6 April 2011

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 11 April 2011 at 7:30PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 21 March 2011.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

6.           MAYORAL MINUTES

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Local Traffic Committee Meeting - 4 April 2011.

Policy Review Committee Meeting - 4 April 2011.

 

10.         DELIVERY PROGRAM REPORTS

 

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

 

12.         URGENT BUSINESS

 

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 11 April 2011

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

ADVANCE AUSTRALIA FAIR

 

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

Beneath our radiant Southern Cross

We’ll toil with hearts and hands;

To make this Commonwealth of ours

Renowned of all the lands;

For those who’ve come across the seas

We’ve boundless plains to share;

With courage let us all combine

To Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 



Statement of Recognition of Penrith City’s

Aboriginal and Torres Strait Islander
Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


For members of the public addressing the meeting

 
Council Chambers

Text Box: Lectern

Group Managers                          

                
          

 
Seating Arrangements

 

 

 

Director
Craig Butler

 

 

Director
Barry Husking

 

 

 

General Manager
Alan Stoneham

Deputy Mayor
Councillor
Jim Aitken OAM
South Ward

 

Senior Governance Officer
Glenn Schuil

 

 

Minute Clerk

 

 

 

 

 
 

 

 

 

 

 

 

 


 

 


                                                        

 

 

Text Box: Public Gallery
Text Box: Managers
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Group Managers                          

                
          

 
   


B&WHORIZ

2011 MEETING CALENDAR

January 2011 - December 2011

(adopted by Council on 29 November 2010, amended by Council on 28 February 2011, revised March 2011)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.30pm

 

7

 

11v

2

 

 

15#@

5ü

10

7

12

(7.00pm)

 

28#@

21

 

30#*

27

18

 

19^

(7.00pm)

 

21#

 

Policy Review Committee

7.30pm

 

 

14

4

9

6

4

1

 

 

14

5

31

21

 

 

 

 

 

22

26

31

 

 

Operational Plan Public Forum

 

6.00pm

 

 

 

 

Wed

4

 

 

 

 

 

 

 

 

 v

Meeting at which the Draft Operational Plan for 2011-2012 is adopted for exhibition

 *

Meeting at which the Operational Plan for 2011-2012 is adopted

 #

Meetings at which the Operational Plan quarterly reviews are presented

 @

Delivery Program progress reports

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2010-2011 Annual Statements are presented

 

Meeting at which any comments on the 2010-2011 Annual Statements are presented

-           Extraordinary Meetings are held as required.

-           Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact the Senior Governance Officer, Glenn Schuil.

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 21 MARCH 2011 AT 7:33PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

Deputy Mayor, Councillor Jim Aitken OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by Rev. Neil Checkley

PRESENT

Deputy Mayor, Jim Aitken OAM, Councillors Kevin Crameri OAM, Robert Ardill, Greg Davies, Mark Davies, Tanya Davies, Ross Fowler OAM, Ben Goldfinch, Jackie Greenow, Prue Guillaume, Marko Malkoc, Karen McKeown and John Thain.

 

LEAVE OF ABSENCE

Leave of Absence was previously requested by Councillors Kath Presdee and Kaylene Allison.

53  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Marko Malkoc that Leave of Absence be granted for Councillors Kath Presdee and Kaylene Allison.

 

Leave of Absence was granted to Councillor Kath Presdee for 21 March 2011.

Leave of Absence was granted to Councillor Kaylene Allison for the period 21 March 2011 to 27 March 2011 inclusive.

APOLOGIES

There were no apologies.

 

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 28 February 2011

54  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Marko Malkoc that the minutes of the Ordinary Meeting of 28 February 2011 be confirmed.

 


DECLARATIONS OF INTEREST

 

Councillor John Thain declared a Non-Pecuniary Conflict of Interest – Less than Significant interest in Item 2 of the Report and Recommendations of the Policy Review Committee meeting, held on 14 March, 2011 -   Protocol for Service Delivery to People Experiencing Homelessness as he was previously employed by the Minister for Housing who coordinates the Project 40 program.

 

Councillor Ross Fowler OAM declared a Pecuniary Interest in Item 1- Draft Planning Proposal - Amendments to Penrith Local Environmental Plan 2010 and draft Penrith Local Environmental Plan (Environmental Heritage Conservation) 2011 as he is a Director of, Accountant for, Auditor for or has clients in the areas that are the subject of the report. Councillor Ross Fowler OAM indicated he would leave the room for consideration of the items.

 

Councillor Jim Aitken OAM declared a Pecuniary Interest in Item 1 - Draft Planning Proposal - Amendments to Penrith Local Environmental Plan 2010 and draft Penrith Local Environmental Plan (Environmental Heritage Conservation) 2011  as he has an interest in  properties located in the area subject to the report. Councillor Jim Aitken OAM indicated his intention to leave the room for consideration of this item, and indicated that Councillor John Thain would take the Chair.

 

Reports of Committees

 

1        Report and Recommendations of the Local Traffic Committee meeting held on 7 March, 2011                                                                                                                                     

55  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Marko Malkoc that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 7 March, 2011 be adopted.

 

 

2        Report and Recommendations of the Waste Services Committee, held on 10 March, 2011 

56  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM that the recommendations contained in the Report and Recommendations of the Waste Services Committee meeting held on 10 March, 2011 be adopted.

 

 

3        Report and Recommendations of the Policy Review Committee meeting, held on 14 March, 2011                                                                                                                                     

57  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Ben Goldfinch that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 14 March, 2011 be adopted.

 

 

 

 

DELIVERY PROGRAM REPORTS

 

A Leading City

 

2        Progress on Proposed Special Rate Variation                                                                 

58  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Marko Malkoc

That:

1.     The information contained in the report on Progress on Proposed Special Rate Variation be received

2.     In accordance with Section 508A of the Local Government Act 1993 Council forward to the Independent Pricing and Regulatory Tribunal an application for a Special Rate Variation in line with the details in this report.

3.     A further report be provided to Council on 11 April to consider the next stage of the Special Rate Variation proposal as part of the exhibition of the Draft 2011-12 Operational Plan.

 

3        Summary of Investments for the period ending 28 February 2011                              

59  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Marko Malkoc

That:

1.     The information contained in the report on Summary of Investments for the period ending 28 February 2011 be received

2.    The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 February 2011 to 28 February 2011 be noted and accepted.

3.     The graphical investment analysis as at 28 February 2011 be noted.

 

4        2010-11 Borrowing Program                                                                                            

60  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Marko Malkoc

That:

1.   The information contained in the report on 2010-11 Borrowing Program be received

2.   Council borrow the amount of $4,869,000 on a 10 or 15 year repayment schedule.

3.   Council’s General Manager be authorised to negotiate appropriate loan terms in accordance with this report and resolution.

4.   The Common Seal of the Council of the City of Penrith Seal be affixed to those documents that are necessary to finalise these borrowings.

5.   The final terms and conditions of the borrowings be reported to Council upon completion of the contracts.

 

Having previously declared a Pecuniary Interest in Item 1, Councillors Ross Fowler OAM and Jim Aitken OAM left the meeting, the time being 7:42pm.

 

Councillor John Thain took the Chair for consideration of Item 1, the time being 7:43pm.

 

1        Draft Planning Proposal - Amendments to Penrith Local Environmental Plan 2010 and draft Penrith Local Environmental Plan (Environmental Heritage Conservation) 2011      

61  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Robert Ardill

That:

1.     The information contained in the report on Draft Planning Proposal - Amendments to Penrith Local Environmental Plan 2010 and draft Penrith Local Environmental Plan (Environmental Heritage Conservation) 2011 be received.

2.     In accordance with the Environmental Planning and Assessment Act, 1979 and Regulation, 2000, Council endorse the Draft Planning Proposal – Amendments to Penrith LEP 2010 and draft Penrith LEP (Environmental Heritage Conservation) 2011 and forward it to the Department of Planning seeking the issue of a Gateway Determination to commence the local environmental plan making process and the exhibition of the Planning Proposal.

3.     In accordance with the Environmental Planning and Assessment Act, 1979 and Regulation, 2000, Council commence the consultation program with public authorities and the community as required by the Gateway Determination.

4.     A further report be presented to Council following the public exhibition of the draft Planning Proposal advising of the outcomes of the consultation program and any recommendations relating to the adoption of the final Planning Proposal.

5.     A memorandum be provided to all Councillors concerning the location of child care centres within Llandilo.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Guillaume

 

Councillor Karen McKeown

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Jackie Greenow

 

Councillor Robert Ardill

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tanya Davies

 

Councillor Marko Malkoc

 

Councillor Kevin Crameri OAM

 

 

Councillors Jim Aitken OAM and Ross Fowler OAM returned to the meeting, the time being 7:56pm.

 

5        Request for Councillor nominations for the Emu Plains Correctional Centre Community Consultative Committee                                                                                                    

62  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on Request for Councillor nominations for the Emu Plains Correctional Centre Community Consultative Committee be received.

2.     Council nominate Councillors John Thain and Marko Malkoc to be the Councillor representatives to the Emu Plains Correctional Centre Community Consultative Committee.

A City of Opportunities

 

6        Development Application DA10/0632 Proposed Additions, Alteration and Swimming Pool at Lot 15 DP 237405 (No. 11) Sylvan Place, Leonay. Applicant: Mr and Mrs Lee;  Owner: Matthew S Lee                                                                                                                   

63  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Marko Malkoc  

That:

1.   The information contained in the report on Development Application DA10/0632 alteration and additions at Lot 15 DP 237405 (No.11) Sylvan Place, Leonay be received

2.   The SEPP 1 objection relating to the minimum landscaped area and minimum rear setback be supported

3.   DA10/0632 for alterations and additions at 11 Sylvan Place, Leonay be approved subject to the attached condition:

Standard Conditions

 

3.1      A001 – Approved Plans

A008 – Works to BCA requirements

A019 – Occupation Certificate

A041 – Building in Bushfire Prone Land

A046 – Construction Certificate Required

D001 – Erosion and Sediment Controls

D007 – Filling of Land

D009 – Covering of Waste Storage Area

D010 – Appropriate Disposal of Excavated Area

E001 – BCA Compliance

F006 – Rainwater Tanks and Nuisance

H001 – Stamped Plans and Site Notice

H002 – All forms of Construction

H009 – Cut/Fill details

H030 – External Finishes

H037 – Safe supply of water from catchment

H038 – Connection of rainwater tank supply

H039 – Rainwater tank pump

H041 – Hours of work

I003 – Roads Act approval 1

J001 – Excavated material removal

J002 – fencing when water in pool

J004 – Pool fence residential

J007 – Boundary fencing

J010 – Pool board/sign

K016 – Stormwater Disposal

L008 – No tree removal

P001 – Costs

P002 – Fees associated with Council Land

Q01F – Notice of Commencement

Q05F – Occupation Certificate

 

Special Conditions

 

          3.2     A Special – Building in Bushfire Prone Land:

 

                   Conditions imposed by RFS:

 

3.3    At the commencement of building works and in perpetuity the entire property shall be managed as an inner protection area (IPA) as outlined within section 4.1.3 and Appendix 5 of ‘Planning for Bushfire Protection 2006’ and the NSW Rural Fire Service’s document ‘Standards for asset protection zones’.

 

3.4    New construction shall comply with section 8 (BAL 40) Australian Standard AS3959-2009 ‘Construction of buildings in bush fire-prone areas’ and section A3.7 Addendum Appendix 3 of ‘Planning for Bush Fire Protection’.

 

3.5    There is to be no exposed timber on the proposed building.

 

3.6    The existing building shall be upgraded to improve protection against bush fires by preventing the entry of embers by undertaking the following:

 

a)   Windows are to be screened with aluminium, bronze or corrosion resistant steel mesh with a maximum aperture size of 2mm. Screens shall be placed over that part of the window that can be opened;

b)   Vents, weepholes and the like are to be screened with aluminium, bronze or corrosion resistant steel mesh with a maximum aperture of 2mm;

c)   External doors to be sealed with draft excluders.

 

3.7    Landscaping to the site to comply with the principles of Appendix 5 of ‘Planning for Bush Fire Protection 2006’.

 

3.8    Compliance with the requirements of Bushfire Threat Assessment Report dated 26 November 2010 prepared by Bushfire Safety Solutions are as follows: 

 

a)   External cladding material to be -/30-30 FRL (or greater up to 60 minutes FRL) and be non combustible and not subject to “sprawling” during the standard fire test in accordance with As 1530.8.2;

 

b)   External cement rendered concrete brickwork;

 

c)   Existing external timber support posts to be clad with non combustible cladding to achieve at least -/30/30 fire resistance levels. Fire protection material to comply with the requirements of As 1530.8.2;

 

d)   External windows to be protected with flexible radiant heat curtains (or similar);

 

e)   Glazed elements to the western northern and southern elevations to be toughened glazing to comply with AS 1530.8.2;

 

f)   A system of external radiant heat curtains to be incorporated into the window and sliding doors located along the western elevation;

 

g)   External doors to be solid core doors to comply with AS 1530.8.2;

 

h)   Garage roller doors to be protected in accordance with PBP Chapter 4, Clause 4.3.5 Figure 4.9;

 

i)    Proposed glazed balustrade to western elevation balcony to be toughened glazing to 6mm in thickness. Alternatively, the proposed glazed elements be substituted with an open, non combustible material that complies with the Building Code of Australia Part 3.9.2;

 

j)    External defendable space at the rear of dwelling to be constructed to IPA standard;

 

k)   External rear boundary line drencher system to protect and lower radiant heat flux. The design of the external drencher system to be formulated by a hydraulic specialist and details to be submitted with the Construction Certificate application;

 

l)    Additional static water supply to be provided by protected water supply tank to be connected to a permanent bushfire pump system located with the workshop portion of the dwelling. The proposed water storage column to be coordinated with the delivery rates and estimated water supply requirements for the external fire hose and fixed external drencher system.

 

m)  Fire fighting 18mm rubber fire hose and reel to be provided to reach all elevations of the dwelling.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Guillaume

 

Councillor Karen McKeown

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Jackie Greenow

 

Councillor Robert Ardill

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tanya Davies

 

Councillor Ross Fowler OAM

 

Councillor Jim Aitken OAM

 

Councillor Marko Malkoc

 

Councillor Kevin Crameri OAM

 

 

A Green City

 

7        Tenders for the Processing, Treatment and/or Disposal of Garbage - Tender No 06-10/11                                                                                                                                               

64  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies

That:

1.  The information contained in the report on Tenders for the Processing, Treatment and/or Disposal of Garbage - Tender No 06-10/11 be received.

 

2.   The Waste & Community Protection Manager and the Legal & Governance Group Manager be authorised to conduct negotiations with SITA Environmental Solutions in regard to their tender option 2 for the processing and treatment of residual waste (from the two bin system only) and for the residual waste from the three-bin system to be disposed of at landfill;  and prepare contracts for signing under the Common Seal of Council.

 

                   3.  The outcomes of the negotiations in relation to the terms of the contract be                   brought back to a Councillor Briefing and then a report be prepared to                         Council.

