3 July 2007
Dear Councillor,
In pursuance of the provisions of the Local
Government Act, 1993 and the Regulations thereunder, notice is hereby given
that an ORDINARY MEETING of Penrith
City Council is to be held in the Council Chambers, Civic Centre,
Attention is directed to the statement
accompanying this notice of the business proposed to be transacted at the
meeting.
Yours Faithfully
Alan Travers
General Manager
BUSINESS
1. APOLOGIES
2. LEAVE OF ABSENCE
3. CONFIRMATION OF MINUTES
Ordinary Meeting
- 25 June 2007.
4. DECLARATIONS OF INTEREST
Pecuniary Interest (The
Act requires Councillors who declare a pecuniary interest in an item to leave
the meeting during discussion of that item)
Non-Pecuniary Interest
5. ADDRESSING THE MEETING
6. MAYORAL MINUTES
Council
recognised for Excellence in Stormwater Research.
7. NOTICES OF MOTION
8. ADOPTION OF REPORTS AND
RECOMMENDATION OF COMMITTEES
9. MASTER PROGRAM REPORTS
10. URGENT REPORTS (to
be dealt with in the master program to which the item relates)
11. QUESTIONS WITHOUT NOTICE
12. COMMITTEE OF THE WHOLE
Monday 2 July 2007
table of contents
seating arrangements
meeting calendar
confirmation of minutes
report and recommendations of committees
master program reports
PRAYER
“Sovereign
God, tonight as we gather together as a Council we affirm that you are the
giver and sustainer of life. We come
together as representatives of our community to make decisions that will
benefit this city and the people within it.
We
come not in a spirit of competition, not as adversaries, but as
colleagues. Help us to treat each other
with respect, with dignity, with interest and with honesty. Help us not just to hear the words we say,
but also to hear each others hearts. We
seek to be wise in all that we say and do.
As
we meet, our concern is for this city.
Grant us wisdom, courage and strength.
Lord,
help us. We pray this in the name of
Jesus Christ our Lord. Amen.”
Statement of Recognition of
Aboriginal
and
Cultural Heritage
Council values the unique
status of Aboriginal people as the original owners and custodians of lands and
waters, including the land and waters of
Council values the unique
status of Torres Strait Islander people as the original owners and custodians
of the
We work together for a
united
Council Chambers Seating Arrangements
Managers
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MEETING CALENDAR
February 2007 - December 2007
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TIME |
FEB |
MAR |
APRIL |
MAY |
JUNE |
JULY |
AUG |
SEPT |
OCT |
NOV |
DEC |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
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Ordinary Meetings |
7.30 pm |
12 |
5 |
|
7v |
25* |
2 |
|
3ü |
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|
|
26 |
23 |
28 |
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23 |
13 |
24^ |
29 |
19 |
10 |
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Policy Review Committee |
7.30 pm |
|
12 |
2@ |
|
4 |
9 |
|
10 |
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3 |
19#+ |
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30 |
21# |
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30 |
20#+ |
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8@ |
5# |
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# Meetings at
which the Management Plan ¼ly reviews
are presented. |
^ Election
of Mayor/Deputy Mayor [only business] |
#+ General
Manager’s presentation – half year and end of year review |
@ Strategic
Program progress reports [only business] |
v Meeting
at which the Draft Management Plan is adopted for exhibition |
ü Meeting
at which the 2006/2007 Annual Statements are presented |
* Meeting at which the Management Plan for
2007/2008 is adopted |
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Council’s
Ordinary Meetings are held on a three-week cycle where practicable.
-
Extraordinary
Meetings are held as required.
-
Policy
Review Meetings are held on a three-week cycle where practicable.
-
Members
of the public are invited to observe meetings of the Council (Ordinary and
Policy Review Committee). All meetings
start at 7:30pm.
-
Should
you wish to address Council, please contact the Public Officer, Glenn McCarthy
on 47327649
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OF THE ORDINARY MEETING OF
COUNCIL CHAMBERS
ON MONDAY 25 JUNE 2007 AT
7:33 PM
NATIONAL ANTHEM
The meeting opened with the National Anthem.
STATEMENT OF RECOGNITION
His Worship the Mayor, Councillor Pat
Sheehy AM read a statement of recognition of
PRAYER
The
Council Prayer was read by the Rev Neil Checkley.
PRESENT
His Worship the Mayor Councillor Pat Sheehy AM, Councillors David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Ross Fowler, Jackie Greenow, Susan Page, Garry Rumble, Steve Simat and John Thain.
APOLOGIES |
200 RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Garry Rumble that the apologies from Councillors Greg Davies and Mark Davies be accepted. |
LEAVE OF ABSENCE
Leave of Absence was previously granted to
Councillor Jim Aitken OAM for the period 7 June 2007 to 29 June 2007 inclusive.
Leave of Absence was previously granted to
Councillor Karen McKeown for the period 25 May 2007 to 26 June 2007 inclusive.
Leave of Absence was previously granted to Councillor Kaylene Allison for the period 26 May 2007 to 1 July 2007 inclusive.
CONFIRMATION OF MINUTES - Ordinary Meeting - 28 May 2007 |
201 RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Susan Page that the minutes of the Ordinary Meeting of 28 May 2007 be confirmed. |
DECLARATIONS OF INTEREST
Councillor Steve Simat declared a pecuniary
interest in Item 10 – St
Marys Release Area - Public Exhibition of draft Plan of Management for
Councillor Kevin Crameri OAM declared a
non-pecuniary interest in Item 10 - St
Marys Release Area - Public Exhibition of draft Plan of Management for
Councillor John Thain declared a
non-pecuniary interest in Item 9 – City
of Penrith Regional Indoor Aquatic and Recreation Centre Ltd – Subsidy, as he is a Director on the Board
of the City of
Councillor Ross Fowler declared a
non-pecuniary interest in Item 9 – City
of Penrith Regional Indoor Aquatic and Recreation Centre Ltd – Subsidy, as he is a Director on the Board
of the City of
MAYORAL MINUTES
1 Locals receive 2007 Queen’s Birthday
Honours
202 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Jackie Greenow that the Mayoral Minute on Locals receive 2007 Queen’s Birthday Honours be received.
2 Council recognised for innovative use of
compost
203 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Jackie Greenow that the Mayoral Minute on Council recognised for innovative use of compost be received.
Reports of
Committees
1 Report and Recommendations of the
Local Traffic Committee Meeting held on 4 June 2007 |
204 RESOLVED on the MOTION of Councillor Steve Simat seconded Councillor Jackie Greenow that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 4 June, 2007 be adopted. |
2 Report and Recommendations of the
Policy Review Committee Meeting held on Monday 4 June 2007 |
205 RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Kevin Crameri OAM that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 4 June, 2007 be adopted. |
MASTER PROGRAM REPORTS
Leadership and
Organisation
1 2007-2008 Management Plan |
206 RESOLVED
on the MOTION of Councillor Ross Fowler seconded Councillor Susan Page That: 1. The information contained in the report
on 2007-2008 Management
Plan be received. 2. The recommended actions, including changes to the draft budget, staff establishment, and tasks as detailed in the report be adopted, and those which relate to variations to the exhibited draft plan, be incorporated into the Management Plan. 3. The 2007-2008 Management Plan, as amended, be formally adopted. 4. Council approve for expenditure the budget as detailed in the 2007-2008 Management Plan, and on that basis formally vote these funds for the 2007-2008 financial year. 5. Those individuals and organisations who made submissions on Council’s Management Plan be thanked for their input and advised of Council’s decision. 6. Those projects in the 2006-2007 Management Plan, which were approved by Council in the March Quarter Review 2007 to be carried forward, be added to the adopted Management Plan and Budget for 2007-2008. 7. A further report be presented to Council providing a detailed response to the issues raised by Mr Bruce Oliver in his submission dated 1 June 2007. |
2 Making of Rates and Charges for 1 July
2007 to 30 June 2008 |
207 RESOLVED on the MOTION of Councillor Ross
Fowler seconded Councillor Susan Page That: 1. The information contained in the report on
Making of Rates and Charges for 1 July 2007 to 30
June 2008 be received. 2. Ordinary Rate In accordance with Section 535 of the
Local Government Act 1993, an ordinary rate named Residential ordinary in
accordance with Section 543(1) of point four zero two three (.4023) cents in
the dollar being ad valorem amount on the land value of all rateable land in
the City categorised as residential under Section 493 and that an ordinary
rate named Farmland ordinary of point two zero one one five (.20115) cents in
the dollar on the land value of all rateable land in the City categorised as
Farmland and that an ordinary rate named Business ordinary of point seven two
six zero three (.72603) cents in the dollar on all rateable land in the City
categorised as business and that an ordinary rate being a subcategory of
Business rate named Penrith CBD Rate of point eight three three eight (.8338)
cents in the dollar and that an ordinary rate being a subcategory of Business
rate named St Marys Town Centre Rate of one point one two one seven (1.1217)
cents in the dollar be now made for the period 1 July 2007 to 30 June 2008
subject to a minimum rate under Section 548(5) of six hundred and forty nine
dollars ($649.00) in respect of each separate parcel of land categorised as
Residential and Farmland and that each separate parcel of land categorised as
Business or as a subcategory of Business be subject to a minimum rate under
Section 548(5) of the Local Government Act, 1993 of eight hundred and
thirty dollars and forty cents
($830.40). 3. Service of Rate Notices The rate or charge for the 2007-08 rate
year be levied on the land specified in a rates and charges notice by the
service of that notice, and the General Manger be and is hereby authorised,
to prepare and serve such notice for and on behalf of Council. 4. Charges The charges attached to the report to
the Ordinary meeting on 25 June 2007, titled Making of Rates and Charges for
1 July 2007 to 30 June 2008, be made (see attachment). 5. Interest For the purpose of calculating the
interest on overdue rates and charges in accordance with Section 566(3) of
the Local Government Act, 1993, Council make the interest charge for 2007-08
ten (10.0) percent per annum. 6. Pension Rebate All eligible pensioners under Section
575 of the Local Government Act, 1993 be granted a rebate of 50% of the
ordinary rate and domestic waste management service up to a maximum of
$250.00 under Section 575(3) of the Local Government Act, 1993. Councillor Kevin Crameri OAM requested that his name be recorded as having voted AGAINST the MOTION. |
The City in its
Broader Context
3 |
208 RESOLVED
on the MOTION of Councillor Ross Fowler seconded Councillor Steve Simat That: 1. The information contained in the report
on Penrith Valley
Cultural Precinct - grant applications be received. 2. An application to the Federal Department of Transport and Regional Services for a $860,000 grant under the Regional Partnerships Program be made. 3. An application to the NSW Department of Utilities, Energy and Sustainability for a $60,000 grant under the Public Facilities Program be made. |
The
4 Youth Week 2007 |
209 RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Steve Simat that the information contained in the report on Youth Week 2007 be received. |
5 Community Assistance Program 2006/07
Rolling Component |
210 RESOLVED
on the MOTION of Councillor Ross Fowler seconded Councillor Steve Simat That: 1. The information contained in the report
on Community
Assistance Program 2006/07 Rolling Component
be received. 2. Council approve a grant
allocation of $1,000 each, to the Mamre Plains Ltd, the Werrington Community
Project Inc and Nepean Migrant Access Inc, under the Rolling Component of the
2006/07 Community Assistance Program, for the identified projects. |
6 Tender 17-06/07 - Grave Digging
Services |
211 RESOLVED
on the MOTION of Councillor Ross Fowler seconded Councillor Steve Simat That: 1. The information contained in the report
on Tender 17-06/07
- Grave Digging Services be received. 2. L J Follington Constructions Pty Ltd be awarded a contract for grave digging services for a period of 2 years, with an option to extend the agreement for a further 2 x 1 year periods, subject to satisfactory performance, with provision for rise and fall. 3. G
A and |
7 Roadside Trading on |
212 RESOLVED
on the MOTION of Councillor Ross Fowler seconded Councillor Steve Simat that the
information contained in the report on Roadside Trading on |
8 Penrith Football Stadium Redevelopment |
213 RESOLVED
on the MOTION of Councillor Ross Fowler seconded Councillor Steve Simat That: 1. The information contained in the report
on Penrith Football
Stadium Redevelopment be received. 2. The NSW State Government be thanked for their $5 million contribution
to the Penrith Football Stadium Redevelopment. 3. The Penrith Football Stadium Redevelopment Working Party be re-convened for the Stage 2 works, comprising Councillors Lexie Cettolin, Greg Davies and Mark Davies, Mr Alan Travers, Penrith City Council General Manager (or his representative), Karyn Paluzzano MP, Member for Penrith, four (4) representatives of Panthers and one (1) representative of the Penrith Valley Sports Foundation. 4. The Terms of Reference for the Penrith Football Stadium Redevelopment Working Party be: “To develop and
report back to Council on a recommended scope of works for Stage 2 of the
Penrith Football Stadium Redevelopment.”
