19 February 2014

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 24 February 2014 at 7:30PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Jackie Greenow OAM - 24 February 2014 to 6 March 2014 inclusive.

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 3 February 2014.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

5.           ADDRESSING COUNCIL

6.           MAYORAL MINUTES

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Local Traffic Committee Meeting - 3 February 2014.

Policy Review Committee Meeting - 10 February 2014.

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 24 February 2014

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

ADVANCE AUSTRALIA FAIR

 

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

Beneath our radiant Southern Cross

We’ll toil with hearts and hands;

To make this Commonwealth of ours

Renowned of all the lands;

For those who’ve come across the seas

We’ve boundless plains to share;

With courage let us all combine

To Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 



Statement of Recognition of Penrith City’s

Aboriginal and Torres Strait Islander
Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


For members of the public addressing the meeting

 
Council Chambers

Text Box: Lectern

Executive Managers                          

                
          

 
Seating Arrangements

 

 

 

Assistant General Manager
Craig Butler

 

 

Assistant General Manager
Barry Husking

 

General Manager
Alan Stoneham

His Worship the Mayor
Councillor
Ross Fowler OAM

 

Senior Governance Officer
Glenn Schuil

 

 

Minute Clerk

 

 

 

 

 
 

 

 

 

 

 

 

 


 

 


                                                        

 

 

Text Box: Public Gallery
Text Box: Managers

Executive Managers                           

         
          

 
 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 



Council_Mark_POS_RGB2014 MEETING CALENDAR

January 2014 - December 2014

(adopted by Council on 25/11/13)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.30pm

 

3

 

 

 

 

 

 

 

22^ü

(7.00pm)

 

 

15

(7.00pm)

 

24@

24

28v

26#

23 *

28

25@

29

27

24#+

 

Policy Review Committee

7.00pm

 

 

 

14

12

16

14

11

8

13

10

8

 

10

10

 

 

 

 

 

 

 

 

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2013-2014 Annual Statements are presented

 

Meeting at which any comments on the 2013-2014 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact the Senior Governance Officer, Glenn Schuil.

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 3 FEBRUARY 2014 AT 7:35PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Ross Fowler OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by Rev Neil Checkley.

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Jim Aitken OAM and Councillors Bernard Bratusa, Prue Car, Kevin Crameri OAM, Marcus Cornish, Greg Davies, Mark Davies, Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM, Tricia Hitchen, Karen McKeown, John Thain and Michelle Tormey.

 

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 16 December 2013

1  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kevin Crameri OAM that the minutes of the Ordinary Meeting of 16 December 2013 be confirmed.

 
DECLARATIONS OF INTEREST

Councillor Ben Goldfinch declared a Pecuniary Interest in Item 1 - Development Application No. 13/1097 Proposed First Floor Addition at Lot 49 DP 236855 (No. 5) Deloraine Drive, Leonay as the Applicants are customers of a Company he is a Director of. Councillor Goldfinch indicated he would leave the Chambers for discussion of this matter.

 

SUSPENSION OF STANDING ORDERS

2  RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Tricia  Hitchen that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:38pm.

 

Geoff Brown

 

Item 3 - Wianamatta Regional Park - Proposed Emu Relocation and Timing of Transfer of Regional Park to State Government        

 

Mr Brown, an interested citizen, spoke in support of the recommendation and requested that Council support the recommendation and asked what options exist to fast track the transfer of this land to National Parks and Wildlife Service. Mr Brown spoke of a public meeting which has previously been held which was attended by 150 people which demonstrated the community concern with the development.

 

3  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Maurice Girotto that an extension of time be granted to enable the speaker to complete his address, the time being 7:45 pm.

 

At this point Mr Brown declined his opportunity to continue his address.

 

Alistair MacDonald

 

Item 6 - Regional Tennis Facility - Proposed Site       

 

Mr MacDonald, an interested citizen, spoke in support of the recommendation and requested that Council support the recommendation. Mr MacDonald confirmed that the position of Tennis NSW is that they endorse Panthers as the preferred site for the planned Regional Tennis Facility for further investigation.

 

Geoff Brown

 

Item 3 - Wianamatta Regional Park - Proposed Emu Relocation and Timing of Transfer of Regional Park to State Government

 

Mr Geoff Brown, continued his address the time being 7:49pm and stated his disappointment in the reduced size of the conservation area.

 

Item 4 - Wianamatta Regional Park - Management of Feral Animal Programs                  

 

Mr Brown, an interested citizen, spoke in support of the recommendation and requested that Council support the recommendation. Mr Brown questioned what other feral animals Lend Lease are managing and that they should be showing evidence of this, in addition to this Mr Brown suggested that all strategies and plans for the development area should be made public.

 

4  RESOLVED on the MOTION of Councillor Michelle Tormey seconded Councillor Kevin Crameri OAM that an extension of time be granted to enable the speaker to complete his address, the time being 7:57 pm.

 

Mr Brown concluded by stating that it is concerning that it is not known who is responsible for ensuring that the strategies and plans relevant to the site are complied with.

 

RESUMPTION OF STANDING ORDERS

5  RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Karen McKeown that Standing Orders be resumed, the time being 8:01pm.

 

Mayoral Minutes

 

Councillor Michelle Tormey left the meeting, the time being 8:02pm.
Councillor Michelle Tormey returned to the meeting, the time being 8:04pm.

 

1        Locals recognised in Australia Day Honours                                                                  

6  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jim Aitken OAM that the Mayoral Minute on Locals recognised in Australia Day Honours be received.

 

2        Australia Day Celebrations a Success

Councillors Jim Aitken OAM, Michelle Tormey, Greg Davies and Kevin Crameri OAM spoke in support of the Mayoral Minute.                                                                                           

7  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jim Aitken OAM that the Mayoral Minute on Australia Day Celebrations a Success be received.

 

Reports of Committees

 

1        Report and Recommendations of the Access Committee meeting held on 11 December 2013                                                                                                                                             

8  RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Michelle Tormey that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 11 December, 2013 be adopted.

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 2 - We plan for our future growth

 

Having previously declared a Pecuniary Interest, Councillor Ben Goldfinch left the meeting for discussion of the item, the time being 8:16pm.

 

1        Development Application No. 13/1097 Proposed First Floor Addition at Lot 49 DP 236855 (No. 5) Deloraine Drive, Leonay                                                                                       

9  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Greg Davies

That:

1.     The information contained in the report on Development Application No. 13/1097 Proposed First Floor Addition at Lot 49 DP 236855 (No. 5) Deloraine Drive, Leonay be received.

 

2.     The SEPP 1 objection be supported to vary the minimum rear setback requirement.

3.     The application be approved subject to the following conditions.

3.1       A001 Approved plans that are architecturally drawn

A008 Works to BCA requirements

A019 Occupation Certificate

A046 Obtain a Construction Certificate

D001 Implement approved sediment & erosion control measures

D009 Covering of waste storage area

D010 Appropriate disposal of excavated or other waste

E001 BCA compliance

ESPECIAL Smoke detector

H001 Stamped plans

H009 Cut/fill details

H017 Loads on existing buildings

H030 Roof finishes

H041 Hours of Work

J004 Pool fencing

K016 Stormwater

K041 Bond

L008 Tree Preservation Order

P002 Fees associated with Council land

Q01F Notice of Commencement of Appointment of PCA

Q05F Occupation/Compliance Certificate

Special Conditions

3.2       To limit viewing into adjoining properties at the rear, the dining room window on the rear elevation shall have a minimum sill height of 1.5m above floor level or fitted with fixed obscure glazing to a height of 1.5m above floor level. A 1.8m high privacy screen is to be fitted to the rear elevation of the deck. Details to be provided prior to the issue of a Construction Certificate.                  

4.     Those who made submissions be advised of Council’s decision.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Car

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Karen McKeown

 

Councillor Michelle Tormey

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                      

 

Councillor Kevin Crameri OAM

 

Councillor Jim Aitken OAM

 

Councillor Mark Davies

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Ross Fowler OAM

 

 

Councillor Ben Goldfinch returned to the meeting, the time being 8:17pm.

 

2        Sydney Science Park Planning Proposal                                                                         

10  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Marcus Cornish

That:

1.     The information contained in the report on Sydney Science Park Planning Proposal be received. 

2.     Council endorse the enclosed Planning Proposal for Sydney Science Park to be forwarded to the Department of Planning and Infrastructure seeking a Gateway Determination under s56 of the Environmental Planning and Assessment Act 1979.

3.     The General Manager be granted delegation to update and finalise the Planning Proposal, written instrument and associated maps before submitting it to the Department of Planning & Infrastructure seeking the Gateway Determination.

4.     Council seek approval from the Gateway to publicly exhibit the Planning Proposal for the Sydney Science Park LEP in accordance with the community consultation requirements under s57 of the EP&A Act, and in a form consistent with any revisions of the Planning Proposal directed by the Department of Planning & Infrastructure as part of the s56 Gateway Determination.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Car

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Karen McKeown

 

Councillor Michelle Tormey

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                      

 

Councillor Kevin Crameri OAM

 

Councillor Jim Aitken OAM

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Ross Fowler OAM

 

 

Councillor Marcus Cornish left the meeting, the time being 8:33pm.
Councillor Marcus Cornish returned to the meeting, the time being 8:35pm.

 

3        Wianamatta Regional Park - Proposed Emu Relocation and Timing of Transfer of Regional Park to State Government                                                                                

11  RESOLVED on the MOTION of Councillor Prue Car seconded Councillor Michelle Tormey

That:

1.     The information contained in the report on Wianamatta Regional Park - Proposed Emu Relocation and Timing of Transfer of Regional Park to State Government be received.

2.     Council write to the Minister for the Environment reiterating Council’s long-held position that a sustainable population of both emus and kangaroos be retained within the Wianamatta Regional Park on a permanent basis.

3.     Council write to the Minister for Planning and Infrastructure and the Minister for the Environment seeking the transfer of the remaining lands within the Wianamatta Regional Park to the NSW State Government as a priority.

4.     Council invite senior management from the Office of Environment and Heritage to a future Policy Review Committee Meeting to discuss matters pertaining to the management of the Wianamatta Regional Park and transfer of the remaining lands to the State Government.

An AMENDMENT was MOVED by Councillor Bernard Bratusa seconded Councillor Marcus Cornish

             That:

1.     The information contained in the report on Wianamatta Regional Park - Proposed Emu Relocation and Timing of Transfer of Regional Park to State Government be received.

2.     Council write to the Minister for the Environment reiterating Council’s long-held position that a sustainable population of both emus and kangaroos be retained within the Wianamatta Regional Park on a permanent basis.

3.     Council write to the Minister for Planning and Infrastructure and the Minister for the Environment seeking the transfer of the remaining lands within the Wianamatta Regional Park to the NSW State Government as a priority.

4.     Council invite senior management from the Office of Environment and Heritage to provide a briefing to Councillors on matters pertaining to the management of the Wianamatta Regional Park and transfer of the remaining lands to the State Government.

The AMENDMENT was PUT.
The AMENDMENT was LOST.

The MOTION was PUT.
The MOTION was CARRIED and on becoming the SUBSTANTIVE MOTION was also carried.

 

 

4        Wianamatta Regional Park - Management of Feral Animal Programs

Councillor Kevin Crameri OAM left the meeting, the time being 8:53pm.
Councillor Kevin Crameri OAM returned to the meeting, the time being 8:56pm.            

12  RESOLVED on the MOTION of Councillor Michelle Tormey seconded Councillor Prue Car

That:

1.        The information contained in the report on Wianamatta Regional Park - Management of Feral Animal Programs be received.

2.        A further report be brought back to the next Council meeting responding to questions raised by Councillor Michelle Tormey relative to the management of feral animals and the various strategies which have justified development approvals on the site.

 

Outcome 4 - We have safe, vibrant places

 

5        Urban Development Institute of Australia National Congress 2014                             

13  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Urban Development Institute of Australia National Congress 2014 be received.

2.     Council nominate Councillors Jim Aitken OAM, Councillor Greg Davies and Councillor Mark Davies as it’s delegates to attend the Urban Development Institute of Australia National Congress 2014 to be held in Brisbane from 26 - 28 March 2014 and grant leave of absence as appropriate.

 

 

Outcome 6 - We're healthy and share strong community spirit

 

6        Regional Tennis Facility - Proposed Site                                                                         

14  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish

That:

1.     The information contained in the report on Regional Tennis Facility - Proposed Site be received.

2.     Council endorse Penrith Panthers as its preferred site for the future development of a Regional Tennis Facility subject to the resolution of any site constraints.

 

7        Roads and Maritime Services, Better Boating Program Grant                                     

15  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Greg Davies

That:

1.     The information contained in the report on Roads and Maritime Services, Better Boating Program Grant be received.

2.     Council note the acceptance of the grant of $82,000, offered under the Roads and Maritime Services 20131-14 Better Boating Program and confirm the allocation of matching funding as detailed in the report.

3.     A letter of thanks be sent to the State Member for Penrith.

 

 

Outcome 7 - We have confidence in our Council

 

8        Australian Local Government Women's Association 2014 NSW State Annual Conference                                                                                                                                              

16  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Greg Davies

That:

1.     The information contained in the report on Australian Local Government Women's Association 2014 NSW State Annual Conference  be received.

2.     Council nominate Councillors Tricia Hitchen, Karen McKeown, Michelle Tormey, Prue Car and Jackie Greenow OAM as its delegates to attend ALGWA’s Annual NSW State Conference, to be held in Broken Hill from Thursday 20 to Saturday 22 March 2014.

 

9        Summary of Investments and Banking for the period 1 December 2013 to 31 December 2013                                                                                                                                     

17  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ben Goldfinch

That:

1.     The information contained in the report on Summary of Investments and Banking for the period 1 December 2013 to 31 December 2013 be received.

2.     The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 December 2013 to 31 December 2013 be noted and accepted.

3.     The graphical investment analysis as at 31 December 2013 be noted.

4.     The Agency Collection Methods as at 31 December 2013 be noted.

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

RR 1          Shopping Trolleys                                                                                                    

Councillor Bernard Bratusa requested a memo reply to all Councillors concerning Council’s position on shopping trolleys that ‘litter’ the streets of the City.

 

RR 2          Pedestrian Refuge - Woodriff Street                                                                      

Councillor Tricia Hitchen requested that the pedestrian refuge at Woodriff Street at the Village Shopping Centre be painted or the surface changed to assist people with vision impairments as they are unable to detect this area.

 

RR 3          Right Hand Turn - Mulgoa Road                                                                           

Councillor Mark Davies requested an update on the progress of installing an island on Mulgoa Road stopping traffic turning right into the petrol station near the entry to Glenmore Park.

 

RR 4          City Signs                                                                                                                  

Councillor Kevin Crameri OAM requested that signs be installed on Parker Street, showing where Cambridge Park is and also look at signs in general such as Werrington, North Penrith etc.

 

RR 5          Tree Removal                                                                                                           

Councillor Kevin Crameri OAM requested a report on tree removal and the requirements for developers and single households.

 

RR 6          Henry Street Centre - Trees                                                                                    

Councillor Kevin Crameri OAM requested a memo reply concerning who owns Henry Street Centre and whether or not they had permission to remove trees.

 

RR 7          Traffic - Xavier School                                                                                            

Councillor Kevin Crameri OAM requested a report on the congestion of traffic at Xavier School and why the traffic can’t go in the Eastern Gate which allows more area to pick up and drop off for buses and cars.

 

RR 8          Central Precinct                                                                                                       

Councillor Michelle Tormey requested a report to a Policy Review Committee Meeting on the future development of the Central Precinct. The report to include plans of the proposed regional park uses.

 

RR 9          Amenities Block  - Erskine Park Netball Courts                                                   

 Councillor Greg Davies requested a memo to all Councillors concerning undertaking an investigation into the provision of an amenities block at Erskine Park Netball Courts.

 

RR 10        Sealing of Road - Kurrumbee School, Werrington                                               

Councillor Prue Car requested a report back to Council on expediting the surfacing of the dirt road next to Kurrumbee School, Water Street, Werrington and details of the potential costs involved.

 

URGENT BUSINESS

 

UB 1          Leave of Absence                                                                                                     

Councillor Jackie Greenow OAM  requested Leave of Absence for the period 24 February 2014 to 6 March 2014 inclusive.

18  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Marcus Cornish that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

19  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Marcus Cornish that Leave of Absence be granted to Councillor Jackie Greenow OAM for the period 24 February 2014 to 6 March 2014 inclusive.

 

UB 2          Opposition to Parkview Approval                                                                          

Councillor John Thain requested Council urgently write to the Minister for Western Sydney (The Premier) and Member for Penrith asking them to intercede on our behalf opposing the Parkview Approval by the Department of Planning and Infrastructure for the Masters Development.

20  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Karen McKeown that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

21  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Karen McKeown that Council urgently write to the Minister for Western Sydney (The Premier) and Member for Penrith asking them to intercede on our behalf opposing the Parkview Approval by the Department of Planning and Infrastructure for the Masters Development.

 

 

 


UB 3          Berkshire Park Community Group - Basketball Court                                       

Councillor Kevin Crameri OAM requested that $6,000 be allocated from North Ward Voted Works to be contributed to the Berkshire Park Community Group to assist with the construction of a basketball court.

22  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor John Thain that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

23  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor John Thain that $6,000 be allocated from North Ward Voted Works to be contributed to the Berkshire Park Community Group to assist with the construction of a basketball court.


 

Committee of the Whole

 

24  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Kevin Crameri OAM that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 9:28pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Mark Davies seconded Councillor Kevin Crameri OAM that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

Outcome 7

 

2        Commercial Matter - Council Property - Leasing of Shop 1/140 - 142 Henry Street (Allen Arcade), Penrith to Rejuvenate Skin Clinic Penrith Pty Ltd                                        

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Commercial Matter - Council Property - Leasing of Shops 8 and 10/140-142 Henry Street Penrith to Academies Australasia Pty Ltd                                                                      

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        Commercial Matter - Council Property - Leasing of Shop 2/144 Henry Street Penrith to Academies Australasia Pty Ltd                                                                                        

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

5        Commercial Matter - Council Property - Lease Assignment Request from Rivers (Australia) Pty Ltd to Specialty Fashion Group Limited over 118 Henry Street Penrith              

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

6        Commercial Matter - Council Property - Easement for Underground Gas Main for Jemena Gas Networks (NSW) Ltd over part of Ched Towns Reserve, William Howell Drive Glenmore Park                                                                                                                   

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Outcome 4

 

7        Commercial Matter - Licence Agreement for St Anthony's Family Care                    

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

8        Commercial Matter - Licence Agreement for Nepean Community and Neighbourhood Services                                                                                                                               

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Outcome 7

 

9        Senior Staff Matters                                                                                                          

 

This item has been referred to Committee of the Whole as the report refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

The meeting resumed at 9:38pm and the Senior Governance Officer reported that the Committee of the Whole met at 9:28pm on 3 February 2014, the following being present

 

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Jim Aitken OAM and Councillors Bernard Bratusa, Prue Car, Kevin Crameri OAM, Marcus Cornish, Greg Davies, Mark Davies, Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM, Tricia Hitchen, Karen McKeown, John Thain and Michelle Tormey.

