Agenda of Ordinary Meeting - 3 December 2007

UNCONFIRMED MINUTES

OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 5 NOVEMBER 2007 AT 7:37PM

NATIONAL ANTHEM

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Greg Davies read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor Councillor Greg Davies, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Mark Davies (arrived 7:51pm), Ross Fowler, Jackie Greenow, Karen McKeown, Garry Rumble, Pat Sheehy AM, Steve Simat and John Thain.

APOLOGIES

401 RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Pat Sheehy AM that apologies be received and accepted from Councillors Mark Davies and Susan Page.

LEAVE OF ABSENCE

Councillor Pat Sheehy AM advised of a request from Councillor Susan Page for Leave of Absence for the period 5 November 2007 to 17 December 2007 inclusive.

402 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Jackie Greenow that the matter be brought forward and dealt with as a matter or urgency.

His Worship the Mayor, Councillor Greg Davies, ruled that the matter was urgent and should be dealt with at the meeting.

403 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Jackie Greenow that Leave of Absence be granted to Councillor Susan Page for the period 5 November 2007 to 17 December 2007 inclusive.

CONFIRMATION OF MINUTES - Ordinary Meeting - 15 October 2007

404 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Ross Fowler that the minutes of the Ordinary Meeting of 15 October 2007 be confirmed.

DECLARATIONS OF INTEREST

Councillor Jim Aitken OAM declared a Non-Pecuniary Interest in Item 3 – The Rotary Club of Penrith Valley Annual Festival of Carols – as he is a member of the The Rotary Club of Penrith Valley. Councillor Aitken OAM declared his intention to leave the meeting during debate and voting on this matter.

Councillor Jim Aitken OAM declared a Pecuniary Interest in Item 8 - Development Application 07/1023 for the Operation of a Community Market in High Street, between Woodriff and Station Streets and land known as "The Triangle", High Street Penrith. Applicant: Penrith City Centre Association; Owner: Penrith City Council – as he owns property in the area the subject of the Development Application. Councillor Aitken OAM declared his intention to leave the meeting during debate and voting on this matter.

SUSPENSION OF STANDING ORDERS

405 RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Pat Sheehy AM that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:43pm.

Ms Gladys Reed – Penrith City Centre Association

Development Application 07/1023 for the Operation of a Community Market in High Street, between Woodriff and Station Streets and land known as "The Triangle", High Street Penrith. Applicant: Penrith City Centre Association; Owner: Penrith City Council

Speaking FOR the Recommendation

Ms Reed, a representative of the applicant, spoke in favour of the recommendation. Ms Reed gave an outline of the current retail environment on a national level and within Penrith. Ms Reed also gave information on promotional opportunities that would be afforded to the CBD businesses with the operation of the Sunday Markets. Ms Reed requested that Councillors support the recommendation, with the alteration / removal of condition 2.5(f), to help the business community in the CBD by being a catalyst to bring a large potential customer base each week.

Councillor Mark Davies arrived, the time being 7:51pm.

RESUMPTION OF STANDING ORDERS

406 RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Ross Fowler that Standing Orders be resumed, the time being 7:53pm.

MAYORAL MINUTES

1 Local Government Risk Management Excellence Award - Westpool

407 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jackie Greenow that the Mayoral Minute on Local Government Risk Management Excellence Award – Westpool be received.

2 Recognition of Mr John Bateman and the Nepean Philanthropists

408 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jackie Greenow that the action taken by the Mayor to present a framed certificate to Mr John Bateman in recognition of his service to the community and role in founding the Nepean Philanthropists, supporting the Nepean Medical Research Foundation, be endorsed.

Reports of Committees

1 Report and Recommendations of the Disability Access Committee Meeting held on 3 October 2007

409 RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Kevin Crameri OAM that the recommendations contained in the Report and Recommendations of the Disability Access Committee meeting held on 3 October, 2007 be adopted.

2 Report and Recommendations of the Penrith Valley Community Safety Partnership Meeting held on 4 October 2007

410 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Jim Aitken OAM that the recommendations contained in the Report and Recommendations of the Penrith Valley Community Safety Partnership meeting held on 4 October, 2007 be adopted.

3 Report and Recommendations of the Policy Review Committee Meeting of 29 October 2007

411 RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Jim Aitken OAM that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 29 October, 2007 be adopted.

MASTER PROGRAM REPORTS

The City as a Social Place

4 Yoorami Before and After School Centre Building Extensions Options

412 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Lexie Cettolin

That:

1. The information contained in the report on Yoorami Before and After School Centre Building Extensions Options be received.

2. The portable building solution as outlined in this report be endorsed.

3. The funding source as proposed within the report be endorsed.

4. Tenders be called for a portable building solution as outlined in the report.

7 Proposed variation of a restriction on the use of Lots 6911, 6912 and 6913 DP1065455 and Lots 6956, 6959 and 6960 DP 1067403 Bluestone Drive, Parakeet Grove and Ridgetop Drive, Glenmore Park . Applicant: J Wyndham Prince; Owner: Lensworth Glenmore Park Limited

413 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Lexie Cettolin

That:

1. The information contained in the report on Proposed variation of a restriction on the use of Lots 6911, 6921, 6913, 6956, 6959, and 6960 DP 1041192 Bluestone Drive, Parakeet Grove and Ridgetop Drive, Glenmore Park be received.

2. The application be recommended for approval, subject to the restriction being modified as follows:

2.1 The restriction on the use of land referred to Eighthly and Ninthly is lifted from Lots 6911, 6912 and 6913 DP 1065455

2.2 The restriction on the use of land referred to Seventhly, Ninthly, Tenthly and Eleventhly is lifted from Lots 6956, 6959 and 6960

2.3 A new restriction on the use of land in accordance with Section 88B of the Conveyance Act 1919 is to be imposed requiring dwellings on Lots 6911,6912 & 6913 be constructed to a Level 3 standard in accordance with AS3959 – 1999

2.4 A new restriction on the use of land in accordance with Section 88B of the Conveyance Act 1919, is to be imposed that requires a new dwelling on Lot 6956 be constructed to a Level 2 standard in accordance with AS3959 – 1999

2.5 A new restriction on the use of land in accordance with Section 88B of the Conveyance Act 1919 is to be imposed requiring new dwellings on Lots 6911, 6912 & 6913 to be provided with a minimum 10metre APZ

2.6 A new restriction on the use of land in accordance with Section 88B of the Conveyance Act 1919 is to be imposed that requires dwellings on Lots 6959 & 6960 be constructed to a Level 1 standard in accordance with AS3959 – 1999.

3. The Common Seal of Penrith City Council be affixed to all necessary documentation to vary the covenant.

16 Glenmore Park Stage 2 - Development Contributions Plan and Planning Agreement

414 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Lexie Cettolin

That:

1. The information contained in the report on Glenmore Park Stage 2 - Development Contributions Plan and Planning Agreement be received.

2. Council adopt Penrith Development Contributions Plan 2007 – Glenmore Park Stage 2, as attached to this report, in accordance with the Environmental Planning and Assessment Act 1979 and Regulation.

3. Council adopt Penrith Local Environmental Plan 2007 – Glenmore Park Stage 2 as attached to the report to Council’s Policy Review Committee on 8 October 2007, and refer the Plan to the Department of Planning and the Minister for gazettal in accordance with the Environmental Planning and Assessment Act 1979 and Regulation.

4. Council endorse the finalisation and signing of the Planning Agreement in accordance with the terms of the Statement of Commitment provided by the Glenmore Park Stage 2 Landowners Group.

5. Council authorise the Environmental Planning Manager and Legal and Governance Manager to finalise the terms of the Planning Agreement as outlined in the report.

6. The Common Seal of the Council of the City of Penrith be affixed to the Planning Agreement.

7. All those who made submissions on the exhibited draft plans be notified of Council’s decision.

1 Regional Mayoral Taskforce on Arts Education

415 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor David Bradbury

That:

1. The information contained in the report on the Regional Mayoral Taskforce on Arts Education be received.

2. Councillor Pat Sheehy AM be endorsed to represent Penrith City Council on the Regional Mayoral Taskforce on Arts Education.

2 Disability Access on Airplanes

416 RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Jackie Greenow that the information contained in the report on Disability Access on Airplanes be received.

Having previously declared a Non-Pecuniary Interest in Item 3, Councillor Jim Aitken OAM left the meeting, the time being 8:08pm.

3 The Rotary Club of Penrith Valley Annual Festival of Carols

417 RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Garry Rumble

That:

1. The information contained in the report on The Rotary Club of Penrith Valley Annual Festival of Carols be received.

2. Council provide financial support to the value of $5,000.00 for the 2007 Annual Festival of Carols to be funded equally from North, South and East Ward Voted Works.

3. An annual allocation be included in future budgets for this event.

Councillor Jim Aitken OAM returned to the meeting, the time being 8:10pm.

5 Development of new Memorial in Memory Park

418 RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Pat Sheehy AM

That:

1. The information contained in the report concerning the Development of new Memorial in Memory Park be received

2. A copy of the Heritage Report, which is included within the Draft Plan of Management, be provided to all Councillors

3. A memo be forwarded to all Councillors to review the timeframe for the completion of the new Memorial in Memory Park, and outline opportunities to expedite the development. The memo is also to include details of the various Stages that are proposed for the development.

6 Community Noticeboard Facilities

419 RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor John Thain that the report be deferred to the next Ordinary Meeting of Council.

Having previously declared a Pecuniary Interest in Item 8, Councillor Jim Aitken OAM left the meeting, the time being 8:27pm.

8 Development Application 07/1023 for the Operation of a Community Market in High Street, between Woodriff and Station Streets and land known as "The Triangle", High Street Penrith. Applicant: Penrith City Centre Association; Owner: Penrith City Council DA07/1023

420 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Garry Rumble

That:

1. The information contained in the report on Development Application 07/1023 for the Operation of a Community Market in High Street, between Woodriff and Station Streets and land known as "The Triangle", High Street Penrith be received.

2. Development Application 07/1023 be granted consent subject to the following standard and special conditions:

Standard Conditions –

2.1 A02F Approved plans

A007 Variable time period – 12 months.

A012 Food Shops

A029 Hours of operation - 9.00am to 2.00pm, Sundays (except in inclement weather, ANZAC Day and Christmas Day), with associated road closures from 7.00am to 3.00pm.

A040 Place of public entertainment – Section 68

D009 Covering Waste Area

D010 Appropriate Disposal

D015 Emergency Plan

Special Conditions -

2.2 Prior to the commencement of the market, a Traffic Management Plan, prepared by a suitably qualified person, is to be submitted for the agreement of Council and the RTA.

2.3 A Safety and Security Management Plan is to be provided for assessment by Penrith City Council and Penrith Police prior to the commencement of the proposed market. The Plan must address the issue of crowd management procedures for dealing with security issues, clarification of responsibilities for possible damage to properties or public utilities that occurs during the scheduled market hours. The Plan must also include acknowledgement that Market Operations will be available at a mutually convenient time, at the invitation of Penrith City Council and/or Penrith Police to discuss and action agreed Community Safety or Security issues in conjunction with other local Penrith CBD stakeholders should the need arise.

