5 October 2011

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 10 October 2011 at 7:30PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Mark Davies - 10 October 2011 to 8 November 2011 inclusive.

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 19 September 2011.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

6.           MAYORAL MINUTES

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Policy Review Committee Meeting - 26 September 2011.

 

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 10 October 2011

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

ADVANCE AUSTRALIA FAIR

 

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

Beneath our radiant Southern Cross

We’ll toil with hearts and hands;

To make this Commonwealth of ours

Renowned of all the lands;

For those who’ve come across the seas

We’ve boundless plains to share;

With courage let us all combine

To Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 



Statement of Recognition of Penrith City’s

Aboriginal and Torres Strait Islander
Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


For members of the public addressing the meeting

 
Council Chambers

Text Box: Lectern

Group Managers                          

                
          

 
Seating Arrangements

 

 

 

Director
Craig Butler

 

 

Director
Barry Husking

 

 

 

General Manager
Alan Stoneham

His Worship the Mayor
Councillor
Greg Davies
East Ward

 

Senior Governance Officer
Glenn Schuil

 

 

Minute Clerk

 

 

 

 

 
 

 

 

 

 

 

 

 


 

 


                                                        

 

 

Text Box: Public Gallery
Text Box: Managers
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Group Managers                          

                
          

 
   


B&WHORIZ

2011 MEETING CALENDAR

January 2011 - December 2011

(adopted by Council on 29 November 2010, amended by Council on 28 February 2011, revised March 2011)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.30pm

 

7

 

11v

2

 

 

15#@

5ü

10

7

12

(7.00pm)

 

28#@

21

 

30#*

27

18

 

19^

(7.00pm)

 

21#

 

Policy Review Committee

7.30pm

 

 

14

4

9

6

4

1

 

 

14

5

31

21

 

 

 

 

 

22

26

31

 

 

Operational Plan Public Forum

 

6.00pm

 

 

 

 

Wed

4

 

 

 

 

 

 

 

 

 v

Meeting at which the Draft Operational Plan for 2011-2012 is adopted for exhibition

 *

Meeting at which the Operational Plan for 2011-2012 is adopted

 #

Meetings at which the Operational Plan quarterly reviews are presented

 @

Delivery Program progress reports

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2010-2011 Annual Statements are presented

 

Meeting at which any comments on the 2010-2011 Annual Statements are presented

-           Extraordinary Meetings are held as required.

-           Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact the Senior Governance Officer, Glenn Schuil.

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 19 SEPTEMBER 2011 AT 7:00PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

Deputy Mayor, Councillor Jim Aitken OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev. Neil Checkley.

PRESENT

Deputy Mayor Councillor Jim Aitken OAM, Councillors Kevin Crameri OAM, Kaylene Allison, Robert Ardill, Greg Davies, Mark Davies, Tanya Davies, Ross Fowler OAM, Ben Goldfinch, Jackie Greenow, Prue Guillaume, Marko Malkoc, Karen McKeown, Kath Presdee and John Thain.

 

 APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 5 September 2011

251  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ben Goldfinch that the minutes of the Ordinary Meeting of 5 September 2011 be confirmed.

 

DECLARATIONS OF INTEREST

There were no declarations of interest

 

Reports of Committees

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 5 September 2011                                                                                                                  

252  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Marko Malkoc that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 5 September, 2011 be adopted.

 

 


 

DELIVERY PROGRAM REPORTS

 

The Deputy Mayor, Councillor Jim Aitken OAM addressed the meeting thanking staff, councillors and the community for a challenging but productive year and highlighted a number of achievements.

 

Councillors John Thain and Ross Fowler OAM also addressed the meeting and spoke of a difficult year for Council but one in which many successful projects had been achieved including the three-bin waste system and the Special Rate Variation.

 

The General Manager, Alan Stoneham also addressed the meeting on behalf of the staff, and thanked the councillors and community for a positive, productive and busy year despite many challenges.

 

A Leading City

 

1        Election of Mayor                                                                                                              

253  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Ross Fowler OAM

That:

1.     The information contained in the report on Election of Mayor be received.

2.     In the event of more than one Councillor being nominated, the method of election for the office of Mayor be open voting, by way of show of hands.

The Deputy Mayor, Councillor Jim Aitken OAM, handed over to the Returning Officer (General Manager) Mr Alan Stoneham, to conduct the election of the Mayor.

The Returning Officer indicated that he had received two (2) nominations for the position of Mayor and asked whether there were any other nominations.  No other nominations were forthcoming.

The Returning Officer stated that the following nominations were in order:

 

Councillor Greg Davies was nominated by Councillors Marko Malkoc, John Thain, Karen McKeown and Kath Presdee and that Councillor Greg Davies accepted the nomination for the position of Mayor.

 

Councillor Ross Fowler OAM was nominated by Councillors Jim Aitken OAM, Ben Goldfinch, Mark Davies and Kevin Crameri OAM, and that Councillor Ross Fowler OAM accepted the nomination for the position of Mayor.

 

The Returning Officer then conducted the ballot.

 

Voting for Councillor Greg Davies – Councillors Kaylene Allison, Prue Guillaume, Greg Davies, Kath Presdee, Karen McKeown, John Thain, Jackie Greenow and Marko Malkoc.

 

Voting for Councillor Ross Fowler OAM – Councillors Kevin Crameri OAM, Ross Fowler OAM, Robert Ardill, Mark Davies, Ben Goldfinch, Tanya Davies and Jim Aitken OAM.

 

The Returning Officer then declared the voting closed and that the result was as follows:

 

Councillor Greg Davies – 8 votes

Councillor Ross Fowler OAM – 7 votes.

 

The Returning Officer declared Councillor Greg Davies duly elected as Mayor for the 2011/2012 Mayoral Term.

 

His Worship the Mayor, Councillor Greg Davies, thanked his colleagues, family and the city for their support.

 

Councillors John Thain, Ross Fowler OAM and Jim Aitken OAM congratulated Councillor Greg Davies on his election as Mayor.

 

 

2        Election of Deputy Mayor                                                                                                 

254  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor John Thain

That:

1.     The information contained in the report on Election of Deputy Mayor be received.

2.     Council consider the Election of a Deputy Mayor.

3.     In the event of more than one Councillor being nominated, the method of election for the office of Deputy Mayor be open voting, by way of show of hands.

4.     In accordance with Section 231 (2) of the Local Government Act 1993 (NSW), the term of the Office of Deputy Mayor for the 2011/2012 period be the same as the term of Office of the Mayor (until the next Mayoral election to be held in September 2012).

His Worship the Mayor, Councillor Greg Davies handed over to the Returning Officer (General Manager), Mr Alan Stoneham, to conduct the election of the Deputy Mayor.

The Returning Officer indicated that he had received two (2) nominations for the position of Deputy Mayor and asked whether there were any other nominations.  No other nominations were forthcoming.

The Returning Officer stated that the following nominations were in order:

 

Councillor Jackie Greenow was nominated by Councillors Greg Davies, Marko Malkoc, Karen McKeown and Kath Presdee, and that Councillor Jackie Greenow accepted the nomination for the position of Deputy Mayor.

 

Councillor Jim Aitken OAM was nominated by Councillors, Ross Fowler OAM, Ben Goldfinch and Mark Davies and that Councillor Jim Aitken OAM accepted the nomination for the position of Deputy Mayor.

 

The Returning Officer then conducted the ballot.

 

Voting for Councillor Jackie Greenow – Councillors Kaylene Allison, Prue Guillaume, Kath Presdee, Karen McKeown, John Thain, Jackie Greenow, Marko Malkoc and Greg Davies.

 

Voting for Councillor Jim Aitken OAM – Councillors Jim Aitken OAM, Kevin Crameri OAM, Ross Fowler OAM, Robert Ardill, Mark Davies, Ben Goldfinch and Tanya Davies.

 

 

The Returning Officer then declared the voting closed and that the result was as follows:

 

Councillor Jackie Greenow – 8 votes.

Councillor Jim Aitken OAM – 7 votes.

 

The Returning Officer declared Councillor Jackie Greenow duly elected as Deputy Mayor for the 2011/2012 Mayoral Term.

 

Deputy Mayor, Councillor Jackie Greenow thanked her colleagues for their support.

 

His Worship the Mayor, Councillor Greg Davies and Councillors John Thain, Kevin Crameri OAM and Jim Aitken OAM congratulated Councillor Jackie Greenow on her election as Deputy Mayor.

 

 

3        Councillor Fees                                                                                                                  

255  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Kevin Crameri OAM the information contained in the report on Councillor Fees be received.

 

There being no further business the Chairperson declared the meeting closed the time being 7.32pm.

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·     Their name;

 

·     Organisation or group they are representing (if applicable);

 

·     Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·     Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·           The interest of the speaker (e.g. affected person, neighbour, applicant, applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                     


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                                Page

 

1        Report and Recommendations of the Policy Review Committee Meeting held on 26 September, 2011

 

 



Ordinary Meeting                                                                                               10 October 2011

A Leading City

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 26 September, 2011

 

 

 

PRESENT

His Worship the Mayor Councillor Greg Davies, Deputy Mayor Councillor Jackie Greenow, Councillors Jim Aitken OAM, Kevin Crameri OAM, Mark Davies, Ross Fowler OAM, Ben Goldfinch, Prue Guillaume (arrived at 7:32pm), Marko Malkoc, Karen McKeown, Kath Presdee and John Thain.

 

 

APOLOGIES

Apologies were received from Councillors Kaylene Allison, Robert Ardill and Tanya Davies.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 22 August 2011

The minutes of the Policy Review Committee Meeting of 22 August 2011 were confirmed.

 

DECLARATIONS OF INTEREST

 

Councillor Ross Fowler OAM declared a Non Pecuniary Conflict of Interest – Less than Significant in Item 4 – Wentworth Community Housing and Project 40 as he is the Auditor of the organisation. Councillor Fowler OAM stated that he would remain in the room for discussion of the item, however, he will not take part in any voting.

 

DELIVERY PROGRAM REPORTS

 

A Leading City

 

1        Draft Policy on the Payment of Expenses and Provision of Facilities to Mayor, Deputy Mayor and Councillors                                                                                                     

RECOMMENDED

That:

1.     The information contained in the report on Draft Policy on the Payment of Expenses and Provision of Facilities to Mayor, Deputy Mayor and Councillors be received

2.     Council advertise for 28 days a public notice of its intention to adopt the amended Policy on the Payment of Expenses and Provision of Facilities to Mayor, Deputy Mayor and Councillors.

 

 

 

 

 

2        Insurance Bonds                                                                                                                

RECOMMENDED

That:

1.     The information contained in the report on Insurance Bonds be received

2.     Council authorise the interpretation and acceptance of Insurance Bonds, approved by APRA, from Financial Institutions with a Standard & Poors local long term credit rating of A+ (with a Positive or Stable Outlook) or greater to the limit of $1.5m as a suitable bank guarantee or an appropriate form of Surety for outstanding works and associated maintenance periods for works completed in accordance with Council’s current Development Contribution Plans and Voluntary Planning Agreements.

 

 

3        Summary of Investments & Banking for the period of 1 August  to 31 August 2011 

RECOMMENDED

That:

1.     The information contained in the report on Summary of Investments & Banking for the period of 1 August  to 31 August 2011 be received

2.     The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 August 2011 to 31 August 2011 be noted and accepted.

3.     The graphical investment analysis as at 31 August 2011 be noted.

 

 

A City of Opportunities

 

4        Wentworth Community Housing and Project 40

Councillor John Thain introduced the report and invited Nick Sabel, Executive Officer and Stephanie Brennan, Community Services Manager from Wentworth Community Housing to give a presentation.         

RECOMMENDED

That the information contained in the report on Wentworth Community Housing and Project 40 be received.

 

Councillor John Thain left the meeting and returned to the meeting, the time being 7:58pm.

 

 

 

 

 

 

 

5        Penrith Business Alliance (PBA) Limited 2011-2012 Business Plan

Group Manager Leadership, Ruth Goldsmith introduced the report and invited Paul Brennan, Chairman from Penrith Business Alliance Limited to give a presentation.                                  

RECOMMENDED

That:

1.     The information contained in the report on Penrith Business Alliance (PBA) Limited 2011-2012 Business Plan be received

2.     Council agree to the PBA Business Plan for 2011-2012, and provide funding through two separate six-monthly payments of $271,313 in accordance with the provisions of the Deed of Agreement

3.     Council support the Penrith Business Alliance in seeking ‘State significant’ status for the Penrith Health and Education Precinct.

 

Councillor Jim Aitken OAM left the meeting and returned to the meeting, the time being 8:47pm.

 

6        Penrith City Children's Services Cooperative Ltd

Children’s Services Manager, Janet Keegan introduced the report and invited Max Friend, Chairperson from Penrith City Children’s Services Cooperative Ltd to give a presentation.      

RECOMMENDED

That:

1.     The information contained in the report on Penrith City Children's Services Cooperative Ltd be received.

2.     Council agree to underwrite the operation of Penrith City Children’s Services Cooperative Ltd until the presentation to Council of the Penrith City Children’s Services Cooperative Ltd Annual Report for 2011/12.

 

Procedural Motion

Item 9 – Penrith and St Marys Centres Associations – Annual Business Plans for 2011 – 12 was dealt with first before Items 7 and 8.

 

 

 

 

 


A Vibrant City

 

9        Penrith and St Marys Centres Associations - Annual Business Plans for 2011-12

Group Manager People and Places, Roger Nethercote introduced the report and invited Gladys Reed, CEO from Penrith City Centre Association to give a presentation.

Councillor Kath Presdee left the meeting, the time being 9:04pm.

 

Councillor Kath Presdee returned to the meeting, the time being 9:08pm.

         

RECOMMENDED

That:

1.     The information contained in the report on Penrith and St Marys Centres Associations - Annual Business Plans for 2011-12 be received

2.     Funding for the Penrith City Centre Association be endorsed in the amount of $313,509 and be paid in instalments at the beginning of each quarter

3.     Funding for the St Marys Town Centre Association be endorsed for the amount of $121,029 being the first 2 quarterly instalments for the 2011-12 financial year

4.     The St Marys Town Centre Association be invited to provide a presentation to Council on its 2010-11 achievements and Business Plan 2011-12.

 

 

A City of Opportunities

 

7        Child Friendly City Strategy                                                                                            

RECOMMENDED

That:

1.     The information contained in the report on Child Friendly City Strategy be received.

2.     Council endorse placing the Child Friendly City Strategy on public exhibition for six weeks for public comment.

 

 


A Liveable City

 

8        Penrith Valley Cemeteries Management Policy                                                              

RECOMMENDED

That:

1.     The information contained in the report on the draft Penrith Valley Penrith Valley Cemeteries Management Policy be received.

2.     The draft Penrith Valley Cemeteries Management Policy be adopted.

 

 

There being no further business the Chairperson declared the meeting closed the time being 9:15pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 26 September, 2011 be adopted.

 

 

  



DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

 

A Leading City

 

1        2010-11 Financial Statements

 

2        Pecuniary Interest Returns

 

3        Claremont Meadows Development Contributions Plan - Proposed Works in Kind Agreement and Transfer of Land. Applicant - Investa Residential Group Pty Ltd

 

4        2011 Community Building Partnership Program

 

5        Permanent Road Closure of Part of Station Lane, Penrith

 

6        Bennett Wagons

 

7        Abandonment of Sundry Debts

 

8        Summary of Investments and Banking for the period 1 September 2011 to 30 September 2011 and Agency Collection Methods

 

A City of Opportunities

 

9        Community Assistance Program Planned Component 2011/12

 

10      Proposed "Caddens" Suburb Name in the Caddens Release and surrounding area Applicant: MBWA Consulting;  Owner: Landom Pty Ltd

 

11      Ageing Disability & Home Care Funding - St Marys IT Project and Volunteer Research

 

12      Event sponsorship proposal

  

A Liveable City

 

13      Draft Penrith City Centre Car Parking Strategy

 

14      NSW Bike Plan 2010 - Funding Offer from Roads and Traffic Authority for Year 2 Program

 

15      A Review of Tennis Court Provision and Management in Penrith LGA                         93

 

16      Floodplain Management Association of NSW 52nd Annual Conference - 21 February 2012 to 24 February 2012

 

17      Appointment of a Director to the Board of Ripples

  

A Vibrant City

 

18      Penrith City and Lachlan Shire Partnership

 

19      St Marys Spring Festival

 

 


A Leading City

 

Item                                                                                                                                                Page

 

1        2010-11 Financial Statements

 

2        Pecuniary Interest Returns

 

3        Claremont Meadows Development Contributions Plan - Proposed Works in Kind Agreement and Transfer of Land. Applicant - Investa Residential Group Pty Ltd

 

4        2011 Community Building Partnership Program

 

5        Permanent Road Closure of Part of Station Lane, Penrith

 

6        Bennett Wagons

 

7        Abandonment of Sundry Debts

 

8        Summary of Investments and Banking for the period 1 September 2011 to 30 September 2011 and Agency Collection Methods

 

 



Ordinary Meeting                                                                                               10 October 2011

A Leading City

 

 

1

2010-11 Financial Statements   

 

Compiled by:               Brett Richardson, Financial Accountant

Authorised by:            Vicki O’Kelly, Group Manager - Finance   

 

Objective

We demonstrate accountability, transparency and ethical conduct

Community Outcome

A Council that behaves responsibly and ethically (5)

Strategic Response

Champion accountability and transparency, and responsible and ethical behaviour (5.1)

  

Previous Items:            2010-11 Draft Financial Statements - Ordinary Meeting - 5 September 2011    

 

Executive Summary

Council staff  have prepared the Financial Statements, using the accrual method of accounting, and comply with Australian Accounting Standards and the New South Wales Local Government Code of Accounting Practice and Financial Reporting. The Financial Statements were referred to Council’s auditor, PricewaterhouseCoopers at the Ordinary Meeting of Council on 5 September 2011. In accordance with the Act, a period of public exhibition followed. During this time no submissions were received. The 2010-11 Financial Statements are now ready to be presented to Council with the unqualified auditor’s opinion.

Background

The Financial Statements are required to be audited by an independent auditor, and lodged with the Division of Local Government by 7 November 2011.

 

The Local Government Act 1993 has detailed provisions for the completion of the financial statements. The process is:

 

1.            Council staff prepare the statements,

2.            Council issues a statement that the accounts are in order,

3.            Council refers the statements to its auditors,

4.            The auditors complete their work and return the statements with an audit opinion   attached,

5.            The reports are placed on public exhibition, and

6.            The reports are presented with the auditor’s reports at an Ordinary Meeting.

 

Council completed steps 1 to 4 at its Ordinary Meeting on 5 September 2011. A copy of the report to the Ordinary Meeting of 5 September 2011 is attached for information.

 

The unaudited 2011 Financial Statements were presented to Council’s Audit Committee on 17 August 2011. This step enabled the endorsement of the Financial Statements by the Audit Committee prior to their presentation to Council. At that meeting, the Audit Committee resolved that:

“1. the information contained in the report on the Draft 2010-11 Financial Statements be received.

2.   the Audit Committee is satisfied with the answers it has received and is unaware of any reason why the Statements should not be adopted.

3.   the Audit Committee refers the Statements (after any adjustments discussed in the meeting are affected) to Council for signing.

The Audit Certificates have now been issued, and Council submitted its Financial Statements for the year ended 30 June 2011 to the Division of Local Government on 7 September 2011. The Division of Local Government has since advised that Penrith City Council was the 9th Council in New South Wales to lodge their 2010-11 Financial Statements.

 

The audited Financial Statements have been placed on public exhibition in accordance with the requirements of the Act. Public notice has been given of Council’s intention to present these Statements to this meeting. Written submissions from the public were required to be received by the Council by 6 October 2011. At the time of producing the Council business paper no submissions had been received. Should any submissions be received Council will be advised by memo.

 

The presentation of these reports completes the final stage of the Annual Financial Statements process.

 

 

RECOMMENDATION

That that the information contained in the report on 2010-11 Financial Statements be received.

 

ATTACHMENTS/APPENDICES

1.  

