Council_Mark_POS_RGB

28 January 2015

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 2 February 2015 at 7:30PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 15 December 2014.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

 

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Penrith Community Safety Partnership Meeting - 3 December 2014.

Access Committee Meeting - 10 December 2014.

 

10.         DELIVERY PROGRAM REPORTS

 

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

 

12.         URGENT BUSINESS

 

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 2 February 2015

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

ADVANCE AUSTRALIA FAIR

 

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

Beneath our radiant Southern Cross

We’ll toil with hearts and hands;

To make this Commonwealth of ours

Renowned of all the lands;

For those who’ve come across the seas

We’ve boundless plains to share;

With courage let us all combine

To Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 



Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


 

Council Chambers

Seating Arrangements


For members of the public addressing the meeting


 

 

 

Lectern


 

 

Executive Managers


 

 

 

Assistant General Manager Craig Butler



Assistant General Manager Barry Husking


General Manager
Alan Stoneham
His Worship the Mayor Councillor Ross Fowler OAM


Senior Governance Officer Glenn Schuil






Minute Clerk

MediaClr Marcus Cornish

North Ward

 

Clr Bernard Bratusa

South Ward

 

 

Clr Tricia Hitchen

East Ward

 

 

Clr Ben Goldfinch

South Ward

 

 

Clr Mark Davies

South Ward

 

 

Clr Jim Aitken OAM

Public GallerySouth Ward

 

 

Clr Kevin Crameri OAM

North Ward

 

 

Clr Maurice Girotto

East Ward

Clr Jackie Greenow OAM

East Ward

 

Clr Michelle Tormey

North Ward

 

Clr Karen McKeown

South Ward

 

Clr John Thain

North Ward

 

Clr Greg Davies

East Ward

 

Clr Prue Car

ManagersEast Ward

 

 

Executive Managers


 


Council_Mark_POS_RGB2015 MEETING CALENDAR

January 2015 - December 2015

(adopted by Council on 24/11/14)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.30pm

 

2

 

 

 

 

 

 

 

21^ü

(7.00pm)

 

 

14

(7.00pm)

 

23@

23

27v

25#

29*

27

24@

28

26

23#+

 

Policy Review Committee

7.00pm

 

 

 

20

11

15

13

10

14

19

9

7

 

9

9

 

 

 

 

 

 

 

 

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2013-2014 Annual Statements are presented

 

Meeting at which any comments on the 2013-2014 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact the Senior Governance Officer, Glenn Schuil.

 



UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 15 DECEMBER 2014 AT 7:03PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Ross Fowler OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Greg Davies and Councillors Bernard Bratusa, Prue Car, Kevin Crameri OAM, Marcus Cornish, Mark Davies, Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM, John Thain and Michelle Tormey.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Jim Aitken OAM for the period 11 November 2014 to 15 December 2014 inclusive.

Leave of Absence was previously granted to Councillor Karen McKeown for the 15 December 2014.

APOLOGIES

402  RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Greg Davies that the apology from Councillor Tricia Hitchen be accepted.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 24 November 2014

403  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ben Goldfinch that the minutes of the Ordinary Meeting of 24 November 2014 be confirmed.

 

CONFIRMATION OF MINUTES - Extraordinary Council Meeting - 8 December 2014

404  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor John Thain that the minutes of the Extraordinary Council Meeting of 8 December 2014 be confirmed.

 

DECLARATIONS OF INTEREST

Councillor John Thain declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 7 – Penrith Valley Regional Sports Centre, as he is a Director of the Board of Penrith Valley Regional Sports Centre, and Council’s representative on the Board.

 

His Worship the Mayor, Councillor Ross Fowler OAM, declared a Pecuniary Interest in Item 7 – Penrith Valley Regional Sports Centre – as he is the auditor for that Company and stated that he would leave the meeting during consideration of Item 7, with Deputy Mayor, Councillor Greg Davies to take the chair for consideration of the Item.

 

SUSPENSION OF STANDING ORDERS

405  RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Bernard Bratusa that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:07pm.

 

Mr Christopher Rust 

 

Item 4 – Proposed Corridors for South West Rail Link Extension and Outer Sydney Orbital (M9)

 

Mr Rust, an affected resident, spoke in opposition to the recommendation, and requested that Council confirm Gipps Street is not to be included in the proposed corridor area.  Mr Rust expressed his concern over possible traffic noise and air pollution affecting housing values in the Claremont Meadows/Orchard Hills area.  Mr Rust also cited anxiety being experienced by residents of the area which has been created by uncertainty as to the proposed location of the corridors.

 

RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Prue Car that an extension of time be granted to enable the speaker to complete his address, the time being 7:14pm.

 

Mr Rust concluded by requesting that Council  confirm, in a letter to residents, that Gipps Street and Kent Street, Claremont Meadows will not be included in the proposed area for the corridors.

 

Mr Bruce Downes

 

Item 4 – Proposed Corridors for South West Rail Link Extension and Outer Sydney Orbital (M9)

 

Mr Downes, an affected resident and spokesperson for STORC, spoke in opposition to the recommendation, and stated his concerns regarding the uncertainty around the location of the proposed transport corridors.  Mr Downes  stated that the proposal would be contrary to maintaining the semi rural character of the Claremont Meadows/Orchard Hills area.  Mr Downes also expressed his concern that alternate routes do not seem to have been considered for the corridors by TfNSW.

 

406  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Prue Car that an extension of time be granted to enable the speaker to complete his address, the time being 7:21pm.

 

Mr Downes concluded by stating that there was much confusion about where the corridors are proposed to be located and that he felt there were critical flaws in the planning and consultation phases of this proposal.  Mr Downes also expressed concerns about more residential and commercial density occurring in the area as a result of the establishment of the corridors.


 

Mr Robert Kassouf

 

Item 4 – Proposed Corridors for South West Rail Link Extension and Outer Sydney Orbital (M9)

 

Mr Kassouf, an affected resident and spokesperson for residents of Orchard Hills, spoke against the recommendation, and stated that, due to the corridor proposal, owners of homes in the area will not be able to sell them, in order to move elsewhere.  Mr Kassouf stated that no direct notification of consultation was given to residents of the affected area and that residents had to resort to applying for access to information related to the proposal, as this was not supplied to them.

 

Mr Kassouf concluded by urging Council to withdraw its recommendations toTfNSW and instead make a rational submission, taking into consideration the concerns of the affected residents of Orchard Hills/Claremont Meadows.

 

Mr Owen Rogers

 

Item 6 – “Poppy Park’ Remembrance Planting

 

Mr Rogers,  the applicant’s spokesperson, spoke in support of the recommendation to establish a Poppy Park on an annual basis at Judges Park.  Mr Rogers stated that Remember a Soldier is a non profit organisation whose object is to ensure that every Australian soldier killed in action is remembered.  He stated that the poppies would be placed in the area surrounded by Judges Park, the Penrith Bowling Club and the PCYC property, and indicated that this proposal has been supported by the Penrith RSL.  Mr Rogers advised that the poppies would be manufactured by Thorndale Industries. 

 

Mr Rogers concluded by seeking Council’s support of the Poppy Park Remembrance Planting.

 

RESUMPTION OF STANDING ORDERS

407  RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Ben Goldfinch that Standing Orders be resumed, the time being 7:44pm.

 

 


 

 

Mayoral Minutes

 

1        Sisters of Mercy, Mamre House

Councillor Jackie Greenow OAM spoke in support of the Mayoral Minute.                                

408  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jackie Greenow OAM that the Mayoral Minute on Sisters of Mercy, Mamre House be received.

 

2        Congratulations Environmental Health staff

Councillor Greg Davies spoke in support of the Mayoral Minute.

409  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies that the Mayoral Minute on Congratulations Environmental Health staff be received.

 

3        Council highly commended in prestigious awards

Councillor Greg Davies spoke in support of the Mayoral Minute.                                                

410  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies that the Mayoral Minute on Council highly commended in prestigious awards be received.

 

4        Council wins Australian Library and Information Association NSW Public Libraries Events Marketing Award 2014

Councillors Greg Davies and Mark Davies spoke in support of the Mayoral Minute.                 

411  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies that the Mayoral Minute on Council wins Australian Library and Information Association NSW Public Libraries Events Marketing Award 2014 be received.

 

 

Reports of Committees

 

1        Reports and Recommendations of the Local Traffic Committee Meeting held on 1 December 2014                                                                                                                  

412  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Jackie Greenow OAM that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 1 December, 2014 be adopted.

 

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 2 December 2014                                                                                                                  

413  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Maurice Girotto that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 2 December, 2014 be adopted.

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 1 - We can work close to home

 

1        Emu Village Out of School Hours Service – Request to Re-locate to premises formerly occupied by Emu Plains Branch Library                                                                        

414  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kevin Crameri OAM

That:

1.    The information contained in the report on Emu Village Out of School Hours Service – Request to Re-locate to premises formerly occupied by Emu Plains Branch Library be received.

2.    Council grant the request of the Penrith City Children’s Services Cooperative Board to re-locate the Emu Village OSH service to the premises formerly occupied by the Emu Plains branch library.

 

 

Outcome 2 - We plan for our future growth

 

2        Heritage Assistance Fund 2014 - 2015                                                                            

415  RESOLVED on the MOTION of Councillor Ben Goldfinch seconded Councillor Mark Davies

That:

1.    The information contained in the report on Heritage Assistance Fund 2014 - 2015 be received.

2.    The successful applicants for the 2014/2015 Heritage Assistance Fund outlined be endorsed by Council and advised accordingly.

3.    The unsuccessful applicants for the 2014/2015 Heritage Assistance Fund outlined be advised accordingly.

 

3        Reclassification of Certain Public Land in St Marys Town Centre                             

416  RESOLVED on the MOTION of Councillor Ben Goldfinch seconded Councillor Mark Davies

That:

1.    The information contained in the report on Reclassification of Certain Public Land in St Marys Town Centre be received

2.    That Lots 1-6 and 195-208 DP 26908 and Lot 8 DP 734738 as identified in Attachment 1 be included in the Planning Proposal reclassifying certain public land in St Marys Town Centre.

 

4        Proposed Corridors for South West Rail Link Extension and Outer Sydney Orbital (M9)

417  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Prue Car

That:

1.    The information contained in the report on Proposed Corridors for South West Rail Link Extension and Outer Sydney Orbital (M9) be received.

2.    Council write to landowners in Orchard Hills and Claremont Meadows clarifying Council’s position on the proposed corridor for the South West Rail Link extension, as outlined in this report, and that this information also be placed on Council’s website.

3.    The community has made it clearly evident at recent meetings that there has been a lack of consultation to date with local residents affected by the proposed corridors, and that Council express its disappointment in this regard to the responsible authorities.

4.    Council continue to advocate with the State Government for a definitive and effective process of consultation on both the proposed corridor for the South West Rail Link extension and the proposed corridor for the Outer Sydney Orbital to the satisfaction of the community.

 

5.    Council submit an addendum to the submission to Transport for NSW to clarify Council’s position that Penrith Council will not support any corridor that resumes or destroys residential properties in Orchard Hills or Claremont Meadows or goes through endangered Cumberland plain woodland.

 

6.    Council clarify its position on the Proposed Corridors for South West Rail Link Extension and Outer Sydney Orbital (M9) by writing to the Minister for Transport, the Members for Mulgoa, Penrith and Londonderry, and Federal Member for Lindsay and Transport for NSW requesting a timetable for future community consultation.

 

5        Development Application DA14/0766 - Construction of a temporary haulage road and associated infrastructure upgrades to facilitate the movement of trucks associated with future works in the Central Precinct, St Marys at Lot 1 DP 1132380 (No.s 75-103) Links Road, St Marys Applicant: Lend Lease;  Owner: ~St Marys Land Limited               

Councillor Prue Car left the meeting, the time being 8:39pm.

418  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Bernard Bratusa

That:

1.    The information contained in the report on Development Application DA14/0766 - Construction of a temporary haulage road and associated infrastructure upgrades to facilitate the movement of trucks associated with future works in the Central Precinct, St Marys at Lot 1 DP 1132380 (No.s 75-103) Links Road, St Marys be received.

2.    Council form the opinion that the subject application is unlikely to have a ‘significant effect’ upon threatened species, communities and habitat of conservation significance as outlined in the Flora and Fauna Assessment prepared by Cumberland Ecology dated January 2007 and the supplementary Ecological Assessment prepared by Cumberland Ecology dated 26 June 2014.

 

3.    Upon notification of approval of the separate development application by Blacktown City Council, the General Manager be granted delegated authority to determine Development Application No. 14/0766 subject to appropriate conditions as outlined below:

 

3.1     Development Application No. 14/0766 for the construction of a temporary haulage road, road upgrade and intersection works to facilitate the movement of trucks associated with works in the Central Precinct, St Marys at Lot 1 DP 1132380 Nos. 75-103 Links Road, St Marys be approved subject to the following conditions:

 

3.2     Standard Conditions

A001      Approved plans that are architecturally drawn

A005      Approval Body’s consent (for Integrated DA’s)

A019      Occupation Certificate

B004      Dust Suppression Techniques

B005      Mud/Soil from vehicular movements

D001      Implement approved sediment & erosion control measures

D003      Fencing protection to part of site or adjoining property

D005      No filling without prior approval

D006A   Approval for bulk earthworks/major filling operations

D009      Covering of waste storage area (Applies to building works/demolition)

D010      Appropriate disposal of excavated or other waste

D013      Approved noise level 1

D026      Liquid wastes

G002     Section 73

H001      Stamped plans & erection of site notice 1 (Class 2-9)

H002      All forms of construction

H041      Hours of work (other development)

L007      Tree protection measures–no TMP with DA

L008      Tree Preservation Order

L010      Retain existing trees

P001      Costs

P002      Fees associated with Council land

Q001     Notice of Commencement & Appointment of PCA1

K101      Works at no cost to Council

K202A   Infrastructure bond

K203      S138 Roads Act – roadworks requiring approval of civil drawings

K205      Construction Certificate for Subdivision Works

K221      Access, Car Parking and Manoeuvring – General

K301      Sediment & Erosion Control – Installation

K302      Traffic Control Plan

K303      Dilapidation report

K304      Matters to be addressed prior to commencement of Subdivision Works

K405      Street Lighting

K407      Major Filling

K501      Roads Authority clearance

K501A   Completion of Civil Works

K509      Directional signage

K513      Maintenance Bond

 

Special Conditions

 

3.3         A temporary fencing shall be installed on the perimeter of the existing macrofauna fencing to protect the macrofauna to ensure they are fenced in and away from the operations/works.

 

3.4         A Construction Traffic Management Plan detailing construction vehicle routes, number of trucks, hours of operation, access arrangements and traffic control should be submitted to Council prior to the issue of a Construction Certificate.

 

3.5         The recommendations contained in the Noise and Dust Review (Report No. 1415 Version A) prepared by Wilkinson Murray dated June 2014 shall be implemented.

 

3.6         The following strategies are to be implemented to ensure impacts from the proposed development are mitigated:

·           St Marys North and South Dunheved Precincts Plan: Feral and Domestic Animal Management Strategy (Cumberland Ecology, 2005)

·           St Marys North and South Dunheved Precincts Plan: Weed Management Plan (Cumberland Ecology, 2005)

·           St Marys Macrofauna Management Plan 2006/2007 (Cumberland Ecology, 2005).

 

3.7         Prior to the removal of any trees associated with subdivision/development activities, an inspection for hollows and hollow dependent threatened fauna is to be undertaken under the supervision of a fauna ecologist. Any fauna found are to be relocated by the fauna ecologist prior to felling. Should juveniles be contained within the affected tree then clearing is to be delayed until juveniles have vacated.

 

3.8         Prior to any subdivision/development activities that will affect ground cover on the site, a site search for Cumberland Plain Land Snail (Meridolum corneovirens) is to be undertaken by a fauna ecologist. Any individuals found are to be moved into the adjacent Regional Park by the fauna ecologist prior to commencement of works.

 

3.9         Under the guidance of a Fauna Ecologist or similar, felled trees and other habitat features such as large rocks and logs are to be relocated to within the future Regional Park to enhance fauna habitat.

 

3.10       Between the hours of 8am and 4pm on weekdays, the proposed route selection be modified to condition trucks to travel via Glossop Street (rather than Werrington Road as proposed) between Great Western Highway and Glossop Street. At all other times the proposed route (via Werrington Road) is to be used.

 

At no time should trucks access the Great Western Highway or Mamre Road via Saddington, Putland or Princess Mary Streets, St Marys.

 

3.11       To prevent the transference of material (dust / soil / mud) via truck tyres onto the road pavement at Links Road, it is recommended that a truck shake-down grid be installed immediately northwest of the proposed stabilised site access and truck wash down area (on exit to Links Road) to dislodge material (dust / soil / mud).

 

3.12       The proposal shall comply with the Stormwater Management Strategy - Dunheved Precinct Industrial Development prepared by Parsons Brinckerhoff; and the Dunheved Precinct Industrial Development Civil Design Report dated October 2007 (reference 2122626A-PR_0021 rev D) and the MUSIC modelling previously undertaken as part of DA07/0494 for water quality treatment targets.

 

3.13        Prior to the commencement of works, a pre-construction dilapidation report is to be submitted to Penrith City Council. The report is to include all infrastructure but not limited to, the road pavement, kerb and gutter, footpath, services and street trees and is to extend over the proposed haulage route along Council's existing local road network.

 

3.14       Upon completion of works, a post construction infrastructure dilapidation report is to be submitted to Penrith City Council. The report is to comment on the condition of all infrastructure but not limited to, the road pavement, kerb and gutter, footpath, services and street trees and is to extend over the proposed haulage route along Council's existing local road network. Any damage identified between the pre and post dilapidation reports is to be rectified at the expense of the applicant to the satisfaction of Council. The report is to be submitted within one (1) month of works completion.

 

4.    Council write to Blacktown City Council advising them of the decision.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Greg Davies

Councillor Kevin Crameri OAM

Councillor John Thain

Councillor Michelle Tormey

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                       

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Ross Fowler OAM

 

 


 

Outcome 4 - We have safe, vibrant places

 

6        "Poppy Park" Remembrance Planting

Councillor Prue Car returned to the meeting, the time being 8:43pm.                                         

419  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies

That:

1.    The information contained in the report on "Poppy Park" Remembrance Planting be received.

2.    Council endorse the proposal for the establishment of the Poppy Park on an annual basis at Judges Park as outlined within this report.

 

 

Outcome 6 - We're healthy and share strong community spirit

 

Having previously declared a Pecuniary Interest in Item 7, His Worship the Mayor, Councillor Ross Fowler OAM left the meeting, the time being 8:44pm.

 

The Deputy Mayor, Councillor Greg Davies then took the Chair for consideration of Item 7.

 


7        Penrith Valley Regional Sports Centre                                                                           

420  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Ben Goldfinch

That:

1.    The information contained in the report on Penrith Valley Regional Sports Centre be received.

2.    Penrith City Council enter into a deed of guarantee for a new loan of up to $221,000 repayable over 5 years on behalf of Penrith Valley Regional Sports Centre.

3.    The Common Seal of the Council of the City of Penrith be affixed to those documents that are necessary to finalise Council being Guarantor for the Penrith Valley Regional Sports Centre borrowings as outlined in this report.

 

 

His Worship the Mayor, Councillor Ross Fowler OAM, then returned to the meeting and took the Chair, the time being 8:45pm.

 

8        2015 Netball World Cup - Hosting International Team

Councillor Greg Davies left the meeting, the time being 8:47pm.

421  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Ben Goldfinch

That:

1.    The information contained in the report on 2015 Netball World Cup - Hosting International Team be received.

 

 

2.    An amount of $10,000 be allocated in equal amounts from each Ward’s voted works to enable Penrith District Netball Association to host an international team for the 2015 Netball World Cup.

 

 

Outcome 7 - We have confidence in our Council

 

9        Preparations and Settings for 2015-16 Operational Plan                                             

422  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Ben Goldfinch

That:

1.    The information contained in the report on Preparations and Settings for 2015-16 Operational Plan be received.

2.    Council make initial identification of particular matters to be considered in the preparation of the Draft 2015-16 Operational Plan.

3.    Preparation of the Draft 2015-16 Operational Plan continue in the terms discussed in this report and outlined in the Annual Budget Guidelines (attached).

 

 

10      Council Carpark at Penrith Station - Creation of an Easement for Electricity Purposes - Endeavour Energy                                                                                                            

423  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Ben Goldfinch

That:

1.    The information contained in the report on Council Carpark at Penrith Station - Creation of an Easement for Electricity Purposes - Endeavour Energy be received.

2.    Endeavour Energy be granted an easement for electricity supply purposes over Council land as shown on the attached diagram for nominal consideration of $1, all costs associated with creation of the easement on Council’s land title to be borne by Urban Growth on behalf of Endeavour Energy.

3.    Urban Growth/Endeavour Energy be provided with exclusive possession of that part of the car park affected for the duration of construction, subject to submission of a suitable Traffic Management Plan.

4.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation to effect registration of the easement.

 

 


 

 

12      Summary of Investments and Banking for the period 1 November to 30 November 2014

424  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Ben Goldfinch

That:

1.    The information contained in the report on Summary of Investments and Banking for the period 1 November to 30 November 2014 be received.

2.    The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 November  2014 to 30 November 2014 be noted and accepted.

3.    The graphical investment analysis as at 30 November 2014 be noted.

4.    The information contained in the report on Summary of Investments and Banking for the period 1 November to 30 November 2014 be received

 

 

11      Decision Making Arrangements for the Christmas/New Year Council Recess        

425  RESOLVED on the MOTION of Councillor Michelle Tormey seconded Councillor Jackie Greenow OAM

That:

1.    The information contained in the report on Decision Making Arrangements for the Christmas/New Year Council Recess be received.

2.    Development Applications which would normally warrant reporting to Council between 16 December 2014 and 1 February 2015 inclusive be determined under the General Manager’s delegation by the General Manager, after consultation with the Mayor, or in his absence the Deputy Mayor, with the exception of DA14/1497, which is to be reported to Council.

3.    A report be presented to the Ordinary Council Meeting (if required) to be held on 2 February 2015 relating to the operations of the organisation during this period.

 

 

Councillor Mark Davies left the meeting at 8:52pm and did not return.

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

Councillor Greg Davies returned to the meeting, the time being 8:53pm.

 

RR 1           Council Polls    

Councillor Maurice Girotto requested a report to Council investigating the possibility of holding Council polls on future matters of significant social impact and also to improve the consultation process.

 


 

 

RR 2           South Creek Soccer Club  

Councillor John Thain requested that Council approach the Executive of the NSW Soccer Federation with a view to allocating use of suitable grounds to the South Creek Soccer Club.

 

Committee of the Whole

 

426  RESOLVED on the MOTION of Councillor Ben Goldfinch  seconded Councillor John Thain that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 8:57pm.

 

Councillor Michelle Tormey left the meeting, the time being 8:57pm.

 

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Ben Goldfinch seconded Councillor John Thain that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

Outcome 6

 

2        Shower Facilities for Homeless People - Pilot Project                                                 

 

This item has been referred to Committee of the Whole as the report refers to discussion in relation to the personal hardship of a resident or ratepayer and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Property Matter - Allen Place, Penrith                                                                            

 

This item has been referred to committee of the whole as the report refers to commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

The meeting resumed at 9:06pm and the General Manager reported that the Committee of the Whole met at 8:59pm on 15 December 2014, the following being present

 

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Greg Davies  and Councillors Bernard Bratusa, Prue Car, Kevin Crameri OAM, Marcus Cornish, Mark Davies, Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM,  John Thain and Michelle Tormey.

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.


 

 

CONFIDENTIAL BUSINESS

 

2        Shower Facilities for Homeless People - Pilot Project

Councillor Michelle Tormey returned to the meeting, the time being 8:59pm.

RECOMMENDED on the MOTION of Councillor John Thain seconded Councillor Ben Goldfinch

CW2

That:

 

1.    The information contained in the report on Shower Facilities for Homeless People – Pilot Project be received.

 

2.    Council endorse the implementation of the pilot project as outlined in the report.

 

 

3                 Property Matter - Allen Place Car Park         

RECOMMENDED on the MOTION of Councillor John Thain seconded Councillor Prue Car

CW3  That the verbal update provided on Allen Place Car Park be received.

 

ADOPTION OF Committee of the Whole

 

427  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Bernard Bratusa that the recommendations contained in the Committee of the Whole and shown as CW1, CW2 and CW3 be adopted.

 

There being no further business the Chairperson declared the meeting closed the time being 9:07pm.

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·       Their name;

 

·       Organisation or group they are representing (if applicable);

 

·       Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·       Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·   The interest of the speaker (e.g. affected person, neighbour, applicant,        applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                                

   


Mayoral Minutes

 

Item                                                                                                                                                Page

 

1        Locals recognised in Australia Day Awards                                                                       1

 

 

 



Ordinary Meeting                                                                                             2 February 2015

 

Mayoral Minute

Locals recognised in Australia Day Awards

Strategy: Encourage social connections and promote inclusion in our community

           

 

Three people from Penrith have received the nation’s highest honour for their outstanding achievements and service to our City in the 2015 Australia Day Honours List on 26 January 2015.

I’d like to congratulate each of these individuals on this well-deserved recognition and thank them for their outstanding contributions to Penrith City and our community.

Barbara Maureen Mitchell OAM

Recognised for her services to the international community of Bangladesh through humanitarian medical programs, Mrs Mitchell is the co-founder of the Aussi Bangla Smile Project that performs procedures free of charge for patients in Bangladesh suffering from cleft lip and palate, burns, hand deformities and injuries. All visits to Bangladesh are fundraised by the doctors and nurses traveling abroad who do so on their annual leave and without payment. Mrs Mitchell is the founder of the Emu Plains Chapter of ‘Days for Girls’ that provides underprivileged girls in Bangladesh with sanitary kits.

 

Mark Richard White AFSM OAM

Mr White has been recognised for his service to the community of Penrith through the Museum of Fire. A St Clair resident, Mr White has served as a board member since 1976 holding the position of Chairman and Voluntary Chief Executive Officer. The Museum stands as a great community museum and has developed unique and interesting ways in which to help fund itself, while attracting hundreds of thousands of visitors to the Penrith region.  

 

David Roy Bentham OAM

Mr David Bentham a Jordan Springs resident has been recognised for services in local government, the Hills Shire and to business. A councillor at the Hills Shire for eight years Mr Bentham served two years as Deputy Mayor. Mr Bentham has served on the boards of the NRMA, Western Sydney Area Health and the Australian Institute of Company Directors.

 

Penrith Council also celebrated nine other local residents and acknowledged their community spirit at a formal dinner hosted at Council on Thursday 23 January.

David Currie – Penrith Citizen of the Year

Mr Currie has lived in Penrith for 70 years and for many decades devoted his time to working for charities and for campaigning for the rights of people with a disability. David was a board member of PARAQUAD from the early 90s for almost a decade and has also been on the board for Nordoff-Robins for almost 10 years. David is a committed member of the parish of Holy Spirit at St Clair and is also a board member of Wentworth Community Housing. He has been an active member of the Penrith City Council Access Committee since 2006.

 

Max Fenton - Penrith Young Citizen of the Year

Mr Fenton has exceled in the areas of youth work and mentoring, demonstrating commitment and leadership well beyond his years. He is passionate about youth issues and backs that passion with much hard work and dedication, especially toward young people that have faced disadvantage. Max has completed a two-year youth mentor and leadership program with disadvantaged young people and  has helped other young men choose better options and make more profound choices in their lives.

 

Tahlia Tupaea - Penrith Sports Person of the Year

Ms Tupaea has made representative teams in tennis, athletics and most notably basketball. She was the second youngest debutant ever in the Women’s National Basketball League starting for the Sydney Uni Flames when she was 15. She first represented Australia when she was 14 in the Open Australian School Girls Team and had the honour of captaining the U17s Australian basketball team to fifth place at recent World Championships. Thalia is a junior coach and she also attends camps, clinics, presentation days and local junior games when not playing or training herself.

 

Lesley Smith - Penrith’s Local hero

Mrs Smith has lived in Penrith for about 30 years and has spent many of those years raising money for charity and volunteering, most notably in the Rural Fire Service. Not only is Lesley a qualified fire-fighter, but she also is secretary of the Regentville brigade, trains new cadets, is highly involved with the service’s education to help residents make their homes safer. She is part of the Critical incident support unit with the RFS, which helps when there has been a major incident such as serious car accidents or loss of life.

 

Sally Wawn - Penrith Local Appreciation Award

Ms Wawn has lived her entire life in Penrith and uses her skills and education to help volunteer groups to support the community. She has volunteered at Legal Aid and has worked in various human resources roles. Sally is now based at the Department of Education in Blacktown. She volunteers to ensure local sports clubs and groups, such as dance groups, baseball clubs and Little Athletics have continued to run.

 

Abaker Athum - Penrith Local Appreciation Award

St Marys resident Abaker Athum has lived in Penrith for 11 years and is a Hip Hop Artist and Youth Leader in the South Sudanese community. Mr Athum grew up in war-torn Sudan and since living in Australia he has sought to display and send a message of hope to Sudanese and all young people. Abaker is a dynamic artist who harnesses his creativity and strong relationships within the local community to generate opportunities for young people in St Marys.

 

Dr Om Dhungyel - Penrith Local Appreciation Award

Dr Om Dhungyel has lived in Penrith for 16 years and has worked as a volunteer for many years to support the successful settlement of the Bhutanese community into Penrith. Dr Dhungyel supports Bhutanese people to successfully settle in Australia by building a strong community sense, which help build relationships with the broader population. Om has also facilitated linking health and community services to reach the Bhutanese to ensure they are given the support they need to live fulfilling, healthy and prosperous lives in Penrith.

 

Dr Alexis Leones - Penrith Local Appreciation Award

Dr Alexis Leones is the President of the Philippine Language and Cultural Association of Australia and lived in Penrith for 16 years. Alexis is a charismatic and inspiring leader who advocates strongly for her and is a hard working volunteer who also contributes to the local community as a medical doctor in St Marys.

 

Sally Reedy - Penrith Local Appreciation Award

Ms Reedy has lived in Penrith for 20 years and has helped numerous local charities and organisations. She is heavily involved with St John Ambulance, participating in World Youth Day and other event; is a member of the State Emergency Service and has attended numerous emergency events including the recent Blue Mountains bushfires. Sally works with the Mama Lana Community Foundation to help the local homeless: she is a Volunteer Crisis Intervention Coordinator and Social Media Coordinator as well as working at the coalface with shopping and preparing food for patrons.

 

 

 

Councillor Ross Fowler OAM

Mayor

 

 

 

 

RECOMMENDATION

That the Mayoral Minute on Locals recognised in Australia Day Awards be received.

