2 September 2011
Dear Councillor,
In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 5 September 2011 at 7:30PM.
Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.
Yours faithfully
Alan Stoneham
General Manager
BUSINESS
1. LEAVE OF ABSENCE
2. APOLOGIES
3. CONFIRMATION OF MINUTES
Ordinary Meeting - 15 August 2011.
4. DECLARATIONS OF INTEREST
Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)
Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)
5. ADDRESSING COUNCIL
6. MAYORAL MINUTES
7. NOTICES OF MOTION TO RESCIND A RESOLUTION
8. NOTICES OF MOTION AND QUESTIONS ON NOTICE
9. ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES
Access Committee Meeting - 3 August 2011.
Policy Review Committee Meeting - 22 August 2011.
10. DELIVERY PROGRAM REPORTS
11. REQUESTS FOR REPORTS AND MEMORANDUMS
12. URGENT BUSINESS
13. COMMITTEE OF THE WHOLE
Monday 5 September 2011
table of contents
ADVANCE AUSTRALIA FAIR
STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE
PRAYER
COUNCIL CHAMBER seating arrangements
meeting calendar
confirmation of minutes
PROCEDURE FOR ADDRESSING COUNCIL MEETING
MAYORAL MINUTES
report and recommendations of committees
DELIVERY program reports
ADVANCE AUSTRALIA FAIR
Australians all let us rejoice,
For we are young and free;
We’ve golden soil and wealth for toil;
Our home is girt by sea;
Our land abounds in nature’s gifts
Of beauty rich and rare;
In history’s page, let every stage
Advance Australia Fair.
In joyful strains then let us sing,
Advance Australia Fair.
Beneath our radiant Southern Cross
We’ll toil with hearts and hands;
To make this Commonwealth of ours
Renowned of all the lands;
For those who’ve come across the seas
We’ve boundless plains to share;
With courage let us all combine
To Advance Australia Fair.
In joyful strains then let us sing,
Advance Australia Fair.
Statement of Recognition of Penrith City’s
Aboriginal and Torres Strait Islander
Cultural Heritage
Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.
Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.
We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.
PRAYER
“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life. We come together as representatives of our community to make decisions that will benefit this city and the people within it.
We come not in a spirit of competition, not as adversaries, but as colleagues. Help us to treat each other with respect, with dignity, with interest and with honesty. Help us not just to hear the words we say, but also to hear each others hearts. We seek to be wise in all that we say and do.
As we meet, our concern is for this city. Grant us wisdom, courage and strength.
Lord, help us. We pray this in the name of Jesus Christ our Lord. Amen.”
For members of the
public addressing the meeting
Council Chambers
Group
Managers
Seating Arrangements
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Group
Managers
2011 MEETING CALENDAR
January 2011 - December 2011
(adopted by Council on 29 November 2010, amended by Council on 28 February 2011, revised March 2011)
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TIME |
JAN |
FEB |
MAR |
APRIL |
MAY |
JUNE |
JULY |
AUG |
SEPT |
OCT |
NOV |
DEC |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
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Ordinary Council Meeting |
7.30pm |
|
7 |
|
11v |
2 |
|
|
15#@ |
5ü |
10∞ |
7 |
12 (7.00pm) |
|
28#@ |
21 |
|
30#* |
27 |
18 |
|
19^ (7.00pm) |
|
21# |
|
||
Policy Review Committee |
7.30pm |
|
|
14 |
4 |
9 |
6 |
4 |
1 |
|
|
14 |
5 |
31 |
21 |
|
|
|
|
|
22 |
26 |
31 |
|
|
||
Operational Plan Public Forum
|
6.00pm |
|
|
|
|
Wed 4 |
|
|
|
|
|
|
|
v |
Meeting at which the Draft Operational Plan for 2011-2012 is adopted for exhibition |
* |
Meeting at which the Operational Plan for 2011-2012 is adopted |
# |
Meetings at which the Operational Plan quarterly reviews are presented |
@ |
Delivery Program progress reports |
^ |
Election of Mayor/Deputy Mayor |
ü |
Meeting at which the 2010-2011 Annual Statements are presented |
∞ |
Meeting at which any comments on the 2010-2011 Annual Statements are presented |
- Extraordinary Meetings are held as required.
- Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).
Should you wish to address Council, please contact the Senior Governance Officer, Glenn Schuil.
OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE
COUNCIL CHAMBERS
ON MONDAY 15 AUGUST 2011 AT 7:35PM
Prior to the commencement of the Ordinary meeting, the General Manager advised that the Deputy Mayor was unexpectedly absent and therefore a Councillor would need to be nominated to Chair the meeting.
181 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Greg Davies that Councillor Ross Fowler OAM chair the Ordinary Meeting of 15 August 2011.
NATIONAL ANTHEM
The meeting opened with the National Anthem.
STATEMENT OF RECOGNITION
Councillor Ross Fowler OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.
PRAYER
The Council Prayer was read by the Rev Neil Checkley.
PRESENT
Councillor Ross Fowler OAM, Councillors Kaylene Allison, Robert Ardill, Kevin Crameri OAM, Greg Davies, Mark Davies, Tanya Davies, Ben Goldfinch, Jackie Greenow, Prue Guillaume, Marko Malkoc, Karen McKeown, Kath Presdee and John Thain.
APOLOGIES |
182 RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Kevin Crameri OAM that an apology be received from the Deputy Mayor, Councillor Jim Aitken OAM. |
CONFIRMATION OF MINUTES - Ordinary Meeting - 18 July 2011 |
183 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Greg Davies that the minutes of the Ordinary Meeting of 18 July 2011 be confirmed. |
DECLARATIONS OF INTEREST
Councillor Robert Ardill declared a Non Pecuniary Conflict of Interest – Significant in Item 18 – Proposed Development of Andrews Road Baseball Facility as he is an active member of the Club that is the subject of the report. Councillor Ardill stated that he would take no part in the debate and would leave the Chamber during consideration of the item.
Councillor Kevin Crameri OAM declared a Non Pecuniary Conflict of Interest – Less than Significant in Item 11 – Development Applications DA 11/0511, DP11/0512, DA11/0514, DA11/0515, DA11/0516, DA11/0517 for Subdivision of the Western Precinct, St Marys Release Area (Jordan Springs) Lot 1036 DP 1149525 (No. 1070 – 1170) The Northern Road, Llandilo, as he is a resident of the adjoining Llandilo area. He stated that his residence is some distance from the proposed development and that it would not affect him, and therefore he would remain in the Chamber for consideration of the item.
Councillor Ross Fowler OAM declared a Pecuniary Interest in Item 4 of the Committee of the Whole – Commercial Matter - Council Property – Leasing of Suite 102 at Community Connection to AFFORD, as he is a Director of the applicant in this matter. Councillor Fowler OAM stated that the would take no part in the debate and would leave the Chamber during consideration of the item.
SUSPENSION OF STANDING ORDERS |
184 RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Ben Goldfinch that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:40 pm. |
Mr Bruno Zinghini
Item 10 – Development Application DA 11/0025 Proposed Health Facility Lot 2 DP 157408 (No. 26) Gidley Street, St Marys. Applicant: Savills Project Management; Owner: State Property Authority
Mr Zinghini, the applicant, spoke in support of the proposal and briefly outlined the advantages for the local community of locating the proposed development in this area. Mr Zinghini went on to provide a project description and noted the support received from the Minister for Health when selecting this site for the proposal.
Mr Frank Bonneville
Item 10 – Development Application DA 11/0025 Proposed Health Facility Lot 2 DP 157408 (No. 26) Gidley Street, St Marys. Applicant: Savills Project Management; Owner: State Property Authority
Mr Bonneville, spokesperson for applicant, spoke in support of the proposed development. Mr Bonneville went on to outline the health services that would be provided by the development to the community and noted the advantage of providing a wide range of services in one location. Mr Bonneville stated that the proposal would improve service delivery in the area and would benefit the local population.
Mr Arthur Ilias
Item 11 – Development Applications DA 11/0511, DP11/0512, DA11/0514, DA11/0515, DA11/0516, DA11/0517 for Subdivision of the Western Precinct, St Marys Release Area (Jordan Springs) Lot 1036 DP 1149525 (No. 1070 – 1170) The Northern Road, Llandilo. Applicant: Maryland Development Company Pty Ltd; Owner: St Marys Land Ltd.
Mr Ilias, spokesperson for the applicant, spoke in favour of the proposed development. Mr Ilias stated that the loss of existing trees should be negligible when compared to the tracts of high quality vegetation that will be provided throughout the site. Mr Ilias outlined the benefits of the proposal to the local community, including infrastructure and much needed housing. Mr Ilias also noted the proposal was a response to local community demand and that there was an ongoing commitment to providing jobs in the local area.
Mr Geoff Brown
Item 11 – Development Applications DA 11/0511, DP11/0512, DA11/0514, DA11/0515, DA11/0516, DA11/0517 for Subdivision of the Western Precinct, St Marys Release Area (Jordan Springs) Lot 1036 DP 1149525 (No. 1070 – 1170) The Northern Road, Llandilo. Applicant: Maryland Development Company Pty Ltd; Owner: St Marys Land Ltd.
Mr Brown, an affected person, spoke in opposition to the proposed development, and addressed the meeting concerning the species impact statement. Mr Brown stated that the proposed regional park would not sufficiently offset the loss of Cumberland Plain Woodland.
Procedural Motion 185 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Robert Ardill that an extension of time be granted to Mr Geoff Brown to enable him to conclude his address to the meeting. |
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Mr Brown concluded by outlining the environmental damage to trees in the Penrith local government area, including extensive dieback in some areas.
Mr David Bowen
Item 11 – Development Applications DA 11/0511, DP11/0512, DA11/0514, DA11/0515, DA11/0516, DA11/0517 for Subdivision of the Western Precinct, St Marys Release Area (Jordan Springs) Lot 1036 DP 1149525 (No. 1070 – 1170) The Northern Road, Llandilo. Applicant: Maryland Development Company Pty Ltd; Owner: St Marys Land Ltd.
Mr Bowen, an interested citizen, spoke in opposition to the proposed development on environmental grounds. Mr Bowen outlined his concerns over the removal of Cumberland Plain Woodland and that it has been listed as critically endangered, stating that the proposal could be detrimental to bushland areas.
Councillor Mark Davies left the meeting, the time being 8:07 pm.
Mr Bowen went on the outline the possible consequences of any proposed deforestation, including reduced air quality, increasing the carbon footprint and temperature in the area.
Councillor Mark Davies returned to the meeting, the time being 8:08 pm.
Mr Bowen concluded by stating that the need for a high biodiversity, including sufficient bird habitat, is crucial to the integrity of the environment.
Mr Patrick Darley-Jones
Item 11 – Development Applications DA 11/0511, DP11/0512, DA11/0514, DA11/0515, DA11/0516, DA11/0517 for Subdivision of the Western Precinct, St Marys Release Area (Jordan Springs) Lot 1036 DP 1149525 (No. 1070 – 1170) The Northern Road, Llandilo. Applicant: Maryland Development Company Pty Ltd; Owner: St Marys Land Ltd.
Mr Darley-Jones, an affected citizen, spoke in opposition to the proposal. Mr Darley-Jones stated that there was not sufficient opportunity for the community to comment on the species impact statement that was prepared for this proposal as it was not made public. He went on to state that regional parks were not a sufficient trade-off for the removal of the Cumberland Plain Woodland. Mr Darley-Jones concluded by outlining the environmental effects that could occur as a result of removing the woodland.
RESUMPTION OF STANDING ORDERS |
186 RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Robert Ardill that Standing Orders be resumed, the time being 8:15 pm. |
Notices Of Motion
1 Request for Councillor Prue Guillaume to provide an unreserved written public apology |
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187 A MOTION was moved by Councillor Mark Davies seconded Councillor Robert Ardill that Council request Councillor Prue Guillaume to provide an unreserved written public apology to Councillor Robert Ardill, Councillor Mark Davies and the Member for Mulgoa, Councillor Tanya Davies regarding the inaccurate and irresponsible comments made to the media (Penrith Press, 15/7/2011) titled ‘Libs urged childcare cut claim’.
The MOTION was PUT.
The MOTION was LOST.
Councillors Greg Davies and Marko Malkoc called for a DIVISION.
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Procedural Motion 187 RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Ben Goldfinch that Item 16 – Tender Reference 25-10/11 for the provision of Grave Digging Services be dealt with at the conclusion of Committee of the Whole. |
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Reports of Committees
1 Report and Recommendations of the Local Traffic Committee Meeting held on 1 August 2011 |
188 RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Marko Malkoc that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 1 August, 2011 be adopted. |
2 Report and Recommendations of the Policy Review Committee Meeting held on 1 August 2011 |
189 RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Kath Presdee that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 1 August, 2011 be adopted. |
DELIVERY PROGRAM REPORTS
Having previously declared a Pecuniary Conflict of Interest – Significant, Councillor Robert Ardill left the meeting, the time being 8:47 pm.
A LIVEABLE CITY
190 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Kevin Crameri OAM that consideration of this matter be deferred to the Policy Review Committee meeting of 22 August 2011. |
Councillor Ardill returned to the meeting, the time being 8:49 pm.
A CITY OF OPPORTUNITIES
10 Development Application DA11/0025 Proposed Health Facility Lot 2 DP 157408 (No. 26) Gidley Street, St Marys Applicant: Savills Project Management; Owner: State Property Authority Councillor Robert Ardill left the meeting, the time being 8:50 pm
Councillor John Thain left the meeting, the time being 8:50 pm
Councillors Robert Ardill and John Thain returned to the meeting, the time being 8:51 pm.
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191 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ben Goldfinch That: 1. The information contained in the report on Development Application DA11/0025 Proposed Health Facility Lot 2 DP 157408 (No. 26) Gidley Street, St Marys be received. 2. The objection pursuant to State Environmental Planning Policy No. 1 – Development Standards to the minimum landscaped area and maximum external wall height provisions under Clause 12(3) of Penrith Local Environmental Plan 1998 (Urban Land) be supported. 3. The information contained in the report on Development Application DA11/0025 Proposed Health Facility Lot 2 DP 157408 (No. 26) Gidley Street, St Marys be approved subject to the following conditions: Standard Conditions 3.1 A001 Approved plans A029 Hours of operation and delivery times A039 Graffiti D001 Implement approved sediment and erosion control measures D009 Covering of waste storage area E003 Structural alterations E006 Disabled access and facilities E009 Annual fire safety – essential fire safety (Class 2-9 buildings) E01A BCA compliance for Class 2-9 G002 Section 73 G004 Integral Energy H001 Stamped plans and erection of site notice (Class 2-9) H002 Provision of site facilities prior to commencement of construction works H003 Traffic safety during construction H006 Implement waste management plan H041 Hours of construction work K221 Access car parking and manoeuvring Q001 Notice of commencement and appointment of PCA Special Conditions 3.2 The Drug and Alcohol Services is to be non-invasive and no drug dosing or drug administration (methadone) in relation to the Drug and Alcohol Service shall take place in the centre. Medication may be administered as part of the Mental Health and Community Health Services 3.3 A closed circuit television (CCTV) system shall be installed at the entrance/exit to the Health Services Facility prior the occupation of the building 3.4 Automatic gates or roller door to be installed at the entrance to the car park area and shall be kept locked outside of normal business hours and/or controlled by a swipe card system (or similar) 4. The individuals who made a submission be advised of Council’s decision and of the consideration given to their concerns. 5. A formal request be made to the applicant to consider the provision of additional disabled car parking spaces onsite, with the matter to be dealt with under delegated authority, following these discussions.
In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:
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11 Development Applications DA11/0511, DA11/0512, DA11/0514, DA11/0515, DA11/0516, DA11/0517 for Subdivision of the Western Precinct, St Marys Release Area (Jordan Springs) Lot 1036 DP 1149525 (No.1070 - 1170) The Northern Road, Llandilo Applicant: Maryland Development Company Pty Ltd; Owner: St Marys Land Ltd
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192 A MOTION was moved by Councillor Greg Davies seconded Councillor John Thain That: 1. The information contained in the report on Development Applications DA11/0511, DA11/0512, DA11/0514, DA11/0515, DA11/0516, DA11/0517 for Subdivision of the Western Precinct, St Marys Release Area (Jordan Springs) Lot 1036 DP 1149525 (No.1070 - 1170) The Northern Road, Llandilo be received.
2. That Council form the opinion that the subject applications do not have a ‘significant effect’ on threatened species, population or an ecological community as concluded in the Independent Peer Review carried out by Dr Trevor Hawkeswood and discussed throughout this report.
3. Development Application DA11/0511 for Subdivision of the Western Precinct, St Marys Release Area (Jordan Springs) – Lot 1036 DP 1149525, (Nos. 1070 - 1170) The Northern Road, Llandilo be approved subject to the following conditions:
3.1 A001 Approved plans A005 Integrated approval authority’s consent A042 Asset protection zones in bush fire areas A044 Compliance with NSW Rural Fire Service GTAs A046 Obtain Construction Certificate before commencement of works B004 Dust B005 Mud/soil C003 Uncovering relics D001 Sediment and erosion control measures D002 Spray grass D005 No filling without prior approval D06A Validation of fill material D009 Covering of waste storage area D010 Appropriate disposal of excavated or other waste D013 Traffic noise and acoustic report D014 Plant and equipment noise G001 Installation of services and service clearances G002 Section 73 G004 Integral Energy clearance H01F Stamped plans and erection of site notice H002 Provision of site facilities prior to commencement of construction works H012 Site classification H041 Hours of construction work K101 Works at no cost to Council K201 Sediment and erosion control K202 Roads Act K205 CC for subdivision works K206 Road design criteria table K301 Sediment and erosion control - installation K304 Matters to be addressed prior to commencement of subdivision works K401 Erosion and sediment control – during construction K404 Services underground K405 Street lighting K406 Drainage connection K407 Major filling K408 Soil testing K504 Restriction as to user and positive covenant K507 Line marking and signage K510 Street signs K511 Bond for final wearing course K513 Maintenance bond K514 Subdivision compliance documentation L001 Approved landscaping plans L002 Landscaping construction L003 Landscaping report requirements L005 Planting of plant material L006 Australian Standard landscaping requirements L007 Tree protection measures L008 Tree Preservation Order L009 Tree preservation order M001 Prior to subdivision work M007 Street lighting M008 Linen plan M009 88B Instrument M011 Soil testing M013 Street trees M014 Surveyors Certificate P001 Costs P002 Fees associated with Council land Q001 Notice of commencement and appointment of PCA Q008 Subdivision Certificate
3.2 The following aspect in relation to Crime Prevention through Environmental Design (CTPED) principles should incorporated into the development:
Lighting · All street lighting shall be designed in accordance with Council’s Public Domain Lighting Policy, and in accordance with Integral Energy standards and requirements. · All pedestrian and cycle networks and bus stops shall be well lit in accordance with the abovementioned standards. · Lighting should take into account all vegetation and landscaping that may act as an entrapment spot or obscure the effectiveness of the lighting. · Lighting should be consistent in order to reduce the contrast between shadows and illuminated areas. · Lighting should have a wide beam of illumination, which reaches the beam of the next light, or the perimeter of the site or area being traversed.
Landscaping · Street Tree planting and planting along pedestrian / cycle pathways should promote passive surveillance and clear lines of sight. Any trees should have a high canopy so as not to provide concealment opportunities. Dense shrubs and heavy undergrowth should be avoided along the pathways. · The pedestrian / cycle pathways will be marked and signposted to clearly delineate which portion of the pathway should be used by pedestrians, and which should be used by cyclists. · Trees within public reserve areas must also have a high canopy and minimal undergrowth to enable passive surveillance, promote clear lines of sight and reduce entrapment spots. Dense shrubs must be avoided.
3.3 The soil salinity management measures outlined within the Western Precinct Plan must be implemented during construction. The measures and recommendations outlined by Geotech Testing Pty Ltd in their correspondence dated 8 March 2010 (Ref: 7508/23-AA Final Revised) are also to be adopted and implemented as a part of the development.
3.4 The development shall be carried out in accordance with the procedures set out in the Western Precinct Contamination Management Plan and the conditions and procedures set out in the Site Audit Statements relating to the Western Precinct.
3.5 Dust suppression techniques are to be employed during construction to reduce any potential nuisances to surrounding properties.
3.6 All soil material stockpiled for future use on the site is to be stored in such a manner so as to minimise dust.
3.7 For development within Stage 3A, noise levels from or in the premises shall not exceed the relevant noise criteria detailed in ‘Lend Lease Stage 3 Development Jordan Springs: Noise Impact Assessment’ prepared by Sinclair Knight Merz (SKM) and dated 19 July 2011. The recommendations provided in the above-mentioned acoustic report shall be implemented and incorporated into the design and construction of future dwellings on the site and (where relevant) shall be shown on plans accompanying the Construction Certificate application.
The provisions of the Protection of the Environment Operations Act 1997 apply to the development, in terms of regulating offensive noise.
3.8 Prior to the issue of a Subdivision Certificate, a positive covenant is to be registered against the new land titles for lots 3122, 3123, 3124, 3139, 3090, 3091 and 3092, that:
(a) refers to the ‘Lend Lease Stage 3 Development Jordan Springs: Noise Impact Assessment’ prepared by Sinclair Knight Merz (SKM) and dated 19 July 2011 (b) stipulates the noise criteria as outlined in the above document and ensures that it be achieved (c) provides advice on the mechanisms required for that lot to meet the criteria.
3.9 Corner lots need to be designed to ensure that the driveway is located a minimum of 6 metres from the tangent point of the intersection to comply with the Australian Standards 2890.
3.10 All sites are to be benched in the subdivision to limit cut and fill to be minimal on the site and negate the need for retaining walls.
3.11 Those proposed lots will zero allotments need to be identified in the 88b instrument. The lots need to be benched to ensure that no earthworks are required within the easement so that access for maintenance is not hindered by varying ground level. Alternatively, the dwellings need to be designed with dropped edge beams to contain the cut and fill and ensure that the easement remains at a natural ground level after the construction of a dwelling at zero allotment.
3.12 All RTA conditions are to be applied received from the SRDAC reference ID 09M1255v10-11, ID 09M1255 v6-9 and ID 09M1255 vol 2 –SYD09/00603.
3.13 Pedestrian, bus and cycle facilities are to be consistent with the Development Control Strategy.
3.14 All bicycle path construction is to be in accordance with the relevant provisions of the RTA’s NSW Bicycle Guidelines and AUSTROADS Guide to Traffic Engineering Practice – Part 14 Bicycles.
3.15 The conditions outlined in the Bush Fire Safety Authority issued by the NSW Rural Fire Services dated 22 June 2011, shall be incorporated into the development where applicable.
3.16 The conditions outlined in the Bush Fire Safety Authority issued by the NSW Rural Fire Services dated 22 June 2011, shall be incorporated into the development where applicable.
3.17 The conditions outlined in the General Terms of Approval from the NSW Department of Primary Industries – Fisheries shall be adhered to where appropriate.
3.18 Prior to the issue of a Construction Certificate, documentary evidence from a suitably qualified archaeological consultant shall be submitted to the Principal Certifying Authority (PCA) confirming satisfactory completion of any required archaeological salvage works on the site. A copy of the precinct-wide Section 90 consent previously issued by the Department of Environment, Climate Change and Water (DECCW) shall also be submitted to the PCA prior to the issue of a Construction Certificate.
Should any archaeological relics be uncovered during the course of the works, no further work shall be undertaken until further directed by Penrith City Council or the NSW Heritage Office.
The applicant is advised that depending on the possible significance of the relics, an archaeological assessment and an excavation permit under the Heritage Act 1977 may be required before any further work can be recommenced in that area of the site.
3.19 All works/regulatory signposting associated with the proposed development are to be at no cost to the Roads & Traffic Authority.
3.20 All demolition and construction vehicles are to be contained wholly within the site and vehicles must enter the site before stopping. A construction zone will not be permitted on The Northern Road.
3.21 Temporary on-site detention and erosion and sediment control basins shall be provided generally on accordance with the concept plans lodged for the development approval prepared by J Wyndham Prince, reference number 9115, sheets DA01 – DA17, revision D, dated 11/05/2011.
Engineering plans and supporting calculations for the on-site detention system are to be prepared by a qualified Hydrologic/Hydraulic Engineer and shall accompany the application for a Construction Certificate.
An operation and maintenance manual shall be approved by the Certifying Authority as part of the Construction Certificate documentation.
3.22 Prior to the issue of a Construction Certificate the Certifying Authority shall ensure that the on-site detention system has been designed in accordance with Penrith City Council’s Design and Construction Guidelines and Construction Specification for Civil Works.
3.23 Prior to the issue of a Construction Certificate a Construction Traffic Management Plan detailing construction vehicle routes, number of trucks, hours of operation, access arrangements and traffic control shall be submitted to Penrith City Council.
3.33 Prior to the issue of a Construction Certificate the Certifying Authority shall ensure that the design of the roundabout at the intersection of Road No’s 9 & 25 complies with Austroads guidelines. The roundabout is to incorporate pedestrian refuge facilities and bicycle crossing facilities. The provision of irrigation and drainage for landscaping is also to be incorporated.
3.34 Prior to the issue of a Subdivision Certificate, the Principal Certifying Authority shall ensure that all works relating to the utility service lead in works within public road reserves have been inspected and approved by Penrith City Council.