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

 

CONFIDENTIAL BUSINESS

 

2        Commercial Matter - Council Property - Leasing of Shop 1/140 - 142 Henry Street (Allen Arcade), Penrith to Rejuvenate Skin Clinic Penrith Pty Ltd                                        

RECOMMENDED on the MOTION of Councillor Greg Davies and seconded Councillor Karen McKeown

CW2 That:

1.     The information contained in the report on Commercial Matter - Council Property - Leasing of Shop 1/140 - 142 Henry Street (Allen Arcade), Penrith to Rejuvenate Skin Clinic Penrith Pty Ltd be received.

2.     Council grant a three (3) year lease with a three (3) year option to Rejuvenate Skin Clinic Penrith Pty Ltd in accordance with the terms and conditions as outlined in the report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

3        Commercial Matter - Council Property - Leasing of Shops 8 and 10/140-142 Henry Street Penrith to Academies Australasia Pty Ltd                                                                      

RECOMMENDED on the MOTION of Councillor Greg Davies and seconded Councillor Karen McKeown

CW3 That:

1.     The information contained in the report on Commercial Matter - Council Property - Leasing of Shops 8 and 10/140-142 Henry Street Penrith to Academies Australasia Pty Ltd be received.

2.     Council grant a three (3) year lease with a three (3) year option to Academies Australasia Pty Ltd for each premises in accordance with the terms and conditions as outlined in the report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

4        Commercial Matter - Council Property - Leasing of Shop 2/144 Henry Street Penrith to Academies Australasia Pty Ltd                                                                                        

RECOMMENDED on the MOTION of Councillor Greg Davies and seconded Councillor Karen McKeown

CW4 That:

1.     The information contained in the report on Commercial Matter - Council Property - Leasing of Shop 2/144 Henry Street Penrith to Academies Australasia Pty Ltd be received.

2.     Council grant a three (3) year Lease with a three (3) year option in accordance with the terms and conditions as outlined in the report.

3.     The Common Seal of the City of Penrith be placed on all necessary documentations.

 

5        Commercial Matter - Council Property - Lease Assignment Request from Rivers (Australia) Pty Ltd to Specialty Fashion Group Limited over 118 Henry Street Penrith     

RECOMMENDED on the MOTION of Councillor Greg Davies and seconded Councillor Karen McKeown

CW5 That:

1.     The information contained in the report on Commercial Matter - Council Property - Lease Assignment Request from Rivers (Australia) Pty Ltd to Specialty Fashion Group Limited over 118 Henry Street Penrith be received.

2.     Council approve an assignment of lease in accordance with the terms and conditions set out in the report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

6        Commercial Matter - Council Property - Easement for Underground Gas Main for Jemena Gas Networks (NSW) Ltd over part of Ched Towns Reserve, William Howell Drive Glenmore Park                                                                                                                   

RECOMMENDED on the MOTION of Councillor Greg Davies and seconded Councillor Karen McKeown

CW6 That:

1.     The information contained in the report on Commercial Matter - Council Property - Easement for Underground Gas Main for Jemena Gas Networks (NSW) Ltd over part of Ched Towns Reserve, William Howell Drive Glenmore Park be received.

2.     Council grant Jemena Gas Networks (NSW) Ltd an Easement for Underground Gas Main 3 Wide over Lot 1 DP 833308 and Lot 1410 DP 965950 William Howell Drive, Glenmore Park.  Council accept compensation as outlined in the summary of the report.

3.     Jemena Gas Networks (NSW) Ltd bear all reasonable costs associated with the granting of the easements.

4.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

7        Commercial Matter - Licence Agreement for St Anthony's Family Care                    

RECOMMENDED on the MOTION of Councillor Greg Davies and seconded Councillor Karen McKeown

CW7 That:

1.     The information contained in the report on Commercial Matter - Licence Agreement for St Anthony's Family Care be received.

2.     St Anthony’s Family Care be offered a five (5) year licence agreement based on the terms outlined in this report.

 

 

8        Commercial Matter - Licence Agreement for Nepean Community and Neighbourhood Services                                                                                                                               

RECOMMENDED on the MOTION of Councillor Greg Davies and seconded Councillor Karen McKeown

CW8 That:

1.     The information contained in the report on Commercial Matter - Licence Agreement for Nepean Community and Neighbourhood Services be received.

2.     Nepean Community and Neighbourhood Services be offered a five (5) year licence agreement based on the terms outlined in this report.

 

10      City Park                                                                                                                            

RECOMMENDED on the MOTION of Councillor Bernard Bratusa and seconded Councillor Marcus Cornish

CW10 That a further report come back to Committee of the Whole on the development of the City Park.

 

9        Senior Staff Matters                                                                                                          

RECOMMENDED on the MOTION of Councillor Greg Davies and seconded Councillor Mark Davies

CW9 That:

1.     The information contained in the report on Senior Staff Matters be received

2.     The recommendation of the Senior Staff Recruitment Review Committee be adopted.

 

ADOPTION OF Committee of the Whole

 

25  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jim Aitken OAM that the recommendation contained in the Committee of the Whole and shown as CW1, CW2, CW3, CW4, CW5, CW6, CW7, CW8, CW9 and CW10 be adopted.


There being no further business the Chairperson declared the meeting closed the time being 9:45pm.

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·     Their name;

 

·     Organisation or group they are representing (if applicable);

 

·     Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·     Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·           The interest of the speaker (e.g. affected person, neighbour, applicant, applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                             


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Mayoral Minutes

 

Item                                                                                                                                                Page

 

1        Four staff awarded Louise Petchell Sustainabilty Scholarships                                         1

 

 



Ordinary Meeting                                                                                             24 February 2014

 

Mayoral Minute

Four staff awarded Louise Petchell Sustainabilty Scholarships

Strategy: Ensure our finances and assets are sustainable and services are delivered efficiently

           

 

In 2009 Council instigated a scholarship in recognition of former Sustainability Unit Coordinator, Louise Petchell, who passed away suddenly that year.

 

The scholarship was developed as a lasting legacy to Louise, to celebrate her passion for encouraging staff across the organisation to recognise the opportunities in their role and embrace the principles of sustainability.

 

The scholarship also provides recognition of the value that Louise placed on lifelong learning and skills development, and encouraging everyone to reach their full potential.

 

This year, 13 applications were received from staff, with four applications chosen by the selection committee to share the scholarship. 

 

The committee included Council’s Sustainability Champions, Councillors Karen McKeown and Michelle Tormey, and Louise’s widower Mr Bernard Proctor, along with the Chief Financial Officer, Executive Manager Corporate, and the Organisational Learning and Development Coordinator.

 

Congratulations to Josh Martin, Stephen Krimmer, Amanda Bombaci and Trish Heeley who have been awarded funds under the scholarship.

 

Council’s Asset Coordinator, Josh Martin, submitted an outstanding application which focused on improving the environmental performance of Council buildings. The Scholarship and complementary funding from his department will enable him to undertake NABERS Accredited Assessor training and Green Star Accredited Professional Design and As Built training. On completion Josh will be accredited to conduct formal assessments of the sustainability of Council buildings - both new and existing - and assist with the implementation of Council's Draft Buildings Policy.

 

Stephen Krimmer, Council’s Supervisor Certification, will attend the 2014 Government Sustainability Conference in Sydney in August. Stephen hopes to integrate sustainability into Council departments that are not specifically focused on 'sustainability' but can have the ability to change practices, policies and procedures to achieve more sustainable outcomes.

 

Council’s Waste Education Officer Amanda Bombaci and National Quality Framework (NQF) Implementation Coordinator Trish Heeley will both use scholarship funds to attend the Australian Association for Environmental Education Biennial Conference in Hobart later this year. The conference theme is Sustainability: Smart Strategies for the 21st Century. Amanda hopes to gain a greater understanding on how to better encourage the community to participate in sustainability initiatives and programs.

The conference content will help Trish develop strategies to embed sustainability into the practice of children’s services. This will be shared with children's services staff through training, conferences and centre visits.

 

All of the applicants will be sharing what they have learnt with staff from across the organisation and I look forward to hearing more about their activities throughout the year and the benefits they will bring to the organisation.

 

 

Councillor Ross Fowler OAM

Mayor

 

RECOMMENDATION

That the Mayoral Minute on Four staff awarded Louise Petchell Sustainabilty Scholarships be received.

 

 

  


Reports of Committees

 

Item                                                                                                                                                Page

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 3 February 2014                                                                                                                                             1

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 10 February 2014                                                                                                                                  19

 

 



Ordinary Meeting                                                                                             24 February 2014

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 3 February, 2014

 

 

 

PRESENT

Michael Alderton – Road Network Services Engineer (Chairperson), Wayne Mitchell – Executive Manager Environment & City Development, Adam Wilkinson – Engineering Services Manager, David Drozd – Senior Traffic Engineer, Graham Green – Senior Traffic Engineer, Sergeant Matt Shirvington – Penrith Police, Senior Constable Mark Elliott – St Marys Police, Councillor Marcus Cornish, Councillor Tricia Hitchen – Representative for the Member for Penrith, James Suprain – Roads & Maritime Services, Mark Holmes (representative for the Member for Mulgoa), Ruth Byrnes - Senior Traffic Officer, Bernie Meier – Acting Engineering Co-ordinator, Martin Warda – Trainee Engineer

 

IN ATTENDANCE

Steve Grady – Busways

 

APOLOGIES

Apologies were accepted from Mr Bart Bassett MP – Member for Londonderry, Councillor Greenow OAM, Councillor McKeown, Daniel Davidson – Road Safety Co‑ordinator.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 2 December 2013

The minutes of the Local Traffic Committee Meeting of 2 December 2013 were confirmed.

 

DECLARATIONS OF INTEREST

 There were no declarations of interest.

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        Sydney International Regatta Centre - AAGPS "Head of the River" - Saturday 15 March 2014                                                                                                                                     

RECOMMENDED

That:

1.     The information contained in the report on Sydney International Regatta Centre - AAGPS "Head of the River" - Saturday 15 March 2014 be received.

2.     The event applicant be advised that this is a Class 2 Event under the Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events” and that all conditions and requirements specified in the Guide must be complied with prior to the event.

3.     The Traffic Management Plan submitted by the event applicant detailing the proposed temporary road closures for the event to be held on Saturday 15 March 2014 be endorsed.

4.     A Traffic Management Plan, including a Risk Management Plan, be lodged by the event applicant with the Roads and Maritime Services for concurrence prior to the event.  A copy of the Roads and Maritime Services’ concurrence must be submitted to Council prior to the event.

5.     The event applicant notify NSW Police of the event and a copy of the notification be submitted to Council prior to the event.

6.     The event applicant submit to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million, prior to the event.  In addition, the event applicant indemnify Council in writing against all claims for damage and injury which may result from the proposed event.

7.     A detailed Traffic Control Plan be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event should traffic management arrangements be put in place.

8.     The event applicant arrange to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the endorsed Traffic Management Plan.  Where the Traffic Management and Traffic Control Plans indicate, Traffic Controllers are to be used.  All Traffic Controllers must have current Roads and Maritime Services certification.

9.     The event applicant provide variable message signs (VMS) in appropriate locations as detailed in the Traffic Management Plan.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2010/07.

10.   The event organiser notify the Ambulance Service of NSW and fire brigades (Fire & Rescue NSW and the NSW Rural Fire Services) and the NSW State Emergency Service of the proposed event, and submit a copy of the notification to Council prior to the event.

11.   The event applicant notify private bus companies of the proposed event and submit a copy of the notification to Council prior to the event.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

12.   Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report is required to be submitted to the next available Local Traffic Committee meeting.

13.   The event applicant ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

 

 

2        Sydney International Rowing Regatta 2014 - Monday 24 March to Sunday 30 March 2014                                                                                                                                             

RECOMMENDED

That:

1.     The information contained in the report on Sydney International Rowing Regatta 2014 - Monday 24 March to Sunday 30 March 2014 be received.

2.     The information contained in the report on Sydney International Rowing Regatta 2014 - Monday 24 March to Sunday 30 March 2014 be received.

3.     The event applicant be advised that this is a Class 2 Event under the Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified in the Guide must be complied with prior to the event.

4.     A Transport Management Plan, including a Risk Management Plan, be lodged by the event applicant with the Roads and Maritime Services for approval prior to the event.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

5.     The event applicant notify NSW Police of the event and a copy of the notification be submitted to Council prior to the event.

6.     The event applicant provide confirmation of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million, prior to the event.

7.     A detailed Traffic Control Plan be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event.  The Traffic Control Plan shall include details of the proposed speed limit reduction on Old Castlereagh Road.  The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

8.     The event applicant arrange to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the endorsed Traffic Management Plan.  Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

9.     The event organiser notify the Ambulance Service of NSW and fire brigades (Fire & Rescue NSW and the NSW Rural Fire Service) and the NSW State Emergency Service of the proposed event, and submit a copy of the notification to Council prior to the event.  A request is to be made to Fire and Rescue NSW and Rural Fire Service that any programmed hazard reduction burning in the region that may impact on the Regatta Centre be postponed for the week of the event.

10.   The event applicant provide advice to Council prior to the event that the event complies with the NSW Occupational Health and Safety Act 2000 and the NSW Occupational Health and Safety Regulations 2001.

11.   The event applicant notify private bus companies of the proposed event and submit a copy of the notification to Council prior to the event.

12.   The event applicant ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

13.   Where provided, variable message sign boards be located in accordance with the Roads and Maritime Services Technical Direction TDT2010/07.

 

 

3        "Penrith CBD Festival - Old is Good" - Saturday 22 March 2014                               

RECOMMENDED

That:

1.     The information contained in the report on "Penrith CBD Festival - Old is Good" - Saturday 22 March 2014 be received.

2.     The event applicant be advised that this is partly a Class 2 Event and partly a Class 4 Event under the Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events”, and that the conditions specified below must be complied with prior to the event:

(a)                The Transport Management Plan submitted by event applicant detailing the proposed temporary road closures for the event to be held on Saturday 22 March 2014 be endorsed.

(b)       Approval be given for the temporary closure of:

·        High Street, between Castlereagh and Henry Streets;

·        Station Street, between Henry Street and Union Road;

·        Woodriff Street, between High and Tindale Streets;

·        Riley Street, between High and Henry Streets; and

·        Union Lane east, between Station and Woodriff Streets, and west of Station Street for 100m, including the first section of the car park behind Tattersall’s Hotel

            on Saturday 22 March 2014, from 3:00am to 9:00pm for the duration of the event.

                             (c)     Approval be given for the temporary closure of:

·        High Street, between Castlereagh and Lawson Streets;

·        Castlereagh Street, between High and Tindale Streets;

·        Union Road, north side only between Station Street and first entry to Union Road car park;

·        The Broadway, between Station Street and the entry to Judges Park car park

            on Saturday 22 March 2014, from 12:30pm to 1:15pm for the duration of the Parade event.

(d)       The Parade event be run under the direct supervision of NSW Police.

(e)       A Transport Management Plan, including a Risk Management Plan, be lodged by the event applicant with the Roads and Maritime Services for approval, prior to the event.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

(f)        The event applicant obtain separate approval from NSW Police and submit a Schedule 1 Form under the Summary Offences Act to the NSW Police prior to the event.  A copy of the NSW Police approval must be submitted to Council prior to the event.

(g)       The event applicant submit to Council a copy of Public Liability Insurance (usually a certificate of currency) of a minimum of $10 million, prior to the event.  In addition, the event applicant indemnify Council, in writing, against all claims for damage and injury which may result from the proposed event.

(h)       A detailed Traffic Control Plan be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event.  The Traffic Control Plan shall detail how a minimum of a 4.0m emergency lane is maintained during the event.

(i)        The event applicant arrange to place barricades and provide Traffic Controllers where required by the approved Transport Management Plan.  Where the Traffic Management Plan and Traffic Control Plan indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

(j)        The event applicant provide advice to Council prior to the event that the event fully complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

(k)       The event applicant advertise the proposed temporary road closures in local newspapers a minimum of two weeks prior to the event, and provide Variable Message Signs (VMS) in appropriate locations a minimum of one week prior to the event, with the locations of the VMS submitted to Council for endorsement prior to their erection.  VMS should be located in accordance with the Roads and Maritime Services Technical Direction TDT2010/07.

(l)        The event applicant deliver an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the event.  Any concerns or requirements must be resolved by the applicant or referred back to Council for consideration.

(m)      Signposting advising the date and time of all closures be provided by the event organiser two weeks prior to the event (the applicant to liaise with the Roads and Maritime Services regarding size of sign and text height).

(n)       The event organiser notify the Ambulance Service of NSW, fire brigades (Fire & Rescue NSW and the NSW Rural Fire Service) and NSW State Emergency Service of the proposed event, and submit a copy of the advice to Council prior to the event.

(o)       The event applicant notify private bus companies of the proposed event and submit a copy of the advice to Council prior to the event.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

(p)       Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Transport Management Plan, a further report will be required to be submitted to the next available Local Traffic Committee meeting.

(q)       The event applicant ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

(r)        The event applicant ensure that competitors obey road rules and Police directions during the event.

(s)        All documentation conditioned be submitted to Council for information purposes at least 14 days prior to the event.

(t)        All works as part of this approval be conducted at no cost to Council, unless agreed in writing.

3.       Penrith CBD Corporation be advised of Council’s resolution.

 

 

4        ANZAC Sunday Afternoon March & Memorial Service - Sunday 13 April 2014      

RECOMMENDED

That:

1.     The information contained in the report on ANZAC Sunday Afternoon March & Memorial Service - Sunday 13 April 2014  be received.

2.     The Traffic Management Plan for the Class 2 Special Event pursuant to Roads and Maritime Services “Guidelines for Traffic and Transport Management for Special Events”, for the ANZAC Sunday Afternoon March and Memorial Service be endorsed, subject to the following conditions:

(a)  The event applicant be advised that the Service is a Class 2 Event and the March is a Class 4 Event under the Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified in the Guide must be complied with prior to the event.

(b)  Approval be given for the temporary closure of roads listed in the report, for the duration of the event.

(c)  A Traffic Management Plan including a Risk Management Plan be lodged by the event applicant with the Roads and Maritime Services for approval prior to the event.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

(d) The event applicant obtain separate approval from the NSW Police and submit a Schedule 1 Form under the Summary Offences Act to the NSW Police prior to the event.  A copy of the NSW Police approval must be submitted to Council prior to the event.

(e)  The event applicant submit to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million, prior to the event.  In addition, the event applicant indemnify Council in writing against all claims for damage and injury which may result from the proposed event.

(f)  A detailed Traffic Control Plan shall be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event.  The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

(g)  The event applicant arrange to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan.  Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

(h)  The event applicant must provide advice to Council prior to the event that the event addresses all requirements of the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

(i)   The event applicant advertise the proposed temporary road closures in local newspapers a minimum of two weeks prior to the event, and provide Variable Message Signs (VMS) in appropriate locations a minimum of one week prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

(j)   The event applicant deliver an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the event.  Any concerns or requirements must be resolved by the applicant or referred back to Council for consideration.  Satisfactory arrangements must be made to address such concerns to allow the event to proceed.

(k)  Signposting advising the date and time of all closures be provided and erected by the event organiser two weeks prior to the event (the applicant to liaise with the Roads and Maritime Services regarding size of sign and text height).

