25 May 2007

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 28 May 2007 at 7:30pm.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours Faithfully

 

Alan Travers

General Manager

 

BUSINESS

1.           APOLOGIES

 

2.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Lexie Cettolin - 21 May 2007 to 25 June 2007 inclusive.

Councillor Karen McKeown - 25 May 2007 to 26 June 2007 inclusive.

Councillor Kaylene Allison - 26 May 2007 to 1 July 2007 inclusive.

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 7 May 2007.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Interest

 

5.           ADDRESSING THE MEETING

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION

 

8.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Disability Access Committee Meeting - 4 April 2007.

Local Traffic Committee Meeting - 7 May 2007.

Policy Review Committee Meeting - 21 May 2007.

 

9.           MASTER PROGRAM REPORTS

 

10.         URGENT REPORTS (to be dealt with in the master program to which the item relates)

 

11.         QUESTIONS WITHOUT NOTICE

 

12.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 28 May 2007

 

table of contents

 

 

 

 

 

seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

report and recommendations of committees

 

 

master program reports

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 


 


Statement of Recognition of Penrith City’s

Aboriginal and Torres Strait Islander
Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 


 


Council Chambers Seating Arrangements

 

 

 

 

 

 

 

 

 

 


 

 


                                                        

 

 

Text Box: Public Gallery
Text Box: Managers
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Text Box: Press

Managers                          

 
   


 


 

 

 

 

 

 

 

MEETING CALENDAR

February 2007 - December 2007

 

 

TIME

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Ordinary Meetings

7.30 pm

12

5

 

7v

25*

2

 

3ü

 

 

 

 

26

23

28

 

23

13

24^

29

19

10

Policy Review Committee

7.30 pm

 

12

2@

 

4

9

 

10

 

 

3

19#+

 

30

21#

 

30

20#+

 

8@

5#

 

 

#    Meetings at which the Management Plan ¼ly  reviews are presented.

^     Election of Mayor/Deputy Mayor [only business]

#+  General Manager’s presentation – half year and end of year review

@   Strategic Program progress reports [only business]

v   Meeting at which the Draft Management Plan is adopted for exhibition

ü    Meeting at which the 2006/2007 Annual Statements are presented

*     Meeting at which the Management Plan for 2007/2008 is adopted

 

 

-                 Council’s Ordinary Meetings are held on a three-week cycle where practicable.

-                 Extraordinary Meetings are held as required.

-                 Policy Review Meetings are held on a three-week cycle where practicable.

-                 Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).  All meetings start at 7:30pm.

-                 Should you wish to address Council, please contact the Public Officer, Glenn McCarthy on 47327649


 

 

 

 

 

 

 

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 7 MAY 2007 AT 7:34 PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Pat Sheehy AM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor Councillor Pat Sheehy AM, Councillors Kaylene Allison, David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Greg Davies, Mark Davies, Ross Fowler, Jackie Greenow, Karen McKeown, Garry Rumble, and Steve Simat.

 

APOLOGIES

141  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Karen McKeown that the apologies from Councillors Jim Aitken OAM, Susan Page and John Thain be accepted.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 23 April 2007

142  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Greg Davies that the minutes of the Ordinary Meeting of 23 April 2007 be confirmed.

 

DECLARATIONS OF INTEREST

Councillor Kevin Crameri OAM declared a non-pecuniary interest in Item 6 - Development Application 06/1848 for the construction of a dwelling at Lot 244 DP 2147 (No. 244) Seventh Avenue, Llandilo. Applicant: Innovation Planning Australia;  Owner: Mr Phillip Adams  as he lives and owns land in the vicinity, and in view of his long association with the applicant’s family for many years.  Councillor Crameri stated that he would not vote on this matter.

 

SUSPENSION OF STANDING ORDERS

143  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Garry Rumble that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:36 pm.

 

 

 

Mr Colin Langford

Item 4 - Subdivision Application 07/0121 at University of Western Sydney Lot 1721 DP 864087 (No. 56) Second Avenue, Kingswood. Applicant: Whelans Planning;  Owner: University of Western Sydney

 

Speaking AGAINST the Recommendation

 

Mr Langford was speaking as an affected neighbour, as his property directly adjoins the subject property.  He stated that he opposes the subdivision on several grounds, in particular concerning matters such as loss of visual amenity and property values in the area, traffic concerns including lack of vehicular access to the rear of properties in the immediate area, as well as lack of motorway access to and from the site.  Mr Langford also stated that it was his understanding the land was to be used for education purposes only and not for low to medium density housing, which he is concerned will occur once the site has been subdivided.

 

Mr Tim Vollmer

Item 4 - Subdivision Application 07/0121 at University of Western Sydney Lot 1721 DP 864087 (No. 56) Second Avenue, Kingswood. Applicant: Whelans Planning;  Owner: University of Western Sydney

 

Speaking AGAINST the Recommendation

 

Mr Vollmer was speaking as an affected neighbour of this site and stated that he is opposed to the subdivision on several grounds, in particular as the subdivision could lead to inappropriate development in what is considered to be a semi-rural area.  He stated concerns such as a possible lack of compatibility with the WELL precinct plan, traffic issues, incompatibility with existing use/zoning, loss of access to existing properties, loss of visual amenity, and the potential sale of land that was set aside for education purposes to developers.

 

Councillor Mark Davies left the meeting, the time being 7:50 pm.

 

Councillor Mark Davies returned to the meeting, the time being 7:56 pm.

 

Ms Ursula Good

Item 4 - Subdivision Application 07/0121 at University of Western Sydney Lot 1721 DP 864087 (No. 56) Second Avenue, Kingswood. Applicant: Whelans Planning;  Owner: University of Western Sydney

 

Speaking AGAINST the Recommendation

 

Ms Good was representing the Kingswood Action Group and spoke against the recommendation.  Ms Good expressed the concern of residents that no information has been supplied by the applicant as to any proposed land use that may take place if the subdivision was to be approved, and sought advice as to what benefit, if any, this subdivision would bring to the local community.  Ms Good also stated that her property adjoins the remnant Cumberland Plains Woodland on the above property and that this would potentially be destroyed if development was to occur on this land.

 

 

 

Mr Philip Drew

Development Application 06/1008 for proposed alterations and additions for St Clair Shopping Centre at Lot 1 DP 1018519 (No. 4) Endeavour Avenue, St Clair. Applicant: Planning Logic Pty Ltd;  Owner: Cambooya Properties Pty Limited

 

 

Mr Drew was representing Planning Logic Pty Ltd, and spoke in support of the development application for the shopping centre.  Mr Drew provided background information on the existing shopping centre, and cited the following improvements and benefits that would arise  from the development:  improved facilities for shoppers, upgrade of design of exterior of the centre, provision of disabled accessible facilities and parenting room, maintenance and enhancement of car parking available to shoppers, upgrading of interior of centre, and replanning of tenancies to enhance retail viability and encourage clothing and food outlets.

 

Councillor Garry Rumble left the meeting, the time being 8:05 pm.

 

RESUMPTION OF STANDING ORDERS

144  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Ross Fowler that Standing Orders be resumed, the time being 8:06 pm.

 

Councillor Garry Rumble returned to the meeting, the time being 8:07 pm.

 

  MAYORAL MINUTE

 

1        Cr Susan Page Re-elected Unopposed as ALGWA State President    

 

145  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Jackie Greenow that the Mayoral Minute on Cr Susan Page Re-elected Unopposed as ALGWA State President be received.

 

Reports of Committees

 

1        Report and Recommendations of the Penrith Valley Community Safety Partnership Meeting held on 28 March 2007                                                                                                       

146  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Kaylene Allison that the recommendations contained in the Report and Recommendations of the Penrith Valley Community Safety Partnership meeting held on 28 March, 2007 be adopted.

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 30 April 2007                                                                                                                                     

147  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Steve Simat that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 30 April, 2007 be adopted.

 

 

 

MASTER PROGRAM REPORTS

 

148  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Ross Fowler that Council consider Item 9 – Draft 2007-2008 Management Plan before any other Master Program Reports.

 

Leadership and Organisation

 

9        Draft 2007-2008 Management Plan                                                                                  

149  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler

That:

1.     The information contained in the report on the Draft 2007-2008 Management Plan be received.

2.     The proposed amendments to the Strategic Program as detailed in the Attachment to the report be adopted from 1 July 2007.

3.     Council adopt the Draft 2007-2008 Management Plan, including any amendments made at tonight’s meeting, for exhibition.

4.     The Draft 2007-2008 Management Plan be placed on Public Exhibition for 30 days, commencing on Monday 14 May 2007 and closing on Tuesday 12 June 2007.

5.     Submissions from the public on the Draft Management Plan be invited and the public consultation arrangements as detailed in this report be implemented, including a public meeting and forum to be held on Wednesday 30 May 2007 in the Civic Centre.

6.     The Fees and Charges document be amended, in regard to lost library cards for Penrith residents, to encompass free replacement to those holding concession cards as currently defined under the Concession Entitlement descriptions used by CityRail.

7.     Council thank the officers responsible for the preparation of the Draft 2007-2008 Management Plan.

 

The City as a Social Place

 

1        Responsible Companion Animal Ownership                                                                     

150  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Garry Rumble that the information contained in the report on Responsible Companion Animal Ownership be received.

 

 

 

 

 

 

 

 

2        8th International Cities, Town Centres and Communities Society Conference 2007     

151  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Garry Rumble

That:

1.   The information contained in the report on 8th International Cities, Town Centres and Communities Society Conference 2007 be received.

2.   Council endorse the attendance of the Director City Planning and the Local Planning Manager at the conference, including making a presentation on ‘The Making of a Regional River City’.

 

3        Development Control Plan Provisions for Bushfire Hazard Reduction in Conservation Zones                                                                                                                                              

152  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Garry Rumble that the information contained in the report on Development Control Plan Provisions for Bushfire Hazard Reduction in Conservation Zones be received.

 

6        Development Application 06/1848 for the construction of a dwelling at Lot 244 DP 2147 (No. 244) Seventh Avenue, Llandilo. Applicant: Innovation Planning Australia;  Owner: Mr Phillip Adams                                                                                                                DA06/1848

153  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Garry Rumble

That:

1.     The information contained in the report on Development Application 06/1848 for the construction of a dwelling at Lot 244 DP 2147 (No. 244) Seventh Avenue, Llandilo be received

2.     The SEPP 1 Objection not be supported.

3.     Development Application No 06/1848, for the construction of a dwelling at Lot 244, DP 2147, No. 244 Seventh Avenue, Llandilo, be refused for the following reasons:

3.1      The application is not satisfactory for the purpose of Section 79C (1)(a)(i) of the Environmental Planning and Assessment Act 1979 in that it does not meet the objectives of Sydney Regional Environmental Plan No 20- Hawkesbury Nepean River, Council’s Local Environmental Plan 201 – Rural Lands, and Part 4.9 of Council’s Development Control Plan 2006 – Rural Development

3.2      The application is not satisfactory for the purpose of Section 79C (1)(a)(i) of the Environmental Planning and Assessment Act 1979 in that is does not meet the development standard specified in clause 12 of Council’s Local Environmental Plan No 201 – Rural Lands as the land does not have a minimum area of 2 hectares

3.3      The Objection lodged under State Environmental Planning Policy No1 is not supported as it does not demonstrate that the standard would, in the particular case, be unreasonable or unnecessary or tend to hinder the attainment of the objectives stated in Sections 5(a)(i) and (ii) of the Environmental Planning and Assessment Act, relating to the proper management of resources to promote the welfare of the community and environment, and, to promote the orderly and economic use of the development of the land

3.4      The application is not satisfactory for the purpose of Section 79C (1)(b) of the Environmental Planning and Assessment Act 1979, as the development is likely to have an adverse impact on the locality in terms of  the landscape, local amenity, viability of the land for agriculture, demand for services, land use conflicts and cumulative effects of similar developments

3.5      The application is not satisfactory for the purpose of Section 79C (1)(e) of the Environmental Planning and Assessment Act 1979 in that the proposal is not in the public interest as: it is not in keeping with regional and local planning policies (SREP 20, LEP 201), Council’s Rural Lands Study and Strategy and proposed planning policies, and the intent and prescriptive requirements of Draft SEPP (Application of Development Standards) 2004.

 

Councillor Jackie Greenow left the meeting, the time being 8:36 pm.

 

Councillor Jackie Greenow returned to the meeting, the time being 8:36 pm.

 

4        Subdivision Application 07/0121 at University of Western Sydney Lot 1721 DP 864087 (No. 56) Second Avenue, Kingswood. Applicant: Whelans Planning;  Owner: University of Western Sydney                                                                                                DA07/0121

154  RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Kevin Crameri OAM

That:

1.     This matter be deferred and Council write to the University of Western Sydney, requesting them to provide a representative to address Council regarding their future plans for the property the subject of this subdivision application.

2.      A further report be provided to Council concerning any progress made on the Werrington Arterial.

 

 

 

 

 

 

 

 

 

 

5        Development Application 06/1008 for proposed alterations and additions for St Clair Shopping Centre at Lot 1 DP 1018519 (No. 4) Endeavour Avenue, St Clair. Applicant: Planning Logic Pty Ltd;  Owner: Cambooya Properties Pty Limited             DA06/1008

155  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jackie Greenow

That:

1.      The information contained in the report on Development Application 06/1008 for proposed alterations and additions for St Clair Shopping Centre at Lot 1 DP 1018519 (No. 4) Endeavour Avenue, St Clair be received.

2.      DA 06/1008 for alterations and additions to St Clair Shopping Centre at Lot 1 DP 1018519 (No. 4) Endeavour Avenue, St Clair be granted consent, subject to the following standard and special conditions:

Standard Conditions

2.1         A001, A011, A012, A019, A021, A039, D001, D002, D009, D010, D014, E01A, E002 (An alternative fire solution in accordance with the recommendations of the Fire Safety Statement of Intent by Rawfire dated 6 November 2006 shall be provided by an accredited Fire Engineer prior to the issue of a Construction Certificate; and Approval in writing from the NSW Fire Brigades shall be obtained for the alternative solution in respect to perimeter vehicular access prior to the issue of a Construction Certificate), H001, H041, I003 (h), K001, K025, L001, L002, L008, P001, P002, Q001, Q006

Special Conditions

2.2         A Community Safety Management Plan is to be submitted to Council for written approval prior to the issue of a Construction Certificate. The Management Plan is to address the following issues:

2.2.1      Design of the Food Court is to ensure separation of vehicles and diners

2.2.2      Security of the car parking spaces to the rear of the building in Botany Lane (CCTV would not be effective unless monitored live by security staff or random controls being carried out during the night)

2.2.3      Lighting of all car parking areas should be provided to category P11

2.2.4      Luminaries used are to provide white light

2.2.5      Lighting should be consistent in order to reduce contrasts between shadows and illuminated areas, should be vandal resistant, and should be contained within the property boundary with no light being projected upwards

2.2.6      Vegetation proposed shall be revised and agreed to

2.2.7      The public toilets should be re-designed consistent with contemporary CPTED principles

2.2.8      Details on a commitment to the development and implementation of a shopping centre Protocol

2.3         An access report is to be prepared by a suitably qualified Access Consultant and submitted to Penrith Council prior to the issue of an Occupation Certificate. The report is to detail compliance of the shopping centre with the relevant Australian Standard

2.4         An accessible toilet is to be provided in the Parenting Room. Details are to be provided to Council prior to the issue of the Construction Certificate.

