10 March 2008

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 10 March 2008 at 7:30PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours Faithfully

 

Alan Travers

General Manager

BUSINESS

 

1.           APOLOGIES

 

2.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor David Bradbury - 10 March 2008 to 13 March 2008 inclusive.

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 25 February 2008.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Interest

 

5.           ADDRESSING THE MEETING

 

6.           MAYORAL MINUTES

Council nominee named 2008 Woman of the West.

Local attraction Muru Mittigar wins national tourism award again.

 

7.           NOTICES OF MOTION

 

8.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Disability Access Committee Meeting - 6 February 2008.

Policy Review Committee Meeting - 3 March 2008.

Local Traffic Committee Meeting - 3 March 2008.

 

9.           MASTER PROGRAM REPORTS

 

10.         URGENT REPORTS (to be dealt with in the master program to which the item relates)

 

11.         QUESTIONS WITHOUT NOTICE

 

12.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 10 March 2008

 

table of contents

 

 

 

 

 

seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

report and recommendations of committees

 

 

master program reports

 


Statement of Recognition of Penrith City’s

Aboriginal and Torres Strait Islander
Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


Council Chambers Seating Arrangements

 

 

 

 

 

 

 

 

 

 


 

 


                                                        

 

 

Text Box: Public Gallery
Text Box: Managers
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Text Box: Press

Managers                          

 
   


 

 

 

 

 

 

 

MEETING CALENDAR

February 2008 - December 2008

 

 

TIME

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Ordinary Meetings

7.30 pm

4

10

7

5v

2

14

4

1ü

13^

10

1

25

13 (extra-ordinary)

21

 

23*

 

 

22

20

 

15

Policy Review Committee

7.30 pm

18#+

3

28

19#

16

7

18#+

15@

 

17#

8

 

31@

 

 

 

28

 

 

 

 

 

 

#    Meetings at which the Management Plan ¼ly  reviews are presented.

^     Election of Mayor/Deputy Mayor [only business]

#+  General Manager’s presentation – half year and end of year review

@   Strategic Program progress reports [only business]

v   Meeting at which the Draft Management Plan is adopted for exhibition

ü    Meeting at which the 2007/2008 Annual Statements are presented

*     Meeting at which the Management Plan for 2008/2009 is adopted

 

 

-                 Council’s Ordinary Meetings are held on a three-week cycle where practicable.

-                 Extraordinary Meetings are held as required.

-                 Policy Review Meetings are held on a three-week cycle where practicable.

-                 Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).  All meetings start at 7:30pm.

-                Should you wish to address Council, please contact the Public Officer, Glenn McCarthy on 47327649


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 25 FEBRUARY 2008 AT 7:30PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Greg Davies read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Executive Officer.

PRESENT

His Worship the Mayor, Councillor Greg Davies, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Mark Davies, Ross Fowler OAM, Jackie Greenow, Karen McKeown, Susan Page, Garry Rumble, Pat Sheehy AM and John Thain.

 

APOLOGIES

25  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Jim Aitken OAM that the apology from Councillor Steve Simat be accepted.

 

 

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 4 February 2008

26  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown that the minutes of the Ordinary Meeting of 4 February 2008 be confirmed.

 

 

DECLARATIONS OF INTEREST

Councillor Kevin Crameri OAM declared a non-pecuniary interest in Item 4 – Development Application 07/0494 Land Fill and Torrens Title Subdivision of Lot 1 into 5 lots and Construction of associated civil works. Lot 3, DP 1104194 (No 1070-1274) The Northern Road, Llandilo ( ADI Site Penrith). Applicant: Lend Lease Development Pty Ltd;  Owner: St Marys Land Ltd as he lives in the vicinity of this proposed development.

 

Councillor John Thain declared a pecuniary interest in Item 9 – WSROC Joint Asphalt Tender Tender Ref: WR01-07/08 as the tenderers are clients of the firm at which he is employed. Councillor Thain declared his intention to vacate the meeting during debate and voting on this matter.

 

WELCOME TO GUESTS

At this stage, His Worship the Mayor, Councillor Greg Davies extended a welcome to Dr Alexis Leones, President of the Philippine Language and Cultural Association of Australia (PLCAA) and Ms Divina Ibarra, member of the PLCAA Board who were in attendance to observe the meeting.

 

SUSPENSION OF STANDING ORDERS

27  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Pat Sheehy AM that Standing Orders be suspended to allow a member of the public to address the meeting, the time being 7:42pm.

 

 

Ms Samantha McWhinney

Item 2 - Namatjira Out of School Hours Service (OOSH)

 

Speaking FOR the Recommendation

      

Ms McWhinney, an affected parent and representing the parents of the Namatjira Out of School Hours Service, sought the assistance of Council in locating alternative out of school hours care for her son due to the pending closure of the Service. She indicated that there was nowhere to provide immediate care for her son, as other services had long waiting lists. Ms McWhinney spoke very highly of the assistance given by the staff at Namatjira, as they had done so much to help her son. Ms McWhinney said that it means so much to her and the other parents to keep this facility open, as there is no other place for the children to go.

 

RESUMPTION OF STANDING ORDERS

28  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Ross Fowler OAM that Standing Orders be resumed, the time being 7:45pm.

 

 

Mayoral Minutes

 

1        The late Maurice Thomas Reddan OAM                                                                         

29  RESOLVED on the MOTION of His Worship the Mayor, Councillor Greg Davies seconded Councillor Ross Fowler OAM that the Mayoral Minute on The late Maurice Thomas Reddan OAM be received.

His Worship the Mayor, Councillor Greg Davies, requested that a minutes silence be observed for the passing of Maurice Thomas Reddan OAM.

 

Reports of Committees

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 4 February 2008                                                                                                                                     

30  RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Pat Sheehy AM that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 4 February, 2008 be adopted subject to the following amendment being made to the recommendation at Item 6 – O’Connell Street, Claremont Meadows – Assessment of Existing Traffic Facilities:

LTC 6  That:

1.     The information contained in the report on O’Connell Street, Claremont Meadows – Assessment of Existing Traffic Facilities, together with the supplementary information, be received.

2.     The existing traffic facilities in the vicinity of the chicane device in O’Connell Street, Claremont Meadows remain unchanged and the existing roll kerb not be replaced with vertical barrier kerb.

3.      The Police be requested to carry out enforcement of the 60km/h speed restriction in O’Connell Street west of the Claremont Meadows estate.

4.      The General Manager write to the affected residents informing them of the decision made by Council and providing advice as to why the previous course of action as contained in Council’s original resolution was not taken, with a copy of the letter being forwarded to all Councillors.

 

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 18 February 2008.                                                                                                                                    

31  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jim Aitken OAM that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 18 February, 2008 be adopted.

 

 

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

1        Community Assistance Program 2007-08 Rolling Component - Projects Approved Under Delegation September - December 2007                                                                          

32  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Lexie Cettolin that the information contained in the report on Community Assistance Program 2007-08 Rolling Component - Projects Approved Under Delegation September - December 2007 be received.

 

 

3        Glenmore Park Child and Family Precinct Project                                                           

33  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Lexie Cettolin

          That:

1.     The information contained in the report on Glenmore Park Child and Family Precinct Project be received

2.     Formal tenders be invited from:

·      D.G. Sundin & Co Pty Ltd

·      Denham Constructions Pty Ltd

·      Hooker Cockram

·      Brisland Pty Ltd

·      Taylor Projects Group Pty Ltd

·      Gledhill Constructions Pty Ltd

 

3.     A further report be submitted to Council following the receipt of the tenders recommending a preferred tenderer.

 

 

2        Namatjira Out of School Hours Service (OOSH)                                                             

 

Councillor Kevin Crameri OAM left the meeting, the time being 8:00pm.

 

Councillor Kevin Crameri OAM returned to the meeting, the time being 8:01pm.

 

34  RESOLVED on the MOTION of Councillor John Thain seconded Councillor David Bradbury

That:

1.     The information contained in the report on Namatjira Out of School Hours Service (OOSH) be received.

2.     The Children’s Services Department continue to liaise with all parties involved in the investigation of an alternative auspice for the Namatjira OOSH service.

3.     The Children’s Services Department, in collaboration with families and relevant stakeholders, continue to develop short and longer term transitional strategies to meet the needs of families currently utilising Namatjira OOSH.

4.      An amount of up to $3,500 from North Ward voted works be allocated for the provision of a bus and driver until the end of Term 1.

5.      Council’s congratulations be conveyed to Janet Keegan, Children’s Services Manager - Operations, for her assistance in finding a solution to this matter.

 

Councillor John Thain left the meeting, the time being 8:04pm.

 

Councillor John Thain returned to the meeting, the time being 8:07pm.

 

 

4        Development Application 07/0494 Land Fill and Torrens Title Subdivision of Lot 1 into 5 lots and Construction of associated civil works. Lot 3, DP 1104194 (No 1070-1274) The Northern Road, Llandilo ( ADI Site Penrith). Applicant: Lend Lease Development Pty Ltd;  Owner: St Marys Land Ltd                                                                                                DA07/0494

35  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor David Bradbury

That:

1.     The information contained in the report on Development Application 07/0494 Land Fill and Torrens Title Subdivision of Lot 1 into 5 lots and Construction of associated civil works. Lot 3, DP 1104194 (No 1070-1274) The Northern Road, Llandilo ( ADI Site Penrith) be received

2.     DA 07/0494 for Proposed Land Fill and Torrens Title Subdivision of Lot 1 into 5 lots and Construction of associated Civil Works. Part Lot 3, DP 1104194 (No 1070-1274) The Northern Road, Llandilo (ADI Site Penrith approved, subject to the following conditions and the General Terms of Approval from Integrated Approval Bodies (Attachment 3):

Standard Conditions

2.1       A001 - Approved Plans & Documentation

2.2       A005 - Integrated Approval Bodies Consent

2.3       A011 - DCP Construction

2.4       B002 - AS for Demolition

2.5       B003 - Asbestos

2.6       B004 - Dust

2.7       B005 - Mud & Soil

2.8       C003 - Uncovered relics

2.9       D001 - Erosion and sediment

2.10     D002 - Spray grass

2.12     D006 - Fill Material Approval PCC + DECC

2.13     D010 - Disposal of Excavated Waste

2.14     D131 - Approved Noise Levels – SKM report

2.15     G001 - Installation of Services

2.16     H001 - Stamped Plans and Site Notice

2.17     H003 - Traffic management

2.18     H041 - Hours of Work

2.19     I003 - Roads Act Approvals

2.20     I004 - Roads Act engineering

2.21     K001 - Engineering Works DCP – Road design

2.22     K002 - WAE

2.23     K004 - Easement Creation

2.24     K007 - CDL’s & Easements

2.25     K019 - Connection to Council’s system (add P002)

2.26    K021 - 8m splay corners intersection of Links Road and proposed Road 1

2.27     K035 - Street Signs

2.28     K036 - Maintenance Bond

2.29     K037 - Performance Bond

2.30     K038 - Fill on Industrial Sites

2.31     K039 - Road Safety Audit

2.32     K040 - Linemarking & Signposting

2.33     L001 - Landscape Plan reqd by Spec. Cond. No.3

2.34     L002 - Landscape Construction (Cat.3)

2.35     L003 - All Landscape Reports & Final Site Aborist Report

2.36     L005 - Planting of Plant Material

2.37     L010 - Tree Management Plan

2.38     M001 - Prior to Subdivision Work

2.39     M008 - Linen Plan

2.40     M009 - Linen Plan 88b Restriction

2.41     Stormwater On Site Detention

2.42     Water Quality devices

2.43     M014 - Surveyors Certificate

2.44     P001 - Works at applicants cost

2.45    P002 - Council Fees includes Road Opening & Infrastructure Restoration fees

2.46     Q008 – Subdivision Certificate

Special Conditions

2.47     Prior to the issue of an Construction Certificate a Maintenance Manual for the proposed Basin 4 shall be submitted to, and the details approved by Penrith City Council

2.48     All verge areas are to be turfed for the full width from back of kerb to property boundary

2.49     A revised landscape plan for the site is to be submitted to Council for approval prior to works commencing on the landscaping. The landscape plan is not to include any native grasses within the median or verges. Tree species are to be local provenance. Council’s Parks and Reserves Dept is to be contacted regarding appropriate tree species for the trees within the road reserve and Drainage Reserve

2.50     The culvert within the proposed Drainage Reserve as shown on the plans by Parsons Brinkerhoff is not supported and an alternative open channel is to be provided

2.51     Prior to the issue of a Construction Certificate the proposed Gross Pollutant Trap (GPT) type and model to be owned by Council is to be approved by Penrith City Council. The type of GPT is to be a dry vault system. A Maintenance Manual for the proposed GPT is to be provided with the submission for approval of the GPT

2.52     The proposed batter slopes within the Drainage Reserve and Basin 4 are to be a maximum of 1:5 (vertical to horizontal)

2.53     An access ramp is to be provided for maintenance to Basin 4 and the proposed Drainage Reserve. The ramp is to be gated at the road level with the ramp being trafficable by a Heavy Rigid Truck in accordance with AS 2890.2

2.54     The proposed entry statement adjacent to Basin 4 at the intersection of Links Road and proposed Road 1 is not approved

2.55     Concept design for stormwater quality and detention facilities for each proposed lot are to be submitted to Council prior to the issue of the Construction Certificate. The design of the facilities is to ensure that the stormwater is able to be discharged to Council’s stormwater system and that adequate areas are set aside on the lot for the stormwater facilities

2.56     A minimum of 3 native trees/shrubs are to be replanted on site for every healthy native tree/shrub removed for the development. These trees are to be indigenous to the local area and be consistent with the native vegetation located on the site. Details of the proposed plantings and their maintenance are to be prepared to the satisfaction of Council

2.57     The water monitoring requirements outlined in the Soil and Groundwater Investigation report prepared by Environmental Investigation Services is to be undertaken by a suitably qualified and experienced environmental consultant. Reports outlining the water monitoring including scientific information such as results, discussion and recommendations are to be supplied to Council within 90 days from the completion of each monitoring period

2.58     Prior to embankment removal commencing, an accurate record including good quality photos of the size, shape and configuration of the embankment including a reasonable level of survey are to be undertaken and submitted to Council

2.59     Following removal of the embankment the stability of the remaining material and its suitability for revegetation using Cumberland Plain flora species is to be confirmed. If investigations indicate that either the stability or suitability of the soil is questionable, then the applicant is required to take steps to rectify the situation. This may include, but not be limited to, the provision of a suitable soil cap to provide stability and support for future re-vegetation. If capping is required, it should be able to withstand the effects of flows associated with floods, erosion and weathering and there may be a need to plant short term stabilising vegetation, prior to longer term decisions on future revegetation.

2.60     The proposed type Channelised Right Turn Treatment (Ausroads       2005) at the link road/ main feeder road intersection must be designed to accommodate full B- Double swept paths for all movements. A detailed design plan must be submitted to Council with overlaid B- Double swept paths prior to construction of the treatment.

2.61     The proposed bus stop on the north eastern main feeder road within            the site is to be upgraded to a bus shelter to facilitate passengers                         waiting for the route services. A monetary contribution would be            deemed acceptable and Council would install the Bus Shelter to its                  specifications.

Councillor Kevin Crameri OAM requested that his name be recorded as having voted AGAINST the MOTION.

 

 

The City In Its Environment

 

5        Support for Earth Hour 2008                                                                                             

36  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Support for Earth Hour 2008 be received.

2.     Council participate in and promote Earth Hour 2008 in the terms indicated in the report.

 

 

6        Community Consultation for Rural Lands on Overland Flow Flooding & Formation of Penrith Floodplain Advisory Committee                                                                                        

37  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on Community Consultation for Rural Lands on Overland Flow Flooding & Formation of Penrith Floodplain Advisory Committee be received.

2.     Council proceed with the formation of a Flood Advisory Consultative Committee with community representatives, together with other stakeholders as outlined in this report, to make recommendations to Council on any necessary changes to Council’s current Flood Policy.

4.         Local residents Rick Pisaturo of Erskine Park and Mary Vella of Castlereagh be also included on the Flood Advisory Consultative Committee.

 

 

The City as an Economy

 

7        Request for sponsorship of the National Rowing Championships                                   

38  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on Request for sponsorship of the National Rowing Championships be received.