(l)   The event organiser notify the Ambulance Service of NSW and fire brigades (Fire & Rescue NSW and the NSW Rural Fire Service) and NSW State Emergency Service of the proposed event, and submit a copy of the notification to Council prior to the event.

(m) The event applicant notify private bus companies of the proposed event and submit a copy of the notification to Council prior to the event.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

(n)  Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report will be required to be submitted to the next available Local Traffic Committee meeting.

(o)  The event applicant shall ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

(p)  The event applicant is to ensure that participants obey road rules and Police directions during the event.

3.     The applicant be advised of Council’s resolution.

 

 

5        ANZAC Day Dawn Service & March - Friday 25 April 2014                                      

RECOMMENDED

That:

1.     The information contained in the report on ANZAC Day Dawn Service & March - Friday 25 April 2014 be received.

2.     The Traffic Management Plan for the Class 2 Special Event pursuant to Roads and Maritime Services “Guidelines for Traffic and Transport Management for Special Events” for the ANZAC Day Dawn Service and March be endorsed, subject to the following conditions:

(a)  The event applicant be advised that the Service is a Class 2 Event and the March is a Class 4 Event under the Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified in the Guide must be complied with prior to the event.

(b)  Approval be given for the temporary closure of roads listed in the report, for the duration of the event.

(c)  A Traffic Management Plan, including a Risk Management Plan, be lodged by the event applicant with the Roads and Maritime Services for approval prior to the event.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

(d) The event applicant obtain separate approval from the NSW Police and submit a Schedule 1 Form under the Summary Offences Act to the NSW Police prior to the event.  A copy of the NSW Police approval must be submitted to Council prior to the event.

(e)  The event applicant submit to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million, prior to the event.  In addition, the event applicant indemnify Council in writing against all claims for damage and injury which may result from the proposed event.

(f) A detailed Traffic Control Plan shall be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event.  The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

(g)  The event applicant arrange to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan.  Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

(h)  The event applicant must provide advice to Council prior to the event that the event addresses all requirements of the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

(i) The event applicant advertise the proposed temporary road closures in local newspapers a minimum of two weeks prior to the event, and provide Variable Message Signs (VMS) in appropriate locations a minimum of one week prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

(j) The event applicant deliver an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the event.  Any concerns or requirements must be resolved by the applicant or referred back to Council for consideration.  Satisfactory arrangements must be made to address such concerns to allow the event to proceed.

(k)  Signposting advising the date and time of all closures be provided and erected by the event organiser two weeks prior to the event (the applicant to liaise with the Roads and Maritime Services regarding size of sign and text height).

(l) The event organiser notify the Ambulance Service of NSW and fire brigades (Fire & Rescue NSW and the NSW Rural Fire Service) and the NSW State Emergency Service of the proposed event, and submit a copy of the notification to Council prior to the event.

(m) The event applicant notify private bus companies of the proposed event and submit a copy of the notification to Council prior to the event.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

(n)  Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report will be required to be submitted to the next available Local Traffic Committee meeting.

(o)  The event applicant shall ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

(p)  The event applicant is to ensure that participants obey road rules and Police directions during the event.

3.     The applicant be advised of Council’s resolution.

 

 

6        Cancer Council Penrith "Relay for Life" – Friday 2 May to Sunday 4 May 2014     

RECOMMENDED

That:

1.     The information contained in the report on Cancer Council Penrith "Relay for Life" – Friday 2 May to Sunday 4 May 2014 be received.

2.     The Traffic Management Plan for the Class 2 Special Event pursuant to Roads and Maritime Services “Guidelines for Traffic and Transport Management for Special Events”, for the Penrith “Relay for Life” on Friday 2 May to Sunday 4 May 2014 be endorsed, subject to the following conditions:

 

(a)  The event applicant be advised that this is a Class 2 Event under the Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified in the Guide must be complied with prior to the event.

(b)  A Traffic Management Plan, including a Risk Management Plan, be lodged by the event applicant with the Roads and Maritime Services for approval prior to the event.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

(c)  The event applicant obtain separate approval from the NSW Police and submit a Schedule 1 Form under the Summary Offences Act to the NSW Police prior to the event.  A copy of the NSW Police approval must be submitted to Council prior to the event.

(d) Any proposed temporary vehicular access for the logistics car park via Jamison or Mulgoa Roads is not approved.

(e)  The event applicant submit to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million, prior to the event.  In addition, the event applicant indemnify Council in writing against all claims for damage and injury which may result from the proposed event.

(f)  A detailed Traffic Control Plan shall be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event.  The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

(g)  The event applicant arrange to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan.  Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

(h)  The event applicant must provide advice to Council prior to the event that the event addresses all requirements of the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

(i)   The event applicant deliver an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the event.  Any concerns or requirements must be resolved by the applicant or referred back to Council for consideration.  Satisfactory arrangements must be made to address such concerns to allow the event to proceed.

(j)   Signposting advising the date and time of all closures be provided and erected by the event organiser two weeks prior to the event (the applicant to liaise with the Roads and Maritime Services regarding size of sign and text height).

(k)  The event organiser notify the Ambulance Service of NSW and fire brigades (Fire & Rescue NSW and the NSW Rural Fire Service) and NSW State Emergency Service of the proposed event, and submit a copy of the notification to Council prior to the event.

(l)   The event applicant notify private bus companies of the proposed event and submit a copy of the notification to Council prior to the event.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

(m) Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report will be required to be submitted to the next available Local Traffic Committee meeting.

(n)  The event applicant shall ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

(o)  The event applicant is to ensure that participants obey road rules and Police directions during the event.

3.     The applicant be advised of Council’s resolution.

 

 

7        Collins Street, St Marys - Proposed Decommissioning of Marked Footcrossing         

RECOMMENDED

That:

1.     The information contained in the report on Collins Street, St Marys - Proposed Decommissioning of Marked Footcrossing be received.

2.     Formal consultation be conducted with Our Lady of the Rosary Church and the Our Lady of the Rosary Primary School Principal regarding decommissioning of the existing marked footcrossing, and adjacent residential properties also be advised of Council’s proposal, with any substantial objections to be referred back to the Local Traffic Committee for consideration.

3.     Subject to no substantial objections being received, the marked footcrossing on Collins Street, St Marys be decommissioned and associated “No Stopping” restrictions be reduced as per the details shown in Appendix 1 and Appendix 2 to this report.

4.     The Roads and Maritime Services approved pedestrian fencing be installed on either side of the crossing in accordance with Roads and Maritime Services TD 2001/04a “Use of Traffic Calming Devices as Pedestrian Crossings” Figure 2.

5.     A pram ramp be constructed at the south-western corner of the intersection at Swanston and Collins Streets, St Marys to provide east-west connectivity with the existing footpath on Collins Street.

6.     The project be funded from Council’s Traffic Facility Block Grant and 2014/15 Urgent Traffic Facilities Program.

7.     Mrs Tanya Davies MP, Member for Mulgoa, be advised of Council’s resolution and be provided with a copy of the properties contacted during the community consultation process.

 

 

8        Russell Street, Emu Plains - Proposed Changes to Parking Restrictions and Delineation    

LTC Comment

The Penrith Police representative raised concerns regarding the proposed “Loading Zone” restrictions shown in Option C.  The Committee discussed various options, with an agreed resolution of providing a 15 minute “Truck Zone” in lieu of the proposed “Loading Zone”.

The Committee also discussed options of providing additional truck parking on Old Bathurst Road, Emu Plains, east of Russell Street, in addition to pavement improvements and intersection sight distance improvements near BromleyRoad, Emu Heights.

RECOMMENDED

That:

1.     The information contained in the report on Russell Street, Emu Plains - Proposed Changes to Parking Restrictions and Delineation be received.

2.     Option C for provision of a “Truck Zone 15 Minutes” on the western side of Russell Street, Emu Plains, with intermittent unrestricted parking on the eastern and western sides, including relevant “No Stopping” restrictions and altered linemarking, be implemented in accordance with Appendix 3 (as amended).

3.     Council’s Design Section be requested to investigate provision of blister islands to supplement the existing pedestrian refuge outside number 146 Russell Street, Emu Plains, with a further report endorsing the design to be submitted to the Local Traffic Committee and the project be funded from Council’s 2014/15 Urgent Traffic Facilities Budget.

4.     A review be conducted in six weeks and six months following the installation of the altered signage.

5.     The business owners who provided comments be advised of Council’s resolution.

6.     Mr Stuart Ayres MP, Member for Penrith, be advised of Council’s resolution.

7.     Council investigate the provision of “Truck Zone” signs on Old Bathurst Road, east of Russell Street, Emu Plains.

8.     Council investigate the road pavement condition on Russell Street, near Bromley Road, Emu Heights.

9.     Council investigate the provision of “No Stopping” restrictions on Russell Street, at the intersection of Bromley Road, Emu Heights.

 

9        Frogmore Road/Kingswood Road, Orchard Hills & Deloraine Drive/Pleasant Place, Leonay - Proposed Provision of “Give Way” Signage                                                                 

RECOMMENDED

That:

1.     The information contained in the report on Frogmore Road/Kingswood Road, Orchard Hills & Deloraine Drive/Pleasant Place, Leonay - Proposed Provision of “Give Way” Signage be received.

2.     “Give Way” signage, 10m of double-barrier (BB) linemarking and associated holding line (as shown in Appendix 1) be installed at the intersection of Frogmore Road and Kingswood Road, Orchard Hills.

3.     “Crest” and “Side Road Intersection” warning signs be installed on Deloraine Drive, Leonay; and “Give Way” signage and associated holding line be installed on Pleasant Place, Leonay (as shown in Appendix 2).

4.     The residents be advised of Council’s resolution.

 

 

10      Union Lane Car Park, Penrith - Review of Traffic Arrangements                              

RECOMMENDED

That:

1.     The information contained in the report on Union Lane Car Park, Penrith - Review of Traffic Arrangements be received.

2.     Council approve the provision of painted medians at the ends of parking rows and “Give Way” lines in the east-west aisle approaches to the through, north-south aisle in the Union Road/Union Lane Car Park, Penrith as shown on Appendix 1.

3.     The business who made representations be advised of Council’s resolution.

 

 

11      Putland Street, St Marys - Proposed Provision of "No Stopping" Zones & Shoulder Medians                                                                                                                              

RECOMMENDED

That:

1.     The information contained in the report on Putland Street, St Marys - Proposed Provision of "No Stopping" Zones & Shoulder Medians be received.

2.     Consultation be conducted with residents affected by the proposed installation of the “No Stopping” zones at the intersection of Putland Street and Princess Mary Street, St Marys, as shown in Appendix 1, and any substantial objections be referred to the Local Traffic Committee.

3.     Subject to no substantial objections from the consultation process, the “No Stopping” zones be endorsed for installation, as shown in Appendix 1.

4.     The project for the provision of shoulder medians in Putland Street, at its eastern approach to Princess Mary Street, St Marys, as shown on Appendix 1, be entered into Council’s Traffic Facilities Prioritisation Process.  When the project receives priority against other sites, Council’s Design Co-ordinator be requested to prepare a design for the facility, with a further report submitted to the Local Traffic Committee for design plan finalisation and endorsement.

5.     St Marys Police be requested to monitor and enforce driver speeding in Putland Street, St Marys.

6.     Mrs Tanya Davies MP, Member for Mulgoa, and the resident be advised of Council’s resolution.

7.     Mrs Tanya Davies MP, Member for Mulgoa, be advised of Council’s resolution and be provided with a copy of the properties contacted during the community consultation process.

 

12      Parker Street, Kingswood - Proposed Pedestrian Signals                                              

RECOMMENDED

That:

1.     The information contained in the report on Parker Street, Kingswood - Proposed Pedestrian Signals be received.

2.     That the information contained in the report be noted.

 

 

13      Fox Lane, Erskine Park - Proposed 25m B-Double Route                                            

RECOMMENDED

That:

1.     The information contained in the report on Fox Lane, Erskine Park - Proposed 25m B-Double Route be received.

2.     Fox Lane, Erskine Park be approved for 25/26m B-double use.

3.     The Roads and Maritime Services be advised of this matter accordingly, and be requested to publish a notice in the Government Gazette in accordance with the “Route Assessment Guidelines for B-Doubles and Road Trains”, indicating approval to use the aforementioned road as a 25/26m B-double routes.

4.     The applicant be advised of Council’s resolution.

 

 

14      Melbourne Street, Oxley Park - Endorsement of Design Plan for Proposed Traffic Calming Devices                                                                                                                                

RECOMMENDED

That:

1.     The information contained in the report on Melbourne Street, Oxley Park - Endorsement of Design Plan for Proposed Traffic Calming Devices be received.

2.     Consultation be conducted with the residents affected by installation of the “No Stopping” signage associated with the proposal.

3.     Subject to no substantial objections from the consultation process, Design Plan AM 180 for two angled slow points in Melbourne Street, Oxley Park be endorsed for construction.

4.     A lighting assessment be conducted.

 

 

15      Glengarry Drive, Glenmore Park - Proposed Provision of Traffic Calming Devices 

RECOMMENDED

That:

1.     The information contained in the report on Glengarry Drive, Glenmore Park - Proposed Provision of Traffic Calming Devices be received.

2.     The project for the provision of traffic calming devices in Glengarry Drive, Glenmore Park, at the approaches to the bend between Bangaroo Avenue and house number 66, as shown on Appendix 1, be entered into Council’s Traffic Facilities Prioritisation Process.  When the project receives priority against other sites, Council’s Design Co-ordinator be requested to prepare a design for the facility, with a further report submitted to the Local Traffic Committee for design plan finalisation and endorsement.

3.     The Police be requested to monitor and enforce driver speeding in Glengarry Drive, Glenmore Park.

4.     The resident be advised of Council’s resolution.

 

16      Racecourse Road, South Penrith - Speeding Vehicles & Proposed Traffic Control Medians                                                                                                                                              

RECOMMENDED

That:

1.     The information contained in the report on Racecourse Road, South Penrith - Speeding Vehicles & Proposed Traffic Control Medians be received.

2.     The project for the provision of traffic control medians in Racecourse Road at Mitchell Street, Kennedy Drive and Christie Street as shown on Appendix 1 be entered into Council’s Traffic Facilities Prioritisation Process.  When the project receives priority against other sites, Council’s Design Co‑ordinator be requested to prepare a design for the facility, with a further report submitted to the Local Traffic Committee for design plan finalisation and endorsement.

3.     Penrith Police be requested to monitor and enforce drivers speeding in Racecourse Road, South Penrith.

4.     The resident be advised of Council’s resolution.

 

 

17      Belmore Street, Penrith - Endorsement of Design Plan for Proposed Median Extension    

RECOMMENDED

That:

1.      The information contained in the report on Belmore Street, Penrith - Endorsement of Design Plan for Proposed Median Extension be received.

2.      Subject to approval from the Roads and Maritime Services, Design Plan AB170 for the extension of the median in Belmore Street, Penrith be endorsed for construction.

 

 

 

GENERAL BUSINESS

 

GB 1          Station Street, Penrith – Parking at Penrith Swimming Centre Car Park  (Raised by Councillor Hitchen, Representative for the Member for Penrith)                                              

Councillor Hitchen, representative for the Member for Penrith, requested that Council investigate the provision of timed parking restrictions in the car park at the Penrith Swimming Centre in Station Street, Penrith, to stop drivers from parking there all day following the introduction of timed parking restrictions in the nearby Nepean Village Shopping Centre Car Park.

RECOMMENDED that the matter be investigated.

 

 

GB 2          Castlereagh Road, Penrith – Request for Relocation of Signage  (Raised by Councillor Hitchen, Representative for the Member for Penrith)                                                                 

Councillor Hitchen, representative for the Member for Penrith, requested that the Penrith Whitewater Rafting Centre sign be relocated from just past the Centre’s driveway to just before the driveway, as drivers are missing the turn and doing a U-turn.  Concerns were also raised regarding safety of vehicles turning right onto Castlereagh Road from Penrith Whitewater.

RECOMMENDED that the matter be investigated.

 

GB 3          Scheduled City Works 2014/2015 – Request for Information  (Raised Councillor Cornish)    

Councillor Cornish requested a copy of Council’s city works road sealing program for 2013/2014 and 2014/2015, and that the program be listed according to Wards.

RECOMMENDED that Council’s City Works Manager provide a copy of the proposed schedule to Councillor Cornish and Councillor Hitchens.

GB 4          ANZAC Day March – Sunday 13 April 2014  (Raised St Marys Police)             

The St Marys Police representative advised the Committee of the St Marys RSL Sub-branch ANZAC Day March to be held on Sunday 13 April 2014.

 

The March will commence at 2:30pm and conclude at approximately 4:00pm, and will be conducted wholly within the suburb of St Marys.  Approximately 350 people will assemble outside Coachman’s Park in Queen Street, St Marys (at the intersection with Charles Hackett Drive) at 2:20pm, then at 2:30pm will travel south along Queen Street, across the Great Western Highway, then right to Sainsbury Street and on to Victoria Park, where the March will conclude.  The following intersections/roads will be required to be temporarily closed:

 

·    Queen Street/Chapel Street

·    Queen Street/Charles Hackett Drive (outside Coachman’s Park)

·    Queen Street/Crana Street

·    Queen Street/King Street

·    Mamre Road/Great Western Highway

·    Mamre Road/Putland Street

·    Putland Street/Princess Mary Street

·    Princess Mary Street (outside the Aldi supermarket).

 

The March will consist of veterans, four mounted horses, four vehicles, a brass band and a pipe band.

 

The proposed road closures are anticipated to cause minimal disruptions to traffic along Queen Street and Mamre Road, and any build-up of traffic on the Great Western Highway is only expected to last for several minutes.  The road closures will be co-ordinated by officers from St Marys Police Local Area Command, and the Police have approved this application.

 

RECOMMENDED

That:

 

1.   The event applicant be advised that this is a Class 4 event under the “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified in the Guide must be complied with prior to the event.

2.   The event applicant submit to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million, prior to the event.  In addition, the event applicant indemnify Council in writing against all claims for damage and injury which may result from the proposed event.

3.   The event applicant obtains separate approval form the NSW Police and submits a Schedule 1 Form under the Summary Offences Act to the NSW Police prior to the event.  A copy of the NSW Police approval must be submitted to Council prior to the event.

4.   The event be run under the direct supervision of NSW Police.

5.   The event organiser notify the Ambulance Service of NSW and fire brigades (Fire & Rescue NSW and the NSW Rural Fire Service) and the NSW State Emergency Service of the proposed event, and submit a copy of the notification to Council prior to the event.

There being no further business the Chairperson declared the meeting closed, the time being 11:55am.

 

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 3 February, 2014 be adopted.

 

 

 


Ordinary Meeting                                                                                             24 February 2014

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 10 February, 2014

 

 

 

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Jim Aitken OAM and Councillors Bernard Bratusa, Prue Car (arrived 7:10pm), Kevin Crameri OAM, Marcus Cornish, Greg Davies, Mark Davies, Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM, Tricia Hitchen, Karen McKeown, John Thain and Michelle Tormey.

 

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 9 December 2013

The minutes of the Policy Review Committee Meeting of 9 December 2013 were confirmed.

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

DELIVERY PROGRAM REPORTS

 

Outcome 5 - We care about our environment

 

1        Final Asbestos Policy

Councillor Prue Car arrived at 7:10pm.