2010-11 Draft Financial Statements

8 Pages

Appendix

  


Ordinary Meeting                                                                                                              10 October 2011

Appendix 1 - 2010-11 Draft Financial Statements

 

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Ordinary Meeting                                                                                               10 October 2011

A Leading City

 

 

2

Pecuniary Interest Returns   

 

Compiled by:               Adam Beggs, Governance Officer

Authorised by:            Glenn Schuil, Senior Governance Officer  

 

Objective

We demonstrate accountability, transparency and ethical conduct

Community Outcome

A Council that behaves responsibly and ethically (5)

Strategic Response

Champion accountability and transparency, and responsible and ethical behaviour (5.1)

       

 

Executive Summary

Chapter 14 of the Local Government Act, 1993 (the Act) concerns “Honesty and Disclosure of Interests”, and requires all elected members and designated persons to complete an initial Pecuniary Interest Return, and every year thereafter an annual return.  Designated persons include the General Manager, other senior staff, and staff holding a position identified by the Council as a position of a designated person, because it involves the exercise of certain functions such as regulatory or contractual functions.  First returns have to be completed and lodged within three months of becoming a Councillor or designated person. Annual returns have to be completed and lodged within three months of 30 June each year.

Current Situation

Section 450A of the Act regarding the registration and tabling of returns lodged by Councillors and designated persons is as follows:

 

 Register and Tabling of Returns
450A.


1. The General Manager must keep a register of returns required to be lodged with the General Manager under Section 449.

2. Returns required to be lodged with the General Manager under Section 449 must be tabled at a Meeting of the Council, being:

 

(a) in the case of a return lodged in accordance with section 449(1) - the first Meeting held after the last day for lodgement under that subsection; or

(b) in the case of a return lodged in accordance with section 449(3) - the first Meeting held after the last day for lodgement under that subsection; or

(c) in the case of a return otherwise lodged with the General Manager - the first Meeting after lodgement.

 

A register of all returns lodged by Councillors and designated persons, in accordance with Section 449 of the Act, is currently kept by Council as required by this part of the Act.

 

All returns lodged by Councillors and designated persons under Section 449 of the Act must be tabled at a Council Meeting as outlined in Sections 450A(2)(a), (b) and (c) above.

 

The following Section 449(3) returns have been lodged:

 

Councillor

Return Period

Date Lodged

Councillor Jim Aitken OAM

1 July 2010-30 June 2011

15 September 2011

Councillor Kaylene Allison

1 July 2010-30 June 2011

8 September 2011

Councillor Robert Ardill

1 July 2010-30 June 2011

21 July 2011

Councillor Kevin Crameri OAM

1 July 2010-30 June 2011

26 July 2011

Councillor Greg Davies

1 July 2010-30 June 2011

31 August 2011

Councillor Mark Davies

1 July 2010-30 June 2011

27 September 2011

Councillor Tanya Davies

1 July 2010-30 June 2011

11 August 2011

Councillor Ross Fowler OAM

1 July 2010-30 June 2011

16 September 2011

Councillor Ben Goldfinch

1 July 2010-30 June 2011

27 September 2011

Councillor Jackie Greenow

1 July 2010-30 June 2011

21 July 2011

Councillor Prue Guillaume

1 July 2010-30 June 2011

27 September 2011

Councillor Marko Malkoc

1 July 2010-30 June 2011

23 August 2011

Councillor Karen McKeown

1 July 2010-30 June 2011

12 July 2011

Councillor Kath Presdee

1 July 2010-30 June 2011

21 July 2011

Councillor John Thain

1 July 2010-30 June 2011

31 August 2011

 

Name

Position Title

Return Period

Date Lodged

Linden Barnett

Group Manager – Workforce & Workplace

1 July 2010-30 June 2011

12 July 2011

Stephen Britten

Group Manager – Legal & Governance

1 July 2010-30 June 2011

12 July 2011

David Burns

Group Manager – City Presentation

1 July 2010-30 June 2011

22 July 2011

Craig Butler

Director

1 July 2010-30 June 2011

15 September 2011

Ruth Goldsmith

Group Manager - Leadership

1 July 2010-30 June 2011

25 July 2011

Barry Husking

Director

1 July 2010-30 June 2011

21 July 2011

Wayne Mitchell

Group Manager – City Infrastructure

1 July 2010-30 June 2011

12 July 2011

Roger Nethercote

Group Manager – People & Places

1 July 2010-30 June 2011

15 September 2011

Vicki O’Kelly

Group Manager – Finance

1 July 2010-30 June 2011

26 August 2011

Brian Steffen

Group Manager – Information & Customer Relations

1 July 2010-30 June 2011

12 July 2011

Alan Stoneham

General Manager

1 July 2010-30 June 2011

25 July 2011

 

Name

Position Title

Return Period

Date Lodged

Terry Agar

Place Management Coordinator

1 July 2010-30 June 2011

18 August 2011

Alex Alagiah

Asset Systems Engineer

1 July 2010-30 June 2011

21 July 2011

Mahbub Alam

Planner

1 July 2010-30 June 2011

29 August 2011

Michael Alderton

Road Network Services Engineer

1 July 2010-30 June 2011

12 July 2011

Robert Anderson

Property Valuation Officer

1 July 2010-30 June 2011

27 September 2011

Moore Andrew

Financial Services Manager

1 July 2010-30 June 2011

28 July 2011

Zukauskas Antanas

Works Coordinator

1 July 2010-30 June 2011

9 August 2011

Natasha Baker

Senior Planner

1 July 2010-30 June 2011

9 September 2011

Graham Bambrick

Customer Service Supervisor

1 July 2010-30 June 2011

22 July 2011

Zig Barglik

Works Coordinator

1 July 2010-30 June 2011

20 September 2011

Steven Barratt

Development Compliance Coordinator

1 July 2010-30 June 2011

15 July 2011

Paul Battersby

Senior Planner

1 July 2010-30 June 2011

15 July 2011

Josephine Meiijers

Environmental Planner - EP

1 July 2010-30 June 2011

22 July 2011

Samuel Becke

RID Squad Investigation Officer

1 July 2010-30 June 2011

25 July 2011

Kristin Blain

Environmental Health Officer

1 July 2010-30 June 2011

22 July 2011

Peter Blazek

Property Management Officer

1 July 2010-30 June 2011

12 July 2011

Darrell Boggs

RID Squad Investigation Officer

1 July 2010-30 June 2011

29 September 2011

Jade Bradbury

Business Coordinator Children’s Services

1 July 2010-30 June 2011

21 July 2011

Mark Broderick

Planning & Advocacy Coordinator

1 July 2010-30 June 2011

25 July 2011

Geoffrey Brown

Waste Management / Contracts Coordinator

1 July 2010-30 June 2011

15 July 2011

Peter Browne

Internal Auditor

1 July 2010-30 June 2011

28 September 2011

Matthew Bullivant

Senior Legal Officer

1 July 2010-30 June 2011

15 July 2011

Amanda Burns

Companion Animals Officer

1 July 2010-30 June 2011

13 July 2011

Greg Butchard

Senior Asset Coordinator

1 July 2010-30 June 2011

13 July 2011

Wendy Butler

Graduate Environmental Planner

1 July 2010-30 June 2011

15 July 2011

Laurence Cafarella

Coordinator Community Protection

1 July 2010-30 June 2011

21 July 2011

Rosemarie Canales

Architectural Supervisor

1 July 2010-30 June 2011

22 September 2011

Charlie Caraballo

Senior Development Engineer

1 July 2010-30 June 2011

25 July 2011

Allison Cattell

Environmental Planner - DA

1 July 2010-30 June 2011

21 July 2011

Ian Catto

Environmental Health & Building Surveyor

1 July 2010-30 June 2011

9 September 2011

Tracy Chalk

Waste & Community Protection Manager

1 July 2010-30 June 2011

19 September 2011

Abdul Cheema

Senior Planner

1 July 2010-30 June 2011

23 August 2011

Steven Chong

Senior Environmental Planner - DA

1 July 2010-30 June 2011

5 September 2011

Julian Clark

Environmental Compliance Officer

1 July 2010-30 June 2011

22 July 2011

Lindsay Clarke

Parks Coordinator

1 July 2010-30 June 2011

13 July 2011

Judy Cobb

Neighbourhood Facilities Coordinator

1 July 2010-30 June 2011

1 August 2011

Andrew Colusso

Environmental Health & Building Surveyor

1 July 2010-30 June 2011

1 August 2011

Belinda Comer

Environmental Health Officer

1 July 2010-30 June 2011

21 September 2011

Julie Condon

Development Enquiry & Customer Service Coordinator

1 July 2010-30 June 2011

20 September 2011

Wendy Connell

Community Engagement Officer-Strategic Plan

 

1 July 2010-30 June 2011

25 July 2011

Kelly Connor

Senior Environmental Health Officer

1 July 2010-30 June 2011

25 July 2011

Robert Craig

Senior Environmental Planner

1 July 2010-30 June 2011

21 July 2011

Aldo Credaro

Asset Coordinator

1 July 2010-30 June 2011

22 September 2011

Anthony Crichton

Senior Planner

1 July 2010-30 June 2011

25 July 2011

Ashlee Cutter

Environmental Planner

1 July 2010-30 June 2011

21 July 2011

Teresa Dalton

Environmental Health Officer

1 July 2010-30 June 2011

12 September 2011

Albert Davis

Animal Services Officer

1 July 2010-30 June 2011

13 July 2011

Monique Desmarchelier

Health Strategy Officer

1 July 2010-30 June 2011

9 September 2011

Colin Dickson

Marketing, Partnerships & Events Coordinator

1 July 2010-30 June 2011

22 July 2011

Phillip Doy

Animal Services Officer

1 July 2010-30 June 2011

13 July 2011

Rodney Esdaile

Senior Development Engineer

1 July 2010-30 June 2011

15 July 2011

Adrian Estreich

Team Leader (Environment)

1 July 2010-30 June 2011

15 September 2011

Ari Fernando

Major Projects & Design Coordinator

1 July 2010-30 June 2011

11 August 2011

Craig Field

Civic Centre Operations Supervisor

1 July 2010-30 June 2011

29 September 2011

Noel Fuller

Coordinator Ranger and Animal Services

1 July 2010-30 June 2011

12 July 2011

Karin Fuller

Ranger – Parking

1 July 2010-30 June 2011

12 July 2011

Nabil Garas

Ranger – Parking

1 July 2010-30 June 2011

12 July 2011

Christopher Gardner

Information Management and Technology Manager

1 July 2010-30 June 2011

13 July 2011

Joshua Giblin

Acting Payroll Officer

1 July 2010-30 June 2011

20 September 2011

Stephen Gillis

RID Squad Senior Investigations Officer

1 July 2010-30 June 2011

15 July 2011

Maya Goldsmith

Administration Services Supervisor

1 July 2010-30 June 2011

21 July 2011

Geoff Goodacre

Customer Services Officer – Development Services

1 July 2010-30 June 2011

24 August 2011

John Gordon

Parks Manager

1 July 2010-30 June 2011

15 July 2011

Peter Graham

Works Coordinator

1 July 2010-30 June 2011

29  July 2011

Brian Griffiths

Manager Property Development

1 July 2010-30 June 2011

15 July 2011

Paul Grimson

Sustainability & Planning Manager

1 July 2010-30 June 2011

19 September 2011

Andrew Gunner

HR Systems Administrator

1 July 2010-30 June 2011

29 September 2011

Len Hall

RID Squad Investigation Officer

1 July 2010-30 June 2011

9 September 2011

Murray Halls

Public Domain Coordinator

1 July 2010-30 June 2011

23 August 2011

Carmel Hamilton

Sustainability Coordinator

1 July 2010-30 June 2011

22 July 2011

Elizabeth Hanlon

Senior Planner

1 July 2010-30 June 2011

2 August 2011

Eric Hausfeld

Development Engineering Coordinator

1 July 2010-30 June 2011

13 July 2011

Christopher Hawkins

Environmental Health & Building Surveyor

1 July 2010-30 June 2011

20 September 2011

Phil Hendrie

Public Domain Operations Supervisor

1 July 2010-30 June 2011

22 September 2011

Andrew Hewson

Sustainability Education Officer

1 July 2010-30 June 2011

22 July 2011

Kerry Hiatt

Records Management Coordinator

1 July 2010-30 June 2011

1 August 2011

John Hollier

Planning Information Coordinator

1 July 2010-30 June 2011

21 July 2011

Ben Howarth

Pool Supervisor

1 July 2010-30 June 2011

1 September 2011

Graham Howe

Building Projects & Maintenance Coordinator

1 July 2010-30 June 2011

9 August 2011

Joe Ibbitson

Community Programmes Coordinator

1 July 2010-30 June 2011

23 August 2011

Tanya Jackson

Strategic Planning Coordinator

1 July 2010-30 June 2011

22 July 2011

Amanda James

Human Resource Officer

1 July 2010-30 June 2011

22 September 2011

Schandel Jefferys

Principal Planner

1 July 2010-30 June 2011

21 September 2011

Sellathurai Kananathan

Ranger – Parking

1 July 2010-30 June 2011

12 July 2011

Nadadajah Karunakaran

Projects Engineer

1 July 2010-30 June 2011

30 September 2011

Janet Keegan

Children’s Services Manager

1 July 2010-30 June 2011

28 September 2011

Grace Keenan

Graduate Environmental Health Officer

1 July 2010-30 June 2011

2 August 2011

Olivia Kidon

Acting Community Safety Coordinator

1 July 2010-30 June 2011

13 July 2011

Vince Klajevic

RID Squad Investigation Officer

1 July 2010-30 June 2011

15 July 2011

Stephen Krimmer

Development Team Leader

1 July 2010-30 June 2011

26 August 2011

John Krkach

Building Maintenance Supervisor

1 July 2010-30 June 2011

23 August 2011

Allison Kyriakakis

Community Safety Coordinator

1 July 2010-30 June 2011

15 July 2011

Peter Lang

Marketing Officer

1 July 2010-30 June 2011

26 September 2011

Gary Lawson

Traffic & Special Events Coordinator

1 July 2010-30 June 2011

21 July 2011

Tracy Leahy

Community Programmes Coordinator

1 July 2010-30 June 2011

3 August 2011

Aimee Lee

Environmental Planner - DA

1 July 2010-30 June 2011

2 September 2011

Paul Lemm

Development Services Manager

1 July 2010-30 June 2011

22 July 2011

Graham Liehr

Environmental Health Manager

1 July 2010-30 June 2011

15 September 2011

Kenneth Lim

Management Planning Coordinator

1 July 2010-30 June 2011

12 July 2011

Lynda Lowe

Cemeteries Supervisor

1 July 2010-30 June 2011

28 September 2011

Vanessa Luck

Environmental Health Officer (Compliance)

1 July 2010-30 June 2011

1 August 2011

Ryan Maestri

Fire Safety Officer

1 July 2010-30 June 2011

21 July 2011

Carlie Mason

Environmental Health Officer (Compliance)

1 July 2010-30 June 2011

21 July 2011

Stephen Masters

Senior Development Engineer

1 July 2010-30 June 2011

25 July 2011

Paul Maynard

Ranger – General

1 July 2010-30 June 2011

15 July 2011

Glenn McCarthy

Executive Officer

1 July 2010-30 June 2011

26 July 2011

Denis McKeon

Casual Environmental Health Officer

1 July 2010-30 June 2011

25 July 2011

Mark McLachlan

Asset Coordinator

1 July 2010-30 June 2011

21 July 2011

Amanda McMurtrie

Planner

1 July 2010-30 June 2011

22 July 2011

Johannes Meijer

City Works Manager

1 July 2010-30 June 2011

25 July 2011

Michael Mendham

Supervisor Halls and Cleaning

1 July 2010-30 June 2011

9 August 2011

Anthony Milanoli

Senior Planner

1 July 2010-30 June 2011

21 July 2011

Marnie Mitchell

Human Resource Coordinator

1 July 2010-30 June 2011

12 July 2011

Jennifer Moses

Sustainability Research Planner

1 July 2010-30 June 2011

13 July 2011

Kenneth Muir

Risk Management Coordinator

1 July 2010-30 June 2011

18 August 2011

Vanessa Muscat

Team Leader Building Approvals

1 July 2010-30 June 2011

22 July 2011

Kenneth Myhill

Fleet Coordinator

1 July 2010-30 June 2011

21 July 2011

Paul Page

City Marketing Supervisor

1 July 2010-30 June 2011

21 July 2011

Jonathan Page

Development Compliance Team Leader

1 July 2010-30 June 2011

21 July 2011

Robert Paluzzano

Project Coordinator

1 July 2010-30 June 2011

22 September 2011

Geoff Payne

OH&S & IM Coordinator

1 July 2010-30 June 2011

12 July 2011

Yvonne Perkins

Public Domain Amenity & Safety Manager

1 July 2010-30 June 2011

23 September 2011

Nora Pillon

Casual Health and Building Surveyor

1 July 2010-30 June 2011

1 September 2011

Jeni Pollard

Neighbourhood Renewal Programme Coordinator

1 July 2010-30 June 2011

18 August 2011

Pukar Pradhan

Senior Environmental Planner - DA

1 July 2010-30 June 2011

23 August 2011

Anthony Price

Environmental Health Coordinator

1 July 2010-30 June 2011

9 September 2011

Steven Purvis

Senior Ranger – General

1 July 2010-30 June 2011

13 July 2011

Krystie Race

Senior Sustainability Planner

1 July 2010-30 June 2011

28 September 2011

Deepa Randhawa

Environmental Planner - DA

1 July 2010-30 June 2011

23 September 2011

Daria Rech

Stormwater Management Officer

1 July 2010-30 June 2011

4 August 2011

Bernadette Riad

Acting Sustainability Coordinator

1 July 2010-30 June 2011

29 September 2011

Darren Riding

RID Squad Investigation Officer

1 July 2010-30 June 2011

15 July 2011

Andrew Robinson

Recreation Manager

1 July 2010-30 June 2011

21 July 2011

Ben Rodwell

Acting Supply Coordinator

1 July 2010-30 June 2011

2 August 2011

Matthew Rose

Senior Planner

1 July 2010-30 June 2011

3 August 2011

Craig Ross

Major Projects Manager

1 July 2010-30 June 2011

21 July 2011

Stacey Rossetto

City Marketing Officer

1 July 2010-30 June 2011

13 July 2011

Evan Rowse

Tree Management Officer

1 July 2010-30 June 2011

13 July 2011

Ross Russell

Supply Officer

1 July 2010-30 June 2011

21 July 2011

Barry Ryan

Coordinator RID Squad

1 July 2010-30 June 2011

1 August 2011

Karin Schicht

Landscape Architectural Supervisor

1 July 2010-30 June 2011

26 August 2011

Laura Schuil

Acting Supply Officer

1 July 2010-30 June 2011

13 July 2011

Glenn Schuil

Senior Governance Officer

1 July 2010-30 June 2011

19 September 2011

Indar Singh

Environmental Health and Building Surveyor

1 July 2010-30 June 2011

3 August 2011

Gurvinder Singh

Senior Environmental - Team Leader

1 July 2010-30 June 2011

23 September 2011

Walter Sinnadurai

Transportation Planner

1 July 2010-30 June 2011

22 September 2011

Jessie Soster

Environmental Health Officer (Compliance)

1 July 2010-30 June 2011

23 August 2011

Carl Spears

Media Liaison Officer

1 July 2010-30 June 2011

18 August 2011

Craig Squires

Team Leader  - Regulatory Compliance

1 July 2010-30 June 2011

28 September 2011

Gowry Sriskandagowrythasan

Civil Operations Engineer

1 July 2010-30 June 2011

15 September 2011

Kristy Stanford

Team Leader ( Health)

