6 Drainage
Impact Assessment for Properties in Cosgrove Cres, Morphett St, Millen St and
Great Western Highway, Kingswood
The
City Supported by Infrastructure
7 Linemarking
and improved access to
8 Maintenance
of RTA Road Network
Leadership
and Organisation
10 Council
Property -
11 Summary
of Investments & Banking for the period 29 August 2006 to 30 September
2006
12 City
Operations Directorate Report to end of September 2006
13 Tender
for Legal Services
14 Development
of the Justice Precinct at
THIS
PAGE HAS BEEN LEFT BLANK INTENTIONALLY
The City in its Broader Context
Item Page
1 2007
International Dragon Boat Championships
23
October 2006 |
|
The City in its Broader Context |
|
The City in its Broader
Context
1 |
2007
International Dragon Boat Championships
|
|
Compiled by: Andrew Robinson, Recreation and Cultural Facilities
Coordinator
Authorised by: Gary Dean,
Facilities Operations Manager
Requested
By: Councillor Jackie Greenow
Strategic Program Term Achievement: Penrith
Lakes is developing and being used in a way that establishes it as a principal
Critical Action: Participate in the planning process for
Purpose:
To advise Council of this
international sporting event, the status of the event planning and Council's
involvement. The report recommends that
the information be received.
Background
The Sport of Dragon Boating
Modern dragon boat racing is organised at an international level by the
International Dragon Boat Federation (IDBF). The IDBF recognises two types of
Dragon Boat Racing activities, namely Sport racing, as practised by IDBF member
organisations, including the Australian Dragon Boat Federation organisers of
the 2007 World Dragon Boat Championships; and Festival racing, which are the
more traditional and informal types of races, organised around the world, where
racing rules vary from event to event.
Sport racing distances are normally over 200m, 500m, 1000m and 2000m,
with formal rules of racing. Dragon Boat Racing is separated by age: Junior (up
to 18 year of age), Premier, Masters (40 and above) and Grand Dragons (50 and
over). Each age division has 3 classes: Women, Mixed and Open.
Today, Dragon Boat racing is among the fastest growing of team water
sports around the world. The sport is recognised for the camaraderie, strength
and endurance fostered amongst participants, and it has also become a very
popular corporate and charitable sport.
The IDBF is acknowledged by the International Olympic Committee and the
General Association of International Sports Federations as the autonomous International
Federation, World Governing Body for Dragon Boat Sport.
The
World Dragon Boat Racing Championships
The World Dragon Boat Racing Championships in 2007 will take place at
the Sydney International Regatta Centre, and will be the eighth championships
since the first one, which took place in Yue Yang (
The event will take place between Sunday, 16 September and Sunday, 23
September. A schedule of activities and races, is being organised for this
period. Organised by a Committee of the
Australian Dragon Boat Federation, the event is set to attract between 1,500
and 2,000 competitors and support teams (administrators, coaches etc) from
approximately 20 countries. To date,
confirmed sponsors of the event are NSW Major Events Board, Eco Point (Myall
Shores Resort) and KEA camper rental and sales.
Event
Planning
On 3 November 2003, the
International Dragon Boat Federation announced that the 2007 World
Championships would be held at Sydney International Regatta Centre, and
correspondence received from The Australian Dragon Boat Federation in February
2004 confirmed this.
Council
Involvement
An introductory meeting of Council officers and Dragon Boats NSW was
convened in May 2004, to establish a relationship with the event organisers,
begin exploring how best the City can take advantage of the event, as well as
understand the nature of the event and contents of the successful bid
documentation. The bid documentation, and any commitments in the document, were
compiled by the Australian Dragon Boat Federation and Sydney Convention and
Visitors Bureau, independent of seeking assistance, support and input from
Penrith City Council.
Following the initial meeting, a hiatus in communication occurred
between the event organisers and Council officers, as the Australian Dragon
Boat Federation commenced appointing members of, and developing and
establishing responsibilities for, the Organising Committee. The Australian
Dragon Boat Federation advertised nationally, to Dragon Boat Clubs and
Associations, for voluntary Committee members. A Committee has now been
appointed with 98% of its members coming from Dragon Boats NSW.
Furthermore, during the course of the last 12 months, the Australian
Dragon Boat Federation has been attending overseas Dragon Boat Championships,
in places such as
In March of this year, another meeting was organised with the Australian
Dragon Boat Federation to establish where opportunities existed, and where
potential support would be required from Council, to ensure that the City could
maximise the benefits from the Championships, and that the event will be a
success. A team of Council officers attended and the agenda included, for
discussion:
- The event
- Civic program requirements
- City marketing and local
marketing
- Operational and logistical
support
- Media support
- Sponsorship
- Community programs
It was agreed that the Australian Dragon Boat Federation would supply
further details in relation to sponsor proposals, an event project plan with a
planning timeline, itemised budget, and organisational structure with areas
identified for possible Council support. To date, this information is not
available, and at a further meeting with the Technical Director of the event in
September, opportunities for Council to assist were again outlined, subject to
the previously requested information being made available. This information has
been requested, as a matter of urgency, so that a report can be submitted to
Council at the earliest opportunity.
Australian
Dragon Boat Federation
Since the announcement of the successful bid to host the Championships,
the Australian Dragon Boat Festival has progressed event planning and
organisation with the appointment of an Organising Committee, securing
sponsorship, and marketing the event to potential competing nations. In
addition, other event milestones have been achieved, such as the launch of the
event website, and the recently held ‘Year to Go’ launch at which the then
Deputy Mayor, Councillor Jackie Greenow, attended.
Most significantly for
For accommodation for the World Championships, the Australian Dragon
Boat Federation has sourced and booked all suitable (ie matches requirements of
teams, officials and International Dragon Boat Federation officials) and
available accommodation (as much as accommodation providers would allow) within
the Penrith Local Government Area.
The International Dragon Boat Federation Rules for the Championships
state that all competitors must stay within a 20 minute radius of the
competition venue. The event website
directs competitors and visitors to the accommodation providers, and a company,
GoWay, has been appointed by the Australian Dragon Boat Federation to
coordinate and manage accommodation bookings. Furthermore, the Australian
Dragon Boat Federation has been distributing the Penrith Valley Experience, and
details about accommodation and attractions in Penrith, on event marketing
visits to the championships in
In relation to the event itself, the Australian Dragon Boat Federation is liaising with the management of Sydney International Regatta Centre, regarding venue logistics. Furthermore, following the request of Council officers, the Australian Dragon Boat Federation is currently obtaining quotes from suppliers, from within the Penrith Local Government Area, for event infrastructure equipment and services.
Other elements of the
event, which the Australian Dragon Boat Federation has been developing, include
the Opening Ceremony and the ‘After Party’. In the initial bid documentation,
At the time this
occurred, a representative of the Organising Committee was liaising with Parramatta
City Council about other matters and, as a result of these discussions, the
Lord Mayor of Parramatta City Council invited the Australian Dragon Boat
Federation to hold the Opening Ceremony in
For the ‘After Party’, the Organising Committee is currently investigating the opportunities to host the event in Penrith, at a venue which is big enough to host all the athletes and officials.
Conclusion
The World, National and State Dragon Boat Championships present significant opportunity for the City to benefit from the influx of anticipated visitors, and to contribute to promoting the growing sport of Dragon Boats. Dragon Boats NSW has hosted several events at Sydney International Regatta Centre, and there are existing networks with local clubs, such as the Pendragon Panther Dragon Boat Club and Pendragon Abreast, which are both participating in Council’s Activate 2006 event.
To date, the partnership with the Australian Dragon Boat Federation has been developing, and ongoing discussion is taking place with event organisers, regarding event organisation and marketing the City to take the best possible advantage of this international event. A more formal and structured approach to further event support will be assessed on the submission of more detailed event information and request for assistance provided by the Australian Dragon Boat Federation, as requested.
That the information contained in the report on 2007 International Dragon Boat
Championships be received. |
There are no attachments for this report.
The
Item Page
2 Western
Sydney Area Assistance Scheme (WSAAS) 2006 Local Ranking Committee
3 Tender
No. 08-06/07 - Provision of Graffiti Removal Services
4 Fencing
at
5 Variation
of Restrictive Covenant applying to Lot 8 DP 1020587 (No. 2 - 4) South Street,
Glenmore Park. Applicant: Innovation Planning Australia Pty Ltd; Owner: T & K Schafer DA06/0661
23
October 2006 |
|
The City as a Social Place |
|
The City as a
2 |
Western
Sydney Area Assistance Scheme (WSAAS) 2006 Local Ranking Committee |
|
Compiled by: Vesna Kapetanovic, Community Projects Officer
(WSAAS)
Authorised by: Erich Weller,
Community Development Manager
Strategic Program Term Achievement: Effective
responses are made to the social impacts of growth, redevelopment and change.
Critical Action: Assess the social impacts of urban change in
both new release and established areas and develop planned responses.
Purpose:
To seek two Councillor
nominations to participate on the Penrith LGA WSAAS Local Ranking Committee for
a two-year term. The report recommends
that the report be received and Council nominate two Councillor representatives
for the Penrith LGA WSAAS Local Ranking Committee for a two-year term.
Background
The Western Sydney Area
Assistance Scheme (WSAAS) is a regional community development grants program,
currently administered by the Communities Division within the NSW Department of
Community Services (DoCS). The Scheme was launched in
The AAS provides grants to local councils and non-government organisations for projects that improve community infrastructure. Funding is provided for one-off capital projects, as well as time limited social infrastructure development projects of one, two, three or four years duration. There is also a very limited amount of funding available in this funding program for recurrent ‘pick up’ projects.
The scheme is a partnership between the NSW government, local councils and the community. In addition to developing and managing projects funded by the AAS, the community is also actively involved in making funding recommendations to the Minister, through the Local Ranking Committee process.
Some examples of successful projects that have been funded by the AAS in the past include:
· $124,175 to Westworks Inc, to provide leadership and mentoring opportunities for people who live and work with mental illness in Penrith LGA, over 2 years;
· $101,660 to South Penrith Youth & Neighbourhood Services Inc, to employ a worker to support and resource improved links between community based organisations and schools in Penrith LGA, over 2 years;
· $ 61,370 pa to Penrith Women’s Health Centre, funding a support project for women with intellectual disabilities who are experiencing domestic violence, over 3 years;
· $39,360 to Relationships Australia NSW, to establish links with local grandparents, who are primary carers of their grandchildren, in Penrith and the surrounding area, over 1 year.
The AAS is one strategy employed by the NSW Government to progress its social justice agenda. It gives priority to programs that deliver real change to vulnerable communities, and focuses on the following 3 outcomes:
1. Connecting communities through partnerships
2. Building community leadership and capacity
3. Promoting safe communities.
The 2006 WSAAS Round
The 2006 WSAAS round ran from 5 August to 6 September, and was promoted extensively to the community through interagencies and networks, and an information session was held to increase access to this funding opportunity. The WSAAS funding program received much local interest, which resulted in a considerable number of applications targeting various community service needs and issues in the Penrith LGA.
At this stage, all applications have been received and assessed for eligibility. Eligible applications have been collated for the ranking process that occurs as the next step in the assessment of applications by the Local Ranking Committee.
