14 August 2007

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 13 August 2007 at 7:30pm.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours Faithfully

 

Alan Travers

General Manager

 

BUSINESS

 

1.           APOLOGIES

 

2.           LEAVE OF ABSENCE

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 23 July 2007.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Interest

 

5.           ADDRESSING THE MEETING

 

6.           MAYORAL MINUTES

25 Years Business Recognition Awards.

 

7.           NOTICES OF MOTION

 

8.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Penrith Valley Community Safety Partnership Meeting - 27 June 2007.

Policy Review Committee Meeting - 30 July 2007.

Local Traffic Committee Meeting - 6 August 2007.

 

9.           MASTER PROGRAM REPORTS

 

10.         URGENT REPORTS (to be dealt with in the master program to which the item relates)

 

11.         QUESTIONS WITHOUT NOTICE

 

12.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 13 August 2007

 

table of contents

 

 

 

 

 

seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

report and recommendations of committees

 

 

master program reports

 


Statement of Recognition of Penrith City’s

Aboriginal and Torres Strait Islander
Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


Council Chambers Seating Arrangements

 

 

 

 

 

 

 

 

 

 


 

 


                                                        

 

 

Text Box: Public Gallery
Text Box: Managers
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Text Box: Press

Managers                          

 
   


 

 

 

 

 

 

 

MEETING CALENDAR

February 2007 - December 2007

 

 

TIME

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Ordinary Meetings

7.30 pm

12

5

 

7v

25*

2

 

3ü

 

 

 

 

26

23

28

 

23

13

24^

29

19

10

Policy Review Committee

7.30 pm

 

12

2@

 

4

9

 

10

 

 

3

19#+

 

30

21#

 

30

20#+

 

8@

5#

 

 

#    Meetings at which the Management Plan ¼ly  reviews are presented.

^     Election of Mayor/Deputy Mayor [only business]

#+  General Manager’s presentation – half year and end of year review

@   Strategic Program progress reports [only business]

v   Meeting at which the Draft Management Plan is adopted for exhibition

ü    Meeting at which the 2006/2007 Annual Statements are presented

*     Meeting at which the Management Plan for 2007/2008 is adopted

 

 

-                 Council’s Ordinary Meetings are held on a three-week cycle where practicable.

-                 Extraordinary Meetings are held as required.

-                 Policy Review Meetings are held on a three-week cycle where practicable.

-                 Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).  All meetings start at 7:30pm.

-                 Should you wish to address Council, please contact the Public Officer, Glenn McCarthy on 47327649

 

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 23 JULY 2007 AT 7:34PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Pat Sheehy AM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Executive Officer.

PRESENT

His Worship the Mayor Councillor Pat Sheehy AM, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Greg Davies, Mark Davies, Ross Fowler, Jackie Greenow, Karen McKeown, Susan Page, Garry Rumble, Steve Simat and John Thain.

 

APOLOGIES

There were no apologies.

 

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 2 July 2007

258  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Garry Rumble that the minutes of the Ordinary Meeting of 2 July 2007 be confirmed.

 

DECLARATIONS OF INTEREST

Nil.

 

Mayoral Minutes

 

1        The Retirement of Sir Ian Turbott AO, CMG, CVO                                                       

259  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Jackie Greenow that the Mayoral Minute on The Retirement of Sir Ian Turbott AO, CMG, CVO, be received.

 

 

 

 

2        Retirement of Children's Services Manager Denise Gibson                                          

260  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Jackie Greenow that the Mayoral Minute on Retirement of Children's Services Manager Denise Gibson be received.

His Worship the Mayor, Councillor Pat Sheehy AM, presented Denise Gibson with a framed copy of the Mayoral Minute.

 

 

3        Emu Village Childcare Centre recognised in State awards                                              

261  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Karen McKeown that the Mayoral Minute on Emu Village Childcare Centre recognised in State awards be received.

His Worship the Mayor, Councillor Pat Sheehy AM, presented Cathy Omerod, Co-ordinator of  Emu Village Childcare Centre, with a framed certificate from Network NSW in recognition of the outstanding work done by the Centre in Out of School Hours care.

 

 

Reports of Committees

 

1        Report and Recommendations of the Disability Access Committee Meeting held on 6 June 2007 

262  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Susan Page that the recommendations contained in the Report and Recommendations of the Disability Access Committee meeting held on 6 June, 2007 be adopted.

 

2        Report and Recommendations of the Local Traffic Committee Meeting held on 2 July 2007

263  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Greg Davies that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 2 July, 2007 be adopted.

 

3        Report and Recommendations of the Policy Review Committee Meeting held on 9 July 2007        

264  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Garry Rumble that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 9 July, 2007 be adopted.

 

 

 

 

 

 

 

 

MASTER PROGRAM REPORTS

 

The City in its Broader Context

 

1        Finalise Master Plan and implementation Strategy for the Civic Space between the JSPAC, Civic Centre and Westfield                                                                                                         

265  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Steve Simat

That:

1.     The information contained in the report on Finalise Master Plan and implementation Strategy for the Civic Space between the JSPAC, Civic Centre and Westfield be received.

2.     Council endorse the draft Landscape Master Plan for exhibition purposes and the commencement of the pathway upgrade outlined in Stage 1 commence immediately following completion of detailed designs.

3.     In conjunction with the Landscape Master Plan, Council conduct a safety audit of the Henry/High Streets section of the walkway between Railway Street and the Civic Centre, with special consideration being given to lighting requirements.

4.     A memorandum of understanding and a program of events be developed between Council, the JSPAC and Westfield

5.     The matter be reported back to Council following completion of the consultation process for adoption.

Councillor Kevin Crameri requested that his name be recorded as having voted AGAINST the MOTION.

Councillor Mark Davies left the meeting, the time being 8:10 pm.

Councillor Mark Davies returned to the meeting, the time being 8:17 pm.

 

2        Great River Walk Stage 5

Councillor David Bradbury left the meeting, the time being 8:18 pm.

Councillor David Bradbury returned to the meeting, the time being 8:19 pm.

266  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Garry Rumble

That:

1.     The information contained in the report on Great River Walk Stage 5 be received.

2.     Council endorse the lodgement of the application for the 2007-2008 Metropolitan Greenspace Program grant for the Great River Walk Stage 5.

3.     The Department of Planning be notified of Council’s endorsement of the application.

4.     A further report be presented to Council concerning the provision of street lighting for the pavement of the Great River Walk Stage 5.

 

 

The City as a Social Place

 

4        Unauthorised development carried out by Walker Corporation Pty Limited. Applicant: Walker Group Constructions Pty Limited;  Owner: Macquarie Goodman                            DA04/1637

267  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler that the information contained in the report on Unauthorised development carried out by Walker Corporation Pty Limited be received.

 

3        Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Overseas and Interstate Travel                                                                                        

268  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Susan Page

That:

1.      The information contained in the report on Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Overseas and Interstate Travel be received.

2.      Council be provided with quarterly reports detailing the results/outcomes gained by recipients of this assistance.

 

 

The City In Its Environment

 

5        Grant Received - Waterwise Garden - St Marys                                                             

269  RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Greg Davies

That:

1.     The information contained in the report on Grant Received - Waterwise Garden - St Marys be received.

2.     Council endorse the acceptance of $42,735 for the construction of a Waterwise demonstration garden at St Marys, from the Hawkesbury Nepean Catchment Management Authority.

 

 

 

 

 

 

 

 

The City Supported by Infrastructure

 

7        Local Government Road Safety Program - Roads and Traffic Authority Grant Funding 2007-2008         

270  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Local Government Road Safety Program - Roads and Traffic Authority Grant Funding 2007-2008 be received.

2.     Council accept the grants from the Roads and Traffic Authority as outlined in the report.

 

6        RTA 2007/08 Road Funding Grants                                                                                  

271  RESOLVED on the MOTION of Councillor Steve Simat seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on RTA 2007/08 Road Funding Grants be received.

2.     The RTA 2007/08 Program Funding Block Grant in the amount of $894,000 be accepted.

3.     The Supplementary Road Component in the amount of $156,000 be allocated to the next stage of the upgrading of Luddenham Road, a 1km section commencing 1km south of Twin Creeks Drive, heading south.

4.     Council accept the grant of $250,000, offered under the 2007/2008 Roads and Traffic Authority REPAIR Program, for the reconstruction of Jamison Road, South Penrith between Woodriff Street and 50m east of Castlereagh Street.

5.     The Common Seal of the Council of the City of Penrith be affixed to the “Agreement for Block Grant Assistance to Council for Regional Roads 2007/2008”.

6.     Council accept the grant of $44,000 offered under the Road Safety Program to partially fund the position of Road Safety Co-ordinator.

7.     A report be provided to Council, detailing options available to accelerate the provision of funding to complete upgrading of Luddenham Road.

 

8        Connecting Road between Erskine Business Park and the M7 Motorway                    

272  RESOLVED on the MOTION of Councillor Steve Simat seconded Councillor John Thain

That:

1.      The information contained in the report on Connecting Road between Erskine Business Park and the M7 Motorway be received.

2.      Council make urgent representations to the NSW Planning Minister  regarding the urgency of accelerating the provision of this important element of infrastructure.

 

 

Leadership and Organisation

 

9        Bestowing the Civic Recognition of Honorary Citizen of the City of Penrith upon Sir Ian Turbott AO, CMG, CVO                                                                                                                         

273  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Jackie Greenow

That:

1.     The information contained in the report on Bestowing the Civic Recognition of Honorary Citizen of the City of Penrith upon Sir Ian Turbott AO, CMG, CVO be received.

2.     Council bestow the Civic recognition of Honorary Citizen of the City of Penrith upon Sir Ian Turbott AO, CMG, CVO at a Civic Reception, to be held as soon as practicable.

 

14      Pecuniary Interest Returns                                                                                                

274  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Jackie Greenow that the information contained in the report on Pecuniary Interest Returns be received.

 

15      City Operations Directorate Report to end June 2007                                                    

275  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Jackie Greenow that the information contained in the report on City Operations Directorate Report to end June 2007 be received.

 

17      Summary of Investments & Banking for the period 29 May to 30 June 2007               

276  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Jackie Greenow

That:

1.     The information contained in the report on Summary of Investments & Banking for the period 29 May to 30 June 2007 be received.

2.     The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 29 May 2007 to 30 June 2007 be noted and accepted.

3.     The graphical investment analysis as at 30 June 2007 be noted.

4.     The Agency Collection Fees information as at 30 June 2007 be noted.

 

 

 

 

10      Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon the Hon Peter Anderson AM                                                                                                                     

277  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler

That:

1.     The information contained in the report on Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon the Hon Peter Anderson AM be received.

2.     Council bestow the Civic recognition of Honoured Citizen of the City of Penrith upon the Hon Peter Anderson AM, at a Civic Reception, to be held as soon as practicable.

 

11      NSW Electoral Commission - Anticipated Cost of 2008 Local Government Elections  

278  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Susan Page

That:

1.     The information contained in the report on NSW Electoral Commission - Anticipated Cost of 2008 Local Government Elections be received.

2.     Council write to the Premier, the Minister for Local Government, Local State Members and the Local Government Association of New South Wales expressing Council’s dissatisfaction in such a large increase in costs being passed on to local government.

3.     Council write to WSROC, seeking their support by way of representations to Government in this matter.

 

12      2007 Local Government Association NSW Conference Motions                                   

279  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Jackie Greenow

That:

1.     The information contained in the report on 2007 Local Government Association NSW Conference Motions be received.

2.     The eleven (11) motions detailed in the report be submitted for inclusion in the 2007 Local Government Association NSW Conference Business Paper.

3.     The following additional motion be submitted for inclusion in the 2007 Local Government Association NSW Conference Business Paper:

“That the NSW Local Government Association make a submission to the Independent Transport Safety & Reliability Regulator (ITSRR) and the Minister for Transport regarding the likely financial and legal impact on councils in regard to responsibility and liability resulting from any Interface Agreements.

  That the NSW Local Government Association also be requested to negotiate with the appropriate Rail Authorities on an agreed template for Interface Agreements.”

4.     Councillor Kaylene Allison be nominated as a voting delegate at the 2007 Local Government Association NSW Conference to replace Councillor Jim Aitken OAM who is unable to attend.

 

13      2007 Australian Local Government Association (ALGA) National General Assembly of Local Government                                                                                                                        

280  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Jackie Greenow

That:

1.   The information contained in the report on 2007 Australian Local Government Association (ALGA) National General Assembly of Local Government be received.

2.   The Motion detailed in the report be submitted for inclusion in the 2007 Australian Local Government Association National General Assembly Business Paper.

3.     The following additional motion be submitted for inclusion in the 2007 Australian Local Government Association (ALGA) National General Assembly of Local Government Business Paper:

 “That the Australian Local Government Association make a submission to the Independent Transport Safety & Reliability Regulator (ITSRR) and the Minister for Transport regarding the likely financial and legal impact on councils in regard to responsibility and liability resulting from any Interface Agreements.”

 

16      Standard & Poor's Credit Rating                                                                                      

281  RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Karen McKeown

That:

1.      The information contained in the report on Standard & Poor's Credit Rating   be received.

2.      A report be provided to Council examining the capacity of Penrith City Council to issue its own infrastructure bonds, and if needed, a recommendation be prepared for the LGA Conference regarding approaching the Government to change legislation to allow this to occur.

 

 

 

 

 

 

 

QUESTIONS WITHOUT NOTICE

 

QWN 1      Consultation with Local Youth – Youth Advisory Council (YAC)                           

Councillor Susan Page requested that an urgent report be brought to Council on how Penrith City Council consults with its young people, and detailing how Council would participate in any Western Sydney Regional YAC that may be created in the future.

 

282  RESOLVED on the MOTION of Councillor Susan Page seconded Councillor Jackie Greenow that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Pat Sheehy AM, ruled that the matter was urgent and should be dealt with at the meeting.

 

283    RESOLVED on the MOTION of Councillor Susan Page seconded Councillor Jackie Greenow that an urgent report be brought to Council on how Penrith City Council consults with its young people, and detailing how Council would participate in any Western Sydney Regional YAC that may be created in the future.

 

QWN 2      Lighting - Henry Street side of Westfield                                                                

Councillor Susan Page requested a memo reply concerning the lights over the footpath alongside Westfield in Henry Street, which are not working, and requested that they be repaired.

 

QWN 3      Trees - Racecourse Road, Penrith                                                                           

Councillor Susan Page requested a memo reply concerning the need to trim overhanging branches on trees along Racecourse Road, particularly on the left hand side on the corner of Gilda Avenue, travelling north.

