20 June 2008

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 23 June 2008 at 7:30PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours Faithfully

 

Alan Travers

General Manager

BUSINESS

 

1.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor David Bradbury - 23 June 2008.

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 19 May 2008.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Interest

 

5.           ADDRESSING THE MEETING

 

6.           MAYORAL MINUTES

Locals recognised in Queen's Birthday Honours.

Penrith City Council Recognised for Excellence in Financial Reporting.

General Manager Alan Travers Retires.

 

7.           NOTICES OF MOTION

 

8.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Local Traffic Committee Meeting - 2 June 2008.

Policy Review Committee Meeting - 16 June 2008.

 

9.           MASTER PROGRAM REPORTS

 

10.         URGENT REPORTS (to be dealt with in the master program to which the item relates)

 

11.         QUESTIONS WITHOUT NOTICE

 

12.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 23 June 2008

 

table of contents

 

 

 

 

 

seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

report and recommendations of committees

 

 

master program reports

 


Statement of Recognition of Penrith City’s

Aboriginal and Torres Strait Islander
Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


Council Chambers Seating Arrangements

 

 

 

 

 

 

 

 

 

 


 

 


                                                        

 

 

Text Box: Public Gallery
Text Box: Managers
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Text Box: Press

Managers                          

 
   


 

2008 MEETING CALENDAR

February 2008 - December 2008

 

 

TIME

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

 

 

 

To be

confirmed.

 

 

Ordinary Meetings

7.30 pm

4

10

7

5v

 

14

4

8ü

25

 

21

19

23* 

 

 

29^

Policy Review Committee

7.30 pm

 

3

 

12#

 

7

 

1

18#+

31@

28

 

16

28

18#+

 

Councillor Briefing / Working Party / Presentation

7.30 pm

11

 

14

 

2Y

 

11

 

 

17

 

26

30

21

25

 

 

#    Meetings at which the Management Plan ¼ly reviews are presented.

^     Election of Mayor/Deputy Mayor

#+  General Manager’s presentation – half year and end of year review

@   Strategic Program progress reports [only business]

v   Meeting at which the Draft Management Plan is adopted for exhibition

ü    Meeting at which the 2007/2008 Annual Statements are presented

*     Meeting at which the Management Plan for 2008/2009 is adopted

Y   Management Plan Councillor Briefings/Public Forum (May)

 

-                 Council’s Ordinary Meetings are held on a three-week cycle where practicable.

-                 Extraordinary Meetings are held as required.

-                 Policy Review Meetings are held on a three-week cycle where practicable.

-                 Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee). Should you wish to address Council, please contact the Public Officer, Glenn McCarthy on 4732 7649.


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 19 MAY 2008 AT 7:35PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Greg Davies read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor Councillor Greg Davies, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury, Kevin Crameri OAM, Mark Davies (arrived at 7:40 pm), Ross Fowler OAM, Jackie Greenow, Karen McKeown, Garry Rumble, Pat Sheehy AM and John Thain.

 

APOLOGIES

172  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Pat Sheehy AM that the apologies from Councillors Mark Davies and Steve Simat be accepted.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Lexie Cettolin for the period 12 May 2008 to 21 May 2008 inclusive.

Leave of Absence was previously granted to Councillor Susan Page for the period 21 April 2008 to 26 May 2008 inclusive.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 5 May 2008

173  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Kevin Crameri OAM that the minutes of the Ordinary Meeting of 5 May 2008 be confirmed.

 

DECLARATIONS OF INTEREST

There were no declarations of interest.

 

 

 

 

SUSPENSION OF STANDING ORDERS

174  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Ross Fowler OAM that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:38 pm.

 

 

Deb Emelhain

 

Committee of the Whole Item 3 – Commercial Matter - Lease of "Community" Land under Council's Plan of Management being 8-10 Carinya Avenue, St Marys to Lifestart Co-operative Limited

 

Ms Emelhain, speaking on behalf of Lifestart Co-operative Ltd – Nepean Branch, provided a brief background of Lifestart and its history, noting that it provides therapy, education and support services to children (0-school aged) with intellectual disability, developmental delay or at risk of delay.

 

Councillor Mark Davies arrived at meeting, the time being 7:40 pm

 

Ms Emelhain acknowledged the interest and support shown to Lifestart by Councillor John Thain and Council staff Janet Keegan and Karen VanWoudenberg who have brought the needs of the organisation to the attention of Council.

 

 

RESUMPTION OF STANDING ORDERS

175  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Karen McKeown that Standing Orders be resumed, the time being 7:44 pm.

 

 

Mayoral Minutes

 

1        NSW Local Government Cultural Award Won                                                                 

176  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jackie Greenow that the Mayoral Minute on NSW Local Government Cultural Award Won be received.

 

 

Reports of Committees

 

1        Report and Recommendations of the Disability Access Committee Meeting held on 2 April 2008 

177  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Mark Davies that the recommendations contained in the Report and Recommendations of the Disability Access Committee meeting held on 2 April, 2008 be adopted.

 

 

2        Report and Recommendations of the Local Traffic Committee Meeting held on 5 May 2008         

178  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Kevin Crameri OAM that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 5 May, 2008 be adopted.

 

3        Report and Recommendations of the Policy Review Committee Meeting held on 12 May 2008     

179  RESOLVED on the MOTION of Councillor Kaylene Allison seconded Councillor Ross Fowler OAM that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 12 May, 2008 be adopted.

 

 

Committee of the Whole

 

180  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Jackie Greenow that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 7:50 pm

 

1        Presence of the Public

 

CW1 RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor John Thain that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

City in its Broader Context

 

2        Commercial Matter - Penrith Valley Cultural Precinct - Tender for St Marys Memorial Hall Refurbishment & Community Square                                                                               

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Leadership and Organisation

 

3        Commercial Matter - Lease of "Community" Land under Council's Plan of Management being 8-10 Carinya Avenue, St Marys to Lifestart Co-operative Limited                                        

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

The meeting resumed at 8:02 pm and the General Manager reported that the Committee of the Whole met at 7:50 pm on 19 May 2008, the following being present

 

His Worship the Mayor Councillor Greg Davies, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury, Kevin Crameri OAM, Mark Davies, Ross Fowler, Jackie Greenow, Karen McKeown, Garry Rumble, Pat Sheehy AM and John Thain

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

CONFIDENTIAL BUSINESS

 

2        Commercial Matter - Penrith Valley Cultural Precinct - Tender for St Marys Memorial Hall Refurbishment & Community Square                                                                               

RECOMMENDED on the MOTION of Councillor John Thain seconded Councillor Pat Sheehy AM

CW2 That the information contained in the report on Commercial Matter - Penrith Valley Cultural Precinct - Tender for St Marys Memorial Hall Refurbishment & Community Square be received.

 

3        Commercial Matter - Lease of "Community" Land under Council's Plan of Management being 8-10 Carinya Avenue, St Marys to Lifestart Co-operative Limited                                        

RECOMMENDED on the MOTION of Councillor John Thain seconded Pat Sheehy

CW3 That:

1.         The information contained in the report on Commercial Matter - Lease of "Community" Land under Council's Plan of Management being 8-10 Carinya Avenue, St Marys to Lifestart Co-operative Limited be received.

2.         Council approve the leasing of 8-10 Carinya Avenue, St Marys to Lifestart Co-operative Limited in accordance with Section 47A of the Local Government Act 1993.

3.         Council agree to entering into a Licence Agreement with Lifestart Co-operative Limited for a 5 year period, at rental as outlined in the report.

4.         The Common Seal of the Council of The City of Penrith be placed on all necessary documentation.

 

 

ADOPTION OF Committee of the Whole

 

181  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Jackie Greenow that the recommendations contained in the Committee of the Whole and shown as CW2 and CW 3 be adopted.

 


 

MASTER PROGRAM REPORTS

 

Leadership and Organisation

 

1        2007-2008 Management Plan - March Quarter Review                                                  

182  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on 2007-2008 Management Plan - March Quarter Review be received.

2.     The 2007-2008 Management Plan Review as at 31 March 2008, including the revised estimates identified in the recommended budget, be adopted.

3.     The proposed budget reallocations detailed in the report be adopted.

 

The City in its Broader Context

 

2        Report on the Local Government & Shires Associations Tourism Conference 2008    

183  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on Report on the Local Government & Shires Associations Tourism Conference 2008 be received.

2.     Mr Paul Page, Council’s City Marketing Supervisor, be congratulated on his continuing excellent participation in annual LGSA Tourism Conferences.

3.     A further report be presented to Council on the outcome of the O’Neill Report into tourism.

 

Councillor Karen McKeown left the meeting, the time being 8:07 pm and did not return.

 

3        Penrith Valley Cultural Precinct - Tender for St Marys Memorial Hall Refurbishment and Community Square                                                                                                                                 

184  RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Jackie Greenow

That:

1.     The information contained in the report on Penrith Valley Cultural Precinct - Tender for St Marys Memorial Hall Refurbishment and Community Square be received.

2.     Projectcorp (Australia) Pty Ltd be accepted as the successful tenderer for the refurbishment of St Marys Memorial Hall and Community Square in the value of $3,673,450 (GST exclusive).

3.     The Common Seal of Council be affixed to any necessary documents.

4.     All other tenderers be contacted and advised of Council’s decision and be thanked for submitting a tender.

5.     The General Manager be authorised to sign any necessary documentation associated with the Federal grant offer for this project.

6.     The Federal Government be thanked for the grant received through the Better Regions Program.

 

The City as a Social Place

 

4        Seniors Week 2008 Celebrations - 'Laugh at the Lighter Side of Life'                          

185  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Kevin Crameri OAM that the information contained in the report on Seniors Week 2008 Celebrations - 'Laugh at the Lighter Side of Life'  be received.

 

5        Request for Tender 15-07/08 for the Supply and Installation of a Prefabricated Building for Yoorami Before & After School Care                                                                                              

186  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on Request for Tender 15-07/08 for the Supply and Installation of a Prefabricated Building for Yoorami Before & After School Care be received.

2.     Ausco Building Systems Pty Ltd’s Tender for $195,520 ex GST be accepted and appointed as the approved contractor to undertake the Contract for the Supply & Installation of the Prefabricated Building at Yoorami Before & After School Care.

 

 

9        Variation of Restrictive Covenant applying to Lot 211 & 212 DP 1093617 (No. 36 & 38) Heaton Avenue, Claremont Meadows. Applicant: Allam Homes Pty Ltd;  Owner: D & K Currie      

187  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on Variation of Restrictive Covenant applying to Lot 211 & 212 DP 1093617 (No. 36 & 38) Heaton Avenue, Claremont Meadows be received.

2.     The terms outlined in the restriction on the use of land secondly referred to in the Section 88b Instrument of the Conveyancing Act 1919 applying specifically to Lots 211 & 212 in DP 1093617 (known as No. 36 & 38) Heaton Avenue, Claremont Meadows and Lots 213, 217 & 218 in DP1093617 (subject to an application being lodged to vary the restriction on these lots) be varied to allow the Inner Protection Area APZ to be reduced to 4.0m with the remainder being provided within the 11.0m road reserve

3.     The Common Seal of Penrith City Council be affixed to all necessary documentation to vary the covenant.

 

6        Memorial to commemorate people who have died in workplace accidents                     

188  RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Garry Rumble

That:

1.     The information contained in the report on Memorial to commemorate people who have died in workplace accidents be received.

2.     A further report be presented to Council regarding the possibility of locating the memorial outside the front of Council’s Civic Centre and also the feasibility of holding a national day of mourning at this site.

 

7        North Ward Skate Facility                                                                                                 

189  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Kaylene Allison that the information contained in the report on North Ward Skate Facility be received.

 

8        Landscape Improvements to Victoria Park                                                                      

190  RESOLVED on the MOTION of Councillor Kaylene Allison seconded Councillor Jackie Greenow

That:

1.     The information contained in the report on Landscape Improvements to Victoria Park be received.

2.     Costs for the work on the rotunda be considered in the 2009/10 Management Plan.

3.     A further report be presented to Council indicating whether it is possible to bring forward Stages 3, 4 and 5 of this project, so that they may be undertaken in 2008/2009.

 

The City as an Economy

 

10      Council's sponsorship of local small business awards                                                      

191  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Jackie Greenow

That:

1.     The information contained in the report on Council's sponsorship of local small business awards be received.

2.     A report be presented to Council detailing how the Penrith Valley Chamber of Commerce can work in conjunction with local print media towards establishing a single small business awards program.

 

The City Supported by Infrastructure

 

11      Request for Tender 13-07/08 - Provision of Hired Plant & Equipment                           

192  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on Request for Tender 13-07/08 - Provision of Hired Plant & Equipment be received.

2.     All conforming tenders for offer to hire plant and equipment be accepted for a period of twenty four (24) months commencing 26 May 2008 and the tenderer with the required equipment meeting the selection criteria of price (including transport costs), availability, suitability for work, age and condition and past performance be hired as and when required.

 

Leadership and Organisation

 

12      Council Property - Electricity Easement for Padmount Substation on Open Space Lot 2 DP 1090232 Fowler Street, Claremont Meadows                                                                                  

193  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Council Property - Electricity Easement for Padmount Substation on Open Space Lot 2 DP 1090232 Fowler Street, Claremont Meadows be received.

2.     Council grant Integral Energy an Easement for Padmount Substation 5.5 x 3 metres and an easement one metre wide for connecting cables plus a 5 metre wide restriction as to user over Lot 2, DP 1090232 at Fowler Street, Claremont Meadows.

3.     Westminster Development Pty Limited bear all costs associated with the granting of the easements.

4.     Compensation to Council in the amount of $5,500 be accepted.

5.     Council release the “Right of Carriageway Variable Width” and “Right of Carriageway 10 Wide and Variable” from Lots 1 & 17, DP 1088875.

6.     Integral Energy be responsible for the timely removal of any graffiti upon the padmount substation.

7.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

 

 

 

 

 

13      Council Property - Leasing of Parts of "Community" Land under Council's Plan of Management to the Scout Association of Australia over Three Open Space Parcels of Land                       

194  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Council Property - Leasing of Parts of "Community" Land under Council's Plan of Management to the Scout Association of Australia over Three Open Space Parcels of Land be received.

2.     Council approve the leasing of No 13 Bennett Road, Colyton, No 70 Glenbrook Street, Jamisontown and No 22 Charles Hackett Drive, St Marys in accordance with Section 47A of the Local Government Act 1993.

3.     Council agree to enter into a Licence Agreement with Scout Australia for a 5 year period at a nil rental, in accordance with the conditions outlined in the report.

4.     The Common Seal of the Council of Penrith be placed on all necessary documents.

 

14      2008 Remuneration Tribunal Determination                                                                    

195  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on 2008 Remuneration Tribunal Determination be received.

2.     The fees payable to the Mayor and Councillors for 2008/2009 be set at the maximum level permitted.

 

15      Summary of Investments & Banking for the period 1 April to 30 April 2008                 

196  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Summary of Investments & Banking for the period 1 April to 30 April 2008  be received.

