7 May 2014

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that a POLICY REVIEW COMMITTEE MEETING of Penrith City Council is to be held in the Passadena Room, Civic Centre, 601 High Street, Penrith on Monday 12 May 2014 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           ELECTION OF CHAIRPERSON

 

2.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Jim Aitken OAM - 10 May 2014 to 23 May 2014 inclusive.

Councillor Karen McKeown - 8 May 2014 to 11 June 2014 inclusive.

Councillor Ross Fowler OAM - 10 May 2014 to 21 May 2014 inclusive.

 

3.           APOLOGIES

 

4.           CONFIRMATION OF MINUTES

Policy Review Committee Meeting - 14 April 2014.

 

5.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

6.           ADDRESSING THE MEETING

7.           MAYORAL MINUTES

8.           NOTICES OF MOTION TO RESCIND A RESOLUTION

9.           NOTICES OF MOTION

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         CONFIDENTIAL BUSINESS


POLICY REVIEW COMMITTEE MEETING

 

Monday 12 May 2014

 

table of contents

 

 

 

 

 

 

meeting calendar

 

 

confirmation of minutes

 

 

DELIVERY program reports

 


Council_Mark_POS_RGB2014 MEETING CALENDAR

January 2014 - December 2014

(adopted by Council on 25/11/13)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.30pm

 

3

10&

 

 

 

 

 

 

22^ü

(7.00pm)

 

 

15

(7.00pm)

 

24@

24

28v

26#

23 *

28

25@

29

27

24#+

 

Policy Review Committee

7.00pm

 

 

 

14

12

16

14

11

8

13

10

8

 

10

10

 

 

 

 

 

 

 

 

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2013-2014 Annual Statements are presented

 

Meeting at which any comments on the 2013-2014 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

&

Extraordinary Meeting

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact the Senior Governance Officer, Glenn Schuil.

 


UNCONFIRMED MINUTES

 OF THE POLICY REVIEW COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE PASSADENA ROOM, PENRITH

ON MONDAY 14 APRIL 2014 AT 7:04PM

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Jim Aitken OAM and Councillors Bernard Bratusa, Prue Car, Kevin Crameri OAM, Marcus Cornish, Greg Davies, Mark Davies, Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM, Tricia Hitchen, Karen McKeown, John Thain and Michelle Tormey.

 

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 10 March 2014

PRC 12  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Mark Davies that the minutes of the Policy Review Committee Meeting of 10 March 2014 be confirmed.

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

DELIVERY PROGRAM REPORTS

 

Outcome 2 - We plan for our future growth

 

1        Stage 2 of the City-wide Local Environmental Plan - Werrington Business Park

Prior to the consideration of this matter, Councillors were provided with a revised report.

Councillor Jim Aitken OAM left the meeting, the time being 7:05pm.                                         

PRC 13  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Mark Davies

That:

1.     The information contained in the report on Stage 2 of the City-wide Local Environmental Plan - Werrington Business Park be received.

2.     Council endorse the retention of the B7 Business Park zone, supported by the additional local provision controlling warehouses and distribution centres, on the University of Western Sydney’s Werrington Campuses. 

3.     Council endorse the application of the R3 Medium Density Residential, E2 Environmental Conservation and B7 Business Park Zones to the Werrington Signals Site in accordance with Appendix 3.

4.     Council form the view that the alternative zoning solution for the Werrington Signals site identified in Appendix 3 does not represent a material change in the proposed zoning for the Werrington Business Park and that the proposed zoning changes be forwarded to NSW Planning and Infrastructure.

5.     Council write to NSW Planning and Infrastructure seeking the Minister’s view on whether public exhibition of the alternative zoning solution identified in Appendix 3 is required. That correspondence should request that, if the Minister determines that re-exhibition is not required, the amended zoning solution for the Werrington Signals Site be included as part of the City-wide Local Environmental Plan.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Car

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Karen McKeown

 

Councillor Michelle Tormey

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                       

 

Councillor Kevin Crameri OAM

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Ross Fowler OAM

 

 

2        Planning Policy for Child Care Centres                                                                         

PRC 14  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Kevin Crameri OAM

That:

1.     The information contained in the report on Planning Policy for Child Care Centres be received. 

2.     Additional provisions be included in Penrith Development Control Plan to ensure due consideration is given to road network capacity and pedestrian safety when assessing development for child care centres as identified in this report.

3.     Additional Guidelines relating to the development of Child Care Centres be placed on the Council’s website and that the words ‘design’ and ‘location’ be added to the additional provisions to be included in the Penrith Development Control Plan relating to the placement and vehicular movement and access to and from a proposed Child Care Centre.  

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Car

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Karen McKeown

 

Councillor Michelle Tormey

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                       

 

Councillor Kevin Crameri OAM

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Ross Fowler OAM

 

 

 

Outcome 4 - We have safe, vibrant places

 

3        Penrith CBD Drainage Design Standard & Implementation Strategy

Councillor Jim Aitken OAM returned to the meeting, the time being 7:14pm.                             

PRC 15  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Mark Davies

That:

1.     The information contained in the report on Penrith CBD Drainage Design Standard & Implementation Strategy be received.

2.     Council’s adopted drainage standard for Urban Residential and Commercial/Industrial areas (PRC July 2006) be amended as per the recommendations in Table 1-1 of the report with specific new categories and standards for Urban Residential within the Penrith CBD Limits and Commercial and Business areas within the Penrith CBD Limits.

