18 September 2013
Dear Councillor,
In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 23 September 2013 at 7:00PM.
Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.
Yours faithfully
Alan Stoneham
General Manager
BUSINESS
1. LEAVE OF ABSENCE
2. APOLOGIES
3. CONFIRMATION OF MINUTES
Ordinary Meeting - 26 August 2013.
4. DECLARATIONS OF INTEREST
Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)
Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)
5. ADDRESSING COUNCIL
6. MAYORAL MINUTES
7. NOTICES OF MOTION TO RESCIND A RESOLUTION
8. NOTICES OF MOTION AND QUESTIONS ON NOTICE
9. ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES
10. DELIVERY PROGRAM REPORTS
11. REQUESTS FOR REPORTS AND MEMORANDUMS
12. URGENT BUSINESS
13. COMMITTEE OF THE WHOLE
Monday 23 September 2013
table of contents
ADVANCE AUSTRALIA FAIR
STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE
PRAYER
COUNCIL CHAMBER seating arrangements
meeting calendar
confirmation of minutes
PROCEDURE FOR ADDRESSING COUNCIL MEETING
MAYORAL MINUTES
report and recommendations of committees
DELIVERY program reports
ADVANCE AUSTRALIA FAIR
Australians all let us rejoice,
For we are young and free;
We’ve golden soil and wealth for toil;
Our home is girt by sea;
Our land abounds in nature’s gifts
Of beauty rich and rare;
In history’s page, let every stage
Advance Australia Fair.
In joyful strains then let us sing,
Advance Australia Fair.
Beneath our radiant Southern Cross
We’ll toil with hearts and hands;
To make this Commonwealth of ours
Renowned of all the lands;
For those who’ve come across the seas
We’ve boundless plains to share;
With courage let us all combine
To Advance Australia Fair.
In joyful strains then let us sing,
Advance Australia Fair.
Statement of Recognition of Penrith City’s
Aboriginal and Torres Strait Islander
Cultural Heritage
Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.
Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.
We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.
PRAYER
“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life. We come together as representatives of our community to make decisions that will benefit this city and the people within it.
We come not in a spirit of competition, not as adversaries, but as colleagues. Help us to treat each other with respect, with dignity, with interest and with honesty. Help us not just to hear the words we say, but also to hear each others hearts. We seek to be wise in all that we say and do.
As we meet, our concern is for this city. Grant us wisdom, courage and strength.
Lord, help us. We pray this in the name of Jesus Christ our Lord. Amen.”
For members of the
public addressing the meeting
Council Chambers
Executive
Managers
Seating Arrangements
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Executive
Managers
2013 MEETING CALENDAR
January 2013 - December 2013
(adopted by Council 19/11/12)
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TIME |
JAN |
FEB |
MAR |
APRIL |
MAY |
JUNE |
JULY |
AUG |
SEPT |
OCT |
NOV |
DEC |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
Mon |
||
Ordinary Council Meeting |
7.30pm |
|
4 |
|
|
|
|
|
|
23^ü (7.00pm) |
|
|
16 (7.00pm) |
|
25@ |
25 |
29v |
27# |
24 * |
22 |
26@ |
30 |
21∞ |
25#+ |
|
||
Policy Review Committee |
7.00pm |
|
11 |
11 |
15 |
13 |
17 |
8 |
12 |
9 |
14 |
11 |
9 |
|
|
|
|
|
|
|
|
|
|
|
|
v |
Meeting at which the draft corporate planning documents (Community Strategic Plan, Delivery Program, Operational Plan, Resource Strategy) are endorsed for exhibition |
* |
Meeting at which the draft corporate planning documents (Community Strategic Plan, Delivery Program, Operational Plan, Resource Strategy) are adopted |
# |
Meetings at which the Operational Plan quarterly reviews (March and September) are presented |
@ |
Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for June and December) are presented |
^ |
Election of Mayor/Deputy Mayor |
ü |
Meeting at which the 2012-2013 Annual Statements are presented |
∞ |
Meeting at which any comments on the 2012-2013 Annual Statements are presented |
+ |
Meeting at which the Annual Report is presented |
- Extraordinary Meetings are held as required.
- Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).
Should you wish to address Council, please contact the Senior Governance Officer, Glenn Schuil.
OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE
COUNCIL CHAMBERS
ON MONDAY 26 AUGUST 2013 AT 7:34PM
NATIONAL ANTHEM
The meeting opened with the National Anthem.
STATEMENT OF RECOGNITION
His Worship the Mayor, Councillor Mark Davies read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.
PRAYER
The Council Prayer was read by Rev. Neil Checkley.
PRESENT
His Worship the Mayor, Councillor Mark Davies and Councillors Jim Aitken OAM, Bernard Bratusa, Prue Car, Kevin Crameri OAM, Marcus Cornish, Greg Davies, Maurice Girotto, Jackie Greenow OAM, Tricia Hitchen, Karen McKeown, John Thain and Michelle Tormey.
LEAVE OF ABSENCE
Leave of Absence was previously granted to Councillor Ross Fowler OAM for the period 15 August 2013 to 27 August 2013 inclusive.
213 RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Kevin Crameri OAM that an apology be received for Councillor Ben Goldfinch. |
214 RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Marcus Cornish that the minutes of the Ordinary Meeting of 22 July 2013 be confirmed. |
DECLARATIONS OF INTEREST
Councillor Kevin Crameri OAM declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 18 – Development Application 13/0619 at Lot 3139 DP 1168995, Lot
3139 Sinclair Parade Jordon Springs for a Proposed Torrens Title Subdivision Creating 210 Residential Lots and 1 Residue Lot with New Roads and Associated Earthworks and Civil
Works Applicant: Maryland Development Company Pty Ltd; Owner: St Marys Land Ltd as he owns land in the vicinity of the area subject to the report.
Ms Suzy Bechaye
Item 2 – Development Application 12/0721 Childcare centre at Lot B DP389004 & Lot A DP389004 (No. 168-170) Stafford Street, Penrith
Ms Bechaye, an affected person, spoke in opposition to the recommendation for the approval of the development application. Ms Bechaye presented to Councillors documents showing car parking and traffic diagrams with respect to the subject development. Ms Bechaye raised concerns with respect to accumulated traffic, insufficient car parking spaces and toilets, the provision of safe drop-off and collection periods, noise accumulation given that there is also another child care centre in the vicinity of the proposed development and the possible non-compliance with sun-safety regulations of the child care centre’s operations with regards to outdoor play. Ms Bechaye also stated that she does not believe that the proposal is required in the area.
Mr Glen Harris
Item 4 – Development Application 13/0310 Proposed Community facility 90 Place Child Care Centre and Hall (No. 13-40) Bangalla Parade, Glenmore Park
Mr Harris, a concerned resident, spoke in support for the recommendation for the refusal of the proposed development application. Mr Harris stated that he was happy with the proposed recommendation and indicated two further issues for the Council to consider. These issues included the traffic flow issues arising from the median strip that does not allow right turns into Bangalla Parade and issues with respect to the management of over flow parking in the vicinity of the development application given that there is no parking in Bradley Street.
Ms Jessie Richter
Item 4 – Development Application 13/0310 Proposed Community facility 90 Place Child Care Centre and Hall (No. 13-40) Bangalla Parade, Glenmore Park
Ms Richter, an affected person, spoke in support for the recommendation for the refusal of the proposed development application. Ms Richter raised concerns about the child and teacher ratios, car parking availability, noise pollution and the increased high traffic volume and risks relating to safe traffic movement. Ms Richter indicated that the proponents proposed solutions to some of the issues are not realistic and by practice these issues cannot be remedied. Drop-off turnaround time is also an issue with respect to car parking and traffic flow. Ms Richter believed that the location of the proposed development is not suitable and not fitting with the surrounding environment.
Ms Danielle Sultana
Item 4 – Development Application 13/0310 Proposed Community facility 90 Place Child Care Centre and Hall (No. 13-40) Bangalla Parade, Glenmore Park
Ms Sultana, an affected person, spoke in support for the recommendation for the refusal of the proposed development application. Ms Sultana indicated that the noise pollution that will be created by the proposed development will affect the lifestyle of the neighbouring residents. She believes that the acoustic report is not sufficient and does not effectively respond to the realities involved with dropping-off and picking-up children. She also expressed her concerns about pedestrian safety with the increased traffic flow that will arise from the proposed development. Ms Sultana believed that the proposed child care centre is in the wrong location.
Mr Geoff Brown
Item 6 – Draft Structure Plan for the Broader Western Sydney Employment Area – Draft Submission
Mr Brown, an affected person, spoke in opposition to the recommendation. Mr Brown highlighted issues relating to the negative impacts that the Broader Western Sydney Employment Area may have on the environment. He raised issues relating to the impacts on wildlife and raised concerns relating to the ecological impact that development may have on the surrounding environment.
216 RESOLVED on the MOTION of Councillor Michelle Tormey seconded Councillor Maurice Girotto that an extension of time be granted to enable the speaker to complete his address, the time being 8:18pm. |
Mr Brown concluded by expressing other issues relating to the effects of increased traffic flow in the area and the potential loss of rural lands and the rural and heritage characteristics of the surrounding environment.
Mr Geoff Brown
Item 18 – Development Application 13/0619 at Lot 3139 DP 1168995, Lot 3139 Sinclair Parade Jordon Springs for a Proposed Torrens Title Subdivision Creating 210 Residential Lots and 1 Residue Lot with New Roads and Associated Earthworks and Civil Works
Mr Brown, an interested citizen, spoke in opposition to the recommendation for the approval of the development application. He raised issues about the fracturing of the Cumberland Conservation Corridor, Bushfire Risks resulting from the development and the increased traffic that may result. Mr Brown also referred to Council’s position in supporting conservation corridors.
217 RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Marcus Cornish that Standing Orders be resumed, the time being 8:33pm. |
Mayoral Minutes
2 The passing of Terry Heidtmann Councillors Jim Aitken OAM, John Thain and Greg Davies spoke in support of the Mayoral Minute. |
218 RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Jim Aitken OAM that the Mayoral Minute on The passing of Terry Heidtmann be received. The meeting observed a minute’s silence at 8:38pm. |
1 Report and Recommendations of the Policy Review Committee Meeting held on 12 August 2013 |
220 RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Greg Davies that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 12 August, 2013 be adopted. |
2 Report and Recommendations of the Local Traffic Committee Meeting held on the 5 August 2013. |
221 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Tricia Hitchen that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 5 August, 2013 be adopted. |
222 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Marcus Cornish that Items 4 and then 2 of the Delivery Program be considered first. |
DELIVERY PROGRAM REPORTS
Outcome 1 - We can work close to home
Councillor Tricia Hitchen left the meeting, the time being 9:05pm.
Councillor Tricia Hitchen returned to the meeting, the time being 9:06pm.
4 Development Application 13/0310 Proposed Community Facility 90 Place Child Care Centre and Hall (No.38-40) Bangalla Parade, Glenmore Park Applicant: Hazzouri Melham; Owner: Lensworth Glenmore Park Pty Ltd |
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223 RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report on Development Application 13/0310 Proposed Community Facility 90 Place Child Care Centre and Hall (No.38-40) Bangalla Parade, Glenmore Park be received. 2. Development Application 13/0310 Proposed Community Facility 90 Place Child Care Centre and Hall (No.38-40) Bangalla Parade, Glenmore Park be refused for the following reasons: 1 A) The application is not satisfactory for the purpose of Section 79C(1)(a)(i) of the Environmental Planning and Assessment Act as the proposal is inconsistent with the following provisions of Penrith Local Environmental Plan 188: Clause 12 Land use arrangement (1) Subject to this clause, the council shall not consent to any development on land to which this plan applies unless the type and location of development is generally in accordance with any development control plan applying to the land.
The location of the proposed development is not in accordance with Penrith Development Control Plan 2006.
2 B) The application is not satisfactory for the purpose of Section 79C(1)(a)(iii) of the Environmental Planning and Assessment Act as the proposal is inconsistent with the following provisions of Penrith Development Control Plan 2006:
i) The application has not satisfied Council with respect to the requirements for location criteria, car parking and amenity of residents of the neighbouring properties.
3 C) The application is not satisfactory for the purpose of Section 79C(1)(b) of the Environmental Planning and Assessment Act 1979 as it has not been demonstrated the likely impacts of the development can be satisfactorily mitigated. These impacts particularly relate to traffic, vehicle parking, noise and privacy.
4 D) The application is not satisfactory for the purpose of Section 79C(1)(c) of the Environmental Planning and Assessment Act 1979 as it has not been demonstrated through compliance with the relevant provisions that the site is suitable for the proposed development.
5 E) The application is not satisfactory for the purpose of Section 79C(1)(e) of the Environmental Planning and Assessment Act as the proposal is not in the public interest.
