11 August 2010

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 16 August 2010 at 7:30PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Robert Ardill - 26 July 2010 to 20 August 2010 inclusive.

 

2.           APOLOGIES

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 19 July 2010.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

 

6.           MAYORAL MINUTES

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Penrith Valley Community Safety Partnership Meeting - 30 June 2010.

Local Traffic Committee Meeting - 2 August 2010.

Policy Review Committee Meeting - 9 August 2010.

 

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 16 August 2010

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

ADVANCE AUSTRALIA FAIR

 

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

Beneath our radiant Southern Cross

We’ll toil with hearts and hands;

To make this Commonwealth of ours

Renowned of all the lands;

For those who’ve come across the seas

We’ve boundless plains to share;

With courage let us all combine

To Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 



Statement of Recognition of Penrith City’s

Aboriginal and Torres Strait Islander
Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


For members of the public addressing the meeting

 
Council Chambers

Text Box: Lectern

Group Managers                          

                
          

 
Seating Arrangements

 

 

 

Director
Craig Butler

 

 

Director
Barry Husking

 

 

 

General Manager
Alan Stoneham

His Worship the Mayor
Councillor
Kevin Crameri OAM
North Ward

 

Acting Executive Officer
Glenn Schuil

 

 

Minute Clerk

 

 

 

 

 
 

 

 

 

 

 

 

 


 

 


                                                        

 

 

Text Box: Public Gallery
Text Box: Managers
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Group Managers                          

                
          

 
   


2010 MEETING CALENDAR

February 2010 - December 2010

(adopted by Council on 9/11/09 and amended by Council on 19/4/10)

 

 

 

TIME

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.30pm

1

 

 

3v

 

19

16#

6ü

11¨

8#

13

(7.00pm)

22#

22

19

24#

21*

 

 

27^

(7.00pm)

 

29

 

Policy Review Committee

7.30pm

15

8

 

10

 

 

9

13@

 

15

 

 

29@

 

 

28

12

30

 

18

 

 

Operational Plan Public Forum

 

6.00pm

 

 

 

31

 

 

 

 

 

 

 

 

 

v

Meeting at which the Draft Operational Plan for 2010/2011 is adopted for exhibition

*

Meeting at which the Operational Plan for 2010/2011 is adopted

#

Meetings at which the Operational Plan quarterly reviews are presented

@

Delivery Program progress reports

^

Election of Mayor/Deputy Mayor

ü

Meeting at which the 2009/2010 Annual Statements are presented

¨

Meeting at which any comments on the 2009/2010 Annual Statements are presented

-                 Extraordinary Meetings are held as required.

-                 Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact the Acting Executive Officer, Glenn Schuil.

 


 

 

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 19 JULY 2010 AT 7:39PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Kevin Crameri OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Acting Executive Officer.

PRESENT

His Worship the Mayor Councillor Kevin Crameri OAM, Councillors Jim Aitken OAM, Kaylene Allison, Robert Ardill, Greg Davies, Mark Davies, Tanya Davies, Ross Fowler OAM, Ben Goldfinch, Jackie Greenow, Prue Guillaume, Marko Malkoc, Karen McKeown, Kath Presdee and John Thain.

 

 

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 21 June 2010

224  RESOLVED on the MOTION of Councillor Kaylene Allison seconded Councillor Marko Malkoc that the minutes of the Ordinary Meeting of 21 June 2010 be confirmed.

 

DECLARATIONS OF INTEREST

Councillor Kaylene Allison declared a Pecuniary Interest in Item 10 - Section 96 Application DA06/1014.05 for the Retention of the Existing Southern Access Driveway at Corpus Christi Primary School at Lot 1 DP 1144668 (No. 86 - 94) Andromeda Drive, Cranebrook. Applicant: Catholic Education Office;  Owner: Trustees of the Roman Catholic Church, as she is employed by the applicant.  Councillor Allison stated that she would leave the Chamber during consideration of this item and would not take part in the debate.

 

Councillor Ross Fowler OAM declared a Pecuniary Interest in Item 2 - Report and Recommendations of the Policy Review Committee Meeting held on 28 June 2010 (Item 3 – Placement of Council’s news page) as he is a Director of one of the news papers discussed in the report.  Councillor Fowler stated that he would leave the Chamber during discussion of this item.

 

 

 

Councillor Jim Aitken OAM declared a Pecuniary Interest in Item 2 - Report and Recommendations of the Policy Review Committee Meeting held on 28 June 2010 (Item 3 – Placement of Council’s news page) as he is a Director of one of the news papers discussed in the report.

 

Councillor Jim Aitken OAM declared a Pecuniary Interest in Item 13  - Development Application DA09/0550 for Multi-Unit Housing at Lot 1 DP 91022 & Lot 10 DP 807323 (No. 1 - 9) Lamrock Street, Emu Plains. Applicant: Phoenix Group;  Owner: CSX Property Pty Ltd  as he has had business dealings with the developer.

 

 

SUSPENSION OF STANDING ORDERS

225  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Karen McKeown that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:43 pm.

 

Mr Creese Syred

 

Item 7 - Proposal to Fence the Dog Off-Leash Exercise Area at Jamison Park, South Penrith

 

Mr Syred, an affected person, spoke in support of the recommendation to fence off the dog off-leash area at Jamison Park.  Mr Syred stated that this would be beneficial for the local community as it would address safety issues for not only dog owners, but also for other residents using the footpath alongside the park, in particular small children and the elderly.

 

 

Mr Jason Kozlovsky

 

Item 7 - Proposal to Fence the Dog Off-Leash Exercise Area at Jamison Park, South Penrith

 

Mr Kozlovsky, an interested citizen, spoke in support of the fencing of the dog off-leash area at Jamison Park and commended Council for its provision of shade, water and seating in this area of the park.  Mr Kozlovsky stated that residents of the area need somewhere local to walk their dogs safely off-leash, rather than having to drive to other local government areas to access such facilities.

 

Procedural Motion

226  RESOLVED on the MOTION of Councillor Prue Guillaume seconded Councillor Marko Malkoc that Mr Kozlovsky be granted an extension of time to complete his address, the time being 7:53 pm.

 

Mr Kozlovsky concluded his address by tabling photos of the well patronised Windsor dog off-leash area and noting its success with the local community.

 

 

 

 

 

Mr John Kliese

 

Item 7 - Proposal to Fence the Dog Off-Leash Exercise Area at Jamison Park, South Penrith

 

Mr Kliese, an affected person, spoke in support of the recommendation for a fenced dog off-leash area at Jamison Park and noted that the facility would be well used considering the high percentage of dog owners in the area.  Mr Kliese noted the work that has been done in the park already, by way of providing shade, seats and water, and that all it needs to be complete is a fence.

 

 

Mr Peter Laybutt

 

Item 10 - Section 96 Application DA06/1014.05 for the Retention of the Existing Southern Access Driveway at Corpus Christi Primary School at Lot 1 DP 1144668 (No. 86 - 94) Andromeda Drive, Cranebrook. Applicant: Catholic Education Office;  Owner: Trustees of the Roman Catholic Church

 

Mr Laybutt, town planner for the applicant, spoke in support of the recommendation.  Mr Laybutt stated that the report and associated conditions represented the outcome of a very lengthy process of discussion and consultation with the local community.  He stated that the application has been thoroughly assessed in environmental and technical aspects and has ‘passed the test’.  Mr Laybutt also stated that the environmental issues of concern to residents have been worked through and the modification is now of minimal environmental impact.  Mr Laybutt also stated that the matter had been through consultation with the residents and Council.  Mr Laybutt concluded by stating that the security and safety of the children attending the school was paramount. 

 

 

Mr Richard Blissenden

 

Item 10 - Section 96 Application DA06/1014.05 for the Retention of the Existing Southern Access Driveway at Corpus Christi Primary School at Lot 1 DP 1144668 (No. 86 - 94) Andromeda Drive, Cranebrook. Applicant: Catholic Education Office;  Owner: Trustees of the Roman Catholic Church

 

Mr Blissenden, the Principal of Corpus Christi Primary School, spoke in support of the recommendation.  Mr Blissenden stated that community consultation had been extensive, with a meeting held by the school between neighbours, as well as Council’s meeting with the community on-site.  Mr Blissenden stated that importance needed to be placed on student safety and that access by emergency vehicles to the grass area and basketball courts at the rear of the building can only be provided via this driveway.  Mr Blissenden concluded by stating that measures had now been taken to deal with resident concerns related to such matters as noise impacts, privacy, sunlight access, safety, security and crime prevention.

 

 

 

 

 

 

Mr Don Barnes

 

Item 10 - Section 96 Application DA06/1014.05 for the Retention of the Existing Southern Access Driveway at Corpus Christi Primary School at Lot 1 DP 1144668 (No. 86 - 94) Andromeda Drive, Cranebrook. Applicant: Catholic Education Office;  Owner: Trustees of the Roman Catholic Church

 

Mr Barnes, an affected neighbour, spoke in opposition to the recommendation.  Mr Barnes expressed his concerns regarding the need for the emergency access, when there was previously access provided to the rear of the property.  Mr Barnes also raised concerns regarding the revegetation of land and lack of platform lighting in the car park.  Mr Barnes also raised concerns over maintenance work occurring outside of hours.

 

 

Suneet Badhesha

 

Item 11 - Proposed variation of a restriction on the use of land and Development Application DA10/0128 - Proposed  split level dwelling at Lot 31 DP 1083294 (No. 3)  Manifold Crescent, Glenmore Park . Applicant: Hardeep Singh Badhesha;  Owner: Hardeep Singh Badhesha

 

Suneet Badhesha,  the applicant’s spokesperson, requested that this matter be deferred for consideration at the next Ordinary meeting of Council so that the applicant could attend and address the meeting.

 

 

Ms Rae Moore

 

Item 13  - Development Application DA09/0550 for Multi-Unit Housing at Lot 1 DP 91022 & Lot 10 DP 807323 (No. 1 - 9) Lamrock Street, Emu Plains. Applicant: Phoenix Group;  Owner: CSX Property Pty Ltd

 

Ms Moore, an affected person, spoke in support of the recommendation for refusal of the application.  Ms Moore stated that the proposed development would not enhance the targeted area of Emu Plains as it would be an excessively large development, and could set a dangerous precedent, thus destroying the family oriented area that the residents currently enjoy.  Ms Moore also expressed concerns about potential traffic congestion, creating further gridlock on Victoria Bridge, as well as the possibility of flooding in this area.  Ms Moore concluded by requesting Council to reject the proposal.

 

 

 

 

 

 

 

 

 

 

Ms Jacqueline Powell

 

Item 13  - Development Application DA09/0550 for Multi-Unit Housing at Lot 1 DP 91022 & Lot 10 DP 807323 (No. 1 - 9) Lamrock Street, Emu Plains. Applicant: Phoenix Group;  Owner: CSX Property Pty Ltd

 

Ms Powell,  an affected person and neighbour, spoke in support of the recommendation to refuse the proposed development.  Ms Powell expressed her four main objections to the proposal as being the scale and design of the development, which would be out of character with the surrounding residential dwellings; the possible considerable increase in traffic entering and exiting Lamrock Street; insufficient on-site parking with Lamrock Street which is too narrow to accommodate any extra parking; and issues of privacy and noise pollution.

 

Ms Powell concluded by stating that the proposed development would have an adverse impact on all of Emu Plains, not just the Lamrock Street area.

 

 

Mr Roger Fryer

 

Item 13  - Development Application DA09/0550 for Multi-Unit Housing at Lot 1 DP 91022 & Lot 10 DP 807323 (No. 1 - 9) Lamrock Street, Emu Plains. Applicant: Phoenix Group;  Owner: CSX Property Pty Ltd

 

Mr Fryer, an affected person, spoke in support of the recommendation to refuse the proposed development.  Mr Fryer noted that he was speaking on behalf of residents of  the affected area of Emu Plains.  Mr Fryer stated the main objections of the residents as:  scale and design of the proposal being out of character with the area; a significant increase in vehicular movements; noise pollution, including traffic and people; significant overshadowing of adjacent properties; parking issues; flooding issues and solar access.   Mr Fryer concluded by stating that residents viewed the proposal as a significant overdevelopment of the site.

 

 

RESUMPTION OF STANDING ORDERS

227  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Karen McKeown that Standing Orders be resumed, the time being 8:36 pm.

 

 

 

Mayoral Minutes

 

1        Local recognised in 2010 Queens Birthday Honours                                                       

228  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler OAM that the Mayoral Minute on Local recognised in 2010 Queens Birthday Honours be received.

 

 

 

 

2        Council's trainees shine once again in NSW Training Awards                                        

229  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler OAM that the Mayoral Minute on Council's trainees shine once again in NSW Training Awards be received.

The Mayor then presented Harold Dulay with the Training Award.  Harold responded by thanking Council for the opportunity of being a trainee at Penrith City Council.

 

 

Reports of Committees

 

1        Report and Recommendations of the Access Committee Meeting held on 2 June 2010         

230  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Prue Guillaume that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 2 June, 2010 be adopted.

 

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 28 June 2010

 

Having previously declared a Pecuniary Interest in this matter, Councillors Ross Fowler OAM and Jim Aitken OAM left the meeting, the time being 8:46 pm.

         

231  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Karen McKeown that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 28 June, 2010 be adopted, subject to an amendment to Item 3 – Placement of Council’s news page, so that it now reads:

“That:

1.     The information contained in the report on Placement of Council's news page be received.

2.     The weekly Council news page be placed in the Western Weekender for a trial period of 12 months in the Early General News section of the paper.

3.     A further report be brought to a future Advertising Working Party discussing recruitment advertising and KPIs for the internal monitoring program to ensure the Western Weekender is being delivered on time to all residents.”

 

 

Councillors Ross Fowler OAM and Jim Aitken OAM returned to the meeting, the time being 8:48 pm.

 

 

 

 

 

3        Report and Recommendations of the Local Traffic Committee Meeting held on 5 July 2010

232  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jim Aitken OAM that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 5 July, 2010 be adopted.

 

4        Report and Recommendations of the Policy Review Committee Meeting held on 12 July 2010                                                                                                                                             

233  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Marko Malkoc that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 12 July, 2010 be adopted.

 

 

DELIVERY PROGRAM REPORTS

 

Procedural Motion

The Mayor vacated the Chair and left the meeting at 8:55 pm and the Deputy Mayor, Councillor Ross Fowler OAM took the chair.

 

234  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Jim Aitken OAM that the order of business be altered to allow consideration of Items 7, 14, 10,11, 12 and 13 before any other debate, and that Item 16 be considered after the conclusion of the Committee of the Whole.

 

 

A Leading City

 

2        Community Management and Development Seminar - Xicheng District Beijing           

235  RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Tanya Davies that the information contained in the report on Community Management and Development Seminar - Xicheng District Beijing be received.

 

 

3        Loan Borrowing Program                                                                                                   

236  RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Tanya Davies that the information contained in the report on Loan Borrowing Program be received.

 

 

 

 

 

 

 

 

4        Summary of Investments and Banking  for the period 1 June  to 30 June 2010             

237  RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Tanya Davies

That:

1.     The information contained in the report on Summary of Investments and Banking  for the period 1 June  to 30 June 2010 be received.

2.     The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 June 2010 to 30 June 2010 be noted and accepted.

3.     The graphical investment analysis as at 30 June 2010 be noted.

4.     The Agency Collection Methods as at 30 June 2010 be noted.

 

 

1        Audit Committee                                                                                                                 

238  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Kath Presdee

That:

1.     The information contained in the report on Audit Committee be received.

2.     The Audit Committee Charter be amended by adding provisions concerning the Deputy Chairperson as detailed in the report.

 

The Mayor returned to the Chair at 8:57 pm.

 

 

A LIVEABLE CITY

 

7        Proposal to Fence the Dog Off-Leash Exercise Area at Jamison Park, South Penrith  

239  RESOLVED on the MOTION of Councillor Prue Guillaume seconded Councillor Tanya Davies

That:

1.     The information contained in the report on the Proposal to Fence the Dog Off-Leash Exercise Area at Jamison Park, South Penrith be received.

2.     The current dog off-leash exercise area in Jamison Park be fenced, as detailed in the report, subject to available funding.

3.     The project for the fencing of the dog off-leash area in the amount of $22,000 be submitted as one of the projects in the current round of the Regional and Local Community Infrastructure Program 2010/11.

 

 

 

Councillors Jim Aitken OAM, Tanya Davies and Prue Guillaume left the meeting, the time being 9:08 pm.

 

 

A LEADING CITY

 

14      Regional and Local Community Infrastructure Program (RLCIP) Round 3

 

Councillor Jim Aitken OAM returned to the meeting, the time being 9:10 pm.

 

240  RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on Regional and Local Community Infrastructure Program (RLCIP) Round 3 be received.

2.     Council endorse the projects in Table 1 of this report identified as Priority A and Priority B for preparation of submissions to RLCIP Round 3 by the 30 July closing date.

 

 

A VIBRANT CITY

 

Having previously declared a Pecuniary Interest in Item 10, Councillor Kaylene Allison left the meeting, the time being 9:10 pm.

 

10      Section 96 Application DA06/1014.05 for the Retention of the Existing Southern Access Driveway at Corpus Christi Primary School at Lot 1 DP 1144668 (No. 86 - 94) Andromeda Drive, Cranebrook. Applicant: Catholic Education Office;  Owner: Trustees of the Roman Catholic Church                                                                                           DA06/1014.05

 

Councillors Prue Guillaume and Tanya Davies returned to the meeting, the time being 9:13 pm.

 

241  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor John Thain

That:

1.     The information contained in the report on Section 96 Application DA06/1014.05 for the Retention of the Existing Southern Access Driveway at Corpus Christi Primary School at Lot 1 DP 1144668 (No. 86 - 94) Andromeda Drive, Cranebrook be received.

 

2.     The Section 96 Application DA06/1014.05 for the Retention of the Existing Southern Access Driveway at Corpus Christi Primary School at Lot 1 DP 1144668 (No. 86 - 94) Andromeda Drive, Cranebrook be approved subject to the following amended and additional conditions:

Amend Condition 13 to read:

2.1     The portion of the access driveway on the southern side of the site, beyond the eastern extremity of the existing multi-sport court, shall be removed and reinstated with landscaping after completion of Stage 2 of the development. Details in accordance with Section 2.6 (Landscape) of Penrith Development Control Plan 2006 shall be submitted prior to the issue of a Construction Certificate for the proposed vehicle turning head at the new end point of the driveway.

                   Acoustic boundary fencing in lieu of the existing boundary fencing                and related landscaping shall be provided to the southern property              boundary in accordance Drawing Number S9601 (Issue C, dated                   2 June 2009) prepared by Quinn O’Hanlon Architects & Planners, as                    amended by the following conditions. The overland stormwater flow             path shall be fenced with open-style fencing only to ensure the                     overland flow path is not impeded in times of heavy rainfall.

                   The required fencing and landscaping works shall be satisfactorily                completed prior to the issue of the final Occupation Certificate for the                  development

Add the following new conditions:

2.2     The southern access driveway shall only be used between the hours of 7am and 6pm on weekdays, with no use on weekends permitted. Emergency vehicles are permitted to use the driveway outside these hours in emergency situations

2.3     The southern access driveway shall only be used by emergency and service vehicles. Service vehicles are vehicles that are associated with the servicing or maintenance of school property

2.4     The use of the southern access driveway by waste or recycling collection vehicles is not permitted

2.5     The 2m high sound barrier is to be installed within 30 days from the date of consent. Certification is to be provided to Council on the construction of this sound barrier within 14 days after completion

2.6     The southern access driveway shall be gated and locked at all times and opened only when required by staff

2.7     In order to limit the level of overshadowing from the fence line on the adjoining rear yards, the proposed southern boundary fencing shall be reduced in height to 2m

2.8     In order to maintain appropriate levels of safety, security and crime prevention to the properties adjoining the southern access driveway, it will be necessary for the southern driveway access to be gated outside of normal school hours

2.9     No grevillea or wattle species shall be planted to the rear or either side of No. 7 Barrett Place. Alternative plant species shall be planted in this location

2.10   All civil works shall be designed and constructed in accordance with   Penrith City Council’s Design and Construction Guidelines and                Construction Specification for Civil Works and applicable Australian          Standards

2.11   A Construction Certificate shall be issued by the Certifying Authority to include the following civil works:

(a)  Access road and sealed pavement for all areas of vehicular access

Civil design drawings shall be prepared strictly in accordance with Penrith City Council’s Design and Construction Guidelines and Construction Specification for Civil Works and applicable Australian Standards

2.12   Prior to the issue of the final Occupation Certificate, the Principal Certifying Authority shall ensure that all civil works have been satisfactorily completed in accordance with the Construction Certificate, Penrith City Council’s Design and Construction Guidelines and Construction Specification for Civil Works and relevant conditions of the development consent

2.13   The existing tree marked in red on Drawing Number S9601 (Issue C, dated 2 June 2009) prepared by Quinn O’Hanlon Architects & Planners shall be retained on the site and protected in accordance with the minimum tree protection standards prescribed in Section 2.6 (Landscape) of Penrith Development Control Plan 2006

2.14   The northern side of the southern access driveway shall be fenced with open-style fencing to limit the use of the driveway by school children. Details shall be submitted prior to the issue of a Construction Certificate for the proposed vehicle turning head at the new end point of the driveway

2.15   Artificial lighting of the southern access driveway shall not be permitted at any time

2.16   Right turn movements from the southern car park access point shall not be permitted for vehicles exiting the site. Suitable signage advising motorists accordingly shall remain in place at all times

3.     The individuals and petitioners who made a submission in relation to the subject Section 96 Application and the previous Section 82A Application be advised of Council’s decision and of the consideration given to their concerns.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

 

 

 

 

For

Against

 

Councillor Prue Guillaume

 

Councillor Karen McKeown

 

Councillor Kath Presdee

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Jackie Greenow

 

Councillor Jim Aitken OAM

 

Councillor Ross Fowler OAM

 

Councillor Robert Ardill

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tanya Davies

 

Councillor Marko Malkoc

 

Councillor Kevin Crameri OAM

 

 

 

11      Proposed variation of a restriction on the use of land and Development Application DA10/0128 - Proposed  split level dwelling at Lot 31 DP 1083294 (No. 3)  Manifold Crescent, Glenmore Park . Applicant: Hardeep Singh Badhesha;  Owner: Hardeep Singh Badhesha                                                                                                                           DA10/0128

 

Councillor Kaylene Allison returned to the meeting, the time being 9:16 pm.

 

242  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Tanya Davies that consideration of this item be deferred so that an on-site inspection may take place.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Kaylene Allison

 

Councillor Prue Guillaume

 

Councillor Karen McKeown

 

Councillor Kath Presdee

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Jackie Greenow

 

Councillor Jim Aitken OAM

 

Councillor Ross Fowler OAM

 

Councillor Robert Ardill

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tanya Davies

 

Councillor Marko Malkoc

 

Councillor Kevin Crameri OAM

 

 

 

 

12      Development Application DA09/0714 proposed construction of 30 residential apartments over three levels and basement at Lot 3, 10 & 11 DP 38418 (No. 1 - 3) Putland Street and (No. 2) Sainsbury Street, St Marys. Applicant: SCC Holdings Pty Ltd;  Owner: SCC Holdings Pty Ltd & HSC Holdings Pty Ltd                                                                     DA09/0714

243  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Robert Ardill

That:

1.     The information contained in the report on Development Application DA09/0714 proposed construction of 30 residential apartments over three levels and basement at Lot 3, 10 & 11 DP 38418 (No. 1 - 3) Putland Street and (No. 2) Sainsbury Street, St Marys be received.

2.     The objection to the development standard in Clause 11(4) of Penrith Urban Lands Local Environmental Plan 1998 in accordance with State Environmental Planning Policy 1 be supported.

3.     Development Application DA09/0714 proposed construction of 30 residential apartments over three levels and basement at Lot 3, 10 & 11 DP 38418 (No. 1 - 3) Putland Street and (No. 2) Sainsbury Street, St Marys be granted development consent subject to the following standard and special conditions:

 

 SCHEDULE – 1

 

                   3.1   Standard Conditions

 

A001 Approved plans

A014 Lot consolidation

A039 Graffiti

A046 Obtain Construction Certificate

B001 Demolition of existing structures

B002 Demolition and disposal to landfill site

B003 Asbestos

B004 Dust (referring to excavation and basement construction)

B005 Mud/soil

D001 Sediment and erosion control measures

D009 Covered waste storage area

D010 Disposal of excavated waste

D014 Plant and equipment noise

E01A BCA compliance for Class 2-9

E002  BCA issues to be addressed

E009  Annual fire safety statement

F006  Water tank and nuisance

G001 Services

G002 Section 73

G004 Integral Energy

H001 Stamped plans and erection of site notice

H002 Site requirements for construction

H022 Survey certificate

H024 Glass installations

H025 Construction of garbage rooms

H033 Clothes lines

H036 Rainwater tank

H037 Safe supply of water

H038 Connection of rainwater tank supply

H039 Rainwater tank pumps

H041 Hours of work

L001  General landscaping

L002  Landscape construction

L003  Report requirement

N001 S94 Penrith City Wide Plan

P001  Applicants cost

P002  Council Fees - Amended

Q001F        Notice of commencement

Q006 Occupation Certificate for Class 2-9

Q010 BASIX Certificate

 

Special Conditions

 

Lighting and Surveillance

 

3.2   Prior to the issue of an Occupation Certificate, the development shall            be provided with lighting in the following manner:

 

a)      Entrances and exits to all units , communal space, walkways and the basement car park including driveways shall be well lit to clearly illuminate these areas

b)      Lighting shall be consistent in order to reduce the contrast between shadows and illuminated areas.

c)      Lighting shall be contained within the property boundary and no light shall be projected upwards

d)      All lighting shall be vandal resistant

e)      Cameras shall be installed in and around the property including car park. Digital or video technology shall be used to record images from the cameras. Recording equipment shall be installed in a secure area to avoid tampering.

Car Parking

 

3.3     Prior to the Occupation Certificate the basement car park shall be      treated in the following manner:

 

a)   Vehicle access to the basement car park shall be accessible by tenants/residents/business operators of the building and their authorised guests only. Access to the car parking area shall be controlled by an automatic roller shutter with residents and patrons having access control devices.

 

b)   The car park shall be well lit and all surfaces shall be painted in light colour to reflect as much light as possible

c)   A security system shall be installed on the pedestrian entry/exit points to the basement, including lifts and internal/external stair wells.

d)   All surfaces shall be painted in light coloured paint or finished in light grey concrete to reflect as much light as possible

e)   All potential entrapment points shall be avoided, e.g. under stairs, blind corners and wide columns.  Adequate lighting and mirrors shall be used when certain design features are unavoidable.

 

Internal courtyard

 

3.4     Access to the communal space shall be restricted to residents and      their authorised guests only and access control measures shall be in        place to restrict public access.

 

Waste Management

 

3.5     Prior to the issue of an Occupation Certificate the development shall   provide for waste management in the following manner:

 

a)   The garbage room shall be provided with a separate double door other than the roller door to the car park for access by Council’s waste collection contractors. This access door shall be provided with an ABLOY locking system to be installed by Council at the developer’s expense. Council and/or collection contractors will hold the master key. Details shall be provided with the application for a construction certificate.

 

b)   Automatic lighting and appropriate mechanical ventilation system shall be installed in the garbage room.

 

c)   The floor of the garbage room shall be graded and drained to a floor waste and connected to the sewer to the requirements of Sydney Water.

 

Street Numbering

 

3.6     Prior to the issue of an Occupation Certificate, the building shall be     clearly identified with street numbers visible to assist visitors and   emergency services.

 

 

 

Encroachment

 

3.7     The building shall not encroach on any land beyond the boundaries of          the site.

 

Site Facilities

 

3.8     Facilities such as letterboxes and telecommunication infrastructure      shall be provided for individual apartments. Details shall be provided      with the application for a construction certificate.

 

Air Conditioning Units

 

3.9     No air conditioning units shall be visible from street frontages and       lanes.

 

Miscellaneous

 

3.10    All civil works shall be designed and constructed in accordance with            Penrith City Council’s Design and Construction Guidelines and                     Construction Specification for Civil Works and applicable Australian                  Standards.

 

3.11    Any Construction Certificate issued by the Principal Certifying                     Authority or Certifying Authority shall incorporate plans and details               for erosion and sediment control in accordance with the Department                   of Housing’s “Managing Urban Stormwater: Soils and Construction”                  2004.

 

3.12    Prior to the issue of a Construction Certificate a Roads Act                         application, including payment of appropriate application and                            inspection fees shall be lodged with Penrith City Council, as the                             Roads Authority, for the following works:

 

(a)     Provision of a heavy-duty vehicular and gutter crossing in Putland Street.

(b)     Provision of path paving for the full property frontage in Putland Street.

(c)     Removal of redundant vehicular crossings and reinstatement of kerb and gutter in both Putland Street and Sainsbury Street.

(d)     Opening the road reserve for the provision of services including stormwater.

(e)     Placing of hoardings, containers, waste skips, etc. in the road reserve.

(f)      Replacement of damaged kerb and gutter for the full property frontage.

 

All works within the road reserve shall be carried out in accordance with Penrith City Council’s Design and Construction Guidelines and Construction Specification for Civil Works.

 

Penrith City Council (being the Roads Authority under the Roads Act) shall approve the works completed on or over the road reserve. Contact Council’s City Works Department on (02) 4732 7777 to arrange an inspection of the works (and payment of inspection fees, if required).

 

3.13 A Construction Certificate shall be issued by a Certifying Authority to             include the following civil works.

 

(a)                 Stormwater drainage

(b)                 Car park

(c)                 Linemarking and signage

 

Civil design drawings shall be prepared strictly in accordance with Penrith City Council’s Design and Construction Guidelines and Construction Specification for Civil Works and applicable Australian Standards.

 

3.14  Stormwater drainage from the site shall be discharged to the:

 

(a)  Street drainage system

 

The proposed stormwater drainage system shall be designed to ensure no adverse impact on adjoining properties by the diversion or concentration of stormwater flows.

 

The proposed method of stormwater discharge shall be detailed in the Construction Certificate issued by the Certifying Authority.

 

3.15    Prior to the issue of a Construction Certificate the Certifying                        Authority shall sure that:

 

(a)       The proposed development will not concentrate or divert overland flows onto adjoining properties.

 

(b)       The crest in the access ramp to the basement car park shall be 250mm above the top of kerb and be protected against the ingress of new overland flows.