2.4 Prior to the operation of the markets, an Operational Management Plan is to be submitted which is to include, but not be limited to, the following matters:

· Layout of the entire market;

· Procedures for set-up and removal of stalls;

· Procedures for market stallholders gaining admittance to the site at the conclusion of the markets prior to the road being opened to the general public;

· Provision of facilities;

· Food stalls and their location;

· Emergency management plan;

· Parking arrangements;

· Temporary advertising signage;

· Accessible parking spaces;

· Security management.

2.5 An amended waste management plan shall be provided prior the commencement of the proposed Sunday market that includes the following:

(a) a waste skip bin/s with the capacity to collect all waste generated in the designated market area will be provided for the collection of waste at the expense of the market operators;

(b) stallholders will remove own waste and leave their stall site free of litter;

(c) all waste generated by visitors to the market, collected in Council bins will be transferred as required and at end of the scheduled market hours to the waste skip bin/s;

(d) at the end of the market’s scheduled hours, all Council bins, liners and under bin areas will be free of spills, cigarette butts, and rubbish;

(e) all posters, advertising and street decorations will be removed at the end of the scheduled market hours;

(f) all discarded litter (car parks in the vicinity of the markets, streets, gutters, footpaths, shop fronts) will be removed throughout and at the end of the scheduled market hours in accordance with the negotiated waste Management Plan;

(g) any soiling of shop fronts in the market locations during the scheduled market hours will be the responsibility of the market operators;

(h) any changes or adjustments to the agreed waste management plan must be approved by Penrith City Council.

2.6 The market operator is required to maintain a weekly list of all food vendors (both mobile food vending vehicles and temporary food premises) operating at the market, recording the name and contact details of each operator. This list is to be made available for Council’s Environmental Health Officer to view as required.

2.7 All temporary food premises are required to operate in accordance with the “Food Handling Guidelines for Temporary Events” developed by the NSW Food Authority (30/6/06). It is recommended that this requirement be brought to the attention of the food operators by the market operator. Food operators can either be directed to Council’s website or provided with a copy of this document by the market operator.

2.8 The market operator will advise food operators that each food stall may be inspected to ensure compliance with the associated food legislation at a cost as nominated in Council’s Fees and Charges Schedule.

2.9 The market operator will be required to lodge a temporary event notification form with the NSW Food Authority’s – Notification and Food Safety Information System (NAFSIS) which can be lodged online at www.foodnotify.gov.au.

2.10 Pursuant to Clause 11 of the Penrith Local Environmental Plan 1997 (Penrith City Centre), temporary advertising signage is permitted for the purposes of each market. All temporary advertising signage however shall be permitted only for erection during the course of the day and removed on conclusion of each market. The temporary signs shall be located in areas within the city centre, which must also include directional information for vehicular and pedestrian traffic.

2.11 The applicant is to ensure that their obligations under the Commonwealth Disability Discrimination act 1992 have been satisfied prior to the use of the land.

2.12 Noise generated by the proposed market shall ensure that no adverse impacts will result to the surrounding area. The provisions of the Protection of the Environment Operations Act 1997 apply to the development in terms of offensive noise.

2.13 The applicant shall provide Council with confirmation of suitable Public Liability Insurance prior to the operation of the market facilities.

3. Those persons who have made a public submission be notified of Council’s resolution.

4. That the Penrith City Centre Association be requested to provide Council with a progress report on the Sunday Markets after 6 months of operation.

Councillor Jim Aitken OAM returned to the meeting, the time being 8:40pm.

Councillor Lexie Cettolin left the meeting, the time being 8:40pm.

The City as an Economy

9 2007 CLAIR Forum and ASCA Conference

Councillor Lexie Cettolin returned to the meeting, the time being 8:42pm.

421 RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Karen McKeown that the information contained in the report on 2007 CLAIR Forum and ASCA Conference be received.

The City Supported by Infrastructure

10 Responsible Driver Program - Evaluation and Future Management

422 RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Kaylene Allison

That:

1. The information contained in the report on Responsible Driver Program - Evaluation and Future Management be received.

2. Council’s administration of the Responsible Driver Program cease upon the commencement of Penrith PCYC’s traffic offender program.

11 Luddenham Road, Luddenham funding options to complete the rehabilitation and widening of Luddenham Road from Elizabeth Drive to 3.5km north

423 RESOLVED on the MOTION of Councillor Steve Simat seconded Councillor Jim Aitken OAM

That:

1. The information contained in the report on Luddenham Road, Luddenham funding options to complete the rehabilitation and widening of Luddenham Road from Elizabeth Drive to 3.5km north be received.

2. The funding solution for Option 2 as detailed in the report be adopted and included in the 2008/2009 Management Plan to expedite the completion of the Luddenham Road reconstruction and widening in 2008/2009.

17 Status of Construction of Skate Parks in Glenmore Park and St Clair and proposals for a Skate Park in Cranebrook

424 RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Pat Sheehy AM that the information contained in the report on Status of Construction of Skate Parks in Glenmore Park and St Clair and proposals for a Skate Park in Cranebrook be received.

Leadership and Organisation

12 2007 Local Government Association Conference

425 RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Jim Aitken OAM

That:

1. The information contained in the report on the 2007 Local Government Association Conference be received.

2. A meeting be arranged with the NSW Electoral Commissioner to raise Penrith City Council’s concerns in regard to the proposed increase in charges for conducting the 2008 Local Government Elections as compared to the 2004 Local Government Elections.

13 Audit Committee

426 RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Jim Aitken OAM

That:

1. The information contained in the report on Audit Committee be received

2. Non Councillor members of the Committee be paid a sum of $200 per meeting with an additional $200 per meeting to the (non-councillor) chairperson.

14 Legal Services Tender - External Lawyers

427 RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Jim Aitken OAM

That:

1. The information contained in the report on Legal Services Tender - External Lawyers be received

2. The following firms be appointed:

· DLA Phillips Fox (key person clause regarding Chris Drury);

· Gadens Lawyers;

· Cutler Hughes and Harris; with

· Marsdens Law Group to be used where the above 3 firms had a conflict or more independence was required.

15 Westpool Activities

428 RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Jim Aitken OAM

That:

1. The information contained in the report on Westpool Activities be received

2. The attendance by Councillor Fowler as a Westpool delegate to the 2007 RMIA National Conference be noted.

18 Local Government Climate Sessions - United Nations Climate Change Conference 2007

429 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Jackie Greenow

That:

1. The information contained in the report on the Local Government Climate Sessions - United Nations Climate Change Conference 2007 be received.

2. Councillor McKeown represent Council at the Local Government Climate Sessions being held in Bali, Indonesia from 10-11 December 2007 and be granted leave of absence for this purpose.

QUESTIONS WITHOUT NOTICE

QWN 1 Safety of Pedestrians crossing Roper Road

Councillor David Bradbury requested a report to Council on the options available to address the safety situation relating to the difficulties associated with crossing Roper Road, particularly at the location where buses stop on the east side of Roper Road.

QWN 2 Committee of the Whole

Councillor David Bradbury foreshadowed his intention to raise an item in Committee of the Whole regarding a Legal Matter concerning the clearing of trees from a particular property.

QWN 3 Resurfacing of Blackwell Avenue, St Clair

Councillor David Bradbury requested a memo to all East Ward Councillors regarding future plans to resurface Blackwell Avenue, St Clair.

QWN 4 Werrington Little Athletics

Councillor David Bradbury requested that Council investigate options for the provision of a generator to be used for the Werrington Little Athletics Gala Day to be held on 11 November 2007.

QWN 5 Noise Barriers - Roper Road and Shepherd Street, Colyton

Councillor David Bradbury requested a report to Council on options available to secure noise barriers for residents affected by noise on Roper Road and M4 and for the residents at the eastern end of Shepherd Street, Colyton.

QWN 6 Methods for disposal of used household cooking oil

Councillor David Bradbury requested a memo on what options are available for residents to dispose of used household cooking oils.

QWN 7 Claremont Meadows Community Centre Open Day

Councillor David Bradbury requested that all staff involved in the Claremont Meadows Community Centre Open Day be congratulated on the success of the day.

QWN 8 Victoria Park, St Marys

Councillor Kaylene Allison requested a report to Council on the status of works and funding to complete the planned works in Victoria Park, St Marys.

QWN 9 Footpaving in Sandpiper Crescent and Sunflower Drive, Claremont Meadows

Councillor Kaylene Allison requested that a footpath be constructed along the east side of Sandpiper Crescent between Falcon Crescent and Sunflower Drive Claremont Meadows, to be funded from East Ward Voted works in the amount of $4,600.

430 RESOLVED on the MOTION of Councillor Kaylene Allison seconded Councillor Jackie Greenow that the matter be brought forward and dealt with as a matter of urgency.

His Worship the Mayor, Councillor Greg Davies, ruled that the matter was urgent and should be dealt with at the meeting.

431 RESOLVED on the MOTION of Councillor Kaylene Allison seconded Councillor Jackie Greenow that a footpath be constructed along the east side of Sandpiper Crescent between Falcon Crescent and Sunflower Drive Claremont Meadows, to be funded from East Ward Voted works in the amount of $4,600.

QWN 10 WSROC Young Women in Leadership Program

Councillor Karen McKeown requested a report to Council on options available to provide financial assistance to the WSROC Young Women in Leadership Program in the amount of $5,000 per year.

QWN 11 Footpaving in Greenbank Drive, Werrington Downs

Councillor John Thain requested that a footpath be constructed in Greenbank Drive, Werrington Downs from the east side of Dunheved Road to Grazier Crescent, including a pram ramp at Grazier Crescent, to be funded from North Ward Voted Works in the amount of $4,500.

432 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Pat Sheehy AM that the matter be brought forward and dealt with as a matter of urgency.

His Worship the Mayor, Councillor Greg Davies, ruled that the matter was urgent and should be dealt with at the meeting.

433 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Pat Sheehy AM that a footpath be constructed in Greenbank Drive, Werrington Downs from the east side of Dunheved Road to Grazier Crescent, including a pram ramp at Grazier Crescent, to be funded from North Ward Voted Works in the amount of $4,500.

QWN 12 Previous request for a report to Council on the explorer James Byrnes

Councillor John Thain requested a report to Council on the explorer James Byrnes and his contribution to the discovery of inland New South Wales.

Councillor Thain has requested this report previously and requests an urgent memo on the progress of finalising this report.

QWN 13 Myna Birds

Councillor Kevin Crameri OAM requested a report to Council on the response by the Minister for Natural Resources, to Council, dated 14 February 2006 (relating to page 88 of the LGA Conference business paper, item 97 regarding Myna Birds). The report is to include the steps that Council needs to follow to include Myna Birds within the criteria of the Threatened Species Act.

Committee of the Whole

434 RESOLVED on the MOTION of Councillor Ross Fowler seconded Councillor Karen McKeown that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 9:05pm.

Councillor Steve Simat left the meeting, the time being 9:06pm.