2.5         Detailed design plans of the proposed parking control system shall be submitted to Council's Senior Traffic Engineer for approval prior to the issue of a Construction Certificate. The approved parking control system shall be implemented and operational prior to the issue of an Occupation Certificate

2.6         Two (2) bays for emergency vehicles shall be provided in close proximity to the entrance area of the centre (i.e. adjacent to entry area 'A') and shall be signposted and/or line marked accordingly. Details to be provided to and approved by Council's Senior Traffic Engineer prior to the issue of the Construction Certificate

2.7         All loading and unloading to the site shall be undertaken at the proposed dock areas with no delivery vehicles accessing the shop fronts

2.8         All car parking and manoeuvring must be in accordance with AS2890 and Council's requirements. Full details are to be submitted to Council's Senior Development Engineer for approval prior to the issue of a Construction Certificate

2.9         Separate Development Applications are to be submitted to Council for the fit-outs of individual food court tenancies.

2.10       The applicant is to provide a car parking management plan for staff parking onsite.  This management plan shall be approved by Council prior to the issue of a construction certificate.

3.      Prior to the issue of development consent, Council officers confirm that consultation between the applicant and the Uniting Church has occurred to address the Church’s concerns regarding the use of their land for staff parking.

 

 

 

 

 

 

 

 

 

The City In Its Environment

 

7        Drainage Sub-Catchment Prioritisation                                                                            

156  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler

That:

1.     The information contained in the report on Drainage Sub-Catchment Prioritisation be received.

2.     The State Assisted Floodplain Management Grant offer of $100,000 from the Department of Environment and Climate Change (former DNR) be accepted.

3.     Council’s matching contribution fund of $50,000 be allocated from the 2006-07 surplus.

 

8        Rehabilitation of the former Jam Factory Site at Lots 1 - 3 DP 342275 Roper Road, Colyton                                                                                                                                             

157  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jackie Greenow

That:

1.     The information contained in the report on Rehabilitation of the former Jam Factory Site at Lots 1 - 3 DP 342275 Roper Road, Colyton be received.

2.     A Strategic Task be added to the draft Management Plan for 2007/2008 to prepare detailed plans and commence the rehabilitation of Lots 1 to 3 and Lot 92 Roper Road, Colyton.

3.     A further report be prepared for Council, detailing potential funding options for the implementation of this project, this report to be presented to Council prior to 30 June 2007.

4.     $30,000 be immediately provided for the detail design costs funded from the Environmental Protection Reserve, with detail design costs being provided to Council prior to 30 June 2007.

5.     Council thank the officers responsible for providing the report on Rehabilitation of the former Jam Factory site.

 

Leadership and Organisation

 

12      CPA National Public Sector Convention                                                                           

158  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Karen McKeown that the information contained in the report on CPA National Public Sector Convention be received.

 

 

 

 

13      Grants Officer - Activities 1 October 2006 - 31 March 2007                                           

159  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Karen McKeown that the information contained in the report on Grants Officer - Activities 1 October 2006 - 31 March 2007 be received.

 

14      GST Compliance Certificate                                                                                              

160  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Karen McKeown

That:

1.     The information contained in the report on GST Compliance Certificate be received.

2.     The Mayor, Deputy Mayor, General Manager and Chief Financial Officer sign the 2007 GST Compliance Certificate.

 

10      Occupational Health and Safety Certificate of Achievement Award                               

161  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Kevin Crameri OAM

That:

1.      The information contained in the report on Occupational Health and Safety Certificate of Achievement Award be received.

2.      Council congratulate Mr Noel Fuller and other staff responsible for the receipt of this Award.

 

11      2007 Local Government Association Conference                                                            

162  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jackie Greenow

That:

1.     The information contained in the report on 2007 Local Government Association Conference be received.

2.     Council nominate Councillors Jackie Greenow, Kevin Crameri OAM, Susan Page, Karen McKeown, Greg Davies, Pat Sheehy AM and Jim Aitken OAM as its delegates to the 2007 LGA Conference to be held in Coffs Harbour from 20 – 24 October 2007. 

3.     Councillors Steve Simat and Kaylene Allison be observers at the LGA Conference.

4.     Council sponsor up to three (3) Aboriginal observers, nominated by the Deerubbin Local Aboriginal Land Council, to attend the LGA Conference.

 

 

 

 

 

 

QUESTIONS WITHOUT NOTICE

 

QWN 1      Lot Sizes - Llandilo                                                                                                   

Councillor Jackie Greenow requested a report to Council detailing the history of lot sizes in Llandilo, and in particular a decision made on this matter some 50 years ago.

 

QWN 2      Relay for Life Event                                                                                                 

Councillor Garry Rumble asked that thanks be conveyed to all Council staff who assisted in the preparation and liaison with the organisers of the Relay for Life event, held at Howell Oval last weekend.  He noted that the efforts made by Council staff were very much appreciated.

 

QWN 3      Award to Darani Lewers                                                                                           

Councillor Garry Rumble requested that a letter of congratulations be sent to Darani Lewers in recognition of her recently being awarded an Honorary Doctorate of Visual Arts by the University of Sydney. 

 

QWN 4      Visual Arts Committee Membership                                                                       

Councillor Garry Rumble requested a memo reply updating the appointees to the Visual Arts Committee responsible for the Penrith Regional Gallery and Lewers Bequest.

 

QWN 5      Lewers Gallery - Maintenance Issue                                                                      

Councillor Garry Rumble requested that repairs be carried out to the loose corrugated iron roofing on the eastern verandah of the Lewers Gallery.

 

QWN 6      Repairs to Cricket Wickets at Darcy Smith Oval and Shaw Park                         

Councillor Karen McKeown requested an urgent report to the next meeting of Council, concerning the condition of cricket wickets at Darcy Smith Oval and Shaw Park, detailing any repairs needed to these facilities.

 

QWN 7      Repairs to Howell Oval and Rance Oval                                                                 

Councillor Karen McKeown requested a report to the July meeting of Council, concerning the condition of Howell and Rance Ovals, detailing any repairs needed to these facilities.

 

QWN 8      Leave of Absence                                                                                                     

Councillor Karen McKeown requested Leave of Absence from 25 May 2007 to 26 June 2007 inclusive.

163  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Kevin Crameri OAM  that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Pat Sheehy AM, ruled that the matter was urgent and should be dealt with at the meeting.

 

164  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Kevin Crameri OAM that Leave of Absence be granted to Councillor Karen McKeown from 25 May 2007 to 26 June 2007 inclusive.

 

QWN 9      Leave of Absence                                                                                                     

Councillor Kaylene Allison requested Leave of Absence from 26 May 2007 to 1 July 2007 inclusive.

165  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Kevin Crameri OAM that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Pat Sheehy AM, ruled that the matter was urgent and should be dealt with at the meeting.

 

166  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Kevin Crameri OAM that Leave of Absence be granted to Councillor Kaylene Allison from 26 May 2007 to 1 July 2007 inclusive.

 

Committee of the Whole

 

167  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Kevin Crameri OAM that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 9:12 pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Jackie Greenow seconded Councillor Kevin Crameri OAM that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

Leadership and Organisation

 

2        Commercial Matter - Council Property - Lease of Shop 7 Allen Arcade, 140-142 Henry Street, Penrith                                                                                                                                 

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Commercial Matter - Council Property - Lease of Shop 4 at Cranebrook Village Shopping Centre                                                                                                                                 

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

City as an Economy

 

4        Commercial Matter - Henry Street, Penrith                                                                     

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

The meeting resumed at 9:34 pm and the General Manager reported that the Committee of the Whole met at 9:12 pm on 7 May 2007, the following being present

 

His Worship the Mayor Councillor Pat Sheehy AM, Kaylene Allison, David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Greg Davies, Mark Davies, Ross Fowler, Jackie Greenow, Karen McKeown, Garry Rumble, and Steve Simat

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

CONFIDENTIAL BUSINESS

 

2        Commercial Matter - Council Property - Lease of Shop 7 Allen Arcade, 140-142 Henry Street, Penrith                                                                                                                     

RECOMMENDED on the MOTION of Councillor Jackie Greenow seconded Councillor Kevin Crameri OAM

CW2 That:

1.     The information contained in the report on Commercial Matter - Council Property - Lease of Shop 7 Allen Arcade, 140-142 Henry Street, Penrith be received.

2.     Council grant Australian Hearing Services a 3 year lease with an additional two terms of 3 years options over Shop 7 at Allen Arcade, 140-142 Henry Street, Penrith in accordance with the terms and conditions as outlined in the report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

3        Commercial Matter - Council Property - Lease of Shop 4 at Cranebrook Village Shopping Centre                                                                                                                                 

RECOMMENDED on the MOTION of Councillor Ross Fowler seconded Councillor Kevin Crameri OAM

 

CW3 That:

1.     The information contained in the report on Commercial Matter - Council Property - Lease of Shop 4 at Cranebrook Village Shopping Centre be received.

2.     Council grant Lux Invest Pty Ltd a 5 year lease with a 5 year option over Shop 4 at Cranebrook Village Shopping Centre, in accordance with the terms and conditions contained within the report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

4        Commercial Matter - Henry Street, Penrith                                                                     

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler

 

CW4 That:

1.     The information contained in the report on Commercial Matter - Henry Street, Penrith be received.

2.     The recommendation as proposed in the annexure to the Acting Property Development Manager’s report be adopted.

 

 

ADOPTION OF Committee of the Whole

 

168  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Karen McKeown that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3, and CW4 be adopted.

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 9:36 pm.

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 6.45pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·     Their name;

 

·     Organisation or group they are representing (if applicable);

 

·     Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·     Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·           The interest of the speaker (e.g. affected person, neighbour, applicant,        applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

 

Glenn McCarthy

Public Officer

02 4732 7649         


 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                       Page

 

1        Report and Recommendations of the Disability Access Committee Meeting held on 4 April 2007

 

2        Report and Recommendations of the Local Traffic Committee Meeting held on 7 May 2007

 

3        Report and Recommendations of the Policy Review Committee Meeting held on Monday 21 May 2007

 

 



Ordinary Meeting

28 May 2007

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Disability Access Committee MEETING

HELD ON 4 April, 2007

 

 

 

PRESENT

Councillor Jackie Greenow (Chair), Alison Herbert, Jill Huber, David Currie, Maeve Dunnett.

 

IN ATTENDANCE

 

Ben Felten, Disability Access Officer; Athena Kandris, Aged and Disability Services Officer; Vanessa Muscat, Environmental Health and Building Surveyor; Joe Ibbitson, Community Programs Co-ordinator; Graham Howe, Building Projects Co-ordinator; Hans Meijer, Asset Systems Manager; Steve Barratt, Building Approval Unit Co-ordinator; Jeni Pollard, Acting Community Development Manager; Dr Zoe Sofoulis and Adjunct Professor Helen Armstrong; Centre for Cultural Research at the University of Western Sydney.

 

APOLOGIES

DAC 6 RECOMMENDED that apologies be accepted from Councillor Lexie Cettolin and Tricia Hitchen.

 

CONFIRMATION OF MINUTES - Disability Access Committee Meeting - 7 February 2007

DAC 7 RECOMMENDED that the minutes of the Disability Access Committee Meeting of 7 February 2007 be confirmed.

 

DECLARATIONS OF INTEREST

 

No declarations of interest.

 

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

1        Universal Design Project with UWS and other Initiatives                                               

Ben Felten advised that Grant Collins had given apologies for the meeting as he is on leave.  Ben said he would answer any questions in respect to the Universal Design Project.  Ben advised that a meeting was held in Sydney at the NSW Disability Council with a number of key stakeholders including the Human Rights and Equal Opportunities Commission (HREOC).  This working party will investigate and develop input to developmental control plans that include universal design principles. 

 

David Currie expressed concern that this Council initiative could be sidetracked – it was important to keep moving forward with the design principles and not lose focus.

 

 

Ben Felten explained that the project with the University of Western Sydney is a grant project and that Council had developed clear goals and outcomes to obtain the funding.  Grant Collins will manage this project to see that the objectives are achieved.

 

There was discussion around the difference between the DDA and the BCA.  It was thought that a DCP was needed to have guidelines that have a form of recognition.

 

DAC 8 RECOMMENDED that the information contained in the report on Universal Design Project with UWS and other Initiatives be received.

 

2        Out and About - Universal Design and Cultural Context: Accessibility, diversity and recreational space in Penrith                                                                                             

Joe Ibbitson introduced Zoe Sofoulis and Helen Armstrong who presented the Out and About project.

 

On Council’s website there is a message from the Mayor concerning the project and explaining the background.  Penrith City Council would like parks accessible both physically and culturally.

 

Some of the points of discussion following the presentation included:

 

·    universal design is about spaces and parks being accessible by all people

·    Japan is leading the way in universal design for parks

·    the principles of universal design are:

·    equitable use

·    flexibility in use

·    simple and intuitive use

·    perceptible information

·    tolerance for error

·    low physical effort

·    size and space for approach and use

·    discussion around some of Penrith open space at Penrith North, Cranebrook, Jamison Park and Tench Reserve

·    people’s perceptions and issues about community mapping

·    part of the study is working with different business and stakeholders in Penrith, developers and major businesses

·    need to shift ownership out to stakeholders and community

·    Penrith can be very hot in summer and very cold in winter

·    more seating to be provided under trees and more trees to be provided

·    transport is an issue to get to the parks

·    guide dogs don’t like bindies

·    use of gazebos in parks

·    use of seating and tables to play games on

·    robust design for seating to alleviate damage by vandalism

·    use of lighting – can disturb natural habitat, uses more power

·    lighting removed because of anti-social behaviour

·    use of sensory sculpture

·    use of audio information tapes in parks

·    parks in Australia mainly used during the daytime

·    ground surface under trees

·    wider paths in parks so people can walk side by side or pass each other

·    consider youth and skateboarders

·    Crime Prevention Through Environmental Design (CPTED)

·    interesting designed space within the landscaping with shrubbery that is interesting visibly and to touch

 

Zoe Sofoulis asked if anyone on the committee would like to participate in the study.  Zoe also asked committee members if they knew anyone who understood the barriers and issues in terms of open space environment and would like to contribute to the study.  Zoe handed out the information sheets.

 

Jill Huber advised she would get in touch with the co-ordinator of PDRC and ask her to contact Zoe Sofoulis regarding the study.

 

Councillor Greenow thanked everyone for their comments and asked them to get in touch with Zoe Sofoulis and Helen Armstrong if they want to be part of the study – the number and email are on the bottom of the information sheet. 

 

DAC 9 RECOMMENDED that:

 

1.     The information contained in the report on Out and About - Universal Design and Cultural Context: Accessibility, diversity and recreational space in Penrith be received.

2.     Dr Zoe Sofoulis and Adjunct Professor Helen Armstrong be thanked for their presentation on the Out and About – Universal Design and Cultural Context project.

 

3        Better Together: A New Direction to Make NSW Government Services Work Better for People with a disability and their families 2007-2001                                                       

Athena Kandris advised that the Stronger Together policy was launched in Penrith and there had been interest from many community services.  A brief summary had been put together since the policy was launched with details of where the money had been distributed - the last page summarises what happened in Penrith.  Athena advised there are still some places in the transition to work programs. 

 

Athena Kandris advised she had copies available of the summarised version and the full version of the Better Together documentation.

 

David Currie expressed concern that there is no central point to put a client’s name down.  Athena said that usually advocates do it on their behalf.

 

There was discussion around:

 

·    where to find an advocate

·    difficulty navigating the system

·    hospitals organising services before a patient is discharged

·    how to find out this information if you have no knowledge of what to do

·    each provider has a different form

·    up to nine applications to be filled in

·    multiple forms give false numbers to the system.

 

Athena Kandris explained that the Penrith Community Care Forum is putting together a marketing strategy and every month there will be an article on a different service so that the community can become more aware. 

 

Athena Kandris advised that with the CIARR form – if you go to use one HACC service all your details get forwarded to another service so once assessed your information is there. 

 

Ben Felten informed the meeting that one initiative Council has facilitated is disability respite services getting together and producing one form.

 

DAC 10 RECOMMENDED that the information contained in the report on Better Together: A New Direction to Make NSW Government Services Work Better for People with a disability and their families 2007-2001 be received.