Nominations for the 2006 WSAAS Local Ranking Committee
A Local Ranking Committee (LRC) meets in each local government area within the AAS regions, including the Penrith LGA, to:
· Provide advice to DoCS on local needs and issues
· Assess applications received from the LGA against AAS criteria
· Rank applications from the LGA as low, medium or high priority.
The Area Assistance Scheme Policy and Procedure Guidelines allow for a maximum of eight members on the LRC. The voting members include four community representatives, a Chairperson who has a casting vote only, and two Council representatives. Council representatives may be either elected Councillors, or alternatively Council officers, as nominated by Community Development Managers or their equivalents.
It has been the practice in the Penrith LGA that Council is represented by two councillors.
In the past, on occasions, one of the Councillors nominated has been unable, due to unforseen circumstances, to attend on the agreed date for an LRC meeting. It is proposed that, if this occurs in 2006 or 2007, the Community Development Manager will represent Council with the other Councillor nominee.
It is usual that each member would serve a two-year term. Councillors Thain and Cettolin served two-year terms on the LRC for the period of 2004-2005. Nominations are now being sought from Council for 2 representatives to each serve a two-year term on the LRC.
It is anticipated that the LRC process will require a maximum of two meetings this year, and that all business of the 2006 LRC will be completed by the end of this calendar year. The date for these meetings is yet to be determined, although it is highly likely that they will be held in early to mid November.
Summary
The Area Assistance Scheme is a funding program of the NSW Department of Community Services. In the determination of successful submissions for funding, councils and community representatives are involved in Local Ranking Committees to prioritise projects. Penrith Council has traditionally nominated two Councillors to represent Council on the WSAAS LRC. This practice is recommended to continue in the 2006 and 2007 years. However, if a Councillor is unable to attend the agreed meeting time, due to unforseen circumstances, it is suggested the Community Development Manager represent Council with the other Councillor nominee.
That: 1. The information contained in the report
on Western Sydney Area
Assistance Scheme (WSAAS) 2006 Local Ranking Committee be received. 2. Council nominate two Councillors to participate in the WSAAS Local Ranking Committee for a term of two years (2006 and 2007). |
There are no attachments for this report.
23
October 2006 |
|
The City as a Social Place |
|
The City as a
3 |
Tender
No. 08-06/07 - Provision of Graffiti Removal Services |
|
Compiled by: Mal Ackerman, Supply Co-ordinator
Yvonne Perkins, Community Safety
Coordinator
Authorised by: David Burns, Asset
Manager
Strategic Program Term Achievement: A
community safety plan, building on a partnership with police, the community and
other stakeholders is in place and supported by Council’s programs.
Critical Action: Maintain and implement a Community Safety
Plan for the City with the aid of relevant stakeholders that responds to
current prioritised issues.
Purpose:
To seek endorsement to proceed
with the implementation of a panel supply contract for the provision of
graffiti removal services on an as required basis for a period of 1 year with
an option to extend the arrangements for a further 1 year period subject to
satisfactory performance. The report
recommends that Council establish a panel of preferred suppliers to provide
graffiti removal services covering 3 separate functions including graffiti
removal, painting over graffiti and inspection/reporting services.
Background
During the development of its 2006/2007 Management Plan, Council resolved to seek a Special Rate Variation (Asset Renewal and Established Areas Strategy – AREAS), focusing on areas where residents have been demanding special attention. That focus is on increased investment in infrastructure renewal and public domain maintenance (including roads, buildings, graffiti removal and street cleaning, as well as maintenance of the Penrith & St Marys CBD’s) and programs addressing the needs of the city’s older areas.
Graffiti Management and Removal was included as a component of the AREAS. Ministerial approval for the rate increase was received in late June 2006.
The Special Rate Initiative included an amount of $250,000 for additional graffiti management and removal. This allocation will be used to appoint a panel of specialised graffiti removal contractors to supplement the increased internal resources allocated for graffiti removal in the 2006-2007 Management Plan.
Current Situation
Tenders for the provision of Graffiti Removal Services (on an as required basis) for a 1-year period, with an option to extend for further 1-year period, allowing for rise and fall provisions, were advertised on 1 August 2006 and closed on Tuesday, 29 August 2006.
It was proposed in the Tender documents, that Council will select a panel
of suppliers to perform all or any of the specified services. The services
comprised the removal of graffiti, painting out graffiti along with
inspections, and detailed reporting of affected areas.
Tenderers were required to submit their tender on a standard pro-forma sheet, which clearly identified the required response against each of the evaluation criteria.
Tender
Evaluation Committee
The Tender Evaluation committee consisted of Mal Ackerman, (Supply Co-ordinator), David Burns (Assets Manager) and Yvonne Perkins (Community Safety Coordinator).
Tender Evaluation Criteria
The selection criteria advertised and used in selecting the successful tenderers were as follows:
Mandatory Criteria
· Conforming Requirements
· Conflict of Interest
· Insurance
· Instrument of Agreement
· Company Profile
· Statement of Conformance
Scope of Services
· Demonstrated ability in meeting the supply of
services required
· Compliance to specified requirements
· Response times
· Conformance to standards
Cost/Price Category
· The rates and unit prices for the services
specified
· Rise and fall provisions
· Payment terms
Business Category
· Financial viability
· Business record
· Safety record
Management and Administration
· Occupational Health & Safety and Public Liability Management
· Reporting capabilities
· Company resources and personnel
· Support systems
· Quality of services
· Environmental Management
Summary
of tenders received
A total of 18 offers were received in response to the advertised tender. Of these, the following tenders were received after the closing time and were therefore not included in the final evaluation of offers.
Thomas & Coffey
All Styles Pressure Cleaning Pty Ltd
Marsupial Landscape Management Pty Ltd
A submission received from Modern Décor Painting was only in the form of a powerpoint presentation, and no details in response to the evaluation criteria were provided. They were also excluded from the final evaluation.
Criteria Evaluation
Following the evaluation
of the remaining 14 submissions, the evaluation committee determined that all
14 companies demonstrated compliance against each of the evaluation criteria.
Price Evaluation
Not all companies submitted an offer for each component. In some cases, companies offered painting out services only.
Prices were requested for 4 separable components as follows, and for each component tenderers were requested to provide unit rates for work performed during normal hours, and work performed after hours and on weekends:
Painting out Graffiti
Graffiti Removal (pressure cleaning)
Inspection and reporting of affected areas
Miscellaneous work (inspection of previously cleared areas, attendance at court cases as a prosecution witness etc)
It is highly unlikely that any of the companies will be required to provide miscellaneous services, and subsequently this item will be removed from the scope of services.
The following tables are a summary of the rates offered (lowest to highest) for the remaining service components.
Table 1A - Graffiti Removal-Top
6 companies by price ranking
Table 1B - Graffiti Removal –
price ranking 7-14
Table 2 - Painting
out Graffiti - all surface types
Tenderer |
Paint Over (per sq mar) |
|
Normal working hours |
O/Time |
|
Techni-clean |
6.00 |
10.00 |
LR Hopkinson & DE Petersen(Graffiti Cops) |
7.00 |
9.00 |
Sideshow p/l (Graffiti Gone) |
12.00 |
12.00 |
The Graffiti Eaters Pty Ltd |
12.00 |
17.00 |
TLC Graffiti Removal Services Pty Ltd |
12.50 |
17.50 |
The Graffiti Specialists Pty Ltd |
14.50 |
22.24 |
|
15.00 |
20.00 |
Graffiti X |
15.00 |
15.00 |
Wundaguard |
15.40 |
17.00 |
Fernbay Pty Ltd (Graffiti Fighters) |
17.00 |
28.00 |
ECO Restoration Service Australia Pty Ltd |
17.50 |
26.00 |
Allcorp Property Services Pty Ltd |
23.00 |
23.00 |
Greymac Industries Pty Ltd |
28.00 |
38.00 |
Octagonal Building Services (Graffiti Busters) |
28.00 |
40.00 |
Table 3 - Inspection
Services - Hourly Rates
Tenderer |
Inspections |
|
Graffiti X |
0.00 |
|
LR Hopkinson & DE Petersen (Graffiti Cops) |
35.00 |
|
Wundaguard |
35.00 |
|
|
39.00 |
|
Techni-clean |
45.00 |
|
The Graffiti Eaters Pty Ltd |
50.00 |
|
The Graffiti Specialists Pty Ltd |
50.90 |
|
Allcorp Property Services Pty Ltd |
55.00 |
|
ECO Restoration Service Australia Pty Ltd |
65.00 |
|
TLC Graffiti Removal Services Pty Ltd |
65.00 |
|
Octagonal Building Services (Graffiti Busters) |
88.00 |
|
Greymac Industries Pty Ltd |
90.00 |
|
Fernbay Pty Ltd (Graffiti Fighters) |
100.00 |
|
Sideshow p/l (Graffiti Gone) |
Not offered |
General
Comments
Based on compliance with the selection criteria and unit cost rankings, the following suppliers have been recommended for inclusion onto the panel for each of the specified work categories (see table 4 below).
All companies selected have demonstrated their capability in providing the specified services and have a wide range of experience in carrying out the services.
An examination of the tenders offered by the other companies indicated that there was no advantage to Council in considering these tenders any further.
As specified in the documents, following the identification of affected areas, and the prioritising of the various work tasks, contractors will be engaged to perform the services on the basis of cost, availability, and suitability of contractor.
Work will be allocated by the Public Domain Coordinator, in conjunction with the Asset Manager, and will be distributed between the selected contractors. Several contractors will be engaged at any one time, especially during the initial cleanup of graffiti across the City. Contactors will be allocated specific areas/ precincts for graffiti removal eg suburb based, CBDs, local shopping strip precincts.
Contractors are also required, by a condition of contract, to observe all laws creating employee entitlements, including enterprise or workplace agreements and Industrial Awards applicable to the contractor’s employees. Contractors are required to provide evidence and records to demonstrate compliance with this condition, when requested.
Table 4 - Final recommended Suppliers
That: 1. The information contained in the report
on Tender No. 08-06/07 -
Provision of Graffiti Removal Services be received. 2. The following companies are placed on the panel of approved
suppliers for Graffiti removal for a period of 1 year with an option to
extend for a further 1 year period: Sideshow Pty Ltd (T/A Graffiti Gone),
Techni-clean Pty Ltd, TLC Graffiti Removal Services, Graffiti Eaters Pty Ltd,
Wunderguard, Graffiti Off Australia Pty Ltd ( 3. The following companies are placed on the panel of approved suppliers for painting out graffiti for a period of 1 year with an option to extend for a further 1 year period: Sideshow Pty Ltd (T/A Graffiti Gone), Techni-clean Pty Ltd, TLC Graffiti Removal Services, Graffiti Eaters Pty Ltd, LR Hopkinson & DE Petersen (Graffiti Cops). 4. The following companies are placed on the panel of approved suppliers for Graffiti Inspection Services for a period of 1 year with an option to extend for a further 1 year period: Techni-clean Pty Ltd, Graffiti Eaters Pty Ltd, LR Hopkinson & DE Petersen (Graffiti Cops), Wunderguard, Graffiti Off Australia Pty Ltd. |
There are no attachments for this report.
