11 July 2008

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 14 July 2008 at 7:30PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours Faithfully

 

Alan Stoneham

General Manager

BUSINESS

 

1.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Pat Sheehy AM - 2 July 2008 to 4 August 2008 inclusive.

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 23 June 2008.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Interest

 

5.           ADDRESSING THE MEETING

 

6.           MAYORAL MINUTES

Council achieves Milestone 5 of the International Council for Local Environmental Initiatives (ICLEI) Water Campaign.

 

7.           NOTICES OF MOTION

 

8.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Disability Access Committee Meeting - 4 June 2008.

Penrith Valley Community Safety Partnership Meeting - 25 June 2008.

Local Traffic Committee Meeting - 7 July 2008.

Policy Review Committee Meeting - 7 July 2008.

 

9.           MASTER PROGRAM REPORTS

 

10.         URGENT REPORTS (to be dealt with in the master program to which the item relates)

 

11.         QUESTIONS WITHOUT NOTICE

 

12.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 14 July 2008

 

table of contents

 

 

 

 

 

seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

report and recommendations of committees

 

 

master program reports

 


Statement of Recognition of Penrith City’s

Aboriginal and Torres Strait Islander
Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


Council Chambers Seating Arrangements

 

 

 

 

 

 

 

 

 

 


 

 


                                                        

 

 

Text Box: Public Gallery
Text Box: Managers
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Text Box: Press

Managers                          

 
   


 

2008 MEETING CALENDAR

February 2008 - December 2008

 

 

TIME

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

 

 

 

To be

confirmed.

 

 

Ordinary Meetings

7.30 pm

4

10

7

5v

 

14

4

8ü

25

 

21

19

23* 

 

 

29^

Policy Review Committee

7.30 pm

 

3

 

12#

 

7

 

1

18#+

31@

28

 

16

28

18#+

 

Councillor Briefing / Working Party / Presentation

7.30 pm

11

 

14

 

2Y

 

11

 

 

17

 

26

30

21

25

 

 

#    Meetings at which the Management Plan ¼ly reviews are presented.

^     Election of Mayor/Deputy Mayor

#+  General Manager’s presentation – half year and end of year review

@   Strategic Program progress reports [only business]

v   Meeting at which the Draft Management Plan is adopted for exhibition

ü    Meeting at which the 2007/2008 Annual Statements are presented

*     Meeting at which the Management Plan for 2008/2009 is adopted

Y   Management Plan Councillor Briefings/Public Forum (May)

 

-                 Council’s Ordinary Meetings are held on a three-week cycle where practicable.

-                 Extraordinary Meetings are held as required.

-                 Policy Review Meetings are held on a three-week cycle where practicable.

-                 Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee). Should you wish to address Council, please contact the Public Officer, Glenn McCarthy on 4732 7649.


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 23 JUNE 2008 AT 7:34PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Greg Davies read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Executive Officer.

PRESENT

His Worship the Mayor Councillor Greg Davies, Councillors Kaylene Allison, Lexie Cettolin, Kevin Crameri OAM, Mark Davies, Ross Fowler OAM, Jackie Greenow, Karen McKeown, Garry Rumble, Pat Sheehy AM, Steve Simat (arrived at 7:49 pm) and John Thain.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor David Bradbury for 23 June 2008.

 

APOLOGIES

203  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Pat Sheehy AM that the apologies from Councillors Susan Page, Jim Aitken OAM and Steve Simat be accepted.

 

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 19 May 2008

204  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor John Thain that the minutes of the Ordinary Meeting of 19 May 2008 be confirmed.

 

DECLARATIONS OF INTEREST

Councillor Kevin Crameri OAM declared a non-pecuniary interest in Item 8 - Development Application 07/1066 - Proposed Mushroom Growing Facility, associated office, sheds, car parking, civil works and site works at Lot 2 DP 1084891 (No.334-362) Londonderry Road, Londonderry. Applicant: Midson Management Pty Ltd;  Owner: Moonlight Mushrooms Pty Ltd, as he lives near the property the subject of the proposed development.  Councillor Crameri stated that he would leave the Chamber during discussion and voting on this item.

 

 

 

Councillor Ross Fowler OAM declared a pecuniary interest in Committee of the Whole Item 6 - Proposed Torrens Title Subdivision for 2 lots at Lot 9 SP 1508 (No. 1587) Mulgoa Road, Wallacia,  as he is a Director and Shareholder of a company which owns land adjoining the subject property and is also Trustee on behalf of owners of Department of Lands property in the vicinity.  Councillor Fowler stated that he would leave the Chamber during discussion and voting on this item.

Councillor Kaylene Allison declared a pecuniary interest in Item 7 - Development Application 07/0742 for the use of an existing school hall as a Place of Worship at Lot 912 DP 836641 (No. 86 - 90) Andromeda Drive, Cranebrook. Applicant: Corpus Christi Parish;  Owner: Trustees of the Roman Catholic Church, as she is employed by the Trustees of the Catholic Church.  Councillor Allison stated that she would leave the Chamber during discussion and voting on this item.

 

SUSPENSION OF STANDING ORDERS

205  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Garry Rumble that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:39 pm.

 

Having previously declared a pecuniary interest in Item 7, Councillor Kaylene Allison left the meeting, the time being 7:40 pm.

 

Father David Maguire

 

Item 7 - Development Application 07/0742 for the use of an existing school hall as a Place of Worship at Lot 912 DP 836641 (No. 86 - 90) Andromeda Drive, Cranebrook. Applicant: Corpus Christi Parish;  Owner: Trustees of the Roman Catholic Church

 

Father Maguire, representing the applicant, spoke in support of the application, seeking an amendment to special condition 2.23 such that the commencement time on Sunday morning be 7.30 am and not 8.00 am, so that existing mass times do not have to be altered.

 

Mr Don Barnes

 

Item 7 - Development Application 07/0742 for the use of an existing school hall as a Place of Worship at Lot 912 DP 836641 (No. 86 - 90) Andromeda Drive, Cranebrook. Applicant: Corpus Christi Parish;  Owner: Trustees of the Roman Catholic Church

 

Mr Barnes, representing affected neighbours in the area, spoke in opposition to the proposed development.  Mr Barnes addressed matters raised in the petition that had been submitted by the affected neighbours, expressing their concerns with regard to the proposed development, most notably including noise issues relating to arrival and departure of vehicles and people socialising in the car park area, safety issues surrounding possible overcrowding of the hall, lack of car park lighting after hours, and issues surrounding cars parking in the surrounding streets.

 

Councillor Steve Simat arrived at the meeting, the time being 7:49 pm.

 

 

Mr Barnes concluded by stating that residents were concerned with the noise associated with early morning and late evening activities at the property, in particular noise created by vehicular movements at this location.

 

Councillor Kaylene Allison returned to the meeting, the time being 7:52 pm.

 

Mr James Trevena

 

Item 8 - Development Application 07/1066 - Proposed Mushroom Growing Facility, associated office, sheds, car parking, civil works and site works at Lot 2 DP 1084891 (No.334-362) Londonderry Road, Londonderry. Applicant: Midson Management Pty Ltd;  Owner: Moonlight Mushrooms Pty Ltd

 

Mr Trevena spoke on behalf of the applicant, in favour of the proposed development.  Mr Trevena addressed concerns raised about odour emanating from compost and confirmed that no compost would be produced on site.   He also stated that all proposed vehicular movements were in compliance with EPA and RTA guidelines and would have minimum impact on the local traffic.

 

Mr Les Sheather

 

Item 8 - Development Application 07/1066 - Proposed Mushroom Growing Facility, associated office, sheds, car parking, civil works and site works at Lot 2 DP 1084891 (No.334-362) Londonderry Road, Londonderry. Applicant: Midson Management Pty Ltd;  Owner: Moonlight Mushrooms Pty Ltd

 

Mr Sheather, representing the Londonderry Residents Committee, spoke in opposition to the proposed development.  Mr Sheather raised residents’ concerns regarding possible odours from compost being delivered, as well as noise and traffic issues, and requested amendment to various conditions to minimise noise levels and impact to local traffic.

 

Mr Peter Harvey

 

Item 22 - Development Application 07/1627 for a proposed demolition of existing Rectory, Master Plan for Primary School, Stage 1 construction and associated road works at Lot 1 DP 996994 and Lot 1 DP 1035490 known as 43 - 57 and 59 - 119 St Thomas Road, Mulgoa. Applicant: Stanton Dahl Architects;  Owner: Sydney Anglican Schools Corporation        

 

Mr Harvey, representing the Mulgoa Progress Association,  spoke in support of the recommendation to refuse this development application, and expressed concerns surrounding the proposal that included traffic issues, urbanisation, the scale of the development and the lack of need for another school in the area.  Mr Harvey stated that the Mulgoa Valley should be preserved in line with SREP 13 and Council’s strategic vision.

 

RESUMPTION OF STANDING ORDERS

206  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Steve Simat that Standing Orders be resumed, the time being 8:06 pm.

 

 Councillor Mark Davies left the meeting, the time being 8:06 pm.

 

Mayoral Minutes

 

Councillor Mark Davies returned to the meeting, the time being 8:08 pm.

 

1        Locals recognised in Queen's Birthday Honours                                                             

207  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jackie Greenow that the Mayoral Minute on Locals recognised in Queen's Birthday Honours be received.

 

2        Penrith City Council Recognised for Excellence in Financial Reporting                        

208  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM  that the Mayoral Minute on Penrith City Council Recognised for Excellence in Financial Reporting be received.

 

3        General Manager Alan Travers Retires                                                                          

209  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jackie Greenow that the Mayoral Minute on General Manager Alan Travers Retires be received.

 

Reports of Committees

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 2 June 2008         

210  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Ross Fowler OAM that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 2 June, 2008 be adopted.

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 16 June 2008

 

211  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Jackie Greenow that consideration of the Report and Recommendations of the Policy Review Committee Meeting held on 16 June 2008 be held over until the completion of all other business.

 

MASTER PROGRAM REPORTS

 

212  RESOLVED on the MOTION of Councillor Jackie Greenow, seconded Councillor Karen McKeown that Items 7, 8, 9 and 22 be brought forward and dealt with before all other items of business.

 

 

 

 

 

The City as a Social Place

Having previously declared a pecuniary interest in Item 7, Councillor Kaylene Allison left the meeting, the time being 8:40 pm.

 

7        Development Application 07/0742 for the use of an existing school hall as a Place of Worship at Lot 912 DP 836641 (No. 86 - 90) Andromeda Drive, Cranebrook. Applicant: Corpus Christi Parish;  Owner: Trustees of the Roman Catholic Church                                                         DA07/0742

213  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on Development Application 07/0742 for the use of an existing school hall as a Place of Worship at Lot 912 DP 836641 (No. 86 - 90) Andromeda Drive, Cranebrook be received

2.    Development Application 07/0742 be granted consent subject to the following standard and special conditions:

Standard Conditions

2.1       A039 - Graffiti

2.2       A043 - air conditioning – change ‘dwelling’ to ‘the buildings’

2.3      H041 - hours of construction

2.4      D001 - sediment & erosion control measures (Applies to all works)

2.5      D009 - waste storage area (Applies to building works/demolition)

2.6      E01A - BCA compliance for Class 2-9

2.7      E002 - A preliminary assessment of the plans submitted with the application has disclosed that the following design and/or construction issues need to be addressed prior to the issue of any Construction Certificate to ensure compliance with the Building Code of Australia:

·    The fire resistance of the structure is to comply with Section C BCA2007

·    Access and egress is to comply with Section D BCA2007-06-29 Services and Equipment is to comply with Section E BCA2007

2.8      E003 - Structural alterations

2.9      E006 - Access and sanitary facilities for persons with disabilities are to be provided and maintained in accordance with the requirements of the Building Code of Australia and AS 1428 “Design for Access and Mobility”. A report prepared by an accredited access consultant is to be provided in the relevant plans and specifications accompanying the Construction Certificate application

2.10    E008 - Fire safety list with Construction Certificate

2.11    E009 - Annual fire safety-essential fire safety (Class 2-9 buildings)

2.12    H001 - Stamped plans & erection of site notice 1 (Class 2-9)

2.13    H002 - All forms of construction

2.14    H041 - “Construction works or subdivision works that are carried out in accordance with an approved consent that involve the use of heavy vehicles, heavy machinery and other equipment likely to cause offence to adjoining properties shall be restricted to the following hours in accordance with the NSW Environment Protection Authority Noise Control Guidelines:

·    Mondays to Fridays, 7am to 6pm

·    Saturdays, 7am to 1pm (if inaudible on neighbouring residential premises), otherwise 8am to 1pm

·    No work is permitted on Sundays and Public Holidays.

           Other construction works carried out inside a building/tenancy and do not involve the use of equipment that emits noise are not restricted to the construction hours stated above.

           The provisions of the Protection of the Environment Operations Act, 1997 in regulating offensive noise also apply to all construction works

2.15    H011 - Engineering plans & specifications

2.16    H013 – Structural details of the nominated building components prepared and/or certified by a professional engineer or other appropriately qualified person, shall be submitted with the Principal Certifying Authority prior to constructing or erecting that portion of the approved development.

a)   Structural concrete

b)   Wall frame bracing

c)   Roof trusses

d)   Structural steelwork

2.17    H014 - Slabs/footings

2.18    H015 - Termites

2.19    H024 - Glass installations AS1288

2.20    Q001 - Notice of Commencement & Appointment of PCA1

2.21    Q005 - Occupation/Compliance Certificate (Class 1)

 

Special Conditions

2.22    The maximum size of any congregation attending a worship service, wedding funeral or the like shall be 400 people in recognition of available parking, with the exception of Christmas and Easter services only.

2.23    The hours of operation of the parish centre shall be in accordance with the information lodged with the development application as amended by this condition. In particular, to ensure the amenity of the surrounding residential locality is maintained, parish activities shall not commence before 7am and will conclude by 10.00 pm every day, with the exception of Easter and Christmas services

2.24    Weekday parish activities are to be scheduled to ensure that there is no clash with the core start and finish times of the primary school

2.25    The parish activities are to be managed to ensure that there is sufficient time available between activities to avoid conflict and competition for the on site car parking spaces

2.26    The site is not to be used for wedding receptions

2.27    A revised Management Plan, to the satisfaction of Council, is to be submitted for approval. The Plan shall incorporate the following requirements:

a)      Noise – Section 3(c) - the building is to be vacated within 30 minutes of an activity

b)      Community Liaison – Section 6(a) – Neighbours are to be informed directly by the Parish, and not via Council

c)      A new section is to be included which confirms a commitment to advise people seeking to conduct a wedding, funeral service or the like of the maximum capacity of the building, being 400 people

d)      A new section is to be included which confirms a commitment to comply with the conditions of this development consent notice, including any future amendments.  The consent notice is to be inserted as an appendix to the Management Plan

The revised Management Plan shall be lodged with Council within 30 days from the date of this notice. The parish activities shall subsequently operate in accordance with the Management Plan approved by Council for the purpose of this condition

2.28    The recommendations provided in Report entitled “Noise Impact Assessment – Corpus Christi Parish Report Ref TD561-01F02” prepared by Renzo Tonin and Associates dated 13th June 2007 and the additional information supplied by Renzo Tonin and Associates on 29 November 2007 shall be implemented within  60 days from the date of this notice

A report is to be obtained from a qualified acoustic consultant confirming that the development meets the relevant noise criteria and conditions of this consent. This report is to be submitted to the     Council within 60 days from the date of this notice

2.29    Signage, to the satisfaction of Council, is to be provided within the car park and entrance of the centre requesting patrons to minimise noise and respect the amenity of the surrounding neighbourhood

Within 60 days of this notice, a suitable signage plan is to be submitted to Council for approval. The signage plan is to provide details on the location, sizing and wording of the signs

The required signs are to be installed within 30 days from the Council issuing the approved signage plan. The signs shall be maintained, and remain in place, while ever the site is used as a place of worship

2.30    The parish centre directional sign, and the rooftop cross, are not to be illuminated without the prior consent of Council

2.31    A minimum of two replacement trees shall be planted in suitable locations within the landscape area adjacent to the car park

2.32    A review of the development is to be undertaken on the first anniversary of the issuing of the Occupation Certificate. A report is to be prepared by a qualified environmental consultant and certify level of compliance with the conditions of consent and the provisions of the Noise Management Plan are to be submitted to Council for consideration. The report must cover all noise related issues to the satisfaction of Council

Should any non compliance issues or other concerns be identified, the report is to provide options on how to adequately address these matters. This may include assessing if the number of children using the centre remains appropriate. Council maintains the right to modify any aspect of the development should it be determined that it is causing a significant impact on the amenity of the area

2.33    All windows and doors are to be closed when the P/A system is in use or when a band is playing

2.34     On-street overflow parking is to be located on Andromeda Drive, north of the pedestrian crossing only with the exception of Christmas and Easter services. The matter is to be reported to the Local Traffic Committee to review the need for parking restrictions on Andromeda Drive should Council receive complaints regarding impacts from parking and vehicular movements.

            The recommendations of the Local Traffic Committee are to be undertaken by Council   at full cost to the applicant

 

2.35     A lighting system shall be installed for the development to provide uniform lighting across driveways and car park areas. Exterior lighting shall be located and directed so as not to cause nuisance to adjoining properties. The lighting shall be the minimum level of illumination necessary for safe operation. The lighting shall be in accordance with AS4282 “Control of the obtrusive effects of outdoor lighting(1997)”.

 

2.36     Lot 912 in Deposit Plan 836641 and Lot 1 in Deposit Plan 829162 are to be consolidated as one lot. Written evidence that the request to consolidate the lots has been lodged with Land and Property Information division of the Department of Lands is to be submitted to the certifying authority before an Occupation Certificate for the development can be issued by the certifier.

 

A copy of the registered plan of consolidation from Land and Property Information division of the Department of Lands is to be submitted to the Principal Certifying Authority (PCA) and Penrith City Council, if Council is not the PCA, prior to the issue of the Occupation Certificate for the development.

 

Councillor Kaylene Allison returned to the meeting, the time being 8:53 pm.

 

Having previously declared a non-pecuniary interest in Item 8, Councillor Kevin Crameri OAM left the meeting, the time being 8:53 pm.