Councillor Lexie Cettolin left the meeting, the time being 9:06pm, and did not return.

Councillor Kevin Crameri left the meeting, the time being 9:06pm.

1 Presence of the Public

CW1 RESOLVED on the motion of Councillor Ross Fowler seconded Councillor Karen McKeown that the press and public be excluded from Committee of the Whole to deal with the following matters:

City as a Social Place

2 Indigenous Land Use Agreement and Use of the Word "Darug" in Council's Statement of Recognition

This item has been referred to Committee of the Whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

City as an Economy

3 Council Property - 225-227 Queen Street, St Marys - NSW Department of Community Services

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

The meeting resumed at 9:57pm and the General Manager reported that the Committee of the Whole met at 9:05pm on Monday 5 November 2007, the following being present

His Worship the Mayor Councillor Pat Sheehy AM, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury, Kevin Crameri OAM, Greg Davies, Mark Davies, Ross Fowler, Jackie Greenow, Karen McKeown, Garry Rumble, Steve Simat, and John Thain

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

CONFIDENTIAL BUSINESS

3 Council Property - 225-227 Queen Street, St Marys - NSW Department of Community Services

435 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Ross Fowler

CW3 That:

1. The information contained in the report on Council Property - 225-227 Queen Street, St Marys - NSW Department of Community Services be received.

2. Council agree to accept the revised tender price from Gledhill Constructions Pty Ltd as outlined in the report.

3. Council considers that a satisfactory result would not be achieved by inviting fresh tenders, given the circumstances set out in the report to the Committee of the Whole.

4. A further report be presented to the next available Council meeting providing information on the revised tender price as submitted.

Councillor Kevin Crameri OAM returned to the meeting, the time being 9:09pm.

Councillor Steve Simat returned to the meeting, the time being 9:15pm.

2 Indigenous Land Use Agreement and Use of the Word "Darug" in Council's Statement of Recognition

436 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Steve Simat

CW2 That:

1. The information contained in the report on Indigenous Land Use Agreement and Use of the Word “Darug” in Council’s Statement of Recognition be received.

2. Council not become a party to the Indigenous Land Use Agreement currently being negotiated between the State Government and the Darug claimant groups and advise the NSW Department of Lands.

3. Council reaffirm its current policy on, and wording in, Council’s Statement of Aboriginal and Torres Strait Islander Recognition.

4. Council advise those parties that made submissions to the report of Council’s decision.

QWN 14 Property Matter - Land Clearing

Councillor David Bradbury raised an issue regarding land clearing. Councillor Bradbury requested that a memo be provided to all Councillors on the issue specifically addressing whether development consent has been granted at the subject property.

437 RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Ross Fowler that the matter be brought forward and dealt with as a matter of urgency.

His Worship the Mayor, Councillor Greg Davies, ruled that the matter was urgent and should be dealt with at the meeting.

438 RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Ross Fowler that a memo be provided to all Councillors on the issue specifically addressing whether development consent has been granted at the subject property.

ADOPTION OF Committee of the Whole

439 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Mark Davies that the recommendation contained in the Committee of the Whole and shown as CW1 to CW3 be adopted.

There being no further business the Chairperson declared the meeting closed the time being 9:58pm.

*Ordinary Meeting*	*3 December 2007*
*Leadership and Organisation*

REPORT AND RECOMMENDATIONS OF THE
Local Traffic Committee MEETING

HELD ON 5 November, 2007

PRESENT

Stephen Barnes – Acting Road Network Services Engineer (Chairperson), Councillor Sheehy – Representative for the Member for Londonderry, James Suprain – Roads and Traffic Authority, Senior Constable Mark Elliott – St Marys/Regentville Police

IN ATTENDANCE

Sharon Maddox – Road Safety Co-ordinator, David Drozd – Senior Traffic Engineer, Noel Fuller – Co-ordinator Ranger Services, Michael Pruss – Westbus, Dean Dehghan-Khalaji – Trainee Engineer

APOLOGIES

Apologies were accepted from Deputy Mayor Councillor Greenow, Councillor McKeown – Representative for the Member for Mulgoa, Acting Sergeant Chad Brunner – Penrith Police.

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 8 October 2007

The minutes of the Local Traffic Committee Meeting of 8 October 2007 were confirmed.

DECLARATIONS OF INTEREST

There were no declarations of interest.

MASTER PROGRAM REPORTS

The City Supported by Infrastructure

1 The Northern Road, South Penrith - Proposed Removal of 'Bus Zone'

RECOMMENDED

That:

1. The information contained in the report on The Northern Road, South Penrith - Proposed Removal of 'Bus Zone' be received.

2. The ‘Bus Zone’ on the western side of The Northern Road, South Penrith, approximately 20m south of Maxwell Street, be removed.

3. Westbus be advised.

2 The Northern Road/Sherringham Road, Cranebrook & Mamre Road/Wilson Street, St Marys - Proposed Temporary Right Turn Bans

RECOMMENDED

That:

1. The information contained in the report on The Northern Road/Sherringham Road, Cranebrook & Mamre Road/Wilson Street, St Marys - Proposed Temporary Right Turn Bans be received.

2. A ‘No Right Turn 6:00am-9:00am and 3:00pm-6:00pm’ from Sherringham Road onto The Northern Road, Cranebrook be introduced temporarily until this intersection is upgraded by the Roads and Traffic Authority.

3. The proposed right-turn ban from Wilson Street into Mamre Road, St Marys not be supported.

4. A Traffic Management Plan be prepared by Council and submitted to the Roads and Traffic Authority for approval prior to the installation of signposting.

5. Variable message signs be provided for a period of one month prior to and two months following the installation of signage.

3 O'Connell Street, Claremont Meadows - Existing Two Lane Slow Point (Chicane) Device

RECOMMENDED

That:

1. The information contained in the report on O'Connell Street, Claremont Meadows - Existing Two Lane Slow Point (Chicane) Device be received.

2. The existing roll kerb in the vicinity of the chicane device in O’Connell Street, Claremont Meadows not be replaced with vertical barrier kerb.

3. The Police Highway Patrol be requested to carry out enforcement of the 60km/h speed restriction in O’Connell Street west of the Claremont Meadows estate.

4. Council Bradbury and the resident be advised of the Committee’s recommendation.

4 Henry Street, Penrith - Proposed Changes to Parking Restrictions at the Former Penrith Public Library Site

RECOMMENDED

That:

1. The information contained in the report on Henry Street, Penrith - Proposed Changes to Parking Restrictions at the Former Penrith Public Library Site be received.

2. 28 spaces within the former Penrith Public Library carpark off Henry Street, Penrith, be converted to unrestricted all day parking.

5 King Street, St Marys - Proposed Parking Restrictions

RECOMMENDED

That:

1. The information contained in the report on King Street, St Marys - Proposed Parking Restrictions be received.

2. ‘No Parking Emergency Vehicles Excepted’ signage be installed 2m in from the eastern boundary of the Police Local Area Command in King Street, St Marys for a distance of 12m, with a length of ‘½ Hour Parking’ to be installed for the next 18m, and the remaining 19m to the western boundary to be signposted as ‘No Parking’.

3. St Marys/Regentville Police Local Area Command be advised.

GENERAL BUSINESS

GB 1 Great Western Highway, St Marys – Request for Provision of ‘No U-Turn – Emergency Service Vehicles Excepted’ Signage (Raised St Marys/Regentville Police)

The St Marys/Regentville Police representative advised that there is a gap in the median island on the Great Western Highway, St Marys, outside the St Marys Police Station, which was provided for the quick egress of emergency service vehicles when necessary, however members of the general public have been observed carrying out U-turns at this location. It was requested that ‘No U-Turn – Emergency Service Vehicles Excepted’ signage be provided on the Great Western Highway, St Marys, on both sides of the road (for both east and westbound traffic).

RECOMMENDED

That the Roads and Traffic Authority be requested to provide ‘No U-Turn – Emergency Service Vehicles Excepted’ signage on the Great Western Highway, St Marys, on both sides of the road (for both east and westbound traffic).

GB 2 Great Western Highway, Emu Plains – Request for Provision of Guardrail (Raised Council)

Council’s Senior Traffic Engineer raised an item on behalf of Penrith Police representative, Acting Sergeant Chad Brunner, and advised that a vehicle had recently lost control and run into the fence at the Mud Puddles Child Care Centre on the Great Western Highway, Emu Plains. It was requested that the matter be referred to the Roads and Traffic Authority for investigation with the possibility of providing a guardrail outside the Centre.

LTC Comment

The RTA representative advised that the RTA will arrange an investigation of the subject site with particular emphasis on traffic speeding and queue-jumping.

RECOMMENDED

That the matter be referred to the Roads and Traffic Authority requesting they investigate provision of a guardrail outside the Mud Puddles Child Care Centre and reply directly to Penrith Police.

GB 3 Riley Street, Penrith – Ban on Bus Services (Raised Westbus)

The Westbus representative asked about the status of the existing Council resolution from the Ordinary Meeting on 19 November 2007, as this matter is being heard by the Industrial Relations Commission tomorrow.

LTC Comment

Council’s Acting Road Network Services Engineer advised that Council will write to Westfields management requesting them to comply with an outstanding Condition of Consent concerning the completion of a pedestrian safety audit in Jane Street, between Station Street and Riley Street. In addition, Council will also request Westfields management to extend the pedestrian safety audit to include the Riley Street crossing.

RECOMMENDED

That the results of the audit and its recommendations be referred to the Local Traffic Committee for information.

There being no further business the Chairperson declared the meeting closed the time being 10:15am.

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 5 November, 2007 be adopted.

*Ordinary Meeting*	*3 December 2007*
*Leadership and Organisation*

REPORT AND RECOMMENDATIONS OF THE
Policy Review Committee MEETING

HELD ON 19 November, 2007

PRESENT

His Worship the Mayor Councillor Greg Davies, Councillors Kaylene Allison, David Bradbury, Kevin Crameri OAM, Mark Davies (arrived 7:56pm), Ross Fowler, Karen McKeown, Garry Rumble, Pat Sheehy AM, Steve Simat (arrived 7:56pm) and John Thain.

APOLOGIES

Apologies were received and accepted from Councillors Jim Aitken, Lexie Cettolin, Mark Davies, Jackie Greenow and Steve Simat.

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Susan Page for the period 5 November 2007 to 17 December 2007 inclusive.

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 29 October 2007

The minutes of the Policy Review Committee Meeting of 29 October 2007 were confirmed.

DECLARATIONS OF INTEREST

Councillor Ross Fowler declared a Pecuniary Interest in Item 2 – Draft Riverlink Precinct Plan as he is a Director of a company that owns property in the Plan area. Councillor Fowler declared his intention to leave the meeting during debate and voting on this matter.

Councillor Karen Mc Keown declared a Non-Pecuniary Interest in Item 5 – Penrith Whitewater Stadium – Annual Report and Board of Directors, as she is a Director of the Penrith Whitewater Stadium Ltd.