23
October 2006 |
|
The City as a Social Place |
|
The City as a
4 |
Fencing
at |
|
Compiled by: Lindsay Clarke, Parks Coordinator
Authorised by: Raphael Collins,
Parks Construction & Maintenance Manager
Requested By: Councillor Jim Aitken OAM
Strategic Program Term Achievement: The
City’s recreation and leisure facilities and services meet its needs and are
optimally used.
Critical Action: Ensure facilities and services reflect the
City’s diverse current and future recreation and leisure needs.
Purpose:
To advise Council of the
request from Penrith Baseball Club for fencing on the western junior diamonds
at the
Background
Penrith Baseball Club has used the facilities at Andrews Road Baseball Complex for over 20 years. The Club caters for both junior and senior baseball teams.
Facilities at the Andrews Road Baseball Complex include one diamond to international standards for seniors, two diamonds for juniors and a modern amenities building. The two junior diamonds at the western end of the complex are located on the same section of the park.
The Club has always carried out considerable maintenance work on the diamonds, including mowing of the infields and maintenance of pitching mounds and baselines.
Damage to the diamonds from unauthorised vehicles, particularly motor bikes, has been the main concern of the Club for many years.
Current
Situation
The 2006/2007 Parks Improvement Program (funding from the Older Areas Section 94 Plan) includes a project for perimeter fencing of the main (eastern) diamond to the value of $10,000. This work was recently completed and the Club is very pleased with the work. This new perimeter fence prevents access for all unauthorised vehicles and provides a home-run fence for high standard competitions.
The Club has made representation to Council to provide a similar perimeter fence on the western diamonds. This work is not included in the Older Areas Section 94 Plan and would only be required to prevent access by unauthorised vehicles.
The estimated cost of the perimeter fence for the western diamonds is $12,200, including a double gate for maintenance access. There are no available funds in the current Parks Improvement Program to undertake this work.
Funding for the fencing will be listed for Project Evaluation when preparing the 2007/2008 Management Plan.
That the information contained in the report on Fencing at Andrews Road Baseball Complex be received. |
There are no attachments for this report.
23
October 2006 |
|
The City as a Social Place |
|
The City as a
5 |
Variation
of Restrictive Covenant applying to Lot 8 DP 1020587 (No. 2 - 4) South
Street, Glenmore Park
Applicant: Innovation Planning
Australia Pty Ltd; Owner: T & K Schafer |
DA06/0661 |
Compiled by: Stephen Krimmer, Environmental Health and Building
Surveyor
Authorised by: Paul Lemm,
Development Services Manager
Strategic Program Term Achievement: Redevelopment
of existing areas contributes to safe, sustainable, affordable and satisfying
living environments and cohesive communities.
Critical Action: Work in partnership with the local community
to foster understanding of the reasons why established areas are redeveloping.
Purpose:
To seek endorsement from
Council to vary a restrictive covenant imposed on a property. The report recommends that this restriction
be varied, with the Common Seal of
Background
Council approved subdivision application DA990697 for the creation of ten
(10) new allotments for rural residential purposes in
The restriction on the use of land firstly referred to in the
abovementioned Deposited Plan states in section (b):
“All buildings shall be setback a minimum
distance of 30m from the M4 Motorway southern boundary”.
The authority empowered to release, vary or modify the above restriction
is Penrith City Council.
The subdivision is approximately six years old and has been fully
developed. The subject site is located between The Northern Road to the east,
M4 Motorway to the north and
The location of the existing dwelling on the site denies access to the
rear yard for the construction of a garage behind the building setback.
The applicant has requested the above restriction be varied to allow for
a garage and water tank to encroach within the area identified as the
restricted area on the Deposited Plan. (See Appendix No. 2). The proposed
garage location area is approximately 13.5m from the M4 motorway, is relatively
level, and clear of any vegetation, as indicated in the site plan accompanying
the application. (See Appendix No.
3).
The Proposed
Development
The proposed development includes the following aspects:
· Construction of four (4) car garage with associated workshop. The garage will measure 7m x 14.5m and will
be located in the north-eastern section of the site. The proposed garage will be located 13.5m
from the northern boundary and 2.5m from the eastern boundary. The garage is to be constructed of selected
brick and colorbond steel roof to match the existing dwelling. Corner brick conning will also be used as a
design feature;
· Rainwater tank to collect stormwater runoff from garage. The rainwater tank will be 3.5m in diameter
and have a capacity of 22,500 litres and will be located on the northern side
of the garage. The rainwater tank will
be of a colour that will match the existing colorbond roof;
· Landscaping, to provide screening measures, in the form of a photinia “red robins” hedge will be planted around the proposed garage. In addition to the hedge, a series of native shrubs and bushes will be planted, along with two native trees, at either end of the hedge. (See Appendix No. 4).
Planning Assessment
The development has been assessed in accordance with the matters for
consideration under Section 79C of the Environmental Planning and Assessment
Act 1979, and having regard to those matters, the following issues have been
identified for further consideration.
1. Section
79C(1)(a)(i) – Any Environmental Planning Instrument
Sydney Regional Environmental Plan No. 20 –
The provisions of SREP 20 apply to the property as it falls within the
Hawkesbury-Nepean River Catchment. SREP 20 aims to protect the environment of
the
The proposal is not expected to have an adverse cumulative impact on the
Penrith
Local Environmental Plan 1998 – Urban Land
The land is zoned 2(r1) Rural Residential under the provisions of the
Urban Land LEP. The proposal is defined as a ‘building or structure ordinarily
associated with a dwelling house’, which is permitted with consent, and means
‘a garage, carport, pergola, swimming pool or the like, and includes
alterations and additions to an existing dwelling house’.
The proposal seeks to construct a garage in front of the existing
dwelling house.
The proposal is consistent with the relevant objectives of the 2(r1)
Rural Residential zone as follows:
i) to provide a transition between the open, semi-rural
character of the
The erection of the garage as proposed is consistent with the existing
semi-rural character of the locality. The existing surrounding vegetation and
proposed landscaping maintains the transition between the urban and semi-rural
areas.
The restrictive covenant seeks to create a visual and acoustic buffer to
the M4 motorway. Immediately to the
north of the M4 motorway boundary is a 4-5 metre cut/embankment where the
western on-ramp to the M4 motorway is located. The vegetation within the M4
motorway road reserve is made up of relatively dense planting comprising mature
trees and shrubs. This existing vegetation provides screening measures between
the M4 motorway and residences in
The subject lot currently has minimal vegetation and screening within the
property boundaries. The applicant has provided a landscape plan, proposing
screen planting around the proposed garage and water tank area. The proposed
plantings will grow to a height of three (3) metres with a spread of two (2)
metres. Visual impacts to the M4 motorway will be minimal, as existing
landscaping along the M4 motorway boundary adjoining the subject lot provide
substantial screening. The proposed garage includes further landscaping to
ensure a visual buffer will be maintained.
The proposed garage is to be used to house vehicles and will not be used
for habitable or recreational purposes. The size and height of the garage is consistent
with surrounding development. Noise impacts on a non-habitable garage are not
considered to be of concern, as residents will not be using the structure for
any extended periods of time. The garage will also provide some noise
attenuation to the existing dwelling.
The proposed garage is to be used for the purposes of storing four
vehicles, and a small section is to be used as a workshop. The owner operates a
cleaning business off-site, and requires the associated vehicles and trailers
to be stored away as they contain valuable equipment. It is not proposed to use
the garage for any on-site business activities. Conditions will be imposed on
the development consent, stating the garage shall not be used under any
circumstances for any commercial, industrial or habitable residential activity.
An existing shipping container is located within the proposed building
area. Removal of this container will be required, and conditioned accordingly,
as part of the assessment of the development application for the garage.
A water tank has also been proposed to collect stormwater runoff from the
proposed garage. The water tank will be screened with proposed landscaping to
minimise visual impacts.
The development application for the garage within the restricted area was
neighbour notified to adjoining properties and no objections were received.
ii)
to protect and promote a low density settlement pattern which:
(A) recognises
the importance of conserving the semi-rural land use pattern and image of the
gateways into the urban areas of the City of Penrith located within the
vicinity of the Northern Road; and
(B) provides
sufficient flexibility for dwelling siting and orientation of allotments to
minimise the visual impact of development and overcome noise constraints.
The proposed garage is considered a low density development and the
proposed siting and screening measures maintain the gateway into the
surrounding urban areas. Visual impacts
and noise impacts have been considered as part of the above assessment to vary
the restrictive covenant. Visual impacts and noise constraints will be minimal.
2. Section
79C(1)(a)(iv) – The Regulations
The proposed development is in accordance with the Environmental Planning
and Assessment Regulation 2000 in relation to Building Code of Australia and
fire safety requirements.
3. Section
79C(1)(b) – The Likely Impacts of the Development
The proposal is consistent with the bulk, scale, colour and design of
other development in the locality. The
development will have only minor impact on the amenity of the area and the
streetscape. The development is
compatible with the surrounding and adjacent land uses. It is considered the development will have
minimal impact on the amenity of the area in terms of Sunlight Access
(overshadowing) / visual and acoustic privacy / views or vistas. The
development will have no impacts on natural environment.
It is acknowledged that the landscaping along the M4 provides immediate
benefits to this site, in terms of potential visual impacts of the proposed
development, however the applicant’s landscape plan supplements this feature,
and will be required to be implemented prior to an Occupation Certificate being
granted.
4. Section
79C(1)(c) – The Suitability of the Site for the Development
The subject lot currently has minimal vegetation and screening measures
within the property boundaries. The applicant has provided a landscape plan,
which indicates screen planting around the proposed garage and water tank area.
The proposed plantings will grow to a height of three (3) metres with a spread
of two (2) metres. Visual impacts to the M4 motorway will be minimal, as
existing landscaping along the M4 motorway boundary adjoining the subject lot
provides substantial visual screening. The proposed garage includes further
landscaping to ensure a visual buffer will be maintained.
5. Section
79C(1)(d) – Any Submissions made in relation to the Development
In accordance with Council’s Notification and Advertising Development
Control Plan, the proposed development was notified from 17 May to 31 May 2006
to nearby and adjoining residents. No submissions were received.
Conclusion
The proposed garage and water tank within the 30m restricted area, and
associated landscaping, is considered to be consistent with the original intent
of the Section 88B restriction. For the
reasons outlined in the report, it is considered that the proposal will
maintain a visual and acoustic buffer to the M4 motorway.
It is recommended that the restrictive covenant be varied on Lot 8 DP
1020587, to allow a garage and water tank to be constructed within the
restricted area, and the development consent be given.