3. Those making submissions to be advised of Councils decision. 4. Comments relating to the ‘No Right Turn’ on the median strip into Bangalla Parade and the ‘No Parking’ on Bradley Street form part of the reasons relating to Council’s refusal of the Development Application 13/0310. In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:
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2 Development Application 12/0721 Childcare centre at Lot B DP389004 & Lot A DP389004 (No.168-170) Stafford Street, Penrith Applicant: Nor'side Investments Pty Ltd; Owner: Nor'side Investments Pty Ltd |
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224 RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Kevin Crameri OAM that the matter be deferred to a future Ordinary Council meeting. In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:
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1 Tender Reference 12/13-16, Provision of Childcare Cleaning Services |
225 RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Marcus Cornish That: 1. The information contained in the report on Tender Reference 12/13-16, Provision of Childcare Cleaning Services be received. 2. A contract for the provision of childcare cleaning for a period of three (3) years, with an option to extend for a further two (2) by one (1) year periods, subject to satisfactory performance, be awarded to Academy Services (NSW) Pty Ltd for the annual cost of $349,843.20.
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Outcome 2 - We plan for our future growth
3 Development Application 13/0339 Proposed 2 Storey dwelling over garage and front fence at Lot 2 D1165374 (No.127) River Road, Emu Plains Applicant: Gregory and Crystal Lloyd; Owner: Gregory and Crystal Lloyd |
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226 RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Greg Davies That: 1. The information contained in the report on Development Application 13/0339 Proposed 2 Storey dwelling over garage and front fence at Lot 2 D1165374 (No.127) River Road, Emu Plains be received 2. The SEPP 1 variations relating minimum landscaped area, building envelope and maximum external wall height be supported. 3. DA13/0339 for a multilevel dwelling consisting of three storeys at 127 River Road EMU PLAINS NSW 2750, be approved subject to the attached conditions: 3.1 A001 Approved plans that are architecturally drawn A008 Works to BCA requirements A019 Occupation Certificate A046 Obtain a Construction Certificate D001 Implement approved sediment & erosion control measures D007 Filling of land D009 Covering of waste storage area D010 Appropriate disposal of excavated or other waste E001 BCA compliance F006 Water tank & nuisance H001 Stamped plans H002 All forms of construction H009 Cut/fill details H022 Survey H030 Roof finishes H036 Rainwater tank H037 Safe supply of water from catchment H038 Connection of rainwater tank supply H039 Rainwater tank pumps H041 Hours of Work K202 Road act K208 Stormwater K215 Flooding K217 Flooding K218 Flooding K402 Flooding K403 Flooding K501 Roads Authority L008 Tree Preservation Order P002 Fees associated with Council land Q01F Notice of Commencement of Appointment of PCA Q05F Occupation/Compliance Certificate
Special Conditions 3.2 Privacy (ground floor terrace) - The North eastern side and South western side of the ground floor terrace are to be provided with a fixed timber louvre privacy screen, angled so as to prevent downward viewing into adjoining dwellings and adjoining private open spaces. Screening shall be constructed to a minimum height of 1.8m above finished floor level of the terrace. Details are to be provided prior to the issue of a construction certificate 3.3 Privacy (ground floor alfresco) – To reduce impacts on privacy and overlooking from the rear alfresco, appropriate measures are to be installed to prevent viewing from the alfresco into adjoining dwellings and adjoining private open spaces. These measures may include fixed privacy screening, mature landscaping or a combination of both. Details are to be provided prior to the issue of a construction certificate. 3.4 Privacy (first floor balcony) - The first floor balcony is to be provided with a fixed timber louvre privacy screen, angled so as to prevent downward viewing into adjoining dwellings and adjoining private open spaces. Screening must be located on the South west elevation and shall be constructed to a minimum height of 1.6m above finished floor level of the balcony. Details are to be provided prior to the issue of a construction certificate. 3.5 Privacy (first floor terrace) - The North eastern and South western elevations of the first floor terrace are to be provided with a fixed timber louvre privacy screen, angled so as to prevent downward viewing into adjoining dwellings and adjoining private open spaces. Screening shall be constructed to a minimum height of 1.6m above finished floor level of the terrace. Details are to be provided prior to the issue of a construction certificate. 3.6 Privacy (living room windows) - To reduce impacts on privacy and overlooking into adjoining properties, the living room windows on the North Eastern elevation shall be provided with fixed obscure glazing up to 1.5m above finished floor level. 3.7 Vehicular access - Prior to the issue of a Construction Certificate the Certifying Authority shall ensure that vehicular access and driveway gradients are in accordance with AS 2890.1 and Penrith City Council’s Development Control Plan. In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:
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5 Development Application 13/0595 residential alterations and additions - ground floor addition at Lot 775 DP 717440 (No. 4) Fernview Place, Cranebrook Applicant: Darren and Melissa Scott; Owner: Darren and Melissa Scott |
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227 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish That: 1. The information contained in the report on Development Application 13/0595 residential alterations and additions - ground floor addition at Lot 775 DP 717440 (No. 4) Fernview Place, Cranebrook be received. 2. The submitted SEPP 1 be supported. 3. DA13/0595 for a Development Application 13/0595 residential alterations and additions - ground floor addition at Lot 775 DP 717440 (No. 4) Fernview Place, Cranebrook NSW be approved subject to the attached conditions: 3.1 A001 Approved plans that are architecturally drawn A008 Works to BCA requirements A019 Occupation Certificate A046 Obtain a Construction Certificate D001 Implement approved sediment & erosion control measures D007 Filling of land D009 Covering of waste storage area D010 Appropriate disposal of excavated or other waste E001 BCA compliance E005 Smoke detector (amended) F006 Water tank & nuisance H001 Stamped plans H009 Cut/fill details H022 Survey H030 Roof finishes H041 Hours of Work K016 K041 Bond L008 Tree Preservation Order P002 Fees associated with Council land Q01F Notice of Commencement of Appointment of PCA Q05F Occupation/Compliance Certificate
In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:
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6 Draft Structure Plan for the Broader Western Sydney Employment Area - Draft Submission |
228 RESOLVED on the MOTION of Councillor Michelle Tormey seconded Councillor Jim Aitken OAM That: 1. The information contained in the report on Draft Structure Plan for the Broader Western Sydney Employment Area - Draft Submission be received. 2. Council endorse the attached submission on the draft Structure Plan for the Broader Western Sydney Employment Area, together with any additional critical issues identified by Councillors, as the basis of a final submission to be forwarded to the Department of Planning and Infrastructure. 3. A formal representation be prepared to the Minister for Western Sydney, Mr Barry O’Farrell MP. 4. A copy of the final submission be forwarded to all Councillors. 5. A copy of the final submission be forwarded to the Local State Members for Mulgoa, Penrith and Camden. 6. The Council’s submission include a reference to the need to have a whole-of-catchment flooding analysis and a study of the broader environmental flow impacts of the development of the Broader Western Sydney Employment Area (BWSEA), including that portion of the catchment downstream of BWSEA. |
18 Development Application 13/0619 at Lot 3139 DP 1168995, Lot 3139 Sinclair Parade Jordan Springs for a Proposed Torrens Title Subdivision Creating 210 Residential Lots and 1 Residue Lot with New Roads and Associated Earthworks and Civil Works Applicant: Maryland Development Company Pty Ltd; Owner: St Marys Land Ltd Councillor Greg Davies left the meeting, the time being 9:41pm. Councillor Marcus Cornish left the meeting, the time being 9:43pm. Councillor Marcus Cornish returned to the meeting, the time being 9:45pm. Councillor Prue Car left the meeting, the time being 9:46pm. Councillor Greg Davies returned to the meeting, the time being 9:46pm. Councillor Prue Car returned to the meeting, the time being 9:52pm. Councillor Prue Car left the meeting, the time being 9:59pm. Councillor Prue Car returned to the meeting, the time being 10:00pm. |
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A MOTION was MOVED by Councillor Kevin Crameri OAM seconded by Councillor Michelle Tormey That: 1. The information contained in the report on Development Application 13/0619 at Lot 3139 DP 1168995, Lot 3139 Sinclair Parade Jordan Springs for a Proposed Torrens Title Subdivision Creating 210 Residential Lots and 1 Residue Lot with New Roads and Associated Earthworks and Civil Works be received. 2. A site inspection be undertaken of the residual area that has been deferred being the north-eastern corner of the development site. 3. Development Application No.13/0619 for the proposed Torrens Title subdivision creating 210 residential lots and one (1) residue lot with new roads and associated earthworks and civil works at Lot 3139 DP 1168995, Lot 3139 Sinclair Parade Jordan Springs be determined by granting a partial consent in accordance with Section 80(4)(b) of the Environmental Planning and Assessment Act, 1979 except for the north-eastern corner of the development site subject to the following conditions.
Standard Conditions
3.1 A001 Approved plans that are architecturally drawn A005 Approval Body’s consent (for Integrated DA’s) A041 Construction in bushfire areas A042 Asset protection zones in bushfire areas A044 Compliance with NSW Rural Fire Service conditions of consent A046 Obtain Construction Certificate before commencement of works B005 Mud/Soil C003 Uncovering relics D005 No filling without prior approval D06A Approval for bulk earthworks/major filling operations D009 Covering of waste storage area D010 Appropriate disposal of excavated or other waste G001 Installation of services and service clearance (subdivision) H01F Stamped plans & erection site notice 2 H002 All forms of construction K101 Works at no cost to Council K201 Sediment & Erosion Control – CC approval K202 Roads Act – Minor roadworks K205 Construction Certificate for Subdivision Works K206 Road design criteria table K207 Road Safety Audit K213 Water Quality K224 Inter-allotment drainage K225 Bus Stops K301 Sediment & Erosion Control - Installation K304 Matters to be addressed prior to commencement of Subdivision Works K401 Erosion and sediment control K404 Services - Underground K405 Street Lighting K407 Major Filling K408 Soil testing - Subdivisions K503 Stormwater Compliance K504 Restriction as to User and Positive Covenant K507 Linemarking & Signage K510 Street Signs K511 Bond for final wearing course K513 Maintenance Bond K514 Subdivision Compliance documentation L002 Landscape construction L005 Planting of plant material L006 AS requirements L009 Tree Preservation Order (for subdivision) M001 Prior to subdivision work M008 Linen Plan M009 88B Instrument M014 Surveyors certificate P001 Costs P002 Fees associated with Council land Q001 Notice of Commencement & Appointment of PCA1 Q008 Subdivision Certificate
Special Conditions
3.2 The applicant shall at all times comply with the Bush Fire Safety Authority issued by NSW Rural Fire Service (Ref D13/1417 DA 13070188008 MA) dated 2 August 2013 and the following conditions:
Asset Protection Zones The intent of measures is to provide sufficient space and maintain reduced fuel loads so as to ensure radiant heat levels of buildings are below critical limits and to prevent direct flame contact with a building. To achieve this, the following condition shall apply:
(a) At the issue of Subdivision Certificate and in perpetuity each lot shall be managed in accordance with Table 1 of Eco Logical’s Bush Fire Assessment Report, reference 09SUTBUS-001, dated 18/6/2013 as an Inner Protection Area (IPA) as outlined within Section 4.1.3 and Appendix 5 of ‘Planning for Bush Fire Protection 200’ and the NSW Rural Fire Service’s document ‘Standards for Asset Protection Zones”,
Water and Utilities The intent of measures is to provide adequate services of water for the protection of buildings during and after the passage of a bush fire, and to locate gas and electricity so as not to contribute to the risk of fire to a building. To achieve this, the following condition shall apply:
(b) Water, electricity and gas are to comply with Section 4.1.3 of ‘Planning for Bush Fire Protection 2006’.
Access The intent of measures for public roads is to provide safe operational access to structures and water supply for emergency services, while residents are seeking to evacuate from an area. To achieve this, the following condition shall apply:
(c) Public roads shall comply with Section 4.1.3(1) of ‘Planning for Bush Fire Protection 2006’, except in the instance of providing a public perimeter road.
3.3 Construction for any future dwellings should consider the BAL map (Figure 4) supplied by Eco Logical’s Bush Fire Assessment Report, referenced 09SUTBUS-000, dated 18/6/2013.
3.4 The applicant shall at all times comply with the concurrence issued NSW Roads and Maritime Services (RMS) (Ref SYD13/00741 (A4830590)) dated 17 July 2013 and the following conditions:
(a) All works/regulatory signposting associated with the proposed development are to be at no cost to RMS.
(b) The developer shall be responsible for all public utility adjustment/relocation works, necessitated by the above work and as required by the various public utility authorities and/or their agents.
(c) Detailed design plans and hydraulic calculations of any changes to the stormwater drainage system are to be submitted to RMS for approval prior to the commencement of any works.
Details should be forwarded to: The Sydney Asset Management Roads and Maritime Services P O Box 973 PARRAMATTA CBD 2124
A plan checking fee will be payable and a performance bond nay be required before RMS’s approval is issued. With regard to the Civil Works requirement please contact the RMS’s Project Engineer, External Works Ph : 8849 2114 or Fax : 8849 2766.
(d) Any proposed temporary/partial road closures will require the applicant to apply for a Road Occupancy Licence (Form C & D) by contacting the Transport Management Centre’s Planned Incidents Unit on (02) 8396 1513 during office hours (8am – 4pm) or 131 700 after hours.