 

QWN 4      Activities of Western Sydney Alliance                                                                    

Councillor David Bradbury requested a report to Council providing an update on the activities of the Western Sydney Alliance in relation to the campaign against the proposed Badgerys Creek Airport.

 

QWN 5      Access on Australian Aeroplanes                                                                            

Councillor David Bradbury requested that the Disability Access Committee review the matter of disability access on Australian aeroplanes and that a report be provided to Council on this matter, the review to consider the suitability of toilet facilities provided.

 

QWN 6      Recycling facilities available to Council's Controlled Entities                               

Councillor Karen McKeown requested a report to Council detailing what recycling facilities are available, and being utilised, at the premises of Council’s controlled entities.

 

 

 

QWN 7      Scientific Weeds Study                                                                                             

Councillor John Thain requested that the Mayor write to the State Government, seeking information on the progress of the Scientific Weeds Study, and that a memo reply be forwarded to all Councillors when this information has been received.

 

QWN 8      Community Services Directory                                                                                

Councillor Kevin Crameri OAM requested that his fax number be amended in the Community Services Directory, and including the CD version and electronically available information.

 

QWN 9      Immunisation Clinic                                                                                                  

Councillor Kevin Crameri OAM requested a memo reply to all Councillors concerning the booking of the Penrith Library Theatrette, and the facility available at St Marys, for the immunisation clinics.

 

Committee of the Whole

 

284  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Susan Page that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 8:59 pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the MOTION of Councillor Karen McKeown  seconded Councillor Susan Page that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

Leadership and Organisation

 

2        Property Matter - Council Property - Lease of Suite 2 at Gaymark Lane, 134-138 Henry Street, Penrith                                                                                                                                             

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Property Matter - Council Property - Assignment of Lease - from Suzanne Fenech to proposed new tenant Clever Kids Education Centre Penrith over Suite 3 at Gaymark Lane, 134-138 Henry Street, Penrith    

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 

 

Leadership and Organisation

 

4        Legal Matter - Penrith Whitewater Stadium                                                                    

 

This item has been referred to Committee of the Whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

The meeting resumed at 9:08 pm and the General Manager reported that the Committee of the Whole met at 8:59 pm on 23 July 2007, the following being present

 

His Worship the Mayor Councillor Pat Sheehy AM, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Greg Davies, Mark Davies, Ross Fowler, Jackie Greenow, Karen McKeown, Susan Page, Garry Rumble, Steve Simat, and John Thain

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

 

CONFIDENTIAL BUSINESS

 

2        Property Matter - Council Property - Lease of Suite 2 at Gaymark Lane, 134-138 Henry Street, Penrith                                                                                                                                             

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Garry Rumble

CW2 That:

1.     The information contained in the report on Property Matter - Council Property - Lease of Suite 2 at Gaymark Lane, 134-138 Henry Street, Penrith be received.

2.     Council grant a 1 year lease with a 1 year option to Kapsis & Associates Solicitors & Barristers in accordance with the terms and conditions as outlined in the report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

 

 

 

 

 

 

 

 

 

 

3        Property Matter - Council Property - Assignment of Lease - from Suzanne Fenech to proposed new tenant Clever Kids Education Centre Penrith over Suite 3 at Gaymark Lane, 134-138 Henry Street, Penrith                                                                                                                                 

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Garry Rumble

CW3 That:

1.     The information contained in the report on Property Matter - Council Property - Assignment of Lease - from Suzanne Fenech to proposed new tenant Clever Kids Education Centre Penrith over Suite 3 at Gaymark Lane, 134-138 Henry Street, Penrith be received.

2.     Council grant Suzanne Fenech an Assignment of Lease to Clever Kids Education Centre Penrith in accordance with the terms and conditions as outlined in the report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

4        Legal Matter - Penrith Whitewater Stadium                                                                    

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Karen McKeown

CW4 That:

1.     The information contained in the report on Legal Matter - Penrith Whitewater Stadium be received.

2.     A further report be provided, as requested by Council, on this matter.

 

 

ADOPTION OF Committee of the Whole

 

285  RESOLVED on the MOTION of Councillor Susan Page seconded Councillor Jackie Greenow that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3 and CW4 be adopted.

 

There being no further business the Chairperson declared the meeting closed the time being 9:10 pm.

 

 

 

 



PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 6.45pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·     Their name;

 

·     Organisation or group they are representing (if applicable);

 

·     Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·     Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·           The interest of the speaker (e.g. affected person, neighbour, applicant,        applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

 

Glenn McCarthy

Public Officer

02 4732 7649                                                       

   


Mayoral Minutes

 

Item                                                                                                                                       Page

 

1        25 Years Business Recognition Awards

 

 



Ordinary Meeting

13 August 2007

The City as an Economy

 

Mayoral Minute

25 Years Business Recognition Awards

Strategic Program Term Achievement: The City’s business community, learning institutions and training institutions are working in an integrated way to strengthen and develop the City’s local economic base.

         

 

On Wednesday 8 August, I had the pleasure of attending the Penrith Valley Economic Development Corporation Ltd’s 25 Year Business Recognition Dinner Awards.

 

Penrith City Council supports the Penrith Valley Economic Development Corporation (PVEDC) in celebrating the longevity of business in the Penrith local government area.

 

The Awards dinner recognised and honoured those businesses that have proven their excellence by surviving – and thriving – for 25 years or more in Penrith City.

 

Large or small, these local businesses should be proud of their service to the community, and their significant contribution to the success and growth of this region. They have become the backbone of the region, continuing to cement Penrith City’s reputation as the place “where business and lifestyle meet”.

 

A total of 48 awards were presented – 27 to Owner/Operators, 12 to Family Businesses and nine to Outstanding Employers. The list of businesses is extensive and can be found appended to this Mayoral Minute.

 

One of the prestigious awards was Longest Serving Family Business, presented to Mrs Margaret Fowler, representing Wallacia Post Office. The Post Office has been operated by the Fowler family since 1908. Incidentally, Cr Fowler was also recognised in the owner-operator category for his 32 years in business as Ross Fowler & Co Chartered Accountants.

 

The impressive number of longstanding businesses meeting the criteria for these awards reflects the success of this City in supporting and nurturing local businesses.

 

I believe the spirit of cooperation and collaboration among our region’s businesses and institutions plays a huge part in our successes, and it was wonderful to see so many key players celebrating this achievement together.

 

I would like to congratulate all the award winning businesses on this significant achievement. I would also like to thank them for their contribution to the local community in terms of economic development and increased employment opportunities, as well as for their efforts to positively promote and reinforce Penrith’s long standing position as a centre for business excellence. 

 

Congratulations must also go to the PVEDC for organising this function. The Chairman, John Bateman and Acting CEO, Steve Willingale, deserve special mention for their efforts in helping to showcase the longstanding businesses in the City.

 

The PVEDC has taken on an important leadership role. The Corporation must be congratulated for its commitment to the development and growth of the City’s enterprises since its incorporation in 2003.

 

 

 

Pat Sheehy AM

Mayor

 

 

RECOMMENDATION

That:

1.   The Mayoral Minute on 25 Years Business Recognition Awards be received

 

2.   Letters of congratulations be sent to the award recipients and the Penrith Valley Economic Development Corporation.

 

 

1. View

PVEDC 25 year Business Recognition recipients

1 Page

Appendix

  


Ordinary Meeting

 

 

 

 

 

 

 

 

 

13 August 2007

 

Appendix 1 - PVEDC 25 year Business Recognition recipients

 

 

 

PVEDC 25 year Business Recognition Dinner recipients

 

 

Outstanding Employment Awards

Ross Fowler & Co

ASP Plastics Pty Ltd

Al Palmer Repairs Penrith Pty Ltd

Boral Ltd

Little & Rabie Trading Pty Ltd

Dunheved Golf Club

Thomas Marsden Advertising

OI Sydney (formerly ACI Glass Packaging)

Dr. Fred Cunliffe

Panthers Entertainment Group

 

Penrith District AH & I Society

35-39 years

Penrith RSL Club Ltd

Penrith Art Printing Works

Rondo Building Services

Kingwsood Smash Repairs

St Marys District Band Club

Westbridge Electrical Services

 

WB Jones Staircase & Handrail Pty Ltd

25-29 years

Dunn & Farrugia Fencing & Gates

Ample Air Pty Ltd

 

Wayne Worthy Pty Ltd

40-49 years

Clover Fields

SI Group Australia Pty Ltd

Nepean Belle Paddlewheeler & Platypus Cruises

All Metal Products

J. Wyndham Prince Pty Ltd

Hopewood Health Retreat

Steve Groves Solicitor & Attorney

Stanton & Taylor First National

Brad Turnbull Financial Planner

 

Penrith Air Supply Pty Ltd

50-59 years

IMS Installations Pty Ltd

Hitchens Removals & Storage

Leading Edge Music

Doves Jewellers

KD Wood Valuations Pty Ltd

Freeburn Surveying

Joe Grassi Solicitor & Attorney

 

L & M Feher Patterns

60-75 years

Nana’s Teddies & Toys

BHB Printing Pty Ltd

The Major Oak Theatre Restaurant

King & Lewis Pty Ltd

 

Baker & Provan Pty Ltd

30-34 years

Scotts Spare Parts Pty Ltd

Stafford Fashions

 

Outback Pools Pty Ltd

76-100 years

 

Wallacia Licensed Post Office

 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                       Page

 

1        Report and Recommendations of the Penrith Valley Community Safety Partnership Meeting held on 27 June 2007

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 30 July 2007

 

3        Report and Recommendations of the Local Traffic Committee Meeting held on 6 August 2007

 

 



Ordinary Meeting

13 August 2007

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Penrith Valley Community Safety Partnership MEETING

HELD ON 27 June, 2007

 

 

 

PRESENT

His Worship the Mayor Councillor Pat Sheehy AM; Councillor Garry Rumble

 

Kristy Williams, St Marys Local Area Command; Debbie Moore, St Marys Local Area Command; Terry McGivern, Penrith City Council; Kylie Howard, Penrith City Council; Erin Davidson, Penrith City Council; Jayde Field, Penrith City Council; Marcello Scali, Penrith City Council; Mary Cook, Glenmore Park Action Group; Bernie Atkinson, Glenmore Park Action Group; Jill Woods, Penrith Valley Chamber of Commerce; Ben Feszczuk, Penrith Local Area Command; Ray Filewood, St Marys Local Area Command; Graham Welch, Penrith Youth Interagency; Katerina Tahija, Penrith City Council; Tracey Leahy, Penrith City Council; Jennie Hughes, Erskine Park Neighbourhood Development Team; David Burns, Penrith City Council; Yvonne Perkins, Penrith City Council; Julie Passau, Penrith Local Area Command.

 

APOLOGIES

Jeni Pollard, Penrith City Council; Lawrie Bonello, Penrith Local Area Command; Wendy Herne, St Clair-Erskine Park Community Safety Association Inc; Paul Haines, Penrith Local Area Command.

 

PVCSP 7 RECOMMENDED that apologies be received and accepted.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Jim Aitken OAM for the period 7 June 2007 to 29 June 2007 inclusive.

Leave of Absence was previously granted to Councillor Kaylene Allison for the period 26 May 2007 to 1 July 2007 inclusive.

CONFIRMATION OF MINUTES - Penrith Valley Community Safety Partnership Meeting - 28 March 2007

PVCSP 8  RECOMMENDED that the minutes of the Penrith Valley Community Safety Partnership Meeting of 28 March 2007 be confirmed.

 

 

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

1        Penrith Citywide Graffiti Minimisation Strategy                                                              

Yvonne advised that the removal component of the Citywide Graffiti Minimisation Strategy continues across the city with the graffiti removal contractors having now completed the initial cleanup of the backlog of graffiti.

Graffiti removal contractors are now focused on removing graffiti from across the city from three priority areas:

 

1. Reports from the Graffiti Hotline

2. Main road across the city, and

3. Penrith and St Marys CBD’s and suburban shopping strips.

 

A five day turn around time remains the current target timeframe for removal of graffiti within the Penrith Local Government area.

 

Yvonne also advised that since the commencement of the free 24hour graffiti hotline that commenced on the 6th January 2007, there has been 375 calls logged.

 

Brochures and business card size information cards have been produced for distribution and promotion of this free graffiti reporting hotline.

 

A link has now been provided on Council’s website, under the Community Safety pages that allows the community to report graffiti online via the internet. These requests for removal are emailed directly through to Community Safety staff for distribution to the relevant contractors’ area for removal within five days.

 

Further to this, a graffiti reporting icon is now displayed in Council’s home page highlighting how to report graffiti by either the hotline or email.

 

The graffiti hotline and Council’s online reporting service will shortly be advertised. It is envisaged that this will be done through various community centres, neighbourhood centres, and local newspapers and at Council’s upcoming annual open day.

 

Yvonne advised that the Member for Mulgoa received a $20,000 grant from the NSW Premier’s Department for the St Marys roller shutter project. This project involves the airbrushing of murals on six roller shutters in Queen Street, St Marys. Five of the murals will reflect the trade of the business, whilst the sixth business opted for a scenic ocean theme.

 

Works for this airbrushing was scheduled to commence on 20th June 2007, though due to the inclement weather works have been delayed.

 

NSW Attorney General’s Grant

The NSW Attorney General’s funded CPTED project at Glenmore Park is well underway with vegetation and fencing installed.

 

Screening vegetation was planted in front of the retaining wall at Ched Towns Reserve, Glenmore Park as a strategy to reduce the incidence of graffiti. Fencing was also installed in front of this vegetation, protecting it as it becomes established. The Fencing will be removed and reused once the garden is fully established.

 

Education Strategies

David advised that a division from Warner Group Pty Ltd, Warner Education (from Victoria) has developed a graffiti education program.

 

Warner Education develop the graffiti education program in conjunction with clients, this allows the program to be tailored to their needs and environment. Warner delivers the program and embraces a whole community approach by liaising with schools, students, parents, associations, youth workers and the police.

 

The program has been in place for five years at the City of Casey, Melbourne. The program is aimed at year 5 students in primary schools and year 8 students in secondary schools.

 

David advised that a funding submission for the development of an interactive web based graffiti minimisation game was submitted under the National Community Crime Prevention Program last year. It was unsuccessful in the funding round. Whilst it was intended that it be resubmitted again this year, this proven graffiti minimisation program run by Warners may be more successful in securing funding in future rounds.

 

The Warner Group has experience in preparing funding applications and seeking support from stakeholders. Council’s Grants Support Officer suggested that Council look at developing a partnership with Warner’s to explore options for the development of the original web based game.

