Council_Mark_POS_RGB

26 November 2014

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that a POLICY REVIEW COMMITTEE MEETING of Penrith City Council is to be held in the Passadena Room, Civic Centre, 601 High Street, Penrith on Tuesday 2 December 2014 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Jim Aitken OAM - 11 November 2014 to 15 December 2014 inclusive.

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Policy Review Committee Meeting - 10 November 2014.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING THE MEETING

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION

 

9.           DELIVERY PROGRAM REPORTS

 

10.         REQUESTS FOR REPORTS AND MEMORANDUMS

 

11.         URGENT BUSINESS

 

12.         CONFIDENTIAL BUSINESS


POLICY REVIEW COMMITTEE MEETING

 

Tuesday 2 December 2014

 

table of contents

 

 

 

 

 

 

meeting calendar

 

 

confirmation of minutes

 

 

DELIVERY program reports

 


Council_Mark_POS_RGB2014 MEETING CALENDAR

January 2014 - December 2014

(adopted by Council on 25/11/13 and amended by Council on 26/5/14 & 27/10/14)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.30pm

 

3

10&

 

 

 

 

 

 

22^ü

(7.00pm)

 

 

15

(7.00pm)

 

24@

24

28v

26#

23 *

28

25@

29

27

24#+

 

Policy Review Committee

7.00pm

 

 

 

14

12

30

14

11

8

13

10

2(Tu)

 

10

10

 

 

 

 

 

 

 

 

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2013-2014 Annual Statements are presented

 

Meeting at which any comments on the 2013-2014 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

&

Extraordinary Meeting

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact the Senior Governance Officer, Glenn Schuil.

 


UNCONFIRMED MINUTES

 OF THE POLICY REVIEW COMMITTEE MEETING OF PENRITH CITY COUNCIL HELD IN THE PASSADENA ROOM, PENRITH

ON MONDAY 10 NOVEMBER 2014 AT 8:42PM

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM and Councillors Bernard Bratusa, Prue Car, Kevin Crameri OAM, Marcus Cornish (arrived 9:05pm), Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM, Tricia Hitchen and Karen McKeown.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Greg Davies for the period 30 October 2014 to 23 November 2014 inclusive.

Leave of Absence was previously granted to Councillor Jim Aitken OAM for the period 10 November 2014 to 15 December 2014 inclusive.

Leave of Absence was previously granted to Councillor John Thain for 10 November 2014.

Leave of Absence was previously granted to Councillor Mark Davies for the period 10 October 2014 to 10 November 2014 inclusive.

Leave of Absence was previously granted to Councillor Michelle Tormey for 10 November 2014.

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 13 October 2014

65  RESOLVED on the MOTION of Councillor Maurice Girotto seconded Councillor Prue Car that the minutes of the Policy Review Committee Meeting of 13 October 2014 be confirmed.

 

DECLARATIONS OF INTEREST

 

Councillor Kevin Crameri OAM declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 1 – Penrith City Children’s Services Cooperative Ltd as his daughter in law works for a child care centre operated by Council.

 

DELIVERY PROGRAM REPORTS

 

Outcome 1 - We can work close to home

 

1        Penrith City Children's Services Cooperative Ltd

His Worship the Mayor, Councillor Ross Fowler OAM left the meeting, the time being 8:49pm.

His Worship the Mayor, Councillor Ross Fowler OAM returned to the meeting, the time being 8:50pm.

 

Acting Children’s Services Manager, Jade Bradbury introduced the report and invited Max Friend, Chairperson of Penrith City Children’s Services Cooperative Ltd to give a presentation.

 

 

 

 

PRC 66  RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Ben Goldfinch

That:

1.     The information contained in the report on Penrith City Children's Services Cooperative Ltd be received.

2.     Council agree to underwrite the operation of Penrith City Children’s Services Cooperative Ltd until the presentation to Council of the Penrith City Children’s Services Cooperative Ltd Annual Report for 2014-15.

 

 

Outcome 6 - We're healthy and share strong community spirit

 

5        Macarthur Real Estate Engagement Project

Councillor Ben Goldfinch left the meeting, the time being 8:58pm.
Councillor Ben Goldfinch returned to the meeting, the time being 9:00pm.

 

Councillor Marcus Cornish arrived, the time being 9:05pm.

 

Councillor Marcus Cornish left the meeting, the time being 9:11pm.

Councillor Marcus Cornish returned to the meeting, the time being 9:16pm.

 

Community Projects Officer, Vesna Kapetanovic introduced the report and invited Eva Gerencer, Strategic Development Manager from Western Sydney Community Forum to give a presentation.

PRC 67  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Jackie Greenow OAM that the information contained in the report on Macarthur Real Estate Engagement Project be received.

