5 February 2014

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that a POLICY REVIEW COMMITTEE MEETING of Penrith City Council is to be held in the Passadena Room, Civic Centre, 601 High Street, Penrith on Monday 10 February 2014 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Policy Review Committee Meeting - 9 December 2013.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING THE MEETING

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION

 

9.           DELIVERY PROGRAM REPORTS

 

10.         REQUESTS FOR REPORTS AND MEMORANDUMS

 

11.         URGENT BUSINESS

 

12.         CONFIDENTIAL BUSINESS


POLICY REVIEW COMMITTEE MEETING

 

Monday 10 February 2014

 

table of contents

 

 

 

 

 

 

meeting calendar

 

 

confirmation of minutes

 

 

DELIVERY program reports

 


Council_Mark_POS_RGB2014 MEETING CALENDAR

January 2014 - December 2014

(adopted by Council on 25/11/13)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.30pm

 

3

 

 

 

 

 

 

 

22^ü

(7.00pm)

 

 

15

(7.00pm)

 

24@

24

28v

26#

23 *

28

25@

29

27

24#+

 

Policy Review Committee

7.00pm

 

 

 

14

12

16

14

11

8

13

10

8

 

10

10

 

 

 

 

 

 

 

 

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2013-2014 Annual Statements are presented

 

Meeting at which any comments on the 2013-2014 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact the Senior Governance Officer, Glenn Schuil.

 


UNCONFIRMED MINUTES

 OF THE POLICY REVIEW COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE PASSADENA ROOM, PENRITH

ON MONDAY 9 DECEMBER 2013 AT 7:03PM

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM and Councillors Bernard Bratusa, Prue Car (arrived 7:36pm), Kevin Crameri OAM, Marcus Cornish, Greg Davies (arrived 7:05pm), Maurice Girotto (arrived 7:05pm), Ben Goldfinch, Jackie Greenow OAM, Tricia Hitchen, Karen McKeown, John Thain (arrived 7:05pm) and Michelle Tormey (arrived 7:05pm).

 

APOLOGIES

There were no apologies.

 

 LEAVE OF ABSENCE

PRC 98 RESOLVED on the MOTION of Councillor Tricia  Hitchen seconded Councillor Ben Goldfinch that Leave of Absence be granted to Deputy Mayor, Councillor Jim Aitken OAM for 9 December 2013 and Councillor Mark Davies for the period 9 December 2013 to 21 December 2013 inclusive.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 11 November 2013

PRC 99 RESOLVED on the MOTION of Councillor Ben Goldfinch seconded Councillor Kevin Crameri OAM that the minutes of the Policy Review Committee Meeting of 11 November 2013 be confirmed.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 18 November 2013

PRC 100  RESOLVED on the MOTION of Councillor Ben Goldfinch seconded Councillor Marcus Cornish that the minutes of the Policy Review Committee Meeting of 18 November 2013 be confirmed.

 

DECLARATIONS OF INTEREST

 

Nil.

 

Councillors Greg Davies, Maurice Girotto, John Thain and Michelle Tormey arrived at the meeting, the time being 7:05pm.
DELIVERY PROGRAM REPORTS

 

Outcome 7 - We have confidence in our Council

 

8        Penrith Whitewater Stadium - Annual Report and Board of Directors

His Worship the Mayor, Councillor Ross Fowler OAM introduced the report and invited Jack Hodge, Stadium Manager from Penrith Whitewater Stadium to give a presentation.

Councillor Tricia Hitchen left the meeting, the time being 7:15pm.
Councillor Tricia Hitchen returned to the meeting, the time being 7:16pm.                                 

PRC 101  RESOLVED on the MOTION of Councillor Tricia  Hitchen seconded Councillor Maurice Girotto

That:

1.     The information contained in the report on Penrith Whitewater Stadium - Annual Report and Board of Directors  be received.

2.     Council agree to underwrite the operation of the Penrith Whitewater Stadium Limited for 30 months from 1 July 2013.

3.     Council note and support the appointment and re-appointment of the persons named in the report to the Board of Directors of Penrith Whitewater Stadium Ltd.  

 

 

9        Penrith Performing and Visual Arts Ltd - Annual Report

Acting Assistant General Manager, Ruth Goldsmith introduced the report and invited Hania Radvan, CEO of Penrith Performing and Visual Arts Ltd and John Reed, Consulting Chief Financial Officer to give a presentation.

Councillor Marcus Cornish left the meeting, the time being 7:33pm.
Councillor Marcus Cornish returned to the meeting, the time being 7:34pm.

Councillor Prue Car arrived at the meeting, the time being 7:36pm.

 

PRC 102  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish

That:

1.     The information contained in the report on Penrith Performing and Visual Arts Ltd - Annual Report be received.

2.     Council agree to underwrite the operation of the Penrith Performing and Visual Arts Ltd for a further period of 30 months from 1 July 2013.

3.     Council note and support the appointment and re-appointment of the persons named in the report to the Board of Directors of Penrith Performing and Visual Arts Ltd.

 

 


Outcome 2 - We plan for our future growth

 

1        Planning Proposal for Penrith Local Environmental Plan                                            

PRC 103  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Greg Davies

That:

1.     The information contained in the report on Planning Proposal for Penrith Local Environmental Plan be received.

2.       The Planning Proposal for Penrith Local Environmental Plan endorsed at the Ordinary meeting of 25 November 2013 be forwarded to the Minister for Planning and Infrastructure (once written advice on the outstanding B7 Business zone matter is received from the Department of Planning & Infrastructure) with a request that the Minister consider the changes made to the Planning Proposal in response to the public exhibition, and make a determination as to whether the Planning Proposal is to be re-exhibited in accordance with s58 of the Environmental Planning and Assessment Act 1979.

3.       The Minister be requested to make the plan in accordance with the Environmental Planning and Assessment Act 1979, should he determine that re-exhibition is not required.

4.     The Council Officers who assisted in the preparation of the Penrith Local Environmental Plan to date, be thanked on behalf of the Council for their efforts.