2.     The request for sponsorship of $3,000 be approved. 

 

 

The City Supported by Infrastructure

 

Having previously declared a pecuniary interest in Item 9, Councillor John Thain left the meeting, the time being 8:43pm.

 

9        WSROC Joint Asphalt Tender Tender Ref: WR01-07/08                                               

39  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Karen McKeown

That:

1.     The information contained in the report on WSROC Joint Asphalt Tender Tender Ref: WR01-07/08 be received.

2.     Existing agreements be terminated in accordance with the contract terms and a new 3 year contract be awarded to the following companies for the specified categories with provision for rise and fall as specified in the WSROC Joint Asphalt Tender:

a.   Sprayed Bituminous Surfacing  be awarded to Sami Road Services Pty Ltd as the primary contractor & Pioneer Road Services Pty Ltd. as the secondary contractor.

b.   Bituminous & Cementitious Stabilisation be awarded to Stabilised Pavements of Australia Pty Ltd as the primary contractor & Downer EDI Works Pty Ltd as the secondary contractor.

c.   Ex-bin supply of Asphalt Products be awarded to Pioneer Road Services Pty Ltd as the primary contractor & State Asphalt Services Pty Ltd as the secondary contractor.

d.   Supply & delivery of Asphalt Products be awarded to State Asphalt Services Pty Ltd as the primary contractor & Pioneer Road Services Pty Ltd  as the secondary contractor.

e.   Asphalt Works including Mill & Fill works be awarded to State Asphalt Services Pty Ltd as the primary contractor & Pioneer Road Services Pty Ltd as the secondary contractor.

f.    Road Restoration Works be awarded to Bernipave Pty Ltd as the primary contractor & Asphalt Consulting and Testing (t/a Tropic Asphalts) as the secondary contractor.

g.   Provision of Profiling services only be awarded to Downer EDI Works Pty Ltd as the primary contractor & Stabilised Pavements of Australia Pty Ltd as the secondary contractor.

 

Councillor John Thain returned to the meeting, the time being 8:43pm.

 

10      Parking Agreements with Westfield Penrith and Centro Nepean                                   

40  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Parking Agreements with Westfield Penrith and Centro Nepean be received.

2.     Approval be given to the Waste & Community Protection Manager to enter into an agreement to carry out parking enforcement of disabled parking spaces,  and ‘No Parking’ areas within the private car parks of Westfield Penrith and Centro Nepean.

3.     Westfield Penrith and Centro Nepean Management be advised.

 

 

8        Penrith Integrated Transport and Land Use Strategy                                                      

41  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Penrith Integrated Transport and Land Use Strategy be received.

2.     The Draft Penrith Integrated Transport and Land Use Strategy be placed on public exhibition between 3 March and 4 April 2008 at Council’s Civic Centre, Penrith Library and Queen Street Centre, St Marys.

3.     The Draft Penrith Integrated Transport and Land Use Strategy be made available on Council’s website and advertised in local newspapers (Mayoral column).

4.      A further report be submitted to allow Council to give formal consideration      to supporting the Western Fast Rail proposal.

 

 

11      Jamison Park Netball Floor Covering Replacement                                                        

42  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Pat Sheehy AM

That:

1.      The information contained in the report on Jamison Park Netball Floor Covering Replacement be received.

2.      An amount of $6,000 be allocated from voted works ($2,000 from each Ward) to fund the shortfall for this work.

 

 

 

 

 

 

Leadership and Organisation

 

13      Sustainability Revolving Fund                                                                                           

43  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Karen McKeown

That:

1.     The information contained in the report on the Sustainability Revolving Fund be received

2.     The recommended allocations to the Civic Centre Air Conditioning project as detailed in the report be approved

3.     A further internal loan of $200,000 to the Sustainability Revolving Fund for the purposes detailed in the report be authorised

4.     The Corporate Development Manager be delegated authority to allocate funding of up to $20,000 (excluding GST) from the Sustainability Revolving Fund for approved minor projects within the policy guidelines set for the program.

 

 

14      Audit Committee                                                                                                                 

44  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Audit Committee be received.

2.     Changes be made to the Audit Committee Charter as detailed in the report.

 

 

15      Extensions to Civic Centre                                                                                                

45  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Extensions to Civic Centre be received.

2.     Kane Constructions (NSW) Pty Ltd be awarded the tender for the extension to the Civic Centre in the value of $1,583,887.

3.     The Common Seal of the Council of the City of Penrith be affixed to all relevant documentation.

 

 

 

 

 

 

16      Summary of Investments & Banking for the period 1 January to 31 January 2008      

46  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Summary of Investments & Banking for the period 1 January to 31 January 2008  be received

2.     The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 January 2008 to 31 January 2008  be noted and accepted

3.     The graphical investment analysis as at 31 January 2008 be noted.

 

 

12      City Operations Directorate Report to end of January 2008                                          

47  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Karen McKeown

That the information contained in the report on City Operations Directorate Report to end of January 2008 be received.

 

 

QUESTIONS WITHOUT NOTICE

 

QWN 1      Great Western Highway, Kingswood outside shops                                               

Councillor Susan Page requested that representations be made to the Roads and Traffic Authority in respect to the surface deterioration of the Great Western Highway outside the Kingswood shops.

 

QWN 2      Mamre Road, St Marys between M4 and Great Western Highway                     

Councillor Susan Page requested that representations be made to the Roads and Traffic Authority in respect to the surface deterioration of Mamre Road between the M4 and the Great Western Highway.

 

QWN 3      Great Western Highway, Penrith                                                                             

Councillor Susan Page requested that representations be made to the Roads and Traffic Authority in respect to the complete surface deterioration of the road at:

1.      the intersection of Henry Street and the Great Western Highway; and

2.                                                                                                                                                        the section of the Great Western Highway from Henry Street to Parker Street as it is particularly unsafe for cyclists and motorcyclists.

 

 

 

 

 

 

QWN 4      Howell Oval, Penrith                                                                                                 

Councillor Karen McKeown requested that Council provide funds of $1,000 from each of the three wards ($3,000 in total) for the installation of two flagpoles at Howell Oval, Penrith.

 

48  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Jim Aitken OAM that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Greg Davies, ruled that the matter was urgent and should be dealt with at the meeting.

 

49  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Jim Aitken OAM that a total amount of $3,000 be allocated from voted works ($1,000 from each Ward) for the installation of two flagpoles at Howell Oval, Penrith.

 

QWN 5      Walking Track - Werrington Downs to Cambridge Park                                       

Councillor John Thain requested that a report be submitted to Council on the possibility of providing a marked walking track to link parks in Werrington County, Werrington Downs, Cambridge Park, Cambridge Gardens and Kingswood Park, the report to include possible routes.

 

QWN 6      Development Proposal, Bents Basin Road, Wallacia                                             

Councillor Ross Fowler OAM submitted for Council’s information correspondence he has received from Hopewood Health Retreat, Wallacia regarding a development in the Wollondilly Shire nearby to residences in Wallacia.

 

QWN 7      York Road, Jamisontown                                                                                          

Councillor Ross Fowler OAM requested a report on whether footpaths are planned to be provided on either side of York Road, Jamisontown from Batt Street heading south, and if so, the report to include details of the programme for construction, timeframe and costing.

 

QWN 8      Referral of Personnel Matters to Committee of the Whole                                   

Councillor Kevin Crameri OAM requested that two personnel matters concerning particular individuals be considered in Committee of the Whole.

 

QWN 9      Intersection of Greygums Road and Andrews Road, Cranebrook                        

Councillor Kevin Crameri OAM requested that the Local Traffic Committee give consideration to the provision of either traffic lights or a roundabout at the intersection of Greygums Road and Andrews Road, Cranebrook.

 

QWN 10    Star Court, Cambridge Gardens                                                                              

Councillor Kevin Crameri OAM requested that the Local Traffic Committee give consideration to the provision of either traffic lights or a roundabout at the intersection of Star Court and The Northern Road in view of the difficult situation of exiting from Star Court.

 

QWN 11    Footpath in front of Penrith Railway Station                                                           

His Worship the Mayor, Councillor Greg Davies, asked that attention be given to the overhanging trees on the footpath at Penrith Railway Station, as they are forcing pedestrians to walk on the roadway.

 

QWN 12    Tench Reserve, Jamisontown                                                                                  

Councillor Jim Aitken OAM requested that a report be provided to the next ordinary Council meeting on the funding situation and the cost of the upgrade to the electricity supply at Tench Reserve for the 2007 Carols by Candlelight, as he is of the understanding that this work was carried out with a loan from other projects and is to be repaid from voted works.

 

QWN 13    Littlefields Road, Mulgoa                                                                                        

Councillor Jim Aitken OAM asked that an investigation be made into the dumped building waste (concrete and asbestos) at Littlefields Road, Mulgoa in front of Gow Park, in an endeavour to identify the dumper, and if not able to find evidence of the dumper, he asks that Council remove the rubbish.

 

QWN 14    Homestead Road and Wentworth Road, Orchard Hills                                          

Councillor Jim Aitken OAM requested that urgent attention be given to the two wash aways on the road shoulders in front of 300 Homestead Road, Orchard Hills and in front of the home in Wentworth Road, Orchard Hills west of Carolyn Chase on the southern side.

 

Committee of the Whole

 

50  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Kaylene Allison that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 9:17pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Karen McKeown seconded Councillor Kaylene Allison that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

Leadership and Organisation

 

2        Senior Staff Matters                                                                                                          

 

This item has been referred to Committee of the Whole as the report refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 

 

City In Its Environment

 

3        Golfam Pty Limited - Status of Legal Action                                                                    

 

This item has been referred to Committee of the Whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Leadership and Organisation

 

4       Question Without Notice 8 - Referral of Personnel Matters to Committee of the           Whole

 

Two matters raised by Councillor Kevin Crameri were referred to Committee of the Whole as they refer to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

The meeting resumed at 10:15 pm and the Executive Officer reported that the Committee of the Whole met at 9:17 pm on Monday 25 February 2008, the following being present

 

His Worship the Mayor Councillor Greg Davies, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Mark Davies, Ross Fowler OAM, Jackie Greenow, Karen McKeown, Susan Page, Garry Rumble, Pat Sheehy AM and John Thain

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

CONFIDENTIAL BUSINESS

 

3        Golfam Pty Limited - Status of Legal Action                                                                   

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Kevin Crameri OAM

CW3 That the information contained in the report on Golfam Pty Limited – Status of Legal Action be received. 

 

 

4        Question Without Notice 8 - Referral of Personnel Matters to Committee of the Whole       

It was agreed that Councillors would be provided with a memo reply on the matters raised.

 

 

 

 

 

2        Senior Staff Matters                                                                                                          

RECOMMENDED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Mark Davies

CW2 That:

1.         The information contained in the report on Senior Staff Matters be received

2.         The recommendations of the Senior Staff Recruitment / Review Committee be adopted.

 

 

 

ADOPTION OF Committee of the Whole

 

51 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor David Bradbury that the recommendations contained in the Committee of the Whole and shown as CW2 and CW3 be adopted.

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 10:18pm.

 

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·     Their name;

 

·     Organisation or group they are representing (if applicable);

 

·     Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·     Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·           The interest of the speaker (e.g. affected person, neighbour, applicant,        applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

 

Glenn McCarthy

Public Officer

02 4732 7649                                                       

   


Mayoral Minutes

 

Item                                                                                                                                       Page

 

1        Council nominee named 2008 Woman of the West

 

2        Local attraction Muru Mittigar wins national tourism award again

 

 



Ordinary Meeting

10 March 2008

Leadership and Organisation

 

Mayoral Minute

Council nominee named 2008 Woman of the West

Strategic Program Term Achievement: A commonly shared long-term vision for the City underpins strategic collaboration and community engagement.

         

 

I am pleased to advise that Helen Walker OAM, the founding manager of Great Community Transport (GCT), was named 2008 Woman of the West in the University of Western Sydney’s Women of the West Award on Friday 7th March.

The prestigious award recognises women who, through their tireless dedication, passion and inspiration, make our community a better place to live and is announced each year during International Women's Day celebrations. There were 19 nominees from across Greater Western Sydney in fields including local industry, community groups, education, local government and health services.

Helen was one of two women nominated by Council for the award. A Commendation was awarded to Council’s other nominee, Judith Field. Both women have demonstrated outstanding leadership in their field and an exceptional long-term commitment to improving the lives of people in our community, particularly the disadvantaged.

Helen is Manager of GCT, a charitable organisation operating in the Penrith, Hawkesbury and Blue Mountains regions and oversees two offices, a fleet of 18 vehicles and a team of paid and volunteer staff. GCT provides transport and assistance to people of all ages including the frail elderly and people with special needs.

Judith Field has contributed significantly to Western Sydney through her long and passionate involvement in local business, education, employment and charitable activities. She is Development Manager of Employment, Education and Training for Delfin Lend Lease in St Marys; President of the Penrith Valley Chamber of Commerce; Deputy Chair of the Board of Mamre Plains Ltd; and a Councillor on the Western Sydney Council of the NSW Business Chamber.

Both women are truly deserving of recognition and I congratulate them on this outstanding achievement.

Greg Davies

Mayor

 

RECOMMENDATION

That the Mayoral Minute on Council nominee named 2008 Woman of the West be received.

 

 


Ordinary Meeting

10 March 2008

The City in its Broader Context

 

Mayoral Minute

Local attraction Muru Mittigar wins national tourism award again

Strategic Program Term Achievement: Penrith is recognised locally and throughout Sydney as vibrant, innovative and attractive, distinguished from the rest of Sydney, with a range of services and experiences, complemented by those available in the Blue Mountains and Hawkesbury.

         

 

I am pleased to advise that Muru Mittigar Aboriginal Cultural and Education Centre has won the 2007 Qantas Australian Tourism Award for Indigenous Tourism. This is the same coveted award they took out in 2006, and follows their win at the 2007 NSW Tourism Awards. These awards, recognising and promoting excellence in tourism, are the pinnacle of achievement for the Australian tourism industry.

 

Muru Mittigar - meaning “pathway to friends” in the Darug language – was established in 1998 by Penrith Lakes Development Corporation as an initiative of the Aboriginal community of Western Sydney. It offers a range of experiences including art and artefacts, bush tucker, dance performances, a native plant nursery, and cultural demonstrations. 

 

Muru Mittigar’s General Manager, Jill Ritherdon, said the win reflects the quality and authenticity of their tourism product, their strong corporate governance, and active commitment to the environment and local business community. She says credit for this award belongs to all 43 staff.

 

Congratulations to Muru Mittigar on this outstanding achievement.

 

 

 

Greg Davies

Mayor

 

 

RECOMMENDATION

That the Mayoral Minute on Local attraction Muru Mittigar wins national tourism award again be received.

 

 

  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                       Page

 

1        Report and Recommendations of the Disability Access Committee

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 3 March 2008

 

3        Report and Recommendations of the Local Traffic Committee Meeting of 3 March 2008

 

 



Ordinary Meeting

10 March 2008

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Disability Access Committee MEETING

HELD ON 6 February, 2008

 

 

 

PRESENT

Councillor Jackie Greenow (Chair), Jill Huber, David Currie, Tricia Hitchen.

 

IN ATTENDANCE

 

Graham Howe, Building Projects Co-ordinator; Hans Meijer, Asset Systems Engineer; Joe Ibbitson, Community Program Co-ordinator; Steve Barratt, Building Approvals Co-ordinator; Vanessa Muscat, Environmental Health and Building Surveyor; Ben Felten, Disability Access Officer; Andrew Robinson, Recreation Manager; Peter Wood, Acting Development Services Manager; Erich Weller, Community and Cultural Development Manager; Rodney Paslear, Scott Carver Consultants; Colin Stevenson, Library Services Manager (5.40pm); Hillary Spears, Suters Architects (5.40pm); Richard Carr, Suters Architects (5.40pm).

 

Councillor Greenow welcomed everyone to the first meeting of the year.  Councillor Greenow also welcomed Rodney Paslear from Scott Carver Consultants.

 

APOLOGIES

Apologies were accepted from Allison Herbert and John Farragher.

 

CONFIRMATION OF MINUTES - Disability Access Committee Meeting - 5 December 2007

The minutes of the Disability Access Committee Meeting of 5 December 2007 were confirmed.

 

BUSINESS ARISING FROM MINUTES OF 5 DECEMBER 2007

 

Lift at Emu Plains Railway Station

 

Ben Felten advised that there will be two accessible lifts at Emu Plains Railway Station – one on either side.  The lifts will not have audible facilities but will be very simple to operate.

