25 June 2007

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 25 June 2007 at 7:30pm.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours Faithfully

 

Alan Travers

General Manager

BUSINESS

 

1.           APOLOGIES

 

2.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Jim Aitken OAM - 7 June 2007 to 29 June 2007 inclusive.

Councillor Lexie Cettolin - 21 May 2007 to 25 June 2007 inclusive.

Councillor Karen McKeown - 25 May 2007 to 26 June 2007 inclusive.

Councillor Kaylene Allison - 26 May 2007 to 1 July 2007 inclusive.

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 28 May 2007.

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Interest

5.           ADDRESSING THE MEETING

 

6.           MAYORAL MINUTES

Locals receive 2007 Queen's Birthday Honours.

Council recognised for innovative use of compost.

7.           NOTICES OF MOTION

 

8.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Local Traffic Committee Meeting - 4 June 2007.

Policy Review Committee Meeting - 4 June 2007.

9.           MASTER PROGRAM REPORTS

 

10.         URGENT REPORTS (to be dealt with in the master program to which the item relates)

 

11.         QUESTIONS WITHOUT NOTICE

 

12.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 25 June 2007

 

table of contents

 

 

 

 

 

seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

report and recommendations of committees

 

 

master program reports

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 


 


Statement of Recognition of Penrith City’s

Aboriginal and Torres Strait Islander
Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 


 


Council Chambers Seating Arrangements

 

 

 

 

 

 

 

 

 

 


 

 


                                                        

 

 

Text Box: Public Gallery
Text Box: Managers
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Text Box: Press

Managers                          

 
   


 


 

 

 

 

 

 

 

MEETING CALENDAR

February 2007 - December 2007

 

 

TIME

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Ordinary Meetings

7.30 pm

12

5

 

7v

25*

2

 

3ü

 

 

 

 

26

23

28

 

23

13

24^

29

19

10

Policy Review Committee

7.30 pm

 

12

2@

 

4

9

 

10

 

 

3

19#+

 

30

21#

 

30

20#+

 

8@

5#

 

 

#    Meetings at which the Management Plan ¼ly  reviews are presented.

^     Election of Mayor/Deputy Mayor [only business]

#+  General Manager’s presentation – half year and end of year review

@   Strategic Program progress reports [only business]

v   Meeting at which the Draft Management Plan is adopted for exhibition

ü    Meeting at which the 2006/2007 Annual Statements are presented

*     Meeting at which the Management Plan for 2007/2008 is adopted

 

 

-                 Council’s Ordinary Meetings are held on a three-week cycle where practicable.

-                 Extraordinary Meetings are held as required.

-                 Policy Review Meetings are held on a three-week cycle where practicable.

-                 Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).  All meetings start at 7:30pm.

-                 Should you wish to address Council, please contact the Public Officer, Glenn McCarthy on 47327649


 

 

 

 

 

 

 

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 28 MAY 2007 AT 7:34 PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Pat Sheehy AM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor Councillor Pat Sheehy AM, Councillors Jim Aitken OAM, David Bradbury, Kevin Crameri OAM, Greg Davies, Mark Davies, Ross Fowler, Jackie Greenow, Susan Page, Garry Rumble, Steve Simat (arrived at 7:40 pm), and John Thain.

 

APOLOGIES

169  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Susan Page that the apology from Councillor Steve Simat be accepted.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Lexie Cettolin for the period 21 May 2007 to 25 June 2007 inclusive.

Leave of Absence was previously granted to Councillor Karen McKeown for the period 25 May 2007 to 26 June 2007 inclusive.

Leave of Absence was previously granted to Councillor Kaylene Allison for the period 26 May 2007 to 1 July 2007 inclusive.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 7 May 2007

170  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler that the minutes of the Ordinary Meeting of 7 May 2007 be confirmed.

 

 DECLARATIONS OF INTEREST

Councillor Garry Rumble declared a non-pecuniary interest in Item 2 - Provision of field lighting at Weir Reserve and Item 3 - Licence Agreement with Penrith Rugby Union Club at Andrews Road as his grandson plays for the Brothers Junior Rugby League Club.

 

 

 

Councillor Ross Fowler declared a non-pecuniary interest in Item 5 of the Committee of the Whole - Legal Matter - Penrith Whitewater Stadium as he is Chairman of Westpool, a Director on the Board of Penrith Whitewater Stadium, and a witness in the legal proceedings concerning this matter.

 

 Councillor Garry Rumble declared a non-pecuniary interest in Item 5 of the Committee of the Whole - Legal Matter - Penrith Whitewater Stadium as he is a Director on the Board of Penrith Whitewater Stadium.

 

Councillor Pat Sheehy AM declared a non-pecuniary interest in Item 5 of the Committee of the Whole - Legal Matter - Penrith Whitewater Stadium as he is a Director on the Board of Penrith Whitewater Stadium.

 

SUSPENSION OF STANDING ORDERS

171  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Mark Davies that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:38 pm.

 

Councillor Simat arrived at the meeting, the time being 7:40 pm.

 

Mr Chris Hobbs

Item 3 - Licence Agreement with Penrith Rugby Union Club at Andrews Road

 

Speaking FOR the Recommendation

 

Mr Hobbs was speaking as a representative of the Brothers Penrith Junior Rugby League Club and stated that he supports the licence agreement which allows the Brothers Club to play five home games every Sunday at the Andrews Road facility.  Mr Hobbs also stated that the Club is a voluntary organisation, receiving no grants, and that the Sunday sponsorship is provided on the basis of exposure to the crowd for the full five games per Sunday.  As such,  if two of the five games were relegated to an outside ground, there would be a substantial reduction in income to the Club. 

 

Mr Jim Hook

Item 3 - Licence Agreement with Penrith Rugby Union Club at Andrews Road

 

Speaking AGAINST the Recommendation

 

Mr Hook, speaking on behalf of the Penrith Rugby Club, presented a brief overview of the Club’s history at the Andrews Road grounds, and noted that the Rugby Club has had a 20 year lease on the facility, which expired in 2003.    Mr Hook stated that, whilst the Rugby Club has agreed to the Brothers Club being permitted to be a secondary user of the facility on a temporary basis for 2007, it is concerned that clause 25 of the proposed licence agreement is unnecessary, and that there is provision in clause 26 of the agreement for any secondary user to apply for temporary use of the facility.  Mr Hook also noted that there has always been a provision in the previous lease agreement for a negotiated process for any secondary user.  He stated that it is the Rugby Club’s view that, in future, any secondary user’s agreement should not be part of the primary user’s licence agreement, but should be the subject of a separate application.

 

RESUMPTION OF STANDING ORDERS

172  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Garry Rumble that Standing Orders be resumed, the time being 7:45 pm.

 

 MAYORAL MINUTES

 

1        Penrith City businesses win Western Sydney Industry Awards

 

173  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Jackie Greenow that the Mayoral Minute on Penrith City businesses win Western Sydney Industry Awards be received.

 

2        Penrith Council recognised for excellence in financial reporting   

 

174  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Jim Aitken OAM that the Mayoral Minute on Penrith Council recognised for excellence in financial reporting be received.

 

3        Council recognised by Spatial Sciences Board at 2007 Conference  

 

175  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Jackie Greenow that the Mayoral Minute on Council recognised by Spatial Sciences Board at 2007 Conference be received.

 

Reports of Committees

 

1        Report and Recommendations of the Disability Access Committee Meeting held on 4 April 2007 

176  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Ross Fowler that the recommendations contained in the Report and Recommendations of the Disability Access Committee meeting held on 4 April, 2007 be adopted.

 

2        Report and Recommendations of the Local Traffic Committee Meeting held on 7 May 2007         

177  RESOLVED on the MOTION of Councillor Susan Page seconded Councillor Ross Fowler that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 7 May, 2007 be adopted.

 

3        Report and Recommendations of the Policy Review Committee Meeting held on Monday 21 May 2007                                                                                                                                             

178  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Mark Davies that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 21 May, 2007 be adopted, subject to an amendment to the resolution at Item 2 - Community Meeting at Regentville Hall, which is to now read:

 

“That this matter be deferred in order that a meeting with the Management Committee of the Hall may take place, followed by a further report on the matter to the next available Policy Review Committee or Ordinary Meeting of Council.”

 

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

Councillor Mark Davies left the meeting, the time being 8:05 pm.

 

Councillor Mark Davies returned to the meeting, the time being 8:06 pm.

 

5        Finalisation of Lensworth Glenmore Park Limited Section 94 Liabilities for Glenmore Park Stage 1 Estate                                                                                                                     

179  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Susan Page

That:

1.     The information contained in the report on Finalisation of Lensworth Glenmore Park Limited Section 94 Liabilities for Glenmore Park Stage 1 Estate be received.

2.     Council endorse the payment of $249,307 to Lensworth Glenmore Park Limited from the Glenmore Park Section 94 contributions reserve upon the transfer of Lot 8100 DP 876748, the Eastern Hamlets Child and Family Precinct site, to Council.

3.     Council accept the transfer of the Eastern Hamlets Child and Family Precinct site.

 

8        Community Assistance Program 2006-07 Rolling Component                                        

180  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Susan Page

That:

1.     The information contained in the report on Community Assistance Program 2006-07 Rolling Component be received.

2.     Council approve a grant of $1,000, to SPYNS Inc, under the Rolling Component of the 2006-07 Community Assistance Program, to conduct an evening seminar, on 16 July 2007, for local families across the Central Penrith / Kingswood areas to explore the topic of raising resilient children.

 

 

 

 

 

 

1        Proposed Off-Leash Areas at Cranebrook, South Penrith and North St Marys            

181  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Proposed Off-Leash Areas at Cranebrook, South Penrith and North St Marys be received.

2.     An off-leash area be established on land described as Drainage Reserve - Lot 100, DP 261535 and Public Reserve – Lot 102, DP 261535 off Boundary Road, Cranebrook.

3.     An off-leash area be established on land described as Public Reserve - Part Lot 1, DP1057945, Lot A, DP 420410 Jamison Park, Racecourse Road, South Penrith.

4.     A further report to Council on the establishment of an off-leash area in St Marys be submitted when a suitable area is identified.

 

2        Provision of field lighting at Weir Reserve                                                                       

A MOTION was moved by Councillor John Thain seconded Councillor Ross Fowler

That:

1.      The information contained in the report on Provision of field lighting at Weir Reserve be received.

2.      An amount of $24,582 be allocated from North Ward voted works to provide field lighting at Weir Reserve.

182  An AMENDMENT was moved by Councillor Garry Rumble seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on Provision of field lighting at Weir   Reserve be received.

2.     An amount of $8,194 be allocated from each of North, South and East Ward voted works to provide field lighting at Weir Reserve.

With the concurrence of the seconder, Councillor John Thain WITHDREW the MOTION.

The AMENDMENT became the MOTION and on being put to the meeting was CARRIED.

 

3        Licence Agreement with Penrith Rugby Union Club at Andrews Road                          

183  RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Ross Fowler

That:

1.       The information contained in the report on Licence Agreement with Penrith Rugby Union Club at Andrews Road be received.

 

 

2.       The Licence Agreement attached to the report, with the following amendments as circulated, be adopted for a five year period commencing 2007:

Additional Clause

33.         DISPUTE RESOLUTION

33.1     The parties to this agreement are free to use reasonable efforts to resolve by negotiation any problems that arise between them under this agreement.  Neither party will resort to legal proceedings or terminate this agreement, until the following processes have been exhausted.

 

33.2 Notification

 

(a)    If a problem arises under this agreement which is not resolved by the discussion between the parties or is sufficiently serious that it cannot be resolved at an operational level either party may notify the other party that the matter should be referred to the General Managers of Council and the Union Club for consideration if this matter is not resolved.

(b)   Should the General Managers fail to reach a resolution in accordance with subsection (a) within five (5) working days (or such other time frames agreed between the parties) the parties may agree to mediation prior to taking any form of legal proceedings.  The mediator will be selected by an agreement between the parties.  If an agreement cannot be reached between the parties then a mediator shall be selected by the president of the Law Society of NSW.  The cost for the mediation should be borne equally between the Council and the Union Club.

(c)    The parties agree that they will continue this agreement while attempts are made to resolve the dispute.

 

                             Amendment to Clause 27

                             Delete sub-clause a).

 

3.       Authority to execute the Licence Agreement be given to the Parks Construction & Maintenance Manager.

 

4        Repairs to cricket squares                                                                                                 

184  RESOLVED on the MOTION of Councillor Susan Page seconded Councillor John Thain

That:

1.   The information contained in the report on Repairs to cricket squares be received.

 

2.   An amount of  $7,312 be allocated from each of North and South Ward voted works for repairs to the cricket squares at Darcy Smith Oval and Shaw Park.

 

6        Glenmore Park Stage 2 - Draft Section 94 Development Contributions Plan                

185  RESOLVED on the MOTION of Councillor Steve Simat seconded Councillor Susan Page

That:

1.     The information contained in the report on Glenmore Park Stage 2 - Draft Section 94 Development Contributions Plan be received.

2.     In accordance with the Environmental Planning and Assessment Act 1979 and the Regulations 2000, the draft Section 94 Development Contributions Plan for Glenmore Park Stage 2 release area be publicly exhibited in accordance with the draft Plan attached to this report.

3.     A further report be presented to Council, following public exhibition of the draft Section 94 Development Contributions Plan, advising of the outcomes of the exhibition and making further recommendations relating to the adoption of the final Plan.

4.     The land owners group be advised of Council’s decision.

 

7        Update of activities undertaken by the Development Services Department - Third Quarter 2006/2007   

186  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Kevin Crameri OAM that the information contained in the report on Update of activities undertaken by the Development Services Department - Third Quarter 2006/2007 be received.

 

The City Supported by Infrastructure

 

10      Tender for Concrete Path Paving 3 seperate wards Ref: 22-06/07                                 

187  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Garry Rumble

That:

1.     The information contained in the report on Tender for Concrete Path Paving 3 seperate wards Ref: 22-06/07  be received.

2.     A Contract be awarded to Devcon Civil Pty Ltd for Concrete Path Paving for all 3 wards on a schedule of rates basis, for an initial period of 12 months, with an option to extend the arrangements for a further 12 month period (subject to satisfactory performance) ,with provision for rise and fall.

3.     In the event that Devcon Civil Pty Ltd defaults in meeting its obligations during the first 12 months, the Director - City Operations be given authorisation to engage the services of the second ranked contractor, Danste Pty Ltd.

 

9        Jack Williams Drive, Penrith - Parking Restrictions                                                       

188  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Susan Page that this matter be deferred for further information and clarification, in particular regarding the imposition of similar conditions on the south side of Jack Williams Drive.

 

Leadership and Organisation

 

12      2007 Remuneration Tribunal Determination                                                                    

189  RESOLVED on the MOTION of Councillor Susan Page seconded Councillor Greg Davies

That:

1.     The information contained in the report on 2007 Remuneration Tribunal Determination be received.

2.     The fees payable to the Mayor and Councillors for 2007/2008 be set at the maximum level permitted.

 

14      Local Government Managers Australia (LGMA) Annual Finance Professionals Conference

190  RESOLVED on the MOTION of Councillor Susan Page seconded Councillor Mark Davies that the information contained in the report on Local Government Managers Australia (LGMA) Annual Finance Professionals Conference be received.

 

15      Summary of Investments & Banking for the period 1 April to 30 April 2007                 

191  RESOLVED on the MOTION of Councillor Susan Page seconded Councillor Greg Davies

That:

1.     The information contained in the report on Summary of Investments & Banking for the period 1 April to 30 April 2007  be received.

2.     The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 April 2007 to 30 April 2007 be noted and accepted.

3.     The graphical investment analysis as at 30 April 2007 be noted.

 

11      City Operations Directorate Report to end of April 2007                                                

192  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Jackie Greenow that the information contained in the report on City Operations Directorate Report to end of April 2007, be received.

 

 

 

 

 

 

13      Annual Insurance Renewals - Liability & Industrial Special Risk                                  

193  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Annual Insurance Renewals - Liability & Industrial Special Risk be received.

2.     Council retain its $100,000 claims excess for Public Liability and agree to pay a contribution of $923,000 to Westpool for liability cover.

