14 May 2008
Dear Councillor,
In pursuance of the provisions of the Local Government
Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City
Council is to be held in the Council Chambers, Civic Centre,
Attention is directed to the statement accompanying
this notice of the business proposed to be transacted at the meeting.
Yours
Faithfully
Alan Travers
General Manager
BUSINESS
1. APOLOGIES
2. LEAVE OF ABSENCE
Leave of absence has been
granted to:
Councillor Lexie Cettolin - 12 May 2008
to 21 May 2008 inclusive.
Councillor Susan Page - 21 April
2008 to 26 May 2008 inclusive.
3. CONFIRMATION OF MINUTES
Ordinary Meeting - 5 May
2008.
4. DECLARATIONS OF INTEREST
Pecuniary Interest (The Act requires Councillors who
declare a pecuniary interest in an item to leave the meeting during discussion
of that item)
Non-Pecuniary Interest
5. ADDRESSING THE MEETING
6. MAYORAL MINUTES
NSW Local Government Cultural
Award Won.
7. NOTICES OF MOTION
8. ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES
Disability Access Committee
Meeting - 2 April 2008.
Local Traffic Committee Meeting - 5 May 2008.
Policy Review Committee Meeting - 12 May 2008.
9. MASTER PROGRAM REPORTS
10. URGENT REPORTS (to be dealt with in the master program to which the
item relates)
11. QUESTIONS WITHOUT NOTICE
12. COMMITTEE OF THE WHOLE
Monday 19 May 2008
table of contents
seating arrangements
meeting calendar
confirmation of minutes
report and recommendations of committees
master program reports
Statement of Recognition of
Aboriginal and
Cultural Heritage
Council values the unique status of
Aboriginal people as the original owners and custodians of lands and waters,
including the land and waters of
Council values the unique status of Torres
Strait Islander people as the original owners and custodians of the
We work together for a united
PRAYER
“Sovereign God, tonight as we gather together as a Council we affirm
that you are the giver and sustainer of life.
We come together as representatives of our community to make decisions
that will benefit this city and the people within it.
We come not in a spirit of competition, not as adversaries, but as
colleagues. Help us to treat each other
with respect, with dignity, with interest and with honesty. Help us not just to hear the words we say,
but also to hear each others hearts. We
seek to be wise in all that we say and do.
As we meet, our concern is for this city. Grant us wisdom, courage and strength.
Lord, help us. We pray this in
the name of Jesus Christ our Lord.
Amen.”
Council
Chambers Seating Arrangements
Managers
2008 MEETING CALENDAR
February 2008 - December 2008
|
TIME |
FEB |
MAR |
APRIL |
MAY |
JUNE |
JULY |
AUG |
SEPT |
OCT |
NOV |
DEC |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
To be confirmed. |
||||
Ordinary Meetings |
7.30 pm |
4 |
10 |
7 |
5v |
|
14 |
4 |
8ü |
|||
25 |
|
21 |
19 |
23* |
|
|
29^ |
|||||
Policy Review Committee |
7.30 pm |
|
3 |
|
12# |
|
7 |
|
1 |
|||
18#+ |
31@ |
28 |
|
16 |
28 |
18#+ |
|
|||||
Councillor Briefing / Working Party / Presentation |
7.30 pm |
11 |
|
14 |
|
2Y |
|
11 |
|
|||
|
17 |
|
26 |
30 |
21 |
25 |
|
# Meetings at which the Management Plan Ľly
reviews are presented. |
^ Election of Mayor/Deputy Mayor |
#+ General Manager’s presentation – half year
and end of year review |
@ Strategic Program progress reports [only
business] |
v Meeting at which the Draft
Management Plan is adopted for exhibition |
ü Meeting at which the 2007/2008
Annual Statements are presented |
* Meeting
at which the Management Plan for 2008/2009 is adopted |
Y Management Plan
Councillor Briefings/Public Forum (May) |
-
Council’s Ordinary Meetings
are held on a three-week cycle where practicable.
-
Extraordinary Meetings are
held as required.
-
Policy Review Meetings are
held on a three-week cycle where practicable.
-
Members of the public are
invited to observe meetings of the Council (Ordinary and Policy Review
Committee). Should you wish to address Council, please contact the Public
Officer, Glenn McCarthy on 4732 7649.
OF
THE ORDINARY MEETING OF
COUNCIL CHAMBERS
ON MONDAY 5 MAY 2008 AT 7:35PM
NATIONAL ANTHEM
The meeting opened with the National Anthem.
STATEMENT OF RECOGNITION
The Deputy Mayor, Councillor Jackie Greenow read a statement
of recognition of
PRAYER
The Council
Prayer was read by the Rev Neil Checkley.
PRESENT
The Deputy Mayor Councillor Jackie Greenow, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Mark Davies, Ross Fowler OAM, Karen McKeown, Garry Rumble, Pat Sheehy AM, Steve Simat and John Thain.
APOLOGIES |
148 RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Steve Simat that the apology from Councillor Greg Davies be accepted. |
LEAVE OF ABSENCE
Leave
of Absence was previously granted to Councillor Susan Page for the period 21
April 2008 to 12 May 2008 inclusive.
149 RESOLVED on the MOTION of Councillor John
Thain seconded Councillor Lexie Cettolin that Councillor Susan Page be granted
an extension to her leave of absence, for another two weeks, to 26 May 2008 inclusive.
CONFIRMATION OF MINUTES - Ordinary Meeting - 21 April 2008 |
150 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Mark Davies that the minutes of the Ordinary Meeting of 21 April 2008 be confirmed. |
DECLARATIONS OF INTEREST
There were no declarations of interest made at this stage of the meeting.
Councillors Jim Aitken OAM and Ross Fowler OAM made declarations of interest as part of the consideration of Reports of Committees.
SUSPENSION OF STANDING ORDERS |
151 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Kevin Crameri OAM that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:38 pm. |
Daniel McNamara
Report and Recommendations of Policy Review Committee Meeting – 28 April 2008 (Item 3 – Riverlink Precinct Plan)
Speaking FOR the Recommendation
Mr McNamara, Director of DMPS, thanked Council and Council officers for the opportunity to contribute at this early stage of the planning process for the Riverlink Precinct Plan and expressed hope that Council will continue to co-operate in the sharing of information, particularly with regard to the flood study, and proposed permitted uses within the Precinct. Mr McNamara noted that residents were concerned at the lack of detailed information related to development potential of land available and viable recreation uses for the precinct.
Report and Recommendations of Policy Review
Committee Meeting – 28 April 2008 (Item 3 – Riverlink Precinct Plan)
Speaking AGAINST the
Recommendation
Ms Quartermain, representing residents of
RESUMPTION OF STANDING ORDERS |
152 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Jim Aitken OAM that Standing Orders be resumed, the time being 7:51 pm. |
Reports of
Committees
Councillor Jim Aitken OAM declared a pecuniary interest in Item 4 of the Report and Recommendations of the Policy Review Committee Meeting held on 28 April 2008 – Caddens Release Area draft Local Environmental Plan and draft Development Control Plan as he owns land within the area, and left the meeting, the time being 7:52 pm.
Councillor Ross Fowler OAM declared a pecuniary interest in Item 3 of the Report and Recommendations of the Policy Review Committee Meeting held on 28 April 2008 - Riverlink Precinct Plan as he is a Director of a company that owns property in the Plan area and also the accountant for property owners within the Plan area, and left the meeting, the time being 7:52 pm.
1 Report and Recommendations of the
Policy Review Committee Meeting held on 28 April 2008 |
153 RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Karen McKeown that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 28 April, 2008 be adopted. |
Councillors Jim Aitken OAM and Ross Fowler OAM returned to the meeting, the time being 7:53 pm.
MASTER PROGRAM REPORTS
Leadership and
Organisation
1 Draft 2008-2009 Management Plan |
154 RESOLVED on the MOTION of Councillor Jim
Aitken OAM seconded Councillor Karen McKeown That: 1. The information contained in the report
on Draft 2008-2009 Management
Plan be received. 2. The proposed amendments to the Strategic Program as detailed in Appendix 1 to the report be adopted from 1 July 2008. 3. The proposed consolidation of certain Services as detailed in the report be adopted from 1 July 2008. 4. Council adopt the Draft 2008-2009 Management Plan, including the amendments detailed in the memorandum from the Corporate Development Manager, dated 5 May 2008. 5. The Draft 2008-2009 Management Plan be placed on Public Exhibition for 30 days, commencing on Monday 12 May 2008 and closing on Tuesday 10 June 2008. 6. Submissions from the public on the Draft Management Plan be invited and the public consultation arrangements as detailed in this report be implemented, including a public meeting and forum to be held on Monday 2 June 2008 in the Civic Centre. |
The
12 Research Partnerships Program - |
155 RESOLVED on the MOTION of Councillor Garry
Rumble seconded Councillor Karen McKeown That: 1. The information contained in the report
on Research Partnerships Program
- 2. Council endorse the research grant as
outlined in this report and a contribution of $15,971 as the partner in the
research project. 3. Council be advised of the outcome of the
grant application. 4. Should the research grant be successful, Council and the Penrith City Children’s Services Cooperative be advised of the findings of the research. |
2 Feasibility of Sporting Fields at |
156 RESOLVED on the MOTION of Councillor John
Thain seconded Councillor Lexie Cettolin that this matter be deferred until
consultation has taken place with the Penrith Junior Rugby League Club and
the |
3 Requirements for submission of a
development application for dual occupancy in rural areas |
157 RESOLVED on the MOTION of Councillor John
Thain seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report on
Requirements for submission of a development application for dual occupancy
in rural areas be received. 2. The report be submitted for consideration
of the Development Regulation Working Party, in particular the issue of fees
and charges and if payment of these can be deferred over a period of time,
and also matters regarding costs associated with water and electricity
meters. |
The City In Its
Environment
4 Request for Tender 12-07/08 for the
Provision of Bushland Management and Associated Project Management |
158 RESOLVED on the MOTION of Councillor Jim
Aitken OAM seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report
on Request for Tender 12-07/08
for the Provision of Bushland Management and Associated Project Management be
received. 2. The six highest ranked Tenderers be placed on the approved panel for Bushland Management & Associated Project Management for an initial period of three years with an option to extend for a further two by one year periods. |
The City Supported
by Infrastructure
|
159 RESOLVED on the MOTION of Councillor Pat
Sheehy AM seconded Councillor Kaylene Allison That: 1. The information contained in the report
on Local Government Road
Safety Program - Additional Funding be received. 2. Council accept the grant from the Roads and Traffic Authority as outlined in the report. |
6 Fire Safety of Council Facilities |
160 RESOLVED on the MOTION of Councillor Pat
Sheehy AM seconded Councillor Jim Aitken OAM that the information contained in the report on Fire Safety of Council Facilities be
received. |
Leadership and
Organisation
7 Pecuniary Interest Returns |
161 RESOLVED on the MOTION of Councillor John
Thain seconded Councillor Jim Aitken OAM that the information contained in the report on Pecuniary Interest Returns be received. |
8 Australian Local Government Women's
Association (ALGWA) |
162 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Jim Aitken OAM that the information contained in the report on Australian Local Government Women's Association (ALGWA) NSW Branch State Conference be received. |
10 Transfer and Dedication as Road - Lot
8349, DP 1003801, Kyarra Terrace, |
163 RESOLVED on the MOTION of Councillor John
Thain seconded Councillor Jim Aitken OAM That: 1. The information contained in the report
on Transfer and Dedication as
Road - Lot 8349, DP 1003801, Kyarra Terrace, Glenmore Park. Owner:
Mrs Zagorka Ljubic.
Applicant: J Wyndham Prince Pty
Ltd be received. 2. Council accept
the transfer of 3. 4. The Common
Seal of the Council of the City of |
11 Annual GST Compliance Certificate |
164 RESOLVED on the MOTION of Councillor John
Thain seconded Councillor Jim Aitken OAM That: 1. The information contained in the report
on Annual GST Compliance
Certificate be received. 2. The Mayor, Deputy Mayor, General Manager and Chief Financial Officer sign the 2008 GST Compliance Certificate. |
9 20th Women, Management and Employment
Relations Conference - 24 to 25 July 2008 |
165 RESOLVED on the MOTION of Councillor Pat
Sheehy AM seconded Councillor John Thain That: 1. The information contained in the report
on 20th Women, Management and
Employment Relations Conference - 24 to 25 July 2008 be received. 2. Councillors Karen McKeown and Kaylene Allison attend the 20th Women, Management and Employment Relations Conference. |
QUESTIONS WITHOUT NOTICE
QWN 1 Japanese Weeping
Willow Tree |
Councillor Pat Sheehy AM requested a memo
reply to all Councillors concerning a Japanese Weeping Willow tree on a
property in |
QWN 2 Footpaving - |
Councillor Karen McKeown requested a memo
reply concerning the provision of footpaving on |
QWN 3 Provision of Signage
- Ray Morphett Pavilion at Dukes Oval |
Councillor Karen McKeown requested that an
amount of $600 from South Ward voted works be allocated to the provision of
signage to the Ray Morphett Pavilion. |
166
RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor
Garry Rumble that the matter be brought forward and dealt with as a matter of
urgency. The Deputy Mayor,
Councillor Jackie Greenow, ruled that the matter was urgent and should be
dealt with at the meeting. |
167
RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor
Garry Rumble that an amount of $600 from South Ward voted works be allocated
to the provision of signage to the Ray Morphett Pavilion. |
QWN 4 River |
Councillor John Thain requested a memo
reply to all Councillors on possible items for the agenda of the planned
River Summit, as referred to in the letter to members from Hawkesbury River
County Council, dated 2 May 2008. |
QWN 5 Roadworks in |
Councillor Jim Aitken OAM requested a
report to Council on roadworks that need to be completed in |
QWN 6 Spray paint damage to
cars parked in |
Councillor Jim Aitken OAM requested a memo
reply concerning spray paint damage that has occurred to cars parked in the
Allen Place Carpark in Penrith. |
QWN 7 Overgrown vegetation
- land on corner of Iken Street and York Road, Penrith |
Councillor Garry Rumble requested a memo
reply to all Councillors concerning overgrown land on the corner of |
QWN 8 Criteria for
Successful Tenderers - Training |
Councillor Mark Davies requested a report
to Council on the feasibility of including the criterion of training as an
aspect of the list of criteria considered when determining a successful
tenderer. |
QWN 9 Referral of Legal
Matter to Committee of the Whole |
Councillor David Bradbury advised that the
had a legal matter to be considered at the end of the meeting, in Committee
of the Whole. |
QWN 10 Sailability |
Councillor Jackie Greenow requested that an
amount of $11,875, derived in equal amounts from each Ward’s voted works, be
allocated to the provision of path paving and the purchase of a 4 person boat
for the Sailability Program to be located at the |
168
RESOLVED on the MOTION of Councillor Jackie Greenow seconded
Councillor Jim Aitken OAM that the matter be brought forward and dealt with
as a matter of urgency. The Deputy Mayor,
Councillor Jackie Greenow, ruled that the matter was urgent and should be
dealt with at the meeting. |
169
RESOLVED on the MOTION of Councillor Jackie Greenow seconded
Councillor Jim Aitken OAM that an amount of $11,875, derived in equal amounts
from each Ward’s voted works, be allocated to the provision of path paving
and the purchase of a 4 person boat for the Sailability Program to be located
at the |
Committee
of the Whole
170 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Kevin Crameri OAM that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 8:38 pm.