5.     Council write to the Department of Planning & Infrastructure thanking them for their assistance in progressing the Penrith Local Environmental Plan.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Greg Davies

 

Councillor Prue Car

 

Councillor John Thain

 

Councillor Karen McKeown

 

Councillor Michelle Tormey

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                      

 

Councillor Ben Goldfinch

 

Councillor Marcus Cornish

 

Councillor Ross Fowler OAM

 

Councillor Bernard Bratusa

 

Councillor Kevin Crameri OAM    

 

Councillor Tricia Hitchen

 

 


 


2        Rescission of Footpath Construction Development Contributions Plan                       

PRC 104  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Greg Davies

That:

1.     The information contained in the report on Rescission of Footpath Construction Development Contributions Plan be received.

2.     Council resolve to rescind the Footpath Construction Development Contributions Plan.

3.     Notices appear in the local newspaper advising the community of the rescission of the Plan, in accordance with the requirements of the Environmental Planning & Assessment Act and Regulations, with rescission taking effect upon appearance of the second Notice.

4.     If any further Footpath Construction Contributions Plan contributions are received in relation to existing development consents, these be allocated to additional path construction, consistent with those locations described in the Plan.

5.     Review of the need for a new Footpath Construction s94 Plan be deferred until after the release of the new NSW Planning Bill.

6.     A further report be brought back to Council on the future funding for the upgrade and provision of pathways.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Greg Davies

 

Councillor Prue Car

 

Councillor John Thain

 

Councillor Karen McKeown

 

Councillor Michelle Tormey

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                      

 

Councillor Ben Goldfinch

 

Councillor Marcus Cornish

 

Councillor Ross Fowler OAM

 

Councillor Bernard Bratusa

 

Councillor Kevin Crameri OAM    

 

Councillor Tricia Hitchen

 

 


 

3        Amendments to Council's Bushfire Prone Land Map                                                   

PRC 105  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish

That:

1.     The information contained in the report on Amendments to Council's Bushfire Prone Land Map be received.

2.     The amended bushfire prone map be adopted by Council.

3.     The adopted map be referred, with an accompanying letter, to the Commissioner of the Rural Fire Service requesting its endorsement and certification.

4.     Once the map has been certified by the Commissioner of the Rural Fire Service, the communication strategy outlined in the report be implemented.

 

4        IPART Draft Report on Local Infrastructure Benchmark Costs                                

PRC 106  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Marcus Cornish

That:

1.     The information contained in the report on IPART Draft Report on Local Infrastructure Benchmark Costs be received.

2.     Council endorse the making of a submission by staff regarding IPART’s draft Report on Local Infrastructure Benchmark Costs by 17 January 2014.

3.     A copy of the submission forwarded to IPART be provided to Councillors at the end of the Christmas recess period.

 

5        Sydney Science Park                                                                                                         

PRC 107  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Bernard Bratusa

That:

1.     The information contained in the report on Sydney Science Park be received.

2.     Council commence a Gateway process for the ultimate consideration of a Planning Proposal for the Sydney Science Park in accordance with the requirements of the Environmental Planning and Assessment Act 1979.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Greg Davies

 

Councillor Prue Car

 

Councillor John Thain

 

Councillor Karen McKeown

 

Councillor Michelle Tormey

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                      

 

Councillor Ben Goldfinch

 

Councillor Marcus Cornish

 

Councillor Ross Fowler OAM

 

Councillor Bernard Bratusa

 

Councillor Kevin Crameri OAM    

 

Councillor Tricia Hitchen

 

 

Outcome 5 - We care about our environment

 

6        Water Sensitive Urban Design (WSUD) Policy                                                               

PRC 108  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jackie Greenow OAM

That:

1.     The information contained in the report on Water Sensitive Urban Design (WSUD) Policy be received.

2.     Council adopt the policy and advise the relevant industry groups of the new requirements with regards to the policy.

 

 

Outcome 7 - We have confidence in our Council

 

7        Local Infrastructure Renewal Scheme - Round 3                                                          

PRC 109  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Michelle Tormey

That:

1.     The information contained in the report on Local Infrastructure Renewal Scheme - Round 3 be received.

2.     Applications be made under LIRS Round 3 for the General Revenue component of AREAS ($913,000), and for the CBD Drainage Program (borrowings of $5.7m, total project cost of approximately $7m).

3.     A letter be sent to the relevant Local Members thanking them for the funding being made available through the LIRS.

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

RR 1          Sealing of Council owned land                                                                                

Councillor Marcus Cornish requested a report to Council on the sealing of Council owned land along Woodriff Street, Penrith.

 

RR 2          Use of Social Media by Council Controlled Entities                                             

Councillor Ben Goldfinch requested a report to Council on the use of social media by Council Controlled Entities and ways that Council can assist in the use of social media by the Controlled Entities.

 

RR 3          Congratulations Letter to the Hon. Stuart Ayres MP                                           

Councillor Bernard Bratusa requested that a letter of congratulations be sent to the Hon. Stuart Ayres MP congratulating him on his appointment as the Minister for Fair Trading, and Minister Assisting the Premier on Western Sydney. 

 

Councillor John Thain left the meeting, the time being 8:17pm.
Councillor John Thain returned to the meeting, the time being 8:18pm.

 

RR 4          Blindfolded Tours                                                                                                    

Councillor Tricia Hitchen informed Councillors of the Blindfolded tours being conducted along Woodriff Street to educate persons on the Traffic and Crossing accessibility at Woodriff Street.

 

There being no further business the Chairperson declared the meeting closed the time being 8:19pm.