The applicant will be required to submit the Road Occupancy Licence forms/traffic management plan at least 10 working days prior to the start of works. Plans should be forwarded to the Supervisor Planned Incidents Unit, Transport Operations, Transport Management Centre or on facsimile (02) 8396 1530.
If it is intended to undertake road opening work, the applicant will need to obtain a Road Opening Licence. Details can be obtained from RMS’s Sydney Projects Section, Parramatta (Ph: 8849 2496).
(e) The design and construction of the left-in/left –out intersection and median on The Northern Road shall be in accordance with RMS’s requirements. Details of these requirements should be obtained from RMS’s Project Services Manager, Traffic Projects Section, Parramatta (PH: 8849 2496).
Detailed design plans of the proposed civil works are to be submitted to RMS for approval prior to the commencement of any road works.
A plan checking fee (amount to be advised) and lodgement of a performance bond may be required from the applicant prior to the release of the approved road design plans by RMS.
The developer may be required to enter into a Works Authorisation Deed (WAD) for the abovementioned works. Please note that the Works Authorisation Deed (WAD) will need to be executed prior to the RMS’s assessment of the detailed civil design plans.
(f) All ingress/egress to the subdivision shall only be left turn movements into/from The Northern Road.
(g) All construction vehicles are to be contained wholly within the site and vehicles must enter the site before stopping. A construction zone will not be permitted on The Northern Road.
(h) All vehicle ingress/egress to/from the subdivision shall be from the internal road network. Vehicular access to individual lots is not permitted from The Northern Road.
(i) If not already in place, full time “No Stopping” restrictions are to be implemented along the full The Northern Road frontage of the development site. Prior to the installation of the parking restrictions the applicant is to contact RMS’s Traffic Engineering Services.
(j) The layout of the proposed car parking areas associated with the subject development (including driveways, grades, turn paths and sight distance requirements) should be in accordance with AS 2890.1-2004 and AS 2890.2-2002 for heavy vehicle usage.
(k) The swept path of the longest vehicle (including garbage trucks) entering and existing the subject subdivision, as well as manoeuvrability through the subdivision, shall be in accordance with AUSTROADS. In this regard, plans shall be submitted to Council for approval which shows that the proposed development complies with this requirement.
(l) The car parking provision is to be to Council’s satisfaction.
(m) A Construction Traffic Management Plan detailing construction vehicle routes, number of trucks, hours of operation, access arrangements and traffic control should be submitted to Council prior to the issue of the Construction Certificate.
(n) The proposed development will generate additional pedestrian movements in the area. Consideration should be given to ensuring pedestrian safety, particularly along The Northern Road..
3.5 The development shall be carried out in accordance with the procedures set out in the Western Precinct Contamination Management Plan and the conditions and procedures set out in the Site Audit Statements relating to the Western Precinct.
3.6 All bicycle path construction is to be in accordance with the relevant provisions of the RTA’s NSW Bicycle Guidelines and AUSTROADS Guide to Traffic Engineering Practice – Part 14 Bicycles.
3.7 Approval is granted for the removal of trees within the property boundaries only. Tree protection measures shall be provided in accordance with Section 2.6 Landscape of the Penrith Development Control Plan 2006 to trees likely to be affected by the proposal.
3.8 To ensure compliance with the principles of Crime Prevention Through Environmental Design, the following should be applied to enhance the safety and security of all users of this development and minimise the crime risk associated with this development:
(a) Lighting
· All street lighting shall be designed in accordance with Council’s Public Domain Lighting Policy and relevant Australian Standards and requirements. · Lighting must be of sturdy construction and vandal resistant. · All pedestrian and cycle networks shall be well lit in accordance with the abovementioned standards. · The location and design of lighting should take into account all vegetation and landscaping that may reduce the effectiveness of lighting or act as an entrapment spot, including street trees. · Proposed bus stops must be well-lit in accordance with Australian Standards to provide safe night-time travel for users. · Street lighting shall be provided to the cul-de-sac Road No.4 the potential pedestrian linkage onto Road No. 303 and Road No. 8 to ensure a safe path of night-time travel and to enable bus drivers to view pedestrians approaching the road.
(b) Landscaping
· Low level planting and high canopied vegetation shall be provided to public spaces intended for passive/active uses (including parks, reserves, walking paths, cycle paths, bus stops) to promote good levels of surveillance and minimise concealment opportunities through effective landscaping. is recommended. Dense shrubs must be avoided, particularly near public seating and walking paths. · The proposed street trees should not obstruct sightlines for pedestrians or vehicles. · Orientate residential frontages facing the park directly onto surrounding residential streets to increase casual surveillance of the area.
(c) Vandalism/graffiti
· Graffiti resistant coatings must be applied to the rear fence along The Northern Road boundary to assist in the prompt removal of graffiti. · Street/park furniture (i.e. seating, bus shelters, bins) and play equipment shall utilise vandal resistant treatments and should be constructed of sturdy materials to minimise opportunities for malicious damage, graffiti, vandalism and theft. Graffiti resistant coatings must be applied to any surfaces subject to graffiti to assist with removal. · Position park furniture and playground equipment in locations with good levels of surveillance to minimise the risk of vandalism or other forms of antisocial behaviour, particularly at night.
3.9 Prior to the issue of an Engineering Construction Certificate, the applicant shall submit to Council the following information: · Two copies of the archaeological document that outlines the found artefacts on the site. · Details in relation to the storage of the found artefacts · Information in relation to interpretation on-site of the found artefacts. This Interpretation strategy is to be approved by Council prior to the release of Engineering Construction Certificate.
The final Interpretation elements incorporated into the overall site such as adjacent to the Lake Area, is to be installed and approved by Council prior to the release of linen plans.
3.10 The soil salinity management measures outlined within the Western Precinct Plan must be implemented during construction. The measures and recommendations outlined in the Salinity Review prepared by Geotech Testing Pty Ltd Ref 7508/23-AA Final Revised dated 8 March 2012 are to be adopted and implemented as a part of the development.
3.11 Dust suppression techniques are to be employed during construction to reduce any potential nuisances to surrounding properties.
3.12 All soil material stockpiled for future use on the site is to be stored in such a manner so as to minimise dust.
3.13 Construction works shall be carried out in accordance with the NSW Department of Environment and Climate Change’s (2009) “Interim Construction Noise Guideline.
3.14 All construction works that involve the use of heavy vehicles, heavy machinery and other equipment likely to cause offence to adjoining properties, are restricted to the following hours in accordance with the NSW Department of Environment and Climate Change’s (2009) “Interim Construction Noise Guideline”:
§ Mondays to Fridays, 7am to 6pm § Saturdays, 7am to 1pm (if inaudible on neighbouring residential premises), otherwise 8am to 1pm § No work is permitted on Sundays and Public Holidays.
Other construction works that are carried out inside a building that do not involve the use of equipment that emits noise are not restricted to the construction hours stated above.
The provisions of the Protection of the Environment Operations Act 1997 in regulating offensive noise also apply to construction works.
3.15 For development within Stage 3C1, noise levels from or in the premises shall not exceed the relevant noise criteria detailed in ‘Lend Lease Stage 3 Development Jordan Springs: Noise Impact Assessment’ prepared by Sinclair Knight Merz (SKM) and dated 19 July 2011. The recommendations provided in the above-mentioned acoustic report shall be implemented and incorporated into the design and construction of future dwellings on the site and (where relevant) shall be shown on plans accompanying the Construction Certificate application.
The provisions of the Protection of the Environment Operations Act 1997 apply to the development, in terms of regulating offensive noise.
3.16 Prior to the issue of a Subdivision Certificate, a Section 88B restrictive covenant in accordance with the Conveyancing Act, 1919 is to be registered against the new land titles for those lots marked as “Noise attenuation required to dwelling” on the site plans titled “Village 3C1 DA Building Envelope Plan Sheet A, Issue A” and “Village 3C1 DA Building Envelope Plan Sheet B, Issue A”, that:
· refers to the ‘Lend Lease Stage 3 Development Jordan Springs: Noise Impact Assessment’ prepared by Sinclair Knight Merz (SKM) and dated 19 July 2011 · stipulates the noise criteria as outlined in the above document and ensures that it be achieved · provides advice on the mechanisms required for that lot to meet the criteria (including a reference to Section 6.0 of the above Report).
3.17 Under Section 138 of the Roads Act, a Roads Act approval from the Roads and Maritime Service is to be obtained for the intersection works at The Northern Road and Road No 1.
3.18 Temporary on-site detention and erosion and sediment control basins shall be provided generally on accordance with the concept plans lodged for the development approval prepared by J Wyndham Prince, reference 9343/02 sheets DA01 – DA21, revision B, dated 18/06/2013
Engineering plans and supporting calculations for the on-site detention system are to be prepared by a qualified Hydrologic/Hydraulic Engineer and shall accompany the application for a Construction Certificate.
An operation and maintenance manual shall be approved by the Certifying Authority as part of the Construction Certificate documentation.
Prior to the issue of a Construction Certificate the Certifying Authority shall ensure that the on-site detention system has been designed in accordance with Penrith City Council’s Design and Construction Guidelines and Construction Specification for Civil Works.
3.19 Prior to the issue of a Construction Certificate a Construction Traffic Management Plan detailing construction vehicle routes, number of trucks, hours of operation, access arrangements and traffic control shall be submitted to Penrith City Council.
3.20 Prior to the issue of a Construction Certificate the Certifying Authority shall ensure that the design of the roundabout at the intersection of Road No’s 1 & 303 complies with Austroads guidelines. The roundabout is to incorporate pedestrian refuge facilities and bicycle crossing facilities. The provision of irrigation and drainage for landscaping is also to be incorporated.
3.21 Prior to the commencement of works a copy of the pavement design report is to be submitted to Penrith City Council.
3.22 Prior to the issue of a Subdivision Certificate, the Principal Certifying Authority shall ensure that all works relating to the utility service lead in works within public road reserves have been inspected and approved by Penrith City Council.
3.23 Prior to the issue of a Subdivision Certificate the treatment of the intersection of The Northern Road / Road No 1 shall be constructed to the satisfaction of the Roads & Traffic Authority and Penrith City Council.
3.24 Prior to the issue of the Subdivision Certificate street trees are to be planted in accordance with the street tree plans numbered WPv3C1STPa & WPv3C1STPb, issue A, dated 16/06/2013
3.25 The temporary on-site detention system and erosion and sediment control system shall be maintained by the person/company with the benefit of the development consent in accordance with the Operation and Maintenance Manual prepared by J Wyndham Prince, reference ‘Jordan Springs Stage 3C1 – Interim Detention and Sediment Basins Operation and Maintenance Manual’, until development runoff is diverted into the ultimate water quality / detention system and the temporary system has been decommissioned. A minimum 12 month maintenance period
3.26 A suitable fence between the eastern perimeter road and Regional Park is to be provided in consultation and agreed to by National Parks and Wildlife Service unless otherwise agreed to (in writing).
Advisory Condition
3.27 The site is subject to the provisions of the St Marys Penrith Planning Agreement, as amended. The applicant is reminded of the obligations under the Planning Agreement with regard to the delivery of certain infrastructure and services as part of the development of the Western Precinct. All works shall be carried out in accordance with the requirements of the St Marys Penrith Planning Agreement, as amended.
4. Those who made a submission be advised of Council’s decision.
229 An AMENDMENT was MOVED by Councillor Jim Aitken OAM seconded Councillor Marcus Cornish That: 1. The information contained in the report on Development Application 13/0619 at Lot 3139 DP 1168995, Lot 3139 Sinclair Parade Jordan Springs for a Proposed Torrens Title Subdivision Creating 210 Residential Lots and 1 Residue Lot with New Roads and Associated Earthworks and Civil Works be received. 2. Council form the opinion that the subject application does not have a ‘significant effect’ on threatened species, population or an ecological community as outlined within the body of this report. 3. Development Application No.13/0619 for the proposed Torrens Title subdivision creating 210 residential lots and one (1) residue lot with new roads and associated earthworks and civil works at Lot 3139 DP 1168995, Lot 3139 Sinclair Parade Jordan Springs be determined by granting a partial consent in accordance with Section 80(4)(b) of the Environmental Planning and Assessment Act, 1979 except for the north-eastern corner of the development site subject to the following conditions.