1 July 2010-30 June 2011

8 August 2011

Colin Stevenson

Library Services Manager

1 July 2010-30 June 2011

23 September 2011

Joan Suckling

Resources Librarian

1 July 2010-30 June 2011

11 August 2011

Robert Taylor

Engineering Coorindator

1 July 2010-30 June 2011

15 July 2011

Ratnam Thilliyar

Engineering Stormwater Supervisor

1 July 2010-30 June 2011

29 September 2011

Wayne Trew

Project Coordinator Development Contributions

1 July 2010-30 June 2011

15 July 2011

Virgina Tuckerman

Recreation Coordinator

1 July 2010-30 June 2011

1 September 2011

Glen Tuckwell

Building Projects & Maintenance Coordinator

1 July 2010-30 June 2011

21 July 2011

Jeanne Uren

Ranger – Parking

1 July 2010-30 June 2011

12 July 2011

Gabor Very

Environmental Health and Building Surveyor

1 July 2010-30 June 2011

25 July 2011

Joe Vocisano

Ranger – Parking

1 July 2010-30 June 2011

12 July 2011

Drago Vrh

Environmental Health and Building Surveyor

1 July 2010-30 June 2011

21 July 2011

Beth Wade-Ferrell

Companion Animals Officer

1 July 2010-30 June 2011

12 July 2011

Erich Weller

Manager Community & Cultural Development

1 July 2010-30 June 2011

22 July 2011

Adam Wilkinson

Engineering Services Manager

1 July 2010-30 June 2011

22 July 2011

Gordon Williams

Environmental Planner - DA

1 July 2010-30 June 2011

29 September 2011

Therese Winn

Casual Environmental Health Officer

1 July 2010-30 June 2011

2 September 2011

Colin Wood

Building Approvals Coordinator

1 July 2010-30 June 2011

9 August 2011

Peter Wood

Development Services Coordinator

1 July 2010-30 June 2011

22 July 2011

Jonathan Wood

Environmental Planner DA

1 July 2010-30 June 2011

21 July 2011

Allegra Zakis

Strategic Coordinator

1 July 2010-30 June 2011

25 July 2011

 

 

The following Section 449 (1) returns have been lodged:

 

Name

Position Title

Due Date

Date lodged

Tania Shephard

Principal Planner

21 May 2011

23 May 2011

Kunasingham Sivakumar

Project Engineer

21 June 2011

1 June 2011

Amjad Maaya

Senior Works Coordinator

28 June 2011

18 May 2011

Barbara Magee

Corporate Communications and Marketing Manager

4 July 2011

20 June 2011

Fred Shockair

Senior Engineer – Major Developments

9 August 2011

16 June 2011

Tathra Bor

Casual Environmental Health Officer

22 September 2011

13 July 2011

Tim Gowing

Senior Waterways Officer

22 September 2011

15 July 2011

Claire Rozema

Trainee Environmental Health Officer

22 September 2011

12 July 2011

Adam Gauna

Trainee Environmental Planner

22 September 2011

13 July 2011

Bruce Linton

Casual Environmental Health & Building Surveyor

22 September 2011

13 July 2011

David Elks

Property Projects Coordinator

22 September 2011

25 July 2011

Therrie Zadravec

Recreation Support Officer

29 September 2011

21 July 2011

Mitchell Sammut

Recreation Support Officer

29 September 2011

21 July 2011

Leanne Jackson

Acting Pool Supervisor

29 September 2011

29 September 2011

John McConnell

Organisational Learning & Development Coordinator

29 September 2011

13 July 2011

Elizabeth Hanlon

Senior Planner

1 October 2011

2 August 2011

Jennifer Guice

Senior Sustainability Planner

1 October 2011

21 July 2011

Mark Berry

Supply Officer - Warehouse

5 October 2011

30 September 2011

Bill Hilder

Public Domain Operations Supervisor

26 December 2011

28 September 2011

The returns have been lodged prior to the due date for the receipt of the returns and are kept in a register held by the Senior Governance Officer. The Senior Governance will table the returns at tonight’s meeting.

 

RECOMMENDATION

That the information contained in the report on Pecuniary Interest Returns be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                               10 October 2011

A Leading City

 

 

3

Claremont Meadows Development Contributions Plan - Proposed Works in Kind Agreement and Transfer of Land. Applicant - Investa Residential Group Pty Ltd   

 

Compiled by:               Wayne Trew, Project Coordinator Development Contributions

Authorised by:            Paul Grimson, Sustainability & Planning Manager   

 

Objective

We plan responsibly for now and the future

Community Outcome

A Council that plans responsibly for a sustainable future (3)

Strategic Response

Build our City's future on the principles of sustainability (3.1)

       

 

Executive Summary

The purpose of this report is to seek Council’s endorsement to enter into a Works-in-Kind (WIK) agreement that would offset certain contributions arising from development consents for part of the Claremont Meadows Stage 2 residential estate.  The works proposed are earthworks, half roadworks and drainage works relating to Caddens Road Park (and includes a detention basin with turfing and landscaping) and half roadworks relating to the south western precinct neighbourhood park (referred to in this report as the Neighbourhood Park). 

 

Investa Residential Group Pty Ltd (Investa) has requested consideration of the offer, which has been assessed against the requirements of the Claremont Meadows Development Contributions Plan (the S94 Plan) and Council’s Protocol.  The offer is considered to satisfy Council requirements.  The report identifies the value of WIK credits to be assigned for the works at $1,457,717.

 

The report identifies a S94 Plan contribution of $2,743,078 is required to be paid to Council by Investa and, with the deduction of the value of works in the WIK agreement ($1,457,717), the balance of S94 contribution required to be paid is $1,285,361.

 

This report also provides details regarding payments to Investa for the transfer to Council of the land occupied by these parks and facilities, in accordance with the S94 Plan and the legislation.  The S94 Plan budget for the purchase of the land containing the parks, as indexed, is $4,638,853.

 

In summary, the report recommends that the balance of payment to be made to Investa is $3,353,492 (S94 Plan budget for the purchase of land for two parks LESS the balance of the S94 contribution required to be paid).

 

A plan of Claremont Meadows South Western Precinct indicating the location of Caddens Road Park, the Neighbourhood Park and Investa’s part of the estate is appended to this report.

Background

Claremont Meadows Stage 2 (South Western Precinct) is a new urban estate currently being developed between Caddens Road and the M4 Motorway.  The adopted plan for the South Western Precinct makes provision for an open space area adjacent Claremont Creek corridor which includes stormwater management facilities and local park, and a separate neighbourhood park.  The area is subject to the adopted Claremont Meadows Development Contributions Plan. 

 

Investa has commenced developing its landholdings in the precinct on Caddens Road.  Their development consents require a S94 contribution totalling $2,743,078 and Investa has requested that it meets part of its contributions requirements with a ‘Works in Kind’ agreement relating to earthworks, half roadworks and drainage works relating to Caddens Road Park (which includes a detention basin with turfing and landscaping) and half roadworks relating to the Neighbourhood Park. 

Assessment of WIK Offer

Under Council’s S94 Protocol and the Environmental Planning and Assessment Act, Council’s approval is required to enter into a Works in Kind Agreement for works listed within the adopted contributions plans.  The Protocol also requires the works to be subjected to a tender process and its value be scrutinised by a Quantity Surveyor engaged by Council to ensure that the proposed works are assigned an appropriate monetary value.  The Works in Kind credits are also limited to the S94 Plan’s budgeted amount for the works.  The works in respect of this proposed agreement relate to earthworks, roadworks and landscaping.

 

In respect of the required earthworks and drainage works for the detention basin in Caddens Road Park, Investa has indicated its preferred tender (Western Earth Moving Pty Ltd) at a cost of $1,145,684.  This cost was assessed by a Quantity Surveyor on behalf of Council, and the cost is considered fair, reasonable and will deliver the works required by the S94 Plan. 

 

In respect of the required roadworks (apportioned half road and services adjacent the southern edge of Caddens Road Park) Investa has offered to undertake these works as part of the agreement, as it is the most practical and cost effective option.  The value of the total half roadworks is valued in the S94 Plan at $277,729, which is considered a fair and reasonable credit to Investa. 

 

Council’s development engineers assessed the likely cost of these proposed roadworks adjacent Caddens Road Park using the rates provided from the overall subdivision tender, as well as undertaking a separate costing based upon Council’s accepted unit rates for civil works.  The costs were found to be fair and reasonable for delivering the required works based on this assessment.  In respect of the half roadworks around the Neighbourhood Park, Investa’s proposed WIK agreement seeks to reconcile payment for the recently completed works.  Even though a Quantity Surveyor has not been engaged, the particular cost in this case reflects unit rates considered universal in the industry.

 

Design and supervision costs for the construction of Caddens Road Park, half road and services amounts to $34,304.  This amount is well below the industry standards for design and supervision costs for this type of work.  Council has been provided with evidence of those costs and, consequently, it was not necessary to engage a Quantity Surveyor for this element. 

 

The value of the project works proposed to be undertaken in the WIK agreement are summarised below and total $1,457,717, which is considered a fair and reasonable credit to Investa. 

Transfer of Land to Council under S94 Plan

The S94 Plan requires the purchase of two parcels of land containing the Caddens Road Park and the Neighbourhood Park.  The total land area is 1.7 hectares.  The S94 Plan bases land acquisition on englobo land value, plus indexation.

 

After applying indexation, pursuant to the method in the S94 plan, the current value of the land is $4,638,853, representing an englobo rate of $273m2 .  This value has been assessed by Council’s Property Valuation Officer as being fair and reasonable.  The developer has also agreed that the valuation is fair and reasonable. 

 

On completion and acceptance of works being undertaken (as described above) by the developer, the land will be transferred to Council for the payment of $3,353,492 (which is the  plan value of land for the two parks, as indexed, LESS the balance of the S94 contribution required to be paid).

Financial Services Manager’s Comment

The acquisition of these lands has been included in the S94 Plan.  The rates for the dedication of the land are in accordance with the values assessed by Council’s Property Valuation Officer as fair and reasonable and are also applicable to the contributions charged under the plan.

 

Council’s recent borrowing programs provided funding for this acquisition in advance of receipts to the Plan.  The future receipts are sufficient to fund the loan repayments relating to this acquisition and this plan has been ‘grandfathered’ and thus not subject to the $30,000 contributions cap.

Summary

A summary of the WIK agreement, S94 credit and land transfer costs is as follows –

 

S94 contribution required to be paid to Council by developer                          $2,743,078

LESS  value of works in WIK agreement                                                $1,457,717

Balance of S94 contribution required to be paid by developer                         $1,285,361

 

Payment to developer for two parks as per S94 Plan budget (indexed)   $4,638,853

LESS  Balance of S94 contribution required to be paid by developer               $1,285,361

TOTAL payment to developer for transfer of park lands to Council $3,353,492

Conclusion

The S94 Plan and legislation allows for the provision of Works in Kind as a credit against contributions owed under the Plan.  The proposal by Investa for undertaking the works described in this report will ensure timely delivery of roads, parks and drainage infrastructure required for the Claremont Meadows estate.

 

Investa has requested consideration of the offer, which has been assessed against the requirements of the Claremont Meadows Development Contributions Plan (the S94 Plan) and Council’s Protocol.  The offer is considered to satisfy Council requirements. 

 

The report recommends that Council enter into a WIK agreement with Investa for the earthworks, half roadworks and drainage works relating to Caddens Road Park (which includes a detention basin with turfing and landscaping) and half roadworks relating to the Neighbourhood Park. 

 

It is recommended that, on satisfactory completion of works detailed in this report, Council authorise a WIK credit of $1,457,717 against Investa’s S94 contribution and Council accept the transfer of land covered by the Neighbourhood Park and Caddens Road Park,

for the payment of $3,353,492 (which is the  budgeted cost for the purchase of land for two parks, as indexed, LESS the balance of the S94 contribution required to be paid).

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Claremont Meadows Development Contributions Plan - Proposed Works in Kind Agreement and Transfer of Land. Applicant - Investa Residential Group Pty Ltd be received.

2.     Council enter into a Works in Kind Agreement with Investa Residential Group Pty Ltd for works relating to Caddens Road Park that include earthworks, half roadworks and drainage works.

3.     A Works in Kind credit of $1,457,717 be issued to Investa Residential Group Pty Ltd on satisfactory completion of works and terms referred to in this report.

4.     Council accept the transfer of the South Western Precinct Neighbourhood Park and Caddens Road Park sites for the payment of $3,353,492 to Investa Residential Group Pty Ltd.

 

ATTACHMENTS/APPENDICES

1.  

Location Map Claremont Meadows Development Contribution South Western Precinct Park and Caddens Road Park Drainage Basin

1 Page

Appendix

  


Ordinary Meeting                                                                                                              10 October 2011

Appendix 1 - Location Map Claremont Meadows Development Contribution South Western Precinct Park and Caddens Road Park Drainage Basin

 

temp


Ordinary Meeting                                                                                               10 October 2011

A Leading City

 

 

4

2011 Community Building Partnership Program   

 

Compiled by:               Ray Richardson, Grants Support Officer

Authorised by:            Vicki O’Kelly, Group Manager - Finance  

 

Objective

We demonstrate accountability, transparency and ethical conduct

Community Outcome

A Council that manages its finances, services and assets effectively (4)

Strategic Response

Deliver services for the City and its communities, and maintain our long term financial sustainability (4.1)

       

 

Executive Summary

The NSW Government has announced $34.5 million for the 2011 Community Building Partnership program 2011-2012 NSW Budget.

 

The 2011 funding round opened on 14 September.  The closing date for applications is 31 October 2011.

 

Grant funding has been allocated up to $300,000 for Penrith and Mulgoa and $400,000 for Londonderry and Smithfield electoral districts.

 

The program will deliver improved community infrastructure for the people of NSW and encourage the enhancement of local community based activities that create more vibrant and inclusive communities.

 

The objectives of the NSW 2011 Community Building Partnership program are to:

 

·      Improve local community participation and cohesion through the delivery of social, environmental or recreational services or activities by enhancement of community infrastructure.

 

·      Improve opportunities for people from disadvantaged or otherwise isolated groups to be included in community activities.

 

Grants will be open to local councils and incorporated not-for-profit bodies such as charities, sporting, social and environmental groups. Decisions on successful projects are expected in March 2012 and projects are required to be completed before the end of March 2013.

 

·      Generally only one project proposal for each local council within an electorate will be considered in the electorate area. Councils may submit a project proposal for a location in each electorate within their area.

 

·      Local Councils (including their Section 355 committees) will be required as a minimum to provide matching (cash) funding to the CBP grants. Matching contributions from Councils (and Section 355 Committees) must be in the form of cash and can be provided from council income sources or from other external funding sources.

 

·      It is required that the applicant will cover any administration costs incurred with the project.

 

Applications should demonstrate how they will deliver positive results for communities, especially community social, recreational, environmental or employment outcomes. Funded projects will provide community benefits through:

 

·      Construction of new capital works;

 

·      Refurbishment, repairs and maintenance to existing capital facilities; or

·      The purchase of capital equipment with a life expectancy of 15+ years that enables the delivery of new or enhanced community services.

 

Council is requested to review the projects proposed by Managers and advise their preferred project in each electoral district for preparation and submission of an application by the closing date.

 

The four Local Members have been consulted and have advised their interest in the following proposals:

 

Penrith: No preference.

 

Mulgoa: Ripples shade structure.

 

Londonderry: Children’s playground, Wattle Avenue Reserve.

 

Smithfield: Erskine Park Hall kitchen.

 

Background

This is the third time the Community Building Partnership Program has been offered by the NSW Government.

 

In the first round, two of five projects submitted were successful: construction of a footpath on Chameleon Drive Erskine Park ($13,000 grant, Smithfield electoral district) and construction of a shared pathway at Jamison Park ($134,700 grant, Penrith electoral district).

 

In the second round, the four projects submitted were approved (the State Government increased the funding available through the program by an additional $23.4 million to maximise the success rate): refurbishment of St Marys Senior Citizens Centre ($45,000 grant, Mulgoa); Erskine Park Childcare Centre kitchen and bathroom upgrade ($35,000 grant, Smithfield); Werrington Walking Trail missing link in Werrington Park ($30,000 grant, Londonderry); and Cranebrook Neighbourhood Centre kitchen and toilet upgrade ($43,419 grant, Penrith).

 

All these projects have been completed.

 

For the 2011 Community Building Partnership program, several projects have been proposed. They are grouped by electoral district.

 

 

Penrith electoral district ($300,000 allocation)

Three projects have been put forward for Council’s consideration for Penrith electoral district.

 

Parker Street Reserve, Resurfacing three playing fields: 1, 2 & Athletics (Parks Manager)

Location: King Street, Penrith (North Ward)

 

Project: $100,000 ($50,000 grant; $50,000 Special Rate Variation)

 

Sports played at this venue include athletics, cricket and soccer.

 

Winter users: Parker Street 1 & 2 used by Joeys Soccer Club - weekday and weekends (12 teams)

(Note: Parker Street 3 & 4 used by the Nepean District Soccer Football Association who plan to use these fields for night matches next winter: various numbers from all soccer clubs).

 

Summer users: Parker Street 1 & 2 (Cricket field during summer) Penrith Junior Cricket Association- weekday and weekends Nepean District Cricket Association: weekends (2 teams). Parker Street Athletics - Penrith Valley Athletics Centre - weekday and weekends (220 members).

 

Facilities include floodlights (lighting upgrades are in progress), amenities building, playground and car park. Council is planning to upgrade the amenities in 2011-12.

 

Melrose Hall toilet refurbishment and new accessible toilet (Public Domain, Amenity and Safety Manager)

Location: Great Western Highway and Park Street, Emu Plains (North Ward)

 

Estimated project cost: $80,000 ($40,000 grant; $40,000 Building Asset Renewal Program)

 

Hall capacity: 140; Meeting room capacity: 40.

 

The venue opened in 1934. The hall has a large stage and at the back of the hall is a small meeting room that opens up onto the adjoining park. Car parking is available adjacent to the facility.

 

Facilities include a pie warmer and drinks fridge in the kitchen; tap dancing is allowed in the hall and there is a kitchenette in the meeting room.

 

Regular weekday activities involving approximately 305 people in total include Zumba, Adult Dance, Karate, Greek Seniors, Physical Culture, Cardio Boxing, Castlereagh Learning Service and the Orchid Society. A church group uses the hall on Sundays (approximately 70 attendees) and Friday nights for a youth group (approximately 50 attendees).

 

The venue is available for casual function hire at other times.

 

The toilet facilities are part of the original facility and require upgrading. This proposal involves the installation of new sustainable toilet systems and pans plus a fully accessible toilet to cater to the needs of all hall users.

 

Great River Walk pathway continuation south from Francis Ave (Major Projects Manager)

Location: River Road, Emu Plains (South Ward)

 

Estimated project cost: $300,000 ($150,000 grant; $150,000 District Open Space S94 Plan)

2.5m wide shared pedestrian – cycleway path along River Road, Emu Plains with handrail and edge planting.

 

The path will be approximately 400m in length at either of the following location options:

 

Francis Ave to Warring /Dewdney Sts (approx 400m)*, or

Warring/Dewdney Sts to near Hunter St (approx 400m)*

 

*The value of works is the same for both options. The actual distance constructed is approximate as it will be subject to responding to detailed site conditions.

 

The location selection is pending the outcome of an application to the Metropolitan Greenspace Program for stage 7a. A decision is expected December 2011 – February 2012.

The Great River Walk is a key local community asset encouraging health benefits through exercise. The path is access friendly. This project extends work already delivered by the Metropolitan Greenspace Program. Construction will involve local employment opportunities through the engagement of a piling contractor.

 

Design is 85% complete and the Development Application has been approved. A Construction Certificate is required.

 

Construction of kerb and gutter along River Road for the section is in progress and nearing completion as at 20 September 2011.

 

Table 1: Summary of potential 2011 Community Building Partnership projects for Penrith Electoral district

 

Project (Ward)

Project

$

Grant

$

Matching funds

Dept

Parker Street Playing Fields resurfacing (North)

$100,000

$50,000

Parks Asset Renewal

PM

Melrose Hall amenities (North)

$80,000

$40,000

Building Asset Renewal

PDASM

Great River Walk path construction (South)

$300,000

$150,000

District Open Space s94

MPM

 

The Member for Penrith has not expressed any preference for any of these potential projects.

Mulgoa electoral district ($300,000 allocation)

 

Four projects have been put forward for Council’s consideration for Mulgoa electoral district.