1 Presence of the Public
CW1 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Kevin Crameri OAM that the press and public be excluded from Committee of the Whole to deal with the following matters:
City as an Economy
2 Commercial Matter - Acquisition of
Property -
This item has been referred to Committee of
the Whole as the report refers to information that would, if disclosed, confer
a commercial advantage on a person with whom the Council is conducting (or
proposes to conduct) business and discussion of the matter in open meeting
would be, on balance, contrary to the public interest.
Leadership and Organisation
3 Property Matter - Council Property -
Sale of Lots 120 & 121, DP 1121806, Koloona Drive, Emu Plains
This item has been referred to Committee of
the Whole as the report refers to commercial information of a confidential
nature that would, if disclosed (i) prejudice the commercial position of the
person who supplied it; or (ii) confer a commercial advantage on a competitor
of the Council; or (iii) reveal a trade secret and discussion of the matter in
open meeting would be, on balance, contrary to the public interest.
4 Question Without Notice 9 - Referral
of Legal Matter to Committee of the Whole
This
item has been referred to Committee of the Whole as it refers to advice
concerning litigation, or advice that would otherwise be privileged from
production in legal proceedings on the ground of legal professional privilege
and discussion of the matter in open meeting would be, on balance, contrary to
the public interest.
The
meeting resumed at 8:53 pm and the General Manager reported that the Committee
of the Whole met at 8:38 pm on 5 May 2008, the following being present
The Deputy Mayor Councillor Jackie Greenow, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Mark Davies, Ross Fowler OAM, Jackie Greenow, Karen McKeown, Garry Rumble, Steve Simat, Pat Sheehy AM and John Thain
and the
Committee of the Whole excluded the press and public from the meeting for the
reasons set out in CW1 and that the Committee of the Whole submitted the
following recommendations to Council.
CONFIDENTIAL BUSINESS
2 Commercial Matter - Acquisition of
Property - |
RECOMMENDED on
the MOTION of Councillor Ross Fowler OAM seconded Councillor Steve Simat CW2 That: 1.
The
information contained in the report on Commercial
Matter - Acquisition of Property - 2. Council submit an offer to purchase the property from the owner in the form of the tender documentation, at the price indicated in the summary of the report. 3. Funding for the proposed acquisition be by way of loan borrowing, with debt servicing costs met by the Property Development Reserve. 4. If Council is successful in acquiring the subject land then it be classified as “Operational” land. 5. A further report be presented to Council as a result of the outcome concerning the subject site. 6.
The Common Seal Council of the City of |
3 Property Matter - Council Property - Sale of Lots 120 & 121, DP 1121806, Koloona Drive, Emu Plains |
RECOMMENDED on
the MOTION of Councillor Pat Sheehy AM seconded Councillor Mark Davies CW3 That: 1. The information contained in the report
on Property Matter - Council Property - Sale of Lots 120 & 121, DP
1121806, 2. Council sell Lots 120 & 121, DP
1121806, at Nos. 3. Century 21 Renshaw Realty be engaged to undertake the advertising and public auction of the property. 4. A further report be presented to Council to determine the reserve price to be presented to the auctioneer on the day of the auction. 5. The Common Seal of the Council of the
City of |
4 Question Without Notice
9 - Referral
of Legal Matter to Committee of the Whole |
RECOMMENDED on
the MOTION of Councillor David Bradbury seconded Councillor Pat Sheehy AM CW4 That the information concerning
various properties in |
ADOPTION
OF Committee of the Whole
171 RESOLVED on the MOTION of Councillors Ross Fowler OAM seconded Councillor David Bradbury that the recommendations contained in the Committee of the Whole and shown as CW2 and CW3 be adopted, with CW4 being adopted, as amended, to read:
“That the information concerning various
properties in
There being no further business the Chairperson declared the meeting closed the time being 8:56 pm.
PENRITH
CITY COUNCIL
Procedure
for Addressing Meetings
Anyone can request permission to address a meeting,
providing that the number of speakers is limited to three in support of any
proposal and three against.
Any request about an issue or matter on the Agenda for
the meeting can be lodged with the General Manager or Public Officer up until
12 noon on the day of the meeting.
Prior to the meeting the person who has requested
permission to address the meeting will need to provide the Public Officer with
a written statement of the points to be covered during the address in
sufficient detail so as to inform the Councillors of the substance of the
address and a written copy of any questions to be asked of the Council in order
that responses to those questions can be provided in due course.
In addition, prior to addressing the meeting a person
addressing Council or Committee will be informed that they do not enjoy any
privilege and that permission to speak may be withdrawn should they make
inappropriate comments.
It should be noted that speakers at meetings of the
Council or Committee do not have absolute privilege (parliamentary
privilege). A speaker who makes any
potentially offensive or defamatory remarks about any other person may render
themselves open to legal action.
Prior to addressing the meeting the person will be
required to sign the following statement:
“I (name) understand that the meeting I intend
to address on (date) is a public meeting.
I also understand that should I say or present any material that is
inappropriate, I may be subject to legal action. I also acknowledge that I have been informed
to obtain my own legal advice about the appropriateness of the material that I
intend to present at the above mentioned meeting”.
Should a person fail to sign the above statement then
permission to address either the Council or Committee will not be granted.
The Public Officer or Minute Clerk will speak to those
people who have requested permission to address the meeting, prior to the
meeting at 7.15pm.
It is up to the Council or Committee to decide if the
request to address the meeting will be granted.
Where permission is to be granted the Council or
Committee, at the appropriate time, will suspend only so much of the Standing
Orders to allow the address to occur.
The Chairperson will then call the person up to the
lectern or speaking area.
The person addressing the meeting needs to clearly
indicate:
·
Their name;
·
Organisation or group they are representing (if applicable);
·
Details of the issue to be addressed and the item number of the
report in the Business Paper;
·
Whether they are opposing or supporting the issue or matter (if
applicable) and the action they would like the meeting to take;
·
The interest of the speaker
(e.g. affected person, neighbour, applicant, applicants
spokesperson, interested citizen etc).
Each person then has five minutes to make their
address. Those addressing Council will
be required to speak to the written statement they have submitted. Permission to address Council is not to be
taken as an opportunity to refute or otherwise the points made by previous
speakers on the same issue.
The Council or Committee can extend this time if they
consider if appropriate, however, everyone needs to work on the basis that the
address will be for five minutes only.
Councillors may have questions about the address so
people are asked to remain at the lectern or in the speaking area until the
Chairperson has thanked them.
When this occurs, they should then return to their
seat.
Glenn McCarthy
Public
Officer
02 4732 7649
19
May 2008 |
|
The City as a Social Place |
|
Mayoral Minute
NSW
Local Government Cultural Award Won
Strategic Program Term Achievement: The
City is widely recognised as a centre of cultural diversity, excellence and
access.
A project initiated by Penrith Regional Gallery & The Lewers Bequest
(the Gallery) was announced as a winner at the New South Wales Local Government
Cultural Awards at Parliament House on Friday
2 May. The prestigious annual awards, initiated by the Local Government and Shires Associations in 2004, recognise innovation and
excellence in cultural development by NSW councils.
The project, For Matthew and Others: Journeys with Schizophrenia, was a partnership involving the Gallery, Joan
Sutherland Performing Arts Centre (JSPAC), Campbelltown Arts Centre, the Q
Theatre Company, Ivan Dougherty gallery,
Through a range of
cultural and education programs including exhibitions, concerts, recitals, film
screenings, and poetry readings, the project explored the difficulties and joys experienced by people
living with schizophrenia, and their families and
friends.
For Matthew and Others attracted over 40,000 people across
a range of venues including the Gallery, JSPAC and other participating galleries between September 2006 and June 2007. It raised
public awareness of one of the most stigmatised illnesses in contemporary
society, which affects around 1 in 100 people worldwide.
The project was featured on ABC television’s 7.30 Report and Sunday Arts programs,
and ABC Radio National’s All in the Mind.
The project Education Kit also received a prestigious Museums Australia
National Publication and Design Award for Excellence. The project was a winner in the Division C (Population over 60,000) category
Programs Projects and Partnerships. Several other Penrith Council projects were
nominated for the awards, including the Penrith Regional Gallery Capital Works
and Heritage Conservation Project, and the Penrith Performing
& Visual Arts Cultural Entity Integration.
On behalf of Council, I would like to extend congratulations to the project’s curator, Anne Loxley, as well as all the artists who participated, and the Penrith Performing & Visual Arts Board. Thank you to all the project partners, as well as staff of JSPAC and the Gallery.
Greg Davies
Mayor
That the Mayoral Minute on NSW Local Government Cultural Award Won be received. |
THIS
PAGE HAS BEEN LEFT BLANK INTENTIONALLY
Reports of
Committees
Item Page
1 Report and Recommendations of the
Disability Access Committee Meeting held on 2 April 2008
2 Report and Recommendations of the Local
Traffic Committee Meeting held on 5 May 2008
3 Report and Recommendations of the Policy
Review Committee Meeting held on 12 May 2008
19
May 2008 |
|
Leadership and Organisation |
|
REPORT
AND RECOMMENDATIONS OF THE
Disability
Access Committee MEETING
HELD
ON 2 April, 2008
PRESENT
Councillor Jackie Greenow (Chair), John Farragher, David Currie, Jill Huber, Tricia Hitchen (5.25pm).
IN ATTENDANCE
Graham Howe, Building Projects Co-ordinator; Hans Meijer,
Asset Systems Engineer;
APOLOGIES |
Apologies were accepted from Steve Barratt and Craig Ross. |
CONFIRMATION OF MINUTES - Disability Access Committee Meeting - 6 February 2008 |
The minutes of the Disability Access Committee Meeting of 6 February 2008 were confirmed. |
DECLARATIONS OF INTEREST
No declarations of interest.
MASTER PROGRAM REPORTS
The
1 Development Application referral to the Disability Access Committee DA 07/1630 Peachtree
Hotel The proposed alterations and additions to licensed premises include additional floor area, upgrade to food services and toilet facilities in the main bar. Access issues include car parking, toilets, path of travel and entrances. It is planned to apply the BCA in those instances based on advice supplied by building surveyors. The Committee requested that the following be included: · a sluice in the disabled toilet · tiles to be in contrast colours · additional disabled carpark spots DA 05/1384 Upgrade Works to Panthers Football
Stadium Grandstand Warwick Stimson advised that the developers have answered all the questions that were brought up at a previous Disability Access Committee. These are itemised in the memo attached to the business paper. The Committee requested that the following be looked into: · additional accessible seating in the eastern grandstand – comparable to the percentage in the western stand · whether the disabled toilets are still combined with parenting rooms · drop off point for people with disabilities on the eastern side Warwick Stimson agreed to report back to the next meeting regarding these concerns after consultation with the developers. DA 08/0205 Alterations and Additions to the
Penrith Rugby Leagues Club The proposed refurbishments and minor additions to the club include a new entry, café and dining facilities, outdoor decks and member’s terraces, plus additional meeting and function rooms. It is also planned to reconfigure the carparking and improve the lighting. The club submits there is a surplus of parking presently on the site. The Committee raised the following: · more public buses servicing the club · the size of the parking spaces · possibility of a courtesy bus in the carpark · location of the accessible toilets in the new additions · access
within the |
RECOMMENDED that the information contained in the report on Development Application referral to the
Disability Access Committee be received. |
2 Penrith Integrated Transport and Land
Use Strategy Walter Sinnadurai provided the Committee with an update on the Penrith Integrated Transport and Land Use Strategy (PITLUS). David Yee explained that Attachment 2 to the report extracted the key points in relation to access and mobility. He asked for the Committee to comment on this action summary to identify any impediments. The Committee’s comments included: · feasibility of upgrading of train and rail system · possibility of all buses being accessible · signage so people with different sensory needs are able to navigate · lifts at railway stations · timeframe for a university railway station · no audio on the set of lights at the TAFE · short notice for providing feedback on PITLUS · accessible bus to UWS campus · taxi
drop off point near David Yee agreed to check with the Traffic Committee regarding taxi signage outside Hoyts. |
RECOMMENDED that
the information contained in the
report on Penrith Integrated
Transport and Land Use Strategy be received. |
3 WSROC Submission - Review of the
Disability Standards for Accessible Public Transport Ben Felten reported on the response of the WSROC submission to the Review of the Disability Standards for Accessible Transport. David Yee and Warwick Stimson left the meeting 6.16pm. Ben Felten handed out copies of the WSROC submission which he had just received. Out of 11 Councils only two put forward comments. There were a number of Councils that weren’t really aware of the requirements under the DDA as regards to transport. The comment was that Penrith is dealing with these issues quite well. Joe Ibbitson advised that the WSROC submission was largely made up of the Penrith Council comments. A number of Council officers contributed to this submission and provided information about the impact of the implementation of standards and what that would mean. David Currie congratulated everyone who took the time and effort to contribute to the submission. Erich Weller advised that comments close at the end of March. The final report of the Review from the Government comes out in June/July. A report will be provided to the Disability Access Committee after the report is received. |
RECOMMENDED that: 1. The
information contained in the report on WSROC Submission - Review of the Disability Standards for Accessible
Public Transport be received. 2. Council staff be congratulated for
their efforts in compiling the report |
4 2007-08 Disability Access Improvement
Program - Progress Report Ben Felten presented the progress report on the expenditure of the 2007-08 Disability Access Improvement Program. Ben Felten highlighted that hearing loops had been installed in the Passadena Room and Nepean Room. The hearing loops are turned on via the light switch. The hearing loop in the Nepean Room has been operated and tested. It was discovered that the Council Chambers already had a hearing loop but it is not functioning properly. It is a different system plugged into a microphone – the loop runs all around the seated area including upstairs. Ben Felten advised of a booklet called Welcoming Customers with Disabilities and circulated a copy. This is good information concerning customer service and the provision of alternate formats. It is proposed to have the Mayor’s message inside the front cover and a table on the back cover with information on disability service providers. This booklet would then be distributed to all Council staff who do disability awareness training and community centres. Suggestions were made to also distribute the booklet to shops and the Chamber of Commerce. It was noted that Council held eight courses on customer service training this year and all team leaders of the outdoor staff had attended. Joe Ibbitson advised that the Workforce Development Department was a strong contributor in the training, including financially, and they now co-ordinate this project. |
RECOMMENDED that
the information contained in the
report on 2007-08 Disability
Access Improvement Program - Progress Report be received. |
LATE REPORTS
1
Karin Schicht gave a detailed and descriptive report of the
proposals for the redevelopment of
Karin Schicht advised that the memorial had been designed specifically to incorporate the comments made at the Disability Access Committee meeting in December 2007. It will be possible for a person in a wheelchair to go up to the platform to place a wreath on the memorial. It is also possible for people to be able to touch the memorial.