3.35 Prior to the issue of the Subdivision Certificate street trees are to be planted in accordance with the street tree plans numbered WP V3a STP Issue C dated 19/05/2011 & WP V3a STP2 Issue C dated 19/05/2011.
Prior to the planting of street trees, the street tree plan, plant species and location are to be approved by Penrith City Council. In this regard, please contact Council’s Development Services Unit on 4732 7777.
3.36 Prior to the issue of a Subdivision Certificate the treatment of the intersection of The Northern Road / Borrowdale Way shall be constructed to the satisfaction of the Roads & Traffic Authority and Penrith City Council.
3.37 Prior to the issue of a Subdivision Certificate the proposed traffic signals at the intersection of Road No’s 8, 20 & 21 are to be implemented to the satisfaction of the Roads & Traffic Authority and Penrith City Council.
3.38 The temporary on-site detention system and erosion and sediment control system shall be maintained by the person with the benefit of the development consent until development runoff is diverted into the ultimate water quality / detention system and the temporary system has been decommissioned. A minimum 12 month maintenance period will apply to the ultimate water quality / detention system when completed.
3.39 The site is subject to the provisions of the St Marys Penrith Planning Agreement, as amended. The applicant is reminded of the obligations under the Planning Agreement with regard to the delivery of certain infrastructure and services as part of the development of the Western Precinct. All works shall be carried out in accordance with the requirements of the St Marys Penrith Planning Agreement, as amended.
3.40 The site is subject to the provisions of the St Marys Development Agreement. The applicant is reminded of the obligations under the Development Agreement with regard to the delivery of certain infrastructure and services as part of the development of the Western Precinct. All works shall be carried out in accordance with the requirements of the St Marys Development Agreement, as amended. The provision of affordable housing lots shall be made to the Centre for Affordable Housing in accordance with Clause 17 of the Development Agreement.
3.41 An arborist report relating to the trees proposed to be retained shall be submitted and approved prior to the issue of a Construction Certificate. The arborist report shall include consideration of the proposed extend of cut and fill works to confirm whether the trees can be retained on the site. The report should also specify tree protection measures to ensure that the trees proposed for retention have the best possible chance of surviving the proposed works.
3.42 The existing tree schedule (attached to the Tree Plan) provided with this application is to be updated to include justification to substantiate the proposed removal of all trees. These further details must be submitted to Council for consideration and approval prior to the issue of a Construction Certificate.
4. Development Application DA11/0512 for Subdivision of the Western Precinct, St Marys Release Area (Jordan Springs) – Lot 1036 DP 1149525, (Nos. 1070 - 1170) The Northern Road, Llandilo be approved subject to the following conditions:
4.1 A001 Approved plans A005 Integrated approval authority’s consent A042 Asset protection zones in bush fire areas A044 Compliance with NSW Rural Fire Service GTAs A046 Obtain Construction Certificate before commencement of works B004 Dust B005 Mud/soil C003 Uncovering relics D001 Sediment and erosion control measures D002 Spray grass D005 No filling without prior approval D06A Validation of fill material D009 Covering of waste storage area D010 Appropriate disposal of excavated or other waste D013 Traffic noise and acoustic report D014 Plant and equipment noise G001 Installation of services and service clearances G002 Section 73 G004 Integral Energy clearance H01F Stamped plans and erection of site notice H002 Provision of site facilities prior to commencement of construction works H012 Site classification H041 Hours of construction work K101 Works at no cost to Council K201 Sediment and erosion control K202 Roads Act K205 CC for subdivision works K206 Road design criteria K207 Road safety audit K213 Water quality K224 Inter-allotment drainage K225 Bus stops K301 Sediment and erosion control - installation K304 Matters to be addressed prior to commencement of subdivision works K401 Erosion and sediment control – during construction K404 Services - underground K405 Street lighting K406 Drainage connection K407 Major filling K408 Soil testing K503 Stormwater compliance K504 Restriction as to user and positive covenant K507 Line marking and signage K510 Street signs K511 Bond for final wearing course K513 Maintenance bond K514 Subdivision compliance documentation L001 Approved landscaping plans L002 Landscaping construction L003 Landscaping report requirements L005 Planting of plant material L006 Australian Standard landscaping requirements L007 Tree protection measures L008 Tree Preservation Order L009 Tree preservation order M001 Prior to subdivision work M007 Street lighting M008 Linen plan M009 88B Instrument M011 Soil testing M013 Street trees M014 Surveyors Certificate P001 Costs P002 Fees associated with Council land Q001 Notice of commencement and appointment of PCA Q008 Subdivision Certificate
4.2 The following aspect in relation to Crime Prevention through Environmental Design (CTPED) principles should incorporated into the development:
Lighting · All street lighting shall be designed in accordance with Council’s Public Domain Lighting Policy, and in accordance with Integral Energy standards and requirements. · All pedestrian and cycle networks and bus stops shall be well lit in accordance with the abovementioned standards. · Lighting should take into account all vegetation and landscaping that may act as an entrapment spot or obscure the effectiveness of the lighting. · Lighting should be consistent in order to reduce the contrast between shadows and illuminated areas. · Lighting should have a wide beam of illumination, which reaches the beam of the next light, or the perimeter of the site or area being traversed.
Landscaping · Street Tree planting and planting along pedestrian / cycle pathways should promote passive surveillance and clear lines of sight. Any trees should have a high canopy so as not to provide concealment opportunities. Dense shrubs and heavy undergrowth should be avoided along the pathways. · The pedestrian / cycle pathways will be marked and signposted to clearly delineate which portion of the pathway should be used by pedestrians, and which should be used by cyclists. · Trees within public reserve areas must also have a high canopy and minimal undergrowth to enable passive surveillance, promote clear lines of sight and reduce entrapment spots. Dense shrubs must be avoided.
4.3 The soil salinity management measures outlined within the Western Precinct Plan must be implemented during construction. The measures and recommendations outlined by Geotech Testing Pty Ltd in their correspondence dated 8 March 2010 (Ref: 7508/23-AA Final Revised) are also to be adopted and implemented as a part of the development.
4.4 The development shall be carried out in accordance with the procedures set out in the Western Precinct Contamination Management Plan and the conditions and procedures set out in the Site Audit Statements relating to the Western Precinct.
4.5 Dust suppression techniques are to be employed during construction to reduce any potential nuisances to surrounding properties.
4.6 All soil material stockpiled for future use on the site is to be stored in such a manner so as to minimise dust.
4.7 Corner lots need to be designed to ensure that the driveway is located a minimum of 6 metres from the tangent point of the intersection to comply with the Australian Standards 2890.
4.8 All sites are to be benched in the subdivision to limit cut and fill to be minimal on the site and negate the need for retaining walls.
4.9 Those proposed lots will zero allotments need to be identified in the 88b instrument. The lots need to be benched to ensure that no earthworks are required within the easement so that access for maintenance is not hindered by varying ground level. Alternatively, the dwellings need to be designed with dropped edge beams to contain the cut and fill and ensure that the easement remains at a natural ground level after the construction of a dwelling at zero allotment.
4.10 All RTA conditions are to be applied received from the SRDAC reference ID 09M1255v10-11, ID 09M1255 v6-9 and ID 09M1255 vol 2 –SYD09/00603.
4.11 Pedestrian, bus and cycle facilities are to be consistent with the Development Control Strategy.
4.12 All bicycle path construction is to be in accordance with the relevant provisions of the RTA’s NSW Bicycle Guidelines and AUSTROADS Guide to Traffic Engineering Practice – Part 14 Bicycles.
4.13 The conditions outlined in the Bush Fire Safety Authority issued by the NSW Rural Fire Services dated 22 June 2011, shall be incorporated into the development where applicable.
4.14 Prior to the issue of a Construction Certificate, documentary evidence from a suitably qualified archaeological consultant shall be submitted to the Principal Certifying Authority (PCA) confirming satisfactory completion of any required archaeological salvage works on the site. A copy of the precinct-wide Section 90 consent previously issued by the Department of Environment, Climate Change and Water (DECCW) shall also be submitted to the PCA prior to the issue of a Construction Certificate.
Should any archaeological relics be uncovered during the course of the works, no further work shall be undertaken until further directed by Penrith City Council or the NSW Heritage Office.
The applicant is advised that depending on the possible significance of the relics, an archaeological assessment and an excavation permit under the Heritage Act 1977 may be required before any further work can be recommenced in that area of the site.
4.15 All works/regulatory signposting associated with the proposed development are to be at no cost to the Roads & Traffic Authority.
4.16 All demolition and construction vehicles are to be contained wholly within the site and vehicles must enter the site before stopping. A construction zone will not be permitted on The Northern Road.
4.17 Temporary on-site detention and erosion and sediment control basins shall be provided generally on accordance with the concept plans lodged for the development approval prepared by J Wyndham Prince, reference number 9115, sheets DA30 – DA41, revision B, dated 13/05/2011.
Engineering plans and supporting calculations for the on-site detention system are to be prepared by a qualified Hydrologic/Hydraulic Engineer and shall accompany the application for a Construction Certificate.
An operation and maintenance manual shall be approved by the Certifying Authority as part of the Construction Certificate documentation.
Prior to the issue of a Construction Certificate the Certifying Authority shall ensure that the on-site detention system has been designed in accordance with Penrith City Council’s Design and Construction Guidelines and Construction Specification for Civil Works.
4.18 Prior to the issue of a Construction Certificate a Construction Traffic Management Plan detailing construction vehicle routes, number of trucks, hours of operation, access arrangements and traffic control shall be submitted to Penrith City Council.
4.19 Prior to the issue of a Subdivision Certificate, the Principal Certifying Authority shall ensure that all works relating to the utility service lead in works within public road reserves have been inspected and approved by Penrith City Council.
4.20 Prior to the issue of the Subdivision Certificate street trees are to be planted in accordance with the street tree plan numbered WP V3b STP Issue A dated 19/05/2011.
Prior to the planting of street trees, the street tree plan, plant species and location are to be approved by Penrith City Council. In this regard, please contact Council’s Development Services Unit on 4732 7777.
4.21 Prior to the issue of a Subdivision Certificate the treatment of the intersection of The Northern Road / Borrowdale Way shall be constructed to the satisfaction of the Roads & Traffic Authority and Penrith City Council.
4.22 Prior to the issue of a Subdivision Certificate all subdivision works in Village 3A are to be completed to the satisfaction of the Principal Certifying Authority.
4.23 The temporary on-site detention system and erosion and sediment control system shall be maintained by the person with the benefit of the development consent until development runoff is diverted into the ultimate water quality / detention system and the temporary system has been decommissioned. A minimum 12 month maintenance period will apply to the ultimate water quality / detention system when completed.
4.24 No earthworks are to occur within the proposed park and all earthworks within the park will be the subject of a separate development application. The park shall not be dedicated to Council until works within the park are complete.
4.25 The site is subject to the provisions of the St Marys Penrith Planning Agreement, as amended. The applicant is reminded of the obligations under the Planning Agreement with regard to the delivery of certain infrastructure and services as part of the development of the Western Precinct. All works shall be carried out in accordance with the requirements of the St Marys Penrith Planning Agreement, as amended.
4.26 The site is subject to the provisions of the St Marys Development Agreement. The applicant is reminded of the obligations under the Development Agreement with regard to the delivery of certain infrastructure and services as part of the development of the Western Precinct. All works shall be carried out in accordance with the requirements of the St Marys Development Agreement, as amended. The provision of affordable housing lots shall be made to the Centre for Affordable Housing in accordance with Clause 17 of the Development Agreement.
4.27 An arborist report relating to the trees proposed to be retained shall be submitted and approved prior to the issue of a Construction Certificate. The arborist report shall include consideration of the proposed extend of cut and fill works to confirm whether the trees can be retained on the site. The report should also specify tree protection measures to ensure that the trees proposed for retention have the best possible chance of surviving the proposed works.
4.28 The existing tree schedule (attached to the Tree Plan) provided with this application is to be updated to include justification to substantiate the proposed removal of all trees. These further details must be submitted to Council for consideration and approval prior to the issue of a Construction Certificate.
5. Development Application DA11/0514 for Subdivision of the Western Precinct, St Marys Release Area (Jordan Springs) – Lot 1036 DP 1149525, (Nos. 1070 - 1170) The Northern Road, Llandilo be approved subject to the following conditions:
5.1 A001 Approved plans A005 Integrated approval authority’s consent A042 Asset protection zones in bush fire areas A044 Compliance with NSW Rural Fire Service GTAs A046 Obtain Construction Certificate before commencement of works B004 Dust B005 Mud/soil C003 Uncovering relics D001 Sediment and erosion control measures D002 Spray grass D005 No filling without prior approval D06A Validation of fill material D009 Covering of waste storage area D010 Appropriate disposal of excavated or other waste D013 Traffic noise and acoustic report D014 Plant and equipment noise G001 Installation of services and service clearances G002 Section 73 G004 Integral Energy clearance H01F Stamped plans and erection of site notice H002 Provision of site facilities prior to commencement of construction works H012 Site classification H041 Hours of construction work K101 Works at no cost to Council K201 Sediment and Erosion Control K202 Roads Act K205 CC for Subdivision Works K206 Road Design Criteria Table K207 Road Safety Audit K213 Water Quality K224 Inter-allotment Drainage K225 Bus Stops K301 Sediment & Erosion Control - Installation K304 Matters to addressed prior to commencement of Subdivision Works K401 Erosion and Sediment Control K404 Services - Underground K405 Street Lighting K406 Drainage Connection K407 Major Filling K408 Soil Testing - Subdivisions K503 Stormwater Compliance K504 Restriction to User and Positive Covenant K507 Line marking & Signage K510 Street Signs K511 Bond for Final Wearing Course K513 Maintenance Bond K514 Subdivision Compliance Documentation L001 Approved landscaping plans L002 Landscaping construction L003 Landscaping report requirements L005 Planting of plant material L006 Australian Standard landscaping requirements L007 Tree protection measures L008 Tree Preservation Order L009 Tree preservation order M001 Prior to subdivision work M007 Street lighting M008 Linen plan M009 88B Instrument M011 Soil testing M013 Street trees M014 Surveyors Certificate P001 Costs P002 Fees associated with Council land Q001 Notice of commencement and appointment of PCA Q008 Subdivision Certificate
5.2 The following aspect in relation to Crime Prevention through Environmental Design (CTPED) principles should incorporated into the development:
Lighting · All street lighting shall be designed in accordance with Council’s Public Domain Lighting Policy, and in accordance with Integral Energy standards and requirements. · All pedestrian and cycle networks and bus stops shall be well lit in accordance with the abovementioned standards. · Lighting should take into account all vegetation and landscaping that may act as an entrapment spot or obscure the effectiveness of the lighting. · Lighting should be consistent in order to reduce the contrast between shadows and illuminated areas. · Lighting should have a wide beam of illumination, which reaches the beam of the next light, or the perimeter of the site or area being traversed.
Landscaping · Street Tree planting and planting along pedestrian / cycle pathways should promote passive surveillance and clear lines of sight. Any trees should have a high canopy so as not to provide concealment opportunities. Dense shrubs and heavy undergrowth should be avoided along the pathways. · The pedestrian / cycle pathways will be marked and signposted to clearly delineate which portion of the pathway should be used by pedestrians, and which should be used by cyclists. · Trees within public reserve areas must also have a high canopy and minimal undergrowth to enable passive surveillance, promote clear lines of sight and reduce entrapment spots. Dense shrubs must be avoided.
Village Park · DA 11/0514 for the Stage 2A subdivision indicates that the layout of Village Park ensures that opposite/adjoining buildings overlook it. This is supported as this will enable increased casual surveillance of these areas.
5.3 The soil salinity management measures outlined within the Western Precinct Plan must be implemented during construction. The measures and recommendations outlined by Geotech Testing Pty Ltd in their correspondence dated 8 March 2010 (Ref: 7508/23-AA Final Revised) are also to be adopted and implemented as a part of the development.
5.4 The development shall be carried out in accordance with the procedures set out in the Western Precinct Contamination Management Plan and the conditions and procedures set out in the Site Audit Statements relating to the Western Precinct.
5.5 Dust suppression techniques are to be employed during construction to reduce any potential nuisances to surrounding properties.
5.6 All soil material stockpiled for future use on the site is to be stored in such a manner so as to minimise dust.
5.7 Corner lots need to be designed to ensure that the driveway is located a minimum of 6 metres from the tangent point of the intersection to comply with the Australian Standards 2890.
5.8 All sites are to be benched in the subdivision to limit cut and fill to be minimal on the site and negate the need for retaining walls.
5.9 Those proposed lots will zero allotments need to be identified in the 88b instrument. The lots need to be benched to ensure that no earthworks are required within the easement so that access for maintenance is not hindered by varying ground level. Alternatively, the dwellings need to be designed with dropped edge beams to contain the cut and fill and ensure that the easement remains at a natural ground level after the construction of a dwelling at zero allotment.
5.10 All RTA conditions are to be applied received from the SRDAC reference ID 09M1255v10-11, ID 09M1255 v6-9 and ID 09M1255 vol 2 –SYD09/00603.
5.11 Pedestrian, bus and cycle facilities are to be consistent with the Development Control Strategy.
5.12 All bicycle path construction is to be in accordance with the relevant provisions of the RTA’s NSW Bicycle Guidelines and AUSTROADS Guide to Traffic Engineering Practice – Part 14 Bicycles.
5.13 The conditions outlined in the Bush Fire Safety Authority issued by the NSW Rural Fire Services dated 22 June 2011, shall be incorporated into the development where applicable.
5.14 All works/regulatory signposting associated with the proposed development are to be at no cost to the Roads & Traffic Authority.
5.15 Temporary on-site detention and erosion and sediment control basins shall be provided generally on accordance with the concept plans lodged for the development approval prepared by J Wyndham Prince, reference number 9111, sheets DA0 – DA16, revision B, dated 17/05/2011.
Engineering plans and supporting calculations for the on-site detention system are to be prepared by a qualified Hydrologic/Hydraulic Engineer and shall accompany the application for a Construction Certificate.
An operation and maintenance manual shall be approved by the Certifying Authority as part of the Construction Certificate documentation.
Prior to the issue of a Construction Certificate the Certifying Authority shall ensure that the on-site detention system has been designed in accordance with Penrith City Council’s Design and Construction Guidelines and Construction Specification for Civil Works.
5.16 Prior to the issue of a Construction Certificate a Construction Traffic Management Plan detailing construction vehicle routes, number of trucks, hours of operation, access arrangements and traffic control shall be submitted to Penrith City Council.
5.17 Prior to the issue of a Construction Certificate the Certifying Authority shall ensure that the design of the roundabout at the intersection of Road No’s 8 & 25 complies with Austroads guidelines. The roundabout is to incorporate pedestrian refuge facilities and bicycle crossing facilities. The provision of irrigation and drainage for landscaping is also to be incorporated.
5.18 Structural design certification by a suitably qualified engineer – NPER (Structural) of the bridge structure shall accompany any construction certificates issued for civil works.
5.19 Prior to the issue of a Construction Certificate detailed plans of the proposed culvert structure on Road No 8 are to be submitted to Penrith City Council.
5.20 Prior to the issue of a Subdivision Certificate, the Principal Certifying Authority shall ensure that all works relating to the utility service lead in works within public road reserves have been inspected and approved by Penrith City Council.
5.21 Prior to the issue of the Subdivision Certificate street trees are to be planted in accordance with the street tree plan numbered WP V2a STP Issue C dated 06/05/2011.
Prior to the planting of street trees, the street tree plan, plant species and location are to be approved by Penrith City Council. In this regard, please contact Council’s Development Services Unit on 4732 7777.
5.22 Prior to the issue of a Subdivision Certificate the ultimate signalised treatment of the intersection of The Northern Road / Jordan Springs Boulevard (refer to RTA correspondence reference ID 09M1255 Vol 2 – SYD09/00603 dated 12 May 2011) is to be implemented to the satisfaction of the Roads & Traffic Authority.
5.23 Prior to the issue of a Subdivision Certificate the timing for the delivery of the proposed traffic signals at the intersection of Road No’s 8, 20 & 21 is to be formally agreed to by Penrith City Council. Any interim intersection arrangement is to be approved by the Local Traffic Committee.
5.24 The temporary on-site detention system and erosion and sediment control system shall be maintained by the person with the benefit of the development consent until development runoff is diverted into the ultimate water quality / detention system and the temporary system has been decommissioned. A minimum 12 month maintenance period will apply to the ultimate water quality / detention system when completed.
5.25 The site is subject to the provisions of the St Marys Penrith Planning Agreement, as amended. The applicant is reminded of the obligations under the Planning Agreement with regard to the delivery of certain infrastructure and services as part of the development of the Western Precinct. All works shall be carried out in accordance with the requirements of the St Marys Penrith Planning Agreement, as amended.
5.26 The site is subject to the provisions of the St Marys Development Agreement. The applicant is reminded of the obligations under the Development Agreement with regard to the delivery of certain infrastructure and services as part of the development of the Western Precinct. All works shall be carried out in accordance with the requirements of the St Marys Development Agreement, as amended. The provision of affordable housing lots shall be made to the Centre for Affordable Housing in accordance with Clause 17 of the Development Agreement.
5.27 An arborist report relating to the trees proposed to be retained shall be submitted and approved prior to the issue of a Construction Certificate. The arborist report shall include consideration of the proposed extend of cut and fill works to confirm whether the trees can be retained on the site. The report should also specify tree protection measures to ensure that the trees proposed for retention have the best possible chance of surviving the proposed works.
5.28 The existing tree schedule (attached to the Tree Plan) provided with this application is to be updated to include justification to substantiate the proposed removal of all trees. These further details must be submitted to Council for consideration and approval prior to the issue of a Construction Certificate.
6. Development Application DA11/0515 for Subdivision of the Western Precinct, St Marys Release Area (Jordan Springs) – Lot 1036 DP 1149525, (Nos. 1070 - 1170) The Northern Road, Llandilo be approved subject to the following conditions:
6.1 A001 Approved plans A005 Integrated approval authority’s consent A042 Asset protection zones in bush fire areas A044 Compliance with NSW Rural Fire Service GTAs A046 Obtain Construction Certificate before commencement of works B004 Dust B005 Mud/soil C003 Uncovering relics D001 Sediment and erosion control measures D002 Spray grass D005 No filling without prior approval D06A Validation of fill material D009 Covering of waste storage area D010 Appropriate disposal of excavated or other waste D013 Traffic noise and acoustic report D014 Plant and equipment noise G001 Installation of services and service clearances G002 Section 73 G004 Integral Energy clearance H01F Stamped plans and erection of site notice H002 Provision of site facilities prior to commencement of construction works H012 Site classification H041 Hours of construction work K101 Works at no cost to Council K201 Sediment and erosion control K202 Roads Act K205 CC for Subdivision Works K206 Road design criteria table K207 Road Safety Audit K213 Water quality K224 Inter-allotment drainage K225 Bus stops K301 Sediment and erosion control - installation K304 Matters to be addressed prior to commencement of subdivision works K401 Erosion and sediment control – during construction K404 Services - underground K405 Street lighting K406 Drainage connection K407 Major filling K408 Soil testing K503 Stormwater compliance K504 Restriction as to user and positive covenant K507 Line marking and signage K510 Street signs K511 Bond for final wearing course K513 Maintenance bond K514 Subdivision compliance documentation L001 Approved landscaping plans L002 Landscaping construction L003 Landscaping report requirements L005 Planting of plant material L006 Australian Standard landscaping requirements L007 Tree protection measures L008 Tree Preservation Order L009 Tree preservation order M001 Prior to subdivision work M007 Street lighting M008 Linen plan M009 88B Instrument M011 Soil testing M013 Street trees M014 Surveyors Certificate P001 Costs P002 Fees associated with Council land Q001 Notice of commencement and appointment of PCA Q008 Subdivision Certificate
6.2 The following aspect in relation to Crime Prevention through Environmental Design (CTPED) principles should incorporated into the development:
Lighting · All street lighting shall be designed in accordance with Council’s Public Domain Lighting Policy, and in accordance with Integral Energy standards and requirements. · All pedestrian and cycle networks and bus stops shall be well lit in accordance with the abovementioned standards. · Lighting should take into account all vegetation and landscaping that may act as an entrapment spot or obscure the effectiveness of the lighting. · Lighting should be consistent in order to reduce the contrast between shadows and illuminated areas. · Lighting should have a wide beam of illumination, which reaches the beam of the next light, or the perimeter of the site or area being traversed.
Landscaping · Street Tree planting and planting along pedestrian / cycle pathways should promote passive surveillance and clear lines of sight. Any trees should have a high canopy so as not to provide concealment opportunities. Dense shrubs and heavy undergrowth should be avoided along the pathways. · The pedestrian / cycle pathways will be marked and signposted to clearly delineate which portion of the pathway should be used by pedestrians, and which should be used by cyclists. · Trees within public reserve areas must also have a high canopy and minimal undergrowth to enable passive surveillance, promote clear lines of sight and reduce entrapment spots. Dense shrubs must be avoided.
6.3 The soil salinity management measures outlined within the Western Precinct Plan must be implemented during construction. The measures and recommendations outlined by Geotech Testing Pty Ltd in their correspondence dated 8 March 2010 (Ref: 7508/23-AA Final Revised) are also to be adopted and implemented as a part of the development.