That: 1. The information contained in the report
on Variation of Restrictive
Covenant applying to Lot 8 DP 1020587 (No. 2 - 4) 2. The terms outlined in section (b) of the restriction on the use of land firstly referred to in the Section 88b Instrument of the Conveyancing Act 1919 applying to Lot 8 DP 1020587 (No. 2-4) South Street, Glenmore Park be varied as detailed in the report. 3. The Common Seal of Penrith City Council be affixed to all necessary documentation to vary the covenant. 4. The
development application DA06/0661 for a garage at Lot 8 DP 1020587 (No. 2-4) Standard Conditions 4.1 A001 – Approved Plans A008 – Works to BCA requirements A009 – Residential Works DCP A020 – Use of building D001 – Erosion and sediment control measures D009 – Coverage of waste storage areas D014 – Plant and equipment noise E001 – BCA compliance F006 – Water tank and nuisance H01F – Stamped plans and erection of site notice H011 – Engineering plans and specifications H041 – Hours of work H030 – Roof finishes K016 - Stormwater L008 – Tree preservation order Q01F – Notice of commencement and appointment of PCA Q05F – Occupation certificate Special Conditions 4.2 Prior to the issue of the Construction Certificate for the
development, the variation of the restriction on the
use of land firstly referred to, section (b) in the Section 88B Instrument
attached to Deposited Plan 1020587 shall be registered with Department of
Lands. The variation to the covenant shall be in the terms approved by Penrith City Council in the documentation submitted in support of the development application. 4.3 All landscape works are to be constructed in accordance with the
stamped-approved plan. Evidence that
the landscaping has been implemented in accordance with the approved plan
should be provided prior to the issue of Occupation Certificate. Landscaping shall be maintained: · In accordance with the approved plan · In a healthy state · In perpetuity by the existing or future owners and occupiers of the property If any of the vegetation comprising that landscaping dies or is removed, it is to be replaced with vegetation of the same species and, to the greatest extent practicable, the same maturity, as the vegetation, which died or was removed. 4.4 The shipping container on the subject site is to be removed as part of the approved work prior to the issue of an occupation certificate. |
1. View |
Locality Map |
1 Page |
Appendix |
2. View |
Deposited Plan |
1 Page |
Appendix |
3. View |
Site Plan |
1 Page |
Appendix |
4. View |
Landscaping Plan |
1 Page |
Appendix |
The City In Its Environment
Item Page
6 Drainage
Impact Assessment for Properties in Cosgrove Cres, Morphett St, Millen St and
Great Western Highway, Kingswood
23
October 2006 |
|
The City in its Environment |
|
The City in its Environment
6 |
Drainage
Impact Assessment for Properties in Cosgrove Cres, Morphett St, Millen St and
Great Western Highway, Kingswood |
|
Compiled by: Maruf Hossain, Engineering Stormwater Supervisor
Authorised by: Craig Ross, Design
and Technical Advice Manager
Requested
By: Councillor David Bradbury
Strategic Program Term Achievement: A
floodplain management policy to protect the built environment is being
implemented by Council consistent with Government guidelines.
Critical Action: Council’s Floodplain Management Policy is
contemporary and is being implemented.
Purpose:
To provide an update on the
outcome of the drainage impact assessment of properties in the vicinity of
Cosgrove Crescent, Morphett Street, Great Western Highway and Millen Street,
Kingswood. The report recommends that
drainage works in
Background
The drainage system
downstream of the
In the past, residents
of
In this study, a hydrodynamic flood model was run for a range of design events, and predicted water surface levels were compared with the surveyed property levels in the area.
A plan of the study area, together with the 1:100 year water surface extents is shown below:
Current Situation
The study identified
that the building floor levels along
The consultant has concluded that the nature of inundation in this area is relatively minor, and no mitigation measures, or over retardation in the WELL Precinct is required in line with the State Government’s Floodplain Development Manual.
The
Whilst the above consultant study focussed on the eastern catchment, the results provided a preliminary assessment of impacts along the Great Western Highway, west of Chapman Gardens. On-site inspection of properties in this area suggests that floor levels are generally above the 100–year ARI level, with the exception of two (2) properties with lower floor levels that may be subject to floor inundation under more frequent storm events.
Inundation of these
properties, and others along the
Additional drainage
investigation, and analysis of the
Preliminary assessment
indicates that the drainage capacity of the existing 3-cells box culvert across
the
Increasing the height of the bund wall would provide more storage in the park and improve the efficiency of the inlet pit. To adequately charge the downstream box culverts, the bund wall would need to be increased in height by approximately 1m. This would, under peak conditions, provide a maximum depth of ponding in the order of 1.5m. This is considered to be acceptable.
The estimated cost of this work is in the order of $25,000. It is pointed out that, whilst this work would improve the drainage situation of the properties along the Highway, it would not eliminate the problem. Significant overland flow would still occur, but this should be limited to storms greater than a 1:20 year event.
Any further improvement to the system would involve the upgrading of the box culverts downstream of the Highway to a higher capacity (and further studies). This area is fully developed with commercial activities and the construction and restoration costs would be expensive. The raising of the bund wall is the most cost effective option to provide some benefit to the area.
S149
Notations
Council’s current flood policy applies to areas affected by the
“standard flood”. This is the 1% AEP
event for rivers and streams, and the policy defines this as the level
determined by the then Technical Services Manager (now Design and Technical Advice Manager). The flood extents currently relate to the
mainstream flooding and the policy mandates development control in these
areas.
The extent of the mainstream mapping currently extends downstream from
the
Notwithstanding this, the State Government’s Floodplain Development
Manual requires councils to consider whether overland flow and major drainage
risks should be covered in their flood policies.
City-wide studies are underway to determine the extent of impacts and
risks associated with overland flow, and a report will be presented to Council
in the near future on this matter. It is
envisaged that extensive consultation will occur to determine if Council’s
policy requires amendment to reflect the overland flow risks.
Whilst S149(2) notations do not apply upstream of the Great Western
Highway, it would be appropriate to apply a S149(5) notation, on affected
properties, indicating that a study has been carried out that has identified a
potential drainage related flooding problem.
This is consistent with Council’s practice in other areas of the city
where major drainage studies have been carried out. This position may change when the city-wide
overland flow issue is resolved.
That: 1. The information contained in the report on Drainage Impact Assessment for Properties
in 2. Consideration
of funding for the bund works in 3. A S149(5) notation be applied to properties affected by the 1% AEP event identified in this study, as indicated in the report. |
There are no attachments for this report.
THIS
PAGE HAS BEEN LEFT BLANK INTENTIONALLY
The City as an Economy
There were no reports under this Master
Program when the Business Paper was compiled
THIS
PAGE HAS BEEN LEFT BLANK INTENTIONALLY
The City Supported by Infrastructure
Item Page
7 Linemarking
and improved access to
8 Maintenance
of RTA Road Network
23
October 2006 |
|
The City Supported by
Infrastructure |
|
The City Supported by
Infrastructure
7 |
Linemarking
and improved access to Kokoda Place carpark, St Marys |
|
Compiled by: Hans Meijer, Asset Systems Engineer
Authorised by: David Burns, Asset
Manager
Requested By: Councillor Jackie Greenow
Strategic Program Term Achievement: A
parking management plan addressing the provision and utilisation of improved
parking within the centres and other key locations is being implemented.
Critical Action: Develop and implement the recommendations of
a Parking Management Plan for the City Centres and other key locations.
Purpose:
To recommend the transfer of
$15,000 from the Carparking/Traffic Facilities Reserve for installation of
linemarking and improved access within
Background
Current Situation
Vehicles have been
observed parking within the sealed carpark in an adhoc manner. The proposal is
to formalise car parking within this sealed area with the provision of marked
parking bays and additional entry and exit points. A draft car park layout has
been completed, and it is possible to mark 37 bays for general usage (all day
parking), and two disabled parking bays. The two disabled parking bays are to
be located in the south-east corner of the car park, which enables easiest
access to
The Waste and Community Protection Manager has commented that he endorses the proposal, and further requests that the Rangers be authorised to regulate the conditions of signage installed within the car park.
The funding allocation will enable the line marking of the general and disabled parking bays, the installation of two additional vehicular entries, and the installation of ‘Park in marked bays only’ and disabled parking signage.
Financial
Services Manager’s Comment
Funds are available from the Car Parking /Traffic Facilities Reserve. The current balance of funds in the reserve is $466,000.
That: 1. The information contained in the report on
Linemarking and improved
access to 2. Funding
($15,000) for the provision of linemarking, signage and additional vehicular
entries for 3. The Rangers be authorised to regulate the conditions of signage installed within the car park. |
There are no attachments for this report.
23
October 2006 |
|
The City Supported by
Infrastructure |
|
The City Supported by
Infrastructure
8 |
Maintenance
of RTA Road Network |
|
Compiled by: David Burns, Asset Manager
Authorised by: David Burns, Asset
Manager
Requested By: Councillor Ross Fowler
Strategic Program Term Achievement: An
asset management strategy is in operation for civil infrastructure that
optimises its use and maintains it to agreed standards fit for its contemporary
purpose.
Critical Action: An Asset Management Strategy for Civil
Assets is developed, maintained and implemented.
Purpose:
To provide information to
Council concerning the maintenance and repair of the RTA road network in the
Penrith LGA and statewide. The report
recommends that the information be received.
Background
At Council’s Ordinary Meeting on 21 August 2006, Councillor Fowler requested a report to Council concerning an audit of state arterial roads in the Penrith city area, which are currently owned and maintained by the Roads and Traffic Authority (RTA), and details as to whether the RTA has a plan for the maintenance and repair of these roads.
Current
Situation
The Audit Office of NSW, in August 2006, released a performance audit on the condition and maintenance of state roads by the RTA. The highway and major arterial roads are arguably the most critical transport link between major population centres. They are the State Government’s biggest asset with a replacement value of around $69 billion. The RTA is responsible for maintaining and developing this public asset, with an annual budget allocation of more than $2 billion.
The Auditor General’s report examined the condition of the state road network, the maintenance program the RTA currently has in place, and the plans it has to maintain it in the long term.
This audit sought to determine how well the RTA is meeting the government’s objective of maintaining roads and bridges at minimum whole of life cost to ensure reliability, safety and retained value, including (i) condition state roads are in, (ii) condition state roads should be in, and (iii) what the RTA is doing to address any gap.
The Audit found that:
· The RTA has improved the overall surface condition of state roads in the last decade. Country road surfaces are now generally much better. Ride quality has improved and cracking has been reduced. The RTA has also achieved a substantial reduction in the number of structurally deficient bridges over the same period.
· Ride quality on
· While the RTA has standards for road maintenance, it has not specified appropriate condition standards. In the absence of these, the Audit Office states that it is difficult for the government, Parliament, and public to judge how well the RTA is maintaining road assets.
· Despite a significant increase in the state’s contribution to maintenance since 1999-2000, the RTA has deferred road rebuilding projects. The RTA is rebuilding at less than half its long term target, and has not met this target at any time this decade. As a consequence, the structural condition and expected life of state roads is declining. This presents a risk that roads may become unsafe or unreliable, and is likely to lead to higher repair costs. While the RTA says it has deferred rebuilding to manage more immediate risks to safety, it acknowledges the current rate of rebuilding is not sustainable in the long term and needs to increase.
· The RTA has not identified how it will address deferred rebuilding, although it advises it is developing a new road network management plan, which will address this.
· Tension exists between the need to develop new roads while maintaining the existing network. Yet the government’s priority is maintenance, including rebuilding. Despite the need to rebuild more existing roads, the RTA has been increasing its spending on new work. While it advises that Commonwealth funding arrangements reduce its capacity to redirect funds to rebuilding, it needs to do so. Otherwise, it will continue to push the problem onto future generations.