3.     Council retain its $20,000 claims excess for Industrial Special Risk and General Property cover and agree to pay a contribution of $334,000 to United Independent Pools.

 

QUESTIONS WITHOUT NOTICE

 

QWN 1      Jam Factory Site                                                                                                       

Councillor Greg Davies requested a report to Council providing details as to the future number of fields to be provided at the Jam Factory Site, and also the proposed future use of these fields.

 

QWN 2      Peppertree Oval, Erskine Park                                                                                

Councillor Greg Davies requested a memo reply, to be followed by a report to Council, concerning the possible upgrading of Peppertree Oval, Erskine Park for use by Erskine Park High School.

 

 

QWN 3      Bicycle Path Network throughout Penrith City                                                       

Councillor David Bradbury requested a report to Council on the status of the provision of a bicycle path network throughout Penrith City, in particular its connection to the M7 Motorway.

 

QWN 4      Provision of Memorial                                                                                              

Councillor David Bradbury requested a report to Council providing details and options for the erection of a local memorial to remember those local residents who have lost their lives in the course of their employment activities.

 

QWN 5      Council Carpark opposite St Marys Railway Station                                             

Councillor David Bradbury requested that action be taken to improve the standard of cleanliness and visual appeal of the Council carpark opposite the railway station at St Marys, on the southern side, next to Coles.

 

 

 

QWN 6      Investigations into odour complaints in St Marys area                                          

Councillor David Bradbury requested a memo reply to all East Ward Councillors on the progress of Council’s investigations into the odour complaints in the St Marys area.

 

QWN 7      Traffic Calming Devices - Lethbridge Avenue and John Oxley Avenue,      Werrington         

Councillor John Thain requested that the Local Traffic Committee be asked to investigate the possibility of providing signage in the area of the new traffic calming devices in Lethbridge Avenue and John Oxley Avenue, Werrington, as approaches on both sides could be potentially dangerous.

 

QWN 8      Rationalisation of Economic Development Activities of Council                           

Councillor Ross Fowler requested a report to Council concerning opportunities which may exist for a rationalisation of the economic development activities of Council and those of funded organisations such as Penrith Valley Economic Development Corporation, Penrith City Centre Association, and the St Marys equivalent.

 

QWN 9      Shuttle Bus                                                                                                                

Councillor Ross Fowler requested a report to Council canvassing the options that are available regarding a free, accessible shuttle bus throughout the Penrith/St Marys area (including University of Western Sydney), the report to consider the route of the bus, frequency of trips, and funding options available (ie paid parking and long term lease of permanent parking places).

 

QWN 10    Leave of Absence                                                                                                     

Councillor Ross Fowler requested Leave of Absence from 2 June 2007 to 17 June 2007 inclusive.

194  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Susan Page that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Pat Sheehy AM, ruled that the matter was urgent and should be dealt with at the meeting.

 

195  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Susan Page that Leave of Absence be granted to Councillor Ross Fowler from 2 June 2007 to 17 June 2007 inclusive.

 

QWN 11    Leave of Absence                                                                                                     

Councillor Jim Aitken OAM requested Leave of Absence from 7 June 2007 to 29 June 2007.

196  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Garry Rumble that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Pat Sheehy AM, ruled that the matter was urgent and should be dealt with at the meeting.

 

197  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Garry Rumble that Leave of Absence be granted to Councillor Jim Aitken OAM from 7 June 2007 to 29 June 2007 inclusive.

 

QWN 12    Footpaths - Russell Street, Emu Plains                                                                   

Councillor Jim Aitken OAM requested a report to Council regarding the footpaths constructed in Russell Street, Emu Plains adjoining the underpass of the railway lines, as some of the paths have been removed, the report to also include details of the costs of paving to affected property owners.

 

QWN 13    Tree Branches encroaching onto Neighbouring Properties                                    

Councillor Steve Simat requested a memo reply providing information as to what recourse residents have when tree branches from neighbouring properties are growing into their property and interfering with their amenity.

 

QWN 14    Seniors Living Policy                                                                                                

Councillor Steve Simat requested a report to Council on the proposed new amendments to the Seniors Living Policy and the implications of this for the community.

 

QWN 15    Provision of Security Gates to the access roads of Jamison Park                         

Councillor Garry Rumble requested a report to Council recommending that security gates be provided to the access roads of Jamison Park, ie York Road and Jamison Road, as severe damage is being caused to the playing fields by vehicles, the report to also consider the installation of additional bollards to supplement this initiative.

 

Councillor Susan Page left the meeting, the time being 8:59 pm.

Councillor Greg Davies left the meeting, the time being 8:59 pm.

Councillor Jackie Greenow left the meeting, the time being 8:59 pm.

 

Committee of the Whole

 

198  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 9:00 pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

 

 

 

Leadership and Organisation

 

2        Commercial Matter - Council Property - Lease of Part of 2 Chelsea Place Colyton (Lot 46 DP 208808) to Keymer Child Centre Inc                                                                                                   

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Leadership and Organisation

 

3        Commercial Matter - Council Property - Dedication for Road Widening, Coreen Avenue, Penrith 

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        Senior Staff Matters                                                                                                          

 

This item has been referred to Committee of the Whole as the report refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

5        Legal Matter - Penrith Whitewater Stadium                                                                    

 

This item has been referred to Committee of the Whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

The meeting resumed at 9:21 pm and the Mayor reported that the Committee of the Whole met at 9:00 pm on 28 May 2007, the following being present

 

His Worship the Mayor Councillor Pat Sheehy AM, Councillors Jim Aitken OAM, David Bradbury, Kevin Crameri OAM, Mark Davies, Ross Fowler, Jackie Greenow, Garry Rumble, Steve Simat, and John Thain

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

 

 

 

 

CONFIDENTIAL BUSINESS

 

Councillor Jackie Greenow returned to the meeting, the time being 9:01 pm.

 

2        Commercial Matter - Council Property - Lease of Part of 2 Chelsea Place Colyton (Lot 46 DP 208808) to Keymer Child Centre Inc                                                                                               

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler

CW2 That:

1.     The information contained in the report on Commercial Matter - Council Property - Lease of Part of 2 Chelsea Place Colyton (Lot 46 DP 208808) to Keymer Child Centre Inc be received.

2.     Council grant a new 5 year license agreement to the existing tenant, in accordance with the terms and conditions as outlined in the report.

 

3        Commercial Matter - Council Property - Dedication for Road Widening, Coreen Avenue, Penrith 

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Steve Simat

 

CW3 That:

1.     The information contained in the report on Commercial Matter - Council Property - Dedication for Road Widening, Coreen Avenue, Penrith be received.

2.     Council accept compensation from the Roads & Traffic Authority for the acquisition and dedication as road of approximately 183.5 square metres from Lot 176, D.P. 25919 Coreen Avenue, Penrith in accordance with Conditions 1 – 5 as outlined in the report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

5        Legal Matter - Penrith Whitewater Stadium                                                                    

RECOMMENDED on the MOTION of Councillor Steve Simat seconded Councillor Kevin Crameri OAM

 

CW5 That the information contained in the report on Legal Matter - Penrith Whitewater Stadium be received.

 

 

 

 

 

 

 

 

4        Senior Staff Matters                                                                                                          

RECOMMENDED on the MOTION of Councillor John Thain seconded Councillor Jackie Greenow

 

CW4 That:

1.     The information contained in the report on Senior Staff Matters be received.

2.     The recommendations of the Senior Staff Recruitment Review Committee be endorsed.

 

 

ADOPTION OF Committee of the Whole

 

199  RESOLVED on the MOTION of Councillor Steve Simat seconded Councillor Jackie Greenow that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3, CW5 and CW4 be adopted.

 

There being no further business the Chairperson declared the meeting closed the time being 9:24 pm.

 

 

 

 

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 6.45pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·     Their name;

 

·     Organisation or group they are representing (if applicable);

 

·     Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·     Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·           The interest of the speaker (e.g. affected person, neighbour, applicant,        applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

 

Glenn McCarthy

Public Officer

02 4732 7649                                                       


 

   

 

 

 

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Mayoral Minutes

 

Item                                                                                                                                       Page

 

1        Locals receive 2007 Queen's Birthday Honours 

 

2        Council recognised for innovative use of compost

 

 



Ordinary Meeting

25 June 2007

The City as a Social Place

 

Mayoral Minute

Locals receive 2007 Queen's Birthday Honours 

Strategic Program Term Achievement: The City is widely recognised as a centre of cultural diversity, excellence and access.

         

 

Three people from the City of Penrith were honoured in the Queen’s Birthday Honours List announced on 11 June, 2007. This system of honours and awards was established in 1975 when the Queen approved the institution of the Order of Australia: 'An Australian society of honour for according recognition to Australian citizens and other persons for achievement or meritorious service'.

 

Since the inception of the Awards, a total of 83 citizens of our City have received the Nation’s highest honour for their service to the community.

 

Dr John Michael Bounds (OAM)

Dr Bounds of Orchard Hills was recognised for his service to medicine as a general practitioner, to professional and health care organizations, and to the community. Dr Bounds was a GP in Penrith from 1964-2005, a former president of the Nepean Division of General Practice, Visiting Medical Officer at Nepean Hospital and a board member of Jamison Private Hospital. Outside of medicine, Dr Bounds has long been involved with the Penrith Symphony Orchestra, Nepean Choral Society, Nepean District Music Club, the Joan Sutherland Performing Arts Centre and the Masons. Dr Bounds was also recognised on Council’s Wall of Achievement in 1998.

 

 

Mr John Wellisley Hiatt (OAM)

Mr Hiatt, of Cranebrook, was recognised for his service to the community through the law as well as administrative roles in the horseracing industry and as a supporter of rugby league. Prior to retirement, Mr Hiatt worked for the Attorney General’s and Justice Departments, was a former NSW Coroner and magistrate. Mr Hiatt is a member of the NSW Racing Appeals Tribunal, Deputy Chairman of Hawkesbury Race Club and is a life member of the NSW Provincial Thoroughbred Racing Association. Mr Hiatt is also on the board of Penrith Rugby League Football Club and the Penrith Panthers Registered Club and Panthers Entertainment Group. Mr Hiatt was a founding member of Cambridge Park Football Club and its Chairman for six years.

 

Ms Gabrielle Antonia McIntosh (OAM)

Ms McIntosh, of Oxley Park, was recognised for her services to the education of disadvantaged youth through the establishment of the Blacktown Youth College.  Ms McIntosh is the founder, and current principal of the College, which caters for disadvantaged students over 12 who were asked to leave their previous school(s). The College began in 1996 as the Blacktown Learning Centre and expanded to include colleges at Bidwill and the Penrith Police Youth Club. 200 students have attended the college over the past 10 years with two-thirds of those gaining their School Certificate.

 

In addition, a former Penrith resident received honours for his work with and in the Penrith area as well as the wider community.

Dr Charles Harold New (OAM)

Dr New, who has rooms in Penrith, received honours for his service to medicine as an orthopaedic surgeon and for his contributions to a number of professional associations.  Dr New is the Honorary Treasurer of the Australian Orthopaedic Association (AOA) and has been a director of the AOA since 1994. He also served as Chairman of the Association from 2000-2004. Dr New is currently a spinal surgeon at Nepean Hospital and a Senior Medical Officer of the Royal Australian Army Medical Corps.

 

On behalf of Council I have forwarded congratulatory letters to each of the above Australian Honours recipients and I am arranging to meet with them and congratulate them personally in the near future.

 

 

 

 

Pat Sheehy AM

Mayor

 

 

RECOMMENDATION

That the Mayoral Minute on Locals receive 2007 Queen's Birthday Honours  be received.

 

 


Ordinary Meeting

25 June 2007

The City in its Environment

 

Mayoral Minute

Council recognised for innovative use of compost

Strategic Program Term Achievement: Council leads our City by example and through advocacy by implementing sustainability initiatives.

         

 

 

The Waste Management Association of Australia recently recognised Penrith City Council in its Compost Leadership Awards.

 

Penrith Council was recognised as having the “most innovative use of compost in local Government operations”, through Council’s commitment to using recycled organics and our commitment to purchasing recycled organics for use in parks and sporting fields.

 

This year, Penrith Council used some 3,200 tonnes of recycled organics on our parks and sporting fields.

 

The use of recycled organics, along with sub-soil aeration work on these fields, has allowed a reduction in surface hardness of between 25 and 40 per cent.

 

Using recycled organics also reduces the need for virgin materials such as sands and soils and other materials, such as fertilisers.

 

Council has recently signed contracts with SITA for the collection and processing of food and green waste from residential properties in urban areas. It is anticipated that this service will start in late 2008, and produce high value compost.

 

As a part of our commitment to sustainability, Council asked the tenderer to provide Council with the first option to purchase the recycled product, which will be used on our parks and sporting fields.

 

It is anticipated that each sporting field will be able to be treated with the recycled organics every two to three years, producing higher quality sporting fields for users while also improving the environment by reducing the amount of materials being sent to landfill.

 

 

 

 

Pat Sheehy AM

Mayor

 

RECOMMENDATION

That the Mayoral Minute on Council recognised for innovative use of compost be received.

 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                       Page

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 4 June 2007

 

2        Report and Recommendations of the Policy Review Committee Meeting held on Monday 4 June 2007

 

 



Ordinary Meeting

25 June 2007

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 4 June, 2007

 

 

 

PRESENT

Michael Alderton – Road Network Services Engineer (Chairperson), Acting Sergeant Mick Down – Penrith Police, Sergeant Natasha Crawford – Penrith Police, Senior Constable Mark Elliott - St Marys/Regentville Police, Tim Horan – Representative for the Member for Penrith

 

IN ATTENDANCE

 

Michael Pruss – Westbus, Stephen Barnes – Senior Traffic Engineer, David Drozd – Senior Traffic Engineer, Sharon Maddox – Road Safety Co-ordinator, Dean Dehghan-Khalaji – Trainee Engineer, Eric Ryffel –Ranger

 

APOLOGIES

LTC 60  Councillor Greenow, James Suprain – Roads and Traffic Authority

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting – 7 May 2007

LTC 61  That the minutes of the Local Traffic Committee Meeting of 7 May 2007 be confirmed.

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

MASTER PROGRAM REPORTS

 

The City Supported by Infrastructure

 

1        Evan Street, Penrith - Relocation of Bus Zone                                                                 

RECOMMENDATION

LTC 62  That:

1.     The information contained in the report on Evan Street, Penrith - Relocation of Bus Zone be received.

2.     The existing bus zone be relocated approximately 10m south of the common boundary of 113 and 115 Evan Street, Penrith.

3.     ‘No Stopping’ restrictions be provided from the relocated bus zone through to the existing raised crossing on Evan Street, Penrith.

 

 

2        Nepean Triathlon 2007 - Sunday, 18 November 2007                                                      

RECOMMENDATION

          LTC 63  That:

1.          The information contained in the report on Nepean Triathlon 2007 - Sunday, 18 November 2007 be received.

2.          Any approval of this route be deferred subject to:

 

(a)  A Traffic Management Plan being lodged with the Roads & Traffic Authority, in accordance with Clause 3.1.1 of the RTA’s Delegation to Councils for the Regulation of Traffic guidelines, prior to this report being referred back to the Local Traffic Committee.

 

(b)  Additional information provided to the Local Traffic Committee regarding consultation with affected businesses and how their access is to be treated.

 

(c)  Council to discuss with the applicant the possibility of using the old (closed) section of Castlereagh Road for the cycle leg of the Triathlon, instead of the proposed route through the industrial area.

 

3        Old Bathurst Road, Emu Plains - B-Double Route Application                                       

RECOMMENDATION

LTC 64  That:

1.     The information contained in the report on Old Bathurst Road, Emu Plains - B-Double Route Application be received.

2.     Old Bathurst Road, Emu Plains, between Russell Street and number 110‑114 Old Bathurst Road, be approved as a 25m B-Double route, subject to no northbound B-double being permitted to make the left turn from Russell Street into Old Bathurst Road.

3.     The Roads & Traffic Authority be advised of the matter accordingly, and be requested to publish a notice in the Government Gazette in accordance with the ‘Route Assessment Guidelines for B-Doubles and Road Trains’, indicating approval to use Old Bathurst Road between Russell Street and number 110-114 Old Bathurst Road, Emu Plains, as a 25m B-double route, subject to no northbound B-double being permitted to make the left turn from Russell Street into Old Bathurst Road.