In reply to concerns about graffiti Karin advised:
·
· some CCTV will be provided
· there will be pole top mounted lighting as well as feature lighting of the trees
· treatment will be applied to the sandstone
The park will be completed in two stages. Stage 1 comprises the installation of the new memorial and some landscape work. Stage 2 includes the upgrade of the rest of the park including signage.
The new memorial will be dedicated in October.
Discussion was held around the engraving on the tablets and on the back of the figurines and whether it was tactile.
RECOMMENDED that:
1. The information contained in the report on
2. The designers of
2 Referral
of a Proposed
Matthew Stewart provided information on design development of the proposed pedestrian bridge over Schoolhouse Creek.
Karin Schicht left the meeting 7.10pm.
Matthew Stewart asked the committee to consider the proposal and make comments before the design details are finalised.
Members of the committee asked about:
· the footpath going to and from the bridge
· wider areas to be able to pass
RECOMMENDED
that the information contained in the report on Referral of a proposed
GENERAL BUSINESS
GB
1 Penrith Council Annual
Report 2006-2007 Summary/Home and Community Care Booklet |
Joe Ibbitson handed out copies of the Council Annual Report 2006-2007 Summary and the Home and Community Care booklet. |
GB 2 Department
of |
Matthew Stewart reported on the pedestrian and vehicular traffic impacts resulting from Department of Community Services building to be constructed in St Marys. An aerial view map of the site was used to illustrate the temporary changes during construction. Discussion included signage, accessible parking, safety issues, lighting and the timing of the works. Matthew Stewart asked the Committee to contact him with any comments or concerns. |
GB 3 Tactiles at Penrith Railway Station |
Hans
Meijer reported that the tactiles at Penrith Railway Station have been
completed. |
GB 4 Upgrade
of Southland Shopping Centre |
Tricia Hitchen enquired about the Southland Shopping Centre upgrade. Joe Ibbitson advised that the Development Application was approved in February/March last year. At the end of 2007 there were still some minor design issues to be resolved. The work is expected to be completed before December 2009. This completion date is approximate and was provided by Southlands. |
GB 5 Council’s Workforce Development Strategy and Action Plan |
Councillor Greenow advised that Council’s Workforce Development Strategy and Action Plan was reported to a Strategic Program Review Briefing Meeting in March. The Strategy and Action Plan are currently being finalised. An update report on Council’s Workforce EEO Survey will be prepared for the next Committee meeting. |
There being no further business the Chairperson declared the meeting closed the time being 7:35pm.
That the recommendations contained in the Report and Recommendations of the Disability Access Committee meeting held on 2 April, 2008 be adopted. |
19
May 2008 |
|
The City Supported by
Infrastructure |
|
REPORT
AND RECOMMENDATIONS OF THE
Local
Traffic Committee MEETING
HELD
ON 5 May, 2008
PRESENT
Michael Alderton - Road Network Services Engineer
(Chairperson), Councillor Pat Sheehy AM – Representative for the Member for
IN ATTENDANCE
Sharon Maddox – Road Safety Co-ordinator, David Drozd – Senior Traffic Engineer, Michael Pruss – Westbus, Ron Watson – Westbus, Noel Fuller – Co-ordinator, Ranger Services
APOLOGIES |
Deputy Mayor, Councillor Jackie Greenow, Councillor Karen McKeown – Representative for the Member for Mulgoa. |
CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 7 April 2008 |
The minutes of the Local Traffic Committee Meeting of 7 April 2008 were confirmed. |
DECLARATIONS OF INTEREST
There were no declarations of interest.
MASTER PROGRAM REPORTS
The City Supported
by Infrastructure
|
RECOMMENDED That: 1. The information contained in the report
on 2. Provision of a
70m footpath extension along 3. The residents
of |
|
RECOMMENDED That: 1. The information contained
in the report on Chatsworth
Road, St Clair - Request for Provision of Traffic Calming Devices be
received. 2. Council’s
Design Co-ordinator be requested to investigate options for traffic calming
in 3. The residents be advised. |
|
RECOMMENDED That: 1. The information contained in the report
on 2. The
implementation of a Residential Permit Parking Scheme in 3. Council
request 4. The resident be advised. 5. Councillors Bradbury and Allison be advised. |
|
RECOMMENDED That: 1. The information contained in the report
on Farm Road & St Thomas
Road, Mulgoa - Request for Road Widening & Centre Linemarking be
received. 2. The
installation of road widening and a centre line in 3. Council’s
Parks Construction & Maintenance Manager be requested to arrange for
trimming of roadside foliage along 4. A ‘Curve’ and
‘Crest’ sign be installed on 5. The resident be advised accordingly. |
|
RECOMMENDED That: 1. The information contained in the report
on 2. The relocation of the mail zone be approved. 3. The ‘No Parking – Australia Post Vehicles Excepted’ sign at the location of the current Mail Zone be replaced with a ‘P30’ timed parking sign, and the ‘P30’ timed parking sign on the light pole be replaced with a ‘No Parking – Australia Post Vehicles Excepted’ sign. 4. ‘No Parking – Australia Post Vehicles Excepted’ signage be installed at the eastern end of the 6m Mail Zone. 5. Australia Post be advised accordingly. |
|
RECOMMENDED That: 1. The information contained in the report
on 2. The provision
of ‘No Right Turn’ signposting and a median island within the 3. A Traffic Management Plan be prepared by Council and submitted to the Roads & Traffic Authority for approval prior to the installation of signposting. 4. ‘No Right
Turn’ signposting be provided which prohibits vehicles turning right into 5. Councillor Jim Aitken OAM and the resident be advised accordingly. |
7 |
RECOMMENDED That: 1. The information contained in the report
on 3. The Roads & Traffic Authority be advised of this matter accordingly, and be requested to publish a notice in the Government Gazette in accordance with the “Route Assessment Guidelines for B-Doubles and Road Trains”, indicating approval to use the aforementioned roads as 25m B-Double Routes. 4. The applicant be advised accordingly. |
8 40km/h High Pedestrian Activity Area
Scheme |
RECOMMENDED That: 1. The information contained in the report
on 40km/h High Pedestrian
Activity Area Scheme be received. 2. Council accept the Roads & Traffic Authority’s offer of 100% funding for the preparation of a 40km/h High Pedestrian Activity Area Scheme. 3. Council engage its preferred consultant to prepare a detailed cost estimate for submission to the Roads & Traffic Authority and, subject to approval from the Roads & Traffic Authority, engage the consultant to prepare the report. 4. The outcomes of the process be referred to the Local Traffic Committee for consideration. |
GENERAL BUSINESS
GB |
A
request has been received for the existing ‘No Stopping’ in RECOMMENDED That: 1. The
Committee note the temporary closure of 2. The
existing ‘No Stopping’ restrictions on Queen Street, associated with Carsons
Lane, be temporarily changed to ‘No Stopping 6.30am-9.30am &
3.30pm-6.30pm Mon-Fri; ˝ Hour Parking 9.30am-3.30pm Mon-Fri &
8.30am-12.30pm Sat’, with a section of ‘No Stopping’ remaining on Queen
Street opposite King Street to allow through traffic to pass turning traffic. |
GB |
The
Roads and Traffic Authority has submitted a Traffic Management Plan for construction
works in association with the widening of the RECOMMENDED That
the Committee note the information. |
GB
|
Deputy
Mayor, Councillor Greenow made representation on behalf of a resident
concerning pedestrian and traffic safety issues at the intersection of RECOMMENDED That
the matter be investigated. |
GB |
Council has
received a letter from a resident of A search of Council’s accident
database has revealed that one intersection related accident occurred at The resident
requested the installation of guardrail across the frontage of their property
to protect it from vehicles exiting the carriageway. This matter was discussed with the RTA who
confirmed that guardrail is specifically used in treating acute angled
vehicle deflections as a result of vehicles inadvertently leaving the
carriageway, and attempts to correct them to re-enter the roadway. Guardrail has some applications in asset
protection (ie, power poles, etc) but is not conducive to high speed front on
impacts. The only
application where guardrail can correctly be installed to mitigate front on
impacts is where the beam lengths form a horseshoe shape, thereby
withstanding impact from a single collision by spreading the impact of the
force over a broader area. This
negates the guardrail from being used in most residential applications, as in
this case where with minor property frontage width, a guardrail would only
spear oncoming vehicles into neighbouring residences. It would be
more prudent to treat the cause of the errant/speeding vehicles in The Local
Traffic Committee, at its meeting on 4 February 2008, considered a report on
John Oxley Avenue and Rugby Street, Werrington County and at its meeting on
25 February 2008, Council resolved (in part), on
the recommendation of the Committee, that “Council’s design section be
requested to investigate the provision of traffic calming devices along Rugby
Street, Cambridge Park and a report be submitted to the Local Traffic
Committee following the investigation.” The present report takes into account new information supplied by the NSW Police and the recent incident as described above, and seeks to accelerate the installation of traffic calming devices in this locality. Following the recent incident,
a number of site inspections were conducted by Council officers which
revealed that vehicles travelling north in In addition
to this, two large trees planted on the western side of Council’s
Traffic and Design staff inspected the site and found opportunity to place a
Watts Profile speed hump with clear sight distance for vehicles in Rugby
Street 55m before the intersection (outside house no.118 Rugby Street). The Watts Profile speed hump incorporates
concrete blister islands and a central concrete island in order to also
channel vehicles through the device.
The device is positioned in a way that vehicles exiting the device
will have clear sight distance to the intersection, and are slowed on that
approach. Furthermore the channelising
works will prevent vehicles from crossing the hump at an angled approach,
thereby further slowing driver approach and departure at the device. As part of
the works, it is proposed to link the intersection with the device in order
to provide some continuity to motorists and enhance awareness of the
intersection. In this regard the
existing rubber tuff median (in The design
has accounted for vehicular movements from all affected driveways providing
ample clearance to necessitate access by vehicles towing trailers and boats,
etc. The design plans are submitted to
be endorsed for construction, to be constructed in the current financial
year’s traffic facilities program. In
this regard, notification to residents of the impeding design shall be
provided prior to construction. As a
precautionary measure, Council has commissioned water-filled barriers to be
placed in the nature strip area of the subject property in order to avert any
immediate off road incidents. The
resident has been advised that the barriers are of a temporary nature until
the construction of the slowing device has been completed and is operational. RECOMMENDED That: 1. The design plan AR157 be
finalised and endorsed for construction from the 2007/2008 traffic facilities
program. 2. The affected residents of
the proposal be consulted with prior to installation, with any major
objections referred back to the Local Traffic Committee prior to
construction. 3. The resident be advised
accordingly. |
GB
|
Council’s
Senior Traffic Engineer advised that the Roads and Traffic Authority has
notified Council of a change to the speed limit from 90km/h to 80km/h on
Richmond Road, west of Garfield Road, Riverstone (in the Hawkesbury Council
area), to east of St Marys Road, Berkshire Park. RECOMMENDED That
the Committee note the information. |
GB 6 Go 40 For Me – Road Safety Program (Raised
Council) |
Council’s
Road Safety Co-ordinator advised that the ‘Go 40 For Me’ road safety program
commenced on Tuesday, 29 April 2008. RECOMMENDED That
the Committee note the information. |
There being no further business the Chairperson declared the meeting closed the time being 10:45am.
That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 5 May, 2008 be adopted. |
19
May 2008 |
|
Leadership and Organisation |
|
REPORT
AND RECOMMENDATIONS OF THE
Policy
Review Committee MEETING
HELD
ON 12 May, 2008
PRESENT
The Deputy Mayor Councillor Jackie Greenow, Councillors Jim Aitken OAM, Kaylene Allison, Ross Fowler OAM, Karen McKeown, Garry Rumble, Pat Sheehy AM, and John Thain.
APOLOGIES |
RECOMMENDED that apologies be received and accepted from His Worship the Mayor Councillor Greg Davies and Councillors Kevin Crameri OAM, Mark Davies and Steve Simat. |
LEAVE OF ABSENCE
Leave of Absence was
previously granted to Councillor Susan Page for the period 21 April 2008 to 26
May 2008 inclusive.
Councillor Pat Sheehy AM advised the meeting that Councillor
David Bradbury had requested leave of absence for the period 12 to 15 May 2008 inclusive.
The Deputy Mayor Councillor Jackie Greenow advised the
meeting that Councillor Lexie Cettolin had
requested leave of absence for the
period 12 to 21 May 2008 inclusive.
RECOMMENDED that
Leave of Absence be granted to Councillor David Bradbury from 12 to 15 May 2008
and to Councillor Lexie Cettolin from 12 to 21 May 2008.
CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 28 April 2008 |
The minutes of the Policy Review Committee Meeting of 28 April 2008 were confirmed. |
DECLARATIONS OF INTEREST
There were no declarations of interest.
MASTER PROGRAM REPORTS
The C
3 The 2007 |
Mr Steve Willingale, |
RECOMMENDED that the
information contained in the report on The 2007 Penrith Valley Economic Development Corporation Business and
Export Survey be received. |
The
2 Nomination as enforcement agency under
the Food Act 2003 |
Mr Wayne Mitchell, Council’s Environmental
Health Manager, made a presentation on the new food safety enforcement
regime. |
RECOMMENDED That: 1. The information contained in the report on Nomination as enforcement
agency under the Food Act 2003 be received. 2. Pursuant to Section 111(1) of the Food
Act 2003 Council nominate as a Category B Enforcement Agency to the NSW Food
Authority. |
The C
1 Universal Design Playgrounds |
RECOMMENDED That: 1. The information contained in the report on Universal Design Playgrounds be received. 2. An approach be made to the NSW Variety Club to determine its involvement in establishing liberty swings. 3. A further report be submitted to the Policy Review Committee as soon as possible and prior to September 2008 following discussions with other councils on the installation and usage of the liberty swing in their local government areas. 4. Consideration be given to the early establishment of a universal design playground, with convenient public transport access. |
There being no further business the Chairperson declared the meeting closed the time being 8:38pm.
That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 12 May, 2008 be adopted. |
Item Page
Leadership and Organisation
1 2007-2008 Management Plan - March
Quarter Review
The City in its Broader Context
2 Report on the Local Government &
Shires Associations Tourism Conference 2008
3
The
4 Seniors Week 2008 Celebrations - 'Laugh
at the Lighter Side of Life'
5 Request for Tender 15-07/08 for the
Supply and Installation of a Prefabricated Building for Yoorami Before &
After School Care
6 Memorial to commemorate people who have
died in workplace accidents
7 North Ward Skate Facility
8 Landscape Improvements to
9 Variation of Restrictive Covenant
applying to Lot 211 & 212 DP 1093617 (No. 36 & 38) Heaton Avenue,
Claremont Meadows. Applicant: Allam Homes Pty Ltd; Owner: D & K Currie
The City as an Economy
10 Council's sponsorship of local small
business awards
The City Supported by Infrastructure
11 Request for Tender 13-07/08 - Provision of
Hired Plant & Equipment
Leadership and Organisation
12 Council Property - Electricity Easement
for Padmount Substation on Open Space Lot 2 DP
13 Council Property - Leasing of Parts of
"Community" Land under Council's Plan of Management to the Scout
Association of
14 2008 Remuneration Tribunal Determination
15 Summary of Investments & Banking for the
period 1 April to 30 April 2008
Leadership and Organisation
Item Page
1 2007-2008 Management Plan - March
Quarter Review
19
May 2008 |
|
Leadership and Organisation |
|
Leadership and Organisation
1 |
2007-2008
Management Plan - March Quarter Review
|
|
Compiled by: Ken Lim, Organisational Development Co-ordinator
Geraldine Brown, Budget Accountant
Authorised by: Vicki O’Kelly,
Financial Services Manager
Ross Kingsley, Corporate Development
Manager
Strategic Program Term Achievement: Council's
operating culture is flexible, efficient, integrated and aligned to Council's
strategic objectives and program delivery.