Councillor Garry Rumble declared a Non-Pecuniary Interest in Item 5 – Penrith Whitewater Stadium – Annual Report and Board of Directors, as he is a Director of the Penrith Whitewater Stadium Ltd.

Councillor Ross Fowler declared a Non-Pecuniary Interest in Item 5 – Penrith Whitewater Stadium – Annual Report and Board of Directors, as he is a Director of the Penrith Whitewater Stadium Ltd.

Councillor John Thain declared a Non-Pecuniary Interest in Item 6 – City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd – Annual Report and Board of Directors, as he is a Director of the City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd.

His Worship the Mayor, Councillor Greg Davies declared a Non-Pecuniary Interest in Item 6 – City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd – Annual Report and Board of Directors, as he is a Director of the City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd.

Councillor Ross Fowler declared a Non-Pecuniary Interest in Item 6 – City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd – Annual Report and Board of Directors, as he is a Director of the City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd.

MASTER PROGRAM REPORTS

Leadership and Organisation

1 2007-2008 Management Plan - September Quarter Review

RECOMMENDED That:

1. The information contained in the report on 2007-2008 Management Plan - September Quarter Review be received

2. The 2007-2008 Management Plan Review as at 30 September 2007, including the revised estimates identified in the recommended budget, be adopted

3. The recommended reallocations to projects and amendments to Key Performance Indicators, Strategic Tasks and Service Improvements detailed in the report be adopted.

15 Annual Report 2006-2007

RECOMMENDED That:

1. The information contained in the report on Annual Report 2006-2007 be received

2. The draft 2006-07 Annual Report be endorsed and submitted to the Department of Local Government

3. The staff who worked on the Annual Report be congratulated for producing an excellent report.

Councillor Mark Davies arrived, the time being 7:56pm.

Councillor Steve Simat arrived, the time being 7:56pm.

THE CITY AS A SOCIAL PLACE

5 Penrith Whitewater Stadium - Annual Report and Board of Directors

RECOMMENDED That:

1. The information contained in the report on Penrith Whitewater Stadium - Annual Report and Board of Directors be received

2. Councillors Pat Sheehy and Garry Rumble be appointed to fill the vacancies that occurred at the Ninth Annual General Meeting of the Penrith Whitewater Stadium Ltd

3. Council agree to underwrite the operation of the Penrith Whitewater Stadium Ltd until the presentation to Council of the Penrith Whitewater Stadium Ltd Annual Report for 2007-08

4. Council congratulate the Board of the Penrith Whitewater Stadium Ltd on their success and achievements over the 12 months to the end of June 2007.

6 City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd - Annual Report and Board of Directors

RECOMMENDED That:

1. The information contained in the report on City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd - Annual Report and Board of Directors be received

2. His Worship the Mayor, Councillor Greg Davies, Mr John Cottee, Mr Rodney Watson and Mrs Lynette Crossley be appointed to fill the vacancy that occurred at the Thirteenth Annual General Meeting of the City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd

3. Council agree to underwrite the operations of the City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd until the presentation to Council of the City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd Annual Report for 2007/08

4. Council congratulate the Board of the City of Penrith Regional Indoor Aquatic and Recreation Centre on their success and achievements over the 12 months to end of June 2007.

7 Caddens draft Local Environmental Plan - Boundary Amendment

RECOMMENDED That:

1. The information contained in the report on Caddens draft Local Environmental Plan - Boundary Amendment be received

2. Council resolve to prepare and exhibit a draft Local Environmental Plan for the Caddens Release Area in accordance with the provisions of the Environmental Planning & Assessment Act and Regulations, as shown on the map appended to the report

3. Council advise the Department of Planning of its resolution in accordance with Section 54 of the Environmental Planning & Assessment Act

4. Council advise relevant government agencies of its resolution and seek their advice on the matter in accordance with section 62 of the Environmental Planning & Assessment Act.

The City in its Broader Context

Having previously declared a Pecuniary Interest in Item 2, Councillor Ross Fowler left the meeting, the time being 8:18pm.

2 Draft Riverlink Precinct Plan

RECOMMENDED That:

1. The information contained in the report on Draft Riverlink Precinct Plan be received

2. The land owners in the Riverlink Precinct be consulted and invited to comment on the draft Riverlink Precinct Plan

3. The outcomes of the consultation process be reported to a Policy Review Committee Meeting or Councillor Briefing prior to any future determination by Council.

3 Rezoning Application - Orchard Hills Preparatory School, Bringelly Road, Orchard Hills

RECOMMENDED That:

1. The information contained in the report on Rezoning Application - Orchard Hills Preparatory School, Bringelly Road, Orchard Hills, be received

2. Pursuant to section 54 of the Environmental Planning and Assessment Act 1979, and Regulation, Council prepare and exhibit an amendment to Sydney Regional Environmental Plan 25 –Orchard Hills for Lots 201 & 202 DP1021191, and Lots 11 & 12 DP1037710 Bringelly Road, Orchard Hills.

3. Council seek a “Written Authorisation to Exercise Delegation’ from the Director-General of the Department of Planning, to exhibit the draft amendment pursuant to section 65 of the Environmental Planning and Assessment Act 1979, and Regulation.

Councillor Ross Fowler returned to the meeting, the time being 8:23pm.

4 Rezoning Proposals for Vincent Road, Cranebrook and The Northern Road, Glenmore Park

RECOMMENDED That:

1. The information contained in the report on Rezoning Proposals for Vincent Road, Cranebrook and The Northern Road, Glenmore Park be received

2. For the reasons outlined in this report, Council request the Department of Planning not to proceed with the submission of the rezoning proposals for consideration by the Metropolitan Development Program Land Supply CEOs group

3. Council formally oppose the listing of the sites on the Metropolitan Development Program or their consideration as a Major Project under Part 3A of the Environmental Planning and Assessment Act

4. Council request further dialogue with the Department of Planning in relation to the process for securing rezonings outside of the existing Local Planning framework and statutory arrangements

5. The Mayor write to the Premier of New South Wales, The Hon. Morris Iemma MP and copy Minister for Planning, The Hon. Frank Sartor MP expressing Councils extreme concern about the State Government’s process which allows rezonings to be sought from the Government completely outside of the Local Plan process.

The City as a Social Place

8 Werrington Enterprise Living and Learning (WELL) Precinct - Draft Section 94 Development Contributions Plan

RECOMMENDED That:

1. The information contained in the report on theWerrington Enterprise Living and Learning (WELL) Precinct - Draft Section 94 Development Contributions Plan be received

2. In accordance with the Environmental Planning and Assessment Act 1979 and the Regulations 2000, the WELL Precinct Draft Section 94 Development Contributions Plan be publicly exhibited for an extended period between early December 2007 and 31 January 2008

3. A further report be presented to Council, following public exhibition of the draft Section 94 Development Contributions Plan, advising of the outcomes of the exhibition and making further recommendations relating to the adoption of the final Plan

4. The University of Western Sydney and Landcom be advised of Council’s decision.

9 Werrington Enterprise Living and Learning (WELL) Precinct - Community Consultation

RECOMMENDED that the information contained in the report on Werrington Enterprise Living and Learning (WELL) Precinct - Community Consultation be received.

10 Erskine Business Park - Amendment to Section 94 Development Contributions Plan

RECOMMENDED That:

1. The information contained in the report on Erskine Business Park - Amendment to Section 94 Development Contributions Plan be received

2. Council place the Erskine Business Park draft Development Contributions Plan 2007, as attached to this report, on Public Exhibition in accordance with the provisions of the Environmental Planning and Assessment Act 1979 (as amended) and Regulations 2000

3. A further report be submitted to Council following exhibition and assessment of the submissions made during the exhibition of the Erskine Business Park draft Development Contributions Plan 2007

4. A memo be provided to all Councillors providing an update on the status of the NSW Department of Plannings’ approval process for the Erskine Business Park “link road” to the M7.

11 Smoke Free Outdoor Policy and Cancer Incidence Mapping

RECOMMENDED That:

1. The information contained in the report on Smoke Free Outdoor Policy and Cancer Incidence Mapping be received

2. A further report be presented to Council outlining the outcomes of the ‘Pilot Program’ for Smoke Free outdoor areas

3. A further report be presented to Council providing further details on where specifically new signs are proposed to be placed in outdoor areas, taking into account the need for public safety around the signs. The report is also to outline which direction it is proposed to face the signs, for example, facing toward the 10m area around the playground or facing away from the 10m area around the playground.

The City In Its Environment

12 Penrith City Biodiversity Conservation

RECOMMENDED That:

1. The information contained in the report on Penrith City Biodiversity Conservation be received

2. A further report be presented to Council on the range of incentives available to secure private landholdings in order to conserve remnant native vegetation that do not include acquisition. The report is to include information on covenants, dedications, voluntary agreements and all other methods other than acquisition and how Council can take a leadership role in this matter.

Leadership and Organisation

13 Service Specification Program

RECOMMENDED That :

1. The information contained in the report on Service Specification Program be received

2. The Service Specification for the Penrith Whitewater Stadium Service be adopted

3. The Service Specification for the Penrith Performing & Visual Arts Service be adopted.

14 Progress report on the Penrith City Council Business Continuity Plan

RECOMMENDED that the information contained in the report on Progress report on the Penrith City Council Business Continuity Plan be received.

16 Grants Support Officer Temporary Role

RECOMMENDED That:

1. The information contained in the report on Grants Support Officer Temporary Role be received

2. The role of Grants Support Officer be endorsed by Council as a permanent role

3. Council continue to receive update reports on the progress being made in this area.

There being no further business the Chairperson declared the meeting closed the time being 8:51pm.

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 19 November, 2007 be adopted.

*Ordinary Meeting*	*3 December 2007*
*The City as a Social Place*

The City as a Social Place

Community Assistance Program 2007 Planned Component

Compiled by: Joanne Tran, Community Development Officer - Generalist

Authorised by: Joe Ibbitson, Community Program Coordinator

Strategic Program Term Achievement: Strategies are in place to respond to the social and health needs of the community.

Critical Action: Support community organisations to address the differing needs and issues of the various age groups through Council's policy responses, program initiatives and advocacy.

Purpose:

To inform Council of the applications received in the 2007 Planned Component of the Community Assistance Program (CAP). The report recommends that Council approve the applications and amounts recommended for funding as outlined in this report.

Background

Council has an annual Community Assistance Program, through which it makes small grants to non–profit organisations and community based groups to meet local community needs. This year, the maximum grant amount has been increased from $1,000 to $1,200 to make provision for the rising costs associated with the development of projects and activities.

Community Assistance Program Policy

In September 2007, Council adopted a formal policy for the Community Assistance Program (Planned and Rolling Components). The key elements of this policy as they apply to CAP are:

· Planned and Rolling Components

· Eligibility criteria

· Assessment criteria

· Approval of applications

Eligibility Criteria

The following broad criteria must be fulfilled for the project application to be eligible for CAP funding:

· Community based non–profit organisations providing one off activities;

· Direct benefit to, and participation by, Penrith City residents;

· Project and project management in line with Council’s Access and Equity Policy.

