CONFIRMED MINUTES

 OF THE POLICY REVIEW COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE PASSADENA ROOM, PENRITH

ON MONDAY 13 NOVEMBER 2006 AT 7:05PM

PRESENT

His Worship the Mayor Councillor Pat Sheehy AM, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury (arrived 7:32pm), Lexie Cettolin, Kevin Crameri OAM, Greg Davies, Mark Davies, Jackie Greenow, Karen McKeown, Susan Page, Garry Rumble, John Thain, and Steve Simat (arrived 7:32pm).

 

APOLOGIES

PRC 88  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Susan Page that apologies be received and accepted from Councillors David Bradbury and Steve Simat.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Ross Fowler for the period 10 November 2006 to 17 November 2006 inclusive.

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 16 October 2006

PRC 89  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Kaylene Allison that the minutes of the Policy Review Committee Meeting of 16 October 2006 be confirmed.

 

DECLARATIONS OF INTEREST

 There were no declarations of interest.

  

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

1        Penrith Whitewater Stadium Ltd - Annual Report and Board of Directors                    

PRC 90  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Penrith Whitewater Stadium Ltd - Annual Report and Board of Directors be received.

2.     Councillor Ross Fowler and Rebecca Wright be appointed to fill vacancies that occurred at the Eighth Annual General Meeting of the Penrith Whitewater Stadium Ltd.

3.     Council agree to underwrite the operation of the Penrith Whitewater Stadium Ltd until the presentation to Council of the Penrith Whitewater Stadium Ltd Annual Report for 2006/07.

4.     Council congratulate the Board of the Penrith Whitewater Stadium Ltd on their success and achievements over the 12 months to the end of June 2006.

5.     Council provide a letter of appreciation and recognition to Conrad Ozog for his contribution to the Board.

6.     Council write to congratulate Jack Hodge on his appointment to the position of Stadium Manager – Penrith Whitewater Stadium Ltd.

 

Councillors David Bradbury and Steve Simat arrived, the time being 7:32pm.

 

2        City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd - Annual Report and Board of Directors                                                                                                                             

PRC 91  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor John Thain

That:

1.     The information contained in the report on City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd - Annual Report and Board of Directors be received.

2.     Councillor Ross Fowler and Mr Alan Brown  be appointed to fill the vacancy that occurred at the Twelfth Annual General Meeting of the City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd.

3.     Council agree to underwrite the operations of the City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd for 12 months to the end of June 2007.

4.     Council congratulate the Board of the City of Penrith Regional Indoor Aquatic and Recreation Centre on their success and achievements over the 12 months to end of June 2006.

5.     Further discussions be held with interested Councillors to replace Councillor Steve Simat on the Board.

6.     Council write to congratulate and thank Councillor Ross Fowler for his 10 years service as Chairman of the Board of City of Penrith Regional Aquatic and Recreation Centre (Ripples).

 

Councillor Greg Davies left the meeting, the time being 7:37pm.

 

Councillor Greg Davies returned to the meeting, the time being 7:39pm.

 

Councillor Jim Aitken left the meeting, the time being 7:54pm.

 

Councillor Jim Aitken returned to the meeting, the time being 8:01pm.

 

Councillor Jim Aitken left the meeting, the time being 8:02pm.

 

Councillor Jim Aitken returned to the meeting, the time being 8:06pm.

 

3        Penrith Performing and Visual Arts Ltd - Annual Report and Board of Directors         

PRC 92  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Susan Page

That:

1.     The information contained in the report on Penrith Performing and Visual Arts Ltd - Annual Report and Board of Directors be received.

2.     Councillor Pat Sheehy, Councillor Ross Fowler, Gillian Appleton, John Mullane and Cathryn Jarman be appointed to fill vacancies that occurred at the first Annual General Meeting of the Penrith Performing and Visual Arts Ltd.

3.     Council agree to underwrite the operation of Penrith Performing and Visual Arts Ltd until the presentation to Council of the Penrith Performing and Visual Arts Ltd Annual Report for 2006/07.

4.     Council congratulate the Board of Penrith Performing and Visual Arts Ltd on the success and achievements over the twelve months to the end of June 2006 at the Joan Sutherland Performing Arts Centre and Penrith Regional Gallery and Lewers Bequest.

 

Councillor Greg Davies left the meeting, the time being 8:16pm.

 

Councillor Greg Davies returned to the meeting, the time being 8:17pm.

 

Councillor John Thain left the meeting, the time being 8:30pm.

 

Councillor John Thain returned to the meeting, the time being 8:33pm.

 

Councillor Kevin Crameri left the meeting, the time being 8:41pm.