 

 


 

A Liveable City

 

8        Tender Reference 14-10/11, Provision of Building Trades Services                             

65  RESOLVED on the MOTION of Councillor Ben Goldfinch seconded Councillor Marko Malkoc

That:

1.     The information contained in the report on Tender Reference 14-10/11, Provision of Building Trades Services be received

2.     Council appoints the tenderers as recommended in the report to the Panel of Approved Contractors for the provision of building trade services.

 

 

10      Redevelopment of Penrith Park Football Stadium and Howell Oval Cricket Pavilion

66  RESOLVED on the MOTION of Councillor Ben Goldfinch seconded Councillor Marko Malkoc

That:

1.     The information contained in the report on Redevelopment of Penrith Park Football Stadium and Howell Oval Cricket Pavilion be received

2.     Council endorse the decision of the Working Party to expend the remaining project budget on:

- The installation of a pathway linking the southern end to the eastern and western grandstands increasing accessibility at the facility.

- Enhanced security to the cricket pavilion including window shutters, a

   security screen to an electrical cupboard, and back to base alarm.

- Additional drainage work to Howell Oval for stormwater.

- Pavilion naming sign (design and install).

- Reinstatement of sight screen.

- Design variations for adjustment to posts outside the training area and coving

  support to wet areas.

- Professional fees -QS and consultants during construction, and inspections on  completion).

- Provision of additional contingency for the Howell Oval Project.

- Enhancement of the hospitality level in the Eastern Grandstand subject to

  Federal Government approval.

- Upgrades to the Western Grandstand catering facility, including equipment purchase, if the Federal Government do not approve the proposed upgrades to

the hospitality level of the Eastern Grandstand.

 


 

9        Naming of the Pavilion at Howell Oval                                                                            

67  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Robert Ardill

That:

1.     The information contained in the report on Naming of the Pavilion at Howell Oval be received.

2.     The Pavilion at Howell Oval retains the existing name of the N A Hunter Pavilion.

3.     An appropriate other ground or facility be identified in the city to be named after Trevor Wholohan OAM.

An AMENDMENT was MOVED by Councillor Karen McKeown seconded Councillor Greg Davies

That:

1.         The information contained in the report on Naming of the Pavilion at Howell   Oval be received.

2.         The matter be deferred to allow additional information to be provided to Councillors after further consultation with all parties.

The AMENDMENT was PUT.

For

Against

Councillor Greg Davies

Councillor Tanya Davies

Councillor John Thain

Councillor Robert Ardill

Councillor Prue Guillaume

Councillor Mark Davies

Councillor Jackie Greenow

Councillor Ben Goldfinch

Councillor Karen McKeown

Councillor Ross Fowler OAM

 

Councillor Kevin Crameri OAM

 

Councillor Jim Aitken OAM

 

Councillor Marko Malkoc

 

The AMENDMENT was LOST.

 

The MOTION was PUT.

 

For

Against

Councillor Tanya Davies

Councillor Greg Davies

Councillor Robert Ardill

Councillor John Thain

Councillor Mark Davies

Councillor Prue Guillaume

Councillor Ben Goldfinch

Councillor Jackie Greenow

Councillor Ross Fowler OAM

Councillor Karen McKeown

Councillor Kevin Crameri OAM

 

Councillor Jim Aitken OAM

 

Councillor Marko Malkoc

 

 

The MOTION was CARRIED and on becoming the SUBSTANTIVE MOTION was also CARRIED.


REQUESTS FOR REPORTS AND MEMORANDUMS

 

RR 1          Clean Up Australia Day Outcomes - Penrith LGA                                               

Councillor Tanya Davies requested a memo reply on the outcomes of Clean Up Australia Day in the Penrith City Council area detailing the trends, volume of rubbish and number of people and groups involved.

 

RR 2          Small Park - Tulipwood and Coral Pea Circuit, Colyton                                     

Councillor Tanya Davies requested a memo reply on actions that can be taken to clean up a small park located between Tulipwood and Coral Pea Circuit, Colyton

 

RR 3          Traffic Issue - Coonawarra & Bennett Road, St Clair                                         

Councillor Tanya Davies requested the intersection between Coonawarra Drive and Bennett Road, St Clair be investigated to determine appropriate treatments to minimise the instances of speeding vehicles taking this corner dangerously.

 

RR 4          Round-a-bout - O'Connell Street & Second Avenue, Kingswood                       

Councillor Tanya Davies requested a memo reply concerning the Round-a-bout - at O'Connell Street & Second Avenue, Kingswood which has been built in a way that an existing telegraph pole is only inches away from the gutter. Councillor Davies asked if Council could investigate ways to improve the safety for motorists.

 

RR 5          Noise Issues - Park Road, Wallacia                                                                        

Councillor Tanya Davies requested a letter to the resident concerning issues to do with noise from trucks and hotel patrols on Park Road, Wallacia. Councillor Tanya Davies has requested the possibility of signs being erected to alert drivers to avoid the use of air breaks in a residential area be investigated and hotel owners be written to asking them to respect their neighbours in relation to noise.

 

RR 6          Park - Bass & Barr Street, Colyton and Tree Issue - 30 Garrick Street, St Clair        

Councillor Tanya Davies requested a memo reply concerning the condition of a park located between Bass & Barr Street, Colyton and that it have a thorough clean up. In addition Councillor Tanya Davies requested that an onsite inspection be arranged with Mr Rizwan Ali of 30 Garrick Street, St Clair, to discuss his tree issue.

 

RR 7          Passing of Steve Hyland                                                                                           

Councillor Jackie Greenow requested a report be brought to Council on the passing of Steve Hyland.

 

RR 8          Cr McKeown receives Ministers’ Award for Women in Local Government     

Councillor Jackie Greenow requested a report to Council recognising Cr McKeown’s achievements in receiving this award.

 

RR 9          Mamre Road, Bus Stop - Mamre Homestead                                                        

Councillor Jackie Greenow requested a report to Council concerning the bus stop facilities at this location, and in particular that it is not paved or there is no bus stop infrastructure. In addition the report should also detail the costing of providing a footpath along Mamre Road, and the potential to seek funding for such a project.

 

RR 10        Japan/Australia Group                                                                                            

Councillor Jackie Greenow advised that this group is holding a fundraiser at the markets this weekend, and invited all Councillors to attend.

 

RR 11        Chapman Gardens  - Signage and Cleaning                                                          

Councillor John Thain requested signage or information be provided to residents to identify that this park is not an off-leash park area. Councillor Thain also advised that there is broken glass near the path areas that requires cleaning.

 

RR 12        White Ribbon Day                                                                                                   

Councillor Karen McKeown requested a memo regarding how Council can partner with Panthers this year for White Ribbon day.

 

Committee of the Whole

 

68  RESOLVED on the MOTION of Councillor Ben Goldfinch seconded Councillor Prue Guillaume that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 8:31pm.

 

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Robert Ardill seconded Councillor Marko Malkoc that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

Councillor John Thain left the meeting, the time being 8:33pm and did not return.

 

A Leading City

 

2        Council Property - Lease of Shop 14, Cranebrook Village Shopping Centre to existing Tenants, Mr  Mohit Patel & Mrs Shruti Ben Patel                                                         

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Council Property - Bennett Road, St Clair                                                                     

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        Council Property - Lease of Proposed Cafe Shop, 225-227 Queen Street, St Marys  

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

5        Senior Staff Matters                                                                                                          

 

This item has been referred to Committee of the Whole as the report refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

The meeting resumed at 8:44pm and the General Manager reported that the Committee of the Whole met at 8:32 pm on Monday, 21 March 2011 the following being present

 

Deputy Mayor Jim Aitken OAM, Councillors Kevin Crameri OAM, Robert Ardill, Greg Davies, Mark Davies, Tanya Davies, Ross Fowler OAM, Ben Goldfinch, Jackie Greenow, Prue Guillaume, Marko Malkoc and Karen McKeown.

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

CONFIDENTIAL BUSINESS

 

2        Council Property - Lease of Shop 14, Cranebrook Village Shopping Centre to existing Tenants, Mr  Mohit Patel & Mrs Shruti Ben Patel                                                         

69  RESOLVED on the MOTION of Councillor Ben Goldfinch seconded Councillor Marko Malkoc

CW2 That:

1.     The information contained in the report on Council Property - Lease of Shop 14, Cranebrook Village Shopping Centre to existing Tenants, Mr Mohit Patel & Mrs Shruti Ben Patel be received.

2.     Council grant a five (5) year lease with a five (5) year option to the existing tenant in accordance with the terms and conditions as outlined in the report.

 

3.     The Common Seal of the Council of the city of Penrith be placed on all documentation.

 

 

3        Council Property - Bennett Road, St Clair                                                                     

70  RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Ross Fowler OAM

CW3 That:

1.     The information contained in the report on Council Property - Bennett Road, St Clair be received.

2.     Council raise no objection to Optus investigating the installation of a telecommunication facility in relation to the existing light pole located at the Mark Leece Sporting Complex at Bennett Road/Endeavour Avenue, St Clair on Lot 5 DP 248680.

3.     Council accept the access compensation in the amount as stated in the report.

4.     The applicant to be responsible for all survey, legal and construction costs associated with the access notice.

 

4        Council Property - Lease of Proposed Cafe Shop, 225-227 Queen Street, St Marys  

71  RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Ross Fowler OAM

CW4 That:

1.     The information contained in the report on Council Property - Lease of Proposed Cafe Shop, 225-227 Queen Street, St Marys  be received

2.     Council grant a five (5) year lease with a five (5) year option to Maria & Robert Azize in accordance with the terms and conditions as outlined in the report

3.     The Common Seal of the Council of the City of Penrith be placed on all documentation

 

 

5        Senior Staff Matters                                                                                                          

72  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Ben Goldfinch

CW5 That:

1.     The information contained in the report on Senior Staff Matters be received

2.     The recommendation of the Senior Staff Recruitment Review Committee be adopted.

 

 

 

ADOPTION OF Committee of the Whole

 

73  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Ben Goldfinch that the recommendation contained in the Committee of the Whole and shown as CW1, CW2, CW3, CW4 and CW5 be adopted.

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:46pm.

 



PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·     Their name;

 

·     Organisation or group they are representing (if applicable);

 

·     Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·     Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·           The interest of the speaker (e.g. affected person, neighbour, applicant, applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                             


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                                Page

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 4 April 2011

 

2        Report and Recommendations of the Policy Review Committee meeting, held on 4 April, 2011

 

 



Ordinary Meeting

11 April 2011

A Liveable City

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 4 April, 2011

 

 

 

PRESENT

Michael Alderton - Road Network Services Engineer (Chairperson), David Lance - Roads and Traffic Authority, Councillor Karen McKeown, Greg Westenberg – Representative for the Member for Penrith, Senior Constable Mark Elliott – St Marys Police, Sergeant Natasha Crawford – Penrith Police, Wayne Mitchell – Group Manager City Infrastructure, Adam Wilkinson – Engineering Services Manager, Daniel Davidson – Road Safety Co‑ordinator, David Drozd – Senior Traffic Engineer, Ruth Byrnes - Senior Traffic Officer, Alyce Kliese – Trainee Engineer, Jacob Strong – Trainee Engineer

 

IN ATTENDANCE

Phil Davies – Westbus, Noel Fuller – Co-ordinator, Ranger Services.

 

APOLOGIES

Apologies were accepted for Councillor Jackie Greenow.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 7 March 2011

The minutes of the Local Traffic Committee Meeting of 7 March 2011 were confirmed.

 

DECLARATIONS OF INTEREST

 There were no declarations of interest.

 

 

DELIVERY PROGRAM REPORTS

 

A Liveable City

 

1        Signage & Linemarking Plan Approval - Various Locations                                        

RECOMMENDED

That:

1.     The information contained in the report on Signage & Linemarking Plan Approval - Various Locations be received.

2.     Council confirm approval for the Waterside Boulevard linemarking plan (linemarking only infrastructure package 1.), Mackellar Street, Emu Plains linemarking plan (in front of McCarthy College) AA23-A, O’Connell Street Bus Zone extension and the Waterside Green Stages 6 & 7 – Linemarking & Signage Plans.

 

 

 

 

 

2        Bromley Road, Emu Plains - B-Double Route Application                                           

RECOMMENDED

That:

1.     The information contained in the report on Bromley Road, Emu Plains - B-Double Route Application be received.

2.     Bromley Road, Emu Plains from Russell Street to the Hateley’s Transport premises at number 19-21 Bromley Road, Emu Plains, not be approved for 25m B-Double use.

3.     The applicant be advised of Council’s resolution.

 

 

3        Barber Avenue, Kingswood - Request for Provision of Linemarking                          

RECOMMENDED

That:

1.   The information contained in the report on Barber Avenue, Kingswood - Request for Provision of Linemarking be received.

2.   Painted chevrons be marked in Barber Avenue, Kingswood between driveways to property numbers 15 and 17.

3.   Council Rangers be advised of Council’s resolution.

 

 

4        Wentworth Road, Orchard Hills - Request for Right-Turn Ban at Penrith Anglican College                                                                                                                                             

RECOMMENDED

That:

1.     The information contained in the report on Wentworth Road, Orchard Hills - Request for Right-Turn Ban at Penrith Anglican College be received.

2.     ‘No Right Turn’ signage be installed facing south at the property boundary between house numbers 319-323 and 325-331 Wentworth Road, Orchard Hills to prevent vehicles turning right out of Penrith Anglican College’s eastern driveway onto Wentworth Road.

3.     A left-turn arrow be painted within the school’s property at the eastern driveway.

4.     All costs associated with the installation of signage be borne by Penrith Anglican College.

5.     Penrith Anglican College be requested to advertise the changes in their school newsletter.

6.     Penrith Anglican College be advised of Council’s resolution.

 

 

 

5        Penrith City Council Civic Centre Car Park - Changes to Parking Bay Widths        

RECOMMENDED

That:

1.     The information contained in the report on Penrith City Council Civic Centre Car Park - Changes to Parking Bay Widths be received.

2.     Existing linemarking for car spaces in the Civic Centre car park be reduced to a minimum 2.6m width in seven of the 14 separate segments indentified, resulting in a gain of seven car spaces across seven separate parking segments.

3.     Parking restrictions for these additional bays be consistent with the prevailing restrictions associated with the respective parking bay segment.

 

 

6        Forrester Road, St Marys - Proposed Linemarking Changes                                       

RECOMMENDED

That:

1.     The information contained in the report on Forrester Road, St Marys - Proposed Linemarking Changes be received.

2.     The northbound kerbside lane on Forrester Road be made left and through, with a dedicated right-turn lane in the far side lane, at the roundabout of Forrester Road, Links Road and Ropes Crossing Boulevard, St Marys.  Signage and linemarking to be in accordance with Plan AF72 with amendments to the lane line within the roundabout and arrows to be modified in accordance with the Roads and Traffic Authority’s Road Design Guide.

3.     VMS signage indicating “changed traffic conditions ahead” be provided on approach to the intersection for a period of six weeks after changes have been made.