 

Yvonne Perkins recommended that the Warner Group be invited to make a presentation outlining the full graffiti education program to the Partnership and that a small working group be convened to progress the education strategy.

 

PVCSP 9 RECOMMENDED that the information contained in the report on Penrith Citywide Graffiti Minimisation Strategy be received.

 

 

2        Penrith Valley Community Safety Plan - Strategy Development 2007 - 2010                

Penrith Valley Community Safety Plan 2007 - 2010

Council has received an acknowledgement letter from the Crime Prevention Division of the NSW Attorney General’s Department for receipt of the 2007 – 2010 Penrith Valley Community Safety Plan. The letter advises that the plan is currently being assessed for endorsement.

 

Penrith Valley Community Safety Plan 2002 – 2006

It was advised at the last Partnership meeting, March 28th 2007, that the final report from the 2002 – 2006 Penrith Valley Community Safety Plan would be made available. Unfortunately this report was not ready and will be available at the September 26 meeting.

 

Options for prohibiting alcohol in Parks and Reserves in the Penrith LGA

David advised that a partnership small working group has discussed the possibility of installing signage into all parks and reserves in the Penrith Local Government Area prohibiting the taking of and consumption of alcohol under section 632 of the Local Government Act, Acting Contrary to Council Notices.

 

Evidence from Port Stevens Council, utilising this signage, shows that a blanket ban between the hours of 11pm and 6am was supported by the local community.

 

Cranebrook Streetwork Project

Launch of the MOU

The launch of the Memorandum of Understanding between the Penrith Valley Community Safety Partnership and the Cranebrook Advisory group went well on June 21st with a number of services in attendance. Members of the Advisory Group that could not be in attendance have now signed their copy of the MOU and have sent them into Council.

 

Youth Week

Youth week was celebrated with over 1200 young people in attendance on April 19 2007, in the public space between the Joan Sutherland Performing Arts Centre and Westfields Penrith Plaza. A number of events and interactive activities were engaged for the event including two local bands, circus works, envirocraft and the NSW Police Band. The event was made an alcohol free zone for its duration. A shuttle bus was also organised to run between Cranebrook and the Civic Centre so young people over the age of 16 could access the event.

 

Cranebrook Expo

The Cranebrook Community Expo was held on 22nd June at the Cranebrook Neighbourhood Centre between 12.00noon and 5.00pm. The aim of the expo was to provide young people with information on employment, education and training, as well as giving local Community Services the opportunity to showcase what they have to offer young people in the Cranebrook community.

 

120 year 10 students from Cranebrook High School attended the expo. The event was also promoted to all year 11 and 12 students. A survey was also distributed to students in attendance seeking feedback on their perceptions of Cranebrook.

Preliminary results from the survey revealed the following:

·    53 respondents felt safe in Cranebrook

·    9 of the respondents felt unsafe in Cranebrook

·    ¼ of the respondents live in Cranebrook

·    ¼ of the respondents do not live in Cranebrook

·    The youngest to complete the survey was 8 years

·    The majority to complete the survey were 15 – 17 yrs

 

Western Sydney Outreach Workers Network Meeting

The Western Sydney Outreach Workers network meeting has held two meetings to date. Plans are currently in progress for guest speakers to attend these meetings and provide presentation on various topics.

Proposed Community Safety Audit – Reddington Ave, St Clair

A number of representations have been made by residents regarding antisocial behaviour in and around Diamantina Close, Reddington Ave and Denver Road in St Clair.

 

It has been proposed that a community safety audit be conducted in this area including adjoining streets, parks and reserves and open space surrounding the public school and Council’s Children’s Centre. The audit is proposed for the first week in August. A date will be scheduled by Council in conjunction with St Marys Police.

 

Judges Place Car Park

A community safety audit was conducted in and around Judges Place Car Park with 24 criminology students from UWS. The audit was conducted as part of an information session on community safety. The main issue that was raised was the security of the all day parking on the top floor.

 

A number of strategies will be looked at to improve the safety and security of the car park including investigation into the cost of installing CCTV in the car park.

 

PVCSP 10 RECOMMENDED that the information contained in the report on Penrith Valley Community Safety Plan – 2007 - 2010 be received.

 

Regular Items

a)   Police Statistics

 

PENRITH POLICE

Reported Crime Statistics March 2007 – May 2007

 

Crime Category

Dec 06

Jan 07

Feb 07

Assault

98

70

76

Robbery

7

8

11

Break & Enter

79

64

70

Stealing

215

146

184

Steal Motor Vehicle

57

34

41

Malicious Damage

109

110

98

Drug Detection

16

21

10

Traffic Offences

578

457

441

Motor Vehicle Accident

101

71

93

 

 

St Marys

Reported Crime Statistics March 2007 – May 2007

 

Crime Category

Dec 06

Jan 07

Feb 07

Assault

121

117

109

Robbery

8

14

12

Break & Enter

72

68

73

Stealing

151

143

143

Steal Motor Vehicle

43

36

59

Malicious Damage

149

144

134

Drug Detection

20

15

14

Traffic Offences

481

449

380

Motor Vehicle Accident

78

52

88

 

 

b) What’s in the Media? April – June 2007

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

GENERAL BUSINESS

 

GB 1          CCTV – PACT Partnership initiative proposed expo for small business

Safety and Security Conference

 

Yvonne Perkins, David Burns and Councillor Garry Rumble attended a Safety and Security Conference in Sydney recently.

Logan City QLD gave a presentation at the conference which revealed that they had spent $1.5 million dollars improving their City (a complete makeover including installation of CCTV) as a strategy to reduce antisocial behaviour and crime.

Council staff visited Cronulla to view the CCTV system within their CBD. They have 11 camera’s operating in and around the CDB with back to base monitoring situated in the local police station. The cameras are monitored on Friday and Saturday nights by Council personnel only. Local police do not have access to this room and are required to seek permission to view films. Film is kept for 28 days and the running cost is $150 000 per year. 

 

Sutherland Council has developed an MOU for this Cronulla CCTV infrastructure with local police.

 

GB 2          St Marys Police Station – Ray Filewood                                                                 

Ray Filewood updated the Partnership on the construction progress for the new St Marys Police Station. Ray advised that the building will be completed by the end of October 2007 and will house 150 staff with a view that eventually 200 staff will be working out of the station.

 

GB 3          Proposed farewell lunch for Paul Haines                                                                 

Paul Haines will be retiring in a few weeks and it was suggested that the Partnership host a farewell lunch to wish Paul the best for his retirement.

The proposed date for this function is 4th of July 2007. An email will be sent to all Partnership members with more details.

 

GB 4          Census Material                                                                                                       

Katerina Tahija advised that some census data is now available on Council’s website. Penrith City has one of the highest numbers of youth in NSW.

 

GB 5          Rock throwing incident                                                                                             

Ben Feszczuk advised that there was a rock thrown at a bus in Evan Street, Penrith. This action results in charges of affray and is a serious matter.

 

There being no further business the Chairperson declared the meeting closed the time being 7:45 pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Penrith Valley Community Safety Partnership meeting held on 27 June, 2007 be adopted.

 

 


Ordinary Meeting

13 August 2007

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 30 July, 2007

 

 

 

PRESENT

His Worship the Mayor Councillor Pat Sheehy AM, Councillors Jim Aitken OAM (arrived 7.42pm), Kaylene Allison, David Bradbury (arrived 7.42pm), Lexie Cettolin, Kevin Crameri OAM, Mark Davies, Ross Fowler, Jackie Greenow, Karen McKeown, Susan Page, Garry Rumble, Steve Simat (arrived 7.56pm) and John Thain.

 

APOLOGIES

PRC 63  RECOMMENDED that apologies be received and accepted from Councillors Jim Aitken OAM, David Bradbury, Greg Davies and Steve Simat.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 9 July 2007

PRC 64  RECOMMENDED  that the minutes of the Policy Review Committee Meeting of 9 July 2007 be confirmed.

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

MASTER PROGRAM REPORTS

 

Leadership and Organisation

 

Councillors Jim Aitken OAM and David Bradbury arrived, the time being 7:42pm.

 

1        Alignment of the Organisation                                                                                           

PRC 65  RECOMMENDED

That:

1.     The information contained in the report on Alignment of the Organisation be received.

2.     The initiatives and changes to the staff establishment as outlined in the report be endorsed.

 

 

 

 

 

 

 

 

 

The City as a Social Place

 

Councillor Steve Simat arrived, the time being 7:56pm.

 

2        Smoke Free Outdoor Areas Policy                                                                                    

PRC  66  RECOMMENDED

That:

1.     The information contained in the report on Smoke Free Outdoor Areas Policy be received.

2.     Council adopt the proposed Smoke Free Outdoor Areas policy.

3.     The range of activities outlined within this report be undertaken through the staged delivery of an implementation plan to support this policy position.

4.     A further report be submitted to the Policy Review Committee on the location, wording and type of signs to be erected.

 

The City In Its Environment

 

3        Environmental and Health impact of Solid Fuel Heaters                                                 

PRC 67  RECOMMENDED that the information contained in the report on the Environmental and Health impact of Solid Fuel Heaters be received.

 

Leadership and Organisation

 

4        Presentations to recognise staff with long service                                                            

PRC 68  RECOMMENDED

That:

1.     The information contained in the report on recognising staff with long service be received

2.     Existing Council policies on recognising long serving staff be repealed

3.     The criteria for recognising long service be reduced from 25 and 30 years to 20 years, and that the achievement of this service milestone be recognised at an annual “Evening of Celebration”

4.     This information be documented in a Policy for inclusion in Council’s Workforce Development Policy Manual. 

 

5        Service Adjustment - Building Approvals                                                                         

PRC 69  RECOMMENDED

That:

1.     The information contained in the report on Service Adjustment - Building Approvals be received

2.     The service and system improvements identified in this report be implemented and reviewed on a progressive basis

3.     An additional Environmental Health and Building Surveyor (EHBS) be appointment in 2007-08 and an Senior EHBS position be upgraded to a Co-ordinators level and the departmental budgets be adjusted accordingly

4.     The appointment of an additional EHBS in 2008-09 or earlier if development activity identifies the need for an earlier appointment.

5.     A new Compliance officer be appointed in 2009-10 or earlier if the Fire Safety Program identifies the need for an earlier appointment

6.     A Review of the service be undertaken within 12 months of implementation of the modified model. The review will analyse the benefits and costs of the continuation of the “modified model” and compare these to those of a “Certification “Unit”

7.     Prior to establishment of a “Certification Unit”, a consultant be engaged to prepare a report detailing an implementation strategy for the Unit. A future report detailing the terms of reference and costs of the consultant shall be prepared and approval granted prior to appointment of a consultant

8.     Feedback be sought from stakeholders in conjunction with any of the changes

9.     A copy of the review report be circulated to participating organisations.

 

6        Service Specification Program                                                                                           

PRC 70  RECOMMENDED

That:

1.     The information contained in the report on the Service Specification Program be received

2.     The specification for the Corporate Development service be adopted.

3.     The specification for the Sustainability Planning and Coordination Service be adopted.

 

 

There being no further business the Chairperson declared the meeting closed the time being 8.34pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 30 July, 2007 be adopted.

 

 

 


Ordinary Meeting

13 August 2007

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 6 August, 2007

 

 

 

PRESENT

Michael Alderton – Road Network Services Engineer (Chairperson), Mayor Councillor Sheehy – Representative for the Member for Londonderry, Deputy Mayor Councillor Karen McKeown – Representative for the Member for Mulgoa, Sergeant Natasha Crawford – Penrith Police, Acting Sergeant Chad Brunner – Penrith Police, Senior Constable Mark Elliott - St Marys/Regentville Police

 

IN ATTENDANCE

 

Stephen Barnes – Senior Traffic Engineer, David Drozd – Senior Traffic Engineer, Sharon Maddox – Road Safety Co-ordinator, Dean Dehghan-Khalaji – Trainee Engineer, Steven Purvis - Ranger, Jodie Edmunds – Westbus

 

APOLOGIES

RECOMMENDED that apologies be accepted from Councillor Greenow, James Suprain – Roads and Traffic Authority.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting – 2 July 2007

RECOMMENDED  That the minutes of the Local Traffic Committee Meeting of 2 July 2007 be confirmed.

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

MASTER PROGRAM REPORTS

 

The City Supported by Infrastructure

 

1        York Road, South Penrith - Proposed Intersection Improvements                                 

RECOMMENDATION

That:

1.     The information contained in the report on York Road, South Penrith - Proposed Intersection Improvements be received.

2.     Further investigation be carried out into the feasibility of providing ‘No Right Turn’ signposting and a median island within the Jamison Park access off York Road, restricting turning movements to left out only, with a further report to be submitted to the Local Traffic Committee upon completion of the investigation.

3.     Councillor Jim Aitken OAM and the resident be advised.

2        Henry Street, Penrith - Proposed Pedestrian Crossing Improvements                           

RECOMMENDATION

That:

1.   The information contained in the report on Henry Street, Penrith - Proposed Pedestrian Crossing Improvements be received.

2.   The design plans for a raised pedestrian crossing in Henry Street, Penrith, including all associated linemarking and signage as per Plan No. AH115, be finalised and endorsed for construction.

 

 

3        Birmingham Road, South Penrith - Proposed Pedestrian Refuge Island                        

RECOMMENDATION

That:

1.   The information contained in the report on Birmingham Road, South Penrith - Proposed Pedestrian Refuge Island be received.

2.   The design plans for the proposed refuge island in Birmingham Road, South Penrith, including all associated linemarking and signage as per Plan No. AB162, be finalised and endorsed for construction.

 

 

4        Queen Street, St Marys - Proposed Changes to Parking Restrictions                           

RECOMMENDATION

That:

1.     The information contained in the report on Queen Street, St Marys - Proposed Changes to Parking Restrictions be received.

2.     As a result of the objections received from the affected businesses, the proposed changes to parking restrictions on the western side of Queen Street, St Marys, between Great Western Highway and Carsons Lane, not be supported.

3.     That the matter concerning changes to the ‘No Stopping’ restrictions on the eastern side of Queen Street be deferred, pending a site inspection to be carried out between Council’s Senior Traffic Engineer and Police representative to ascertain the appropriate signage.

4.     The affected shop owners be advised of Council’s decision.

 

 

5        Aster Close, Glenmore Park - Proposed Closure of Connecting Link Road                  

RECOMMENDATION

That:

1.     The information contained in the report on Aster Close, Glenmore Park - Proposed Closure of Connecting Link Road be received.

2.     Council temporarily close to vehicular traffic the link road between Aster Close and Jasmine Close, Glenmore Park by providing appropriately placed bollards midway along the road.