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9 City of |
214 RESOLVED
on the MOTION of Councillor Ross Fowler seconded Councillor Steve Simat That: 1. The information contained in the report
on City of 2. An additional subsidy of $98,500
be provided to the City of |
11 Variation of Subdivision Control
currently applying to |
215 RESOLVED
on the MOTION of Councillor Ross Fowler seconded Councillor Steve Simat That: 1. The information contained in the report
on Variation of
Subdivision Control currently applying to 2. The Common Seal of Penrith City Council be affixed to all necessary documentation to vary the covenant 3. The
development application DA07/0396 for dwelling additions on Standard Conditions 4.1 A001 – Approved plans A008 – Works to BCA requirements A009 – Residential Works DCP A020 – Use of building A043 – Air conditioner B001-B006 – Demolition D001 - Erosion and sediment control measures D007 – Filling of land D009 – Covering of waste storage areas D010 – Waste disposal E001 – BCA compliance E005 – Smoke detector F006 – Rainwater tank and nuisance G005 – Rainwater tank plumbing H01F – Stamped plans and erection of site notice H013 – Further details of building components H014 – Slabs/footings H015 – Termite Control H022 – Survey H030 – Roof finishes H036-H039 – Rainwater tank H041 – Hours of work I003 – Road Act condition K016 – Stormwater Q01F – Notice of commencement and appointment of PCA Q05F – Occupation certificate Special conditions 4.2 Prior to the issue of a Construction Certificate for the development, the variation of the registration on the use of land referred to as (c); in the Section 88b instrument attached to the Deposited Plan 20420 shall be registered with the Department of Lands The variation of the covenant shall be in terms approved by Penrith City Council in the documentation submitted in support of the development application. |
Councillor Steve Simat left the meeting, the time being 8:07 pm.
10 St Marys Release Area - Public Exhibition
of draft Plan of Management for |
216 RESOLVED
on the MOTION of Councillor John Thain seconded Councillor Susan Page That: 1. The information contained in the report
on St Marys Release
Area - Public Exhibition of draft Plan of Management for Wianamatta Regional
Park be received. 2. Council endorse a submission to the Department of Environment and
Climate Change on the draft Plan of Management for 3. Council
seek the support of the Department of Environment and Climate Change for the
detailed Masterplan for 4. Council
write to the Commonwealth Government, requesting confirmation that funds of
$1.1M will be provided for the erection of feral-proof fencing around the
proposed 5. A field inspection of the area be carried out, and maps be provided detailing detention basins, parks and any potential problems. |
The City In Its
Environment
Councillor Steve Simat returned to the meeting, the time being 8:13 pm.
12 Clean Up of Illegal Dumping on Deerubbin
Local Aboriginal Land Council Lands Grant |
217 RESOLVED
on the MOTION of Councillor Ross Fowler seconded Councillor Jackie Greenow That: 1. The information contained in the report
on Clean Up of
Illegal Dumping on Deerubbin Local Aboriginal Land Council Lands Grant be
received. 2. Council auspice $50,000 in grant funding to the Deerubbin Local Aboriginal Land Council for the clean up and deterrence of illegal dumping. 3. The
Principal of |
13 Energy Savings Action Plan |
218 RESOLVED
on the MOTION of Councillor Ross Fowler seconded Councillor John Thain That: 1. The information contained in the report
on the Energy
Savings Action Plan be received 2. Council adopt the Energy Savings Action Plan 3. The adopted Plan be submitted to the Minister for Environment and Climate Change for approval. 4. Council write to the Penrith Whitewater Stadium, seeking information as to the feasibility of fitting turbines to the watercourses in order to utilise water to generate electricity. |
The City Supported
by Infrastructure
14 2007/2008 Auslink National Black Spot
Program |
219 RESOLVED
on the MOTION of Councillor Jackie Greenow seconded Councillor Kevin Crameri
OAM That: 1. The information contained
in the report on 2007/2008
Auslink National Black Spot Program be received. 2. Council
accept the grants offered under the 2007/2008 Auslink National Black Spot
Program, as detailed in the report. 3. Council
make representations to both State and Federal Governments, regarding the
intersection on 4. A further report be
provided to Council detailing how the process of obtaining Black Spot funding
works and how State Government indicates its support of applications for the
inclusion of various roads in the Program. |
15 Proposed Closure of |
220 RESOLVED
on the MOTION of Councillor Ross Fowler seconded Councillor Susan Page That: 1. The information contained in the report
on Proposed Closure
of Driver Lane, Wallacia be received. 2. Council
endorse the proposed closure of 3. The Property Development Manager submit an application to the Department of Lands to finalise the closure. 4. The Property Development Manager present a further report to Council after the valuation of the land and pending acceptance by the adjoining owner. 5. The owners of adjoining properties be advised of Council’s intentions in this matter and be provided with a copy of this report. |
16 Funding for the |
221 RESOLVED
on the MOTION of Councillor Garry Rumble seconded Councillor Jackie Greenow That: 1. The information contained in the report
on Funding for the
Local State Emergency Service to Provide Improved Volunteer Amenities be
received. 2. Council receive an additional $30,000 in funding for the construction of an amenities building for the Local State Emergency Service. |
Leadership and
Organisation
17 Pecuniary Interest Returns |
222 RESOLVED
on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler
that the information contained in the report on Pecuniary Interest Returns be received. |
19 Council Property - Dedication as Road -
Lot 184 DP 575962, |
223 RESOLVED
on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler That: 1. The information contained in the report
on Council Property
- Dedication as Road - Lot 184 DP 575962, 2. Lot 184 DP 575962 be dedicated as road. 3. The
Common Seal of the Council of the City of |
21 Audit Tender 2007 |
224 RESOLVED
on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler That: 1. The information contained in the report
on Audit Tender
2007 be received. 2. The tender from PricewaterhouseCoopers be accepted in accordance with the specifications defined in the tender documentation, and Council appoint the firm of PricewaterhouseCoopers for the period 1 July 2007 to 30 June 2013. 3. The
Common Seal of the Council of the City of 4. Council officers contact Council’s Controlled Entities to advise them of the tender responses for their consideration. |
22 Council Property - |
225 RESOLVED
on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler That: 1. The information contained in the report
on Council Property
- Sale of Land in 2. Council
agree to the reimbursement to the Property Development Reserve, from the
Penrith Town Centre Section 94 Fund, for the sale of land that has been
dedicated for road widening purposes in |
23 Summary of Investments and Banking for
the period 1 May to 28 May 2007 |
226 RESOLVED
on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler That: 1. The information contained in the report
on Summary of
Investments and Banking for the period 1 May to 28 May 2007 be received. 2. The
Certificate of the Responsible Accounting Officer and Summaries of
Investments and Performance for the period 1 May 2007 to 28 May 2007 be noted
and accepted. 3. The
graphical investment analysis as at 28 May 2007 be noted. |
18 City Operations Directorate Report to
end of May 2007 |
227 RESOLVED on
the MOTION of Councillor Garry Rumble seconded Councillor Kevin Crameri OAM that the information contained in the report on City Operations Directorate
Report to end of May 2007 be received. |
20 Audit Committee |
228 RESOLVED
on the MOTION of Councillor Ross Fowler seconded Councillor Jackie Greenow That: 1. The information contained in the report
on Audit Committee
be received. 2. In addition to the Mayor of the day, or his Councillor nominee, Council
appoint Councillors Karen McKeown, Ross Fowler and Garry Rumble to the Audit
Committee. 3. The number of independent members be increased to a maximum of three. 4. The section of the Charter of the Audit Committee headed “Audit Committee Membership and Meetings” be replaced with the revised section attached to this report. 5. Council endorse Robert Coombes, Frank Gelonesi and Jayant Gulwadi as members of the Audit Committee. |
QUESTIONS WITHOUT NOTICE
QWN 1 Contents
Insurance - Bush Fire Brigade Sheds |
Councillor Kevin Crameri OAM
requested a report to Council on the issue of obtaining contents insurance
for donated and purchased equipment stored in Bush Fire Brigade sheds. |
QWN 2 Quarries
- Rates and Land Valuations |
Councillor Kevin Crameri OAM
requested a report to Council detailing the reasoning behind the Valuer
General’s low valuation of quarry
lands in the Penrith LGA, per hectare, and taking into consideration the
possibility that this land may be zoned for high density housing in the
future. |
QWN 3 Road
Connecting |
Councillor Steve Simat requested
a report to Council on the status of the planning and funding for the
provision of a road to connect the Erskine Park Employment Area to the M7
motorway. |
QWN 4 Footpath
Paving - Wallacia |
Councillor Ross Fowler requested
that an amount of $18,000 from South Ward voted works be allocated to
footpath paving from the corner of Mulgoa and |
229 RESOLVED on the MOTION of Councillor Ross
Fowler seconded Councillor Garry Rumble that the matter be brought forward
and dealt with as a matter of urgency. His
Worship the Mayor, 230
RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor
Garry Rumble that an amount of $18,000 from South Ward voted works be
allocated to footpath paving from the corner of Mulgoa and |
QWN 5 Traffic
Conditions at |
Councillor John Thain requested
that the matter of new traffic conditions at |
QWN 6 Building
Design Awards |
Councillor John Thain requested
that his thanks be passed on to staff involved in the recent Building Design
Awards. |
QWN 7 IPART
Inquiry into Rail Fares |
Councillor David Bradbury
requested that Council prepare a submission to the Independent Pricing and
Regulatory Tribunal (IPART) in relation to IPART’s current inquiry into rail
fares, the submission objecting to any increase in fares on the bases that:
(1) no increase in fares should be
approved until trains travelling to the outer suburbs of Western Sydney are
adequately equipped with heating for the winter and air conditioning for the
summer; and (2) patronage levels have been rising in recent years and
excessive fare increases will discourage further increases in patronage. |
231 RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Kevin Crameri OAM that the matter be brought forward and dealt with as a matter of urgency. His Worship the Mayor, Councillor Pat Sheehy AM, ruled that the matter was urgent and should be dealt with at the meeting. 232
RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor
Kevin Crameri OAM that Council prepare a submission to the Independent
Pricing and Regulatory Tribunal (IPART) in relation to IPART’s current
inquiry into rail fares, the submission objecting to any increase in fares on
the bases that: (1) no increase in
fares should be approved until trains travelling to the outer suburbs of
Western Sydney are adequately equipped with heating for the winter and air
conditioning for the summer; and (2) patronage levels have been rising in
recent years and excessive fare increases will discourage further increases
in patronage. |
QWN 8 Review
of National Framework for Women in Local Government |
Councillor Susan Page requested
a report to Council on the process of implementation of recommendations for
this Council, from the recent Review of National Framework for Women in Local
Government. |
QWN 9 Water
Run-off - |
Councillor Susan Page requested
a memo reply regarding a resident’s concerns about rainwater running under
their house in |
QWN 10 Speeding
Vehicles - Station and |
Councillor Susan Page requested
a memo reply concerning complaints received from residents about speeding
vehicles, particularly between 5.30 and 7.30 pm, on Station and Lethbridge
Streets, Penrith, and outlining any appropriate speed reduction measures that
may be taken in this area. |
QWN 11 Availability
of Nursing Home Places within |
Councillor David Bradbury
requested a report to Council on the availability of nursing home places
within |
Committee
of the Whole
233 RESOLVED on the MOTION of Councillor Susan Page seconded Councillor Ross Fowler that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 8:53 pm.
1 Presence of the Public
CW1 RESOLVED on the motion of Councillor Susan Page seconded Councillor Ross Fowler that the press and public be excluded from Committee of the Whole to deal with the following matters:
Leadership and
Organisation
2 Commercial Matter - Council Property -
Acquisition of Land in
This item has been referred
to Committee of the Whole as the report refers to information that would, if
disclosed, confer a commercial advantage on a person with whom the Council is
conducting (or proposes to conduct) business and discussion of the matter in
open meeting would be, on balance, contrary to the public interest.
Leadership and Organisation
3 Commercial Matter - Council Property -
Lease of Shop 10, Allen Arcade,
This item has been referred
to Committee of the Whole as the report refers to information that would, if
disclosed, confer a commercial advantage on a person with whom the Council is
conducting (or proposes to conduct) business and discussion of the matter in
open meeting would be, on balance, contrary to the public interest.
4 Commercial Matter - Council Property -
Lease of Shop 8 at Allen Arcade,
This item has been referred
to Committee of the Whole as the report refers to information that would, if
disclosed, confer a commercial advantage on a person with whom the Council is
conducting (or proposes to conduct) business and discussion of the matter in
open meeting would be, on balance, contrary to the public interest.
The meeting resumed at 9:03 pm and the
General Manager reported that the Committee of the Whole met at 8:53 pm on 25
June 2007, the following being present
His Worship the Mayor Councillor Pat Sheehy AM, Councillors David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Ross Fowler, Jackie Greenow, Susan Page, Garry Rumble, Steve Simat, and John Thain
and the Committee of the Whole excluded the
press and public from the meeting for the reasons set out in CW1 and that the
Committee of the Whole submitted the following recommendations to Council.
CONFIDENTIAL BUSINESS
2 Commercial Matter - Council Property -
Acquisition of Land in |
RECOMMENDED on the MOTION of
Councillor Ross Fowler seconded Councillor Susan Page CW2 That: 1. The information contained in the report
on Commercial
Matter - Council Property – Land in 2. The matter be reported to an Ordinary Meeting of Council. |
3 Commercial Matter - Council Property -
Lease of Shop 10, Allen Arcade, |
RECOMMENDED on the MOTION of
Councillor Kevin Crameri OAM seconded Councillor Ross Fowler CW3 That: 1. The information contained in the report
on Commercial Matter
- Council Property - Lease of Shop 10, Allen Arcade, 2. Council
grant Benchmark Resources Pty Ltd a 3 year lease with a 3 year option over
Shop 10 at Allen Arcade, 3. The
Common Seal of the Council of the City of |
4 Commercial Matter - Council Property -
Lease of Shop 8 at Allen Arcade, |
RECOMMENDED on the MOTION of
Councillor Ross Fowler seconded Councillor Garry Rumble CW4 That: 1. The information contained in the report
on Commercial
Matter - Council Property - Lease of Shop 8 at Allen Arcade, 2. Council
grant Benchmark Resources Pty Ltd a new 3 year lease with a 3 year option
over Shop 8 at Allen Arcade, 3. The
Common Seal of the City of |
ADOPTION
OF Committee of the Whole
234 RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Steve Simat that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3 and CW4 be adopted.