Standard Conditions
3.1 A001 Approved plans that are architecturally drawn A005 Approval Body’s consent (for Integrated DA’s) A041 Construction in bushfire areas A042 Asset protection zones in bushfire areas A044 Compliance with NSW Rural Fire Service conditions of consent A046 Obtain Construction Certificate before commencement of works B005 Mud/Soil C003 Uncovering relics D005 No filling without prior approval D06A Approval for bulk earthworks/major filling operations D009 Covering of waste storage area D010 Appropriate disposal of excavated or other waste G001 Installation of services and service clearance (subdivision) H01F Stamped plans & erection site notice 2 H002 All forms of construction K101 Works at no cost to Council K201 Sediment & Erosion Control – CC approval K202 Roads Act – Minor roadworks K205 Construction Certificate for Subdivision Works K206 Road design criteria table K207 Road Safety Audit K213 Water Quality K224 Inter-allotment drainage K225 Bus Stops K301 Sediment & Erosion Control - Installation K304 Matters to be addressed prior to commencement of Subdivision Works K401 Erosion and sediment control K404 Services - Underground K405 Street Lighting K407 Major Filling K408 Soil testing - Subdivisions K503 Stormwater Compliance K504 Restriction as to User and Positive Covenant K507 Linemarking & Signage K510 Street Signs K511 Bond for final wearing course K513 Maintenance Bond K514 Subdivision Compliance documentation L002 Landscape construction L005 Planting of plant material L006 AS requirements L009 Tree Preservation Order (for subdivision) M001 Prior to subdivision work M008 Linen Plan M009 88B Instrument M014 Surveyors certificate P001 Costs P002 Fees associated with Council land Q001 Notice of Commencement & Appointment of PCA1 Q008 Subdivision Certificate
Special Conditions
3.2 The applicant shall at all times comply with the Bush Fire Safety Authority issued by NSW Rural Fire Service (Ref D13/1417 DA 13070188008 MA) dated 2 August 2013 and the following conditions:
Asset Protection Zones The intent of measures is to provide sufficient space and maintain reduced fuel loads so as to ensure radiant heat levels of buildings are below critical limits and to prevent direct flame contact with a building. To achieve this, the following condition shall apply:
(a) At the issue of Subdivision Certificate and in perpetuity each lot shall be managed in accordance with Table 1 of Eco Logical’s Bush Fire Assessment Report, reference 09SUTBUS-001, dated 18/6/2013 as an Inner Protection Area (IPA) as outlined within Section 4.1.3 and Appendix 5 of ‘Planning for Bush Fire Protection 200’ and the NSW Rural Fire Service’s document ‘Standards for Asset Protection Zones”,
Water and Utilities The intent of measures is to provide adequate services of water for the protection of buildings during and after the passage of a bush fire, and to locate gas and electricity so as not to contribute to the risk of fire to a building. To achieve this, the following condition shall apply:
(b) Water, electricity and gas are to comply with Section 4.1.3 of ‘Planning for Bush Fire Protection 2006’.
Access The intent of measures for public roads is to provide safe operational access to structures and water supply for emergency services, while residents are seeking to evacuate from an area. To achieve this, the following condition shall apply:
(c) Public roads shall comply with Section 4.1.3(1) of ‘Planning for Bush Fire Protection 2006’, except in the instance of providing a public perimeter road.
3.3 Construction for any future dwellings should consider the BAL map (Figure 4) supplied by Eco Logical’s Bush Fire Assessment Report, referenced 09SUTBUS-000, dated 18/6/2013.
3.4 The applicant shall at all times comply with the concurrence issued NSW Roads and Maritime Services (RMS) (Ref SYD13/00741 (A4830590)) dated 17 July 2013 and the following conditions:
(a) All works/regulatory signposting associated with the proposed development are to be at no cost to RMS.
(b) The developer shall be responsible for all public utility adjustment/relocation works, necessitated by the above work and as required by the various public utility authorities and/or their agents.
(c) Detailed design plans and hydraulic calculations of any changes to the stormwater drainage system are to be submitted to RMS for approval prior to the commencement of any works.
Details should be forwarded to: The Sydney Asset Management Roads and Maritime Services P O Box 973 PARRAMATTA CBD 2124
A plan checking fee will be payable and a performance bond nay be required before RMS’s approval is issued. With regard to the Civil Works requirement please contact the RMS’s Project Engineer, External Works Ph : 8849 2114 or Fax : 8849 2766.
(d) Any proposed temporary/partial road closures will require the applicant to apply for a Road Occupancy Licence (Form C & D) by contacting the Transport Management Centre’s Planned Incidents Unit on (02) 8396 1513 during office hours (8am – 4pm) or 131 700 after hours.
The applicant will be required to submit the Road Occupancy Licence forms/traffic management plan at least 10 working days prior to the start of works. Plans should be forwarded to the Supervisor Planned Incidents Unit, Transport Operations, Transport Management Centre or on facsimile (02) 8396 1530.
If it is intended to undertake road opening work, the applicant will need to obtain a Road Opening Licence. Details can be obtained from RMS’s Sydney Projects Section, Parramatta (Ph: 8849 2496).
(e) The design and construction of the left-in/left –out intersection and median on The Northern Road shall be in accordance with RMS’s requirements. Details of these requirements should be obtained from RMS’s Project Services Manager, Traffic Projects Section, Parramatta (PH: 8849 2496).
Detailed design plans of the proposed civil works are to be submitted to RMS for approval prior to the commencement of any road works.
A plan checking fee (amount to be advised) and lodgement of a performance bond may be required from the applicant prior to the release of the approved road design plans by RMS.
The developer may be required to enter into a Works Authorisation Deed (WAD) for the abovementioned works. Please note that the Works Authorisation Deed (WAD) will need to be executed prior to the RMS’s assessment of the detailed civil design plans.
(f) All ingress/egress to the subdivision shall only be left turn movements into/from The Northern Road.
(g) All construction vehicles are to be contained wholly within the site and vehicles must enter the site before stopping. A construction zone will not be permitted on The Northern Road.
(h) All vehicle ingress/egress to/from the subdivision shall be from the internal road network. Vehicular access to individual lots is not permitted from The Northern Road.
(i) If not already in place, full time “No Stopping” restrictions are to be implemented along the full The Northern Road frontage of the development site. Prior to the installation of the parking restrictions the applicant is to contact RMS’s Traffic Engineering Services.
(j) The layout of the proposed car parking areas associated with the subject development (including driveways, grades, turn paths and sight distance requirements) should be in accordance with AS 2890.1-2004 and AS 2890.2-2002 for heavy vehicle usage.
(k) The swept path of the longest vehicle (including garbage trucks) entering and existing the subject subdivision, as well as manoeuvrability through the subdivision, shall be in accordance with AUSTROADS. In this regard, plans shall be submitted to Council for approval which shows that the proposed development complies with this requirement.
(l) The car parking provision is to be to Council’s satisfaction.
(m) A Construction Traffic Management Plan detailing construction vehicle routes, number of trucks, hours of operation, access arrangements and traffic control should be submitted to Council prior to the issue of the Construction Certificate.
(n) The proposed development will generate additional pedestrian movements in the area. Consideration should be given to ensuring pedestrian safety, particularly along The Northern Road..
3.5 The development shall be carried out in accordance with the procedures set out in the Western Precinct Contamination Management Plan and the conditions and procedures set out in the Site Audit Statements relating to the Western Precinct.
3.6 All bicycle path construction is to be in accordance with the relevant provisions of the RTA’s NSW Bicycle Guidelines and AUSTROADS Guide to Traffic Engineering Practice – Part 14 Bicycles.
3.7 Approval is granted for the removal of trees within the property boundaries only. Tree protection measures shall be provided in accordance with Section 2.6 Landscape of the Penrith Development Control Plan 2006 to trees likely to be affected by the proposal.
3.8 To ensure compliance with the principles of Crime Prevention Through Environmental Design, the following should be applied to enhance the safety and security of all users of this development and minimise the crime risk associated with this development:
(a) Lighting
· All street lighting shall be designed in accordance with Council’s Public Domain Lighting Policy and relevant Australian Standards and requirements. · Lighting must be of sturdy construction and vandal resistant. · All pedestrian and cycle networks shall be well lit in accordance with the abovementioned standards. · The location and design of lighting should take into account all vegetation and landscaping that may reduce the effectiveness of lighting or act as an entrapment spot, including street trees. · Proposed bus stops must be well-lit in accordance with Australian Standards to provide safe night-time travel for users. · Street lighting shall be provided to the cul-de-sac Road No.4 the potential pedestrian linkage onto Road No. 303 and Road No. 8 to ensure a safe path of night-time travel and to enable bus drivers to view pedestrians approaching the road.
(b) Landscaping
· Low level planting and high canopied vegetation shall be provided to public spaces intended for passive/active uses (including parks, reserves, walking paths, cycle paths, bus stops) to promote good levels of surveillance and minimise concealment opportunities through effective landscaping. is recommended. Dense shrubs must be avoided, particularly near public seating and walking paths. · The proposed street trees should not obstruct sightlines for pedestrians or vehicles. · Orientate residential frontages facing the park directly onto surrounding residential streets to increase casual surveillance of the area.
(c) Vandalism/graffiti
· Graffiti resistant coatings must be applied to the rear fence along The Northern Road boundary to assist in the prompt removal of graffiti. · Street/park furniture (i.e. seating, bus shelters, bins) and play equipment shall utilise vandal resistant treatments and should be constructed of sturdy materials to minimise opportunities for malicious damage, graffiti, vandalism and theft. Graffiti resistant coatings must be applied to any surfaces subject to graffiti to assist with removal. · Position park furniture and playground equipment in locations with good levels of surveillance to minimise the risk of vandalism or other forms of antisocial behaviour, particularly at night.
3.9 Prior to the issue of an Engineering Construction Certificate, the applicant shall submit to Council the following information: · Two copies of the archaeological document that outlines the found artefacts on the site. · Details in relation to the storage of the found artefacts · Information in relation to interpretation on-site of the found artefacts. This Interpretation strategy is to be approved by Council prior to the release of Engineering Construction Certificate.
The final Interpretation elements incorporated into the overall site such as adjacent to the Lake Area, is to be installed and approved by Council prior to the release of linen plans.
3.10 The soil salinity management measures outlined within the Western Precinct Plan must be implemented during construction. The measures and recommendations outlined in the Salinity Review prepared by Geotech Testing Pty Ltd Ref 7508/23-AA Final Revised dated 8 March 2012 are to be adopted and implemented as a part of the development.
3.11 Dust suppression techniques are to be employed during construction to reduce any potential nuisances to surrounding properties.
3.12 All soil material stockpiled for future use on the site is to be stored in such a manner so as to minimise dust.
3.13 Construction works shall be carried out in accordance with the NSW Department of Environment and Climate Change’s (2009) “Interim Construction Noise Guideline.
3.14 All construction works that involve the use of heavy vehicles, heavy machinery and other equipment likely to cause offence to adjoining properties, are restricted to the following hours in accordance with the NSW Department of Environment and Climate Change’s (2009) “Interim Construction Noise Guideline”:
§ Mondays to Fridays, 7am to 6pm § Saturdays, 7am to 1pm (if inaudible on neighbouring residential premises), otherwise 8am to 1pm § No work is permitted on Sundays and Public Holidays.
Other construction works that are carried out inside a building that do not involve the use of equipment that emits noise are not restricted to the construction hours stated above.
The provisions of the Protection of the Environment Operations Act 1997 in regulating offensive noise also apply to construction works.
3.15 For development within Stage 3C1, noise levels from or in the premises shall not exceed the relevant noise criteria detailed in ‘Lend Lease Stage 3 Development Jordan Springs: Noise Impact Assessment’ prepared by Sinclair Knight Merz (SKM) and dated 19 July 2011. The recommendations provided in the above-mentioned acoustic report shall be implemented and incorporated into the design and construction of future dwellings on the site and (where relevant) shall be shown on plans accompanying the Construction Certificate application.
The provisions of the Protection of the Environment Operations Act 1997 apply to the development, in terms of regulating offensive noise.
3.16 Prior to the issue of a Subdivision Certificate, a Section 88B restrictive covenant in accordance with the Conveyancing Act, 1919 is to be registered against the new land titles for those lots marked as “Noise attenuation required to dwelling” on the site plans titled “Village 3C1 DA Building Envelope Plan Sheet A, Issue A” and “Village 3C1 DA Building Envelope Plan Sheet B, Issue A”, that:
· refers to the ‘Lend Lease Stage 3 Development Jordan Springs: Noise Impact Assessment’ prepared by Sinclair Knight Merz (SKM) and dated 19 July 2011 · stipulates the noise criteria as outlined in the above document and ensures that it be achieved · provides advice on the mechanisms required for that lot to meet the criteria (including a reference to Section 6.0 of the above Report).
3.17 Under Section 138 of the Roads Act, a Roads Act approval from the Roads and Maritime Service is to be obtained for the intersection works at The Northern Road and Road No 1.
3.18 Temporary on-site detention and erosion and sediment control basins shall be provided generally on accordance with the concept plans lodged for the development approval prepared by J Wyndham Prince, reference 9343/02 sheets DA01 – DA21, revision B, dated 18/06/2013
Engineering plans and supporting calculations for the on-site detention system are to be prepared by a qualified Hydrologic/Hydraulic Engineer and shall accompany the application for a Construction Certificate.
An operation and maintenance manual shall be approved by the Certifying Authority as part of the Construction Certificate documentation.
Prior to the issue of a Construction Certificate the Certifying Authority shall ensure that the on-site detention system has been designed in accordance with Penrith City Council’s Design and Construction Guidelines and Construction Specification for Civil Works.