3.     Council advertise its intentions in the local newspapers with respect to the temporary closure of the link road between Aster Close and Jasmine Close, Glenmore Park.

4.     The affected residents and emergency service authorities be advised.

 

 

 

GENERAL BUSINESS

 

GB 1          Henry Street, Penrith – Intersection Improvement Works  (Raised Council)      

Council has received advice from the Roads and Traffic Authority’s Bus Network Development Section that:

“The Ministry of Transport is currently liaising with Region 1 operators Busways and Westbus regarding the finalisation of a proposed Integrated Network Plan (INP) for bus services in the region between Penrith, Richmond and Blacktown.  This INP will be finalised shortly and it is envisaged that stakeholder and community consultation on the proposed INP will be undertaken in late 2007 or early 2008, for implementation by mid-2008.

At present the indicative plan for the region has earmarked 5 bus routes passing through the intersection of Evan/Henry Streets.

Initially, these would operate at similar levels of frequency that currently exist, but have been designed to cater for future growth. In the long term, it is proposed that during the peak one hour there would be up to 30 buses operating in both directions (with the longer term potential of 40 buses), while in a typical off-peak hour there would be 18 buses operating in both directions.”

Part of the implementation of the Strategic Bus Corridor requires that both the Henry Street/Evan Street and Coreen Avenue/Lemongrove Road intersections be upgraded to facilitate the safe and efficient turning movements for the expected numbers of bus movements.

The Coreen Avenue/Lemongrove Road proposed traffic signals and intersection improvement works plans have previously been submitted to the Local Traffic Committee for endorsement at its meeting 5 February 2007.

Accordingly the Authority is now requesting the Committee’s endorsement of the proposed upgrade works for the intersection of Henry Street/Evan Street, Penrith as detailed on Plan Registration No 7000.358.RC.2500.

RECOMMENDATION

 

That the Committee endorse the Roads and Traffic Authority’s proposed upgrade of the intersection of Henry Street/Evan Street, Penrith as identified on Plan 7000.358.RC.2500.

 

 

GB 2          Nepean Triathlon 2007 – Sunday, 18 November 2007  (Raised Council)

The Local Traffic Committee, at its meeting on 4 June 2007, considered an application from the Nepean Triathlon Committee for approval to hold the Nepean Triathlon on Sunday, 18 November 2007.  At its meeting on 25 June 2007, Council resolved, on the recommendation of the Committee, that:

 

1.   “The information contained in the report on Nepean Triathlon 2007 - Sunday, 18 November 2007 be received.

 

2.   Any approval of this route be deferred subject to:

 

(a)  A Traffic Management Plan being lodged with the Roads & Traffic Authority, in accordance with Clause 3.1.1 of the RTA’s Delegation to Councils for the Regulation of Traffic guidelines, prior to this report being referred back to the Local Traffic Committee.

 

(b)  Additional information provided to the Local Traffic Committee regarding consultation with affected businesses and how their access is to be treated.

 

(c)  Council to discuss with the applicant the possibility of using the old (closed) section of Castlereagh Road for the cycle leg of the Triathlon, instead of the proposed route through the industrial area.”

 

Council’s Senior Traffic Engineer tabled a letter from the Nepean Triathlon Committee stating that consultation has been carried out with affected businesses regarding treatment of their access during the cycle leg of the Triathlon, and have not received any comments.  Triathlon Committee members have noted that there is only one business which opens prior to 10:00am on Sunday mornings.  This business has been approached and has offered to open at 10:00am on the day of the Triathlon.

In addition, the Nepean Triathlon Committee has undertaken that if Council approval is granted to hold the Triathlon on the requested route, they will:

§ advise residents/businesses that the Triathlon will be suing the industrial area roadways

§ have a sign erected two weeks prior to the race at both ends of the course, advising motorists of the road closure

§ advertise the road closure in newspapers via the public notice section.

 

RECOMMENDATION

 

That the route be approved subject to Council’s Senior Traffic Engineer carrying out consultation with affected businesses concerning the temporary closure of the affected roads on Sunday, 18 November 2007.  Any objections will be referred back to the Local Traffic Committee at its next meeting.

 

 

GB 3          Richmond Road/St Marys Road, Berkshire Park – Roads & Traffic Authority Proposal for Intersection Improvements  (Raised Council)                                                                     

Council’s Senior Traffic Engineer tabled information and a diagram from the Roads and Traffic Authority for the proposed intersection improvements on Richmond Road, Berkshire Park, at the St Marys Road intersection, and requested that any comments be forwarded to him before 24 August 2007.

RECOMMENDATION

That the information be noted and any comments on the proposal be forwarded to Council’s Senior Traffic Engineer before 24 August 2007.

 

GB 4          ‘Zero Tolerance’ Road Safety Campaign  (Raised Council)                                  

Council’s Ranger tabled a draft flyer on the new ‘Zero Tolerance’ road safety campaign which is to be launched soon, and requested any comments from the Committee.  The Penrith Police representative suggested specifying on the notice the penalties attached to each offence.

RECOMMENDATION

That the Committee note the information.

 

GB 5          Maxwell Street/The Northern Road, Penrith – Request to Change Phasing of Traffic Signals  (Raised Penrith Police)                                                                                                 

The Penrith Police representative informed the Committee of their proposal to request the Roads and Traffic Authority to change the phasing of the traffic signals at the Maxwell Street/ The Northern Road intersection for vehicles turning right into Maxwell Street from The Northern Road, so that vehicles can turn on the green arrow only instead of the existing filter turn movement.  The Committee supported the proposal from the Police.

RECOMMENDATION

That the Committee note the information.

 

GB 6          Penrith High School Walkathon – Friday, 24 August 2007  (Raised Penrith Police)      

The Penrith Police representative advised that Penrith High School will be holding a Walkathon on Friday, 24 August 2007, and Police have liaised with the school regarding this event.

RECOMMENDATION

That the Committee note the information.

 

GB 7          Xavier College Walkathon – Friday, 31 August 2007  (Raised Penrith Police)    

The Penrith Police representative advised that Xavier College will be holding a Walkathon on Friday, 31 August 2007, and Police have liaised with the school regarding this event.

RECOMMENDATION

That the Committee note the information.

GB 8          Riley Street, Penrith – Request for Additional ‘Kiss & Ride’ Spaces  (Raised Penrith Police)      

The Penrith Police representative raised a request on behalf of the Crime Prevention Officer at Penrith for the provision of additional ‘Kiss & Ride’ spaces in Riley Street, Penrith, outside the Plaza.  The Committee noted that this matter has been investigated previously and Westbus have indicated that all bus zone spaces at this location are still currently utilised.

RECOMMENDATION

That additional ‘Kiss & Ride” spaces not be provided in Riley Street, Penrith at this time.

 

GB 9          Henry Street, Penrith – Request to Reinstate On-Street Parking  (Raised Penrith Police)      

The Penrith Police representative has received requests from drivers for the reinstatement of on-street parking in Henry Street, Penrith, outside the Courthouse Annexe.

RECOMMENDATION

That the matter be investigated and, if warranted, a further report be submitted to the Local Traffic Committee.

 

GB 10        Worth Street, Penrith – Request for Additional Linemarking  (Raised Penrith Police) 

The Penrith Police representative requested additional linemarking in Worth Street, Penrith to clearly define that there are two southbound lanes in existence.

RECOMMENDATION

That the matter be investigated.

 

GB 11        Hindmarsh Street, Cranebrook – Speeding Vehicles  (Raised Penrith Police)    

Following a previous request from Council for enforcement to be carried out on speeding vehicles in Hindmarsh Street, Cranebrook, the Penrith Police representative advised that they are unable to carry out enforcement on Hindmarsh Street, Cranebrook, between Goolwa Crescent and Andromeda Drive, because of the road configuration.

RECOMMENDATION

That the Committee note the information.

 

GB 12        Great Western Highway, Werrington – Additional Update of Accident Status  (Raised St Marys/Regentville Police)                                                                                                       

The St Marys/Regentville Police representative provided an update on the accident status on the Great Western Highway at Werrington since the phasing of the traffic signals was changed 12 months ago following a double fatality accident.  He advised that since his update at the Local Traffic Committee meeting on 2 July 2007, there have now been an additional two accidents at this location involving vehicles turning right into Werrington Road, as well as one rear-end collision involving vehicles waiting to turn.  Police will advise the Roads and Traffic Authority of these latest accident statistics.

RECOMMENDATION

That the Committee note the information.

 

GB 13        Fatal Incident Response Strategy Team (FIRST) Report  (Raised St Marys/Regentville Police)      

The St Marys/Regentville Police representative tabled a report regarding the recent fatal accident at the following location:

M4 Motorway, St Clair – 100m east of Roper Road overpass:  accident occurred on Sunday, 13 May 2007.  The FIRST inspection was held on Monday, 14 May 2007.  The report outcome showed there were other contributory factors to the accident rather than the road condition, ie, behavioural influences appeared to be the cause of the accident.

RECOMMENDATION

That the Committee note the information.

 

There being no further business the Chairperson declared the meeting closed the time being 10:45am

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 6 August, 2007 be adopted.

 

 

  



 

Item                                                                                                                                       Page

 

The City in its Broader Context

 

1        Request for sponsorship assistance for High Octane and Airbrush Expo on Sunday 9 September 2007

 

The City as a Social Place

 

2        Council Property - Expressions of Interest for Community Sunday Markets at Penrith and St Marys

 

3        North St Marys Neighbourhood Centre

 

4        Young People with a Disability in Nursing Homes

 

5        Request for increased Subsidy - Nepean District Cricket Association (NDCA)

 

  The City In Its Environment

 

6        Domestic and Non-Domestic Waste Contracts

 

7        Claremont Meadows Works in Kind Agreement for Embellishment of Eastern Precinct Park: Developer - UPL (No. 9) Pty Ltd

 

8        Request for Additional Motion - 2007 Local Government Association Conference

  

The City Supported by Infrastructure

 

9        Federal Government Auslink Black Spot Program

 

10      Federal Government 2008/2009 "Auslink Black Spot Program" submissions

  Leadership and Organisation

 

11      Amendment to the 2007 Meeting Calendar

 

12      Communities in Control Conference 2007 - From Advocacy to Policy - Communities Driving Change 

 

13      The UK Economic Development Conference

 

14      Draft 2007-08 Management Plan Submission

 

15      Summary of Investments & Banking  for the period 1 July 2007 to 31 July 2007

 


The City in its Broader Context

 

Item                                                                                                                                       Page

 

1        Request for sponsorship assistance for High Octane and Airbrush Expo on Sunday 9 September 2007

 

 



Ordinary Meeting

13 August 2007

The City in its Broader Context

 

 

The City in its Broader Context

 

 

1

Request for sponsorship assistance for High Octane and Airbrush Expo on Sunday 9 September 2007   

 

Compiled by:                Paul Page, City Marketing Supervisor

Authorised by:             Geoff Shuttleworth, Economic Development and City Marketing Manager   

Strategic Program Term Achievement: Penrith is recognised locally and throughout Sydney as vibrant, innovative and attractive, distinguished from the rest of Sydney, with a range of services and experiences, complemented by those available in the Blue Mountains and Hawkesbury.

Critical Action: Maintain a marketing program that presents Penrith Valley as the attractive, vibrant centre of outer northwest Sydney, designed to distinguish it from other parts of Sydney and attract visitors.

     

Purpose:

To advise Council of this event and the organisers' request.  The report recommends that the request for sponsorship be supported.

 

Background

Force Inc. (Foundation for Creative Enterprise) is seeking seed funding for a new “High Octane and Airbrush” Show weekend in the grounds and carpark of Penrith Whitewater Stadium.  It is to be held on Sunday 9 September, which is the weekend of the APEC special long weekend. 

 

The show will involve an expo of hot rods, street cars, trucks, motor cycles, drag cars and boats and related goods and services.  It will also showcase the emerging trend of airbrush art which is employed to embellish the hot rods and other vehicles being showcased in the event. 

 

The timing of the event over the APEC long weekend will allow the organisers to take advantage of special Tourism New South Wales assistance in promotion and marketing.  Sponsorship assistance with marketing is also being sought from the Penrith Lakes Development Corporation.

Assessment

The Business Plan submitted conforms to the requirements of Council’s City Marketing Event Sponsorship Policy. 

 

It notes that the marketing of the event will project a positive image of Penrith Valley as a sought after destination offering many attractions and services to visitors to the event.  The location in the grounds of Penrith Whitewater Stadium will offer a picturesque backdrop and provide an enjoyable and memorable experience for visitors and the opportunity to see with their own eyes the City’s natural and man made assets. 

 

The Tourism New South Wales promotion will provide media exposure outside the city with the event being promoted on their web site and in print, radio, other on-line advertising and a competition. 

 

The location of the event will reinforce the Penrith Valley branding relating to outdoor aquatic recreation and there are direct and indirect economic multipliers with visitors spending money on services such as accommodation, petrol and entertainment. 

 

The event is also of benefit to local residents in providing additional entertainment choice and the event has generated much interest from members of car clubs, airbrush artists and motoring enthusiasts.  The event promises to provide a dynamic, energetic and interesting aspect to the Penrith Valley lifestyle. 

 

A complementary promotion and marketing program to take advantage of the event and Council’s sponsorship has been developed in consultation with Council’s City Marketing team. 

 

The business plan demonstrates that the event will benefit the City.  Funds are available within the City Marketing budget to support the amount requested and it is therefore recommended that the sponsorship be supported. 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Request for sponsorship assistance for High Octane and Airbrush Expo on Sunday 9 September 2007 be received

2.     Sponsorship of the event to the value of $6,000 from the City Marketing budget be approved.

 

ATTACHMENTS/APPENDICES

1. View

Business Plan and sponsorship request for High Octane Expo and Airbrush Show

16 Pages

Attachment

   


The City as a Social Place

 

Item                                                                                                                                       Page

 

2        Council Property - Expressions of Interest for Community Sunday Markets at Penrith and St Marys

 

3        North St Marys Neighbourhood Centre

 

4        Young People with a Disability in Nursing Homes

 

5        Request for increased Subsidy - Nepean District Cricket Association (NDCA)

 

 

 



Ordinary Meeting

13 August 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

2

Council Property - Expressions of Interest for Community Sunday Markets at Penrith and St Marys   

 

Compiled by:                Peter Blazek, Property Officer - Management

Authorised by:             Brian Griffiths, Property Development Manager   

Strategic Program Term Achievement: Redevelopment of existing areas contributes to safe, sustainable, affordable and satisfying living environments and cohesive communities.