6.4 The development shall be carried out in accordance with the procedures set out in the Western Precinct Contamination Management Plan and the conditions and procedures set out in the Site Audit Statements relating to the Western Precinct.
6.5 Dust suppression techniques are to be employed during construction to reduce any potential nuisances to surrounding properties.
6.6 All soil material stockpiled for future use on the site is to be stored in such a manner so as to minimise dust.
6.7 No work associated with this development is to be undertaken in the vicinity of the existing bitumen road located in the south east of the site until such time as an EPA Accredited Site Auditor has issued a Site Audit Statement for the area, it has been deemed suitable for its intended use, and the Site Audit Statement has been submitted to Council.
6.8 Corner lots need to be designed to ensure that the driveway is located a minimum of 6 metres from the tangent point of the intersection to comply with the Australian Standards 2890.
6.9 All sites are to be benched in the subdivision to limit cut and fill to be minimal on the site and negate the need for retaining walls.
6.10 Those proposed lots will zero allotments need to be identified in the 88b instrument. The lots need to be benched to ensure that no earthworks are required within the easement so that access for maintenance is not hindered by varying ground level. Alternatively, the dwellings need to be designed with dropped edge beams to contain the cut and fill and ensure that the easement remains at a natural ground level after the construction of a dwelling at zero allotment.
6.11 All RTA conditions are to be applied received from the SRDAC reference ID 09M1255v10-11, ID 09M1255 v6-9 and ID 09M1255 vol 2 –SYD09/00603.
6.12 Pedestrian, bus and cycle facilities are to be consistent with the Development Control Strategy.
6.13 All bicycle path construction is to be in accordance with the relevant provisions of the RTA’s NSW Bicycle Guidelines and AUSTROADS Guide to Traffic Engineering Practice – Part 14 Bicycles.
6.14 The conditions outlined in the Bush Fire Safety Authority issued by the NSW Rural Fire Services dated 22 June 2011, shall be incorporated into the development where applicable.
6.15 All works/regulatory signposting associated with the proposed development are to be at no cost to the Roads & Traffic Authority.
6.16 Temporary on-site detention and erosion and sediment control basins shall be provided generally on accordance with the concept plans lodged for the development approval prepared by J Wyndham Prince, reference number 9111, sheets DA20 – DA27, revision E, dated 17/05/2011.
Engineering plans and supporting calculations for the on-site detention system are to be prepared by a qualified Hydrologic/Hydraulic Engineer and shall accompany the application for a Construction Certificate.
An operation and maintenance manual shall be approved by the Certifying Authority as part of the Construction Certificate documentation.
Prior to the issue of a Construction Certificate the Certifying Authority shall ensure that the on-site detention system has been designed in accordance with Penrith City Council’s Design and Construction Guidelines and Construction Specification for Civil Works.
6.17 Prior to the issue of a Construction Certificate a Construction Traffic Management Plan detailing construction vehicle routes, number of trucks, hours of operation, access arrangements and traffic control shall be submitted to Penrith City Council.
6.18 Prior to the issue of a Subdivision Certificate, the Principal Certifying Authority shall ensure that all works relating to the utility service lead in works within public road reserves have been inspected and approved by Penrith City Council.
6.19 Prior to the issue of the Subdivision Certificate street trees are to be planted in accordance with the street tree plan numbered WP V2b STP Issue C dated 19/05/2011.
Prior to the planting of street trees, the street tree plan, plant species and location are to be approved by Penrith City Council. In this regard, please contact Council’s Development Services Unit on 4732 7777.
6.20 Prior to the issue of a Subdivision Certificate all subdivision works in Village 2A are to be completed to the satisfaction of the Principal Certifying Authority.
6.21 Prior to the issue of a Subdivision Certificate the ultimate signalised treatment of the intersection of The Northern Road / Jordan Springs Boulevard (refer to RTA correspondence reference ID 09M1255 Vol 2 – SYD09/00603 dated 12 May 2011) is to be implemented to the satisfaction of the Roads & Traffic Authority.
6.22 The temporary on-site detention system and erosion and sediment control system shall be maintained by the person with the benefit of the development consent until development runoff is diverted into the ultimate water quality / detention system and the temporary system has been decommissioned. A minimum 12 month maintenance period will apply to the ultimate water quality / detention system when completed.
6.23 The site is subject to the provisions of the St Marys Penrith Planning Agreement, as amended. The applicant is reminded of the obligations under the Planning Agreement with regard to the delivery of certain infrastructure and services as part of the development of the Western Precinct. All works shall be carried out in accordance with the requirements of the St Marys Penrith Planning Agreement, as amended.
6.24 The site is subject to the provisions of the St Marys Development Agreement. The applicant is reminded of the obligations under the Development Agreement with regard to the delivery of certain infrastructure and services as part of the development of the Western Precinct. All works shall be carried out in accordance with the requirements of the St Marys Development Agreement, as amended. The provision of affordable housing lots shall be made to the Centre for Affordable Housing in accordance with Clause 17 of the Development Agreement.
6.25 An arborist report relating to the trees proposed to be retained shall be submitted and approved prior to the issue of a Construction Certificate. The arborist report shall include consideration of the proposed extend of cut and fill works to confirm whether the trees can be retained on the site. The report should also specify tree protection measures to ensure that the trees proposed for retention have the best possible chance of surviving the proposed works.
6.26 The proposed street tree planting plan is to be revised to incorporate an informal street tree arrangement. Details are to be submitted and approved prior to the issue of a Construction Certificate.
6.27 The existing tree schedule (attached to the Tree Plan) provided with this application is to be updated to include justification to substantiate the proposed removal of all trees. These further details must be submitted to Council for consideration and approval prior to the issue of a Construction Certificate.
7. Development Application DA11/0516 for Subdivision of the Western Precinct, St Marys Release Area (Jordan Springs) – Lot 1036 DP 1149525, (Nos. 1070 - 1170) The Northern Road, Llandilo be approved subject to the following conditions:
7.1 A001 Approved plans A005 Integrated approval authority’s consent A042 Asset protection zones in bush fire areas A044 Compliance with NSW Rural Fire Service GTAs A046 Obtain Construction Certificate before commencement of works B004 Dust B005 Mud/soil C003 Uncovering relics D001 Sediment and erosion control measures D002 Spray grass D005 No filling without prior approval D06A Validation of fill material D009 Covering of waste storage area D010 Appropriate disposal of excavated or other waste D013 Traffic noise and acoustic report D014 Plant and equipment noise G001 Installation of services and service clearances G002 Section 73 G004 Integral Energy clearance H01F Stamped plans and erection of site notice H002 Provision of site facilities prior to commencement of construction works H012 Site classification H041 Hours of construction work K101 Works at no cost to Council K201 Sediment and erosion control K202 Roads Act K205 CC for subdivision works K206 Road design criteria table K207 Road safety audit K213 Water quality K224 Inter-allotment drainage K225 Bus stops K301 Sediment and erosion control - installation K304 Matters to be addressed prior to commencement of subdivision works K401 Erosion and sediment control – during construction K404 Services - underground K405 Street lighting K406 Drainage connection K407 Major filling K408 Soil testing K503 Stormwater compliance K504 Restriction to user and positive covenant K507 Line marking and signage K510 Street signs K511 Bond for final wearing course K513 Maintenance bond K514 Subdivision compliance documentation L001 Approved landscaping plans L002 Landscaping construction L003 Landscaping report requirements L005 Planting of plant material L006 Australian Standard landscaping requirements L007 Tree protection measures L008 Tree Preservation Order L009 Tree preservation order M001 Prior to subdivision work M007 Street lighting M008 Linen plan M009 88B Instrument M011 Soil testing M013 Street trees M014 Surveyors Certificate P001 Costs P002 Fees associated with Council land Q001 Notice of commencement and appointment of PCA Q008 Subdivision Certificate
7.2 The following aspect in relation to Crime Prevention through Environmental Design (CTPED) principles should incorporated into the development:
Lighting · All street lighting shall be designed in accordance with Council’s Public Domain Lighting Policy, and in accordance with Integral Energy standards and requirements. · All pedestrian and cycle networks and bus stops shall be well lit in accordance with the abovementioned standards. · Lighting should take into account all vegetation and landscaping that may act as an entrapment spot or obscure the effectiveness of the lighting. · Lighting should be consistent in order to reduce the contrast between shadows and illuminated areas. · Lighting should have a wide beam of illumination, which reaches the beam of the next light, or the perimeter of the site or area being traversed.
Landscaping · Street Tree planting and planting along pedestrian / cycle pathways should promote passive surveillance and clear lines of sight. Any trees should have a high canopy so as not to provide concealment opportunities. Dense shrubs and heavy undergrowth should be avoided along the pathways. · The pedestrian / cycle pathways will be marked and signposted to clearly delineate which portion of the pathway should be used by pedestrians, and which should be used by cyclists. · Trees within public reserve areas must also have a high canopy and minimal undergrowth to enable passive surveillance, promote clear lines of sight and reduce entrapment spots. Dense shrubs must be avoided.
7.3 The soil salinity management measures outlined within the Western Precinct Plan must be implemented during construction. The measures and recommendations outlined by Geotech Testing Pty Ltd in their correspondence dated 8 March 2010 (Ref: 7508/23-AA Final Revised) are also to be adopted and implemented as a part of the development.
7.4 The development shall be carried out in accordance with the procedures set out in the Western Precinct Contamination Management Plan and the conditions and procedures set out in the Site Audit Statements relating to the Western Precinct.
7.5 Dust suppression techniques are to be employed during construction to reduce any potential nuisances to surrounding properties.
7.6 All soil material stockpiled for future use on the site is to be stored in such a manner so as to minimise dust.
7.7 No work associated with this development is to be undertaken in the vicinity of the existing bitumen road located in the south east of the site until such time as an EPA Accredited Site Auditor has issued a Site Audit Statement for the area, it has been deemed suitable for its intended use, and the Site Audit Statement has been submitted to Council.
7.8 Corner lots need to be designed to ensure that the driveway is located a minimum of 6 metres from the tangent point of the intersection to comply with the Australian Standards 2890.
7.9 All sites are to be benched in the subdivision to limit cut and fill to be minimal on the site and negate the need for retaining walls.
7.10 Those proposed lots will zero allotments need to be identified in the 88b instrument. The lots need to be benched to ensure that no earthworks are required within the easement so that access for maintenance is not hindered by varying ground level. Alternatively, the dwellings need to be designed with dropped edge beams to contain the cut and fill and ensure that the easement remains at a natural ground level after the construction of a dwelling at zero allotment.
7.11 All RTA conditions are to be applied received from the SRDAC reference ID 09M1255v10-11, ID 09M1255 v6-9 and ID 09M1255 vol 2 –SYD09/00603.
7.12 Pedestrian, bus and cycle facilities are to be consistent with the Development Control Strategy.
7.13 All bicycle path construction is to be in accordance with the relevant provisions of the RTA’s NSW Bicycle Guidelines and AUSTROADS Guide to Traffic Engineering Practice – Part 14 Bicycles.
7.14 The conditions outlined in the Bush Fire Safety Authority issued by the NSW Rural Fire Services dated 22 June 2011, shall be incorporated into the development where applicable.
7.15 All works/regulatory signposting associated with the proposed development are to be at no cost to the Roads & Traffic Authority.
7.16 Temporary on-site detention and erosion and sediment control basins shall be provided generally on accordance with the concept plans lodged for the development approval prepared by J Wyndham Prince, reference number 9111, sheets DA40 – DA48, revision F, dated 17/05/2011.
Engineering plans and supporting calculations for the on-site detention system are to be prepared by a qualified Hydrologic/Hydraulic Engineer and shall accompany the application for a Construction Certificate.
An operation and maintenance manual shall be approved by the Certifying Authority as part of the Construction Certificate documentation.
Prior to the issue of a Construction Certificate the Certifying Authority shall ensure that the on-site detention system has been designed in accordance with Penrith City Council’s Design and Construction Guidelines and Construction Specification for Civil Works.
7.17 Prior to the issue of a Construction Certificate a Construction Traffic Management Plan detailing construction vehicle routes, number of trucks, hours of operation, access arrangements and traffic control shall be submitted to Penrith City Council.
7.18 Prior to the issue of a Subdivision Certificate, the Principal Certifying Authority shall ensure that all works relating to the utility service lead in works within public road reserves have been inspected and approved by Penrith City Council.
7.19 Prior to the issue of the Subdivision Certificate street trees are to be planted in accordance with the street tree plan numbered WP V2c STP Issue D dated 20/05/2011.
Prior to the planting of street trees, the street tree plan, plant species and location are to be approved by Penrith City Council. In this regard, please contact Council’s Development Services Unit on 4732 7777.
7.20 Prior to the issue of a Subdivision Certificate all subdivision works in Village 2A &2B are to be completed to the satisfaction of the Principal Certifying Authority.
7.21 Prior to the issue of a Subdivision Certificate the ultimate signalised treatment of the intersection of The Northern Road / Jordan Springs Boulevard (refer to RTA correspondence reference ID 09M1255 Vol 2 – SYD09/00603 dated 12 May 2011) is to be implemented to the satisfaction of the Roads & Traffic Authority.
7.22 The temporary on-site detention system and erosion and sediment control system shall be maintained by the person with the benefit of the development consent until development runoff is diverted into the ultimate water quality / detention system and the temporary system has been decommissioned. A minimum 12 month maintenance period will apply to the ultimate water quality / detention system when completed.
7.23 The site is subject to the provisions of the St Marys Penrith Planning Agreement, as amended. The applicant is reminded of the obligations under the Planning Agreement with regard to the delivery of certain infrastructure and services as part of the development of the Western Precinct. All works shall be carried out in accordance with the requirements of the St Marys Penrith Planning Agreement, as amended.
7.24 The site is subject to the provisions of the St Marys Development Agreement. The applicant is reminded of the obligations under the Development Agreement with regard to the delivery of certain infrastructure and services as part of the development of the Western Precinct. All works shall be carried out in accordance with the requirements of the St Marys Development Agreement, as amended. The provision of affordable housing lots shall be made to the Centre for Affordable Housing in accordance with Clause 17 of the Development Agreement.
7.25 An arborist report relating to the trees proposed to be retained shall be submitted and approved prior to the issue of a Construction Certificate. The arborist report shall include consideration of the proposed extend of cut and fill works to confirm whether the trees can be retained on the site. The report should also specify tree protection measures to ensure that the trees proposed for retention have the best possible chance of surviving the proposed works.
7.26 The proposed street tree planting plan is to be revised to incorporate an informal street tree arrangement. Details are to be submitted and approved prior to the issue of a Construction Certificate.
7.27 The existing tree schedule (attached to the Tree Plan) provided with this application is to be updated to include justification to substantiate the proposed removal of all trees. These further details must be submitted to Council for consideration and approval prior to the issue of a Construction Certificate.
8. Development Application DA11/0517 for Subdivision of the Western Precinct, St Marys Release Area (Jordan Springs) – Lot 1036 DP 1149525, (Nos. 1070 - 1170) The Northern Road, Llandilo be approved subject to the following conditions:
8.1 A001 Approved plans A005 Integrated approval authority’s consent A042 Asset protection zones in bush fire areas A044 Compliance with NSW Rural Fire Service GTAs A046 Obtain Construction Certificate before commencement of works B004 Dust B005 Mud/soil C003 Uncovering relics D001 Sediment and erosion control measures D002 Spray grass D005 No filling without prior approval D06A Validation of fill material D009 Covering of waste storage area D010 Appropriate disposal of excavated or other waste D013 Traffic noise and acoustic report D014 Plant and equipment noise G001 Installation of services and service clearances G002 Section 73 G004 Integral Energy clearance H01F Stamped plans and erection of site notice H002 Provision of site facilities prior to commencement of construction works H012 Site classification H041 Hours of construction work K101 Works at no cost to Council K201 Sediment and erosion control K202 Roads Act K205 CC for subdivision works K206 Road design criteria K207 Road safety audit K213 Water quality K224 Inter-allotment drainage K225 Bus stops K301 Sediment and erosion control - installation K304 Matters to be addressed prior to commencement of subdivision works K401 Erosion and sediment control – during construction K404 Services - underground K405 Street lighting K406 Drainage connection K407 Major filling K408 Soil testing K503 Stormwater compliance K504 Restriction to user and positive covenant K507 Line marking and signage K510 Street signs K511 Bond for wearing course K513 Maintenance bond K514 Subdivision compliance documentation L001 Approved landscaping plans L002 Landscaping construction L003 Landscaping report requirements L005 Planting of plant material L006 Australian Standard landscaping requirements L007 Tree protection measures L008 Tree Preservation Order L009 Tree preservation order M001 Prior to subdivision work M007 Street lighting M008 Linen plan M009 88B Instrument M011 Soil testing M013 Street trees M014 Surveyors Certificate P001 Costs P002 Fees associated with Council land Q001 Notice of commencement and appointment of PCA Q008 Subdivision Certificate
8.2 The following aspect in relation to Crime Prevention through Environmental Design (CTPED) principles should incorporated into the development:
Lighting · All street lighting shall be designed in accordance with Council’s Public Domain Lighting Policy, and in accordance with Integral Energy standards and requirements. · All pedestrian and cycle networks and bus stops shall be well lit in accordance with the abovementioned standards. · Lighting should take into account all vegetation and landscaping that may act as an entrapment spot or obscure the effectiveness of the lighting. · Lighting should be consistent in order to reduce the contrast between shadows and illuminated areas. · Lighting should have a wide beam of illumination, which reaches the beam of the next light, or the perimeter of the site or area being traversed.
Landscaping · Street Tree planting and planting along pedestrian / cycle pathways should promote passive surveillance and clear lines of sight. Any trees should have a high canopy so as not to provide concealment opportunities. Dense shrubs and heavy undergrowth should be avoided along the pathways. · The pedestrian / cycle pathways will be marked and signposted to clearly delineate which portion of the pathway should be used by pedestrians, and which should be used by cyclists. · Trees within public reserve areas must also have a high canopy and minimal undergrowth to enable passive surveillance, promote clear lines of sight and reduce entrapment spots. Dense shrubs must be avoided.
8.3 The soil salinity management measures outlined within the Western Precinct Plan must be implemented during construction. The measures and recommendations outlined by Geotech Testing Pty Ltd in their correspondence dated 8 March 2010 (Ref: 7508/23-AA Final Revised) are also to be adopted and implemented as a part of the development.
8.4 The development shall be carried out in accordance with the procedures set out in the Western Precinct Contamination Management Plan and the conditions and procedures set out in the Site Audit Statements relating to the Western Precinct.
8.5 Dust suppression techniques are to be employed during construction to reduce any potential nuisances to surrounding properties.
8.6 All soil material stockpiled for future use on the site is to be stored in such a manner so as to minimise dust.
8.7 Corner lots need to be designed to ensure that the driveway is located a minimum of 6 metres from the tangent point of the intersection to comply with the Australian Standards 2890.
8.8 All sites are to be benched in the subdivision to limit cut and fill to be minimal on the site and negate the need for retaining walls.
8.9 Those proposed lots will zero allotments need to be identified in the 88b instrument. The lots need to be benched to ensure that no earthworks are required within the easement so that access for maintenance is not hindered by varying ground level. Alternatively, the dwellings need to be designed with dropped edge beams to contain the cut and fill and ensure that the easement remains at a natural ground level after the construction of a dwelling at zero allotment.
8.10 All RTA conditions are to be applied received from the SRDAC reference ID 09M1255v10-11, ID 09M1255 v6-9 and ID 09M1255 vol 2 –SYD09/00603.
8.11 Pedestrian, bus and cycle facilities are to be consistent with the Development Control Strategy.
8.12 All bicycle path construction is to be in accordance with the relevant provisions of the RTA’s NSW Bicycle Guidelines and AUSTROADS Guide to Traffic Engineering Practice – Part 14 Bicycles.
8.13 The conditions outlined in the Bush Fire Safety Authority issued by the NSW Rural Fire Services dated 22 June 2011, shall be incorporated into the development where applicable.
8.14 All works/regulatory signposting associated with the proposed development are to be at no cost to the Roads & Traffic Authority.
8.15 Temporary on-site detention and erosion and sediment control basins shall be provided generally on accordance with the concept plans lodged for the development approval prepared by J Wyndham Prince, reference number 9111, sheets DA50 – DA56, revision B, dated 17/05/2011.
Engineering plans and supporting calculations for the on-site detention system are to be prepared by a qualified Hydrologic/Hydraulic Engineer and shall accompany the application for a Construction Certificate.
An operation and maintenance manual shall be approved by the Certifying Authority as part of the Construction Certificate documentation.
Prior to the issue of a Construction Certificate the Certifying Authority shall ensure that the on-site detention system has been designed in accordance with Penrith City Council’s Design and Construction Guidelines and Construction Specification for Civil Works.
8.16 Prior to the issue of a Construction Certificate a Construction Traffic Management Plan detailing construction vehicle routes, number of trucks, hours of operation, access arrangements and traffic control shall be submitted to Penrith City Council.
8.17 Prior to the issue of a Subdivision Certificate, the Principal Certifying Authority shall ensure that all works relating to the utility service lead in works within public road reserves have been inspected and approved by Penrith City Council.
8.18 Prior to the issue of the Subdivision Certificate street trees are to be planted in accordance with the street tree plan numbered WP V2d STP Issue B dated 20/05/2011.
Prior to the planting of street trees, the street tree plan, plant species and location are to be approved by Penrith City Council. In this regard, please contact Council’s Development Services Unit on 4732 7777.
8.19 Prior to the issue of a Subdivision Certificate all subdivision works in Village 2A are to be completed to the satisfaction of the Principal Certifying Authority.
8.20 Prior to the issue of a Subdivision Certificate the ultimate signalised treatment of the intersection of The Northern Road / Jordan Springs Boulevard (refer to RTA correspondence reference ID 09M1255 Vol 2 – SYD09/00603 dated 12 May 2011) is to be implemented to the satisfaction of the Roads & Traffic Authority.
8.21 The temporary on-site detention system and erosion and sediment control system shall be maintained by the person with the benefit of the development consent until development runoff is diverted into the ultimate water quality / detention system and the temporary system has been decommissioned. A minimum 12 month maintenance period will apply to the ultimate water quality / detention system when completed.
8.22 The site is subject to the provisions of the St Marys Penrith Planning Agreement, as amended. The applicant is reminded of the obligations under the Planning Agreement with regard to the delivery of certain infrastructure and services as part of the development of the Western Precinct. All works shall be carried out in accordance with the requirements of the St Marys Penrith Planning Agreement, as amended.
8.23 The site is subject to the provisions of the St Marys Development Agreement. The applicant is reminded of the obligations under the Development Agreement with regard to the delivery of certain infrastructure and services as part of the development of the Western Precinct. All works shall be carried out in accordance with the requirements of the St Marys Development Agreement, as amended. The provision of affordable housing lots shall be made to the Centre for Affordable Housing in accordance with Clause 17 of the Development Agreement.
8.24 An arborist report relating to the trees proposed to be retained shall be submitted and approved prior to the issue of a Construction Certificate. The arborist report shall include consideration of the proposed extend of cut and fill works to confirm whether the trees can be retained on the site. The report should also specify tree protection measures to ensure that the trees proposed for retention have the best possible chance of surviving the proposed works.
8.25 The existing tree schedule (attached to the Tree Plan) provided with this application is to be updated to include justification to substantiate the proposed removal of all trees. These further details must be submitted to Council for consideration and approval prior to the issue of a Construction Certificate.
9. Those who made a submission be advised of Council’s decision.
10. Council investigate the installation of a Gross Pollutant Traps (GPT), particularly relating to the regional park areas.
An AMENDMENT was moved by Councillor Kevin Crameri OAM seconded Councillor Robert Ardill that consideration of this matter be deferred to allow more detailed consideration of the Species Impact Statement.
In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:
The AMENDMENT was LOST. The MOTION was PUT. In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:
The MOTION was CARRIED. |
A Leading City
1 2010-2011 Operational Plan - June Quarter and Year End Review |
193 RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report on 2010-2011 Operational Plan - June Quarter and Year End Review be received. 2. The 2010-11 Operational Plan June End of Year Review as at 30 June 2011, including the revised estimates identified in the recommended budget outlined in this report and detailed in Attachment 1 – 2010-11 Operational Plan, Services Performance and Financial Review Summary , be adopted. 3. Council revote the works as detailed in the Recommended Revoted Works Lists, detailed in Attachment 1 – 2010-11 Operational Plan, Services Performance and Financial Review Summary, for inclusion in the 2011-12 Operational Plan. |
194 RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report on Audit Committee be received. 2. Robert Coombes, Frank Gelonesi, and Jayant Gulwadi be appointed to Council’s Audit Committee for a further term of two years. |
3 Council Property - Leasing of Part of Tench Reserve for Provision of a Mobile Food Unit (Kiosk) |
195 RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report on Council Property - Leasing of Part of Tench Reserve for Provision of a Mobile Food Unit (Kiosk) be received. 2. Council grant a new Licence Agreement to Colin and Keri Maples in accordance with the terms and conditions outlined in the report. 3. The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary. |
196 RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report on City Marketing Event Sponsorship Proposals be received. 2. Sponsorship of the Australian Formula Power Boat GP ($5,000), the Penrith Valley Nepean Triathlon ($8,000) and the NSW RL U16 Youth Development Cup ($2,000), to be funded from the City Marketing & Event Sponsorship budget, be approved. |
7 Summary of Investments and Banking for the period 1 July to 31 July 2011 |
197 RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report on Summary of Investments and Banking for the period 1 July to 31 July 2011 be received. 2. The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 July 2011 to 31 July 2011 be noted and accepted. 3. The graphical investment analysis as at 31 July 2011 be noted. |
198 RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report on Authority to expel persons from Council meetings be received. 2. Authority be given to the person presiding at the meeting of Council or Committee (of which all members are Councillors) to expel a member of the public from the meeting of Council where that member of the public has engaged in or is engaging in disorderly conduct at the meeting. |
4 Social and Economic Benefits of Visitors to the City of Penrith |
199 RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Greg Davies That: 1. The information contained in the report on Social and Economic Benefits of Visitors to the City of Penrith be received. 2. A further report be presented to Council with analysis of the social and economic benefit of athlete training at Penrith Whitewater Stadium and the International Regatta Centre once the REMPLAN econometric analysis system is fully operational. |
200 RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies That: 1. The information contained in the report on Success for Penrith in Greater Sydney Tourism Awards be received. 2. Council write to all winners associated with Penrith Valley congratulating them on their success. |
A City of Opportunities
8 No Boundaries Project: Grant Applications - Arts NSW and Australia Council for the Arts |
201 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marko Malkoc That: 1. The information contained in the report on No Boundaries Project: Grant Applications - Arts NSW and Australia Council for the Arts be received.