2.     The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 April 2008 to 30 April 2008  be noted and accepted

3.     The graphical investment analysis as at 30 April 2008 be noted.

 

 

 

 

 

QUESTIONS WITHOUT NOTICE

 

QWN 1      Reserve at Greenbank Drive, Werrington Downs                                                 

Councillor John Thain requested a memo reply to all Councillors concerning the provision of signs and the cost of appropriately formalising the paths at the regeneration site at the reserve on Greenbank Drive, Werrington Downs.

 

QWN 2      Property in Kyre Crescent, Emu Plains                                                                   

Councillor Ross Fowler OAM requested a memo reply concerning the poor condition of a swimming pool and yard in a property in Kyre Crescent, Emu Plains, and requesting that urgent orders be issued to clean up the premises.

 

QWN 3      Advice on Current Legal Matters                                                                            

Councillor Ross Fowler OAM requested that Councillors be advised on a regular basis, preferably monthly, of current legal matters that Council may be involved in, particularly matters before the Land and Environment Court.

 

QWN 4      Penrith Lakes Scheme                                                                                              

Councillor Jim Aitken OAM requested a report to Council concerning opportunities to develop recreational areas on the Penrith Lakes site worthy of a regional city and which would provide a desirable tourist destination in Western Sydney.

 

QWN 5      Subsidised Bus Transport                                                                                         

Councillor Jim Aitken OAM requested a report to Council concerning the feasibility of subsidised bus transport being made available in the Penrith area, and noting particularly that this would allow students to use general buses, and would save car trips, lessening pollution, parking and traffic issues, as well as impacts on the finances of working families. 

 

QWN 6      Nepean Division of Sydney Legacy                                                                         

Councillor Garry Rumble requested that an amount of $200 from each Ward’s voted works (totalling $600) be donated to Legacy.

 

197  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor John Thain that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Greg Davies, ruled that the matter was urgent and should be dealt with at the meeting.

 

 

198  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor John Thain that an amount of $200 from each Ward’s voted works (totalling $600) be donated to Legacy.


 

QWN 7      Forrester Road Bridge, North St Marys                                                                 

Councillor Kevin Crameri OAM requested a memo reply to all Councillors on the results of a safety inspection to be carried out in the area of the Forrester Road Bridge pathway, which has become dangerous with the drain obscured by long grass, and investigating the possibility of making the pathway wider in this vicinity.

 

QWN 8      Staff Resignations                                                                                                     

Councillor Kevin Crameri OAM requested that Councillors be notified when any staff resign from Council, to afford Councillors an opportunity to recognise individual staff efforts over time.

 

QWN 9      Charity Walk - Blaxland to Blackheath                                                                   

Councillor Greg Davies requested that an amount of $500 from each Ward’s voted works (totalling $1,500) be allocated to the Charity Walk from Blaxland to Blackheath event.

 

199  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Greg Davies, ruled that the matter was urgent and should be dealt with at the meeting.

 

 

200  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM that an amount of $500 from each Ward’s voted works (totalling $1,500) be allocated to the Charity Walk from Blaxland to Blackheath event.

 

 

QWN 10    Mayor's Cup                                                                                                             

Councillor Greg Davies requested that an amount of $1,000 from each Ward’s voted works (totalling $3,000) be allocated to the Mayor’s Cup harness racing event.

 

201  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jim Aitken OAM that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Greg Davies, ruled that the matter was urgent and should be dealt with at the meeting.

 

202  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jim Aitken OAM that an amount of $1,000 from each Ward’s voted works (totalling $3,000) be allocated to the Mayor’s Cup harness racing event.

 

 

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:45 pm.

 

 

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·     Their name;

 

·     Organisation or group they are representing (if applicable);

 

·     Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·     Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·           The interest of the speaker (e.g. affected person, neighbour, applicant,        applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

 

Glenn McCarthy

Public Officer

02 4732 7649                                                       

   


Mayoral Minutes

 

Item                                                                                                                                       Page

 

1        Locals recognised in Queen's Birthday Honours

 

2        Penrith City Council Recognised for Excellence in Financial Reporting

 

3        General Manager Alan Travers Retires

 

 



Ordinary Meeting

23 June 2008

The City as a Social Place

 

Mayoral Minute

Locals recognised in Queen's Birthday Honours

Strategic Program Term Achievement: The City is widely recognised as a centre of cultural diversity, excellence and access.

         

 

Three people from the City of Penrith were honoured in the 2008 Queen’s Birthday Honours List, announced on 9 June 2008.

 

The Queen approved the institution of the Order of Australia in 1975 as “an Australian society of honour for according recognition to Australian citizens and other persons for achievement or meritorious service”. This year’s recipients take the total number of citizens from Penrith City ever to receive the nation’s highest honour to 92.

 

Raymond Douglas Wheatley (OAM)

 

Mr Wheatley, of Leonay was recognised for his service to the sport of boxing. Mr Wheatley is a former Vice President of the International Boxing Federation and a long time committee member. He also refereed and judged many Australian and Commonwealth title bouts from 1986. Mr Wheatley, son of a former Nepean light heavyweight champion, won the NSW featherweight title in 1964 and welter-weight championship in 1967 before turning pro in 1969. Mr Wheatley is also the editor of a number of boxing publications and is compiling the Australian Boxing Record Book to be published later this year.

 

Mr Carey Howard McQuillan (OAM)

 

Mr McQuillan, late of South Penrith, was awarded posthumously (effective 2 June 2004) for his service to ex-service personnel and their families through veterans groups and activities. Mr McQuillan, a former police officer, had previously been awarded the National Medal and National Medal – 1st Clasp as well as a Police Commissioner’s Commendation for his efforts in rescuing victims of the 1977 Granville train disaster. Mr McQuillan had also received a Royal Humane Society of NSW Certificate of Merit for bravery after rescuing a person trapped in a burning car in 1982.

 

In addition, former Penrith City resident, Mr Peter Campbell was named in the general division of the Order of Australia (AM). Mr Campbell was recognised for his philanthropy and had lived in the City until a few years ago for over 20 years, having moved to St Marys as a boy.

 

St Marys police officer, Sergeant Garry Salafia was one of only eight members of the NSW police force recognised with the Australian Police Medal this year. This Medal is awarded for distinguished service by a member of an Australian police force.

 

 

 

 

 

On behalf of Council I have forwarded congratulatory letters to each of the above Australian Honours recipients and I am arranging to meet with them or their families to congratulate them personally in the near future.

 

 

 

Greg Davies

Mayor

 

 

RECOMMENDATION

That the Mayoral Minute on Locals recognised in Queen's Birthday Honours be received.

 

 

 


Ordinary Meeting

23 June 2008

Leadership and Organisation

 

Mayoral Minute

Penrith City Council Recognised for Excellence in Financial Reporting

Strategic Program Term Achievement: The organisation is managing its statutory requirements and the needs of a participatory community in a transparent and balanced way.

         

 

I am pleased to announce that Council won the prestigious NSW Local Government Annual Financial Statement Award for 2006-07 at the annual NSW Local Government Finance Professionals Conference, held in Wollongong on 18 - 20 May 2008. This is the first time any council has won the award for a second time – Council won this award last year after being runner-up in 2003-04 and 2004-05.

 

The award is judged each year across all local councils in NSW. The judging criteria include

·    compliance with the Australian Accounting Standards and the NSW Local Government Code of Accounting Practice and Financial Reporting

·    format and presentation

·    readability and information provided to users

 

Council has long been highly regarded for its financial reporting, with our annual financial statements always going far beyond what is required for compliance. This latest accolade is particularly impressive as Penrith was again one of the first NSW councils - and the first of its size - to lodge its financial statements with the Department of Local Government.

 

A special interest group of the NSW Branch of Local Government Managers Australia, the  NSW Local Government Finance Professionals aims to support, promote and develop Local Government Finance Professionals. Council’s Financial Services Manager, Vicki O’Kelly, was elected an Executive Member of the group at the AGM held at the conference. 

 

Penrith Council staff Brett Richardson (Expenditure Officer) and Christopher Weir (Acting Accounting Officer Systems) also won two of the 10 Up and Coming Finance Professionals scholarships available to attendees, giving them free conference registration.

 

I’d like to take this opportunity on behalf of Council to congratulate all staff involved.

 

 

 

Greg Davies

Mayor

 

RECOMMENDATION

That the Mayoral Minute on Penrith City Council Recognised for Excellence in Financial Reporting be received.

 

 


Ordinary Meeting

23 June 2008

Leadership and Organisation

 

Mayoral Minute

General Manager Alan Travers Retires

Strategic Program Term Achievement: Council values its staff and its workforce culture is adaptable, harmonious, flexible and conducive to high levels of innovation, empowerment, motivation and productivity.

         

 

Council’s General Manager, Alan Travers, retires on July 2 after 10 years steering Penrith City as General Manager, 20 years’ employment with Penrith City Council, and four decades of distinguished and dedicated service to local government.

 

Since moving to this City some 35 years ago, Alan has lived and breathed Penrith. No doubt he’ll find a new avenue for that extraordinary energy in his retirement but we will sorely miss his legendary enthusiasm, vigour and passion for all that is Penrith.

 

Alan started his career in local government in 1968 at Prospect County Council. In 1970 he was appointed to Fairfield Council, where he held various finance roles culminating in his appointment as City Treasurer in 1978. Alan came to Penrith as Financial Services Manager in 1988.

 

It was a significant time in Penrith’s history. Massive urban development was underway, and Council was grappling with major issues relating to financing the capital improvements and infrastructure needed to cater for our rapidly expanding city. It was a crucial time that was ‘make or break’ for Penrith. Alan brought his considerable financial experience to the table, and was able to put into place a strategy and program that funded and managed significant infrastructure investment.

 

Alan introduced new philosophies into Council’s operating culture – making financial matters open and transparent to all councillors and staff, demystifying processes and changing thinking. He encouraged budgeting, forward planning, financial modelling, prudent use of debt and fiscal management on a level never seen before at Penrith, and ensured everyone was both informed and accountable, not only those working in finance.

 

Today, Council is considered a well managed, financially sound organisation, with an AA+ Standard and Poors Credit rating, the international tick of approval of the organisation’s credit worthiness. Alan Travers can take a lion’s share of credit for that status.

 

Alan has always strived to ensure Penrith actively takes matters into its own hands, rather than sitting back and waiting for good things to come its way. Property development is one area where he has always asked: can we do better? what next? what can happen here? The site next to the tax office, where a major state government office complex is now under construction, is an example where there was a plan in place, just waiting for the right opportunity. Alan realised the potential.

 

Alan’s vision of Penrith as a City with a can-do attitude was very evident through the Olympic period. Alan led a program that saw the City step up and embrace the Olympic spirit. We all remember many international teams training pre-Olympics, the magnificent Torch relay, the splashes of colour across the City and best of all the Penrith spirit. A wonderful time - and Penrith continues to benefit, through the legacy of two world-class venues, the Whitewater Stadium and the Regatta Centre.

 

Alan’s social conscience, his concern for the grassroots and those less fortunate than himself, is unwavering. His push for a Co-operative to provide childcare services in Penrith City, thus creating a Board of Directors with a direct focus on tackling the opportunities and challenges for this large and important operation of Council, is just one example of this in action.

 

Alan is a hard task master – to those who work with him and particularly to himself. There’s no cutting corners when it comes to delivering for Penrith. His knowledge and insight are invaluable – I can’t recall ever raising an issue affecting Penrith with him that he didn’t have at least some knowledge of. Considering the scope of Council’s activities, this is strong testament to his commitment, interest and intellect.

 

Alan insists those working for and with him have regard for both the short and long term implications of their decisions. The current Directors and management team, including Alan’s successor, Director City Strategy Alan Stoneham, have met that standard and Council will continue its steady course under their capable leadership.

 

Alan has a passion for serving others – he is the epitome of a model public servant and has served the City of Penrith with vigour and integrity. I believe this is also an appropriate opportunity to recognise Alan’s wife Wanda and their children and their longstanding support of Alan. They say that alongside every great man is a great partner and spouses and families have to be particularly supportive to any of us involved in public life. Wanda is well known and liked throughout the City and so often is at Alan’s side attending events, championing the benefits of, and taking an interest in all things Penrith.

 

Alan is down to earth, approachable and everywhere - he doesn’t sit in his office, he’s out meeting and talking to the people, and his office door is always open. I know he’ll often stop and talk to staff mowing, building and cleaning - he strongly believes every person who works for Council is “building a city”, making a difference to the community, no matter what their role.

 

Alan has a genuine interest in staff, and a deep commitment to seeing them succeed, develop and make the most of opportunities. Alan has always demonstrated this commitment and encouraged the personal and professional growth of staff and councillors. How many times have we heard him say the words ‘employer of choice’? That is exactly what Penrith City Council has become.

 

During his years as General Manager, our Council has regularly exceeded the benchmarks set for local government administration. The organisation is widely respected in local government around Australia and widely regarded as a strategically focussed Council. It is a testament to Alan’s abilities that the Department of Local Government in the recent Better Practice Review stated, in part, that Council is a well managed organisation, enjoying excellent community and employee satisfaction, has strong and clear leadership and is well positioned to address the future needs of the LGA.

 

We are seen as progressive and willing to take on new challenges. Alan’s forward thinking and planning helped position Penrith to play a leadership role within the Region.

 

Under Alan’s ambassadorship, Penrith was recognised as one of five Regional Cities under the State Government’s Metropolitan Strategy in 2005. This important designation is in large part thanks to his financial management and strategic leadership and will ensure Penrith has greater access to health, education, recreation services and employment now and in years to come.

 

His commitment to the betterment of Western Sydney is surpassed only by his zeal for Penrith, and the entire western Sydney region is all the better for Alan’s involvement in local government over the past four decades.

 

Through the Western Sydney Regional Organisation of Councils (WSROC), of which Council is a key member, Alan has tirelessly represented the interests of Penrith and the region. He is widely respected by the industry and in senior government circles at all levels. He’s also a committed member of Westpool – the mutual risk management and insurance organisation where he’s long been a driving force behind many improvements, directly benefiting the communities it serves.

 

Further afield, Alan was a driving force in our friendship with Lachlan Shire, which has seen many benefits for both Penrith and Lachlan and enriched the lives of all involved. Alan saw not just an opportunity and responsibility to work with our country cousins, but the opportunity for our own staff to gain a new perspective on issues and experiences.

 

Globally, since signing the first agreement with Fujieda, Japan in 1984, Penrith City has gradually expanded its international links program to include two sister cities, two mutual co-operation agreements and two friendship cities. You may recall we recently celebrated the 10th anniversary of our Mutual Co-operation Agreement with Xicheng District, China. These agreements have brought many benefits to Penrith City and Alan has always been a passionate advocate for ongoing investment and development of these partnerships.

 

Alan’s approach in this and other contexts demonstrates his belief that if knowledge is power, sharing knowledge is more powerful. In local government, we’re not competing against each other and networks and knowledge sharing are vital tools in a council’s armoury for serving our ratepayers, residents and stakeholders.