 

Ripples Leisure Centre shade structure and water slide (Entity)

Location: Charles Hackett Drive, St Marys (East Ward)

 

Estimated cost: $37,800 ($18,900 grant; $18,900 Ripples Operational Budget).

 

The project will install an additional shade structure to provide 100 square metres of shade adjacent to the outdoor 50m pool and two new water features including an interactive tippy bucket water play feature and a water slide.

100 sq metre shade       $10,000

Tippy Bucket water feature    $18,000

Slide water feature        $9,800

 

Ripples facilities include: spa and sauna; café; creche, pool shop, heated pools, outdoor pool, full gymnasium facilities, and the Hydrotherapy Centre.

 

The venue opened in 1965 and was re-developed in 1992. The Hydrotherapy Centre opened in 2001.

 

The Centre runs many programs, including a squad program, aquarobics, group fitness, learn to swim, birthday parties, seniors and holiday programs, cycle fit classes, fitness assessments and personal training.

 

Patronage at Ripples currently sits at 500,000 visitations a year.

 

Ripples has achieved the 5 Star Safety Rating as undertaken by the Royal Life Saving Society. The award recognises that Ripples has exceeded the stringent guidelines and benchmarks specified by the Guidelines for Safe Pool Operations as produced by the Royal Life Saving Society Australia.

 

St Marys Children’s Centre Bathroom upgrade (Children’s Services Manager)

 

Location: 7 Collins Street, St Marys (East Ward)

 

Project cost (quotation): $20,000 ($10,000 grant; $10,000 Children’s Services Pooled Funds)

 

Penrith’s Children’s Services must meet strict NSW Government licensing requirements and Occupational Health & Safety guidelines and standards. NSW Community Services and Penrith Council’s OH&S audits have identified the bathroom at St Mary’s Children’s Centre as needing to be replaced. Recent site inspections revealed inadequate access space for children with additional needs, slippery floors and leaking taps as well as poor supervision for staff.

 

St Marys Children’s Centre caters for Preschool and Occasional Care services. The Centre service caters for 42 children: 20 in preschool and up to 22 in occasional care at any one time.

Statistics on children using the service:

 

19 children require assistance with additional needs

 

5-8 children from Aboriginal and Torres Strait Islander families use the service

 

15 families fall into the bracket of low income families

 

 

Mulgoa Hall shade structure (Public Domain, Amenity and Safety Manager)

 

Location: Littlefields Road, Mulgoa (South Ward)

 

Estimated cost: $30,000 ($15,000 grant; $15,000 Building Asset Renewal Program)

 

The meeting room has a capacity for 110 people.

 

The Hall opened in 1973 and is well utilised by the local residents of Mulgoa. 

 

Regular weekday activities involving approximately 170 people in total include the Mulgoa Seniors Group, Playgroup, Dance and Zumba.

 

Mulgoa Hall is located in the southern rural village of Mulgoa. The hall is a medium size venue with a small dais stage and air conditioning. It is situated next to tennis courts and a public park with play equipment.

 

The proposed shade structure will ensure that the playgroup has a shaded outdoor play area located within the fenced boundary of the venue and that the activity and programs for seniors (run by the Area Health Service) can be held inside as well as outdoors.

 

The venue is popular for casual function hire because of its rural setting. Mulgoa Hall is the only community facility available in this rural area for local groups and activities.

 

 

Bennett Park Playground Upgrade (Parks Manager)

 

Location: Stapleton Parade, St Marys (East Ward)

 

Estimated cost: $50,000 ($25,000 grant; $25,000 2012-13 Special Rate Variation)

 

Alternate locations for a playground upgrade for the same cost in Mulgoa Electoral District and East Ward include:

 

Shepherd Street Park, Colyton

 

Jack Jewry Reserve, St Marys

 

Bennett Park has a play system and swings and has an artificial grass safety surface. The playground is overdue for replacement.

 

This park is located close to the heart of the St Marys Town Centre.

 

Table 2: Summary of potential 2011 Community Building Partnership projects for Mulgoa Electoral District

 

Project (Ward)

Project

$

Grant

$

Matching funds

Dept

Ripples Leisure Centre shade & slide (East)

$37,800

$19,800

Ripples Operational Budget

Entity

St Marys Children’s Centre bathroom (East)

$20,000

$10,000

Children’s Services Pooled Funds

CSM

Mulgoa Hall Shade Structure (South)

$30,000

$15,000

Building Asset Renewal

PDASM

Bennett Park Playground (East)

$50,000

$25,000

Special Rate Variation

PM

 

The Member for Mulgoa has expressed a preference for supporting the project nominated by Ripples. No guarantee is provided, as final recommendations for funding will depend upon an assessment of all projects submitted in this electorate.

 

Londonderry electoral district ($400,000 allocation)

 

Two projects have been nominated for Council’s consideration in Londonderry electoral district.

 

Wattle Avenue Reserve Playground upgrade (Parks Manager)

Location: Wattle Avenue, North St Marys (East Ward)

 

Estimated cost: $50,000 ($25,000 grant; $25,000 2012-13 Special Rate Variation).

 

The current equipment includes a play system, scale swing, spring animal and see saw. The playground is overdue for replacement.

 

 

Werrington Downs Neighbourhood Centre toilet refurbishment and new accessible toilet (Public Domain, Amenity and Safety Manager)

 

Location: Brookfield Avenue, Werrington Downs (North Ward).

 

Estimated cost: $80,000 ($40,000 grant; $40,000 Building Asset Renewal Program).

 

The venue contains a meeting room with a capacity of 70 and two office spaces for local service providers.

 

The neighbourhood centre is located between a child care centre and a public park.

 

Facilities include a galley style kitchen and secure outdoor area with shade structure and soft fall. The centre is well utilised by local families who live in the immediate area.

 

Regular weekday activities involving approximately 130 people in total include four playgroups (approximately 90 attendees) and Werrington Seniors Group (approximately 40 attendees). Werrington Community Projects Inc conduct local community development activities at the centre. The venue is available for casual hire for functions at other times. 

 

A recent inspection identified that the toilets needed to be refurbished, particularly given the large number of young children that access the facility each week.

 

This project will refurbish the existing amenities and involve the installation of an accessible toilet in the facility, to ensure the neighbourhood centre can cater to the needs of all users.

 

Table 3: Summary of potential 2011 Community Building Partnership projects for Londonderry electoral district

 

Project (Ward)

Project

$

Grant

$

Matching funds

Dept

Wattle Avenue Reserve Playground (East)

$50,000

$25,000

Parks Asset Renewal

PM

Werrington Downs Neighbourhood Centre (North)

$80,000

$40,000

Building Asset Renewal

PDASM

 

The Local Member for Londonderry has expressed a preference for Council’s nomination of the playground project. No guarantee is provided, as final recommendations for funding will depend upon an assessment of all projects submitted in this electorate.

 

 

Smithfield electoral district ($400,000 allocation)

 

One project has been nominated for Council’s endorsement for Smithfield electoral district.

 

Erskine Park Hall kitchen upgrade (Public Domain, Amenity and Safety Manager)

Location: 57 Peppertree Drive, Erskine Park (East Ward)

 

Estimated cost: $60,000 ($30,000 grant; $30,000 Building Asset Renewal Program)

 

The venue’s meeting room has a capacity of 300 people.

 

Erskine Park Hall shares a car park with a Community Centre and a Child Care Centre. This facility is the second largest of Council’s halls and features a large kitchen, a fenced courtyard and a new shade structure. The hall is used seven days a week by local residents from Erskine Park and St Clair. The Erskine Park Community Development Project and St Clair Youth and Neighbourhood Team conduct local community development programs from the hall.

 

Regular weekday activities involving approximately 260 people in total include Erskine Park Youth Service, Dance, Zumba and Meditation. The hall is used every Sunday as a church. The venue is very popular for casual weekend function hire and is often used for large multicultural events.

 

The proposed kitchen upgrade will ensure that safe cooking and food preparation facilities are available for all users of the facility. 

 

Table 4: Summary of potential 2011 Community Building Partnership projects for Smithfield electoral district

 

Project (Ward)

Project

$

Grant

$

Matching funds

Dept

Erskine Park Hall kitchen (East)

$60,000

$30,000

Building Asset Renewal

PDASM

 

The Local Member for Smithfield has indicated support for Council’s nomination of this project. No guarantee is provided, as final recommendations for funding will depend upon an assessment of all projects submitted in this electorate.

 

Applications from the community

 

Some preliminary discussions have indicated the following potential applications may be submitted from the community:

 

1.   Cambridge Park / Cranebrook Football Club – Upgrade of Floodlighting and Accessible Pathway at Allsopp and Patterson Ovals, Cambridge Park, approximately $100,000 dependant upon quotations.

2.   Cranebrook Soccer Club – Upgrade to playing surface and floodlighting at Sherringham Reserve, Cranebrook $30,000 – 80,000.

3.   Samuel Marsden Riding Facility – Upgrade of the Indoor Arena Surface and stable area. Orchard Hills. Value of project unknown.

4.   Colyton Little Athletics - Installation to perimeter fencing at Saunders Oval, St Clair. Value of project unknown.

5.   Penrith BMX – Development of a canteen and storage facility, South Creek Park, St Marys. Value of project unknown.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on 2011 Community Building Partnership Program be received.

2.     Council endorse one proposal for each electoral district as advised by the Program’s Guidelines to enable staff to prepare an application for each endorsed project and submit the applications by the deadline of 31 October 2011.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                               10 October 2011

A Leading City

 

 

5

Permanent Road Closure of Part of Station Lane, Penrith   

 

Compiled by:               Peter Blazek, Property Officer - Management

Authorised by:            Brian Griffiths, Property Development Manager

Vicki O’Kelly, Group Manager - Finance   

 

Objective

We demonstrate accountability, transparency and ethical conduct

Community Outcome

A Council that manages its finances, services and assets effectively (4)

Strategic Response

Deliver services for the City and its communities, and maintain our long term financial sustainability (4.1)

       

 

Executive Summary

Council has resolved to legally close part of Station Lane, Penrith which is surplus to Council requirements with a view to selling the land to adjoining owners of 1 Station Lane, Penrith for residential purposes.  Station Lane is located off Union Road which is opposite the car park and approximately 70 metres west of Station Street.

 

Unfortunately, the sale process did not eventuate as the owners terminated the sale following an independent valuation of the land.

 

It is recommended that Council continue with the permanent closure of this part of Station Lane because of the resources already expended and the time it has taken to reach this point to legally close the road and it is likely that in the future the current owners or perhaps future owners will request Council to close this part of Station Lane to sell the laneway land to them for future residential development allowed under current zoning, following consolidation with the existing 1 Station Lane property.

 

This newly consolidated lot would be large enough under the current zoning to coordinate development, as it is recommended that Council proceed with the actual closure procedure by having title to the land.

Background

The owners of 1 Station Lane, Penrith, previously approached Council on several occasions requesting that part of Station Lane adjoining their property be legally closed and the land sold to them for consolidation.

 

Council, at its meeting of 21 February 2005, resolved to legally close part of Station Lane and commence negotiations with the adjoining owners for the sale of the land.  It also resolved to submit a further report to Council outlining the sale based on negotiations and conditions in accordance with the required resolution.

 

The property at 1 Station Lane adjoining the laneway is approximately 664 m2 in area and is too small under the past and current zoning to have any development value such as multi storey units built.

 

However, should the adjoining owners successfully purchase and consolidate the proposed laneway land of approximately 201 m2 from Council, following a legal road closure, then their existing  property of approximately 664 m2 size would increase to approximately 865 m2 and would meet planning regulations for a multi storey unit development.

 

Council applied to Department of Lands for approval to have part of the laneway closed and following the usual process they approved the application on 28 August 2007.

 

An Independent valuation was undertaken and discussed with the adjoining owners for consideration however the owners did not agree to the price and negotiations ceased.

 

The Property Development Department had expended a great deal of resources to achieve the legal closure of part of Station Lane and believes it is in the best interest of Council to continue with the legal road closure of this part of Station Lane, with the land vesting in Council when legally closed for an easier process if the land is sold sometime in the future .

 

It is recommended that Council now approve the legal road closure of part of Station Lane, Penrith to vest in Council for future disposal to any adjoining owners of 1 Station Lane, Penrith, subject to Council approval.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Permanent Road Closure of Part of Station Lane, Penrith be received.

2.     Council approve continuance of the permanent road closure of part of Station Lane, Penrith.

3.     A report be submitted to Council for any future disposal action, should any request be received for adjoining owners.

4.     The Common Seal of the Council of the City of Penrith be placed on all documentation

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                               10 October 2011

A Leading City

 

 

6

Bennett Wagons   

 

Compiled by:               Colin Dickson, Marketing & Events Co-ordinator

Authorised by:            Brian Steffen, Group Manager - Information & Customer Relations  

 

Objective

We demonstrate leadership, foster resilience and tenacity, and encourage innovation

Community Outcome

A Regional City that provides our jobs, education, services and entertainment (1)

Strategic Response

Share aspirations and work together to grow Penrith as a Regional City (1.2)

       

 

Executive Summary

Penrith City Council currently has three authentic Bennett wagons in its possession. In recent times there have been a number of requests from Councillors regarding these and other Bennett wagons and this report is presented as information to all Councillors.

 

The Bennett wagons form an important part of the history of our City, in particular St Marys, and two of the three wagons that are currently in Council’s possession require some significant repairs.

 

This report identifies the repairs required and recommends that the information in the report on the Bennett wagons be received.

Background

The City of Penrith has a long and colourful history dating back to the early years of the settlement of the colony of Sydney. The township of St Marys also has an interesting history and was developed from a small roadside village clustered around the banks of South Creek and surrounded by large estates which were grants from the early days of the 1800’s. St Marys played a major role in the development of our City and one industry in particular, wagon building, specifically the Bennett Wagon, made St Marys well known all over Australia.

 

The business commenced in 1858 when James Bennett opened a wheelwright’s shop in premises opposite Victoria Square (now Victoria Park). After almost 100 years and several generations of the Bennett family the business finally closed in 1954.

 

Council currently has three authentic Bennett wagons in its possession:

 

·    One large wagon

·    One medium size wagon

·    One small wagon

 

 

 

Current Situation

As stated above, Council currently has three Bennett wagons in its possession.

 

The medium and small wagons are in a state of disrepair at the present time and cannot be used. However, they can be brought back to a usable state if a wheelwright/wagon builder was contracted to undertake maintenance and repair works. The medium size wagon is currently housed at South Creek Park, St Marys and the small wagon is situated under cover at the nursery depot off Castlereagh Road.

 

The large wagon is the only one of the three that is able to be used at the present time. This wagon has been used twice in the last few years at the St Marys Spring Festival. When not being used it is also situated at the Nursery depot under a carport. This wagon came into Council’s possession in the mid 1980’s through an initiative of the then Mayor, Alderman Brian King, who arranged for Council to purchase it to quite some fanfare at the time along the lines of “Penrith had brought the largest Bennett wagon back to its spiritual home of St Marys”.

 

Council officers have only been able to identify one qualified wheelwright/wagon builder in NSW who is both qualified and available to undertake the restoration works of the medium and small wagons and he has indicated that his retirement is imminent. The estimated cost of the restoration works required is $8,000. This covers repairs to the wheels and for oiling the wagons for preservation and will ensure that they are in working order. Should the wagons receive a full “facelift” that included being cleaned down, re-painted and painting of lines and scroll work it would cost around $35,000.

 

There are no funds available within existing marketing budgets to undertake any of the restoration works outlined above.

 

The other issue with the Bennett wagons is about where the wagons should be displayed.  Obviously for these significant historical artefacts to be truly appreciated for the role they played in putting St Marys on the map, they need to be on public display like the one in South Creek Park where they can be viewed by the general public who at the same time could be educated about their history with St Marys.

 

For the same reasons, the other two Bennett wagons should also be relocated to a publically accessible site somewhere in St Marys so the public can appreciate them. However, they would need to be housed under substantial cover because much of the damage that has occurred on the smaller wagon has been as a result of prolonged exposure to the elements. It is estimated that suitable cover to protect the wagons from the elements would cost between $20,000 - $30,000.

 

Comment from Financial Services Manager

The development of the 2011-12 Operational Plan was again a difficult process which has limited Council’s ability to respond to emerging priorities. This has further been impacted by the reduction in the amount allocated to Council through the Financial Assistance Grant as previously reported to Council. Currently, Council has no capacity to fund the repair work required to the Bennett Wagons or to fund a suitable cover to allow the wagons to be displayed.

 

Conclusion

It would be advantageous to have all three Bennett wagons in good working order as we approach a series of significant historical milestones for the City of Penrith in the next few years, commencing with the Bicentenary of the First Crossing of the Blue Mountains in 2013. Given the size and scope of these upcoming historical events the wagons would certainly be valuable to have available for potential use or at least for public display during these occasions.

 

 

RECOMMENDATION

That the information contained in the report on Bennett Wagons be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                               10 October 2011

A Leading City

 

 

7

Abandonment of Sundry Debts   

 

Compiled by:               Hank Noort, Chief Rates Clerk

Brett Richardson, Financial Accountant

Authorised by:            Vicki O’Kelly, Group Manager - Finance  

 

Objective

We demonstrate accountability, transparency and ethical conduct

Community Outcome

A Council that manages its finances, services and assets effectively (4)

Strategic Response

Deliver services for the City and its communities, and maintain our long term financial sustainability (4.1)

       

 

Executive Summary

This report provides Council with details of debts deemed irrecoverable and to seek Council’s approval for the abandonment of these debts. Council approval must be sought prior to abandoning Sundry Debts with a value greater than $2,000. It is recommended that the debts outlined in this report, totalling $24,693.85, be written off.

 

Council has instigated recovery action on each account but full payment has not been obtained for various reasons.

 

Below are brief details of each account:

Name

Debt Type

Amount

Reason For Requested  Abandonment

Wing Wong

Rent of Lakeview General Store

$3,117.87

Unable to locate

Ninth State Imports Pty Ltd

Rent

$15,811.43

Unable to locate

Jin Yu Pty Ltd

Health Inspections

$3,068.90

Company liquidated

CMS Training Services Pty Ltd

Hire of Council Facilities

$2,695.65

Company deregistered

 

 

$24,693.85

 

Background

This report contains four (4) separate debtor accounts recommended for abandonment. This recommendation follows attempts to recover the debts in accordance with Council’s debt recovery procedures. Recovery action is carried out in the following manner:

 

·    Initial invoices are sent, followed by monthly statements and telephone contact if possible,

·    If no payments or arrangements are made a Notice Prior to Summons is issued,

·    An evaluation is made determining whether recovery action should continue based on cost viability and the likelihood of successful recovery, then

·    If further action is required, recovery action through the courts is initiated in the following order:

 

1.   Statement of Claim,

2.   Default Judgment, then

3.   Writ of Execution, Garnishee Order or Company Windup.

 

The debtor accounts listed below have been subject to the above procedures and have been deemed irrecoverable. The total value of these debts is $24,693.85 and this amount is recommended for abandonment.

Details of Debts Recommended for Abandonment

The following provides detailed information as to the debts recommended for abandonment, and the steps undertaken to attempt to recover these debts:

 

 

SD21951    Wing Wong                                              Rental Income             $3,117.87

 

This debt relates outstanding rental fees of Lakeview General Store for January 2010.

 

Mr Wong advised on 22 December 2009 that he had sold the business and would pay the outstanding rent in January 2010. Mr Wong’s lease expired on 31 January 2010. Mr Wong paid the outstanding rental up to December 2009. Mr Wong was liable for the January 2010 rental fees.

 

On February 2010 a phone call revealed that Mr Wong was no longer at the premises with the new proprietor advising that Mr Wong was in Hong Kong returning at the end of March 2010. Further attempts to contact Mr Wong were made in February 2010 with no answer and no voice mail had been set up for this number.

 

Council issued a Notice of Intention to commence legal action on 24 February 2010 which was returned marked “no longer at this address”. Further attempts to locate Mr Wong were made in June 2010 with statements sent with final notice sticker on 7 June 2010 and 12 June 2010 with a final notice being sent on 12 July 2010.