    



DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                       Page

 

   

Outcome 5 - We care about our environment

 

1        Final Asbestos Policy                                                                                                         1

 

Outcome 7 - We have confidence in our Council

 

2        Rates & Charges Policies                                                                                                    9

 

3        Draft Buildings Policy                                                                                                      20

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 2 - We plan for our future growth

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 3 - We can get around the City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 4 - We have safe, vibrant places

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 5 - We care about our environment

 

Item                                                                                                                                       Page

 

1        Final Asbestos Policy                                                                                                         1

 

 



Policy Review Committee Meeting                                                                  10 February 2014

 

 

 

1

Final Asbestos Policy    

 

Compiled by:               Adrian Estreich, Team Leader (Environment)

Authorised by:            Anthony Price, Acting Environmental Health Manager   

 

Outcome

We care for our environment

Strategy

Protect and improve our natural areas, the Nepean River and other waterways

Service Activity

Contribute to the protection and enhancement of the City's natural environment

 

Presenters:                   Mr Barry Robson - Asbestos Diseases Foundation of Australia Inc - Introduction to Asbestos Policy      

 

Executive Summary

In November 2012 the NSW Division of Local Government, Department of Premier and Cabinet published a Model Asbestos Policy for NSW Councils. This document is designed to assist councils develop their own policy and to promote a consistent approach to asbestos management by Local Government across NSW.  A draft asbestos policy was prepared for Council based on the Model Asbestos Policy and was presented to the Policy Review Committee on 9 September 2013. At this time the Policy Review Committee endorsed the recommendation to place the draft policy on public exhibition.

The document was placed on public exhibition between 21 October and 22 November 2013. During the exhibition period one submission was received.

The purpose of this report is to present the final Asbestos Policy to Council for adoption.

Background

In November 2012 the NSW Division of Local Government, Department of Premier and Cabinet published a Model Asbestos Policy for NSW Councils. This document is designed to assist councils develop their own policy and to promote a consistent approach to asbestos management by Local Government across NSW.

A draft asbestos policy was prepared for Council based on the Model Asbestos Policy and was presented to the Policy Review Committee on 9 September 2013 (a copy of the previous report is attached for further information). The policy provides detail on Council’s commitment to asbestos management. It is not intended to be a technical document; however it will refer to relevant Council procedures.

The process of adapting the model asbestos policy has been the catalyst for a significant review of current procedures, consultation with key department managers and staff, clarifying department roles and responsibilities and the review of practices organisation wide.

 

One of the major outcomes of developing the policy has been to clarify key department roles and responsibilities, which are summarised as follows:

 

 

 

 

Development Services

·   Assessment and approvals. Imposing appropriate building, demolition and waste management conditions.

 

Development Compliance Team

·   Investigating matters relating to asbestos and building works, demolition, renovations and asbestos material on private land.

 

RID Squad

·   Investigation of illegal dumping in the public domain including asbestos materials.

 

City Works

·   Clean up of asbestos in the public domain (engagement of licensed contractors). Clean-up assistance if requested by the NSW EPA or Fire Brigade for major incidents.

 

Environmental Health Department

·   General enquiries regarding asbestos

·   Assessment and advice for land contamination and remediation proposals

·   Advice and facilitating clean-up assistance by Council if requested by the NSW EPA or Fire Brigade for major incidents.

Public Exhibition

The draft policy was placed on public exhibition between 21 October and 22 November 2013. In addition to internal consultation and Council’s standard public exhibition process, copies of the draft policy were also sent to WorkCover NSW, NSW Fire and Rescue, NSW Environment Protection Authority and the Asbestos Disease Foundation of Australia Inc.

During the exhibition period one submission was received from the Regional Illegal Dumping Squad. Comments were in relation to waste facilities that can accept asbestos waste and when the Environment Protection Authority would play a lead role for pollution incidents. These have been considered and included where appropriate in the final policy.

A copy of the draft policy was also provided to Mr Barry Robson, President of the Asbestos Diseases Foundation of Australia Inc, who has provided a positive review of the draft Penrith Asbestos Policy and indicated endorsement for this initiative.

The final version of the Asbestos Policy is attached.

Conclusion

An Asbestos Policy has been prepared for Council based on the Model Asbestos Policy for NSW Councils after a process of both internal and external consultation.

 The draft policy was placed on public exhibition between 21 October and 22 November 2013. One submission was received resulting in minor changes.

 

The final Asbestos Policy provides detail on Council’s on going commitment to asbestos management. It is not a technical document but will refer to relevant Council procedures. It is also important to recognise the policy will require regular evaluation to ensure it remains contemporary.

This report recommends that the Asbestos Policy be adopted.

 

 

RECOMMENDATION

That:

1.   The information contained in the report on Asbestos Policy be received.

 

2.   The Asbestos Policy be adopted by Council.

 

 

ATTACHMENTS/APPENDICES

1. View

Final Asbestos Policy February 2014

70 Pages

Attachment

2. View

PRC September 9 2013 Draft Asbestos Policy

4 Pages

Attachment

   


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 6 - We're healthy and share strong community spirit

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                       Page

 

2        Rates & Charges Policies                                                                                                    9

 

3        Draft Buildings Policy                                                                                                      20

 

 



Policy Review Committee Meeting                                                                  10 February 2014

 

 

 

2

Rates & Charges Policies   

 

Compiled by:               Suzanne Flynn, Chief Rates Clerk

Matthew Saunders, Rates Administration Officer

Authorised by:            Andrew Moore, Financial Services Manager   

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

       

 

Executive Summary

The Rates & Charges Hardship Policy (Hardship Policy) and the Rates & Charges Pension Rebate Policy (Pensioner Policy) were discussed and endorsed at the Finance Working Party on Monday 18 November 2013. This report now seeks the approval of the Policy Review Committee for both policies.

 

The Local Government Act (NSW) 1993 (the Act) provides Council with several options to assist ratepayers in need. Each section has been outlined in the Hardship Policy together with its application at Penrith City Council. The Hardship Policy discusses payment arrangements, land aggregation, land value increases and assistance following a natural disaster. Additionally, the Act allows reductions for eligible pensioners and a separate Pensioner Policy is attached that details both mandatory and optional rebates applicable. It has been updated to clearly define pensioner eligibility, the application and verification processes, and the commencement and termination dates of the rebate.

Background

The development of a Hardship Policy was a key recommendation by IPART in their approval of Council’s 2011 Special Rate Variation.