4.     The applicant, Infa Products Pty Ltd, be advised that they are required to widen their entry driveway at number 110-114 Old Bathurst Road, Emu Plains to better facilitate entry swept paths of the B-Double.

 

 

4        Westerly Way, Glenmore Park- Parking & Traffic Congestion During Sporting Events        

RECOMMENDATION

LTC 65  That:

1.     The information contained in the report on Westerly Way, Glenmore Park- Parking and Traffic Congestion During Sporting Events be received.

2.     ‘No Parking 3.30pm-6.30pm Monday-Friday & 8am-4pm Saturday’ be installed on the southern side of Westerly Way between Glengarry Drive and Torquay Terrace and on the northern side of Westerly Way from Glengarry Drive to opposite house number 8, Westerly Way, Glenmore Park.

3.     ‘No Stopping’ restrictions to be installed around both corners of the Glengarry Drive/Westerly Way intersection, and on the north-east corner of Westerly Way and Torquay Terrace, Glenmore Park.

4.     Further investigation to be carried out regarding the provision of a central median traffic facility at the intersection of Glengarry Drive and Westerly Way, Glenmore Park and the matter be referred back to the LTC if warranted.

5.     Residents of 2-10 Westerly Way to be advised of Council’s resolution.

 

5        Dunheved Road & Various Intersections, Werrington - Linemarking Improvements  

RECOMMENDATION

LTC 66  That:

1.     The information contained in the report on Dunheved Road & Various Intersections, Werrington - Linemarking Improvements be received.

2.     Council’s Design Section be requested to design and cost linemarking improvement options for the intersections of Dunheved Road/ John Oxley Avenue and Dunheved Road/John Batman Avenue, Werrington with a concept plan to be brought back to the Local Traffic Committee for endorsement.

3.     The intersection of Lavin Crescent and Dunheved Road, Werrington to be reviewed in 12 months’ time, after the settling in period for the traffic signals at the adjacent Greenbank Drive intersection has occurred.

 

6        Anderson Lane, Penrith - Request for Parking Restrictions                                           

RECOMMENDATION

LTC 67  That:

1.     The information contained in the report on Anderson Lane, Penrith - Request for Parking Restrictions be received.

2.     Full time ‘No Stopping’ restrictions be introduced for a distance of 40m on both the northern and southern sides of Anderson Lane, Penrith.

3.     The complainant be advised of the Committee’s recommendation.

 

GENERAL BUSINESS

 

GB 1          High Street, Penrith – Traffic Signal Investigations  (Raised Council)                 

 

Council has received representations from Councillor McKeown on behalf of Penrith Public School P&C, regarding vehicles running the red light at the pedestrian signals on High Street, Penrith, outside Penrith Public School.

 

The P&C have advised that on many occasions (three incidences in August 2006) vehicles have driven though the red light almost as if it wasn’t there.

 

A letter was sent to the Roads and Traffic Authority dated 3 August 2006, requesting that this matter be investigated and that Council be advised of the outcome.  Council’s records indicate that a response has not been received regarding this matter and parents advise that the issue of vehicles running the red light and instances of near misses continue.

 

A parent has also raised the issue of vehicles exiting the driveway from ALDI and not seeing the traffic signals.

 

RECOMMENDATION

 

LTC 68  That the Roads & Traffic Authority be requested to investigate the issue of vehicles running the red light at the pedestrian signals on High Street outside Penrith Public School and advise Council of the outcome of the investigations as a matter of urgency.

 

GB 2   Pyramid Street, Emu Plains - Proposed Relocation of Bus Stop & Installation of Bus Shelter  (Raised Council)

Council has recently received a request from a resident of Pyramid Street, Emu Plains to relocate the existing bus zone fronting 7 Pyramid Street to a more suitable location.  Pyramid Street is an 8.5m wide local collector road, with a total length of approximately 0.8km, connecting Russell Street at its western extremity and the Great Western Highway to the east.  There is an existing bus stop located in front of house number 7 Pyramid Street, Emu Plains, and Council was intending to provide a bus shelter at this bus zone as part of this financial year’s construction programme.

 

The resident indicated that the current location of the bus zone on the northern side of Pyramid Street, opposite the Lennox Shopping Centre driveway, compromises traffic safety due to conflicts with vehicles turning out of the driveway.

 

A site inspection with Blue Mountains Bus Company representatives confirmed that the existing bus zone is located directly opposite the driveway and when a bus is stopped in this area, vehicles turning out of the driveway and travelling eastbound on Pyramid Street are blocked by the bus.  On occasions, vehicles have been observed overtaking the bus over double barrier lines to pass.

 

It was agreed that to improve traffic safety a more suitable location for the bus stop and proposed shelter would be around the corner fronting 25 Lawson Street, as this location would not only service the shopping centre but will also be in close proximity to the nearby community centre.

 

The owner of the property at 25 Lawson Street has been advised and raises no objections to the proposed relocation of the stop and construction of a bus shelter.

 

RECOMMENDATION

 

          LTC 69  That:

 

1.   The existing bus zone fronting 7 Pyramid Street, Emu Plains be removed and new bus stop and proposed bus shelter be provided fronting 25 Lawson Street, Emu Plains.

 

2.   Blue Mountains Bus Company be advised.

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 10:30am.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 4 June, 2007 be adopted.

 

 


Ordinary Meeting

25 June 2007

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 4 June, 2007

 

PRESENT

His Worship the Mayor Councillor Pat Sheehy AM, Councillors Jim Aitken OAM, David Bradbury, Kevin Crameri OAM (arrived 7:37pm), Greg Davies (arrived 7:38pm), Mark Davies, Jackie Greenow, Garry Rumble, Steve Simat and John Thain.

 

APOLOGIES

PRC 46  RECOMMENDED that apologies be accepted from Councillor Susan Page.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Lexie Cettolin for the period 21 May 2007 to 25 June 2007 inclusive.

Leave of Absence was previously granted to Councillor Karen McKeown for the period 25 May 2007 to 26 June 2007 inclusive.

Leave of Absence was previously granted to Councillor Kaylene Allison for the period 26 May 2007 to 1 July 2007 inclusive.

Leave of Absence was previously granted to Councillor Ross Fowler for the period 2 June 2007 to 17 June 2007 inclusive.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 21 May 2007

PRC 47  RECOMMENDED that the minutes of the Policy Review Committee Meeting of 21 May 2007 be confirmed.

 

DECLARATIONS OF INTEREST

 There were no declarations of interest.

 

MASTER PROGRAM REPORTS

 

The City in its Broader Context

 

1        Status of National Growth Area Alliance                                                                          

PRC 48  RECOMMENDED

That:

1.     The information contained in the report on Status of National Growth Area Alliance be received.

2.     The Mayor represent Council in discussions with the Mayors of the other National Growth Area Alliance Councils in Western Sydney to consider infrastructure priorities to support urban growth and their advocacy to Government.

3.     A further report outlining proposed regional and local communication strategies be presented to the next available Policy Review meeting.

 The City as a Social Place

 

2        Penrith Open Space Action Plan and Penrith City Local Open Space Development Contributions Plan                                                                                                              

PRC 49  RECOMMENDED

That:

1.     The information contained in the report on Penrith Open Space Action Plan and Penrith City Local Open Space Development Contributions Plan be received.

2.     Council endorse the Penrith Open Space Action Plan as attached to this report.

3.     Council approve the Penrith City Local Open Space Development Contributions Plan as attached to this report, and repeal the existing Development Contributions Plan for Open Space in Existing Residential Areas (1997).

4.     The balance of Section 94 funds at the end of the 2006/07 financial year relating to the Development Contributions Plan for Open Space in Existing Residential Areas (1997) be transferred to the Penrith City Local Open Space Development Contributions Plan.

5.     Public notice of Council’s decision be placed in a local newspaper.

6.     Those persons who made submissions be advised of Council’s decision.

7.     Council seek Government grant opportunities under the NSW Sport and Recreation Capital Assistance Program (CAP) and the Regional Sports Facility Program (RSFP) for improving open space areas in the City.

 

 

The City In Its Environment

 

3        Review of Council's On-site Sewage Management Strategy                                          

PRC 50  RECOMMENDED

That:

1.     The information contained in the report on the Review of Council's On-site Sewage Management Strategy be received.

2.     The amended “On-site Wastewater Management Policy” be adopted by Council.

3.     The name of the Policy be re-considered with the aim to focus more on water re-use management rather than ‘wastewater’ management.

 

 

 

 

 

 

Leadership and Organisation

 

4        Council Scholarship - University of Western Sydney                                                       

PRC 51  RECOMMENDED

That:

1.     The information contained in the report on Council Scholarship - University of Western Sydney be received.

2.     The revised selection criteria and amount of the scholarship offered through the University of Western Sydney be endorsed.

3.     Council congratulate Miss Alicia Parata on her receipt of the scholarship, and mention be given of this in the Mayoral Message column in the local media.

 

There being no further business the Chairperson declared the meeting closed the time being 8:17pm.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 4 June, 2007 be adopted.

 

 

 


 

Item                                                                                                                                       Page

 

 

Leadership and Organisation

 

1        2007-2008 Management Plan

 

2        Making of Rates and Charges for 1 July 2007 to 30 June 2008

 

The City in its Broader Context

 

3        Penrith Valley Cultural Precinct - grant applications 

 

The City as a Social Place

 

4        Youth Week 2007

 

5        Community Assistance Program 2006/07 Rolling Component 

 

6        Tender 17-06/07 - Grave Digging Services

 

7        Roadside Trading on Public Land

 

8        Penrith Football Stadium Redevelopment

 

9        City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd - Subsidy

 

10      St Marys Release Area - Public Exhibition of draft Plan of Management for Wianamatta Regional Park

 

11      Variation of Subdivision Control currently applying to Lot 20 DP 20420 (No. 11) Hornseywood Avenue, South Penrith. Applicant: Mrs Mary Gibbons;  Owner: M & T Gibbons DA07/0396

 

The City In Its Environment

 

12      Clean Up of Illegal Dumping on Deerubbin Local Aboriginal Land Council Lands Grant

 

13      Energy Savings Action Plan

  

The City Supported by Infrastructure

 

14      2007/2008 Auslink National Black Spot Program

 

15      Proposed Closure of Driver Lane, Wallacia

 

16      Funding for the Local State Emergency Service to Provide Improved Volunteer Amenities

 

Leadership and Organisation

 

17      Pecuniary Interest Returns

 

18      City Operations Directorate Report to end of May 2007

 

19      Council Property - Dedication as Road - Lot 184 DP 575962, Forbes Street, Emu Plains.  Owner:  Penrith City Council - Applicant:  Penrith City Council

 

20      Audit Committee

 

21      Audit Tender 2007

 

22      Council Property - Sale of Land in Belmore Street, Penrith

 

23      Summary of Investments and Banking for the period 1 May to 28 May 2007

 

 


Leadership and Organisation

 

Item                                                                                                                                       Page

 

1        2007-2008 Management Plan

 

2        Making of Rates and Charges for 1 July 2007 to 30 June 2008

 

 



Ordinary Meeting

25 June 2007

Leadership and Organisation

 

 

Leadership and Organisation

 

 

1

2007-2008 Management Plan   

 

Compiled by:                Geraldine Brown, Budget Accountant

Mark Andrews, Strategic & Management Planning Coordinator

Authorised by:             Vicki O’Kelly, Financial Services Manager

Ross Kingsley, Corporate Development Manager   

Strategic Program Term Achievement: Council's operating culture is flexible, efficient, integrated and aligned to Council's strategic objectives and program delivery.

Critical Action: Prepare, implement and review Management Plans and processes aligned to and consistent with Council’s Strategic Plan and Program.

     

Purpose:

To  identify matters arising during the exhibition of the Draft 2007-2008 Management Plan, which closed on Tuesday 12 June 2007, and to propose certain responses and actions be endorsed and, where required, incorporated into the Management Plan.  The report recommends the adoption of Council's 2007-2008 Management Plan.

 

Background

The 2007-2008 Management Plan provides for the delivery of the third instalment of Council’s program within its 2005-2009 Strategic Plan, Penrith City: the Competitive Edge.

 

The Management Plan brings together in a new framework (as endorsed by Council as a trial for 2007-08) two key adopted policy settings:

·    The complete content of Council’s Strategic Program 2005-09

·    The internationally recognised United Nations Environment Program (UNEP) Principles for Sustainable Cities, together with those Objectives which have been developed as a basis for Council’s particular response to the principles.

 

Without altering the content of Council’s program or losing any of its strategic force, it has been possible to overlay the adopted sustainability principles. The Master Program groupings of the Strategic Plan (which were themselves based on sustainability elements) have been realigned to a more explicit statement of Council’s objectives for a Sustainable City and organisation.

 

It is recognised that the initial trial of this new approach, and the format, will require further consideration, and refinements are likely to be required. However, this will not in any way impede the Management Plan from providing an effective annual delivery of each component of Council’s Strategic Program.

 

The Strategic Overview details how each of Council’s selected outcomes for the City or the organisation (the Term Achievements) will be advanced in 2007-08 through the specified Services, Critical Actions, Strategic Tasks and approved Projects.

 

It also groups the City-focussed Term Achievements and Organisation-focussed Term Achievements which are most relevant to each particular Objective in the sustainability framework.

 

Achieving a comprehensive expression of both these aspects of Council’s leadership, and their correct relationship and balance in the Management Plan, is the essence of the approach which Council has authorised as a trial for the coming year.

 

The detailed content (in terms of Strategic Tasks, Key Performance Indicators and Service improvements, as well as Budget allocations) proposed for the Management Plan is based on the requirements to most effectively deliver Council’s program for 2007-08. The program to specify each of Council’s 65 defined external and internal Services (including the controlled entities as distinct Services) is approaching completion. This has enabled the Management Plan to detail approved service requirements and allocated budgets. This will establish an even more effective base for accountability, performance reporting and communication to the community on Council’s program.

 

A ‘Service Profile’ containing key information drawn from each service specification, and the proposed budget allocation for that Service in 2007-08, makes up the main section of  Part B ~ Operational Plan and Budget. A number of further improvements to Service focus and delivery, which are being identified through an initial review of all of the specified Services, have also been incorporated in the Plan. Sustainability Indicators are also for the first time being added to relevant Services, based on the service review findings and adopted sustainability plans. The further development of the indicators will continue.

 

As previously discussed with Council, the initial review of all services to identify improvements in key areas is proceeding and this is part of an approach of continuous improvement. Further service initiatives and improvements will therefore be regularly brought forward for Council’s consideration and addition to the Management Plan.

The Plan

The Management Plan comprises three documents. These are:

 

·    Part A  -   a Strategic Overview of the Management Plan including the full Strategic Program content and relevant 2007-08 Tasks as well as Service and Project links, shaped around the UNEP Principles for a Sustainable City, which Council adopted in 2003, and Objectives derived from those principles;

·    Part B  -   the Operational Plan and Budget based on the specified Services through which Council’s operations are conducted;

·    Part C  -  a complete listing of Council’s Fees and Charges for 2007-2008 by Services and the basis for pricing.

The Management Plan when fully adopted will be available in both printed and electronic formats. The intention is for the web version to be more interactive with links to adopted service specifications.

 

Focus of the Plan

Council has previously confirmed the following key objectives that the Plan will seek to achieve. These are to:

·· address essential operating costs, including significant variations due to external factors;

·· maintain existing service provision at current levels, except as may be directed by Council;

·· maintain the priority given to asset management, and continue to increase allocations in this area to meet the identified needs of the City;

·· maintain a level of expenditure similar to recent years on new capital works; and

·· make a comprehensive and effective address of requirements set out by Council in its Strategic Plan and four-year program.

Based on these objectives, the Plan has been drawn up to deliver:

·    Council’s annual program of works and services for 2007-2008; and

·    through the critical actions and proposed set of strategic tasks, advance as far as possible the directions laid down by Council’s Strategic Program for 2005-2009.

Public Consultation

An extensive process of public consultation was undertaken for the Draft Management Plan. The key actions undertaken are outlined below.