 

DECLARATIONS OF INTEREST

 

No declarations of interest.

 

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

4        Penrith Football Stadium Redevelopment                                                                         

Joe Ibbitson advised that the Disability Access Committee had involvement with Stage 1 of the Penrith Stadium redevelopment and now will have the opportunity to review designs for Stage 2.

 

The key improvements for Stage 2 are:

 

·    improvements to the north-eastern entry forecourts

·    accommodation spaces for centres of excellence on the mezzanine level of the eastern grandstand

·    spectator amenities (toilets, food outlets upgrades) on the mezzanine and street levels

·    accessibility improvements to all levels of the eastern grandstand

·    1.8m wider corridor to the top level

·    improvements to corporate facilities

·    east concourse public toilets.

 

Rodney Paslear gave a presentation on new design changes proposed for the Penrith Stadium.  Rodney advised there were $5 million to spend on the redevelopment of the stadium.  It is proposed that the venue will be the standard to attract international events to Penrith.

 

Rodney Paslear advised that:

 

·    the toilets were not upgraded during the previous refurbishment

·    a detailed plan is being worked up

·    the facilities will not be available until season 2009

·    a draft DA will be prepared before Christmas

·    during the month of February construction procurement will be advanced

·    there will be a new ticketing and entry booth

·    the demountable buildings will be relocated

·    the existing toilets on Ransley Street will be retained

·    the existing turnstiles on the north-eastern corner will be retained

·    there is an option for a small merchandising facility

·    the development will be accessible

·    the frontage of the public domain along Station Street will be dressed up

·    most of the work will be on the northern end of the eastern grandstand

·    office space will be provided in the extension

·    there will be a lift which will access all three levels - large enough for goods handling

·    a large block of public toilets will be provided at the northern end on the mezzanine level

·    all spectator toilets will be upgraded – at present there are enough toilet facilities to cover 11,000 people – will bring up to 18,000

·    two additional accessible toilets will be provided which will double as parent rooms

·    on the members level another two accessible toilets/parent rooms will be provided

·    on the top level of the corporate rooms one accessible toilet will be provided

·    the corridor will be 1.8m wide.

 

Colin Stevenson, Hillary Spears and Richard Carr arrived at the meeting at 5.40pm.

 

Rodney Paslear asked the Committee for questions or comments.  The committee raised the following:

 

·    parking for people with a disability

·    drive in and drop off point

·    currently four disabled parking spots are provided

·    suggestion to link the forecourts together so that people can park at Panthers and walk

·    accessible seating to be provided in the corporate boxes

·    contrasting colours, especially in the toilets

·    concern re accessible toilets also being parent rooms

·    suggestion to make a space in the main male and female toilets for parent facilities

·    provision of a sluice urinal

·    provision of seating in forecourt areas.

 

Rodney Paslear advised that he was happy to speak with a traffic engineer regarding options to resolve the parking issues.  Rodney Paslear also agreed to put the amendments together, give a written summary or come back and visit the Committee again.

 

RECOMMENDED that:

1.       The information contained in the report on Penrith Football Stadium Redevelopment be received.

2.       Rodney Paslear from Scott Carver consultants be thanked for his presentation.

Andrew Robinson and Rodney Paslear left the meeting at 6.10pm.

 

3        Penrith City Library Refurbishments                                                                                

Colin Stevenson introduced Hillary Spears and Richard Carr from Suters Architects, who have been engaged to design the refurbishments for Penrith City Library.  The report and presentation give the Disability Access Committee the opportunity to provide input into the proposals.

 

Richard Carr outlined the proposed refurbishment plans:

 

·    replacement of carpet throughout the library, including special flooring in high traffic areas

·    redesign of the check-in area

·    redesign of the public catalogue area, opposite the service desk.

 

Richard Carr explained that the present entry was too narrow for prams and wheelchairs.  The new entry area would be double the present width.  There would be gates which only open one way to prevent people exiting through the entry area.  The book drop-off area would be redesigned and the staff desk would have shelving and storage for trolleys.

 

Hillary Spears advised that the book return area would be designed to separate the books, audio and DVD returns.  Two accessible terminals will be provided on the end of the counters.

 

Discussion by the committee included:

 

·    height of return counters

·    concern re leg space underneath staff work area at return counter

·    suggestion to make shelving removable

·    signage – large, bold and contrasting colours

·    contrasting colour to the carpet and kickboard on the counter

·    the egress conditions be checked

·    visual contrast be provided on the glasswork

·    a portion of the counter be lowered

·    suggestion to relocate printer as an interim measure.

 

Hillary Spears advised that the foyer would be tidied up with a limit to the number of noticeboards.  The skirting has been dropped to 5cm with the contrast nearly back and white.  Regarding the contrast on the glasswork Hillary advised there will be film up to the second mullion; the glass is broken up into panels.

 

RECOMMENDED that:

 

1.     The information contained in the report on Penrith City Library Refurbishments be received.

2.     Richard Carr and Hillary Spears from Suters Architects and Colin Stevenson from the Library be thanked for the presentation.

Colin Stevenson, Richard Carr and Hillary Spears left the meeting 6.36pm.

 

1        Development Application referrals to the Disability Access Committee                        

Peter Wood reported to the Committee on the Development Application referrals.

 

DA07/1651                   Tavern Development, Andrews Road, Penrith

 

The proposed tavern development comprises a café, a food court, kitchen, bottle shop, bar/bistro lounge, TAB, courtyard with outdoor seating and an outdoor stage.  The development is approximately 100m east of the roundabout at Andrews Road and Castlereagh Road.  The building is over three levels with the ground floor a traditional hotel and the first and second floors proposed as the motel requirements.

 

It is proposed to have basement carpark with accessible parking; two lifts which are centrally located; an atrium foyer; and a drop off area at the front of the building similar to Panthers.  The site is a level with an access ramp to the front of the building.  Throughout the building there are no changes to the grade on each level.  The application is in the middle of assessment at present.

 

Concerns raised by the committee were:

 

·    the ratio of accessible parking spots

·    the head height of the basement

·    the number of accessible motel rooms

·    pedestrian access from Andrews Road.

 

Peter Wood agreed to consider the Committee’s concerns as well as where the bus stops are located and pedestrian linkages.  Peter will also look at the Waterside Project for any opportunities. 

 

Peter Wood also indicated a response will be provided to a future Disability Access Committee meeting.

 

DA07/1570                   “The Neo”, High Street and Union Road, Penrith

 

The application is for a large scale mixed use development.  This is Stage 1 of the proposal.

 

It will be an eight story building; three levels of commercial, retail and a restaurant, six adaptable residential units, lift access to all levels, and two levels of basement carparking with 12 wheelchair accessible spaces.

 

Stage 2 is for two six-story mixed use buildings.

 

Peter Wood offered to provide the Access Review report on the development to the committee members. 

 

Jill Huber expressed concern that there was no grass for a guide dog to go on.  Peter Wood agreed to take that on board.

 

Vanessa Muscat enquired whether the pool could be used by people with disabilities and if there would be a chair lift.  Peter Wood advised that there was a ramp to the pool area and he would look into these concerns.

 

Tricia Hitchen left the meeting at 7.05pm.

 

Peter Wood agreed to consider these matters and a response will be provided to a future Disability Access Committee meeting.

 

DA08/0066                    Proposed Great River Walk Stage 5

 

Peter Wood advised that Stage 5 of the Great River Walk is the missing link between Tench Reserve and Penrith Lakes.  This development application is for the continuation of the existing pathway on the northern side of Victoria Bridge to where the pathway has been completed near the weir.

 

The Committee requested consideration be given to the following:

 

·    large and clear signage

·    tactile signs

·    seating in rest areas

·    space next to the seating for a wheelchair or pram.

 

Peter Wood agreed to take on board the Committee’s recommendations.

 

RECOMMENDED that the information contained in the report on Development Application referrals to the Disability Access Committee be received.

 

2        Disability Transport Standards

Ben Felten advised that the Disability Transport Standards report was a follow up from a request by Councillor Bradbury regarding provision of accessible toilets on large aircraft.  The draft report on the review of the Disability Standards for Accessible Public Transport was released on 11 January 2008.  There is no specific reference in the draft report regarding accessible toilets on aircraft. 

 

When doing a quick review of the draft standards two other areas were found which may impact on Council.  It is recommended that these areas be considered and reported back to Council.  These areas are accessible bus spots, transport hubs and community buses.  If a bus is being used to transport people who are aged or people with a disability then the bus should comply and be accessible.

 

Vanessa Muscat pointed out that with the railway work people who use the replacement buses instead of trains do not have the option to use a public toilet facility.

 

Joe Ibbitson advised that a technical experts group will be established which will look at the standards and report back on issues of concern.

 

RECOMMENDED that:

1.     The information contained in the report on Disability Transport Standards be received.

2.     A further report on issues of interest to Council will be prepared after the release of the final Review of the Disability Standards for Accessible Public Transport.

 

GENERAL BUSINESS

 

GB 1          Resignation of Allison Herbert from Disability Access Committee

 

The Committee was informed that Allison Herbert had sent a letter tendering her resignation. 

 

There was discussion around whether to give Allison Herbert a leave of absence or accept her resignation and find someone else to fill the vacancy for the next few months.

 

Erich Weller advised that the present Disability Access Committee commenced two years ago in August.  The process will commence in June towards establishing a new committee.  In the past all positions were declared vacant and the vacancies advertised and promoted to people who have an interest.  After the new committee is formed there will be training and orientation.

 

David Currie queried whether it was possible for current members to speak to the new committee members during the training and orientation.

 

It was agreed that a letter be drafted for Councillor Greenow’s signature granting Allison Herbert a leave of absence from the Disability Access Committee for the remainder of the term.

 

Jill Huber enquired if it was appropriate that some kind of certificate be given to people like Allison for their resume.

 

GB 2          Laying of Tactiles at Penrith Railway Station

 

Hans Meijer advised that laying of the tactiles at Penrith Railway Station is in progress but delayed due to rain.  The tactiles at the southwest corner of the Red Cow have been installed.  Half of the tactiles have been laid at the taxi stand.

 

GB 3          Red Cow – Lifts and Toilets for People with Disabilities

 

David Currie advised that the disabled toilet near the lift at the Red Cow is full of chairs.  Vanessa Muscat reported that there is a sign which reads “see a staffmember to use the lift”.  There is another accessible toilet on the ground floor.  Vanessa will be contacting the manager of the hotel regarding this matter.

 

GB 4          Invitation to Quantum Technology Vision Impaired and Blindness Forum

 

Jill Huber advised of an invitation to a Vision Impaired Blindness Forum hosted by Quantum Technology.  This public education session will be held on Friday 22 February 2008 between 11.30am and 1.00pm at Penrith Panthers.  Organisations presenting on the day include Macular Degeneration, Glaucoma, Vision Australia and Guide Dogs.

 

GB 5          Mobility Maps

 

Joe Ibbitson advised he had received copies of mobility maps from Councillor Wheatley at Kiama Council.  These are available for committee members to look at.

 

Ben Felten advised that he had received a request to send 100 copies of Penrith Council’s mobility maps to South Australia.

 

GB 6          Seating in Penrith Plaza

 

Councillor Greenow informed the meeting that there are fewer seats in the plaza.  Vanessa Muscat agreed to send a letter to Westfields explaining the standards.

 

There being no further business the Chairperson declared the meeting closed the time being 7.40pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Disability Access Committee meeting held on 6 February, 2008 be adopted.

 

 

 


Ordinary Meeting

10 March 2008

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 3 March, 2008

 

 

 

PRESENT

Her Worship the Deputy Mayor Councillor Jackie Greenow, Councillors Kaylene Allison, David Bradbury (arrived 7:39pm), Lexie Cettolin, Kevin Crameri OAM, Mark Davies, Ross Fowler OAM, Karen McKeown, Susan Page, Garry Rumble, Pat Sheehy AM, and John Thain.

 

APOLOGIES

RECOMMENDED that apologies be received and accepted from Councillor David Bradbury.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Greg Davies for the period 3 March 2008 to 6 March 2008 inclusive.

Leave of Absence was previously granted to Councillor Jim Aitken OAM for the period 3 March 2008 to 6 March 2008 inclusive.

Leave of Absence was previously granted to Councillor Steve Simat for the period 3 March 2008 to 6 March 2008 inclusive.

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 18 February 2008

The minutes of the Policy Review Committee Meeting of 18 February 2008 were confirmed.

 

DECLARATIONS OF INTEREST

 Councillor Jackie Greenow declared a Pecuniary Interest in Item 3 – Heritage Incentive Fund as she owns property that is Heritage Listed.  Councillor Greenow declared her intention to leave the meeting during debate and voting on this matter.

 

Councillor Greenow asked for nominations to take the Chair during debate and voting on Item 3 – Heritage Incentive Fund.

 

One nomination was received, that being from Councillor Pat Sheehy.

 

PRC 13  RECOMMENDED that Councillor Pat Sheehy AM take the Chair during debate and voting on Item 3 – Heritage Incentive Fund.

 

PRC 14  RECOMMENDED that the order of business be Item 2, Item 1, Item 4 and Item 3.

 

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

Councillor David Bradbury arrived, the time being 7:39pm.

 

Councillor David Bradbury declared a non-pecuniary interest in Item 2 – Penrith City Children’s Services Co-operative Ltd, as one of his children attends the service.

 

Councillor Kevin Crameri declared a non-pecuniary interest in Item 2 – Penrith City Children’s Services Co-operative Ltd, as he has a relative that works for the service.

 

2        Penrith City Children's Services Co-operative Ltd.                                                         

PRC 15  RECOMMENDED

That:

1.     The information contained in the report on Penrith City Children's Services Co-operative Ltd. be received

2.     Council agree to underwrite the operation of Penrith City Children’s Services Co-operative Ltd until the presentation to Council of the Penrith City Children’s Services Co-operative Ltd Annual Report for 2007/08

3.     A letter of thanks be forwarded to the Chairman of the Board and the Board Members for their time and effort as volunteers and their hard work over the past year.

 

The City in its Broader Context

 

1        Submission to the Department of Planning on the draft North West Subregional Strategy     

16  RECOMMENDED

That:

1.     The information contained in the report on Submission to the Department of Planning on the draft North West Subregional Strategy be received.

2.     Council endorse the presentation of a submission to the Department of Planning, based on the matters outlined in this report, in response to the exhibition of the draft North West Subregional Strategy.

3.     Council write to WSROC and to the five Councils in the North West and South West Subregions advising them of the key concerns outlined in the report and seeking their support for greater dialogue with Government agencies over the provision of infrastructure and services to the Subregions.

 

The City as an Economy

 

4        Economic Development and Employment Services Review                                            

PRC 17  RECOMMENDED

That:

1.     The information contained in the report on Economic Development and Employment Services Review be received

2.     A single external entity combining the roles of the Penrith Valley Economic Development Corporation and Council’s Economic Development Department be established to deliver Council’s economic development and employment services

3.     The Board of the new entity comprise industry leaders representing key existing and future industries which will contribute to economic vitality and jobs growth in the City

4.     The Penrith City Centre Association and the St Marys Town Centre Association be consulted regarding their existing and future role in economic development and their relationship with the new entity

5.     A Steering Committee comprising Council officers nominated by the General Manager and Penrith Valley Economic Development Corporation representatives be established to develop a blueprint for implementing the outcomes of the review and that the Committee be guided by the principles adopted by the Working Party

6.     A further report be presented to Council on the recommendations of the Steering Committee covering the issues identified by the Working Party, and including the outcomes of the consultations with the Town and Centre Associations.

 

The City In Its Environment

 

Having previously declared a Pecuniary Interest in Item 3 – Heritage Incentive Fund, Her Worship the Deputy Mayor, Councillor Jackie Greenow vacated the Chair and left the meeting, the time being 8:03pm.

 

Councillor Pat Sheehy AM took the Chair, the time being 8:03pm.

 

3        Heritage Incentive Fund                                                                                                    

PRC 18  RECOMMENDED

That:

1.     The information contained in the report on Heritage Incentive Fund  be received

2.     Council approve the recommended funding allocations as provided in this report.

Councillor Jackie Greenow returned to the meeting and resumed the Chair, the time being 8:10pm.

 

There being no further business the Chairperson declared the meeting closed the time being 8:11pm.

