CONFIRMED MINUTES

 OF THE POLICY REVIEW COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE PASSADENA ROOM, PENRITH

ON MONDAY 30 MARCH 2009 AT 7:32PM

PRESENT

Deputy Mayor Councillor Ross Fowler OAM, Councillors Kaylene Allison, Robert Ardill, Kevin Crameri OAM, Greg Davies, Mark Davies, Jackie Greenow, Prue Guillaume, Marko Malkoc, Karen McKeown, Kath Presdee, and John Thain.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to His Worship the Mayor, Councillor Jim Aitken OAM for the period 30 March 2009 to 2 April 2009 inclusive.

 

APOLOGIES

PRC 16  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jackie Greenow that apologies be accepted for Councillors Tanya Davies and Ben Goldfinch.

 

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 9 March 2009

PRC 17  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marko Malkoc that the minutes of the Policy Review Committee Meeting of 9 March 2009 be confirmed.

 

 

DECLARATIONS OF INTEREST

 

Councillor Kath Presdee declared a Non-Pecuniary Conflict of Interest – Less than significant in Item 2 Penrith White-water Stadium – Annual Report and Board of Directors as she is a Director on the board of Penrith White-water Stadium Ltd.

 

Councillor Kevin Crameri OAM declared a Non-Pecuniary Conflict of Interest – Less than significant in Item 2 Penrith White-water Stadium – Annual Report and Board of Directors as he is a Director on the board of Penrith White-water Stadium Ltd.

 

Councillor Ross Fowler OAM declared a Non-Pecuniary Conflict of Interest – Less than significant in Item 2 Penrith White-water Stadium – Annual Report and Board of Directors as he is a Director on the board of Penrith White-water Stadium Ltd.

 

 

 

MASTER PROGRAM REPORTS

 

Leadership and Organisation

 

2        Penrith White-water Stadium - Annual Report and Board of Directors                          

PRC 18  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies

That:

1.     The information contained in the report on Penrith White-water Stadium - Annual Report and Board of Directors be received

2.     Council agree to underwrite the operation of the Penrith White-water Stadium Limited until the presentation to Council of the Penrith White-water Stadium Limited Annual Report for 2008-09.

3.     Council note and endorse the Board’s nominations of Helen Brownlee OAM and Andrew Pearse as continuing Directors of Penrith White-water Stadium.

4.     Council congratulate the management and staff for their achievements over the last year.

 

 

The City as a Social Place

 

1        Future Directions in Library Services                                                                               

PRC 19  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Marko Malkoc

That:

1.     The information contained in the report on Future Directions in Library Services  be received

2.     A Working Party be established and made up of Councillors Kaylene Allison, Kevin Crameri OAM, Ross Fowler OAM, Jackie Greenow, Prue Guillaume, Karen McKeown, John Thain and all other available Councillors.

3.     The Terms of Reference for the Working Party be as set out in the report on Future Directions in Library Services.

 

 

Leadership and Organisation

 

3        Conflict of Interest in Tenders                                                                                           

PRC 20  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies

That:

1.     The information contained in the report on Conflict of Interest in Tenders  be received

2.     The improvements to Council’s tender processes as set out in the report to the Policy Review Committee are adopted.

 

 

 

 


 

CONFIDENTIAL BUSINESS

 

The meeting closed to consider Confidential Business, the time being 8:18pm.

 

Councillor John Thain advised the meeting that he had an item to be considered in Confidential Business, being a personnel matter concerning particular individuals and discussion of the matter in an open meeting would be, on balance, contrary to the public interest.

 

1        Presence of the Public

 

PRC 21 RESOLVED on the motion of Councillor Kevin Crameri OAM seconded Councillor Karen McKeown that the press and public be excluded from the meeting to deal with the following matters:

 

 

Leadership and Organisation

 

2        Commercial Matter - Council Property - Cranebrook Village Shopping Centre            

 

This item has been referred to Confidential Business as the report refers to commercial information of a confidential nature that would, if disclosed (I) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

3        Personnel Matter - Executive Staffing Position

 

         The item has been referred to Confidential Business as it refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

RESUMPTION OF BUSINESS IN OPEN COMMITTEE

 

The meeting moved out of confidential session at 9:18pm and the General Manager reported that after excluding the press and public from the meeting, the Policy Review Committee met in confidential session from 8:18pm to 9:19pm to consider a commercial and personnel matter.

 

The General Manager reported that while in confidential session, the Committee resolved the confidential business as follows:

 

 

 

 

 

 

 

CONFIDENTIAL BUSINESS

 

2        Commercial Matter - Council Property - Cranebrook Village Shopping Centre            

PRC 22  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Robert Ardill

 That:

1.     The information contained in the report on Commercial Matter - Council Property - Cranebrook Village Shopping Centre is received.

2.     Council publicly communicate its intentions in relation to the Centre.

3.     A further report is presented to Council following responses to the Expression of Interest, leading to a Tender process.

 

3          Personnel Matter - Executive Staffing Position

 

PRC 23 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marko Malkoc


            That t
he information on Executive Staffing Position be received.                                           

 

 

There being no further business the Chairperson declared the meeting closed the time being 9:21pm.