4.     Funding be made available under Council’s 2011/12 Urgent LTC budget.

5.     The resident be advised of Council’s resolution.

 

 

7        Bus Shelter Prioritisation Process - Penrith LGA                                                           

RECOMMENDED

That:

1.     The information contained in the report on Bus Shelter Prioritisation Process - Penrith LGA be received.

2.     The Bus Shelter Prioritisation Process be adopted as a tool whereby bus shelters are ranked for inclusion in future programs.

3.     All bus shelter requests be ranked using the Bus Shelter Prioritisation Process, including the 27 projects currently on the bus shelter list.  A further report to be submitted to the Local Traffic Committee once all outstanding bus shelter locations have been assessed and prioritised.

 

 

GENERAL BUSINESS

 

 

GB 1          Local Member Representatives  (Raised Council)                                                 

Council’s Road Network Services Engineer thanked the representatives of the previous Members for Mulgoa and Londonderry for their regular attendance at Local Traffic Committee meetings.  It was noted and appreciated that Councillor Karen McKeown has been an active member and representative for the Member for Mulgoa since 2004, and Pat Sheehy since 2000 as a Councillor and later as the representative for the Member for Londonderry.

RECOMMENDED

That:

1. Council write to the former Members for Mulgoa and Londonderry thanking them and their representatives for their assistance, attendance and positive contributions at Local Traffic Committee meetings.

2. Council write to the incoming Member for Mulgoa Tanya Davies, and the incoming Member for Londonderry Bart Bassett, inviting them or a nominated representative to attend future Penrith City Council Local Traffic Committee meetings.

 

GB 2          Somerset Street & Derby Street, Kingswood – Request for Provision of Marked Parking Bay  (Raised Council)                                                                                                   

The Co-ordinator, Ranger Services requested that 37 Somerset Street and 21A Derby Street, Kingswood be investigated for the provision of parking restrictions near their driveways as vehicles are constantly being parked there and blocking access.

RECOMMENDED that the matter be investigated.

 

 

 

There being no further business the Chairperson declared the meeting closed, the time being 10:10am.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 4 April, 2011 be adopted.

 

 

 


Ordinary Meeting

11 April 2011

A Leading City

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 4 April, 2011

 

 

 

PRESENT

Deputy Mayor, Councillor Jim Aitken OAM, Councillors Kevin Crameri OAM, Kaylene Allison, Robert Ardill, Greg Davies, Mark Davies, Ross Fowler OAM, Ben Goldfinch, Jackie Greenow, Prue Guillaume, Marko Malkoc, Karen McKeown, Kath Presdee and John Thain.

 

APOLOGIES

An apology was received for Councillor Tanya Davies.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 14 March 2011

The minutes of the Policy Review Committee Meeting of 14 March 2011 be confirmed.

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

DELIVERY PROGRAM REPORTS

 

A Leading City

 

1        2011 Australian Local Government Association (ALGA) National General Assembly of Local Government Motions                                                                                              

RECOMMENDED

That:

1.     The information contained in the report on 2011 Australian Local Government Association (ALGA) National General Assembly of Local Government Motions be received

2.     The Motions detailed in the report on ‘Financial assistance for ageing populations’, ‘Accessibility information for tourist accommodation’ and ‘Compliance with accessibility requirements for bus stops’ be submitted for inclusion in the 2011 Australian Local Government Association National General Assembly business paper.

3.     An additional item c be added to the Motion -Financial assistance for ageing populations to read:

        “c) Any increase in pensioner rebates to be fully funded by state and federal governments.”

 

 

 

 

A City of Opportunities

 

2        Proposed "Jordan Springs" Suburb Name in the St Marys Release Area                  

RECOMMENDED

That:

1.     The information contained in the report on Proposed "Jordan Springs" Suburb Name in the St Marys Release Area be received

2.     Council endorse the name “Jordan Springs” as the proposed suburb name for the area being developed in the Western Precinct of the St Marys Release Area

3.     Council endorse the proposed boundary of the new “Jordan Springs” suburb as detailed on the plan at Appendix No. 2 to this report

4.     The Geographical Names Board be advised of Council’s decision regarding the proposed “Jordan Springs” suburb name and boundary

5.     A further report be provided to Council advising of the decision of the Geographical Names Board regarding the proposed “Jordan Springs” suburb name and boundary following public exhibition of the proposal

6.     The proponent meet the cost for rectification of existing street name signs referencing Llandilo should gazettal of the “Jordan Springs” suburb proceed

7.     The proponent be advised of Council’s decision.

 

 

3        Adoption of the Draft Amendments to Chapter 6.11 - Glenmore Park Town Centre within the Development Control Plan 2006                                                                                

RECOMMENDED

That:

1.     The information contained in the report on Adoption of the Draft Amendments to Chapter 6.11 - Glenmore Park Town Centre within the Development Control Plan 2006 be received

2.     Council adopt the draft Amendments to Chapter 6.11 - Glenmore Park Town Centre within the Development Control Plan 2006

3.     In accordance with the Environmental Planning and Assessment Regulations 2000, Council give public notice of its decision in a local newspaper within 28 days, with the DCP coming into effect upon notification in the newspaper

4.     Council provide the Director-General with a copy of the plan, within 28 days of making a development control plan.

 

 

 

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Guillaume

 

Councillor Karen McKeown

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Kaylene Allison

 

Councillor Kath Presdee

 

Councillor Jackie Greenow

 

Councillor Robert Ardill

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Ross Fowler OAM

 

Councillor Jim Aitken OAM

 

Councillor Marko Malkoc

 

Councillor Kevin Crameri OAM

 

 

A Liveable City

 

4        Personal Trainer and Commercial Fitness Group Draft Policy                                    

RECOMMENDED

That:

1.     The information contained in the report on Personal Trainer and Commercial Fitness Group Draft Policy be received.

2.     The draft Personal Trainer and Commercial Fitness Group Policy be placed on public exhibition between 11 April – 16 May 2011.

3.     The proposed fees and charges for use of sportsgrounds and reserves by Personal Fitness Trainers and Commercial Fitness Groups be exhibited as part of Council’s public exhibition of it’s 2011 – 2012 Fees and Charges.

4.     A further report be presented to Council providing details of the public exhibition of the draft Policy and of the fees and charges outcomes.

 

 

A Vibrant City

 

5        Penrith and St Marys Centres Management Review                                                     

RECOMMENDED

That:

1.     The information contained in the report on Penrith and St Marys Centres Management Review be received

2.     The Penrith and St Marys Centres’ Management Review consultant brief incorporate the changes outlined in the report

3.     The review be funded in accordance with the proposal outlined in the report

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:07pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 4 April, 2011 be adopted.

 

 

  


DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

 

A Leading City

 

1        Public Exhibition of the draft Operational Plan 2011-2012

 

2        Councillor Karen McKeown honoured with a Minister's Award for Women in Local Government

 

3        Passing of Steve Hyland

 

4        Awarding of the Louise Petchell Learning for Sustainability Scholarship

 

5        Audit Committee

 

6        Australian Local Government Women's Association 2011 NSW State Annual Conference

 

7        Summary of Investments and Banking and an Agency Collection Methods for the period of 1 March to 31 March 2011

 

A City of Opportunities

 

8        Results of the exhibition of the revised Resource Strategy and Community Engagement Strategy

 

9        Development Application DA10/0275 - Proposed 2 Lot Torrens title Subdivision at Lot 200 DP 811535 (No. 28 - 30) Grays Lane, Cranebrook. Applicant: Freeburn Surveying;  Owner: Lexie & Giovanni Cettolin

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

 

10      National Growth Areas Alliance - March to December 2010 Update

  

A Liveable City

 

11      Outcome of the Review of the State Emergency and Rescue Management Act 1989

  

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


A Leading City

 

Item                                                                                                                                                Page

 

1        Public Exhibition of the draft Operational Plan 2011-2012

 

2        Councillor Karen McKeown honoured with a Minister's Award for Women in Local Government

 

3        Passing of Steve Hyland

 

4        Awarding of the Louise Petchell Learning for Sustainability Scholarship

 

5        Audit Committee

 

6        Australian Local Government Women's Association 2011 NSW State Annual Conference

 

7        Summary of Investments and Banking and an Agency Collection Methods for the period of 1 March to 31 March 2011

 

 



Ordinary Meeting

11 April 2011

A Leading City

 

 

 

1

Public Exhibition of the draft Operational Plan 2011-2012   

 

Compiled by:               Geraldine Brown, Budget Accountant

Ken Lim, Management Planning Co-ordinator

Andrew Moore, Financial Services Manager

Vicki O’Kelly, Group Manager - Finance

Authorised by:            Alan Stoneham, General Manager   

 

Objective

We demonstrate accountability, transparency and ethical conduct

Community Outcome

A Council that manages its finances, services and assets effectively (4)

Strategic Response

Deliver services for the City and its communities, and maintain our long term financial sustainability (4.1)

       

 

Executive Summary

At the beginning of this year Council engaged in extensive community consultation on a proposed Special Rate Variation (Funding our Future).  The community was asked to consider a four year phased increase in rates (above the annual IPART increase) to maintain existing assets and service levels,  fund key priorities which had been previously identified by the community and embark upon city centres upgrade for St Marys and Penrith.

The community consultation was concluded in mid March and an application lodged with IPART on 25 March 2011 for their review and assessment.  It is expected that IPART will inform Council of their decision on 10 June 2011.

 

This paper provides some commentary on the potential impacts for the City and the challenges which lie ahead should the Special Rate Variation application be unsuccessful.

Council’s draft Operational Plan 2011-2012, implements the third instalment of Council’s four-year Delivery Program. Draft plans are publicly exhibited each year for community comment. This year the draft Operational Plan must be adopted by Council prior to 3 June 2011.

 

The exhibition of this year’s draft Operational Plan will be different from previous years. As the determination from IPART on the proposed SRV will not be available until 10 June 2011 Council has to adopt the draft Operational Plan with two budgets; one incorporating a successful SRV and one with savings through service reductions to accommodate a reduced budget.

 

In total Council has identified a range of initiatives totalling $767,405 for consideration in the 2011-2012 budget in addition to savings of $506,244 which were approved by Council late last year.

 

Should the proposed SRV be unsuccessful Council, in consultation with the community, will look to further cuts in expenditure to address the forecast deficit of approximately $4.2m per annum for 2012-13 to 2015-16.

Strategic Context – Delivery Program and Operational Plan

The IP&R legislation requires all councils to operate in a more strategic context, with a greater emphasis placed on the four-year Delivery Program and financial planning.  The programs, service activities and budgets in the Delivery Program must be reviewed each year.

 

The Delivery Program Progress Report (July to December 2010) recently provided Council with information on the status of its 21 programs and 45 services.  The current review process is informed by the Progress Report, and has involved consideration of progress achieved and identification of challenges that have emerged during this year.

 

Council’s review process identifies any changes that are needed to the service activities, tasks or budgets in the adopted four-year Delivery Program.  The annual Operational Plan provides the mechanism through which the proposed changes are referenced, explained, and exhibited for community feedback.

 

The Operational Plan reflects the ‘operations’ of Council in terms of providing more detail on the annual service plans, including service levels and performance measures, and budgets.  The draft Operational Plan 2011-12 must be adopted prior to 3 June, and will constitute the third annual instalment of the four-year Delivery Program.

 

The format of the draft Operational Plan 2011-12 differs from previous years.  This was discussed in some detail at the first Operational Plan briefing (7 March 2011) and Councillors were provided with a draft version of the revised Operational Plan Service Plan pages.  The new format aims to demonstrate more clearly how the service activities and tasks to be completed each year fit within the overall four year picture.

 

As the draft Operational Plan for 2011-12 will need to be exhibited before the outcome of a Special Rate Variation is known, two versions has been prepared.  Each Service Plan is shown twice, with the first page (usually on the left) showing the draft Operational Plan 2011-12 with existing funding, and the second  page (usually on the right) showing the draft Operational Plan if the Special Rate Variation is supported.  On both pages, the commentary box directly below the Service Plan provides details on any changes to the service activities or tasks.

 

The first page (‘Existing Funding’) for each Service Plan also includes a commentary box that details any changes to the service that will be needed if the SRV does not eventuate.  The second page (‘Special Rate Variation’) for each Service Plan includes a commentary box that details any changes that are proposed if the SRV application is supported (e.g. acceleration of programs).  If this box contains the word ‘Nil’, then the service has no projects or programs that have been included in the proposed SRV.

 

It is recommended that on 30 May 2011 the outcome of the further community consultation be reported to Council, and subject to continuing community support both versions of the draft Operational Plan are adopted subject to the results of the IPART determination on 10 June 2011.  Following the determination, one option will no longer be relevant, and the pages relating to that option will be removed.  Only the appropriate Service Plan pages, depending on the outcome, will be included in the final published version of the Operational Plan 2011-12.

 

The Service Plan pages will continue to be improved, including clarifying the service levels and performance measures (KPIs).  The initial changes will be reported to Council in May and further improvements to monitoring and reporting will be pursued over the next six months.

 

Special Rate Variation

As early as 2009 it was identified that significant challenges were facing Council to produce a balanced budget for 2011-12 particularly when endeavouring to provide adequate funding for asset renewal and other identified key priorities of the City.  Many of these are priorities that have emerged from the Community Strategic Plan and Delivery Program that remain unfunded in the Long Term Financial Plan. Further investigation of potential funding sources for these priorities, including consideration of a SRV, was subsequently included as a task in the 2010-11 Operational Plan.

 

Extensive work has been done in an effort to be able to adequately address these priorities within Council’s existing capacity and has been discussed with Council over an extended period.  Many of these priorities need to be addressed as soon as possible to ensure that the condition of Council’s assets do not deteriorate to such an extent that more extensive and expensive rectification is required in the future.  The discussions with Councillors and our Community have also included the difficulties facing Council in maintaining existing service levels into the future.

 

Following these discussions a SRV was proposed and endorsed as an appropriate mechanism to provide the additional funding to ensure that Council’s significant asset base is managed responsibly and that the foundations for future sustainability are in place. At the Ordinary Meeting of 7 February 2011 Council endorsed a program to obtain community feedback regarding the proposed Special Rate Variation. 

 

The Community was asked to consider an increase in rates beyond the 2.8% allowed by IPART for 2011-12 to provide funding for the key priorities which are grouped into the following 3 components:

1.       Maintaining existing assets and service levels

2.       Enhanced services

3.       City centres upgrades and renewal for Penrith and St Marys

 

The increase is proposed to be phased over four years. After assuming a 3.0% pegged IPART increase for years 2 to 4 (year 1 is known – 2.8%) the total rate increase in each of the next four years would be 6.3%, 6.0%, 5.5% and 5.0%. At the end of the 4 years these increases are included in the base rate. The table also includes a fast tracking of the City Centres renewal works by way of loan funding of $2m in each of the first two years to be repaid subsequently from the SRV.

 

Without the increase the new assets and service enhancements won’t happen unless cuts are made elsewhere. As well, Council will need to consider which services will be reduced, as it has done the last two years, in order to maintain a balanced budget. It may also lead to deferred expenditure on asset maintenance and renewal where the consequences are both short and long-term and place an increased burden on future budgets.

 

The proposed rate increases and programs of works to be funded from the SRV are shown in the table below.