 

The Act provides Council with options to assist ratepayers in financial hardship.  While Council currently complies with all legislative requirements, a Hardship Policy has not previously been adopted. The proposed Hardship Policy sets out guidelines for Council to follow to provide relief to those in hardship whilst fulfilling the requirements of the Act.

 

The last Pensioner Policy was adopted by Council in December 1988. That Policy refers to the previous Local Government Act and is outdated. A review has taken place to create a new Policy that reflects present legislation, previous Council resolutions in regard to providing a rebate for stormwater charges, and incorporates best industry practices.

 

The Act requires Councils to provide mandatory rebates in respect of the aggregated total of ordinary rates and domestic waste management service charges. Councils also have the discretion to provide voluntary rebates under Section 582 of the Act. Presently, the maximum rebate is 50% of the total rates and charges with a maximum of $250.

 

Councils are reimbursed by the State Government an amount equal to 55% of the mandatory pension rebates that are provided by Councils. The remaining 45% of the rebates are to be written off by the Council.

 

Councils can provide additional voluntary rebates above the mandatory rebate. However, there is no provision for Councils to seek reimbursement of these additional rebates.

 

Penrith City Council presently provides an additional voluntary rebate of the stormwater charge which is $25 for residential properties and $12.50 for residential strata properties. This voluntary rebate was implemented as part of a commitment to reduce the impact on pensioners of the four year special rate variation.

 

The Act dictates the application, commencement and termination dates following changes in pensioner eligibility. The Act states that an application for a pension rebate “is to be made within the time and in the manner prescribed by the Regulations”. However, there are no regulations that prescribe the time in which an application must be made. If there are no regulations in force, the timeframe for backdating must be fixed by resolution of Council. Accordingly, it is open to Councils to adopt a Policy of allowing pensioner rate reductions in respect of previous year rates.

 

Previously, upon any written request that an application for a rebate be back-dated for previous years, reductions were allowed for up to five years which is a costly practice for Council.

 

The table below shows the findings of a survey that was undertaken recently with other Councils to see whether they granted rebates for years prior to an application.

 

Penrith City Council’s practice of providing reductions for up to five years prior to the application date far exceeds the practice of those Councils surveyed.

 

The revised Pensioner Policy now allows for the rebate for prior periods up to 1 July of the financial year preceding the date of application. This brings the Policy in line with practices of other Councils. This means that the maximum initial rebate provided will be for the current financial year plus one previous year. The full 55% government subsidy of the mandatory rebate is provided for current and prior years.

 

 

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Rates & Charges Policies be received.

2.     The Rates & Charges Hardship Policy (attached) be approved.

3.     The Rates & Charges Pension Rebate Policy (attached) be approved.

 

ATTACHMENTS/APPENDICES

1. View

Rates & Charges Hardship Policy

5 Pages

Appendix

2. View

Rates & Charges Pension Rebate Policy

3 Pages

Appendix

  


Policy Review Committee Meeting                                                                     10 February 2014

Appendix 1 - Rates & Charges Hardship Policy

 

Rates & Charges Hardship Policy

Council recognises that customers may at times experience difficulty in paying rates and charges.  This policy provides procedures to be followed, in accordance with the options available under The Local Government Act (NSW) 1993 (the Act), when giving assistance to those customers in genuine financial hardship.

The Local Government Act (NSW) 1993 - Hardship Provisions

Listed below are sections of the Act which allow Council to assist ratepayers suffering financial hardship:

·    Section 548A – Aggregation of land

·    Section 564 - Agreement as to periodical payment of rates and charges

·    Section 567- Writing off of accrued interest

·    Section 575 - Reductions for eligible pensioners 

·    Section 582 - Abandonment of pensioners rates and charges

·    Section 601 - Hardship resulting from certain valuation changes

 

Hardship Assistance

 

Aggregation of land values of certain parcels subject to rates containing minimum amounts

 

Section 548A

(1) If the council is of the opinion that the levying of a minimum rate or of a rate containing a base amount:

(a) would apply unfairly, and

(b) could cause hardship to a rateable person who is rateable in respect of two or more separate parcels of land subject to the rate,

it may aggregate the land values of such of the parcels as it determines and levy the rate on the aggregated land values.

 

(2) Land values may be aggregated under this section for separate parcels of land only if each separate parcel is subject to:

(a) the same category or subcategory of the same ordinary rate, or

(b) the same special rate.

 

(3) A council must not aggregate the land values of two or more separate parcels of land:

(a) if each parcel is a parcel on which a dwelling is erected or a parcel that comprises (or substantially comprises) a dwelling in a residential flat building, or

(b) if the parcels are a combination of parcels referred to in paragraph (a).

 

Under Section 548A of the Act, Council will aggregate the land values of parcels that satisfy the criteria only when:

1.   The land parcels are in identical ownership; and

2.   The land parcels cannot be supplied one land value by the Department of Lands; and

3.   The land parcels are adjoining or in the same plan; and

4.   Levying separate minimum rates would apply unfairly.

Agreements to pay periodical payment of rates and charges

Section 564

 

(1) A council may accept payment of rates and charges due and payable by a person in accordance with an agreement made with the person.

 

(2) The council may write off or reduce interest accrued on rates or charges if the person   complies with the agreement.

 

 

Under Section 564 of the Act, Council provides ratepayers who are unable to meet the quarterly instalment due date with alternative payment arrangements.

 

Negotiations of alternative arrangements are available to the ratepayer at any time, including at each stage of the debt recovery process. All staff in Council’s Rates Team are trained to take an understanding approach with customers who are experiencing difficulties paying their rates.

 

Arrangements provide the customer with an opportunity to make weekly, fortnightly or monthly payments. Many arrangements are only short term payment extensions while others run over several months. Generally the arrangements are for no longer than six months, with a view to settle the account in full by the end of the financial year. This allows the customer more time to pay, therefore reducing the financial impact on them.

 

Arrangements that extend beyond six months are carefully analysed as they can cause an unmanageable situation for the ratepayer if the debt increases beyond their future means.