 

Council is unable to locate Mr Wong to proceed with any further recovery action.

 

 

SD57821    Ninth State Imports Pty Ltd                   Rental Income             $15,811.43

 

This debt is for rental fees for 144 Henry Street Penrith for December 2007 to March 2008 at which point the lease expired.

 

At the end of December 2007 an amount of $1,245.91 was outstanding with contact being made with Mr Blackman (representative of Ninth State Imports Pty Ltd) on 16 January 2008. An agreement was reached that payment for the arrears would be made on the 17 January 2008. A letter requesting the payment of arrears was sent on 21 January 2008. Council was advised on 4 February 2008 that the premise was now vacant.

 

Council instigated legal action and a Statement of Claim was lodged 10 April 2008 and served on 7 May 2008. Default Judgment was lodged with the Local Court on 3 July 2008. Council lodged a Writ of Execution with the Local Court on 18 September 2008 with the Sheriff attending the given address however were unable to contact Mr Blackman. Enquiries were made with the neighbours to no avail.

 

Continuous attempts have been made to locate Mr Blackman including contact with his last known employer Bicycle Plus. Bicycle Plus advised Council officers that Mr Blackman ceased employment with them on 3 December 2009.

 

Council can not locate a place of residence or employer for Mr Blackman and no further recovery action can be taken.

 

 

SD27027    Jin Yu Pty Ltd                                         Health Inspections       $3,068.90

 

This debt relates to Health Inspections for Chui Chow Palace for the period March 2008 to June 2009.

 

 Council issued a Notice of Intention to commence Legal Action on 4 August 2008 for $775.50 following a number of statements being issued with no payment being received. Council lodged a Statement of Claim with the Local Court on 30 October 2008 for $1,887.70.  A Default Judgement was entered on 22 January 2009 for $2,133.90.

 

 Council was advised on 16 July 2009 that this company had gone into Liquidation on 9 June 2009. A Proof of debt or claim (general form) was completed on 16 July 2009 for the outstanding amount of $3,068.90 in relation to this debt.

 

Having received no correspondence from the liquidator Council issued a statement to the liquidator on 20 May 2011 however this was returned to Council marked “Return to Sender”. Address details were updated with further statements issued on 12 July 2011 and 5 August 2011 however no response has been received.

 

No further recovery options are available.

 

 

SD58893    CMS Training Services Pty Ltd             Hall Hire                       $2,695.65

 

This debt relates to outstanding hall hire fees for Cambridge Park Hall between May 2007 and June 2007 and Arthur Neave Hall between March 2007 and April 2007.

 

On the 17 October 2007 Council issued a Notice of Intention to commence Legal Action with a Statement of Claim lodged on 1 November 2007 for $4,596.30. An amended Statement of Claim lodged on the 16 November 2007 for $3,521.05 due to a part payment of the outstanding debt being received on 2 November 2007.  Council received a further part payment on 23 June 2008. Default Judgement was entered on 18 September 2008.

 

A Creditor’s statutory demand for payment (wind up) requesting payment was served on 5 February 2009. The Debtor has 21 days after service to pay in full or make an arrangement or wind up proceedings will commence. The Company was deregistered on 2 August 2010.

 

No further recovery options are available.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Abandonment of Sundry Debts be received.

2.     These debts totalling $24,693.85 are irrecoverable as outlined above and should be written off accordingly.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                               10 October 2011

A Leading City

 

 

8

Summary of Investments and Banking for the period 1 September 2011 to 30 September 2011 and Agency Collection Methods   

 

Compiled by:               Christopher Weir, Expenditure Officer

Brett Richardson, Financial Accountant

Authorised by:            Vicki O’Kelly, Group Manager - Finance   

 

Objective

We demonstrate accountability, transparency and ethical conduct

Community Outcome

A Council that manages its finances, services and assets effectively (4)

Strategic Response

Deliver services for the City and its communities, and maintain our long term financial sustainability (4.1)

       

 

Executive Summary

The purpose of this report is to provide a summary of investments for the period 1 September 2011 to 30 September 2011, a reconciliation of invested funds at 30 September 2011, and the Agency Collection Methods for 30 September 2011. The report recommends that the information contained in the report be received.

 

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations, and Council’s Investment Policy.

2.   Council’s Cash Book and Bank Statements have been reconciled as at 30 September 2011.

 

Vicki O’Kelly

Responsible Accounting Officer

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Summary of Investments and Banking for the period 1 September 2011 to 30 September 2011 and Agency Collection Methods be received.

2.     The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 September 2011 to 30 September 2011 be noted and accepted.

3.     The graphical investment analysis as at 30 September 2011 be noted.

4.     The Agency Collection Methods as at 30 September 2011 be noted. 

 

ATTACHMENTS/APPENDICES

1.  

Agency Collection Methods

1 Page

Appendix

2.  

Summary of Investments at 30 September 2011

4 Pages

Appendix

  


Ordinary Meeting                                                                                                10 October 2011

Appendix 1 - Agency Collection Methods

 

 

 

 

The following is an update of the methods to make payments to Council through various agencies.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Ordinary Meeting                                                                                                              10 October 2011

Appendix 2 - Summary of Investments at 30 September 2011

 

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A City of Opportunities

 

Item                                                                                                                                                Page

 

9        Community Assistance Program Planned Component 2011/12

 

10      Proposed "Caddens" Suburb Name in the Caddens Release and surrounding area Applicant: MBWA Consulting;  Owner: Landom Pty Ltd

 

11      Ageing Disability & Home Care Funding - St Marys IT Project and Volunteer Research

 

12      Event sponsorship proposal

 

 



Ordinary Meeting                                                                                               10 October 2011

A City of Opportunities

 

 

9

Community Assistance Program Planned Component 2011/12   

 

Compiled by:               Sonia Dalitz, Social Planner

Authorised by:            Jeni Pollard, Acting Community & Cultural Development Manager   

 

Objective

We have access to what we need

Community Outcome

A City with equitable access to services and facilities (7)

Strategic Response

Base the provision of services and facilities on principles of social justice and equity (7.1)

       

 

Executive Summary

This report is to inform Council of the applications received in the 2011-2012 Planned Component of the Community Assistance Program (CAP).

 

Council has an annual Community Assistance Program through which small grants are allocated to non–profit organisations and community groups to meet local community needs. The maximum grant available under the program is $1,200. The available budget is $30,000.

 

The funding round was extensively advertised and promoted in local papers, on Council’s web page and through a range of networks and interagencies.

 

A record total of 101 applications were received from a diverse range of organisations which provide services to residents across all areas within the Penrith LGA. A total of 44 of the applications have been recommended for either full or part funding as outlined in Table 3 of this report.

 

The total recommended amount for funding is $32,306. It is proposed the additional $2,306 be taken from the Rolling Component of the budget which has $7,000 available.

 

The report recommends that Council receive the report and approve funding the applications and amounts totalling $30,000 from the Planned Component of the 2011-2012 Community Assistance Program and $2,306 from the Rolling Component as outlined in Table 3 of this report.

 

Background

The Community Assistance Program provides local community organisations and groups the opportunity to apply for small grants to support their service delivery to residents of the City. In many cases the requests for funding enable local groups to extend and add value to core activities. A number of the groups that apply are made up of volunteers and receive no other government funding. Some groups would also not be able to access small grant funding from any other source.

 

There are two components of the Community Assistance Program. These are the Planned Component and the Rolling Component.

 

The Planned Component of the program is undertaken once a year. The Planned Component enables Council to assist local community organisations with funds for programs and activities that are planned to be undertaken in a particular financial year. The majority of funds are allocated under the Planned Component.

 

Recognising that not all funding needs can be foreseen, the Rolling Component allows for one-off requests to be considered by Council at any time during the year. This provides a flexible supplement to the Planned Component of the program.

 

All Planned and Rolling Component applications are assessed against the CAP eligibility and assessment criteria.

 

Eligibility and Assessment Criteria

There are three eligibility criteria for applications under the Community Assistance Program. All projects must satisfy these criteria to be eligible for funding:

 

· Community based non-profit organisations providing one off activities

· Direct benefit to, and participation by, Penrith City residents

·       Project and project management in line with Council’s Access and Equity Principles.

 

Fundraising programs or organisations whose main role is to fundraise are not eligible.

 

All CAP applications are assessed for priority against the assessment criteria adopted by Council as part of the CAP Policy. Recommendations for funding are made according to the assessment criteria listed below:

 

·        Whether the applicant for the community assistance receives significant government funding, and whether the application is seen as a core responsibility of a government funded program;

·        The size of the organisation or group, and its capacity to access alternative resources;

·        The possibility of access to other sources of funding for the request;     

·        The willingness of the applicant to work collaboratively with residents and other community groups;

·        The level of participation and direct benefit for residents of Penrith LGA;

·        Whether the proposal addresses the priority needs and issues of Penrith LGA residents, as identified through social planning processes;  

·        Whether the proposal is realistic;

·        The cost effectiveness of the proposal;

·        The beneficiaries of the project, ensuring that funds are distributed to diverse groups right across the Penrith LGA.

 

Organisations and groups that received funding in the 2010-2011 financial year were required to submit to Council a short evaluation form that included project outcomes. If any of the organisations or groups failed to submit their evaluation, they are not eligible for Community Assistance Program funding in 2011-2012.

 

2011-2012 CAP Planned Component Timeframe

In previous years the Community Assistance Program Planned Component funding round has commenced during September. This year the funding round for the Planned Component opened on 18 July and closed on 22 August. This change was in response to community organisation requests for an earlier CAP Cheque Presentation date. The CAP Cheque Presentation will now occur during November 2011 rather than February 2012 and will enable community groups to implement their projects within a more realistic timeframe.

 

To assist the transition to an earlier CAP opening date and ensure community groups were properly informed of the new CAP timeframe, the 2011-2012 funding round was extensively advertised and publicised. In addition to the funding round being promoted through a range of local interagencies and networks, advertisements appeared in local Penrith and St Marys newspapers for two weeks prior to the opening date rather than one week as in previous years. The application period was also opened for five weeks rather than four weeks as in previous years.

 

The promotion of the 2011-2012 CAP Planned Component followed the Community Development Support Expenditure Scheme (CDSE) funding round in March with successful grants announced and finalised in August/September, and precedes the Community Builders funding round in November 2011(formerly known as the Western Sydney Area Assistance Scheme funding).

 

2011-2012 CAP Planned Component Online Application

Community Assistance Program applicants are required to complete an application form, identifying their project objectives, population target groups, budget and benefits to the local community.

 

For the first time, community groups had the additional option of using an online application facility to apply for Community Assistance Program funding. Of the 101 applications received, 74 applicants submitted their application form online while 27 chose to submit a handwritten application by post or fax. 

 

The new online application option may be a factor in the unusually high number of applications received. Anecdotal feedback from community groups using the online application was positive, indicating it was convenient and timesaving. Council staff also reported a productivity improvement as a result of reduced data entry tasks with the online system automatically collating information to assist the assessment process.

 

Budget Allocation and Expenditure to Date

The total annual budget of the combined Planned Component and Rolling Component is $37,000 with $30,000 available for the Planned Component and $7,000 for the Rolling Component. This represents a $9,000 reduction in the total annual budget of the Planned Component as a result of Council’s adoption of the 2011-2012 budget on 27 June 2011 and related budget strategy.

 

Table 1 below presents the budget allocation to the Planned and Rolling components as well as expenditure to date.

 

 

Table 1 – Budget Allocation and Expenditure 2011-2012

 

 

Allocated

Expenditure to Date

Committed

Available

Planned Component

$30,000

          $        0

$    0

$30,000

Rolling Component

        $7,000

$        0            

$    0

$7,000      

Total annual funds

$37,000

$        0            

$    0

$37,000      

 

Applications Recommended for Funding

A total of 101 Community Assistance Program Planned Component applications were received, requesting total funds of $111,229. Of the 101 applications received, 44 have been recommended for funding for either all of the requested amount, or an adjusted amount in light of the merit of the project.

 

Table 2 below presents the funding history of the Planned Component compared to previous financial years.

 

Table 2 – Funding History

 

 

Total

Applications Received

Total

Funding Requests

Total

Applications Recommended

2011-2012

101

$111,229.00

44

2010/11

84

$90,267.00

51

2009/10

68

$73,640.00

43

2008/09

85

$91,796.00

46

 

Appendix 1 to this report provides a list of the 44 applications recommended for funding, including details of each project and the rationale. Where there is a recommendation for funding that is not the full amount requested, a rationale is provided.

 

The total amount of projects recommended is $32,306. This is slightly higher than the budget available. The additional $2,306 is proposed to be taken from the Rolling Component budget allocation. This leaves $4,694 for CAP Rolling Component requests that meet the assessment criteria for the remainder of 2011-2012.

 

Table 3 below is a summary of all projects recommended for funding and Table 4 below is a summary of the distribution of funds by target groups.

 

Table 3 – Recommended for funding List

 

No

Target Group

Group Name

Project Summary

Amount
Requested

Amount

Recomm-ended

1

People with Disability

Aftercare

Mental Health workshops

$996

$500

2

Older People

Anglican Retirement Villages

Seniors social gatherings

$1,200

$600

3

People with Disability

Anglicare

Social support group

$1,200

$600

4

People with Disability

Anglicare

Vacation Care program

$1,200

$400

5

People from Culturally and Linguistically Diverse Backgrounds

Association of Bhutanese

Community sports day

$850

$700

6

People from Culturally and Linguistically Diverse Backgrounds

Aweil Community Association in NSW

South Sudanese children's sports carnival

$1,200

$600

7

People from Culturally and Linguistically Diverse Backgrounds

Aweil Community Association in NSW

Creative Arts workshops

$1,200

$1,200

8

Women

BCS LifeCare Relationship Services

Seminar for first time mothers

$960

$960

9

General Community

Churches of Christ Penrith

Outreach program

$1,100

$800

10

Older People

Community Visitors Scheme

Volunteer appreciation luncheon

$1,200

$500

11

Children

Connect Child and Family Services

Educational equipment

$1,200

$300

12

People from Culturally and Linguistically Diverse Backgrounds

Enosis Greek Seniors Group

Greek National Day celebration

 

$1,200

$800

13

Older People

Evergreens Erskine Park

Social outings for seniors

$1,092

$600

14

Children

Gumnuts Playgroup South Penrith

Craft equipment

$700

$300

15

Young People

Hawkesbury Nepean Valley Pipe Band

Uniform purchases

$1,150

$450

16

Young People

Mamre House Youth Development

School holiday program

$970

$970

17

Older People

Mamre Plains Ltd

Volunteers thankyou dinner

$1,050

$500

18

People from Culturally and Linguistically Diverse Backgrounds

Mission Australia

Pacific Islander festival

$1,200

$1,200

19

Aboriginal and Torres Strait Islander People

Mission Australia

Aboriginal program

$1,200

$900

20

People from Culturally and Linguistically Diverse Backgrounds

Nepalese Community of Western Sydney

Musical equipment

$1,200

$1,000

21

General Community

Nepean Community and Neighbourhood Services

Community social gatherings

$960

$960

22

Women

Nepean Community and Neighbourhood Services

Art project

$1,150

$800

23

Aboriginal and Torres Strait Islander People

Nepean Community and Neighbourhood Services

Aboriginal workshops

$1,200

$1,200

24

General Community

Nepean Community and Neighbourhood Services

Cranebrook estate Christmas party

$1,200

$1,200

25

People with Disability

Nepean Disability Social Group

Art Group craft equipment

$1,200

$600

26

General Community

Nepean District Historical Society

Portable PA System equipment

$930

$930

27

People with Disability

Nepean Independent Living Committee

Furniture equipment

$1,200

$800

28

General Community

Nepean Multiple Birth Association

Media equipment

$1,200

$800

29

People with Disability

Nordoff-Robbins Music Therapy Australia

10th Anniversary celebration

$1,200

$500

30

Children

North St Mary's Community Preschool

Musical equipment

$1,096

$650

31

People from Culturally and Linguistically Diverse Backgrounds

Olympus Greek Seniors Group

Seniors social outings

 

$1,200

$500

32

Women

PATH

Self care workshops

 

$1,200

$600

33

Women

Penrith Women's Health Centre

International Women's Day celebration

$1,200

$800

34

General Community

Reach Out Ministries

Christ Mission Possible food services

$800

$800

35

Young People

Richmond Fellowship NSW

Resource printing costs

$1,169

$1,169

36

People with Disability

Sailability NSW

Dinghy trolley purchase

$1,200

$800

37

Older People

Seniors Train Travellers

Seniors bus outings

$1,200

$700

38

Young People

St Clair Youth and Neighbourhood Team

Youth program

$330

$330

39

General Community

St Clair Youth and Neighbourhood Team

Furniture for Erskine Park venue

$1,127

$1,127

40

Women

St Marys Area Community Development Project

Women's group

$950

$950

41

People from Diverse Sexualities

The Open Door Community of Christ

International Day Against Homophobia and Transphobia

$470

$470

42

General Community

Wallacia Progress Association

Equipment for community hall

$1,200

$800

43

Young People

Werrington Community Project

Youth Centre project

$1,200

$800

44

General Community

WestCare Community Services

Christmas celebration

$1,200

$600

Totals

$47,850

$32,306

 

 

Applications Not Recommended for Funding

There are 57 applications that are not recommended for funding through the 2011-2012 Community Assistance Program Planned Component. A rationale is provided of why each of these projects is not recommended for funding. Details of these 57 applications are provided at Appendix 2.

 

Target Group Analysis

It is useful to summarise the 2011-2012 Community Assistance Program Planned Component projects that have been recommended for funding according to their principal beneficiary target group (see Table 4). 

 

These groups were formerly referred to as ‘target groups’ under the social planning guidelines and are now identified in the NSW Division of Local Government’s Integrated Planning and Reporting framework. They include children, young people, people with disabilities, older people,  women, Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds and people from diverse sexualities.

 

A ninth category “general community” has also been included in the table below because a large number of projects do not have a single target group. Please note that some project target groups could be placed in more than one category.

 

 

Table 4 – CAP Projects Recommended for Funding by Target Group

 

Aboriginal and Torres Strait Islander People

5%

Children

7%

General Community

21%

Older People 

11%

People from Diverse Sexualities 

2%

People from Culturally and Linguistically Diverse Backgrounds

16%

People with Disability

16%

Women

11%

Young People

11%

Total

100%

 

Conclusion

Council has received 101 applications, requesting a total of $111,229.00 for Community Assistance Program funding, in the 2011-2012 Planned Component. The available budget for the CAP Planned Component is $30,000. After careful consideration against the identified criteria, 44 projects totalling $32,306 have been recommended for funding. It is proposed to take the additional $2,306 from the remaining rolling component budget of $7,000.

 

Recommended projects cover a range of target groups and suburbs across the city, address many different social and related needs, and include a number of city-wide initiatives.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Community Assistance Program Planned Component 2011/12 be received.

2.     Council approve funding the applications and amounts totalling $30,000.00 from the Planned Component of the 2011 Community Assistance Program and $2,306.00 from the Rolling Component as outlined in Table 3 of this report.

 

ATTACHMENTS/APPENDICES

1.  

Recommended for Funding - Community Assistance Program 2011/12 Planned Component

6 Pages

Appendix

2.  

Not Recommended for Funding - Community Assistance Program 2011/12 Planned Component

5 Pages

Appendix

  


Ordinary Meeting                                                                                                              10 October 2011

Appendix 1 - Recommended for Funding - Community Assistance Program 2011/12 Planned Component

 

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Ordinary Meeting                                                                                                              10 October 2011

Appendix 2 - Not Recommended for Funding - Community Assistance Program 2011/12 Planned Component

 

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Ordinary Meeting                                                                                               10 October 2011

A City of Opportunities

 

 

10

Proposed "Caddens" Suburb Name in the Caddens Release and surrounding area  Applicant:  MBWA Consulting;  Owner:  Landom Pty Ltd    

 

Compiled by:               Deepa Randhawa, Senior Environmental Planner

Authorised by:            Paul Lemm, Development Services Manager   

 

Objective

We have access to what we need

Community Outcome

A City with lifestyle and housing choice in our neighbourhoods (8)

Strategic Response

Encourage housing that provides choice, achieves design excellence, and meets community needs (8.1)

       

 

Executive Summary

MBWA consulting on behalf of Landcom Pty Ltd has submitted a proposal for a new suburb name “Caddens” for the land contained in the Caddens Release Area and adjoining lands (ARV Retirement Village) for a total of 140 hectares. The land is bounded by Caddens Road to the south, the suburb of Claremont Meadows and State Archives to the east, University of Western Sydney to the north and Kingswood residential area to the west of the site. 