There being no further business the Chairperson declared the meeting closed the time being 9:04 pm.
Procedure
for Addressing Meetings
Anyone can request permission to address a meeting, providing that the
number of speakers is limited to three in support of any proposal and three
against.
Any request about an issue or matter on the Agenda for the meeting can
be lodged with the General Manager or Public Officer up until 12 noon on the
day of the meeting.
Prior to the meeting the person who has requested permission to address
the meeting will need to provide the Public Officer with a written statement of
the points to be covered during the address in sufficient detail so as to
inform the Councillors of the substance of the address and a written copy of
any questions to be asked of the Council in order that responses to those
questions can be provided in due course.
In addition, prior to addressing the meeting a person addressing Council
or Committee will be informed that they do not enjoy any privilege and that
permission to speak may be withdrawn should they make inappropriate comments.
It should be noted that speakers at meetings of the Council or Committee
do not have absolute privilege (parliamentary privilege). A speaker who makes any potentially offensive
or defamatory remarks about any other person may render themselves open to
legal action.
Prior to addressing the meeting the person will be required to sign the
following statement:
“I (name) understand that the meeting I intend to
address on (date) is a public meeting. I
also understand that should I say or present any material that is
inappropriate, I may be subject to legal action. I also acknowledge that I have been informed
to obtain my own legal advice about the appropriateness of the material that I
intend to present at the above mentioned meeting”.
Should a person fail to sign the above statement then permission to
address either the Council or Committee will not be granted.
The Public Officer or Minute Clerk will speak to those people who have
requested permission to address the meeting, prior to the meeting at 6.45pm.
It is up to the Council or Committee to decide if the request to address
the meeting will be granted.
Where permission is to be granted the Council or Committee, at the
appropriate time, will suspend only so much of the Standing Orders to allow the
address to occur.
The Chairperson will then call the person up to the lectern or speaking
area.
The person addressing the meeting needs to clearly indicate:
·
Their
name;
·
Organisation
or group they are representing (if applicable);
·
Details
of the issue to be addressed and the item number of the report in the Business
Paper;
·
Whether
they are opposing or supporting the issue or matter (if applicable) and the
action they would like the meeting to take;
·
The interest of the speaker (e.g. affected
person, neighbour, applicant, applicants
spokesperson, interested citizen etc).
Each person then has five minutes to make their address. Those addressing Council will be required to
speak to the written statement they have submitted. Permission to address Council is not to be
taken as an opportunity to refute or otherwise the points made by previous
speakers on the same issue.
The Council or Committee can extend this time if they consider if
appropriate, however, everyone needs to work on the basis that the address will
be for five minutes only.
Councillors may have questions about the address so people are asked to
remain at the lectern or in the speaking area until the Chairperson has thanked
them.
When this occurs, they should then return to their seat.
Glenn McCarthy
Public Officer
02 4732 7649
2 July 2007 |
|
The City in
its Environment |
|
Mayoral Minute
Council recognised for Excellence in Stormwater Research
Strategic Program Term
Achievement: A floodplain management policy to protect
the built environment is being implemented by Council consistent with
Government guidelines.
Penrith City Council was awarded the Stormwater Industry Association (NSW) Award for “Excellence in Stormwater Research 2007” at the Association’s annual conference in June.
Council won the award for its “Penrith Broadscale Overland Flow Flood Study.” The study was conducted by consultants, Cardno Lawson Treloar and had the technical and financial support of the Department of Environment and Climate Change (previously DNR) under the Floodplain Management Program.
The study applied innovative modelling techniques and cutting edge technology to map overland flow extents across the Local Government Area. Council staff provided the intellect and guidance to the Study - part of the broader catchment analysis program, which was started in 2002 with the airborne survey and photography.
The Stormwater Industry Association is a national body with representatives from professional bodies, the construction industry, manufacturers, universities and research institutions, service authorities and all levels of government.
The Association links the diverse and multi-disciplinary interests of all Australian stakeholders of the stormwater industry and represents them at national forums. As part of the Association’s annual conference, awards are presented in a number of categories.
The
award was accepted by Ratnam Thilliyar, Council’s Senior Stormwater Engineer at
the SIA Conference 2007 Annual Awards Presentation, which was held at
Pat Sheehy AM
Mayor
That the Mayoral Minute on Council recognised for Excellence in Stormwater Research be received. |
Item Page
The
1 Neighbourhood
Centres Week 2007
2 Seniors
Week 2007 "Embrace Life Through Music" Celebration
3 Provision
of Security Gates for
4 Additional
Projects in Parks Improvement Program
5 Parks
and Leisure National Conference 2007
The
City In Its Environment
6 Civic
Waste Collection and Disposal Tender
7 Rehabilitation
of Sections of The
The
City as an Economy
8 Kunshan
Trade and Investment Promotion Fair - October 2007
9 CLAIR
Forum 2007
10 Request
for sponsorship of World Dragon Boat Championships
The
City Supported by Infrastructure
11 Grading
of rural road shoulders in
Leadership
and Organisation
12 CLAIR
Local Government Exchange and Cooperation Seminar 2007
13 Council
Property - Electricity Easements at Wallacia Bushfire Brigade,
14 Council
Property - Transfer of Funds for Land in
URGENT
15 Audit
Tender 2007 amendment
THIS
PAGE HAS BEEN LEFT BLANK INTENTIONALLY
The City in its Broader Context
There were no reports under this
Master Program when the Business Paper was compiled
THIS
PAGE HAS BEEN LEFT BLANK INTENTIONALLY
The
Item Page
1 Neighbourhood
Centres Week 2007
2 Seniors
Week 2007 "Embrace Life Through Music" Celebration
3 Provision
of Security Gates for
4 Additional
Projects in Parks Improvement Program
5 Parks
and Leisure National Conference 2007
2 July 2007 |
|
The City as a
Social Place |
|
The City as a
1 |
Neighbourhood Centres Week 2007
|
|
Compiled by: Joanne Tran, Community Development Officer - Generalist
Authorised by: Erich Weller, Community Development Manager
Strategic Program Term
Achievement: Strategies are in place to respond to the
social and health needs of the community.
Critical Action: Support community organisations to address the differing needs and
issues of the various age groups through Council's policy responses, program
initiatives and advocacy.
Purpose:
To inform Council
of the activities held during Neighbourhood Centres Week 2007 in
Neighbourhood
Centres Week
The Neighbourhood Centres Week (7-13 May 2007) is an annual celebration to raise community awareness of Neighbourhood Centres’ services and activities, and also to celebrate achievements by these organisations. The week is held to promote the services at each local Neighbourhood Centre through community events, and other types of awareness-raising activities.
Neighbourhood
Centres are activity hubs for their local communities. They play a vital role
in bringing people together to build stronger local communities through social,
educational, vocational training, youth, and family activities. In
Council’s support of Neighbourhood Centres Week provides recognition of the vital work and contributions of local groups and organisations to their communities.
This year, Penrith City Council (the
Community Development Department and Facilities Operations Department), Workers
in Neighbourhood Centres (WINC), and the Neighbourhood Centres Volunteer
Management Committee Network joined together to develop and support the display
of information stalls in two shopping centres.
The two
Neighbourhood Centres Week 2007 stalls were at
The week of celebrations also included displays
of photos and information brochures and leaflets at both Penrith and St Marys
Libraries to showcase the work of local Neighbourhood Centres.
Council staff and Centre Volunteers at the Neighbourhood Centre Stall
at
Summary
The evaluation of the activities held for Neighbourhood Centres Week 2007 indicates that the community response was positive. Many of the information leaflets on different neighbourhood centres and what they offer were distributed.
That the information contained in the report on Neighbourhood Centres Week 2007 be received. |
There are no attachments for
this report.
2 July 2007 |
|
The City as a
Social Place |
|
The City as a
2 |
Seniors Week 2007 "Embrace Life Through Music"
Celebration |
|
Compiled by: Athena Kandris, Community Development Officer - Aged and Disability
Authorised by: Erich Weller, Community Development Manager
Strategic Program Term
Achievement: Strategies are in place to respond to the
social and health needs of the community.
Critical Action: Support community organisations to address the differing needs and
issues of the various age groups through Council's policy responses, program
initiatives and advocacy.
Purpose:
To inform Council
about the "Embrace Life Through Music" 2007 Seniors Week celebration
and other activities held during Seniors Week.
The report recommends that the information be received.
Background
Seniors
Week is celebrated annually across
On Thursday, 15 March, Penrith Council held a special event ‘Embrace Life through music’ for our local senior residents. Council received $1,000.00 from the Department of Ageing, Disability and Homecare (DADHC) to assist with the event.
Council’s Event
A working group consisting of representatives from local government and non-government organisations, senior groups, including Penrith and St Mary’s Senior Citizen Centres, assisted Council staff in organising the event. The expansion of the working group offered an opportunity to build on existing skills and knowledge and fostered new ideas by working on joint projects and building on the capacity of working group members. It aided in strengthening the relationships of the sector and provided the opportunity for new relationships.
Council’s celebration was extremely successful, with over 400 people attending at the Joan Sutherland Performing Arts Centre.
‘Embrace life through music’ aimed to showcase local musical acts across generations and cultures, and incorporate the concept of music for the wellbeing of older people by involving them in the activities.
The
Mayor, Councillor Pat Sheehy, formally opened the event and officially launched
Seniors Week 2007 in
Students
from
The
International Dance Group made up of women from Penrith Older Women’s Network
took the audience on a multicultural journey by performing dances from
Next
the St Mary’s Seniors Greek group ‘Enosis’ performed traditional dances from
the rugged and mountainous region of ‘
Penrith Seniors Choir
Performing at Seniors Week
One of the major highlights of the concert was the performance by the Penrith Seniors Choir, which was recently formed with the assistance of Penrith City Council and the Joan Sutherland Performing Arts Centre. This successful cultural development outcome was an initiative of the working group who aimed to offer an opportunity for seniors to come together to form a senior’s choir and perform at Council’s Seniors Week event. This became possible with the assistance of the Joan Sutherland Performing Arts Centre who provided a tutor to work with the choir. Consequently, the choir which is made up of 16 seniors rehearses weekly at the Joan Sutherland Performing Arts Centre and hopes to be able to perform at other local events.
The concert came to a close with a sing-a-long by the Penrith Seniors Choir and members of the St Mary’s and District Historical Society, who were dressed in early 1900’s costumes. Participation was invited from the audience.
Master of Ceremonies was Margaret Pope from the local Penrith Music and Comedy Company.
Participants having Lunch
at Seniors Week
Council allocated the two Community Access buses to transport seniors to and from Llandilo and St Mary’s Senior Citizens Centre. Additionally, a Great Community Transport bus assisted in picking up and returning seniors.
Evaluation
An evaluation survey was conducted with the working group and identified that the event was very successful and a great concert. Some of the comments were:
“The Joan Sutherland
Performing Arts Centre was an excellent venue – for comfort and sound, very
central. Feel this is an ideal venue for
the Penrith Council’s annual event.”
“Congratulations to
everyone – without your help and your commitment the event would not have been
such a success.”
“According to St Mary’s
Branch CPSA members who attended, everything was excellent.”
“The concert was very, very
good. Some said even better than the
Sydney Concert.”
“Volunteers worked well
together and having the students there to help was great.”
“Having all seniors being
seated at the one time for lunch.”
“People seemed happy and
enjoyed the day out.”
“I just wish to make a comment about the
senior’s concert as that it was my first visit to the Joan Sutherland Centre
and I found the venue excellent. We were
looked after extremely well by the young boys who looked after us with the morning teas and lunch, they were so well mannered. The concert we did enjoy and in particular
the Irish Dancers and the Penrith Seniors Choir.”
“To the Penrith City
Council – thank you for the wonderful senior’s week concert. Thank you to the person who organized
it. Thank you for the morning tea and
the very nice lunch. I enjoyed the
morning so much.”
“The recent concert and
luncheon held at the Joan Sutherland Performing Arts Centre on Thursday 15th
March, for Seniors Week was very successful and enjoyed by an audience of 400
people. They were very supportive of the
local amateur performers which consisted of the very young to the more elderly
of the district. It was encouraging to
see all age groups participating on the day in such a pleasant venue of which
Penrith can be proud. The council can be
applauded for organizing the whole day.”
The evaluation survey was also valuable in gathering comments about ways in which the celebration can be improved for next year’s event.
Seniors Week Grants
Council allocates funds each year through the Seniors Week Grant Program to assist community-based groups in organising activities during Seniors Week for older residents in the community. At the Ordinary meeting on 12 February 2007, Council allocated $6,500 to fund nine (9) local community organisations to assist in the delivery of projects during Seniors Week.
