Dear Councillor,
In pursuance of the provisions of the Local Government
Act, 1993 and the Regulations thereunder, notice is hereby given that a POLICY
REVIEW COMMITTEE MEETING of Penrith City Council is to be held in the
Passadena Room, Civic Centre, 601 High Street, Penrith on Monday 16 April 2012
at 7:00PM.
Attention is directed to the statement accompanying
this notice of the business proposed to be transacted at the meeting.
Yours
faithfully
Barry Husking
Acting General Manager
BUSINESS
1. LEAVE
OF ABSENCE
Leave of absence
has been granted to:
Councillor Jim Aitken OAM - 16 April
2012 to 11 May 2012 inclusive.
2. APOLOGIES
3. CONFIRMATION
OF MINUTES
Policy Review Committee Meeting - 19 March
2012.
4. DECLARATIONS
OF INTEREST
Pecuniary Interest (The
Act requires Councillors who declare a pecuniary interest in an item to leave
the meeting during discussion of that item)
Non-Pecuniary Conflict of Interest – Significant and Less than
Significant (The Code of
Conduct requires Councillors who declare a significant non-pecuniary conflict
of interest in an item to leave the meeting during discussion of that item)
5. ADDRESSING
THE MEETING
6. MAYORAL
MINUTES
7. NOTICES
OF MOTION TO RESCIND A RESOLUTION
8. NOTICES
OF MOTION
9. DELIVERY PROGRAM REPORTS
10. REQUESTS FOR REPORTS AND MEMORANDUMS
11. URGENT BUSINESS
12. CONFIDENTIAL BUSINESS
POLICY
REVIEW COMMITTEE MEETING
Monday 16 April 2012
table of contents
meeting calendar
confirmation of minutes
DELIVERY program reports
2012
MEETING CALENDAR
January 2012
- December 2012
(adopted
by Council on 21 November 2011)
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TIME
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JAN
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FEB
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MAR
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APRIL
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MAY
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JUNE
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JULY
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AUG
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SEPT
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OCT
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NOV
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DEC
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Mon
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Mon
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Mon
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Mon
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Mon
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Mon
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Mon
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Mon
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Mon
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Mon
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Mon
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Mon
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Ordinary Council Meeting
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7.30pm
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6
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5
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9
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20#@
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3ü
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15∞
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5
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10
(7.00pm)
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20#@
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26
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23v
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21#
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25*
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23
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24^\
(7.00pm)
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19#
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Policy Review Committee
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7.00pm
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7
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4
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2
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13
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3
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13
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19
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16
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30
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8
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12
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Operational
Plan Public Forum
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6.00pm
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Wed
28
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v
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Meeting at which the
Draft Operational Plan for 2012-2013 is endorsed for exhibition
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*
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Meeting at which the Operational Plan for 2012-2013 is
adopted
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#
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Meetings at which
the Operational Plan quarterly reviews are presented
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@
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Delivery Program
progress reports
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^
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Election of
Mayor/Deputy Mayor
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ü
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Meeting at which the
2011-2012 Annual Statements are presented
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∞
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Meeting at which any
comments on the 2011-2012 Annual Statements are presented
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\
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The opportunity may
be taken to move this meeting to the 17 September 2012, should the election
result be declared early.
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The Ordinary Council Election will be held on 8 September 2012
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-
Extraordinary Meetings are held as required.
-
Members of the public are invited to observe meetings of
the Council (Ordinary and Policy Review Committee).
Should you wish to
address Council, please contact the Senior Governance Officer, Glenn Schuil.
OF THE POLICY
REVIEW COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE PASSADENA ROOM,
PENRITH
ON MONDAY 19 MARCH
2012 AT 7:04PM
PRESENT
His Worship the Mayor Councillor Greg Davies, Deputy Mayor
Councillor Jackie Greenow and Councillors Kaylene Allison, Robert Ardill, Mark
Davies, Ross Fowler OAM, Ben Goldfinch, Prue Guillaume (arrived 7:46 pm), Marko
Malkoc, Karen McKeown, Kath Presdee and John Thain.