The additional option to write-off or reduce interest is not offered for payment arrangements as it is the only incentive Council has available to entice payments by the due date. As we do not offer discounts for payments in full, interest reductions for overdue accounts is considered unfair to those ratepayers who pay on time.

Natural disasters

 

Section 567

The council may write off accrued interest on rates or charges payable by a person if, in its opinion:

(a) The person was unable to pay the rates or charges when they became due and payable      for reasons beyond the person’s control, or

(b) The person is unable to pay the accrued interest for reasons beyond the person’s control, or

 

(c) Payment of the accrued interest would cause the person hardship.

 

 

Council will provide relief for those ratepayers who suffer hardship due to a natural disaster under Section 567 of the Act.  Interest free extensions to make payment can be granted in cases where the ratepayer has suffered losses to their livelihood or possessions as a result of a natural disaster. 

 

To be eligible, the ratepayer must provide evidence to the satisfaction of the Chief Rates Clerk as to the hardship caused by the natural disaster. The period of time allowed to make payments will be assessed on a case by case basis.  It will increase or decrease depending on the severity of the disaster and the impact on Penrith City Council’s Local Government Area.

 

Eligible Pensioners

 

Section 575

(1)If an eligible pensioner is the person solely liable, or a person jointly liable with one or more other persons, for a rate or charge levied on land on which a dwelling is situated, the rate or charge is, on application to the council and on production to the council of evidence sufficient to enable it to calculate the amount of the reduction, to be reduced in accordance with this section.

 

(2)Subject to subsection (3), the amount by which a rate or charge is required to be reduced is:

 

(a)if the person making the application is, on the date on which the rate or charge is levied, an eligible pensioner who is solely liable or jointly liable with one or more jointly eligible occupiers but with no other person for the rate or charge-one-half of the rate or charge, or

 

(b)if the person making the application is, on the date on which the rate or charge is levied, an eligible pensioner who is jointly liable with one other person who is not a jointly eligible occupier, or with two or more other persons, any of whom is not a jointly eligible occupier for the rate or charge-an amount that bears to one-half of the rate or charge the same proportion as the part of that rate or charge for which, as between all persons liable to pay the rate or charge, the applicant and any jointly eligible occupier are liable bears to the whole of that rate or charge.

 

(3)The total amount by which:

 

(a) all ordinary rates and charges for domestic waste management services levied on any land for the same year are reduced is not to exceed $250, and

 

(b)all water supply special rates or charges so levied are reduced is not to exceed $87.50, and

 

(c)  all sewerage special rates or charges so levied are reduced is not to exceed $87.50.

However, if subsection (2) (b) applies, the maximum amounts specified in this subsection are to be proportionately reduced in line with the proportion applicable under subsection (2) (b).

 

(4) If a person becomes an eligible pensioner after the day on which a rate or charge is made and levied, the person is entitled to a reduction under this section of the rate or charge proportionate to the number of full quarters remaining after the day on which the person becomes an eligible pensioner in the year for which the rate or charge is made.

 

(5) A person who is an eligible pensioner or a jointly eligible occupier is, to the extent to which any rate or charge that, but for this section, would be payable by the person is reduced under this section, discharged from liability as between that person and any other person jointly liable to pay the rate or charge.

Section 582

A council may waive or reduce rates, charges and interest due by any person prescribed by the regulations who is in receipt of a pension, benefit or allowance under the Social Security Act 1991 of the Commonwealth.

 

 

Section 575 of the Act allows Council to provide eligible pensioners with a reduction to their rates and charges.  The pensioner must live at the property and be solely or jointly liable for payment of the rates and charges. An application form must be completed and the pension card sighted by Council staff.

Eligible pensioners are provided with an annual rebate of up to $250 from rates and domestic waste charges. 

Under Section 582 of the Act, Council provides an additional annual rebate of the full Stormwater Management Service Charge, which is $25 for residential and $12.50 for strata residential properties.

 

Revaluation of Land

Section 601

(1) A ratepayer who, as a consequence of the making and levying of a rate on a valuation having a later base date than any valuation previously used by a council for the making and levying of a rate, suffers substantial hardship, may apply to the council for relief under this section.

 

(2)The council has discretion to waive, reduce or defer the payment of the whole or any part of the increase in the amount of the rate payable by the ratepayer in such circumstances, for such period and subject to such conditions as it thinks fit.

 

(3) An applicant who is dissatisfied with a council’s decision under this section may request the council to review its decision and the council, at its discretion, may do so.

 

 

Under Section 601 of the Act Council is able to provide relief to ratepayers when their rates have increased due to a land revaluation.

Council will allow the ratepayer to apply to defer payment of the increase for a period of up to two years. Additionally, any interest that accrues as a result of a deferment is waived. Both the land value and rates must have increased by a minimum percentage which will be set by Council resolution upon adoption of the Rates and Charges. Residential applications will only be eligible for the owner’s principle place of residence. Business proprietors are required to provide details of the financial hardship caused to the business.

 

Application Assessment

 

Assessment of financial hardship will be made by the Chief Rates Clerk, Rates Officer – Administration or Rates Officer – Financial. 

 

To be eligible:

 

· The Applicant must be the sole or part owner of the property and be liable for payment of rates and charges on the property.

 

· For residential properties, the property for which the hardship application applies must be the principal place of residence of the applicant/s.

 

· Application for hardship under Section 601 must be submitted within 3 months of the posting date of the rates notice in the first year of the General Revaluation for rating purposes.

 

If the applicant is not satisfied with the outcome of a hardship application they can request the Chief Rates Clerk reconsider the decision. After the application has been reconsidered and a final decision has been reached, the ratepayer has no further right to appeal.

 

 

 


Policy Review Committee Meeting                                                                  10 February 2014

Appendix 2 - Rates & Charges Pension Rebate Policy

 

Policy – Pension Rebates

Policy Statement

Penrith City Council’s pension rebate policy apply to all eligible pensioners as defined by Section 575 of the Local Government Act 1993.