 

This land is currently contained in the suburb of Kingswood. Caddens has been adopted as the release area name by Landcom and the land is being marketed accordingly.

 

The purpose of the proposed suburb name change is to differentiate the future urban character and a new identity for the new Caddens Release Area from the existing suburbs of Kingswood and Claremont Meadows and the rural lands in Orchard Hills.

 

The Geographical Names Board (GNB) is the statutory authority responsible for the creation or amendment of address localities. Prior to considering a proposal to create or amend an address locality, the GNB requires concurrence from the relevant local council.

 

The proposed suburb name of “Caddens” is consistent with the GNB guidelines for determining address localities. In addition, the proposed suburb boundary is logical in that it is generally consistent with the boundary of the Caddens Release Area. This report recommends that Council endorse the name “Caddens” as the proposed suburb name for the area being developed in the Caddens Release Area and the proposed boundary of this new suburb.

 

Background

The State Government’s Draft North-West Subregional Strategy (released on 21 December 2007) seeks to meet employment and housing targets by providing sufficient residential, commercial and employment zoned lands for providing jobs closer to home and ensuring the majority of new dwellings are located in strategic and local centres.

 

Penrith Local Government Area is anticipated to contribute 25,000 new dwellings and 28,000 jobs under this strategy and the Werrington Enterprise, Living & Learning (WELL) Precinct has been nominated as a key strategic site within the North West Subregion.

 

Caddens Release Area (Caddens) is a sub precinct of the Werrington Enterprise, Living & Learning (WELL) Precinct.

 

On 28 April 2008, Council considered a rezoning application for Caddens Release Area. The applicant sought to rezone the site from 1(d) Rural zone, under Interim Development Order No.93 and 5(a) Special Uses (Tertiary Education) under Penrith Local Environmental Plan 1998 (Urban Land) to R1 General Residential, RE1 Public Recreation, SP2 Infrastructure and E2 Environmental Conservation.

 

On 25 September 2009, the Local Environmental Plan (Caddens) was gazetted.

 

The Caddens Release Area is zoned entirely for urban purposes and is intended to accommodate primarily residential uses, with limited non-residential uses in the Local Centre such as local retail/ commercial and community facilities.

 

Proposed “Caddens” Suburb Name

The purpose of the proposed suburb name change is to differentiate the future urban character of the Caddens Release Area from the existing adjoining suburbs of Kingswood and Claremont Meadows and the rural lands in Orchard Hills.

 

The proposal for a new suburb name “Caddens” is for the land contained in the Caddens Release Area and additional adjoining lands. The total area under the new suburb name is approximately 140 hectares and will be developed to provide a potential 1,247 dwellings, a retirement village for about 300 residents and a retail/ commercial centre. The suburb will be served by a well connected road network with main access from Caddens Road and O’Connell Road. 

 

The suburb is located in an extensive network of open space and riparian corridors and will be well connected by active and passive open space zones. Refer to the Caddens Suburb Boundary Plan at Appendix No. 1 for further details.

 

The word “Caddens” has historical ties to the site as it is established that Caddens Road was named after Thomas John Fuller Caddens, a prominent business entrepreneur and pioneer of major development in the Penrith Area including the Penrith Nepean Cottage Hospital, Salvation Army Barracks, Nepean District Agricultural Horticultural and Industry Society and the Nepean District Fruit Growers Association.

 

The Geographical Names Board (GNB), which forms part of the NSW Land and Property Management Authority, is the statutory authority responsible for the creation or amendment of address localities.

 

The GNB requires place names to have the endorsement of the local council and comply with Board’s Guidelines for determination of placenames, including community consultation and acceptance of the proposed name.

 

Consultation Process

Landcom has undertaken consultation with a number of authorities and landowners including Penrith Council, Australia Post, University of Western Sydney, New South Wales (NSW) State Archives, Anglican Retirement Village and the landowners within the subject area. A workshop was held in November 2010 and a summary of the consultation has been submitted with the request. 

 

The results of this consultation were that a large majority of participants had raised no objections to the proposed name “Caddens” because of its historical significance and association with the existing Caddens Road and Caddens Release Area.

 

The suburb name proposal was advertised in the Western Weekender on 15 July to 3 August 2011 to seek community comment in relation to the proposal. There were two submissions received in relation to the proposal, from the Anglican Retirement Village and NSW State Archives.

 

The Anglican Retirement Village (ARV) indicated its strong support and requested that their land under the retirement village is included in the new locality. The NSW State Archives raised no objection to the proposed name of Caddens, however requested that their operational land be excluded from the proposal and retained in the suburb of Kingswood. The new Caddens Suburb Boundary Plan the subject of this report includes the ARV land and excludes the State Archive land as requested in their submissions.

 

No other submissions or objections were raised to the proposal as a result of this consultation.

 

GNB Guidelines

The proposed suburb name proposal has been assessed as follows in accordance with the GNB guidelines for determining address localities:

 

(a)         Does the proposed address locality represent a new community?

The proposed suburb will represent a completely new community. The locality is a new urban community which will be self-contained and will ultimately include a local centre, educational facilities, sports fields, parks and a residential village.

 

(b)          Does it have a unique character compared to surrounding areas?

The locality is a new self contained urban neighbourhood which is distinguished from the existing surroundings as the new suburb creates a contemporary community to enable a diverse range of housing forms and densities with a high standard of residential amenity and urban and architectural design qualities clearly distinctive from the surroundings.

 

(c)          Is there a significant change of land use?

The site was previously rural in character and used for rural residential and farming purposes. The future development will be urban in nature including residential, commercial, open space and recreational uses.

 

(d)         Is it isolated physically from the surrounding suburbs or localities?

The locality is bordered by the proposed Western Linear Park to function as passive open space and act as an acoustic and visual barrier between Caddens area and the residential areas of Kingswood to the west, the University lands positioned to the north and State Archives provides a buffer to the suburb of Claremont Meadows to the east. 

 

(e)          What is the vehicular and pedestrian access?

A new collector road, namely Caddens Bypass Road will provide main access to the site via the existing Caddens Road. The other main access routes will be off O’Connell Street and O’Connell Lane connecting Caddens Road and Great Western Highway.

 

The release area will be served by an extensive network of well designed hierarchy of streets.  Pedestrian and cycle paths will provide internal and external links for the site.

 

(f)           There must be community acceptance by the residents and from the surrounding area as well as agreement by the local Council.

Landcom has undertaken community consultation in relation to the proposed suburb name. The results of this consultation were that a large majority of participants liked the word “Caddens” because of its historical significance.

 

(g)            The name should comply with the GNB’s naming guidelines.

The name complies with the GNB’s naming guidelines in that it represents the site’s features, is easily pronounced, has historical significance and is not offensive or likely to cause offence.

 

In summary, the proposed suburb name of “Caddens” is consistent with the GNB guidelines for determining address localities. In addition, the proposed suburb boundary is logical in that it is consistent with the extent of the Western Precinct.

 

It is recommended that Council endorse the name “Caddens” as the proposed suburb name for the area being developed in the Caddens Release Area and the proposed boundary of this new suburb as detailed on the Caddens Suburb Boundary Plan in Appendix No. 1 to this report. Should Council concur with this recommendation, Landcom will proceed to lodge the proposal with the GNB for consideration. The GNB application process will include further public consultation with the local community.

 

Conclusion

The proposed suburb name of “Caddens” is consistent with the Geographical Names Board (GNB) guidelines for determining address localities. In addition, the proposed suburb boundary is logical in that it is consistent with the boundary of the Caddens Release Area. It is recommended that Council endorse the name “Caddens” as the proposed suburb name for the area being developed in the Western Precinct and the proposed boundary of this new suburb.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Proposed "Caddens" Suburb Name in the Caddens Release and surrounding area be received.

2.     Persons who made a submission be advised of Council’s decision and of the consideration given to their concerns.

 

ATTACHMENTS/APPENDICES

1.  

Caddens Suburb Boundary Plan

1 Page

Appendix

  


Ordinary Meeting                                                                                                              10 October 2011

Appendix 1 - Caddens Suburb Boundary Plan

 

temp


Ordinary Meeting                                                                                               10 October 2011

A City of Opportunities

 

 

11

Ageing Disability & Home Care Funding - St Marys IT Project and Volunteer Research   

 

Compiled by:               Diane Boyde, Community Development Officer - Older People

Joe Ibbitson, Community Programs Co-ordinator

Authorised by:            Jeni Pollard, Acting Community & Cultural Development Manager   

 

Objective

We have access to what we need

Community Outcome

A City with equitable access to services and facilities (7)

Strategic Response

Base the provision of services and facilities on principles of social justice and equity (7.1)

       

 

Executive Summary

This report provides information about grant funds received from the NSW Government which will support the implementation of Council’s Planning for an Ageing Community Strategy 2010+.

 

Council received an offer of funding from Ageing, Disability and Home Care (ADHC) in the NSW Department of Family & Community Services through the 2009-12 non recurrent HACC (Home and Community Care) funding program to undertake the following two projects:

 

·    St Marys Internet & Multimedia Centre, and

·    Volunteer Research in the Nepean area.

 

The report recommends the information be received and that Council endorse receipt of the HACC grant funds.

 

Background

Council’s Planning for an Ageing Community Strategy 2010+ establishes the strategies and actions for Council to plan for the challenge of a growing ageing community.

 

A priority theme in the ageing strategy is to ‘encourage participation and contribution to community life’. The following two important actions are identified under this theme:

 

5.2.1 Work with Ageing Disability and Home Care and the Penrith Volunteer Centre on initiatives to support utilisation of volunteers and develop sustainable volunteer strategies that meet older people’s flexibility requirements’ (page 67); and

 

5.4.3 Continue support for community groups and programs that aim to enhance access, skills and confidence of older people in using new information technologies (page 68).

 

Council has been successful in receiving funding from ADHC in the NSW Department of Family and Community Services under the 2009-12 non-recurrent HACC program for two projects to support the implementation of these actions. 

 

Each year, ADHC in the NSW Department of Family & Community Services under the HACC funding program provides grant assistance for the provision of capital items that do not require a recurrent commitment. Following discussion with ADHC, Council officers submitted two applications for projects that address the criteria for the grants. Council officers only had a short timeframe within which to submit the applications.

 

St Marys HACC Internet & Multimedia Centre

This project will allow Council to purchase computers, laptops, a smart whiteboard, office and multimedia equipment to establish a facility in St Marys for IT support and training for seniors and younger people with a disability.  The U3A (University of the Third Age) has indicated an interest in providing assistance to organise training and support to the facility.

 

Discussions with Council’s Neighbourhood Facilities team in relation to a suitable arrangement for the location of the facility in St Marys have commenced.

 

The total budget for the project is $45,000.00

 

Research into HACC volunteers in the Nepean

This project will consider ways to increase volunteering and the support of volunteers and clients in HACC services. The project will integrate past and current research undertaken in the area of volunteering. Council was approached by AHDC to apply for a project that would look into incentives and opportunities for the empowerment of volunteers in the Nepean area through methods such as accredited training, networking and recognition programs.

 

The total budget for the project is $25,000.00.

 

Conclusion

Council has received grant funds from ADHC in the NSW Department of Family and Community Services under the 2009-12 non-recurrent HACC program for two projects. Both projects have been identified as priorities in the Planning for an Ageing Community Strategy 2010+. The St Marys HACC Internet & Multimedia Centre project will establish an internet and IT facility in St Marys and the Research into HACC Volunteers in the Nepean project will consider ways to increase volunteering through accredited training, networking and recognition programs. 

 

The report seeks endorsement of the receipt of the HACC grant funds.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Ageing Disability & Home Care Funding - St Marys IT Project and Volunteer Research be received.

2.     Council endorse the receipt of 2009-12 non-recurrent Home and Community Care grant funds from Ageing, Disability and Home Care in the NSW Department of Family and Community Services for the two projects identified in the report.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                               10 October 2011

A City of Opportunities

 

 

12

Event sponsorship proposal   

 

Compiled by:               Paul Page, City Marketing Supervisor

Authorised by:            Barbara Magee, Manager - Corporate Communications & Marketing   

 

Objective

We have a say in our future

Community Outcome

A Council that involves, informs and responds (10)

Strategic Response

Engage our communities by creating opportunities for participation, listening, provide information and responding (10.1)

       

 

Executive Summary

Council has received a request for sponsorship under the City Marketing Events Program for the Mamre 100 Mile Dinner to be held on Saturday 29 October. 

 

The report recommends that the event be sponsored with funding to come from the City Marketing and Events Sponsorship budget. 

Background

Council’s event sponsorship policy can be accessed from the Penrith Valley web site at

http://www.penrithvalley.com.au/index.asp?id=107

 

Under the policy, proponents are required to discuss their proposal with Council officers and, if the proposal is valid, submit a written business plan showing how Council’s sponsorship will help to bring the event to Penrith Valley and how the event will be of benefit to Penrith Valley. 

 

These discussions have been undertaken and the relevant business plan is attached. 

Mamre Homestead 100 Mile Dinner

This will be the third time that this dinner has been held.  In 2009, 2010 and again in 2011, City Marketing staff have provided advice and marketing support to the dinner organising committee. 

 

The dinner has been registered as part of the Crave Sydney International Food Festival which is sponsored by the Sydney Morning Herald.  The idea, which has been imported from Canada, is that ideally we should minimise the distance that our food travels to 160 kilometres (ie 100 miles).  It is better to minimise the distance (“food miles”) that our food travels to reduce greenhouse gases generated by long distance transport (especially air transport) and to maintain a viable fresh food industry adjacent to large population centres. 

 

The idea is to showcase the finest produce available in the local area and as such aligns with Council’s support for Hawkesbury Harvest and other initiatives targeted at promoting fresh food for healthy living.  Some of the produce being served on the night will have been grown at Mamre itself. 

 

Further details about the dinner and its objectives are contained in the attached business plan.  Since the business plan was submitted Mamre has advised that the dinner will be jointly hosted by Costa Georgidias from Costa’s Garden Odessey on SBS and Simon Marnie from ABC radio. 

 

While the number attending the dinner is quite modest (about 150) this is worthy of support due to the attendance of people of influence from outside the City who will be exposed to a quality of food preparation and presentation not normally associated with Penrith Valley.  This should have a positive effect on the City’s image and brand. 

 

Diners from outside the area will be sent information about accommodation available in the St Marys and Penrith areas. 

 

A sum of $3,000 is available in the City Marketing budget to support this request and it is recommended that it be approved.  The purchase of a Council table for the dinner is being followed up. 

Conclusion

Quality events generate direct economic benefits to the City and also improve the image and enhance the City brand.  The modest sum recommended to support this event will assist in developing and growing this quality event.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Event sponsorship proposal be received.

2.     An amount of $3,000 be approved to be paid from the City Marketing budget to sponsor the Mamre Homestead 100 mile Dinner on Saturday 29 October 2010.

 

ATTACHMENTS/APPENDICES

1. View

Sponsorship Business Plan for Mamre 100 mile dinner 2011

13 Pages

Attachment

   


 

 

A Green City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


A Liveable City

 

Item                                                                                                                                                Page

 

13      Draft Penrith City Centre Car Parking Strategy

 

14      NSW Bike Plan 2010 - Funding Offer from Roads and Traffic Authority for Year 2 Program

 

15      A Review of Tennis Court Provision and Management in Penrith LGA                         93

 

16      Floodplain Management Association of NSW 52nd Annual Conference - 21 February 2012 to 24 February 2012

 

17      Appointment of a Director to the Board of Ripples

  

 

 



Ordinary Meeting                                                                                               10 October 2011

A Liveable City

 

 

13

Draft Penrith City Centre Car Parking Strategy   

 

Compiled by:               Walter Sinnadurai, Transportation Planner

Authorised by:            Adam Wilkinson, Engineering Services Manager   

 

Objective

Our physical infrastructure is adaptable, and responds to changing needs

Community Outcome

A City with an integrated local road and pathways network (16)

Strategic Response

Implement effective traffic and parking responses (16.2)

       

 

Executive Summary

This report provides information on the results of the public exhibition of the Draft Penrith City Centre Car Parking Strategy. The report recommended that the Strategy be adopted.

The Draft Strategy included a range of short, medium and long-term actions that will be investigated and implemented to ensure appropriate management of Council’s car parking facilities now and into the future.  The Strategy will be one of several implementation tools aimed at achieving the overarching objectives of the Penrith City Centre Strategy.

Background

Council previously adopted the Penrith City Centre Strategy in 2006.  This was a ten-step strategy, in which Step 7 focussed on “Managing Parking and Improving Access”.

 

At the Councillor Briefing on 23 May 2011, and previously at the City Centres Working Party meeting on 23 August 2010, details of investigations into transport and parking for the City Centre were considered.  These briefings outlined a range of principles and strategies to adhere to, and a range of actions (existing and proposed) in respect of the Access, Transport and Parking Strategy.  The proposed principles and actions aligned with Step 7 of the Penrith City Centre Strategy.

 

At Council’s Ordinary Meeting on 18 July 2011, Council resolved that the Draft Penrith City Centre Car Parking Strategy be placed on public exhibition for a period of 28 days.

 

The Draft Strategy was exhibited from 1 August 2011 until 29 August 2011.  A copy of the Strategy was also sent to the Roads and Traffic Authority, Department of Transport, Penrith City Centre Association, Penrith Business Alliance, and Penrith Valley Chamber of Commerce on 27 July 2011 seeking their comments.  Three submissions were received; one from the President of the Penrith Valley Chamber of Commerce, one from Transport NSW (Department of Transport) and one from a local resident.  All submissions are generally positive and the content is summarised below. With consideration to the submissions made, this report recommends that the Draft Penrith City Centre Car Parking Strategy be adopted.

 

 

Current Situation

Submissions

Council has received three submissions; one from the President of the Penrith Valley Chamber of Commerce, one from Transport NSW (Department of Transport) and one from a local Emu Plains resident.  A summary of the issues addressed and the proposed recommendations is outlined in Table 1, below:

 

TABLE 1
Summary of Issues Addressed & Proposed Recommendations

 

Request From

Summary of Request

Proposed Recommendation

Penrith Valley Chamber of Commerce

1. General comment: That car parking is one of the top 3 or 4 issues facing Penrith.

 

2. General comment: Reports of declining customers linked to lack of nearby car parking.

 

3. The Chamber is supportive of the Strategy, noting that the management of parking is a complex issue and that the Draft Strategy includes strategies and actions that are both appropriate and broad.

 

4. Business owners parking close to their business particularly in time restricted areas. It is incongruous that business owners complain of the lack of parking when the owners park in areas where their customers should park. The Chamber would support the introduction of satellite parking linked by the Shuttle Bus.

 

5. Investigation of paid parking schemes – the Chamber is supportive of this action. The Chamber does stress however that all funds raised should contribute to additional car parking facilities within the CBD, and not be directed towards pedestrian, cyclist and public transport facilities.

Noted.

 

 

 

Noted

 

 

 

Support noted.

 

 

 

 

 

 

 

Noted and agreed. Draft Car Parking Strategy Short/Medium Term Action 7.4 highlighted the need for periphery car parking areas and the importance of the Shuttle Bus service. Further Action 7.5 provides a suite of actions designed to ensure appropriate availability of short stay car parking spaces and regular turnover of same. Recommended no changes to Draft Strategy.

 

 

Support for paid parking scheme noted; so too is the request for direction of revenue towards parking facilities.