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APOLOGIES
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PRC 9
RESOLVED on the MOTION of Councillor Jackie Greenow seconded Councillor Ben
Goldfinch that apologies be accepted for Councillor Tanya Davies and from
Councillor Prue Guillaume for her late arrival at the meeting.
|
LEAVE OF ABSENCE
PRC 10 RESOLVED
on the MOTION of Councillor Jackie Greenow seconded Councillor Ben Goldfinch
that Leave of Absence be granted to Councillor Jim Aitken OAM for the period 19
March 2012 to 7 April 2012 inclusive.
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CONFIRMATION OF MINUTES - Policy Review Committee
Meeting - 13 February 2012
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PRC 11
RESOLVED on the MOTION of Councillor John Thain seconded Councillor Marko
Malkoc that the minutes of the Policy Review Committee Meeting of 13 February
2012 be confirmed.
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DECLARATIONS OF INTEREST
Nil.
ADDRESSING THE MEETING
Mr Stacey Fishwick
Item 1
- Panthers Penrith Planning Proposal
Mr Fishwick, representing Panthers Group, spoke in support
of the proposal, outlining the benefits of the proposed development as
providing employment in the local area; economic growth, helping to stimulate
the local economy; capturing significant escape expenditure; and delivering
much needed diverse products and services to Penrith and Western Sydney. Mr
Fishwick also stated that the proposal sets up an urban framework that allows
development to occur in an orderly way. Mr Fishwick emphasised the importance
of working collaboratively on developing marketing, tourism and community
programs to improve outcomes for the Penrith community.
Mr Neil Ingham
Item 1
- Panthers Penrith Planning Proposal
Mr Ingham, consultant to Westfield Limited, spoke in
opposition to the proposal. Mr Ingham stated that the proposal was
inconsistent with the adopted Riverlink Precinct Plan, as too much retail space
was now included in the proposed development. Mr Ingham also raised concerns
that the retail destination would compete with other retail centres in the area
and adversely affect the future of shops in the CBD of Penrith. Mr Ingham
concluded by requesting that the retail element of this proposal be removed
because of competition with the CBD and also because flooding issues had not
yet been resolved.
Mr Simon Rumbold
Item 1
- Panthers Penrith Planning Proposal
Mr Rumbold, consultant to Westfield Limited, spoke against
the proposal. Mr Rumbold stated that the proposed outlet centre would provide
too much retail space, which would have an adverse impact on the Penrith CBD
(High Street) causing major loss of trade, vacancy and reduction in property
values. Mr Rumbold also stated that the development would absorb demand for
many years and would preclude any potential improvement or regeneration of
retailing on High Street.
Mr Tim Blythe
Item 1
- Panthers Penrith Planning Proposal
Mr Blythe, representing Centro Properties, spoke in
opposition to the proposal. Mr Blythe stated that the proposal was
inconsistent with the Penrith City Centre LEP and that the proposed outlet
centre should be located in a commercial zone. Mr Blythe stated that there was
no operational difference between a brand outlet store and a retail store and
that the proposal will undermine the development of the Penrith City Centre as
the principal retail, commercial, cultural and social centre of Penrith.
Councillor Prue Guillaume arrived at the meeting, the time
being 7:46 pm.
Ms Bilinda Errington
Item 1
- Panthers Penrith Planning Proposal
Ms Errington, representing Centro Properties, spoke in
opposition to the proposal, expressing concern that the proposed development
would have an impact on vacancy rates in the Centro shopping centre and the
ability to attract quality retailers to the centre.
Mr Owen Rogers
Item 1
- Panthers Penrith Planning Proposal
Mr Rogers, the current Chairman of Penrith City Centre
Association, spoke against the proposal. Mr Rogers stated that he was
representing local businesses and that the proposal does not support the future
development of High Street and the CBD of Penrith.