 

4        Access to Information - Alternate Formats                                                                       

Joe Ibbitson spoke to the report and advised that it was put together by Ben Felten and himself.  He said that it is a complicated area and a complex issue.  It involves multiple departments across Council and a number of decisions have to be made.  Some of the challenges are:

 

·    identifying the appropriate Council documents to be provided in alternate formats

·    determining which alternate formats the information will be provided in

·    resource implications of the provision of information in alternate formats

·    complexity of implementing protocol across the whole of Council

·    Council’s website software does not fully comply with World Wide Web consortium guidelines.

 

As there are a whole range issues it is a better solution to consider this matter as part of Stage two of the Disability Action Plan process.

 

DAC 11 RECOMMENDED that:

 

1.     The information contained in the report on Access to Information - Alternate Formats be received.

2.     The development and implementation of a Council protocol on Alternate Formats be included in the development of the Stage 2 Disability Action Plan.

 

Leadership and Organisation

 

5        EEO - Customer Service Training and Traineeships                                                       

Ben Felten spoke to the report and explained that he had been working with Paul Humphreys on the customer service training.  Any questions regarding EEO would be taken on notice. 

 

 

 

Ben Felten advised that there have been some really good initiatives with the training.  The Australian Network of Disability consultants is working with Paul Humphreys and Ben.  Two trial sessions and an evaluation process have been held with a lot of positive feedback. 

 

Ben Felten advised that training sessions were held last week with the Children’s Services team and that a specific model is being developed for child care staff.  It is hoped that the child care centre directors and administrative staff will go through this training in May.  It is hoped that the Workforce Development Department will take ownership of this program once it is developed.

 

Jill Huber enquired how often training with the staff will occur.  Ben replied that he gives a 20 minute presentation on the Disability Action Plan and awareness at orientation training which is held quarterly.  Ben added that a decision had not yet been made but it was hoped to put everyone through the customer service training at least once.

 

DAC 12 RECOMMENDED that the information contained in the report on EEO - Customer Service Training and Traineeships be received.

 

GENERAL BUSINESS

 

GB 1          Accessible Arts                                                                                                         

Joe Ibbitson advised that Accessible Arts is undertaking a program to develop a cultural action plan for people with a disability in NSW.  It has been learnt recently they have produced a background paper on developing the cultural action plan and will be following this up with a series of consultations.  Joe handed out two papers and advised that the nearest consultations are in the Blue Mountains or Parramatta.

Ben Felten advised that he would be able to attend the Parramatta consultation on Tuesday 19th June.

Joe Ibbitson asked if anyone is interested in going along to a consultation.  There is a specific session in the afternoon that Maeve Dunnett might be interested in.

Councillor Greenow enquired if it was necessary to inform the organisers of attendance.  Joe said it would be a good idea to let them know.

Maeve Dunnett advised that Blacktown Council has a WSAAS Project for Accessible Arts and are hosting a launch of their project at Blacktown City Arts Centre.

 

GB 2          City Access Page on Council’s Website                                                                  

Joe Ibbitson informed the committee of the progress with setting up the City Access webpages on Council’s website.

Joe showed the committee the home page for City access and the Disability Access Committee page with pictures of the members.  The aim, objectives and brief information about the term and appointment of the community representatives will also be included on the website.

Joe explained that the email template comes up when someone clicks on the page and this can be filled in.  The email will come into Council and Athena is the appointed administrator for this particular site.  Athena will send the email out to committee members.  Athena would also forward emails on to appropriate Council officers and inform the sender where their issue had been sent.  This process would be for a six month trial period.

Ben Felten assured the members that their personal contact details would remain private.

There was discussion around additional information to be included on the website.  It was agreed that there should be a general statement included listing a variety of disabilities, culture, age, social justice, and equity.

Joe Ibbitson advised that he would like to get sign off from committee members about the general statement so would contact people between now and the next meeting to obtain their approval.

 

GB 3          Disability Action Plan Stage 2                                                                                  

Joe Ibbitson informed the committee that resources have been identified and a report will be compiled for the June meeting.  A facilitator will be employed to organise the consultation process for the Disability Action Plan Stage 2.

 

GB 4          Employment                                                                                                               

Maeve Dunnett enquired about the process for a person with an intellectual disability to secure a job within Council. 

Councillor Greenow advised that all jobs are advertised in the local papers.  If someone applied for any of these positions and fit the criteria they would be eligible for a position.  Councillor Greenow advised that Council is considering having two specified traineeships that would suit people with a mobility or access disability and these will also be advertised in the paper.

Athena Kandris suggested contacting traineeship or employment agencies such as NOVA.  These agencies provide a large amount of support after people are employed.

Ben Felten added that Council has employed a person with intellectual disabilities as an outdoor worker.

Athena Kandris agreed to give Maeve Dunnett a list of disability employment agencies.

 

GB 5          MLAK Keys                                                                                                             

Graham Howe advised that he had received comments from the access consultant regarding the use of MLAK keys on toilets.  Graham listed some pros and cons for the use of MLAK keys:

The positives of using MLAK keys are:

·    the toilets are generally clean

·    they are reliable

·    they are not used by others

·    stops a lot of antisocial behaviour

·    security – can’t see if anyone is in there

·    heavily promoted through other agencies in our area


The negative point would be that people need a key to unlock the toilet.

 

Graham Howe asked for the Committee’s comments – whether they think MLAK keys are a good idea or agree with the access consultant that the toilets should be unlocked.

 

Discussion around the use of an MLAK key:

 

·    M-Lack keys cost about $12

·    need a Doctor’s certificate or a letter from a recognised disability organisation – can only be a temporary disability

·    before locking system came in toilets were vandalised and couldn’t be used

·    each toilet should be assessed on its own merits and location

·    suggestion to purchase keys at Council

·    signage be placed on toilets detailing where the MLAK key could be purchased

 

Jill Huber expressed the opinion that mothers with twin prams should be able to access the toilets as well as fathers with daughters and mothers with sons.

 

Graham Howe answered by explaining that combining an accessible toilet and baby change room another group of problems that have to be overcome are created.  It is difficult to keep these toilets clean and in a safe usable manner.  It is difficult to police the keys and no one gives the key back once they have one.  People look up the accessible toilets on their mobility map so they can plan their day and expect to be able to use them.

 

Ben Felten informed the meeting that there was a test case recently with HREOC and State Rail regarding MLAK keys and State Rail is now going to be putting in MLAK toilets.

 

Councillor Greenow summed up by saying that it seemed to be the consensus of opinion that the MLAK key should continue to be used.

 

GB 6          Living Books                                                                                                             

Alison Herbert enquired if Penrith Library would be adopting the living books scheme. 

Joe Ibbitson replied that this matter would be taken on notice and a response obtained.

 

GB 7          Audio Description Play                                                                                             

Jill Huber asked if Joan Sutherland Performing Arts Centre will be having audio theatre description plays.  Jill advised that some of the theatres in Sydney, including the Opera House, have the audio theatre description plays.  Audio description is the narration of visual aspects of live theatre - it is on a tape or CD and provides commentary before the performance starts including program details, descriptions of costumes and stage setting.  During the play there are descriptions of actions, expressions and gestures.

It was agreed to speak to the Joan Sutherland Performing Arts Centre and report back to the next meeting.

 

GB 8          St Marys Town Centre Access Map                                                                       

Ben Felten informed the meeting that St Marys Town Centres Access map is being updated.  A few more features will be incorporated on the reprinted version of the map - SMS telephones, audio text machines and new accessibility parking bays.  This process will be completed in the next few weeks.  The new St Marys map will also be placed on the website.

 

GB 9          DA Stage 2 Great River Walk                                                                                 

Vanessa Muscat informed the committee of the development application for Stage 2 of the Great River Walk – old ferry road crossing between the Log Cabin and the new development site right next door.  A very small portion of the walk is considered Stage 2.  The walk does have heritage issues because it was the original ferry crossing over the river.

Vanessa explained that the walk is like a basin with the hillside undulating down.  There are two major parts:  Memorial Avenue and reconstruction of the steps.  There are paved areas to one side of the path to enable wheelchair users to rest.

Vanessa Muscat advised that at the moment quite a large amount of retaining works have been done to stabilise the bank.  There is a plan to revegetate it.  The land falls three metres over 65 metres.

Ben Felten explained that outdoor areas do not have to comply with 1:14. 

Vanessa Muscat stated that to her knowledge there is scope to do minor amounts of cut and fill to build the path out.  Hans Meijer said that there are drainage pipes in these easements.

Councillor Greenow enquired if this area was on the heritage LEP.  Vanessa Muscat replied that the Log Cabin is and the gates on a neighbouring property are but she was not sure about the land itself.

Councillor Greenow asked if the committee would be interested in a meeting with the architects and designers because they can answer some of the questions that have been asked tonight.  Vanessa Muscat thought this the best solution and agreed to email the architects and designers so they can be more prepared for the meeting.

It was agreed that Joe Ibbitson would speak to Karin Schicht and David Currie and set up a mutually convenient date for a meeting.

 

There being no further business the Chairperson declared the meeting closed the time being 7.50pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Disability Access Committee meeting held on 4 April, 2007 be adopted.

 

 


Ordinary Meeting

28 May 2007

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 7 May, 2007

 

 

 

PRESENT

Michael Alderton – Road Network Services Engineer (Chairperson), Mayor Councillor Sheehy – Representative for the Member for Londonderry, Deputy Mayor Councillor Karen McKeown – Representative for the Member for Mulgoa, Acting Sergeant Mick Down – Penrith Police, Senior Constable Mark Elliott - St Marys/Regentville Police, Ian Lovelock – Roads and Traffic Authority

 

IN ATTENDANCE

 

Phil Sailes – Westbus, Stephen Barnes – Senior Traffic Engineer, David Drozd – Traffic Engineer, Sharon Maddox – Road Safety Co-ordinator, Noel Fuller – Co-ordinator Ranger Services

 

APOLOGIES

LTC 48  Councillor Greenow, Tim Horan – Representative for the Member for Penrith

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting – 2 April 2007

LTC 49  That the minutes of the Local Traffic Committee Meeting of 2 April 2007 be confirmed.

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

MASTER PROGRAM REPORTS

 

The City Supported by Infrastructure

 

1        St Marys Spring Festival Fun Run/Walk - Sunday, 30 September 2007                        

RECOMMENDATION

LTC 50  That:

1.     The information contained in the report on St Marys Spring Festival Fun Run/Walk - Sunday, 30 September 2007 be received.

2.     The organisers submit a Traffic Management Plan (TMP) to Council and Police for approval a minimum of six weeks prior to the event being held.

3.     The organisers be requested to advertise the proposed Fun Run/Walk in the local papers at least one week prior to the event.

4.     The route of the event, as proposed, be approved.

5.     All participants be requested to utilise the footpath areas along the route and not encroach onto the road carriageways.

6.     The organisers contact Westbus regarding the weekend bus services.

7.     The organisers obtain separate Police approval.

8.     The organisers follow Police directions.

9.     The organisers provide marshals where required.

10.   The organisers indemnify Council prior to the event against all claims for damage or injury which may result from conducting the event.

11.   The organisers submit to Council a copy of the Public Liability Insurance of $10 million, prior to the event.

12.   The organisers provide documentary evidence that the event fully complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

13.   All documentation conditioned be submitted to Council for information purposes at least one week prior to the event.

 

2        St Marys Community Fun Run/Walk - Sunday, 28 October 2007                                   

RECOMMENDATION

LTC 51  That:

1.   The information contained in the report on St Marys Community Fun Run/Walk - Sunday, 28 October 2007 be received.

2.   The organisers submit a Traffic Management Plan (TMP) to Council and Police for approval a minimum of six weeks prior to the event.

3.   The organisers be requested to advertise the proposed Fun Run/Walk in the local papers at least one week prior to the event.

4.   All participants be requested to utilise the footpath areas along the route and not encroach onto road carriageways.

5.   The route of the event, as proposed, be approved.

6.   The organisers contact Westbus regarding the weekend bus services.

7.   The organisers obtain separate Police approval.

8.   The organisers follow Police directions.

9.   The organisers provide marshals where required.

10. The organisers indemnify Council prior to the event against all claims for damage or injury which may result from conducting the event.

11. The organisers submit to Council a copy of the Public Liability Insurance of $10 million, prior to the event.

 

12. The organisers provide documentary evidence that the event fully complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

13. All documentation conditioned be submitted to Council for information purposes at least one week prior to the event.

 

3        St Marys Spring Festival and Street Parade – Saturday, 1 September 2007                 

Recommendation

          LTC 52  That:

 

1.   The information contained in the report on St Marys Spring Festival and Street Parade – Saturday, 1 September 2007 be received.

 

2.   A Transport Management Plan (TMP) be lodged by the organiser/applicant, for approval by the Roads and Traffic Authority, a minimum of eight weeks prior to the event.

 

3.   The organiser/applicant deliver letters to all property owners/tenants in the affected streets and advertise the proposed Festival in local papers at least two weeks prior to the event.

 

4.   The organiser/applicant co-ordinate with Westbus at least two weeks prior to the event, and request that Westbus advertise the changed route for the Festival on buses, at least one week prior to, and during, the Festival.

 

5.   The organiser/applicant co-ordinate with Council’s Traffic & Special Events Co‑ordinator (Gary Lawson on telephone 4732-7562) regarding appropriate signage and barricades required for the event, and to advise points of delivery for these facilities.

 

6.   The organisers be requested to co-ordinate advisory signs, as required, with Council’s Asset Manager:

 

·      for westbound traffic “Queen Street from Nariel Street to King Street will be temporarily closed to vehicular traffic on Saturday, 1 September 2007 (7.00am‑5.00pm)”

·      for eastbound traffic “Queen Street from Nariel Street to King Street will be temporarily closed to vehicular traffic on Saturday, 1 September 2007 (7.00am‑5.00pm)”.

 

The signs are to be placed on the Great Western Highway (on the concrete median and prior to Glossop Street for westbound traffic, and on the northern kerbside for eastbound traffic), approximately 50m from both approaches to Queen Street, at least two weeks before the Festival.

 

 

 

An additional sign is to be placed on Mamre Road, for northbound traffic, approximately 50m on the approach to the Great Western Highway indicating “Queen Street from Nariel Street to King Street will be temporarily closed to vehicular traffic on Saturday, 1 September 2007 (7.00am‑5.00pm)”.

 

7.  The organisers obtain separate Police approval.

 

8.  The organisers follow Police directions.

 

9.  The organisers place barricades and provide marshals where required by the approved TMP.

 

10. The organisers indemnify Council prior to the event against all claims for damage or injury which may result from conducting the event.

 

11. The organisers submit to Council a copy of Public Liability Insurance of $10 million, prior to the event.

 

12. The organisers provide documentary evidence that the event fully complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

 

13. All documentation conditioned be submitted to Council for information purposes at least one week prior to the event.

 

4        Union Lane, Penrith - Request for the Provision of Pavement Directional Arrows        

RECOMMENDATION

LTC 53  That:

1.     The information contained in the report on Union Lane, Penrith - Request for the Provision of Pavement Directional Arrows be received.

2.     30m of lane marking (S1) in Union Lane be provided on the approach to Worth Street, Penrith.

3.     The resident be advised of the Committee’s decision.

 

5        Cottage Street, Werrington - Provision of Parking Restrictions                                     

RECOMMENDATION

LTC 54  That:

1.     The information contained in the report on Cottage Street, Werrington - Provision of Parking Restrictions be received.

2.     “No Stopping” restrictions and associated linemarking be provided across the pedestrian access ramp in the carpark of the Victoria Street Community Cottage.

 

3.     The provision of a marked disabled space in the carpark of the Victoria Street Community Cottage not be supported.