3.19 Prior to the issue of a Construction Certificate a Construction Traffic Management Plan detailing construction vehicle routes, number of trucks, hours of operation, access arrangements and traffic control shall be submitted to Penrith City Council.
3.20 Prior to the issue of a Construction Certificate the Certifying Authority shall ensure that the design of the roundabout at the intersection of Road No’s 1 & 303 complies with Austroads guidelines. The roundabout is to incorporate pedestrian refuge facilities and bicycle crossing facilities. The provision of irrigation and drainage for landscaping is also to be incorporated.
3.21 Prior to the commencement of works a copy of the pavement design report is to be submitted to Penrith City Council.
3.22 Prior to the issue of a Subdivision Certificate, the Principal Certifying Authority shall ensure that all works relating to the utility service lead in works within public road reserves have been inspected and approved by Penrith City Council.
3.23 Prior to the issue of a Subdivision Certificate the treatment of the intersection of The Northern Road / Road No 1 shall be constructed to the satisfaction of the Roads & Traffic Authority and Penrith City Council.
3.24 Prior to the issue of the Subdivision Certificate street trees are to be planted in accordance with the street tree plans numbered WPv3C1STPa & WPv3C1STPb, issue A, dated 16/06/2013
3.25 The temporary on-site detention system and erosion and sediment control system shall be maintained by the person/company with the benefit of the development consent in accordance with the Operation and Maintenance Manual prepared by J Wyndham Prince, reference ‘Jordan Springs Stage 3C1 – Interim Detention and Sediment Basins Operation and Maintenance Manual’, until development runoff is diverted into the ultimate water quality / detention system and the temporary system has been decommissioned. A minimum 12 month maintenance period
3.26 A suitable fence between the eastern perimeter road and Regional Park is to be provided in consultation and agreed to by National Parks and Wildlife Service unless otherwise agreed to (in writing).
Advisory Condition
3.27 The site is subject to the provisions of the St Marys Penrith Planning Agreement, as amended. The applicant is reminded of the obligations under the Planning Agreement with regard to the delivery of certain infrastructure and services as part of the development of the Western Precinct. All works shall be carried out in accordance with the requirements of the St Marys Penrith Planning Agreement, as amended.
4. Those who made a submission be advised of Council’s decision.
5. A Works Committee Site Inspection be carried out on the residual area that has been deferred being the north-eastern corner of the development site.
The AMENDMENT was PUT.
Councillor Karen McKeown left the meeting, the time being 10:02pm.
In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:
The AMENDMENT became the SUBSTANTIVE MOTION. The MOTION was PUT. Councillor Karen McKeown returned to the meeting, the time being 10:06pm. In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:
The MOTION was CARRIED. |
Outcome 3 - We can get around the City
7 Local Government Road Safety Program - Roads and Maritime Services Grant Funding 2013-2014 |
230 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report on Local Government Road Safety Program - Roads and Maritime Services Grant Funding 2013-2014 be received. 2. Council accept the grants offered by Roads and Maritime Services Local Government Road Safety Program, totalling $11,000, as outlined in the report. 3. Council write to Roads and Maritime Services and Local State Members thanking them for their continued support for road safety initiatives within the Penrith Local Government Area.
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8 NSW Bike Plan "River Cities Program" - Funding Offer from Roads and Maritime Services 2013/14 |
231 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report on NSW Bike Plan "River Cities Program" - Funding Offer from Roads and Maritime Services 2013/14 be received. 2. Council accept the funding offer of $1m from the Roads and Maritime Services for the NSW Bike Plan “River Cities Program, subject to the following conditions: a) Council’s contribution for the 2013/14 project be $333,000, including support through project management, design and construction for the shared-use path b) Council’s acceptance of funding is for 2013/14 only and any future funding associated agreements are separate and discrete from 2013/14 funding c) Council’s acceptance of the 2013/14 project does not bind Council to acceptance of future funding/program agreements. 3. Council write to the Minister for Roads, Roads and Maritime Services and the Local Members expressing appreciation of the funding offer.
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Outcome 4 - We have safe, vibrant places
Outcome 5 - We care about our environment
233 RESOLVED on the MOTION of Councillor Prue Car seconded Councillor John Thain that the information contained in the report on Update on Western Sydney Regional Odour Investigation be received. |
Outcome 6 - We're healthy and share strong community spirit
Outcome 7 - We have confidence in our Council
14 Council Property - Demolition of Residence Located on 1 Collins Street St Marys |
236 RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Jim Aitken OAM That: 1. The information contained in the report on Council Property - Demolition of Residence Located on 1 Collins Street St Marys be received. 2. Council terminate the existing lease in 6 months time when it expires. 3. Council arrange demolition of the house in accordance with relevant regulations. 4. Council undertake maintenance of the land following demolition of the house. |
17 Summary of Investments & Banking for the period 1 July 2013 to 31 July 2013 |
238 RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Jim Aitken OAM That: 1. The information contained in the report on Summary of Investments & Banking for the period 1 July 2013 to 31 July 2013 be received. 2. The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 July 2013 to 31 July 2013 be noted and accepted. 3. The graphical investment analysis as at 31 July 2013 be noted.
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239 RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Jackie Greenow OAM That: 1. The information contained in the report on Government Sustainability Conference be received. 2. Council nominate Councillor Michelle Tormey, and any other interested Councillors, to attend the Government Sustainability Conference being held between 7 – 8 October 2013, and Leave of Absence be granted accordingly. |
16 Proposed Permanent Road Closure of Weir Road and part of Old Ferry Road, Penrith |
240 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Jim Aitken OAM That: 1. The information contained in the report on Proposed Permanent Road Closure of Weir Road and part of Old Ferry Road, Penrith be received 2. Council apply to the Department of Primary Industry – Crown lands Division (Crown lands) for a permanent road closure over Weir Road and part of Old Ferry Road, Penrith. 3. A further report be submitted to Council seeking Council Resolution for the permanent road closure of Weir Road and part of Old Ferry Road, Penrith following advertising and approval of the Department of Primary Industry – Crown Lands Division. 4. Council enter into a contract with Sinclair Nominees Pty Ltd in accordance with this report. 4. The Common Seal of the City of Penrith be placed on all necessary documentation. 5. Should Council’s application for permanent road closure be successful, that Council proceed to ‘land swap’ arrangements with the property owner by way of Contract. 6. Should Council’s application for permanent road closure be successful, arrangements be made for the reclassification of Lot 2, DP 580256, north of Old Ferry Road, Penrith from community land to operational land. 7. Mr Ross Sinclair be advised of Council’s resolution. 8. An on-site meeting with the residents from Nepean Avenue and River Road be conducted to update residents on the status of the developments on the subject site. |
REQUESTS FOR REPORTS AND MEMORANDUMS
Councillor Tricia Hitchen thanked the Staff for the quick response to clearing a blocked footpath along a construction site. |
Councillor Tricia Hitchen informed the meeting that Jessica Fox won the C1 and K1 World Cup Championship. Council previously sponsored Jessica during the 2012 London Olympics. |
Councillor Kevin Crameri OAM requested an urgent report to Council outlining the reasons why Penrith City Council opposed in 1997 the Badgerys Creek Airport. |
Councillor Michelle Tormey requested for a memorandum to be sent to all Councillors outlining the benefits of sponsoring University of Western Sydney’s Solar Car Team. |
Councillor John Thain requested for a report to Council on the complaint process and the regulations relating to uncovered loads of trucks travelling within the Penrith Local Government Area. |
Councillor Greg Davies requested a report to a Policy Review Committee regarding subsidies for the Penrith Cricket Club in maintaining wickets. |
Committee of the Whole
Councillors Jackie Greenow OAM and Michelle Tormey left the meeting, the time being 10:34pm.
Councillors Jackie Greenow OAM and Michelle Tormey returned to the meeting, the time being 10:36pm.
241 RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 10:34pm.
1 Presence of the Public
CW1 RESOLVED on the motion of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish that the press and public be excluded from Committee of the Whole to deal with the following matters:
Outcome 1
2 Commercial Matter - Government Development Opportunities
Outcome 7
3 Commercial Matter - Station Lane, Penrith & Timber Lane, Werrington
4 Commercial Matter - Leasing of Shop 3, 140-142 Henry Street Penrith
This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.
The meeting resumed at 10:42pm and the General Manager reported that the Committee of the Whole met at 10:34pm on Monday 26 August 2013, the following being present
His Worship the Mayor, Councillor Mark Davies and Councillors Jim Aitken OAM, Bernard Bratusa, Prue Car, Kevin Crameri OAM, Marcus Cornish, Greg Davies, Maurice Girotto, Jackie Greenow OAM, Tricia Hitchen, Karen McKeown, John Thain and Michelle Tormey.
and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.
CONFIDENTIAL BUSINESS
3 Commercial Matter - Station Lane, Penrith & Timber Lane, Werrington |
243 RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Greg Davies CW3 That: 1. The information contained in the report on Commercial Matter - Station Lane, Penrith & Timber Lane, Werrington be received. 2. Council approve the sale of laneway land at part of Station Lane Penrith and Timber Lane Werrington as outlined in the report. 3. The Common Seal of the City of Penrith be placed on all necessary documentation.
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4 Commercial Matter - Leasing of Shop 3, 140-142 Henry Street Penrith |
244 RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Marcus Cornish CW4 That: 1. The information contained in the report on Commercial Matter - Leasing of Shop 3, 140-142 Henry Street Penrith be received. 2. Council grant a three (3) year Lease with a three (3) year option in accordance with the terms and conditions as outlined in the report. 3. The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.
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ADOPTION OF Committee of the Whole
245 RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Marcus Cornish that the recommendation contained in the Committee of the Whole and shown as CW1, CW2, CW3 and CW4 be adopted.
There being no further business the Chairperson declared the meeting closed the time being 10:44pm.
Procedure for Addressing Meetings
Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.
Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.
Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.
In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.
It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.
It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege). A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.
Prior to addressing the meeting the person will be required to sign the following statement:
“I (name) understand that the meeting I intend to address on (date) is a public meeting. I also understand that should I say or present any material that is inappropriate, I may be subject to legal action. I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.
Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.
The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.
It is up to the Council or Committee to decide if the request to address the meeting will be granted.
Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.
The Chairperson will then call the person up to the lectern or speaking area.
The person addressing the meeting needs to clearly indicate:
· Their name;
· Organisation or group they are representing (if applicable);
· Details of the issue to be addressed and the item number of the report in the Business Paper;
· Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;
· The interest of the speaker (e.g. affected person, neighbour, applicant, applicants spokesperson, interested citizen etc).
Each person then has five minutes to make their address. Those addressing Council will be required to speak to the written statement they have submitted. Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue.
The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.
Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.
When this occurs, they should then return to their seat.
Glenn McCarthy
Public Officer
02 4732 7649
Mayoral Minute
Year in Review
Strategy: Provide opportunities for our community to participate in making decisions about the City's future
This year has been a series of highlights and achievements for our City. I have enjoyed being Mayor while these achievements have occurred thanks to the hard work and dedication of the community, my Councillor colleagues and council staff.
In my opening address as Mayor a year ago I outlined a number of key priorities for our City and I am pleased to say that we have delivered on them. Although many challenges lay ahead - they always do - we are better placed to meet them. It has been a satisfying year for our community and this Council.
A year ago, I saw a need to differentiate ourselves from the rest of Western Sydney to attract investment and to lay the groundwork for a greater diversity of jobs closer to home and a better lifestyle.
We have gone a long way toward this, by using what already sets us apart such as the Nepean River and promoting our Penrith is Here brand, which was developed after very close community consultation so that it reflected who we are and where we want to be.
I also saw the need for our sound approvals process to be as efficient as it possibly can be and I’d like to commend Development Services Manager Paul Lemm for undertaking a comprehensive review of the service to see if we can be more efficient and ensure confidence from investors. This review has been completed and I look forward to seeing the outcomes.
Another issue I wanted looking at was the development of a masterplan for the River area. It is a popular spot for families and people to meet and I believe handled correctly, and developed sensitively, could provide even more enjoyment for local residents and visitors. I am pleased to say that the project has come a long way and the Masterplan is now entering its final days of an extensive community consultation. The community are very interested in the outcome of this masterplan and we need to get it right.
Other highlights, as well as the things we do everyday such as maintain our road network, provide children’s services, library services, and the amenity of the City are too extensive to mention here, but I’d like to mention some of the major highlights here tonight.
Our achievements have further defined Penrith as a city with limitless opportunities. We’ve moved forward on the redevelopment of Penrith Panthers and the development of the Western Sydney Employment Area, the Penrith Health and Education Precinct and of course the activation of the Nepean River Precinct.
Council has also had a positive influence on Sydney’s Draft Metropolitan Strategy. We lobbied, and were successful in getting, the Cabinet Taskforce on Housing Delivery to include employment in their remit.