Critical Action: Prepare, implement and review management
plans and processes aligned to and consistent with Council’s Strategic Plan and
Program.
Purpose:
To present the March Quarter progress report on Council's
2007-2008 Management Plan. The report
recommends that the review be adopted including revised estimates and
expenditures as detailed in the report.
Due to the size of the document, copies are supplied to Council under separate
cover.
Background
In accordance with the Local Government Act 1993, the Management Plan Progress Report for the period ending 31 March 2008 is presented tonight for Council’s consideration.
This is the third
quarterly review of Council’s 2007-2008 Management Plan, which is the third
year of Council’s four year program under its current Strategic Plan for the
City of
Managers have provided details of progress in accordance with their assigned accountabilities. This includes delivery of the ongoing requirements of services, progress of annual tasks and projects and performance against budget. Commentary has also been provided on key achievements for the year to date, as well as issues arising that have impacted on the delivery of the annual program.
The General Manager’s report in the document includes comments on key results and issues arising over the first three quarters of the year and indicates the focus of organisational efforts for the remainder of 2007-08.
The Financial Services Manager’s report is also contained within the review document, and includes information on budget performance, significant issues and proposed variances.
Financial
Position
The proposed year end budget position is a deficit of $501,000, after a number of recommended allocations and assumes that the recommendations included in this report and in other reports to tonight’s meeting are endorsed. It is likely that the deficit will be addressed in the final quarter of the year from savings in operational areas including employee costs although specific areas where these savings may be realised have not yet been identified. Council’s working capital position at 30 June 2007 was $3.7 million, well above the adopted benchmark of $2.0m. Looking forward the draft 2008-09 Budget has been adopted for public exhibition and predicts a surplus of $143,000. The current $501,000 deficit is made up as follows:
$000’s
Original Surplus......................................................................................... $15.2
1st Quarter Council approved variations..................................................... $49.7
2nd Quarter Council approved variations.................................................. ($39.9)
3rd Quarter Council approved variations................................................... ($49.8)
March review variations.......................................................................... ($475.8)
Projected
Budget Year End Result ................................................... ($500.6)
The review recommends a number of both positive and negative adjustments to the adopted budget. There are some adjustments to income projections and estimated costs that have led to a number of additional variations to the original budget.
The more significant variations (F - favourable, U - unfavourable) for
the quarter include:
$000’s
Salary Savings .......................................................................................... 537.8 F
Ripples additional support ........................................................................ (489.0) U
Development Applications ....................................................................... (280.0) U
Subdivision Income ................................................................................... (20.0) U
Construction Certificates ............................................................................. 80.0 F
Subdivision Certificates ............................................................................... 21.0 F
Occupation Certificates ............................................................................... 10.0 F
Development Application Infrastructure Fees............................................ (101.0) U
Road Opening Income ............................................................................... (35.0) U
Occupation certificates .............................................................................. (45.0) U
Telephone costs ........................................................................................ (80.0) U
Other budget adjustments........................................................................... (74.6) U
These,
together with minor variations and reallocations, are discussed in detail in
the Financial Services Manager’s report in the summary review document however
some detail is provided below on the more significant.
Salary Savings
A total of $237,600 of salary savings was identified in the September quarter and this was transferred to the Employee Leave Entitlements Reserve in anticipation of the impact that the expected resignations of a number of long serving staff will have on the Reserve. The reserve balance and the impact of employee movements continue to be monitored closely. It is expected that the planned transfers in the 2008-09 and 2009-10 Management Plans will provide funding in the Reserve in line with adopted parameters. In the December review identified salary savings of $460,000 (0.75% of the total original budgeted employee costs) were taken to the bottom line. Additional savings of $537,800 have been identified in the current quarter and it is recommended that these too be transferred to the bottom line. These savings have eventuated due to vacancies across a number of departments. Most vacant positions are in the process of being filled. Some other identified salary savings are recommended to be retained in the individual departments to enable the engagement of consultants or temporary staff to ensure delivery of some key Management Plan tasks and projects. Total salary savings for the year are $1.2m or 2% of the budget for employee costs.
Ripples
As was foreshadowed at the second 2008-09 Management Plan workshop a formal request from the Board of Directors of Ripples has been received for additional support. The support requested is made up of 3 components:
· $267,000 to fund direct operations to 30th June 2008.
· $125,861 to waive the current outstanding balance of Sundry Debtors Account for period ending 30th June 2007 (largely water and insurance costs).
· $96,135 for additional Workers Compensation premiums.
This review includes allocation of funds to support that request. A significant contribution was made to Ripples in 2006-07 including a total subsidy of $250,000 and forgiveness of debts totalling $245,123. Council is currently providing a subsidy to Ripples, to underwrite its performance of $320,000.
The Ripples Board wrote that “A number of issues have beset the Company in achieving its budget projections this financial year, especially in Fitness and Hydrotherapy as well as increased costs in utilities. Fitness being one of our major cash generating areas has suffered a significant decline in membership income, mainly due to competition entering the market (Valley Fitness) and the current economic climate. Hydrotherapy was directly affected by the sudden departure of one of our Exercise Therapists in October 2007. This person was replaced in January 2008, however income was not sustainable with only one Therapist available. Weather has also had a major impact on the summer swimming season, with wet and cold conditions being experienced in what should be our peak operating period.”
$100,000 of this assistance has already been advanced to Ripples to ensure that cash flows were adequate to meet obligations. This was advised to Councillors by memo. The waiving of the debts will not affect Council’s consolidated financial result for the financial year.
Development
Related Income
A number of income areas have been impacted by the continuing downturn in building related activity. The main impact has been on Development Application Income which has decreased by $280,000 or 21% compared to the original budget. There has also been a decline in subdivision income of $20,000. DA activity continues to decline especially in the residential area. There is little activity in the residential release areas or new houses within the established areas. Broader economic impacts are having a noticeable knock on effect to the level of developer and resident confidence in the market place. There is still a reasonable degree of interest in commercial and industrial development although the size and scale of these types of proposals are in decline. It is anticipated that these trends will continue until such time as the residential market recovers from its slump.
There has been an upward adjustment to the construction certificate, subdivision certificates and occupation certificates income for the amounts of $80,000, $21,000 and $10,000 respectively. There has also been some corresponding salary savings of $55,000 which have been directed to the bottom line.
Building activity has a flow on effect to income related to DA Infrastructure, Road Opening Income and Compliance Certificates. These areas have seen falls in budgeted income of $101,000, $35,000 and $45,000 respectively
Revotes
There are a number of projects that need to be revoted o 2008-09. More details of the larger revotes or those that affect a special initiative are provided below. Full details of all proposed revotes are provided in part B of the review document.
Sustainable
Playing Fields - ($345,000 Grant funded)
The project was delayed 3 months due to the assessment and approval of the business plan by the NSW Environmental Trust and will now be implemented over three years with $159,000 expended in the current year.
The DA was approved in late November 2007. During the December /January period the tender process commenced with an Expression of Interest. A ‘short list’ of suitable contractors was adopted by Council in February 2008. Delays were experienced in finalising some cost items such as utility augmentation. However all issues have been resolved and an application for a Construction Certificate was lodged on 20th March 2008 and is expected to be issued in the next fortnight. The final independent Quantity Surveyor (QS) cost estimate was received in April 2008. A detailed assessment of the final QS is now completed. This assessment confirms that there are sufficient funds available within the budget. It is expected that the next stage of the tender process, that is seeking tenders from the adopted ‘short list’ of suitable contractors, will commence in June 2008. The preferred tenderer will be reported to Council for endorsement in the first quarter of the 2008-09 financial year with construction likely to commence in August 2008.
The construction work has been rescheduled and is anticipated that the work will commence in July/August. The project was delayed due to some changes made to the building design to reduce costs. The DEC considered Council’s request for design changes and this task took 3 months to resolve.
Building Asset
Renewal ($300,000 – General Revenue funded)
It is recommended that part of the current year’s program ($150,000) for replacement of one of the lifts in the Civic Centre is held over to 2008-09. This will enable all 3 lifts in the Building Asset Renewal program to be purchased and installed together which provides economies of scale in the order of $15,000 per lift. Expenditure of $150,000 provided in the current program for asset renewal work at Ripples was delayed pending the completion of condition audits and determination of a revised program of renewal works. The $150,000 will be utilised in an extensive program of works to be coordinated in 2008-09.
Penrith CBD
Traffic Study - $217,800 (General revenue and EEP funded)
This project requires additional data to be sourced regarding the projected extent of floor space growth in the CBD. This work is in process but unlikely to be finished in time for the study to start this year.
Council has made a strong commitment to the
development of the Penrith Valley Cultural Precinct at St Marys as a major City
facility. The refurbishment of the
Memorial Hall and the construction of the
Recent delays relate to the assessment of a grant application with the Federal Government which forms a major element of the funding model. While this grant was an election promise delays have been experienced in receiving the formal approval and funding agreement. This has delayed the completion of the tender process. The grant approval has now been confirmed as part of the “Better Regions” program announced in the Federal Budget.
Other revotes include:
· West Catchment Drainage ($136,000 s94
funded)- The project has been delayed due to the scope of work being
changed to incorporate four lanes on
·
· Pedestrian Bridge Schoolhouse Creek ($173,300 s94 funded) - Geotech Investigations continue and the calling of quotations to build the bridge are in progress.
· Catchment Management Floodplain Drainage( $189,100 Grant & Reserve funded) - Detailed overland flood studies for Penrith CBD and its surrounding suburbs and St Marys areas are in progress.
· Ropes And South Creek Implementation of Open Space Management Plan ($150,000 Grant funded)- This grant funded project has been delayed because of the time taken to finalise tenders and appoint a contractor. The contractor will catch-up this work next year.
Summary of
impact of Revotes and returns to Reserves
With these adjustments, the annual capital works program is expected to be completed by the end of the financial year. There are no projects where the recorded spending is materially higher than the officially adopted budget of the project.
Path paving works ($240,000) in recreational areas completed in advance
of the adoption of the Penrith District Open Space s94 plan have been
transferred to the plan in this review.
Format of the
Quarterly Review
The new Services-based reporting approach, which was introduced in the
present year, aims to provide greater clarity and accountability to Council and
the public on the annual delivery of Council’s program through its approved
services and their required goals. This both reflects the service
specifications in a highly practical way and how the strategy for the City
which Council has set is being delivered by the organisation.
The quarterly Management Plan report to Council and the community is now clearly based on performance of the specified services through which Council’s operations are conducted, together with the usual financial statements and other required information.
The Quarterly Review provides a comprehensive progress report on the performance of all Council’s external and internal services (with the exception of the three controlled entities which have separate reporting requirements).
Reporting is based on the delivery of the annual program of activities, tasks and projects which was adopted by Council for each service through the Management Plan. The report contains:
· An ‘executive summary’ of the quarter’s progress with commentary provided by the General Manager and Financial Services Manager, together with key results and identification of any service areas requiring greater focus
· A report on the overall performance, key performance indicators and tasks deliverable for each service, together with a formal budget statement for that service
· Capital and operating projects budget progress (arranged to align with the services)
· Detailed financial statements and summaries.
The services performance report, which provides much of the basis of
the review, details the progress of the ongoing and annual deliverables of that
service. This report has previously not included the capital and operating
projects, which were fully reported but elsewhere in the document. This
approach has been amended in the present report, as noted below.
It is important to note that the simple expenditure budget snapshot
provided under services is supplemented for each service by a fully detailed
budget which includes any proposed variations.
Further
Refinement to Report Format
The report on the performance of each Service now also includes details
of the relevant Capital Budget Projects and Operating Budget Projects for which
the Service is responsible. This brings all reportable elements which
contribute to the overall performance of the Service together to clarify the
Managers’ assessment of performance and enhance full accountability.
Supplementing this information in the Services section of the document, a full financial progress report and reconciliation of Capital and Operating Projects and subprojects of works programs is provided in the financial statements section.
Performance
Assessment
The review documents
incorporate detailed reporting on the year to date performance of each of the
services from several principal aspects. These form the basis of the Overall Performance
assessment of that service for the year to date. To that is added a Budget
Performance snapshot as explained above.
The normal expected overall service performance for the first three quarters of the year is 75%. However, note that some services (particularly in the Operations Directorate) are more dependent on the completion of particular projects or works programs, which will strongly influence the result. The model for service reporting is detailed in the review document.
The
reportable elements of the Service from which its performance is assessed
include:
· Key
Performance Indicators (KPIs) for ongoing
requirements of the Service
· Strategic
Tasks which link Services to Council’s
four year Strategic Program
· Service
Improvements identified through means
including ongoing Services Review
· Capital
and Operating Projects funded in the
annual program
(NB not
all Services contain all of these elements)
In addition to the particular KPIs and annual targets which Council adopted in the Management Plan, additional measures have been added to ensure that all the important ongoing activities of service specifications are incorporated. These more generic KPIs for the service have a set target of 100% of ongoing requirements. This approach was initiated in the September review and has been further developed and refined with Managers.
All reporting is in
terms of year to date progress to fulfil the annual requirements
of Council’s program. Where actions have
a life of more than one year, the report is on the performance for 2007-08
only. Those tasks and projects scheduled to commence after the third
quarter are listed in the report but are not included in the performance
ratings.
Management
Plan Performance
From the statements provided by the responsible Managers against the
deliverables as explained above, the results for the quarter are as identified
in the following table.
Table 1. Service Performance
Summary ~ March Quarter
SERVICE PERFORMANCE SUMMARY |
Completed |
GREEN |
AMBER |
RED |
Totals |
SERVICES OVERALL (Service
Profile) |
|
61 (98%) |
1 (2%) |
- |
62 |
Key Performance Indicators (KPIs) |
|
201 (90%) |
15 (7%) |
6 (3%) |
222 |
Strategic Tasks (ST) |
5 (5%) |
82 (87%) |
7 (7%) |
- |
94 |
Service Improvements (SI) |
1 (2%) |
45 |
7 |
1 |
54 |
Capital Projects * |
40 (32%) |
72 (57%) |
6 (4%) |
9 (7%) |
127 |
Operating Projects * |
21 (20%) |
73 (67%) |
8 (7%) |
7 (6%) |
109 |
[ Note : * These figures do not include
sub-projects or the specific components of works programs]
The progress of Council’s program is expressed through the use of percentages and ‘traffic light’ indicators. These are based on the responsible Manager’s statement of the delivery of the annual requirements for that item.