The management of parking is complex and incorporates a suite of strategies to address and balance both supply and demand. The Draft Strategy noted that a paid parking scheme has the potential to provide a source of revenue for a range of transport and access initiatives. The concerns raised by the Chamber will be considered further as we embark on a comprehensive review of paid parking options for the Penrith CBD. Importantly, the allocation of revenue will be a fundamental policy consideration by Council at that time. Recommend no changes to Draft Strategy, but that matters raised by the Chamber be considered as part of investigations into paid parking for the CBD and future policy decisions.

Department of Transport (DoT)

1.  Household Travel Survey (HTS) data to be included in the Strategy if the data is available.

 

 

 

 

 

 

2.  DoT supports the use of funds from paid parking to fund pedestrian, cyclist and public transport facilities.

 

3.  DoT currently reviewing the Penrith Regional Transport Study (PRTS) - further development of the Study will be subject to priorities of the current NSW Government.

 

4.  Consider promoting Workplace Travel Plan (WTP).

 

2006 Census statistics for Journey To Work data are included within the Draft Strategy.  Currently, 2007 HTS data is available for the LGA and this information does not alter any recommended Action Plan within the Strategy.  Recommend no changes to the Draft Strategy.

 

 

Noted - recommend no changes to the Draft Strategy.

 

 

 

Noted.  The PRTS is covered by the Draft Strategy’s Short/Medium-Term Action Plan 7.2.  Recommend no changes to the Draft Strategy. Council continues to lobby with DoT for a commitment to commence the PRTS.

 

WTP will be considered through the review of the Penrith City Centre DCP and LEP aimed at developing a sustainable transport system to facilitate growth of the Penrith City Centre.  The review of the DCP and LEP covered the Medium-Term Action Plan 7.7.  Recommend no changes to the Draft Strategy.

Local resident from Emu Plains

1.   Increase on-street parking spaces by introducing angled parking.

 

2.   Define each parking space with linemarking.

Positive suggestions, both of which were covered under the Draft Penrith City Centre Car Parking Strategy’s Short-Term Action Plan 7.8.  Recommend no changes to the Draft Strategy. Matter to be investigated as part of detailed audit and review of prevailing parking conditions across Council’s public car park areas.

 

In summary, the submissions on the Draft Strategy are generally positive and support the principles of the strategies and the actions. Accordingly, it is recommended that no changes be made to the Draft Strategy as a result of these submissions. Importantly, Council has not received any objections to the content of this strategy, with the exception of the Chamber’s request that revenue from any future paid parking scheme be directed solely towards additional parking facilities. This will be a matter for further consideration as part of a thorough review of options associated with the introduction of such a scheme.

 

Penrith City Centre Car Parking Strategy

A copy of the Penrith City Centre Car Parking Strategy is attached to this report.  The Strategy provides an overview of the prevailing parking conditions within the City Centre and establishes a set of guiding principles which are in line with the vision for the City Centre.  The Strategy is underpinned by a comprehensive suite of short, medium and long‑term strategies and actions.

 

The Penrith City Centre Car Parking Strategy is an all-encompassing framework designed to manage travel demand and access and parking within the City Centre to meet the adopted City Centre vision and strategies (in particular, Step 7 “Managing Parking & Improving Access”).  This comprehensive suite of actions is based around best practice principles for the management of access and parking in a city centre.  The key focus of the Strategy is:

 

Short-Term

Provide optimum utilisation of existing parking provisions.

 

Medium-Term

Provide parking and sustainable transport opportunities to manage the parking demand of a growing city.

 

Long-Term

Provide a comprehensive, integrated transport and parking system as a critical element in achieving the City’s Vision.

 

The suite of actions and initiatives identified within the Draft Strategy are designed to achieve these goals over the short, medium and long-term.

 

As identified in the Draft Strategy, Council is committed to establishing appropriate funding mechanisms, partnerships and initiatives required to implement these actions and achieve the prescribed outcomes.  Importantly, however, implementation will need to be considerate of contemporary budgetary constraints and opportunities.

 

The short-term actions identified in the Draft Strategy which are suggested be pursued as a priority, include:

 

·    implementation of an appropriate regulatory and parking management regime associated with restricted public car parking areas, ensuring the efficient and effective utilisation of our limited parking resources and the appropriate turnover of vehicles within the City Centre;

·    development and implementation of an information/communications strategy on car parking initiatives in consultation with both the Penrith Valley Chamber of Commerce and the Penrith City Centre Association;

·    reviewing the allocation and time restrictions of all public car parking areas (on-street and off-street);

·    monitoring of DCP provisions with respect to parking provisions for developments and adjusting as required;

·    lobbying the State Government for improved public transport and shuttle bus services for the Penrith City Centre;

·    investigate opportunities for the introduction of a paid parking scheme.

 

Conclusion

In conclusion, the Draft Penrith City Centre Car Parking Strategy is an all-encompassing framework designed to manage travel demand, access and parking within the City Centre to meet the adopted City Centre Vision and Strategies.  The Draft Strategy includes a range of short, medium and long-term actions that will be investigated and implemented to ensure appropriate management of Council’s car parking facilities now and into the future.  The Penrith City Centre Car Parking Strategy will be one of several implementation tools aimed at achieving the overarching outcomes of the Penrith City Centre Strategy.  This report seeks to endorse the Penrith City Centre Car Parking Strategy.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Draft Penrith City Centre Car Parking Strategy be received.

2.     The Penrith City Centre Car Parking Strategy be adopted.

 

ATTACHMENTS/APPENDICES

1. View

Draft Penrith City Centre Car Parking Strategy

20 Pages

Attachment

  


Ordinary Meeting                                                                                               10 October 2011

A Liveable City

 

 

14

NSW Bike Plan 2010 - Funding Offer from Roads and Traffic Authority for Year 2 Program   

 

Compiled by:               Ruth Byrnes, Senior Traffic Officer

Authorised by:            Adam Wilkinson, Engineering Services Manager  

 

Objective

Our physical infrastructure is adaptable, and responds to changing needs

Community Outcome

A City with an integrated local road and pathways network (16)

Strategic Response

Improve the City's footpath and cycleway network (16.3)

       

 

Executive Summary

The purpose of this report is to consider a funding offer from the Roads and Traffic Authority (RTA) for Year 2 of the NSW Bike Plan 2010.

 

The NSW Bike Plan 2010 was released on 16 May 2010.  By letter dated 23 September 2011, the RTA confirmed that an allocation of up to $1,500,000 has been approved for Year 2 of the Plan (2011/2012) for Council to design and construct an off-road shared-use path on the eastern side of Castlereagh Road from Jane Street to High Street, and the eastern side of Mulgoa Road from Jane Street in a southerly direction towards Glenmore Parkway, Penrith. The extent of the paths will be determined in accordance with available funding. The RTA has also indicated that an additional $50,000 has been allocated for bicycle parking facilities. 

 

The report recommends that the funding offer be accepted, subject to conditions.

 

Background

On 16 May 2010, the then Premier Keneally released the NSW Bike Plan 2010, prepared by the Premier’s Council for Active Living, the RTA and the Department of Environment, Climate Change and Water.

 

The NSW Bike Plan was a key element of the Metropolitan Transport Plan, which set out a 10‑year $158 million funding program of bicycle infrastructure projects across Sydney.  The current State Government has agreed to continue funding for the “River Cities” of Parramatta, Liverpool and Penrith and although the extent of funding over the 10-year program may vary from the previously agreed $78 million, funding of $1.5 million is being offered to Council for 2011/2012.

 

The NSW Bike Plan aims to support safe, healthy and sustainable cycling, and will guide growth in bike riding in NSW over the next decade or more.  The Plan also includes a range of social programs and policy initiatives designed to promote active transport, particularly for short local trips in NSW cities, towns and neighbourhoods.

 

In Penrith, the first year of the Plan provided $1M of funding towards a shared-use path from Worth Street to the Great River Walk entry in Memorial Avenue, Penrith reflecting the “River Cities” theme of the Plan.  The path has been well received and is increasingly being used by cyclists and pedestrians as a short, local connection.

 

Funding Offer

As an initiative of the “River Cities Bike Program” within the NSW Bike Plan 2010, the RTA, by letter dated 23 September 2011, confirmed that an allocation of up to $1,500,000 has been approved for 2011/2012 (Year 2) for Council to design and construct an off-road shared-use path.  An additional $50,000 has been allocated for bicycle parking facilities.  The total funding offer from NSW Government is $1,550,000.

 

The Year 2 project requires Council to undertake:

 

·  design of a concrete shared-use path along the eastern side of Castlereagh Road from Jane Street to High Street, and along the eastern side of Mulgoa Road from High Street in a southerly direction towards Glenmore Parkway, Penrith;

·  construction of a concrete shared-use path along the eastern side of Castlereagh Road from Jane Street to High Street, and along the eastern side of Mulgoa Road from High Street to Jamison Road, Penrith, with continuation of works beyond Jamison Road up to the approved allocation.

 

The off-road shared-use paths will be used by all pedestrians, including people with diverse abilities, cyclists who choose an off-road option, children riding to various locations, active families, tourists, shoppers and local cycling commuters.

 

The funding is offered on the provision that Council will design, construct, own and maintain the shared-use path.  The construction of this section of shared path is to be completed by the end of June 2012.

 

Provision of bicycle parking facilities can occur throughout the Penrith LGA and will be planned in association with various sections of Council.  The installation and maintenance of the bicycle parking facilities will be the responsibility of Council.

 

In line with correspondence received through the funding offers, both Year 1 and Year 2, it is the intention of the RTA that “River Cities Bike Program” will continue to be jointly funded by the Government and Council under a 75%/25% funding split, when total expenditure by both parties is accounted for over the 10-year life of the program.  However, the RTA has not finalised, in consultation with Council, a draft Memorandum of Understanding or other agreement for execution by both parties to cover the joint funding, delivery and ownership of River Cities Bike Projects over the period from 2010 to 2020 inclusive, in terms consistent with the NSW Bike Plan commitments.

 

Current Position

Council has allocated $500,000 in the 2011/2012 budget and this will essentially provide its 25% share of the project.  Council is able to offer support for Year 2 in the form of project management (design and construction) associated with the expenditure of the RTA’s allocation of $1,550,000.

 

It is, therefore, proposed that Council seek conditional acceptance of the funding offer of $1,550,000 from the RTA, subject to:

 

a)   Council’s contribution in the Year 2 (2011/12) project be $500,000, including support through design and project management for the shared-use path, and planning and installation of the bicycle parking facilities

b)   Council’s acceptance of funding is for Year 2 only and any future funding associated agreements are separate and discrete from Year 2 funding

c)   Council’s acceptance of the Year 2 project does not bind Council to acceptance of future funding/program agreements.

 

Although not explicitly stated (eg, through a formal funding agreement), Council’s contribution is considered appropriate in order to support the continuation of the shared pathways network, focussed on the development of key strategic routes.

 

Subject to Council’s acceptance of the funding offer, the public will have opportunity to have input into the design process during the public exhibition of the proposed shared-use path for the Year 2 program, from 12 October to 26 October 2011, via letters to residents, property owners and business operators, and press advertisements.

 

Acting Financial Services Manager’s Comments

Through the Special Rate Variation process Council allocated $500,000 in the 2011-2012 budget for shared pathways.  This funding was intended to be utilised as Council’s 25% share should funding still be available under the NSW Bike Plan 2010.  The proposed funding from the RTA would bring the total allocation for 2011-2012 to $2,050,000 to construct the abovementioned projects.

 

Conclusion

The continued and enhanced funding offer for the NSW Bike Plan 2010 is welcomed, and with such it is intended that a comprehensive cycleway network across the City can continue to be developed over the 10-year program.

 

It is recommended that Council accepted the funding on offer from the RTA.

 

RECOMMENDATION

That:

1.     The information contained in the report on NSW Bike Plan 2010 - Funding Offer from Roads and Traffic Authority for Year 2 Program be received.

2.     Council accept the funding offer of $1.55m from the Roads and Traffic Authority for the NSW Bike Plan 2010, subject to the following conditions:

(a)     Council’s contribution towards the Year 2 (2011/12) project be $500,000, including support through design and project management

(b)     Council’s acceptance of funding is for Year 2 only and any future funding associated agreements are separate and discrete from Year 2 funding

(c)     Council’s acceptance of Year 2 project does not bind Council to acceptance of future funding/program agreements.

 

3.     Council write to the Minister for Roads and the Local Members expressing appreciation of the funding offer.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                               10 October 2011

A Liveable City

 

 

15

A Review of Tennis Court Provision and Management in Penrith LGA    

 

Compiled by:               Virginia Tuckerman, Recreation Co-ordinator

Authorised by:            Andrew Robinson, Recreation Manager   

 

Objective

Our public spaces encourage safe and healthy communities

Community Outcome

A City with active and healthy communities (19)

Strategic Response

Provide community facilities, and recreation and leisure programs, that encourage healthy activity (19.1)

       

 

Executive Summary

Council oversees the operations of nine tennis complexes located throughout the Local Government Area. It is proposed that a review of the demand for the provision, conditions and operational management of Council’s tennis facilities are undertaken. This report recommends that insideEDGE be appointed to undertake this review and that $20,000 is provided from the Recreation Reserve for this purpose.

Background

Council oversees the operations of nine tennis complexes located throughout the Local Government Area. These complexes are managed under three different management models. Woodriff Gardens is leased from Council by Nepean District Tennis Association (due for renewal in 2012) while Emu Plains Tennis Courts and Mount Vernon Tennis Courts are operated by S377 Committees. St Marys Tennis Courts, Cook Parade, Arthur Neave, Llandilo, Mulgoa and Londonderry Tennis Courts are managed by Council’s Recreation Department.

 

A review of tennis court provision was reported to Council’s Policy Review Committee Meeting on 9 December 2002. Whilst the review did not specifically address a broad community needs assessment through research and consultation, it did receive advice and input from various management groups charged with the responsibility of operating tennis facilities on behalf of Council. At that time the report concluded that:

 

‘Overall the provision of tennis facilities by Council for the City of Penrith is meeting the needs of the community quite adequately.’

 

However, since that date there has been no further review of the demand for tennis facilities, assessment of tennis court asset condition (although there has been ongoing repair and maintenance), or a review of the management and operation of the courts.

 

Current Situation

The surrender of the leases by the operators of Cook Parade Tennis Courts (in 2008) and St Marys Tennis Courts (in 2011), recent representations from Nepean District Tennis Association regarding the future direction for tennis facility provision (including provision of a regional clay court centre) in the City, increasing levels of maintenance and repair required to ageing infrastructure, and difficulties in administering bookings and key allocations venues such as Mulgoa, Arthur Neave, Londonderry and Mount Vernon  now make it timely to review the management, provision and operation of tennis complexes in the City.

 

It is therefore proposed that a review of Council’s provision of tennis complexes is developed to:

 

-     identify gaps in existing tennis facility provision at a local, regional and national level,

-  examine issues/constraints with existing playing surfaces, sites and amenities, and indicate requirements for court and facility renewal,

-  undertake consultation with both the tennis and local community,

-     assess demand for tennis facilities,

-     identify opportunities for best use of tennis assets,

-     outline  barriers to tennis participation and player/pathway development,

-     assess the current effectiveness of the management models for tennis facilities, and

-     identify funding opportunities.

 

This will allow Council Officers to better assess current use and demand, asset maintenance requirements of the facility, as well as future facility management and development opportunities for tennis or other sport and recreation activities.

 

To complete a review, submissions have been sought from consultants with four companies providing quotations. These quotations have been assessed by Council Officers and Nepean District Tennis Association and a preferred consultant has been identified, insideEDGE. The cost of this review is $20,000.

 

Financial Services Manager’s Comment

Council’s Recreation Reserve has a projected balance of $55,290 as at 30 June 2012. Formerly identified as the Tennis Court Reserve, the Recreation Reserve’s balance is dependent on the income collected from tennis courts offset by the expenditure on them. Consequently, use of this Reserve is appropriate for the purpose of funding a study into the operation and management of tennis facilities.

 

Conclusion

Tennis Australia and Tennis NSW, as well as the Nepean District Tennis Association are currently planning for the future of tennis and have developed strategic documents and facility plans. At the same time, tennis court provision, management and operations in Penrith Local Government Area need reviewing to establish where the City’s facilities fit in with the other strategies and how a more effective and efficient service can be provided for the benefit of recreational tennis players and those that seek to progress to the highest level of the game.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on A Review of Tennis Court Provision and Management in Penrith LGA  be received.

2.     An amount of $20,000 be allocated from the Recreation Reserve to appoint insideEDGE to undertake the review.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                               10 October 2011

A Liveable City

 

 

16

Floodplain Management Association of NSW 52nd Annual Conference - 21 February 2012 to 24 February 2012   

 

Compiled by:               Kerrie Metcalf, Engineering Services Secretary

Authorised by:            Adam Wilkinson, Engineering Services Manager   

 

Objective

Our physical infrastructure is adaptable, and responds to changing needs

Community Outcome

A City with infrastructure that responds to community needs (17)

Strategic Response

Improve the City's drainage network (17.2)

       

 

Executive Summary

The purpose of this report is to advise Council of the 52nd Annual NSW Floodplain Management Association (FMA) (formerly Floodplain Management Authorities) Conference, to be held in Batemans Bay from 21 February 2012 to 24 February 2012, and to authorise the attendance of Council’s delegates.  The report recommends that Council nominate delegates to attend the 2012 FMA Conference.

Background

The NSW Floodplain Management Association has as its objectives:

·     support the primary objective of the State Government’s Flood Prone Land Policy, namely to reduce the impact of flooding and flood liability on individual owners and occupiers and to reduce private and public losses from flooding

·     press for optimum financial assistance by State and Federal Government to Flood Mitigation Authorities to implement the Government’s Flood Prone Land Policy

·     provide a forum for exchange of information and ideas related to flood mitigation

·     foster good relationships and effective liaison between the Authorities and Government departments.

 

To support these objectives, the authorities hold a conference annually.

Current Situation

The 52nd Annual Floodplain Management Association Conference (NSW) is to be held in Batemans Bay from Tuesday 21 February 2012 to Friday 24 February 2012.

 

The theme of this conference is “Riding the Flood of Change – turning risk into opportunity”.  Council’s delegates (confirmed at Council’s meeting of 29 September 2008) to the FMA are Councillor Kevin Crameri OAM, Councillor Jim Aitken OAM and Councillor Jackie Greenow (Deputy Mayor), however at past conferences other available Councillors have also attended.

 

There are half-day pre-conference workshops planned to precede the Conference.  These workshops will be held on Tuesday 21 February 2012 and full details, including travel and accommodation, will be provided at a later date.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Floodplain Management Association of NSW 52nd Annual Conference - 21 February 2012 to 24 February 2012 be received.

2.     Council nominate delegates to the 2012 Floodplain Management Association Conference and Workshops, to be held at Batemans Bay from 21 February 2012 to 24 February 2012.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                               10 October 2011

A Liveable City

 

 

17

Appointment of a Director to the Board of Ripples   

 

Compiled by:               Craig Butler, Director

Authorised by:            Craig Butler, Director  

 

Objective

Our public spaces encourage safe and healthy communities

Community Outcome

A City with active and healthy communities (19)

Strategic Response

Provide community facilities, and recreation and leisure programs, that encourage healthy activity (19.1)

       

 

Executive Summary

This report deals with an existing vacancy for a Director on the Board of the City of Penrith Regional Indoor Aquatic and Recreation Centre Limited (Ripples).  The report recommends the appointment of Marlene Shipley of St Marys Band Club to the vacancy.

Background

The Constitution for Ripples provides that the Board of Directors shall consist of not less than three and not more than ten Directors.  These are to comprise four Councillors, one Council officer and up to five other appointed members.

 

The Council appoints the Directors in the manner that it deems appropriate.   Typically, this has involved approval by Council resolution after nomination of a candidate by the Board. 

 

The Board currently has a vacancy for a non-Councillor/Council officer Director.

 

Current Situation

There is a vacant position of Director on the Ripples Board.  This is for a Directorship occupied by a person other than a Councillor or Council officer.