3.     Detailed design of Option A4 be approved to be developed for construction tender, with award of tender to be subject to receiving approval of the LIRS Round 3 application.

 

 

Outcome 5 - We care about our environment

 

4        On-site Sewage Management and Grey Water Reuse Policy

Councillor Jim Aitken OAM left the meeting, the time being 7:17pm.                                         

PRC 16  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Mark Davies

That:

1.     The information contained in the report on On-site Sewage Management and Grey Water Reuse Policy be received.

2.     The revised On-Site Sewage Management and Greywater Reuse Policy be adopted by Council.

 

 

Outcome 6 - We're healthy and share strong community spirit

 

5        Draft Keeping of Animals Local Orders Policy

Councillor Jim Aitken OAM returned to the meeting, the time being 7:18pm.

Councillor Jim Aitken OAM left the meeting, the time being 7:19pm.

Councillor Mark Davies left the meeting, the time being 7:21pm.

Councillor Jim Aitken OAM returned to the meeting, the time being 7:21pm.

Councillor Mark Davies returned to the meeting, the time being 7:24pm.                                   

PRC 17  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish

That:

1.     The information contained in the report on Draft Keeping of Animals Local Orders Policy be received.

2.     The matter be deferred to allow for a refinement of the Draft Policy, taking into consideration capacity issues, with a further report be brought back to a future Policy Review Committee Meeting.

 

6        Penrith Homelessness Summit                                                                                       

PRC 18  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Karen McKeown

That:

1.    The information contained in the report on the Penrith Homelessness Summit be received.

2.    Council thank Wentworth Community Housing for contributing $1,000 towards the holding of the Penrith Homelessness Summit.

3.    Council fund the remaining funding requirements to hold the Penrith Homelessness Summit with an allocation of $5,000 contributed equally from all Wards’ Voted Works.

 

 

Outcome 7 - We have confidence in our Council

 

7        2014 Australian Local Government Association (ALGA) National General Assembly of Local Government                                                                                                             

PRC 19  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Tricia  Hitchen that the information contained in the report on 2014 Australian Local Government Association (ALGA) National General Assembly of Local Government be received.

 

There being no further business the Chairperson declared the meeting closed the time being 7:50pm.

    


DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                       Page

 

  

Outcome 4 - We have safe, vibrant places

 

1        Trial Triangle Park Penrith, Mid Term Evaluation Report                                                  1

 

Outcome 5 - We care about our environment

 

2        Domestic Asbestos Disposal                                                                                            11

 

Outcome 6 - We're healthy and share strong community spirit

 

3        All Weather Athletics Track                                                                                              15

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 2 - We plan for our future growth

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 3 - We can get around the City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                       Page

 

1        Trial Triangle Park Penrith, Mid Term Evaluation Report                                                  1

 

 

 



Policy Review Committee Meeting                                                                       12 May 2014

 

 

 

1

Trial Triangle Park Penrith, Mid Term Evaluation Report   

 

Compiled by:               Terry Agar, City Centres Co-ordinator

Michael Jackson, Design and Projects Manager

Authorised by:            Jeni Pollard, Place Manager 

Requested By:            Councillor Jim Aitken OAM

 

Outcome

We have safe, vibrant places

Strategy

Grow and revitalise our centres and neighbourhoods

Service Activity

Manage the development of master plans and designs for Council's assets and public domain

      

 

Executive Summary

The 12 month trial of the Pop Up Triangle Park was adopted in the Penrith City Centre Public Domain Masterplan on 24 June 2013. Construction of the temporary park was completed in October 2013 with a small amount of funding provided for ongoing activation events.  The mid-term evaluation of the Trial Park has been brought forward as requested by Councillor Aitken OAM on 3 February 2014.

 

The report describes the evaluation processes and the key outcomes.  It recommends that the Trial Triangle Park be retained and that High Street remain closed for the duration of the trial.  Furthermore, it recommends that the eastern end of the current park be reconfigured to continue vehicles access to premises and provide parking with an extension of the trial until March 2015.  A further thorough evaluation of the benefits of the park will be undertaken and reported to Council at that time.

Background

The Penrith City Centre Public Domain Masterplan recommended the establishment of a small park on the road reserve at the western end of High Street, between Riley Street and Henry Street.  In order to “test” the likely success of a permanent park in that location, Council endorsed a recommendation to conduct a 12 month trial of the Triangle Park through the development of a Pop Up Park, as part of its adoption of the Penrith City Centre Public Domain Masterplan on 24 June 2013.

 

Councillors were informed of the process of delivering the trial park and given an outline of the proposed evaluation methodology at the Councillor Briefing of 19 August 2013.  The importance of the activation of the park through a targeted program was emphasised at the Briefing.  A further Councillor Briefing on the findings of the mid-term evaluation of the park was provided on 5 May 2014.

 

Construction of the temporary park was completed over 6 days in October 2013.  The design was based on community and business ideas generated as part of a collaborative design process facilitated by Mike Lydon, a leading international urban regeneration design expert, and two place making consultancies; Place Partners and The Lot.  The key design parameters of the project were that it should be simple, low cost and reversible.

 

Council’s Community and Cultural Development Department prepared and implemented a program from the park’s opening in October until Christmas 2013.  The Penrith CBD Corporation took over primary responsibility for activation in January 2014.

 

An assessment of the performance of the trial park was scheduled to be done halfway during the trial and at its conclusion.  Matters such as usage patterns, attitude surveys of users and business owners, as well as traffic impacts were proposed to form part of the assessment.  Urban Design and Planning Consultants, Hames Sharley Pty Ltd and GHD Pty Ltd were engaged to evaluate users experiences and the traffic, respectively (Attachments 1 and 2).

