18 March 2009

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 23 March 2009 at 7:30PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

Alan Stoneham

General Manager

BUSINESS

 

1.           LEAVE OF ABSENCE

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 23 February 2009.

Extraordinary Council Meeting - 2 March 2009.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING THE MEETING

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION

 

8.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Access Committee Meeting - 4 February 2009.

Local Traffic Committee Meeting - 2 March 2009.

Policy Review Committee Meeting - 9 March 2009.

 

9.           MASTER PROGRAM REPORTS

 

10.         URGENT REPORTS (to be dealt with in the master program to which the item relates)

 

11.         QUESTIONS WITHOUT NOTICE

 

12.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 23 March 2009

 

table of contents

 

 

 

 

 

seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

report and recommendations of committees

 

 

master program reports

 


Statement of Recognition of Penrith City’s

Aboriginal and Torres Strait Islander
Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


For members of the public addressing the meeting

 
Council Chambers

Text Box: Lectern

Group Managers                          

                
          

 
Seating Arrangements

 

 

Text Box: Press

Director – Special Operations
David Burns

 

Director
Barry Husking

 

General Manager
Alan Stoneham

His Worship the Mayor
Councillor
Jim Aitken OAM
South  Ward

 

Public Officer
Glenn McCarthy

Minute Clerk

 

Director
Craig Butler

 
 

 

 

 

 

 

 

 


 

 


                                                        

 

 

Text Box: Public Gallery
Text Box: Managers
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Group Managers                          

                
          

 
   


 

2009 MEETING CALENDAR

February 2009 - December 2009

 

 

 

TIME

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meetings

7.30 pm

2

 

6

4v

 

13

3

7ü

12

9

14

23

23

 

25

22*

 

24

28^

 

30

 

Policy Review Committee

7.30 pm

 

9

 

 

15

6

 

14@

 

 

7

16#+

30@

27

18#

 

 

17#+

 

19

16#

 

Councillor Briefing / Working Party / Presentation

7.30 pm

9

2

 

11

1Y

 

10

 

 

2

 

 

16<

20<

 

29

27

31

21

 

23

 

 

#    Meetings at which the Management Plan ¼ly reviews are presented

^    Election of Mayor/Deputy Mayor

#+  General Manager’s presentation – half year and end of year review

@  Strategic Program progress reports [only business]

<    Briefing to consider Draft Management Plan for 2009/2010

ü   Meeting at which the 2008/2009 Annual Statements are presented

v   Meeting at which the Draft Management Plan is adopted for exhibition

Y   Management Plan Councillor Briefings/Public Forum (June)

*     Meeting at which the Management Plan for 2009/2010 is adopted

 

 

-                 Council’s Ordinary Meetings are held on a three-week cycle where practicable.

-                 Extraordinary Meetings are held as required.

-                 Policy Review Meetings are held on a three-week cycle where practicable.

-                 Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee). Should you wish to address Council, please contact the Public Officer, Glenn McCarthy on 4732 7649.

 

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 23 FEBRUARY 2009 AT 7:38PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Jim Aitken OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Executive Officer.

PRESENT

His Worship the Mayor Councillor Jim Aitken OAM, Councillors Kaylene Allison, Kevin Crameri OAM, Greg Davies, Mark Davies, Tanya Davies, Ross Fowler OAM, Ben Goldfinch, Jackie Greenow, Prue Guillaume, Marko Malkoc, Karen McKeown, Kath Presdee and John Thain.

 

 

APOLOGIES

24  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Jackie Greenow that the apology from Councillor Robert Ardill be accepted.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 2 February 2009

25  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Mark Davies that the minutes of the Ordinary Meeting of 2 February 2009 be confirmed.

 

DECLARATIONS OF INTEREST

 

His Worship the Mayor, Councillor Jim Aitken OAM and Councillor Ross Fowler OAM declared a Non-Pecuniary Conflict of Interest –Significant in Item 2 - Report and Recommendations of the Policy Review Committee Meeting held on 16 February 2009 (Item 3 - Advertising Working Party) as they are Directors of a Company that owns a newspaper publication circulating within the City. His Worship the Mayor, Councillor Jim Aitken OAM and Councillor Ross Fowler OAM stated that they would leave the meeting and take no part during discussion of the item.

 

Councillor Greg Davies declared a Non-Pecuniary Conflict of Interest – Significant in Committee of the Whole Item 2 - Legal Matter - 8 Donohoes Road, Mulgoa  as he has previously received a threat of legal action in relation to the matter, and stated that he would leave the meeting and take no part during discussion of the item.

 

Councillor Kevin Crameri OAM declared a Non-Pecuniary Conflict of Interest – Less than Significant in an item to be raised in Confidential Business as the matter indirectly concerns an individual who voluntarily handed out election material for Councillor Kevin Crameri OAM.

 

 

Mayoral Minutes

 

1        Muru Mittigar celebrates 10 years                                                                                   

26  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Ross Fowler OAM that the Mayoral Minute on Muru Mittigar celebrates 10 years be received.

 

 

Reports of Committees

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 2 February 2009                                                                                                                                     

27  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Jackie Greenow that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 2 February, 2009 be adopted.

 

Having previously declared a Non-Pecuniary Conflict of Interest – Significant in Item 2 - Report and Recommendations of the Policy Review Committee Meeting held on 16 February 2009 His Worship the Mayor, Councillor Jim Aitken OAM, and Councillor Ross Fowler OAM left the meeting, the time being 7:44 pm.

 

Councillor John Thain then took the Chair for consideration of Item 2, the time being 7:44 pm.

 

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 16 February 2009                                  

28  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Greg Davies that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 16 February, 2009 be adopted.

 

His Worship the Mayor, Councillor Jim Aitken OAM and Councillor Ross Fowler OAM returned to the meeting, and the Mayor resumed the Chair, the time being 7:45 pm.

 

 

 

 

 

 

 

 

 

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

1        Community Assistance Program 2008-09 Rolling Component- Projects Approved Under Delegation July-December 2008                                                                                       

29  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Tanya Davies that the information contained in the report on Community Assistance Program 2008-09 Rolling Component- Projects Approved Under Delegation July-December 2008 be received.

 

2        Variation to Restrictive Covenant applying to Lot 19 DP 20420 (No. 9) Hornseywood Avenue, South Penrith. Applicant: S & T Tuft;  Owner: S & T Tuft             DA08/1011

30  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Kath Presdee

That:

1.     The information contained in the report on Variation to Restrictive Covenant applying to Lot 19 DP 20420 (No. 9) Hornseywood Avenue, South Penrith be received

2.     The application to vary item “c” of restrictive covenant to DP20420 be approved with item “c” being amended to read “ That no roof of any such building shall be of material other than tiles or pre colour coated metal”

3.     The Common Seal of Penrith City Council be affixed to all necessary documentation to vary the covenant

4.     The development application DA 08/1011 for the deck and awning on Lot 19, DP 20420, 9 Hornseywood Avenue, Penrith be approved, subject to the following conditions:

          Standard Conditions

      A001 – Approved Plans

          A008 – Works to BCA requirements

          A009 – Residential Works DCP

          A019 – Occupation certificate

          A046 – Construction Certificate

          D001 – Erosion and sediment control measures

          D009 – Covering of waste storage areas

          D010 – Waste disposal

          E001 – BCA compliance

          H01F – Stamped plans and erection of site notice

          H013 – Further details of building components

          H030 – Roof finishes

          H041 – Hours of work

          K016 – Stormwater

          Q01F – Notice of commencement and appointment of PCA

          Q05F – Occupation certificate

Special Conditions

4.2     Prior to the issue of a Construction Certificate for the development, the variation of the registration on the use of the land referred to as (c); in the Section 88B instrument attached to the Deposited Plan 20420 shall be registered with the Department of Lands.

4.3     The variation of the covenant shall be in terms approved by Penrith City Council as follows; (c) That no roof of any such building shall be of materials other than tiles or pre colour coated metal.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

 

For

Against

Councillor Jim Aitken OAM

 

Councillor Kaylene Allison

 

Councillor Kevin Crameri OAM

 

Councillor Greg Davies

 

Councillor Mark Davies

 

Councillor Tanya Davies

 

Councillor Ross Fowler OAM

 

Councillor Ben Goldfinch

 

Councillor Jackie Greenow

 

Councillor Prue Guillaume

 

Councillor Marko Malkoc

 

Councillor Karen McKeown

 

Councillor Kath Presdee

 

Councillor John Thain

 

 

13      Development Application DA08/1223 - Proposed Erection of Seven (7) Campus Accommodation Buildings with an associated Common Room facility - Lot 2 DP 1130750 (No. 56) Second Avenue, Kingswood. Applicant: Hassell Ltd;  Owner: University of Western Sydney                                                                                                                                 

31  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

That:

1.       The information contained in the report on Development Application DA08/1223 - Proposed Erection of Seven (7) Campus Accommodation Buildings with an associated Common Room facility - Lot 2 DP 1130750 (No. 56) Second Avenue, Kingswood be received.

 

2.       The subject Development Application be approved, subject to the imposition of the following conditions:

 

Standard Conditions

 

2.1       A001 (Approved plans that are architecturally drawn)

2.2       A011 (Engineering Works DCP)

2.3       A019 (Occupation Certificate)

2.4       A038 (Lighting locations)

2.5       A039 (Graffiti)

2.6       B004 (Dust)

2.7       B005 (Mud/Soil)

2.8        D001 (Implement approved sediment & erosion control measures)

2.9       D002 (Spraygrass)

2.10     D005 (No filling without prior approval)

2.11     D009 (Waste storage area)

2.12     D010 (Appropriate disposal of excavated or other waste)

2.13     D025 (Stormwater disposal)

2.14     E002 (BCA issues)

2.15     E006 (Disabled access and facilities)

2.16     E009 (Annual fire safety-essential fire safety)

2.17     E01A(BCA compliance for Class 2-9)

2.18     G002 (Section 73)

2.19     G004 (Integral Energy)

2.20     H001 (Stamped plans & erection of site notice)

2.21     H002 (All forms of construction)

2.22     H041 (Hours of work)

2.23      L001 (General landscaping)

2.24     L002 (Landscape construction)

2.25     L003 (Report requirement)

2.26     L005 (Planting of plant material)

2.27     L006 (AS requirements)

2.28     L008 (Tree Preservation Order)

Special Conditions

2.29     A Detailed Investigation as described in the Penrith City Council Contaminated Land Development Control Plan 1999 is to be prepared for the site to determine the nature and extent of the contamination. If these investigations reveal that the site requires remediation, then separate approval must be obtained for remediation works and the remediation works must be completed

 

            The investigations referred to in this condition must be prepared in accordance with the Penrith City Council Contaminated Land Development Control Plan 1999 by an appropriately qualified person and to the satisfaction of Council. All investigation reports are to be submitted to Council for consideration. The Detailed Investigation Report is to be submitted to Penrith City Council

 

           

            (Note: Penrith City Council Contaminated Land Development Control Plan defines an appropriately qualified person as a 'person' who, in the opinion of Council, has a demonstrated experience, or access to experience in hydrology, environmental chemistry, soil science, ecotoxicology, sampling and analytical procedures, risk evaluation and remediation technologies. In addition, the person will be required to have appropriate professional indemnity and public risk insurance

 

2.30     The applicant is to ensure that their obligations under the Commonwealth Disability Discrimination Act 1992 have been satisfied prior to the occupation of the proposed buildings

 

2.31      A certificate is to be obtained from a qualified acoustic consultant certifying that the development has been constructed to meet the following criteria:

 

(a)  That any plant and equipment associated with the development (including but not limited to all air conditioning units and the like) does not cause intrusive noise as defined in the Department of Environment and Climate Change’s ‘Industrial Noise Policy’

 

(b)  That any plant and equipment associated with the development (including but not limited to all air conditioning units and the like) does not generate noise that would cause sleep disturbance for adjoining properties and within any habitable rooms within the development. The Department of Environment and Climate Change ‘Industrial Noise Policy’ and ‘Noise Guide for Local Government’ should be used as a guide in addition to the WHO ‘Guidelines for Community Noise’

 

This certificate is to be submitted prior to the issue of an Occupation Certificate

 

2.32      Garbage trucks are only permitted to collect waste from the development between the hours of 8:00am and 6:00pm Monday to Friday

 

2.33      A drainage design plan, detailing the proposed method of stormwater drainage disposal by gravity is to be made. The revised plan is to comply with AS3500 and is to detail pipe sizes, grades, pit invert levels and finished surface levels. The revised plan is to also assess the existing on-site-detention system and its capacity to cater for increased flows from the development

 

2.34      Engineering design drawings are to be prepared strictly in accordance with Penrith Development Control Plan 2006 Part 2.3 Engineering Works and the Guidelines for Engineering Works for Subdivisions and Developments Part 1 – Design

 

2.35      All car parking and manoeuvring areas associated with the subject shall be in accordance with AS 2890.1- 2004 and Council’s requirements

 

2.36      The development shall remain under the care and control of the University of Western Sydney for the purposes of ‘public benefit’ as directed by Circular D6 -‘Crown Development Applications and Conditions of Consent’ issued by the Department of Urban Affairs and Planning, September 1995. Should the management and operation of the development be used for commercial purposes, then a modification of consent would be required

 

             This condition is imposed in accordance with Penrith City Council’s Section 94 Contributions Plan(s) for Drainage and Roadworks. Based on the current rates detailed in the accompanying schedule attached to this Notice, $149,888 is to be paid to Council prior to an Occupation Certificate being issued for this development (the rates are subject to quarterly reviews). If not paid within the current quarterly period, this contribution will be reviewed at the time of payment in accordance with the adopted Section 94 plan. The projected rates of this contribution amount are listed in Council’s Fees and Charges Schedule

 

Council should be contacted prior to payment to ascertain the rate for the current quarterly period. The Section 94 invoice accompanying this consent should accompany the contribution payment

 

The Section 94 Contributions Plan for the Werrington Enterprise Living and Learning (WELL) may be inspected at Council’s Civic Centre, 601 High Street, Penrith

 

3.       Council’s General Manager exercise his delegated authority to resolve whether condition 2.36 is imposed on the consent in accordance with Section 94 of the Environmental Planning and Assessment Act 1979 and any relevant contributions plan in force on any request by the applicant for a review of the proposed consent.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

 

For

Against

Councillor Jim Aitken OAM

 

Councillor Kaylene Allison

 

Councillor Kevin Crameri OAM

 

Councillor Greg Davies

 

Councillor Mark Davies

 

Councillor Tanya Davies

 

Councillor Ross Fowler OAM

 

Councillor Ben Goldfinch

 

Councillor Jackie Greenow

 

Councillor Prue Guillaume

 

Councillor Marko Malkoc

 

Councillor Karen McKeown

 

Councillor Kath Presdee

 

Councillor John Thain

 

 

 

 

14      The Australian Chapter of the Alliance for Healthy Cities - National Conference 25 - 27 March 2009 - Surfers Paradise                                                                                          

32  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on The Australian Chapter of the Alliance for Healthy Cities - National Conference 25 - 27 March 2009 - Surfers Paradise be received.

2.     Council nominate Councillor Marko Malkoc to attend the Australian Chapter of the Alliance for Healthy Cities – National Conference 25-27 March 2009, and grant leave of absence as appropriate.

 

The City In Its Environment

 

3        Support for Earth Hour 2009                                                                                             

33  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Tanya Davies

That:

1.     The information contained in the report on Support for Earth Hour 2009 be received

2.     Council participate in and promote Earth Hour 2009 in the terms indicated in the report.

 

 

The City Supported by Infrastructure

 

4        Tender Number 07-08/09 Construction of Skate Park Facilities at Cranebrook            

34  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Greg Davies

That:

1.     The information contained in the report on Tender Number 07-08/09 Construction of Skate Park Facilities at Cranebrook be received.

2.     Council accept the tender from Convic Skate Parks Pty Ltd for the construction of the Cranebrook Skate Park works for a lump sum cost of $302,000 (excluding GST).

3.     A further report be presented to a future Policy Review Committee meeting, on the development of a policy on tender processes in circumstances similar to this tender.

 

 

Leadership and Organisation

 

5        Audit Committee                                                                                                                 

35  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies that the information contained in the report on Audit Committee be received.

 

6        Constitutional Summit and the Regional Cooperation and Development Forum           

36  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

That:

1.     The information contained in the report on Constitutional Summit and the Regional Cooperation and Development Forum be received.

2.     Council endorse the position taken by the Summit on Constitutional recognition.

3.     Council provide appropriate support for the Australian Local Government Association efforts in seeking Constitutional recognition of local government.

 

 

9        Council Property - Electricity Easements over Three Public Reserves within Cranebrook    

37  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

That:

1.     The information contained in the report on Council Property - Electricity Easements over Three Public Reserves within Cranebrook be received

2.     Council grant Integral Energy an easement for underground cables 1 metre wide over Lot 1190 DP 801781, Mozart Place, Cranebrook.  Council accept compensation in the amount of $5,500 plus GST.

3.     Council grant Integral Energy an easement for padmount substation 2.75 x 5.5 metres over Lot 996 DP 803591, Andromeda Drive, Cranebrook.  Council accept compensation in the amount of $5,500 plus GST.

4.     Council grant Integral Energy an easement for padmount substation 2.75 x 8 metres over Lot 245 DP 816745 Goldmark Crescent, Cranebrook.  Council accept compensation in the amount of $5,500 plus GST.

5.     Integral Energy to bear all reasonable costs associated with the granting of the easements.

6.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

 

10      WSROC Group Tender Reference WR01-08/09 for the provision of Pavement Marking Services                                                                                                                               

38  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

That:

1.     The information contained in the report on WSROC Group Tender Reference WR01-08/09 for the provision of Pavement Marking Services be received

2.     Gumbay Holdings Pty Ltd trading as Avante Linemarking be appointed as the Preferred Contractor for all Pavement Marking Services on an as required basis for an initial period of 2 years with an option to extend the agreement for a further 2 x 1 year periods(subject to satisfactory performance) with provision for rise & fall.

 

3.     Combined Traffic Management and Menai Linemarking Services (A Division of Workforce International) be appointed as the second and third back up contractors respectively.

 

 

11      WSROC Group Tender Reference WR03-08/09 for the Supply & Delivery of Road Traffic Signs and associated hardware                                                                                          

39  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

That:

1.     The information contained in the report on WSROC Group Tender Reference WR03-08/09 for the Supply & Delivery of Road Traffic Signs and associated hardware. be received.

2.     Road Signs and Marking Supplies Pty Ltd trading as Road Management Solutions be appointed as the preferred Supplier of Road Traffic Signs and associated hardware for a period of 3 years with an option to extend the arrangements for a further 2x 1 year periods subject to satisfactory performance with provision for rise & fall.  

 

 

12      Summary of Investments & Banking for the period 1 January 2009 to 31 January 2009        

40  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

That:

1.     The information contained in the report on Summary of Investments & Banking for the period 1 January 2009 to 31 January 2009. be received

2.     The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 January 2009 to 31 January 2009 be noted and accepted

3.     The graphical investment analysis as at 31 January 2009 be noted.

 

 

7        Model Code of Conduct ~ Update on the requirement to appoint  a  Conduct Review Committee                                                                                                                           

41  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Ben Goldfinch

That:

1.     The information contained in the report on Model Code of Conduct ~ Update on the requirement to appoint  a  Conduct Review Committee be received.

2.     The Council accepts that in the event there is a need to appoint a Sole Reviewer / Conduct Review Committee the General Manager selects the relevant person(s) from the Panel of persons recommended by WSROC.

 

 

8        Australian Local Government Women's Association 2009 NSW State Annual Conference and 2009 Biennial National Conference                                                                                   

42  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Ben Goldfinch

That:

1.     The information contained in the report on Australian Local Government Women's Association 2009 NSW State Annual Conference and 2009 Biennial National Conference be received.

2.     Councillors Prue Guillaume, Karen McKeown, Kath Presdee, Kaylene Allison, Tanya Davies and Jackie Greenow be Council’s delegates at the ALGWA’s 56th Annual NSW State Conference, to be held in Queanbeyan from 19 to 22 March 2009, and leave of absence be granted as appropriate.

3.     Councillors Karen McKeown, Jackie Greenow and Tanya Davies be Council’s delegates at the 2009 ALGWA National Biennial Conference, to be held in Adelaide from 15 to 17 April 2009, and leave of absence be granted as appropriate.

4.     An urgent report be presented to the next Policy Review Committee meeting regarding Council’s policy on the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors.

 

 

QUESTIONS WITHOUT NOTICE

 

QWN 1      Glenmore Park Stage 2 Project - Recreational Facilities                                       

Councillor Prue Guillaume requested a report to Council on plans to include recreational fields/facilities as part of the Glenmore Park Stage 2 Project.