Since the completion of the Erskine Park Link Road in July, we have had at least four new development applications to build in Erskine Business Park, potentially creating more than 600 jobs, affirming the Link Road, which Council lobbied long and hard for, is paying off. The businesses include Devondale, Rand Refrigerated Logistics and TNT express. Linfox have also taken up residence this year.
Other major investments in the City, both public and private, have included Panthers $850 million sporting precinct, which is starting to be built now, the upgrade of Old Wallgrove Road, and the upgrade of Mamre Road and Erskine Park Road intersection. Council has also invested in infrastructure making our City a more attractive place to visit, work and shop. Coachmans Park in St Marys and Memory Park in Penrith both had major upgrades and a Penrith City Centre masterplan was endorsed, which work is about to begin on. Ripples also had a major upgrade including a new roof and retiling and repainting works.
Some $4 million worth of shared bike paths were built as well as the widening of Surveyors Creek Bridge to cater for the new shared path along Mulgoa Road.
We were successful in getting $127,000 from the Community Building Partnerships program and adding $175,000 of Council money to repair the community pontoon on the Nepean River, as well as undertake works at Penrith Swimming Centre, Blair Oval and Erskine Park community centre. $70,000 was spent restoring the War Memorial in Victoria Park St Marys of which $36,000 was Council funded, $30,000 was State Government funds and $4000 Federally funded. This is yet another example of how our three levels of government can work in well together and the success of Council’s advocacy.
We also saw the installation of quite a few playgrounds across the City including two all inclusive playgrounds at Thornton, and playgrounds at Ched Towns, Bennett Park, Warburton Crescent Werrington Downs and at Shakespeare Drive St Clair. We will also contribute $150,000 toward an inclusive playground at Jordan Springs and have upgraded Wainwright Park in Kingswood. We completed a few more stages of the Great River Walk path and will soon have the path stretching from Weir Reserve to the M4 Bridge.
And of course we continued to do all our regular maintenance and I’d like to thank our outdoor staff for the job they do day-in and day-out to keep our city looking great.
We’ve continued to support community groups through things such as administering the $30,000 worth of CAP grants, and the popular Magnetic Places grants program.
We’ve worked hard to renew local infrastructure. This work was recognised with a ‘strong’ rating in the Division of Local Government‘s Infrastructure Audit Report. We’ve made Penrith more attractive to investors and we’ve lobbied the government to help us provide more local jobs for local people.
I was thrilled to accept NSW Keep Australia Beautiful’s Overall Sustainable Council award near the beginning of my term, and proud to represent the City during the Bicentenary of the First European Crossing of the Blue Mountains and at the 2013 World Rowing Cup.
We launched our comprehensive Digital Economy Strategy to support commercial innovation into the future. The potential economic benefits that this is expected to capture over time is a whopping 7 to 12 per cent increase per year. This equates to a $420 million to $720 million boost to the local economy, every year.
We also won a number of awards this year. The major ones include the Sustainable Council of the Year just mentioned as well as being selected as a finalist in the National Disability Awards with the No Boundaries project and the Heart Foundation’s NSW Healthy Community Award being the major awards won this year.
Extensive consultation, about 5000 people, in the development of our Community Plan means we have a blueprint to achieve what the community wants us to achieve and to lobby other levels of government on their behalf where we don’t have jurisdiction for example on getting a pedestrian bridge to supplement Victoria Bridge.
We have had many wonderful events this year. The wonderful Bicentenary of the first European crossing of the Blue Mountains celebrations with Jack Thompson, the ever popular Australia Day celebrations, Youth Week, Seniors Week, Sunday Siestas, International Rowing Regatta, Australian Youth Olympics and National Dragon Boat Championship to name only a few have attracted hundreds of thousands of visitors to Penrith.
Other exciting things being implemented now and which will run into the new term include a communications campaign for Council’s Litter Strategy, where we hope to get as many residents as possible taking the Litter-Free promise to keep our City cleaner, the installation of the Australian and Aboriginal Flags at a number of our community facilities and a Memorandum of Understanding with the A-League’s Western Sydney Wanderers, which was signed last week. The memorandum will build a relationship through sharing information and opportunities for mutual benefit.
We will provide communications and marketing support, linking the Wanderers and Penrith brands and work closely with the Wanderers and the Nepean District Soccer Football Association with their 31 clubs and 11,500 players, to help foster football in the region.
As this Mayoral term draws to a close, I’d like to thank my fellow Councillors and Council’s staff for their support over the past 12 months. It’s been a productive year and I’ve relished the challenge of being Mayor.
In summary, I’ve enjoyed seeing Penrith have a remarkable year of forging ahead with energy, but it’s the small steps forward and the grass roots events that have also made my time as Mayor memorable. Colourful local festivals, welcome upgrades to local parks, art initiatives for our youth and the relationships we’ve forged with community organisations.
I’d like to wish my successor all the best for their time as Mayor and I look forward to continuing to work alongside my fellow Councillors as a representative of our City.
Councillor Mark Davies
Mayor
That the Mayoral Minute on Mayoral year in review be received.
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Item Page
Outcome 7 - We have confidence in our Council
1 Draft 2012-13 Financial Statements 1
2 Election of Mayor 11
4 Councillor Fees 17
THIS PAGE HAS BEEN LEFT BLANK INTENTIONALLY
Outcome 1 - We can work close to home
There were no reports under this Delivery Program when the Business Paper was compiled
THIS PAGE HAS BEEN LEFT BLANK INTENTIONALLY
Outcome 2 - We plan for our future growth
There were no reports under this Delivery Program when the Business Paper was compiled
THIS PAGE HAS BEEN LEFT BLANK INTENTIONALLY
Outcome 3 - We can get around the City
There were no reports under this Delivery Program when the Business Paper was compiled
THIS PAGE HAS BEEN LEFT BLANK INTENTIONALLY
Outcome 4 - We have safe, vibrant places
There were no reports under this Delivery Program when the Business Paper was compiled
THIS PAGE HAS BEEN LEFT BLANK INTENTIONALLY
Outcome 5 - We care about our environment
There were no reports under this Delivery Program when the Business Paper was compiled
THIS PAGE HAS BEEN LEFT BLANK INTENTIONALLY
Outcome 6 - We're healthy and share strong community spirit
There were no reports under this Delivery Program when the Business Paper was compiled
THIS PAGE HAS BEEN LEFT BLANK INTENTIONALLY
Outcome 7 - We have confidence in our Council
Item Page
1 Draft 2012-13 Financial Statements 1
2 Election of Mayor 11
4 Councillor Fees 17
1 |
Draft 2012-13 Financial Statements |
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Compiled by: Brett Richardson, Acting Financial Services Manager
Authorised by: Andrew Moore, Acting Executive Manager Corporate
Outcome |
We have confidence in our Council |
Strategy |
Ensure our finances and assets are sustainable and services are delivered efficiently |
Service Activity |
Manage Council's financial sustainability and meet statutory requirements |
Executive Summary
The draft 2012-13 Financial Statements have been completed and will be presented at this meeting. The Financial Statements are prepared by Council staff, using the accrual method of accounting, and comply with Australian Accounting Standards and the New South Wales Local Government Code of Accounting Practice and Financial Reporting.
Introduction
This report covers:
· Addressing of the meeting by Council’s Auditor
· Legislative requirements
· Background to the Financial Policies
· Budget Performance, and
· Summary of Financial Results.
Addressing of the Meeting by Council’s Auditor
Mr Dennis Banicevic, a Director of PricewaterhouseCoopers, will be addressing the meeting. Dennis has over twenty years audit experience in Local Government, has a large number of New South Wales councils as audit clients, and has been responsible for Council’s audit for over ten years.
Legislative Requirements
The Local Government Act requires the following steps:
1. Council staff prepare the statements
2. Council issues a statement that the accounts are in order
3. Council refers the statements to its auditors for checking
4. The Auditor returns the statements with an audit opinion attached
5. The statements are placed on public display and the community may make submissions, and
6. The statements are formally presented during a council meeting.
Council officers have completed step 1 and prepared the statements and this report recommends completion of steps 2, 3, 4 and 5 at tonight’s meeting. The auditors have received an advance copy of the statements and have now completed several weeks of their audit program. It is considered appropriate that Council issue the required statement for the 2012-13 accounts.
Current Situation
The financial statements have been prepared by Council staff, using the accrual method of accounting, and comply with Australian Accounting Standards and the New South Wales Local Government Code of Accounting Practice and Financial Reporting. The statements are required to be audited by an independent auditor, and lodged with the Division of Local Government (DLG) before 7 November each year.
An audited copy of the statements were presented to a meeting of Council’s Audit Committee on 4 September 2013. At that meeting, it was resolved that:
“1. The information contained in the report on Draft 2012-13 Financial Statements be received.
2. The Audit Committee endorses the revised depreciation methodology as detailed in this report.
3. The Audit Committee recommends that the Mortgage Backed Securities and the Interest Free Loan that will be reported in the Statement of Financial Position, should be show at Fair Value rather than cost.
4 The Audit Committee refers the 2012-13 Financial Statements to Council for signing.”
The changes identified in item 3 above have now been incorporated in the Financial Statements and are discussed in greater detail in this report. All Entity consolidations and final audit adjustments have now been processed and are included in the Financial Statements. A hard copy will be available upon request and will be tabled at the meeting.
Summary of Financial Results
The following figures provide a summary of the key results for 2012-13. A final copy of the Annual Financial Statements will be provided, once they have been adopted by Council.
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All figures are in $’000 unless otherwise stated |
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Item |
2012-13 |
2011-12 |
% Change |
Revenue (including capital) |
217,163 |
208,267 |
4.3% |
Operating Expenditure |
171,051 |
187,396 |
(8.7%) |
Net Surplus |
46,112 |
20,871 |
120.9% |
Operating results before capital |
841 |
(7,564) |
111.1% |
Capital Grants and Contributions |
45,271 |
28,435 |
59.2% |
Total Assets |
2,699,158 |
2,618,045 |
3.1% |
Total Equity at 30 June |
2,588,749 |
2,506,435 |
3.3% |
Total Borrowings (excl bank overdraft) |
66,086 |
68,262 |
(3.2%) |
Cash and Investments |
69,846 |
71,131 |
(1.8%) |
Unrestricted Current Ratio |
1.19:0 |
1.31:1 |
(9.0%) |
Adjusted Unrestricted Current Ratio* |
1.48:1 |
1.64:1 |
(9.8%) |
Rates Outstanding Ratio |
4.83% |
5.73% |
(15.7%) |
Debt Service Ratio |
7.80% |
7.40% |
5.4% |
* removes the forward-funded section 94 works (from internal reserves) ahead of receipts
Council’s financial position as at 30 June 2013 reflects a strong performance by Council during the 2012-13 Financial Year. All significant financial performance measures are in line with expectations and Council’s short term financial position is sound. After allowing for $45.3m of capital grants and contributions, Council finished the year with a surplus from ordinary activities of $46.1m (2011-12 surplus of $20.9m). This takes into account the $19.1m of depreciation costs ($39.0m in 2011-12).
Following the transition to Fair Value of Infrastructure, Property, Plant, and Equipment over recent years, and the resultant significant increase in depreciation expense, the debate over the relevance of the surplus or deficit reported in the Income Statement, and its indication of financial sustainability, has been renewed. In developing the Long Term Financial Plan (LTFP), Resource Strategy, and ultimately the recent special rate variation (SRV), consideration was given to how Council demonstrates its overall financial sustainability.
In response to the recent increases to Council’s depreciation expense, a review was conducted in the lead up to the 2012-13 Financial Statements preparation of the useful lives and residual values of Council’s Building, Roads, and Drainage assets. This resulted in a significant decrease in the depreciation expense, and is a more realistic representation of the consumption of these assets. These changes are incorporated in the financial statements, and are discussed in more detail later in this report.
Asset Management has remained a priority for Council and following the approval of the SRV, Council now has a program in place to address the identified infrastructure backlog in all key asset classes. Special Schedule 7, an unaudited schedule, is included in the statements and details current and required annual maintenance of Building, Road, and Drainage assets, as well as the infrastructure backlog at 30 June 2013. The estimated cost to bring these assets to a satisfactory standard has decreased by $1.6m over 2012-13, due to Council spending more than required on the maintenance of these assets ($18.2m required versus $21.3m actual).
Unrestricted current assets exceed current liabilities by a ratio of 1.19:1. This is below the Division of Local Government’s benchmark of 1.5:1. As previously discussed with Council, this ratio is constrained each year by Council’s practice of forward funding s94 works in advance of contributions by borrowings against internal reserves. For 30 June 2013 these borrowings amounted to $7.9m. Council’s adopted benchmark is 1.25:1 (including internal loans). Once this indicator has been adjusted for internal loans for section 94 funding against reserves, the indicator increases to 1.48:1.
The outstanding loan liability has decreased slightly to $66.1m ($68.3m in 2011-12), due to an increased level of debt redemption in 2012-13. The amount of operating revenue committed to servicing this debt stands at 7.80% in 2012-13 (7.40% in 2011-12), and remains well within the DLG target of 10%. Council’s weighted interest rate on borrowings has decreased due to the lower costs of capital. Council continues to use borrowings to fund an accelerated infrastructure program, however Council’s level of debt is continually monitored to ensure it is sustainable without risking service levels.