Council has, for a number of years, used a traffic light rating scale for reporting on the performance of Management Plan deliverables. This is supplemented in the new report format by an appropriate rating scale for the expenditure budget performance of services, adapted from that used in the monthly Financial Health monitoring by the organisation. The rating scales are explained in the table below.
Table 2. Guidelines
for ‘Traffic Light’ Status Indicators
[Green] |
General Performance: Progress for the Year To Date is on target for annual
requirements/completion of the relevant action. Normally indicates completion
of 90%+ of the scheduled requirements. Budget Performance: Expenditure for the Year To Date is under budget by <=15% or
over budget by <=5%. |
[Amber] |
General Performance: Progress is marginal and extra attention is needed. Normally
indicates completion of 75%-89% of the scheduled requirements Year To Date. Budget Performance: Expenditure for the Year To Date is under budget by >15% or
over budget by 6-15%. |
[Red] |
General Performance: Progress is not on target and requirement may not be delivered.
This should be addressed by the Manager’s commentary. Performance is normally
rated as less than 75% of the scheduled requirements Year To Date. Budget Performance: Expenditure for the Year To Date is over budget by >=16%. |
|
Completed (usually applies
to Capital & Operating Projects with defined target dates). |
A detailed table of all items which are rated at risk of not being delivered within 2007-08 and the response which is proposed by the relevant Manager is provided in the ‘Executive Summary’ section of the document.
Proposed
Amendments to Service Elements
To deliver the annual requirements of the operational Management Plan,
Council adopted as part of the service program a more detailed set of tasks and
KPIs. It is normally the case that a quarterly review, with its comprehensive
assessment of service performance, will identify a number of proposed revisions
to the detailed annual program. Any such proposals with a budget impact are
directly addressed by the financial statements and commentary provided.
Subject to
endorsement by Council, amendments to non-financial elements of the operational
plan have been incorporated in the present review. These proposed changes are
detailed in the Appendix to this report for Council’s
consideration.
Alignment of
the Organisation
During the first quarter of the present year, Council received two reports from the General Manager on alignment of the organisation and endorsed a number of changes to accountabilities and service and departmental arrangements. Those new arrangements were reflected in the previous Quarterly Reviews as far as possible, however more settled information is included in the present report.
The most significant impact of these changes is in regard to the City Operations directorate. The new departments of City Works, Public Domain Amenity and Safety and Recreation, and the service responsibilities of the relevant Managers, are incorporated in the report.
A new approach being taken to the management of certain major projects, as discussed with Council in the organisational alignment reports, sees a number of projects (Penrith Valley Cultural Precinct, Londonderry Neighbourhood Centre, Penrith Football Stadium, Civic Centre Extensions) now being identified within the Project Management & Advice Service with delivery accountabilities assigned to the position of Major Projects Manager within the City Planning Directorate. That Manager is also responsible for the Design service. The Acting Design and Technical Advice Manager is responsible for the remainder of the services within this department.
Special Initiatives
The 10-year special initiative, Asset Renewal and Established Areas (AREAS) Strategy, commenced on 1 July 2006. The AREAS funding from additional rate revenue approved by the Minister for Local Government, is for additional infrastructure renewal and public domain maintenance (which includes roads, buildings, graffiti removal and cleaning) as well as greater attention to the needs of our older neighbourhoods.
Council also continues to advance three 10-year special initiatives which commenced in 2002-2003, for which additional rate revenue was also approved by the Minister. These are:
· Enhanced Environmental Program (EEP)
· Community Safety and Neighbourhood Renewal
Program
· Economic Development and Tourism - support
for Penrith Valley Economic Development Corporation (PVEDC)
As previously agreed by Council, specific reporting on the progress of each of these initiatives is presented to Council, the community and the Department of Local Government at six-monthly intervals, through the half-year and end-of-year Management Plan reviews and the Annual Report. In addition, more detailed reports on key aspects of the programs are provided to Council by the relevant Managers at appropriate intervals during each year.
In the present review, the progress of these programs is therefore reported within the normal services format.
Conclusion
The review indicates substantial progress to meeting Council’s
challenging annual program. In keeping with Council’s established practice the
General Manager and Chief Financial Officer will not make a presentation at
this time, as formal presentations are made at the mid-year and end of year
reviews. The opportunity is, however, available for Council tonight to seek
clarification or elaboration on particular matters in any section of the
Progress Report.
The review documents will be placed, in full, on Council’s website, as
well as being made available to the public in hard copy and CD versions on
request, and through the Civic Centre, Queen St Centre and all libraries.
That: 1. The information contained in the report
on 2007-2008 Management Plan -
March Quarter Review be received. 2. The 2007-2008 Management Plan Review as at 31 March 2008, including the
revised estimates identified in the recommended budget, be adopted. 3. The proposed budget reallocations detailed in the report be adopted. |
1. View |
Proposed Amendments to 2007-08 Management
Plan Tasks and KPIs |
1 Page |
Appendix |
19 May 2008 |
|
Appendix
1 - Proposed Amendments to 2007-08 Management Plan Tasks and KPIs |
|
|
|
Proposed Amendments to Strategic Tasks, Service Improvements
and Key Performance Indicators for 2007-2008
Current Task or KPI |
Amendment Proposed |
Comment |
EXTERNAL SERVICES |
||
Neighbourhood Facilities Management (PDASM) |
||
Current KPIs: · Number
of events for regular hirers per quarter (Target
12,500 events per annum) · Number
of functions held per quarter (Target 1,275 functions per annum) |
Revised Annual Targets: · Number of events for regular hirers per quarter (New Target 8,600 events per annum) · Number of functions held per quarter (New Target 850 functions per annum) |
The present targets for these KPIs have
previously been reported to Council as unachievable. Further analysis has
been undertaken of neighbourhood facilities utilisation over the past four
years. This indicates that the current targets are not in line with
utilisation and appear to have been errors. It is recommended that realistic targets be set
for 2007-08. A task has been included in the Draft 2008-09 |
INTERNAL SERVICES |
||
Workforce Development (WDM) |
||
Current Strategic Task: Finalise and implement a contemporary workforce and workplace
strategy. [under CA34.2A] |
Revised wording of Task: Identify and commence assessment of the key
strategic challenges for the future of Council’s workforce and workplace. |
To more meaningfully express the approach
being taken to progression of key strategic issues in the present year and in
the preparation of the next Strategic Plan. A draft discussion paper has been
developed and presented to the senior management, which when completed will
be the basis for Council and organisational engagement on this critical area
of strategy. |
Corporate Development (CM) |
||
Current Service Improvement: Conduct a pilot survey for Council support
services to measure internal customer satisfaction. |
Deletion of 2007-08 Service Improvement
Task and carry over to the Draft 2008-09 |
While preparatory steps have been taken,
due to other major priorities in this Service, the task cannot be completed
in the present year. It has been included in the Draft 2008-09 |
THIS
PAGE HAS BEEN LEFT BLANK INTENTIONALLY
The City in its Broader Context
Item Page
2 Report on the Local Government &
Shires Associations Tourism Conference 2008
3
19
May 2008 |
|
The City in its Broader Context |
|
The City in its Broader
Context
2 |
Report
on the Local Government & Shires Associations Tourism Conference
2008 |
|
Compiled by: Paul Page, City Marketing Supervisor
Authorised by: Geoff
Shuttleworth, Economic Development and City Marketing Manager
Requested
By: Councillor Garry Rumble
Strategic Program Term Achievement: Penrith
is recognised locally and throughout
Critical Action: Maintain a marketing program that presents
Purpose:
To report on the recent Local
Government and Shires Associations Tourism Conference. The report recommends that the information in
the report be received.
Background
The first LGSA Tourism Conference was held in 2005 at Forbes. The 2006 conference was held in Penrith.
The conference was established to fill the vacuum left by the discontinuation of the Tourism New South Wales Annual Conference in 2000. It is the only NSW based tourism conference.
The 2008 Conference
The 2008 conference took place on 12-14 March. Lismore,
A choice of three streamed field trips was offered on the first
afternoon of the conference. The streams featured each of the three host Council
areas. Stream 1 was “
The conference theme was “Partnerships: sharing the risks and benefits”. The MC for the conference was Sorrel Wilby, TV travel presenter and writer. Penrith was represented at the conference by City Marketing Supervisor, Paul Page.
A strength of the conference was some very practical case studies of
successful low cost local marketing campaigns and events. Good presentations in this category
included:
· Getting the most out of Tourism New South
Wales co-operative campaigns – Shoalhaven;
· I love Dubbo – counteracting negative media
coverage of racial tension;
· Lantern Parade – Lismore;
·
·
There were presentations on new product developments and how they have
had a positive impact on tourism in their local areas. These included:
·
· Shell Cove Project – Shellharbour
·
There were also sessions on tourism research from the CRC for
Sustainable Tourism and a general session on the role of local government in
fostering tourism development.
Tourism Managers’ Exchange
Tourism NSW holds biannual exchanges for local government tourism managers. These exchanges involve a briefing on Tourism NSW programs and activities, as well as being an opportunity to provide information about other important trends and to exchange ideas with other tourism managers.
Each year since the
Penrith conference, Tourism New South
The Exchange was held on
the Wednesday before the conference commenced and covered tourist signposting,
visitor information centre accreditation, local research and the Australian
Regional Tourism Network. There was also
a presentation on the new Local Government Statistical Profiles which were
launched by Tourism Research
Conference Recommendations
Although the conference was primarily intended to be for training and networking, it did adopt a number of recommendations as follows:
That the…
· LGSA
hold another Local Government Tourism Conference in 2009 and that Tourism NSW
continue to support and partner the conference.
· Minister
for Tourism considers the development of a flexible template which will allow
one, four and 10 year strategic tourism plans for Local Government to mirror
the NSW Government’s 10 year State Plan.
· LGSA
request Tourism NSW to develop best practice models for Local Government
investment in tourism.
· LGSA
request that the NSW Government review its funding for infrastructure and
services for regions and localities that have tourism responsibilities and
impacts.
· Conference
and the LGSA call for the reintroduction of regional rail services to:
o support
and promote tourism;
o provide
for commuters; and
o mitigate
greenhouse gas emissions.
· The
Premier expedite the release of the O’Neill Report into Tourism in NSW to allow
councils to plan and budget for tourism in light of its recommendations.
That the information contained in the report on Report on the Local Government & Shires Associations Tourism Conference 2008 be received. |
There are no attachments for this report.
19
May 2008 |
|
The City in its Broader Context |
|
The City in its Broader
Context
3 |
Penrith
Valley Cultural Precinct - Tender for St Marys Memorial Hall Refurbishment
and |
|
Compiled by: Robert Paluzzano, Project Coordinator
Andrew Moore, Financial Accountant
Authorised by: Craig Ross, Design
and Technical Advice Manager
Strategic Program Term Achievement: The
Penrith Valley Cultural Precinct is completed and contributing to a vibrant
urban village lifestyle in St Marys.
Critical Action: Complete the
Purpose:
To provide Councillors with a
status report for the refurbishment of Memorial Hall and Community Square and
to advise Council of the outcome of the tender process and to recommend a
preferred tenderer for the proposed works.
Background
Council has made a strong commitment to the development of the Penrith
Valley Cultural Precinct (Precinct) at St Marys as a major City facility. This project is a major component of the
overall precinct development and will improve community use as well as deliver
a complete refurbishment. Elements of
this project date back to 1998 when the relocation of the St Marys Library to
the
To date, the refurbishment of the CWA building has been completed and
officially opened. Work is substantially
complete on the former St Marys Council Chambers.
The refurbishment of the St Marys Memorial Hall and the construction of
the
Current
Situation
Tenders were called for the refurbishment of Memorial Hall and
The proposed works in the main include the replacement of the roof to
St Marys Memorial Hall, the upgrade of the Hall to provide disability access,
air conditioning of the Hall and an upgrade of the kitchen and toilet
facilities and the construction of a
Summary
of Tenders Received
Eleven submissions were received in response
to the Tender by the close of the Tender on 8 January at 2:00pm. Those received
on time were:
1. AMFM Constructions Pty
Ltd
2. AXIS Constructions Pty Ltd
3. Bilas Knight Pty Ltd
4. Brodyn Pty Ltd
5. C & M Constructions Group Pty Ltd
6. CBS Refurbishment Pty Ltd
7. Cavasinni Constructions Pty Ltd
8. Kaleva Constructions Pty Ltd
9. Projectcorp Australia Pty Ltd
10. SIMCAR Constructions Pty Ltd
11. Walton Construction Pty Ltd
A submission received from Kane Constructions (NSW) Pty Ltd was not received by the
close of the Tender and therefore the company’s tender was not accepted by the
Tender Evaluation Panel for further consideration or assessment.
Tender Evaluation Panel
The Tender Evaluation Panel consisted of representatives from Council’s
Project, Supply, Finance and Legal Sections and a client representative. The
Tender Evaluation Panel included:
· Robert Paluzzano (Project Co-ordinator)
· Mal Ackerman (Supply Co-ordinator)
· Andrew Moore (Financial Accountant)
· Matthew Bullivant (Legal Officer – Probity Advisor)
· Erik Henricksen (Penrith Swimming Centre Pool Superintendent - Client Representative)
Tender Evaluation Criteria
The selection criteria advertised and used in selecting the successful
Tenderers were:
Mandatory Requirements |
Environmental Management |
· Form of Tender · Insurances · Collusive Tendering · Conflict of Interest · Construction Program · Compliance Statements · Completed Schedules |
· Relevant Industry References · Demonstrated use of environmental management systems, that ensure use of ESD practices and waste management plans |
Demonstrated Ability |
Industrial Relations Management |
· Demonstrated ability to complete the Projects on time and on budget · Major Plant and equipment proposed to be used · Key Personnel, qualifications, experience and availability · Time to complete project · Technical & resource capability to complete the project |
· Industrial relations management, relevant policies and programs and relevant existing / proposed agreements · Current / Existing
Workplace and |
Management & Administration |
Insurances |
· Company Resources – Personnel · Support Systems · Quality of Product / Service · Commitment to Quality Management systems · Quality and availability of back-up, advisory and support services · OH&S Management · Demonstrated use of OH&S systems and compliance with OH&S Act · Relevant Licensing and Permits |
· Workers Compensation insurance · Public Liability Insurance · Personal Accident Insurance · Professional Indemnity Insurance · Other relevant Insurance policies held |
Business |
Prices |
· Financial Assessment & Viability · Relevant Industry References |
· Schedule of Prices & Rates · Lump Sum Price · Hourly rate schedule for Trades submitted |
Tendered Prices
From the eleven accepted submissions, the Tendered Prices (GST
exclusive) were as follows, in order of lowest to highest:
Company |
Total Cost |
C & M
Constructions Group Pty Ltd |
$ 3,422,810 |
Projectcorp
Australia Pty Ltd |
$ 3,673,450 |
Brodyn
Pty Ltd |
$ 3,844,218 |
AMFM Constructions Pty Ltd |
$ 4,014,964 |
Cavasinni
Constructions Pty Ltd |
$ 4,211,933 |
Bilas
Knight Pty Ltd |
$ 4,217,255 |
Walton Construction
Pty Ltd |
$ 4,544,900 |
CBS
Refurbishment Pty Ltd |
$ 4,594,040 |
SIMCAR
Constructions Pty Ltd |
$ 4,707,430 |
Kaleva
Constructions Pty Ltd |
$ 4,782,432 |
AXIS
Constructions Pty Ltd |
$ 5,177,726 |
Roger Woollam from Woollam Parkinson & Partners, Council’s nominated
Quantity Surveyors (QS) for the project completed a review of the documentation
prior to the tender being issued, based on their estimate of the value of works
and the budget for the project set by Council.