The Group Manager – Leadership, Ruth Goldsmith, then
introduced Mr Martin Hill, from Hill PDA, who spoke briefly about the proposed
development and answered questions about the brand outlet proposal from
Councillors.
DELIVERY
PROGRAM REPORTS
A Leading City
|
1 Panthers Penrith Planning
Proposal
|
|
PRC
12 RESOLVED on the MOTION of Councillor Ben Goldfinch seconded Councillor
Ross Fowler OAM that the information contained in the report on Panthers
Penrith Planning Proposal be received.
|
In
accordance with Section 375A of the Local Government Act 1993, a DIVISION was
then called with the following result:
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For
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Against
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Councillor
Ross Fowler OAM
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Councillor
Robert Ardill
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Councillor
Greg Davies
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Councillor
Prue Guillaume
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Councillor
Kaylene Allison
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Councillor
Karen McKeown
|
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Councillor
Kath Presdee
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Councillor
John Thain
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Councillor
Marko Malkoc
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Councillor Mark Davies
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Councillor
Ben Goldfinch
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Councillor
Jackie Greenow
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There being no further business the Chairperson declared the
meeting closed the time being 8:32 pm.
THIS PAGE HAS BEEN LEFT BLANK
INTENTIONALLY
A Leading
City
There were no reports under this
Delivery Program when the Business Paper was compiled
THIS PAGE HAS BEEN LEFT BLANK
INTENTIONALLY
Policy Review Committee Meeting 16
April 2012
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1
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Organisational Communications
Policy
|
|
Compiled by: Carl
Spears, Principal Communications Officer
Authorised
by: Brian
Steffen, Group Manager - Information & Customer Relations
Barbara Magee, Manager - Corporate
Communications & Marketing
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Objective
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We have a say in our future
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Community Outcome
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A Council that involves, informs and responds (10)
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Strategic Response
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Engage our communities by creating opportunities
for participation, listening, provide information and responding (10.1)
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Executive Summary
The current Communications Team was formed approximately two
years ago. In that time, the team has provided advice and helped better align
all internal and external communication with Council’s key organisational
messages and corporate image.
Council’s new brand will be launched in May. Maintaining a
strong and consistent brand identity is imperative and now is an opportune time
to formalise the Communication Team’s role in reviewing Council’s
communications. The new communications policy is an expansion of the previous
media liaison policy.
Background
The Communications Team was formed from the former Media
Liaison Service and Executive Service’s speechwriting function in 2010.
In the ensuing two years, the Communication Team’s service
has expanded and now includes, but is not limited to:
· media liaison
· media and social media monitoring
· media interview and key messaging advice
for senior staff and Mayor
· development and implementation of
communication strategies
· advice and drafting of bulk correspondence
· production of the Community Newsletter
· Network staff newsletter
· use of corporate social media
· drafting of social media strategies
· drafting of speeches
· design of marketing collateral
· drafting of senior officer presentations
· advocacy strategy support
· placing and design of corporate
advertising
The Communications Team also will provide an advisory
service for content on the upgraded internet and intranet websites.
The new Penrith brand will be launched in May. For it to be
successful, it is imperative that it is rolled out strategically in line with
the brand’s guidelines, and with no dilution from its intended use.
The current media liaison policy permits one Officer to talk
to the media, this is the Media Liaison Officer. There are now a number of
Communication Officers in a position to talk to the media on behalf of Council.
Therefore, it is recommended that the former media liaison
policy be updated to better fit the actual practices of Council and encompass
the functions that the Communications Team performs.
The current media liaison policy is:
It is Council Policy that:
1. The Mayor, General Manager and Media Liaison Officer make statements
to the media on behalf of Council.
2. Where considered appropriate Managers may make statements to the
media (within their responsibility) under delegated authority after
consultation with the Media Liaison Officer.
3. Matters of Policy not be discussed with the media until they have
been presented to Council.