 

 

QWN 2      Council-owned building - 3 Castlereagh Street, Penrith - Wheelchair Ramp        

Councillor Prue Guillaume requested a memo reply concerning the ramp leading into the building at 3 Castlereagh Street, Penrith, which is too steep for residents in wheelchairs to use.

 

QWN 3      New Green Bin Service - Community Education Program                                     

Councillor Prue Guillaume requested a memo reply to all Councillors concerning simplifying the language to be used to describe Council’s new Green Bin service, as part of the community education program to be implemented around the introduction of the service.

 

QWN 4      2009 Australian Open Canoe Slalom Championships                                             

Councillor Kath Presdee requested that a letter of congratulations be sent to the Australian Canoe Federation on the results of the Australian Open Championships which were held at the Penrith Whitewater Stadium on 21-22 February 2009.

 

QWN 5      Path Paving Program                                                                                                

Councillor Kath Presdee requested a memo reply to all Councillors providing details of the savings on the path paving program, of approximately $150,000, and detailing the reasoning behind the savings being used to repay loans rather than being used for additional path paving projects.

 

QWN 6      Lighting in Kingswood Carpark                                                                               

Councillor John Thain requested a memo reply concerning the provision of more efficient lighting in the Kingswood Carpark, on the Copeland Street side. 

 

QWN 7      Debrincat Avenue and Glossop Street, North St Marys                                        

Councillor John Thain requested that the Local Traffic Committee investigate the incidence of traffic accidents on the corner of Debrincat Avenue and Glossop Street.

 

QWN 8      Antisocial Behaviour - Cambridge Park/Cambridge Gardens Area                      

Councillor John Thain requested a memo reply to all Councillors regarding the incidence of antisocial behaviour, mainly graffiti and noise, occurring in evenings primarily in drains in the Cambridge Park/Cambridge Gardens area.

 

QWN 9      99 Victoria Street, Werrington and 99 Victoria Street, Cambridge Park              

Councillor John Thain requested a memo reply concerning a possible solution to the problem of 99 Victoria Street, Werrington and 99 Victoria Street, Cambridge Park being confused regarding mail, deliveries and ambulance call outs, with these often being directed to the wrong address.

 

QWN 10    Glenmore Park Child Precinct                                                                                  

Councillor Mark Davies requested a report to Council regarding the funding of the proposed Glenmore Park Child Precinct being provided by way of Section 94 funding, given the uncertainty surrounding projected Section 94 funding.

 

QWN 11    Request for Report concerning potential Tenderers offering Cadetships and Apprenticeships                                                                                                                            

Councillor Mark Davies requested a follow up to his request for a report to Council concerning potential tenderers being requested to provide details of any cadetships, apprenticeships or training they have taken on.

 

QWN 12    Dumping of Rubbish - Angophora Avenue, Kingswood                                          

Councillor Mark Davies requested a memo reply detailing urgent action taken to remove rubbish dumped on vacant land in Angophora Avenue, Kingswood.

 

 

Committee of the Whole

 

43  RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Tanya Davies that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 8:05 pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Kevin Crameri OAM  seconded Councillor Mark Davies  that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

Leadership and Organisation

 

2        Legal Matter - 8 Donohoes Road, Mulgoa                                                                      

 

This item has been referred to Committee of the Whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Having previously declared a Non-Pecuniary Conflict of Interest – Significant in Committee of the Whole Item 2 - Legal Matter - 8 Donohoes Road, Mulgoa  Councillor Greg Davies left the meeting, the time being 8:06 pm, and did not return.

 

The meeting resumed at 8:27 pm and the General Manager reported that the Committee of the Whole met at 8:06 pm on 23 February 2009, the following being present

 

His Worship the Mayor Councillor Jim Aitken OAM, Councillors Kaylene Allison, Kevin Crameri OAM, Mark Davies, Tanya Davies, Ross Fowler OAM, Ben Goldfinch, Jackie Greenow, Prue Guillaume, Marko Malkoc, Karen McKeown, Kath Presdee, and John Thain

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

Councillor Kevin Crameri OAM declared a Non-Pecuniary Conflict of Interest - Less than Significant in an item to be raised in Confidential Business as the matter indirectly concerns an individual who voluntarily handed out election material for Councillor Kevin Crameri OAM.

 

CONFIDENTIAL BUSINESS

 

2        Legal Matter - 8 Donohoes Road, Mulgoa                                                                      

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Mark Davies

CW2 That:

1.     The information contained in the report on Legal Matter - 8 Donohoes Road, Mulgoa be received.

2.     The recommendations made in the report on Legal Matter - 8 Donohoes Road, Mulgoa be adopted.

Councillors Jackie Greenow and John Thain requested that their names be recorded as having voted against the Motion.

 

 

 

ADOPTION OF Committee of the Whole

 

44  RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Tanya Davies that the recommendation contained in the Committee of the Whole and shown as CW2 be adopted.

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:28 pm.


UNCONFIRMED MINUTES

 OF THE EXTRAORDINARY COUNCIL MEETING OF PENRITH CITY COUNCIL HELD IN THE

PASSADENA ROOM

ON MONDAY 2 MARCH 2009 AT 7:32PM

PRESENT

His Worship the Mayor Councillor Jim Aitken OAM, Councillors Kaylene Allison, Robert Ardill, Kevin Crameri OAM, Greg Davies, Mark Davies, Tanya Davies, Ben Goldfinch, Jackie Greenow, Prue Guillaume, Marko Malkoc, Karen McKeown, Kath Presdee and John Thain.

 

APOLOGIES

45  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Karen McKeown that an apology from Councillor Ross Fowler OAM be accepted.

 
DECLARATIONS OF INTEREST

There were no declarations of interest.

 

Councillor John Thain requested that Item 2 - Grant Application under the Regional & Local Community Infrastructure Program - Penrith Commuter Carpark be deferred and dealt with after Committee of the Whole.

 

46  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Jackie Greenow that Item 2 be deferred for consideration until after Committee of the Whole.

 

 

MASTER PROGRAM REPORTS

 

The City In Its Environment

 

1        Regional Local Community Infrastructure Program - Revised Project List                   

47  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Robert Ardill

That:

1.     The information contained in the report on Regional Local Community Infrastructure Program - Revised Project List be received.

2.     The project list for the RLCIP Community grant be modified as indicated in This report.

3.     The external disabled toilet at the PVCP be constructed as an extension to the existing contract from saving in the contract.

4.     Representations be made seeking a reversal of the GST obligations in the grant.

 

5.     In the event that GST is not applicable, the original grant submission be submitted.

Committee of the Whole

 

48  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Mark Davies the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 7:35pm.

 

 

1        Presence of the Public

 

CW1 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Mark Davies that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

City in its Broader Context

 

2        Commercial Matter - North Penrith Urban Area                                                             

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

The meeting resumed at 7:37pm and the General Manager reported that the Committee of the Whole met at 7:35pm on Monday 2 March 2009, the following being present

 

His Worship the Mayor Councillor Jim Aitken OAM, Councillors Kaylene Allison, Robert Ardill, Kevin Crameri OAM, Greg Davies, Mark Davies, Tanya Davies, Ben Goldfinch, Jackie Greenow, Prue Guillaume, Marko Malkoc, Karen McKeown, Kath Presdee and John Thain

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

CONFIDENTIAL BUSINESS

 

2        Commercial Matter - North Penrith Urban Area                                                             

RECOMMENDED on the MOTION of Councillor John Thain seconded Councillor Ben Goldfinch

CW2 That:

1.     The information contained in the report on Commercial Matter - North Penrith Urban Area be received.

2.     Council endorse the actions outlined in the report.

 

 

 

 

 ADOPTION OF Committee of the Whole

 

49  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Mark Davies that the recommendation contained in the Committee of the Whole and shown as CW2 be adopted.

 

 

MASTER PROGRAM REPORTS

 

The City In Its Environment

 

 

2        Grant Application under the Regional & Local Community Infrastructure Program - Penrith Commuter Carpark                                                                                                            

50  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Grant Application under the Regional & Local Community Infrastructure Program - Penrith Commuter Carpark be received.

2.     Council’s application be amended to reflect a $10m grant for the Penrith Commuter Carpark.

3.     The Federal Member for Lindsay, David Bradbury MP, be thanked for his assistance in this matter.

 

 

Councillor John Thain requested that the unanimous vote in favour of the motion be recorded.

 

There being no further business the Chairperson declared the meeting closed the time being 7:45pm.

 

 



PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·     Their name;

 

·     Organisation or group they are representing (if applicable);

 

·     Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·     Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·           The interest of the speaker (e.g. affected person, neighbour, applicant,        applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

 

Glenn McCarthy

Public Officer

02 4732 7649                                                       

   


Reports of Committees

 

Item                                                                                                                                       Page

 

1        Report and Recommendations of the Access Committee Meeting held on 4 February 2009

 

2        Report and Recommendations of the Local Traffic Committee Meeting held on 2 March 2009

 

3        Report and Recommendations of the Policy Review Committee Meeting held on 9 March 2009

 

 



Ordinary Meeting

23 March 2009

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Access Committee MEETING

HELD ON 4 February, 2009

 

 

 

PRESENT

Councillor Jackie Greenow (Chair), Sherille Stephens, Ronda Hopkins, John Farragher, Denise Heath, Councillor Prue Guillaume.

 

IN ATTENDANCE

 

Ben Felten, Disability Access Officer; Joe Ibbitson, Community Program Co-ordinator; Andrew Robinson, Recreation Manager; Graham Howe, Acting Building Projects and Maintenance Co-ordinator; David Burns, Recreation Projects Officer; Hans Meijer, Asset Systems Engineer; Ruth Byrnes, Public Domain Co-ordinator; Erich Weller, Community and Cultural Development Manager; Vanessa Muscat, Environmental Health and Building Surveyor; Steve Barratt, Building Regulatory Co-ordinator; Peter Wood, Development Assessment Co-ordinator; Kate Montague, Development Officer Central Region, NSW Sport and Recreation.

 

APOLOGIES

Apologies were accepted from Tricia Hitchen, Councillor Robert Ardill.

 

CONFIRMATION OF MINUTES - Access Committee Meeting - 3 December 2008

The minutes of the Access Committee meeting of 3 December 2008 were confirmed.

 

DECLARATIONS OF INTEREST

 

No declarations of interest.

 

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

4       Disability Sport and Physical Activity Forum                                                                    

 

Joe Ibbitson introduced Kate Montague from NSW Sport and Recreation.

 

Joe Ibbitson advised that Kate Montague had attended the International Day for People with a Disability in December 2008.  It is proposed that a Disability Sport and Physical Activity Forum will be held in Penrith in 2009.

 

Andrew Robinson introduced David Burns who is the Recreation Officer working on the Disability Sport and Physical Activity Forum.

 

Kate Montague reported that discussion about the forum is underway in Penrith.  The forum will be a networking opportunity between providers for people with a disability, people with a disability, their carers, and local sporting bodies.

 

David Burns advised that this forum is demand based and community driven.  The Disability Sports and Physical Activity Forum is proposed to be held on 2nd June.

 

During the Disability Sports and Physical Activity Forum planning in early June a sports disability project will be developed.  The disability project will be launched in October during Active Penrith month, a month of activity promoting healthy lifestyle and healthy living.

 

Kate Montague advised that the Department of Sport and Recreation would do the promotion and the flyers.

 

There was some discussion about a suitable time and day for the forum.  Joe Ibbitson advised that the forum would be held at Council.

 

RECOMMENDED that:

 

1.     The information contained in the report on Disability Sport and Physical Activity Forum be received.

2.     Kate Montague from the NSW Department of Sport and Recreation and David Burns, Council’s Recreation Officer, be thanked for the presentation on the proposed Disability Sport and Physical Activity Forum.

 

Kate Montague left the meeting.

 

7        Late Report – Proposed Scope of Works for Improvements to Penrith Swim Centre

 

Andrew Robinson advised the Committee of the proposed scope of works for improvement to Penrith Swim Centre.  Funding has been secured from the 2009/10 budget to progress works to improve accessibility of the centre.  These works include upgrades to the change rooms, expansion of the office space, an upgrade to the Quarterdeck, an upgraded kitchen, refurbishment of the amenities block which includes accessible toilet and showers, baby change facilities, and a dedicated first aid room.

 

Andrew Robinson asked members of the Committee if they had specific needs or requirements for the refurbishment. 

 

Andrew Robinson advised that the scope of works does not require a DA process.  Currently there are brief sketch plans available for the amenities block element of the project.

 

Ben Felten advised that as part of Council’s Disability Action Plan John Moxon undertook an audit of the pool and there is a detailed access report.

 

Issues considered by the Committee include:

 

·    accessible parking bay in the front of the swim centre

·    an accessible shower within the accessible toilet

·    counter heights in the upgraded kitchen

·    sluice toilet

·    ramps and accessible spaces in the carpark

 

Ben Felten has been working on obtaining quotes for a pool hoist – permanent and portable types.  The therapist at Council’s hydrotherapy centre advised that their hoist is used by 15-20 people per day. 

 

Ben Felten advised that Blacktown, which is an indoor pool, is the only fully accessible swimming pool in Western Sydney.  Penrith Swim Centre when refurbished could be the only outdoor accessible swimming pool in NSW.

 

Andrew Robinson supported the need to exceed the Building Code of Australia in regard to accessibility at the Penrith Swim Centre.

 

Andrew Robinson agreed to update the Committee on building works at the next meeting.

 

RECOMMENDED that:

 

1.      The information regarding the Proposed Scope of Works for Improvements to Penrith Swim Centre be received.

 

2.      The Access Committee consider a prioritised list of improvements, inclusions and design considerations for Penrith Swim Centre which can be implemented in a staged approach at the facility within available budgets.

 

Andrew Robinson left the meeting at 6.05pm.

 

1       Proposed Toilet Block Replacement Program                                                                  

 

Ruth Byrnes advised that funding was available through the 2008/09 Management Plan allocation for a 10 year toilet replacement program.  The current public toilets will be replaced at the rate of one per year with a new contemporary designed accessible toilet block.

 

Werrington Lakes will be the first site to acquire a new toilet block.  The existing toilet block has been closed for two years due to vandalism.  The toilet block will be highly visible from the carpark and playing field.  Council officers are working on this proposal - maintaining safety and surveillance issues, improved accessibility and facilities in the toilet block.  The toilets will be parent friendly, unisex, with MLAK facilities.  A sluice will be provided.

 

Ronda Hopkins asked where the grab rails would be.  Ruth Byrnes replied that they would probably be on both sides.  The actual details of the specifications have not been completed as yet. 

 

Ruth Byrnes advised that universal design principles would be applied which allows use by everyone.  A standard design will be developed and tailored to fit the specific site.  A cubicle may be added or taken off depending on the level of use.  External finishes will be painted brick.  There will be metal poles and a metal roof.  Large tiles will be used inside with contrasting colours, natural lighting and ventilation, tactile signage, path finding indicators and slip-proof flooring.

 

The committee discussed the following issues:

 

·    putting a change table in the unisex toilet

·    vandalism issues

·    types of doors – sliding doors, doors that open towards a person, doors on a swivel.

 

Ruth Byrnes advised that the list of amenities and sites may change and they are not listed in any particular order in the report.

 

RECOMMENDED that the information contained in the report on Proposed Toilet Block Replacement Program be received.

 

Ruth Byrnes left the meeting at 6.25pm.

 

2       Development Application Referral to the Access Committee                                         

DA08/1253     90 Place Long Day Care Centre, Grays Lane, Cranebrook

 

Peter Wood advised that this application had previously been refused under delegation.  This is a new long day care application to Council.

 

The previous application had a B&A component.  The current application is for 90 children in long day care.

 

There is a single storey building at grade as is the carparking area.  Dedicated wheelchair access is proposed in close proximity to the entrance.  There are ramps and dedicated toilet provision within the centre.  There are no external or internal stairs throughout the site.  Change in level across the site about 1.5m – by cut and fill so that it is level.

 

Issues identified by the Committee:

 

·    ramps going from the carpark to the footpath

·    exiting the back of a van is an issue of safety

·    disabled toilet accessibility

·    doors.

 

DA08/1256     Our Lady of the Rosary Primary School at St Marys, Mamre Road, Saddington Street, Edgar Street

 

It is proposed to consolidate the kindergarten with the primary school – demolition of the existing library and associated outbuildings, alterations and additions to two existing classrooms and construction of a resource centre, canteen building, covered walkway and provision of a new carpark area and drop-off and pick-up area.

 

The following issues were discussed:

 

·    wheelchair accessible carparking space – inappropriate location

·    expanding on the land to the west for the parking area

·    a new staff and visitors parking area, new peak period carparking area and new set down and pick up area

·    66 carpark spaces to be provided

·    the application has been referred to the RTA re issue of traffic and parking

·    disabled carpark should be close to the building

·    ramps be provided to the footpath

·    the second storey classrooms and existing demountable will continue to be used

·    concern about children with physical problems and if they will have access.

 

RECOMMENDED that the information contained in the report on Development Application referral to the Access Committee be received.

 

3       Draft Disability Access to Premises Building Standards                                                 

Vanessa Muscat introduced the report on Draft Disability Access to Premises Building Standards.  At the last meeting of the Access Committee it was requested that the committee be advised on how they could provide input to ensure that building standards are compatible with contemporary needs of a person with a disability.

 

The draft standards have been written in an attempt to resolve the current problem with the relationship between the Disability Discrimination Act (DDA) and the Building Code of Australia (BCA).  The report details where to make representations or send submissions.  Submissions close on 27 February 2009.

 

In relation to the standards, Denise Heath asked about the issue with the door locks.  Ronda Hopkins said that if the lock is too close to the doorframe a person with arthritis cannot access the lock.

 

Ben Felten advised that there are two handles to attach to the MLAK key – they are available on the MLAK website.  On the Paraquad website adaptable devices can be purchased online.

 

Councillor Prue Guillaume left the meeting at 7.10pm.

 

RECOMMENDED that the information contained in the report on Draft Disability Access to Premises Building Standards be received

 

5       Disability Action Plan Stage 2                                                                                            

 

Joe Ibbitson introduced the report and advised that the Disability Action Plan Stage 2 will build on successes of Council’s first Disability Action Plan.

 

There has been a review of the timetable for completion of the Disability Action Plan Stage 2 over the last year.  There has been a key staff vacancy for over 12 months within the Community and Cultural Development Department.  This position was advertised twice last year.  It has recently been advertised again as a full-time position for Community Development Officer-Older People.  There will be a new part-time position for Community Development Officer-Disability Services.  Additional funding was received just before Christmas and hopefully there will be a better response with restructuring of the position.  Resources within the department have been re-prioritised to allow the restructure.

 

Urbis Consultants have been commissioned to undertake some further work in documenting the outcomes from the workshops.  This section of the process should be finalised in early to mid March.  The five key themes drawn out of the information gathered from the consultations are:

 

·    Environmental, Local and Transport Planning

·    Development, Design and the Built Environment

·    Access to Information

·    Human Resources, EEO and Training

·    City Leadership, Promotion and Strategic Partnerships.

 

RECOMMENDED that the information contained in the report on Disability Action Plan Stage 2 be received.

 

6       Disability Awareness Training for Councillors                                                                 

 

Ben Felten advised that training is a key component of the Disability Action Plan.  There have been a number of training sessions held for staff and Councillors. 

 

In 2005 Disability Awareness Training was provided to all Councillors.  With the election of new Councillors it is now an appropriate time to provide them with a similar training package.  This training will comprise practical, strategic and awareness issues and is proposed to be held on Monday 9th March.

 

Suzanne Coleman and John Little from Australian Employers Network on Disability will provide the training.  Materials will be handed out to Councillors including an advanced version of the Welcoming Customers with a Disability booklet.

 

RECOMMENDED that the information contained in the report on Disability Awareness Training for Councillors be received.

 

GENERAL BUSINESS

 

GB 1          Proposal for Existing Commercial Building Access

                  

John Farragher spoke to a letter he had written regarding access to existing commercial buildings and possible tax concessions by the government for the cost of redevelopment to provide access.

 

Councillor Greenow suggested that this matter be discussed at the next meeting when Committee members and Council staff have had time to consider the suggestion.

 

Councillor Greenow requested that Councillor Robert Ardill be given a copy of John Farragher’s letter.

 

GB 2          DA Referrals Procedures Powerpoint Presentation                                               

Vanessa Muscat advised that she had copies of the Powerpoint presentation on CD to hand out.