4.     The Secretary of the Victoria Street Community Cottage be advised of the Committee’s recommendation.

 

6        Water Street, Emu Plains - Proposed Provision of ‘No Parking’ Restrictions               

RECOMMENDATION

LTC 55  That:

1.     The information contained in the report on Water Street, Emu Plains - Proposed Provision of ‘No Parking’ Restrictions be received.

2.     45m of full-time ‘No Parking’ restrictions be provided on the northern side of Water Street, west of the intersection with Government House Drive, Emu Plains, to 2m west of the driveway of house number 7 Water Street.  Affected residents in the vicinity of the proposed restrictions to be notified of the proposal and any substantial objections to be referred back to the LTC.

3.     10m of full-time ‘No Stopping’ restrictions be provided around both kerb returns at the intersection of Water Street and Government House Drive, Emu Plains.

 

GENERAL BUSINESS

 

GB 1          Glenmore Parkway/Morrison Street, Glenmore Park – Vehicles Crashing Through Side Fence  (Raised Council)                                                                                                                          

Council has received concerns from a resident in Devaney Avenue, Glenmore Park, regarding vehicles speeding through the roundabout at the intersection of Glenmore Parkway and Morrison Street, Glenmore Park.

 

The resident has advised that on two occasions vehicles have lost control at the roundabout, mounted the kerb and smashed through the side fence fronting Glenmore Parkway.  It is understood that the vehicles were travelling east along Glenmore Parkway, through the roundabout at Luttrell Street, through the Morrison Street roundabout, then into the side fence.

 

A site inspection has revealed that the deflection path and exit for vehicles travelling east through the Luttrell Street roundabout could be narrowed to slow vehicles down in this location which, in turn, would decrease speeds into the Morrison Street roundabout.  It is proposed to provide linemarking and raised rumble bars to increase deflection and slow vehicle travel speeds in this location.

 

To further improve safety at the intersection it is proposed to trim the existing vegetation on the Morrison Street roundabout to about 1.0m high, which would allow vehicles to see exit paths and vehicles currently on the roundabout.  The existing vegetation is over 2.0m high and limits sight distance for vehicles entering the roundabout.  In addition, it is proposed to provide bollards along the kerb alignment of Morrison Street from the intersection with Glenmore Parkway, for a distance of approximately 30m, to provide additional protection to 10 Devaney Avenue.

 

RECOMMENDATION

 

LTC 56  That:

 

1.   The provision of linemarking between the Town Terrace roundabout and Morrison Street roundabout on Glenmore Parkway, Glenmore Park be finalised and endorsed for construction.

 

2.   The vegetation on the roundabout at the intersection of Morrison Street and Glenmore Parkway be trimmed to approximately 1.0m high.

 

3.   Approximately 30m of bollards be placed along Morrison Street, Glenmore Park beside number 10 Devaney Avenue.

 

4.   The resident be advised of the Committee’s recommendation.

 

 

GB 2          The Northern Road/Vincent Road, Cranebrook – Proposed Extension to Concrete Median Island  (Raised Council)                                                                                                                          

Vincent Road forms the northern boundary of the North Cranebrook release area.  The Development Control Plan (DCP) developed in the late 1980s makes provision for the main vehicular access from The Northern Road to be via Andromeda Drive and a full closure of Vincent Road at The Northern Road intersection.  The intention of the closure was to prevent through traffic from using Vincent Road between The Northern Road and Cranebrook Road, and impacting on the amenity of the area, in particular those properties fronting Vincent Road including Henry Fulton Primary School.

 

The intersection of The Northern Road and Vincent Road is currently limited to left in left out only, which was implemented in accordance with Council’s resolution and Roads and Traffic Authority approval.

 

At its meeting on 13 October 2003, the Local Traffic Committee considered a report on this intersection and Police representatives advised the Committee that there had been infringement notices issued on vehicles illegally turning right into The Northern Road from Vincent Road, as well as vehicles making a U-turn on double barrier lines near the intersection.

 

At its meeting on 27 October 2003, Council resolved in part, on the recommendation of the Committee that:

 

1.   the Committee endorse construction of the extension of the concrete median island to be listed under the 2003/2004 LTC/Urgent Traffic Facilities Programme with provision for No Right Turn Warning signage to be installed along Vincent Road, north side, at a distance of about 20m west of Andromeda Drive;

2.   a copy of the design plan be forwarded to the Roads and Traffic Authority for approval, as The Northern Road is under their control and management;

3.   construction of the extension of the concrete median island be funded from 2003/2004 LTC/Urgent Traffic Facilities funded works.”

 

 

Due to unforeseen delays in the final design and approvals, the project was not completed in 2003/2004 and the funds were revoted to 2004/2005.  Subsequently, during this time the idea of relocating Vincent Road to line up with Seventh Avenue was raised to create a four-way intersection and roundabout-controlled intersection, hence the median island modifications were put on hold pending this investigation.

 

Investigations have been completed which determined that at this time the cost of relocating Vincent Road to line up with Seventh Avenue (creating a four-way intersection), together with land acquisition that would be required, is cost prohibitive.

 

Given that the original issue of vehicles making illegal turns at the intersection still exists, it is proposed to construct a left-turn slip island and guardrail in Vincent Road, together with a median island extension on The Northern Road.

 

NSW Fire Brigades has a station on Vincent Road that in emergencies has vehicles turning right out of Vincent Road into The Northern Road.  Under the Australian Road Rules, drivers of emergency vehicles are exempt from turning restrictions and can turn right from Vincent Road onto The Northern Road.  Consultation has been carried out with the NSW Fire Brigades, with no objections raised to the proposal provided fire vehicles can mount the concrete island.  Council’s Design Co-ordinator has confirmed that the proposed islands will be mountable for emergency vehicles.

 

RECOMMENDATION

 

LTC 57  That:

 

1.   The design plan for the provision of concrete islands and guardrail at the intersection of The Northern Road and Vincent Road be finalised and endorsed for construction.

 

2.   Approval from the Roads and Traffic Authority be sought prior to works commencing.

 

3.   Construction of the proposal be funded from 2006/2007 Major Traffic Facilities Programme.

 

 

GB 3          St Marys Railway Station Amenities Block – Graffiti  (Raised Council)             

Council’s Senior Traffic Engineer, on behalf of the Director~City Operations, advised that there is an ongoing problem with graffiti on the amenities block provided for Westbus drivers at the St Marys Railway Station bus interchange.  Although this building is not owned by Council and is located on State Rail Authority land, it is in a prominent location and the continual presence of graffiti may encourage recurring vandalism of other buildings in the area.

The Westbus representative advised that Westbus is making enquiries regarding painting a mural on the amenities block.

 

 

RECOMMENDATION

LTC 58  That Westbus be requested to remove the graffiti on the amenities block at the St Marys Railway Station bus interchange, and a formal application process be followed to arrange for the community to be involved in painting murals on the amenities block in an attempt to discourage further instances of vandalism in the area.

 

GB 4          Parkwood Grove, Emu Heights – Request to Replace Existing ‘No Stopping’ Signs with ‘No Parking’  (Raised Penrith Police)                                                                                               

The Penrith Police representative raised concerns on behalf of some parents from Emu Heights Primary School regarding the existing ‘No Stopping’ signs near the school gate.  The Police advised that the signs are either missing or painted with graffiti, and some parents are concerned about safety for students at this location.  There is no bus service at this gate, which is only a single gate used by a minority of students, and the ‘No Stopping’ restriction means that children have to cross the road to get to the school.  The Police requested that the existing ‘No Stopping’ signs be removed and replaced with ‘No Parking’ to allow parents to safely drop children off on that side of the road.

RECOMMENDATION

LTC 59  That Council investigate this matter and a report be submitted to the LTC.

 

 

 

 

There being no further business the Chairperson declared the meeting closed, the time being 10:05am.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 7 May, 2007 be adopted.

 

 


Ordinary Meeting

28 May 2007

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 21 May, 2007

 

 

 

 

PRESENT

His Worship the Mayor Councillor Pat Sheehy AM, Councillors Jim Aitken OAM, Kaylene Allison, Kevin Crameri OAM, Mark Davies, Ross Fowler, Jackie Greenow, Karen McKeown, Garry Rumble, Steve Simat and John Thain.

 

APOLOGIES

PRC 37 RECOMMENDED that apologies be accepted from Councillors David Bradbury, Greg Davies and Susan Page.

 

LEAVE OF ABSENCE                                                                                                                

His Worship the Mayor, Councillor Pat Sheehy AM advised that Councillor Lexie Cettolin requested Leave of Absence from 21 May 2007 to 25 June inclusive.

PRC 38 RECOMMENDED that the matter be brought forward and dealt with as a matter of urgency.

His Worship the Mayor, Councillor Pat Sheehy AM, ruled that the matter was urgent and should be dealt with at the meeting.

PRC 39 RECOMMENDED that Leave of Absence be granted to Councillor Lexie Cettolin from 21 May 2007 to 25 June 2007 inclusive.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 30 April 2007

PRC 40 RECOMMENDED that the minutes of the Policy Review Committee Meeting of 30 April 2007 be confirmed.

 

DECLARATIONS OF INTEREST

 There were no declarations of interest.

 

MASTER PROGRAM REPORTS

 

The City In Its Environment

 

3        Carbon Neutral Status of Council                                                                                      

Sustainability Unit Coorindator, Louise Petchell and Justin Sherrard of Cambiar Pty Ltd, gave presentations.

PRC 41 RECOMMENDED

That:

1.     The information contained in the report on Carbon Neutral Status of Council be received

2.     Council continue to advance and accelerate where practicable the implementation of its adopted plans to reduce energy use and greenhouse emissions, according to the priority directions discussed in the report

3.     A Working Party comprising Councillors Karen McKeown, Mark Davies, Ross Fowler and all interested and available Councillors be established to address the further development of Council’s Sustainability strategies including Carbon Neutral and its leadership role.

 

5        ICLEI Oceania: Accelerating Now! Conference 2007                                                     

PRC 42 RECOMMENDED that the information contained in the report on the  ICLEI Oceania: Accelerating Now! Conference 2007 be received.

 

Leadership and Organisation

 

1        2006-2007 Management Plan March Quarter Review                                                    

PRC 43 RECOMMENDED

That:

1.     The information contained in the report on 2006-2007 Management Plan March Quarter Review be received

2.     The 2006-2007 Management Plan Review as at 31 March 2007, including the revised estimates identified in the recommended budget, be adopted

3.     The proposed budget reallocations detailed in the report be adopted.

 

The City as a Social Place

 

2        Community Meeting at Regentville Hall                                                                          

PRC 44 RECOMMENDED

That:

1.     The information contained in the report on Community Meeting at Regentville Hall be received

2.     The Security Bonds for 18th and 21st birthdays be increased to $500.00 at all neighbourhood facilities in 2007/08

3.     The consumption of alcohol at Regentville Hall be prohibited

4.     Signs be erected in the carpark area prohibiting alcohol under s632 of the Local Government Act (acting contrary to notices)

5.     Functions at Regentville Hall are to have a 10:00pm close-down

6.       The operation of functions at Regentville Hall be monitored, and further priority measures as identified by the community be implemented if required.

 

 

 

The City as an Economy

 

4        International Links Visit to Korea and Japan, March 2007                                            

PRC 45 RECOMMENDED that the information contained in the report on International Links Visit to Korea and Japan, March 2007 be received.

 

There being no further business the Chairperson declared the meeting closed the time being 9:09pm.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 21 May, 2007 be adopted.

 

 

 



 

Item                                                                                                                                       Page

 

 

The City as a Social Place

 

1        Proposed Off-Leash Areas at Cranebrook, South Penrith and North St Marys

 

2        Provision of field lighting at Weir Reserve

 

3        Licence Agreement with Penrith Rugby Union Club at Andrews Road

 

4        Repairs to cricket squares

 

5        Finalisation of Lensworth Glenmore Park Limited Section 94 Liabilities for Glenmore Park Stage 1 Estate

 

6        Glenmore Park Stage 2 - Draft Section 94 Development Contributions Plan

 

7        Update of activities undertaken by the Development Services Department - Third Quarter 2006/2007

 

8        Community Assistance Program 2006-07 Rolling Component 

   

The City Supported by Infrastructure

 

9        Jack Williams Drive, Penrith - Parking Restrictions

 

10      Tender for Concrete Path Paving 3 seperate wards Ref: 22-06/07 

 

Leadership and Organisation

 

11      City Operations Directorate Report to end of April 2007

 

12      2007 Remuneration Tribunal Determination

 

13      Annual Insurance Renewals - Liability & Industrial Special Risk

 

14      Local Government Managers Australia (LGMA) Annual Finance Professionals Conference

 

15      Summary of Investments & Banking for the period 1 April to 30 April 2007 

  

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

The City in its Broader Context

 

 

There were no reports under this Master Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


The City as a Social Place

 

Item                                                                                                                                       Page

 

1        Proposed Off-Leash Areas at Cranebrook, South Penrith and North St Marys

 

2        Provision of field lighting at Weir Reserve

 

3        Licence Agreement with Penrith Rugby Union Club at Andrews Road

 

4        Repairs to cricket squares

 

5        Finalisation of Lensworth Glenmore Park Limited Section 94 Liabilities for Glenmore Park Stage 1 Estate

 

6        Glenmore Park Stage 2 - Draft Section 94 Development Contributions Plan

 

7        Update of activities undertaken by the Development Services Department - Third Quarter 2006/2007

 

8        Community Assistance Program 2006-07 Rolling Component 

 

 



Ordinary Meeting

28 May 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

1

Proposed Off-Leash Areas at Cranebrook, South Penrith and North St Marys   

 

Compiled by:                Noel Fuller, Coordinator Ranger and Animal Services

Authorised by:             Barry Ryan, Waste and Community Protection Manager   

Strategic Program Term Achievement: Strategies are in place to respond to the social and health needs of the community.

Critical Action: Undertake a program of activities to safeguard and improve the health of the community.

  

Previous Items:            Establishment of Additional Off Leash Areas for Dogs and Closure of Boronia Park Off Leash Area - Ordinary Meeting - 4 September 2006  

Purpose:

To advise Council on submissions received in respect of the proposal to establish off-leash areas in:   Boundary Road, Cranebrook;  Jamison Park, Racecourse Road, South Penrith; and Poplar Park, Poplar Street, North St Marys. 

The report recommends that an off-leash area for the exercising of dogs be established on land described as:  Drainage Reserve - Lot 100, DP 261535 and Public Reserve - Lot 102, DP 261535 Boundary Road, Cranebrook;  and, Public Reserve - Part Lot 1, DP 1057945, Lot A, DP 420410 at Jamison Park, Racecourse Road, South Penrith.  The report also recommends a further report to Council on the establishment of an off-leash area in St Marys be submitted when a suitable area is identified.

 

Background

A report to Council’s Ordinary Meeting of 4 September 2006 identified three sites as possibly being suitable for dog exercise off-leash areas.  The sites are described as:  Drainage Reserve - Lot 100, DP 261535 and Public Reserve – Lot 102, DP 261535 off Boundary Road, Cranebrook;  Public Reserve - Part Lot 1, DP1057945 Lot A, DP 420410 Jamison Park, Racecourse Road, South Penrith - as shown on the attached maps (Appendices A and B) being part of extensive open space areas; and Lot 652, DP 215148 Poplar Park, Poplar Street, North St Marys.

 

Council resolved at that meeting to advertise the three areas for public comment.

 

These areas were considered to have the potential to meet criteria generally accepted as being necessary for the establishment of off–leash areas.  These criteria are:

 

·    of sufficient size to allow animals to roam free and exercise

·    contain some tree cover and feature of interest to animals

·    seating can be conveniently provided

·    has easy road and pedestrian access

·    likelihood of inconvenience to nearby residents is minimal

·    on-site or adjacent vehicular parking is provided, if necessary

·    not located in close proximity to playgrounds, active parks or the like.