Working Capital - an internal liquidity measure - has increased to $4.5m (2011-12, $4.2m), and remains well above Council’s adopted target of $2m.
Council’s investment policies and strategies have been effective in producing solid returns on ratepayers’ funds. Council’s average return on investments for 2012-13 is 4.48%, which has outperformed Council’s benchmark (90 day BBSW) of 3.15%.
At the Audit Committee meeting of 4 September 2013, it was resolved that two further adjustments be made to the Financial Statements. The first was an adjustment to Council’s two Mortgage-Backed Securities (MBS) with a total value of $3m that were extended beyond their initial maturity date, and have a legal maturity date of 2051 and 2057. Valuations Council has obtained for these investments at 30 June 2013 have resulted in a reduction in their value of $1m, and is shown in Note 3 of the Financial Statements. It is important to note that these investments are still paying coupons and penalty interest, and there have been no indications that these investments will default. The reduction in the value is a reflection of the lack of a market for these investments should Council choose to sell them.
The second adjustment to the Financial Statements was for the $4.5m interest free loan from the NSW Government in 2009-10 that Council received to forward-fund works that will be repaid by the Werrington Enterprise Living and Learning S94 Contribution Plan. Council is currently in discussions with the NSW Government about the redirection of these funds following the changes to planning laws over recent years. As this was an interest free loan, a premium for interest not paid is required to be recognised in the Financial Statements and unwound over the life of the loan. Accordingly, this premium of $864,000 is shown in the Financial Statements and is to be unwound in the Financial Statements over the life of the loan.
Long-term financial sustainability
Council’s financial performance is aligned with its continued focus on long-term financial sustainability. Council regularly reviews its Long-Term Financial Plan (LTFP) and the recent revision and subsequent Special Rate Variation (SRV) has ensured that Council’s long-term financial sustainability has been secured. Special Schedule 8 of the Financial Statements demonstrates Council’s projected long-term financial performance and highlights an ongoing balanced budget.
Councillors will recall the commentary and assessment of Council’s sustainability by TCorp NSW. This review continues to demonstrate that Council remains in a sound and stable financial position, due in part to the recent SRV which focused on asset renewal and securing the right level of resources to ensure that Council’s current services and service levels can be maintained. This financial sustainability however has not been achieved without challenges in both the current and recent years. Council’s capacity to accommodate additional priorities can only be achieved through the reprioritisation of current service levels. Future budgets continue to demonstrate Council’s commitment to productivity improvements and this continued pursuit and actively managing programs ensures that Council will remain financially sustainable and is building a sustainable long term platform.
2012-13 Budget Performance
Council’s June Quarter and Year End Review was reported to the Ordinary Meeting of Council on 26 August 2013. The result for 2012-13 is a balanced budget after a transfer of $168,548 to reserve to provide a contingency in 2013-14, compared to a balanced budget after a transfer to reserve of $274,430 in 2011-12.
The June Review of the 2012-13 Operational Plan is available on Council’s website, and a hardcopy version is available to the public upon request.
Key factors in the production of this year’s financial statements are discussed below.
Depreciation Review
At the May 2013 Finance Working Party, a report on the TCorp Financial Assessment of Council was presented. As discussed in this report, TCorp’s recommendations centred around the following:
· At least breakeven operating positions are essential
· Pricing paths are needed for the medium term
· Rate increases must meet underlying costs
· Asset management planning must be prioritised
· Councillor and management capacity must be developed
· Improved use of restricted funds, and
· Increased use of debt.
The recommendations of the report were that Council review its depreciation expense by conducting the steps below:
1. Discussions be held with City Works staff to confirm the current useful lives and accepted methodology to depreciate the assets over their useful lives.
2. Discussions be held with Council’s external auditors to determine appropriate and accepted methods of depreciation with a view to implementing any changes in the 2012-13 financial year.
3. A review is undertaken on the residual value used for Council’s infrastructure assets.
The recommendations above, and the TCorp review, were the subject of a report to the 5 June 2013 Audit Committee meeting. The outcomes of the recommendations of the Finance Working Party and the feedback from the Audit Committee have been implemented and appear in the Financial Statements.
The impact of these changes on the depreciation expense for these asset classes in 2012-13 is shown below, with a comparative of the 2011-12 depreciation expense.
Asset Class |
Depreciation Expense 2012-13 ($’000) |
Depreciation Expense 2011-12 ($’000) |
% Change |
Buildings |
5,685 |
14,796 |
(61.6%) |
Drainage |
1,476 |
4,611 |
(68.0%) |
Roads |
6,787 |
14,796 |
(54.1%) |
Total |
13,948 |
34,203 |
(59.2%) |
Fair Value
The Australian Accounting Standards Board (AASB) adopted International Financial Reporting Standards (IFRS) for application to reporting periods beginning on or after 1 January 2005. The AASB has issued Australian equivalents to IFRS (AIFRS). The adoption of AIFRS has been reflected in the preparation of Council’s financial statements since the year ending 30 June 2006.
As part of the transition to Fair Value Property, Plant and Equipment (PPE), Operational Land and Buildings were all brought to fair value at 30 June 2008. This revaluation resulted in a $180.5m increase to Council’s Statement of Financial Position. Council’s buildings were revalued and componentised at 30 June 2009 by Scott Fullarton Valuations Pty Ltd.
The revaluation of Council’s Roads, Drainage, and Footpath assets were completed as part of the 30 June 2010 year end process, and added $279m to Council’s Statement of Financial Position through Infrastructure, Property, Plant, and Equipment.
Council revalued its Community Land at 30 June 2011 using Valuer General’s (VGs) valuations which are the most readily and consistent valuations available. Using the VG’s valuations, the value of Council’s Community Land was reduced by approximately $109m to $172m in the 2010-11 Financial Statements. During this review, a total of $66m worth of Operating Land was reclassified as Community Land.
The revaluation of Council’s Community Land in 2010-11 completed the revaluation cycle of Council’s assets. The valuation cycle has now started again, and will be a rolling five year revaluation cycle, as shown below:
Asset Class |
Due |
Property, Plant and Equipment; Operational Land; Buildings |
30 June 2013 |
Roads, Bridges, Footpaths, Drainage, Bulk Earthworks |
30 June 2015 |
Community Land; Other Assets; Land Improvements |
30 June 2016 |
Water and Sewer |
30 June 2017 |
Buildings and Operational Land
As noted in the table above for the year ended 30 June 2013, Council was required to revalue its Building and Operational Land assets. The Code allows Property, Plant and Equipment to be fair valued at historical cost as an approximation of Fair Value, which is more appropriate for these types of assets, and which is shown at this valuation in the financial statements. For 30 June 2013, Council’s Building assets were once again valued externally by Scott Fullarton Valuations (SFV). This revaluation resulted in an increase in the value of Buildings on Council’s Statement of Financial Position of $32m.
For Council’s Operational Land, Council’s Property Development Manager (a registered valuer) provided the revaluations of these assets. These revaluations resulted in an increase to the value of Council’s Operating Land of $4.2m.
These changes to the valuation of Councils Building and Operational Land assets are included in the Financial Statements.
Investment Properties
Council initially booked its Investment Properties in the 2004-05 Financial Year. At this point Council’s Investment Property portfolio was valued at $9.0m. Since 2004-05, Council has added two additional properties to its Investment Property portfolio – a property in the Dunheved Industrial Estate, and the St Marys DOCS building. Each year, these properties are assessed and valued in line with market conditions. As part of the year-end process, Council reviews the value of these properties (using a registered valuer), and books any gains or losses to the Income Statement. For the 2012-13 year, there was an increase in the value of Investment Properties of $169,000. As at 30 June 2013, Council’s Investment Properties were valued at $20.7m.
Recognition of Land Under Roads (LUR)
AASB 1051 was issued in December 2007 and deals with Land Under Roads (LUR). In Circular 09-25 issued by the DLG, it was determined that in accordance with AASB 1051 Land Under Roads, Council may elect to recognise or not to recognise as an asset, land under roads acquired before 1 July 2008. The Circular acknowledged that a method of reliable measurement for fair value of land under roads was yet to be determined on a sector-wide basis. For this reason, the DLG allowed councils to elect to recognise land under roads acquired before 1 July 2008 but defer that recognition until the valuation methodology was available.
As previously discussed with Council, the DLG provided three options to value Council’s LUR as part of the Code of Accounting Practice update 19. Council elected to use the “municipal rate” to value its LUR acquired pre-1 July 2008. Accordingly, $1,107m of LUR was recognised in the 2010-11 Financial Statements as acquired pre-1 July 2008. For 2012-13, and additional $9.7m of LUR has been recognised, bringing the total value of Council’s LUR at 30 June 2013 to $1,360m.
Condition of Public Works
Special Schedule 7 of the Financial Statements details the cost of bringing Council’s Buildings, Roads, and Drainage up to satisfactory standard. The figures used in this Schedule are based on the best estimates for buildings, and actual condition-based calculations for roads.
For Council’s road network, the pavement condition index (PCI) from Council’s pavement management system (SMEC) is used in the calculation of the depreciation on Council’s road assets. This data, along with a review of what is needed to bring roads to an appropriate satisfactory standard based on each road, has resulted in a slight increase in the cost to bring roads to a satisfactory standard from $48.0m in 2011-12 to $49.5m in 2012-13. This increase is attributable to an increase in the cost to complete the work and not an increase in the volume of works required.
Reviewing the works required to bring Buildings up to a satisfactory standard for 2012-13 has seen the cost to bring buildings to a satisfactory rating reduce from $11.1m in 2011-12 to $7.7m in 2012-13. This result is mainly attributable to the improved condition information that has been provided from Council’s Works and Assets system and Council’s commitment to the Building Asset Renewal Program.
Developer Contributions – Strategic Planning Manager’s comment
On 4 June 2010, the Premier of NSW announced changes to the Developer Contributions planning process which capped residential development contributions to $20,000 per new lot/dwelling. On 31 August 2010, this cap was increased to $30,000 per new lot/dwelling for greenfield release areas and applies to the Werrington Enterprise Living and Learning (WELL) Precinct and Glenmore Park Stage 2.
As a consequence of a Voluntary Planning Agreement (VPA) being negotiating with Glenmore Park Stage 2 landowners, the cap’s impact is limited to the WELL Precinct. The infrastructure funding gap arising for new development in the WELL Precinct is estimated at $46.5 million and would affect the WELL Precinct, District Open Space, and Cultural Facilities s94 Plans.
Following analysis of the physical, social and financial impacts of the cap on the WELL Precinct and the Penrith City community, Council, on 27 June 2011, resolved to require new development within the WELL Precinct to provide all drainage and most roadworks by way of conditions of development consent. Contributions up to $30,000 per lot would be levied for open space, community and cultural facilities. The consequence of this resolution would be no infrastructure funding gaps under the three contributions plans applying to the WELL Precinct.
Council has completed a review of its section 94 plans, as directed by the Minister for Planning, and these revised plans have been adopted by Council and submitted to the Minister for Planning for determination and remaking. The Minister has not made the revised Plans.
The White Paper – A new planning system for NSW and draft planning legislation were released on 16 April 2013. If the White Paper changes to the new planning system are implemented, a minimum of approximately $126 million in contributions income would be affected, or a significant reduction in the nature and scale of facilities being funded. Plans funding open space, and community and cultural facilities would be especially significantly adversely affected. The White Paper does propose abandoning the $30,000 cap on contributions.
The White Paper did not provide details on savings and transitional arrangements, when these have been developed Council will be better informed as to the effect on those plans that have been forward funded and thus the gap that would be required to be funded by Council.
New planning legislation, including details on a new contributions system is scheduled to be enacted in January / February 2014.
Legislative Requirements
The Local Government Act classifies various transactions as being write-offs of rates and charges. The reasons for write-offs include properties becoming exempt from rates, pensioner rebates, changes in rating category, rounding down of payments by 4 cents, postponed rates, domestic waste charges reversed because they were levied in error and rates and charges reversed due to amended valuations.
The following tables summarise the rates and sundry debtor’s amounts written off under delegated authority, or pursuant to Council resolutions, and are provided for information:
Rates And Charges Written Off |
$ |
General Rates |
44,256.75 |
Extra Charges |
7,533.77 |
Domestic Waste |
9,149.42 |
TOTAL |
60,939.94 |
Pensioner Rebate Abandonments |
$ |
General Rates - Statutory |
1,800,129.30 |
Domestic Waste - Statutory |
592,837.68 |
TOTAL |
2,392,966.98 |
Sundry Debtor Abandonments |
$ |
Sundry Debtor |
14,852.96 |
TOTAL |
14,852.96 |
Extra charges include interest and legal costs, and are written off due to financial hardship, and where the original rate or domestic waste charge is required to be written off.
During 2012-13, stores and tools to the value of $4,932.17 were written off as summarised below.