 

 

GB 3          Development Applications                                                                                        

Denise Heath enquired why the Development Applications were emailed each week.

 

Steve Barratt reported that the list provided is to advise Committee members of upcoming development applications and if there any are of interest they can be flagged and looked at further.  If clarification is required on particular issues that can also be given. 

 

Vanessa Muscat advised that in some instances a specific meeting could be called for a particular development.

 

GB 4          Process within Council for Dealing with Complaints

 

Sherille Stephens advised that there were footpaths near K-Mart where she cannot travel and asked who to report it to.  Hans Meijer said he would take the details.

 

Councillor Greenow asked if a report could come to the Committee advising how to deal with complaints and who to contact.

 

GB 5          Footpath being used as a Driveway                                                                         

 

Ronda Hopkins advised of a pram ramp for access to the footpath being used as a driveway.  It was advised that the police should be contacted as this is a safety issue.

 

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 7.46pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 4 February, 2009 be adopted.

 

 

 


Ordinary Meeting

23 March 2009

The City Supported by Infrastructure

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 2 March, 2009

 

 

 

PRESENT

Michael Alderton - Road Network Services Engineer (Chairperson), Wayne Mitchell - Group Manager City Infrastructure, Councillor Karen McKeown – Representative for the Member for Mulgoa, Pat Sheehy – Representative for the Member for Londonderry, Tim Horan – Representative for the Member for Penrith, Constable Bill Pearce - Penrith Police, Senior Constable Mark Elliott – St Marys Police, James Suprain - Roads and Traffic Authority, Daniel Davidson – Road Safety Co‑ordinator, Ibrahim El-Jamal – Trainee Engineer

 

IN ATTENDANCE

Steven Purvis – Ranger

 

APOLOGIES

Councillor Greenow, David Drozd – Senior Traffic Engineer

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 2 February 2009

The minutes of the Local Traffic Committee Meeting of 2 February 2009 were confirmed, with an amendment to be noted that Pat Sheehy – Representative for the Member for Londonderry was present at this meeting.

 

DECLARATIONS OF INTEREST

There were no declarations of interest.

 

 

MASTER PROGRAM REPORTS

 

The City Supported by Infrastructure

 

1        Emu Plains Railway Station Commuter Carpark off Lee Street, Emu Plains - Proposed Provision of 10km/h Shared Zone                                                                                      

RECOMMENDED

That:

1.     The information contained in the report on Emu Plains Railway Station Commuter Carpark off Lee Street, Emu Plains - Proposed Provision of 10km/h Shared Zone be received.

2.     A ‘10km/h Shared Zone’ be implemented in Emus Plains Railway Station Carpark on the northern side, off Lee Street, Emu Plains.

3.     The resident be advised.

 

 

2        Carinya Avenue, St Marys - Request for Provision of Carpark Linemarking               

RECOMMENDED

That:

1.     The information contained in the report on Carinya Avenue, St Marys - Request for Provision of Carpark Linemarking be received.

2.     Option 2 – Upgrade of Boundary and Entry/Exit points be adopted, with funding being considered from future City Works budgets.

3.     Councillor McKeown be advised of Council’s resolution.

 

 

3        Post Office Road, Castlereagh - Proposed Intersection Upgrade at Castle Street        

RECOMMENDED

That:

1.     The information contained in the report on Post Office Road, Castlereagh - Proposed Intersection Upgrade at Castle Street be received.

2.     Give Way’ signs and associated holding lines be provided on Castle Street at the intersection of Post Office Road.

3.     BB lines and RRPMs be provided on Post Office Road for a distance of 30m from the intersection of Castlereagh Road.

4.     The resident be advised of Council’s resolution.

 

 

4        Copeland Street, Kingswood - Provision of 'No Stopping' Signs at the Intersection of Phillip Street                                                                                                                                   

RECOMMENDED

That:

1.     The information contained in the report on Copeland Street, Kingswood - Provision of 'No Stopping' Signs at the Intersection of Phillip Street be received.

2.     All existing ‘No Parking’ restrictions on Copeland Street and Phillip Street, Kingswood, associated with the roundabout at the intersection, be replaced with ‘No Stopping’ restrictions.

3.     The resident be advised of Council’s resolution.

 

 

 

 

 

 

 

5        Crana St, St Marys - Proposed Modification to Existing 'No Parking' Restrictions     

RECOMMENDED

That:

1.     The information contained in the report on Crana St, St Marys - Proposed Modification to Existing 'No Parking' Restrictions be received.

2.     The existing 22m ‘No Parking’ zone on the northern side of Crana Street, St Marys be reduced to 10m of timed ‘No Parking’, with an addition of 12m of timed ‘1 Hour Parking 8:30am–6:00pm Monday to Friday & 8:30am–12:30pm Saturday’.

3.     Penrith City Council Rangers be advised of the modifications.

 

GENERAL BUSINESS

 

 

GB 1          Severn Street, St Marys – Proposed Temporary Road Closure on Saturday, 18 April 2009  (Raised Council)                                                                                                                

Council’s Road Network Services Engineer advised of a request from a local motorcycle club for approval for a temporary road closure in Severn Street, St Marys between 6:00am and 6:00pm on Saturday, 18 April 2009, for the purpose of holding their annual open day and street fair.

The application and Traffic Management Plan has been submitted to Council by Traffic Technologies (an accredited traffic management group) on behalf of the club.

The Roads and Traffic Authority (RTA) representative advised that this is a Class 3 Event, which does not require any RTA approval.

RECOMMENDED

That:

1.   The organiser/applicant deliver letters to all property owners/tenants in the affected streets and advertise the proposed temporary road closure in local newspapers at least two weeks prior to the event.

 

2.   The organiser/applicant co-ordinate with Council’s Traffic & Special Events Co‑ordinator (Gary Lawson on telephone 4732-7562) regarding appropriate signage and barricades required for the event, and to advise points of delivery for these facilities.

 

3.   The organisers obtain separate Police approval.

 

4.   The organisers follow Police directions.

 

5.    The organisers place barricades and provide marshals where required by the approved TMP.

 

 

 

6.   The organisers indemnify Council prior to the event against all claims for damage or injury which may result from conducting the event.

 

7.   The organisers submit to Council a copy of Public Liability Insurance of $10 million, prior to the event.

 

8.    The organisers provide documentary evidence that the event fully complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

 

9.   All documentation conditioned be submitted to Council for information purposes at least one week prior to the event.

10. The event organiser to notify emergency services authorities, ie, Fire Brigade and Ambulance Service, of the temporary closure.

 

GB 2          William Howell Drive, Glenmore Park - Request for Time Extension to ‘Kiss & Ride’ Zone  (Raised Penrith Police)                                                                                                     

The Penrith Police representative raised a request on behalf of the Glenmore Park Action Group (GPAG) for a time extension at the existing ‘Kiss & Ride’ zone in William Howell Drive, Glenmore Park, outside Bethany Catholic Primary School.  The school hours have been extended to 2:45pm and GPAG has requested that the existing ‘Kiss & Ride’ zone be extended to 3:30pm to accommodate the large number of vehicles using the zone.

RECOMMENDED

That:

1.   The existing ‘Kiss & Ride’ zone in William Howell Drive, Glenmore Park, outside Bethany Catholic Primary School, be extended to 3.30pm.

2.   The Glenmore Park Action Group be advised of Council’s resolution.

 

GB 3          Wattle Lane, North St Marys – Request for One-Way Traffic & Parking Restrictions  (Raised Council)                                                                                                                          

Council’s Ranger raised concerns about traffic congestion in Wattle Lane, North St Marys during school pick up time in the afternoon.  The Ranger advised that when vehicles are parked on both sides of the street, there is no room for another vehicle to pass.  There have been a number of incidents at this location, and Police have been called.

The Ranger requested that Wattle Lane be changed to one-way traffic, and that parking restrictions be provided on one side of the street to reduce traffic congestion.

RECOMMENDED

That the matter be investigated and referred back to the Local Traffic Committee if required.

 

 

 

 

 

There being no further business the Chairperson declared the meeting closed, the time being 9:35am.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 2 March, 2009 be adopted.

 

 

 


Ordinary Meeting

23 March 2009

Leadership and Organisation

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 9 March, 2009

 

 

 

PRESENT

His Worship the Mayor Councillor Jim Aitken OAM, Councillors Kaylene Allison, Robert Ardill, Kevin Crameri OAM, Greg Davies, Mark Davies, Tanya Davies, Ross Fowler OAM, Ben Goldfinch, Jackie Greenow, Prue Guillaume, Marko Malkoc, Karen McKeown, Kath Presdee and John Thain.

 

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 16 February 2009

The minutes of the Policy Review Committee Meeting of 16 February 2009 were confirmed.

 

DECLARATIONS OF INTEREST

 

His Worship the Mayor, Councillor Jim Aitken OAM declared a Pecuniary Interest in Item 2 - Caddens draft Local Environmental Plan and draft Development Control Plan as he owns property in the area. His Worship the Mayor, Councillor Jim Aitken OAM stated he would leave the meeting and take no part during discussion on the item.

 

Councillor Tanya Davies declared a Non Pecuniary Conflict of Interest – Less than Significant in Item 3 - Penrith City Children's Services Co-operative Ltd as she is a Director on the Board of the Children’s Services Co-operative, Ltd.

 

Councillor Kath Presdee declared a Non Pecuniary Conflict of Interest – Less than Significant in Item 1 - St Marys Release Area - Public Exhibition of draft Western and Central Precinct Plans as she owns property which is adjacent to the subject area.

 

Councillor Kath Presdee declared a Non Pecuniary Conflict of Interest – Less than Significant in Item 3 - Penrith City Children's Services Co-operative Ltd as she is a member of the Parent Advisory Committee of Werrianda Children’s Centre.

 

Councillor Kaylene Allison declared a Non Pecuniary Conflict of Interest – Less than Significant in Item 3 - Penrith City Children's Services Co-operative Ltd as she is a Director on the Board of the Children’s Services Co-operative, Ltd.

 

Councillor Kevin Crameri OAM declared a Non Pecuniary Conflict of Interest – Less than Significant in Item 1 - St Marys Release Area - Public Exhibition of draft Western and Central Precinct Plan as his home is located nearby to the subject area.

 

 

 

 

ADDRESSING THE MEETING

 

Mr Arthur Ilias

 

Item 1 - St Marys Release Area - Public Exhibition of draft Western and Central Precinct Plans

 

Mr Arthur Ilias, representing Delfin Lend Lease, spoke in support of the recommendation and stated that the Western and Central Precinct Plans demonstrate a strong commitment to sustainability, delivering a balance of environmentally sound, socially responsible and economically viable outcomes. Mr Ilias also stated that Delfin Lend Lease has executed a Planning Agreement with Penrith City Council which becomes effective upon adoption of the Precinct Plans by Council and that this provides delivery certainty and milestones for a range of facilities and services.

 

Mr Ilias concluded by stating that as a Regional City under the NSW Government’s Metropolitan Strategy, Penrith Council needs to ensure it has appropriate strategies that can help achieve its target housing choice, jobs and economic growth to meet forecast population growth, and the Western and Central Precinct Plans assists meeting these targets.

 

Mr Geoff Brown

 

Item 1 - St Marys Release Area - Public Exhibition of draft Western and Central Precinct Plans

 

Mr Geoff Brown, representing ADI Residents Action Group (ADI RAG) spoke in opposition to the recommendation. Mr Brown asked Council to defer the decision on the St Marys Release Area. Mr Brown raised his concerns about the access points to the subject area, and its proposed central village, stating that they were insufficient and inconvenient.

 

An extension of time was granted to Mr Geoff Brown, the time being 7:51pm.

 

Mr Brown was also concerned about the height of the buildings in the proposed area, stating

that four to six storey buildings would be out of character for the area. Mr Brown continued, suggesting that the proposed Asset Protection Zone be reviewed and increased as a precautionary measure to lessen the risks of bush fire and the threat to life and property.

 

An extension of time was granted to Mr Geoff Brown, the time being 7:56pm.

 

Mr Brown concluded by raising issues to do with the removal of  20,000 trees, regional park usage and the creation of traffic and noise relating to the proposed development.

 

 

 

 

 

 

 

 

MASTER PROGRAM REPORTS

 

The City as a Social Place

 

1        St Marys Release Area - Public Exhibition of draft Western and Central Precinct Plans

Councillor Kevin Crameri OAM raised a number of issues concerning the proposed development and requested a formal written response in the form of a memorandum be issued to all Councillors.

Councillor Mark Davies left the meeting, the time being 8:13pm.

Councillor Prue Guillaume left the meeting, the time being 8:16pm.

Councillor Mark Davies returned to the meeting, the time being 8:17pm.

Councillor Prue Guillaume returned to the meeting, the time being 8:18pm.                                       


RECOMMENDED

That:

1.      The information contained in the report on St Marys Release Area - Public Exhibition of draft Western and Central Precinct Plans be received.

2.      In accordance with the provisions of Sydney Regional Environmental Plan No 30 – St Marys, Council adopt the Western Precinct Plan and Central Precinct Plan with the amendments agreed to by the proponent, as outlined in the report.

3.      Council write to all public authorities, Blacktown City Council and other persons who made submissions to the public exhibition for the draft Western and Central Precinct Plans advising them of Council’s decision.

4.       Delfin Lend Lease be advised of Council’s decision.

5.       Council congratulate current and past staff who have worked on this project.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

 

For

Against

Councillor Jim Aitken OAM

Councillor Kevin Crameri OAM

Councillor Kaylene Allison

Councillor Prue Guillaume (Abstained)

Councillor Robert Ardill

Councillor Karen McKeown (Abstained)

Councillor Greg Davies

 

Councillor Mark Davies

 

Councillor Tanya Davies

 

Councillor Ross Fowler OAM

 

Councillor Ben Goldfinch

 

Councillor Jackie Greenow

 

Councillor Marko Malkoc

 

Councillor Kath Presdee

 

Councillor John Thain

 

 

Note: In accordance with cl. 251 of the Local Government (General) Regulation 2005, a Councillor who fails to vote on a motion put to the meeting is taken to have voted against the motion.

 

Having previously declared a Non-Pecuniary Conflict of Interest –Less than Significant in Item 2 –Caddens draft Local Environmental Plan and draft Development Control Plan,  His Worship the Mayor, Councillor Jim Aitken OAM left the meeting, the time being 9:05pm.

 

The Deputy Mayor Councillor Ross Fowler OAM then took the Chair for consideration of Item 2, the time being 9:05pm.

 

2        Caddens draft Local Environmental Plan and draft Development Control Plan             

RECOMMENDED

That:

1.   The information contained in the report on Caddens draft Local Environmental Plan and draft Development Control Plan be received.

2.   The amended versions of the Caddens draft Local Environmental Plan and draft Development Control Plan, as tabled at the meeting, be adopted by Council in accordance with the Environmental Planning & Assessment Act (as amended) and Regulation.

3.   In accordance with s68 (4) of the Environmental Planning & Assessment Act 1979 (as amended), the Caddens draft Local Environmental Plan be forwarded to the Department of Planning and the Minister for Planning be requested to make the plan.

4.   In the event minor amendments to the Caddens draft Local Environmental Plan are required to be made by the Department of Planning’s review of the instrument, Council authorises such amendments.

5.   The Caddens draft Development Control Plan take effect upon gazettal of the Caddens draft Local Environmental Plan.

6.   Council seek variation from the operation of NSW Housing Code for lots within Caddens which front Caddens Road in order to achieve an appropriate transition between the new urban areas of Caddens and the established non urban area of Orchard Hills.

7.   All those who made written submissions regarding the draft plans be thanked for their representations and advised of Council’s resolution.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

 

For

Against

Councillor Kaylene Allison

 

Councillor Robert Ardill

 

Councillor Kevin Crameri OAM

 

Councillor Greg Davies

 

Councillor Mark Davies

 

Councillor Tanya Davies

 

Councillor Ross Fowler OAM

 

Councillor Ben Goldfinch

 

Councillor Jackie Greenow

 

Councillor Prue Guillaume

 

Councillor Marko Malkoc

 

Councillor Karen McKeown

 

Councillor Kath Presdee

 

Councillor John Thain

 

 

His Worship the Mayor, Councillor Jim Aitken OAM, returned to the meeting the time being 9:08pm.

 

Councillor Kevin Crameri OAM left the meeting, the time being 9:08pm.

 

Councillor Ben Goldfinch left the meeting, the time being 9:09pm.

 

Councillor Ben Goldfinch returned to the meeting, the time being 9:10pm.

 

Councillor Greg Davies left the meeting, the time being 9:11pm.

 

Councillor Kevin Crameri OAM returned to the meeting the time being 9:14pm.

 

 

3        Penrith City Children's Services Co-operative Ltd

Mr Max Friend Chairperson of the Penrith City Children’s Services Co-operative Ltd gave a presentation on the performance of the Co-operative over the last financial year.                                                      

RECOMMENDED

That:

1.     The information contained in the report on Penrith City Children's Services Co-operative Ltd be received.

2.     Council agree to underwrite the operation of Penrith City Children’s Services Co-operative Ltd until the presentation to Council of the Penrith City Children’s Services Co-operative Ltd Annual Report for 2008/09.

 

 

Councillor Marko Malkoc left the meeting, the time being 9:21pm.

 

Councillor Marko Malkoc returned to the meeting, the time being 9:22pm.

 

Councillor Greg Davies returned to the meeting, the time being 9:27pm.

 

 

 

 

 

 

 

5        Penrith Performing and Visual Arts Ltd - Annual Report and Board of Directors

Messrs Peter Anderson AM, John Reed and John Kirkman made a presentation on the performance of the Penrith Performing and Visual Arts Board over the last financial year.                                               

RECOMMENDED

That: 

1.     The information contained in the report on Penrith Performing and Visual Arts Ltd - Annual Report and Board of Directors be received

2.     Council agree to underwrite the operation of the Penrith Performing and Visual Arts Ltd until the presentation to Council of the Penrith Performing & Visual Arts Ltd Annual Report for 2008/09.

3.     Council note the re-appointment of Peter Anderson AM, Tony Lackey and Barbara Magee that occurred at the third Annual General Meeting of the Penrith Performing and Visual Arts Ltd.

4.     A further report providing more detail on the Penrith Performing and Visual Arts Ltd be forwarded to all Councillors from Mr John Kirkman CEO of the PPVA.

5.     Council congratulate the Board, management and staff for their success and services to arts in Western Sydney.

 

Leadership and Organisation

 

4        Policy on the Payment of Expenses and Provision of Facilities to Mayor, Deputy Mayor and Councillors                                                                                                                          

RECOMMENDED

That:

1.   The information contained in the report on Policy on the Payment of Expenses and Provision of Facilities to Mayor, Deputy Mayor and Councillors be received

2.   A reference group of available Councillors be formed to consider the draft Policy on the Payment of Expenses and Provision of Facilities to Mayor, Deputy Mayor and Councillors.

 

There being no further business the Chairperson declared the meeting closed the time being 10:14pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 9 March, 2009 be adopted.

 

  



 

Item                                                                                                                                       Page

 

 

The City as a Social Place

 

1        Community and Cultural Development Department - Projects and Key Achievements - 1 July 2008 - 31 December 2008

 

2        Safer Suburbs Funding - Cranebrook Street & Pedestrian Lighting Upgrades 

 

3        Establishment of Alcohol Free Zones & Alcohol Free Areas

 

4        Council Representation on the Board of Directors of The Museum of Fire

 

5        Selective Tender Reference 05-08/09 Glenmore Park Child & Family Precinct

 

6        Riverlink Precinct Planning - Baseline Studies

 

7        Development Application 09/0034 for Alterations & Additions to Existing Respite Centre at 7 Urbane Street, Leonay. Applicant: Anglican Retirement Villages;  Owner: Anglican Retirement Villages DA09/0034

 

The City In Its Environment

 

8        NSW Urban Sustainability Program Grant for the Werrington Creek Rehabilitation and Community Engagement Project

   

Leadership and Organisation

 

9        2009 Australian Local Government Association (ALGA) National General Assembly of Local Government

 

10      Movement of two District Courts from Penrith to the Parramatta Justice Precinct

 

11      Economic Outlook

 

12      Provision of Banking Services

 

13      2008-09 Borrowing Program

 

14      Summary of Investments & Banking for the period 1 February 2009 to 28 February 2009 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

The City in its Broader Context

 

 

There were no reports under this Master Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


The City as a Social Place

 

Item                                                                                                                                       Page

 

1        Community and Cultural Development Department - Projects and Key Achievements - 1 July 2008 - 31 December 2008

 

2        Safer Suburbs Funding - Cranebrook Street & Pedestrian Lighting Upgrades 

 

3        Establishment of Alcohol Free Zones & Alcohol Free Areas

 

4        Council Representation on the Board of Directors of The Museum of Fire

 

5        Selective Tender Reference 05-08/09 Glenmore Park Child & Family Precinct

 

6        Riverlink Precinct Planning - Baseline Studies

 

7        Development Application 09/0034 for Alterations & Additions to Existing Respite Centre at 7 Urbane Street, Leonay. Applicant: Anglican Retirement Villages;  Owner: Anglican Retirement Villages DA09/0034

 

 



Ordinary Meeting

23 March 2009

The City as a Social Place

 

 

The City as a Social Place

 

 

1

Community and Cultural Development Department - Projects and Key Achievements - 1 July 2008 - 31 December 2008   

 

Compiled by:                Jeni Pollard, Neighbourhood Renewal Program Coordinator

Joe Ibbitson, Community Programs Co-ordinator

Tracy Leahy, Community Programs Co-ordinator

Teresa Luk-Leung, Senior Social Planner

Karen Harris, Senior Cultural Development Officer

Authorised by:             Erich Weller, Community and Cultural Development Manager   

Strategic Program Term Achievement: Strategies are in place to respond to the social and health needs of the community.