 

This impressive building, our Civic Centre, stands as a physical testament of Penrith City’s progressive, dynamic and evolving character and to the vision of people like Alan.

 

It’s an understatement to say Penrith will lose one of its finest assets with Alan’s retirement. He’s a visionary, a big man with even bigger ideas and Penrith is a better place in so many ways thanks to his outstanding service – his enthusiasm, passion, and dedication over the past 20 years.

 

In leaving Penrith Council, Alan takes with him irreplaceable experience, knowledge and expertise, but he leaves with us many great things – a vibrant, dynamic and respected City that, despite its already significant regional status and importance, is poised for even greater opportunities. 

 

 

 

 

I wish Alan all the best in his retirement, and express the City’s sincerest gratitude for his significant involvement and dedication over the past 20 years.

 

 

Greg Davies

Mayor

 

 

RECOMMENDATION

That the Mayoral Minute on General Manager Alan Travers Retires be received.

 

 

  


Reports of Committees

 

Item                                                                                                                                       Page

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 2 June 2008

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 16 June 2008

 

 


Ordinary Meeting

23 June 2008

The City Supported by Infrastructure

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 2 June, 2008

 

 

 

PRESENT

Michael Alderton - Road Network Services Engineer (Chairperson), Councillor Karen McKeown – Representative for the Member for Mulgoa, Councillor Pat Sheehy AM – Representative for the Member for Londonderry, Tim Horan – Representative for the Member for Penrith, Sergeant Natasha Crawford – Penrith Police, Senior Constable Mark Elliott – St Marys/Regentville Police, David Lance - Roads and Traffic Authority

 

IN ATTENDANCE

David Drozd – Senior Traffic Engineer, Dean Dehghan-Khalaji – Trainee Engineer, Ron Watson – Westbus, Eric Ryffel - Ranger

 

APOLOGIES

Deputy Mayor - Councillor Jackie Greenow, Sharon Maddox - Road Safety Co‑ordinator

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 5 May 2008

The minutes of the Local Traffic Committee Meeting of 5 May 2008 were confirmed.

 

DECLARATIONS OF INTEREST

 There were no declarations of interest.

 

MASTER PROGRAM REPORTS

 

The City Supported by Infrastructure

 

1        Swallow Drive, Erskine Park - Request for Provision of Pedestrian Crossing Facility  

RECOMMENDED

That:

1.     The information contained in the report on Swallow Drive, Erskine Park - Request for Provision of Pedestrian Crossing Facility be received.

2.     Affected residents on Swallow Drive, Erskine Park be consulted regarding the impact on the loss of any on-street parking and any substantial objections be referred to the Local Traffic Committee.

3.     The provision of a pedestrian refuge be approved, subject to the results of the consultation with affected residents.

4.     Council’s Design Co-ordinator be requested to conduct a detailed engineering design plan for the construction of the proposed facility.

5.     The facility be considered for construction in 2008/2009 under Council’s Traffic Facilities Program.

6.     Penrith/St Marys Highway Patrol be requested to conduct speed limit enforcement on Swallow Drive, Erskine Park.

7.     Council’s Speed Alert Mobile (SAM) be allocated to conduct courtesy speed checks in Swallow Drive, Erskine Park.

8.     The resident be advised.

 

2        Explorers Way/Erskine Park Road, St Clair - Traffic Safety                                          

RECOMMENDED

That:

1.     The information contained in the report on Explorers Way/Erskine Park Road, St Clair - Traffic Safety be received.

2.     Banning U-turn movements at Explorers Way/Erskine Park Road, St Clair, not be supported.

 

3        Nepean Triathlon 2008 - Sunday, 16 November 2008                                                      

RECOMMENDED

That:

1.     The information contained in the report on Nepean Triathlon 2008 - Sunday, 16 November 2008 be received.

2.     The applicant consult in person with all affected residents and businesses regarding the proposed closure with a list of all businesses and comments referred to Council for consideration.  Any objections be referred back to the Local Traffic Committee prior to the event.

3.     Subject to no objections from affected businesses, approval be given for the temporary closure of Old Castlereagh Road, from just west of the Andrews Road/Cranebrook Road roundabout to near its termination, Leland Street, Gordon Street, Camden Street, Lugard Street, Borec Road, Cassola Place, Lemko Place and Jack Williams Drive west of Borec Road from 6:55am to 9:30am on Sunday, 16 November 2008, for the cycle leg of the Nepean Triathlon, subject to the following conditions:

 

(a)  the organisers be advised that this is a Class 2 Event under the Roads and Traffic Authority’s “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified in the Guidelines must be complied with prior to the event (ie, Transport Management Plan including detour arrangements and risk management plan to be carried out and submitted to the RTA for approval, with a copy to Council);

 

 

(b)  signposting advising the date and time of closure be in place for two weeks prior to the event (the applicant to liaise with the Roads and Traffic Authority regarding size of sign and text height);

 

(c)  advertisements be placed in the local press and on radio for two weeks prior to the event, noting the road closures, and a copy of this advertisement be submitted to Council for information;

 

(d)  the organiser/applicant to co-ordinate with Council’s Traffic Special Events Co-ordinator (Gary Lawson on telephone 4732-7562) regarding barriers and detour signs required for the event and to advise points of delivery for these facilities;

 

(e)  the organisers to ensure competitors obey road rules and Police directions during the event;

 

(f)   the organisers to obtain separate Police approval;

 

(g)  the organisers to indemnify Council in writing prior to the event against all claims for damage and injury which may result from the proposed event;

 

(h)  the organisers to submit to Council a copy of Public Liability Insurance of $10 million, as required;

 

(i)   the organisers to provide documentary evidence to Council prior to the event that the event fully complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001;

 

(j)   suitably accredited traffic controllers/marshals to be used at all traffic control points;

 

(k)  the organiser/applicant be advised.

 

4        Derby Street, Kingswood - Request for Provision of Pedestrian Crossing Facility       

RECOMMENDED

That:

1.     The information contained in the report on Derby Street, Kingswood - Request for Provision of Pedestrian Crossing Facility be received.

2.     The redundant drive and layback be removed and replaced with kerb and gutter.

3.     The Nepean Hospital be requested to remove the existing chain fence and replace it with mesh fencing, together with providing a link across the gap in the existing mesh fence.

4.     The Specialist Clinic Management be advised of Council’s resolution.

 

5        Traffic Facilities Prioritisation Process - Penrith LGA                                                     

RECOMMENDED

That:

1.     The information contained in the report on Traffic Facilities Prioritisation Process - Penrith LGA be received.

 

2.     The Traffic Facilities Prioritisation Process be adopted as a tool whereby traffic facilities within the Major Traffic Facilities budget are ranked for inclusion in future programs.

3.     All past resolutions for traffic facility construction and all future traffic facilities projects are ranked using the Traffic Facilities Prioritisation Process, including the 43 projects currently on the traffic facilities list.

 

6        Carinya Avenue, St Marys - Parking Problems                                                               

RECOMMENDED

That:

1.     The information contained in the report on Carinya Avenue, St Marys - Parking Problems be received.

2.     The resident of 75 Carinya Avenue, St Marys be consulted regarding the loss of parking in front of their property and any substantial objections referred back to the Local Traffic Committee.

3.     ‘No Stopping’ signage (8:30am-5:30pm Monday-Friday) be installed on both sides of Carinya Avenue and Camira Street at:

·    western side of Carinya Avenue extending 12m from the face of the kerb of Camira Street

·    eastern side of Carinya Avenue extending 16m from the face of the kerb of Camira Street

·    north-eastern corner of Carinya Avenue and Camira Street

·    Both sides of Camira Street extending 15m from the face of the kerb of Carinya Avenue,

 

subject to no substantial objections being received from the affected resident.

4.     Investigation to be carried out into the feasibility and cost of providing linemarking in the carpark in West Lane, along with modification of the entry and exit points, with the results to be referred back to the Local Traffic Committee.

5.     The Member for Mulgoa and the resident be advised of Council’s resolution.

 

7        Doonmore Street, Penrith - Parking Problems                                                                 

RECOMMENDED

That:

1.     The information contained in the report on Doonmore Street, Penrith - Parking Problems be received

2.     Affected businesses be notified of the proposal, with any substantial objections referred back to the Local Traffic Committee for consideration.

3.     The existing ½ hour timed parking zone (8:30am–5:30pm Monday-Friday) be changed to 1 Hour parking (9:30am-5:30pm Mon-Fri) and be extended on the western and eastern sides of Doonmore Street from High Street to Henry Street, Penrith.

4.     The applicant be advised accordingly.

 

 

8        St Andrews Drive/Laguna Drive, Glenmore Park - Sight Distance Problems                

RECOMMENDED

That:

1.     The information contained in the report on St Andrews Drive/Laguna Drive, Glenmore Park - Sight Distance Problems be received.

2.     Consultation be conducted with affected residents regarding loss of parking, and any significant objections be referred to the Local Traffic Committee.

3.     Advanced intersection warning signs (W2-4A) be installed for both approaches on St Andrews Drive to Laguna Drive, Glenmore Park.

4.     30m of double-barrier lines and YY-markers for both approaches be implemented on St Andrews Drive, Glenmore Park commencing from the central median.

5.     The deflection of the intersection at Laguna Drive, Glenmore Park be linemarked for clear delineation.

6.     Councillor McKeown be advised accordingly.

 

9        St Marys Spring Festival - Saturday, 6 September 2008                                                 

RECOMMENDED

That:

1.    The information contained in the report on St Marys Spring Festival - Saturday, 6 September 2008 be received.

2.     A Transport Management Plan (TMP) be lodged by the organiser/applicant, for approval by the Roads and Traffic Authority, a minimum of eight weeks prior to the event.

 

3.      The organiser/applicant deliver letters to all property owners/tenants in the affected streets and advertise the proposed Festival in local newspapers at least two weeks prior to the event.

 

4.      The organiser/applicant co-ordinate with Westbus (Ron Watson on telephone 9890-0000 or mobile 0411 505 527) at least two weeks prior to the event, and request that Westbus advertise the changed route for the Festival on buses, at least one week prior to, and during, the Festival.

 

 

5.      The organiser/applicant co-ordinate with Council’s Traffic & Special Events Co‑ordinator (Gary Lawson on telephone 4732-7562) regarding appropriate signage and barricades required for the event, and to advise points of delivery for these facilities.

 

6.   The organisers be requested to co-ordinate advisory signs, as required, with Council’s City Works Manager:

 

·      for westbound traffic “Queen Street from Nariel Street to King Street will be temporarily closed to vehicular traffic on Saturday, 6 September 2008 (7.00am‑5.00pm)”

·      for eastbound traffic “Queen Street from Nariel Street to King Street will be temporarily closed to vehicular traffic on Saturday, 6 September 2008 (7.00am‑5.00pm)”.

 

The signs are to be placed on the Great Western Highway (on the concrete median and prior to Glossop Street for westbound traffic, and on the northern kerbside for eastbound traffic), approximately 50m from both approaches to Queen Street, at least two weeks before the Festival.

 

An additional sign is to be placed on Mamre Road, for northbound traffic, approximately 50m on the approach to the Great Western Highway indicating “Queen Street from Nariel Street to King Street will be temporarily closed to vehicular traffic on Saturday, 6 September 2008 (7.00am‑5.00pm)”.

 

 7.  The organisers obtain separate Police approval.

 

 8.  The organisers follow Police directions.

 

9.   The organisers place barricades and provide marshals where required by the approved TMP.

 

10. The organisers indemnify Council prior to the event against all claims for damage or injury which may result from conducting the event.

 

11. The organisers submit to Council a copy of Public Liability Insurance of $10 million, prior to the event.

 

12. The organisers provide documentary evidence that the event fully complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

 

13. All documentation conditioned be submitted to Council for information purposes at least one week prior to the event.

 

 

10      Great Western Highway & Australia Street, St Marys - Request for Provision of Guardrail

RECOMMENDED

That:

1.     The information contained in the report on Great Western Highway & Australia Street, St Marys - Request for Provision of Guardrail be received.

2.     The Roads and Traffic Authority be requested to investigate this matter and report back to the Local Traffic Committee on the jurisdiction and road safety responsibilities at an intersection where a State Road meets a Local Road, and provide a response to the request for guardrail provision along the Great Western Highway, St Marys.

3.    Council’s decision on the provision of guardrail on Australia Street be deferred, pending the outcome of the investigation of the Roads and Traffic Authority and a further report be submitted to the Local Traffic Committee.

 

 

GENERAL BUSINESS

 

 GB 1         St Marys Spring Festival Fun Run/Walk – Sunday, 28 September 2008  (Raised Council)    

Council has received an application from the St Marys Development Committee to hold the 5th annual St Marys Spring Festival Fun Run/Walk on Sunday, 28 September 2008, from 9.00am to 9.45am.  The inaugural event was approved in 2004, and no complaints have been reported following subsequent events.

 

The route commences with two laps of the Blair Field oval, then onto the leg of Kungala Street coursing adjacent St Marys High School, then left into Kalang Avenue, right into Camira Street, right into Carinya Avenue, right into Benalong Street with a U-turn at the end of Benalong Street, left into Carinya Avenue, left into Camira Street, left into Kalang Avenue, right into Kungala Street, then along a dirt track adjacent South Creek with a U-turn before the oval, then along the same dirt track and left into the leg of Kungala Street adjacent the school, concluding with a final lap of the Blair Oval.

 

The organisers have advised that, as in previous years, there will be approximately 150 participants in the event.  The proposed fun run/walk began four years ago as a new event, under the umbrella of the St Marys Spring Festival, being organised by the St Marys Development Committee.

 

The majority or all of the runners/walkers would have completed the course by 9.45am.  The organisers have indicated that no road closures will be required for this event as all the runners/walkers would progress in single file, causing minimum to no disruption to traffic.  To negate the need for any road closures, all walkers and runners will be requested to utilise the footpath areas of the affected streets and not encroach onto the road carriageways.  The organisers have indicated that marshals shall be stationed at all cross streets and turns for road safety and competitor direction.

 

 

Under the Roads and Traffic Authority’s Guidelines for Special Events Version 3.4 August 2006, this type of event is considered a Class 3 Event, and the applicant would be required to submit a simplified Traffic Management Plan (TMP) to Council and advertise the event’s traffic aspects to the community prior to the event being held.

 

It is recommended that the event be approved, subject to conditions, as in previous years.

 

RECOMMENDED

That:

1.     The route of the event, as proposed, be approved.

2.     The organisers submit a Traffic Management Plan (TMP) to Council and Police for approval a minimum of six weeks prior to the event being held.

 

 

3.     The organisers be requested to advertise the proposed Fun Run/Walk in the local papers at least one week prior to the event.

4.     All participants be requested to utilise the footpath areas along the route and not encroach onto the road carriageways.

5.     The organisers contact Westbus regarding the weekend bus services.

6.     The organisers obtain separate Police approval.

7.     The organisers follow Police directions.

8.     The organisers provide marshals where required.

9.     The organisers indemnify Council prior to the event against all claims for damage or injury which may result from conducting the event.