 

 

Outcome 2 - We plan for our future growth

 

2        Draft State Environmental Planning Policy No.65 Design Quality of Residential Flat Development - Draft Submission                                                                                    

PRC 68  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Tricia  Hitchen

That:

1.     The information contained in the report on Draft State Environmental Planning Policy No.65 Design Quality of Residential Flat Development - Draft Submission be received.

2.     Council endorse the attached submission on the draft State Environmental Planning Policy No 65 Design Quality of Residential Flat Development, together with any additional critical issues identified by Councillors, as the basis of a final submission to be forwarded to the Department of Planning and Environment.

3.     A copy of the final submission be forwarded to all Councillors.

 

 

 

Outcome 4 - We have safe, vibrant places

 

4        Reclassification of Council Owned Land in St Marys Town Centre                          

PRC 69  RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Ben Goldfinch

That:

1.     The information contained in the report on Reclassification of Council Owned Land in St Marys Town Centre be received.

2.     As a land owner, Council commence the statutory process to reclassify identified Council owned land as stated within this report.

3.     The resultant parcel of land from the proposed closure of Kokoda Place be classified as ‘operational’ land.

 

 

Outcome 2 - We plan for our future growth

 

3        Reclassification of Certain Public Land in St Marys Town Centre                             

PRC 70  RESOLVED on the MOTION of Councillor Maurice Girotto seconded Councillor Jackie Greenow OAM

That:

1.     The information contained in the report on Reclassification of Certain Public Land in St Marys Town Centre be received.

2.     A Planning Proposal reclassifying the public land identified in Appendix 1 from Community Land to Operational Land be sponsored for submission to the Department of Planning and Environment’s Gateway Process.

3.     The Minister be requested to delegate her authority for Council to finalise and make the proposed amendment to Penrith Local Environmental Plan 2010 be requested.

4.     Consultation with New South Wales Government Agencies be undertaken in accordance with any Gateway Determination issued by the Department of Planning and Environment.

5.     The Planning Proposal be placed on public exhibition in accordance with any Gateway Determination issued by the Department of Planning and Environment.

6.     An independently chaired public hearing be held at least 21 days after the close of the public exhibition period.

7.     A planning consultant be engaged to independently chair the public hearing.

8.     A report be presented to Council on the submissions received during the public exhibition and the results of the public hearing.   

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Car

 

Councillor Karen McKeown

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                       

 

Councillor Kevin Crameri OAM

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Ross Fowler OAM

 

 

There being no further business the Chairperson declared the meeting closed the time being 9:22pm.

    


DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                       Page

 

     

Outcome 7 - We have confidence in our Council

 

1        Penrith Whitewater Stadium - Annual Report and Board of Directors                              1

 

2        Penrith Performing and Visual Arts Ltd - Annual Report                                                   4

 

3        Penrith Aquatic & Leisure Limited - Annual Report and Board of Directors                      9

 

 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 2 - We plan for our future growth

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 3 - We can get around the City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 4 - We have safe, vibrant places

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 5 - We care about our environment

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 6 - We're healthy and share strong community spirit

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                       Page

 

1        Penrith Whitewater Stadium - Annual Report and Board of Directors                              1

 

2        Penrith Performing and Visual Arts Ltd - Annual Report                                                   4

 

3        Penrith Aquatic & Leisure Limited - Annual Report and Board of Directors                      9

 

 

 

 

 



Policy Review Committee Meeting                                                              2 December 2014

 

 

 

1

Penrith Whitewater Stadium - Annual Report and Board of Directors   

 

Compiled by:               Jack Hodge, Stadium Manager – Penrith Whitewater Stadium

Authorised by:            David Burns, Executive Manager - City Assets  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Ensure that the organisation promotes ethical behaviour, risk management, transparent decision making and meets contemporary governance standards

      

 

Executive Summary

Each year, following the Annual General Meeting of the Company, a report is presented to the Council on the year’s activities of the Penrith Whitewater Stadium (PWS), including the financial performance.

 

The reports from both the Chairman and the Stadium Manager highlight the major activities of the Stadium over the last year. The venue has continued throughout the year to attract professional athletes, sporting championships and casual users, the participation rates in each activity are detailed in the report.

Annual Report

The Sixteenth Annual General Meeting of the Company was held on 25 September 2014 for the period ended 30 June 2014.

 

A short presentation which will focus on:

 

·    The Past year – highlights, financial position and issues arising; and

·    The Year ahead.

 

Following are their reports that have been extracted from the Annual Report of Penrith Whitewater Stadium Limited (PWS).

 

Chairman’s Report

 

It gives me much pleasure to present the Chairman’s Report to the Sixteenth Annual General Meeting of Penrith Whitewater Stadium Limited.

 

Patronage for Whitewater rafting and canoeing based activities remains healthy,  despite the overall poor economic conditions. Revenue for the year was $1,629,377 which is 2% less than $1,655,949 for 2013. The financial outcome for the year ended 30 June 2013 resulted in a surplus before depreciation, amortisation and interest of $133,806, an increase of 169% when compared to the surplus achieved in 2013 of $49,752.  During the year some $86,251 was spent on capital improvements. 