2. Council provide retrospective endorsement for the application to Arts NSW to fund the No Boundaries project as outlined in the report. 3. The proposed application to the Australia Council for the Arts for funds to assist in the delivery of the No Boundaries project be endorsed. |
9 Erskine Business Park - Southern Link Road Network Strategic Transport Assessment |
202 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marko Malkoc That: 1. The information contained in the report on Erskine Business Park - Southern Link Road Network Strategic Transport Assessment be received. 2. Council’s Engineering Services Manager be authorised to finalise Council’s submission on the Southern Link Road Network Strategic Transport Assessment and forward to the DP&I. 3. Council write to the Local Member for Smithfield, as well as Fairfield and Blacktown City Councils, seeking their support in relation to Penrith Council’s submission. |
A Green City
203 RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Tanya Davies That: 1. The information contained in the report on Council Wins 2011 Waste Minimisation Award be received. 2. All staff members involved in the initial public consultation phase of Council’s introduction to a three bin waste service be formally thanked for their efforts.
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204 RESOLVED on the MOTION of Councillor Tanya Davies seconded Councillor Karen McKeown That: 1. The information contained in the report on Penrith Stormwater Harvesting and Managed Aquifer Recharge Project - Public Tender for Design & Investigation be received. 2. Kellogg Brown & Root (KBR) Pty Ltd be engaged subject to Australian Groundwater Technologies (AGT) be in partnership throughout the project to undertake the test drilling, pumping tests for aquifer, hydrological modelling, functional design and reporting for the amount of $367,897 and variation price for provisional items ($277, 754) are accepted if required. 3. Subject to the viability of the aquifer and acceptance by the DSEWPC, Kellogg Brown & Root (KBR) Pty Ltd be engaged provided that Australian Groundwater Technologies (AGT) be in partnership throughout the project to undertake the engineering survey, concept design, cost estimating, risk assessment and review of environmental factors of the project for the amount of $173,978. 4. Subject to the acceptance of the risk assessment report Kellogg Brown & Root (KBR) Pty Ltd be engaged provided that Australian Groundwater Technologies (AGT) be in partnership throughout the project to undertake the detailed design, cost estimating, and tender documentation for the amount of $127,192. 5. A further report be provided to Council regarding the construction stage of the project. |
A Liveable City
205 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report on Draft Sportsground Management Strategy be received. 2. The draft Sportsground Management Strategy be placed on public exhibition for a period of 30 days from 29 August 2011 and that the outcomes of the exhibition period be provided in a further report to Council. |
21 Federal Government 2012/13 'Nation Building Blackspot Program' Nominations |
206 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report on Federal Government 2012/13 'Nation Building Blackspot Program' Nominations be received. 2. Council endorse the five projects listed under Table 1 of this report for submission to the Roads and Traffic Authority for funding under the Federal Government’s 2012/2013 “Nation Building Black Spot Program”. 3. The Roads and Traffic Authority be requested to investigate traffic safety on roads under its jurisdiction at locations indicated in Table 2 of this report. |
207 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report on RTA 2011/12 Road Funding Grants be received. 2. The RTA 2011/12 Program Funding Block Grant in the amount of $1,007,000 be accepted. 3. Council accept the grant of $250,000, offered under the 2011/2012 Roads and Traffic Authority REPAIR Program, for the reconstruction of Forrester Road, North St Marys, between Links Road and Ropes Creek. 4. The Supplementary Road Component in the amount of $156,000 be allocated to the resurfacing of Llandilo Road, Llandilo (between Galvin Road and Sunnymeade Road). 5. The Common Seal of the Council of the City of Penrith be affixed to the “Agreement for Block Grant Assistance to Council for Regional Roads 2011/2012”. |
23 Local Government Road Safety Program - Roads & Traffic Authority Grant Funding 2011-2012 |
208 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report on Local Government Road Safety Program - Roads & Traffic Authority Grant Funding 2011-2012 be received. 2. Council accept the three grants offered by the Roads and Traffic Authority Local Government Road Safety Program, totalling $9,500, as outlined in the report. 3. Council accept the grant offered by the Roads and Traffic Authority NSW Centre for Road Safety for Graduated Licensing Scheme Workshops, totalling $1,500, as outlined in the report. 4. Council write to the Roads and Traffic Authority and Local State Members thanking them for their continued support for road safety initiatives within the Penrith Local Government Area. |
14 Path paving in the Lemongrove / North Penrith area Councillor Ben Goldfinch left the meeting, the time being 9:40 pm. Councillor Greg Davies left the meeting, the time being 9:41 pm. |
209 RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Kevin Crameri OAM that the information contained in the report on Path paving in the Lemongrove / North Penrith area be received. |
15 Provision of bubblers, seating and lighting at Jamison Park Dog Off Leash Area Councillor Greg Davies returned to the meeting at 9:45 pm. Councillor Ben Goldfinch returned to the meeting at 9:46 pm. |
210 RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Prue Guillaume That: 1. The information contained in the report on Provision of bubblers, seating and lighting at Jamison Park Dog Off Leash Area be received. 2. A further report be provided on the ongoing management of this facility that addresses facility use and residential amenity. |
211 RESOLVED on the MOTION of Councillor Robert Ardill seconded Councillor Jackie Greenow That: 1. The information contained in the report on the Memory Park Improvement Project be received. 2. The Memory Park improvement project be commenced as soon as possible with funding being allocated from the City Centre Upgrade and Renewal Program. 3. Council endorse works on private land being 438 High Street, Penrith, as outlined in this report. 4. Judges Place Park be investigated for use as a potential recreation facility.
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212 RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies That: 1. The information contained in the report on Parks and Leisure Association Conference be received. 2. A further report on this matter be considered at the Policy Review Committee meeting to be held on 22 August 2011. |
A Vibrant City
213 RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Jackie Greenow That: 1. The information contained in the report on Healthy Communities Grant Application be received. 2. Council endorse the submission of an application to the Department of Health and Ageing for grant funding of up to $566,042 under the Healthy Communities Initiative. 3. A letter of appreciation be sent to all stakeholders who provided a letter of support for the Healthy Communities Grant Application. |
REQUESTS FOR REPORTS AND MEMORANDUMS
RR 1 Loading Zones in Penrith City Area |
Councillor Mark Davies requested that the Local Traffic Committee investigate any possible improvements that can be made to loading zones and their locations throughout the City. |
RR 2 Brookfield Park (Jim Anderson Park), Werrington Downs |
Councillor John Thain requested a memo reply to all Councillors regarding a solution to the accumulation of rubbish in Brookfield Park (Jim Anderson Park) as a result of the absence of a bin. |
RR 3 James Erskine Public School, Erskine Park |
Councillor Greg Davies requested a memo reply to all Councillors concerning a request from the School Principal for a fence outside the school to direct students to the appropriate crossing facility. Councillor Greg Davies also requested a memo reply concerning the removal of the Community Nurse from the Public School to be located at the community centre. |
RR 4 St Marys Community Hall - Provision of Waste Disposal Bins |
Councillor Greg Davies requested a memo reply to all Councillors concerning the provision of a waste disposal service to the St Marys Community Hall. |
URGENT BUSINESS
UB 1 Leave of Absence |
Councillor Karen McKeown requested Leave of Absence from 23 August 2011 to 3 September 2011 inclusive, in order to travel to South Africa at the request of the South African Local Government Association (SALGA) to present a paper on Penrith Women’s Advocacy Strategy to the Africa Local Government Conference.
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214 RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Jackie Greenow that Councillor Karen McKeown be granted Leave of Absence from 23 August 2011 to 3 September 2011 inclusive, in order to travel to South Africa at the request of the South African Local Government Association (SALGA) to present a paper on Penrith Women’s Advocacy Strategy to the Africa Local Government Conference. |
UB 2 Leave of Absence |
Councillor Ross Fowler OAM requested Leave of Absence from 19 August 2011 to 4 September 2011 inclusive. |
215 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Karen McKeown that Councillor Ross Fowler OAM be granted Leave of Absence from 19 August 2011 to 4 September 2011 inclusive. |
Committee of the Whole
216 RESOLVED on the MOTION of Greg Davies seconded Jackie Greenow that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 10:02 pm.
1 Presence of the Public
CW1 RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Jackie Greenow that the press and public be excluded from Committee of the Whole to deal with the following matters:
A Leading City
2 Personnel Matter - Authority to expel persons from Council meetings
4 Commercial Matter - Council Property - Leasing of Suite 102 at Community Connection to AFFORD
5 Commercial Matter - Council Property - Lease of Suite 107 at 114-116 Henry Street, Penrith
6 Commercial Matter - Council Property - Cranebrook Village Shopping Centre
A Liveable City
7 Commercial Matter - Tender Reference 25-10/11 for the provision of Grave Digging Services
The meeting resumed at 10:16 pm and the General Manager reported that the Committee of the Whole met at 10:02 pm on 15 August 2011, the following being present
Councillor Ross Fowler OAM, Councillors Kaylene Allison, Robert Ardill, Kevin Crameri OAM Greg Davies, Mark Davies, Tanya Davies, Ben Goldfinch, Jackie Greenow, Prue Guillaume, Marko Malkoc, Karen McKeown, Kath Presdee and John Thain
and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.
CONFIDENTIAL BUSINESS
2 Personnel Matter - Authority to expel persons from Council meetings |
RECOMMENDED on the MOTION of Councillor Robert Ardill seconded Councillor Karen McKeown CW2 That the information contained in the report on Personnel Matter - Authority to expel persons from Council meetings be received. |
RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies CW3 That: 1. The information contained in the report on Commercial Matter - Council Property - Lease of Wise Owl Coffee & Lounge Store at 3-4 Floribunda Avenue, Glenmore Park be received. 2. Council grant a new 5 year Lease to Andreas Froemel and Caterina Froemel in accordance with the terms and conditions as outlined in the report. 3. The Common Seal of the City of Penrith be placed on all necessary documentation. |
5 Commercial Matter - Council Property - Lease of Suite 107 at 114-116 Henry Street, Penrith |
RECOMMENDED on the MOTION of Councillor Marko Malkoc seconded Councillor Karen McKeown CW5 That: 1. The information contained in the report on Commercial Matter - Council Property - Lease of Suite 107 at 114-116 Henry Street, Penrith be received. 2. Council grant a 3 year Licence Agreement with a 3 year option to Vision Australia in accordance with the terms and conditions as outlined in the report. 3. The Common Seal of the Council of the City of Penrith be placed on all necessary documentation if required. |
6 Commercial Matter - Council Property - Cranebrook Village Shopping Centre |
RECOMMENDED on the MOTION of Councillor John Thain seconded Councillor Kath Presdee
CW6 That: 1. The information contained in the report on Commercial Matter - Council Property - Cranebrook Village Shopping Centre be received. 2. Council amend the Conditions of the Contract to allow for the proposed masterplan in accordance with the attached plan as indicated in this report. 3. The Common Seal of the City of Penrith be placed on all necessary documentation. |
7 Commercial Matter - Tender Reference 25-10/11 for the provision of Grave Digging Services |
RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Marko Malkoc CW7 That the information contained in the report on Commercial Matter - Tender Reference 25-10/11 for the provision of Grave Digging Services be received.
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Having previously declared a Pecuniary Interest in Item 4 – Committee of the Whole, Councillor Ross Fowler OAM left the meeting, the time being 10:15 pm.
Councillor John Thain took the Chair for consideration of Item 4 – Committee of the Whole.
4 Commercial Matter - Council Property - Leasing of Suite 102 at Community Connection to AFFORD |
RECOMMENDED on the MOTION of Councillor Ben Goldfinch seconded Councillor Marko Malkoc CW4 That: 1. The information contained in the report on Commercial Matter - Council Property - Leasing of Suite 102 at Community Connection to AFFORD be received. 2. Council grant AFFORD a 3 year lease with a 3 year option in accordance with the terms and conditions as outlined in the report. 3. The Common Seal of the City of Penrith be placed on all necessary documentation. |
At the conclusion of consideration of Item 4 – Committee of the Whole, Councillor Ross Fowler OAM returned to the meeting at 10:16 pm and took the Chair.
ADOPTION OF Committee of the Whole
217 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3, CW4, CW5, CW6 and CW7 be adopted.
16 Tender Reference 25-10/11 for the provision of Grave Digging Services |
218 RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Greg Davies That: 1. The information contained in the report on Tender Reference 25-10/11 for the provision of Grave Digging Services be received. 2. The tender from LJ Follington Constructions Pty Ltd be accepted for the provision of Grave Digging Services for a period of two (2) years with an option to extend for a further two (2) one (1) year periods (with provision for rise and fall), by mutual agreement and subject to satisfactory performance. 3. The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary. |
There being no further business the Chairperson declared the meeting closed the time being 10:19 pm.
Procedure for Addressing Meetings
Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.
Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.
Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.
In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.
It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.
It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege). A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.
Prior to addressing the meeting the person will be required to sign the following statement:
“I (name) understand that the meeting I intend to address on (date) is a public meeting. I also understand that should I say or present any material that is inappropriate, I may be subject to legal action. I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.
Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.
The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.
It is up to the Council or Committee to decide if the request to address the meeting will be granted.
Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.
The Chairperson will then call the person up to the lectern or speaking area.
The person addressing the meeting needs to clearly indicate:
· Their name;
· Organisation or group they are representing (if applicable);
· Details of the issue to be addressed and the item number of the report in the Business Paper;
· Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;
· The interest of the speaker (e.g. affected person, neighbour, applicant, applicants spokesperson, interested citizen etc).
Each person then has five minutes to make their address. Those addressing Council will be required to speak to the written statement they have submitted. Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue.
The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.
Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.
When this occurs, they should then return to their seat.
Glenn McCarthy
Public Officer
02 4732 7649
Reports of Committees
Item Page
1 Report and Recommendations of the Access Committee Meeting held on 3 August 2011
2 Report and Recommendations of the Policy Review Committee meeting held on 22 August 2011
A City of Opportunities
REPORT AND
RECOMMENDATIONS OF THE
Access Committee MEETING
HELD ON 3 August, 2011
PRESENT
Councillor Jackie Greenow (Chair), John Farragher, Farah Madon, Ronda Hopkins, Michael Morris (5.25pm), Councillor Prue Guillaume (5.28pm), Councillor Robert Ardill (5.32pm).
IN ATTENDANCE
Joe Ibbitson, Community Programs Coordinator; Robyn Brookes, Disability Services Officer; Ben Felten, Disability Access Officer; Hans Meijer, City Works Manager; Colin Wood, Building Approvals Team Coordinator; Karin Schicht, Landscape Architect Supervisor; Robert Craig, Senior Environmental Planner.
APOLOGIES |
Apologies were accepted from David Currie, Erich Weller, Denise Heath, Graham Howe, Vanessa Muscat. |
CONFIRMATION OF MINUTES - Access Committee Meeting - 1 June 2011 |
The minutes of the Access Committee Meeting of 1 June 2011 were confirmed. |
DECLARATIONS OF INTEREST
Nil.
DELIVERY PROGRAM REPORTS
A Liveable City
3 Redevelopment of Memory Park Stage 2 Karin Schicht, Landscape Architect Supervisor, spoke to her report regarding the redevelopment of Memory Park. Memory Park is located on the corner of High and Woodriff Streets, Penrith. It is hoped to implement Stage 2 of the park design this financial year.
Karin Schicht explained that the Masterplan and Plan of Management were previously approved. The Development Application consent and Construction Certificate were issued in 2008. Council and Penrith RSL worked together on the memorial design which was completed as part of Stage 1.
Stage 2 is the remainder of the park. Karin Schicht talked through the Masterplan design, which is similar to 2008/09.
Michael Morris arrived at the meeting at 5.25pm.
Karin Schicht advised of the accessible ramp coming off High and Woodriff Streets. The park design will incorporate an elevated area with steps, which is a seating opportunity. There is an elevated view of the memorial. The tall palms will be retained but a very large tree is to be removed. There will be a row of trees flanking the memorial in a ceremonial way.
Councillor Prue Guillaume arrived at the meeting at 5.28pm.
Other components discussed as part of Stage 2 of the park included:
· a public art element behind the memorial represented as a map of the world in the pavement. This is a reference of memory of war conflict as well as memory of place · a series of bollards along Woodriff Street · a garden bed and seating around an existing tree on the corner · a pathway between garden beds to access the centre of the park · lighting in the centre of the park · tactiles to be located at the crossing corner of Union Lane and Woodriff Street, at the end of Woodriff and High Street, top and bottom of steps and ramp · no tactiles crossing Woodriff Lane · the luminescence would be looked at as part of the review because of the change of paving.
Councillor Robert Ardill arrived at the meeting at 5.32pm.
Issues discussed by the Committee included:
· the material for the bollards · nosing strips on the steps · the pram ramp · the noise of the birds · audio visual equipment · no toilets are located in the park.
Karin Schicht advised that there would be no tables in the park – it was being looked at as a seating place rather than a picnic place.
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RECOMMENDED that the information contained in the report on Redevelopment of Memory Park Stage 2 be received.
Karin Schicht left the meeting at 5.46pm. |
A City of Opportunities
2 Development Application referrals to Access Committee DA11/0725 AMF Bowling Centre and Bulky Goods Premises, 62-72 Batt Street, Jamisontown
Robert Craig, Planner in Development Assessment Team, presented the development application that has two elements – AMF Bowling Centre and separate buildings that will house bulky goods retail facilities at 62-72 Batt Street, Jamisontown. Currently this site is a Telstra depot and the mobile phone tower will be retained.
Councillor Greenow explained that Councillors usually are given the details of the applicant and owner of the applications. This information is required so a declaration of interest can be made if necessary. Robert Craig gave an assurance that the DA proforma would be modified and this information would be provided on the development application referrals in future.
Robert Craig stated that the applicant is Warrick Stimson Consulting Services and the owners are three individuals.
The Committee raised issues including:
· the internal glazing inside the entry air lock requires a glazing bar · a minimum of 50% of building entries must be accessible, including the main building entry · the distance between the southern wall and adjacent pathway kerb shall be sufficient to enable an accessible path of travel · the doors in the southern building elevation open outwards and should be recessed to enable a sufficient pathway width when the doors are opened · signage shall be provided advising of the nearest accessible entry - the signage shall be no more than 50m from the accessible entry · all parts of Class 9 buildings must be accessible by all occupants, including wheelchair users · the front reception area (including the pro-shop, staff room, office and rack room), locker area, café/bar and kitchen area would not achieve this requirement and should be revised; the kitchen sink would also need to be accessible · ambulant toilets shall be provided in the male and female toilets - sufficient space is currently not available to achieve this requirement which includes the provision of hinged doors · pram ramps are required in the pathway adjacent to the emergency access doors in the southern elevation of the building · provision should be made for mini-bus access and parking · provision should be made for bicycle racks · the gray shaded shared zone pathways must not encroach on the hatched shared areas of the accessible car spaces · consideration should be given to the provision of footpath paving on the southern side of Batt Street connecting from the site eastwards to the pedestrian crossing point at the intersection of Batt Street and York Road · consideration should be given to the provision of covered bus shelters in the surrounding area · consideration should be given to the provision of dedicated bowling lanes which are fully wheelchair accessible or the fixed seating should be replaced with movable seating · concern is raised regarding the visibility of the thin internal building columns -details and finishes of these columns should be provided as they will need to show a 40% luminance contrast.
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RECOMMENDED that the information contained in the report on Development Application referrals to Access Committee be received.
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Robyn Brookes spoke to the report which follows on from a draft proposal for a pilot project to improve access in the City Centre which was prepared by Access Committee community members in January 2011.
A number of consultations and internal meetings were held and investigations and research was undertaken by Council officers which has resulted in this All Welcome Pilot report.
Robert Craig left the meeting at 6.18pm.
Robyn Brookes explained that the proposal which is being put forward will provide a number of benefits. The success of the pilot project will depend on some local businesses nominating to participate.
Further to that interviews will be held with businesses to clarify the limitations, benefits and their expectations. Council officers will provide free advice and guidance.
The steps which will be progressed over the next three months are developing the promotional strategy and materials, developing an information package, and further presentations to Penrith City Centre Association and the Chamber of Commerce. Access Committee members are encouraged to support these presentations. The pilot proposal will be advertised through local media and on Council’s website.
The Committee gave the following feedback on the All Welcome Pilot proposal:
· all agreed it is an exciting proposal · part or all of a premises could be upgraded · it is an opportunity to promote awareness of the new standards · it is hoped to highlight and promote the businesses which are involved · there is a need for access to premises of doctors, dentists, chemists, and hairdressers · the possibility of expanding the program to St Marys · promotional material should be clear and simple · the options for businesses to be highlighted in the information package.
Councillor Greenow congratulated everyone for their work on the All Welcome Pilot project.
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RECOMMENDED That:
1. The information contained in the report on All Welcome Pilot Project be received. 2. The Committee endorse the implementation of the All Welcome pilot project as outlined in this report. 3. Access Committee community members be thanked for their contribution to the development of the All Welcome Pilot project. |
GENERAL BUSINESS
GB 1 Productivity Commission Final Report
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Robyn Brookes advised that the Productivity Commission final report has gone to the Federal Government and it will be considered when publicly released. In the meantime the “Count me In” campaign is continuing. |
GB 2 Submission to Commonwealth Access Structure Grant |
Ben Felten advised that Council applied for two Accessible Communities Grants and both were unsuccessful.
Hans Meijer advised that he still has an existing allocation for bus shelters.
Councillor Guillaume enquired if there was a list of bus shelters that Council is planning to build. It was advised that the information would be with the Traffic Section.
Councillor Greenow asked what happens when Westbus changes the route and a bus shelter has already been built. Hans Meijer advised that the Ministry of Transport has agreed to fund some of the relocations following the last major review of bus routes. |
GB 3 NSW Government Person Centre approach
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Ben Felten advised that the NSW Government is running community engagement sessions. The person centred approach links in with the National Disability Insurance Scheme. |
GB 4 Telecommunications |
Ben Felten advised that the Minister is seeking a review of telecommunications in regard to access. Information is available about the submission process and terms of reference. Information is also available about the national relay service and this also impacts on the national broadband network and other technical aids. |
GB 5 Vision Australia visit to Council |
Ben Felten advised that on 4 August 2011 Vision Australia is holding a morning tea at 10.30am in the Nepean Room. Vision Australia is acknowledging their longstanding volunteers who read the local newspapers, which are then recorded onto CD and sent out to vision impaired people.
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GB 6 Penrith Stadium
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John Farragher advised that all the work has been completed at the Penrith Stadium and that it would be appropriate to organise a tour of the new facilities.
Colin Wood advised that he would arrange to visit the stadium with Vanessa Muscat and organise the occupational certificate. |
GB 7 12 Marsden Road, St Marys
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Ronda Hopkins advised that the occupants of 12 Marsden Road, St Marys now have two cars which they drive up the footpath.
Hans Meijer advised that there is no official drive and the pram ramp is being used as a driveway.
Councillor Greenow advised that this matter would be followed up by the Compliance Unit.
Colin Wood will seek further advice on what action can be taken in relation to this matter. |
GB 8 Timing of Traffic Lights
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Councillor Prue Guillaume reported that Kevin Finlayson had raised the issue of the length of time available for pedestrian controlled traffic lights as there is not enough time for him and others to cross the road due to the number of lanes. The lights at Mulgoa and Jamison Roads were particularly mentioned.
Hans Meijer suggested that the Access Committee direct this issue to Adam Wilkinson for a response.
Committee members were concerned that this matter also affects elderly people in the community and reported that PDAF members have previously mentioned this as a risk issue. |
GB 9 Councillor Briefing – Disability Access to Premises – Building Standards |
Colin Wood advised that the Disability Access to Premises – Building Standards report would be presented to a Councillor Briefing on 8 August 2011.
The report provides information on the recent amendments to building legislation relating to accessibility. This includes the adoption of the Disability (Access to Premises – Buildings) Standards and the Building Code of Australia.