Fundraising programs or organisations whose main role it is to fundraise are not eligible.

Assessment Criteria

All CAP applications are assessed for priority against the Assessment Criteria adopted by Council as part of the CAP Policy. Recommendations to fund or not fund are made according to the criteria listed below:

· Whether the applicant for community assistance already receives significant Government funding, and whether the CAP request is more properly seen as a core responsibility of that Government funded program;

· The size of the organisation or group, and its capacity to access alternative resources;

· The possibility of access to other sources of funding for the request;

· The willingness of the applicant to work collaboratively with residents and other community groups;

· The level of participation and direct benefit for residents of Penrith LGA;

· Whether the proposal addresses the priority needs and issues of Penrith LGA residents, as identified through social planning processes;

· Whether the proposal is realistic;

· The cost effectiveness of the proposal;

· The beneficiaries of the project, ensuring that funds are distributed to diverse groups right across the Penrith LGA.

Budget Allocation and Expenditure to Date

In previous years, the total annual budget of the combined Planned Component and Rolling Component was $26,000. Due to the success of this funding program, Council has increased the budget by $20,000 in the current financial year. As a result of this increase, the total annual budget is now $46,000, with $39,000 available for the Planned Component and $7,000 for the Rolling Component.

Table 1 – Budget Allocation and Expenditure 2007/08

	Allocated	Expenditure to Date	Committed	Available
Planned Component	$39,000	0	0	$39,000
Rolling Component	$7,000	$800	0	$ 6,200
Total annual funds	$46,000	$800	0	$45,200

Planned Component

The funding round for the 2007 Planned Component opened on 24 September and closed on 22 October. The funding round was advertised in local papers, on Council’s web page, and was also promoted through a range of local interagencies and networks. There is $39,000 available in 2007 for the Planned Component.

Applicants were required to complete a simple application form, identifying their project objectives, population target groups, budget, accessibility and benefits to the local community.

The promotion of the 2007 Planned Component followed the Community Development Support Expenditure Scheme (CDSE) funding round in April, and the Western Sydney Area Assistance Scheme funding round in August.

Planned Component Applications

A total of 65 applications were received, requesting a total of $63,292. Of the 65 applications received, 43 have been recommended for funding for either all of the requested amount, or an adjusted amount in light of the merit of the project. In 2006/07, Council received 57 applications totalling $58,818.81.

Attachment 1 to this report provides the list of 43 applications recommended for funding, as well as giving the rationale. Where there is a recommendation for funding, that is not the full amount requested, the reason is also given in the information for each project. Details are provided in the Attachment 1. In general, the quality of project applications was high.

The total amount of projects recommended is $39,000, equal to the budget available.

There are 22 applications that are not recommended for funding through the Community Assistance Program Planned Component or for any other action by Council. Details of these 22 applications are provided at Attachment 2.

Table 2 below is a summary of all projects recommended for funding. Note that recommended projects have also been allocated to their particular population target groups.

Table 2 - Recommended List

No	Target group	Organisation	Project Name	Amount Requested	Recommended Amount
1	CALD	Australian Lebanese Welfare Group	Arabic Women's Support Group – purchase craft material for the support group	$1,200	$500
2	DISABILITY	Karelle Life Enrichment Service Inc	Working Safely – purchase 2 scissor lifts for the Karelle supported training program for people with intellectual disability	$990	$990
3	YOUTH	Kinship Care Regional Project	Planning Day and recreational activities for young people – Penrith component only	$1,200	$600
4	WOMEN	Nepean Multiple Birth Association	Multiple Birth Association Seminar and AGM	$1,200	$1,200
5	GENERAL	Wirraway Pre-School	Family Fun Day for the general community in the Cranebrook area	$1,050	$959
6	YOUTH	Nepean Interyouth Services	“Hold On” Program - training workshop for young people in the Penrith LGA	$1,200	$1,200
7	GENERAL	North St Marys Neighbourhood Centre Inc.	Purchase board games to establish a social group	$200	$200
8	AGED	Werrington Elderly Care	Purchase a DVD player and television to run gentle exercise program	$550	$550
9	CALD	Enosis Greek Seniors Group St Marys	Purchase equipment to support Seniors Group and contribution towards a Christmas celebration	$1,140	$990
10	AGED	Connecting Communities - Central Penrith Project	Seniors educational and recreational activities	$1,200	$800
11	GENERAL	Penrith Community Kitchen	Kitchen Equipment – purchase kitchen equipment	$579.80	$579.40
12	CALD	Penrith Women's Health Centre	Multicultural Dance and Walking Group – provide multicultural dance sessions and walking groups for women of CALD background	$1,200	$1200
13	CALD	Australian Devotees of our Lady of Penafrancia Inc.	Fluvial (water) Procession at the Nepean River – contribution towards organising a local event	$1,200	$600
14	DISABILITY	Nepean Area Disabilities Organisation Inc. (NADO)	International Day of People with a Disability – contribution toward a local celebration of the contribution of people with a disability	$1,200	$1,200
15	ABORIGINAL	P&C Federation Jamison High School	Mural with Aboriginal themes for a retaining wall in the school playground	$1,000	$1,000
16	DISABILITY	Westclub Penrith	Recreational program for people with a mental illness	$1,105.50	$1,105.50
17	ABORIGINAL	The Benevolent Society	Community Connections Service Expos	$1,200	$1,200
18	AGED	Penrith Valley Seniors Computing Club Inc	Christmas and Birthday Card Making by Computers – purchase equipment for trimming cards and a guillotine	$300.60	$300.60
19	DISABILITY	Sailability NSW	Purchase a laptop to use for training workshop	$750	$750
20	CALD	Olympus Group	Social activities for seniors and contribution towards venue hire, and a Christmas get-together	$1,200	$1,050
21	WOMEN	Neighbourhood Development Team Erskine Park Inc	Purchase material to develop craft work for exhibition at the 2008 International Women’s Day event	$650	$650
22	WOMEN	Connecting Cranebrook	‘Life Explored’ – personal development workshop for young women	$880	$880
23	CHILDREN	SPYNS Inc.	Orana Playtime purchase toy resources to establish a children’s playgroup based at the Kingswood Park Public School	$1,144	$1,144
24	CHILDREN	Cranebrook Neighbourhood Centre, SPYNS Inc	To purchase equipment and resources for After School Activities program and International Women's Day micro event in 2008	$1,200	$900
25	YOUTH	SPYNS Inc	Park Art - Glenmore ParkYouth Art Expo	$1,100	$1,100
26	WOMEN	SPYNS Inc on behalf of partners	Penrith Cyber Mums – provide IT training workshops for young mums	$1,200	$1,200
27	GENERAL	SPYNS Inc on behalf of partners	Talking Board – purchase of office equipment to support group activities	$852	$852
28	DISABILITY	EPIC - Equipment Pool for Children with Disabilities	Purchase of sleep system for loan to families with a disability	$1,200	$1,200
29	GENERAL	Western Sydney Drug and Alcohol Resource Centre Inc	Purchase of retractable single sided banner stand, an automatic paper folder, stainless steel trolley	$1,189.50	$1,189.50
30	GENERAL	Penrith City Band Inc	To purchase music scores	$600	$300
31	AGED	Penrith Older Women's Network Inc	Communication is Our Aim - The funding is to be used to purchase a computer to enable preparation of information sheets, volunteer roster, etc	$1,000	$1,000
32	CALD	Angels of Mercy Welfare Services Inc	Purchase a laptop and overhead projector for conducting mobile training workshops	$1,200	$1,200
33	GENERAL	Barnardos Australia Penrith Centre - Cranebrook Development Project	Cranebrook Community Kitchen – to establish a community kitchen at the Barnados Centre	$1,200	$1,200
34	GENERAL	St Clair Youth and Neighbourhood Team	Basic to Intermediate Computer Classes – to purchase and update reconditioned computers and software	$1,200	$600
35	YOUTH	St Clair Youth and Neighbourhood Team	St Clair Youth Centre – to purchase games equipment and paint	$1,000	$1,000
36	WOMEN	St Clair Youth and Neighbourhood Team	“Young Women Can Do Anything” motivational and personal achievement workshop for young women	$690	$690
37	GENERAL	St Clair Youth and Neighbourhood Team	St Clair on Display – purchase a toucan display board to use at local events	$1,200	$1,200
38	WOMEN	St Marys Area Community Development Project Inc	Gentle Exercise – purchase exercise equipment	$1,200	$1,200
39	GENERAL	St Marys Area Community Development Project Inc	Family Fun Day at St Marys during Families Week 2008	$1,200	$1,200
40	DISABILITY	Nordoff-Robbins Music Therapy Aust Ltd	Golden Stave Music Therapy Centre Open Day	$1,200	$700
41	DISABILITY	Penrith Disabilities Resource Centre Inc	Purchase a laptop computer, portable mouse and a laptop trolley bag to provide disability awareness training	$1,200	$1,200
42	DISABILITY	Penrith Disabilities Resource Centre Inc	Support for the Penrith Disabilities Action Forum	$1,189	$220
43	YOUTH	Village Voice Films	Tale of Two Cities – a video project with Sudanese young people	$1,200	$1,200
			TOTAL	$44,360	$39,000

Applications not recommended for Funding

Attachment 2 provides details of those projects not recommended for funding.

Target Group Analysis

It is useful to summarise the recommended allocation of Community Assistance Program Planned Component funds and the principal beneficiary target group for funding (see Table 3 below). The target groups correspond to the seven mandatory target groups, as listed in the Department of Local Government Social and Community Planning and Reporting Guidelines.

These are older people, people with a disability, women, young people, people from culturally and linguistically diverse (CALD) backgrounds, children, and Aboriginal and Torres Strait Islander people. An eighth category “general community” has also been included in the table below because a large number of projects do not have a single target group. Please note that some project target groups could be placed in more than one category. The principle target group is identified in the distribution in Table 2.

Table 3 – CAP Planned Allocation by Target Group

Older People	6.8%
People with a Disability	18.9%
Women	14.9%
Young People	13.1%
People from Culturally and Linguistically Diverse Backgrounds	14.2%
Children	5.2%
Aboriginal and Torres Strait Islander People	5.6%
General Community	21.2%
Total	100%

Summary

Council has received 65 applications, requesting a total of $63,292 for Community Assistance Program funding, in the 2007/08 Planned Component. After careful consideration against the identified criteria, 43 projects totalling $39,000 have been recommended for funding. Recommended projects cover a range of target groups and suburbs across the city, and address priority social needs as well as including a number of city-wide initiatives.

RECOMMENDATION

That:

1. The information contained in the report on Community Assistance Program 2007 Planned Component be received.

2. Council approve funding the recommended projects and amounts totalling $39,000 from the Planned Component of the Community Assistance Program as outlined in this report.