 

          Details prepared by a qualified person, demonstrating compliance with these conditions, shall form part of any Construction Certificate issued.

 

3.16   Prior to the issue of a Construction Certificate the Certifying     Authority shall ensure that  vehicular access, pedestrian access, car       parking and manoeuvring areas associated with the subject           development including driveways, access ramp grades & widths, turn          paths, sight distance requirements, overhead clearances for people        with a disability, pier locations with respect to parking bays, aisle           widths, parking bay grades and parking bay dimensions (allowing for full door opening) are in accordance with AS 2890.1 and Penrith City    Council’s Development Control Plan.

 

3.17   Prior to the issue of a Construction Certificate the Certifying     Authority shall ensure that the foundations of proposed structures     adjoining the drainage easement have been designed clear of the zone   of influence.

 

3.18    No buildings (including but not limited to porches, verandas, roofs,              eaves and gutters) are to encroach upon the existing drainage                       easement in Lot 3 DP 38418.

 

3.19    Prior to the commencement of works on site, including approved                 clearing of site vegetation, erosion and sediment control measures           shall be installed. The erosion and sediment control measures are to             be installed in accordance with the approved erosion and sediment     control plan(s) for the development and the Department of Housing’s                    “Managing Urban Stormwater: Soils and Construction” 2004.

 

3.20    Prior to the Commencement of Works a dilapidation report of all                 Council owned infrastructure fronting the development in Putland             Street and Sainsbury Street is to be submitted to Penrith City Council.             The report is to include, but not limited to, footpaths, kerb and gutter,            pavement and street trees and is to extend 10m either side of the                           development.

 

3.21    Erosion and sediment control measures shall remain in place and be             maintained until all disturbed areas have been rehabilitated and                      stabilised.

 

3.22    Prior to the connection of private drainage to Council’s drainage                  system (i.e. the existing pipeline that is located within the drainage            easement of Lot 3 DP 38418), an inspection is to be carried out by                Penrith City Council’s Development Engineering Unit. A fee will be    charged in accordance with Council’s adopted Fees and Charges, and                  is to be paid prior to the inspection.

 

3.23    A Survey Certificate shall be submitted to the Principal Certifying                 Authority when the building is constructed to floor level verifying                    that the building (including but not limited to porches, verandas,                    roofs, eaves and gutters) do not encroach upon the drainage easement            in Lot 3 DP 38418.

 

3.24    Prior to the issue of an Occupation Certificate, the following service             authority clearances, stating that services are available to all                              development lots, shall be obtained and submitted to Penrith City           Council:

 

 

·      Section 73 Compliance Certificate under the Sydney Water Act 1994 ; and

·       Notification of Arrangement from Integral Energy; and

·      Provisioning Certificate from the telecommunications service provider.

 

3.25   Prior to the issue of an Occupation Certificate, the Principal      Certifying Authority shall ensure that all works within the road    reserve have been inspected and approved by Penrith City Council.

 

3.26    Prior to the issue of an Occupation Certificate any damage to Council                   infrastructure not identified in the dilapidation report, as a result of                  the development shall be restored under the supervision of Penrith                    City Council. Any rectification works within Putland Street and                     Sainsbury Street will require a Roads Act application. The application                   is to be submitted and approved by Penrith City Council prior to such             works commencing.

 

3.27    Prior to the issue of an Occupation Certificate a checklist and                      supporting documentation shall be submitted to the Principal                       Certifying Authority demonstrating that each condition of the                           development consent has been satisfactorily addressed.

 

3.28    The Occupation Certificate shall not be issued until all conditions of              consent except those relating to ongoing operational matters, have                    been completed.

 

3.29    That painted brickwork shall be used in lieu of natural brickwork and                    a new colour scheme shall be submitted to Council for approval prior             to the issue of a construction certificate. Details of: windows, doors,                 pergola and balustrade shall also be submitted along with the above                    information.

3.30    The horizontal sun shading devices on the east and west elevations               are to be removed or redesigned to better integrate with the building.
           Details to be submitted to Council for approval.

 

3.31    The windows with colonial glazing bars are to be removed and                              replaced with a window design that is better integrated with the                       façade design. 

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

 

For

Against

Councillor Kaylene Allison

 

Councillor Prue Guillaume

 

Councillor Karen McKeown

 

Councillor Kath Presdee

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Jackie Greenow

 

Councillor Jim Aitken OAM

 

Councillor Ross Fowler OAM

 

Councillor Robert Ardill

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tanya Davies

 

Councillor Marko Malkoc

 

Councillor Kevin Crameri OAM

 

 

Having previously declared an Pecuniary Interest in Item 13, Councillor Jim Aitken OAM left the meeting, the time being 9:18 pm.

 

13      Development Application DA09/0550 for Multi-Unit Housing at Lot 1 DP 91022 & Lot 10 DP 807323 (No. 1 - 9) Lamrock Street, Emu Plains. Applicant: Phoenix Group;  Owner: CSX Property Pty Ltd                                                                                               DA09/0550

 

Councillor Greg Davies left the meeting, the time being 9:24 pm.

 

244  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Prue Guillaume

That:

1.     The information contained in the report on Development Application DA09/0550 for Multi-Unit Housing at Lot 1 DP 91022 & Lot 10 DP 807323 (No. 1 - 9) Lamrock Street, Emu Plains be received.

2.     Development Application DA09/0550 for Multi-Unit Housing at Lot 1 DP 91022 & Lot 10 DP 807323 (No. 1 - 9) Lamrock Street, Emu Plains, be refused for the following reasons:

2.1     The application is not satisfactory for the purpose of Section 79C(1)(a)(i) of the Environmental Planning and Assessment Act as the proposal is inconsistent with the following provisions of State Environmental Planning Policy No.65:

 

Part 2- Design quality principles:-

·   Clause 9 – Principle 1- Context

·   Clause 10 – Principle 2- Scale

·   Clause 11 – Principle 3- Built form

·   Clause 12 – Principle 4- Density

·   Clause 14 – Principle 6- Landscape

·   Clause 15 – Principle 7- Amenity

·   Clause 18 – Principle 10- Aesthetics

 

          and the Residential Flat Design Code Part 1-  -Local context- Primary Development Controls

·   Building depth

·   Building separation

·   Street setbacks

 

2.2     The application is not satisfactory for the purpose of Section 79C(1)(a)(i) of the Environmental Planning and Assessment Act as the proposal is inconsistent with the provisions of Sydney Regional Environmental Plan No. 20 – Hawkesbury Nepean River as it fails to demonstrate that the water quantity and quality requirements of the SREP 20 will be achieved.

 

2.3     The application is not satisfactory for the purpose of Section 79C(1)(a)(iii) of the Environmental Planning and Assessment Act as the proposal is inconsistent with the following provisions of Penrith Development Control Plan 2006:

 

·    Part 2.10 (Flood Liable Land) Part A, Clauses 2 (a), (b), (d) and (f) – Aims and objectives and Part B clauses 3.9(a) and 3.9(d) as there are concerns relating to flooding, flood liability and risk to life.

 

·    Part 4.6 (Apartment Development) Part B Clause 2.2 (c) and (e) as the development fails to respect the form and character of the established neighbourhoods to an appropriate design and development and to ensure that development does not detract significantly from the quality of existing dwellings and private open spaces.

 

·    Part 6.9 (Emu Plains Commercial Area) Clause 6.2.1 as development fails to incorporate dwellings of a scale and character which complement those existing in the surrounding area.

 

2.4     The application is not satisfactory for the purpose of Section 79C(1)(a)(iv) of the Environmental Planning and Assessment Act as the proposal does not meet the matters prescribed by the Regulations in Clause 50 (1A) (8)(a) the Environmental Planning and Assessment Act in that the application was not accompanied by a design verification statement in which the qualified designer verifies:

 

(a)    that he or she designed, or directed the design, of the residential flat development, and

 

(b)   that the design quality principles set out in Part 2 of State Environmental Planning Policy No. 65—Design Quality of Residential Flat Development are achieved for the residential flat development

 

2.5     The application is not satisfactory for the purpose of Section 79C(1)(b) of the Environmental Planning and Assessment Act in terms of the likely adverse impact upon the existing natural and built environment relating to flooding impacts including lack of safe evacuation access from the site for occupants and SES personnel and the potential impacts upon the evacuation of the existing Emu Plains residents.

 

2.6     The application is not satisfactory for the purpose of Section 79C(1)(c) of the Environmental Planning and Assessment Act as the site is not suitable for the scale of the proposed development for the following reasons:

·        Inconsistent with the character of the area

·        High density dwellings out of character

·        Excessive height and bulk of the proposed buildings

·        Adverse solar access and overshadowing impacts

·        Adverse privacy impacts

·        Site identified as part of a low flood island with potential risk to life and property

     

2.7     The application is not satisfactory for the purpose of Section 79C (1) (e) of the Environmental Planning and Assessment Act as the proposed development is not in accordance with the NSW Floodplain Development Manual (Appendix G9.5) which indentified the site as a low flood island in the floodplain with potential risk to life and property resulting from flooding and therefore not in the public interest.

 

3.     Persons who made a submission be advised of Council’s decision and of the consideration given to their concerns.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

 

For

Against

 

Councillor Kaylene Allison

 

Councillor Prue Guillaume

 

Councillor Karen McKeown

 

Councillor Kath Presdee

 

Councillor John Thain

 

Councillor Jackie Greenow

 

Councillor Ross Fowler OAM

 

Councillor Robert Ardill

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tanya Davies

 

Councillor Marko Malkoc

 

Councillor Kevin Crameri OAM

 

 

 

 

 

A Green City

 

5        Increased energy consumption from Energy Saving Action Plan facilities

 

Councillor Jim Aitken returned to the meeting, the time being 9:28 pm.

 

Councillor Mark Davies left the meeting, the time being 9:28 pm.

         

245  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Marko Malkoc that the information contained in the report on Increased energy consumption from Energy Saving Action Plan facilities be received.

 

Councillor Greg Davies returned to the meeting, the time being 9:29 pm.

 

6        Tender for the Supply and Distribution of Biodegradable Bags

 

Councillor Mark Davies returned to the meeting, the time being 9:30 pm.

         

246  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Kath Presdee

That:

1.     The information contained in the report on the Tender for the Supply and Distribution of Biodegradable Bags be received.

2.     Because We Care Pty Ltd be the preferred tenderer for the supply and delivery of biodegradable bags, as outlined in this report.

3.     PMP Limited be the preferred tenderer for the distribution of biodegradable to all households, as outlined in this report.

4.     The Acting Waste & Community Protection Manager and the Group Manager – Legal & Governance be authorised to negotiate a contract with Because We Care Pty Ltd and PMP Limited to be signed by the General Manager.

5.     The purchase and distribution of biodegradable bags, as identified in the report, be funded from Council’s 2010-11 Waste and Sustainability Improvement Payment (WaSIP) and the balance from the Domestic Waste Reserve.

 

15      Penrith Recycled Water Scheme Stage 2                                                                         

247  RESOLVED on the MOTION of Councillor Tanya Davies seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Penrith Recycled Water Scheme Stage 2 be received.

2.     Council support the acceptance of the grant from DEWHA on the basis of the grant and funding agreement incorporating:

a.    A first stage allocation of $250,000 for Council to undertake the required detailed design, costing and risk assessment, and

b.    A provision that progression of the project to construction is subject to a favourable confirmation of costs and a satisfactory risk assessment being confirmed by Council.

3.     The Common Seal of the Council of the City of Penrith be affixed to any necessary documentation.

4.     Council express its appreciation to the staff responsible for the preparation of this report.

 

 

A Liveable City

 

8        Establishment of additional Alcohol Free Zones and Alcohol Free Areas                      

248  RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Establishment of additional Alcohol Free Zones and Alcohol Free Areas be received.

2.     Council support the establishment of Alcohol Free Zones and Alcohol Free Areas at the locations identified in this report.

3.     Signage be erected to prohibit the consumption of alcohol at each of the identified locations.

4.     Additional requests for Alcohol Free Zones and Alcohol Free Areas be reviewed on a quarterly or six-monthly basis if required.

 

9        Formation of the Penrith Floodplain Advisory Committee                                               

249  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on Formation of the Penrith Floodplain Advisory Committee be received.

2.     Expressions of interest be invited from the members of the existing Rural Lands Floodplain Advisory Committee to participate in the new Penrith Floodplain Advisory Committee.

3.     Council also undertake advertising seeking expressions of interest from the community and other stakeholders to fill any vacancies on the new Penrith Floodplain Advisory Committee.

 

 

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

RR 1          Use of Council Parks and Reserves by Training Groups                                       

Councillor Marko Malkoc requested a report to Council regarding the organising and charging of training groups that use Council parks and reserves, including investigating the practice of other councils across the Sydney area.

 

RR 2          Paperless Meetings                                                                                                  

Councillor Marko Malkoc requested a report to the next meeting of Council, investigating the ways in which Penrith City Council can update its practices to provide for a paperless meeting, with the current technology available, the report to include costing on new wireless devices, along with the costing of current meetings and the savings available in the long term.

 

RR 3          Desborough Road, St Marys - Pedestrian Crossing                                               

Councillor Greg Davies requested that an urgent report be brought to Council detailing the reasons for the removal of the pedestrian crossing on Desborough Road, St Marys, and outlining the consultation process, the minutes recording Council’s approval of the removal, the attendance at that meeting, when the resolution was passed, and proposals for discussion with residents over reasons for the removal or alternative options.

 

 

URGENT BUSINESS

 

UB 1           Leave of Absence                                                                                                     

Councillor Ben Goldfinch requested Leave of Absence for Monday 26 July 2010.

 

250  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor John Thain that the matter be brought forward and dealt with as an urgent matter.

 

The Mayor, Councillor Kevin Crameri OAM, ruled that the matter was urgent and should be dealt with at the meeting.

 

251  RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor John Thain that Leave of Absence be granted to Councillor Ben Goldfinch for Monday 26 July 2010.

 

UB 2           Rural Fire Service Field Day - 8 and 9 August 2010                                              

Councillor Ross Fowler OAM requested that an amount of $520 be allocated, in equal amounts from each Ward’s voted works, to cover the cost of hiring the Berkshire Park Hall to hold the RFS Field Day on 8 and 9 August 2010.

 

252  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor John Thain that the matter be brought forward and dealt with as an urgent matter.

 

The Mayor, Councillor Kevin Crameri OAM, ruled that the matter was urgent and should be dealt with at the meeting.

 

253  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor John Thain that an amount of $520 be allocated, in equal amounts from each Ward’s voted works, to cover the cost of hiring the Berkshire Park Hall to hold the RFS Field Day on 8 and 9 August 2010.

 

 

 

Committee of the Whole

 

254  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Tanya Davies that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 9:42 pm.

 

Councillor Tanya Davies left the meeting, the time being 9:44 pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Robert Ardill seconded Councillor Marko Malkoc that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

A Leading City

 

2        Commercial Matter - Sale of Lemongrove Gardens Hostel and Lemongrove Retirement Village                                                                                                                                 

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Commercial Matter - Council Property - Leasing of Part of 54 Henry Street Penrith to The Benevolent Society                                                                                                             

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 

 

 

 

 

A Liveable City

 

4        Commercial Matter - Tender - Howell Oval Cricket Pavilion                                         

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

The meeting resumed at 10:22 pm and the General Manager reported that the Committee of the Whole met at 9:42 pm on 19 July 2010, the following being present

 

His Worship the Mayor Councillor Kevin Crameri OAM, Councillors Jim Aitken OAM, Kaylene Allison, Robert Ardill, Greg Davies, Mark Davies, Tanya Davies, Ross Fowler OAM, Ben Goldfinch, Jackie Greenow, Prue Guillaume, Marko Malkoc, Karen McKeown, Kath Presdee and John Thain

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

CONFIDENTIAL BUSINESS

 

2        Commercial Matter - Sale of Lemongrove Gardens Hostel and Lemongrove Retirement Village

 

Councillor Tanya Davies returned to the meeting, the time being 9:47 pm.

         

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

CW2 That:

1.     The information contained in the report on Commercial Matter - Sale of Lemongrove Gardens Hostel and Lemongrove Retirement Village be received.

2.     Council advance the consultation on this matter with all relevant parties in accordance with the conditions outlined in this report.

 

3        Commercial Matter - Council Property - Leasing of Part of 54 Henry Street Penrith to The Benevolent Society                                                                                                             

RECOMMENDED on the MOTION of Councillor Ben Goldfinch seconded Councillor John Thain

CW3 That:

1.     The information contained in the report on Commercial Matter - Council Property - Leasing of Part of 54 Henry Street Penrith to The Benevolent Society be received.

2.     Council grant the NSW Benevolent Society a 5 year lease with a 5 year option over part of 54 Henry Street Penrith in accordance with the terms and conditions outlined in the report.

3.     Council continue to seek appropriate tenant for the remaining part of the building.

4.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

4        Commercial Matter - Tender - Howell Oval Cricket Pavilion                                         

RECOMMENDED on the MOTION of Councillor Robert Ardill seconded Councillor Marko Malkoc

CW4 That the information contained in the report on Commercial Matter - Tender - Howell Oval Cricket Pavilion be received.

 

 

ADOPTION OF Committee of the Whole

 

255  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Ben Goldfinch that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3 and CW4 be adopted.

 

 

16      Tender - Howell Oval Cricket Pavilion                                                                             

256  RESOLVED on the MOTION of Councillor Robert Ardill seconded Councillor Marko Malkoc

That:

1.     The information contained in the report on Tender - Howell Oval Cricket Pavilion be received.

2.     Bilas Knight Pty Ltd be accepted as the successful tenderer for the construction of Howell Oval Cricket Pavilion in the amount of $2,185,920 (GST exclusive) excluding car park and landscaping component of the tender.

3.     The Common Seal of Council be affixed to any necessary documents.

4.     All other tenderers be contacted and advised of Council’s decision and be thanked for submitting a tender.

5.     The General Manager be authorised to sign any necessary documentation associated with the Federal grant offer for this project.

 

 

There being no further business the Chairperson declared the meeting closed the time being 10:23 pm.

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·     Their name;

 

·     Organisation or group they are representing (if applicable);

 

·     Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·     Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·           The interest of the speaker (e.g. affected person, neighbour, applicant,        applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                                       


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Mayoral Minutes

 

Item                                                                                                                                       Page

 

1        Visitor Centre wins gold in Greater Sydney Tourism Awards

 

2        Local doctor retires after 43 years outstanding service to our community

 

3        Helen Brownlee OAM honoured

 

4        The Passing of the Hon. Roy Smith MLC

 

 



Ordinary Meeting

16 August 2010

A Vibrant City

 

Mayoral Minute

Visitor Centre wins gold in Greater Sydney Tourism Awards

Objective: We play an active role in our communities

            

 

It is my great pleasure to advise that Council’s Penrith Valley Visitor Information Centre has been rated the best of its kind in Sydney by a panel of key tourism industry figures. The centre won the Gold Award in the Tourism Services category of the inaugural Greater Sydney Tourism Awards announced at Castle Hill RSL on Wednesday 4 August.

 

These awards are based on business performance in the areas of customer service, marketing, financial viability, business planning and risk management. Assessment is based on a 30 page written submission supported by a site visit. 

 

Council appreciates the valuable contribution the centre makes to our City’s economy and reputation. This award is well-deserved recognition for the City Marketing team, including the permanent and casual front line staff, the 22 regular volunteers who assist in the centre and at major events, as well as the marketing officers who work closely with the centre. 

 

The Greater Sydney Tourism Awards officially operate under the umbrella of the prestigious and long established state and national awards and our status as a Gold Award winner means that the visitor information centre will automatically be able to enter the state awards as a finalist. The state awards will be announced on 18 November. 

 

Congratulations also to the other successful Penrith entrants. The Penrith Regional Sports Stadium won silver and Penrith Whitewater Stadium won bronze in the Champion Category, which is a general award for businesses from any tourism sector. The Chifley Hotel at Panthers won a Bronze Award in the Deluxe Accommodation category. Councillor Jim Aitken OAM accepted the award for Penrith Whitewater Stadium in his role as a director of the Penrith Whitewater Stadium. 

 

The culmination of the awards night was the presentation of an award for an outstanding contribution by an individual to the tourism industry in Greater Sydney. This was won by Graeme Dubé of Connex West Publishing & Marketing Pty Ltd in Glenbrook, which publishes the Penrith Valley Experience guide. 

 

Congratulations to the City Marketing team, the other Penrith winners and to Graeme Dubé.

 

 

Councillor Kevin Crameri OAM

Mayor

 

RECOMMENDATION

That the Mayoral Minute on Visitor Centre wins gold in Greater Sydney Tourism Awards be received.

 

 

 


Ordinary Meeting

16 August 2010

A Leading City

 

Mayoral Minute

Local doctor retires after 43 years outstanding service to our community

Objective: We build on our strengths, value our heritage, celebrate our cultural diversity, and foster creativity

            

 

I would like to acknowledge the retirement last Wednesday of a well-known and highly respected local doctor, Dr Fred Cunliffe OAM, after 43 years of valuable service to the Penrith community.

 

Dr Cunliffe has been both a GP and Specialist Obstetrician/Gynaecologist in Penrith since 1967. He leaves a lasting mark on our community as a caring professional who always went above and beyond the call of duty for his patients, even continuing to make house calls until his retirement.

 

Penrith City has seen significant population growth over the last four decades, and some estimate that Dr Cunliffe may have helped deliver as many as 25% of our locally born population during that time.

 

Dr Cunliffe’s outstanding contribution and dedication to our community, which has gone far beyond his medical practice, was recognised in Penrith’s 2007 Australia Day Community Achievement Awards. He was honoured with a Medal of the Order of Australia in 2008 for his dedicated career in medicine.

 

He was the Club Doctor for the Penrith Rugby League Team from 1969 until 1986. He was held in the highest esteem by the players, officials and supporters of the club and was granted Honorary Life Membership in 1980 for his services to his beloved Panthers.

 

During the 1980s, Dr Cunliffe was involved in forming Riding for the Disabled Nepean. He donated his property and facilities at Regentville and later secured land in Orchard Hills to which the group has expanded.

 

On behalf of Council and the Penrith City community, I congratulate Dr Cunliffe on his distinguished career, thank him for his hard work and dedication and wish him a very long and happy retirement.

 

 

 

Councillor Kevin Crameri OAM

Mayor

 

RECOMMENDATION

That the Mayoral Minute on Local doctor retires after 43 years outstanding service to our community be received.

 

 

 

Mayoral Minute

 

Helen Brownlee OAM honoured

 

Objective:  Our physical infrastructure is adaptable, and responds to changing needs

 

I would like to congratulate long-time Penrith Whitewater Stadium Board Member Helen Brownlee OAM on her induction into the International Whitewater Hall of Fame.

 

Helen has been chosen as one of only five individuals from five countries to be honoured for their lifelong dedication to the sport of canoeing at an International Whitewater Hall of Fame dinner on 25 September in Washington DC.

 

This latest well-deserved honour recognises the outstanding contribution Helen has made to the sport over the last five decades, as a competitor, official and administrator.

 

She was part of the international team which ensured the return of the slalom discipline on the 1992 Barcelona Olympic Games program, and played a key role in the success of canoeing at the 2000 Sydney Olympics. Her long and distinguished career as a sports administrator has including serving as Executive Board Member of the Australian Olympic Committee since 1991; President of Australian Canoeing from 1985 to 1999; President of the NSW Olympic Council since 1990 and as a Director of the International Canoe Federation since 1988.

 

Helen has led the way for women in the sport. She was the first woman ever appointed to an International Canoe Federation Technical Committee when she became a member of the Slalom and Wildwater Committee in 1976.

 

Helen's contributions to sport were recognised in 1985 when she was awarded the Order of Australia Medal and in 2000 when she was awarded the Australian Sports Medal, which commemorates the efforts of Australians who have made our country a nation of sporting excellence.

 

Congratulations to Helen on this latest well-deserved recognition.

 

 

 

Councillor Kevin Crameri OAM

Mayor

 

 

 

RECOMMENDATION

That the Mayoral Minute on Helen Brownlee OAM honoured be received.

 

 

Mayoral Minute

 

The Passing of the Hon. Roy Smith MLC

 

NSW Shooters Party MP, the Hon. Roy Smith, passed away suddenly on 30 July at his Werrington home aged 56. Roy will be remembered fondly by many as a strong advocate, a “straight talker and a man of his word” who stood up and took action for what he believed in.

 

Roy had been a Member of the NSW Legislative Council since March 2007, after serving on the State Executive for the Shooters Party from 2004.

 

After growing up in Sydney’s Regents Park, Roy and his wife Pauline bought their first home in Colyton after their marriage in 1975. An electrical fitter-mechanic by trade, Roy achieved his Masters Degree in Business Administration and spent many years as a small business operator.

 

But his real passion was for the sports of shooting and fishing. He was actively involved in the Sporting Shooters Association of Australia, including serving as President of the Sydney Branch from 1992 to 2007.

 

On behalf of Council I offer sincere condolences to Roy's family and friends, especially his wife Pauline and sons Carl and Nicolas.

 

 

Councillor Kevin Crameri OAM

Mayor

 

 

RECOMMENDATION

That the Mayoral Minute on The Passing of the Hon. Roy Smith MLC be received.

 

 

  


Reports of Committees

 

Item                                                                                                                                       Page

 

1        Report and Recommendations of the Penrith Valley Community Safety Partnership Meeting held on 30 June 2010

 

2        Report and Recommendations of the Local Traffic Committee Meeting held on 2 August 2010

 

3        Report and Recommendations of the Policy Review Committee Meeting held on 9 August 2010

 

 



Ordinary Meeting

16 August 2010

A Liveable City

 

REPORT AND RECOMMENDATIONS OF THE
 Penrith Valley Community Safety Partnership MEETING

HELD ON 30 June, 2010

 

 

 

PRESENT

Councillor Kaylene Allison; Olivia Kidon, Penrith Council; David Burns, Penrith Council; Yvonne Perkins, Penrith Council; Gina Field, Penrith Valley Chamber of Commerce; Gladys Reed, Penrith City Centre Association; Linda Baumgartner, Penrith Local Area Command; Jeni Pollard, Penrith Council; Anthony Holton, St Marys Local Area Command; Ray Filewood, St Marys Local Area Command; Ben Feszczuk, Penrith Local Area Command; Tracy Leahy, Penrith Council; Murray Halls, Penrith Council; Natalie Vella, Penrith Council; Ken Innes, Glenmore Park Action Group; Jack McLeod, St Marys Town Centre Management Inc.; Dianna Cook, Warner Group; Erin Davidson, Penrith Council.

 

APOLOGIES

His Worship the Mayor Councillor Kevin Crameri OAM, Councillor Karen McKeown; Kylie Chang, St Marys Local Area Command; Grant Healey, Penrith Local Area Command; Julie Passau, Penrith Local Area Command; Susan Page, Glenmore Park Action Group; Mary Cook, Glenmore Park Action Group; Katerina Tahija, Penrith Council.

 

CONFIRMATION OF MINUTES - Penrith Valley Community Safety Partnership Meeting - 31 March 2010

The minutes of the Penrith Valley Community Safety Partnership Meeting of 31 March 2010 were confirmed.

 

 

DECLARATIONS OF INTEREST

 

Nil.

 

 

DELIVERY PROGRAM REPORTS

 

A Liveable City

 

At the commencement of the meeting David Burns introduced Diana Cook from the Warner Group and thanked her for attending tonight’s meeting to provide an update on the Warner Graffiti Education Program.

 

1        Penrith Valley Community Safety Plan 2007-2011 - Key Strategy Development          

1.   Alcohol Free Zones and Alcohol Free Areas

Yvonne advised that a report was sent to Council’s Ordinary Meeting during May to support the consultation process for the establishment of Alcohol Free Zones and Alcohol Free Areas within the Penrith Local Government Area.

Following Council approval, a 30 day public consultation period commenced on 26 May 2010 and concluded 25 June 2010. No objections were received during this period. A report will be prepared and submitted to Council recommending the establishment of the newly proposed Alcohol Free Areas and Alcohol Free Zones.

The new Alcohol Free locations will coincide with the four year review period which ends 30 June 2013, except for the Civic Arts Space where a trial will run for 12 months.

A number of additional requests for new Alcohol Free Areas have been received and are being monitored by Parks Maintenance staff for alcohol paraphernalia to determine if the locations would benefit by the establishment of an Alcohol Free Area.

2.   NSW Attorney General Projects

‘Plate Safe’ Program

David Burns advised that all three advertised public fitting sessions have now been delivered at the following locations:

·    Council Civic Centre car park, 601 High Street, Penrith

·    St Marys Village Shopping Centre car park, Charles Hackett Drive, St Marys

·    Penrith Swimming Centre car park, Station Street, Penrith

Council is also currently discussing alternative locations to conduct additional promotional fitting days over the coming months.

Jane Street Car Park CPTED Project

 

David advised that works on the Jane Street CPTED project have now been completed. He advised that the car park is cleaner, neater and cars and pedestrians are more visible.

The car park has had new paving laid and landscaping planted in addition to the installation of a low level security fence.

David advised that the car park will be under evaluation to assess the impact the upgrades have had on reducing the levels of ‘steal from motor vehicle’ offences at the location.

 

3. Domestic Violence Resource Project

Tracy Leahy provided a brief summary of the first stage of the project, the Training Needs Analysis.

1.   Hold a regional practice forum: This is to share knowledge in the industry. Workers want to know what resources they can refer to, how processes work and who to refer clients to.

2.   Develop a resource outlining local services: Develop a resource on local services and how to refer in response to various scenarios.

3.   Provide workshops covering key knowledge and skills: Examples of identified workshops include: training for staff across a wide range of services with a focus on, youth workers, multicultural communities, Aboriginal and Torres Strait Islander workers, disability services and DV and children.

4.   Provide a workshop on basic counselling skills: interpersonal/basic counselling skills for those who want to extend their skills in providing support.

5.   Provide a workshop on supervision skills: Hold a workshop on supervision and leadership skills for team leaders, managers and directors.

6.   Support future community education initiatives: Provide training in specific prevention and community education initiatives that are relevant to that community.

7.   Develop a case review forum: Support an interagency case review forum where complex cases can be reviewed and strategies developed for an improved integrated response.

8.   Provide local information and training: Develop a presenting team to provide sessions about the Penrith service network around domestic and family violence.

9.   Provide real life information about key services: improve capacity for soft referrals by supporting visits to key services, meeting key staff, seeing how they work, and talking about referral criteria.