10.   The organisers submit to Council a copy of the Public Liability Insurance of $10 million, prior to the event.

11.   The organisers provide documentary evidence that the event fully complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

12.   All documentation conditioned be submitted to Council for information purposes at least one week prior to the event.

13.   The event organisers be advised of Council’s resolution.

 

GB 2          St Marys Community Fun Run/Walk – Sunday, 26 October 2008  (Raised Council)     

Council has received a request from the St Marys South Public School P&C Association for approval to hold the 12th St Marys Community Fun Run/Walk on Sunday, 26 October 2008, from 9.00am to 9.45am.

 

The route of the event would commence at Carrington Street (opposite St Marys South Public School), then right into Oxford Street, left into Shepherd Street, right into Caines Crescent, through onto Orchard Road, left into Shepherd Street, right into Marsden Road, left into Desborough Road, left into McLeay Crescent, left into Desborough Road, left into Monfarville Street, then finally into Carrington Street and into the school grounds (to complete the 4km lap).

 

The organisers have advised that there will be approximately 150 participants in the event, and the majority or all of the runners/walkers would have completed the course by 9.45am.

 

The organisers have indicated that Carrington Street opposite South St Marys Public School would need to be temporarily closed to vehicular traffic (emergency vehicles and buses would have right of way) from 8.58am to 9.01am for commencement of the event.  After the start, the runners/walkers would quickly string out causing minimum to no disruption to traffic.

 

To negate the need to carry out further temporary road closures along the route, all participants will be requested to utilise the footpath areas and not encroach onto the road carriageways.  Marshalls wearing orange vests will be utilised at strategic points along the route to ensure all cross streets and turns are marshalled for both road safety and competition direction.

 

Carrington Street, Shepherd Street, Marsden Road, Desborough Road, and Monfarville Road are bus routes, but the impact on the weekend bus services is considered minimal.

 

Under the Roads & Traffic Authority’s Guidelines for Special Events Version 3.4 August 2006, this type of event is considered a Class 3 Event, and the applicant would be required to submit a simplified Traffic Management Plan (TMP) to Council and advertise the event’s traffic aspects to the community, prior to the event being held.

 

This event has been approved in previous years, and Council records indicate that no complaints or traffic congestion problems have been reported.

 

It is recommended that the event be approved, subject to conditions, as in previous years.

 

RECOMMENDED

That:

1.   The route of the event, as proposed, be approved.

2.   The organisers submit a Traffic Management Plan (TMP) to Council and Police for approval a minimum of six weeks prior to the event.

3.   The organisers be requested to advertise the proposed Fun Run/Walk in the local papers at least one week prior to the event.

4.   All participants be requested to utilise the footpath areas along the route and not encroach onto road carriageways.

5.   The organisers contact Westbus regarding the weekend bus services.

6.   The organisers obtain separate Police approval.

7.   The organisers follow Police directions.

8.   The organisers provide marshals where required.

9.   The organisers indemnify Council prior to the event against all claims for damage or injury which may result from conducting the event.

10. The organisers submit to Council a copy of the Public Liability Insurance of $10 million, prior to the event.

11. The organisers provide documentary evidence that the event fully complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

12. All documentation conditioned be submitted to Council for information purposes at least one week prior to the event.

13. The event organisers be advised of Council’s resolution.

 

GB 3          Grays Lane, Cranebrook – Proposed Road Widening and Tadpole Island  (Raised Council)

Council previously received concerns from Councillor Cettolin regarding speeding vehicles in Grays Lane, Cranebrook.

 

Four reports were presented to the Local Traffic Committee in response to these concerns.  These reports are dated 6 December 2004, 6 June 2005, 3 April 2006 and 9 October 2006.  The October 2006 meeting provided an update of the current situation.  At its meeting on 1 May 2006, Council resolved, on the recommendation of the Committee that:

 

“1.        The information contained in the report “Grays Lane, Cranebrook – Proposed Installation of Speed Humps” be received.

 2.         Councils’ Design Co-ordinator be requested to review the proposed traffic calming devices and a further report be submitted to the Committee for consideration.

 3.         The New South Wales Fire Brigades be consulted on a new design prior to being submitted to the Local Traffic Committee.

 4.         The problem of speeding vehicles in Grays Lane, Cranebrook be referred to police for enforcement purposes.”

 

Council’s Design Section has undertaken investigations into the feasibility of road widening and providing a tadpole island in Grays Lane, Cranebrook.  This report seeks to finalise the design plans and endorse the plans (Plan No. AG134) for construction.  The current proposal, with accompanying plan, shows a tadpole island with associated signage and linemarking.  This constitutes the first of two slow point treatments; the first to be constructed in 2007-2008 with the second to be constructed in the 2008/2009 financial year.  These proposals address speeding while allowing large vehicles, such as fire trucks, to negotiate the facility mounting a section of the cone splitter island.

 

The plans for the proposed works on Grays Lane extend between Linden Crescent and Kenilworth Crescent.  These works involve providing 2m of pavement widening for a distance of 70m on the eastern and western sides of Grays Lane.  An offset tadpole island mounted with chevrons (G9-208) for both approaches is proposed.  On either side of the tadpole island it is proposed to provide a 9m long kerbside concrete median with a 1.0m modified section to allow heavy vehicles to mount.  Advanced warning signs (W5-33 and W8-2) are to be provided on the median island.

 

Attendant Supervisor, Allan Leek, of Cranebrook Fire Brigade was consulted on 26 May 2008 and has no objections with the proposed works.

 

It should be noted that funding for the construction of the facility is available in the 2007/08 traffic facilities budget.

 

RECOMMENDED

That the design plans for the proposed road widening and tadpole island in Grays Lane, Cranebrook, including all associated linemarking and signage as per Plan No. AG134, be finalised and endorsed for construction.

 

GB 4          Gascoigne Street, Kingswood – Parking Congestion  (Raised by Representative for Member for Penrith)    

The Representative for the Member for Penrith raised concerns on behalf of residents living near St Dominics Catholic College, Kingswood, regarding the increasing number of vehicles being parked on Gascoigne Street and surrounding streets.

Council’s Road Network Services Engineer advised that Council has received these concerns and the matter is currently being investigated.

RECOMMENDED

That Council investigate the matter.

 

 

 

There being no further business the Chairperson declared the meeting closed, the time being 10:30am.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 2 June, 2008 be adopted.

 

 

 


Ordinary Meeting

23 June 2008

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 16 June, 2008

 

 

 

PRESENT

His Worship the Mayor Councillor Greg Davies, Councillors Kaylene Allison, Lexie Cettolin, Kevin Crameri OAM, Mark Davies, Ross Fowler OAM, Jackie Greenow, Karen McKeown, Garry Rumble, Pat Sheehy AM, Steve Simat and John Thain.

 

APOLOGIES

There were no apologies.

 

LEAVE OF ABSENCE

The following requests for Leave of Absence were received:

Councillor Jim Aitken OAM from 16 June 2006 to 22 June 2008 inclusive.

Councillor David Bradbury for 16 June, 23 June and 1 September 2008.

Councillor Susan Page for 16 June 2008.

 

RECOMMENDED that Leave of Absence be granted to Councillor Jim Aitken OAM for the period 16 June 2008 to 22 June 2008 inclusive; Councillor David Bradbury for 16 June, 23 June and 1 September 2008; and Councillor Susan Page for 16 June 2008.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 12 May 2008

The minutes of the Policy Review Committee Meeting of 12 May 2008 were confirmed.

 

DECLARATIONS OF INTEREST

 There were no declarations of interest.

 

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

1        Amendments to the State's Liquor Laws                                                                          

RECOMMENDED

That:

1.     The information contained in the report on Amendments to the State's Liquor Laws be received.

2.     Council require development consent for all premises seeking a liquor license, including any amendment to an existing liquor license. This position be incorporated in the draft Penrith Local Environmental Plan that will apply across the entire City.

3.     The submission to the Department of Planning in response to the proposed NSW Commercial Building Code include a recommendation that the Code remove premises that need a liquor licence from being categorised as complying development.

4.     If the recommendations for changes to the NSW Commercial Building Code are not adopted, Council seek an exemption from the Code provisions and substitute the requirements of Council’s proposed policy for exempt and complying development.

5.     The current conditions of consent that apply to land uses that require a liquor license be reviewed and amended, if necessary.

6.     All staff be made aware of the proposed changes and the likely impact on their responsibilities.

7.     Council’s development approval procedures be reviewed as a result of the new liquor laws in line with any other changes that occur following submission to the Department of Planning in response to the proposed NSW Commercial Building Code.

 

The City Supported by Infrastructure

 

2        Penrith Integrated Transport and Land Use Strategy                                                      

RECOMMENDED

That:

1.     The information contained in the report on Penrith Integrated Transport and Land Use Strategy be received.

2.     The final draft Penrith Integrated Transport and Land Use Strategy (PITLUS) report be endorsed by Council.

3.     Formal endorsement of the Penrith Integrated Transport and Land Use Strategy (PITLUS) by the relevant State Agencies be secured and Local State Members of Parliament be invited to make representations on behalf of the community with a view to achieving formal endorsement of State Agencies.

4.     Craig Ross, Council’s Design and Technical Advice Manager, be thanked for his involvement and efforts in this matter.

 

 

Leadership and Organisation

 

3        Grant Application Process                                                                                                 

RECOMMENDED

That:

1.     The information contained in the report on Grant Application Process be received.

 

2.     The amended Policy on Grant Applications by Staff, as shown in the Draft Policy Document appended to this report, be adopted.

 

3.     Details of the process to be followed by staff be reported to the Policy Review Committee.

 

 

QUESTIONS WITHOUT NOTICE

 

QWN 1      Request for Financial Assistance – Penrith Senior Choir                                       

His Worship the Mayor, Councillor Greg Davies, advised that he had received a request from Thelma Anderson seeking Council’s financial assistance for the purchase of a keyboard for the Penrith Senior Choir. 

 

The matter was brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Greg Davies, ruled that the matter was urgent and should be dealt with at the meeting.

 

RECOMMENDED that an amount of $1,500 be allocated by Council for the purchase of a keyboard for the Penrith Senior Choir, to be funded from an equal allocation of $500 from North Ward, South Ward and East Ward voted works. 

 

Councillor Karen McKeown left the meeting and did not return, the time being 7:57 pm.

 

Councillor John Thain left the meeting and did not return, the time being 7:57 pm.

 

CoNFIDENTIAL BUSINESS

 

The meeting closed to consider confidential business, the time being 7:57pm.

 

 

1        Presence of the Public

 

The press and public were excluded from the meeting to deal with the following matter:

 

City in its Broader Context

 

2        Western Sydney Employment Hub Extension                                                                  

 

This item has been referred to Confidential Business as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 

RESUMPTION OF BUSINESS IN OPEN COMMITTEE

The meeting resumed at 8:46 pm and the General Manager reported that, after excluding the press and public from the meeting, the Policy Review Committee met in confidential session from 7:57 pm to 8:46 pm to consider a commercial matter in regard to the Western Sydney Employment Hub Extension Precinct.

 

The General Manager reported that while in confidential session, the Committee resolved as follows:

 

2        Western Sydney Employment Hub Extension                                                                  

RECOMMENDED

That:

1.     The information contained in the report on Western Sydney Employment Hub Extension be received.

2.     The Department of Planning be formally advised of the issues raised in this report and requested to address them in planning for the extension of the Western Sydney Employment Hub.

 

There being no further business the Chairperson declared the meeting closed the time being 8:47 pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 16 June, 2008 be adopted.

 

 

  


MASTER PROGRAM REPORTS

 

Item                                                                                                                                       Page

 

 

Leadership and Organisation

 

1        2008-2009 Management Plan

 

2        Making of Rates and Charges for 1 July 2008 to 30 June 2009

  

The City as a Social Place

 

3        NAIDOC Week 2008 Activities

 

4        Glenmore Park Child and Family Precinct

 

5        Glenmore Park Stage 1 (Section 94) Development Contributions Plan

 

6        Werrington Enterprise Living and Learning (WELL) Precinct - Development Contributions Plan

 

7        Development Application 07/0742 for the use of an existing school hall as a Place of Worship at Lot 912 DP 836641 (No. 86 - 90) Andromeda Drive, Cranebrook. Applicant: Corpus Christi Parish;  Owner: Trustees of the Roman Catholic Church DA07/0742

 

8        Development Application 07/1066 - Proposed Mushroom Growing Facility, associated office, sheds, car parking, civil works and site works at Lot 2 DP 1084891 (No.334-362) Londonderry Road, Londonderry. Applicant: Midson Management Pty Ltd;  Owner: Moonlight Mushrooms Pty Ltd

 

9        Development Application 07/1224 (20/15/2-J26) for a Section 96 Modification for Extension to the approved operating hours at the Blue Cattle Dog Hotel at Lot 1 DP 730490, Banks Drive, St Clair. . Applicant: Joe Ryan Solicitor;  Owner: Mary's Dog Pty Ltd

 

URGENT

 

22      Development Application 07/1627 for a proposed demolition of existing Rectory, Master Plan for Primary School, Stage 1 construction and associated road works at Lot 1 DP 996994 and Lot 1 DP 1035490 known as 43 - 57 and 59 - 119 St Thomas Road, Mulgoa.. Applicant: Stanton Dahl Architects;  Owner: Sydney Anglican Schools Corporation DA07/1627

  

 

 

 

 

The City In Its Environment

 

10      Sustainability Revolving Fund

 

11      Local Government 1st National Environment Conference

  

The City Supported by Infrastructure

 

12      Tender for the Supply of a 1200kw/hr Centrifugal Type Air Conditioning Chiller Ref:17-07/08

 

13      Path Paving in Linksview Avenue, Leonay

 

14      Ripples Aquatic Centre - Status Report on Asset Renewal Works

  

Leadership and Organisation

 

15      Council Property - Electricity Easement for Underground Cables on Open Space, Lot 8400 DP 1008395, Westerly Way, Glenmore Park.  Owner:  Penrith City Council - Applicant:  Integral Energy

 

16      Council Property - Electricity Easement for Underground Cables on Open Space, Lot 8551 DP 1010666, Glengarry Drive, Glenmore Park.  Owner:  Penrith City Council - Applicant:  Integral Energy

 

17      Annual Insurance renewals - Liability & Industrial Special Risk

 

18      Local Government Managers Australia (LGMA) Annual Finance Professionals  Conference

 

19      Secondment of Glenn Schuil as Acting General Manager Brewarrina Shire Council 

 

20      2007-2008 Borrowing Program

 

21      Summary of Investments & Banking for the period 1 May to 31 May 2008 

  

 


Leadership and Organisation

 

Item                                                                                                                                       Page

 

1        2008-2009 Management Plan

 

2        Making of Rates and Charges for 1 July 2008 to 30 June 2009

 

 


Ordinary Meeting

23 June 2008

Leadership and Organisation

 

 

Leadership and Organisation

 

 

1

2008-2009 Management Plan   

 

Compiled by:                Geraldine Brown, Budget Accountant

Ken Lim, Management Planning Co-ordinator

Authorised by:             Vicki O’Kelly, Financial Services Manager

Ross Kingsley, Corporate Development Manager   

Strategic Program Term Achievement: A commonly shared long-term vision for the City underpins strategic collaboration and community engagement.