The range of events showcased the skills of older people, their participation, and their contribution to the community. The following activities and organisations indicate the range of activities in 2007:
· Catholic Parish of Holy Spirit St Clair hosted a morning and afternoon tea, together with lunch at Mamre Homestead and a sing-along by local school students;
· The Anglo-Indian
Association of NSW held a multicultural day of entertainment for senior
residents of
· National Seniors
Association Penrith Nepean had a coach trip to
· St Mary’s Combined Pensioners and Superannuants Association (CPSA) of NSW Inc held an Ecumenical Church Service with refreshments and a variety of activities;
· St Mary’s CPSA of NSW Inc held a cultural event with a mix of Greek/Australian music, food and other activities;
· South Penrith Community Project hosted a seniors morning tea and luncheon including entertainment. Seniors participated in various activities;
· Werrington Community Project Inc held its annual seniors arts and craft Expo, with a special 10th year celebration featuring arts and crafts done by local people, 55 years and over;
· Nepean Voluntary Aid Red Cross celebrated 50 years in Penrith by holding a luncheon to recognise the contribution that volunteers make in our community.
Council had allocated funds to Nepean Retired Men’s Club Inc to hold an Older Men’s ‘Wellness’ and Information Session but, due to issues with the organisation of proposed activities, the event was unable to proceed.
The funds were consequently put towards the additional costs of Council’s event ‘Live Life through music’ which included the hiring of additional tables and chairs.
Evaluation was sought from all groups who received grants to assist with planning for Seniors Week 2008. The feedback has been very positive. Events were well attended, often exceeding the expectations of organisers. The events have been a great opportunity for seniors to participate in activities, interact with other groups and learn from each other.
Conclusion
Seniors
Week offers organisations and individuals the opportunity to become involved in
programs to celebrate the contribution seniors make to communities. Council’s 2007 successful event ‘Embrace Life through music’ acknowledged and celebrated the contribution older people make to communities, but it also highlighted the importance of music for the well-being of older people by involving them in the activities. It was a day filled with music, dance, sounds, laughter and celebration which involved local performers across generations and cultures and the assistance of local volunteers and school children.
Additionally the eight (8) community-based groups who organised activities during senior’s week showcased the skills of older people and their contribution to the communities. The activities encouraged the involvement and participation of local school children, volunteers, older people from culturally and linguistically diverse backgrounds and older people with disabilities.
As indicated earlier, all events were successful. Seniors Week 2007 has been a valuable opportunity for seniors to participate in activities with other groups.
Certificates of Appreciation and letters were
forwarded to students who volunteered at Council’s event ‘Embrace Life through
music’. Letters of appreciation together
with a disc of photos taken of the event were also forwarded to performers and
working group members. Lastly letters of
gratitude were forwarded to local businesses which contributed to making the
event a success.
That the information contained in the
report on Seniors
Week 2007 "Embrace Life Through Music" Celebration be received. |
There are no attachments for
this report.
2 July 2007 |
|
The City as a
Social Place |
|
The City as a
3 |
Provision of Security Gates for |
|
Compiled by: Lindsay Clarke, Parks Coordinator
Authorised by: Raphael Collins, Parks Construction & Maintenance Manager
Requested By: Councillor
Garry Rumble
Strategic Program Term Achievement:
The City’s recreation and leisure facilities
and services meet its needs and are optimally used.
Critical Action: Ensure facilities and services reflect the City's diverse current and
future recreation and leisure needs.
Purpose:
To advise Council
of the cost to provide security gates to the access roads of
Background
Vandalism
to the buildings, playing fields and park structures at
Through a combination of bollards and tree planting, vehicle access to the new league field and the netball courts is now fully controlled.
The
northern portion of the park is used for soccer in winter and cricket/athletics
in summer. The boundary of the northern
portion of the park is not fully controlled.
This portion of the park has an entrance road on
Current
Situation
Vehicle
access to the northern portion of
The Nepean District Soccer Football Association has indicated that it would contribute $5,000 to the cost of these gates.
The
erection of gates would have the greatest benefit in reducing late night
vandalism especially by motor vehicles.
The gates would need to be opened/closed each day. Because of the public toilets in
Suitable signage would need to be erected advising park users of the closing time, and advising that a late opening fee would apply if cars do not vacate the park by 10pm. This is similar to the arrangement at Tench Reserve.
Financial
Services Manager’s Comments
It is anticipated that the installation of the gates will reduce the amount of damage to the fields caused by motor vehicles and therefore the cost of repairing the damage. There is no identified source in the budget for the cost of the gates and the security contractor other than the Parks Maintenance budget. The total cost for the installation of the gates ($7,950) and the security contractor ($5,475) is $13,425 in the first year with ongoing costs of $5,475 per annum. Nepean District Soccer Football Association has indicated that it will contribute $5,000 to the cost of these gates, thus the total cost to be found within the Parks budget in the first year is $8,425. Allocation of the funds to this project may have a potential impact on planned maintenance.
Conclusion
The total cost of the gates plus installation will be $7,950. The costs associated with the ongoing locking of the gates is $5,475 per annum.
The
Nepean District Soccer Football Association can see the benefit of erecting
gates on the entrances to
That the information contained in the
report on Provision
of Security Gates for |
There are no attachments for
this report.
2 July 2007 |
|
The City as a
Social Place |
|
The City as a
4 |
Additional Projects in Parks Improvement Program |
|
Compiled by: Raphael Collins, Parks Construction & Maintenance Manager
Authorised by: David Burns, Director - City Operations
Strategic Program Term
Achievement: The City’s recreation and leisure facilities
and services meet its needs and are optimally used.
Critical Action: Facilitate joint use of the City’s recreation and leisure facilities,
including co-location of programs.
Purpose:
To inform Council
of three additional projects in the Parks Improvement Program. The report recommends the projects be included
in the 2007/2008 Management Plan.
Background
The 2007-2008 Capital Works has been approved by Council, as part of the Management Plan, on 25 June. Council also endorsed the Penrith City Local Open Space Development Contributions Plan (Section 94) that allows the local open space facilities listed in the program to proceed.
The following two projects, included in the Section 94 open space program, need to be brought forward into next year’s Parks Improvement Program:
·
·
Current
Situation
·
In the 2007-2008 Management Plan, there is a
task to ‘complete detailed design and approvals for the
Convic Design has been commissioned to assist
with the consultation and design development of the skate park, which will cost
$15,000. A report will be submitted to
Council about the project, after the consultation stage, and prior to the
lodgement of the Development Application.
·
Another task in the 2007-2008 Management Plan
is to finalise detailed plans and commence the rehabilitation of the former Jam
Factory site on
It is intended that $100,000 be included in
the 2007-2008 Management Plan to be used for Council’s contribution for a
Metropolitan Greenspace Grant. The
applications for these grants close on 20 July.
If successful, the funds will be used to undertake rehabilitation works
on the site.
·
The Penrith Branch of the RSL approached
Council earlier this year to propose the construction of a war memorial in
The RSL is providing funds to prepare a Plan
of Management at a cost of $20,000, and is hopeful it can gain Federal funding
to construct a new memorial by next year’s ANZAC Day.
Financial Services Manager’s Comments
The Penrith City Local Open Space Development Contributions Plan was
adopted at the Ordinary meeting on 25 June 2007, on the recommendation of the
Policy Review Committee meeting held on 4 June 2007. Included in this new plan are the two
projects mentioned above: $300,000 (high priority) for site restoration and
construction of fields at
Conclusion
The three abovenamed projects need to be included in the 2007-2008 Management Plan in order for them to be implemented.
The
That: 1. The information contained in the report
on Additional
Projects in Parks Improvement Program be received. 2. The three projects noted in the report be
included in the 2007-2008 Management Plan - $100,000 for Roper Road Fields,
$15,000 for |
There are no attachments for
this report.
2 July 2007 |
|
The City as a
Social Place |
|
The City as a
5 |
Parks and Leisure National Conference 2007 |
|
Compiled by: Lindsay Clarke, Parks Coordinator
Authorised by: Raphael Collins, Parks Construction & Maintenance Manager
Strategic Program Term
Achievement: The City’s recreation and leisure facilities
and services meet its needs and are optimally used.
Critical Action: Facilitate joint use of the City’s recreation and leisure facilities,
including co-location of programs.
Purpose:
To advise Council
of the Parks and Leisure
Background
The
Parks and Leisure National Conference is held annually in various cities throughout
Current
Situation
This year, the Conference will be held in Townsville, from 16 to 19 September 2007. The theme of the Conference is “A Pivotal Role”.
Although the program has not been finalised at this early date, some of the papers for discussion include:
· Managing Sporting Resources in a Drought Environment;
· Water for the future;
· Management of the use of public open space;
· Skate and BMX facilities;
· Growth areas – what sporting facilities are required;
· The relationship between ground conditions and injury risk.
A memorandum was sent to all Councillors, advising them of the Conference, on 6 June 2007. Early bird bookings, at a substantial saving, are available up to 7 July.
Conclusion
The forthcoming Parks and Leisure Conference addresses many of the issues confronting parks management in the Penrith LGA. The conference also provides the opportunity for participants to network with other councils, and to see first hand how various facilities in Townsville are managed.
It is suggested that Council nominates available Councillors to attend the conference. It is intended that two staff members from the Parks Department will attend.
That: 1. The information contained in the report
on Parks and
Leisure National Conference 2007 be received. 2. Council nominate Councillors to attend the Parks and Leisure National Conference in Townsville in September 2007. |
There are no attachments for
this report.
The City In Its Environment
Item Page
6 Civic
Waste Collection and Disposal Tender
7 Rehabilitation
of Sections of The
2 July 2007 |
|
The City in
its Environment |
|
The City in its
Environment
6 |
Civic Waste Collection and Disposal Tender |
|
Compiled by: Geoff Brown, Waste Management Co-ordinator
Authorised by: Barry Ryan, Waste and Community Protection Manager
Strategic Program Term
Achievement: Waste to landfill and indiscriminate dumping
are significantly reduced and resource recovery is optimised.
Critical Action: Develop and implement service systems to complement waste reduction
strategies and satisfy community needs.
Previous Items: Domestic
Waste Contract Tenders - Ordinary Meeting - 5 March 2007
Additional
Information on the Domestic Waste Contract Tenders - Ordinary Meeting - 5 March
2007
Purpose:
To provide a
further report to Council on the Civic Waste and Collection and Disposal Tender
as a consequence of correspondence being received from Grundy's Waste regarding
additional information to their tender.
The report recommends the preferred tenderer for the Civic Waste
Collection and Disposal Contract be SITA Environmental Solutions.
Background
At the Ordinary meeting of 5 March 2007, Council considered a number of non domestic waste tenders, including the Civic Waste Collection and Disposal Tender. The report on the Civic Waste Collection and Disposal Tender recommended that SITA Environmental Services (SITA) be appointed as the preferred tenderer for this service. Although SITA did not have the lowest tender ($2,871 per annum more than the lowest tenderer being Grundy’s Waste) they provided a tender that satisfied all of the evaluation criteria.
The tender evaluation team considered that SITA provided the best overall tender, and while not the lowest tenderer, provided a competitive price, and has the capacity and resources to provide both Garbage and Recycling Services as specified in the tender.
It was resolved however, as a result of correspondence (provided on the evening of the Council meeting) from one of the tenderers, being Grundy’s Waste, that a further report be presented to Council on the tender for Civic Waste Collection and Disposal Services.
Civic Waste Services
Civic Waste Services are garbage and recycling services provided to Council properties throughout the city. These properties include the Civic Centre and Library, Childcare Centres and Pre-Schools, Community Centres, Recreational Facilities, State Emergency Services, Rural Fire Services and facilities for street cleaning services.
These properties and facilities currently receive waste and recycling collection services using bins ranging in capacity from small 240L mobile garbage bins up to large 4500L waste containers. There are currently 58 Council properties provided with these services, of which 87% of the properties utilise the large waste containers. The remaining 13% utilise the small 240L mobile bins, most of which are provided at Penrith and St Marys Cemeteries.
From a logistical approach, to service the different bin categories and waste categories it would be necessary to have at least a front lift truck for the large waste containers and a rear lift truck for the small 240L mobile bins, remembering that each truck will need to collect and dispose of both garbage and recyclables in separate collection programs or provide two separate fleets of trucks to perform the service.
Payment for these services comes from the budgets of the respective Council departments receiving these services.
Correspondence from
Grundy’s Waste
Correspondence received from Grundy’s on 5 March provides the following information:
1. Grundy’s Waste is a locally owned and
operated business, not foreign owned and employs their people.
2. Grundy’s Waste has recently purchased a
Rear Loader Truck which has put Grundy’s Waste in a much better situation for
the small part of the tender for the 240 and 660 carts.
3. Grundy’s Waste is currently doing and
has been for a couple of years, on going work with the Council at their Works
Depot at Copeland Street, Kingswood and also their other tip off point at
Werrington Road, Werrington. Also the
costing of this work equates to around the same as the costing of this tender.
4. Grundy’s Waste has proven to be a
reliable and efficient service for this period of time and currently uses
5. Grundy’s Waste was the cheapest price,
understanding that doesn’t mean that we should win, but a local business comes
a long with a pricing structure (understanding that at the time of the tender
application, Grundy’s Waste did not own a Rear Loading Vehicle, but now do)
shouldn’t the local business be given a shot at the small part of the
tender.
6. Question was asked about how could
Grundy’s Waste offer such cheaper rates for the 240 carts in general waste and
also in Recycling. Our answer to that is
Grundy’s Waste are very keen to build on a working relationship with their
local Council and is willing in areas to find tune margins, a bigger advantage
of being the smaller business, less overheads.
7. Grundy’s Waste is a growing business,
hence since the application for this tender Grundy’s Waste has purchased a Rear
Loader, another Hook Lift truck and Dog Trailer and recently purchased a brand
new Vacuum Tanker. Grundy’s Waste will
continue to grow.
Grundy’s Waste understands
that the Council’s decision is final after tonight and can find no
discrepancies with the tender information on the Web.
Grundy’s Waste would just
like the Council to please take into consideration the working relationship
that this local business is keen to build with there local Council.
Tender Process Overview
Tenders
were invited for the Civic Waste services on 15 August 2006, and closed on 17
October 2006. The tenders were evaluated
by the Tender Evaluation Team, comprising the Waste and Community Protection
Manager, Waste Management Co-ordinator, Waste Education Officer and Financial
Accountant - Entities. An overview to the process was provided by Council’s
legal Officer.
As a part of the evaluation process, interviews were conducted with the short listed tenderers, being SITA Environmental Solutions and Grundy’s Waste. The matter was then reported to Council on 5 March 2007.
On the evening of 5 March 2007, prior to the Council meeting, correspondence from Grundy’s Waste, regarding their tender, was received. As a result of this correspondence, Council resolved that a further report be provided.
The information contained in the letter from Grundy’s Waste (as detailed above) provided no additional information relevant to their tender, other than that they had recently purchased an additional truck. As a result of this, Grundy’s Waste advised that this additional truck would place them in a much better situation for the small part of the tender which deals with the emptying of the 240L mobile bins (this information comes five months after close of tenders and three months after interviews with Grundy’s Waste and SITA).
A meeting was held with Grundy’s Waste representatives, as a result of Council requesting a further report on this matter. This meeting was conducted in conjunction with Council’s Legal Officer, Waste and Community Protection Manager and Waste Management Co-ordinator. The outcome of this meeting provided no additional information relevant to the tender process that would change the evaluation of this tender.
Grundy’s tendered price for the small 240 litre bin service was very low, which is likely to encourage the take up of this service in lieu of large waste containers which are predominantly used for this service. This issue was put to Grundy’s representatives at this meeting.
At this
meeting Grundy’s indicated that if there was a substantial take up of the small
240 litre mobile bin service then they would require a price increase for this
service, i.e request a variation to the contract.
Criteria Used to Evaluate
the Tender
The
criteria to evaluate the tender included Value for money, Management skills, staff
and other resources, Vehicles Plant and Equipment (including Depot and
facilities), Customer Service, Occupational Health and Safety, Service delivery
and capacity, Industrial Relations and Financial capacity.
SITA Environmental Solutions satisfied the evaluation team with respect to each of the criteria. The evaluation team however, had concerns regarding the criteria Value for money, Vehicles Plant and Equipment, Service delivery and capacity and Financial capacity, with respect to the Grundy’s tender. These issues will be detailed below.
Value for money - Whilst Grundy’s tender price for the main component of this contract is comparable to that of SITA’s, their price for the small 240L mobile bin component of the contract is very low, and it would appear that the price for these services would barely cover disposal costs let alone costs for bin supply, labour, fuel and oil.
The tender price for the component of this tender being the small 240L Mobile bins is so attractive that Council Childcare Centres and other Council properties (currently using large waste containers) may wish to avail themselves of the 240L mobile bin service, in lieu of the large waste containers, for cost savings and convenience. If Grundy’s Waste was awarded the contract, the low cost of the 240L mobile bin component of this service could prove to be financially unviable and may have an impact on their financial capacity to deliver these services.
Recent discussions with the management of Grundy’s Waste indicated that, should the service for the small 240L mobile bin component of this contract increase, then Grundy’s Waste would need to increase the price for this service i.e. request a variation to the contract.
For comparative purposes, if this (the small 240L mobile bin component) component of the Civic Waste collection tender was removed, then SITA would be the lowest tenderer by about $3,800 per annum for the primary portion of the contract.
Vehicles Plant and Equipment – Grundy’s Waste advised in their tender that this contract is a one man one vehicle operation, and a back up vehicle and drivers are available if required. Grundy’s Waste nominated a front lift truck for the performance of this service, and a spare front lift truck as back up. This type of garbage truck is suitable for emptying large waste containers, and is not ideal for emptying the small 240L and 660L mobile bins. Grundy’s Waste did not have any other truck resources for the servicing of all the bins that Council currently utilises.
The new truck nominated in Grundy’s letter (referred to previously in this report) is suitable for the emptying of small 240L and 660L mobile bins; however, Grundy’s have no suitable back-up vehicle in the event of breakdown or other circumstances where this truck is not available.
Council utilises large waste containers for 2 different waste streams, being garbage and cardboard, and uses the smaller mobile bins also for 2 different waste streams, being garbage and commingled recycling.
The truck nominated in Grundy’s tender is not ideal for all different types and sizes of bins, whereas SITA has Garbage and Recycling trucks for the bin sizes and waste types to be collected and has an extensive commercial fleet of trucks as back up.
Logistically SITA are in a better situation to provide this service under this contract due to their truck resources, i.e. variety and number.
Service delivery and capacity – As Grundy’s Waste had nominated only one truck to perform these services (front lift truck suitable for large waste containers), it was considered that the logistics of performing the service, (given that there are two bin categories and two waste streams for each bin category) would prove very difficult.
SITA, on the other hand, has nominated trucks suitable for the collection of the various bin sizes and waste types, and has an extensive commercial fleet of trucks as back up in the event of breakdown or service growth.
In discussions with Grundy’s Waste, it was indicated that their core business is the provision of hook lift waste containers (waste containers up to 30m3 in capacity). Their tender confirmed this, identifying 6 hook lift trucks and 2 front lift trucks, the 2 front lift trucks being appropriate for servicing the large waste containers under this contract.
SITA however, has a large commercial fleet of garbage and recycling trucks for the collection of the different types of waste and recyclables under this contract, and also has back up trucks and support staff in the event of breakdown or staff absence.
Financial capacity – a Financial Risk Assessment by Council’s consultant Risk Manager has been conducted for SITA and Grundy’s Waste. Details of the financial analysis is provided under cover of a confidential memorandum to Councillors. SITA and Grundy’s Waste financial standing have been assessed as strong and satisfactory respectively.
Legal Officer’s Comment
Council has an obligation to assess the tenders in accordance with the criteria. This ensures that there is fair process for all. I am of the opinion that the report represents a fair and impartial assessment by the Council staff. It is open to the Council to take a different view, but Council must ensure it is fair in its assessment. It seems that in this process all are bound by the criteria set, which must be used to assess the outcome.
Evaluation Summary
Further consideration has been given to the tenders of both SITA and Grundy’s Waste, as a result of correspondence being provided by Grundy’s Waste. The correspondence was received over 5 months after close of tenders, and after a report to Council (to determine the tenders) had been released (on Council’s web site) for view by the community, four days prior to the scheduled meeting on 5 March 2007.
In the interest of maintaining a level playing field, one may argue that it is unfair to allow the extra truck to be considered. If Council did do this, then all tenderers should be allowed the same opportunity.
It is considered that SITA Environmental Solutions has provided the best overall tender, with a competitive price, and logistically is in a much better position to provide the service for Council. SITA has the capacity and resources to provide both garbage and recycling services for the small 240L mobile bin services and also the large waste container service. SITA’s financial standing is also strong and has a minimal insolvency risk.
It will be recommended that SITA Environmental Solutions be nominated as the preferred Tenderer for Civic Waste Collection and Disposal and that contract negotiations be conducted with this organisation.
That: 1. The information contained in the report
on Civic Waste
Collection and Disposal Tender be received. 2. SITA Environmental Solutions be appointed as the preferred tenderer for Civic Waste Collection and Disposal Services. 3. The Waste and Community Protection Manager, in consultation with the Legal Officer, be authorised to negotiate contracts consistent with the report presented to Council at its Ordinary meeting of 5 March 2007. |
There are no attachments for
this report.
2 July 2007 |
|
The City in
its Environment |
|
The City in its
Environment
7 |
Rehabilitation of Sections of The |
|
Compiled by: Janet Rannard, Bushland Management Officer
Authorised by: Raphael Collins, Parks Construction & Maintenance Manager
Strategic Program Term
Achievement: The City’s biological diversity is being
protected and conserved through the implementation of a biodiversity
conservation and bushland management strategy.
Critical Action: Undertake biodiversity conservation and protection and pursue the
effective management of natural areas.
Purpose:
To advise Council
of the successful application for a
Background
The Hawkesbury Nepean Catchment Management Authority (HNCMA) has made $889,800 available, from the Strategic Reserve NHT Funds, for Local Government projects. Projects must contribute to the implementation of the “Hawkesbury Nepean Catchment Action Plan” by addressing the River Health Management (RHM) targets. This project will achieve the following:
· 3000 native plants established through revegetation (from a RHM target of 60,000)
· 3.6 Ha of riparian zone revegetated (from a RHM target of 100 Ha)
· 0.3 km of creekline undergoing intensive rehabilitation (from a RHM target of 60 km)
· 0.3 km of creek line treated for pest plant control (from a RHM target of 60 km)
· 1 site treated for stabilisation and erosion control (from a RHM target of 10)
Current Situation
After
the completion of Stage 1 of the Great River Walk, some other sections adjacent
to the Walk were identified as requiring rehabilitation including the
embankments leading from Weir Reserve down to the
Work will include weed control, erosion control and revegetation and will be carried out by contractors with assistance from Council’s own Bush Regenerators.
On 29 May 2007, the Project Services Agreement was signed by Council. The approved Grant of $30,940 will be matched with cash from EEP of $24,600 and an in kind contribution of $4,740.
Conclusion
The
work will aesthetically improve the approach to the
That: 1. The information contained in the report
on Rehabilitation of
Sections of The Great River Walk - Penrith - Successful Grant Application be
received. 2. Council accept the Grant offered under the Local Government River Health Partnership Grant as detailed in the report. |
There are no attachments for
this report.
The City as an Economy
Item Page
8 Kunshan
Trade and Investment Promotion Fair - October 2007
9 CLAIR
Forum 2007
10 Request
for sponsorship of World Dragon Boat Championships
2 July 2007 |
|
The City as an
Economy |
|
The City as an
Economy
8 |
Kunshan Trade and Investment Promotion Fair - October 2007 |
|
Compiled by: Geoff Shuttleworth, Economic Development and City Marketing Manager
Authorised by: Geoff Shuttleworth, Economic Development and City Marketing Manager
Strategic Program Term
Achievement: Programs are attracting domestic and
international visitors to the City for access to cultural and sporting exchange
and experiences and language education and training.
Critical Action: The City's international relationships are maintained and opportunities
for enhancing these relationships are explored.
Purpose:
To advise Council
of an invitation for the Mayor to lead a delegation of business people to the
Kunshan Autumn Trade and Investment Promotion Fair in October 2007.
Background
In
December 2006, Council resolved that there be Councillor and staff
representation at the Kunshan Autumn Trade and Investment Promotion Fair in the
People’s Republic of
This was in response to an invitation from the Mayor of Kunshan, Guan Aiguo, for representatives of Council to participate in the Fair, and coincided with a visit by two officials from the Kunshan Municipal Government for two months in August/September 2006 (David Wang, Deputy Director of the Kunshan Foreign Affairs Office and Sheng Xuedong, Deputy Director of the Kunshan Construction Bureau), during which they learnt about Council’s operations and how it works with its local community.
The
purpose of the Fair is to promote Kunshan’s business and investment
opportunities. The Fair also features
the Kunshan Achievements Show (displaying every aspect of Kunshan’s recent
achievements) and the Production Exhibition (for local Kunshan producers to
display their products). In addition,
there is an official Opening Ceremony and other activities such as smaller
Promotion Fairs sponsored by Kunshan’s towns’ governments. 2006 also featured a Forum on Industry
Cooperation and Development between the Mainland and
Attendance at the Fair provides an opportunity for Penrith to showcase itself at this significant event, and to network with a wide range of participants in the Trade Fair along with international visitors, to investigate potential opportunities for Penrith.
Current Situation
Communication has been received from Mr Greg Evans, a local business person, advising that he has received an invitation from the Mayor of Kunshan to arrange a delegation of six business people from Penrith also to attend the Kunshan Autumn Trade and Investment Promotion Fair in October 2007.
Mr Evans advises that the invitation was as a result of discussions he had with David Wang and Sheng Xuedong when they visited Penrith from Kunshan last year.
He goes on to say “It would be most beneficial if the Mayor of Penrith were to lead this delegation to facilitate discussions at the highest levels of government and business while the group is in Kunshan, which I am sure will lead to very positive outcomes for Penrith in the future.”
It is pleasing to see that the Mayor of Kunshan has extended such an invitation to a group of Penrith business people as well as an invitation to Council itself. This reflects a confidence by the Mayor of Kunshan that the relationship between Penrith and Kunshan has the potential to provide bilateral opportunities and benefits to both cities.
If Council were to accept this invitation from Mr Evans for the Mayor to lead this business delegation, it would reinforce Council’s commitment to facilitate tangible economic outcomes from its international relations program and enhance the already strong partnership that Council enjoys with the local business community in developing a broad range of economic development programs promoting local employment and business growth.
Mr Evans is currently talking with a range of local business people to participate in this delegation at their own cost. Councillor Jim Aitken has indicated to Mr Evans that he is keen to participate in the delegation, in his capacity as a local business person, and as with other business people he would pay his own costs.
Discussions
with Mr Evans have indicated that the business delegation also intends to visit
the China Import and Export Fair in
During
the time that David Wang and Sheng Xuedong spent in Penrith, they also visited
Lachlan Shire, Penrith’s local
Conclusion
As indicated earlier in the report, Council resolved, in December 2006, that there be Councillor representation, along with staff nominated by the General Manager, at the Kunshan Autumn Trade and Investment Promotion Fair in the People’s Republic of China in October 2007, and that a courtesy visit be paid to Xicheng District of Beijing, People’s Republic of China.
Accepting the invitation for the Mayor of Penrith also to lead a business delegation to the Kunshan Fair will further enhance the outcomes from the visit.
That: 1. The information contained in the report
on Kunshan Trade
and Investment Promotion Fair - October 2007 be received. 2. The Mayor of Penrith lead the business delegation from Penrith, invited by the Mayor of Kunshan, to participate in the 2007 Kunshan Autumn Trade and Investment Promotion Fair as requested by local Penrith business person Mr Greg Evans. |
There are no attachments for
this report.
2 July 2007 |
|
The City as an
Economy |
|
The City as an
Economy
9 |
CLAIR Forum 2007 |
|
Compiled by: Geoff Shuttleworth, Economic Development and City Marketing Manager
Authorised by: Geoff Shuttleworth, Economic Development and City Marketing Manager
Strategic Program Term
Achievement: Programs are attracting domestic and
international visitors to the City for access to cultural and sporting exchange
and experiences and language education and training.
Critical Action: The City's international relationships are maintained and opportunities
for enhancing these relationships are explored.
Purpose:
To advise of Council's participation in the 2007 ASCA
Conference and CLAIR Forum. The report
recommends that Councillor Greenow represent Council at the 2007 CLAIR Forum
being held as part of the 2007 Australian Sister Cities Association Annual Conference
in Darwin, from 30 September to 3 October 2007.
Background
CLAIR
is the Japanese Council of Local Authorities for International Relations. CLAIR has an office in
CLAIR
conducts an annual forum with a theme around a contemporary issue of importance
to local government in both
In 2006, the CLAIR Forum was conducted in Townsville in association with Townsville City Council. The theme for the 2006 Forum was “Grassroots Sustainability – International Lessons”, with Dr David Suzuki as keynote guest speaker. The Forum was attended by the General Manager and Councillor Kevin Crameri.
Following
on from the 2006 Forum, discussions have been held with the Director General of
CLAIR Sydney for the 2009 CLAIR Forum to be held in Penrith. This would be in conjunction with major
celebrations of the 25th anniversary of Council’s
A decision has not yet been made by CLAIR as to the location of the 2009 Forum.
Current situation
The
2007 CLAIR Forum will be held in
The theme for the CLAIR Forum has not yet been determined, however it would be appropriate to have Council representation at the ASCA Conference to reinforce Council’s bid to have the 2009 CLAIR Forum in Penrith.
Councillor Jackie Greenow has indicated that she would be interested in representing Council in this capacity and, considering her role as Chairperson of the Penrith International Friendship Committee, it would be most appropriate that she attend.
That: 1. The information contained in the report
on CLAIR Forum 2007
be received. 2. Councillor
Greenow represent Council at the 2007 CLAIR Forum being held as part of the
2007 Australian Sister Cities Association Annual Conference in |
There are no attachments for
this report.
2 July 2007 |
|
The City as an
Economy |
|
The City as an
Economy
10 |
Request for sponsorship of World Dragon Boat Championships |
|
Compiled by: Paul Page, City Marketing Supervisor
Authorised by: Geoff Shuttleworth, Economic Development and City Marketing Manager
Strategic Program Term
Achievement: Programs are attracting domestic and
international visitors to the City for access to cultural and sporting exchange
and experiences and language education and training.
Critical Action: Encourage domestic and international visitors to visit and utilise the
City’s international sporting facilities.
Purpose:
To present to
Council a proposal by AusDBF (Australian Dragon Boat Federation), accompanied
by a Business Plan, for Council to be a
sponsor of the World Dragonboat Championships to be held in Australia for the
first time at the International Regatta Centre at Penrith from 19 - 23
September 2007. The report recommends
that Council agree to the request.
Background
The
eighth IDBF (International Dragon Boat Federation) World Dragon Boat
Championships are to be held in
The event is held every two years. Registrations have already been received from over 2,300 athletes from 16 member countries. (Details of countries, the numbers of athletes and the location of their accommodation are provided in full in the business plan, a copy of which is attached).
All
racing associated with the event will be held at the International Regatta
Centre at Penrith from 20 to 23 September.
The opening ceremony on 19 September will be held at
All races are conducted using a standard fleet of locally based vessels which are used repeatedly in the various races. Teams do not bring their own vessels as happens in rowing and canoeing events.
Dragon boat racing also differs from rowing and canoeing in not being an Olympic event. This lowers the “overheads” associated with staging a World Championship. Dragon Boat racing is nevertheless quite interesting and attractive for spectators with the vessels featuring elaborate dragon ornamentation and a drummer who assists paddlers in keeping time.
Sponsorship
Proposal
AusDBF is proposing that Council provide sponsorship of $20,000 which would be used to contribute to the provision of event infrastructure (portable toilets, fencing and barricades), lanyards with PV branding for photo IDs and bottled water and lunches for athletes. This request can be met from the City Marketing and Events budgets.
In return, the business plan sets out a number of benefits, including advertising in the event program and event newspaper, signage on one of the competition boats, opportunity to display PV banners, a staff team building opportunity, hospitality passes to the VIP tent, use of Penrith Valley/ Council logos on promotional materials and on the official web site and the Mayor to be invited to present championship medals in one of the racing categories and to speak at the opening and closing functions.
The business plan also proposes a package of “In Kind” support activities valued at $15,000 which includes
1. A Civic reception for IDBF officials and sponsors;
2. Distribution of leaflets and posters to various Council venues, including the visitor information centre;
3. Inclusion in Council’s official “What’s On” information distributed in hard copy and on line;
4. Banners in High Street promoting the event;
5. Invitations sent to local schools to attend on the Thursday and Friday as a school excursion;
6. Assistance with promotion in the local radio or papers;
7. Gifts for athletes;
8. Supply of local information and promotional kits for athletes.
The implementation of this package will be negotiated directly with the organisers and any direct costs associated with the package will be funded from the City Marketing budget.
Through
this package and other initiatives, the City Marketing program will promote the
prestige that the event brings to
Conclusion
The
World Dragon Boat Championships is a major event at one of our international
sporting facilities. It will have a
positive impact on our economy and bring many visitors to
That: 1. The information contained in the report
on Request for
sponsorship of World Dragon Boat Championships be received; 2. Sponsorship of the World Dragonboat Championships to a value of $20,000 be approved in accordance with Council’s City Marketing Event Sponsorship Policy.. |
1. View |
Sponsorship proposal from Australian Dragon
Boat Federation for World Dragonboat Championships |
4 Pages |
Appendix |
2 July 2007 |
|
Appendix 1 -
Sponsorship proposal from Australian Dragon Boat Federation for World
Dragonboat Championships |
|
|
|
Dragons Downunder Pty Ltd. _____________ ACN 121 171 766 AusDBF Members Dragonboat Assoc of SA Dragon Boats NSW Dragon Boats NT Dragon Boat Federation WA Victorian Dragon Boat Assoc Dragons Abreast Associate Members Tasmanian Dragon Boat Federation ___________ 2007 Organising Committee Championships Director Jon Taylor Technical Director/Assisting Championship
Director Melanie Cantwell Directors Akal Khalsa
(Medical) M Lee (Volunteers) C Osman (Ceremonies) C Wong (Transport) H Wong (Site) S Wong (Admin) ____________ Correspondence Nth Strathfield NSW 2137 J M Cantwell: 0418.480731 Fax: (02) 9746 3214 Website: dragonboat07.com.au |
Paul
Page
Penrith
City Council
Penrith
NSW 2751
RE: SPONSORSHIP PACKAGE FOR THE 2007 WORLD DRAGON
BOAT CHAMPIONSHIPS
Background
The
8th IDBF (International Dragon Boat Federation) World Dragon Boat
Championships are to be held in
The
World Championships are only held every 2 years and
The
schedule for the week will be as follows:
DATE |
Schedule |
Sun 16th Sept |
Arrival of International Teams |
Mon 17th Sept |
Team training sessions Sightseeing tours |
Tue 18th Sept |
Team training sessions Sightseeing tours |
Wed 19th Sept |
Team training sessions PM – Opening Ceremony |
Thu 20th Sept |
1000m racing all categories |
Fri 21st Sept |
AM – IDBF Council meeting PM – 500m mixed racing |
Sat 22nd Sept |
200m racing all categories |
Sun 23rd Sept |
500m racing open/women all categories PM – After Party |
Mon 24th Sept |
Departure of all teams |
Currently
the Championships have received entries from the following countries for
participation:
Country |
No of participants |
Accommodation |
|
500 |
Chifley and Penrith Valley Inn |
|
350 |
|
|
196 |
Booked own |
|
193 |
|
|
140 |
Log Cabin, Quality Inn Penrith and |
Hong Kong – |
60 |
??? |
|
83 |
|
Macau-China |
60 |
|
|
252 |
Windsor + all over |
|
50 |
|
|
25 |
Wentworthville |
|
25 |
|
|
25 |
Wentworthville |
|
365 |
|
Volunteers |
400 |
|
IDBF Officials |
25 |
Chifley Penrith |
As
you can see we have utilised all the accommodation that was available to us in
the area.
We
are still waiting to hear from
The
Championships Committee intends to utilise as much as possible local resources
hence have been working closely with companies such as Penrith Party Hire, Muru
Mittigar, and Panthers already.
As
this will be the first time for many of these athletes to come to
This
is a very exciting opportunity to have all these countries visiting shores, but
also the competition is going to be incredible. For that reason we envisage
that the event will attract lots of spectators both from within the dragon boat
community around
The
sport of dragon boats is very unique in so much as it is not only a sport of
the highest calibre but is very culturally diverse with many traditions. The
fact the sport is open to both and men who are able to compete side by side is
very unique in the sporting area.
The
World Championships is going to bring a lot of money into the local economy,
whether it is through the accommodation, dining, Shopping centres, tourist
attractions, transport – you name it.
The
Championship Committee are already a long way into the organising for the event
and in fact used the National Championships recently held at Penrith during
Easter as a trial run for the World Championships. The feedback from the
athletes that attended was it was the best National Championships ever! As an aside NSW has put in a bid to host the
2008 National Championships again.
The
Championship Committee are now having fortnightly meetings (which anyone from
Council is invited to attend)
Budget
1. The budget has been reviewed numerous times
for the Championship committee and final approval of the budget lies with the
International Dragon Boat Federation.
2. The World Championships event is being
underwritten by the Australian Dragon Boat Federation.
3. Currently the budget for the event is being
worked on strictly volunteer basis (no paid staff).
4. The committee would be happy to forward
this to you at any time
The
World Championships Committee is very excited and looking forward to the
prospect of working with Penrith City Council
for this event.
Currently
Eco Point Resorts and NSW Major Events are the events Titanium Sponsors. We would be delighted if Penrith City Council would come on board as a Platinum Sponsor.
The
Championship Committee would like to recommend the following package:
In kind support - $15k
1. Penrith City Council would host all the
IDBF Officials and sponsors to a Civic reception
2. Distribution of leaflets and posters to
various Council venue’s, including visitor Information centre
3. Inclusion in Council’s official “What’s on”
information distributed in hard copy and on line
4. Banners down High Street promoting the
event with PVC and Event logo on them
5. Discount vouchers to the stores in the
local area (to be given to the athletes)
6. Invitation sent to all the schools in the
local area to attend the event on Thurs or Fri as a school excursion
7. Assistance with any promotion on the local
radio or local papers
(Panthers magazine, Historic Windsor Paper, Blue Mountains Tourist
Newspaper, Penrith City Star, The Western Weekender, Penrith Press)
8. Gifts for the athletes – e.g. a water
bottle with the
9. Supply of promotional kits for the athletes
Cash Support - $25k
This contribution would be used for items like:
1. Water for all the athletes (2000 dozen) for the 4 days and volunteers
(450 dozen) this could certainly have
2. Infrastructure – portaloo’s, fencing,
barricades (fencing could certainly have the PVC branding on it)
3. Lunch for the athletes and or volunteers
each day
4. Lanyards with Penrith valley branding which
will used for all the photo ID’s for the athletes., officials and volunteers
In Return
1. Advert in the official event program (in good faith an advert went in the Official
event for the
National Championships –
April 2007)
2. Signage on both sides of one dragon boat
(In good faith this has already been completed and was
used at the National
Championships in April 2007)
3. Use of
4. Article in an issue of the “Drum Downunder”
– This goes out monthly to all the athletes attending the World Championships.
5.
6. Daily hospitality passes to the VIP area
and Opening ceremony (10 per day)
7. Invitations were issued to the VIP function
for the National Championships in April 2007 in good faith
8. 1 x Team building activity for staff (at a mutually agreed time)
9. Display stand during the Championships in
the Cultural village
10. Mayor to present championship medals in one
category during the Championships
11. Mayor to speak at the Opening Ceremony
12. Mayor to be part of the Official Closing for
the Championships
The
Championship Committee look forward to a favourable reply
Yours
Sincerely
Melanie
Cantwell
Assisting
Championship /Technical Director
Mob:
0418 480 731
Email:
president@dragonboatsnsw.org.au
The City Supported by Infrastructure
Item Page
11 Grading
of rural road shoulders in
2 July 2007 |
|
The City
Supported by Infrastructure |
|
The City Supported
by Infrastructure
11 |
Grading of rural road shoulders in |
|
Compiled by: Hans Meijer, Asset Systems Engineer
Gowry Gowrythasan,
Civil Operations Engineer
Glenn Mallard,
Design Co-ordinator
Authorised by: David Burns, Director - City Operations
Requested By: Councillor
Kevin Crameri OAM
Strategic Program Term
Achievement: An asset management strategy is in operation
for civil infrastructure that optimises its use and maintains it to agreed
standards fit for its contemporary purpose.
Critical Action: An Asset Management Strategy for civil assets is developed, maintained
and implemented.
Purpose:
To advise Council
of the current procedure of grading of rural road shoulders in
Background
Rural road shoulder grading
Councillor
Kevin Crameri OAM, on 18 June 2007, requested a report to Council on how
Council currently handles the grading of road shoulders in Llandilo and
There
are currently 43km of local sealed roads and 14km of regional sealed roads in
Historically, Council has graded table drains frequently, resulting in sediment entering waterways. As an environmentally aware Council, routine grading of road shoulders is no longer conducted. The NSW Roadside Environment Committee also discourages the disturbance of vegetation along the roadside, as sediment may be mobilised and washed downstream. Removal of the established vegetation encourages weeds, which compete with regeneration and existing native trees, shrubs and groundcovers.
Current Situation
Council currently operates a single construction grader. This grader is used to grade the remaining 14km of unsealed Council roads, prepare carparks for sealing, and assists in road reconstruction and construction works. The majority of road shoulders are not suitable to be graded by this grader due to its size. There are currently in excess of 478km of unsealed road shoulders within the rural road network.
The recent storm and rain events during June have highlighted several road shoulder locations where water has travelled along the road pavement instead of along the table drains.
During
the recent storm events throughout
Council’s
call-out staff have also identified and prioritised works in Llandilo and
The identified works, which included mowing of drains, grading of selected shoulders, improving table drains and cleaning culverts, have been completed at the following locations:
·
·
·
·
·
·
· Intersection of
·
·
Additional routine maintenance works are programmed in these suburbs, and have been prioritised with other drainage issues identified across the remaining rural suburbs. Council’s Civil Operations Engineer is currently in the process of re-allocating the workforce to increase the staff available to respond directly to drainage issues.
Where water was identified in the rural area as flowing along the street, it was frequently where property owners appear to have installed undersized pipe crossings within the table drain to provide access to their property. Material from property owners’ unformed driveways also appeared to be deposited within the table drains. Council staff are currently identifying these locations and, where appropriate, installing larger pipes to improve water flow within the table drains. Backhoes are also being used to reshape the table drains in identified locations, to minimise disturbance to the established vegetation. Backhoes and bobcats are better able to minimise disturbance to vegetation by remaining on the road shoulder, and do not clear more than is essential to improve drainage. Council staff allocate the appropriate plant to perform works at each identified location to get the best possible outcome.
Llandilo and
At Council’s Ordinary Meeting on 5 March
2007, Councillor Kevin Crameri OAM requested a report to Council, providing a
review and audit of the Llandilo Trunk Drainage Scheme.
During the 1980s, Council constructed
numerous open earth Trunk Drainage Schemes in the rural areas, in an effort to
assist residents in alleviating
stormwater inundation lying over their properties for extended periods, after
consistent rains. Such schemes included Berkshire Park Trunk Drainage, The
Driftway Trunk Drainage and Llandilo Trunk Drainage.
The Llandilo Scheme was constructed by
Council in the early 1980s. The area of Llandilo bounded by
The purpose of the Llandilo Trunk Drainage
Scheme is to de-water the area following periods of heavy rain and property
flooding. Because of the flatness of the channels, due to the surrounding
low-lying topography, this de-watering may take some time after the rainfall
ceases. The drainage scheme implemented was not intended to protect properties
from flooding, and it is not possible to construct a drainage system that will
protect the properties from local nuisance flooding.
Following extensive consultation, and
unanimous approval by all property owners, the Scheme was constructed with a
series of shallow, flat channels through the privately owned land. As part of
these works, the capacity of the original culvert at
At the time, Council did not acquire
easements over these channels which, in the main, follow property boundaries
and not a defined ‘natural’ watercourse.
Power of Entry
In the early 1980s, when the Llandilo drainage system was constructed, Council had power under the Local Government Act 1919 to enter private property to implement drainage systems and to repair, maintain and replace such drainage systems.
The Local Government Act 1993 appeared to remove the power that existed under the previous Act for councils to enter private property to repair, maintain and replace drainage systems.
Following the apparent removal of the power of entry by the 1993 Act, there became an increased awareness of Council’s inability to access its infrastructure on private property. This could only be overcome by the creation of easements, which could be a costly exercise, with possible compensation as well as the survey, registration and legal costs of creating the easements.
However, after a three year campaign by the Water Directorate (an organisation which currently has 95 member councils and county councils responsible for water supply and/or sewerage services in NSW), and the LGSA, the Minister for Local Government endorsed the reinstatement of power of entry, and on 1 August 2002 the Local Government Amendment (Miscellaneous) Bill, 2002 commenced. Section 59A was included in the LGA 1993.
59A Ownership of water supply,
sewerage and stormwater drainage works
(1) Subject to this Division, a council is the owner of all works of
water supply, sewerage and stormwater drainage installed in or on land by the
council (whether or not the land is owned by the council).
(2) A council may operate, repair, replace, maintain, remove,
extend, expand, connect, disconnect, improve or do any other things that are
necessary or appropriate to any of its works to ensure that, in the opinion of
the council, the works are used in an efficient manner for the purposes for
which the works were installed.
The commencement of Section 59A confirmed Council’s power to enter and conduct maintenance works on existing drainage systems on private land, and negated the absolute need to create easements to enable access for the maintenance of the drainage system through private property.
Easements
An easement is a limited legal right to make use of a property owned by another. The creation of an easement may also restrict particular types of developments or structures being placed within these easements.
To commence the easement process, surveyors had been engaged to survey the drainage system within the Llandilo system to determine the areas/widths of easements that would be required to be created.
The survey information was provided and individual draft plans have since been prepared for consultation with the thirteen owners affected.
The creation of easements over the individual properties would result in them being registered on the Certificate of Title, and remove any doubt as to Council’s rights or ability to enter the properties to carry out future maintenance on the drainage system, if required. It would also serve notice on any intending purchaser of the existence of the drainage system and Council’s rights to enter and maintain.
However, the agreement of the thirteen owners involved would be required to the creation of the easements. In past similar situations, private owners affected by drains may agree to maintenance being carried out, but would not agree to the granting of an easement to Council, and may seek, and in certain instances claim, the right to compensation.
It is envisaged that the owners within the Llandilo drainage system would also have reluctance to the grant of easements, especially if it is to be without compensation, and may challenge the need for the granting of easements with Council having the power of entry under Section 59A. In the absence of an easement, Council will, following advice to the property owner, utilise the power under Section 59A to maintain the drainage system.
Conclusion
Council needs to ensure that any drainage maintenance work has regard for the environmental impacts, particularly in relation to erosion and sedimentation controls. Erosion is known to be a significant cause of water pollution and causes impacts such as turbidity, nitrification and salinity. Erosion can also damage native vegetation, alter natural drainage pathways and cause a deterioration in riparian and aquatic habitats.
It is currently best practice to maintain grass cover as a protection against erosion in roadside drains and drainage channels. Broad scale grading or disturbance of drainage channels is generally avoided, and where necessary must be complemented with temporary erosion control measures until revegetation occurs. Mowing is the preferred maintenance option, except where sediment has built up to an unacceptable level.
That the information contained in the
report on Grading
of rural road shoulders in |
There are no attachments for
this report.
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Leadership and Organisation
Item Page
12 CLAIR
Local Government Exchange and Cooperation Seminar 2007
13 Council
Property - Electricity Easements at Wallacia Bushfire Brigade,
14 Council
Property - Transfer of Funds for Land in
URGENT
15 Audit
Tender 2007 amendment
2 July 2007 |
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Leadership and
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12 |
CLAIR Local Government Exchange and Cooperation Seminar 2007 |
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Compiled by: Geoff Shuttleworth, Economic Development and City Marketing Manager
Authorised by: Alan Travers, General Manager
Strategic Program Term
Achievement: Council values its staff and its workforce
culture is adaptable, harmonious, flexible and conducive to high levels of
innovation, empowerment, motivation and productivity.
Critical Action: Opportunities are created for all staff to realise their potential and
systems encourage innovation, empowerment, motivation and productivity.
Purpose:
To advise Council
of a seminar being organised by the Council of Local Authorities for
International Relations (CLAIR) in
1. The information contained in the report on the CLAIR Local Government
Exchange and Cooperation Seminar 2007 be received.
2. The Chief Financial Officer's participation in the CLAIR Local Government
Exchange and Cooperation Seminar 2007 be supported as outlined in the report.
Background
Council has been invited to nominate a senior staff attendee at this Seminar.
CLAIR
is hosting the Local Government Exchange and Cooperation Seminar in
Exchange participants will attend a Local Government Seminar hosted by CLAIR in Tokyo, before travelling to Ishikawa Prefecture (where Penrith’s Friendship City, Hakusan, is located), where they will take part in a week long exchange workshop hosted by Ishikawa Prefectural Government.
The
General Manager has been invited to participate in the program and has
nominated the Chief Financial Officer to attend as Council’s
representative. Council has developed a
strong relationship with CLAIR, and particularly with the Director General of
the
By
exchanging information and engaging in debate regarding the current condition
and issues of Local Governments, the seminar functions to make people more
aware of the state of Local Governments in
CLAIR
is accepting up to ten participants from the area covered by CLAIR Sydney (ie
Although the itinerary is not yet finalised, the cost including airfares is expected to be in the vicinity of $5,000.00. Funds can be made available from within the Corporate Management Training and Development budget. A report and presentation would be made by the Chief Financial Officer at the conclusion of the seminar.
Council
has made approaches to CLAIR in regard to holding their annual forum in Penrith
in 2009, in conjunction with major anniversary celebrations with our
international relations in
General Manager’s comment
This
seminar will, I believe, contribute to the Chief Financial Officer’s
professional development, and will also assist Council’s developing
relationships with both CLAIR and our
An
opportunity exists for the Chief Financial Officer whilst in
That: 1. The information contained in the report
on CLAIR Local
Government Exchange and Cooperation Seminar 2007 be received. 2. The Chief Financial Officer’s participation in the CLAIR Local Government Exchange and Cooperation Seminar 2007 be supported as outlined in the report. |
There are no attachments for
this report.
2 July 2007 |
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Leadership and
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Leadership and
Organisation
13 |
Council Property - Electricity Easements at Wallacia Bushfire Brigade,
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Compiled by: Bob Anderson, Property Officer - Valuation
Authorised by: Brian Griffiths, Property Development Manager
Strategic Program Term
Achievement: Council provides adequate resources to
deliver its program and has introduced measures to increase its capacity.
Critical Action: Implement a property development program that maximises the potential
for sustainable additional revenue to support major projects and programs.
Purpose:
To obtain Council's
concurrence to the granting of easements for electricity purposes to Integral
Energy and Sydney Water, in association with the construction of the Wallacia
sewer system. The report recommends
Council grant Integral Energy an Easement for Padmount Substation, plus an
Easement for Electricity Purposes to Sydney Water over Lot 422 DP 706223, Park
Road, Wallacia.
Background
Council
is the owner of the Wallacia Bushfire Brigade building, Lot 422 DP 706223,
Current Situation
To
provide the sewerage system to Wallacia, a Sewerage Pumping Station has been
constructed on the Wallacia Golf Club land, adjacent to Council’s land. As part of the construction, it was necessary
for the electricity supply for the pumping station to be constructed on the
Council land adjacent to
The
electricity supply comprises a Padmount Substation adjacent to
A requirement of Integral Energy is that an easement be created over the substation site 3.8m x 5.5m, and a Restriction on Use of Land immediately surrounding the substation to a measurement of 6.105m x 9.18m.
An Easement for Electricity Purposes, one metre wide, is also required by Sydney Water for the supply cable to the pumping station site.
The location of the easements is indicated on the attached plan.
The substation and cabling location had been determined in conjunction with the fire brigade and Council staff and the easements will have little detrimental effect on the fire brigade use.
Council’s land is classified as “Operational” land under the Local Government Act.
Compensation has been determined by the Department of Lands (Valuation Services), in the amount of $2,000, to be paid by Sydney Water.
Sydney Water will be responsible for all costs associated with the creation of the easement, such as survey and reasonable legal expenses.
A Plan of Acquisition for the land required from the Golf Club, plus the Proposed Easements over Council’s land, has been prepared and registered by Sydney Water as DP 1108408. The Transfer Granting Easement documents to create the new easement need to be executed under the Council’s Common Seal.