 

The concept of an off-leash area is to provide a defined area for dogs to roam off the lead legally, in an attempt to reduce the number of dogs not under effective control in other areas.  Owners of dogs using off-leash areas are still required to have their animals under control, i.e. the dogs are to be within sight of the owners at all times.

 

Council’s four existing off-leash areas at Victoria Street, Werrington;  Boronia Road, North St Marys;  St Clair Avenue, St Clair; and Wedmore Road, Emu Heights, are utilised by owners and their dogs, particularly in the morning and afternoons.

 

Current Situation

The proposal to establish additional off-leash areas in Cranebrook, South Penrith and North St Marys was advertised in the local press inviting public comment.  Residents adjoining the proposed off-leash areas were individually contacted and comments on the proposals were invited.

 

Cranebrook Proposal

Only one submission was received supporting the proposed establishment of an off-leash area in Cranebrook, and nine submissions were received opposing the proposal.

 

Comments were made recommending the off-leash area be fenced to prevent dogs escaping onto the road and being injured by passing traffic, and ensuring the safety of adults and children from dog attacks.  Financially, this would not be a viable option, although appropriate sign-posting would identify this area.

 

Consideration was taken of the number of children that play in the reserve, and the possibility of the local primary school needing the eastern area for playground activities.

 

Further correspondence was sent to the residents surrounding the proposed off-leash area.  The residents were advised that the off-leash area would be reduced in size and limited to an area west of the mound dissecting the flood basin, ending approximately twenty (20) metres from the rear fences of Ainslee and Apsley Circuit. 

 

There have been no written submissions from residents of Soling Crescent and Boundary Road regarding this proposal.

 

The mound dividing the flood basin would provide a separation between the eastern and western portions of the reserve making the western end of the reserve suitable for use as an off-leash area. 

 

Jamison Park Proposal

Two submissions were received supporting the proposed establishment in Jamison Park, South Penrith, with none received opposing this proposal.

 

Discussions with the Parks Construction & Maintenance Manager, Mr Raphael Collins, indicated the proposed installation of a footpath around Jamison Park, South Penrith would not impact on the off-leash area, as the pathway would be laid approximately twenty metres from the boundary of the off-leash area.

 

Parks Construction & Maintenance Manager’s Comments on the Jamison Park Proposal

It is envisaged that the perimeter pathway at Jamison Park would follow the edge of the roadways and therefore be well clear of the proposed off-leash area.  The exact set-out of this pathway has not been determined at this stage.

 

By allowing this off-leash area in the south-east section, it will help keep dog activities away from the active sporting fields, which is a considerable problem.

 

The other off leash areas in the city such as Wedmore Road, Emu Heights and Victoria Street, Werrington have similar arrangements, with these areas being close to pedestrian pathways.  Accordingly, the proposed area at Jamison Park is consistent with these areas.

 

Poplar Park, North St Marys Proposal

Five submissions were received opposing the proposed establishment of an off-leash area at Poplar Park, North St Marys, and none were received supporting this proposal.

 

Residents’ submissions on the establishment of the proposed off–leash area at Poplar Park expressed concerns that dogs might run onto the road in the immediate area, causing traffic accidents.  The submissions also highlighted the residents’ view that children would be deterred from playing in the adjacent children’s playground area and would limit the use of the reserve by local residents for recreational purposes.

 

Concern was expressed that Boronia Park would be a preferable location for an off-leash area due to its large size.  Poplar Park is smaller, with housing on three sides of the park and for that reason not favoured by nearby residents.

 

Concerns were raised over the possibility of a strong odour of urine and dog faeces being emitting from the area.  There is no evidence to support this view from the use of other off-leash areas established by Council, as off-leash areas are provided with bag dispensers being provided for the removal of dog faeces.

 

Concerns were raised over the high degree of pedestrian traffic through Poplar Park, as pedestrians often take a short cut through this park.

 

Whilst Council’s objectives in establishing a dog off-leash area were understood, the respondents believe that Council should consider the impact the proposed site would have on the ability of residents to continue to use this area of the reserve in the manner it has traditionally been used for.

 

Two respondents opposed the establishment of any off-leash areas within the Penrith LGA, stating there were far too many dog attacks on small children, as well as senior people, by dogs allowed to be unsupervised, and not wanting to tolerate anti-social behaviour in the reserves of burning bins and ripping out all the plastic bags supplied by Council.  This response was viewed as a general comment, as anti-social behaviour within Council’s adopted off-leash areas has been negligible.

 

It is recommended that the establishment of a proposed off-leash area in Poplar Park not proceed and alternative sites in St Marys be investigated.

 

Summary

As previously noted, the proposed sites are within large open space areas and generally satisfy the broad criteria accepted as being necessary for the establishment of off-leash areas.

 

There is strong opposition from the community to the establishment of an off-leash area in the public reserve at Poplar Park, Poplar Street, North St Marys.  Due to the number of respondents opposing the off-leash area, identified as Lot 652, DP 215148 Poplar Park, St Marys, an alternative site in St Marys should be investigated.

 

This report will recommend that appropriately sign-posted off-leash areas be established on the western end of the Drainage Reserve - Lot 100, DP 261535 and Public Reserve – Lot 102, DP 261535 off Boundary Road, Cranebrook (see map Appendix A), and Public Reserve - Part Lot 1, DP1057945, Lot A, DP 420410 Jamison Park, Racecourse Road, South Penrith (see map Appendix B).  In establishing these off-leash areas, the following will be provided:

 

·    visible signs which define the boundaries of the off-leash areas and provide guidance to users of the area

·    a suitable number of receptacles for the deposit of dog faeces

·    seating.

 

In addition to the above, Council Rangers will provide increased patrols of these areas.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Proposed Off-Leash Areas at Cranebrook, South Penrith and North St Marys be received.

2.     An off-leash area be established on land described as Drainage Reserve - Lot 100, DP 261535 and Public Reserve – Lot 102, DP 261535 off Boundary Road, Cranebrook.

3.     An off-leash area be established on land described as Public Reserve - Part Lot 1, DP1057945, Lot A, DP 420410 Jamison Park, Racecourse Road, South Penrith.

4.     A further report to Council on the establishment of an off-leash area in St Marys be submitted when a suitable area is identified.

 

ATTACHMENTS/APPENDICES

1. View

Appendix A - Boundary Road

1 Page

Appendix

2. View

Appendix B - Racecourse Road

1 Page

Appendix

 


Ordinary Meeting

28 May 2007

Appendix 1 - Appendix A - Boundary Road

 

 

 

 


Ordinary Meeting

28 May 2007

Appendix 2 - Appendix B - Racecourse Road

 

 

 

 


Ordinary Meeting

28 May 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

2

Provision of field lighting at Weir Reserve   

 

Compiled by:                Raphael Collins, Parks Construction & Maintenance Manager

Authorised by:             David Burns, Director - City Operations  

Requested by:              Councillor Lexie Cettolin

Strategic Program Term Achievement: The City’s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Ensure facilities and services reflect the City’s diverse current and future recreation and leisure needs.

     

Purpose:

To advise Council of the current arrangements made for the Brothers Junior Rugby League Club.  The report recommends the information be received.

 

Background

The Brothers Junior Rugby League Club was officially advised earlier this year by St Dominics College that it can no longer use the campus grounds.  The College is constructing additional buildings in and around the field area and does not want any further Club activities held on the campus.

 

The Penrith Junior Rugby League Club and the Brothers Club anticipated this decision, however they were somewhat surprised when the College made the announcement just prior to this season.  In order to accommodate the Brothers Junior Rugby League Club at another venue, the Junior Rugby League representative sides (Jersey Flegg, Harold Matthews and SG Ball) were relocated from Hickey’s Lane to Jamison Park.

 

Hickey’s Lane has two full sized and one modified field.  The northern field has been completely reconstructed in order to achieve a level surface and improved grass cover. New fencing has also been provided around the fields. This work was financed by the Club. 

 

The Brothers Junior Rugby League Club has 42 teams and Hickey’s Lane cannot accommodate all the Club’s training and weekend games.  This is the reason it has pursued the possible use of the Andrews Road Rugby Union stadium for senior grade home games. 

 

With only Hickey’s Lane available for training and games, there was an immediate need to find an additional floodlit field in Penrith for training.

 

At a meeting in March with representatives from Brothers, the Mayor, Councillor Cettolin and Council officers, it was decided that temporary floodlighting could be provided at Weir Reserve.  Weir Reserve was selected because of its isolated position and the intense training activities would not impact on any residents.  The adjacent rowing club was happy to have the Brothers use the field.

 

Hence, Weir Reserve was seen as a temporary training venue for the Brothers and urgent arrangements were made to install suitable field lighting.

 

Floodlighting for a full sized field generally costs between $35,000 and $40,000.  At Weir Reserve however, the costs were significantly reduced by using wooden poles and spare light fittings.  The total cost of the project was $24,582.

 

The field lighting was not included in the parks budget as a separate project.  Therefore, the entire amount was funded from the parks operational budget (maintenance).  To offset some of this expenditure, Council may wish to consider using voted works.  If there is no reimbursement or adjustment of this expenditure, it will have an impact on the delivery of maintenance improvements to existing parks assets.

Financial Services Manager’s comments

As the expenditure on the field lighting at Weir Reserve was not anticipated, no separate budget allocation was available, hence the works have been funded from the Parks operational budget.  This budget provides for items such as the replacement or repair of playground equipment, fencing and goal posts that have been vandalised, repairs for irrigation equipment and replacement of soft-fall materials.

 

To ensure that adequate funds remain available for Parks operations for the remainder of the year, there is an opportunity to provide the money for the lighting from either the small surplus ($46,000) anticipated for the 2006-07 year, or Councillors may consider that the use of voted works is appropriate for this purpose.

Conclusion

Weir Reserve is now being used by the Brothers nearly every evening for training.  This is only a temporary training venue, because the area they are using has been identified for a future rowing facility, pending Council consent.  In the meantime, designs are being prepared for Cranebrook Park as a future field for the Brothers, which will be funded from S94 contributions collected from Waterside Green.

 

 

RECOMMENDATION

That the information contained in the report on Provision of field lighting at Weir Reserve be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

28 May 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

3

Licence Agreement with Penrith Rugby Union Club at Andrews Road   

 

Compiled by:                Raphael Collins, Parks Construction & Maintenance Manager

Authorised by:             David Burns, Director - City Operations   

Strategic Program Term Achievement: The City’s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Facilitate joint use of the City’s recreation and leisure facilities, including co-location of programs.

      

Purpose:

To advise Council of the outcome from negotiations with the Penrith Rugby Union Club concerning the new Licence Agreement.  The report recommends that the Penrith Rugby Union Club be offered a licence under the terms as detailed in the report for a period of five years commencing 2007.

 

Background

At its Ordinary Meeting held on 5 March 2007, Council considered a report concerning the proposed License Agreement with Penrith Rugby Union Club at Andrews Road.  The recommendations from the report were:

 

1.   The Penrith Rugby Union Club be offered a licence in the terms set out in the report to the Ordinary Meeting of 5 March 2007.

2.   The Parks Construction & Maintenance Manager be authorised to sign any resulting agreement in terms set out in the report to the Ordinary Meeting of 5 March 2007.

3.   A further report be presented to Council, detailing the result of negotiations with the Penrith Rugby Union Club and the Brothers Junior Rugby League Club, before the licence agreement is signed.

 

The Penrith Rugby Union Club has been using the stadium on Andrews Road since 1979.  The Club has had a lease on the facility for a 20 year term which expired in March 2003.  Since then, the Club has had tenure of the facility on a month to month basis under the terms of the old lease.  It is proposed that the Club enter into a Licence Agreement with Council that provides assurance of tenure and acknowledgement of their investment in the facility.

 

One of the main issues concerning the proposed Licence Agreement was the request by Brothers Junior Rugby League Club to use the stadium for all their home (grade) games.  It was suggested by Council that this request be ‘built into’ the Licence Agreement, allowing the Brothers Club temporary use of the facility for 7 Sundays (35 games) throughout the 2007 season and that a further agreement may be negotiated by Council with the Brothers Junior Rugby League Club for possible use in 2008.

 

Since the 5 March meeting, negotiations have been ongoing with the Rugby Union and Brothers Junior Rugby League Clubs.  During this time, the final modifications to the building are well advanced so that it complies with the conditions set out in the Construction Certificate.  These building improvements will allow the Rugby Union Club to occupy the pavilion for public events.

Current Situation

The President of the Rugby Union Club met with Council’s Director of City Operations and the Assistant Legal Officer on 14 May 2007. The terms of the Licence Agreement were further negotiated.

 

As a result of this meeting, the Rugby Union Club has requested that changes be made to the original Licence Agreement that was presented to Council on 5 March 2007. The majority of the changes requested are minor in nature and do not affect the substance of the agreement. The minor changes relate to the addition or replacing of words only.

 

In relation to the requested changes that affect the substance of the Licence Agreement, the following comments are made in relation to those particular clauses:

 

Clause 21

The Rugby Union Club has requested that clause 21 be amended. The original clause 21 provided as follows:

 

“The Union Club shall be entitled to use the common facilities and meeting rooms marked on the attached plan, in accordance with any policies or rules adopted by any management committee or the Council.”

 

Instead, the Rugby Union Club has requested that the clause be replaced by the following words:

 

“The Union Club shall be entitled, subject to this agreement, to the unfettered use of all the facilities contained upon the land.”

 

This change is not seen to adversely affect the interests of any secondary user, or Council’s rights or obligations to the facility, given that the clause is “subject to this agreement”. The Rugby Union Club has always had the unfettered use of all the facilities, including the amenities, carpark, canteen, clubhouse, fields, and grandstand. This request has been agreed upon between Council officers and the Rugby Union Club.

 

Clause 25

The Rugby Union Club has requested that clause 25 be deleted entirely from the agreement. Clause 25 provides as follows:

 

“A further agreement may be negotiated by Council with the Bros for possible use of the Land for 2008. If disagreement occurs between any parties to this agreement or any third party, then the Council shall have the right to set the dates that the ‘Bros’ can use the Land in the Council’s absolute discretion, however the total of allocated days shall not be more than 7 in any given year.”

 

It is considered that this clause should remain part of the agreement. The clause provides for flexibility in the unlikely event that a ‘new’ home ground facility cannot be allocated for use by the Brothers Junior Rugby League Club.

 

The President of the Rugby Union Club has been advised that a representative of the Rugby Union Club is able to approach Council’s Executive Officer to address the Council on the issues presented in this report, including clause 25.

 

Clause 32

The Rugby Union Club has requested that the following new clause be added to the agreement:

 

“Council acknowledges that during the course of this Licence Agreement and any extension thereof pursuant to Clause 3 hereof, Council will maintain its annual grant to the Union Club or not less than $20,000.00 per annum to assist the Union Club to undertake its responsibility pursuant to Clause 8 hereof but not limited to those matters.”

 

The Chief Financial Officer is agreeable to this clause being included in the agreement.

 

Responsibility of ongoing Maintenance of the Building:

Responsibility for the ongoing maintenance of the building and the grounds shall be in accordance with Clauses 8 & 9 in accordance with the Licence Agreement.

 

Number of games played on the Main Field:

One operational issue that was not resolved through negotiation with both Clubs was the number of games played on the main field.  The Brothers contend they need to play all 5 of their grade games on the main field for 7 of their home games.

 

The Rugby Union Club want the Brothers to host only the 1st and Reserve Grade games on the main field and the other 3 games played on the outside practice field.

 

The Brothers are adamant that they need to play all their Grade games on the main field.

 

It should be mentioned that an independent sporting field management company ‘Garden Growing Solutions Pty Ltd’, has been engaged to monitor the condition of the main field. This company’s name will be included in Clauses 26 and 29 as requested by the Rugby Union Club.   In the case where the main field deteriorates from wear to an unsatisfactory standard, then the Brothers Junior Rugby League Club will have to make alternative arrangements for their Grade home games.  Hopefully, with the proper management of the field, this will not occur.