Colin Wood advised it was hoped to identify all Council’s polling places, assess them and identify what needs to be done to get them up to standard. |
GB 10 Access to Centro
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Councillor Greenow raised issues in regard to access at the Centro shopping centre brought to her attention by a resident. |
There being no further business the Chairperson declared the meeting closed, the time being 6.52pm.
That the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 3 August, 2011 be adopted.
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A Leading City
REPORT AND
RECOMMENDATIONS OF THE
Policy Review Committee MEETING
HELD ON 22 August, 2011
Prior to the commencement of the Policy Review Committee meeting, the General Manager advised that the Deputy Mayor, Councillor Jim Aitken had tendered his apology for tonight’s meeting and therefore Council would need to nominate a Councillor to Chair the meeting.
Councillor John Thain was Chair of the Policy Review Committee Meeting of 22 August 2011.
PRESENT
Councillor John Thain, Councillors Kevin Crameri OAM, Kaylene Allison, Greg Davies (Arrived 7:43pm), Mark Davies, Ben Goldfinch, Jackie Greenow, Prue Guillaume, Marko Malkoc, Karen McKeown (Arrived 7:46pm) and Kath Presdee.
LEAVE OF ABSENCE
Leave of Absence was previously granted to Councillor Ross Fowler OAM for the period 19 August 2011 to 4 September 2011 inclusive.
Leave of Absence was granted to Councillor Robert Ardill for the period 22 August 2011 to 24 August 2011 inclusive.
APOLOGIES |
Apologies were received from the Deputy Mayor, Councillor Jim Aitken OAM and Councillor Tanya Davies. |
CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 1 August 2011 |
The minutes of the Policy Review Committee Meeting of 1 August 2011 were confirmed. |
DECLARATIONS OF INTEREST
NIL
DELIVERY PROGRAM REPORTS
A LIVEABLE CITY
Procedural Motion Item 5 – Proposed Development of Andrews Road Baseball Facility was dealt with first. |
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5 Proposed Development of Andrews Road Baseball Facility Councillor Greg Davies left the meeting, the time being 7:44pm. Councillor Greg Davies returned to the meeting, the time being 7:45pm. |
A MOTION was moved that the information contained in the report on Proposed Development of Andrews Road Baseball Facility be received. An AMENDMENT was moved That: 1. The information contained in the report on Proposed Development of Andrews Road Baseball Facility be received. 2. Funding for the proposed works be provided equally from all three ward voted works. A further AMENDMENT was foreshadowed That: 1. The information contained in the report on Proposed Development of Andrews Road Baseball Facility be received. 2. Council guarantee funding to Penrith Baseball Club and a further urgent report be brought to the next Ordinary Council meeting discussing the most appropriate method of funding. The Chairperson deferred consideration of the item to allow Council Officers to discuss options with a representative of the Penrith Baseball Club. |
A Leading City
1 Penrith City Council Community Survey 2011 Councillor Karen McKeown left the meeting, the time being 8:11pm. Councillor Karen McKeown returned to the meeting, the time being 8:16pm. Councillor Mark Davies left the meeting, the time being 8:36pm. Councillor Mark Davies returned to the meeting, the time being 8:38pm. Councillor Greg Davies left the meeting, the time being 8:44pm. Councillor Greg Davies returned to the meeting, the time being 8:54pm. Management Planning Co-ordinator, Ken Lim introduced the report and invited Simon Pomfret from IRIS Research who gave a presentation on the results of the Penrith City Council Community Survey 2011.
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RECOMMENDED that the information contained in the report on Penrith City Council Community Survey 2011 be received. |
After a deferment for consideration of Item 5, it was then reconsidered.
5 Proposed Development of Andrews Road Baseball Facility RECOMMENDED That: 1. The information contained in the report on Proposed Development of Andrews Road Baseball Facility be received. 2. Council guarantee funding to Penrith Baseball Club and a further urgent report be brought to the next Council meeting discussing the most appropriate method for this funding. |
2 National Growth Areas Alliance Status Report Director, Craig Butler introduced the report and provided a brief overview on the National Growth Areas Alliance.
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RECOMMENDED That: 1. The information contained in the report on National Growth Areas Alliance Status Report be received 2. Council continue to brief local Members of Parliament about the outcomes NGAA is seeking and request their support. |
A Green City
RECOMMENDED That: 1. The information contained in the report on Draft Water Efficiency Plan be received. 2. The draft Water Efficiency Plan be adopted. 3. Council’s Sustainability and Planning Manager be authorised to make any minor changes to the Plan if required by the NSW Office of Environment and Heritage. |
A Liveable City
RECOMMENDED that the information contained in the report on Parks and Leisure Association Conference be received. |
There being no further business the Chairperson declared the meeting closed the time being 9:13pm.
That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 22 August, 2011 be adopted.
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Item Page
A Leading City
1 Delivery Program Six Month Progress Report ~ January 2011 - June 2011
3 2010-11 Draft Financial Statements
4 2011-2012 Financial Assistance Grant
5 Impact of Carbon Tax on Council and Penrith LGA
6 Council receives awards recognising successful partnerships
7 Workplace English Language and Literacy (WELL) Program 2011
8 Council Property - Dedication of the Extension of Laycock Street to Andrews Road, Cranebrook
A City of Opportunities
9 Development Application DA11/0373 Proposed Multi Unit Housing comprising 24 Units at Lots 31, 32 and 33 in DP 32844 (Nos.15 - 19) Rodley Avenue, Penrith Applicant: Byronville Pty Ltd; Owner: Byronville Pty Ltd
Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.
10 Development Application DA11/0415 Proposed secondary dwelling at Lot 511 DP 248181 (No. 14) Reindeer Place, Werrington Applicant: Robert & Michelle McCallum; Owner: Robert & Michelle McCallum DA11/0415
Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.
URGENT
17 DA11/0139 (2011SYW035) Staged subdivision of Caddens Release Area stages 1-7 into 346 residential lots, 1 residual lot, construction of the western linear park, western hilltop park and works in the riparian corridor Applicant: Landcom; Owner: Landcom
Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.
A Green City
URGENT
18 Council wins 2011 Compost Leadership Awards
A Liveable City
11 Pathway construction along Barber Avenue, Penrith
12 Provision of Concrete Works - Footpath and Kerb & Gutter (restoration and maintenance works)
14 The Provision of Batting Cages and Pitching Cages at Andrews Road Baseball Facility
A Vibrant City
15 Aboriginal Intergenerational Arts Project
16 Penrith Regional Gallery and The Lewers Bequest - Heritage Status
A Leading City
Item Page
1 Delivery Program Six Month Progress Report ~ January 2011 - June 2011
3 2010-11 Draft Financial Statements
4 2011-2012 Financial Assistance Grant
5 Impact of Carbon Tax on Council and Penrith LGA
6 Council receives awards recognising successful partnerships
7 Workplace English Language and Literacy (WELL) Program 2011
8 Council Property - Dedication of the Extension of Laycock Street to Andrews Road, Cranebrook
A Leading City
1 |
Delivery Program Six Month Progress Report ~ January 2011 - June 2011 |
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Compiled by: Allegra Zakis, Strategic Planning Coordinator
Tanya Jackson, Strategic Planning Coordinator
Wendy Connell, Planner (Engagement)
Authorised by: Paul Grimson, Sustainability & Planning Manager
Ruth Goldsmith, Group Manager - Leadership
Objective |
We demonstrate accountability, transparency and ethical conduct |
Community Outcome |
A Council that manages its finances, services and assets effectively (4) |
Strategic Response |
Deliver services for the City and its communities, and maintain our long term financial sustainability (4.1) |
Executive Summary
This report is presented by the General Manager, and outlines Council’s progress towards implementing its four-year Delivery Program for the six month period of January 2011 to June 2011. The report and accompanying Delivery Program Progress Report (enclosed separately) detail the progress of Council’s 21 programs, including a summary of key program highlights and challenges.
The Delivery Program Progress Report shows that 20 of Council’s 21 programs were ‘on track’ on 30 June 2011. Of the 37 Delivery Program indicators, 30 are ‘on track’, and baseline data has been established for 6 indicators. One indicator ‘needs focus’.
This report recommends that the Delivery Program Progress Report (enclosed and forwarded separately to Councillors) is received. It also recommends that Council note a number of minor changes recommended to the Delivery Program 2009-2013, which will be reflected in the Operational Plan 2011-2012.
Background
The Integrated Planning and Reporting (IPR) Legislation requires the General Manager to report Council’s progress on the Delivery Program every six months. The Delivery Program must address the full range of Council’s operations, specifically outlining the principal activities Council will undertake over that four year period in response to the outcomes identified in the Community Strategic Plan.
We are halfway through the term of the current Delivery Program, which covers the period from 1 July 2009 to 30 June 2013. Since adoption of the Delivery Program, there have been 3 six month Delivery Program Progress Reports prepared and reported to Council.
This Progress Report is the fourth in the series of eight that will chart our progress in implementing the Delivery Program 2009-2013. As we are now 2 years into the 4 year Delivery Program a separate report, that focuses on the agreed Delivery Program priorities and examines our progress and challenges, will be presented to Council in October 2011.
Delivery Program Progress Report
The enclosed Delivery Program Progress Report (January 2011 to June 2011) provides a narrative of the achievements and progress for each program over the past six months. On the introductory summary page for each program it also provides a cumulative assessment of performance for the year, based on measuring implementation of services in each program.
Significant achievements for the past six months (January to June 2011) are summarised below, with a more detailed ‘highlights and challenges’ section provided on the introductory summary page for each program in the enclosed Progress Report.
ü $200,000 (Federal Government funding) received under the Safer Suburbs program for the Mondo Community Safety Project
ü 3 Blackspot projects completed; $870,000 funding secured for 2011-12 Blackspot projects
ü 3.5 km of footpath and shared pathways completed (target was 2.5 km)
ü 35 civic and community events conducted, including revamped Australia Day
ü 600 residents attended Seniors Week concerts
ü Building works completed on the Howell Cricket Pavilion
ü Bulk earthworks substantially completed at the Gipps St site, with significant savings
ü Construction commenced on the Penrith Commuter Carpark
ü Development to the value of $231 million approved through Development Applications, construction to the value of $20 million approved through Construction Certificates
ü Floodlighting upgraded at playing fields across the City
ü Free shuttle bus service introduced by the State Government in the Penrith City Centre
ü Funding of $4.1 million secured to support the Stormwater Harvesting and Managed Aquifer Recharge Scheme
ü Granting of the Special Rate Variation secured sufficient funding to ensure continuation of current services and service levels
ü Increased enrolments of Aboriginal children in Council’s child care centres
ü Neighbourhood Stories St Marys project won first place in its category at the NSW Local Government and Shires Association Annual Cultural Awards
ü Penrith Swimming Centre achieved a Royal Life Saving Society Australia Safety Score of 94.02%
ü Rollout of ‘green’ computers and upgrade of network services
ü Sale of Lemongrove Retirement Village
ü Significant reduction in the organisation’s annual leave liability
ü Strong increase in online ‘My Library’ renewals and reserves and usage levels of downloadable audio and eBooks have doubled
ü Successful resolution of six local court matters and five Land and Environment Court matters
ü Trial and adoption of the Sustainable Events Policy
ü Waste to landfill diversion increased to 60.5% - an increase from 20.5% since the introduction of the 3 bin service.
There are three elements in reporting on Delivery Program progress – delivery, performance and budget. Section 1 details the delivery outcomes for each program and its relevant services; Section 2 reports on the performance outcomes for each program through its indicators; and Section 3 reports on the budget outcomes for each program.
Section 1 – Delivery (have we completed the agreed work?)
The framework for Delivery Program reporting focuses on ensuring Council’s principal activities are implemented, and complies with the IPR legislation. The following components provide the building blocks for the reporting framework:
} Each service activity within a service is weighted, according to the priority and resourcing allocated to that activity in a specific year (the weighting may change in another year). Together, the weighting for service activities within a service must equal 100%
} The ‘% delivered / complete’ for all service activities within each service aggregate to determine the overall service ‘% delivered / complete’ measure
} The ‘% delivered / complete’ for all services within a program aggregate to determine the overall program ‘% delivered / complete’ measure
} Service budgets are reported for each service, and all services within a program are aggregated to show the overall program budget ‘% complete’
} Program performance is measured by agreed program ‘outcome’ indicators.
The Delivery Program reporting framework has introduced a focus on Council’s ‘principal activities’, consistent with the IPR requirements. This is different to the current Operational Plan reporting framework, which measures service delivery against the completion of tasks, projects and KPIs. The ‘% delivered / complete’ measures reported for each of the documents may therefore show some minor differences.
Each of Council’s 45 services is delivered through a number of ‘service activities’. Service activities generally describe ongoing organisational processes, and may include specific tasks. Table 1 on the following page details the progress of each program, and its relevant services, to 30 June 2001. Appendix 1 shows performance for each program, with details for each service and its service activities.
R |
‘on target’ – more than 90% of service activities completed |
W |
‘needs focus’ – between 76% and 90% of service activities completed |
Q |
‘at risk’ – less than 75% of service activities completed |
On 15 August 2011, Councillors considered the Services Performance and Financial Review Report for the Operational Plan 2010-2011. This report identified 7 tasks, 17 capital projects and 10 operating projects as ‘needing focus’ or ‘at risk’ across the organisation. The progress of these individual tasks and projects has been considered in reporting the ‘% delivery / complete’ for the ‘service activities’ within which they sit. In most cases, the tasks and projects have not, of themselves, significantly impacted on the delivery of the service activity. For example, delays in implementing a project or task that contributes only 10% to a service activity is unlikely to impact on the overall rating of that service, whereas delays in a significant project or task will be reflected in the overall service (and possibly also the program) rating.
With the exception of Strategic Planning, all programs and their related services are on target at 30 June 2011. The ‘needs focus’ rating for the Strategic Planning service and program is a result of the delays in preparing the City Planning Strategy, which was a task planned for 2010-2011. This task was deferred to enable staff to focus on reviewing and preparing a revised Community Engagement Strategy and a revised Resource Strategy to support Council’s Special Rate Variation.
Table 1 – Delivery of Programs in 2010-2011
Program |
|
Service/s |
|
Children’s Services |
R |
Children’s Services |
R |
Community Facilities |
R |
Cemeteries |
R |
Neighbourhood Facilities Management |
R |
||
Community Information and Events |
R |
City Partnerships |
R |
Customer Service |
R |
||
Marketing |
R |
||
Communications |
R |
||
Community Wellbeing |
R |
Community and Cultural Development |
R |
Lemongrove Retirement Village |
R |
||
Neighbourhood Renewal |
R |
||
Corporate Finance |
R |
Financial Services |
R |
Operational Planning |
R |
||
Purchasing and Supply |
R |
||
Property Development and Management |
R |
||
Risk Management and Insurances |
R |
||
Corporate Governance |
R |
Corporate Governance |
R |
Council and Executive Support |
R |
||
Legal Services |
R |
||
Corporate Support |
R |
Information Technology |
R |
Mapping Information / GIS |
R |
||
Records Management |
R |
||
Corporate Workforce |
R |
Workforce and Workplace |
R |
Development Applications |
R |
Development Applications |
R |
Building Approvals and Certificates |
R |
||
Environmental and Health Management |
R |
Environmental Health |
R |
Libraries |
R |
Libraries |
R |
Parks |
R |
Bushland Management |
R |
City Parks |
R |
||
Planning and Advocacy |
R |
City Planning |
R |
Regional Planning and Advocacy |
R |
||
Public Spaces and Community Safety |
R |
Community Safety |
R |
Public Domain Maintenance |
R |
||
Roads, Footpaths and Buildings |
R |
Building Maintenance & Construction |
R |
Civil Construction & Maintenance |
R |
||
Fleet & Plant Maintenance |
R |
||
Sport and Recreation |
R |
Recreation & Leisure Facilities Management |
R |
Strategic Planning |
W |
Strategic Planning |
W |
Sustainability Planning |
R |
Sustainability |
R |
Traffic, Parking and Drainage |
R |
Development Engineering |
R |
Floodplain and Drainage Engineering |
R |
||
Traffic Management, Parking & Road Safety |
R |
||
Waste and Community Protection |
R |
Emergency Services Management |
R |
Regulatory Control |
R |
||
Waste Management |
R |
Section 2 – Performance (have we contributed to improving community outcomes?)
All of Council’s 21 programs are measured on their performance in delivering the agreed service activities. A number of programs are also measured against their performance in contributing to broader Community Outcomes, and these programs have indicators against which progress is assessed every six months. There are also additional Delivery Program indicators that are reported every twelve months in Council’s Annual Report.
Performance in relation to the adopted Delivery Program indicators is measured and reported separately to reporting on how services have ‘delivered’. The table below details the status of the 37 Delivery Program indicators at 30 June 2001. The symbols indicate whether the indicators are ‘on target’ R, ‘needs focus’ W, or are ‘at risk’ Q. The additional symbol ¨ indicates that some or all of the data informing this indicator was collected for the first time this year. The data therefore establishes a baseline against which future results can be measured. This symbol primarily relates to ‘satisfaction’ questions asked through the Community Satisfaction Survey.
Table 2 – Delivery Program Indicators for 2010-2011
Program |
Delivery Program Indicators |
|
Children’s Services |
More families use Council’s children’s services each year |
R |
Community Facilities |
All operational cemeteries have their sustainability maximised to meet the needs of Penrith’s communities |
R |
All neighbourhood facilities are regularly assessed to establish appropriateness for contemporary community needs |
R |
|
All agreed management structures for neighbourhood facilities are progressively assessed and supported to meet the requirements of the Neighbourhood Facilities Management Policy |
R |
|
Community Information and Events |
Council’s initiatives are recognised through awards, and participation with other leading organisations |
R |
More people know who to contact for representation and information |
¨ |
|
More local residents are recognised by, and involved in, civic and community events |
R |
|
Community Wellbeing |
More cultural activities are organised in the City’s public places, including St Marys Corner |
R |
More local residents are involved in developing Neighbourhood Action Plans |
R |
|
Corporate Finance |
Unrestricted current ratio (excluding internal loans) not less than 1.25 to 1 |
R |
Outstanding rates less than 4.5% of rates, charges and fees (excluding pensioners) |
R |
|
Council’s commercial properties provide a positive financial return |
R |
|
Corporate Governance |
All recorded breaches to the Code of Conduct are actioned |
R |
More than 95% of Audit Committee recommendation are implemented within agreed timeframes |
R |
|
Corporate Workforce |
More than 70% of the workforce are permanent |
R |
Less than 15% of the workforce have more than 40 days of accumulated annual leave |
R |
|
Development Applications |
More people agree that development in the City is appropriate |
¨ |
Environmental and Health Management |
Increase in the type and number of ‘healthy water’ indicator species |
R |
Increase in the number of private landowners interested in protecting biodiversity |
R |
|
Increase in the number of local food producers selling locally |
R |
|
No overall loss in the number of primary producers |
R |
|
More people are aware of how to lead a healthy lifestyle |
¨ |
|
Libraries |
More people use the City’s libraries and services each year |
R |
Planning and Advocacy |
Council responds to key government policies within specified consultation timeframes |
R |
Area of land zoned rural in the City |
¨ |
|
Public Spaces and Community Safety |
Recommendations from Community Safety Assessments / Audits are prioritised for implementation through a range of available funding opportunities / programs |
R |
Regular engagement with Police Local Area Commands about community safety programs and issues is maintained |
R |
|
Roads, Footpaths and Buildings |
Length of shared pathways constructed each year |
R |
Number of bus shelters constructed each year |
W |
|
All buildings are designed, constructed and maintained to achieve sustainable operational and lifestyle costs |
R |
|
All roads are designed, constructed and maintained to achieve sustainable lifecycle and operational costs |
R |
|
Strategic Planning |
Council pursues the commitment of our key partners in contributing to Strategic Plan outcomes |
R |
Regular and continuing opportunities for community engagement are provided |
¨ |
|
Sustainability Planning |
Initiatives to reduce energy and water consumption, and greenhouse gas emissions |
R |
Sport and Recreation |
All recreation facilities are assessed for contemporary needs |
R |
Traffic, Parking and Drainage |
More people use public transport each year |
¨ |
Waste Management and Community Protection |
More than 58% of domestic waste diverted from landfill each year (with a target of 66% by 2014) |
R |
Of the 37 indicators which are reported on under the Delivery Program, only one is not ‘on track’, and six indicators warrant further discussion. These comments are provided below.
Roads, Footpaths and Buildings |
Number of bus shelters constructed each year |
W |
Comment: No bus shelters were constructed in 2011 as the design of the shelters needed to be checked to ensure it complied with new access standards for bus stops. This review has now occurred and recommendations have been made which will be incorporated into the design of new shelters and surrounding areas. Bus shelters constructed will now comply with the relevant standards.
Roads, Footpaths and Buildings |
All roads are designed, constructed and maintained to achieve sustainable lifecycle and operational costs |
R |
Comment: A number of mechanisms are currently being used to maximise the life of road pavement across the City. These include the use of pavement rejuvenators to extend surface life and the use of full depth asphalt on regional roads such as Forrester Road and Hewitt Street. This reduces the time that staff are required to interrupt traffic flow on these main roads to undertake maintenance work, which both reduces operational costs and reduces inconvenience to motorists.
Council has implemented an ongoing program over the last few years to increase the life of road pavement. This is partly in response to our communities’ responses, in which traffic and infrastructure issues are rated as ‘highly important’ in the Customer Satisfaction Survey. This year, traffic and infrastructure issues covered by the Survey included the safety of local roads, ease of traffic flow and condition of local roads. The survey results rated all of these issues at ‘highly important’, with mean importance ratings ranging from 8.57 out of 10 (condition of local roads) to 9.22 out of 10 (safety of local roads).
Community Information and Events |
Council’s initiatives are recognised through awards, and participation with other leading organisations |
R |
Comment: Council has won a number of awards this year, including:
} Councillor McKeown received a Minister’s Award for Women in Local Government
} NSW Cultural Award from the Local Government and Shires Associations for the ‘Neighbourhood Stories’ project
} Excellence Award from the Institute of Public Works Engineering Australia for Council’s 40km/h High Pedestrian Activity Area Scheme, and
} Bronze Award in the Australasian Reporting Awards for the Annual Report.
These are all significant achievements that demonstrate external recognition of Council’s performance.
Sustainability Planning |
Initiatives to reduce energy and water consumption, and greenhouse gas emissions |
R |
Comment: Council continues to implement initiatives to reduce energy and water consumption through the adopted Water and Energy Saving Action Plans, and more broadly through the adopted of sustainable resource management practices across the organisation. The coordination of working groups such as the Facility Managers Group, as well as informal networks, has resulted in increased ownership of sustainable resource management, which has in turn resulted in the development and implementation of a number of new and innovative initiatives.
It is important that Council continue its strong commitment to reducing energy and water use and greenhouse gas emissions both from an environmental and an economic perspective. Energy savings in particular have the potential to provide significant financial benefits across the organisation.
Environmental and Health Management |
More people are aware of how to lead a healthy lifestyle |
¨ |
Comment: This year’s Community Satisfaction Survey asked this question for the first time this year, as the most reliable way of measuring our communities’ understanding of what comprises a healthy lifestyle. Respondents were asked to agree or disagree on a scale of 0 (strongly disagree) to 10 (strongly agree) with the statement ‘I am aware of how to lead a healthy lifestyle’. Overall, 93.9% of respondents agreed with the statement, scoring it 7 or above, with only 0.6% scoring it 3 or below. This information provides a baseline, against which future results can be compared to establish a trend.
NSW Health statistics show that overweight / obesity rates in Penrith are higher than the NSW average, and that rates of fruit and vegetable consumption and physical activity are lower than average. Council contributes to our communities’ understanding of a healthy lifestyle through education programs on health and nutrition, and promoting fresh, healthy food at community events. Council also partnered with Wesley Mission and Mission Australia to run Healthy Cooking classes in the Oxley Park area. Although Council’s influence on healthy lifestyles is limited, it is an issue which is important to our communities, which is why it has been included as an indicator. Comparison of health statistics and awareness of health issues in the future may lead to the development of more strategies to help improve the health of Penrith residents.
Environmental and Health Management |
No overall loss in the number of primary producers |
R |
Comment: There were 407 farms used for agricultural purposes in the City this year, which represents no change from the previous year. A web based information resource for sustainable land management has been developed and will be launched shortly. This site will provide information and links to enable people accessing the site to communicate with others sharing an interest in sustainable land management and local food production. Information and feedback provided through the website by local landowners will be a useful tool to develop responses to issues that affect primary producers.
Planning and Advocacy |
Area of land zoned rural in the City |
¨ |
Comment: This indicator reflects our communities’ concerns with the potential future loss of rural lands, which will impact on our capacity to produce local fresh food and support local agricultural industries. A number of Council priorities, identified in the adopted Delivery Program, focus on promoting viable rural activities, supporting local food production, and confirming the City’s agreed urban and rural boundaries.
The intent of this indicator was to track any loss of viable rural lands (where agricultural activities are permitted) however, the wording could be improved by identifying the preferred trend. It is therefore recommended that the indicator be amended to read:
No overall loss in the area of land that permits agricultural activities in the City.
Section 3 – Budget (have we managed our finances responsibly?)