Tender Evaluation
An initial assessment in accordance with the
evaluation plan was carried out. Following this initial assessment, the four
lowest complying offers were short listed for further evaluation. The four
short listed companies included;
· C&M Constructions Group Pty Ltd
· Projectcorp Australia Pty Ltd
· Brodyn Pty Ltd
· AMFM Constructions
The evaluation panel determined that there was no benefit to Council in
further considering the remaining submissions.
The four short-listed companies were interviewed by the Evaluation
Panel against the pre-established selection criteria to ensure that the entire
scope of the works had been taken into account and to provide a further
assessment of the capabilities of the tenderers to complete the job. Once it became apparent that the three lowest
tenderers had met the panels initial assessment it was considered appropriate
to exclude AMFM Constructions on the basis of price.
Given the variances in the tendered prices, the panel agreed to engage
the QS to provide an updated project estimate to reflect any increases in costs
since the QS’s last estimate. The QS provided an updated estimate of
$4,100,811.The QS was also engaged to provide expert advice on the costing
component of the project.
The QS recommended that as part of the evaluation process further
discussions be held with the three lowest tenderers to ensure they had a
complete understanding of the scope of work and that they had made adequate
allowances in each of the trades.
The evaluation panel, together with the QS held discussions with the
three lowest tenderers. Following these discussions the QS provided the
evaluation panel with a report and recommendations based solely on the costing
of the project.
This information combined with the panel’s detailed analysis is
contained in the Committee of the Whole report to tonight’s Business Paper.
The Tender validity period expired on the 7th of April 2008, on the 2nd of May the three short listed contractors were contacted to ascertain if their tenders held firm. Both C & M Constructions and Projectcorp advised that they were willing to hold their tendered price, Brodyn Pty Ltd advised that they could not hold their tendered price.
Reference Checks
C&M Constructions Pty Ltd
C&M Constructions’ recently completed or in progress projects of a
major scale include shop fit outs for 30 stores across Australia for Amazing
Loans, valued at $2.1m, construction of a high quality residence at Point Piper
valued at $7m, renovation of Parramatta Town Hall valued at $430,000,
Greenfield Park shopping centre fit out valued at $3.2m, Octagon Building
Parramatta toilet and ground floor refurbishment valued at $2.8m, Hornsby
Railway Hotel renovation of main bar, bistro and saloon bar valued at $1.1m,
Kirribilli renovation of Heritage listed residence valued at $1.3m.
Referee checks were conducted for C&M Constructions Pty Ltd. Based on
the referee reports received, C&M Constructions Pty Ltd was rated good to
very good overall. A further referee
check was conducted with Parramatta City Council where C&M had recently
commenced a refurbishment project on the Town Hall. This revealed that an error had occurred in
their tender and they had under quoted for that refurbishment project. This, combined with C&M being 16.53%
below the revised estimates of the QS, was a concern to the Tender Evaluation
Panel.
Projectcorp Australia Pty Ltd
Projectcorp Australia Pty Ltd has been operating for the last 6 years. Projectcorp has completed a number of projects
for local government in this time, with projects completed being in the size
and scale from $500,000 to $6,000,000.
Projectcorp has just completed construction of the Wadalba Sports
Facility for Wyong Shire Council valued at $6,000,000.
Other projects completed by Projectcorp include the refurbishment of
North Sydney Olympic Pool valued at $250,000 for North Sydney Council, the
refurbishment and fit out of North Sydney Indoor Sports Centre valued at
$250,000 for North Sydney Council, and the refurbishment and fit out of the Des
Renford Aquatic Centre and Maroubra Beach Pavilion, works completed
concurrently, valued at $400,000 for Randwick Council.
Projectcorp’s Project Manager has prior experience in larger scale
projects including conversion of the heritage Grace Building Warehouse to
residential blocks valued at $12,000,000 and
Reference checks were also conducted for Projectcorp. Those referees initially contacted indicated
that the overall quality of the work carried out by Projectcorp was assessed as
good. There was some feedback that indicated that Projectcorp’s Occupational
Health and Safety (OH&S) systems required improvement. Further extensive referee checks were carried
out with a focus on OH&S.
No similar concerns were identified following reference checks,
including a current project being completed for North Sydney Council. North
Sydney Council confirmed that Projectcorp’s OH&S systems were very good.
Following these further investigations it also became apparent that
that the quality of the work by Projectcorp was considered excellent on the
basis that a particular Project Manager was employed. This Project Manager has been put forward by
Projectcorp to undertake this project.
Brodyn Pty Ltd T/as TCQ Builders
Brodyn Pty Ltd is based in Chullora and has been in operation under the current company name since 1982. The company has successfully completed several projects for the New South Wales Department of Commerce. They are currently completing two further projects for the Department and these are on schedule and have not encountered any unexpected variations or concerns. The company is on the Department’s preferred contractor list. Brodyn Pty Ltd T/as Time, Cost & Quality Builders won a Master Builders Association Award in 2007 for Restoration of an Historical Building $1,000,001 - $5,000,000; Excellence in Construction Award for No. 1 Fire Station 1887, Castlereagh Street Sydney, Building Refurbishment. The company has an accredited Occupational Health & Safety Management System AS/NZS 4801:2001 and Quality Management Systems AS/NZS 9001:2000 for the design, construction and refurbishment of public and private buildings, both accreditations received from the Department of Commerce. Brodyn Pty Ltd has extensive experience in the construction and refurbishment industry.
Financial
Services Manager’s Comment
A total budget of $5.3m
has been allocated to the Penrith Valley Cultural Precinct Project in the
2007-08 and 2008-09 budgets for the completion of this stage. The construction phase of the Memorial Hall
and
A major component of the funding model for this project is a grant application through the Regional Partnerships Program with the Department of Infrastructure, Transport, Regional Development and Local Government (formerly DOTARS) for $933,000. While this grant was an election promise delays have been experienced in receiving the formal approval and funding agreement. This had delayed the completion of the tender process. The grant approval has now been confirmed as being in the 2008/2009 Better Regions Program as part of the recent Federal Budget.
The evaluation of the tenderers’ financial assessment and viability is included in a report later in tonight’s Business Paper.
Probity
Advisor’s Comment
Prior to the closing of tenders, the evaluation panel determined to assess tenders against the evaluation criteria, which has been outlined earlier in this report. This process of evaluation was applied throughout the entire evaluation process. Procedural fairness was applied to all tenderers. The tenderers were treated equally and fairly having been assessed on their merits. The evaluation panel had regard and complied with the tendering provisions of the Local Government (General) Regulation 2005.
Conclusion
The Tender Evaluation Panel has assessed the
three remaining lowest tender submissions against the evaluation criteria. Consideration was given to the information
provided in the tenders, interviews, the QS report (following the revised
estimate and his involvement in the second interview), reference checks,
independent financial analysis and the tendered price. The panel recommends that Projectcorp (
Whilst the three remaining lowest tender submissions were evaluated, the third lowest tenderer has subsequently indicated that they will now not hold their tender firm.
That: 1. The information contained in the report
on Penrith Valley Cultural
Precinct - Tender for St Marys Memorial Hall Refurbishment and 2. Projectcorp ( 3. The Common Seal of Council be affixed to any necessary documents. 4. All other tenderers be contacted and advised of Council’s decision and be thanked for submitting a tender. 5. The General Manager be authorised to sign any necessary documentation associated with the Federal grant offer for this project. |
There are no attachments for this report.
The
Item Page
4 Seniors Week 2008 Celebrations - 'Laugh
at the Lighter Side of Life'
5 Request for Tender 15-07/08 for the
Supply and Installation of a Prefabricated Building for Yoorami Before &
After School Care
6 Memorial to commemorate people who have
died in workplace accidents
7 North Ward Skate Facility
8 Landscape Improvements to
9 Variation of Restrictive Covenant
applying to Lot 211 & 212 DP 1093617 (No. 36 & 38) Heaton Avenue,
Claremont Meadows. Applicant: Allam Homes Pty Ltd; Owner: D & K Currie
19
May 2008 |
|
The City as a Social Place |
|
The City as a
4 |
Seniors
Week 2008 Celebrations - 'Laugh at the Lighter Side of Life' |
|
Compiled by: Joe Ibbitson, Community Program Coordinator
Authorised by: Erich Weller,
Community and Cultural Development Manager
Strategic Program Term Achievement: Strategies
are in place to respond to the social and health needs of the community.
Critical Action: Support community organisations to address
the differing needs and issues of the various age groups through Council's
policy responses, program initiatives and advocacy.
Purpose:
To provide information about
Council's Seniors Week 2008 event 'Laugh
at the Lighter Side of Life'. The report presents details of other activities
held during Seniors Week. The report
recommends that the information be received.
Background
Seniors Week is
celebrated annually across
On Thursday, 10 April, Council hosted a special concert event ‘Laugh at the Lighter Side of Life’ for Penrith’s senior residents. Council received $1,000.00 from the NSW Department of Ageing, Disability and Homecare (DADHC) to assist with the event.
Council Concert – Laugh at the Lighter Side
of Life
Council’s celebration was extremely successful, with over 450 people attending the event at the Joan Sutherland Performing Arts Centre.
The success of the concert is the result of the hard work and support of the organising committee, a partnership of local organisations and individuals. The organising committee is comprised of representatives from the following organisations:
· Penrith Older Women’s Network
·
·
· Lemongrove Governor Phillip Campus Day Centre
· Penrith Senior Citizens
· Penrith Seniors and Pensioners Club
· Joan Sutherland Performing Arts Centre
· Combined Pensioners Superannuants – St Mary’s branch
· St Marys Historical Society
Council co-ordinated the organising committee meetings as well as provided significant support.
The role of the organising committee offers an opportunity to build on existing skills and knowledge and fosters new ideas by working together. This approach to organising the event contributes to strengthening the co-operation in the sector and providing an opportunity for new partnerships.
‘Laugh at the Lighter Side of Life’ not only showcased local musical acts across generations and cultures, but incorporated the concept of laughter and fun as important for the emotional, social and physical well-being of the City’s senior residents.
The Mayor formally
opened the event and officially launched Seniors Week 2008 in
Margaret Pope from the Penrith Music and Comedy Company was the MC and kept the concert moving as she introduced the performers.
The concert opened with a dance performance by Aboriginal elders from the Aboriginal Catholic Ministry group. This was followed by two silent Charlie Chaplin movie clips, The Circus and Modern Times, with live piano accompaniment.
Students from
Full House at ‘The Joan’ for Council’s
Seniors Week 2008 concert
Johnny Pace, one of
The Penrith Seniors Dance Group then entertained the audience with several brackets of dances this was followed by the local Silver Fox Quartet who sang a number of songs, in harmony and without any musical accompaniment.
The Joan Sutherland Seniors Choir then took the stage for the final performance of the concert. The choir had been formed in 2007 with a grant from the Council and support from the Penrith Older Women’s Network and the Joan Sutherland Performing Arts Centre. It was obvious from their performance just why they are continuing to receive many bookings throughout the year.
The fun filled and very enjoyable concert finished with a group sing-a-long of Singing in the Rain, Making Whoopee and the Seniors Song.
Morning Tea was provided before the start of the concert and then at the conclusion the 450 plus senior residents were all seated and provided with a packed lunch. Throughout the morning tea and luncheon period “Piccolo” the wandering clown entertained everyone with his wit and humour.
“Piccolo” entertaining a group of seniors in
the atrium prior to lunch.
Students from St
Dominics College and
Evaluation
An evaluation survey of Council’s celebration was conducted with the members of the organising committee. The following comments are taken from the evaluation:
· Well organised event
· It seemed from my perspective that registration was the smoothest yet
· Much better than last year – more smooth as the frail and aged went first
and the remainder waited. PA to let them know lunch wouldn’t be served until
seated was good.
· No problems, seemed better than last year
· Great event – keep up the good work
· This has become a very worthwhile event, held in a great venue. Something
Council can be proud of.
The evaluation survey was also valuable in gathering comments about ways in which the celebration can be further fine-tuned for next year’s event.
Seniors Week Grants
Council allocates funds each year through the Seniors Week Grant Program to assist community-based groups in organising activities during Seniors Week for older residents in the community. At the Ordinary meeting on 4 February 2008, Council allocated $6,220 to fund ten (10) local community organisations to assist in the delivery of projects during Seniors Week.
The range of events showcased the skills of older people, their participation, and their contribution to the community. The following activities and organisations indicate the range of activities in 2008:
· Werrington Elderly Care organised “Live Life Today” – a series of indoor games and gentle exercises followed by lunch and entertainment
· St Marys Branch of the Combined Pensioners and Superannuates Association (CPSA) held an ecumenical church service followed by an afternoon tea.
· SPYNS Inc, in partnership with seven (7) community organisations organised a 1950’s celebration with a ‘name that tune’ segment. Refreshments were served and there was entertainment from local schools.
· The Enosis Greek Seniors Group, in partnership with the Greek Orthodox Parish of St Demetrius Church Seniors Group, had a celebration with food and entertainment from the local community for elderly and frail Greek residents. There were also a number of guest speakers.
· St Clair Youth and Neighbourhood Team launched the booklet “Celebrating what’s Good about Getting Older” which had been produced in consultation with the local community.
· The North St Marys Neighbourhood Centre Inc organised a luncheon, “A Laugh with Lunch”, for forty (40) seniors from North St Marys, Oxley Park and Colyton. Local school students and volunteers assisted on the day.
· St Marys Branch of the Combined Pensioners and Superannuates Association (CPSA), in partnership with Nepean Migrant Access, organised “Live Life in Harmony” which included demonstration of tai chi and heart moves to promote healthy and active lifestyles. Morning tea and entertainment were also provided.
· The Catholic Parish of the Holy Spirit St Clair, together with Emmaus Village and Mamre House, hosted a tour of Mamre House. This included morning tea, lunch and entertainment.
·
· Werrington Community Projects Inc organised their successful annual two (2) day Seniors’ Art and Craft Expo.
Evaluation was sought from all groups who received grants to assist with planning for Seniors Week 2009. The feedback has been very positive. Events were well attended, often exceeding the expectations of organisers. The events have been a great opportunity for seniors to participate in activities, interact with other groups and learn from each other.