 

Trial Park Design

The objectives of the community designed park are:

 

·  To create a unique city centre identity and sense of place that enhances the connection between people and place.

·  Improve the quality of the urban environment to encourage economic growth and support new investment.

·  To meet the current & anticipated demands of the city’s users.

 

As a part of Penrith City Centre Public Domain Masterplan, the trial pop up park is intended to help shape a culturally-stimulating urban environment that supports a night time economy, business opportunities and new investment.  A key outcome is to create a more attractive Penrith City Centre, with a green gateway for locals and visitors to meet and relax or enjoy activities, and discover what’s on offer from a unique mix of eateries, shops and businesses.

 

A concept design based on a collaborative design process and the community was prepared for implementation on the ground.  This is shown in Figure 1 below.  Unfortunately, not all of the ideas could be implemented within the strict $40,000 construction budget and one week construction time frame.

 

The park, as constructed, is shown in Figure 2.  The major difference it has compared to the concept plan is the incorporation of light vehicle access at the eastern end to service businesses on the northern side of High Street.

 

Figure 1: Trial park concept plan.

Figure 2:Trial Park as built. Photo courtesy of Nearmap 08/02/14

 

Activation Program

Since the commencement of the trial park, Council has funded a program of activities to promote the use of the park and enliven it for the benefit of users and surrounding businesses. Events such as music, singing, Santa, and the Mobile Play Van have been organised to ensure the park’s success as a potential permanent addition to the public spaces of the Penrith City Centre.  The extremely hot summer temperatures in the Penrith City Centre made the activation of the park very challenging.

 

Initially, Council’s Community and Cultural Development Department implemented an activation program from the park’s opening.  An agreement with the Penrith CBD Corporation for it to assume primary responsibility for activation commenced in January 2014 with a budget of $30,000 allocated to it by Council.  Council’s role in activation has over recent time diminished with the CBD Corporation increasing its involvement.  A list of activities that have been organised by both organisations is provided in Attachment 3 of this report.  A statement from the Penrith CBD Corporation on its activities in the Trial Park is in Attachment 4.

 

Independent Evaluation Findings

User Survey Review

Urban Design and Planning Consultants, Hames Sharley Pty Ltd were engaged to evaluate the success of the temporary park midway through the trial period.  The performance of the park was assessed against the design objectives previously outlined above.  The full report is provided as Attachment 1.

 

The key findings of the review’s surveys are as follows:

 

·   The community design approach and subsequent activation programming is in line

      with best practice.

·    People tend to pass through the park along its edges;

·    More people stay and sit in the western end than the eastern end;

·    Half of those surveyed used the park on a weekly basis

·    Half of the businesses surveyed want the park to be made permanent

·    The majority of non-business users want the park to be made permanent

·    The eastern end of the park attracted more negative comments about its amenity

·    The western end of the park attracted more positive comments about its amenity.

·    Most people wanted regular events in the park.

·   The park is highly walkable, but access to it after outside standard business hours  

      through the arcades could be improved

·    Toilets were considered to be a necessary addition by some

 

The consultant’s concluded that there were no overwhelming reasons to abandon the Pop Up Park prior to the anniversary of the 12 month trial period and that the western end out-performed the eastern end.  In addition, they did not find any reason to reopen the connection between High Street and Henry Street.  They recommended that the trial be continued, with alterations to the eastern end in response to business and community user concerns to improve its functionality.  The alterations included the following options:

 

a.   Create a Shared Traffic/Events Zone.  Reopen the eastern end (Urban Playground) to permit the re-instatement of parking.  Continue vehicle access to properties on the northern side of High Street.  The design would allow for the easy closing of the space to cars for special events, such as market days; or

b.   Create a Green Zone.  Remove the concrete blocks and introduce more grass area, large trees in planter boxes and shade sails to address the amenity concerns.

 

In the longer term after the trial, if Council decides to make the park permanent, the consultant recommends that the following issues should be addressed to further improve the park’s performance:

·  Extend access times through the arcades to access parking in Union Road;

·  Fine tune the parking restrictions in Union Road Car Park to optimise turnover with business needs;

·  Work with the Penrith CBD Corporation on strategies to improve the restaurant/food offer in the precinct;

·  Improve the events space capability with a serviced stage facility; and

·  Continue to measure the business and community user attitudes and needs.

 

Other Public Feedback

Throughout the trial period a feedback email address (makemyparkpop@penrithcity.nsw.gov.au) has been active and all submissions to that email address have been recorded along with feedback via telephone or in person to project team members while on site. 

 

There were 19 unfavourable comments and 18 favourable comments received.  An additional 2 comments were not specifically positive or negative but did provide constructive suggestions for the improvement of the park design, specifically painting the concrete and providing additional shade.  The unfavourable comments were primarily focused on the issues of lost parking and traffic congestion.  Of the responses received from business owners, the majority of unfavourable comments were from businesses which do not directly face the park.

 

 

 

Examples of the feedback include:

 

·  I think the park idea is a wonderful idea and as more people get to hear about it I think the more it will be used.  A great place for workers and shoppers to get together and have a picnic lunch etc. 

·  As we are in constant visual proximity of the park we are in a good position to judge if there is any major change in the activity or use of the park, the answer is no, just the regular skateboarders who make a nuisance of themselves on the rails and stairs of our building which now extends to the cement blocks of the park.