Stores & Materials Written Off |
$ |
Stores and Tools |
4,932.17 |
TOTAL |
4,932.17 |
Summary
The draft statements are presented for Council to form its opinion. The required opinion is set out in the following recommendation. If resolved, the Statement of Council's Opinion can be signed and handed to the auditors at tonight’s meeting.
That: 1. The information contained in the report on Draft 2012-13 Financial Statements be received. 2. Pursuant to s413(2)(c) it is the Council's opinion that: a. The financial statements and schedules have been drawn up in accordance with the Local Government Act 1993 and Regulations, the Local Government Code of Accounting Practice and Financial Reporting, the Local Government Australian Infrastructure Management Guidelines, and Australian Accounting Standards. The Code requires a phasing in of the new accounting requirements b. The statements comply with Australian Statements of Accounting Concepts c. The financial statements present fairly the Council's financial position as at 30 June 2013 and the operating result for the year then ended d. The statements are in accord with Council's accounting and other records. 3. Pursuant to the Local Government Code of Accounting Practice and Financial Reporting and section 215 of the Local Government (General) Regulation 2005 it is the Council's opinion that: a. The accompanying Special Purpose Financial report has been drawn up in accordance with the Local Government Act 1993 and Regulations, the Local Government Code of Accounting Practice and Financial Reporting, and the requirements of National Competition Policy. The Code requires the inclusion of various charges and subsidies which are not actually paid or payable. b. The report is a special purpose report and is not required to comply with Australian Accounting Standards. The above legislative requirements differ from Australian Accounting Standards and hence the report does not comply with Australian Accounting Standards. c. The financial statements present a modelled scenario for comparative purposes. They do not report an actual result. 4. Council confirm its endorsement of the budget in the knowledge that some of its business activities are not making commercial returns. The existence of notional subsidies represents Council’s commitment to its community service obligations. 5. The Statements be forwarded to Council's Auditors. 6. Abandonments for 2012-13 as detailed be written off. 7. The balance of stores and materials be adjusted in the stores and materials registers in accordance with the various write-offs. |
2 |
Election of Mayor |
|
Compiled by: Adam Beggs, Governance Officer
Authorised by: Glenn Schuil, Senior Governance Officer
Outcome |
We have confidence in our Council |
Strategy |
Demonstrate transparency and ethical behaviour |
Service Activity |
Ensure that the organisation promotes ethical behaviour, risk management, transparent decision making and meets contemporary governance standards |
Executive Summary
Councillors are required by the Local Government Act 1993 to elect a Mayor during the month of September. Under the Act, the General Manager (Returning Officer) receives written nominations for the Office of Mayor up until the time the election is conducted.
In the event that more than one nomination is received for the Office of Mayor, an election is to be held and Council is to determine the method of voting – either ‘open voting’, ‘ordinary ballot’ or ‘preferential ballot’. The General Manager (Returning Officer) must declare the result of the election at this meeting.
Background
Section 290 of the Local Government Act, 1993 requires councils to elect a Mayor, if it is not the first election after an ordinary election of Councillors, during the month of September.
Returning Officer
The Local Government (General) Regulation 2005 – Schedule 7 provides that the General Manager (or a person appointed by the General Manager) is the Returning Officer for the election of a Mayor by the Councillors.
Nominations for Mayor
The Local Government (General) Regulation 2005 (the Regulation) provides for a Councillor to be nominated without notice for election as Mayor. However, the nomination must be in writing by two or more Councillors, one of whom can be the nominee. The nomination is not valid unless the nominee has indicated consent to the nomination in writing.
The nomination is to be delivered or sent to the Returning Officer (General Manager). The nomination form can be delivered or sent to the Returning Officer up until the time of the election is being conducted.
Nomination forms have been sent to all Councillors prior to this meeting. Nomination forms will also be available at the meeting if required.
The Returning Officer is to announce the names of the nominees at the Council meeting at which the election is to be held.
Term of Office of Mayor
The term of office of the Mayor will be until the next Mayoral Election to be held in September 2014.
Ballot
If only one Councillor is nominated, that Councillor is elected as Mayor. However if more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by way of open voting, ordinary ballot or preferential ballot. The election is to be held at the Council meeting at which the Council resolves on the method of voting.
In the Regulation the term “open voting” means voting by a show of hands or similar means, and “ballot” has its normal meaning of secret ballot. In other words, the ordinary and preferential ballots are to be secret ballots.
Ordinary Ballot or Open Voting
If the election proceeds by ordinary ballot, the Returning Officer is to decide the manner in which votes are to be marked on the ballot-papers. The Formality of a ballot-paper under this Part is to be determined in accordance with clause 345 of the Regulation.
Count in the case of 2 candidates
1. If there are only 2 candidates, the candidate with the higher number of votes is elected.
2. If there are only 2 candidates and they are tied, the one elected is to be chosen by lot.
Count in the case of there being 3 or more candidates
1. If there are 3 or more candidates, the one with the lowest number of votes is to be excluded.
2. If 3 or more candidates then remain, a further vote is to be taken of those candidates and the one with the lowest number of votes from that further vote is to be excluded.
3. If, after that, 3 or more candidates still remain, the procedure set out in subclause (2) is to be repeated until only 2 candidates remain.
4. A further vote is to be taken of the 2 remaining candidates.
5. The candidate with the higher number of votes is elected.
6. If at any stage during a count under subclause (1) or (2), 2 or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.
Preferential Ballot
1. The ballot-papers are to contain the names of all the candidates. The Councillors are to mark their votes by placing the numbers “1”, “2” and so on against the various names so as to indicate the order of their preference for all the candidates.
2. The formality of a ballot-paper under this Part is to be determined in accordance with clause 345 of the Regulation.
3. If a candidate has an absolute majority of first preference votes, that candidate is elected.
4. If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot-papers.
5. A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preference is repeated until one candidate has received an absolute majority of votes. The latter is elected.
6. An "absolute majority", in relation to votes, means a number which is more than one-half of the number of unexhausted formal ballot-papers.
Tied Candidates
1. If, on any count of votes, there are 2 candidates in, or remaining in, the election and the numbers of votes cast for the 2 candidates are equal—the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected.
2. If, on any count of votes, there are 3 or more candidates in, or remaining in, the election and the numbers of votes cast for 2 or more candidates are equal and those candidates are the ones with the lowest number of votes on the count of the votes—the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.
Choosing by Lot
To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the Returning Officer. The slips are folded by the Returning Officer so as to prevent the names being seen. The slips are mixed and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen.
Result
Under Schedule 7 of the Local Government (General) Regulation 2005 the result of the election (including the name of the candidate elected as Mayor) is:
1. to be declared to the Councillors at the Council meeting at which the election is held by the Returning Officer, and
2. to be delivered or sent to the Director-General of the Division of Local Government and to the Joint Presidents of Local Government NSW.
That: 1. The information contained in the report on Election of Mayor be received. 2. In the event of more than one Councillor being nominated, Council determine the method of election for the Office of Mayor. |
3 |
Election of Deputy Mayor |
|
Compiled by: Adam Beggs, Governance Officer
Authorised by: Glenn Schuil, Senior Governance Officer
Outcome |
We have confidence in our Council |
Strategy |
Demonstrate transparency and ethical behaviour |
Service Activity |
Ensure that the organisation promotes ethical behaviour, risk management, transparent decision making and meets contemporary governance standards |
Executive Summary
The purpose of this report is to advise the Council on the procedure and method for the election of a Deputy Mayor by the Councillors. The report recommends that Council consider the election of a Deputy Mayor and determine the method for the election and term of Office of the Deputy Mayor.
Background
Section 231 of the Local Government Act 1993 (the Act) makes the following provision for the election of a Deputy Mayor:
(1) The Councillors may elect a person from among their number to be the Deputy Mayor.
(2) The person may be elected for the Mayoral term or a shorter term.
(3) The Deputy Mayor may exercise any function of the Mayor at the request of the Mayor or if the Mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the Office of Mayor.
(4) The Councillors may elect a person from among their number to act as Deputy Mayor if the Deputy Mayor is prevented by illness, absence or otherwise from exercising a function under this section, or if no Deputy Mayor has been elected.
The election of a Deputy Mayor is not required by the Act but is for each Council to determine.
The balance of this report assumes the continuation of Council’s tradition and practice of electing a Deputy Mayor.
Nominations for Deputy Mayor
The Local Government (General) Regulation 2005 (the Regulation) provides for a Councillor to be nominated without notice for election as Deputy Mayor. However, the nomination must be in writing by two or more Councillors, one of whom can be the nominee. The nomination is not valid unless the nominee has indicated consent to the nomination in writing.
The nomination is to be delivered or sent to the Returning Officer (General Manager). The nomination form can be delivered or sent to the Returning Officer up until the time of the election is being conducted.
Nomination forms have been sent to all Councillors prior to this meeting. Nomination forms will also be available at the meeting if required.
The Returning Officer is to announce the names of the nominees at the Council meeting at which the election is to be held.
Term of Office of Deputy Mayor
Where a Council does elect a Deputy Mayor, the term can be for the Mayoral term or a shorter term at the Council’s discretion.
In accordance with Council’s practice, it is recommended that the term of Office of the Deputy Mayor be the same as the term of Office of the Mayor (until September 2014).
Method of Voting
Council could resolve to use a different method of voting for the Deputy Mayor; however it has been Council’s practice to use the same method of voting for the election of both the Mayor and Deputy Mayor.
That: 1. The information contained in the report on Election of Deputy Mayor be received. 2. Council consider the Election of a Deputy Mayor. 3. In the event of more than one Councillor being nominated, Council determine the method of election for the Office of Deputy Mayor. 4. In accordance with Section 231 (2) of the Local Government Act 1993, the term of Office of the Deputy Mayor for the 2013/2014 period be the same as the term of Office of the Mayor (September 2014). |
4 |
Councillor Fees |
|
Compiled by: Adam Beggs, Governance Officer
Authorised by: Glenn Schuil, Senior Governance Officer
Outcome |
We have confidence in our Council |
Strategy |
Demonstrate transparency and ethical behaviour |
Service Activity |
Ensure that the organisation promotes ethical behaviour, risk management, transparent decision making and meets contemporary governance standards |
Executive Summary
Council is required by the Local Government Act 1993 to pay an annual fee to the Mayor, Deputy Mayor and other Councillors.
The Local Government Remuneration Tribunal fixes minimum and maximum fees each year for the Mayor and Councillors. Council is required to determine a fee within this range, otherwise the minimum fee must be paid.
Council resolved on 27 May 2013 to set the fees payable to the Mayor and Councillors for 2013/2014 at the maximum level permitted.
The report recommends that the information be received.
Background
Section 248 of the Local Government Act 1993 requires that a Council must pay each Councillor an annual fee. A Council can either fix this fee itself (in which case it must be fixed in accordance with the appropriate determination of the Local Government Remuneration Tribunal), or if it doesn’t, it must pay the appropriate minimum fee determined by the Tribunal.
Section 249 of the Local Government Act 1993 requires that a Council must pay the Mayor an annual fee, which is paid in addition to the fee paid to the Mayor as a Councillor. A Council can either fix this fee itself (in which case it must be fixed in accordance with the appropriate determination of the Local Government Remuneration Tribunal), or if it doesn’t, it must pay the appropriate minimum fee determined by the Tribunal.
Section 249 of the Local Government Act 1993 gives discretion to a Council to pay a fee to the Deputy Mayor acting in the office of Mayor and the amount of the fee so paid must be deducted from the Mayor’s annual fee.
Local Government Remuneration Tribunal
The Local Government Remuneration Tribunal was established under the Local Government Act, 1993. Its main function is to:
a) determine categories for Councils and Mayoral offices;
b) place each Council and Mayoral office into one of the categories it has determined;
c) determine the minimum and maximum amounts of fees to be paid to Mayors and Councillors in each of the categories.
Fees Payable from 1 July 2013
In a report presented to Council on 27 May 2013, it was advised that the Tribunal had made its determinations of annual fees payable from 1 July 2013 to Mayors and Councillors.
Penrith City Council is categorised as a ‘Metropolitan Major’ Council and fees for this category were to be set within the range of:
Councillor -Annual Fee Mayor-Additional Fee
Metropolitan Major $15,880 - $26,220 $33,760 - $76,390
Council has previously resolved as a matter of policy, that the maximum of the range be paid. The fees that apply for 2013/2014 are as follows:
1. Councillor Annual Fee |
$26,220
|
2. Mayor - Additional Fee |
$61,112 being 80% of the maximum Mayoral fee
|
3. Deputy Mayor – Additional Fee |
$15,278 being 20% of the maximum Mayoral fee |
The fee for the Mayor and Deputy Mayor is in addition to the annual Councillor fee, so the total fee paid to the Mayor and Deputy Mayor for 2013/2014 is as follows:
1. Mayor - $87,332
2. Deputy Mayor - $41,498
Under Council’s Policy for the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors, the fees are paid to the Mayor, Deputy Mayor and Councillors monthly in arrears.
That the information contained in the report on Councillor Fees be received. |