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 3 March, 2008 be adopted.

 

 

 


Ordinary Meeting

10 March 2008

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 3 March, 2008

 

 

 

PRESENT

Michael Alderton - Road Network Services Engineer (Chairperson), Councillor McKeown – Representative for the Member for Mulgoa, Councillor Sheehy – Representative for the Member for Londonderry, Senior Constable Mark Elliott – St Marys/Regentville Police, Sergeant Natasha Crawford – Penrith Police, Constable Chris Jayne – Penrith Police, James Suprain – Roads and Traffic Authority

IN ATTENDANCE

Sharon Maddox – Road Safety Co-ordinator, David Drozd – Senior Traffic Engineer, Steven Purvis - Ranger

 

APOLOGIES

Apologies were received and accepted from Deputy Mayor, Councillor Greenow.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting – 4 February 2008

The minutes of the Local Traffic Committee Meeting of 4 February 2008 were confirmed.

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

MASTER PROGRAM REPORTS

 

The City Supported by Infrastructure

 

1        Charles Hackett Drive, St Marys - Sight Distance Exiting The Village Shopping Centre Carpark 

RECOMMENDED

That:

1.   The information contained in the report on Charles Hackett Drive, St Marys - Sight Distance Exiting The Village Shopping Centre Carpark be received.

2.   The existing ‘No Stopping’ restrictions on the eastern side of Charles Hackett Drive, north of the access driveway near The Kingsway, St Marys be extended 50m northward to improve sight distance for vehicles exiting The Village Shopping Centre.

3.   The resident and management of The Village Shopping Centre be advised.

 

 

 

2        Aspen Street, Penrith - Request for Provision of 'No Stopping' Restrictions                 

RECOMMENDED

That:

1.     The information contained in the report on Aspen Street, Penrith - Request for Provision of 'No Stopping' Restrictions be received.

2.     The existing ‘No Stopping’ restrictions on the western side of Aspen Street be extended 85m north from the existing ‘No Stopping’ restrictions at the intersection of Aspen Street and The Northern Road to the northern driveway egress of John Cootes Furniture.

3.     The management of John Cootes Furniture and KFC, South Penrith be advised.

 

 

3        Explorers Way, St Clair - Proposed Provision of Traffic Calming Devices                    

RECOMMENDED

That:

1.     The information contained in the report on Explorers Way, St Clair - Proposed Provision of Traffic Calming Devices be received

2.     The design plans for median islands in Explorers Way, St Clair, including associated linemarking and signage (Plan No. AE76), be finalised and endorsed for construction.

3.     The facility be constructed under Council’s 2007/2008 Traffic Facilities Programme.

4.     The residents who made submissions be advised.

 

 

4        Tench Avenue, Jamisontown - Proposed Provision of Pedestrian Refuge Island           

RECOMMENDED

That:

1.   The information contained in the report on Tench Avenue, Jamisontown - Proposed Provision of Pedestrian Refuge Island be received

2.   The design plans for a pedestrian refuge island on Tench Avenue, Jamisontown, including associated linemarking and signage (Plan No. AT77) be finalised and endorsed for construction.

3.   The facility be considered for construction under Council’s 2007/2008 or 2008/2009 Traffic Facilities Programme.

 

 

 

 

 

5        Greenbank Drive, Werrington Downs - Proposed Extension to Existing 'No Stopping' Restrictions        

RECOMMENDED

That:

1.     The information contained in the report on Greenbank Drive, Werrington Downs - Proposed Extension to Existing 'No Stopping' Restrictions be received

2.     The existing ‘No Stopping’ restrictions on Greenbank Drive be extended approximately 20m north to the driveway of number 6 Greenbank Drive, Werrington Downs.

3.     The resident and owners of numbers 4 and 6 Greenbank Drive, Werrington Downs be advised.

 

 

6        Riley Street, Penrith - Proposed Provision of Taxi Zone                                                 

RECOMMENDED

That:

1.     The information contained in the report on Riley Street, Penrith - Proposed Provision of Taxi Zone be received.

2.     ‘No Parking’ (Taxi Set Down & Pick Up Point)’ signage with ‘Taxi Pick Up Point’ printed on the rear of the sign be provided on the east side of Riley Street, in the southernmost parking space, for a distance of 6m.

3.     The signage be trialled for a period of three months from the date of installation, and a further report be submitted to the Local Traffic Committee addressing the trial.

4.     Council’s Traffic Section be given authority to remove the signage at any time within the three month trial should it be considered that it has an adverse impact on traffic flow, or is being abused.

5.     The General Manager of Premier Taxis be advised & requested to advise taxi drivers to request passengers to exit the rear of the taxi on the driver’s side.

 

 

7        Belmore Street Carpark - Proposed Provision of Disabled Parking Spaces                  

RECOMMENED

That:

1.     The information contained in the report on Belmore Street Carpark - Proposed Provision of Disabled Parking Spaces be received

2.     Three existing 2.6m wide unrestricted all-day parking spaces at the western end of the Penrith Railway Station carpark on Belmore Street be converted into two 3.5m wide disabled parking spaces

3.     Karyn Paluzzano MP be advised accordingly

 

 

8        Garswood Road, Glenmore Park - Traffic Safety Concerns                                            

RECOMMENDED

That:

1.     The information contained in the report on Garswood Road, Glenmore Park - Traffic Safety Concerns be received

2.     Subject to no objections being received from the resident, chevron boards be installed around the north-eastern boundary of the property on the corner of Garswood Road and Aberdeen Circuit, Glenmore Park.

 

 

 

GENERAL BUSINESS

 

GB 1          Great Western Highway/Old Bathurst Road, Emu Plains – Pedestrian Signals  (Raised Council)  

Council’s Road Network Services Engineer advised that traffic turning left from Old Bathurst Road onto the Great Western Highway at Emu Plains is experiencing delays due to the location of the pedestrian signals on Great Western Highway.  He advised that Council had sent a letter to the Roads and Traffic Authority dated 29 March 2007 requesting investigation into the possibility of relocating the pedestrian signals to the south-western side of the intersection on the Great Western Highway.

 

RECOMMENDED

 

That the Roads and Traffic Authority be requested to investigate this matter.

 

 

 

GB 2          St Andrews Drive/Laguna Drive, Glenmore Park – Sight Distance Problems  (Raised Councillor McKeown)

The representative for the Member for Mulgoa raised concerns on behalf of a resident regarding sight distance problems for traffic turning right out of Laguna Drive onto St Andrews Drive, Glenmore Park, due to a Colourbond fence at a property on the right.  The resident has suggested that provision of a traffic calming device on both sides of the road on St Andrews Drive, either side of Laguna Drive, may increase safety at the intersection by slowing down the traffic.

 

RECOMMENDED

 

That the matter be investigated.

 

 

 

GB 3          St Andrews Drive, Glenmore Park – Request for Relocation of ‘Kiss & Ride’ Zone and Busbays  (Raised Councillor McKeown)                                                                                                    

The representative for the Member for Mulgoa raised concerns on behalf of a resident regarding parking at Surveyors Creek Primary School.  The resident has requested that the ‘Kiss & Ride’ zone and the busbays in St Andrews Drive be swapped, ie, relocate the ‘Kiss & Ride’ to where the existing busbay is, and vice versa.  The resident has raised concerns about traffic congestion at this location and suggests that this change would alleviate the back up of traffic along St Andrews Drive and around the roundabout during school peak periods.

 

RECOMMENDED

 

That the matter be investigated and a report be submitted to the Local Traffic Committee if required.

 

 

 

GB 4          The Northern Road (Richmond Road)/Dunheved Road, Cambridge Gardens & Great Western Highway/Water Street, Emu Plains – Sight Distance Problems  (Raised St Marys/Regentville Police)     

The St Marys/Regentville Police representative raised concerns about sight distance at the intersections of The Northern Road (Richmond Road)/Dunheved Road, Cambridge Gardens and at Great Western Highway/Water Street, Emu Plains, due to overgrown vegetation on the central median islands.

 

RECOMMENDED

 

That Council request the Roads and Traffic Authority to investigate this matter and arrange for the vegetation to be removed at these locations as required.

 

 

There being no further business the Chairperson declared the meeting closed, the time being 10:20am.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 3 March, 2008 be adopted.

 

 

  



 

Item                                                                                                                                       Page

 

 

The City in its Broader Context

 

1        Rezoning Proposal - Fernhill Estate, Mulgoa Valley

 

The City as a Social Place

 

2        Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Overseas and Interstate Travel including results gained by recipients

 

3        Consulting with Young People - WSROC Regional Youth Advisory Committee

 

4        Improvement works to Panthers Training Field

 

5        Update of activities undertaken by the Development Services Department - Second Quarter 2007/2008

 

6        RFT 08-07/08 Supply and Installation of Backwash Water Treatment Plants

   

The City Supported by Infrastructure

 

7        Driver Licensing in New South Wales

 

8        Demolition of Council Facilities

 

Leadership and Organisation

 

9        2007-2008 Borrowing Program

 

10      Summary of Investments & Banking for the period 1 February to 29 February 2008

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


The City in its Broader Context

 

Item                                                                                                                                       Page

 

1        Rezoning Proposal - Fernhill Estate, Mulgoa Valley

 

 



Ordinary Meeting

10 March 2008

The City in its Broader Context

 

 

The City in its Broader Context

 

 

1

Rezoning Proposal - Fernhill Estate, Mulgoa Valley   

 

Compiled by:                Brad Roeleven, Contract Planner

Authorised by:             Ruth Goldsmith, Local Planning Manager   

Strategic Program Term Achievement: Council's agreed strategies, where they relate to planning provisions, are implemented through the new Citywide Penrith Local Plan and Penrith Development Control Plan.

Critical Action: Develop the Citywide Penrith Local Plan and Development Control Plan by March 2009, as agreed with the Department of Planning.

     

Purpose:

To advise Council of the status of the Fernhill proposal, and seek endorsement for a formal submission raising concerns with the current proposal to the Department of Planning.  The report recommends that the issues identified are included in a formal submission to the Department.

 

Introduction

The purpose of this report is to advise Council of the status of the Fernhill rezoning proposal.

 

This matter was considered in a Briefing Paper presented to Councillors on 12 November 2007, and subsequently in Council’s Policy Review Committee meeting of 19 November 2007.  The Briefing Paper described three rezoning proposals, which had been lodged with the Department of Planning, to have certain sites within the Penrith LGA considered by the Land Supply CEO’s Group for listing on the State Government’s Metropolitan Development Program (MDP).  The sites in question, in addition to Fernhill, are the former AirServices Australia site at Cranebrook, and land along the western side of The Northern Road, Glenmore Park, between Bradley Street and Glenmore Parkway.

 

At that time the Director City Planning wrote and asked the Department to defer these matters until such time as Council’s technical staff, and all relevant stakeholders, had completed a detailed review of those proposals.  The Fernhill proposal was not presented to the Land Supply CEO’s Group late last year, and Council is yet to be advised of the decisions taken in respect of the two other sites.

 

By way of background, the Metropolitan Development Program (MDP) is the State Government’s key program for managing land and housing supply and in assisting infrastructure and service co-ordination in metropolitan Sydney and the Central Coast.  The program addresses the supply of new dwellings in both existing urban areas and new release areas, which are typically located in the metropolitan region’s outer suburbs.  The Land Supply CEO’s Group was only recently established, and is the vehicle through which the Government considers the addition of lands to the MDP.  Council staff have sought clarity from DoP about the actual process and Council’s role, but this has not been provided.

Background

The owner is seeking a rezoning that would permit parts of the site to be developed for residential purposes to deliver a heritage conservation fund that would finance, in perpetuity, the conservation of Fernhill and its setting.  In principle, Council staff are of the view that such a scheme is worthy of consideration.

 

A preliminary proposal was received in May 2006, nominating that certain land at the eastern end of the site, fronting Mulgoa Road adjacent to the village, be zoned to permit a 92 lot residential subdivision and that land at the western end of the property, fronting Fairlight Road and Nepean Gorge Drive, be rezoned to accommodate 49 x 1ha lots and 48 cluster dwellings.  The proponent was advised in June 2006 that the scheme was inappropriate for the site, and that if any development was to be considered then a range of environmental issues would need to be explored.

The Site

The Fernhill estate consists of an area of approximately 723 hectares over 17 existing allotments.  It contains significant natural and cultural resources.  The natural resources include endangered ecological communities and threatened species.  The cultural resources include Aboriginal artefact sites, Fernhill and its landscape setting with the latter being listed on the State Heritage Register.

 

The land is zoned Rural Conservation (20 ha min) under SREP 13 – Mulgoa Valley (along Mulgoa Road), part Rural Conservation (10 ha min) (along Fairlight Road and Nepean Gorge Drive) and part Environment Protection (no subdivision permitted) under SREP 13.

The Proposal

Following consideration of the preliminary scheme in 2006, there was limited contact between Council staff and the proponent’s consultants until a Sustainability Assessment Report was received on 12 October 2007.  An addendum to the report was then received in January 2008.  This report was prepared by the proponent for the purpose of consideration by the State Government’s Land Supply CEO’s Group and then, contingent upon approval by Cabinet, inclusion in the Metropolitan Development Program (MDP).

 

The proposal described in the Sustainability Assessment report is essentially a revised version of the 2006 scheme, with an overall reduction in the number of lots and deletion of the proposed cluster housing.  The initial submission received in October 2007 made specific reference to ‘seniors living’ in proximity to Mulgoa village.  The addendum received in January 2008, however, does not specify whether such housing remains part of the proposal.

 

The precincts into which the Sustainability Assessment report divides the Fernhill holding, and the extent of development proposed for each of these locations, is noted below:

 

Heritage precinct

447.2 ha

core buildings / landscape and indigenous heritage

Mulgoa precinct

8.1 ha

75 lots ranging from 500m2 - 1900m2

Western precinct

176.63 ha

a development footprint of 67.6 ha, with 50 - 60 lots ranging between 1ha - 2.4 ha

Consideration of the Sustainability Assessment report

The Department of Planning has requested that Council provide a formal response on the Sustainability Assessment report by the end of March 2008.  The Sustainability Assessment report is a significant document, supported by numerous technical reports addressing a range of matters.  The key issues emerging from the current assessment include:

Heritage Conservation

The proponent needs to produce a thorough Maintenance Plan and provide sufficient evidence to demonstrate that the heritage significance of Fernhill and its setting can be conserved and managed within a specific annual budget.  This Maintenance Plan needs to encompass all buildings and structures on the site, plus fencing, landscaping, roads, retaining walls and the like.  Economic modelling needs to be prepared, in consultation with an economist/quantity surveyor, so that a proper comparison can be made between the proposed Trusts Fund’s annual investment return and the realistic annual maintenance costs for the property.

Infrastructure

The proponent’s consultants have identified significant constraints imposed by the capacity of existing infrastructure for both sewer and water.

 

The Mulgoa precinct sits outside the boundaries of the Mulgoa Wallacia Silverdale Sewerage Scheme (MWSSS).  The boundaries of this Scheme can only be extended to include the Mulgoa Precinct with the approval of the Minister for Planning.  Separate to this issue, the capacity of the Scheme is limited.  The proponent indicates that they intend to seek to have the Mulgoa precinct included in the MWSSS, however their own consultant confirms that this would be a lengthy and complex process.

 

While it would be possible to extend mains water and sewer to the Western precinct, the proponent has indicated that this subdivision would rely upon on site effluent disposal, with some lots relying upon a pump-out service.  Individual water supply (tanks) is proposed for each allotment.  Reliance upon a pump out service is not supported due to the likelihood for potential inappropriate disposal practices. 

 

These constraints raise questions regarding the viability of the proposal which in turn could undermine funding of the Maintenance Plan for the Heritage precinct.  This issue raises a fundamental question regarding the extent of development necessary to achieve the level of funding required to implement the proposed Maintenance Plan for the Fernhill heritage precinct.

Landscape character

A range of issues have been identified including:

·        The proponent’s Visual Impact Assessment only addresses the existing situation, but does not consider the consequences of the proposed development.

·        The need to adjust the alignment of the heritage view corridor from Fernhill to Mulgoa Road, and prevent development north of that view line.

·        The need for further modelling, to determine whether development at the western precinct can be located behind ridge lines to prevent visual intrusion of new development into the landscape as viewed from Fairlight Road.