 

1.         Public Notification of the Draft Management Plan

This included:

·    two advertisements in each local newspaper;

·    advice provided to all residents and businesses through Council’s quarterly Community Newsletter;

·    information provided weekly through the official Council News column of local newspapers;

·    a notice on the homepage of Council’s Website;

·    display material provided at the exhibition points (see below).

 

2.         Public Exhibition

The documents were publicly exhibited at nearly 100 locations for 30 days, from Monday 14 May to Tuesday 12 June 2007, including the Civic Centre, Queen St Centre, all Libraries, all Post Offices in the City, Youth Centres, Neighbourhood Centres, Council’s Children’s Centres, and Recreation Centres. In addition, copies of the documents were provided to the Visitor Information Centre, cultural centres, senior citizens and other centres, and local State and Federal Members of Parliament.

 

Copies of the document in printed form and on CD-Rom could be obtained by the public from the Civic Centre and Queen Street Centre and all Libraries, and were available at each of the public meeting and consultative forums, as well as by request. The full documents were available to view or download throughout the exhibition period on Council’s website.

 

3.         Public Meeting and Consultative Forums

The total attendance of the formal consultative forums on the Draft Management Plan was 69 members of the public, compared to 94 in last year’s process. The consultations are detailed below.

 

A Public Meeting and Consultative Forum on the Draft Management Plan was held at the Civic Centre at 7.00pm on Wednesday 30 May 2007, and was attended by 29 members of the public (compared to 40 attendees at this event in 2006). The event was notified to the public through advertisements in all local newspapers, information in the Community Newsletter, and by direct invitations issued to approximately 900 organisations and individuals from previous consultation mailing lists.

 

The arrangements for the Public Meeting are considered to have been successful, and feedback from attendees was generally very positive.

 

Representatives from local business and relevant agencies, and parents and representatives from Council’s children’s centres were directly invited to special interest forums held in the Civic Centre as follows:

 

·   The Economic Development and Employment Forum held at 7.30am on Tuesday 29 May was attended by 18 business and community representatives (compared to 10 in 2006).

·   The Children’s Services Forum (arranged in conjunction with the Board of the Penrith City Children’s Services Cooperative) held at 7.00pm on Thursday 31 May was attended by 22 parents/centre representatives (compared to 19 in 2006).

Results of Consultation

A total of 31 public submissions were received (6 written/e-mail submissions and 25 verbal submissions at consultative meetings). According to Council’s established practice, particular matters raised at the consultative meetings have in each case also been treated as submissions. This compares to a total of 70 submissions received in regard to exhibition of the Draft 2006-2007 Management Plan.

 

A summary of the matters raised in each submission on the Draft Management Plan has been provided in the Appendices to this report.

 

All people and groups who made submissions were sent acknowledgement letters. The acknowledgement of submissions also indicated that a further detailed written reply would be provided. Where appropriate, this will be carried out immediately following Council’s consideration of the issues reported tonight, and Council’s adoption of its Management Plan for 2007-2008.

 

Some operational matters raised regarding Council’s existing policies and services, requests for specific actions, or requests for further information, have already been responded to.  In other cases, further actions and the provision of further information by relevant officers will be undertaken. Other key matters raised in submissions or issues requiring Council’s consideration are commented on in more detail in the remainder of this report.

Budgetary Matters   

The financial estimates included in the Draft Management Plan placed on exhibition are based on the information that is available at the time. During the exhibition period further budget adjustments have been required as a result of Council decisions, or as additional information has emerged. 

 

The exhibition document of the Draft 2007-08 Management Plan presented an operational surplus of $115,016.  During the exhibition period, a number of small savings, slight increases in some areas of revenue, and a recommendation to increase the subsidy paid to Ripples, have resulted in a revised surplus for 2007-08 of $15,241, if Council adopts all the proposed recommendations contained in this report. The impact of the lower than expected permissible rate increase has now been included in the 2007-08 Management Plan.  Further details of this impact are detailed below.

 

At the Ordinary Meeting of 21 May 2007, revotes relating to the March Quarterly Review were adopted and these are now included in the Draft Management Plan. The March revotes totalled $4.7m for capital works and $185,000 for operational projects.  There were a small number of other resolutions with financial impacts that have been made by Council during the exhibition period, and these have also been incorporated into the Draft 2007-08 Management Plan.  The budget will also be adjusted to reflect the outcomes of any Council resolutions that may be made tonight. 

 

The draft budget incorporates a borrowing program of $8.8m, however it may not be necessary to borrow all of these funds in 2007-08.  The 2005-06 borrowing program included $6m for the construction of the DOCS building at St Marys. This project is currently underway and estimates suggest there may be possible savings of approximately $1m.  If these savings eventuate, the unspent loan funds will be substituted for $1m of the planned 2007-08 infrastructure borrowings.

 

Council holds a special rate variation of 1.32%, approved in 2004-05, to subsidise the sullage collection for those households not having access to sewerage services.  The total subsidy amount is directly proportional to the volume pumped out, and is expected to decrease by $113,000, as a result of the subsidised properties that have been connected to date.  The Draft 2007-08 Management Plan proposes to retain the current special rate variation and redirect any savings to other environmental enhancement projects across the city. No submissions were received from the public on this proposal.

 

Part B ~ Operational Plan and Budget matters

Provided in Appendix 1 is a complete list of budget changes during the exhibition period.  The more significant changes to the budget are detailed below with their impact on the budget surplus, favourable (F) or unfavourable (U), indicated where applicable.

 

Additional Interest Income - Rates                                                                                  $25,000 F

The ability of Council to charge interest on overdue rates is set out in s566 of the Local Government Act 1993. Council sets the rate of interest, but it must not exceed the rate specified for the time being by the Minister by notice published in the Government Gazette.  An amendment to this interest rate was advised in May, and this has resulted in the interest rate shown in the Fees and Charges being amended from 9% to 10%, representing an increase of $25,000 in anticipated income for 2007-08.

 

Motor Vehicle/Plant Insurance                                                                              $20,000 U

A review of expected insurance premiums during the exhibition period has resulted in an increase of $20,000 in the Plant/Motor Vehicle Insurance premium.  This premium is based on the previous year’s claims history and the number of motor vehicle accidents has increased with claims over excess in 2006-07 totalling 19 compared to the previous year’s 6 claims.  Originally a decrease of $9,000 had been factored into the Draft 2007-08 Management Plan for this premium and as such the net effect for 2007-08 compared to the current year is an increase of $11,000 (8%).

 

Subsidy to Ripples                                                                                                         $90,000 U

The Draft 2007-08 Management Plan allowed for a subsidy $220,000 to Ripples..  During the exhibition period, the Board of Directors of Ripples considered an amended budget and they have requested that Council consider increasing the 2007-08 subsidy to $310,000, an additional $90,000.  The additional subsidy has been factored into the revised budget surplus of $15,241.

 

The Board of Directors of Ripples was also advised that the company faces a shortfall in year end earnings due to the decline in projected income for 2006-07.  Projections indicate that Ripples will require an additional $98,500 to reach a break-even result in 2006-07. The Board has requested that Council consider an additional subsidy in 2006-07 to cover the expected shortfall.  The current 2006-07 subsidy is $250,000.  This request is the subject of a separate report to tonight’s meeting. 

 

Mayoral Ball                                                                                                                                  

Estimates for the 2007-08 Mayoral Ball have now been finalised and incorporated into the Management Plan.  It has been estimated that the expenditure and income related to this event will be in the order of $65,000, including a donation to the nominated charity.

 

Metropolitan and Regional Planner

Council's Strategic Plan defines a growing Metropolitan and Regional Planning response. A resource bid for a Senior Environmental Planner position was identified as High Priority Unfunded for 2006-07 and was again proposed for consideration for 2007-08. Council in the Management Plan process has endorsed the establishment of a staff position to support Metropolitan and Regional Planning service funded from current allocation to the Enhanced Environmental Program (EEP) Release Area program. A review of planning resources has identified capacity within the existing EEP Release Area resourcing program in 2007-08. Budget provision has been made for this proposal which does not require an additional call on general revenue. However, this does entail an increase to the staff establishment and the staff resources provided to the Metropolitan and Regional Planning and Advocacy Service. It is recommended that the staff establishment be increased to accommodate this position.

 

Water and Energy Management

As discussed with Council through the Management Plan process, water and energy conservation and management is a growing demand on local government with a high priority in Council’s program. The need for additional resourcing has been identified as a temporary service level adjustment, to meet new commitments to reduce Council's own energy and water use, and encourage reduction of the City’s energy and water use through the implementation of strategies and statutory action plans. It is envisaged that the appropriate funding source for this purpose will be Council’s Sustainability Revolving Fund, with savings achieved to be returned to the fund. The 2007-08 budget has been adjusted to include this proposal and a report to Council will be presented to Council at a later date.

 

Gipps Street Master Plan

In a report to the Ordinary Meeting of 23 April 2007, Council was advised of Urban Sustainability Program grants approved by the NSW Minister for the Environment. A grant of $50,000 was approved for the development of a South Creek Corridor Precinct Plan.  The total project is estimated to be $100,000 with $50,000 to be funded from the Waste Reserve.  The Plan will incorporate a detailed masterplan for the future development of the former Gipps Street Landfill site and was included in the exhibition document.  During the exhibition period, it was established that $18,000 was required for this project in 2006-07, and accordingly the 2007-08 estimate for this project has been reduced by this amount.

 

Enhanced Public Domain Team (part AREAS)

A review of this project has identified that a number of positions designated within the Public Domain Management Service are more correctly part of the Roads and Footpaths Maintenance Service in accordance with the adopted service specifications. This has resulted in the reallocation of $247,269 of employee costs to the Roads and Footpaths Maintenance Service.

 

Rates

The exhibition document was based on an estimated Ministerial Rate increase of 3.6%. During the exhibition period, the Minister for Local Government made an announcement of the permissible increase for 2007-08 of 3.4%.  The budget has been adjusted on the basis of this announcement, with an increase in anticipated growth absorbing the impact of the 0.2% ($126,000) variation. The 2007-08 Management Plan now factors in growth of $1.4m, including $1.2m predicted for growth in non-residential rates

 

Stormwater Infrastructure Projects (EEP)

Further refinement of the 2007-08 Enhanced Environmental Program (EEP) projects, funded under the 2002-03 Special Rate Rise, has occurred during the exhibition period, including adjustment for the announcement of the 3.4% ministerial rate rise.  The result has been the

reallocation of $147,600 from the above project to the following:

·    River Road Plan of Management (EEP) - $30,000

·    Design & Approvals (EEP) - $78,000

·    Western Sydney Waterwise Garden - $15,000 (refer below)

·    GRW Weir Reserve Improvements (EEP) - $24,600 (refer below).

 

GRW Weir Reserve Improvements (EEP)

During the exhibition period, advice of a grant from Hawkesbury Nepean Catchment Management Authority of $30,940, for the Great River Walk (GRW) Weir Reserve Improvements, was received. Further details regarding this grant are proposed to be reported to Council’s 2 July 2007 Ordinary meeting.  This grant has been combined with funding of $24,600 from the EEP reserve to provide a total proposed project budget of $55,540.

 

Western Sydney Waterwise Garden (EEP)

During the exhibition period, advice of a grant from Landcare Australia of $39,000 for the Western Sydney Waterwise Garden was received. Details regarding this grant will be reported to Council in the near future.  This grant has been combined with funding of $15,000 from the EEP reserve to provide a total project budget of $54,000.

 

Great River Walk

In a report to the Ordinary Meeting of 23 April 2007, Council was advised that the NSW Department of Planning has approved funding for a grant application for $34,000, in relation to the development of a Signage, Branding and Promotions Plan for the entire Great River Walk. The application for funding of this $68,000 project includes partnership contributions by Hawkesbury City Council ($14,500), the Great River Walk Inc ($5,000), and a Council contribution of $14,500.  Work will be carried out on this project over 2 years, with $53,500 scheduled for 2007-08, and the $14,500 component of the project that is funded by Council to occur in 2008-09.

 

Sustainable Playing Fields - Western Sydney

In a report to the Ordinary Meeting of 23 April 2007, Council was advised of Urban Sustainability Program grants approved by the NSW Minister for the Environment.  The Minister announced that the project “Sustainable Playing Fields for Western Sydney” will receive a total of $1,090,100 to implement a three-year project in alliance with Camden and Auburn Councils. The 2007-08 Management Plan has now been updated to include a budget for $504,100 for this project, which represents the expected expenditure for the first stage of this multi-year project.

 

Magnetic Places

Three items within the Established Areas revitalisation program had unspent funds of $40,000 in 2006-07, and these funds have been revoted by Council at the March Quarterly Review to be used to develop a pilot project in 2007-08 to assist in achieving Council’s vision for the issue of “Magnetic Places”.  The funds will be used to establish seeding grants for community groups, local arts based organisations, or land care groups, to submit for funds to assist in the development of projects in parks or other public spaces that enhance the quality of the space.  These funds will be prioritised towards projects that enhance place making in established areas of the City, and will support the work being undertaken in the Established Areas Strategy.

 

Penrith Valley Cultural Precinct

Council has made a strong commitment to the development of this precinct at St Marys and, while it has not proved possible to complete this project within the original timetable, it is confirmed in Council’s Strategic Program and also reflected in the 2007-08 Management Plan.

 

In order to accelerate the completion of the capital works associated with this project, a number of budget measures have been incorporated in the 2006-07 Management Plan and 2007-08 Draft Management Plan. These included the allocation of general revenue funding from the 2006-07 predicted budget surplus of $500,000 incorporated in the draft 2007-08 budget. As part of the March Quarterly Review, this allocation has now been increased by a further $200,000, to a total of $700,000, to assist funding of revised project estimates.

 

A report to the Penrith Valley Cultural Precinct Steering Committee on 18 June 2007 recommended changes to the 2007-08 estimates for this project including revised funding sources and an amended timeline.  The net effect of these proposed changes has been incorporated into the 2007-08 budget and represents an adjustment to the timing of the proposed expenditure.  This means that an amount of $1.2m in estimated project expenditure has been transferred to 2008-09 from the draft 2007-08 budget.

 

Penrith SES HQ Amenities Improvements

During the exhibition period, advice was received of additional grant funding of $30,000 for this project.  The project was originally budgeted to occur in 2006-07 at a cost of $95,000, and in the March Quarterly Review this project was revoted in total, with the building improvements now expected to be completed in 2007-08. A report to tonight’s meeting recommends a transfer of $1,405 from SES Capital Equipment to this project to provide a total project budget of $126,405 in 2007-08.

 

Greygums Oval Storage/Shelter/Lighting

Initial estimates for this project have been reviewed during the exhibition period, and an additional $10,000 s94 funding has now been included in the draft Management Plan.

 

Tipping Charges – Domestic Waste

During the exhibition period, advice of actual tipping charges was received, resulting in an increase of $23,280 in the estimate for tipping related to domestic waste.  This variation is funded by the waste reserve and has no effect on the surplus.

 

Illegal Dumping- Grant to Deerubbin Land Council

The Department of Environment and Climate Change (DECC) provides grant funding for the clean up and deterrence of illegal dumping on Aboriginal owned lands. DECC has liaised with the Deerubbin Local Aboriginal Land Council to provide grant funding of $50,000 in the 2007-08 financial year, to remove waste from properties owned by the Land Council in Taylor Road, Cranebrook.

 

DECC requires that Council auspice the grant funding, and the Waste & Community Protection Manager will be the responsible officer for the project. Further details are provided in a separate report to tonight’s meeting.

 

Corporate Training Program

A review of corporate training requirements is currently underway, as part of the process of developing a contemporary Workforce Strategic Plan. Pending the completion of the review, an additional $100,000 was allocated by Council in the draft Management Plan to the Corporate Training budget.  During the exhibition period, the following budgetary movements have occurred:

·    allocation of $50,000 of this additional funding to a new project – Management and Leadership Development Program;

·    allocation of a further $45,000 revoted in March Quarterly review on Skills and Knowledge project to this new project – Management and Leadership Development Program, taking the total to $95,000 for 2007-08;

·    $43,000 moved from the Corporate Training program to the operational budget for Workforce Development to separate out employee costs from the program costs of training delivery;

·    allocation of  $9,000 of additional funding to new project  - Skills Shortages Scholarship program.