Olivia Kidon advised that approval has been received to employ a casual staff member for the next stage of the project. An expression of interest will be advertised shortly to coordinate the delivery and training of domestic and family violence to service providers in the Penrith Local Government Area.

4.   Cranebrook Street Lighting Enhancement Project

David advised that following a community safety audit in Cranebrook, a number of lighting deficiencies were identified.

Council received $300,000 funding from the Federal Attorney General’s Department to implement the Cranebrook Street Lighting Enhancement Project.

Integral Energy have approved the designs and identified that an accredited level 1 service provider is required to carry out the works. Council’s preferred contractor for these works are accredited as a level 2 service provider which required Council to seek a level 1 accredited service provider through a tender process.

The tender period has since closed and Council has accepted the tender from Connect Infrastructure to complete the works which will commence in August.

Solar Lighting

David advised that Council is also currently investigating solar lighting as an alternative to conventional street lighting and its suitability to supply lighting to areas that do not have an accessible power supply.

Solar lighting is being investigated for its cost efficiency as energy costs rise. Solar lighting is also being considered for its reduced impact on the environment.

David also advised that Council is looking at trialling solar lighting at bus stops and public reserves.

Draft Code of Practice – Public Spaces CCTV Program

David advised that the draft Public Spaces CCTV Program Code of Practice was prepared and was proposed to be reported to Council earlier in the year. The report to Council was delayed as the opportunity to attend the CCTV Directions Forum hosted by the International Security Management and Crime Prevention Institute arose.

David Burns, Yvonne Perkins and Erin Davidson attended this forum in Brisbane. Discussions during the forum highlighted the need for national guidelines to be established concerning CCTV.

David further advised that the forum was very informative and beneficial in determining Council’s rights and responsibilities when managing CCTV. Overwhelming discussion identified that Council owns CCTV footage and can determine who can have access to it.

Individuals that attended the CCTV forum have since formed an email network where ideas, questions and information can be shared.

5.   Citywide Graffiti Minimisation Strategy

Warner Group Graffiti Education Program – Presentation

Diana Cook, Manager Awareness Education, Warner Group provided a PowerPoint Presentation on the aim of the Graffiti Education Program, who it is designed to target, the key messages delivered and the outcomes to date on its success.

Citywide Graffiti Minimisation Strategy Progress Review June 2010

Olivia Kidon provided an update on the Graffiti Minimisation Strategy. The presentation briefly provided updates on projects that have been implemented in the Penrith Local Government Area. A comparison of statistics since the implementation of Council’s Strategy was also presented. The statistics indicate that the adoption of Council’s Graffiti Minimisation Strategy and changes in the legislation by the NSW State Government may have had an impact on the reduction of graffiti incidents in the Penrith Local Government Area.

Graffiti Contractor

Murray advised that the graffiti removal contractor that was engaged in May 2010 for the continuation of graffiti removal across the City has withdrawn their services.

A new tender process to engage a Graffiti Removal Contractor is being undertaken.

E-nose Graffiti Sensor 

David gave a brief overview on an anti graffiti product called E-nose which is a graffiti sensor. The device detects aerosol or solvents that are commonly contained within spray paints. The device is mounted on a wall and can detect aerosol and/or solvent particles up to 45 metres away. Once the aerosol or solvent has been detected the device sends a text message to a registered phone number to alert it has detected an aerosol or solvent sprayed in its vicinity.

David also advised that Council is discussing the possibility of trialling this product in the Penrith Local Government Area on Council property. Trial locations will be selected based on priority hot spots.

6.   Red Cross Park Bollard Lighting Project

Olivia advised that a community safety audit was conducted in and around the Kingswood Station area in early 2008.

Red Cross Park, located on the corner of Somerset Street and the Great Western Highway was identified as having high pedestrian traffic, at both the day time and night time audit, and is poorly lit.

As a result of the community audit Council officers are investigating options for the installation of bollard lighting along the path to provide appropriate lighting.

Integral Energy have advised power for the Bollard Lighting Project will need to be connected to a low voltage power supply as the lighting cannot be connected to the street lighting network.

Council is currently obtaining quotes for the supply and installation of a low voltage power supply for Red Cross Park.

RECOMMENDED  that the information contained in the report on Penrith Valley Community Safety Plan 2007-2011 - Key Strategy Development be received.

 

Regular Items

 

A) Police Statistics

 

Penrith Local Area Command Crime Statistics

 

March 2010 – May 2010

 

Crime Category

March

April

May

Assault

96

78

84

Robbery

4

4

4

Break & Enter

90

72

54

Stealing

163

168

150

Steal Motor Vehicle

64

34

34

Malicious Damage

123

133

90

Drug Detection

25

37

21

Traffic Offences

520

576

521

Motor Vehicle Accident

73

60

73

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


St Marys Local Area Command Crime Statistics

 

March 2010 – May 2010

 

Crime Category

March

April

May

Assault

135

90

103

Robbery

8

7

12

Break & Enter

81

50

100

Stealing

151

123

142

Steal Motor Vehicle

42

36

33

Malicious Damage

119

109

102

Drug Detection

19

19

23

Traffic Offences

532

492

551

Motor Vehicle Accident

60

64

93

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


B) What’s in the Media?

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


GENERAL BUSINESS

 

GB 1          Penrith CBD                                                                                                              

In response to discussion David advised that the Penrith CBD has had slow traffic points installed. This is the first stage in implementing a 40km zone throughout the CBD.

David further advised that funding was provided to carry out these works and that Council undertook advertising through local newspapers to advise residents.

 

 

There being no further business the Chairperson declared the meeting closed the time being 8.45pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Penrith Valley Community Safety Partnership meeting held on 30 June, 2010 be adopted.

 

 

 


Ordinary Meeting

16 August 2010

A Liveable City

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 2 August, 2010

 

 

 

PRESENT

Michael Alderton - Road Network Services Engineer (Chairperson), Adam Wilkinson – Engineering Services Manager, Councillor Karen McKeown – Representative for the Member for Mulgoa, Pat Sheehy AM Emeritus Mayor – Representative for the Member for Londonderry, Senior Constable Mark Elliott – St Marys Police, Constable Bill Pearson – Penrith Police, The Mayor – Councillor Kevin Crameri OAM, Daniel Davidson – Road Safety Co‑ordinator, David Drozd – Senior Traffic Engineer, Ruth Byrnes - Senior Traffic Officer, Wayne Mitchell – Group Manager City Infrastructure

 

IN ATTENDANCE

Jodie Edmunds – Westbus, Steven Purvis – Ranger

 

APOLOGIES

Councillor Jackie Greenow, Sergeant Natasha Crawford – Penrith Police, David Lance - Roads and Traffic Authority, Alyce Kliese – Trainee Engineer

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 5 July 2010

The minutes of the Local Traffic Committee Meeting of 5 July 2010 were confirmed.

 

DECLARATIONS OF INTEREST

There were no declarations of interest.

 

 

DELIVERY PROGRAM REPORTS

 

A Liveable City

 

1        Chapel Street, St Marys - Request for Provision of Pedestrian Crossing Facility         

RECOMMENDED

That:

1.     The information contained in the report on Chapel Street, St Marys - Request for Provision of Pedestrian Crossing Facility be received.

2.     The project for a pedestrian refuge on Chapel Street at the intersection with Queen Street, St Marys be entered into Council’s Traffic Facility Prioritisation Process.  When the project receives priority against other listed sites, Council’s Design Co-ordinator be requested to prepare a design for the facility, with a further report submitted to the Local Traffic Committee for design plan finalisation and endorsement.

3.     Councillor Greg Davies be advised of Council’s resolution.

4.     St Marys Town Centre Management Inc be advised of Council’s resolution.

 

 

2        Copeland Street, Kingswood - Speeding Vehicles                                                            

RECOMMENDED

That:

1.     The information contained in the report on Copeland Street, Kingswood - Speeding Vehicles be received.

2.     Double-barrier centre linemarking be provided in Copeland Street, between Phillip Street and Richmond Road , Kingswood.

3.     Parallel parking lanes 2.6m wide be provided on each side of Copeland Street, between Phillip Street and Richmond Road, Kingswood.

4.     Advance warning signs with “Driveways Ahead” be placed on Copeland Street approximately 30m east of Phillip Street and 30m west of Richmond Road, Kingswood.

5.     Police be requested to conduct speed enforcement on Copeland Street, between Phillip Street and Richmond Road , Kingswood.

6.     Council’s Rangers be requested to patrol the bus stop on Copeland Street, between Phillip Street and Richmond Road , Kingswood.

7.     The business who submitted the petition be advised of Council’s resolution.

 

 

3        Penrith City Centre Association - High Street Sunday Markets - Traffic Management Plan

RECOMMENDED

That:

1.     The information contained in the report on Penrith City Centre Association - High Street Sunday Markets - Traffic Management Plan be received.

2.     The Traffic Management Plan for the Penrith City Centre Association, High Street Sunday Markets be endorsed.

3.     The Penrith City Centre Association submit the Traffic Management Plan to the Roads and Traffic Authority for approval.

4.     The Penrith City Centre Association submit a Schedule 1 Form to Penrith Police.

5.     The Penrith City Centre Association be advised of Council’s resolution.

 

 

 

 

 

 

 

4        Kerrs Road/Mt Vernon Road, Mt Vernon and Kent Road/Lansdowne Road, Orchard Hills - Reverse T-Intersections                                                                                                    

RECOMMENDED

That:

1.     The information contained in the report on Kerrs Road/Mt Vernon Road, Mt Vernon and Kent Road/Lansdowne Road, Orchard Hills - Reverse T-Intersections be received.

2.     Kerrs Road/Mt Vernon Road, Mt Vernon remain as a reverse T-intersection.

3.     Kent Road/Lansdowne Road, Orchard Hills remain as a reverse T‑intersection.

4.     All intersection warning signs be moved to a distance of 90m from all approaches at the intersections of Kerrs Road/Mt Vernon Road, Mt Vernon and Kent Road/Lansdowne Road, Orchard Hills.

5.     Additional “Give Way” signs be provided on Kerrs Road and Kent Road to ensure there are two “Give Way” signs seen on each approach to the intersection.

6.     A lighting assessment be conducted at the intersections of Kerrs Road/ Mt Vernon Road, Mt Vernon and Kent Road/Lansdowne Road, Orchard Hills, and appropriate lighting be provided.

7.     All linemarking be reinstated at the intersections of Kerrs Road/Mt Vernon Road, Mt Vernon and Kent Road/Lansdowne Road, Orchard Hills, as a matter of maintenance.

8.     Council’s Risk Management Co‑ordinator and Westpool be advised of Council’s resolution.

 

 

5        Craig Avenue, Oxley Park - Proposed Extension to "No Stopping" Restrictions         

RECOMMENDED

That:

1.     The information contained in the report on Craig Avenue, Oxley Park - Proposed Extension to "No Stopping" Restrictions be received.

2.     Consultation be conducted with properties 43 and 55 Great Western Highway, Oxley Park as a result of the proposal, and any substantial objections be referred back to the Local Traffic Committee.

3.     Subject to no substantial objections from affected residents, 30m of “No Stopping” restrictions be provided in Craig Avenue at the intersection of the Great Western Highway, Oxley Park.

4.     The resident be advised of Council’s resolution.

 

 

 

6        Penrith City Centre - Christmas Santa Fun Run on Sunday, 28 November 2010           

RECOMMENDED

That:

1.     The information contained in the report on Penrith City Centre - Christmas Santa Fun Run be received.

2.     The Traffic Management Plan for the Class 4 event submitted by the Penrith City Centre Association detailing the proposed temporary road closures for the Christmas Santa Fun Run to be held on Sunday, 28 November 2010, be endorsed.

3.     The event organiser advertise the proposed temporary road closures in local newspapers a minimum of two weeks prior to the event, and provide variable message signs (VMS) in appropriate locations a minimum of one week prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.

4.     The applicant submit a Traffic Control Plan (TCP) detailing the locations of all signage and barriers to Council a minimum of two weeks prior to the event.  The TCP must be prepared by a suitably qualified accredited traffic controller.

5.     The organisers obtain separate police approval.

6.     The organisers obtain separate Roads and Traffic Authority approval.

7.     Penrith City Centre Association be advised of Council’s resolution.

 

 

7        Penrith City Centre - Christmas Spectacular on Sunday, 28 November 2010                

LTC Comment

Council’s Road Network Services Engineer advised the Committee that the Penrith City Centre Association has now requested approval for the street parade to begin at 1:15pm instead of 11:15am.

 

RECOMMENDED

That:

1.     The information contained in the report on Penrith City Centre – Christmas Spectacular be received.

2.     The Traffic Management Plan submitted by the Penrith City Centre Association for the Class 2 event detailing the proposed temporary road closures for the “Penrith’s Christmas Spectacular” street parade and concert to be held on Sunday 28 November 2010, be endorsed.

3.     The event organiser advertise the proposed temporary road closures in local newspapers a minimum of two weeks prior to the event, and provide variable message signs (VMS) in appropriate locations a minimum of one week prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.

4.     The applicant submit a Traffic Control Plan (TCP) detailing the locations of all signage and barriers to Council a minimum of two weeks prior to the event.  The TCP must be prepared by a suitably qualified accredited traffic controller.

5.     Organisers obtain separate Police approval, including for the amended time of the street parade from 11:15am to 1:15pm.

6.     Organisers obtain separate Roads and Traffic Authority approval.

7.     The event organiser provide evidence of Public Liability Insurance (certificate of currency) to Council a minimum of two weeks prior to the event.

8.     Penrith City Centre Association be advised of Council’s resolution.

 

 

 

GENERAL BUSINESS

 

GB 1          St Marys Spring Festival & Street Parade – Saturday, 4 September 2010  (Raised Council)   

Council has received a request from its City Marketing Section for approval to hold the annual St Marys Spring Festival and Street Parade on Saturday, 4 September 2010, commencing at 9.00am and concluding at 4.00pm.

 

According to the Roads and Traffic Authority’s (RTA) Guidelines for Special Events Version 3.4 August 2006, this type of event is considered a Class 2 Special Event and requires that the applicant submit a detailed Transport Management Plan (TMP) to the RTA for approval.

 

The Festival is a street fair held in Queen Street, with 220 stalls and displays set up on both sides of the roadway, in addition to three stages of entertainment.  A Grand Parade of floats and walking groups will also be held.

 

The following roads will require temporary closure during the times specified to enable sufficient time to set up, operate and disassemble the street fair stalls, including the running of the Grand Street Parade:

 

Queen Street (from Nariel Street to King Street)                                            7.00am-5.00pm

Belar Street (from Queen Street to West Lane)                                              7.00am-5.00pm

Charles Hackett Drive (from Queen Street to West Lane)                              7.00am-5.00pm

Crana Street (from Queen Street to West Lane)                                             7.00am-5.00pm

West Lane (from Charles Hackett to Crana Street)                                        7.00am-5.00pm

Chapel Street (from Queen Street to East Lane)                                             7.00am-5.00pm

Phillip Street (from Queen Street to East Lane)                                               7.00am-5.00pm

Merinda Street (from Acacia Avenue to Carinya Avenue)                          12.30pm-12.45pm

Carinya Avenue (from Merinda Street to Nariel Street)                              12.30pm-12.45pm

Nariel Street (from Carinya Avenue to Queen Street)                                 12.30pm-12.45pm

 

The Grand Parade will once again assemble in Jack Jewry Reserve, which is bounded by Acacia Avenue, Merinda Street, Araluen Avenue and Waratah Street.  This arrangement suits the Police, RTA and public transport passengers as it minimises disruption to taxi and bus operations at St Marys Railway Station.  Access to the Station due to the temporary closure of Queen Street (from Nariel Street to King Street) will be available via Glossop Street and Charles Hackett Drive.

 

It is envisaged that all walking groups will assemble on the reserve and floats will assemble around the perimeter, on the side of the roadway.  All participants who will be walking in the Parade will be asked to park their cars in Lang Park, located approximately 350m from the assembly area, to minimise inconvenience to households in Acacia Avenue, Merinda Street, Nariel Street and Carinya Avenue.  Only the vehicles taking part in the Parade will be present on the streets circumscribing the reserve and will only assemble on the roadway opposite homes.  As this may cause some inconvenience to householders in the area, the applicant intends to deliver letters to all affected residents two weeks prior to the event.

 

Marshalling will commence at 11.45am at the reserve, and the Parade will leave the corner of Acacia Avenue and Merinda Street at 12.30pm and turn left into Carinya Avenue, right into Nariel Street and right into Queen Street.  It will then proceed south to Carson Lane and into Lang Park, where it will then disperse.  The Parade is estimated to conclude by 1.30pm.

 

Due to disruption to traffic in Nariel Street, Merinda Street, and the northern end of Carinya Avenue while the Parade moves off at 12.30pm, rolling closures of these streets will be required for 10-15 minutes each during the one-hour duration of the Parade event.

 

When Queen Street is closed at 7.00am, the barricades will be manned by Rural Fire Service personnel and the only vehicles admitted will be those of stallholders displaying their receipts and the attached note and map.  Event personnel (wearing identification) will be on duty along Queen Street to direct stallholders to their sites.  Stallholders’ vehicles will then be removed from the street by 9.00am.

 

Barricades are manned all day in case emergency vehicles require access.  The Rural Fire Service, St Marys Fire Brigade, St John’s Ambulance and the Nepean Rescue Squad will all attend this Festival and have positions in Queen Street.

 

Stallholders must be packed up and ready to leave Queen Street by 5.00pm, at which time the street will re-open.

 

RECOMMENDED

That:

1.     The Class 2 Special Event pursuant to Roads and Traffic Authority’s (RTA) Guidelines for Special Events Version 3.4 August 2006, for the St Marys Spring Festival and Street Parade on 4 September, 2010  be approved, subject to the following conditions:

(a)     A Transport Management Plan (TMP) be lodged by the organisers/applicant, for approval by the Roads and Traffic Authority prior to the event.

(b)     The organiser/applicant deliver letters to all property owners/tenants in the affected streets and advertise the proposed Festival in local newspapers at least two weeks prior to the event.

(c)     The organiser/applicant co-ordinate with Westbus at least two weeks prior to the event, and request that Westbus advertise the changed route for the Festival on buses, at least one week prior to, and during, the Festival.

(d)     The organiser/applicant co-ordinate with Council’s Traffic & Special Events Co-ordinator (Gary Lawson on telephone 4732-7562) regarding appropriate signage and barricades required for the event, and to advise points of delivery for these facilities.

(e)     The organisers be requested to co-ordinate advisory signs, as required, with Council’s City Works Manager:

·                    for westbound traffic “Queen Street from Nariel Street to King          Street will be temporarily closed to vehicular traffic on Saturday, 4 September 2010 (7.00am–5.00pm)”.

·                    for eastbound traffic “Queen Street from Nariel Street to King Street will be temporarily closed to vehicular traffic on Saturday, 4 September 2010 (7.00am–5.00pm)”.

The signs are to be placed on the Great Western Highway (on the concrete median and prior to Glossop Street for westbound traffic, and on the northern kerbside for eastbound traffic), approximately 50m from both approaches to Queen Street, at least two weeks before the Festival.

An additional sign is to be placed on Mamre Road for northbound traffic, approximately 50m on the approach to the Great Western Highway indicating “Queen Street from Nariel Street to King Street will be temporarily closed to vehicular traffic on Saturday, 4 September 2010 (7.00am–5.00pm)”.

(f)      The organisers submit a Schedule 1 form to St Marys Police for approval to hold the event.

(g)     The organisers follow Police directions.

(h)     The organisers place barricades and provide marshals where required by the approved TMP.

(i)      The organisers indemnify Council prior to the event against all claims for damage or injury which may result from conducting the event.

(j)      The organisers submit to Council a copy of Public Liability Insurance of $10 million, prior to the event.

(k)     The organisers provide documentary evidence that the event fully complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

(l)      All the above documentation shall be submitted to Council for information purposes at least one week prior to the event.

2.     The applicant be advised of Council’s resolution.

 

 

GB 2          Fatal Traffic Accidents in the Penrith Area  (Raised Penrith Police)                    

The Penrith Police representative advised that there have been three fatal traffic accidents in the Penrith area within the past two weeks.

These accidents occurred at The Northern Road, Llandilo; Mulgoa Road, Regentville; and in the Trade Centre Carpark at Wolseley Road, Mulgoa.

Police are currently investigating the cause of the accidents.

 

RECOMMENDED that the Committee note the information.

 

GB 3          Fatal Traffic Accidents in the St Marys Area  (Raised St Marys Police)              

The St Marys Police representative advised that there has been one fatal traffic accident in the St Marys area within the past two weeks.

This accident occurred on The Northern Road at Luddenham.

Police are currently investigating the cause of the accident.

 

RECOMMENDED that the Committee note the information.

 

There being no further business the Chairperson declared the meeting closed, the time being 9:50am.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 2 August, 2010 be adopted.

 

 

 


Ordinary Meeting

16 August 2010

A Leading City

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 9 August, 2010

 

 

 

PRESENT

His Worship the Mayor Councillor Kevin Crameri OAM, Councillors Jim Aitken OAM, Kaylene Allison, Greg Davies, Mark Davies, Tanya Davies, Ross Fowler OAM, Ben Goldfinch, Prue Guillaume, Marko Malkoc, Karen McKeown, Kath Presdee and John Thain.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Robert Ardill for the period 26 July 2010 to 20 August 2010 inclusive.

APOLOGIES

An apology was received for Councillor Jackie Greenow.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 12 July 2010

The minutes of the Policy Review Committee Meeting of 12 July 2010 were confirmed.

 

DECLARATIONS OF INTEREST

 

Councillor Kevin Crameri OAM declared a Non-Pecuniary Less than Significant Interest in Item 1  - Opportunity for Biodiversity Conservation Corridor - Wianamatta Regional Park to Former Air Services Australia Site as the land referred to within the report is within close proximity to his property.

 

Councillor Kath Presdee declared a Non-Pecuniary Less than Significant Interest in Item 1  - Opportunity for Biodiversity Conservation Corridor - Wianamatta Regional Park to Former Air Services Australia Site as the suburb of her family home borders the land subject of the report.

 

SUSPENSION OF STANDING ORDERS

Standing Orders were suspended to allow members of the public to address the meeting, the time being 7:38 pm.

 

Mr Geoff Brown

 

Item 1 - Opportunity for Biodiversity Conservation Corridor - Wianamatta Regional Park to Former Air Services Australia Site      

 

Mr Geoff Brown, an affected citizen, spoke against the recommendation, as he believes the report has a lack of vision in that hundreds of hectares of Cumberland Plain Woodland are at risk of clearing, and that the corridor should be made much larger. Mr Brown noted that this is the last opportunity to protect the Greenbelt and asked that Council write to the Director General of DECCW stating that the additional area of Cumberland Plain Woodland needed for the corridor within the ADI Site can be protected with a Critical Habitat listing providing an immediate resolution to the need for acquisition or compensation

 

Procedural Motion

Mr Brown was granted an extension of time to complete his address, the time being 7:44pm.

 

Mr Brown requested that Council shift its position on the development of the ADI Site to one of protecting a minimum of a further 100 hectares of the sites critically endangered Cumberland Plain Woodland (CPW). Mr Brown asked Council to amend its draft LEP to correct mistakes in its zonings of the numerous Deerubbin claimed lands and a small number of some other private lands.

 

A number of Councillors took the opportunity to raise questions with Mr Brown regarding his address to Council.

 

RESUMPTION OF STANDING ORDERS

Standing Orders were resumed, the time being 7:47pm.

 

DELIVERY PROGRAM REPORTS

 

A Leading City

 

1        Opportunity for Biodiversity Conservation Corridor - Wianamatta Regional Park to Former Air Services Australia Site                                                                                                 

RECOMMENDED

That:

1.     The information contained in the report on Opportunity for Biodiversity Conservation Corridor - Wianamatta Regional Park to Former Air Services Australia Site be received.

2.     Council support the creation of a more extensive network of appropriately managed biodiversity corridors in Western Sydney and write to the Minister for the Environment, the Hon Frank Sartor, requesting that discussions with relevant landowners be undertaken to support the creation of a biodiversity conservation corridor linking the Wianamatta Regional Park and the former Air Services Australia site at Cranebrook.

3.     Council write to the Minister for Planning and the NSW Member for Londonderry, Allan Shearan, seeking their support to expedite negotiations to facilitate the creation of a biodiversity conservation corridor linking the Wianamatta Regional Park and the former Air Services Australia site at Cranebrook.

4.     A further report be brought to Council outlining the required processes and the consequences of reviewing the zoning of the land within the potential biodiversity conservation corridor linking the Wianamatta Regional Park and the former Air Services Australia site at Cranebrook.

 

2        Working Party Meetings

Councillor Tanya Davies left the meeting, the time being 8:16pm.

Councillor Tanya Davies returned to the meeting, the time being 8:17pm.                                          

RECOMMENDED that the information contained in the report on Working Party Meetings be received.

 

3        2010 Local Government Association of NSW Annual Conference

Councillor Karen McKeown left the meeting, the time being 8:33pm.

Councillor Karen McKeown returned to the meeting, the time being 8:35pm.                                   

RECOMMENDED

That:

1.   The information contained in the report on 2010 Local Government Association of NSW Annual Conference be received.

2.   The ten motions detailed in the report be submitted for inclusion in the 2010 Local Government Association NSW Conference Business Paper.

3.   A further report be brought to Council regarding the possible lodgement of a late motion dealing with the privatisation of electricity providers.

4.   A memo be provided to all Councillors on tendering with respect to elected local government organisations.

5.   The following additional motion be submitted for inclusion in the 2010 Local Government Association NSW Conference Business Paper.

 

MOTION 11

 

From:

Penrith City Council

 

Issue:

Swimming Pool Safety

 

Theme:

Modern Approaches to Community Wellbeing

 

Motion Text:

That the Local Government Association call on the State Government to institute legislation amendments aimed at implementing mandatory swimming pool fencing inspections and related cost recovery based inspection fees for Councils.

 

Note from Council:

The State Government in November 2009 enacted a number of amendments to the Swimming Pool Act (including a set of Australian Standards for pool fencing AS 1926.1 (2007)). Whilst these changes went some way to improving swimming pool safety generally, a regime for mandatory pool fencing inspections was not included. It is understood that the State Government considers a mandatory pool registration and inspection program was not warranted due to the cost that this would impose on pool owners.

 

It is difficult to contemplate circumstances where a non-complying pool safety barrier would not constitute a risk to the safety of a person. Sadly, backyard drownings continue to occur.

 

Whilst educating pool owners still plays a vital role in pool safety, there remains the risk that not all pool owners are aware of their responsibilities and safety issues when they emerge. A mandatory pool fencing regime would ensure this circumstance is overcome.

 

It would be important for any mandatory swimming pool safety inspection process to be underpinned by a cost recovery based inspection fee for Councils. Further investigation should also be pursued in relation to the opportunity for pool fencing inspections to be undertaken by other accredited certifiers.

 

In any legislation amendment drafted, there should be a clear reference to legal protection from liability for a Council where it acts in good faith in respect of pool fencing inspections. This would be similar to the “good faith” protections currently afforded to Councils for flooding and contaminated land responses.

 

 

4        One Association for Local Government in NSW

Councillor John Thain left the meeting, the time being 8:55pm.

Councillor John Thain returned to the meeting, the time being 8:56pm.

Councillor Mark Davies left the meeting, the time being 8:57pm.

Councillor Tanya Davies left the meeting, the time being 8:58pm.

Councillor Mark Davies returned to the meeting, the time being 8:59pm.

Councillor Tanya Davies returned to the meeting, the time being 8:59pm.                                          

RECOMMENDED

That:

1.     The information contained in the report on One Association for Local Government in NSW be received.

2.     Council endorse the Position Paper and suggested responses with the exception that Council object to Taskforce Recommendation 38 and it seek:

·    amendment of the words “ordinary member councils” to read “ordinary members” (to cover NSW Aboriginal Land Council representation); and

·    scaled voting rights for the election of the Board of Directors according to the population of LG areas in the same way as now applies for voting for motions at the Conference, rather than equal voting rights as proposed.

 

 

There being no further business the Chairperson declared the meeting closed the time being 9:12pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 9 August, 2010 be adopted.

 

 

  


DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                       Page

 

 

A Leading City

 

1        2009-2010 Operational Plan - June Quarter and Year End Review

 

2        Council Property - Easement to Drain Water over Lot 25 DP 31478, Nos. 16-18 Collins Street, St Marys

 

3        Summary of Investments & Banking for the Period 1 July to 31 July 2010

 

A City of Opportunities

 

4        Development Application DA09/0525 - Three (3) Lot Torrens Title Subdivision - Lot 98 DP 238269, Lot 100 DP 591759, Nos.27 & 45 Greenhaven Drive, Emu Heights. Applicant: Werrington Trust Pty Ptd;  Owner: Tresaire Pty Ltd DA09/0525

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

A Liveable City

 

5        NSW Communities - Sport and Recreation Facilities Grant Program Results

 

6        Federal Government 2011/2012 "Auslink Black Spot Program" Submissions 

 

7        RTA 2010/2011 Road Funding Grants

 

8        Desborough Road, St Marys - Review of Pedestrian Safety near St Marys South Public School

 

9        New cricket practice nets, Jamison Park

 

10      Urban Sustainability Project Grant Report

 

11      Parks and Leisure Association 2010 National Conference

 

12      Ninth Avenue, Llandilo - Xavier College Walkathon - Friday 3 September, 2010 

 

 

 

 

 

 

 

A Vibrant City

 

13      Request for Sponsorship of the 2010 NSWRL U16 Youth Development Cup

 

14      Request for sponsorship of Formula One boat race series in Penrith Valley

 

15      Development Application No. DA09/0810 Alterations and Additions and adaptive re-use of Heritage building for commercial purposes at Lot 11 DP 1056135 (No. 113) Great Western Highway, Emu Plains. Applicant: Hubert Architects Pty Ltd;  Owner: Penrith City Council DA09/0810

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

16      Development Application DA08/1327 - Proposed erection of a Shopping Centre comprising of a Supermarket and Speciality Shops at Lots 1, 2 & 3 DP 504928, Lot E, F & G DP 390228 and Lot 3 DP 214333 (No. 1) Park Road, Wallacia. Applicant: Vasilios Gouriotis;  Owner: Effie Gouriotis &  Andrew Gouriotis DA08/1327

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

17      Section 96 Application DA09/0221.01 for Modifications to a Proposed Community Facility at Lots 7, 8 and 9 DP 247158 (No. 46) Bringelly Road and Lots 5 and 6 DP 250412 (No. 49) First Street, Kingswood. Applicant: Mission Australia;  Owner: Mission Australia DA09/0221.01

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

18      Development Application DA10/0667 - Proposed Music Event to be held 18 September 2010 and annually for a five (5) year period - Sydney International Regatta Centre - Lot 21 DP 1092147 (No. 152-233) Old Castlereagh Road, Castlereagh. Applicant: Q-Dance Australia;  Owner: Department of Planning DA10/0667

          Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 


A Leading City

 

Item                                                                                                                                       Page

 

1        2009-2010 Operational Plan - June Quarter and Year End Review

 

2        Council Property - Easement to Drain Water over Lot 25 DP 31478, Nos. 16-18 Collins Street, St Marys

 

3        Summary of Investments & Banking for the Period 1 July to 31 July 2010

 

 



Ordinary Meeting

16 August 2010

A Leading City

 

 

 

1

2009-2010 Operational Plan - June Quarter and Year End Review   

 

Compiled by:                Geraldine Brown, Budget Accountant

Ken Lim, Management Planning Co-ordinator

Authorised by:             Barry Husking, Director   

 

Objective

We have a say in our future

Community Outcome

A council that involves, informs, and responds (10)

Strategic Response

Engage our communities by creating opportunities for participation, listening, providing information, and responding (10.1)

        

 

Executive Summary

The June Quarter review presents the year end report on the performance of Council Services against the 2009-2010 Operational Plan. It also forms part of the first year’s instalment of Council’s (4 Year) Delivery Program and Strategic Plan 2031 adopted in June 2009. 