 

 

 

 

The feedback received from the various survey and engagement processes with the community led to the view that there is a conservative level of community support for the proposed rate increase and the associated program of works and the SRV application was lodged with IPART 25 March 2011. The application is currently undergoing review and assessment by IPART.  IPART will announce their determination of all SRV applications 10 June 2011.

 

Before this determination is released Council must exhibit and adopt the 2011-12 Operational Plan.  As the SRV is still undergoing assessment the exhibited draft Operational Plan must include two scenarios- one with the additional funding and programs contained within the SRV and one without those components that also identifies the measures, through service reductions, taken to address the projected deficit.

 

Following the Public Exhibition process, the budget may be amended prior to being adopted as Council’s Original 2011-12 Budget. These changes may include amendments due to public submissions, or due to additional information becoming available that results in a revision of expenditure or income estimates.

 

As discussed the significant challenges that have been faced in producing a balanced budget for 2011-12 has required intensive scrutiny of Council’s budget resulting in adjustments to a number of programs and items of expenditure. At the second Operational Plan 2011-12 Workshop on 28 March 2011 it was indicated to Council that further initiatives were needed to achieve a balanced budget in Scenario One (excluding SRV). Further information on these measures and the initiatives undertaken are provided later in this report. 

 

The draft Budget Scenario One for 2011-12 including the service reduction identified estimates expenditure of $181.5m, including $31.0m of Capital Works and a small deficit. The draft Budget Scenario Two for 2011-12 estimates expenditure of $185.7m, including $34.9m of Capital Works and a balanced budget.  In the event that amendments required through the Public Exhibition stage result in an improvement to the budgeted position it is proposed to reserve this amount until some of the unconfirmed budget items are known.  Areas that may vary in 2011-12 include the Financial Assistance Grant (currently estimated to increase by 3%), Government Levies and contributions.

 

Budget Background

Each year the Operational Planning challenge is to at least maintain existing services and similar levels of expenditure on new works and asset maintenance and, if possible, extract some surplus funds to allocate to high priority projects. Traditionally, increases in revenue have been almost totally absorbed by cost increases and the need to allocate funds to projects which simply have to be done. 

 

Council has through a regular program of continuous improvement, innovation and service improvements delivered a significant level of ongoing savings of approximately $3m per annum and this has been built into the base budget and the following table identifies some of the more significant recent efficiencies identified.

 

 

$

Changes to Light Vehicle Fleet Management

700,000

Workers Compensation Transition to Burning Cost Model

700,000

Group purchasing and tender arrangements

550,000

Changes to Relief Staffing Structure in Children Services

470,000

Investment in new combination mower technologies

350,000

Review of printing technologies

152,000

 

Even with the efficiencies discussed above there are challenges each year to produce a balanced budget and each year expenditure areas have been either removed or curtailed. As many of these were not fundamental ongoing changes to the budget base but rather one-off adjustments each year more cuts need to be found.  This problem will continue as long as Council maintains current service levels and programs. Nor will this process of making one-off adjustments address the existing asset renewal backlogs.

 

Recent History of Initiatives and Changes to Funding Arrangements

Among the cuts were a number of one-off service adjustments that have been reinstated in the Draft 2011-12 budget. A summary of the initiatives taken in 2009-10 and 2010-11 to balance the budget are listed below and further detail of these changes is included in the Budget Overview as part of the Draft 2011-12 Operational Plan.

 

 2009-10 Initiatives – Total savings of $2,156,000

 

These measures included changes to a number of funding sources and the use of internal reserves, service reduction to asset areas and the removal of CPI indexation to a number of budgets including those for asset maintenance. At the time these budget cuts were determined to be unsustainable if repeated in future years as they would lead to a deterioration of Council’s infrastructure assets including roads, drainage, footpaths, buildings and parks and reverse the investment Council has made in these assets over a number of years.

 

2010-11 Initiatives – Total savings of $1,145,164

 

These measures again included a reduction in Council’s infrastructure investment ($576,204) and also required that a number of individual programs be either reduced, deferred or discontinued  ($292,593) including a reductions to Library Resources, Community Safety, Community & Civic Events, deferral of Playground Renewal, Council’s Credit Rating and the discontinuing of  external Investment Portfolio Management and a number memberships to external organisations. In addition a number of areas again did not receive CPI indexation ($276,367) including asset maintenance budgets (2010-11 only), subsidies to association and contributions (2010-11 only) and subsidies to the Penrith Performing and Visual Arts and Ripples were maintained at 2009-10 levels (ongoing).

 

2011-12 Initiatives – Savings of $506,244

 

At the Councillor Briefing of 15 November 2010 a range of cuts/amendments/variations to current service levels and programs were proposed with the agreed variations being incorporated into the draft 2011-12 Budget ($506,244).  These initiatives have resulted from either efficiencies identified in a number of operational areas as a result of changes to policy, service reductions including support to community groups, bands and sporting groups and the disengagement in a number of areas including immunisation and swim squad coaching.

 

Additional 2011-12 Initiatives without SRV (Scenario One) - $767,405

 

In order to prepare a balanced budget for Scenario One of the Draft 2011-12 Budget, a number of further initiatives were proposed at the Workshops held in March 2011. These are shown in the following table.

 


 

 

Project/Service Description

 

Savings

$

 

Comment

Savings from Tree Replacement program (Environment/Sullage Reserve) -allocation used to fund an alternative general revenue project.

194,000

One Off

2011-12

Library Resources (including books, e-books and interactive learning)

250,000

Service Reduction

Heritage Architectural Assistance Scheme

30,000

Voted Works Reduction

79,500

Additional Play Equipment

37,000

Graffiti Removal Strategy

30,400

International Relationships

35,000

Civic Events

16,000

Community Assistance Program

9,000

Additional field operator funded from Cemetery Reserve – change in funding

57,505

Funding Adjustments

Programs now funded by Childrens’ Services Cooperative

-     St Marys Occasional Care Service

-     Vacation Care Equipment

-     Childrens’ Week

29,000

TOTAL

767,405

 

 

The Budget, Revenue Policy and Commentary are contained in Part A of the draft Operational Plan. The commentary details the significant changes and provides commentary and information on each and on Council’s Budget Policies, Financial Position and identifies the implications to the budget of the two scenarios. 

 

The areas with significant changes to expenditure compared to 2010-11 include employee costs, insurance, contributions to other organisations, electricity and street lighting and loan repayments.  Significant changes to revenue include rating income, interest income, financial assistance grant and development related income

 

Other Changes for 2011-12

 

Fees and Charges

As part of the draft 2011-12 Operational Plan process, fees and charges have been reviewed with the proposed increases in the fees set directly by Council being generally in the vicinity of the estimated CPI increase.

 

Included in the Fees and Charges are proposed charges for Waste Management for all service combinations. The primary factor in the increase this year is the increase in State Government Waste Levies.  It is noted that recent changes to the service with the introduction of the 3 bin service has resulted in significant savings for residents and without these innovative changes the charge for the standard service in 2011-12, proposed to be $279 would need to increase to $322.

 

This category of income is estimated to be $55.2m, which is 30% of Council’s total estimated operating revenue for 2011-12.

 

Detailed program information

Further details relating to Council’s current Special Rate Variations, contributions to Controlled Entities, Reserve balances and proposed movements, Voted Works and the Capital and Operating Projects is provided in Part A of the Draft 2011-12 Operational Plan.

 

Long Term Financial Plan

The Long Term Financial Plan (LTFP) provides a key tool for the development and monitoring of council’s financial strategy and is included in the Resource Strategy which has been recently revised and a separate report to tonight’s meeting presents the revised Resource Strategy for adoption.  For a number of years the LTFP has been projecting future deficits if the current service levels are maintained and has identified an average deficit of $1.3m over the next five years.  In addition to this deficit no capacity has been identified to address a number of unfunded priorities that have been included in the proposed SRV.  A range of service reductions have been proposed in scenario one of the Operational Plan to address the projected deficit of $740,000 in 2011-12 however a program of services and service level reviews will need to be undertaken over the coming year to address the projected deficits in years 2 to 5 of the LTFP. 

 

In addition to these deficits a number of key programs have been included in the SRV to maintain asset and service levels: the Parks Asset Renewal Program ($600,000), Building Asset Renewal Program ($500,000), Public Amenity Replacement Program ($90,000), Shared Pathways Asset Renewal ($400,000 from 2014-15) and the continuation of funding following the expiry of the 2002-03 SRV for the Penrith Business Alliance ($310,000 from 2012-13) and Sustainability and Environmental Programs ($1m from 2012-13).  Should the SRV be unsuccessful the inclusion of these priorities into the budget from 2012-13 results in an average deficit of $4.2m for the period 2012-13 to 2015-16.

 

Operational Plan Structure and Format

The draft Operational Plan documentation presented for Council’s consideration tonight is the result of the changes identified from the Councillor Workshops held in March 2011. As mentioned earlier the format of the draft Operational Plan 2011-12 for the public exhibition will differ from previous years two distinct ways and a full explanation of these changes are provided in Attachment A to this report and to assist users of the Operational Plan additional information has been provided in Part A of the Draft 2011-12 Operational Plan, How to use this Document.

Performance Assessment and Reporting

The organisation’s performance in delivering the annual Operational Plan is reviewed, under the Local Government Act, as part of quarterly and annual reviews of the Plan.

 

Performance will be measured principally by progress towards the achievement of the tasks and projects stated in the draft Plan, as well as performance measures for ongoing services provided by Council.

 

In terms of reporting, an exception report will be provided to Council as part of the normal business paper within 8 weeks after each quarter at an Ordinary Meeting of Council. The report will contain a summary traffic light report on all services highlighting where areas of performance may require attention or at risk of not being delivered (ie. Amber and Red traffic lights) and any variances to budget.

 

During the exhibition period a review of the performance measures (KPIs) for every service will be undertaken as is the case every year.  The proposed changes will be reported to Council in May and further improvements to monitoring and reporting will be pursued over the next six months.

 

Changes to the Delivery Program 2009-13

 

As mentioned earlier, the Delivery Program 2009-13 sets out the tasks and activities Council will undertake over a four year period, with the Operational Plan providing a more detailed snapshot for each year. Occasionally tasks need to be changed, or timeframes modified, in response to changing circumstances. This is done through the process of preparing the Operational Plan which identifies where a task is not proceeding as expected.  A change to a task in the Operational Plan should also be endorsed as a change to the Delivery Program.

 

Generally, changes to the tasks and timeframes are minor and are more likely to occur in the later years of the Delivery Program. Changes to the adopted tasks which are independent of the Special Rate Variation are highlighted in the exhibition version of the Operational Plan, so it is very clear where the changes have been recommended. To ensure that Council’s processes are clear and transparent, the original tasks and timeframes should remain in the adopted Delivery Program, with an addendum to the Delivery Program produced as a separate page if changes are made as part of the Operational Plan process. This addendum will be presented to Council in May with the final version of the Operational Plan.


Timetable

The dates and arrangements for the Public Meeting and consultations are further discussed below.

 

Step/Action

Dates

·    Public Exhibition and Submissions

Friday 15 April to Monday 16 May

·    Public Meeting and Consultative Forum (7.00pm, Civic Centre) incorporating presentation and consultation on particular areas of the Draft Plan (as discussed below)

Wednesday 4 May

·    Consideration of Operational Plan 2011-2012 for adoption

Ordinary Meeting

Monday 30 May

Public Consultation

Section 405(3) of the Local Government Act 1993 states that Council must give public notice of its draft Operational Plan and that the period of Public Exhibition “must not be less than 28 days”. Subject to Council’s adoption of the draft Plan tonight, it is proposed that the exhibition period be 31 days, beginning on Friday 15 April and ending on Monday 16 May 2011. Within this period, copies of the document will be accessible at the Civic Centre, Queen St Centre, all Libraries, Youth Centres, Neighbourhood Centres, Council’s Children’s Centres and Recreation Centres.

 

The draft Operational Plan 2011-12 will all be available to view or download on Council’s website.

 

A program of public notification and consultation is provided below. This largely follows the model established in recent years.

 

The main features of the publicity and consultation program include:

·        A Public Meeting, presentation and forum

·        Briefing of media and other publicity elements such as the regular Council column

·        Comprehensive advertising campaign in local newspapers and a local radio station

·        Displays in the Penrith and St Marys Civic Centres and libraries

·        Flyers in all neighbourhood centres and childcare centres

·        Online submission form with electronic lodgement

·        Establishment of a dedicated telephone information line and email address for enquiries

·        Use of other established community meetings and forums to advertise the draft Plan and its content

·        Access to key Council documents and an on-line community forum via the hosted ‘Our Future’ website (www.ourfuture.com.au)

 


Details of specific components of the program are provided below.

 

Public Notification

·        Local Newspapers and Radio

It is intended to notify the community of the draft Operational Plan exhibition through weekly advertisements in all local newspapers and a local radio station (Vintage FM).

 

The notice will cover the importance and content of the draft Plans, the impact of the SRV and information about the Public Meeting and opportunities for the Community to make submissions on the draft Plan.

 

Consultative Meetings

In addition to the general exhibition and submission opportunity, a public meeting is held covering the key themes identified with the Operational Plan including Council’s proposal for a SRV.

 

·        Public Meeting and Forum (Wednesday 4 May)

The Operational Plan Public Meeting and Consultative Forum will be held from 7.00pm on Wednesday 4 May 2011 in the Civic Centre. This will largely follow the arrangements used in recent years. A comprehensive presentation will be made on the draft Plans and Strategies followed by the opportunity for a number of smaller targeted workshops/consultation groups across the range of the social, cultural, environmental, economic, and infrastructure programs. These groupings can be tailored to the interests identified by attendees who register for the evening.

 

Members of the public will be invited to the Public Meeting through the advertising program outlined previously. In addition, invitations will be issued to sporting, community and interest groups who are normally advised of the Forum. Arrangements for child minding and transport for persons with disabilities will be provided and promoted.

 

According to Council’s established practice, all comments and questions from members of the public at the public meeting will be accepted as submissions. The opportunity will be available for attendees to follow up questions or issues identified with relevant officers following the Forum itself.

 

·        Other Meetings and Forums

It is intended, in addition to the formal consultation mechanisms, to utilise other established meetings and forums with the community and stakeholders over the exhibition period to promote the draft plan and opportunities for the community to provide comment.

 

In addition Council has expressed concern that the consequence of not being successful with the SRV has not been adequately conveyed to the community.  A view has been expressed that more needs to be done to engage with key stakeholders to make them aware of the potential reduction in services should the SRV not be approved. In order to address Council’s concerns we will approach key stakeholder representatives including community, recreation, cultural and business groups specifically to inform them of the consequences of the alternative budget particularly beyond 2012. 

 

Online Community Consultation

Council will give the public the opportunity to have their say ‘on-line’ through Council’s web page and an on-line discussion forum.

 

·        Council Web page

Council has for some years utilised its own website to promote and extend community and stakeholder engagement and consultation for purposes including the draft Strategic Plan, Delivery Program and Operational Plan. This has generally been through the provision of information and key documents, contact details and the opportunity for emailed queries, comments and submissions. This will again be in place for the coming process and formal submissions by email (including through a website link) or by an online feedback form will be available to all internet users.