ATTACHMENTS/APPENDICES

1.	Community Assistance Program Planned Component Projects Recommended for Funding	8 Pages	Attachment
2.	Community Assistance Program Planned Component Projects Not Recommended for Funding	3 Pages	Attachment

*Ordinary Meeting*	*3 December 2007*
*The City as a Social Place*

The City as a Social Place

Magnetic Places - Community Cultural Grants Program

Compiled by: Jeni Pollard, Neighbourhood Renewal Coordinator

Heather Chaffey, Community Engagement Officer

Cali Vandyk-Dunlevy, Cultural Development Officer

Authorised by: Erich Weller, Community and Cultural Development Manager

Strategic Program Term Achievement: Local centres, community meeting places and prominent meeting places are increasingly valued and recognised by communities as a focus of their neighbourhoods, or as a feature of the City.

Critical Action: Engage the City’s communities in identifying and creating community places that are valued and used.

Purpose:

To inform Council of the outcome of applications for funding under the 2007 Magnetic Places Community Cultural Grants Program. The report recommends that Council approve the applications and amounts recommended for funding.

Background

In order to progress Issue 12 Magnetic Places, $40,000 was revoted from the 2006/07 AREA Strategy Neighbourhood Renewal budget to fund external partners to develop projects, programs and activities to activate local places. These funds are available to local community groups that may have a social, environmental or cultural focus to develop activities and events in their local communities. The Magnetic Places Community Cultural Grants Program is a pilot initiative with funds available for the current financial year only.

As a community cultural development seed funding program, projects will have a common focus of enlivening and invigorating local community meeting spaces into “Magnetic Places”. In alignment with the adopted Penrith City Council Cultural Development Action Plan 2007 – 2011, the definition of a local meeting place can be diverse and is not always focused on a building or facility.

Therefore Magnetic Places are active, vibrant, dynamic and utilised gathering spaces which are or can be hubs within their communities. Magnetic Places enrich residents’ experience of their community and create a sense of ‘place’.

The transformation of public spaces into magnetic, appealing and meaningful places, which are connected to the whole of the community, can be achieved through empowering the community to shape and create these spaces through strong community partnerships and collaborations with artists, community cultural development practitioners, local business, schools, and environmental and community organisations.

It is anticipated that the initiatives which grow from the Magnetic Places pilot grants program will build capacity as determined by each community, develop a greater sense of pride of place, and highlight the strengths and expression of the distinctive and diverse cultural voices in local neighbourhoods.

Context

Issue 12 and Issue 13 in the Penrith City Council Strategic Plan 2005-2009 and the Penrith City Council Cultural Framework and Cultural Development Action Plan 2007 – 2011 provide the framework for the Magnetic Places – Community Cultural Grants Program.

In alignment with Council’s Sustainability Framework, Issue 12 Magnetic Places is based on the guiding principles of the United Nations Environment Program (UNEP) principle 6:

“Characteristics, Recognise and build on the distinctive characteristics of the City, including its human and cultural values, history and natural ecosystems” Objective 6ii: “We build on our strengths”.

Issue 13 is focussed on the delivery of a program of renewal for selected neighbourhoods that contributes to a sense of community identity and cohesiveness.

The selected neighbourhoods that are referred to are primarily those that are identified as most disadvantaged, according to the Socio-Economic Indexes for Areas (SEIFA), which is developed by the Australian Bureau of Statistics (ABS). Variables used to calculate such disadvantage include educational attainment, income, occupation, wealth, percentage of Indigenous residents and residents with low fluency in the English language.

The Cultural Development Action Plan 2007 – 2011 identifies that the Magnetic Places pilot grants program will support communities in identifying and activating local meeting spaces, through seeding activities, programs and events at a neighbourhood level supported by Council officers.

The Magnetic Places – Community Cultural Grants Program is a pilot project in 2007/08.

There is $40,000 allocated in the 2007-08 budget to develop and implement this program, of which $35,000 has been made available for small grants. The remaining $5,000 has been allocated to promotion, training for successful grant recipients and evaluation of the Program.

This program is a pilot to support local communities to generate activities, events and programs that encourage local usage and activation of community meeting places. It is envisaged that these events will have a strong community cultural focus and will support the development of ‘fringe’ activities rather than replicating more of the usual activities by traditionally supported partners. The funds have been advertised as a ‘once off’ with a broad communication and promotion strategy to maximise interest and generate creative project proposals.

The Magnetic Places Community Cultural Grants Guidelines stipulated applicants apply for grant amounts of $3,000 to $5,000. Submissions for funds outside of this range would be considered according to community benefit and the number and diversity of submissions received.

A Community Cultural Development (CCD) Approach

In light of this funding program being described as a community cultural program, a Community Cultural Development approach has been preferred to purely artistic or solely community based projects. Evidence of best practice in the sector shows this approach builds and strengthens community capacity as well as cultural expression.

Community Cultural Development (CCD), as a term, refers to the approach where community members are guided by experienced CCD artists/practitioners through artistic and cultural activities in a collaborative approach. Through the collaboration between artists and communities, communities are effectively engaged and often empowered to address particular issues as well as achieving outcomes in creative and innovative ways to include, but not be limited to, new skills, increased sense of self and pride in communities.

Magnetic Places Community Cultural Grants Program

Council has received 22 applications requesting a total of $109, 617.45 in the pilot 2007 Magnetic Places Community Cultural Grants Program funding round.

The pilot has seen a strong response, with proposals from community organisations and artists in the City as well as from Western Sydney artists expressing interest in developing projects in the Penrith LGA.

Magnetic Places Community Cultural Grants Program Public Information Sessions were publicised through extensive community, arts and cultural networks in Penrith City, and across Western Sydney.

To support interested applicants two Public Information Sessions were held on Monday 24September, at St Marys Library and St Marys Community Centre, in both a daytime and an evening session. Both sessions were well attended by potential grant applicants. The sessions also provided an opportunity for participants to network and identify synergies between different project proposals.

In total, out of the 18 participating organisations and artists attending the Public Information Sessions, nine submitted applications.

To support the Community Cultural Development Grants process Council officers have fostered links between artists, communities and organisations. This support role has been fundamental in guiding the adoption of the preferred CCD approach in the development of many of the project applications.

Criteria for Assessing the Applications

An overarching requirement of the grant guidelines informed applicants that activities supported by the funded program

“…will all have the common focus of enlivening and invigorating local community meeting places.”

According to the SEIFA analysis, the Penrith LGA has 11 suburbs or rural localities considered to be of relative disadvantage compared with the NSW index. These neighbourhoods have become the primary focus of the Established Area Strategy Neighbourhood Renewal program and they were prioritised for the Magnetic Places Community Cultural Grants Funds.

These neighbourhoods include Penrith suburb, Kingswood, Cambridge Park, Werrington, Colyton, North Penrith, including Kingswood Park, Londonderry, Llandilo, Oxley Park, St Marys and North St Marys. However, projects in other suburbs or neighbourhoods within the Penrith LGA have been considered.

The 22 applications submitted were carefully assessed against a set of criteria that were developed to support the effective assessment of applications.

Essential Funding Criteria

A. Projects must demonstrate that they meet each of the following criteria:

· The project is based within a public space or centre which serves as a neighbourhood gathering place and is recognised, valued and often utilised by local residents;

· The project demonstrates a high level of resident involvement and interest;

· The project demonstrates clear objectives which are achievable in the January to June 2008 period.

and

Desirable Funding Criteria

B. Projects must demonstrate that they meet two or more of the following criteria:

· The project promotes and celebrates neighbourhood or community strengths;

· The project explores the history and identity of the area or neighbourhood;

· The project promotes and celebrates the cultural diversity of the area or neighbourhood and its residents;

· The project demonstrates cooperation and partnership. Partnerships can include community or cultural organisations as well as local businesses;

· The project addresses issues related to access and equity for local residents;

· The project promotes community exploration and expression regarding social issues through innovation and artistic methods;

· The project engages quality community arts and cultural practice outcomes.

Specifically, applicants were required to show evidence of how their proposed project met:

· all Essential Funding Criteria;

· and a minimum of two items in the Desirable Funding Criteria.

Assessment of 2007 Applications

All applications were assessed against the Magnetic Places Community Cultural Grants Program assessment criteria for eligibility, utilising the advertised criteria and demonstrated capacity to deliver the Program objectives. Recommendations to fund or not fund applications have been made.

To determine rankings, consideration was given to the assessment criteria as previously outlined.

Applicants were requested to submit letters of support from community partners and at least two names and contact details for two local residents involved in project proposals. Applicants proposing projects with artists were also required to submit artist biographies and/or examples of their work.

As indicated above, a total of 22 applications were received, requesting a total of $109,617.45.

Of the 22 applications received, 8 have been recommended for funding for either all of the requested amount, or an adjusted amount in light of the merit of the project.

Table 1 in the next section of this report provides a summary of all 8 projects recommended for funding as well as the rationales for the recommendation.

Applications Recommended for Funding

The table below is a summary of the 8 projects recommended for funding, requesting a total of $46,135. All but one of the projects has been recommended for funding slightly under their requested amount.

Attachment 1 to this report provides further detail to accompany this table, with a list of the 8 applications recommended for funding, and the rationale. Where there is a recommendation for funding that is not the full amount requested, the reason is also given in the information for each project.

Table 1 - Recommended List

No	Organisation	Project Name	Project Summary	Place of proposed project	Amount Requested	Recommended Funding
1	North St Marys Neighbourhood Centre Inc	“The Talking Tree Project”	Creating a place where people can come and sit to reflect, talk and share stories and their experiences around the Talking Tree (includes the “unveiling” of the tree at a launch day).	North St Marys Neighbourhood Centre	$3,135	$3,500
2	St Marys Area Community Development Project Inc	“Celebrating St Marys Area Families and Community Project”	A collaborative project by diverse St Marys agencies using community cultural development strategies to enhance a sense of belonging and wellbeing within the St Marys community.	Colyton or Oxley Park	$13,000	$4,500
3	Nepean Migrant Access	“Llandilo Multicultural Footprints”	Enhancing the grounds around Llandilo Community Hall – putting 2 benches and a concrete and tiled area and a small sculptured rock - designed to reflect the contribution and presence of the Chinese and Maltese residents to the area using community arts and cultural processes.	Llandilo Community Hall	$5,000	$4,500
4	Annalouise Paul T/A Flamenco Red	‘Isabel’ – Stage 2	Six days of cross-cultural dance, music and story telling skills development workshops at Arthur Neave Memorial Hall, Werrington.	Arthur Neave Memorial Hall, Werrington (tbc) Or otherwise Harold Corr Community Hall.	$5,000	$4,500
5	Cranebrook Neighbourhood Centre Inc, SPYNS Inc	“Cranebrook Rhythm And Drumming Group”	Engaging an artist to develop a Cranebrook rhythm and drumming group, culminating in community performances.	Cranebrook Neighbourhood Centre	$5,000	$4,500
6	SPYNS Inc	“Kingswood Park Has Talent”	A five week workshop in circus skills, African drumming and dancing for children between 5-12 years, culminating in an evening of performance for the children and families.	North Penrith Community Centre	$5,000	$4,500
7	Philippine Australian Community Services Inc (PACSI)	“Main-streaming Marginalized Filipino Australian Artists”	The project aims to target Filipino Australian artists to expose their works through public exhibits. It aims to share the valuable skills of these artists with the members of wider St Marys communities.	6/6 Putland Street, St Marys 2760, Penrith LGA	$5,000	$4,500
8	Penrith Women’s Health Centre	“100 Years of International Women’s Day”	Four micro events will be developed, focusing on Neighbourhood Renewal Areas, culminating in a City-wide celebration held on 8 March 2008 including an art installation to be unveiled featuring 100 names of Penrith women.	Werrington NC, Cranebrook NC, Penrith Women’s Health Centre (PWHC) in the CBD and St Marys NC	$5,000	$4,500

TOTAL FUNDS REQUESTED: $46,135

TOTAL FUNDS ALLOCATED: $35,000

Applications not Recommended for Funding

Many of the applications not recommended for funding were good projects, however did not fully meet the essential criteria. It was noted that a high number of applicants failed to address the essential ‘place making’ criteria:

“The project is based within a public space or centre which serves as a neighbourhood centre which serves as a neighbourhood gathering space and is recognised, valued and often utilised by local residents.”