The proposed Communications
policy is:
i. Any
Penrith City Council related external or internal communication that is likely
to be seen by 500 or more people, including but not limited to marketing or
publicity collateral, brochures, posters, newsletters, email and correspondence
must be authorised by a Communications Officer.
ii. Only the
General Manager, Mayor, a Communications Officer, or any other officer after
consultation with a Communications Officer, can make comments on behalf of
Council to the media, including posts on social media.
|
RECOMMENDATION
That:
1. The information contained in
the report on Organisational Communications Policy be received
2. The Communications policy
below replaces the former Media Liaison Policy:
i. Any Penrith City
Council related external or internal communication that is likely to be
seen by 500 or more people, including but not limited to marketing or
publicity collateral, brochures, posters, newsletters, email and
correspondence must be authorised by a Communications Officer.
ii. Only
the General Manager, Mayor, a Communications Officer, or any other
officer after consultation with a Communications Officer, can make
comments on behalf of Council to the media, including posts on social
media.
|
ATTACHMENTS/APPENDICES
There are no attachments for
this report.
Policy Review Committee Meeting 16
April 2012
|
2
|
NSW Long Term Transport
Master Plan
|
|
Compiled by: Walter
Sinnadurai, Transportation Planner
Authorised
by: Adam
Wilkinson, Engineering Services Manager
|
Objective
|
We have a say in our future
|
|
Community Outcome
|
A Council that speaks out for Penrith and our
region (9)
|
|
Strategic Response
|
Advocate for the employment, transport, and
infrastructure to ensure the region is sustainable (9.1)
|
Executive Summary
The purpose of this report is to provide Council with an
overview of the State Government’s development of a Long Term Transport Master
Plan, through which Council is invited to provide input and feedback. The
report recommends that Council endorse a detailed submission in response to the
initial Discussion Paper released by Transport for NSW.
Background
The NSW Government’s commitment
to the development of a Long Term Transport Master Plan is welcomed and
supported. The Government has released a Discussion Paper (the NSW Long Term
Transport Master Plan Discussion Paper, February 2012) to prompt debate and
seek input from a broad range of stakeholders on the priorities, issues and
solutions to meet the State’s long-term transport needs.
The Discussion Paper outlines
current transport trends, emerging issues and key challenges facing our State
over the next 20 years and beyond. The Discussion Paper is the first step in
developing the NSW Long Term Transport Master Plan.
The general
structure and content of the Discussion Paper is as follows:
· NSW Government’s
vision for transport
· Aim of
the NSW Long Term Transport Master Plan
· Consultation process.
The
Discussion Paper also outlines the NSW Government’s current actions to improve:
· public
transport in Sydney
· the road
system in Sydney
· transport in regional
NSW.
Finally, the
Discussion Paper poses a series of strategic questions aimed at securing
feedback on the key issues, such as:
· objectives for future
transport in NSW
· challenges for the next
20 years
· transport in Sydney
· regional transport
· freight transport
· funding.
Timeframe
Key dates in
the consultation program include:
· November 2011 – launch of
NSW Long Term Transport Master Plan Process
· December 2011 – advisory
groups commence
· February 2012 –
Discussion Paper and public submissions (closing 27 April)
· March 2012 – Regional
Forums (one to be held in St Marys Community Centre on 23 April)
· June 2012 – Draft NSW
Long Term Transport Master Plan and public feedback
· November 2012 – Final NSW
Long Term Transport Master Plan.
Current Situation
Council has been invited to make
a detailed submission on Transport for NSW’s Discussion Paper, with the
deadline for submissions being 27 April 2012.
Council has engaged the services
of a skilled and experienced consultant, Noel Child, of NG Child &
Associates, to work with Council staff to co-ordinate, develop and deliver an
appropriate response to this Discussion Paper. To this end, formal weekly
meetings are held between Noel Child and Council officers directly involved in
the preparation of the response. A detailed presentation will be made by Noel
Child to this Policy Review Committee Meeting. The draft submission will be
sent under separate cover to all Councillors and CMT prior to this meeting.