·        The need to retain a vegetated buffer behind proposed dwellings in the Mulgoa precinct, to preserve the visual character of that locality, when viewed from Fairlight Road.

Bushfire

Despite being accompanied by a Bushfire Hazard Assessment report, it appears there has been no consultation with the Rural Fire Service (RFS).  The proposal is inconsistent with bushfire design guidelines, particularly in relation to the use of fire trails as a substitute for perimeter roads.  Consultation with the RFS is essential, as any future development application for subdivision would require RFS approval consistent with ‘integrated development’ provisions in the Environmental Planning and Assessment Act.

Traffic and access

A revised traffic report, which relies upon more current data for traffic patterns and more detailed analysis of potential impacts upon the local road network, including consideration of road safety and any need to modify existing road alignments, is required.

Flooding

There is a need for need for greater analysis to determine the extent of any flooding in proximity to proposed development in the Mulgoa Precinct.

Department of Planning processes

The State Government’s Metropolitan Strategy has identified the principal greenfield release areas required in Western Sydney to accommodate future housing needs out to 2031 for the expected population growth.  That has included the identification of significant residential development opportunities in both the North West and South West Growth Centres.  The capacity for both Penrith and other LGAs in Western Sydney to deliver additional housing from both existing planned release areas and the redevelopment of existing established areas and centres has also been factored into the Metropolitan Strategy.

 

The DoP has advised that Penrith LGA will need to accommodate in the order of 25,000 new homes up to 2031 as our share of the metropolitan growth targets.  That is to be comprised of existing planned release areas and future housing opportunities, which our initial analysis suggests can be accommodated without resorting to the conversion of rural zones in the City for urban residential purposes.  This will be further detailed in our preparation of the Urban Study and Strategy for the City this year.

 

The Department of Planning has set in place a clear process for preparing a new Citywide LEP for Penrith, which properly entails a considered and strategic approach to the long term planning for the City.  It will also need to reflect the principles and requirements to be installed in the North West Sub-region Strategy which is now on exhibition.

 

Council has appropriately approached this massive task by ensuring first that adopted strategies are in place to guide the preparation of new zones and planning controls.  Given the collaborative processes currently being engaged by Council and the State Government to develop a clear local planning framework which meets DoP requirements, the invitation to individual land owners for pursuing residential development opportunities outside of the local planning process, circumvents the ability for Council to plan for its local area in a coordinated, efficient and strategic manner.

 

It is still of great concern that the DoP and the MDP Land Supply CEO’s group continue to entertain site specific proposals outside of that process, which compromises Council’s effectiveness and transparency in the development of a sensible planning strategy for the City.  It also appears to diminish the role Council has in ensuring that development in the City is appropriate for its character and community, and does not allow for any community involvement.  Responding to this and the earlier proposals has also required the diversion of staff who would otherwise be progressing the Penrith Local Environmental Plan and Penrith Development Control Plan.

Relationship to the Local Plan process

The land is included in the draft Penrith Local Environmental Plan 2008 (Stage 1), which is currently with the Department of Planning for consideration prior to exhibition.  The controls nominated under the draft LEP 2008 (Stage 1) propose that the lands be zoned part ‘E2 Environmental Conservation’ and part ‘E3 Environmental Management’, with minimum subdivision requirements of 20 ha or 40ha.  Such controls would prevent the development outcome envisaged by the proponent.

 

A formal rezoning application for the scheme outlined in the Sustainability Assessment report has not been submitted to Council.  Should such an application be received, and supported, it may be considered as a matter for inclusion in Stage 2 of the Local Plan process.

 

Should the proponent be successful in having this matter listed on the MDP, it is unclear how this proposal might progress in relation to the current Local Plan process.  Subject to Council’s endorsement, the matter may be considered as a separate LEP, consistent with Council’s existing Release Area planning processes.  This may not be an option supported by the Department, and the proposal may therefore need to be considered as a future amendment to the gazetted Citywide Penrith Local Environmental Plan.

The next steps

It was anticipated that arising from a meeting held with the Department on 29 October 2007, attended by Council staff and State agency representatives, that the supplementary report (provided by the proponent in January 2008) would form the basis of further discussions prior to the Department forwarding the proposal to the MDP Land Supply CEO’s Group.  Those further discussions are now expected during April, following the formal identification of issues relating to the proposal.

 

This report seeks Council’s endorsement of the matters to be formally raised in the next meeting with the Department.

 

The procedure for the consideration of listing land on the MDP is far from clear, in terms of both process and timing.  Recent enquiries with the Department reveal that this process is under review and may alter, and that there is no formal meeting schedule for the Land Supply CEO’s Group.

Conclusion

It is of great concern that the Department has developed a process which enables land owners and development proponents to bring forward proposals which are prohibited under local zoning arrangements, seeking rezonings for urban purposes completely outside of the Local Plan process established by the State Government.  In considering this matter late last year, Council resolved to make strong representations to the Department of Planning to express concern over the implications that this process which stands aside from the Local Planning arrangements which the State Government has obligated Local Councils to pursue.

 

Notwithstanding these concerns, it is incumbent on Council to guide and inform proposals within the City.  Evaluation of the Sustainability Assessment report indicates several areas of concern, as outlined in this report.  Council’s endorsement of these matters will enable officers to forward a formal submission to the Department of Planning within the specified timeframes.  That submission will emphasise the need for any issues of concern identified by Council and other agencies to be further addressed and resolved by the proponent prior the matter progressing to any formal consideration by the MDP Land Supply CEO’s Group.

 

Concerns regarding the Department’s process, which encourages proposals for rezonings completely outside of the Local Plan process established by the State Government, will continue to be raised with the Department.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Rezoning Proposal - Fernhill Estate, Mulgoa Valley be received

2.     Council endorse the preparation of a formal submission on the Fernhill proposal, based on the issues outlined in this report, to the Department of Planning for its consideration.

 

ATTACHMENTS/APPENDICES

1. View

Locality Map, Fernhill Estate, Mulgoa Valley

1 Page

Appendix

  


Ordinary Meeting

10 March 2008

Appendix 1 - Locality Map, Fernhill Estate, Mulgoa Valley

 

 

 

  


The City as a Social Place

 

Item                                                                                                                                       Page

 

2        Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Overseas and Interstate Travel including results gained by recipients

 

3        Consulting with Young People - WSROC Regional Youth Advisory Committee

 

4        Improvement works to Panthers Training Field

 

5        Update of activities undertaken by the Development Services Department - Second Quarter 2007/2008

 

6        RFT 08-07/08 Supply and Installation of Backwash Water Treatment Plants

 

 



Ordinary Meeting

10 March 2008

The City as a Social Place

 

 

The City as a Social Place

 

 

2

Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Overseas and Interstate Travel including results gained by recipients   

 

Compiled by:                Diana Tuckwell, Recreation Manager's Secretary

Authorised by:             Andrew Robinson, Recreation Manager   

Strategic Program Term Achievement: The City’s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Ensure facilities and services reflect the City's diverse current and future recreation and leisure needs.

     

Purpose:

To inform Council of donations made to amateur sportspersons and/or representatives in the fields of art, music, culture for overseas and interstate travel for the October-December 2007 quarter.  In addition this report includes results gained by recipients of travel assistance.  The report recommends that the information contained in the report be received.

 

Background

Council has a policy of providing assistance to amateur sportspersons and representatives in the fields of Art, Music, Culture for the purpose of encouraging participation in international or interstate events by residents or by members of clubs based in the City of Penrith or students of schools and educational establishments within the Penrith City area and who are representing the country of Australia or the state of New South Wales.  Those requests Council has received and processed in accordance with the Policy for the period 1 October – 31 December 2007 are listed below.  Council at its Ordinary Meeting of 23 July 2007 requested a report on the results/outcomes of events attended by recipients.  That information is included further in the report.

 

OVERSEAS DESTINATIONS ($200 NZ or $300 overseas)

1.

a donation of $300.00 was made to Australian Indoor Sports Australia with a request that it be passed on to Joshua Lalor of St Clair to help defray his travelling expenses when he competed in the 2007 Indoor Cricket Junior World Series held in Bristol, UK during September-October 2007.

2.

a donation of $300.00 was made to NSW Department of Education and Training with a request that it be passed on to Jonathan Baker of East Blaxland (student of Penrith High School) to help defray his travelling expenses when he performs with the NSW Department of Education Beijing 2008 Olympic Orchestra in Beijing, China during July-August 2008.

3.

a donation of $300.00 was made to Australian Chess Federation with a request that it be passed on to Ben Harris of Emu Plains to help defray his travelling expenses when he competed in the Commonwealth Chess Championships – Open Tournament held in New Delhi, India during December 2007.

 

INTERSTATE DESTINATIONS ($100 QLD,VIC -  $150 SA, TAS - $200 WA,NT)

4.

a donation of $300.00 was made to Gymnastics NSW with a request that $100.00 each be passed on to Renee Usas of Cambridge Gardens, Sharna Rodriguez of Erskine Park and Chloe LaGarde of Plumpton (member of Penrith City YMCA Gymnastics) to help defray their travelling expenses when they competed in the Border Challenge Gymnastics Championships held in Brisbane, Queensland during September-October 2007.

5.

a donation of $100.00 was made to Australian College of Physical Education with a request that it be passed on to Catherine Mangion of Orchard Hills to help defray her travelling expenses when she competed in the Australian University Games Women’s Touch Football Competition held on the Gold Coast, Queensland during September 2007.

6.

a donation of $100.00 was made to Indoor Netball NSW with a request that it be passed on to Stacey Dowling of Glenmore Park to help defray her travelling expenses when she competed in the Indoor Netball U21’s National Championships held in Melbourne, Victoria during October 2007.

7.

a donation of $100.00 was made to Skate Australia with a request that it be passed on to Yvette Colonna-Morrow of Lapstone (member of Team Skatel based in Penrith) to help defray her travelling expenses when she competed in the 2007 World Artistic Precision Roller Skating Championships held on the Gold Coast, Queensland during November 2007.

8.

a donation of $200.00 was made to Hockey NSW with a request that $100.00 each be passed on to Melinda and Vanessa Kristaly of St Clair to help defray their travelling expenses when they competed in the National Hockey Championships held in Melbourne, Victoria during December 2007.

9.

a donation of $100.00 was made to NSW Blind Cricket Association with a request that it be passed on to Ben Felten of Penrith to help defray his travelling expenses when he competed in the Australian Blind Cricket Championships held in Melbourne, Victoria during December 2007 and January 2008.

 

Highlights of Results/Outcomes Achieved by Recipients

 

At Council’s Ordinary Meeting of 23 July 2007 it was requested that details of results/outcomes gained by recipients of this travel assistance be reported.  The following information has been provided by the recipient:

 

Joshua Lalor of St Clair - 2007 Indoor Cricket Junior World Series, UK during Sep-Oct 2007

The Australian U19’s boys team went through undefeated and won the World Cup title after beating South Africa in the Finals.  Josh had a very good tournament and was named “Best Batter”, “Best Bowler” and “Player of the World Cup” in the U19 boys category”.

Ben Harris of Emu Plains – Commonwealth Chess Championships, Open Tournament, India during December 2007.

Ben won 5 from 10 games, which placed him 100th from 280 international competitors

·  Renee Usas of Cambridge Gardens

·  Sharna Rodriguez of  Erskine Park 

·  Chloe LaGarde of  Plumpton (member of Penrith City YMCA Gymnastics)

Border Challenge Gymnastics Championships, Queensland during September-October 2007

The NSW Team achieved 2nd place at the event.  Sharna awarded 7th place overall

Catherine Mangion of Orchard Hills - Australian University Games Women’s Touch Football Competition, Queensland during September 2007.

Team achieved 6th place in First Division at the competition


 

Stacey Dowling of Glenmore Park - National  Indoor Netball Championships, Melbourne during October 2007

NSW Team finished 5th from 9 state and territory teams competing

Yvette Colonna-Morrow of Lapstone - 2007 World Artistic Precision Roller Skating Championships, Queensland during November 2007

Australian Team placed 10th from the 14 international teams competing

Melinda and Vanessa Kristaly of St Clair – National U21 Women’s Indoor Hockey Championships, Melbourne, during December 2007.

NSW Team achieved 2nd place from the 4 state teams competing

Ben Felten of Penrith - Australian Blind Cricket Championships, Melbourne during December 2007 and January 2008

NSW Team achieved 4th place from 5 state and territory teams competing

Natasha Ryan of Penrith - World Floorball Championships, Denmark during May 2007

Australian Team achieved 15th place from 20 international teams. 

Dominique O’Driscoll of Glenmore Park - Trampoline Sports World Age Group Competition (Girls 11-12 years), Quebec, Canada during November 2007.

Dominique came 22nd overall from 36 international competitors

Cian Howard of Wallacia - International Baseball Tournament, USA during August 2007.

Australian Team played some very closely contested matches, however, did not achieve a win.

Patricia Cunneen of Wilberforce (student of Penrith High School) – Department of Education Music Ensemble tour, concerts and workshops, USA during December 2007

65 students and 8 staff left Sydney for the State Schools Symphonic Wind Ensemble (SSSWE) tour to CHICAGO. We stayed with host families from Tesoro High School and performed our first concert for this school community. Then we left for San Diego where our host families were from Ranch Bernardo High. Both schools we stayed with had a student population of 3000 for years 9 to 12. Another concert for this community and attended classes for a new school experience. These schools were huge.

Next we travelled to Washington DC and had a workshop with the US Marine Band. From Washington we travelled to Chicago to attend the Mid West Clinic. This is an annual conference of about a week and our ensemble was one of two bands invited to play from outside America. We did a lot of rehearsing, with guest conductors, and played our repertoire which included music by Australian composer, Ralph Hultgren.

It was just an amazing experience which I don't believe I will ever forget. Once again I wish to thank Penrith City Council for their support.”

 

 

 

RECOMMENDATION

That the information contained in the report on Assistance Towards Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Overseas and Interstate Travel including results gained by recipients be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

10 March 2008

The City as a Social Place

 

 

The City as a Social Place

 

 

3

Consulting with Young People - WSROC Regional Youth Advisory Committee   

 

Compiled by:                Kelly Watson, Youth Development Officer

Authorised by:             Erich Weller, Community and Cultural Development Manager  

Requested By:             Councillor Susan Page

Strategic Program Term Achievement: Strategies are in place to respond to the social and health needs of the community.

Critical Action: Support community organisations to address the differing needs and issues of the various age groups through Council's policy responses, program initiatives and advocacy.

     

Purpose:

To provide information about Council's current agreed practice of consulting with young people and to advise Council of the current process for youth representation on youth advisory committees.  WSROC is considering establishing a Regional Youth Advisory Committee.  The report recommends that Council endorse the proposed approach as outlined in this report to enable a young person from Penrith City to be selected on the proposed WSROC regional youth advisory committee.

 

Introduction

The Western Sydney Regional Organisation of Councils (WSROC) has resolved to further investigate how it might work with member councils to establish a Regional Youth Advisory Committee.  Some councils in Western Sydney are likely to use their existing youth consultative committees or youth councils to select their representative.  The Western Sydney Regional Organisation of Councils Program Co-ordinator Human Services has held initial meetings with Youth Development Officers from across Western Sydney to develop, cost and formulate an appropriate model. From these discussions, it is likely that this new Regional Youth Advisory Committee will be launched on International Youth Day on the 12th August 2008.

 

On the basis of an extensive report and discussion paper in June 2005, Council reconfirmed its position to consult and involve young people in Council’s decision-making processes, with a focus on ensuring contributions from the range of age groups (12-24 years of age), family background and sub-cultures that in large part define youth identities, interests and priorities.  Consultation with young people in the City has previously confirmed that a cross-section of young people were of the view that a youth council was not the best way to consult and involve a broad range of young people in Council processes.

 

This approach to consultation and participation by young people in Council processes is in line with Council’s Participation Policy and Manual.  In particular Council’s approach to consultation and participation by young people emphasises in Council processes involvement and collaboration, rather than simply information.

 

This report provides more detail on the matters covered in this introduction as well as outlining a proven process that will enable a young person from Penrith City to be represented on the proposed WSROC Regional Youth Advisory Committee.

Background

In June 2000, Penrith City Council made a decision to undertake a Youth Needs Audit.  The Audit was conducted over an 18 month period with the audit report being endorsed by Council in 2002.  The aims of the Youth Needs Audit process were to:

 

·        identify the unmet needs of young people in the City;

·        determine which are the priority needs of young people;

·        find out the views of young people on how best to consult with young people in the City.