 

After consideration of the skills set needed to complement the current Board’s operations, it has been decided by the Board that Marlene Shipley of St Marys Band Club would be a most suitable candidate for the position of Director. Marlene would contribute in the following areas:

 

·    business management

·    financial analysis

·    local community needs.

 

The Board has requested Council’s approval for this appointment.

 

Accordingly, it is recommended that Marlene Shipley be appointed to the Ripples Board.

 

 

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Appointment of a Director to the Board of Ripples be received.

2.     Marlene Shipley be appointed as a Director to the Board of the  City of Penrith Regional Indoor Aquatic and Recreation Centre Limited.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


A Vibrant City

 

Item                                                                                                                                                Page

 

18      Penrith City and Lachlan Shire Partnership

 

19      St Marys Spring Festival

 

 



Ordinary Meeting                                                                                               10 October 2011

A Vibrant City

 

 

18

Penrith City and Lachlan Shire Partnership   

 

Compiled by:               Colin Dickson, Marketing & Events Co-ordinator

Authorised by:            Brian Steffen, Group Manager - Information & Customer Relations  

 

Objective

We play an active role in our communities

Community Outcome

A City with opportunities to engage, participate and connect (23)

Strategic Response

Enhance community strengths and capacity by supporting collaborative networks and partnerships (23.1)

       

 

Executive Summary

At the Council meeting of Monday 5 September 2011 Councillor Ross Fowler OAM requested a report to Council outlining the economic, social and cultural benefits of Penrith Council’s partnership with Lachlan from the perspective of both Councils.

 

This report examines the types of exchanges and activities that have been undertaken since the signing of the agreement between Penrith City Council and Lachlan Shire Council in August 2006. It also looks at the benefits such exchanges and activities offer and in particular focuses on the significant success of the recent major cultural collaboration between the two regions.

 

The report recommends that the information in the report on the Penrith City and Lachlan Shire Partnership be received. It also recommends that Council endorse support for the three year cultural partnership and a financial commitment of $5,000 per annum that will deliver an integrated performing and visual arts, culture and education program for Lachlan Shire and Penrith City.

Background

In August 2006, in the presence of the Minister for Local Government, Penrith City Council and Lachlan Shire Council signed an agreement between the two local government areas - one that had the capacity to generate significant ongoing benefits for both communities.

 

In what was a first in this type of formal relationship with another Council - the partnership is seen as an example of councils in NSW developing alliances so that they can investigate and pursue opportunities for working together to make local government more efficient and sustainable.

 

The agreement is broken up into two broad categories:

 

1.   Both Councils act as facilitators for local community groups and organisations in the sporting, education, business and cultural fields bringing them together and encouraging them to participate in exchanges between both areas.

 

2.   The two Councils undertaking a range of Council to Council activities including staff exchange and resource sharing of experience and expertise.

 

Councillor John Thain was appointed as Penrith’s Lachlan Ambassador in 2008 and continues in that role today. In 2011 Councillor Thain and Councillor John Medcalf from Lachlan Shire were awarded “The Robert Wilson OAM Award” for services in progressing regional cooperation.

 

Overview of Initiatives/Exchanges Undertaken

Since 2006 there has been a diverse range of community to community initiatives undertaken as well as many successful Council to Council exchanges.

 

Community Initiatives

Community initiatives have seen local service clubs, sporting associations, cultural and church groups establish contact and participate in various activities. As recent as early last month a series of rugby league matches were played between the Under 8’s rugby league team from Lachlan and the junior Glenmore Park Brumbies team over a weekend. Various other groups and clubs keep in contact with counterparts in the other region to swap information and discuss future opportunities.

 

Probably the most significant cultural initiative undertaken during the term of the relationship has only just been completed and is discussed in further detail later in the report. Known as “On the Road” the pilot program in 2011 and the proposed 2012-2014 program developed by Penrith Performing & Visual Arts Ltd (PPVA) will deliver an integrated performing and visual arts, cultural and educational program for Lachlan Shire.

 

There have also been a significant number of initiatives that have provided the youth of Lachlan Shire with opportunities they would otherwise not receive. These include:

 

·        participation by Lachlan youth in the Penrith Youth Forum

·        participation by Condobolin High School students in the solar boat challenge

·        Lachlan High School students are now recognised in the annual Victor Chang         Science Awards for Year 11 students

·        Lachlan students have participated in work experience programs in Penrith

·        The “Touchdown in Penrith” program building self esteem in disadvantaged youth visiting  Penrith.

 

Council to Council Initiatives

·  More than 20 staff exchanges have taken place between the two Councils, providing significant career development opportunities for many staff from both regions

·  As a direct result of the relationship a senior Penrith Council officer was seconded as General Manager at Lachlan Shire while a recruitment program for the new Lachlan Shire General Manager took place

·  Sharing of resources has taken place between the two Councils, including policies, procedures, forms, business paper demonstration software

·  Regular dialogue occurs between the two Councils to share advice from experts in various fields

·  Reciprocal participation in various marketing programs, festivals, regional shows and the like in both regions to promote awareness and encourage tourism. For example Lachlan has participated at Penrith’s Australia Day celebrations, the St Marys Spring Festival and the former Open Day event. Penrith Council has promoted its region at the Condobolin Show and the Lachlan Garden Festival

·  Staff from both Councils have participated as a joint team in the Local Government Management Challenge over the last three years.

 

Benefits

The benefits of such a partnership are wide ranging and have an impact across both regions. The local communities of both regions have benefited from the range of community exchanges that have been established. These opportunities have given residents of both communities the opportunity to visit the two respective areas to participate in activities and at the same time gain an appreciation and awareness of the lifestyles of each other. At the same time, these exchanges inject funds into their respective economies and in particular for Penrith residents, they get the unique opportunity to understand the complexities of a rural community and learn about the values found in rural Australia.

Through the two Councils working together there exists a great opportunity for the sharing of resources and intellect that has the capacity to generate economies of scale for both Councils. As staff expand their knowledge horizons through staff exchange programs, they can then implement what they have learnt at their own workplace, bringing with them new efficiencies and ways of doing things.  It also is of benefit for Lachlan to simply get an appreciation of how a large Council like Penrith manages its affairs. Conversely, because of its size in comparison to Lachlan Shire Council, Penrith has the capability to mentor Lachlan across a wide range of local government disciplines and provide assistance in many areas that Lachlan may otherwise not have access to. Having said that, Penrith still has an opportunity to learn how smaller rural councils achieve their goals within the constraints that they work under.

 

Since 2006 when Penrith and Lachlan signed the agreement both regions have both learnt much from each other. They have learnt about each other’s lifestyles and social pressures, the environments, the schools, the arts festivals and cultural events etc. and our staff are sharing their skills and experiences across a broad range of local government disciplines. Clearly both communities are benefiting greatly from the close friendship that has developed between the two regions.

 

Over and above the tangible benefits that have flowed from the relationship, Penrith has also been able to offer other support to Lachlan that in the absence of the relationship may have not been available. This has included, as mentioned above, the opportunity for Lachlan students to participate in the Victor Chang Awards program and Penrith Council assisting with the recruitment of a new General Manager at Lachlan Shire by providing an interim General Manager to manage the Council while this process took place. Also last year one of Penrith Council’s health officers undertook all food shop inspections when the Lachlan Shire incumbent was away on extended leave.

 

Penrith receives its major direct benefit through the economic impact from the types of exchanges outlined above and the subsequent demand created on accommodation, meals, recreation etc. while Lachlan visitors are in Penrith City.

 

 

 

“On the Road” Penrith City and Lachlan Shire Cultural Partnership

Penrith Performing & Visual Arts Ltd.(PPVA) have had a longstanding commitment to become more involved at a broader level with Council’s international, and now regional partners by expanding their cultural offerings into these formal partnerships.

 

As a result of the friendship relationship between Penrith City Council and Lachlan Shire Council, the PPVA proposed earlier this year to establish a four-year cultural partnership between Penrith City and Lachlan Shire. Details of the cultural partnership were advised separately to Councillors in May 2011.

 

The project known as “On the Road” is a four year cultural program (including 2011 as a pilot year) that develops and delivers an integrated performing and visual arts cultural and education program for Lachlan Shire and Penrith City.  The project will feature the following programs periodically touring to Lachlan Shire for four years:

 

1.   Q Theatre Company productions

2.   Penrith Regional Gallery & The Lewers Bequest exhibitions

3.   Joan Sutherland Performing Arts Centre touring programs

4.   Nordoff-Robbins music therapy programs

5. Art-form specific education programs related to the above in the following key curriculum areas of visual arts and drama.

The project is designed and developed for presentation in town halls and/or community facilities and will offer a combination of evening public performances, as well as a specially crafted program of daytime schools focused on arts education workshops.

 

The project is a partnership of the PPVA, Penrith City Council and Lachlan Shire Council.

The 2011 pilot program was highly successful and was conducted from 1-7 August with the PPVA and a staff member from Penrith City Council touring the three main town centres of Lachlan Shire, Tottenham, Condobolin and Lake Cargelligo with an integrated performing and visual arts cultural and education program.

Highlights of the 2011 program were an all Indigenous cast production of Jean Genet’s The Maids produced by the Q Theatre Company and designed by Aboriginal contemporary visual artist Brook Andrew, an exhibition of works by Brook Andrew from the collection of the Penrith Regional Gallery & The Lewers Bequest and a cross art-form education program for school students featuring visual arts and drama.

The Future

Cultural programs as all encompassing as these being conducted by the PPVA are expensive.

 

To address the issue of the ongoing funding of  this program in the coming years the PPVA will be making application for grant funding to the Vincent Fairfax Family Foundation,  Australia Council for the Arts - Community Partnerships, ArtsNSW - Touring, ArtsNSW - ConnectEd, Regional Arts NSW (Regional Arts Fund) and Arts Support Australia (partnership broker) to ensure that the entire program can be delivered over the next three years.

 

In order for these applications to be successful a commitment needs to be given from both Penrith City Council and Lachlan Shire Council of financial support to the proposal.

 

Should the grant funding applications be unsuccessful the program will be significantly downgraded to only include the education component.

 

Funds are available within Council’s existing marketing budgets to accommodate a commitment of $3,000 per annum for the next three years to ensure the education component of this worthwhile project is maintained, with similar financial commitments from both the PPVA and Lachlan Shire Council.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Penrith City and Lachlan Shire Partnership be received.

2.     Penrith City Council support the “On the Road” cultural program for the next three years with a commitment of $3,000 per year subject to the continuing support of other partners and successful grant applications.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                               10 October 2011

A Vibrant City

 

 

19

St Marys Spring Festival   

 

Compiled by:               Colin Dickson, Marketing & Events Co-ordinator

Authorised by:            Brian Steffen, Group Manager - Information & Customer Relations   

 

Objective

We play an active role in our communities

Community Outcome

A City with opportunities to engage, participate and connect (23)

Strategic Response

Enhance community strengths and capacity by supporting collaborative networks and partnerships (23.1)

       

 

Executive Summary

At the Council meeting of Monday 5 September 2011, Councillor Greg Davies requested a report to Council on the future logistics of providing staff to assist with organising the St Marys Spring Festival.

 

This report looks at how the St Marys Spring Festival was delivered in 2011 and how it can be delivered into the future following discussions with the key stakeholders. It recommends that the St Marys Development Committee continue to engage an external event manager, subject to funding availability through sponsorship, to organise future festivals in close consultation with the St Marys Development Committee as was the case in 2011.

 

The report also recommends that, in addition to its annual allocation of $20,000, Council continue to make a major contribution to the success of the festival each year through its significant in-kind support as it has done since the Festival’s inception.

Background

At the Council meeting of Monday 28 February, Council endorsed as the best approach to delivering the 2011 St Marys Spring Festival, a model that saw the St Marys Development Committee engage an external event manager to work with them to deliver the festival.  An additional $10,000 was allocated by Council from voted works to facilitate the engagement of this external event manager.

 

This option was endorsed after the St Marys Development Committee had indicated to Council that although they wanted to retain a very close involvement (including volunteering on the day) in future festivals they no longer had the capacity to organise the event on their own.

 

As it has done every year of the festival to date, Council once again contributed a significant amount of logistical and in-kind support that is detailed later in the report.

 

 

 

 

 

Current Situation

The 2011 St Marys Spring Festival was held on Saturday 3 September. The event was a great success and a testament to the hard work of the event manager and the volunteers from the St Marys Development Committee. An estimated 23,000 people attended the festival.

 

On Tuesday 13 September a de-brief that included the event manager, the St Marys Development Committee and Council officers met to discuss how the organisation of the festival went, how it could be improved, the level of Council support provided and also the options for the future delivery of the festival.

 

In summary, after initial teething problems associated with the organisation of the festival, the event manager and the St Marys Development Committee were pleased with the final outcome and the level of support and assistance provided by Council. That Council assistance (as advised separately to Councillors) included the following:

 

Events

·    Regular liaison for five months leading up to the festival

·    Risk management plan template

·    Stallholder indemnity form templates

·    Sponsorship proposal template

·    Promotional flyers/brochures templates

·    Provision on guidelines paper on how to appoint an external event manager and placing advertising for same

·    Attendance at meetings to review progress and address concerns 

 

Traffic

·    Attendance at meetings

·    Assessment, preparation, reporting of and amendments to Traffic Management Plan

 

Public Domain & Safety

·    Litter patrol

·    Arrange and monitor garbage contractors

·    Provision of additional 240 litre bins

·    Street sweeper

·    Hand litter patrol

·    Toilet cleaning

·    Total: 70 man hours (10 staff) working over two separate shifts between 7am - 8pm

·    Arranged for waste removal

·    Pre-event assistance from Public Domain supervisor

 

City Works

·    Road closures (supply of barriers etc)

·    Trucks to transport infrastructure for road closures plus hire of infrastructure

·    Assist with parade closures – manned road closure points

·    Assist Public Domain with tasks outlined above

·    Total: 87 man hours (13 staff) working over two separate shifts between 5.30am - 8pm

·    Pre-event assistance from City Works supervisor

 

Additional Support

·  Council also arranged advertising for the Festival through the Visitor Information Centre and the weekly Council news page in the Western Weekender, and on the day of the Festival Council had displays from Waste Services, the Visitor Information Centre and the Library conducted a book sale, face painting and other demonstrations.

 

In total this in-kind support amounted to approximately $24,500

 

Future Direction

It was the consensus of the members of the St Marys Development Committee that the model employed this year be used again for future festivals.

 

The continuation of the 2011 model has merit since organisers now have all the templates established for Traffic Management Plans, Risk Management plans, sponsorship proposals etc in place so the organisation of the festival in future years should be more seamless than was the case in this the first year of using this model.

 

The St Marys Development Committee was advised by the Council officers present at the

de-brief that no source of funds has been identified to appoint an external event manager in the future.

 

However, the 2011 event manager was able to secure $16,000 in sponsorship as well as $4,000 of in-kind sponsorship and $12,000 in income from stall holders and ride commissions. While some accounts are yet to be finalised, it is envisaged that the event will return a profit in the vicinity of $10,000 - $15,000. The event manager is confident that should he continue to organise the festival in future years he will be able to obtain at least the same amount of sponsorship income in subsequent years with the potential for significantly more. This would effectively cover the costs associated with engaging an external event manager. The support of the sponsors - Lend Lease, St Marys Town Centre Association, Vintage FM radio station and the St Marys Band Club was no doubt a crucial factor in the success of this year’s festival.

 

Another positive outcome of the 2011 festival is the enhancement of the working relationship between the St Marys Development Committee and the St Marys Town Centre Association. These two groups have made a commitment to work together more closely in the future in delivering the festival. The St Marys Town Centre Association has sponsored the event for the last two years and is pleased with the opportunities the festival creates for the local Queen Street retailers on the day of the festival. In fact, a number of Queen Street retailers have acknowledged the benefits the festival brings them in terms of additional retail sales. This partnership between these two groups has the potential to successfully deliver the St Marys Spring Festival for many years to come.

 

Conclusion

The St Marys Development Committee has done an admirable job in organising the St Marys Spring Festival for many years. The 2011 approach that saw the engagement of an external event manager working closely with the St Marys Development Committee provides them with the opportunity to continue their close involvement in the festival for many years to come.

 

In recognition of its importance to the local St Marys community, Council has always provided the organisers of the festival with significant in kind support to conduct the event and it will continue to provide the same level of support as detailed in this report in future years.

 

The St Marys Spring Festival has become an institution in St Marys and based on its continued success and how it is embraced by the local community, it is an event that should be continued well into the future.

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on St Marys Spring Festival be received.

2.     The model of the St Marys Development Committee engaging an external event manager to deliver the festival, working in close consultation with both the Committee and the St Marys Town Centre Association, be endorsed as the best option to deliver future St Marys Spring Festivals.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  



Committee of the Whole

 

DELIVERY PROGRAM REPORTS

 

CONTENTS

 

Pecuniary Interests

 

Other Interests

 

Monday October 10 2011

 

Item                                                                                                                                       Page

 

1        Presence of the Public                                                                                                        1

 

2        Council Property - Leasing of Suite 2 at 134-138 Henry Street Penrith to Kapsis & Associates Solicitors

 

3        Senior Staff Matters

 

 


Ordinary Meeting                                                                                               10 October 2011

A Leading City

 

 

1        Presence of the Public

 

Everyone is entitled to attend a meeting of the Council and those of its Committees of which all members are Councillors, except as provided by Section 10 of the Local Government Act, 1993.

A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

 

(a)                the discussion of any of the matters listed below; or

(b)               the receipt or discussion of any of the information so listed.

The matters and information are the following:

 

(a)                personnel matters concerning particular individuals;

(b)               the personal hardship of any resident or ratepayers;

(c)                information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business;

(d)               commercial information of a confidential nature that would, if disclosed:

·                          prejudice the commercial position of the person who supplied it; or

 

·                          confer a commercial advantage on a competitor of the Council; or

 

·                          reveal a trade secret.

 

(e)                information that would, if disclosed, prejudice the maintenance of the law;

(f)                matters affecting the security of the Council, Councillors, Council staff or Council property;

(g)        advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

The grounds on which part of a meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting.

The grounds must specify the following:

(a)                the relevant provision of section 10A(2);

(b)               the matter that is to be discussed during the closed part of the meeting;

(c)                the reasons why the part of the meeting is being closed, including (if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which discussion of the matter in open meeting would be, on balance, contrary to the public interest.

Members of the public may make representations at a Council or Committee Meeting as to whether a part of a meeting should be closed to the public

The process which should be followed is:

 

·         a motion, based on the recommendation below, is moved and seconded

·         the Chairperson then asks if any member/s of the public would like to make representations as to whether a part of the meeting is closed to the public

·         if a member/s of the public wish to make representations, the Chairperson invites them to speak before the Committee makes its decision on whether to close the part of the meeting or not to the public.

·         if no member/s of the public wish to make representations the Chairperson can then put the motion to close the meeting to the public.

The first action is for a motion to be moved and seconded based on the recommendation below.

 

RECOMMENDATION

 

That:

 

A Leading City

 

2        Council Property - Leasing of Suite 2 at 134-138 Henry Street Penrith to Kapsis & Associates Solicitors

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Senior Staff Matters

This item has been referred to Committee of the Whole as the report refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

ATTACHMENTS   

 

 

Date of Meeting:         Monday 10 October 2011

Delivery Program:      A City of Opportunities

Issue:                            Engage our communities by creating opportunities for participation, listening, provide information and responding (10.1)

Report Title:                Event sponsorship proposal

Attachments:               Sponsorship Business Plan for Mamre 100 mile dinner 2011



Ordinary Meeting                                                                                                              10 October 2011

Attachment 1 - Sponsorship Business Plan for Mamre 100 mile dinner 2011

 

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ATTACHMENTS   

 

 

Date of Meeting:         Monday 10 October 2011

Delivery Program:      A Liveable City

Issue:                            Implement effective traffic and parking responses (16.2)

Report Title:                Draft Penrith City Centre Car Parking Strategy

Attachments:               Draft Penrith City Centre Car Parking Strategy



Ordinary Meeting                                                                                                              10 October 2011

Attachment 1 - Draft Penrith City Centre Car Parking Strategy

 

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