The recommendations contained in the Audit report are as follows:
Determine the gap between actual and appropriate condition |
· Complete by 2008 its work on specifying appropriate condition standards for roads, and by 2009 for bridges (p28) · Assess if a gap exists between the actual condition of roads and bridges and appropriate condition standards (p29) · Determine what it needs to do to lift the network to appropriate condition standards, and long term funding needs (p29) |
Improve methods and systems |
· Finalise its current research and develop by 2008 a more rigorous and reliable method to assess the expected remaining life of roads (p19) · Develop by 2009 a more rigorous and reliable method to assess the future structural condition of bridges (p22) · Ensure regions use a consistent approach to assess risks and determine maintenance priorities and treatments (p34) · Investigate and implement improved systems to help staff identify the best maintenance solutions (p36) · Prepare a submission to the Minister, outlining the costs and benefits to the community of closing roads or lanes for an extended period to allow rebuilding, compared to the current approach of undertaking work in the middle of the night (p36) |
Address deferred rebuilding |
· Extend the planning horizon for asset management and maintenance to at least ten years (p37) · Investigate and implement potential models to quantify the risks to current and future road safety and reliability of travel, as well as the cost of repair, for various funding levels (p37) · Give higher priority to the rebuilding program to achieve long-term sustainability at minimum whole of life cost (p39) |
Improve advice to government, parliament and the public |
· Complete its new road network management plan, setting out the funding required to maintain the road network at minimum whole of life cost, including risks, any gap between appropriate and actual condition and rebuilding needs, and report this to the Minister and Treasury (p40) · Report in its Annual Report any gap between appropriate and actual condition, and how it plans to address it (p40) · Report in its Annual Report deferred rebuilding, the progress of its road rebuilding efforts, the proportion of the network past the end of its expected life, and the risks this represents (p40). |
The numbers refer to the relevant page numbers in the Auditor General’s report. A copy of the Executive Summery is attached to this report. A full version of the Audit Report can be found on the Audit Office of NSW website (http://www.audit.nsw.gov.au).
The Audit Office report is consistent with similar findings made in the “Final Report of the Local Government Inquiry” (Percy Allan report) on the local road network in NSW, which also found that insufficient funds were being allocated to ongoing maintenance of local Council roads and other assets.
State Road Network in the Penrith Local Government Area (LGA)
The RTA maintains approximately 126 km of state roads in the Penrith LGA as follows:
Road Name |
From |
To |
|
South Creek |
Roper Road |
|
Council boundary |
High Street |
|
|
|
|
The Northern Road |
Council boundary |
|
|
|
Great |
Council boundary ( |
|
|
|
Great |
|
|
Great |
The Northern Road |
|
Council boundary |
|
The Northern Road |
|
|
Council boundary |
|
|
Leonay Parade |
Great |
Resources did not permit a full audit of this network by Council staff, however, after discussions with Councillor Fowler, Council’s Asset Coordinators inspected the following sample sections and reported on the condition as shown below:
Carriageway:
· Single carriageway approximately 12.2 km in length with a flush sealed wearing surface between the Parkway and Mulgoa Village and an asphaltic concrete wearing surface between Mulgoa Village and Park Road.
· No sealed road shoulders
Flush Sealed wearing surface:
· Poor ride quality due to pavement roughness and patching
· Extensive pavement cracking and failures
· Localised pavement stripping and rutting
Asphaltic Concrete wearing surface:
· Extensive pavement
cracking and failures especially through
· Mulgoa village has sections of missing kerb and gutter and associated stormwater drainage
Carriageway:
· Single carriageway
north of
· Partially sealed road shoulders in some areas
Flush Sealed wearing surface:
· Poor ride quality due to pavement roughness, failures and patching
· Extensive pavement failures
· Extensive pavement cracking
· Extensive pavement stripping
· Pavement rutting
Road Relocation/ Development
· The relocating of
· 2nd stage
reconstruction of
The Northern Road –
Carriageway:
· Single carriageway
with an asphaltic concrete wearing surface between
· Sealed road shoulders provided between Andrews Rd & Ninth Avenue
Asphalt wearing surface:
· Poor ride quality due to pavement roughness and patching
· Extensive pavement cracking and failures
Flush sealed wearing surface:
· Poor ride quality due to pavement roughness and patching
· Extensive pavement cracking and failures
· Aggregate stripping
Sample photographs showing examples of the road condition of each of the above three sections of the state roadwork are attached to this report.
Proposed Works
by the RTA
At the time of compiling
this report, no response had been received from the RTA concerning its proposed
roadworks in the Penrith LGA for 2006/2007. The RTA did provide expenditure figures for
the last two years in the amounts of $1.64M and $1.0M. However, only $466,000 and $115,000 of this
expenditure could be identified as being within the Penrith LGA. The balance of the expenditure was either in the
That the information contained in the report on Maintenance of RTA Road Network be received. |
1. View |
Conditions of State Roads - Executive
Summary |
9 Pages |
Appendix |
2. View |
Conditions of State Roads - Photos |
3 Pages |
Appendix |
23 October 2006 |
|
Appendix
2 - Conditions of State Roads - Photos |
|
|
|
Pavement
Failure Rough
Driving Surface
Missing Kerb & Gutter –
Extensive
Pavement Cracking –
Cranebrook Road
Rough
Driving Surface Pavement
Failure
Extensive
Pavement Cracking Shoulder
Erosion
Pavement
Failure Pavement
Failure
The Northern Road –
Rough Driving Surface Pavement Cracking
Pavement
Failure Pavement
Failure
23
October 2006 |
|
The City Supported by
Infrastructure |
|
The City Supported by
Infrastructure
9 |
|
|
Compiled by: Michael Alderton, Road Network Services Engineer
Authorised by: David Burns, Asset
Manager
Strategic Program Term Achievement: Road
network capacity, safety and efficiency are improved and traffic congestion is
reduced.
Critical Action: A program is being implemented to address
deficiencies and areas of congestion in the
Purpose:
To advise Council of the
outcomes and recommendations of the Penrith Road Safety Audit Report - Llandilo
Area - Existing Roads Report, and the Schedule of Deficiencies and Remedial
Actions prepared by Maunsell. The report
recommends that the proposed Schedule of Deficiencies and Remedial Actions be
approved and prioritised, and that an Implementation Program be developed for
Council approval.
Background
At its meeting on 3 April 2006, Council considered a report recommending that a grant of $10,000 from the RTA be accepted to undertake a stage 5 Road Safety Audit in Llandilo. Council resolved that:
“1. The information contained in
the report on
2. Council accept the RTA
grant of $10,000 to undertake a road safety audit (Stage 5 - Existing Roads) at
the following locations:
a.
b.
c.
d.
e.
f.
g.
h. Terrybrook Avenue, Llandilo
i.
3. Council’s 50% matching funding for the road
safety audit (Stage 5 - Existing Roads)
project and the additional $7,000 (total $17,000) be allocated from the
2005/2006 Traffic and Transport Facilities Program.”
Assessment process
Council engaged Maunsell to undertake the Road Safety Audit, in the locations adopted at its meeting on 3 April 2006, in accordance with Roads and Traffic Authority (RTA) and AUSTROADS road safety audit Guidelines. A copy of the report is included as Appendix 1 to this report.
The road safety audit was commissioned as a proactive measure to identify potential hazards and provide a safer road environment for users.
The study considers all components within a conventional RTA road safety audit, and addresses certain elements beyond the scope of a conventional road safety audit. The components of this study include:
1. Day and night road safety audits, listing road safety deficiencies and associated risk assessment in accordance with the RTA Accident Reduction Guide Part 2 Road Safety Audits (August 2005) and AUSTROADS Road Safety Audit Guidelines 2002;
2. Digital
video of the entire road network has been taken;
3. Review
and analysis of the speed classification and AADT volume data as provided by
Council;
4. Discussion
on significant departures from current design standards, where relevant;
5. Review
of potential remedial actions to overcome deficiencies; and
6. Corrective
action requests will be developed following a review of the findings by
Council.
Road Safety Audit Schedule of Deficiencies and Remedial Actions
Based on the results of the data analysis, and a review of the
deficiencies assessed, the report makes recommendations of remedial actions to
be considered by Council. The recommendations include advanced warning signage
that can be installed with no consultation with other authorities, together
with physical engineering works that will require detailed investigation,
analysis, community consultation and consideration by the Local Traffic
Committee.
The results of the Road Safety Audit are
listed in Appendix B - Schedule of Deficiencies and Remedial Actions - to the
report.
The deficiencies, risks and remedial actions provide a thorough
assessment of all risk factors in the target area. The report does not provide
a detailed survey and design, cost benefit analysis or consultation of each
remedial action.
Each Remedial Action requires investigation and assessment, with regard
to cost benefit analysis, design and approval process. Additional advisory
signage for example, can be installed without further approval, subject to
funding availability, while additional regulatory signage will require
consideration by the Local Traffic Committee.
Conclusion
It is recommended that Council endorse the Road Safety Audit and the
schedule of Deficiencies and Remedial Actions. Those actions that can be
implemented without further approvals, ie additional advisory signage,
linemarking and maintenance treatments, will be carried out using existing
annual programs. Those actions that require investigation analysis, design and
approvals, will be included in a prioritised Implementation Program that will
be submitted to Council for approval.
That: 1. The information contained in the report
on Penrith Road Safety Audit
Report - Llandilo Area - Existing Roads be received. 2. The list of remedial actions as listed in the Road Safety Audit, Appendix B, be endorsed. 3. Those remedial actions, as listed in the Road Safety Audit, Appendix B, that require investigation, detailed survey, design, cost benefit analysis be included in a prioritised Implementation Program. 4. The Implementation Program be reported to Council for approval. |
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76 Pages |
Attachment |
Leadership and Organisation
Item Page
10 Council
Property -
11 Summary
of Investments & Banking for the period 29 August 2006 to 30 September
2006
12 City
Operations Directorate Report to end of September 2006
13 Tender
for Legal Services
14 Development
of the Justice Precinct at
23
October 2006 |
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Leadership and Organisation |
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Leadership and Organisation
10 |
Council
Property - |
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Compiled by: Brian Griffiths, Property Development Manager
Authorised by: Brian Griffiths,
Property Development Manager
Strategic Program Term Achievement: Council
provides adequate resources to deliver its program and has introduced measures
to increase its capacity.
Critical Action: Implement a property development program
that maximises the potential for sustainable additional revenue to support
major projects and programs.
Purpose:
To provide Council with
details on vacant land owned by Council that is considered surplus to Council's
asset requirements. The report
recommends that the Property Development Manager be authorised to sell No
Background
Council agreed to
purchase the subject property, described as Lot 24 in DP 249672, with an area
of 952.6 m2, known as No 8 Coallee Place
Prior to the
implementation of the
The property, when purchased, contained a residential dwelling that was leased for a number of years, and was demolished on 19 August 1986, as maintenance costs were increasing and the net rental return was negative.
As South Penrith began to develop, it became evident the likelihood of widening Maxwell Street the full distance from The Northern Road to Mulgoa Road was remote, and Council decided not to progress the widening on traffic grounds. Most of the land that was dedicated to Council for road widening is now used for open space and landscaping purposes.
Current
Situation
The property has been examined by the Property Strategy Group within Council, and has been declared surplus with respect to Council’s property asset portfolio and hence the land is available for disposal.