The performance outcomes for individual programs are reported in the Delivery Program Progress Report. The ‘scorecard’ for budget performance is based on the following criteria:
R |
Net Cost is under budget or is less than 5.0% over budget |
W |
Net Cost is over budget by 5.0% to 10.0%. |
Q |
Net Cost is over budget by greater than 10.0%. |
The cumulative budget result for the year as at June 2011 is a surplus of $58,764. This result comprises both positive and negative variations to the original budget. The budget results reflect the strong financial management of Council, despite the challenges in developing the 2010-11 budget and the current economic climate. In this context, a surplus of $58,764 is considered an excellent result.
Of the 21 program budgets, 19 were ‘on track’ at 30 June 2011. One program budget resulted in a ‘needs focus’, and one program budget was ‘at risk’. Comments are provided below on these two program budgets.
Parks |
The most significant element of this budget variation is an accounting valuation of land under roads which has impacted upon both the income and expenditure figures in the parks budget. Other budget variations of note include increased water consumption charges, increased internal plant hire charges and end of year on costs and leave entitlement charges. |
W |
Major Projects and Design |
This budget variance is due to the delays in the start of the Penrith Commuter Carpark and the completion of Howell Oval. |
Q |
Detailed budget information for the past year was presented to Council on 15 August 2011, together with the end-of year report on the Operational Plan 2010-2011. Information is also available in tonight’s Business Paper in the ‘Draft Financial Statements’ report, presented for Council’s consideration.
Proposed changes to Delivery Program 2009-2013 and Operational Plan 2011-2012
In the review process leading to preparation of this Report and the end of year Summary Report for the Operational Plan 2010-2011, a number of tasks not completed by June 2011 have been identified (most of them are more than 95% complete). A new ongoing task has also been suggested for inclusion in the Public Domain Maintenance service for 2011-12, to implement the strategy to expand public domain maintenance programs. The initial stage in this project, to identify the required level of service, was completed as a task in 2010-2011. As noted above, minor changes are also proposed to one Delivery Program indicator.
These changes will better reflect the timing of the relevant tasks which will ensure that the community is aware that these tasks will still require some resourcing into the 2011-2012 Operational Plan year, although in many cases they are substantially complete. The additional task will show how the previous task, which involved development of a strategy to provide appropriate levels of service in public domain maintenance, will be implemented. The proposed rewording of the Delivery Program indicator better reflects community aspirations and outcomes.
Given that all changes are consistent with the Community Strategic Plan, and there are only a small number of tasks involved, it is not considered that these changes are significant enough to warrant re-exhibition of the Delivery Program. To comply with the IPR legislation, in this report it will be recommended that the proposed changes are noted. The changes will be presented again to Council at its next available meeting for consideration and adoption.
It is recommended that the changes outlined below are made to the Delivery Program 2009-2013. As a sub-plan of the Delivery Program, the changes will also be reflected in the Operational Plan 2011-2012.
Program |
Service |
Task |
Change |
Community Facilities |
Cemeteries |
Investigate options for the long term conservation, maintenance and management of heritage cemeteries in the Penrith LGA |
Existing task – continue as a task in 2011-2012 |
Corporate Finance |
Operational Planning |
Research and report on new approaches to team-based performance management and productivity incentive systems and its applicability to Council |
Existing task – continue as a task in 2011-2012 |
Corporate Finance |
Property Development |
Progress the formalities required to secure settlement of the sale of Cranebrook Shopping Centre by December 2010 |
Remove ‘by December 2010’ in existing task, and continue as a task in 2011-2012 |
Corporate Finance |
Property Development |
Develop a strategy for possible redevelopment or sale of Council owned land in Penrith and St Marys CBDs by December 2010 |
Remove ‘by December 2010’ in existing task, and continue as a task in 2011-2012 |
Corporate Finance |
Property Development |
Investigate feasibility of a new Community Service building in the Penrith CBD |
Existing task – continue as a task in 2011-2012 |
Corporate Support |
Records Management |
Develop a policy to manage access to electronic information |
Existing task – continue as a task in 2011-2012 |
Libraries |
Libraries |
Complete and publish the “History of Penrith” Volume 2 |
Existing task – continue as a task in 2011-2012 |
Major Infrastructure Projects and Design |
Design and Project Management |
Implement the recommendations of the Project Management service review and audit |
Existing task – continue as a task in 2011-2012 |
Parks |
Bushland Management |
Review current Plans of Management, including resourcing requirements |
Existing task – continue as a task in 2011-2012 |
Parks |
City Parks |
Identify high risk bushfire sites |
Existing task – continue as a task in 2011-2012 |
Planning and Advocacy |
City Planning |
Finalise the Public Domain Plans for Penrith City Centre and St Marys Town Centre |
Existing task – continue as a task in 2011-2012 |
Public Spaces and Community Safety |
Public Domain Maintenance |
Continually review the public domain maintenance programs to provide the level of service that meets community needs |
New ongoing task |
Sport and Recreation |
Recreation and Leisure Facilities Management |
Implement the recommendations of the Leisure Facilities Management Options Appraisal |
Existing task – continue as a task in 2011-2012 |
Sustainability |
Sustainability Planning |
Develop a Climate Change Strategy, encompassing both mitigation and adaptation |
Existing task – continue as a task in 2011-2012 |
Traffic, Parking and Drainage |
Traffic Management, Parking and Road Safety |
Develop a Workplace Travel Plan for the organisation |
Existing task – continue as a task in 2011-2012 |
Waste Management and Community Protection |
Emergency Services Management |
Conduct a condition audit of Rural Fire Services and State Emergency Services infrastructure, and prepare improvement plans and funding models |
Existing task – continue as a task in 2011-2012 |
Waste Management and Community Protection |
Waste Management |
Review waste disposal and resource initiatives in public places within the Penrith LGA |
Existing task – continue as a task in 2011-2012 |
Program |
Service |
Indicator |
Change |
Planning and Advocacy |
City Planning |
No overall loss in the area of land that permits agricultural activities in the City |
Reword existing indicator, as shown in adjacent column |
Conclusion
In response to the new Integrated Planning and Reporting Framework, Council introduced a new suite of planning documents, including the Community Strategic Plan, Community Engagement Strategy, Resource Strategy, Delivery Program and Operational Plan. We have since focused on improving and streamlining the new framework.
Council’s progress on the Delivery Program, including all of Council’s principal activities and operations, must be reported every six months. As we are now 2 years into the 4 year Delivery Program a separate report, that focuses on the agreed Delivery Program priorities and examines our progress and challenges, will be presented to Council in October 2011.
Pleasingly, the Delivery Program Progress Report shows that 20 of Council’s 21 programs were ‘on track’ at 30 June 2011, together with 30 of the 37 Delivery Program indicators. Another 6 indicators have established initial baseline data this year. Council has achieved tangible community outcomes in delivering its 21 significant programs over 2010-2011.
That: 1. The information contained in the report on Delivery Program Six Month Progress Report ~ January 2011 - June 2011 be received. 2. Council note the proposed changes to the Delivery Program 2009-2013 and the Operational Plan 2011-2012, as outlined in this report. |
Progress, including services and service activities |
6 Pages |
Appendix |
Appendix 1 - Progress, including services and service activities
Appendix 1 – Programs, including services and service activities
The table below details the progress of each program, including its relevant services and service activities, to 30 June 2001. The programs are listed alphabetically, and are set out as follows:
PROGRAM |
Major Infrastructure Projects and Design |
R |
SERVICE |
Design & Project Management |
R |
SERVICE ACTIVITIES |
} Provide designs and plans for Council’s parks, buildings, roads and drains, using sustainability principles |
Children’s Services |
R |
Children’s Services |
R |
} Deliver high quality children’s services that are affordable, accessible and viable |
|
} Plan for and support others, as appropriate, to provide children’s services |
|
} Investigate and implement programs for identified target groups in the community |
Community Facilities |
R |
Cemeteries |
R |
} Manage and maintain Council’s cemeteries |
|
} Liaise with bereaved members of the public and funeral industry representatives |
|
} Preserve and conserve the heritage elements of cemeteries in the Penrith LGA |
|
Neighbourhood Facilities Management |
R |
} Manage neighbourhood facilities using adopted policies, agreements and guidelines to ensure consistent management practices |
Community Information and Events |
R |
City Partnerships |
R |
} Build on our partnerships and alliances to achieve shared aspirations for the region’s future |
|
Customer Service |
R |
} Provide a high level of customer service and information on Council’s services through ‘single point’ direct and telephone contact |
|
Marketing |
R |
} Promote and market the City through campaigns that build on its strengths, natural environment and identity |
|
} Develop and support community festivals and activities on and around the Nepean River that celebrate and protect its health and environment |
|
} Attract visitors to the City, to enhance opportunities for sharing cultural understanding, experiences and knowledge |
|
} Provide an information service for visitors to the City |
|
} Promote Council’s regional leadership role and strengths, and its services |
|
Communications |
R |
} Ensure the community is engaged and informed about Council’s services and positions, and are aware of the benefits Council provides to the community. Manage issues which impact upon Council, and communicate Council’s key messages consistently and effectively. |
|
} Manage issues which impact upon Council, and communicate Council’s key messages consistency and effectively |
|
} Administer Council’s news page and advertising placement |
Community Wellbeing |
R |
Community and Cultural Development |
R |
} Monitor the impact of State and Federal Government social policies and seek to influence through a strong advocacy role |
|
} Develop effective responses to the social impacts of growth, redevelopment and change |
|
} Resource and implement social and cultural programs that contribute to community wellbeing |
|
} Facilitate activities that contribute to a vibrant City and community strengths |
|
} Engage with a broad range of community partners, including other levels of government to foster community strengths and build community capacity |
|
} Facilitate and resource community service networks to support social cohesion |
|
} Continue to partner with key cultural organisations to support cultural development, place-making and creative enterprise |
|
} Liaise with Aboriginal partner organisations and residents to develop initiatives that contribute to community strength |
|
Lemongrove Retirement Village |
R |
} Manage and maintain the Lemongrove Gardens Retirement Village |
|
Neighbourhood Renewal |
R |
} Engage the community developing Neighbourhood Action Plans in priority identified established areas of the City |
Corporate Finance |
R |
Financial Services |
R |
} Maintain long term financial sustainability by providing key financial information and advice to Council’s decision makers |
|
} Oversee all of Council’s financial obligations |
|
} Pursue and respond to grant funding opportunities |
|
} Manage Council’s light vehicle fleet to optimise financial, environmental and workforce outcomes |
|
Operational Planning |
R |
} Manage Council’s annual Operational Plan and regularly review organisational performance |
|
} Regularly review and benchmark the capacity of Council’s services and programs to deliver community needs and priorities |
|
} Investigate and review opportunities to incorporate emerging best practice into Council’s services |
|
Purchasing and Supply |
R |
} Oversee and manage Council’s purchasing, supply, contract and tendering policies and procedures |
|
Property Development and Management |
R |
} Manage Council’s property portfolio, in accordance with statutory requirements, to contribute to the expansion of Council’s revenue base |
|
} Support Council’s long term goals for the City’s future by managing Council’s property portfolio through strategic disposal and acquisitions |
|
Risk Management and Insurances |
R |
} Develop and sustain an enterprise risk management culture within the organisation |
|
} Manage insurance and claims to reduce risk and contain premium increases |
Corporate Governance |
R |
Corporate Governance |
R |
} Ensure that the organisation promotes ethical behaviour, risk management, transparent decision making and meets contemporary governance standards |
Council and Executive Support |
R |
} Manage Council’s reporting systems and meeting processes |
|
} Support the Councillors in meeting their statutory obligations and roles as community representatives |
|
} Provide a Public Officer role to support the organisation |
|
Legal Services |
R |
} Provide Council with legal administration, conveyancing and advice services |
|
} Provide Council with litigation and advocacy services |
Corporate Support |
R |
Information Technology |
R |
} Provide technology and support to improve the organisation’s effectiveness and efficiency |
|
Mapping Information / GIS |
R |
} Manage Council’s mapping and geographical information to support the organisation’s effectiveness, and to comply with legislation |
|
Records Management |
R |
} Manage Council’s records and documents to support the organisation’s effectiveness, and to comply with legislation |
|
} Comply with State Records Act |
|
} Enhance Council’s transparency and accountability by providing access to Council’s information |
Corporate Workforce |
R |
Workforce and Workplace |
R |
} Respond to contemporary and emerging workforce and workplace issues through strategy and policy development |
|
} Ensure the organisation meets statutory requirements for employee relations, EEO, OH&S and injury management |
|
} Provide human resources management services that encourage staff empowerment, creativity and innovation |
|
} Provide staff with opportunities for learning and development |
|
} Position the organisation towards a workers compensation model that provides best practice outcomes for Council |
Development Applications |
R |
Development Applications |
R |
} Deliver high quality, sustainable development that is consistent with Council’s strategic directions for the City |
|
} Develop improved systems to foster quality outcomes through the development process and enhance customer service delivery |
|
} Review and implement new processes and procedures that respond to legislative change and customer expectations for the development service |
|
} Encourage respect for, and conservation of the City’s heritage items and places |
|
} Engage key stakeholders and staff in the refinement and enhancement of the development application service in response to customer expectations |
|
Building Approvals and Certificates |
R |
} Undertake building approval and compliance functions, in accordance with statutory obligations |
|
} Enhance customer service delivery and develop improved systems to foster quality outcomes through the development process and improved risk management |
Environmental and Health Management |
R |
Environmental Health |
R |
} Contribute to the health and wellbeing of the City’s communities through ha range of health protection, education and regulatory programs |
|
} Engage with relevant government agencies and partners in developing initiatives aimed at improving the health of the Nepean River System |
|
} Contribute to the management, protection and enhancement of the natural environment through advocacy, monitoring, education and regulatory programs |
|
} Respond to legislative reform and implement assessment, audit and regulatory programs |
|
} Implement the Rural Lands Strategy |
Libraries |
R |
Libraries |
R |
} Deliver quality Library Services that respond to the community’s need for information and leisure |
|
} Enhance library services, to respond to changing community needs and preferences |
|
} Preserve and record local community and historical information |
|
} Provide access to local area images and information |
Major Infrastructure Projects and Design |
R |
Design & Project Management |
R |
} Provide designs and plans for Council’s parks, buildings, roads and drains, using sustainability principles |
|
} Construct Council’s major infrastructure projects |
|
} Provide advice on the design of developer constructed parks, buildings, road and drains |
|
} Enhance the city’s landscape character |
Parks |
R |
Bushland Management |
R |
} Encourage community involvement in bushland management |
|
} Manage Council owned natural and bushland areas |
|
City Parks |
R |
} Manage and maintain sports grounds, parks and open space to meet community needs |
|
} Control the risk of bushfires commencing in, and escaping from, Council Reserves and land under Council’s control in identified Bush Fire Prone Land |
Planning and Advocacy |
R |
City Planning |
R |
} Provide an accurate and timely planning information service |
|
} Plan for Penrith’s future as a sustainable City through a policy framework of strategies and actions |
|
} Delivery Council’s adopted strategies through a contemporary statutory framework |
|
} Prepare development contributions plans and planning agreements that ensure all new development is planned with an adequate level of services and facilities |
|
Regional Planning and Advocacy |
R |
} Build on our city partnerships and alliances to achieve shared aspirations for the region’s future |
|
} Develop and implement a program of advocacy that targets the delivery of key infrastructure and regional employment growth |
Public Spaces and Community Safety |
R |
Community Safety |
R |
} Maintain a Community Safety Plan with others that minimises opportunity for crime in the City of Penrith |
|
Public Domain Maintenance |
R |
} Improve levels of public safety and amenity across the City through a program of improved plans and ongoing enhanced public space maintenance plans using ‘Crime Prevention Through Environmental Design’ principles |
|
} Enhance the presentation and amenity of State and Federal Government property and infrastructure visible from public areas |
Roads, Footpaths and Buildings |
R |
Building Maintenance & Construction |
R |
} Manage the construction, renewal and maintenance of Council’s buildings and facilities |
|
Civil Construction & Maintenance |
R |
} Construct, manage and maintain Council’s roads, drains and paths |
|
Fleet & Plant Maintenance |
R |
} Maintain Council’s fleet, plant and equipment through optimising life-cycle costs |
Sport and Recreation |
R |
Recreation & Leisure Facilities Management |
R |
} Develop, facilitate and implement sport and recreation programs and services |
|
} Provide facilities that meet community needs |
|
} Manage and operate sports and recreation facilities through best value operation and management models |
Strategic Planning |
W |
Strategic Planning |
W |
} Coordinate and manage Council’s strategic planning processes |
|
} Coordinate Council’s community engagement program and processes |
|
} Coordinate Council’s strategic research program within an integrated organisational policy framework |
Sustainability Planning |
R |
Sustainability |
R |
} Research the impacts of climate change on the region, and develop plans to respond |
|
} Mainstream sustainability in the organisation by engaging with staff and implementing programs |
|
} Implement a framework of data collection, management and reporting on key sustainability indicators and measures |
|
} Develop and implement a coordinated program of resource management for the organisation |
|
} Develop and implement a coordinated program of sustainability education activities |
Traffic, Parking and Drainage |
R |
Development Engineering |
R |
} Deliver a certification, compliance and advice service for engineering works |
|
Floodplain and Drainage Engineering |
R |
} Provide a floodplain management framework to inform land use policy in the City |
|
} Provide technical advice on floodplain issues within the City |
|
Traffic Management, Parking & Road Safety |
R |
} Provide technical advice on traffic issues, and plan for the delivery of traffic, footpath, bicycle and bus shelter facilities |
|
} Manage the safety, efficiency and effectiveness of the local road network to meet the mobility needs of the City |
|
} Undertake road safety programs and initiatives |
|
} Provide strategic planning and advice on all modes of transport services and facilities in the City |
Waste and Community Protection |
R |
Emergency Services Management |
R |
} Prepare, review and contribute to comprehensive emergency management plans, in collaboration with others, for the City and its communities |
|
} Provide support to State emergency agencies, including the NSW Rural Fire Service (RFS), State Emergency Services (SES) and NSW Fire Brigade |
|
} Manage the RFS and SES buildings, and ensure volunteers are provided with contemporary equipment |
|
Regulatory Control |
R |
} Regulate on-street and designated parking areas, protect public lands and community property/facilities, and enforce regulatory compliance issues |
|
} Optimise the efficient use of car parking spaces in the Penrith City Centre |
|
Waste Management |
R |
} Implement waste collection services, including the organics collection and composting service, to achieve a reduction in domestic waste to landfill, and obtain high resource recovery |
|
} Provide community information and education programs about sustainable resource management |
A Leading City
2 |
Audit Committee |
|
Compiled by: Peter Browne, Internal Auditor
Authorised by: Stephen Britten, Group Manager - Legal & Governance
Objective |
We demonstrate accountability, transparency and ethical conduct |
Community Outcome |
A Council that behaves responsibly and ethically (5) |
Strategic Response |
Champion accountability and transparency, and responsible and ethical behaviour (5.1) |
Executive Summary
This report provides information on the meeting of the Council’s
Audit Committee held on
17 August 2011. The Audit Committee was advised of the preparation of the
2010/11 Financial Statements as well as discussing routine items being brought
up to date on governance matters.
Background
The Audit Committee is comprised of the Mayor (or the Mayor’s representative), three other Councillors and three independent members appointed by Council, to advise on financial reporting, internal controls, corporate risks, business ethics, assurance and other matters as identified in its Charter. The Audit Committee Charter was created by Council resolution on 13 November 2006 and has been amended by Council four times, the most recent being on 19 July 2010.
The NSW Local Government Internal Audit Guidelines (issued September 2010) provide that:
An audit committee plays a pivotal role in the governance framework. It provides councils with independent oversight and monitoring of the council’s audit processes, including the council’s internal controls activities.
Current Situation
The Audit Committee met on 17 August 2011 and adopted the draft minutes of the prior meeting (as provided to Council on 27 June 2011) without alteration. The Committee’s Charter requires the draft minutes of each Audit Committee meeting to be reported to Council and a copy of the draft minutes of the last meeting are attached to this report.
The meeting chiefly addressed the Council’s financial position and the preparation of the Annual Financial Statements.
Draft Annual Financial Statements
As the attached Audit Committee minutes show, the Audit Committee meeting of 17 August 2011 discussed many items and received appropriate explanations for all issues raised. These included the valuation of assets (Land under roads, community land and assets in general), condition of assets, results before and after capital items, debt collection cash reserves, and whether the commentary on the statements adequately covered the issues it should. The Audit Committee considered that the Draft Annual Financial Statements should be presented to Council for adoption.
The minutes include the following:
RESOLVED on the MOTION of Jayant Gulwadi seconded Frank Gelonesi that:
“1. The information contained in the report on Draft 2010-11 Financial Statements be received.
2. The Audit Committee is satisfied with the answers it has received and is unaware of any reason why the Statements should not be adopted.
3. The Audit Committee refers the statements (after any adjustments discussed in the meeting are effected) to Council for signing.”
That the information contained in the report on Audit Committee be received.
|
Audit Committee Minutes |
3 Pages |
Appendix |
Appendix 1 - Audit Committee Minutes
UNCONFIRMED MINUTES
OF THE AUDIT COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE PASSADENA ROOM, PENRITH
ON WEDNESDAY 17 AUGUST 2011 AT 8:00 AM
PRESENT
Councillor Kath Presdee, Councillor Ross Fowler OAM (arrived 8:17 am), Frank Gelonesi (Deputy Chair), and Jayant Gulwadi.
Peter Browne (Internal Auditor), Barry Husking (Director), Stephen Britten (Group Manager – Legal and Governance), Vicki O’Kelly (Group Manager - Finance), Andrew Moore (Financial Services Manager) Brett Richardson (Financial Accountant) and Denis Banicevic (PricewaterhouseCoopers).
Apologies were received from Robert Coombes (Chair) and Deputy Mayor Councillor Jim Aitken OAM. |
DECLARATIONS OF INTEREST
Nil.
DELIVERY PROGRAM REPORTS
Nil.
There being no further business the Chairperson declared the meeting closed, the time being 9:50.
A Leading City
3 |
2010-11 Draft Financial Statements |
|
Compiled by: Brett Richardson, Financial Accountant
Andrew Moore, Financial Services Manager
Authorised by: Vicki O’Kelly, Acting Director
Objective |
We demonstrate accountability, transparency and ethical conduct |
Community Outcome |
A Council that behaves responsibly and ethically (5) |
Strategic Response |
Champion accountability and transparency, and responsible and ethical behaviour (5.1) |
Executive Summary
The draft 2010-11 Financial Statements have been completed and will be presented at this meeting. The Financial Statements are prepared by Council staff, using the accrual method of accounting, and comply with Australian Accounting Standards and the New South Wales Local Government Code of Accounting Practice and Financial Reporting. Mr Dennis Banicevic, a Director of PricewaterhouseCoopers, will be addressing the meeting as Council’s Auditor.
Introduction
This report covers:
· Addressing of the meeting by Council’s auditor,
· Legislative requirements,
· Background to the Financial Policies,
· Budget Performance, and
· Summary of Financial Results.
Addressing of the Meeting by Council’s Auditor
Mr Dennis Banicevic, a Director of PricewaterhouseCoopers will be addressing the meeting. Dennis has over twenty years audit experience in Local Government, has a large number of New South Wales councils as audit clients, and has been responsible for Council’s audit for over ten years.
Legislative Requirements
The Local Government Act requires the following steps:
1. Council staff prepare the statements
2. Council issues a statement that the accounts are in order
3. Council refers the statements to its auditors for checking
4. The auditor returns the statements with an audit opinion attached
5. The statements are placed on public display and the community may make submissions
6. The statements are formally presented during a council meeting.
Council officers have completed step 1 and prepared the statements and this report recommends completion of steps 2, 3, 4 and 5 at tonight’s meeting. The auditors have received an advance copy of the statements and have now completed several weeks of their audit program. It is considered appropriate that Council issue the required statement for the 2010-11 accounts.
Current Situation
The financial statements are prepared by Council staff, using the accrual method of accounting, and comply with Australian Accounting Standards and the New South Wales Local Government Code of Accounting Practice and Financial Reporting. The statements are required to be audited by an independent auditor, and lodged with the Division of Local Government (DLG) before 7 November 2011.
An unaudited copy of the statements was presented to Council’s Audit Committee meeting held on 17 August 2011. At that meeting, the Audit Committee resolved that:
“1. The information contained in the report on the Draft 2010-11 Financial Statements be received.
2. The Audit Committee is satisfied with the answers it has received and is unaware of any reason why the Statements should not be adopted.
3. The Audit Committee refers the Statements (after any adjustments discussed in the meeting are affected) to Council for signing.
Key factors in the production of this year’s financial statements are discussed below.
Fair Value
The Australian Accounting Standards Board (AASB) adopted International Financial Reporting Standards (IFRS) for application to reporting periods beginning on or after 1 January 2005. The AASB has issued Australian equivalents to IFRS (AIFRS). The adoption of AIFRS has been reflected in the preparation of Council’s financial statements since the year ending 30 June 2006.
As part of the transition to Fair Value Property, Plant and Equipment (PPE), Operational Land and Buildings were all brought to fair value for 30 June 2008. This revaluation resulted in a $180.5m increase to Council’s Balance Sheet. Council’s buildings were revalued and componentised at 30 June 2009 by Scott Fullarton Valuations Pty Ltd. These revaluations and componentisation as anticipated and reported previously to Council have seen a significant increase in the depreciation expense for Council’s building assets.