·  It is a great space to socialise and meet with people, it promotes local businesses and provides the opportunity for the community to enjoy being outside in the CBD.

·  What a fabulous addition to the Penrith area. It is a great place to sit down and have lunch or take a break from a busy day.  I really hope to see more green additions "pop up" over Penrith in the future. Well done!

·  I believe that one of the objectives was to create a restaurant precinct which would be great to see however one of the major owners has a demolition clause in their leases therefore any quality food operator would not take the risk of establishing a restaurant under this lease provision.

·  My daughter looked at the blackboards and suggested cafes could use them to invite people in and they could set up tables and chairs for people to sit out in the park and eat / bring food out to people and promote their business. They both commented that, as a public space, it felt really different and “exciting”.

 

Traffic and Pedestrian Analysis

Engineering consultants, GHD, were engaged to undertake an assessment of the impact of the traffic diversion caused by the closure of High Street at the intersection with Henry Street.  The report on the impact of traffic and pedestrians before and after (August 2013 and March/April 2014) the construction of the trial park may be found in Attachment 2.  Traffic turning movement counts and pedestrian movement counts at nearby intersections were surveyed during morning and afternoon peaks.  Automatic traffic counts for High, Henry and Station Streets were also made to measure average traffic volumes.

 

The consultant’s analysis of the automatic traffic counts found a slight, but insignificant increase in westbound traffic flows on Henry Street between Station and Riley Streets that is possibly due to the construction of the park.  The weekday average traffic volumes on High Street between Station and Riley Streets were found to have not significantly changed.  This indicates that traffic flows on High Street east of Station Street have not been impacted and businesses probably have not experienced any traffic induced changes due to the park. The composition of vehicle types (car, light goods, heavy goods, buses, motorbikes, bicycles) did not change significantly between the two monitoring periods.

 

The traffic turning movement counts before and after the trial park during peak periods (between 7 am and 9am, and 4 pm and 6pm) showed that there was a small increase in both peak periods of vehicles turning left from Riley Street into Henry Street that is attributable to the park.  The consultants consider that the change has had an insignificant impact on the network.

 

The pedestrian movement counts at nearby road intersections were less conclusive.  In general there was a decrease in the number of pedestrians crossing at nearby intersections after the construction of the trial park.  The reduction was more dramatic in the PM peak period.  At the moment these differences cannot be fully accounted for due to the design of the survey, but may be attributable to prevailing weather or the length of day effects at the time of the later count that affected people behaviour, rather that any influence from the trial park.

 

Engineering Services Manager’s Assessment

Additional counts and observations regarding the Riley St intersection performance have been undertaken by Council officers in order to meet the Local Traffic Committee requirement for reports at 6 weeks, 3 months, 6 months and 12 months.  Pedestrian counts were of particular interest regarding the left turn phase for vehicles exiting Riley St onto Henry St as this had been forecast to be a potential issue.

 

Pedestrian counts prior to the implementation had approximately 500 pedestrians crossing Henry St on the western side of Riley St during peak pedestrian activity which occurs at lunch time.  Subsequent counts indicate pedestrian levels were maintained and some counts increased by up to 10% post implementation of the Park and associated signal phasing changes.

 

Vehicle activity regarding the left turn out of Riley and the length of all vehicle queues at the lights in Riley and on Henry St were also recorded.  Henry St counts demonstrated that at no time on the days observed were vehicles held stationary for longer than 1 phase of the traffic lights in morning, lunch or afternoon peaks, in either direction.   In Riley St, there were only 3 out of the 50 phases per hour when a vehicle was required to wait for a 2nd phase of lights in order to exit Riley St.  This only occurred during the peak pedestrian period at lunchtime, and did not occur during morning or afternoon traffic peaks.

 

The Riley/Henry St intersection can be summarised as working well, with no significant delays for either vehicles or pedestrians in any direction.  This is consistent with the GHD Traffic and Pedestrian Analysis findings.

 

Place Manager’s Assessment

Over many years, Council has expressed a commitment to revitalising the city centre of Penrith. The decision by Council to seek a special rates variation for city centre and town centre enhancements is demonstration of this commitment to pushing forward with an active program of place shaping elements.

 

The Penrith City Centre Public Domain Masterplan was developed with significant contribution from businesses and the community. The option of a park located at the western end of the Penrith City Centre, including the closure of High Street was the subject of a special consultation process with businesses from the impacted area, as a component of the Masterplan development.

 

Business owners, property owners and the community have told Council that they want action to support the City Centre and this call has been received and acted upon. The development of the trial park has been a conservative and responsible approach, providing Council with an opportunity to test the option for 12 months through a range of seasons and events. 

 

The independent evaluations of the trial park’s users and the traffic and pedestrian movements do not suggest a deleterious effect on people and business generally in the Penrith City Centre.  The User Survey Review has revealed that the majority of non-business users of the park would like it to be made permanent. At the same time businesses in the area are divided, with strong feelings about the park expressed by some. 

 

A key finding of the User Survey Review was that the western end of the park is used more than the eastern end.  This is possibly due to the landscaping limitation imposed by the fact that the park was built as a temporary facility on a small budget with the requirement that the project was reversible. Added to these constraints was the need to maintain light vehicle access to businesses on the northern side of High Street.  As a result, the amenity provided in the eastern end is less desirable to users and attracted less use and less favourable comments overall.