Critical Action: Support community organisations to address the differing needs and issues of the various age groups through Council's policy responses, program initiatives and advocacy.

     

Purpose:

To provide Council with an update on the work undertaken by the Community and Cultural Development Department.  This report highlights projects and activities undertaken in the six months from July to December 2008.  The report recommends the information be received.

 

Background

The Community and Cultural Development Department is responsible for a range of term achievements and strategic tasks as well as service objectives as outlined in Council’s Management Plan.  The Department reports to the Director-City Services and Director-City Planning.

 

Key responsibility areas of the Department’s work are included in Issue 5 (Access to and Equity of Services), Issue 7 (Community Well-being and Social Justice), Issue 8 (Cultural Development), Issue 12 (Magnetic Places), Issue 13 (Established Neighbourhoods), Issue 14 (Managing Redevelopment) and Issue 15 (New Release Areas).  In some cases, the Department’s work is reported to Council through the reports of other Managers.  An example of this is where social planning advice to the new release area program is through Environmental Planning Manager reports. 

 

This report is one of a series of regular reports on the Department’s projects and activities that are generally not reported separately to Council.  All professional staff in the Department have contributed to the report.  The purpose of these regular reports is to provide Council with additional detail on many of the activities of the Department that are only briefly reported on through the Outcome Manager system.  These reports are provided to Council approximately every six months.

 

The majority of activities and achievements included in the report were undertaken between 1 July 2008 and 30 December 2008.  In some cases, major projects require a longer timeframe for completion.

Community and Cultural Development Department Projects and Activities

This summary of projects and activities is grouped under a number of headings.  These headings are:

 

·        Major projects including:

·    Neighbourhood Renewal

·    Community Cultural Development and Planning

·    South Penrith Community Facilities

·    Social Service and Community Organisation Accommodation Needs Study

·    Glenmore Park Child and Family Precinct

·        Social Needs Identification and Planning

·        Community Development, Planning and Advocacy

·        Youth Program Development and Planning

·        Liaison with Aboriginal Communities

·        Multicultural Community Development and Access

·        Disability Access Policy and Planning

·        Aged Services Development and Planning

·        Lemongrove Gardens Retirement Village

 

Major Projects

This section provides brief updates on the major projects as outlined above.

 

Neighbourhood Renewal

The Neighbourhood Renewal Program consists of a multidisciplinary team which works within an integrated approach including community cultural development, community development and economic development. The Neighbourhood Renewal Program is underpinned by extensive and creative community engagement and works with residents and other local partners to develop innovative approaches to identified local issues.

 

The Kingswood Park Neighbourhood Renewal Report and Kingswood Park Neighbourhood Action Plan (NAP) 2008 have been completed and were endorsed by Council in early July 2008. The actions listed within the Kingswood Park NAP have been informed by a series of consultations and meetings with relevant internal stakeholders throughout the January to June 2008 period. The NAP outlines the issues raised by residents through the engagement process, according to the priorities developed and agreed to by the community at the Kingswood Park Community Planning Session.

 

A major priority that emerged from community engagement was the need for playground equipment and related enhancements in a centrally located local park.  Council endorsed the enhancement budget for this park at the Ordinary Council Meeting on 4 August 2008.

 

             

Young people in Kingswood Park dreaming up their playground

 

This consultation significantly informed the broad concept plan for the park enhancement. The detailed design work for the park enhancement has been finalised with construction commencing in March – April 2009. Each child from Kingswood Park Primary School and Kingswood Park Pre-school was invited to contribute a design that will be transferred onto a paver and incorporated into the overall design of the park.  

 

Kingswood Park Action Network (KPAN)

Community and Cultural Development staff continued to actively support the Kingswood Park Action Network (KPAN) and implementation of the Neighbourhood Action Plan for Kingswood Park. The network is a partnership with a number of organisations providing services in the Kingswood Park area, including the Werrington Community Project, SPYNS Inc, The Smith Family and Housing NSW.

 

 

Kingswood Park families celebrating Christmas

 

KPAN currently works on a number of initiatives to increase programs offered for residents of Kingswood Park, particularly for young people and families. A Family Fun Day was held in partnership with local services and residents as part of the KPAN events working group on 30 September. This event attracted around 100 residents who participated in various recreational and craft activities and many had the opportunity to interact with local Aboriginal artist, Flinn Donovan. Flinn provided support to children and many adults to design and paint small river stones provided by the Neighbourhood Renewal Program.

 

 

 

A local dad helps his son to learn to walk on stilts and a young girl shows her rock art.

 

KPAN and its partners continue to promote North Penrith Community Centre.  In November 2008, a Kingswood Park Open Day was held at the Centre, where residents had an opportunity to engage with the local service providers and find out about the community programs available to them. The plans for the local park enhancement discussed above were presented to residents who were very supportive of the design and its features.

 

Another very successful event at North Penrith Community Centre was Christmas in Kingswood Park, held in December 2008. Around 60 residents attended this community event which offered a range of activities to residents of all ages.

 

Kingswood Park Community Update

A community update was delivered to 1500 homes in the Kingswood Park neighbourhood in October. The update was developed by the Neighbourhood Renewal Program and provided information from a range of Council services on major progress from the engagement process in the area including the endorsement of the Kingswood Park Neighbourhood Action Plan, the park consultation and design process, the North Penrith Community Centre upgrade, road works, Parkour workshops, the Graffiti Hotline and promoting local community events and programs.

 

Neighbourhood Renewal Priorities 2008/09

At the Policy Review Committee meeting of 7 July 2008, Council endorsed the Neighbourhood Renewal Priority Area and Assessment Project.  This project outlined the area priorities for the neighbourhood renewal program in 2008/09 and subsequent years.  The assessment project was informed by the ABS Socio-Economic Index for Advantage and Disadvantage and other considerations such as the importance of equity of service in rural areas.

 

The Neighbourhood Renewal Program has prioritised Londonderry and Oxley Park throughout July – December 2008 and this work will continue into 2009. Kingswood and St Marys are scheduled as priority areas for the program in the 2009/2010 financial year.

 

Community Engagement in Londonderry

An internal workshop was held in September with Council Officers to gather information on current issues and activities in the Londonderry area. A range of staff from across Council departments were interviewed and the information gathered has contributed to a greater understanding of Council’s involvement in the area, concerns which residents may raise, and the strengths of the local community.

 

Preliminary interviews were also undertaken with key community service providers including the principal of Londonderry Public School, the director of Kindergarten Union Children’s Services and paid outreach staff of the Hawkesbury Community Church. These interviews provided connections with key stakeholders and supported the establishment of project partnerships.

 

A focus group and morning tea was held to engage members of the Londonderry Public School P&C in October and a follow up visit was made to the Committee on 10 November. This focus group provided some specific information regarding the strengths of local families as well as their concerns particularly regarding local traffic management, parks and opportunities for children and young people. This data will inform the development of the NAP for the area.

 

Shop keepers and small business owners across Londonderry were interviewed in November. These interviews provided important links to local families who run local businesses and gave Council Officers a unique opportunity to collect and include the aspirations and difficulties for local businesses in the NAP process.

 

The Neighbourhood Renewal Team participated in an organising party including residents, key local groups, Londonderry Public School staff and the Londonderry Volunteer Bush Fire Brigade for a number of months. The group hosted the Londonderry Community Christmas Celebration, which was attended by approximately 700 local residents and 100 visitors, at the Public School on Sunday 14 December 2008.  About 60 residents were interviewed at the celebration as part of the community engagement process in Londonderry. This data will assist in the development of the NAP for the area.

 

                            

Many children took great pride in the temporary tattoos provided by PCC –
the tattoos read “Londonderry My Place”

 

Community Engagement in Oxley Park

On Saturday 20 September 2008 a Family Fun Day was held at Oxley Park Public School as a partnership between the Neighbourhood Renewal Team, the school, St Marys Area Community Development Project, Mission Australia, TRI Community Exchange, and Anglicare. Approximately 200 residents attended the event and around 50 surveys were completed as an initial source of data collection which was designed to identify community strengths.

 

    

 

In addition to this, approximately 20 teachers participated in a survey which focussed on the strengths and needs for children in Oxley Park. Oxley Park Public School has already been identified as a major strength within the community and has many experienced and specialist staff. 

 

In November a focus group was held with the play group coordinated by Mission Australia at the Oxley Park Public School. The playgroup consultation was designed to appeal to children under school age as well as capturing the ideas and concerns of local parents as a specific target group. The focus group utilised creative methods such as building a model of Oxley Park on a map and ‘graffiti’ sheets to collect data. Approximately 20 children and 8 adults took part in the consultation.

    

 

Children, their parents and carers participated in building a model of a child and family friendly Oxley Park which including many play areas and road and park safety features

 

Finally, on 17 December 2008 the Neighbourhood Renewal Program, Mission Australia and Oxley Park Public School hosted ‘Oxley Park on Parade’ a community Christmas celebration attended by at least 800 residents. The event was a partnership involving church and school carol performances, Santa arriving on a fire truck, a Krumping workshop for children and young people with renowned hip hop dance instructor Darrio Phillips and a kid’s space with craft and recreation activities.

 

Around 50 residents were interviewed at the celebration as part of the community engagement process in Oxley Park.  These data sources will inform the development of the NAP for the area.

 

 

                     

 

Children participated in a range of                              Craig Field generously donated his

Colourful Christmas performances                              time to play Santa and arrived on a fire truck from the St Marys Fire Brigade

 

Promoting Penrith Council’s approach to Neighbourhood Renewal

 

The Neighbourhood Renewal Team was invited to present on Creative Community Revitalisation in Kingswood Park at the International Association for Public Participation (IAP2) Australasia – held in Adelaide in October 2008. The team was presented with a Highly Commended Award for Robust Public Participation in the IAP2 Core Value Awards for their work in Kingswood Park.  A Mayoral Minute was presented to Council’s Ordinary Meeting of 10 November recognising this award.

 

The asset based approach of the team was also the focus of a presentation the team delivered at the Inaugural ABCD (Asset Based Community Development) Asia Pacific Conference, which was held in Newcastle, NSW in December 2008.

 

                    

 

The internationally renowned author of Appreciative Inquiry, Bliss Brown examines the Kingswood Park Assets Map in Newcastle while a group of community workers participate in a creative visioning exercise, creating a new park with play dough and other craft items.

 

Magnetic Places

Council’s Cultural Development Action Plan 2007 – 2011 identifies that Magnetic Places will support communities in identifying and activating local meeting spaces, through seeding activities, programs and events at a neighbourhood level supported and mentored by Council officers. This program has supported the transformation of public spaces into magnetic, creative and meaningful places, which are connected to the whole of the community.

 

In 2008, the program engaged and supported over 8 local communities, 17 artists and 30 organisations to identify and transform their local spaces into ‘Magnetic Places’. This culminated in a premiere Magnetic Places showcase event in the Concert Hall of the Joan Sutherland Performing Arts Centre on 25 July 2008. The event officially launched the Magnetic Places 2008 DVD and presented creative work by the eight funded projects including cross cultural music and dance, drumming, sculpture, rock painting, live media installations and exhibitions of their work.

               

            

 

Projects showcase their creative work at the Magnetic Places Showcase Event featuring: Internationally renown Tabla player Bobby Singh from the project  Isabel – Stage 2 (left) and performances by the Cranebrook Rhythm and Drumming Group (right).

 

The Mayor, Clr Greg Davies, opened the showcase event and more than 100 people attended including participants of the eight Magnetic Places projects, residents from these communities, Councillors, key representatives from the Australia Council for the Arts and Arts NSW, and representatives from senior management and other Penrith City Council staff. Feedback received from the communities involved said that it was a significant experience for them as it was first time they have performed or stood on the Concert Hall stage in the City’s flagship cultural venue.

 

Positive outcomes from the showcase event include further opportunities for the Cranebrook Rhythm and Drumming Group and the artists from Isabel Stage 2 project who are being employed for future events across the City and national recognition of the St Marys Art in the Park project screened on the Channel 9 Morning Program in 2008. The Isabel - Stage 2 Project went on to receive State and Federal funding and secured a performance season at the Parramatta Riverside Theatre and Campbelltown Arts Centre in September 2008 and has since been nominated for the Australian Dance Awards in Melbourne.

 

Magnetic Places - Application and selection process for 2009 funding

From July to September 2008, the Magnetic Places Community Cultural Grants 2008/09 funding round was opened receiving 11 applications requesting a total of $52,501.  In a competitive process, applications demonstrated high quality, well articulated proposals and were received from community organisations and artists in partnership with cultural organisations from across Western Sydney.

 

To assist the recommendation process and introduce best practice assessment procedures, an external representative from the arts and cultural sector, Victoria Kieghery, Chief Executive Officer of Community Cultural Development NSW (CCDNSW), the peak State body for Community Cultural Development, participated in the assessment process.

 

At the Ordinary Council Meeting on 10 November 2008, seven projects totalling $34,126 were endorsed for funding. Projects are currently underway in communities with the key purpose to enliven and activate the public spaces, developing pride of place, and building the social capacity in local neighbourhoods across the established areas of the LGA.

 

Community Cultural Development Activities

The Penrith City Cultural Framework and Cultural Development Action Plan 2007 -2011 inform the actions and activities of the Cultural Development function.

 

A summary of the major initiatives undertaken between July and December 2008 is provided in this section.

 

‘If these lakes could speak’ – Creative Needlework Project

In August, the installation and the official unveiling of a unique embroidered art work took place in the Nepean Room of the Civic Centre. This art work titled ‘If these lakes could speak’ was developed by The Creative Embroiderers of the Penrith Valley. The work was auspiced by the Foundation for Creative Enterprise Inc of which Council is a sponsor.

 

The piece was officially unveiled by the Mayor Clr Greg Davies and Victoria Keighery - CEO of the NSW Community Cultural Development was the guest speaker.  The art needlework honours our City’s unique landscape and history and embodies the “River, Mountains, Lakes”. The piece took 3 years to complete by 25 hard working embroiderers meeting once a week for 4 hours. The embroiderers and designer make a significant contribution to the community through the promotion of creativity and development of artistic talent.

 

 

If these lakes could speak they would tell tales of a constantly changing landscape marked at points by the achievements and endeavours, and the loves and losses of those who have touched and been touched by such a remarkable place.

Designer: Robin Hungerford 2008

 

Penrith Local Artist Network (PLAN)

 

The Penrith Local Artist Network (PLAN) is supported by Council’s Cultural Development Officer and continues to act as a reference point to distribute, by email, arts and cultural updates as well as local and regional opportunities to members of the PLAN register. This has increased the level of information, communication of creative opportunities and networks available to artists and other creative people in the region.

 

The Artist + Community Toolkit Workshops Series

The Artist + Community Toolkit Workshop Series, a professional development program for local community cultural workers, residents and artists was delivered during 2008.  Four of the six training sessions on community cultural development practice were held in the period covered by this report.  These workshops included:

·    Legal Tools an introduction to CCD Legal Essentials: presented by Arts Law Australia which addressed legal issues in relation to creative projects including copyright, auspice agreements and licensing.

 

·    The Australia Council for the Arts:  an information session about opportunities available through Community Partnerships which included follow up mentorship meetings by senior staff from the Australia Council with workshop attendees.

 

·    Arts Funding and Sponsorship: presented in association with the Information and Cultural Exchange (ICE) Seminar Series and Australia Business Arts Foundation, delivering a workshop providing the skills and knowledge required to secure private sector support.

 

·    Cultural Diversity, Place making and Creative Communities: a forum with  a panel of experienced practitioners from the CCD sector which showcased best practice example projects from the Magnetic Places Community Cultural Grants Program 2008, including presentations from the Magnetic Places projects, The Talking Tree Project (North St Marys), Llandilo Multicultural Footprints and Art In The Park (St Marys).

 

Community Cultural Development NSW (CCDNSW) has been a key partner in presenting and programming the delivery of the series. Other presenting partners in 2008 included: Accessible Arts, Arts Law Centre of Australia, Information and Cultural Exchange (ICE), Australia Business Arts Foundation (AbaF), Penrith Regional Gallery and Lewers Bequest, The Joan Sutherland Performing Arts Centre, Powerhouse Youth Theatre’s Mixed Abilities Ensemble and the Australia Council for the Arts. A number of the guest speakers are recognised as best practice practitioners in Community Cultural Development practice including Michelle Kotevski from the internationally renowned company Big hART and Martha Jabour from the Living Streets program.

 

The workshops received a high level of interest from artists, community organisations and the cultural sector, with over 120 participants attending the four workshops series in a six month period.  The majority of participants either live or work in Penrith City.  Enquiries were also received from interstate, regional NSW, greater Western Sydney, with people travelling from as far as Sydney City and the Blue Mountains to attend. Evaluation data from 2008 reveals a high level of positive feedback from participants saying they learned “how to build a creative community”, the “tools to connect with local and diverse communities” and that it was “very inspirational and insightful”. A strong level of interest has been expressed by arts and cultural sector organisations to continue to be involved in the delivery of future workshops including CCDNSW and the Australia Council for the Arts.

 

     

 

Participants in the September Toolkit Workshop learning about Arts Funding and Sponsorship do practical exercises following a presentation by Glyn Cryer from Australian  Business Arts Foundation (AbaF) held at St Marys Community Centre.

 

There is substantial evidence from the outcomes of the 2008 series that this program is building the cultural capacity, expertise and confidence in artists, residents, cultural and community organisations across Penrith LGA. The workshop series has considerably raised the profile of Council within the regional cultural sector. This is further strengthened by the ongoing partnership development with key arts and cultural sector agencies at a local, State and National level. This capacity and confidence will over time develop the cultural industries and contribute to a vibrant cultural economy in the City.

 

South Penrith Community Facilities Precinct

The South Penrith Community Facilities Precinct includes a Neighbourhood Centre, two child care centres, and a guide hall.  It is located immediately to the south of the Southlands Shopping Centre.

 

Following a review of the site, it is proposed to establish a ‘leading edge’ solution for the redevelopment of the precinct which could incorporate some residential development, as well as reconfiguration of the community facilities and possible shared-use options.

 

Council officers have worked closely with the owners and representatives of the adjacent Southlands Shopping Centre which will be redeveloped during 2009 to emphasise the importance of the whole village centre as a ‘community hub’ that can deliver integrated retail, recreation and community facilities.

 

During mid 2008, Council and the community were informed that the owner of Southlands had decided to temporarily shut down the Southlands Centre for the purpose of the refurbishment thus displacing existing tenants and significantly reducing access by the local community to convenient retail options and other services including Council’s branch library. Council received several community representations on this matter and in the second half of 2008 facilitated a series of meetings with representatives of the Southlands owners, SPYNS, (local community development organisation) and GREAT Community Transport to discuss these matters. A transport survey was undertaken and Southlands’ owners have offered to fund a three month trial operation of a bus service twice a week to provide access to the Nepean Square Shopping Centre for transport disadvantaged people. Further to this, negotiations have continued with GREAT Community Transport about the extension of the service to include the transportation of branch Library users to access the Penrith library.

 

The owners have indicated that the Southlands Shopping Centre would be closed down over the Christmas 2008 period and work on the refurbishment of the centre will commence at the end of January 2009.

 

Social Service and Community Organisation Accommodation Needs Study

There has been further work undertaken on estimating the floor space requirements for a Regional Community Services Facility in the Penrith City Centre.  Work has progressed on the identification of a site for the building. Both State and Federal Governments have been lobbied regarding financial contributions towards the proposed building.  This includes at the State Cabinet meeting in St Marys in October 2008.  A further information update was forwarded to community organisations who participated in the study. Council officers recently met with tenants of the old council chambers to discuss Council’s advocacy strategies.  Further work will be progressed on this project in 2009.