Executive Manager - Environment and City Development, Wayne Mitchell introduced the report and invited President of the Asbestos Diseases Foundation of Australia Inc, Mr Barry Robson and Acting Environmental Health Manager, Anthony Price to give a presentation.                                                               

RECOMMENDED

That:

1.   The information contained in the report on Asbestos Policy be received.

 

2.   The Asbestos Policy be adopted by Council.

 

3.   Council thank Mr Barry Robson for his attendance and assistance in the development of this Policy.

4.   Councillor Officers be thanked for their efforts in developing this Policy.

 

5.   A further report be brought to a future meeting detailing domestic asbestos waste disposal issues including costs for small quantities, penalties for the unlawful receipt of asbestos removal, the cost to the City and Council of development related asbestos issues and information on the outcome of the asbestos disposal trial recently carried out by Holroyd City Council.

 

 

Outcome 7 - We have confidence in our Council

 

2        Rates & Charges Policies                                                                                                  

RECOMMENDED

That:

1.     The information contained in the report on Rates & Charges Policies be received.

2.     The Rates & Charges Hardship Policy be approved.

3.     The Rates & Charges Pension Rebate Policy be approved.

 

3        Draft Buildings Policy                                                                                                       

RECOMMENDED that the information contained in the report on Draft Buildings Policy be received and the Draft Policy be endorsed.

 

There being no further business the Chairperson declared the meeting closed the time being 7:41pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 10 February, 2014 be adopted.

 

 

  


DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

 

Outcome 2 - We plan for our future growth

 

1        Development Application DA13/0604 for Self-Storage Unit Building with associated Car Parking, Landscaping and Site Works at Lot 8 DP 1105133, (No. 142) Old Bathurst Road, Emu Plains Applicant: Hitchens Self Storage C/- MCHP Architects Pty Ltd;  Owner: Trevor and Patricia Hitchen

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.                                                                                       1

   

Outcome 5 - We care about our environment

 

2        Onsite Encapsulation Feasibility - Remediation of the Former Radium Hill Company Site, Nelson Parade, Hunters Hill                                                                                                         27

 

Outcome 6 - We're healthy and share strong community spirit

 

3        Chameleon Reserve - Amenity Building                                                                          37

 

4        Australian Government and NSW State Government Grant Funding for Recreation and Neighbourhood Facility Projects                                                                                      41

 

5        NRL Harmony Day Festival and U16 Harmony Day Cup                                              50

 

Outcome 7 - We have confidence in our Council

 

6        2014 Australian Local Government Association (ALGA) National General Assembly of Local Government                                                                                                                      57

 

7        Organisational Performance Report - December 2013                                                     76

 

8        Summary of Investments and Banking for the period 1 January to 31 January 2014     82

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 2 - We plan for our future growth

 

Item                                                                                                                                                Page

 

1        Development Application DA13/0604 for Self-Storage Unit Building with associated Car Parking, Landscaping and Site Works at Lot 8 DP 1105133, (No. 142) Old Bathurst Road, Emu Plains Applicant: Hitchens Self Storage C/- MCHP Architects Pty Ltd;  Owner: Trevor and Patricia Hitchen

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.                                                                                       1

 

 



Ordinary Meeting                                                                                             24 February 2014

 

 

 

1

Development Application DA13/0604 for Self-Storage Unit Building with associated Car Parking, Landscaping and Site Works at Lot 8 DP 1105133, (No. 142) Old Bathurst Road, Emu Plains  Applicant:  Hitchens Self Storage C/- MCHP Architects Pty Ltd;  Owner:  Trevor and Patricia Hitchen    

 

Compiled by:               Paul Lemm, Development Services Manager

Authorised by:            Wayne Mitchell, Executive Manager - Environment & City Development  

Requested By:             Councillor Bernard Bratusa

 

Outcome

We plan for our future growth

Strategy

Facilitate development that encourages a range of housing types

Service Activity

Facilitate quality development that contributes to a growing regional City

      

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

Executive Summary

Council is in receipt of a development application for alterations and additions to the self-storage unit facility at 142 Old Bathurst Road, Emu Plains. The subject site is zoned IN1 General Industrial under Penrith Local Environmental Plan 2010 and the proposed additions are permissible in the zone with Council consent.

The proposed development involves the construction of a freestanding building on the site suspended over an existing drainage easement. The drainage easement was established as part of the original industrial subdivision to take overflow floodwaters from Lapstone Creek during flood events. It is acknowledged that the development will result in an minor increase to the flood level, however, this impact is unlikely to adversely affect flood behaviour in the locality.

The design of the building and its substructure responds to the constraints of the site and is complimentary to the character of the area. The proposed expansion is an appropriate use in the zone and is unlikely to generate any significant issues.

An assessment under Section 91 and Section 79C of the Environmental Planning and Assessment Act 1979 has been undertaken and the application is recommended for approval.

Site and Surrounds

The subject site is situated on the southern side of Old Bathurst Road, approximately 300m east of the intersection of Old Bathurst Road and Russell Street (see Locality Plan, Appendix No. 1). The site is located in the floodplain of the Nepean River, adjacent to a concrete lined drainage channel (Lapstone Creek) that conveys flows from the south to the north.

The surrounding land immediately adjacent to the east, south and west of the site accommodates industrial land uses, whilst the land to the north contains the Emu Plains Correctional Centre. Approximately 700m north-west of the site is an established low density residential area.

The site is 8170m² in size and is orientated in a north to south direction. The site is burdened by easements for drainage, services and access. The portion of the site occupied by the existing self-storage development is generally level. However, the western portion of the land, subject to this development application, slopes down to the west and to an existing concrete lined drainage channel which runs parallel to the site’s boundary.

The site contains an existing approved self-storage building encircled by a driveway which extends from Old Bathurst Road around the building. Other improvements across the site include onsite stormwater detention and landscaping. Parts of the site not occupied by the existing development are covered in a gravel base and are currently occupied by storage containers. The facility is currently staffed by one full time and one part time staff member. The site is staffed Monday to Friday, 9am – 5pm and Saturday 9am – 3pm, however, tenants are able to access the  premises 7 days per week between 6am and 10pm.

Previous Approvals

·  The property was created by way of an industrial subdivision approved by Council on 15 February 2001 under Development Consent No. DA05/0375. The approval of the subdivision resulted in a slight rise in the flood level of approximately 150mm in the 200 year flood and as a consequence one existing industrial building to the south-west of the estate would become inundated over their floor level. The approved subdivision included measures to accommodate flood conveyance for floods up to the 200yr ARI regional Hawkesbury-Nepean flood which included widening of the concreted lined drainage channel, re-vegetation of the riparian corridor and establishment of drainage easement and related restriction as to user.

In accordance with section 88B of the Conveyancing Act 1919, a restriction as to user was imposed on the site that reads:

          ‘The part of each Lot within the drainage easement numbered 1 in the plan:

1)   Shall not be used for the storage of vehicles, plants, materials or other items likely to obstruct the free flow of floodwaters

2)   Shall not have its surface level altered without the consent of Council and

3)   Shall contain fencing and landscaping of open style which shall not obstruct the free flow of floodwaters’

·  The existing self storage facility was approved under Development Consent No. DA10/0289 on 29 June 2010.

·  Development Consent No. DA11/0276 approved the storage of shipping containers on the site.

The Proposed Development

The proposed development includes the following aspects:

·  Construction of a new freestanding building, housing individual secure self-storage units over two levels. The new building and a portion of the proposed car parking area will extend over the existing drainage easement on the site supported by a suspended concrete slab at a maximum height of 2.17m above existing ground level.

·  Continued storage of shipping containers at the rear of the property.

·  A total of 24 car parking spaces including 10 new car parking spaces.

·  The proposal relies upon the existing access arrangements on the site being a separate ingress and egress to Old Bathurst Road and loop driveway around the existing building.

·  Associated landscaping and on-site drainage works.

·  All operational aspects including staff numbers and operating hours will remain as approved under DA10/0289.

Refer to Appendix No. 2 for A4 copies of the site plan, floor plan, elevations and perspectives submitted with the application.

 

The Development Application has been accompanied by the following related documents:

·    Architectural Plans – MCHP Architects

·    Landscape Plan – Taylor Brammer Landscape Architects

·    Stormwater Drainage Details –  Kneebone, Beretta and Hall

·    Flood report & addendum – Worley Parsons

·    Visual Impact Assessment – Walsh Consulting

·    Statement of Environmental Effects – Walsh Consulting

·    Waste Management Plan – Chris Jones, MCHP Architects

 

Planning Assessment

The development has been assessed in accordance with the matters for consideration under Section 91 and Section 79C of the Environmental Planning and Assessment Act 1979, and having regard to those matters, the following issues have been identified for further consideration.

1.   Section 91 – What is integrated development

A controlled activity approval is not required under the Water Management Act 2000. Recent changes to this legislation negate the need for this approval where any activity is carried out on waterfront land relating to a river where the channel of the river is fully lined or is a fully enclosed pipe channel. Lapstone Creek which runs parallel to the subject site is fully lined and therefore would not require a controlled activity approval.

2.   Section 79C(1)(a)(i) – Any Environmental Planning Instrument

Sydney Regional Environmental Plan No. 20 – Hawkesbury-Nepean River

This plan applies to all land within the city. The proposed development is in accordance with the general planning considerations, the relevant specific planning policies and related recommended strategies for water quality and quantity.

Given the characteristics of flooding in the locality, the assessment of the original industrial subdivision considered the impacts of flooding from the Hawkesbury-Nepean River on the subdivision site and adjacent lands and stormwater management for future industrial developments. In this regard, all future developments within this industrial estate are to be designed in accordance with the Stormwater Management Plan prepared by Patterson Britton & Partners and dated February 2005. Council’s Development Engineer has reviewed the proposal and raised no objections to the treatment of stormwater quality and quantity for the proposed development subject to recommended conditions of consent.

The general aims and objectives of the policy are directed towards improving and protecting the lands within the river valley. Standard Condition D001 is recommended for adequate erosion and sediment control measures to ensure sediment as a result of the development is not deposited in the Hawkesbury-Nepean River via the stormwater system.

Penrith Local Environmental Plan (LEP) 2010

The subject site is zoned IN1 General Industrial under Penrith Local Environmental Plan 2010.  The proposed development is consistent with the provisions of this plan. The relevant sections of the policy are discussed in turn below.

Clause 4.3 Height of Buildings

This clause specifies the maximum height of a building to be 12m. The proposed building at its highest point is 9.35m above existing ground level, which is consistent with this provision.

Clause 6.3 Flood Planning

The western portion of the subject site is below the flood  level and therefore this clause applies. The flood  level for the site is 24.30 Australian Height Datum (AHD) the lowest point of the site the natural ground level is 22.27AHD. Under this clause consent must not be granted for development that is below the flood  level unless the consent authority is satisfied that the development:

a)   is compatible with the flood hazard of the land, and

b)   if located in a floodway, is compatible with the flow conveyance function of the floodway and the flood hazard within the floodway, and

c)   is not likely to adversely affect flood behaviour resulting in detrimental increases in the potential flood affectation of other development or properties, and

d)   is not likely to significantly alter flow distributions and velocities to the detriment of other properties or the environment, and

e)   is not likely to adversely affect the safe and effective evacuation of the land and the surrounding area, and

f)   is not likely to significantly detrimentally affect the environment or cause avoidable erosion, destruction of riparian vegetation or a reduction in the stability of river banks or waterways, and

g)   is not likely to result in unsustainable social and economic costs to the community as a consequence of flooding, and

h)   is consistent with any relevant floodplain risk management plan.

As part of the original industrial subdivision the western portion of this site (an area 28m wide by 122.5m deep) was established as a drainage easement with a related Section 88B “restriction as to user” as discussed earlier. The intent of the easement was to accommodate the over flow of flood water from the drainage channel in higher order flood events. The proposed development involves the construction of an additional building over part of the drainage easement supported by a suspended concrete slab on 450mm diameter concrete columns at approximately 7.5m centres, at the slabs highest point it is 2.17m above natural ground level.

Council’s Development Engineers have reviewed the proposed development and advised that the drainage easement and related  Section 88B restriction was required on the subject site to prevent any potential blockages which would affect the free flow of water and increase the flood level. The restriction as to user reads:

‘The part of each Lot within the drainage easement numbered 1 in the plan:

4)   Shall not be used for the storage of vehicles, plants, materials or other items likely to obstruct the free flow of floodwaters

5)   Shall not have its surface level altered without the consent of Council and

6)   Shall contain fencing and landscaping of open style which shall not obstruct the free flow of floodwaters’

Council’s Engineers have advised that they do not support the application as it is inconsistent with the principles of floodplain management. In addition, Council’s Engineers raised concerns about the development potential of adjacent properties and cumulative impacts of other buildings and structures within the drainage easement. Council’s Engineers have also advised that the development will increase the flood velocities and will alter the flow of floodwaters. Using a complete blockage scenario, where the openings of the substructure become completely blocked with debris, the development has the potential to raise the flood  level and could impact on additional industrial properties to the west.

In response to Council’s raising these concerns the Applicant’s flood consultant provided the following information:

·    The flood  level for the site in a 100yr ARI flood is 24.0m and in a 200yr ARI flood is 24.54m. The proposed design situates the top of slab above these flood  levels (being 24.9m) and it is only the support columns that will influence the flows. The design of the columns is aligned with the flow of flood water across the site and will be limited to 4 columns (see Appendix 2 – North Elevation Proposed Building Elevations Sheet 1).

·    Using rudimentary calculations the impact of the columns on the flood  level can be calculated at 14mm in the 100yr ARI flood and 27mm in the 200yr ARI flood. The increase in the flood levels are considered to be within the acceptable bounds for floodplain compatible development and would not increase the current detrimental impact of flood affectation on other properties.

·    The proposed suspended slab complies with the merits based approach for use of floodprone land as outlined in the NSW Government ‘Floodplain Development Manual 2005’ and complies with the objectives of Council’s LEP flood provisions being:

a)   to minimise the flood risk associated with the use of the land,

b)   to limit uses to those compatible with flow conveyance function and flood hazard,

c)   to manage uses to be compatible with flood risks,

d)   to enable safe and effective evacuation of land,

e)   to ensure the existing flood regime and flow conveyance capacity is not compromised,

f)   to avoid detrimental effects on the environment that would cause avoidable erosion, siltation, destruction of riparian vegetation or a reduction in the stability of river banks or waterways.

·    The potential for development in the vicinity of the current proposal capable of impacting flow conveyance is limited to the site immediately to the south. This site is also subject to the same flowpath easement and restriction as to user.

Should development ever be proposed over the flowpath easement to the south, there would be no cumulative impacts if the development was consistent with the subject application. That is, the development should be suspended at the same height with support columns the same width and aligning with the current proposal.

·    The proposed design aligns with the direction of flow to minimise impact on flow conveyance and potential blockage. Although Council engineers suggest a complete blockage factor be applied to the openings beneath the building, the potential for significant amounts of non-floating debris is limited by the upstream channel, the nature of the catchment and the limited energy at the site to transport sediment out of the channel onto the adjacent floodplain area.

The greatest potential for blockages would be large organic debris such as a tree trunk or long pieces of building materials jamming across two of the support columns allowing smaller debris to build up. For this to occur at the site, the debris would need to be in excess of 7m in length and capable of approaching the flowpath easement without becoming lodged in the adjacent riparian corridor. The risk of this occurring is considerably low, especially in comparison to the greater risk which would be smaller openings through Old Bathurst Road Bridge.

In consideration of the advice from both the applicant’s flood consultant and Council’s Development Engineers it is suggested that the potential impacts of the proposed development will sit somewhere between these two scenarios. While it is acknowledged that the development will have some impact on the flood levels in both the 100 yr and 200 yr flood events, the impacts are considered to be only a minor change to the levels approved under the original subdivision. The implications of this change is unlikely to adversely affect flood behaviour resulting in detrimental increases in the potential flood affectation to other development or properties. In addition, the potential impacts are not likely to significantly alter flow distributions and velocities to the detriment of other properties or the environment.

Worley Parsons, the applicant’s flood consultant, is currently undertaking the Nepean River Flood Study on behalf of Penrith City Council and The Office of Environment and Heritage. The purpose of this study is to identify and map the nature and extent of main stream flood prone areas and to assign provisional hydraulic and hazard categories to the affected areas for a range of storm events up to and including the probable maximum flood (PMF). The modelling and flood study remains a work in progress and is an evolving piece of work. In the absence of the final outcomes of the flood study, the advice provided by Worley Parsons on the subject development application is the most reliable information for Council to rely on at this point in time.

As there are no guideline or accepted standards for how to incorporate blockage rates into a developments flooding calculations any reliance on this is problematic. Council has before it an application based on accepted flood analysis and evidence suggests that the application will have minimal impact to the adjoining industrial area.

Finally, the position of the columns within the drainage easement do not contravene the Section 88b restriction, as the proposed development is not altering the surface level of the site and the development is unlikely to obstruct the free flow of floodwaters. Penrith City Council has the power to vary this restriction, however, as indicated above there is no requirement to vary and the application does not bring any non-compliances with this restriction.

6.5 Protection of Scenic Character and Landscape Values

The proposed built form is sympathetic to the site characteristics and is considered to meet the objectives of this chapter. The building is setback 27.355m from the front boundary and it achieves good articulation across the front façade. The use of awnings and parapets reduces the amount of solid panels and adds visual interest to the building.

The built form will not obstruct any dominant views to or from the site, including those from Old Bathurst Road. The impact of the suspended building is unlikely to be noticed by passing traffic approaching the site from the west as the site is screened by dense vegetation along the riparian corridor. Similarly, traffic approaching the site from the east will have limited views as the site falls away from the road. The substructure would only become noticeable once a car actually passed the building and landscaping across the front of the site should suitably screen this aspect of the development.

Concerns have been raised regarding the compatibility of the proposed additions and the approved storage of shipping containers on the site. The storage of 24 shipping containers is approved under Development Consent No. DA11/0276. The submitted site plan indicates that these containers will, as a result of the proposed development, be stored against the rear boundary of the subject site, this position would contravene the previous approval. As such, recommended conditions of consent (No. 2.17 and 2.18) will require the surrender of Development Consent No. DA11/0276 and ensure that the storage of the shipping containers including the number and position approved under this development application are in accordance with the submitted site plan.

3.   Section 79C(1)(a)(iii) – Any Development Control Plan

Penrith Development Control Plan (DCP) 2010

The proposed development satisfies the relevant aims and objectives of Penrith Development Control Plan 2010. The subject site is located within Precinct 9 – Emu Plains of the DCP, the proposal is consistent with the industrial development requirements of this section. Provisions of the DCP relevant to flood planning and visual impacts have been addressed in the sections of this report relating to LEP 2010.

4.   Section 79C(1)(a)(iv) – The Regulations

Subject to the imposition of recommended conditions of consent, Council’s Building Surveyor has raised no objection to the proposed development regarding fire safety considerations as prescribed under the Environmental Planning and Assessment Regulation 2000.

5.   Section 79C(1)(b) – The Likely Impacts of the Development

The key impacts of the development centre on flooding and visual impacts and these have been discussed in detail above. Other relevant likely impacts as a result of the development relate to crime prevention, context and setting, access and traffic and these aspects are discussed further below.