Eligible Pensioner – Definition

1)   A registered property owner who occupies the property as their principal place of residence; and who possess one of the following concession cards:

2)   For Centrelink customers – Must have been issued a current Pensioner Concession Card; or

For Department of Veteran Affairs (DVA) customers- Must have been issued a current Pensioner Concession Card by the DVA or Centrelink. Where a Pension Concession Card has not been provided, a Gold Card must have been issued by the DVA which is embossed as being on a TPI or EDA payment or a War Widow on an income support supplement. War Widows must also be entitled to receive a Pensioner Concession Card and will therefore need to provide a letter of entitlement from the DVA or request the DVA to issue a Pensioner Concession Card.

Amount of pension rebate

Penrith City Council will provide a mandatory pension rebate to eligible pensioners to be 50% of the rates and charges levied to a maximum of $250.00.

In addition to the mandatory rebate, a voluntary rebate will be provided to eligible pensioners with an exemption from the Stormwater Management Service charge.

The amount of the rebate will be proportionate to the ownership of the eligible pensioner eg: if a pensioner owns a property solely, they will receive the full rebate. If the eligible pensioner owns the property jointly with a non-pensioner eg 50% each, they will receive a maximum rebate for $125.00 plus a 50% exemption from the stormwater charge.

Application for a pension rebate

To apply for a pension rebate, an eligible pensioner must come in personally to Council and complete an application form and present their original Pension Concession Card or DVA Gold Card. If an eligible pensioner is unable to personally come into Council to complete the form, a form can be downloaded from Penrith City Council’s website or a form can be sent out to the pensioner for them to complete and sign. The pensioner must then have someone on their behalf bring the completed form to Council with the original pension concession card. In limited cases where there is no other option, Council officers can attend the home of the pensioner to have them complete the form and sight the Pensioner Concession card or DVA Gold card at the time.

The maximum mandatory and voluntary rebate will be applied where the property is owned solely by an eligible pensioner or jointly owned by an eligible pensioner and his/her spouse, but no other person. Where a property is owned by a pensioner and non-pensioner who is not the spouse of the eligible pensioner, the mandatory rebate and voluntary rebate will be proportionate to the percentage of ownership of the eligible pensioner.

For Life tenants - Where a life tenant of a property is an eligible pensioner, and where evidence is provided to show that the life tenant is responsible for the payment of the rates and charges, council will provide a pension rebate in the name of the Life Tenant. The only acceptable documentary evidence will be:

1)   A Will that shows that the property will be transferred to the eligible pensioner or that the eligible pensioner has been granted a Life Tenancy under the will; or

2)   An official Deed confirming the Life Tenancy and that the Life Tenant is responsible for the payment of the rates.

Date of commencement of pension rebate

A rebate will be provided from 1 July preceding the application. Where an owner becomes an eligible pensioner after 1 July in the financial year, the rebate will be provided from the commencement of the next instalment after they became an eligible pensioner.

The date of commencement of the next instalment will be:

·    If an owner becomes an eligible pensioner after issue date of annual rates and charges notice:   1 October

·    If an owner becomes an eligible pensioner after 1 October -  1 January

·    If an owner becomes an eligible pensioner after 1 January -  1 April

·    If an owner becomes an eligible pensioner after 1 April – 1 July

Approval of Pension Rebates for Periods Prior to an Application

All requests to approve a rebate for a period prior to the application must provide a valid reason as to why the applicant did not apply at an earlier date. Upon request, and following approval by the Chief Rates Clerk, where a pensioner became eligible for the rebate prior to 1 July preceding their application, a pension rebate will be provided to a maximum of July 1 in the financial year preceding the application date (or to the instalment after they became entitled during that preceding period). 

Ending of pension rebate

Sale or transfer of a property

Where a property is transferred or sold, and a pension rebate has been provided for a property, the pension rebate will cease from the commencement of the next instalment after the date of transfer and rates and charges will be adjusted accordingly.

Quarterly verifications

Council officers will conduct quarterly verifications with Centrelink for all customers who are in receipt of a pension rebate. Where an owner ceases to be an eligible pensioner, the pension rebate will cease from the commencement of the next instalment after the date which the ineligibility arose and rates and charges will be adjusted accordingly.

Other changes of circumstances

If a pensioner vacates the property as their principal place of residence the pension rebate will cease from the commencement of the next instalment after they vacate the property.

Exception:  Where a pensioner moves out of their principal place of residence into care (eg: aged care or hospitalisation) and the property remains vacant, Penrith City Council will continue the pension rebate until the property is sold or for 6 months, whichever is the shorter period. Where the property becomes occupied by any means including by way of lease or licence, or for maintenance or caretaker purposes or any other means, the pension rebate will cease from the commencement of the next instalment after the property was occupied and no future rebates will be provided.

Responsibilities of council officers in implementing the Pension Rebate Policy

Financial Services Manager – The Financial Services Manager is responsible for the implementation of the Pensioner Rebate Policy.

Customer Service – The Customer Service Officers will be responsible for assisting customers to complete a pension rebate form. The customer service officers must sight the original pension card. The completed and signed form is to be placed in the collection tray for the Rates Section.

Rates Section – The rates Section will be responsible for answering all telephone enquiries in relation to pension rebates and for processing all applications received. They will do an online verification search with Centrelink to determine the eligibility of the customer to receive a pension rebate. If the customer is eligible, the customer’s details will be updated in the rates database and the necessary changes will be made to the rate account.  The customer will be notified in writing of the new amounts required to be paid for future instalments with the letters to be signed by the Rates Administration Officer, Rates Officer - Financial or the Chief Rates Clerk.

If the verification process identifies that the applicant is not eligible for a pension rebate, the customer will be notified in writing that they are not eligible.

If a customer requests in writing for their rebate to apply for prior years, and they provide a valid reason as to why they haven’t applied at an earlier date, the determination as to whether the rebate will be approved for one additional year will be made by the Chief Rates Clerk.