 

In the event of inclement weather conditions, it is our normal practice to allow the Associations and Clubs to make their own decision to close the respective grounds. Hence, under the Licence Agreement, the use of the Land in the event of inclement weather affecting the field shall be determined by the Rugby Union Club. Ideally, this decision should be made on the Friday before the weekend fixtures so that alternative arrangements can be made. The procedure for making a decision on the use of the Land is addressed by clause 31 of the Licence Agreement. Clause 31 provides that the Rugby Union Club shall always act reasonably in making a determination in accordance with that clause.

Summary

The preparation of the Licence Agreement with the Penrith Rugby Union was somewhat complicated, due to the request by the Brothers Junior Rugby League Club to use the main field.  Notwithstanding, the negotiations with the Rugby Union Club have been productive and concurrence on most of the issues has been achieved.  So far, two home game weekends have been played with no problems occurring.  Ultimately, the Licence Agreement will better define the roles and responsibilities for the ongoing management of the facility.

 

 

 

RECOMMENDATION

That:

1.       The information contained in the report on Licence Agreement with Penrith Rugby Union Club at Andrews Road be received.

2.       The Licence Agreement attached to the report be adopted for a five year period commencing 2007.

3.       Authority to execute the Licence Agreement be given to the Parks Construction & Maintenance Manager.

 

ATTACHMENTS/APPENDICES

1.  

Andrews Road Licence Agreement - Final

14 Pages

Attachment

 


Ordinary Meeting

28 May 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

4

Repairs to cricket squares   

 

Compiled by:                          Raphael Collins, Parks Construction & Maintenance Manager

Authorised by:                       David Burns, Director - City Operations  

Requested by:              Councillor Karen McKeown

Strategic Program Term Achievement: The City’s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Facilitate joint use of the City’s recreation and leisure facilities, including co-location of programs.

     

Purpose:

To respond to the Question Without Notice (QWN 6) asked by Councillor Karen McKeown at the Ordinary Meeting held on 7 May 2007 regarding urgent works required on the Darcy Smith and Shaw Park cricket squares.  The report recommends that the information concerning the repair work be received and financial assistance be considered.

 

Background

The Nepean District Cricket Association has written to Council providing details of the work required on the turf wicket squares at Shaw Park and Darcy Smith Oval and requesting financial assistance from Council to enable this work to be carried out.  The two squares have been assessed by a company specialising in wicket square work (‘Turf Darwin Australia’), who provided a quote to carry out the repairs.  The total amount of the work is $29,246.60, comprising:

 

·    Darcy Smith $11,855.80

·    Shaw Park $17,380.00.

 

The work on the cricket squares includes:

 

·    Remove surface layer of the entire wicket square to a depth of 150mm;

·    Replace soil with Oberon wicket soil;

·    Laser levelling of entire wicket square;

·    Fertilise sub-surface;

·    Replace wicket square with ‘legend couch’.

 

Parks staff were not aware of the concerns the Cricket Association had with the squares until well after last summer’s cricket season.  This was beyond the date of the project evaluation process which would have allowed consideration for next year’s budget.  Furthermore, the Cricket Association wanted the repairs carried out immediately, so the grounds could be used for next season.  The work on both squares has already been completed in early May, by a contractor for the Cricket Association, with no prior notice given to Council officers that the work was to commence. There is no available funding in the parks operational budget to undertake this work.

Financial Services Manager’s comments

Council has received a retrospective request for payment of half of the costs of repairing the two cricket squares ($14,624).  This amount has not been budgeted for and at this stage of the year it is difficult to identify a funding source.  There are insufficient funds remaining in the parks maintenance budget to provide for this request without impacting on the Parks Department’s capacity to respond to any unplanned maintenance requests over the balance of the financial year.

Summary

The two turf wicket squares at Darcy Smith and Shaw Park were constructed by Parks staff over 6 years ago.  It is not unusual for new turf squares to need some degree of repair work, especially within the first 10 years of service.  The grade cricket wickets (Howell, Cook and Rance Ovals) are given more attention by a qualified greenkeeper.  The club wicket squares receive less ongoing maintenance largely carried out by volunteer labour which makes them more in need of periodic renovations.

 

 

RECOMMENDATION

That:

1.   The information contained in the report on Repairs to cricket squares be received.

2.   The provision of financial assistance to the Nepean District Cricket Association be considered.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

28 May 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

5

Finalisation of Lensworth Glenmore Park Limited Section 94 Liabilities for Glenmore Park Stage 1 Estate   

 

Compiled by:                David Yee, Development Services Unit Coordinator

Authorised by:             Roger Nethercote, Environmental Planning Manager   

Strategic Program Term Achievement: Timely delivery of services to new release areas is being secured.

Critical Action: Prepare and implement services and infrastructure delivery plans for each new release area that ensures that the early establishment of services and facilities match community needs.

     

Purpose:

To advise Council of the finalisation of Lensworth Glenmore Park Limited Section 94 liabilities for the Glenmore Park Stage 1 estate. The report recommends that Council endorse the transfer of the Eastern Hamlets Child and Family Precinct site for an agreed payment.

 

Background

The majority of development in the Glenmore Park release area was undertaken by one developer.  In recent times, this company was Lensworth Glenmore Park Limited (LGPL).  The developer met a significant portion of their s94 Development Contributions liabilities by undertaking works identified in the Glenmore Park s94 Development Contributions Plan (s94 Plan).  These works are commonly known as Works In Kind (WIK). 

 

Given the foreseeable conclusion to development in the estate, in late 2003, Council entered into discussions with LGPL to undertake a reconciliation of the WIK Credits and remaining liabilities, ie the remaining undeveloped LGPL land holdings.  The process included the exhibition of amendments to the s94 Plan to include the acquisition of 3.3ha along Surveyors Creek, the Transmission Line Easement, Windmill Park, as well as an increase in the area of the Eastern Hamlets Child and Family Precinct site, Lot 8100 DP 876748, from 1.4 to 1.511ha (refer attached map).

 

LGPL requested that the final reconciliation of s94 liabilities be incorporated in a Deed of Agreement between Council and LGPL.  Council entered into negotiations with LGPL and a draft Deed was formulated.  The main elements of the Deed included the agreement of the value of the WIK, the transfer of various parcels of land to Council, including the transfer to Council of the transmission line easement, Surveyors Creek and Windmill Park, as well as the Eastern Hamlets Child and Family Precinct site.  At the time, it was estimated a cash adjustment was required in favour of Council for the balance of the s94 liabilities which would apply on the transfer of the Eastern Hamlets Child and Family Precinct site to Council.

 

In late 2004, LGPL was put up for sale before the Deed was able to be signed.  The purchaser of LGPL, Stockland Pty Ltd, sought to review the previously agreed negotiations.

Current Situation

The review of the draft Deed and associated WIK credits has now been completed with Stockland and is essentially the same as the previously agreed position with LGPL. 

 

Most of the various parcels of land identified have already been transferred to Council.  The current agreement also includes the transfer of the Eastern Hamlets Child and Family Precinct site. 

 

However, during the discussions, Stockland sold several parcels of land which reduced the extent of their remaining liability from approximately 14ha to 11.8ha of developable land.  The cash adjustment of the credits and liabilities now results in a payment by Council to Stockland for $249,307.  This amount will be payable upon the transfer of the Eastern Hamlets Child and Family Precinct site to Council. 

 

Conclusion

The transfer of the Eastern Hamlets site and payment by Council will finalise all LGPL s94 liabilities for their current land holdings in the existing Glenmore Park Release Area.

 

The transfer of the 1.511ha Eastern Hamlets site will allow the Child and Family Precinct project to proceed which is currently in the detailed design phase. 

 

It is recommended that Council accept the transfer of the Eastern Hamlets Child and Family Precinct site for the payment of $249,307 to Lensworth Glenmore Park Limited.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Finalisation of Lensworth Glenmore Park Limited Section 94 Liabilities for Glenmore Park Stage 1 Estate be received.

2.     Council endorse the payment of $249,307 to Lensworth Glenmore Park Limited from the Glenmore Park Section 94 contributions reserve upon the transfer of Lot 8100 DP 876748, the Eastern Hamlets Child and Family Precinct site, to Council.

3.     Council accept the transfer of the Eastern Hamlets Child and Family Precinct site.

 

ATTACHMENTS/APPENDICES

1. View

Site Map for Eastern Hamlets Child & Family Precinct

1 Page

Appendix

 


Ordinary Meeting

28 May 2007

Appendix 1 - Site Map for Eastern Hamlets Child & Family Precinct

 

 

 

 


Ordinary Meeting

28 May 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

6

Glenmore Park Stage 2 - Draft Section 94 Development Contributions Plan   

 

Compiled by:                Mark Broderick, Release Area Unit Coordinator

Authorised by:             Roger Nethercote, Environmental Planning Manager   

Strategic Program Term Achievement: Timely delivery of services to new release areas is being secured.

Critical Action: Prepare and implement services and infrastructure delivery plans for each new release area that ensures that the early establishment of services and facilities match community needs.

     

Purpose:

To present to Council the recently completed draft Section 94 Contributions Plan for Glenmore Park Stage 2.  The report recommends that the draft Contributions Plan be publicly exhibited.

 

Background

On 26 March 2007, Council resolved to publicly exhibit draft Penrith Local Environmental Plan 2007 – Glenmore Park Stage 2 (draft LEP) and a draft amendment to Penrith Development Control Plan 2006 Chapter 6 (draft DCP amendment) to incorporate controls relating to Glenmore Park Stage 2.

 

Council also resolved that further reports be provided to Council seeking endorsement of the proposed Planning Agreement and draft Section 94 Development Contributions Plan. 

Current Situation

Council wrote to the Department of Planning (DoP) on 2 April 2007, advising of Council’s resolution and seeking Section 65 certification to publicly exhibit the draft LEP.  We are currently awaiting its advice on this matter.

 

The Glenmore Park Stage 2 Land Owners Group (LOG) has also been advised of the current position.

 

A draft Contributions Plan has now been prepared and is presented to Council for its consideration for a public exhibition.  The draft plan is attached to this report. 

 

It is anticipated that this plan will be publicly exhibited concurrently with the draft LEP and draft DCP amendment for Glenmore Park Stage 2.

Draft Section 94 Development Contributions Plan

The draft Section 94 Development Contributions Plan provides the framework for the provision of public facilities in Glenmore Park Stage 2 and the mechanism for collecting contributions towards those facilities. 

                                            

The draft plan identifies a range of required capital works and associated cost estimates that support the new urban development.  This scope of works includes:

 

­ Local road improvements (upgrading Bradley Street)

­ Bus shelters

­ Cycleways

­ Trunk drainage

­ Surveyors Creek improvements

­ Riparian corridor planting

­ Active open space

­ Passive open space

­ Community facilities (Glenmore Park Child and Family Precinct in the adjoining Blue Hills estate)

­ Street tree planting

­ Land acquisition for open space elements.

 

Given detailed construction designs have not yet been advanced for the proposed works, the cost estimates have been based on concept designs which will be refined as the development advances.  Estimates have also been provided for the open space land acquisition elements within the Section 94 Plan, based upon our existing knowledge of land valuations in the City. 

 

This plan adopts as its basic rationale the following principles in establishing a nexus between a proposed development and the service or facility:

 

­ Provision of a service and/or facility via a Section 94 contribution is a measurable consequence of the proposed development;

­ The service and/or facility can be physically provided within a reasonable time interval.

 

This Plan also recognises that the new development and population growth is impacting upon the local environment.  The Plan provides for the revegetation of the identified biodiversity corridor land which extends along the alignment of Surveyors Creek, from the Mulgoa Nature Reserve to the south-eastern corner of the Glenmore Park Stage 2 site.  This area will also provide low scale passive recreation opportunities for the local community. 

 

The area utilised in the plan for contributions towards Traffic and Transport Management, Open Space and Community Facilities excludes the land areas identified for schools, retail/commercial areas and open spaces, as these development types do not contribute to the specific need for these facilities.  The demand for these facilities is generated on a per person/lot basis.  In order to ensure an adequate recovery mechanism, Council requires the collection of Section 94 contributions in new release areas to be on a per hectare basis. 

 

In order to achieve an equitable outcome that reflects the demand arising from the diversity in development density between the Surveyors Creek “housing” catchment and the Western “housing” catchment, different contribution rates are to be adopted.  Accordingly, the rates are calculated on a per person basis, and then apportioned on the population per hectare for each housing catchment.

 

The contributions for Trunk Drainage (including water quality facilities) are calculated on a per hectare rate (including all roads, development lots, but excluding all active and passive open space areas).

 

This Plan has also been prepared in accordance with the DoP’s Contributions Plan template. 

Planning Agreement

In addition to the proposed Section 94 Plan, a planning agreement between Council and the LOG is also proposed.  This matter was reported to Council on 26 March 2007, where a summary of matters to be dealt with under the planning agreement were summarised.  The planning agreement is well advanced, and the outcome of the Planning Agreement negotiations with the LOG will be reported to Council for consideration and endorsement once a final draft is finalised.  The planning agreement will need to be resolved and endorsed by Council prior to the draft LEP being forwarded to the DoP for gazettal.

Regional Infrastructure Levy

We have received recent advice that the DoP is working towards a determination of a final regional infrastructure levy contribution.  The DoP has been liaising with various agencies to cost specific infrastructure and environmental elements that will be funded by a regional infrastructure levy.  Those elements include regional road upgrading, bus services, primary school, conservation lands and riparian corridor.  It is expected that this will be finalised prior to the gazettal of the LEP for the estate.

Conclusion                          

The draft Section 94 Development Contributions Plan provides the means of collecting for a range of developer contributions which will support the provision of the trunk drainage system, roads and traffic management elements, active open space and community facilities.

 

The completion of the draft Section 94 Development Contributions Plan represents another significant element of the planning framework that will underpin this release area.

 

At this stage, it would be appropriate to publicly exhibit the draft Section 94 Development Contributions Plan concurrently with the draft LEP and draft DCP amendment.  This will be dependent upon the response from DoP giving its authority to exhibit the plans.

 

It is therefore recommended that Council endorse the attached draft Section 94 Development Contributions Plan for public exhibition and that the draft Plan be exhibited with the draft LEP and draft DCP amendment for Glenmore Park Stage 2.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Glenmore Park Stage 2 - Draft Section 94 Development Contributions Plan be received.

2.     In accordance with the Environmental Planning and Assessment Act 1979 and the Regulations 2000, the draft Section 94 Development Contributions Plan for Glenmore Park Stage 2 release area be publicly exhibited in accordance with the draft Plan attached to this report.

3.     A further report be presented to Council, following public exhibition of the draft Section 94 Development Contributions Plan, advising of the outcomes of the exhibition and making further recommendations relating to the adoption of the final Plan.

4.     The land owners group be advised of Council’s decision.

 

 

ATTACHMENTS/APPENDICES

1.  

Draft Glenmore Park Stage 2 Section 94 Development Contributions Plan

46 Pages

Attachment

 


Ordinary Meeting

28 May 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

7

Update of activities undertaken by the Development Services Department - Third Quarter 2006/2007   

 

Compiled by:                Steve Barratt, Building Approvals Unit Co-ordinator

Shari Hussein, Development Enquiry Co-ordinator

Peter Wood, Development Assessment Co-ordinator - North

Warwick Stimson, Development Assessment Co-ordinator - South

Authorised by:             Paul Lemm, Development Services Manager   

Strategic Program Term Achievement: Redevelopment of existing areas contributes to safe, sustainable, affordable and satisfying living environments and cohesive communities.

Critical Action: Work in partnership with the local community to foster understanding of the reasons why established areas are redeveloping.