Safety Security and Crime Prevention

The position of the proposed addition being next to a drainage channel does present the potential for increased opportunities for vandalism along the buildings western elevation and to its substructure. To limit opportunities for this to occur on the site the substructure will be enclosed by a chain mesh fence, with the north and south ends hinged to allow flood waters to pass unobstructed in a flood event. For this to operate successfully the north and south ends are required to be hinged and maintained, it is recommended that a special condition (No. 2.20) requiring a positive covenant be imposed on the consent to ensure this system is maintained in perpetuity. Additionally, Standard Condition A039 will ensure graffiti and vandalism is removed immediately.

Context and Setting

Council is seeking to establish a high quality presentation for all new developments along Old Bathurst Road and in the past has paid particular attention to the design and finishes of the proposed buildings and landscape works on along this section of Old Bathurst Road. The previous development consent imposed conditions requiring street tree planting and additional large canopy trees within the front setback area. It is noted that the trees have been removed and as such recommended condition No. 2.19 of this consent will require all previously removed landscaping to be reinstated prior to the issue of an Occupation Certificate.

Access and Traffic

Advice received from Council’s Traffic Engineers on the previous development application estimates that the proposed development is likely to generate low vehicle numbers, approximately 1 vehicle trip per week per 14.9m² of storage area. This would equate to an extra 300 trips per week based on the additional 4465m² of storage area. Advice from Council’s Traffic Engineers confirms although the development would increase traffic to 565 vehicle trips in total, overall the low level of traffic generated by the development will not have a noticeable or detrimental impact on the local road network.

Car Parking

The DCP does not provide specific car parking rates for self-storage units, however, given the nature and scale of the use and the low level of traffic generated by the development the proposed 24 car parking spaces will be sufficient. Vehicles accessing the site tend to park adjacent to their leased storage unit to load and unload goods and only a small number of customers require parking within the designated car parking spaces. These instances are generally limited to new customer enquiries and staff.

6.   Section 79C(1)(c) – The Suitability of the Site for the Development

The key site constraint is flooding which has been discussed above in detail; the assessment of this issue revealed that whist the development impacts on the flood level this impact is within acceptable bounds. The development has been designed in a manner that is compatible with the flooding constraints and characteristics of the site and is unlikely to adversely impact on the locality.

7.   Section 79C(1)(d) – Any Submissions made in relation to the Development

Referrals

The application was referred to the following stakeholders and their comments have formed part of the assessment:

Referral Body

Comments Received

Building Surveyor

No objections to the proposal, subject to recommended conditions of consent.

Development Engineer

The development engineers do not support the proposed development, however, recommended conditions of consent have been provided.

Community Consultation

In accordance with Section F4 (Notification and Advertising) of Penrith Development Control Plan 2010, notification and/or advertising of the proposal was not required.

8.   Section 79C(1)(e) – The Public Interest

The proposed development increases the storage capacity of the existing self-storage premises on the site. The applicant has provided that there is an increasing demand for flexible storage options for individuals, small businesses and others in need of temporary storage space. With the current housing trends supporting compact city living and higher densities within cities like Penrith, there is an increasing need for storage solutions where insufficient space exists for storage on residential properties. Additionally, self-storage provides convenient and affordable options for businesses which may have grown beyond a small office and home office operation. This is supported by the businesses need for expansion. The proposed expansion is an appropriate use in the zone and is unlikely to generate any significant issues of public interest given the nature and scale of the proposed works and the minimal potential impacts.

Conclusion

In assessing this application against the current relevant instruments being Penrith Local Environmental Plan 2010 and Penrith Development Control Plan 2010, with appropriate conditions, the proposal satisfies the applicable requirements.

With the recommended conditions of consent, it is considered unlikely the development will have a negative impact on surrounding properties and the environment. The development has been designed to ensure that the substructure will have minimal impact on the flooding characteristics of the locality. The development responds to the constraints of the site and is suitable for the proposed use. The building is sympathetic to the design, bulk and scale of other development in the area and is complementary to the existing built form on the site. The application is therefore recommended for approval subject to recommended conditions of consent.

 

RECOMMENDATION

That:

1.     The information contained in the report on Development Application DA13/0604 for Self-Storage Unit Building with associated Car Parking, Landscaping and Site Works at Lot 8 DP 1105133, (No. 142) Old Bathurst Road, Emu Plains be received.

2.     That Development Application DA13/0604 for Self-Storage Unit Building with associated Car Parking, Landscaping and Site Works at Lot 8 DP 1105133, (No. 142) Old Bathurst Road, Emu Plains be approved subject to the following conditions:

Standard Conditions

2.1  A001     Approved plans

       A019     Occupation certificate

       A026     Advertising signage

       A032     Goods in building

       A037     Positive covenant

       A039     Graffiti

       A046     Construction Certificate

       D001     Sediment and erosion controls

       D009     Waste storage

       D010     Disposal of waste

       D014     Plant and equipment noise

       E006      Disabled access and facilities

       E008      Fire safety

       E009      Annual fire safety certificate

       E01A     BCA compliance class 2-9

       G002     Section 73 Certificate

       G004     Endeavour Energy

       H001     Stamped plans and erection of site notice

       H002     All forms of construction

       H011     Engineering plans and specifications

       H022     Survey

       H041     Hours of work

       K027     Car parking

       L001      General landscaping

       L002      General landscaping construction

       L003      Landscaping report requirements

       L005      Planting of plant material

       L006      Landscaping to Australian Standards

       L007      Tree protection measures

       L012      Existing landscaping

       M013     Street tree planting

       P001      Costs

       P002      Payment of fees

       Q01f      Notice of commencement

       Q05f      Occupation Certificate

Special Conditions

2.2    Dust suppression techniques are to be employed during demolition to        reduce any potential nuisances to surrounding properties.

 

2.3    Mud and soil from vehicular movements to and from the site must not       be deposited on the road.

 

2.4    The floodway area as defined in DP1105133 and the 88B instrument        shall not be used for the storage of any vehicles, plant, machinery or         other items likely to obstruct the free flow of floodwaters.

 

2.5    The existing surface levels and batters within the drainage easement           shall not be altered.

 

            2.6    The stormwater drainage system shall be provided generally in                   accordance with the concept plan/s lodged for development approval,      prepared by Kneebone, Beretta & Hall, reference number 89967-1,                   revision A, dated 3.6.2013.

 

         The proposed development and stormwater drainage system shall be          designed to ensure that stormwater runoff from upstream properties is         conveyed through the site without adverse impact on the development or     adjoining properties.

 

          Engineering plans and supporting calculations for the stormwater               drainage system are to be prepared by a suitably qualified person and   shall accompany the application for a Construction Certificate.

 

         Prior to the issue of a Construction Certificate, the Certifying                Authority shall ensure that the stormwater drainage system has been      designed in accordance with Penrith City Council’s Design                         Guidelines and Construction Specification for Civil Works.

 

            2.7    Prior to the issue of a Construction Certificate the Certifying                 Authority shall ensure that the proposed development is compatible with         the recommendations of the Flood Report prepared by Worley Parsons,    reference number LR301015-01262-22DMC131114.dox and dated               15.11.2013.

 

         Details prepared by a qualified person, demonstrating compliance with      this report, shall form part of any Construction Certificate issued.

 

2.8    Prior to the issue of a Construction Certificate the Certifying                 Authority shall ensure that the structure can withstand the forces of                 floodwater including debris and buoyancy up to the 1% Annual            Excedence Probability Event.

 

2.9    Prior to the issue of a Construction Certificate the Certifying                 Authority shall ensure that vehicular access, circulation, manoeuvring,    pedestrian and parking areas associated with the subject development are         in accordance with AS 2890.1,  AS2890.2,  AS2890.6 and Penrith City    Council’s Development Control Plan.

 

2.10  Prior to the issue of an Occupation Certificate, the Principal                   Certifying Authority shall ensure that all works within the road reserve    have been inspected and approved by Penrith City Council.

 

            2.11  After completion of all civil works, works-as-executed drawings and         compliance documentation shall be submitted to the Principal Certifying   Authority in accordance with Penrith City Council’s Design Guidelines        and Construction Specification for Civil Works.

 

         An original set of works-as-executed drawings and copies of compliance   documentation shall also be submitted to Penrith City Council with                 notification of the issue of the Occupation Certificate where Council is       not the Principal Certifying Authority.

 

            2.12  Prior to the issue of select an Occupation Certificate, the Principal         Certifying Authority shall ensure that the:

 

a)   On-site detention system/s

b)   Stormwater pre-treatment system/s

 

·     Have been satisfactorily completed in accordance with the approved Construction Certificate and the requirements of this consent.

·     Have met the design intent with regard to any construction variations to the approved design.

·     Any remedial works required to been undertaken have been satisfactorily completed.

 

              Details of the approved and constructed system/s shall be provided as            part of the works-as-executed drawings.

 

            2.13  Prior to the issue of an Occupation Certificate, a restriction as to user     and positive covenant relating to the:

 

a)   On-site detention system/s

b)   Stormwater pre-treatment system/s

 

         Shall be registered on the title of the property.  The restriction as to user    and positive covenant shall be in Penrith City Council’s standard                 wording as detailed in Penrith City Council’s Design and Construction      Guidelines and Construction Specification for Civil Works.

 

2.14  All land required for vehicular access within the site is to be concreted or sealed with a bitumeous pavement.

 

2.15  Finished floor levels of the building shall be a minimum of RL 24.9m        AHD (standard flood level + 0.5m).

 

2.16  All electrical services associated with the proposed building works shall     be adequately flood proofed in accordance with Penrith City Council’s         Development Control Plan relating to flood liable land.  Flood sensitive        equipment (including electric motors and switches) shall also be located       above RL 24.9m AHD (standard flood level + 0.5m).

 

2.17  Prior to the issue of an Occupation Certificate for the development,       Development Consent No. DA11/0276 shall be surrendered to Penrith          City Council in accordance with the provisions of the Environmental           Planning and Assessment Act, 1979.

 

2.18  A total of 20 shipping containers shall be stored on the site at any one        time. The storage of the shipping containers shall be stacked and      arranged as per the site plan in order to minimise the visual impacts and       to facilitate vehicular access throughout the site.

 

2.19  Prior to the issue of an Occupation Certificate, all landscaping,               including street trees, approved under Development Consent No. 10/0289 shall be re-instated. If any of the vegetation comprising that          landscaping dies or is removed, it is to be replaced with vegetation of the     same species and, to the greatest extent practicable, the same maturity, as       the vegetation, which died or was removed.

 

2.20  To ensure that the hinged chain mesh screen system provided to the           north and south elevations of the buildings substructure is maintained to           allow the free flow of flood waters under the building, a 'positive     covenant' shall be registered over the land to which the development   relates, prior to the issue of an Occupation Certificate.

 

         During the construction of the development, documentation and   associated legal paperwork shall be forwarded to Penrith City Council    for consideration and endorsement which notes Council's interest in the     positive covenant before the positive covenant is registered with Land      and Property Information division of the Department of Lands.

 

 

 

ATTACHMENTS/APPENDICES

1. View

Locality Map

1 Page

Appendix

2. View

Architectual Plans

4 Pages

Appendix

  


Ordinary Meeting                                                                                                            24 February 2014

Appendix 1 - Locality Map

 


Ordinary Meeting                                                                                                            24 February 2014

Appendix  2 - Architectual Plans

 




 


 

 

 

 

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Outcome 3 - We can get around the City

 

 

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Outcome 4 - We have safe, vibrant places

 

 

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Outcome 5 - We care about our environment

 

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2        Onsite Encapsulation Feasibility - Remediation of the Former Radium Hill Company Site, Nelson Parade, Hunters Hill                                                                                                         27

 

 



Ordinary Meeting                                                                                             24 February 2014

 

 

 

2

Onsite Encapsulation Feasibility - Remediation of the Former Radium Hill Company Site, Nelson Parade, Hunters Hill   

 

Compiled by:               Anthony Price, Acting Environmental Health Manager

Authorised by:            Wayne Mitchell, Executive Manager - Environment & City Development  

Requested By:             Councillor Prue Car

 

Outcome

We care for our environment

Strategy

Protect and improve our natural areas, the Nepean River and other waterways

Service Activity

Contribute to the protection and enhancement of the City's natural environment

       

 

Executive Summary

Government Property NSW submitted an application to the NSW Department of Planning and Infrastructure in 2012 to remediate land at 7-9 and 11 Nelson Parade, Hunters Hill. The application was publicly exhibited between November 2012 and February 2013. Over 4500 submissions were received, including a submission from Penrith City Council. Council strongly opposed an option to dispose of an estimated 5,000 tonnes of material classified as Restricted Solid Waste at the SITA landfill facility at Kemps Creek and asked for the onsite encapsulation option to be assessed further.

 

This report provides further information about the question of whether onsite encapsulation of waste is a feasible option. Interim advice was provided on this matter at a Council briefing in December 2013. This report also includes information about a consultants report prepared on behalf of SITA to assess the potential impact of accepting soil from Hunters Hill and their Elizabeth Drive Kemps Creek Facility.

 

The report recommends the information be received.

 

Background

Government Property NSW is proposing to remediate land at 7- 9 and 11 Nelson Road, Hunters Hill and to transport approximately 5,000 tonnes of restricted solid waste from that site to the SITA landfill facility in Kemps Creek. The SITA site is the only site in NSW licensed by the NSW Environment Protection Authority (EPA) to accept material classified as Restricted Solid Waste.

 

The remediation proposal is subject to assessment under part 3A of the Environmental Planning and Assessment Act by the Department of Planning and Infrastructure as the consent authority. The Environmental Assessment for the proposal was publicly exhibited between November 2012 and February 2013. Over 4500 submissions were received, including a submission from Council.

 

Council engaged C. M. Jewell & Associates Pty Ltd to provide an independent specialist review of the Environmental Assessment for the State Government’s proposal to remediate lands at Nelson Parade, Hunters Hill. A report on this review was presented at Council’s Ordinary Meeting on 25 February 2013. The review identified a number of issues not fully addressed in the Environmental Assessment for the remediation proposal.  These included health and environmental risks associated with the transportation, handling, landfill and the social impact of disposing of the material from the Hunters Hill site at the SITA site. The remediation options were considered as part of the review. The two main technically feasible remediation options discussed were the removal and disposal of the waste at the Kemps Creek facility, or onsite encapsulation on the Hunters Hill site.

 

The findings of the review formed the basis of Council’s submission in February 2013 to the NSW Department of Planning and Infrastructure. The submission included a position that onsite encapsulation should be further considered as potentially the best method of remediating the Hunters Hill site. Council also strongly objected to the disposal of waste materials at the SITA facility at Kemps Creek.

 

Status of Hunters Hill Land Remediation Application

 

The Hunters Hill Land Remediation application is ‘on hold’ until Government Property NSW provides a Submission Report to the NSW Department of Planning and Infrastructure. The Submissions Report is required to address all issues raised during the public exhibition period.

 

The NSW Department of Planning and Infrastructure and Government Property NSW have been contacted in order to seek further details including:

 

·    When the Submissions Report is expected to be submitted

·    Whether onsite encapsulation has now been assessed in more detail

·    If other alternative disposal / remediation options are now being considered, and

·    When is a determination expected?

 

NSW Department of Planning and Infrastructure have recently advised that Government Property NSW is discussing options for disposal of the material at a national repository with the Commonwealth Government, and is waiting for the outcome of these discussions before lodging the response to submissions. The NSW Department of Planning and Infrastructure is not aware of any further assessment into onsite encapsulation at this stage. The timeframe for a determination is unknown and will depend on when the response to submission is received.

 

Feasibility of Onsite Encapsulation

The application for the Remediation of lands at Nelson Parade, Hunters Hill is subject to assessment by the Department of Planning and Infrastructure as a Major Project. At this stage no determination has been made and the application is on hold.

 

The Environmental Assessment prepared by Parsons Brinckerhoff provided the following comments on the encapsulation option:

 

“As the site is a steep block in a residential street at the edge of Sydney Harbour, it is not well suited as a location for a long term waste storage facility in the form of on-site encapsulation (Option 8). Any storage facility considered would be expensive and technically complex and would require ongoing monitoring and management over the long term, thus limiting the practical feasibility of this option. Additionally, significant time and effort would need to be expended in consultation, engineering and environmental feasibility studies and approval is likely to be difficult to obtain for this option. This option has not been further considered.”

 

The NSW Environment Protection Authority also provided a submission on the proposal and made the following comment on disposal:

 

“the SITA facility has the design characteristics and operational controls to ensure it can manage all approved material in such a way that it does not pose a risk to the surrounding community or the environment. Accordingly, the EPA considers this to be the most appropriate disposal option.”

 

During the public exhibition period Council engaged C. M. Jewell & Associates Pty Ltd to provide an independent specialist review of the Environmental Assessment for the project. A report on this review was presented at Council’s Ordinary Meeting on 25 February 2013.

 

The review included the following finding:

 

“If the option of disposal at Kemps Creek is not considered appropriate on social grounds, then the most viable alternative is engineered encapsulation on the Hunters Hill site and with a high level of design and construction would be a safe long term solution. Encapsulation is technically feasible and is not necessarily contrary to the Parliamentary Inquiry.”

The Parliamentary Inquiry mentioned in the above statement occurred in 2008 to investigate the radiological contamination at the Hunters Hill site and the options for remediation. The Parliamentary Inquiry agreed with recommendations of the Department of Environment and Climate Change and NSW Health that the contaminated material should be removed from Nelson Road.

In response to report recommendations and resolution from the February Ordinary Meeting, a submission was sent to the Director General of the NSW Department of Planning and Infrastructure.  The submission letter included the following position of Council:

 

 “Onsite encapsulation (Option 8) should be further considered as potentially the best method of remediating the Hunters Hill site. It is technically feasible, and with a high standard of construction would be a safe long term solution.”

 

As mentioned above the NSW Department of Planning and Infrastructure has not made a determination on this proposal.

 

SITA Report

 

SITA Australia Pty Ltd has engaged Geosyntec consultants to assess the potential impact of accepting soil from Hunters Hill at its Elizabeth Drive facility. SITA has provided a copy of this report to Council for information and advised it is a public document. SITA indicated the assessment was needed for the following reasons:

 

·  The Government’s Environmental Assessment did not consider the suitability of the Kemps Creek landfill to accept the waste

·  Working with their Community Reference Group and responding to community concern, and

·    Conducting its own due diligence and risk assessments

 

Geosyntec Consultants carried out a series of hydrological and radiological modelling to determine the potential environmental impacts in and around the landfill assuming the waste had been accepted. In summary, in relation to the 5,000 tonnes of soil proposed for disposal, the Geosyntec report indicates the materials are in compliance with the regulatory requirements for disposal at a permitted Restricted Solid Waste facility, and are also consistent with international guidance for disposal in a near-surface disposal facility. The report also highlights the need for further technical detail in relation to processes such as managing and controlling the waste transport process (e.g. an emergency response spill plan). Attached is a copy of the Executive Summary of the Geosyntec Report and a full copy of the report is provided under separate cover.

 

Conclusion

Council engaged C. M. Jewell & Associates Pty Ltd to provide an independent specialist review of the Environmental Assessment for the State Government’s proposal to remediate lands at Nelson Parade, Hunters Hill. A report on this review was presented at Council’s Ordinary Meeting on 25 February 2013.