 

Councillors have received as part of the Ordinary Meeting business paper, a separately attached “Services Performance and Financial Review Summary” report. The business paper report and separate summary report will focus on Council’s performance; Services Performance and the Financial Position, with particular emphasis on exception and highlight reporting.

 

The combined effort of all Council’s 45 services for the year ended 30 June 2010, has resulted in a 92% achievement of the yearly program as recorded in the adopted 2009-10 Operational Plan. This significant achievement has been derived by adding up the reportable elements for each service through Council’s “Performance Planning” system. The end of year results indicate that of Council’s 614 Tasks, Key Performance Indicators (KPIs), Capital and Operating Projects, 563 are either on target or have been completed.  Details of the remaining 51 items and the challenges they are facing have been included in this report and in the separately attached “Services Performance and Financial Review Summary” report.

 

The development of the 2009-10 budget required a number of difficult decisions to be made in order to enable a balanced budget to be delivered with a number of one-off service adjustments being required.  As previously reported to Council 2009-10 has been challenging as the impact of the Global Financial Crisis continued to be felt with each of the three quarterly reviews to date projecting a deficit position for the year.  This has largely resulted from emerging priorities that have required Council to allocate additional resources including the Penrith Valley Cultural Precinct ($560,000) and increased Workers Compensation Premiums ($399,000).While this additional expenditure has been partly offset by additional revenues from Rates and Development Related Income these variations have constrained Council’s capability to respond to changes in the operational budget.

 

 

The budget result being reported for 2009-10 is a deficit of $1.1m, compared to a deficit of $149,801 in 2008-09, but again this is subject to year end processing and checking. This result comprises both positive and negative variations to the original budget, with the most notable for the final quarter being additional employee costs and changes to the net movement in Employee Leave Entitlements (ELE). Allowed for in the reported deficit are a number of projects proposed to be revoted into 2010-11 as they were not completed in the 2009-10 financial year. Further details on proposed major variations and revotes are provided later in this report.

 

This report recommends that the revised budget estimates identified in the report be adopted.

 

Background

In accordance with the Local Government Act 1993, the 2009-2010 Operational Plan progress report for the year ending 30 June 2010 is presented tonight for Council’s consideration.

 

This is the fourth and final quarterly progress review of Council’s 2009-2010 Operational Plan which in turn contributes to the delivery of Council’s (4year) Delivery Program and Strategic Plan 2031.

 

This review provides a comprehensive performance report on all Council’s external and internal services (with the exception of the three controlled entities which have separate reporting requirements) outlined in the Operational Plan. It provides clarity and accountability to Council and the public on the annual delivery of Council’s program through its approved services and their required goals.

 

Managers have provided details of progress in accordance with their assigned accountabilities. This includes delivery of the ongoing requirements of services, progress of annual tasks and projects and performance against budget. Commentary has also been provided on key achievements for the year, as well as issues arising that have impacted on the delivery of the annual program.

 

The General Manager’s report on the 2009-2010 year is included in the review document. As the report indicates, progress in the fourth quarter completed a year of achievements across all Services which constitutes a solid outcome for 2009-2010, as the first instalment of Council’s Strategic Plan 2031.

 

The Financial Services Manager’s report is also contained within the review document, and includes information on budget performance, significant issues and proposed variances.

 

The opportunity is available for Council tonight to seek clarification or elaboration on particular matters in any area of the program.

Financial Position

The 2009-10 Financial Statements are currently being completed and will be presented to Council in September 2010 and include a detailed explanation of Council’s financial position. 

 

The quarterly review process focuses mainly on performance against budget.  Details of significant variations are included in the review document.  The status and final cost of all 2009-10 projects is also included, as well as a list of incomplete works recommended for revoting to the 2010-11 Operational Plan.  All actual figures are subject to end-of-year adjustment and audit.

 

Council’s total original budget for 2009-10 was $180.5 m including $31.5m of capital works. The overall budget result for the year is a deficit of 1.1m.  This is made up of both cash and non- cash variations and there are also a number of projects that were incomplete at year end and are recommended for revote to 2010-11.

 

The financial year 2009-10 was again a challenging year for Council.  The likelihood of this was discussed during the preparation of the 2009-10 budget and a number of cuts were needed in order to produce a balanced budget.  In these circumstances it was recognised that the capacity to respond to emerging priorities during the year would be severely limited.  As much as Council officers endeavour to predict and make allowances for all eventualities each year will see a unique set of circumstances that warrant additional funding allocations.  In 2009-10 high priority funding, in addition to the allocations included in the adopted budget, were made to complete the Penrith Valley Cultural Precinct ($560,000) and to reimburse Penrith Whitewater Stadium for additional Workers Compensation Premiums arising from it being considered part of the wider Penrith City Council Group for premium calculation purposes ($399,000).

 

During the year additional revenue was achieved in Rates ($692,000 -9%) and Development Related Income ($145,829 – 6%) as the economy slowly emerged from the Global Financial Crisis and a small number of developments were commenced and subdivisions released. A number of areas also delivered operational savings as Council continues to deliver high quality cost effective services to the community.

 

Salary savings of $536,600 were reported in previous quarterly reviews with the savings allocated to the Employee Leave Entitlement (ELE) Reserve ($369,000) and the remaining $167,600 allocated to the budget for retirements/resignations.  These allocations acknowledged the need to increase the provision for Council’s liability for Employee Leave Entitlements for current staff and the financial impact that the retirement or resignation of long serving staff has on Council’s budget.

 

Although the budget result is a deficit position it is largely made up of non-cash items (ie increase in employee leave entitlements which are paid out in the future) and Council’s Working Capital remains above the adopted benchmark with more detail to be provided with the presentation of the Financial Statements to the Ordinary Meeting of Council on 6 September 2010.

 

At this stage it is anticipated that the result, after allowing for the above, will be a deficit compared to budget of $1.1m, but again this is subject to year end processing and audit checking.  The proposed year end budget deficit is after a number of recommended allocations and assumes that the recommendations included in this report are endorsed. With the pressures on the budget during the year including a continued slowing of the economy and the additional budget allocations during the year of nearly $1m mentioned above, this is considered a fair result.

 

 

The $1.1m projected deficit is made up as follows:

                                                                                                                                        $000’s

Original budget position......................................................................................................... 0

1st Quarter variations adopted by Council ........................................................................ (262.5)

2nd Quarter variations adopted by Council......................................................................... (26.5)

3rd Quarter variations adopted by Council.......................................................................... 124.2

June Review - proposed................................................................................................... (891.6)

Projected Budget Year End Deficit…………………………………....................... (1,056.4)

 

During 2009-10 a number of revotes from general revenue totalling $6.9m were proposed and approved by Council as part of the quarterly review process.  These revotes were scrutinised as part of that review process and identified as continuing high priority tasks.  As part of the June review, these have again been reviewed, and no change in that previously identified high priority has occurred.

 

A report to Council to be presented in conjunction with the Annual Financial Statements in September 2010 will confirm the final budget position for 2009-10.

 

The more significant variations (F – favourable, U- unfavourable) for the June quarter include:

                                                                                                                                         $000’s

Transfer from Insurance Reserve (to partially offset increased workers compensation premiums)....... 300  F

Kerb and Gutter/Urban Drainage.....................................................................................   283  F

Enhanced Public Domain ................................................................................................   211  F

Light Vehicle Fleet Management........................................................................................ 133  F

Net Employee costs ....................................................................................................  (1,722) U

Roads Construction and Maintenance – Operational Exp.................................................. (213) U

Penrith Pool Operations.................................................................................................... (208) U

Transfer to s94 Reserve.................................................................................................... (118) U

 

These together with minor variations and reallocations, are discussed in detail in the Financial Services Manager’s report in the summary review document.  Commentary is provided below on the more significant issues in the June 2010 quarterly review.

 

Net Employee Costs

Employee costs are the single biggest item of expenditure in the budget.  Across any year there will also be occasions when there is a delay in filling vacancies and some savings originated from these occurrences. As has been the experience in the past few years the actual costs relating to the retirement/resignation of a number of long serving staff has severely affected the total employee costs budget.  As in previous years these additional costs have been partly offset by savings in other employee costs, however there has been less opportunity to do this in 2009-10 with a lower number of vacancies held.  Salary savings that were identified in the first three quarters of the year were transferred to the ELE reserve ($369,000) and the terminations budget ($168,000) respectively.

 

A comparison of the final results for the June quarter against the original budget estimates showed additional employee costs of $1.18m (1.7%) from a total employee costs budget of $70.3m.  This area was again impacted by the movement in employee leave entitlements and the resignation/retirement of a number of long serving employees. Obviously this is a difficult area to accurately predict however modelling of the available data suggests that this trend will continue for the next few years.

 

The impact of the increase in costs relating to the resignation/retirement of a number of long serving employees and increasing leave balances across the organisation required an allowance of an additional $2.0m compared to budget. The original 2009-10 budget included a transfer of $200,000 to the Employee Leave Entitlement (ELE) Reserve with a further $369,022 of salary savings transferred to the reserve during 2009-10. Council policy is to maintain an amount of 20%, averaged over three years, of leave entitlements (excluding annual leave) in the ELE Reserve. Analysis of employee leave entitlements for known and probable retirements resulted in the development of a strategy to bring the reserve back to the agreed 20% and includes an increased annual transfer of $300,000 to the Reserve in the 2010-11 and 2011-12 base budgets. At the end of 2009-10 the Reserve will hold the equivalent of 17.65% of entitlements, with predictions based on the current strategy that this will increase to 19.18% by June 2012.

 

Superannuation costs for 2009-10 were $101,872 over budget.  This small increase (1.5%) in superannuation reflects an increase in costs to Council for those members in the Defined Benefits Scheme (DBS). Council has 179 employees that are members of the DBS which requires members to contribute a percentage of their salary to superannuation. This percentage is reviewed and varied by the employees on an annual basis.  Council’s contribution is calculated based on the percentages nominated by employees. An increase in the percentages nominated by employees has resulted in this increase in superannuation costs.  This increase is in addition to the increased contribution required by the scheme, which commenced in 2009-10, of approximately $1.5m pa for the next ten years that had been included in the original budget.

The final expected Workers Compensation Premium was $488,853 over budget (27%).  The combination of the effect of a relapse of a number of medical conditions and the delay in resolving a small number of litigated disputes meant that there was no ability for Council, as an employer, to control the cost of claims and to accurately predict premium outcomes. Case estimates in March 2010 forecast a maximum premium of $1.8m with the possibility of a lower reconciled account.  The volatility of the workers compensation program was demonstrated by the sudden and unexpected surge in premium resulting from a small number of claims that were unresolved at the end of the year.

 

The volatility of the premiums under the traditional Workers Compensation Model was one of the reasons that Council recently endorsed a move to the “Burning Cost” model for Workers Compensation insurance.  Under the “Burning Cost” model only actual claims costs form part of the premium calculation.  It is expected that participation in WorkCover’s Burning Cost Scheme will provide additional improvements in safety and injury management and deliver significant monetary savings if current claims history is maintained or improved.

At the Ordinary Meeting of 21 June 2010 Council resolved that the estimated savings of approximately $700,000 in the first year (2010-11) are reserved to provide funding for any adjustments to the premium in years 2-5 thus insulating Council from the effects of premium changes experienced in 2009-10.

 

Transfer from Insurance Reserve- $300,000 F (100%)

The Insurance Reserve holds savings on insurance premiums including $300,000 from savings on 2008-09 workers compensation premiums, and $200,000 for expected Workers Compensation savings for 2009-10 that were transferred to the Insurance Reserve as part of the original 2009-10 budget.  It is proposed to transfer $300,000 from the reserve to provide funding towards the additional final workers compensation premium discussed above. 

 

Kerb and Gutter- $192,462 F (53%) and Urban Drainage Construction- $90,503 F (18%)

The River Road and Davenport Drive Urban Drainage and Kerb & Gutter projects were not fully expended in 2009-10.  The River Road project was delayed due to recent wet weather, and the Davenport Drive project was affected by inadequate details from external surveyors to finalise design. The balance of funds ($282,965) on these projects is proposed to be returned to general revenue with an alternate source of funding identified in 2010-11 to enable completion of these projects.  This offsets the cost overruns in the Road Construction, Drainage and Maintenance operational expenditure budget.

 

Enhanced Public Domain Team- $211,069 F (6%)

The Public Domain Project had the capacity to generate savings by deferring a number of “one-off” projects without significantly impacting on the overall delivery of the service.  The deferral of these projects, however, cannot be continued without affecting the overall amenity of the Penrith LGA. The majority of these projects would have been undertaken on the weekends in those areas where it is not possible for the works to be conducted during normal working hours, e.g. CBD locations and entry points to the City.  These projects will now be programmed to occur in 2010-11.

 

Light Vehicle Fleet Maintenance- $133,149 F

Changes to the light vehicle fleet management strategy came into effect on 1st January 2010 and included a 60,000 km changeover (no time limit) for petrol cars and a 75,000km (no time limit) for diesel cars.  These changes have resulted in savings in the operational budget for this area, with lower than expected costs associated with mechanical repairs and tyre replacements. Overall expenditure is $159,940 (16%) under budget and income is $26,791 under budget (3%).

 

Roads Construction, Drainage and Maintenance operational expenditure $212,594 U

Three main areas contributed to this variance, two negative and one positive.  Additional employee costs of $253,327 U (74%) mainly due to overtime required to complete works out of hours to provide the least impact on ratepayers. In particular, drainage pit cleaning in the CBDs and industrial areas was scheduled for weekends as access to street drainage on weekdays is limited and disruptive to business and traffic flow.  Supervision costs Recovered $61,098 U (48%) was also an unfavourable result as the 2009-10 works program included numerous grant funded projects such as the Community Building Partnership projects for path construction and building upgrades, where the project management costs were required to be borne by Council as funding agreements did not allow for recovery of project management charges.

 

The Materials budget had savings of $101,831 F (4%) due to the greater utilisation of recycled materials which have reduced costs with a total of 9,000 tonnes of material re-used from construction projects and 4,290 tonnes of recycled materials being purchased

 

Penrith Pool Operations $207,584 U

The end of year result for the Pool reflects overexpenditure on employee costs ($67,971-     11 %) and operating expenses ($31,107 - 32%) and income under budget ($108,506- 15%).  Employee cost overexpenditure is mainly due to ensuring appropriate staff numbers were maintained and weekend overtime. Additional material costs were incurred due to essential major asset repair and maintenance work, particularly failing plant room equipment, which was unplanned at the start of the year. 

 

At the end of December 2009 income was tracking ahead of 2008-09 figures. The decline in admission income was impacted by inclement weather patterns in January and February (peak season). In subsequent months the income totals returned to 2008-09 levels. Income has also been affected by a reduction in school swimming classes and school carnival income due to decreasing group sizes.

 

Transfer to s94 Reserve $118,356 U (no original budget)

A reconciliation of s94 Plans was undertaken during 2009-10 which included confirming prior year allocations from the Plans.  This process has identified two projects- Kingswood Park Neighbourhood Centre and Footpath Construction - which were over-funded by s94 Plans in prior years.  This adjustment is to repay the relevant Plans from general revenue to ensure that available funds are correct.

 

Other variations with no impact on the Surplus

Tipping Contract - $268,225

The overall savings on this budget is impacted by two factors:

·    an over estimate of the tonnes of waste actually sent to landfill (approximately 2600 tonnes less than estimated). This was due to the unknown amount of organic material separated from the residual waste on introduction of the new 3 bin system in August 2009

·    a slight underestimate of the predicted tonnage rate (approximately $2/tonne) for disposal of the waste to landfill.

 

The savings have been returned to the Waste Reserve.

 

Section 94 (s94) Income - $2.2m

The majority of this variance ($2.5m) relates to expected s94 income where development did not occur at the rate anticipated given a weakness in the general property market and in light of the Global Financial Crisis.  Also changes in government legislation have had a bearing on Council’s ability to approve development applications.  These changes, and the slower than forecast take up of development, have impacted on all s94 plans with Claremont Meadows, Lambridge Estate, and Erskine Business Park, the most significantly affected.  Offsetting this variance was an increase in Interest on S94 reserves ($250,000) which is allocated to the reserves.

Subdividers Contribution, Land - $808,388

Works in Kind developer contributions of $808,338 were received during 2009-10 that were not included in original budget estimates. These related to the dedication of land under roads across the Penrith LGA.

 

Property Development Reserve - $899,074

The Property Development Reserve’s major variations to budget in June relate to additional income and include:

·    a contribution of $163,636 received from a previous tenant towards the refurbishment of a rental property.

·    Rental income - $228,322 additional income

·    Compensation for Easements - $51,185 additional income

·      Interest on Reserve – an additional $60,811 interest received in 2009-10

·      Miscellaneous Income – additional  $50,500

 

In addition, the Reserve was increased by a $344,620 reimbursement from s94 St Marys Car Parking Plan which related to land purchases made from Property Development Reserve in prior years. These purchases occurred between 1994 and 1998 and the adopted recommendation at the time was to repay Property Development Reserve when the s94 Plan had the capacity. An outstanding amount of $149,880 still remains to be repaid from the s94 Reserve to the Property Development Reserve.

 

Adjustments to the Reserve as part of the end of year process have resulted in the reserve balance being $3.0m as at 30 June 2010 with a current predicted balance of $1.3m as at 30 June 2011.  The Property Development Reserve continues to make a significant contribution toward the asset management costs of Council-owned properties.

 

Civic Centre Building Operations – Electricity and Water $153,634

This over-expenditure reflects the increased costs of these utilities and also the major impact of electricity and water used in completing the extensions to the Civic Centre, and the subsequent increased floorspace now occupied by staff.

 

During the year $319,889 was transferred to the Sustainability Revolving Fund as projected savings on water and energy use for 2009-10. The concept of this Fund is to provide a funding source for projects which deliver sustainability objectives such as reduced energy and resource use, and consequently reduced costs.  It is proposed to reduce the transfer to this Fund by $153,634 in 2009-10 to reflect the additional costs incurred in completing and occupying the Civic Centre extensions.

 

Revotes

 

There are a number of adjustments totalling $5.8m to planned capital works and operating projects proposed for adoption this quarter and a listing can be found in the Operational Plan Review document. The total value of revotes for 2009-10 (including the proposed revotes) is $12.8m compared to $23.6m for 2008-09. The more significant of these proposed revotes for the June Quarter are discussed below.

 

Ripples Asset Renewal -$560,857 (Reserve)

Due to a manufacturing problem at the factory a 4 week delay was encountered with the supply of mechanical plant for this project. Installation of the airconditioning and ventilation commenced in June and completed in July with a revote proposed for those works not completed prior to 30 June 2010.

 

Other works now completed at Ripples includes:

·    Provision of heat pumps to replace the chiller and gas boiler to heat the pool’s water

·    Installation of UV system and upgrade of filtration system

·    Work to the spa area and resurfacing of concourse

·    Installation of front counter and additional customer areas

·    Pool cover for outdoor pool and Hydrotherapy Centre

·    Specification for roof cover

 

RFS Equipment - $401,332 (Grant/Plant Sales)

This amount was included in the RFS allocation for 2009-10 for the provision and changeover of fire-fighting vehicles.  Advice from the RFS Zone Manager indicates that these vehicles are now expected to arrive between August and December 2010.

 

Ropes and South Creek Rehabilitation $543,131 (Grant)

The rehabilitation of Ropes and South Creek Corridor project is funded by the NSW Environment Trust.  Project progress was initially delayed due to longer than anticipated time for the development and approval of the project Business Plan, the timing associated with the tendering process to appoint a suitable contractor, and the requirement for a comprehensive Aboriginal cultural archaeological consultation and assessment.

 

Due to the cultural importance and high probability of potential archaeological deposits being disturbed during the delivery of the project, the Department of Conservation, Climate Change, and Water determined that a comprehensive archaeological assessment must be undertaken before any on-ground works commenced.  Due to inclement weather during April and May the majority of planting has been postponed to June through to August requiring a revote of funds to complete these works.

 

CUA stadium stage 3 –Southern Grandstand $653,253 (Grant)

This project has been delayed due to the scope of the project being changed which has resulted in a different delivery model requiring Panthers to deliver one component and Council to deliver the Howell Oval component.  There were delays in receiving Federal Government approval to the change of scope and additional funding.  Panthers have since elected to delay construction until after the end of the football season which has further delayed the anticipated construction for this year.

 

 

Penrith Valley Regional Sports Centre - $461,199 (General Revenue/Reserve)

PVRSC has appointed a contractor and has also signed a funding agreement to expend Council’s allocation of $850,000 on work determined by the Stadium’s Board of Management.  This work includes improving spectator seating, increasing accessibility into and throughout the facility, and enhancing building safety and operations through the provision of an increased number of fire safety initiatives.  This project is now scheduled for completion in October 2010.

 

Lenore Drive, Erskine Park Extension - $271,771 (s94 Reserve)

This project has been delayed due to wet weather experienced during construction.  Construction works are progressing and the works are now scheduled for completion in August 2010.

 

Great River Walk Stage 6 – West Bank Implementation - $170,000 (Grant/S94 Reserve)

Due to an unsuccessful grant bid to commence pathworks along River Road, and given the priorities set out in the River road Plan of Management, it has been agreed to shift the location of the works from Regatta Park to River Road.  The grant authority has approved the change and construction is planned to be completed by December 2010 in tandem with the separately funded River Road kerb and gutter and drainage project.  Once the new kerb and gutter in River Road is completed in August, the River Road pathworks can commence with the route proceeding southwards starting at the southern end of Regatta Park. 

 

Glenmore Park Child and Family Precinct- $140,654 (s94 Reserve/Loan)

This project was largely completed in January 2010 with the Children’s Service operational since February 2010 and exceeding utilisation expectations.  Bookings by health and related professionals for the consulting rooms have also more than achieved targets with double the income generated than budgeted.

 

The community rooms became operational in March 2010 with utilisation also increasing. Within the community facility the fitout is almost complete, with electronic-booking software being purchased and some minor additions required for the community rooms’ kitchenette. 

 

The café/shop is scheduled to open in mid-August 2010 and this will facilitate the completion of external signage with all signage for the Precinct due for completion in the first quarter of 2010-11.

 

 

 

Format of the Quarter Review Reporting

The business paper report and separate summary report focus on two key areas of Council performance; Services Performance and the Financial Position. These are explained below.

 

1.       Services Performance

The adopted 2009-2010 Operational Plan lists the annual plans for all Council (internal and external) services. Each quarter all Managers are required to report progress for each service based on the following measurement types:

 

§  Service Budgets

§  Tasks

§  Key Performance Indicators (KPIs)

§  Capital Projects

§  Operating Projects

 

The results are reported back to Council in the following three ways:

 

·        Overall Services Performance Summary

A table is produced which summarises the results of all measurement types reflecting an overall service summary. Progress is expressed through the use of percentages and ‘traffic light’ indicators. These are based on the responsible Manager’s statement of the delivery of the year-to-date requirements for that item.

 

Explanation of the Traffic Light Indicators

Council has, for a number of years, used a traffic light rating scale for reporting on the performance of Operational Plan deliverables. This is supplemented in the new report format by an appropriate rating scale for the expenditure budget performance of services, adapted from that used in the monthly Financial Health monitoring by the organisation. The rating scales are explained in the table below.

 

Table 1. Guidelines for ‘Traffic Light’ Status Indicators

 

*

[Green]

90%-99% Completed

Performance is “on target” or satisfactory to meet the year-to-date requirements of the relevant action. Normally indicates completion of 90% of the scheduled requirements.

*

[Amber]

75%-89% Completed

Performance is marginal and extra attention is needed for ongoing items. Normally indicates completion of 75%-89% of the scheduled requirements and may be the subject of a proposed carry over or partial revote of works.

[Red]

Not Delivered

Performance is not on target and the requirement will not be delivered. This is addressed by the Manager’s commentary. Delivery is normally rated as less than 75% of the scheduled requirements and/or is the subject of a proposed revote of works.

 

 

100% CompletedText Box: C

Completed (usually applies to Capital & Operating Projects and Tasks with defined target dates) represents 100% completion.

 

The Services Performance Summary is included in this report. The table is sorted by reporting elements (eg Overall Service Level, Tasks, KPIs, Capital and Operating Projects). The table for the June Quarter Review is also provided in the Services Performance and Financial Review Summary Report provided separately to Councillors.

 

·        Completed Tasks and Projects

In the 2009-10 Operational Plan, there are 165 tasks and 247 capital and operating projects listed for completion. Rather than report the progress on every task and project, only the larger key projects and tasks that were completed within the quarter are listed as highlights. The highlights list for 2009-2010 is provided later in this report and also in the Services Performance and Financial Review Summary Report.

 

·        Exception Reporting

The most significant change in the quarterly reporting format has been the move to “exception” reporting as contained in the new Planning and Reporting Guidelines for Local Government in NSW. This means that reporting only elements which have incurred an “Amber” traffic light (that is, reportable items representing 75% to 89% completion ) or a “Red” traffic light (that is, reportable items will not be delivered). This part of the report allows Council the opportunity to focus on those services that require attention or are at risk of not being delivered and to be accountable to the Community in addressing issues that arise.

 

The Exceptions list for the 2009-2010 financial year is provided later in this report and also in the Services Performance and Financial Review Summary Report.

 

2.       Financial Position

The financial position of Council for the quarter is expressed by providing information on:

·        The budget position (whether balanced/surplus/deficit)

·        Significant variations

·        Identified Revotes

·        Funding Summary

·        Reserve Movements for the quarter, and

·        the Capital and Operating Budget Projects list for the quarter

Key performance comments regarding the Financial Position are outlined in the 2009-2010 Operational Plan, Services Performance and Financial Review Summary report.

 

Overall Services Performance Summary for 2009-2010

Council’s Performance Planning System indicates that the combined effort of all services for the year ended 30 June 2010, has resulted in a 92% achievement of the annual program as recorded in the adopted 2009-2010 Operational Plan.

 

This is a significant result demonstrating that Services were delivered to plan. The contributing factors to this result are summarised in the table below.

 

Table 2 : Services Performance Summary for 2009-2010

 

 

SERVICE PERFORMANCE SUMMARY

100%

Completed

GREEN

(90%-99% Completed))

AMBER

(75%-89% Completed)

RED

(Not Delivered)

Totals

SERVICES OVERALL (excluding Controlled Entities)

 

45

(100%)

-

-

45

 

·     Tasks

142

(86%)

14

(8%)

5

(3%)

4

(3%)

165

·     Key Performance Indicators (KPIs)

 

194

(97%)

5

(2%)

2

(1%)

201

·     Capital Projects

96

(66%)

31

(22%)

16

(11%)

2

(1%)

145

·     Operating Projects

72

(70%)

14

(14%)

14

(14%)

3

(1%)

103

Totals

310

486

40

11

614

 

Analysis of Results

Table 2 shows that all 45 Council services performed well and were “On Target” as at 30 June 2010. This result is due to:

·        94% of Tasks Completed or On Target

·        97% of Key Performance Indicators (KPIs) were On Target

·        88% of Capital Projects were Completed or On Target, and

·        84% of Operating Projects were Completed or On Target.

 

Completed Tasks and Projects

A positive result coming from Table 2 is the identification of 310 tasks and capital and operating projects that were completed in 2009-2010 of which 234 were completed within the last 3 months of the June Quarter. A summary of the key projects and tasks completed in 2009-2010 are listed below (in alphabetical order).

 

 

 

Key Tasks/Projects Completed

Commentary

Activate Australia Promotion

Activate was held on 25 October at the International Regatta Centre. Organised in partnership with the International Regatta Centre, a wide range of recreational and sporting activities were scheduled for the day also as part of the Active Penrith Month. This year the event also held a free 5km Fun Run. The day attracted over a thousand people despite the inclement weather.

Active Penrith Event

Active Penrith has made a positive impact, developing opportunities and improving links for the community to access sporting clubs and organisations. It increased the usage and awareness of Council’s recreation facilities. In addition it has made Council more visible to the community in its quest to promote healthy living and active lifestyles and sporting opportunities.

Over 5,000 people attended 20 different sports/activities and events during October that were provided free, and 58 participants gained training and qualifications. Some of the major events included Penrith Swimming Centre Open Day, Activate, St Clair Leisure Centre Open Day, Cranebrook Skate Park official opening and these were complemented by come and try sessions for disability sports, BMX, softball, rugby union and tennis among a number of sports. There was also a healthy eating campaign during the month and sports seminars. In addition to sports clubs and associations other key partners included the PCYC, Penrith Panthers, and the Cancer Council, the Active After Schools program and the NSW Department of Sport and Recreation.

Arthur Neave Memorial Hall Refurbishment

This project was funded under the Regional and Local Community Infrastructure Program (Federal Government) and includes both internal and external refurbishment work. The internal work included refurbishment of the toilet facilities in the main hall, new window coverings and installation of air conditioning. The external work included installation of 2.1 metre high fencing, some landscaping to alleviate risk of injury from uneven surfaces and installation of a shade structure to enable outdoors activities.

