Council_Mark_POS_RGB

23 April 2015

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 27 April 2015 at 7:30PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Ben Goldfinch - 15 April 2015 to 6 May 2015 inclusive.

Councillor Tricia  Hitchen - 24 April 2015 to 2 May 2015 inclusive.

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 23 March 2015.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

 

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Penrith Community Safety Partnership Meeting - 4 March 2015.

Local Traffic Committee Meeting - 13 April 2015.

Policy Review Committee Meeting - 20 April 2015.

 

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 27 April 2015

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

ADVANCE AUSTRALIA FAIR

 

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

Beneath our radiant Southern Cross

We’ll toil with hearts and hands;

To make this Commonwealth of ours

Renowned of all the lands;

For those who’ve come across the seas

We’ve boundless plains to share;

With courage let us all combine

To Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 



Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


 

Council Chambers

Seating Arrangements


For members of the public addressing the meeting


 

 

 

Lectern


 

 

Executive Managers


 

 

 

Assistant General Manager Craig Butler



Assistant General Manager Barry Husking


General Manager
Alan Stoneham
His Worship the Mayor Councillor Ross Fowler OAM


Senior Governance Officer Glenn Schuil






Minute Clerk

MediaClr Marcus Cornish

North Ward

 

Clr Bernard Bratusa

South Ward

 

 

Clr Tricia Hitchen

East Ward

 

 

Clr Ben Goldfinch

South Ward

 

 

Clr Mark Davies

South Ward

 

 

Clr Jim Aitken OAM

Public GallerySouth Ward

 

 

Clr Kevin Crameri OAM

North Ward

 

 

Clr Maurice Girotto

East Ward

Clr Jackie Greenow OAM

East Ward

 

Clr Michelle Tormey

North Ward

 

Clr Karen McKeown

South Ward

 

Clr John Thain

North Ward

 

Clr Greg Davies

East Ward

 

Clr Prue Car MP

ManagersEast Ward

 

 

Executive Managers


 


Council_Mark_POS_RGB2015 MEETING CALENDAR

January 2015 - December 2015

(adopted by Council on 24/11/14)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.30pm

 

2

 

 

 

 

 

 

 

21^ü

(7.00pm)

 

 

14

(7.00pm)

 

23@

23

27v

25#

29*

27

24@

28

26

23#+

 

Policy Review Committee

7.00pm

 

 

 

20

11

15

13

10

14

19

9

7

 

9

9

 

 

 

 

 

 

 

 

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2013-2014 Annual Statements are presented

 

Meeting at which any comments on the 2013-2014 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact the Senior Governance Officer, Glenn Schuil.

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 23 MARCH 2015 AT 7:34PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Ross Fowler OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Greg Davies and Councillors Jim Aitken OAM, Kevin Crameri OAM, Marcus Cornish, Mark Davies, Maurice Girotto, Ben Goldfinch, Tricia Hitchen, Karen McKeown, John Thain and Michelle Tormey.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Jackie Greenow OAM for the period 17 February 2015 to 29 March 2015 inclusive.

APOLOGIES

50  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies that apologies be received for Councillors Bernard Bratusa and Prue Car.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 23 February 2015

51  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Tricia  Hitchen that the minutes of the Ordinary Meeting of 23 February 2015 be confirmed with the following amendments:

 

Item 3 (Development Application No. 14/1429 for Subdivision of One (1) Allotment into Five (5) Allotments for the Future Regional Park, Central Precinct and Residue Lots at Lot 1037 DP 1149525 Residue 1208-1274 The Northern Road Llandilo Applicant: Maryland Development Company Pty Ltd;  Owner: ~St Marys Land Ltd) to now read as follows:

 

That: 

1.    The information contained in the report on Development Application No. 14/1429 for Subdivision of One (1) Allotment into Five (5) Allotments for the Future Regional Park, Central Precinct and Residue Lots at Lot 1037 DP 1149525 Residue 1208-1274 The Northern Road Llandilo be received.

 

2.    Consideration of this matter be deferred until a determination is made by the Joint Regional Planning Panel on DA14/1228.

 

 

RR4 (Overgrown grass - Property in Second Avenue, Llandilo) to now read as follows:

 

          Councillor Kevin Crameri OAM requested a memo reply to all Councillors concerning     his request to have a block of land in Second Road, Berkshire Park cleared as the    grass height now exceeds one metre high, presenting a possible fire danger.

 

 

DECLARATIONS OF INTEREST

There were no declarations of interest.

 

Mayoral Minutes

 

1        Sarah Sampson awarded a Ministers Award for Women in Local Government

Councillors Karen McKeown and John Thain spoke in support of the Mayoral Minute.             

52  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown that the Mayoral Minute on Sarah Sampson awarded a Ministers Award for Women in Local Government  be received.

 

Reports of Committees

 

1        Report and Recommendations of the Access Committee Meeting held on 11 February 2015                                                                                                                                     

53  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Mark Davies that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 11 February, 2015 be adopted.

 

2        Report and Recommendations of the Local Traffic Committee Meeting held on 2 March 2015                                                                                                                                     

54  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Mark Davies that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 2 March, 2015 be adopted.

 

3        Report and Recommendations of the Policy Review Committee Meeting held on 9 March 2015                                                                                                                                     

55  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies that the recommendations at Items 1, 4, 5, 6 and 7, contained in the Report and Recommendations of the Policy Review Committee meeting held on 9 March, 2015 be adopted with the following amendments:

UB2 (Nepalese New Year Event) to now read as follows:

          Councillor Mark Davies requested that that the hall hire fees for the Nepalese New          Year event being held on 11 April 2015 be equally funded from each Ward’s Voted          Works.

          PRC 20  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor   Greg Davies that the matter be brought forward and dealt with as a matter of urgency.

          His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent   and should be dealt with at the meeting.

         

          PRC 21  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor   Greg Davies that the hall hire fees for the Nepalese New Year event being held on 11     April 2015 be equally funded from each Ward’s Voted Works.

 

Item 2 of Reports and Recommendation of the Policy Review Committee Meeting held on 9 March 2015

 

56  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Greg Davies that recommendation at Item 2 contained in the Report and Recommendations of the Policy Review Committee meeting held on 9 March 2015, be adopted.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Karen McKeown

 

Councillor Michelle Tormey

 

Councillor Maurice Girotto

 

Councillor Kevin Crameri OAM

 

Councillor Jim Aitken OAM

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Marcus Cornish

 

Councillor Ross Fowler OAM

 

 

Item 3 of Reports and Recommendation of the Policy Review Committee Meeting held on 9 March 2015

 

57 RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Jim Aitken OAM that the recommendation at Item 3 contained in the Report and Recommendations of the Policy Review Committee meeting held on 9 March 2015, be adopted.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Karen McKeown

 

Councillor Michelle Tormey

 

Councillor Maurice Girotto

 

Councillor Kevin Crameri OAM

 

Councillor Jim Aitken OAM

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Marcus Cornish

 

Councillor Ross Fowler OAM

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 1 - We can work close to home

 

1        Children's Services Department Funding - Indigenous Advancement Strategy      

58  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Michelle Tormey

That:

1.     The information contained in the report on Children's Services Department Funding - Indigenous Advancement Strategy be received.

2.     The Minister for Indigenous Affairs, Nigel Scullion, be thanked for the funding of $154,500 under the Indigenous Advancement Strategy.

 

 

Outcome 2 - We plan for our future growth

 

2        Development Application DA14/1497 Creation of a permanent lake (Stage 1 works) including associated stormwater, drainage works, cycle ways and footpaths Lot 3997 DP 1179646 (No. 3997) Greenwood Parkway, Jordan Springs Applicant: Maryland Development Company Pty Ltd;  Owner: ~St Marys Land Limited                            

59  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies

That:

1.     The information contained in the report on Development Application DA14/1497 Creation of a permanent lake (Stage 1 works) including associated stormwater, drainage works, cycle ways and footpaths Lot 3997 DP 1179646 (No. 3997) Greenwood Parkway, Jordan Springs be received.

2.     The application for Creation of a permanent lake (Stage 1 works) including associated stormwater, drainage works, cycle ways and footpaths be approved subject to the following conditions.

Standard Conditions

                             A001 -        Stamped approved plans

  A005 -        Approved body’s consent

  A109-         Occupation certificate (always apply)

                     B002 ­      As for demolition and disposal to approved landfill site

                     B006 -        Hours of work

                     D001 ­      Implement approved sediment& erosion control measures

                     D005 -        No filling without prior approval (may need to add D006)

                     D006 ­      No filling without prior approval (Use always, except for bulk                             earthworks/ major fill operations)

                     D009 ­        Covering of waste storage area

                            D010 -      Appropriate disposal of excavated or other waste

         D014 ­      Plant and equipment noise

         D026 ­      Liquid wastes

         H006 -        Submission of a implement waste management plan

                     H041 -        Hours of work (other development)

                             K101 -        Works at no cost to Council

                     K407 -        Major Filling/Earthworks

                     K502 -        Works as executed – General and Compliance                                                                    Documentation

                     K601 ­      Stormwater Management system operation and                                             maintenance

                     L001 -         General Landscaping

                     L008 -         Tree Preservation Order

 

Special Conditions

                     2.1     The development is required to comply with the General Terms of                             Approval (GTA) dated 19 December 2014, issued by the NSW                                          Office of Water as outlined below:

                    

Plans, standards and guidelines

a)  These General Terms of Approval (GTA) only apply to the controlled activities described in the plans and associated documentation relating to DA2014/1497 and provided by Council:

·        Site plan, map and/or surveys

                                       

                                   Any amendments or modifications to the proposed controlled activities may render these GTA invalid.  If the proposed   control activities are amended or modified the NSW Office of                                    Water must be notified to determine if any variations to these GTA will be required.

 

b)   Prior to the commencement of any controlled activity

      (works) on waterfront land, the consent holder must obtain         a Controlled Activity Approval (CAA) under the Water     Management Act from the NSW Office of Water.      Waterfront land for the purposes of this DA is land and       material in or within 40m of the top of the bank or shore of         the river identified.

 

c)   The consent holder must prepare or commission the

      preparation of:

·                Vegetation Management Plan

·                Erosion and Sediment Control Plan

·                Soil and Water Management Plan

 

d)   All plans must be prepared by a suitably qualified person

      and submitted to the NSW Office of Water for approval    prior to any controlled activity commencing. The following      plans must be prepared in accordance with the NSW         Office of Water’s guidelines located at       www.water.nsw.gov.au/Water-licensing/Approvals/Default.aspx

 

·    Vegetation Management Plans

·    Riparian Corridors

·    In-stream works

·    Outlet structures

 

e)   The consent holder must (i) carry out any controlled

      activity in accordance with approved plans and (ii)   construct and/or implement any controlled activity by or       under the direct supervision of a suitably qualified       professional and (iii) when required, provide a certificate   of completion to the NSW Office of Water.

                                                 

                              Rehabilitation and maintenance

a)   The consent holder must carry out a maintenance period of two (2) years after practical completion of all controlled activities, rehabilitation and vegetation management in accordance with a plan approved by the NSW Office of Water.

 

b)    The consent holder must reinstate waterfront  land affected by carrying out any controlled activity in accordance with a plan or design approved by the NSW Office of Water.

 

                              Reporting requirements

a) The consent holder must use a suitably qualified person    to monitor the progress, completion, performance of         works, rehabilitation and maintenance and report to the      NSW Office of Water as required.

 

                              Security deposits

a)   The consent holder must provide a security deposit (bank

      guarantee or cash bond) – equal to the sum of the cost of          complying with the obligations under any approval – to the NSW Office of Water as and when required.

 

                              Access-ways

a)   The consent holder must not locate ramps, stairs, access

      ways, cycle paths, pedestrian paths or any other non-       vehicular form of access way in a riparian corridor other         than in accordance with a plan approved by the NSW      Office of Water.

 

                              Bridge, causeway, culverts, and crossing

a)   The consent holder must ensure that the construction of

      any bridge, causeway, culver or crossing does not result in erosion, obstruction of flow, destabilisation or damage to   the bed or banks of the river or waterfront land, other than         in accordance with a plan approved by the NSW Office of        Water.

 

b)   The consent holder must ensure that any bridge,

      causeway, culvert or crossing does not obstruct water      flow and direction, is the same width as the river or    sufficiently wide to maintain water circulation, with no significant water level difference between either side of    the structure other than in accordance with a plan approved by the NSW Office of Water.

 

 

                              Disposal

a)   The consent holder must ensure that no materials or cleared vegetation that may (i) obstruct flow, (ii) wash into the water body, or (iii) cause damage to river banks; are left on waterfront land other than in accordance with a plan approved by the NSW Office of Water.

 

                              Drainage and Stormwater

a)   The consent holder is to ensure that all drainage works

       capture and convey runoffs, discharges and flood flows to         low flow water level in accordance with a plan approved      by the NSW Office of Water, and (ii) do not obstruct the    flow of water other than in accordance with a plan     approved by the NSW Office of Water.     

 

b)   The consent holder must stabilize drain discharge points

      to prevent erosion in accordance with a plan approved by          the NSW Office of Water.     

 

                              Erosion control

a)  The consent holder must establish all erosion and sediment control works and water diversion structures in accordance with a plan approved by the NSW Office of Water.  These works and structures must be inspected and maintained throughout the working period and must not be removed until the site has been fully stabilized.

 

                              Excavation

a)  The consent holder must ensure that no excavation is undertaken on waterfront land other than in accordance with a plan approved by the NSW Office of Water.

 

                              Maintaining river

a)  The consent holder must ensure that (i) river diversion, realignment or alteration does not result from any controlled activity work and (ii) bank control or protection works maintain the existing river hydraulic and geomorphic functions, and (iii) bed control structures do not result in river degradation other than in accordance with a plan approved by the NSW Office of Water.

 

b)  The consent holder must ensure that the surfaces of river banks are graded to enable the unobstructed flow of water and bank retaining structures result in a stable river bank in accordance with a plan approved by the NSW Office of Water.

 

                                      2.2     The soil salinity management measures outlined within the Western                                           Precinct Plan must be implemented during construction.

 

                    2.3     The development and salvage works must be conducted in                                      accordance with the Aboriginal Heritage Impact Permit (AHIP                                           Permit No. 10996059) issued on 13 February 2009.

 

 

                    2.4     The development shall be carried out in accordance with the                                    procedures set out in the Western Precinct Contamination                                        Management Plan and the conditions and procedures set out in                                   the Site Audit Statements relating to the Western Precinct.   

 

                    2.5     At the completion of all works the applicant shall:

·        Arrange for a final inspection of the works by Penrith City Council.  Any defects identified at the final inspection are to be rectified by the applicant and be at no cost to Penrith City Council.

·        Lodge a maintenance bond with Penrith City Council.  The maintenance bond shall be held for a minimum period of three years (maintenance period).  The bond is calculated at 5% of the value of all works.

·        Enter into a Deed of Agreement with Penrith City Council.  The deed shall identify liability responsibilities of the applicant for the duration of the maintenance period.

 

                     2.6     The development shall be maintained by the applicant for a                                        minimum period of three (3) years.  The maintenance period                                             shall commence upon completion of the following:

 

·      Lodgement of the maintenance bond

·      Satisfactory completion of the works as determined by Council

·      Entering into a Deed of Agreement

 

                               Six weeks prior to the end of the three year maintenance period                              a maintenance defect inspection is to be undertaken by Penrith                                              City Council.  Any defects identified during the maintenance                                          inspection are to be rectified by the applicant at no cost to                                               Penrith City Council.

 

                               At the satisfactory completion of the maintenance period, as                                      determined by Council, the development shall be delivered to                                            Penrith City Council.

 

                     2.7     The stormwater management system shall be provided generally in                                 accordance with the concept plan/s lodged for development                                         approval, prepared by (Jacobs Pty Ltd), reference numbers                                              (EN04189­ECC­DG­(0001, 0006, 0011, 0012, 0016, 0021, 0022,                                      0023, 0026, 0028), revision (B), dated (17/09/2014).

 

                               Engineering plans and supporting calculations for the stormwater                               management systems are to be prepared by a suitably qualified                               person and shall accompany the application for a Construction                                           Certificate.

 

                     2.8     Prior to the issue of a Construction Certificate the Certifying                              Authority shall ensure that the stormwater management system                               has been designed in accordance with Council’s Water Sensitive                             Urban Design Policy as well as the commitments made in the                                  Riparian Corridors Soil and Water Management Plan Report                                              prepared by SKM February 2014 and the Jordan Springs Village                            5 Subdivision Stormwater Management Study Prepared by J                             Wyndham Prince October 2014 (Reference number 9343­03).

 

                     2.9     All works associated with the project including the location of                                 stormwater management systems must be completed in                                          accordance with the requirements of the NSW Office of Water.

 

                     2.10   Prior to commencement of works sediment and erosion control                                       measures shall be installed in accordance with the approved                                        Construction Certificate and to ensure compliance with the                                           Protection of the Environment Operations Act 1997.

 

The erosion and sediment control measures shall remain in place and be maintained until all disturbed areas have been rehabilitated and stabilised.

 

                     2.11   Prior to the issue of an Occupation Certificate, works as executed                          drawings, final operation and maintenance management plans and                              any other compliance documentation shall be submitted to the                         Principal Certifying Authority in accordance with Penrith City                                Council’s Engineering Construction Specification for Civil Works,                        WSUD Technical Guidelines and Stormwater Drainage for Building                    Developments.

 

                               An original set of works as executed drawings and copies of the                        final operation and maintenance management plans and                                        compliance documentation shall also be submitted to Penrith                                     City Council with notification of the issue of the Occupation                                      Certificate where Council is not the Principal Certifying Authority.

 

                     2.12   Prior to the issue of an Occupation Certificate the Principal                                   Certifying Authority shall ensure that the:

 

a)   Stormwater management systems (including on­site detention and water sensitive urban design)

b)   Overland flowpath works

c)   Flood control works

 

·        Have been satisfactorily completed in accordance with the approved Construction Certificate and the requirements of this consent.

·        Have met the design intent with regard to any construction variations to the approved design.

·        Any remedial works required to been undertaken have been satisfactorily completed.

 

                                      Details of the approved and constructed system/s shall be provided                          as part of the works­as­executed drawings.

 

                     2.13   A separate development application shall be submitted to Penrith                               City Council within 12 months of the date of this consent for                                              landscape embellishment works around the East Lake.

                

 

                           2.14   The water quality / detention system shall be maintained by the                             person/company with the benefit of the development consent for a                           3 year period. During the maintenance period the basin is to be                          monitored by the developer for water quality and vegetation                                      management as per the adopted maintenance regime / operational                                      manual.

 

2.15   Prior to the handover of Gross Pollution Traps, a Draft Operation and Maintenance manual for the proposed stormwater treatment measures shall be submitted to Council for approval. The manual should include details on the cleaning / maintenance requirements as well as provide details on the estimated annual and lifecycle costs associated with the proposed treatment measures. The plan should include details on the following:

 

·        Site description (area, imperviousness, land use, annual rainfall, topography etc)

·        Site access description

·        Likely pollutant types, sources and estimated loads

·        Locations, types and descriptions of measures proposed

·        Operation and maintenance responsibility

·        Inspection methods (including inspection checklists)

·        Maintenance methods (frequency, equipment and personnel requirements);

·        Landscape and weed control requirements

·        Operation and maintenance costs;

·        Waste management and disposal options; and

·        Reporting.

 

                           2.16   Prior to the handover of the water body and related stormwater                        treatment infrastructure, Council requires that all requirements                         outlined in section 2.6 of Council’s Water Sensitive Urban Design                           Technical Guidelines (Version 2) are met. These include the                                    following:

 

·        The WSUD assets / measures are constructed and operate in accordance with the approved design specifications / parameters and any other specific design agreements previously entered into with Council

·        The performance of the WSUD measure(s) has been validated, which must include the provision of a Performance Validation Report supporting the performance of the WSUD measure

·        Where applicable, the build­up of sediment has resulted in no more than a 10% reduction of operational volume

·        Asset inspections for defects has been completed and, if any defects are found, rectified to the satisfaction of Council

·        The WSUD infrastructure is to the satisfaction of Council, structurally and geotechnically sound (this will require the submission of documents demonstrating that such infrastructure has been certified by suitably qualified persons)

·        Design drawings have been supplied in a format acceptable to Council

·        Works as Executed (WAE) drawings have been supplied for all infrastructure in a format and level of accuracy acceptable to Council

·        Other relevant digital files have been provided (e.g. design drawings, surveys, bathymetry, models etc)

·        Landscape designs have been supplied, particularly those detailing the distribution of functional vegetation, i.e. vegetation that plays a role in water quality improvement (clearance certificates from the landscape architect will need to be supplied)

·        The condition of the infrastructure and associated with the land complies with the approved design specification.

·        Comprehensive operation and maintenance manuals (including indicative costs) have been provided.

·        Inspection and maintenance forms provided

·        Vegetation establishment period successfully complete (3 years unless otherwise approved by Council)

·        Copies of all required permits (both construction and operational) have been submitted.

                    

                           2.17   Prior to the issue of a Construction Certificate additional                                       geotechnical investigations and testing shall be undertaken on                                 the permeability of the proposed basin. The permeability of the                             basin shall be designed to ensure that a permanent water level is                           maintained in all-weather events to sustain the growth of the                                          macrophyte zone.

 

                               The test results of the geotechnical investigations shall be                                 submitted to Penrith City Council for approval prior to the issue of                            a Construction Certificate. If the geotechnical testing indicates the                           basin floor is not within acceptable permeability limits then a                                      geotechnical designed liner is to be constructed. Details of the                                      liner are to be submitted to Penrith City Council prior to the issue                          of a Construction Certificate.

 

                             2.18   Prior to the issue of a Construction Certificate additional salinity                                     testing is to be undertaken to ensure the basin is able to sustain                                 the growth of the proposed macrophyte zone. Results of the                                           salinity testing are to be provided to Penrith City Council prior to                                the issue of a Construction Certificate.

 

                     2.19   Prior to the issue of a Construction Certificate a minimum 4m wide                    heavy duty concrete access ramp is to be provided from a public                            road to the lake foreshore to permit maintenance machinery and                              Rural Fire Service vehicles to access the lake. The access ramp is                             to be at maximum gradient of 1 in 4 (vertical to horizontal). Full                            details of the ramp including location are to be submitted to Penrith                    City Council for approval prior to the issue of a Construction                             Certificate.

 

                     2.20   Prior to the issue of a Construction Certificate the Certifying                                       Authority shall ensure that maximum slope of all batters shall be 1                                     in 5 (vertical to horizontal). Batter slopes of 1 in 3 are not                                                  acceptable.

 

                     2.21   Prior to the issue of a Construction Certificate the Certifying                                       Authority shall ensure that the invert level of all inlet pipes from                                          Villages 2 and 5 are not submerged below the permanent water                               level of the basin.

 

                     2.22   Prior to the issue of a Construction Certificate the Certifying                              Authority shall ensure that access to the basin for the purposes                               of a static water supply for firefighting purposes complies with                                  the requirements from the Office of Environment and Heritage.                                   The design of the trail access shall comply with the following                                             requirements:

 

·        Trail access to the static water supply shall be provided for Category 1 vehicles

·        Trail access requires 4m wide with an additional 1m wide strip on each side of the trail clear of bushes and long grass

·        Trail requires a minimum vertical clearance of 4m to any overhanging obstruction including tree branches

·        A turn around area with a radius of 12m

·        A hard stand near the water source to allow vehicles (15 tonne) to park and draught water.  Height above water source not to exceed 4m

·        If to be available to aircraft, requires no power lines, poles within 130m of water source.  Water source requires 35m width/diameter.  No structures within 2m of water source

·        Signage to indicate direction to water source and if dead end/turn around.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Greg Davies

Councillor Michelle Tormey

Councillor John Thain

 

Councillor Karen McKeown

 

Councillor Maurice Girotto

 

Councillor Kevin Crameri OAM

 

Councillor Jim Aitken OAM

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Marcus Cornish

 

Councillor Ross Fowler OAM

 

         

 


 

3        Development Application No.14/1601 at Lot 2 DP 1033168 (No. 18) Simeon Road Orchard Hills for proposed Community Facility - Nepean Men's Shed Applicant: Nepean Men's Shed Inc;  Owner: ~Nepean Rescue Organisation Inc                                                 

60  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish

That:

1.     The information contained in the report on Development Application No.14/1601 at Lot 2 DP 1033168 (No. 18) Simeon Road Orchard Hills for proposed Community Facility - Nepean Men's Shed be received.

2.     The terms of the Restriction firstly referred to in the 88B Instrument attached to Lot 2 DP 1033168 be varied as follows:

‘The burdened lot shall only be used for the purpose of a non-commercial community organisation’

3.     The Common Seal of Penrith City Council be affixed to the necessary documentation.

4.     The development be approved subject to the following conditions of consent:

Standard Conditions

A001             Approved Plans that are architecturally drawn

A019             Occupation Certificate

A026             Advertising sign

A029             Hours of Operation

A030             No retail sales

A032             Goods must be stored within buildings

A039             Graffiti removal

B004             Dust

B005             Mud/Soil

B006             Hours of work (Demolition)

D001            Implement approved sediment & erosion control measures

D005            No filling without approval

D009            Covering of waste storage area

D014            Plant and equipment noise

E002             BCA issues to be addressed

E003             Structural alterations

E006             Disabled access facilities

E009             Annual fire safety

E01A            BCA compliance class 2-9

H001            Stamped plans and erection of site notice

H002            All forms of construction

K101             Works at no cost to Council

K202             Section 138 Roads Act

K208             Stormwater discharge

K501             Penrith City Council clearance

K509             Directional signage

L012             Existing landscaping

Q006            Occupation Certificate (Class 2-9)

R102            OSSM system type and disposal area

R106            AWTS

R109            No effluent runoff

R110            EMA signage

R114            EMA turfed

R115            No structures on EMA

R117            No plants for human consumption

 

Special Conditions

4.1                          All activities involving the use of plant or machinery shall be         conducted within the confines of the building at all times.

4.2                Prior to the issue of an Occupation Certificate, the variation of the Restriction on the use of Land endorsed by Penrith City Council must be registered with Land and Property Information.

4.3                Prior to the issue of an Occupation Certificate, the entry               driveway (front the front property boundary to the building               frontage) and car parking area (at the front of the development) shall be sealed with a bitumen pavement. Final pavement levels are to match with the existing kerb and gutter levels. All other areas required for vehicular access within the site are to be stabilised.

4.4                The driveway and car parking areas shall be constructed in accordance with the On-Site Detention System approved under BA975143. Details of compliance shall accompany the Construction Certificate application.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Karen McKeown

 

Councillor Michelle Tormey

 

Councillor Maurice Girotto

 

Councillor Kevin Crameri OAM

 

Councillor Jim Aitken OAM

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Marcus Cornish

 

Councillor Ross Fowler OAM

 

 

4        Development Application No. 14/1520 at Lot 992 DP1017019 at No. 27 Old Bathurst Road, Emu Heights for the construction of a swimming pool Applicant: Better Pools & Spas;  Owner: ~Grahame I Burke,  Maree C Burke                                                                  

61  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Mark Davies

That:

1.     The information contained in the report on Development Application No. 14/1520 at Lot 992 DP1017019 at No. 27 Old Bathurst Road, Emu Heights for the construction of a swimming pool be received.

2.     The section 88B instrument applying to Lot 992 in DP 1017019 be varied by varying point (1) of the restriction thirdly referred to which states:

3.     The Common Seal of Penrith City Council be affixed to all necessary documentation to vary the covenant.

4.     The application for a swimming pool be approved subject to the following conditions.

A001 – Stamped approved plans

A008 – Works to BCA requirements

A019 – Occupation Certificate

A046 – Construction Certificate

D001 – Sediment and erosion controls

D009 – Waste storage

D014 – Plant and Equipment Noise

E001 – BCA compliance

H001 – Stamped plans and erection of site notice

H041 – Hours of work

J002 – Fencing When water in pool.

J004 – Pool Fence (Residential)

J007 – Boundary Fencing

J010 – Pool Board/Sign

K041 - Bond

L008 – Tree Preservation Order

P002 – Fees

Q01F – Notice of commencement

Q05F – Occupation Certificate

 

 

 

 

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Karen McKeown

 

Councillor Michelle Tormey

 

Councillor Maurice Girotto

 

Councillor Kevin Crameri OAM

 

Councillor Jim Aitken OAM

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Marcus Cornish

 

Councillor Ross Fowler OAM

 

 

Outcome 3 - We can get around the City

 

5        Russell Street, Emu Plains - Proposed Parking Changes                                           

A MOTION was moved by Councillor Marcus Cornish seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Russell Street, Emu Plains - Proposed Parking Changes be received.

2.     The unrestricted parking on the eastern side of Russell Street be changed to 30 minutes restricted parking.

3.     The “No Stopping” zone be omitted and instead a time-restricted 30 minute parking zone fronting the old southern driveway on the western side of Russell Street south of Old Bathurst Road be adjusted north to allow the 7m long unrestricted parking located immediately south to be extended north across the old driveway location to provide 23m long unrestricted parking and the edge line be adjusted as shown on Appendix 1.

4.     The approval of the bus stop on the western side of Russell Street south of Old Bathurst Road be rescinded. Blue Mountains Bus Company and Transport for NSW be advised accordingly.

5.     The business owners who provided comments be advised of Council’s resolution.

 

An AMENDMENT was moved by Councillor Greg Davies seconded Councillor John Thain:

That:

1.     The information contained in the report on Russell Street, Emu Plains - Proposed Parking Changes be received.

2.     The unrestricted parking on the eastern side of Russell Street remain unchanged.

3.     The “No Stopping” zone fronting the old southern driveway on the western side of Russell Street south of Old Bathurst Road be adjusted north to allow the 7m long unrestricted parking located immediately south to be extended north across the old driveway location to provide 23m long unrestricted parking and the edge line be adjusted as shown on Appendix 1.

4.     The approval of the bus stop on the western side of Russell Street south of Old Bathurst Road be rescinded. Blue Mountains Bus Company and Transport for NSW be advised accordingly.

5.     The business owners who provided comments be advised of Council’s resolution.

 

The AMENDMENT was PUT.

 

The AMENDMENT was LOST.

 

62  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Russell Street, Emu Plains - Proposed Parking Changes be received.

2.     The unrestricted parking on the eastern side of Russell Street be changed to 30 minutes restricted parking.

3.     The “No Stopping” zone be omitted and instead a time-restricted 30 minute parking zone fronting the old southern driveway on the western side of Russell Street south of Old Bathurst Road be adjusted north to allow the 7m long unrestricted parking located immediately south to be extended north across the old driveway location to provide 23m long unrestricted parking and the edge line be adjusted as shown on Appendix 1.

4.     The approval of the bus stop on the western side of Russell Street south of Old Bathurst Road be rescinded. Blue Mountains Bus Company and Transport for NSW be advised accordingly.

5.     The business owners who provided comments be advised of Council’s resolution.

6.     The Council’s decision be referred to the Roads and Maritime Services and the Police for their consent and that all Councillors be advised of the outcome by way of memo.

 

The MOTION was PUT.

 

The MOTION was CARRIED.

 

Councillor Greg Davies then called for a DIVISION.

 

For

Against

 

Councillor Maurice Girotto

Councillor Greg Davies

Councillor Kevin Crameri OAM

Councillor John Thain

Councillor Jim Aitken OAM

Councillor Karen McKeown

Councillor Mark Davies

Councillor Michelle Tormey

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Marcus Cornish

 

Councillor Ross Fowler OAM

 

 

Outcome 4 - We have safe, vibrant places

 

6        RFT 14/15-21 Provision of Design and Documentation for Special Places, Queen St St Marys                                                                                                                                  

63  RESOLVED on the MOTION of Councillor Maurice Girotto seconded Councillor Jim Aitken OAM  that the matter be deferred to the next Council meeting.

 

Outcome 5 - We care about our environment

 

7        Successful Green Army Projects                                                                                    

64  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Maurice Girotto

That:

1.   The information contained in the report on Successful Green Army Projects be received.

2.   A letter of thanks be sent to the Federal Minister for the Environment, the Hon. Greg Hunt MP for the allocation of 2 projects to Penrith City Council as part of the Green Army program.

 

 

Outcome 6 - We're healthy and share strong community spirit

 

8        Funding Application: Arts NSW - Disability and Arts Partnership                             

65  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Greg Davies

That:

1.     The information contained in the report on Funding Application: Arts NSW - Disability and Arts Partnership be received.

2.     Council endorse the application for $60,000 to the joint NSW Lifetime Care and Support Authority (LTCSA) and the Arts NSW Arts and Disability funding program for the No Boundaries Evolution project.

 

 

9        Council successful in receiving ClubGRANTS funding for theatre lighting and audio-visual upgrades to the Joan Sutherland Performing Arts Centre (JSPAC)              

66  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Greg Davies

That:

1.     The information contained in the report on Council successful in receiving ClubGRANTS funding for theatre lighting and audio-visual upgrades to the Joan Sutherland Performing Arts Centre (JSPAC) be received.

2.     Council enter into a funding agreement with NSW Government Department of Trade and Investment, Regional Infrastructure and Services for the sum of $500,000 for the purpose of upgrades to the Joan, including:

·    The replacement and upgrade of theatre lighting and associated audio-visual equipment with energy efficient components

·    Upgrade and diversification of rigs at the three major venues

·    Installation of data projection and screen in the Richard Bonynge Concert Hall

·    New monitors and updating/extension of cabling

·    Improved sound equipment

3.     The City Works Manager be authorised to sign the funding agreement for the grant funding of $500,000 (excl.GST)

4.     A letter of thanks be sent to the NSW Deputy Premier and Minister for Hospitality, Gaming and Racing, Troy Grant MP, for the allocation of $500,000 from NSW Government Department of Trade and Investment, Regional Infrastructure and Services –ClubGRANTS Fund Category 3.

5.     A letter of thanks be sent to the Hon. Stuart Ayres MP Member for Penrith for his support of the application

 

 

Outcome 7 - We have confidence in our Council

 

10      Permanent Closure of Kokoda Place                                                                              

67  RESOLVED on the MOTION of Councillor Maurice Girotto seconded Councillor Greg Davies

That:

1.     The information contained in the report on Permanent Closure of Kokoda Place be received.

2.     The Common Seal of the Council of the City of Penrith be placed on all necessary documents to effect registration of the Deposited Plan and issue of title.

 

 

11      Tender RFT 14/15-19 : Conduct of Council's Elections and Provision of Election Services for 2016                                                                                                                               

68  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Mark Davies

That:

1.     The information contained in the report on Tender RFT 14/15-19 : Conduct of Council's Elections and Provision of Election Services for 2016 be received.

2.     The Elections of the Council are to be administered by the General Manager of the Council.

3.     The General Manager intends to engage the Australian Election Company to administer the election.

4.     The tender from RMK Investments Pty Ltd ATF Kidd Family Trust Trading As Australian Election Company (AEC) for the sum of $692,587.62 (ex GST) be accepted for the provision of an election service for Penrith City Council’s local government election in 2016, subject to any price adjustments agreed to between the Council and the AEC, as a result of services taken on by the Council that were outsourced by AEC

5.     Council write to the Office of Local Government advising of this decision and of the nominated Returning Officer and Substitute Returning Officer when this information is available.

6.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

12      2015 Australian Local Government Association (ALGA) National General Assembly of Local Government - Motions                                                                                           

69  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Tricia  Hitchen

That:

1.     The information contained in the report on 2015 Australian Local Government Association (ALGA) National General Assembly of Local Government - Motions be received.

2.     The motions as outlined in this report be endorsed and submitted to the 2015 Australian Local Government Association (ALGA) National General Assembly of Local Government - Motions.

 

 

13      2015 Local Government Remuneration Tribunal Review                                            

70  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Tricia  Hitchen

That:

1.     The information contained in the report on 2015 Local Government Remuneration Tribunal Review be received.

2.     Council staff make a submission to the Local Government Remuneration Tribunal by 27 March 2015, based on the detail contained within this Report.

 

 

14      2014-15 Borrowing Program                                                                                            

71  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Tricia  Hitchen

That:

1.     The information contained in the report on 2014-15 Borrowing Program be received.

2.     Council borrow the $9,687,000.

3.     The General Manager be given delegated authority to negotiate the loans in accordance with this resolution.

4.     The Seal of the Council of the City of Penrith be affixed to those documents that are necessary to finalise these borrowings.

5.     The final terms and conditions of the borrowings be reported to Council upon completion of the contracts.

 

 

15      Future Cities Program 2015                                                                                             

72  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Tricia  Hitchen

That:

1.     The information contained in the report on Future Cities Program 2015 be received.

2.     The Mayor, General Manager or their delegates participate on behalf of Council in the 2015 Future Cities Program.

 

 

16      Summary of Investments & Banking for the period 1 February to 28 February 2015         

73  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Tricia  Hitchen

That:

1.     The information contained in the report on Summary of Investments & Banking for the period 1 February to 28 February 2015 be received.

2.     The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 February 2015 to 28 February 2015 be noted and accepted.

3.     The graphical investment analysis as at 28 February 2015 be noted.

 

 

17      Appointment of a Director to the Board of the Penrith Performing and Visual Arts Limited                                                                                                                                

74  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jim Aitken OAM

That:

1.     The information contained in the report on Appointment of a Director to the Board of the Penrith Performing and Visual Arts Limited be received.

2.     Council endorse the appointment of Alison McLaren to the Board of the Penrith Performing and Visual Arts Limited.

 

 

REQUESTS FOR REPORTS AND MEMORANDUMS AND URGENT BUSINESS

 

RR 1           Request for memo regarding rubbish bin fines    

Councillor Marcus Cornish requested a memo reply regarding representations he has received from people complaining that they are receiving rubbish bin fines resulting from other people putting general rubbish in their recycling bin and green bin.

 

 

RR 2           Investigation of truck movements coming out of Whitewater          Stadium    

Councillor Tricia  Hitchen requested that Council Rangers investigate complaints regarding the transport movements of large double trailers pulling out from the Whitewater Stadium onto Mulgoa Road. It is noted that there has been a marked increase in trucks in the last couple of weeks forcing their way into traffic. There has been marked degradation of the road surface.

 

RR 3           Safety issue regarding the roadway across from the M7 going on           the M4 connection towards Penrith        

Councillor Jim Aitken OAM requested a letter be sent to Roads and Maritime Services regarding the safety issues travelling from M7 and onto the M4 connection as the roadway has dropped causing the possibility of drivers losing control and in worst cases going over the safety rails.

 

RR 4           Consistency of the Floodplain Management Plan with the LEP      and the DCP      

Councillor Kevin Crameri OAM requested a report to Council clarifying consistency issues between the Floodplain Management Plan and the Council’s LEP and DCP. For example the inconsistency between the Floodplain Management Plan and the LEP and DCP with respect to the development of Group Homes, Hospitals and Aged Care facilities.

 

RR 5           Sydney Region Outline Plan

Councillor Mark Davies left the meeting, the time being 8:40 pm.

 

Councillor Kevin Crameri OAM stated that 9th Avenue in the Sydney Region Outline Plan was to be a 4 or 6 lane feeder road to the M2. Councillor Crameri OAM requested that during planning exercises, consideration be given to the capacity required to allow for future widening of the road on the ADI side of the road and not on the northern side. Councillor Crameri OAM requested a letter be sent to the Department of Planning and Environment requesting for a copy of the Sydney Region Outline Plan which shows that the road is a major feeder road in the future and that this plan be incorporated in future planning and development activities of the ADI site.

 

RR 6           Report regarding rules for 24 Hour Gyms   

Councillor Mark Davies returned to the meeting, the time being 8:42 pm.

 

Councillor Maurice Girotto requested that enquiries be made with the governing body for gymnasiums and request for the rules regarding 24 Hour Gyms and requirements concerning staffing and qualifications required for staff. Councillor Girotto noted that small operators are concerned after 2 clients apparently passed away while at one of these 24 Hour Gyms. Councillor Girotto requested that a report be brought to a Policy Review Committee meeting concerning this matter.

 

RR 7           Request for memo regarding separate postcode for Waterside

Councillor Maurice Girotto requested a memo responding to a Waterside resident enquiry about having a separate postcode for Waterside to Cranebrook and explaining if this is possible and if so, how.

 

RR 8           Bus route 784 to travel through Waterside  

Councillor Maurice Girotto noted that currently 10 – 15 children need to cross 4 lanes of traffic to access the bus stop servicing Waterside. Councillor Girotto requested via the Local Traffic Committee to consider if bus route 784 could travel through Waterside. Alternatively can Council accommodate the construction of certain crossing facilities to suit.

 

UB 1           Funding for ANZAC Day Dawn Service at Memory Park

Councillor Michelle Tormey left the meeting, the time being 8:47 pm.

                  

Councillor Karen McKeown requested that North Ward and South Ward commit $3000 each from each ward’s Voted Works towards the costs of LED screens, PA Systems, Technicians, cabling, cameras, first aid and VIP seating for the ANZAC Day Dawn Service.

75  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Kevin Crameri OAM that the matter be brought forward and dealt with as an urgent matter.

 

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

 

76  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Kevin Crameri OAM that North Ward and South Ward commit $3000 each from each ward’s Voted Works towards the costs of LED screens, PA Systems, Technicians, cabling, cameras, first aid and VIP seating for the ANZAC Day Dawn Service.

 

RR 9           Memo regarding invested funds 

Councillor Michelle Tormey returned to the meeting, the time being 8:49 pm.

 

Councillor Jim Aitken OAM requested a memo responding to the following issues: 1) why are the unexpended loan funds not being used and paying interest; 2) The future use of other externally restricted funds; 3) Council’s policy on returning funds from security bonds and deposits; and 4) why Council cannot use the unrestricted invested funds?

 

RR 10         Report on a Veterinary School of Excellence and  Animal Health

Councillor John Thain requested a report to Council regarding discussions that could be had with the University of Western Sydney and the adjoining Councils regarding the possible establishment of a Veterinary School of Excellence and Animal Health. Councillor Thain also requested for discussions to be held with the relevant Council Officers from adjoining Councils concerning this report.

 

RR 11         Bus Stop at 47 Coonawarra Drive St Clair   

Councillor Greg Davies requested via the Local Traffic Committee and the Penrith Community Safety Partnership a memo reply regarding the installation of a bus at 47 Coonawarra Drive St Clair. Councillor Greg Davies indicated that there are 4 – 5 bus stops in Colorado Drive but only 2 in Coonawarra Drive.

 

Councillor John Thain left the meeting, the time being 8:56 pm.

 

 

 

 

RR 12         Badgerys Creek Airport noise impact statement  

Councillor John Thain returned to the meeting, the time being 8:58 pm.

 

Councillor Greg Davies left the meeting, the time being 8:58 pm.

 

Councillor Maurice Girotto requested that a proper impact statement be sought from the relevant Authorities which reports on and determines the noise impact of aircraft flying over the Penrith Local Government Area and the effects of high-rise buildings being built in the vicinity of flight paths for the proposed Badgerys Creek airport.

 

RR 13         Commend RID Squad         

Councillor Ben Goldfinch requested that the RID Squad Officers be commended for their prompt response on 23 March 2015 to a request to investigate and address a truck load of rubbish dumps in the City.

 

UB 2           Leave of Absence      

Councillor Michelle Tormey requested Leave of Absence from 10 April 2015 to 26 April 2015 inclusive.

77  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Marcus Cornish that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

 

78  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Marcus Cornish that Leave of Absence be granted to Councillor Michelle Tormey from 10 April 2015 to 26 April 2015 inclusive.

 

Councillor Maurice Girotto left the meeting, the time being 9:00 pm.

 

Committee of the Whole

 

79 RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Mark Davies that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 9:02 pm.

 

Councillors Greg Davies and Maurice Girotto returned to the meeting, the time being 9:02 pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Michelle Tormey seconded Councillor Karen McKeown that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

 

 

 

 

 

 

Outcome 7

 

2        Council Property - Lease of Suite 4 at 134-138 Henry Street Penrith (Gaymark Place) to new tenant being Evelyn June Kawiti                                                                                     

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Outcome 4

 

3        Penrith Business Alliance Review                                                                                  

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Outcome 7

 

4        Sydney Water Western Sydney Replacement Flows Project - North Penrith and Cambridge Gardens - Acquisition of Easements over Penrith City Council land                        

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

The meeting resumed at 9:10 pm and the General Manager reported that the Committee of the Whole met at 9:02 pm on 23 March 2015, the following being present

 

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Greg Davies  and Councillors Jim Aitken OAM, Kevin Crameri OAM, Marcus Cornish, Mark Davies, Maurice Girotto, Ben Goldfinch, Tricia Hitchen, Karen McKeown, John Thain and Michelle Tormey.

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

CONFIDENTIAL BUSINESS

 

2        Council Property - Lease of Suite 4 at 134-138 Henry Street Penrith (Gaymark Place) to new tenant being Evelyn June Kawiti                                                                             

RECOMMENDED on the MOTION of Councillor Karen McKeown seconded Councillor Mark Davies

CW2 That:

1.     The information contained in the report on Council Property - Lease of Suite 4 at 134-138 Henry Street Penrith (Gaymark Place) to new tenant being Evelyn June Kawiti be received.

2.     The Common Seal of the Council of the City of Penrith be placed on all necessary documents.

 

3        Penrith Business Alliance Review                                                                                  

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies

CW3 That:

1.     The information contained in the report on Penrith Business Alliance Review be received.

2.     The recommendations contained within the report be endorsed.

 

 

4        Sydney Water Western Sydney Replacement Flows Project - North Penrith and Cambridge Gardens - Acquisition of Easements over Penrith City Council land    

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Tricia Hitchen

CW4 That:

1.     The information contained in the report on Sydney Water Western Sydney Replacement Flows Project - North Penrith and Cambridge Gardens - Acquisition of Easements over Penrith City Council land be received.

2.     Compensation for the acquisition of easements over Council land in the  amount of $188,000 and Council’s incidental costs of $8,818 (Excl. GST) be accepted by Council.

3.     The Common Seal of Penrith City Council be affixed to all necessary transfer documentation to effect registration of the easements on title to  Council land.

 

ADOPTION OF Committee of the Whole

 

80 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Tricia Hitchen that the recommendation contained in the Committee of the Whole and shown as CW1, CW2, CW3 and CW4 be adopted.

 

 

There being no further business the Chairperson declared the meeting closed the time being 9:12pm.

 



PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·       Their name;

 

·       Organisation or group they are representing (if applicable);

 

·       Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·       Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·   The interest of the speaker (e.g. affected person, neighbour, applicant,        applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                                

   


Mayoral Minutes

 

Item                                                                                                                                                Page

 

1        Passing of Richie Benaud OBE                                                                                         1

 

 

 



Ordinary Meeting                                                                                                   27 April 2015

 

Mayoral Minute

Passing of Richie Benaud OBE

           

 

It is with great sadness that I note the passing of Richie Benaud OBE aged 84.

 

Richie was synonymous with cricket not just in Australia but world-wide. Born in Penrith in 1930, his father Louis Benaud played for the Penrith Cricket Club in the Sydney Grade Cricket competition.

 

Playing for Cumberland Richie went on to become Australia’s 190th Test Cricketer and 28th Test Captain. He captained the Australian cricket team for a then record of 28 games, winning 12 tests, losing 12 and drawing four.

 

Benaud worked as journalist, a position he held when he was first appointed to captain the Australian team. After his retirement from playing in 1964 Richie became one of the most prolific commentators in the game of cricket and perhaps across any sport.

 

Known for his meticulous way with words, he achieved cult status amongst followers of cricket for his descriptions of play as a commentator. Lovers of cricket have no doubt tried to impersonate him and his many phrases at some time or another.

 

Richie Benaud is among a growing group of exceptional sports people that have called Penrith home throughout their prestigious careers. On behalf of my fellow Councillors and the community of Penrith, I’d like to offer our deepest sympathy to Richie’s wife Daphne and his family.

 

 

 

 

Councillor Ross Fowler OAM

Mayor

 

 

 

RECOMMENDATION

That the Mayoral Minute on Passing of Richie Benaud OBE be received.

 

 

  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                                Page

 

1        Report and Recommendations of the Penrith Community Safety Partnership Meeting held on 4 March 2015                                                                                                                        1

 

2        Report and Recommendations of the Local Traffic Committee Meeting held on 13 April 2015   5

 

3        Report and Recommendations of the Policy Review Committee Meeting held on 20 April 2015                                                                                                                                           13

 

 

 

 

 



Ordinary Meeting                                                                                                   27 April 2015

 

REPORT AND RECOMMENDATIONS OF THE
 Penrith Community Safety Partnership MEETING

HELD ON 4 March, 2015

 

 

 

PRESENT

Councillor Karen McKeown, Penrith City Council; Councillor Bernard Bratusa, Penrith City Council; Councillor Marcus Cornish, Penrith City Council; Kevin Cotter, Department of Education – Safety and Security; Julie-Anne Downie, Nepean Blue Mountains Local Area Health District – Needle and Syringe Program; Ken Innes, Glenmore Park Residents Group; Stuart Brooks, University of Western Sydney; Murray Halls, Penrith City Council; Tracy Leahy, Penrith City Council; Grant Healey, Penrith Local Area Command; Erin Davidson, Penrith City Council; Julie Graham, Penrith Local Area Command; Danielle Corliss, St Marys Local Area Command; Yvonne Perkins, Penrith City Council; David Burns, Penrith City Council; Olivia Kidon, Penrith City Council; Allison Kyriakakis, Penrith City Council.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Jackie Greenow OAM for the period 17 February 2015 to 29 March 2015 inclusive.

APOLOGIES

His Worship the Mayor Councillor Ross Fowler OAM; Louise Maher, Nepean Blue Mountains Local Area Health District; Julie Page, Nepean Blue Mountains Local Area Health District – Needle and Syringe Program; Gina Field, Penrith Chamber of Commerce; Gai Hawthorn, Penrith CBD Corporation; Brett McFadden, Penrith Local Area Command; Kylie Druett, Nepean Blue Mountains Local Area Health District; Nerida Silver, Penrith Youth Interagency.

 

 

CONFIRMATION OF MINUTES - Penrith Community Safety Partnership Meeting - 3 December 2014

The minutes of the Penrith Community Safety Partnership Meeting of 3 December 2014 were confirmed.

 

DECLARATIONS OF INTEREST

 

Nil.

 

DELIVERY PROGRAM REPORTS

 

Outcome 4 - We have safe, vibrant places

 

1        Update on the delivery of projects under the Penrith Community Safety Plan 2013-2016

Allison Kyriakakis welcomed Partnership members to the first meeting of the year.

 

Allison facilitated a group discussion regarding the relevance of the Partnership; links between member organisations; information of value to members’ organisations and projects and strategies that members can assist with.

 

The key items raised by Partnership members are summarised below:

 

-     The partnership provides valuable networking opportunities between stakeholders and information sharing regarding what is happening in the community.

-     Issues of concern are filtered through the Partnership from residents, businesses and community groups which assist with identifying community safety trends and issues of concern.

-     Data and information presented at each meeting by local police is valuable for all member organisations. 

-     The sharing of knowledge and experience among members was seen as a key function by Partnership members.

 

Allison thanked the members for their input. The information provided will assist Community Safety to ensure that Partnership meetings are relevant and topical, and that opportunities are provided for Partnership member input and involvement into Community Safety projects.

 

Public Spaces CCTV Project – Federal Government Safer Streets Programme

 

Olivia Kidon updated the Partnership on the Federal Government’s Safer Streets Programmes for the installation of CCTV cameras at Queen Street, St Marys; High Street, Penrith and Station Street, Penrith.

 

Consultation has taken place with both Penrith and St Marys Local Area Commands and tender documents have been finalised. The Request for Tender will be advertised next week.

 

Warner Youth Education – Graffiti Education Awareness Program

 

Olivia advised that the delivery of the Warner Youth Education – Graffiti Education Awareness Program recommenced this month for its eighth year. The program is still offered to all primary and secondary schools in the Penrith LGA and most schools are adopting the program on a yearly basis.

 

Partnership members interested in viewing a Graffiti Education Program being delivered to students are encouraged to contact the Community Safety team.

 

Walk Wise

 

Olivia updated the Partnership on the status of the University of Western Sydney students’ Walk Wise App. Allison advised that the students were selected to showcase the Walk Wise project App at the UWS ‘Widevision+ Expo’ in December where they received great interest and commendations.

 

Council is progressing the project internally with Council’s IT department, with the aim to launch the App at a time that coincides with other project initiatives.

 

Lighting at Jamison Park is progressing with a Request for Quote recently being advertised for the installation of solar lighting along a section of footpath near Racecourse Road.

 

Establishment of Memory Park as an Alcohol Prohibited Area

 

Council has approved the establishment of an Alcohol Free Area at Memory Park, Penrith following concerns regarding alcohol related antisocial behaviour. Council is liaising with the Penrith RSL sub branch regarding appropriate signage design and positioning due to the Park’s local significance as a War Memorial.

 

NSW Crime Prevention Project Grant Application

 

Olivia advised that Council has submitted an application to the NSW Department of Justice for crime prevention funding.

 

A maximum of up to $50,000 is available for projects. The proposed project targets domestic and family violence and has two components:  a community forum for workers and a media campaign to increase awareness around domestic and family violence including translation of resources into key community languages.

 

Community Safety Information Stalls at Jordan Springs

 

Olivia advised that Community Safety staff will be organising Community Safety information stalls at Jordan Springs Shopping Centre. This will be organised in the coming weeks and will provide residents the opportunity to speak with Council regarding safety concerns.

 

RECOMMENDED that the information contained in the report on Update on the delivery of projects under the Penrith Community Safety Plan 2013-2016 be received.

 

 Regular Items

 

A)      Penrith Local Area Command Crime Statistics

 

Grant Healey reported that all crime categories have decreased since Christmas.

 

Fires that were occurring in the Lemongrove area have ceased. Council’s assistance in the removal of rubbish in the area has helped.

 

Recorded incidents of break and enter from commercial non-dwelling premises have decreased.

 

Incidents of steal from dwellings have also decreased.

 

Grant also advised that Police are assessing a development application for low cost, affordable housing in the Thornton estate. Concerns have been raised regarding some aspects of the design of the building.

 

B)   St Marys Local Area Command Crime Statistics

 

Danielle Corliss reported that steal from motor vehicle has increased with number plates a high proportion of items stolen. St Marys Police will be running ‘Operation Tabella’ at Masters Home Improvement, Forrester Road, St Marys, on Sunday 15 March 2015 where one way screws will be fitted to vehicles.

 

Steal from commercial, retail premises has increased. Danielle said this could be because a major supermarket has employed loss prevention staff.

 

Fraud continues to be monitored, with fraudulent counterfeit $50 and $100 notes recently found in circulation.

 

Stuart Brooks thanked Danielle for attending the University of Western Sydney to address students and provide information at orientation.

 

GENERAL BUSINESS

 

GB 1          Lighting    

Ken Innes requested that lighting be installed at Rotary Park and Apple Gum Reserve, Glenmore Park. A discussion followed regarding the pros and cons of lighting public reserves. The meeting was advised that it is not Council’s policy to light public reserves as it can have an adverse effect.

 

There being no further business the Chairperson declared the meeting closed the time being 4.20pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Penrith Community Safety Partnership meeting held on 4 March, 2015 be adopted.

 

 

 


Ordinary Meeting                                                                                                   27 April 2015

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 13 April, 2015

 

 

 

PRESENT

Councillor Marcus Cornish, Councillor Tricia Hitchen, Steve Grady – Busways, James Suprain – Roads and Maritime Services, Mark Elliott – St Marys LAC, Adam Wilkinson – Engineering Services Manager, David Drozd (Chair) Traffic Engineering Coordinator, Noel Fuller – Council Ranger, Catherine Waerner – Road Safety Officer, Graham Green – Senior Traffic Engineer, Bernard Meier – Signs and Linemarking Officer, Ruth Byrnes – Senior Traffic Officer.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Michelle Tormey for the period 10 April 2015 to 26 April 2015 inclusive.

 

APOLOGIES

Matthew Shirvington – Penrith LAC, Daniel Davidson – Senior Traffic Engineer, Wayne Mitchell – Executive Manager Environment and City Development, Councillor Karen McKeown, Councillor Jackie Greenow OAM.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 2 March 2015

The minutes of the Local Traffic Committee Meeting of 2 March 2015 were confirmed.

 

DECLARATIONS OF INTEREST

 

Nil.

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        Parkwood Grove, Emu Heights - Proposal to change a Bus Stop to a Bus Zone    

RECOMMENDED

That:

1.    The information contained in the report on Parkwood Grove, Emu Heights - Proposal to change a Bus Stop to a Bus Zone be received.

2.    The existing “bus stop” on the northern side of Parkwood Grove, Emu Heights, be changed to a 23m long “bus zone” as shown on Appendix 1.

3.    Blue Mountains Bus Company, the Emu Heights Public School Principal, the Emu Heights Public School Parents and Citizens Association and adjacent residents be advised of Council’s resolution.

 

 


 

 

2        Monaro Car Club NSW - "2016 Monaro Nationals" 14-17 October, 2016                   

RECOMMENDED

That:

1.    The information contained in the report on Monaro Car Club NSW - "2016 Monaro Nationals" 14-17 October, 2016 be received.

2.    The Traffic Management Plan for the Class 2 Special Event pursuant to Roads and Maritime Services “Guidelines for Traffic and Transport Management for Special Events”, for the “2016 Monaro Nationals” on Friday 14 to Monday 17 October, 2016 be endorsed, subject to the following conditions:

 

(a)  The event applicant be advised that this is a Class 2 Event under the Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified in the Guide must be complied with prior to the event.

 

(b)  A Traffic Management Plan, including a Risk Management Plan, be lodged by the event applicant with the Roads and Maritime Services for approval prior to the event.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

 

(c)  The event applicant obtain separate approval from the NSW Police.   A copy of the NSW Police approval must be submitted to Council prior to the event.

 

(d)  The event applicant submit to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million, prior to the event.  In addition, the event applicant indemnify Council in writing against all claims for damage and injury which may result from the proposed event.

 

(e)  A detailed Traffic Control Plan shall be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event. 

 

(f)  Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

 

(g)  The event applicant must provide advice to Council prior to the event that the event addresses all requirements of the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

 

(h)  The event organiser notify ambulance and fire brigade (NSW Fire Brigade and Rural Fire Services) and State Emergency Services of the proposed event and submit a copy of the notification to Council prior to the event.

 

(i)   The event applicant notify private bus companies of the proposed event and submit a copy of the notification to Council prior to the event. 

 

(j)   The event applicant shall ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

 

3.    The applicant be advised of Council’s resolution.

 

 

3        Gershwin Crescent, Claremont Meadows - Parking restrictions                               

RECOMMENDED

That:

1.    The information contained in the report on Gershwin Crescent, Claremont Meadows - Parking restrictions be received.

2.    Consultation be conducted with affected residents for proposed “No Stopping” restrictions, and any substantial objections be referred back to Traffic Committee for consideration.

3.    Subject to no substantial objections being received, “No Stopping School Days 8 – 9.30am 2.30 – 4pm” zones be installed on Gershwin Crescent, on the frontages of 29 Gershwin Crescent and 11 – 15 Gershwin Crescent as per Appendix 1 & 2.

 

 

4        Carrington Road, Londonderry - Proposed 'No Stopping' Parking Restrictions     

RECOMMENDED

That:

1.    The information contained in the report on Carrington Road, Londonderry - Proposed 'No Stopping' Parking Restrictions be received.

2.    No Stopping parking restrictions be installed for approximately 4.5m, between the driveways of 369 to 367 Carrington Road, Londonderry (as shown in Appendix 1).

3.    Residents of 367 and 369 Carrington Road, Londonderry be advised of Council’s resolution.

4.    Council’s Ranger Services be advised of Council’s resolution.

 

 

5        Muscharry and Carrington Roads, Londonderry - Proposed Changes to Parking Restrictions                                                                                                                        

LTC Comment:  The Committee discussed the possibility of Australia Post vehicles utilising the off street car park without the need to remove any on-street parking from the general public. It was agreed to consult with Australia Post to determine if this is feasible.

RECOMMENDED

That the matter be deferred pending a request to Australia Post to utilise the off-street parking accessed from Muscharry Road

 

 

6        Oak Street, North St Marys - Proposed Parking Restrictions to allow Garbage Truck Access                                                                                                                                

RECOMMENDED

That:

1.    The information contained in the report on Oak Street, North St Marys - Proposed Parking Restrictions to allow Garbage Truck Access be received.

2.    Consultation be undertaken with affected residents and any substantial objections be referred back to Local Traffic Committee for consideration.

3.    Subject to no substantial objections, part-time “No Parking (9.30am – 2.00pm Thursday) be installed around the perimeter of the cul-de-sac at the end of Oak Street, North St Marys as shown on Appendix 1. 

4.    Council’s Waste Services be advised of Council’s resolution.

 

 

7        Memorial Avenue, Penrith -  Temporary Road Closure and Construction Traffic Management Plan for Nepean River Green Bridge                                                       

RECOMMENDED

That:

1.    The information contained in the report on Memorial Avenue, Penrith -  Temporary Road Closure and Construction Traffic Management Plan for Nepean River Green Bridge  be received

2.    Approval be given to the temporary closure of northern part of Memorial Avenue, Penrith from Nepean Avenue to Great Western Highway, Penrith for the duration of the construction of the bridge project.

3.    A detailed Traffic Construction Management and Control Plan, including Emergency Access Plan, be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services, the SES and NSW Police prior to the construction commencing.   Should any traffic management arrangements substantially change from those discussed in the indicative traffic construction management plan, the matter is to be referred back to the Local Traffic Committee.

4.    Where the Traffic Construction Management Plan and Traffic Control Plan indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

5.    Prior to construction commencing, a Dilapidation Report be carried out on Memorial Avenue and Nepean Avenue, between Recreation Avenue and Memorial Avenue, Penrith which will be used by construction vehicles.  The streets and associated infrastructure are to be inspected by Council prior to and post construction.  Affected streets and associated infrastructure are to be reinstated to their pre-construction condition, with the exception of Punt Road, Emu Plains which is to be completed as per the approved design and construction plans.

6.    An “oversized load permit” be obtained from the appropriate regulatory authority, restricting oversized vehicle access to night time travel with Police escorts.  A copy of this permit is to be provided to Council for information.

 

7.    All property owners, residents, business operators in the Memorial Avenue and Punt Road precincts be notified by Roads and Maritime Services of the construction sites, construction periods and traffic arrangements, prior to construction commencing. 

 

8.     Prior to construction commencing, the temporary staircase/path, to be constructed immediately to the south of Victoria Bridge, be completed to a standard for safe pedestrian access for the duration of the construction period.  At the completion of the bridge project, the staircase/path is to be removed and the land reinstated as necessary.

9.    Pedestrian access be retained to the viewing platform at the end of Old Ferry Road at all times.  The path alongside the river below the viewing platform and construction site will be closed to pedestrian/bike access for the duration of the construction period and reopened when the Contractor has had an appropriate risk assessment completed indicating that it is safe to do so.   During construction, appropriate signage is to be placed at the eastern end of Old Ferry Road indicating that the viewing platform is open and the path below is closed.    

 

10.  During construction, advanced warning/advisory signage be implemented along the Great River Walk (north of Victoria Bridge) to advise path users of the construction works and changed access arrangements.

 

 

8        Vincent Road, Cranebrook - Extension of 'No Parking' zone at Henry Fulton Public School                                                                                                                                 

RECOMMENDED

That:

1.    The information contained in the report on Vincent Road, Cranebrook - Extension of 'No Parking' zone at Henry Fulton Public School be received.

2.    The ‘No Parking’ zone on Vincent Road to the west of the intersection with Grays Lane be extended by 22 metres towards Grays Lane as per Appendix 1 & 2.

 

3.    Council advise the Henry Fulton Public School Principal and the Parents and Citizens Association accordingly.

 

 

9        High Street, Penrith - Extension of Service NSW Driver Testing Zone                      

LTC Comment:  Graham Tobin, Director of Operations for Service NSW, addressed the Committee and outlined the Service NSW Business Model, which is to provide a “one stop shop” servicing the general public from the High Street site. The site was chosen due to its centrality within the Penrith CBD and Service NSW can no longer conduct driver testing at the York Street site. Mr Tobin indicated that the current number of tests conducted are 90p/w

and in response to customer demands, they are seeking to increase to 135p/w, whilst also reducing current waiting times from 20 days down to 10 - 14 days.

 

After Mr Tobin was excused from the meeting,  the Committee deliberated the item with the pros and cons of the proposal duly considered. Whilst driver testing is not an emergency service it does still provide a necessary community service to the people of Penrith.

 

Furthermore, it is clear that demand is increasing for driver tests as the community grows.

Councillor Marcus Cornish spoke against the proposal citing parking removal as having a negative impact on the local business community. Councillor Tricia Hitchen pointed out that the basement to Service NSW has provided additional customer parking within the CBD.

 

A vote was called and Councillor Tricia Hitchen (representative for Member for Penrith, Mr Stuart Ayres MP), the RMS representative, and the St Marys Police representative voted for the recommendation. Councillor Marcus Cornish voted against the recommendation.

 

Procedural note:

It is noted that the recommendations of the Local Traffic Committee for the subject item are submitted, in accordance with RMS Guidelines, to the Council with majority support, 3 in favour and 1 against.

 

RECOMMENDED (WITH MAJORITY SUPPORT)

That:

 

1.   The information contained in the report on High Street, Penrith - Extension of Service NSW Driver Testing Zone be received.

 

2.   The “No Parking – Vehicles with Applicants for Driving Tests Excepted 8:00 am – 5:30 pm Mon-Fri” fronting 333 High Street, Penrith be extended by 18 metres east and the times be adjusted to “No Parking – Vehicles with Applicants for Driving Tests Excepted 7:00 am – 6:00 pm Mon-Fri” as shown on Appendix 1.

 

3.    Service NSW and the nearby businesses, including the consultation respondents, be advised of Council’s resolution.

 

 

10      Links Road, St Marys - Provision of "No Stopping" Restrictions                              

RECOMMENDED

That:

1.    The information contained in the report on Links Road, St Marys - Provision of "No Stopping" Restrictions be received.

2.    Consultation be conducted with nearby affected businesses, and any substantial objections be referred back to the Local Traffic Committee for consideration.

3.    Subject to no substantial objections, a 40m “No Stopping” zone be installed on Links Road, St Marys, opposite Programmed Timber Supplies at 44 Links Road, as shown in Appendix 1.

4.    Programmed Timber Supplies be advised of Council’s resolution.

 

 


 

GENERAL BUSINESS

 

GB 1          Werrington Arterial TMP (raised Council)

The Chairperson tabled the Werrington Arterial Traffic Management Plan and related Traffic Control Plans and outlined the construction strategy proposed by Burton Contractors on behalf of Roads and Maritime Services.

RECOMMENDED

That:

 

1.      Council provide its concurrence to the Werrington Arterial Road (Gipps Street) Traffic Management Plan and related Traffic Control Plans dated 27 March 2015.

 

2.      All affected property owners, residents and business operators be notified of construction periods and traffic arrangements prior to construction commencing.

 

3.      The Traffic Management Plan and related Traffic Control Plans be submitted to the SES, NSW Police and Busways for comment prior to construction commencing.

 

GB 2          Fourth Avenue, Llandilo - Road Maintenance       

Councillor Marcus Cornish raised concerns about the condition of the road (Fourth Avenue, Llandilo) and was advised that this matter will be referred to Council’s City Works Manager.

RECOMMENDED

That Council’s City Works Manager review the road condition at Fourth Avenue, Llandilo.

 

GB 3          Russell Street, Emu Plains - Footpath Widening  

Councillor Marcus Cornish requested that the footpath be widened on Russell Street, Emu Plains, near the M4 whilst works are currently being undertaken at the subject location to accommodate cyclists.

RECOMMENDED

That Council investigate the matter.

 

GB 4          Elizabeth Drive, Luddenham - Motorcycle Fatality        

St Marys Police representative advised the Committee of the recent fatality of a motorcyclist on Elizabeth Drive, Luddenham, near the Animal Welfare League. The apparent cause of the accident was due to mechanical failure not road condition.

RECOMMENDED

That Council note the information.

 


 

 

GB 5          Sherringham and The Northern Roads, Cranebrook - Reopening

Busways Representative indicated that the turn from Sherringham Road into The Northern Road is proposed to be opened in the near future and will accommodate buses.

RECOMMENDED

That Council note the information.

 

 

There being no further business the Chairperson declared the meeting closed the time being 11:05am.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 13 April, 2015 be adopted.

 

 

 


Ordinary Meeting                                                                                                   27 April 2015

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 20 April, 2015

 

 

 

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Greg Davies (arrived 7:06pm) and Councillors Jim Aitken OAM, Bernard Bratusa, Prue Car MP (arrived 7:12pm), Kevin Crameri OAM, Marcus Cornish (arrived 7:06pm), Mark Davies, Maurice Girotto, Jackie Greenow OAM, Tricia Hitchen (arrived 7:15pm) and Karen McKeown.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Michelle Tormey for the period 10 April 2015 to 26 April 2015 inclusive.

Leave of Absence was previously granted to Councillor Ben Goldfinch for the period 15 April 2015 to 6 May 2015 inclusive.

APOLOGIES

An apology was received for Councillor John Thain.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 9 March 2015

The minutes of the Policy Review Committee Meeting of 9 March 2015 were confirmed.

 

DECLARATIONS OF INTEREST

 

Nil.

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 2 - We plan for our future growth

 

1        Proposed Submission on the Draft Vision Plan for Penrith Lakes Parkland

City Planning Manager, Paul Grimson introduced the report and gave a presentation.

RECOMMENDED

That:

1.    The information contained in the report on Proposed Submission on the Draft Vision Plan for Penrith Lakes Parkland be received.

2.    The Proposed Submission on the Draft Vision Plan for Penrith Lakes Parkland be endorsed for submission to the NSW Office of Penrith Lakes, subject to the inclusion of the additional matters raised by Councillors tonight.

3.    The results of the NSW Office of Penrith Lakes consultation on the Draft Vision Plan for Penrith Lakes Parkland be reported to Council when published.

4.     The Council Officers be congratulated on the work carried out in preparing the draft submission.

 

Outcome 6 - We're healthy and share strong community spirit

 

2        Nepean District Tennis Association - Licence Agreement and Facility Development at Woodriff Gardens                                                                                                              

RECOMMENDED

That:

1.    The information contained in the report on Nepean District Tennis Association - Licence Agreement and Facility Development at Woodriff Gardens be received.

2.    A licence agreement be finalised with Nepean District Tennis Association for the operation of Woodriff Gardens for a period of five years, renewable for a further five years, including the following terms:

Penrith City Council provides:

a.   Grounds maintenance (lawns, weeding etc).

b.   Building, property and infrastructure maintenance and replacement.

c.   Garbage removal from central pick up bins.

d.   Fence and lighting repairs maintenance and replacement.

 

NDTA provides:

e.   Daily court maintenance.

f.    Daily cleaning of public amenities including bathrooms/showers/toilets.

g.   Removal of rubbish from small bins to central pick up bins.

h.   Daily cleaning of clubhouse and surrounds.

i.    An extensive range of tennis coaching, competition, tournament programming, and social court hire to the community seven days a week.

j.    Trained staff to facilitate delivery of all programs seven days a week.

k.   $2,375 per month indexed annually for 60 months as a contribution to the initial court resurfacing cost with a rent review prior to any future licence renewal.

 

3.    The draft licence for the management and operation of Woodriff Gardens Tennis Complex by Nepean District Tennis Association be advertised in accordance with the terms of s47a of the Local Government Act 1993 with a further report to be presented to Council.

 

4.    Council’s contribution of $210,000 and the establishment of an internal loan of $142,500 be provided as outlined in the report.

 

5.    Council endorse the acceptance of the Tennis Australia contribution of $75,000 and the NSW Government contribution of $75,000.

                            

 

 


 

 

 

3        Synthetic Sports Surfaces Feasibility Study

Councillor Marcus Cornish left the meeting, the time being 7:35pm.

Councillor Marcus Cornish returned to the meeting, the time being 7:36pm.                              

RECOMMENDED

That:

1.      The information contained in the report on Synthetic Sports Surfaces             Feasibility Study be received.

 

2.      A further report be presented to Council detailing the future demand and supply of sporting fields, including all weather surface fields.

 

3.      A further report be presented to Council detailing the cost comparisons between turf sporting field surfaces and synthetic sporting field surfaces.

 

4.      An explanation be sought from the consultants explaining the re-use of textual material from other studies they have previously prepared in their report to Council.

 

 

Outcome 7 - We have confidence in our Council

 

4        Regional Strategic Alliance - Co-operation and Management Agreement                

RECOMMENDED

That:

1.    The information contained in the report on Regional Strategic Alliance - Co-operation and Management Agreement be received.

2.    Council give authority to the General Manager to enter into a Regional Strategic Alliance Co-operation and Management Agreement (the “Agreement”) with Blue Mountains City Council and Hawkesbury City Council as per Attachment 3.

3.    Council commit to provide up to $40,000 to this Project as part of the terms of the Co-operation and Management Agreement.

4.    Council establish the Joint Committee of Councils as a section 355 committee in accordance with the Local Government Act 1993 (NSW).

5.    Council delegate to the Joint Committee of Councils the authority to give advice to Councils on matters relating to the Project vision and general objectives and with respect to regional strategic alliance issues generally.

6.    Council appoint to the Joint Committee of Councils three representatives as voting members, being the Mayor and the Deputy Mayor – who held these positions at the time of executing the Agreement and that they continue to hold their appointment on the Joint Committee of Councils for the duration of the Agreement – and the General Manager or his/her nominee. 

7.    Council appoint a Councillor Alternate to act for the Mayor or Deputy Mayor appointed by Council to the Joint Committee of Councils while such member is absent from any meeting of the Joint Committee of Councils.

8.    Council write to the Minister for Local Government informing the Minister of the formation of this Regional Strategic Alliance between Blue Mountains City Council, Hawkesbury City Council and Penrith City Council and renew requests for State Government funding to contribute towards the work of this Regional Strategic Alliance.

9.    Council write to the local State Members informing them of the formation of this Regional Strategic Alliance between Blue Mountains City Council, Hawkesbury City Council and Penrith City Council and seeking their support for the request made to the Minister for Local Government requesting for State Government funding to contribute towards the work of this Regional Strategic Alliance. 

10.   Letters be prepared and immediately sent to Blue Mountains City Council and Hawkesbury City Council advising them of the Committee’s resolution in respect of this report.

 

REQUESTS FOR REPORTS AND MEMORANDUMS AND URGENT BUSINESS

 

RR 1           Filling at the ADI Site

Councillor Karen McKeown left the meeting, the time being 7:57pm.

Councillor Karen McKeown returned to the meeting, the time being 7:58pm.

Councillor Kevin Crameri OAM requested a memo be sent to all Councillors providing information in relation to the filling of the flood plain at the ADI Site and that all Councillors be entitled to receive a copy of the Council Officer’s report to the JRPP when it becomes publically available.

 

UB 1           Request for Leave of Absence    

Councillor Tricia  Hitchen requested Leave of Absence for the period 24 April 2015 to 2 May 2015 inclusive.

RECOMMENDED  that the matter be brought forward as a matter of urgency.

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

RECOMMENDED  that Councillor Tricia Hitchen be granted Leave of Absence for the period 24 April 2015 to 2 May 2015 inclusive.

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:07pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 20 April, 2015 be adopted.

 

 

  


DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

Outcome 1 - We can work close to home

 

1        Glenmore Park Child and Family Centre - Operational Matters and Management          1

 

2        Bid for ALGWA Conference 2017                                                                                     7

 

3        Abandonment of Sundry Debt                                                                                         10

 

Outcome 2 - We plan for our future growth

 

4        Proposed Wianamatta Regional Park                                                                              14

 

Outcome 3 - We can get around the City

 

5        2014/15 Traffic and Safety Management Programs - Additional Funding Offer from Roads and Maritime Services                                                                                                            20

 

Outcome 4 - We have safe, vibrant places

 

6        RFT 14/15-21 Provision of Design and Documentation for Special Places, Queen St, St Marys                                                                                                                                             26

 

7        Grant acceptance for 'Our River - Path, Play and Planning'                                           32

 

Outcome 5 - We care about our environment

 

8        Acceptance of Grant Funding Offers - NSW Floodplain Management Program 2014/15           36

 

9        Coal Seam Gas Review and Cost of Signage at City Entry Points                                39

 

10      8th Making Cities Liveable Conference, 6-7 July 2015                                                   46

 

Outcome 6 - We're healthy and share strong community spirit

 

11      Mayoral Arts and Culture Summit                                                                                    50

 

Outcome 7 - We have confidence in our Council

 

12      Exhibition of the Revised Delivery Program 2013-17 (incorporating the 2015-16 Operational Plan and Fees and Charges)                                                                                                    58

 

13      Tender Reference 14/15-20 Provision of Banking Services                                           69

 

14      Summary of Investments and Banking as at 1 March 2015 to 31 March 2015              74

 

URGENT

 

15      Proposed Closure of Old Ferry Road                                                                              86


Outcome 1 - We can work close to home

 

Item                                                                                                                                                Page

 

1        Glenmore Park Child and Family Centre - Operational Matters and Management          1

 

2        Bid for ALGWA Conference 2017                                                                                     7

 

3        Abandonment of Sundry Debt                                                                                         10

 

 

 

 

 



Ordinary Meeting                                                                                                   27 April 2015

 

 

 

1

Glenmore Park Child and Family Centre - Operational Matters and Management   

 

Compiled by:               Janet Keegan, Children's Services Manager

Authorised by:            Ruth Goldsmith, Executive Manager - City Planning and Community  

 

Outcome

We can work close to home

Strategy

Provide access to education and training to improve residents ability to take advantage of current and future employment opportunities

Service Activity

Deliver high quality children's services

      

 

Executive Summary

This report provides Councillors with information on the operations of the Glenmore Park Child and Family Centre (GPCFC). The focus of the report is on the operations of the children’s centre (which opened in January 2010) and the community rooms and professional suites (which commenced operations in March of the same year). 

 

Previous reports to Council on possible management models for the Glenmore Park facility recommended that Council’s Children’s Services Department manage it for an initial period, following which a review of the management and operations would be undertaken to recommend future management options.

 

This report includes a recommendation that the Penrith City Children’s Services Cooperative Board take on management of the GPCF children’s centre, the community rooms and professional suites and the resource room from July 2015.

Background

The Glenmore Park Child and Family Centre is one of the first child and family centres to be purpose built in New South Wales. It is located on the corner of Glenmore Parkway and Blue Hills Drive, Glenmore Park. The design principles for the precinct were based on facilitating integration between the different functions at the site. It is made up of six key function areas, all of which are interrelated and make up the community hub. The areas include an adventure playground, an outdoor community meeting area and forecourt, a children’s centre, community rooms, professional suites, and a café/corner store. The integrated child and family centre model, has the potential for enhanced community service delivery by encouraging the formation of relationships between the centre’s children’s centre and other activities delivered at the site.

 

The functions of the precinct that this report addresses are the 50 place long day care centre (offering up to 11 hours per day of care to children from 6 weeks to 6 years of age), two community meeting rooms (available for hire with preference being given to functions sympathetic to the child and family support nature of the precinct), and two professional suites (available for hire to practitioners or businesses that offer services to complement the child and family nature of the precinct). The community meeting rooms and professional suites are available for hire on an hourly, half day, full day or weekly basis.  

 

 

 

 

Management of the Site 

The current overall management of the facility is the responsibility of the Children’s Services Department and primarily includes the daily operation of the 50 place children’s centre, the hire of the professional suites and the community rooms. Administration at the site is overseen by the Centre Coordinator. A range of other Departments share responsibility for the management of other components of the site including the open community space and adventure playground, the café and the public parking (see map attached). Most of the day to day operational issues are managed on site by the Centre Coordinator.

 

As a matter of interest, the GPCF precinct was chosen for the launch of the KidSafe Australia National awards in October 2012, attended by the then Governor General, Quentin Bryce.  The precinct was specifically selected to showcase the children’s centre, the all abilities adventure playground and the integration and potential of service delivery at the site.  

 

Operational Challenges

The first years of operation of the facility have concentrated strongly on the set up and operation of the children’s centre, establishing a consistent staff team and the enrolment of families and children. This has now well and truly settled with the children’s centre currently operating at full capacity with a waitlist. 

 

Hiring of the professional suites at the site was initially well received by the health services community and businesses, however, businesses gradually withdrew from the premises, citing lack of clients as the main rationale. This had a significant impact on income in the first few years. Currently however, hiring of the suites is at 100% capacity (on the basis of a 40 hour week). 

 

The community rooms did not experience such a strong up take of bookings. The initial enquiries for bookings were from current occupants of existing Council facilities to transfer playgroups and dance classes into the new facility. This was not accepted in the start-up stage as it was felt that taking business away from existing facilities would not allow new services to develop. Currently, hiring of the two community rooms is on average 37% (again on the basis of a 40 hour week). 

 

The Nepean Hospital antenatal program hires the resource room at the centre weekly. This was initially a pilot whilst renovations to Nepean Hospital car park were occurring. However, the hospital has indicated its continuation in the foreseeable future.  Whilst this space was not initially broadly designated for hire or lease, it meets the needs of the clinic.    

 

Currently the main traffic through the site are families utilising the children’s centre and the café and playground. There is also a hive of activity at the centre on weekday afternoons with families taking their children to and from tutoring. The café is very popular, with many families there through the day, early evenings and weekends. The adventure playground and fitness equipment are very popular attractions with high use after school hours, in school holidays and at weekends. 

 

Enrolments of children in the children’s centre was paced when the centre was first opened and for some time thereafter to allow a settling in period for new enrolments and staff. The parent body at the service currently maintain a high degree of parent engagement with a strong presence in the service. It is worth noting that there appears to be a greater degree of parent goodwill in this community than in some of the more established communities across the LGA. There is generally good uptake of programs for families in this community (e.g. parent workshops).

 

 

Operational Costs

Unlike Council’s other long day care services, the Glenmore Park Children’s Centre is not captured under the umbrella of external funding for Council’s long day care services to assist with operational costs. The budget is predicated on a break even basis after a Council subsidy. Hire of the professional suites at the service was originally budgeted to contribute to centre salaries and upkeep. However, the lower than expected uptake of hire of the professional suites and community rooms has not helped with the projected income generation (currently budgeted at $30,000 per annum). A further major contributing factor has been the high costs associated with cleaning and utilities, particularly electricity. In an effort to address high electricity costs, a significant number of additional solar panels were installed in 2013, a strategy estimated to reduce costs by at least 40% annually.    

 

The children’s centre is now operating at capacity of 50 children per day, generating most of the income. The long day care fee for this service at $86.50 per day, is the same fee for all long day care services auspiced by Council (projected to increase to $91.00 in January 2016). The fee structure at Glenmore Park is something that could be investigated in the future. Hire fees for the professional suites and community rooms have not increased since they opened and are recommended to increase by a minimum of 7% from July 2015. The Council subsidy provided for the service for the year ended 30 June 2014 was $119,456 and for the current financial year is projected to be no greater than $80,000. This is projected to reduce to a zero subsidy by 2017/18 under the future management model being proposed.  

 

Future Management Direction

It has taken longer than originally envisaged to recommend a future management model for the precinct. Contributing factors have been the changing goalposts with the introduction of the Children’s Services National Law and Regulations, the National Quality Framework for the early childhood sector, a new Assessment and Rating system and parental leave of key staff at the service, which have required an intense body of work and embedding before a longer term outlook could be considered. Other challenges requiring resolution have been around drainage, shade, car parking and the installation of additional solar panels.

 

This report proposes that the Penrith City Children’s Services Cooperative Ltd., which manages all of Council’s other children’s services, be approached to take on the management of the GPCFC including the children’s centre, the two professional suites, the community rooms and the resource room. The Cooperative management model is one which has worked for Council since 2002. This option most closely aligns management with the philosophy underpinning the development of the facility as an integrated child and family centre. It is an option that is supported by the other Council Departments with responsibility for other components of the precinct. Under the proposed management model, a Parent Advisory Committee would still operate at the service having input into a range of operational and community initiatives. The precinct has great potential for place making. The development of community celebrations and activities, with the support of Council’s Community and Cultural Development Department, would be further explored, working alongside centre staff who could sustain such activity.

 

Financial Services Manager’s Comment

The Glenmore Park Children’s Centre has been operational since January 2010 with the community rooms and professional suites commencing operations in March of the same year. For the past five years of the facilities operations, a Council subsidy has been provided on an annual basis. The annual subsidy provided during the establishment phase of the Precincts operations has previously been endorsed by Council. While this has extended beyond the three year period that was originally anticipated due to continued operational cost pressures, the proposed subsidy for 2015-16 has been accommodated in the development of Council’s draft 2015-16 Budget. 

 

This report recommends that management of the children’s centre, community and professional rooms be transitioned to the PCCSC, contingent on a Council subsidy for the facility for a further two years of no more than $75,000 over that time, as the Cooperative develops self-sustaining strategies for the future. This further subsidy can be accommodated in the 2015-16 and 2016-17 budgets.

 

Where to From Here

It is fair to say that in its initial years of operation, activating the outdoor community meeting areas and the focus on place making has taken second priority at the Glenmore Park Child and Family Centre Precinct. The first priority has been on the establishment of the children’s centre, ensuring it met the requirements of the National Law and Regulations for early childhood settings. The children’s centre was also captured in the new assessment and rating system for the sector in 2013 and a great deal of work was invested in ensuring that it exceeded the standards, a rating which was achieved. Time has also been invested in working with the current users of the professional suites, community rooms and the resource room to ensure they had the facilities that would ensure their ongoing use. 

   

It is now time to invest more effort in activating the outdoor community meeting areas and to focus on place making and integrated service delivery, as well as promoting the rooms for hire. Such activities being progressed are a supported playgroup for local residents, targeting members of the newly emerging Glenmore Park Ridge community; regular ‘Paint Glenmore Park REaD Activities’ in partnership with the café; seeking partners and/or funding to develop place making activities such as community classes, community festival days or family fun days; a Children’s Week community event and parenting workshops.

 

Conclusion

The Glenmore Park Child and Family Precinct is the first facility of its kind constructed by Penrith City Council. It is modelled on an integrated child and family centre approach with the potential for enhanced community service delivery by encouraging the formation of relationships between the centre’s children’s services and other activities delivered at the site. The operation of the children’s centre is now well and truly consolidated. It is operating at full capacity with a waitlist and has established good credibility within the community. Going forward, the operational staff now need to focus on activating the outdoor community meeting area, to focus on place making and marketing and promoting the professional suites and community meeting rooms within the venue.

 

It is timely to consider the ongoing future management of the GPCF precinct. At its meeting of 28 August 2014, the Penrith City Children’s Cooperative Board considered the matter and resolved to take on the management of the children’s centre, community rooms and professional suites if approached by Council to do so. Currently these components of the precinct are managed by the Children’s Services Department (outside of the Cooperative’s operations). Should management of the children’s centre, professional suites and community meeting rooms become the responsibility of the Cooperative, the next step would be to incorporate the budget for the service into the Cooperative’s operations then centralise other administrative functions over time (e.g. fee payment and billing and enrolments) in line with the other services managed by the Cooperative. Under this management model, the service would benefit from economies of scale through the children’s services contracts for cleaning, garden maintenance and consumables, staff initiatives, operational funding, etc.     

 

The option of the Cooperative taking on responsibility for the GPCF precinct most closely aligns management with the philosophy underpinning the original development of the facility as an integrated child and family centre.

 

RECOMMENDATION

That:

1.    The information contained in the report on Glenmore Park Child and Family Centre - Operational Matters and Management be received.

2.    Council approach the Penrith City Children’s Services Cooperative (PCCSC)  to take over the management of the facility, with a particular emphasis on managing and developing the children’s centre, community and professional rooms as part of holistic management of the site.

3.    Management of the children’s centre, community and professional rooms by the PCCSC be contingent on a Council subsidy for the facility for two years of no more than $75,000 over that time, as the Cooperative develops self-sustaining strategies for the future.

 

 

ATTACHMENTS/APPENDICES

1.  

Glenmore Park Child and Family Precinct plan

1 Page

Appendix

  


Ordinary Meeting                                                                                                                27 April 2015

Appendix 1 - Glenmore Park Child and Family Precinct plan

 

PDF Creator


Ordinary Meeting                                                                                                   27 April 2015

 

 

 

2

Bid for ALGWA Conference 2017   

 

Compiled by:               Shelley Lee, Event Development Officer

Authorised by:            Barbara Magee, Manager - Corporate Communications & Marketing  

 

Outcome

We can work close to home

Strategy

Diversify the region's economy and attract investment, particularly targeting new and emerging employment sectors

Service Activity

Market the City through campaigns that build on its strengths and identity

      

 

Executive Summary

As part of Council’s strategy to grow the visitor economy and profile of Penrith, an Expression of Interest has been submitted to host the 2017 ALGWA State Conference.

 

The NSW Branch of the Australian Local Government Women’s Association (ALGWA) is the peak representative body for women who are involved or interested in local government.

 

The Annual Conference is conducted on a rotational basis every two years between a city council and a country council as part of ALGWA’s compliance with their constitution.

 

The announcement of the successful council to host the 2017 ALGWA conference will be made by the President at a formal dinner at the 2015 conference held at Wollongong.

 

The conference attracts 150 - 200 delegates from across NSW and represents an excellent opportunity to showcase Penrith City to a wide audience of local government practitioners.

 

The report recommends that the information on the Penrith bid to host the 2017 ALGWA State Conference be received and that the Council support the bid to host the ALGWA Conference for 2017.

Background

The Constitution of the NSW Branch of the Australian Local Government Women's

Association Incorporated (ALGWA) sets out the Objectives of the Association as follows:

·    Promote women in Local Government by furthering women’s knowledge and

      understanding of the function of Local Government

·    To foster the interests and rights of women in Local Government

·    To take action in relation to any subject or activity affecting Local Government and

      Local Government legislation

·    To act in an advisory capacity to intending women candidates for Local

      Government election.

 

ALGWA requires each Conference contain a number of specific elements, reflecting the objectives of the Association, is promoted and financially managed by the host Local Government Council and that a report is prepared and circulated to the ALGWA Executive approximately 6 weeks after the Conference.

 

ALGWA has suggested that registration fees are expected to cover all expenses associated with presenting the conference, with any surplus becoming income for ALGWA. The Association is managed by volunteers and the annual conference is one of the primary mechanisms by which the Association funds its ongoing operations.

 

Hosting the ALGWA conference requires significant logistical and financial contribution from the successful Council.

 

In addition to this ALGWA has advised that the host council provides:

 

·    Council-owned facilities and staff free-of-charge or arrange the best possible venues at reasonable prices.

 

·    Meals and other services will be included in the registration fee as should guest speaker expenses. Commercial sponsorship provides a means of either reducing registration fees or providing additional income to ALGWA. It is expected that the host council utilise their best efforts to secure sponsors to offset costs.

 

The host council will be required to enter into a written agreement with ALGWA in relation to all costs and outcomes associated with the hosting of the Annual Conference.

 

The host council must be prepared to allocate staff time, resources, literature and money for promotion.

 

A bidding council must be able to guarantee a minimum of 80 hotel rooms per night for the duration of the conference and must be a minimum of 3-4 star standard and must be connected to or within close proximity (maximum five minutes’ walk) to the conference venue.

 

An Auditorium to hold up to 200 people and have appropriate conference facilities and break out rooms.

 

A suitable venue to host the main conference dinner - this is ideally a maximum of 15 minutes’ drive from the main conference venue.

 

Childcare facilities must be made available during conference sessions and functions.

 

The host council will be responsible for: (costs to be recouped from registration revenue)

·    Coordination and costs associated with Mayoral Civic Reception

·    All auditorium hire and audio visual suppliers

·    Guest speakers and conference program

·    Partners’ program, morning and afternoon teas, lunch

·    Provision of printing services and promotion

·    Council staff to take registrations, provide Returning Officer and provide a staff officer to troubleshoot

·    If the host council chooses to engage a professional conference organiser this will be at a cost to council and not to be charged back to the conference

·    The successful council should seek sponsorship opportunities for all events throughout the conference

·    The host Council’s costs are paid for from registration fees, sponsorships and trade exhibitions. In turn, the host council will forward payment of any profit from hosting the conference to ALGWA NSW Branch by cheque, within 6 weeks of hosting the conference

·    Trade displays will be arranged by the host council in conjunction with the ALGWA Conference /committee. The host council is to provide to ALGWA at no cost, one trade stand

·    Social functions throughout the conference to showcase the region to conference participants.

 

ALGWA will be responsible to pay for:

·    ALGWA to do a registration mail out to all ALGWA members

·    Required banners and signage in the auditorium where this is not sponsor

·    Accommodation for the President, Association guests.

 

 

Current Situation

An expression of interest has been submitted to the NSW ALGWA president for Penrith to host the 2017 ALGWA Annual State Conference.

 

ALGWA has advised that in order to host the conference $50,000 - $90,000 will be required to cover costs.

 

It is anticipated this will be offset by registration revenue. If the cost is not recouped it will be at the host council’s expense. Any profit made will be forwarded to ALGWA. The sum of $25,000 is required to fund any loss should registration revenue not cover expenses.

 

There are currently no funds available within the Corporate Communications & Marketing Departments budget to fund this event.

 

Financial Services Manager’s Comment

 

This report alerts Council to the opportunity to consider a bid to host the 2017 ALGWA Conference.  As the host Council, Penrith would be required to underwrite the conference costs which are estimate at $90,000.  This cost would be partly offset by the revenues generated by sponsorship and registration to the conference, resulting in likely net cost to Council of $25,000.  This cost would be in addition any in kind support provided by Council staff.  Should Council be of a mind to endorse the bid tonight to host the 2017 ALGWA Conference, the estimated revenues and expenditure (with a net cost of $25,000) will be included in the development of the 2016-17 Budget.

 

Conclusion

It is recommended that the information in the report, hosting the 2017 ALGWA State Conference be received and that the Council support the bid to host the ALGWA Conference for 2017.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Bid for ALGWA Conference 2017 be received

2.    Council support the bid to host the ALGWA Conference for 2017 and if successful, that an allocation be made in the 2016-17 Operational Plan to host the Conference.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                                   27 April 2015

 

 

 

3

Abandonment of Sundry Debt   

 

Compiled by:               Marlene Cauchi, Management Accountant - Children's Services

Authorised by:            Janet Keegan, Children's Services Manager  

 

Outcome

We can work close to home

Strategy

Provide access to education and training to improve residents ability to take advantage of current and future employment opportunities

Service Activity

Deliver high quality children's services

      

 

Executive Summary

The Penrith City Children’s Services Cooperative (PCCSC) Ltd. which manages Council’s children’s services generates an average of $15.5 million in income from childcare fees on an annual basis.

 

Despite regular debt recovery follow-up, agreed payment arrangements and threats of legal action, some outstanding debts have not been fully recovered. No further recovery action can be taken. Council’s Senior Legal Officer recommends writing off the debt. Over a five year period, parent debtors have incurred outstanding fees of $17,891.24 (0.1% of annual income generated from childcare fees).

 

Council approval must be sought prior to abandoning sundry debts greater than $2,000. It is recommended that the amount of $17,891.24 as outlined in this report be written off. This matter has been reported to the Penrith City Children’s Cooperative Ltd.

Background

The Penrith City Children’s Services Cooperative (PCCSC) Ltd., manages the Children’s Services sponsored by Council (except for the Glenmore Park Child and Family Centre). The Cooperative is a Non Trading entity registered in 2002 under the Cooperatives Act 1992 (NSW).

 

Current Position

 

Up to the period September 2014, there are a total of 129 debts totalling $17,891.24 in outstanding childcare fees incurred by families attending the services managed by the Cooperative. These fees were incurred across 22 childcare services from December 2009 to September 2014. Extenuating family circumstances and disadvantage are taken into account for families struggling to pay their childcare fees. Notwithstanding this, some families continue to incur a debt. A copy of the list of individual debts has been provided to all Councillors under separate cover.

 

Despite regular debt recovery follow up, agreed payment plans and threats of legal action, these debts have not been fully recovered. In many instances the debts incurred relate to Child Care Benefit adjustments once families have given notice or left the service. (Child Care Benefit is paid retrospectively on estimations of childcare usage and family income and any changes result in adjustments needing to occur.) Other reasons for debts not being able to be recovered are: families moving, no contact details available, no response to telephone calls, no response to correspondence, families leaving the country, death of enrolling parent.  A great deal of work has been undertaken in an attempt to recover the debts. Council’s Senior Legal Officer advises that no further recovery action can be taken in relation to the above debts and recommends writing them off.

 

Council’s approval is sought to write off the amount of $17,891.24 owed by 129 families across 22 children’s services for childcare fees between December 2009 and September 2014.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Abandonment of Sundry Debt be received.

2.    The sundry debt of $17,891.24, as outlined above, be written off by Council as unrecoverable.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 2 - We plan for our future growth

 

Item                                                                                                                                                Page

 

4        Proposed Wianamatta Regional Park                                                                              14

 

 

 



Ordinary Meeting                                                                                                   27 April 2015

 

 

 

4

Proposed Wianamatta Regional Park   

 

Compiled by:               Joel Carson, Senior Planner

Authorised by:            Paul Grimson, City Planning Manager 

Requested By:            Councillor Michelle Tormey

 

Outcome

We plan for our future growth

Strategy

Facilitate development that encourages a range of housing types

Service Activity

Plan for and facilitate delivery of release areas and urban renewal in the City

      

 

Executive Summary

At Council’s Ordinary meetings of 27 October 2014 and 23 February 2015, Councillor Michelle Tormey requested a report to Council providing advice on matters relating to the proposed Wianamatta Regional Park and macrofauna management. This report provides an update on information provided by the Office of Environment and Heritage (OEH) in response to Councillor Tormey’s questions.

 

Background

At Council’s Ordinary meeting of 27 October 2014, Councillor Tormey requested a report to Council providing an update on the following matters related to the proposed Wianamatta Regional Park:

 

1.   When will the transfer of the land take place?

2.   What is the status of the emu population on the site and have there been any recent changes?

3.   What is the status of the PhD study into a sustainable emu population on the site?

 

A memo dated 18 December 2014 was provided to Councillor Tormey in regard to the above request, advising that Council officers were in the process of seeking responses from relevant agencies and that a fuller response would be provided to Council in early 2015.

 

At its Ordinary meeting of 23 February 2015, Council considered a report for subdivision of part of the St Marys Release Area (the Release Area) into five allotments (DA14/1429).  The proposal sought to create two lots containing 448.4 hectares intended to be dedicated as part of the Wianamatta Regional Park within the Penrith local government area (LGA), a lot for the future development of the Central Precinct and residue lots retained in private ownership.  Council resolved to defer consideration of the subdivision until a determination was made by the Joint Regional Planning Panel (JRPP) on a separate development application for the proposed Central Precinct bulk earthworks (DA14/1228). The bulk earthworks application is currently under assessment by Council. Most of the issues raised in the assessment have been resolved. The remaining issues to be resolved relate primarily to flood mitigation. The application will be considered by the JRPP upon the resolution of issues relating to the application.

 

At the same meeting, Councillor Tormey requested that further advice be provided regarding site fencing, management of macrofauna, the impact of the link road, and any options for an underpass, once the land is transferred to the NSW National Parks and Wildlife Service (NPWS).

 

On 14 March 2015 the Hon Rob Stokes MP, then Minister for the Environment announced the transfer of over 200 hectares of land for the Regional Park. The media release accompanying the announcement outlined the State Government’s commitment to the retention of emus on the former ADI site and raised the proposition that, through careful management, the Regional Park may in time be elevated in status to Nature Reserve.

 

A memo dated 17 March 2015 was provided to all Councillors with a copy of the media release regarding the Regional Park. The memo outlined the procedures for the transfer of land for the Wianamatta Regional Park, the status of the emu population within the Park, and management commitments made by OEH in 2014.

 

This report provides an update of information provided by OEH and NPWS.

Planning and Delivery of the Regional Park

Sydney Regional Environmental Plan No.30 – St Marys (SREP 30) was gazetted in January 2001. SREP 30 zoned specific land within the Release Area for Regional Park.  The area designated for Regional Park currently covers 900 hectares, or two-thirds of the Release Area.  The St Marys State Development Agreement 2002 between the State Government and landowners requires the transfer of these lands to the State Government as a Regional Park free of any encumbrances and affectations from the date of the first declared release area, which was in 2003.

 

Council has for many years urged that the transfer of land for the Regional Park be carried out as a priority.  Following written representations made by the Mayor in February 2014, the then Minister for the Environment, the Hon Robyn Parker MP, confirmed the establishment of an executive level project control group (PCG) consisting of OEH, Department of Planning and Environment (DP&E) and Lend Lease to expedite the land transfer.  Achieving the accelerated release of the Regional Park lands was further confirmed as a priority by the then Minister for Planning, the Hon Pru Goward MP, in May 2014.  The recent State Government media release supports the fast-tracking of the creation of the Regional Park.

 

Macrofauna Management

The retention and health of the emu population within the Park has been a matter of community concern for some time.  Following the relocation of two emus away from the Park in late 2013, the Mayor made written representations to the Minister for the Environment urging consultation with Council in conjunction with any future decisions regarding macrofauna management, as well as expressing Council’s longstanding support for the retention of emus on the site.

 

Two community consultation workshops were conducted by OEH in January and February 2014 to canvass these matters. Advice provided by OEH at the workshops was that the remaining emus would remain on-site, that there would be no further relocations and that an investigation of the sustainable number of emus that can be retained within the Regional Park in the long term be undertaken as part of a PhD study.

 

Following the workshops, His Worship the Mayor, Councillor Ross Fowler OAM wrote to the then Minister for the Environment, the Hon Robyn Parker MP seeking the Minister’s assurance that a sustainable population of emus and kangaroos would be retained within the Regional Park on a permanent basis. The Minister responded in March 2014 with an undertaking that a permanent population of emus and kangaroos will continue to be retained in the Regional Park, and that no additional emus will be relocated, subject to safety and welfare conditions. This advice was further confirmed and committed to in the recent State Government media release.

 

Responses to Councillor Questions

1.   When will the transfer of the land take place?

OEH advised in December 2014 that an executive level PCG consisting of OEH, DP&E and Lend Lease had been established to expedite the transfer of the Regional Park and had been meeting regularly to identify and progressively resolve the preconditions for transfer of the lands. It is understood that issues regarding the land transfer have now been resolved.

 

In March 2015, 237 hectares of the Regional Park located in the Blacktown LGA was transferred from Lend Lease to the State Government. The transfer occurred following Blacktown City Council’s approval of a development application for subdivision of the Release Area to facilitate the land transfer, and the registration of the new lots. The recent land transfer added to the 63.5 hectares already transferred to the State Government for the Regional Park in the Blacktown LGA.

 

The transfer of 448.4 hectares of Regional Park located in the Penrith LGA will occur following the approval of the subdivision application (DA14/1429) and registration of the new lots.

 

The portions of the Regional Park described above would account for 748.9 hectares. OEH has advised that it considers that these areas form the core of the Regional Park, which are no longer required for access by the developer and may now be completely managed by NPWS.

 

There remains a further 151.1 hectares of the Regional Park that are anticipated to be transferred to the State Government towards the conclusion of the development of the Release Area, as these areas are still required for access by the developer during the Release Area’s development. The final transfer of the remaining 151.1 hectares would bring the total area of the Regional Park to 900 hectares.

 

2.   What is the status of the emu population on the site and have there been any recent changes?

OEH has recently confirmed its continuing moratorium on the relocation of emus from the Regional Park and its commitment to the preservation of an emu population within the Regional Park into the future.  OEH advises that it continues to monitor emu numbers, which can fluctuate between 25 and 50 emus depending on breeding cycles and mortality rates. 

 

OEH has advised that the transfer of the Regional Park lands to the State Government will result in the transfer of management responsibilities for emus from Lend Lease to NPWS. However, the effective management of the emu population by NPWS across the whole of the Regional Park will be better facilitated once all of the parklands are transferred over to the State Government.

 

3.   What is the status of the PhD study into a sustainable emu population on the site?

OEH has confirmed its commitment to a doctoral study to conduct research and provide recommendations on the emu carrying capacity and suitable habitats within the Regional Park into the future.  A funding agreement between OEH and the University of Western Sydney (UWS) to engage a doctoral student is in place to progress that research.

 

A UWS Research Scholarship has now been advertised seeking a PhD candidate for this research. The PhD project will investigate urban ecology and adaptive management of large native wildlife in Western Sydney and notes that the research could focus on:

 

1.   Population dynamics and carrying capacity of emus in urban environments (Wianamatta Regional Park)

2.   Adaptive population and habitat management of urban emus and kangaroos

3.   Human-animal interactions and community education.

 

The PhD candidate is anticipated to commence in 2015. The closing date for applications is 17 May 2015.

 

4.   Advice regarding site fencing, management of macrofauna, the impact of the link road, and any options for an underpass, once the land is transferred to the National Parks and Wildlife Service.

OEH advises that the outcomes of the PhD research will inform optimal locations for the emu population within the Regional Park, management decisions around fencing, and management of link roads and wildlife crossings if required.

 

OEH officers have indicated their willingness to address Council regarding these matters once the Penrith LGA portion of the Regional Park has been transferred to the State Government and NPWS becomes the land manager. This process would allow Councillors to speak directly with OEH officers regarding macrofauna management and other issues or concerns in relation to the Regional Park.

 

Council officers will seek updates in respect to the findings of the PhD study, the status of the land transfer and related matters and will inform Councillors accordingly.

 

 

 

RECOMMENDATION

That the information contained in the report on Proposed Wianamatta Regional Park be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 3 - We can get around the City

 

Item                                                                                                                                                Page

 

5        2014/15 Traffic and Safety Management Programs - Additional Funding Offer from Roads and Maritime Services                                                                                                            20

 

 

 



Ordinary Meeting                                                                                                   27 April 2015

 

 

 

5

2014/15 Traffic and Safety Management Programs - Additional Funding Offer from Roads and Maritime Services   

 

Compiled by:               Ruth Byrnes, Senior Traffic Officer

Authorised by:            Adam Wilkinson, Engineering Services Manager  

 

Outcome

We can get around the City

Strategy

Improve the City's footpaths and shared pathway network

Service Activity

Provide technical advice on traffic issues and plan for the delivery of traffic, shared paths, bicycle and bus shelter facilities

      

 

Executive Summary

The purpose of this report is to advise Council that the Roads and Maritime Services (RMS) has offered an additional $143,743, being 50% funding for the pedestrian and cycle bridge at Peach Tree Creek in Jamison Road, Penrith.  The report recommends that the funding offer be accepted.

Background

At its Ordinary Meeting of 25 August, 2014, Council considered a report regarding the funding offer of $2,500,000 from RMS under the 2014/15 “Traffic and Safety Management – Active Transport Programs”, previously known as the “NSW Bike Plan – River Cities Program”.  The shared-use path works for 2014/15 has included the construction of the South Creek Bridge at The Great Western Highway, St Marys and the continuation of the path towards St Marys, as well as the shared-use path along The Great Western Highway, between River Road and Russell Street, Emu Plains.  These works will be completed in the next few months. 

 

At its Ordinary Meeting of 23 February, 2015, Council considered a report regarding the tender for the design and construction of Jamison Road Shared-Use Path Bridge, Penrith and resolved to award the contract for the works to the amount of $287,486 excluding GST.  At that time, the project was to be funded in total by SRV funds (2014/15 and 2015/16).

 

Current Situation

The funding received for the 2014/15 shared-use paths under the “Traffic and Safety Management – Active Transport Programs” was provided as a 100% contribution, as the routes along The Great Western Highway, Penrith-St Marys and Penrith-Emu Plains are identified as “Priority Cycleways” under the Program.

 

In previous years, RMS has offered additional funding to “shovel ready” active transport projects that have potential to be substantially completed by the end of the financial year.  Once again, RMS verbally advised Council of possible additional funding for shared-use path works in 2014/15.  A submission was prepared for funding toward the construction of the Jamison Road shared-path bridge over Peach Tree Creek.  

 

As a local road and identified in Council’s “Penrith Accessible Trails Hierarchy Strategy” (PATHS), the funding stream for the shared-path route along Jamison Road is “Cycling Partnership” under the Program, where 50% funding from RMS is offered.

 

By letter dated 17 April, 2015 RMS confirmed that funding for the project has been approved, being $143,743. This will offset the SRV funds previously approved for the bridge project.  RMS is aware that while the construction of the bridge will extend into 2015/16, the expenditure of the additional funding on the commencement of works will be possible by the end of 2014/15. 

 

The shared-use path and bridge is the missing link in Jamison Road, between Tench Reserve (Nepean River) and Jamison Park, York Road, Penrith.  The path directly links to the existing shared-use path in Mulgoa Road, constructed as part of the strategic “NSW Bike Plan- River Cities Program”.   

 

The bridge which will cross Peach Tree Creek to link two sections of the path -  the western section to Tench Reserve which is completed, and the eastern section to Mulgoa Rd which was previously unfunded in the current year.   It is anticipated that the additional funding from RMS towards the bridge will provide sufficient capacity with the 2014-15 program to now complete the eastern section. 

 

The Construction of the western section of the shared-use path near Tench Reserve was well supported by the community, particularly those residents in Tench Avenue, who look forward to its completion to Mulgoa Road.

 

Financial Services Manager’s Comment

Acceptance of the additional funding being offered by the RMS toward the current bridge construction will enable Council’s 2014-15 Shared Pathways Program, funded by the 2011-12 SRV, to be further leveraged and accelerate the delivery of the program.

 

Conclusion

The additional funding reflects continued support from Transport for NSW and the RMS for active transport in the Penrith Local Government Area and is an acknowledgement of Council’s ongoing and substantial design and construction works underway.

 

The additional funding offered under the Active Transport Program is appreciated, and it is hoped that the Program continues to recognise local path projects, such as those identified in Council’s “Penrith Accessible Trails Hierarchy Strategy”, and their role in the connection of pedestrian and cycling networks.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on 2014/15 Traffic and Safety Management Programs - Additional Funding Offer from Roads and Maritime Services be received

2.    The additional funding from Roads and Maritime Services for 2014/15 of $143,743 for the construction of a shared-use path bridge at Jamison Road be accepted.

3.    Council write to the Minister for Roads, Local Members and Roads and Maritime Services, expressing appreciation of their continued support and funding towards active transport initiatives.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                                Page

 

6        RFT 14/15-21 Provision of Design and Documentation for Special Places, Queen St, St Marys                                                                                                                                            26

 

7        Grant acceptance for 'Our River - Path, Play and Planning'                                           32

 

 

 

 



Ordinary Meeting                                                                                                   27 April 2015

 

 

 

6

RFT 14/15-21 Provision of Design and Documentation for Special Places, Queen St, St Marys   

 

Compiled by:               Karin Schicht, Landscape Architecture Supervisor

Elizabeth Roxburgh, Landscape Architect

Authorised by:            Michael Jackson, Design and Projects Manager  

 

Outcome

We have safe, vibrant places

Strategy

Improve our public spaces and places

Service Activity

Provide designs and plans for Council's parks, buildings, roads and drains

      

 

Executive Summary

An Expression of Interest (EOI 14/15-01) for a Design Consultant for the Special Places project (Queen St, St Marys) was advertised in the Western Weekender on 21 November 2014 and The Sydney Morning Herald on 25 November 2014. The EOI was also advertised on the Institute of Landscape Architects and the Arts Hub websites. The EOI closed on 15 January 2015. Four submissions were short listed to progress to the tender stage (RFT 14/15-21). The tender closed on 3 March 2015.

 

This report was deferred at the Ordinary Meeting on 23 March 2015.

 

The report advises Council of the outcome of the tender process and recommends that the tender for the Design and Documentation of Special Places, Queen St, St Marys be awarded to Oculus Landscape Architecture, Urban Design, Environmental Planning Pty Ltd.

Background

The ‘Queen Street St Marys Streetscape Improvement Plan’ (SIP) was adopted by Council in 2014.  The SIP includes a series of Special Places along the length of the street and the detailed design and documentation of these places is ready to commence.

 

The SIP is a masterplan-style proposal for the improvement of footpath areas in Queen Street St Marys. The SIP is available on Council’s website via the link below:

 

http://www.penrithcity.nsw.gov.au/Our-Services/Planning-and-Development/Planning-Studies-and-Strategies/Queen-St,-St-Marys-Streetscape-Improvement-Plan/

 

The Special Places will enhance the attractiveness of the street, will be social activity generators and have their own character within the street.  Custom public domain elements may result from the creative design process. 

 

A two stage tender process (Expression of Interest and selected Tender) for the engagement of consultants has been undertaken which is outlined in this report. The process has resulted in the recommendation of a Head Design Consultant for the Queen Street’s Special Places project as well as a selected panel of Head Design Consultants for other creative public domain projects in the Penrith City Centre. 

 

This report seeks endorsement from Council for the engagement of the Head Design Consultant and use of the Panel for future similar projects.

 

Due to the complex and unique nature of the project, a Head Design Consultant is required to create, lead and manage a team of specialist sub consultants. The skills offered by the entire team include community engagement, place making, public art / creative solutions, landscape architecture, urban design, lighting, engineering, accessibility.

A two stage, selective tender process was undertaken: stage 1 - Expression of Interest seeking to establish capability and experience of the consultants; and then stage 2 - Select Tender to a limited number of consultants based on the best EOI submissions.

The Expression of Interest (EOI 14/15- 01) (Head Design Consultant for the Design and Documentation of St Marys Square and Activation Areas Queen St, St Marys) was advertised in the Western Weekender on 21 November 2014 and the Sydney Morning Herald on 25 November 2014. The Expression of Interest was also posted on the Australian Institute of Landscape Architects (AILA) and the Arts Hub websites. The Expression of Interest closed on 15 January 2015.

The selected tender (RFT 14/15-21 Provision of Design and Documentation of Special Places, Queen St St Marys by a Head Design Consultant) was sent to the four short-listed companies on 9 February 2015. The tender closed on 3 March 2015.

Tender Evaluation Committee

The Tender Evaluation Committee consisted of Michael Doggett (Supply Coordinator), Laura Schuil (Supply Officer - Contracts), Michael Jackson (Design and Projects Manager), Karin Schicht (Landscape Architecture Supervisor), Elizabeth Roxburgh (Landscape Architect), Jeni Pollard (Place Management Manager) and Terry Agar (City Centres Coordinator).

 

Evaluation Criteria and Methodology

Expression of Interest (EOI) - The evaluation criteria of the EOI submissions is summarised as follows:

1.   Demonstration of appreciation of the task including, understanding of the role of head consultant, understanding the importance of community engagement and a methodology summary

2.   Creative response including relevance of response, how innovative and how practical was the creative response

3.   Relevant experience including: The head consultants relevant experience, was the team sufficiently complete with expertise to run the project, the teams relevant experience, and references

4.   Creative (quality) of the head consultant and the team

5.   Indication of fees: design allowances or percentages

Four members of the Evaluation Committee ranked each submission against the above criteria, and those scores were weighted to determine the final rankings, noted in the table of submissions received. 


 

Expressions of Interest (EOI) Received

A summary of the ten (10) submissions received is below:

Company

Company Location

Directors

Ranking after EOI evaluation

Aral Studio

Sydney

Cristina Aranzubia Victor O.Alcami

9

Conybeare Morrison

International Pty Ltd

East Sydney

Darrel Conybeare

William Morrison

4

Hayball

Crows Nest NSW

Southbank Vic

Len Hayball, Richard Leonard, Robert Stent, Tom Jordan, Sarah Buckeridge, David Tweedie, Ann Lau, Luc Baldi

8

Integrated Design Group Architects

Bathurst

Sydney

Simon Thorne

Tony McBurney

6

James Mather Delaney Design Pty Ltd Landscape Architects

Redfern, NSW

Anton James

Ingrid Mather

James Delaney

3

Jane Irwin Landscape Architecture

Surry Hills, NSW

Jane Irwin

5

MBM Pty Ltd

n/a

n/a

n/a

Oculus Landscape Architecture, Urban Design, Environmental Planning Pty Ltd

Newtown, NSW

 

Bob Earl

Don Hoover

1

RPS Australia East Pty Ltd. A member of the RPS Group Plc

 Sydney

John Campbell Tompson, Mark Peter Stopford, Peter Richard James, Matthew Giles, Stuart Roberts

2

Wellspring Environmental Art and Design

Spence ACT

Phil Nizette,

Jennifer Jones

7

 

MBM Pty Ltd was excluded from evaluation as the submission was non-complying.

 

The EOI submissions were evaluated by the Tender Evaluation Committee and the four best submissions were short-listed to progress to stage 2 – Selected Tender.  These companies were:

·    Conybeare Morrison International Pty Ltd

·    James Mather Delaney Design Pty Ltd Landscape Architects

·    Oculus Landscape Architecture, Urban Design, Environmental Planning Pty Ltd

·    RPS Australia East Pty Ltd (RPS Group Plc)

 

Selected Tender

The selected tender (RFT 14/15-21 Provision of Design and Documentation of Special Places, Queen St, St Marys by a Head Design Consultant) was sent to the four short-listed companies on 9 February 2015. The tender closed on 3 March 2015.

 

The evaluation criteria advertised and used in assessing the selected tenders received included the following:

 

·    Business References

·    Demonstrated Ability

·    Works Method and Program

·    Financials

·    Employment Policies (Apprenticeships)

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

 

Questions in the selected tender process were drafted to receive expanded responses to the Head Consultants and their teams experience as well as to further establish their methodology, community engagement processes and approach to working with artists.

The Evaluation Committee agreed on the weighted questions for the selected tender process. The four companies shortlisted provided their tender response as follows:

 

Company

Tendered Price (excl GST)

Conybeare Morrison International Pty Ltd

$234,420

James Mather Delaney Design Pty Ltd Landscape Architects

$202,460

Oculus Landscape Architecture, Urban Design, Environmental Planning Pty Ltd

$155,380

RPS Australia East Pty Ltd. A member of the RPS Group Plc

$161,220

 

Head Design Consultant Panel for Future Projects

As part of the SRV rollout of projects in the Penrith City Centre, a number of other creative-type projects have been identified that are suitable for the same type of Head Design Consultant.  These projects may include specific artistic design elements of the Penrith Civic Arts Precinct and the design of the linear plaza spaces in High Street and the Triangle Park at the western end of High Street.

The scope of the RFT for the Special Places project was expanded to be applicable for these potential projects in Penrith City Centre, thus providing efficiencies in the consultant engagement process. As a result of the tender process explained above, the same four short-listed companies will form a Head Design Consultant Panel.  This Panel will be used for the engagement of consultant teams for similar creative-type projects in the Penrith City Centre. The Panel is proposed to last for three years until March 2018. Quotations will be sought from the panel members for each project as it arises.

Tender Evaluation

The tender submissions were made via the Apet360 tendering portal and the Committee undertook the evaluation using the Apet360 system.  The tender responses required a greater level of detail regarding project methodologies, personnel and proposed engagement processes in addition to a lump sum fee proposal.

 

All submissions for the RFT were excellent and it was determined that none of the four tenderers should be excluded from the proposed consultant panel. The tender evaluation process resulted in the following provider ranking:

 

 

Company

Non price ranking

Price ranking

Final Ranking after tender evaluation

Conybeare Morrison International Pty Ltd

2

4

3

James Mather Delaney Design Pty Ltd Landscape Architects

4

3

4

Oculus Landscape Architecture, Urban Design, Environmental Planning Pty Ltd

1

1

1

RPS Australia East Pty Ltd. A member of the RPS Group Plc

3

2

2

 

Other Assessments

Following the determination of final scores by the Tender Evaluation Committee, key representatives from Oculus Landscape Architecture were formally interviewed by members of the Tender Evaluation Committee to further clarify methodology and personnel. At the conclusion of the interview, the Committee was unanimous that Oculus were the best choice for this project.

 

Referee checks were conducted on Oculus Landscape Architecture and their community engagement sub-consultant. All referees provided positive feedback.

 

After the full evaluation, interviews, referee checks and final comparisons, the tender from Oculus Landscape Architecture was considered by the Tender Evaluation Committee to provide the best outcome and value for Council.

 

Financial Services Manager’s Comment

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Oculus Landscape Architecture, Urban Design, Environmental Planning Pty Ltd (Oculus). These checks were completed by Corporate Scorecard Pty Ltd and have been reviewed by Financial Services.  Based on this review, no concerns were raised as to the ability of Oculus to perform the works described. The works provided for in this tender will can be accommodated within the available budget allocation for the City Centres Renewal and Improvement Program.

 

Tender Advisory Group (TAG) Comment

The Tender Advisory Group (TAG) consisting of the Chief Governance Officer, Stephen Britten and the Senior Governance Officer, Glenn Schuil met to consider the tender for the provision of Design and Documentation for Special Places, Queen Street, St Marys.

 

The TAG made enquiries and requested further information from members of the Tender Evaluation Committee which have been incorporated into the final report. The TAG supports the process and the recommendations contained within the Report.

 

Summary

The Tender Evaluation Committee is of the opinion that Oculus Landscape Architecture has provided the most advantageous tender and it is recommended that the Company be awarded the contract for a contract sum of $155,380 ex GST.

 

The Head Design Consultant Panel developed through the Queen St Special Places project will be an effective and efficient means to engage consultant teams over the next three years for potential creative-related public domain projects in the Penrith City Centre. Quotations will be sought from each of the panel members for each project as it arises.

 

RECOMMENDATION

That:

1.    The information contained in the report on RFT 14/15-21 Provision of Design and Documentation for Special Places, Queen St, St Marys be received.

2.    Council award the contract for the Design and Documentation of Special Places, Queen St, St Marys to Oculus Landscape Architecture.

3.    Council endorse the formation of a Head Design Consultant Panel for creative-related public domain projects in Penrith City Centre for a period of three years.  The panel is to consist of Conybeare Morrison International Pty Ltd, James Mather Delaney Design Pty Ltd Landscape Architects, Oculus Landscape Architecture, Urban Design, Environmental Planning Pty Ltd and RPS Australia East Pty Ltd.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                                   27 April 2015

 

 

 

7

Grant acceptance for 'Our River - Path, Play and Planning'   

 

Compiled by:               Karin Schicht, Landscape Architecture Supervisor

Authorised by:            Michael Jackson, Design and Projects Manager  

 

Outcome

We have safe, vibrant places

Strategy

Improve our public spaces and places

Service Activity

Provide designs and plans for Council's parks, buildings, roads and drains

      

 

Executive Summary

Council has been successful in obtaining $187,500 for the Our River precinct in the 2014 Metropolitan Greenspace Program. In particular, the funding will contribute to the detailed planning of Regatta Parks, embellishments to a small playground in Tench Reserve and pedestrian pathworks in Tench Reserve (north).  The report recommends that the information contained in the report be received, that Council accept the grant funds and send letters of thanks to those involved.

Background

The ‘Our River – Path, Play and Planning’ grant application under the NSW Department of Planning’s Metropolitan Greenspace Program (MGP) was lodged on 31 October 2014. With pathworks now complete along River Road, Emu Plains, attention for the funding of capital improvements is now focused on the eastern side of the River.  This is in line with the Our River Masterplan, adopted in November 2013.

Current Situation

Design and construction for the Great River Walk in recent years has focused on the shared path along River Road, Emu Plains. With this section now complete, attention will now be focused on components of the Our River Masterplan, which includes a continuation of upgrades to the Great River Walk routes.

 

The ‘Our River – Path, Play and Planning’ grant application under the NSW Department of Planning’s Metropolitan Greenspace Program (MGP) was lodged on 31 October 2014. Council has been notified that its application has been successful. The Program awarded a total of $3 million to 24 projects across the greater Sydney area.

 

The ‘Our River – Path, Play and Planning’ grant application will focus on three areas:

 

1.   Precinct planning of the Regatta Park area ($60,000)

2.   Pathworks – new 3m wide pedestrian concrete path from the end of Nepean Avenue towards Jamison Road ($265,000).

3.   Embellishment funds towards the small playground upgrade in Tench Reserve (near Jamison Rd) ($50,000).

 

The total project value is $375,000 and Council’s required 50% contribution of $187,500 has been proposed to be provided from following Council programs and budgets:

 

·    2014-15 Parks Asset Renewal Program ($115,500)

·    District Open Space Contributions Plan ($52,000)

·    Property Development Operations ($20,000)

 

As a condition of the grant, the project should be completed within 24 months.

 

Financial Services Manager’s Comment

Acceptance of the grant offer for this stage of the implementation of the Our River precinct commits Council to matching funding of $187,500. The progression of the Great River Walk has been a priority for a number of years and the upgrade of this section of the Great River Walk route will build on the recent completion along River Road, Emu Plains. Council’s required contribution is able to be accommodated within the budgets and programs included in the 2014-15 Operational Plan as outlined in this report. This report recommends accepting the grant offer and it is proposed that should this recommendation be supported that this project be added to the 2015-16 Operational Plan as a change while on exhibition.

 

Conclusion

The MGP has supported the GRW in Penrith with grant funding since 2003.  This stage will both continue with the GRW and start to build on the Our River Masterplan momentum achieved more recently.  We seek Council’s endorsement to accept the grant funds of $187,500 from the MGP.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Grant acceptance for 'Our River - Path, Play and Planning' be received.

2.    Council accept the grant funds from the MGP and send letters of thanks to the Minister for Planning and the Local Member, the Hon Stuart Ayres MP.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 5 - We care about our environment

 

Item                                                                                                                                                Page

 

8        Acceptance of Grant Funding Offers - NSW Floodplain Management Program 2014/15           36

 

9        Coal Seam Gas Review and Cost of Signage at City Entry Points                                39

 

10      8th Making Cities Liveable Conference, 6-7 July 2015                                                   46

 

 

 

 

 



Ordinary Meeting                                                                                                   27 April 2015

 

 

 

8

Acceptance of Grant Funding Offers - NSW Floodplain Management Program 2014/15   

 

Compiled by:               Mylvaganam Senthilvasan, Engineering Co-ordinator Policy and Projects

Ratnam Thilliyar, Stormwater Engineering Supervisor

Authorised by:            Adam Wilkinson, Engineering Services Manager  

 

Outcome

We care for our environment

Strategy

Minimise risks to our community form natural disasters

Service Activity

Provide a strategic framework to manage floodplains and inform land use policy

      

 

Executive Summary

This report recommends the acceptance of grant funding being offered by the NSW Government under its Floodplain Management Program 2014/15 for undertaking flood and floodplain risk management studies.

 

Background

The NSW Government’s Flood Prone Land Policy states that the management of flood prone land is primarily the responsibility of councils.  To facilitate this, the State Government has published the Floodplain Development Manual, April 2005 to provide guidance to councils in the implementation of the Policy.  The State Government also provides financial assistance and technical support to local councils for managing their floodplains.

 

Floodplain Risk Management Studies and Plans for various catchment areas within the Penrith Local Government Area (LGA) will be required to effectively manage Council’s floodplains.  To effectively manage the multitude of studies across the LGA, catchment areas have been prioritised for undertaking studies and to develop floodplain risk management plans.

 

In April 2014, the NSW Government invited grant funding applications to be considered under the 2014/15 NSW Floodplain Management Program.  Council submitted six (6) applications for the following studies:

 

a)   South Creek Floodplain Risk Management Study and Plan;

b)   College, Orth and Werrington Creek Catchments Overland Flood Study;

c)   Little Creek Catchment Overland Flood Study;

d)   Peachtree and Lower Surveyors Creek Catchments Overland Flood Study;

e)   Penrith CBD Catchment Floodplain Risk Management Study and Plan; and

f)    St Marys Catchment Floodplain Risk Management Study and Plan.

The (then) Minister for the Environment, the Hon. Rob Stokes MP, has recently advised Council that the following (Table 1) funding offer is approved under the NSW 2014/15 Floodplain Management Program.

 

Table 1: Grant Funding Offers

No.

Project Description

Estimated Project Cost

$

Grant Funding Offer

$

a.

South Creek Floodplain Risk Management Study and Plan

375,000

250,000

b.

College, Orth and Werrington Creek Catchments Overland Flood Study

330,400

220,267

c.

Little Creek Catchment Overland Flood Study

222,000

148,001

d.

Peachtree and Lower Surveyors Creek Catchments Overland Flood Study

400,000

197,666

TOTAL

1,327,400

815,934

 

Projects e) and f) listed above were not successful however Council was invited to and has now reapplied for grants for these two projects under the 2015/16 Floodplain Management Program.

 

Grant Funding Offered

The condition of the funding offer is that the studies must be completed within three years from July 2014.

 

The funding offers for flood related studies are based on a $2(State): $1(Council) funding ratio.  The funding offer also includes a newly established special condition No.19 that states that grants funds should not be used for data collection of pipes of diameter less than 750mm.  This has financial implications as additional Council funding is required to collect the necessary asset (pit and pipe) data for the technical flood modelling. This matter is being discussed presently with the relevant agencies.

 

In response to the funding offer (and with consideration to special condition No.19) the funding allocation for the proposed studies has now been reviewed and Council’s current available funding does not allow for acceptance of all funding offers at this time.

 

The study program has been further revised to accommodate the revised funding contribution required to meet the condition of funding.  Under the revised study program it is proposed to accept the first three studies (a, b & c) only. By doing this, Council will have adequate funds to match the grants and also to meet the grant conditions.

 

Representation with Office of Environment and Heritage

With regard to the special condition No.19, staff made representations to the Office of Environment and Heritage (OEH) that manages the grants.  The OEH indicated that the special condition No.19 is applicable to all councils offered grant funds and that they are not in a position to withdraw the condition. Council will therefore be required to fund the necessary data collection component of the studies.

 

Council will continue to make representations on this matter and through the Flood Management Authority (FMA) seek to raise the matter with relevant agencies for reconsideration.

 

Financial Implications

Council has allocated a component of its Stormwater Management Service Charge towards its Floodplain Management Program.  Accordingly, Council has the matching funding required to accept the following grant funding offers and the related funding conditions including the special condition No.19 from the NSW Government.

 

Table 2: Grant Funding Recommended for Acceptance

No.

Project Description

Grant Funding Offer

$

a.

South Creek Floodplain Risk Management Study and Plan

250,000

b.

College, Orth and Werrington Creek Catchments Overland Flood Study

220,267

c.

Little Creek Catchment Overland Flood Study

148,001

 

Financial Services Manager’s Comment

 

Funding is available for these identified programs from the Stormwater Management Service Charge as per the revised Floodplain Management Studies program. The initial $250,000 and an annual $200,000 each year is within the scope of the budget allocated from the Service Charge.

 

Conclusion

The NSW Government has offered grant funding to undertake three flood studies and a Floodplain Management Study and Plan.  As discussed above, Council is unable to accept all funding offers at this time.  It is therefore recommended to accept the funding offered as shown in Table 2 for the South Creek Floodplain Risk Management Study and Plan, and for two flood studies; being College/Orth/Werrington Creeks and Little Creek catchments.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Acceptance of Grant Funding Offers - NSW Floodplain Management Program 2014/15 be received.

2.    Council accept the grant funding offers from the NSW Government for the following studies:

a.   South Creek Floodplain Risk Management Study and Plan - $250,000;

b.   College, Orth and Werrington Creek Catchments Overland Flood Study - $220,267; and

c.   Little Creek Catchment Overland Flood Study – $148,001

3.    Council not accept the grant funding offers from the NSW Government for the Peachtree and Lower Surveyors Creek Catchments Overland Flood Study - $197,666.

4.    Council write to the Minister for the Environment, Local Members and the Office of Environment and Heritage, expressing appreciation of their continued support and funding towards Council’s Floodplain Management programs.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report


Ordinary Meeting                                                                                                   27 April 2015

 

 

 

9

Coal Seam Gas Review and Cost of Signage at City Entry Points  

 

Compiled by:               Daria Rech, Senior Water Management Officer

Anthony Price, Environmental Health Coordinator

Authorised by:            Paul Lemm, Development and Environmental Health Manager 

Requested By:            Councillor Michelle Tormey

 

Outcome

We care for our environment

Strategy

Protect and improve our natural areas, the Nepean River and other waterways

Service Activity

Contribute to the protection and enhancement of the City's natural environment

      

 

Executive Summary

The growth of the coal seam gas (CSG) industry in NSW is a sensitive issue. From one perspective there are concerns CSG activities can impact on catchments, water quantity, water quality, health and water supply infrastructure. Conversely, the NSW Government maintains that development of the industry is required in NSW to ensure access to affordable gas for economic growth, to address greenhouse gas emissions and to contain energy price increases.

 

A report on the Potential Impacts of CSG Activities was previously presented to Council at the request of Councillor Tormey at its Ordinary Meeting on 29 April 2013. A copy of this report is attached.  A number of letters were sent to Local, State and Federal members seeking their support for Council’s position.

 

The State Government responded to the significant level of community concern by placing a hold on any new CSG activities and engaging the NSW Chief Scientist & Engineer to conduct an independent review of CSG activities in NSW. The final findings of this review were published in September 2014 and are discussed in this report.

 

The findings of the Chief Scientist & Engineer’s review indicate if its recommendations are actioned by State Government there will be better management of the technical challenges and risks posed by the CSG industry. In addition CSG production should become increasingly safer and more efficient over time within a clearer and more effective legislative framework.

 

The NSW State Government responded to the findings of the Independent Review by developing a NSW Gas Plan released in November 2014 that accepts all the recommendations from the review and resets the approach to gas development in NSW.

 

This report has been prepared at the request of Councillor Michelle Tormey at the Ordinary Meeting dated 27 October 2014 to discuss Council’s current stand on coal seam gas mining, including the cost of providing signage at City entry points opposing coal seam gas mining.

Background

A report was presented to Council’s Ordinary Meeting on 29 April 2013 with information on the potential environmental impacts and community concerns in relation to CSG activities in the drinking water catchment and the Penrith Local Government Area. The report also provided details of historic CSG exploration activities within Penrith and operational CSG activities in the drinking water catchment (a copy of the report is attached). At the time of the previous report there was no active CSG mining or exploration in Penrith and a recent search of the Department of Trade and Investment’s online mapping shows that this situation has not changed as of April 2015.

 

The conclusion reached in the April 2013 Ordinary Meeting report was that significant knowledge gaps existed in the management of risks associated with CSG and that an evidence base was required to support a better understanding of the CSG industry, particularly as it relates to human health, the environment and water catchments. The report also identified that a number of Western Sydney councils also raised concerns regarding CSG mining within their Local Government Areas. Some Councils including Penrith, were opposed to CSG mining and called on the State and Federal Governments for a moratorium on further CSG production or exploration until the information gaps in the CSG industry have been appropriately considered and addressed.

 

The following Council resolution was made at the Council Meeting:

 

1.   Council write to the Premier of NSW informing him of Council’s position and seeking a ban on Coal Seam Gas mining and exploration in the Penrith LGA;

 

2.   Council write to the Blacktown, Hawkesbury, Wollondilly and Blue Mountains Local Members of Parliament, State and Federal in additional to the Hon. Tony Burke MP, Minister for Sustainability, Environment, Water, Population and Communities, Minister for the Arts, seeking support for Council’s position;

 

3.   Council support other Councils in NSW in their opposition to Coal Seam Gas Exploration and Mining;

 

4.   Council write to the NSW State Government urging it to ban all Coal Seam Gas Exploration or extraction within all drinking water catchment areas;

 

5.   Council recognise and congratulate the NSW Liberal Government on the initiatives it has taken within the industry and their endeavours to regulate an industry that was effectively previously unregulated.

 

A number of letters were sent to Local Members as well as to the Premier of NSW seeking a ban on CSG exploration in the Penrith LGA and to the NSW State Government to ban CSG activities in drinking water catchments. Letters were also sent to Local Members of the following Councils; Blacktown, Hawkesbury, Wollondilly and Blue Mountains as well as State and Federal members of Parliament seeking support for Council’s position.

 

The State Government responded and placed a hold on any new CSG activities and engaged the NSW Chief Scientist & Engineer to conduct a review.  The NSW Chief Scientist & Engineer was commissioned in 2013 by former Premier Barry O’Farrell to conduct an independent review of CSG activities in NSW with a focus on the impacts of these activities on human health and the environment. The final findings of this review were published in September 2014.

 

 

 

 

Chief Scientist & Engineer’s Review

The Chief Scientist & Engineer’s review titled the Final Report of the Independent Review of Coal Seam Gas Activities in NSW found that the technical challenges and risks associated with CSG activities can in general be managed.

 

However, the review also found current risk management needs improvement to reach best practice and in particular management of risks in or near sensitive areas (such as drinking water catchments) needs to be of a particularly high order.

 

The Chief Scientist presented a number of recommendations as part of the Review aligned to the following themes:

 

•     Intent, communication, transparency and fairness

•     Legislative and regulatory reform and appropriate financial arrangements

•     Managing risk by harnessing data and expertise

•     Training and certification

 

A number of reports, information papers, and commissioned background papers were produced as part of the Independent Review process, including papers on fracture stimulation, abandoned wells, and on managing the physical interface between the CSG industry and other land use activities. The Chief Scientist & Engineer’s final report addresses a range of potential impacts and community concerns including the issues discussed in the April 2013 Council Ordinary Meeting report relating to CSG activities.

 

In relation to the ‘Potential Impacts and Community Concerns’ section of the April 2013 Council Ordinary Meeting report, a specific report was prepared for the Independent Review titled Managing environmental and human health risks from CSG activities. Management options discussed in this report include:

 

·    Dewatering of groundwater aquifers and reduced groundwater quality - can be managed through a detailed understanding of underground conditions and an adaptive management approach (i.e. the activity proceeds with caution, and can be stopped at any sign of deviation from expected responses). Appropriate site selection and monitoring of depressurisation are also recommended technical controls.

·    Surface water quality - can be managed through engineering controls such as restricting the types and amount of chemicals used (e.g. through using gas instead of fracking fluids or using safe fracking fluids), ensuring containment materials and devices are of a high standard (e.g. through using suitable tanks, tankers and pipelines, constructing ponds and dams using best practice), monitoring wear and degradation to detect any fast or slow breaches of containment material (e.g. installing automatic leak detection). Further controls for water quality include treating produced water to remove brines and solids through appropriate water treatment, appropriate disposal of salts to approved landfills, and technical controls including testing and monitoring to manage the re-injection of produced water to aquifers.

·    Land subsidence - the risk needs to be assessed and managed by suitable experts on a site-by-site basis due to variation in geological and hydrogeological

factors. However, in general terms for NSW the report maintains that the magnitude and extent of subsidence from CSG activities is very low. Appropriate site selection and monitoring of depressurisation are the technical controls recommended in the report.

·    Fugitive emissions - an adaptive management approach is required including appropriate site selection and monitoring of depressurisation. Air monitoring and modelling and topography/weather and distance to well site (dispersion) measurement are additional recommended controls.

·    Health Impacts - should be managed through a robust regulatory framework for CSG which includes a lead regulator to oversee all regulatory and compliance activities. This lead regulator must develop health and environment targets. The regulatory system will ensure that monitoring and modelling of the exposure pathways from source to humans occurs; that standards or data on the exposure levels of contaminants (with reference to Australian and International guidelines) and other toxicity studies are accessible; and that monitoring and modelling techniques can be adopted and standards revised as new information and methods becomes available.

·    Hydraulic fracturing - the main controls recommended for risks from fracking centre on detailed characterisation of the geological setting, careful planning, testing and the technical ability to immediately stop the fracking operations if any signs of problems are detected. The chemistry of the fluids used can also be restricted to ensure that impacts are minimised.

·    Agricultural land - the report recommends further studies on the interactions of biological systems with the contaminants associated with produced water or which may be mobilised from agricultural soils following irrigation with produced water. Other controls include treating produced water prior to its use for irrigation, selecting appropriate crops to be grown where produced water is used, and testing crops, soil and water regularly and operating accordingly.

·    Drinking Water Catchments - as part of the Independent Review, a technical information paper titled Water Treatment and the Sydney Catchment was produced. The paper concluded there are, as yet, no CSG recovery operations in Sydney drinking water catchments. As such the risk of dam water contamination from CSG produced water is not known, but an analysis of typical produced waters would suggest this is not critical because of substantial dilution, except possibly if fracking using large quantities of chemicals is being carried out. The paper did however state there is a risk if substantial amounts of produced water concentrates are stored on site. The paper concluded that any new developments in drinking water catchments should be preceded by a careful investigation of their likely effect on the surface water in catchments, both in normal conditions and in extreme weather events.

 

The report Managing environmental and human health risks from CSG activities found that some identified risks arising from CSG activities can be managed by good engineering and regulatory controls. Others risks are less well understood or may not be conducive to a set management approach and require an adaptive management approach. As a result of this report a recommendation of the Independent Review was that Government develop a centralised Risk Management and Prediction Tool for extractive industries in NSW. This would include a risk register, a database of event histories, and an archive of Trigger Action Response Plans. The tool would be updated annually and include information on risk management and control approaches, as well as draw on data from a Whole-of-Environment Data Repository for the State.

 

In relation to ‘Exploration in the Penrith LGA’ section of the April 2013 Council Ordinary Meeting report, an information paper specifically on Abandoned Wells was prepared as part of the Independent Review. The report acknowledged that a substantial proportion of petroleum wells in NSW are either suspended or abandoned, and that current codes and standards may be adequate regarding abandonment of existing exploration or production wells, but was not in effect for historic petroleum wells.

 

There are 11 historic wells in Penrith and most have been plugged and abandoned. Decommissioned and abandoned wells are typically filled with cement to avoid cross contamination of groundwater. By cementing the wellhead casing to the surface, CSG proponents maintain inundation of the well with water is unlikely to have an impact on well integrity. Using a risk based approach, NSW Department of Trade and Investment petroleum inspectors regularly inspect capped gas wells for leakage.

 

Overall the Independent Review studied the risks associated with the CSG industry in depth and concluded “provided drilling is allowed only in areas where the geology and hydrogeology can be characterised adequately, and provided that appropriate engineering and scientific solutions are in place to manage the storage, transport, reuse or disposal of produced water and salts – the risks associated with CSG exploration and production can be managed.” That said the Review highlighted that current risk management needs improvement to reach best practice. In particularly sensitive areas, such as in and near drinking water catchments risk management needs to be of a high order with particularly stringent requirements on companies operating there in terms of management, data provision, insurance cover, and incident-response times.

 

In summary, the Independent Review indicates if its recommendations are actioned by State Government there will be better management of the technical challenges and risks posed by the CSG industry. In addition CSG production should become increasingly safer and more efficient over time within a clearer and more effective legislative framework. The NSW State Government has responded to the findings of the Independent Review by developing a NSW Gas Plan released in November 2014 that accepts all the recommendations from the review and resets the approach to gas development in NSW.

 

A copy of the recommendations from the Independent Review is attached to this report. A full copy of the Final Report of the Independent Review of Coal Seam Gas Activities in NSW can be found on the Chief Scientist & Engineer’s website - www.chiefscientist.nsw.gov.au/coal-seam-gas-review

 

NSW Gas Plan

The NSW Gas Plan acts upon the independent advice of the NSW Chief Scientist & Engineer. The NSW Gas Plan is a strategic framework to deliver best practice regulation of the CSG industry while securing vital gas supplies for the state. Under the Plan the Government will:

 

•     Make better science and information available to decision-makers and the community

•     Take a more strategic approach to issuing petroleum exploration titles

•     Introduce strong and certain regulation with a lead regulator responsible for compliance and enforcement of conditions of approval for gas activities in NSW

•     Share the benefits of gas development with landholders and local communities

•     Secure gas supplies by exploring all supply options

 

Under the new Gas Plan the NSW Government’s action plan includes:

 

•     Extinguishing pending licence applications for Petroleum Exploration

•     Freezing all new licence applications

•     Confirming that all National Parks and urban residential zones are protected

•     Adopting all of the NSW Chief Scientist & Engineer recommendations

•     Offering a limited ‘buy-back’ of existing petroleum exploration licences

•     Establishing Community Benefits Funds in relevant areas.

 

A Strategic Release Framework to release new areas for gas exploration will be introduced from 1 July 2015. New exploration licences will only be issued in areas released by the Minister for Resources and Energy after an assessment of economic, environmental and social factors. The freeze on assessing applications for Petroleum Exploration Licences will be maintained until the strategic release program is in place. The Petroleum (Onshore) Amendment (NSW Gas Plan) Bill 2014 was introduced to extinguish the 16 applications received before the freeze.

 

Coal Seam Gas Signage Costs

The cost estimate to provide signage opposing CSG at entry points to the City has been explored. The two signage options investigated were both for the fabrication of 8 signs. The options were:

•     Option 1 – 1200mm x 900mm Aluminium signs with bracing and anti-graffiti film overlay. Approximately $200 each.

•     Option 2 – 900mm x 750mm Aluminium signs with bracing and anti-graffiti film overlay. Approximately $120 each.

These costs may vary slightly if Council were to seek more current quotations.

Installation costs would be additional approximately $100 per sign.  The signs could be erected by Council’s City Works Department.

 

Conclusion

 

Following the resolutions of Council’s Ordinary Meeting on the 29 April 2013 letters were sent to the Premier of NSW seeking a ban on CSG exploration in the Penrith LGA and to the NSW State Government to ban CSG activities in drinking water catchments. Letters were also sent to a number of Local, State and Federal members of parliament seeking support for Council’s position.

 

The State Government responded to the significant level of community concern, including from local government, regarding CSG activities by placing a hold on any new CSG activities and engaging the NSW Chief Scientist & Engineer to conduct an independent review.

 

The findings of the Chief Scientist & Engineer’s review indicate if its recommendations are actioned by State Government there will be better management of the technical challenges and risks posed by the CSG industry. In addition CSG production should become increasingly safer and more efficient over time within a clearer and more effective legislative framework.

 

The NSW State Government responded to the findings of the Independent Review by developing a NSW Gas Plan released in November 2014 that accepts all the recommendations from the review and resets the approach to gas development in NSW.

 

Given the outcome of the independent review and the development of the NSW Gas Plan there is now an opportunity for Council to review its position on CSG activities.

 

A cost estimate has been provided for signage at City entry points if Council resolves to continue opposing CSG activities within Penrith.

 

 

 

 

RECOMMENDATION

That the information contained in the report on Coal Seam Gas Review and Cost of Signage at City Entry Points be received.

 

 

 

ATTACHMENTS/APPENDICES

1.  

Potential Impacts of Coal Seam Gas Activities - Ordinary Report 29 April 2013

14 Pages

Attachments Included

2.  

Recommendations from the  Independent Review of CSG Activities in NSW

4 Pages

Attachments Included

  


Ordinary Meeting                                                                                                   27 April 2015

 

 

 

10

8th Making Cities Liveable Conference, 6-7 July 2015   

 

Compiled by:               Carmel Hamilton, Sustainability Co-ordinator

Authorised by:            Fiona Plesman, Organisational Performance & Development Manager 

Requested By:            Councillor Karen McKeown

 

Outcome

We care for our environment

Strategy

Minimise risks to our community form natural disasters

Service Activity

Identify opportunities to respond to a changing climate

      

 

Executive Summary

The 8th Making Cities Liveable Conference will be held in Melbourne on 6 and 7 July 2015. This year’s conference theme is ‘Liveable Cities for the Future’ and will look at sharing knowledge, insights and best practice in pursuit of healthy, resilient and sustainable cities.

Background

The Making Cities Liveable Conference will this year have a theme of ‘Liveable Cities for the Future’ recognising the number of challenges facing our cities over the next 10 years, including increased population demands, affordable and adequate housing, transport and mobility, job disbursement, resource management, public health and planning for an ageing population.

 

With the majority of Australia’s population now living in cities the way they are developed is vitally important to accommodate future growth and change. This conference will examine the challenges, opportunities, trends and issues currently facing cities and future development.

 

Conference streams include:

·    Planning for liveable, active and healthy cities

·    Public health and planning collaboration: health strategies and wellbeing outcomes

·    Creating aged friendly communities

·    Impact of density and growing populations

·    Public space and sharing space

·    Smart cities: age of analytics and technology

·    Key to sustainable transport

·    City and regional pressures: food, energy and water

·    Regional cities: the future plans for smaller centres

·    International cities and sister cities: what we can learn – what are the outcomes

·    Sustainable frameworks: communities, facilities, cities

·    Universal design: urban housing that works for everybody

·    New urbanism: emerging approaches to design and planning

·    Future of work: co-working labs and dispersing jobs

·    Working with councils: legislation and policies

·    Urban agriculture

·    Creative cities – knowledge cities

·    Building tolerance and resilience

·    Leadership in sustainability

 

Keynote speakers will include the Lord Mayor of the City of Melbourne, Robert Doyle as well as Professor Paul James, a Director at the United Nations Global Compact, Cities Programme.

 

A Conference Program has recently become available and includes a wide range of interesting speakers from government, academic and private organisations and a copy is included as an attachment to this report.

 

Council’s Senior Sustainability Planner, Jenny Guice, has been selected to present at the conference on Council’s investigation into urban heat as part of the development of the Cooling the City Strategy. 

 

Staff representatives have attended and presented at this conference in the past and have provided good feedback on its design and content.

 

The Conference is an initiative of the Association for Sustainability in Business Inc, a not-for-profit organisation.

Conference Registration

Early bird conference registration is available until 25 May 2015 at a cost of $1,055, which rises to $1,155 after that time. A discount of $100 is available to members of a range of professional associations, including Local Government Managers Australia.

 

Accommodation is available at the conference venue, Pullman Melbourne on the Park, or at other nearby venues.

 

 

RECOMMENDATION

That:

1.   The information contained in the report on 8th Making Cities Liveable Conference, 6-7 July 2015 be received.

 

2.   Council nominate interested and available Councillors to attend the 8th Making Cities Liveable Conference from 6-7 July 2015 and leave of absence be granted as appropriate.

 

 

ATTACHMENTS/APPENDICES

1.  

Liveable Cities Conference Program 2015

8 Pages

Attachments Included

   


Outcome 6 - We're healthy and share strong community spirit

 

Item                                                                                                                                                Page

 

11      Mayoral Arts and Culture Summit                                                                                    50

 

 

 



Ordinary Meeting                                                                                                   27 April 2015

 

 

 

11

Mayoral Arts and Culture Summit   

 

Compiled by:               Karen Harris, Senior Cultural Development Officer

Authorised by:            Erich Weller, Community and Cultural Development Manager 

Requested By:            Councillor Ross Fowler OAM

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Resource and implement social programs that contribute to community wellbeing

      

 

Executive Summary

This report provides an overview of the proposed Mayoral Arts and Culture Summit. 

 

On 26 February 2015 the Premier, the Hon. Mike Baird MP, and the Deputy Premier, the Hon. Troy Grant MP and Minister for the Arts, launched the Deloitte Access Economics report “Building Western Sydney’s Cultural Arts Economy” as well as a new arts funding package for Western Sydney at the Riverside Theatre, Parramatta.  This report was the result of an important collaboration between the Sydney Business Chamber and the Regional River Cities of Parramatta, Penrith and Liverpool and clearly presents a case for greater investment in Western Sydney’s cultural arts economy.

 

At this launch the NSW Government announced a number of funding commitments to increase investment in cultural infrastructure and programs in Western Sydney.  The focus of these additional commitments was in Parramatta.  Further information on these commitments is provided in this report.

 

Investment in cultural infrastructure and programs attracts innovative entrepreneurs, artists, educators, and the creative knowledge industries.  Cities that provide and support a dynamic cultural and creative sector attract other business and tourism investment, as well as jobs.

 

The Summit will highlight that Outer Western Sydney was largely overlooked in the funding announcements by the NSW Government.  The Summit will provide artists, creative entrepreneurs, educators, cultural organisations and groups, as well as interested businesses the opportunity to express their priorities for the growth of arts and culture in Penrith City and Outer Western Sydney more broadly.

 

The Summit, by inviting key stakeholders including the Hon Troy Grant MP, Deputy Premier and Minister for the Arts and local State and Federal members, will also contribute to an agenda for further action by Council and other stakeholders with the objective of achieving a more vibrant arts and cultural sector as well as a more equitable distribution of arts funding to Penrith City and Outer Western Sydney.

 

The Summit will also contribute to achieving the vision of Penrith as a Regional City Centre as outlined in the Penrith Progression – A Plan for Action. Action 5b in the Plan for Action states:

 

”Advocate for cultural economy and infrastructure funding for Western Sydney’s Regional Cities”.

 

The estimated cost to hold the Summit is $8,500.

 

The report recommends that the information on the report on the Mayoral Arts and Cultural Summit be received and advises that $4,000 can be redirected from Council’s operational budget for Community and Cultural Development and that funding sources for the remaining $4,500 continue to be investigated.

Background

On 26 February 2015 the Premier, the Hon. Mike Baird MP, and the Deputy Premier, the Hon. Troy Grant MP and Minister for the Arts, launched the Deloitte Access Economics report “Building Western Sydney’s Cultural Arts Economy” as well as a new arts funding package for Western Sydney at the Riverside Theatre, Parramatta.  This report was the result of an important collaboration between the Sydney Business Chamber and the Regional River Cities of Parramatta, Penrith and Liverpool and clearly presents a case for greater investment in Western Sydney’s cultural arts economy.

 

Penrith Council, together with the Parramatta Business Chamber, Parramatta and Liverpool Councils, each contributed $20,000 to commission Deloitte Access Economics to prepare an economic evaluation of the case for further investment by Federal and State governments in Western Sydney’s cultural economy.  The Deloitte report will be distributed to all Councillors by email before the Ordinary meeting tonight.

 

The Deloitte report provides extensive information on the inequitable distribution in Federal arts program funding and State arts, heritage and events funding between Eastern Sydney and Western Sydney.

 

This information includes:

 

·    Western Sydney represents one in 10 Australians yet attracts only 1% of Commonwealth arts program funding, and 5.5% of NSW Government cultural, arts, heritage and events funding.

·    Eastern Sydney has 10.7% of Australia’s population and receives 36% of Australia Council funding.

·    Western Sydney has 9.5% of Australia’s population and receives 1% of Australia Council funding.

·    Eastern Sydney has 33.4% of NSW’s population and receives 87.2% of NSW Government cultural, arts, events and heritage funding.

·    Western Sydney has 29.4% of NSW’s population and receives 5.5% of NSW cultural, arts, events and heritage funding.

·    Between 2011/12 and 2014/15 over $360 million was invested by the NSW Government on cultural infrastructure with only 6% of this invested in Western Sydney, with the majority of this 6% allocated to the Castle Hill facility of the Powerhouse Museum.

·    In 2012/13 every $100 invested in cultural arts institutions in Eastern Sydney subsidised 1.6 attendees, whereas across the major cultural facilities in Western Sydney (Riverside/Parramatta, JSPAC and the Penrith Regional Gallery and The Lewers Bequest, Casual Powerhouse/Liverpool, Blacktown Arts Centre and Campbelltown Arts Centre) $100 invested in cultural arts institutions subsidises 6.5 attendees.

 

The Deloitte study clearly demonstrates that there are major inequities in arts and cultural funding between Eastern and Western Sydney, both for programs as well as capital infrastructure.

 

The Deloitte study also provides research and data on the important contribution that investment in culture and the arts makes to the national and Western Sydney regional economy.  For example:

 

·    In 2008/09 ABS estimated that Australia’s creative and cultural economy added $65 billion to Australia’s gross value or equivalent to 5.6% of Australian gross value add (GVA is the value of goods and services produced in a sector of the economy or industry) ranking as the eighth largest contributor to the country’s economy.

·    In 2011 Western Sydney households spent an aggregate of $232 million directly at museums, art galleries, and live theatre, music concerts and on cultural fees and charges and by 2021 this is expected to grow to $444 million.

 

As a Regional City Centre there are enormous opportunities for Penrith to be a leader in the creative economy in Outer Western Sydney and the surrounding region.

 

NSW Government Funding Commitments

As indicated in the Executive Summary in this Council report, at the launch of the Deloitte Access Economics study “Building Western Sydney’s Cultural Arts Economy” on 26 February the NSW Premier, the Hon Mike Baird MP, announced a number of new arts funding commitments. These include $10 million to develop a business case to relocate the Powerhouse Museum to Parramatta and $800,000 to attract a resident company for the Riverside Theatre (in partnership with Parramatta City Council).  In addition $100,000 was allocated to Form Dance Projects, an initiative of Parramatta Riverside and now an independent company.

 

Together with a number of other Councils and arts organisations across Greater Western Sydney, Penrith was disappointed that only an additional $7.5 million distributed over four years has been allocated to support artists and organisations across the rest of the region.  This is less than $2 million per annum.

 

The Summit

It is important that Council take leadership on this particular issue to ensure that Council, together with other stakeholders, can effectively advocate to other levels of government that arts and cultural funding needs to be distributed more equitably to ensure the benefits of this investment are achieved in Penrith City and Outer Western Sydney more broadly.  The proposed Mayoral Arts and Culture Summit will provide an effective vehicle for this advocacy.

 

The principal objectives of the Summit are to:

 

·    Provide artists, creative entrepreneurs, educators and cultural arts organisations and groups with the opportunity to express their priorities for the growth of arts and culture in the region.

 

·    Provide information to participants on the inequities in government funding of arts and cultural programs and infrastructure in the region.

 

·    Achieve a more equitable distribution of arts funding to Outer Western Sydney including Penrith City.

 

·    Contribute to an agenda of further action by Council and other stakeholders that contribute to a more vibrant arts and cultural sector in Penrith City and Outer Western Sydney.

 

It is proposed that the Mayor will open the Summit and Council officers are currently identifying a keynote speaker as a drawcard to generate interest and assist in promoting the Summit.

 

Consultation will take place during the Summit to identify and prioritise responses to some of the current challenges impacting Penrith City’s arts and cultural sector. This will contribute to coordinated and collaborative advocacy to the Federal and NSW Governments to allocate additional cultural funding to meet our region’s growing requirements.  

 

Invitees to the Summit will include the NSW Deputy Premier, the Hon Troy Grant MP and Minister for the Arts, local State and Federal members, as well as representatives of the Australia Council and Arts NSW.

 

It is intended that a facilitator be engaged to conduct the Summit and lead the participants in smaller workshop groups to ensure that all attendees have an opportunity to express their priorities and contribute to the outcomes of the Summit. Council officers will resource these small workshop groups.

 

The facilitator will also be responsible for documenting the Summit and providing a final report including an evaluation of the Summit as well as priority recommendations.  Council officers are also exploring how participants at the Summit can sign up as supporters of the priority recommendations.

 

A resource and information pack will be compiled and provided to all attendees. This pack will include information from the PP&VA and other relevant resources. 

 

Scheduling

It is proposed that the Summit be held in late June or July to enable Council officers to undertake work required for a successful Summit.  In addition the Summit will be influenced by the availability of the NSW Minister for the Arts and other key invited guests.  It is expected the Summit will take place on a weekday evening to enable participants such as educators and artists to attend after work.  Up to 100 participants could be expected to attend. 

 

The proposed venue for the Summit is the Joan Sutherland Performing Arts Centre.

 

Resourcing

Currently there is no allocated budget to hold the Mayoral Arts and Culture Summit. It is estimated that the cost of holding the Summit will be $8,500.  Costs will include the engagement of a facilitator, a fee for a keynote speaker, promotion, venue hire, some catering and information resource packs.  The facilitator will also be expected to complete a report on the Summit.

 

The Community and Cultural Development Department can contribute $4,000 towards the Summit from existing resources.  A funding source for the remaining shortfall of $4,500 is yet to be identified.

 

Summary

The Mayoral Arts and Cultural Summit will provide an opportunity for Council to continue to demonstrate leadership in advocating for a more equitable distribution of Federal and State arts and cultural funding to Penrith City and Outer Western Sydney more broadly.  Achieving this outcome will also assist the arts and cultural sector as well as the creative industries in the City.

 

The advocacy expected to emerge from the Summit will be consistent with the Penrith Progression Plan for Action and the target of jobs growth in the creative industries.

 

 

RECOMMENDATION

That the information contained in the report on Mayoral Arts and Culture Summit be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                                Page

 

12      Exhibition of the Revised Delivery Program 2013-17 (incorporating the 2015-16 Operational Plan and Fees and Charges)                                                                                                    58

 

13      Tender Reference 14/15-20 Provision of Banking Services                                           69

 

14      Summary of Investments and Banking as at 1 March 2015 to 31 March 2015              74

 

 

URGENT

 

15      Proposed Closure of Old Ferry Road                                                                              86

 

 

 



Ordinary Meeting                                                                                                   27 April 2015

 

 

 

12

Exhibition of the Revised Delivery Program 2013-17 (incorporating the 2015-16 Operational Plan and Fees and Charges)   

 

Compiled by:               Andrew Moore, Financial Services Manager

Geraldine Brown, Budget Accountant

Tanya Jackson, Corporate Planning Coordinator

Authorised by:            Vicki O’Kelly, Executive Manager - Corporate  

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

      

 

Executive Summary

Workshops were held with Councillors in March and April to discuss the development of the 2015-16 Operational Plan. This Operational Plan will be the third developed within the 2013-17 Delivery Program and continues the focus on efficient service delivery and progress on our priorities.

 

The draft revised 2013-17 Delivery Program, including the draft 2015-16 Operational Plan and Fees & Charges are being presented to Council tonight seeking endorsement for the documents to be placed on public exhibition. 

 

It is imperative that the 2015-16 Operational Plan is an accurate reflection of the community’s expectations, to ensure that the plan gives effect to addressing Councillor priorities it is proposed that a councillor workshop be held during the exhibition period.   The workshop will provide Councillors with the opportunity to discuss the Operational Plan and its alignment with Councillor expectations as identified during the Delivery Program period.

 

The development of the 2015-16 budget has delivered a balanced result that has been built from the solid long term financial position established by Council’s 2011-12 Special Rate Variation (SRV). As in any year, proposals for expenditure on projects and programs of merit will outstrip the organisation’s capacity to achieve them. Achieving that balance is the essence of public sector management and the budget process. Faced with the challenge of establishing and maintaining long term financial sustainability and within the environment of the NSW Government reform package, Fit for the Future, a review of Council’s financial capacity has been undertaken, aimed at determining what needs to be changed to better secure Council’s long term financial future.  While the efforts of the past have provided a strong financial platform, this review presents an opportunity for Council to consider structural change to our financial settings that will enable us to create and respond to opportunities. The consideration of these options is timely given the expiry of the AREAS SRV in 2015-16 which underpins many of our asset management and asset renewal strategies and the Long Term Financial projections included in this Operational Plan incorporate future rate increases. 

 

It is proposed the draft corporate planning documents will be placed on public exhibition from Monday 4 May to Tuesday 2 June inclusive. A report summarising the outcomes of the public exhibition and seeking Council’s adoption of the draft 2015-16 Operational Plan and Fees & Charges will be presented to Council at the Ordinary Meeting of 29 June 2015.

 

Adopted Corporate Planning Documents

The IPR framework for local government was introduced in 2009 as an amendment to the Local Government Act 1993. The IPR framework consists of a hierarchy of documents including a long-term Community Strategic Plan, a Community Engagement Strategy, a Resourcing Strategy, a Delivery Program and Operational Plans for each year of an elected council term. The Community Plan identifies the community’s long term aspirations for the City and strategies to achieve the outcomes the community are seeking. The Delivery Program is Council’s 4 year work program and includes the annual Operational Plan which together implement the Community Plan.

Council’s adopted 2013-17 Delivery Program included the 2013-14 Operational Plan, as part of the document. Accordingly, subsequent Operational Plans only require adjustments to changed service activities or actions proposed for the new period in conjunction with the relevant budgetary information. Service activities describe the principal activities that each of Council’s services deliver each year and generally account for more than 20% of a service’s resources delivered over the 4 years of the Delivery Program. Actions are included if they are a resourced critical project or task that will be completed in a 1-2 year timeframe. Actions form part of the annual Operational Plan.

The structure of the document has remained the same to maintain continuity through the documents over time. There are a number of minor amendments to service activities proposed to better reflect the principal activity undertaken by the service. The services where changes are proposed are Development Applications, Business Improvement and Corporate Planning. There is one performance measure relating to the farmers markets which is proposed to be deleted due to the markets ceasing operation in February 2015. The performance measure relating to library services under Strategy 1.4 is also proposed to be amended to: ‘% of library programs that achieve a 90% or greater participation rate’.

 

In reviewing the strategic planning documents it was noted that Strategy 2.1 under Outcome 2 of the Community Plan does not recognise the contribution of other forms of development in addition to housing, such as employment and recreation, to the growth of Penrith as a regional City. It is proposed to amend Strategy 2.1 in the Community Plan and Delivery Program to capture these activities.

 

The revised Delivery Program 2013-17 also sets out Council’s financial intentions for four years (2013-17) as well as more detailed financial information for 2015-16, including:

·     a funding summary for 2013-17

·     detailed financial information by service for 2015-16

·     graphs showing where the money will come from and where it will be spent

·     the basis for Council’s rates and domestic waste charges for 2015-16

·     long term funding projections (and assumptions)

·     reserve movements for 2015-16

·     a detailed list of capital and operating projects (by service) and program of works

·     special initiative programs.

 

The draft Fees and Charges 2015-16 component provides full details of the Council fees and charges proposed for 2015-16.  The draft Fees and Charges has been enclosed as a separate document.

 

Budget Background

Each year the challenge is to at least maintain existing services and similar levels of expenditure on new works and asset maintenance and, if possible, extract some surplus funds to allocate to high priority projects. Traditionally, increases in revenue have been almost totally absorbed by cost increases and the need to allocate funds to projects which simply have to be done.

 

Recent budget development including the 2011-12 Special Rate Variation (SRV) approved by IPART have provided capacity for Council to meet the communities’ expectations, maintain financial sustainability, as well as accommodate key priorities. The SRV has enabled the budget process to be refocussed from balancing the budget through “one off” cuts to essential infrastructure programs, to meeting community expectations and ensuring that Council’s long term financial sustainability is addressed. The challenge in 2015-16 and beyond is to continue a focus on productivity to ensure that the City’s future growth is provided for within existing capacity.

 

The Draft 2015-16 Operational Plan represents our new base, with the SRV implementation completed in 2014-15 and now forming an integral part of our ongoing Financial Capacity Review.  The Financial Capacity Review follows on from the 2014-15 Operational Plan task to commence community consultation to ensure all service and infrastructure needs are being addressed, combined with meeting the obligations for local government under Fit for the Future reforms. 

 

The Financial Capacity Review represents the next stage in developing our financial strategy to continue to ensure Council is best positioned to take advantage of the opportunities that our growth and Regional City status will present.  The efforts of the past have given Council the platform to take advantage of the structural changes proposed for 2015-16 and also the opportunity for Council to consider changes to our financial settings that will enable us to create and respond to opportunities. The consideration of these options is timely given the expiry of the AREAS SRV in 2015-16 which underpins many of our asset management and asset renewal strategies.  As a result the outcome of the Financial Capacity Review is to incorporate a number of new initiatives into our long term financial position which included fundamental changes to service cost alignments, establishment of a Property Development “dividend” and increased investments in Asset Management, ICT and Major project funding and design. Further details on these initiatives are contained later in this report and included in the revised 2013-17 Delivery Program (including the Draft 2015-16 Operational Plan) for community consultation. The review proposes a number of funding sources for the proposed expenditure initiatives, including productivity improvements, cost savings, increased and realigned fee income and a future special rate variation to deliver the Long Term Financial Plan that is included in this Delivery Program and will be the basis of our Fit for the Future submission.

 

In the current financial year strong financial management of Council’s budget has been maintained throughout the first half of 2014-15 with a small surplus currently predicted and allocations of $373,600 already made to reserve.  This strategy has provided capacity to respond to variations in assumptions and estimates within the current budget, address current and emerging priorities in future quarterly reviews and make provision for future year projects. The current 2014-15 Operational Plan will continue to be closely monitored for the remainder of the financial year, with Council’s commitment to strong budgetary control ensuring that we are in the best available position to establish a balanced budget for 2015-16.

 

At this stage the Draft 2015-16 budget has a current predicted surplus of $123,883. It is noted that a number of assumptions remain unresolved and that fine tuning will continue to occur during the exhibition period. In the event that the budget is still in a surplus position at the time of exhibition it is proposed to retain this amount in Council’s internal reserves to provide for any significant movements that may arise in the current assumptions. Areas that may be affected include the Financial Assistance Grant (currently estimated to decrease by 3.5% on actual 2014-15 grant), and Emergency Services Levies. Once the 2015-16 budget and associated assumptions have been confirmed, any remaining reserved funds will provide Council with capacity to respond to any additional priorities that have been identified or emerge, including any potential redirection to services that are currently under pressure.

 

Budget and Revenue Policy, Service Plans and Statutory Statements

The Budget, Revenue Policy and Commentary are contained in the draft 2015-16 Operational Plan. This section of the document includes information regarding employee costs, rating income, waste management, borrowings, grants, reserves, asset replacement programs, and capital and operating projects.

 

The draft budget is summarised below.

 

BUDGET- FUNDING SUMMARY

2014-15

Original

$’000

2015-16

Draft

$’000

Expenditure

 

 

Capital Works

50,304

51,951

Other Funded Expenses

172,123

179,717

Total Expenditure

$222,427

$231,668

Income

 

 

Rates

93,943

97,147

Fees and Charges

62,797

65,367

Grants and Contributions

48,910

49,042

Other Income / Reserves

16,777

20,236

Total Income

$222,427

$231,792

Net Budget Position – Surplus/(Deficit)

0

124

 

 

Rates

1.    Rating increase - IPART announcement

From 2011-12 onwards the responsibility for determining and announcing the rate peg has been transferred from the Minister for Local Government to IPART.  Under this regime IPART developed a Local Government Cost Index (LGCI). This index, less a productivity coefficient, now forms the annual rate peg announced in December each year for the following financial year.  Council may decide how this total is shared between business, residential, and farmland sectors and may also reduce the total rate revenue. IPART has announced a rate peg of 2.4% for 2015-16.

 

2.    Ordinary Rates

Each year Council must determine a rating policy for the next financial year.  The Local Government Act 1993 provides for a number of rating structures that ensure Councils have the flexibility to develop a structure that best provides equity for their Local Government Area.  Council’s current structure is an ad valorem rate with a minimum amount.

 

Within this rate structure rate assessments are based on property valuations (ad valorem) with a minimum amount. An ad valorem rate with a minimum amount uses a set minimum amount payable for properties within each category. A rate in the dollar is applied to each property’s land value. This means that rates are based on the land value of the property as determined by the NSW Valuer-General. Every three years Council receives updated valuations for all properties in the Local Government Area with the most recent valuation taking effect for rating purposes on 1 July 2013. In situations where the levy would be lower than the set minimum, the minimum rate takes effect.

 

Council charges rates on three types of land categories:

a.   Residential

b.   Farmland

c.   Business – with the following sub-categories

            i.    Penrith CBD

            ii.    St Mary’s Town Centre

 

Basically, the maximum rate revenue is calculated by taking last year’s revenue, adding rates on new properties created by subdivision, and on new strata-titles, and adding an adjustment approved by IPART.

 

The Council’s Rating Policy has been considered in some detail during the development of the Draft 2015-16 Budget with reports on a Rating Structure Review presented to the Finance Working Party (FWP) on 9 February 2015 and the first Delivery Program and Budget Briefing in March.  At the FWP the annual review of Council’s Rating Structure was undertaken and discussed. As requested, in addition to information on the current rating structure of ad valorem rates subject to a minimum amount detail on the potential introduction of either a Rural Rating sub-category or the introduction of a base rate was provided.  Councillors considered the rating structure options available and endorsed the continuation of the existing ad valorem with a minimum rating structure and it is on that basis that the Draft 2015-16 Budget has been developed. Formal adoption of the Rating Structure for 2015-16 is required tonight as part of Council’s approval to place the 2015-16 Operational Plan on Public Exhibition.

 

Council currently has 69,614 rateable properties contributing approximately 43% of Council’s total revenue. It is expected that both the Penrith CBD Corporation and the St Marys Town Centre Corporation will request a continuation of business sub-category rates to fund their respective activities. A total of $375,838 will be raised from Penrith CBD and $286,056 from St Marys Town Centre for this purpose in 2015-16.

 

Initial estimates for rates income have now been developed with a net increase of $3.2m for rates income over the original estimate for 2014-15 to be included in the draft 2015-16 budget. This increase incorporates the 2.4% IPART increase for 2015-16. Factored into this increase is an estimate of growth of both residential and non-residential rates.

 

Rate Category

Ad Valorem Rate in

$

 

MINIMUM RATE

Total Anticipated Gross Revenue

$’000s

Number of Properties

2015-16

$

Increase

$

Residential

0.0045470

864.20

20.25

75,319

65,940

Farmland

0.0022735

864.20

20.25

1,281

394

Business

0.0079190

1105.80

25.90

17,970

2,635

Business - Penrith CBD Rate

0.0089900

1105.80

25.90

2,977

412

Business - St Marys Town Centre Rate

0.0121800

1105.80

25.90

862

 

233

 Total

 

 

 

$98,409*

69,614

 

* The revenues identified in this section represent the gross anticipated revenues prior to the application of Pensioner Subsidies, Provision for Doubtful debts and abandonments.

 

 

3.    Pensioner Subsidy

Council’s policy is to give eligible pensioners a pensioner subsidy. Council’s policy provides for a 50% rebate of rates and domestic waste charges to a maximum of $250. In addition pensioners are exempt from the Stormwater Management Service Charge (SMSC), discussed below.

 

Stormwater Management Service Charge (SMSC)

Penrith City Council’s Enhanced Environmental Program (EEP) provided funding to enable the delivery of a number of significant environmental programs that improved our local environment through infrastructure and stormwater improvement programs.

 

With the expiry of the 2002-03 Special Rate Variation (EEP) in June 2012 other mechanisms were explored to fund essential environmental enhancement programs and projects. The 2011-12 SRV foreshadowed the introduction and implementation of a SMSC in accordance with the DLG Stormwater Management Service Charge (SMSC) Guidelines as the funding mechanism for a significant number of stormwater management services. The charge only applies to urban residential and business properties. The introduction of a SMSC ensures that programs are provided to deliver a wide range of stormwater management initiatives essential to the health of the catchment and responding to community expectations. 

 

The table below shows the number of properties subject to the proposed annual SMSC, and an estimate of the revenue generated. 

 

2015-16 Estimated Stormwater Management Service Charge Revenue

 

Stormwater Category

Annual Charge

No. of Properties

2015-16

Total Revenue

Urban Residential

Residential

$25.00

39,122

$978,050

Residential (Strata)

$12.50

7,859

$98,237

Residential (Pensioner)

$25.00*

8,032

-

Residential (Strata -

Pensioner)

$12.50*

1,057

-

Urban Business

Business

$22.80 plus an additional $22.80 for each 350 square metres or part of 350 square metres by which the area of parcel of land exceeds 350 square metres

2,936

$711,360

Total Revenue

 

 

$1,787,647

 

*Councils Policy has provided a 100% rebate for eligible pensioners.

 

Reserves

Details of Council’s reserves are also included in the draft 2015-16 Operational Plan. These are amounts held for specific purposes. The reserves are divided into internal reserves (set up to apply Council policy) and external reserves (required by law). Some reserves are set up to ensure that Council’s policies with regard to a particular outcome are safeguarded, while others provide funds for a particular expressed purpose sometime in the future.

 

Voted Works

Also included in the reserves is an allocation to ‘Voted Works’. Council policy is that an amount of $53,000 is allocated to each of the three Wards each year. These funds are normally applied to particular purposes of an urgent nature, in one or more of the Wards, by resolution of Council. Voted Works also provides an opportunity to allow some discretionary funding for items that arise unexpectedly during the year, and when all other funding in the annual program has been allocated.  It is Council policy that any unexpended amounts in Voted Works are revoted to the following year.

 

Section 94 Program of Works

A central feature of the draft 2015-16 Operational Plan is the inclusion of an extensive program of infrastructure works and community facilities, funded by Section 94 contributions in 2015-16. A summary of the proposed Section 94 program capital works expenditure for 2015-16 under each relevant Plan is provided below. They have been included in the Capital and Operating Projects section of the draft documents.

2015-16 S94 Projects

 Plan / Project

 S94 Funded Budget

Local Open Space S94

 

 

Playground, Shade and Landscaping at Kevin Dwyer Park, Colyton

             26,000

 

Playground and Shade at Peppermint Reserve, Kingswood

             50,000

 

New Playground at Coronation Grove, Cambridge Gardens

             70,000

 

Drainage at Cook Park, St Marys

             38,000

 

New Floodlights at Greygums Oval, Cranebrook

             69,000

 

Boronia Park - 2 Mini & Mod Fields Reconstruction

             25,000

 

Floodlight Upgrade Myrtle Road

             90,000

 

Total Local Open Space S94

          368,000

Footpath Construction S94

 

 

Caddens Road, Kingswood (north side)

             14,267

 

Total Footpath Construction S94

            14,267

District Open Space S94

 

 

Tench Reserve Provision of new Facilities & Amenities

           650,000

 

River Road Reserve Provision of new Facilities

           285,000

 

Regatta Park East Provision of new Facilities

           130,000

 

Regatta Park West Provide BBQ Facilities & Shade Structure

             44,400

 

Total District Open Space S94

       1,109,400

 

Total Draft S94 Projects

        1,491,667

 

Fees and Charges

As part of the draft 2015-16 Operational Plan process, fees and charges have been reviewed with the proposed increases in the fees set directly by Council being generally in the vicinity of the estimated CPI increase. The Draft Fees & Charges details a description of each item, the 2014-15 charge and the proposed 2015-16 charge.

 

Children’s Services fees have been incorporated into the fees and charges document at the amounts recommended by the Board of the Penrith Children’s Services Cooperative. The fees and charges for the Controlled Entities fees are set and published by those organisations. Fees set by regulation are included at the current rates, but are subject to change when the regulations change.

 

Included in the Fees and Charges are proposed charges for the Domestic Waste Management (DWM) for all service combinations. The standard 3 bin service (urban) is proposed to increase by $18 pa to $359 and the standard 2 bin service (non-urban and multi unit properties) is proposed to increase by $31 pa to $378. This increase is to allow for increases in the waste levy, tipping costs, and CPI. The ‘Fees and Charges’ section of the draft 2015-16 Operational Plan details the different Domestic Waste Service combinations.  The most commonly used services and their charges for 2015-16 are summarised below.

Domestic Waste Service

Rate per Week

$

Annual Charge

 

$

Percentage Increase

(decrease)

%

Anticipated Revenue

 

$

Vacant Land

0.98

51.00

29

77,520

1 Waste Management Service

Dom Waste – Standard Service

Dom Waste – Reduced Organics

Dom Waste – Large Service

Dom Waste – Weekly

Dom Waste – Weekly Reduced Organics

Dom Waste – Weekly Large

Dom Waste – 2 Bin Service

Dom Waste – 2 Bin Service – Reduced  Garbage

Dom Waste - Collect and Return

 

6.90

6.35

8.19

9.60

9.02

12.48

7.27

6.67

 

7.67

 

359.00

330.00

426.00

499.00

469.00

649.00

378.00

347.00

 

399.00

 

5

6

6

8

8

8

9

8

 

15

 

13,050,727

841,170

2,112,108

3,379,727

179,158

327,096

3,501,792

292,868

 

2,259,936

 

 

 

Total

26,022,102

 

Overall the average increase in fees and charges included in the draft 2015-16 Fees and

Charges is 3.8%. This category of income is estimated to be worth $65.2m, or 28% of Council’s total estimated revenue for 2015-16.

 

Detailed Program Information

Further details relating to Council’s current Special Rate Variations, contributions to Controlled Entities, Reserve balances and proposed movements, and Capital and Operating Projects are provided in the revised Delivery Program (incorporating the draft one-year Operational Plan for 2015-16).

 

Financial Capacity Review

Penrith City Council has long been faced with the challenge of establishing and maintaining long term financial sustainability. The last five years has seen an increasing focus on the overall financial sustainability of local government in NSW, with none more so than the recently announced NSW Government’s Fit for the Future requirements in response to the Independent Review Panel recommendations.  In addition several key events have highlighted our vulnerability to changes in the financial climate including the Global Financial Crisis (GFC), that saw both investment losses for Council and an increased contribution required by the Local Government Super Scheme (LGSS) for the Defined Benefits Scheme (DBS) along with reduced income resulting from the slowdown in the economy; Penrith’s ‘weak’ rating as part of the TCorp review of local government financial sustainability; review of the Federal Assistance Grants; proposed changes to section 94 developer contributions and the AREAS SRV set to end in 2015-16.

 

The combination of these factors triggered the current review of Council’s financial capacity. Consequently over the past 12-18 months, and in preparation for the expiry of the AREAS SRV, detailed discussions have been occurring with management and the Finance Working Party (FWP) and Councillors as we review Council’s financial capacity.  The review to date has focused on our current sustainable position and also considered future aspirations that are outside our current capacity along with structural budget changes that will better secure our long term financial future. 

 

Councillors will recall that a new borrowing strategy was developed and endorsed for inclusion from the 2015-16 Budget at the recent Operational Plan Briefing, along with a commitment to work towards renewing the AREAS SRV.

 

The progress of the Financial Capacity Review has seen a number of identified financial initiatives developed that will strengthen our long term financial position including fundamental changes to service cost alignments, Property Development “dividends” and increased investments in Asset Management, ICT and Major Project funding and design. Councillors have endorsed these initiatives and that Council Officers commence the broader community consultation.  The option that will be consulted includes a potential future SRV option that will ensure Council is well placed to address our obligations to the Community and pass the stringent Fit For the Future criteria.

 

Consequently tonight’s report proposes the inclusion of the following action in the 2015-16 Operational Plan;



 

 

 

2015-16 Operational Plan action:

 

Complete community consultation to ensure all service and infrastructure needs are being address and explore associated funding options, including an additional general special rate variation alongside the renewal of the AREAS special rate variation

 

Next steps

Section 405(3) of the Local Government Act 1993 requires Council to publicly exhibit, for not less than 28 days, its draft Operational Plan. Subject to Council’s endorsement tonight, it is proposed to commence the public exhibition on Monday 4 May 2015, ending on Tuesday 2 June 2015.

 

Exhibition copies of the proposed amendments to the Community Plan, Delivery Program 2013-17 and draft 2015-16 Operational Plan and Fees & Charges will be available at the Civic Centre, Queen St Centre and Council’s libraries, along with relevant supporting corporate documents. The draft Plans will also be available for viewing or downloading on Council’s online engagement portal – www.yoursaypenrith.com.au. Public submissions will be able to be submitted by completing the online feedback submission forms, email or letters. Specific extracted copies of the 2015-16 Fees & Charges will be made available at Council operated Childcare Centres. All submissions received on the draft documents will be individually acknowledged. This will be followed by a response that reflects Council’s established policy or Council’s determination of the particular issue.

 

Council must consider the matters outlined in all submissions.  Depending on the nature and complexity of each submission, Council may choose to amend the draft Operational Plan, or consider a submission but defer changes until a subsequent period.  A full report on public submissions will be provided to Council’s Ordinary Meeting on 29 June 2015.

 

Following consideration of the information presented at tonight’s meeting, the key dates and next steps are:

 

 

Public exhibition
4 May – 2 June 2015

Public exhibition of the revised Delivery Program (incorporating the draft one-year Operational Plan for 2015-16 and draft Fees and Charges).

Ordinary Meeting
29 June 2015

Report summarising the outcomes of the public exhibition, and seeking Council’s adoption of the Delivery Program (incorporating the one-year Operational Plan for 2015-16 and Fees and Charges).

 

Conclusion

The proposed amendments to the Community Plan, Delivery Program 2013-17, draft 2015-16 Operational Plan and Fees & Charges have been developed to reflect the priorities and direction established in the IPR corporate documents. The Delivery Program reflects Council’s commitment to effective service delivery and fiscal responsibility whilst managing the growth in step with the community’s outcomes for the City captured in the Community Plan.

 

The 2015-16 Operational Plan and Budget reflect the focus on efficient service delivery, planned management of growth and a desire to continue progress on the priorities of more local jobs and making sure that we have the services and infrastructure that we need.

 

It is proposed to place the amendment to the Community Plan and revised Delivery Program (incorporating the draft one-year Operational Plan for 2015-16 and draft Fees and Charges 2015-16) on public exhibition for community comment. It is recommended that Council endorse public exhibition of the draft corporate planning documents, as outlined in this report.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Exhibition of the Revised Delivery Program 2013-17 (incorporating the 2015-16 Operational Plan and Fees and Charges) be received.

2.    In accordance with the Local Government Act 1993 and Local Government (General) Regulation 2005, Council endorse for public exhibition of the amendment proposed to the Community Plan, the revised Delivery Program 2013-17 (incorporating the draft Operational Plan for 2015-16 and draft Fees and Charges 2015-16), including any amendments made at tonight’s meeting

3.    In accordance with the Local Government Act 1993 and Local Government (General) Regulation 2005, the amendment to the Community Plan and revised Delivery Program 2013-17 (incorporating the Operational Plan for 2015-16 and draft Fees and Charges 2015-16) be placed on public exhibition for 28 days commencing on Monday 4 May 2015 and closing on Tuesday 2 June 2015,

4.    The public exhibition arrangements are implemented as detailed in this report, and submissions from the community are invited.

 

 

ATTACHMENTS/APPENDICES

1.  

Draft 2015-16 Fees & Charges

75 Pages

Attachments Included

2.  

Draft 2015-16 Operational Plan

116 Pages

Attachments Included

  


Ordinary Meeting                                                                                                   27 April 2015

 

 

 

13

Tender Reference 14/15-20 Provision of Banking Services   

 

Compiled by:               Dana Daghero, Business Support Accountant

Authorised by:            Andrew Moore, Financial Services Manager  

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

      

 

Executive Summary

The tender RFT 14/15-20 Provision of Banking Services was advertised in the Western Weekender on Friday 27 February 2015 and Sydney Morning Herald on Tuesday 24 February 2015. The tender closed on Monday 23 March 2015.

 

The report advises Council of the outcome of the tender process and recommends that the tender from Commonwealth Bank of Australia be accepted for the transactional banking component of the tender outlined in the RFT 14/15-20 Provision of Banking Services.  Additionally, the report recommends that Westpac Banking Corporation be accepted for the Purchase Card component of the tender.

 

Background

Council called for expressions of interest from suitable financial institutions for the provision of banking services for the period 1 July 2015 to 30 June 2021.

 

Tender Evaluation Process

The Tender Evaluation Committee consisted of Dana Daghero – Business Support Accountant, Laura Schuil – Supply Officer Contracts, Dana Reid – Rates Officer Financial and chaired by Andrew Moore – Financial Services Manager. The evaluation criteria advertised and used in assessing the tenders received included the following:

 

•        Business References

•        Demonstrated Ability

•        Works Method and Program

•        Financials

•        Employment Policies (Apprenticeships)

•        Quality Assurance Systems

•        Environmental Management Systems

•        Work Health & Safety

 


 

Initial Tender Review

Transactional Banking

Four tenders were received and the evaluation committee reviewed these tenders and the pricing schedules that were submitted against a basket of our more commonly occurring transactions to ensure that a meaningful comparison for the total service could be made. The estimated annualised cost tendered, as shown below, represents that comparable basket but is not inclusive of all potential transactional banking activities. The full listing of the tenders is detailed below in order of the estimated annualised cost for a basket of Transactional Banking services (ex GST).

 

Company

Tender Price

Company Location

Directors

Australia and New Zealand Banking Group Limited (ANZ)

$215,936.45

833 Collins Street, Docklands VIC 3008

David Gonski AC

Michael Smith OBE

Ilana Atlas

Paula Dwyer

Lee Hsien Young

Graeme Liebelt

Ian Macfarlane AC

John Macfarlane

Commonwealth Bank of Australia (CBA)

$217,818.19

201 Sussex Street Darling Park

Tower 1

Sydney NSW 2000

David Turner

Ian Narev

Sir John Anderson

Shirish Apte

Jane Hemstritch

Sir David Higgins

Launa Inman

Carolyn Kay

Brian Long

Andrew Mohl

Harrison Young

Wendy Stops

Westpac Banking Corporation (Westpac)

$227,378.35

Level 3

275 Kent Street

Sydney NSW 2000

Lindsay Maxstead

Brian Hartzer

Elizabeth Bryan

Ewen Crouch

Alison Deans

Robert Elstone

Peter Hawkins

Peter Marriott

National Australia Bank Limited (NAB)

$227,712.18

Level 18

255 George Street

Sydney NSW 2000

Michael Chaney AO

Andrew Thorburn

David Armstrong

Daniel T Gilbert AM

Peeyush Gupta

Kenneth R Henry AC

Geraldine McBride

Paul J Rizzo

Jillian S Segal AM

John Waller

Anthony K.T. Yuen


 

Purchase Cards

Costs relating to Purchase Cards were evaluated separately from transactional banking due to significant price variations between the four banks (pricing not included in figures in table above) and the different service platforms that available.  Below are details, again annualised based on an estimated usage by the evaluation panel (ex GST).

 

Company

Tender Price

Westpac Banking Corporation (Westpac)

$4,200.00

National Australia Bank Limited (NAB)

$6,451.20

Commonwealth Bank of Australia (CBA)

$10,080.00

Australia and New Zealand Banking Group Limited (ANZ)

$12,375.63

 

 

Evaluation of the Preferred Tender

The expressions were assessed against a matrix, which included typical transaction types and volumes for Council from the previous year. These transactions can be broadly summarised into three categories, traditional banking services, electronic banking services and banking support services. The assessment initially focused upon the ongoing transactional-based cost of services as if Council had an already established relationship with each institution. The one off establishment costs would be included in the review if this initial assessment indicated a change of bankers might be advantageous.

 

Each of the institutions has a long association with Local Government and has a number of councils as clients. These banks have a dedicated Corporate banking team to provide specialised local government advice.

 

Transactional Banking

As indicated by the table above both the ANZ and CBA have very similar pricing structure, with the other two banks NAB and Westpac annual costs are approximately $10,000 more expensive.  As detailed in this section it is recommended that the CBA tender be accepted as it represents the best value for money despite being $1,882 more expensive than the ANZ.

 

Although there were a number of variations between the cost of the different transactional banking services across all tenderers the main difference related to pricing for Bpay, Merchant Service Fees and Securepay agency payments.

 

While the ANZ offer was lower in relation to the CBA offer for Bpay and Merchant Service Fees the CBA offer was still considered very competitive and was preferred over the offers of the NAB and Westpac.

 

In relation to the Securepay Agency pricing the CBA offer was the most competitive.

 

Following the assessment of tenders for transactional banking, the tender from the CBA  was considered by the Tender Evaluation Committee to be providing the highest value for money when considering the effectiveness assessment and pricing.

 

The CBA has provided Council’s banking services for the past fourteen years and Council has established a strong working relationship with the Bank. The Bank has been quick to respond to any problem encountered or any questions asked of them. The CBA have a very strong Local Government support structure and understanding of the requirements of Local Government generally. Whilst the ANZ pricing was the most competitive of the four Banks and have a number of Local Government customers, the experience with councils has been smaller councils.

 

The Tender submitted by ANZ was slightly lower for the aggregated pricing component than the CBA however after allowing for future cost escalation factors included in the offers from ANZ and CBA, the estimated costs of change over including resources required when changing to a new provider, staff training, cost of implementation, the tender provided by the CBA provides the lowest overall cost to Council over the 6 years of the contract.

 

The recommended tenderer, CBA was selected for transactional banking based on their;-

 

1)      Compliance with the tender evaluation criteria;

2)      Demonstrated ability to meet Council’s requirements;

3)      Competitive price for the services offered; and

4)      Good service provided of the previous three contract periods.

 

 

Purchase Cards

In comparing purchase cards for all four banks, the following factors were considered:

1)      Establishment costs;

2)      Compliance with the tender evaluation criteria;

3)      Ability to meet Council’s requirements including providing an expense management system (EMS); and

4)      Competitive price for the services offered

 

All tenders offered services that were considered to fully comply with Council’s requirements.  The overall estimated annualise cost for the CBA and ANZ offers was higher than that of Westpac and the NAB and were therefore not further considered.  The remaining two banks Westpac and NAB (current card provider) complied with the requirements in the tender document, including providing a comprehensive EMS.  Given the similarities of the systems and process offered by both Westpac and the NAB the preferred tenderer, Westpac, has been determined on price.

 

Financial Services Manager’s Comment

 

The offers by the recommended tenderers for transactional banking (CBA) and Purchase Cards (Westpac) can be accommodated with the operational budget included in the Operational Plan for these services.

 

Tender Advisory Group (TAG) Comment

The Tender Advisory Group (TAG) consisting of the Chief Governance Officer, Stephen Britten and the Senior Governance Officer, Glenn Schuil met to consider the tender for the provision of banking services. The TAG supports the process and the recommendations contained within the Report.

 

Conclusion

The Tender Evaluation Committee is of the opinion that the Commonwealth Bank of Australia has provided the most advantageous tender and it is recommended that Council renew its banking relationship with them for the partial scope of works been Transactional Banking for the period 1 July 2015 to 30 June 2021, for a contract sum of $217,818.19 ex GST.  It is also recommended that the remaining scope of works of purchase and corporate cards be awarded to Westpac due to the competitiveness of pricing.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference 14/15-20 Provision of Banking Services be received.

2.    The Council accept the tender from the Commonwealth Bank of Australia to provide Transactional banking services to Council for the period 1 July 2015 to 30 June 2021

3.    The Council accept the tender from Westpac Banking Corporation to provide purchase card services for the period 1 July 2015 to 30 June 2021.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                                   27 April 2015

 

 

 

14

Summary of Investments and Banking as at 1 March 2015 to 31 March 2015   

 

Compiled by:               Sue Kane, Financial Services Secretary

Authorised by:            Vicki O’Kelly, Executive Manager - Corporate  

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

      

 

Executive Summary

The purpose of this report is to provide a summary of investments for the period 1 March 2015 to 31 March 2015, a reconciliation of invested funds at 31 March 2015 and the Agency Collection Methods as at 31 March 2015.

 

The investment returns for the period are:

·    Council portfolio current yield                          3.27%

·    90 day Bank Bill Swap rate                              2.28%

·    Floating Rate Notes (return for the period)     3.71%

 

The report recommends that the information contained in the report be received.

Background

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

 

2.   Council’s Cash Book and Bank Statements have been reconciled as at 31 March 2015.

Vicki O'kellyh

Vicki O’Kelly

Responsible Accounting Officer

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Summary of Investments and Banking as at 1 March 2015 to 31 March 2015 be received.

 

2.    The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 March 2015 to 31 March 2015 be noted and accepted.

3.    The graphical investment analysis as at 31 March 2015 be noted.

4.    The Agency Collection Methods as at 31 March 2015 be noted.

 

 

ATTACHMENTS/APPENDICES

1.  

Summary of Investments

6 Pages

Appendix

2.  

Agency Collcetion Methods

1 Page

Appendix

  


Ordinary Meeting                                                                                                                27 April 2015

Appendix 1 - Summary of Investments

 

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Ordinary Meeting                                                                                                                27 April 2015

Appendix 2 - Agency Collcetion Methods

 

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Urgent Reports

 

DELIVERY PROGRAM REPORTS

 

CONTENTS

 

Item                                                                                                                                                Page

 

15      Proposed Closure of Old Ferry Road                                                                              86

 

 

 



Ordinary Meeting - Urgent Report                                                                      27 April 2015

 

 

 

15

Proposed Closure of Old Ferry Road   

 

Compiled by:               Colin Cordrey, Property Co-ordinator

Authorised by:            Chris Moulang, Property Development Manager  

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's property portfolio

      

 

Executive Summary

The purpose of this report is to seek a Council resolution to permanently close part of Old Ferry Road, Penrith, classify the road as Operational and affix the Common Seal of Penrith City Council to all necessary plans and documentation to effect registration and issue of title to the land in the name of Penrith City Council.

 

Council resolved at its meeting on 26 August, 2013 to permanently close Weir Road and part of Old Ferry Road, Penrith in conjunction with land transactions to facilitate the Nepean River Green Bridge project. The construction of the bridge is being managed by Roads and Maritime Services and Council is involved in various land transactions to facilitate the construction project.

 

The closure of Weir Road is now advanced however, due to changes in the location of the bridge take off point, the area of Old Ferry Road to be closed has changed since consultation was undertaken.

 

It is now proposed to undertake consultation with a revised plan of the closure proposal and proceed with the closure of Old Ferry Road in accordance with the revised plan.

 

Upon closure, the land is recommended to be classified as Operational to provide maximum flexibility for further transactions.

Background

The Nepean Green Bridge is a Roads and Maritime Services (RMS) construction project and of considerable significance to Penrith.

 

Council resolved at its meeting on 26 August, 2013 to permanently close Weir Road and part of Old Ferry Road, Penrith in conjunction with land transactions to facilitate the Nepean River Green Bridge project. The construction of the bridge is being managed by Roads and Maritime Services and Council is involved in various land transactions to facilitate the construction project.

 

The project involves the use of Council and private lands, some transferring of land between the parties may be required to finalise an equitable outcome. Council is co-operating with the RMS and the private owner of the land(s) affected.

 

The part of Old Ferry Road proposed to be closed actually constitutes the Gabion wall/embankment which was constructed by Council in the late 1970’s to stabilise the river bank. It is therefore not used as a road. It is not anticipated that any services are contained within or over the subject land.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Proposed Closure of Old Ferry Road be received.

2.    Consultation commence with adjoining owners and service authorities/utilities providers to permanently close that part of Old Ferry Road identified on the attached plan.

3.    If no objections are received, Council seek approval from NSW Trade & Investment Crown Lands to permanently close that part of Old Ferry Road

4.    Council proceed to identify the land by survey and register a Deposited Plan with Land & Property Information for title to the land to issue

5.    Upon permanent closure of the part of Old Ferry Road, the land be classified as Operational.

6.    The Common Seal of Penrith City Council be affixed to all necessary plans and documentation to effect registration of the survey plan with Land & Property information and the issue of title to the subject land in the name of Penrith City Council.

 

 

ATTACHMENTS/APPENDICES

1.  

Closure of Old Ferry Road

1 Page

Appendix

  


Ordinary Meeting                                                                                                                27 April 2015

Appendix 1 - Closure of Old Ferry Road

 

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Committee of the Whole

 

DELIVERY PROGRAM REPORTS

 

CONTENTS

 

Pecuniary Interests

 

Other Interests

 

Monday April 27 2015

 

Item                                                                                                                                       Page

 

1        Presence of the Public                                                                                                       1

 

2        Commercial Matter - Council Property - Leasing of Suite 109 at Community Connections, 114-116 Henry Street Penrith to Lifeline Macarthur                                                                 2

 

3        Commercial Matter - Council Property - Lease of Shop 1 at Gaymark Place to Amanda Perreau & Matthew Vella on a 3 year term                                                                                      2

 

4        Commercial Matter - Closure and Sale of Part of Strathdon Road, Emu Heights            2

 

5        Commercial Matter - Permanent Closure and Sale of Maurice Lane, St Clair                 2

 

 

 

 

 

 


Ordinary Meeting                                                                                                   27 April 2015

A Leading City

 

 

1        Presence of the Public

 

Everyone is entitled to attend a meeting of the Council and those of its Committees of which all members are Councillors, except as provided by Section 10 of the Local Government Act, 1993.

A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

 

(a)          the discussion of any of the matters listed below; or

(b)          the receipt or discussion of any of the information so listed.

The matters and information are the following:

 

(a)          personnel matters concerning particular individuals;

(b)          the personal hardship of any resident or ratepayers;

(c)          information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business;

(d)          commercial information of a confidential nature that would, if disclosed:

·         prejudice the commercial position of the person who supplied it; or

 

·         confer a commercial advantage on a competitor of the Council; or

 

·         reveal a trade secret.

 

(e)          information that would, if disclosed, prejudice the maintenance of the law;

(f)           matters affecting the security of the Council, Councillors, Council staff or Council property;

(g)        advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

The grounds on which part of a meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting.

The grounds must specify the following:

(a)          the relevant provision of section 10A(2);

(b)          the matter that is to be discussed during the closed part of the meeting;

(c)          the reasons why the part of the meeting is being closed, including (if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which discussion of the matter in open meeting would be, on balance, contrary to the public interest.

Members of the public may make representations at a Council or Committee Meeting as to whether a part of a meeting should be closed to the public

The process which should be followed is:

 

·         a motion, based on the recommendation below, is moved and seconded

·         the Chairperson then asks if any member/s of the public would like to make representations as to whether a part of the meeting is closed to the public

·         if a member/s of the public wish to make representations, the Chairperson invites them to speak before the Committee makes its decision on whether to close the part of the meeting or not to the public.

·         if no member/s of the public wish to make representations the Chairperson can then put the motion to close the meeting to the public.

The first action is for a motion to be moved and seconded based on the recommendation below.

 

RECOMMENDATION

 

That:

 

Outcome 7

 

2        Commercial Matter - Council Property - Leasing of Suite 109 at Community Connections, 114-116 Henry Street Penrith to Lifeline Macarthur 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Commercial Matter - Council Property - Lease of Shop 1 at Gaymark Place to Amanda Perreau & Ma