Conclusion
Seniors Week offers
organisations and individuals the opportunity to become involved in programs to celebrate the contribution
seniors make to communities. Council’s
2008 successful event ‘Laugh at the Lighter Side of Life’ acknowledged and
celebrated the contribution older people make to communities, but it also
highlighted the importance of music and laughter for the well-being of older
people by involving them in the activities.
It was a day filled with music, dance, sounds, laughter and celebration
which involved local performers across generations and cultures and the
assistance of local volunteers and school children.
Additionally, the ten (10) community-based groups who organised activities, or worked in partnership with other groups during Seniors Week, showcased the skills of older people and their contribution to the community. The activities encouraged the involvement and participation of local school children, volunteers, older people from culturally and linguistically diverse backgrounds and older people with disabilities.
As indicated earlier, all events were successful. Seniors Week 2008 has been a valuable opportunity for seniors to participate in activities with other groups.
Certificates of Appreciation and letters were forwarded to students who
volunteered at Council’s event ‘Laugh at the Lighter Side of Life’. Letters of appreciation, together with a disc
of photos taken of the event, were also forwarded to performers and organising
committee members.
The annual Seniors Week concert at the Joan Sutherland Performing Arts Centre has become a “must attend” annual event for the seniors in the community.
That the information contained in the report on Seniors Week 2008 Celebrations - 'Laugh at
the Lighter Side of Life' be received. |
There are no attachments for this report.
19
May 2008 |
|
The City as a Social Place |
|
The City as a
5 |
Request
for Tender 15-07/08 for the Supply and Installation of a Prefabricated
Building for Yoorami Before & After School Care |
|
Compiled by: Glen Tuckwell, Project Co-ordinator
Rebecca McCaskill, Supply Officer
(Contracts)
Authorised by: Janet Keegan,
Children's Services Manager - Operations
Matthew Stewart, City Works Manager
Strategic Program Term Achievement: Services
are provided to meet the diverse needs of families and to support the
development of children.
Critical Action: Facilitate the delivery of children’s
services with a range of stakeholders to meet the current and emerging needs of
families.
Purpose:
To advise Council of the
outcome of the tender process and to recommend a preferred contractor for the
supply of a purpose built portable building to accommodate the Yoorami Before
and After school facility. The report recommends that the tender submitted by
Ausco Building Systems Pty Ltd be accepted.
Background
Yoorami commenced operations in 1977 and converted to a cluster centre in 2000. Yoorami Children’s Centre is a 60 place Long Day Care centre, a 45 place Before and After School Care and a 45 place Vacation Centre situated at Werrington. Yoorami Long Day Care was a purpose built centre based on a school design approximately 30 years ago. Before and After School Care is being conducted from a cottage that is separate to the main building providing challenges in regard to staffing, supervision, space, resource management and ongoing maintenance. The floor space of the current OOSH building in relation to the OOSH National Standards is adequate for 19 children. Currently, the service has approval for 45 places Child Care Benefit places per session with a utilisation year to date rate of 36.65 for After School Care.
Due to recent legislation changes, the (Out of School Hours) OOSH building is no longer suitable for the current service provision as it no longer meets National Standards. It is considered that the building has reached the end of its economic life and is threatening the economic viability of the service.
In light of this, a number of options were investigated for a way forward, including looking at Council’s current stock of buildings, pursuing an alternative building solution including a purpose-built prefabricated building and closing the service.
At its meeting of 5 November 2007, Council adopted a report and recommendations with regard to the Yoorami OOSH building. The portable building solution was endorsed with an initial funding source from the property development reserve. The proposal is for the prefabricated building to be co-located with the Long Day Care service with a connecting hallway. It is anticipated that with the new building, economies of scale will be achieved with staffing, utilities, goods and services and that utilisation levels will increase. In addition, the National Standards for OOSH services will be met.
Advantages of
this Option
· The prefabricated building can be linked to current Long Day Care building;
· Allows for the cluster model to continue, further enhancing prospects for long term viability;
· Enhances workforce and people management issues, e.g. staff rostering, recruitment, staff management;
· The potential budget deficit is removed;
· It will meet Licensing and National Standards;
· Potentially will improve utilisation as the environment will be more pleasing to families;
· Staff satisfaction/children and family satisfaction;
Current Situation
Requests for Tenders
were advertised on the 5th February 2008 and closed at 3:00pm on
Tuesday 26th February 2008, for the Supply & Installation of a
Tender Evaluation
The tender evaluation committee consisted of:
· Rebecca McCaskill - Supply Officer - Contracts,
· Glen Tuckwell – Building Project Coordinator,
· Janet Keegan – Children’s Services Manager Operations
Criteria
The selection criteria advertised and used in selecting the successful tenderers were as follows:
Mandatory Criteria
· Proposed Building Specifications and Plans
· Conflicts of Interest
· Statement of Conformance
General evaluation Criteria
Scope of Requirements
· Demonstrated
Ability in Construction of Similar Projects
· Proposed
Building
· Project
Completion Times
Cost/Price Category
· Project
Cost – The Lump Sum Tender Price
· Other
Cost Impacts
Business Category
· Financial Viability
· Insurance
· Business Record
· Employees & Wages
· Safety Record
Management & Administration
· Occupational Health & Safety and Public Liability Management
· Quality Assurance System
· Environmental Management System
Summary
of Tenders Received
A total of three complying tenders were received from the following suppliers in response to the advertised tender, one late tender was received from Nomad Manufactured Buildings and was not considered.
· Ausco Building Systems Pty Ltd
· Australian Portable Buildings Pty Ltd
· Transfield Services Pty Ltd
Criteria Evaluation
Following the evaluation of the remaining three submissions the evaluation committee determined that all Tenderers demonstrated compliance against each of the evaluation criteria.
Each Tenderer was assessed based on their compliance with the Tender and the total Lump Sum cost to complete the project, to ensure that Council achieved a ‘Best Value for Money’ outcome. The table below summarises the evaluation results, showing the Tendered Prices and the Preferred Contractor.
Ranking |
Contractor |
Price (excluding GST) |
1. |
Ausco Building Systems Pty Ltd |
$195,520 |
2. |
Australian Portable Buildings |
$204,896 |
3. |
Transfield Services |
$635,220 |
The lowest tender was
submitted by Ausco Building Systems Pty Ltd, in the amount of $195,520. This company has satisfied the evaluation
criteria and has recently completed the installation of a purpose built
relocatable building for the State Emergency Services at
The next lowest tender was submitted by Australian Portable Buildings, in the amount of $204,896. This company has complied with all the conditions of the tender and would be capable of delivering the works. However, there would be no advantage to Council in accepting their tender.
The remaining tender was submitted by Transfield Services in the amount of $635,220.
Although this company has complied with all the conditions of the tender, due to the uncompetitive pricing this tender was not considered further.
Additional funding will be required to complete the project. These include;
Item |
Estimated costs |
DA and associated costs |
$7,000 |
Electrical supply |
$4,000 |
Sewage and stormwater connections |
$7,000 |
Water connection |
$3,000 |
Demolition of current B&A and turfing |
$25,000 |
Opening and covered link from existing long day care |
$20,000 |
Fencing |
$15,000 |
Soft furnishings and equipment |
$70,000 |
Landscaping |
$20,000 |
Contingency |
$30,000 |
Shade Structure |
$15,000 |
Total |
$216,000 |
Financial Services Manager’s Comment
Council, at its meeting of 5 November 2007, allocated $500,000 towards the redevelopment of a Yoorami Before and After School building from the Property Development Reserve. Acceptance of the preferred tender, together with the additional costs identified in this report, bring the expected cost of this project to $411,520, well within the budget allocation.
That: 1. The information contained in the report
on Request for Tender 15-07/08
for the Supply and Installation of a Prefabricated Building for Yoorami
Before & After School Care be received. 2. Ausco Building
Systems Pty Ltd’s Tender for $195,520 ex GST be accepted and appointed as the
approved contractor to undertake the Contract for the Supply &
Installation of the |
There are no attachments for this report.
19
May 2008 |
|
The City as a Social Place |
|
The City as a
6 |
Memorial
to commemorate people who have died in workplace accidents |
|
Compiled by: Bijai Kumar, Local Economic Development Program
Manager
Raphael Collins, Parks Construction
& Maintenance Manager
Authorised by: Bijai Kumar, Local
Economic Development Program Manager
Raphael Collins, Parks Construction
& Maintenance Manager
Requested
By: Councillor David Bradbury
Strategic Program Term Achievement: Effective
responses are made to the social impacts of growth, redevelopment and change.
Critical Action: Assess the social impacts of urban change in
both new release areas, established areas and rural areas..
Purpose:
To inform Council of memorials
built by some other councils and organisations to commemorate those who have
died in workplace accidents. The report
recommends that the information contained in the report be received.
Background
Councillor David Bradbury has requested a report to Council providing
details/options for the erection of a local memorial to remember those local
residents of our City that have lost their lives in the course of their
employment activities.
According to the 2005-06 Workcover Authority Annual Report, the
following key trends in the workplace injuries and fatalities in NSW were
highlighted:
· Employee fatalities continue to trend
downwards from 177 in 2001-02 to 146 in 2005-06;
· The incidence rate of fatalities has halved
in the last 20 years;
· Major workplace injury rates are at the
lowest in 20 years and have decreased 18% from 13.4/1000 employees in 2004-05
to 11.0 in 2005-06.
The Data Analysis and Research Unit at Workcover Authority which
generates such statistics has been requested in writing to provide information
on workplace fatalities in Penrith but no response has been received to date
despite several reminders.
Several Trade Unions such as the CFMEU and Victorian Trades Hall
Council as well Local Governments across
One of the biggest projects undertaken by a Trade Union is the Wall of
Remembrance constructed by CFMEU in 2006 in
On 15 October 2003, 16 year old Joel Exner fell 15 metres to his death
from an Eastern Creek building site on his third day of work. At the request of
Mr Exner’s family and the CFMEU, Blacktown City Council arranged for a memorial
to be placed in
Burwood Council has also constructed a plaque in
The following words appear on the plaque:
International Day of Mourning
In remembrance of workers tragically killed
and injured at work
And those who have died from exposure to
chemicals and asbestos
Plaque unveiled by Mayor John Faker &
Andrew Ferguson, State Secretary, CMFEU
Thursday 10 May, 2007
Burwood Council joins with the community and
The Australian trade union movement
In supporting improved workplace safety
BURWOOD COUNCIL
Current Situation
Enquiries have been made of Burwood Council about its memorial and the
costs associated with its construction. Based on the design, and considering
materials and labour, it is estimated a memorial would cost $800.00.
A preliminary search for a suitable park in which to locate the
memorial has led to
That the information contained in the report on Memorial to commemorate people who have died in workplace accidents be received. |
There are no attachments for this report.
19
May 2008 |
|
The City as a Social Place |
|
The City as a
7 |
North
Ward Skate Facility |
|
Compiled by: Raphael Collins, Parks Construction &
Maintenance Manager
Authorised by: Raphael Collins,
Parks Construction & Maintenance Manager
Strategic Program Term Achievement: The
City’s recreation and leisure facilities and services meet its needs and are
optimally used.
Critical Action: Ensure facilities and services reflect the
City's diverse current and future recreation and leisure needs.
Purpose:
To advise Council of the
progress with the
Background
In February 2007,
Council considered a report concerning the proposed
· That Council endorse the Sherringham Reserve site in Cranebrook as the preferred location for a skate park;
· Consultation with key stakeholders, interested parties and potential users be undertaken;
· A further report be submitted to Council, at the end of the consultation process, providing feedback from the community concerning the Sherringham Reserve site.
Over the last year, key stakeholders in Cranebrook were identified and given the opportunity to submit their views about the skate park. These groups included:
·
·
· Cranebrook Neighbourhood Advisory Board (NAB)
· Department of Housing
· Foothills Christian Church
· Barnardos
· Sydney Christian Outreach Centre
Concurrent with the consultation, Convic Design was commissioned early in the year to prepare concept plans for the skate park. A workshop was held on 31 July 2007, at Cranebrook Neighbourhood Centre, to learn from young people the kind of features they prefer in the skate park. Nearly 30 young people attended the workshop and provided the skate park designer with ideas for the preparation of the concept plans. Concept plans have been prepared to the value allocated to the project from the S94 plan .
Current Situation
As part of the public consultation process, a Field Day was organised on the site of the proposed skate park. Invitations were sent to the schools, NAB, local shops and an advertisement was placed in the local papers.
Personal letters were sent to approx 20 residents who live in close proximity to the reserve. The letters described the skate park facility and a map indicated its location. Several of the residents attended the Field Day and discussed issues relating to the facility.
The Field Day was held on Saturday 1 March and was attended by approximately 80 people including local residents. Representatives from Convic Design were available on the day to explain the technical aspects of the facility.
Survey Results
During the Field Day, people were asked to fill out survey forms that were made available on the day.
The following is a summary of those issues raised in the survey.
· Will the skate park be lit?
There is no intention to provide floodlighting to the facility. There will be the need to relocate an existing pathway light that is situated near the proposed skate park
· Illicit behaviour that occurs in the park during evening hours
Residents were concerned about the amount of broken glass and rubbish that will be left in and around the facility
· Clean up and maintenance of the skate park
A management plan of the North Ward skate park will be prepared that defines the level of service that will be carried out in and around the skate park. The adopted maintenance plan is a replica of the three other skate parks in the City. Public Domain staff will ensure the facility has regular clean-ups including graffiti removal. They will conduct daily inspections (7 days per week) and undertake general maintenance of the site.
· Supervision of the skate park
Skate parks are unsupervised facilities similar to play equipment. Like the other skate park facilities, Council must rely on good design, signage and regular maintenance as an effective way of managing risk and illicit behaviour.
· Inundation from stormwater
A
nearby resident was concerned about how stormwater flows will impact on the
skate park. The skate park will be positioned in a detention basin. Many skate
parks including
· Perceived noise levels from the skate park
Some residents living in close proximity to the skate park raised concerns about noise levels from skating, scooters and bike activities.
An independent consultant was commissioned to undertake noise measurements of the skate park. – Acoustic Logic Consultancy Pty Ltd.
A noise emission assessment was carried out over a 13 day period in April. The main noise sources generated by the skate park are:
· Skateboard wheels on concrete surfaces;
· Impact of skateboard hitting rails and ledges; and
· Speech.
The monitoring found that the predicted noise emissions from the skatepark comply with EPA noise emission guidelines during daytime and evening periods.
Community and Cultural Development
Manager’s Comments
Over 35% of all 12 – 24
year old young people in
Consultation on the
A design workshop was also held for young people to inform the skate park consultants about their thoughts and ideas for the skate park. A field day was held in early March that was widely publicised to the community. Members of the community were able to have their say on the skate park and raise any issues. In addition, a number of families and young people expressed their support for the skatepark. Relevant issues raised will be addressed in the design and management plan for the skate park.
