CONFIRMED MINUTES

 OF THE POLICY REVIEW COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE PASSADENA ROOM, PENRITH

ON MONDAY 16 FEBRUARY 2009 AT 7:34PM

PRESENT

His Worship the Mayor Councillor Jim Aitken OAM, Councillors Kaylene Allison, Robert Ardill, Greg Davies, Mark Davies, Tanya Davies, Ross Fowler OAM, Jackie Greenow, Prue Guillaume, Karen McKeown, Kath Presdee and John Thain.

 

 LEAVE OF ABSENCE

Leave of Absence was requested on behalf of Councillor Kevin Crameri OAM and Councillor Marko Malkoc for the period 16 February 2009 to 20 February 2009 inclusive as they are representing Council as delegates to the Floodplain Management Authorities Annual Conference.

 

PRC 1  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jackie Greenow that leave of absence be granted to Councillor Kevin Crameri OAM and Councillor Marko Malkoc for the period 16 February 2009 to 20 February 2009 inclusive.

 

 

APOLOGIES

PRC 2  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jackie Greenow  that an apology be received for Councillor Ben Goldfinch.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 17 November 2008

PRC 3  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies that the minutes of the Policy Review Committee Meeting of 17 November 2008 be confirmed.

 

DECLARATIONS OF INTEREST

 

His Worship the Mayor, Councillor Jim Aitken OAM and Councillor Ross Fowler OAM declared a Non-Pecuniary Conflict of Interest –Significant in Item 3 - Advertising Working Party as they are Directors of a Company that owns a newspaper publication circulating withing the City. His Worship the Mayor, Councillor Jim Aitken OAM and Councillor Ross Fowler OAM stated that they would leave the meeting and take no part during discussion of the item.

  

MASTER PROGRAM REPORTS

 

Leadership and Organisation

 

1        2008-2009 Management Plan - December Quarter Review                                            

PRC 4  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Mark Davies

That:

1.     The information contained in the report on 2008-2009 Management Plan - December Quarter Review be received.

2.     The 2008-2009 Management Plan Review as at 31 December 2008, including the revised estimates identified in the recommended budget, be adopted.

3.     Abandonments for 2008-2009 of $230,000 be written off

4.     The recommended reallocations to projects and amendments to Key Performance Indicators, Strategic Tasks and Service Improvements detailed in the report be adopted.

5.     A further report be presented to a Policy Review Committee Meeting on investigations into alternative fuel uses.

 

The City in its Broader Context

 

2        Women's Services Sector Advocacy Strategy

Councillor Prue Guillaume left the meeting, the time being 8:03pm and did not return.

PRC 5  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Karen McKeown

1.      That the information contained in the report on Women's Services Sector Advocacy Strategy be received.

2.      Council endorse the Women’s Services Sector Action Plan for implementation over the period 2009 – 2012.

3.      A further report be prepared detailing the availability of support services to men, and outlining the deficiencies in the provision of these services.

 

Councillor Kath Presdee left the meeting, the time being 8:17pm and did not return.

The City as a Social Place

 

4        City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd - Annual Report and Board of Directors

Councillor Karen McKeown left the meeting, the time being 8:41pm.

Councillor Karen McKeown returned to the meeting, the time being 8:43pm.

PRC 6  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor John Thain

That:

1.     The information contained in the report on City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd - Annual Report and Board of Directors be received.

2.     Council agree to underwrite the operations of the City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd until the presentation to Council of the City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd Annual Report for 2008/09.

3.     Council congratulate the Board of the City of Penrith Regional Indoor Aquatic and Recreation Centre on their success and achievements over the 12 months to the end of June 2008.

4.     Council congratulate the Management and Staff of Ripples for their success and contribution to the centre over the 12 months to the end of June 2008.

5.     Council congratulate Penrith City Council Staff for their contribution to the success and revitalisation of the centre.

 

Having previously declared a Non-Pecuniary Conflict of Interest –Significant in Item 3 - Advertising Working Party,  His Worship the Mayor, Councillor Jim Aitken OAM and Councillor Ross Fowler OAM left the meeting the time being, 9:00pm.

Councillor Greg Davies then took the chair for consideration of Item 3, the time being 9:00pm.

 

Leadership and Organisation

 

3        Advertising Working Party                                                                                                

The Committee noted the non-pecuniary conflict of interests declared at this meeting. It was observed that it would be inappropriate for any Councillor with such a conflict of interest to participate in meetings of the Advertising Working Party.

 

PRC 7  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Advertising Working Party be received

2.     Council reconvene the Advertising Working Party.

3.     All available Councillors be invited to meetings of the Advertising Working Party.

 

His Worship the Mayor, Councillor Jim Aitken OAM and Councillor Ross Fowler OAM returned to the meeting the time being, 9:02pm.

 

There being no further business the Chairperson declared the meeting closed the time being 9:03pm.

 

 

I certify that these 3 pages are the Confirmed Minutes of the Policy Review Committee Meeting of Penrith City Council held on 16 February 2009.

 

 

                                                                                                

                                                Chairperson                                     Date