 

These results should be considered in the context of considerable effort and investment by Council and the Penrith CBD Corporation in running an activation program over a hot summer season.  Retention of the park as a permanent facility would require similar ongoing activation resourcing over the longer term to ensure a reasonable level of user satisfaction with the place.

 

The GHD traffic and pedestrian evaluation and the Engineering Services Manager’s Assessment revealed that the traffic impacts of closing High Street to create the park are negligible.  Importantly, the closure of High Street at the intersection of Henry Street  has not affected traffic flows along High Street, east of Station Street, suggesting that there should be no adverse impact on adjoining businesses in that area.  Whilst the pedestrian data was inconclusive as to whether the park has changed pedestrian behaviour, it may be inferred from the lack of comments about pedestrian access in the user and business surveys, that no access issues have been created with the advent of the trial park.

 

On the basis of the information presented in this report on the findings of the independent evaluations, there does not appear to be a strong case for the cessation of the trial park. It is understood that a number of businesses and individuals have expressed strong concern about the impacts of the reduced traffic flow as a result of the redirection of traffic to Riley Street whilst other businesses are supportive of the park but less vocal.

 

The User Survey Review has identified a current weakness in the amenity provided by the eastern end of the park due to its “temporary” design limitations.  Such limitations may, of course, be overcome if the park was retained as a permanent facility in the long term. The consultant recommends two options to modify the eastern end of the park. The first option to open the eastern end to parking is probably the most realistic for improving the overall benefits of the trial park and addressing the majority of the users concerns.  It maintains delivery vehicle access to businesses, provides additional parking and a space for large special events connected with the use of the western end of the park.

 

The second option of providing a Green Zone is considered to be of limited value in addressing the less successful aspects of the eastern end of the park.  Due to the need to maintain delivery vehicle access to businesses, the additional area that could be occupied by new grass, trees and shade sales for the comfort and amenity of users would be relatively small.  The pursuit of this option is not recommended.

 

Council embarked on the trial park to test whether a unique place could be developed in the western end of the city centre to foster business and meet user needs.  The results to date have been encouraging, particularly for the western end of the park.  Continuance of a commitment to the remainder of the trial period as originally planned would provide valuable information on its performance during the cooler months of the year.  At the end of the full trial period a more holistic assessment on the merits of continuing the park as a permanent facility may be made. The assessment would also include an analysis of vacant buildings over the period of the evaluation.

 

Given that reconfiguring the eastern end to parking will take some time and that the changes need time to “settle” with the users it is recommended that the trial period be extended until March 2015 so that the next user survey is representative of the changed conditions.

 

The proposed reconfiguration of the eastern end of the park has been discussed with a number of interested stakeholders including the Penrith CBD Corporation and Mr Robbie Martin, property owner. Feedback would indicate that there is support for this approach, particularly the reintroduction of limited short term parking into the area.

 

Conclusion

On the basis of the information presented in this report, there is no significant evidence to support discontinuation of the Triangle Park Trial.  The park is strongly supported by non-business owners, however business owners are evenly split on the merits of the park.  There is no evidence that traffic flows on nearby streets have been adversely affected and, in particular, there has been no diminution of traffic flow on High Street, east of Station Street.

 

The report from Hames Sharley concludes that the less successful eastern end of the trial park requires some modification to improve the overall image of the park to all users and provide a multifunctional space for parking and special events.  This involves the removal of temporary park facilities and the installation of safe, well designed parking facilities that do not conflict will the occasional use of the space for events.  An extension of time for the trial park is necessary to ensure that the next assessment of the performance of the park as a whole may be made over a reasonable time frame.

 

The information presented in this report suggests that the western end of the park should remain closed to traffic and the eastern end reconfigured for the re-introduction of parking.  Furthermore, consideration should be given to an extension of the trial period until March 2015 to allow the proposed change to settle in and to maintain a consistent environment over the Christmas to New Year period.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Trial Triangle Park Penrith, Mid Term Evaluation Report be received.

2.    The western end of the park remain closed to traffic.

3.    The eastern end of the park is to be reconfigured for the re-introduction of parking and use for special events.

4.    The trial period is extended until March 2015 and at that time a final evaluation report on the performance of the Trial Triangle Park be submitted to Council.

 

 

ATTACHMENTS/APPENDICES

1.  

Penrith Pop Up Park Review April 2014 by Hames Sharley Pty Ltd

52 Pages

Attachments Included

2.  

Traffic and Pedestrian Analysis 17/04/14 by GHD Pty Ltd

11 Pages

Attachments Included

3.  

Penrith Triangle Park Activation Program List April 2014

1 Page

Attachments Included

4.  

Penrith CBD Corporation Activation Program Statement

7 Pages

Attachments Included

   


Outcome 5 - We care about our environment

 

Item                                                                                                                                       Page

 

2        Domestic Asbestos Disposal                                                                                            11

 

 

 



Policy Review Committee Meeting                                                                       12 May 2014

 

 

 

2

Domestic Asbestos Disposal    

 

Compiled by:               Sarah Callus, Waste Education Officer

Authorised by:            Tracy Chalk, Waste and Community Protection Manager  

 

Outcome

We care for our environment

Strategy

Support our communities to live more sustainably and use resources wisely

Service Activity

Manage resource recovery and waste collection services

  

Previous Items:           Final Asbestos Policy - Policy Review Committee - 10 February 2014    

 

Executive Summary

Asbestos is a hazardous material and as such it is a problematic waste to dispose of. Asbestos waste must be disposed of at a licensed facility and the cost to do this can be quite high. The per tonne cost at Eastern Creek Waste Management Facility (operated by SITA Australia) is $471.00. If a contractor is engaged for the safe removal of asbestos waste, then the price for disposal can increase.