Financial Services Manager’s Comments
The Penrith Local Open Space s94 plan has provision for a skate park in North Ward with a construction cost of up to $320,000. An additional amount is provided for design and project management costs taking the total project cost to $368,000. $15,000 of the design costs have been incurred in the current year. The balance of the project is included in the draft 2008-09 Management Plan currently on exhibition.
Conclusion
Council decided in February 2007 that Sherringham Reserve was the preferred location for the North Ward skate park. Since that time, there has been ongoing consultation with a range of stakeholders. Throughout this process there has been overwhelming support for the facility.
Cranebrook has a high population of young people with limited recreational opportunities other than sporting fields. Many young respondents to the survey conveyed that there is little to do in Cranebrook especially since the concrete skate bowl was removed from Ironbark Reserve last year.
The concerns raised by
some residents living near the reserve relate to the perception that a skate
park will increase antisocial behaviour. These concerns are consistent with the
other three skate parks in Penrith. In response to this concern, we can draw
our attention to the
Concerned residents have been advised that a Community Safety Management Plan will be developed for the skate park that will include a comprehensive maintenance schedule for graffiti/litter removal and other long term maintenance requirements.
Engaging the key stakeholders in the consultation process will continue. The next stage in the development of the stake park project will be to prepare the construction plans and documentation for development. Tendering for the project will take place early in the new year July/August.
Funding for the skate park has been included for consideration in the Draft 2008/09 Management Plan.
That the information contained in the report on North Ward Skate Facility be received. |
There are no attachments for this report.
19
May 2008 |
|
The City as a Social Place |
|
The City as a
8 |
Landscape
Improvements to Victoria Park |
|
Compiled by: Raphael Collins, Parks Construction &
Maintenance Manager
Authorised by: Raphael Collins,
Parks Construction & Maintenance Manager
Requested
By: Councillor Kaylene Allison
Strategic Program Term Achievement: The
City’s recreation and leisure facilities and services meet its needs and are
optimally used.
Critical Action: Ensure facilities and services reflect the
City's diverse current and future recreation and leisure needs.
Purpose:
To provide a proposed schedule
of works to implement the Masterplan in Victoria Park and provide details on
the condition of the memorial bandstand and rotunda and proposed remedial
works. The report recommends that the
information contained in the report be received.
Background
At its Ordinary Meeting on 7 April 2008, Council considered a report about the status of landscaping works at Victoria Park. The recommendations from that report were as follows:
“1. The information contained in the report on the Status of
Victoria Park Landscaping be received.
2. The
Masterplan approved by Council in 2004 be implemented utilising funds
identified in the Section 94 Local Open Space Developer Contribution Plan and
that the remaining work be nominated for consideration through subsequent
Project Evaluation processes.
3. A
further urgent report be presented to Council on the Schedule of Works and the
time frame for this, as well as providing information on any renovations for
the memorial bandstand and rotunda that may have been planned.”
This report refers to the suggested schedule of works for the landscaping and associated costs according to the adopted Masterplan.
Current Situation
The following table shows the sequence of staged works for Victoria Park. It should be pointed out that stage 5 of the programmed work will complete the Section 94 funding and stages 6, 7 and 8, will require alternative funding sources.
Completed/Programmed Works |
|
|||
Stage |
Description |
Estimated Cost |
Funding |
|
1 |
Memorial Precinct - Demolition and landscape around memorial |
$50,000 |
Section 94 (old plan) Completed 2006/07 |
|
2 |
Play precinct – Refurbish existing play equipment and relocate with rubber softfall. Purchase trees for advancing in Council’s nursery. |
$50,000 |
Section 94 Included in current Management Plan |
|
Future Works (Costs are in 2008 $’s) |
|
|||
3 |
Play precinct (continued) –Paving, fencing and landscape to SE corner of park. Work to include concrete edging to planting areas, arris rail fencing, turfing and tree planting. |
$106,000 2008/09 |
Section 94 |
|
4 |
Play precinct (continued) - New picnic shelters, tables and associated paving |
$112,000 Proposed 2009/10 |
Section 94 |
|
5 |
Landscaping, fencing and entry treatments to NW, NE and SW corners of park. Work to include edging, planting, footpath paving (including pram ramps) and turfing |
$116,000 Proposed 2009/10 |
Section 94 |
|
6 |
Paving – 2.5m wide oval path in park, 2.5m wide paths linking oval path with corners of park, 1.5m wide footpaving around park.
|
$202,000 |
Council funds |
|
7 |
Lighting – Decorative/security lighting at regular intervals around park. Includes conduits, controls and meters. |
$106,000 |
Council funds |
|
8 |
Park Planting and furniture – |
$129,000 |
Council funds |
|
As stated earlier in this report, that alternative funding sources will be required for Stages 6, 7 and 8, consideration could be given to existing Council programs contributing to these stages.
In this year’s Management Plan there is $100,000 (Section 94 funds) allocated for the Jam Factory site at Roper Road, Colyton. These funds were set aside to match a Metropolitan Greenspace Grant in which Council was unsuccessful. These funds could now be returned to the Section 94 reserve and made available for Victoria Park in the 2008-09 Management Plan.
Plans for the
development of the Jam Factory site at
Victoria Park Rotunda
In September 2000, Mahaffey and Associates were engaged to investigate the condition of the rotunda. The consultants found a large amount of cracking occurring in the render. This was caused by the movement between the bricks and concrete (the structure was constructed with brick and concrete and has a rendered surface).
The investigations also revealed evidence of corrosion of the embedded steel reinforcing and the metal fence components. The extent of this corrosion was not evaluated but there are areas where the concrete is cracking due to the rusting of steel reinforcing.
The consultants recommended treatments to the rendered surface deterioration that included a new finish far superior to that which presently exists.
The process would include:
· Carry out repairs to faulty concrete and brickwork where corrosion of embedded steel reinforcement (spalling) has occurred;
· Remove and replace areas of failing render (drummy render);
· Fill in all cracking in render that is not drummy render;
· Apply commercial silicate paint to all the rendered surfaces including concrete surfaces;
· Strip and recoat metal fencing.
The estimate to undertake the above work is $56,000 to $60,000. In 2001, some minor masonry repairs and painting of the handrail were carried out at a cost of $3,800.
The consultants advised that if this work was carried out the structure would require little or no maintenance for many years.
Financial Services Manager’s Comments
Stages 3, 4 and 5 are able to be funded from the s94 plan. Predicted income for the plan indicates that the works cam be programmed over the next three years. Funding for the remaining stages will need to be identified from alternative sources.
Conclusion
The above report identifies a schedule of works that includes an additional 6 stages to complete the Masterplan of Victoria Park. Stages 3, 4 and 5 can be funded from the Section 94 Developer Contributions Plan. Currently, there are no funds allocated for Victoria Park in the 2008/09 Management Plan. The balance of the staged works can be progressed in future funding programs depending on available funds.
Works identified for the rotunda are not included in the Masterplan. Funding for the rotunda will be considered in the 2009/10 Building Maintenance or Asset Renewal programs.
That: 1. The information contained in the report
on Landscape Improvements to
Victoria Park be received. 2. Costs for the work on the rotunda be considered in the 2009/10
Management Plan. |
There are no attachments for this report.
19
May 2008 |
|
The City as a Social Place |
|
The City as a
9 |
Variation
of Restrictive Covenant applying to Lot 211 & 212 DP 1093617 (No. 36
& 38) Heaton Avenue, Claremont Meadows Applicant:
Allam Homes Pty Ltd;
Owner: D & K Currie |
|
Compiled by: Stephen Krimmer, Environmental Health and Building
Surveyor
Authorised by: Paul Lemm,
Development Services Manager
Strategic Program Term Achievement: Redevelopment
of existing areas contributes to safe, sustainable, affordable and satisfying
living environments and cohesive communities.
Critical Action: Formulate and implement social and cultural
strategies for redeveloping established areas that support cohesive
communities.
Purpose:
To seek endorsement from
Council to vary a restrictive convenant associated with two residential
properties imposed on the original subdivision.
The report recommends that the nominated restriction as to user be
varied and the common seal of Penrith City Council be affixed to all necessary
documentation.
Background
Council approved subdivision application DA 04/2582 for the creation of
nineteen (19) allotments for residential purposes and an extension to
The restriction on the use of land secondly
referred to in the subject Deposited Plan No. 1093617 burdens Lots 211-213
& 217-218 and states:
“The owner of the lot burdened will maintain the
area designated (P5) on the abovementioned plan as an inner protection area
asset protection zone in accordance with ‘Planning for Bushfire Protection,
2001’ and Appendix No. 1 of the Conacher Travers Bushfire Protection Assessment
dated February 2004, reference 3510B.”
Penrith City Council is nominated as the
authority whose consent is required to release, vary or modify the terms of the
restriction.
The development consent, issued by Council for
the subdivision, required the provision of Bushfire Asset Protection Zones in
accordance with the recommendations of a Bushfire Protection Assessment by
Conacher Travers, dated February 2004, using the guidelines “Planning for Bushfire Protection 2001”.
(See Existing Asset Protection Zone Plan Appendix No. 2). An Asset Protection
Zone (APZ) consists of an Outer Protection Zone (OPZ) and an Inner Protection
Zone (IPZ) and is an area surrounding a development managed to reduce the
bushfire hazard to an acceptable level. Planning
for Bushfire Protection 2001 has since been superseded by amended
guidelines “Planning for Bushfire
Protection 2006”. The amended guidelines are more site descriptive and set
standards depending on conditions (such as slope, direction, access, water
supply, type of vegetation and density) that apply to each site to determine
the APZ setback to dwellings.
The applicants have requested the existing
restriction be varied, by modifying the Inner Protection Zone on the above lots
to correspond with the changes in bushfire legislation from “Planning for Bushfire Protection 2001”
to “Planning for Bushfire Protection
2006”. The changes will result in the current IPZ setbacks on the subject
lots of up to 14.0m being reduced to 4.0m. However, Council’s Development
Control Plan 2006 requires a dwelling to have a minimum front setback of 5.5m
or the average front setback of adjoining properties, whichever is greater. The
reduction of the IPZ will allow for a new dwelling to be constructed on each
lot less than the nominated 14m distance.
Council referred the proposed variation of the
IPZ on the residential lots to the NSW Rural Fire Service. The NSW Rural Fire
Service responded that it has no objection to the variation and stated an IPZ
of 15.0m is required for the dwellings. This IPZ can be contained within the
11.0m road reserve and within the front 4.0m of the lots.
Site and Surrounds
The subject lots are located in a new
subdivision. The subdivision is adjoined by
The Proposal
The proposal includes the following aspects:
· Vary the
restriction on the use of land secondly referred to in the subject deposited
plan, allowing for the Inner Protection Zone (IPZ) location to be reduced to
4.0m for the subject lots with the remainder being provided within the 11.0m
road reserve.
The proposal will result in the reduction of the size of the IPZ, as
previously required under “Planning for Bushfire Protection 2001”. The following table indicates the revised
IPZ required for each lot.
Lot No. |
Existing IPZ within the front setback |
Proposed IPZ within the front setback |
LEP and DCP Setback
Requirements for dwellings |
211 |
14.0m
maximum |
4.0m
|
Front
setback average of adjoining lots or 5.5m. Whichever is greater. |
212 |
14.0m |
4.0m |
Front
setback average of adjoining lots or 5.5m. Whichever is greater. (The
proposed dwelling on the lot has a front setback of 7.0m) |
Assessment of Issues Relating to the
Positive Covenant
The proposed variation of the Inner Protection
Zone will not impact on the existing landscaping or the requirements for its
preservation as the existing roads form most of the IPZ required under the 2006
guidelines.
The variation of the Inner Protection Zone
will maintain a streetscape character conducive to the new subdivision, allow
for open space around dwellings, and provide scope for comprehensive
landscaping of developments.
The proposed changes to the 88B instrument are
in accordance with the revised relevant controls for Planning for Bushfire
Protection 2006, as outlined in the Bushfire Protection Assessment prepared by
Conacher Travers and endorsed by NSW Rural Fire Service.
Due to the above issues, a variation of the
IPZ as proposed would have minimal impact visually, or on the amenity or
streetscape of the locality.
Section 79C(1)(d) – Any
Submissions made in relation to the Development
Community
Consultation
In accordance with Council’s Advertising and
Notification Development Control Plan, the proposed development was required to
undergo public notification processes. No objections were received in relation
to amendment to the 88B instrument.
Conclusion
Assessment of the
application to
vary the restrictive covenant on the use of land secondly referred to in the
subject deposited plan applying to Lots 211& 212 DP 1093617, has
demonstrated that the proposal is unlikely to have any significant impacts on the
achievement of the outcomes intended by the planning and subdivision controls
for these properties. The proposed variation of restrictive covenant will not
compromise the bushfire safety, character or amenity of the locality, and will
permit a significant increase in the spatial separation and perceived setbacks
of development on the streetscape. The variation of restrictive covenant is therefore
recommended for approval.
It is proposed to determine future development applications on the subject lots under Delegated Authority after the restriction has been varied.
That: 1. The information contained in the report
on Variation of Restrictive
Covenant applying to Lot 211 & 212 DP 1093617 (No. 36 & 38) 2. The terms outlined
in the restriction
on the use of land secondly referred to in the Section 88b Instrument
of the Conveyancing Act 1919 applying specifically to Lots 211 & 212 in DP 1093617 (known as
No. 36 & 38) Heaton Avenue, Claremont Meadows and Lots 213, 217 & 218
in DP1093617 (subject to an application being lodged to vary the restriction
on these lots) be varied to allow the Inner Protection Area APZ to be
reduced to 4.0m with the remainder being provided within the 11.0m road reserve 3. The Common Seal of Penrith City Council be affixed to all necessary documentation to vary the covenant. |
1. View |
Locality Map 36 & |
1 Page |
Appendix |
2. View |
Existing Inner Protection Zone Plan |
1 Page |
Appendix |
19 May 2008 |
|
Appendix
2 - Existing Inner Protection Zone Plan |
|
|
|
These lots have been
identified where the 88b restriction still applies.
THIS
PAGE HAS BEEN LEFT BLANK INTENTIONALLY
The City In Its
Environment
There were no
reports under this Master Program when the Business Paper was compiled
THIS PAGE HAS BEEN LEFT BLANK INTENTIONALLY
The City as an Economy
Item Page
10 Council's sponsorship of local small
business awards
19
May 2008 |
|
The City as an Economy |
|
The City as an Economy
10 |
Council's
sponsorship of local small business awards
|
|
Compiled by: Vanessa Campbell, Marketing Officer
Authorised by: Bijai Kumar, Local
Economic Development Program Manager
Requested
By: Councillor Greg Davies
Strategic Program Term Achievement: The
City’s business community, learning institutions and training institutions are
working in an integrated way to strengthen and develop the City’s local
economic base.
Critical Action: Work with appropriate economic partners on
developing mutual understanding and support for a common agenda for action.
Purpose:
To inform Council of our
sponsorship of the local small business awards.
The report recommends that the information contained in the report be
received.
Background
The
role and performance of small business is widely recognised by Local
Governments all over