Critical Action: Prepare, implement and review Strategic Plans and processes.

     

Purpose:

To  identify matters arising during the exhibition of the Draft 2008-2009 Management Plan, which closed on Tuesday 10 June 2008, and to propose certain responses and actions be endorsed and where required, incorporated into the Management Plan.  The report recommends the adoption of Council's 2008-2009 Management Plan.

 

Background

The 2008-2009 Management Plan provides for the delivery of the final instalment of Council’s four year program within its Strategic Plan, Penrith City: the Competitive Edge.

 

In accordance with the Local Government Act 1993, the annual responses to Council’s Strategy for the City and the requirements and performance measures for each of Council’s Services which are contained in the Plan form Council’s principal activities up to 30 June 2009. Listed tasks and projects provide details of particular actions required of the organisation in the coming year.

 

The Management Plan brings together in a framework endorsed by Council three key adopted policy settings:

·    The complete content of Council’s Strategic Program 2005-2009

·    The internationally recognised United Nations Environment Program (UNEP) Principles for Sustainable Cities, together with those Objectives which have been developed as a basis for Council’s particular response to the principles - together known as Penrith’s Principles for a Sustainable City

·    The approved specifications and service levels of each of Council’s 62 Services.

The Plan

The Management Plan comprises three documents. These are:

 

·        Part A  - a Strategic Overview of the Management Plan including the full Strategic Program content and relevant 2008-09 Tasks as well as Service and Project links, shaped around the Principles for a Sustainable City

·        Part B  -     the Operational Plan and Budget based on the specified Services through which Council’s operations are conducted and providing particular tasks for the period 2008-09 and performance indicators, the Revenue Policy including information about rates, charges and borrowing and a detailed operating and capital budget for 2008-09 including projects and works programs to be undertaken

·        Part C  -  a complete listing of Council’s Fees and Charges for 2008-09 and the basis for pricing.

Focus of the Plan

Council has previously confirmed the key objectives that the Plan will seek to achieve. These are to:

·     Address essential operating costs, including significant variations due to external factors

·     Maintain existing service provision at current levels, except as may be directed by Council

·     Maintain the priority given to asset management and continue to increase allocations in this area to meet the identified needs of the City

·     Maintain a level of expenditure similar to recent years on new capital works; and

·     Make a comprehensive and effective address of the requirements for the coming year set out by Council in its Strategic Plan and four-year program.

Based on these objectives, the Draft Plan has been drawn up to deliver:

·        Council’s annual program of works and services for 2008-2009; and

·        through the critical actions and proposed set of strategic tasks, as well as through the delivery of Council’s 62 ongoing services, complete as far as possible the directions laid down by Council’s Strategic Program for 2005-2009.

Public Consultation

An extensive process of public consultation was undertaken for the Draft Management Plan. The key actions undertaken are outlined below.

 

1.       Public Notification of the Draft Management Plan

This included:

·        two advertisements in each local newspaper

·        advice provided to all residents and businesses through Council’s quarterly Community Newsletter in May

·        information provided through the official Council News column of local newspapers

·        a notice on the homepage of Council’s Website

·        display material provided at the exhibition points (see below).

 

2.       Public Exhibition

The documents were publicly exhibited at over 90 locations for 29 days, from Monday 12 May to Tuesday 10 June 2008. The exhibition points included the Civic Centre, Queen St Centre, all Libraries, all Post Offices in the City, the Visitor Information Centre, Youth Centres, Neighbourhood and Community Centres, Council’s Children’s Centres and Recreation Centres. In addition, copies of the documents were provided to cultural centres, senior citizens and other centres, and local State and Federal Members of Parliament.

 

Copies of the document in printed form and on CD-Rom could be obtained by the public from the Civic Centre and Queen Street Centre and all Libraries, and were available at the public meeting and consultative forums, as well as by request. The full documents were available to view or download throughout the exhibition period on Council’s website and the ‘Bang the Table’ website (see below).

 

3.       Public Meeting and Consultative Forums

The total attendance of the formal consultative forums on the Draft Management Plan was 38 members of the public, compared to 69 in last year’s process. The consultations are detailed below.

 

A Public Meeting and Consultative Forum on the Draft Management Plan was held at the Civic Centre at 7.00pm on Monday 2 June and was attended by 37 members of the public (compared to 29 attendees at this event in 2007). The event was notified to the public through advertisements in all local newspapers, information in the Community Newsletter, and by direct invitations issued to approximately 600 organisations and individuals from previous consultation mailing lists.

 

The arrangements for the Public Meeting are considered to have been successful, and feedback from attendees was generally very positive.

 

A Children’s Services Forum (arranged in conjunction with the Board of the Penrith City Children’s Services Cooperative) held on Thursday 29 May was attended by 25 people including 1 parent, 4 centre representatives, 7 Board members, 3 Councillors and 10 other staff members (compared to 22 in 2007).

 

While it had been intended to arrange a City Partners forum during the exhibition period, this was foregone as a meeting of key City Partners with Council was scheduled for 20 June.

 

4.       Online Community Consultation

For the first time, an interactive and specially-designed website for community consultation (provided by expert consultants Bang the Table Pty Ltd) was provided for the Draft Management Plan. Council’s website continued to be used for the provision of information, documents and to provide the opportunity for submissions.

 

The online forum was seen as a means of generating additional awareness of and comment on the exhibition and on the priority of particular issues. It was hoped that this approach may encourage members of the community (including young people and those not easily reached through more traditional forms of consultation) to engage more extensively with the process and Council’s planning for the City. The website was operated independently by the consultants at ‘arms length’ from Council (but with any inappropriate/offensive comments immediately removed). Officers monitored the site and had the opportunity to clarify some statements of fact.

 

As members of the public were able to browse the website or register to provide comments without submitting their details to Council, it was determined by Council for this exhibition that comments made through the site would not be treated as formal submissions. Rather, a report would be made on the usage and findings of the website consultation, which could be considered, in the context of submissions received, as part of the overall public response to the Draft Management Plan.

 

Details of the results of this initiative are provided in Appendix 4 to this report. Overall, the trial is judged to have been successful and consideration is being given to further use of this approach in Council’s upcoming Strategic Plan process, as well as more particular projects where appropriate.

Results of Consultation

A total of 38 public submissions were received (19 written/e-mail submissions) and 19 verbal submissions at consultative meetings).According to Council’s established practice, particular matters raised at the consultative meetings have in each case also been treated as submissions. This compares to a total of 31 submissions received in regard to exhibition of the Draft 2007-2008 Management Plan.

 

A summary of the matters raised in each submission on the Draft Management Plan has been provided in the Appendices to this report.

 

All people and groups who made submissions were sent acknowledgement letters. The acknowledgement of submissions also indicated that a further detailed written reply would be provided. Where appropriate, this will be carried out immediately following Council’s consideration of the issues reported tonight, and Council’s adoption of its Management Plan for 2008-2009.

 

Some operational matters raised regarding Council’s existing policies and services, requests for specific actions, or requests for further information, have already been responded to.  In other cases, further actions and the provision of further information by relevant officers will be undertaken. Other key matters raised in submissions or issues requiring Council’s consideration are commented on in more detail in the remainder of this report.

Budgetary Matters  

The financial estimates included in the Draft Management Plan placed on exhibition are based on the information that is available at the time. During the exhibition period further budget adjustments have been required as a result of Council decisions or as additional information has emerged. 

 

The exhibition document of the Draft 2008-09 Management Plan presented an operational surplus of $143,753.  During the exhibition period a small number of adjustments have been made resulting in a revised surplus for 2008-09 of $190,522, if Council adopts all the proposed recommendations contained in this report. It is proposed that the surplus be left unallocated and consideration be given to holding it in reserve until 2009-10 when modelling indicates that there will be a number of pressures to deliver a balanced budget.

 

At the Ordinary Meeting of 19 May 2008, revotes relating to the March Quarterly Review were adopted and these are now included in the Draft Management Plan. The March revotes totalled $2.6m for capital works and $1.3m for operational projects and the 2008-09 budget now incorporates these revotes.  There were no other resolutions made by Council during the exhibition period with a financial impact on the 2008-09 Budget. The final 2008-09 budget will be adjusted to reflect the outcomes of any Council resolutions that may be made tonight. 

 

Part B ~ Operational Plan and Budget matters

Provided in Appendix 1 is a complete list of budget changes during the exhibition period.  The more significant changes to the budget are detailed below with their impact on the budget surplus, favourable (F) or unfavourable (U), indicated where applicable.

 

Employee Costs                                                                                                              $41,384 F

During the exhibition period further review continued to ensure that all staff positions were correctly allocated in the Draft 2008-09 budget and as part of this process a correction was required.  In addition budget adjustments have been made to reflect upgraded positions approved during the exhibition period.  The net effect of these changes has been an increase in the surplus of $41,384.

 

Healthy People Partnership - Employee Costs

This is a temporary position that has been operating for several years funded 50:50 through an agreement with Sydney West Area Health Report and Council with funding for this position provided until December 2008 in the Draft 2008-09 Budget. Alternative methods of funding have been investigated with SWAHS and others, but these have been unsuccessful. However, analysis of grant funds received to date has determined a balance of $26,013 is available which combined with short term funding from the EEP reserve now provides funding for a full 12 months in 2008-09.

 

Glenmore Park Child and Family Precinct

A separate report to tonight’s meeting provides an update on the progress of this project including a review of available funding. Based on the latest information the budget for this project that was included in the Draft 2008-09 budget has been increased by $2,438,353. The original amount included in the Draft budget was an interim figure pending the finalisation of the quantity surveyors report and the resolution of a number of other issues and is in line with the December 2007 memo provided to Councillors updating them as to project progress. This increase to the project budget is funded by $672,735 from s94 Glenmore Park Stage 1 funding, $420,000 from the Property Development Reserve, and $1,345,618 from loan funding which is to be repaid from Glenmore Park Stage 2 s94 Plan.

 

Property Development

A review of the timing of land purchases included in the Draft 2008-09 budget as part of the  Property Development Reserve has led to the transfer of $2.3m land purchases (loan funded) from 2008-09 to 2007-08. In addition the budget has been adjusted by $75,750 for rental income not included in the draft budget with a corresponding increase in the transfer to Property Development Reserve. This has no impact on the budgeted position.

 

RID Squad Motor Vehicle Changeover

The budget for the purchase of motor vehicles for the RID squad has been adjusted downwards by $234,000 to reflect current mileage travelled, number of vehicles expected to be changed over, and vehicle replacement cost.  Sale proceeds have also been adjusted accordingly with the predicted shortfall to be drawn from the RID squad reserve. This has no impact on the budgeted position.

 

Stormwater Infrastructure Projects (EEP)

Further refinement of all 2008-09 Enhanced Environmental Program (EEP) projects, funded under the 2002-03 Special Rate Rise, has occurred during the exhibition period. The budget for this project has been increased by $20,000 to allocate all the reserve funds available for 2008-09. In addition, there has been a reallocation of $214,936 from the above project to the following:

·        Release Area Resourcing (50/50 EEP) - $7,500

·        Maintenance of EEP Constructions (EEP) - $82,120

·        Implement Plans of Management (EEP) - $35,000

·        Peachtree Creek Assessment (EEP) - $11,610

·        Stormwater Policy (EEP) - $59,500

·        Catchment Audit Team (EEP) - $14,578

·        Return to EEP Reserve - $4,628

Rehabilitation Section of Jamison Creek

This project has been reduced in 2008-09 by an amount of $19,400 (grant funded) due to additional works now proposed to be brought forward and undertaken in the current financial year.

 

Council Election 2008

The 2008-09 budget for this project has been reduced by $10,000 to cover the cost of advertising, candidate seminar, some labour costs related to an additional day per week for one part-time staff in developing the Councillor orientation program as these tasks are being completed in the current year. This amount is proposed to be transferred to the current financial year together with the associated reserve funding.

 

Penrith Stadium Stage 2 – Administration Costs

As this construction project will continue into 2008-09 there was a need to provide a small administration budget of $10,000 to cover Council’s quantity surveyor and any legal costs relating to the finalisation of the project.  Funding is to be provided from rental income received from the Stadium.

 

Litter Blitz- Cars, Paths and Parks

Advice of a grant approved for $10,000 from the Department of Environment and Climate Change has been received. The “litter blitz” campaign is intended to be implemented from the 1st July through to December 2008 with Council Ranger’s being the primary enforcement authority responsible for distribution of the material. Council’s waste education officer will also provide additional resources. The aim of the campaign is to increase awareness within the community of the environmental impact of litter, the visual amenity within their community, and the reduction of litter in public areas.  The campaign will focus on educating the local community through the following: advertisements in the local media, post card deliveries to residential properties that have a high incidence of litter within their area, schools groups using school information boards and school information letters, and the RTA using electronic message display signs advertising litter prevention messages.

 

Gipps St Rehabilitation

An amount of $200,000 from the s94 District Open Space Plan has been provided in 2008-09 to prepare detailed plans for Stage One of the recreational facilities identified in the Gipps Street Masterplan.  The Gipps Street Masterplan was completed and adopted by Council on 17 December 2007. The next step to progress the development of the Gipps Street site is the preparation of detailed designs for Stage One of the Masterplan. This detailed design will allow development applications to be submitted and will provide a more accurate costing for the future implementation of Stage One. At this stage funding for this project has been allocated from s94 funds in anticipation that this Plan will not be impacted by s94 legislation amendments that are pending.

 

Strategic Plan – Additional Temporary Staff Resources

It has been identified that the effective completion of the program for Council’s next Strategic Plan and Program requires additional temporary resourcing. This is directed to the strengthening of ownership and shared vision through an enhanced community, partners and staff engagement program as well as to effective management and administration of all elements of the process. An arrangement involving a temporary secondment and temporary administrative support has occurred commencing June 2008 and finishing March 2009 with the total cost of approximately $100,000.  At the present time it is expected that this arrangement can be funded in 2008-09 from organisational salary savings due to vacancies and this will be addressed within the quarterly review process.

 

Other minor variations totalling a surplus of $5,385 make up the balance of the revised surplus for 2008-09 of $190,522. 

Further Review of Exhibited Documents

During the exhibition period the opportunity has been taken to correct formatting, duplications and typographical errors. In addition certain minor changes to Parts A, B and C arising from the further review by officers are also recommended, as detailed below:

Part A ~ Strategic Overview

The following amendment is proposed:

§  On page 28, delete Strategic task “Complete the City’s Planning for an Ageing Community”

Comment: This Strategic Task is already reflected on page 35 “Finalise the Planning for an Ageing Community Strategy” under Critical Action 7.2B.

Part B ~ Operational Plan and Budget

The Service Budgets in the finalised Plan will reflect up to date information including full time equivalent staff numbers and adjustments arising from the March Quarterly Review and amendments proposed in this report subject to Council’s endorsement.