 

One of the areas investigated within the Youth Needs Audit was the issue of consultation. Primarily, the Audit examined the preferred ways through which a broad range of young people would like to be consulted with by Council.  The response of young people in this section of the report clearly stated that any consultations with young people need to:

 

·        include a diverse representation of young people;

·        be held within their own communities, including at schools and youth centres;

·        be accessible;

·        be advertised where young people would access the information;

·        be communicated in a youth friendly language.

 

The preferred methods for consultations, as discussed by the young people at the Youth Needs Audit consultations, were:

 

·        small focus groups;

·        forums in which young people can meet elected representatives and discuss issues that are relevant to young people’s lives;

·        informal and friendly occasions.

 

The above methods were those identified as also providing opportunities for a diverse range of young people to mix and share different ideas.

 

The approach adopted in consulting and involving young people in the development of the Audit has continued to be responsive, flexible and effective.

 

It is important to also stress that young people are not homogenous.  The interests of 12 to 14 year olds are in most cases very different from the 15 to 17 year age group.  Those 18 and over invariably have another set of priorities.  Within age groups there are also very different sub-cultures, for example, there are “skate”, “grunge”, “hip-hop”, “Goth”, “straight” and others.

 

No single method of consultation is likely to ever provide a bridge between these different age groups, sub-cultures and priorities.

 

On occasions, establishment of a Youth Council has been raised as one mechanism of consultation with young people.  A number of Councils have established youth councils or similar structures.  There are some commonalities as well as differences in how these youth councils have been established and in how they operate.

 

At a number of the consultations undertaken with young people as part of the Youth Needs Audit, young people were asked if they believed a youth council was the most appropriate mechanism for consultation with young people in the City.  Generally, the response was that a youth council or advisory committee was not the best method of consultation. 

 

As pointed out in the Introduction to this report, in 2005 Council again reconfirmed its approach to consultation with young people in the City – that is that consultation with, and contributions by, young people to decision-making processes were most effective on matters of particular and often immediate relevance to young people.  Thus Council, together with its partners, has organised many consultations with young people in the last few years.  A summary of the major engagement/consultation processes is provided in the next section.

 

This approach to involving and consulting young people was also reconfirmed in the context that there are many existing opportunities for young people to participate in leadership programs, both within the City and more broadly.  This includes the recently announced “Australia 2020 Summit” in Canberra at Parliament House on 12th and 13th April 2008.  Also on a national level, young people may participate in the National Youth Roundtable, or the National Indigenous Youth Leadership Group. Within NSW, opportunities include the NSW Youth Advisory Council, local Student Representative Councils and Aboriginal Student Leadership Programs (Department of Education and Training). The NSW Commission for Children and Young People also have a Young People’s Reference Group.

 

In addition many local and city-wide service clubs provide youth leadership opportunities.  Penrith City Council also supports the annual Student Exchange Program between Penrith City and Fujieda in Japan.  Up to six young people from Penrith City participate each year.

Consultation with Young People in 2007/08

Council officers are regularly co-ordinating or participating with community and government partners in consultations with young people in the City.  In some cases these will be project-based consultations with the aim to ensure that a project is responsive to young people’s needs and aspirations.  In other cases it may be to ensure that Council and other partner decision making processes take into account the views of young people and facilitate outcomes that do not adversely impact on young people.

 

Some examples of these consultations are provided below.

 

·        early in 2007 a youth survey was undertaken as part of Council’s Cranebrook Street Work Project to assist with the effective delivery of this initiative in supporting young people in the area

·        in March 2007 young people in Cranebrook from the local high school participated in the Youth Services Expo to ensure young people in the area were aware of the range of local and City-wide services that are able to assist young people, including with employment and training

·        in April 2007 consultations were held with young people at the major city-wide Youth Week event to assist Council and community partners in developing effective programs for young people in the City

·        in July 2007 young people from a couple of local youth services were involved and contributed to the “Out and About” project led by the University of Western Sydney to canvas young people’s views on the use of different open space areas and to which extent these meet diverse local needs

·        during September and October 2007 a series of consultations were held with children and young people in Kingswood Park to gain their views on what they like about their neighbourhood and what they might like to change (these views are being included as part of Council’s Kingswood Park Neighbourhood Action Plan)

·        in November 2007 the Penrith Police Command, Council and youth services together consulted with young people who were frequenting the Plaza and surrounds on Thursday nights.  This information assisted further development of plans for the public domain area between the Westfields Plaza and the Joan Sutherland Performing Arts Centre and Council

·        as part of the development of the Cranebrook Skate Park considerable support has been provided by Council’s Youth Development Officer, Community Programs Co-ordinator and local community partners to involving young people in the design and final location selection for the skate park.

 

Additional consultations are currently being planned with young people on a review of Council’s youth website, www.want2know.com.au.

Youth Representatives on Committees

Currently, there are two main ways in which Council officers can facilitate the process to have youth representatives from the Penrith LGA on committees and at forums.

 

Firstly, Council can promote appropriate processes that call for young people to express an interest in participating on a committee. Promotion usually involves circulating any opportunities through the extensive youth sector networks, schools and other organisations as relevant. Young people have the opportunity to respond to the promotion and approach Council or their local youth service for support in completing an application with the agency seeking youth representation, managing selection, and resourcing of the committee.

 

The second way is that Council plays a more direct co-ordinating role with Council specifically requesting that the youth sector, schools and other relevant organisations promote the opportunity for young people from their service or their networks to nominate for a committee.  Invariably, only a few nominations are received.  Council’s Youth Development Officer can meet with the interested person/s and assistance can be given to support their application. This process was used most recently with the NSW Government Youth Advisory Council. One young person from the Penrith LGA that the Youth Development Officer assisted has been successful in going through to the second round of the selection process.

 

This second option is the most preferable insofar as it is more structured and recognises Council’s role as a member of WSROC.  In addition it enables, if required, some level of mentoring and support to the young person finally selected.  If there are a number of applications from Penrith City, Council could manage the selection process with WSROC providing the framework (e.g. criteria that applicants would need to demonstrate that they meet) with one young person selected to “represent” Penrith City on the regional committee.

 

Appropriate report-back mechanisms would also need to be considered by WSROC and Council.

Summary

This report provides an overview of Council’s agreed practice for involving different groups of young people in Penrith City in projects and Council processes that are of priority, interest and concern.

 

Over the last 12 to 18 months Council has involved young people in contributing to a number of different Council and community partner initiatives and projects.  Council’s leadership in this area is recognised and acknowledged as delivering positive outcomes for young people in the City.

 

Young people between the ages of 12 and 24 have many varied and different priorities.  There are also many different youth sub-cultures, which contribute to the strength and identity of a young person.

 

A number of examples of Council’s consultations with and involvement of young people are outlined in this report.

 

The preferred approach to selecting a young person from Penrith City to participate in a WSROC Regional YAC has also been outlined in the report.  In summary this would involve Council’s Youth Development Officer working with other Council youth officers in Western Sydney and WSROC.  Although the details are still to be finalised by WSROC it is envisaged Penrith Council, utilising the framework developed by WSROC including selection criteria, would call for expressions of interest from young people to participate on the regional YAC.

 

This would be supported by Council promoting the opportunity for expressions of interest through youth networks, schools, Council’s website and related promotion.  Council would then establish a small selection panel to apply the criteria to the expressions of interest. 

 

Council’s Youth Development Officer will be able to provide some assistance to young people considering submitting an Expression of Interest, as well as to the young person finally selected.

 

RECOMMENDATION

That:

 

1.       The information contained in the report on Consulting with Young People - WSROC Regional Youth Advisory Committee be received

 

2.       Council endorse the approach as outlined in this report to selecting a young person from Penrith City to participate in the proposed WSROC Regional Youth Advisory Committee.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

10 March 2008

The City as a Social Place

 

 

The City as a Social Place

 

 

4

Improvement works to Panthers Training Field   

 

Compiled by:                Raphael Collins, Parks Construction & Maintenance Manager

Authorised by:             David Burns, Director - City Operations   

Strategic Program Term Achievement: The City’s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Ensure facilities and services reflect the City's diverse current and future recreation and leisure needs.

     

Purpose:

To advise Council about the improvement works that were undertaken on the training field adjacent to Panthers stadium.  The report recommends that Panthers be reimbursed for the cost of the work carried out to the training field.

 

Background

A number of factors led to a decision by Panthers to carry out essential improvement works on the stadium training field. Last season a number of teams transferred over to this field from the Hickeys Lane and Coombes Drive facilities. Approximately 10 sides are using this field which caused excessive damage from wear and tear.

 

Last June, due to excessive rain, Panthers were forced to close the field to nearly all teams. This caused considerable agitation to players and coaches.

 

In July, Panthers put forward a proposal to install a subsurface drainage system throughout the field that would allow for improved management practices to be implemented. Trenches were excavated every (5m East to West) and (3m North to South) to install agricultural drainage lines and enable runoff to be captured in a tank reservoir. It is intended this water will be recycled for irrigation at a later stage. The proposal also involved the installation of an irrigation system that currently uses River water.

 

Work commenced on the project immediately after the 2007 season (September) and was completed in October. Total cost of the work was ($70,032 excluding GST).

 

The results of the drainage and irrigation systems has had an immediate benefit on the condition of the field. The high usage of the field is continuing with very little impact on the field surface.

Current Situation

The income from the rental structure associated with the lease of the Penrith Stadium with Penrith Rugby League Club Limited is managed by Council’s Property Development Department.  Each year as the base rent is received in January, the additional condition of the lease relates to a 10% return from advertising around the ground that the Club receives. The advertising is not received until March of each year once the Club has finalised all the advertising arrangements for the previous 12 months. The funds are distributed to the Property Development Reserve and at the same time are allocated to Parks Construction & Maintenance Department to service the entire Howell Oval Panthers Stadium Precinct for on going Parks improvements.

Financial Services Managers Comments

As the works completed to the training field have provided an ongoing improvement to the precinct it is appropriate that funds held from the rental arrangements with Panthers are used to fund the works provided.  Funds of $104,700 are currently held in reserves for expenditure on this precinct.  It is proposed that the costs of $70,032 are re-imbursed to Panthers from this reserve.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Improvement works to Panthers Training Field be received

2.     Re-imbursement of $70,032 be provided to Panthers for the works completed to the training field.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

10 March 2008

The City as a Social Place

 

 

The City as a Social Place

 

 

5

Update of activities undertaken by the Development Services Department - Second Quarter 2007/2008   

 

Compiled by:                Peter Wood, Development Assessment Coordinator - North

Warwick Stimson, Development Assessment Co-ordinator - South

Shari Hussein, Development Enquiry Unit Co-ordinator

Steve Barratt, Building Regulatory Coordinator

Stephan Netting, Building Approvals Coordinator

Alison Veron, Secretary Management Team

Authorised by:             Paul Lemm, Development Services Manager   

Strategic Program Term Achievement: Redevelopment of existing areas contributes to safe, sustainable, affordable and satisfying living environments and cohesive communities.

Critical Action:  Formulate and implement social and cultural strategies for redeveloping established areas that support cohesive communities.

     

Purpose:

To provide Council with information relating to the Department's performance and compliance activities.  The report recommends that the information be received.

 

Introduction

This report is for the period October – December 2007, and the report format is as follows:

 

1.   Development Services

2.   Legal Matters

3.   Other Development Services

4.   Service Improvement

 

The highlights of the Development Services Department during this quarter include:

 

·    Council successfully negotiated and mediated on two appeals

·    An online DA tracker is currently being trialled by Council staff

·    The inaugural heritage incentive scheme commenced.

·    Staff appointed in accordance with the approved service adjustments of the Building Approvals Unit

1.       Development Services

The 2007/08 Management Plan provides Key Performance Indicators (KPIs) for the provision of key development services (eg. development assessment and issuing of construction certificates).  The performance achieved in this quarter is reported below.  Other development services (eg. fire safety and building audits) are detailed later in this report. Figure 1 outlines development activity in relation to the total number of applications allocated, assessment in progress and determined each month for the year to date.

 

 

 

Figure 1

1.1     Key Performance Indicators (KPIs)

Figure 2 illustrates the Department’s service, in relation to measurable KPIs for Development Applications for the quarter and provides a comparison with the previous year to date. KPIs are achieved but for Integrated Applications. Integrated applications have experienced delays from the State Agencies providing their advice about development and their subsequent General Terms of Approval.

 

Figure 2

 

KPIs

KPI %

(Target)

2007 December Quarter

2006 December Quarter

Mean processing times (days) for Development approvals (as reported to Dept of Local Government)

40

40

32

Median processing times (days) for Development approvals (as reported to Dept of Local Government)

35

24

27

Percentage of Integrated Applications determined within 60 days

60

45

75

 

 

Figures 3 and 4 show a comparison of KPIs achieved for major and minor development applications between the December ’06 and ’07 quarters. The comparison with the previous year is provided for reference only, as the 2007-2008 Management Plan has adopted new KPIs to more accurately reflect notification as a primary factor influencing the complexity of the Development Applications. The major/minor split separates industrial, commercial and larger scale rural/residential development applications from smaller scale residential applications including single dwellings, alterations and additions.

 

Figure 3

 

 

Figure 3 demonstrates that the Department is achieving KPIs for determinations within 90 days. It is also evident however that “major notified” and not notified development application determinations within 40 days were marginally under the 60% & 75% KPIs respectively. More attention will need to be devoted to the Major DAs determined within 40 days to bring the performance nearer the KPI.  This may involve having a concentrated program to specifically focus on DAs less than 40 days being less inclined to negotiate outcomes and streamline processes.

 

Figure 4

Figure 4 demonstrates that all KPIs were well exceeded for minor development applications with some improvements over what was achieved in the same quarter last year.

 

The following table provides details of KPIs for Council’s Building Approvals & Certificates services for the quarter only. These KPIs have not changed from the previous management plan.

 

Figure 5

 

Application Type

No. Determined

No. Determined within Target

% within Target

Target

Building Certificates

43

39

91%

90% within 21 days

Construction Certificates

206

176

85%

85% within 28 days

Complying Development Certificates

5

5

100%

100% within 7 days

Compliance Certificate Inspections

563

548

97%

100% within 24 hours of booking

Occupation Certificates

150

142

95%

100% within 7 days of satisfactory final inspection

TOTAL

967

910

 

 

 

As shown in Figure 5 the KPIs in this quarter were met except those for the determination of Compliance Certificate Inspections and Occupation Certificates.  The actual performance for the determination of Compliance Certificate Inspections and Occupation Certificates was respectively only 3% and 5% less than the KPI.  Over this period there have been changes in resourcing which has contributed to the KPIs not being reached.  Overall the performance is considered satisfactory.

 

2.       Legal Matters

The following provides a description and status of legal matters on hand during the quarter:

2.1     Slavoljub Prgomelja v Penrith City Council - 131 Park River Road, Mulgoa

This matter was the subject of a Class 1 Appeal. The applicant seeks to subdivide a 5.161 hectare lot into two lots of 2.44 hectares and 2.73 hectares respectively. The DA included an objection pursuant to State Environmental Policy No 1 - Development Standards seeking a variation of the minimum 10 ha lot size requirement contained in Clause 13 of Sydney Regional Environmental Plan No 13 – Mulgoa Valley.

 

Given that the variation of the development standard is greater than 10%, the concurrence of the Department of Planning is required. Council officers are satisfied with the SEPP 1 objection in that the proposal is consistent with the objects of the zone. The Department of Planning refused to grant concurrence then declined to be a party to the proceedings or appear at the hearing of the matter. The hearing occurred on 27 November 2007 and the appeal was upheld with the Court issuing consent orders.

 

Commissioner Tuor found that:

 

·           The proposal meets the objectives of the standard and the SEPP 1 objection is well founded;

·           The proposed subdivision will therefore not impact on the visual and scenic amenity of Mulgoa Valley, productive agricultural or environmentally sensitive land;

·           In relation to the Department’s concern about precedent, it sought not to be represented at the hearing but its main issue appears to relate to the loss of productive agricultural land in the area. The evidence before me is that the site is not productive agricultural land. Its subdivision would not be a precedent for other subdivision applications. Future applications for other sites would need to considered on their merits and assessed against the purpose of the standard.”

 

2.2     Gnam Pty Ltd  v  Penrith City Council  -  14 Bennett Road, St Clair

 

This matter was the subject of a Class 1 Appeal over Council’s refusal of an application for a Child Care Centre. The application was refused primarily as it did not comply with Council’s minimum landscaped area provision which applies as a development standard under Penrith Local Environmental Plan 1998 – Urban Land.

 

The appeal was the subject of mediation on 17 December 2007 as Council was not opposed to the proposal, however had no statutory means of approving it where an objection to the development standard had not been made. Resulting from the mediation, the Court made orders for the applicant to submit additional information and on 22 February, in light of the new documentation, the appeal was upheld.  The Court was provided with conditions of development consent by Council on 3 March 2008 to be issued with the determination.

3.       Other Development Services

3.1     Pre-DA Service

The Pre-DA service provides an appointment based service to review preliminary plans and identify issues to be addressed prior to lodging a development application or construction certificate.  As shown in Figure 6 below, the percentage figures for the Oct – Dec 2007 period show continued demand in commercial / industrial or other proposals compared to residential.  The total number of meetings for the quarter has levelled out but there has been a moderate increase relating to proposed subdivisions.

 

Figure 6

Current Qtr

Multi-unit Housing

Dual Occupancy

Commercial

Industrial

Other*

TOTAL

Oct – Dec 2007

4

8

18

15

45

Percentage

9%

18%

40%

33%

100%

*Other means: community uses (4), rural uses (5), child care centres (1) and subdivision (5).

 

Previous Qtr

Multi-unit Housing

Dual Occupancy

Commercial

Industrial

Other

TOTAL

Jul – Sep 2007

5

7

23

15

50

Percentage

10%

14%

46%

30%

100%

3.2     Heritage Service

An overview of the heritage program for 2007/08 was provided to the Development Regulation Working Party on 11 December 2007. The Heritage Service includes:

 

·      Promotion/marketing of the Heritage Service and other incentives

·      Support for the Heritage Committee

·      Co-ordinating the Heritage Advisory Service

·      Conducting training/education programs for the public, the committee and council staff

·      Providing advice at pre-lodgement meetings on heritage matters

·      Providing input into strategic heritage matters (eg. citywide LEP/DCP, heritage study)

 

In early 2008 a Heritage Service Action Plan will be formulated (together with the Heritage Committee) based on the above key areas.  This will prioritise key actions, identify resource needs and align the heritage service to other areas (eg. timing of heritage events and other Council events).

3.2.1  Heritage Advisory Service

The service provides free-of-charge access to a Heritage Advisor to review proposals before, during and after the development application process.  During this quarter, 2 advisory days were held (25 October 2007 and 22 November 2007) to review a total of 16 proposals.

3.2.2  Heritage Incentive Scheme 2007/08

The 2007/2008 Heritage Assistance Fund is a new fund  set up to assist with the process of seeking development approval, and in undertaking work on heritage items and on sites within heritage conservation areas of heritage importance.  This year’s funding emphasis is on modest scale development changes, maintenance or modifications to domestic buildings (eg. painting dwellings, fences and guttering).  Applications for funding closed in December 2007 and a total of 19 applications have been received.  A separate report to Council will recommend allocation of the $30,000 funding based on the criteria in the Heritage Assistance Fund.

4.0     Building Audits

This program involves the review of development application files to ensure compliance with conditions of consent.  It is an important activity as it confirms that Council’s legislative responsibilities are met, reduces the likelihood of future litigation, and reduces the risk to the lives of occupants of premises under review.

 

During the quarter, the Building Audit Program focused on inspecting building sites to determine if satisfactory sediment and erosion control measures are in place on these building sites.  54 residential building sites were inspected, with 5 prevention notices and 1 penalty infringement notices being issued.

 

206 files for residential developments were audited during the quarter.  The majority of outstanding issues identified were minor and are being resolved by negotiation.  No enforcement action was instigated for any of the files reviewed.

 

Any audit that reveals non-compliance with the conditions of consent that is not resolved by negotiation is pursued with future enforcement action.  The enforcement action involves:

 

·    The issue of notices and orders

·    Issuing Penalty Infringement Notices

·    Placing notations on Council’s Property Information System

·    Instigating Court procedures

 

The enforcement action is continued until the compliance is achieved.

4.1     Fire Safety Program

This program comprises the approval and annual inspections of Places of Public Entertainment and the registration of Annual Fire Safety Statements on Council’s database.  The Environmental Planning and Assessment Act requires Council to assess and determine development applications for entertainment venues.  Annual inspections and review of approvals is a vital activity to ensure that safety levels are maintained.

 

During the quarter, 97 new Annual Fire Safety Statements were submitted to Council, increasing the total number of premises on Council’s database to 997. 

 

Currently, there are 50 premises on the database that have Place of Public entertainment approvals.  During the quarter, 10 entertainment approvals were renewed for a further 12 months. No new approvals were issued for venues.

 

Owners of commercial and industrial premises are required by legislation to submit an Annual Fire Safety Statement to Council, demonstrating that required fire services installed in their buildings are being maintained to an appropriate level.  As part of the Fire Safety Program, these certificates are reviewed to ensure that all fire services have been checked, and that the certificates have been completed in accordance with the requirements of the legislation.  The certificates are also registered on a database.  Owners are reminded of their responsibilities, and appropriate enforcement action is taken if they do not comply with these responsibilities.

 

This program has been implemented to reduce risks to life by encouraging building owners to maintain fire services so that in an emergency they are likely to operate effectively.  This equipment is designed to either warn building occupants of hazardous conditions and/or suppresses those conditions.

 

4.2     Enforcement Matters

The following table details the complaints received and actioned during the quarter.

 

Complaint Type

Received

Action completed

Unauthorised / Non-compliant development

63

63

Construction Sites

4

4

Dangerous Structures

7

7

Stormwater Flooding - Urban

15

15

Swimming Pool Fencing

4

4

Waste Management

0

0

Fire Safety

2

2

Conditions of Approval

5

5

 

During the quarter, a total of 100 complaints relating to building matters were received, with 100 (100%) being resolved.

 

4.3     Customer Service

The Administration Unit of the Development Services Department handles all Customer Service functions, and in this quarter achieved the following results:

 

·    Answered approximately 6,410 incoming phone calls;

·    Produced 236 Outstanding Notice Certificates;

·    Acknowledged 251 complaints;

·    Answered 179 requests made under Section 12 of the Local Government Act;

·    Acknowledged over 123 submissions made in relation to development applications;

·    Scanned and converted over 100 consents into the new development application system;

·    Attended 42 pre-DA meetings and prepared documentation;

·    Attended over 24 clearing house meetings and prepared documentation;

·    Prepared over 435 Development Application consents, 94 Construction Certificates and 140 Occupation Certificates.

5.       Service Improvement

5.1     On-line Planning Services

A separate report on this matter was presented to the Procedures and Systems Team Meeting (PST) on 20 November 2007 and to the Development Regulation Working Party on 11 December 2007.  This project involves three phases. Phase 1 will deliver the electronic DA tracker and register, online mapping and basic DA statistical reports. Phase 2 will deliver electronic lodgements of DAs while Phase 3 will deliver online and interactive LEPs and DCPs. 

 

In December an internal trial of the DA tracker (part of Phase 1) commenced.  It is anticipated that an online DA tracker will be publicly available in February/March 2008 following further enhancements and an external user group trial.  A report will be presented to Council in the next quarter.

 

In the last quarter, further investigations were made into software options available to support the electronic lodgement of applications, provide online forms and online payments for certificates (eg. Planning (S149) Certificates).  Discussions have been undertaken with comparable councils and also with agencies such as the Department of Lands to explore current best practice approaches such as Smartforms. 

 

The NSW Government’s planning reform discussion paper, “Improving the NSW Planning System”, aims to make ePlanning (electronic planning) an integral part of the way Councils do business.

 

The State Government is aiming to have local councils implement the following ePlanning targets:

1.   Online DA tracking within 2 years

2.   Exempt and Complying Codes to be online within 2 years

3.   149 certificates to be online within 2 years

4.   LEP tracking system within 3 years

 

Council’s online planning project will achieve some of the planning reform goals well within the proposed timeframes.  Other ePlanning initiatives may take longer and require additional corporate resources.

 

5.2     Service Adjustment – Building Approvals

As reported to Policy Review Committee on 30 July 2007, a review of Council’s Service Adjustment – Building Approvals was completed in the fourth quarter of 2006/2007.  The review identified a number of changes to improve the delivery of service.  These include improvement initiatives, the appointment of additional staff, modification of the existing service delivery model and the adoption of a more contemporary business model.

 

Implementation of this review commenced during the quarter and, in accordance with the review, implementation of the “modified model” is proceeding.  The “modified model” includes service improvements identified by the review and proposes changes to the existing model.  The changes to the existing model include a restructure of the Building Approvals Unit into an Approvals Team and a Regulatory Team.  The functions, roles and responsibilities of these teams, and the officers within these teams, have been decided.

 

Recruitment for additional staff identified in the review has been completed.  The new structure of the Building Approvals Unit will be implemented when these staff commence early in the third quarter.

Conclusion

The development activity continues to be moderate, however there is a sustained increase in the commercial/industrial sector (evidenced by pre-DA enquiries) and in the support of major project assessment.  The performance of development services given the resourcing challenges has been sound.

 

Further implementation of the Building Approvals Unit review will be undertaken in the next quarter and the planning services online project.  This is a critical phase for Penrith as a Regional city to prepare implementation strategies and business processes for the impending potential development arising from the urban release areas.

 

 

RECOMMENDATION

That the information contained in the report on Update of activities undertaken by the Development Services Department - Second Quarter 2007/2008 be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

10 March 2008

The City as a Social Place

 

 

The City as a Social Place

 

 

6

RFT 08-07/08 Supply and Installation of Backwash Water Treatment Plants   

 

Compiled by:                Mal Ackerman, Supply Co-ordinator

Rebecca McCaskill, Supply Officer (Contracts)

Erik Henricksen, Pools Superintendent

Authorised by:             Andrew Robinson, Recreation Manager  

Strategic Program Term Achievement: The City’s recreation and leisure facilities and services meet its needs and are optimally used.

Critical Action: Ensure facilities and services reflect the City's diverse current and future recreation and leisure needs.

     

Purpose:

To report on the assessment of the Backwash Water Treatment Plants tender and to seek endorsement to proceed with the supply and installation of a Backwash Water Treatment Plant at Penrith Swimming Centre and Ripples Aquatic Leisure Centre.  The report recommends that Council endorse the recommended supplier to undertake the contract.

 

Background

The NSW Government’s 2004 Metropolitan Water Plan for Sydney noted “Sydney is using more water than is sustainable”.  It has been identified that over the next 25 years, Sydney’s water supply will not be able to sustain the demand for a growing Sydney population.  In response to this, the 2004 Metropolitan Water Plan includes a number of initiatives to respond to the current drought and to ensure the continuity of a potable water supply for the residents of Sydney now and in the future.

 

The Water Way Plan (adopted December 2005) and Water Savings Action Plan (adopted May 2006) identifies opportunities to reduce Council’s water consumption. One of the potential cost effective measures identified for reducing potable water use outlined in the Water Savings Action Plan is to investigate the installation of a backwash reuse system and rainwater tanks at the Ripples Leisure Centre and Penrith Swim Centre. 

 

Public swimming pools are important assets in our communities promoting health and well being, providing an avenue for social interaction and contributing to a local identity.  One of the main downfalls of community swimming pools is that they consume large amounts of water each year. Ripples Leisure Centre consists of one outdoor Olympic sized swimming pool, two outdoor toddler/splash pools, one indoor 25m-lap pool, an indoor recreational pool and a spa. The Penrith Swim Centre comprises of one 7-lane 50m pool, one 17m multipurpose pool, and two toddler/splash pools.

 

The backwash recycling project at the Ripples Leisure Centre and Penrith Swim Centre will replace the current practice of sending an average of 246 kL/week of backwash water to sewer by treating and returning approximately 75 percent for reuse in the pool with the approximately another 5 percent to be utilised for subsurface irrigation on the sites.  This project will reuse almost 80 percent of the 12,792kL of water normally wasted each year at the swim centres. 

Current Status

The project team has encountered some challenges in delivering the project.  In the main the need to examine a diverse range of technical data associated with a number of potential systems capable of achieving the outcomes sought by Council has required considerable investigation.  Furthermore, the recent fire at the Penrith Swimming Centre which destroyed the area identified to house the equipment, has required some reassessment.

 

Rainwater harvesting tanks (1 x 10,000 litres and 1 x 22,500 litres) have been installed at Penrith Swimming Centre for irrigation purposes.  The larger tank is also delivering water to the male and female toilets at the Centre.

 

The tender process has been completed and it is anticipated that upon receiving Council approval the project can proceed and be completed within the appropriate timeframe.

Tender Evaluation Committee

The Tender Evaluation committee consisted of:

 

·           Mal Ackerman (Supply Coordinator)

·           Rebecca McCaskill (Supply Officer – Contracts)

·           Eric Hendrickson (Penrith Swimming Centre – Pool Superintendent)

·           Geoff Yates (Ripples Aquatic Leisure Centre – General Manager)

·           Graham Howe (Building Projects Coordinator)

Tender Evaluation Criteria

The selection criteria advertised and used in selecting the successful Tenderers were:

 

Mandatory Requirements

Management & Administration

·      Critical Assumptions

·      Conforming Requirements

·      Conflict of Interest

·      Insurance

·      Response to Conditions

·      Declaration

·      Compliance Statements

·      Company Resources – Personnel

·      Support Systems

·      Reporting Capabilities

·      Quality of Product/Services

·      OH&S Management

·      Environmental Management

Statement of Requirement

Business Category

·      Demonstrated Ability

·      Project Timeline

·      Project Specification

·      Financial Viability

·      Employees

·      Business Record

·      Safety Record

Cost / Price Category

 

·      Price

 

Summary of Tenders Received

A total of five offers were received from the following suppliers in response to the advertised tender.

 

·           CLM Excavations Pty Ltd

·           Dioxide Pacific Pty Ltd

·           iPools Australia Pty Ltd

·           Prime Water Technology Pty Ltd

·           Siemens Ltd

 

The submission received from CLM Excavations Pty Ltd was not included in the short list, based on the submission from the company not having any evidence of similar scope projects that were completed and operational. CLM Excavations Pty Ltd submission included a tendered price of $431,208 to supply and install the equipment at Ripples Aquatic Leisure Centre and a price of $420,409 for Penrith Swimming Centre.  Based on the reasoning that proven experience and capability were heavily weighted, and price quoted exceed the budget considerably, the evaluation team excluded CLM Excavations Pty Ltd from the final evaluation process.

Criteria Evaluation

Following the evaluation of the remaining three submissions the evaluation committee determined that all tenderers demonstrated compliance against each of the evaluation criteria.

 

Based on the compliance, proven ability, experience, project timeline and cost the evaluation team recommends that iPools Pty Ltd is to be engaged to undertake the contract for the supply and installation of a backwash water reuse system at Penrith Swimming Centre and Ripples Aquatic Leisure Centre and that there was no clear advantage to Council in selecting any of the remaining Tenderers.

Price Evaluation

Tenderers were requested to provide an individual lump sum total for Penrith Swimming Pool and Ripples Aquatic Leisure Centre for the supply and installation of a backwash water reuse system at each site.

 

The table below (Table 1) states the tendered prices submitted by the three short listed companies in order of lowest to highest for each site, Penrith Swimming Centre and Ripples Aquatic Leisure Centre.

Table 1

Tenderer

Penrith Swimming Centre

Ripples Aquatic Leisure Centre

Total

Prime Water Technologies Pty Ltd
*Tanks & Associated Plant Equipment not Included

 $          157,521.00

 $          167,721.00

 $         325,242.00

+ cost of additional Plant and Equipment (see comments below)

iPools Australia Pty Ltd

 $          199,900.00

 $          169,200.00

 $         369,100.00

Siemens Ltd

 $          208,320.00

 $          216,220.00

 $         424,540.00

Dioxide Pacific Pty Ltd

 $          283,080.00

 $          191,689.00

 $         474,769.00

The submission received from Prime Water Technologies Pty Ltd did not include specific items ie: Backwash holding water tanks, and associated plant equipment, at an estimated cost in excess of $50,000.  The evaluation team took into account the associated costs above the tendered price, in the final evaluation of the submissions. Given the uncertainty associated with these exclusions Prime Water Technologies Pty Ltd were not considered a preferred Tenderer.  Given this, the Tender Evaluation Committee considered that iPools Pty Ltd would give the most cost effective solution.  There is no advantage, given the comments below as to iPools Pty Ltd experience, in considering the other tenderers further.