 

Glenmore Park Child and Family Precinct

The Stage 2 selective tender process for the Glenmore Park Child and Family Precinct project commenced in mid November 2008 and closed on 22 December 2008.

 

There is a report in tonight’s business paper on the tender assessment that recommends the preferred tenderer for the construction of the Glenmore Park Child and Family Precinct project.  If Council adopts the recommendation in the report the construction of the project will be substantially completed by the end of this calendar year, with operations to commence in early 2010.

 

Social Needs Identification and Planning

The social planning function supports new release area planning, and monitors and assesses demographic and urban change across the City. This section summarises the major activities undertaken in this portfolio.

 

New Release Area Program

The Social Planning Team continues to effectively resource the social planning requirements of Council’s new release area program.  During the last six months, extensive preparatory work was undertaken for the scoping of the community resource hubs which will be located at the Western Precinct and the Eastern Precinct of the St Marys Development.  The draft precinct plans of the St Marys Development were on exhibition in late 2008.  It is envisaged that the Plans will be adopted by Council in early 2009.

 

To enable the community to have a better understanding of the new release area program embarked by Council, the Social Planning Team has done a number of presentations to local networks and community representatives over the past 6 months.  The feedback was very positive.

 

Input from the social planning team was provided for the development of a number of important planning documents of Council, namely, the Penrith Integrated Transport and Land Use Strategy, the Urban Land Strategy and the Draft Penrith Development Control Plan 2008.

 

As regards to social impact assessments, the Social Planning Team has commented on a number of major developments proposed for the Penrith Local Government Area.  The projects commented on include the proposed extension of the Glenmore Park Town Centre, establishment of a number of child care centres at various locations across Penrith, and senior living developments at Mulgoa and Kingswood.

 

Affordable Housing

The Department continues to work in partnership with the Environmental Planning Department to work on the delivery of affordable housing in the new release areas of Penrith. 

 

The recent announcement by the Department of Planning to review infrastructure contributions plans are likely to influence to what extent affordable housing contributions will be achievable through voluntary planning agreements.

 

More recently Council officers have held discussions with the NSW Centre for Affordable Housing to explore the funding opportunities from the State and Federal governments to achieve affordable housing outcomes in Penrith City.  This includes the recently announced Federal economic stimulus package.

 

Through its not-for-profit development consortium Blue CHP, Wentworth Community Housing (the local community housing association), has recently purchased eight affordable housing dwellings through a combination of its own assets and State funding.

 

ABS Census of Population and Housing 2006

More census data has become available on Council’s website during the last 6 months.  The latest information released includes the Social Atlas 2006 and the updated Social and Economic Indexes for Areas (SEIFA) 2006.

 

Over the past 6 months the Social Planning team has presented a range of census related statistical information to individuals and a number of community organisations to support their research, service planning, funding applications and needs analysis.

 

Social Planning Framework

 

The Department of Local Government (General) Regulation 1999 requires all Councils in NSW to develop a social plan at least once every five years and report on identified access and equity activities annually.

 

Social Planning is an important tool that enables Councils to focus on identifying and addressing the needs of their local communities.

 

Instead of taking a snapshot approach in identifying the needs and aspirations of a community within a specified period of time, Penrith Council has taken a strategic approach to social planning based on the development of a Social Planning Framework which is reviewed and updated annually.

 

The Social Planning Framework is a document which summarises major projects and activities undertaken by Council which have social implications for residents.  This document has assisted Council in developing a depth of information from a variety of sources and allows for a continual review of Council’s activities in response to changing community needs and priorities.

 

The Social Planning Framework 2008 was reviewed and updated during the reporting period and is available at Council’s website.

 

City-Wide Strategy for Children

 

The Community and Cultural Development Department assumed the responsibility for delivering this initiative from the Children’s Services Department in January 2008.

 

A two-stage approach has been adopted to deliver this initiative.  The first stage is the completion of a scoping study to define Council’s role in moving towards being a more child-friendly City.  It is important that Council’s role is defined to complement the roles of other levels of government, community partners and families themselves.

 

The scoping study was completed in July 2008 and a brief for consultants to undertake the second stage of the strategy was completed during the period.  The commissioning of this second stage will occur in the third quarter of the 2008/09 year.

 

It is proposed the strategy will be titled “A Child Friendly City – The Way Forward”.  This approach will ensure that the strategy focuses on what Council can deliver with its partners and does not duplicate existing NSW Department of Community Services family support planning or Federal resource allocation processes.

 

Community Development, Planning and Advocacy

This function includes a range of community development tasks focussed on the broader community as well as target groups not covered by portfolio specific staff.  It also includes a number of funding programs co-ordinated by Council. This section summarises the major activities undertaken in this portfolio.

 

Western Sydney Area Assistance Scheme

The Area Assistance Scheme (AAS) is a regional community development program administered by the NSW Department of Community Services. This funding program provides grants to local councils and non-government organisations for projects that improve community wellbeing and social capital.

 

Council’s Community Projects Officer is responsible for managing this funding program in the Penrith LGA.  This includes supporting community organisations to develop projects, and assisting organisations in the application process.  Council’s Social Planning staff provides research and data on local priority needs.

 

The 2008-2009 AAS funding round opened on 29 August and closed on 10 October 2008.  The Penrith LGA Local Ranking Committee meet in early February 2009 to prioritise the Penrith LGA applications for the next round of assessment by the Regional Ranking Committee.  It is expected that the outcome of the 2008/09 AAS funding applications will be announced in mid 2009.

 

Community Development Support Expenditure Scheme

The Community Development and Support Expenditure (CDSE) Scheme is a state-wide funding program that supports larger registered clubs to contribute to the wellbeing of the local community. Council works in partnership with the State Government and local clubs, to provide co-ordination and administrative support to ensure the smooth operation of the scheme. In addition to this role, Council’s Social Planning staff provide a range of research and data on local priority needs to assist decision making processes.

 

A total number of 46 projects worth over $600,000 were allocated under the Penrith CDSE in 2008.  The funded projects aimed at meeting the identified needs of young people, families with children, people with disabilities, older people, Aboriginal community, and people from culturally and linguistically diverse backgrounds.

 

The 2009 CDSE scheme round will open in March 2009.

 

Development of the Advocacy Strategy for the Women’s Services Sector

In the development of the 2005-09 Strategic Plan, Penrith Council identified that further work was required to address the barriers women experience in accessing social and other services.

 

The Women’s Services Sector Advocacy Strategy has been developed with the aim of maintaining and enhancing a viable and effective women’s services sector which will be critical to the delivery of accessible services for women in Penrith City.

 

Under the draft Women’s Services Sector Strategy, Council will provide leadership in coordinating recommendations from the Action Plan which will be implemented according to the specified time frame.

 

The report was presented to Council for endorsement in February 2009.  The implementation of the Action Plan will be led by the Community and Cultural Development Department. 

 

Visy Social Sustainability Grants Program 2008/2009

 

The Pratt Foundation, on behalf of Visy Recycling, has generously allocated $140,000 to be distributed for the benefit of the Penrith City community.  There will be three allocations totalling $140,000 - $40,000 in 2008/09, $50,000 in 2010/11 and $50,000 in 2012/13.  These funds are to be distributed to community organisations which have Deductible Gift Recipient (DGR) status, through a grants program administered by Penrith City Council on behalf of the Pratt Foundation. 

 

The grants program is available for projects that promote social sustainability, enhancing social inclusion, participation, cultural enrichment and connectedness, in the Penrith LGA.

 

The three Penrith Principles for a Sustainable City that strongly relate to social sustainability are:

 

·    Achieve long-term economic and social security;

·    Empower people and foster participation;

·    Expand and enable co-operative networks to work towards a common, sustainable future.

 

Applications will be assessed by a panel comprising Council staff and The Pratt Foundation/Visy.  A report on the Visy Social Sustainability Grants Program 2008/2009 was presented to Council at the Policy Review Committee meeting on 20 October 2008.  Council endorsed the approach outlined in the report. The funding round will open in March 2009 with an extensive promotional strategy.

 

Community Assistance Program

Through the Community Assistance Program (CAP), Council makes small grants to non-profit organisations and community-based groups to help meet local community needs. 

There are two components of the Community Assistance Program - the Planned Component and the Rolling Component. The Planned Component of the program is undertaken once a year in September/October. The Planned Component enables Council to assist local community organisations with funds for programs and activities that are planned to be undertaken during the following financial year. Recognising that not all needs for funding can be foreseen, the Rolling Component allows for one-off requests to be brought before Council at any time during the year.

 

In the 2008-09 CAP Planned Component Funding Round opened on 22 September and closed on 20 October. Council received 85 applications, requesting a total of $91,796.05. This is significantly higher than in previous years. After careful consideration against the identified criteria, 46 projects totalling $39,000 have been successful in receiving CAP grants. These projects cover a range of target groups and suburbs across the city, address many different social and related needs, and include a number of city-wide initiatives.

 

The CAP cheques were presented to representatives of successful organisations by the Mayor, Councillor Jim Aitken OAM at a function in the Nepean Room on Thursday, 12 February 2009.

 

In addition, through the CAP Rolling Component, another five community projects received funds during the first six months of the 2008-09 financial year. The amount allocated in the period from July-December through the Rolling Component was $3,344.05.

 

Community Services Directory

The Penrith Community Services Directory lists around 400 organisations that provide community services to the Penrith LGA.  The Community Services Directory is produced primarily for local community organisations and provides information about services and programs that are available to residents living in the Penrith LGA.  The directory is available as a download from Council’s website or on CD, and hard copy versions can be purchased directly from Council. The on-line directory is regularly updated, most recently in June/July 2008.

 

Council is currently integrating Council’s community services information with the LINCS (Local Information Network for Community Services) database system. This web-based system provides access to a large database of community services information and is currently in use by more than 40 councils throughout NSW.  The system is user friendly and easily accessible with the capacity to produce hard copy directories and information. The system will replace and integrate a number of Council’s manual in-house information directories, including the community services directory, the recreation guide, children’s services directories and others. It is proposed that the system will be up and running in mid 2009.

 

Volunteer Management Committee Network

Council officers coordinate and resource the activities of the Volunteer Management Committee Network. The Network provides important support and information to the voluntary management committee members of local Neighbourhood Centres. The Management Committee Network was established as a partnership between Council, local Neighbourhood Centres and volunteer committee members.

 

A working party is currently undertaking a review of the Network’s activities to assess and plan for the changing needs of Neighbourhood Centres and their voluntary management committees. 

 

Council has also been working with the Network on the Volunteers in Action - Their Stories project. The aim of the project is to celebrate and promote the important work of volunteers in Council’s Neighbourhood, Youth and Seniors Centres.

 

More than 100 surveys have been distributed to invite past and present volunteers to participate in the project and share their volunteering experience. Following this, a number of workshops will be held with the volunteers to hear and record their stories. A short booklet will be put together with snapshots of volunteers’ stories and photos of the volunteers in action.

 

In December 2008, the Network hosted a Christmas function for the management committee members and staff of neighbourhood centres. The function was a celebration of the contributions and achievements of the Network, its members and local neighbourhood centres in 2008.

 

Network members and Neighbourhood Centre community workers celebrating
 the year’s achievements at a Christmas function held in December 2008

 

Planning for Neighbourhood Centres Week 2009

Neighbourhood Centres Week (11-17 May 2009) is an annual celebration to raise community awareness of centres’ services and activities, and also celebrate their achievements. Neighbourhood Centres Week is an opportunity to promote the services available at each centre through community events and other activities. As in previous years, Penrith Council is working closely with the Workers in Neighbourhood Centres (WINC) and the Voluntary Management Committee Network, to plan and organise activities at different locations across the City. 

 

Planning for International Women’s Day 2009

International Women’s Day 2009 will be held on Friday 6 March 2009 at the Joan Sutherland Performing Arts Centre.  The theme for the event is “Create, Grow, Connect”.

 

Council officers have participated in a collaborative working party to plan the event. Community organisations have been planning and conducting a range of micro events involving local women in the lead up to the main event. 

 

The centrepiece of the event will be a tree which is being developed in collaboration with a range of women; the leaves are being created in themed colours, so that messages can be written by one woman for another to take home.

 

It is also proposed to launch the Penrith Women’s Services Sector Advocacy Strategy at the 2009 International Women’s Day Celebration.

 

Youth Program Development and Planning

This section summarises the major activities undertaken in this portfolio.

 

Nepean Youth Homelessness Service

The Department of Premier and Cabinet formally announced in December 2008 that they would be funding a 12 month project targeting young homeless people in the Nepean region.  The Nepean Youth Homelessness Service (NYHS) will provide housing and support for ten high needs homeless young people as well as brokerage support packages for up to fourteen homeless young people with medium needs.

 

Marist Youth Care is the principal agency for the NYHS and Housing NSW are providing the housing for the project via either their own stock or through head lease arrangements.

 

At the local level a Coordination Committee of youth homelessness services and key agencies from the Nepean region meets regularly to assess each referral.  Council’s Youth Development Officer has been a part of the Coordinating committee since the project’s inception. It is anticipated that the project will provide an opportunity for the young people involved to break through the cycle of homelessness and provide the support necessary for a stable future.

 

 

 

 

Penrith Youth Interagency (PYI)

Penrith Youth Interagency is a forum for professionals working with young people in the Penrith LGA. Members come from a diverse range of backgrounds and organisations, and join together with a common purpose, which is to address the needs of those in our community aged 12 -24 years. It is also a forum for youth workers to network, share ideas and strengthen the youth sector by collaborating on joint initiatives.

 

On Thursday 13 November 2008, Penrith Youth Interagency held an annual planning day at Council in the Nepean Room. The half day session was facilitated by an external facilitator and resourced by Council’s Youth Development Officer.  Twenty five youth service providers attended the planning day representing 19 youth service organisations.  The outcome of the day was a report on the achievements of the past year and an action plan was developed highlighting issues for action over the coming year.  These are:

 

·    Additional resources for Service Provision

·    Training for youth services staff

·    Youth Sector Development.

 

Planning for the Schools Youth Leadership Summit

 

Since late 2008 Council’s Youth Development Officer has been planning and preparing for the upcoming Schools Youth Leadership Summit which is being hosted by Council on Thursday 26 May from 10am – 2pm at the Joan Sutherland Performing Arts Centre. 

 

The Summit will see 100 students from across Penrith City, coming together and contributing towards the future decision making of Council.  The day will involve leadership activities, small group consultation and an interactive digital workshop.  Further detail on the Summit has been recently provided to Councillors by memorandum.

 

 

Planning for Youth Week 2009

Penrith City Council was invited to apply for funds as a contribution towards Youth Week events in our area.  Youth Week 2009 will be held from Saturday 28 March until Sunday 5 April. This year, Council received $3,075 (excluding GST) from the Department of Community Services, Communities Division.  As a requirement of receiving these funds, Council matches the amount on a dollar for dollar basis.  The total budget for 2009 Youth Week activities is $6,150.

 

For Youth Week 2009, organisations were required to demonstrate what strategies they would employ to address any transport issues, and how the proposed activity would be advertised and promoted to a diverse range of young people including young people from Aboriginal and Torres Strait Islander backgrounds, non-English speaking backgrounds and young people with disabilities.  Organisations were also asked to demonstrate how young people would be involved in planning and implementing the activities.

 

Organisations have again been asked this year to be aware of the Penrith Youth Services Code of Practice.  Local youth services and Penrith City Council developed the Code in 2002 and it outlines best practice for organisations that work with young people.

 

The opportunity to apply for Youth Week funds in 2009 was widely advertised, including through Penrith Youth Interagency, the Mayoral column, Council’s website and through extensive email networks.

 

A total of five applications were received totalling $5,938.00. All of the applications were funded at the requested amounts.  The remaining funds of $212 will be used to promote Youth Week including producing a flyer and related materials.

 

Liaison with Aboriginal Communities

This section summarises the major activities undertaken in this portfolio.

 

NAIDOC Week 2008

Council worked in partnership with other government organisations to organise this year’s NAIDOC Day celebrations held in July. Council was supported by a range of Aboriginal controlled organisations in the area to apply for a grant from the Indigenous Coordination Unit to help towards the costs of the Family Gathering Day at Jamison Park.  A grant of $4,000 was received.  Over 2,000 people attended this event and enjoyed a range of activities and performances.  In addition to the Family Gathering Day, Council also held a Civic Reception to observe NAIDOC Week.  The special guest speaker at this event was the Federal Member for Lindsay, Mr David Bradbury.

 

    

Local children perform at the NAIDOC Civic Reception and a scene from the popular annual NAIDOC family gathering held at Jamison Park

Police Liaison Committee

Council’s Aboriginal Liaison Officer continues to provide support and advice to the NSW Police, Penrith Local Area Command through provision of information on local issues and participation on the Local Area Command Aboriginal Committee.

 

The Aboriginal Liaison Officer is currently providing advice and assistance to the Aboriginal sub-committee on the development of a Cultural Awareness Training Manual for officers from the Penrith Area Local Command.

 

 

Aboriginal Cultural Heritage

Support continues to be provided to an internal team led by Council’s Development Services Manager to ensure Council’s Aboriginal Cultural Heritage policies and practices are robust and can support effective liaison with Council’s Aboriginal partner organisations.

 

Some delays have occurred with this work due to Aboriginal partner organisations having other priorities.

 

Aboriginal Component Ropes/South Creek Project

Together with Blacktown Council, Penrith Council has received a grant from the NSW Department of the Environment and Conservation for rehabilitation work in the South and Ropes Creek Corridors. Council’s Aboriginal Liaison Officer provided advice in developing an Aboriginal component in the tender document for this project. The tender documents for these rehabilitation works require prospective tenders to demonstrate how they can create and extend opportunities for employment of Aboriginal people and enterprises.

 

Aboriginal Job Compact

Penrith City Council has been approached by the Department of Aboriginal Affairs to sign an Aboriginal Job Compact. The Aboriginal Job Compacts are an initiative to link unemployed Aboriginal people with private sector jobs. Because employment is a key element of economic independence and has a direct bearing on general wellbeing, improving employment outcomes for Aboriginal people will have a range of positive flow-on effects.

 

Council officers have met with staff from the Department of Aboriginal Affairs and Yarn’n consultancy firm to discuss the requirements, process and details of the compact.  Council endorsed signing a Job Compact with the NSW Department of Aboriginal Affairs at the Council Policy Review Committee meeting of 4 September 2008.

 

Further work is being undertaken to bring together particular industry sectors and companies that have an interest in supporting the employment of Aboriginal and Torres Strait Islander residents in Penrith City.  Discussions have also been held with the Western Sydney Institute of TAFE and UWS to ensure Council’s work is linked to further education opportunities.

 

Multicultural Community Development and Access

This section summarises the major activities undertaken in this portfolio.

 

Moving Forward Together

During November 2008 Penrith Library hosted the winning entries of a Harmony Day Poster competition co-ordinated by the Chinese Australian Forum in conjunction with the Education taskforce of the B’nai B’rith and Penrith City Council. The theme for the competition was ‘Growing Together in Harmony’ with the works conveying that young people have an amazing insight into the message of understanding diversity in Australia today.  Some of the local winners were present at the Launch of the Exhibition on 6 November by the Mayor, Clr Jim Aitken OAM.

 

The Mayor, Clr Jim Aitken OAM, Regional Senior winner Thanyalak Wererak
and Karen Paluzzano MP for Penrith

 

Indigenous Community attend Community Connections Expo

 

The second event in a series of service expos was held on Wednesday 6 August 2008 for the Indigenous community in Council’s Community Connections building at 114-116 Henry Street, Penrith.  The Community Connections building houses a number of local community organisations which provide a service to the elderly, people with disabilities, youth, carers and families.

 

The community organisation tenants in partnership with Penrith City Council are holding a series of expos this year for residents from culturally and linguistically diverse background and Aboriginal and Torres Strait Islander communities. Tenants and the Western Sydney Area Health Service Aged Care Assessment Team (ACAT) presented information on their services and how to access them.  Show bags containing service information were also distributed on the day. 

 

Aboriginal community staff at Community Connections Expo August 2008

Consultation with the Southern Sudanese Community

As part of Council’s involvement with the Penrith Refugee Coalition a consultation was held with the Southern Sudanese community in October 2008. Separate sessions were held with the men and women to determine their individual needs for the following year’s programming at Mamre Homestead and Nepean Migrant Access.  In total, 26 adults and 38 children attended the Saturday afternoon session.