 

In addition the following amendment is proposed:

§  Page 4, Delete Strategic task “Complete the City’s Planning for an Ageing Community

Comment: This is already covered in another Strategic Task also on page 4 “Finalise the Planning for an Ageing Community Strategy”.

Part C ~ Fees and Charges

A number of changes to the Draft 2008-09 Fees and Charges have been proposed during the exhibition period.  The majority of these changes relate to the mapping/geographical information area which has undertaken a major review of fees.  This has resulted in the reduction of some fees and the introduction of new fees to reflect the range of services now offered. Provided in Appendix 2 is a complete list of all proposed changes to Part C ~ Fees and Charges.

 

Key Matters arising from the Public Exhibition

A summary of the matters raised in each public submission on the Draft Management Plan has been provided in Appendix 3.  Most of the matters raised at either the public forums or in writing were able to be responded to by the relevant Manager or in terms of current policy.

 

The issues reported below in more detail relate to specific matters in the Management Plan. The proposed response by the responsible Manager(s) and recommended action is indicated in each case.

___________________________________________________________________________

 

Mental Health Services and Services to the Homeless

 

Matter:

 

A representative of the Aboriginal Catholic Ministry (ACM) raised concerns regarding the adequacy of services for young people with mental health issues and homeless people in the City and queried how Council is approaching securing more services for the community.

 

Response by the Community and Cultural Development Manager:

 

Council has consistently made representations itself or assisted other organisations in making representations to other levels of government regarding the adequacy of Federal and State government funding for the delivery of key health, social and related human services. For a number of years Council has advocated to local State members and relevant Ministers for increased funding allocations for local accessible youth services.  This advocacy has largely been unsuccessful. 

 

Sydney West Area Health Service is principally responsible for the provision of adolescent mental health services.  There are waiting lists for these services.

 

Recently the Richmond Fellowship was successful in receiving Western Sydney Area Assistance Scheme funds for a Dual Diagnosis project to support young women with mental health and other support needs.  This is a time-limited project.

 

Through auspicing the Indigenous Homelessness Action Research Project between 2002-2006, Council together with its community partners, was able to deliver service enhancements for Aboriginal people at risk of homelessness, including young people.  This included additional emergency medium term accommodation.

 

Also in relation to homelessness, Homelessness NSW and the Nepean Youth Accommodation Interagency Network recently held forums on the Federal Government Green paper on homelessness.  Council provided support to these consultations and the date and venue of the forums were provided to the representative from the ACM.

 

Council will continue to advocate to government on behalf of the City and its residents for the range of services and facilities it requires as a growing metropolitan centre.

 

Recommended Action:

 

Advice on these matters be forwarded to the Aboriginal Catholic Ministry.

___________________________________________________________________________

Local Theatre Funding and Productions

A representative of Penrith Eisteddfod raised concerns with the absence of local theatre productions since the dissolution of the Railway Street Theatre Company and the effect on the Q Theatre and the local theatre community.

 

Response by the Community and Cultural Development Manager

This issue needs to be addressed by the State Government, which has failed to make an announcement of funding for the Q Theatre over the last 12 months. Council has made representations to the Government to reinstate this funding so that local theatre productions are again developed and performed in the Q Theatre. 

 

This issue will be forwarded to the PPVA Ltd for a more detailed response.

 

Recommended Action

1.       Initial advice on this matter be forwarded to the group who made the submission.

2.       Further information be provided to Council and relevant stakeholders following response from the PPVA Ltd.

___________________________________________________________________________

Affordable Theatre/Performance Space

A representative of Penrith Eisteddfod raised concerns about the affordability of the JSPAC for community cultural groups and the Q Theatre for local theatre groups leading to reduced utilisation of the facility.

 

 

 

Response from Community & Cultural Development Manager

The Joan Sutherland Performing Arts Centre and the Q Theatre are both managed under the Board of the PPVA Ltd. This matter will be forwarded to the Board for a more detailed response.

It is worthy of note that the refurbishment of the Memorial Hall in the Penrith Valley Cultural Precinct will provide an additional and more affordable alternative for many amateur musical, dance and theatre groups.

Council has also noted a number of enquiries from cultural groups wishing to use Memorial Hall as a performance space.  As the Memorial Hall project progresses a marketing and promotional strategy will be finalised and implemented to maximise usage of the refurbished hall.

Recommended Action

1.       Initial advice on this matter be forwarded to the groups who made submissions.

2.       Further information be provided to Council and relevant stakeholders following response from the PPVA Ltd.

___________________________________________________________________________

Community and Public Transport

A representative of St Marys Combined Pensioners Association (CPA) queried the availability of a community bus for activities at St Marys Senior Citizens Centre and urged Council to put in place transport strategies to support older residents to engage in community activities.

 

Response from Community & Cultural Development Manager and Major Projects Manager

Council has two community buses which are available for community groups to hire. Specific information will be provided to the St Marys CPA.

 

The broader issue raised came up in the recently held consultation process to assist Council in developing an Ageing Strategy for the City. A briefing has been provided to Councillors on the results of that consultation and the draft Strategy is now being progressed.

 

On the question of enhanced public bus transport, Council recently endorsed the Penrith Integrated Transport and Land Use Strategy (PITLUS) following public exhibition. A range of transport needs, including the need to make public transport more responsive and assist people in accessing community facilities were identified. Council will use this Strategy to advocate to State Government to address this issue.

 

Advice has recently been received regarding an upcoming review of bus services in the City by the Ministry of Transport. This review will provide a particular lobbying opportunity for community and business organisations as well as Council itself. Information on this review will be widely advertised by the Ministry and additional publicity will be undertaken by Council.

 

 

Recommended Action

Advice on this matter be forwarded to the St Marys Combined Pensioners Association.

___________________________________________________________________________

Public Transport / Connections with Blue Mountains Area

A representative of Blue Mountains Commuter and Transport Users Association raised a number of issues regarding the PITLUS, the potential for coordination between Penrith and Blue Mountains public transport services and the need for an upgraded road access across the Blue Mountains

 

Response from Major Projects Manager

Council As noted in response to another submission (above), the Ministry of Transport (MoT) is about to conduct the major Area 1 review of bus services. Specific local reviews will not be undertaken while a major review is pending.  This review with begin over the next couple of months. The overlap of the two areas raised in the submission can be raised as a connection.

 

There are opportunities for direct bus services to TAFE, UWS and Nepean Hospital for Blue Mountains residents as part of the MoT review.  These matters have already been raised by Council in advocacy on public transport services and can also be raised with Blue Mountains City Council. The community group will be encouraged to also contact Blue Mountains City Council.

 

As Council is aware, several major studies have been done looking at a freeway-class road over the Blue Mountains.  All have identified exorbitant costs of such a project, as well as other adverse impacts. While alert to the issues raised in the submission, Council does not have a position to support the measure suggested.

 

Recommended Action

Advice on these matters be forwarded to Blue Mountains Commuter and Transport Users Association.

___________________________________________________________________________

Commuter  Parking at Penrith Station

Two submissions were received relating to this matter.

(i)      A representative of the Blue Mountains Commuter and Transport Users Association questioned why the commuter car parking on the North Penrith Army Land and commercial centre car parking had not been upgraded.

(ii)      A representative of Muru Mittigar, Aboriginal Cultural & Education Centre stated that parking on the northern side of Penrith Railway Station is inadequate and more parking is required for commuters.

Response from Major Projects Manager

The current Federal Government has committed to a 1,000 space commuter car park to be provided by the purchaser of the land.  There is no purchaser as yet. Council is discussing with the Government options to bring this forward.

 

Council is also negotiating with the Ministry of Transport to explore opportunities to provide this facility at the earliest possible date.

 

The City Centres Strategy recognises a multi-deck parking facility either in Judges Place or Union Road car parks.  Car parks such as these, cost in the order of $18-20million.  Discussions are currently taking place to determine future car parks.

 

Council has, and will continue to encourage State Rail and the Ministry of Transport to provide bus services to stations as opposed to commuters driving to railway stations.

 

Recommended Action

Advice on this matter be forwarded to the groups who made the submissions.

___________________________________________________________________________

Path Paving Program

A number of submissions were received from residents requesting particular path paving works.

 

Response by City Works Manager

Council adopted a 10 year path paving construction program in September 2001.  For the 2007-08 and 2008-09 Management Plans, Council more than doubled the previous funding level to $2 million per annum to accelerate the completion of footpaths on this program by 30 June 2009.

 

Commentary is provided below on the status of each particular matter raised.

 

(i)      Western side of Russell St, Emu Plains between the Highway and M4

This footpath was included in the adopted 10 year Path Paving Program. Works were deferred pending the investigation of various designs to ensure the accessibility of the footpath due to the large level differences. This has been resolved and is included in the 2008-2009 program as listed in Part B of the Draft Plan on page 158 as “Russell St Forbes to Existing” and “GWH to Forbes”.

 

 (ii)    Northern side of Jacka St, St Marys to enable visually impaired and incapacitated resident access

Instructions have been issued to have trees trimmed along Jacka Street to allow easier pedestrian access along the footway. Under the Roads Act 1993, vehicular access to properties is the responsibility of the adjacent property owner.

 

Jacka Street between Morris Street and Fleming Street (north side) has been reassessed and included in the selection list for consideration in future path paving programs, following the completion of the 2008-09 path paving construction program.

 

It is worthy of note also that Jacka Street is included in the draft 2008-09 road resurfacing program.


(iii)    Gough St and Troy St, Emu Plains, for children attending Emu Plains Public School

(iv)    Northern side of Tukara Rd, South Penrith, between Fragar Rd & Jason Ave, to connect with existing footpaths which lead to Mary MacKillop Catholic School and York Public School

(v)     Algie Crescent, Kingswood

The provision of the footpaths raised in the submissions was not on the adopted 10 year path paving construction program. However, the provision of these paths will be assessed and included in the selection list for consideration in future path paving programs, following the completion of the 2008-2009 path paving construction program.

Recommended Actions

1.       In formation be provided to the residents making the submissions.

2.       Those path paving works not currently included in Council’s adopted program (to be completed in 2008-09) be assessed as indicated for further programs.

___________________________________________________________________________

 

Rowing Facility at Weir Reserve

 

Matter:

 

A representative of NSW Rowing queried the progress of the proposal for a rowing facility at Weir Reserve.

 

Response by the Recreation Manager:

 

Council adopted a Plan of Management for Weir Reserve in 2006 which included provision for a potential Rowing Development Centre to be operated by NSW Rowing. NSW Rowing have now completed concept design plans and are currently consulting with stakeholders to confirm their support which was established while the Plan of Management was being prepared.

 

Once the consultation is completed a report will be submitted to Council, followed by the submission of a Development Application. A goal of 2010 has been established for commencement of operations from the Rowing Development Centre. NSW Rowing is committed to the provision of rowing programmes and facilities for both the local community as well as the sport of rowing as a whole..

 

Recommended Actions:

 

1.       Further report be made to Council on this matter following the stakeholder consultation.

2.       Advice on this matter be forwarded to NSW Rowing.

___________________________________________________________________________

Penrith Hockey Centre

The General Manager of Penrith Hockey Centre (located in the grounds of UWS) raised a number of concerns regarding the tenure and financial viability of the centre and the need for upgrade of the facility.

 

Response from Recreation Manager

While the Penrith Hockey Centre is not owned or operated by Council, it is a significant City facility. The Strategic Plan commits Council to seek to ensure that the City’s recreation and leisure facilities meet its needs and are optimally used. Recreation needs within the City are addressed via the Recreation Action Plan, including pursuing co-location and best fit for shared facilities where relevant.

Council will play a facilitation role if required to ensure stakeholders involved with the operation, maintenance, and ownership, of the UWS hockey facility continue to liaise. Consultation will continue with UWS as part of the WELL Precinct planning program, and also through the Recreation Manager and Recreation Planner in relation to sports programmes and services of mutual benefit provided by both UWS and Council, as well as the wider recreation strategic planning context for the City.. 

 

Recommended Actions

1.         Initial advice on this matter be forwarded to the Penrith Hockey Centre.

2.         Further report be provided to Council at the appropriate time on the status of the facility.

___________________________________________________________________________

Little Athletics Facilities

Following a meeting with officers requested by Little Athletics groups, a number of submissions were received from several Little Athletics Clubs and Little Athletics NSW requesting particular works and enhancements at each of the City’s Little Athletics facilities.

 

Response from Recreation Manager

It is intended that during the course of the 2008-09 Management Plan, site inspections will be undertaken and an agreed program of works, timescales for delivery and budget will be identified with the Little Athletics clubs.  Projects will be prioritised through consultation with the clubs, at the Little Athletics Zone meetings.

Some of the matters raised by the clubs are already in train and it is anticipated that some further work can be undertaken from existing programs and review of existing operations without impact on other Council priorities, within the next year.

 

A report will be submitted to Council once a delivery program has been established.

 

Development of a masterplan for Jamison Park is part of a task in the Draft Management Plan. Jamison Little Athletics as well as other users of the facility will be consulted as part of this process.

 


Recommended Actions

1.       Advice on these matters be forwarded to each Little Athletics Club and Little Athletics NSW.

2.       Further reports be provided to Council once a delivery program has been established and also at the appropriate time on the status of each facility.

 

Cumberland Plain Corridor

A representative of the ADI Residents Action Group and Western Sydney Conservation Alliance stated that there was nothing in the Management Plan referring to the $15 million Federal Government Cumberland plain conservation corridor program of the Federal Government commitment to acquiring land to form a major “green corridor” in Penrith/Western Sydney.

 

Response from Environmental Health Manager

The commitment made prior to the Federal Election primarily relates to the protection and rehabilitation of the Shane’s Park site and the Orchard Hills site as conservation reserves. It is our understanding that funding has been secured for this purpose under the “Caring for Country” Program. The delivery of this commitment is currently being negotiated between the State and Federal Governments. The NSW Government will be responsible for the management of these sites in the future.  No further details are available at this time, however Council will monitor progress on this matter.

 

Recommended Actions

1.       Advice on this matter be forwarded to the groups who made the submission.

2.       Further information be provided to Council and stakeholders when available.

___________________________________________________________________________

Other Key Issues

Commentary is provided below on a number of other key issues without a budgetary implication for the 2008-09 Management Plan at this point. The recommended action is indicated in each case.

·        Enhanced Public Domain Maintenance

This matter was discussed with Council in the Management Plan workshop process. Through the AREAS initiative which commenced in 2006-07, Council made a substantial increase to the level and range of public domain maintenance in the Penrith and St Marys town centres and local neighbourhoods, as well as initiating a major anti-graffiti strategy. Additional crews, plant and contract resources were provided.

 

These increased service levels have had demonstrable effects in improving the appearance and amenity of the City for residents and visitors. Challenges remain, however in regard to the appropriate and desirable standard of maintenance in high-profile locations of the City, key community precincts and industrial areas. Tasks were therefore included in the Draft Management Plan to further develop strategies in regards to these matters.