 

The Stadium continues to contribute to the overall Penrith economy and to the advancement of the sport of canoe slalom both locally and internationally. It is pleasing to note the continuing national and international success of paddlers based in Penrith, particularly Jessica Fox.

 

Penrith Whitewater Stadium continues to generate a great deal of publicity both nationally and internationally, adding to its reputation as one of the world’s premier sporting facilities. Again the venue has successfully hosted both international and local competitions and has continued to attract a significant number of athletes who see the Stadium as their preferred off-season training venue.

 

I would like to take this opportunity to thank Venue Manager, Jack Hodge and his management team (Simonetta, Jeff, and Vicki) for leading the organization throughout the year.  Penrith Whitewater staff continues to show great dedication and commitment to the business. The underlying enthusiasm and commitment of staff is fundamental to the venue’s continuing success.

 

I would also like to thank my fellow directors for their continuing commitment and input to the operations of Penrith Whitewater Stadium.  This year sees the appointment of Geoff Hunter.

 

Finally, I would like to take the opportunity to congratulate the members of the Australian Canoe Slalom Team and coaches on their results throughout the year.

 

Stadium Manager’s Report

 

Overall participation in the activities offered by PWS increased in 2013-14.  Rafting decreased by 7%. Canoe/Kayak increased by 119% due to a number of large competitions particularly the Junior and U23 Canoe Slalom World Championships.  Swiftwater Rescue courses decreased by 30%.

 

Whitewater rafting remains the most popular activity and the highest revenue earner for PWS.  Rafting participation decreased from 12,048 to 11,192.  Total revenue for rafting decreased by 9% from $1,013,348 to $925,340.

 

Total PWS income decreased by 2% from $1,655,949 in 2012-13 to $1,629,377.  Total expenses decreased by 8% from $1,760,075 to $1,625,260 resulting in a decrease in operating profit from -$104,126 to $4,118.  Net loss decreased from -$137,789 to -$44,691 due to decreases in expenses. 

 

PWS maintained its strong support for the sport of canoeing throughout the year.  The venue hosted the Junior and U23 World Championships, Oceania Championships, Australian Open & Australian Championships, Australian Schools Championships, NSW Slalom Championships and NSW Sothern Zone Championships.  PWS facilitated over 567 hours of slalom training and competitions for Australian and International paddlers.  This included 208 hours for the Australian team as part of the Canoe Slalom National Centre of Excellence (NCE) Agreement between PWS, the Australian Institute of Sport (AIS), the New South Wales Institute of Sport (NSWIS) and Australian Canoeing.  The value of PWS’s contribution to the agreement was approximately $80,000.

 

PWS continued its support of various charitable and community organisations.  This included hosting the annual Rotary Club Duck race and the donation of 370 gift certificates to the value of $34,780.

 

Thanks to all PWS staff for their assistance during the year.  Thanks also to the PWS Board of Directors for their ongoing dedication and support. The successful operation of PWS relies upon the support of the general public and a network of companies and organisations.  PWS would like to thank the general public, suppliers, venue stakeholders and neighbouring organisations for their support and looks forward to working together more closely in the future to maximise the ongoing success of PWS and Penrith Lakes.

 

Board of Directors

 

The Constitution of the Company provides, in part, that:

 

1.   To provide continuity the members of the Board shall resign on a rotating basis. At the First Annual General Meeting, three (3) Directors (including one (1) Councillor) shall resign. At the Second Annual General Meeting, three (3) members shall resign (including one (1) Councillor). Thereafter, the members of the Board, except the Council Officer, shall resign after they have served on the Board for three (3) years after appointment or re-appointment to the Board.        

2.   All retiring Directors shall be eligible for re-appointment.

 

Council should note that the positions of Chairman, Deputy Chairman and Company Secretary were declared vacant. Elections were held for the vacant positions at the sixteenth Annual General Meeting.

 

Councillor Ross Fowler OAM was re-appointed to the position of Chairman, Helen Brownlee OAM was re-appointed to the position of Deputy Chair and the Council’s Executive Manager City Assets, Mr David Burns was re-appointed to be the Council’s General Manager’s representative and Company Secretary on the Board.

 

It was resolved that Penrith City Council be requested to endorse the reappointment of Helen Brownlee, Andrew Pearse, Councillor Jim Aitken OAM and Councillor Kevin Crameri OAM as continuing Directors of Penrith Whitewater Stadium Ltd.

 

Business Support Accountant

 

Penrith Whitewater Stadium Limited reported a net deficit for the 2013-14 financial year of $44,691. This is a decrease of $93,098 from their 2012-13 deficit of $137,789 which equates to a decrease of 67.57%. No direct subsidy was provided by Council to the Company.  Income in 2013-14 decreased by $51,248 from 2012-13, a decrease of 3.04%, with Interest revenue (38.85%) and Other Income (36.52%) being the main income lines affected.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Penrith Whitewater Stadium - Annual Report and Board of Directors be received.