 

The priority issues facing the community include housing, homework support for children, support and mentoring for community leaders, employment issues and training around budgeting and finances. The Coalition is planning to address all the priority issues over the coming year although it was acknowledged that housing is one of the major challenges.

 

The women indicated that classes in English, cookery and using computers have been among the most helpful courses they have attended over the past year. These classes will continue at Mamre in 2009 along with other themes such as parenting and dealing with stress and mental wellbeing and other health topics. The work of the Penrith Refugee Coalition has been highlighted as a model of best practice by the Department of Immigration and Citizenship in a recent publication Empowering Refugees – A Good Practice Guide to Humanitarian Settlement.

Participants at the Consultation held at Don Bosco Centre, October 2008

 

Exploring discrimination using Playback Theatre

Paper Bag Playback Theatre is a company of improvisational performers specialising in the use of playback theatre to spontaneously recreate people’s individual stories and life experience. This workshop was held with the Sudanese women attending English and other health and wellbeing related classes at Mamre Homestead.

 

The goal of the session was to develop awareness on issues and feelings associated with discrimination. The session aimed to provide a place where participants could develop a strong social network and acquire skills that would increase their sense of control of the environment and self-esteem.

 

The women had an opportunity to witness the re-enactment of their stories in a safe environment. Through the creative process the women were able to validate their feelings and stories of discrimination. Through the shared creative process the women could discuss strategies to manage any issues related to discrimination which was empowering. 

 

      

 

Pathways to Primary Industry (PPI)

Pathways to Primary Industry is a partnership project with a number of Western Sydney community and government organisations with the aim of improving employment outcomes in the agricultural industry for people from refugee communities. Centrelink, TAFE and some job network providers are key partners in the project. Penrith Council is also a participant and has assisted by providing transport for trainees to work experience opportunities and an information session for the second round of the successful course held at Richmond TAFE. Seven participants completed the course last year at Richmond TAFE with two successfully gaining full time employment on farms.

 

UWS has shown an active interest in the project and is scoping a further stage of the project titled ‘Sudanese Farms Project: Developing agri-business employment and learning opportunities for the Sudanese Community of Western Sydney’. The proposal is to develop a model agricultural production system at the UWS Hawkesbury campus which would act as a research hub while Mamre Homestead (which many of the Sudanese already attend) would be a satellite site. This would co-locate project activity and improve access for the target communities, students and staff.

 

Migrant and Refugee Children Support Working Party

With growing numbers of refugee families and migrants moving to Penrith a gap in services understanding the needs of the children from these communities has been identified. The Migrant and Refugee Children’s Support (Marcs) working group has been looking at strategies and actions to support migrant and refugee children over the past 6 months.

 

Many of the children and their families have made significant adjustments to a new life in Australia and have particular needs around issues such as developmental screening, maintaining their home language, homework support and the experience of trauma or torture. The current outcomes identified by Marcs are to develop a web based resource of information relevant to working with migrant and refugee children and their families along with specialised cultural awareness and cultural competency training for service providers.

 

 

Information session with Vietnamese Farmers in the Kemps Creek area

In December 2008 in partnership with the Nepean Migrant Access Migrant Rural Support project and other local community organisations Vietnamese farmers from the Kemps creek area were invited to an initial information session at St Marys. Twenty farmers attended with many questions on rural farming issues. Translated fact sheets on topics such as building a dam, putting up a shed, water reuse systems and development applications were distributed to the group.  These fact sheets were developed by a number of outer Western Sydney Councils working together to share resources.  A follow up session is being organised with speakers from Council’s Environment Health Services section.

 

Disability Access Policy and Planning

This section provides a summary of the major activities and projects undertaken in this portfolio in the period.

 

Nepean Disability Expo

The 2008 Nepean Disability Expo was held over two days, Friday 24 and Saturday 25 October 2008, at the Penrith Panthers Exhibition Pavilion with over 80 exhibitors displaying their products and services and attracting an estimated 3,000 visitors.

 

The Expo aims to raise awareness, and increase access to information and resources for people with a disability, their families and carers.  The event also targets workers from the disability, frail aged and welfare sectors, therapists, teachers and students from local schools, businesses, community services and the general community. 

 

The Expo was an excellent opportunity to showcase the latest products, equipment and services and is a true ‘one-stop-shop’ for finding out about what’s available to make life more accessible for people with disability.

 

The event was a partnership project co-ordinated by the Nepean Area Disability Organisation (NADO) and included:  Australian Foundation for Disabled (AFFORD), Cumberland Industries (CI), Penrith Panthers and Council.  The project also attracted sponsorship from Australian Business Limited Apprenticeships, NSW Department of Ageing, Disability and Home Care, the National Disability Coordinating Officer Program and ACCFIN Services.

 

Nepean Disability Expo 2008

 

 

The overall evaluation of the event was positive with the next Expo being planned for 2010.

 

Changes to Disability Access Committee

Council’s Disability Access Committee was established in 1992.  With the introduction of the Universal Design approach and social inclusive principles over more recent years, the proposed name “Access Committee” was considered to be more reflective of the role of the Committee.  The Disability Access Committee resolved that the name be changed to “Access Committee” and the resolution was adopted by Council on 8 September 2008. The Terms of Reference for the Committee have been changed accordingly.

 

Access Committee Appointment of Community Representatives

On 8 November 2008 Council appointed the following persons as community representatives on Council’s Access Committee for a period of two years:

 

·    John Farragher

·    Denise Heath

·    Tricia Hitchen

·    Ronda Hopkins

·    Sherille Stephens

·    Michael Morris

 

At the Ordinary Meeting on 29 September 2008, Council appointed Councillor Jackie Greenow, Councillor Robert Ardill and Councillor Prue Guillaume to the recently renamed Council Access Committee.

 

International Day of People with Disability (IDPWD)

International Day of People with Disability (IDPWD) is a United Nations endorsed day that aims to promote an understanding of people with a disability and encourage support for their dignity, rights and well-being.  The day also seeks to increase the benefits of the integration of people with disability in every aspect of political, social, economic and cultural life.

 

Council partnered with Nepean Area Disability Organisation (NADO), Australian Foundation for Disability (AFFORD) and the Penrith Disabilities Resource Centre (PDRC) to develop a local public awareness project for IDPWD.  The aim of the project was to raise public awareness and recognise the achievements of local people with disability.

 

A series of three posters depicting local people in various sporting endeavours was created to use for promotion in the local press and for public display.  The three posters featured respectively pictures of the Dragons which is a kids with Autism/Aspergers soccer team, Sailability, sailing for people of all abilities and local Paralympians.  The three themes present a diverse range of sporting achievements of local Penrith people with disability.  The posters were distributed to all schools, disability organisations, Neighbourhood/ Community Centres, Libraries, and other areas of public display.  The posters were accompanied by a series of articles, editorials and advertising published in the local press.

 

On Wednesday 3 December the Mayor, Councillor Jim Aitken OAM, hosted a morning tea function for approximately 150 people to officially launch the posters and celebrate IDPWD 2008.  The celebration incorporated interviews with people featured in the posters.  There were performances by the NADO ‘Signing Choir’ and Jenny Sao, a vision impaired singer.

 

NADO Signing Choir at IDPWD 2008

 

Disability Action Plan Stage 2

 

Initial community consultations with disability organisations, services and people with disability indicated that the Stage 2 Plan would need to address Council’s City Leadership role, planning and development issues and access to information for people with disability.

 

Urbis Consultants were commissioned to assist Council prepare Council’s Stage 2 Plan.  A series of workshops were undertaken with Council staff to formulate strategies and actions in response to the following priority areas identified in the community consultations:

 

·    Environmental, Local and Transport Planning

·    Development, Design and the Built Environment

·    Access to Information

·    Human Resources, EEO and Training

·    City Leadership, Promotion and Strategic Partnerships

 

The workshop theme areas provided the basis for discussion with relevant Council staff and the formulation of proposed actions and strategies to be included in the Plan.  An initial draft of each action area was prepared by the consultants and reviewed in consultation with appropriate managers and staff.  The strategies and actions in the plan will be the responsibility of different departments across Council and the Community and Cultural Development Department will co-ordinate the implementation of the plan, including annual status reports to the Access Committee.

 

The Plan will have a stronger emphasis on inclusion than Council’s first Disability Action Plan.  The final draft Plan is currently being prepared for consideration by Council’s Access Committee.  After this the Plan will be the subject of a report to a Council Policy Review Committee meeting.  Endorsement of the Plan is expected to occur this Management Plan year.

 

Aged Services Development and Planning

This section provides a summary of major activities in this portfolio during the period.

Planning for an Ageing Community

In common with many other areas, Penrith City will experience a rapid ageing of the community in coming years.  Following the completion of a scoping study in 2006, Council officers commenced in the second half of 2007, the development of a strategy to plan for the future ageing of the community.

 

In March 2008, Council hosted a series of community consultations and focus group workshops to provide opportunities for resident and organisational input to the project. This has included public consultations and sessions for service providers, government agencies and specific target group workshops. More than 250 people participated in the consultations. Separate reports on the consultations are available from Council’s website: http://www.penrithcity.nsw.gov.au/index.asp?id=4914

 

During the second half of 2008, the project moved into the strategy and action plan development stage. This stage brings together the initial research component with the outcomes from the consultation process to clarify the priority areas for the development of strategies and actions.  In some cases existing Council services will deliver actions.  In others Council may have a leadership or advocacy role.  The Planning for an Ageing Community Strategy will complement the role of other levels of government and community partners in service delivery.

 

The following five theme areas identify the key priorities to be addressed in the strategy:

 

·    Encouraging participation in social, leisure and cultural activities;

·    Encouraging healthy lifestyles and access to health care and support services;

·    Supporting older people to age in place;

·    Creating local communities that support active ageing;

·    Encouraging participation in, and contribution to, community life.

 

A series of meetings between the consultant and appropriate Council Managers was held to discuss proposals for inclusion in the strategy in response to these five priority areas. A first draft of the strategic action plan component was provided to Council by Elton Consulting and reviewed by Council officers in late 2008.

 

It is expected that a final draft of the Planning for an Ageing Community strategy will be reported to Council in the first half of 2009.

 

Planning for Seniors Week 2009

The Seniors Week community organising committee has been meeting since October 2008 to plan for Seniors Week 2009.

 

The annual and very popular Seniors Week Concert for local senior residents will be held on 19 March at the Joan Sutherland Performing Arts Centre. This year’s concert, Together in Harmony acknowledges and celebrates the diversity of our community. The event includes entertainment from a range of local performers including an Aboriginal women’s dance group, a senior’s choir, a young sight impaired vocalist, and two groups of students from Cranebrook and Kingswood High Schools.

 

Two performers at the concert received grants through the Council’s 2008 Magnetic Places Program which provided support to local communities to develop creative activities, programs and events that enliven, enrich and invigorate community meeting places across the Penrith Local Government Area.

 

Students from two local schools have volunteered their services to assist on the day.

 

The event, hosted by Council and with financial support from the Department of Disability, Ageing and Homecare is the culmination of a collaboration and partnership with local seniors groups and their representatives.

 

Council has allocated small grants to ten local groups to assist with organising a range of other local activities to celebrate Seniors Week 2009. These projects include an afternoon tea and display of local history, the exhibition of the work and talents of a seniors group based at a local neighbourhood centre, a combined Multicultural Seniors Week lunch and “School for a Day” where older members of the community participate in classroom activities, folk dancing, art activities and share their school experiences with the students.

 

Aged and Disability Sector Service Planning

Council actively participates on a number of planning working parties, with representatives from Blue Mountains and Hawkesbury Councils, to identify service gaps and issues in the Nepean Area. This information is used to assist the NSW Department of Disability Ageing and Home Care (DADHC) in service planning and funding over the next three years. DADHC’s Triennial Plan (HACC) was signed-off by the Commonwealth and State Ministers in December 2008. The plan allocates the release of funds for a range of HACC projects in the Nepean area over the next three years including social support and specific services for older people from culturally and linguistically diverse backgrounds as well as new community support packages. Council has participated on the panel established by DADHC to review expressions of interest for this funding in the Penrith area.

 

Council has also received an additional $25,000 in recurrent funding from DADHC in the growth funds allocated under the NSW HACC program. The funds are provided to enhance Council’s work in supporting the planning and implementation of the HACC program.  A report will be presented to Council on this matter in the near future.

 

Additionally, the Penrith Community Care Forum, which includes over 40 service providers, has undertaken regular planning sessions and issues discussions to provide feedback into the planning working group meetings with DADHC.

 

A series of ‘open days’ have also been held in 2008 which are targeted at making those services in Council’s Community Connections facility more accessible for people from cultural and linguistically diverse backgrounds and Aboriginal and Torres Strait Islander residents.  A half day session was held for the Aboriginal and Torres Strait Islander community in August 2008.

 

Lemongrove Gardens Retirement Village

Full occupancy was maintained at the Lemongrove Gardens Retirement Village over the six month July to December 2008 period. In addition to the ongoing minor maintenance, there have been a number of major capital works completed over the year. The program to replace all porch tiles and reduce the step into the units has continued with new tiles supplied and laid on five patios. Old age is continuing to catch up with the hot water services and five (5) needed to be replaced in the period. Two stoves were also replaced and the driveway into the eastern carport was dug up and replaced as it had been repaired and replaced in stages over the years and had become a trip hazard.

Summary

This report is one of a series of six monthly reports to Council on projects and activities of the Community and Cultural Development Department that generally are not subject to separate reports to Council.  The Department has completed a significant amount of work.  In many cases project work will carry over into the second half of the 2008/09 year.

 

 

RECOMMENDATION

That the information contained in the report on Community and Cultural Development Department - Projects and Key Achievements - 1 July 2008 - 31 December 2008 be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

23 March 2009

The City as a Social Place

 

 

The City as a Social Place

 

 

2

Safer Suburbs Funding - Cranebrook Street & Pedestrian Lighting Upgrades    

 

Compiled by:                Allison Kyriakakis, Community Safety Co-ordinator

Authorised by:             Yvonne Perkins, Public Domain Amenity and Safety Manager   

Strategic Program Term Achievement: A community safety plan, building on a partnership with police, the community and other stakeholders is in place and supported by Council’s programs.

Critical Action: Maintain and implement a Community Safety Plan for the City with the aid of relevant stakeholders that responds to current prioritised issues.

     

Purpose:

To advise Council of a $300,000 grant received from the Federal Attorney General's Department under the Safer Suburbs Plan for a project to upgrade lighting along Pendock Road, Cranebrook, and surrounding areas. The report recommends that the information contained in this report be received and that Council accept the grant funding in the amount of $300,000.

 

Background

In 2008, a Community Safety Audit was conducted in Cranebrook, in the areas of Pendock Road from Sherringham Road to Borrowdale Way, including residential streets, open space and a network of pedestrian laneways.

 

The Audit team included representatives from various key stakeholders including Council, Penrith Police, Housing NSW, Westbus, Cranebrook Neighbourhood Advisory Board, Connecting Cranebrook Project, Barnardos Penrith and local residents.

 

There were a number of key recommendations from the Safety Audit related to lighting, and an outcome of the audit was that Council implement lighting upgrades to improve safety and perceptions of safety in this area.

 

 

Safer Suburbs Plan

Following the Cranebrook Community Safety Audit, the Federal Attorney General’s Department announced its commitment to provide funding for a community safety project in Cranebrook, under the Safer Suburbs Plan. Funding of up to $300,000 was available for community safety measures, including lighting upgrades, to improve safety in Cranebrook.  

 

A proposal was submitted to the Attorney General’s Department in June 2008 for the Cranebrook Street Lighting Enhancement Project. The project seeks to implement street and pedestrian pathway lighting within the audited area, and aims to:

·    Improve perceptions of safety and reduce fear of crime for residents and visitors to the area by improving lighting to pedestrian pathways and streets;

·    Minimise opportunities for crime;

·    Improve the overall public amenity and visual aesthetics of the Cranebrook area to encourage community pride and ownership of space.

 

In December 2008, Council received notification from the Honourable Bob Debus, Minister for Home Affairs, advising that Council was successful in its submission to improve street lighting in Cranebrook.

 

The funding agreement has now been finalised and approved by the Federal Attorney General’s Department.

 

Under the funding agreement, Council will receive $300,000 to design and install enhanced lighting in pedestrian access ways, bus stops, roads and footpaths. 

 

Quotes will be sought from accredited service providers for the design and estimates of cost for lighting in the designated areas. On completion of the designs and estimates tenders will be called for the staged implementation of lighting, with priority given to those areas with the highest need for lighting to enhance safety.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Safer Suburbs Funding - Cranebrook Street & Pedestrian Lighting Upgrades be received.

2.     Council accept the grant funding from the Federal Attorney General’s Department, Safer Suburbs Funding, in the amount of $300,000.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

23 March 2009

The City as a Social Place

 

 

The City as a Social Place

 

 

3

Establishment of Alcohol Free Zones & Alcohol Free Areas   

 

Compiled by:                Allison Kyriakakis, Community Safety Co-ordinator

Authorised by:             Yvonne Perkins, Public Domain Amenity and Safety Manager   

Strategic Program Term Achievement: A community safety plan, building on a partnership with police, the community and other stakeholders is in place and supported by Council’s programs.

Critical Action: Contribute to improved real and perceived levels of public safety across the City by implementing enhanced public space maintenance and agreed physical treatments using Crime Prevention through Environmental Design principles.

     

Purpose:

To recommend that Council approve the establishment of Alcohol Free Zones and Alcohol Free Areas in identified spaces in the Penrith Local Government Area, pursuant to Sections 644 and 632 of the Local Government Act 1993. The report recommends that Council approve the establishment of Alcohol Free Zones and Alcohol Free Areas at the locations identified in this report.

 

Background

At its Ordinary Meeting on 15 December 2008, Council supported the proposal to establish Alcohol Free Zones and Alcohol Free Areas at a number of identified locations in the Penrith Local Government Area. The locations were identified based on consultations with Penrith and St Marys Police and key community stakeholders through the Penrith Valley Community Safety Partnership.

 

Alcohol Free Zones are legislated under Section 644 of the Local Government Act 1993.  The zones aim to minimise issues of alcohol-related antisocial behaviour and promote responsible social behaviour in public roads, car parks and footpaths where there is evidence of such behaviour impacting on the local community.

 

Alcohol Free Areas can be established in accordance with Section 632 of the Local Government Act 1993 – Acting Contrary to Notices. Alcohol Free Areas can be established in local parks, reserves, sporting fields and other open spaces.

 

Public consultation was initiated through public notices in local print media, the Anti Discrimination Board and letters to residents, local businesses and community groups who may be affected by the enforcement of Alcohol Free Zones and/or Alcohol Free Areas at the designated locations.

 

In accordance with the NSW Department of Local Government Ministerial Guidelines, a period of 30 days was given for representations to be made to Council regarding the proposal to prohibit alcohol at the identified locations.

 

The consultation period has now concluded.  No objections were received in relation to the establishment of Alcohol Free Zones or Alcohol Free Areas at the designated locations.

 

Therefore, it is recommended that Alcohol Free Zones and Alcohol Free Areas be implemented at the locations detailed later in this report.

 

Alcohol Free Zones

 

Alcohol Free Zones can be established under Section 644 of the Local Government Act 1993. Alcohol Free Zones can only be established in public roads, car parks and footpaths, and once established, must apply twenty-four hours (24 hours) per day.

 

Recent legislative changes to the Local Government Act relating to Alcohol Free Zones have increased the operational period for Alcohol Free Zones to a maximum of four (4) years. (Previously, Alcohol Free Zones had a maximum timeframe of three (3) years before they expired).

 

Subject to Council approval Alcohol Free Zones will be established at the following locations for a period of four (4) years.

 

1.    The area of Queen Street, St Marys, extending from the Railway Station to Nariel Street.

2.    The public car park adjacent to Parklawn Park on Wattle Lane, North St Marys.

3.    The area of Wattle Street, Willow Street and Willow Lane, being public roads that are adjacent to Parklawn Park, North St Marys.

4.    The public car park adjacent to the St Clair Recreational Centre, bounded by Autumnleaf Parade, Timesweep Drive and Botany Lane.

5.    The public car parks adjacent to Victoria Street Community Cottage, Harold Corr Hall, Yoorami Child Care Centre and Before & After School Care, Cottage Street, Werrington.