 

·        On-line Discussion Forum – ‘Our Future’ website

For the last three years, an additional form of on-line consultation was used to broaden the range of community engagement initiatives. The introduction of the on-line, externally hosted, discussion “blog” website was extremely successful and this forum will continue.

 

The “Our Future” website platform will again be used to generate additional awareness of, interest in and comments on Council’s draft plans and strategies. This ‘discussion’ website is externally hosted and operated independently by the consultants at ‘arms length’ from Council (but with any inappropriate/offensive comments immediately removed). Council officers monitor the site and have the opportunity to clarify statements of fact or respond to issues which arise. Members of the public browse the website or register to provide comments, add new topics of discussion, respond to comments made by others or download Council documents. The feedback received will be considered, in the context of the submissions which were made, as part of the overall public response to the draft Plans and Strategies. The results from this forum will be included in the report back to Council on the overall results of the public exhibition.

 

The following table demonstrates its effectiveness of the On-Line Discussion Forum in reaching the on-line community over the last three public exhibition periods including the community consultation that took place from 11 February to 13 March this year to gauge support for Council’s Special Rate Variation.

 

Usage Statistics

Draft 2009-2010 Operational Plan

Draft 2010-2011 Operational Plan

2011-2012 SRV Proposal

Number of visits

547

445

2,625

Number of visitors

445

315

843

Number of page views

3,620

2,513

9,333

Average number of unique visitors per day

7.5

10.5

28.1

Average stay time

6.8 minutes

7.0 minutes

4 minutes

Number of Council documents downloaded

401

416

1,017

 

Consideration of Submissions

Public submissions on the draft Operational Plan 2011-2012 will be able to be received through:

 

·        Completed online feedback forms (from a link from Council’s website)

·        Emails

·        Standard mail or faxes

·        Verbal and written comments received at the public meeting.

Council must consider all submissions and matters arising from them and make any appropriate adjustments to the draft Operational Plan prior to adoption.

 

Depending on the nature and complexity of each submission, Council may choose to amend the draft Operational Plan, or consider a submission but defer any changes to the document until a subsequent period.  When the Operational Plan is adopted, Council can then make its rates and charges and fix its fees for the coming year.

 

In keeping with Council’s normal practice, all submissions received on the draft plan will be individually acknowledged.  A detailed response will be provided by appropriate officers as soon as possible, reflecting Council’s established policy or following Council’s determination of the particular issue. A full report on public submissions will be made as part of the report to Council’s Ordinary Meeting on 30 May 2011 which will seek formal adoption of the Operational Plan 2011-2012.

Conclusion

Council adopted the Community Strategic Plan 2031, Delivery Program 2009-13 and Operational Plan 2010-11 on 21 June 2010.  In accordance with the IP&R legislation, Council’s adopted Delivery Program 2009-13 has been reviewed, and any proposed changes to service activities, tasks, or budgets have been incorporated into the draft Operational Plan 2011-12.

 

This year, in addition to any changes proposed to service activities, tasks or budgets, each Service Plan in the draft Operational Plan 2011-2012 provides two budget options (one with existing funding, and one with additional Special Rate Variation funds).  It is recommended that Council’s endorse the public exhibition of draft Operational Plan 2011-12.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Public Exhibition of the draft Operational Plan 2011-2012 be received.

2.     In accordance with the Local Government Act 1993 and Local Government (General) Regulation 2005, Council endorse the draft Operational Plan 2011-12 including any amendments made at tonight’s meeting, for public exhibition.

3.     In accordance with the Local Government Act 1993 and Local Government (General) Regulation 2005, the draft Operational Plan 2011-12 be placed on public exhibition for 30 days, commencing on Friday 15 April 2011 and closing on Monday 16 May 2011.

4.     Submissions from the public on the draft Operational Plan 2011-2012 be invited and the public consultation arrangements as detailed in this report be implemented, including a public meeting and forum to be held on Wednesday 4 May 2011 in the Civic Centre.

 

 

ATTACHMENTS/APPENDICES

1.  

Attachment A, New Operational Plan Format

2 Pages

Appendix

  


Ordinary Meeting

11 April 2011

Appendix 1 - Attachment A, New Operational Plan Format

 

 

 



Ordinary Meeting

11 April 2011

A Leading City

 

 

 

2

Councillor Karen McKeown honoured with a Minister's Award for Women in Local Government   

 

Compiled by:               Ruth Hart, Communications Officer

Authorised by:            Carl Spears, Principal Communications Officer  

Requested By:             Councillor Jackie Greenow

 

Objective

We demonstrate leadership, foster resilience and tenacity, and encourage innovation

Community Outcome

A Regional City that provides our jobs, education, services and entertainment (1)

Strategic Response

Demonstrate our leadership, and encourage innovation (1.1)

       

 

Executive Summary

The purpose of this report is to advise Council that Councillor Karen McKeown received a Minister’s Award for Women in Local Government on International Women’s Day.

 

Background

 

On Tuesday 8 March 2011 Councillor Karen McKeown received a Minister’s Award for Women in Local Government as part of the Centenary for International Women's Day celebrations at NSW Parliament House.

 

Cr McKeown was recognised in the Metropolitan Elected Representative category.

 

Established jointly by the former Minister for Women and the former Minister for Local Government, the awards program is judged by a panel and recognises outstanding contributions and achievements made by women in the NSW local government sector.

 

Cr McKeown has served on Penrith City Council since 2004. She served as Deputy Mayor in 2006 and 2007. She is currently President of the Australian Local Government Women’s Association and a member of the Joint Ministerial Advisory Council on Women in Local Government and was recently elected to the Executive of the Local Government Association of NSW.

 

Cr McKeown was also appointed to Nepean Blue Mountains Local Health Network Governing Council earlier this year.

 

Cr McKeown has been a Penrith City Council Sustainability Champion since 2005 and represented Council at a United Nations Climate Change Conference in Bali in 2007. She plays an active role in the Blue Mountains/Nepean Interagency Taskforce on Homelessness and the Greater Western Sydney Regional Homelessness Committee.

 

Cr McKeown is acknowledged as a key driver in establishing programs in Council and the City to promote sustainability, including the Sustainable Penrith Action Plan, the International Council for Local Environmental Initiatives Water Campaign, and the Energy and Water Savings Action Plans. She is a strong advocate for women and passionate about increasing the level of representation by women in local government, in elected and senior staff roles.

 

 

RECOMMENDATION

That the information contained in the report on Councillor Karen McKeown honoured with a Minister's Award for Women in Local Government be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

11 April 2011

A Leading City

 

 

 

3

Passing of Steve Hyland   

 

Compiled by:               Ruth Hart, Communications Officer

Authorised by:            Carl Spears, Principal Communication Officer   

 

Objective

We demonstrate leadership, foster resilience and tenacity, and encourage innovation

Community Outcome

A Regional City that provides our jobs, education, services and entertainment (1)

Strategic Response

Demonstrate our leadership, and encourage innovation (1.1)

       

 

Executive Summary

The purpose of this report is to advise Council of the passing of Steve Hyland on Saturday 12 March 2011.

 

Background

Steve Hyland, one of Council’s 2006 Wall of Achievement Award recipients, passed away on Saturday 12 March 2011. Steve had lived in the City of Penrith for more than 35 years and was a strong advocate for people with disabilities in the Penrith community.

 

A member of Council’s Access Committee for six years, Steve was also a long time member and chair of the Penrith Disabilities Resource Centre and was largely responsible for establishing the organisation’s well regarded website. He also served on the management committee of Nepean Community Transport, now known as GREAT Community Transport and was a committee member of the Hawkesbury/Penrith Respite Service.

 

Steve used his skills as an accredited Access Consultant to help Council with many disability projects over the years. His outstanding work on the first Penrith Mobility Maps assisted Council to develop its award winning Penrith City Centre and St Marys Town Centre Access Maps.

 

Council offers its sincere condolences to Steve’s family and his many friends.

 

 

 

RECOMMENDATION

That the information contained in the report on Passing of Steve Hyland be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

11 April 2011

A Leading City

 

 

 

4

Awarding of the Louise Petchell Learning for Sustainability Scholarship    

 

Compiled by:               Carmel Hamilton, Sustainability Co-ordinator

Bernadette Riad, Sustainability Coordinator  

Authorised by:            Paul Grimson, Sustainability & Planning Manager  

 

Objective

We demonstrate leadership, foster resilience and tenacity, and encourage innovation

Community Outcome

A Regional City that provides our jobs, education, services and entertainment (1)

Strategic Response

Demonstrate our leadership, and encourage innovation (1.1)

       

 

Background

In late 2009 Council resolved to create a scholarship to the value of $5,000 in recognition of Louise Petchell, Council’s former Sustainability Coordinator, who passed away suddenly in April 2009.

 

Louise was recognised across Australia as an effective and passionate advocate for sustainability, and was instrumental in the integration of sustainability within Council. Developed as a lasting legacy to Louise, the scholarship was built around her passion for encouraging staff from across the organisation to embrace the principles of sustainability, and provides recognition of the value that Louise placed on lifelong learning and development.

Congratulations to the successful applicants

A total of five applications were received for the scholarship in its inaugural year. These were assessed by the Selection Committee, comprising Council’s Sustainability Champions, Councillors Karen McKeown and Tanya Davies, Council staff, and Bernard Proctor, widower of Louise.

 

While the calibre of applications received was indeed commendable, particular congratulations go to Jeni Pollard and Karen Van Woudenberg who were successful in their application for funding through the scholarship.

 

Jeni Pollard is Council’s Neighbourhood Renewal Coordinator within the Community and Cultural Development Department. Jeni will take a course in ‘New Perspectives in Local Government’ through the University of Technology to develop her skills in contemporary leadership and to explore the principles of ethical leadership and how this relates to building a Sustainable City.

 

Karen Van Woudenberg is Council’s Children’s Services Development Officer. She will attend the 4th Annual ‘Making Cities Liveable’ Conference with the intent of developing her knowledge of strategies to improve the development and implementation of Council’s Child Friendly City Strategy which is currently being developed.

 

Both Jeni and Karen will share what they have learnt with staff from across the organisation following the completion of their studies and activities. The details of these learnings will be the subject of a further report to Council.

 

 

RECOMMENDATION

That the information contained in the report on Awarding of the Louise Petchell Learning for Sustainability Scholarship be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

11 April 2011

A Leading City

 

 

 

5

Audit Committee   

 

Compiled by:               Peter Browne, Internal Auditor

Authorised by:            Stephen Britten, Group Manager - Legal & Governance   

 

Objective

We demonstrate accountability, transparency and ethical conduct

Community Outcome

A Council that behaves responsibly and ethically (5)

Strategic Response

Base our decisions on research, evidence, and our responsibility to anticipate harm before it occurs (5.2)

       

 

Executive Summary

This report provides information on the meeting of the Council’s Audit Committee held on
16 March 2011. The Audit Committee was advised of details of the proposed Special Rate Variation and Risk Management status as well as discussing routine items such as progress on audit recommendations. The Audit Committee also noted the response by the Division of Local Government (DLG) to suggestions that the Penrith model for achieving an independent Audit Committee was better than its current recommendation.

Background

The Audit Committee is comprised of the Mayor (or the Mayor’s representative), three other Councillors and three independent members appointed by Council, to advise on financial reporting, internal controls, corporate risks, business ethics, assurance and other matters as identified in its Charter. The Audit Committee Charter was created by Council resolution on 13 November 2006 and has been amended by Council four times, the most recent being on 19 July 2010.

 

The NSW Local Government Internal Audit Guidelines (issued September 2010) provide that:

 

An audit committee plays a pivotal role in the governance framework. It provides councils with independent oversight and monitoring of the council’s audit processes, including the council’s internal controls activities.

Current Situation

The Audit Committee met on 16 March 2011 and adopted the draft minutes of the prior meeting (as provided to Council on 7 February 2011) without alteration. 

 

The Committee’s Charter requires the draft minutes of each Audit Committee meeting to be reported to Council and a copy of the draft minutes of the last meeting are attached to this report. 

Risk Management

The Audit Committee was provided with a routine report on those Operational Risks that have the highest risk ratings. There was discussion on the status of the evaluation of Corporate Risks and the Committee called for a further report on all risks faced by Council.

Composition of the Audit Committee

The Audit Committee Chairperson, Prof Robert Coombes, wrote to the DLG in regard to the constitution of the Audit Committee following the publication of the revised DLG Internal Audit Guidelines in September last year. The March meeting was the first opportunity for the Audit Committee to discuss the DLG’s response received in December 2010.

 

In its letter the DLG confirms that Council must decide for itself how the Audit Committee is constituted and notes that “the most crucial component of an effective Audit Committee is its independence”. The DLG recommends that independence can be achieved by ensuring non-councillor members outnumber councillor members, by excluding the mayor and by having a non-councillor as the chairperson. 

 

The DLG has made it clear that it has no issue with appropriately considered alternate approaches to achieving effective independence for the Audit Committee however the DLG declined Penrith’s suggestion to amend its recommendations.

 

Penrith’s Audit Committee achieves independence from the management structure of Council by:

Ø  requiring that the chairperson be a non-councillor (per DLG recommendation)

Ø  having extensive expertise on the committee (exceeding DLG recommendation)

Ø  requiring that the Councillor membership be broadly representative of the composition of the Council so that no political party can dominate (a Penrith initiative), and

Ø  requiring the Internal Auditor to report functionally to the Audit Committee (per DLG recommendation)

 

The Audit Committee continues to believe that no beneficial change to the Audit Committee Charter has been suggested by the guidelines.

 

 

RECOMMENDATION

That the information contained in the report on Audit Committee be received.

 

ATTACHMENTS/APPENDICES

1.  

Minutes of Audit Committee Meeting

3 Pages

Appendix

  


Ordinary Meeting

11 April 2011

Appendix 1 - Minutes of Audit Committee Meeting

 

 

 

UNCONFIRMED MINUTES

 OF THE AUDIT COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE PASSADENA ROOM, PENRITH

ON WEDNESDAY 16 MARCH 2011 AT 8:00AM

PRESENT

Deputy Mayor Councillor Jim Aitken OAM, Councillor Ross Fowler OAM, Frank Gelonesi (Deputy Chair), Councillor Kath Presdee and Jayant Gulwadi.

 

Alan Stoneham (General Manager), Peter Browne (Internal Auditor), Barry Husking (Director), Stephen Britten (Group Manager Legal and Governance), and Denis Banicevic (PricewaterhouseCoopers)

 

Andrew Moore (Financial Services Manager) was present for item 1 and Ken Muir (Risk Management Coordinator) for item 2.

 

Due to the absence of the Audit Committee Chairman, the meeting was chaired by Frank Gelonesi.

 

 

APOLOGIES

An apology for non-attendance was received from Robert Coombes.

 

CONFIRMATION OF MINUTES - Audit Committee Meeting - 8 December 2010

AUC 25 RESOLVED on the MOTION of Jayant Gulwadi seconded Councillor Ross Fowler OAM that the minutes of the Audit Committee Meeting of 8 December 2010 be confirmed.