2.    Council agree to underwrite the operation of the Penrith Whitewater Stadium Limited for a further period of 30 months from 1 July 2014 until December 2016.

3.    Council note and support the appointment and re-appointment of the persons named in the report to the Board of Directors of Penrith Whitewater Stadium Ltd. 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Policy Review Committee Meeting                                                              2 December 2014

 

 

 

2

Penrith Performing and Visual Arts Ltd - Annual Report   

 

Compiled by:               Tracy Leahy, Acting Community and Cultural Development Manager

Authorised by:            Janet Keegan, Acting Executive Manager - City Planning and Community  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Ensure that the organisation promotes ethical behaviour, risk management, transparent decision making and meets contemporary governance standards

 

Presenters:                  Ms Hania Radvan - CEO - Penrith Performing and Visual Arts Ltd - Annual Report

                                      Mr Peter Anderson - Chairman - Penrith Performing and Visual Arts Ltd - Annual Report      

 

Executive Summary

This report details the performance of the Penrith Performing and Visual Arts Ltd (PP&VA) for the financial year 1 July 2013 – 30 June 2014.

 

The report recommends that the information be received and that Council confirm its previous agreement agree to underwrite the operation of the Company until 31 December 2016.


Background

Penrith Performing & Visual Arts (PP&VA) established in 2007, brought together Penrith’s leading cultural organisations, individually operating since the sixties, eighties and nineties. Operating on two sites, spanning the Nepean River, PP&VA brings together the production and presentation of performing and visual arts all underscored by education and access programs, including the Penrith Conservatorium of Music.

2013/14 was the first full year of operation under a new strategic plan, and with the new CEO at the helm. The year focussed on consolidating and pursuing the strategic directions, including ensuring that the ‘amalgamation’ of the previous entities was concluded through a holistic approach to outcome delivery rather than a reliance on historic boundaries.

The Strategic Plan summarised the Company’s 17 objects and 9 additional objects adopted under its constitution in the following vision:

To be a cultural hub that produces and delivers programs that engage, enrich and excite our communities and audiences

and the artistic vision “to be a centre of excellence in the production and presentation of cultural work”.

 

These visions are central to all PP&VA endeavours – artistic programming and presentations, community artistic support and rental subsidies offered, and engagement and education programs.

 

The year entailed an internal review of the staff, departmental and financial structures (with the review to be largely implemented in 2014-15) whilst maintaining service delivery throughout. A continued focus on a triple bottom line approach (commercial, cultural and community) to measuring the success of outcomes was pursued with an entrepreneurial approval process introduced which included a budget and community and artistic rationale for each investment proposed.

 

Highlights for 2013/14 include:

 

·  The continued success of new theatre works created with the support of the ‘Q’: Kids Killing Kids by MKA Theatre of New Writing won the Award for “Best Experimental Theatre at the 2013 Melbourne Fringe Festival, and Nick Atkins’ solo piece A Boy and a Bean won the 2014 Sydney Mardi Gras ‘Best Performing Arts Event’ Award.

·  Implementation of a new Ticketing and CRM system, Enta in late 2013, and approval of a Collection Management System, Vernon.

·  Review and integration of all Conservatorium arrangements into Enta for 2014 including a shift in arrangements for student fee collection as part of Enta services along with studio hire fees.

·  Commencement of a Maintenance Agreement with Penrith City Council for both PP&VA sites which resulted in the resolution of some long standing issues, including roof leakages and a lighting replacement program, all of which are very positive improvements to patron amenity and business performance;

·  Implementation of the seasonal suite approach to exhibition programming at Penrith Regional Gallery, including an international artist residency for Wondermountain (Autumn 2014); and exceptional summer attendances and positive responses during Holiday+Memory (Summer 13-14);

·  Successful introduction of formal artist residency programs on both sites with Summer Studios at the Gallery and QLab at the Joan

·  Presentation of 95 performing arts seasons at The Joan attracting 42, 052 ticketed attendees and a total of 15 exhibitions at the Gallery spanning the reporting period.

·    Introduction of the Richard Bonynge Piano Series in the Concert Hall

·  Total visitation across both sites of 284,679, which whilst down on the previous year remains well in excess of other similar Centres.

 

The following major issues were of concern throughout 2013/14

1.    Maintenance Works and Capital Replacement. The need to maintain and replace essential capital items across PP&VA is a continued concern as it impacts heavily on performance and exhibition outcomes and patron/visitor conditions. This year was the first year of the new maintenance agreement with Council and was marked with significant improvements in this area. However technology progresses- and competition grows – and despite great strides forward there is no doubt that there remains a great deal of both catch up and unfulfilled potential ahead. The Board has committed to progress masterplanning to develop a longer term vision for the Company.

2.    Access issues - ensuring access by families with prams and strollers as well as patrons in wheelchairs and frames continues to be a concern across both sites where a lack of automatic doors continued to be a daily challenge to entry. PP&VA is delighted that this issue will be resolved at The Joan in early 2015 with the installation of automatic doors at each end. It has been noted that many regional venues are providing a wider range of performance and exhibition related access services beyond PP&VA’s current capacity or infrastructure.

3.    Funding – PP&VA results are spectacular – a recent comparison of subsidy (combined state and local government) per attendee of venues in western Sydney indicates that PP&VA receives a mere $6.20 per attendance compared to Casula’s $37.20, Riverside’s $16.73 or Campbelltown’s $20.60 – and receives the smallest Council subsidy of all four.  These results are in part due to the high attendance due to Conservatorium and other educational students, numbering across PP&VA at over 500 per week each term, but PP&VA usage regularly exceeds all others by around 200,000 annually – our venues are well utilised by community – and much loved and appreciated. The Company deserves would benefit from greater resources, and urges longer term investment from Council and welcomes consideration of such. Additionally the Company urges the support of Council towards achieving dedicated State Government subsidy of the Conservatorium program in line with other regional conservatoria.

4.    Artistic assets – the Company has invested in its major concert grand by regular service through a suitably qualified expert (sourced through the recommendation of the ABC) and it is paying dividends – receiving very positive feedback from visiting international concert soloists, however with around 30 pianos on site future asset replacement will require planning and provision. The Penrith Regional Gallery Collection including the Lewers Bequest has had very little maintenance or conservation and would benefit greatly from a dedicated program of specialist conservation. Conservation is costly for example  a Triptych by Margo Lewers recently cost $2310 to conserve (enabled by a donation from the Friends of the Gallery). With well over 1000 items in the Collection an ongoing conservation program is beyond the Company’s current resources.

5.    Operational, HR and business capacity – replacement of an inadequate ticketing system with a comprehensive CRM and ticketing solution also enabled the incorporation of Conservatorium arrangements. The new system was in place for the 2014 season, which meant that for the final quarter of 2013, PP&VA operated with 2 systems running simultaneously. However further system replacements (Event Management) and introductions (Collection Management) see the Company investing appropriately in its business assets and capacity. These systems are more expensive – and more professional, industry standard solutions. Similarly building technical, administrative and management capacity are being addressed progressively as resources permit. Whilst incremental advances are being made, given the scale and scope of the Company’s program any changes made must be during ‘quiet’ periods – these are increasingly difficult to find.

      

 Financial Result 2013/2014

The financial year saw a small surplus of $64,291 achieved which enabled the establishment of an Equipment Replacement Reserve at $50,000.  This begins to set up the necessary operating security for a Company heavily reliant on numerous industry specific technical and artistic assets close to, or beyond, their use by date in a heavily competitive marketplace.

 

The PP&VA continued to receive funding from the NSW Government through Arts NSW with a triennial agreement (2011, 12 and13) rolled over for a further year (2014) and then again for 2015.  The organisation will need to apply in 2015 for a further term under the newly revised guidelines and in line with a new Arts and Cultural policy to be released in late 2014. Indications are positive regarding continuation, particularly since western Sydney is a priority area, however funding is increasingly competitive and cannot be guaranteed.

 

The focus on consolidation and some disappointing Box Office results saw an overall decrease of revenue (7%).  However this was balanced by a 21% decrease in performance related expenses (down from $352,891 in 2012/13 to $277,197 in 2013/14). Similarly a new approach to marketing collateral and strategy, plus a smaller PP&VA entrepreunered program saw a decrease in expenditure of $103,500 or 39%.  Much of this change is focussed on the more commercial Joan Sutherland Performing Arts Centre, with activities, income and expenses remaining steady at Penrith Regional Gallery & The Lewers Bequest.

 

The examination of processes around performing arts artistic decision-making and investments flagged last year was progressed, with a greater focus on a business case rationale factoring in artistic and community drivers as well as estimated box office returns. This will further be balanced into the future with a more encompassing view of ‘Programming’ to include community and commercial hirers, as well as those shows where PP&VA takes some, or all, of the presenting risk. The Gallery’s decision to adopt four seasonal suites of exhibitions and to increase the focus on public and educational programming as well as the Collection, responds positively to limited resourcing maintaining the quality of each exhibition and program offering.

 

 

PP&VA Board of Directors

The Constitution of the above Company provides, in part, that:

 

1.       To provide continuity the members of the Board of Directors, except for the General Manager or his/her nominee, shall retire on a rotating basis. At the first Annual General Meeting after 1 July 2006, five (5) Directors shall retire (including one (1) Councillor). At the second Annual General Meeting after 1 July 2006 five (5) directors shall retire (including one (1) Councillor). At the third General Meeting after 1 July 2006 five (5) directors shall retire. Thereafter, the members of the Board of Directors shall retire after they have served on the Board of Directors for three (3) years after appointment or re-appointment to the Board of Directors.