The transition to Fair Value of Roads, Bridges, Footpaths, and Drainage was deferred by the DLG from 30 June 2009 to 30 June 2010 was (circular 09-09). The revaluation of Council’s Roads, Drainage, and Footpath assets were completed as part of the 30 June 2010 year end process and added $279m to Council’s Balance Sheet through Infrastructure, Property, Plant, and Equipment. These revaluations increased the depreciation expense for 2010-11 by approximately $7m and will also increase future years’ depreciation expense.
The final asset class requiring revaluation by Council is Community Land. As per the Code of Accounting Practice, Council has elected to revalue its Community Land using Valuer General’s (VGs) valuations which are the most readily and consistent valuations available. Council’s Community Land was originally recognised on Council’s asset register in 1994-95 by using a unit rate of what developers were paying for land at that time. As at 30 June 2010 Council had $279m worth of Community Land in its asset register. Using the VGs valuations the value of Council’s Land has been reduced by $175m including a $59.6m reduction in Community Land that had been classified as Operational Land.
The revaluation of Council’s Community Land completes the revaluation cycle of Council’s assets. The valuation cycle will now begin again, and will most likely be a rolling five year revaluation cycle although this is yet to be mandated by the DLG.
Land Under Roads
AASB 1051 was issued in December 2007 and deals with Land Under Roads (LUR). LUR is land under roadways and road reserves including land under footpaths, nature strips and median strips. The Standard is applicable to annual reporting periods beginning on or after 1 July 2008.
In Circular 09-25 issued by the DLG in June 2009, it was determined that in accordance with AASB 1051 Land Under Roads, Council may elect to recognise or not to recognise as an asset land under roads acquired before 1 July 2008. It also determined that land under roads acquired after that date is to be recognised and accounted for under AASB 116. The circular also acknowledged that a method of reliable measurement for fair value of land under roads was yet to be determined on a sector-wide basis. For this reason, the DLG allowed councils to elect to recognise land under roads acquired before 1 July 2008 but defer that recognition until the valuation methodology is available. Council elected to take up the option of deferring the recognition of land under roads acquired before 1 July 2008 until a valuation methodology was determined by the DLG.
The DLG has now provided three options to value Council’s LUR as part of the Code of Accounting Practice update this year. These valuation options were:
1. Valuation of the entity’s total LUR at the average unit value of the land contained within the entity’s area of control (municipal rate). This method divides the entire land area in the LGA by the value of this land to calculate an area rate. This rate is then applied to the total area of land under roads for the LGA to determine the overall value of land under roads.
2. Valuation of road segments at the average unit value of properties adjoining the relevant road segment. This method looks at the immediately surrounding properties to determine an area rate that is applied to the land under the road.
3. Valuation using the ‘Englobo’ basis. This method uses the original value of the entire land parcel prior to any subdivision and road building, and applies this value rate to the eventual land that is under the road. This method assumes that the road adds value to the adjoining lots, while the land under the road retains the original value of the land prior to the subdivision. This method also includes a discount to take into account such things as access and carriageway rights. For existing LUR, it is recommended that the land value used is discounted by 90% to take into account the above factors.
Council has elected to continue to use the “municipal rate” to value its LUR acquired pre-1 July 2008. Accordingly, $1.107m of LUR is recognised in the 2010-11 Financial Statements as acquired pre-1 July 2008, and $2.4m has been recognised as acquired during the 2010-11 Financial Year. At 30 June 2011, Council has $1,111m worth of LUR on its Balance Sheet.
Condition of Public Works
Special Schedule 7 of the 2010-11 Financial Statements details the cost of bringing Council’s Buildings, Roads, and Drainage up to satisfactory standard. The figures used in this Schedule are based on the best estimates for buildings, and actual condition-based calculations for roads.
For Council’s road network, data received from Council’s pavement management system (SMEC) for 2010-11 indicates that the pavement condition index (PCI) has remained steady over the previous year. This data, along with a review of what is needed to bring roads to an appropriate satisfactory standard based on each road, has resulted in a slight increase in the cost to bring roads to a satisfactory standard from $44.9m in 2009-10 to $45.7m in 2010-11. This small increase is attributable to an increase in the cost to complete the work and not an increase in the volume of works required.
Reviewing the works required to bring Buildings up to a satisfactory standard for 2010-11 has seen the cost to bring buildings to a satisfactory rating increase from $7.7m in 2009-10 to $11.1m in 2010-11. This increase is mainly attributable to the improved condition information that has been provided from Council’s Works and Assets system that was previously not available.
Developer Contributions
On 4 June 2010, the Premier of NSW announced changes to the Developer Contributions planning process with a key element being the capping of development contributions to $20,000 per new lot/dwelling. Penrith City Council has a number of current and future release areas that would be affected by this change. Following intense lobbying by Growth Councils, including Penrith, the Premier of NSW announced further changes to these reforms on 31 August 2010. These changes, which include increasing the cap for Greenfield sites to $30,000 and grandfathering existing plans where 25% of DAs have been lodged, have resulted in the WELL Release Area being the only current release area with a Development Contributions Plan impacted by the reforms. The indicative shortfall for the WELL Release Area, under the most recent changes, is estimated to be $32m. Over the past 12 months, Voluntary Planning Agreements (VPAs) have been progressed for the North Penrith and the St Marys Release Areas to ensure appropriate community infrastructure is provided and funded for these communities. These changes have been reflected in Notes 17 and 18 of the Financial Statements being presented tonight.
In addition, at the time of these announcements, Council had completed a review of its section 94 plans, as directed by the Minister for Planning, and these revised plans had been adopted by Council and submitted to the Minister for Planning for determination and remaking. As part of the review, Council’s plans will have a clause inserted that allows for the works completed in advance of receipt of the funds to be offset against the balances of the total s94 plans rather than against Council’s internal reserves as is the current situation. Unfortunately, the announced changes and the introduction of the cap has delayed the remaking of these plans. The inability of Council’s s94 plans to borrow against each other for works funded ahead of contributions continues to constrain Council’s Unrestricted Current Ratio. It is proposed that this issue be further investigated over the coming 12 months to continue to assess the impact of the $30,000 S94 cap and if it is still possible to have this clause inserted into Council’s Plans.
Summary of Financial Results
The following figures are draft and may be subject to audit adjustment. A final copy of the 2010-11 Financial Statements will be provided once they have been adopted by Council. An in-depth commentary and analysis of the year’s results is again included in the Financial Statements. The following table contains some of the key results:
All figures are in $'000 unless otherwise stated |
||||
Item |
2010-11 |
2009-10 |
% Change** |
2008-09 |
Revenue (including capital) |
178,551 |
162,081 |
10.2% |
163,983 |
Operating Expenditure |
183,236 |
167,946 |
9.1% |
153,105 |
Net Surplus |
(4,685) |
(5,865) |
20.1% |
10,878 |
Operating result before capital |
(18,020) |
(10,340) |
74.3% |
(1,190) |
Capital Grants and Contributions |
13,335 |
4,475 |
198.0% |
12,068 |
Total Assets |
*2,361,955 |
1,432,980 |
64.8% |
1,152,361 |
Total Equity at 30 June |
*2,250,043 |
1,323,126 |
70.1% |
1,049,932 |
Total Borrowings (excl bank overdraft) |
67,655 |
69,662 |
(2.9%) |
65,035 |
Cash and Investments |
62,424 |
58,746 |
6.3% |
63,066 |
Unrestricted Current Ratio |
1.19:1 |
1.03:1 |
15.6% |
1.17:1 |
Rates Outstanding Ratio |
5.60% |
5.67% |
(1.2%) |
4.94% |
Debt Service Ratio |
7.65% |
7.82% |
(2.2%) |
7.45% |
* includes Land Under Roads acquired pre-1 July 2008 recognised in 2010-11
** between 2010-11 and 2009-10 Financial Years
Council’s financial position as at 30 June 2011 reflects current challenges in the economic environment. After allowing for $13.3m of capital grants and contributions, Council finished the year with a deficit from ordinary activities of $4.7m (deficit of $5.9m 2009-10). This operating result is primarily attributable to a significant increase in depreciation. Council’s depreciation expense for 2010-11 rose $8.0m (25.4%) mainly as a result of the increased depreciation on roads and drainage which resulted from the revaluations conducted at 30 June 2010. Council’s transition of its assets to Fair Value in line with the DLG timeframe will see the annual depreciation expense continue to rise in future years.
Unrestricted current assets exceed current liabilities by a ratio of 1.19:1. This is below the Division of Local Government’s benchmark of 1.5:1. This ratio is constrained each year by Council’s practice of forward funding s94 works in advance of contributions by borrowings against internal reserves. For 30 June 2011 these borrowings amounted to $7.2m. Council’s adopted benchmark is 1.25:1 (excluding internal loans). Once this indicator has been adjusted for internal loans for section 94 funding against reserves, the indicator increases to 1.45:1.
Working Capital - an internal liquidity measure - has increased to $3.95 million (2009-10 - $3.3m), and remains well above Council’s adopted target of $2 million.
The outstanding loan liability decreased, in line with expectations, to $67.7 million. The amount of operating revenue committed to servicing this debt has decreased to 7.65%, and remains well within the DLG target of 10%. Council’s weighted interest rate on borrowings has increased slightly due to the continued high costs of capital. Council continues to use borrowings to fund an accelerated infrastructure program. It has been necessary to use borrowings to continue to fund these infrastructure programs, however Council’s level of debt is continually monitored to ensure it is sustainable without risking service levels.
Council’s investment policies and strategies have been effective in producing solid returns on ratepayers’ funds. Council’s average return on investments for 2010-11 is 5.82%, which has outperformed the average BBSW rate of 4.91%.
Long-term financial sustainability
Council’s financial performance is aligned with its continued focus on long-term financial sustainability. Council regularly reviews its Long-Term Financial Plan (LTFP) and the recent revision and subsequent Special Rate Variation (SRV) has ensured that Council’s long-term financial sustainability has been secured. Special Schedule 8 of the 2010-11 Financial Statements demonstrates Council’s projected long-term financial performance and highlights an ongoing balanced budget.
Following the commencement of transition to Fair Value of Infrastructure, Property, Plant, and Equipment over recent years, and the resultant significant increase in the depreciation expense, the debate over the relevance of the surplus or deficit reported in the Income Statement, and its indication of financial sustainability, has been renewed. In developing the Long Term Financial Plan (LTFP), Resource Strategy, and ultimately the recent SRV application, consideration was given to how Council demonstrates its overall financial sustainability.
After the approval of the SRV, Council now has a program in place to address the identified infrastructure backlog in all key asset classes. Special Schedule 7 reports that for 2010-11, the current annual maintenance is at least in line with the required annual maintenance to maintain assets at the agreed standard. Note 9 shows that significant renewal of assets has also occurred. It is also acknowledged that a proportion of Council’s new capital works program is also targeted at replacing the service capacity of some existing assets.
As a part of the further revision of the LTFP, it is proposed that consideration be given to developing an adjusted net surplus / deficit indicator that reports depreciation (the consumption of our assets) with consideration to Council’s (a) desired level of asset condition and not the replacement cost, (b) asset renewal activities, and (c) maintenance of existing service capacity through new assets. It is proposed that the development of this indicator, and the adopted benchmark, would be completed with the guidance of the Finance Working Party, and is proposed to be included in the 2012-13 Operational Plan.
2010-11 Budget Performance
Council received a report on the 2010-11 year-end budget position as part of the Operational Plan review at the Ordinary meeting of 15 August 2011. At that meeting, a surplus of $58,764 was reported, compared to a deficit of $1.4m in 2009-10.
The June Review of the 2010-11 Operational Plan is available on Council’s website, and a hardcopy version available to the public upon request.
Legislative Requirements
The Local Government Act classifies various transactions as being write-offs of rates and charges. The reasons for write-offs include properties becoming exempt from rates, pensioner rebates, changes in rating category, rounding down of payments by 4 cents, postponed rates, domestic waste charges reversed because they were levied in error and rates and charges reversed due to amended valuations.
The following tables summarise the rates and sundry debtor’s amounts written off under delegated authority, or pursuant to Council resolutions, and are provided for information:
Rates And Charges Written Off |
$ |
General Rates |
227,335.47
|
Extra Charges |
11,027.42
|
Domestic Waste |
10,237.35
|
TOTAL |
248,600.24 |
Pensioner Rebate Abandonments |
$ |
General Rates - Statutory |
1,767,762.74
|
Domestic Waste - Statutory |
524,185.48
|
TOTAL |
2,291,948.22 |
Sundry Debtor Abandonments |
$ |
Sundry Debtor |
26,556.52 |
TOTAL |
26,556.52 |
Extra charges include interest and legal costs, and are written off due to financial hardship, and where the original rate or domestic waste charge is required to be written off.
During 2010-11, stores and tools to the value of $55,836.46 were written off as summarised below.
Stores & Materials Written Off |
$ |
Stores and Tools |
55,836.46 ..43 |
TOTAL |
55,836.46 |
Summary
The draft statements are presented for Council to form its opinion. The required opinion is set out in the following recommendation. If resolved, the Statement of Council's Opinion can be signed and handed to the auditors at tonight’s meeting.
That: 1. The information contained in the report on 2010-11 Draft Financial Statements be received. 2. Pursuant to s413(2)(c) it is the Council's opinion that: a. The financial statements and schedules have been drawn up in accordance with the Local Government Act 1993 and Regulations, the Local Government Code of Accounting Practice and Financial Reporting, the Local Government Australian Infrastructure Management Guidelines, and Australian Accounting Standards. The Code requires a phasing in of the new accounting requirements b. The statements comply with Australian Statements of Accounting Concepts c. The financial statements present fairly the Council's financial position as at 30 June 2011 and the operating result for the year then ended d. The statements are in accord with Council's accounting and other records. 3. Pursuant to the Local Government Code of Accounting Practice and Financial Reporting and section 215 of the Local Government (General) Regulation 2005 it is the Council's opinion that: a. The accompanying Special Purpose Financial report has been drawn up in accordance with the Local Government Act 1993 and Regulations, the Local Government Code of Accounting Practice and Financial Reporting, and the requirements of National Competition Policy. The Code requires the inclusion of various charges and subsidies which are not actually paid or payable. b. The report is a special purpose report and is not required to comply with Australian Accounting Standards. The above legislative requirements differ from Australian Accounting Standards and hence the report does not comply with Australian Accounting Standards. c. The financial statements present a modelled scenario for comparative purposes. They do not report an actual result. 4. Council confirms its endorsement of the budget in the knowledge that some of its business activities are not making commercial returns. The existence of notional subsidies represents Council’s commitment to its community service obligations. 5. The Statements be forwarded to Council's Auditors. 6. Abandonments for 2011 as detailed be written off. 7. The balance of stores and materials be adjusted in the stores and materials registers in accordance with the various write-offs. |
There are no attachments for this report.
A Leading City
4 |
2011-2012 Financial Assistance Grant |
|
Compiled by: Ben Collins, Management Accountant - Budget
Andrew Moore, Financial Services Manager
Authorised by: Vicki O’Kelly, Acting Director
Objective |
We demonstrate accountability, transparency and ethical conduct |
Community Outcome |
A Council that behaves responsibly and ethically (5) |
Strategic Response |
Champion accountability and transparency, and responsible and ethical behaviour (5.1) |
Executive Summary
This report provides Council with an update regarding the 2011-12 Financial Assistance Grant (FAG) from the Federal Government. The report recommends that the information be received.
Advice has now been received confirming Council’s 2011-12 Financial Assistance Grant. The 2010-11 grant consists of two components, a general component ($9.2m) and a roads component ($2m). As it is an allocation of a pool of funds, the impacts of social and economic factors in other areas of the Country and State will have an impact on the amount available for Penrith.
This year’s grant is $452,272 below the estimate for the general component, and $6,968 above the estimate for the roads component compared to what was included in the 2011-12 budget. This reduction in the general component represents a decrease of 1.8% on last year’s actual allocation and overall a reduction of 0.9% on the combined FAG for 2011-12.
It is recommended that the roads budget be increased, as has been Council practice, to match the actual FAG roads component received.
Background
A significant part of Council’s annual revenue ($11.2m in 2011-12 and $11.3m in 2010-11) is derived from the Financial Assistance Grant. Local Government financial assistance grants are general purpose grants that are paid to local councils under the provisions of the Commonwealth Local Government (Financial Assistance) Act 1995.
The grant to be received in 2011-12 consists of two components, a general component ($9.2m) and a roads component ($2m). The calculation of the grant is an extremely complex exercise and Council has no control over many of the factors.
Council made a number of submissions to the Grants Commissions after they visited Penrith in November 2004, however none of the submissions resulted in a change to the factors used to calculate the grant distribution, as our existing measures were considered adequate. More recently, the Grants Support Officer has examined the most recent factors and discussed these with the Grants Commission. There were no areas where it was able to be identified that the disability factors relating to Penrith contained within the formula were not adequate.
Current Situation
The Financial Assistance Grant (FAG) allocated this year is $445,304 less than was estimated during the budget process. At the time of preparing the 2011-2012 original budget, a 3% increase on the 2010-11 actual grant received was factored in. The 2011-12 allocation is a 0.93% decrease on the previous year. The roads component of the grant is an additional $6,968, compared to the budget and it is recommended that the budget is adjusted to reflect this.
Prior Years Financial Assistance Grants
|
2007-08 |
2008-09 |
2009-10 |
2010-11 |
2011-12 |
Total Financial Assistance Grant |
9,953,104 |
10,711,342 |
10,854,653 |
11,331,951 |
11,226,606 |
General Purpose Component |
8,264,426 |
8,902,094 |
9,005,740 |
9,336,155 |
9,163,968 |
Roads Component |
1,688,678 |
1,809,248 |
1,848,913 |
1,995,796 |
2,062,638 |
% Increase on prior year |
|||||
|
2007-08 |
2008-09 |
2009-10 |
2010-11 |
2011-12 |
Total Financial Assistance Grant |
3.82% |
7.62% |
1.34% |
4.40% |
-0.93% |
General Purpose Component |
3.83% |
7.72% |
1.16% |
3.67% |
-1.84% |
Roads Component |
3.78% |
7.14% |
2.19% |
7.94% |
3.35% |
The above table demonstrates the variability of Council’s allocation each year with the average increase for the FAG being 3.25% over the last five years. Information provided by the Local Government Grants Commission reveals that the total allocation to NSW has increased in 2011-12 by 4.13% and that the changes in allocations between Councils reflect the changes in relative disadvantage that has occurred between Councils over the last 12 months. It was also noted that the average increase across the metropolitan area was 4.3% with only six Councils, including Penrith, experiencing reduced allocations. The changes are claimed to “generally reflect the relative changes in property values as a result of a continued, patchy, contraction of the Sydney property market” and indicate that the relative level of disadvantage has decreased within Penrith over the last 12 months.
Conclusion
Advice has now been received confirming Council’s 2011-12 Financial Assistance Grant. The grant received is $445,304 below the estimate included in the 2011-12 budget. Unfortunately it does not provide any additional capacity for Council’s ability to respond to emerging priorities and reinforces the need to carefully consider all decisions that have a financial impact.
While it is disappointing that the 2011-12 grant is less than estimated Penrith’s allocation is significant ($11.2m) and is above the average grant received for both our commonly used reference groups- the Division of Local Government Group 7 Councils and the Regional Cities Councils.
That: 1. The information contained in the report on 2011-2012 Financial Assistance Grant be received. 2. Council increase the Financial Assistance Grant roads component budget by $6,968 to match the actual Financial Assistance Grant roads component received.
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There are no attachments for this report.
A Leading City
5 |
Impact of Carbon Tax on Council and Penrith LGA |
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Compiled by: Natalie Benzie, Business Analyst
Authorised by: Vicki O’Kelly, Acting Director
Requested By: Councillor Mark Davies
Objective |
We demonstrate accountability, transparency and ethical conduct |
Community Outcome |
A Council that behaves responsibly and ethically (5) |
Strategic Response |
Base our decisions on research, evidence, and our responsibility to anticipate harm before it occurs (5.2) |
Executive Summary
The purpose of this report is to provide information on the likely impacts the proposed Carbon Tax will have on Council and the residents of Penrith LGA.
The proposed Carbon Tax was announced in July 2011 and if legislation is passed it will commence on 1 July 2012. The carbon price will be fixed for three years starting at $23 per tonne in 2012-13 and increasing by 2.5% a year. From 1 July 2015 onwards, the price will be set by the market.
It is our understanding that Council will not be directly liable for the carbon price, however it will be impacted by flow-through costs to goods or services such as electricity, waste management and fuel, and will be indirectly impacted by potential increases in construction costs and road maintenance costs.
The impact of the carbon tax on residents of Penrith LGA is expected to be modest with the federal government estimating price increases of 0.7% over 2012-13. Compensation will be provided for low-to-middle income households to assist families to meet price increases.
Background
In July 2011 the Federal Government announced the introduction of a proposed Carbon Tax and released its Clean Energy Future (CEF) package.
The CEF package provides information on the proposed Carbon Tax, compensation packages for households, businesses and industry and a range of support packages to encourage programs in renewable energy, energy efficiency and land use.
Key elements of the CEF package include:
· The Carbon Tax will commence 1 July 2012 and is a three year fixed scheme moving to a full Emissions Trading Scheme (ETS) in 2015-16;
· The carbon price will start at $23 per tonne in 2012-13 and rise by 2.5% a year in real terms. From 1 July 2015 onwards, the price will be set by the market;
· The aim of introducing a Carbon Tax is to cut pollution by at least 5% compared with 2000 levels by 2020, which will require cutting net expected pollution by at least 23% in 2020. By 2050 the aim is to cut pollution to 80% below 2000 levels;
· Around 500 of the biggest polluters in Australia will be required to pay for their pollution under the carbon pricing mechanism. A threshold of 25,000 tonnes of carbon dioxide equivalent (CO2-e) per annum will apply for determining whether a facility will be covered by the carbon pricing mechanism. Liable businesses will need to buy and surrender to the Government a permit for every tonne of pollution they produce.
· Around 60% of Australia’s carbon pollution will be covered by the carbon price, including pollution from electricity generation, some business transport, waste, industrial processes, and fugitive emissions (pollutant released into air from leaks in equipment, pipe lines, seals, valves etc). A carbon price will not apply to agricultural emissions or emissions from light on-road vehicles. While costs will rise for some products and services households, smaller businesses and farmers will have no direct obligations under the carbon price.
· The waste sector will be covered by the CEF package. Landfills that will be required to pay a carbon price will be those that exceed 25,000 tonnes of CO2-e per annum. Legacy waste (waste deposited prior to the scheme staring) emissions will be counted toward reaching the threshold, however the emissions from this waste will not have a carbon price applied.
· Electricity generation will be covered by the CEF package. The Government has also indicated that 2000 megawatts of high polluting capacity will be closed across Australia. An Energy Security Fund will provide an approximate $5.5 billion to assist generators with the transition.
· Light commercial vehicles (4.5 tonnes or less gross vehicle mass) and households will not face a carbon price. Other business transport will be subject to an equivalent carbon price, generally applied by reducing fuel tax credits.
The impact on Council
From the information presently available on the Carbon Tax, it appears Council as an entity will not be directly liable for the carbon tax. However, there will be flow-through cost impacts. The likely direct cost increases for Council include:
Energy Costs
Electricity prices (civic centres, swimming pools, street/public lighting etc) are likely to increase between 10-15% and gas prices to increase by 9%.
Council’s current electricity contracts with Energy Australia (major sites) and Origin Electricity (street lighting) expire on 30 June 2013, while the AGL contract (small sites) will expire on 30 June 2012. Although the price that Council pays for electricity is locked under these contracts, Council is liable for pricing changes that result from changes to legislation. When the current contracts are due for renewal, price increases that result from the carbon tax will be taken into account.
Fuel
Light commercial vehicles (4.5 tonnes or less gross vehicle mass) will not face a carbon price. Other business transport will be subject to an equivalent carbon price, generally applied by reducing fuel tax credits as per the following table:
Table 1 – Fuel Tax credit reductions
Fuel |
2012-13 |
2013-14 |
2014-15 |
Petrol |
5.52 |
5.796 |
6.096 |
Diesel and other liquid fuels |
6.21 |
6.521 |
6.858 |
LPG |
3.68 |
3.864 |
4.064 |
LNG & CNG |
6.67 |
7.004 |
7.366 |
Fuel tax credits were introduced on 1 July 2006 for fuel used in heavy vehicles and in a range of business activities. The credits are for the fuel tax (excise or customs duty) included in the price of fuel used in business activities for vehicles with a gross vehicle mass of greater than 4.5 tonne.
Council claims fuel tax credits for emergency services vehicles that are registered to Council. In the 2010-11 financial year Council was eligible to claim $3,131.25 on these vehicles at a rate of 15.043 cents per litre.
It is expected that Councils will receive approximately 6 cents per litre less rebate in 2012-13.
Waste Management
The cost implication for landfill is unknown at this stage. The Australian Landfill Owners Association (ALOA) has produced a report that forecasts significant increases in landfill prices throughout Australia.