 

The remediation options were considered as part of the review. The two main technically feasible remediation options discussed were the removal and disposal of the waste at the Kemps Creek facility, or onsite encapsulation on the Hunters Hill site. The disposal option at Kemps Creek has met significant opposition from the Penrith community.

 

In February 2013, Council made a submission to NSW Department of Planning and Infrastructure. The submission included a position that onsite encapsulation should be further considered as potentially the best method of remediating the Hunters Hill site.

 

The Hunters Hill Land Remediation application is ‘on hold’ until Government Property NSW provides a Submissions Report to the NSW Department of Planning and Infrastructure. NSW Department of Planning and Infrastructure have recently advised that Government Property NSW is discussing options for disposal of the material at a national repository with the Commonwealth Government, and is waiting for the outcome of these discussions before lodging the response to submissions. The timeframe for a determination is currently unknown and will depend on when the response to submissions is received by the NSW Department of Planning and Infrastructure.

 

SITA has also engaged consultants to assess the potential impact of accepting soil from Hunters Hill at its Elizabeth Drive facility. Their consultants report indicates the materials from Hunters Hill are in compliance with the regulatory requirements for disposal at the Kemps Creek facility. Although, the report also highlights the need for further technical detail in relation to processes such as managing and controlling the waste transport process.


 

 

RECOMMENDATION

That the information contained in the report on Onsite Encapsulation Feasibility - Remediation of the Former Radium Hill Company Site, Nelson Parade, Hunters Hill be received.

 

ATTACHMENTS/APPENDICES

1. View

SITA Report Executive Summary

2 Pages

Appendix

  


Ordinary Meeting                                                                                                            24 February 2014

Appendix 1 - SITA Report Executive Summary

 


 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 6 - We're healthy and share strong community spirit

 

Item                                                                                                                                                Page

 

3        Chameleon Reserve - Amenity Building                                                                          37

 

4        Australian Government and NSW State Government Grant Funding for Recreation and Neighbourhood Facility Projects                                                                                      41

 

5        NRL Harmony Day Festival and U16 Harmony Day Cup                                              50

 

 



Ordinary Meeting                                                                                             24 February 2014

 

 

 

3

Chameleon Reserve - Amenity Building   

 

Compiled by:               Andrew Robinson, Recreation Manager

Authorised by:            David Burns, Executive Manager - City Assets   

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Provide and maintain sport and recreation facilities that meet community needs

       

 

Executive Summary

This report identifies that designs have been developed and agreed with Erskine Park Eagles Netball Club for an amenity building at Chameleon Reserve and, that an Opinion of Probable Cost (OPC) for the construction of stage 1 of this facility, provision of toilets, is $154,100.

 

The report recommends that:

 

-    The $72,300, previously identified as part of the allocation of remaining funds in the Erskine Park S94 Plan, for the construction of an additional netball court and lighting at the Chameleon Reserve be reallocated to the construction of an amenity building;

-    $20,000 available in the Section 94 Local Open Space Plan at Chameleon Reserve be reallocated as a contribution towards the landscaping component involved with the construction of an amenity building;

-    Consideration of a funding source for the currently unfunded component of $61,800 form part of Council’s 2014-2015 budget development process, including the identification of available grant funding opportunities.

-    Council Officers support the submission of grant applications by the Club.

-    Council seeks a contribution from the Penrith District Netball Association for the construction of an amenity building at Chameleon Reserve.

Background

Erskine Park Eagles Netball Club are affiliated to the Penrith District Netball Association and play competition matches at Jamison Park on the weekend, while training 4 times a week at Chameleon Reserve. The table below outlines the Club’s growing membership base for the last three years:

Year

Senior

Junior

Netta

Fun Net

PWD

Non Player

Total Members

2013

105

114

56

19

 

10

304

2012

56

98

52

19

 

9

234

2011

55

72

25

18

 

7

177

 

The Club made representations to Council Officers in May 2013 identifying the need for a toilet facility at Chameleon Reserve. At that time the Club were advised that there were no identifiable Council resources available for such a project. Council Officers indicated that they would work with the Club to establish designs and costs for an amenity facility and, that grant opportunities could be pursued through NSW Office of Communities – Department of Sport and Recreation’s Participation and Facility grant program or the NSW Government’s Community Building Partnership.

 

In addition to the netball club, two personal trainer groups are utilising the venue and there is frequent use of the basketball facility.

 

Current Situation

 

Designs have been completed for an amenity block at Chameleon Reserve which includes an accessible toilet and an ambulant toilet, as well as provision of a store. The designs have been completed so that this full scope of work (estimated cost of $220,000) can be completed in two stages. The Club has agreed to the designs. An OPC of $154,100 for provision of the toilets as the first stage has been established. It should be noted that OPC’s are only indicative and are costs based on other projects of similar scale and materials. The breakdown of this OPC is:

 

-  $18,800 - architects, project management, structural engineers and documentation/specifications/access reports).

-  $123,000 – building works.

-  $12,300 – contingency.

-  $154,100 - total

 

Since the initial advice was provided to the Club that there were no identifiable Council resources available for the project, Officers have reviewed funding opportunities and are proposing to Council that should this project be a priority to progress, the following opportunities be considered:

 

1.       Erskine Park Section 94 Funds - $72,300

 

At the Ordinary Meeting of 22 July 2013 a report was presented to Council that proposed to rescind the Erskine Park S94 Plan and allocate the remaining funds to the delivery of identified infrastructure. One of the items was $72,300 for an additional netball court and lighting at Chameleon Reserve. It has been determined that it is permissible to reallocate this funding for the purpose of constructing an amenity building at Chameleon Reserve should Council determine that this is a higher priority than the court and lighting.

 

2.       Local Open Space Action Plan Developer Contributions - $20,000

 

Council’s adopted Local Open Space Action Plan includes a sum of $27,000 for landscaping and seating provision at Chameleon Reserve. Given that there is a significant landscaping (site preparation, earthworks works etc.) component included in the construction of the amenity building, it has been determined that a $20,000 allocation could be considered as a contribution to the project, with the remaining $7,000 reserved for a seating project which could be completed at the same time should an amenity building be constructed. This would expend the Local Open Space Plan contributions for Chameleon Reserve with any future landscape projects requiring funding from alternative sources.

 

 

 

3.       Project funding shortfall

 

Should Council endorse the use of funds identified in 1 and 2 (above), there would be a project shortfall of $61,800. During the 2014-15 Budget development process investigations will be undertaken to identify if an additional funding sources could be redirected to this project, with consideration against other priorities that may emerge. 

 

4.       Grant Applications

 

Should Council endorse the use of funds identified in 1 and 2 above these could be used by the Club as match funding for grant applications. Council Officers in the Recreation Department regularly assist clubs prepare grant submissions to funding agencies, particularly NSW Office of Communities Department of Sport and Recreation and also the NSW Government’s Community Building Partnership.

 

Round 2 of the NSW Office of Communities Department of Sport and Recreation Participation and Facility Grants opens on 3 March 2014 and closes on 2 April 2014. The project to construct toilet facilities meets one of the facility development objectives being to:

‘Improve amenities at sport and recreation facilities.’

In terms of what funding is available, the grant information provided states:

‘Grants are capped at $25,000 for facility projects and $10,000 for participation projects.

‘Funding is available for projects throughout NSW.

Organisations may apply for multiple projects or project types; however the maximum available to any one organisation is $50,000 in a financial year. The amount organisations request should reflect the scale of the project.

Organisations must contribute 50% or more to the project. This can include voluntary labour, donated materials and/or equipment or other resources. It is expected that the applicant will cover any administration costs incurred with the project.’

There is no information available about when successful Round 2 grant applications will be announced. As a guideline, Round 1 of the grants closed on 30 October 2013 and advice has been provided by the Department that applicants are likely to be notified in March 2014.

In relation to the Community Building Partnership there is currently no timeframe in relation to the next round. In 2013 applications opened in June and closed in July. A report has been included in this Business Paper about the Community Building Partnership.

Financial Services Manager’s Comment

 

This report outlines the cost and a possible funding solution for the provision of an amenity building at Chameleon reserve. Should Council choose to prioritise the construction of the Amenity building, $72,300 is available within the Erskine Park Section 94 Plan and $20,000 is available within the Local Open Space Section 94 plan leaving a shortfall of $61,800.

It is proposed the funding shortfall of $61,800 be considered as part of the 2014-15 budget development process with potential funding sources investigated and the project be evaluated against other Council priorities.

                  

Conclusion

 

The provision of an amenity facility at Chameleon Reserve has previously not been considered a Council priority and no budgets have been allocated to it, on the premise that the facility was initially developed to be used for casual, non-organised, recreation activities. Over time, the addition of floodlights and use by a netball club has seen the intended facility use transfer from non-organised to organised sporting activity with significant and growing participation numbers.

 

Given the frequency and volume of use it has now been prudent to review the need for an amenity building at the site. On this basis, designs have been completed, an OPC established, and potential funding solutions identified for Council’s consideration.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Chameleon Reserve - Amenity Building be received.

2.     Council reallocate $72,300, previously identified as part of the allocation of remaining funds in the Erskine Park S94 Plan, for the construction of an additional netball court and lighting at the Chameleon Reserve to the construction of an amenity building.

3.     Council allocate $20,000 available in the Section 94 Local Open Space Plan for landscaping at Chameleon Reserve, as a contribution towards the landscaping component included with the construction of an amenity building at Chameleon Reserve.

4.     Consideration of a funding source for the currently unfunded component of $61,800 form part of Council’s 2014-2015 budget development process, including the identification of available grant funding opportunities.

5.     Council Officers support the submission of grant applications by the Club.

6.     Council seeks a contribution from the Penrith District Netball Association for the construction of an amenity building at Chameleon Reserve.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             24 February 2014

 

 

 

4

Australian Government and NSW State Government Grant Funding for Recreation and Neighbourhood Facility Projects   

 

Compiled by:               Virginia Tuckerman, Recreation Co-ordinator

Authorised by:            Andrew Robinson, Recreation Manager   

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Provide and maintain sport and recreation facilities that meet community needs

       

 

Executive Summary

The Australian Government – Department of Infrastructure and Regional Development has confirmed its commitment to provide up to $266,500 for six sport and recreation projects across the City through its Community Development Grants Program.

The NSW State Government Community Building Partnership (CBP) has announced that $108,572 is available as a result of 5 successful Penrith City Council grant applications to the program. In addition, a further $374,533 has been granted to community projects within the Penrith Local Government Area (a full list has been provided under separate cover).

This report recommends that Council send letters of thanks and grant acceptances are sent to the Australian Government’s Minister for Infrastructure and Regional Development and NSW Government’s Community Building Partnership including the local Federal and State Members for:

Australian Government’s Community Development Grants Program

-        $20,000 to deliver a floodlight upgrade project at Hunter Fields, Emu Plains.

-        $90,000 to deliver the provision of shade and a canteen upgrade at the           Jamison Park Netball Pavilion, South Penrith.

-        $25,500 to deliver a drainage upgrade project at Andromeda Oval, Cranebrook.

-        $60,000 to deliver an upgrade to the surface and amenity awning at Greygums Reserve

          (Oval 2), Cranebrook.

-        $26,000 to provide the installation of fences at Andrews Road Baseball

Complex, Penrith.

-        $45,000 to deliver a playing surface upgrade at Hickey’s Park, Penrith.

 

NSW Government Community Building Partnership

 

-        $50,000 for the installation of new floodlights and canteen upgrade at Kevin Dwyer Fields (Roper Road).

-        $24,985 for the installation of floodlights and drainage at Andromeda Reserve, Cranebrook

-        $13,977 for the upgrade of the athletics facility at Saunders Park, St Clair.

-        $14,000 for the supply and installation of an automated field lighting system at six sportsgrounds - Surveyors Creek Softball, Cook and Banks Reserve, Blair Oval, Claremont Meadows Reserve, Monfarville Reserve and Ched Towns Reserve.

-        $5,610 for the replacement of three sliding glass doors at Erskine Park             Hall.

Background

Australian Government - Community Development Grants Program

 

The Australian Government announced its intention to consider funding for identified projects that will construct and upgrade local community and sports infrastructure across Australia. In line with Australian Government requirements, a funding programme, the Community Development Grants Programme, was identified as the mechanism to provide this assistance. The Outcome of the Community Development Grants Programme is to upgrade facilities to provide long term improvements in the social and economic viability of local communities. The Community Development Grants Programme is administered by the Department of Infrastructure and Regional Development.

 

The Community Development Grants programme was announced by the Deputy Prime Minister and Minister for Infrastructure and Regional Development, the Hon Warren Truss MP and the Assistant Minister for Infrastructure and Regional Development, the Hon Jamie Briggs MP, on 4 December 2013.

The Community Development Grants Programme is not a competitive grants programme.   Only projects identified by the Australian Government will be considered for funding and a total of $342 million is available for single year or multiple year projects. Projects range in value from $9,000 to $13 million. Funding will commence in the 2013-14 financial year and will cease on 30 June 2017.

NSW Government Community Building Partnership (CBP)

The NSW Community Building Partnership program aims to provide improved community infrastructure for the people of NSW and encourage the enhancement of local community based activities that create more vibrant and inclusive communities.

The program offers grants across the State at an individual electoral district level for community infrastructure projects.

Community infrastructure supports activities that benefit communities, including:

·      the delivery of social services to members of society, especially those disadvantaged through low income, a non-English speaking background, physical disabilities and members of Indigenous communities;

·      participation in group sport, cultural and artistic activity;

·      the pursuit of community social, educational and religious interests;

·      support for families through community based child care and child services;

·      activities for young people such as guides, scouting and youth interest groups that encourage interaction and tolerance between young people; and

·      enhancing the community's interaction with the natural environment by improving access (particularly for the disabled) to wilderness areas, parklands and outdoor recreational facilities.

Community infrastructure also supports the significant contributions made by volunteers through their participation in not-for-profit community groups and by local councils.

Grant funding of up to $200,000 is available for every electoral district. An additional $100,000 is available for electorates with higher levels of social disadvantage as indicated by higher comparative unemployment rates. The electoral allocations are:

 

Londonderry       $300,000

          Mulgoa                $200,000

          Penrith                 $200,000

          Smithfield            $300,000

Local councils and incorporated not-for-profit bodies such as charities, sporting, social and environmental groups may apply for grants. Projects are required to be completed before the end of March 2015.

Grants to Councils (including their Section 355 committees) require matched funding from the Council (this must be cash funding, not in kind support). Incorporated not-for-profit bodies are not required to match fund, however, applications that incorporate co-contributions will receive favourable consideration.

At Council’s Ordinary Meeting of 22 July 2013, the following projects and budgets were endorsed by Council for submission to the NSW Community Building Partnership.

Mulgoa:

 

1.       Kevin Dwyer Fields, Roper Road, ColytonFloodlight, canteen, field and building security upgrades. The grant will assist the completion of floodlight and field upgrades increasing the playing capacity of the facility, canteen renewal to meet regulatory standards, as well as the provision of a level of security required for a building that is regularly vandalised and attracts anti-social behaviour. Project cost estimate - $235,000; Grant request - $50,000; Council match contribution - $185,000 combined from Telecommunications Access Fund, Building Asset Renewal program and Parks Asset Renewal Program.

 

2.       Saunders Park, St Clair athletics facility upgrade. The grant will assist in the reconstruction of the 100m sprint track utilising recycled organic material, replacement of two synthetic grass long jump pits and the construction of two new shot put circles. Project cost estimate - $30,000; Grant request $15,000; Council match contribution $15,000 from the Telecommunications Access Fund (TAF).

 

3.       Various Sports Grounds, automated floodlight controls (SMS technology) at various locations. The grant will assist in the installation of automated floodlight controls at 6 locations as follows: Surveyors Creek Softball, Cook and Banks Reserve, Blair Oval, Claremont Meadows Reserve, Monfarville Reserve and Ched Towns Reserve. The system will allow floodlights to be controlled remotely and will provide an opportunity for greater environmental sustainability, assist clubs to better manage energy use and energy costs, extend the longevity of floodlights, and the better monitoring and management of field use.  Project cost estimate - $28,000; Grant request $14,000; Council match contribution $14,000 from the Telecommunications Access Fund (TAF).

 

Penrith:

 

1.       Hunter Field, Emu Plains floodlight upgrades. There is an opportunity to upgrade lighting to improve field capacity and player safety. This is an opportunity to ‘add value’ to existing Parks Asset Renewal funding. Project cost estimate - $40,000; Grant request $20,000; Council match contribution: $20,000 from the Parks Asset Renewal Program.

 

2.       Hickeys Lane, Penrith field drainage improvements. Hickeys Lane is utilised by Brothers JRLFC, schools programs, rugby league development, women’s rugby. Very poor drainage at Hickeys Lane often means that the grounds are closed earlier and for longer than other facilities. Rectification of the drainage to the two international fields will mean that the playing capacity of the venue is increased. Project cost estimate - $70,000; Grant request - $35,000; Council match contribution $35,000 from the Parks Asset Renewal Program.

 

Smithfield:

 

1.       Erskine Park Hall, Erskine Park, door upgrades. This project addresses identified WHS, sustainability and security issues. The external sliding glass doors can not be opened easily due to damaged tracks. The main entry doors and emergency evacuation doors need to be upgraded to reduce the costs of the facility once the air conditioning is installed to ensure a more secure facility. (This project is part of the staged upgrade of Erskine Park Hall with a new kitchen installed in 2012/13, air conditioning be installed in 2013/14, and a lighting upgrade in 2013/14). Project cost estimate - $12,000; Grant request - $6,000; Council match contribution - $6,000 from Building Asset Renewal Program.

 

Londonderry:

 

1.       Installation of new floodlights and field drainage embellishment to improve the safety and capacity of fields at Andromeda Drive Reserve, Cranebrook. Council’s Sportsground Management Strategy identifies floodlight upgrades as a high priority as current low lux levels prevent use of large areas of the field and present safety issues. The facility is used by the Cranebrook United Soccer Club (48 teams and 560 participants). The upgrade also presents the opportunity to install better floodlight control resulting in improved energy efficiency. Drainage works will enable the field to be used more readily following periods of rain. The field currently holds water, restricting use for training and competition. Project cost estimate - $125,000; Grant request - $25,000; Council match contribution - $100,000 from the Parks Asset Renewal program.

 

2.       Tobruk Reserve, North St Marys – Playground replacement. The current playground has reached the end of its serviceable life and requires upgrading to a contemporary standard that meets community expectations. This playground is included in the 2013/14 Parks Asset Renewal Program.  Project cost estimate - $75,000; Grant request -  $37,500; Council match contribution - $37,500 from the Parks Asset Renewal program.

 

In addition, Council was notified, in the same report, that Council Officers were aware of, or were working with, clubs and associations developing projects for potential submission to the  CBP program. The list, at the time of submitting the report included:

 

-        Cambridge Park Junior Rugby League:  Stage 2 floodlighting at Paterson Oval.

-        Penrith District Cricket Club:  Kitchenette and changing area at Rance Oval.

-        Colyton Mount Druitt Junior Rugby League: Floodlight installation at Cec Blinkhorn

Reserve.

-        Glenmore Park Soccer Club: Storage room at Blue Hills Oval.

-        St Marys Soccer Club: Awning and concrete area at Potter Field.

