CONFIRMED MINUTES

†OF THE POLICY REVIEW COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE PASSADENA ROOM, PENRITH

ON MONDAY 4 JUNE 2012 AT 7:05PM

PRESENT

His Worship the Mayor, Councillor Greg Davies, Deputy Mayor, Councillor Jackie Greenow and Councillors Jim Aitken OAM , Robert Ardill, Kevin Crameri OAM, Mark Davies (arrived 7:11pm), Ross Fowler OAM (arrived 7:11pm), Ben Goldfinch, Marko Malkoc, Karen McKeown, Kath Presdee and John Thain.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Kaylene Allison for the period 28 May 2012 to 8 July 2012 inclusive.

Leave of Absence was previously granted to Councillor Prue Guillaume for the period 4 June 2012 to 15 June 2012 inclusive.

APOLOGIES

PRC 24† RESOLVED on the MOTION of Councillor Ben Goldfinch seconded Councillor Robert Ardill that an apology be received for Councillor Tanya Davies.

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 7 May 2012

PRC 25† RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Robert Ardill that the minutes of the Policy Review Committee Meeting of 7 May 2012 be confirmed.

DECLARATIONS OF INTEREST

Councillor Jim Aitken OAM declared a Pecuniary Interest in Item 2 -Rezoning Application - Land at 17-53 Caddens Road, Kingswood (The Knoll) as he owns property in the area the subject of the report.

DELIVERY PROGRAM REPORTS

 

A Leading City

 

1††††††† Proposed Adjustment of Glenmore Park Suburb Boundary to include Glenmore Park Stage 2†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

PRC 26† RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Jim Aitken OAM

That:

1.†††† The information contained in the report on Proposed Adjustment of Glenmore Park Suburb Boundary to include Glenmore Park Stage 2 be received.

2.†††† Council conduct a community consultation process to ascertain support for the proposed suburb boundary re-alignment between Glenmore Park and Mulgoa, through advertisements and consultation with affected residents and local groups.

3.†††† A further report be brought back to Council on the outcome of the community consultation process in view of submitting a proposal to the Geographical Names Board.

 

 

Having previously declared a Pecuniary Interest in Item 2, Councillor Jim Aitken OAM left the room, the time being 7:09pm.

 

2††††††† Rezoning Application - Land at 17-53 Caddens Road, Kingswood (The Knoll)†††††††††

PRC 27† RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Ben Goldfinch

That:

1.†††† The information contained in the report on Rezoning Application - Land at 17-53 Caddens Road, Kingswood (The Knoll) be received.

2.†††† In accordance with the Environmental Planning and Assessment Act 1979 and Regulation 2000, Council endorse the Planning Proposal Ė Amendments to Penrith Local Environmental Plan 2010 Ė Caddens Knoll (attached separately) and forward it to the Department of Planning and Infrastructure seeking the issue of a Gateway Determination to commence the local environmental plan making process and the exhibition of the Planning Proposal.

3.†††† The General Manager be granted delegation to make any necessary minor changes required to the Planning Proposal before submitting it to the Department of Planning and Infrastructure.

4.†††† A further report be presented to Council following the public exhibition of the draft Planning Proposal advising of the outcomes of the consultation program and any recommendations relating to the adoption of the final Planning Proposal.

 

 

Councillor Mark Davies and Councillor Ross Fowler OAM arrived at the meeting, the time being 7:11pm.

 

3††††††† Digital Local Government Program and Digital Economy Strategy†††††††††††††††††††††††††††††

PRC 28† RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Kath Presdee

That:

1.†††† The information contained in the report on Digital Local Government Program and Digital Economy Strategy be received.

2.†††† Council endorse the development of a Digital Economy Strategy, which will be incorporated into the Community Strategic Plan 2035.

 

A City of Opportunities

 

Councillor Jim Aitken OAM returned to the meeting, the time being 7:14pm.

 

4††††††† Rural Fencing††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

PRC 29† RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor John Thain that the information contained in the report on Rural Fencing be received.

 

5††††††† Sydney over the next 20 years: A Discussion Paper

Sustainability & Planning Manager, Paul Grimson introduced the report and gave a presentation.††††††

PRC 30† RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Kath Presdee

That:

1.†††† The information contained in the report on Sydney over the next 20 years: A Discussion Paper be received.

2.†††† A submission on the Discussion Paper Sydney over the next 20 years be forwarded to the Department of Planning and Infrastructure based on the comments outlined in the report and any additional matters raised by Council.

3.†††† A copy of Councilís submission be provided to all Councillors, local State Members, the Penrith Business Alliance and the Western Sydney Regional Organisation of Councils upon its completion.

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

RR 1††††††††† Castlereagh Road and High Street, Penrith††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

Councillor Kevin Crameri OAM requested a report to the Local Traffic Committee concerning the design of a left turn lane, south bound on Castlereagh Road and High Street, Penrith.

 

 

confidential business

 

1††††††† Presence of the Public

 

PRC 31† RESOLVED on the MOTION of Councillor Marko Malkoc seconded Councillor Robert Ardill that that the press and public be excluded from the meeting to deal with the following matter the time being 7:37pm:

 

 

 

 

A Liveable City

 

2††††††† Grave Digging Services and Internment Fees†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

The meeting moved out of confidential session at 8:04pm and the General Manager reported that after excluding the press and public from the meeting, the Policy Review Committee met in confidential session from 7:37pm to 8:04pm to consider a commercial matter.

 

The General Manager reported that while in confidential session, the Committee resolved the confidential business as follows:

 

CONFIDENTIAL BUSINESS

 

2††††††† Grave Digging Services and Internment Fees†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

PRC 32† RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Kevin Crameri OAM

CW2 That:

1.†††† The information contained in the report on Grave Digging Services and Internment Fees be received.

2.††† Councilís Cemeteries Policy be amended to include a clause that states all grave digging services in Councilís cemeteries be carried out by Councilís preferred contractor selected through a competitive tendering process.

 

3.††† A further report be presented to Council on the future of Council grave digging services, following the expiry of Councilís current contract.

 

There being no further business the Chairperson declared the meeting closed the time being 8:06pm.

 

 

I certify that these 4 pages are the Confirmed Minutes of the Policy Review Committee Meeting of Penrith City Council held on 4 June 2012.

 

 

†††††††††††††††††††††††††††††††††††††† ____________________††††††††††††††† ______________

††††††††††††††††††††††††††††††††††††††††††††††† Chairperson†††††††††††††††††††††††††††††††††††† Date