Council has previously endorsed a
comprehensive Penrith Integrated Transport and Land Use Strategy (PITLUS) and
Penrith Regional City Infrastructure Strategy (PRCIS), which deals with
fundamental transport and land use challenges for our City. The draft
submission will provide a summary of the key transport elements in the PITLUS
and PRCIS.
Council’s submission will
critically focus on the following key transport principles:
1. Leadership
2. Integration
3. Prioritisation
4. Heavy Rail System Capacity
5. Limitations of a Radial Heavy Rail Network
6. Funding – Government Borrowings
7. Sydney’s Future Airport & Aviation Capacity
8. High Speed Rail.
Council’s submission to the
Discussion Paper focuses on the fundamental principles of transport planning.
It is critical that these fundamental principles are defined as we further
develop a Transport Master Plan for NSW. That said, we have identified the
critical transport services and infrastructures required to support our growing
City. These elements, and the development of a sustainable, integrated
transport system, will be considered with the release of the more detailed
Draft Master Plan expected in June 2012.
Council’s response to the
Discussion Paper will provide initial input to the NSW Long Term Transport
Master Plan. Council will provide additional input and review throughout the
State’s twelve month process of research and consultation with customers, the
community, transport specialists, industry, and all levels of Government.
Next Steps
Subject to in-principle support
being given to the key principles and the draft submission, it is recommended
that Council endorse the draft submission (provided under separate cover),
subject to any amendment, for submission to Transport for NSW by 27 April 2012.
Conclusion
Council’s submission to Transport
for NSW’s Long Term Transport Master Plan Discussion Paper (February 2012) is
an important initial step in having the City’s long term transport needs (both
services and infrastructure) identified and incorporated in the NSW Government’s
Long Term Transport Master Plan.
Our initial submission is focused on highlighting the
fundamental principles of transport planning. Through the release of the Draft
Transport Master Plan (June 2012) further opportunities will be available to
provide a more detailed submission on the critical infrastructure elements and
services which are essential to ensuring an integrated, sustainable transport
network for Penrith City, and indeed Western Sydney.
|
RECOMMENDATION
That:
1. The information contained in the
report on NSW Long Term Transport Master Plan be received
2. Council officers finalise a
submission on the NSW Long Term Transport Master Plan Discussion Paper and
lodge it with Transport for NSW by 27 April 2012.
|
ATTACHMENTS/APPENDICES
There are no attachments for
this report.
Policy Review Committee Meeting 16
April 2012
|
3
|
Western Sydney Regional
Illegal Dumping (RID) Squad
|
|
Compiled by: Tracy
Chalk, Waste and Community Protection Manager
Authorised
by: Tracy
Chalk, Waste and Community Protection Manager
|
Objective
|
We use our resources wisely, and take
responsibility for our levels of consumption
|
|
Community Outcome
|
A City with a smaller ecological footprint (12)
|
|
Strategic Response
|
Respond to the impacts of climate change, by
mitigating and adapting what we do (12.1)
|
Presentation by: Barry Ryan,
Coordinator, RID Squad
Executive Summary
This report and presentation will provide Council with
information on the current status and achievements of the Western Sydney
Regional Illegal Dumping (RID) Squad. The report recommends that the
information and presentation be received with regard to Council exercising its
option to extend the Western Sydney Regional Illegal (RID) Squad Strategic
Alliance Agreement.
Background
The Western Sydney RID Squad was formed in 1999, as a
response to the growing problem of the illegal dumping of waste. The RID Squad
is a partnership between the State Government and local councils aimed at
addressing the illegal dumping of waste material throughout Western Sydney.
Current members of the Strategic Alliance include Bankstown, Baulkham Hills,
Fairfield, Holroyd, Liverpool, Parramatta and Penrith Councils and the Office
of Environment & Heritage (OEH). OEH provides significant funding to the
project to offset operational costs (approximately $60,000 per Council).
