UNCONFIRMED MINUTES

 OF THE POLICY REVIEW COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE PASSADENA ROOM, PENRITH

ON MONDAY 19 OCTOBER 2009 AT 7:34PM

PRESENT

His Worship the Mayor Councillor Kevin Crameri OAM, Councillors Jim Aitken OAM, Robert Ardill, Greg Davies, Mark Davies, Tanya Davies, Ross Fowler OAM, Ben Goldfinch, Jackie Greenow, Prue Guillaume, Marko Malkoc, Karen McKeown, Kath Presdee and John Thain.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Kaylene Allison for the period 29 September 2009 to 1 November 2009 inclusive.

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 14 September 2009

PRC 71  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies that the minutes of the Policy Review Committee Meeting of 14 September 2009 be confirmed.

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

 

DELIVERY PROGRAM REPORTS

 

A Leading City

 

3        Penrith City Council Customer Survey 2009

          Management Planning Coordinator, Ken Lim introduced the report and Simon Pomfret from IRIS Research gave a presentation on the Customer Survey Results for 2009.                                                          

PRC 72  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Ross Fowler OAM

That the information contained in the report on Penrith City Council Customer Survey 2009 be received.

 

 

 

 

 

 

 

A City of Opportunities

 

4        Penrith City Centre Association and St Marys Town Centre Association 2009-2010 Business Plans

Acting City Centres Coordinator, Terry Agar introduced the report and invited Gladys Reed from Penrith City Centre Association and Peter Jackson – Calway from St Marys Town Centre Association who gave presentations on their achievements during 2008-2009 and Business Plans for 2009-2010.

His Worship the Mayor, Councillor Kevin Crameri OAM left the meeting, the time being 8:30pm.

His Worship the Mayor, Councillor Kevin Crameri OAM returned to the meeting, the time being 8:31pm.

Councillor Kath Presdee left the meeting, the time being 8:43pm.

Councillor Kath Presdee returned to the meeting, the time being 8:47pm.

PRC 73  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Penrith City Centre Association and St Marys Town Centre Association 2009-2010 Business Plans be received

2.     Funding for the Penrith City Centre Association and the St Marys Town Centre Association in the amounts of $296,814 and $222,670 be endorsed to be paid in four equal instalments at the beginning of each quarter.

 

A Liveable City

 

8        New Region 1 Bus Network

Acting Design & Technical Advice Manager, David Yee introduced the report and invited Adrian Dessanti from NSW Transport and Infrastructure and Steve Timbrell from Westbus to answer any questions, that Councillors may have with the New Region 1 Bus Network.

Councillor Mark Davies left the meeting, the time being 8:52pm.

Councillor Mark Davies returned to the meeting, the time being 8:54pm.

His Worship the Mayor, Councillor Kevin Crameri OAM left the meeting, the time being 8:57pm.

His Worship the Mayor, Councillor Kevin Crameri OAM returned to the meeting, the time being 9:03pm.

Councillor Marko Malkoc left the meeting, the time being 9:23pm.

Councillor Marko Malkoc returned to the meeting, the time being 9:27pm.                                       

PRC 74  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marko Malkoc

That the information contained in the report on New Region 1 Bus Network be received.

 

Councillor Greg Davies, left the meeting the time being 9:48pm.

Councillor Greg Davies, returned to the meeting the time being 9:49pm.

 

A Leading City

 

1        Annual Report 2008-09

Councillor Karen McKeown stated she thought the Annual Report was very user friendly, was a great link to sustainability and the officers involved in the compilation of the Annual Report have done an outstanding job.

PRC 75  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marko Malkoc

That:

1.     The information contained in the report on Annual Report 2008-09 be received

2.     The Annual Report be endorsed by Council and forwarded to the Department of Local Government as required under the Act.

 

 

2        "Celebrate Penrith City 09" Final Report

Councillor Karen McKeown left the meeting, the time being 9:51pm.

Councillor Karen McKeown returned to the meeting, the time being 9:52pm.                                   

PRC 76  RESOLVED on the MOTION of Councillor Robert Ardill seconded Councillor Ben Goldfinch

That the information contained in the report on "Celebrate Penrith City 09" Final Report be received.

 

Procedural Motion

 

PRC 77  RESOLVED on the MOTION of Councillor Robert Ardill seconded Councillor Karen McKeown that Item 5 be considered at the conclusion of Confidential Business.