Critical Action:  Formulate and implement social and cultural strategies for redeveloping established areas that support cohesive communities.

     

Purpose:

To inform Council of the status relating to the Expressions of Interest procedure to carry out Sunday Community Markets at the designated areas of Penrith and St Marys. The report recommends that the information be received.

 

Background

Public Sunday markets were operating from within part of the car park area at Panthers Leagues Club for approximately 17 years, servicing a particular need of the residents of the Penrith Local Government Area.

 

Trash & Treasure Pty Ltd operated these markets during this period of time, the markets containing approximately 150 stallholders selling a variety of goods. The operators approached Council to consider alternatives sites that may be suitable to continue the concept of Sunday Markets.

 

Representations were made by numerous local residents and Penrith and St Marys Town Centre Associations in relation to Council providing suitable CBD premises to commence Sunday markets in the Penrith and St Marys areas.  It was further believed, by both Town Management Centres, that utilising existing car parks at Allen/Edwards Place, Penrith and Gidley Place/East Lane St Marys, would revitalise the respective CBDs on participating Sundays.  

 

Both organisations concluded that Sunday markets would entice the public to the markets with a flow-on effect to surrounding retail businesses. They would allow the respective CBD shopping precinct to better compete with the surrounding major retail outlets such as Penrith Plaza, Centro Square Plaza and St Marys Village Plaza.

 

Council, at its meeting of 6 March 2006, agreed in principle to allocate car park space within Allen/Edwards Place, Penrith and Gidley Place/East Lane, St Marys, pending the appointment of an independent consultant who would submit an appropriate Development Application to Council for further consideration.

 

Cityscape Planning + Projects were engaged to investigate facilitation proposals for Sunday markets within designated Penrith and St Marys car parks.  It submitted its Statement of Environmental Effects report to Council on 21 August 2006 and this report formed the basis of Council’s Development Application terms and conditions.

 

Council, at its meeting of 12 February 2007, considered both Development Applications for Penrith & St Marys and approved them subject to certain conditions.

 

Advertising by Council for public Expressions of Interest over both sites was placed in local newspapers (Penrith Press and Penrith City Star) on 17 April 2007, with a closing date for tender submissions being 18 May 2007.

 

At 3:00 pm, on Friday 18 May 2007, the tender box for Expressions of Interest was opened, as per Council’s respective guidelines, and no tender documents were submitted for this proposal.

Current Situation

Trash & Treasure Pty Ltd had written to Council on 16 May 2007, and they advised that they believed the Expressions of Interest document was restrictive in terms of permissible number of stalls offered, as this would restrict rental of sites to the successful tenderer.  Additionally, the request for extra toilets, detailed traffic controls and waste removal conditions would also impact on profits gained by management.  Trash & Treasure further indicated the initial establishment and advertising costs for Sunday markets were too substantial, for 6 month term offered by Council.

 

Penrith Town Centre Management also advised, by correspondence on 18 May 2007, about concerns with traffic flow at Allen Place car park and the comprehensive requirements imposed on the operator.

 

St Marys Town Centre management had reiterated its Penrith counterpart’s concerns in relation to Council’s proposal, and requested it be revisited and simplified or amended.

Development Services Managers Comment

Both proposals introduced changes to the existing car parking arrangements and as such, this impact needed to be assessed with existing businesses in mind.  It was not a straight forward matter of simply facilitating the market proposal without regard for the potential impacts to adjoining businesses.

 

The need for such conditions as traffic management, toilet facilities and a trial period were all considered appropriate given the uncertainty about how the two markets might function and the potential demand for services, traffic movements and pedestrian accessibility that may result.

Summary

It was appropriate that Council respond to the Trash & Treasure’s request for an alternative area as well as the Associations requests and facilitate a Development Approval for the two markets concerning Penrith and St Marys.

 

It is evident from the comprehensive advertising and the detailed documentation in providing information for the occupation of Sunday Markets on Council’s car parking land that the proposal was not economically viable.

 

It is understood that the Penrith City Centres Association has had discussions with the Development Services Department concerning a Development Application to be submitted in occupying the proposed Sunday Markets in High Street Penrith between Lawson and Station Streets.  This will be a separate issue subject to Council’s consideration.

 

 

RECOMMENDATION

That the information contained in the report on Council Property - Expressions of Interest for Community Sunday Markets at Penrith and St Marys be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

13 August 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

3

North St Marys Neighbourhood Centre   

 

Compiled by:                Judy Cobb, Community Programmes Coordinator

Authorised by:             Erich Weller, Community Development Manager   

Strategic Program Term Achievement: A program of renewal for selected neighbourhoods that contributes to a sense of community identity and cohesiveness is being implemented.

Critical Action: Implement agreed strategies for the delivery of facilities, services and infrastructure.

     

Purpose:

To provide Council with a progress report on the implementation of the North St Marys Neighbourhood Centre Heat Management Project including the outcome of an application for a financial contribution to the project from the Department of Transport and Regional Services (DOTARS) Regional Partnership program. The report recommends that the information be received.

 

Background

At the Ordinary Meeting of 18 September 2006, Council received a report on the first twelve months of operation of the North St Marys Neighbourhood Centre.  Two operational issues were outlined in this report.  These included a drainage issue in the corner of the site identified for a proposed playground, and heat management issues in the Centre, particularly during the summer months.

 

It was reported that the drainage issue had been resolved with the installation of an additional drainage line within the fence line adjacent to the internal landscaping along Debrincat Avenue.

 

The heat management issues however required a follow-up sustainability assessment of the centre.  This assessment focused on heat management and the most efficient way to cool the centre during the hotter months.

 

The sustainability assessment recommended a number of heat management and climate control measures be considered. These measures were outlined in the report to Council and included:

 

·        Construction of a pergola on the northwest side of the centre;

·        Installation of flyscreens, security screen doors and window grills;

·        Planting of established trees on the western side of the Centre outside the fence line;

·        Window tinting;

·        Airconditioning in some offices and meeting rooms;

·        Development of a night cooling strategy (including development of a manual and staff training).

 

The total cost to implement the heat strategies outlined in the sustainability assessment was estimated by an independent Quantity Surveyor to be approximately $80,762. 

 

The report to Council proposed that the recommended heat management strategies be funded through three sources - Council’s Community Safety and Neighbourhood Renewal Program, Council’s Sustainability Design Adviser Funding, and DOTARS Regional Partnerships Funding.

 

Council adopted the report of 18 September 2006, on the North St Marys Neighbourhood Centre Heat Management Project, with the following recommendations:

 

“That:

 

1.   The information contained in the report on North St Marys Neighbourhood Centre be received.

 

2.   The heat management strategies for North St Marys Neighbourhood Centre be endorsed.

 

3.   An application for $36,000 be submitted under the GROW Regional Partnership Funding Program to part fund the heat management strategies.

 

4.   The remaining cost of the heat management strategies be funded from the Community Safety and Neighbourhood Renewal Program ($39,762) and Sustainability Design Adviser Funding ($5,000).”

Regional Partnership Funding (GROW Inc)

In November 2006, Council submitted an application under the DOTARS Partnership Program for part funding of the North St Marys Neighbourhood Centre Heat Management Project.  The total amount of funding sought under the Regional Partnership program was $37,342.  This increase in requested funds was due to a minor change in the total budget for the Project.

 

Partner organisations identified in the application to the Department of Transport and Regional Services (DOTARS) included St Marys Leagues Club and Nth St Marys Neighbourhood Centre Inc.  St Marys Leagues Club had agreed to funded a CDSE application of $16,600 to North St Marys Neighbourhood Centre Inc, for a shade structure to be built over the planned play equipment, and Nth St Marys Neighbourhood Centre Inc. had agreed to allocate $1,000 towards the launch of the new playground and the heat management enhancements upon completion.

 

In late May 2007, Council received advice from the Hon Mark Vaile MP, Minister for Transport and Regional Services, that Council’s submission for part funding of the North St Marys Neighbourhood Centre Heat Management project had been successful.  A total amount of up to $41,076 (incl. GST) was approved by DOTARS and funding agreements and project completion schedules were finalised in late June 2006.

 

 

 

Work Undertaken in 2006/07

Council’s allocation in 2006-07 to the North St Marys Heat Management Project was $45,975.

 

Some of the tasks identified in the project plan for the North St Marys Neighbourhood Centre Heat Management Project were completed in December 2006.  Council undertook this work in an effort to reduce some of the discomfort experienced by centre users during the hotter summer months. These tasks included:

 

·        Installation of fly screen, sliding screen doors, and window grills;

·        Planting of established trees;

·        Air conditioning units in the Youth Office and small hall area.

 

The cost of this work was just over $17,900, leaving a balance of approximately $28,000.

 

Given that Regional Partnership Project funding is based on a joint contribution by the applicant, further work could not be undertaken until Council was notified of the outcome of its submission.  Council officers were informed this was most likely to occur by February 2007.  Council did not receive written notification of the success of its Regional Partnership application until late May 2007. 

Financial Services Manager’s Comments

Due to the delay in the announcement of the Regional Partnership funding, it was not possible to complete the project in the 2006-07 financial year.  The funds remaining in the budget will be required to complete the project according to the conditions of the grant.  The transfer of the funds to 2007-08 will be dealt with in the report on the June Quarterly Review of the Management Plan at the Policy Review Meeting of 20 August 2007.

Project Plan

An updated project plan and timeline has been agreed to by Council and DOTARS.  The project is expected to be completed in mid to late October 2007.   Council will then work with the project partners to organise a launch after this, in conjunction with North St Marys Neighbourhood Centre.

 

The remaining tasks to be undertaken for the North St Marys Neighbourhood Centre Heat Management project are:

 

·        additional minor heat management works

·        design, construction and installation of the pergola

·        develop night cooling strategy and manual

·        conduct training for Centre staff and groups using the Centre on the night cooling guidelines

·        launch.

 

These works will be co-ordinated in consultation with the Neighbourhood Centre and user groups to minimise any disruption.

Summary

In September 2006, Council received a report on the first 12 months of operation of the North St Marys Neighbourhood Centre.  This report identified two operational issues including a drainage issue and heat management issues.  The drainage issue was resolved with the installation of an additional drainage line along Debrincat Avenue.  The heat management issues required a follow up sustainability assessment.  A package of heat management and climate control strategies was recommended as a result of the sustainability assessment.  The estimated cost to implement the recommendations in the heat management strategy was $80,762.  Council endorsed the North St Marys Neighbourhood Centre Heat Management Project and the proposed funding sources.

 

In May 2007, Council received advice from the Hon Mark Vaile MP, Minister for Transport and Regional Services, that the application for part funding of the North St Marys Neighbourhood Centre Heat Management Project, under the Regional Partnership Program, had been approved up to a total of $41,076 (including GST).

 

Due to the delay in the announcement of the Regional Partnership funding, it is proposed that the balance ($27,990) of the North St Marys Neighbourhood Centre Project Budget ($45,975) be considered for transfer to the 2007/8 financial year as part of the end of year financial review.  This will be presented to Council at the Policy Review Meeting of 20th August 2007.

 

An updated project plan and timeline for completion has been agreed to by Council and DOTARS.  It is anticipated that the project will be completed by late October 2007.  A launch will then be planned with partner organisations.

 

 

RECOMMENDATION

That the information contained in the report on North St Marys Neighbourhood Centre be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

13 August 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

4

Young People with a Disability in Nursing Homes   

 

Compiled by:                Athena Kandris, Community Development Officer - Aged and Disability

Authorised by:             Erich Weller, Community Development Manager  

Requested By:             Councillor David Bradbury

Strategic Program Term Achievement: Access has increased for communities that face barriers to using social services and facilities.

Critical Action:  Support and encourage fairness of access to Council and other social facilities and services.

     

Purpose:

To inform Council of the outcome of investigations in relation to the availability of nursing home places in Western Sydney for young people suffering from severe and permanent disability.  The report also covers the availability of funding arising out of the recent intergovernmental agreement between the Commonwealth and States on this matter.  The report recommends the information be received.

 

Background

The Australian Bureau of Statistics’ (ABS) definition of people with severe and profound core activity limitation is ‘people who sometimes or always need help with activities of self-care, mobility or communication’.

 

Nursing homes are intended to provide care to the very frail elderly and are not funded or designed to cater for the very different and more intensive needs of younger people with severe disabilities.  For this reason, nursing homes do not reserve places for young people with disabilities.  The Commonwealth Government has funding responsibility for nursing homes for the aged.

 

However, under the 1997 Aged Care Act, younger people with disabilities are able to enter aged care facilities if they are assessed as needing the intensity, type and model of care provided in such facilities, and provided no other appropriate service is available.

 

There are approximately 400 young people with disabilities in NSW living in aged care accommodation, including nursing homes.  They are assessed by a case manager at the Department of Ageing, Disability and Home Care (DADHC) or the Area Health Service Aged Care Assessment Team (ACAT) before they are placed in a nursing home.  They must have high medical and support needs and staff try to locate them as closely as possible to family.  However, the preferred option is for young people with high support needs to be placed in group homes or additional support is provided to the family or carer to support the young person to remain at home.

 

The Commonwealth State Disability Agreement, the first of which commenced in 1991, articulated the roles and responsibilities of State/Territory and Commonwealth governments in the delivery of disability services.  Three year bilateral agreements between the Commonwealth and the State governments determine priority areas of disability services improvement and development.

 

Under the Commonwealth State Disability Agreement (now the Commonwealth State and Territories Disability Agreement (CSTDA), responsibility for accommodation, day programs and community access services is assigned to the States, with employment a Commonwealth responsibility, and advocacy and respite services as a shared responsibility.

 

The NSW Government, through the Department of Ageing, Disability and Home Care (DADHC), provides a range of services for people with disabilities.  The most significant area of investment is in the provision of out of home support services.  At present, the majority of out of home support is provided in group homes or large residential centres.

 

The current models have helped many people but have not been flexible enough for others.  The Government recognises that the vast majority of people with disabilities are being cared for by family and friends.

 

In 2005/06 almost half of the $1.2 billion disability services budget, which has more than doubled since 1996, provides care for just 3% of Department of Ageing, Disability and Home Care clients.  In the NSW Government’s view this is unsustainable for the thousands of families providing care for their dependents with a disability with little or no assistance.

 

Table 1 below provides Australian Bureau of Statistics estimates of people with a profound or severe disability, by age, resident in the Penrith LGA.  These estimates are based on an extensive national Household Survey undertaken every five years and provides synthetic estimates of people with a disability by LGA.