Policy Review Committee Meeting                                                                  10 February 2014

 

 

 

3

Draft Buildings Policy   

 

Compiled by:               Krystie Race, Sustainability Research Planner

Bernadette Riad, Sustainability Coordinator

Michael Jackson, Design and Projects Manager

Hans Meijer, City Works Manager

Authorised by:            Vicki O’Kelly, Executive Manager Corporate

David Burns, Executive Manager - City Assets   

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Mainstream corporate sustainability

       

 

Executive Summary

This report presents a Draft Buildings Policy for the consideration of Council. Councillors will recall that this was recently discussed at a Councillor Briefing on 3 December 2013. A number of suggestions from this Briefing have been incorporated into the draft Policy. This draft policy has been developed by the Sustainability, Major Projects, and City Works teams, in close consultation with other key staff from across the organisation with the intent of formalising current practice and aligning with industry best practice in the design, construction, refurbishment, maintenance and management of Council’s building assets.

 

Specifically, the draft policy establishes the requirement of a 5 star rating for new buildings and substantial refurbishments (where an applicable tool exists), or the achievement of all mandatory requirements and at least 30% of the desirable criteria (that are within the scope of work) from Council’s Sustainable Building Design Checklist.

 

The draft policy also requires that smaller works on existing buildings meet all mandatory criteria and at least 30% of the desirable criteria (that are within the scope of works) from Council’s Sustainable Building Maintenance and Operations Checklist. The draft policy also outlines the requirements to ensure that the management and operational practices of existing Council buildings are undertaken in a sustainable manner.

 

Recognising the varied age and expected lifespan of our existing building stock, the draft policy also requires that the policy be used in conjunction with Council’s Building Asset Management Plan which outlines the condition and expected lifespan of our building assets. Specifically, the Draft Buildings Policy outlines the need for project managers to consider the expected asset life in determining the appropriateness of the scope of any works.

 

Development of the Draft Buildings Policy has been based on a strong research foundation, incorporating input from industry specialists and research into current best practice at leading councils via desktop studies and visits to industry leaders such as Moreland City Council and Port Philip City Council in Victoria. Wide internal consultation has also been undertaken to address any concerns and ensure that the Policy is both effective and achievable.

 

Introduction

Penrith City Council is responsible for the management and upkeep of 275 buildings across the City. Combined, these buildings are significant consumers of resources. In 2012/13 Council owned facilities consumed 43,828 GJ of energy and 75,793 kL of potable water at a cost of $2.9 million.  This accounts for 54 percent of Council’s total greenhouse gas emissions and 41 percent of our total potable water consumption.  In terms of maintenance, the annual cost of maintaining these buildings in 2012/13 was more than $3.4 million.

 

Penrith City Council has long recognised the importance of incorporating sustainability thinking into the management of our assets. Over the last 10 years in particular, Council has made a strong effort to improve the energy and water efficiency of our operations. Recent figures have demonstrated savings of $4.1 million as a result of the 100 plus projects implemented since 2002-03.

 

A large number of these efficiency improvements were identified through our Energy and Water Saving Action Plans. These plans focus on our largest water and energy using sites, and are developed around the findings of technical audits conducted at each of the sites covered by the Plan. The implementation of these Plans has seen the use of new and improved technologies and practices, which once proven, are rolled out across other applicable sites either as part of routine maintenance or major upgrades.

 

This Policy seeks to formalise this practice whilst also providing clear benchmarks for the design and construction of new facilities. The Policy will ensure that our buildings are well designed and constructed, and provide positive long term social and financial benefits through improved efficiency, durability, and occupancy comfort.

 

It is the intent of this Policy to ensure that good design, construction, and ongoing management practices are formalised as standard practice.  This Policy will also provide Council with a platform to ensure that works in kind are also conducted in a manner which meets Council’s standards.  

 

Development of the Draft Policy

Council initially engaged Sustainable Built Environments Pty Ltd (SBE) to develop ‘ESD Criteria for Council’s Community Facilities’ in 2007. This was revised in 2010 to ensure the ESD criteria were current and up to date with existing legislation and best practice. 

 

In the development and review of the criteria a project team was established to bring together the major stakeholders in the project, including representatives from Major Projects, City Works and Sustainability. This project team consulted widely with staff from across Council who are involved in the design, approval, operation, use, maintenance, servicing and management of Council’s various facilities.

 

Following the development of the criteria, further research was undertaken by the Sustainability Team, Major Projects and City Works into existing sustainable building policies, tools and programs adopted by other Councils. This research identified a number of councils in Victoria and Queensland who are leading the way in sustainable design and operation.

 

Following a successful application to the Louise Petchell Learning for Sustainability Scholarship, Sustainability Research Planner Krystie Race, and Urban Designer Ajmal Siddiq conducted a study tour in May 2012 to visit five Victorian Councils (Bayside City Council, Darebin City Council, Moreland City Council, Nillumbik Shire Council and Port Phillip City Council) and two research centres; (RMIT and Ironbark Sustainability), who are considered to be leaders in this field. The learnings from this tour were brought back to the project team and have been incorporated into the development of the draft Buildings Policy. 

 

In order to test the application of the policy, Major Projects have trialled the policy and its requirements with two projects, namely, the development of the Regatta West amenity blocks, and the upgrade of the Factory Road amenity blocks. Throughout these trials the draft Policy was found to be both relevant and achievable.  

 

Policy Approach

The purpose of this Policy is to incorporate sustainability principles into the design, construction, refurbishment, maintenance and retrofitting of Council’s building assets to help ensure they are well designed, fit for purpose, comfortable, efficient, and create minimal negative impacts.

 

Given the large number of existing buildings compared with the relatively small number of new buildings constructed each year it was considered essential that the policy apply to both. As a result the draft policy addresses the design, construction, refurbishment, extension, retrofit, maintenance, and management of all Council buildings, new and existing.