Penrith City Council has hosted the RID Squad since its
inception and in 2002 Council took over management of the project. A formal
funding agreement with the project partners was also developed to project
manage the Squad.
Current Situation
Under the NSW
Government’s Reducing Waste Implementation Strategy 2011-2015, five new
focus areas are proposed:
1. Making
it easier for households to separate and recover their waste
2. Making
it easier for businesses to separate and recover their waste
3. Reducing or removing problem wastes to improve resource recovery
and produce environmentally safe recyclable materials
4. Facilitating
investment in waste infrastructure
5. Reducing litter and
combating illegal dumping
The
review predicts an increase in illegal dumping may occur as the waste and
environment levy increases, creating a disincentive for legitimate waste
removal. Illegal dumping undermines legitimate waste operators, damages the
environment, reduces amenity and costs state and local governments tens of
millions of dollars each year to clean up.
The NSW
Government has in place strong waste compliance and enforcement programs to
deter, detect and prosecute illegal dumpers. The Strategy provides a
focus on reducing litter and combating illegal dumping by implementing a
renewed public education campaign about littering, such as the Don’t be a
tosser campaign and conducting training programs and support for
enforcement officers for littering and illegal dumping offences (councils,
regional illegal dumping squads, Sydney Catchment Authority, NSW Police).
The Western Sydney RID Squad is a deterrent program,
utilising an autonomous team of specialised investigation officers, targeting
the illegal disposal of waste throughout Western Sydney. The Squad is unique
in that staff employed by one Council operate across the seven local government
areas, providing a service that would otherwise not be able to be afforded by a
single local council.
Project staff can operate individually, in pairs, or as a
team, to tackle specific waste dumping issues in an area, thereby providing a
service to the community that otherwise would not be able to be provided by an
individual Council.
Significant outcomes of the RID Squad project include:
· It has provided member councils with a
significant resource without all the inherent costs
· Each council is provided with the
ability (which occurs during specific operations) to target a specific area or
/issue with all staff of the Squad
· The community has benefited from the
reduction of illegal dumping
· The community has also benefited through
cost savings derived from the sharing of RID project and staff resources
· Illegally dumped waste that has been
successfully tracked to a responsible person or company is required to be
removed by that person or company, thereby saving the community the costs of
removal and disposal of the waste
Illegal dumping includes illegal landfilling, which is waste
used as fill material with the consent of the owner or occupier of the land but
without the necessary council or Office of Environment and Heritage (OEH)
approvals.
The presentation will provide Council with an overview of
the RID Squad and recent incidents investigated.
Strategic Alliance Agreement
Council is currently a signatory to a strategic alliance
agreement with the six other Councils and OEH to co-operate in the running of
the RID Squad.
The current agreement identifies each party’s responsibility
in regard to co-operation, delegation of authority, role of the Management
Committee, role of the Project Manager and employment of staff.
In regard to illegal dumping being recognised as a focus
area of the Reducing Waste Implementation Strategy 2011-2015 and the
recognised success of the Western Sydney RID Squad, it is recommended that
Council exercises its option to extend the Western Sydney Regional Illegal
(RID) Squad Strategic Alliance Agreement.
|
RECOMMENDATION
That:
1. The information contained in
the report and presentation on the Western Sydney Regional Illegal Dumping
(RID) Squad be received.
2. Council exercise its option to
extend the Western Sydney Regional Illegal (RID) Squad Strategic Alliance
Agreement.
|
ATTACHMENTS/APPENDICES
There are no attachments for
this report.
THIS PAGE HAS BEEN LEFT BLANK
INTENTIONALLY
A Liveable
City
There were no reports under this
Delivery Program when the Business Paper was compiled
THIS PAGE HAS BEEN LEFT BLANK
INTENTIONALLY
A Vibrant
City
There were no reports under this
Delivery Program when the Business Paper was compiled