 

Workers Compensation

Workers compensation premium estimates are regularly reviewed throughout the budget process, based on advice received from Council’s insurance providers.  The Draft 2007-08 Management Plan exhibition document included an estimate of $1.5m for workers compensation.  Recent advice from our insurers suggests that $1.9m is a more accurate estimate, factoring all the most current variables into our premium calculator.  The additional $400,000 is proposed to be funded from the insurance reserve.

 

Other minor variations totalling a deficit of $14,775 make up the balance of the revised surplus of $15,241. 

Further Review of Exhibited Documents

During the exhibition period the opportunity has been taken to correct formatting, duplications and typographical errors and develop a cross reference contents page for Part A ~ Strategic Overview. In addition certain minor changes to Parts A, B and C arising from the further review by officers are also recommended, as detailed below:

Part A ~ Strategic Overview

§ Page 10: Services Profile List: show Media Liaison as an Internal Service.

§ Page 26: Term Achievement 13.1 Critical Action B, proposed to add new Strategic Task Develop and commence implementation of two Neighbourhood Action Plans in identified established areas of the City.

Comment: The proposed task reflects the direction of Neighbourhood Renewal Program in 2007-08. This will be further discussed with Council in the near future through a report on this program.

§ Page 29: Term Achievement 7.2 Critical Action B, amend Strategic Task to read: Finalise a conceptual Masterplan and secure the preferred design for an enhanced South Penrith Community Facilities Precinct.

§ Page 43 Term Achievement 6.1 Critical Action B add new Strategic Task: Work in partnership with Hawkesbury Harvest and relevant government agencies to develop a range of targeted business programs to support agri-business development.

Comment: the proposed tasks reflect more explicitly the key directions intended for these Critical Actions in 2007-08.

Part B ~ Operational Plan and Budget

At the time of exhibition, 11 of the service profiles contained in the Management Plan reflected service specifications not yet adopted by Council. This is identified in the exhibited document. Detailed information in these profiles will change as a result of the further development and Council’s consideration and adoption of the remaining specifications.

 

The Service Budgets in the finalised Plan will reflect up to date information including full time equivalent staff numbers and adjustments arising from the March Quarterly Review and amendments proposed in this report subject to Council’s endorsement. In addition the following amendments are proposed:

§ A list of footpath projects under the expanded $2 million Path Paving Program will be included in Part B.

§ Page 25: Community Development Service, Strategic Task for CA7.2B to read: Finalise a conceptual Masterplan and secure the preferred design for an enhanced South Penrith Community Facilities Precinct.

§ Page 73: Strategic Program link to TA18.2 should be shown in Planning Policy Service (page 75)

§ Page 78: Libraries Service, Key Performance Indicator: Number of Visitors to Penrith City Libraries 2006-07 target should read 650,000. Delete Number of Library Volunteers KPI as this is not a meaningful performance indicator.

§ Page 112 Rates Service Key Performance Indicators - delete S149 KPI as it is a KPI for the Planning Property Information Service (page 76).

§ Page 145 Infrastructure Assets add to the list of adopted service specifications Roads, Footpaths and Drainage Construction and Roads and Footpath Maintenance.

§ Statement of Activities - Access and Equity (pages 199-222) – the relevant access and equity objectives and identified target groups have been reviewed during the exhibition period and clarified or revised where necessary.

Part C ~ Fees and Charges

A number of minor changes to the Fees and Charges have been proposed during the exhibition period.  These include corrections to responsible managers, fee amounts, service location, and price structure codes. As a result of a public submission discussed later in this report, it is also proposed to reference the development application fee concessions available for non-profit organisations and heritage properties.

 

Provided in Appendix 2 is a complete list of all proposed changes to Part C ~ Fees and Charges.

Key Matters arising from the Public Exhibition

A summary of the matters raised in each public submission on the Draft Management Plan has been provided in Appendix 3.  Most of the matters raised at either the various public forums or in writing were able to be responded to by the relevant Manager or in terms of current policy.

 

The issues reported below in more detail relate to specific matters in Management Plan. The proposed response by the responsible Manager and recommended action is indicated in each case.

 

Subsidy to Penrith Performing & Visual Arts Ltd

A resident of Glenmore Park made a detailed submission expressing concern at the level of subsidy proposed for Penrith Performing & Visual Arts Ltd, suggesting that this was inequitable in terms of per capita funding of swimming pools, sporting fields and libraries and asking that “Council urgently appoint a Committee of three Councillors to examine all aspects of the level of this subsidy and its impact on the equitable distribution of rates.

 

Response by Acting Facilities Operations Manager and Director ~ City Services

The Penrith Performing & Visual Arts Ltd is a controlled entity of Council for which Council retains complete control. The provision of regional cultural services and activities as those delivered at and via the Joan Sutherland Performing Arts Centre, Q Theatre and Penrith Regional Gallery do require a subsidy that Council is willing to provide in a similar way to other regional services such as Penrith Library.

 

Both Council and the Board of the Penrith Performing & Visual Arts Ltd recognise the challenge in delivering services in our growing regional city and are working together to meet those challenges. Strong appropriate governance and financial management mechanisms are already in place. Three Councillors and the General Manager’s nominee are already appointed to the Board.

 

The investment in cultural programs and facilities made by Council is seen as a key component of Council’s strategy for a mature and cosmopolitan City with a diversity of opportunity for residents and indeed the whole region. It is certainly not seen as a sacrifice of sporting and other recreational opportunities for the City, in which Council also makes a very large and increasing investment.

 

As stated in its Strategic Plan for the City services and programs that Council provides are determined based on equity, customer requirements, community benefits and best value. Through its service specification program Council has directed that all services are provided to adopted service levels. The 2007-08 Draft Management Plan provided details of the adopted service levels to the public based on Council’s policy settings and determination of service levels.

 

Council does not take the position that appropriate and equitable service levels for the community depend on an equal per capita funding of each important service. To do so would not take into account a range of important factors including the differing nature and roles of services, the realistic cost of service delivery, the regional impact of particular facilities, the range of non-Council services and facilities available to the community and the varying availability of government funding to support Council’s services.

 

Recommended Action

Advice on this matter be forwarded to the individual making the submission including advice that appropriate governance structures are in place regarding the Penrith Performing & Visual Arts Ltd without the need for a review Committee of Council to be appointed and that the Board is required to formally report operational and strategic outcomes to Council annually.

___________________________________________________________________________

Community Safety Plan Priority Issues

A representative of South Penrith Youth and Neighbourhood Services (SPYNS) requested that homophobic violence be included as a key priority issue in the reference to the Community Safety Plan on page 186 of Part B ~ Operational Plan & Budget.

 

Response by Community Safety Coordinator

Page 186 of the Draft Management Plan refers to the priority issues that have been selected by the Penrith Valley Community Safety Partnership following review and examination of the findings from the consultations, focus groups, surveys, interviews and the examination of local crime statistics.

 

The Penrith Valley Community Safety Plan 2007- 2010 was adopted by Council following a public exhibition period at its meeting of the 5th March 2007.  The plan has now been submitted to the NSW Attorney General for endorsement as a Community Safety Compact.

 

As a three year plan, strategies have been selected to provide substantial scope for the development of projects within each priority issue.  Whilst the issue of violence targeted at young people with diverse sexualities was highly prioritised within the youth workers focus group, other focus groups also raised violence as an issue and this is primarily  reflected in the selection of “Assault (other than Domestic Violence related)” as a priority issue.

 

The initial reply to the representative of SPYNS included detailed information on the objectives and rationale for this and other priority issues that are relevant to crime and safety issues concerning young people.

 

Recommended Action

Advice on this matter be forwarded to SPYNS.

___________________________________________________________________________

Tree Management

The St Marys Anglican Church proposed that annual termite inspections and treatment for street trees be provided in the budget and the regular removal of dead branches that pose a danger to the public be undertaken.

 

Response by Parks Construction and Maintenance Manager

Termites occur naturally in most areas of Australia. The termite is nature’s way of destroying dead timbers and reducing them to a state where they are easily returned to the ecosystem. The practice of treating termites in Council’s street trees has proved unsuccessful in the past and considering the large number of trees in the area, impracticable. Property owners are strongly encouraged to ensure that they have and maintain effective barriers to prevent termite penetration. Council’s Parks staff regularly inspect large street trees for potential risks to the public. Should property owners or members of the public notice dead branches in street trees, they can assist Council by notifying the Parks Department for attention. Parks staff have recently inspected the tree in Magdalene St referred to by the Church.

 

Council has included a new task in the Management Plan to ‘develop an enhanced street and open space tree management strategy’. An additional $50,000 is also provided in the Draft Management Plan for tree management.

 

Recommended Action

Advice on this matter be forwarded to the St Marys Anglican Church.

___________________________________________________________________________

Development Application Fees for Heritage Properties

The St Marys Anglican Church requested a review of the development application fee structure for heritage properties owned by non-profit organisations for projects under $10,000.

 

Response by Development Services Manager

Non-profit organisations/groups

In 2001 Council adopted the following policy for non-profit organisations in accordance with Section 10 of the Local Government Act.

 

That fee relief be given for the submission of development applications for non-profit organisations provided the following criteria is satisfied:

 

·    Written applications must be from designated, non-profit, locally based, community organisations/groups within Penrith

·    Fee waivers to apply only towards fees associated with land use applications

·    The maximum fee waiver will be $500 for any organisation in a given financial year

·    Fee waivers to relate to non-contestable services only to ensure that competitive neutrality principles are maintained

 

Heritage buildings, sites or conservation areas

Council’s Heritage Management Development Control Plan provides for fee concessions that satisfy the following criteria:

 

·    Sympathetic restorations, alterations and additions to original buildings used for residential purposes,

·    Sympathetic restorations, alterations and additions to original buildings to accommodate community facilities, home activities and home businesses,

·    Sympathetic restorations of non-building places

 

Requests for application fee refunds will be assessed in accordance with the following criteria:

 

·    Compliance with a development consent and any consent conditions

·    Compliance with a construction certificate and any consent conditions

·    Compliance with the provisions of this development control plan

·    Conservation of original building fabric and landscape elements

·    Any other relevant heritage conservation matter

 

Council’s decision in 2001 in relation to non-profit organisations would capture the request made by the St Marys Anglican Church.

 

Recommended Action

1. The fee concessions be referenced in Part C ~ Fees and Charges at the conclusion of Section A, Development Applications.

 

2. Advice on this matter be forwarded to the St Marys Anglican Church.

___________________________________________________________________________

Traffic Management

The Glenmore Park Action Group (GPAG) requests that extra drop off and pick up parking spaces be provided in front of Bethany Catholic School Glenmore Park by way of ‘cut-outs’.

 

Response by Road Network Services Engineer

Council’s Road Safety Coordinator is currently investigating the matter and will liaise with the school, bus companies and GPAG as required. Depending on the results of the investigation, the matter will be reported to the Local Traffic Committee then to an Ordinary Meeting of Council for adoption of recommendations.

 

Recommended Action

Advice on this matter be forwarded to the Glenmore Park Action Group.

___________________________________________________________________________

Dunheved Business Park

The Dunheved Business Park Development Committee requested the preparation of a Masterplan for the rejuvenation of the Dunheved industrial precinct be included in the Management Plan. They also requested that the funding for the No Airport Alliance be reallocated to Dunheved Business Park.

 

Response by Local Economic Development Program Manager

Council made a funding submission to the Department of Planning for the preparation of the Masterplan and has recently been informed that the application was unsuccessful. This is disappointing given Council’s representations to the Minister and the State Government’s Action Plan for Sydney’s Employment Lands released on 6 March 2007 which specifically nominates the St Marys-Dunheved industrial area as a candidate for Economic Renewal Investigation.

 

Council has recognised that the Business Park provides an excellent incubator function for developing small business and the precinct also has a very high jobs density. Council’s Employment Planning Strategy adopted on 26 March 2007 includes an element to address the City’s long-term employment needs in partnership with other levels of government and the action “Seek State Government support for the revitalisation of ‘brownfield’ sites such as Dunheved”.

 

The issue of the revitalisation of established employment areas, including Dunheved will be pursued as part of the adopted Employment Planning Strategy which underpins Council’s economic development program. It is proposed to add a Strategic Task to provide emphasis to implementing Council’s Employment Planning Strategy.

 

Council has a well considered and ling established position on the opposition to the proposed Badgerys Creek Airport and the support for the Alliance. No change to this position is recommended.

 

Recommended Action

1.   Council continue to work with the Dunheved Business Park Development Committee in lobbying the State Government for support for the revitalisation of the Dunheved industrial precinct.

2.   Under Term Achievement 21.2 Critical Action A add an additional Strategic Task: Facilitate the implementation of the Employment Planning Strategy.

3.   Advice on this matter be provided to the Dunheved Business Park Development Committee.

___________________________________________________________________________

Accommodation for Community Organisations - Penrith City Centre

Representatives of a number of community groups raised issues regarding the accommodation of groups in the Penrith City Centre and concern that this not be disadvantaged by development of Council owned buildings or other changes in the City Centre

 

Response by Community Development Manager

It is clear that the affordability of accommodation in the City Centre is a major concern to community organisations and their clients.  This is a concern not only of organisations in the former Council Chambers but for a number of other organisations in Council buildings, as well as in commercially leased premises.

 

The responsibility to resource and accommodate community services principally lies with Government. It is recognised that this is not being adequately met and Council has made this matter a focus of its lobbying efforts.  At the same time Council recognises that these community organisations and other groups provide critical social services that support local residents, in particular families and individuals experiencing social and economic disadvantage.  These organisations also assist in enhancing the vitality and sustainability of the City.  Council is sensitive to the position of these groups and other community-based organisations currently based in Council-owned premises, but in most cases does not have an obligation to provide permanent accommodation.

 

Council has undertaken a City Centres Accommodation Needs Study. The Study is a long term planning tool for Council with a 20 year horizon. The Study identifies the current and future accommodation needs for social services, given the development of Penrith as a regional city.  The Study also incorporates a longer term strategy to secure accommodation for priority social services. The Study will be reported to Council in the near future.

 

The Draft 2007/08 Management Plan includes a Strategic Task to Prioritise and progress responses to the issues identified in the Social Service and Community Organisation Accommodation Needs Study.

 

To progress Council’s advocacy to other levels of government on this matter motions have been adopted by the Local Government Association of NSW and the Australian Local Government Association.  Similarly an Issues Paper on this has been prepared for local State Members to support Council’s advocacy to the NSW Government.

 

These, and other actions, will be summarised in the Council report referred to above.

 

Recommended Action

All community organisations and groups consulted in the preparation of the Accommodation Needs Study be informed of progress in responding to this issue.

___________________________________________________________________________

Affordable Theatre Performance Space

Representatives of community theatre groups raised the need for Council’s support for affordable theatre space

 

Response from Acting Facility Operations Manager and Director - City Services

Council has made a commitment for community use of the Joan Sutherland Performing Arts Centre and this is reflected in Council’s funding arrangements with the Penrith Performing & Visual Arts Ltd. The Centre Director has been active in supporting groups to work together to use the facility more effectively.

 

In the Penrith Valley Cultural Precinct at St Marys, the Memorial Hall improvements will include stage and lighting upgrades to facilitate use by performing arts groups. Consultation with a range of groups at St Marys has informed the proposed improvements. Community theatre groups are encouraged to meet with officers to discuss an overview of the facilities available across the City. The groups may wish to pursue a Community Assistance Program grant as a one-off funding injection to support the production of a local performance or activity.

 

Recommended Action

Advice on this matter be forwarded to the groups who made submissions.

___________________________________________________________________________

Children’s Services Fee Increase

One parent objected to the long day care fee increase and one parent expressed concern about the increase and what it was being expended on.

 

Response by Children’s Services Manager - Operations

The increase of $2.10 per day is attributed to changes in staffing costs, goods and services, accreditation standards and regulatory compliance costs. Staffing costs represents 84% of operating expenditure. The increase has been kept to a minimum through streamlined purchasing, supply, technology, cleaning and maintenance, and management arrangements. The Long Day Care fee is all inclusive, unlike some other service providers who charge extra or require parents to supply, for example, food and nappies.