While many of the projects not recommended for funding offered promising, quality and innovative community arts and cultural outcomes, many failed to address how they were going to activate meeting places in local neighbourhoods, specified places not particularly accessible to the wider public, or failed to place emphasis on the Neighbourhood Renewal Areas. Additionally, while some applications met place activation criteria, they did not adequately demonstrate resident and community involvement.

While they did not meet the essential criteria, due to the merit of some proposals not recommended for funding, Council officers will be looking for opportunities in the future to engage particular groups and initiatives in the cultural component of the Neighbourhood Renewal Program for performances and public events.

There are 14 applications that are not recommended for funding through the Magnetic Places Community Cultural Grants Program. Details of these applications are provided in Attachment 2.

Support for Successful Projects

Following notification of the results of the funding program, all successful applicants will be invited to attend a brief workshop. This workshop will confirm the objectives of the program and CCD best practice, as well as provide an outline of risk management and access and equity principles.

Council’s Cultural Development Officer – Local will work with successful applicants, where appropriate, to guide and encourage the engagement of community and cultural development processes to achieve Council’s Magnetic Places objective.

Evaluation of the Magnetic Places Community Cultural Grants Program

The Magnetic Places Community Cultural Grants Program is a pilot project in 2007/08.

Applicants have agreed, in the submission of their applications, to participate in an evaluation process conducted by an external consultant for the Magnetic Places Community Cultural Grants Program 2007 pilot. In addition to evaluating the quality of the Community Cultural Development outcomes of the initiative, it is anticipated that an evaluation will assist Council in determining whether the program might continue in subsequent years.

As indicated on page 2 of this report, approximately $4,000 of the $40,000 budget has been retained to complete this evaluation.

Summary

Council has received 22 applications, requesting a total of $109, 617.45, in the pilot 2007 Magnetic Places Community Cultural Grants Program funding round. There was significant interest in the funding program. Many creative and innovative applications were submitted.

After careful consideration against the identified criteria, 8 projects totalling $35,000 have been recommended for funding.

RECOMMENDATION

That:

1. The information contained in the report on Magnetic Places - Community Cultural Grants Program be received.

2. Council approve the applications and the recommended funding allocations

as provided in Table 1 of this report.

ATTACHMENTS/APPENDICES

1.	Projects Recommended for Funding	4 Pages	Attachment
2.	Projects Not Recommended for Funding	3 Pages	Attachment

*Ordinary Meeting*	*3 December 2007*
*The City as a Social Place*

The City as a Social Place

South Penrith Community Facilities Precinct

Compiled by: Joe Ibbitson, Community Program Coordinator

Authorised by: Erich Weller, Community and Cultural Development Manager

Strategic Program Term Achievement: Strategies are in place to respond to the social and health needs of the community.

Critical Action: Support community organisations to address the differing needs and issues of the various age groups through Council's policy responses, program initiatives and advocacy.

Purpose:

To provide an update on progress in advancing the South Penrith Community Facilities precinct major project. The report considers the challenge of developing a 'leading edge' model for the site and presents a solution to the relocation of the Youth Services which are currently accommodated in an adjacent rundown cottage in Maxwell Street. The report recommends that the information be received and that Council endorse the approach to the temporary relocation of the SPYNS Youth Services. The report also recommends approval of a contribution of $20,000 from the Property Development Reserve towards the relocation of South Penrith Youth Services to the Glenmore Park Youth and Community Centre and the demolition of the cottage on Maxwell Street.

Background

Following a review of the South Penrith Community Facilities precinct, Council officers have identified the site as having the potential to be developed as a community hub and ‘magnetic place’. These places have been described in Council’s Management Plan as vibrant and attractive local/town centres and community meeting places.

The release of the State Government’s Metropolitan Strategy, and the proposed redevelopment of the adjacent Southlands Shopping Centre, have provided additional support for consideration of a ‘leading edge’ solution for the site which could incorporate some residential development, as well as reconfiguration of the community facilities and possible shared-use options.

A key priority at this stage is the relocation of the existing Youth Services from the rundown cottage on Maxwell Street. After a review of several potential locations, suitable alternative temporary accommodation has now been identified and arrangements for the relocation of the youth workers can be finalised. This matter is dealt with on the fourth and fifth pages of this report.

Further investigation of the planning, development and funding challenges required to deliver a mixed-use solution for the precinct has now been progressed. The feasibility of progressing this option in association with the development of the new Local Environmental Plan (LEP) has also been investigated.

South Penrith Community Facilities

Over the past few years, Council officers have been monitoring and reviewing the current status of Community Facilities in the South Penrith precinct. The South Penrith Community Facilities precinct site contains the Tandara Pre-School, the Carita Long Day Care Centre, the South Penrith Neighbourhood Centre and the South Penrith Girl Guides building. In addition, Council owns the rundown cottage on Maxwell Street that houses the South Penrith Youth Services Centre, and also leases space in the Southlands Shopping Centre for use as a branch Library.

Attachment 1 provides an aerial photo showing the location of the facilities and surrounding land uses.

The South Penrith Neighbourhood Centre operates at capacity levels and the Youth Service accommodation is totally inadequate. The youth services are currently located in a rundown house which is only able to be used as office accommodation for the workers and is no longer suitable as a venue for youth activities. The Library has undergone some minor improvements during the past 18 months including repainting and new carpet, shelves and furniture.

A detailed needs assessment of the different services and facilities in the precinct has been documented and is included at Attachment 2 to this report. This needs assessment was completed in 2006. It has been reviewed and still reflects current circumstances.

Southlands Shopping Centre Redevelopment

In February 2007, Council approved a Development Application to extend and extensively refurbish the Southlands Shopping Centre which is adjacent to the South Penrith Community Facilities precinct. Council officers were involved in negotiations with the owners of Southlands, and their architects, to ensure the new design for the shopping centre promotes strong linkages with the community facilities precinct and supports Council’s vision of a dynamic and vital community ‘hub’.

The plans identify the following enhancements to the linkages and the presentation to the Community Facilities precinct:

· Creation of a full entry statement to the centre from the community precinct;

· Development of active frontages to the tenancies facing the community precinct, including the patio area which could be developed as an outdoor café;

· Widening of the entry corridor to the middle of the shopping centre achieves more openness and activity;

· Introduction of boom gates to reduce risk of conflict between pedestrians and delivery vehicles; and

· Development of pathway and landscaping elements to reinforce the pedestrian linkages between the centre and the community precinct.

Representatives of the owners of the Southlands Centre have indicated that further detailed work has recently been completed on design matters to ensure the new centre extensions and additions comply with Council’s DA conditions and requirements. It is anticipated that final certification will be completed in the near future, and the current timetable is for the construction work to be finalised and the centre reopened for Christmas 2009.

The owners’ representatives have indicated that an agreement with the anchor tenant will be finalised shortly, and that additional tenancy arrangements can then be discussed with existing tenants including Council’s Branch Library. They have consistently indicated that the Library will be offered an appropriate tenancy in the refurbished centre.

Metropolitan Strategy – South Penrith ‘Village’

The release of the State Government’s Metropolitan Strategy ‘City of Cities – A Plan for Sydney’s Future’ has highlighted the opportunity to develop a ‘leading edge’ project that has the capacity to deliver a dynamic local centre at South Penrith and to achieve Council’s objective of creating ‘magnetic places’.

The Metropolitan Strategy identifies a vision and framework to facilitate and manage the growth and development of Sydney over the next 25 years. A key element of this approach is the development of a Centres and Corridors Strategy to provide places and locations for economic and employment activity with increasing residential densities whilst improving overall liveability.

As part of the Sub Regional Planning process, Council was required to develop a classification of the City’s centres in accordance with the Department of Planning’s broad typology of centres. On 26 March 2007, Council adopted the ‘Penrith City – Centres Hierarchy’ as an interim policy, which identifies South Penrith as a ‘village.’ The detailed specifications in relation to villages will be examined through the Residential Strategy review process. This review is being led by the Local Planning Manager.

The Metropolitan Strategy identifies villages as having the opportunity to provide higher density and attractive living environments, pursuing innovative employment and commercial outcomes and improving the quality of public amenities and facilities.

Council has also identified the South Penrith Community Facilities precinct as having the potential to be developed as a community hub and ‘magnetic place’. In Council’s 2006-07 Management Plan, magnetic places are described as vibrant and attractive local/town centres and community meeting places.

Concept Masterplan

The revisioning of the South Penrith Community Facilities precinct as a model project, potentially incorporating medium density housing, as well as innovative commercial/employment uses ,and redeveloped community facilities with attractive and vibrant public spaces, represents a significant challenge.

The initial task will be to develop a broad Masterplan for the precinct. The Masterplan will identify Council’s overall aims and objectives for the precinct and identify opportunities to deliver these outcomes from the site. This will include the development of concept plan options for the location of the proposed landuses. This process may also require some background research and assessment about the capacity of preferred options to deliver Council’s objectives for the precinct. Further investigations will be required to determine the suitability of identified locations on the site for the proposed landuses and development options.

Some early design work that was undertaken in the development of an initial design solution for the precinct will be reviewed as part of the development of the broad Masterplan. Additional urban design advice and expertise will be brought to the Masterplan project through Council’s urban design resources. It is proposed that this work commence in early 2008.

Local Environmental Plan

The South Penrith Community Facilities precinct is zoned 6(a) Public Recreation and Community Uses under LEP 1998 Urban Lands. This zoning does not allow for residential uses and the site will require rezoning for this purpose. The land is also classified as ‘community’ land and will need to be reclassified as ‘operational’ to enable future development.

Local Planning Manager’s Comment

Council is undertaking a review of its Residential Strategy to inform the development of the new Local Plan. The information from the review will also assist with the Masterplanning process for the South Penrith Community Facilities precinct. Following selection of a preferred Masterplan, the redevelopment of the South Penrith Community Facilities Precinct will require the land to be rezoned and reclassified. It is proposed that this occur as part of Stage 2 of the Penrith Local Plan. This timeframe will enable the Residential Strategy review to be completed and it also fits logically with bringing forward the residential areas and associated neighbourhood and other local centres of the City as part of the Stage 2 process. It is anticipated that public exhibition of Stage 2 of the Local Plan will occur around October 2008.