Australia Day Celebrations

Despite the 41°C heat, over 25,000 spectators attended the Australia Day 2010 celebrations at Penrith Lakes on 26 January. The all-day event themed “Celebrate Penrith City 09" featured well known Australian artists, Mark Seymour and Cassie Davis as headline performers as well as a variety of community groups, children’s shows and activities and a spectacular fireworks display at the end of the evening. The Australia Day Council continues to recognise this regional event in Penrith as one of the biggest ‘annual day of celebration’ throughout New South Wales.

Bus Shelters Program

One new shelter was installed at St Clair and three shelters installed at Penrith railway station under the Section 94 program.

Childcare Centres upgrades

The programmed upgrade of roller doors at Council’s Childcare Centres were completed in the March quarter as well as the footpaths at Werrianda and Yoorami Childcare Centres

Citywide Graffiti Minimisation

The graffiti hotline continued to be successful in encouraging Community reporting of graffiti. Over the year, 3,590 calls were made to the hotline, 6,098 jobs logged online with a total of 4,558 removal jobs completed. Due to the ongoing effectiveness of this program the area of graffiti required to be removed has decreased from 113,000 square metres in 2008-2009 to 68,000 square metres in 2009-2010 which has also resulted in financial savings.

Clean-Up Australia Day

On 7 March, the 2010 Clean-up Australia Day event was conducted with 46 clean up groups including 16 schools and 2 business groups participating. Council staff co-ordinated and collected the waste disposing of 3.3 tonnes of rubbish.

Construction of Bicycle Facilities

The upgrade of the existing facilities in McHenry Reserve was completed creating a shared bike path. The pathway will provide additional connectivity for residents in Cranebrook to schools and shops, help to improve community health and provide an alternative form of transport.

Cook Park Soccer Fields Spectator Seating

This completed work provides 363 undercover seats at Cook Park Soccer Fields. 153 seats have been installed in the Grandstand and three seating units have been installed at various spectator vantage points around the ground.  The annual subsidy allocated to Cook Park for facility upgrade and grounds maintenance has been used as a contribution to the project in addition to the $100,000 grant sourced from the Commonwealth Department of Health and Ageing, Sport and Recreation Facilities Funding Program.

Cranebrook Skate Park

Cranebrook Skate Park was completed with the official opening in October 2009. Enhancements under Federal Government funding included installation of a drinking fountain, landscaping and new paving.

Customer Satisfaction Survey

The 2009 biennial city-wide customer survey was completed in August 2009 with the results reported to Council on 19 October and posted on Council's website and the Intranet. The survey is the 4th Council survey of 600+ residents across the City where feedback about importance and satisfaction with Council's external services were received. The results show that :-

n 87% of residents are satisfied  with the overall performance of Council

n 75% of residents said that the services and facilities provided by Council represented value for the rates they pay.

n 82% of residents who had contact with staff over the last 12 months, rated overall satisfaction with staff as 'high' and 10% of residents rated satisfaction with staff as 'medium'. Only 8% of residents rated overall satisfaction with staff as 'low'.

Emu Plains Community Centre Asset Renewal

This project was funded under the Regional and Local Community Infrastructure Program (Federal Government) and included external and internal work. The external work included the installation of a 2.1 metre high security fence, relocation and repairs to the existing play equipment, new soft fall, turf, removal of exposed tree roots and installation of a shade structure. The internal work included the refurbishment to the toilet facilities, installation of a commercial oven, installation of air conditioning and the purchase of new curtains and chairs

Family Fun Day (previously known as Council Open Day)

The inaugural Family Fun Day, held on 22 August 2009 attracted approximately 3,000 people to the Penrith Civic Centre to learn about the services that Council provides to the local community. Formerly known as “Council Open Day” this new event was held entirely outside and focused on those services that have a direct impact on local residents. The day also included entertainment and activities for the whole family and featured for the third year running a 'mock' Council meeting headed by the Junior 'Mayor for the Day'. 14 chosen 'junior councillors' selected from schools across the City. Fun activities included a jumping castle, circus skills workshops, clowns, a magic show and a hands-on reptile display with snakes and crocodiles.

Libraries - Digital Audio Download Service

A major collection addition for the libraries this year was the Digital Audio download service which commenced for Library members in October 2009. Penrith City Library was one of the first Australian public libraries to provide this online service. Depending on the digital rights for each title, audio titles can be downloaded from the Library's website to a PC, Mac, or mobile device, burned to a CD or transferred to an IPod or MP3 player. This innovative online feature has people joining the library from outside the Council area in order to access this increasingly popular service.  20,467 new items were added to the collection from section 94 contributions over 2009-2010.

Mayoral Charity Ball

The Charity Ball held in November 2009 was a major success with over 270 guests attending a Rock ‘n’ Roll themed night in keeping with Penrith City’s 50th anniversary celebrations that saw $25,000 raised for the two recipient charities, The Thorndale Foundation and Little by Little Inc. - the philanthropic arm of Kurambee Special School.

Namatjira Neighbourhood Centre Upgrades

Funded through the Regional and Local Community Infrastructure Program (Federal Government) the Centre received a number of upgrades including the installation of a 2.1 metre security fence, replacement of soft fall areas, installation of a shade structure, removal of some trees and landscaping. The internal refurbishment work included the installation of air conditioning, a commercial oven, renewed toilet facilities and purchase of new chairs and curtains.

National Black Spot Program

$1.7 million of works were completed including pedestrian crossings, roundabouts, fencing, guardrails, signage and lighting improvements in 5 locations across the City. All projects were completed within timeframes set by the RTA. The details are provided below:

n Bringelly Road, Kingswood – Orth Street installation of a raised pedestrian crossing and upgrade street lighting and install fencing, to direct pedestrians to a safe crossing point.

n St Marys Road, Berkshire Park - the provision of lighting and guardrail installation to treat roadside hazards such as trees, poles and drainage infrastructure. The works included the upgrade to road shoulders and hazardous drainage headwalls / culverts.

n Luddenham Road, Luddenham - the provision of lighting and guardrail installation to treat roadside hazards such as trees, poles and drainage infrastructure.

n Evan Street, Penrith – Stafford Street installation of a single lane roundabout and extended length of raised median with additional signage on the most hazardous approach to the intersection.

n Castlereagh Street, Penrith  – Lethbridge Street installation of a single lane roundabout and extended length of raised median with additional signage on the most hazardous approach to the intersection.

New Organics Collection & Composting Service

Since commencement of the organics collection service on 3 August 2009, 27,998 tonnes of organic waste have been collected for composting (as at the end of June 2010). It is estimated that about 12% of the material collected is contaminated mostly by plastics and plastic bags. The level of contamination needs to be reduced to at least 6% in order to obtain an acceptable product for use on sporting fields and reserves. A Contamination Management program was introduced in May 2010 to reduce contamination levels. As a result of this service, the percentage of Council’s waste diverted to landfill has increased by 38% from 20% to 58% (as at end of June). The State Government’s waste to landfill target of 66% is expected to be achieved by Council by 2014.

Out Of School Hours (OOSH) Centres Bus Fleet Replacement

Each of Children's Services out of school hours centres, a total of 9, has a bus for the transportation of children to and from school. Each centre contributes funds to a pool for bus fleet replacement which occurs on an annual cyclical basis based on the age of the vehicle with two new buses generally purchased each year. Grays Lane (Cranebrook) and Kindana (St Clair) Children's Centres received new vehicles during the December quarter.

Penrith CBD Pedestrian Safety

A 40km/h High Pedestrian Activity Area Scheme was implemented in the Penrith City Centre. The scheme involved the construction of 10 traffic facilities, including pedestrian crossings and reducing the posted vehicle speed limit to 40km/h in High Street, Henry Street, Lawson Street, Riley Street, Castlereagh Street, Woodriff Street and Station Street. The aim of the scheme is to reduce the number of pedestrian casualties in the City centre as vehicle speed is a major factor in pedestrian injuries and fatalities, especially in areas such as Penrith City Centre that have a high number of pedestrian movements. The project was jointly funded between Council and the RTA and is expected to improve pedestrian and road safety in the area.

Penrith Recycled Water Feasibility Study

A feasibility study was prepared by an external consultancy to provide an assessment of a potential expansion of the Penrith Recycled Water Scheme. It includes comment on regulatory requirements, water quality, guidelines and potential customers, and has been prepared in conjunction with a preliminary design to allow an indicative estimate of costs. The study includes discussion on benefits, future expansion, potential health and environmental impacts and concludes with a statement of measurable outcomes. The feasibility study supports an application for a funding grant from the Department Environment Water Heritage and the Arts.

Penrith Senior Citizens Centre Fencing

New fencing was installed, helping to prevent loitering and antisocial behaviour in the grounds of the centre and enhance safety for users. The project was funded under the Federal Government Local Infrastructure Program, following recommendations from a Community Safety Audit held in the Penrith CBD area.

Penrith Swim Centre Quarterdeck Disability Access

The project to upgrade the Quarterdeck to provide access for people with disabilities was completed within budget and the timeframes set in the Federal Government's funding agreement. The official opening of the accessible facilities took place on 10 October 2009. Permission was sought, and has been granted by the Federal Government to install a shade structure at the Quarterdeck with the remaining grant allocation. This work has now been completed.

Penrith Valley Cultural Precinct (PVCP) Refurbishments

$1.8 million worth of major refurbishment works at the PVCP were completed this quarter. Capital works included the full refurbishment of the St Marys Memorial Hall, landscaping and the construction of the Community Square and additional car parking.

St Marys Memorial Hall works included a new stage area, repainting, state of the art lighting, the renovation of the backstage dressing rooms, new AV equipment installed, a new substation built and connected to building and full renovation of the toilets. Extensive bookings have already been taken to use the hall once operational. Other external work completed included the construction of a Community Square (for performance, exhibitions, markets etc), landscaping (including seating and lighting), a new external disabled toilet for the precinct and a new car park, east of the Community Centre and car parking in Swanton and Collins Streets, St Marys. The official opening was held on 29 May 2010

Policy for Overland Flow for Rural Areas

The draft Overland Flow-path policy and the prescriptive controls for development for Rural Areas was completed and adopted by Council on 22 March 2010.  The policy will be publicly exhibited as part of the Development Control Plan (DCP) later in 2010.

Preventative Road Maintenance completed

8 kilometres (or 60,000 sq metres) of preventative road maintenance (road pavement rejuvenation) was also completed extending road pavement surface life in Glenmore Park and Kingswood.

Recycled Organics on Sporting Fields

Council’s newly introduced three-bin and organics recycling system has provided a sustainable resource (in organic compost) which has been used to build and improve Cranebrook Oval. This has provided a working model for other Council sporting fields and is proposed to be used to upgrade Peppertree Oval, Greygums Oval, Leonay Oval, Peter Kearns Oval and topdressing of 16 other fields. It is estimated 6,600 tonnes (or 4 Olympic-sized swimming pools) of recycled organics material will be used for sporting fields. This is equivalent to taking 1,535 cars off the road permanently in terms of carbon dioxide (CO2) emission savings.

Ridge Park Hall Refurbishments

This project was funded under the Regional and Local Community Infrastructure Program (Federal Government) and included refurbishments to the hall and backyard area. The internal work included refurbishment of the toilets, installation of a commercial oven and installation of air conditioning. The external work included laying turf in the backyard fenced area, minor landscaping, and installation of a shade structure. Works completed to the value of $106,000.

Roads Reconstruction Program

Four significant projects were completed as part of the larger Roads Reconstruction program. These included works at Forrester Road, North St Marys ($630,000); Harwood Circuit, Glenmore Park ($174,000); Woodlands Drive, Glenmore Park ($134,000) and the western section of the Penrith Cemetery ($229,000).

Roads to Recovery Program

The Roads to Recovery component of Council’s Roads Maintenance Program was completed. This work represents 4.3 kilometres of road pavement resurfaced or rehabilitated and includes York Street, Emu Plains; Cascade Road, Cranebrook; Calverts Road, Orchard Hills, Ploughman Crescent, Werrington Downs and Armstein Crescent, Werrington; Blair Avenue (Lethridge Street to Phillip Street), St Marys, Andrews Road, Penrith; Bennett Road, Erskine Park; Putland Street, St Marys and Victoria Street (Parkes Avenue to end of road) Werrington.

Rural Roads Resealing Program

The annual Rural Roads Resealing program was completed in December 2009 with works carried out in East Wilchard Road, Cranebrook (Church Street to end of road), and Nutt Road, Londonderry (Spence Road to Torkington Road).

Rural Roads Widening Program

100% of the Rural Roads Widening program was completed in the March Quarter. Completed projects included Second Avenue, Llandilo and Eighth Avenue, Llandilo ($161,000).

Seniors Week

Council provided support for 14 separate projects celebrating Seniors Week in March. Projects included a Seniors Expo at Panthers, a University of the Third Age (U3A) Open Day, Grandparents days at local schools and a memories fashion show. Council held two concerts, with the theme 'Live Life - Active Ageing', at the Joan Sutherland Centre. Over 600 older people attended the concerts featuring local high school performances, the Penrith Older Women's Network, the Golden Stave Music Therapy Centre and a local performing arts group. The Mayor, Cr. Kevin Crameri OAM opened each of the concerts and feedback on the quality and variety of performances was extremely positive.

Services Review Program 2009-2010

The Services Review Program for 2009-10 was completed with results presented to Council on 10 March. This comprehensive review of Council services focused on delivering “best value” to the community, identifying tangible financial savings, identifying potential productivity gains and a review of all Council’s Fees and Charges. Through this process, a number of savings and productivity initiatives to be advanced during the next 2 years were identified. The review also provided evidence supporting Council’s ongoing delivery of “best value” services to the Community.

Tree Replacement - Nicholii 5 Year Program

This program forms part of the Tree Management Strategy adopted by Council in 2008-09 which was designed to strengthen the management of trees in the City’s streets and parks that posed a physical risk to the public or which were no longer fit for purpose. This strategy identified over 940 trees which were to be removed over the next 5 years. A total of 245 nicholii trees were removed in the first and second quarters from across the Penrith LGA. In all cases, tree stumps were ground and the mulch delivered to Council’s nursery. This result completes the program for this financial year.

Victoria Park St Marys, Landscaping and Asset Renewal

The entrance was given decorative treatment, new pathways were laid, various trees were removed and new feature trees were planted. New shade shelters were built and dilapidated seating replaced with new park seats.

Yoorami Out of School Hours Building Construction (Werrington)

Opened by the Mayor, Clr Jim Aitken in September 2009, this purpose-built demountable building adjoins the long day care facility. This site now provides a ‘one stop shop’ for care for children 0-12 years. This new facility will enable the service to meet out of school regulations when introduced and the National Accreditation Standards.

 

Exception Reporting

A total of 51 Tasks, KPIs and Projects in 23 services were identified in the Services Performance Summary (Table 2) as being an “Amber Traffic Light “75%-89% completed” or a “RedTraffic Light, requirement “Not Delivered”. A complete listing, sorted by individual service, is provided in the table below with commentary/remedial action also provided.

 

Traffic Light

Measure

Result

Target

Comment / Remedial Action

Building Construction & Maintenance

AMBER

Capital Project:  Civic Centre Extensions Fitout (MP)

89%

100%

First floor fit-out substantially completed. Staff from ground floor have relocated to new office space. Works have begun on modifications to existing ground floor work stations to accommodate staff relocating from other areas.


 

Bushland Management

AMBER

Operating Project:

Landcare Plant Project

80%

100%

PROPOSED REVOTE: Program to be completed in accordance with grant conditions. Project scheduled to be completed in September 2010

City Parks

RED

KPI:

All tree preservation order inspections carried out within 10 working days

32%

100%

592 TPO requests received in the last 6 months. 191 of these inspected within 10 days. Process changes being implemented to improve turnover of requests.

AMBER

Capital Project:

Victoria Park Landscaping Stage 3

89%

100%

PROPOSED REVOTE: Major elements of project complete including pathways and feature planting. Fencing works and garden beds to be completed in the first quarter of 2010-11 financial year. Delay due to design changes required with fencing to meet heritage and environmental requirements.

 

 

 

City Parks

AMBER

Capital Project:

Mt Vernon Playground Precinct

80%

100%

PROPOSED REVOTE:  Section 94 project. Some delays due to wet weather and in the finalisation of designs. Revote for completion in 1st Quarter of 2010-11. Works undertaken to date include the installation of new playground with rubberised softfall, seating and planting for shade, installation of pathways, fencing and tree planting.

AMBER

Capital Project:

Glenmore Park Entry Site

89%

100%

PROPOSED REVOTE:  Parkway entry site complete, including the completion of the landscape master plan and installation of seating. Viewing platform adjacent to the Loch has been completed. Final component of the works is the construction of an accessible ramp from the existing pathway network to the viewing platform. These works have commenced. The project was delayed due to a need to relocate the viewing platform. Its original location was found to be in proximity to a sewer main which necessitated a revised design and the subsequent delay to the project.

AMBER

Operating Project:

Tree Replacement –Spotted Gum 5 Year Program

75%

100%

PROPOSED REVOTE: Project commenced following the calling for tenders. Project was scheduled for completion in June, however wet weather in June has delayed the contractor. Contractor scheduled to have works completed in July. Revote required. Panel of preferred suppliers for tree works developed. This process should facilitate the more timely removal of trees in 2010-11.

City Planning

RED

Task:

Progress the Planning Strategy

20%

100%

The Penrith Planning Strategy summarises the main strategies which have been endorsed by Council for both urban and rural areas. This strategy provides a useful tool in its current draft form and as no further major studies or strategies (including the Urban Study and Strategy) have been adopted by Council it does not require updating at this time. Resource constraints mean that updates are likely to be delayed until next year, and will need to be completed to coincide with the exhibition of draft Penrith LEP 2012 (Stage 2). The delay in this project is not impacting on the completion of any other projects

 

City Planning

AMBER

Task:

Progress the Penrith LEP 2010 and DCP 2010

50%

100%

Council endorsed LEP 2010 (Stage 1) in November 2009 and the plan was forwarded to the Department of Planning (DoP) for gazettal in December 2009. Work has however continued on Stage 1 to respond to a large number of matters raised by the Department of Planning.  As a consequence, work on LEP 2012 Stage 2 Planning Proposal has been delayed.  Councillors have been briefed on 7 June 2010 and 5 July 2010. It is anticipated that the Planning Proposal will be reported to Council by October 2010 and forwarded to the DoP for an initial Gateway determination.

Civil Construction and Maintenance

AMBER

Capital Project:

River Road

80%

100%

Project commenced in June and the progress was affected due to recent wet weather.

AMBER

Capital Project:

Davenport Drive

25%

100%

Project commenced. Progress affected due to inadequate details from external surveyors to finalise the design.

AMBER

Capital Project:

Gipps Street Masterplan Preliminary Earthworks

80%

100%

PROPOSED REVOTE: A total of 95,000 tonnes of certified material was received during the 2009-2010, at no cost to Council for the supply of material. Proposed revote to continuously receive material during 2010-2011.

AMBER

Capital Project:

Herbert Street GPT (EEP)

40%

100%

PROPOSED REVOTE: Progress of the Stage 1 project was affected due to the recent wet weather. Proposed revote to complete Stage 2 during 2010-2011.

Community & Cultural Development

AMBER

Capital Project:

Disabled Access Improvements

80%

100%

PROPOSED REVOTE. Council's Access Committee support a revote for this project to  construct accessible toilet facilities on the 1st floor of the Civic Centre. This project previously planned for 2009-2010 will now be undertaken in 2010-2011 because of a revised timetable for the completion of the staff offices in the Civic Centre.

 

 

 

 

 

Community Safety

AMBER

Capital Project: Safer Suburbs Funding – Cranebrook Lighting Project

75%

100%

PROPOSED REVOTE: The ‘Cranebrook Street Lighting Enhancement Project’ is funded by the Federal Attorney General’s Department. Council has received the approved design documentation for the installation of the project from Integral Energy. This required the calling of tenders from Level 1 accredited service providers and Council accepted the tender from Connect Infrastructure Construction Pty Ltd. Council resolved that $257,500 of the grant be reallocated to 2010/2011. Works on this project will commence in August 2010,

AMBER

Operating Project:  Graffiti Removal Strategy (AREAS)

75%

100%

Council’s Citywide Graffiti Minimisation Strategy continues to be implemented throughout the City. Over the past few months there have been indications that the overall City Wide Graffiti Minimisation Strategy, inclusive of removal, prevention and education, is starting to see levels of graffiti reducing across the City. It is too early to determine if this downward trend will be ongoing. It is recommended that these savings be revoted to 2010-2011 for a program of anti graffiti coatings on high target Council facilities and a trial of the E Nose graffiti detection technology.

AMBER

Operating project:

Community Graffiti Removal Program

75%

100%

Funding from the Community Graffiti Removal Program was allocated to a ‘green screening’ project in Lukes Lane Reserve, St Clair in an effort to minimise incidents of malicious damage and graffiti within the Reserve. The Reserve has a history of trail bike / motor bike use, malicious damage, graffiti and anti social behaviour. This project involved the planting of vegetation close to the fence line on the western side of Lukes Lane Reserve (side furthest from the footpath). Due to the location of optical fibre and power infrastructure, planting could only be carried out on the western side of the Reserve. The green screen works were carried out by the Parks Service. It is proposed to revote the balance of funds for additional green screening projects in 2010-2011, in conjunction with the Parks Tree Removal Programs

 

 

 

 

 

Community Safety

AMBER

Operating Project:  St Marys roller Shutters Graffiti removal

75%

100%

PROPOSED REVOTE: Two St Marys businesses have expressed interest in having a roller shutter mural painted. St Marys Town Centre Management Inc. have organised for an airbrush artist to carry out the works, however they have experienced delays in obtaining a commencement date from the contractor to complete the works. It is anticipated that the works will be carried out during the 1st quarter of 2010-2011

AMBER

Operating Project:

Plate Safe

75%

100%

PROPOSED REVOTE: This program involves the fitting of anti theft number plate screws to 1,500 vehicles in the Penrith LGA. This project has been funded by the Dept. of Justice & Attorney General’s NSW, Crime Prevention Grants Program. The project has been delayed due to the re negotiation of the type of locking device utilised by the locksmith engaged. This has resulted in further discussion with the Dept of Justice and Attorney General seeking permission for the changes to the program. Meetings have been held with the contractor engaged for the project and a revised program is being developed.

Corporate Governance

AMBER

Task:

Research and establish contemporary practice and implement a program

80%

100%

Issues are researched as they are raised. Audit Recommendations and progress are reported to the Audit Committee on a quarterly basis. Some of this year’s audits have required more time than anticipated and there were an number of unanticipated issues arising during the year requiring Internal Audit attention. The adopted Audit Plan sets objectives for a four year period. The originally anticipated progress for 2009-2010 will not be fully completed and some reviews will not be completed until 2010-2011.

Customer Service

AMBER

KPI:

Less than 3% of telephone calls to Council abandoned. (Industry best practice is <4.00%)

3.77%

<3.0%

This quarter the abandoned call rate was 4.22%. This equates to an annual rate of 3.77% which is less than the industry best practice rate of <4.00%.

 

 

Design & Project Management

AMBER

Task:

Implement identified actions from Council’s adopted Landscape Strategy

89%

100%

Site investigations have occurred for a number of improvements. Consultation with the Correctional Centre proved positive, however this joint project has been deferred until funding is available. The limited budget has narrowed the project to one site in which the gateway to Mulgoa will be enhanced with fencing along Mulgoa Park. Implementation of fencing has been delayed due to a materials review with Parks to extend longevity.

RED

Capital Project:  Great River Walk Stage 6 - West Bank Implement (MP)

8%

100%

PROPOSED REVOTE: Due to an unsuccessful grant bid to commence path works along River Road, and given the priorities set out in the River Road Plan of Management, it has been agreed to shift the location of works from Regatta Park to River Road. The grant authority has approved this change. Construction is planned to be completed by December 2010 in tandem with the separately funded River Road kerb, gutter and drainage project (these works are complete). Path works will proceed southwards, starting at the southern end of Regatta Park. The retaining wall and handrail design details are being reviewed in light of the quantity surveyor estimate and once resolved and CC approved, the path works can commence.

AMBER

Capital Project:

Penrith Station Commuter Carpark

20%

100%

PROPOSED REVOTE: The project is ready to go to tender as soon as the sale of the land is resolved. Ongoing negotiations have occurred with all interested parties resolved funding and design issues to now enable construction to commence when the title of the land is transferred to Council. The resolution of the sale of the land has taken much longer than initially anticipated.

AMBER

Howell Oval Cricket Pavilion

25%

100%

PROPOSED REVOTE:  The scope of the project being changed resulting in a different delivery model requiring Panthers do deliver one component and Council to deliver the Howell Oval component.  Neither part of this project can proceed until there is agreement from the Federal Government on the change of scope and confirmation of additional funding.  Federal approval of the project was received in March 2010.

Design & Project Management

AMBER

Operating Project:  Landscape Character Strategy Penrith Precinct

89%

100%

Site investigations have occurred for a number of improvements. Consultation with the Correctional Centre proved positive, however this joint project has been deferred until funding is available. The limited budget has narrowed the project to one site in which the gateway to Mulgoa will be enhanced with fencing along Mulgoa Park. Implementation of fencing has been delayed due to a materials review with Parks to extend longevity. The fence will be implemented in the 1st Quarter 2010-2011.

AMBER

CUA Stadium Stage 3 - Southern Grandstand

20%

100%

PROPOSED REVOTE:  The necessary approvals have been received for this project, including the funding agreement.  Panthers have elected to defer commencement of construction until after the end of the football season.  Tenders for Howell Oval have been called and will be reported to Council in July 2010.

Development Applications

RED

Task:

Develop an eDA system that enables management of all elements of DA process

80%

100%

The development of an eDA system involves 3 principle components:

Phase 1 – the DA Tracker System has been enhanced to make Development and Construction Certificate applications viewable to the public in addition to their status. This has been developed.

Phase 2 – various components of the planning online E-Lodgement function have been set up and tested including online application forms, secure online payments, automating data input from applications lodged over the internet and plan measurement and authorisation. This phase was not completed as existing system improvements are needed to advance this project and timing of these improvements uncertain. 

Phase 3 - External influences to the success of this project include the adoption of the consolidated city-wide Local Environmental Plan and upgrading of Council’s Property system. The timeframes for both is unclear and therefore the development of an eDA system is constrained.

 

 

 

Development Engineering

RED

KPI:

More than  90% of Engineering Construction Certificates issued within 28 days

67%

90%

This service was impacted by staff vacancies and increases in the number of certificates submitted. The vacancies have now been filled and other actions taken to improve processing times including the streamlining of procedures, the use of contract staff and a review of engineering policies. These actions should see this target being achieved in the next reporting period.


 

Emergency Services

RED

Task:

Review the Local Disaster Plan in collaboration with Emergency Services providers

0%

100%

The review of the Local Disaster Plans (DISPLAN) has not been commenced as NSW Emergency Management has advised Council that the procedures for recovery (after a significant event) are being reviewed as part of the public exhibition of its Recovery Supporting Plan in June. It is expected that the State Government’s review of recovery arrangements will be finalised in the 1st quarter 2010-2011 and the recommendations can then be included in the review of the local DISPLAN.

Environmental Health

RED

Operating Project: Rehabilitation of Ropes & South Creek Corridor

60%

100%

PROPOSED REVOTE:  The Rehabilitation of Ropes & South Creek Corridor project is funded from the NSW Environment Trust.  Inclement weather in April & May 2010 resulted in delays to planting and the project is now scheduled to be completed by December 2010.  The Big Green Day Out community Open Day has been rescheduled to 2010-2011. The event will build on relationships between Blacktown City Council and Penrith City Council.

RED

Operating Project:

Biodiversity Strategy (EEP)

75%

100%

PROPOSED REVOTE: The Biodiversity Strategy is being implemented through Council’s Biodiversity Action Plan and Biodiversity Working Group focusing on developing a program to engage with rural landholders to protect and enhance biodiversity in the City.

Council is in the process of selecting a consultant to run workshops providing valuable information and guidance on how to best engage with and support rural landholders in the future to facilitate biodiversity protection outcomes.

 

 


 

Environmental Health

AMBER

Operating Project: MAR (Managed Aquifer Recharge) Feasibility (EEP)

75%

100%

PROPOSED REVOTE: Council was successful in obtaining $104,000 from the National Water Commission to undertake a detailed feasibility study in partnership with Blacktown City Council. The Penrith study investigated Emu Plains as a possible location for stormwater harvesting and subsequent aquifer storage and recovery. The water recovered through this process would be destined for re-use at a number of Council facilities and local businesses. Results of the study have been used to support a bid to the Federal Government for funding to implement the scheme.

Financial Services

AMBER

KPI:

Unrestricted Current Ratio (UCR) not less than 1.25 to 1

1.15

>1.25

The benchmark adopted by Council is 1:25 to 1.  The UCR for June 2010 is predicted to be approximately the same as last year; however this may fluctuate slightly with the finalisation of accounts. The amount of funds available to meet day to day requirements of Council at the end of June was $1.3 million, down from $5.1million in June 2009.

Floodplain & Drainage Engineering

AMBER

Task:

Revise Mainstream flooding policy (ie South Creek and Nepean River systems)

65%

100%

The Mainstream Flood Policy is somewhat reliant on the finalisation of the flood studies for Nepean River and South Creek. With these studies nearing finalisation, preparation of the policy will commence while Mainstream flood studies are being finalised. It is Council's intention to convene a Floodplain Advisory Committee to assist in the development of the policy. At this stage, it is expected to have a revised flood policy before Council early in the new year.

 

 

 

 

 

 

 

 

 

 


 

Floodplain & Drainage Engineering

AMBER

Operating Project: Penrith Overland Flood Flow Study (RV)

78%

100%

PROPOSED REVOTE: 

Nepean River: Council reviewed the terrain model due to identified differences in the river terrain in some areas. Calibration of the model for the 1978 flood event is complete. TWG requested definition of the flood planning area (plus 0.5m). It is expected that Nepean River Flood Study will be completed by September/October 2010.

South Creek: TWG resolved to adopt an agreed methodology, which included 80% flow criteria as well as with all other parameters already agreed. It was decided to define the floodway in a two stage process which would test floodway parameters and the sensitivity of the model and flood extent. The project time was extended to complete this activity and expected to complete by September 2010.

Information Technology

AMBER

Task:

Establish and maintain a register of all power savings realised.