 

 

DECLARATIONS OF INTEREST

 

Nil.

 

 

 

DELIVERY PROGRAM REPORTS

 

A Leading City

 

1        Proposed Special Rate Variation                                                                                      

Andrew Moore gave a presentation on the proposal for a Special Rate Variation.  Discussion included where the additional funds would be spent and the community consultation process.

AUC 26 RESOLVED on the MOTION of Councillor Jim Aitken OAM  seconded Councillor Kath Presdee that the information contained in the report on Proposed Special Rate Variation be received.

The Audit Committee discussed the financial situation of Council, the method of preparing the budget, the nature and history of annual rate increases set by the minister, and the cost increases faced by Council each year.  Based on the information provided at the meeting, the Audit Committee was asked if it supported the proposal.

 

AUC 27 RESOLVED on the MOTION of Frank Gelonesi seconded Jayant Gulwadi that the Audit Committee supports the application for the proposed Special Rate Variation

 

2        Status of High Operational Risks                                                                                     

Ken Muir presented a report on the status of High Operational Risks.  Ken advised that fire safety assessments are undertaken by contractors on a regular basis.  Council Officers have identified that the possibility of one of our many buildings being overlooked or of the contractor failing to do the assessment properly was a significant risk because of the potential consequences.  An additional process has been established so that the primary user of each building (as opposed to the central Building Maintenance function) checks that fire safety inspections have been carried out.

 

The Committee asked questions on the extent of risk assessments completed to date.  Operational risk assessments are being routinely completed and updated.  Assessment of Corporate and Strategic Risks has not yet been completed.  There was discussion of whether all risks including operational, strategic, corporate, financial, workforce, legislative compliance, etc should be reported to the Audit Committee.  The Committee concluded that all risks should be reported.  There was discussion on whether Council’s risks are relatively stable or if they change significantly over time. 

 

AUC 28 RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Frank Gelonesi that a report be provided to the Audit Committee on a complete risk assessment of Council.

 

AUC 29 RESOLVED on the MOTION of Frank Gelonesi seconded Jayant Gulwadi that the information contained in the report on Status of High Operational Risks be received.

 

 

 

3        Standing Items                                                                                                                   

Peter Browne led the Audit Committee through the list of standing items. 

Stephen Britten updated the Committee regarding the process of investigating a complaint against  the Mayor, Councillor Kevin Crameri OAM.   Questions were asked regarding cost, Council’s approach to training, and the impact on Council Officers of the investigation. 

 

AUC 30 RESOLVED on the MOTION of Frank Gelonesi seconded Jayant Gulwadi that the Audit Committee is satisfied that Council has followed due process in responding to allegations of misconduct against Councillor Crameri.

 

Councillor Jim Aitken OAM left the meeting at approximately 9:45 and did not return

 

The Chairman of the Audit Committee has received a letter from the Division of Local Government (DLG) in response to his letter on the composition of the Audit Committee.  That original letter disagrees with the recommendation that Councillors holding the position of Mayor should be excluded from the Audit Committee.  The DLG notes that the composition of the Audit Committee is an issue for Council but highlights that “the most crucial component for an effective Audit Committee is its independence”.  It can be seen that the differences in view relate to different opinions on what is the most effective way to achieve an Audit Committee independent of Council management.

 

 

AUC 31 RESOLVED on the MOTION of Frank Gelonesi seconded Jayant Gulwadi that the information contained in the report on Standing Items be received.

 

 

4        Progress on Implementing Audit Recommendations                                                     

Peter Browne led the committee through the report.  There was extensive discussion of the computer system managing cash handling at Penrith Pool.  (The Audit recommended the cash register system be replaced.)

 

The General Manager left the room at approximately 10:05 and did not return.

 

It was noted that upgrading of procedures was a common theme in the audit reports and that upgrading to more recent versions of software also appeared on a few occasions.

 

AUC 32 RESOLVED on the MOTION of Frank Gelonesi seconded Jayant Gulwadi that the information contained in the report on Progress on Implementing Audit Recommendations be received

 

 

 

 The next meeting is scheduled for 1 June 2011.

 

There being no further business the Chairperson declared the meeting closed the time being 10:12am.

 

 

 


Ordinary Meeting

11 April 2011

A Leading City

 

 

 

6

Australian Local Government Women's Association 2011 NSW State Annual Conference   

 

Compiled by:               Stephen Pearson, Executive Services Officer

Authorised by:            Glenn Schuil, Senior Governance Officer   

 

Objective

We demonstrate accountability, transparency and ethical conduct

Community Outcome

A Council that behaves responsibly and ethically (5)

Strategic Response

Base our decisions on research, evidence, and our responsibility to anticipate harm before it occurs (5.2)

       

 

Executive Summary

The Australian Local Government Women’s Association (ALGWA) NSW State Annual Conference will be held in Rooty Hill from Thursday 26 to Saturday 28 May 2011.

 

Penrith City Council has six Councillor members of the ALGWA.

 

It would be appropriate for delegates to be nominated at this meeting.

Background

The Australian Local Government Women’s Association (ALGWA) was founded in 1951 with its principal aims and objectives being:

·   to assist in furthering women's knowledge and understanding of the function of local government;

·   to protect and enhance the interests and rights of women in local government;.

·   to take action in relation to any subject or activity of particular interest to women affecting local governing bodies and/or local government legislation;

·   to act in an advisory capacity to intending women candidates for local government elections;

·   to encourage women into professional careers in local government.

 

Councillor Membership of ALGWA

 

Penrith City Council has six Councillors who are members of the ALGWA (Councillors Allison, T Davies, Greenow, Guillaume, McKeown & Presdee), two of who are currently serving on the ALGWA Executive being:

 

Cr Karen McKeown:              President

Cr Jackie Greenow:       Executive Member

 

58th Annual ALGWA NSW State Conference

 

The ALGWA 2011 NSW Annual Conference will be hosted by Blacktown City Council, and is being held in Rooty Hill from Thursday 26 to Saturday 28 May 2011. The theme of the Conference is ‘Strong Women Influencing Future Trends (SWIFT)’.

The Conference will provide valuable networking opportunities combined with facilitated workshops, “hot spots” for delegates to raise issues and an outstanding program of guest speakers, featuring Robyn Moore, Australia’s most versatile female voice-over artist, presenter and key note speaker and also special guest Liz Ellis, one of Australia’s most successful commentators and netballers.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Australian Local Government Women's Association 2011 NSW State Annual Conference be received

2.     Council nominate its delegates to attend ALGWA’s 58th Annual NSW State Conference, to be held in Rooty Hill from Thursday 26 to Saturday 28 May 2011.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

11 April 2011

A Leading City

 

 

 

7

Summary of Investments and Banking and an Agency Collection Methods for the period of 1 March to 31 March 2011   

 

Compiled by:               Pauline Johnston, Expenditure Accountant

Authorised by:            Vicki O’Kelly, Group Manager - Finance   

 

Objective

We demonstrate accountability, transparency and ethical conduct

Community Outcome

A Council that manages its finances, services and assets effectively (4)

Strategic Response

Deliver services for the City and its communities, and maintain our long term financial sustainability (4.1)

       

 

Executive Summary

The purpose of this report is to provide a summary of investments,  a reconciliation of invested funds and a Agency Collection Fees for the period 1 March 2011 to 31 March 2011. The report recommends that the information contained in the report be received.

Background

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

2.   Council’s Cash Book and Bank Statements have been reconciled as at 31 March 2011.

 

 

 

Vicki O’Kelly

Responsible Accounting Officer

 

 

 

RECOMMENDATION

That:

1.       The information contained in the report on Summary of Investments and Banking and an Agency Collection Methods for the period of 1 March to 31 March 2011 be received.

2.       The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 March 2011 to 31 March 2011 be noted and accepted.

3.       The graphical investment analysis as at 31 March 2011 be noted.

4.       An Agency Collection Method as at 31 March be noted.

 

 

ATTACHMENTS/APPENDICES

1.  

Summary of Investments

4 Pages

Appendix

2.  

Agency Collection Methods

1 Page

Appendix

  


Ordinary Meeting

11 April 2011

Appendix 1 - Summary of Investments

 

 

 





Ordinary Meeting

11 April 2011

Appendix 2 - Agency Collection Methods

 

 

 

 

 

 

The following is an update of the methods to make payments to Council through various agencies.

 

 

 


A City of Opportunities

 

Item                                                                                                                                                Page

 

8        Results of the exhibition of the revised Resource Strategy and Community Engagement Strategy

 

9        Development Application DA10/0275 - Proposed 2 Lot Torrens title Subdivision at Lot 200 DP 811535 (No. 28 - 30) Grays Lane, Cranebrook. Applicant: Freeburn Surveying;  Owner: Lexie & Giovanni Cettolin

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

10      National Growth Areas Alliance - March to December 2010 Update

 

 



Ordinary Meeting

11 April 2011

A City of Opportunities

 

 

 

8

Results of the exhibition of the revised Resource Strategy and Community Engagement Strategy   

 

Compiled by:               Allegra Zakis, Strategic Planning Coordinator

Authorised by:            Paul Grimson, Sustainability & Planning Manager   

 

Objective

We have a say in our future

Community Outcome

A Council that involves, informs and responds (10)

Strategic Response

Engage our communities by creating opportunities for participation, listening, provide information, and responding (10.1)

       

 

Executive Summary

Council adopted the current Community Strategic Plan, Delivery Program, Community Engagement Strategy, Resource Strategy and Operational Plan on 21 June 2010.  The Resource Strategy and Community Engagement Strategy have now been revised to respond to comments received from the Division of Local Government, and recently issued Guidelines.

 

The revised documents were exhibited from 21 February 2011 to 21 March 2011 and no submissions were received.  It is recommended that the revised Resource Strategy 2011-2021 and Community Engagement Strategy 2011 are adopted.

Background

Council adopted the Community Strategic Plan, Delivery Program, Community Engagement Strategy, Resource Strategy and Operational Plan on 21 June 2010.  This process complied with the requirements of the Integrated Planning and Reporting Legislation.

 

Since then, the Division of Local Government released Guidelines for preparing these strategic planning documents, and provided specific comments on Council’s adopted documents.  The Resource Strategy and Community Engagement Strategy have now been updated to reflect both the Guidelines and comments from the Division of Local Government.

Revised Resource Strategy and Community Engagement Strategy

Council’s Resource Strategy includes three key elements – an Asset Management Plan, a Workforce Plan, and a long-term Financial Plan.  The Resource Strategy outlines Council’s current and future positions in relation to our assets, workforce and finances.  It outlines how we, as an organisation, plan to deliver services and manage our assets, maintain our finances and support our staff over the next ten years.  It brings together the information on our assets, workforce and finances to identify our capacity to implement Council’s adopted four year Delivery Program.

 

Revisions to the Resource Strategy included linking it more clearly with the Community Strategic Plan and Delivery Program, and clarifying Council’s capacity to deliver agreed community outcomes.  There is now more detailed information on the state of Council’s assets, including specific Asset Management Plans for transport, buildings, drainage, fleet and parks.  The key messages are the need to ensure that assets are maintained in a financially responsible manner, and finding a balance between community expectations and available resources.

 

The Workforce Plan has been expanded to include more information on addressing current challenges and managing expected future issues, such as skills shortages, the sustainability of Council’s workforce, work / life balance and organisational culture.

 

The Long Term Financial Plan, which is based on the Long Term Financial Model, has been revised to provide contemporary conservative, planned and optimistic scenarios.  The model tests whether the organisation’s asset management, workforce planning and service delivery levels are financially achievable.

 

The Community Engagement Strategy now contains more information on future engagement processes and how we will keep our communities involved in decision making processes.  It also makes it clear that engagement is an ongoing process, not limited to particular issues or plans, and that different strategies may be used to suit different situations.

Exhibition of revised documents

The revised Resource Strategy 2011-2021 and Community Engagement Strategy 2011 were placed on public exhibition from 21 February 2011 to 21 March 2011.  Consultation methods included information available at the Penrith and St Marys Council offices, on the website and notices in local papers.  No submissions were received.

 

During the exhibition period, Council officers reviewed the Resource Strategy and suggested a number of minor changes.  These include correcting typographical errors, design changes to improve readability, and reformatting the Asset Management Plan appendices to present them more efficiently.  These changes do not affect the intent or substance of the document.

 

Similarly, a number of minor changes are recommended to the Community Engagement Strategy.  These changes reflect the ongoing nature of community engagement, and include correction of minor errors and updating consultation information.  These changes do not modify the intent or substance of the document.

 

The Resource Strategy and Community Engagement Strategy have been forwarded as a CD under separate cover to Councillors.  A full copy of each document will be tabled at tonight’s meeting.

Conclusion

Council’s Resource Strategy and Community Engagement Strategy have been revised to reflect general guidelines and specific advice provided by the Division of Local Government.  The documents were exhibited and no comments were received.  Minor changes are recommended to correct errors and improve clarity.  It is recommended that the revised Resource Strategy and Community Engagement Strategy are adopted.

 

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Results of the exhibition of the revised Resource Strategy and Community Engagement Strategy be received.

2.     Council adopt the revised Resource Strategy 2011-2021 and Community Engagement Strategy 2011.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting

11 April 2011

A City of Opportunities

 

 

 

9

Development Application DA10/0275 - Proposed 2 Lot Torrens title Subdivision at Lot 200 DP 811535 (No. 28 - 30) Grays Lane, Cranebrook  Applicant:  Freeburn Surveying;  Owner:  Lexie & Giovanni Cettolin    

 

Compiled by:               Ashlee Cutter, Environmental Planner

Authorised by:            Paul Lemm, Development Services Manager   

 

Objective

We have access to what we need

Community Outcome

A City with lifestyle and housing choice in our neighbourhoods (8)

Strategic Response

Encourage housing that provides choice, achieves design excellence, and meets community needs (8.1)

       

 

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

Executive Summary

Council is in receipt of a development application for the subdivision of an existing lot into two Torrens title lots. Concurrence is required from the Department of Planning for this application which is subject to the application being initially reported to Council.  Concurrence from the Department of Planning has been received and the proposal is to proceed. In accordance with the resolution from the previous meeting the application is to be reported to Council.

Background

The application was reported to Council’s Ordinary Meeting on 29 November 2010 recommending refusal. A subsequent report prepared by Council’s Legal and Governance Department recommending approval, was considered at Council’s Ordinary meeting of 13 December 2010. Council resolved to support the SEPP 1 objection to the development standard for the application and upon receipt of concurrence from the Department of Planning.

 

The application was referred to the Department of Planning in accordance with the requirements of the guidelines for concurrence provisions. Concurrence was received from the Department of Planning on 3 March 2011.

The Proposed Development

A Torrens title subdivision of Lot 200 DP 811535 (No. 28-30) Grays Lane Cranebrook to form two lots is proposed (See Appendix No. 1 – Proposed Subdivision Plan). Proposed lots 1 and 2 are to be serviced by separate driveways with Lot 1 towards Grays Lane and the existing access off Komirra Road for Lot 2. (See Appendix No. 2 – Site and Zoning Plan).