 

2.         All retiring Directors shall be eligible for re-appointment.

 

Council should note that, as per the Constitution, the Hon Peter Anderson AM, Mr Pat Sheehy AM, Ms Barbara Magee and Clr Ross Fowler OAM retired in accordance with the Constitution at the eighth Annual General Meeting of Penrith Performing and Visual Arts Ltd held on 10 November 2014 (the Hon Peter Anderson AM, Mr Pat Sheehy AM, Ms Barbara Magee and Clr Ross Fowler OAM all nominated for re-election). It was resolved, at the Eighth Annual General Meeting of Penrith Performing and Visual Arts Ltd that Penrith City Council be requested to endorse the appointment of the Hon Peter Anderson AM, Mr Pat Sheehy AM, Ms Barbara Magee and Councillor Ross Fowler OAM as Directors of Penrith Performing and Visual Arts Ltd.

 

The Board reaffirmed the resolution to maintain ten Directors on the Board as an appropriate size and resolved to hold a special Governance meeting in early 2015 to consider reviewing the Constitution and issues of succession planning. 

 

Council’s Executive Manager – City Planning & Community, Ruth Goldsmith is the General Manager’s representative. Due to the deferral of the AGM, Executive elections and appointments will be held on 17 December at the first Board Meeting following the AGM in accordance with the Company’s constitution.

 

Business Support Accountant’s Comments

Penrith Performing and Visual Arts Limited (PP&VA) reported a net surplus of $64,291 for the 2013-14 financial year, after accounting for Council’s subsidy of $1,506,518. This is an increase of $90,661 or 141.02% on their 2012-13 result, a $26,370 deficit after accounting for Council’s subsidy of $1,506,518.

 

PP&VA relies on contributions and grants to assist in funding its operations.  Government Grants to the company increased in 2013-14 to $526,892 from $517,211 in 2012-13, an increase of 1.87%.

 

Revenue from PP&VA’s operating activities decreased from $1,551,247 in 2012-13 to $1,266,399 in 2013-14. The decrease in revenue of $284,848 or 18.36% is mainly due to an increase in booking fee of 91.97%, offset by a decrease in Ticket sales (37.46%), Hiring fees (20.17%), Bar sales (23.15%), Interest Income (24.77%), and Tuition Fees (30.67%). 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Penrith Performing and Visual Arts Ltd - Annual Report be received.

2.    Council agree to underwrite the operation of the Penrith Performing and Visual Arts Ltd for a further period of 30 months from 1 July 2014 until December 2016.

3.    Council endorse the appointment of the Hon Peter Anderson AM, Mr Pat Sheehy AM, Ms Barbara Magee and the Mayor, Councillor Ross Fowler OAM as Directors of Penrith Performing and Visual Arts Ltd.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Policy Review Committee Meeting                                                              2 December 2014

 

 

 

3

Penrith Aquatic & Leisure Limited - Annual Report and Board of Directors   

 

Compiled by:               Greg Crawford, General Manager – City of Penrith Regional Indoor Aquatic & Recreation Centre Ltd

Authorised by:            Wayne Mitchell, Executive Manager - Environment & City Development  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Ensure that the organisation promotes ethical behaviour, risk management, transparent decision making and meets contemporary governance standards

 

Presenters:                  Alan Brown - Chairman - Penrith Regional Indoor Aquatic & Recreation Centre Ltd - Chairman's Report

                                      Greg Crawford - General Manager - "Ripples" City of Penrith Regional Indoor Aquatic and Recreation Centre   - General Manager's Report      

 

Executive Summary

The report to the Council details the performance of the City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd for the financial year 1 July 2013 - 30 June 2014.

 

Financially the company had a net deficit of $167K which was $106 less than budget, the majority of which was for non budgeted capital works/RM and unearned revenue being allocated to the previous year ($107K). 

 

Ripples took over the management of Penrith Pools with staff being utilised across all sites.

 

Ripples invested $102K into repairs and maintenance of Council’s asset. 

 

Ripples employed on average 150 people from the Penrith and surrounding region.  

 

The report recommends that Council agree to underwrite the operations of Penrith Aquatic and Leisure Ltd until the presentation of the 2015-2016 Annual Report.

 

Background

This report to Council follows the Twentieth Annual General Meeting of the Company held on 28 October 2014 for the financial period 1 July 2013 to 30 June 2014.

 

The General Manager, Greg Crawford will be in attendance tonight to make a short presentation. Extracts from the Company’s most recent annual report are provided below.  These give an overview of key aspects of the business during the period July 13 – June 14.

 

Chairman’s Report

 

It gives me great pleasure to provide a summary of this year’s achievements as we approach twenty years of providing fitness and leisure services to the Community in the City of Penrith.

 

During the last twenty years we have offered careers to thousands of local residents. This year Ripples provided permanent and casual employment for more than 150 people many of whom  experienced their first taste in the workforce developing skills that will enormously benefit the community such as Life Guarding, First Aid, Resuscitation, Sales, Marketing  Catering and Business Administration.  Approximately seventy percent of staff is female, twenty five percent is aged between fifteen and twenty years old and sixty percent are casuals.

 

During the year Ripples achieved the following Awards confirming the excellent work produced by our staff:

 

·  Ripples maintained the Gold Quality Award from Fitness Australia in 2014, the only facility in Western Sydney to achieve such recognition.

·  Last year we were recognised and audited by an external authority Royal Life Saving and were awarded a 5 star rating facility. This is something that Ripples is very proud of and shows that safety is a major consideration of our business.

·  “Breed Top Employer Award” for hosting over 50 students in Business Services Work placement. Breed is an organisation that finds work experience placement for School and TAFE students.

 

Ripples is still the largest provider of learn to swim classes in Penrith City delivering  classes to the younger members of our community that give parents confidence in their children’s ability when participating in water activities. There were 380 learn to swim classes held each week during the peak season teaching vital lessons to approximately 1,750 children.

 

Financially the year was extremely challenging total revenue was $4,770,518 this was overshadowed by expenses of $4,937,869.

 

The Competition in the City and nearby centres continues to impact on the company’s ability to increase its market share. New entrants such as Wet and Wild in Blacktown have had an impact on revenue and contributed to the loss of some of our more qualified staff.

 

The facility at St Marys has experienced further damage to the ceiling in the pool hall due to inadequate vapour sealing between the perimeter wall and roof that has detracted from the great work Penrith Council achieved during the roof replacement program.

 

Penrith City Council continues to underwrite the Company’s operation this year providing a grant of $1,103,964. I take this opportunity to thank Councillors, and Council Officers for their guidance and support over the past twelve months.

 

I would also like to pass on my thanks to each of the Board members who have again attended to their duties freely to the benefit of the community especially Deputy Chairman John Cottee for his financial wisdom and Wayne Mitchell for his tireless contribution in liaising with Penrith City Council.

 

Finally, I sincerely thank the Ripples Team led by Greg Crawford and the members of his executive. Ripples staff handle in excess of 600,000 customers annually offering a wide range of services with very few customer complaints and I congratulate everyone who has contributed to the excellent outcomes achieved this year.

 

Alan Brown

Chairman


 

General Manager’s Report

 

Our Purpose is:

To provide leisure, medical and educational activities to the Western Sydney region which upholds the centre’s primary purpose of being first in fun and fitness everytime.

 

We are doing this by:

·    Working with Penrith City Council to develop and maintain high quality facilities

·    Ensuring safe, healthy, secure and environmentally sustainable conditions for our staff and all users, and high levels of customer service

·    Managing limited resources sustainably

·    Providing facilities and programs that focus support for:

-             the provision of leisure, medical and educational outlets for the wider              St Marys area

-      the provision of low cost recreational services

-      the health and fitness needs of the local community

-      community engagement

-      the development of lifelong practices that will improve people’s wellbeing  

-      fun and enjoyment as a recreational activity

In 2013-2014 Penrith Aquatic and Leisure...

·    completed a merger with Penrith Pools

·    progressed Master Planning of all sites

·    recorded a $167,351 loss to budget

·    taught over 520 school children to swim in the school physical education program

·    had 70,000 entries to the fitness area

·    conducted over 2,800 group exercise classes

·    ranked the best swim squad in the region

·    Was awarded a gold award from Fitness Australia for excellence (one of four gyms in Sydney and only one in Western Sydney)

·    Won the Fitness Service Provider at the Local Business Awards 

·    Invested $51K into facility improvements ay Ripples Hydrotherapy.

 

Ripples St Marys Leisure & Hydrotherapy Centres contributed to Penrith City Council’s vision by:

 

1. A Leading City

We contribute by

·    Offering high quality sport, leisure and recreational facilities

·  The delivery of programs and services that exceed industry expectations and requirements

2013-2014 Outcomes

·  Corporate membership with industry bodies including Austswim, Swim Australia, Fitness Australia and the Australian Leisure Facilities Association

·    Implemented significant changes to structure to enhance efficiency

·    Conducted several training initiatives to up skill staff

·    Initiated efficiency programs to establish best practice

·    Won a Gold Award from Fitness Australia for excellence

2. City of Opportunities

We contributed by

·    Building ties with local business to foster opportunities through partnerships

·    Providing employment opportunities for the wider community

·  Providing opportunities for people to take charge of their lives through healthy initiatives

·    Providing avenues to pursue personal goals

2013-2014 Outcomes

·  Raising awareness of Breast Cancer and Men’s health through support of Pink Ribbon Day and Movember

·    Provided sponsorship to two local sporting teams and the Ripples Swim Club

·    Providing support for people in financial difficulty (via reduction in fees etc)

·  Obtained grant funding of $16K to run programs for people from disadvantage backgrounds in conjunction with the Fusion charity group

·    Fostered partnerships with the St Marys Band Club 

·    Several gold medals at state swimming meet

·    Employment of approximately 150 staff from the wider community

·    $25K spend on staff training and welfare

 

3. A Green City

We contributed by

·    Reductions in total power use (when compared to years without major shutdown)

·    Consultation with Council to develop alternative energy strategy

 

2013-2014 Outcomes

·  Reduced energy consumption by 2.4% compared to previous year without shutdown

·    Investment into energy saving technology

 

 4. A Liveable City

 We contributed by

·  Providing safe, affordable and attractive recreational facilities and activities for the wider community

·    Offered a range of facilities and services that enhance people’s lives

2013-2014 Outcomes

·    Invested $105K in repair and maintenance to maintain Council’s asset

·    Invested in upgrades to Hydrotherapy

 

 

 

 

 

 

5. A Vibrant City

We contributed by

·  Providing not only a outlet for physical and recreational activities but social ones as well

·  Created opportunities for people from minority or disadvantaged groups to integrate and associate within the wider community

·    Help foster community spirit through community engagement and integration

2013-2014 Outcomes

·  Raising awareness of Breast Cancer and Men’s health through support of Pink Ribbon Day and Movember

·    Provided numerous prizes for local schools, charities and community groups  

·    Sponsored two local junior sports teams

·  Conducted member nights out, social events such as the City to Surf race, dinners, shopping days and promotional activities

·  Conducted fun “Open days” and participated at school fete’s, community days and festivals

Challenges

The 2013-2014 was the first year under the new company name and merger with Penrith Pools.  While a challenging year in terms of the added responsibility and complexity, the benefits have been worth it.  Flexibility in staffing and resourcing has been very beneficial as we can direct staff where it is needed from a bigger employment pool.  It has also enabled greater variety for staff to grow their skills across a more diverse business.

 

EA negotiations with the USU have been slow.  Initially the USU seemed eager to progress the new Ripples EA quickly but progress has stalled.  Ripples is committed to progressing the new EA into the new financial year.  

 

2013-2014 was a difficult year financially with a loss of $167K to budget.  Income was significantly down, in particular Learn to Swim, Gym and Hydrotherapy income.  Competition is an ongoing challenge and the key to stronger financial results in the future will be income growth.  Expenses are contained well within budgeted expectations but do not fully offset income deficiencies.  Future development of gyms and learn to swim centres within the Penrith region will continue to place pressure on meeting expectations.  The Master Planning activities are, in my opinion essential to delivering strong financial and community results as per the company constitution and organisational goals and objectives. 

  

Appreciation

I would like to acknowledge our appreciation of the following in their support for Ripples in 2013-2014.

·    The Ripples Board of Directors

·    Penrith City Council and their staff

·    St Marys Band Club

·    Staff that have moved on to other opportunities

I would also like to thank my management team and all Ripples staff for their valuable contribution in 2013-2014.  In challenging times their efforts and commitment is certainly welcomed. 

 

Gregory Crawford

General Manager

 

Financials

 

 

 

 

 

 

 

 

Total Income to Total Staff Expenses Ratios: 

 

2013-2014 = $1:$0.70

2012-2013 = $1:$0.67

2011-2012 = $1:$0.69

2010-2011 = $1:$0.68

             2009-2010 = $1:$0.74

 

 

 


 

Gas and Electricity Usage

 

 

 

Water Usage

 

 

 

 

The Year Ahead

·    Integrate accounting and Point of Sale software to create efficiencies 

·    Continue to drive program based activities at all centres to maximise returns

·    Work with Council to deliver master plans and capital improvement programs

·    Develop 5 year strategic plan

·    Target industry awards to showcase our achievements

·    Drive income growth in core profit areas such as the Gym and Learn to Swim

 

 

Business Support Accountant

The City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd achieved, during the 2013-14 financial year, a deficit before Council’s subsidy of $1,271,315.  After Council’s subsidy to the company of $1,103,964, there was a deficit for the year of $167,351. This result is down on the 2012-13 financial year, which saw a surplus of $65,569 taking into account Council’s subsidy of $1,056,876.

 

The 2013-14 financial year saw poorer results when compared to the previous year resulting from increased income of 34.65% from $3,779,851 in 2012-13 to $4,770,519 and increased expenditure of 32.94% from $3,714,282 in 2012-13 to $4,937,869. The increase in expenditure is mainly attributed to an increase in gas and electricity of 63.74% and water rates of 51.59%. 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Penrith Aquatic & Leisure Limited - Annual Report and Board of Directors be received.

2.    Council agree to underwrite the operations of the City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd for a further period of 30 months from 1 July 2014 until December 2016.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.