     

Purpose:

To provide Council with information relating to the Department's performance and compliance activities.  The report recommends that the information be received.

 

Introduction

This report is for the period January – March 2007, and the report format is as follows:

 

1.   Key Development Services

2.   Other Development Services

3.   Service Improvement

 

The highlights of the Development Services Department during this quarter included:

 

·    Construction Certificate issued for $3.5 million alterations to the Civic Centre

·    Construction Certificate issued for major extension to Our Lady of the Way School at Emu Plains $900,000

·    Construction Certificate issued for three storey $4.2 million mixed use commercial building in Queen Street, St Marys

·    Major Fire Safety upgrades of Dunheved Golf Club, Penrith RSL, Penrith Bowling Club and St Marys Leagues Club

·    Development Consent issued for a proposed $7.5 million, multi-unit housing development for 44 apartments in Union Road, Penrith

·    Development Consent issued for a proposed $6.5 million ‘Trade Centre’ on Castlereagh Road, Penrith

·    Development Consent issued for a $2 million ‘Kennards Self Storage’ complex on Castlereagh Road, Penrith

·    Launch of the home-based business website as part of the Federally-funded Regulation Reduction Program.  The site provides on-line assistance and simplified documentation for starting up a home-based business and lodging a development application if Council approval is required.

1.       Key Development Services

The 2006/2007 Management Plan provides Key Performance Indicators (KPIs) for the provision of key development services (eg development assessment and issuing of construction certificates). The performance achieved in this quarter is reported below. Other development services (eg fire safety and building audits) are detailed later in this report.

1.1     Comparison of applications received 06/07

Figure 1 details the applications that were received in the March quarter, compared to the same quarter last year.  This graph reveals that there was a 16% (50) reduction in minor development applications and a 29% (81) reduction in construction certificates. There has been a 19% (15) increase in major Development Applications received in the corresponding period. The take up of development consents continues to reflect the uncertainty of the market.  The blend of development applications received has maintained a bias on commercial/industrial land rather than residential.

 

In this quarter, we have also continued to focus on other tasks, such as complaint resolution, reviews of the processes, implementation of new procedures, reduction in backlogs, and staff training.  This period has also posed challenges from a pure resource perspective with a number of positions becoming and remaining vacant.  It is anticipated that these positions will be filled soon.  In the meantime, the use of external resources for parts of the development application process will be considered.

 

Figure 1

1.2     Key Performance Indicators (KPIs)

Figure 2 illustrates the Department’s service, in relation to measurable KPIs for major Development Applications for the quarter, and provides a comparison with the same quarter last year.

 

 

 

 

 

 

Figure 2

 

Figure 2 demonstrates improvements in determination timeframes for all KPI categories, in particular the residential categories. Whilst “dual occupancy” was the only category to achieve the target of 60% of applications determined within 40 days, the other three categories were only marginally under. Across the board, there was a substantial improvement over previous years and the same quarter last year.

 

The following table provides details of KPIs for Council’s Building Approvals services for the quarter only.

 

Application Type

No. Received

No. Determined

No. & % within target

Target

DAs for 2 Storey Dwellings

17

26

(21) 81%

70% within 40 days

DAs for additions & Single Storey Dwellings

244

220

(195) 89%

85% within 40 days

Building Certificates

41

36

(32) 89%

90% within 21 days

Construction Certificates

201

197

(176) 89%

85% within 28 days

Complying Development Certificates

1

1

(1) 100%

100% within 7 days

Compliance Certificate Inspection

707

707

100%

100% within 24 hours of booking

Occupation Certificates

309

209

100%

100% within 7 days of satisfactory final inspection

TOTAL

1520

1396

 

 

 

The KPIs in this quarter were met except those for the determination of Building Certificates.  The actual performance for Building Certificates was only 1% less than the KPI. 

1.3     Development Applications in Progress

1.3.1 Major Development Applications

Figure 3 demonstrates that there were spikes in the number of new major applications, received by Council in August, November and March, compared with the other months. The total number of major applications determined for the 9 month period is (387) applications which exceeded the (348) received. Individual planning officer workloads have increased, due to existing vacancies.  It is expected that the existing performance will prove a challenge while DA numbers continue to increase and vacancies exist.

 

Figure 3

 

 

1.3.2  Minor Development Applications

Figure 4 demonstrates that January was quiet in terms of minor development application numbers, and significantly more applications were determined than were received.  There have been noticeable fluctuations in the number of DAs determined in the quarter, however, the number of DAs in progress has declined consistently since August 2006.

 


Figure 4

2.       Other Development Services

2.1     Pre-Lodgement Panel

 

Current Qtr

Multi-unit Housing

Dual Occupancy

Commercial

Industrial

Other

TOTAL

Oct - Dec 2006

2

1

5

5

13

Percentage

15%

8%

38.5%

38.5%

100%

 

Current Qtr

Multi-unit Housing

Dual Occupancy

Commercial

Industrial

Other

Cancelled

TOTAL

Jan – Mar 2007

2

3

12

12

2

31

Percentage

6%

10%

39%

39%

6%

100%

 

The percentage figures being conveyed for the January to March 2007 period show a rise in most types of development and significantly overall, when compared with the October to December 2006  figures.  The total number of meetings being convened has returned to July – September 2006 levels.  The increase is partly attributed to subdivisions now being included in pre-DA meetings.

 

The current quarter indicates a dominance of activity in the commercial and industrial sector over residential activities. The panel meetings that are being held are mostly, on average, for significantly smaller developments, being change of uses and minor subdivisions.  However, the overall number of panels is still not reaching expected levels, partly because the development market continues to be flat.

 

2.2     Building Audits

This program involves the review of development application files to ensure compliance with conditions of consent.  It is an important activity as it confirms that Council’s legislative responsibilities are met, reduces the likelihood of future litigation, and reduces the risk to the lives of occupants of premises under review.

 

During the quarter, 478 files for residential, commercial and industrial developments were audited and 817 non-compliances were followed up.  The residential applications audited included individual dwellings (48%), residential additions (9%) and swimming pools (43%).  The majority of outstanding issues identified were minor and are being resolved by negotiation.  Enforcement action was instigated for 19 (2%) of the residential files reviewed.  Enforcement action was not required for commercial and industrial developments. 

 

Any audit that reveals non-compliance with the conditions of consent that is not resolved by negotiation is pursued with future enforcement action.  The enforcement action involves:

·    The issue of notices and orders

·    Issuing Penalty Infringement Notices

·    Placing notations on Council’s Property Information System

·    Commencing proceedings in the appropriate Court

 

The enforcement action is continued until the compliance is achieved.

2.3     Fire Safety

This program comprises the approval and annual inspections of Places of Public Entertainment and the registration of Annual Fire Safety Statements on Council’s database.  The Environmental Planning and Assessment Act require Council to assess and determine applications for entertainment venues.  Annual inspections and review of approvals is a vital activity to ensure that safety levels are maintained.

 

Currently, there are 51 premises on the database that have annual entertainment approvals.  During the quarter, 8 entertainment approvals were issued for a further 12 months.

 

Owners of commercial and industrial premises are required by legislation to annually forward certification to Council, demonstrating that required fire services installed in their buildings are being maintained to an appropriate level.  As part of the Fire Safety Program, these certificates are reviewed to ensure that all fire services have been checked, and that the certificates have been completed in accordance with the requirements of the legislation.  The certificates are also registered on a database.  Owners are reminded of their responsibilities, and appropriate enforcement action is taken if they do not comply with these responsibilities.

 

This program has been implemented to reduce risks to life by encouraging building owners to maintain fire services so that in an emergency they are likely to operate effectively.  This equipment is designed to either warn building occupants of hazardous conditions and/or suppresses those conditions.

 

During the quarter, 330 properties were added to the database, increasing the total premises to 795.  Additionally, 49 Annual Fire Safety Statements were received from existing properties previously registered on the database.

 

2.4     Enforcement Matters

The following table details the complaints received and actioned during the quarter.

 

Complaint Type

Received

Outstanding No. & % Resolved

Unauthorised / Non-compliant development

 

8

 

0 (100%)

Dangerous Structures

7

1 (14%)

Stormwater Flooding - Urban

33

4 (88%)

Swimming Pool Fencing

10

1 (90%)

Waste Management

1

0 (100%)

Fire Safety

1

0 (100%)

Conditions of Approval

4

0 (100%)

 

During the quarter, a total of 64 complaints relating to building matters were received, with 58 (91%) being resolved. All complaints are pursued until compliance with relevant legislation is achieved.

 

2.5     Customer Service

The Administration Unit of the Development Services Department handles all Customer Service functions, and in this quarter achieved the following results:

 

·    Answered approximately 8,613 incoming phone calls

·    Produced 285 Outstanding Notice Certificates

·    Acknowledged 172 complaints

·    Answered 136 requests made under Section 12 of the Local Government Act

·    Acknowledged over 91 submissions made in relation to development applications

·    Scanned and converted over 800 consents into the new development application system.

3.       Service Improvement

3.1     Development Service On-line

Council officers visited Pittwater Council and Shellharbour Council to be given a demonstration of their “development service on-line” systems. 

 

Over the next 18 months, the on-line Development Service will be progressed. Council will be developing an on-line service focussed on achieving electronic lodgement of development applications (DA); an on-line DA public enquiry tool; on-line zoning information and mapping and 3D modelling. 

 

At the same time, there will be a move from hard copy files to electronic application files (within the IMS system) for development applications, construction certificates and the like.  A working group of officers has been established to work towards a “GO LIVE” date.  This will involve training of users, trialling working files and examining plan scanning requirements.

Conclusion

Development activity remains subdued, which is representative of the current market conditions.  Although there have been some challenges experienced throughout this quarter, in terms of vacancy rates, the department has maintained its ability to achieve the KPI targets.  There are early signs that the level of development interest is beginning to increase, which is noticeable through the increase in the number of pre-lodgement sessions being conducted.  In order to respond to the continued level of development activity in the next quarter, it will be necessary to introduce improved fast track processes for determination and to return the department to its capacity level.

 

 

RECOMMENDATION

That the information contained in the report on Update of activities undertaken by the Development Services Department - Third Quarter 2006/2007 be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

28 May 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

8

Community Assistance Program 2006-07 Rolling Component   

 

Compiled by:                Joanne Tran, Community Development Officer - Generalist

Joe Ibbitson, Community Programs Coordinator

Authorised by:             Erich Weller, Community Development Manager   

Strategic Program Term Achievement: Strategies are in place to respond to the social and health needs of the community.

Critical Action: Support community organisations and programs to meet identified community needs.

     

Purpose:

To advise Council of a request for 2006-07 Community Assistance Program funding.  The report recommends that Council approve an allocation of $1,000, under the Rolling Component of the 2006-07 Community Assistance Program, to assist South Penrith Youth and Neighbourhood Services (SPYNS) Inc. to conduct a seminar for local families of the Central Penrith and Kingswood areas on the topic of raising resilient children.

 

Background

Through the Community Assistance Program, Council makes small grants to non-profit organisations and community-based groups to help meet local community needs.  The maximum grant is $1,000.

 

There are three eligibility criteria endorsed by Council, which are:

 

·    Non-profit organisations providing one-off activities

·    Direct benefit to, and participation from, Penrith residents

·    Projects and project management in line with Council’s Access and Equity Policy.

 

Fundraising programs or organisations whose main job is to fundraise are not eligible.

Rolling Component

There are two components of the Community Assistance Program - the Planned Component and the Rolling Component. The Planned Component of the program is undertaken once a year in October/November. Recognising that not all needs for funding can be foreseen, the Rolling Component allows for one-off requests to be brought before Council at any time during the year.  This provides a flexible supplement to the Planned Component of the program.

Council has received a request from SPYNS Inc, on behalf of a number of project partners, for CAP funds to assist with organising an evening seminar for families across the Central Penrith / Kingswood areas to build the capacity of families in raising resilient children.

2006-07 Community Assistance Program Budget

The total budget for the 2006-07 combined Rolling and Planned Components of the Community Assistance Program is $26,000.  In December 2006, Council approved the expenditure of $19,019 for the 2006-07 Planned Component.  When approving the Planned Component expenditure, Council endorsed a transfer of $19.00 from the Rolling Component to fund the recommended Planned Component grants. 

 

In October 2006, Council approved an allocation of $1,000 from the Rolling Component for the Werrington Community Festival.  In February 2007, Council also approved an allocation of $1,000 from the Rolling Component for the International Women’s Day Wellbeing Project. Total expenditure from the Rolling Component at this point is $2,019.

 

The table below identifies that currently there is $4,981 available in the Rolling Component of the 2006-07 Community Assistance Program.

 

Table 1:     Community Assistance Program – Expenditure to Date

Community Assistance Program

Allocated

Expenditure to Date

Committed

Available

 

Planned Component

 

$19,000

 

$19,000                  

 

0

 

                 0

Rolling Component

        $7,000

           $2,019

0

        $4,981

Total annual funds

$26,000

         $21,019

0

        $4,981

Raising Resilient Children Project

SPYNS Inc has requested CAP Rolling Component funding, to provide an evening seminar for families of the Central Penrith and Kingswood areas on the topic of raising resilient children. The seminar will be held on 16 July, from 6:30pm – 8:30pm, at Penrith Primary School Hall. 

 

This project is the result of a partnership between SPYNS Inc, ATSI Youth Programs, Council’s Neighbourhood Renewal Program, Department of Education, and 8 local primary schools surrounding the Kingswood and Central Penrith learning cluster.

 

The CAP funding will contribute towards engaging a facilitator to provide seminar style information about raising resilient children and emotional intelligence. Participants will be provided with an opportunity to engage in a discussion of these matters in this seminar. 

 

Council’s Neighbourhood Renewal Program will be contributing towards the costs of child care, catering, and the provision of information stalls.  The Department of Education will also be providing financial support of $800 towards the cost of the facilitator’s fees for the evening session, as well as a similar daytime forum for teachers representing primary schools from across the local areas.

 

It is proposed to allocate $1,000 from the 2006-07 CAP Rolling Component funds to assist SPYNS Inc in the provision of an evening seminar for families in the Central Penrith/ Kingswood areas on the topic of raising resilient children. The seminar will be held on 16 July 2007.

 

 

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Community Assistance Program 2006-07 Rolling Component be received.

2.     Council approve a grant of $1,000, to SPYNS Inc, under the Rolling Component of the 2006-07 Community Assistance Program, to conduct an evening seminar, on 16 July 2007, for local families across the Central Penrith / Kingswood areas to explore the topic of raising resilient children.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


 

 

The City In Its Environment

 

 

There were no reports under this Master Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

The City as an Economy

 

 

There were no reports under this Master Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


The City Supported by Infrastructure

 

Item                                                                                                                                       Page

 

9        Jack Williams Drive, Penrith - Parking Restrictions

 

10      Tender for Concrete Path Paving 3 seperate wards Ref: 22-06/07 

 

 



Ordinary Meeting

28 May 2007

The City Supported by Infrastructure

 

 

The City Supported by Infrastructure

 

 

9

Jack Williams Drive, Penrith - Parking Restrictions   

 

Compiled by:                Stephen Barnes, Senior Traffic Engineer

Authorised by:             Michael Alderton, Road Network Services Engineer  

Requested By:             Councillor Greg Davies

Strategic Program Term Achievement: Road network capacity, safety and efficiency are improved and traffic congestion is reduced.

Critical Action: A program is being implemented to address deficiencies and areas of congestion in the Local Road Network.

     

Purpose:

To consider further information on parking in Jack Williams Drive, Penrith and the development consent conditions applicable.  The report recommends that the outstanding conditions of consent for Nepean Motor Group be implemented.

 

Background

The Local Traffic Committee, at its meeting of 4 December 2006, considered a report on the existing parking restrictions in Jack Williams Drive, Penrith. The Committee recommended that:

 

“1.  The information contained in the report on Jack Williams Drive, Penrith - Parking Restrictions be received.