-        St Clair Hawks Cricket Club: Addition of cricket practice nets in St Clair/Erskine Park.

-        Riding for Disabled Nepean: Accessible indoor arena viewing area at Samuel Marsden

          Road Riding Facility.

-        Nepean Pony Club: Storage building at Samuel Marsden Road Riding Facility.

-        St Marys Baseball Club: Canteen renewal and storage at Monfarville Reserve.

-        Penrith Archery Club: Construction of permanent targets at Troy Adams Archery

Fields.

-        Penrith District Netball Association: Canteen upgrade and all weather shade structure at

          Jamison Park Netball Complex.

-        Penrith Football Club: Construction of club meeting room at Jamison Park.

-        McKillop Baseball Club: Awning to amenities building at Chapman Gardens.

-        Penrith RSL Soccer Club: Construction of canteen and storage at Jamison Park.

-        Penrith Baseball Club: Construction of a second senior diamond at Andrews Road 

          Baseball facility.

 

Current Situation

 

Australian Government - Community Development Grants Program

 

In accordance with the criteria for the Community Development Grant Program, the Australian Government selected the following projects within the Penrith Local Government Area with a commitment to provide up to:

 

-        $20,000 to deliver a floodlight upgrade project at Hunter Fields, Emu Plains.

 

This project will allow the upgrade of floodlighting at Hunter Fields. The grant will add significant value to the $20,000 currently included in Council’s 2013-2014 Parks Asset Renewal Program for floodlight improvements at the same venue.

 

-        $90,000 to deliver the provision of shade and a canteen upgrade at the Jamison

Park Netball Pavilion, South Penrith.

 

This project will realise an awning that will provide weather protection for spectators and participants adjacent to the existing netball pavilion. The canteen upgrade will ensure that the facility complies with Environmental Health Standards, and provide a safe work place for volunteers. The grant will add significant value to $60,000 that is currently identified from a contribution from the Jamison Park Complex Netball Committee ($30,000) and Council’s 2014-2015 Building Asset Renewal Program ($30,000).

 

-           $25,500 to deliver a drainage upgrade project at Andromeda Oval, Cranebrook.

 

This project will realise the installation of sand slit drainage to the western field at Andromeda Oval to address significant drainage issues and increase the playing capacity of the field. Council has allocated $100,000 from the Parks Asset Renewal program for floodlight upgrades at the Reserve. An additional $25,000 has been allocated through the Community Building Partnership which will also assist in enhancing the facility.

 

-     $60,000 to deliver an upgrade to the surface and amenity awning at Greygums Reserve

(Oval 2), Cranebrook.

 

A facility development project at Greygums Oval, including reconstruction of Oval No.2, the provision of an awning to the amenity building and the installation of a new scoreboard has been estimated to cost $96,000. The Rams and the Swans AFL Clubs and AFLNSW/ACT have committed $15,000 towards the installation of a new scoreboard, and there is $21,000 available through Council’s Telecommunication Access Fund. The Australian Government’s Community Development Grant Fund allocation of $60,000 will enable the facility upgrades to be completed.

 

-     $26,000 to provide the installation of fences at Andrews Road Baseball Complex,

Penrith.

 

This project will realise the installation of a fence at Andrews Road Baseball facility which will act as protection for the field from vandalism (e.g. motorcycles) and extend the playing surface area.

 

-     $45,000 to deliver a playing surface upgrade at Hickey’s Park, Penrith

 

This funding allocation will contribute to the project to realise the installation of sand slit drainage to remove oval surface and subsoil water following periods of rain, increasing the playing capacity of all three fields at the ground. The grant will allow significantly more work to be achieved than submitted in the Community Building Partnership Grant application, and will be completed through the allocation of $50,000 from the 2014-2015 Parks Asset Renewal Program.

 

Council Officers have reviewed the list of projects and determined that there is the need for the implementation of the projects and that, with the additional funds identified, projects can be delivered within the budget available.

 

The Department of Infrastructure and Regional Development has requested that Council complete Project Proposal Forms to finalise the funding agreement and this will be undertaken should Council endorse accepting the grants.

 

 

 

NSW Government Community Building Partnership

 

NSW Community Building Partnership has announced the successful grant applications. The following Council applications for facility improvements were successful and subject to Council endorsement will receive:

 

-     $50,000 Kevin Dwyer Fields

-     $13,977 Saunders Park Athletics Track

-     $24,985 Andromeda Drive

-     $5,610   Erskine Park Hall

-     $14,000 Installation of an automated floodlight system at six sportsgrounds.

 

Council Officers have determined that that the projects can be delivered within budgets available and, where the grant allocated does not meet the amount applied for, the shortfall can be met through the match funding sources identified in the grant submissions.

 

Of the unsuccessful applications, both Hickeys Lane and Hunters Field have received a funding allocation through the Australian Government’s Community Development Grant Program.

 

In relation to applications submitted by community sports clubs, at Council managed facilities, the list in the following table identifies; the project, the grant value applied for, the grant received and any contribution that the Club or Council is making to the project. A full table of successful grant applicants in Penrith, Mulgoa, Londonderry and Smithfield is included at Attachment 1.

 

i)       Successful Community Sports Club Applications

Club

Project

Project Cost Estimate

Grant Applied For

Grant Received

Club Contribution

Council Contribution

Emu Plains Little Athletics*

Changing Room Extensions

-

5,000

5,000

-

-

Penrith Rugby Club

Installation of new canteen

30,600

30,600

30,600

-

-

Berkshire Park & Shanes Park Action Group

Stage 2 Construction of a multi-sports court

31,000

31,000

25,000

-

6,000 (Voted Works –Endorsed at 3 Feb 2014 Ordinary Meeting)

Penrith City Archers

Installation of 24 permanent targets

20,975

20,975

20,975

-

-

Penrith Cricket Club

Upgrade of amenity building at Rance Oval

86, 658

50,000

30,000

20,000

36,658 (Local Open Space Action Plan)

 

 

Glenmore Park Football Club**

Construction of a storage facility at Blue Hills Oval

45,667

45,667

40,273

-

-

St Marys District Baseball Club***

Canteen Refurbishment and storage building

114,720

68,520

15,000

-

46,200(Canteen - Building Asset Renewal)

6,000 (TAF)

 

*Grant application submitted by Emu Plains Little Athletics Club without prior consultation

with Council Officers and the full scope of work and estimated cost is unquantified. Further discussion with the Club and Community Building Partnership is scheduled to determine an appropriate project.

** Additional costs incurred since the initial project estimate and grant application mean that the project cost is now $51,400. The scope of works is being reviewed, the Club has been asked to consider contributing to the project and construction quotes have been requested.

*** St Marys District Baseball Club has revised the project to meet the grant provided and will install a single batting cage with Council’s Building Asset Renewal program funding the canteen refurbishment.

 

Financial Services Manager comments

 

This report details each of the projects that have received funding under both the 2013 NSW Community Building Partnership program and Australian Government’s Community Development Grant Program, along with Council’s proposed contribution and the Council program/reserve identified as a source for the contribution.  All projects have been reviewed and capacity has been confirmed for each funding source identified in this report with the successful projects to be completed over the 2013-14 and 2014-15 financial years.

 

Conclusion

 

In total, $433,348 is available to Council through the Australian Government’s Community Development Grant Program and the NSW Community Building Partnership for sport and community projects at Council managed recreation facilities for the State Electorates of Penrith, Mulgoa, Londonderry and Smithfield. In addition, a total of $486,000 is available from Council and club contributions to realise the projects. This overall investment of $919,348 will provide opportunities for our community to be healthy and active, as well as economic and social benefits once the projects have been implemented after consultation with the clubs, associations and user groups utilising the facilities.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Australian Government and NSW State Government Grant Funding for Recreation and Neighbourhood Facility Projects be received.

2.     Council accept the Australian Government’s Community Development Grant Funding offer of:

  - $20,000 to deliver a floodlight upgrade project at Hunter Fields, Emu          Plains.

                   - $90,000 to deliver the provision of shade and a canteen upgrade at the                  Jamison Park Netball Pavilion, South Penrith.

                   - $25,500 to deliver a drainage upgrade project at Andromeda Oval,

                   Cranebrook.

                 - $60,000 to deliver an upgrade to the surface and amenity awning at

                 Greygums Reserve (Oval 2), Cranebrook.

                 - $26,000 to provide the installation of fences at Andrews Road Baseball

                 Complex, Penrith.

                 - $45,000 to deliver a playing surface upgrade at Hickey’s Park, Penrith.

       3.       Council accept the NSW Community Building Partnership Grant Funding               offer of:

                 -$50,000 for the installation of new floodlights and canteen upgrade at

                   Kevin Dwyer Fields (Roper Road).

                   - $24,985 for the installation of floodlights and drainage at Andromeda

                     Reserve, Cranebrook.

                 -$13,977 for the upgrade of the athletics facility and Saunders Park, St                    Clair.

                 -$14,000 for the supply and installation of an automated field lighting at six

                   sportsgrounds.

                 -$5,610 for the replacement of three sliding glass doors at Erskine Park                      Hall.

       4.       Council letters of thanks and grant acceptance are sent to the Australian                Government’s Minister for Infrastructure and Regional Development                       Australian and NSW Government’s Community Partnership and the       

                 local Federal and State Members.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             24 February 2014

 

 

 

5

NRL Harmony Day Festival and U16 Harmony Day Cup   

 

Compiled by:               Virginia Tuckerman, Recreation Co-ordinator

Authorised by:            Andrew Robinson, Recreation Manager   

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Support sport and recreation partners and networks

       

 

Executive Summary

A submission has been received from the National Rugby League (NRL), Government Relations Officer, notifying Council about its Harmony Program. The program includes an NRL Harmony Day Festival (Jamison Park), Under 16 Harmony Cup (St Marys Leagues), Multicultural Youth Development Camp (Narrabeen), and One Community Shield (date and venue to be confirmed).

The submission makes a funding support request of Council for $9,000 for the purpose of contributing to the implementation of the events planned in Jamison Park on 22 March 2014, and at St Marys Leagues on 11 October 2014. The report identifies that there are no identified operating budgets to support this event.

 

The Community and Cultural Development Department is currently contributing approximately $1,500 from an existing budget to a Harmony Day event this year which will be held at Fusion Youth Centre, St Marys. Planning for this event, with partner agencies, commenced towards the end of 2013.

 

The report recommends that the information in the report be received.

Background

 

i)       Harmony Day Festival

 

Approximately 2,500 people attended the inaugural NRL Harmony Day festivities in 2013 hosted by NRL Ambassador Hazem El Masri at Parry Park, Punchbowl. A report of the day from the NRL highlighted:

‘NRL Chief Executive Dave Smith, the Hon Senator Kate Lundy Minister for Multicultural Affairs and Minister For Environment and Member for Watson the Hon Tony Burke, officially opened by the day which spiralled into a festival of colour with over 2500 people coming together to share their love of Rugby League as one community.

“Looking out at this group today, there is only one man who could bring such a community together like this and that is Hazem El Masri,” Minister and Local Member for Watson, Tony Burke said.

“His love of his community and tireless work is well recognised and we cannot thank him enough for the positive impact he has on this area.”

Toddlers and their fathers took to the ground for their first ‘Come and Try’ sessions, recently graduated ‘In Harmony and League’ program students from Cabramatta High School revelled in showing off their new footy skills and meeting NRL Chief Executive Dave Smith, while the action in the main League Tag competition can only be described as intense.

Rugby League was on the menu right across the day with Canterbury Council and Bankstown Council playing for their honour with Bankstown winning the local crown.

Luke Patten’s ‘Bulldogs Legends’ proved too tough for the ‘NRL Ambassadors’ even with a stacked side including Rhys Wesser, super-heroes and NRL Development Officers.

Fire Brigades NSW proved too strong winning over NSW Ambulance Services in the Emergency Services exhibition match.

Batman and Robin took time out to enjoy the day along with League greats Steve Mortimer, Rhys Wesser and Mick Vella and Bulldogs stars Josh Reynolds, Drury Lowe and recently retired Steve Turner were proved incredibly popular amongst everyone.

Across the park families enjoyed a multicultural feast from local stall holders and children revelled in the petting zoo and amusement rides.’

ii)      Under 16 Harmony Cup

In 2010, Council provided $3,000 from the City Marketing budget in support of a proposal from NSW Rugby League Western Sydney Academy to host a Youth Development Cup.

The Youth Development Cup was held on Saturday 9 October at St Marys Leagues Stadium.  There were games between teams of Indigenous, Lebanese, Tongan, Maori, Italian, Samoan, Fijian and Cook Island origin.  The event attracted over 5,000 spectators, players and officials from the local community and regions across NSW.

 

This event has been successfully held every year since 2010 at St Marys Leagues, however Council has not made any financial contribution to it.

 

Current Situation

 

i)       Harmony Day Festival

 

The second annual NRL Harmony Day festival is scheduled to be conducted at Jamison Park, Penrith on Saturday 22 March 2014. Council’s Recreation Department Officers have been working with the event organisers to accommodate their operational requirements including provision of waste services, access to and cleaning of toilets, and plans for implementation of ground preparations.

 

The festival will be linked to the Round 3 match between the Penrith Panthers and the Canterbury Bankstown Bulldogs and has 5 key components being delivered during the day.

 

-     NRL Touch games – humanitarian refugees and newly arrived migrants from students of Intense English Centres (IEC).

-     On-stage speakers and cultural performances (dance and singing).

-     Multi-cultural food stalls and children’s activities.

-     Exhibition matches including:

o Wheelchair Rugby League

o Intellectual Disability Rugby League

o NRL Ambassadors

-     Panthers vs Bulldogs NRL match activities

 

ii)    Under 16 Harmony Cup

 

The U16 Harmony Cup is an extension of the previously branded Youth Development Cup. The tournament is scheduled to engage over 600 players and reach well over 5,000 spectators supporting the 18-team tournament. At this stage the proposal identifies that teams engaged in the Cup include Australian Indigenous, Africa United, Samoa, Tonga, Lebanon, Italy, and Malta. The event is scheduled for Saturday 11 October at St Marys Leagues.

 

The NRL have provided information that, prior to the competition, teams will take part in workshops which will encourage participants to acknowledge, appreciate and celebrate diversity in Australia.

 

At the conclusion of the tournament, 2 merit teams will be selected from the different cultural teams to compete against each other in the ‘One Community Shield’.

 

iii)     Event Budget

 

The NRL has provided event budgets for both the Harmony Day Festival ($37,000) and the U16 Harmony Cup ($20,000) and has expressed that grant funding is being sought from both Federal and State Governments, which is yet to be confirmed at the time of writing the report. A request for $9,000 in support of the Harmony Day Festival and the U16 Harmony Cup is also sought from Penrith City Council.

 

Should additional financial support not be received from Federal, State or Local Government it is Council Officers’ understanding, from discussion with the NRL that the events will be underwritten by the NRL and will be significantly reduced in their scope. The NRL has also expressed that should a partner wish to enter into a longer term funding commitment then entering into an agreement to host the Harmony Day Festival in one City on an ongoing basis could be a possibility.

 

Community and Cultural Development Manager’s Comment

 

The Harmony Program initiatives being promoted by the NRL will provide an opportunity for the sport of rugby league to engage with the broader community, particularly those from a culturally and linguistically diverse background.

 

Council’s Multicultural Access Officer participates in a working group of agencies that has developed the 2014 Harmony Day event. These agencies include Fusion Western Sydney, Nepean Migrant Access, TAFE Western Sydney Institute, TRI Community Exchange and Mission Australia. The planning for this year’s Harmony Day event commenced towards the end of 2013.  The Harmony Day event will take place on Saturday 22 March from 12 noon until 4pm. The event will be held at Fusion Youth Centre St Marys and will target young people between the ages of 12-18 years. The event includes offering young people the opportunity to take part in one of two workshops including drumming (both African and Japanese), and song writing. At the end of the day there will be a performance to showcase the skills developed through the workshops. Council is contributing approximately $1,500 from an existing budget to the event.  Other participating agencies are making in-kind contributions to the event.  There are no additional funds available for Harmony Day.

 

Corporate Communications and Marketing Manager’s Comment

 

City Marketing sponsorship funds are, unfortunately, exhausted for the current financial year.  If the NRL were to have a business plan demonstrating an economic benefit for Penrith it may be possible to consider a sponsorship of these events in future financial years, as in 2010. 

 

Financial Services Manager’s Comment

 

This report outlines that a request for a contribution of $9,000 has been received to contribute to the NRL Harmony Day Festival and Under 16 Harmony Cup events to be held in the Penrith LGA. No funds have been identified in the 2013-14 budget to accommodate this request. Should Council be of the mind to commit to the event on an ongoing basis this would need to be considered against Council’s other priorities as part of the 2014-15 budget development process.

 

Conclusion

 

Outcome 6 in Council’s Delivery Program focuses on messages from our community about the importance of encouraging health and well being, as well as community pride and sense of belonging. It also outlines that Council seeks to celebrate our heritage and cultural diversity, build social inclusion and foster creativity, encouraging the participation and contribution of all people in the City.

 

Following the success of the inaugural Harmony Day Festival organised by the NRL in 2013, both the 2014 Harmony Day Festival and U16 Harmony Cup offer the potential to the NRL to contribute to realising the outcomes, strategies and actions in Council’s Delivery Program by provide activities for, and engaging with over 7,500 participants, predominantly from multi cultural backgrounds.

 

 

RECOMMENDATION

That the information contained in the report on NRL Harmony Day Festival and U16 Harmony Day Cup be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                                Page

 

6        2014 Australian Local Government Association (ALGA) National General Assembly of Local Government                                                                                                                      57

 

7        Organisational Performance Report - December 2013                                                     76

 

8        Summary of Investments and Banking for the period 1 January to 31 January 2014     82

 

 



Ordinary Meeting                                                                                             24 February 2014

 

 

 

6

2014 Australian Local Government Association (ALGA) National General Assembly of Local Government   

 

Compiled by:               Adam Beggs, Governance Officer

Authorised by:            Glenn Schuil, Senior Governance Officer   

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Ensure that the organisation promotes ethical behaviour, risk management, transparent decision making and meets contemporary governance standards

       

 

Executive Summary

The 2014 Australian Local Government Association (ALGA) National General Assembly of Local Government will be held in Canberra from 15-18 June 2014.

 

Penrith City Council is entitled to have one voting delegate at each plenary session and it is open to Councils to send additional Councillors as observers to the Assembly.

 

As in previous years presentations will be given at the Assembly from key political leaders, however at this stage no details have been provided on the keynote speakers. The details of the program will be communicated to Councillors when they become available.

 

Council should nominate its voting delegate to attend the Assembly as well as observers, and grant leave of absence as appropriate.

 

Motions for the Assembly this year must fall under the theme “Getting Down to Business” and need to be submitted to the ALGA by no later than Thursday 17 April 2014. A copy of the invitation to Councillors and discussion paper is appended to this report. It is recommended that a further report detailing suggested motions be considered at Council’s Policy Review Committee meeting to be held on 14 April 2014. Councillors are welcome to put forward any suggested motions prior to this date, which will allow staff to develop the words for endorsement.

Background

The 2014 National General Assembly of Local Government will be held in Canberra from 15–18 June 2014.