55%

100%

Research project has commenced in partnership with the University of NSW. Figures continuing being collected and analysed. Later stages of this project will develop the register in 2010.

Neighbourhood Facilities Management

AMBER

KPI:

More than 85% of residents satisfied with the condition of community halls and centres.

72.7%

85%

More details about these KPIs were provided as part of the December Review. The customer satisfaction result for this year is based on the city-wide survey which was undertaken in July 2009 and will not be updated until the next survey which is planned for in 2010-2011.

AMBER

KPI:

More than 85% of residents satisfied with the provision of community halls and centres.

72.6%

85%

AMBER

Capital Project: Berkshire Park Hall Upgrade

25%

100%

PROPOSED REVOTE: Funding for this project was approved by the Federal Government this quarter.  A project plan has been developed. Work has commenced including the installation of energy efficient lighting.  In addition the design specifications for the accessible ramp and new store rooms were finalised and made ready for costing.


 

Public Domain Maintenance

RED

Capital Project:

Public Amenity replacement Program

80%

100%

PROPOSED REVOTE:  Under this program construction at Weir Reserve (Penrith) commenced in early June 2010. This project is expected to be completed by August 2010. Tender documents are currently being prepared for the construction of both Fowler Reserve, Wallacia and Kokoda Park, St Marys during 2010-2011. Delays were experienced in obtaining three quotations for the construction of Weir Reserve amenities.

Recreation & Leisure Facilities Management

RED

Task:

Progress a project program with NSW Rowing for the development of the Weir Reserve Boatshed proposal

50%

100%

The development of a project to construct a Centre of Excellence boatshed facility at Weir Reserve has previously been proposed by Rowing NSW, and endorsed in principle by Council. Rowing NSW are the instigators of the project and have identified that they are to fund the development. A project program has been dependent on NSW Rowing confirming that their funding of the project is available. Officers have been persistent in trying to establish such a commitment but responses to Council Officers have not been provided by Rowing NSW.

AMBER

Capital Project:

Gipps Street Detailed Design

50%

100%

PROPOSED REVOTE: Outstanding design work required for Gipps Street includes street lighting, amenity building, irrigation, skate park, and playground. This has been prioritised and quotations from appropriate consultants are being obtained. Further work is to be carried out early in 2010-2011. Work already completed included the designs for the sporting fields, internal roads, and pathways and drainage and the REF for construction. A total of 110,000 tonnes material have been received and distributed on the site.

 

 

 

 

 

 

 

 

 

 

 


 

Recreation & Leisure Facilities Management

AMBER

Capital Project:  Embellishment of Cranebrook Park/Oval

80%

100%

PROPOSED REVOTE: Recycled organics have been used at Cranebrook Oval as a growing medium in the reconstruction of the ground. 500 tonnes of material was used. The project at Cranebrook Oval has involved the reconstruction of the playing surface (growing medium and turf), installation of irrigation system and the installation of floodlighting. The final components of the project are the construction of a new cricket wicket and practice nets. These works are scheduled to be completed by September 2010 with delays caused by wet weather which effected the establishment of the turf and the ability to utilise heavy vehicles on the ground. The ground will be used by many sporting groups including Rugby League, Gridiron and Cricket.

RED

Operating Project:

Penrith Valley Regional Sports Centre (PVRSC)

25%

100%

PROPOSED REVOTE: PVRSC has appointed a contractor and has also signed a funding agreement to expend Council’s allocation of $850,000 on work determined by the Stadium's Board of Management which will improve spectator seating, increase accessibility into and throughout the facility, enhance building safety and operations through the provision of an increased number of fire safety initiatives. This project is scheduled for completion in September 2010.

AMBER

Sportsground Management Strategy

80%

100%

PROPOSED REVOTE: @Leisure have been appointed as consultants to undertake the Sportsground Management Strategy. Research, facility audits and consultation has been undertaken. Extensive delays have been caused to the project through the length of time it has taken to complete the floodlight audit as well as the slow and limited response rate by sports clubs to the consultation process. An issues paper has now been prepared and will presented to Council in August prior to being exhibited for comment by sportsground users. The issues paper that has been produced examines demand, guides facility development and asset renewal, identifies Council's risk management responsibilities, responds to sustainability issues, and address policies and practices which affect service delivery.

 

Regulatory Control

AMBER

Capital Project: 

RID Squad Motor Vehicle Purchases

89%

100%

PROPOSED REVOTE: Two vehicles ordered in the 2009-2010 year will not be delivered until the first quarter of the 2010-2011 financial year and will require a revote for funds to be available at time of delivery.

Traffic Management, Parking and Road Safety

AMBER

Operating Project

Penrith CBD Traffic Study (EEP)

75%

100%

PROPOSED REVOTE: There has been delay in traffic data collection because of current High Pedestrian Activity Area Scheme (40 speed zone) road roads works within the CBD. 

Traffic Data collection is planned to be collected in the last week of July.  Following this, the base year model will be developed.  This study is anticipated to take 8 months to complete.

At the request of TNSW, Council and GHD have agreed and modified the PCCMTS program of work to integrate with the development of the RCTS.   It is anticipated that TNSW would complete the first draft of the RCTS at end of July.

AMBER

Operating Project:

Penrith CBD Shuttle Bus Feasibility Study (EEP)

75%

100%

PROPOSED REVOTE. Parsons Brinckerhoff (PB) Australia Pty Limited is undertaking the Penrith Shuttle Bus Feasibility Study.  Previously, PB have consulted with all stakeholders and incorporated stakeholder issues and developed 4 route options for the shuttle bus and identified potential park and ride opportunities, carried out preliminary operating and capital cost assessment associated with each option.  PB held a stakeholder meeting on 28 April 2010 and presented the route options and the study findings to all stakeholders.  The draft report is expected to be delivered in August 2010.

Waste Management

AMBER

KPI:  More than 66% of domestic waste diverted from landfill per annum

58%

66%

58% waste to landfill diversion achieved prior to the introduction of the organics service diversion was approximately 20%.  66% (was the long-term target for 2014) and will be achieved when AWT processing of residual waste is implemented.

 

Conclusion

The review indicates substantial achievement in meeting Council’s challenging annual program. The opportunity is available for Council tonight to seek clarification or elaboration on particular matters in any section of the Progress Report.

 

The budget results reflect the challenges of operating within the current economic climate and although the deficit result of $1.1 million was greater than anticipated significant additional allocations were made from the budget during the year. It is expected that the 2010-11 year will see similar financial challenges and where possible it would be prudent to make provision for such challenges if the opportunity arises during the year.

 

The review document will be placed in full on Council’s website, as well as being made available to the public in hard copy on request.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on 2009-2010 Operational Plan - June Quarter and Year End Review be received.

2.     The 2009-10 Operational Plan Review as at 30 June 2010 be adopted.

3.     The voting of funds and estimates of income for 2009-10 be amended to reflect the revised estimates, expenditures and revotes as detailed in the Operational Plan Review

4.       Council revote the works as detailed in the Recommended Revoted Works Lists for inclusion in the 2010-11 Operational Plan.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

16 August 2010

A Leading City

 

 

 

2

Council Property - Easement to Drain Water over Lot 25 DP 31478, Nos. 16-18 Collins Street, St Marys   

 

Compiled by:                Bob Anderson, Property Officer - Valuation

Authorised by:             Brian Griffiths, Property Development Manager

Vicki O’Kelly, Group Manager - Finance   

 

Objective

We demonstrate accountability, transparency and ethical conduct

Community Outcome

A Council that manages its finances, services and assets effectively (4)

Strategic Response

Deliver services for the City and its communities, and maintain our long term financial sustainability (4.1)

        

 

Executive Summary

The purpose of this report is to obtain Council’s concurrence to the granting of an Easement to Drain Water over Council’s Open Space land along the northern boundary in favour of Proposed Lot 11 in the subdivision of the existing Lot 1 DP 1031030 at No. 27 Monfarville Street, St Marys together with the payment of compensation. 

 

The report recommends that Council grant the easement to drain water over its land in favour of proposed Lot 11 in the subdivision of Lot 1 DP 1031030 at No. 27 Monfarville Street, St Marys.

 

Background

Council is the owner of Lot 25 DP 31478, Nos. 16-18 Collins Street, St Marys which is dedicated Open Space that is traversed by an existing trunk drainage pipe, as shown on the plan attached to the report.

 

Current Situation

Lot 1 DP 1031030 at No. 27 Monfarville Street, St Marys that contains an area of 1,657 square metres is owned by B & J Sequeira, S & J Peters and K Waddell.  The owners have a development approval to subdivide their land into two lots and construct a dwelling on proposed Lot 11 and a detached dual occupancy on proposed Lot 12.

 

As part of the development, there is a need to drain water from the proposed Lot 11 to the existing Council drainage pipe within Council’s land, Lot 25 DP 31478.  A 2 metre wide easement approximately 70 metres long is required to be created to benefit proposed Lot 11.

 

The development also requires a sewer extension for approximately 90 metres to be constructed along the southern boundary of Council’s land from Collins Street to service proposed Lot 11.  The locations of the proposed drainage easement and sewer line extension are indicated on the attached plan.

 

All costs of the drainage works are to be the responsibility of the developer.  Compensation payable to Council has been assessed in the amount of $20,000 plus GST which represents the benefit to drain over Council’s land into the existing drainage system and grant of an easement upon the title of Council’s land, plus the imposition of the sewer extension along the southern boundary of Council’s land.  The applicant is also responsible for all survey, legal and registration costs and has agreed to pay the compensation amount of $20,000.

 

Conclusion

The effect of the proposed drainage easement and the sewer extension will not reduce the value of the existing parcel in Council’s ownership nor adversely affect the future use of the land as Public Reserve.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Council Property - Easement to Drain Water over Lot 25 DP 31478, Nos. 16-18 Collins Street, St Marys be received.

2.     Council grant an easement to drain water over Open Space land on Lot 25 DP 31478, Nos. 16-18 Collins Street, St Marys to benefit proposed Lot 11 in the subdivision of Lot 1 DP1031030 at No. 27 Monfarville Street, St Marys.

 

3.     Payment of compensation by the applicant to Council in the amount of $20,000 be required for the grant of the easement over Lot 25 DP 31478, Nos. 16-18 Collins Street, St Marys.

 

4.     The applicant be responsible for all drainage costs, survey, legal and registration costs associated with the creation of the easement.

 

5.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation to effect registration of the easement.

 

 

ATTACHMENTS/APPENDICES

1. View

Council Property - Easement to Drain Water over Lot 25 DP 31478, Nos. 16-18 Collins Street, St Marys

1 Page

Appendix

  


Ordinary Meeting

16 August 2010

Appendix 1 - Council Property - Easement to Drain Water over Lot 25 DP 31478, Nos. 16-18 Collins Street, St Marys

 

 

 

 


Ordinary Meeting

16 August 2010

A Leading City

 

 

 

3

Summary of Investments & Banking for the Period 1 July to 31 July 2010   

 

Compiled by:                Pauline Johnston, Expenditure Accountant

Authorised by:             Vicki O’Kelly, Group Manager - Finance   

 

Objective

We demonstrate accountability, transparency and ethical conduct

Community Outcome

A Council that manages its finances, services and assets effectively (4)

Strategic Response

Deliver services for the City and its communities, and maintain our long term financial sustainability (4.1)

        

 

Executive Summary

To provide a summary of investments for the period 1 July 2010 to 31 July 2010 and a reconciliation of invested funds at 31 July 2010. The report recommends that the information contained in the report be received.

Background

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

2.   Council’s Cash Book and Bank Statements have been reconciled as at 31 July 2010.

Vicki O’Kelly

Responsible Accounting Officer

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Summary of Investments & Banking for the Period 1 July to 31 July 2010 be received.

 

2.     The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 July 2010 to 31 July 2010 be noted and accepted.

 

3.     The graphical investment analysis as at 31 July 2010 be noted.

 

 

ATTACHMENTS/APPENDICES

1. View

Summary of Investments

4 Pages

Appendix

  


Ordinary Meeting

16 August 2010

Appendix 1 - Summary of Investments

 

 

 




 


 

 

 

 

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A City of Opportunities

 

Item                                                                                                                                       Page

 

4        Development Application DA09/0525 - Three (3) Lot Torrens Title Subdivision - Lot 98 DP 238269, Lot 100 DP 591759, Nos.27 & 45 Greenhaven Drive, Emu Heights. Applicant: Werrington Trust Pty Ptd;  Owner: Tresaire Pty Ltd DA09/0525

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

 



Ordinary Meeting

16 August 2010

A City of Opportunities

 

 

 

4

Development Application DA09/0525 - Three (3) Lot Torrens Title Subdivision - Lot 98 DP 238269, Lot 100 DP 591759, Nos.27 & 45 Greenhaven Drive, Emu Heights  Applicant:  Werrington Trust Pty Ltd;  Owner:  Tresaire Pty Ltd    

DA09/0525

Compiled by:                Steven Chong, Senior Environmental Planner

Authorised by:             Paul Lemm, Development Services Manager   

 

Objective

We have access to what we need

Community Outcome

A City with lifestyle and housing choice in our neighbourhoods (8)

Strategic Response

Encourage housing that provides choice, achieves design excellence, and meets community needs (8.1)

        

 

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

Executive Summary

At its Ordinary meeting on 25 May 2009, Council resolved to refuse DA08/1275 which proposed the subdivision of the subject site from two (2) lots into five (5) Torrens Title lots. The reasons for refusal included inconsistency with planning instruments, the absence of bush fire safety authority from the NSW Rural Fire Service and issues raised in substantial public opposition to the proposal.

 

On 11 June 2009, Council received the subject Development Application which involves the Torrens Title subdivision of two (2) lots into three (3) Torrens Title lots and the nomination of a dwelling house footprint and design. The premise of the subject application is to address the concerns raised in the assessment of DA08/1275.

 

The subject site is part zoned 2(a) Residential (Urban and Landscape Protection) under Penrith Local Environmental Plan 1998 (Urban Land) and 7(e) Environmental Protection under Penrith Local Environmental Plan No.226. Subdivision is permitted in each of these zones, only with consent.

 

The site is identified as bush fire prone land and was consequently referred to the NSW Rural Fire Service (RFS) for the purposes of the Rural Fires Act 1997. The RFS provided their bush fire safety authority on 6 July 2009. The subject application would normally be identified as ‘Integrated Development’ in accordance with Section 91 of the Environmental Planning and Assessment Act 1979. However, the applicant has not sought to identify the subject application as ‘Integrated Development’. This maintains the applicant’s right to have any decision of Council reviewed in accordance with the provisions of the Environmental Planning and Assessment Act.

 

The proposal was notified on two separate occasions. The first notification period occurred on 24 June 2009 to 8 July 2009. A total of 20 submissions were received in response to the proposal. The applicant had made a number of amendments to the proposal including further information relating to native vegetation and a revised dwelling design. It was considered that these revisions warranted re-notification to adjoining residents and accordingly, the application was re-notified from 8 March 2010 to 22 March 2010. A total of 18 submissions were received. The key issues raised in the submission periods included: -

 

·    Impact on native vegetation;

·    Visual impact; and

·    Dwelling design.

 

A submission had also been received from Blue Mountains City Council who objected to the proposal. The issues raised are discussed throughout this report and provide a platform for the determination of the subject application by way of refusal.

 

An assessment under Section 79C of the Environmental Planning and Assessment Act, 1979 has been undertaken. Having regard to the matters discussed in this report, the application is recommended for refusal.

Site and Surrounds

The subject site contains two lots situated on the western side of Greenhaven Drive and located in the foothills of the Blue Mountains eastern escarpment. Greenhaven Drive is the western most street in Emu Heights and runs in a north south direction along the escarpment (See Appendix No.1). The land is relatively steep rising upwards from Greenhaven Drive in the east and up the escarpment to the west. The change in level from the south east corner at the Greenhaven Drive frontage (approx. 37m AHD) to the north west portion of the site clear of the transmission easement (approx. 61m AHD) is some 24m.

 

The larger of the existing two lots is “L” shaped with a street frontage of 18.365 metres and runs north for a distance of 311.79 metres to the rear of the residential properties that front Greenhaven Drive. A power line transmission easement 60.95 metres wide runs for the length of the lot. The two existing lots have areas of 1397 m² (Lot 98) and 2.299 hectares (Lot 100), giving a total area of 2.439 hectares.

 

The area is characterised by low density residential development with single residential dwellings constructed on each of the two existing lots. The existing dwelling on Lot 100 is surrounded by landscaping. The area under the transmission lines on this lot has been cleared and the remainder outside of the easement is vegetated in a semi natural state. Lot 98 has largely been cleared with the vegetation on this lot consisting of a few scattered trees and lawn areas.

 

Lot 100 contain substantial vegetation, in particular between the eastern boundary and the transmission easement. Council’s vegetation mapping does not indicate the type of vegetation however the Arboriculture Assessment Report submitted with the application indicated the vegetation to be River Flat Eucalyptus Forest. The site is disturbed through clearing of the understorey and weed infestation.

 


Proposed Development

The proposed development involves the following aspects: 

 

Component

Description

Subdivision

§ Subdivision of two (2) existing lots to create three (3) Torrens Title lots (See Appendix No.2). The proposed lot areas are as follows: -

 

Proposed Lot 981 – 8,592m2;

Proposed Lot 982 – 14,770m2; and

Proposed Lot 983 – 1,022m2.

 

§ The existing dwellings are to be retained on proposed Lots 981 and 983.

 

§ Each lot would have direct vehicular access to Greenhaven Drive.

 

Indicative Dwelling House

§ Nomination of a dwelling house footprint and design on proposed Lot 982 (the dwelling does not form part of the application).

 

§ The proposed dwelling would be two-storey in height and contain living areas, three (3) bedrooms and a double garage. The proposed dwelling would be serviced with an access handle to Greenhaven Drive to be created by virtue of the proposed subdivision.

 

§ The dwelling house footprint and design are proposed to be placed on the title for proposed Lot 982 under Section 88B of the Conveyancing Act 1919.

 

 

The subject application was accompanied by the following reports and documentation:

 

·    Plan of Proposed Subdivision, prepared by T Grabara & Associates; (See Appendix No.2);

·    Statement of Environmental Effects prepared by Rhodes Haskew Associates;

·    Site Plans and Dwelling House Plans prepared by Grahame Percy Building Design (See Appendix No.3);

·    Arboriculture Assessment Report prepared by Horticultural Management Services, dated May 2009; and

·    SEPP 44 Koala Habitat, Site Vegetation and Bush Fire Hazard Assessment prepared by Horticultural Management Services, dated 2 June 2009.

 


Planning Assessment

The following planning instruments are considered in the assessment of the proposed development:

 

§ Sydney Regional Environmental Plan No. 20 - Hawkesbury-Nepean River (No 2 -1997);

§ Penrith Local Environmental Plan 1998 (Urban Land);

§ Penrith Local Environmental Plan No.226;

§ Draft Penrith Local Environmental Plan 2008; and

§ Penrith Development Control Plan 2006.

 

The development has been assessed in accordance with the matters for consideration under Section 79C of the Environmental Planning and Assessment Act 1979as follows: -

1.   Section 79C(1)(a)(i) – Any Environmental Planning Instrument

(a)  Sydney Regional Environmental Plan No. 20 - Hawkesbury-Nepean River (No 2 - 1997)

Sydney Regional Environmental Plan No. 20 - Hawkesbury-Nepean River (SREP No.20) applies to the subject land and requires that Council in determining the application must take into consideration specific planning policies and recommended strategies which are applicable to the proposed development as outlined in the following table:

 

Clause 6

Comment

(1)  Total catchment management

 

Total catchment management is to be integrated with environmental planning for the catchment.

The subject application was not accompanied with any drainage details. These were not requested during assessment as ultimately drainage for the proposed dwelling could be conditioned to be piped to Greenhaven Drive via the access handle. The land however is significantly affected by overland flow from the west. This would therefore require substantial hard engineering measures including construction and drainage of a sealed access driveway and the provision of catch drains to intercept flows from the west. Such a drainage system would significantly change existing surface flows by concentrating them and present limited opportunities to mitigate sediment from entering the system.

 

(2)  Water quality

 

Future development must not prejudice the achievement of the goals of use of the river for primary contact recreation (being recreational activities involving direct water contact, such as swimming) and aquatic ecosystem protection in the river system. If the quality of the receiving waters does not currently allow these uses, the current water quality must be maintained, or improved, so as not to jeopardise the achievement of the goals in the future. When water quality goals are set by the Government these are to be the goals to be achieved under this policy.

 

 

See (1) above

(3)  Water quantity

 

Aquatic ecosystems must not be adversely affected by development which changes the flow characteristics of surface or groundwater in the catchment.

 

 

See (1) above

(4)  Flora and Fauna

 

Manage flora and fauna communities so that the diversity of species and genetics within the catchment is conserved and enhanced.

Council had engaged the services of a qualified environmental consultant to conduct an independent review of the flora and fauna assessment report which accompanied the application.

 

The assessment concluded that the information provided was insufficient and therefore it is considered that Council is unable to conduct a detailed and accurate assessment of the potential impacts on flora and fauna.

 

(5)  Riverine scenic quality

 

The scenic quality of the riverine corridor must be protected.

The proposed development is identified within the regional riverine scenic corridor. The proposal involves the provision of an asset protection zone for the purposes of bushfire protection for the proposed dwelling. It is considered that the removal of a substantial amount of native vegetation would cause significant visual impact upon the Blue Mountains escarpment and would cause detriment to the established riverine scenic corridor.

 

(6)  Rural residential development

 

Rural residential development should not reduce agricultural sustainability, contribute to urban sprawl, or have adverse environmental impacts (particularly on the water cycle or on flora or fauna).

See (1), (2) & (3) above.

(7)  Urban development

 

All potential adverse environmental impacts of urban development must be assessed and controlled.

See (1), (2), (3) & (4) above.

(8)  Metropolitan strategy

 

Development should complement the vision, goal, key principles and action plan of the Metropolitan Strategy.

The proposed development is inconsistent with a number of provisions relating to subdivision pattern as prescribed in the applicable planning instruments.

 

With respect to the above, the proposed development is inconsistent with the provisions of SREP No.20 in respect to deficient information related to matters of drainage and flora and fauna. The lack of information has not enabled Council to conduct a detailed and accurate assessment of the proposed development, however, it can be concluded that given the escarpment location and slope of the land, potential impacts are likely to be significant.

 

(b)  Penrith Local Environmental Plan 1998 (Urban Land)(PLEP 1998) and Penrith Local Environmental Plan No.226 (PLEP 226)

Proposed Lot 981 and Lot 982 would be partially zoned 2(a) Residential and 7(e) Environmental Protection under the respective planning instruments. Proposed Lot 983 would be wholly zoned 2(a) Residential.

 

The objectives of the 2(a) Residential (Urban and Landscape Protection) zone under PLEP 1998 are as follows:

 

“(i)   to reinforce the importance of natural landscape settings and areas with heritage conservation value, and

 (ii)   to protect the landscape and urban area identified on the map by ensuring that new development complies with minimum landscaping, rear setback and subdivision requirements, and

(iii)   to allow a limited range of compatible non-residential uses.”

 

The proposed subdivision satisfies the objectives of the zone and the applicable Development Standards prescribed in Clause 10(5) of PLEP 1998 in respect to the minimum lot area and width.

 

The proposed dwelling house would satisfy most requirements relating to building envelope, landscaped area and external walls height as prescribed in Clause 12 of the PLEP 1998. However, limited details in respect to solar access and other such matters that are addressed in the Penrith Development Control Plan 2006 have been provided.

 

The objectives of zone 7(e) under PLEP 226 are:

 

“(a)   to identify and protect environmentally sensitive and scenic lands; and

  (b)   to protect areas of natural vegetation which provide key landscape and ecological elements on the Blue Mountains eastern escarpment; and

  (c)   to prevent development of areas where the combination of physical factors (such as slope gradient, soil conditions and geology) results in high soil erosion hazards; and

  (d)   to prevent development in areas of high bush fire potential; and

  (e)   to enable residential development which is consistent with the environmental and visual qualities of the land; and

  (f)    to prevent development which would lead to pollution of the Nepean River.”

 

With respect to the objectives of the 7(e) zone, the following comments are made:

 

·    The subject site is identified with riverine scenic qualities under SREP 20. Relevant strategies aim to maintain areas of extensive, prominent or significant vegetation to protect the character of the river, the need to retain existing vegetation, especially along slopes visible from the river and to consider the need for a buffer between new development and scenic areas of the riverine corridor shown on the map as being of significance beyond the region. In this regard, any development on the site would need to consider visual impact, particularly given the regional significance of the Blue Mountains eastern escarpment.

 

·    The subject site is heavily constrained as a result of substantial areas on the site being restricted from development in light of existing transmission easements which traverse the site. The capacity of the site to accommodate any future development exists between the transmission line easement and the rear fences of the adjoining properties only. This area is heavily vegetated with established endemic trees. The gradient at this part of the site is excessively steep and is reflected in the design of the proposed dwelling at proposed Lot 982 which is of a split level design.

 

·    In some areas of the site, the understorey has been disturbed however existing taller trees are considered critical in protection of the scenic value of the area while assisting in the visually screening of the cleared area of the existing transmission line easement.

 

·    The erection of the proposed dwelling of proposed Lot 982 would necessitate the removal of a substantial amount of existing endemic vegetation for the purposes of an asset protection zone for bushfire protection. The removal of this vegetation would diminish the established vegetation canopy that dominates the area and would impact upon the visual quality of the escarpment.

 

·    The steep gradient of the site, the clearing of vegetation and the increase in hardstand areas has the potential to increase stormwater runoff and create drainage impacts to properties situated on the low to mid-slopes of the escarpment. Details relating to stormwater drainage have not accompanied the Development Application package, therefore, Council is unable to conduct a detailed and accurate assessment of the water quality and erosion and sediment control.

 

·    The proposed building envelope that forms part of the application would create an unacceptable visual impact when viewed from both Greenhaven Drive properties and the surrounding area to the east of the escarpment. The steep topography and limited setback from adjoining properties would produce finished floor levels well above those of adjoining properties and close to their boundaries. This also limits the scope for any landscaping to replace the existing vegetation for screening. As a result, the future dwelling would create visual and privacy impacts to adjacent properties.

 

It is therefore considered that the proposed development is inconsistent with the above objectives.

 

Clause 12 of PLEP 226 applies to land zoned 7(e) and provides as follows:

 

“ (2) The council may grant consent to an application to subdivide land to which this clause applies only if:

(a)   consent for a dwelling-house could be granted in accordance with this plan on each allotment proposed to be created; and

(b)   in the case of so much of an allotment of land described in Schedule 1 as is within Zone No. 7(e), the number of allotments created does not exceed the number described in that Schedule in respect of the allotment; and

(c)   the pattern of allotments to be created by the proposed subdivision and the location of any buildings on those allotments conform to any development control plan prepared in respect of the land; and

(d)   in the case of an application to subdivide land on which two or more dwelling-houses were erected on the appointed day, the council is satisfied that, in so far as is practicable, only one dwelling-house will be located on each allotment to be added by the proposed subdivision; and

(e)   in the case of an allotment which at the appointed day was comprised of land partly within Zone No. 7(e) and partly within Zone No. 9(e), the allotment has been subdivided along the boundary between the two zones and all the land within Zone No. 9(e) is held in the ownership of the corporation.

 

(3)  Any development control plan prepared for the purposes of subclause (2)(c) shall promote the aims of this plan and the objectives of Zone No. 7 (e).”

 

PLEP 226 does not prescribe any minimum requirements for subdivision for lots within the 7(e) zone. Notwithstanding, Schedule 1 of PLEP 226 specifies the allotment densities that can be created from each existing lot within the 7(e) zone.

 

Part of the subject site that is zoned 7(e) is not identified in Schedule 1 of PLEP 226. In this regard, the proposed subdivision does not meet the test of Clause 12 above as the consideration of allotment densities cannot be made.

 

It is therefore considered that the proposed subdivision was not contemplated for by PLEP 226 and accordingly, the proposed subdivision does not meet the requirements of PLEP 226.

 

2.   Section 79C(1)(a)(ii) – Any Draft Environmental Planning Instruments

Draft Penrith Local Environmental Plan 2008

In accordance with Draft Penrith Local Environmental Plan 2008 (draft PLEP 2008), the majority of the subject site has a proposed zoning of E2 Environmental Conservation. Lots currently zoned under PLEP 1998 remain unchanged.

 

The objectives of the proposed E2 zone are:

 

§ “To protect, manage and restore areas of high ecological, scientific, cultural or aesthetic values.

§ To prevent development that could destroy, damage or otherwise have an adverse effect on those values.

§ To protect and enhance the ecology, hydrology and scenic values of watercourses.

§ To protect and enhance biodiversity corridors and areas of remnant indigenous vegetation.

§ To allow for low impact passive recreational and ancillary land uses that are consistent with the retention of the natural ecological significance.”

 

The objectives of 7(e) zone as prescribed in PLEP 226 are similar to those prescribed for the E2 Environmental Conservation zone outlines in the draft PLEP 2008. The consideration of the existing vegetation and scenic value of the area has been made and it is considered that the proposed development is inconsistent with the objectives of the E2 zone.

 

Clause 4.1 – Minimum Subdivision Size of draft PLEP 2008 applies to the proposed development and is outlined as follows:

 

“4.1 Minimum subdivision lot size

(1) The objectives of this clause are as follows:

(a) to ensure that lot sizes are compatible with the environmental capabilities of the land being subdivided,

(b) to minimise any likely impact of subdivision and development on the amenity of neighbouring properties,

(c) to ensure that lot sizes and dimensions allow developments to be sited to protect natural or cultural features including heritage items and retain special features such as trees and views,

(d) to regulate the density of development and ensure that there is not an unreasonable increase in the demand for public services or public facilities,

(e) to ensure that lot sizes and dimensions are able to accommodate development consistent with relevant development controls.

(2) This clause applies to a subdivision of any land shown on the Lot Size Map that requires development consent and that is carried out after the commencement of this Plan.

(3) The size of any lot resulting from a subdivision of land to which this clause applies is not to be less than the minimum size shown on the Lot Size Map in relation to that land.

(4) This clause does not apply in relation to the subdivision of individual lots in a strata plan or community title scheme.”

 

The subject site is prescribed with a minimum lot size of 40 hectares. The proposed subdivision would not meet this requirement. Moreover, the minimum lot size is reflection of the intent of the land for the protection of the environmental and scenic character of the area and retention of low density development through the restriction of future subdivision of the site.