 

5        Glenmore Park Stage 2 Release Area Status - Owners: Stockland, Mulpha Norwest, Holicombe, Vienello, Mint Holdings                                                                                                       

PRC 93  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Karen McKeown

That:

1.     The information outlined in the report on Glenmore Park Stage 2 Release Area Status be received

2.     Pursuant to S.54 of the Environmental Planning & Assessment Act, 1979, and Regulation, Council prepare and exhibit a draft Local Environmental Plan for the lands identified at Appendix 4 to this report for the purposes of adding a biodiversity corridor to the eastern extent of the release area.

3.     A Local Environmental Study is not required to be prepared for the draft Local Environmental Plan referred to in recommendation 2 above.

4.     A further report be provided to Council in early 2007 seeking endorsement to the exhibition of a draft LEP, DCP, S94 Plan and Planning Agreement.

5.     A memo be provided to all Councillors outlining the total area per person, or per household, of open recreation in this release area.  The memo is to compare this to Glenmore Park Stage 1 release area and the proposed development on the ADI site.

 

4        Castlereagh Cemetery and Crematoria Working Party meeting - 16 October 2006    

PRC 94  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Garry Rumble

That:

1.     The information contained in the report on Castlereagh Cemetery and Crematoria Working Party meeting - 16 October 2006 be received.

2.     The Minister’s approval be sought to extend the purpose of the Cemetery Reserve from “cemetery” to “cemetery and crematoria”.

3.     A detailed Flora and Fauna assessment be undertaken (comparable to the “7-part test” required to accompany any Development Application), and the outcomes of that study be reported to the Working Party.

4.     An Internal Loan be sought for $20,000 being the estimated cost for the Flora and Fauna assessment.

 

6        Establish a Policy for the use of Telecommunications Access Fees                                

PRC 95  RESOLVED on the MOTION of Councillor Kaylene Allison seconded Councillor Jackie Greenow

That:

1.     The information contained in the report on Establish a Policy for the use of Telecommunications Access Fees be received

2.     The Telecommunications Access Fee be utilised on the projects identified in the program listed for each sporting venue

3.     The Mark Leece field renovations and security fencing at Ridge Park be carried out.

 

The City In Its Environment

 

10      Penrith Overland Flow Flood "Overview" Study                                                             

PRC 96  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kaylene Allison

That:

1.     The information contained in the report on Penrith Overland Flow Flood "Overview" Study be received.

2.     The “Penrith Overland Flow Flood ‘Overview Study’ prepared by Cardno Lawson Treloar Consultants be accepted.

3.     A further report be submitted to Council on the prioritised sub-catchments for detailed flood studies.

4.     A community consultation program be developed, initially for the rural areas, and for the urban areas as further studies are carried out.

5.     Council proceed towards formulation of Floodplain Risk Management Committee in line with the NSW Floodplain Development Manual.

6.     A further report be submitted to Council regarding a review of Council’s flood policy.

7.     S149(5) notations be applied to affected properties as outlined in this report.

 

The City as an Economy

 

7        Penrith Valley Economic Development Corporation- request for additional funding for the 2006-07 financial year                                                                                                                      

PRC 97  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Garry Rumble

That:

1.     The information contained in the report on Penrith Valley Economic Development Corporation- request for additional funding for the 2006-07 financial year be received.

2.     The second funding instalment to the Corporation for $130,311 be endorsed

3.     Additional funding up to a value of $22,500 be listed for consideration as part of the September 06 financial review to be submitted to the Ordinary Council meeting of 20 November 2006

4.     The Corporation be requested to provide a detailed submission supporting additional recurrent funding to be considered as part of Council’s 2007-08 budget process and that the submission include plans for generating external sources of income.  This submission is to be presented to Council prior to the end of 2006.

 

Councillor Kevin Crameri returned to the meeting, the time being 8:47pm.

 

Councillor Greg Davies left the meeting, the time being 8:48pm, and did not return.

 

Leadership and Organisation

 

8        Service Specification Program                                                                                           

PRC 98  RESOLVED on the MOTION of Councillor Steve Simat seconded Councillor Jackie Greenow

That:

1.     the information contained in the report on the Service Specification Program be received.

2.     the specification for the Parks Construction Service be adopted.

 

 

9        Establishment of an Audit Committee                                                                               

PRC 99  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Kaylene Allison

That:

1.     The information contained in the report on Establishment of an Audit Committee be received.

2.     Council establish an Audit Committee.

3.     The draft Charter for the Audit Committee as attached to this Report be adopted.

4.     A letter be forwarded to the UWS and CPA Australia seeking a representative to sit on the Council’s Audit Committee.

5.     A further report be presented to the Council once the response from UWS and CPA Australia are received.

 

11      Policy on the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors                                                                                                                          

PRC 100  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Mark Davies

That:

1.     The information contained in the report on Policy on the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors be received

2.     The draft Policy on the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors be placed on public exhibition for 28 days as required by Section 253 of the Local Government Act 1993.

 

There being no further business the Chairperson declared the meeting closed the time being 8:50pm.