 

 

 

8        Development Application 07/1066 - Proposed Mushroom Growing Facility, associated office, sheds, car parking, civil works and site works at Lot 2 DP 1084891 (No.334-362) Londonderry Road, Londonderry. Applicant: Midson Management Pty Ltd;  Owner: Moonlight Mushrooms Pty Ltd      

214  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Pat Sheehy AM

That:

1.     The information contained in the report on Development Application 07/1066 - Proposed Mushroom Growing Facility, associated office, sheds, car parking, civil works and site works at Lot 2 DP 1084891 (No.334-362) Londonderry Road, Londonderry be received

2.     Development Application 07/1066 - Proposal for Mushroom Growing Facility and associated office, sheds, car parking, civil works and site works at Lot 2 DP 1084891 (No.334-362) Londonderry Road, Londonderry be approved subject to the attached conditions:

Standard Conditions

2.1     A001 –   Plans & Reports

A004 –   DA Staging - adopt staging strategy

A011 –   Engineering works DCP

A026 –   Advertising sign

A029 –   Hours of operation - The operating hours for the development is 24 hours a day. Vehicles entering and exiting the site are restricted to the hours set out in this consent

A038 –   Lighting locations

B005 –    Mud/soil

C003 –   Uncovering relics

D001 –    Erosion and Sediment Control

D002 –   Spray grass

D006 –   Approval for major filling operations

D008 –   Filling compaction

D009 –   Covering of waste storage areas

D010 –   Appropriate disposal of excavated or other waste

D013 –    Approved noise level to refer to the recommendations provided in Report entitled “Noise Assessment – Proposed Mushroom Farm, 334 – 362 Londonderry Road, Londonderry” prepared by Dr Simon Kean dated 10 July 2007 and the additional information supplied by Midson Management Pty Ltd dated 23rd April 2008

D014 –    Plant and equipment operating noise

D015 –    Spill prevention and clean up procedures

D023 –    Bunding

D026 –    Liquid wastes

D028 –    Environmental Management Plan

D125 –   Water quality in industrial sites

E006 –     Disabled access and facilities

E008 –     A fire safety list with Construction Certificate

E009 –     Annual Fire Safety Statement

E01A –    BCA compliance amended to include:

                A construction certificate shall be obtained prior to the commencement of any building works

F010 –     Septic system distance from a building

F011 –     Septic General

F012 –     Cistern

F013 –     Aerated Disposal Area (7580m2 minimum)

F014 –     Aerated Irrigation

F015 –     Aerated Service Contract

G002 –    Section 73 Certificate

G004 –    Integral Energy

H001 –    Stamped plans and erection notice

H003 –    Traffic safety during construction work) (Tree protection measures) amend to refer to give precedence to any vegetation management plan for the site

H041 –    Hours of work

I003 –      Roads Act approval amended to refer as follows:

a)      Provision of a heavy industrial pipe/culvert crossing and heavy duty vehicle footway crossing for the truck access off Londonderry Road.  The width of the crossing is to strictly comply with AS2890.2

b)      Provision of a heavy duty concrete rural dish/pipe crossing and heavy duty concrete footway crossing 6m wide in Wilshire Road

c)      Opening of the road reserve for the provision of services including stormwater

d)      Placing of hoardings, containers, waste skips, etc. in the road reserve

I004 –      Roads Act approval for Stage 1 works

I004 –      Roads Act approval for Stage 3 works

K001 –   Engineering Works DCP

K004 –   Easement creation

K025 –   Pavement seal

K027 –   Car parking to refer to a total of 100 car spaces (58 for Stage 1 with remainder provided for Stage 3)

K033 –   Customer parking sign

K036 –    Maintenance Bond

K037 –   Performance Bond

L001 –    Landscape – General to refer to landscape plan numbered DA/L01, drawn by ER of Pod Design, dated August 2007 as amended 09/08/2007

L002 –    Landscape Construction

L003 –    Report requirement to include:

a)   Implementation Report

b)   Maintenance Report

c)   Final Site Arborist’s Report (significant tree protection)

d)   Year Landscaping Report (category 3 developments)

L005 –    Planting of plant material

L006 –    Australian Standard

L007 –    Tree Protection Measures

L008 –    Tree Preservation Order

P001 –    Costs

P002 –    Fees associated with Council land

Q001 –   Notice of commencement and appointment of Principal Certifying Authority)

Q006 –   Occupation Certificate

Special Conditions

2.2      Compost is not to be produced or stored on the site and substrate material is to be kept in the growing sheds

2.3      An asset protection zone of 50 metres shall be established in accordance with the submitted plans and maintained as an ‘Inner Protection Area’ (as outlined by Planning for Bushfire Protection 2006) at all times

2.4      Access shall comply with section 4.1.3(2) Planning for Bushfire Protection 2006

2.5      Reticulated water supply shall comply with AS2419

2.6      The driveway to the carpark located on Wilshire Road is not permitted to be used between the hours of 10pm and 7am

2.7      In the event sewerage connection is available to the site, the facility is to be connected as soon as practicable for all effluent disposal with relevant approvals being obtained

2.8      Fencing along the southern boundary is to be provided to prevent access from Wilshire Road onto the property. A gate is to be provided to the Wilshire Road driveway and is to remain locked at all times between the hours of 10pm and 7am

2.9      A schedule of external materials and colour scheme for the development, including roof materials of a dull, non-reflective material, and the pavement surface (for vehicular access, manoeuvring and parking) is to accompany the Construction Certificate application for assessment and approval

2.10    A plan is to be provided prior to the issue of a Construction Certificate that provides for permanent fencing of the site that is located from the road behind proposed vegetation. The approved fencing is to be implemented prior to the issue of an Occupation Certificate for Stage 1

2.11    Waste is to be removed from the site regularly. Spent substrate is to be stored within the growing sheds until such time as it is removed from the site. Spent substrate is not to remain within the growing sheds for more than 3 days

2.12    No more than 90 staff are to be on the site at any one time at the completion of Stage 2 as the capacity of the septic disposal system is limited to this amount at this stage. No more than 180 people are to be on the site at any one time at the completion of Stage 4 as the capacity of the septic disposal system is limited to this amount

2.13    To accord with the recommendations within the Acoustic Report and to minimise noise emitted from the site, trucks, forklifts and loaders                                                                                                                                                                                                                                                                                                    associated with the use of the site are not permitted to operate from the site (or around the site) or enter/exit the site between the hours of 10pm and 7am

2.14    Prior to the issue of a Construction Certificate, details, including plans, elevations, structural and noise mitigation properties of the noise attenuation measures that will be employed to address noise created from the internal compressor units and the external condenser units, are to be submitted and approved by Council

2.15    A revised drainage design plan, detailing the proposed method of stormwater drainage disposal by gravity to Penrith City Council’s drainage system, is to be submitted and approved by Council prior to the issue of the Construction Certificate.  The revised drainage plan is to address the following items:

a)   The proposed box culvert originally shown under growing sheds 3 & 4 is to be relocated clear of any proposed buildings and is to be at least 40 metres from any on site sewage management system including effluent disposal areas

b)   Provision is to be made for overland flows from the adjoining property to the north

c)   Proposed drainage easements are to be shown on the engineering drawings

d)   Pit invert levels, surface grate levels, pavement finished surface levels and pipe grades are to be shown for all stormwater drainage

e)   All pits are to be free draining.  Sediment sumps are not to be used

f)    Floor levels are to be a minimum of 200mm above the top water level of any adjacent overland flows

 

2.16    Odours from the activity must not be emitted and be detectable beyond the boundary of the property. The provisions of the Protection of the Environment Operations Act 1997 apply to this development, in terms of regulating offensive odour

2.17    Prior to the issue of a Construction Certificate, the Environmental Management Plan (EMP) as required by (Standard Condition 2.1 -D028) that addresses both the construction and operational phases of the development shall be submitted to Penrith City Council for consideration and approval.  The approved EMP is to provide for the on-going use of the site, including an Operational Management Plan (OMP) and Construction Management Plan (CMP) to provide for all stages that includes, but is not limited to, noise, odour, waste, sediment, erosion and access control. The plan is also to include:

a)  Contact details of the operators

b)  A contingency plan aimed at addressing any concerns raised by Council or nearby residents including action to be taken to address the concern

c)  Vehicle movements on the site

d)  Directional signage

e)  A register of complaints and the response taken is to be kept by the operator. Upon request, this is to be supplied to Council. In the event of noise complaint, the applicant is to provide an acoustic report addressing the performance criteria achieved by the approved development.  This report is to be prepared by a suitably qualified consultant and is to recommend additional mitigation measures that are to be employed

f)    Vegetation management, in particular addressing the on going management, protection and weed management of the protected vegetation areas located along the southern and western sides of the development and ongoing flora and fauna protection

g)   Emergency response (including evacuation response along flood evacuation route)

h)   Storage of chemicals

 

2.18    A Water Management Plan is to be prepared and approved by Council prior to the issuing of the Construction Certificate. At a minimum this plan is to address the following:

a)   The collection, storage, any proposed treatment, reuse and/or disposal of water collected from the roof of the buildings

b)   The collection, storage, any proposed treatment, reuse and/or disposal of water collected from all other areas including all external and internal impervious surfaced areas. The water collected from these areas is considered to be polluted and as such will need to be treated to a suitable standard outlined by the relevant State Legislation and Guidelines for reuse for hand held hosing and for toilet flushing. Should the water be reused in this manner the appropriate permits are required from the relevant government agencies including (but not limited too) Sydney Water. All requirements set out by these government agencies will need to be included in this plan. In addition a suitable method of disposal is to be provided to this system that ensures that at no time the storage tank overflows or allows the discharge of polluted waters onto adjoining land or into adjoining waterways or drainage easements

c)   The plan should also address the accumulation of nutrients and the overall nutrient concentration within any collected water that is proposed to be reused and recycled

 

2.19    The future dwelling house shown on plans referred in Condition 1 (standard condition 2.1 – A001) does not form part of this application

2.20    The ‘hydraulic services master plan’ indicates that the building may not be adequately covered by fire hydrants in accordance with the requirements of AS2419-2005. In this regard, any departure from AS2419 will require a ‘Clause 188’ exemption from the NSW Fire Brigades. As part of an application for an exemption, the NSW Fire Brigades must also consider the comments from the NSW Rural Fire Service – Cumberland Zone, dated 6-Feb-08 regarding the provision of:

·    An Asset Protect Zone of 50 m

·    Access complying with Section 4.1.3 (2) Planning for Bushfire Protection 2006

·    Reticulated water supply in accordance with AS2419

Evidence of compliance with AS2419 must be provided to the certifying authority, prior to issue of a construction certificate

 

2.21    The building must be provided with fire hose reels in accordance with the requirements of Clause E1.4 of the BCA and AS2441. Details must be submitted to the certifying authority with the application of for a construction certificate

2.22    Prior to the issue of an Occupation Certificate a maintenance manual for the Water Quality System (i.e. Gross Pollutant Trap / Rain Garden) shall be submitted to, and the details approved by Penrith City Council

2.23    All car parking and manoeuvring must be in accordance with AS 2890 and Councils requirements.  A revised car parking and access plan is to be submitted and approved by Council prior to the issue of the Construction Certificate.  The revised plan is to address the following items:

a)   Details of the proposed truck access off Londonderry Road showing compliance with AS2890.2

b)   Staff carpark layout to comply with AS2890.1 with regard to blind aisle length / provision of turn around / manoeuvring area

c)   Line marking details to accommodate safe pedestrian access from the office to the growing sheds and store rooms

2.24    The existing gate as constructed within the Wilshire Road driveway is to be certified by a structural engineer as being of satisfactory construction

2.25    Prior to the issue of Construction Certificate for Stage 1, provision of a right turn lane, drainage and ancillary works in Londonderry Road at the main entrance to the site.  The right turn lane is required to be designed as a rural auxiliary lane right turn (AUR).  Shoulder widening of the northbound lane at the entrance is also required and is to be designed as a basic left turn (BAL).  The design is to be undertaken in accordance with Austroads Guide to Traffic Engineering Practice - Part 5: Intersections at Grade (current edition).

 

Prior to the issue of Construction Certificate for Stage 3, provision of a right turn lane, drainage and ancillary works at the intersection of Londonderry Road and Wilshire Road.  The right turn lane is required to be designed as a rural auxiliary lane right turn (AUR).  Shoulder widening of the northbound lane at the intersection is also required and is to be designed as a basic left turn (BAL).  The design is to be undertaken in accordance with Austroads Guide to Traffic Engineering Practice - Part 5: Intersections at Grade (current edition).

 

A Road Safety Audit (RSA) shall be undertaken on the proposed road and intersection designs by an accredited auditor who is independent of the design consultant. A copy of the RSA shall accompany the design plans submitted with the Construction Certificate application.

 

Prior to the issue of the Construction Certificate, the Certifying Authority shall ensure that the recommendations of the RSA have been addressed in the final road and intersection design.

 

The location of all proposed line marking, and associated signposting shall be in accordance with AS 1742.2, and approved by the relevant Roads Authority under the Roads Act 1993.

 

Plans detailing the proposed installation of regulatory signage and linemarking shall be submitted to Penrith City Council for referral to the Local Traffic Committee.

 

Prior to the issue of a Subdivision/Occupation Certificate (delete as appropriate) installation of line marking and signage shall occur in accordance with the approved plans and the recommendations of the Local Traffic Committee.

 

All signage and linemarking is to be undertaken at no cost to Penrith City Council.

3.     Those making submissions be notified of the decision.

 

 

9        Development Application 07/1224 (20/15/2-J26) for a Section 96 Modification for Extension to the approved operating hours at the Blue Cattle Dog Hotel at Lot 1 DP 730490, Banks Drive, St Clair.  Applicant: Joe Ryan Solicitor;  Owner: Mary's Dog Pty Ltd                                          

215  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Ross Fowler OAM

          That:

1.    The information contained in the report on Development Application 07/1224 (20/15/2-J26) for a Section 96 Modification for Extension to the approved operating hours at the Blue Cattle Dog Hotel at Lot 1 DP 730490, Banks Drive, St Clair be received

2.     DA07/1224 for a Section 96(1A) Modification for Extension to approved operating hours at the Blue Cattle Dog Hotel at Lot 1 Banks Drive, St Clair be refused on the following grounds:

 

2.1        The proposal is considered to not be substantially the same as originally granted having regard to the anticipated social impacts arising from the proposal (Section 96(1A) of the Environmental Planning and Assessment Act 1979)

 

2.2        The application has not sufficiently identified the likely social impact of the proposal in respect to the potential incidents of anti-social behaviour and warrants lack of confidence which is therefore not supported (Section 79C(1)(b) of the Environmental Planning and Assessment Act 1979)

 

2.3        The applicant has not provided sufficient information to permit an accurate and detailed assessment of the acoustic impacts that would arise from the proposed development (Clause 54 of the Environmental Planning and Assessment Regulation 2000 and Section 79C(1)(b) of the Environmental Planning and Assessment Act 1979)

 

2.4        Pursuant to Section 2.2 of the Penrith Development Control Plan 2006, the principles of Crime Prevention through Environmental Design in respect to ownership and space management have not been incorporated effectively in the current measures to reduce incidents of anti-social behaviour (Section 79C(1)(a)(iii) of the Environmental Planning and Assessment Act 1979)

 

2.5        The Social Impact Assessment report is considered to be deficient in respect to the insufficient analysis of the demographics of the relevant catchment area and the nexus for the hotel to accommodate patrons on a 24-hour basis (Section 79C(1)(b) of the Environmental Planning and Assessment Act 1979)

 

2.6        The proposed development would have an adverse impact upon the existing residential amenity of the area, having regard to the submissions made (Section 79C(1)(d) of the Environmental Planning and Assessment Act 1979)

 

2.7        The proposed development will cause inappropriate development and would enable an undesirable precedent not in the public interest (Section 79C(1)(e) of the Environmental Planning and Assessment Act 1979)

 

3.     Those making a submission be advised of Council’s determination. 

 

Councillor Kevin Crameri OAM returned to the meeting, the time being 9:00 pm.

 

22      Development Application 07/1627 for a proposed demolition of existing Rectory, Master Plan for Primary School, Stage 1 construction and associated road works at Lot 1 DP 996994 and Lot 1 DP 1035490 known as 43 - 57 and 59 - 119 St Thomas Road, Mulgoa. Applicant: Stanton Dahl Architects;  Owner: Sydney Anglican Schools Corporation                                               DA07/1627

216  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown

That:

1.      The information contained in the report on Development Application 07/1627 for a proposed demolition of existing Rectory, Master Plan for Primary School, Stage 1 construction and associated road works at Lot 1 DP 996994 and Lot 1 DP 1035490 known as 43 - 57 and 59 - 119 St Thomas Road, Mulgoa. be received

2.      That Development Application 07/1627 for Demolition of existing Rectory, Master Plan for Primary School, Stage 1 Construction and associated road works at Lot 1, DP 996994 and Lot 1, DP 1035490, known as 43-57 and 59-119 St Thomas Road, Mulgoa be REFUSED for the following reasons:

 

   2.1      The proposed development does not satisfy the objectives of Sydney Regional Environmental Plan No 13 – Mulgoa Valley as it will not conserve, and will not be compatible to, the rural landscape of the valley. In addition, it has not been adequately demonstrated that the proposal will ensure the conservation of the heritage item, nor the conservation of the potential flora and fauna on the land.  (Section 79C(1)(a)(i), Environmental Planning and Assessment Act 1979)

  

   2.2      The proposed development does not satisfy the objectives of the Rural Conservation Zone No 1 of Sydney Regional Environmental Plan No 13 – Mulgoa Valley as it does not conserve the rural and natural landscape of the valley and provides for a school development which is not compatible with the rural and natural landscape of the valley. (Section 79C(1)(a)(i), Environmental Planning and Assessment Act 1979)

 

2.3     The proposed development does not satisfy the incentives provisions contained with Clause 20 of Sydney Regional Environmental Plan No 13 – Mulgoa Valley as it has not been adequately demonstrated that:

(a)               the development is on the land on which the building is erected

(b)               the Heritage Impact Assessment does not include a detailed schedule of works, material and finishes for the restoration of the church

(c)               the development application is not supported by a the Statement of Economic Viability

(d)               the proposal would have little or no adverse impacts on amenity

(e)               that the conservation of the building is otherwise unlikely

              (Section 79C(1)(a)(i), Environmental Planning and Assessment Act 1979)

 

     2.4    The proposed development is therefore prohibited in the Rural Conservation Zone No 1.  (Section 79C(1)(a)(i), Environmental Planning and Assessment Act 1979)

 

 2.5     The proposed development does not satisfy Clause 12 Development consent criteria contained within Sydney Regional Environmental Plan No 13 – Mulgoa Valley, as it has not adequately demonstrated that:

(a)     services, in particular arrangements regarding the provision of water and disposal of effluent satisfactory to the requirements of the Water Board, are adequate or will be provided in a reasonable time (subclause (c));

(b)     the agricultural viability of the holding and potential of the land will not be adversely affected (subclause (h));

(c)     the rural setting of Mulgoa village will not be adversely affected (subclause (k));

(d)     the development will not adversely affect the hydrology of Mulgoa Creek (subclause (m));

(e)     the proposed size of that development is appropriate for the rural character of the valley (subclause (p));

(f)      the proposed development will not adversely affect the amenity of the area (subclause (q)).