 

For new buildings and substantial refurbishments (i.e. those completed as Capital Improvements projects) the policy relies on the use of the industry standard Green Star and requires the achievement of a 5 star rating where an applicable tool exists (Green Star currently covers libraries, youth centres, museums, galleries, performing arts centres, office blocks, retail centres, law courts and places of worship). Where there isn’t an applicable Green Star tool available, and for smaller refurbishments (ie those completed as part of the ongoing Asset Renewal Program) the draft policy requires these projects meet all mandatory requirements and at least 30% of the desirable criteria of Council’s Sustainable Building Design Checklist that are within the scope of works.

 

For designated ‘showcase constructions’ where Council will deliberately trial new technologies, innovations or set more ambitious targets, Council will undertake formal Green Star certification.

 

For retrofits and maintenance works, Council will meet all mandatory criteria and at least 30% of the desirable criteria in Council’s Sustainable Building Maintenance and Operations Checklist that are within the scope of works (and dependent on the expected lifespan of the building), and implement any site specific actions identified in Council’s Energy and Water Efficiency Plans.

 

Recognising the varied age and expected lifespan of our existing building stock, the Draft Policy also requires that the policy be used in conjunction with Council’s Building Asset Management Plan which outlines the condition and expected lifespan of our building assets. Specifically, the Draft Buildings Policy outlines the need for project managers to consider the expected asset life in determining the appropriateness of the scope of any works.

 

The Draft Policy also requires that the management and operational practices of existing Council buildings are undertaken in a sustainable manner.

 

For all management practices of both new and existing buildings, the draft policy also references that consideration be given to Council’s Sustainable Purchasing and Supply Policy, the Crime Prevention Through Environmental Design Development Control Plan, the Water Sensitive Urban Design Policy, and the Building Asset Management Plan. 

 

Financial Implications

There is a common misconception that sustainable buildings are expensive, requiring substantial initial outlays. However, there is an extensive amount of evidence which suggests that this is not the case, and that additional costs are recoverable through reduced operating and maintenance costs as part of the lifecycle costs of a building.

 

A recent study by Davis Langdon indicated that the cost increase of moving from comparable non sustainable projects to a 5 Star Green Star is likely to be in the order of 3% to 5%.  One recent example provided by the City of Gosnells was the construction of their new 5 Star Green Star Civic Centre. It is estimated that the sustainability component of this building cost an additional $750,000, which was less than 3% of the $26 million project budget.  With a predicted payback period of only 5 years, this demonstrates a good business case for sustainable design.

 

Many aspects of sustainable design, such as designing compact buildings with good solar orientation and improved insulation, will have minimal or no capital cost implications.  The important factor to note is that the earlier sustainable building features are incorporated into the design process, including project scoping, the lower the overall cost.

 

While sustainable buildings are a smart investment in terms of reduced operational and maintenance costs, they also deliver a wide range of social benefits. These social benefits can range from enhanced occupant comfort, increased productivity, improved health benefits, employee retention, public relations and building a reputation as a sustainable organisation.

 

Benefits such as increased productivity and health can also contribute to financial benefits through reduced sick leave, increased quality of work, improved worker morale, increased productivity, and lower staff turnover. As an example, the City of Melbourne reports that staff sick days have dropped by 39% since moving into their new sustainably designed office building ‘Council House 2’.

 

Major Projects Manager’s Comments

There is a need for a Buildings Policy so as to set the benchmark which Council will meet for future design projects.  There is a widespread industry adoption of sustainability measures and in many areas it is already very difficult not to meet the basic levels of compliance, however to have Council adopt a clear position with regards to the benchmarks to be attained will ensure Councillors have an understanding of the issue and will provide a formalised direction to guide Council staff when they reach decision points as to how far to commit to sustainability on Council’s behalf.

 

Good design should not cost more than average design and many sustainable design concepts involve less technology and less waste up front as well as throughout the design life of a building.

 

City Works Manager’s Comments

City Works manages and maintains the majority of Council’s building assets. For several years we have been engaged in implementing and upgrading buildings with energy and water saving equipment which has reduced Council’s operational expenditure. With our staff and contractors aware of Council’s sustainability objectives it has become standard practice to install/replace fittings and fixtures with the most appropriate technology available using our current maintenance budget. Council’s Building Asset Renewal Budget incorporates sustainability initiatives into all building/equipment upgrades. Other funding sources have included grants and the Sustainability Revolving Fund.

 

A Buildings Policy provides an opportunity to formalise this process and establish minimum sustainability requirements/standards for both new and existing buildings.

 

 

Conclusion

Over recent years, Penrith City Council has made considerable gains in improving the design and management of our built assets to improve their resource efficiency and overall performance.  This Draft Buildings Policy seeks to formalise current practice whilst also providing clear benchmarks for the design and construction of new facilities. The Policy will ensure that our buildings are well designed and constructed, and provide positive long term social and financial benefits through improved efficiency, durability, and occupancy comfort.

 

The Draft Policy will establish clear standards for all new and existing buildings, delivering economic, environmental and social benefits for both the organisation and the City.  The implementation of this policy will also provide Council with an opportunity to lead by example and demonstrate our commitment to pursuing sustainability best practice.

 

 

 

RECOMMENDATION

That the information contained in the report on Draft Buildings Policy be received and the Draft Policy be endorsed.

 

ATTACHMENTS/APPENDICES

1. View

Draft Buildings Policy

18 Pages

Appendix

  


Policy Review Committee Meeting                                                                                  10 February 2014

Appendix 1 - Draft Buildings Policy

 


















 


 

ATTACHMENTS   

 

 

Date of Meeting:         Monday 10 February 2014

Delivery Program:      Outcome 5

Service Activity:         Contribute to the protection and enhancement of the City's natural environment

Report Title:                Final Asbestos Policy

Attachments:               Final Asbestos Policy February 2014

                                      PRC September 9 2013 Draft Asbestos Policy



Policy Review Committee Meeting                                                                                  10 February 2014

Attachment 1 - Final Asbestos Policy February 2014

 







































































Policy Review Committee Meeting                                                                                  10 February 2014

Attachment 2 - PRC September 9 2013 Draft Asbestos Policy