6.    The public car park adjacent to Werrington Downs Neighbourhood Centre, Brookfield Avenue, Werrington Downs.

7.    The public car park within Peppertree Reserve, Swallow Drive, Erskine Park.

8.    The public car park adjacent to Erskine Park Community Hall, Peppertree Drive, Erskine Park.

9.    The public car park adjacent to the Mark Leece Sporting Complex, Endeavour Avenue, St Clair.

10.  The area bounded by Hewitt Street, Jensen Street, Willoughby Street and Albany Lane, Colyton, being public streets.

11.  High Street, Penrith, between Station Street in the West and Doonmore Street in the East.

12.  Station Street, Penrith, between High Street and Union Road.

13.  The public car park known as Union Place (between Station Street and Worth Street, Penrith).

14.  Station Street, Penrith, between Belmore Street and Henry Street.

15.  Belmore Street, Penrith, between Riley Street and Station Street.

16.  The area between Lawson Street and Station Street, Penrith, known as Allen Place and Edwards Place Car Parks.

17.  The area bounded by Lawson Street, Henry Street, Evan Street and High Street, Penrith, being public streets.

18.  The area bounded by Union Lane, Station Street, The Broadway and Woodriff Street, Penrith, being public streets.

19.  The area bounded by Park Street, Lawson Street, Pyramid Street (between the Great Western Highway and Lawson Street), and the Great Western Highway (between Pyramid Street and Park Street), Emu Plains, being public streets.

20.  Bennett Road, Endeavour Avenue, St Clair Avenue and Blackett Close, surrounding Mark Leece Sporting Complex, St Clair being public streets.

21.  Oxford Street, Barry Street, Eton Road and College Street surrounding “Cambridge Park” being public streets.

22.  The public car park adjacent to Cambridge Park Community Hall, Oxford Street, Cambridge Park.

23.  Victoria Street, Parks Avenue and Albert Street adjacent to Rance Oval, Werrington being public streets.

24.  The public car park adjacent to Werrington Lake, Burton Street, Werrington.

25.  The public car park within Rance Oval, Werrington.

26.  Great Western Highway between Bringelly Road and Somerset Street, Kingswood, being public streets.

27.  The public car park within the Roper Road Soccer Fields, Roper Road, Colyton.

28.  The public car park located next to Melrose Hall, Emu Plains, on the corner of the Great Western Highway and Park Street, Emu Plains.

29.  Soper Place Public Car Park, Penrith.

30.  Station Street, Penrith between High Street and Henry Street.

31.  The public car park behind the PCYC, Station Street Penrith.

32.  Venness Place Public Car Park, St Marys.

33.  Parklawn Place, North St Marys

34.  The public car park adjacent to Blue Hills Oval, Glenmore Park.

35.  The public car parks within and adjacent to Ched Towns Reserve, Glenmore Park.

 

Alcohol Free Areas

Alcohol Free Areas can be established by Council in other areas (e.g. parks, reserves and other public spaces) in accordance with Section 632 of the Local Government Act 1993 – Acting Contrary to Notices.

Alcohol Free Areas can be time limited, to prohibit alcohol consumption in a location at certain times of the day.

It was initially proposed that all Alcohol Free Areas be enforced between the hours of 10:00pm to 8:00am, 7 days per week. Representations from the community and local Police have however requested that in some locations, an Alcohol Free Area should be enforced for a 24-hour period, to deter alcohol-related antisocial behaviour at all times of the day.

 

Signage will clearly denote the times that the Alcohol Free Area will be enforced. Subject to Council approval, Alcohol Free Areas will be established at the following locations for the designated timeframes as shown below:

 

Location

Hours of Operation

7 days per week

1.   Poplar Park, Poplar Street, North St Marys.

24 hours

2.   Roper Road Soccer Fields, Roper Road, Colyton.

10:00pm – 8:00am

3.   The reserve located on Lennox Street, Colyton.

24 hours

4.   Open space on the eastern side of Bennett Road, St Clair, leading up to Reddington Avenue and Diamantina Close.

24 hours

5.   Mark Leece Oval, St Clair.

10:00pm – 8:00am

6.   Open space surrounding and adjacent to St Clair Recreation Centre, St Clair Community Health Centre and Autumnleaf Neighbourhood Centre.

24 hours

7.   The open space and sporting ovals bounded by Oxford Street, Barry Street, Eton Road and College Street, Cambridge Park.

10:00pm – 8:00am

8.   Ched Towns Reserve, Glenmore Park.

10:00pm – 8:00am

9.   Victoria Park, St Marys.

10:00pm – 8:00am

10. The reserve located on the corner of Sherringham Road and Ironbark Street, Cranebrook.

24 hours

11. Open space surrounded by Borrowdale Way, Sherringham Road, McHenry Road, Grey Gums Road and Cranebrook High/Braddock Public Schools.

24 hours

12. Sporting Complex and Ovals, Andrews Road, Penrith.

10:00pm – 8:00am

13. Open space bounded by Woodriff Street, Derby Street, The Broadway and Station Street Penrith.

24 hours

14. Blue Hills Oval, Glenmore Park.

10:00pm – 8:00am

15. Open space known as “Werrington Creek Park” surrounded by Victoria Street, Cottage Street, Burton Street, Herbert Street and Shore Street, Werrington, including Werrington  Lake, Harold Corr Oval and Shore Park.

 

10:00pm – 8:00am

16. Rance Oval, Werrington.

10:00pm – 8:00am

17. Red Cross Park, Kingswood.

24 hours

18. Kokoda Park, St Marys.

24 hours

19.Open space surrounded by Denver Road, Colorado Drive and                  Diamantina Close, St Clair

 

24 hours

20. Dukes Oval, Emu Plains

10:00pm – 8:00am

 

Signage and Public Education

 

Signage for Alcohol Free Zones will include maps to clearly indicate the area covered by the zones.  Alcohol Free Zones may also be indicated by kerb stencils, especially in CBD locations.

 

Alcohol Free Areas may include maps depending on the location to be covered.

 

A community education program is being developed to educate the community about the operation and locations of Alcohol Free Zones and Alcohol Free Areas.  This information will also be included on Council’s web site.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on the Establishment of Alcohol Free Zones & Alcohol Free Areas be received.

2.     Council approve the establishment of Alcohol Free Zones and Alcohol Free Areas at the locations identified in this report.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

23 March 2009

The City as a Social Place

 

 

The City as a Social Place

 

 

4

Council Representation on the Board of Directors of The Museum of Fire   

 

Compiled by:                Barry Ryan, Waste and Community Protection Manager

Vicki O’Kelly, Group Manager- Finance

Authorised by:             Vicki O’Kelly, Group Manager- Finance   

Strategic Program Term Achievement: The City is widely recognised as a centre of cultural diversity, excellence and access.

Critical Action: Build on and develop partnerships and projects with cultural organisations and connect where appropriate with the cultural plans and cultural development of other Councils and WSROC, to enhance the cultural vitality of the City.

     

Purpose:

To advise Council of the request from the Board of the Museum of Fire for an additional representative from Penrith Council to sit on the Board as a Director. The report recommends that the information be received.

 

Background

The Museum of Fire is a significant entity in the Penrith Local Government Area.  The Museum of Fire has one of the world’s largest collections of fire fighting vehicles, equipment and memorabilia, predominantly drawn from New South Wales.

 

The Museum of Fire is an independent charitable organisation, which receives funding from the New South Wales Fire Brigades (NSW FB) to assist in the storage and maintenance of vehicles, grant funding and general admissions.  The operations of the Museum of Fire are overseen by the Board, which consists of elected representatives, staff from the NSW FB and a staff member from Penrith Council (Waste & Community Protection Manager) who represents the General Manager.

 

Current Situation

The Chairman of the Museum of Fire, on behalf of the Board, has written to Council requesting that an additional staff member from Penrith Council being appointed to the Board.  The Board has specifically requested that this person have some financial acumen to assist the Board in the proper management of the Museum of Fire.

 

This person (with financial expertise) is not expected to provide day-to-day budgeting or financial operations for the Museum, but rather ensure that the Board, when considering budget reports and financial statements, has a person who is suitably qualified to comment on these matters.

 

The Group Manager - Finance has identified that David McIllhatton, Systems Accountant, has the appropriate skills for this role, to which the General Manager has agreed.

 

 

 

RECOMMENDATION

That the information contained in the report on Council Representation on the Board of Directors of The Museum of Fire be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

23 March 2009

The City as a Social Place

 

 

The City as a Social Place

 

 

5

Selective Tender Reference 05-08/09 Glenmore Park Child & Family Precinct   

 

Compiled by:                Mal Ackerman, Supply Co-ordinator

Robert Paluzzano, Project Coordinator

Authorised by:             Vicki O’Kelly, Group Manager- Finance

Craig Ross, Major Projects Manager   

Strategic Program Term Achievement: Services are provided to meet the diverse needs of families and to support the development of children.

Critical Action: Facilitate the delivery of children’s services with a range of stakeholders to meet the current and emerging needs of families.

     

Purpose:

To advise on the outcome of a selective tender process for the Construction of the Glenmore Park Child and Family Precinct & New Substation. The report recommends that a Contract be awarded to Denham Constructions Pty Ltd for the construction of the Glenmore Park Child and Family Precinct and New Substation including the option of solar panels.

 

 

Background

This tender process has been conducted in 2 stages, the first stage being a public advertisement calling for Expressions of Interest (EOI) with the second stage being a selective tender process following finalisation of the project specifications. 

The report on the EOI and a list of preferred tenderers was endorsed by Council at the Ordinary Meeting held on 25th February 2008.  The preferred companies were subsequently invited to submit a tender.

Based on the outcome of the EOI process the following companies were invited to submit a tender for the Construction of the Glenmore Park Child & Family Precinct and New Substation.

·    Brisland Pty Ltd

·    Denham Constructions Pty Ltd

·    D.G. Sundin & Co Pty Ltd

·    Gledhill Constructions Pty Ltd

·    Hooker Cockram Projects Pty Ltd

·    Taylor Projects Group Pty Ltd

This report now advises on the outcome of the selective tender process.

Tender Documentation

The final tender documentation was prepared by the appointed Architects, Jackson Teece & Associates and the tender conditions prepared by Gadens Lawyers.

The tender specification included three separate components as follows:

1.   Construction of Glenmore Park Child & Family precinct

2.   Construction of a new sub station

3.   Supply & Installation of Photovoltaic Cells -optional item (Solar power)

Tender Evaluation

Evaluation Panel

The Tender Evaluation Panel comprised the following members:

§ David Thorpe – Financial Accountant Entities

§ Mal Ackerman-Supply Coordinator

§ Erich Weller-Community & Cultural Development Manager

§ Robert Paluzzano-Project Superintendent

§ Ajmal Siddiq -Urban Designer

Matthew Bullivant (Legal Officer) was also included on the Tender Evaluation Panel as probity advisor.

Evaluation Criteria

The tenders submitted were assessed in accordance with the evaluation criteria specified in the tender documents and in accordance with the tender evaluation plan.  The criteria included:

Capability & capacity to complete the works

Project management capability

Timeline

Overall cost of project

Financial Health

Insurances

Compliance with Contract conditions

Sub Contractors

Tenders Received

The following table lists the tenders received along with the tendered price for each of the components specified.  All costs listed include GST and are in order from lowest to highest (based on total cost).

 

Tenderer

Main Building Works

New Sub station

Solar Cells

Total Lump Sum Cost

Denham Constructions Pty. Ltd.

5,835,481.30

228,668.00

24,530.00

6,088,679.30

Gledhill Constructions Pty Ltd

5,892,623.00

277,310.00

31,460.00

6,201,393.00

Taylor Projects Group Pty Ltd

5,939,663.00

266,640.00

33,000.00

6,239,303.00

D.G. Sundin & Co. Pty.Ltd.

6,065,400.00

313,500.00

30,000.00

6,408,900.00

Brisland Pty Ltd

6,484,708.00

275,000.00

44,000.00

6,803,708.00

Hooker Cockram Projects Pty Ltd

6,956,314.00

Included

94,050.00

7,050,364.00

 

Council’s Quantity Surveyor assessed the project prior to the tender and has placed an estimated value for the tender works at $6,654,000 (at May 2008).

Solar Panels

In accordance with Council’s sustainability objectives to reduce the environmental footprint of the building, supply & installation of Photovoltaic Cells (Solar Panels) were included in the tender specification as an optional item.  Each of the tenderers priced this optional component (the prices are detailed in the table earlier in this report).

Given that the tendered price is within the available budget, it is recommended that the solar panels be included in the scope of the works.

Evaluation of Tenders

All companies demonstrated their capability & capacity to complete the works.  After considering the pricing of Brisland and Hooker Cockram, and the other criteria, the Tender Evaluation Panel determined that there was no advantage in considering those tenders further.  Accordingly, the Tender Evaluation Panel determined that the following companies be short listed for further evaluation.  This was especially so, given that both Brisland and Hooker Cockram exceeded the values provided by the Quantity Surveyor.

·    Denham Constructions Pty Ltd

·    Gledhill Constructions Pty Ltd

·    Taylor Projects Group Pty Ltd

·    D.G. Sundin & Co Pty Ltd

The individual capability and conformance to the evaluation criteria for each of the short listed tenderers is as follows;

General Information about the Shortlisted Tenderers

Denham Constructions Pty Ltd based in Smeaton Grange NSW and has been in operation for over 34 years.  The company has extensive experience in the building and construction industry and has recently completed several major projects ranging in value from $3.2m up to $16m.  They have three (3) projects in progress that are due for completion between April and November 2009.  They have existing capacity to perform the specified works and the project team nominated for this project have, on average, 15 years experience in the construction industry.

Their time for the completion of this project is seven (7) months from issue of Contract.  They demonstrated their capacity and project management capability in providing a quality outcome for this project.

Gledhill Constructions Pty Ltd, based in Rhodes NSW, and was established over thirty years ago and has completed numerous commercial, industrial, health and community projects, including projects for the Department of Defence, NSW Department of Housing and numerous Local Government Authorities.  Gledhill Constructions has previously constructed Ripples and the Judges Place multi-deck car park for Council and has been awarded the contract for the DoCS building in Queen Street St Marys (under construction).  They currently have five (5) projects in progress with the bulk of these due for completion during April 2009.

The time for the completion of this project is eight (8) months from issue of Contract.  They demonstrated their capacity and project management capability in completing this project, their nominated project team having over 20 years related experience.

Taylor Projects Group Pty Ltd is based in Bella Vista NSW and has been in operation since 1994 headed by Mark Taylor, Director.  The company has substantial experience in carrying out building and fit-out work for major institutions throughout Sydney, including Coles Myer, Community Facility and Library Sydney Anglican Schools Corporation and have also won a Master Builders Association of NSW Excellence in Construction Award in 2006 for a Nursing Home project in Ashfield (AH Orr Lodge).  They currently have seven (7) projects in progress, the bulk of these are due for completion during June/July 2009. 

They have demonstrated their capacity and project management capability for this project.  The time for the completion of this project is seven (7) months from issue of Contract.

D.G. Sundin & Co Pty Ltd is based in Belrose NSW and has been in operation for over fifty years.  The company is managed by Managing Director Garry Sundin, and was accredited in 2005 by the NSW Department of Commerce as Best Practise Contractor.  D.G. Sundin & Co has extensive experience in the building & construction industry, completing several Child Care and Community /Public facilities projects for the Department of Commerce.

The time for the completion of this project is eleven (11) months from issue of Contract.  They have three (3) projects in progress all due for completion in the first half of 2009 and have demonstrated their capacity and project management capability in completing this project.

Evaluation of Shortlisted Tenders

Further evaluation of the above companies included an independent Financial Health analysis carried out by Kingsway Financial Assessments Pty Ltd (State Government Approved contractor) along with a Dunn & Bradstreet financial report.  Following the detailed compliance review of the four companies short listed, it was deemed by the Tender Evaluation Panel that further evaluation of the following companies be undertaken through an interview process..

1.   Denham Constructions Pty Ltd

2.   Gledhill Constructions Pty Ltd

3.   Taylor Projects Group Pty Ltd

D. G. Sundin &Co Pty Ltd were not considered for final interview as their tendered price was $160,000 higher than the third ranked tender from Taylor Projects Group Pty Ltd and it was determined by the evaluation panel that there was no advantage to Council in further considering their tender.

Summary of Further Investigations

Financial Health Analysis

There were no apparent risks or issues arising from the financial health checks for the companies investigated and all were given a “good” rating by the independent assessors.

The reports indicate all Companies have the financial capacity to undertake a project of this size.

Contractor Interviews

Each of the Companies interviewed were provided with a pre-determined agenda outlining the main discussion points.  These interviews were to determine each tenderer’s current capacity to complete the project, to highlight any risks or issues, and to ascertain the proposed project management team and administration structure.

All companies interviewed clearly demonstrated their capacity to complete the project in a timely manner, consistent with the specified requirements, the evaluation criteria and in accordance with the contract conditions.

Denham Construction’s pricing structure provided the least financial risk to Council for possible variations due to their acceptance of all reasonable risks associated with latent conditions (these conditions relate to the removal of contaminated material that may be found on the site).  Their construction time for the project is seven (7) months from issue of the Contract.

The Tender Evaluation Panel determined that given the criteria and that Denham Construction’s provided least financial risk, that Denham Construction’s represented the best value for money.

Conflict of Interest

At the time of the assessment there were no apparent or perceived conflicts of interest in respect of any of the Companies that tendered.  None of the tenderers declared any conflict of interest.

Comment by Group Manager - Finance

Funding for the Glenmore Park Child and Family Precinct in the 2008-09 Budget and beyond was $6,746,046:

 

Section 94 Glenmore Park Stage 1                                                    4,952,868

Section 94 Glenmore Park Stage 2                                                    1,345,618

Property Development                                                                          420,000

Community Development/Children’s Services Allocations              27,560

 

The Section 94 Contributions are subject to CPI Indexing and at December 2008 these amounts had increased to:

 

Section 94 Glenmore Park Stage 1                                                    5,007,196

Section 94 Glenmore Park Stage 2                                                    1,360,378

 

This provided full year funding of $6,815,134.

 

To date $35,553 has been spent during 2008-09 on consultants to finalise the Tender process. After deducting this amount from the original funding available an amount of $6,779,581 is available to complete the project.

 

Following evaluation of the tenders received the estimated remaining cost of the project is $6,518,937, well within the remaining budget.  On a pro-rata basis the funding required from the Section 94 plans would be:

 

Section 94 Glenmore Park Stage 1                                                    4,811,395

Section 94 Glenmore Park Stage 2                                                    1,259,982

 

As development under Stage 2 is not anticipated to commence prior to the completion of the project and no contributions are likely to be received, Council’s 2008-09 Management Plan provided for Council to borrow the value of the Stage 2 contributions required for the project.  Repayment of the loan will be financed from the contributions as they are received.

 

The State Minister for Planning has issued a Ministerial Directive under the Environmental Planning and Assessment Act 1979 Section 94E to the effect that, from April 30 2009, no parcel of residential land shall be subject to a contribution under this section in excess of $20,000.  This directive has the potential to significantly impact the funding available for this project from Glenmore Park Stage 2 contributions.  This $20,000 cap includes any city wide contributions which may be additional to the plan.

 

Specific contributions for Glenmore Park Stage 2 are as follows:

 

          Surveyors Creek catchment               $30,800 per lot

          Western catchment area           $35,883 per lot

 

Additionally each catchment area would also be required to pay a citywide contribution of $6,015 per lot.

 

Council has submitted a formal submission requesting approval from the Minister for Planning to impose contributions over the maximum amount specified in the Ministerial Directive for Glenmore Park Stage 2.

 

Were the contributions from these catchment areas capped at $20,000 per the Ministerial Direction, funding for this project could be jeopardised.  Alternative funding would need to be found if this eventuates.  Modifications could be made to the Glenmore Park Stage 1, S94 Plan to provide additional funding for this project.  The current plan has some elements in it that could be eliminated and accrued interest that could be applied to this project.

 

In December 2008 the Premier announced that Water Sewerage and Developer charges in Sydney Water’s area of operations had been abolished.  This decision will result in Council receiving back the contribution of $229,564 it had paid for this project.  This will reduce the amount required to be funded from Section 94 contributions.  The modifications to the Glenmore Park Stage 1 Plan, if required, would involve the advertising of the proposed changes and endorsement by Council.  This matter is administrative and should not delay the tender process for the construction of the Glenmore Park Child & Family Precinct.

At this stage, it is suggested that the initial funding strategy be followed and reviewed if necessary.

Comment by Legal Officer

The role of the Probity Adviser was to provide advice to the Tender Evaluation Panel on probity matters to assist the Tender Evaluation Panel in ensuring that all tenders were analysed fairly, uniformly and transparently.

The Probity Adviser was not a member of the Tender Evaluation Panel and did not engage in any evaluation activity.