 

The proposed areas of these lots are:

 

Lot No.

Area

1

2069.9m2

2

2139.8 m2

 

An objection to the 4,000m² minimum lot sizes under State Environmental Planning Policy No.1 - Development Standards (SEPP No.1) has been submitted with the application.

Planning Assessment

As part of the report to Council’s Ordinary Meeting, the development was assessed in accordance with the matters for consideration under Section 79C of the Environmental Planning and Assessment Act 1979.

 

Council resolved to support the information contained in the subsequent report and the State Environmental Planning Policy No.1 objection to the Development Standard.

Section 94 Contributions

Section 94 contributions are applicable to this subdivision application. Section 94 contributions were levied on the dual occupancy development under development consent no. 203/94, these were not paid.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Development Application DA10/0275 - Proposed 2 Lot Torrens title Subdivision at Lot 200 DP 811535 (No. 28 - 30) Grays Lane, Cranebrook be received.

2.       That DA10/0275 for 2 Lot Torrens title Subdivision at Lot 200 DP 811535 (No. 28 – 30) Grays Lane, Cranebrook, be approved subject to the attached conditions:

                Standard Conditions

2.1     A001 – Approved Plans

G001 - Services

G002 – Section 73

G004 – Integral Energy

L008 – Tree Preservation

L012 – Existing Landscaping

M003 – Statutory Boundary Clearances

M008 – Linen Plan

M014 –Surveyors Certificate

Q008 – Subdivision Certificate

 

Special Conditions

2.2       This condition is imposed in accordance with Penrith City Council’s Section 94 Contributions Plan(s) for Cultural Facilities. Based on the current rates detailed in the accompanying schedule attached to this Notice, $336.00 is to be paid to Council prior to a Construction Certificate being issued for this development (the rates are subject to quarterly reviews). If not paid within the current quarterly period, this contribution will be reviewed at the time of payment in accordance with the adopted Section 94 plan. The projected rates of this contribution amount are listed in Council’s Fees and Charges Schedule

Council should be contacted prior to payment to ascertain the rate for the current quarterly period. The S94 invoice accompanying this consent should accompany the contribution payment

The Section 94 Contributions Plan for Cultural Facilities may be inspected at Council’s Civic Centre, 601 High Street, Penrith

2.3       This condition is imposed in accordance with Penrith City Council’s Section 94 Contributions Plan(s) for District Open Space. Based on the current rates detailed in the accompanying schedule attached to this Notice, $5,131.00 is to be paid to Council prior to a Construction Certificate being issued for this development (the rates are subject to quarterly reviews). If not paid within the current quarterly period, this contribution will be reviewed at the time of payment in accordance with the adopted Section 94 plan. The projected rates of this contribution amount are listed in Council’s Fees and Charges Schedule

Council should be contacted prior to payment to ascertain the rate for the current quarterly period. The S94 invoice accompanying this consent should accompany the contribution payment

The Section 94 Contributions Plan for District Open Space may be inspected at Council’s Civic Centre, 601 High Street, Penrith

2.4       Prior to the issue of a Subdivision Certificate a copy of the geotechnical report indicating the soil classification for all lots shall be submitted to Penrith City Council

2.5       Prior to the issue of a Subdivision Certificate or Occupation Certificate a checklist and supporting documentation shall be submitted to the Principal Certifying Authority demonstrating that each condition of the development consent has been satisfactorily addressed

2.6       The Subdivision Certificate shall not be issued until all conditions of consent except those relating to ongoing operational matters, have been completed.

3.     The Department of Planning be given a copy of the “Notice of Determination”.

 

 

ATTACHMENTS/APPENDICES

1.  

Proposed Subdivision Plan

1 Page

Appendix

2.  

Site & Zoning Plan

1 Page

Appendix

  


Ordinary Meeting

11 April 2011

Appendix 1 - Proposed Subdivision Plan

 

 

 


Ordinary Meeting

11 April 2011

Appendix 2 - Site & Zoning Plan

 

 

 


Ordinary Meeting

11 April 2011

A City of Opportunities

 

 

 

10

National Growth Areas Alliance - March to December 2010 Update   

 

Compiled by:               Paul Battersby, Senior Environmental Planner

Authorised by:            Craig Butler, Director   

 

Objective

We have a say in our future

Community Outcome

A Council that speaks out for Penrith and our region (9)

Strategic Response

Advocate for the employment, transport, and infrastructure to ensure the region is sustainable (9.1)

        

 

Executive Summary

Council is a member of the National Growth Areas Alliance (NGAA), which represents the interests of growth area Councils across Australia. The NGAA aims to provide input to Federal Government policy and to advocate for needed infrastructure and services for member Councils.

 

The NGAA represents 24 of Australia’s fastest growing local government areas, currently housing over 3.3 million people.  Over the next 21 years the NGAA’s population will grow at double the national rate.  25% of Australia’s current metropolitan population is represented by the NGAA.

 

This report provides information on the NGAA’s activities and achievements for the period between March to December 2010 and outlines what is proposed for the coming year.

 

The report recommends that Council endorse and forward the report to all local Federal and State Members of Parliament, with the offer of a briefing about the outcomes the NGAA is seeking for Australia’s growth areas like Penrith.

Background

The NGAA formed in response to a recognition by growth area Councils that the cost of building socially vibrant, economically viable and environmentally sustainable communities is high and is projected to increase.

 

Many of these growth area Councils have identified that their capacity to deliver the quantity and quality of facilities and services required by these new communities will become increasingly compromised over time.

 

This Council has been an active member of the NGAA since its formation.  The Deputy Mayor, Councillor Jim Aitken OAM is the Deputy Chairperson.  Council’s Director, Craig Butler represents the NGAA NSW member Councils on the Executive.

 

Growth area Councils play an integral role in accommodating population growth across the nation but are not equitably equipped with public transport and social infrastructure and services or employment opportunities.

 

Cost Benefit Analysis undertaken by SGS Economics and Planning on behalf of the NGAA indicates that:

·   Growth Areas on the fringes of Australian cities are significantly disadvantaged in regard to access to jobs and services.

·   This situation will worsen without significant public funding.

·   The benefit of investment (half closing the gap between growth areas and average metropolitan areas) in jobs, transport and community services outweighs the cost by a ratio of 1.56 : 1.

·   The benefits continue well after the investment has been made.

·   These results are conservative as there are likely to be broader benefits than those quantified and some of the costs have been attributed narrowly.

NGAA Activities: March – December 2010

1.  Cost Benefit Analysis presented at UDIA National Congress

Andrew McDougall from SGS Economics and Planning and NGAA Executive Officer, Ruth Spielman presented at the National UDIA Congress in March on the Cost Benefit Analysis of Investment in Growth Areas Research, prepared by SGS for NGAA in November 2009.  The research shows that:

·   Growth areas on the fringes of Australian cities are significantly disadvantaged in regard to access to jobs and services.  This situation will worsen without significant public funding.

·   The benefit of investment (half closing the gap between fringe growth areas and average metropolitan areas) in jobs, transport and community services in fringe growth areas nationally outweighs the cost.

·   The benefits continue well after the investment has been made and include creation of jobs, increased tax revenues and a permanent boost to national GDP.

 

2.  Trades Training Centres Submission

Access to education and training is an issue for many NGAA communities.  The Government’s Trades Training Centres Program has been one means to improve this situation.  In May a submission was sent to the then Deputy Prime Minister, The Hon Julia Gillard, seeking increased investment in Trade Training Centres and other training models in outer urban growth areas.  The submission concludes:

 

The education levels in growth areas and the prevalence of trade related employment, together with the sheer number of young people, indicate that there is potential for a significant benefit from additional investment in trade training centres, and in other training models, in growth areas.

 

3.  Infrastructure Australia Submission

In late 2009, NGAA made a strategic submission to Infrastructure Australia (IA) setting out the issues for growth areas and proposals for change.  The purpose was to provide IA an understanding of growth area concerns and a context when it considers project submissions from growth Councils.  Getting the Fundamentals Right for Australia’s Infrastructure Priorities, a report by (IA) to the Coalition of Australian Governments (COAG) was released in June.  NGAA interests were covered in the Transforming Our Cities Chapter.  Details of the NGAA submission and how this has been reflected in the Infrastructure Australia report are appended to this report.

 

The report also indicates the projects that are Investment Priorities.  These are categorized as:

·   Early Stage (Initiatives address a nationally significant issue or problem, but the identification or development of the right solution is at an early stage);

·   Real Potential (Initiatives in this category clearly address a nationally significant issue or problem and there has been a considerable amount of analysis of potential solutions;

·   Threshold (Initiatives in this category have strong strategic and economic merit, and are only not ready to proceed due to a small number of outstanding issues) and

·   Ready to Proceed (Initiatives in this category meet all of IA’s criteria). 

 

Projects which are of particular interest to NGAA members and are candidates for IA funding include:

·   Melton Rail Line - Duplication and Electrification (Early Stage)

·   North West Sydney to CBD Rail Link (Early Stage)

·   Moreton Bay Rail Link and Darra to Springfield Rail and Road Project (Real Potential)

·   South West Rail Link (NSW) (Threshold)

 

The next steps in the Transforming Our Cities Chapter indicate what will be needed to achieve IA support in future.  This includes:

·   Urban infrastructure proposals will need to be well integrated with surrounding land use, and will need to leverage high quality, higher intensity land use outcomes that maximize the benefit of the infrastructure investment and contribute to a more compact, sustainable and diverse urban form

·   Proponents will be encouraged to pursue opportunities that deliver on multiple national priorities for cities, such as leveraging concurrent outcomes for increased productivity; improvements to public transport operations and accessibility; provision of opportunities for affordable, diverse and age friendly housing; showcasing water, energy and other sustainability innovations and adapting to climate change impacts.

 

IA will, working with State and Local Governments as appropriate, take a proactive role in identifying key infrastructure challenges in our capital cities and in developing best practice reform and investment solutions to those challenges.

 

The NSW membership will consider the role that they can play in advocating for the funding of appropriate projects for the region.

 

4.  Members  Meeting

A meeting for NGAA member Councils was held in June in Canberra to coincide with the Australian Local Government Association’s National General Assembly.  Advocacy in the lead up to the Federal Election was the main topic of discussion.

 

Numerous meetings were held with Ministers (Albanese), Senators (Ludlum), ministerial advisors and Federal bureaucrats.  These meetings raised the profile of the NGAA, provided cues as to how its effectiveness could be improved and identified opportunities for consideration between the organisation’s members and Federal departments. 

 

5.  NGAA/Major Cities Unit - Employment Diversity In Growth Areas

NGAA has been discussing with the Federal Government’s Major Cities Unit (MCU) urban policy in relation to growth areas and in particular employment and transport.  In July NGAA and MCU co-hosted a workshop to explore ways to increase the diversity of employment opportunities in the growth areas.  Participants included people with significant expertise across a range of sectors from all levels of Government, academia, consultancy and the development industry.  There was a focus on practical measures that can be taken.  The ideas and perspectives of this cross sectoral group were captured and a number of suggestions for action were made.

 

6.  Federal Election

There was a considerable program of activities in the lead up to the Federal Election as NGAA and member Councils took the opportunity to highlight the needs of outer urban growth areas.  Activities included:

 

·   Preparation of an election proposal and supporting information outlining the needs and the priorities of NGAA members

·   Information provided to all Parties

·   Member councils briefing local Members of Parliament (MP’s)

·   Meetings with Ministers and Shadow Ministers

·   Commissioning Auspoll to undertake a resident survey (outlined in more detail below)

·   Launch of the survey results

·   Media coverage of local project priorities and the Auspoll survey results, as well as an article outlining NGAA’s issues and proposals in “Councillor” magazine (June/July edition). 

 

The theme for the NGAA’s Election proposal was Supporting More Sustainable Growth Areas.

 

Key messages were:

·   Our families and communities are under severe pressures right now, and we need added assistance to address the lag in infrastructure and services in these areas

·   Provision of services and amenities for existing residents is required, while also ensuring new housing estates have the infrastructure and services when they are needed.  This includes more local jobs and services, better transport access and housing choices.”

·   The announcement of $200m for a Building Better Regional Cities Program is positive.  NGAA communities warrant a similar approach and amount.  The NGAA proposed the establishment of a Building Sustainable Growth Areas Program which would provide funds for infrastructure and services that respond to local needs.

·   NGAA has identified a range of projects that will provide both immediate and sustainable results, including:

Ø Infrastructure that underpins employment generation as well as addressing congestion such as road and rail improvements

Ø A package of services to assist young people to stay in school

Ø More community facilities

Ø Family support programs.

 

Outcomes included a number of commitments.  Of those NGAA had included in its advocacy were:

·   Kwinana Youth Centre $3m funding announced prior to the Election being called.

·   Bald Hills Interchange, Mt Barker , SA $22m contribution to funding pledged by Member for Mayo Jamie Briggs, should the Coalition win Government

·   Moreton Bay Rail Link $740m pledged by the Prime Minister should the Government be returned and then matched by the Opposition ($750m).

·   Str8 Talkin Youth Safety Program, Gosnells WA, $450,000 pledged by Member for Hasluck Sharryn Jackson should the Government be returned.

 

In a policy sense, population growth and infrastructure provision were in the spotlight and are two areas of keen interest for NGAA, however, urban policy was not front and centre in the campaign.  Clearly, more work remains for the NGAA to persuade all spheres of government to recognise the issues and the potential within growth areas and for them to respond with firm funded policy and project initiatives.

 

Other Announcements included:

·   Second NBN Roll Out – Of NGAA members, South Morang (Whittlesea), Springfield Lakes (Ipswich) and Mandurah were announced on 9 July  as sites for the 2nd NBN rollout

·   Building Better Regional Cities Program – announced on 18 July by the Government, included Mandurah as one of the listed cities eligible to apply.  As the program focused on regional areas outside of metropolitan locations, it was the only NGAA LGA to be included.  NGAA subsequently asked that a similar program in content and size be established for metropolitan growth areas.

 

7.  Auspoll Survey

NGAA commissioned Auspoll to undertake a resident survey to better understand the views and needs of growth area residents in regard to employment; transport/mobility; community services; and housing. (An overarching theme was infrastructure).  It was to provide information that would complement other research used in NGAA advocacy work.

 

Four Focus Groups were conducted with residents in:

·   Blacktown;

·   Camden;

·   Whittlesea; and

·   Cardinia

 

An online survey was conducted with 1608 residents selected from LGA’s in NSW, WA, VIC and QLD.

 

The key issues of concern were:

·   More forethought is needed in local infrastructure planning;

·   Local public transport does not meet growth area residents’ needs;

·   There is a lack of recreational facilities and activities to occupy young people;

·   There is a low level of satisfaction with services that support young people (such as youth workers and youth centres);

·   There is a low level of satisfaction with services designed to help families before problems arise;

·   There is a reasonably good mix of housing types in growth areas but with more housing estates appearing, this diversity may be lost;

·   There is a low level of satisfaction with the availability of rental housing; and

·   There needs to be a greater range of employment opportunities in growth areas with more long term, white collar work.