 

Table 1 – People with a Profound Disability by Age – Penrith LGA - 2003

 

Age Range

Profound/Severe Disability - 2003

No. of Persons/Year

0 - 14

                         1,414

            101

15 - 24

                            446

              45

25 - 49

                         1,540

              62

50 - 64

                         1,218

              81

Total

                         4,618

 

 

Source:  DADHC Metropolitan North Region Nepean Local Planning Area Planning Framework, pp15-16

 

It is likely that the significant numbers of children with a profound or severe disability is due to improvements in medical technology that has enabled high levels of intervention and support to be provided to very premature babies.  It is also likely that the higher numbers of people over 25 years of age with a severe disability is due in part to the impact of motor vehicle and other accidents.  Also relevant is that as a person with a severe disability ages the health impact of the disability will be greater.

Stronger Together – A New Direction for Disability Services in NSW 2006-2016

The Stronger Together package was announced by the NSW Government in May 2006.  Stronger Together incorporates a commitment by the NSW Government to provide an additional $1 billion in new funding to disability services, in the first five years of the program.  This is in addition to the current $1.2 billion budget.

 

Disability services, peak associations and disability advocates have lobbied both the Commonwealth and State Government for a number of years for additional service resources.

 

The new service system framework that informs the allocation of Stronger Together resources and priorities is summarised in the chart below.

 

The New Service System Framework

 

In this service system above some young people with a severe disability receive specialist and intensive out of home support (the right side of the chart).  In many cases others will be principally cared for at home by family and/or carers with high level personal care support.  In some cases persons with a severe disability may move between out of home and in home care based on circumstances.

 

The new disability service system will deliver greater levels of assistance, and more flexible options, for people with disabilities to live at home with the support of family and friends.  It will also provide a wider range of out of home services for those unable to live at home.  Services will comply with the Disability Services Act, and will respond to the diverse needs and cultures of people with disabilities and their families.

 

There are five key components of the new system:

 

·        fair and more transparent access

·        services linked to need

·        assisting people to stay at home

·        more options for people requiring out of home support

·        a sustainable care system.

 

As part of the joint Commonwealth State negotiations over improving disability services, the Commonwealth and NSW Governments have committed $80 million (each contributing $40 million) over five years to assist younger people with a disability living in nursing homes.  As part of the larger Stronger Together package, this initiative - The Helping Younger People with a Disability in Residential Aged Care Program - is a new program managed in NSW by DADHC.

 

Its aim is to:

 

·        move younger people with a disability from residential aged care into more appropriate forms of accommodation

·        divert younger people at risk of admission to residential aged care into more appropriate forms of accommodation

·        provide disability support services to those younger people with disability who cannot be moved from residential aged care.

 

However even with the significant increase in funding allocated to this initiative, this will not clear the backlog of need, as 500 people with disabilities enter the system each year and very few exit the system.  Not all these people will require intensive support but a number will require out of home care.  There will also be a continuing backlog of applications for in-home attendant care programs.  Additionally, supported accommodation services will need to house people with a severe disability who have been in the care of the Department of Community Services (DOCS) and are now turning 18. 

 

The next section summaries the DADHC service planning context as it applies to the Metropolitan North region which includes the Penrith LGA.  This context also largely determines the allocation of resources under the Helping Younger People with a Disability in Residential Aged Care Program.

 

The DADHC Metropolitan North Region – Northern Sydney, Cumberland/Prospect, and Nepean

For planning and resource allocation purposes, DADHC has divided the State into regions.  The Penrith LGA is located within the Nepean area of the larger Metropolitan North Region.

 

In Metro North, funds for the first 15 new specialist accommodation places to move younger people with a disability from nursing homes to more appropriate care are now available.  The tender for the first four places was  advertised in February 2007.  These new places are expected to be allocated to existing group homes and be prioritised through the Metro North Vacancy Management waiting list.  In the short term it is not expected any new facilities will be constructed.

 

At the same time DADHC is undertaking a survey of all nursing homes in NSW to establish more accurately the number and location of younger people with a disability in nursing homes and the place of residence of their principal carer/guardian.  This survey will inform subsequent resource allocation by DADHC under the Helping Younger People with a Disability in Residential Aged Care Program.

 

Investigations with local service providers indicate that, currently in Penrith, there are no available places for people with a disability with high support needs in nursing homes.  However Council officers are aware that there are at least one or two young people in nursing homes in the Penrith LGA.  In this small number of cases no other alternative and suitable accommodation was available.

Other Issues

Council officers are currently finalising a report for Council’s consideration on the broader range of accommodation services available for people with a disability including affordable housing options.  This report will also provide a summary of some of the additional recent Commonwealth and State Government announcements in the area of policy and resourcing.  This report was requested by Councillor Fowler.  Given the complexity of the issues the report will first be presented to a Councillor Briefing in September or October 2007.

Summary

In summary, Stronger Together reflects the NSW Government’s commitment to making access to services fairer by helping people with a disability remain in their own home, linking services to their needs and creating more options for people living in specialist accommodation.  The Government also acknowledges that the new system will not be able to meet everyone’s needs.  However, with a focus on quality of life and outcomes, the Stronger Together package is a major milestone in the funding of disability services in NSW.

 

Until the outcomes of the survey by DADHC on the exact numbers of younger people with a disability in nursing homes, and their location, are available no further action is proposed.

 

RECOMMENDATION

That the information contained in the report on Young People with a Disability in Nursing Homes be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

13 August 2007

The City as a Social Place

 

 

The City as a Social Place

 

 

5

Request for increased Subsidy - Nepean District Cricket Association (NDCA)   

 

Compiled by:                Lindsay Clarke, Parks Coordinator

Authorised by:             Raphael Collins, Parks Construction & Maintenance Manager   

Strategic Program Term Achievement: The City’s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Ensure facilities and services reflect the City's diverse current and future recreation and leisure needs.

     

Purpose:

To advise Council of a request from the Nepean District Cricket Association to increase its subsidy for the maintenance and preparation of turf wickets.  The report recommends that the information be received.

 

Background

Council currently pays a subsidy to a number of sporting organisations to assist Council with the maintenance of Council’s sporting facilities.

2007-08 Subsidies

Organisation

Amount (excluding GST)

Maintenance Responsibility

Penrith Grade Cricket Club

$61,800

3 Turf Wickets:

Howell Oval, Rance Oval and Cook Park

Nepean District Cricket Association

$32,250

3 Turf Wickets: Dukes Oval, Darcy Smith Oval and Shaw Park

Nepean District Soccer Football Association

$20,000

Cook Park

Penrith Rugby Union

$20,000

Penrith Rugby Park

 

The subsidy to Penrith Grade Cricket Club was increased from $50,000 to $61,800 in 2007-08 following a detailed submission from the Club and an analysis of comparative costs with other Council’s grade cricket facilities.

Current Situation

Nepean District Cricket Association (NDCA)  has requested an increase in subsidy from $32,250 to $ 54,800 per year for the maintenance and preparation of three turf wickets.

 

The Association submitted detailed costings incurred for the maintenance of their 3 wicket squares which are Dukes Oval, Shaw Park and Darcy Smith Oval. The submission highlights the contribution of volunteer labour that value adds to the current subsidy. Costs incurred by the Association to maintain and prepare the wickets are as follows:

Wages                                      $35,000

Wicket Soil                                 $1,500

Worker’s Comp                            $800

Insurance                                    $2,000

Casual Labour                            $2,500

Ground Rental                             $2,700

Machinery Maintenance              $1,500

Fuel                                               $800

Machinery replacement               $2,000

Pesticides/fertilisers                     $1,000

Lomatia Park                              $5,000

 

TOTAL                                   $54,800

 

The Association pays Springwood Cricket Club $5,000 pa to assist with the cost of preparing Lomatia Park, Springwood.

 

The detailed costs to maintain and prepare are considered reasonable and justified apart from the Ground Rental and the Associations financial assistance to Springwood Cricket Club. The ground rental would be payable to Council no matter what type of wicket was present on the grounds and should be deducted from the Association’s claim. The financial assistance to Springwood Cricket Club to prepare Lomatia Park should be a matter for Blue Mountains City Council. The revised cost to the Association is $47,100 which equates to approximately $15,000 per wicket per year.

 

It would not be possible for Council to maintain a turf wicket and prepare it for weekend play during the cricket season for $15,000 per year. The cost to council to prepare and mark a turf wicket each weekend during the cricket season would be in order of $8,000 (per season) for labour alone.

 

Over a number of years, the Association has purchased the machinery required to maintain and prepare the wickets, including rollers, mowers, hoses, sprinklers etc, a total cost in excess of $70,000.

Financial Services Manager’s comment

The 2007-08 Management Plan includes a subsidy of $32,250 to the NDCA indexed by CPI each year.  The revised request from NDCA after deducting claims for ground rental and a subsidy to a field located at Springwood is for an increase of $14,850 to the existing subsidy.  There is no capacity in the Management Plan to increase the subsidy to $47,100 in the current year. An increase in the subsidy could be considered as part of the 2008-09 Management Plan process but will need to be assessed against other identified priorities of Council at that time.

 

 

RECOMMENDATION

That the information contained in the report on Request for increased Subsidy - Nepean District Cricket Association (NDCA) be received

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


The City In Its Environment

 

Item                                                                                                                                       Page

 

6        Domestic and Non-Domestic Waste Contracts

 

7        Claremont Meadows Works in Kind Agreement for Embellishment of Eastern Precinct Park: Developer - UPL (No. 9) Pty Ltd

 

8        Request for Additional Motion - 2007 Local Government Association Conference

 

 



Ordinary Meeting

13 August 2007

The City in its Environment

 

 

The City in its Environment

 

 

6

Domestic and Non-Domestic Waste Contracts   

 

Compiled by:                Geoff Brown, Waste Management Co-ordinator

Authorised by:             Barry Ryan, Waste and Community Protection Manager   

Strategic Program Term Achievement: Waste to landfill and indiscriminate dumping are significantly reduced and resource recovery is optimised.

Critical Action: Develop and implement service systems to complement waste reduction strategies and satisfy community needs.

     

Purpose:

To advise Council on the progress of Domestic Waste contracts for Recycling Collection Services, Garbage and Organics Collection Services, Processing and Treatment of Organics, Treatment/Processing and Disposal of Residual Waste, Effluent Collection Services and Street Litterbin Waste Collection and Disposal Services.  The report recommends that Council agree to the proposed changes in the make of recycling collection trucks, as proposed by Visy, and identified in this report.

 

Background

At the Ordinary Meeting of 5 March 2007 and the Ordinary Meeting 2 July 2007, Council resolved to appoint preferred tenderers for the Domestic and Non-Domestic Waste Contracts, and that the Waste and Community Protection Manager, in consultation with the Legal Officer, be authorised to negotiate contracts with the preferred tenderers.  The preferred tenderers are:

 

·        Visy – Recycling Collection Services

·        SITA Environmental Solutions - Garbage and Organics Collection Services

·        SITA Environmental Solutions - Processing and Treatment of Organics

·        WSN Environmental Solutions - Treatment/Processing and Disposal of Residual Waste

·        Remondis - Effluent Collection Services

·        Remondis - Street Litterbin Waste Collection and Disposal Services

·        SITA Environmental Solutions – Civic Waste Collection and Disposal Services.

Current Situation

Since the Ordinary Meetings of 5 March 2007 and 2 July 2007, negotiations have been conducted and several Formal Instruments of Agreement signed.  This report will provide an update on each contract.

Garbage & Organics Collection Services

Contract negotiations with SITA Environmental Services were successful, with no substantial variation to the tender documents.

 

In its tender, SITA advised that an additional 5 cents and 3 cents per service for garbage and organic collections respectively would be required for each year that the organics service has not been introduced.  The increase was to cover the shorter depreciation period to amortise the cost for bins and trucks. Council staff accounted for this price increase (in tender assessments) with an estimated commencement of the organics service in 2008/09.

 

During contract negotiations, SITA advised that the additional cost per service was incorrect, as the additional cost had already been taken into account through the contract rise and fall requirement.  This equates to a potential saving of some $340,000 in Year 2 of the contract, should the organics collection service be introduced in October 2008, as anticipated.

 

SITA has advised that they have interviewed Remondis’ employees for positions under the new contract.  It is anticipated that the positions will be finalised by the end of August and suitable training will then be provided by SITA. 

 

The Formal Instrument of Agreement was prepared by Gadens Lawyers and was signed by the Mayor and General Manager.

 

SITA tendered to provide IVECO ACCO trucks, two of which have been delivered in preparation for the contract commencement.

Treatment and Processing of Organics

Contract negotiations with SITA Environmental Services were successful, with no substantial variation to the tender documents.

 

The Formal Instrument of Agreement was prepared by Gadens Lawyers and signed by the Mayor and General Manager.

 

SITA anticipates that, pending development approval and weather conditions, it anticipates the facility will be completed in October 2008.

Recyclables Collection Service

Contract negotiations with Visy Recycling were successful, with no substantial variation to the tender documents.

 

The Formal Instrument of Agreement was prepared by Gadens Lawyers and was signed by the Mayor and General Manager.

 

Visy has had discussions with Cleanaway regarding the employment of their staff for the new contract.  Cleanaway, however, has been successful in a number of new contracts and will be retaining its staff.  Visy will be now be sourcing new staff external to existing contractors.

 

Visy’s tender provided for the use of Scania trucks for the collection of recyclables.

 

Visy recently advised Council (by letter dated 11 July 2007) that Scania cannot deliver trucks with dual steer, despite previous assurances.  Visy has now reviewed its position in regard to this issue, taking into account occupational health and safety requirements.

 

Visy investigated the possibilities of a right-hand drive vehicle and installing additional cameras; however, it has found that this is not a feasible option from an occupational health and safety perspective.

 

Visy has requested that Council consider the provision of Volvo trucks (dual steer) in lieu of the Scanias.  The Volvo vehicles will comply with Euro 5 Standards, which are currently available in Europe (the Scanias were to comply with Euro 4 Standards).  The supply of Euro 5 trucks will provide additional environmental benefit to Penrith over that of the Euro 4 compliant vehicles.  The emissions will be further reduced and, over the term of the contract, will result in substantial environmental benefit for Penrith.  The main advantage of Euro 5 vehicles will be gained in a further reduction of Nitrous Oxide from 3.5g/kWh to 2.0g/kWh.  There is also an anticipated reduction of particulates.  Council’s Fleet Co-ordinator has advised that the Scania and Volvo vehicles are of a similar standard.

 

Unfortunately, unlike the Scanias, the Volvos do not have the ability to use either diesel or bio-diesel fuels without potential warranty issues.  The Volvo engine has the ability to use a diesel/bio-diesel mix of a ratio up to 90/10.

 

The Volvo trucks are not available for delivery until March 2008.  Visy has advised that it will provide suitable sign-written trucks at the commencement of the contract until the new Volvo trucks are commissioned for service.

 

Whilst this is somewhat disheartening, and Visy representatives have also expressed their disappointment at the apparent misinformation from Scania, we will have trucks for the duration of the contract that are of a similar nature to that proposed (and with a higher emission standard).  The alternative is to have new IVECO ACCOs trucks at the start of the contract, with engines of a Euro 3 Standard.  The first option; i.e., the use of new Volvo trucks, is seen as the preferred long-term option.

 

This matter was considered at the Domestic Waste Working Party meeting of 18 July 2007, and it was recognised that the Volvos with a Euro 5 standard will have greater benefits in the long term (10 year contract).  The financial impact of the change in vehicles was requested to be considered by the Working Party.

 

VISY have advised that they will incur additional costs to provide interim vehicles at the start of the contract and VISY will absorb these costs. The additional costs include vehicle rent and maintenance, painting, signage and transportation costs of the vehicles to and from Melbourne, where they are being sourced.

 

Council’s Financial Accountant – Entities has advised the following in response to VISY’s submission.

 

Whilst the new vehicles proposed to be used in the delivery of the new contract will be delayed, they will still need to be purchased and costs amortised over the life of the contract.

 

The acquisition costs for interim vehicles would not have been anticipated in VISY’s original tender and present real additional costs to the company.

Sign Writing on Vehicles

In discussions with both collection contractors it was considered that the trucks should provide an environmental (sustainability) message including graphics, if possible.

 

Given that there will be some trucks provided by SITA that, in the first instance, will be used for the collection of garbage and then for organics collections when that service is introduced in October 2008 (anticipated), it was felt that the initial truck designs for SITA should be simple with limited graphics.  Then, on the introduction of the organics service, all trucks will be updated with new signage.

 

Visy’s initial concept was to provide a graphic depicting the flow of recyclables (identifying the different recyclable materials) “flowing” from yellow-lidded mobile bins into the truck hopper.

 

All vehicles (both pre and post organics) will be identified with Penrith City Council wording and brand, the contractor’s name and 1800 service number.

 

At the Domestic Waste Working Party meetings of 7 April 2007 and 18 July 2007, signage for the collection trucks for both SITA and Visy was considered.  The Domestic Waste Working Party requested additional changes to the proposed artwork and these changes have been incorporated in the new designs and forwarded to Councillors under separate memo.

Treatment/Processing and Disposal of Garbage and Residual Waste

Contract negotiations with WSN Environmental Solutions have commenced and a draft contract has been prepared. 

 

Whilst no significant issue has arisen, Council staff are cognisant of the need for flexibility in the contract, if the proposed service does not meet the cost and environmental outcomes as expected.  The contract should allow for a suitable withdrawal from the agreement if these conditions are not met in the future.  Wording is being developed to allow for this to occur.

Effluent Collection Services

Contract negotiations with Remondis were successful, with no change to tender documents.

 

The Formal Instrument of Agreement was prepared by Gadens Lawyers and was signed by the Mayor and General Manager.

Street Litterbin Waste Collection and Disposal Services

Contract negotiations with Remondis were successful, with no change to tender documents.

 

The Formal Instrument of Agreement was prepared by Gadens Lawyers and was signed by the Mayor and General Manager.

Civic Waste Collection and Disposal Services

This tender was considered by Council at its Ordinary Meeting of 2 July 2007, and it was resolved that SITA be the preferred tenderer.

 

Negotiations are currently being conducted and contracts are being prepared for signing.

Conclusion

Visy is able to provide IVECO ACCO trucks that are Euro 3 compliant, at the commencement of the contract on 7 October 2007, which would remain in force for the duration of the contract.  However, Visy’s negotiations with Volvo have resulted in the availability of Volvo trucks that are Euro 5 compliant (the latest emission control standards available in Europe); however, these trucks will not be available until March 2008.  Given that this contract is for a ten year term, it is strongly recommended that the Euro 5 vehicles be sourced for use in the recycling service contract to achieve a higher sustainability outcome.

 

In the interim, Visy proposes to commence the contract with used collection vehicles that will be suitably painted, signed and maintained until the new Volvo trucks are introduced.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Domestic and Non-Domestic Waste Contracts be received

2.     Council approve Visy’s proposal to change the Scania trucks nominated in its tender to Volvo trucks of Euro 5 compliance, with delivery anticipated in March 2008.  In the interim Visy will provide and maintain suitable used trucks to perform the recycling collection service as from 7 October 2007.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

13 August 2007

The City in its Environment

 

 

The City in its Environment

 

 

7

Claremont Meadows Works in Kind Agreement for Embellishment of Eastern Precinct Park: Developer - UPL (No. 9) Pty Ltd   

 

Compiled by:                Stephen Masters, Senior Development Engineer

Authorised by:             Craig Ross, Design and Technical Advice Manager   

Strategic Program Term Achievement: Development is designed, constructed and maintained to deliver improved sustainability outcomes.

Critical Action: Develop and implement sustainability criteria for the planning, design, construction and maintenance of new and existing community assets.

     

Purpose:

To seek Council's endorsement to enter into a Works in Kind Agreement for the embellishment of the eastern precinct park in the Claremont Meadows Estate by the developer of the Estate UPL (No. 9).  The report recommends that Council enter into the Works in Kind Agreement for the embellishment of the park.

 

Background

The planning for the Claremont Meadows Estate has made provision for a neighbourhood park located within the eastern precinct. Development Approval for subdivision of the eastern precinct, park dedication and park embellishment was granted by Council under DA04/1002. The park is located within the development and is bounded by Central Park Drive, Coachwood Drive, Doncaster Avenue and Silverwood Way, Claremont Meadows and is known as Lot 158 DP1108846.  The developer of the land has dedicated the park to Council, with the cost of the embellishment being offset against their Section 94 obligations for that part of the estate.

 

A plan of the park location is appended to this report.

 

Current Situation

Under Council’s Section 94 protocols, Council’s approval is required to enter into a Works in Kind Agreement for such works.  The protocols also require the works to be subjected to a tender process and be scrutinised by a Council engaged Quantity Surveyor, to ensure that the proposed works are assigned a true monetary value.  The Works in Kind credits are also limited to the S94 Plan’s budget amount for the works.

 

The developer has called tenders for the park embellishment, together with othter landscape works in the subdivision, and has received four tenders.  The tenders have been assessed by Council’s Quantity Surveyor, who has indicated that the construction costs for the park embellishment are fair and reasonable.  The preferred tenderer is Allmann Landscapes for the tender amount of $168,679.92 for the park embellishment.  The design and supervision costs for the embellishment amount to $11,470.00, giving a total project cost of $180,149.92. 

 

The S94 Plan budget amount, after indexation to June 2007, comes to $218,144.00.

 

On satisfactory completion of the works, the developer will receive a total credit of $180,149.92, subject to any variations approved by the Design and Technical Advice Manager, against their S94 obligations for their development.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Claremont Meadows Works in Kind Agreement for Embellishment of Eastern Precinct Park: Developer - UPL (No. 9) Pty Ltd be received

2.     Council enter into a Works in Kind Agreement with UPL (No. 9) for the embellishment of the Eastern Precinct Park as outlined in this report.

 

 

ATTACHMENTS/APPENDICES

1. View

Eastern Precinct Park Claremont Meadows

1 Page

Appendix

  


Ordinary Meeting

 

 

 

 

 

 

 

 

 

 

 

 

13 August 2007

Appendix 1 - Eastern Precinct Park Claremont Meadows

 

 

 


Ordinary Meeting

13 August 2007

The City in its Environment

 

 

The City in its Environment

 

 

8

Request for Additional Motion - 2007 Local Government Association Conference   

 

Compiled by:                Raphael Collins, Parks Construction & Maintenance Manager

Authorised by:             David Burns, Director - City Operations  

Requested By:             Councillor Kevin Crameri OAM

Strategic Program Term Achievement: Effective land use management policies, regulatory practices and controls are being implemented to protect the environment.

Critical Action: Implement sustainable land use management programs that protects the environment.

      

Purpose:

To submit an additional motion to the Local Government Association of New South Wales conference. The motion relates to the nomination of "Fireweed" to be declared as a noxious weed. The report recommends that the information be received.

 

Background

At the Ordinary Meeting on 23 July 2007, Councillor Kevin Crameri requested a report, seeking Council’s support to submit an additional motion to the 2007 Local Government Association of New South Wales (LGA) Conference. The Conference is being held in Coffs Harbour from 20 to 24 October 2007.

 

At that meeting, Council resolved to submit 12 motions for inclusion in the LGA Conference business paper. Councillor Crameri asked for an additional motion to be included in the business paper.

Current Situation

Councillor Crameri’s motion relates to “Fireweed”, requesting that it be declared as a noxious weed.

 

Fireweed (Senecio madagascariensis) is a native of South Africa which has spread throughout the pastures of Eastern Australia. It was first recorded in the Hunter Valley in 1918.

 

The weed grows to a maximum height of 70cm and flowers nearly all year. The yellow flowers look like the flowers of a Daisy and this is one of its most distinguishing features. Fireweed looks very similar to Senecio lautus which is a native.

 

The seeds of Fireweed can spread by wind over long distances and by transport vehicles. Hence, it is very prolific and difficult to control.

 

The main problem with this weed is that it reduces pasture production and has been known to reduce the growth rates in cattle and horses caused by the alkaloids in the weed.

Declaring a weed “noxious”

The declaration of a weed as “noxious” can impose considerable cost to councils and private land holders. There must be a clear public benefit from the proposed declaration of a weed.

 

The normal protocol for declaring a weed noxious is:

 

1.   Recommendation from the local weed authority, Hawkesbury River County Council (HRCC), to Regional Weeds Committee;

 

2.   Recommendation from Regional Weeds Committee to Technical Committee Noxious Weeds Advisory Committee (NWAC);

 

3.   NWAC recommends the weed be declared noxious under order 20 to the Minister of Agriculture.

 

Due to the multiple germinations of the weed, it is necessary to spray several times per year with a chemical (Bromoxynil). Furthermore, pastures require considerable improvement work in order to encourage competition from other grasses. Eradication of the weed is long term and expensive.

 

There are currently 18 areas in NSW that have listed Fireweed as a Class 4 noxious weed and these are mainly in rural areas. Class 4 means that the “growth and spread of the plant must be controlled according to measures specified in a Management Plan published by the local control authorities”.

 

In regard to biological control programs for the weed, the Department of Primary Industries indicated that there is “low likelihood of finding agents that are sufficiently host specific”. This means there is no effective way of controlling the weed by Biological means i.e. insects.

Conclusion

The normal process of nominating a particular weed species as a noxious weed is through the local weed authority which is HRCC. According to the Sydney West and Blue Mountains Weeds Committee (SWBM Committee), Fireweed is not a priority weed. In fact, there are numerous weed species that are of more concern to the SWBM Committee than Fireweed. Hence, from discussions with HRCC it was indicated that Fireweed is unlikely to be nominated to the Regional Weeds Committee as a declared noxious weed. It is suggested that the HRCC be requested to reconsider its current position and declare Fireweed as a noxious weed.

 

 

RECOMMENDATION

That:

1.    The information contained in the report regarding the Request for Additional Motion - 2007 Local Government Association Conference concerning Fireweed be received

2.    Council write to HRCC requesting that they consider the declaration of “Fireweed” as a noxious weed.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

The City as an Economy

 

 

There were no reports under this Master Program when the Business Paper was compiled


 

 

 

 

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The City Supported by Infrastructure

 

Item                                                                                                                                       Page

 

9        Federal Government Auslink Black Spot Program

 

10      Federal Government 2008/2009 "Auslink Black Spot Program" submissions

 

 



Ordinary Meeting

13 August 2007

The City Supported by Infrastructure

 

 

The City Supported by Infrastructure

 

 

9

Federal Government Auslink Black Spot Program   

 

Compiled by:                David Drozd, Senior Traffic Engineer

Authorised by:             David Burns, Director - City Operations   

Strategic Program Term Achievement: Road network capacity, safety and efficiency are improved and traffic congestion is reduced.

Critical Action: A program is being implemented to address deficiencies and areas of congestion in the Local Road Network.

     

Purpose:

To consider a report detailing how the State Government processes Black Spot nominated sites for inclusion in the National Black Spot program. The report recommends that the information be received.

 

Background

Council, at its Ordinary meeting of 25 June 2007, was presented with information in relation to the 2007/2008 Auslink National Blackspot Program where it was resolved that:

 

“1.    The information contained in the report on 2007/2008 Auslink National Black Spot Program be received.

 

 2.     Council accept the grants offered under the 2007/2008 Auslink National Black Spot Program, as detailed in the report.

 

3.       Council make representations to both State and Federal Governments, regarding the intersection on Mamre Road, at Lonsdale and Wilson Streets, and also the Sherringham Road intersection at Cranebrook, proposing that these two areas be included in the National Black Spot Program.

 

4.       A further report be provided to Council detailing how the process of obtaining Black Spot funding works and how State Government indicates its support of applications for the inclusion of various roads in the Program.”

 

This report provides an explanation as to how the State Government selects Council nominated Black Spot sites and distributes the funding accordingly. The report will also provide information received from the RTA in relation to the previously nominated sites at The Northern Road and Sherringham Road, Cranebrook and the Mamre Road / Wilson Street / Londsdale Street intersection.

 

Council has since made representations to both State and Federal Government representatives in accordance with point three of the above recommendations, seeking their assistance in obtaining funds for the accident sites at The Northern Road and Sherringham Road, Cranebrook and the Mamre Road / Wilson Street / Londsdale Street intersection.

Selection Criteria

Black Spot projects are nominated accident sites, where injury accidents are occurring or have the potential to occur (identified by way of a Road Safety Audit), and are supported by a positive Benefit Cost Ratio and appropriate crash remediation treatment. The criteria for nomination to the program are a minimum 3 injury accidents over the last 5 years accident data available to Council.

 

The RTA selects projects on a Benefit to Cost Ratio (BCR) after it has established that the proposed site has had a minimum 3 injury accidents in the past 5 years. As there is a fixed amount of funding for each State each year, projects across the whole of NSW must contend for the pool of funds available. The RTA advises that as an indicative figure, over the past 5 years a BCR of 7 or 8 and upward would usually be very competitive in obtaining funding (depending on the strength of other projects nominated).