In determining the best
method of sale, either through private treaty, tender or public auction, 6
local real estate agents were contacted in writing to advise as to their sales
commission and advertising costs in selling the land on behalf of Council. Those agents who were selected are all within
a 100 metres radius of each other, located in the real estate precinct of High
and Castlereagh Streets, Penrith. Those
agents have demonstrated they specialise in the sale of residential properties,
and all are very familiar with the
It is considered that the public auction system would be the best method of disposal, and the 5 agents were asked to provide the following information, to assist who would be the most appropriate in undertaking the auction sale. To determine the total cost to Council in taking into account the agencies fees, as well as advertising expenses, a figure of $315,000 was adopted as a market appraisal concerning the sale of the land.
It should be noted that the figure mentioned is only a market appraisal in terms of average opinion from the agents, and is not regarded as a current market value of the vacant land.
Real Estate Agent |
Agency Fees |
Agency Advertising Costs |
Total cost to Council |
Raine & Horne
Residential - |
2.0% Plus GST |
$990 |
$7,290 |
L J Hooker Penrith - |
2.0% Plus GST |
$1,500 Plus GST |
$7,800 |
Century 21 - Renshaw Realty - 354 High Street Penrith |
2.5% Plus GST |
$800 |
$8,675 |
Jim Aitken &
Partners - |
3.0% Plus GST |
Nil |
$9,450 |
Stanton & Taylor
First National Real Estate - |
2.5% Plus GST |
$1,760 |
$9,635 |
Once a program has been established, concerning the auction date and extent of advertising, an independent valuation report will be obtained from a qualified registered valuer, to assess the current market value of the vacant land, and a further report will be presented to Council to approve the vendor’s reserve price to be presented to the auctioneer on the actual day of the auction.
In examining the agents’ submissions, any one of them could be regarded as capable of selling the land on Council’s behalf through the public auction process. The agent that is the most cost effective is Raine & Horne Penrith, and it is recommended they be engaged to undertake the auction process.
Proceeds from the sale are proposed to be transferred to the Property Development Reserve to assist in funding major city projects.
Council, at its Ordinary
Meeting on 17 July 2006, allocated $1,300 from South Ward Voted Works for the
construction of a chainwire fence adjacent to the existing colourbond fence
that forms the boundary between Lots 7 and
The fence was to prevent
football activities in striking and damaging the colourbond fence on
Development Services Manager’s Comment
When the planning scheme
for
The
Council dealt with a
report on 27 October 2003, uplifting restrictions from Industrial property
located in
The subject property has an area of 952.6 m2, and a frontage of 19.2 metres, and is currently zoned 2 (b) “Residential (Low Density)” in accordance with the Local Environmental Plan 1998 (Urban Land). There is a range of uses permissible within this zone, however multi-unit housing is prohibited. The types of residential uses that the zone advocates are dwelling houses on individual allotments or dual occupancies. The objective of the zone is to reinforce the natural settings of sites and promote the established urban character of traditional subdivisions.
Summary
In view of the land being surplus to Council’s asset management property portfolio, the action in undertaking the public auction is considered to be the most appropriate procedure in achieving the sale of the land.
All services, including water, sewer, electricity, telephone, and kerb and guttering with road access, are available to the site.
That: 1. The information contained in the report
on Council Property - Sale of
No 8 Coallee Place, 2. Council sell Lot 24 DP 249672 at No 8 Coallee Place 3. Raine & Horne Residential Penrith be engaged to undertake the
public auction of the property. 4. A further report be presented to Council to determine the vendor’s
reserve price to be made available to the auctioneer on the day of the
auction. 5. The Common
Seal of the Council of the City of 6. The $1,300 allocated
by Council for the construction of a chainwire fence between Lots 7 and |
1. View |
Council Property - |
1 Page |
Appendix |
23 October 2006 |
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Appendix
1 - Council Property - |
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23
October 2006 |
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Leadership and Organisation |
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Leadership and Organisation
11 |
Summary
of Investments & Banking for the period 29 August 2006 to 30 September
2006 |
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Compiled by: Pauline Johnston, Expenditure Accountant
Authorised by: Vicki O’Kelly,
Financial Services Manager
Strategic Program Term Achievement: Council
provides adequate resources to deliver its program and has introduced measures
to increase its capacity.
Critical Action: Maximise funding opportunities to deliver
Council’s program.
Purpose:
To provide a Summary of
Investments for the period 29 August 2006 to 30 September 2006, a
Reconciliation of Invested Funds at 30 September 2006 and Agency
Collection. The report recommends the
Summary of Investments for the period 29 August 2006 to 30 September 2006, a
Reconciliation of Invested Funds at 30 September 2006 and the Agency Collection
information as at 30 September be noted.
Background
CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER
I hereby certify the following:
1. All investments have been made in accordance with Section 625 of
the Local Government Act 1999, relevant regulations and Council’s Investment
Policy.
2. Council’s Cash Book and Bank Statements have
been reconciled as at 30 September 2006.
Barry Husking
Responsible
Accounting Officer
That: 1. The information contained in the report on Summary of Investments & Banking for
the period 29 August 2006 to 30 September 2006 be received. 2. The Certificate of the Responsible
Accounting Officer and Summaries of Investments and Performance for the
period 29 August 2006 to 30 September 2006 be noted and accepted. 3. The graphical investment analysis as at 30 September 2006 be noted. 4. The Agency Collection Fees information as at 30 September 2006 be noted. |
1. View |
Summary of Investments |
4 Pages |
Appendix |
2. View |
Agency Collection Methods |
1 Page |
Appendix |
23
October 2006 |
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Leadership and Organisation |
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Leadership and Organisation
12 |
City
Operations Directorate Report to end of September 2006 |
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Compiled by: Joanne Robertson, AM Secretary
Authorised by: Ray Moore, Director
- City Operations
Strategic Program Term Achievement: Services
and programs that Council provides are determined based on equity, customer
requirements, community benefits and best value.
Critical Action: Deliver quality customer services, responsive
to contemporary community expectations within available resources.
Purpose:
To inform Council on the
progress of works of the City Operations Directorate. The report recommends that the information be
received.
Background
ASSET
MANAGEMENT DEPARTMENT
Civil
Operations
PROGRAM |
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STATUS
REPORT |
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Urban
Drainage Construction Program |
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Expenditure to Date: Budget Estimate: |
$5,860 $380,000 |
Pit and pipe construction in progress in |
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Kerb
& Gutter Program |
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Expenditure to Date: Budget Estimate: |
$69,234 $453,000 |
Works
are substantially completed on the construction of kerb and gutter in |
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Roads
Reconstruction Program |
||||
Expenditure to Date: Budget Estimate: |
$628,128 $2,723,896 |
Works
are in progress on the road and drainage construction in The Kingsway, St
Marys. |
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Footpath Construction Drainage
and Road Construction
Lambridge
Estate Drainage |
||
Expenditure to Date: Budget Estimate: |
$1,632,071 $3,774,000 |
Works
are substantially completed in the laying of pipes in Lambridge Estate. Works have commenced on pit construction
and kerb and gutter preparation in |
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National
Blackspot Program |
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Expenditure to Date: Budget Estimate: |
$27,549 $137,000 |
Draft
designs have been completed, and community consultation is in progress for
proposed facilities at |
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Path
Paving Program |
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Expenditure to Date: Budget Estimate: |
$226,933 $750,000 |
Works
have been completed on Charles Todd Cr, |
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Expenditure to Date: Budget Estimate: |
$770,000 $848,247 |
Traffic
signals were activated on 4 September 2006.
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Operational Activities
Road maintenance continues in accordance with priorities identified from regular precinct inspections, based upon Auspec No 4 Specifications.
Heavy patching crews are currently carrying out the necessary repairs for the road resurfacing program.
Concrete crews have assisted in drainage pit construction in Lambridge Estate, Penrith. Concrete crews have also been focussed on performing service utility restorations across the City.
Other recurrent programmed maintenance activities including street sweeping, public domain maintenance, signs installation and maintenance, litter patrol, footpath cleaning and street furniture maintenance continue.
Asset Systems
Roads to Recovery Program 2006/2007
A total of 18,000sqm (0.23% of
Council’s road network) has been
resurfaced under this program in 2006/2007.
Road
Resheeting/Resealing Program
The following roads have been resurfaced since the previous report
under the Road resheeting / resealing program:
·
·
·
·
A total of 50,300sqm (0.64%) of the road network has been resurfaced to
date with asphaltic concrete during 2006/07.
Repair works are in progress for the 2006/07 road programs. A total of
370m of kerb and gutter and 9,700sqm of road pavement has been repaired to date
for the 2006/2007 road resurfacing program.
Audits/Inspections
The twenty-first round of Ausspec 4 (routine maintenance inspections)
has now commenced and is 20% complete. The majority of defects identified
during the inspection were minor potholes and pavement failures. Pothole
repairs are in progress as per set response times.
Community Safety
The development of the second Penrith Valley Community Safety Plan
continues. A range of consultations have been conducted including focus groups,
surveys and meetings with the Penrith and St Marys Local Area Commands. These
consultations, and research of crime statistics, have resulted in the
identification and development of draft strategies by a working group of the
Penrith Valley Community Safety Partnership. The draft strategies were
supported by the Partnership and recommended for inclusion in the new Community
Safety Plan.
The new Plan will be developed utilising the recommended Crime
Prevention Division of the NSW Attorney General’s Department format for
option/solution selection, focussing on the high priorities identified from the
consultations and research conducted.
The Draft Plan is in the final stages of development for presentation
to Council, at its Policy Review Meeting on 13 November, seeking approval to
exhibit the Draft second Penrith Valley Community Safety Plan.
Traffic
The Local Traffic Committee (LTC), at its meeting on 4 September 2006, considered nine items on traffic and road safety issues. The recommendations of the LTC have been considered and adopted by Council, at its meeting on 18 September 2006. The traffic impacts of four development application referrals have been assessed, from 1 September to 30 September 2006.
Investigation and analysis of other traffic and road safety issues received, including footpath requests and determination of speed profiles in nominated locations, are being carried out as required.
Community consultation
for the 2006/2007 Auslink National Blackspot Program are completed. The projects were reported to the LTC on 9
October 2006. The LTC recommended that
the proposals for
BUILDING SERVICES DEPARTMENT
Maintenance Works for September 2006
The Building Services Department
received 530 maintenance requests for the month of
September 2006. Out of these 320 were for graffiti removal. Council Staff removed graffiti from buildings on 320 occasions during the month September 2006.
Building Projects
Ř
· Works commenced 29 May 2006
· Slab poured
· Timber frame completed
· Works progressing to schedule
Ř
· Work commenced
· Slab poured
· Brickwork commenced
Ř Samuel Marsden Baseball Amenities
· Work well underway
· Brickwork completed
· Roofing commenced
Ř Penrith Regional Gallery
· Work to Anchor House and
· External works taking place
· Due for completion 17 November 2006
Ř CWA
Alterations & Additions
· Tenders advertised on 29 August 2006 and closed on 26 September 2006
· Currently being assessed
Ř
· At Council’s meeting of 6 February 2006 a number of companies were selected to provide tenders for the above project (Expression of Interest)
· Tenders close on 31 October 2006
PARKS CONSTRUCTION
& MAINTENANCE
Windstorm
Event
The majority of the
The clean-up commenced on the Monday morning. With the assistance of the Asset Management Department, additional staff, backhoes, trucks and contractors were deployed City-wide. The bulk of the work was completed by Friday, 29 September 2006.