Waste and Community Protection Manager’s Comment
The carbon price ($23 a tonne) will apply to landfill facilities that produce more than 25,000 tonnes of carbon dioxide a year from next July. The carbon price will not apply to waste deposited at landfills before July 2012 but these emissions will count towards facility thresholds – that is, whether a landfill emits more than 25,000 tonnes of carbon dioxide. It will not apply to “legacy” waste in landfills closed before that date. Penrith City Council no longer manages an active landfill.
Local Government is now considering alternatives to reduce carbon costs, such as expanding recycling and removing organic matter from landfill. Penrith Council is currently recognised as a leader in diversion of Organics from landfill.
Initial indications are that carbon pricing will affect Council waste processing contracts, and whilst details are yet to be determined, Penrith’s exposure has been decreased due to the investment Council has made in processing its domestic waste through the SAWT facility - minimising its waste to landfill.
Council is aware that there may also be other impacts to the waste service resulting from the heavy vehicle fuel levy and the introduction of a carbon price
Indirect Costs
Indirect costs can be attributed to the potential increase in the cost of goods and raw materials (such as steel, bitumen, concrete, timber etc).
To offset some of these costs the CEF package has a number of funding programs aimed at renewable energy and energy efficiency which will be available to Local Government. In particular, the Low Carbon Communities program has been expanded from $80 million to $330 million under the CEF package and will be available for councils to introduce energy efficiency schemes such as the transition to sustainable street lighting.
From the information currently available it is not possible to determine the total impact of the proposed Carbon Tax on Council
Impacts on residents of Penrith LGA
According to the Federal Government the impact of the Carbon Tax for residents of Penrith LGA will be modest. It is estimated that the Carbon Tax will increase prices by 0.7% over 2012-13, as measured by the consumer price index (CPI).
The CEF package provides compensation for households with the focus on low-to-middle income households with approximately 50% of the revenue generated from the carbon tax to be used to compensate households. The key aspects of the household compensation proposal are:
· An increase in the tax-free threshold rising to $18,200 in 2012-13 and further rising to $19,400 in 2015-16
· Increase in family benefit payments, pensions and allowances to assist households meet cost increases
· Households will be exempt from the carbon price on transport fuel use.
Current Situation
At this point in time, the full costs of the carbon tax are not quantifiable. For example, street lighting electricity expenditure combines network charges and electricity usage and it is not clear at this stage if the carbon price applies to both or only one of the electricity charge components. In preparing the 2012-13 original budget, costs for the Carbon Tax will be accounted for using all current information available at the time.
Conclusion
In July 2011 the Federal Government announced the introduction of a proposed Carbon Tax and released its CEF package.
Although Council as an entity will not be directly liable for the carbon price, there will be flow-through cost impacts on areas such as fuel, building construction, road maintenance, energy and waste disposal costs. As a possible partial offset, there are increased grants to Local Government to help lower energy costs.
The impact of the carbon tax on residents of the Penrith LGA is expected to be modest with price increases of 0.7% over 2012-13. The CEF package provides compensation for low-to-middle income households to assist families to meet price increases.
Council will be updated as more information becomes available.
That the information contained in the report on the Impact of Carbon Tax on Council and Penrith LGA be received.
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There are no attachments for this report.
A Leading City
6 |
Council receives awards recognising successful partnerships |
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Compiled by: Joanne Ryan, Partnerships, Marketing & Administration Officer
Authorised by: Barbara Magee, Manager - Corporate Communications & Marketing
Objective |
We demonstrate leadership, foster resilience and tenacity, and encourage innovation |
Community Outcome |
A Regional City that provides our jobs, education, services and entertainment (1) |
Strategic Response |
Demonstrate our leadership, and encourage innovation (1.1) |
Executive Summary
Penrith City Council’s partnerships received state-wide recognition with two major accolades and a highly commended award at the Local Government and Shires Association annual awards presentation on Wednesday 3 August. The accolades recognised benefits to the community in the areas of regional partnerships, health and customer service.
Background
The esteemed Robert Wilson OAM Award was presented to Penrith Councillor John Thain and Lachlan Shire Cr John Medcalf for their commitment to the Penrith and Lachlan Friendship Agreement. It recognises individual councillors or a council staff member for their efforts in Regional Cooperation Initiatives. Specifically, it acknowledged the great benefits of Penrith City Council’s friendship with Lachlan Shire to both regions, resulting in new sporting and cultural opportunities.
Council won the Cancer Council Alive and Well Partnership award for its organisation-wide approach to promoting healthy communities, reflected in its wide range of events, activities and initiatives. These included Smoke Free Environment Initiatives, playing Sun Sound at community events and Penrith Swimming Centre, providing healthy food at events such as the NAIDOC celebration, healthy cooking workshops and healthy workplace initiatives.
Council was also Highly Commended in the RH Dougherty Reporting to your Community awards (Division C, more than 100,000 residents category) for its Customer Contact Card.
The wallet-sized card provides a user-friendly list of important Council services and their telephone numbers for residents. It also includes our web address for people seeking further details. It has now become a much relied upon tool for Council’s field staff to distribute, as part of our front line in customer service.
All three awards recognise leading practice in Local Government.
That the information contained in the report on Council receives awards recognising successful partnerships be received. |
There are no attachments for this report.
A Leading City
7 |
Workplace English Language and Literacy (WELL) Program 2011 |
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Compiled by: John McConnell, Employee Relations Advisor
Authorised by: Linden Barnett, Group Manager - Workforce & Workplace
Objective |
We demonstrate accountability, transparency and ethical conduct |
Community Outcome |
A Council that behaves responsibly and ethically (5) |
Strategic Response |
Champion accountability and transparency, and responsible and ethical behaviour (5.1) |
Executive Summary
The Workplace English Language and Literacy Program (WELL) will support the workplace training of Penrith Council permanent childcare staff to prepare for and/or undertake the mandatory industry requirement of Certificate III in Children’s Services. Successful completion of this certificate will enable staff to continue to work in the industry. The program will also support childcare team leaders to gain improved communication skills to more effectively undertake their job roles.
The current mandatory requirement in the childcare industry for childcare assistants is employees must hold Certificate III in Children’s Services by 2014. Council currently has a group of 24 childcare staff who do not have this qualification. Council has a commitment to the continuing professional development of its staff and the gaining of this certificate for childcare assistants is a priority.
Background
The Program
The training will be conducted onsite by TAFE NSW for 7 hours a week for 36 weeks over a 12 month period. A WELL Steering Committee, consisting of staff from Learning & Development and from Children’s Services, along with staff from TAFE, will be set up to guide and monitor the program and to assist with scheduled reporting to the Department of Education, Employment and Workplace Relations (DEEWR).
Project Cost
The total project cost, including the trainer’s wages for direct & indirect teaching, travel and overheads is $35,400.00 and Council will receive a 50% contribution of $17,700 from DEEWR. The contribution of $17,700 from DEEWR excludes GST. Council’s contribution is proposed to be funded from the Salary System Training and Development Reserve account.
The payment of $35,400.00 was made to TAFE NSW following the signing of the Funding Agreement between Council and DEEWR on 21 July 2011. Council will invoice DEEWR for 80% of its contribution with the remaining 20% being recouped upon completion of all of the project obligations.
Financial Services Manager’s Comment
The use of the Salary System Training and Development Reserve to fund Council’s contribution to this project of $17,700 is consistent with the purposes of the Reserve. The current projected balance of the Reserve, after allowing for this allocation at 30 June 2012 is $162,949.
Conclusion
The program will allow existing staff to prepare for the mandatory requirements of Certificate III in Children’s Services.
That: 1. The information contained in the report on Workplace English Language and Literacy (WELL) Program 2011 be received. 2. Council endorse the funding contribution of $17,700 from the Salary System Training and Development Reserve. |
There are no attachments for this report.
A Leading City
8 |
Council Property - Dedication of the Extension of Laycock Street to Andrews Road, Cranebrook |
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Compiled by: Bob Anderson, Property Officer - Valuation
Authorised by: Brian Griffiths, Property Development Manager
Vicki O’Kelly, Group Manager - Finance
Objective |
We demonstrate accountability, transparency and ethical conduct |
Community Outcome |
A Council that manages its finances, services and assets effectively (4) |
Strategic Response |
Deliver services for the City and its communities, and maintain our long term financial sustainability (4.1) |
Executive Summary
The purpose of this report is to obtain Council’s agreement to the formal dedication of a Public Roadway required for the extension of Laycock Street along the western side of Greygums Reserve to Andrews Road. It also relates to the dedication of road widening of the existing Greygums Road and consolidation of eleven existing lots of Council land into three lots.
As part of the development of Waterside by Stockland Developments, the closing of Nepean Street to traffic for the protection of the wetlands, and the extension of Laycock Street to intersect with Andrews Road was the preferred option as a primary collector road into Cranebrook. This provides access from Waterside to the Cranebrook Village Shopping Centre and provides kerbside parking for the oval area off Greygums Road.
The location of the road extension is in accordance with Development Control Plan 2006 and the Plan of Management for Greygums Reserve adopted by Council in 2005.
The construction of the extension of Laycock Street and the intersection with Andrews Road is to be carried out by Stocklands as works-in-kind in accordance with the Council resolution of 6 June 2006.
An existing constructed section of Greygums Road also needs to be formally dedicated as road widening and it is advantageous to also dedicate this section of road on the same plan.
Greygums Reserve plus the adjoining Ariel Crescent Reserve currently comprise eleven separate lots ranging in size from 22.3 square metres to 14.61 hectares. It would be advantageous to consolidate the eleven lots into three lots that basically reflect the uses identified in the Plan of Management.
To enable registration of the Linen Plan dedicating the roads and consolidating the eleven lots into three, Council’s Common Seal is required to be affixed as owner of the land. The report recommends the dedication of the extension of Laycock Street, road widening of Greygums Road and consolidation.
Background
Council is the owner of the land that comprises Greygums Reserve and Ariel Crescent Reserve at Cranebrook that contains ovals and areas of passive recreation.
Council’s land is identified as:
Lot |
Deposited Plan |
Lot |
Deposited Plan |
Lot |
Deposited Plan |
90 |
260989 |
32 |
615422 |
28 |
700376 |
25 |
700376 |
1223 |
625167 |
438 |
261493 |
56 |
261489 |
130 |
261703 |
520 |
262126 |
19 |
262762 |
43 |
261705 |
|
|
Waterside is generally bounded by Andrews Road, Cranebrook Road, Nepean Street and Greygums Ovals to the east and is being developed by Stocklands. See the attached plan of the land layout.
It is a residential estate that incorporates waterways that are to encourage the development of an aquatic ecosystem to help protect the downstream natural wetlands north of Nepean Street.
Initial planning in the mid 1990’s had identified three options for the extension of Laycock Street however, after public consultation the closing of Nepean Street to traffic to help protect the wetlands and the extension of Laycock Street to intersect with Andrews Road was the preferred option for a primary collector road into Cranebrook and to facilitate access from Waterside to the Cranebrook Village Shopping Centre. This location of the Laycock Street extension also provides kerbside parking to alleviate parking congestion at the ovals and Greygums Road as well as adding to the network of pathways available to pedestrians and bicycle riders.
Current Situation
The extension of Laycock Street is to traverse part of Greygums Reserve and then straddle most of the boundary of Waterside and Greygums Reserve to a new intersection with Andrews Road, as indicated on the attached plan.
Construction plans for the extension of Laycock Street are currently being assessed by Council and a subdivision plan is being surveyed to dedicate the necessary land as road.
Lot 28, DP 700376 is the main lot affected and an existing constructed section of Greygums Road also needs to be dedicated as road by way of a road widening. The dedication can be assessed as exempt development under the Infrastructure SEPP as road widening of the existing road. Stocklands has agreed to also incorporate this into the plan being prepared.
Consolidation
Council’s land currently involves eleven separate lots acquired or dedicated as public reserve from various subdivisions that had occurred in the 1980’s. It is proposed to consolidate the existing eleven lots that are public reserve into three lots that generally reflects the uses identified in the Plan of Management.
The three lots will be made up of the Ariel Crescent Reserve (passive recreation), Greygums Ovals (sports fields) and Michael Glynn Close Reserve (passive recreation) to the north. The separate lot to the north is being kept to facilitate a separate water meter if needed in the future.
The proposed consolidation can be included in the road dedication plan without a further development application or approvals and will help to simplify survey and Council property records. Council’s land is proposed to be consolidated into three lots as follows:-
Lot |
Deposited Plan |
Category |
90 |
260989 |
Passive Recreation |
32 |
615422 |
Passive Recreation |
|
|
|
28 |
700376 |
Sports Field |
25 |
700376 |
Sports Field |
1223 |
625167 |
Sports Field |
438 |
261493 |
Sports Field |
|
|
|
56 |
261489 |
Passive Recreation |
130 |
261703 |
Passive Recreation |
520 |
262126 |
Passive Recreation |
19 |
262762 |
Passive Recreation |
43 |
261705 |
Passive Recreation |
To enable registration of the plan for the dedication of the road reserves and consolidation of the existing lots into three lots, the Council’s Common Seal needs to be affixed as the owner of the land.
That: 1. The information contained in the report on Council Property - Dedication of the Extension of Laycock Street to Andrews Road, Cranebrook be received. 2. The extension of Laycock Street and the widening of Greygums Road be dedicated as road, with the existing eleven lots consolidated into three as indicated in the report. 3. The Common Seal of the Council of the City of Penrith be affixed to all necessary documentation including the Plan of Subdivision. |
Council Property - Dedication of the Extension of Laycock Street to Andrews Road, Cranebrook |
1 Page |
Appendix |
Appendix 1 - Council Property - Dedication of the Extension of Laycock Street to Andrews Road, Cranebrook
THIS PAGE HAS BEEN LEFT BLANK INTENTIONALLY
A City of Opportunities
Item Page
9 Development Application DA11/0373 Proposed Multi Unit Housing comprising 24 Units at Lots 31, 32 and 33 in DP 32844 (Nos.15 - 19) Rodley Avenue, Penrith Applicant: Byronville Pty Ltd; Owner: Byronville Pty Ltd
Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.
10 Development Application DA11/0415 Proposed secondary dwelling at Lot 511 DP 248181 (No. 14) Reindeer Place, Werrington Applicant: Robert & Michelle McCallum; Owner: Robert & Michelle McCallum DA11/0415
Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.
URGENT
17 DA11/0139 (2011SYW035) Staged subdivision of Caddens Release Area stages 1-7 into 346 residential lots, 1 residual lot, construction of the western linear park, western hilltop park and works in the riparian corridor Applicant: Landcom; Owner: Landcom
Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.
A City of Opportunities
9 |
Development Application DA11/0373 Proposed Multi Unit Housing comprising 24 Units at Lots 31, 32 and 33 in DP 32844 (Nos.15 - 19) Rodley Avenue, Penrith Applicant: Byronville Pty Ltd; Owner: Byronville Pty Ltd |
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Compiled by: Ashlee Cutter, Environmental Planner
Authorised by: Paul Lemm, Development Services Manager
Objective |
We have access to what we need |
Community Outcome |
A City with lifestyle and housing choice in our neighbourhoods (8) |
Strategic Response |
Encourage housing that provides choice, achieves design excellence, and meets community needs (8.1) |
Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.
Executive Summary
Council is in receipt of a development application for the construction of a multi unit housing development comprising twenty four (24) units.
A pre-lodgement meeting was held with Council on 9 June 2010 with the applicant and the proposed development was reviewed by Council’s Urban Design and Review Panel (UDRP). The application has adequately responded to the matters of privacy and context as raised by the panel.
The application was notified to 51 nearby and adjoining neighbours and exhibited between 29 April 2011 to 13 May 2011 in accordance with Section 2.7 Notification and Advertising of Penrith Development Control Plan 2006. In total, 23 submissions have been received, mainly concerned with parking and access along Rodley Avenue. The application was referred to Council’s Senior Traffic Officer who raised no objections to the proposal based on traffic and parking considerations.
Rodley Avenue is 7m wide and the issues raised by residents are relevant, however the proposal provides onsite car parking in excess of Council’s requirements. The proposal is permissible with Council consent within the 2(d) Medium Density zone under Penrith Local Environmental Plan 1998 (Urban Lands) and is consistent with the requirements of the LEP and Penrith Development Control Plan 2006.
An assessment under Section 79C of the Environmental Planning and Assessment Act 1979 has been undertaken and the application is recommended for approval, however given the level of public interest, the application is referred to Council for determination.
Site and Surrounds
The subject site comprises 3 lots with a total land area of 2440m2 and a total street frontage of 46.7m:
– Lot 31 DP 32844 – (no. 19) 860m2
– Lot 32 DP 32844 – (no. 17) 809m2
– Lot 33 DP 328441– (no. 15) 771m2
(See Appendix No. 1)
The site has a fall of approximately 1m in a south-east direction towards the street, across the 3 lots. The subject lots are located on the northern side of Rodley Avenue, 70m from its intersection with Worth Street. Each lot comprises a single storey dwelling and associated structures. A number of exotic trees and shrubs exist around the site.
Rodley Avenue is undergoing redevelopment, changing the area from one of detached dwellings to multi unit housing. Other townhouse and apartment style developments are located to the west of the site. The zoning to the immediate north of the site is a 2(e) Medium – High Density zone under the LEP permitting residential flat buildings up to a three storey appearance. (See Appendix No. 2)
The Proposed Development
The application proposes the following:
– Demolition of the existing single-storey dwelling-houses and related structures on each of the 3 lots;
– Construction of a 2 storey attic style multi-unit housing development consisting of twenty four (24) units. Each unit comprises a kitchen, family room, dining, bathroom, ensuite and laundry with:
o 3 x 1 Bedroom units,
o 19 x 2 Bedroom units, and
o 2 x 3 Bedroom units;
– Access to the development is via Rodley Avenue with a minimum 5.5m setback to the proposed building;
– The minimum rear (northern) boundary setback of 6m;
– The minimum side (eastern and western) boundary setback of 4m. The external building materials of the proposed development will be a mix of cement rendered brick and sheet roofing;
– Removal of 4 existing trees from the site;
– Related site excavation works, landscaping and stormwater drainage works, including the provision of a below ground onsite stormwater detention system and basement carparking.
(See Appendix No. 3)
Planning Assessment
The development has been assessed in accordance with the matters for consideration under Section 79C of the Environmental Planning and Assessment Act 1979, and having regard to those matters, the following issues have been identified for further consideration.
1. Section 79C(1)(a)(i) – Any Environmental Planning Instrument
a) Sydney REP No. 20 – Hawkesbury-Nepean River (SREP 20)
Stormwater run-off from the proposed development will be directed to Council’s existing stormwater drainage system in Rodley Avenue via stormwater drainage pipes. A below ground onsite stormwater detention system will also be provided on the site to temporarily store excess stormwater during more extreme rainfall events. Council’s Development Engineer has reviewed the proposed development with regard to stormwater drainage and is satisfied with this aspect of the proposal.
The proposed development is in accordance with the general planning considerations set out in Clause 5 of SREP 20 and the relevant specific planning policies and related recommended strategies relating to water quality and quantity. In particular, provision will be made for adequate erosion and sediment control measures to ensure sediment as a result of the development is not deposited in the Hawkesbury-Nepean River via the stormwater drainage system.
b) State Environmental Planning Policy No. 65 (SEPP 65)
This Policy aims to improve the design quality of residential flat development. It promotes sustainability, a better built form (buildings, streetscapes and public domain), housing to match the community’s expectations and demand, and also promotes improved amenity and safety for occupants.
SEPP No.65 does not contain numerical standards, but refers to the “Residential Flat Design Code” (Code). The Code provides additional detail and guidance for applying the design quality principles outlined in SEPP No.65. The SEPP takes precedence over an LEP where there may be any inconsistencies between the environmental planning instruments. Council needs to be satisfied that the proposed development achieves a satisfactory outcome in respect of each of the design quality principles.
The applicant has provided a report addressing the ten principles of design quality, discussed below, and an Individual Unit Summary indicating that the development has been designed in accordance with the SEPP.
The Code has been taken into consideration in the assessment of the application and the development satisfies the principles of the SEPP 65 and the associated ‘Residential Flat Design Code 2002.’ (See Appendix No. 4).
c) Penrith Local Environmental Plan 1998 (Urban Lands)
The subject site is zoned 2 (d) – Residential (Medium Density) under PLEP 1998 (Urban Lands). The proposed development is defined as multi unit housing, which is permissible with the consent of Council.
The proposal is considered to be consistent with the objectives of the zone, namely:
(ii) to protect the character of traditional cottage development and streetscapes, and
(iii) to consolidate population and housing densities, and
(iv) to expand housing choices by allowing multi-unit housing up to a two storey appearance, and
(v) to promote a variety of housing types or forms upon each site.
Amended architectural plans were received reducing the scale of the proposed roof form and altering the location of the dormer windows to improve the elevation fronting Rodley Avenue.
The proposed development when assessed against the development standards of the plan achieves the following:
DEVELOPMENT STANDARD |
REQUIREMENT |
PROPOSED |
COMPLIES |
Cl.11 (4) - Lot size |
2(c) - 800m2 |
2440m2 |
Yes |
Cl.11(4) – Lot Width |
18m |
47.6m |
Yes. |
Cl.12 (3) - Building envelope |
1.8 metres from property boundary and 45o height plane |
The development proposes a design that encroaches beyond the specified building envelope. |
No – see below |
Cl.12 (3) - External wall height |
6.5m |
6.3m proposed |
Yes |
Cl.12 (3) - Landscaped area |
40% |
51.4% (1260m2) |
Yes |
Cl.12 (4) - Rear setback |
6m |
6m proposed |
Yes |
Building Envelope
Under Clause 12(3) – “Building Envelope” the proposal is required to provide a design that does not encroach within the building envelope as depicted in the LEP. The eaves of the western elevation and the western facing dormer windows have a minor encroachment within this building envelope.
Clause 12(6) states that:
“Despite any other provisions of this clause, the council may consent to a building which is not wholly within the relevant building envelope or contravenes the maximum wall height control if, in the opinion of the council, the application demonstrates that a variation to those controls is necessary to improve the design, external appearance or utility of the proposed building.”
The variation to the building envelope is required to gain greater usability of the bedroom spaces and ensure the units meet the BCA requirements from the boundary. The external wall height does not exceed the 6.5m requirement. The setback from the side boundary to the units is at least 5m and variation to the building envelope control would not impact on the amenity of the adjoining dwellings or the surrounding area.
Having regard to the above, this non‑compliance is only minor and is necessary to improve the design and utility of the proposed building.
Clause 13(2) – “Environmental Performance” stipulates requirements for solar access and energy consumption and this has been discussed in Appendix 4 - SEPP 65 Assessment under ‘Energy Efficiency.’
Urban Design Review Panel
The application was referred to Council’s Urban Design Review Panel (URDP) at concept stage and the primary concerns raised were:
§ Compliance with SEPP 65 and the Residential Flat Design Code, and
§ Balconies overlooking adjacent properties, and
§ Rodley Avenue streetscape.
The altered design submitted with the application rearranged the balconies and landscaped courtyard to provide for a design consistent with SEPP 65 and Council’s policies. Perspectives provided illustrate a design consistent with the 2 storey appearance required by the LEP through location of balconies to reduce overlooking and the design of dormer windows to reduce the bulk and scale of the development. The plans were not further reviewed by the Panel and the issues raised had been addressed.
2. Section 79C(1)(a)(iii) – Any Development Control Plan
a) Penrith Development Control Plan 2006
Part 2.4 Erosion and Sediment Control
The proposed development includes provision for strategies to manage and minimise erosion and sedimentation during the course of the development works.
Part 2.6 Landscape
The application has been accompanied by a landscape plan for a category 3 proposal for the site which will provide for the high-quality embellishment of the site by providing suitable ground covers, shrubs and trees which, at maturity, will complement the height, scale, design and function of the proposed development. Once established, this type of planting along the rear and side boundaries will maximise privacy between the proposed units and the adjacent neighbours
There are a large number of exotic trees and shrubs around the site, forming part of the garden for the existing dwellings. An Arborist’s report was provided which confirmed the trees do not appear to be of significant value.
Part 2.9 Waste Planning
Garbage storage is to be no further than 20m from the front of the property boundary with an internal dimension of 2.8m. The development proposes a garbage storage area within 20m of the front property boundary and meets the required 2.8m minimum internal dimensions.
The dimensions of the garbage storage area are satisfactory to cater for the standard bin sizes and required circulation area. This has been the subject of discussions with Council’s Waste Management Officer and the garbage bin area complies with the minimum requirements.
Part 4.6 Residential - Apartment Development
This plan applies to residential land in the City where apartments are permissible.
DCP Objectives
The relevant objectives of the DCP are
(b) respect the form and character of traditional established neighbourhoods to guide environmentally-appropriate design and development, and to stimulate a vibrant streetscape that preserves traces of Penrith’s past
(e) ensure that development does not detract significantly from the quality of existing dwellings and private gardens, and new dwellings and gardens achieve a quality and safety that is reasonable within medium or mixed density residential environments.
Part 4.6 stipulates requirements for residential apartment development and this has been discussed in the SEPP 65 assessment in relation to ‘Context’ and ‘Built Form’, with the exception of car parking.
Section 5.4 Parking
This development has been assessed as Apartments, being a Class 2 building under the BCA. Council’s parking policy for apartments requires the following:
Rate |
Requirement |
Provision |
1 bedroom = 1 space 2 bedroom = 1 space 3 bedroom = 2 space visitor 1/5 |