 

There is no preference given to projects that have been applied for in previous years and have not obtained funding. The RTA on a state-wide basis starts with a clean slate each Black Spot Nomination year. Individual Councils can secure funding for up to five projects annually under the National Blackspot program with a maximum individual project cost of $750,000.

 

Funding for the National Blackspot Program has recently been increased with $45 million nationally ($14,287,000 for NSW) allocated to continue funding the program at its present level until June 2009, when the current stage of the National Land Transport Plan, AusLink, comes to an end. The Black Spot program's funding will then increase to $60 million per year, from 2009-10 to 2013-14 under AusLink 2, the next stage of the National Plan.

Current Situation

In a response from the RTA, regarding the Mamre Road and Lonsdale Road submission for 2007/2008, Council was advised that “The BCR for this project as calculated in council's submission was 2.5, which is well below the minimum BCR.  The minimum BCR for a Sydney Region project that made it into the initial short-list was 7.9.”

 

According to the RTA, in order to provide a suitable treatment at this location, substantial funding is required to realign both Lonsdale Street and Wilson Street and provide a four-way intersection. This is estimated to cost in the millions and would not be funded under the National Blackspot Program. There is no ‘quick fix’ to the road safety issues at this location, however banning the right turn movement out of Wilson Street in the peak time would not have substantial impacts on traffic flow and would potentially improve traffic safety at this location.

 

The RTA has further indicated that it is reviewing the whole length of Mamre Road between the M4 and the Great Western Highway. It has currently commissioned origin and destination surveys to establish trip information and proceed with conceptual plans for this route. Other measures, such as introducing right turn bans from Mamre Road into side streets such as Lonsdale Street would only have a flow on effect and increase the accident history at other intersections. Substantial widening, including property acquisition, would be required along Mamre Road to introduce sheltered right turn bans and effectively combat the accident history that exists along this route.

 

It is recommended that Council continue to lobby the RTA and State and Federal members, for an upgrade of Mamre Road between the M4 and the Great Western Highway, particularly focusing on intersection accidents along this route (particularly Londsdale and Wilson Streets). In the interim, a peak time right turn ban from Wilson Street into Mamre Road should be investigated. It is believed that both the ultimate and interim solution to this intersection is outside the scope of the National Blackspot Program.

 

For the Northern Road and Sherringham Road submission, the RTA responded as follows:

 

“The BCR of this project as calculated in council's submission was 7.7, which is below the initial BCR cut-off.  Two projects just below the initial 7.9 cut-off were subsequently elevated to the program; however this project was not elevated as the review panels (with representatives from Road Safety, Traffic Management and Network Operations) did not support the project.  The panel's note was as follows:

 

‘This is on a state road.  The cost estimate is too low as widening, kerb and gutter needs to be undertaken as part of works.  There are also drainage issues.  Similar proposals and similar nearby sites proposed for TCS (traffic control signals) have been estimated at a much higher cost".

 

A more realistic cost estimate would significantly reduce the BCR and it would have been far below the cut-off. The estimate in the submission was $460,000, whereas the panel noted that similar nearby sites had been costed at $1.5m or higher for similar work. In short, both were below the initial BCR cut-off for consideration.’”

 

This appears to be somewhat contradictory, as previously the RTA had indicated that a suitable cost would be in the order of $450,000 for these works, hence Council’s submission with this cost. Notwithstanding this, the project cost the RTA has currently estimated would be outside the project scope of $750,000 for the National Blackspot Program. For this reason, it is believed that this intersection should not be submitted under the Black Spot Program, however being a State Road, Council should lobby the RTA and State and Federal members for an upgrade of this intersection under an alternate program.

 

The RTA has indicated that, in the interim, a peak time right turn ban from Sherringham Road into the Northern Road could be introduced to influence vehicles to use the traffic signals at Borrowdale Road. There are no other solutions proposed, as anything short of an ultimate signalised intersection would not be an appropriate treatment given the characteristics of these roads.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Federal Government Auslink Black Spot Program be received

2.     Council make further representations to both State and Federal Governments, regarding the high accident history on Mamre Road, particularly at the intersection of Lonsdale and Wilson Streets, and the Sherringham Road / Northern Road intersection at Cranebrook, requesting that funding for improvements at these sites be sought under alternate programs other than the National Black Spot Program

 

3.     Investigations be undertaken into the possibility of banning the right turning movement during peak times out of Sherringham Road into the Northern Road, Cranebrook, and Wilson Street into Mamre Road, St Marys, with a report being presented to the Local Traffic Committee as required.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

13 August 2007

The City Supported by Infrastructure

 

 

The City Supported by Infrastructure

 

 

10

Federal Government 2008/2009 "Auslink Black Spot Program" submissions   

 

Compiled by:                David Drozd, Senior Traffic Engineer

Authorised by:             David Burns, Director - City Operations   

Strategic Program Term Achievement: Road network capacity, safety and efficiency are improved and traffic congestion is reduced.

Critical Action: A program is being implemented to address deficiencies and areas of congestion in the Local Road Network.

     

Purpose:

To seek Council's endorsement for projects nominated for consideration under the Federal Government's 2008/2009 "Auslink Black Spot Program". The report recommends that the seven nominated projects be submitted for funding  to the NSW Black Spot Consultative Panel of the Roads and Traffic Authority.

 

Background

Council, at its Ordinary meeting of 25 June 2007, was presented with information in relation to the 2007/2008 Auslink National Blackspot Program where it was resolved that:

 

“1.    The information contained in the report on 2007/2008 Auslink National Black Spot Program be received.

 

2.       Council accept the grants offered under the 2007/2008 Auslink National Black Spot Program, as detailed in the report.

 

3.       Council make representations to both State and Federal Governments, regarding the intersection on Mamre Road, at Lonsdale and Wilson Streets, and also the Sherringham Road intersection at Cranebrook, proposing that these two areas be included in the National Black Spot Program.

 

4.       A further report be provided to Council detailing how the process of obtaining Black Spot funding works and how State Government indicates its support of applications for the inclusion of various roads in the Program.”

 

Council has recently advised the Roads and Traffic Authority of its acceptance of the grants offered under the 2007/2008 program.

 

A separate report in tonight’s Business Paper addresses the Council resolution in point 4 above.

 

 

 

Current Situation

The RTA has invited Council to identify and nominate new conforming projects for the 2008/2009 program, and to forward their submissions to the NSW Black Spot Consultative Panel by Friday, 31 August 2007. 

The following 7 projects listed in ‘Table A’ are recommended for endorsement by Council for nomination under the National Black Spot Program.  The list includes one intersection previously submitted by Council under the Program that had been unsuccessful (Item 4 in Table A). The RTA will only fund a maximum of 5 projects each nomination year therefore Council is encouraged to prioritise its projects according to their BCR.

 

Sixteen (16) Projects were short listed from forty-two (42) identified locations and Black Lengths in the LGA that met the minimum eligibility criteria for the program (i.e. 3 injury accidents in 5 years). Of these 16 locations, the 7 highest risk locations were more thoroughly examined with remediation treatments and costs attributed to each project. The final list of projects is therefore believed to offer the Penrith LGA the greatest yield in terms of accident savings for this nomination year. The remaining 35 identified locations that meet the minimum accident eligibility criteria for the program will be further assessed and nominated under future programs when additional accident data is made available.

 

TABLE A

 

Item


Primary Road

Intersecting Street or Section of Road

Total Number of Accidents (5 years data)

Total Number of Fatal / Injury

Accidents

Proposed

Treatment

 

Cost Estimate

 

Benefit Cost Ratio (BCR)

1

Old Bathurst Road, Emu Heights

50m-200m west of Gosling St

18

 

0 / 7

Guardrail, provide acceptable superelevation, Rumble Bars

$200,000

15.4

2

Fairlight Road, Mulgoa

5km Black Length from Mulgoa Rd to Parkriver Cl

11

 

     1 / 7

Guardrail, set back of roadside hazards, Chevron signage

$205,000

18.9

3

Seventh Av, Llandilo

Terrybrook Rd

7

 

 

1 / 3

Raised median Islands, additional priority signs on medians

$50,000

18.2

4

Castlereagh St, Penrith

Stafford St

10

 

 

0 / 3

Roundabout, Raised median Islands, additional priority signs on medians

$192,000

11.5

5

Ninth Av / Third Av / Eighth Av, Llandillo

4.2km Regional Black Length

16

 

0 / 5

Guardrail, set back of roadside hazards

$300,000

4.7

6.

Kingshill Road, Mulgoa

3km Black Length from Mulgoa Rd to Northern Rd

12

 

0 / 6

Guardrail, set back of roadside hazards, Chevron signage

$180,000

21.4

7.

 

Second Av, Llandillo

Fifth Av

3

 

0 / 3

Raised median Islands, additional priority signs on medians

$42,000

9.1

 

Analysis of the accidents is based on the RTA recorded accident data available to Council for the last five years from 1 July 2001 to 30 June 2006.  Nominated projects were prioritised according to the number of injury crashes that had occurred over the last five years, and the ability to successfully remediate the accident hazards at that location by way of an appropriate treatment.

 

It should be noted that the Llandilo Road Safety Audit (Maunsell 2006) remediation treatments have been included under item 5. Ninth Av/Third Av/Eighth Av, Llandilo. The BCR will not be taken into account by the RTA for this submission as a Road Safety Audit by an accredited consultant has been provided. In future submissions it is proposed to include at least one site that has been identified by way of a Road Safety Audit and therefore proactively approach road safety issues in the LGA.

 

In addition to sites on Council’s road network, it is noted that the following locations under the Roads and Traffic Authority’s control and management, have high accident histories:

 

TABLE B

 

Item


Primary Road

Intersecting Street

Total Number of Accidents

Total Number of Fatal / Injury Accidents

1.

Mamre Road, St Marys

Lonsdale St / Wilson St

51

0 / 20

2.

Mamre Road, St Marys

Putland St / Swanston St

21

0 / 11

3.

Richmond Road, Berkshire Park

Llandilo Road

20

0 / 11

4.

Northern Road, Cranebrook

Sherringham Road

20

0 / 10

5.

Mamre Road, Erskine Park

Erskine Park Road

17

0 / 10

6.

Great Western Highway, Emu Plains

Cary St / Pyramid St / Lawson St

22

0 / 8

7.

Great Western Highway, Penrith

Kendall Street

19

0 / 8

8.

Blacktown Road, Londonderry

Bennett Road

12

0 / 5

9.

Mamre Road

McIntyre Av

8

0 / 5

10.

Erskine Park Road, Erskine Park

Peppertree Drive

8

0 / 4

11.

Great Western Highway, Emu Plains

York Street

6

0 / 4

 

The RTA will be advised that these locations on its Arterial Road Network meet the nomination criteria for a Black Spot submission and should be investigated as a matter of priority.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Federal Government 2008/2009 "Auslink Black Spot Program" submissions be received

2.     Council endorse the 7 projects listed under ‘Table A’ of the present report for submission to the Roads and Traffic Authority for funding under the Federal Government 2008/2009 “Auslink Black Spot Program”

3.     The Roads and Traffic Authority be requested to investigate traffic safety on roads under its jurisdiction at locations indicated in ‘Table B’ of this report.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Leadership and Organisation

 

Item                                                                                                                                       Page

 

11      Amendment to the 2007 Meeting Calendar

 

12      Communities in Control Conference 2007 - From Advocacy to Policy - Communities Driving Change 

 

13      The UK Economic Development Conference

 

14      Draft 2007-08 Management Plan Submission

 

15      Summary of Investments & Banking  for the period 1 July 2007 to 31 July 2007

 

 



Ordinary Meeting

13 August 2007

Leadership and Organisation

 

 

Leadership and Organisation

 

 

11

Amendment to the 2007 Meeting Calendar   

 

Compiled by:                Stephen Pearson, Executive Services Officer

Authorised by:             Glenn McCarthy, Executive Officer   

Strategic Program Term Achievement: Council has reviewed its own role and operations and has adopted contemporary practices to best discharge its charter.

Critical Action: Review current structures and procedures supporting Council and Councillors responsibilities.

     

Purpose:

To propose an amendment to the 2007 Meeting Calendar which was adopted at the Ordinary Meeting of 6 November 2006 and amended at the Ordinary Meeting of 26 March 2007. The report recommends that the 2007 Council Meeting Calendar be further amended as detailed in the report.

 

Background

Council adopted the 2007 Meeting Calendar at its Ordinary Meeting of 6 November 2006 and this Calendar was amended at the Ordinary Meeting on 26 March 2007 (Item 10) so as to fit in with the timing of the public exhibition of the Draft 2007/08 Management Plan.

 

The current Meeting Calendar provides for the following meetings during October and November 2007:

 

OCTOBER

Policy Review Committee

8 October 2007

Councillor Briefing

15 October 2007

Ordinary Meeting

29 October 2007

 

NOVEMBER

Policy Review Committee

5 November 2007

Councillor Briefing

12 November 2007

Ordinary Meeting

19 November 2007

Current Situation

The annual meeting calendar is kept under review during the year to ensure that Council’s policy program proceeds as smoothly and efficiently as possible. The current calendar has an eight-week gap between the 3 September and 29 October Ordinary Meetings (24 September being for the election of the Mayor and Deputy Mayor only). Also, in order to allow sufficient time to prepare the Management Plan September Quarter Review, it is necessary to re-schedule the 5 November 2007 meeting of the Policy Review Committee to the third Monday in November rather than the first Monday. It is therefore recommended that this meeting be re-scheduled to 19 November 2007, and the Council Meeting scheduled for 19 November 2007 be re-scheduled to 5 November 2007.

 

This will then create a six-week gap between Policy Review Committee meetings (8 October to 19 November).

 

In order to correct this situation, it is recommended that an additional Policy Review Committee meeting be held on Monday 29 October. It is also recommended that the Ordinary Meeting scheduled for Monday 29 October be held on Monday 15 October in lieu of the Councillor Briefing scheduled for that date.

 

In relation to the scheduled meetings for December, the current calendar has one Policy Review Committee meeting on 3 December and one Ordinary Meeting on 10 December. This is an eight-week recess period from the last meeting in 2007 and the first meeting in 2008. Following consultation with the Mayor, it is recommended that an additional Ordinary Meeting be scheduled for 17 December 2007.

 

In summary, the suggested changes to the 2007 meeting calendar are as follows:

 

OCTOBER

Policy Review Committee

8 October 2007

Ordinary Meeting 

15 October 2007

Policy Review Committee

29 October 2007

 

NOVEMBER

Ordinary Meeting 

5 November 2007

Councillor Briefing         

12 November 2007

Policy Review Committee

19 November 2007

 

DECEMBER

Ordinary Meeting 

3 December 2007