 

The proposed subdivision does not meet the objectives of the zone and would represent a significant variation to the applicable Development Standard. Accordingly, the proposed subdivision is inconsistent with draft PLEP 2008.

 

3.   Section 79C(1)(a)(iii) – Any Development Control Plan

Penrith Development Control Plan 2006

Section 6.8 - Blue Mountains Eastern Escarpment Siting, Design and Management

Section 6.8 – Blue Mountains Eastern Escarpment Siting Design and Management of the Penrith Development Control Plan 2006 (PDCP 2006) applies to the site having regard to its 7(e) zoning.

 

Part A of Section 6.8 of PDCP 2006 states the following:

 

“Subdivision Applications must be in accordance with the allotment layout contained in the plans accompanying this document. Minor boundary alterations may be approved if it can be demonstrated by an applicant that the alterations will produce an outcome which is more environmentally sound than one resulting from strict application of the allotment layout accompanying this document.”

 

Section 6.8 of PDCP 2006 contains a number of plans showing the subdivision layout for each lot listed in Schedule 1 of LEP 226. These plans indicate the number of lots, access requirements and configuration. Section 6.8 however does not include a plan indicating a subdivision pattern for the creation of any additional lots for the subject site. As discussed in the consideration of PLEP 226, subdivision of the subject site was not contemplated and is further reflected in the absence of such detail in Section 6.8 of the PDCP 2006.

 

Section 6.8 of PDCP 2006 outlines items that need to be addressed in building design and outlines the following under Part B Clause 3:

 

“Living in a bushland setting such as this enables one to enjoy a special relationship with nature, which in turn confers a responsibility to protect the bushland character of the Escarpment.

 

To achieve this aim, thorough site analysis and planning is essential to ensure that the building fits the land rather than trying to modify the land to fit the building.

 

Particular attention should be paid to the visual prominence of the buildings. Buildings which have their main lines at right angles to the natural ground slope appear obtrusive. The strong triangular geometry, of for instance an A-frame or a gable, gives an unacceptable vertical emphasis to the building”.

 

The steep topography and existing transmission line easements are significant constraints of the site that restrict the available building envelope. The building envelope proposed would promote buildings which would have minimal setback to the rear boundaries of proposed Lot 983 and floor levels exceeding the roof heights of existing dwellings when viewed from Greenhaven Drive. This excessive built form would result in an unacceptable vertical emphasis of bulk and scale, impacting significantly on the visual amenity of the surrounding area. Moreover, the proposed dwelling would have the potential to create overshadowing to living zones and to the rear yards of existing dwellings fronting Greenhaven Drive.

 

4.   Section 79C(1)(b) – The Likely Impacts of the Development

The application was accompanied by a Site Vegetation and Bush Fire Hazard Assessment Report which made an assessment of the condition of existing trees on site and their suitability for removal in anticipation for the establishment of an asset protection zone as required by the NSW Rural Fire Service. The report concludes that the area in which the proposed dwelling would be sited could facilitate an asset protection zone up to 25 metres.

 

The NSW Rural Fire Service provided their bush fire safety authority for the proposed development on 6 July 2009. This required Asset Protection Zones (APZs) a minimum of 20m to be established for both lots with existing dwellings fronting Greenhaven Drive. These APZs are to be managed as Inner Protection Areas which effectively means that any significant vegetation within these areas would need to be removed.

 

The RFS did not give specific consideration to the indicative dwelling on proposed Lot 982 as any future dwelling would be subject of a separate application to the RFS under Section 79BA of the Environmental Planning and Assessment Act, 1979. Notwithstanding this it would be anticipated that a similar APZ would be required for a dwelling on the newly created battleaxe lot to that required for the lots fronting Greenhaven Drive. This would result in substantial vegetation loss and create a scar on the escarpment extending between existing dwelling lots and the transmission easement.

 

Council engaged an ecological consultant to undertake an independent review of flora and fauna assessments that had been undertaken by the applicant and submitted by residents. The conclusion of this independent review is stated in the following: 

 

“…Even though there are a large number of reports provided we do not believe any of them (or the combination of them all) has adequately addressed the site or the potential impacts.

 

….the site will have to be re-assessed and a comprehensive ecological assessment report will have to be provided for council.”

 

As this uncertainty about the potential ecological impacts on existing flora and fauna at the site is in addition to a number of other concerns outlined earlier in this report, Council cannot be certain that the likely impacts of the development will be acceptable. In this context it is considered unreasonable to pursue further evaluation of the ecological assessments which, even if demonstrating no impact on these grounds, would be outweighed by impacts already identified.

 

5.   Section 79C(1)(c) – The Suitability of the Site for the Development

The subject site is constrained by the natural topography of the area and the various transmission line easements that result in limited areas to locate future development. Due to these constraints, any future dwelling construction is only available along a narrow strip of 15 metres wide along the rear of the existing dwellings that front Greenhaven Drive.

 

The narrow width of the available area minimises the setback available to the common property boundaries shared with existing dwellings and restricts dwelling design opportunities.

 

Potential private open space areas are located well above the level of the adjoining lots and will result in a loss of privacy to the adjoining dwellings private open space.

 

The requirement of Planning for Bushfire Protection requires the proposed dwellings to establish and maintain an asset protection zone to provide for sufficient space and reduced fuel loads. The anticipation of an asset protection zone and the inevitable removal of vegetation to accommodation this zone would cause a significant detriment to the visual and scenic character of the Blue Mountains Escarpment.

 

It is for these reasons that the site is unsuitable for the proposed development.

 

6.   Section 79C(1)(d) – Any Submissions made in relation to the Development

(a)  External Referrals

The site is identified as bush fire prone land and was consequently referred to the NSW Rural Fire Service (RFS) for the purposes of the Rural Fires Act 1997.

 

The NSW Rural Fire Service provided their bush fire safety authority for the proposed development on 6 July 2009. However, it is noted that the bush fire safety authority that was issued for the proposed development applied to the subdivision component as proposed and existing dwellings on these sites only not the proposed dwelling house.

 

(b)  Internal Referrals

·    Development Engineer

Details relating to drainage have not been submitted with the subject application. In particular, drainage associated with the proposed dwelling should be considered as well as details related to overland flows from the west of the site. These matters can be conditioned such that drainage from the development and overland flows will not impact on downstream properties however this presents a hard drainage solution which is at odds with the escarpment setting of the site.

 

·    Community Consultation

The proposal was notified on 24 June 2009 to 8 July 2009. A total of 20 submissions were received in response to the proposal. The applicant had made a number of amendments to the proposal including management of native vegetation and dwelling design. It was considered that these revisions warranted re-notification to adjoining residents. The proposal was re-notified from 8 March 2010 to 22 March 2010 a total of 18 submissions were received. A submission had also been received from Blue Mountains City Council who objected to the proposal.

 

A summary of issues raised in the submission period included:

 

·    Impact on native vegetation;

·    Visual impact;

·    Dwelling design;

·    Bushfire Protection requirements;

·    Impacts of the Transmission Easement

·    Precedence;

·    Compliance with the applicable planning instruments;

·    Impact on habitat; and

·    Traffic generation.

 

The above matters are considered valid and have been considered previously in the body of the report under Planning Assessment.

 

7.   Section 79C(1)(e) – The Public Interest

The subject site is situated within the Blue Mountains eastern escarpment which contributes substantial visual character and scenic quality for the area. With the various constraints that apply to the site the proposal results in a development that would cause a significant impact to the existing natural and built environment as well as the potential ecological value of the site. The proposal would create an undesirable precedent for inappropriate subdivision and development which inconsistent with the future planning direction under the Draft LEP. For these reasons the proposal is not in the public interest.

Conclusion

The proposed development has been assessed having regard to the matters of consideration under Section 79C of the Environmental Planning and Assessment Act 1979.

The current planning instrument applicable to the site does not contemplate any further subdivision of the site which is reinforced due to the significant constraints relating to topography, significant vegetation and visual and scenic amenity. Moreover, the proposal is inconsistent with the draft LEP in respect to the objectives of the zone and the minimum subdivision requirements.

 

The development would result in an unacceptable loss of native vegetation which contributes to key landscape, visual qualities and ecological elements of the Blue Mountains Escarpment. The erection of a dwelling and associated removal of trees is considered unsuitable for the site and would result in unacceptable amenity impacts to existing residents and the surrounding area.

 

Issues raised by residents during each exhibition period have been considered and it is contended that the issues raised are valid and accordingly, the proposal is not in the public interest.

 

Accordingly, for the reasons above, the subject Development Application is not worth of support and is recommended for refusal with reasons given.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Development Application DA09/0525 - Three (3) Lot Torrens Title Subdivision - Lot 98 DP 238269, Lot 100 DP 591759, Nos.27 & 45 Greenhaven Drive, Emu Heights be received.

 

2.     Development Application DA09/0525 - Three (3) Lot Torrens Title Subdivision - Lot 98 DP 238269, Lot 100 DP 591759, Nos.27 & 45 Greenhaven Drive, Emu Heights be refused for the following reasons:

 

2.1     The proposed development is inconsistent with the objectives of the 7(e) Environmental Protection zone under the Penrith Local Environmental Plan No.226 in that the proposed development would cause a significant detriment to the visual character and scenic value of the Blue Mountains Escarpment, lack of consideration of drainage and poor urban design outcomes from the proposed dwelling (Section 79C(1)(i) of the Environmental Planning and Assessment Act 1979).

 

2.2     The proposed development does not meet the provisions outlined in Clause 12 - Subdivision within Zone No. 7(e) of the Penrith Local Environmental Plan No.226 as it is considered that subdivision was not contemplated for the site (Section 79C(1)(i) of the Environmental Planning and Assessment Act 1979).

 

2.3     The proposed development is inconsistent with Clause 6 - Specific planning policies and recommended strategies of the Sydney Regional Environmental Plan No. 20 - Hawkesbury-Nepean River (No.2 - 1997) in respect to consideration relating to: 

 

·  Insufficient information to conduct a detail and accurate assessment of water quality and water quantity, impacts;

·  Deficient information relating to impacts of flora and fauna;

·  Significant impact to the riverine scenic quality as a result of vegetation removal;

·  Inconsistency with the prescribed subdivision pattern outlined in the applicable planning instruments.

 

(Section 79C(1)(i) of the Environmental Planning and Assessment Act 1979).

 

2.4     The proposed development is inconsistent with the objectives of the E2 Environmental Conservation Zone of the Draft Penrith Local Environmental Plan 2008 in respect of the consideration of the existing vegetation and scenic value of the area (Section 79C(1)(ii) of the Environmental Planning and Assessment Act 1979).

 

2.5     The proposed development is inconsistent with Clause 4.1 – Minimum Subdivision Lot Size of the Draft Penrith Local Environmental Plan 2008 in that the proposed development would not achieve the Development Standard (Section 79C(1)(ii) of the Environmental Planning and Assessment Act 1979).

 

2.6     The proposed development does not meet the provisions outlined in Section 6.8 – Blue Mountains Eastern Escarpment Siting Design and Management of the Penrith Development Control Plan 2006 as it is considered that subdivision was not contemplated for the site and the proposal would result in poor urban design outcomes to adjoining development (Section 79C(1)(iii) of the Environmental Planning and Assessment Act 1979).

 

2.7     The proposed development has not provided sufficient information to conduct a detailed and accurate assessment of the impacts to flora and fauna associated with the site (Section 79C(1)(b) of the Environmental Planning and Assessment Act 1979).

 

2.8     The proposed development would add pressure to the bushland areas to the west as a consequence of clearing and encroachment of urban development and would provide adequate amenity to existing development to the east of the site (Section 79C(1)(b) of the Environmental Planning and Assessment Act 1979).

 

2.9     The proposed development would cause a significant impact to the Blue Mountains Escarpment as the removal of trees to accommodate development would diminish the visual and environmental buffer established at the site (Section 79C(1)(b) of the Environmental Planning and Assessment Act 1979)..

 

2.10   The site is unsuitable for the proposed development having regard to the substantial constraints that apply to the site that results poor urban design, visual amenity and ecological outcomes (Section 79C(1)(c) of the Environmental Planning and Assessment Act 1979).

 

2.11   The proposed development would be inappropriate having regard to the submissions received in response to the proposed development (Section 79C(1)(d) of the Environmental Planning and Assessment Act 1979).

 

2.12   The proposal would create an undesirable precedent for inappropriate subdivision and development which is not in the public interest (Section 79C(1)(e) of the Environmental Planning and Assessment Act 1979).

 

3.     Those making a submission be notified of Council’s recommendation.

 

 

ATTACHMENTS/APPENDICES

1. View

Locality Map

1 Page

Appendix

2. View

Plan of Subdivision

1 Page

Appendix

3. View

Site and Elevations

3 Pages

Appendix

  


Ordinary Meeting

16 August 2010

Appendix 1 - Locality Map

 

 

 


Ordinary Meeting

16 August 2010

Appendix 2 - Plan of Subdivision

 

 

 


Ordinary Meeting

16 August 2010

Appendix 3 - Site and Elevations

 

 

 



 


 

 

A Green City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


A Liveable City

 

Item                                                                                                                                       Page

 

5        NSW Communities - Sport and Recreation Facilities Grant Program Results

 

6        Federal Government 2011/2012 "Auslink Black Spot Program" Submissions 

 

7        RTA 2010/2011 Road Funding Grants

 

8        Desborough Road, St Marys - Review of Pedestrian Safety near St Marys South Public School

 

9        New cricket practice nets, Jamison Park

 

10      Urban Sustainability Project Grant Report

 

11      Parks and Leisure Association 2010 National Conference

 

12      Ninth Avenue, Llandilo - Xavier College Walkathon - Friday 3 September, 2010 

 

 



Ordinary Meeting

16 August 2010

A Liveable City

 

 

 

5

NSW Communities - Sport and Recreation Facilities Grant Program Results   

 

Compiled by:                Virginia Tuckerman, Recreation Co-ordinator

John Gordon, Parks Manager

Authorised by:             Andrew Robinson, Recreation Manager   

 

Objective

Our public spaces encourage safe and healthy communities

Community Outcome

A City with active and healthy communities (19)

Strategic Response

Provide community facilities, and recreation and leisure programs, that encourage healthy activity (19.1)

        

 

Executive Summary

The report advises that, in response to a grant submission by Officers, NSW Communities Department of Sport and Recreation has awarded a $100,000 grant to Penrith City Council, from its 2009-2010 Sport and Recreation Facilities Program for the construction of a playing field at Roper Road, the old Jam Factory Site, St Marys. 

 

The report recommends that Council accept the $100,000 grant as a contribution towards a project which will realise:

 

-        Rehabilitation of land and earthworks

-        Floodlighting consistent with the Australian Standard for sports training

-        Automated sub soil irrigation system

-        Installation of a 30mm growing medium and turf

-        Temporary storage and contingency

 

The total project has been estimated to cost $250,000 and the report recommends that the remaining $150,000 required, after the grant, is provided from the Local Open Space Action Plan ($80,000) and 3rd round of the Federal Government Regional and Local Community Infrastructure Program ($70,000)

 

The report also advises that Council Officers are aware that other clubs and sporting associations from within the Penrith LGA have also been successful in their own grant applications to the Facilities Program. Those that Officers have been advised of are:

 

-        Development and refurbishment of cricket practice nets at Jamison Park – Nepean

          District Cricket Association. - $33,992

-        Nepean Little Athletics Centre – Update long jump pits, run ups, time keeper and place judges stands at Blair Oval, St Marys - $30,000

Background

At its Ordinary meeting on 22 February 2010 Council received information about NSW Communities - Sport and Recreation Facilities Grant Program Results. Council endorsed the submission of two grant applications under this program including the development of an amenities building at Rance Oval and a playing field at Roper Road.  

Council was notified that grants are available from $500 - $200,000. The grant amount requested cannot be more than 50% of the project cost and organisational contribution can include voluntary labour. NSW incorporated, community based not-for-profit organisations and NSW Local Government Authorities are eligible to apply.

In the report it was identified that should either or both of the grant applications be successful the match funding for the projects would be sourced from the Local Open Space Action Plan Developer Contributions. Due to the existing deficit in the Local Open Space Action Plan it was indicated that external borrowings, repaid by the plan, should be considered for inclusion in the 2010-2011 Operational Plan.

It was also reported, at the same Ordinary Meeting, that Council Officers were aware of another three grant applications, being made independently by sports clubs and associations, to the same program. It was identified that;

-     The Nepean District Cricket Association had developed a scheme to upgrade the cricket practice nets at Jamison Park,

-     Penrith Valley Regional Sports Centre intended to submit an application to assist with the redevelopment of the facility, and

-     The Penrith Aero Modelling Club were seeking to construct club facilities at the site that they currently use in Emu Plains.

At the time of submitting the report to Council, no requests had been made to Council Officers for financial assistance with these projects.

Current Situation

On 29 June 2010 the Council received communication from the Minister for Sport and Recreation, Kevin Greene MP, that more than $9.1 million is being invested to improve over  400 sporting facilities across New South Wales through the Sports and Recreation Facilities Program. Of the two Council submitted projects, Council Officers were advised that only the Roper Road project had been successful.

Concept plans for the construction of two playing fields at Roper Road have been developed, however the costs involved in construction and land rehabilitation significantly exceed current funds available. Therefore a project has been developed for a $250,000 budget because it was identified that $125,000 could be allocated from the Local Open Space Plan if a grant application for $125,000 from NSW Communities was successful. The project which was therefore submitted as a grant application, which has been successful is:

-        Rehabilitation of land and earthworks $100,000

-        Floodlighting consistent with the Australian Standard for sports training $50,000

-        Automated sub soil irrigation system $40,000

-        Installation of a 30mm growing medium and turf $40,000

-        Temporary storage and contingency $20,000

 

Sports that utilise this facility will use the existing car park and amenities located at Roper Road Playing Fields to the north of the site.

 

Although $125,000 was requested Council has received $100,000. $100,000 was the maximum grant awarded under this year’s program and Council’s project was one of only twenty four awarded this amount.

 

Since the previous report when it was identified that the $125,000 would be contributed from the Local Open Space Action Plan as matching funds, other funding opportunities have arisen and it is now proposed that Council contribute $80,000 to this project from the Local Area Open Space Plan. In addition $70,000 has been requested from the 3rd round of the Federal Regional and local Community Infrastructure Program fund as reported to Council’s Ordinary Meeting on 21 June 2010 to complete the delivery of one fully operational field. Should this application be unsuccessful a further report will be provided to address how this project can be funded.

 

In addition to Council being awarded a grant for the development of Roper Road, two externally initiated grant applications were successful;

 

-     Nepean Little Athletics Centre – Update long jump pits, run ups, time keeper and place judges stands at Blair Oval, St Marys $30,000.

 

-    Nepean District Cricket Association Inc – to replace cricket practice wickets and nets at

     Jamison Park, Penrith $33,992 (subject to a separate report in tonight’s Business Paper)

 

Council officers have made contact with the successful organisations to make appropriate arrangements for works to proceed.

 

Financial Services Manager’s comment

The provision of an additional field on this site is included in Local Open Space Plan.  Council’s proposed contribution of $80,000 is within the allocation of the Plan. The budgeted closing balance of this plan as at 30 June 2011 is a deficit of $136,877. The remaining funding of $70,000 is subject to approval of Council’s Round 3 applications to the Regional and Local Community Infrastructure Program.  Should this application be unsuccessful a further report will be provided to address how this project can be funded.

 

Conclusion

The NSW Communities – Sport and Recreation Facilities Grant Program provides an opportunity for both Council and community sports clubs and associations to secure funds to develop facilities that currently do not have the full budget allocation to complete the project.

 

The grant for Roper Road provides an opportunity to develop a much anticipated and needed project. Should Council resolve to accept the grant it is anticipated that works will commence in March 2011.

 

 

 

 

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on NSW Communities - Sport and Recreation Facilities Grant Program Results be received.

2.     Council accept the grant from NSW Communities - Sport and Recreation Facilities Grant Program Results Program of $100,000 to develop a playing field at Roper Road.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

16 August 2010

A Liveable City

 

 

 

6

Federal Government 2011/2012 "Auslink Black Spot Program" Submissions    

 

Compiled by:                David Drozd, Senior Traffic Engineer

Authorised by:             Adam Wilkinson, Engineering Services Manager   

 

Objective

Our physical infrastructure is adaptable, and responds to changing needs

Community Outcome

A City with an integrated local road and pathways network (16)

Strategic Response

Implement effective traffic and parking responses (16.2)

        

 

Executive Summary

The purpose of this report is to seek Council’s endorsement for projects to be nominated under the Federal Government’s 2011/2012 “Auslink Black Spot Program”.  The report recommends that the six nominated projects be submitted to the NSW Black Spot Consultative Panel of the Roads and Traffic Authority (RTA).

Background

The RTA has invited Council to identify and nominate new conforming projects for the 2011/2012 program, and to forward its submissions to the NSW Black Spot Consultative Panel by Friday, 20 August 2010.

 

Current Situation

The following six projects listed in Table 1 are recommended for endorsement by Council for nomination under the National Auslink Black Spot Program.  The RTA will only fund a maximum of five projects each nomination year and therefore Council is encouraged to prioritise its projects according to their Benefit Cost Ratio (BCR).  As with last year’s submission, Council has included a supplementary project in the program.

 

Fourteen (14) projects were shortlisted from the total list of identified locations and Black Lengths in the LGA that met the minimum eligibility criteria for the program (ie, three injury accidents in five years).  Of these 14 locations, the eight highest risk locations were more thoroughly examined with remediation treatments and costs attributed to each project.  The final list of six projects offers the Penrith LGA the greatest yield in terms of accident savings for this nomination year.

 

Analysis of the accidents is based on the RTA recorded accident data available to Council for the five-year period from 1 July 2004 to 30 June 2009.  Nominated projects were prioritised according to the number of injury crashes that had occurred over the five-year period, and the ability to successfully remediate the accident hazards at that location by way of an appropriate treatment.

 

 

 

 

TABLE 1
List of Projects to be Submitted to the RTA

 

Item


Primary Road

Intersecting Street or Section of Road

Total Number of Accidents
(5 year data
)

Total Number of Casualty

Accidents

Proposed

Treatment

 

Cost Estimate

 

Benefit Cost Ratio (BCR)

1

Glenmore Pwy

5.4km BLACK LENGTH from The Northern Road to Mulgoa Road

85

22

Wire rope barrier, transverse markings, road narrowings, roadside hazard removal from clear zone

$525,000

8.2

2

Littlefields Rd

3.3km Black Length between Roxys Way and The Northern Road

10

7

Guardrail, signs & lines, roadside hazard removal

$115,000

6.5

3

Colless St

Lethbridge St

9

4

Pedestrian refuge, MIST (Median Island Stop Treatment), lighting

$45,000

6.3

4

Llandillo Rd

4km Black Length from Second Road to Galvin Road

10

4

Guardrail, signs & lines, roadside hazard removal

$130,000

5.8

5

Reserve St

Station St

5

3

MIST

$35,000

5.8

6

Swallow Dve

Fantail Cres

5

3

MIST

$35,000

4.4

 

In addition to sites on Council’s road network, it is noted that the locations under the RTA’s control and management, as shown in Table 2 below, have a high accident history resulting in multiple casualties.

 

TABLE 2
List of Sites Under RTA Control & Management

 

Item


Primary Road

Intersecting Street

Total Number of Casualty Accidents (5 yrs)

1

The Northern Rd

Western M4

28

2

Mamre Rd

Western M4

27

3

Mulgoa Rd

Western M4

24

4

Western M4

Roper Rd

21

5

Mamre Rd

Erskine Park Rd

19

6

Great Western Hwy

Charles Hacket Drv

15

7

Great Western Hwy

Parker St

12

8

Parker St

Jamison Rd

11

 

The RTA will be advised that these locations, on its Arterial Road Network, should be investigated as a matter of priority due to their high casualty accident rates.

 

 

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Federal Government 2011/2012 "Auslink Black Spot Program" Submissions be received.

2.     Council endorse the six projects listed under Table 1 of this report for submission to the Roads and Traffic Authority for funding under the Federal Government 2011/2012 “Auslink Black Spot Program”.

3.     The Roads and Traffic Authority be requested to investigate traffic safety on roads under its jurisdiction at locations indicated in Table 2 of this report.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

16 August 2010

A Liveable City

 

 

 

7

RTA 2010/2011 Road Funding Grants   

 

Compiled by:                Hans Meijer, City Works Manager

Authorised by:             Hans Meijer, City Works Manager   

 

Objective

Our physical infrastructure is adaptable, and responds to changing needs

Community Outcome

Provide a safe, efficient local road network (16.1)

Strategic Response

A City with an integrated local road and pathways network (16)

       

 

Executive Summary

The purpose of this report is to advise Council of the RTA 2010/11 Road Funding Grants. The Roads and Traffic Authority provides various Road Funding Grants to councils each year, to assist with the maintenance of regional roads, road safety and traffic related issues. The report recommends that Council accept the grants.

Background

The Roads and Traffic Authority provides various Road Funding Grants to councils each year, to assist with the maintenance of regional roads, road safety and traffic related issues.

 

Advice has been received from the RTA of the following grants for 2010/2011.

 

1.   Regional Roads

The Regional Road Block Grant is made up of the following components:

 

•        Road Component: Allocated to maintenance work on regional roads.

 

•        Supplementary Road Component:   This is available for road work, as determined by Council, on regional roads. In 2010/2011, this component is allocated to the Rural Roads Widening Program for the resurfacing of Second Avenue, Llandilo (from Third Avenue to Mayo Road).

 

•        Traffic Facilities Component: For the installation and maintenance of regulatory

signs and lines on local and regional roads.

 

Council can access a 50% contribution for specific works on Regional roads under the REPAIR Program.  Penrith City Council’s allocation under this program in recent years has been as follows:

 

2010/2011:              $250,000

2009/2010:              $250,000

2008/2009:              Not successful.

2007/2008:              $694,000*

2006/2007:              $250,000

2005/2006:              $250,000

2004/2005:              $250,000

2003/2004:             $250,000

2002/2003:             $250,000

2001/2002:             $250,000

2000/2001:             $244,500

1999/2000:             $249,000

 

* In 2007/08, additional funding was allocated by the RTA to Luddenham Road ($144,000) and Forrester Road ($300,000).

 

The RTA has advised that Council has been successful in achieving the maximum amount of $250,000, in the 2010/2011 REPAIR Program, for the reconstruction of Forrester Road, North St Marys, between 200m north of Commonwealth Crescent and Christie Street.  The total cost of the project is estimated at approximately $520,000.  The balance of the project costs ($270,000) are included in the 2010/2011 Road Reconstruction Program.

 

The RTA advises that the following 2010/11 Program Funding is available to Council:

 

Regional Roads

2010/11

Basis of Grant

Block Grant - Road Component

$427,000

100%

Block Grant - Supplementary Road Component

$156,000

100%

Block Grant - Traffic Facilities Component

$403,000

100%

Total Allocation to Penrith City Council

$986,000

 

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on RTA 2010/2011 Road Funding Grants be received.

2.    The RTA 2010/11 Program Funding Block Grant in the amount of $986,000 be accepted.

3.     Council accept the grant of $250,000, offered under the 2010/2011 Roads and Traffic Authority REPAIR Program, for the reconstruction of Forrester Road, North St Marys, between 200m north of Commonwealth Crescent and Christie Street.

4.    The Supplementary Road Component in the amount of $156,000 be allocated to the resurfacing of Second Ave, Llandilo (between Third Ave and Mayo Road).

 

 

 

 

 

5.     The Common Seal of the Council of the City of Penrith be affixed to the “Agreement for Block Grant Assistance to Council for Regional Roads 2010/2011”.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

16 August 2010

A Liveable City

 

 

 

8

Desborough Road, St Marys - Review of Pedestrian Safety near St Marys South Public School   

 

Compiled by:                Michael Alderton, Road Network Services Engineer

Authorised by:             Adam Wilkinson, Engineering Services Manager  

Requested By:             Councillor Greg Davies

 

Objective

Our physical infrastructure is adaptable, and responds to changing needs

Community Outcome

A City with an integrated local road and pathways network (16)

Strategic Response

Improve the City’s footpath and cycleway network (16.3)

        

 

Executive Summary

The purpose of this report is to detail the investigations, considerations and history regarding the review of pedestrian safety on Desborough Road, St Marys.  The report recommends that the information be received.

Background

Councillor Greg Davies has requested an urgent report to Council detailing the recent review of pedestrian safety on Desborough Road, St Marys, together with details of the consultation process undertaken and the history of Council’s approval.

 

The Local Traffic Committee (LTC), at its meeting on 3 August 2009, considered a report on “Desborough Road, St Marys – Pedestrian Crossing Review” (a copy of the LTC report is attached to this report).

 

Through the LTC a full and comprehensive analysis of pedestrian and vehicular traffic, together with prevailing site conditions and constraints, was undertaken.  Based on this, it was considered that pedestrian safety would be improved by consolidating the number of crossing points along Desborough Road.  This resulted in the removal of the crossing at Glenview Street, amendment to the crossing at Monfarville Street, and the retention of the centre-ped refuge located directly opposite the side access to the school.

 

Ultimately, the Roads and Traffic Authority is legislated as the organisation responsible for the control of all traffic on all roads in NSW, and controls traffic by the installation of prescribed traffic control devices, such as regulatory signage and traffic control facilities such as pedestrian crossings.  The RTA believes that the most effective means of dealing with a number and range of traffic related matters, particularly those which arise on local roads, is to deal with them at a local level. The RTA has therefore delegated certain aspects of the control of traffic on local roads to the Council.

 

Under these delegations Council must refer all matters to the LTC prior to exercising its delegated function and must seek the advice of the NSW Police and the RTA.  Following all LTC meetings the recommendations are referred to the next available Council meeting, when Council will decide if it intends to follow that advice.

 

The LTC is primarily an independent and qualified technical review committee, which is required to advise Council on matters referred to it by Council, members of the community, or staff.  These matters must be related to the prescribed traffic control devices and traffic control facilities for which Council has delegated authority.  The LTC considers the technical merits of a proposal and ensures that the proposals meet current technical guidelines, standards and specifications.

 

In relation to Desborough Road, this matter was referred to the LTC via a request from Councillor Greenow to review the safety of the crossing point at Monfarville Street.  In assessing the site, it was appropriate to consider and review all regulatory signs and lines in the immediate vicinity as good practice.