That: 1. The information contained in the report
on Council Property
- Electricity Easements at Wallacia Bushfire Brigade, Lot 422 DP 706223, 2. Council
grant Integral Energy an Easement for Padmount Substation 3.8m x 5.5m and a
Restriction on use of Land immediately surrounding the substation to a
measurement of 6.105m x 9.18m over Lot 422 DP 706232, 3. Council
grant Sydney Water an Easement for Electricity Purposes one metre wide over
Lot 422 DP 706232, 4. Council accept compensation from Sydney Water in the amount of $2,000 for the two easements described in recommendations 2 & 3 above. 5. The
Common Seal of the Council of the City of |
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Council Property - Electricity Easements at
Wallacia Bushfire Brigade, |
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Appendix |
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Appendix 1 -
Council Property - Electricity Easements at Wallacia Bushfire Brigade, |
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2 July 2007 |
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Leadership and
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Council Property - Transfer of Funds for Land in |
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Compiled by: Brian Griffiths, Property Development Manager
Authorised by: Brian Griffiths, Property Development Manager
Strategic Program Term
Achievement: Council provides adequate resources to deliver
its program and has introduced measures to increase its capacity.
Critical Action: Implement a property development program that maximises the potential
for sustainable additional revenue to support major projects and programs.
Purpose:
To obtain Council's
approval to the transfer of funds to Section 94 in accordance with the
provisions of the Environmental Planning & Assessment Act 1979 for land in
Lawson Street Penrith . The report
recommends the financial procedures relating to the Property Development
Reserve and Section 94 funding.
Background
This report provides information and outlines procedures that are required to be followed in approving funding transfers between the Property Development Reserve and Section 94.
The Property Development Reserve has been established for many years, and incorporates the funding structure for the development of property projects and acquisition of land for future property development. A separate function of the Property Development Service covers the statutory side of property, where land is required for open space, drainage reserves, road widening, community uses and civic uses, with funding coming from Section 94.
Property Development focuses on land that is classified as “Operational” land, as Council has the power to sell and deal with the land as Council sees fit. Land classified as “Community” land is generally open space and cannot be sold.
A report was presented to Council on 25 June 2007 in the Committee of the Whole, where it was resolved to provide the content of this report to Council’s Ordinary Meeting.
In
1976, Council purchased a property at No
A report was presented to Council on 6 February 1995, indicating that the land be acquired by the Penrith CBD Car Parking Fund, and the funds be transferred to the Property Development Reserve to facilitate financing construction of the Civic Centre and Regional Library.
In 1995, an independent valuation had been obtained from Alcorn Lupton Nicholson, Consultant Valuers and Property Consultants, who had assessed the value of No 7 Lawson Street, concerning Lot 456 DP 830714, in the sum of $250,000. It was resolved at that meeting that the Penrith CBD Car Parking Fund acquire the property, and the land be utilised for car parking. A plan attached to this report shows the location of the subject site.
As a result of the funds coming from section 94, specifically from the Penrith CBD Car Parking Funds, the purchase of the land from contributions automatically classifies the land as “Community”. All lands previously purchased for car parking purposes in Penrith, without using section 94 funds, were classified as “Operational”. Accordingly, a report was presented to Council, at its meeting of 20 March 1995, informing Council that it was necessary to reclassify the land from “Community” to “Operational”.
Various steps were undertaken by giving public notice, advertising, and providing 28 days notice for written submissions, in accordance with the requirements of the Local Government Act 1993. At the same time, all the adjoining land owned by Council, consisting of 15 parcels, was consolidated, and the land is now described as Lot 10 DP 849474, with an area of 6,977 m2.
No submissions were received following the advertising, and Council formally resolved, on 15 May 1995, to reclassify Lot 456 DP 830714 at No 7 Lawson Street, Penrith from “Community” to “Operational”, due to its location within the Soper Place Car Park lands which have previously been classified as “Operational”.
Council
land holdings will be key to future development that helps achieve the vision
of the Penrith City Centre Strategy. The
transfer allows the land in
It is now appropriate that funds be transferred back to the Penrith Town Centre Section 94 fund from the Property Development Reserve. Consequently, the property being Lot 456 DP 830714, with an area of 614 m2, was also valued by Alcorn Corbin Nicholson Real Estate Valuers and Land Economists, in accordance with the current market value of the land.
They have assessed the current market value of the land at $620,000 (excluding GST). The zoning of the property is “General Business 3 (a)” and the Development Control Plan Floor space Ratio Controls (Penrith City Centre) indicates the property is within a precinct where the floor space ratio is 4:1.
Chief
Financial Officer’s Comments
This proposal leaves the land parcel in Council’s ownership but transfers funds between internally restricted (property development) and externally restricted (Section 94) cash assets as consideration for the change in status of the land. The transfer provides the flexibility to take advantage of any development opportunities that may present on this and adjoining sites.
That: 1. The information contained in the report
on Council Property
- Transfer of Funds for Land in Lawson Street Penrith be received 2. The amount of $620,000 be transferred to the Penrith Town Centre Section 94 Fund from the Property Development Reserve. |
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Urgent Reports
MASTER
PROGRAM REPORTS
CONTENTS
Item Page
15 Audit
Tender 2007 amendment
2 July 2007 |
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Leadership and
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15 |
Audit Tender 2007 amendment |
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Compiled by: Andrew Moore, Financial Accountant
Authorised by: Vicki O’Kelly, Financial Services Manager
Strategic Program Term
Achievement: Council provides adequate resources to
deliver its program and has introduced measures to increase its capacity.
Critical Action: Develop annual and longer-term resource plans aligned to the Strategic
Program and service specifications.
Purpose:
To advise Council
of an amendment to the Audit Tender
reported to the Ordinary Meeting 25 June 2007.
The report recommends that the information be received.
Current
Situation
The
outcome of the Audit Tender was reported to Council at the Ordinary meeting 25
June 2007. Following this meeting the
successful tenderer, PricewaterhouseCoopers, notified Council officers that
they had made a transposition error, relating to GST, when completing the
pricing schedule for the tender. Upon
review of the supporting documentation supplied with the tender this was found
to be the case. The table below shows
the change.
|
Tender Schedule Price |
Corrected Price |
Penrith City Council |
$60,909 |
$67,000 |
RIPPLES |
$9,091 |
$10,000 |
PWS |
$9,091 |
$10,000 |
PPVA |
$4,545 |
$5,000 |
The
change in price does not impact the recommendation that the tender be awarded
to PricewaterhouseCoopers as they remain substantially cheaper and were ranked
as the higher rated firm prior to the assessment of price and scored
particularly well on the scope of service criteria.
That the information contained in the report on Audit Tender 2007 amendment be received. |
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Audit Tender 2007 |
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Appendix |
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Appendix 1 -
Audit Tender 2007 |
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Leadership and
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21 |
Audit Tender 2007 |
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Compiled by: Andrew Moore, Financial Accountant
Authorised by: Vicki O’Kelly, Financial Services Manager
Strategic Program Term
Achievement: Council provides adequate resources to
deliver its program and has introduced measures to increase its capacity.
Critical Action: Develop annual and longer-term resource plans aligned to the Strategic
Program and service specifications.
Purpose:
To advise Council
of Penrith City Council's Audit Tender outcome.
The report recommends that the preferred tender be accepted.
Background
Council is required to appoint an external auditor by tender every 6 years, in accordance with Sections 422 to 425 of the Local Government Act (1993).
The current audit tender held by PricewaterhouseCoopers expires at the completion of the audit for the year ended 30 June 2007.
Tenders have been sought and evaluated and the outcomes are summarised in this report, together with the recommendation for the appointment of an external auditor for the period to 30 June 2013.
Tender Process
Public notice of the tender was given through newspapers during the week commencing 14 May 2007. The tender was also placed on the WSROC e tender website. While no hard copies of the tender document were requested, a total of 13 packages were retrieved from the WSROC e tendering site
Tenders closed 5 June 2007 and an evaluation of the 2 submissions received is provided below.
Evaluation Process
An evaluation has been undertaken by a panel consisting of Councillor Ross Fowler (as nominated by the Finance Working Party), the Chief Financial Officer, Financial Services Manager and Financial Accountant.
The evaluation process included an appraisal and ranking of the submissions received, in accordance with the selection criteria contained within the tender.
Tender Evaluation
Each tenderer was assessed against the assessment criteria set out in the tender document. While both firms clearly demonstrated a capacity to deliver the services requested by the tender, PricewaterhouseCoopers was the higher rated firm prior to the assessment of price and scored particularly well on the Scope of Service criteria. Once price was considered, PricewaterhouseCoopers remained the highest rated firm.
Annual Price (excluding GST)
PricewaterhouseCoopers $60,909 (annual increases ~ CPI)
Pitcher Partners $100,000 (annual increases ~ CPI)
At this point, it was determined to make contact with the referees provided by PricewaterhouseCoopers. Subject to satisfactory references for PricewaterhouseCoopers, the references for Picture Partners would not be investigated.
The referees for PricewaterhouseCoopers provided very positive feedback.
PricewaterhouseCoopers is Council’s current external auditor, and also the current auditor of 30 other NSW councils, and the quality of their work is well known to Council’s officers who have a good relationship with PricewaterhouseCoopers staff.
Based on the above assessment the panel recommends that Council appoint PricewaterhouseCoopers as external auditor to Penrith City Council for the period 1 July 2007 to 30 June 2013.
Controlled Entities
As reported to the Finance Working Party in February 2007, the audit tender requested submissions from firms interested in providing Audit and Financial Services to Council’s Controlled Entities. It was seen as an opportunity to assess if economies or efficiencies could be achieved by this approach from both financial and workflow aspects.
The tender allowed respondents to provide submissions for services to:
ù Penrith City Council only;
ù Penrith City Council and its Controlled Entities (individually); or
ù The Controlled Entities (individually) only.
The tender documentation acknowledged that differing start dates would be required to accommodate existing contract arrangements. Respondents were to price all Entities separately. The tender stated that it was not incumbent on any of Council’s Controlled Entities to engage an auditor as a result of the tender, but a recommendation may be made by Council to the Board of each entity for their consideration.
No responses were received that addressed the Entities only. However, both PricewaterhouseCoopers (PwC) and Pitcher Partners did provide submissions for all entities. Both firms demonstrated capacity and complying tenders. The proposed fees (excluding GST) for 2007-08 are summarised in the following table:
|
PwC |
Pitcher Partners |
RIPPLES |
$9,091 |
$15,000 |
PWS |
$9,091 |
$15,000 |
PPVA |
$4,545 |
$15,000 |
Annual Increase |
CPI |
CPI |
The fees proposed by PricewaterhouseCoopers are lower than the fees currently charged by the respective auditors for each entity.
That: 1. The information contained in the report
on Audit Tender
2007 be received. 2. The tender from PricewaterhouseCoopers be accepted in accordance with the specifications defined in the tender documentation, and Council appoint the firm of PricewaterhouseCoopers for the period 1 July 2007 to 30 June 2013. 3. The
Common Seal of the Council of the City of 4. Council officers contact Council’s Controlled Entities to advise them of the tender responses for their consideration. |
There are no attachments for
this report.
MASTER PROGRAM REPORTS
CONTENTS
Pecuniary
Interests
Other
Interests
Monday July 2 2007
Item Page
1 Presence
of the Public 1
2 Legal
Matter - Unauthorised development carried out by Walker Corporation Pty
Limited. Applicant: Walker Group Constructions;
Owner:
Ordinary Meeting |
2 July 2007 |
Leadership and Organisation |
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1 Presence of the Public
Everyone is entitled to attend a meeting of the Council and those of its Committees of which all members are Councillors, except as provided by Section 10 of the Local Government Act, 1993.
A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:
(a)
the discussion of any of the matters listed below; or
(b)
the receipt or discussion of any of the information so
listed.
The matters and information are the following:
(a)
personnel matters concerning particular individuals;
(b)
the personal hardship of any resident or ratepayers;
(c)
information that would, if disclosed, confer a
commercial advantage on a person with whom the council is conducting (or
proposes to conduct) business;
(d)
commercial information of a confidential nature that
would, if disclosed:
·
prejudice the commercial position of the person who
supplied it; or
·
confer a commercial advantage on a competitor of the
Council; or
·
reveal a trade secret.
(e)
information that would, if disclosed, prejudice the
maintenance of the law;
(f)
matters affecting the security of the Council,
Councillors, Council staff or Council property;
(g) advice concerning litigation, or advice
that would otherwise be privileged from production in legal proceedings on the
ground of legal professional privilege.
The grounds on which part of a meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting.
The grounds must specify the following:
(a)
the relevant provision of section 10A(2);
(b)
the matter that is to be discussed during the closed
part of the meeting;
(c)
the reasons why the part of the meeting is being
closed, including (if the matter concerned is a matter other than a personnel
matter concerning particular individuals, the personal hardship of a resident
or ratepayer or a trade secret) an explanation of the way in which discussion
of the matter in open meeting would be, on balance, contrary to the public
interest.
Members of the public may make representations at a Council or Committee Meeting as to whether a part of a meeting should be closed to the public
The process which should be followed is:
·
a motion, based on the recommendation below, is moved
and seconded
·
the Chairperson then asks if any member/s of the
public would like to make representations as to whether a part of the meeting
is closed to the public
·
if a member/s of the public wish to make
representations, the Chairperson invites them to speak before the Committee
makes its decision on whether to close the part of the meeting or not to the
public.
·
if no member/s of the public wish to make
representations the Chairperson can then put the motion to close the meeting to
the public.
The first action is for a motion to be moved and seconded based on the recommendation below.
RECOMMENDATION
That:
City as a
2 Legal Matter - Unauthorised development
carried out by Walker Corporation Pty Limited. Applicant: Walker Group
Constructions; Owner:
This item has been referred
to Committee of the Whole as the report refers to advice concerning litigation,
or advice that would otherwise be privileged from production in legal
proceedings on the ground of legal professional privilege and discussion of the
matter in open meeting would be, on balance, contrary to the public interest.