 

The National General Assembly, which is sponsored by the Australian Local Government Association (ALGA), will have as its theme, “Getting Down to Business”.

 

At this stage no details of keynote speakers have been provided but these will be communicated to Councillors as the information becomes available.

 

 

 

Delegates

Each Council is entitled to have one voting delegate at each plenary session.

 

In addition to selecting its voting delegate, it is open to Council to send additional Councillors as observers.

 

In 2013, Council’s voting delegate to the National General Assembly was Councillor Jim Aitken OAM, and additional observers were Councillors Marcus Cornish and Michelle Tormey.

 

Submitting Motions

To enhance the quality of outcomes from this year’s National General Assembly, and to ensure that motions are relevant to local government nationally, the ALGA Board is calling for motions under the theme of “Getting Down to Business”.

 

The theme for 2014 has been selected as the new Federal government has promised a comprehensive review of the Federation and on 22 October 2013 the Government announced the development of a Federation White Paper that will focus on roles and responsibilities of the levels of government and that will have a major impact of Federal financial relations. The National General Assembly in 2014 will be an opportunity for local government to take a serious look at what business local government is in, how we do it and where we fit in the Federation both now and in the future. 

 

To be eligible for inclusion in the National General Assembly Business Papers motions must:

1.   fall under the NGA theme;

2.   be relevant to the work of local government nationally; and

3.   complement or build on the policy objectives of State or Territory associations.

 

Some of the topics raised under this theme in the discussion paper include:

 

·    National Fiscal Settings

·    The Commonwealth National Commission of Audit

·    Regulation Reform

·    What Business is Local Government in

·    Regulation Reduction

·    National Commission of Audit

 

Motions that are carried by the National General Assembly become Resolutions. These Resolutions are then considered by the ALGA Board when setting national local government policy and will also feed into the Australian Council of Local Government processes.

 

It is proposed to report on the draft Motions to the Policy Review Committee on 14 April 2014 prior to submission to the ALGA by no later than Thursday 17 April 2014.

 

 

 

 

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on 2014 Australian Local Government Association (ALGA) National General Assembly of Local Government be received.

2.     Council nominate its voting delegate for the 2014 National General Assembly of Local Government.

3.     Council nominate those Councillors that will attend as observers at the 2014 National General Assembly of Local Government.

4.     Leave of Absence be granted to all Councillors attending the 2014 National General Assembly of Local Government to be held in Canberra from 15-18 June 2014.

5.     A further report detailing suggested motions be considered at Council’s Policy Review Committee meeting to be held on 14 April 2014. 

 

ATTACHMENTS/APPENDICES

1. View

Invitation and Discussion Paper

16 Pages

Appendix

  


Ordinary Meeting                                                                                                            24 February 2014

Appendix 1 - Invitation and Discussion Paper

 

















Ordinary Meeting                                                                                             24 February 2014

 

 

 

7

Organisational Performance Report - December 2013   

 

Compiled by:               Geraldine Brown, Budget Accountant

Wendy  Connell, Senior Corporate Planner

Andrew Moore, Financial Services Manager

Tanya Jackson, Corporate Planning Co-ordinator

Authorised by:            Vicki O’Kelly, Executive Manager Corporate   

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

       

 

Executive Summary

This report outlines Council’s progress towards implementing its four-year Delivery Program (2013-17) and one year Operational Plan for the period of July 2013 to December 2013.  The report should be read in conjunction with the Organisational Performance and Financial Review– December 2013 (Attached), which records our progress in completing the organisation’s activities, actions and operating and capital projects.

 

At 31 December 2013, 100% of Council’s service activities were on target, 91% of the 76 actions 2013-14 and 93% of 219 capital and operating projects were ‘on target’ or ‘completed’.

 

Strong financial management of Council’s budget has continued throughout the second quarter. After allowing for the proposed adjustments in this report, including allocations to reserve, a small surplus of $10,332 for the quarter is proposed and results in a surplus of $63,299 being predicted for the full year at this stage. Council’s commitment to strong budget controls will ensure that we are in the best available position over the coming six months to establish a balanced budget for 2014-15.

 

This report recommends that the Organisational Performance and Financial Review is received, and also recommends that the revised budget estimates identified in the report and detailed the Attachment  are adopted.  A copy of the Organisational Performance and Financial Review has been provided separately to Councillors.

Organisational Performance summary

The Organisational Performance Report provides information on Council’s progress, achievements and challenges for the six month 1 July 2013 to 31 December 2013. At 31 December 2013, 100% of Council’s service activities were on target, 91% of the 76 actions 2013-14 and 93% of 219 capital and operating projects were ‘on target’ or ‘completed’.


 

Table 1 – Summary of Organisational Performance at 31 December 2013

 

 

 

 

Performance Rating

Totals

 

 

 

 

 

 

 

On Target

Attention Required

At Risk

100% Completed

 

Service Activities  

124

-

-

-

124

(100%)

 

 

 

 

 

 

 

 

 

 

Action

66

6

1

3

76

(87%)

(8%)

(1%)

(4%)

 

Capital Projects

74

13

1

38

126

(59%)

(10%)

(1%)

(30%)

 

Operating Projects

77

1

-

15

93

(83%)

(1%)

 

(16%)

 

 

Totals

341

20

2

56

419

 

Detailed comments on the items which were identified as ‘requiring attention’ or ‘at risk’ are outlined in Attachment 1.

Organisational Highlights

There were notable achievements and completed projects during the three months from July to December 2013.  These include:

·       The Planning Proposal for the Penrith Local Environmental Plan was endorsed in November. This plan covers residential areas, local retail and commercial centres and the Penrith Health and Education precinct around Nepean Hospital

·       There were several emergency incidents which affected Penrith, ranging from small local incidents to the Blue Mountains bushfire emergency in October. Council provided logistic and administrative support, traffic management and mechanical services during this incident, and have loaned staff to Blue Mountains City Council for up to 7 months to assist with rebuilding.

·       Many playgrounds and parks were enhanced during this reporting period including the reconstruction of playing fields at Andromeda Oval, Cranebrook, the refurbishment of playgrounds at Pioneer Park, South Penrith and Spica Place Reserve, Erskine Park and a new playground was installed at Tobruk and Warrego Streets, North St Mary's

·       Awards won include the 'Excellence in improving social participation award at the National Disabilities Awards for the 'No Boundaries' project and Healthy Communities awards from the Heart Foundation for our outdoor gyms, smoke free school entrances and healthy lunchbox talks for parents of kindergarten children. Council was presented with a certificate of appreciation from Penrith and St Mary's Local Area Command and PCYC acknowledging Council's support for the ERLY program.

·       The majority of the footpath delivery program is almost complete, with 1.5 km of path constructed including sections in Werrington County, St Mary's and Penrith. In addition, 800 meters of walking trail around Dukes Oval has been reconstructed and 960m of foot path has been constructed in Glenmore Park as developer funded works. Construction of the shared pathway along Jamison Road to Tench Ave, Penrith also completed.

Organisational challenges

The finalisation of the Nepean River Flood Model continues to be a challenge as it is dependent on the approval of proposed landform changes at Penrith Lakes.  Ongoing discussion between Council and the Department of Planning and Infrastructure         continues with the goal to reach an appropriate result that delivers a scheme which achieves long held identified outcome that has no adverse impact.

 

Development in the City will support economic growth and housing diversity, but also presents challenges in terms of increased workload and service levels particularly in new release areas. Council continues to monitor this in terms of resourcing and has responded by making productivity improvements where possible.

 

We have also experienced challenges with some of our capital projects being delayed as we wait on approvals from other agencies, land sales or detailed design works. These will progress as these issues are resolved.

Financial Position Summary

Council delivered a balanced budget in the adoption of the 2013-14 Operational Plan. The September quarter reported some significant variations to the predicted annual budget, including a number of proposed allocations that once adopted provided for a small projected surplus of $53,542 for 2013-14.  The September Quarter’s result comprised mainly positive variations to the original budget with the most notable including additional rates income ($884,825), an increase to this year’s Financial Assistance Grant ($154,076), and savings relating to debt servicing ($76,921).  With a number of items still to be confirmed at this time a transfer of $500,000 was made to Reserve to ensure that Council retained the capacity to respond to any variations to these assumptions, and once finalised, provide potential capacity to respond to current and emerging priorities.

 

The December quarter again presented a positive result with a small surplus of $62,299 at this stage being projected for the full year. This result comprises both positive and negative variations to the original budget, with the most notable for the quarter being additional interest on investments ($350,000), and savings on street lighting costs ($200,000). These have been partly offset by an increase in Council’s contribution to emergency services management ($58,495).  In addition this review proposes an allocation to improvements at the former St Marys Council Chambers ($250,000), these works include upgrades along with disability access improvements which had previously been identified as a high priority unfunded project in the 2013-14 budget development process. Once again, it is considered prudent to transfer surplus funds to Reserve ($200,000) to ensure that Council retains the capacity to respond to variations to assumptions and estimates within the budget and provide potential capacity to respond to current and emerging priorities in future quarterly reviews or as part of the 2014-15 Operational Plan development.

 

Net organisational salary savings of $133,571 have also been identified in this quarter and in keeping with Council’s adopted practice these salary savings will be retained within the employee cost budget at this stage and not be reallocated. Council’s Long Term Financial Plan (LTFP) has foreshadowed that increases to the annual Employee Leave Entitlement (ELE) provision will be required and a strategy to increase this provision has been implemented. Council is committed to ensuring that sufficient provision is made for ELE and therefore it is proposed that any remaining salary savings, once provision for current year payments are made, will be transferred to the ELE Reserve as part of the June 2014 Review. 

 

In addition to these adjustments a total of $4,292,430 of revotes is proposed as a result of the December quarter review as the works are not expected to be completed in the current financial year.  Further details on proposed major variations and revotes are provided later in this report and in the attached Organisational Performance and Financial Review –December 2013. This report recommends that the revised budget estimates identified in the report and detailed in the attached Organisational Performance and Financial Review  – December 2013 are adopted.

Financial Position for the December Quarter

The financial position of Council for the quarter is expressed by providing information, in compliance with Quarterly Budget Review Statement (QBRS) requirements, on:

·      Budget position (whether balanced/surplus/deficit)

·      Significant variations

·      Identified revotes

·      Funding summary

·      Reserve movements for the quarter

·      Capital and Operating budget projects list for the quarter

·      Key performance indicators

·      Income and expenses

·      Income and expenses by program

·      Capital budget

·      Cash and investments

·      Contracts and other expenses

·      Consultancy and legal expenses.

Budget Position

 

$000s

Original Budget Position

0

September Quarter Variations

53.5

December Quarter Variations

(0.5)

December Review Variations

10.3

Revised Surplus/(Deficit)

63.3

 

The predicted cumulative result for the year as at December 2013 is a surplus of $63,299 after the recommended variations for the quarter. Commentary is provided below on some of the more significant issues in the Review with their impact on the budget position (F – favourable and U – Unfavourable). Further details together with all proposed minor variations, revotes and reserve movements are detailed in the attached Organisational Performance and Financial Review– December 2013.

 

Salary Savings - $133,571 F (0.2%)

During the second quarter of 2013-14 salary savings have been realised primarily due to vacancies across a number of departments. The majority of these vacant positions are in the process of being filled. It is recommended that some of the identified salary savings are retained in the individual departments to enable the engagement of consultants or temporary staff to ensure the delivery of key Operational Plan tasks and projects. The salary savings, net of those being retained by departments, total $133,571.

 

It is proposed that as part of the December Quarterly Review that salary savings of $133,571 identified are retained within the employee costs area to assist with year-end employee cost balancing and to supplement the budget for resignations and retirements. Any remaining savings at year end could then be transferred to the Employee Leave Entitlement (ELE) Reserve.

 

Street Lighting – Increase of $200,000 F (5%) 

A new contract has been entered into for electricity supply for street lighting.  As a result the cost of electricity supply is now expected to be lower than originally budgeted based on the 2 invoices received to date. The budget adjustment proposed in the December Quarterly Review represents a conservative estimate of savings to ensure that this trend continues throughout the remainder of 2013-14.

 

Transfer to Reserve - $200,000 U (40%)

The development of the annual budget each year requires a number of assumptions to be made in relation both expenditure and income that are dependent on factors that are outside Council’s control. To safeguard against movements in these assumptions and forecasts it is proposed that $200,000 be transferred to Reserve. This allocation will provide capacity to respond to these assumptions, if needed, and will otherwise provide capacity to respond to some current and emerging priorities as part of the March Review, including some of the priority resource requests that were unable to be funded in the original budget.

 

Interest on Investments – Increase of $350,000 F (40%)

The estimate for untied interest on investments has been increased in the December Quarterly Review as the unrestricted portion of the portfolio has been higher than anticipated.   Earnings on Council’s portfolio have exceeded the original 3.5% estimate due to investments in bank term deposits and floating rate notes returning excellent margins above the Bank Bill Swap Rate.

 

In addition, the estimate for interest payable on S94 Reserves has been reduced in this review. The $14m transfer to the NSW Government for the Erskine Park Link Road has now been agreed to. As reported to Council on 30 September 2013, it was agreed that the funds be transferred to the Department of Planning and Infrastructure to complete the project and therefore interest for the last quarter has been retained as untied income.

 

 

Provision for St Marys Old Council Chambers - Disabled Access Improvements - $250,000 U

The finalisation of the 2013-14 Operational Plan identified two priority projects that remained unfunded. The first being the provision of a permanent storage and public display of the Bennet wagon within South Creek Park which has previously been addressed and included in the  2013-14 budget. The only other remaining unfunded high priority project is to upgrade and undertake accessibility works at the Former St Marys Council Chambers.

 

This project will provide a ramp with a covered walkway to the entrance of the former Council chambers building, and an internal accessible toilet will provide improved access for user groups who are finding it increasingly difficult to access the building in its existing form. This project has DA approval and has been an unfunded high priority for some time. The project can commence early in the new financial year following on from a tender process. As such, it is proposed to transfer $250,000 to reserve as part of the December Quarterly Review for this purpose.

 

Other variations with no impact on Available Funds and Proposed Revotes

A number of other variations, proposed as part of this review, do not have an impact on the available funds. Details of these adjustments are provided in the attached Organisational Performance and Financial Review – December 2013. In addition to these adjustments a total of $4,292,430 of planned capital and operating projects are proposed for revote this quarter and a full listing can be found in the attachment. The total value of revotes for the year to date (including the proposed December Quarter revotes) is $4,452,430, compared to $400,000 for the same period in 2012-13.

Conclusion

This report, and the more detailed Organisational Performance and Financial Review – December 2013, demonstrate that Council has delivered significant progress over the past six months. The December review indicates that all service activities are on track to meet Council’s challenging annual program. Council’s financial position remains sound, with a small surplus predicted and allocations in the first half of the year providing capacity to respond to variations in assumptions.

 

The Organisational Performance and Financial Review – December 2013 will be placed on Council’s website, and will be available in hard copy or CD versions on request.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Organisational Performance Report - December 2013 be received.

2.     The Organisational Performance Report - December 2013 as at 31 December 2013, including the revised estimates outlined in this report and detailed in the attachment be adopted.

 

ATTACHMENTS/APPENDICES

1. View

Organisational Performance and Financial Review Summary - December 2013

90 Pages

Attachments Included


Ordinary Meeting                                                                                             24 February 2014

 

 

 

8

Summary of Investments and Banking for the period 1 January to 31 January 2014   

 

Compiled by:               Pauline Johnston, Revenue Accountant

Authorised by:            Vicki O’Kelly, Executive Manager Corporate  

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

       

 

Executive Summary

The purpose of this report is to provide a summary of investments for the period 1 January 2014 to 31 January 2014 and a reconciliation of invested funds at 31 January 2014.

The report recommends that the information contained in the report be received.

Background

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

Vicki O'kellyh

Vicki O’Kelly

Responsible Accounting Officer

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Summary of Investments and Banking for the period 1 January to 31 January 2014 be received.

2.     The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 January 2014 to 31 January 2014 be noted and accepted.

3.     The graphical investment analysis as at 31 January 2014 be noted.

 

ATTACHMENTS/APPENDICES

1. View

Summary of Investments and Banking

4 Pages

Appendix

  


Ordinary Meeting                                                                                                            24 February 2014

Appendix 1 - Summary of Investments and Banking

 




 


Committee of the Whole

 

DELIVERY PROGRAM REPORTS

 

CONTENTS

 

Pecuniary Interests

 

Other Interests

 

Monday 24 February 2014

 

Item                                                                                                                                       Page

 

1        Presence of the Public                                                                                                        1

 

2        Shower Facilities for Homeless People                                                                              2

 

 


Ordinary Meeting                                                                                             24 February 2014

A Leading City

 

 

1        Presence of the Public

 

Everyone is entitled to attend a meeting of the Council and those of its Committees of which all members are Councillors, except as provided by Section 10 of the Local Government Act, 1993.

A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

 

(a)                the discussion of any of the matters listed below; or

(b)               the receipt or discussion of any of the information so listed.

The matters and information are the following:

 

(a)                personnel matters concerning particular individuals;

(b)               the personal hardship of any resident or ratepayers;

(c)                information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business;

(d)               commercial information of a confidential nature that would, if disclosed:

·                          prejudice the commercial position of the person who supplied it; or

 

·                          confer a commercial advantage on a competitor of the Council; or

 

·                          reveal a trade secret.

 

(e)                information that would, if disclosed, prejudice the maintenance of the law;

(f)                matters affecting the security of the Council, Councillors, Council staff or Council property;

(g)        advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

The grounds on which part of a meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting.

The grounds must specify the following:

(a)                the relevant provision of section 10A(2);

(b)               the matter that is to be discussed during the closed part of the meeting;

(c)                the reasons why the part of the meeting is being closed, including (if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which discussion of the matter in open meeting would be, on balance, contrary to the public interest.

Members of the public may make representations at a Council or Committee Meeting as to whether a part of a meeting should be closed to the public

The process which should be followed is:

 

·         a motion, based on the recommendation below, is moved and seconded

·         the Chairperson then asks if any member/s of the public would like to make representations as to whether a part of the meeting is closed to the public

·         if a member/s of the public wish to make representations, the Chairperson invites them to speak before the Committee makes its decision on whether to close the part of the meeting or not to the public.

·         if no member/s of the public wish to make representations the Chairperson can then put the motion to close the meeting to the public.

The first action is for a motion to be moved and seconded based on the recommendation below.

 

RECOMMENDATION

 

That:

 

Outcome 6

 

2        Shower Facilities for Homeless People

This item has been referred to Committee of the Whole as the report refers to matters affecting the security of the Council, Councillors, Council staff or Council property and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

ATTACHMENTS   

 

 

Date of Meeting:         Monday 24 February 2014

Delivery Program:      Outcome 7

Service Activity:         Manage Council's financial sustainability and meet statutory requirements

Report Title:                Organisational Performance Report - December 2013

Attachments:               Organisational Performance and Financial Review Summary - December 2013



Ordinary Meeting                                                                                                            24 February 2014

Attachment 1 - Organisational Performance and Financial Review Summary - December 2013

 


























































































 


 

ATTACHMENT       

 

 

 


Date of Meeting:          24 February 2014

 

Delivery Program:       Outcome 7   

 

Service:                         Financial Services

 

Report Title:                 2013-2014 Voted Works