 

Recommended Action

Advice on this matter be forwarded to the parents who made submissions.

___________________________________________________________________________

The Making of Rates and Charges

This matter is addressed in a separate report in tonight’s business paper.

Conclusion

The Draft 2007-2008 Management Plan, as directed by Council, represents a comprehensive address to the third year of the Strategic Program set by this Council, as well as to the future needs of the City. After consideration of the submissions made in respect to the Draft Management Plan, and of the proposed variations, Council needs to adopt its Management Plan and Revenue Policy for 2007-2008, including such variations to that originally exhibited as it decides on, to comply with the legislative requirements under the Local Government Act 1993.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on 2007-2008 Management Plan be received.

2.     The recommended actions, including changes to the draft budget, staff establishment, and tasks as detailed in the report be adopted, and those which relate to variations to the exhibited draft plan, be incorporated into the Management Plan.

3.     The 2007-2008 Management Plan, as amended, be formally adopted.

4.     Council approve for expenditure the budget as detailed in the 2007-2008 Management Plan, and on that basis formally vote these funds for the 2007-2008 financial year.

5.     Those individuals and organisations who made submissions on Council’s Management Plan be thanked for their input and advised of Council’s decision.

6.     Those projects in the 2006-2007 Management Plan, which were approved by Council in the March Quarter Review 2007 to be carried forward, be added to the adopted Management Plan and Budget for 2007-2008.

 

ATTACHMENTS/APPENDICES

1. View

Proposed budget amendments

2 Pages

Appendix

2. View

Proposed Fees and Charges amendments

2 Pages

Appendix

3. View

Management Plan Submissions Received

3 Pages

Appendix

 


Ordinary Meeting

25 June 2007

Appendix 1 - Proposed budget amendments

 

 

 


 


Ordinary Meeting

25 June 2007

Appendix 2 - Proposed Fees and Charges amendments

 

 

 


 


Ordinary Meeting

25 June 2007

Appendix 3 - Management Plan Submissions Received

 

 

 

 

Draft 2007-2008 Management Plan: Submissions Received

 

Name / Organisation

Summary of Matters Raised

Gladys Reed, Penrith City Centre Association, Economic Forum

·    Lack of 5 star hotels and conference facilities

Judith Field, Penrith Valley Chamber of Commerce, Economic Forum

·    Suggests looking at the Wollongong economic development model

·    Difficult to attract new investment if it is expected to fund infrastructure

·    In relation to proposed Australian Technical College in Penrith, best to use funding to deliver programs rather than building new facilities as TAFE and schools have the facilities.

·    Enquired whether Council has local procurement policy

John Budin, Economic Forum

·    Future presentations on the Draft Management Plan to include milestones that have been reached in the past year

Peter Jackson-Callway, St Marys Town Centre Manage Inc, Economic Forum

·    Supported provision of residential development in town centre

Brian Davidson resident of Hawkesbury, Public Meeting

·    Graffiti issues and asking that Police presence needs to be increased.  Graffiti located in “dangerous” places. Also seeking more Council clean up days.

·    Raised concern about road congestion and impacts of ADI development

·    Raised concerns with the Glenmore Parkway (winding)

Ian Walker resident of Leonay, Public Meeting

§ M4 off-ramp at Leonay often queues onto M4

·    Are there any footpaths proposed in Leonay?

Paul Travaskis, Blue Mountains and District Transport Users Association, Public Meeting

·    Additional commuter parking in Penrith required

·    Need to develop public transport plan for the CBD

·    Extra buses from Blue Mountains to Hospital/UWS/TAFE

·    Stopping of fast trains at Penrith and need to balance fast train services

·    City Centre Plan – proposed height of buildings?

 

David Trist, Dunheved Business Park, Public meeting and written submission

·    No specific mention of Business Park in MP (other than infrastructure expenditure).  No response received from submission to DoP for “brownfield” rejuvenation funding.  Area Needs to redevelop as “high tech”

·    Noted that MP has made provision for $8,000 contribution to Airport Alliance and requested that these funds be reallocated to Dunheved Business Park

Jack McLeod, St Marys Town Centre Management Inc, Public Meeting

·    Raised concerns over parking in St Marys TC and opportunity of shuttle bus system around major centre

·    Requested update on Penrith Lakes

Greg Marshall, Penrith Disability Resource Centre, Public Meeting

·    Asking about the future of the community connections building

Linda Stainton, Acting Factory Theatre Company, Public Meeting

·    Seeking affordable venue space for community theatre

·    Council support for PVVA is critical to arts development in the City

Diane Brookes, Aboriginal Catholic Ministry, Public Meeting

·    The Ministry appreciates the ongoing support from Council in provision of a well located facility close to the railway station. This is important to the people who use the service.

·    What is Council doing to encourage more professionals (eg mental health specialists) to move to the City

Norma Thorburn, St Marys Development Committee, Public Meeting

·    Pleased to see the building activity now underway at the Penrith Valley Cultural Precinct

Lyn Forde , St Marys Historical Society, Public Meeting

·    Asking about implementing Stage 2 of the Victoria Park Landscape Masterplan

Lesley Edwards, Murru Mittigar, Public meeting

·    Commented on the good work of the Aboriginal Catholic Ministry and the need for the service to be located close to public transport

·    Planning for the upcoming NAIDOC Week event at Jamison Park

Jim Pope, Penrith, Public meeting

·    Also seeking affordable theatre training and performance space. Asked whether the Memorial Hall upgrade will be catering for this.

Barry, Writing Group, Public meeting

·    Need for covered and secure notice boards to display material

Barry Nepean District Tennis Association, Public meeting

·    Seeking to discuss court hire rates and lighting upgrade issues with Council

Leizsha Clissold, Fusion Youth Services, Public meeting

·    Concerned about increasing restrictions on the access of public space by young people. Asking  about the role of young people and services for young people in the Penrith City Centre plans

Samuel Laryea, Werrington Community Project, Public meeting

·    Asked about the planning for the social and community needs of residents in the development of the ADI site.

·    Speeding and dangerous driving in certain parts of Werrington

Maggie Kolkham, Job Quest, Public meeting

·    Is Penrith City Council looking into a recycling system like Zerowaste in New Zealand and Melbourne?

·    Grey Water. Will you be using the Grey Water or having more awareness?

Bill Dixon, Hawkesbury Nepean Catchment Management Authority, Public meeting

·    Are we getting a Green Waste Recycling like at Eastern Creek?

·    What about the use of waste to generate electricity and bio gas?

Rick Pisaturo, land owner, Public meeting

·    What is Council doing to assist rural land holders where farming is not viable?

Donna Montgomery, Parent, Children Services Forum

·    Will the centre directors still be required to have teaching qualifications?

·    Regarding policy development - is there support and assistance given to staff and is there some way of streamlining those policies

·    Objected to fee increase

Rebecca Zinghini, Parent, Children Services Forum

·    Concerned about fee increase and what the money is going to

Angela, Parent, Public meeting

·    Follow up on name put down on waiting list

Bruce Oliver, resident of Glenmore Park, written submission

·    Level of subsidy to the Penrith Performing and Visual Arts Ltd

Robert Reynolds, SYNS Inc, written submission

·    Asking that homophobic violence be included as a key priority of the Penrith Valley Community Safety Plan

Mary Cook, Glenmore Park Resident Action Group, written submission

·    ‘Cut-outs’ to create more parking in front of Bethany Catholic School in Glenmore Park

Rev David Clarke, St Marys Anglican Church, written submission

·    Requesting a tree stump to be removed

·    Termite inspections and removal of dead branches of street trees

·    Development application fee concessions for heritage properties by non-profit organisations

Robert Wilson, written submission

·    Bike lines for all roads in and around Penrith

·    Park or gardens near or part of the Lakes scheme

 

 


Ordinary Meeting

25 June 2007

Leadership and Organisation

 

 

Leadership and Organisation

 

 

2

Making of Rates and Charges for 1 July 2007 to 30 June 2008   

 

Compiled by:                Hank Noort, Chief Rates Clerk

Authorised by:             Vicki O’Kelly, Financial Services Manager   

Strategic Program Term Achievement: Council has implemented leading practice ethical and corporate governance standards.

Critical Action: Review and apply leading practice ethical and corporate governance standards.

     

Purpose:

To advise that should Council adopt the Management Plan at tonight's meeting, it is further required to make the Rates and Charges for 2007-08 (Section 535). The report recommends that the information be received.

 

Background

Further to adopting the Management Plan, Council is required to make the Rates and Charges for the 2007-2008 under Section 535 of the Local Government Act 1993.

 

The following resolutions need to be formally adopted by Council to make the Rates and Charges for 2007-2008. 

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Making of Rates and Charges for 1 July 2007 to 30 June 2008 be received.

 

2.    Ordinary Rate

       In accordance with Section 535 of the Local Government Act 1993, an ordinary rate named Residential ordinary in accordance with Section 543(1) of point four zero two three (.4023) cents in the dollar being ad valorem amount on the land value of all rateable land in the City categorised as residential under Section 493 and that an ordinary rate named Farmland ordinary of point two zero one one five (.20115) cents in the dollar on the land value of all rateable land in the City categorised as Farmland and that an ordinary rate named Business ordinary of point seven two six zero three (.72603) cents in the dollar on all rateable land in the City categorised as business and that an ordinary rate being a subcategory of Business rate named Penrith CBD Rate of point eight three three eight (.8338) cents in the dollar and that an ordinary rate being a subcategory of Business rate named St Marys Town Centre Rate of one point one two one seven (1.1217) cents in the dollar be now made for the period 1 July 2007 to 30 June 2008 subject to a minimum rate under Section 548(5) of six hundred and forty nine dollars ($649.00) in respect of each separate parcel of land categorised as Residential and Farmland and that each separate parcel of land categorised as Business or as a subcategory of Business be subject to a minimum rate under Section 548(5) of the Local Government Act, 1993 of eight hundred and thirty  dollars and forty cents ($830.40).

 

3.    Service of Rate Notices

       The rate or charge for the 2007-08 rate year be levied on the land specified in a rates and charges notice by the service of that notice, and the General Manger be and is hereby authorised, to prepare and serve such notice for and on behalf of Council.

 

4.    Charges

       The charges attached to the report to the Ordinary meeting on 25 June 2007, titled Making of Rates and Charges for 1 July 2007 to 30 June 2008, be made (see attachment).

 

5.    Interest

       For the purpose of calculating the interest on overdue rates and charges in accordance with Section 566(3) of the Local Government Act, 1993, Council make the interest charge for 2007-08 ten (10.0) percent per annum.

 

6.    Pension Rebate

       All eligible pensioners under Section 575 of the Local Government Act, 1993 be granted a rebate of 50% of the ordinary rate and domestic waste management service up to a maximum of $250.00 under Section 575(3) of the Local Government Act, 1993.

 

 

ATTACHMENTS/APPENDICES

1. View

Making of the Rates and Charges 1 July 2007 to 30 June 2008

5 Pages

Appendix

 


Ordinary Meeting

25 June 2007

Appendix 1 - Making of the Rates and Charges 1 July 2007 to 30 June 2008

 

 

 





 

 


The City in its Broader Context

 

Item                                                                                                                                       Page

 

3        Penrith Valley Cultural Precinct - grant applications 

 

 



Ordinary Meeting

25 June 2007

The City in its Broader Context

 

 

The City in its Broader Context

 

 

3

Penrith Valley Cultural Precinct - grant applications   

 

Compiled by:                Tony Jarrett, Acting Facilities Operations Manager

Authorised by:             Steve Hackett, Director - City Services   

Strategic Program Term Achievement: The Penrith Valley Cultural Precinct is completed and contributing to a vibrant urban village lifestyle in St Marys.

Critical Action: Complete the Penrith Valley Cultural Precinct at St Marys.

     

Purpose:

To provide an overview of the Penrith Valley Cultural Precinct project.  The report recommends that grant applications to the Federal Department of Transport and Regional Services and NSW Department of Utilities, Energy and Sustainability be made.

 

Background

Council has made a strong commitment to the development of this precinct at St Marys as a major City facility, and has provided financial resources in keeping with this aspiration. This direction is clearly confirmed in Council’s Strategic Program and is reflected in the Draft 2007-08 Management Plan.

 

The Penrith Valley Cultural Precinct Steering Committee met on 18 June to receive an update on current works at the precinct, and the Memorial Hall refurbishment works that will be commencing later this year. This element of the Cultural Precinct is the most significant and critical in delivering the ‘community hub’ vision espoused over a number of years.

 

The works at the Memorial Hall, in addition to the replacement of the roof, include conversion of some space to provide multi-purpose rooms, new northern entry features and improved Western foyer spaces, stage and back-stage improvements and new kitchen.

 

Associated works outside the Memorial Hall in the broader precinct include new car park to the east of the community centre, and central ‘piazza’ space including renovated front car park, lighting and landscaping.

Applications for grant funding

The funding strategy for delivering the Memorial Hall refurbishment and external works was outlined at the Steering Committee meeting. The strategy includes $860,000 grant funding application to the Federal Department of Transport and Regional Services (DOTARS) for Regional Partnerships Program funds.  Grant funds are also being sought under the NSW Department of Energy Utilities and Sustainability Public Facilities Program ($60,000).

 

The Regional Partnerships Program is a program that delivers on the Australian Government’s approach to regional development, which is to work in partnership with communities and the private sector to foster development of self-reliant communities and regions.

 

The grant application is associated with certain elements of the Memorial Hall works, including main hall ceiling and floors, stage and back stage, 2 multi-purpose rooms, parenting room, relocated toilets, furniture and air conditioning.  These elements of the Memorial Hall works can be categorised as a community infrastructure project providing more opportunities for social participation.

 

The Regional Partnerships Program application will be submitted as soon as it is completed so as to maximise the possibility of a decision being made prior to the upcoming Federal election.

 

The Public Facilities Program sets out to deliver practical energy savings in public and educational facilities, to reduce overall electricity consumption, demonstrate how energy savings work, and reduce energy bills.

 

The grant application is associated with replacement and renewal of lighting within the Memorial Hall, outdoor lighting, and roof water collection and re-use.  The application will be submitted in July 2007.

Implications of the grants not being successful

If the DOTARS Regional Partnerships application is not successful, alternate funding sources will need to be found and would be subject to further consideration by Council.

 

The success of a grant application under the Public Facilities Program requires a demonstration of innovation in project design and construction, particularly energy saving initiatives. These are currently being quantified. Council’s Sustainability Revolving Fund can also be considered a funding source for these initiatives, particularly if the grant application is not successful.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Penrith Valley Cultural Precinct - grant applications be received.

2.     An application to the Federal Department of Transport and Regional Services for a $860,000 grant under the Regional Partnerships Program be made.

3.     An application to the NSW Department of Utilities, Energy and Sustainability for a $60,000 grant under the Public Facilities Program be made.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


The City as a Social Place

 

Item                                                                                                                                       Page

 

4        Youth Week 2007

 

5        Community Assistance Program 2006/07 Rolling Component 

 

6        Tender 17-06/07 - Grave Digging Services

 

7        Roadside Trading on Public Land

 

8        Penrith Football Stadium Redevelopment

 

9        City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd - Subsidy

 

10      St Marys Release Area - Public Exhibition of draft Plan of Management for Wianamatta Regional Park

 

11      Variation of Subdivision Control currently applying to Lot 20 DP 20420 (No. 11) Hornseywood Avenue, South Penrith. Applicant: Mrs Mary Gibbons;  Owner: M & T Gibbons DA07/0396

 

 



Ordinary Meeting

25 June 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

4

Youth Week 2007   

 

Compiled by:                Katerina Tahija, Youth Development Officer

Authorised by:             Erich Weller, Community Development Manager   

Strategic Program Term Achievement: Strategies are in place to respond to the social and health needs of the community.

Critical Action: Address the differing needs and preferences of the various age groups through Council’s policy responses, programs and advocacy.

     

Purpose:

To inform Council of the outcomes of Youth Week activities in 2007.  The report recommends that the information contained in the report be received.