 

Further investigation has been undertaken to determine whether funds could be identified to enable a staged implementation of this enhanced service level. When the Public Domain Maintenance Service Specification was adopted, it included an allowance for the increase in its allocated budget due to an increase in the asset base being maintained. For 2007-08 and 2008-09 this results in a $150,428 increase over two years.

 

It is proposed that these funds be allocated for an additional 2-person public domain maintenance unit and the required plant and equipment. This additional unit will be allocated to the maintenance of key City locations and precincts including the Penrith Valley Cultural Precinct and Glenmore Park Child & Family Precinct due for completion in 2008-09; Community Precincts, e.g., Namatjira, Emu Plains, St Clair, Erskine Park; and entry points to the City.

 

Recommended Action

That an increase in the staff establishment be made within the draft budget to allow for an additional 2-person Public Domain Maintenance crew.

 

·        Resourcing Urban Release Areas / Metropolitan and Regional Planning

 

The Residential Strategy (1997) identified 7 release areas programmed for planning and delivery, with the objective of increasing housing supply to the City. In 2001, Council authorised the resourcing of this urban release area program, with the immediate introduction of 5.5 FTE additional positions across a range of planning and technical areas required.

 

This purpose was also a key priority identified for the Enhanced Environmental Program (EEP) from the special rate rise funding which commenced in 2002-03. Council at that time authorised the addition of a further 6 FTE resources on the basis that a number of the staff appointed would be permanent, while their particular roles would be subject to review according to the completion of components.

 

This arrangement was reviewed in 2005, where it was agreed to continue the release area planning resourcing arrangements to enable the projects to be advanced to finalisation. 

 

With the emerging two new urban areas (South Werrington Urban Village and Glenmore Park Stage 2) and four major employment areas (WELL, Erskine Business Park, Western Sydney Employment Hub and Western Sydney Employment Hub Extension) as well as the need to ‘re-plan’ some areas (North Penrith Army Lands, Werrington Mixed Use Area and Penrith Lakes), this program has now almost doubled.

 

The endorsed resourcing arrangement has seen the employment of 11 staff engaged in the Release Area Planning Program.  These resources cover a range of professional and technical areas and are also contributing to recent demands for Metropolitan and Regional Planning responses to State government.  The resourcing arrangements are fully utilised with the required planning processes now underway to complete the planning for the remaining identified release areas to enable development applications to be considered.  To achieve our targets the current resourcing arrangement needs to be extended.

The Corporate Management Team has re-assessed and endorsed the case for the continuation of the current release area planning team (11.5 FTE positions, involving a temporary increase on the previous staff establishment of 4 positions) for the next 2 year period. CMT will receive 6 monthly reviews to ensure that the resources are best aligned to priorities and transferred to implementation as the program advances.  Planning and implementation teams are now established and resources are aligned to support the programmed roll-out of release areas.  Resourcing for this program has to date been provided through the EEP Program, developer contributions and general revenue, as well as individually negotiated contributions from developers for studies and staff time.  These arrangements are expected to continue with no further budgetary implications expected. 

Recommended Action

That the current planning resourcing and budgetary arrangements be extended for two years, including the temporary staff establishment increase of 4 positions.

 

·        Other Priority Staff Resource Proposals

 

By policy, any increase in the staff establishment requires approval by Council. As endorsed to Council in its adoption of the Draft Management Plan, a small number of initiatives in the 2008-09 program involve an increase to the establishment. These are:

o   Enhanced Public Toilet Cleaning (2-person crew, general revenue funded)

o   Penrith Valley Cultural Precinct Coordinator (general revenue funded)

o   Environmental Health Officer (funded from the Environmental Reserve)

A small number of other proposals considered to be of high merit were further reviewed by the relevant Directors and Managers during the exhibition period. Given the need to rigorously assess any staff establishment increase and with the budget parameters  applying to 2008-09, any opportunities to appropriately deliver the service outcome within available means were to be given priority.

 

Commentary on each of these matters and the recommendation endorsed by the Corporate Management Team is provided below.

·        Healthy People Partnership Officer

This temporary position has been funded for several years 50:50 by a contribution from Sydney West Area Health Service (SWAHS) and Council (through EEP). The SWAHS contribution has been discontinued and despite intensive discussions at officer level and investigation of alternative funding sources, no external funding is available in 2008-2009.

 

The role is an agreed high priority and some short term options for savings within existing budget areas have been identified to continue the position for the next full year. Adoption of Council's Health Strategy towards the end of 2008 and the Strategic Plan development will provide opportunities for establishment of a permanent resource to be further considered.

 

Recommended Action

That this temporary position be retained for 2008-09, funded within existing programs and further consideration to be given to the possible establishment of a permanent position.

 

·        Additional Environmental Health Officer

In addition to the position to be funded from the Environmental Reserve, noted above, a further proposal was made for an additional position reflecting increasing workloads in the Environmental Protection and Health Services in keeping with reports made to Council in the past year.

A number of options have been considered including the potential reallocation of some related work areas with the Animal Control function. Sufficient funds have been identified within existing budgets to employ a professional trainee as an alternative to go part way towards resourcing the additional workload identified in the service review. This option appears to be the best and most flexible solution.

 

Recommended Action

A professional trainee position be added to the staff establishment for this purpose, funded from within existing programs.

·        Additional Companion Animals Officer 

An additional temporary position was authorised as a trial for 2007-08 following legislative changes entailing additional workloads. This role has proved its value and a review is presently being conducted within the Waste & Community Protection department to identify opportunities to retain the resource within available means. This will be further reported to the Corporate Management Team in the first instance.

 

Recommended Action

Further report be made on this matter when appropriate.

 

·        Planning Systems Officer

Consideration has been given to extending this temporary position which has funded by savings within existing budgets and ends in late 2008. The role is essential for delivering the Planning Online systems and due to the implications of the planning reforms on systems including DA tracker, Department of Planning reporting, Proclaim and the transition of DAs from print-based to electronic. Potential savings from related functions are being examined to fund the position.

 

Recommended Action

That this temporary position be retained for 2008-09, with funding sources to be finalised within existing programs and further consideration to be given to the possible establishment of a permanent position.


The Making of Rates and Charges

This matter is addressed in a separate report in tonight’s business paper.

Conclusion

The Draft 2008-2009 Management Plan, as directed by Council, represents a comprehensive address to the final year of the Strategic Program set by this Council, as well as providing for the future needs of the City.

 

After consideration of the submissions made in respect to the Draft Management Plan, and of the proposed variations, Council needs to adopt its Management Plan and Revenue Policy for 2008-2009, including such variations to that originally exhibited as it decides on, to comply with the legislative requirements under the Local Government Act 1993.

 

 

 

RECOMMENDATION

That:

1.      The information contained in the report on the 2008-2009 Management Plan be received.

2.      The recommended actions, including changes to the draft budget, staff establishment and tasks as detailed in the report be adopted, and those which relate to variations to the exhibited draft plan be incorporated into the Management Plan.

3.      The 2008-2009 Management Plan, as amended, be formally adopted..

4.      Council approve for expenditure the budget as detailed in the 2008-2009 Management Plan, and on that basis formally vote these funds for the 2008-2009 financial year.

5.      Those individuals and organisations who made submissions on Council’s Draft Management Plan be thanked for their input and advised of Council’s decision.

6.      Those projects in the 2007-2008 Management Plan, which were approved by Council in the March Quarter Review 2008 to be carried forward, be added to the adopted Management Plan and Budget for 2008-2009.

 

ATTACHMENTS/APPENDICES

1. View

Draft 2008-09 Management Plan - proposed amendments to exhibited Budget

2 Pages

Appendix

2. View

Draft 2008-09 Fees & Charges - proposed amendments to exhibited document

4 Pages

Appendix

3. View

Public Submissions Received

5 Pages

Appendix

4. View

Online Consultation Results

6 Pages

Appendix

  


Ordinary Meeting

23 June 2008

Appendix 1 - Draft 2008-09 Management Plan - proposed amendments to exhibited Budget

 

 

 


 


Ordinary Meeting

23 June 2008

Appendix 2 - Draft 2008-09 Fees & Charges - proposed amendments to exhibited document

 

 

 




 


Ordinary Meeting

23 June 2008

Appendix 3 - Public Submissions Received

 

 

 

 

 

Draft 2008-09 Management Plan: Submissions Received

 

 

No.

Name/Organisation/

Contact Method

Summary of Issues raised

1

Mr David Evans,

NSW Rowing, Public Meeting

·      Happy with relationship with Penrith Council

·      Being squeezed out of existing facilities in the inner-city areas and would like to progress proposal for a Rowing Facility at Weir Reserve on the Nepean River.

2

Dianne Brookes, Jamison High School,

Public Meeting

·      Not enough access points for assistance for young people aged 12 to 15 with mental illness

·      No locally based appropriate medical services – PCYC has reduced their service provision and kids and families in Penrith cannot get to St Marys (Don Bosco)

·      Need for more community access points for children and the homeless.

3

Stan Rossato,

Don Bosco Youth Recreation Centre, Public Meeting

·      Need for more affordable venues for families to hire for children’s parties.

·      The Don Bosco Centre at maximum capacity on Friday nights with many families dropping off children & are not locals.

·      Need for more safe and friendly community facilities for young people

·      Additional needs for recreational programs and space for families with children with disabilities. These groups have special needs regarding physical access and affordability.

4

Janice Brown,

Aboriginal Catholic Ministry, Public Meeting

·      Works with people at the Catholic Ministry and the Emu Plains Women’s prison doing art based programming. There is a need for these groups to have space to display their works and raise awareness in the broader community.

5

Judy Curry

Aboriginal Catholic Ministry, Public Meeting

·      Require portable disabled ramp for wheel chair access to their facility (located in the former print room at the old Council Chambers)

·      Interested in more opportunities for programs or events that promote cultural exchange between groups, getting to know more about different cultures and promoting awareness and tolerance.

·      Pleased that Council involved in the development of the Women’s Service Sector Advocacy Strategy

6

Gaye Trevaskis,

Parent from Erskine Park, Children’s Services Forum

·      Why is there always such a delay in planning for any refurbishments or upgrades done to the centres?

·      How long it took to get the refurbishment for OOSH at Erskine Park?

·      Is there ever going to be a time when fees stay put

·      In the event of a service closing do you put the staff back out in the other areas? What would happen to that building?

·      In the event that for some of the centres utilization isn’t there – what happens to that staff member?

·      What are we doing about lobbying State and federal governments?

7

Lesley Edwards, Operations Manager

Muru Mittigar

Aboriginal Cultural & Education Centre, Public Meeting

·      Parking on the northern side of Penrith Railway Station is inadequate and more parking is required for commuters

·      Looking to develop a monthly market at Murri Mittigar that sells Aboriginal made arts/ craft produce to act as a tourism generator and enterprise opportunity for local Aboriginal people

·      Signage on Castlereagh Road is not clear at the roundabout for the location of Muru Mittigar.  Some visitors to the Centre mention the difficulty they experienced in trying to locate the Centre

·      Would like ownership details for the property located on Castlereagh  and Old Castlereagh roads (north / west of the roundabout intersection) as it is overgrown and infested with weeds

8

Sari Erasmus-Hickey
Henry Lawson Club and Penrith Eisteddfod
, Public Meeting

·      Council wants the City to become a cultural hub but for the last 12 months there has not been a local theatre production since the dissolution of Railway Street. This has ripped the Q apart with significant loss to the local theatre industry with the only productions being staged coming from outside the area.

·      Accessibility of cultural facilities – particularly the cost for the Penrith Eisteddfod to hire the Joan for the month of August. The cost of the facility places a burden on volunteers at $88 per hour.

·      The Penrith Eisteddfod organising committee believe that their program is an educational program that fosters local talent development.

·      Similarly theatre groups are finding that the cost of the Q is prohibitive and they are not prepared to risk having productions there as they may be out of pocket if ticket sales do not meet overheads.  This results in underutilisation of the facility rather than having local productions playing

9

John Galea, Nepean Little Athletics Centre, Written Submission

·      Nepean Little Athletics Clubhouse requires maintenance

·      No fire evacuation route, stairs inside building.

·      Flooding of discus cages, javelin run up and tin tots area. Require Council to place dirt/fill to raise levels.

·      Require extra lighting for discus cages and start of 100m straight

·      Require maintenance of wooden seats on mound with shade provided or some poles for marquee.

·      Wooden seats on the mound to be replace or maintained

·      Require an all weather/all purpose javelin run up.

·      Grass removed around designated high jump area with levelled grass (not traversed by tractors) or replaced with all weather material.

·      Fields need to be cored and top dressed and remove weed invasion.

·      Level, regrade and seal road to clubhouse.  Potholes need to be filled so that water does not collect making the road a quagmire.

·      Parking area on western side – drainage & flooding.

·      Some more “No Smoking” signage.

10

Sung Hoon Kim, Proprietor of Mulgoa Newsagency, Public Meeting

·      Requests that Council erect a “Post Office / Australia Post” directional signage in appropriate/agreed locations for the Mulgoa Newsagency.

11

Geoff Brown, ADI Resident Action Group and Western Sydney Conservation Alliance, Public Meeting

·      Why can’t Council/RID Squad be more proactive to get landowners of bushland sites to secure them from illegal rubbish dumping, arson and trail bike riding?.

·      Noxious Weeds - A neighbour of mine has 2 ha of noxious weeds and the Hawkesbury River County Council (HRCC) has been advised, but has done nothing

·      No reference in Management Plan to the $15 million Federal Government Cumberland Plain Conservation Corridor program. This commitment is to acquire land to form a major “green corridor” in Penrith/Western Sydney.

·      Zoning:  This ties in with the Metropolitan development site.  There was a public meeting about Fernhill and Mulgoa Anglican School. What is happening?

·      What about the Cranebrook land?

·      There is land on The Northern Road which was knocked on the head.  What is Council’s position on the two other sites Infracorp & Fernhill?

12

Trevor Hinwood

Little Athletics NSW, Public Meeting

·      Can Council include water tanks for sporting fields for toilet flushing?

·      What is Council planning to do about upgrading the lighting at sporting facilities to 100 lux? Other Council’s are working towards this.

13

Jack McLeod, St Marys Town Centre Association, Public Meeting

·      Duration Cottages in St Mary- A number of unauthorised and illegal developments have been built in the St Mary Precinct which Council may not be aware of. What are Council’s plan for dealing with the precinct? In its current form it is viewed as incompatible with the future development of St Marys Town Centre?

·      Has private certification lead to sub-standard construction resulting in costly repairs and litigation for people buying property from developers? How does Council monitor private certification?

14

Brian Spencer St Marys Town Centre Association, Public Meeting

·      The building which houses the Telstra exchange is in urgent need of redevelopment. Could Council encourage Telstra to move out of the building and explore redevelopment opportunities?

15

William Moss,

Wizard Australia Fashion, Public Meeting & Written Submission

·      Requests that Council provide a donation of $2 million for a clothing manufacturing company that would act as a training centre for disadvantaged Australians focusing on the indigenous.