 

 

A Green City

 

6        Glenmore Park Shopping Centre - Draft DCP amendment to Glenmore Park Town Centre Chapter of the Penrith DCP 2006

Councillor Greg Davies left the meeting, the time being 9:57pm.

Councillor John Thain left the meeting, the time being 9:59pm.

Councillor John Thain returned to the meeting, the time being 10:03pm.

Councillor Greg Davies returned to the meeting, the time being 10:03pm.                                         

PRC 78  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on Glenmore Park Shopping Centre - Draft DCP amendment to Glenmore Park Town Centre Chapter of the Penrith DCP 2006 be received

2.     In accordance with the Environmental Planning and Assessment Act 1979 and the Regulations 2000, the draft amendment to Penrith Development Control Plan 2006 Chapter 6 to incorporate planning controls relating to the Glenmore Park Town Centre as attached to this report, be publicly exhibited

3.     A further report is presented to Council following public exhibition of the draft Development Control Plan 2006 amendment, advising of the outcomes of exhibition and making further recommendations relating to the adoption of the draft DCP amendment.

4.     Local sporting groups be notified in writing of the Glenmore Park Shopping Centre - Draft DCP amendment to Glenmore Park Town Centre Chapter of the Penrith DCP 2006

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

 

For

Against

Councillor Jim Aitken OAM

 

Councillor Robert Ardill

 

Councillor Kevin Crameri OAM

 

Councillor Greg Davies

 

Councillor Mark Davies

 

Councillor Tanya Davies

 

Councillor Ross Fowler OAM

 

Councillor Ben Goldfinch

 

Councillor Jackie Greenow

 

Councillor Prue Guillaume

 

Councillor Marko Malkoc

 

Councillor Karen McKeown

 

Councillor Kath Presdee                   

 

Councillor John Thain

 

 

 

 

A Liveable City

 

7        Neighbourhood Facilities Management Service Review                                                 

PRC 79  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Karen McKeown

That:

1.       The information contained in the report on Neighbourhood Facilities   Management Service Review be received.

2.       The Recommendations and Implementation Plan of the Neighbourhood       Facilities Management Service Review as outlined in the report be adopted.

 

             3.       $50,100 and $32,000 to be allocated from the 2009/10 and 2010/11                                Community Safety budgets and $10,000 from the 2009/10 Risk                                              Management budget respectively for the engagement of Morrison Low                        Consulting Pty Ltd for the development of the Neighbourhood Facilities                       Policy, Service Level Agreements, Guidelines and Procedures and the new              Pricing Model (Fees and Charges).

 

 

Councillor John Thain left the meeting, the time being 10:13pm.

Councillor Marko Malkoc left the meeting, the time being 10:13pm

Councillor Jackie Greenow left the meeting, the time being 10:13pm

Councillor Karen McKeown left the meeting, the time being 10:13pm


Confidential business

 

The meeting closed to consider Confidential Business, the time being 10:13pm

 

1        Presence of the Public

 

PRC 80  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

 

 

Councillor Jackie Greenow returned to the meeting, the time being 10:15pm

Councillor Karen McKeown returned to the meeting, the time being 10:15pm.

Councillor John Thain returned to the meeting, the time being 10:15pm.

Councillor Marko Malkoc returned to the meeting, the time being 10:15pm.

 

A City of Opportunities

 

2        South Penrith Branch Library                                                                                            

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

RESUMPTION OF BUSINESS IN OPEN COMMITTEE

 

The meeting resumed at 10:22pm and the General Manager reported that after excluding the press and public from the meeting, the Policy Review Committee met in confidential session from 10:13pm to 10:22pm to consider Item 2.

 

The General Manager reported that while in confidential session, the Committee resolved the confidential business as follows:

 

CONFIDENTIAL BUSINESS

 

2        South Penrith Branch Library                                                                                            

RECOMMENDATION

PRC 81  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor John Thain that the information contained in the report on South Penrith Branch Library be received.

 

 

A City of Opportunities

 

5        South Penrith Branch Library                                                                                            

PRC 82  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

That:

1.     The information contained in the report on South Penrith Branch Library be received

2.     Council not take up the option of the revised lease offer for the South Penrith Branch Library in the redeveloped Southlands Shopping Centre.

3.     Other innovative options for decentralised delivery of library services be evaluated as part of the current longer term review planning process.

 

 

There being no further business the Chairperson declared the meeting closed the time being 10:27pm.