 

Penalties may be issued to individuals and corporations who unlawfully transport, receive, or illegally dump asbestos waste.

 

Given these issues, the Western Sydney Residential Asbestos Disposal (WSRAD) trial has been developed. The aim of this trial is to assist Western Sydney householders to responsibly dispose of asbestos waste. This report will outline the details of the new WSRAD Trial and will recommend that the Waste & Community Protection Manager be authorised to proceed with the Western Sydney Residential Asbestos Disposal Trial in conjunction with the NSW Environment Protection Authority and participating Western Sydney Regional Organisation of Councils.

 

Background

Many suburbs across Western Sydney (particularly those that were developed during the 1950s/1960s) contain dwellings which are affected by asbestos.

 

Given the prevalence of asbestos in dwellings across the Western Sydney Region, and the issues and costs associated with the safe removal and disposal of this waste, the WSRAD Trial has been designed by the NSW  Environment Protection Authority (EPA) in consultation with Western Sydney Regional Organisation of Councils (WSROC). The primary aim of this program is to inform and support Western Sydney householders about asbestos waste, and reduce the financial burden for householders to dispose of their asbestos waste correctly and responsibly.

 

Western Sydney Residential Asbestos Disposal Trial

The core component of the WSRAD Trial is the safe removal of asbestos from affected properties and raising awareness of the dangers of not dealing with asbestos material responsibly. It will also promote the legal way to dispose of asbestos and the cost to councils to remove illegally dumped asbestos contained material.

 

The WSRAD Trial is available to participating WSROC Councils and their residents. Participating WSROC Councils include Auburn, Blacktown, Fairfield, Hawkesbury, Holroyd, Liverpool, Parramatta and Penrith City Councils.

 

Aims and Objectives

The aim of the WSRAD Trial is to support local residents in the safe removal of asbestos waste from affected properties in a way which reduces financial burden. The trial will aim to address the following:

 

-   Educate householders on the safe and responsible removal and disposal of asbestos

Develop a framework to support councils and asbestos disposal facilities to engage with householders

Establish systems and build evidence in relation to the amount of asbestos disposed of from households, the cost, and the impact of illegal dumping

Develop partnerships with relevant organisations such as WSROC, Asbestos Removal Contractors Association, Asbestos Disease Foundation of Australia and WorkCover.

 

Program

The EPA is funding councils to support householders to dispose of asbestos waste from their properties. Participating councils must provide the best price for collection, transport and disposal per tonne of wrapped asbestos waste. The wrapped asbestos waste must be brought to a participating licensed facility, and must only be supplied by a licensed asbestos removalist on behalf of the resident. Asbestos waste supplied by an unlicensed removalist is not eligible. The EPA will provide a co-payment of $50 per tonne for collection, transport and disposal costs. The EPA will provide a pool of $80,000 for participating councils to share to support the establishment and ongoing deployment of administration services associated with the trial, including development and dissemination of education materials and information about the trial.

 

Conclusion                                                                    

Asbestos waste is a problematic material to dispose of, and the WSRAD trial will assist Western Sydney householders to dispose of their asbestos waste safely and responsibly.  Participation in this trial is seen as a benefit to Penrith residents and it is hoped it will further assist the abatement of illegal dumping.

 

As part of the trial, an advertising campaign will be developed to encourage Penrith residents to participate. The advertising campaign may include advertising in local newspapers, distribution of flyers, messages on Council’s social media platforms and promotion on the Penrith City Council website.

 

RECOMMENDATION

That:

1.     The information contained in the report on Domestic Asbestos Disposal  be received.

2.     The Waste & Community Protection Manager be authorised to proceed with the Western Sydney Residential Asbestos Disposal Trial in conjunction with the Environment Protection Authority and participating Western Sydney Regional Organisation of Councils.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 6 - We're healthy and share strong community spirit

 

Item                                                                                                                                       Page

 

3        All Weather Athletics Track                                                                                              15

 

 

 



Policy Review Committee Meeting                                                                       12 May 2014

 

 

 

3

All Weather Athletics Track   

 

Compiled by:               Virginia Tuckerman, Recreation Co-ordinator

Authorised by:            Andrew Robinson, Recreation Manager 

Requested By:            Councillor John Thain

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Provide and maintain sport and recreation facilities that meet community needs

      

 

Executive Summary

Clouston Associates has undertaken site assessments for Harold Corr Oval (Cambridge Park) and Blair Oval (St Marys) as potential locations for an all weather athletics track.  Two options for each site, opinions of probable cost, as well as a high level initial concept master plan for each venue and its surrounds have been provided demonstrating how each site could best accommodate an International Association of Athletics Federation (IAAF) standard all weather athletics track and support activities. Clouston Associates’ report and opinions of probable cost have been attached to this report.

 

The location which Clouston Associates scored the highest assessment rating is Concept Option 2 for Blair Oval. The findings have been presented to the Athletics Steering Group consisting of Council Officers, representatives of local athletics clubs, Athletics NSW and Little Athletics NSW. Confirmation has been received from Little Athletics NSW, Athletics NSW and the representatives of the local clubs that Blair Oval is the sport’s preferred location for an all weather athletics track, with Concept Option 2 being first priority for development and Concept Option 1 being second priority. The next preferences are listed as Harold Corr Option 1, then Harold Corr Option 2.