Prior to the closing of tenders, the Tender Evaluation Panel adopted an Evaluation Plan to assess tenders against pre-determined evaluation criteria.  The criteria were outlined earlier in this report.  Procedural fairness was applied to all tenderers.  The tenderers were treated equally and fairly having been assessed on their merits against the criteria.  The Tender Evaluation Panel had regard and complied with the tendering provisions of the Local Government (General) Regulation 2005.

Project Review Team

A Project Review Team, comprising the Director of City Services and the Major Projects Manager, has been established to review the process and recommendations of the Tender Evaluation Panel.  The Project Review Team has endorsed the recommendations of the Panel.

Conclusion

Following completion of secondary evaluation it was determined by the Panel that the lowest tender submitted by Denham Constructions Pty Ltd represents the best value for money, considering the evaluation criteria, with minimal risk to Council and is therefore recommended.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Selective Tender Reference 05-08/09 Glenmore Park Child & Family Precinct be received.

2.     A contract for the Construction of the Glenmore Park Child & Family Precinct, including the new sub station and solar panels, be awarded to Denham Constructions Pty Ltd, for the lump sum fixed price of $6,088,679.30, including GST.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

23 March 2009

The City as a Social Place

 

 

The City as a Social Place

 

 

6

Riverlink Precinct Planning - Baseline Studies   

 

Compiled by:                Anthony Milanoli, Senior Environmental Planner

Authorised by:             Roger Nethercote, Environmental Planning Manager   

Strategic Program Term Achievement: Cohesive communities are formed based on sustainable, safe and satisfying living and working environments.

Critical Action: Prepare and implement plans (based on Council's Sustainability Blueprint for new Release Areas) for each new release area that deliver quality, sustainable living and working environments..

     

Purpose:

To outline baseline studies necessary to progress planning for the Riverlink Precinct and to detail the proposed co-funding by major landowners.  The report recommends that Council endorse preparation of the baseline studies and their co-funding by other major landowners.

 

Executive Summary

The Riverlink Precinct is a strategically located area that offers significant opportunities to reconnect the City with one of its major recreational assets through rezoning and subsequent redevelopment. Appropriate planning for the Precinct requires accessing a sound database in order to inform preparation of controls to guide future development. Towards this end, it is proposed to engage consultants to carry out studies relating to economic development; traffic, transport and access; and visual character and urban design. The cost of these studies is estimated at $120,000. It is proposed that the cost be shared between Council and major landowners in recognition of the additional planning analysis required to assess the specific proposals of selected landowners (being Panthers and Council’s Property Services Department). The Probity Plan for the Riverlink Precinct requires that Council endorse any cost-sharing approach to studies.  This report concludes that a cost sharing approach is appropriate to ensure sound analysis is available to inform planning directions and maximise benefits that may accrue to the City, its residents, businesses and visitors.

 

Background

The Riverlink Precinct is located within the suburbs of Penrith and Jamisontown and is bounded by the eastern bank of the Nepean River to the west, Mulgoa Road to the east, the M4 Motorway to the south and the Western Railway line to the north. The Precinct has an area of approximately 370 hectares. The Precinct’s key characteristics are the Nepean River, the largely undeveloped nature of the area, Panthers, the low scale of buildings and its flat topography, permitting views to the Blue Mountains.

 

Predominant land uses currently found in the Riverlink Precinct include public open space, private recreation, low density residential and rural / residential, bulky goods retail/warehousing, restaurants and Panthers Club-related uses (including a hotel, conference rooms, restaurants and private recreation).

 

The Precinct is currently subject to a number of Planning Instruments and zonings including non-urban, residential, Industrial, Recreation and Special Uses. The non-urban land south of Jamison Road is subject to the recently exhibited Draft Penrith Plan 2008 and has draft RU4 Rural Smallholdings, R5 large lot residential, E2 Environmental Conservation, IN2 Light Industrial and SP2 Infrastructure zonings under this plan.

 

The major landowners in the Riverlink Precinct are Council, Panthers (and its partner ING Real Estate), and the Blaikie Road landowners group, formed to present a residents’ development perspective.  Other landowners comprise large numbers of detached dwelling households and commercial premises owners. 

 

Over the past few decades the risk of flooding and the need to achieve safe evacuation have proved to be the primary constraint on redevelopment of the Precinct.  Recently completed flood modelling confirms that this will continue to limit land use options into the future

 

Riverlink’s sizeable area (around 370 hectares), its strategic location (close to the City Centre, train station, Panthers and the CGU stadium) and its setting adjoining the Nepean River, with the Blue Mountains as a dramatic backdrop, combine to create a unique environment. Planning for the precinct therefore presents a rare opportunity to enhance the attractiveness and liveability of Penrith City for residents, visitors and investors.

 

Prudent planning and management of the Precinct will help ensure it serves as a gateway to the City of Penrith and can develop as a significant entertainment and leisure based visitor and investor attractor beyond the LGA  border. In its examination of the area the Penrith City Centre Plan Cities Taskforce envisaged that “the Riverlink Precinct will become a recreational, leisure and entertainment destination for locals and visitors and that the river frontage will become the focus of local restaurants, clubs and recreations uses”.

 

Councillors were provided a presentation on the Riverlink planning process at the Councillor Briefing session held on 24 November 2008.

 

The Riverlink Precinct Plan

In recent years the Riverlink Precinct has been the focus of development interest from numerous landowners (both public and private). This landowner interest has prompted examination of the Precinct’s future by Council, to ensure its significant potential and attributes are successfully and sensitively managed and that outcomes enhance Penrith’s Regional City status.

 

In response to a specific development proposal from Panthers Penrith – and following community consultation  associated with exhibition of earlier draft plans - in May 2008 Council adopted a Riverlink Precinct Plan. This plan was adopted as an interim policy position for the area, pending more detailed analysis.  The Precinct Plan identified future land uses for examination as to suitability. These land uses included residential, entertainment, tourism, leisure and lifestyle, mixed uses, employment, flood compatible uses and public open space.

 

Baseline Studies to guide the future development of Riverlink

In the period since adoption of the Riverlink Precinct Plan, staff and consultants have been concluding a detailed flood model, which identifies the serious constraints on future development of the area. Additionally, analysis and negotiations have been underway between staff and Panthers / ING in relation to a Concept Plan the group developed and subsequently submitted for its site. The Panthers proposal entails a range of mixed land uses including entertainment/leisure, commercial, retail and residential. A briefing session for Councillors on the proposal is currently being arranged.

 

The Panthers/ING proposal has been reviewed and staff have been researching appropriate zones for the area in the Stage 2, Penrith City-wide Local Environmental Plan. This review has confirmed the need for a holistic vision for the Precinct, underpinned by essential baseline studies.  The baseline studies considered necessary to ensure understanding of the Precinct are :

·    a traffic, transport and accessibility report

·    a visual character and urban design analysis; and

·    an economic impact study

 

These studies will identify :

·    opportunities and constraints that apply to the site (including attributes worthy of retention or enhancement )

·    key relationships with surrounding natural characteristics, land uses and transport environments

·    new land uses that offer potential to maximise the attributes and advantages of the precinct and complement existing businesses

·    locations best suited to future development within the precinct and the scale of such development

 

Analysis of the completed studies will provide guidance regarding appropriate controls  for the Precinct for inclusion in the Stage 2 City-wide LEP. These controls will include land use zoning, building heights and floor space ratios and will assist in developing controls for inclusion in the City-wide stage 2 DCP. The DCP controls will address matters such as access, building footprints, view retention, landscaping and public domain treatment.

 

Staff have prepared project briefs for engagement of consultants to conclude these studies. Combined studies costs are estimated at approximately $120,000.The timeframe for the project is envisaged to be 2 months from commencement of the studies until submission of concluded reports. This timeframe is linked to the programming of the Stage 2 City, scheduled to be considered by Council in July 2009.  

 

Probity Plan for the Riverlink Precinct

Council has multiple functions and interests with respect to the Riverlink Precinct. Council is the statutory planning authority, a major landowner and has historical and contractual relationships with Panthers (a major development proponent). In recognition of the potential for conflict of interest in these circumstances, Council engaged an independent consultant, Deloitte, to prepare a Probity Plan in relation to the Riverlink Precinct. The Probity Plan is intended to provide clear guidance for Councillors and staff in the assessment of future planning and development options for the Precinct.

 

The Probity Plan, amongst other things, addresses the issue of cost-sharing for the preparation of baseline studies. Given that the charges associated with preparing baseline studies have in part been necessitated by Panthers ING’s specific proposal it is considered reasonable to pursue cost sharing to conduct these independent studies. In respect of cost-sharing the Probity Plan requires that :

·    Council should be solely responsible for the selection and management of external consultants; and

·    no advantage will be conferred upon those who co-fund the studies; and

·    any cost-sharing opportunity for consultancy services should be offered to all landowners; and

·    all cost-sharing initiatives should be approved by Council resolution; and

·    any rationale for cost sharing opportunities should be appropriately recorded.

 

The major landowners within Riverlink judged to be affected by the future rezoning of the site are Panthers/ING, Council (through its property department) and the Blaikie Road residents group. It is noted that the motel precinct adjacent Victoria Bridge has a tourist development related zoning confirmed in the recent amendment to the Penrith City Centre LEP and thus are unlikely to be subject to further rezoning as a result of the Riverlink studies.

 

The proposed arrangement for the financing of the studies is that cost be shared between Council (Property Department and Planning Department) and Panthers-ING. The rationale for this approach is based on the fact that Council and Panthers have sizeable landholdings which are likely to be most affected by any rezoning.  It would be impractical to engage every landowner within the Riverlink precinct as numerous properties are simply detached houses or small business office suites. The Probity Plan consultant has been informed of this limitation of the operation of the Plan.  On this basis it is not considered appropriate to seek study funds from all landowners. Discussions are programmed to be held with the representative of Blaikie Road/Tench Avenue landowners and the matter of study funding will be examined with them for consideration of their possible involvement if warranted by circumstances at that stage. Finally, if Council is approached by other landowners wishing to contribute to the cost of the studies, Council will afford them the same opportunity as available to landowners who are sharing Riverlink study costs.

 

Following negotiation between Environmental Planning staff, Panthers and Council’s Property Department, funding of the studies on the following basis is proposed :

·    Panthers – around one-third of studies’ cost

·    Council’s Property Department – around one-third of studies’ cost

·    Planning and Technical Department budgets – the remaining studies’ cost

 

Conclusion

Effective and coherent planning for the Riverlink Precinct should be predicated on a sound understanding of its opportunities, constraints, linkages  and potential impacts on surrounding areas of Penrith City. To achieve this understanding, a series of baseline studies are considered essential. Analysis of the studies’ findings will inform the content of the City-wide Stage 2 draft LEP provisions and at a later stage, the relevant DCP controls.

 

Co-funding of the studies by major landowners and development proponents recognises that this level of research has been necessitated by the specific current intentions of some landowners. Co-funding of the studies – when carried out in a transparent manner – ensures that the community can be confident that rigorous research informs planning directions and that the costs are shared equitably amongst affected landowners rather than being disproportionately borne by the wider public.

 

In light of the above, this report recommends that Council endorse preparation of the Riverlink baseline studies and that costs for those studies be shared with major landowners, as provided for by the Riverlink Probity Plan.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Riverlink Precinct Planning - Baseline Studies be received.

2.     Council endorse the approach of sharing the cost for Riverlink Precinct studies with the landowners, as outlined in this report.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

23 March 2009

The City as a Social Place

 

 

The City as a Social Place

 

 

7

Development Application 09/0034 for Alterations & Additions to Existing Respite Centre at 7 Urbane Street, Leonay  Applicant:  Anglican Retirement Villages;  Owner:  Anglican Retirement Villages    

DA09/0034

Compiled by:                Jonathon Wood, Trainee Environmental Planner

Authorised by:             Paul Lemm, Development Services Manager   

Strategic Program Term Achievement: Redevelopment of existing areas contributes to safe, sustainable, affordable and satisfying living environments and cohesive communities.

Critical Action:  Formulate and implement social and cultural strategies for redeveloping established areas that support cohesive communities.

     

Purpose:

The development application is referred to Council for determination as the proposal involves an objection to a development standard, pursuant to State Environmental Planning Policy No. 1 - Development Standards, that exceeds 10%.  The report recommends that the information be received and that Council grant approval to the proposal, subject to the imposition of conditions.

 

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

Background

 

Council has received a development application for alterations and additions to an existing Respite Centre. On 11 January 2008 a development application for a change of use of an existing single dwelling house to a community facility was approved under delegated authority on the subject site. That development application involved the following aspects:

 

1.   Use of the premises for respite care, catering for up to 8 elderly persons on a daily basis. This was approved on a pick-up, drop-off, basis;

 

2.   Operation during normal business hours Monday to Friday, with the occasional provision of emergency respite care on weekends;

 

3.   Employment of four (4) staff on the premises at any one time; and

 

4.   Provision of car parking for four (4) vehicles.

 

The existing situation provides care for up to eight (8) female elderly persons suffering from dementia. Anglican Retirement Villages has recently obtained additional funding that will allow for an increase in the number of persons to be accommodated on the site. This will take the form of men’s respite care, and an extension to the existing dwelling house is required to provide adequate space to cater for the increased number of elderly persons. 

This report provides details of the proposal, an assessment of the key issues in accordance with the provisions of the Environmental Planning and Assessment Act 1979, and recommends approval subject to conditions.

Site and Surrounds

The subject site is situated on the north eastern side of Urbane Street and is located approximately 135m west of the Nepean River. The M4 motorway is located 170m to the north of the site (refer to locality map appended).

The site is 625m² in area, is orientated in a north south direction, and is relatively flat.

The site is currently occupied by a single storey brick veneer dwelling.

The surrounding area is characterised by residential development, with a mixture of single and two (2) storey dwellings.

The Proposal

The proposed development includes the following aspects (refer to site and elevations plans appended – A3 copies have been separately distributed for the information of Councillors):

·    Construction of a new activity room at the rear of the existing dwelling, with dimensions of 5m x 6.6m, resulting in a 33 square metre increase in gross floor area;

·    Extension of existing verandah by approximately 21 square metres  (5m x 4.2m);

·    Replacement of existing shed in the same location;

·    Provision of respite care to males suffering from dementia on a part-time basis, approximately one (1) to two (2) days per week; and

·    Employment of an additional two (2) staff on occasions when male respite care is provided. This will bring the maximum number of staff to six (6) on occasions when male respite care is provided. 

Planning Assessment

The development has been assessed in accordance with the relevant matters for consideration under the Environmental Planning and Assessment Act 1979, and the following relevant considerations identified:

1.   Section 79C(1)(a)(i) – Any Environmental Planning Instrument

State Environmental Planning Policy No.1-Development Standards

State Environmental Planning Policy No.1- Development Standards:

‘provides flexibility in the application of planning controls operating by virtue of development standards in circumstances where strict compliance with those standards would, in any particular case, be unreasonable or unnecessary or tend to hinder the attainment of the objects specified in Section 5 (a)(i) and (ii) of the Act’.

The applicant has submitted a SEPP 1 objection in accordance with Clause 6, which outlines:

Where development could, but for any development standard, be carried out under the Act (either with or without the necessity for consent under the Act being obtained therefore) the person intending to carry out that development may make a development application in respect of that development, supported by a written objection that compliance with that development standard is unreasonable or unnecessary in the circumstances of the case, and specifying the grounds of that objection.

The applicant has identified matters prescribed by Clause 12(3) of Penrith Local Environmental Plan 1998- Urban Land. Clause 12(3) outlines:

(3)        The council must not grant consent to development that involves the erection of a building in Zone No. 2(a1), 2(a), 2(b), 2(c), 2(d) or 2(e) unless the building is wholly within the building envelope, and does not contravene the maximum external wall height or minimum landscaped area, for the zone calculated in accordance with Table 4.

The clause requires a minimum landscaped area of 50% in a 2(a) zone for development involving the erection of a building. The subject development results in 216 square metres, or 34.6%, of the site as landscaped area and thus does not comply with the control.

The definition of a ‘development standard’ is outlined in Section 4(1) of the Environmental Planning and Assessment Act 1979, as:

 development standards means provisions of an environmental planning instrument or the regulations in relation to the carrying out of development, being provisions by or under which requirements are specified or standards are fixed in respect of any aspect of that development, including, but without limiting the generality of the foregoing, requirements or standards in respect of:

(f)  the provision of public access, open space, landscaped space, tree planting or other treatment for the conservation, protection or enhancement of the environment,

It is considered that the development control pertaining to minimum landscaped area is sufficiently defined as a ‘development standard’, and thus a SEPP 1 objection can be considered by Council.

Pursuant to Clause 6, the applicant is required to demonstrate that compliance with the development standard, ‘is unreasonable or unnecessary in the circumstances of the case’. The applicant has outlined:

·    The proposed development relates to an existing allotment and is for a use that is permissible in the zone, being a “community facility”. The respite centre has a particular operational need to provide adequate indoor and temperature controlled space. This additional indoor space is provided at the expense of the outdoor space which is deemed largely unusable during warmer/colder months.

·    The premises is particularly suited to the respite centre use being located in a quiet residential street and having an ordinary residential layout which promotes a familiar/home type environment for the dementia clients.

·    Properties adjoining the subject site have incrementally reduced the landscaped areas in the rear yards so that the proposed additions will not be discernibly different. In fact the proposed landscape area for the subject premises will have a greater landscaped rear yard than immediately adjacent residential properties.

·    Strict enforcement of the development standard would preclude the use of the site as a respite centre, even though the site is otherwise well suited to this permissible use.

·    Despite the proposed non-compliance, the proposed development would retain the existing landscaped streetscape appearance.

·    There are no unacceptable impacts on the amenity of surrounding dwellings associated with the proposed development. No objections to the use were submitted by neighbours who have been residing next to the respite centre for some time. If anything, the proposal would have a positive impact by ensuring adequate indoor recreation space is provide in lieu of a larger outdoor space. Hence the proposal will have a beneficial impact on neighbour amenity particularly given the non-residential use.

·    The proposed development would provide significant social benefits in providing improved functions of an important local community facility.

·    On these grounds a requirement for compliance with the development standard would be unreasonable or unnecessary in the circumstances of the case.

Comment: In accordance with Clause 7 of the SEPP it is considered the objection is well founded, and consistent with the aims of the SEPP outlined in Clause 3 in that the compliance with the standard would ‘be unreasonable or unnecessary’. This is reinforced by the consistency of the proposal with the objectives of Clause 12, which outline:

(1) The objective of this clause is to prescribe building envelopes, external wall heights, landscaped areas and rear boundary setbacks which:

(a) achieve site-responsive development at a scale which is compatible with existing housing in the locality by controlling visual impacts relating to height and bulk; and

 (b) minimise the impact of loss of privacy, overshadowing and loss of views; and

 (c) achieve an appropriate separation between buildings and site boundaries and preserve private open space corridors along rear fence lines; and

 (d) protect and enhance the environmental features, which are characteristic of each of the residential zones, by requiring sufficient space on-site for effective landscaping and on-site storm water detention.

Comment: The scale of the proposal is compatible with existing housing in the locality in terms of height and bulk, as well as achieving minimal impact on adjoining properties in terms of loss of privacy and views. The shadow diagrams submitted indicate there will be no impacts in terms of overshadowing to adjoining properties.

The proposal will retain the existing side boundary separation and also preserve an open space corridor along the rear fence line. The existing character of the locality will be retained, primarily through retention of the existing streetscape presentation, as well as adopting a smaller building footprint than adjoining properties .Stormwater generated from the additions will be directed to the existing drainage system.

 

The SEPP 1 objection has adequately addressed those matters prescribed in State Environmental Planning Policy No.1- Development Standards, and has demonstrated that compliance with the prescribed minimum landscaped area is unnecessary in the circumstances of the case. A recent circular published by the Department of Planning in the wake of the ICAC investigation of Wollongong City Council has advised that all development applications, where there is a variation to a development standard greater than 10%, should be determined by full Council. The current proposal incorporates a total landscaped area of 34.6%, which is a 30.8% variation to the development standard requiring a minimum 50% landscaped area. As such the proposal has been referred for determination by full Council.

 

Sydney Regional Environmental Plan No. 20 (SREP 20) - Hawkesbury-Nepean River 1997

 

SREP 20 - applies to the subject land and stipulates that the consent authority shall not grant consent to an application unless it is of the opinion that the carrying out of the development is consistent with any relevant, general and specific aim of SREP 20.

 

The general aims and objectives of the plan are directed towards improving the amenity of the river and protecting the lands within the river valley, including scenic quality.

 

The proposal will have minimal impacts on the water quality and appropriate conditions will be imposed to ensure that adequate control measures are provided.