 

Background

Youth Week is an annual, national event that provides opportunities for young people to get involved in activities and events in their local communities. Youth Week is also an opportunity to celebrate young people in our community, and to highlight their participation and achievements. Local councils have the opportunity to get involved in Australia’s celebration of young people.

 

The National Youth Week 2007 celebrations were held between 14 – 22 April.  The National theme was ‘Launch Yourself’. The theme encouraged young people to take ownership of ideas, be involved in planning and decision-making, and to play an active part in the community.

 

To celebrate Youth Week in the City of Penrith, any local non-profit organisation was encouraged to put in a submission for funding, including youth and community groups, churches, social/interest groups, training and employment agencies.

 

The aim of Youth Week is to achieve positive outcomes through young people’s active involvement in activities which:

 

·    Raise issues, ideas and concerns of young people;

·    Develop strategies to address the issues important to young people;

·    Increase the community’s awareness of young people and the issues which are important to them;

·    Promote young people’s contributions to the community;

·    Demonstrate the involvement of young people in the planning of activities;

·    Demonstrate access to activities from a broad range of young people.

 

This year, the theme also encouraged young people to think about their role within their communities. Young people also had the opportunity to express their thoughts and feelings about Penrith through consultations at each activity.

 

For Youth Week 2007, organisations were asked to address transport and promotion issues, as identified in Council’s Youth Needs Audit.  Specifically, organisations were required to demonstrate what strategies they would employ to address any transport issues, and how their activity would be advertised and promoted to a diverse range of young people.

 

Organisations were again asked this year to be aware of the Penrith Youth Services Code of Practice. Local youth services and Penrith City Council developed the Code in 2001. The Code guides best practice for organisations that work with young people.  The process of developing the Code was reported to Council at the Ordinary meeting of 18  February 2002. 

 

This year, Council received a Youth Week budget of $2,500 (excluding GST) from the Department of Community Services, Communities Division.  As a requirement of receiving these funds, Council matches the amount on a dollar for dollar basis. The total budget for 2007 Youth Week activities was $5,000.

 

The opportunity to apply for Youth Week funds in 2007 was widely advertised, including through Penrith Youth Interagency, the Mayor’s column, Council’s website, and through extensive email networks.

 

Council endorsed 2 activities for funding at Council’s ordinary meeting 12th February 2007, totalling $4726. The remaining funds of $274 were used for promotional activities.

 

This year, Council also conducted a consultation with young people, using a survey to get feedback from young people about a range of issues and concerns. The data collected will be used to help plan future youth events as well as be used in other Council youth planning processes.

 

Activities held during Youth Week 2007

In 2007, there has been a strong emphasis by community and youth groups on working in partnership. In previous years, activities were held across the LGA with an emphasis on localised events and activities. This year, a number of services combined to bring together a city central activity as well as a local event in the eastern end of the LGA.

 

True Blue Aussie Dance - Pulse Youth Group auspiced by Neighbourhood Development Team Erskine Park Inc

This event was developed and organised by the Pulse Youth Group and supported by the Neighbourhood Development Team Erskine Park.

 

The program consisted of a themed dance night open to all youth, aged between 12-17 years old, in the Erskine Park and surrounding area. The night had a variety of activities including dancing, air brush tattooing and prizes for various categories during the night.

 

This event was supported by the local high schools in the St Clair/Erskine Park area and by FPA Health - Warehouse Youth Health Service.

 

     

 

The activity was held on Friday, 20 April 2007, at Erskine Park Neighbourhood Centre from 6pm – 10pm.  Over 70 young people attended the event and very positive feedback was given. Council’s Youth Development Officer attended the event.         

 

Funding Allocation- $855 excluding GST.

 

Launch Yourself” Walk Tall In the Mall”- Penrith Youth Interagency Events and Activities Sub-Committee auspiced by SPYNS Inc

This event was a collaborative project involving a range of services as part of the Penrith Youth Interagency Events and Activities sub-committee.

 

It was estimated up to 1,400 young people and other community members attended the evening and 21 organisations were represented, as well as a range of Council departments.

 

The purpose of the event was to provide young people and families with an experience of movement, colour, and sound.  Activities included live music from youth bands, NSW Police Band, air brush tattoos, dance performances, impromptu theatre performances and the PCYC games van.

 

                                                                                

 

There was also a range of stimulating activities provided by Circus Works such as stilt walkers, hat making and juggling. There were stalls held by local services, who were invited to utilise the opportunity to participate and provide information on a wide range of topics and services. 

 

Sydney West Area Health Service also took the opportunity of this event to promote their new resource for young people and parents on Alcohol and Other Drugs issues.

 

The event was held on Thursday, 19 April from 5.30pm – 9.00pm, on the grassed section between the Joan Sutherland Performing Arts Centre and the Penrith Civic Centre. This area proved to be a fantastic space and very positive feedback was received by young people and service providers.

 

A range of services and organisations were involved in putting on this event, including:

 

·    SPYNS Inc

·    Nepean Interyouth Services

·    Richmond Fellowship and some service clients

·    GROW- Mental Health Support Services

·    The Warehouse

·    Local Area Police command

·    St Clair Youth Service

·    Penrith City Council - various services

·    Barnardos- Youth Project

·    Nirimba TAFE Students

·    Penrith Community College

·    Centrelink

·    Rescue Ed – State Emergency Services demonstration

·    St Johns Ambulance

·    The Joan Sutherland Performing Arts Centre

·    Penrith Youth Interagency.

 

The lead agency, SPYNS Inc, expressed their appreciation of Council’s contribution and participation by a range of Council officers.

 

Limited transport was organised so that young people from across the LGA could attend the city-central event.

 

Funding Allocation – $3,871 excluding GST.

 

The allocation for the activities as listed above was a total of $4,726.  The remaining amount of $274 was used for promotional material for the Penrith City Youth Week 2007 program.

 

Youth Week Program Promotion

One of the key strategies to a successful Youth Week program is promotion and advertising.  A detailed program of events for 2007 was developed and promoted. Promotional material was placed throughout neighbourhood and community centres, local schools, shopping centres, local media, and other areas as identified. The program was also posted on Council’s website.

 

Summary

Youth Week is an annual, national event that provides opportunities for young people to get involved in activities and events in their local communities. Youth Week is also an opportunity to celebrate young people in our community and to highlight their participation and achievements.

 

The National Youth Week 2007 celebrations were held during 14 – 22 April.  The National theme was ‘Launch Yourself’, encouraging young people to think about their role in their communities.

 

Council matched funding received from the Department of Community Services to a total of $5,000 for Youth Week activities in the LGA. Community groups were invited to apply for funds to hold an activity or event that celebrates young people in the community.

 

Council funded two events that were held in the LGA. The activities provided opportunities for young people from across the LGA to get involved in Youth Week. A Youth Week 2007 program was developed and distributed to young people and services across the LGA. 

 

Approximately 1,350 young people, and other community members, attended the Youth Week events. Youth sector services were also present at the events.

 

Evaluation of the activities and promotion concluded that 2007 Youth Week was well attended and events held were very successful.

 

 

RECOMMENDATION

          That the information contained in the report on Youth Week 2007 be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

25 June 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

5

Community Assistance Program 2006/07 Rolling Component    

 

Compiled by:                Joanne Tran, Community Development Officer - Generalist

Joe Ibbitson, Community Program Coordinator

Authorised by:             Erich Weller, Community Development Manager   

Strategic Program Term Achievement: Strategies are in place to respond to the social and health needs of the community.

Critical Action: Support community organisations and programs to meet identified community needs.

     

Purpose:

To advise Council of three requests for 2006/07 Community Assistance Program funding. The report recommends that Council approve allocations of $1,000 for each request, under the Rolling Component of the 2006/07 Community Assistance Program.

 

Background

Through the Community Assistance Program, Council makes small grants to non-profit organisations and community-based groups to help meet local community needs.  The maximum grant is $1,000.

 

There are three eligibility criteria endorsed by Council, which are:

 

·    Non-profit organisations providing one-off activities;

·    Direct benefit to, and participation from, Penrith residents; and

·    Projects and project management in line with Council’s Access and Equity Policy.

 

Fundraising programs or organisations whose main job is to fundraise are not eligible.

Rolling Component

There are two components of the Community Assistance Program - the Planned Component and the Rolling Component. The Planned Component of the program is undertaken once a year in October/November. Recognising that not all needs for funding can be foreseen, the Rolling Component allows for one-off requests to be brought before Council at any time during the year.  This provides a flexible supplement to the Planned Component of the program.

Council has received three requests for CAP funding from the following organisations:

·    Mamre Plains Ltd has requested financial assistance with the installation of a concrete pathway for the Rainbow Creche.

·    Werrington Community Project Inc has requested funds to contribute to the costs associated with the organisation of the Kingswood Park Community Festival.

·    Nepean Migrant Access has requested  funds for a Southern Sudanese women’s refugee skills development project.

2006-07 Community Assistance Program Budget

The total budget for the 2006/07 combined Rolling and Planned Components of the Community Assistance Program is $26,000.  In December 2006, Council approved the expenditure of $19,019 for the 2006/07 Planned Component.  When approving the Planned Component expenditure, Council endorsed a transfer of $19.00 from the Rolling Component to fund the recommended Planned Component grants. 

 

Over the past several months, Council had received and approved the following requests for the Rolling Component from:

 

·  SPYNS Inc. for organising an evening seminar for parents and families (Council approved $1,000 in May 2007);

 

·  Penrith Women’s Health Centre for the International Women’s Day Wellbeing Project (Council approved $1,000 in February 2007);

 

·  Werrington Community Projects for organising the Werrington Community Festival (Council approved $1,000 in October 2006).

 

The total expenditure from the Rolling Component at this point is $3,019.

 

The table below identifies that currently there is $3,981 available in the Rolling Component of the 2006-07 Community Assistance Program.

 

Table 1:     Community Assistance Program – Expenditure to Date

Community Assistance Program

Allocated

Expenditure to Date

Committed

Available

 

Planned Component

 

$19,000

 

$19,000                   

 

0

 

                 0

Rolling Component

        $7,000

           $3,019

0

        $3,981

Total annual funds

$26,000

         $22,019

0

        $3,981

Mamre Plains - Rainbow Creche 

Mamre Plains Ltd. has requested funding of $1,000 to assist with the cost of installing a concrete pathway for the Rainbow Creche. The Creche is a service for children under 5 years old of Sudanese refugee families who are receiving settlement services at Mamre Plains. The installation of a concrete pathway will improve access for children to outdoor areas around the crèche, especially in wet, muddy conditions following rain. The funding will assist in the purchase of materials, such as concrete, mesh and sand. Labour costs will be kept to a minimum by Mamre contractors (Gardening Service Division).  Mamre Plains Ltd is based at Mamre House, and it is a community project of the Sisters of Mercy not-for-profit organisation.

Werrington Community Project - Kingswood Park Community Festival 

The Werrington Community Project Inc has requested funding of $1,000 to contribute to the costs of organising a community festival for local families and residents of the central Penrith and  Kingswood Park areas. One of the main objectives of the festival is to enhance the sense of local community in the Penrith central areas. The event will include entertainment and activities that are provided free or at low cost. There will also be information stalls where residents can find out more about local service provision, including community activities and neighbourhood centre activities available in their local area.  The festival will be held on 15 September 2007 at the Kingswood Park Public School. 

 

This project is the result of a partnership between the Werrington Community Project Inc, Kingswood Park Primary School and the P & C Committee, the Department of Housing, SPYNS Inc, the Community Health Service, and Council’s Neighbourhood Renewal Program.

 

The CAP funding will contribute towards the overall cost of providing family and youth entertainment and activities at the festival. The total cost of the project will be around $4,000.

 

Nepean Migrant Access - Sudanese Refugee Women Skills Development Project

The Nepean Migrant Access Inc has requested funding of $1,000 to assist in paying a tutor to conduct 12 weekly workshops for Southern Sudanese refugee women in a skills development project. The tutor will work with the young women in identifying and enhancing their own skills to produce cultural items with the aim of building community capacity.

 

Some of the participants may also generate some additional income from the skills acquired in the initiative.

 

Summary

It is proposed to allocate $1,000 of 2006/07 Community Assistance Program Rolling Component funds to each of the organisations for the projects outlined above.

 

These projects will benefit local residents and contribute to the cohesiveness of the social fabric of the City.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Community Assistance Program 2006/07 Rolling Component  be received.

2.     Council approve a grant allocation of $1,000 each, to the Mamre Plains Ltd, the Werrington Community Project Inc and Nepean Migrant Access Inc, under the Rolling Component of the 2006/07 Community Assistance Program, for the identified projects.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

25 June 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

6

Tender 17-06/07 - Grave Digging Services   

 

Compiled by:                Mary Thorne, Acting Neighbourhood Facilities Co-ordinator (Cemeteries)

Authorised by:             Tony Jarrett, Acting Facilities Operations Manager   

Strategic Program Term Achievement: Effective responses are made to the social impacts of growth, redevelopment and change.

Critical Action: Assess the social impacts of urban change in both new release and established areas and develop planned responses.

     

Purpose:

To seek approval to proceed with the implementation of a supply contract for the provision of grave digging services on an as required basis for a period of 2 years, with an option to extend the arrangements for a further 2 x 1 year periods, subject to satisfactory performance.  The report recommends that Council enter into an agreement with L J Follington Constructions Pty Ltd.

 

Background

G A & A P Lane are our current grave diggers and have been providing grave digging services for the past 10 years.  The Lanes were initially awarded the work for a period of one year in 1997, following the tender process.   The arrangement has been operating on an ad hoc basis since the expiry of the original term.

 

Due to the need to ensure compliance to the latest specific industry OH&S requirements, an updated specification was finalised and new tenders were called.

 

Tender for the provision of Grave Digging Services (on an as required basis) for a two (2) year period, with an option to extend for further 2 x 1 year periods, allowing for rise and fall provisions, was advertised on 6 February and closed on Tuesday, 6 March 2007.

 

The tender was to select one preferred supplier to perform all or any of the specified services.  The services comprised the provision of grave digging services for Council’s cemeteries located at Kingswood, St Marys and Emu Plains.  Funeral Directors contact Council about the need for a burial to occur and Council then co-ordinates provision of the grave digging service.

 

Tenderers were required to submit their tender on a standard pro-forma sheet, which clearly identified the required response against each of the evaluation criteria.  The selection criteria were as follows:

 

Scope of Services

·    Demonstrated ability in meeting the supply of Services required

·    Compliance to specified requirements

·    Response times

·    Company resources and personnel

·    Conformance to relevant standards

·    Type and age of equipment

 

Cost/Price

·    The rates and unit prices for the Services specified

·    Rise and fall provisions

·    Payment terms

 

Business Category

·    Financial viability

·    Business record

·    Safety record

 

Management and Administration

·    Occupational Health & Safety and Public Liability Management.

·    Reporting capabilities

·    Support systems

·    Quality of Services

·    Environmental Management

 

Summary of tenders received

A tender assessment panel was formed comprising Mal Ackerman, Supply Co-ordinator, Harry Brown, Supply Officer, Keith Fryer, Senior Works Co-ordinator and Mary Thorne, Cemeteries Officer.  In addition to being Council’s Cemeteries Officer since 1994, Mary Thorne has held a number of industry roles.  Most recently Mary was President of the NSW Cemeteries and Crematoria Association in 2005 and 2006.

 

A total of 4 tenders were received as follows, in response to the advertised tender.

All companies submitted complying tenders.

 

Respondent

Address

City

Garden Visions Pty Ltd

65 Cudgegong Road

Rouse Hill

Image Mart Pty Ltd

21-23 Phillip Street

Kingswood

L J Follington Constructions Pty Ltd

907 East Kurrajong Road

East Kurrajong

Les & Wayne Neville

6 Hatherton Road

Lethbridge Park

 

Tenderers were requested to complete a unit price schedule for a number of pre-determined burial types.  Although quantities were provided in the tender, these were stated as estimates only and no guarantees of the quantity of graves was given.

 

The unit prices for each of the tenderers were annualised, based on the estimated quantities provided. The table below shows the overall cost comparison from lowest to highest.