          (Section 79C(1)(a)(i), Environmental Planning and Assessment Act 1979)

 

     2.6    The proposed development does not satisfy Clause 15 of Sydney Regional Environmental Plan No 13 – Mulgoa Valley as the provision for turning treatments and signage, plus lighting at both intersections with St Thomas Road are required as a result of the development.  It is considered that the upgrading required to maintain safety and efficiency of Mulgoa Road will detract from the present rural character and function of Mulgoa Road.   (Section 79C(1)(a)(i), Environmental Planning and Assessment Act 1979)

 

    2.7     The proposed development does not satisfy Sydney Regional Environmental Plan No 20 – Hawkesbury Nepean River, as the site is not serviced with reticulated sewer and will therefore have an adverse cumulative impact on the local water quality, flora and fauna and the Hawkesbury Nepean River catchment.  (Section 79C(1)(a)(i), Environmental Planning and Assessment Act 1979)

 

    2.8     The proposed development does not satisfy the requirements of State Environmental Planning Policy No 55 – Remediation of Land and Part 2.1 of Penrith Development Control Plan 2006; as a phase one contamination report has not been received by Council, and therefore, this matter is unable to be determined.  (Section 79C(1)(a)(i), and (1)(a)(iii), Environmental Planning and Assessment Act 1979)

 

    2.9     The proposed development does not satisfy Part 2.5 Heritage Management of Penrith Development Control Plan 2006 as it is considered that the development proposal is on land in the vicinity of a heritage item and is not due the benefit of the incentive Clause 3.4.  Furthermore, the requirements of the incentives clause have not adequately been satisfied as the proposed development is not justified with regard to subclauses:

(b)     the provision of a detailed schedule of conservation works;

(d)     the provision of a detailed long term maintenance plan; and 

(f)      the proposed use would not adversely affect the amenity of the surrounding area otherwise than to more than insignificant extent.

(Section 79C(1)(a)(iii), Environmental Planning and Assessment Act 1979)

 

   2.10    The proposed development will adversely impact upon the amenity of the locality by way of:

(a)               additional traffic generated by the development;

(b)               potentially have an impact on flora and fauna and their habitats t         hat may occur on the site;

(c)               environmental impacts with regard to the lack of sewer    reticulation to the property.

(Section 79C(1)(b), Environmental Planning and Assessment Act 1979)

 

2.11    The financial merits and economic impacts of the proposed school cannot be justified as a Statement of Economic Viability was not submitted with the development application.  (Section 79C(1)(b), Environmental Planning and Assessment Act 1979)

 

    2.12   The proposed development is not suitable for the site.  (Section 79C(1)(c), Environmental Planning and Assessment Act 1979)

 

    2.13   The proposed development generates a need to upgrade Mulgoa Road and therefore the proposal does not satisfy the intent of the Sydney Regional Environmental Plan No 13 – Mulgoa Valley, as described in the planning report attached to the Plan.  (Section 79C(1)(e), Environmental Planning and Assessment Act 1979)

 

    2.14   The proposed development generates a need to upgrade St Thomas Road which is proposed to be listed as a heritage item in Draft Penrith Local Environmental Plan 2008 – Stage 1.  The upgrade of this road would deplete any heritage significance and character of the road formation and is not supported.  (Section 79C(1)(e), Environmental Planning and Assessment Act 1979)

 

    2.15   The proposed development is not consistent with Council’s planning strategies, studies and planning instruments for rural areas, which generally aim to encourage schools to be developed in urban areas where infrastructure, services and appropriate transport facilities are provided and where environmental and amenity impacts are reduced.   (Section 79C(1)(e), Environmental Planning and Assessment Act 1979)

 

    2.16   For the above reasons, and due to the objections received, the proposed development is not considered to be in the public interest.  (Section 79C(1)(e), Environmental Planning and Assessment Act 1979).

 

Leadership and Organisation

 

1        2008-2009 Management Plan                                                                                            

217  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Mark Davies

That:

1.      The information contained in the report on the 2008-2009 Management Plan be received.

2.      The recommended actions, including changes to the draft budget, staff establishment and tasks as detailed in the report be adopted, and those which relate to variations to the exhibited draft plan be incorporated into the Management Plan.

3.      The 2008-2009 Management Plan, as amended, be formally adopted.

4.      Council approve for expenditure the budget as detailed in the 2008-2009 Management Plan, and on that basis formally vote these funds for the 2008-2009 financial year.

 

5.      Those individuals and organisations who made submissions on Council’s Draft Management Plan be thanked for their input and advised of Council’s decision.

 

6.      Those projects in the 2007-2008 Management Plan, which were approved by Council in the March Quarter Review 2008 to be carried forward, be added to the adopted Management Plan and Budget for 2008-2009.

 

2        Making of Rates and Charges for 1 July 2008 to 30 June 2009                                     

218  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Mark Davies

That:

1.     The information contained in the report on Making of Rates and Charges for 1 July 2008 to 30 June 2009 be received.

 

2.    Ordinary Rate

       In accordance with Section 535 of the Local Government Act 1993, an ordinary rate named Residential ordinary in accordance with Section 543(1) of point four one five seven six (.41576) cents in the dollar being ad valorem amount on the land value of all rateable land in the City categorised as Residential under Section 493 and that an ordinary rate named Farmland ordinary of point two zero seven eight eight (.20788) cents in the dollar on the land value of all rateable land in the City categorised as Farmland and that an ordinary rate named Business ordinary of point seven five zero three three (.75033) cents in the dollar on all rateable land in the City categorised as Business and that an ordinary rate being a subcategory of Business rate named Penrith CBD Rate of point eight six one seven (.8617) cents in the dollar and that an ordinary rate being a subcategory of Business rate named St Marys Town Centre Rate of one point two six two six (1.2626) cents in the dollar be now made for the period 1 July 2008 to 30 June 2009 subject to a minimum rate under Section 548(5) of six hundred and sixty nine dollars and seventy five cents ($669.75) in respect of each separate parcel of land categorised as Residential and Farmland and that each separate parcel of land categorised as Business or as a subcategory of Business be subject to a minimum rate under Section 548(5) of the Local Government Act, 1993 of eight hundred and fifty six dollars and ninety five cents ($856.95).

 

3.    Service of Rate Notices

       The rate or charge for the 2008-09 rate year be levied on the land specified in a rates and charges notice by the service of that notice, and the General Manger be and is hereby authorised, to prepare and serve such notice for and on behalf of Council.

 

4.    Charges

       The charges attached to the report to the Ordinary meeting on 23 June 2008, titled Making of Rates and Charges for 1 July 2008 to 30 June 2009, be made (see attachment).

 

 

5.    Interest

       For the purpose of calculating the interest on overdue rates and charges in accordance with Section 566(3) of the Local Government Act, 1993, Council make the interest charge for 2008-09 ten (10.0) percent per annum.

 

6.    Pension Rebate

       All eligible pensioners under Section 575 of the Local Government Act, 1993 be granted a rebate of 50% of the ordinary rate and domestic waste management service up to a maximum of $250.00 under Section 575(3) of the Local Government Act, 1993.

 

The City as a Social Place

 

3        NAIDOC Week 2008 Activities                                                                                        

219  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Lexie Cettolin

That:

1.     The information contained in the report on NAIDOC Week 2008 Activities be received

2.     Council note the submission to the Federal Indigenous Co-ordination Centre for a contribution towards the 2008 NAIDOC Week Gathering at Jamison Park and endorse that $4,400 (Inc GST) was granted to Council for this purpose.

 

4        Glenmore Park Child and Family Precinct                                                                        

220  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Lexie Cettolin that the information contained in the report on Glenmore Park Child and Family Precinct be received.

 

5        Glenmore Park Stage 1 (Section 94) Development Contributions Plan                          

221  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Lexie Cettolin

That:

1.     The information contained in the report on Glenmore Park Stage 1 (Section 94) Development Contributions Plan be received.

2.     Council adopt the Glenmore Park Stage 1 Section 94 Development Contribution Plan, referred to in this report, in accordance with the Environmental Planning and Assessment Act 1979 and Regulations.

 

 

 

 

 

 

6        Werrington Enterprise Living and Learning (WELL) Precinct - Development Contributions Plan  

222  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Lexie Cettolin

That:

1.   The information contained in the report on Werrington Enterprise Living and Learning (WELL) Precinct - Development Contributions Plan be received.

2.   Council adopt the Werrington Enterprise Living and Learning (WELL) Precinct Development Contributions Plan 2008 referred to in this report in accordance with the Environmental Planning and Assessment Act 1979 and Regulation.

3.   Those who made submissions regarding the exhibited draft Contributions Plan be advised of Council’s resolution.

 

The City In Its Environment

 

10      Sustainability Revolving Fund                                                                                           

223  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Jackie Greenow

That:

1.     The information contained in the report on the Sustainability Revolving Fund be received.

2.     The recommended allocations to the additional projects as detailed in the report be approved.

 

11      Local Government 1st National Environment Conference                                              

224  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jackie Greenow

That:

1.      The information contained in the report on Local Government 1st National Environment Conference be received.

2.      Councillors Karen McKeown and Susan Page be Council’s delegates to the 1st National Environment Conference, together with any other interested Councillors.

 

 

 

 

 

 

 

 

The City Supported by Infrastructure

 

12      Tender for the Supply of a 1200kw/hr Centrifugal Type Air Conditioning Chiller Ref:17-07/08      

225  RESOLVED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on Tender for the Supply of a 1200kw/hr Centrifugal Type Air Conditioning Chiller Ref:17-07/08 be received.

2.     Boronia Technologies Pty Ltd’s Tender for $199,800 plus GST be accepted to supply a 1200 kw/hr Power Pax high efficiency water cooled chiller.

 

13      Path Paving in Linksview Avenue, Leonay                                                                       

226  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Kaylene Allison

That:

1.     The information contained in the report on Path Paving in Linksview Avenue, Leonay be received.

2.     The footpath in Linksview Avenue be deleted from the adopted Path Paving Program.

 

14      Ripples Aquatic Centre - Status Report on Asset Renewal Works                                

227  RESOLVED on the MOTION of Councillor Kaylene Allison seconded Councillor Ross Fowler OAM

That:

1.      The information contained in the report on Ripples Aquatic Centre – Status Report on Rectifications be received.

2.      Congratulations be extended to those employees of Ripples – Ron Borg, Gary Muscat, Kieran Yates and Greg Matthews - who sourced and obtained funding for the purchase of a defibrillator to be held at the Hydrotherapy Centre at Ripples.

3.      Acknowledgement be made to staff of Ripples for the transformation of the facility since it has been taken over by Erik Henricksen.

 

 

 

 

 

 

 

 

 

Leadership and Organisation

 

15      Council Property - Electricity Easement for Underground Cables on Open Space, Lot 8400 DP 1008395, Westerly Way, Glenmore Park.  Owner:  Penrith City Council - Applicant:  Integral Energy

228  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Council Property - Electricity Easement for Underground Cables on Open Space, Lot 8400 DP 1008395, Westerly Way, Glenmore Park.  Owner:  Penrith City Council - Applicant:  Integral Energy be received.

2.     Council grant Integral Energy an Easement for Underground Cables 1 metre wide within Lot 8400 DP 1008395, Westerly Way, Glenmore Park.

3.     Integral Energy to bear all reasonable costs associated with the granting of the easement.

4.     Compensation in the amount of $5,500 be accepted from Integral Energy for the granting of the Easement for Underground Cables.

5.     Compensation in the increased amount of $5,500 be accepted from Integral Energy for the granting of the Easement for Padmount Substation agreed to on 3 July 2006.

6.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

16      Council Property - Electricity Easement for Underground Cables on Open Space, Lot 8551 DP 1010666, Glengarry Drive, Glenmore Park.  Owner:  Penrith City Council - Applicant:  Integral Energy      

229  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Council Property - Electricity Easement for Underground Cables on Open Space, Lot 8551 DP 1010666, Glengarry Drive, Glenmore Park.  Owner:  Penrith City Council - Applicant:  Integral Energy be received.

2.     Council grant Integral Energy an Easement for Underground Cables 1 metre wide within Lot 8551 DP 1010666, at Glengarry Drive, Glenmore Park as identified on DP 1122505.

3.     Integral Energy to bear all reasonable costs associated with the granting of the easement.

4.     Compensation in the amount of $5,500 be accepted from Integral Energy.

5.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

18      Local Government Managers Australia (LGMA) Annual Finance Professionals  Conference        

230  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown that the information contained in the report on Local Government Managers Australia (LGMA) Annual Finance Professionals  Conference be received.

 

20      2007-2008 Borrowing Program                                                                                          

231  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown

That:

1.     The information contained in the report on 2007-2008 Borrowing Program be received.

2.     Council borrow the amount of  $2,100,000 on a 5 year repayment schedule.

3.     The Chief Financial Officer be delegated authority to negotiate the loans in accordance with this resolution.

4.     The Common Seal of the Council of the City of Penrith be affixed to those documents that are necessary to finalise the borrowings.

5.     The final terms and conditions of the borrowings be reported to Council upon completion of the contracts.

 

21      Summary of Investments & Banking for the period 1 May to 31 May 2008                 

232  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Summary of Investments & Banking for the period 1 May to 31 May 2008  be received.

2.     The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 May 2008 to 31 May 2008  be noted and accepted.

3.     The graphical investment analysis as at 31 May 2008 be noted.

 

Councillor Steve Simat left the meeting, the time being  9:11 pm, and did not return.

 

17      Annual Insurance renewals - Liability & Industrial Special Risk                                    

233  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Kaylene Allison

That:

1.     The information contained in the report on Annual Insurance renewals - Liability & Industrial Special Risk be received.

 

2.     Council retain its $100,000 claims excess for Public Liability and agree to pay a contribution of $1,096,000 to Westpool for liability cover.

3.     Council retain its $20,000 claims excess for Industrial Special Risk and General Property cover and agree to pay a contribution of $331,000 to United Independent Pools.

 

4.     Congratulations be extended to Councillor Ross Fowler OAM for his efforts as Chairman of Westpool.

 

 

19      Secondment of Glenn Schuil as Acting General Manager Brewarrina Shire Council    

234  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Jackie Greenow

That:

1.     The information contained in the report on Secondment of Glenn Schuil as Acting General Manager Brewarrina Shire Council  be received.

2.     The Mayor write to Glenn Schuil expressing Council’s Appreciation for his role as Acting General Manager at Brewarrina Shire Council.

 

 

QUESTIONS WITHOUT NOTICE

 

QWN 1      Founders Tree                                                                                                           

Councillor Kevin Crameri OAM reported on the unveiling of the stone to commemorate 50 years of the Founders Tree and presented Council with a seedling grown from an acorn from this tree, to be planted in an appropriate location.

 

QWN 2      Heritage Lights                                                                                                         

Councillor Kevin Crameri OAM requested a memo reply concerning the location of the heritage lights from Prospect and the possibility of locating these and keeping them in an appropriate place, such as the Arms of Australia Inn or similar.

 

QWN 3      RFS Headquarters - Penrith                                                                                     

Councillor Kevin Crameri OAM requested an urgent report to Council regarding the status of the RFS Headquarters and when it is likely to be allocated its own building.

 

QWN 4      Repairs to Roads in Llandilo Area                                                                          

Councillor Kevin Crameri OAM requested a memo reply to all Councillors regarding heavy patching required to be carried out to damaged road surfaces in the Llandilo area.

 

 

 

QWN 5      Lighting in Woodriff Lane                                                                                        

Councillor Mark Davies requested a memo reply concerning the condition of public lights in the Woodriff Lane area of Penrith and requested painting of light poles, as well as the removal of graffiti from the corner walls facing Allen Place car park and the mall.

 

QWN 6      Mulgoa Road entry to Glenmore Park                                                                    

Councillor Mark Davies requested a memo reply concerning the possibility of removing the broken sign and poles located on the left side entry to Glenmore Park from Mulgoa Road.

 

QWN 7      Location and Supply of Bicycle Racks                                                                    

Councillor Mark Davies requested a report to Council including an audit of the number and location of bicycle racks in the Penrith City area and recommending the installation of new racks to enable and encourage those that would like to be able to ride  a bicycle to shopping areas etc to store them safely and securely.  The report also to investigate possible funding sources.

 

QWN 8      River Road Embankment                                                                                         

Councillor Mark Davies requested a memo reply to South Ward Councillors providing an update of the progress that has been made in relation to the plan of management for the River Road embankment and in particular what grant funding has been pursued in this regard.

 

QWN 9      Glenmore Park Shopping Centre - Provision of Speed Minimisation measures   

Councillor Mark Davies requested a memo reply to all Councillors concerning the possibility of providing speed minimisation measures at the Glenmore Park shopping centre car park that leads to McDonalds and runs north to south.

 

QWN 10    'Safer Suburbs' Project                                                                                             

Councillor John Thain requested a memo reply to all Councillors concerning the status of the Safer Suburbs project which was proposed for the Cranebrook area.

 

QWN 11    Liberty Swing                                                                                                            

Councillor John Thain requested a memo reply concerning the possibility of securing a site for the Liberty Swing at the Regatta Centre.

 

QWN 12    Path through Reserve at Greenbank Drive, Werrington Downs                           

Councillor John Thain requested that an amount of $11,250 be allocated from North Ward voted works (and repaid back as money is allocated in the budget) to provide a concrete path through the reserve at Greenbank Drive, Werrington Downs.

 

235  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Ross Fowler OAM that the matter be brought forward as a matter of urgency.

 

His Worship the Mayor, Councillor Greg Davies, ruled that the matter was urgent and should be dealt with at the meeting.

 

236  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Ross Fowler OAM that an amount of $11,250 be allocated from North Ward voted works (and repaid back as money is allocated in the budget) to provide a concrete path through the reserve at Greenbank Drive, Werrington Downs.

 

QWN 13    Provision of Rainwater Tank and Pump at Kingswood Neighbourhood Centre    

Councillor Karen McKeown requested that an amount of $750 be allocated from each of South and East Ward voted works for the installation of a water tank and pump at Kingswood Neighbourhood Centre, and that Council investigate grants, rebates etc that may be available to reimburse voted works accordingly.

 

237  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Jackie Greenow  that the matter be brought forward as a matter of urgency.

 

His Worship the Mayor, Councillor Greg Davies, ruled that the matter was urgent and should be dealt with at the meeting.

 

238  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Jackie Greenow that an amount of $750 be allocated from each of South and East Ward voted works for the installation of a water tank and pump at Kingwood Neighbourhood Centre, and that Council investigate grants, rebates etc that may be available to reimburse voted works accordingly.

 

QWN 14    Graffiti Minimisation Strategy                                                                                 

Councillor Karen McKeown requested a memo reply on the matter of a review of Council’s Graffiti Minimisation Strategy to enable the removal of graffiti from private property where it can be readily accessed from a public space. 

 

QWN 15    Provision of footpath to Debrincat Avenue, St Marys                                            

Councillor Kaylene Allison requested a report to Council detailing the cost of providing a footpath in Debrincat Avenue, St Marys from the bridge (where the footpath provided by Blacktown Council finishes) to Boronia Road.

 

QWN 16    Installation of electronic opening device on gate at North St Marys Neighbourhood Centre 

Councillor Kaylene Allison requested a report to Council detailing the cost of installation of an electronic opening device on the gate at the North St Marys Neighbourhood Centre.

 

 

 

QWN 17    Leave of Absence                                                                                                     

Councillor Pat Sheehy AM requested that he be granted leave of absence for the periods 2 July to 4 August 2008 inclusive and 16 August to 26 August 2008 inclusive.

239  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Kevin Crameri OAM   that the matter be brought forward as a matter of urgency.

 

His Worship the Mayor, Councillor Greg Davies, ruled that the matter was urgent and should be dealt with at the meeting.

 

240  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Kevin Crameri OAM that Councillor Pat Sheehy AM be granted leave of absence for the periods 2 July to 4 August 2008 inclusive and 16 August to 26 August 2008 inclusive.

 

 

Committee of the Whole

 

241  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor John Thain that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 9:33 pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Jackie Greenow seconded Councillor John Thain that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

City in its Broader Context

 

2        Western Sydney Employment Hub Extension                                                                  

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

City as an Economy

 

3        Commercial Matter - CUA Stadium - Ransley Street, Penrith                                        

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 

Leadership and Organisation

 

4        Legal Matter - Mulgoa Road Tunnel                                                                                

 

This item has been referred to Committee of the Whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Leadership and Organisation

 

5        Commercial Matter - Council Property - Sale of Lots 120 & 121, DP 1121806, Koloona Drive, Emu Plains                                                                                                                          

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

City as a Social Place

 

6        Proposed Torrens Title Subdivision for 2 lots at Lot 9 SP 1508 (No. 1587) Mulgoa Road, Wallacia 

 

This item has been referred to Committee of the Whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 

The meeting resumed at 10:05 pm and the General Manager reported that the Committee of the Whole met at 9:33 pm on 23 June 2008, the following being present

 

His Worship the Mayor Councillor Greg Davies, Councillors Kaylene Allison, Lexie Cettolin, Kevin Crameri OAM, Mark Davies, Ross Fowler OAM , Jackie Greenow, Karen McKeown,  Garry Rumble, Pat Sheehy AM and John Thain

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

 

 

 

 

 

CONFIDENTIAL BUSINESS

 

2        Western Sydney Employment Hub Extension                                                                  

RECOMMENDED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Ross Fowler OAM

CW2 That the information contained in the report on Western Sydney Employment Hub Extension, and included in advice provided in the memo dated 23 June 2008, be received, and officers be authorised to deal with the matter as outlined.

 

3        Commercial Matter - CUA Stadium - Ransley Street, Penrith                                        

RECOMMENDED on the MOTION of Councillor Pat Sheehy AM seconded Councillor Mark Davies

CW3 That:

1.         The information contained in the report on Penrith Stadium be received.

2.         The lease be submitted to the Minister for Lands seeking consent to Council entering into the Lease.

3.         On the Minister granting Consent, the Lease be entered into by Council.

4.         The Common Seal of the Council of the City of Penrith be affixed on all necessary documentation.

 

4        Legal Matter - Mulgoa Road Tunnel                                                                                

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Garry Rumble

CW4 That the information contained in the report on Legal Matter - Mulgoa Road Tunnel be received.

 

5        Commercial Matter - Council Property - Sale of Lots 120 & 121, DP 1121806, Koloona Drive, Emu Plains                                                                                                                                   

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor  Pat Sheehy AM

CW5 That:

1.      The information contained in the report on Commercial Matter - Council Property - Sale of Lots 120 & 121, DP 1121806, Koloona Drive, Emu Plains be received.

2.      Council adopt the reserve prices for the sale of Lots 120 & 121, DP 1121806, at Nos. 89-91 Koloona Drive, Emu Plains at public auction on 5 July 2008 as indicated at Item 1 in the separate annexure report issued to Council.

3.      Council issue delegated authority to the Property Development Manager indicated at Item 2 in the separate annexure report issued to Council.

 

4.      The Property Development Manager be authorised to sign the Contract for Sale documentation if the properties are sold.

 

Having previously declared a pecuniary interest in Committee of the Whole Item 6, Councillor Ross Fowler OAM left the meeting, the time being 9:57 pm.

 

6        Proposed Torrens Title Subdivision for 2 lots at Lot 9 SP 1508 (No. 1587) Mulgoa Road, Wallacia 

RECOMMENDED on the MOTION of Councillor Pat Sheehy AM seconded Councillor  Jackie Greenow

CW6 That the information contained in the report on Proposed Torrens Title Subdivision for 2 lots at Lot 9 SP 1508 (No. 1587) Mulgoa Road, Wallacia be noted.

 

Councillor Ross Fowler OAM returned to the meeting, the time being 10:02 pm.

 

 

ADOPTION OF Committee of the Whole

 

242  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Garry Rumble that the recommendations contained in the Committee of the Whole and shown as CW2, CW3, CW4, CW5 and CW6 be adopted.

 

 

 Reports of Committees

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 16 June 2008     

243  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 16 June, 2008 be adopted.

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 10:09 pm.

 

 

 

 



PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·     Their name;

 

·     Organisation or group they are representing (if applicable);

 

·     Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·     Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·           The interest of the speaker (e.g. affected person, neighbour, applicant,        applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

 

Glenn McCarthy

Public Officer

02 4732 7649                                                       

   


Mayoral Minutes

 

Item                                                                                                                                       Page

 

1        Council achieves Milestone 5 of the International Council for Local Environmental Initiatives (ICLEI) Water Campaign

 

 



Ordinary Meeting

14 July 2008

The City in its Environment

 

Mayoral Minute

Council achieves Milestone 5 of the International Council for Local Environmental Initiatives (ICLEI) Water Campaign

Strategic Program Term Achievement: Council leads our City by example and through advocacy by implementing sustainability initiatives.

         

 

On Monday 26 May 2008, Council was awarded Milestone 5 of the International Council for Local Environmental Initiatives Water Campaign. Council joined the Water Campaign in December 2003, and Milestone 5 signifies the completion of all milestones in the program.

 

During the program, Council reduced its water consumption by 35.28% from the baseline year (2001/2002), developing several policies and implementing several programs, including:

 

·    The development of WaterWay: Council’s strategy for improving corporate and community water quality and conservation;

·    The development of the Data Management System in Finance 1: allowing Council to track and report on Water and Energy consumption at Council facilities;

·    Incorporating water conservation actions and key performance indicators in Outcome Manager: ensuring the delegation of responsibilities for water conservation and requiring regular reporting of progress against key performance indicators;

·    Training of Council staff and community members on the importance of water conservation; and

·    Continual review and improvement of public open space irrigation: with public open space irrigation accounting for a significant proportion of Council’s water consumption.

 

Council’s participation in the Water Campaign has resulted in clearly defined objectives, strategies and actions for managing Council and community water resources and I am confident these will be achieved. The Water Campaign also assisted Council in integrating these water conservation objectives and actions into Council’s Strategic Plan, Management Plan and Annual Report. These were large tasks and have aligned Council’s Sustainability Plans with its Corporate Plans.

 

Penrith City Council remains committed to the management of water resources, realising that there is still a lot more Council can implement to help progress towards sustainable resource management.

 

I would like to congratulate staff who participated in this program and encourage their continued support in working towards a sustainable future.

 

 

 

Greg Davies

Mayor

 

 

RECOMMENDATION

That the Mayoral Minute on Council achieves Milestone 5 of the International Council for Local Environmental Initiatives (ICLEI) Water Campaign be received.

 

 

  


Reports of Committees

 

Item                                                                                                                                       Page

 

1        Report and Recommendations of the Disability Access Committee Meeting held on 4 June 2008

 

2        Report and Recommendations of the Penrith Valley Community Safety Partnership Meeting held on 25 June 2008

 

3        Report and Recommendations of the Local Traffic Committee Meeting held on 7 July 2008

 

4        Report and Recommendations of the Policy Review Committee Meeting held on 7 July 2008

 

 



Ordinary Meeting

14 July 2008

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Disability Access Committee MEETING

HELD ON 4 June, 2008

 

 

 

PRESENT

Councillor Jackie Greenow, Deputy Mayor (Chair), David Currie, Jill Huber, Tricia Hitchen.

 

IN ATTENDANCE

 

Vanessa Muscat, Environmental Health and Building Surveyor; Steve Barratt, Building Regulatory Co-ordinator; Joe Ibbitson, Community Program Co-ordinator; Ben Felten, Disability Access Officer; Graham Howe, Building Projects Co-ordinator; Hans Meijer, Asset Systems Engineer; David Yee, Acting Design and Technical Advice Manager; Vanessa Benitez, Suters Architects; Ajmal Siddiq, Architect; Allegra Zakis, Local Plan Team Leader; Gary Dean, Consultant (5.28pm); Erich Weller, Community and Cultural Development Manager (5.28pm)

 

APOLOGIES

Apologies were accepted from Warwick Stimson, John Farragher and Allison Herbert.

 

CONFIRMATION OF MINUTES - Disability Access Committee Meeting - 2 April 2008

The minutes of the Disability Access Committee Meeting of 2 April 2008 were confirmed.

 

BUSINESS ARISING FROM MINUTES OF 2 APRIL 2008

 

DA 05/1384         Upgrade Works to Panthers Football Stadium Grandstand

 

David Currie suggested that as Warwick Stimson was absent the follow up to this matter be carried over to the next meeting.

 

Penrith Integrated Transport and Land Use Strategy

 

David Currie queried if the taxi drop off point near Westfield had been investigated.

 

David Yee advised that the signage has been ordered and it is anticipated that it will be installed soon.  The drop off point will be on the western side, opposite the bus stop, on the station side of the crossover.  The taxis are on the northern side opposite Hoyts.  There is no kerb and enough room has been allocated.

 

DECLARATIONS OF INTEREST

 

No declarations of interest.

 

 

 

 

 

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

2        Development Application referral to the Disability Access Committee                          

DA 08/0313    182-186 Sunflower Drive, Claremont Meadows – Extensions to Existing Shopping Centre

 

Vanessa Muscat advised that the extension to the shopping centre comprises three new shop tenancies, one of which is a café.  Some new pathways will also be constructed.

 

David Currie advised that he didn’t know there was a disabled toilet in that location.  He asked if there was signage there.  Vanessa Muscat will investigate the signage to the toilets.

 

David Currie asked about parking spot number 27, where the ramp goes up.  As it is a reasonable slope it was questioned whether the spot was accessible.

 

Vanessa Muscat advised she would report back to Warwick Stimson regarding these matters.

 

RECOMMENDED that the information contained in the report on Development Application Referral to the Disability Access Committee be received.

 

3        Disability Access Committee - End of Current Term and Appointment of New Committee    

Joe Ibbitson advised the meeting that the term of appointment of the current Disability Access Committee was coming to an end.  There have been some timing adjustments because of the changes to the Local Government elections calendar.  This gives an opportunity to realign the appointment of the community members with the Councillor representatives.  There is one more meeting in this term of appointment.  The committee will then be dissolved and reappointment of new community members will occur.  The first meeting of the new committee will be in December.  Training and induction will be organised for the new Council and community members prior to the December meeting. 

 

Councillor Greenow advised that the Mayoral election is on 29 September 2008 and the Councillor committee representatives will be chosen at that time.

 

Erich Weller and Gary Dean arrived at the meeting at 5.28pm.

 

Joe Ibbitson advised that the process for new members will commence shortly, an advertisement will be placed in local papers, and local community disability organisations will be contacted.  An application form will be sent to the current committee members.

 

Councillor Greenow informed committee members that they would be invited to a Policy Review Committee meeting, probably on 1st September.  Dinner will be at 6.30pm and the committee meeting at 7.30pm where Council would thank the current committee.  Invitations will be sent out to members.

  

 

 

RECOMMENDED that:

 

1.       The information contained in the report on Disability Access Committee - End of Current Term and Appointment of New Committee be received.

2.       An induction training session be held in October or November 2008 after the appointment of the new Disability Access Committee members.

 

4        Nepean Disability Expo 2008                                                                                            

Ben Felten introduced the report and explained that Council is assisting the disability sector and a number of community organisations to co-ordinate the Nepean Disability Expo.  The Expo will be held on Friday 24th and Saturday 25th October at the Panthers Exhibition Pavilion.  It is expected that about 120 stall holders will attend.  The Expo will be officially opened by the Minister for Ageing and Community Services.

 

Ben Felten advised that the organising committee had been meeting every two weeks.  The exhibition package is being formulated.  Information is available on the NADO website.

 

David Currie asked if the Expo had an industry focus or was targeted at the general population.  Ben Felten replied that the Expo is partly for the professional disability sector but also people with a disability.  It is aimed at being all things to do with disability in one venue.  The event is being promoted by banners across Queen Street, St Marys and High Street, Penrith.  There will also be two banners on the M4 Motorway three weeks prior to the event.  There may also be some opportunity to get some coverage in the local papers.  The Expo is primarily for people with a disability and their carers and friends. 

 

Ben Felten advised that an evaluation process would be undertaken.  The participants and stall holders would be surveyed.

 

Discussion was held around the possibility of respite being organised so that carers could attend the Expo.

 

RECOMMENDED that the information contained in the report on Nepean Disability Expo 2008 be received.

 

LATE REPORTS

 

Improving Building Access and new Accessible Toilet at the Penrith Valley Cultural Precinct

 

Councillor Greenow introduced Vanessa Benitez from Suters Architects and Gary Dean who is a consultant.

 

Councillor Greenow advised that last year there was a major refurbishment of Memorial Hall and at that time the need for improved physical access to the building and accessible toilets were identified.  Suters were asked to prepare concept plans for a new entry ramp and internal accessible toilet for the former Council Chambers building and a new external accessible toilet attached to the Arts and Craft Studio.

 

The concept plans have been discussed with relevant stakeholders in the precinct and costed.  Issues important to the Disability Access Committee to be identified have been incorporated in the development application.

 

Vanessa Benitez provided a Powerpoint presentation on the upgrade to the Penrith Valley Cultural Precinct.  Vanessa gave a description of what has been completed on the site and future development to the CWA and Arts and Crafts building.

 

Vanessa Benitez explained that phase one will make the whole site accessible for everyone.   In summary endeavouring to add to the accessible amenities on the site with an internal focus rather than separate buildings.

 

Councillor Greenow expressed concern regarding the ramp at the Senior Citizens Centre.  Ajmal Siddiq advised that the access consultant is working with Suters for this design and the correct ratio for the Australian Standard will be used.

 

Councillor Greenow requested that a sluice in the accessible toilet be provided.  Erich Weller requested that information be supplied to Ajmal Siddiq and Suters regarding the sluice.

 

RECOMMENDED that:

 

1.       The information contained in the report on Improving Building Access and New Accessible Toilet at Penrith Valley Cultural Precinct be received.

2.       The Disability Access Committee endorse in principle the concept plans as presented.

 

Gary Dean, Vanessa Benitez and Ajmal Siddiq left the meeting at 6.10pm.

 

The City in its Broader Context

 

1        Draft Penrith Development Control Plan 2008                                                                 

Allegra Zakis gave a presentation on the Draft Penrith Development Control Plan 2008. 

 

Councillor Greenow asked if every accessible toilet has a change table installed how it can be ensured that these toilets are available for people with disabilities when they require them.

 

Allegra Zakis advised that for commercial areas there are requirements for parent friendly amenity rooms.  The change table will be moved out of the accessible toilet in these circumstances. 

 

Allegra Zakis pointed out that it much easier and cheaper to construct things initially as retrofit is very expensive.

 

Vanessa Muscat drew attention to the wheelstop kerbs on the corner of York and Batt Streets.  Vanessa said these are a good solution for new shopping centres as they save on ramps and people will not trip over.

 

Allegra Zakis informed the meeting that the draft Development Control Plan will be exhibited for six weeks.  She undertook to provide all committee members with a copy of the DCP when it is on exhibition with a cover letter which draws attention to the relevant sections.

 

Allegra Zakis advised that stage 2 of the plan is currently being prepared and she is hoping to attend a Disability Access Committee meeting at the end of this year or early next year with further information.

 

RECOMMENDED that the information contained in the report on Draft Penrith Development Control Plan 2008 be received.

 

Allegra Zakis left the meeting 6.28pm.

 

The City as a Social Place

 

5        Progress Report on Council's EEO Survey                                                                      

Joe Ibbitson introduced the report which gives an update on the progress being made in the collection of Staff EEO Surveys and the analysis of the data.  Joe Ibbitson gave apologies for Danielle Taylor who is on annual leave and said he would endeavour to answer any questions regarding the report and take on notice queries that cannot be answered at the meeting.

 

Tricia Hitchen pointed out a paragraph on page 17 of the report which referred to the low level of modification of outdoor depots and worksites to accommodate the needs of staff with disabilities.  Tricia Hitchen asked if Council is going to rectify this situation.  Joe Ibbitson took this question on notice.  Joe Ibbitson also suggested this could be explored in Stage 2 of the Disability Action Plan. 

 

David Currie asked if some clear goals could be set to go into the future regarding employment of people with a disability at Council.

 

Job Ibbitson advised that he will continue liaising with Workforce Development regarding EEO, set some clear strategies and monitor the situation to maintain a focus on this issue.

 

Ben Felten advised that one Council department contracts a disability organization for outdoor mowing services.  It was pointed out that this did not show up in the figures in the report.

 

It was noted that there has been cultural change within Council towards staff with disabilities.

 

RECOMMENDED that:

 

1.     The information contained in the report on Progress Report on Council's EEO Survey be received.

2.     The information developed for this Committee be also shared with Council’s Joint Consultative Committee, Managers’ Meeting and Corporate Management Team.

 

 

6        Aviation Issues Paper and Accessible Airline Travel                                                      

Ben Felten advised that the report provides information on the latest update from the Federal Government seeking feedback for an Issues Paper “Towards a National Aviation Policy Statement”.  Council will be forwarding the previous submission and correspondence to this review.  Submissions close on 27 June.

 

Joe Ibbitson had available a copy of the National Aviation Policy Statement which can be downloaded from the website.  The link to the site is in the report.

 

RECOMMENDED that:

1.       The information contained in the report on Aviation Issues Paper and Accessible Airline Travel be received.

2.       Council make a submission on the Issues Paper ‘Towards a National Aviation Policy Statement’ as outlined in this report.

  

GENERAL BUSINESS

 

GB 1          Access through Penrith Westfield

 

Jill Huber advised that the access through Westfield is becoming difficult, especially near the fruit and vegetable shop.  Vanessa Muscat reported that the matter was already being dealt with.

 

GB 2          Disability Signage outside the Penrith Disability Resource Centre (PDRC) Office

 

Concern was expressed about the lack of the disability signage outside the PDRC office.  Hans Meijer agreed to check the situation and come back to the committee with advice.

 

GB 3          Werrington Railway Station

 

Hans Meijer advised that the access work was almost complete at Werrington Railway Station.

 

GB 4          NSW Ombudsman’s Office – Outreach Day in Western Sydney

 

Joe Ibbitson informed the committee that the NSW Ombudsman’s Office was holding two sessions on 2 July at North St Marys Neighbourhood Centre.  The outreach day is particularly targeting people with a disability, their family, advocates and workers.

 

GB 5          Sailability at The Lakes

 

Councillor Greenow advised that Council, along with local Penrith businesses, had donated money to provide an accessible pathway and a new dinghy for the Sailability group.

 

GB 6          Penrith RTA – Toilet                                                                                                

The meeting was advised that there is no public toilet at the Penrith RTA.  Steve Barratt said that the matter had been investigated before but that it would be reviewed again.

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 7.00pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Disability Access Committee meeting held on 4 June, 2008 be adopted.

 

 

 


Ordinary Meeting

14 July 2008

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Penrith Valley Community Safety Partnership MEETING

HELD ON 25 June, 2008

 

 

 

PRESENT

Councillor Kaylene Allison, Councillor Karen McKeown, Councillor Susan Page

 

Debbie Moore, St Marys Local Area Command; Kristy Williams, St Marys Local Area Command; Ben Feszczuk, Penrith Local Area Command; Julie Passau, Penrith Local Area Command; Gina Field, Chamber of Commerce, Ken Innes, Glenmore Park Action Group; Mary Cook, Glenmore Park Action Group; Tracey Leahy, Penrith City Council; Jenny Pollard, Penrith City Council; Wendy Herne, St Clair - Erskine Park Community Safety Association; Rob Herne, St Clair - Erskine Park Community Safety Association; Yvonne Perkins, Penrith City Council; David Burns, Penrith City Council; Allison Kyriakakis, Penrith City Council; Lisa Jenner, Penrith City Council; Erin Davidson, Penrith City Council; Rachael Downie, Penrith City Council; Bryan Spencer, St Marys Town Centre Management; Gladys Reed, Penrith City Centre Association.

 

APOLOGIES

Apologies were accepted for His Worship The Mayor, Councillor Greg Davies, Jennie Hughes, Workers in Neighbourhood Centres; Grant Healey, Penrith Local Area Command; David Jones, Penrith Local Area Command; Ray Filewood, St Marys Local Area Command; Felicity Sheaves, Sydney West Area Health Service.

 

 

CONFIRMATION OF MINUTES - Penrith Valley Community Safety Partnership Meeting - 5 December 2007

The minutes of the Penrith Valley Community Safety Partnership Meeting of 5 December 2007 were confirmed.

 

 

 

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

1        Penrith Valley Community Safety Plan - Key Strategy Development 2007-2010          

 

New Staff Members – Public Domain Amenity and Safety Department – Penrith City Council

Yvonne Perkins advised that staff vacancies within the Public Domain Amenity & Safety Department are being filled, and the recruitment process will continue with a view to have all positions filled during the next few months.

 

 

New staff members have been appointed since the last meeting of the Penrith Valley Community Safety Partnership meeting:

 

-     Community Safety Coordinator – Allison Kyriakakis

-     Public Domain Amenity & Safety Secretary – Melissa Draskovic

-     Neighbourhood Facilities Coordinator – Judy Cobb

 

The Public Domain Coordinator and Public Domain Administration and Support Officer positions have been advertised. The closing date for applications was Wednesday 18 June 2008 and recruitment is in progress.

 

Status of the Penrith Valley Community Safety Plan (2007-2010)

Yvonne Perkins advised that, since the last Penrith Valley Community Safety Partnership Meeting, Council has received formal advice from the Crime Prevention Division of the NSW Attorney General’s Department that the Penrith Valley Community Safety Plan has been endorsed and adopted as a Safer Community Compact.

 

A report will be submitted to Council seeking approval to extend the life of the Plan from 2010 to 2011 to coincide with the approved endorsement period. This enables Council to apply for funding to implement strategies identified within the Plan.

 

Yvonne advised that the Community Safety Plan is available on Council’s website or a hard copy is available from Erin Davidson.

 

Update on the development of the Draft Alcohol Free Public Spaces Policy

David Burns advised that a working group has been established and has met to progress the Draft Alcohol Free Public Spaces Policy. The organisations listed below have participated in the working group meetings:

 

-     St Marys Police

-     Penrith Police

-     Westfield Penrith

-     St Clair Youth & Neighbourhood Team

-     SPYNS Inc

-     St Marys Community Development Project Inc

-     Penrith City Council

         

The draft policy is targeted at addressing alcohol related offences and anti-social behaviour in identified areas within the Penrith Local Government Area.

 

The draft policy incorporates:

 

·    Alcohol Free Zones in accordance with Section 644 of the Local Government Act 1993 for public roads, footpath and car parks; and

·    The establishment of Alcohol Free Areas in accordance with Section 632 of the Local Government Act 1993 in other areas, for example parks, reserves and other public spaces.

 

David advised that there are currently eighteen (18) Alcohol Free Zones (all designated as three (3) year zones) across the city that will be reviewed for renewal or cancellation prior to an October 2008 expiry date.

 

Alcohol Free Areas will be implemented under Section 632 of the Local Government Act – Acting Contrary to Notices.  The signage will include information such as the location covered by the policy, the hours the area will be enforced, the number of years for which the Alcohol Free Area will be in place and a map specifying the total area included.

 

Alcohol Free Zones can be implemented for a one (1) to three (3) year time period. It was proposed that the Alcohol Free Areas, under Section 632 also be implemented utilising the same timeframes, eg one (1) to three (3) years.

 

David reiterated that the Policy will not be implemented in all parks and reserves and that after consultation with the small working group and key stakeholders, hotspots have been identified and confirmed for the initial installation of Alcohol Free Areas, pending the adoption of the policy.

 

David advised that timeframes for the implementation of the Alcohol Free Areas will be implemented to allow the consumption of alcohol within times that do not impact on moderate social consumption, or consumption associated with sporting or recreation venues. Consultation with local stakeholders in areas identified will be held before the Policy is implemented.

 

The draft policy also includes a clause covering the suspension or cancellation of an Alcohol Free Zone or Alcohol Free Area for specific events. 

 

The draft policy was distributed. Comments on the draft policy are to be sent to Allison Kyriakakis by 16 July 2008.

 

Personal Safety at Penrith & St Marys Railway Stations

David Burns advised that a working group meeting had been held to discuss issues of Personal Safety at Penrith and St Marys Railway Stations. Stakeholders participating in the working group included:

 

-     St Marys Police

-     Penrith Police

-     City Guard Protection

-     Penrith City Council

-     Ministry of Transport

-     NSW Taxi Council

-     Premier Cabs

-     Blacktown City Council

-     Springwood Police

-     The Office of the Member for Penrith

 

 

 

 

The meeting was also attended by:

 

-     The Member for Penrith, Ms Karyn Paluzzano; and

-     The Member for Londonderry, Mr Allan Shearan.

 

This project will now incorporate Kingswood Railway Station due to reports from the Police regarding the levels of crime and fear of crime around this area.

 

Community Safety Audits will be carried out in each of the three (3) precincts, these are planned as follows:

 

-     Penrith – September audit with report completed by November 2008

-     St Marys – December audit with report completed by February 2009

-     Kingswood – February 2009 audit with report completed by April 2009.

 

The audits to be carried out in each of these locations will examine both the situational and social aspects of the amenity to identify both real and perceived issues.

 

A list of key stakeholders will be identified for inclusion in the audit process.

 

Cranebrook Community Safety Audit

Allison Kyriakakis advised that the day and night audits were held in Cranebrook on 7 May 2009. The audit area included Pendock Road to Borrowdale Way, including open spaces and laneways.

 

The participants included representatives from Council, Penrith Police, Barnardos, Department of Housing, Westbus, and SPYNS Inc.

 

A funding opportunity has become available from the Federal Government’s Attorney General’s Department through the Member for Lindsay. The funding, $300,000, is targeted specifically for the Cranebrook area.  Council staff are preparing a project proposal to enable this funding to be used to accelerate the implementation of key lighting recommendations from the Audit.

 

Judges Place Car Park CCTV Cameras

Yvonne Perkins advised the meeting that the installation of CCTV cameras  in Judges Place car park has had some problems with the hardware that was installed to run the system and these have now been rectified. 

 

Additional cameras will be installed on the top level, in the all day parking area, as this is where the majority of the problems are occurring.

 

Council staff are in the process of developing a set of policies and procedures relating to the management, monitoring and retrieval of footage from the CCTV cameras. All documentation relating to the CCTV program will be based on the NSW Government Policy Statement and Guidelines for the Establishment and Implementation of CCTV in Public Spaces.

 

 

A memorandum of understanding and operating procedures between Council and Police for the use of the CCTV footage is currently being developed.

 

David Burns advised that this CCTV system is a recording system only and will not be monitored.

 

RECOMMENDED that the information contained in the report on Penrith Valley Community Safety Plan – Key Strategy Development 2007 – 2010 be received.

 

 

Regular Items

a) Police Statistics

Penrith Police

Reported Crime Statistics January 2008 – May 2008

 

Crime Category

Jan

Feb

Mar

Apr

May

Assault

69

85

107

74

86

Robbery

5

8

8

4

6

Break & Enter

58

50

87

66

62

Stealing

163

186

171

173

215

Steal Motor Vehicle

48

44

40

37

37

Malicious Damage

128

129

143

137

184

Drug Detection

8

24

22

18

20

Traffic Offences

457

496

586

479

764

Motor Vehicle Accident

73

72

47

67

76

 

St Marys Police

Reported Crime Statistics January 2008 – May 2008

 

Crime Category

Jan

Feb

Mar

Apr

May

Assault

131

127

132

109

106

Robbery

11

9

10

16

16

Break & Enter

61

59

65

68

45

Stealing

104

123

108

112

116

Steal Motor Vehicle

32

26

37

32

41

Malicious Damage

129

133

113

151

162

Drug Detection

7

7

13

10

14

Traffic Offences

495

416

518

543

830

Motor Vehicle Accident

52

55

77

72

70

 

 

 

 

 

 

 

 

b) What’s in the Media? January to March 2008

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


GENERAL BUSINESS

 

 

GB 1          Warner Education Group

Yvonne Perkins advised that Warner Education Group has been engaged to perform its graffiti awareness program throughout local schools in the Penrith LGA.

 

Currently, nineteen (19) schools have signed up for the program - this represents approximately 2,000 children that will be reached through this program.

 

Warner Group will be holding a dress rehearsal work shop and partnership members are welcome to come along to this session. The program covers all the consequences of being involved in graffiti such as peer pressures and health and safety.

 

Penrith City Council is the first Council in NSW to take part in the program, which has had substantial success in the City of Casey, Victoria.

 

 

GB 2 Camp Victory – St Marys Police

Kristy Williams advised that the first phase of the Camp Victory program started on 4 April 2008 with nine teenagers. Five completed this first phase which finished in May 2008.

 

 

They are now entering the mentoring phase of the program which is being carried out by Debbie Moore and Kristy Williams, in conjunction with other local police officers.

 

The mentoring phase will continue for the next 9 – 10 months and is expected to be completed by April 2009.

 

St Marys Police also advised that they have people on the waiting list for the next program.

In response to Councillor McKeown’s question regarding ongoing funding for this project, Kristy advised that there are funds available from the first phase of the program which will enable them to run a second round. St Marys Rotary Club is seeking ways to organise funding for the program long term.

 

GB 3          Report It, Don’t Ignore It                                                                                         

Yvonne Perkins advised that Greater Taree Council and Coffs Harbour Council have enquired with Penrith City Council about running a version of the Report It, Don’t Ignore It kit in their LGA’s.

 

GB 4          Requested Police Statistics

Ken Innes asked the Police if the number of charges and prosecutions could be added to the regular Police statistics.

 

Julie Passau advised that to add these numbers would be inaccurate due to the age of the crime, timeframes of reporting and arresting and whether or not the offender for the crime was caught in the Penrith LGA. She advised that it would not be a real reflection on action taken against the crimes that the statistics are covering and that the statistics are used for identifying issues and trends in crime.

 

GB 5          Graffiti in Glenmore Park and Canals                                                                     

Mary Cook advised that she has noticed that drainage canals in Glenmore Park are constantly being graffitied and a lot of money must be being spent on removal of graffiti. Mary asked if it would be possible to have legal murals in these canals to deter graffiti vandals.

 

David Burns advised that Council has researched legal walls in depth and it has been found that they do not work. Areas surrounding legal walls often end up tagged and littered with rubbish and spray cans.

 

 

GB 6          Youth Groups in Penrith                                                                                           

 Councillor Karen McKeown advised that she had noticed, and has had reports of, a group of young people in the Penrith area that are using Penrith Westfield as a base to recruit other young people in to their ‘gang.’

 

Superintendent Feszczuk advised that these people are known to Police and have been interviewed on occasion.  Tracey Leahy advised that Council recently held a meeting with relevant stakeholders, including Westfield, to discuss issues relating to Youth congregating between Westfield and the Joan Sutherland Performing Arts Centre. 

 

 

GB 7          St Clair Skate Park                                                                                                   

Wendy Herne expressed concern with regard to the St Clair Skate Park that is under construction. She advised that although it is not officially open, there are up to 50 young people using this facility at a time, even in the night. Wendy advised that local residents are afraid of injuries to the youths and that they feel Council would be held responsible.

 

David Burns advised that the contractor building the skate park has full responsibility for securing and preventing access to the site.  David also advised that the contractor is responsible for the removal of all graffiti prior to the handover to Council.

 

Yvonne Perkins advised that once the hand over to Council has happened, a Council Public Domain Unit will be inspecting and maintaining this site 7 days a week.

 

GB 8          PACT Committee                                                                                                      

Superintendent Ben Feszczuk advised that the PACT Committee is no longer in place and it will be replaced with the Community Safety Precinct Committee. He advised that Penrith will be getting a Crime Prevention Partnership which is a whole of government approach for the development of strategies and initiatives.

 

Superintendent Feszczuk advised that Penrith was identified to be part of this Crime Prevention Partnership due to the number of steal from motor car issues.

 

 

GB 9          Graffiti in CBD                                                                                                          

Gladys Reed expressed concern in regard to the amount of graffiti in the Penrith CBD (particularly High Street & Station Street) which seems to be growing on a daily basis. She advised that the amount of malicious damage, including broken windows, broken doors and alcohol fuelled violence has escalated in the past months. 

 

GB 10        Police Bicycle Patrols                                                                                               

Rob Herne advised that he feels the amount of bicycle Police patrolling in St Marys is non-existent.

 

Debbie Moore advised that the bicycle Police in St Marys are not a full time crew and she will follow up this information with Superintendent Ray Filewood.

 

 

There being no further business the Chairperson declared the meeting closed, the time being 8:10pm.

 

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Penrith Valley Community Safety Partnership meeting held on 25 June, 2008 be adopted.

 

 

 


Ordinary Meeting

14 July 2008

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 7 July, 2008

 

 

 

PRESENT

Michael Alderton - Road Network Services Engineer (Chairperson), Councillor Karen McKeown (part-time) – Representative for the Member for Mulgoa, , Sergeant Natasha Crawford – Penrith Police, Senior Constable Mark Elliott – St Marys Police, Melanie Tesoriero (part‑time) – Representative for the Member for Penrith.

 

IN ATTENDANCE

Sharon Maddox - Road Safety Co‑ordinator, David Drozd – Senior Traffic Engineer, Dean Dehghan-Khalaji – Trainee Engineer, Ron Watson – Westbus, Steven Purvis – Ranger.

 

APOLOGIES

Deputy Mayor - Councillor Jackie Greenow, Councillor Pat Sheehy AM – Representative for the Member for Londonderry, Tim Horan – Representative for the Member for Penrith, James Suprain - Roads and Traffic Authority.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 2 June 2008

The minutes of the Local Traffic Committee Meeting of 2 June 2008 were confirmed.

 

DECLARATIONS OF INTEREST

 There were no declarations of interest.

 

MASTER PROGRAM REPORTS

 

The City Supported by Infrastructure

 

1        Glebe Place, Penrith - Request for Provision of Restricted Parking Area Scheme 'Park in Marked Bays Only'                                                                                                                                    

RECOMMENDED

That:

1.     The information contained in the report on Glebe Place, Penrith - Request for Provision of Restricted Parking Area Scheme 'Park in Marked Bays Only' be received.

2.     (RPA) scheme ‘Park in Marked Bays Only’ and timed parking concept be developed and community consultation be conducted with affected residents and businesses.  The concept and results of the consultation to be referred back to the Local Traffic Committee for consideration.

3.     The existing ‘No Stopping’ zones in Glebe Place and Springfield Place be reviewed in conjunction with the (RPA) scheme ‘Park in Marked Bays Only’ concept.

 

4.     Parking restrictions be considered over the Governor Phillip driveway in Gascoigne Street and community consultation be conducted with affected residents and businesses.  The results of the consultation be referred back to the Local Traffic Committee for consideration.

5.     Sydney West Area Health Service be requested to formalise a minimum additional 60 spaces onsite to cater for the current shortfall, together with providing formal signage in accordance with Australian Standards in its carparks.

6.     The Manager of Governor Phillip Nursing Home be advised of Council’s resolution.

 

2        Warramunga Street, St Marys - Parking Issues                                                              

RECOMMENDED

That:

1.     The information contained in the report on Warramunga Street, St Marys - Parking Issues be received.

2.     Full-time ‘No Stopping’ restrictions be installed 15m west and 10m east of Warramunga Street, on the north side of King Street, and full-time ‘No Stopping’ restrictions be installed 15m east and 10m west of Magdalene Street, on the south side of King Street, with corresponding full‑time ‘No Stopping’ signs installed on Warramunga Street and Magdalene Street, 10m north and 10m south of King Street, respectively.

3.     The residents of 23 King Street, St Marys and the Anglican Church Property Trust Diocese of Sydney be consulted and any substantial objects be referred back to the Local Traffic Committee.

4.     The resident be advised accordingly.

 

3        O'Farrell Lane, Penrith - Request for Provision of Timed Parking                                 

RECOMMENDED

That:

1.     The information contained in the report on O'Farrell Lane, Penrith - Request for Provision of Timed Parking be received.

2.     15m of full-time ‘1-Hour Parking - Disabled Pickup & Set Down Point’ replace the existing ‘No Parking’ restrictions on the eastern side of O’Farrell Lane, Penrith, 5m from its northern end.

3.     The applicant be advised accordingly.

 

 

 

 

 

 

 

4        Maxwell Street, South Penrith - Request for Provision of 'Bus Zone'                            

RECOMMENDED

That:

1.     The information contained in the report on Maxwell Street, South Penrith - Request for Provision of 'Bus Zone' be received.

2.     That a 25m length of ‘Bus Zone’ be installed in Maxwell Street, starting 80m west of Aspen Street, South Penrith.

3.     The existing ‘No Stopping’ zone in Maxwell Street be extended from the existing post 20m west of Aspen Street to the new ‘Bus Zone’ position, being 80m west of Aspen Street, South Penrith.

4.     Westbus be advised accordingly.

 

5        Silverdale Road, Wallacia - Request for Provision of Signs & Linemarking on Blaxland's Crossing Bridge                                                                                                                                  

RECOMMENDED

That:

1.     The information contained in the report on Silverdale Road, Wallacia - Request for Provision of Signs & Linemarking on Blaxland's Crossing Bridge be received.

2.     Width Markers G9-204 be installed on the eastern side of Blaxland’s Crossing, together with BB centrelines over the bridge.  Signs and lines are only to be installed in conjunction with Wollondilly Council’s side of the bridge.  Penrith Council’s City Works Department must liaise with Wollondilly Council to discuss the timing of the works.

 

6        Forrester Road, St Marys - Request for Provision of Parking Restrictions                  

RECOMMENDED

That:

1.     The information contained in the report on Forrester Road, St Marys - Request for Provision of Parking Restrictions be received.

2.     Parking restrictions not be implemented in the turnaround area on Forrester Road, St Marys.

3.     Westbus be advised of Council’s resolution.

 

 

7        Church Street & East Wilchard Road, Castlereagh - Request for Provision of Linemarking 

RECOMMENDED

That:

1.     The information contained in the report on Church Street & East Wilchard Road, Castlereagh - Request for Provision of Linemarking be received.

2.     30m of double barrier linemarking (Type BB) be installed on East Wilchard Road, west from the intersection of Church Street.

3.     Approximately 90m of edge linemarking (Type E1) with reflective raised pavement markers be installed on Church Street commencing north from the driveway of 166-170 Church Street to the intersection and then recommencing on the northern side of the intersection with East Wilchard Road, for a distance of approximately 50m.

4.     Approximately 10m of double barrier (Type BB) linemarking be installed on Church Street on both approaches to East Wilchard Road.

5.     A sighting screen (Type G9-209) be installed on the eastern side of Church Street opposite East Wilchard Road.

6.     Chevron boards ((Type G9-243) be installed on the eastern side of Church Street opposite East Wilchard Road on the northern and southern sides of the sighting screen.

7.     Advance Curve Warning signs (Type W1-3) be installed on Church Street on both approaches to the intersection.

8.     Council’s City Works Department be advised of Council’s resolution.

 

8        Riley Street, Penrith - Pedestrian Crossing Improvements                                             

RECOMMENDED

That:

1.     The information contained in the report on Riley Street, Penrith - Pedestrian Crossing Improvements be received.

2.     Warning signs be appropriately and visibly positioned at the entry thresholds to the pedestrian crossing stating ‘Watch for Cars’ or similar.

3.     ‘High Pedestrian Activity’ signage be positioned for motorists on approach to the crossing.

4.     Council liaise with the Roads & Traffic Authority for the introduction of a “pelican phase” into the signal phase operation.

5.     The consultant’s recommendation to introduce a “countdown” timer not be supported.

6.     The tiles on the raised crossing be replaced with a distinctive surface that substantially differentiates the pedestrian and road area.

7.     After installation of the improvements, the site be revisited after a minimum of three months to determine the success of the improvements and gauge the level of change in pedestrian and driver behaviour, with a report submitted back to the Local Traffic Committee.

8.     Westfield be consulted regarding a shared cost arrangement for the upgrade works.

 

 

9.     Westbus be advised of the recommendations of this report and encouraged to resume services in Riley Street once the implementation of the changes has occurred.

 

9        The Northern Road & Sherringham Road, Cranebrook - Proposed Provision of Right Turn Ban   

LTC Comment

This report originally recommended that:

The Local Traffic Committee discuss the new information in this report and consider if the temporary right-turn ban is warranted in the intervening period, until the intersection of The Northern Road and Sherringham Road is upgraded to traffic signals.

Following discussions, the Committee agreed to the following recommendations.

RECOMMENDED

That:

1.     The information contained in the report on The Northern Road & Sherringham Road, Cranebrook - Proposed Provision of Right Turn Ban be received.

2.     The previous recommendations from the Local Traffic Committee meeting held on 5 November 2007 be adopted, ie:

“1.      The information contained in the report on The Northern Road/Sherringham Road, Cranebrook & Mamre Road/Wilson Street, St Marys - Proposed Temporary Right Turn Bans be received.

 2.       A ‘No Right Turn 6:00am-9:00am and 3:00pm-6:00pm’ from Sherringham Road onto The Northern Road, Cranebrook be introduced temporarily until this intersection is upgraded by the Roads and Traffic Authority.

 3.       The proposed right-turn ban from Wilson Street into Mamre Road, St Marys not be supported.

 4.       A Traffic Management Plan be prepared by Council and submitted to the Roads and Traffic Authority for approval prior to the installation of signposting.

 5.       Variable message signs be provided for a period of one month prior to and two months following the installation of signage.”

3.     ‘Stop’ signs and associated holding lines be installed on Sherringham Road, at the intersection of The Northern Road, Cranebrook.

4.     Council request the Roads and Traffic Authority to investigate the existing speed limit at this location with the view to reducing the limit to 70km/h.

 

 

 

 

 

 

GENERAL BUSINESS

 

 GB 1         Cystic Fibrosis Australia “Great Escape 2008” Charity Car Rally & Street Parade – Monday, 8 September and Tuesday, 9 September 2008  (Raised Council)                                                

Council has received advice from the Cystic Fibrosis Association of their annual charity car rally and street parade to be held on 8 and 9 September 2008.  The car rally will run from Penrith to the Barossa Valley via the Great Ocean Road.  Penrith has been selected as a start point this year, as there are approximately eight cars from the Penrith area and the major sponsor this year is a local business.  Rally entrants come from QLD, VIC, NSW and SA, and are required to register and have cars scrutineered by 2.30pm on Monday, 8 September.  This will take place in the Penrith Panthers/Chifley Hotel carpark.  All cars are required to be roadworthy and registered in order to take part in the event.

 

The organisers estimate that there will be a total of approximately 71 vehicles.  This will include 53 rally cars (non 4-wheel drive vehicles 20 years old and older, and colourfully decorated), four backup cars, and 14 official vehicles (predominantly 4-wheel drives).

 

Street Parade – Monday, 8 September 2008 at 3:00pm

 

It is proposed to hold a street parade in Penrith on Monday, 8 September 2008.  No special arrangements or temporary street closures are required, however the organisers have requested approval for the parade to proceed down High Street as detailed below:

 

The parade would ideally start at Penrith Public School (organisers have written to the school this week to see if a Cystic Fibrosis Awareness Day could be incorporated).  If the school agrees, organisers would prefer to begin the parade from the school grounds.  If the school is not able to be involved, organisers would like to start the parade in Doonmore Street at 3:00pm so that the parade can turn left into High Street without a great deal of disruption and follow the normal flow of traffic.

 

The cars would head down High Street (they generally have horns and/or music playing from the cars), turn left into Great Western Highway/High Street, turning left at Mulgoa Road and then right into the Penrith Panthers carpark.  The main part of the parade where cars will be more densely together will be along High Street in the retail area.  Organisers anticipate that the parade vehicles will incorporate into the normal flow of traffic, and although no traffic changes are required, organisers have indicated their intention to approach the shops along this section of High Street advising them of the parade and asking them to put up posters a week prior to the event.

 

Rally Start: – Tuesday, 9 September 2008 (event start 6.30am/movement of cars 8.00am‑8.30am)

 

Organisers met with the Mayor and Council events staff earlier this year to flag this event.  At this meeting, organisers raised the suggestion of starting the rally at the Civic Centre grounds in High Street.  Organisers have approached Council this week regarding this request and are hopeful of confirmation.  As with the parade, no special traffic considerations are required and the rally vehicles would follow the normal flow of traffic.

 

 

 

RECOMMENDED

That:

 

1.   The Committee note the information.

2.   Organisers liaise with NSW Police for separate approval if required.

3.   Organisers advise the Roads and Traffic Authority’s Traffic Management Centre of the proposal prior to the event.

 

 

GB 2          Hinxman Road (west), Castlereagh – Request for ‘Kiss & Ride’ Zone  (Raised Council)     

Council has received a request from the Parents & Citizens Association (P&C) of Castlereagh Public School to examine issues relating to a lack of parking at the school.

 

Hinxman Road (west) is approximately 11m wide and it is for this reason that the school P&C initially requested that rear to kerb angle parking be considered in order to allow more vehicles to park in this area.  There have been no recorded crashes at this location within the last five years.

 

A site inspection was conducted and whilst there were a number of car parking spaces available within walking distance to the school, there were vehicles observed stopping in ‘No Stopping’ areas and a low turnover of parking spaces available on the immediate perimeter of the school.

 

It was also noted that vehicles were not parking in an optimal way to maximise the number of available car parking spaces, often with large gaps in between but not sufficient to allow another vehicle to fit in.

 

Rear to kerb angle parking is not considered an appropriate option given the safety aspects of reversing vehicles, many of which in a rural area are large four-wheel drive types, conflicting with school aged pedestrians.

 

It was suggested that a length of ‘No Parking 8.00am-9.30am & 2.30pm-4.00pm School Days’ be allocated on Hinxman Road (west) that would allow for three car parking spaces to be used as a ‘Kiss & Ride’ zone (approximately 24m) which would allow easy access for four-wheel drive vehicles.  It is recommended that the three car parking spaces be linemarked to delineate the spaces from the unrestricted parking.

 

During the site inspection it was also noted that the area of ‘No Stopping’ north of the pedestrian crossing on the eastern side of Post Office Road, is approximately 30m in length, which is 10m longer than required by the Roads and Traffic Authority’s Guideline to Traffic Facilities.  In order to provide extra car parking spaces closer to the school, it is recommended to reduce the length of ‘No Stopping’ to 20m.

 

 

On the western side of Post Office Road, south of the crossing, there is a ‘No Stopping’ sign that is 25m south of the pedestrian crossing.  It is recommended to relocate this sign 5m north in order to be 20m from the crossing and provide an additional car parking space.

 

It is also recommended that ‘No Stopping’ signs be installed on all corners of the Hinxman Road and Post Office Road intersection to reinforce the mandatory ‘No Stopping’ requirements of the Australian Road Rules.

 

RECOMMENDED

That:

 

1.   ‘No Parking 8.00am-9.30am & 2.30pm-4.00pm School Days’ be installed on the northern side of Hinxman Road (west), commencing 10m west from the intersection of Post Office Road and extending west for approximately 24m.

 

2.   The new area of ‘No Parking 8.00am-9.30am & 2.30pm-4.00pm School Days’ be linemarked for three car parking spaces to delineate the area from the surrounding unrestricted parking.

 

3.   The length of ‘No Stopping’ north of the pedestrian crossing on the eastern side of Post Office Road be reduced to a distance of 20m.

 

4.   The length of ‘No Stopping’ south of the pedestrian crossing on the western side of Post Office Road be reduced to a distance of 20m.

 

5.   ‘No Stopping’ signs be installed on all corners of the Hinxman Road and Post Office Road intersection to reinforce the mandatory ‘No Stopping’ requirements of the Australian Road Rules.

 

6.   The school Principal and the P&C Association of Castlereagh Public School be advised.

 

GB 3          World Youth Day – July 2008  (Raised Westbus)                                                    

The Westbus representative advised that extra bus services have been scheduled during the World Youth Day event in July 2008.

RECOMMENDED

That the Committee note the information.

 

There being no further business the Chairperson declared the meeting closed the time being 10:55am.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 7 July, 2008 be adopted.

 

 

 


Ordinary Meeting

14 July 2008

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 7 July, 2008

 

 

 

PRESENT

The Deputy Mayor Councillor Jackie Greenow, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Ross Fowler OAM, Karen McKeown, Garry Rumble and John Thain.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Pat Sheehy AM for the period 2 July 2008 to 4 August 2008 inclusive.

 

APOLOGIES

Apologies were accepted from His Worship the Mayor Councillor Greg Davies and Councillors Mark Davies, Susan Page and Steve Simat.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 16 June 2008

The minutes of the Policy Review Committee Meeting of 16 June 2008 were confirmed.

 

DECLARATIONS OF INTEREST

 There were no declarations of interest.

 

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

1        The Kingswood Park Neighbourhood Action Plan 2008                                                   

Mr Erich Weller, Acting Director – City Services, gave a presentation on the Kingswood Park Neighbourhood Action Plan 2008.

RECOMMENDED

That:

1.     The information contained in the report on The Kingswood Park Neighbourhood Action Plan 2008 be received.

2.     The Kingswood Park Neighbourhood Action Plan be endorsed.

3.     A community newsletter be distributed outlining activities and actions to date in the Kingswood Park locality.

4.     The Works Schedule in the Local Open Space Development Contributions Plan be amended so that Lot 498 on Caloola Avenue be replaced by Lot 323 on the corner of Caloola Avenue and Illawong Avenue.

 

5.     A further report be prepared for Council outlining the design and costings of the installation of new playground equipment and development of a Neighbourhood Park at Lot 323 Caloola Avenue, Kingswood Park (the corner of Caloola Avenue and Illawong Avenue.

6.     The Community and Cultural Development Department and other Council officers involved in preparing the Action Plan be thanked for their efforts.

 

 

2        Neighbourhood Renewal Program - Priority Area Assessment Project                          

 

Councillor Jim Aitken left the meeting, the time being 8:17pm.

Councillor Jim Aitken returned to the meeting, the time being 8:18pm.

Mr Erich Weller, Acting Director – City Services, gave a presentation on the Neighbourhood Renewal Program – Priority Area Assessment Project.

RECOMMENDED

That:

1.     The information contained in the report on Neighbourhood Renewal Program - Priority Area Assessment Project be received.

2.     Council endorse the outcomes of the priority area assessment project and the proposed schedule of activity to 2012 as outlined in this report.

 

 Leadership and Organisation

 

3        Preparations for the 2009+ Strategic Plan                                                                        

RECOMMENDED

That:

1.     The information contained in the report on Preparations for the 2009+ Strategic Plan be received.

2.     Preparations for the 2009+ Strategic Plan continue as detailed in the report.

 

4        State Review of Taxes                                                                                                       

RECOMMENDED

That:

1.     The information contained in the report on State Review of Taxes be received.

2.     A strongly worded submission be made to both the Independent Pricing and Regulatory Tribunal and the Local Government & Shires Associations opposing the reforms to the NSW Fire Services Levy and to Payroll Tax exemptions, as outlined in this report.

 

 

3.     Local State Members of Parliament be informed of the action being taken by Council and they be briefed on this matter, particularly the likely impact on ratepayers and small businesses in the Penrith City Council local government area if these proposals proceed.

 

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:47pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 7 July, 2008 be adopted.

 

 

  


 

Item                                                                                                                                       Page

 

 

The City as a Social Place

 

1        100th Anniversary of the Penrith Weir

 

2        Child Care Links Project Extension

 

3        South Werrington Urban Village - Voluntary Planning Agreement for Affordable Housing

 

The City In Its Environment

 

4        Heritage Advisory Committee - Community Representative

  

The City Supported by Infrastructure

 

5        Local Government Road Safety Program - Roads and Traffic Authority Grant Funding 2008-2009

 

Leadership and Organisation

 

6        Update on Local Government Elections - 13 September 2008

 

7        Audit Committee

 

8        Replacement of Council Officer on the Board of Penrith Whitewater Stadium Limited 

 

9        2007-2008 Council Borrowing Program

 

10      Summary of Investments & Banking for the period 1 June to 30 June 2008

 

 


 

 

 

 

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The City in its Broader Context

 

 

There were no reports under this Master Program when the Business Paper was compiled


 

 

 

 

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The City as a Social Place

 

Item                                                                                                                                       Page

 

1        100th Anniversary of the Penrith Weir

 

2        Child Care Links Project Extension

 

3        South Werrington Urban Village - Voluntary Planning Agreement for Affordable Housing

 

 



Ordinary Meeting

14 July 2008

The City as a Social Place

 

 

The City as a Social Place

 

 

1

100th Anniversary of the Penrith Weir   

 

Compiled by:                Colin Dickson, Marketing, Partnerships & Events Co-Ordinator

Authorised by:             Geoff Shuttleworth, Economic Development and City Marketing Manager  

Requested By:             Councillor Jackie Greenow

Strategic Program Term Achievement: Local centres, community meeting places and prominent meeting places are increasingly valued and recognised by communities as a focus of their neighbourhoods, or as a feature of the City.

Critical Action:  Facilitate regular community celebrations in the City’s prominent meeting places.

     

Purpose:

To advise Council of the feasibility of undertaking a proposed River Festival in the second half of the 2009 calendar year.  The report recommends that Council receive the information contained in this report.

 

Background

At the Council meeting of 21 April 2008, a report was requested on the feasibility of conducting a ‘river festival’ to mark the 100th Anniversary of Penrith Weir in 2009.

 

Penrith Weir was constructed in 1909 and at that time was an important piece of infrastructure to provide the then small township of Penrith with a permanent water supply, and with a few alterations, the weir remains intact today.

 

In more recent years, Council has installed a number of safety features such as rock barriers and signage to discourage people from venturing out onto the Weir as well as a safety boom across the river to prevent boats from getting too close.  Situated adjacent to a popular recreation reserve and the Nepean Rowing Club the area surrounding the Weir today is one that primarily focuses on recreational pursuits.

 

The Nepean River has been a focal point of the local Penrith community since its discovery by Europeans in 1789 and the idea of commemorating by way of a Festival, this iconic feature of our local area on the occasion of the 100th Anniversary of the Penrith Weir has merit.

 

Current Situation

If a festival was held to celebrate this occasion, it is envisaged that it would be held at Weir Reserve adjacent to the Weir and it could include elements such as:

 

·    entertainment 

·    demonstrations from local community groups and performers

·    rides

·    attractions such as baby animal farms etc

·    community displays

·    historical displays and re-enactments

·    market stalls

 

This would require the funding and provision of:

 

·    Entertainers

·    Staging

·    Marquees and seating

·    Provision of power

·    Sound equipment

·    Catering and hospitality

·    Rides

·    Barricades/webbing etc

·    Signage

·    Advertising and Promotion

·    Waste Management

·    Port-a-loos

·    Security

·    Traffic/Parking marshals

·    Preparation of risk management and traffic management plans

·    Staff costs

·    First Aid

·    Master of Ceremonies

·    Event Organisation

 

An estimate of the cost of this event is around $20,000.  This would depend on the size of the event and the quality of entertainment provided.

 

It is anticipated that if such an event were to be held it would be in the second half of the 2009 calendar year.  No funds are available for such an event so funding would need to be considered in the project evaluation process for the 2009/2010 management plan.

 

 

RECOMMENDATION

That the information contained in the report on 100 Year Anniversary of  the Penrith Weir be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

14 July 2008

The City as a Social Place

 

 

The City as a Social Place

 

 

2

Child Care Links Project Extension   

 

Compiled by:                Karen van Woudenberg, Children's Services Development Officer

Authorised by:             Janet Keegan, Children's Services Manager - Operations  

Strategic Program Term Achievement: Services are provided to meet the diverse needs of families and to support the development of children.

Critical Action: Facilitate the delivery of children’s services with a range of stakeholders to meet the current and emerging needs of families.

     

Purpose:

To inform Council about the offer of funding to extend the Child Care Links Project to June 2009.  The report recommends that Council accept the grant offered in the amount of $50,000 for an extension of this project to 30 June 2009.

 

Background

The Child Care Links Project commenced in September 2004 at Kindana Children’s Centre.  Funding for the project was received from the Department of Families, Community Services and Indigenous Affairs (FACSIA).  The funding was under the Federal Government’s Stronger Families and Communities Strategy and aimed to improve the health and well-being of young children by strengthening the resilience of their caregivers by using child care services to foster the development of child-friendly communities.  Kindana was one of three child care services in New South Wales and one of nineteen nationally to be funded under this Federal initiative. 

 

Current Situation

 

The evaluation of the Child Care Links program has been positive and shows it is a useful model for strengthening family and community connections in support of early childhood development. 

 

Council has been advised that the Department of Families, Housing, Community Services and Indigenous Affairs (FAHCSIA) has made a grant of $50,000 (GST exclusive) available to extend the Child Care Links project to 30 June 2009.   

 

The extension of the funding will enable further development and evaluation of outcomes of the model’s effectiveness, appropriateness and efficiency. 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Child Care Links Project Extension be received.

2.     Council accept the grant offered in the amount of $50,000 for an extension of this project to 30 June 2009.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

14 July 2008

The City as a Social Place

 

 

The City as a Social Place

 

 

3

South Werrington Urban Village - Voluntary Planning Agreement for Affordable Housing   

 

Compiled by:                Natasha Baker, Senior Environmental Planner

Authorised by:             Roger Nethercote, Environmental Planning Manager   

Strategic Program Term Achievement: New release areas provide for a diversity of housing opportunities, including affordable housing, consistent with emerging community needs and which facilitates the development of diverse neighbourhoods.

Critical Action: Prepare and implement plans for each new release area in collaboration with the development sector and key Government agencies that provide a wide diversity and mix of housing types that meet current and emerging community needs.

     

Purpose:

To provide advice to Council on the outcome of discussions with the University of Western Sydney concerning the development of a draft Voluntary Planning Agreement for a monetary contribution towards the delivery of affordable housing in the City.  The report recommends that Council endorse the Voluntary Planning Agreement with the University of Western Sydney as outlined in this report.

 

Background

Council, at its Policy Review Committee meeting of 8 October 2007, endorsed the following recommendations:

 

“1.        The information contained in the report on South Werrington Urban Village - Draft Local Environmental Plan and draft Amendment to Penrith Development Control Plan 2006 be received.

 2.         In accordance with the Environmental Planning and Assessment Act 1979 and the Regulations 2000, Council submit the draft Penrith Local Environmental Plan – South Werrington Urban Village, as attached to this report, to the Director-General of the Department of Planning, seeking the issue of a Section 65 Certificate to enable the draft Plan to be publicly exhibited.

  3.        In accordance with the Environmental Planning and Assessment Act 1979 and the Regulations 2000, the draft amendment to Penrith Development Control Plan 2006 Chapter 6 to incorporate planning controls relating to South Werrington Urban Village as attached to this report, be publicly exhibited.

  4.        A further report be presented to Council following public exhibition of the draft Local Environmental Plan and draft Development Control Plan 2006 amendment, advising of the outcomes of exhibition and making further recommendations relating to the adoption of the final plans and affordable housing delivery for South Werrington Urban Village.

  5.        The land owners of South Werrington Urban Village be advised of Council’s decision and that a Section 94 plan and affordable housing delivery will need to be resolved and endorsed by Council prior to Council being in a position to adopt the draft Local Environmental Plan for referral to the Department of Planning and the Minister for approval and gazettal.”

 

This report addresses recommendation 5, regarding the need to resolve affordable housing delivery prior to adopting the draft Local Environmental Plan (LEP) for South Werrington Urban Village (SWUV).

 

Current Situation

The draft LEP and Draft Amendment to Penrith Development Control Plan 2006, as per the recommendations, were publicly exhibited between 15 April 2008 and 16 May 2008.  The submissions as a result of the exhibition are currently being considered with the outcomes of the exhibition and the final plans being reported to Council shortly for adoption.

 

Council’s Sustainability Blueprint for New Urban Areas requires that a minimum of 3% of residential allotments are provided for the purpose of affordable housing. The ‘market driven’ response proposed originally by the SWUV developers to address the minimum affordable housing Blueprint requirement does not in itself guarantee that very low income families will be able to access types of affordable housing that meets their needs, particularly long term rental accommodation.

 

The draft LEP and draft DCP amendment will promote development of a diverse range of dwelling types and also allow a proportion of the 3% target to be met within the market conditions. However, concern remains that the market will not deliver an adequate housing response for very low income groups.  

 

In order to overcome this difficulty, the University of Western Sydney (UWS) have proposed a monetary contribution through a Voluntary Planning Agreement (VPA) which will assist in the delivery of affordable housing in the City.  The contribution is consistent with a similar negotiated outcome for Glenmore Park Stage 2 (GP2) where contributions of $614 per lot are proposed to account for the lowest 1% of the target. The amount payable in SWUV based on 414 lots is $265,000 which will be payable upon gazettal of the LEP for SWUV. This approach is considered reasonable.

 

UWS has agreed to pay the full contribution amount towards affordable housing on behalf of all the landowners within the residential component of SWUV, which include Sydney Water and Thorndale.  UWS is commended for its initiative and leadership in providing  this monetary contribution towards affordable housing in Penrith City.

 

Community and Cultural Development Manager’s Comment

Council, at its meeting of 10 December 2007, endorsed the partnership with the NSW Centre for Affordable Housing (CAH) to access the necessary expertise and support to maximise affordable rental housing outcomes for very low and low income households.  Through the Centre’s Debt Equity Affordable Housing Program, contributions from VPA’s can be leveraged to provide an increased number of affordable rental housing dwellings.  Council would contribute affordable housing contributions to funds available from CAH’s debt equity program as part of a “call for tenders” for a suitable community housing provider to deliver long-term affordable rental housing in Penrith City. A further report on the details of the partnership between Council and the NSW Centre for Affordable Housing will be presented to Council later in the year.

 

General Terms of the Voluntary Planning Agreement

The VPA is a contractual agreement between the UWS and Penrith Council for the payment of a monetary contribution of $265,000 towards the delivery of affordable housing in the City of Penrith.  The agreement will be entered into prior to the LEP for SWUV being gazetted, with the payment being made within a prescribed timeframe of the LEP being gazetted.

 

The VPA only operates if the LEP is gazetted.  The VPA cannot fetter Council’s discretion in dealing with its power under the Act in relation to a change, or a proposed change, in an environmental planning instrument.

 

Planning Reforms

As reported to Council on 21 April 2008, the draft Environmental Planning and Assessment Amendment Bill 2008, amongst other things, sets out who can enter into a planning agreement and that the planning agreement can only apply to ‘key community infrastructure’ or ‘additional community infrastructure’ that has been approved by the Minister.

 

Affordable housing is considered to fall under the category of ‘additional community infrastructure’ which would require a business plan and independent assessment of that plan in support of an application to the Minister for approval.  Under these arrangements, there are no guarantees that these important contributions would be approved by the Minister.

 

The new legislation has recently been assented to by parliament, but is not yet in force. We are endeavouring to find out its programme for implementation. Should the legislation come into force during the process of this VPA, it may affect whether an approval is required from the Minister.  We are also currently seeking advice about any savings or transitional arrangements for these provisions, and details of the processes required in obtaining the Minister’s approval for such agreements.

 

DoP has advised that, until any advice is received, Council should continue to progress the VPA.

 

Conclusion

The resolution of the VPA will ensure that there is a contribution towards the delivery of affordable housing across the City.  This contribution will support Council’s ability to secure additional funding which can guarantee sustainable, affordable housing opportunities in Penrith to very low income earners.

 

The Environmental Planning and Assessment Act requires VPAs to be publicly notified, and a copy of the proposed VPA to be made available for public inspection, for a period of not less than 28 days.  The VPA is formally endorsed following that process.  It is therefore recommended that Council endorse the VPA for notification and signing, as described in this report. It will be necessary for Council to place its Common Seal on the resulting document.

 

A further report will be presented to Council shortly seeking Council’s adoption of the draft LEP and DCP amendment for SWUV.


 

 

RECOMMENDATION

That:

1.      The information contained in the report on South Werrington Urban Village - Voluntary Planning Agreement for Affordable Housing be received.

2.      Council endorse the public notification, finalisation and signing of the Planning Agreement as outlined in this report.

3.      The Common Seal of the Council of the City of Penrith be affixed to the Planning Agreement.

 

ATTACHMENTS/APPENDICES

1. View

Map of Draft Local Environmental Plan for SWUV

1 Page

Appendix

  


Ordinary Meeting

14 July 2008

Appendix 1 - Map of Draft Local Environmental Plan for SWUV

 

 

 

  


 

 

 

 

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The City In Its Environment

 

Item                                                                                                                                       Page

 

4        Heritage Advisory Committee - Community Representative

 

 



Ordinary Meeting

14 July 2008

The City in its Environment

 

 

The City in its Environment

 

 

4

Heritage Advisory Committee - Community Representative   

 

Compiled by:                Matthew Tempest, Environmental Planner

Authorised by:             Paul Lemm, Development Services Manager   

Strategic Program Term Achievement: The City’s heritage is being protected and conserved.

Critical Action: Improve our knowledge and engage the City’s communities in heritage conservation and protection.

     

Purpose:

The purpose of this report is to seek Council's endorsement to officially appoint Mr Neil Cram as the community representative to the Heritage Advisory Committee for a two year term.

 

Background

Council resolved, on 27 July 1998, to establish a Heritage Advisory Committee to promote heritage conservation in Penrith. It was Council’s view that the City would benefit from a formalised Heritage Advisory Committee to promote heritage conservation and use as a “sounding board” for heritage policy and decision making.

 

It was resolved that the Heritage Advisory Committee representatives shall consist of thirteen (13) members from a range of interest groups to be considered for membership.

 

The three community representatives’ positions on the committee were an opportunity for independent members of the public to input into the Committee’s activities. These people are to be able to demonstrate experience in and a commitment to heritage conservation promotion and importantly, act independently of any other heritage or community group in their dealings with the Committee.

 

From 2005 to date the Council’s Heritage Advisory Committee has had only one community representative. Council re-advertised in the local newspapers throughout January and February 2008 seeking expressions of interest for community representatives to fill vacancies on Council’s Heritage Advisory Committee. Council received only one applicant, Mr Neil Cram.

 

Community representatives

The formulated Constitution of the Heritage Advisory Committee states that Council shall advertise for nominees for the community representatives’ positions to the Heritage Advisory Committee.  The nominees shall not be affiliated or associated with any heritage, environment, business or community group, organisation or party. Membership as described under the Heritage Advisory Committee’s Constitution states:

 

“The community representative shall be appointed by the Council for a period of up to 2 years.”

 

Mr Neil Cram

Mr Neil Cram has been involved in Council’s Heritage Advisory Committee for two consecutive terms.  He was appointed in May 2004, and in those 4 years Mr Neil Cram has provided a commitment and willingness to the preservation and conservation of the City. As a community representative on Council’s Heritage Advisory Committee, Mr Neil Cram has been an avid supporter of Penrith’s heritage and in particular Penrith’s railway history.

 

Mr Neil Cram’s independent role on Council’s Heritage Advisory Committee has advised Committee members of:

 

·    various goings-on and his involvement in Penrith’s heritage conservation projects;

·    150 year Centenary of the Sydney Railway Company that was held in Penrith;

·    the protection and re-use of Penrith Railway Water Tank, which is still being use for the historical stream trains; and

·    the Railway Institute in further pursuit of the protection of Penrith’s railway history. 

 

Conclusion

The Heritage Advisory Committee provides a useful link between Council and the community to foster the promotion of heritage in Penrith. The formalisation of the community representative position on the Committee enhances the role and activities of the Committee.

 

In recognition of the Mr Neil Cram’s Expression of Interest Application and his commitment and willingness as the community representative on Council’s Heritage Advisory Committee, Council officially appoint Mr Neil Cram as the Heritage Advisory Committee’s community representative.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Heritage Advisory Committee - Community Representative be received.

2.     A letter is sent to Mr Cram’s confirming his appointment to the Heritage Advisory Committee as community representative together with an appreciation and recognition of his commitment to Penrith’s Heritage Conservation.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

The City as an Economy

 

 

There were no reports under this Master Program when the Business Paper was compiled


 

 

 

 

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The City Supported by Infrastructure

 

Item                                                                                                                                       Page

 

5        Local Government Road Safety Program - Roads and Traffic Authority Grant Funding 2008-2009

 

 



Ordinary Meeting

14 July 2008

The City Supported by Infrastructure

 

 

The City Supported by Infrastructure

 

 

5

Local Government Road Safety Program - Roads and Traffic Authority Grant Funding 2008-2009   

 

Compiled by:                Sharon Maddox, Road Safety Coordinator

Authorised by:             David Yee, Acting Design and Technical Advice Manager   

Strategic Program Term Achievement: Road network capacity, safety and efficiency are improved and traffic congestion is reduced.

Critical Action: Implement with other stakeholders the Penrith Valley Road Safety Strategy.

     

Purpose:

To advise Council of the grants offered by the Roads and Traffic Authority under the Local Government Road Safety Program.  The report recommends that Council accept the grants as outlined in the report.

 

Background

The goal of the Local Government Road Safety Program is to reduce the incidence and severity of crashes through the increased involvement of local government. 

 

Programs targeting behavioural road safety issues are developed from the Penrith Valley Road Safety Strategy 2005-2009 of which some are funded through the Local Government Road Safety Program.  The amount of funding available from the Roads and Traffic Authority’s Local Government Road Safety Program (LGRSP) is limited to a maximum of $10,000 with many programs restricted to supporting existing Roads and Traffic Authority programs. 

 

Funding submissions for 2008-2009 have been prepared and were submitted to the Roads and Traffic Authority for consideration with all applications successful in gaining funding as outlined in the report.

 

Current Situation

Programs being developed for 2008-2009 with grant funding from the Roads and Traffic Authority are as follows:

 

Key Area - Speed Related Crashes

Local speeding enforcement operations, including Operation Roadsafe, will be supported with courtesy speed checks and local media advertising.  Grant funding will be allocated for local media advertisements and printed materials.   Funding from the Roads and Traffic Authority $2,000.00.

 

Key Area - Drink Drive Related Crashes

A drink-driving program supporting enforcement (Operation Roadsafe) will again be operating within licensed premises.  Funding will be used to promote in-venue materials such as pull up blinds, posters and coasters.    Funding from the Roads and Traffic Authority $5000.00.

 

Key Area - Vulnerable Road Users

Child Restraint Checking Days will again be conducted during 2008-2009. The aim of the Checking Day is to promote the correct use and installation of child restraints.  Inspections will be carried out by an Authorised Fitter in order to identify and adjust any unsafe fittings.  Inspections are a free service to attendees of the checking day and the grant funding is allocated to promotion of the program through local media and printed materials. Funding from the Roads and Traffic Authority $3,000.00.

 

Key Area - Young Drivers

Graduated Licensing Scheme Workshops will again be conducted for parents/supervisors of Learner Drivers.  The workshops offer practical advice on supervising Learner drivers, completing the Learner Driver Log Book and the benefits of driving practice. Funding for these workshops is derived from the Roads and Traffic Authority’s NSW Centre for Road Safety, Safer People Directorate. Workshops are promoted through local newspapers, Council’s website and correspondence to all local High Schools.  Funding from the Roads and Traffic Authority $1,500.00.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Local Government Road Safety Program - Roads and Traffic Authority Grant Funding 2008-2009 be received.

2.     Council accept the three grants offered by the Roads and Traffic Authority Local Government Road Safety Program, totalling $ 10,000.00, as outlined in the report.

3.     Council accept the grant offered by the Roads and Traffic Authority NSW Centre for Road Safety, totalling $1,500.00 as outlined in the report.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Leadership and Organisation

 

Item                                                                                                                                       Page

 

6        Update on Local Government Elections - 13 September 2008

 

7        Audit Committee

 

8        Replacement of Council Officer on the Board of Penrith Whitewater Stadium Limited 

 

9        2007-2008 Council Borrowing Program

 

10      Summary of Investments & Banking for the period 1 June to 30 June 2008

 

 



Ordinary Meeting

14 July 2008

Leadership and Organisation

 

 

Leadership and Organisation

 

 

6

Update on Local Government Elections - 13 September 2008   

 

Compiled by:                Stephen Pearson, Executive Services Officer

Authorised by:             Glenn McCarthy, Executive Officer   

Strategic Program Term Achievement: The organisation is managing its statutory requirements and the needs of a participatory community in a transparent and balanced way.

Critical Action: Develop, review and monitor policies and procedures to enable the organisation to engage more effectively with the community while meeting its statutory and public interest obligations.

     

Purpose:

To provide Council with an update on the planning for the Local Government Election to be held on Saturday 13 September 2008.  The report recommends that the information contained in the report providing an update on the Local Government Elections - 13 September 2008, be received.

 

Background

This report is a further update on the procedural and administrative arrangements for the Local Government Election to be held on Saturday 13 September 2008, the last update having been submitted to the Ordinary Meeting of Council held on 21 April 2008.

 

Returning Officer

 

The Election is conducted by a Returning Officer (RO) who is appointed by the NSW Electoral Commission (NSWEC).

The Returning Officer appointed by the NSW State Electoral Commissioner for Council’s 2008 Election, Mr Lou Deutscher, commenced duties on Friday 4 July 2008. Mr Deutscher has almost 20 years experience as Returning Officer for five consecutive New South Wales State Elections. He has served as the Returning Officer for Badgerys Creek, Mulgoa and the last three, as Returning Officer for Penrith.

 

He has also served as a Senior Administrative Officer and Polling Place Manager on five occasions in the Federal seats of Chifley, Macquarie and Lindsay.

 

Returning Officer’s Office

 

The Returning Officer’s office is to be located at 606 High Street, Penrith (opposite the Civic Centre) and will be open from 8:30am to 4:00pm Monday to Friday (the same as Council’s office hours) from Monday 28 July 2008.

 

The separation of the RO’s office from the Civic Centre was a suggestion which flowed from the 1999 Local Government Election to clearly define the role of the RO and the NSWEC as distinct from Council’s General Manager.  

 

Budget

Council will recall considering a report at its meeting held on 23 July 2007 when it was reported that the NSWEC anticipates the cost to Penrith City Council for the conduct of Council’s 2008 Election will be $7.14 per elector, calculating to a total amount of $802,200.

 

Following representations by several councils, including Penrith, and the NSW Local Government and Shires Associations, the NSWEC has revised its budget estimate for Penrith down to $755,300 from $802,200.

 

When the election is finished, it is expected that the NSWEC will provide each council with a line by line item of the actual costs associated with the conduct of the election in their area. In this way councils will have an accurate base for budgeting for the 2012 Local Government elections.

 

Candidate Seminars

Candidate Seminars have been conducted at various locations around New South Wales by the NSWEC.

 

The Penrith Seminar was conducted on Thursday 29 May 2008 at the Civic Centre by Mr Brian DeCelis, NSWEC Director, Elections, and was attended by 33 people. This was followed by a brief presentation by the Australian Local Government Women’s Association (ALGWA) NSW Branch, this session being presented by Councillor Karen McKeown from Penrith City Council.  

 

The PowerPoint of the Seminar presentation is available to Councillors upon request to Council’s Executive Services Department, and it is expected to be made available to all on the NSWEC’s website in early July 2008.

 

New Legislation

In the last Election Update report submitted to Council on 21 April 2008, it was reported that the Local Government Amendment (Elections) Bill 2008 was currently being debated in the NSW Parliament.

 

This Bill proposes to amend the Local Government Act 1993 in relation to the conduct of local government elections, the alteration of ward boundaries, the reduction of councillor numbers, and the role of councils during election periods; and for other purposes.

 

This Bill has not yet been passed. It has had three readings in the Legislative Council, but has now been referred back to the Legislative Assembly with a number of amendments.

 

The Minister for Local Government has however, after consultation with the NSWEC, made new regulations to come into effect for the elections. The main changes to the Regulations are:

·      Nomination day will now be the fifth Wednesday prior to election day with receipt of nominations closing at noon on that day (12 noon 13 August 2008);

·      Sight impaired electors will be able to apply for a Braille ballot paper;

·      Pre-poll voters will be required to make an oral declaration;

·      Silent electors will be able to apply for a postal vote or pre-poll vote on the grounds that they are a silent elector;

·      The regulations governing electoral material (including how-to-vote cards) and posters has been simplified and brought into line with State election legislation;

·      No canvassing for votes within 6 metres of the entrance to a polling place;

·      NSWEC will advertise for non-residents’ roll – councils to receive and process applications; and

·      Advertisements for the non-residents’ roll will be placed in newspapers across the State in the week commencing 21 July 2008.

 

A range of reforms in relation to political donations has also been passed through the Upper House which include:

·      A ban on Members of Parliament, political candidates, councillors and parties managing their own donations and personal campaign accounts. Instead, individuals and parties must appoint an official agent, trained by the Election Funding Authority, to receive donations and manage expenditure.

·      A uniform disclosure threshold for donations of $1,000 will apply to simplify the disclosure process and improve compliance.

·      A ban on ‘in kind’ donations of more than $1,000, including office space, vehicles and computers. Volunteer labour will continue to be allowed.

·      Twice yearly disclosures of donations and electoral expenditure.

·      Donors and recipients will have eight weeks to provide a disclosure to the Election Funding Authority.

·      Contributions exceeding the disclosure threshold of $1,000 must come from either individuals or entities with an Australian Business Number.

·      All electoral expenditure must be disclosed.

·      The terms and conditions of any loans exceeding $1,000 which are not from a bank or other financial institution must be disclosed.

·      Affiliation fees paid by trade unions must be disclosed.

 

Pre-poll Voting Offices and Hours

Council is currently being asked by the NSW Electoral Commission to nominate days and times of operation of pre-poll voting.

 

Section 326 (1) of the Local Government (General) Regulation 2005 provides that the pre-poll voting office for the returning officer is to be used for the purpose of enabling electors to vote in person before election day during the ordinary office hours of the council between the twelfth and second day before election day, between 9 am and 6 pm on the day preceding election day and during such further period on any such day as the Electoral Commissioner may determine.

 

Section 326 (2) of the Local Government (General) Regulation 2005 provides that in addition, the pre-polling voting offices for senior deputy returning officers are to be used for the purpose of enabling electors to vote in person before election day in accordance between such hours and on such day or days, being between the twelfth and first days before election day, as the Electoral Commissioner may determine for that office.

 

The Returning Officer has been consulted, and it has been agreed, with Council’s approval, to ask the Electoral Commissioner to:

·      provide for two (2) Pre-poll voting offices (as was the case at the 2004 Election) at the Returning Officer’s office at 606 High Street, Penrith, and at the St Marys Community Centre, Cnr Mamre Road & Great Western Highway, St Marys.

·      extend the hours of pre-polling at both the Penrith pre-poll centre and the St Marys pre-poll centre (as was the case at the 2004 Election) by also conducting pre-polling:

·    from 9.00am to 1.00pm on Saturday 6 September 2008

·    from 4.00pm to 8.00pm on Thursday 11 September 2008

·    from 8.30am to 9.00am on Friday 12 September 2008

 

The days and times of Pre-poll voting at both pre-poll voting centres would therefore be:

 

Monday 1 Sept – Fri 5 Sept 2008   

 

8:30am – 4:00pm

Sat 6 Sept 2008   

 

9:00am – 1:00pm

Mon 8 Sept – Wed 10 Sept 2008  

 

8:30am – 4:00pm

Thurs 11 Sept 2008 

 

8:30am – 8:00pm

Fri 12 Sept 2008 

 

8:30am – 6:00pm

 

The provisional of an additional pre-poll voting office and the extension of pre-poll voting hours will involve some minor additional costs, but is considered an appropriate means of enabling electors to vote in person before election day. It is recommended that the Electoral Commissioner be requested to extend the hours of pre-polling as suggested.

 

Information Brochure

Penrith City Council has opted to have an information brochure for the 2008 Local Government Elections sent to each household with one or more electors, within the council area.

 

The NSWEC has provided a draft of the final artwork of the proposed A4 brochure. It will be printed in two colours (black and blue) on both sides on white stock, folded into three panels, and inserted into a window face envelope.

 

One side of the brochure is common to all councils and will contain generic information on:

·      Do I need to vote?

·      Who do I vote for?

·      What if there’s a referendum or a poll?

·      Where can I vote?

·      What if I can’t get to a polling place on election day?

·      Can I get assistance in any other language?

·      How can I help someone who cannot read this brochure?

·      Important to Remember

§ Election day voting hours

§ Pre-poll voting dates

§ Postal voting – how to get an application form

§ Feedback wanted after election day

 

The other side of the brochure will contain variable information that is specific to each individual council area, such as the council name and the polling places. The actual polling places to be printed on the brochure will be related to the recipient’s address. As far as Penrith is concerned, residents of a particular Ward will only receive advice of polling places within that Ward.

 

The brochure will be mailed out over a number of lodgement days with the intention that all recipients will receive the brochure by September 1-2 2008.

 

Councillor Development Seminars

The Department of Local Government is proposing to conduct a number of Councillor Development Seminars in November and December 2008. Penrith City Council has been asked to host the first of these Seminars on Wednesday 5 November 2008.

 

Conclusion

Arrangements for the 13 September 2008 Local Government Election for Penrith are on-going and future reports will be submitted to Council as further information comes to hand.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Update on Local Government Elections - 13 September 2008 be received.

2.     The Electoral Commissioner be asked to provide for two (2) Pre-poll voting offices for the Penrith City local government area at the Returning Officer’s office at 606 High Street, Penrith, and at the St Marys Community Centre, Cnr Mamre Road & Great Western Highway, St Marys, and to extend the hours of pre-polling at both the Penrith pre-poll centre and the St Marys pre-poll centre by also conducting pre-polling:

·      from 9.00am to 1.00pm on Saturday 6 September 2008

·      from 4.00pm to 8.00pm on Thursday 11 September 2008

·      from 8.30am to 9.00am on Friday 12 September 2008.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

14 July 2008

Leadership and Organisation

 

 

Leadership and Organisation

 

 

7

Audit Committee   

 

Compiled by:                Peter Browne, Internal Auditor

Authorised by:             Stephen Britten, Legal and Governance Manager   

Strategic Program Term Achievement: Council has implemented leading practice ethical and corporate governance standards.

Critical Action: Review and apply leading practice ethical and corporate governance standards.

     

Purpose:

To advise Council of the outcomes of the April meeting of the Audit Committee.  The report recommends that the information be received.

 

Background

The Audit Committee is comprised of four Councillors and three Independent members appointed by Council to advise on financial reporting, internal controls, corporate risks, business ethics, assurance and other matters as identified in its Charter.  The Charter provides that the Committee should report back to Council after each meeting.  An outline of the Audit Committee and its Charter are available to the public via Council’s website.

Current Situation

The Audit Committee meeting of 4 April 2008 and received reports on Fair Value (valuation of assets and liabilities for the Financial Statements), Major Projects, Controlled Entities, Risk Management and Internal Audit.  The draft minutes of the prior meeting (as provided to Council 25 February 2008) were adopted without alteration.  The draft minutes of the Audit Committee meeting of 4 April 2008 are appended to tonight’s Business Paper.

 

The Committee received a list of items for potential audits and considered the suggested prioritisation of risks provided by Council officers.  A multi-year Internal Audit program is being developed in accordance with the Committee’s recommendations.

 

 

 

RECOMMENDATION

That the information contained in the report on Audit Committee be received.

 

 

ATTACHMENTS/APPENDICES

1. View

Minutes of Audit Committee Meeting 4 April 2008

3 Pages

Appendix

2. View

Issues for Evaluation for Audit

6 Pages

Appendix

  


Ordinary Meeting

14 July 2008

Appendix 1 - Minutes of Audit Committee Meeting 4 April 2008

 

 

 

 

UNCONFIRMED MINUTES

 OF THE AUDIT COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE PASSADENA ROOM, PENRITH

ON WEDNESDAY 9 APRIL 2008 AT 8:05AM

PRESENT

Robert Coombes (Chair); Councillors Ross Fowler OAM, Karen McKeown, Garry Rumble, and Pat Sheehy AM; Frank Gelonesi and Jayant Gulwadi.

 

Alan Travers (General Manager), Peter Browne (Acting Internal Auditor), Stephen Britten (Legal Officer), Barry Husking (Chief Financial Officer), Vicki O’Kelly (Financial Services Manager), Andrew Moore (Financial Accountant), and Dennis Banicevic (PricewaterhouseCoopers). 

 

 

APOLOGIES

There were no apologies.

 

 

CONFIRMATION OF MINUTES - Audit Committee Meeting - 5 December 2007

Resolved on the motion of Councillor Ross Fowler seconded Pat Sheehy that the minutes of the Audit Committee Meeting of 5 December 2007 be confirmed.

 

 

DECLARATIONS OF INTEREST

Nil

 

 

MASTER PROGRAM REPORTS

 

Leadership and Organisation

 

1        Internal Audit Plan                                                                                                             

Peter Browne outlined the research conducted and the outcome so far on a proposed audit plan.  There was general discussion on the importance of various items being considered for audit.  As well as the items recommended for inclusion as higher risk, some items were proposed to be included due to their sheer size.  These items would be examined for efficiency and policy compliance but without a review of financial and governance risks.  There was general agreement that the audit risk assessment should be reviewed each year.  There will be further discussion between the Internal Auditor, Robert Coombes; Frank Gelonesi, and Jayant Gulwadi concerning fine tuning of the plan.  The outcome will be reported back to the Committee for consideration.

 

The meeting proposed that the following amendments / inclusion for the Internal Audit plan –

·    Items 1 to 22 should be included in an audit plan.

·    Item 12 change Childrens Services to Entities in general.  Also include Penrith Swimming Centre and St Clair Recreation. (Items 26, 27, 28, 29, 39 included)

 

·    Item 16 – Cash Handling includes the Library and locations outside of Civic Centre.

·    Include item 40 (Accounts Receivable)

·    Include item 45 (Internal Audit)

·    Items 61 (Road Maint), 62(traffic and parking), 63(Waste Management), 66 (Fleet), 69 (rates), 81 (Drainage) for reviews of efficiency / policy compliance

 

Resolved on the motion of Frank Gelonesi seconded Jayant Gulwadi that:

1.     The information contained in the report on Internal Audit Plan be received.

2.     An Internal Audit Plan be prepared and presented to the next meeting.

 

 

2        Fair Values                                                                                                                          

Andrew Moore presented the report on Fair Values and advised how changes to accounting standards will impact on Council.

 

Resolved on the motion of Frank Gelonesi seconded Jayant Gulwadi that the information contained in the report on Fair Values be received.

 

 

3        Major Projects Update                                                                                                       

Barry Husking advised the committee of Councils Major Projects.  It was noted that some proposed projects don’t have funding and the Major Projects model is a way of keeping these items under review.  Council has a robust funding evaluation process to ensure we don’t commit to expenditure prematurely.  Council is currently considering its processes when it is both the proponent and the approval authority and the extent to which probity auditors are used.

Resolved on the motion of Councillor Garry Rumble seconded Frank Gelonesi that the information contained in the report on Major Projects Update be received.

 

 

4        Controlled Entities                                                                                                              

Stephen Britten introduced the report on controlled entities by talking about their structure and history.  It was noted that the Joan Sutherland Centre was the first company formed by a NSW Council and it has been used as a model by other Councils.  The discussion concentrated on whether there was a risk to Council of the entities heading in a wrong direction.  Alan Travers advised that the entities are not clones of Council and that their ability to decide on issues for themselves in a fast responsive way was a key strength of the system.  Council receives reports regularly and has representation on the boards so if any problem arose, it would be known.  Council also retains ownership of the major assets.  It was also noted that the Officers who work with the entities gain valuable experience through the interactions and this improves the way they think about issues.

The four Councillors on the Audit Committee all sit on at least one of the boards of the controlled entities.

Resolved on the motion of Councillor Garry Rumble seconded Jayant Gulwadi that the information contained in the report on Controlled Entities be received. 

 

 

5        Audit Committee Standing Items                                                                                       

Peter Browne introduced the report.  Vicki O’Kelly and Andrew Moore spoke about CDOs.  It was noted that Council’s two CDOs have around four years to run and Council still expects to hold them to maturity without any problems.  It was never intended to sell the CDOs but with the US sub-prime crisis, the possibility of early exit has effectively disappeared (due to the likely losses that such a change in direction would create with no active secondary market existing).  Stephen Britten spoke on recent ICAC investigations of Councils and how Penrith ensures the risk of similar events happening here are minimised.  

Resolved on the motion of Councillor Garry Rumble seconded Jayant Gulwadi That the information contained in the report on Audit Committee Standing Items be received.

 

 

 

GENERAL BUSINESS

 

The Chair farewelled the current General Manager who will have retired by the time of the next Audit Committee Meeting.  Councillor Ross Fowler was also congratulated on being awarded an OAM. 

 

Jayant Gulwadi asked about Business Continuity and was advised the matter will be reported to the next meeting.

 

The next meeting will be a special meeting on the Financial Statements on 20 August 2008.

 

 

There being no further business the Chairperson declared the meeting closed the time being 10:10 am.

 


Ordinary Meeting

14 July 2008

Appendix 2 - Issues for Evaluation for Audit