The quantity of debris collected was stockpiled at Council’s nursery, placing added pressure on the stockpile area. Arrangements were made immediately for the mulching of the material from the storm damage to be carried out. The contractor commenced mulching on 9 October 2006. The cleanup was a large exercise and was undertaken by Council staff in a very efficient manner.
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Parks
Improvement Program
· Samuel Marsden Amenities
The new building will replace the mobile containers that were modified into toilets and storage. Construction on the building will be completed in late November.
·
Good progress is being made on the new toilet additions. The work may be completed prior to Christmas if the current progress is maintained.
·
The new perimeter fence for the main (eastern) diamond has been completed. This fence will prevent unauthorised vehicle access and provide a home run fence for senior baseball games.
· Greygums Oval
Dugout shelters for the AFL Club are nearing completion. The shelters are an innovative design with graffiti-resistant walls and were built with materials to help minimise damage from vandalism.
· Jamison Park Field No 5
Work on the western half of the cricket oval has commenced. A rugby league field will be integrated into this section of the oval to eventually accommodate training for junior rugby league representative sides. This project was submitted for a Capital Assistance Grant for field lighting.
Playing
Field Renovations
The ongoing effects of the drought are being experienced on a large number of Council’s playing fields.
Weed infestation is widespread, particularly bindii and clover. A contractor has completed weed spraying on a large number of playing fields. The area sprayed is approximately double the area sprayed in previous years, a consequence of the ongoing dry weather.
Aeration by “Earthquake”
has been carried out at the following locations: Greygums Oval and Leonay Oval,
Peter Kearns Oval, Hunter Field,
A large section of Parker St No 3 soccer field has been returfed.
Contributions towards the renovation work have been committed from the Nepean District Soccer Football Association, Emu Plains Soccer Club and Penrith/Nepean United Soccer Club.
Bushcare
There were lots of volunteers to assist with the mammoth task of planting 1,000 native trees, shrubs and ground covers. This planting was as a result of Council’s Sustainability Unit successfully applying for an NRMA grant.
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Ropes
Creek Planting Day
280 Bursaria spinosa and 20 Hardenbergia violacea were planted under the Integral Energy powerlines, as part of a combined tree planting day on the Penrith and Blacktown sides of Ropes Creek, as part of National Tree Planting Day. Since this area is subject to vandalism, we decided not to use tree sleeves and we have mulched the site with dead African Love Grass from a compost pile on site.
Bushcare
Exchange Day
The Clissold Reserve Bushcare volunteers had an exchange day with Blue Mountains Knapsack Creek Bushcare group on Saturday, 12 August. The aim of the exchange days is to foster a stronger relationship between the volunteers within the two groups, with a mutual aim of improving the condition of the catchment. Work involved Lantana removal.
Although not part of the
Bushcare normal work this project is progressing well. How are we involved? The
previously inaccessible area between the north end of Weir Reserve and
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Evidence of the Cumberland
Land Snail (empty shells) have been found along the riverbank.
Kanangra Bushcare group (4th Sunday of the
month)
The group has been tackling the noxious weed Mother of Millions as well
as African Love Grass, which are starting to reseed as the weather is warming
up. There was also assistance from the bush regeneration team to spray some of
the larger areas of M&M. There is also a hybrid M&M with boat-shaped
leaves occurring on the site. A hare was startled out of long grass in a gully
during one visit.
Bellbird Reserve (4th Saturday of month)
The group have worked diligently and completed clearing the Lantana, followed by planting the area.
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Before clearing Lantana 75 New plants were installed
Clissold
Reserve (2nd Saturday of month)
The
schools tree planting day saw pupils from
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On a happier note, the
pupils and their teacher saw the bush regeneration staff watering and
maintaining the plants a few weeks later and came down to inspect their own
handy work, hopefully showing their commitment for the site.
Council’s Bushland team and Contractors
Tench
Reserve
Deciduous weed trees such as Acer negundo and Camphor laurel have been drilled and injected in strategic areas where they are not a danger to the public. Further work removing Balloon vine and Madeira vine has also continued.
Werrington
Creek and Ellison Reserve
The team is experimenting with hand scattering/ spreading Acacia parramattensis seed within cleared areas at Ellison Reserve and at the Horseshoe.
Asparagus fern, Blackberry, Cestrum, Bridal creeper and Madeira vine were treated at Ellison Reserve.
Contractor Works
Peppermint Reserve
Work has continued
manually, removing Mother of Millions and African Love Grass from the core of
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Mother of Millions in flower Mother of Millions after being sprayed
A significant amount of the M&M has also been sprayed with a selective herbicide. The contractors’ work has been enhanced by an afternoon’s work by TAFE students. Next month, the Bushcare group will start meeting monthly to enhance the work on site.
A small contract has been let to extend on the bush regeneration work that has been previously undertaken. The buffer of Lantana between the top area and the embankment is slowly being removed as native grasses are regenerating below. The Lantana had previously been left to prevent African Love Grass from extending down the slope. As the Microlaena is moving up from the bottom it is now time to give it more room to spread. At the same time there are more resources to manage the weeds on the top edge.
Jamison Creek
The work under the grant
from the Department of Lands, for treating lantana and blackberry in the upper
Jamison Creek catchment (between The Sanctuary Drive and
Apple Gum Reserve
A contract focusing on
removing the mature African Olive trees has just been completed at Apple Gum
Reserve in
WASTE & COMMUNITY
PROTECTION DEPARTMENT
Ranger & Animal Services
Rangers removed a considerable number of signs placed on electricity
poles that were being displayed throughout the rural areas of the City.
An increasing number of motor vehicles are being parked for sale on
public land (nature strips), which may cause obstructions or damage to grassed
areas or infrastructure. Rangers are
conducting weekend patrols and requesting owners to remove the vehicles. Penalty Infringement Notices may be issued to
owners who fail to comply with such requests or disobey signs that have been
placed in specific areas prohibiting this activity.
Following amendments to the Companion Animals Act, that provide for an
increased number of control measures for Declared Dangerous and Restricted
Breed dogs, Rangers and Animal Services Officers have notified (in writing) all
known owners of such animals, and have begun inspections of properties to ensure
that these requirements have been complied with. Penalty Infringement Notices of $1,320 may be
issued for non-compliance with these requirements. This will be an ongoing program, which will
require a significant number of premises to be inspected, as the control
provisions also apply to crossbreeds of known Restricted Breed dogs.
Regional Illegal Dumping Squad
In September 2006, the RID Squad investigated 11 illegal dumping incidents in Penrith. Nine of these incidents involved illegal dumping offences, with two being littering offences. The Squad issued five Penalty Infringement Notices in September 2006 (for the Penrith LGA) with a total value of $1,550.00.
Penrith SES
Significant wind storms with wind speeds of up to 110km per hour
affected the Penrith Local Government Area on Sunday, 24 September 2006. There were 540 calls for assistance received
in the Penrith area alone. The majority
of these involved damage by trees falling onto houses or other structures, or
roofs damaged by the high winds.
Operations continued until midnight on Sunday, 24 September 2006, with
assistance from the Penrith VRA Rescue Squad and Penrith Rural Fire Service.
Out of area support was received by SES units from throughout the
State, including Ashfield/Leichhardt,
Earlier in the month, the Penrith SES responded to 26 calls for
assistance during heavy rain. These
requests were mainly due to houses with leaking roofs.
Total hours for the month of September 2006, including maintenance,
training, operations and administration, were 2,100 hours with 1,720 of these
being operational hours.
Penrith Rural Fire
Service
Penrith Brigades attended 82 emergency incidents during September
2006. These were:
2 calls to Power
lines down
7 calls to Fire
alarm ringing
30 calls to Grass
and bush alight
11 calls to Vehicles
alight
3 calls to Structure
fires
4 calls to Rubbish
burning
8 calls Found
to be false alarm
6 calls to Motor
vehicle accidents
10 calls to Severe
weather situation
Local Brigades assisted in the clean up after the recent wind storms,
with the removal of tree limbs from public roads.
Penrith Brigades responded to a large grass fire in the Orchard Hills
area and assisted the fighting of large fires in the Baulkham Hills and
Wollondilly areas.
The NSW RFS 10 Week Cadet Program with
At the Panthers Home Show on 22-24 September 2006, and at the St Marys
Spring Festival, the RFS Volunteers provided an information display.
The Castlereagh Rural Fire Brigade and the
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Penrith Brigades at the
Waste Services
Tenders for the collection, processing and treatment of domestic waste,
including recycling and organics, were called for (closing date 17 October
2006). It is anticipated that a report
will be provided to Council on the outcome of the tendering process in early
December 2006.
Waste Education
Specific Litter
Education Activities
Personal butt bins are available, free of charge, to smokers at the Civic Centre, Queen Street Centre, St Marys Swimming Centre and 17 community centres across the local government area.
Personal butt bins were distributed to smokers as part of events at St Marys Spring Festival and at the Nepean Zone of Playgroup Family Fun Day.
Community Waste
Education Activities
A waste minimisation, recycling, composting and worm farming display was held at the Civic Centre & Queen Street Centre.
The ‘Can Do’ Steel Can recycling competition continued to be promoted at events including St Marys Spring Festival and Nepean Zone of Playgroup Family Fun Day.
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‘Can Do’ Steel Can Recycling
Competition and Waste Education Display at St
Advertisements were placed in the Penrith Star, St Marys Star, Emu Gazette, Glenmore Park Gazette and Mulgoa Gazette.
Editorials, including photographs, appeared in the Penrith Press, Penrith City Star and Mulgoa Gazette. This competition is a joint partnership between Council, Cleanaway and VISY Recycling supported by Bunnings Warehouse, Old Leura Dairy and Cansmart.
Future community
education programs include Earthworks workshops, which are scheduled for
October and November at
School & Other Children’s Group Waste Education
Education sessions were held at:
· Yoorami Child Care Centre (4 & 18/09/06)
· St Marys Children’s Centre (05/09/06)
·
· Jamisontown Child Care Centre (12/09/06)
· Carita Child Care Centre (15/09/06)
·
· Blue Emu Child Care Centre (27/09/06)
Future waste education sessions will be held at:
· The
· Kindana Child Care Centre (11 & 12/10/06)
· Waste Education will be conducted at the Penrith Enviro Adventure on 26 October 2006
Home composting and
worm farm
4 Compost Bins were sold during September 2006.
5 Worm Farm was sold during September 2006.
12 compost bins and 11 worm farms have been sold YTD.
Advertising Activities
Displays held in the Civic Centre Foyer and Queen Street Centre promoted waste avoidance, recycling, home composting and waste service options.
Displays were held at St Marys Spring Festival and Nepean Zone of Playgroup Family Fun Day, promoting waste avoidance and recycling.
‘Can Do’ Steel Can Recycling
Competition and Waste Education Display
at the Nepean Zone of
Playgroup Family Fun Day
The ‘Can Do’ competition was advertised in the Penrith City Star, St Marys Star, Emu Gazette, Glenmore Park Gazette and Mulgoa Gazette.
That the information contained in the report on City Operations Directorate Report to end
of September 2006 be received. |
There are no attachments for this report.