 

Price Comparison Table

 

 

 

LJ Follington

L & W Neville

Image Mart Pty Ltd

Garden Vision     Pty Ltd

Monumental Grave

Qty

Unit

Total

Unit

Total

Unit

Total

Unit

Total

Double Depth Grave Site

 

 

 

 

 

 

 

 

 

No Monument - Double Depth

38

1,000

38,000

1,015

38,570

1,450

55,100

1,700

64,600

Monument - Double Depth

20

1,000

20,000

1,015

20,300

1,900

38,000

1,800

36,000

Lawn Sections

 

 

 

 

 

 

 

 

 

Double Depth Grave

70

1,000

70,000

1,015

71,050

1,400

98,000

1,300

91,000

Re-opening Grave

40

900

36,000

1,015

40,600

1,300

52,000

1,800

72,000

Total Annual Cost

164,000

 

170,520

 

243,100

 

263,600

 

All tenderers were assessed against the specified criteria, and each criterion was weighted in accordance with its relative level of importance.

 

Although Garden Visions Pty Ltd & Image Mart Pty Ltd both submitted complying offers, neither company demonstrated any experience in providing the specified services.  Image Mart has an established printing company only, with some minor excavation experience, and Garden Visions Pty Limited’s main business is landscaping.

 

The cost submitted from both companies was not competitive, and there was no clear advantage to Council in further considering these highest cost offers.

 

Shortlisted Tenderers

L J Follington Constructions Pty Ltd

Their offer was fully compliant with the tender requirements and demonstrated extensive experience in performing the required services. They are currently performing similar services for Baulkham Hills and Hawkesbury district funeral directors and carry out over 100 grave digs per year. 

 

L & W Neville

Their offer was also fully compliant with the tender requirements, and they have been providing limited grave digging services over the past 1-2 years. They have performed work for Penrith City Council when the current contractor was unavailable.

 

To further evaluate their capacity to provide and deliver a grave digging service interviews were conducted with the two companies on Monday, 2 April 2007.  Both tenderers responded adequately to the questions.

 

Referees provided by L J Follington Constructions Pty Ltd and L & W Neville were contacted.  Positive comment was received from the funeral directors for both tenderers, however it was confirmed that L J Follington Constructions Pty Ltd was by far the more experienced of the two tenderers.  They not only carry out work for funeral directors at a number of rural cemeteries, but are also a preferred contractor for Hawkesbury Council for roadworks.

 

Current Situation

Advice was provided that Council would contravene the Trade Practices Act if Council enforced a person buying a grave to use a particular contractor for grave digging.  As a consequence, the proposed contracting arrangement needed to be further investigated.  All tenderers were notified of a delay in concluding the tender process.

Under the Trade Practices Act, Council must not be involved in providing a grave and then requiring the grave digging to be performed exclusively by a particular contractor.  This is called ‘Third line forcing’.  ‘Third line forcing’ is the practice of offering for sale one good or service on condition that one must only use another good or service. This is prohibited under the Trade Practices Act.

This means that if a funeral director wishes to use a particular gravedigger to dig a grave at need in our cemeteries, Council has to allow this to happen.  Therefore, Council cannot engage a contract gravedigger “exclusively”.

This issue of non-exclusivity has been discussed with the two short-listed tenderers interviewed and they both accept this position. 

Of course, if another gravedigger is proposed by a funeral director, they will need to provide details of their relevant insurances, copies of their work tickets and permits, safe work method statements, site hazard and risk assessments, and also submit their machinery to be checked for OH&S compliancy before working in our cemeteries.

It was anticipated that the new contract would commence in May, however it has been delayed by this ‘third line forcing’ issue.  G A & A D Lane have kindly agreed to continue digging graves until the end of June, 2007.

 

Conclusion

Both short-listed tenderers performed well, however on the basis of the final interview, reference checks, level of experience and cost of the service, it is recommended that L J Follington Constructions Pty Ltd be selected as the preferred contractor for the provision of grave digging services.

 

Presently, the existing cost of this service is passed directly on to the consumer, with only a small administration fee added by Council to cover processing costs. The existing rate charged to customers is $1,015.00.  This fee includes GST and a $25.00 administration fee.  The revised cost, whilst representing a slight increase to customers, reflects the recent strict OH&S requirements applied in carrying out the service.  The fee compares favourably with other grave digging services across the region.

 

The Lanes - Bob, Ann, Gary and Paul - have provided grave digging services for many decades.  They have provided a reliable and timely service, sometimes in difficult conditions, but always with a strong commitment to Council and the community.

 

 

 

 

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Tender 17-06/07 - Grave Digging Services be received.

2.     L J Follington Constructions Pty Ltd be awarded a contract for grave digging services for a period of 2 years, with an option to extend the agreement for a further 2 x 1 year periods, subject to satisfactory performance, with provision for rise and fall.

3.     G A and A P Lane be thanked for their grave digging service to Council and the community.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

25 June 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

7

Roadside Trading on Public Land   

 

Compiled by:                Noel Fuller, Coordinator Ranger and Animal Services

Authorised by:             Barry Ryan, Waste and Community Protection Manager  

Requested By:             Councillor Greg Davies

Strategic Program Term Achievement: A community safety plan, building on a partnership with police, the community and other stakeholders is in place and supported by Council’s programs.

Critical Action: Inform the community on issues related to community safety.

      

Purpose:

To advise Council of the regulatory approach currently being provided to address the issue of illegal trading on public land, and the proposed approach to deal with the activity on specific days when the issue is more prevalent.  The report recommends that the information contained in the report on Roadside Trading on Public Land be received.

 

Background

It is understood that Councillors have received representations on the increase of illegal roadside traders (flower sellers) within the Penrith Local Government Area (LGA) that operate from time to time. 

 

When a stall is set-up on the side of a road, the operator is to have in his possession an approval issued by Penrith City Council for this activity.  Council staff issue permits for on street activities within the Penrith and St Marys CBD from time to time for promotion purposes for example. In issuing such permits public access and safety are paramount.

 

Most roadside traders request to operate along busy roads and at intersections, these areas leave little or no barrier for safety, with vehicles pulling over to the side of the road to attend to the roadside trader. 

 

Current Situation

Council Rangers have identified an increased number of non-approved roadside traders, operating on special event days such as Mothers Day and Valentines Day. 

 

The problem is more prevalent along major roads and presents both a potential traffic safety issue, and can impact on the business of retailers who operate out of retail premises.

 

The Local Government Act requires that, a person who carries out an activity on public land is required to first obtain the approval of Council beforehand. Without having obtained prior approval of the Council, the person is guilty of an offence with an on the spot penalty of $220.  Alternatively, this matter can be prosecuted in the Local Court with a maximum penalty of $2,200. The alternative of Court action would be considered if the operator re-located to another location in the Penrith Local Government area after being requested to cease the activity.

 

Should the person be using a vehicle, they may also be liable to a fine under the Australian Road Rules of $77 for parking their vehicle on a footpath or nature-strip area.

 

Rangers have generally addressed the issue by requiring that the person cease the activity and move on. Whilst some on the spot penalties have been issued to persons undertaking the activity, the issue is not significant on most weekends. 

 

However, as previously stated, the illegal activity appears to have increased on specific days, such as Mothers Day and Valentines Day.

 

Currently, one Ranger operates on weekends, including the specific days mentioned above, however this is not sufficient to address the issue of increased illegal roadside trading on public land on such occasions.

 

It is intended there will be an increase in staff (Rangers) working on these special event days in an attempt to address this issue.

 

 

 

RECOMMENDATION

That the information contained in the report on Roadside Trading on Public Land be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

25 June 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

8

Penrith Football Stadium Redevelopment   

 

Compiled by:                Tony Jarrett, Acting Facilities Operations Manager

Authorised by:             Barry Husking, Chief Financial Officer   

Strategic Program Term Achievement: The City’s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Ensure facilities and services reflect the City’s diverse current and future recreation and leisure needs.

     

Purpose:

To inform Council of the receipt of a $5 million grant from the NSW Department of Sport and Recreation for the further redevelopment of the Penrith Football Stadium.  The report recommends that the Department of Sport and Recreation be thanked for the $5 million grant and that the Penrith Football Stadium Redevelopment Working Party be re-convened.

 

Background

Council has been pursuing, for a number of years with both the federal and state  governments, funding to facilitate the multi-million dollar redevelopment of the Penrith

Football Stadium.  

 

Mr Graham West MP, Minister for Gaming and Racing, and Minister for Sport and Recreation, has advised that the NSW Government has approved a $5 million contribution to the redevelopment of the Penrith Football Stadium.  The Minister congratulates Council on its ambitious plan to redevelop the Stadium as a centre of excellence for sport and recreation in Western Sydney.  Stage 1 works were completed in 2006 with $10 million from the Federal Government.  These works include a new ‘field of play’ and a new western grandstand extension, and refurbishment of the existing grandstand.

 

The staged Masterplan allows the Stadium to “grow”, and to evolve through time to become a venue for community entertainment and social interaction, beyond just football.

 

Potential application of the $5 million contribution

The eastern grandstand is likely to be the focus of these Stage 2 works, however the scope of works would be intended to be considered by the re-convened Penrith Football Stadium Redevelopment Working Party.

 

Options for application of this State Government contribution, focussing on the eastern grandstand, are:

 

·   Spectator facilities, eg lift to each level, corporate facilities, expanded walkways, improved toilets, etc;

·  Undercroft , eg fit-out to provide facilities for community and recreation purposes.

 

Penrith Stadium Redevelopment Working Party

The Penrith Football Stadium Redevelopment Working Party was established in early 2005, comprising Councillors and representatives from Panthers and the Penrith Valley Sports Foundation.

 

The membership of the previous Working Party was Councillors Lexie Cettolin, Greg Davies and Mark Davies, Mr Don Feltis (Panthers), Mr Terry Heidtmann (Panthers), Mr Glenn Matthews (Panthers), Mr Alan Travers, Penrith City Council General Manager
(or his representative), Mr Barry Walsh (Panthers), and Mr Rodney Watson (Penrith Valley Sports Foundation).

 

That Working Party successfully provided Council direction of the development of the Stadium Masterplan and the extent of Stage 1 works.

 

The Member for Penrith, Karyn Paluzzano, has expressed interest in participating in the Redevelopment Working Party.  The NSW Government is a key shareholder in the Stadium as the landholder.  Penrith has been recently identified as a Regional City and the Stadium project is one of regional significance.

 

For these reasons, it would be appropriate for Council to invite active participation by the local State Member on the Working Party.

 

Proposed Terms of Reference

The re-convened Stadium Redevelopment Working Party would steer Council through the application of this $5 million State Government contribution.  Draft Terms of Reference are:

 

“To develop and report back to Council on a recommended scope of works for Stage 2 of the Penrith Football Stadium Redevelopment.”                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                  

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Penrith Football Stadium Redevelopment be received.

2.     The NSW State Government be thanked for their $5 million contribution to the Penrith Football Stadium Redevelopment.

3.     The Penrith Football Stadium Redevelopment Working Party be re-convened for the Stage 2 works, comprising Councillors Lexie Cettolin, Greg Davies and Mark Davies, Mr Alan Travers, Penrith City Council General Manager (or his representative), Karyn Paluzzano MP, Member for Penrith, four (4) representatives of Panthers and one (1) representative of the Penrith Valley Sports Foundation.

4.     The Terms of Reference for the Penrith Football Stadium Redevelopment Working Party be:

“To develop and report back to Council on a recommended scope of works for Stage 2 of the Penrith Football Stadium Redevelopment.” 

 

ATTACHMENTS/APPENDICES

1. View

Letter from Sport & Rec confirming $5 million contribution

1 Page

Appendix

 


Ordinary Meeting

25 June 2007

Appendix 1 - Letter from Sport & Rec confirming $5 million contribution

 

 

 

 


Ordinary Meeting

25 June 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

9

City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd - Subsidy   

 

Compiled by:                David Thorpe, Financial Accountant - Entities

Tony Jarrett, Acting Facilities Operations Manager

Authorised by:             Vicki O’Kelly, Financial Services Manager

Steve Hackett, Director - City Services   

Strategic Program Term Achievement: The City’s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Ensure facilities and services reflect the City’s diverse current and future recreation and leisure needs.

     

Purpose:

To inform Council of a request for additional subsidy to be provided to the City of Penrith Regional Indoor Aquatic Centre Ltd for the 2006-07 Financial year. The report recommends payment of the additional subsidy.

 

Background

Council, in adopting the March quarterly review of the 2006-07 Management Plan, approved an additional subsidy of $30,000 to underwrite the 2006-07 operation of the company. This brought the approved subsidy for the year to $250,000.  It was foreshadowed in this report that the company anticipated a shortfall in their operations for the year of $99,000, after payment of this subsidy. The General Manager of the City of Penrith Regional Indoor Aquatic Centre Ltd (Ripples) has, at the request of the Board of Directors, written to Council requesting payment of an additional $98,500 to reach a break even result as at 30 June 2007.

 

The General Manager of Ripples has advised that unseasonably cold weather in December and January caused a significant drop in patronage and income.  Schools income was also adversely affected with the cancellation of 3 School Fun Days in December, and the Learn to Swim Program was affected by a late school cancellation.  There has also been a general decline in membership income, gym, aerobics and aquarobics attendances in the Fitness area.

 

Patronage levels are down approximately 5%, compared to the same time last year, and this translates into lower than budgeted income levels:

 

Patronage to 30 April 2007: 424,015 visits

Patronage to 30 April 2006: 447,605 visits

Variance = 23,590 visits down.

 

Ripples’ operations for 2006-07 have fallen below budgeted expectations, and the General Manager’s advice highlights some of the reasons for this under performance. An increase in the subsidy from Council to the company is required to fund this budget shortfall.

 

Financial Services Manager’s comment

Ripples requested $250,000 as a subsidy of its 2006-07 operations. As outlined in Ripples General Manager’s comments, its operations for 2006-07 have fallen below budget expectations and the anticipated shortfall to June 2007 is an additional $98,500.  If Council approve this request then the total subsidy for the 2006-07 year will be $348,500.

 

Ripples has requested a subsidy of $310,000 for 2007-08.  This request reflects the changes to patronage experienced during 2006-07, together with initiatives undertaken by Ripples to develop their business. Ripples management and Board have taken measures to review their operations including the development of a sub-committee to review the Hydrotherapy operation.  The Draft 2007-08 Management Plan included a subsidy of $220,000, and a request for the additional $90,000 subsidy for 2007-08 was received during the exhibition period, and consideration of this request is in another report to tonight’s meeting adopting the 2007-08 Management Plan.

 

Council has resolved to underwrite the operations of Ripples for the 2006-07 financial year, and the payment of this additional $98,500 is in line with this resolution. Council’s March quarterly review identified an expected year end surplus of $46,000. Payment of this additional subsidy would mean a small expected deficit of $52,500 however a number of small adjustments as part of the end of year review are likely to address this.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd - Subsidy be received.

2.     An additional subsidy of $98,500 be provided to the City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd for the 2006-07 financial year.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

25 June 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

10

St Marys Release Area - Public Exhibition of draft Plan of Management for Wianamatta Regional Park   

 

Compiled by:                Tony Crichton, Senior Environmental Planner

Authorised by:             Roger Nethercote, Environmental Planning Manager   

Strategic Program Term Achievement: Cohesive communities are formed based on sustainable, safe and satisfying living and working environments.

Critical Action: Prepare and implement plans for each new release area that deliver quality, sustainable living and working environments.

     

Purpose:

To inform Council of the public exhibition by the Department of Environment and Climate Change (DECC) (formerly the Department of Environment and Conservation) of the draft Plan of Management for the recently named Wianamatta Regional Park within the St Marys Release Area (former ADI site).  The report provides a summary of the draft Plan and an assessment of the key issues arising from that Plan. The report recommends that a submission be made to the Department of Environment and Climate Change expressing Council's formal position on the draft Plan.

 

Background

An “Advisory Group”, known as the St Marys Community Reference Group (CRG) was established in early 2004 to assist the then Department of Environment and Conservation (DEC) to prepare and implement a Plan of Management for the Regional Park.  The CRG was chaired by the DEC, and included representatives from the DEC, DIPNR, Penrith and Blacktown City Councils, RSPCA, Delfin Lend Lease, ADIRAG, and local community and Aboriginal community representatives. Council’s member on the CRG was the Environmental Planning Manager.