 

The report recommends that the information be received and that South Creek Park, incorporating Blair Oval, becomes the preferred site for an all weather athletics track in the City.

 

Background

 

A report was presented to Council, at its Ordinary Meeting on 29 April 2013, regarding preliminary investigations into the provision of an all weather athletics track in the City. The report identified that the existing 8 athletics clubs in the City support the concept of an all weather athletics track and that existing sites utilised by the clubs present a variety of challenges for their operations. It also identified current athletic participation trends in the City, location of existing all weather track surfaces in Western Sydney, the specifications required to provide a synthetic surface, an indicative cost of $1.525m to construct such a facility (track only), ongoing maintenance costs, and management and operation considerations. Council endorsed the recommendation that:

 

‘A further report be provided to Council outlining the preferred location for a synthetic athletics track based upon a detailed site assessment and consultation with nominated athletics working party representatives.’

 

An All Weather Athletics Track Steering Group convened on 20 June 2013 and comprised of representatives nominated by Little Athletics and Senior Athletics clubs across the City. The representatives are:

 

-        Jeff Baxter – President Nepean Little Athletics, and Out West Metropolitan Zone

   Co-ordinator.

-        Steve Coffee – Nepean District Athletics Progress Committee

-        Craig Lonard – President Cranebrook Little Athletics Centre, and Outer West

                        Metropolitan Representative

In addition, the following state governing body representatives are also included in the Steering Group and attended the meeting:

 

-        Chantelle Grills – Centre Liaison Officer, Little Athletics NSW

-        Matt Rowan – Development Manager, Athletics NSW

-        Nick Bromley – Development Officer for Athletics NSW & Little Athletics NSW

The Steering Group considered what facility elements are required, the advantages and disadvantages of potential sites for its location (existing and proposed future), and what provision of such a facility would mean for the operation of athletics clubs in the City.

 

At Council’s Recreation Working Party, on 31 July 2013, a report outlined the considerations of the All Weather Athletics Track Steering Group and it was determined that further assessment be undertaken of Harold Corr Oval (Cambridge Park) and Blair Oval (St Marys) as potential sites for an all weather athletics track in the City. Clouston Associates were subsequently appointed to undertake a preliminary site assessment and commenced work on the project in October 2013.

 

Current Situation

 

The preliminary assessment has been completed by Clouston Associates. The assessment defines key master planning principles, strategic framework and best practice planning principles against which each site option has been evaluated.

 

The report provided by Clouston Associates outlines that, as part of the research process, there was a full document review of existing strategies and management plans relevant to the sites. It also provides details of consultations held with key stakeholders and user groups including:

 

-    Athletics Steering Committee

-    Internal Council Departments (e.g. Planning, Engineering, Recreation, Parks)

-    Nepean District Cricket Association

-    Werrington Little Athletics

-    Cambridge Park High School

-    Penrith Rovers FC (at Harold Corr)

-    Penrith Valley Regional Sports Centre (Manager)

-    Penrith Panthers BMX Club

At Blair Oval, the existing athletics user groups are represented on the All Weather Athletics Track Steering Committee and were not consulted separately.

 

In relation to St Marys Tennis Courts, at South Creek Park, Penrith City Tennis Club is currently the only regular user group. It was determined that consultation with this group, key tennis agencies, as well as interested casual tennis players, will occur should it be determined that Blair Oval is the preferred site and more detailed master planning is to be undertaken. Similarly, there is no regular hirer of South Creek Park sports ground at this time, however it is used on a casual basis by several groups.

 

The results of the assessment indicate that an IAAF standard track and ancillary facilities can be accommodated at both sites. In relation to score ratings, the following points have been accorded to each option by Clouston Associates:

 

-       Harold Corr Option 1 – 151

-       Harold Corr Option 2 – 149

-       Blair Oval Option 1 – 156

-       Blair Oval Option 2 – 167

The findings have been presented to the All Weather Athletics Steering Group consisting of Council Officers, representatives of local athletics clubs, Athletics NSW and Little Athletics NSW. Confirmation has been received from Little Athletics NSW, Athletics NSW and the representatives of the local clubs that Blair Oval is the sport’s preferred location for an all weather track, with Concept Option 2 being first priority for development and Concept Option 1 being second priority. The next preferences are listed as Harold Corr Option 1, then Harold Corr Option 2.

 

The primary reason for athletics’ decision is that the facility at Blair Oval has a greater spatial capacity to accommodate a range of athletics disciplines which will ensure that, logistically, events can operate within the sports’ requirements and time available. In turn, this will make the venue more attractive to event and carnival organisers, as well as ensure that local clubs have the opportunity to maximise training and increase participation and memberships.

 

Project Funding

 

At this stage, an opinion of probable cost has been prepared for each option with project capital costs expected to be between $5.8m and $6.15m.

 

In relation to funding future projects, there are no funds currently available for the development of athletics facilities and an all weather track facility at Harold Corr Oval.

 

At Blair Oval, $775,000 has been allocated to the facility from the District Open Space S94  Plan for the purpose of providing spectator seating, competition standard lighting, upgrades to the field event area, additional amenities, and a drive through storage facility. $180,000 of this sum has been allocated to amenities which are currently under construction and will be shared between BMX and athletics.

 

A further $1.4m is identified in the S94 Plan for South Creek Park with work such as provision of a sealed car park, shared pathway and landscaping to be accommodated within this amount. Council will need to prioritise this amount against other projects in the Plan to enable these works to be undertaken.