General Comments

iPools Pty Ltd is based in St Ives and they have several years industry experience and have completed several similar projects throughout New South Wales, Canberra and Queensland,  including Singleton Gym and Swim, Gosford Aquatic Centre, Albury Olympic Pool and Noosa Aquatic Centre.  Following reference checks, including system capability and system maintenance, this company is considered to be more than capable of undertaking the contract and maintaining the plant.

Grant Information

Council will recall a successful grant application to the Department of Energy, Utilities and Sustainability (DUS) in 2007 for $325,490.  In addition, an amount of $61,250 was identified to complete the project and is to be funded from Council’s Sustainability Revolving Fund.

Financial Services Manager Comment

This project has two main components, the installation of rainwater harvesting tanks and a backwash treatment system at both Ripples Leisure Centre and Penrith Swim Centre.  Both of these elements combine to assist Council in delivering the objectives that have been outlined the Water Savings Action Plan and Waterway Plan on two of our top water consuming sites.  The new system also ensures that Council complies with all Sydney Water regulations in relation to Pool Backwash Systems.  To date only the installation of water tanks at Penrith Swim Centre has been completed, therefore the installation of a rainwater harvesting system at Ripples and the Backwash treatment system at both facilities is needed to complete the project.  The total project cost and available funds is outlined below:

 

Funding Sources

 

 

DUS Grant

$325,490

 

Sustainability Revolving Fund

$61,250

 

 

$386,740

Project Expenditure

 

 

Documentation and Consulting Services

$24,390

 

Installation of Rainwater Systems

$23,800

 

Installation of Backwash Treatment Systems

$369,100

 

 

$417,290

Current Shortfall

$30,550

                  

It is proposed that the funding shortfall be addressed by reallocating $30,550 from this years Asset Renewal program to this project.  The Asset Renewal program includes $310,157 for asset renewal at Ripples in 2007/08.  The installation of this backwash treatment system at Ripples will remove the need for some existing pumps and plant items to be replaced as part of this program.  A report will be submitted to Council about the condition of the facility and repairs required at Ripples Aquatic Centre.

Summary

The company recommended for acceptance has the demonstrated capability and has experience in carrying out the scope of project.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on RFT 08-07/08 Supply and Installation of Backwash Water Treatment Plants be received

2.     iPools Pty Ltd be engaged as the Approved contractor to undertake the Supply and Installation of Backwash Water Treatments Plants at Penrith Swimming Centre and Ripples Aquatic Leisure Centre

3.     Council reallocate $30,550 to this project from the 2007/08 Asset Renewal Program.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

The City In Its Environment

 

 

There were no reports under this Master Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

The City as an Economy

 

 

There were no reports under this Master Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


The City Supported by Infrastructure

 

Item                                                                                                                                       Page

 

7        Driver Licensing in New South Wales

 

8        Demolition of Council Facilities

 

 



Ordinary Meeting

10 March 2008

The City Supported by Infrastructure

 

 

The City Supported by Infrastructure

 

 

7

Driver Licensing in New South Wales   

 

Compiled by:                Sharon Maddox, Road Safety Coordinator

Authorised by:             Craig Ross, Design and Technical Advice Manager  

Requested By:             Councillor Jim Aitken OAM

Strategic Program Term Achievement: Road network capacity, safety and efficiency are improved and traffic congestion is reduced.

Critical Action: Implement with other stakeholders the Penrith Valley Road Safety Strategy.

     

Purpose:

To provide information regarding the graduated licensing scheme in New South Wales.  The report recommends that the information contained in the report be received.

 

Background

At the Ordinary Meeting of Council 3 December, Councillor Aitken OAM requested a report on the process of obtaining a driver’s licence in New South Wales.

Current Situation

In New South Wales, young drivers hold approximately 16% of all licences but account for around 27% of all crashes.  Identifying what aspects of driver skill are deficient in young drivers has been important to the development of a licensing system that seeks to address this.

 

One of the main factors cited as an area of increased risk for young drivers was their limited or inadequate road experience.  Research has shown that driver inexperience, and not necessarily age alone, is a contributing factor in many young driver crashes. 

 

The Graduated Licensing Scheme was therefore introduced in July 2000 to ensure that Learner drivers obtained a minimum number of hours of supervised on-road driving experience before sitting for their provisional licenses. 

 

There are two systems in operation at the present time. Learners who obtained their Learner licence pre-July 2007, must complete 50 hours of supervised on-road driving experience in a minimum of six months.  This scheme will cease on 30 June 2010.  In 2006, fatalities among provisional drivers increased 30% on the previous year, and as a result in July 2007, the Roads and Traffic Authority introduced a number of additional measures to improve the safety of young drivers. 

 

To obtain a Learner licence under the new scheme the applicant must:

 

·        Be at least 16 years of age.

·        Pass a Driver Knowledge Test (DKT) at a motor registry.  The DKT is a computer-based test of the road rules.

·        Prove their identity.

·        Pass an eyesight test.

 

Learners must hold their licence for at least 12 months and complete 120 hours of supervised on-road driving experience including a minimum of 20 hours night driving. The Learner licence is valid for five years and the driving experience must be recorded in a Learner driver log book.  The log book is divided into a logical sequence of driving tasks to be accomplished over the course of the next 12 months.

 

The 12 months minimum learner licence period does not to applicants over 25 years of age, but 120 hours driving practice is still required to be recorded in the Learner log book.  Learners are then able to sit for their Provisional (P1) test.

 

To obtain a Provisional (P1) licence the applicant must:

 

·        Be at least 17 years of age.

·        Have held a learner licence for at least twelve months (if under 25 years of age).

·        Have completed at least 120 hours driving practice (including 20 hours of night driving) recorded in the log book.

·        Pass a driving test.

 

If successful, the Provisional (P1) licence is valid for 18 months. Drivers must hold their Provisional (P1) licence for a minimum of 12 months before they can progress to the next licence stage.

 

To obtain a Provisional (P2) licence the applicant must:

 

·        Have held a Provisional (P1) licence for at least 12 months.

·        Pass the Hazard Perception Test (HPT).

 

The Hazard Perception Test (HPT) is a touch-screen computer-based test that measures

the driver’s ability to recognise and respond to potentially dangerous driving situations.  The Provisional (P2) licence is valid for 30 month and Provisional (P2) drivers can move to the final phase of obtaining a full licence after they have:

 

·        Held a Provisional (P2) licence for a minimum of 24 months.

·        Passed the Driver Qualification Test (DQT).

 

The Driver Qualification Test (DQT) is a touch-screen computer-based test of advanced hazard perception and knowledge of road rules and safe driving practices.

 

In addition to the requirements to meet eligibility for each licence phase, there are also additional restrictions to encourage safe driving practices.  These include:-

 

·        A maximum of 3 demerit points allowed on the Provisional (P1) licence

·        A maximum of 6 demerit points allowed on the Provisional (P2) licence

·        A zero blood alcohol limit for all Learner, Provisional (P1) and Provisional (P2) licence holders

·        A ban prohibiting Provisional (P1) and Provisional (P2) licence holders from driving certain vehicles including eight cylinder, turbo-charged, super-charged and modified vehicles (exemptions may apply)

·        A ban on all mobile phone use for Learner and Provisional (P1) licence holders

·        Provisional (P1) licence holders under 25 must not drive between the hours of 11pm and 5am with more than one passenger under the age of 21 (exemptions may apply)

·        Automatic licence suspension for any speeding offence for Provisional (P1) drivers

 

The Graduated Licensing Scheme as a whole seeks to progress drivers through a process that is designed to progress the skills of young drivers in a logical sequence.  Since driving is a skill that must be learned, processes that support decision-making, risk perception and assessment, as well as controlling risks such as passengers, driver distraction such as mobile phones and incentive to comply with the road rules, have all been built into the Graduated Licensing Scheme.  Similar models are being used in other Australian states and countries such as Sweden, United States and New Zealand.

 

Similarly, new motorcycle riders must also undertake the Motorcycle Graduated Licensing Scheme in which riders must complete various stages of training and testing.  The training covers the key skills required for riding on the road and are taught in two stages – pre-learner and pre-provisional.  This scheme covers many of the same principles of scanning, hazard perception, road positioning and other riding tasks.  As new motorcycle riders are unable to be supervised in the same way as a vehicle driver, the motorcycle scheme delivers the necessary training in two short courses and encompasses a number of restrictions for rider licence holders.

 

Other road safety measures such as driver training courses tend to fall into two distinct categories – those that aim to improve the skill aspect of vehicle handling and those that relate to educational interventions which encourage better decision making and the application of driver skills at the appropriate time.  Research has demonstrated that interventions for young drivers such as on-road driver training programs have failed to demonstrate a reduction in motor vehicle crash involvement (Vernick, et al 1999).  There is also evidence that driver training in novice drivers increases the risk for young drivers presumably due to overconfidence in their own driving skills (Triggs & Drummond, 1993).

 

The Australian Driver Trainer Association is currently developing National Driver Competency Guidelines in an attempt to define skills and competencies for new drivers that can serve as a reference for training and assessment of new drivers.

 

 

 

RECOMMENDATION

That the information contained in the report on Driver Licensing in New South Wales be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

10 March 2008

The City Supported by Infrastructure

 

 

The City Supported by Infrastructure

 

 

8

Demolition of Council Facilities   

 

Compiled by:                Graham Howe, Building Projects Co-Ordinator

Authorised by:             Matthew Stewart, City Works Manager   

Strategic Program Term Achievement: A parks and open space maintenance strategy is in operation that maintains those assets to appropriate standards fit for their contemporary purpose and addresses the increased costs of maintaining additional areas.

Critical Action: Finalise and implement asset maintenance strategies for parks and open space areas.

     

Purpose:

To report on two Council facilities that have been closed for extended periods and to recommend their demolition as they are no longer required.  The report recommends that the information contained in the report be received.

 

Background

During the recent review of Council buildings, to ascertain their condition and maintenance requirements for the Building Asset Renewal Program, two Council facilities were identified as being surplus to Council’s requirements.  These buildings are the Scout Hall Ridge Park Oxley Park and the YMCA King St, St Marys.

 

Both buildings have been closed for substantial periods, and are considered no longer necessary, they as detract from the visual amenity of the parks and attract anti-social activities they are also a financial burden to Council due to the need to maintain them in a safe condition and to prevent unlawful entry.

 

Current Situation

YMCA King St, St Marys

This building has been vacant for 6-12 months since the YMCA relocated to Pattys Place, Penrith.  The Manager of the YMCA Penrith confirmed that the facility is no longer required by them.  The building is in poor condition both externally and internally and is a target for graffiti.

 

The building is approximately 9m x 20m the external walls are concrete block and the roof is asbestos sheets.  The internal of the building is broken up into a multi purpose area and toilets at one end all are in a poor condition.

 

Ridge Park Scout Hall

The building is approximately 12m x 16m and is of brick construction with a metal roof.  The internal of the building is broken up into a multi purpose room, offices and toilets, all are in a poor condition.  The internal linings are asbestos and the building has a timber floor.  The building has been closed for several years and has been the subject of ongoing vandalism and graffiti attacks.

Summary

As noted earlier the buildings have been closed for extended periods, are visually unattractive and regularly vandalised.  In the circumstances, the most appropriate course of action is the demolition of both structures, which will significantly improve the reserves aesthetically, lessen the temptation for anti-social behaviour, and remove an ongoing maintenance problem for Council.

 

 

RECOMMENDATION

That:

1.       The information contained in the report on Demolition of Council Facilities be received

2.     Demolition of the YMCA St Marys and Ridge Park Scout Hall be approved.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Leadership and Organisation

 

Item                                                                                                                                       Page

 

9        2007-2008 Borrowing Program

 

10      Summary of Investments & Banking for the period 1 February to 29 February 2008

 

 



Ordinary Meeting

10 March 2008

Leadership and Organisation

 

 

Leadership and Organisation

 

 

9

2007-2008 Borrowing Program   

 

Compiled by:                Pauline Johnston, Expenditure Accountant

Authorised by:             Vicki O’Kelly, Financial Services Manager   

Strategic Program Term Achievement: Council provides adequate resources to deliver its program and has introduced measures to increase its capacity.

Critical Action: Maximise funding opportunities to deliver Council’s program.

     

Purpose:

To discuss the 2007-2008 borrowing program adopted in the Management Plan and to recommend approval of the borrowings in line with that program.

 

Background

Council’s 2007-08 Management Plan includes total new borrowings of $8.79m to fund the following:

         

New Infrastructure                                      $3,200,000

Footpath Paving program                            $2,000,000

Asset Renewal (component of AREAS)      $   290,000

Civic Centre Extensions                     $2,000,000

Penrith Valley Cultural precinct                    $1,300,000

 

In addition, an existing, special purpose loan of $1,500,000 funding Penrith’s White Water Stadium is also due for refinancing. It was originally borrowed as an interest only loan in 1998, with the intention of reverting to repayments of principal and interest when it fell due for renewal this year.

Current Situation

Approval is now sought from Council to borrow the $8,790,000 of new money on the normal repayment schedule of 10 or 15 years.  In addition approval is also sought to borrow $1,500,000 for the renewal of the Penrith White Water Stadium loan, as a principal and interest loan, with a 10 year term.  The Board of Penrith White Water Stadium has confirmed at their meeting on the 21st February 2008 that they considered and approved the transition of this loan to the above terms.

 

The funds will be drawn down before the 30 June 2008 deadline approved by the Department of Local Government. In view of recent fluctuations in interest rates, it is however, considered prudent to monitor financial market movements over coming weeks to determine the optimum date to draw down the borrowings when the cost of the funds is lowest.

Loan Application Process

A number of banks and financial institutions will be contacted and asked to submit preliminary quotations for this year’s borrowing allocation. The responses will be reviewed and fixed quotations obtained.  The lenders traditionally quote an interest rate firm for 24 hours. Council needs to accept the most favourable quote within this time frame. This process does not allow sufficient time for these rates to be referred to Council for decision. Council has in the past approved the borrowings and provided delegation to the General Manager and Chief Financial Officer to negotiate and accept the final terms of the borrowings.

 

Details of the quotations received, the evaluation undertaken and the final rates and terms accepted are then reported to Council once the contracts are finalised. This report recommends following the same process for this year’s program.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on 2007-2008 Borrowing Program be received

2.     Council borrow the amount of $10,290,000 on a 10 or 15 year repayment schedule.

3.     The Chief Financial Officer be given delegated authority to negotiate the loans in accordance with this resolution

4.     The Council seal be affixed to those documents that are necessary to finalise these borrowings

5.     The final terms and conditions of the borrowings be reported to Council upon completion of the contracts.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

10 March 2008

Leadership and Organisation

 

 

Leadership and Organisation

 

 

10

Summary of Investments & Banking for the period 1 February to 29 February 2008   

 

Compiled by:                Pauline Johnston, Expenditure Accountant

Authorised by:             Vicki O’Kelly, Financial Services Manager   

Strategic Program Term Achievement: Council provides adequate resources to deliver its program and has introduced measures to increase its capacity.

Critical Action: Maximise funding opportunities to deliver Council’s program.

     

Purpose:

To provide a summary of investments for the period 1 February 2008 to 29 February 2008, and a Reconciliation of Invested Funds at 29 February 2008

 

Background

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

2.   Council’s Cash Book and Bank Statements have been reconciled as at 29 February 2008.

 

Barry Husking

Responsible Accounting Officer

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Summary of Investments & Banking for the period 1 February to 29 February 2008 be received

2.     The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 February 2008 to 29 February 2008  be noted and accepted

3.     The graphical investment analysis as at 29 February 2008 be noted

 

ATTACHMENTS/APPENDICES

1.  

Summary of Investments

3 Pages

Attachment

   



 

ATTACHMENTS   

 

 

Date of Meeting:          Monday 10 March 2008

Master Program:          Leadership and Organisation

Issue:                            Providing Capacity

Report Title:                Summary of Investments & Banking for the period 1 February to 29 February 2008

Attachments:                Summary of Investments



Ordinary Meeting

10 March 2008

Attachment 1 - Summary of Investments