 

 2.   2-Hour Parking (8:30am-6:00pm Mon-Fri & 8:30am-12:30pm Sat) restrictions be provided on the southern side of Jack Williams Drive, Penrith between Castlreagh Road and the Australia Post Distribution Centre.

 

 3.   The applicant for the Nepean Motor Group development be requested to amend the part-time No Parking signposting required as a condition of consent on the northern side of Jack Williams Drive to 2-Hour Parking (8:30am-6:00pm Mon–Fri & 8:30am-12:30pm Sat).

 

 4.   Councillor Greg Davies be advised.”

 

At its meeting of 11 December 2006, Council resolved that: 

 

“1.    The information contained in the report on Jack Williams Drive, Penrith - Parking Restrictions be received.

2.       A further report be bought to Council on parking in Jack Williams Drive, Penrith and the development conditions applicable”.

 

Informal discussions have taken place between Council’s Senior Traffic Engineer and the Environmental Planner, regarding implementation of the parking restrictions and parking space allocation for Nepean Motor Group required by Development Consent DA04/1320. 

 

Current Situation

As previously reported, Jack Williams Drive primarily provides access to part of the industrial precinct on the western side of Castlereagh Road and has been constructed to Council’s industrial road standard with a carriageway width of 13.0m.

 

Development of the road network, including the signalisation of the intersection with Castlereagh Road and the link with the existing road network off Borec Road and Lugard Street, occurred in early 2002.

 

The construction of light industrial premises off Jack Williams Drive on the allotments created by the subdivision also commenced in early 2002.  The determination of the number of off-street parking spaces required for each of those developments on Jack Williams Drive between Castlereagh Road and Borec Road, including the possible imposition of on-street parking restrictions, was considered based on the generic characteristics of each site such as allotment area, floor space, display area, employee numbers, etc.  The values of these characteristics for each of the sites and the resultant parking provision is summarised in approximate chronological order in the following table:

 

Col Wallis Motors (recently closed now operating as caravan sales)

·     Site Area

·     Floor Area

·     Display Area

·     Employee Numbers

·     Off Street Parking Spaces Provided

·     On Street Parking Restrictions

 

=

=

=

=

=

=

1.25ha

548m2

2,890m2

12

32 (visitors & staff)

Nil at approval stage (‘No Parking’ provided later at LTC & implemented in October 2006)

Care Logistics (previous four unit development)

·     Site Area

·     Floor Area

·     Display Area

·     Employee Numbers

·     Off Street Parking Spaces Provided

·     On Street Parking Restrictions

 

=

=

=

=

=

=

0.6ha

3,000m2

N/A

8

7 (staff parking only)

Nil

Australia Post

·     Site Area

·     Floor Area

·     Display Area

·     Employee Numbers

·     Off Street Parking Spaces Provided

·     On Street Parking Restrictions

 

=

=

=

=

=

=

1.2ha

6,480m2

N/A

115

135 (visitors & staff)

‘No Stopping 9:00am-5:00pm’ full frontage
(implemented June 2006)

Nepean Motor Group

·     Site Area

·     Floor Area (Display Area)

·     Employee Numbers

·     Off Street Parking Spaces Provided

·     On Street Parking Restrictions

 

=

=

=

=

=

2.1ha

3,865m2

50

140 (for servicing, visitors & staff)

No Parking (subsequently amended to ‘No Parking 9:00am-5:00pm’ – yet to be installed)

 

Penrith Subaru

·     Site Area

·     Floor Area

·     Display Area

·     Employee Numbers

·     Off Street Spaces Provided

·     On Street Parking Restrictions

 

=

=

=

=

=

=

3,179m2

423m2

790m2 external/210m2 internal

14 (sales only, no servicing)

25 (visitors & staff)

Nil at approval stage (‘No Parking’ provided later at LTC & implemented in October 2006)

 

A recent site inspection confirmed that the majority of the consent conditions imposed on the respective developments have been fulfilled, with the exception of the part-time ‘No Parking 9:00am-5:00pm’ restrictions on the northern side of Jack Williams Drive fronting Nepean Motor Group, which remains as an outstanding condition of consent.

 

It would also appear from the site inspection that a proportion of the 140 allocated spaces for servicing of clients vehicles and staff of Nepean Motor Group are being utilised as a holding area for pre-delivery vehicles, relegating some staff members to parking on street.

 

Having regard to the above, it is recommended that Council’s Environmental Landuse Unit be requested to investigate both matters identified with respect to the Nepean Motor Group application to ensure compliance with conditions of consent.

 

Conclusion

Council’s Senior Traffic Engineer has recently issued a memo to the Development Services Manager, requesting compliance with the conditions of consent regarding on-site parking and vehicle service parking within the Nepean Motor Group premises, and the implementation of timed ‘No Parking’ signage on Jack Williams Drive.

 

 

 

RECOMMENDATION

That the information contained in the report on Jack Williams Drive, Penrith - Parking Restrictions be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

28 May 2007

The City Supported by Infrastructure

 

 

The City Supported by Infrastructure

 

 

10

Tender for Concrete Path Paving 3 seperate wards Ref: 22-06/07    

 

Compiled by:                Robert Simpson, Construction Supervisor

Mal Ackerman, Supply Co-ordinator

Authorised by:             Gowry Gowrythasan, Civil Operations Engineer   

Strategic Program Term Achievement: A plan is being implemented for bus shelters, cycleways and footpath networks having regard for the access, health and recreational needs of the community.

Critical Action: Develop and implement footpath, cycleway and bus shelter programs, incorporating recommendations from the PLAN Study and identify the recurrent maintenance costs and funding sources.

     

Purpose:

To seek endorsement to proceed with the implementation of a schedule of rates contract for the provision of concrete paving services for the 2007/2008 program, with an option to extend the arrangements for a further 12 months (subject to satisfactory performance) with provision for rise and fall.  The report recommends that Council award a schedule of rates contract to Devcon Civil Pty Ltd for all program works proposed during the contract period for East, South and North Wards.

 

Background

During development of the 2006/2007 Management Plan, it was proposed to implement an accelerated program for the completion of outstanding Concrete Path Paving. The proposal is to condense the outstanding footpath program from a six year program to a two years program.

Previous tenders issued were based on a 12 month program of works and new tenders were issued annually.

It was proposed that the new tender be issued with an option for a further 12 month period.

 

Current Situation

Tenders for the provision of Concrete Paving Services for a 12 months period, commencing 1 July 2007, with an option to extend for further 12 months period, allowing for rise and fall provisions, were advertised on 20 March 2007 and closed on Tuesday, 18 April 2007.

 

A schedule of rates table was included for each ward for the following pay items:

 

1. 75mm thick unreinforced paths

2. 100mm thick paths reinforced with F72 mesh

3. Extra over for excavation deeper than l50mm below natural surface level

4. Pram/perambulator ramps

5. 125mm thick paths reinforced with F72 mesh

6. Hourly rate for labour

7. Location of Telstra with an accredited Telstra locator and location of other services

8. Location of Telstra services by potholing by non destructive digging machine technique

9. Supply of additional traffic controllers and signage.

 

The schedule for each ward included indicative quantities that enabled a total price to be calculated to allow a fair assessment of each tender. The three wards have different quantities which reflect the work that would be completed in each year of the accelerated footpath program.

 

This is a Schedule of Rates Contract, and although quantities of work were provided, it was clearly indicated that they are entirely hypothetical and must not be construed as being accurate estimates of the amount of works which it is intended to execute under this Contract. 

 

The quantities of works shown in the Schedule of Rates are only included to assess the relative values of the various tenders and assess the progress of the chosen contractor.

The contractor will be required to complete the quantity of work shown on the schedule and meet three progress milestones. 

 

The tender is for concrete construction work only. Council will pay additional costs for the disposal of excavated material, the relocation of services and other associated costs.

 

It was proposed in the Tender documents that Council may select one company to complete North Ward, one company to complete East Ward and two companies to complete South Ward. (South Ward has two contracts to reflect the large quantity of outstanding footpaths).

A company could be given more than one ward if they can prove they have the resources to complete the work in the specified timeframe.

 

Tenderers were required to submit their tender on a standard pro-forma sheet, which clearly identified the required response against each of the evaluation criteria.

 

All prospective tenderers were required to attend a pre tender briefing held on Tuesday, 10 April 2007.

Tender Evaluation Committee

The Tender Evaluation Committee consisted of Mal Ackerman, (Supply Co-ordinator), Robert Simpson (Project Engineer), and Mark McLachlan (Asset Coordinator)

 

Tender Evaluation Criteria

The selection criteria advertised and used in selecting the successful tenderers were as follows:

 

Mandatory Criteria

·    Conforming Requirements

·    Conflict of Interest

·    Insurance

·    Instrument of Agreement

·    Company Profile

·    Statement of Conformance

 

Scope of Requirements

·    Demonstrated ability in construction of similar projects

·    Compliance to minimal technical requirements

·    Project Completion times

 

Cost/Price

·    Total Project Cost

 

Business Category

·    Financial viability

·    Business record

·    Safety record

 

Management and Administration

·    Occupational Health & Safety and Public Liability Management

·    Project Management skills

·    Company resources and personnel

·    Quality Assurance systems

·    Environmental Management systems.

 

Summary of tenders received and annualised Cost

A total of 7 offers were received in response to the advertised tender. Not all tenderers submitted a tender for all three Wards.

 

The following table (Table 1) shows the tenders received for each Ward, along with the annualised cost, based on the schedule of quantities provided in the tender, and the unit rates submitted by each of the tenderers.

 

Note: As earlier mentioned in this report, there are 2 separate work programs for South Ward

 

Table 1

Respondent

Annualised Cost

 

East Ward

North Ward

South Ward (1)

South Ward (2)

Devcon Civil Pty Ltd

$472,725

$394,000

$398,512

$398,512

Danste Pty Ltd

$592,210

$506,335

$498,360

$498,360

Jay Zeds Decorative Concrete (Blue Diamond)

$675,235

$567,100

$567,100

$567,100

Ally Property Services Pty Ltd

$717,850

NQ

$586,935

$586,935

Beirut Paving Pty Ltd (Sydney Brick)

$814,100

$658,275

$658,275

$658,275

Adams Concreting

$901,500

$720,765

$719,795

$719,795

Fernandes Constructions Pty Ltd

NQ

$788,242

$788,242

$788,242

 

Devcon Civil Pty Ltd was the lowest tenderer in East Ward. Danste Pty Ltd was the second lowest tenderer and was $119,485 or 25% dearer.

 

Devcon Civil Pty Ltd was the lowest tenderer in North Ward. Danste Pty Ltd was the second lowest tenderer and was $112,335 or 29% dearer.

 

Devcon Civil Pty Ltd was the lowest tenderer in South Ward. Danste Pty Ltd was the second lowest tenderer and was $99,848 or 25% dearer for each work program.

 

There is a considerable cost saving to Council if Devcon Civil Pty Ltd is given all three wards to complete. The total cost to award all work to Devcon Civil Pty Ltd, including the 2 work programs for South Ward, is $1,663,749. As noted above, the impact of awarding part of the work to the next lowest tenderer (Danste Pty Ltd) would be quite significant.

 

Criteria Evaluation

Following the evaluation of all submissions, the Tender Evaluation Committee determined that the following companies met all of the requirements, and clearly demonstrated compliance against each of the evaluation criteria:

 

·    Devcon Civil Pty Ltd

·    Danste Pty Ltd

·    Beirut Paving Pty Ltd (Sydney Brick)

·    Ally Property Services Pty Ltd.

 

Jay Zeds Decorative Concrete (Blue Diamond) failed to demonstrate compliance in capability and resources, with limited experience in this type of work. They also demonstrated minimal compliance to OH&S Requirements.

 

Fernandes Constructions Pty Ltd provided limited response to each of the evaluation criteria and answered the majority of questions with a response “to be provided if successful”. There was no demonstrated compliance to OH&S requirements.

 

Evaluation Comments

As the two lowest tenderers (Devcon Civil Pty Ltd and Danste Pty Ltd) met the selection criteria, there was no advantage to Council in considering further the more expensive tenders.

 

Therefore, only Devcon Civil Pty Ltd and Danste Pty Ltd were shortlisted for further evaluation.

 

Devcon Civil Pty Ltd

This company was formerly known as Devries Concreting & Excavation and is based in Blacktown. It has an excellent track record with Council over the past 10 years, having completed extensive concrete footpaths to a high degree of quality and workmanship.

 

Since the formation of the new organisation, Devcon has recently expanded its resources to enable it to take on larger projects.

 

Devcon Civil Pty Ltd was asked to consider the amount of work that it could complete in twelve months, and if it could meet the three required progress deadlines. Devcon confirmed that it could complete all three wards.

 

From the response to the tender, past performance and further discussions, Devcon has fully demonstrated its capacity to perform the required work over all three wards.

 

Danste Pty Ltd

This company is based at Horsley Park and has satisfactorily completed similar work with Council over several years. It has demonstrated its capacity to perform the required work.

 

Whilst the cost submitted was considerably dearer for each ward, this company was considered as a viable backup in the event that Devcon Civil Pty Ltd was unable to meet the required program of work.

 

Summary

The Tender Evaluation Committee recommends that a Contract for the provision of Foot Path Paving Services for all 3 wards be awarded to Devcon Civil Pty Ltd as it represents the best overall value for money to Council, and has fully demonstrated its capability in meeting all of the specified requirements.

 

In the event that Devcon Civil Pty Ltd fails in meeting its obligations during the first 12 months of the Contract, then the Tender Evaluation Committee recommends that approval be given to engage the services of Danste Pty Ltd to complete any outstanding works.

 

Should this occur during the initial 12 month period, the option to extend the agreement for the following 12 month period will not proceed and new tenders will be requested.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Tender for Concrete Path Paving 3 seperate wards Ref: 22-06/07  be received.

2.     A Contract be awarded to Devcon Civil Pty Ltd for Concrete Path Paving for all 3 wards on a schedule of rates basis, for an initial period of 12 months, with an option to extend the arrangements for a further 12 month period (subject to satisfactory performance) ,with provision for rise and fall.

3.     In the event that Devcon Civil Pty Ltd defaults in meeting its obligations during the first 12 months, the Director - City Operations be given authorisation to engage the services of the second ranked contractor, Danste Pty Ltd.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Leadership and Organisation

 

Item                                                                                                                                       Page

 

11      City Operations Directorate Report to end of April 2007

 

12      2007 Remuneration Tribunal Determination

 

13      Annual Insurance Renewals - Liability & Industrial Special Risk

 

14      Local Government Managers Australia (LGMA) Annual Finance Professionals Conference

 

15      Summary of Investments & Banking for the period 1 April to 30 April 2007 

 

 



Ordinary Meeting

28 May 2007

Leadership and Organisation

 

 

Leadership and Organisation

 

 

11

City Operations Directorate Report to end of April 2007   

 

Compiled by:                Joanne Robertson, AM Secretary

Authorised by:             David Burns, Director - City Operations   

Strategic Program Term Achievement: Services and programs that Council provides are determined based on equity, customer requirements, community benefits and best value.

Critical Action: Deliver quality customer services, responsive to contemporary community expectations within available resources.

     

Purpose:

To inform Council on the progress of works of the City Operations Directorate.  The report recommends that the information be received.

 

Background

ASSET MANAGEMENT DEPARTMENT

 

Civil Operations

 

PROGRAM

 

STATUS REPORT

 

 

 

Urban Drainage Construction Program

Expenditure to Date:

Budget Estimate:

$271,334

$292,210

Drainage construction works in Parks Avenue, Kingswood is completed. All Urban Drainage Construction Program delivered.

 

Kerb & Gutter Program

Expenditure to Date:

Budget Estimate:

$260,407

$429,548