23 October 2006 |
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Leadership and Organisation |
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Leadership and Organisation
13 |
Tender
for Legal Services |
|
Compiled by: Matthew
Bullivant, Assistant Legal Officer
Authorised
by: Stephen Britten, Legal
Officer
Strategic Program Term Achievement: Council has implemented
leading practice ethical and corporate governance standards.
Critical Action: Review and apply leading practice ethical
and corporate governance standards.
Purpose:
To
report to Council that the tender for Council's legal services is due for
renewal. The report recommends that the
information in the report be received.
Background
Council’s tender for legal services is due for renewal. In accordance with the Local Government Act 1993 (NSW), Council is be required to invite expressions of interest for the provision of legal services for the next four years.
Council’s panel of solicitors has been in place since July 2002. Currently, there are three firms on Council’s panel for legal services. These three law firms are:
· Phillips Fox Lawyers;
· Gadens Lawyers; and
· Marsdens Law Group.
On 22 April 2002, Council resolved to appoint Gadens Lawyers, Phillips Fox Lawyers and Marsdens Law Group to Council’s panel of solicitors. Further, Council resolved to appoint Wilshire Webb Solicitors to the legal services panel, but only to be utilised where the other panel firms were subject to a conflict of interest, or where independence was required.
History
Until 1999, Council dealt solely with Phillips Fox as its only provider of external legal services, and prior to the formation of Phillips Fox, its predecessor.
In 1994, the Council, in accordance with the amendment to the Local Government Act in 1993, embarked on a process of providing Council with legal services more competitive so as to ensure Council was provided with quality legal service at competitive rates. At that time, Council went to tender for legal services, following which Council resolved to engage Gadens Lawyers and Phillips Fox Lawyers to the panel.
In addition, two local law firms were also appointed to that panel. It was found that, during the period of this first tender, the addition of the two local law firms was problematic in that the local firms were exposed to conflicts of interest when acting for Council. As a result of being on Council’s panel, and therefore being exposed to conflicts in acting for Council, the local firms found that their volume of work diminished from the community.
Tenders for legal services were again called in 1998. Council resolved to again appoint Gadens Lawyers and Phillips Fox Lawyers to the panel. However, this time around the local firms were not retained.
The Council, in 2002, again called for expressions of interest for legal services. Gadens Lawyers and Phillips Fox were again appointed to Council’s panel of solicitors. In addition, Marsdens Law Group was also appointed. As indicated earlier in this report, Council also resolved to utilise Wilshire Webb Solicitors where the other panel firms were subject to a conflict of interest, or where independence was required.
In previous tender processes relating to the provision of legal services, a Working Party made up of relevant Council officers and Councillors was established. The Working Party was established to administer the process of tenders, and to make recommendations to Council based upon the tender submissions.
Present
Situation
In relation to the renewal of Council’s tender, it is proposed that a smaller panel would be preferred, of approximately 2-3 firms.
It is important to
understand the relationship between Council’s traditional legal service
providers, and their particular understanding of the
Accordingly, it is envisaged that the process to engage Council’s panel of solicitors for the four years following, is to occur as follows:
1. Tenders are to be called;
2. Tenders to be received and assessed by Council officers;
3. Following the assessment of tenders by Council officers, the matter be reported back to Council for resolution, in accordance with the Local Government Act 1993.
That the information contained in the report on Tender for Legal Services be received. |
There are no attachments for this report.
23
October 2006 |
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Leadership and Organisation |
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Leadership and Organisation
14 |
Development
of the Justice Precinct at |
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Compiled by: Matthew Bullivant, Assistant Legal Officer
Authorised by: Stephen Britten,
Legal Officer
Requested
By: Councillor Mark Davies
Strategic Program Term Achievement: A
commonly shared long-term vision for the City underpins strategic collaboration
and community engagement.
Critical Action: Conduct a structured dialogue with the
community around issues relating to the performance and management of the City.
Purpose:
To report to Council on the
outcome of a letter written by Council's General Manager, Alan Travers, to the
NSW Attorney General, the Hon Bob Debus MP, in relation to the development of
the Justice Precinct at Parramatta and the consequences for the Penrith
District Court. The report recommends
the information be received.
Background
At Council’s Ordinary Meeting of 21 August 2006, Councillor Mark Davies made a Councillor request. As a result of Councillor Mark Davies’ request, Council resolved to the effect:
1. A letter be written to the NSW Attorney
General, the Hon Bob Debus MP, asking him to advise whether the Penrith
District Court offices, and sittings at this Court in Penrith, which include
the Cobham Children’s Court and the Community Justice Centre at Penrith, are to
be relocated to the new legal precinct at
2. A
report be prepared which considers the impact on local users of the justice
system, should the
Therefore, following Councillor Mark Davies’ request, Council’s General Manager, Alan Travers, prepared a letter dated 22 August 2006, for the consideration of the New South Wales Attorney General, the Hon Bob Debus MP. Accordingly, in the letter, the General Manager made reference to Council’s resolution in respect of this matter. The General Manager then went on to state the following:
“As
you are aware, Council for many years has been supporting the growth of Court
facilities in the
As
you may be aware Penrith has been identified as one of the six (6) Regional
Cities as part of the State Government’s Metropolitan Strategy – the New South
Wales Government’s 25-year plan for Sydney. The Strategy proposes a Stronger
Centres Initiative, aimed at clustering a range of jobs, services and housing
around public transport nodes that serve population catchments. The provision
of judicial services supports Penrith’s
I
note that the Attorney General’s Department in partnership with other State
Government Departments has played a critical role in the Parramatta Justice
Precinct. According to the ‘Information booklet’ available on the Department’s
website, “the Parramatta Justice Precinct will usher in a new era in the
provision of justice services in New South Wales, especially for the residents
and businesses of Western Sydney”. Elsewhere on the website the Director
General of the Department has said “the Complex will enable more of the case
load of the District and Local Courts that relates to
There
are many Penrith residents and businesses that rely on Penrith Courts and its
associated services. It would be a tremendous loss to the City and the
surrounding region if the District Court, for example, were to be relocated
from Penrith to the Parramatta Justice Precinct. There is some concern at
present that the number of District Court cases being heard in Penrith could
diminish.
Accordingly,
Council is seeking your advice on whether the Penrith District Court offices,
and sittings at this Court in Penrith, which include the Cobham Children’s
Court and the Community Justice Centre at Penrith are to be located to the new
legal precinct at Parramatta.
I
look forward to hearing from you at your earliest convenience.”
On 12 September 2006, the New South Wales Attorney General, the Hon Bob Debus MP, responded to the General Manager’s letter. The Attorney General states the following:
“Thank
you for your letter concerning the District Court sittings at Penrith and other
related issues.
It
is the Government’s clear policy that the District Court should continue to sit
at Penrith, irrespective of the opening of the Parramatta Justice Precinct. I
do not anticipate this policy being renewed or adjusted in any way. I would indeed
resist any such moves.
Over
the last 5 years the Government has spent $3 million on refurbishing the
Penrith court complex. Airport style x-ray screening facilities have been
installed, the air conditioning has been upgraded and we are currently replacing
the court’s roof. This investment recognises the vital and continuing role of
the court in serving the communities of greater western
I
can also advise that there will be no changes to the services provided by the
Community Justice Centre (“CJC”) at Penrith. The Council’s constituents will
experience no reduction in the number or the quality of mediations conducted at
Penrith courthouse.
The
only change the opening of the Parramatta Justice Precinct will have on
staffing at Penrith courthouse is the relocation of 2 CJC administration staff.
At present the policy and support staff for CJC’s across NSW are based in
offices throughout Sydney and the rest of the state. The new Justice Precinct
in
The
NSW Children’s Court at
Once
the new court is opened all care and protection matters currently heard at the
Cobham children’s court will be transferred to
Criminal
matters will continue to be heard at Cobham Children’s Court and a full time
registry service will continue to operate out of Cobham.
Thank
you for raising these matters with me. I trust that the information provided
will relieve any concerns Councillors have about the impact of the opening of
the
Conclusion
It would seem the
Attorney General is indicating that there will be no effective change in the
operation of the
That the information contained in the report on Development of the Justice Precinct at
Parramatta and the consequences for the Penrith District Court be received. |
There are no attachments for this report.
MASTER PROGRAM REPORTS
CONTENTS
Pecuniary Interests
Other Interests
Monday October 23 2006
Item Page
1 Presence
of the Public 1
2 Council
Property -
3 Legal
Advice
Ordinary Meeting |
23 October 2006 |
Leadership and Organisation |
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1 Presence of the Public
Everyone is entitled to attend a meeting of the Council and those of its Committees of which all members are Councillors, except as provided by Section 10 of the Local Government Act, 1993.
A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:
(a)
the discussion of any of the matters listed below; or
(b)
the receipt or discussion of any of the information so
listed.
The matters and information are the following:
(a)
personnel matters concerning particular individuals;
(b)
the personal hardship of any resident or ratepayers;
(c)
information that would, if disclosed, confer a
commercial advantage on a person with whom the council is conducting (or
proposes to conduct) business;
(d)
commercial information of a confidential nature that
would, if disclosed:
·
prejudice the commercial position of the person who
supplied it; or
·
confer a commercial advantage on a competitor of the
Council; or
·
reveal a trade secret.
(e)
information that would, if disclosed, prejudice the
maintenance of the law;
(f)
matters affecting the security of the Council,
Councillors, Council staff or Council property;
(g) advice concerning litigation, or advice
that would otherwise be privileged from production in legal proceedings on the
ground of legal professional privilege.
The grounds on which part of a meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting.
The grounds must specify the following:
(a)
the relevant provision of section 10A(2);
(b)
the matter that is to be discussed during the closed
part of the meeting;
(c)
the reasons why the part of the meeting is being
closed, including (if the matter concerned is a matter other than a personnel
matter concerning particular individuals, the personal hardship of a resident
or ratepayer or a trade secret) an explanation of the way in which discussion
of the matter in open meeting would be, on balance, contrary to the public
interest.
Members of the public may make representations at a Council or Committee Meeting as to whether a part of a meeting should be closed to the public
The process which should be followed is:
·
a motion, based on the recommendation below, is moved
and seconded
·
the Chairperson then asks if any member/s of the
public would like to make representations as to whether a part of the meeting
is closed to the public
·
if a member/s of the public wish to make
representations, the Chairperson invites them to speak before the Committee
makes its decision on whether to close the part of the meeting or not to the
public.
·
if no member/s of the public wish to make
representations the Chairperson can then put the motion to close the meeting to
the public.
The first action is for a motion to be moved and seconded based on the recommendation below.
RECOMMENDATION
That:
City
as an Economy
2 Council Property -
This item has been referred to Committee of
the Whole as the report refers to information that would, if disclosed, confer
a commercial advantage on a person with whom the Council is conducting (or
proposes to conduct) business and discussion of the matter in open meeting
would be, on balance, contrary to the public interest.
Leadership and Organisation
3 Legal Advice
This item has been referred to Committee of
the Whole as the report refers to advice concerning litigation, or advice that
would otherwise be privileged from production in legal proceedings on the
ground of legal professional privilege and discussion of the matter in open
meeting would be, on balance, contrary to the public interest.
ATTACHMENTS
Date of Meeting: Monday 23 October 2006
Master Program: The City Supported by Infrastructure
Issue:
Report Title:
Attachments: