CONFIRMED MINUTES

 OF THE POLICY REVIEW COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE PASSADENA ROOM, PENRITH

ON MONDAY 18 AUGUST 2008 AT 7:35PM

PRESENT

His Worship the Mayor Councillor Greg Davies, Councillors Jim Aitken OAM, Kaylene Allison, David Bradbury, Lexie Cettolin, Kevin Crameri OAM, Mark Davies, Ross Fowler OAM, Karen McKeown, Susan Page, Garry Rumble and John Thain.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Pat Sheehy AM for the period 16 August 2008 to 26 August 2008 inclusive.

APOLOGIES

PRC 66  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Lexie Cettolin that apologies be received and accepted from Councillor Jackie Greenow and Councillor Steve Simat.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 28 July 2008

PRC 67  RESOLVED on the MOTION of Councillor Susan Page seconded Councillor John Thain that the minutes of the Policy Review Committee Meeting of 28 July 2008 be confirmed.

 

 

DECLARATIONS OF INTEREST

 There were no declarations of interest.

 

 

MASTER PROGRAM REPORTS

 

 

Leadership and Organisation

 

1        2007-2008 Management Plan - June Quarter and End-of-Year Review

Councillor Kevin Crameri OAM left the meeting, the time being 7:37 pm

Councillor Kevin Crameri OAM returned to the meeting, the time being 7:42 pm                              

PRC 68  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Susan Page

          That:

1.     The information contained in the report on the 2007-2008 Management Plan - June Quarter and End-of-Year Review be received

2.     The 2007-2008 Management Plan Review as at 30 June 2008 be adopted

3.     The voting of funds and estimates of income for 2007-2008 be amended to reflect the revised estimates, expenditures and revotes as detailed in the Management Plan Review

4.       Council revote the works as detailed in the Recommended Revoted Works Lists for inclusion in the 2008-2009 Management Plan.

 

 

The City as an Economy

 

5        2008-09 Business Plans of the Town and Centre Associations                                        

PRC 69  RESOLVED on the MOTION of Councillor Susan Page seconded Councillor Kaylene Allison

That:

1.     The information contained in the report on 2008-09 Business Plans of the Town and Centre Associations be received.

2.     Funding for the Penrith City Centre Association and the St Marys Town Centre Association in the amounts of $286,735 and $215,109 respectively be endorsed to be paid in four equal instalments at the beginning of each quarter.

 

 

6        2008-09 Business Plan of the Penrith Valley Economic Development Corporation       

PRC 70  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Garry Rumble

That:

1.     The information contained in the report on 2008-09 Business Plan of the Penrith Valley Economic Development Corporation be received

2.     Funding in the amount of $369,732 be endorsed to be paid in two equal six monthly instalments in September 2008 for $184, 866 and January 2009 for $184,866.

 

 

7        Economic Development Review Steering Committee Report                                         

PRC 71  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Jim Aitken OAM

          That:

1.   A  new Economic Development Entity be created as a Company limited by guarantee, independent of Council and  incorporating the roles and functions of the Penrith Valley Economic Development Corporation and Council’s     Local Economic Development Department

2.   The process for creating the new entity be via the way of reconstituting the PVEDC to reflect the new directions, role and structure of the new board

3.   The vision, mission, goals and the board structure and its composition as provided in the report be incorporated in the constitution of the new entity

4.   The Entity have a board comprising 14 members with nine members representing industry sectors identified in the report; two members representing the broad Penrith community; two elected representatives from Council and one Council officer being the General Manager or his representative.

5.   The board members for the new entity be selected by a panel headed by the Mayor and comprising two Councillors and two independent members

6.   The board members of the new entity be remunerated through an expense allowance for each sitting to be determined by the Board

7.   Annual funding as outlined in the report be provided by Council to the new entity.

8.   Funding received by Council via the Planning Agreement between Council and Glenmore Park Stage 2 landowners for job creation programs, be provided to the new entity  within a reasonable period after the funds are received by Council

9.   A Management Agreement be prepared which clearly articulates Council’s job creation programs and economic challenges facing the City, mechanisms for the new entity working in collaboration with Council and the City’s business organisations and learning institutions and a set of appropriate key performance indicators that will demonstrate the new entity’s performance in job creation in the City.

 

 

The City in its Broader Context

 

2        Penrith Local Plan - update on key projects                                                                     

PRC 72  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Garry Rumble that the information contained in the report on Penrith Local Plan - update on key projects be received.

 

 

The City as a Social Place

 

3        Delivery of Local  Open Space Plan projects                                                                   

PRC 73  RESOLVED on the MOTION of Councillor Kaylene Allison seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Delivery of Local  Open Space Plan projects be received.

2.     Funding for Stage 3 of Victoria Park, $106,000, be provided from the Penrith Local Open Space Contribution Plan in 2008-09.

3.     A further report discussing the capacity and priorities of both the local and district open space plans be made to a Councillor briefing.

4.     Council give in principle support for the development of a strategy to dispose of surplus land parcels with a view to the funds realised being used for priority open space projects within the city.

 

Councillor Ross Fowler OAM left the meeting, the time being 8:26 pm

 

Councillor Ross Fowler OAM returned to the meeting, the time 8:29 pm

 

4        Proposed Amendment to Council's Procedure for the Assessment of Requests for the Closure of Pedestrian Laneways                                                                                                     

PRC 74  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on Proposed Amendment to Council's Procedure for the Assessment of Requests for the Closure of Pedestrian Laneways be received.

2.     Pedestrian laneways that are determined suitable for closure be physically closed with the use of appropriate fences and gates.

 

3.      The option of constructing low level side fences along the laneway boundary between the building frontage and property boundary for those laneways determined to remain open be included in the procedure.

 

4.      Following physical closure, the option of legal closure and sale be left open and subject to initiation by adjoining property owners.

 

 

 

The City Supported by Infrastructure

 

8        Schoolhouse Creek Pedestrian Bridge                                                                              

PRC 75  RESOLVED on the MOTION of Councillor Garry Rumble seconded Councillor Jim Aitken OAM that the information contained in the report on Schoolhouse Creek Pedestrian Bridge be received.

 

 

Leadership and Organisation

 

9        2008 Meeting Calendar (Oct - Dec) and 2009 Meeting Calendar                                  

PRC 76  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Susan Page

          That:

1.     The information contained in the report on 2008 Meeting Calendar (Oct - Dec) and 2009 Meeting Calendar be received

2.     The Draft 2008 Meeting Calendar for October to December be adopted.

3.     The Draft Meeting Calendar for 2009 be adopted.

 

 

QUESTIONS WITHOUT NOTICE

 

QWN 1      Saunders Park, St Clair/Colyton Little Athletics                                                    

His Worship the Mayor, Councillor Greg Davies requested that an amount of $3,320.00 be allocated from East Ward voted works to cover the cost of raising the drain and repair of long jump pit at Saunders Park to ensure the safety of the athletes.

 

PRC 77  RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Kaylene Allison that the matter be brought forward as a matter of urgency.

 

His Worship the Mayor, Councillor Greg Davies, ruled that the matter was urgent and should be dealt with at the meeting.

 

PRC 78  RESOLVED on the MOTION of Councillor David Bradbury seconded Councillor Kaylene Allison that an amount of $3,320.00 be allocated from East Ward voted works to cover the cost of raising the drain and repair of long jump pit at Saunders Park to ensure the safety of the athletes.

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:40 pm.

 

I certify that these 5 pages are the Confirmed Minutes of the Policy Review Committee Meeting of Penrith City Council held on 18 August 2008.

 

                                     ____________________                ______________

                                                Chairperson                                     Date