Community Consultation

With an ambitious and visionary project such as the South Penrith Community Facilities precinct, community consultation will be vital to success. The timing of consultation will also be important. At this point, it is expected that the principal consultation will occur as part of Stage 2 of the Local Plan process.

Youth Services - Relocation

Since last year, Council officers have been negotiating arrangements with SPYNS Inc for the relocation of the youth services workers who are currently accommodated in the rundown house on Maxwell Street.

Council provides accommodation for the SPYNS Inc youth services team in a house on Maxwell Street adjacent to the South Penrith Community Facilities precinct. The location is identified on the aerial photograph which is included at Attachment 1 to this report. The site also contains a half basketball court which is used intermittently at weekends. The house is in a severely dilapidated state and has been identified for future demolition when it is vacated.

SPYNS Inc has grown consistently over recent years and now operates several LGA wide youth projects and programs. This work is primarily ‘outreach’ activity which is undertaken in schools, youth centres, Neighbourhood Centres and other venues across the Penrith area. These activities have included the following youth programs and projects:

· School Pathways Program – Glenmore Park ‘cluster’ district;

· Rock and Water – York Primary, Jamison HS, St Clair HS and Dunheved HS;

· Girls Can Do Anything – Nepean HS, Cranebrook HS;

· School Holiday Programs – Werrington Youth Centre, South Penrith Neighbourhood Centre.

The youth team comprises up to five workers in both full-time and part-time positions, and the team requires substantial storage facilities for the equipment they transport for use at the different venues. SPYNS Inc also wishes to maintain the youth workers as a cohesive team.

The criteria used to assess potential alternative locations include:

· Sufficient space to accommodate the full youth team;

· Adequate storage and work set-up facilities;

· Location providing easy access across the LGA;

· Parking available on-site;

· Limited disruption to existing activities; and

· Safe occupational, health and safety working environment.

Four locations across the LGA were reviewed and visited during the first half of 2007 by the SPYNS youth worker team and Council officers.

Temporary accommodation at the Youth and Community Centre in Glenmore Park town centre has been identified as the most appropriate location for the youth worker team. This centre satisfies all the identified criteria and is the preferred location of the youth team. The relocation is proposed to be temporary until such time as the South Penrith Community Facilities precinct is developed.

Acting Facilities Operations Manager’s Comments

Neighbourhood Facilities Team staff have been involved in the negotiations and arrangements with SPYNS Inc to temporarily relocate the youth worker team to the Glenmore Park Youth Community Centre. The Centre has sufficient space to accommodate the proposed use by SPYNS and there will be minimal disruption to existing user groups.

A detailed occupation agreement, incorporating arrangements about use of activity and storage space, and a contribution to the payment of ongoing utility costs will need to be negotiated prior to occupation. As is Council’s practice with accommodating community development organisations within neighbourhood centres, no rent is expected to be paid.

Relocation Costs

SPYNS Inc have identified the following items as requiring attention in finalising arrangements for the relocation of the youth worker team to the Glenmore Park Youth and Community Centre:

· Partitioning of the office space to accommodate the desks and work stations;

· PABX instalation;

· Relocation and installation of computers, PC server and associated data cabling;

· Reprinting of all stationery and letterheads to reflect new address and contact details;

· Transport all equipment and office furniture to the new location.

Council will provide assistance with transport and the relocation.

SPYNS has advised that the other items will cost approximately $8,400.

SPYNS has not made budget allocations for this purpose in 2007-08, and has requested that Council make a contribution to assist in this regard. SPYNS Inc has indicated that the organisation has $4,000 available to contribute to the relocation costs.

Youth Cottage Demolition

The relocation of the youth workers will result in the vacation of the existing premises on Maxwell Street. This dwelling has previously been identified as in extremely poor condition and earmarked for demolition when it becomes vacant. This land is classified as operational.

The site also contains a half basketball practice court. Anecdotal evidence suggests that the court is used by young people principally at the weekend. It is intended that the basketball court be retained at this stage.

The Building Services Department has advised that the total cost of the demolition of the house be $15,000.

Council’s Property Development Manager has advised that up to $15,000 will be made available to cover the demolition costs and up to $5,000 to contribute to the relocation of the youth services.

Next Steps

The relocation of the South Penrith Youth Services has been identified as a high priority and it is proposed that this occur during the Christmas period.

It is proposed that the concept of the Southlands precinct as a ‘Village’, in the context of the Metropolitan Strategy, be presented to a Councillor Briefing in the first quarter of 2008. This briefing will provide more detail on the preferred Masterplan for the precinct. As indicated in this report, the urban design planning resources to enable this work will not be available until early 2008.

Thus the next steps, in order of priority and sequence, are:

· Confirm arrangements with SPYNS Inc for the temporary relocation of the Youth Team to the Glenmore Park Youth and Community Centre;

· Provide assistance with the removal and transport of equipment to the new location;

· Organise for the demolition of the existing premises in Maxwell Street;

· Commence development of concept Masterplan in early 2008;

· Identify any further research and feasibility study work required;

· Report preferred Masterplan to Councillor Briefing;

· Integrate Masterplan with Stage 2 of the new Local Plan process.

Summary

The South Penrith Community Facilities precinct has been under review for a number of years. The Neighbourhood Centre is operating at capacity levels and Council has a number of other facilities on the site. The South Penrith Youth Services are currently accommodated in a Council owned run-down cottage on Maxwell Street which has been earmarked for demolition.

The opportunity to develop a ‘leading edge’ project on the South Penrith Community Facilities precinct has been identified. The project could incorporate some residential development as well as the reconfiguration of the proposed community facilities and possible shared-use space options.

A Development Application has been approved by Council for the redevelopment of the adjacent Southlands Shopping Centre, and information from the owners’ representatives indicates that the new additions and refurbishments will be completed around the end of 2009.

Council officers have secured an agreement with SPYNS Inc about the temporary relocation of the youth services team from the rundown cottage to the Glenmore Park Youth and Community Centre. The report proposes that Council contribute up to $5,000 to the relocation costs involved and that the house be demolished at a cost of up to $15,000.

The next stage of the project will be to develop a broad concept Masterplan to clarify Council’s aims and objectives for the site and to identify the location of different landuses in the precinct. The Local Planning Manager has indicated that Council’s urban design resources can contribute to this work in early 2008.

The report identifies that the development and implementation of the proposed model project presents a challenge for Council, and that the land and site will require reclassification and rezoning for future development purposes. The report indicates that this could be achieved through integration with the development of Stage 2 of Council’s new Local Plan process.

RECOMMENDATION

That:

1. The information contained in the report on South Penrith Community Facilities Precinct be received.

2. Council endorse the approach to the temporary relocation of the South Penrith Youth Services to the Glenmore Park Youth and Community Centre as outlined in this report.

3. Council approve a contribution of $20,000 from the Property Development Reserve towards the relocation of South Penrith Youth Services to the Glenmore Park Youth and Community Centre and the demolition of the cottage on Maxwell Street.

ATTACHMENTS/APPENDICES

1. View	South Penrith Community Precinct	1 Page	Appendix
2. View	South Penrith Community Facilities Needs Assessment	4 Pages	Appendix

# Meetings at which the Management Plan ¼ly reviews are presented.	^ Election of Mayor/Deputy Mayor [only business]
#+ General Manager’s presentation – half year and end of year review	@ Strategic Program progress reports [only business]
v Meeting at which the Draft Management Plan is adopted for exhibition	ü Meeting at which the 2006/2007 Annual Statements are presented
* Meeting at which the Management Plan for 2007/2008 is adopted

*Ordinary Meeting*	*3 December 2007*
*The City in its Broader Context*

*Ordinary Meeting*	*3 December 2007*
*Appendix 1 - South Penrith Community Precinct*

*Ordinary Meeting*	*3 December 2007*
*Appendix 2 - South Penrith Community Facilities Needs Assessment*

1.	a donation of $300.00 was made to Indoor Netball Australia with a request that it be passed on to Lauren Cooper of South Penrith to help defray her travelling expenses when she competes in the Indoor Netball Tri-Nations Tournament of South Africa during November-December 2007.
2.	a donation of $600.00 was made to Swimming Australia with a request that: $300.00 be passed on to Kara Leo of Cranebrook to help defray her travelling expenses when she competed in the INAS FID World Championships (event for people with intellectual disabilities) held in Ghent, Belgium during August 2007; and $300.00 be passed on to Peter Leek of St Marys to help defray his travelling expenses when he competed in the Can-Am (Canada America) Swimming Championships held in Vancouver, Canada during July 2007.
3.	a donation of $600.00 was made to NSW Junior Baseball League with a request that: $300.00 be passed on to Cian Howard of Wallacia to help defray his travelling expenses when he competed in the International Baseball Tournament held in St Louis, USA during August 2007; and $300.00 be passed on to Hayden Farrell of St Clair to help defray his travelling expenses when he competed in the International Baseball World Series held in Tokyo, Japan during July-August 2007.
4.	a donation of $600.00 was made to Gymnastics Australia with a request that: $300.00 be passed on to Jason Semeniuk of Blaxland (member of Penrith City YMCA Gymnastics) to help defray his travelling expenses when he competes in the South African Men’s Artistic Gymnastics National Championships being held in Pretoria, South Africa during October 2007; and $300.00 be passed on to Dominique O’Driscoll of Glenmore Park to help defray her travelling expenses when she competes in the 2007 Trampoline Sports World Age Group Competition being held in Quebec, Canada during November 2007.
5.	a donation of $300.00 was made to Baseball NSW with a request that it be passed on to Eren Ozdemir of St Marys to help defray his travelling expenses when he competed in the 18^th Beijing International Boys & Youth Baseball Friendship Tournament held in Beijing, China during August 2007.
6.	a donation of $1800.00 was made to Soccer NSW with a request that $300.00 each be passed on to: Emma Noro of Wallacia, Stephanie Haaring of Kingswood, Carla Charalambous of St Clair and Samantha Collins of Glenmore Park to help defray their travelling expenses when they participate in the Soccer NSW Futsal Academy and Overseas Training Program being held in Madrid and Barcelona, Spain during November-December 2007; Rebecca Allen of Quakers Hill (member of Penrith Nepean United Soccer Association) to help defray her travelling expenses when she competes in the Soccer NSW Team Tournament of Germany, Holland and Denmark during October-November 2007; and Tom Whiteside of Erskine Park to help defray his travelling expenses when he competes in the Soccer NSW Elite Development Tournament of England and France during October 2007
7.	a donation of $300.00 was made to NSW Department of Education and Training with a request that it be passed on to Patricia Cunneen of Wilberforce (student of Penrith High School) to help defray her travelling expenses when she performs with the Department of Education Music Ensemble at the Mid West Clinic - various workshops and concerts being held in Washington and Chicago, USA during December 2007.
8.