 

 

  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                                Page

 

1        Report and Recommendations of the Penrith Community Safety Partnership Meeting held on 3 December 2014                                                                                                                  1

 

2        Report and Recommendations of the Access Committee Meeting held on 10 December 2014                                                                                                                                             5

 

 

 

 



Ordinary Meeting                                                                                             2 February 2015

 

REPORT AND RECOMMENDATIONS OF THE
 Penrith Community Safety Partnership MEETING

HELD ON 3 December, 2014

 

 

 

PRESENT

Councillor Karen McKeown, Penrith City Council; Kevin Cotter, Department of Education – Safety and Security; Tracy Leahy, Penrith City Council; David Burns, Penrith City Council; Yvonne Perkins, Penrith City Council; Stuart Brooks, University of Western Sydney; Olivia Kidon, Penrith City Council; Allison Kyriakakis, Penrith City Council; Julie-Anne Downie, Nepean Blue Mountains Local Area Health District – Needle and Syringe Program; Richard Cox, Penrith Local Area Command; Viv Motbey, Penrith Local Area Command; Kylie Druett, Nepean Blue Mountains Local Area Health District – Drug and Alcohol Service; Nikhil Singh, University of Western Sydney; Daniel Cavanagh, University of Western Sydney; Antonio Glavocevic, University of Western Sydney; Allwell Dagogo, University of Western Sydney.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Jim Aitken OAM for the period 11 November 2014 to 15 December 2014 inclusive.

 

APOLOGIES

His Worship the Mayor Councillor Ross Fowler OAM; Murray Halls, Penrith City Council; Lutz Heimann, Penrith City Council; Danielle Corliss, St Marys Local Area Command; Julie Graham, Penrith Local Area Command; Louise Maher, Nepean Blue Mountains Local Area Health District; Julie Page, Nepean Blue Mountains Local Area Health District – Needle and Syringe Program; Ann King, Penrith Chamber of Commerce; Gina Field, Penrith Chamber of Commerce; Gai Hawthorn, Penrith CBD Corporation; Marlene Henry, Department of Education – Safety and Security; Glenn Cooper, University of Western Sydney; Katerina Tahija, Penrith City Council; Gregory Peters, St Marys Local Area Command; Brett McFadden, Penrith Local Area Command; Grant Healey, Penrith Local Area Command.

 

 

CONFIRMATION OF MINUTES - Penrith Community Safety Partnership Meeting - 3 September 2014

The minutes of the Penrith Community Safety Partnership Meeting of 3 September 2014 were confirmed.

 

 

DECLARATIONS OF INTEREST

 

Nil.

 

 


 

 

DELIVERY PROGRAM REPORTS

 

Outcome 4 - We have safe, vibrant places

 

1        Update on the delivery of projects under the Penrith Community Safety Plan 2013-2016

 

Walk Wise Project

Allison Kyriakakis introduced students from the University of Western Sydney (UWS) School of Computing, Engineering and Mathematics, Nikhil Singh, Daniel Cavanagh, Antonio Glavocevic and Allwell Dagogo. The students worked in partnership with the Community Safety Team to develop the Walk Wise App.

 

The students delivered a live interactive demonstration of the App, showing the functionality, features and style. The App is not yet available online.

 

Yvonne Perkins thanked the students for their efforts in creating the App and attending Council in their own time to present the completed App. Yvonne also said that this project has been a valuable opportunity for both Council and the University of Western Sydney. Allison presented the students with a small gift from Council in appreciation of their efforts.

 

White Ribbon Day

Olivia Kidon gave a Power Point presentation to provide an overview of the White Ribbon Day Twilight River Walk. The event was held on White Ribbon Day, 25 November 2014 and included a 3.5km walk from Weir Reserve to Tench Reserve, Penrith.

 

The event was well-attended with approximately 400 people participating. It is likely that this was due to increased advertising efforts and holding the walk at twilight, outside of normal working hours.

 

His Worship the Mayor, Councillor Ross Fowler OAM and Genelle Warne, Blacktown Domestic Violence Liaison Officer and Penrith resident gave speeches on the significance of White Ribbon Day. White Ribbon Ambassador, Phil Gould also gave a speech and led the White Ribbon Oath.

 

Council’s Communications Team put together a short video of the event which is available to view on YouTube.

 

Olivia advised that a debrief was held with Council staff discussing what worked well and what could be improved on for  next year’s event. Feedback or suggestions are welcome by contacting the Community Safety Team.

 

Councillor Karen McKeown said that the event was very successful and congratulated everyone involved. Councillor Karen McKeown suggested that next year a theme involving men and women in uniform could be considered due to the important role that police and emergency services play in responding to domestic and family violence

 

Reclaim the Night

Tracy Leahy advised that the Nepean Domestic Violence Network (NDVN) was successful in receiving funding under the ClubGRANTS funding program to hold the first Reclaim the Night event for the region on Friday 31 October 2014.

 

The walk commenced at Penrith Railway Station and concluded in the Mondo with speeches, performances and children’s activities. It was a successful event with approximately 160 people participating.

 

Outback Steakhouse

Tracy advised that the Outback Steakhouse held a Christmas Luncheon on 3 December 2014 in partnership with the NDVN for women and their children that have experienced domestic violence. There were approximately 50 women and 30 children that attended the lunch.

 

The NDVN would like to thank Penrith City Council staff for the donations received for the women’s gift packs.

 

 

Community Safety Projects 2015

Olivia advised that Community Safety staff have been invited to participate in a workshop hosted by the Designing out Crime Centre at the University of Technology Sydney (UTS) on 11 December 2014. Participating councils are required to submit a local crime problem or issue that may be suitable for design students to assist with through innovative and practical design solutions. Castlereagh Cemetery has been put forward for consideration as a heritage site that continues to experience graffiti, vandalism and antisocial behaviour, despite being fenced. If the site is selected, project work with UTS will commence in early 2015.

 

Olivia advised that the format of Partnership meetings will change slightly in 2015 to provide opportunities for guest speakers to present information and projects of relevance to the Partnership. Suggestions for topics of interest and guest speakers are welcome.

 

Community Safety will be translating a number of domestic and family violence resources into other languages. This is an action in the current Community Safety Plan to have domestic and family violence resources more accessible. Other Community Safety resources will also be translated.

 

Other ongoing projects will continue to be implemented in 2015 as outlined by the Penrith Community Safety Plan 2013-2016.

 

 

RECOMMENDED that the information contained in the report on Update on the delivery of projects under the Penrith Community Safety Plan 2013 - 2016 be received.

 

 

 

 

Regular Items

 

A)      Penrith Local Area Command Crime Statistics

 

Richard Cox advised that there have been numerous fires in the Lemongrove area.

 

Steal from motor vehicles have increased from the last quarter.

 

Steal from persons is a crime category of concern and an operation is in place to advise shoppers about leaving their wallets and handbags unattended, particularly during the busy Christmas period.

 

Break and enters have remained steady and assaults have trended down over the last period.

 

B)   St Marys Local Area Command Crime Statistics

 

Barry Vincent advised that the Penrith Local Area Command is still experiencing problems with steal from motor vehicles. Valuable items are still being locked in vehicles.

 

Steal from retail is also up, possibly due to more detection by loss prevention officers across a number of stores.

 

‘Operation Enough’ has also been running targeting drugs and antisocial behaviour.

 

The Methadone Clinic in Queen Street, St Marys has also been relocated. Councillor Karen McKeown asked if this has had any noted impacts. It was advised that it was difficult to identify any impacts with reference to crime data.

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 4.30pm.

 

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Penrith Community Safety Partnership meeting held on 3 December, 2014 be adopted.

 

 

 


Ordinary Meeting                                                                                             2 February 2015

 

REPORT AND RECOMMENDATIONS OF THE
 Access Committee MEETING

HELD ON 10 December, 2014

 

 

 

PRESENT

Councillor Jackie Greenow OAM (Chair), Councillor Marcus Cornish, David Currie, Emma Husar, Councillor Michelle Tormey, Councillor Tricia Hitchen, Michael Morris (arrived 6.00pm).

 

IN ATTENDANCE

Ben Felten – Disability Access Officer, Joe Ibbitson – Community Programs Coordinator, Robyn Brookes – Disability Services Officer, Tracy Leahy – Community Programs Coordinator, Colin Wood – Fire Safety and Certification Coordinator, Belinda Borg – Senior Environmental Planner, Clare Aslanis – Graduate Environmental Planner, Hans Meijer – City Works Manager, Graham Howe – Building Projects Coordinator, Paul Lemm – Development Services Manager

 

APOLOGIES

Apologies were accepted from Farah Madon, Erich Weller, Denise Heath and Carole Grayson.

 

Councillor Jackie Greenow OAM welcomed Paul Lemm to the Access Committee meeting.

 

CONFIRMATION OF MINUTES - Access Committee Meeting - 8 October 2014

The minutes of the Access Committee Meeting of 8 October 2014 were confirmed.

 

DECLARATIONS OF INTEREST

 

Nil.

 

DELIVERY PROGRAM REPORTS

 

Outcome 2 - We plan for our future growth

 

1        Development Applications referred to the Access Committee                                   

 

DA14/1111      Four Storey Multideck Carpark, Ground Floor Retail Premises, Eight Storey Serviced Apartment Building, Western Extension of Ransley Street, Penrith

 

Belinda Borg presented the development application for a multideck carpark, retail premises and serviced apartments at Penrith Panthers Leagues Club.  The development will be constructed over the existing carpark and located west of the iFly.

 

Stage 1 comprises demolition work, extension of Ransley Street, construction of a multideck carpark providing 527 parking spaces, ground floor retail premises and landscaping and public domain works.

 

Stage 2 comprises demolition work, alterations to the carpark reducing the carpark spaces to 479, construction of the serviced apartment building comprising 83 apartments, ground floor retail premises and further landscape and public domain works.

 

Issues discussed by the Committee included:

 

·    Appreciation of the Committee’s previous suggestions being incorporated in the application

·    Path of travel from Panthers to the Penrith CBD

·    Provision of further accessible parking spaces

·    Policing of the carpark

·    Condition on the development consent that requires the accessible parking spaces be used for their intended purpose

·    Pedestrian link from building to carpark.

 

RECOMMENDED that the information contained in the report on Development Applications referred to the Access Committee be received.

 

Belinda Borg left the meeting at 5.46pm.

 

DA14/1209      Proposed Multi-Storey Seniors Living Development with residential aged care facility and independent living units

 

Clare Aslanis advised that the development application is for 100 residential aged care units and 48 independent living units, onsite parking and associated landscaping.  The development comprises separate buildings – a three-storey building containing the 100 bed residential aged care and four three-storey buildings containing the 48 independent living units.  Other facilities included in the development are a chapel, café, men’s shed, administration, medical consultancy rooms, a basement carpark providing 89 spaces including four accessible spaces, a community centre, a staff carpark, and a 10 space visitor carpark with two accessible spaces.

 

Issues discussed by the Committee included:

 

·    Drop off points

·    Concern regarding safety if parking on Empire Circuit

·    Insufficient number of carpark spaces in the proposal

·    Accessibility for mobility scooters

·    Suggestion to condition visitor’s carpark so that staff do not park there

·    Parking for visiting doctors

·    Proximity to the railway station

·    A traffic analysis to be undertaken

·    Issues in relation to shift work and overlap of staff with regard to parking

·    Turning circle for buses.

 

Michael Morris arrived at the meeting at 6.00pm.

 

Councillor Marcus Cornish wished everyone a Merry Christmas and left the meeting at 6.05pm.

 

 

 

 

RECOMMENDED

That:

 

1.   The information contained in the report on Development Applications referred to the Access Committee be received.

 

2.   Council investigate all the issues raised regarding parking for the proposed Multi-Storey Seniors Living Development.

 

Emma Husar left the meeting at 6.16pm.

 

Clare Aslansis left the meeting at 6.18pm.

 

Outcome 6 - We're healthy and share strong community spirit

 

2         Penrith Inclusion Plan - People with Disability 2009-2013 - Final Progress Report

Joe Ibbitson presented the Penrith Inclusion Plan – People with Disability 2009-2013 Final Progress report. 

 

There are 84 actions in the plan designed to assist Council and Penrith to be more inclusive and accessible for people with a disability.  The attachment to the report provides comments on the status of the actions and strategies identified in the plan.  Some of the major highlights and key achievements are provided in the report.  Many actions are completed and some are ongoing.

 

Joe Ibbitson advised that recently he was invited to attend the Disability Action Planning Guidelines Workshop.  This was in recognition for leadership in this area and to provide input into the new guidelines.

 

Joe Ibbitson advised that a new Penrith Disability Inclusion Action Plan would be drafted after the guidelines have been finalised in early 2015.

 

David Currie congratulated Council and staff on the Penrith Inclusion Plan – People with Disability 2009-2013 which changed the culture of Council, staff and the community. 

 

Councillor Tricia Hitchen congratulated Joe Ibbitson on being the driving force behind the Access Committee.  Joe Ibbitson acknowledged Sue Gorst who put the report together.

 

Councillor Jackie Greenow OAM also thanked the Access Committee for their contribution towards inclusion and access in the community.

 

RECOMMENDED

 

That:

 

1.   The information contained in the report on Penrith Inclusion Plan - People with Disability 2009-2013 - Final Progress Report be received.

 

2.   Council be congratulated on the Penrith Inclusion Plan – People with Disability 2009-2013 and its leadership on disability and inclusion in the community.

 


 

 

3        Creating Liveable Communities Competition - All Welcome                                       

Robyn Brookes presented the report which details the proposed submission to the Creating Liveable Communities Competition.  Council’s application is for a revival of the All Welcome project.  The closing date for submissions is 12 December 2014.

 

Joe Ibbitson advised that the competition is an opportunity to develop and enhance Council’s All Welcome initiative.  Council is requesting $45,000 to $50,000.  If successful this could provide improvements to 10-15 shop entrances in the CBD over the next 18 months.  Council will partner with the CBD Corporation Business Improvement Program for this project.

 

RECOMMENDED

 

That:

 

1.    The information contained in the report on Creating Liveable Communities Competition - All Welcome be received.

2.    The Committee support the proposal to make a Council submission to the Creating Liveable Communities Competition to build on the All Welcome initiative.

 

Councillor Tricia Hitchen left the meeting at 6.35pm.

 

GENERAL BUSINESS

 

GB 1          Pool Safety        

Michael Morris commended Colin Wood and his team on their work around pool safety including inflatable and portable pools.

 

Colin Wood advised of the pool safety posters and magnets produced by Council.

 

GB 2          St Marys Rugby League Club     

Colin Wood referred to an item from the October Access Committee meeting regarding St Marys Rugby League Club.  He was pleased to advise that the Club has agreed to install an adult change table.  The bridal change room has been removed and an adult change table will be provided on the first floor.

 

GB 3          Motorcycle Blind Land Speed Record Attempt/In Sight of Dreams Foundation       

Ben Felten advised that he would be filming a documentary on 11 December 2014 about his motorcycle blind land speed record attempt.  Another record attempt will be made in September next year.

 

Ben Felten advised that he is establishing the In Sight of Dreams Foundation, which will be launched at Eastern Creek in February 2015.  The Foundation will create opportunities for people with a disability and those from a disadvantaged background to enjoy a driving experience.

 

GB 4          No Boundaries Art Group Christmas Card  

Robyn Brookes presented the Christmas card produced by the No Boundaries Art Group.  The cards will be sold outside Council on 11 December 2014 and also at the reception desk at Panthers.

 

 

GB 5          International Day of People with Disability  

Joe Ibbitson gave a brief overview of the successful International Day of People with Disability held at the Joan Sutherland Performing Arts Centre on 3 December 2014.

 

GB 6          Creating Accessible Documents Training   

Joe Ibbitson advised that another Accessible Content Writing training session in Microsoft Word was held at Council on 5 December 2014.

 

GB 7          Building Accessibility into your Events Training 

Joe Ibbitson advised of the Building Accessibility into your Events Workshop on 18 December 2014 run by the NSW Department of Premier and Cabinet.

 

 

Councillor Jackie Greenow OAM thanked Tracy Leahy for attending the Access Committee meetings as Acting Community and Cultural Development Manager while Erich Weller was on leave.  Councillor Jackie Greenow OAM also thanked Paul Lemm for attending the meeting.

 

Councillor Jackie Greenow OAM then wished everyone a Merry Christmas and a Happy New Year.

 

 

 

 

There being no further business the Chairperson declared the meeting closed, the time being 6.45pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 10 December, 2014 be adopted.

 

 

  



DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

  

Outcome 4 - We have safe, vibrant places

 

1        Denver Road Reserve, St Clair - Proposed naming as "Bill & Eva Martin Reserve"        1

 

2        Proposed Permanent Closure of Part Station Lane, Penrith at Nos. 101-107 Station Street, Penrith                                                                                                                                             3

 

 

Outcome 5 - We care about our environment

 

3        Council successful in receiving Building Resilience to Climate Change grant funding     9

 

4        Tender Reference RFT 14/15-13 Kingswood Park Rehabilitation Project, North Penrith 11

 

 

Outcome 6 - We're healthy and share strong community spirit

 

5        Licence Agreement  - Penrith Rugby Union Club's Use of Lot 91 D.P. 601050, Andrews Road                                                                                                                                             19

 

6        Donations to Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Interstate and Overseas Travel                                                                                        21

 

7        Jessica Fox Sponsorship Request and Penrith City Ambassador Program                   26

 

8        'Live' Sites                                                                                                                         29

 

 

Outcome 7 - We have confidence in our Council

 

9        2015 Australian Local Government Women's Association NSW Annual State Conference        35

 

10      Code of Meeting Practice                                                                                                37

 

11      Tender Reference 14/15-11, Provision of Power and Data Cabling in the Civic Centre 39

 

12      Council Polls                                                                                                                     44

 

13      Summary of Investments & Banking for the period 1 December 2014 to 31 December 2014    47

 

 


 

 

Outcome 1 - We can work close to home

 

 

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Outcome 2 - We plan for our future growth

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

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Outcome 3 - We can get around the City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

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Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                                Page

 

1        Denver Road Reserve, St Clair - Proposed naming as "Bill & Eva Martin Reserve"        1

 

2        Proposed Permanent Closure of Part Station Lane, Penrith at Nos. 101-107 Station Street, Penrith                                                                                                                                             3

 

 

 

 



Ordinary Meeting                                                                                             2 February 2015

 

 

 

1

Denver Road Reserve, St Clair - Proposed naming as "Bill & Eva Martin Reserve"   

 

Compiled by:               Matthew Morris, Parks Program Co-ordinator

Authorised by:            John Gordon, Parks Manager  

 

Outcome

We have safe, vibrant places

Strategy

Improve our public spaces and places

Service Activity

Manage and maintain the City's sports grounds, parks and open space

      

 

Executive Summary

The purpose of this report is to allow Council’s consideration of the naming for the reserve bounded by Denver Road and Colorado Drive, St Clair as ‘Bill & Eva Martin Reserve’. The report is presented in response to a petition received by Council. The report recommends that the information be received and that an application be made to the Geographical Names Board for their consideration.

Background

In recognition of the contribution of the Martin family in the immediate area of St Clair, a request has been received for the reserve to be formally named in their memory. The Martin family had a long history of operating a riding school from the site, and played an active role in supporting the general community through their riding activities and sponsorship of many public events. The request seeks to have the reserve bounded by Denver Road and Colorado Drive, St Clair, formally named ‘Bill & Eva Martin Reserve’.

 

The land is owned and maintained by Council, whilst a range of upgrades have recently been completed including a new playground and fitness equipment. The reserve is currently not named and is simply known as Denver Road Reserve, being named after the adjoining road.

 

Council’s Naming of Parks & Reserves Policy (adopted by Council at its Ordinary Meeting of 6 August 2012), is in line with the Geographical Names Board (GNB) guidelines that require that naming proposals meet the following criteria:

·    The use of a person’s name for park names should normally only be given posthumously;

·    Names of Aboriginal origin or with an historical background are preferred;

·    Council agrees to the proposed name;

·    If considered appropriate, the names of eminent persons may be perpetuated, particularly those of early explorers, settlers, naturalists.

 

Once an application for naming is submitted to the GNB, the remaining process involves a number of steps, including the public exhibition of the proposed naming. The entire process generally takes eight to ten months.

 

Proposed Name

At 20, William (Bill) George Martin went to World War1 as a machine gunner, during which time he was awarded the Military Medal for bravery at Lone Pine. He was later transferred to ordinance.

 

Bill put back his age by 6 years and enlisted in the army for WW2. He claimed to be 39 years and 11 months. His real age was not detected and Bill qualified for overseas service by 1 month following which Bill was attached to the field workshop company in North Africa for 2.5 years.

 

After his discharge, he was a foundation member of the St Marys RSL sub branch, along with such people as Brian King, a former Mayor of Penrith City Council. On 19 August 1963, the National headquarters of the RSL made Bill a life member. Eva Martin, his wife, was also honoured for her service through the Women’s Auxiliary.

 

Following WW1 Bill applied for, and was granted, a 52 acre parcel of land. The house he built was located where the main building of Clairgate Public School stands today.

 

On the property, he and his wife Eva established “The Park Riding School”, opening for business in 1926. Bill and Eva ran the riding school daily as well as offering accommodation for weekend riders.

 

Whilst Bill was away during WWII, Eva continued to run the riding school which stayed in operation until the late 1960’s or early 70’s. It is understood that during the operation of the riding school thousands of children visited the school and participated in the programs run by the Martins. 

 

Local children knew of, and referred to Bill and Eva as “Uncle Bill” and “Aunty Eva”.

 

To support the request for the naming, a petition was signed and supplied, containing 32 signatures, along with historical photos, and a letter of support from the St Marys RSL Sub Branch.

 

Further, as part of the assessment process in considering the naming proposal, contact was made with Mrs Norma Thorburn, a long term local resident in St Marys, who provided supporting comments in relation to the Martins and their contribution to the community through their operation of the riding school while supporting local public events.

 

Conclusion

Given the community contribution made by Bill & Eva Martin to the St Clair area and, more broadly, the Penrith local government area it is considered appropriate that this public reserve be named in their honour.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Denver Road Reserve, St Clair - Proposed naming as "Bill & Eva Martin Reserve" be received.

2.    Council endorse the naming of the reserve between Denver Road and Colorado Drive, St Clair as the ‘Bill & Eva Martin Reserve’ and make application to the Geographical Names Board for their consideration.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             2 February 2015

 

 

 

2

Proposed Permanent Closure of Part Station Lane, Penrith at Nos. 101-107 Station Street, Penrith   

 

Compiled by:               Colin Cordrey, Property Co-ordinator

Authorised by:            Chris Moulang, Property Development Manager  

 

Outcome

We have safe, vibrant places

Strategy

Grow and revitalise our centres and neighbourhoods

Service Activity

Utilise Council's property portfolio to stimulate growth and development opportunities in the City

      

 

Executive Summary

Council resolved on 29 April 2013 to submit an application to NSW Trade and Investment,

(Crown Lands) for the permanent closure of part of Station Lane, Penrith located at Nos. 101-107 Station Street, Penrith.

 

Council resolved on 28 April 2014, following the full consultation process, to proceed with the application to NSW Trade and Investment for permanent closure of part of Station Lane.

 

Council also resolved that, upon closure the land be classified as “operational” and be consolidated with Council’s adjoining holdings. This part of Station Lane is a paper road and forms part of the Union Road car park.

 

Approval of the closure has been provided by NSW Trade and Investment (Crown Lands).  Upon approval to apply the Common Seal of Council, a plan of survey can be lodged with the Office of Land and Property Information in order to receive a registered Certificate of Title.

 

The Common Seal of Penrith City Council is required to be affixed to the survey plan prior to lodgement and registration with the Office of Land and Property Information.

Background

Council resolved on 29 April 2013 to submit an application to NSW Trade and Investment,

(Crown Lands) for the permanent closure of part of Station Lane, Penrith at Nos. 101-107

Station Street, Penrith.

 

The subject road is an unused "paper road" within the public car park bounded by Union Lane, Union Road and Station Street.

 

Council further resolved on 28 April 2014, following the full consultation process, to proceed with the application to NSW Trade and Investment for permanent closure of part Station Lane and that upon closure, the land was to be classified “operational’.

 

The site has been identified as suitable for re-development within the Penrith Progression and has been discussed with other levels of government as a potential development site for the Government Property NSW Sport and Recreation Request for Proposal. In preparation for the future re-development, action was taken to permanently close the subject road.

 

In accordance with the resolution, an application was made to NSW Trade and Investment (Crown Lands) to close the road.

 

The application has now been approved and survey plans have been prepared for lodgement and registration with the Office of Land and Property Information.

 

Upon registration of the plan, a Certificate of Title will be issued for the land.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Proposed Permanent Closure of Part Station Lane, Penrith at Nos. 101-107 Station Street, Penrith be received.

2.    Council resolve to affix the Common Seal of Penrith City Council to the survey plan identifying the land prior to lodgement with the Office of Land and Property Information and issue of a Certificate of Title.

3.    Upon issue of a Certificate of Title to the land, the land be classified “operational”.

 

 

ATTACHMENTS/APPENDICES

1.  

Station Lane Locality Plan

1 Page

Appendix

  


Ordinary Meeting                                                                                                           2 February 2015

Appendix 1 - Station Lane Locality Plan

 

PDF Creator

 


 

 

 

 

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Outcome 5 - We care about our environment

 

Item                                                                                                                                                Page

 

3        Council successful in receiving Building Resilience to Climate Change grant funding     9

 

4        Tender Reference RFT 14/15-13 Kingswood Park Rehabilitation Project, North Penrith 11

 

 

 

 



Ordinary Meeting                                                                                             2 February 2015

 

 

 

3

Council successful in receiving Building Resilience to Climate Change grant funding   

 

Compiled by:               Carmel Hamilton, Sustainability Co-ordinator

Jenny  Guice, Senior Sustainability Planner

Authorised by:            Fiona Plesman, Organisational Performance and Development Manager  

 

Outcome

We care for our environment

Strategy

Minimise risks to our community form natural disasters

Service Activity

Identify opportunities to respond to a changing climate

      

 

Executive Summary

Penrith City Council has received advice that it has been successful in an application for $67,000 in grant funding under the State Government’s Building Resilience to Climate Change program.  Funding will be provided to undertake the project Adapting to urban heat events - a Western Sydney and Inner West analysis in partnership with Leichhardt Council and the University of Technology’s Institute for Sustainable Futures (ISF).

 

The report recommends that the information contained in the report be received and that Council endorse the acceptance of $67,000 grant funding.

Background

In September 2014 Council submitted an application for $67,000 in funding under the Building Resilience to Climate Change grant program. This program is a partnership between Local Government NSW, the NSW Office of Environment and Heritage and the NSW Environmental Trust. The application for funding was made in conjunction with ISF and Leichhardt Council, with Penrith City Council the lead partner.

Project Details

This grant will be used to fund research undertaken by the ISF and the findings will directly inform the development of a draft Cooling the City Strategy, due for completion in the current financial year. The funds will be used to expand on research that is currently underway to provide a more complete picture of heat vulnerability within the local government area, and identify potential opportunities to address heat.

 

The funds will be used to undertake heat mapping within four priority areas within the City by mapping surface temperature, vegetation, and selected infrastructure. This stage will also assess potential risk based on the co-location of heat, vulnerable community groups and community movements.

 

Adaptive capacity will also be assessed within these hot spots to determine how and why communities may be at risk. This will explore the best options for addressing urban heat at these locations.

 

Finally, the impact and capacity for change in Western Sydney and the Inner West will be compared as two areas within Sydney with contrasting demographics and land surface cover. The cross-regional findings represent the breadth of issues facing most local government areas and will offer opportunities for shared learnings across Sydney.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Council successful in receiving Building Resilience to Climate Change grant funding be received.

2.    Council endorse the acceptance of $67,000 in grant funding.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             2 February 2015

 

 

 

4

Tender Reference RFT 14/15-13 Kingswood Park Rehabilitation Project, North Penrith   

 

Compiled by:               Janet Rannard, Bushland Management Officer

Authorised by:            John Gordon, Parks Manager  

 

Outcome

We care for our environment

Strategy

Protect and improve our natural areas, the Nepean River and other waterways

Service Activity

Manage and maintain Council owned natural areas

      

 

Executive Summary

A  tender (RFT 14/15-13) for the supply of  Bushland Rehabilitation Services at Kingswood Park was advertised in the Western Weekender on 27 October 2014 and in the Sydney Morning Herald on 28 October 2014 with the tender closing on 19 November 2014. There were ten responses to the tender from Bushland Management companies.

 

Council was advised at the Ordinary Meeting of 25 August 2014 of a successful grant funding application to the value of $80,000 from the Environmental Trust (NSW) for the ‘Kingswood Park Rehabilitation, North Penrith’ project. Council will partner the Environmental Trust in this project providing a financial contribution of $60,000 over a three year period. The total available project budget is $140,000.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Total Earth Care Pty Ltd for the amount of $91,318 be accepted as the successful tender for the Kingswood Park Bushland Rehabilitation project. Under the terms of the Environmental Trust Grant there is no requirement for matching funding and as such any savings will be returned to Council’s Grant Reserve.

Background

Kingswood Park, North Penrith contains a considerable remnant of the critically endangered Cumberland Plain Woodland.  This vegetation community has been reduced throughout western Sydney as a result of European settlement and urban expansion. However, this area has become degraded due to illegal entry of vehicles causing erosion on the northern slopes. This activity has encouraged the entry of noxious and environmental weeds, rubbish dumping and steep gullies.

 

Council was successful in applying for an Environmental Trust grant of $80,000 over three years towards the rehabilitation of the identified areas of remnant bushland in Kingswood Park. In support of the grant application  Council has committed $60,000 in funding over the three year period. Works to be undertaken include rehabilitating degraded areas, closing unnecessary tracks, weed control and revegetation. An adjacent regionally significant wetland area will also have some weed control undertaken.

 

The project will ultimately improve the resilience (for flora and fauna) of this section of Cumberland Plain Woodland and the adjacent wetland and increase their extent through bush regeneration, revegetation and associated activities.

 

The scope of tendered works for the ‘Kingswood Park Rehabilitation, North Penrith’ project requires a suitably qualified company to undertake a range of works including -

 

-     Erosion control works

-     Track restoration

-     Bush regeneration, primary and secondary weeding

-     Revegetation by the installation of tubestock or direct seeding and

-     Monitoring and reporting

 

Tender Evaluation Panel

The Tender Evaluation Panel consisted of Michael Doggett (Supply Co-ordinator), Janet Rannard (Bushland Management Officer) and Tim Gowing (Senior Water Management Officer) and John Gordon (City Parks Manager).

 

Tender Evaluation Criteria

The selection criteria advertised and used in selecting the successful tenderer were:

 

Company Information 

·   Conflict of Interest

·   Insurance

·   Instrument of Agreement

·   Company Profile

·   Statement of Conformance

Scope of Requirements

·    Demonstrated Ability

·    Technical Requirements

·    Project Completion Times

·    Applicable Standards

·    Critical Assumptions

Cost/Price Category

·    Project Cost

·    Provisional Sums

Business Category

·    Financial Viability

·    Employee Record

·    Business Record

Management and Administration

·    Company Resources

·    Support Systems

·    Quality of Product/Service

·    Work Health & Safety

 

 

Summary of Tenders Received

A total of 10 tenders were received by the closing date of the advertised tender and are listed below in alphabetical order:

Name

Business Address

Owners/Directors

The Bush Doctor (NSW) Pty Ltd

18A Lalor Drive

Shane and Samantha Grundy

 

Springwood NSW 2777

 

Dragonfly Environmental Pty Ltd

1/33 Avalon Parade 

Andre Olson and Mia Dalby-Ball

 

Avalon NSW 2107

 

Earth Repair & Restoration Pty Ltd

7 Worsley Street  

Christopher Brogan

 

East Hills  NSW  2213

 

Greening Australia (NSW) Ltd

Level 1, 1 Smail St  

Brendan Foran

 

Ultimo NSW 2007

 

Muru Mittigar

89-151 Old Castlereagh Road

Tim Withers

 

Castlereagh NSW 2749

 

National Trust (NSW)

Watson Road  NSW 2001

President - Ian Carroll

 

Observatory Hill NSW 2001

 

Toolijooa Pty Ltd

Unit 1/26-30 Tepko Road 

Stephen Anstey

 

Terrey Hills NSW 2084

 

Total Earth Care Pty Ltd

5/1 Vuko Place 

Andrew & Penny McGahey

 

Warriewood NSW 2102

 

Ecohort Pty Ltd

40 Bannerman Road 

Edgar Freimanis

 

Glenhaven NSW 2156

 

Swetha International

Suite 23, 12 Railway Parade 

Praveen Challa

 

Burwood NSW 2134

 

 

Tenderers were requested to complete a price schedule, including a lump sum for the identified works. The lump sums submitted are summarised in the table below -

Lump Sum Price

Tenderer

Amount

Total Earth Care Pty Ltd

$91,318

Muru Mittigar

$111,856

Earth Repair & Restoration Pty Ltd

$120,826.25

Toolijooa Pty Ltd

$127,208.09

Dragonfly Environmental Pty Ltd

$129,530

The Bush Doctor (NSW) Pty Ltd

$136,597.42

Greening Australia (NSW) Ltd

$139,326

National Trust (NSW)

$140,000

Ecohort Pty Ltd

$168,595.34

Swetha International

No price submitted

Evaluation of Tender Submissions

The tender submitted by Swetha International did not conform as a cost schedule was not included.

 

The tender submitted by Ecohort Pty was in a price range that exceeded the available budget. The Tender Evaluation Panel was of the opinion that there was no advantage to pursue this tender if there was a suitable tender within the available cost range.

 

The remaining eight tenders were within the available budget and their tenders were assessed in detail against the evaluation criteria. Consideration was also given to the tenderer’s price schedules and on the demonstrated competency in the technical aspects of the tender.

 

Earth Repair and Restoration’s submission included erosion control measures that were considered inappropriate (e.g. timber and clay fill with little additional information). Greening Australia’s submission did not include a recontouring plan, and did not include a specific weed control or revegetation methodology. Muru Mittigar’s submission indicated no prior knowledge of recontouring works. Toolijooa’s submission stated that they did not have the necessary background required to develop a rehabilitation plan and that they would hire a consultant. These four tenders were not further assessed.

 

Two tenderers were asked for additional information with regard to the location where they would be undertaking the erosion control works and their subcontractors’ experience. Dragonfly Environmental Pty Ltd provided additional detail indicating that they would be undertaking erosion control works in an area not specified in the tender documentation. The National Trust, when asked for more details about their sub contractor’s previous experience with undertaking erosion control works, ‘due to technical issues’, chose to withdraw their tender.

 

Following this evaluation, two tenderers were shortlisted for further consideration.

 

Short Listed Tenderers

The two tenderers remaining (The Bush Doctor and Total Earth Care Pty Ltd) were invited for interviews. They were asked to clarify the exact area where they would be undertaking the recontouring work, to provide evidence of previous works completed either by their subcontractor or by their company with regard to Recontouring works, their rationale with regard to their costing for recontouring, monitoring, reporting and the revegetation elements of their submissions. Additionally they were asked if they would be willing to reallocate any unused hours to other work components.

 

A representative from the Bush Doctor indicated that the majority of their recontouring works would not be within the area indicated on their aerial provided with the Request for Tender. The Bush Doctor considered that the area in question may only need one day’s work to ameliorate the erosion control issues. The Bush Doctor demonstrated a working relationship with his preferred subcontractor who can undertake earthworks with empathy to environmental conditions. The Tender Evaluation Panel considered that responses provided did not address all of the issues raised.

 

Total Earth Care Pty Ltd. provided a portfolio of their previous works, additional references, project experience and gully treatment measures. They presented in a professional and competent manner. Total Earth Care was able to demonstrate compliance with all aspects of the tender evaluation criteria and was able to clearly define their erosion control methodology on the subject site. Total Earth Care has its own excavators and operators who have experience working in environmentally sensitive areas.

Evaluation of the Preferred Tender

Following an assessment of the response to tender, and after interviewing Total Earth Care Pty Ltd, the Tender Evaluation Panel was of the opinion that Total Earth Care Pty Ltd would be capable of undertaking the defined scope of works at Kingswood Park, North Penrith. Total Earth Care’s cost within their submission is also the lowest price submitted. The Panel unanimously agreed to have a financial check and reference checks undertaken

 

The reference checks were undertaken by Council’s Bushland Management Officer. Three referees were telephoned. All indicated that track maintenance (including jute matting) and minor construction (to reduce erosion) had been successfully completed by Total Earth Care. They were satisfied with the company’s weed control, revegetation, monitoring and reporting works. One company was also satisfied with works undertaken on a stormwater outlet and with associated bank stabilisation works.

 

Total Earth Care Pty Ltd is a Sydney based Bush Regeneration Company that commenced in 1991 which specialises in bush regeneration projects such as the works required as part of this tender. In their tender, Total Earth Care Pty Ltd has demonstrated that they have appropriate experience in undertaking similar projects for local councils. They have successfully completed a number of similar projects in Western Sydney. They have well documented work health and safety management, environmental management and have provided a detailed project methodology to meet the objectives of the project.

 

The recommended company, Total Earth Care Pty Ltd, was selected based on their:-

 

1)   Compliance with the tender evaluation criteria,

2)   Demonstrated ability to meet Council’s requirements

3)   Proposed methodology

4)   Competitive price for the services offered.

 

 

Acting Financial Services Manager’s Comment

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Total Earth Care Pty Ltd. These checks were completed by Corporate Scorecard Pty Ltd and have been reviewed by Financial Services.  While Total Earth Care Pty Ltd received a marginal rating by Corporate Scorecard Pty Ltd, Council officers have concluded that given the value and nature of the contract that this rating has no significant impact on the ability of the company to perform the works described.

 

As previously adopted at Council’s Ordinary meeting on 25 August 2014 the total funding for this project is $140,000 over a 3 year period. These works can be accommodated within this available budget. Under the terms of the Environmental Trust Grant there is no requirement for matching funding and as such any savings will be returned to Council’s Grant Reserve.

 

Tender Advisory Group Comments

The Tender Advisory Group (TAG) consisting of the Chief Governance Officer, Stephen Britten and the Senior Governance Officer, Glenn Schuil met to consider the tender for the Kingswood Park Rehabilitation Project, North Penrith. The TAG supports the process and the recommendations contained within the Report.

 

Conclusion

Based on the assessment undertaken Total Earth Care Pty Ltd have shown a comprehensive understanding of the project and required scope of work which is reflected in their methodology and overall Tender submission. They have substantial experience in work of the nature described for both of the Cumberland Plain Vegetation and for the wetland as well as the general requirements of the Tender, demonstrating a proven track record of successfully completed projects.

 

On this basis it is recommended that Council accept the tender price of $91,318 (excluding GST) as submitted by Total Earth Care Pty Ltd to undertake bushland rehabilitation works at Kingswood Park.

 

It should be noted that the tendered price is significantly less that the available budget of $140,000 ($80,000 Environmental Trust Grant, $60,000 Council Grant Reserve). Under the terms of the Environmental Trust Grant there is no requirement for matching funding. Accordingly any identified savings following the completion of this project will be returned to Council’s Grants Reserve.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference RFT 14/15-13 Kingswood Park Rehabilitation Project, North Penrith be received.

2.    The tender from Total Earth Care Pty Ltd for the sum of $91,318 (excluding GST) be accepted for the Kingswood Park Rehabilitation project.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 6 - We're healthy and share strong community spirit

 

Item                                                                                                                                                Page

 

5        Licence Agreement  - Penrith Rugby Union Club's Use of Lot 91 D.P. 601050, Andrews Road                                                                                                                                            19

 

6        Donations to Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Interstate and Overseas Travel                                                                                        21

 

7        Jessica Fox Sponsorship Request and Penrith City Ambassador Program                   26

 

8        'Live' Sites                                                                                                                         29

 

 

 

 

 

 



Ordinary Meeting                                                                                             2 February 2015

 

 

 

5

Licence Agreement  - Penrith Rugby Union Club's Use of Lot 91 D.P. 601050, Andrews Road   

 

Compiled by:               Andrew Robinson, Recreation Manager

Virginia Tuckerman, Recreation Co-ordinator

Authorised by:            Hans Meijer, Acting Executive Manager - City Assets   

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Provide and maintain sport and recreation facilities that meet community needs

      

 

Executive Summary

This report identifies that after a period of public notification in accordance with the requirements of the terms of s.47A, and process outlined in s.47, of the Local Government Act 1993, no representations were received regarding the draft licence agreement with Penrith Rugby Union Club for occupation of the land identified as Lot 91 D.P. 601050, Andrews Road, for the purpose of playing, training and administration of Rugby Union.

 

This report recommends that the licence agreement be signed and authority to execute the licence agreement be given to Council’s Recreation Manager.

Background

At Council’s Policy Review Committee meeting on Monday 11 August 2014 a report regarding ‘Lease Arrangements – Nepean District Tennis Association, Penrith Cricket Club, Penrith Rugby Union Football Club’ was presented, to which the draft licence agreement for use of Lot 91 D.P 601050, Andrews Road, by Penrith Rugby Union Club was attached. One of the Council resolutions in relation to the report was that:

 

The draft licence agreement for use of Andrews Road Sportsground by Penrith Rugby Union Football Club is advertised in accordance with the terms of s.47A of the Local Government Act 1993 with a further report to be presented to Council.

 

Current Situation

The Local Government Act 1993 s.47A requires that, if a licence does not exceed 5 years (which in this case it does not), then it needs to be advertised in accordance with the notification procedures outlined in s.47, stated as:

 

(a)     give public notice of the proposal, and

(b)     exhibit notice of the proposal on the land to which the proposal relates, and

(c)     give notice of the proposal to such persons as appear to it to own or occupy the land adjoining the community land, and

(d)     give notice of the proposal to any other person, appearing to the council to be the owner or occupier of land in the vicinity of the community land, if in the opinion of the council the land the subject of the proposal is likely to form the primary focus of the person’s enjoyment of community land.

 

In response to these requirements, the public notification period of the draft licence agreement for use of Lot 91 D.P. 601050, Andrews Road, by Penrith Rugby Union Club commenced on 24 October 2014.

 

-        A public notice was placed in the Western Weekender.

-        A public notice was included on Council’s website.

-        A3 size notices were attached to the entrance signage to the Andrews Road sports complex, as well as the entrance gates to the facility.

-        423 letters were sent to neighbouring residences and businesses.

 

The information provided in the public notification communication included identification of the community land concerned; the purpose for which the land will be used under the proposed licence; the term of the proposed licence; the name of the person to whom it is proposed to grant licence; and a statement that submissions in writing may be made to the council concerning the proposal within a period, not less than 28 days, specified in the notice.

 

The public notification period concluded on 28 November 2014 and no submissions have been received.

 

Senior Legal Officer’s Comment

The process to enter into a licence agreement for use of Lot 91 D.P. 601050, Andrews Road, by Penrith Rugby Union Club is consistent with the requirements of the Local Government Act 1993.

 

The Senior Legal Officer has reviewed the licence agreement and supports the execution of the agreement.

 

Conclusion

Given that no submissions have been received it is recommended that Council execute the licence agreement for use of Lot 91 D.P. 601050, Andrews Road, by Penrith Rugby Union Club and that Council’s Recreation Manager is authorised to do this.

 

Throughout the duration of the licence agreement Council Officers will engage with Penrith Rugby Union Club to ensure that the terms of the agreement are fulfilled in the appropriate manner.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Licence Agreement  - Penrith Rugby Union Club's Use of Lot 91 D.P. 601050, Andrews Road, be received.

2.    The licence agreement be signed and authority to execute the licence agreement be granted to Council’s Recreation Manager.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             2 February 2015

 

 

 

6

Donations to Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Interstate and Overseas Travel    

 

Compiled by:               Megan Williams, Recreation Officer

Authorised by:            Andrew Robinson, Recreation Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Advocate for sport and recreation venues and services for the City

      

 

Executive Summary

The report provides information to Council about donations made to ‘amateur sportspersons and/or representatives in the fields of art, music and culture for overseas and interstate travel’ for the period of July 2014 – December 2014. In addition, this report includes results achieved by recipients of the travel assistance. The report recommends that the information be received.

Background

Penrith City Council’s Donation Policy 2.2.10 states that contributions will be made:

 

‘‘To assist amateur sportspersons and representatives in the fields of Art, Music, Culture for the purpose of encouraging participation in international or interstate events by residents of the Penrith LGA, members of clubs based in the Penrith LGA, and students of schools and educational establishments within the Penrith LGA who are representing the country if Australia or the state of New South Wales.’’

 

For the period July 2014 - December 2014 a total of $12,840 has been allocated to sixty four (64) recipients representing Australia or NSW in a range of music, culture and sports activities such as athletics, artistic skating, baseball, basketball, broomball, cross country, dance tours, dragon boat racing, ice skating, music tours, netball, Oztag, rugby league, rugby union, softball, and ten pin bowling. Thirty three (33) of the recipients travelled overseas with the remaining thirty one (31) attending interstate events.

 

The requests that Council has received and processed, in accordance with the Policy, for the period of July 2014 – December 2014 are listed below.

 

1.   Overseas Destinations ($200 NZ or $300 Overseas)

Donation $

 Recipient/Suburb

Event

Destination

Event Date

Sporting Organisation

$300.00

Braith Sakal - Werrington County

U/12's and U/13's Japan Tour

Japan

Aug-14

NSW Junior Baseball League

$300.00

Clare Fox - Blaxland (Student at Penrith High School)

International Mid-West Band and Orchestra Clinic

USA

Dec-14

NSW Public Schools Symphonic Wind Ensemble

$300.00

Costa Kousoaris - Londonderry

15th IAAF World Junior Track and Field Championships

USA

Jul-14

Athletics Australia

$600($300 each)

Dean and Emma Murphy - Cranebrook

2014 International UK Tour

United Kingdom

Jul-14

Australian Oztag Sports Association

$300.00

Dylan Clarke - Werrington County

U/12's and U/13's Japan Tour

Japan

Aug-14

NSW Junior Baseball League

$300.00

Ellis Jackson - South Penrith

IBA-Boys International Series

USA

Aug-14

NSW Junior Baseball League

$300.00

Jade Grant - Regentville

Aloha World Sevens Rugby Tournament

Hawaii

Jun-14

The Pacific Barbarians Rugby (Australia)

$300.00

Jasmine Dighton - Cambridge Gardens

15th IAAF World Junior Track and Field Championships

USA

Jul-14

Athletics Australia

$600($300 each)

Matthew and Joshua Aquilina - St Marys

U/12's and U/13's Japan Tour

Japan

Aug-14

NSW Junior Baseball League

$200.00

Kieran Hayman - St Clair

New Zealand Tour 2014

New Zealand

Sep-14

NSW Combined High Schools Sports Association

$300.00

Lachlan Penninkilampi - Glenmore Park

International Mid-West Band and Orchestra Clinic

USA

Dec-14

NSW Public Schools Symphonic Wind Ensemble

$300.00

Megan Bertenshaw - Londonderry

2014 International UK Tour

United Kingdom

Jul-14

Australian Oztag Sports Association

$300.00

Shan Brown - Glenmore Park

2014 World Broomball Championships

Japan

Nov-14

Broomball Australia

$300.00

George Dimech - Erskine Park

IDBF’s 9th Club Crew World Championships

Italy

Sep-14

Australian Dragon Boat Federation

$300.00

Sarah Easthope - Werrington

2014 School Sport Australian Football Team Tour

UK and Ireland

Jan-15

School Sport Australia

$300.00

Vanessa Ellis - Penrith

2014 World Broomball Championships

Japan

Nov-14

Broomball Australia

$600 ($300 each)

Alyssa and Tamara Flynn - Penrith

World Irish Dancing Championships

Canada

Apr-15

Australian Irish Dancing Association NSW Branch

$300.00

Declan Gray - Erskine Park

IDBF’s 9th Club Crew World championships

Italy

Sep-14

Australian Dragon Boat Federation

$600 ($300 each)

Matthew and Sarah Hellyer - Emu Plains

2014 World Broomball Championships

Japan

Nov-14

Broomball Australia

$600 ($300 each)

Matthew and Felicity Hudson - Claremont Meadows

2014 World Broomball Championships

Japan

Nov-14

Broomball Australia

$300.00

Zac Law - South Penrith

2014 World Broomball Championships

Japan

Nov-14

Broomball Australia

$300.00

Lalovi Lealaiauloto - St Clair

Aloha World Sevens Rugby Tournament

Hawaii

Jun-14

The Pacific Barbarians

$300.00

Catherine McDonald - Cranebrook

2014 World Broomball Championships

Japan

Nov-14

Broomball Australia

$300.00

Summar Richardson - St Clair

U/15 Girls Barcelona Tour

Barcelona

Nov-14

Australian Futsal Association

$300.00

Fiona Wells - Erskine Park

IDBF’s 9th Club Crew World championships

Italy

Sep-14

Australian Dragon Boat Federation

$300.00

Daniel Wong - Leonay

2014 World Broomball Championships

Japan

Nov-14

Broomball Australia

$300.00

Kirrily Wood - Werrington County

2015 Dance and the Child International

Denmark

Jul-15

Blue Mountains Aboriginal Culture & Resource Centre

300.00

Madison Higgins-Ashby - Jamisontown

Aloha World Sevens Rugby Tournament

Hawaii

Jun-14

The Pacific Barbarians Rugby (Australia)

 

2.   Interstate Destinations ($100 QLD, VIC; $150 SA, TAS; $200 WA, NT)

Donation $

 Recipient/Suburb

Event

Destination

Event Date

Sporting Organisation

$200 ($100 each)

Alicia and Jessalyn Brown - Glenmore Park

2014 Australian National Artistic Skating Championships

Queensland

Jul-14

Skate NSW

$100.00

Alison Brincat - St Clair

School Sport Australia Championships

Queensland

Aug-14

NSW Primary Schools Sports Association

$100.00

Caroline Day - Cranebrook

2014 Marie Little OAM Shield Netball Tournament

Victoria

Aug-14

Netball NSW

$100.00

Chantelle Simms - St Clair

2014 Australian National Artistic Skating Championships

Queensland

Jul-14

Skate NSW

$100.00

Charli Goldman - Emu Heights

2014 Australian National Artistic Skating Championships

Queensland

Jul-14

Skate NSW

$200 ($100 each)

Sophie and Chloe Petterson - Glenmore Park

2014 Australian National Artistic Skating Championships

Queensland

Jul-14

Skate NSW

$100.00

Dallas Austin - Cranebrook

2014 Marie Little OAM Shield Netball Tournament

Victoria

Aug-14

Netball NSW

$100.00

Janelle Crass - Glenmore Park

East Coast Challenge Cup

Queensland

Sep-14

The Greater Sydney Tenpin Bowling Association Ltd

$100.00

Jennifer Barsby - St Marys

2014 Indoor Netball Supernational Championships

Queensland

Jul-14

Indoor Netball New South Wales

$100.00

Jordan Loughlin-Smith - Cranebrook

2014 Australian National Artistic Skating Championships

Queensland

Jul-14

Skate New South Wales

$100.00

Joshua Kalwy - Glenmore Park

U16 National Championships

Victoria

Jul-14

Basketball NSW

$100.00

Kevin Achampong - St Marys

U16 National Championships

Victoria

Jul-14

Basketball NSW

$200.00

Lachlan Ryan - Werrington Downs

School Sport Australia Cross Country Championships

Western Australia

Aug-14

NSW Combined Catholic Colleges Sport Association

$100.00

Taliah Fuimaono - St Clair

School Sport Australia Championships

Victoria

Oct-14

NSW Combined Catholic Colleges Sport Association

$100.00

Tamika Spooner - St Marys

East Coast Challenge Cup

Queensland

Sep-14

The Greater Sydney Tenpin Bowling Association Ltd

$100.00

Uriah Weston - Emu Heights

2014 Marie Little OAM Shield Netball Tournament

Victoria

Aug-14

Netball NSW

$150

Georgia Britton - Claremont Meadows

2015 Australian Regional Championship

Adelaide

Jan-15

Softball NSW

200($100 each)

Kimberley and Tegan Carroll - Mt Druitt (member of Colyton/St Clair Baseball Club)

Under 17’s Girls Friendship Baseball Series Tournament

Queensland

Sep-14

Baseball NSW

$150

Cheyne Easthorpe - Cranebrook

Australian Regional Championships

Adelaide

Oct-14

Softball NSW

$150

Shahni Edwards - Colyton

School Sport Australia Championships

Tasmania

Nov-14

NSW PSSA

$150

Amber Frost - Glenmore Park

Australian Regional Championships

Adelaide

Oct-14

Softball NSW

$150

Kieran Kirk - Erskine Park

Australian All School Competition

Adelaide

Oct-14

Athletics NSW

$300 ($150 each)

Caitlin and Nicole Michels - Regentville

U19 Women’s National Fastpitch Championship

Adelaide

Jan-15

Softball NSW

$150

Georgia Murray - Penrith South

Australian Regional Championships

Adelaide

Oct-14

Softball NSW

$100

Chelsie Osaghae - St Clair

Australian Figure Skating Championships

Brisbane

Nov 14

NSW Ice Skating

$150

Melanie Ruse - South Penrith

2014 Australian All Schools Championships

Adelaide

Dec-14

Athletics NSW

$200

Emily Saunders - St Clair

2014 Junior Indoor Netball National Championships

Perth

Nov 14

Indoor Netball NSW

 

Highlights of Results/Outcomes Achieved by Recipients

 

Based on the current information, which has been provided by the recipients of grants for the period of July 2014 – December 2014, the following is a summary of results achieved:

 

Dylan Clarke  and Matthew Aquilina played 8 games against different opponents during the U/12's and U/13's NSW Junior Baseball League tour of Japan, winning 3 of them.

 

Joshua Aquilina and Braith Sakal played in a separate team to Dylan Clarke and Matthew Aquilina during the U/12's and U/13's NSW Junior Baseball League tour of Japan, taking part in 4 games and winning 1 of them.

 

Alicia and Jessalyn Brown placed 5th at the 2014 Australian National Artistic Skating Championships. Both have been selected for the Australian team to attend the Oceania Championships which will be held in April 2015.

 

Alison Brincat won a gold medal at the National PSSA Basketball Championships which was held in Townsville breaking a 22 year drought.

 

Charli Goldman placed 3rd in Juvenile age free-skating and 7th place in open age free-skating at the 2014 Australian National Artistic Skating Championships. Charli has been selected to represent Australia at the Oceania Championships in April 2015.

 

Shan Brown, Vanessa Ellis, Matthew and Sarah Hellyer, Matthew and Felicity Hudson, Zac Law, Catherine McDonald and Daniel Wong received the silver medal at the 2014 World Broomball Championships.

 

Costa Kousoaris placed 25th overall at the 15th IAAF World Junior Track and Field Championships in the discus and shot put.

 

Emily Saunders’ team placed 3rd overall, losing out to Queensland at the 2014 Junior Indoor Netball National Championships

 

 

 

 

RECOMMENDATION

That the information contained in the report on Donations to Amateur Sportspersons and Representatives in the fields of Art, Music, Culture - Interstate and Overseas Travel be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             2 February 2015

 

 

 

7

Jessica Fox Sponsorship Request and Penrith City Ambassador Program   

 

Compiled by:               Colin Dickson, Marketing & Events Co-ordinator

Authorised by:            Barbara Magee, Manager - Corporate Communications & Marketing  

 

Outcome

We are healthy and share strong community spirit

Strategy

Encourage social connections and promote inclusion in our community

Service Activity

Conduct and support a program of events

      

 

Executive Summary

A proposal has been received from Jessica Fox’s management offering Penrith City Council the opportunity to sponsor Jessica during 2015 and 2016. The sponsorship includes promoting the ‘Penrith is Here’ brand on the paddles of her competition kayak and canoe. The cost is $5,000 per annum, a total of $10,000 for two years.

 

Recent Councillor requests have sought an investigation into an ambassador program for the City. This report recommends that the information on the Jessica Fox Sponsorship request and a Penrith City Ambassador program be received and the sponsorship proposal as outlined in the report be endorsed.

Background

Jessica Fox became one of our more well-known local personalities since her success at the 2012 London Olympic Games as an 18 year old, paddling her way to a silver medal.

 

Since that time Jessica’s sporting career has blossomed, culminating in 2014 with amazing results that saw her become the Under 23 K1 and C1 Women’s World Champion. Later in the year she was crowned the overall K1 and C1 World Champion. She has also included Australian Open, Oceanic and World Cup successes and was recently honoured with the Prime Minister’s choice awards at the women’s sports awards. In 2013 she was named local Penrith Citizen of the Year.

 

Clearly, Jessica is a highly accomplished world class athlete. She has brought exposure to Penrith City through her work with Council during the launch of the new brand in 2012 and her assistance with Penrith City Library in 2013 with its membership drives.

 

Her management has now offered Council the opportunity to formalise an arrangement with Jessica to sponsor her for 2015 and 2016 in the amount of $5,000 per year.

 

Current Situation

 

The request for Penrith City Council to sponsor Jessica Fox for 2015 and 2016 also provides Council with an opportunity to discuss the feasibility of a structured and formal ambassador program for the City.

 

Jessica has already worked with Council on a number of occasions. Her image was a key part of Council’s new brand “Penrith is Here” launched in 2012 and she has also worked closely with the Penrith City Library in membership drives. The opportunity to work with Jessica on these occasions attracted no fee.

 

Jessica Fox’s management team have outlined the benefits she may bring in the promotion of Penrith City through this sponsorship and they have valued this contribution at $5,000 per year:

 

•        The Penrith is Here brand will feature prominently on both her competition Kayak and Canoe paddles.

 

 

•        Jessica will be available for one corporate presentation per year as part of our agreement however due to the close relationship she has with the City of Penrith no reasonable offer will be refused subject to her schedule.

 

•        Jessica will continue to be available for community initiatives such as the library promotion and other events as they occur and this is something that we will continue to promote subject to her availability. 

 

•        Jessica will be available to tweet and post online comments from around the world reinforcing the importance of the Penrith is Here brand.

 

•        Jessica will be available to meet visiting dignitaries if required, subject to her schedule.

 

The possibility of establishing a formal ambassador program for Penrith was investigated by Council officers in 2011. After comprehensive research it was decided, and communicated to Councillors via memo, that in lieu of a formalised ambassador program Council would be better placed to utilise an opportunistic approach to engaging ambassadors for specific occasions, one-off events or specific sponsorship opportunities such as the one proposed.

 

The research revealed no history of local government commercial ambassador programs in Australia. Two examples were found in the United Kingdom, one in particular attracted negative publicity when it was revealed that the Council was paying a celebrity ambassador to present staff awards, resulting in adverse media coverage.

 

Should Council endorse the request for sponsorship the 2015 year contribution can be included as part of the March Quarterly Review process as the City Marketing and Events Sponsorship program has been fully committed for the 2014-15 financial year. The sponsorship for the 2016 year can be accommodated through the budget allocation for 2015-16 City Marketing and Events Sponsorship program.

 

Acting Financial Services Manager’s Comment

 

Should Council endorse the request for sponsorship, the 2015 year contribution can be included as part of the March Quarterly Review process as the City Marketing and Events Sponsorship program has been fully committed for the 2014-15 financial year. The sponsorship for the 2016 year can be accommodated through the budget allocation for 2015-16 City Marketing and Events Sponsorship program.

 

Conclusion

It is considered a positive opportunity to link the brand of Jessica Fox with Penrith City Council and the community in a more formal manner.

 

Based on Jessica’s past work in supporting Council with various promotional activities and her clear passion for Penrith, this current request does have merit and is deserving of close consideration.

 

There are inherent difficulties and costs in establishing a structured ambassador program for the City. However, an opportunistic approach could be used for specific occasions with celebrities who have an association with Penrith.

 

 

RECOMMENDATION

That:

1.   The information contained in the report on Jessica Fox Sponsorship Request and Penrith City Ambassador Program be received.

2.   Council endorse the sponsorship proposal as detailed in this report.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             2 February 2015

 

 

 

8

'Live' Sites   

 

Compiled by:               Colin Dickson, Marketing & Events Co-ordinator

Authorised by:            Barbara Magee, Manager - Corporate Communications & Marketing 

Requested By:            Councillor Tricia  Hitchen

 

Outcome

We are healthy and share strong community spirit

Strategy

Encourage social connections and promote inclusion in our community

Service Activity

Conduct and support a program of events

      

 

Executive Summary

At Council’s Ordinary  meeting of 24 November 2014, Councillor Tricia Hitchen requested a report detailing any ‘live’ sites in Penrith, similar to those located in Parramatta and if none exist, identify two venues in the Penrith area, and outline what action needs to be taken to activate them.

 

This provides the opportunity to activate key nominated sites in the City to provide large numbers of people with a chance to view or participate in events of significant community interest.

 

The report recommends that the information in the report on ‘live’ sites in Penrith be received.

Background

‘Live’ sites have the capacity to turn a public domain space in a City into places where people want to be. They bring to life a sense of community by providing an opportunity for individuals to gather together to celebrate something that is of significant interest to the community as a whole.

 

These sites allow people to experience excitement, enthusiasm and community cohesion through spontaneous celebration throughout the duration of the event/activity.

 

Many cities across Australia utilise ‘live’ sites to activate and promote their cities. In early November, 2014, Parramatta City Council activated Centenary Square in Church Street, Parramatta for an early morning live screening of the Western Sydney Wanderers as they competed in the Asian Champions League Final.

 

Activating this ‘live’ site in Parramatta was a huge success and provided an opportunity for Wanderer’s fans to come together and share in the team’s success in a family-friendly atmosphere. This is an excellent example of activating a site for a major event of community interest and its success demonstrates the benefits of having a number of potential ‘live’ sites in the Penrith City area.

 

Current Situation

As Council would be aware, a comprehensive program of civic and community events are conducted every year. A new event has been added to the 2015 Events Calendar, ‘Cinema in the Park’ at Regatta Park, Emu Plains. This is an example of activating a site within the City to provide the community with a free event and create a vibrant atmosphere in the City. This event will take place on Saturday 21 February 2015 and depending on its success will also be held in December, 2015.

 

In the absence of a defined City Square in Penrith or St Marys there is limited opportunity to activate ‘live’ sites in the City Centre.

 

One opportunity is the Mondo area between the Penrith Civic Centre, Westfield Shopping Centre and the Joan Sutherland Performing Arts Centre. For smaller events, the Penrith CBD Pop-up Park would also present a good City Centre option.

 

Other potential locations for ‘live’ sites in Penrith City include:

 

•        Regatta Park, Emu Plains

•        Weir Reserve, Penrith

•        Jamison Park, Penrith

•        Victoria Park, St Marys

•        Coachmans Park, Queen Street, St Marys (for smaller events)

 

Examples of the type of events/activities that can be held at ‘live’ sites would typically include:

 

•        Cinema in the Park

•        Carols by Candlelight - with a big screen for a live broadcast of Carols in the Domain/ Myer Music Bowl

•        Community Interest Events - for example, Panthers playing in the NRL Grand Final, the ANZAC service in Gallipoli 2015, Olympic Games and the FIFA World Cup

 

For each event/activity it is a good idea to provide some form of pre-show entertainment onsite prior to the main show. This could be activities for children such as face painting or local bands who may perform for minimal or no cost. This extra activity creates a great atmosphere prior to the main event taking place, but is obviously dependent on what the main event is.

 

Activating a Site

Activating a ‘live’ site is a simple process of providing the necessary infrastructure on the nominated site for the event to take place. The sites nominated in the City of Penrith would only be made ‘live’ for the duration of the event.

 

The following estimates provide an indication of the typical costs that would be incurred to activate a site. Clearly, these costs are only estimates and will vary depending on the location and other factors associated with individual events.

 

12 metre x 7 metre screen                                                              $4,200

Other infrastructure costs - lighting, generators, bins, toilet hire     $7,000

Event advertising and printing                                                         $2,000

Pre-Show entertainment                                                                 $2,000

Other costs - security, overtime                                                      $2,000

 

TOTAL                                                                                            $17,200

 

 

In order for a site to be activated a suitable funding source will need to be identified and given the nature of the estimates may need to be assessed on an event per event basis.

 

Conclusion

Activating nominated sites throughout the City is a good way to bring large numbers of the general public together to celebrate significant events for the local community.  Importantly, the event for which a site is activated must have relevance to Penrith. When they do, these events serve to activate and promote our City on a broad scale and can engender a great sense of community pride and enthusiasm as well as contributing to the vibrant atmosphere of the City during both day and night.  

 

Contingent upon the success of the outdoor cinema pilot in February capacity will be considered in future budgets to present further live site events.

 

 

RECOMMENDATION

That the information contained in the report on 'Live' Sites be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                                Page

 

9        2015 Australian Local Government Women's Association NSW Annual State Conference        35

 

10      Code of Meeting Practice                                                                                                37

 

11      Tender Reference 14/15-11, Provision of Power and Data Cabling in the Civic Centre 39

 

12      Council Polls                                                                                                                     44

 

13      Summary of Investments & Banking for the period 1 December 2014 to 31 December 2014    47

 

 

 

 



Ordinary Meeting                                                                                             2 February 2015

 

 

 

9

2015 Australian Local Government Women's Association NSW Annual State Conference   

 

Compiled by:               Laura Lal, Executive Assistant

Authorised by:            Glenn McCarthy, Executive Officer  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Ensure that the organisation promotes ethical behaviour, risk management, transparent decision making and meets contemporary governance standards

      

 

Executive Summary

The Australian Local Government Women’s Association (ALGWA) NSW Annual State Conference will be held in Wollongong from Thursday 30 April to Saturday 2 May 2015.

 

Penrith City Council has five Councillor Members of the ALGWA.

 

It would be appropriate for delegates to be nominated at this meeting.

Background

The Australian Local Government Women’s Association (ALGWA) was founded in 1951 with its principal aims and objectives being:

 

·    to assist in furthering women's knowledge and understanding of the function of local government;

·    to protect and enhance the interests and rights of women in local government;

·    to take action in relation to any subject or activity of particular interest to women affecting local governing bodies and/or local government legislation;

·    to act in an advisory capacity to intending women candidates for local government elections;

·    to encourage women into professional careers in local government.

 

Councillor Membership of ALGWA

 

Penrith City Council has five Councillors who are members of the ALGWA in 2015 (Councillors McKeown, Greenow, Tormey, Hitchen and Car), two of whom are currently serving on the ALGWA Executive, being:

 

Cr Karen McKeown:                        Executive Member

Cr Jackie Greenow OAM:     Executive Member

 

In addition, Council’s S149 Officer, Bev Spearpoint, also serves as a Member on the ALGWA Executive.


2015 ALGWA NSW Annual State Conference

The 2015 ALGWA NSW Annual State Conference will be hosted by Wollongong City Council, and is being held in Wollongong from Thursday 30 April to Saturday 2 May 2015. The theme of the Conference is ‘Leadership Adventure’.

 

The annual ALGWA State Conference provides a platform for Councillors and staff to gather to discuss current and emerging issues facing women in local government. Delegates will experience a conference that is exciting, adventurous, engaging and thought provoking. The conference will be tackling the tough topics around the Leadership Adventure: Advocacy, Support and Education.

 

It will be appropriate for delegates to be nominated at this meeting.

 

RECOMMENDATION

That:

1.    The information contained in the report on 2015 Australian Local Government Women's Association NSW Annual State Conference be received.

2.    Council nominate its delegates to attend ALGWA’s NSW Annual State Conference, to be held in Wollongong from Thursday 30 April to Saturday   2 May 2015.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             2 February 2015

 

 

 

10

Code of Meeting Practice   

 

Compiled by:               Adam Beggs, Governance Officer

Authorised by:            Glenn Schuil, Senior Governance Officer  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Manage Council's reporting system and meeting processes

      

 

Executive Summary

Council’s Code of Meeting Practice (the Meeting Code) sets out the manner in which Council and Committee meetings are to be conducted. A recent review of Council’s Meeting Code identified a small number of proposed amendments and practical changes aimed at improving Council’s meeting procedures.

 

At Council’s Ordinary meeting on 24 November 2014, the Council resolved that the Draft Code of Meeting Practice be placed on Public Exhibition for a period of at least 28 days. The public exhibition period has now concluded and no submissions were received.

 

The report recommends that the draft revised Code of Meeting Practice be adopted (a copy is attached to this Report).

Background

The Local Government Act 1993 (the Act) provides that a Council may adopt a Meeting Code to set out the manner in which meetings of the Council and Committees of the Council are to be conducted. Council’s current Meeting Code was adopted on 24 May 2010.

 

In August 2009, the then Division of Local Government, Department of Premier and Cabinet released a revised Meetings Practice Note as a guide to help Councils run their meetings. This document remains the most contemporary tool to help guide the development of Council’s Code of Meeting Practice. In response to the review of this publication and an assessment made by Council’s staff, a review of Council’s Meeting Code was undertaken. A small number of proposed amendments and practical changes aimed at improving Council’s meeting procedures have been identified and were outlined in the report Council considered at the 24 November 2014 Ordinary meeting which resolved to place the Draft Code of Meeting Practice on public exhibition.

 

The proposed changes included in the exhibited Draft Code of Meeting Practice included:

 

·  Refinement of text including changes to staff position titles and departmental names i.e Division of Local Government to Office of Local Government

·  Addition of words to set a timeframe for review of the Code

·  Clarification provided around wording of Pecuniary and Non Pecuniary Interests

·  Clarification of wording around timeframes for notice of business

·  Contemporising options of providing documents to allow fax and email

·  Clarification concerning amendments to motions not altering the motion so that it reverses the motion

·  Insert a new clause which outlines the order of dealing with motions and amendments

·  Additional words inserted that require a seconder to adjourn a meeting

·  An additional note inserted that clarifies the responsibilities concerning confidentiality of Councillor Briefings. This particular matter resulted from advice received from Ms Kath Roach which suggested “Council should take immediate action to review its Code of Meeting Practice to ensure any briefing sessions or workshops held with Councillors are appropriately covered under the provisions of the Code of Meeting Practice”.

 

Public Exhibition

The draft Code of Meeting Practice was placed on public exhibition from 23 December 2014 to 26 January 2015. The exhibition material was placed on the Council’s website and a newspaper advertisement was included on the Council’s news page in the Western Weekender.

 

In response to the public exhibition process, no submissions were received.

 

Adoption of the Draft Code of Meeting Practice

Section 362 of the Act provides that a Council may adopt the draft Meeting Code as its Code of Meeting Practice, after considering all submissions received by it concerning the draft Code. As no submissions were received during the exhibition period, the report recommends the adoption of the draft Code of Meeting Practice.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Code of Meeting Practice be received.

2.    The draft Code of Meeting Practice be adopted.

 

 

ATTACHMENTS/APPENDICES

1.  

Draft Code of Meeting Practice

47 Pages

Attachments Included

  


Ordinary Meeting                                                                                             2 February 2015

 

 

 

11

Tender Reference 14/15-11, Provision of Power and Data Cabling in the Civic Centre   

 

Compiled by:               Chris Gardner, Information and Communications Technology Manager

Authorised by:            Vicki O’Kelly, Executive Manager Corporate  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Provide the information technology infrastructure and support to enable effective and efficient delivery of the organisation's services

      

 

Executive Summary

The purpose of this report is to advise Council of the outcome of the Tender for the provision of electrical and data cabling in the Civic Centre.

 

A total of three tender responses were received from AJG Electrical Services; CBD Mechanical and Electrical and the Hix Group Pty Ltd.

 

Two of the tenderers, CBD Mechanical and Engineering and the Hix Group Pty Ltd provided examples and references from previous Data and Power cabling projects.  The third tenderer, AJG Electrical Services only provided examples and references of Power cabling projects.

 

This report advises Council of the outcome of the tender process, and recommends that the tender from the Hix Group Pty Ltd for the amount of $504,743.40 be accepted as the successful tender for the Provision of Power and Data Cabling in the Civic Centre.

 

Background

In 2011 Council’s Civic Centre was extended and new data cabling was installed to approximately a quarter of the building. The remainder of the building is currently using data cabling that is over 15 years old.  This old data cabling can only transmit data at a tenth of the speed of the newer cable.  This slower speed is affecting the performance of Council’s corporate applications. The old data cabling is being replaced to ensure productivity is not impacted.

 

The scope of works included in this tender includes:-

 

·          Overall management and documentation for the project.

·          Provision and installation of necessary cable trays (hidden – above ceiling) to support the new cabling where necessary.

·          Provision and installation of new Category 6A cabling for the main Council Civic Centre (excluding the new extension).

·          Provision and installation of new Main Distribution Frame (MDF) cabinets and associated patch panels in three locations (first floor and ground floor – 6 cabinets in total).

·          Provision of required sockets and termination of the new cabling at the MDF and office desks.

·          Installation of required sockets and termination of the new Category 6A cabling and electrical power outlets at the cabinets and office desks.

·          Removal and disposal of the old cabling and cabinets.

·          Supporting documentation/diagrams for the new cabling and infrastructure.

 

The tender was advertised in the Western Weekender on 3 October 2014 and in the Sydney Morning Herald on 7 October 2014.  The tender was also placed on the NSW Government’s e-tendering website on 3 October 2014 and closed on 29 October 2014.

 

A tender briefing and site inspection was held on 16 October 2014.

 

Before the closing date for the receipt of tenders a question was asked regarding the path the original cabling takes from certain desks to data cabinets and also the ability of the building to handle more cabling through the concrete cores throughout the building.

 

As there was no documentation from the original data cabling work carried out in the late 1990’s a thorough investigation was carried out to provide the requested information.  All suppliers were issued with the additional information as requested.

 

This investigation took several weeks and so the closing date was extended until 18 December 2014.

 

All tenderers were required to submit two pricings. The first price was to complete all work outside of business hours so there would be no impact on Council staff or customers and the second price was to complete the works during business hours.

 

Summary of Tenders Received

A total of three companies lodged submissions in response to the advertised tender. The list of tenders received is shown below in alphabetical order.

 

Company Name

Address

Owner/s

AJG Electrical Services Pty Ltd

H141, 24-32 Lexington Drive
Bella Vista   NSW 2153

Anthony Gafa

Hix Group Pty Ltd trading as Hix Electrical & Data Services

1/10 Production Place,
Penrith, NSW 2750

Ian Hicks, Lee Hicks

Katopa Holdings trading as CBD Mechanical Electrical

32 East Street,

Granville, NSW 2142

David Tunstall, Robert Galvin, Alan Dixon

 

Tender Evaluation Committee

The Tender Evaluation Committee consisted of Chris Gardner (Information & Communications Technology Manager), Uday Kulkarni (Network Controller)and Michael Doggett (Supply Coordinator).

 

Tender Evaluation Criteria

The selection criteria advertised and used in assessing the tenders received were as follows:

 

 

General Criteria

·    Company Information

·    Conformance, Acceptance and Declaration

·    Business References

·    Completion of Forms

·    Compliance Statement

·    Demonstrated Ability

·    Financial

·    Environmental Management

·    Quality Assurance Systems

·    Work Health and Safety

 

Evaluation of Tenders

Compliance

All tenders were assessed against the evaluation criteria and based on their written submissions.  All of the tenders addressed the specified requirements.

 

Demonstrated Ability

Tenderers were required to submit “Details of works similar to the Works completed by the tenderer in the last 3 years or in progress”.

 

Two of the tenderers, CBD Mechanical Electrical and the Hix Group Pty Ltd provided such examples and references for previous large scale Data and Power cabling projects.  The Hix Group Pty Ltd advised that they had previously completed the power and cabling project during the Civic Centre extension in 2011.

 

The third tenderer, AJG Electrical Services only provided examples and references of Power cabling projects and did not demonstrate relevant experience required for this project.

 

Both CBD Mechanical and Electrical and the Hix Group Pty Ltd estimated they will use over two thousand hours of labour to complete the works.  AJG Electrical Services estimated that only six hundred and forty hours of labour would be required to complete the works.

 

The Committee determined that AJG Electrical Services did not demonstrate the appropriate previous experience and this lack of experience was also reflected in the large under-estimation by Council officers of the time required to complete the works.  As a result, the tender received from AJG Electrical Services was not considered any further by the Committee.

 

Prices

Tenderers were requested to provide two prices.

 

The first price was to complete all work outside of business hours and the second price was to complete the works during business hours.

 

Tenderer

Complete Out of Normal Business Hours

Complete During Business Hours

AJG Electrical Services

$264,220

$240,200

CBD Mechanical Electrical

$504,385

$446,021

Hix Group Pty Ltd

$504,743.40

$444,674.40

 

To complete the works during normal business hours would present many logistical, safety, productivity and environmental issues as the work will require drilling into concrete; cable reels will be need to be positioned in walkways; the use of ladders around staff workstations; and contractors will need to work under desks and in the ceiling above desks. The preferred option is for all work to be conducted outside of business hours however the price to complete the works in normal office hours was also requested to allow for comparison.

 

AJG Electrical Services were not considered at this point given that they had not demonstrated any previous experience in a large power and data cabling project.  Their prices would also indicate that they did not fully understand the complexity of this project.

 

The prices from CBD Mechanical and Engineering and the Hix Group Pty Ltd were extremely close with only a minimal difference.

 

The Committee were of the view that the tender from the Hix Group Pty Ltd demonstrated a greater understanding of the complexities of the project through their works methods and program and quality assurance program detailed within their tender. The Committee also considered that given the difference was only $358.40; Council would receive best value for money by using a local provider, the Hix Group Pty Ltd for the works given their extensive experience in running data and electrical cables in the Civic Centre for the last 15 years.

 

This report advises Council of the outcome of the tender process, and recommends that the tender from Hix Group Pty Ltd for the amount of $504,743.40 be accepted as the successful tender for the Provision of Power and Data Cabling in the Civic Centre.

 

Acting Financial Services Manager’s Comment

As the Hix Group Pty Ltd is a current supplier to Council, no independent financial assessments were undertaken. Based on extensive past business dealings with the Hix Group Pty Ltd, there is no concern with the company’s ability to complete the described works.  The tendered amount of $504,743.40 to complete the works out of business hours can be accommodated within available funds.

 

Tender Advisory Group Comments

The Tender Advisory Group (TAG) consisting of the Chief Governance Officer, Stephen Britten and the Senior Governance Officer, Glenn Schuil met to consider tender for the provision of electrical and data cabling in the Civic Centre. The TAG made a number of enquiries with members of the Tender Evaluation Committee and after receiving additional information, the TAG supports the process and the recommendations contained within the Report.

 

Conclusion

Based on the detailed evaluation, analysis of project plans, prices submitted, referee checks and demonstrated extensive experience in the provision and installation of Power and Data cabling the tender that represents the best overall value to Council is the tender received from the Hix Group Pty Ltd trading as Hix Electrical & Data Services.

 

It is therefore recommended that the tender from the Hix Group Pty Ltd trading as Hix Electrical & Data Services in the amount of $504,743.40 be accepted for the Provision of Power and Data Cabling in the Civic Centre in accordance with the requirements of Tender 14/15-11.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference 14/15-11, Provision of Power and Data Cabling in the Civic Centre be received.

2.    The tender for the Provision of Power and Data Cabling in the Civic Centre (Tender Reference 14/15-11) be awarded to Hix Group Pty Ltd for the sum of $504,743.40 ex GST.

3.    The Common Seal of the Council of the City of Penrith be affixed to any necessary documentation.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             2 February 2015

 

 

 

12

Council Polls   

 

Compiled by:               Adam Beggs, Governance Officer

Authorised by:            Glenn Schuil, Senior Governance Officer 

Requested By:            Councillor Maurice Girotto

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Support the Councillors in meeting their statutory obligations and roles as community representatives

      

 

Executive Summary

At Council’s Ordinary Meeting held on 15 December 2014, Councillor Maurice Girotto requested a report to Council investigating the possibility of holding Council polls on future matters of significant social impact and also to improve the consultation process. This report outlines an estimation of the possible costs involved in holding a Council poll, the logistics and resources involved and the legislative provisions in place. The report also provides information on other methods that have been used by Council previously to ascertain the views of the community.

Background

Council has a long and successful history of community engagement and consultation processes for engaging with the community through a number of different activities, technologies and methods. This has and includes but is not limited to, community surveys, public hearing posts, the use of social media and the Council website, workshops and public exhibitions and requesting submissions on  a range of matters. All of these measures have led to Council being widely recognised as leaders in the industry when it comes to robust and effective consultation processes with the community.

 

At Council’s Ordinary Meeting held on 15 December 2014, Councillor Girotto requested a report on the possibility of holding Council polls on future matters of significant social impact and also to improve the consultation process due to a number of recent significant matters which had attracted significant public interest, as a measure to possibly further assist Council in the consultation process when making significant decisions.

 

Current Situation

Council’s staff have undertaken research of the Local Government Act 1993 and the provisions involved with conducting a Council poll (plebiscite). Authority for Council to conduct a Council poll is set out in section 14 of the Act and the provision for the conduct of a poll is detailed in section 18 of the Act as indicated below:

 

Council Polls

A Council may take a poll of electors for its information and guidance on any matter.

 

What provisions apply to the conduct of a Council poll or constitutional referendum?

Part 1 and Part 6 (except Divisions 3, 4 and 5) of Chapter 10 (How are people elected to civic office?) apply to a Council poll, and Part 1 and Part 6 (except Divisions 3 and 5) of that Chapter apply to a constitutional referendum, with such modifications as may be necessary, in the same way as they apply to an election.

Essentially what this means is that a Council poll while useful as a guide is not legally binding. The Act also outlines that a Council poll is conducted in a similar manner to a general election except that the nomination process is excluded and the penalty for failure to vote does not apply.

 

A Council poll would need to be run by attendance, pre poll and postal voting, at this stage the regulations do not allow for internet voting or postal voting only, which could have reduced the resources and costs by not having to secure a number of premises over the local government area and reduce staffing and resource requirements.

 

Council staff sought an indicative quote from the contractor who conducted Council’s general election in 2012 for the cost of a Council poll and they have indicated that the cost of a poll would be similar to that of an election and provided an estimated quote of approximately $600,000. This price includes significant costs for polling officials, a returning officer, advertising and hire of premises.

 

Council already utilises a number of significant methods for engaging and consulting with the community including surveys, listening posts, advertising and public exhibitions. Most commonly Council seeks public views through advertising i.e a Development Application through a newspaper and the website, and allowing a period of time for submissions to be received. In addition to this Council has previously engaged consultants to undertake surveys to gauge community opinion on matters, such as the community survey which using statistical analysis provides a snap shot of community views. Council’s last community survey cost an estimated $30,000. These surveys provide a statistically significant sample and the Consultants prepare a report based on the telephone random survey. Another example of a survey Council has used in the past was to gauge the community’s views on the proposed Badgerys Creek Airport matter; this survey cost approximately $4,500. The difference in costs between surveys could be attributed to the targeted nature of this survey.

 

For large projects or sustained campaigns Council’s Communications Team often develop communication strategies which make the best use of available resources to engage with the community.

 

Acting Financial Services Manager’s Comment

 

As previously highlighted Council has a limited capacity to respond to emerging priorities or requests and with no identifiable funding sources available any request for assistance to conduct a survey on a significant matter including a Council Poll outside of the current approach would need to be assessed against the current unfunded priorities list.

 

Conclusion

The Local Government Act and Regulation provides authority for Council to conduct a Council poll if it wishes, however indications are that the cost of conducting a poll is prohibitively high due to the resources required in meeting the provisions outlined in the Act. Council has previously and continues to use a number of other consultation processes when engaging with the community and these may be an option for the Council to consider if it wishes to obtain the views of the community on a particular issue.

 

 

 

 

 

 

 

 

RECOMMENDATION

That the information contained in the report on Council Polls be received.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             2 February 2015

 

 

 

13

Summary of Investments & Banking for the period 1 December 2014 to 31 December 2014   

 

Compiled by:               Pauline Johnston, Revenue Accountant

Authorised by:            Vicki O’Kelly, Executive Manager Corporate  

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

      

 

Executive Summary

The purpose of this report is to provide a summary of investments for the period 1 December 2014 to 31 December 2014, a reconciliation of invested funds at 31 December 2014 and the Agency Collection Methods as at 31 December 2014.

 

The investment returns for the period are:

·    Council portfolio current yield                          3.48%

·    90 day Bank Bill Swap rate                              2.75%

·    Floating Rate Notes (return for the period)      4.05%

 

The report recommends that the information contained in the report be received.

 

Background.

 

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

 

2.   Council’s Cash Book and Bank Statements have been reconciled as at 31 December 2014.

Vicki O’Kelly                           

Responsible Accounting Officer

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Summary of Investments & Banking for the period 1 December 2014 to 31 December 2014 be received

2.    The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 December 2014 to 31 December 2014 be noted and accepted.

3.    The graphical investment analysis as at 31 December 2014 be noted.

4.    The Agency Collection Methods as at 31 December 2014 be noted.

 

 

 

ATTACHMENTS/APPENDICES

1.  

Summary of Investments

6 Pages

Appendix

2.  

Agency Collection Methods

1 Page

Appendix

  


Ordinary Meeting                                                                                                           2 February 2015

Appendix 1 - Summary of Investments

 

Penrith City Council

Summary of Investments

1 December 2014 to 30 December 2014

 

 

Commentary

 

2015 is poised to be a very interesting year with interest rate movements a major topic for discussion in financial markets.  Market opinion remains confident, following further deterioration in most economic sectors during December and January, that rates in Australia will fall very soon. The Reserve Bank Board did not meet in January so will have an extra month of economic data and consumer and business sentiment surveys to review before it makes any decisions. The Australian Dollar started the new year below 81 US cents and is continuing to fall and this too will influence the RBA outlook for interest rates that it left unchanged throughout all 2014.             

 

While rate cuts are being factored in for Australia, rates are set to rise in the US although widespread debate continues on the timing of the commencement of an interest rate normalisation period. Near zero percent interest rates still remain in force, but US consumers are feeling more confident due to a strengthening labour market helping the biggest part of the economy heal. Many experts doubt this will lead to rises in interest rates in the immediate future as they are not convinced wages growth has risen sufficiently yet to impact inflation, but do agree that rates will not remain at zero much longer.

 

2015 will be a challenging year for Australian financial institutions as they implement new banking disclosure standards required to comply with Basel III reform measures. Banks are already updating their terms and conditions for term deposits and more changes will be introduced shortly as they comply with the legislation that will improve risk management within its sector by the rescheduled effect date of 1 April 2015. It will still be some time before the full impact of the new legislation will be known.

 

The portfolio once again outperformed its benchmark during December and continues to be monitored closely to ensure returns are maximised as opportunities become available.

 

Council portfolio current yield                 3.48%

90 day Bank Bill Swap rate                     2.75%

Floating Rate Notes (return for the period)      4.05%


 


 

Penrith City Council

Historical Investment Performance

1 December 2014 to 30 December 2014


 


 

 

Portfolio

Benchmark (BBSW)

Current portfolio yield

3.48%

2.75%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Portfolio

Benchmark (BBSW)

Past 12 month portfolio performance

3.53%

2.68%

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Portfolio

Benchmark (BBSW)

Portfolio return for the period

0.29%

0.23%

 

 

 

 

 

 

 

 


 


Penrith City Council

Investment Summary

1 December 2014 to 30 December 2014

 

 

Asset Group

Closing value            (Face  value)                   30 Nov 14

Closing value            (Face  value)                   31 Dec 14

Floating Rate Note Investment Group

12,034,216

12,034,216

Current Investment group (excl bank balance)

2,050,000

2,500,000

Term Investment Group

66,000,000

67,000,000

80,084,216

81,534,216

General Fund Bank Balance

7,893,454

316,912

Total

87,977,670

81,851,128

 

 

 

 

 

 

                                         


Penrith City Council

Reconciliation of Invested Funds

1 December 2014 to 30 December 2014

 

Period ending

Period ending

30-Nov-14

31-Dec-14

Externally restricted Assets

Section 94 Developer Contributions

7,374,349

7,058,133

Restricted Contributions for Works

9,698,140

9,090,382

Unexpended Grants

2,155,293

1,769,868

Unexpended Loan Funds

13,146,834

13,021,866

Other Externally Restricted

4,157,235

4,756,355

36,531,851

35,696,604

Externally restricted Assets                

 

 

Internal Reserves

21,643,423

21,949,372

Security Bonds and Deposits

3,545,099

3,570,654

25,188,522

25,520,026

Unrestricted Invested Funds

26,257,297

20,634,498

Invested Funds held

87,977,670

81,851,128




Penrith City Council

Investment Summary

 (graphed to reflect fund ratings as % of portfolio)

 

1 December 2014 to 30 December 2014

 

 

 

Global Credit exposure

Bank/Financial Institution

$ Utilised

% Portfolio

% Policy Maximum

A-1+

CBA, NAB, BankWest, St George, Westpac

53,000,000

65.00%

100% (25% per institution)

A

Macquarie Bank, Citibank

1,000,000

1.23%

20% (when the investment was first made)

A-2

IMB, Bendigo & Adelaide Bank

15,500,000

19.01%

20% (when the investment was first made)

LongTerm

 

 

 

 

 

A+

Floating Rate Note (Barclays Capital)

1,534,216

1.88%

100% (20% per institution)

AAA

Floating Rate Covered Bonds (CBA)

2,000,000

2.45%

100% (25% per institution)

A+

Floating Rate Note (Barclays Capital)

1,000,000

1.23%

100% (20% per institution)

AA-

Floating Rate Bonds (NAB)

1,000,000

1.23%

100% (25% per institution)

A+

Floating Rate Note (Suncorp Metway)

3,000,000

3.68%

100% (20% per institution)

A-

Floating Rate Note (Bendigo & Adelaide Bank)

3,500,000

4.29%

100% (20% per institution)

Total Portfolio

 

81,534,216

100%

 


 

Penrith City Council

Diversification of Portfolio

 (graphed to reflect fund ratings as % of portfolio)

 

1 December 2014 to 30 December 2014

 

Dealing Bank

Short Term

Long Term

Investment

$

%

BankWest

A-1+

AA-

16,000,000

20

Barclays Bank

A-1

A+

2,534,216

3

Bendigo & Adelaide Bank

A-2

A-

6,500,000

8

National Australia Bank

A-1+

AA-

12,000,000

15

Westpac  Banking Corporation

A-1+

AA-

13,500,000

17

Commonwealth Bank of Australia

A-1+

AA-

14,500,000

18

Macquarie Bank

A-1

A

1,000,000

1

Suncorp Metway

A-1

A+

3,000,000

4

IMB Limited

Investment Grade

Investment Grade

12,500,000

15

Total Investment

81,534,216

100

 

 


Ordinary Meeting                                                                                                           2 February 2015

Appendix 2 - Agency Collection Methods

 

Penrith City Council

Agency Collection Methods

 

30 December 2014

 

 

 

 

Bpay telephone

%

Bpay Internet

%

Aust Post Counter/ Locked box

%

Aust Post – telephone

%

Aust Post – internet

%

Secure pay

%

Direct Debit

%

PCC Offices

%

Centre pay

%

2012-13

6.59

55.51

22.24

0.54

0.44

6.53

3.63

4.52

0.00

2013-14

5.87

58.93

20.81

0.38

0.31

5.99

3.44

4.26

0.00

2014-15

8.53

55.81

18.07

0.35

0.30

4.86

8.26

3.73

0.07

 

 

 

 

 



Committee of the Whole

 

DELIVERY PROGRAM REPORTS

 

CONTENTS

 

Pecuniary Interests

 

Other Interests

 

Monday February 2 2015

 

Item                                                                                                                                       Page

 

1        Presence of the Public                                                                                                       1

 

2        Commercial Matter - Proposed sale of a Council property                                2

 

3        Property Matter 21 - 25 Woodriff Street, Penrith                                                               2

 

 

 

 


Ordinary Meeting                                                                                             2 February 2015

A Leading City

 

 

1        Presence of the Public

 

Everyone is entitled to attend a meeting of the Council and those of its Committees of which all members are Councillors, except as provided by Section 10 of the Local Government Act, 1993.

A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

 

(a)          the discussion of any of the matters listed below; or

(b)          the receipt or discussion of any of the information so listed.

The matters and information are the following:

 

(a)          personnel matters concerning particular individuals;

(b)          the personal hardship of any resident or ratepayers;

(c)          information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business;

(d)          commercial information of a confidential nature that would, if disclosed:

·         prejudice the commercial position of the person who supplied it; or

 

·         confer a commercial advantage on a competitor of the Council; or

 

·         reveal a trade secret.

 

(e)          information that would, if disclosed, prejudice the maintenance of the law;

(f)           matters affecting the security of the Council, Councillors, Council staff or Council property;

(g)        advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

The grounds on which part of a meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting.

The grounds must specify the following:

(a)          the relevant provision of section 10A(2);

(b)          the matter that is to be discussed during the closed part of the meeting;

(c)          the reasons why the part of the meeting is being closed, including (if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which discussion of the matter in open meeting would be, on balance, contrary to the public interest.

Members of the public may make representations at a Council or Committee Meeting as to whether a part of a meeting should be closed to the public

The process which should be followed is:

 

·         a motion, based on the recommendation below, is moved and seconded

·         the Chairperson then asks if any member/s of the public would like to make representations as to whether a part of the meeting is closed to the public

·         if a member/s of the public wish to make representations, the Chairperson invites them to speak before the Committee makes its decision on whether to close the part of the meeting or not to the public.

·         if no member/s of the public wish to make representations the Chairperson can then put the motion to close the meeting to the public.

The first action is for a motion to be moved and seconded based on the recommendation below.

 

RECOMMENDATION

 

That:

 

Outcome 7

 

2        Commercial Matter - Proposed sale of a Council property 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Outcome 1

 

3        Property Matter 21 - 25 Woodriff Street, Penrith

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 

PCC_Line


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

ATTACHMENTS   

 

 

Date of Meeting:     Monday 2 February 2015

Report Title:            Code of Meeting Practice

Attachments:           Draft Code of Meeting Practice



Ordinary Meeting                                                                                                           2 February 2015

Attachment 1 - Draft Code of Meeting Practice

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 


 

ATTACHMENT       

 

 

 


Date of Meeting:     2 February 2015

 

Delivery Program:   Outcome 7 

 

Service:                   Financial Services

 

Report Title:             2014-2015 Voted Works