 

The report considered the results of a review of the safety of pedestrian management along this length (between Monfarville Street and Glenview Street) of Desborough Road, St Marys and recommended the removal of two marked pedestrian crossings on Desborough Road and the provision of a median island/pedestrian refuge at the intersection of Monfarville Street and Desborough Road, St Marys.  The Committee considered a detailed assessment of the existing crossing points and concurred with the report that:

 

It would be safer if pedestrians crossed with the understanding that they need to look out for vehicles and wait for them to pass as the two marked footcrossings currently may be providing a false sense of security to pedestrians as they cross.”

 

The recommendations from the Local Traffic Committee meeting of 3 August 2009 were reported to Council’s Ordinary Meeting on 24 August 2009 and Council resolved on the recommendation of the Committee that:

 

“1.  The information contained in the report on Desborough Road, St Marys - Pedestrian Crossing Review be received.

 2.    The pedestrian crossing at the corner of Monfarville Street and Desborough Road, St Marys be removed and a median island and pedestrian refuge be constructed in its place.

 3.    The pedestrian crossing at the corner of Glenview Street and Desborough Road, St Marys be removed.

4.     The red and white coloured Children’s Crossing flag poles at the existing pedestrian refuge adjacent to the school’s side-entry gate on Desborough Road, St Marys be removed.

5.     Consultation be undertaken with the resident at 84 Monfarville Street regarding signage changes fronting the property at this location, and any substantial objections be referred back to the Local Traffic Committee.

6.     Subject to no substantial objections being raised by the affected resident, the existing ‘No Parking’ signage on the eastern side of Monfarville Street, immediately north of the intersection with Desborough Road, St Marys, be changed to ‘No Stopping’.

7.     Costs associated with the removal of the crossings and provision of the median/pedestrian refuge be funded from the 2009-2010 Urgent Local Traffic Committee facilities budget.

8.     Signage be provided on-site two weeks prior to and two weeks following removal of the crossings, advising “Changed Traffic Conditions – No Longer a Pedestrian Crossing”, or similar.

9.     Councillor Jackie Greenow and the resident be advised of Council's resolution.”

 

Subsequently a further report was submitted to the LTC at its meeting on 1 February 2010 (copy attached) for endorsement of the final design plans that had been prepared by Council’s Design Staff.  Council, at its Ordinary Meeting on 22 February 2010, resolved on the recommendation of the Committee that:

 

“1.        Design Plan AD122, for improvements to pedestrian facilities on Desborough Road, St Marys be finalised and endorsed for construction.

 2.         Costs associated with the removal of the crossings and provision of the median/pedestrian refuge be funded from the 2009-2010 Urgent Local Traffic Committee facilities budget”.

 

The design plans (provided to Councillors and CMT under separate cover) indicated the removal of the pedestrian crossings and the provision of a median island at the intersection of Desborough Road and Monfarville Street.  The median island was proposed to assist pedestrians to cross the road in a two-stage movement at the intersection.  A median island was not provided on Desborough Road near Glenview Street in the location of the pedestrian crossing, as high level footpaths in this location restricted the provision of pram ramps for pedestrians to access the facility.  In addition, it was considered that pedestrians could use the existing facility in front of the school gate on Desborough Road.

 

Consultation

Following initial site investigations, Council staff contacted the Principal of St Marys South Public School and held an on-site meeting to discuss the effect on the school of potential changes to the pedestrian crossings and centre‑ped refuge on Desborough Road.  These discussions included the potential for Council to remove the two existing pedestrian crossings on Desborough Road near the school.  At this meeting the Principal requested that Council staff investigate the viability of formalising a crossing at the school’s side-entry gate on Desborough Road.  At this time, Council staff had not determined that the crossings should be removed and the matter was discussed as a possibility.  Subsequently a traffic and pedestrian audit was undertaken at this site, which revealed that this location did not meet the current minimum warrants set by the RTA for a pedestrian crossing.

 

It was acknowledged, through discussion, that the school’s primary access point is in Monfarville Street, where a formal crossing (including supervisor) already exists.

 

Following further investigation into the school’s request, a telephone call was made by Council staff to the school who advised that the Principal was on leave, however the Acting Principal had been briefed by the Principal and was aware of Council’s investigations into removal of the crossings.  The Acting Principal was advised that audits had been conducted of the two existing pedestrian crossings and that there were immediate safety concerns identified at both sites and a recommendation would be made to Council to remove the crossings.  The Acting Principal was advised that Council would formally write to the school and invite the school to respond in a submission.  The Acting Principal advised that the school would have no objections to the proposal to remove the crossings.  Subsequently, Council staff wrote to the school in a letter dated 22 June 2009 and advised that:

 

“Based on the aforementioned investigation, it is proposed that:

 

1.   The pedestrian crossing at the corner of Monfarville Street and Desborough Road be removed.

2.   A median island and pedestrian refuge be constructed, similar to that at the corner of Monfarville Street and Lonsdale Street, to replace the crossing at the corner of Monfarville Street and Desborough Road.

3.   The red and white coloured Children’s Crossing flag poles at the existing pedestrian refuge adjacent to the school’s side-entry gate on Desborough Road, be removed.

4.   The pedestrian crossing at the corner of Glenview Street and Desborough Road be removed.

 

Would you please advise Council, in writing, of any comments you may have regarding the abovementioned proposal.  Submissions are to be received by Council no later than Friday, 17 July 2009.

 

Should you wish to enquire about the proposed changes please do not hesitate to contact me.”

 

A response to Council’s letter was not received.  This information was included in the original LTC report dated 3 August 2009.

 

It is considered reasonable that Council staff liaise directly with major stakeholders such as the school regarding these matters and rely on school principals to disseminate this information to their staff, P&C, parents and students.  The views expressed by the school are considered to be a reasonable account of those attending the school.  Council officers based this approach to notification on Penrith Development Control Plan 2006 Part 2 section 2.7 Notification and Advertising which relates to development that may affect an association.  This policy provides guidance to ensure there is consistency in the advertising of matters.

 

The civil works associated with the implementation of the changed traffic management facilities along this length of Desborough Road are complete.  It is standard practice for Council officers to undertake a review of the effectiveness of traffic management facilities and same will be undertaken here.  Council staff will continue to monitor the site to ensure the recently implemented (amended) facilities are operating satisfactorily.

 

Conclusion

Council, through the LTC, reviewed the traffic facilities located along Desborough Road, St Marys, between Monfarville and Glenview Streets.  With due consideration to the traffic and pedestrian volumes, and prevailing site conditions, it was recommended that the existing crossing points be consolidated to ensure consistency with contemporary standards.  This resulted in the recommendation to remove the pedestrian crossing facilities at Glenview Street, the modification of the facility at Monfarville Street, and the retention of the centre-ped refuge directly opposite the secondary side access gate to the school.  The recommended solution was determined based on consideration of pedestrian and vehicular safety.

 

The consolidation of the pedestrian management facilities along this section of Desborough Road has provided an improved, contemporary approach to the management of pedestrian and vehicular activity at this location.  The improvements have been implemented consistent with the current standards to develop a safe road environment.

 

The works have recently been completed and Council will continue to monitor the site.

 

 

 

 

RECOMMENDATION

That:

1.   The information contained in the report on Desborough Road, St Marys - Review of Pedestrian Safety near St Marys South Public School be received.

2.   Council write to St Marys South Public School Principal providing copies of this report together with the two previous Local Traffic Committee reports (3 August 2009 and 1 February 2010).

 

ATTACHMENTS/APPENDICES

1. View

Desborough Road, St Marys - Pedestrian Crossing Review -- LTC Report from 3 August 2009

4 Pages

Appendix

2. View

Desborough Road, St Marys - Works Relates to Pedestrian Crossing Review -- LTC Report from 1 February 2010

2 Pages

Appendix

  


Ordinary Meeting

16 August 2010

Appendix 1 - Desborough Road, St Marys - Pedestrian Crossing Review -- LTC Report from 3 August 2009

 

 

 





Ordinary Meeting

16 August 2010

Appendix 2 - Desborough Road, St Marys - Works Relates to Pedestrian Crossing Review -- LTC Report from 1 February 2010

 

 

 



Ordinary Meeting

16 August 2010

A Liveable City

 

 

 

9

New cricket practice nets, Jamison Park    

 

Compiled by:                Lindsay Clarke, Parks Coordinator

Authorised by:             John Gordon, Parks Manager   

 

Objective

Our public spaces encourage safe and healthy communities

Community Outcome

A City with safe, inviting parks and public spaces (18)

Strategic Response

Provide safe, well-maintained public spaces and parks (18.1)

        

 

Executive Summary

The Nepean District Cricket Association (NDCA) has obtained a NSW Department of Sport and Recreation Grant to construct new cricket practice nets at Jamison Park. The Association has a shortfall of $10,000 to complete the project. The report recommends that the information in the report be received.

Background

There are five (5) cricket practice nets at Jamison Park that are used extensively by 23 member Clubs of the Nepean District Cricket Association and the Penrith Junior Cricket Association.

 

The cricket practice nets were constructed over 30 years ago and have worn significantly, especially the surrounds, which have deteriorated to a point where complete replacement is necessary.

 

Current Situation

The Nepean District Cricket Association has applied for a grant under the NSW Sport and Recreation Facilities Grant Program to replace the cricket practice nets at Jamison Park. It was announced recently that the Association’s Grant application had been successful. The Association obtained a grant of $33,992.40 towards a total project cost of $67,984.80.

 

The grant is provided on a dollar for dollar basis. Matching funds of $33,992.40 must be provided.

 

The NDCA has advised that it currently has $23,992.40 available to match the grant which is $10,000 short of the target.

 

The new cricket practice nets will become Council infrastructure when completed. Unfortunately, there are no funds available in the current Parks budget to make up the shortfall of $10,000 required to complete the project.

 

An option to address the funding shortfall is to reduce the scope of the project. Based on the grant condition of matching funds, the project budget would be reduced to $47,984.80. This would only allow the replacement of 3 practice nets instead of 5. Given the condition of the existing practice wickets and the large demand for the facility, this option is not recommended.

 

 

RECOMMENDATION

That the information contained in the report on New cricket practice nets, Jamison Park be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

16 August 2010

A Liveable City

 

 

 

10

Urban Sustainability Project Grant Report   

 

Compiled by:                Michael Buckpitt, Parks Technical Officer

Authorised by:             John Gordon, Parks Manager   

 

Objective

Our public spaces encourage safe and healthy communities

Community Outcome

A City with safe, inviting parks and public spaces (18)

Strategic Response

Provide safe, well-maintained public spaces and parks (18.1)

        

 

Executive Summary

The purpose of this report is to advise Council of the current status of the Urban Sustainability Major Project Grant “Achieving Sustainable Sporting Field Management in Western Sydney”. This project is in the final year of its funding cycle.

 

The report recommends that the information contained concerning the status of the Urban Sustainability Major Project Grant from the NSW Environmental Trust be received.

 

Background

In July 2007 Penrith City Council was part of an Alliance of Councils who were successful in obtaining a $1,090,100, 3 year grant from the NSW Environmental Trust. This grant was to undertake a project to identify ways in which sporting fields can be managed in a more sustainable manner.

 

During the extended drought periods and imposed water restrictions, which were causing significant deterioration of the sporting fields, Penrith, Camden and Auburn Councils were prompted to form this Alliance and apply for the grant.

 

The Project

The project focuses on three (3) main issues, namely improving the existing soil characteristics to better promote turf growth, more efficient water usage and the feasibility of alternative water sources for irrigation.

 

The University of Western Sydney was engaged by the Alliance to undertake the soil profile surveys, compile rainfall, evaporation, grass type and ground condition data. The University will also prepare a Management Plan for best practice management of sporting fields in the region, based on the data collected and analysed.

 

Two specialised consultants were engaged, WET Consulting Pty Ltd to conduct a water audit on the project sites, and Cresswell Horticultural Services to assist with the investigation and implementation of the recycled organic waste trial.

 

 

Objectives

The following objectives have been identified for the project:

 

·    Provide guidance in sustainable management of sporting fields;

·    Identify optimum irrigation usage and establish benchmarks for Western Sydney;

·    Investigate recycled water, ground water, stormwater and rainwater for use in irrigation and amenities;

·    Assess the effectiveness of recycled organic waste as a soil conditioner for sporting fields;

·    Implement reliable water monitoring and controlling equipment;

·    Develop a management plan for best practice management of sporting fields;

·    Build a co-ordinated and integrated approach to water management of sporting fields in the region.

 

Project Sites

Each Council nominated the following project fields in their Local Government Areas:

 

·    Penrith

o Greygums Oval, Cranebrook

o Nepean Rugby Park, Penrith

o Ched Towns Reserve, Glenmore Park

 

·    Camden

o Ron Dine Reserve, Camden South

o Hayter Reserve, Camden South

o Liquidamber Reserve, Narellan Vale

 

·    Auburn

o Progress Park, Auburn

o Mona Park, Auburn

 

Project Activities Undertaken

The following key activities have been undertaken since the project commenced:

 

·    UWS completed soil “baseline” monitoring for all project sites;

·    Seven (7) recycled organic material samples analysed and a suitable sample was selected for topdressing of the project fields;

·    The selected topdressing was applied to control fields adjacent to the project fields in varying thicknesses as a plot trial;

·    Back to base monitoring systems were installed on irrigation systems at project fields;

·    Web-based soil moisture monitoring systems were installed on the project fields. These provide continual moisture readings of the project field to a depth of 50cm;

·    Reconstruction of a field at Hayter Reserve has been undertaken using a recycled organic material mixture underlay;

·    Study of the potential for harvested water to be used on playing fields is currently underway.

·    Project Management Team meetings held on a regular basis;

 

Outcomes to Date

·    Penrith Council Sites

o Greygums Oval has been top dressed with a recycled organic material mix three times during the project. A soil moisture monitoring system has been installed with a sensor at each end of the oval and a back to base irrigation control system has been installed, controlling the running times of the sprinklers. Ground hardness testing has been carried out after each top dressing as well as soil testing by the University;

o Nepean Rugby Park has had a soil moisture monitoring system installed together with the back to base irrigation control system. Ground hardness testing and soil testing has also been carried out;

o Ched Towns Reserve has been top dressed with a recycled organic material mix three times during the project. A soil moisture monitoring system has been installed with a sensor in the rugby league field. A back to base irrigation control has also been installed. Ground hardness and soil testing has also been undertaken.

 

·    Camden Council Sites

o Ron Dine Reserve has been top dressed with a recycled organic material mix three times during the project. A soil moisture monitoring system has been installed with a sensor in the project field. A back to base irrigation control has also been installed. Ground hardness and soil testing has also been undertaken. Four test plots using varying thicknesses of the top dressing have been established adjacent to the project field;

o Liquidamber Reserve has been top dressed with a recycled organic material mix three times during the project. A soil moisture monitoring system has been installed with a sensor in the project field. A back to base irrigation control has also been installed. Ground hardness and soil testing has also been undertaken;

o Hayter Reserve No 2 field has been reconstructed using a recycled organic material mixture underlay. This field had been prone to high salinity and the underlay was installed to enhance turf growth, increase moisture retention in the soil and possibly reduce the high salinity water table from rising. A soil moisture and salinity monitoring system has been installed as well as a back to base irrigation control system.

 

·    Auburn Council Sites

o Progress Park has been top dressed with a recycled organic material mix three times during the project. A soil moisture monitoring system has been installed with a sensor in the project field. A back to base irrigation control has also been installed. Ground hardness and soil testing has also been undertaken;

o Mona Park has been top dressed with a recycled organic material mix three times during the project.

 

 

 

 

Other outcomes achieved to date include:

 

·    A total weight of 2,970 tonnes of the recycled organics material has been used as topdressing and spread on the project fields to date;

·    A total weight of 2,625 tonnes of the recycled organics material has been used as a base course in the reconstruction of the field at Hayter Reserve;

·    The installation of moisture probes is assisting in setting optimum moisture levels in the fields. Full Point and Refill Points will then be able to be set on the irrigation systems;

·    A reduction in ground surface hardness is being observed. This is being attributed to the improving turf coverage and watering regimes.

 

Conclusion

To date the project has provided a number of benefits to the participating Councils which include:

 

·    Opportunity to compare current techniques in managing and maintaining their sporting fields;

·    Comparison of differing irrigation methods and watering sources for the fields;

·    Provision of a base station for the project field irrigation control systems. This is capable of being expanded to include additional sportsground irrigation systems;  

·    Guidelines that can be used to specify the mixture and application rate of the recycled organic material that is being manufactured at the SITA plant from the Penrith waste collection initiative.

 

The completion date of the project was to be August 2010, however negotiations with the Trust have been undertaken to extend this to February 2011. This will allow a further application of the recycled organic material in the spring during the season changeover and more detailed analysis of the data collected.

 

 

 

RECOMMENDATION

That the information contained in the report on Urban Sustainability Project Grant Report be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

16 August 2010

A Liveable City

 

 

 

11

Parks and Leisure Association 2010 National Conference   

 

Compiled by:                Andrew Robinson, Recreation Manager

Authorised by:             Andrew Robinson, Recreation Manager  

 

Objective

Our public spaces encourage safe and healthy communities

Community Outcome

A City with active and health communities (19)

Strategic Response

Provide community facilities, and recreation and leisure programs, that encourage healthy activity (19.1)

        

 

Executive Summary

The 12th Parks and Leisure Association (PLA) Annual National Conference is being held between 12–15 September 2010 at the Stamford Grand Adelaide Hotel, Glenelg. Themed ‘Parks and Leisure in a Changing World’ the Conference is the premier industry Conference.

 

Consisting of technical tours, keynote speakers, forums and seminars, the Conference will focus on the immediate and future challenges facing the parks and leisure profession and address a range of change drivers such as population levels and climate change. 

 

This report suggests that Council nominate interested and available Councillors to attend the Parks and Leisure Association Annual National Conference. 

 

Background

PLA Annual National Conference

The Conference is attended by parks and leisure industry professionals from a diverse range of sectors including public, commercial and voluntary. Conference delegates have the opportunity to listen to key note speakers, take part in seminar sessions and visit a range of parks and recreation facilities as field studies.

Some of the themes of the topics that will be the focus of workshops, panel sessions, presentations, and technical tours to parks, recreation and municipal facilities in Adelaide are:

Responding to the Challenges through New Technology in Parks and Leisure


-        Using technology to measure and monitor an economic return
-        GIS services in mapping the changes
-        Technology based play
-        Play and modernisation

Responding to the Challenges of Health and Wellbeing


-        Obesity, Prevention and Lifestyle programs
-        The importance of inclusion for all, strategies and policy for addressing mental health

          issues
-        Demographic trends and the implications for health and well being  for people

(demographic implications)
-        Intergenerational /cultural diversity changing lifestyles/society
-        Changing trends in generational and cultural participation

Responding to the Challenges of Urban Growth


-        Buildings and park design innovation – the next 20 years
-        Landscapes (creating unique and valued places)
-        Infrastructure management – what are we doing in response to under-resourcing
-        Trends in catering for social and cultural factors - beyond the space - place making;

          demographic implications; indigenous communities
-        The debate between natural play space and manufactured playgrounds – designs which

balance both
-        Parks and leisure as economic drivers and economic change agents

Responding to the Challenges of Climate Change


-        ‘Waterproofing’ programs in parks and leisure environments
-        Environmental examples of best practice response to climate change impacts
-        Biodiversity and the implications with climate change
-        National parks and the conservation areas – how are we responding to change impacts
-        Recreation within natural settings – what’s got to change!

Responding to the Challenges through improved Governance


-        Partnerships in service delivery - such as alliances, infrastructure agreements,

community contracting
-        Strategic approaches to improved governance models within community (e.g. sports

governance - intra sports and inter sports and sustainability
-        Securing financial futures through good governance – providing examples

 

The diverse and interactive program will be designed to stimulate thinking, showcase best practice, provide ideas and suggest solutions to ensure parks and leisure continue to be responsive to the community and the industry.

 

A Conference program outlining more detail about the subject matter and key note speakers has been provided to Councillors under separate cover. Relevant Council Officers will be attending.

 

Conclusion

The Conference addresses many of the issues confronting recreation facility and parks and leisure provision in Penrith. It is anticipated that attendance at the Conference will:

 

-        Provide insight into innovative research or practice relating to conference themes and

          topics;

-        Provide a forum at which delegates can discuss and seek answers to related problems

and issues, or challenge convention;

-        Provide lessons which conference delegates can put into practice;

-        Illustrate current issues that affect others;

-        Provide the opportunity to exchange practice and research learnings;

-        Demonstrate to delegates examples of how to break new ground on an old issue;

-        Inspire delegates through the presentation of creative and exciting projects, programs

          and ideas.

 

It is therefore suggested that Council nominates interested and available Councillors to attend the Parks and Leisure Association Annual National Conference. 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Parks and Leisure Association 2010 National Conference be received.

2.     Council nominates interested and available Councillors to attend the Parks and Leisure Association Annual National Conference.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

16 August 2010

A Liveable City

 

 

 

12

Ninth Avenue, Llandilo - Xavier College Walkathon - Friday 3 September, 2010    

 

Compiled by:                Ruth Byrnes, Senior Traffic Officer

Authorised by:             Adam Wilkinson, Engineering Services Manager  

 

Objective

Our physical infrastructure is adaptable, and responds to changing needs

Community Outcome

A City with an integrated local road and pathways network (16)

Strategic Response

Implement effective traffic and parking responses (16.2)

        

 

Executive Summary

Council has received an application from Xavier College, Llandilo for agreement to hold its annual walkathon on Friday, 3 September 2010.   This report recommends that the event be endorsed.

Background

An application from Xavier College, Llandilo was received to hold its annual walkathon on Friday, 3 September 2010.  Normally this matter would be reported directly to the Local Traffic Committee and reported to Council through the Local Traffic Committee minutes.  However, given the timing of receiving the request, there are no available Local Traffic Committee meetings prior to the proposed event.

 

As a result, a late report (copy attached) regarding the event was forwarded to voting members of the Local Traffic Committee on 2 August 2010 for consideration, and no objections were raised.  In order for this event to be held, a resolution of Council is required.

 

Current Situation

The Xavier College has lodged an application for agreement to hold its annual walkathon on Friday, 3 September 2010, commencing from the school in Ninth Avenue, Llandilo and using the footpaths and nature strip, then proceeding through Cranebrook and back to the school.

 

The school has advised that it is anticipated that 800 students will be taking part in the walkathon, commencing at 9:30am and returning to the school by 1:00pm.  The school will stagger the commencement of groups by ages to ensure there is no sudden and large influx of students on the proposed route.  There will also be 16 supervision points along the route in addition to staff walking with the students.

 

The proposed route is:

 

·    Left out of the school on Ninth Avenue;

·    Cross The Northern Road at the traffic signals, turn right and proceed to Andromeda Drive;

·    Turn left into Andromeda Drive and proceed to Vincent Road;

·    Turn left at Vincent Road and proceed to Grays Lane;

·    Turn left into Grays Lane and proceed to Hindmarsh Street;

·    Turn left into Hindmarsh Street and proceed to Andromeda Drive;

·    Turn left into Andromeda Drive and complete a second circuit of the course and return back to the school grounds via The Northern Road and Ninth Avenue.

 

It is expected there will be minimal disruption to traffic in the area as all students will be walking on footpaths and nature strip areas only, outside normal peak hours.

 

The school also intends to inform all residents on the route by letterbox drop in the week leading up to the walkathon.

 

The event has been held in previous years with no issues raised by the Police, Roads and Traffic Authority (RTA) or residents.

 

According to the RTA Guidelines for Special Events Version 3.4 August 2006, this type of event is considered a Class 3 Special Event which requires that the applicant notify the Emergency Services of the event.

 

 

 

RECOMMENDATION

That:

1.       The information contained in the report on Ninth Avenue, Llandilo - Xavier College Walkathon - Friday 3 September, 2010 be received.

             2.       The Class 3 Special Event for the Xavier College Walkathon on Friday, 3                      September 2010 be endorsed subject to the following conditions:

(a)      All emergency service authorities and Westbus be advised by the       organiser prior to the event.

(b)     The organiser ensure that participants obey all Police directions and    road rules during the event.

(c)      The organiser indemnify Council against all claims for damage or        injury which may result from conducting the event.

(d)     A copy of the Public Liability Insurance of $10 million be forwarded to Council’s Risk Management Co-ordinator.

 

             3.       The applicant be advised of Council’s resolution.

 

 

 

ATTACHMENTS/APPENDICES

1. View

Local Traffic Committee 2 August 2010 - Late Item Report

1 Page

Appendix

  


Ordinary Meeting

16 August 2010

Appendix 1 - Local Traffic Committee 2 August 2010 - Late Item Report

 

 

 

LOCAL TRAFFIC COMMITTEE – 2 AUGUST 2010 -- LATE ITEM REPORT

 

Ninth Avenue, Llandilo – Xavier College Walkathon – Friday, 3 September 2010  (Raised Council)

 

Council has received a request from Xavier College for approval to hold its annual walkathon on Friday, 3 September 2010, commencing from the school in Ninth Avenue, Llandilo and using the footpaths and nature strip, then proceeding through Cranebrook and back to the school.

 

The school has advised that it is anticipated that 800 students will be taking part in the walkathon, commencing at 9:30am and returning to the school by 1:00pm.  The school will stagger the commencement of groups by ages to ensure there is no sudden and large influx of students on the proposed route.  There will also be 16 supervision points along the route in addition to staff walking with the students.

 

The proposed route is:

 

·    Left out of the school on Ninth Avenue;

·    Cross The Northern Road at the traffic signals, turn right and proceed to Andromeda Drive;

·    Turn left into Andromeda Drive and proceed to Vincent Road;

·    Turn left at Vincent Road and proceed to Grays Lane;

·    Turn left into Grays Lane and proceed to Hindmarsh Street;

·    Turn left into Hindmarsh Street and proceed to Andromeda Drive;

·    Turn left into Andromeda Drive and complete a second circuit of the course and return back to the school grounds via The Northern Road and Ninth Avenue.

 

It is expected there will be minimal disruption to traffic in the area as all students will be walking on footpaths and nature strip areas only, outside normal peak hours.

 

The school also intends to inform all residents on the route by letterbox drop in the week leading up to the walkathon.

 

RECOMMENDATION

 

That:

 

1.         The Xavier College Walkathon on Friday, 3 September 2010 be approved subject to the following conditions:

(a)        All emergency service authorities and Westbus be advised by the organiser prior to the event.

(b)        The organiser ensure that participants obey all Police directions and road rules during the event.

(c)        The organiser indemnify Council against all claims for damage or injury which may result from conducting the event.

(d)        A copy of the Public Liability Insurance of $10 million be forwarded to Council’s Risk Management Co-ordinator.

2.         The applicant be advised of Council’s resolution.


A Vibrant City

 

Item                                                                                                                                       Page

 

13      Request for Sponsorship of the 2010 NSWRL U16 Youth Development Cup

 

14      Request for sponsorship of Formula One boat race series in Penrith Valley

 

15      Development Application No. DA09/0810 Alterations and Additions and adaptive re-use of Heritage building for commercial purposes at Lot 11 DP 1056135 (No. 113) Great Western Highway, Emu Plains. Applicant: Hubert Architects Pty Ltd;  Owner: Penrith City Council DA09/0810

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

16      Development Application DA08/1327 - Proposed erection of a Shopping Centre comprising of a Supermarket and Speciality Shops at Lots 1, 2 & 3 DP 504928, Lot E, F & G DP 390228 and Lot 3 DP 214333 (No. 1) Park Road, Wallacia. Applicant: Vasilios Gouriotis;  Owner: Effie Gouriotis &  Andrew Gouriotis DA08/1327

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

17      Section 96 Application DA09/0221.01 for Modifications to a Proposed Community Facility at Lots 7, 8 and 9 DP 247158 (No. 46) Bringelly Road and Lots 5 and 6 DP 250412 (No. 49) First Street, Kingswood. Applicant: Mission Australia;  Owner: Mission Australia DA09/0221.01

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

18      Development Application DA10/0667 - Proposed Music Event to be held 18 September 2010 and annually for a five (5) year period - Sydney International Regatta Centre - Lot 21 DP 1092147 (No. 152-233) Old Castlereagh Road, Castlereagh. Applicant: Q-Dance Australia;  Owner: Department of Planning DA10/0667

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

 



Ordinary Meeting

16 August 2010

A Vibrant City

 

 

 

13

Request for Sponsorship of the 2010 NSWRL U16 Youth Development Cup   

 

Compiled by:                Paul Page, City Marketing Supervisor

Authorised by:             Geoff Shuttleworth, City Marketing Manager   

 

Objective

We play an active role in our communities

Community Outcome

A City with opportunities to engage, participate and connect (23)

Strategic Response

Enhance community strengths and capacity by supporting collaborative networks and partnerships (23.1)

        

 

Executive Summary

Council has received a request from the NSWRL Western Sydney Academy for $3,000 sponsorship support for the 2010 Under 16 Youth Development Cup.  The report recommends that the request be approved with the funds to be provided from the City Marketing budget. 

Background

The NSW Rugby League Western Sydney Academy has been established to increase participation in Western Sydney’s junior leagues, establish new clubs, increase the participation of Pacific and indigenous communities and acquire new playing fields.

 

The Youth Development Cup will be held on Saturday 9 October at St Marys Leagues Stadium.  There will be games between teams of indigenous, Lebanese, Tongan, Maori, Italian, Samoan, Fijian and Cook Island origin.  It will promote cultural diversity within Rugby League and the wider community.  It is also intended to encourage and promote healthy lifestyle choices and broaden the Junior Rugby League participation base for under 16s. 

 

In previous years the tournament has attracted over 6,000 spectators, players and officials from regions across NSW, including Dubbo, Kempsey, Griffith and Illawarra.  Two of the teams in this year’s tournament will be travelling from Alice Springs and Fiji. 

Conclusion

The Academy’s business plan for the event is appended.  The plan notes the economic benefit for the city in hosting this event. 

 

The Academy is seeking $3,000 in sponsorship to contribute to the running and marketing of the event. 

 

The funds to support this request are available in the City Marketing budget.  It is recommended that this request be approved. 

 

 

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Request for Sponsorship of the 2010 NSWRL U16 Youth Development Cup be received

2.     Sponsorship assistance of $3,000 be provided from the City Marketing Budget.

 

ATTACHMENTS/APPENDICES

1. View

Request for sponsorship of U16RL

3 Pages

Appendix

  


Ordinary Meeting

16 August 2010

Appendix 1 - Request for sponsorship of U16RL