·      Alternatively that Council provide a property for the next 10 years and $1 million for machines and materials.

16

Brian Zarth, Jamison Little Athletics, Written Submission

·      Request that Council provide a larger storeroom and permanent canteen area for the Jamison Little Athletics Centre.

17

Mick Evans,

Colyton St Clair Little Athletic Centre, , Written Submission

·      Drain on Western side of round track need to elevated or track needs to be retained (Safety issue)_

·      mature trees to be planted on top of water level for shade.

·      Footpath and grass to stop dust blowing across the track on competition days.

·      To prevent cars and motorbikes from tearing up the track entire field be poled, fenced or trees planted.

18

R Rushton, President

Cranebrook Little Athletics, Written Submission

·      Develop another long jump pit for junior athletes and a winter training track.

·      More regular mowing as kids are competing in long grass

19

Peter Blair,

Werrington Little Athletics, Written Submission

·      Sealed car park was previously approved.  What is happening?

·      Provide security light – clubhouse was burnt down last year.

·      Install  around the outside of the track to drain into Werrington Lake.

·      Sprinkler system for the athletics track.

20

Terry Kirkpatrick,

Little Athletics NSW (Zone rep), Public Meeting & Written Submission

·      What sports will be able to use large sporting complex proposed for the ADI site? 

·      When is the likely timeframe for Jamison Little A’s to move to Glenmore Park?

·      The following areas need attention at the ovals at Parker Street, Penrith:

o  General lighting is inadequate providing an unsafe environment.

o  Long Jump pits are run down with poor drainage

o  Run-ups badly need repairing.

o  Weed control required

o  Erosion problems on slope on eastern side of oval after heavy rain.  Could be rectified by extending existing brick wall, with a grated drain or similar.

o  Toilet Facilities need to be upgraded

o  Graffiti removal                                                                           

21

Ian Walker, Resident, Public Meeting

·      Is there another rezoning for residential land in the Regional City CBD?

22

Gordon Maskell,

Centre Manager,Penrith Hockey Centre,

Public Meeting

·      Hockey Centre facing major concerns, no funding provided, no support from local Council.  Income only received through field hire and grants. 

·      Facility needs to be upgraded.  As the Centre is located in UWS grounds, no funding can be accessed through commercial means.  UWS cannot guarantee their tenure which presents uncertainty to Hockey.

·      Where will they find an alternate home if UWS no longer provide the facility?  Department of Sport and Recreation cannot provide funding due to current tenure.

·      Hockey fields are in poor condition and at times are dangerous due to deterioration.

·      For a small not-for-profit organisation, representation is very good. A maintenance program is in place funds are drawn from income generated. They are currently paying off existing loans.  Historically, 13 fields were used in the past at Chapman Gardens, then they were moved to UWS with only 2 fields.

23

Brian Davidson Resident, Public Meeting

·      Raised concerns about Tree Management in the City. Who authorises trimming of trees growing near power lines? Trees are trimmed in such a manner that they should be replaced, rather than be cut back inappropriately.  Footpaths in older areas are lifting, creating a hazard. 

·      Raised concerns about vandalism in Parks. Toilets are a problem unless they are locked at night.  Allen Place toilets were vandalised soon after they were constructed.

·      Recently Council staff visited a site in Kingswood Park (near Kingswood Park School) as a community consultation exercise (BBQ) to get feedback on the establishment of a new park.  He cited vandalism as a potential problem and saw a need that the neighbours be given ownership of the park to keep an eye on it, similar to neighbourhood watch scheme. 

·      If a park is established, it would need to be fenced and toilets need to be locked after hours due to vandalism.

·      Concerned about children being injured if inappropriate play equipment is installed and referred to a reported incident where a child received a head injury from riding a merry-go-round.

·      Further clarification required on where the park would be located.

·      Involve the Community when putting in parks so that they take ownership and keep the vandals out.

24

Tom Thorburn, St Marys Combined Pensioners Association (CPA), Public Meeting

·      The CPA would like Council to purchase a community bus to bring people to activities and programs at the St Marys Senior Citizens Centre.

·      Council needs to put in place strategies that support older residents in getting out of the house and engaged in community activities.

 

25

Shane Barrett, Lorraine and Alan Quartermain, Blaikie Road, Jamisontown Residents, Public Meeting

·      Council needs to assess flooding in accordance with the State Government requirements and the conclusions need to be supported by various State agencies (eg, SES and DECC) before changes in zoning can occur.

·      The property can be developed based on current controls to which the future flooding impacts can be managed.

·      The previous owner of the land undertook the filling works without Council’s consent and the matter was dealt with by Council at that time.  Subsequent development of the land by the new current owner, Integral Energy, has considered flooding impacts based on the altered landform.

26

Mr L T Young, Emu Plains Resident, Written Submission

·      Suggested footpath in Gough Street, Emu Plains for children attending the school in Emerald Street of intersection of Forbes and Troy Streets

27

Elizabeth Page, South Penrith Resident, Written Submission

·      Suggested footpath on North side of Tukara Road, South Penrith between Fragar Road and Jason Avenue

28

Kaye Rudd, Resident, Written Submission

·      Lack of all day parking in Penrith

29

Judy Winckle, Kingswood Resident, Written Submission

·      Suggested footpath in Algie Crescent, Kingswood

30

Michelle Gillman, Resident, Written Submission

·      Concerns about another (Council) rates rise

·      What is being done about parks in the Werrington County? More play equipment for toddlers and young children in the area.

31

Bruno and Amanda Pignone, Computers for Young and Old, Written Submission

·      Request Council to donate a 2nd hand van or panTech truck to pick-up redundant computers from businesses and schools to warehouse where these are refurbished, reused and safely recycled.

32

John Murray, St Marys resident, Written Submission

·      Suggested footpath on North side of Jacka Street St Marys

 

33

Christine Harris, Emu Plains Resident, Written Submission

·      Suggested footpath on the western side of Russell Street, Emu Plains between the Great Western Highway and the M4 Motorway

34

Martin Cominotto, Penrith Resident, Written Submission

·      Repairs to Western side of Nepean Avenue, south of Captains Road Penrith

·      Restore damaged areas along the footpath

·      “No Stopping” signs ineffective.

·      Narrowing the area vehicles can use.

 

 


Ordinary Meeting

23 June 2008

Appendix 4 - Online Consultation Results

 

 

 

 

Aims of this form of consultation

·        To provide greater access to the Community to the Draft 2008-09 Management Plan through the internet by viewing topics, or downloading relevant documentation. This includes providing information about important dates relating to the public exhibition and the adoption process for the Management Plan.

·        To provide an ‘on-line’ forum for discussion between residents, independent of Council (thereby encouraging ‘free’ and ‘open’ conversations)

·        Increase opportunities for residents and other stakeholders on or respond to or add new topics relevant to them

·        To complement other community consultation methods employed during the public exhibition period.

 

Overall Commentary

 

The usefulness of this initiative has been supported by usage statistics provided in the tables below which cover the public exhibition period from Monday 12 May to Tuesday 10 June 2008.

 

It is encouraging to see that Bang the Table site was visited 396 times, by 245 unique visitors, viewing over 3,000 pages, each viewing at least 2 topics each and downloading Council documents, 141 times.

 

Activity Overview

Number of page views

3,219

Number of visits

396

Number of unique visitors

245

Average number of unique visitors per day

8.3

Average stay time

6.38 minutes

Average number of topics read per visit

2.7

Most popular entry point

Roads, Footpaths & Drainage

Visitors who viewed documents

69

Visitors who viewed Frequently Asked Questions

32

Visitors who undertook surveys

11

 

Additional Comments :

 

The most popular entry point for visitors related to the topic of “Roads, Footpaths & Drainage”, A comparison of Penrith Council’s site with other councils who use the ‘Bang The Table’ is provided in the following section.

 


Comparisons with other ‘Bang The Table’ Council Sites

The table below has six relevant projects for comparison with the Draft Management Plan (usage Statistics provided by BTT)

 

Project

Page Views

Total Visits

Unique Visitors

Unique Visitors / Total Visits

Average Page Views per Visit

Average Visits per Day

Port Stephens Management Plan

1,522

326

161

49%

4.7

3.9

Wollondilly Community Strategy

1,942

317

179

56%

6.1

11.2

Penrith City Management Plan

3,219

396

245

62%

8.1

7.2

Port Stephens Foreshore Plan

9,569

1,442

760

53%

6.6

6.8

Newcastle City Management Plan

12,893

1,489

819

55%

8.7

6.7

Wingecarribee LEP

9,038

1,328

841

63%

6.8

8.2

Average

6,364

883

501

56%

6.8

7.3

 

(Comments provided by Crispin Butteriss, Director,, Bang The Table)

 

The Penrith Council Management Plan has had significantly more hits than the Port Stephens Management Plan, but notably less than the Newcastle Plan. The reason for the very large number of hits on the Newcastle site is the length of time the site was live.

 

The Penrith Council Management Plan site has had a relatively high daily visitation rate and people are looking around the site a fair bit compared with the average. There are less return visitors indicating that the users have not developed into a community around this particular topic.

 

Each consultation also has its own dynamics. The Port Stephens site had a lot of return visitors but relatively low overall visitation. The Wollondilly site has had relatively high average daily visitation but people are not looking around as much as other consultations.

 

Visitors by Suburb

 

Registered Users

11

Unregistered Users

234

TOTAL

245

 

Comments :

 

In order to add a comment/topic or vote on a topic/survey, visitors are given the option of (confidentially) registering their details (including suburb) on the website. Over 95% of visitors chose to remain unregistered. The anonymity of visitors is a strength of this consultation method as it reinforces the independence of the website.

 

 


Visitors by Date

Comments :

 

The only apparent reason for the spike in visitors to the website on Wednesday 28 May was that the number of advertisements and press releases about ‘Bang The Table’ in local newspapers were released within that timeframe.

 

Topic Activity Summary

 

Registered visitors to the website can be active participants by providing comments to topics or even add topics themselves. Of the 245 unique visitors, 13 added comments to topics and 2 visitors added 2 additional topics (Topic 1 entitled “More CAR SPACES and safety for School children pick up and set downs” and Topic 2 entitled “Council Services”)

 

Number of unique visitors

245

Number of visitors leaving comments

13

Number of comments posted

30

Number of new topics

2

 

Discussion Topics

 

To stimulate discussion and encourage comments, Council officers posted the following 5 topics :

·        Fees and Charges

·        Rates and Expenditure

·        Roads, Footpaths and Drainage

·        Council Projects and

·        Council Services

Two new topics were subsequently created by visitors. These included:-

·        More car spaces and safety for school children pick up and set downs”

·        Council Services – Customer Service standards dropping

Usage Statistics for each Topic

(see table below)

 

Discussion Topics

No. of Page Views

Votes

for

Topic

Comments

Added

Agree/ Disagree with Comments

Unique visitors to this topic

1.   Fees and Charges

142

2

2

1

4

Topic Description: Aside from money collected via rates, Council must also charge for other services to cover the cost of delivery. Council’s fees and charges are reviewed annually and are based on a number of different pricing approaches including full or partial cost recovery, subsidised and statutory pricing methods. Overall Council’s fees and charges income is proposed to rise by 3.71% in 2008-09. All fees and charges are detailed in Part C of the Draft Management Plan. Do you have any comments on the proposed fees and charges?

2.   Rates and Expenditure

172

6

4

9

10

Topic Description:  Council’s rates are proposed to rise by 3.2% in 2008-09 (the maximum amount allowed to all councils) to meet essential costs, maintain and improve services. Council generates the majority of its income from other sources including grants, waste charges and fees. Where do you think Council should focus its efforts to increase income?

3.   Roads, Footpaths & Drainage

285

8

9

19

16

Topic Description: Council provides key physical infrastructure and services such as the construction and maintenance of roads, footpaths, and drainage. Do you have any comments about the proposed Roads, Footpaths and Drainage construction and maintenance program for 2008-2009?

4.   Council Projects

209

7

7

9

13

Topic Description: Council delivers many major projects each year.  Do you have any comments on the projects which Council is proposing for 2008-09?  Are there any Council projects that should be delivered in a different way?

5.   Council Services

144

4

4

9

7

Topic Description: Council delivers a wide range of services each year. Do you have any comments on the services which Council provides? Are there any Council services that should be provided in a different way?

6.   Council Services – Customer Service Standards dropping *

77

1

1

4

3

Topic Description: Concerns raised about customer service ie. dealing with Council Staff, timely responses to letters, return phone calls and emails.

7.   More car spaces & safety for school children pick up and set downs *

59

3

3

1

6

Topic Description: Concerns raised adequate parking and the collection of parking fines outside the public schools (eg Glenmore Park)

 

[* Topics created by BTT registered visitors]

Comments :

 

Roads, Footpaths & Drainage was by far the most popular topic visited with 9 comments added, 8 votes registered and 16 unique visitors. This coincides with 19 downloads of the Roads & Footpath Programs for 2008-2009. It signifies that the visitors consider this topic to be most important, followed by Council Projects for 2008-09.
Issues Raised in the Comments

 

During the public exhibition a total of 30 comments on the 7 topics were posted on the BTT website. Although these comments cannot be considered as formal submissions due to their anonymous source, a summary of the key issues raised has been provided for Council’s information.

 

·        Keeping rates down or freeze rates

·        Cut spending, and travel within Council, Use more volunteers

·        Raise more funds through advertising and corporate sponsorship

·        Plant native trees to cut down maintenance costs and save water

·        Consider cycleways when building new roads or in the maintenance of existing roads to ensure that the shoulder is also maintained in a condition that is safe for cyclists to use.

·        Big trucks using Bennett Road, St Clair which was never built for that purpose. More restrictions on trucks required

·        Complaint about laneway (User asked to contact relevant officer)

·        Roads in Penrith CBD are of poor quality, especially High Street

·        Concrete footpaths need to be better as the more recent ones are already cracking and causing trip spots. Properly maintain the grassy footpaths. Flatten and smooth them.

·        More policing of Graffiti removal and littering is important it makes the place feel more safer Lighting in known problem areas, will help.

·        Using Work for the Dole Schemes will provide huge savings on costs.

·        Positions for (bringing essential services closer and employment into the area) and against (cost to ratepayers) St Mary Office Development ($3.8 million)

·        Request to build a footpath from the existing footpath at the bottom of William St (off Victoria St) to the car park at Burton Street.

·        Better signage and co operation from the RTA to promote this City

·        No program to accommodate kitchen type recycling in the industrial areas

·        Finding the right staff to deal with the public. Staff need rotation and multi skilling.

·        Support for and against school speed zones

 

Documents Downloaded by Visitors

 

Document Title

Number of Downloads

Management Plan Feedback Form (pdf)

20

Roads & Footpath Programs for 2008-2009 (pdf)

19

Key Projects for 2008-2009

13

Management Plan Feedback Form (Word Doc)

11

Part A - Strategic Overview (pdf)

10

Part B - Operational Plan and Budget (pdf)

10

Income & Expenditure - Pie Charts (pdf)

10