 

The current Section 94 Plan only makes provision for a new turf surface at Blair Oval and not an all weather athletics track surface.

 

Conclusion

 

Athletics NSW, NSW Little Athletics and representatives of the local athletics clubs are supportive of the construction of an all weather athletics track facility that meets IAAF standards in the Penrith LGA as it will assist with developing valuable and sustainable programs that will grow and retain participants in the sport in the local area and wider district.

 

In addition to the benefits afforded to athletics, the provision of an all weather athletics track within the City, particularly as part of a multi-sport precinct, will offer significant benefit to the local community. The complex will be available to all sporting bodies in order for them to conduct relevant training for their sport, as well as offer a valuable community resource for walking and other health and fitness opportunities.

 

In accordance with the findings outlined by Clouston Associates, and the preference expressed by athletics, it is proposed that Council consider South Creek Park, incorporating Blair Oval, as the preferred site for an all weather athletics track in the City.

 

Should Council endorse the recommendation in this report, resources will need to be identified for further consultation, finalising the master plan, further cost analysis and detailed design, as well as developing management and operational models and business plans (including financial). Currently there are no identified funds available for this work.

 

RECOMMENDATION

That:

1.    The information contained in the report on All Weather Athletics Track be received.

2.    South Creek Park, incorporating Blair Oval, become the preferred location for an all weather athletics track in the City.

 

 

ATTACHMENTS/APPENDICES

1.  

All Weather Athletics Track - Cloustons Report

33 Pages

Attachments Included

2.  

Opinion of Probable Cost - All Weather Athletics Track

3 Pages

Attachments Included

   


 

 

Outcome 7 - We have confidence in our Council

 

 

There were no reports under this Delivery Program when the Business Paper was compiled



 

ATTACHMENTS   

 

 

Date of Meeting:     Monday 12 May 2014

Report Title:            Trial Triangle Park Penrith, Mid Term Evaluation Report

Attachments:           Penrith Pop Up Park Review April 2014 by Hames Sharley Pty Ltd

                                Traffic and Pedestrian Analysis 17/04/14 by GHD Pty Ltd

                                Penrith Triangle Park Activation Program List April 2014

                                Penrith CBD Corporation Activation Program Statement



Policy Review Committee Meeting                                                                                     12 May 2014

Attachment 1 - Penrith Pop Up Park Review April 2014 by Hames Sharley Pty Ltd

 

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Policy Review Committee Meeting                                                                                     12 May 2014

Attachment 2 - Traffic and Pedestrian Analysis 17/04/14 by GHD Pty Ltd

 

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Policy Review Committee Meeting                                                                                     12 May 2014

Attachment 3 - Penrith Triangle Park Activation Program List April 2014

 

Appendix

Triangle Park Activation Program list of activities

Council Run Activities

Date

Time

Description

6/12/13

Evening

 Tamara Miles Singing School students

13/12/13

Evening

Christmas with Satan, face painting, balloon artist, singers

19/12/13

Evening

Tamara Miles Singing School students

20/12/13

Evening

Tamara Miles Singing School students

9/1/14

Morning

Mobile Play Van

16/1/14

Morning

Mobile Play Van

23/1/14

Morning

Mobile Play Van

13/2/14

Morning

Community Education event,  National Apology Day Anniversary

14/2/14

All day

Valentine’s Day art installation

8/5/14

Afternoon

Community Education event, Stop Domestic Violence Day

 

Penrith CBD Corporation Run Activities

Date

Time

Description

14/2/14

All day

Restaurant, Florist and Chok Art promotion

7/3/14

Evening

Music entertainment

9/3/14

lunchtime

Music entertainment

12/3/14

Lunch

Vintage FM music,

14/3/14

Evening

Music entertainment

16/3/14

Lunchtime

Music entertainment

20/3/14

All day

Seniors Week event.  Funded by Council

21/3/14

Lunchtime

Thai Chi & yoga

21/3/14

Evening

Music entertainment

22/3/14

All Day

Penrith Festival,  Children’s stage, petting zoo, face painting, craft etc.

23/3/14

lunchtime

Music entertainment

28/3/14

Lunchtime

Thai Chi & yoga

28/3/14

Evening

Music entertainment

30/3/14

Lunchtime

Music entertainment

2/4/14

Lunchtime

World Autism Day, fund raising using food businesses

4/4/14

Evening

Music entertainment

6/4/13

Lunch

Music entertainment

11/4/14

Evening

Music entertainment

12/4/14

Afternoon

Easter Hunt and Dance show

13/4/14

Lunch

Music entertainment

14/4/14

Lunch

Free Easter craft, face painting and music

16/4/14

Lunch

Free Easter craft, face painting and music

18/4/14

Evening

Music entertainment

20/4/14

Lunch

Music entertainment

25/4/14

Evening

Music entertainment

27/4/14

Lunch

Music entertainment

 


Policy Review Committee Meeting                                                                                     12 May 2014

Attachment 4 - Penrith CBD Corporation Activation Program Statement

 

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ATTACHMENTS   

 

 

Date of Meeting:     Monday 12 May 2014

Report Title:            All Weather Athletics Track

Attachments:           All Weather Athletics Track - Cloustons Report

                                Opinion of Probable Cost - All Weather Athletics Track



Policy Review Committee Meeting                                                                                     12 May 2014

Attachment 1 - All Weather Athletics Track - Cloustons Report

 

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Policy Review Committee Meeting                                                                                     12 May 2014

Attachment 2 - Opinion of Probable Cost - All Weather Athletics Track

 

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