 

The issues which rated as having the most impact on voting intention were

·   Health

·   Employment

·   Education

·   Transport

 

The survey was launched in early August and attracted local and some metropolitan media coverage.

 

8.  Presentations 

The NGAA Executive Officer made presentations or was on panels at the following:

·   UDIA Victoria State Conference, 8 October, Melbourne

·   Residential Development Council of the Property Council of Australia Leaders Summit, 11 October, Adelaide

·   National Local Government Grants Commission Conference 13 October, Melbourne

·   Local Government Urban Planning & Development Summit, 19 and 20 October, Sydney

 

9.  A Sustainable Population Strategy For Australia – Demographic Change and Liveability Panel

The Executive Officer was appointed last year by Minister Tony Burke, Minister for Sustainability, Environment, Water, Population and Communities to The Sustainable Population Strategy for Australia – Demographic Change and Liveability Panel chaired by Professor Graeme Hugo.  The Panel met three times in this period and prepared a report which was released for public comment just prior to Christmas.  Particular issues for outer urban communities which the NGAA raised and which then found their way into the final report included:

·   Employment vulnerability

·   Exposure to fuel and mortgage costs

·   Travel time to work

·   Lower levels of performance on key indicators compared to average metropolitan performance

·   Lack of infrastructure and services to support growth

·   The benefit of investment in growth areas as calculated by SGS Economics and Planning in their Cost Benefit Analysis of Investment in Growth Areas

 

10.     Meetings with Members of Parliament

During this period, meetings were held with the following Ministers, Parliamentary Secretaries or their offices to appraise or update them of NGAA’s activities, good models of practice that can be built upon and proposals to meet the needs in growth areas. 

·   The Hon Peter Garrett, Minister for School Education, Early Childhood and Youth

·   Senator The Hon Kate Lundy, Parliamentary Secretary to the Prime Minister and Parliamentary Secretary for Immigration and Multicultural Affairs

·   The Hon Julie Collins, Parliamentary Secretary for Community Services

·   The Office of The Hon Simon Crean, Minister for Regional Australia, Regional Development and Local Government; Minister for the Arts

·   The Hon Tony Burke, Minister for Sustainability, Environment, Water, Population and Communities and his Office.

·   The Office of The Hon Wayne Swan, Deputy Prime Minister and Treasurer

·   The Office of the Hon Anthony Albanese, Minister for Infrastructure and Transport

·   The Office of Senator Scott Ludlam, Greens Spokesperson for Local Government, Public Transport and Sustainable Cities, amongst other portfolio areas

 

Discussion at the meetings included:

·   The impact of population growth in outer urban areas

·   The strategic planning work that NGAA Councils are doing

·   NGAA has solid research that is available

·   NGAA interests intersect with Government’s in regard to improving access to education, employment and services.  There is a need for catalytic projects (infrastructure, training and education facilities, and office development) to support these.

·   Reinforcing that growth areas can help ease pressure on cities and provide services to regional areas

·   There are huge opportunities in the growth areas for sustainable development

 

11.     Federal Budget Submission

NGAA’s Federal Budget Submission was largely prepared during this period. 

In summary, the Submission said the following:

Past Growth and Future Opportunities

Outer metropolitan growth areas have in the past been recipients of considerable population growth and they will continue to play a key role in accepting growth.  Past growth has not seen the level of infrastructure and services needed to adequately support it.  This is evident in the performance on a number of key indicators for outer metropolitan growth areas compared to average metropolitan areas.  There are also significant opportunities for these areas to be models of sustainability for the future.

Different Approach Needed

The current situation in relation to floods and calls on the Budget is understood.  At the same time, the liveability of outer metropolitan growth areas cannot be ignored.  NGAA argues for a balanced approach to the Budget so there is not continued spatial disadvantage and lost productivity in these areas and so that opportunities to change outcomes for the future are not lost. 

In accepting further growth, these areas need Government to act differently than it has in the past, in order to ensure that the growth is sustainable and the living costs are affordable.  A range of infrastructure and services, in accordance with strategic plans, will be needed.  Such infrastructure and services are designed to:

·   Support community interaction

·   Improve access to education, employment and services

·   Provide for high quality amenity and sustainable environmental outcomes

·   Increase productivity

A response which is agreed by all levels of Government and which crosses portfolios will be required, along with engagement with the private and non government sectors.  The Commonwealth Government, through its Cities Strategy and Sustainable Population Strategy is in a position to lead this new approach. 

Learning from Successes

There have been a number of success stories to date from partnerships with the Commonwealth Government and a selection of these is outlined.  NGAA proposes a range of further responses including:

 

·   community infrastructure projects

·   changes to existing community services programs

·   new community services proposals

·   facilitation of good practice growth to assist Councils which require it and

·   major strategic infrastructure projects.

Key Proposals

It was proposed that:

·   A Supporting Sustainable Population Growth Agreement through COAG be prepared and that COAG drive a new approach to Federal Government investments in the high growth outer metropolitan areas of our cities

·   More infrastructure and service funding to support the growth be provided (understanding that in the immediate future, flood affected areas will receive a disproportionate share.  It is acknowledged that some of these include outer metropolitan growth areas)

It was also suggested that the preservation of current funding streams for community and major strategic infrastructure (such as the Regional and Local Community Infrastructure Program), and for community services programs which benefit the growth areas is vital, in order to avoid compounding existing disadvantage and lost productivity. 

 

Establishment of Three Funds

The NGAA suggested that as the Budget situation stabilizes, the following initiatives to support population growth be considered: 

·   A Strategic Infrastructure Fund to support population growth;

·   A Building Sustainable Growth Areas Fund to support community infrastructure projects and planning for growth; and

·   A Community Services Growth Fund so programs can be extended to meet population growth needs.

The NGAA offered to further discuss these with the Government.

 

12.     Strategic Plan Review

NGAA’s Strategic Plan 2008-2010 is now being reviewed and updated.  Achievements from this Plan are detailed below.

 

In brief, achievements on the 2008-2010 Plan included:

Appointments

·   Chair to Steering Committee for Australian Council of Local Government (ACLG)

·   Executive Officer to Federal Government’s Sustainable Population Panel on Demographic Change and Liveability

Research Undertaken

·   Cost Benefit Analysis of Investment in Growth Areas (SGS Economics and Planning)

·   Resident Survey (Auspoll)

Relationships

·   Ministers, Shadow Ministers, advisors and officers

·   Key stakeholders in local government, development industry, community services sector

Submissions

·   Infrastructure Australia

·   Inquiry into Impact of Financial Crisis

·   Deputy PM on need for further investment in Trade Training Centres in growth areas

·   Federal Budgets

·   Federal Election

Growth areas benefitted from

·   RLCIP grants – allocated funds included a growth factor and considerable number of strategic projects funded

·   Local employment coordinators

·   Trade Training Centres funding

·   NBN roll out plan

·   Indigenous Family and Children’s Centres funding

·   Some project commitments in the lead up to the Federal Election

Issues reflected in Policy

·   Infrastructure Australia report Getting the Fundamentals Right for Australia’s Infrastructure Priorities reflects a number of things in NGAA’s submission

·   Cities Strategy Discussion Paper covers issues for growth areas and mentions NGAA

·   Sustainable Population Strategy Demographic Change and Liveability Panel report covers issues for growth areas and refers to NGAA data

Conclusion

The NGAA has been both active and successful in researching, identifying and advocating the needs of growth area Councils.  This is evidenced by the activities undertaken during 2010, particularly bringing growth area issues before Federal Members of Parliament, Department Executives and industry associations.  Submissions have been made to the Federal Budget and Infrastructure Australia, the later of which has delivered specific social and physical infrastructure benefits to member Councils.  Significantly, the NGAA has developed lasting relationships with infrastructure funding decision makers and organisations which should see continuing momentum on growth area issues.

 

Further details about the NGAA, its goals, research and submissions can be viewed at their website http://www.ngaa.org.au/ .

 

 

RECOMMENDATION

That:

1.     The information contained in the report on National Growth Areas Alliance - March to December 2010 Update be received.

2.     Council endorse and forward the report to all local Federal and State Members of Parliament, with the offer of a briefing about the outcomes the NGAA is seeking for Australia’s growth areas like Penrith.

 

ATTACHMENTS/APPENDICES

1.  

National Growth Areas Alliance - Infrastructure Australia Submission

3 Pages

Appendix

  


Ordinary Meeting

11 April 2011

Appendix 1 - National Growth Areas Alliance - Infrastructure Australia Submission

 

 

 



 


 

 

A Green City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

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A Liveable City

 

Item                                                                                                                                                Page

 

11      Outcome of the Review of the State Emergency and Rescue Management Act 1989

 

 



Ordinary Meeting

11 April 2011

A Liveable City

 

 

 

11

Outcome of the Review of the State Emergency and Rescue Management Act 1989   

 

Compiled by:               Laurie Cafarella, Co-ordinator Community Protection 

Authorised by:            Tracy Chalk, Waste and Community Protection Manager   

 

Objective

Our public spaces encourage safe and healthy communities

Community Outcome

A City with safe, inviting parks and public spaces (18)

Strategic Response

Provide safe, well-maintained public spaces and parks (18.1)

  

Previous Items:            Councillor Representation on Committees - Ordinary Meeting - 29 September 2008    

 

Executive Summary

At the meeting of 29 September 2008 Council considered a report on Councillor representation on Committees and resolved that the Mayor be re-appointed to the Local Emergency Management Committee.

 

Following a recent review of the State Emergency and Rescue Management Act 1989, changes have been made to the Emergency Management District boundaries which are outlined in this report. Those changes will not have any implications for Council. However, the criteria for the appointee to the Local Emergency Management Committee has been amended to now require that Council’s appointee, who is the Committee Chairperson, has the appropriate level of authority to commit and coordinate Council’s resources in an emergency event. The changes came into effect on 1 March 2011.

 

This report recommends that the information contained in the report be received and that the General Manager (or the General Manager’s nominee) be appointed to the Local Emergency Management Committee.

Background

The Local Emergency Management Committee (LEMC) was formed under the State Emergency and Rescue Management (SERM) Act 1989.

 

The role of the Penrith LEMC is to prepare and review disaster  management plans for the Penrith Local Government Area. Committee membership consists of representatives of the local emergency response combat and support agencies who have the responsibility for planning and overseeing responses to major emergency incidents in the Local Government area. The agencies represented on the LEMC, including Penrith City Council are, NSW Police, Fire and Rescue NSW, Cumberland Zone Rural Fire Service, Penrith VRA Rescue Service, NSW Ambulance, Sydney West Area Health Service, Nepean Blue Mountains Local Health Network, NSW Industry and Investment, Integral Energy, Telstra, RailCorp, St John Ambulance and the Department of Defence (Orchard Hills).

 

The Committee meets quarterly at various locations throughout the City. The Mayor is currently the Chairperson of the Penrith LEMC.

 

Council was advised through the District Emergency Management Committee last year that the State Emergency Management Committee was undertaking a review of the SERM Act. Formal advice was received in early February 2011 confirming that the review had been completed and amendments had been made to the SERM Act that would come into effect on 1 March 2011.

Current Situation

The amendments that were made to the SERM Act subsequent to this review, affect the composition of the NSW Emergency Management Districts and membership criteria for the LEMC’s.

 

Emergency Management Districts

Prior to the review there were 18 Emergency Management Districts across the State, each incorporating a number of Local Government Areas and LEMC’s. The District boundaries were established in 1989 and were based on NSW Police Force district boundaries. These Police district boundaries were superseded by an organisational restructure of the NSW Police Force in January 2006 with the result that the boundaries no longer aligned easily with Emergency Management District boundaries.

 

The boundary redistribution resulted in the number of Emergency Management Districts being reduced from 18 to 11 to align more closely with the Department of Premier and Cabinet regional boundaries and remain consistent with the current NSW Police Force regional boundaries.

 

This boundary redistribution does not affect LEMC areas as they align with individual Council local government area boundaries. However, Penrith City Council is now situated within an enlarged North Western Metropolitan Emergency Management District.  Other Local Government Areas situated in this District are The Hills, Blue Mountains, Parramatta, Holroyd, Hawkesbury, Blacktown, Lane Cove, Pittwater, Hornsby, Willoughby, Waringah and Ryde.

 

Local Emergency Management Committee

The role and functions of the Local and District Emergency Management Committees are presently being clarified to align with the functions of the State Emergency Management Committee.

 

The LEMC will continue to undertake local implementation of emergency management policies and projects relating to emergency prevention, preparedness, response and recovery. The District Committees will now focus on broader monitoring, coordinating and review functions across each LEMC.

 

One important outcome following on from the recent review of the SERM Act that has implications for local government, is the change made to Clause 28. This clause now more clearly defines the roles, membership of LEMC’s and the procedures that must be followed.

 

The amended Clause 28 of the SERM Act is below

 

“….28 Local Emergency Management Committees

(1) There is established by this Act a Local Emergency Management Committee for each local government area.

(2) Each such Committee is to consist of:

(a) a senior representative of the council of the relevant local government area nominated by that council, who is to be the Chairperson of the Committee, and

(b) a senior representative of each emergency services organisation operating in the relevant local government area, and

(c) representatives of such organisations providing services in functional areas in the relevant local government area as the council of that area may from time to time determine, and

(d) the Local Emergency Operations Controller for the relevant local government area.

(3) The Chairperson of a Committee is to be a person who has the authority of the council to co-ordinate the use of the council's resources in the prevention of, preparation for, response to and recovery from emergencies.

(4) (Repealed)

(5) The representative of an organisation is to be nominated by the organisation.

(6) (Repealed)

(7) Schedule 2 has effect with respect to the members and procedure of a Local Emergency Management Committee.”

 

Briefly, the changes to Clause 28 that are of relevance to Council are contained within Clause 28 (2) and (3). The changes now require that an LEMC must include a senior representative of council who is the chairperson of the Committee. The Chairperson provides executive support to the Committee and must have the authority of Council to co-ordinate the use of the council's resources in the prevention of, preparation for, response to and recovery from emergencies.

 

At the meeting of 29 September 2008, Council considered a report on Councillor representation on Committees and resolved to appoint the Mayor to the LEMC. However, under the new provisions of Clause 28 of the SERM Act, Council is required to appoint a representative to the LEMC, with the appropriate level of authority to commit and coordinate Council resources in am emergency event. Consequently, it is considered appropriate that Council appoint the General Manager (or the General Manager’s nominee) to the LEMC.

 

Conclusion

The changes that have been made to the Emergency Management Districts, whilst reducing the overall number from 18 to 11, has provided an opportunity at State level to maximise the use of available resources and improve coordination and consistency with respect to operational support and policy implementation. The changes will also reduce the burden on emergency management agency personnel that are required to attend large numbers of LEMC meetings and activities. This change will have minimal impact on Penrith Council.

 

However, the new criteria contained in Clause 28 of the SERM Act  now require that Council appoint a person to the LEMC that has the appropriate level of  delegated authority as outlined in this report.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Outcome of the Review of the State Emergency and Rescue Management Act 1989 be received.

2.     The General Manager (or the General Manager’s nominee) be appointed to the Penrith Local Emergency Management Committee.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

A Vibrant City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled