Council_Mark_POS_RGB

22 July 2015

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 27 July 2015 at 7:30PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 29 June 2015.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

6.           MAYORAL MINUTES

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Penrith Community Safety Partnership Meeting - 3 June 2015.

Access Committee Meeting - 10 June 2015.

Local Traffic Committee Meeting - 6 July 2015.

Policy Review Committee Meeting - 13 July 2015.

 

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 27 July 2015

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

ADVANCE AUSTRALIA FAIR

 

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

Beneath our radiant Southern Cross

We’ll toil with hearts and hands;

To make this Commonwealth of ours

Renowned of all the lands;

For those who’ve come across the seas

We’ve boundless plains to share;

With courage let us all combine

To Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 



Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


 

Council Chambers

Seating Arrangements


For members of the public addressing the meeting


 

 

 

Lectern


 

 

Executive Managers


 

 

 

Assistant General Manager Craig Butler



Assistant General Manager Barry Husking


General Manager
Alan Stoneham
His Worship the Mayor Councillor Ross Fowler OAM


Senior Governance Officer Glenn Schuil






Minute Clerk

MediaClr Marcus Cornish

North Ward

 

Clr Bernard Bratusa

South Ward

 

 

Clr Tricia Hitchen

East Ward

 

 

Clr Ben Goldfinch

South Ward

 

 

Clr Mark Davies

South Ward

 

 

Clr Jim Aitken OAM

Public GallerySouth Ward

 

 

Clr Kevin Crameri OAM

North Ward

 

 

Clr Maurice Girotto

East Ward

Clr Jackie Greenow OAM

East Ward

 

Clr Michelle Tormey

North Ward

 

Clr Karen McKeown

South Ward

 

Clr John Thain

North Ward

 

Clr Greg Davies

East Ward

 

Clr Prue Car MP

ManagersEast Ward

 

 

Executive Managers


 


Council_Mark_POS_RGB2015 MEETING CALENDAR

January 2015 - December 2015

(adopted by Council on 24/11/14 and amended by Council on 25/5/15)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.30pm

 

2

 

 

 

 

 

 

 

21^ü

(7.00pm)

 

 

14

(7.00pm)

 

23@

23

27v

25#

29*

27

24@

28

26

23#+

 

Policy Review Committee

7.00pm

 

 

 

20

11

22

13

10

14

19

9

7

 

9

9

 

 

 

 

 

 

 

 

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2013-2014 Annual Statements are presented

 

Meeting at which any comments on the 2013-2014 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact the Senior Governance Officer, Glenn Schuil.

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 29 JUNE 2015 AT 7:37PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Ross Fowler OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Greg Davies and Councillors Jim Aitken OAM, Bernard Bratusa, Kevin Crameri OAM, Marcus Cornish, Mark Davies, Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM, Tricia Hitchen, Karen McKeown, John Thain and Michelle Tormey.

 

 

APOLOGIES

151  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Karen McKeown that an apology be received from Councillor Prue Car MP.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 25 May 2015

152  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jim Aitken OAM that the minutes of the Ordinary Meeting of 25 May 2015 be confirmed.

 

CONFIRMATION OF MINUTES - Extraordinary Council Meeting - 9 June 2015

153  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies that the minutes of the Extraordinary Council Meeting of 9 June 2015 be confirmed.

 

DECLARATIONS OF INTEREST

Councillor Mark Davies declared a Pecuniary Interest in Item 5 - Development Application DA15/0161 Rural Shed Lot 68 DP 846098 (No.4) Cabernet Circuit, Orchard Hills as the applicant’s wife works in the Office of his wife, the Member for Mulgoa.  Councillor Mark Davies stated that he would not take part in the debate and would leave the Chamber during consideration of this item.

 

Councillor Jackie Greenow OAM declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 6 - RFT14/15-25 Mechanical Services Upgrade for the Joan Sutherland Performing Arts Centre as she is a Director on the Board of the Joan Sutherland Performing Arts Centre.


 

 

Councillor Karen McKeown declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 6 - RFT14/15-25 Mechanical Services Upgrade for the Joan Sutherland Performing Arts Centre as she is a Director on the Board of the Joan Sutherland Performing Arts Centre.

 

SUSPENSION OF STANDING ORDERS

154  RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Marcus Cornish that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:42pm.

 

 

Antonio Maltese

 

Item 5 – Development Application DA15/0161 Rural Shed Lot 68 DP 846098 (No. 4) Cabernet Circuit, Orchard Hills

 

Mr Maltese, the applicant, spoke in support of the development.  Mr Maltese stated that he had attended a mediation regarding amendments to the development application and that an amendment to the location of the shed had been agreed upon by himself and Council officers.  Mr Maltese added that the landscaping he will provide will soften the visual impact of the shed when viewed from the next door property.  Mr Maltese concluded  by stating that he believed a precedent had already been set for the erection of similar sheds on other properties in the area.

 

 Albert Kuipers

 

Item 5 – Development Application DA15/0161 Rural Shed Lot 68 DP 846098 (No. 4) Cabernet Circuit, Orchard Hills

 

Mr Kuipers, an affected resident, spoke in opposition to the location of the proposed shed, and tabled photos of the proposed shed’s location taken from his home on the next door property.  Mr Kuipers stated that the height of the wall of the shed would obstruct views of the skyline from his home.  Mr Kuipers added that the subject property is approximately one metre higher than his property and that he considers the distance from the location of the proposed shed to his home to be as close as 15 metres.

 

 

RESUMPTION OF STANDING ORDERS

155  RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Michelle Tormey that Standing Orders be resumed, the time being 8:06pm.

 

 

Mayoral Minutes

 

1        Locals recognised in Queen's Birthday Honours

Councillor Greg Davies spoke in support of the Mayoral Minute.                                                

156  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies that the Mayoral Minute on Locals recognised in Queen's Birthday Honours be received.

 

 

Reports of Committees

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 1 June 2015                                                                                                                                     

157  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Ben Goldfinch  that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 1 June, 2015, be adopted, with the exception of Item 12 - Billington Place car park, Emu Plains - Changes to parking restrictions, with Item 12 to be deferred for consideration at a Councillor Briefing before being reconsidered by the Local Traffic Committee.

 

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 22 June 2015                                                                                                                                     

158  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Karen McKeown that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 22 June, 2015 be adopted.

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 1 - We can work close to home

 

2        Tender  Reference  14/15-23  Provision  of  Ground  and  Lawn Maintenance Services    

159  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jackie Greenow OAM

That:

1.    The information contained in the report on Tender  Reference  14/15-23  Provision  of  Ground  and  Lawn Maintenance Services be received.

2.    The tender from Star Property Maintenance NSW Pty Ltd for the sum of $66,480 be accepted for the provision of Child Care Ground and Lawn Maintenance Services on an ‘as required basis’ for a period of three years (3) with an option to extend for a further two (2) x one (1) year periods, by mutual agreement and subject to satisfactory performance.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

 

1        National Growth Areas Alliance Update                                                                        

160  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Jim Aitken OAM that the information contained in the report on National Growth Areas Alliance Update be received.

 

 


 

 

 

3        Children’s Services Department Federal Funding Grant – Children and Parenting Strategy                                                                                                                              

161  RESOLVED on the MOTION of Councillor Michelle Tormey seconded Councillor Jackie Greenow OAM

That:

1.    The information contained in the report on Children’s Services Department Federal Funding Grant – Children and Parenting Strategy be received.

2.    The Minister for Social Services, the Hon Scott Morrison MP, be thanked for the funding.

 

3.    Children’s Services staff and management involved in the current Children’s Services Child Care Links program be thanked for the positive outcomes achieved over the last ten years.

4.     The Member for Lindsay, Ms Fiona Scott MP, be thanked for her efforts in securing this funding.

 

4        Penrith Business Alliance                                                                                                

162  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor John Thain

That:

1.    The information contained in the report on Penrith Business Alliance be received.

2.    Council advise the Penrith Business Alliance of its decision to pursue an alternative framework for economic development and that Council funding of the PBA will cease after 30 June 2015.

3.    Council endorses that the PBA funding is re-allocated to Council’s Economic Development Strategy.

4.    The Penrith Business Alliance and its members be appropriately recognised and thanked for their work.

5.    An urgent report be brought to Council outlining an implementation plan, including funding, for the City’s Economic Development Strategy.

 

 

Outcome 2 - We plan for our future growth

 

Having previously declared a Pecuniary Interest in Item 5, Councillor Mark Davies left the meeting, the time being 8:38pm.

 

5        Development Application DA15/0161 Rural Shed Lot 68 DP 846098 (No.4) Cabernet Circuit, Orchard Hills Applicant: Antonio Maltese;  Owner: ~Antonio and Angela Maltese                                                                                                                                             

A MOTION was moved by Councillor Jim Aitken OAM seconded Councillor Marcus Cornish that consideration of this item be deferred pending an onsite inspection by Councillors. 

 

163  An AMENDMENT was moved by Councillor John Thain seconded Councillor Ben Goldfinch

That:

1.    The information contained in the report on Development Application DA15/0161 Rural Shed Lot 68 DP 846098 (No.4) Cabernet Circuit, Orchard Hills be received.

2.    DA15/0161 for a rural shed at 4 Cabernet Circuit, Orchard Hills, be approved subject to the following conditions:

                             Standard Conditions:

                             A001 – Approved plans

                             A008 – Works to BCA requirements

                             A019 – Occupation Certificate

                             A020 – Use of Building

                             A046 – Obtain Construction Certificate before commencement of works

                             D001 – Implement Approved Sediment and Erosion Control Measures

                             D007 – Filling of Land

                             D009 – Covering of Waste Storage Area

                             E001 – BCA compliance

                             H001 – Stamped plans and erection of site notice

                             H030 – Roof finishes (rural property)

                             H041 – Hours of work

                             K016 – Stormwater

                             K026 – Stabilised access

                             L008 – Tree Preservation Order

                             L012 – Retain existing landscaping

                             P002 – Fees associated with Council land

                             Q01F – Notice of Commencement and Appointment of PCA

  Q05F – Occupation Certificate

  ASpecial – The ridge height of the rural shed shall not exceed the ridge                             height of the dwelling.

  LSpecial -  Additional landscaping shall be provided along the southern                    side of the rural shed and extend a minimum 5.0m beyond the             front setback of the shed. Landscaping shall consist of native                    trees and shrubs planted at minimum height of 1.5m and shall               be capable of attaining a minimum height of 2.5m at maturity.

 

The AMENDMENT was PUT.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

 

 

For

Against

 

Councillor Greg Davies

Councillor Kevin Crameri OAM

Councillor John Thain

Councillor Jim Aitken OAM

Councillor Karen McKeown

Councillor Marcus Cornish

Councillor Michelle Tormey

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                       

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Ross Fowler OAM

 

 

The AMENDMENT then BECAME the SUBSTANTIVE MOTION.

The MOTION was PUT.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Greg Davies

Councillor Kevin Crameri OAM

Councillor John Thain

Councillor Jim Aitken OAM

Councillor Karen McKeown

Councillor Marcus Cornish

Councillor Michelle Tormey

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                       

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Ross Fowler OAM

 

 

THE MOTION was CARRIED.

 

Outcome 4 - We have safe, vibrant places

 

Councillor Mark Davies returned to the meeting, the time being 8:44pm.

 

6        RFT14/15-25 Mechanical Services Upgrade for the Joan Sutherland Performing Arts Centre                                                                                                                                 

164  A MOTION  was moved by Councillor Mark Davies seconded Councillor Marcus Cornish that this matter be deferred to a Councillor Briefing.

165  An AMENDMENT was moved by Councillor Greg Davies seconded Councillor Jim Aitken OAM

That:

1.    The information contained in the report on RFT14/15-25 Mechanical Services Upgrade for the Joan Sutherland Performing Arts Centre be received.

2.    That the tender from HSA Services Pty Ltd T/As HVAC SYSTEMS be accepted for Stages 1 - JSPAC and Civic Centre Works including BMS, Stage 2 - JSPAC Borland Foyer Works (Western Foyer), Stage 3 - JSPAC East and West Lobby Works (Northern Foyer) and Stage 4 – JSPAC Q Theatre Works for the total lump sum of $1,335,200 exc GST.

 

The AMENDMENT was PUT.

The AMENDMENT was CARRIED and on becoming the SUBSTANTIVE MOTION was also CARRIED.

 

 

7        Metropolitan Greenspace Program: Placement of Common Seal to accept funding         

166  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Bernard Bratusa

That:

1.    The information contained in the report on Metropolitan Greenspace Program: Placement of Common Seal to accept funding be received

2.    Council endorse the Common Seal of the Council of the City of Penrith be placed on the Deed to accept funding for the Metropolitan Greenspace Program’s 2014 round of funding for the ‘Our River – Path, Play and Planning’ project.

 

 

Outcome 6 - We're healthy and share strong community spirit

 

8        RFT 14/15-12 Request for Tender for the Provision of a Library Management System     

167  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jim Aitken OAM

That:

1.    The information contained in the report on RFT 14/15-12 Request for Tender for the Provision of a Library Management System be received.

2.    The tender from Civica Pty. Ltd. be accepted at a price of $397,500 (ex GST) to be paid over a period of five years ($79,500 per annum).

 

 


 

 

9        National Stronger Regions Fund - Round 2                                                                  

168  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jim Aitken OAM

That:

1.    The information contained in the report on National Stronger Regions Fund - Round 2 be received.

2.    Council endorse an application to Round 2 of the NSRF to redevelop the South Creek Sporting Precinct, seeking a grant of $10m under the fund.

 

 

Outcome 7 - We have confidence in our Council

 

10      Proposed Permanent Closure of Part Horace Street, Cranebrook and Part Francis Street, Cambridge Park                                                                                                                 

169  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies

That:

1.    The information contained in the report on Proposed Permanent Closure of Part Horace Street, Cranebrook and Part Francis Street, Cambridge Park be received.

2.    Council approve submitting road closures applications over part of Horace Street, Cranebrook and part Francis Street, Cambridge Park to NSW Trade & Investment Crown Lands as outlined in the report.

3.    A further report be submitted to Council seeking Council resolution for permanent road closure of part Horace Street, Cranebrook and part Francis Street, Cambridge Park following advertising and approval from NSW Trade & Investment Crown Lands.

4.    The subject road closure lands be classified as Operational and consolidated with adjoining Council land following the permanent road closure of part Horace Street, Cranebrook and part Francis Street, Cambridge Park.

 

 

12      2014-15 Borrowing Program                                                                                            

170  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies

That:

1.    The information contained in the report on 2014-15 Borrowing Program be received.

2.    Council be advised that ANZ was the successful lender for the 2014-2015 borrowings.

 

 


 

 

17      Summary of Investments and Banking for Period of 1 May 2015 to 31 May 2015    

171  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies that the information contained in the report on Summary of Investments and Banking for Period of 1 May 2015 to 31 May 2015 be received.

 

11      Proposed Acquisition of Easement for Transport for NSW 66kv Aerial Cables over Council Car Park at Emu Plains Station in connection with Nepean Green Bridge Project                                                                                                                                             

172  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Ben Goldfinch

That:

1.    The information contained in the report on Proposed Acquisition of Easement for Transport for NSW 66kv Aerial Cables over Council Car Park at Emu Plains Station in connection with Nepean Green Bridge Project be received

2.    Council accept the nominal amount of $1 as compensation for the creation of the easement over Council’s land.

 

3.    RMS bear any incidental costs incurred by Council in relation to the project.

 

4.    The Common Seal of Penrith City Council be affixed to all necessary documentation to create the easement benefitting TfNSW over Council’s land.

 

13      Adoption of Council's 2015-16 Operational Plan & Fees and Charges, including amendments to the Community Plan and Delivery Program 2013-17                        

173  RESOLVED on the MOTION of Councillor Michelle Tormey seconded Councillor Mark Davies

That:

1.    The information contained in the report on Adoption of Council's 2015-16 Operational Plan & Fees and Charges, including amendments to the Community Plan and Delivery Program 2013-17 be received.

2.    In accordance with the Local Government Act 1993 under section 405, Council adopt the revised 2015-16 Operational Plan and draft Fees and Charges, including any amendments made at tonight’s meeting.

3.    Council adopt the amendment to the Community Plan and changes recommended to Council’s Delivery Program 2013-17.

4.    Those who made submissions be advised of Council’s decision and thanked for their contribution.

Councillors Kevin Crameri OAM, Jim Aitken OAM and Marcus Cornish requested that their names be recorded as having voted against the Motion.

 

 

14      Making of the Rate                                                                                                            

174  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies

That:

1.    The information contained in the report on Making of the Rate be received.

2.    Ordinary Rate - Council make its Residential, Business and Farmland rates for 2015-16 in accordance with Section 535 of the Local Government Act 1993 such rate to be as follows:

 

Residential

Minimum Amount

$864.20

 

Ad Valorem

0.45470 Cents in the Dollar

 

Farmland

Minimum Amount

$864.20

 

Ad Valorem

0.22735 Cents in the Dollar

 

Business

Minimum Amount

$1,105.80

 

Ad Valorem

0.79190 Cents in the Dollar

 

Business subcategory – Penrith CBD

Minimum Amount

$1,105.80

Ad Valorem

0.89900 Cents in the Dollar

 

 

 

Business subcategory – St Marys Town Centre

Minimum Amount

$1,105.80

Ad Valorem

1.21800 Cents in the Dollar

 

3.    Stormwater Charges

                   Council make its Stormwater Management Service charge to be applied on all urban residential and urban business land as outlined below. This is in accordance with Council’s Policy outlined in the 2015-16 Operational Plan and Fees & Charges (except land which is exempt from the Stormwater Management Services charge as outlined in Section 496A of the Local Government Act 1993).

 

                   For the 2015-16 year, the charges will be:

Residential non-strata properties

$25 per annum

Residential strata properties

$12.50 per annum

Urban business properties

$22.80 plus an additional $22.80 for each 350 square metres or part of 350 square metres by which the area of the parcel of land exceeds 350 square metres.

 

4.    Domestic Waste Charges

                   Council make its Domestic Waste Service charge to be applied to each parcel of rateable land for which the service is available, including vacant land, in accordance with Section 496 of the Local Government Act 1993. The charges will be at the amounts specified in the 2015-16 Operational Plan and 2015-16 Fees & Charges.

 

5.    Effluent Charges

                   Council make its annual charge for effluent removal services to be applied to each residential occupancy with a single or shared pump out septic tank system at the rates specified in the 2015-16 Operational Plan and 2015-16 Fees & Charges. Additional pump-out services are subject to an additional charge at the amounts specified in the 2015-16 Operational Plan and 2015-16 Fees & Charges.

 

6.    Interest

       For the purpose of calculating the interest on overdue rates and charges in accordance with Section 566(3) of the Local Government Act 1993, Council make the interest charge of 8.5% per annum for 2015-16.

 

7.    Pension Rebate

In addition to the mandatory pensioner rebate under the Local Government Act, 1993, Council will provide a voluntary rebate under Section 582 of the Local Government Act 1993. The voluntary rebate will be equivalent to the annual stormwater charge applicable to the property. Pro-rata calculations will be applied to rebates that start or cease within the financial year according to Sections 575 and 584 of the Local Government Act 1993.

8.    Service of Rate Notices

       The General Manager be and is hereby authorised, to prepare and serve Rates and Charges Notices for and on behalf of Council.

 

Councillors Kevin Crameri OAM, Jim Aitken OAM and Marcus Cornish requested that their names be recorded as having voted against the Motion.

 

 

15      NSW Electricity Infrastructure

Councillors John Thain and Karen McKeown left the meeting, the time being 9:19pm.

Councillor Karen McKeown returned to the meeting, the time being 9:21pm.

Councillors Maurice Girotto and Tricia Hitchen left the meeting, the time being 9:21pm.

Councillor Bernard Bratusa left the meeting, the time being 9:22pm.

Councillor Bernard Bratusa returned to the meeting, the time being 9:23pm.

Councillor Jackie Greenow OAM left the meeting, the time being 9:23pm.

Councillor Tricia Hitchen returned to the meeting, the time being 9:23pm.

Councillor Maurice Girotto returned to the meeting, the time being 9:24pm.

Councillor Jackie Greenow OAM returned to the meeting, the time being 9:25pm.

175  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Maurice Girotto that an extension of time be granted to enable Councillor Kevin Crameri OAM to complete his address, the time being 9:25pm.

 

176  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies that the information contained in the report on NSW Electricity Infrastructure be received.

 

 

 

 

 

 

 

 

16      Membership of the Penrith CBD Corporation Board                                                   

177  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Greg Davies

That:

1.    The information contained in the report on Membership of the Penrith CBD Corporation Board be received.

2.    Council appoint Councillor Tricia Hitchen to represent Penrith City Council on the Penrith CBD Corporation Board.

 

 

REQUESTS FOR REPORTS AND MEMORANDUMS and URGENT BUSINESS

 

UB 1           Personnel Matter       

Councillor Bernard Bratusa requested that a matter be referred to Committee of the Whole as it refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

UB 2           Commercial Matter    

Councillor John Thain requested that a matter be referred to Committee of the Whole as it refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

UB 3           Vanuatu Cricket Team        

Councillor Bernard Bratusa requested that an amount of $2,000 from each Ward’s voted works (totalling $6,000) be allocated to assist with travel and accommodation costs for the Vanuatu Cricket Team while they are touring in the Penrith area.

178  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Karen McKeown that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

 

179  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Karen McKeown that an amount of $2,000 from each Ward’s voted works (totalling $6,000) be allocated to assist with travel and accommodation costs for the Vanuatu Cricket Team while they are touring in the Penrith area.

 


RR 1           Lease between Penrith City Council and Nepean District Tennis   Association       

Councillor Bernard Bratusa requested a memo reply to all Councillors providing an update on the status of the lease between Penrith City Council and Nepean District Tennis Association of Woodriff Gardens Tennis Complex. 

 


 

 

RR 2           Fernhill Picnic Races

Councillor Bernard Bratusa requested a report to a Councillor Briefing outlining assistance Council has provided to the proponents of the Fernhill Picnic Races and that the report outline Council’s role in ensuring the event continues to be staged in future years.

 

RR 3           Code of Meeting Practice - Consumption of Alcohol    

Councillor Marcus Cornish requested a report to Council regarding the consumption of alcohol by Councillors and Council officers prior to public meetings where voting takes place, being all Ordinary Meetings and Policy Review Committee Meetings.  Councillor Marcus Cornish also requested that a recommendation be included in the report that the Code of Meeting Practice for Penrith City Council include a clause that no alcohol may be consumed by Councillors and Council officers before these meetings.

 

RR 4           Frogmore Road and The Northern Road, Orchard Hills         

Councillor Tricia  Hitchen requested that the Local Traffic Committee investigate the possibility of providing a left hand turning lane from Frogmore Road onto the Northern Road at Orchard Hills, in order to reduce the number of vehicles queueing behind right hand turning vehicles at the intersection.

 

RR 5           Council trees in High Street, Penrith   

Councillor Jim Aitken OAM requested a memo reply to all Councillors advising on measures taken by Council officers to clean up leaves shed by Council trees in High Street, from shop awnings and if possible the trees be replaced with a more suitable type that does not shed such a large quantity of leaves.

 

UB 4           Personal Matter

Councillor Kevin Crameri OAM  requested that a matter be referred to Committee of the Whole as it refers to the personal hardship of a resident or ratepayer and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

UB 5           Personal Matter

Councillor Kevin Crameri OAM requested that a matter be referred to Committee of the Whole as it refers to the personal hardship of a resident or ratepayer and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

UB 6           Llandilo Rural Fire Service - Provision of Concrete Slab to Park    Tanker      

Councillor Kevin Crameri OAM requested that an amount of $8,000 be allocated from North Ward voted works to the Llandilo Rural Fire Service to provide  a concrete slab to accommodate a fully loaded Category 1 Tanker.

 

180  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

 

 

181  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies that an amount of $8,000 be allocated from North Ward voted works to the Llandilo Rural Fire Service to provide  a concrete slab to accommodate a fully loaded Category 1 Tanker.

 

RR 6           Dumping of Aviation Fuel  

Councillor Kevin Crameri OAM requested a report to Council investigating recent reports of aircraft dumping fuel in air space over Port Phillip Bay and the Blue Mountains.

 

RR 7           Badgerys Creek Airport     

Councillor Kevin Crameri OAM requested a report to Council, following on from his request at Council’s Ordinary Meeting of 2 February 2015, regarding current issues concerning the effects of the proposed airport on properties in St Clair, St Marys and Claremont Meadows which may be under the flight path, and Council’s role in protecting these areas from aircraft noise.

 

Councillors Marcus Cornish and Greg Davies left the meeting at 9:54pm and did not return.

 

 

Committee of the Whole

 

182  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Bernard Bratusa that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 9:54pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor John Thain seconded Councillor Bernard Bratusa that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

Outcome 7

 

2        Commercial Matter - Council Property - Assignment of Lease from Maria Azize to Christopher Psathas over Shop 1 at 225-227 Queen Street, St Marys                       

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Commercial Matter - Maurice Lane, St Clair - Permanent Road Closure and Sale of Land to Adjoining Owners                                                                                                             

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        Commercial Matter - Stormwater Relocation - 12 Carson Lane, St Marys                

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

5        Personnel Matter

 

This matter has been referred to Committee of the Whole as it refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

6        Commercial Matter

 

          This matter has been referred to Committee of the Whole as it refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

7        Personal Matter

         

          This matter has been referred to Committee of the Whole as it refers to the personal hardship of a resident or ratepayer and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

8        Personal Matter

 

          This matter has been referred to Committee of the Whole as it refers to the personal hardship of a resident or ratepayer and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

The meeting resumed at 10:19pm and the General Manager reported that the Committee of the Whole met at 9:54pm on 29 June 2015, the following being present

 

His Worship the Mayor, Councillor Ross Fowler OAM and Councillors Jim Aitken OAM, Bernard Bratusa, Kevin Crameri OAM, Mark Davies, Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM, Tricia Hitchen, Karen McKeown, John Thain and Michelle Tormey.

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 


 

CONFIDENTIAL BUSINESS

 

2        Commercial Matter - Council Property - Assignment of Lease from Maria Azize to Christopher Psathas over Shop 1 at 225-227 Queen Street, St Marys                       

RECOMMENDED on the MOTION of Councillor John Thain seconded Councillor Jackie Greenow OAM

CW2 That:

1.    The information contained in the report on Commercial Matter - Council Property - Assignment of Lease from Maria Azize to Christopher Psathas over Shop 1 at 225-227 Queen Street, St Marys be received.

2.    Council approve the proposed lease assignment request from Maria Azize to Christopher Psathas as outlined in the report.                             

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

 

3        Commercial Matter - Maurice Lane, St Clair - Permanent Road Closure and Sale of Land to Adjoining Owners

Councillor Michelle Tormey left the meeting, the time being 9:56pm.                                         

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Maurice Girotto

CW3 That:

1.    The information contained in the report on Commercial Matter - Maurice Lane, St Clair - Permanent Road Closure and Sale of Land to Adjoining Owners  be received.

2.    Upon permanent closure of the laneway Council sell the land to the interested adjoining owners.

3.    Upon closure the closed road be classified as Operational land.

4.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation to effect closure of Maurice Lane.

5.    The Common Seal of the Council of the City of Penrith be affixed to all necessary transfer documentation to arrange sale of the land.

 

 

4        Commercial Matter - Stormwater Relocation - 12 Carson Lane, St Marys

Councillor Michelle Tormey returned to the meeting, the time being 9:57pm.                            

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Mark Davies

CW4 That:

1.    The information contained in the report on Commercial Matter - Stormwater Relocation - 12 Carson Lane, St Marys be received.

2.    Council accept the payment as detailed within the report as compensation for the use of Council land to facilitate drainage relocation.

 

3.    The Common Seal of Penrith City Council be affixed to any documentation that may be required to complete the transaction.

 

 

5        Personnel Matter       

RECOMMENDED on the MOTION of Councillor Bernard Bratusa seconded Councillor Kevin Crameri OAM

CW5  That the Property Development Advisory Panel be requested to provide strategic advice on all Council owned properties in the Penrith CBD.

 

6        Commercial Matter    

RECOMMENDED on the MOTION of Councillor John Thain seconded Councillor Jim Aitken OAM

CW6  That a memo be provided to all Councillors regarding the surplus Council owned property on Werrington Road, Werrington.

 

7        Personal Matter

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Karen McKeown

CW7  That information be received in relation to a property on the corner of Llandilo Road and Mayo Road, Llandilo.

 

8        Personal Matter

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor John Thain

CW8  That the information provided on DA14/0766 be received and noted.

 

 

 

ADOPTION OF Committee of the Whole

 

183  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Jackie Greenow OAM that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3, CW4, CW5, CW6, CW7 and CW8  be adopted.

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 10:20pm.

 



PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·       Their name;

 

·       Organisation or group they are representing (if applicable);

 

·       Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·       Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·   The interest of the speaker (e.g. affected person, neighbour, applicant,        applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                                

   


Reports of Committees

 

Item                                                                                                                                                Page

 

1        Report and Recommendations of the Penrith Community Safety Partnership Meeting held on 3 June 2015                                                                                                                           1

 

2        Report and Recommendations of the Access Committee Meeting held on 10 June 2015          6

 

3        Report and Recommendations of the Local Traffic Committee Meeting held on 6 July 2015     12

 

4        Report and Recommendations of the Policy Review Committee Meeting held on 13 July 2015                                                                                                                                           27

 

 

 



Ordinary Meeting                                                                                                    27 July 2015

 

REPORT AND RECOMMENDATIONS OF THE
 Penrith Community Safety Partnership MEETING

HELD ON 3 June, 2015

 

 

 

PRESENT

Councillor Karen McKeown, Penrith City Council; Allison Kyriakakis, Penrith City Council; David Burns, Penrith City Council; Erin Davidson, Penrith City Council; Gai Hawthorn, Penrith CBD Corporation; Grant Healey, Penrith Local Area Command; Ian Bridge – Webb, Nepean Blue Mountains Local Area Health District – Needle and Syringe Program; Olivia Kidon, Penrith City Council; Yvonne Perkins, Penrith City Council; Barry Vincent, St Marys Local Area Command; Ken Innes, Glenmore Park Neighbourhood Group; Danielle Corliss, St Marys Local Area Command; Stuart Brooks, University of Western Sydney.

 

APOLOGIES

His Worship the Mayor, Councillor Ross Fowler OAM; Councillor Marcus Cornish; Kevin Cotter, Department of Education – Safety and Security; Murray Halls, Penrith City Council; Gina Field, Penrith Chamber of Commerce; Julie Page, Nepean Blue Mountains Local Area Health District – Needle and Syringe Program; Tracy Leahy, Penrith City Council; Brett McFadden, Penrith Local Area Command; Greg Peters, Penrith Local Area Command.

 

 

CONFIRMATION OF MINUTES - Penrith Community Safety Partnership Meeting - 4 March 2015

The minutes of the Penrith Community Safety Partnership Meeting of 4 March 2015 were confirmed.

 

 

DECLARATIONS OF INTEREST

 

Nil.

 

DELIVERY PROGRAM REPORTS

 

Outcome 4 - We have safe, vibrant places

 

1        Update on the delivery of projects under the Penrith Community Safety Plan 2013-2016

1.   Update on the public spaces CCTV Project – Federal Government Safer Streets Programme

 

Allison Kyriakakis provided an update on the $300,000 funding from the Federal Attorney General’s Department for the installation of CCTV cameras at Queen Street, St Marys, Station Street and High Street, Penrith.

 

At the March meeting it was reported that a Request for Tender for the supply and installation of stand-alone solar powered CCTV cameras was advertised. The pre-tender briefing was held and approximately 50 people attended. A number of technical challenges were identified at the briefing which resulted in the Tender being withdrawn.

 

Advice has since been received that the streetscape improvement project along Queen Street, St Marys will be moving forward with the installation of ‘smart poles’. This will provide an opportunity to coordinate the installation of CCTV cameras on these poles which will provide faster data transmission as there is an opportunity to connect to fibre optic cabling.

 

A request has been sent to the Federal Attorney General’s Department seeking an extension to the timeframes which would allow cameras to be installed in line with the planned ‘smart pole’ installations.

 

2.   Community Safety Information Stall at Jordan Springs

 

Allison advised that Community Safety Staff held two (2) information sessions at Jordan Springs shopping centre in early May following representations from residents regarding anti-social behaviour and crime in the community.

 

Community Safety staff, Mayor, Councillor Ross Fowler OAM and uniformed police attended one or more sessions at the shopping centre on a Thursday evening and Saturday morning to engage with residents, talk about safety concerns and distribute community safety resources.

 

In addition to handing out community safety resources residents were asked to complete a short survey regarding their experience of crime in the community. 56 surveys were completed. 50% of respondents live in Jordan Springs and 86% of all respondents stated that they feel safe or extremely safe in the Jordan Springs community.

 

Allison advised that Community Safety staff have been invited to attend a residents’ information night next week to provide information and talk with residents.

 

3.   Jamison Park Solar Lighting Project

 

Allison Kyriakakis updated the Partnership that contractors have been selected to supply and install solar lighting along a section of footpath near Racecourse Road at Jamison Park, Penrith.

 

The first stage of works will commence at the end of June.

 

Lighting will be controlled by a timer function to activate the space during the winter months as part of the Walk Wise project. The lighting will be installed to avoid light spillage to residents on Racecourse Road.

 

Allison advised that photos should be available at the September meeting of the Partnership on the progress of installation.

 

4.   Stop Domestic Violence Day Poster and Coaster Campaign

 

Allison advised that the Nepean Domestic Violence Network recently distributed posters and drink coasters to local services, local pubs and clubs, retailers, gyms and other locations for the Behind Closed Doors project in support of Stop Domestic Violence Day. Bookmarks were also produced and translated into key community languages.

 

5.   Cranebrook Crime Prevention Through Environmental Design (CPTED Assessment)

 

Olivia Kidon advised that Community Safety staff along with representatives from service providers in the Cranebrook area will be completing a Crime Prevention Through Environmental Design (CPTED) audit in an area of Cranebrook.

 

The area that will be audited on Tuesday 16 June 2015 includes public roads and open spaces along Pendock Road, Sherringham Road and Borrowdale Way, Cranebrook. A day time and night time audit will be completed to assess environmental features that could be improved to enhance public safety.

 

An update will be provided at the next meeting.

 

6.   Warner Youth Education  - Graffiti Education Awareness Program

 

Olivia updated the Partnership that the Warner Youth Education Graffiti Program is still being received well. 28 sessions are scheduled to be delivered in the month of May/June.

 

Olivia reminded Partnership members that if they are interested in viewing a Graffiti Education Program please contact the Community Safety team.

 

7.   Penrith Litter Free Promise

 

Olivia advised that during March the Litter Free Promise was promoted in bus shelters and on the city billboards across the City. The program is also being promoted through local schools.

 

The campaign is about making people aware and to take ownership of the space around them and reduce litter.

 

8.   White Ribbon Day River Walk – 25 November 2015

 

Olivia updated the Partnership that planning for White Ribbon Day is progressing. It will run similarly to last year with a theme around ‘People in Uniform’ to encourage participation from the first responders to domestic and family violence incidents such as local police, ambulance and hospital services. There will be a 3.5km twilight walk starting at 5.30pm from Weir Reserve to Tench Reserve, food stalls, live music and shuttle buses to ferry participants back to their vehicles at the completion of the event.

 

A save the date card is being developed and will be distributed in July to raise awareness of the event.

 

 

RECOMMENDED

That the information contained in the report on Update on the delivery of projects under the Penrith Community Safety Plan 2013 - 2016 be received.

 

 

 

 

Regular Items

 

A)      Penrith Local Area Command Crime Statistics

 

Grant Healey reported that the fires that have been experienced in the Lemongrove area have ceased for the time being. Council’s assistance in the removal of rubbish in the area has helped.

 

Grant provided an overview on the trends of key crime categories:

 

·    Assaults are trending up which could be related to the drug Ice

·    Break and enters (dwellings) are trending down

·    Break and enters (commercial) are trending down

·    Malicious damage is trending down

·    Steal from Motor vehicle is trending up

 

 

B)   St Marys Local Area Command Crime Statistics

 

Barry Vincent reported on key crime areas and trends.

 

·    Steal from motor vehicle continues to be a concern. Residents are leaving their keys in the ignition and other valuable items inside vehicles. Tradespersons are also leaving tools and other equipment in their vehicles and not removing them or securing them.

·    Steal from retail – Over target as service stations, bottle shops etc are reporting all types of theft and minor crime, including minor items such as stealing of drink cans.

·    Operation Tabella has concluded. 330 vehicles were fitted with the one way screws through the program at a recent fitting session.

·    There have been 6-7 fatal accidents in the St Marys Local Area Command.

·    An area of concern is Harold Corr Hall at Werrington. A number of hirers hosting events are having problems requiring police assistance. St Marys police representatives will contact Community Safety Staff to discuss strategies to minimise issues occurring at this location.

 

 

GENERAL BUSINESS

 

GB 1          Bin Fires  

Gai Hawthorn advised that retailers have been experiencing bin fires which has been an ongoing problem of late. Gai asked if the waste contract would be renewed at the end of the month as the Penrith CBD Corporation received news that bins along High Street would be replaced.

 

David Burns advised that the contract is not up for renewal until 2017. However, he will investigate this. Yvonne Perkins advised that Community Safety staff could provide Gai with some ‘Report It Don’t Ignore It’ kits for distribution to the retailers to assist them in reporting the bin fires.

 

 

GB 2          Incident of Anti-Social behaviour in Glenmore Park     

Councillor Karen McKeown noted that she has received representations from residents regarding the incident that occurred at Glenmore Park McDonalds. Councillor Karen McKeown asked if anti-social behaviour is increasing in Glenmore Park.

 

Grant Healey advised that this was an isolated incident.

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 4:05pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Penrith Community Safety Partnership meeting held on 3 June, 2015 be adopted.

 

 

 


Ordinary Meeting                                                                                                    27 July 2015

 

REPORT AND RECOMMENDATIONS OF THE
 Access Committee MEETING

HELD ON 10 June, 2015

 

 

 

PRESENT

Councillor Jackie Greenow OAM (Chair), Councillor Marcus Cornish, Michael Morris, Farah Madon, Carole Grayson, Councillor Michelle Tormey, Councillor Tricia Hitchen (5.35pm).

 

IN ATTENDANCE

 

Erich Weller – Community and Cultural Development Manager, Robyn Brookes – Disability Services Officer, Vanessa Griffin – Team Leader – Building Approvals, Kate Smith – Senior Environmental Planner, Mathew Rawson – Environmental Planner, Jane Hetherington – Environmental Planner, Peter Wood – Development Assessment Coordinator, Graham Howe – Building Projects Coordinator, Colin Wood – Building Compliance Coordinator, Mary Hawkins and Chris Oppert, National Disability Insurance Agency Provider.

 

APOLOGIES

Apologies were accepted from David Currie, Ben Felten, Hans Meijer, Joe Ibbitson.

 

CONFIRMATION OF MINUTES - Access Committee Meeting - 8 April 2015

The minutes of the Access Committee Meeting of 8 April 2015 were confirmed.

 

DECLARATIONS OF INTEREST

 

Councillor Jackie Greenow OAM declared a Non-Pecuniary Conflict of Interest in Item 2 Development Applications referred to the Access Committee - DA15/02070 Alterations and Additions to St Marys District Band Club as her son is a Director of the Club.

 

DELIVERY PROGRAM REPORTS

 

Outcome 6 - We're healthy and share strong community spirit

 

4        National Disability Insurance Scheme (NDIS) - The Nepean Blue Mountains           

 

Robyn Brookes introduced the report on the National Disability Insurance Scheme (NDIS) - The Nepean Blue Mountains and gave a background to the presentation.

 

Councillor Jackie Greenow OAM welcomed Mary Hawkins and Chris Oppert from the National Disability Insurance Agency (NDIA) to the Access Committee meeting.

 

Mary Hawkins spoke to the NDIS Launch Presentation.  She advised of the early rollout of the NDIS to the Nepean Blue Mountains which includes Penrith, Blue Mountains, Hawkesbury and Lithgow LGAs.  This rollout is for young people 0 – 17 years of age.

 

Mary Hawkins advised that the full NDIS would not be fully rolled out in NSW until 2017/2018.

 

 

Mary Hawkins advised that the NDIA would be located in Council’s Community Connections building from 1 July.  They will use space in the Tax Office and also move into a shop front on High Street, Penrith from early September.  Offices will also be set up in Katoomba and Windsor.  Staff will be writing support plans for people with disability from 1 September.

 

Councillor Tricia Hitchen arrived at the meeting at 5.35pm.

 

Issues discussed by the Committee included:

 

·    The change in terminology, including the use of the word respite

·    The transition to the scheme of children who experience a catastrophic injury

·    The location and access to buildings where Federal services are accommodated

·    Accessible carparking

·    Access to the Tax Office.

 

Councillor Jackie Greenow OAM thanked Mary Hawkins and Chris Oppert for coming to the Access Committee meeting and for their presentation.

 

Chris Oppert proposed coming back to an Access Committee meeting in six months to give an update.

 

The NDIS factsheet, which contains contact details, was distributed to Access Committee members.

 

Mary Hawkins, Chris Oppert and Robyn Brookes left the meeting at 5.50pm. 

 

RECOMMENDED

That the information contained in the report on National Disability Insurance Scheme (NDIS) - The Nepean Blue Mountains be received.

 

Outcome 2 - We plan for our future growth

 

1       Review of the Disability (Access to Premises - Building) Standard 2010                  

Vanessa Griffin spoke to the report and advised that the review of the Disability (Access to Premises – Building) Standard 2010 must start before 1 May 2015 and be completed by 1 May 2016.

 

Councillor Michelle Tormey left the meeting at 5.51pm.

 

Robyn Brookes returned to the meeting at 5.52pm.

 

Vanessa Griffin advised of the dates for the review timetable and for consultation sessions. An information session was held in Penrith on 28 April 2015.

 

The National Construction Code, previously known as the Building Code of Australia, has changed the review period to every three years. Any proposed changes to the Access to Premises Standard are predicted to come into force with the release of the National Construction Code on 1 May 2019.

 

Councillor Michelle Tormey returned to the meeting at 5.55pm.

 

Vanessa Griffin advised that she is completing the online submission, due on 15 June 2015, on behalf of Council. The Access Committee was asked for suggestions.

 

The Committee was supportive of the three items mentioned in the report but would like to also include the following in the submission:

 

·    Additional width to the entrance doorway and hallway requirements for Class 1 buildings

·    Review of the Sydney City Council DCP relating to the mandating of safe areas within buildings

·    Mobility scooters should be considered in access to units. There is also a need for charging points

·    Hobless showers should be a consideration for all buildings

·    Raise the bar to 20% of all buildings (not 10%).

 

RECOMMENDED

That the information contained in the report on Review of the Disability (Access to Premises - Building) Standard 2010 be received.

 

2        Development Applications referred to the Access Committee                                   

Peter Wood introduced the Development Applications referred to the Access Committee report.

 

DA15/0335         Redevelopment of the Coffee Club site, 78-88 Tench Avenue, Jamisontown

 

Kate Smith spoke to the development application which is a proposal for redevelopment of the Coffee Club site.  It is proposed the existing Coffee Club building be retained, two separate single storey buildings be constructed plus an outdoor seating piazza, a carpark be located at the rear of the site, and associated drainage works and landscaping.

 

An access report accompanied the application.  Kate Smith advised that the connectivity of the footpath, toilet locations and design were being considered.

 

Committee members were supportive of the proposal but many of the comments related to the carparking and associated circulation area.  Issues discussed included:

 

·    The access driveway is very sharp and this should be softened

·    Consider a bus drop off area

·    The northern curved entrance to the rear carparking area is very sharp and also needs to be softened

·    Consider a pedestrian path from the kerb front accessible spaces to the piazza area

·    Concern for the provision of toilet facilities to the entire site (and separate tenancies)

·    Provision of adult change table

·    The width of the footpath

·    Access to the rear of the tenancies

·    Provision of grab rails

·    Provision of sufficient carparking.

 

DA15/0324        special Needs School, 12-40 Ridgetop Drive, Glenmore Park

 

Mathew Rawson spoke to the development application for construction of a special needs school at Glenmore Park.  The school will cater for 128 students with a moderate to severe intellectual disability.

 

The proposal includes four clusters, containing 16 classrooms to accommodate 128 students, staff and student amenities including a school hall and hydrotherapy pool, covered carparking, pick-up and drop-off turning bay with 48 carparking spaces including two accessible parking spaces.

 

The Committee is very supportive of the proposal but would like the following to be considered:

 

·    Concern for the number of accessible carparking spaces. Discussion on the fact that most will arrive at school by mini-bus so the overall number of accessible spaces may not be an issue. It was suggested that an additional two spaces be provided

·    The provision of a shared pathway width of 2.5 metres to the Ridgetop Drive frontage

·    Re-think the idea of flipping the administration building with the swimming pool. There could be safety and security issues having the administration building at the rear of the site

·    Toilet blocks should have both right hand and left hand transfer

·    Consideration should be given to an employee with a disability

·    Circulation spaces.

 

DA15/0270         Alterations and Additions to St Marys District Band Club, 289-441 Great Western Highway, St Marys

 

Jane Hetherington presented the development application for the alterations and additions to the St Marys Band Club including amended carparking, increased floor area, internal reconfiguration, advertising signage and landscaping works.

 

Jane Hetherington advised that an accessibility report was submitted with the development application.

 

It was advised that the proposal includes extension and alterations to the first floor, alterations to the ground floor including provision of new escalators and lift, relocation of the reception area, raising the level of the auditorium floor and an increase in carparking spaces including four accessible parking spaces.

 

There was a great deal of discussion on the carparking entrance directly off the Great Western Highway and the circulation and facilities within the building.

 

The Committee also discussed the following issues:

 

·    Provision of accessible facilities in 50% of the bank of toilets. Suggest at least one compliant facility on each level

·    Provision of an adult change table.  This should be separate to the parenting room

·    Consider prohibiting access from the Great Western Highway or re-think the boom gate idea. This access is in direct line of access for the eastern entrance and may be dangerous

·    The staff toilet is to be accessible

·    Ambulant toilet facilities are to be included throughout the building

·    The bar areas to have a set down area for people in wheelchairs

·    Provide a ramp next to the Café lounge to improve circulation

·    Consider the “Scooters in Clubs and Pubs” requirements.

 

Councillor Tricia Hitchen commended Council officers on the quality of their DA presentations to the Access Committee.

 

RECOMMENDED

That the information contained in the report on Development Applications referred to the Access Committee be received.

 

Councillor Jackie Greenow OAM thanked the presenters.

 

Jane Hetherington and Mathew Rawson left the meeting at 7.14pm.

 

3        Accessibility Assessment for Residential Flat Buildings                                            

Peter Wood presented the Accessibility Assessment for Residential Flat Buildings report.  He advised that at the 11 February 2015 Access Committee meeting a report was presented on the proposed Residential Flat Building at Phillip Street, St Marys.  So far this year a total of 13 Urban Design Review Panel and 17 Pre-lodgement meetings have been conducted for residential flat buildings with six applications being lodged to date.

 

Issues discussed by the Committee included:

 

·    Provision of space to accommodate mobility scooters in residential flat buildings

·    Accessible path of travel to the units

·    Provision of showers without a hob

·    Reinforcement in the walls to allow grab rails to be installed

·    The DA application must be accompanied by an accredited access consultant report confirming that the adaptable dwellings are capable of being modified when required by the occupant to comply with the Australian Housing AS499.1995

·    Consider raising the bar to 20% as 10% is low compared to other councils.

 

RECOMMENDED

That the information contained in the report on Accessibility Assessment for Residential Flat Buildings be received.

 

GENERAL BUSINESS

 

GB 1          Environmental Development and Allied Professionals (EDAP) Conference    

Colin Wood congratulated Joe Ibbitson and Ben Felten for the presentations they gave at the EDAP Conference.

 

GB 2          Link to National Disability Insurance Scheme (NDIS) on Council's website    

Erich Weller advised that there is a link on Council’s website to the NDIS website.

 

GB 3          National Disability Employment Framework - Issues Paper  

Erich Weller advised that the Federal Government has recently released a National Disability Employment Issues Paper.  This is the first stage in a fairly long consultation process which will lead to a discussion paper to be released in August/September.  The discussion paper will provide more detail on policy proposals.  Information on the paper will be forwarded to Access Committee members who may wish to make a submission.

 

There being no further business the Chairperson declared the meeting closed the time being 7.46pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 10 June, 2015 be adopted.

 

 

 


Ordinary Meeting                                                                                                    27 July 2015

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 6 July, 2015

 

 

 

PRESENT

Councillor Marcus Cornish, Councillor Tricia Hitchen (Representative for Member for Penrith), Mark Elliott – St Marys LAC, Steve Grady – Busways, Nick Veljanovski – Transit Systems, James Suprain – Roads and Maritime Services, Wayne Mitchell (Chair) – Executive Manager Environment and City Development, Adam Wilkinson – Engineering Services Manager, David Drozd – Traffic Engineering Coordinator, Martin Warda – Acting Signs and Linemarking Officer, Noel Fuller –Ranger and Animal Services Coordinator, Catherine Waerner – Road Safety Officer, Ruth Byrnes – Senior Traffic Officer, Graham Green – Senior Traffic Engineer, Caitlin Bailey – Trainee Engineer.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Jackie Greenow OAM for the period 6 July 2015 to 7 July 2015 inclusive.

Leave of Absence was previously granted to Councillor Karen McKeown for the period 6 July 2015 to 7 July 2015 inclusive.

Leave of Absence was previously granted to Councillor Michelle Tormey for the period 6 July 2015 to 7 July 2015 inclusive.

 

APOLOGIES

Matt Shirvington – Penrith LAC, Bernard Meier – Signs and Linemarking Officer, Daniel Davidson – Senior Traffic Engineer, Councillor Karen McKeown (Representative for Member for Londonderry).

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 1 June 2015

The minutes of the Local Traffic Committee Meeting of 1 June 2015 were confirmed, with the exception of Item 12 (Billington Place car park, Emu Plains - Changes to parking restrictions), with this item to be deferred for consideration at a Councillor Briefing before being reconsidered by the Local Traffic Committee.

 

 

DECLARATIONS OF INTEREST

  

Nil.


 

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        Russell Street, Emu Heights - Request for 'No Truck' Parking and additional 1/2 Hour Parking                                                                                                                               

LTC Comment:

After discussion within the Committee it was decided to defer recommendation 3 for a future LTC meeting so discussion can occur with the Penrith Police LAC representative when present at the meeting to obtain comments from the Police on the matter. Item to proceed except for recommendation 3.

RECOMMENDED

That:

1.    The information contained in the report on Russell Street, Emu Heights – Request for ‘No Truck’ Parking and additional 1/2 Hour Parking be received.

2.    A ‘Vehicles over 7.5m prohibited’ supplement below the ½ hour parking signage in Russell Street be installed for the three spaces on the eastern side; immediately south of the McDonalds driveway.

3.    The request for a ½ hour parking space fronting the Red Rooster development on the eastern side of Russell Street, south of the existing ½ hour parking area be deferred pending a further report to LTC.

4.    Matthew Shirvington Penrith Police LAC and Councillor Cornish be advised of Council’s resolution.

 

2        Grays Lane, Cranebrook - Proposed change to Parking Restrictions near Samuel Terry Public School                                                                                                                     

RECOMMENDED

That:

1.    The information contained in the report on Grays Lane, Cranebrook - Proposed change to Parking Restrictions near Samuel Terry Public School be received

2.    Parallel Parking and ‘No Stopping’ signage be installed on Grays Lane as shown in Appendix 1.

3.    Council’s City Works Manager be requested to arrange for an assessment of the site to be undertaken for possible inclusion in Council’s annual footpath program.

4.    Council’s Ranger Services, Kids Korner Childcare Centre and Samuel Terry Public School be advised of Council’s resolution.

 

 

 

 

 

 

 

 

3        Dunheved Circuit and Kommer Place, St Marys - Road Safety Concerns                

LTC Comment:

Councillors Tricia Hitchen and Marcus Cornish raised the issue of planned infrastructure upgrades both here and across the Dunheved employment precinct. It was to be requested that information be provided to them on this matter.

RECOMMENDED

That:

1.    The information contained in the report on Dunheved Circuit and Kommer Place, St Marys - Road Safety Concerns be received.

2.    Consultation be undertaken with affected business owners regarding the proposed linemarking and parking restrictions at these two locations.

3.    Subject to no substantial objections being received, double barrier line marking  be installed for a length of approximately 265m at the south-western most bend on Dunheved Circuit, St Marys, as shown in Appendix 1.

4.    Subject to no substantial objections being received, “No Stopping” signage be installed along both sides of the “U shaped” section of Kommer Place, St Marys, as shown in Appendix 2.

5.    The business manager who reported the matter, be advised of Council’s resolution.

6.     Information be provided to Councillor Marcus Cornish and Councillor Tricia Hitchen on any planned infrastructure upgrade works with the Dunheved precinct.

 

 

4        Drake Street and Kiaka Crescent, Jamisontown - Proposed Double-Barrier Linemarking                                                                                                                                             

RECOMMENDED

That:

1.    The information contained in the report on Drake Street and Kiaka Crescent, Jamisontown - Proposed Double-Barrier Linemarking be received.

2.    Consultation be undertaken with affected residents, with any substantial objections referred back to the Local Traffic Committee for consideration.

3.    Subject to no substantial objections being received, approximately 100m of double-barrier linemarking be installed near the junction of Drake Street and Kiaka Crescent, as shown in Appendix 1.

4.    Subject to no substantial objections being received, approximately 100m of double-barrier linemarking be installed on Kiaka Crescent, as shown in Appendix 1

5.    The resident be advised of Council’s resolution.

6.     Council’s Parks and Gardens section be requested to trim the trees.

 


 

 

5        Manning Street, Kingswood - Proposed Double Barrier Centre Line Marking         

RECOMMENDED

That:

1.    The information contained in the report on Manning Street, Kingswood - Proposed Double Barrier Centre Line Marking be received.

2.    Double barrier centre line marking be provided for the length of the bend on Manning Street, Kingswood as shown on Appendix 1.

3.    The resident who reported the matter and the residents adjacent to the affected length of Manning Street, Kingswood be advised of Council’s resolution.

 

 

6        Bradley Heights (Glenmore Park) Stage 1 & 2 - Endorsement for Signage and Line Marking Plans                                                                                                                    

RECOMMENDED

That:

1.    The information contained in the report on Bradley Heights (Glenmore Park) Stage 1 & 2 - Endorsement for Signage and Line Marking Plans be received

2.    The signage and line marking plans prepared by J. Wyndham Prince for Bradley Heights (Glenmore Park) Stages 1 and 2 (Plan No. 9556/SK31, Issue D, dated 9 June 2015, and; Plan No. 9556/SK31a, Issue B, dated 9 June 2015) be endorsed for construction (as shown in Appendices 1 and 2).

3.    All associated signage and linemarking is to be installed in accordance with Australian Standards.

4.    J. Wyndham Prince be advised of Council’s resolution.

5.    All costs associated with the installation of the signage and line marking be funded by the applicant.

 

 

7        Humewood Place, Luddenham - Endorsement for Signage and Line Marking Plans        

RECOMMENDED

That:

1.    The information contained in the report on Humewood Place, Luddenham - Endorsement for Signage and Line Marking Plans be received

2.    The signage and line marking plans prepared by North Western Surveys for Lot 285 DP 270417 at Humewood Place, Luddenham (Plan No. 14626, Issue 01, dated 5 February 2015) be endorsed for construction (as shown in Appendix 1).

3.    All associated signage and line marking is to be installed in accordance with Australian Standards.

4.    North Western Surveys be advised of Council’s resolution.

5.    All costs associated with the installation of the signage and line marking be funded by the applicant.

 

 

8        Nepean Triathlon - Sunday, 25 October, 2015                                                               

RECOMMENDED

That:

1.    The information contained in the report on Nepean Triathlon - Sunday, 25 October, 2015  be received.

2.    The event applicant be advised that this is a Class 2 Event under the “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified must be complied with prior to the event.

3.    The Traffic Management Plan be approved for the temporary closure of Old Castlereagh Road, Castlereagh from the roundabout with Andrews Road; and Castlereagh Road, Castlereagh from Andrews Road to Devlin Road, Agnes Banks from 6.45am to 9.45am on Sunday, 25 October 2015 for the cycle leg of the Nepean Triathlon, subject to the following conditions:

 

(a)   A Traffic Management Plan including a Risk Management Plan be lodged by the event applicant with the Roads and Maritime Services for approval, prior to the event. A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

(b)   The event applicant obtain separate approval from the NSW Police and submit a Schedule 1 Form under the Summary Offences Act to the NSW Police prior to the event. A copy of the NSW Police approval must be submitted to Council prior to the event.

(c)   The applicant consult with all affected residents and businesses regarding the proposed closures.

(d)   The event applicant submit to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million, 30 days prior to the event. In addition, the event applicant indemnify Council in writing against all claims for damage and injury which may result from the proposed event.

(e)   A detailed Traffic Control Plan be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event.

(f)   The event applicant arrange to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan. Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

(g)   The event applicant provide advice to Council prior to the event that the event complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

(h)   The event applicant advertise the proposed temporary road closures in local newspapers a minimum of two weeks prior to the event, and provide variable message signs (VMS) in appropriate locations a minimum of two weeks prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

(i)    The event organiser notify Ambulance (Ambulance Service of NSW) and Fire Brigade (NSW Fire Brigade and Rural Fire Service) and State Emergency Services of the proposed event and submit a copy of the notification to Council prior to the event.

(j)    The event applicant notify private bus companies (Westbus and Busways) of the proposed event and submit a copy of the notification to Council prior to the event. Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

(k)   Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report be required to be submitted to the next available Local Traffic Committee meeting.

(l)    The event applicant ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

(m) The event applicant ensure that competitors are advised to obey road rules and Police directions during the event.

                   4.       All works as part of this approval be conducted at no cost to Council.

5.       The applicant be advised of Council’s resolution.

 

 

9        St Marys Spring Festival and Street Parade - Saturday, 5 September, 2015             

RECOMMENDED

That:

1.    The information contained in the report on St Marys Spring Festival and Street Parade - Saturday, 5 September, 2015  be received.

2.    The event applicant be advised that this is a Class 2 Event under the “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified must be complied with prior to the event.

3.    The Traffic Management Plan be approved for St Marys Spring Festival and Street Parade on Saturday, 5 September, 2015 subject to the following conditions:

 

(a)  Approval be given for the temporary closure of roads listed in the report for the duration of the event.

(b)  A Traffic Management Plan including a Risk Management Plan be lodged by the event applicant with the Roads and Maritime Services for approval, prior to the event.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

(c)  The event applicant obtain separate approval from the NSW Police and submit a Schedule 1 Form under the Summary Offences Act to the NSW Police prior to the event.  A copy of the NSW Police approval must be submitted to Council prior to the event.

(d)  The event applicant submit to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million, prior to the event.  In addition, the event applicant shall indemnify Council in writing against all claims for damage and injury which may result from the proposed event.

(e)  A detailed Traffic Control Plan shall be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event.  The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

(f)  The event applicant arrange to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan.  Where the Traffic Management and Traffic Control Plan indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

(g)  The event applicant must provide advice to Council prior to the event that the event addresses all requirements of the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

(h)  The event applicant advertise the proposed temporary road closures in local newspapers a minimum of two weeks prior to the event, and provide variable message signs in appropriate locations a minimum of one week prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

(i)   The event applicant delivers an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the event.  Any concerns or requirements must be resolved by the applicant or referred back to Council for consideration.  Satisfactory arrangements must be made to address such concerns to allow the event to proceed.

(j)   Signposting advising the date and time of all closures be provided and erected by the event organiser two weeks prior to the event (the applicant to liaise with the Roads and Maritime Services regarding size of sign and text height).  The organisers be requested to co‑ordinate advisory signs, as required, with Council’s City Works Manager:

·    for westbound traffic “Queen Street from Nariel Street to King Street will be temporarily closed to vehicular traffic on Saturday 5 September 2015 (7.00am–5.00pm)”.

·    for eastbound traffic “Queen Street from Nariel Street to King Street will be temporarily closed to vehicular traffic on Saturday 5 September 2015 (7.00am–5.00pm)”.

The signs are to be placed on the Great Western Highway (on the concrete median and prior to Glossop Street for westbound traffic, and on the northern kerbside for eastbound traffic), approximately 50m from both approaches to Queen Street, at least two weeks before the Festival.

An additional sign is to be placed on Mamre Road for northbound traffic, approximately 50m on the approach to the Great Western Highway indicating “Queen Street from Nariel Street to King Street will be temporarily closed to vehicular traffic on Saturday 5 September 2015 (7.00am–5.00pm)”.

(k)  The event organiser notifies ambulance and fire brigades (NSW Fire & Rescue and NSW Rural Fire Service) and the NSW State Emergency Service of the proposed event and submit a copy of the notification to Council prior to the event.

(l)   The event applicant notifies private bus companies of the proposed event and submit a copy of the notification to Council prior to the event.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

(m)         Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report will be required to be submitted to the next available Local Traffic Committee meeting.

(n)  The event applicant shall ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

(o)  The event applicant is to ensure that participants are advised to obey road rules and Police directions during the event.

 

4.    The applicant be advised of Council’s resolution.

 

 

10      Queen Street, St Marys - Provision of Timed "No Parking" Restrictions                  

RECOMMENDED

That:

1.    The information contained in the report on Queen Street, St Marys - Provision of Timed "No Parking" Restrictions  be received.

2.    The existing 18m of “No Parking” restrictions in the southbound kerbside lane of Queen Street, between King Street and Great Western Highway, be altered to indicate “No Parking 6.00am-6.00pm Monday-Saturday” (R5-41).

3.    Councillor Greg Davies be advised of Council’s resolution.

4.    Council’s Rangers be advised of Council’s resolution.

 

 

 

 

 

 

 

11      Blackwell Avenue, The Grandstand, Benaud Court, McCartney Crescent and Cook Parade, St Clair - proposed 'No Stopping' zones, median island, centre markings and roundabout

RECOMMENDED

That:

1.    The information contained in the report on Blackwell Avenue, The Grandstand, Benaud Court, McCartney Crescent and Cook Parade, St Clair - proposed 'No Stopping' zones, median island, centre markings and roundabout be received.

 

2.    “No Stopping” zones be installed at the intersection of Cook Parade and Blackwell Avenue at the statutory 10 metres from the corner.

 

3.    “No Stopping” zones be installed at the intersection of Benaud Court and The Grandstand at the statutory 10 metres from the corner.

 

4.    A median island with pedestrian provision be approved in principle on The Grandstand at the intersection with Blackwell Avenue, with a project entered into Council’s traffic facilities prioritisation program and a detailed design plan being presented at a future Traffic Committee Meeting.

 

5.    Double Barrier line marking of 10 metres in length be installed on The Grandstand at the intersection with Blackwell Avenue as a short term measure until such time that a median island is installed.

 

6.    Double Barrier line marking of 10 metres in length be installed on McCartney Crescent at the intersection with Blackwell Avenue.

 

7.    That a project for a roundabout be approved in principle at the intersection of Cook Parade and Blackwell Avenue, with a project entered into Council’s traffic facilities prioritisation program and subject to the submission of a detailed design plan to a future Traffic Committee Meeting and funding availability.

 

8.    Consultation take place with Blackwell Public School, that the school be asked to consider the installation of  a school gate at the south eastern corner of their property on Blackwell Avenue if the proposed roundabout in Item 6 above proceeds.

 

9.    Blackwell Public School, Blackwell Parents and Citizens Association, affected residents and all Councillors be advised of Council’s resolution.

 

 

12      Major and Urgent Traffic Facilities Budget - 2015/16                                                   

RECOMMENDED

That:

1.    The information contained in the report on Major and Urgent Traffic Facilities Budget - 2015/16 be received.

2.    Projects listed in Table 1 “Projects Proposed for Construction 2015/16” be forwarded to Council’s Design Co-ordinator to finalise design and construction estimates, with a Design Endorsement Report for each project submitted to the Local Traffic Committee as these are finalised.

3.    If the detailed cost estimates for projects are higher than listed in Table 1, the lower ranked projects be deferred to future programs.

4.    A concept design be finalised to mitigate the immediate driveway impacts at the Werrington County shopping centre on Greenbank Drive, Werrington County with funding of $60,000 provided from Council’s Urgent Traffic Facilities budget.

 

 

13      The Northern Road (Main Road 154) and Andromeda Drive, Cranebrook - Review of Traffic Conditions                                                                                                             

LTC Comment:

The available crash data represented all Police attended crashes including provisional Police attended crash data for the period to 14 June 2015 but this data did not include any crashes that were not attended by Police.

 

The crash data from the 5 year period from 1 July 2009 to 30 June 2013 shows 7 crashes. One involved a U-turning vehicle in The Northern Road and the other 6 crashes involved vehicles turning right out of Andromeda Drive colliding with northbound vehicles in The Northern Road.

 

The crash data from the 2 year period from 1 July 2013 to 14 June 2015 shows 17 crashes. One involved a vehicle turning right from Andromeda Drive colliding with a northbound vehicle in The Northern Road. Two involved rear end crashes of northbound vehicles in The Northern Road. Fourteen crashes involved vehicles turning right from The Northern Road colliding with oncoming, northbound vehicles in The Northern Road.

 

The Police have now provided detailed crash reports from the 2 year period from 1 July 2013 to 14 June 2015. These show the crash date, location, vehicle movements, time of day, daytime/night time, road surface conditions, weather conditions as well as driver statements and Police assessments of the contributing factors to the crashes.

 

The detailed crash reports indicated that the drivers waiting to turn right from The Northern Road into Andromeda Drive were aware of the intersection conditions including their need to give way to oncoming, northbound vehicles in The Northern Road and that there was a separate northbound left turn lane from The Northern Road which was required to give way at Andromeda Drive. The right turning drivers indicated that they either did not see the oncoming traffic or did not judge the approaching traffic speed or gap to turn.

 

The Committee confirmed that, as this intersection is an RMS classified road under the control of the RMS any further advice from the RMS is also sought. Council will also write to the Roads and Maritime Services (RMS) and request reduction of the speed limit on The Northern Road and the provision of traffic signals or intersection upgrades in the meantime.

 

The Committee requested the matter be reported to a future Council meeting.

 

 

 

RECOMMENDED

That:

1.     The information contained in the report on The Northern Road (Main Road 154) and Andromeda Drive, Cranebrook - Review of Traffic Conditions be received.

2.     Council write to the Roads and Maritime Services (RMS) and request reduction of the speed limit in The Northern Road and the provision of traffic signals or intersection upgrades for the intersection of The Northern Road and Andromeda Drive, Cranebrook.

3.     Councillor Kevin Crameri OAM be advised of the Committee’s recommendation.

4.     A further report be presented to a future Ordinary Meeting of Council.

 

 

14      Thornton Estate Stage 2B, 2C, 2D, 3A & 3B - Endorsement for Signage and Line Marking Plans                                                                                                                                   

RECOMMENDED

That:

1.    The information contained in the report on Thornton Estate Stage 2B, 2C, 2D, 3A & 3B - Endorsement for Signage and Line Marking Plans be received

2.    The signage and line marking plans prepared by J. Wyndham Prince for Thornton stages 2B, 2C, 2D, 3A and 3B  (Plan No. 9470/SK65, Issue A, dated 12 May 2015; Plan No. 9470/SK66, Issue B, dated 12 May 2015; Plan No. 9470/SK67, Issue B, dated 12 May 2015; Plan No. 9470/SK68, Issue B, dated 12 May 2015; Plan No. 9470/SK69, Issue B, dated 12 May 2015; Plan No. 9470/SK70, Issue A, dated 12 May 2015; Plan No. 9470/SK71, Issue A, dated 12 May 2015, and; Plan No. 9470/SK72, Issue B, dated 12 May 2015) be endorsed for construction (as shown in Appendices 1 to 8).

3.    All associated signage and line marking is to be installed in accordance with Australian Standards.

4.    J. Wyndham Prince be advised of Council’s resolution.

5.    All costs associated with the installation of the signage and line marking be funded by the applicant.

 

 

GENERAL BUSINESS

 

GB 1          Nepean River Green Bridge         (Raised Council)        

Council’s Road Safety Officer discussed the amendments to the proposed TMP associated with the construction of the Nepean River Green Bridge. The amendments proposed by the Roads and Maritime Services require amendment to the previously approved TMP.

 

 

 

 

Nepean River Green Bridge – Amendments to Endorsed Traffic Management Plan    

 

Background

 

At its meeting of 13 April, 2015, the Local Traffic Committee considered a report on “Memorial Avenue, Penrith – Temporary Road Closure and Construction Traffic Management Plan for Nepean River Green Bridge”.   The recommendations of the Committee were adopted at the Ordinary Meeting of 27 April, 2015 which approved the temporary road closure and endorsed the Traffic Management Plan subject to conditions.

 

Roads and Maritime Services has submitted some minor amendments to the approved Traffic Management Plan, which centre on pedestrian management and flood evacuation as follows:

 

1.    Confirmation that the TMP has been developed for the part closure of Memorial Avenue, Penrith and Punt Road, Emu Plains.

 

2.    Pedestrian access is proposed to be retained along the Great River Walk at all times during construction by installing a hoarding over the footpath under the bridge launch corridor  This is consistent with all other aspects of the contract documentation.  The Contractor will be responsible to ensure this hoarding will provide safe passage for pedestrians.  This is seen as a better outcome for the community as the current footpath adjacent to the river will be retained including views over the water and of the bridge construction.

 

3.    Annexure 4 highlights the Punt Road temporary road closure, fencing required and pedestrian management plan.  It is confirmed that “No Right Turn” in and out of Punt Road is required for construction vehicles.

 

4.    The proposed Flood Evacuation Emergency Access route through Memorial Avenue is clarified.  The primary route will be along Memorial Avenue for the majority of the construction period.  During the initial construction stages, a side track will be temporarily constructed around the bridge assembly area during the time when Memorial Avenue is inaccessible due to construction.

 

Other amendments are considered administrative, in making the document consistent with other documents within the construction contract.   

 

The amendments described above are substantially the same as the Traffic Management Plan endorsed in April, and it is recommended that the amended Traffic Management Plan dated July 2015 be endorsed, subject to the following amendment to the conditions.

 

RECOMMENDED

That:

1.    The amended Traffic Management Plan dated July 2015 be endorsed.

2.    The following amended conditions be adopted:

Condition 2:   Approval be given to the temporary closures of the following roads for the duration of the construction of the bridge project:

·     The northern part of memorial Avenue, Penrith from Nepean Avenue to great Western Highway, Penrith;

·     The eastern section of Punt Road, Emu Plains allowing access to private properties to the river edge.

Condition 8:  (in relation to the temporary staircase for access) Deleted

Condition 9:  (in relation to closure of Great River Walk and retention of pedestrian access to the viewing platform)   Deleted

Condition 10:  (in relation to warning/advisory signage on Great River Walk to advise of the changed access arrangements)  Deleted

 

GB 2          Mulgoa Road and Glenmore Parkway  (Raised RMS)

The Roads and Maritime Services (RMS) representative brought to the Committee‘s attention proposed plans for a dual right hand turn lane from Glenmore Parkway onto Mulgoa Road (as per RMS Plan 182). A changed traffic condition sign will be added as a matter of course. The project will be funded by the Roads and Maritime Services in the 2015/16 financial year with works expected to be undertaken within this period.


RECOMMENDED

That Council note the information.

 

GB 3          Blacktown Road and Bennett Road, Londonderry (Raised Council)       

Council’s Traffic Engineering Coordinator tabled a (Roads and Maritime Services) design plan for the intersection of Blacktown Road and Bennett Road, Londonderry. The design plan consisted of a median island stop treatment in Bennett Road, in order to improve sight distances.

There has been a previous request to consider the provision of a temporary right-turn ban for Bennett Road onto Blacktown Road, Londonderry. At this time a right-turn ban should not be endorsed and a settling in review period permitted for these works.

 

RECOMMENDED

That:

1.   Council concur with the works provided by the Roads and Maritime Services at the intersection of Blacktown Road and Bennett Road, Londonderry.

2.    A review be conducted 6 months post installation of the works to consider a right-turn ban.

 

GB 4          Caddens – Traffic Management arrangements for Werrington Arterial Works          (Raised Council)

Council’s Traffic Engineering Coordinator discussed the works at Caddens. The east facing ramps onto the M4 are currently under construction and access can be gained through Fowler Street while the works are occurring. Additional “No Stopping” signage is to be provided to improve local traffic flow around several internal local roads.

 

RECOMMENDED

That:

1.    As per Appendix 1 the temporary “No Stopping” signage be provided temporarily for 3 months.

 

2.    Burton Contractors conduct a letter box drop of affected residents.

 


 

 

GB 5          RMS – Lapstone Hill   (Raised Councillor Cornish)       

Councillor Marcus Cornish thanked the Roads and Maritime Services for works on the pavement at Lapstone Hill.

 

RECOMMENDED

That Council note the information.

 

GB 6          Forbes Street – Linemarking (Raised Councillor Cornish)

Councillor Marcus Cornish expressed his thanks to Council staff for the linemarking on Forbes Street, Emu Plains.

 

RECOMMENDED

That Council note the information.

 

GB 7          Castlereagh Road and Andrews Road (Raised Councillor Cornish and Councillor Hitchen)

Councillors Marcus Cornish and Tricia Hitchen raised concerns about the condition of Castlereagh Road between Nepean Street and Andrews Road. Councillor Tricia Hitchen also reported that trucks are now travelling through Sheredan Road, Castlereagh.

 

RECOMMENDED

That:

1.    Council write to the Roads and Maritime Services seeking advice on the plans to upgrade the section of Castlereagh Road between Andrews Road and Nepean Street.

 

2.    Advise Council’s Compliance team of the reports of trucks using Sheredan Road.

 

GB 8          Penrith Interchange    (Raised Busways)

The Busways representative thanked Council staff for the recent pavement repairs at the station. The Busways representative also discussed Transport for NSW’s proposed plans for the upgrade of the Penrith Interchange. Busways have not been consulted on the upgrade.

 

RECOMMENDED

That the information be noted.

 

GB 9          Mamre Road, St Marys  (Raised RMS)

The Roads and Maritime Services representative requested that enforcement be requested by St Marys LAC as southbound vehicles are turning right from Mamre Road into the 7/11 Service Station.

 

RECOMMENDED

That the matter be drawn to the attention of Local Police for enforcement.

 


 

 

GB 10        TMP – Ride to Conquer Cancer   (Raised Council)

Council’s Senior Traffic Officer informed the Committee of a new NSW rule that has been introduced, requiring speed limits be reduced to 60km/hr for all on-road cycling events. As such, the TMP for the Ride to Conquer Cancer event must be amended to reflect these new rules.

 

RECOMMENDED

That the Police be requested to ensure that conditional approval of the Ride to Conquer Cancer Event includes a condition requiring the event organisers to make application to the Roads and Maritime Services for reduction in speed limits along the route to 60km/hr.

 

There being no further business the Chairperson declared the meeting closed the time being 11:45am.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 6 July, 2015 be adopted.

 

 

 


Ordinary Meeting                                                                                                    27 July 2015

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 13 July, 2015

 

 

 

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Greg Davies and Councillors Jim Aitken OAM, Bernard Bratusa, Kevin Crameri OAM, Marcus Cornish, Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM, Karen McKeown, John Thain and Michelle Tormey.

 

LEAVE OF ABSENCE

 

Leave of Absence was previously requested by Councillor Tricia Hitchen for the period 11 July 2015 to 17 July 2015.

 

Leave of Absence was granted to Councillor Tricia Hitchen for the period 11 July 2015 to 17 July 2015.

 

APOLOGIES

Apologies were received for Councillors Mark Davies and Prue Car MP.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 22 June 2015

The minutes of the Policy Review Committee Meeting of 22 June 2015 were confirmed.

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

DELIVERY PROGRAM REPORTS

 

Outcome 6 - We're healthy and share strong community spirit

 

3        The Early Rollout of the National Disability Insurance Scheme (NDIS) in the Penrith, Blue Mountains, Hawkesbury and Lithgow LGAs

Community and Cultural Development Manager, Erich Weller introduced the report and invited Mary Hawkins from the National Disability Insurance Agency to give a presentation.

Councillor Jim Aitken OAM left the meeting, the time being 7:15pm.
Councillor Jim Aitken OAM returned to the meeting, the time being 7:17pm.                             

RECOMMENDED

That:

1.      The information contained in the report on The Early Rollout of the National Disability Insurance Scheme (NDIS) in the Penrith, Blue Mountains, Hawkesbury and Lithgow LGAs be received.

2.      Mary Hawkins from the National Disability Insurance Agency be thanked for her presentation on the National Disability Insurance Scheme.

 

ADDRESSING the meeting

 

Robbie Martin

 

Item 2 – Trial Pop Up Park Penrith, Final Evaluation Report

 

Mr Martin, an affected person spoke in support of the recommendation subject to a number of undertakings. Mr Martin spoke about the importance of the design consultation process including the importance of appropriate amenities and the location of them. Mr Martin highlighted that the Trial Park has now served its purpose as a low cost solution and has highlighted the areas which need to be worked on prior to any permanent solution. Some of these included the need for a timeline for completion of the project, a commitment to ongoing maintenance, an ongoing marketing plan and after hours access to the car park from Union Lane.

 

Mr Martin concluded by stating the issues he has raised would need to be thought about and an appropriate ongoing budget and funding source identified to ensure the park remains a place people want to visit.

 

Outcome 4 - We have safe, vibrant places

 

2        Trial Pop Up Park Penrith, Final Evaluation Report                                                     

RECOMMENDED

That:

1.    The information contained in the report on Trial Pop Up Park Penrith, Final Evaluation Report be received.

2.    The Pop Up Park be retained in its current configuration with ongoing maintenance whilst a new permanent park design is prepared in consultation with local businesses and the Penrith CBD Corporation.

3.    In the interim, negotiations commence with the Penrith CBD Corporation to extend their current events program in the park.

4.    Council commence a design process for a permanent park that is informed by the findings of the consultant’s final review.

5.    The traffic management arrangements specifically outlined in this report are implemented in accordance with the Roads Act 1993.

6.     A further report be presented to Council addressing the consultation process for design and construction, a definitive timeline, information on infrastructure, amenities, lighting, safety and Wi-Fi and the ongoing marketing program plans.

Councillors Marcus Cornish and Kevin Crameri OAM called for a Division.

For

Against

 

Councillor Greg Davies

Councillor Kevin Crameri OAM

Councillor John Thain

Councillor Jim Aitken OAM

Councillor Karen McKeown

Councillor Marcus Cornish

Councillor Michelle Tormey

Councillor Maurice Girotto

Councillor Jackie Greenow OAM

                                                        

Councillor Ben Goldfinch

 

Councillor Bernard Bratusa   

 

Councillor Ross Fowler OAM

 

 

1        Draft Charity Clothing Bins Policy

Councillors Karen McKeown and John Thain left the meeting, the time being 8:04pm.
Councillor Karen McKeown returned to the meeting, the time being 8:04pm.

Councillor John Thain returned to the meeting, the time being 8:05pm.

RECOMMENDED

That:

1.    The information contained in the report on Draft Charity Clothing Bins Policy be received.

2.    Council endorse the process towards adopting the draft policy as a Policy of Council following the initial step of exhibiting it for public comment.

 

There being no further business the Chairperson declared the meeting closed the time being 8:06pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 13 July, 2015 be adopted.

 

 

  



DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

 

Outcome 2 - We plan for our future growth

 

1        Section 82A Application DA13/0311.01 for Review of Refused Development Application for Residential Apartments & Townhouses at Lot 1311 DP 1161827, (No. 119) Glengarry Drive, Glenmore Park   Applicant: Hazzouri Property Trust;  Owner: ~Hazouri Investments Pty Ltd

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.                                                                                 1

 

2        DA15/0437 - Dwelling House (New), Shed, Pool house, Swimming Pool and Septic Tank & Variation of 88B Restriction (building envelope modification) at Lot 501 DP 1193570  34 Persoonia Avenue Agnes Banks  Applicant: Michelle N Jakobsson;  Owner: ~Michelle N Jakobsson

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.                                                                               14

 

3        Penrith City Centre Civic Improvement Plan - Minor Amendment

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.                                                                               21

 

 

Outcome 3 - We can get around the City

 

4        Australian Government Blackspot Program and NSW Safer Roads Program - 2016-17 Nominations                                                                                                                      27

 

5        Local Government Road Safety Program - Roads and Maritime Services Grant Funding 2015 - 2016                                                                                                                                  32

 

6        Billington Place, Emu Plains - Review of Timed Parking                                                35

 

7        The Northern Road (Main Road 154) and Andromeda Drive, Cranebrook - Review of Traffic Conditions                                                                                                                         43

 

 

Outcome 4 - We have safe, vibrant places

 

8        Draft Street and Park Tree Management Plan                                                                49

 

9        Penrith City Centre Public Domain Technical Manual                                                    52

 

10      Successful Shade Sails Grant - Warburton Crescent Playground, Werrington County 55

 

11      Tender Reference RFT 14/15-28 Public Domain Upgrade, Queen St, St Marys           57

 

12      Poppy Park - Future Opportunities                                                                                  61

 

 

 

 

 

Outcome 5 - We care about our environment

 

13      Community Recycling Centre                                                                                          66

 

 

Outcome 6 - We're healthy and share strong community spirit

 

14      Occupation Agreement - Penrith Performing and Visual Arts Ltd and Penrith City Council         74

 

15      Spicy Penrith 2015                                                                                                           76

 

16      Creation of easements for new electrical equipment at Jamison Park, Lot 1 DP1057945 Jamison Road, South Penrith                                                                                                         79

 

 

Outcome 7 - We have confidence in our Council

 

17      Audit Committee                                                                                                               84

 

18      Insurance Renewals 2015-16                                                                                           86

 

19      Amendment to the Council's 2015 Meeting Calendar                                                     90

 

20      Local Government NSW Annual Conference 2015                                                        92

 

21      Tender Reference 14/15-29 Telecommunication and Data Centre Services                 96

 

22      Belmore And Jane Streets Penrith – Licence Agreement With Transport For NSW For Commuter Car Parks On Council Land                                                                                           108

 

23      2015 NSW Community Building Partnership Grants                                                     111

 

24      Summary of Investments and Banking for the period 1 June 2015 to 30 June 2015   117

 

 

 

 


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 2 - We plan for our future growth

 

Item                                                                                                                                                Page

 

1        Section 82A Application DA13/0311.01 for Review of Refused Development Application for Residential Apartments & Townhouses at Lot 1311 DP 1161827, (No. 119) Glengarry Drive, Glenmore Park  Applicant: Hazzouri Property Trust;  Owner: ~Hazouri Investments Pty Ltd

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.                                                                                 1

 

2        DA15/0437 - Dwelling House (New), Shed, Pool house, Swimming Pool and Septic Tank & Variation of 88B Restriction (building envelope modification) at Lot 501 DP 1193570  34 Persoonia Avenue Agnes Banks  Applicant: Michelle N Jakobsson;  Owner: ~Michelle N Jakobsson

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.                                                                               14

 

3        Penrith City Centre Civic Improvement Plan - Minor Amendment

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.                                                                               21

 

 

 

 

 



Ordinary Meeting                                                                                                    27 July 2015

 

 

 

1

Section 82A Application DA13/0311.01 for Review of Refused Development Application for Residential Apartments & Townhouses at Lot 1311 DP 1161827, (No. 119) Glengarry Drive, Glenmore Park  Applicant:  Hazzouri Property Trust;  Owner:  Hazouri Investments Pty Ltd   

 

Compiled by:               Robert Craig, Principal Planner

Authorised by:            Peter Wood, Acting Development and Environmental Health Manager  

 

Outcome

We plan for our future growth

Strategy

Facilitate development that encourages a range of housing types

Service Activity

Facilitate quality development that contributes to a growing regional City

     

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

Executive Summary

At its Ordinary meeting of 27 October 2014, Council refused DA13/0311 for 42 apartments, 7 townhouses and 71 basement car parking spaces at 119 Glengarry Drive, Glenmore Park. The reasons for refusal primarily related to local character and amenity impacts, insufficient design quality and inappropriate site location for high density housing. Council is now in receipt of a Section 82A application from Hazzouri Property Trust seeking a review of Council’s refusal of this Development Application.

 

The refused Development Application is currently subject to a Class 1 appeal filed by the applicant with the Land and Environment Court. At an initial directions hearing held on 26 May 2015, the Court adjourned consideration of the appeal to enable Council to make a determination in relation to the subject Section 82A application at its Ordinary meeting on 27 July 2015. A further directions hearing will be held on 24 August 2015 and based on the Court’s usual practice the matter is likely to proceed to a Section 34 Conciliation Conference.

 

The applicant has made amendments to the proposal refused by Council and these amendments meet the “substantially the same development” test due to the scale, composition and configuration of the proposal. The revised proposal was advertised in the local newspaper and notified to adjoining and nearby property owners and residents. The extent of notification was extensive in recognition of the previous significant public interest in the proposal. The public exhibition period for the proposal was from 15 June to 29 June 2015. In response Council received 165 public submissions in relation to the proposal. The following issues of concern regarding the amended proposal were raised in the public submissions:

 

·    Increased traffic congestion and demand for on-street parking within surrounding streets;

·    Inappropriate location within Glenmore Park;

·    Lack of public transport to support the scale of the development;

·    Uncharacteristic built form and scale compared to surrounding housing;

·    Attraction of crime, graffiti and anti-social behaviour to the locality;

·    Insufficient on-site car parking;

·    Traffic and pedestrian safety impacts due to driveway access location on crest proximate to roundabout;

·    Noise impacts;

·    Impacts on privacy and amenity; and

·    Impacts on property values.

 

These matters have been duly considered as part of this report.

 

An independent architectural and urban design review of the revised proposal has been undertaken by Council’s urban design consultant. They have advised that although the proposal achieves “simple” compliance with Penrith Local Environmental Plan 2010, it fails to satisfy several Design Quality Principles specified by State Environmental Planning Policy No. 65 – Design Quality of Residential Flat Development (SEPP 65).

 

The amended proposal and each reason for refusal have been reviewed pursuant to Section 82A (Review of Determination) of the Environmental Planning and Assessment Act 1979. The reasons for refusal are recommended to be upheld with some minor exceptions. The Section 82A application is therefore recommended for refusal.

Background

At its Ordinary meeting of 27 October 2014, Council refused Development Application No. DA13/0311 for 42 apartments, 7 townhouses and 71 basement car parking spaces at 119 Glengarry Drive, Glenmore Park. The reasons for refusal primarily related to local character and amenity impacts, insufficient design quality and inappropriate site location for high density housing.

 

On 20 March 2015, the proponent lodged the subject Section 82A application (DA13/0311.01) seeking a review of Council’s refusal of the proposed development. As part of this application the proposal has been modified to include 44 apartments, 6 townhouses and 66 basement car parking spaces with vehicle access to the basement car park via Glengarry Drive (vehicle access to the basement car park was previously via Bradley Street).

 

A letter dated 1 April 2015 was sent to the proponent requesting withdrawal of the Section 82A application due to the insufficient timeframe available for Council to assess and determine the application on 27 July 2015. Council’s notice of determination for the Development Application was dated 6 November 2014 requiring the Section 82A application to be assessed, publicly notified, advertised in the local newspaper and reported to an Ordinary meeting of Council before 6 May 2015.

 

On 27 April 2015, the proponent filed a Class 1 appeal with the Land and Environment Court in relation to Council’s refusal of DA13/0311. As the appeal was lodged prior to 6 May 2015, this has had the effect of extending the timeframe in which Council can make a determination in relation to the Section 82A application. The extended timeframe will expire once the Court determines the appeal in relation to Council’s refusal of the Development Application.

 

At an initial directions hearing held on 26 May 2015, the Court adjourned consideration of the appeal to enable Council to make a determination in relation to the Section 82A application. A further directions hearing will be held on 24 August 2015 and based on Council’s usual practice the matter is likely to proceed to a Section 34 Conciliation Conference.


 

Site and Surrounds

The subject site is situated on the north-western corner of the intersection of Bradley Street and Glengarry Drive in Glenmore Park Stage 2. The site is legally described as Lot 1311 DP 1161827. The site is known as 119 Glengarry Drive, Glenmore Park. A locality plan is provided at Attachment No. 1.

 

The site is irregular in shape and has a land area of 4,482m2. The site is vacant, clear of vegetation and slopes downwards from east to west with an overall cross-fall of approximately 10m.

 

The surrounding area includes a mix of residential development. Single storey and two storey dwelling houses and duplexes adjoin the northern boundary of the site, with dwelling houses immediately beyond to the north and north-east. A four storey residential flat building adjoins the western boundary of the site, with a further three residential flat buildings of a similar scale immediately to the west. The eastern boundary of the site adjoins Glengarry Drive with vacant residential land and two single storey dwelling houses located directly opposite the site. The southern boundary of the site adjoins Bradley Street with vacant residential land located directly opposite the site identified in the Council endorsed Concept Plan for Precinct F of Glenmore Park Stage 2 to be developed for detached dwellings, multi‑unit housing and apartments from east to west along the Bradley Street frontage respectively.

 

The site is burdened by a restriction on land use denying vehicle access from Bradley Street. The site is also burdened by a restriction on land use requiring that dwelling construction provide certain road noise attenuation measures.

The Proposed Development

The proposal refused by Council included 42 apartments, 7 townhouses and 71 basement car parking spaces with vehicle access to the basement car park via Bradley Street. Copies of the architectural plans for the refused proposal are provided at Attachment No. 2.

 

The revised proposal includes the following aspects:

 

·    3 x 2 to 4 storey apartment buildings containing 44 units (10 x 1 bedroom units and 34 x 2 bedroom units) addressing Bradley Street;

·    6 x 2 storey townhouses containing 3 bedrooms addressing Glengarry Drive;

·    External building materials including a blend of face brick, cement render, compressed fibre cement panel cladding, glass balcony balustrades and metal roofing;

·    66 basement car parking spaces including 7 accessible car spaces and a platform lift from the basement car park to the rear of the townhouses to supplement stairway access;

·    Vehicle access to the basement via Glengarry Drive;

·    Centralised communal open space; and

·    Landscaping and stormwater drainage works.

 

Copies of the architectural plans for the revised proposal are provided at Attachment No. 3. Copies of the building perspectives are provided at Attachment No. 4.

 

The key amendments from the refused proposal to the revised proposal include:

 

·    Re-location of the vehicular access point from Bradley Street to Glengarry Drive;

·    Deletion of one townhouse to facilitate the new driveway access location;

·    Addition of two apartments in the Building A void space (previously basement access) adjacent Bradley Street;

·    Removal of balconies on the northern facade of Building A and replacement with highlight windows;

·    Private open space and internal apartment layout modifications to several units; and

·    Widened planters at the Bradley Street frontage.

 

The Section 82A application has been accompanied by the following plans and documents:

 

·    Architectural plans and perspectives – Bureau SRH Architecture

·    Materials board – Bureau SRH Architecture

·    Landscape plans – Carmichael Studios

·    Stormwater drainage plans – ING Consulting Engineers

·    Planning Statement – Think Planners

·    SEPP 65 Design Verification Statement – Bureau SRH Architecture

·    Urban Design Report – Order Architects

·    Access & Adaptable Housing Assessment Report – PSE Access Consulting

·    Landscape Architecture Report – Carmichael Studios

·    Traffic and Parking Impact Assessment – McLaren Traffic Engineering

·    BASIX Certificate – Building Sustainability Assessments

Statutory Context

The subject site is zoned R1 General Residential under Penrith Local Environmental Plan (LEP) 2010. Within this zone, multi dwelling housing (including townhouses) and residential flat buildings are permissible with Council consent.

 

The objectives of the R1 zone are as follows:

 

·    To provide for the housing needs of the community.

·    To provide for a variety of housing types and densities.

·    To enable other land uses that provide facilities or services to meet the day to day needs of residents.

·    To ensure that a high level of residential amenity is achieved and maintained.

·    To ensure that new development reflects the desired future character and dwelling densities of the area.

 

Under the LEP, multi dwelling housing on the site is subject to a maximum building height standard of 10m. Residential flat buildings on the site are subject to a maximum building height standard of 15m. The proposal is compliant with these maximum building height standards.

 

Section E7 (Glenmore Park), Part B - Glenmore Park Stage 2 of Penrith Development Control Plan 2014 includes specific development controls for Glenmore Park Stage 2. With the exception of the locational controls for apartments, the proposal is compliant with these controls.

 

Of particular significance to the proposal, State Environmental Planning Policy No. 65 – Design Quality of Residential Flat Development (SEPP 65) also applies to the assessment of the proposal. SEPP 65 aims to improve the design quality of residential flat buildings. The SEPP contains ten Design Quality Principles which form the basis for achieving good design and provide a guide for evaluating the merits of development proposals. The Residential Flat Design Code provides additional detail for applying the Design Quality Principles contained in SEPP 65.

Planning Assessment

Pursuant to Section 82A of the Environmental Planning and Assessment Act 1979, an applicant may request Council to review its’ determination of a Development Application and in doing so submit amended plans. The request for review must be lodged and determined within 6 months of the date of Council’s notice of determination, unless an appeal has been made to the Land Environment Court within that period, which is the case for this proposal.

 

As the Council determined the Development Application, a decision on the review of determination must be also be made by the Council rather than a delegate of the Council.

 

Given the applicant has made amendments to the proposed development, Council must be satisfied that the development, as amended, is substantially the same development as the development described in the original application. In this regard, it is considered that the amended proposal meets the “substantially the same development” test due to the scale, composition and configuration of the proposal.

 

The reasons for refusal of the Development Application are reviewed in turn below.

Reason for Refusal 1

The application is not satisfactory for the purpose of Section 79C(1)(a)(i) of the Environmental Planning and Assessment Act as the proposal is inconsistent with the following provisions of State Environmental Planning Policy No. 65 – Design Quality of Residential Flat Development (SEPP 65):

 

Part 2 - Design Quality Principles:-

 

·    Clause 9 – Principle 1- Context

·    Clause 10 – Principle 2 - Scale

·    Clause 11 – Principle 3 - Built form

·    Clause 12 – Principle 4 - Density

·    Clause 13 – Principle 5 - Resource, energy and water efficiency

·    Clause 14 – Principle 6 - Landscape

·    Clause 15 – Principle 7 - Amenity

·    Clause 16 – Principle 8 - Safety and Security

·    Clause 18 – Principle 10 - Aesthetics

 

and the Residential Flat Design Code, Part 1 - Local context - Primary Development Controls:-

 

·    Building separation

·    Street setbacks

 

An independent architectural and urban design review of the revised proposal has been undertaken by Council’s urban design consultant. They have advised that although the proposal achieves “simple” compliance with Penrith Local Environmental Plan 2010, it fails to satisfy several Design Quality Principles specified by State Environmental Planning Policy No. 65 – Design Quality of Residential Flat Development (SEPP 65).

 

The key deficiencies identified with the proposal in this regard are as follows:

 

(i)   The proposal has failed to demonstrate reasonable compatibility with, or consideration of, existing and proposed developments that define character and amenity of the surrounding locality.

 

(ii)  The proposal demonstrates inferior attention to amenity, safety and security and inferior consideration of residential territory.

A summary of the key concerns related to these deficiencies is provided below.

1.   Building Forms: Scale and Context

·    The siting, size and form of proposed buildings will result in a scale that is contextually excessive and incompatible with surrounding buildings and gardens along the Bradley Street ridgetop.

 

·    A “street wall” configuration is created by the lateral dimensions of the proposed residential flat buildings which range in height up to four storeys and which provide very narrow separation between successive buildings. A similar situation applies to the proposed townhouses facing Glengarry Drive.

 

·    Scale and incompatibility is accentuated by the uniformity of building heights which are proposed across the street elevation of each building and across the full width of each street frontage. In relation to the residential flat buildings, scale is also accentuated by exposed elements of the basement which, for Buildings B and C, will elevate half of each street frontage by at least one storey.

 

·    The heights and continuous lengths of the proposed street walls facing Bradley Street and Glengarry Drive, although not inappropriate for urbanised settings, will display pronounced incompatibility with the size, form and development pattern that are features of lower density buildings in the immediate vicinity.

 

·    Although the existing residential flat buildings adjacent the site have a four storey scale which is similar to proposed Buildings A and B, these existing buildings create a higher density “accent” which surrounds a major intersection. In addition, the existing accent buildings are located at an appreciably lower level than the subject site. As a result, their prominence is masked and the extent of their visual contrast with lower density surroundings is significantly diminished. As the existing flat buildings create a local “accent”, their overall visual impact does not offset the predominance of low density two storey buildings.

2.   Landscape and Architectural Design

·    The excessive scale of proposed building forms is accentuated by the narrowness and uniformity of proposed street setbacks. Uniformity of setbacks combined with dimensions that are insufficient to accommodate varied or clustered tree plantings will accentuate the “street wall” form of the proposed apartment buildings and townhouses which is contextually inappropriate.

 

·    The excessive scale of the proposed building forms will also be accentuated by the architectural composition of facades. Inappropriate design elements include reliance on planar forms and heavy balcony elements which appear visually bulky and will accentuate excessive scale and incompatibility with surrounding lower density building forms.

 

·    Repetition of proposed building elements and features will further accentuate scale and contextual incompatibility. Notable points include the uniformity of proposed building heights, the architectural similarity of proposed Building A to the “accent” development which is located adjacent to the Bradley Street and Glenmore Ridge Drive roundabout and the repetition of boxy balcony elements which will occupy the majority of the site’s street frontages.

 

 

3.   Residential Amenity

·    Site planning and interior layouts provide numerous concerns with regard to amenity.

 

·    Due to minimal setbacks and landscaping, lower level apartments will be exposed to street noise and experience inferior levels of privacy.

 

·    Concerns regarding safety, security and “territory” relate to apartments in Building C which will be located below street level.

 

·    Within the site, safety and security concerns relate to the number of access paths from the street, together with the absence of passive and hard security measures to manage or limit access by potential intruders. Within the site, numerous locations for intruders to hide are provided by communal pathways and stairs together with the central recreation area.

 

·    Design of communal areas in general shows minimal attention to “precincting” or residential territory which would encourage social interaction between smaller groups of residents. In a relatively remote location with limited experience of higher density living, opportunities for informal social interaction are very important to secure the harmonious operation of developments such as the one which is proposed.

 

·    Neighbouring dwellings which are located along Cooee Avenue will be exposed to accumulative impacts of higher density living as a result of the development. However, building separation guidelines in the Residential Flat Design Code are satisfied by proposed distance separations, orientation of living rooms in Building A to face Bradley Street and the use of highlight windows and/or screens for bedroom windows orientated to the rear of the site.

 

Based on the preceding considerations, reason for refusal 1 is recommended to be upheld with the exception of the reference to the non-compliance with the Residential Flat Design Code building separation requirements.

Reason for Refusal 2

The application is not satisfactory for the purpose of Section 79C(1)(a)(iii) of the Environmental Planning and Assessment Act as the scale and density is inconsistent with the provisions of Penrith Development Control Plan 2006 – Chapter 6.18 Glenmore Park Stage 2 – Structure Plan.

 

Section E7 (Glenmore Park), Part B - Glenmore Park Stage 2 of Penrith Development Control Plan 2014 (previously Penrith Development Control Plan 2006) contains a Structure Plan for Glenmore Park Stage 2. The Structure Plan includes guidelines at Clause E7.4.2.2g that “higher density forms of housing will be provided along corridor edges, around the Neighbourhood Centre, in good proximity to public transport routes and adjacent to active and passive open spaces”. Clause E7.4.5.1B also includes locational criteria for apartments requiring that they be located in and adjacent to the neighbourhood centre and adjoin the major active open space facility.

 

While it is accepted that the site is reasonably proximate to the biodiversity corridor (150m by walking distance), major active open space facility/playing fields (500m by walking distance) and Jacaranda Park (300m by walking distance) and has direct access to public transport links (adjacent Bradley Street bus stop), the site is located over 1km by walking distance from the estate’s neighbourhood centre. This is considered excessive in the context of high density housing.

Therefore, reason for refusal 2 is recommended to be upheld subject to an updated reference to Penrith Development Control Plan 2014.

Reason for Refusal 3

The application is not satisfactory for the purpose of Section 79C(1)(b) of the Environmental Planning and Assessment Act in terms of the likely adverse amenity impacts upon the existing built environment of existing and future adjoining residents, namely privacy and view sharing.

 

The proposal will generate up to 26 vehicle trips during the morning peak and afternoon peak periods. The proposed vehicle access driveway off Glengarry Drive will have significant amenity impacts on residents opposite the driveway location (in particular 126 Glengarry Drive and 128 Glengarry Drive) in terms of noise and glare from vehicle headlights.

 

As discussed in relation to reason for refusal 1, building separation guidelines in the Residential Flat Design Code have been satisfied by proposed distance separations, orientation of living rooms in Building A to face Bradley Street and the use of highlight windows and/or screens for bedroom windows orientated to the rear of the site. However, dwellings adjoining the site to the rear along Cooee Avenue will be exposed to accumulative impacts of higher density living as a result of the development.

 

Therefore, reason for refusal 3 is recommended to be upheld with the exception of specific reference to privacy and view sharing impacts.

Reason for Refusal 4

The application is not satisfactory for the purpose of Section 79C(1)(c) of the Environmental Planning and Assessment Act as the site is not suitable for the scale of the proposed development for the following reasons:

 

·    The ridgetop location on the gateway entry of Bradley Street to Glenmore Park Stage 2 is not suitable for the bulk and scale of the proposal given the existing and desired future residential character and context;

 

·    The excessive height and bulk of the proposed buildings in relation to existing detached dwellings adjoining;

 

·    The topography of the site necessitates excessive cutting for the scale of the proposal; and

 

·    The site is removed from the future local centre such that it is not within a comfortable walking distance.

 

As discussed in relation to reason for refusal 1, the site attributes are not conducive to the development proposal. The proposal has not been designed in a manner consistent with the character of the locality.

 

As discussed in relation to reason for refusal 2, the site is located over 1km by walking distance from the estate’s neighbourhood centre. This is considered excessive in the context of high density housing.

 

 

The site is therefore not suitable for the proposed development and reason for refusal 4 is recommended to be upheld.

 

Reason for Refusal 5

The application is not satisfactory for the purpose of Section 79C(1)(e) of the Environmental Planning and Assessment Act as the proposed development is not in the public interest.

 

As detailed in the following section of this report, Council received 165 public submissions in relation to the proposal. A significant number of issues of concern raised in the public submissions repeat the concerns outlined in this report in relation to the proposal.

 

The preceding reasons for refusal have not been adequately addressed by the applicant and substantiate that the proposal would not be in the public interest.

 

Therefore, reason for refusal 5 is recommended to be upheld.

Public Submissions

In accordance with Appendix F4 (Notification and Advertising) of Penrith Development Control Plan 2014, the proposed development was advertised in the local newspaper and notified to adjoining and nearby property owners and residents. The extent of notification was extensive in recognition of the previous significant public interest in the proposal.

 

The public exhibition period for the proposal was from 15 June to 29 June 2015. Council notified 168 property owners and residents in the surrounding area and in response received 165 public submissions in relation to the proposal. The issues of concern raised in the public submissions are summarised and considered below.

 

Increased traffic congestion and demand for on-street parking within surrounding streets

 

Council’s Traffic Officer has raised no objections to the proposal on traffic grounds. In this regard, it is estimated that the proposal will generate 26 peak hour trips (in and out) which is approximately 1 vehicle every 2-3 minutes and this is considered minor. Although the proposal will produce a consistent increase in local traffic flow, no adverse traffic generation impacts are expected from the development and it is anticipated that the local road network will have adequate spare capacity to cater for this traffic generation.

 

Notwithstanding this, Bradley Street access would need to be reviewed as a potential preferred access point should a different proposal be supported with regard to resident concerns and amenity impacts.

 

Inappropriate location within Glenmore Park

 

The site is located over 1km by walking distance from the estate’s neighbourhood centre. This is considered excessive in the context of high density housing.

 

Lack of public transport to support the scale of the development

 

The site has direct access to public transport links given the adjacent Bradley Street bus stop.

 

Uncharacteristic built form, scale, density and landscaping opportunities compared to surrounding housing

 

The proposal has failed to demonstrate reasonable compatibility with, or consideration of, existing and proposed developments that define character and amenity of the surrounding locality.

 

Attraction of crime, graffiti and anti-social behaviour to the locality

 

Safety and security concerns relate to the apartments in Building C which will be located below street level and the number of access paths from the street together with the absence of passive and hard security measures to manage or limit access by potential intruders. Numerous locations for intruders to hide are provided by communal pathways and stairs together with the central recreation area.

 

Insufficient on-site car parking

 

Based on the car parking rates contained in Section C10.5.1 (Parking) of Penrith Development Control Plan 2014, the proposal requires 67 on-site car spaces. A total 66 car spaces have been provided, however this shortfall of one car space is considered negligible.

 

Traffic and pedestrian safety impacts due to driveway access location on crest proximate to roundabout

 

The proposed vehicular access driveway is some 55m from the roundabout at the intersection of Glengarry Drive and Bradley Street. Council’s Traffic Officer has advised that this arrangement satisfies sight distance requirements in the 50km/h speed zone.

 

Noise impacts

 

While the development is of a residential character, the proposal will generate up to 26 vehicle trips during the morning peak and afternoon peak periods. The proposed vehicle access driveway off Glengarry Drive will have significant amenity impacts on residents opposite the driveway location (in particular 126 Glengarry Drive and 128 Glengarry Drive) in terms of noise and glare from vehicle headlights.

 

Impacts on privacy and amenity

 

Dwellings adjoining the site to the rear along Cooee Avenue will be exposed to accumulative impacts of higher density living as a result of the development.

 

Impacts on property values

 

There is no evidence available to support this claim. This concern is not considered sufficient to justify refusal of the application.

 

Insufficient waste management arrangements

 

The proposed waste management arrangements are unsatisfactory. Refer to the comments provided by Council’s Waste Officer in the next section of this report.

Internal Referral Comments

The table below summarises the results of internal referrals in relation to the proposal.

 

Referrals

Comments

Building Surveyor

No objections, subject to conditions.

Community Safety Coordinator

There are multiple pedestrian access points into the development from Glengarry Drive and Bradley Street increasing the likelihood of unauthorised access and associated loitering, anti‑social behaviour, malicious damage and theft within the grounds of the development.

 

The proposal has failed to demonstrate appropriate security treatments and design features to minimise the crime risk associated with the development.

Development Engineer

Not supported for the following reasons:

-     The proposal has failed to demonstrate the basement areas comply with AS 2890 (Parking Facilities).

-     Long-sections of the driveway ramps have not been provided. Australian Standard non‑compliances are evident.

-     Stormwater drainage calculations have not been provided to demonstrate that the existing stormwater drainage system has sufficient capacity for stormwater flows from the proposed development.

-     Waste collection from Bradley Street is not supported due to likely impacts on traffic flows. The indented bay on Bradley Street adjacent the site is a bus stop which does not permit the stopping of vehicles other than buses, including waste collection vehicles.

Landscape Architect

The proposed landscaping is all native. The planting palette requires an increase in the variety of species, reducing the impact of possible failure of monoculture planting.

 

Deciduous trees are required to provide solar access for garden use in the winter months.

 

Additional street trees are required to be provided.

Traffic Officer

No objections, subject to conditions.

Waste Officer

Not supported for the following reasons:

-     An on-site bin collection bay has not been provided at the ground floor level and within close proximity (10m) of the Bradley Street road frontage to enable servicing by Council’s waste contractors. The bin storage room located in the basement is not serviceable by Council’s collect and return domestic waste service.

-     An area for bulky household waste storage and collection has not been provided for use by residents.

Water Management Officer

No objections, subject to conditions.

Conclusion

The amended proposal and each reason for refusal of the Development Application have been reviewed pursuant to Section 82A (Review of Determination) of the Environmental Planning and Assessment Act 1979.

 

The site attributes are not conducive to the development proposal. The proposal has not been designed in a manner consistent with the character of the locality.

 

Significantly, the independent architectural and urban design review of the revised proposal has revealed that although the proposal achieves “simple” compliance with Penrith Local Environmental Plan 2010, it fails to satisfy several Design Quality Principles specified by State Environmental Planning Policy No. 65 – Design Quality of Residential Flat Development (SEPP 65).

 

A significant number of issues of concern raised in the public submissions repeat the concerns outlined in this report in relation to the proposal.

 

The reasons for refusal of the Development Application have not been adequately addressed by the applicant and substantiate that the proposal would not be in the public interest.

 

The reasons for refusal are therefore recommended to be upheld with some minor exceptions. The Section 82A application is recommended for refusal.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Section 82A Application DA13/0311.01 for Review of Refused Development Application for Residential Apartments & Townhouses at Lot 1311 DP 1161827, (No. 119) Glengarry Drive, Glenmore Park be received.

2.    The grounds for refusal under DA13/0311 reviewed pursuant to Section 82A (Review of Determination) of the Environmental Planning and Assessment Act 1979 for Residential Apartments & Townhouses at Lot 1311 DP 1161827, (No. 119) Glengarry Drive, Glenmore Park be upheld as follows:

i.    The application is not satisfactory for the purpose of Section 79C(1)(a)(i) of the Environmental Planning and Assessment Act as the proposal is inconsistent with the following provisions of State Environmental Planning Policy No. 65 – Design Quality of Residential Flat Development (SEPP 65):

Part 2 - Design Quality Principles:-

·    Clause 9 – Principle 1- Context

·    Clause 10 – Principle 2 - Scale

·    Clause 11 – Principle 3 - Built form

·    Clause 12 – Principle 4 - Density

·    Clause 13 – Principle 5 - Resource, energy and water efficiency

·    Clause 14 – Principle 6 - Landscape

·    Clause 15 – Principle 7 - Amenity

·    Clause 16 – Principle 8 - Safety and Security

·    Clause 18 – Principle 10 - Aesthetics

and the Residential Flat Design Code, Part 1 - Local context - Primary Development Controls:-

·    Street setbacks

ii.    The application is not satisfactory for the purpose of Section 79C(1)(a)(iii) of the Environmental Planning and Assessment Act as the scale and density is inconsistent with the provisions of the Structure Plan contained in Section E7 (Glenmore Park), Part B - Glenmore Park Stage 2 of Penrith Development Control Plan 2014.

iii.   The application is not satisfactory for the purpose of Section 79C(1)(b) of the Environmental Planning and Assessment Act in terms of the likely adverse amenity impacts upon the existing built environment of existing and future adjoining residents.

iv.  The application is not satisfactory for the purpose of Section 79C(1)(c) of the Environmental Planning and Assessment Act as the site is not suitable for the scale of the proposed development for the following reasons:

·    The ridgetop location on the gateway entry of Bradley Street to Glenmore Park Stage 2 is not suitable for the bulk and scale of the proposal given the existing and desired future residential character and context;

·    The excessive height and bulk of the proposed buildings in relation to existing detached dwellings adjoining;

·    The topography of the site necessitates excessive cutting for the scale of the proposal; and

·    The site is removed from the future local centre such that it is not within a comfortable walking distance.

v.   The application is not satisfactory for the purpose of Section 79C(1)(e) of the Environmental Planning and Assessment Act as the proposed development is not in the public interest.

3.    Those individuals who made a submission be advised of Council’s decision and of the consideration given to their concerns.

 

 

ATTACHMENTS/APPENDICES

1.  

Locality Plan

1 Page

Attachments Included

2.  

Refused Architectual Plans

7 Pages

Attachments Included

3.  

Revised Architectual Plans

7 Pages

Attachments Included

4.  

Building Perspectives

3 Pages

Attachments Included

  


Ordinary Meeting                                                                                                    27 July 2015

 

 

 

2

DA15/0437 - Dwelling House (New), Shed, Pool house, Swimming Pool and Septic Tank & Variation of 88B Restriction (building envelope modification) at Lot 501 DP 1193570  34 Persoonia Avenue Agnes Banks   Applicant:  Michelle N Jakobsson;  Owner:  Michelle N Jakobsson   

 

Compiled by:               Colin Wood, Coordinator Fire Safety and Certification

Authorised by:            Tracy Chalk, Waste and Community Protection Manager  

 

Outcome

We plan for our future growth

Strategy

Facilitate development that encourages a range of housing types

Service Activity

Delivery timely assessment, regulation and certification of development and building work in accordance with statutory requirements

     

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

Executive Summary

Council is in receipt of a development application for the construction of a single storey dwelling, in-ground concrete swimming pool, pool house and shed at No. 34 Persoonia Avenue, Agnes Banks. Additionally, the application seeks to lift an instrument applying to the site under Section 88B of the Conveyancing Act 1919.

The covenant relates to a restricted building area. Penrith City Council is nominated as the authority whose consent is required to release, vary or modify the terms of the restriction.

The dwelling achieves the objectives of the Penrith Local Environmental Plan 2010 by providing a design that is compatible with the surrounding area and minimises impacts on adjoining properties. The proposal has demonstrated that it is unlikely to have any significant impacts on achieving the outcomes intended by the planning and subdivision controls for the property.

It is recommended that the Section 88B Instrument be varied and the application approved.

Background

On 15 January 2014 Council approved a subdivision application DA13/0995 for a two lot Torrens title subdivision of the land owned by Ms Jakobsson. As a part of that approval, a restrictive covenant under Section 88B of the Conveyancing Act 1919 was imposed.

Restriction numbered 4 referred to in the Section 88B Instrument applying to Deposited Plan No.1193570 burdens Lot 501 and states:

“No dwelling is to be erected on lot 501 unless erected wholly within the area labelled (DD) on the abovementioned plan”.

 

Penrith City Council is the authority empowered to release, vary or modify this restriction.

A development application from Ms Jakobsson for the construction of a single storey dwelling, in-ground concrete swimming pool, pool house and shed at lot 501 DP 1193570, No. 34 Persoonia Avenue, Agnes Banks was lodged with Council on 7 May 2015 (DA15/0437).  Part of the dwelling and swimming pool and the proposed pool house are located outside the designated building envelope.


 

 

Site and Surrounds

The site is situated on the southern side of Persoonia Avenue, Agnes Banks and has an area of 3.898 hectares. Access to the site is via a 5 metre wide right of carriageway over the access handle of lot 502 DP 1193570.

The surrounding area is characterised by rural residential development (see Locality Plan in Appendix No. 1).

 

The Proposed Development

The proposal is to construct a single storey dwelling, shed, pool house and in-ground swimming pool.

The development application was accompanied by:

·    Site and elevation plans (See Appendix No. 2)

·    Statement of Environmental Effects

·    Stormwater concept plan

·    Basix certificate

·    On site effluent disposal report (for the original subdivision)

·    Bushfire hazard assessment report (for the original subdivision)

·    Flora and fauna assessment report (for the original subdivision)

 

Assessment relating to the Section 88B restriction

The development consent issued by Council for the subdivision identified a building envelope as shown on the Plan of Subdivision, drawn by Richard Hogan and Co. Pty Ltd and dated 4 November 2013.

A Flora and Fauna Assessment report submitted with the subdivision application concluded that no significant impacts are likely on any threatened species, endangered ecological communities or populations. Additionally, it concluded that the building envelope has been selected in an area with no trees and minimal vegetation would require removal to facilitate development.

Due to the placement of the shed in front of the dwelling, the application proposes to construct part of the dwelling and swimming pool outside the building envelope. The whole of the pool house would also be located outside the building envelope.

The application indicates 10 trees would be removed; however, it is estimated that more will be affected to facilitate the construction and earthworks. The application was referred to Council’s Biodiversity Officer for comments. In order to offset the impact of tree removal, conditions of consent are to be imposed to require the planting of 20 additional trees. Council’s Biodiversity Officer has no objections to the proposed development subject to conditions.

The variation of the building envelope would have minimal visual impacts, have no impacts on the amenity or streetscape of the locality and will maintain character conducive to the subdivision. The development complies with the key development standards in the Local Environmental Plan.

 

Planning Assessment

The development has been assessed in accordance with the matters for consideration under Section 79C of the Environmental Planning and Assessment Act 1979. Having regard to those matters, the following issues have been identified for further consideration:


 

 

1.   Section 79C(1)(a)(i) - Any environmental planning instrument

Sydney Regional Environmental Plan No. 20 – Hawkesbury-Nepean River (SREP 20)

 

The development has been assessed with regard to the general planning considerations and the specific planning policies and recommended strategies of SREP 20. The proposed development will have minimal impacts on the total catchment management of water quality and water quantity. The development provides for a 107,000L rainwater tank to be installed. The overflow from the tank and all other stormwater from the site are proposed to be discharged via a single outlet point to the existing dam on the property. Conditions of development consent are recommended to ensure that appropriate soil erosion and sediment control measures are provided during construction of the development.

 

The proposal satisfies the considerations under SREP 20.

 

Penrith Local Environmental Plan 2010 (PLEP 2010)

 

The site is zoned RU4 Primary Production Small Lots under the provisions of PLEP 2010. The proposed development is defined as a dwelling house, which is permissible with development consent. The proposal satisfies the objectives and provisions of PLEP 2010.

 

2.   Section 79C(1)(a)(ii) - Any draft environmental planning instrument

No draft environmental planning instruments apply to this site.

3.   Section 79C(1)(a)(iii) - Any development control plan

Penrith Development Control Plan 2014 (DCP 20104)

DCP 2014 Part D1 – “Rural Land Uses” is applicable to the current development application. The development has been assessed with regard to the general development considerations of DCP 2014 such as front, side and rear setbacks, building design and energy efficiency.

The proposed dwelling and associated structures exceed the ground floor footprint specified in the DCP:

Part D1 Cl 1.2.3

Maximum permitted

Proposed

Ground floor footprint for dwellings

500m2

717m2

Ground floor footprint for dwelling and all associated structures

600m2

981m2

 

The applicant did not address the “Lifting the Bar” provisions of the DCP but did seek to justify the variation in size as being of a similar scale of the adjoining properties. The existing residence to the western boundary has a footprint floor area of 1032m2.

The proposal meets the aims and objectives of the DCP as the larger dwelling demonstrates commitment to the principles expressed in the DCP and the “Lifting the Bar” provisions.

The site is also identified in the LEP as an area with scenic and landscape values. Ordinarily, a Visual Impact Statement (VIA) is required to be submitted to address Part C1 of the DCP. The revised Statement of Environmental Effects submitted addresses this issue and no further mitigation measures are required.

The proposal is situated on a battle-axe lot and is approximately 450m from Persoonia Avenue. The land is not in an elevated position and the location and design of the dwelling will have minimal impact. It is considered that the proposal will be sympathetic to the scenic and landscape character of the area.   

The proposal generally complies with the numerical development standards and is consistent with the aims and objectives of the DCP.

4.   Section 79C (1)(b) - The likely impacts of the development

Built and Natural Environment

The development is sympathetic to the streetscape and is consistent with the bulk, scale and design of other dwellings in the area. The development provides for appropriate separation between dwellings and does not detract from the amenity of neighbouring properties. The development will be conditioned to provide additional tree planting that will serve to enhance the development and the overall built and natural environment in the locality.

 

The development satisfies Council’s requirements for the provision of car parking and traffic generated by the development can be accommodated by the capacity of the existing road network in the locality.

 

The development satisfies sustainable development principles through its BASIX certificate commitments including a rainwater tank and improved thermal comfort by the use of wall and ceiling insulation.

 

The site has adequate utility services and infrastructure. Appropriate controls for the disposal of stormwater, in addition to soil erosion and sediment control measures are recommended as conditions of consent and will ensure the development does not have an adverse impact on the natural environment.

 

Social and Economic

 

The proposed dwelling is compatible with the surrounding and adjacent residential land uses and does not pose any adverse social or economic impact.

 

5.   Section 79C(1)(c) - The suitability of the site for development

The subject site is within an established rural residential area that is zoned for rural development.

The site is not known to be affected by any overland flows, landslip or heritage controls. The site is identified as being bushfire prone and this is discussed in Section 8 of this report.

In view of the assessment, the site attributes are conducive to the type of development proposed and its integration with the character of the surrounding area.

 

6.   Section 79C(1)(d) - Any submissions made in accordance with the Environmental Planning & Assessment Act and Regulations

 

Community Consultation

In accordance with Appendix F4 of Penrith Development Control Plan 2014 – Notification and Advertising, the proposed development was not required to be notified to neighbouring properties.

7.   Section 79C(1)(e) - The public interest

The proposal provides a development that is compatible with the existing streetscape, with no adverse impacts on the amenity of the area. The development will provide for additional housing in the area and will not generate any significant issues of public interest.


 

 

8.   Section 79BA - Bushfire Prone Land Assessment

The land has been identified as being bushfire prone and a bushfire assessment report was provided at subdivision stage. The bushfire assessment report recommends construction to a Bushfire Attack Level (BAL) 29 and the maintenance of an Asset Protection Zone (APZ).

This report is consistent with the site conditions and the recommendations are supported.

Conclusion

Assessment of the application has demonstrated that the proposal is unlikely to have any significant impacts. The proposed lifting of the restrictive covenant would not compromise the safety, character or amenity of the locality and the development is recommended for approval.

 

RECOMMENDATION

That:

1.    The information contained in the report on DA15/0437 - Dwelling House (New), Shed, Pool house, Swimming Pool and Septic Tank & Variation of 88B Restriction (building envelope modification) at Lot 501 DP 1193570  34 Persoonia Avenue Agnes Banks be received.

2.    DA15/0437 for a dwelling, shed, pool house and in-ground swimming pool at 34 Persoonia Avenue, Agnes Banks, be approved subject to the following conditions:

                             A001 – Approved plans

                             A008 – Works to BCA requirements

                             A019 – Occupation Certificate

                             A020 – Use of building

                             A041 – Construction in Bushfire Areas (BAL 29)

                             A046 – Obtain Construction Certificate before commencement of works

A Special - At the commencement of building works and in perpetuity an inner protection area (IPA) as outlined within section 4.1.3 and Appendix 5 of 'Planning for Bush Fire Protection 2006' and the NSW Rural Fire Service's document 'Standards for asset protection zones' shall be implemented for a distance of not less than 25 metres (or to the property boundary if the boundary is closer than 25 metres) from the dwelling and pool house.

                             D001 – Implement approved sediment and erosion control measures

                             D007 - Cut and fill of land requiring Validation Certificate –limited to                                   footprint

                             D009 – Covering of waste storage area

                             D010 – Appropriate disposal of excavated or other waste

D Special - 20 trees are to be planted on the subject property to offset the removal of trees from within the approved building footprint. Trees must be planted beyond 25m from the dwelling.

Trees must be maintained for a period of 3 years or until they reach a height of 3 metres, whichever comes last. Following that, the trees fall under Councils Tree Preservation Policy.

Trees are to be selected from the following species only:

·      Angophora bakeri

·      Eucalyptus sclerophylla

·      Eucalyptus parramattensis

·      Melaleuca decora

                             E001 – BCA compliance

                             F006 – Water tank and nuisance

                             H001 – Stamped plans and erection of site notice

                             H002 – During construction requirements

                             H022 – Survey

                             H030 – Roof finishes (rural property)

                             H036 – Rainwater tank

                             H037 – Safe supply of water from catchment areas

                             H038 – Connection of rainwater tank supply

                             H039 – Rainwater tank pumps

                             H041 – Hours of work

                             J002 – Fencing when water in pool

                             J004 – Pool fence (residential)

                             J010 – Pool board/sign

                             K016 – Stormwater

                             K026 – Stabilised access

                             K041 – Infrastructure Restoration Bond

                             K202 – Section 138 Roads Act Approval

                             K501 – Penrith City Council clearance (Roads Act Approval)

K Special - No earthworks including cut and fill or building works including a retaining wall, garden shed or other structures of the like are permitted within the easement. The easement is to remain at natural ground level at all times.

K Special – Stormwater drainage from the site shall be discharged to the existing dam on site and comply with the Stormwater Concept Plan report prepared by envirotech Ref-216415-A and dated 12 June 2015. 

                             L007 – Tree protection measures – no TMP with DA

                             L008 – Tree Preservation Order

                             P002 – Fees associated with Council land

                             Q01F – Notice of Commencement and Appointment of PCA

                             Q05F – Occupation Certificate

                             R102 – OSSM system type and disposal area

                             R103 – Council inspections for installation

                             R104 – No alteration without approval

                             R105 – Plumbing code of Australia

                             R106 – AWTS Design of Irrigation System

                             R107 – AWTS Irrigation pipework (sub-surface)

                             R109 – No effluent runoff

                             R110 – EMA signage

                             R111 – AWTS servicing

                             R114 – EMA turfed

                             R115 – No structures on EMA

                             R116 – Diversion of stormwater from EMA

                             R117 – No plants for human consumption within EMA

                             R118 – EMA protected from stock damage

                             R119 – Wastewater and Native trees

 

 

ATTACHMENTS/APPENDICES

1.  

DA15/0437 - Locality Plan

1 Page

Attachments Included

2.  

DA15/0437 - Elevation Plans

5 Pages

Attachments Included

  


Ordinary Meeting                                                                                                    27 July 2015

 

 

 

3

Penrith City Centre Civic Improvement Plan - Minor Amendment   

 

Compiled by:               Anthony Milanoli, Senior Environmental Planner

Authorised by:            Paul Grimson, City Planning Manager  

 

Outcome

We plan for our future growth

Strategy

Ensure services, facilities and infrastructure meet the needs of a growing population

Service Activity

Maintain a contemporary framework of land use and contribution policies, strategies and statutory plans

     

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

Executive Summary

On 25 May 2015 Council resolved to publicly exhibit a minor amendment to the Penrith City Centre Civic Improvement Plan (CIP). The amendment is intended to ensure the CIP accurately reflects the source of parking standards for the City Centre (which are now contained in Penrith DCP 2014), and thus enable levying of development contributions to continue where car parking is not provided. The amended CIP was exhibited from 10 June 2015 until 10 July 2015 in accordance with relevant legislation and Council’s resolution. No responses to the exhibition were received. Given the lack of objection to the exhibition, the support for the variation provided by the Department of Planning and Environment and the need to ensure contributions can continue to be levied, this report recommends the amended Plan be adopted by Council.

 

Background

On 25 May 2015 Council resolved to exhibit a minor amendment to the Penrith City Centre Civic Improvement Plan (CIP). The CIP is a Development Contributions Plan under section 94 of the Environmental Planning and Assessment Act. The CIP levies contributions on new development to provide additional local infrastructure (such as car parking) to meet the needs of that new development.

 

The draft amendment to the CIP is minor and proposes only to update its reference to the planning document which describes the car parking standards which the CIP relies upon to calculate s94 development contributions where parking is not provided on-site. These parking standards were previously contained in the City Centre Local Environmental Plan (LEP), but following commencement of the new Penrith City-wide LEP and Development Control Plan (DCP), the standards are now described in the DCP. The amendment to the DCP will permit Council to continue accepting s94 contributions for car parking where these facilities cannot or should not be provided on the site. Enabling contributions in lieu of parking on-site provides greater flexibility for a site’s development and permits strategic management of the location and operation of car parking, which is in the interest of the city centre as a whole.

 

Public exhibition of the Plan and results

In accordance with Council’s resolution and the requirements of the Environmental Planning and Assessment Regulations, the amendment to the CIP was publicly exhibited. The exhibition extended from 10 June 2015 – 10 July 2015. The exhibition material was displayed at the Penrith Civic Centre, our St Marys Office and on Council’s website. Public Notices appeared in a local newspaper on three occasions, alerting the community to the exhibition and the Penrith City Centre Chamber of Commerce and the Penrith Business Alliance were informed by letter of the exhibition and invited to comment.

 

No responses were received to the exhibition and no inquiries were made on the matter at Council’s offices, by phone or by email. The lack of response to the exhibition is likely to reflect the very minor, procedural nature of the amendment.

 

Next steps

If Council resolves to adopt the amended CIP, the next steps in progressing the Plan involve:

·    notifying the Department of Planning and Environment (DP&E) of Council’s resolution; and

·    placing a notice in the local newspaper advising the community of Council’s determination and detailing the date upon which the amended Plan takes effect.

 

Conclusion

Amending the Penrith City Centre s94 Plan will permit Council to continue levying s94 contributions and fund coordinated additional local parking infrastructure, while providing developers with flexible parking delivery options. In light of the above, this report recommends adoption of the minor amendment to the Penrith City Centre CIP shown as an Appendix to this report.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Penrith City Centre Civic Improvement Plan - Minor Amendment be received.

2.    Council adopt the amendment to the Penrith City Centre Civic Improvement Plan shown as Appendix 1 to this report.

3.    The Department of Planning and Environment be advised of Council’s adoption of the amendment to the Plan.

4.    A notice appear in the local newspaper advising the community of Council’s adoption of the amendment to the Penrith City Centre Civic Improvement Plan and the date upon which the amended version of the Plan will take effect.

 

 

 

ATTACHMENTS/APPENDICES

1.  

Penrith City Centre Civic Improvement Plan (CIP) Amendment for car parking contributions (p36 of the Plan)

1 Page

Appendix

  


Ordinary Meeting                                                                                                                  27 July 2015

Appendix 1 - Penrith City Centre Civic Improvement Plan (CIP) Amendment for car parking contributions (p36 of the Plan)

 

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Outcome 3 - We can get around the City

 

Item                                                                                                                                                Page

 

4        Australian Government Blackspot Program and NSW Safer Roads Program - 2016-17 Nominations                                                                                                                      27

 

5        Local Government Road Safety Program - Roads and Maritime Services Grant Funding 2015 - 2016                                                                                                                                  32

 

6        Billington Place, Emu Plains - Review of Timed Parking                                                35

 

7        The Northern Road (Main Road 154) and Andromeda Drive, Cranebrook - Review of Traffic Conditions                                                                                                                         43

 

 

 



Ordinary Meeting                                                                                                    27 July 2015

 

 

 

4

Australian Government Blackspot Program and NSW Safer Roads Program - 2016-17 Nominations   

 

Compiled by:               David Drozd, Traffic Engineering Co-ordinator

Authorised by:            Adam Wilkinson, Engineering Services Manager  

 

Outcome

We can get around the City

Strategy

Provide a safe, efficient road network supported by parking

Service Activity

Provide technical advice on traffic issues and plan for the delivery of traffic, shared paths, bicycle and bus shelter facilities

      

 

Executive Summary

The purpose of this report is to advise Council of projects nominated under the Australian Government Blackspot Program and NSW Safer Roads Program 2016/17.  The report recommends that the nominated projects to be submitted to the NSW Black Spot Consultative Panel of the Roads and Maritime Services (RMS) are endorsed.

Background

The RMS has invited Council to identify and nominate new conforming projects for the Australian Government Blackspot Program and NSW Safer Roads Program 2016/17, and to forward its submissions to the NSW Black Spot Consultative Panel by Friday 31 July 2015.

 

The Black Spot Program is part of the commitment to reduce crashes on Australian roads.  Road crashes are a major cost to Australians every year.  Black Spot projects target those road locations where crashes are occurring.  By funding measures such as traffic signals and roundabouts at dangerous locations, the program reduces the risk of crashes.  Programs of this sort are very effective, saving the community many times the cost of the relatively minor road improvements that are implemented.

 

The Black Spot Program makes an important contribution in reducing the national road toll under the National Road Safety Strategy and Action Plan.  The Australian Government has committed $500 million to the Black Spot Program from 2014-15 to 2018-19, which includes an additional $200 million over two years from 2015-16 under the Infrastructure Growth Package to improve road safety across the nation.

 

In order to simplify the nomination process for 2016/17 a single project proposal form has been developed to apply for projects under the Australian Government Black Spot Programme and the following NSW Government Safer Roads Sub-Programs as follows:

 

• State Black Spot

• Run-Off Road and Head-On

• Pedestrian Safety

• Local Government Road Safety

• Motorcycle Safety

• Intersection Safety

• Cycling Safety

 

To be eligible the project will be required to meet the minimum criteria of individual program areas. Only casualty crash data will be used when calculating the safety BCR, whereas traditionally all crashes were used.

 

Amended Eligibility Criteria

The Government has announced changes to the program’s eligibility criteria for 2015-16 and 2016-17 aimed at assisting local communities to compete for this additional $200 million funding over the next two years.

 

Under the new criteria, the minimum Benefit Cost Ratio for proposals has been reduced from 2:1 to 1:1.  In addition, the minimum crash history of sites has been reduced from three to two casualty crashes over five years or 0.13 casualty crashes per kilometre per year over five years.

 

The criteria has also been amended to allow more funding for the proactive treatment of unsafe roads.  Consultative panels will be able to allocate up to 40% of funding to sites on the basis of recommendation from a road safety audit.

 

The Government has also guaranteed that at least 50% of funding provided over the next two years will be dedicated to fixing roads in regional Australia.

 

Project Funding Limitations

The Australian Government contribution for any crash conforming project will be no greater than $2,000,000. However, emphasis is on low-cost and high-return projects. The minimum project cost that will be considered by the Consultative Panel is $10,000 for rural LGAs and $20,000 for urban LGAs. For Road Safety Audit nominations (that is, nominations submitted for locations without a crash history) that cost more than $300,000 will not be considered.

Current Situation

The following seven projects, listed in Table 1 (below), are proposed to be submitted by Council’s traffic section for nomination under the Australian Government Blackspot Program and NSW Safer Roads Program 2016/17.  The RMS will only fund a maximum of five projects each nomination year under the Federal program, however Council can nominate more than five locations as these can be further considered for funding under the NSW Safer Roads Program.

 

Analysis of the accidents is based on the RMS recorded accident data available to Council for the five-year period from 1 July 2009 to 30 June 2014.  Nominated projects were prioritised according to the number of injury crashes that had occurred over the five-year period, and the ability to successfully remediate the accident hazards at that location by way of an appropriate treatment.

 

Projects were shortlisted from the total list of identified locations in the Local Government Area (LGA) that met the minimum eligibility criteria for the program (i.e., two injury accidents in five years).  Of these locations, the highest risk locations were more thoroughly examined, with remediation treatments and estimated costs attributed to each project.  The final list of projects offers the Penrith LGA the greatest yield in terms of accident savings for the nomination year.

 

In addition to project sites listed in Table 1, Council Officers are also currently investigating sites that may be eligible for funding under the Cycling Safety sub programme of the Safer Roads package. As a new sub-program, treatments and values required for economic evaluation are still being developed by the RMS and as such a completed BCR model is not required for nominations to the Cycling Safety 2016/17 funding round.

 

TABLE 1.
List of Projects to be submitted to the RMS under the

‘Australian Government Blackspot Program and NSW Safer Roads Program 2016/17’

 

Street

Intersection

Injury Crashes

Suggested Improvements

 

Cost

BCR

1

Glenmore Parkway, Glenmore Park

Length treatment near Allison Drive

4

Wire Rope on median, set back and removal of roadside hazards, RRPM's and CAM's

$   100,000

23.4

2

VICTORIA Street, Cambridge Park

SANDRINGHAM Avenue

3

Median Island Stop Treatment

$     25,000

7.61

3

Chapel Street, St Marys

Lethbridge Street

3

Single Lane Roundabout

$   180,000

7.46

4

DEWDNEY Road, Emu Plains

NEPEAN Street

3

MIST in Dewdney Street, channelization and Pedestrian refuge in Nepean St

$     50,000

6.79

5

BARLOW Street, Cambridge Park

HAINING Street

2

Single Lane Roundabout

$   160,000

5.75

6

Oxford Street, Cambridge Park

Wrench Street & William Street

2

Single Lane Roundabout

$   160,000

5.58

7

VICTORIA Street, Werrington

GIBSON Avenue

2

Single Lane Roundabout

$   160,000

5.16

 

 

 

 

TOTAL

$    835,000

 

 

 

As part of the review of available accident data, consideration was given to the broader road network. So, in addition to sites on Council’s road network, it is noted that the locations under the RMS control and management, as shown in Table 2 (below), have a high accident history resulting in multiple casualties.

 

The RMS will be advised that these locations on its Arterial Road Network should be investigated as a matter of priority due to their high casualty accident rates. It is understood that the intersection of The Northern Road / Frogmore Road and Tukara Street is the highest priority accident site without traffic controls. This intersection will however be treated under the Federal/State Governments $3.6 Billion Western Sydney Infrastructure Plan.

 

In consideration of the list (Table 2), it should be noted that, according to available accident data, the intersection of The Northern Road and Andromeda Drive is deemed to be the highest priority site (State Road) that does not presently have traffic signals, or has not been remediated by a median closure.


TABLE 2.
List of Sites Under RMS Control & Management

 

Item


Primary Road

Intersecting Street

Total Number of Casualty Accidents (5 yrs)

1

THE NORTHERN ROAD

WESTERN M4

23

2

WESTERN M4

MULGOA ROAD

19

3

MAMRE ROAD

SADDINGTON STREET

14

4

MULGOA ROAD

JAMISON ROAD

13

5

GREAT WESTERN HWY

CHARLES HACKET DRIVE

13

6

RICHMOND ROAD

STAR COURT

12

7

MAMRE ROAD

WESTERN M4

11

8

MAMRE ROAD

HALL STREET

11

9

MAMRE ROAD

ERSKINE PARK ROAD

11

10

PARKER STREET

DERBY STREET

11

11

GREAT WESTERN HWY

PARKER STREET

10

12

THE NORTHERN ROAD

ANDROMEDA DRIVE

9

13

PARKER STREET

COPELAND STREET

9



Conclusion

The projects listed in Table 1 are Council’s highest priority sites and as such will be submitted to RMS for their consideration. Further, the RMS will be requested to investigate traffic safety at those sites listed in Table 2; in particular the intersection of The Northern Road and Andromeda Drive, Cranebrook.

 

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Australian Government Blackspot Program and NSW Safer Roads Program - 2016-17 Nominations be received.

2.    Council endorse the seven projects listed in Table 1 of this report for submission to the Roads and Maritime Services for funding under the Australian Government Blackspot Program and NSW Safer Roads Program 2016/17.

3.    The Roads and Maritime Services be requested to investigate traffic safety on roads under its jurisdiction at locations indicated in Table 2 of this report.

4.    The Roads and Maritime Services be requested to investigate traffic safety at the intersection of The Northern Road and Andromeda Drive, Cranebrook noting the primary accident trend is occurring within the State Road network.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                                    27 July 2015

 

 

 

5

Local Government Road Safety Program - Roads and Maritime Services Grant Funding 2015 - 2016   

 

Compiled by:               Catherine Waerner, Road Safety Officer

Authorised by:            Adam Wilkinson, Engineering Services Manager  

 

Outcome

We can get around the City

Strategy

Provide a safe, efficient road network supported by parking

Service Activity

Manage programs and initiatives that improve road safety, efficiency, and the parking network

      

 

Executive Summary

The purpose of this report is to advise Council of the grants offered by Roads and Maritime Services (RMS) under the Local Government Road Safety Program.  The report recommends that Council accept the grants, as outlined in the report, for various road safety initiatives including support for speed enforcement, drink driving programs, child restraint checking days and young drivers.

Background

The goal of the RMS’ Local Government Road Safety Program (LGRSP) is to reduce the incidence and severity of crashes by supporting Local Government road safety projects.

 

Road Safety projects are developed to target behavioural road safety issues and are funded through the LGRSP.  Project priorities are identified from local crash data analysis undertaken by Council's Road Safety Officer.  The crash analysis shows a continuing downward trend in crash and casualty statistics across the Penrith LGA. 

 

Current Situation

All funding submissions to the RMS for 2015 - 2016 have been successful.  Four projects with a total funding of $11,000 have been approved, all of which are on-going projects and support existing local and RMS road safety priorities. In addition, the RMS has approved extra funding for a fifth project to the value of $2,000, as outlined below. This brings the total road safety grant funding to $13,000.

 

The RMS grant funded road safety projects for 2015 - 2016 are as follows:

 

Key Area - Speed Related Crashes

Local speed enforcement operations by NSW Police will be supported with courtesy speed checks and local media advertising.  Grant funding will be allocated for local media advertisements and printed materials.   Funding from RMS $4,400.

 

Key Area - Drink Drive Related Crashes

A drink driving program supporting enforcement will again be operating within licensed premises.  Funding will be used to promote in-venue materials such as pull up blinds, posters, coasters and in-venue flat-screen advertisements.   Funding from RMS $2,100.

 

 

 

 

Key Area - Vulnerable Road Users

Child Restraint Checking Days will again be conducted on two occasions this financial year.  The aim of the checking day is to promote the correct use and installation of child restraints.  Inspections will be carried out by an authorised fitter in order to identify and adjust any unsafe fittings.  Inspections are a free service to attendees of the checking day and the grant funding is allocated to promotion of the program through local media and to provision of the fitting service.  Funding from RMS $3,000.

 

Key Area - Young Drivers

Graduated Licensing Scheme Workshops will again be conducted on three occasions during the year for parents/supervisors of learner drivers.  The Workshops offer practical advice on planning relaxed and effective driving lessons, completing the Learner Driver Log Book, the benefits of driving practice and laws relating to Learner and Provisional Licence holders.  Workshops are promoted through local newspapers, Council’s website and Facebook page and correspondence to all local high schools.  Funding from RMS $1,500.

 

Additional funding

A pedestrian safety campaign supporting Council’s completed Blackspot project for Parker Street near Nepean Hospital has gained funding for a second year.  This project aims to work collaboratively with Nepean Hospital to design educational materials advising pedestrians (staff, visitors and students of the hospital) of the risks associated with midblock crossing at these locations. Pedestrians are to be encouraged to safely use the new pedestrian traffic signal facility constructed on Parker Street with the Blackspot funding, and to cross on the green pedestrian signal.  Funding from RMS $2,000.

 

Financial Services Manager’s Comments

The funding offered by RMS is 100% and no matching funding is required by Council. Further, the projects are supported by Council in-kind through the provision of Council’s Road Safety Officer to implement the programs.

 

Conclusion

Council’s Road Safety Program is firmly established, with an annual statistical analysis of traffic crashes providing an evidence base for prioritisation of activity. RMS grant funding of $13,000 has been awarded for road safety projects for 2015 - 2016.  The grant funding for 2015 – 2016 from RMS targets the local road safety priorities of minimising speeding and drink driving behaviour, encouraging the use of child car seats and supporting young drivers.  Funding also targets the extra priority of promoting pedestrian safety at Parker Street.

 

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Local Government Road Safety Program - Roads and Maritime Services Grant Funding 2015 - 2016 be received.

2.    Council accept the grants offered by Roads and Maritime Services Local Government Road Safety Program, totalling $13,000, as outlined in the report.

3.    Council write to Roads and Maritime Services and Local State Members thanking them for their continued support for road safety initiatives within the Penrith Local Government Area.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                                    27 July 2015

 

 

 

6

Billington Place, Emu Plains - Review of Timed Parking   

 

Compiled by:               Adam Wilkinson, Engineering Services Manager

Authorised by:            Wayne Mitchell, Executive Manager - Environment & City Development  

 

Outcome

We can get around the City

Strategy

Provide a safe, efficient road network supported by parking

Service Activity

Manage programs and initiatives that improve road safety, efficiency, and the parking network

      

 

Executive Summary

The purpose of this report is to provide Council with information relating to the prevailing parking management arrangements within the Billington Place car park at Emu Plains. This report is the culmination of a recent survey of local businesses, a report to Local Traffic Committee and a recent briefing of Council.

 

The report recommends that Council writes to Transport for NSW (TfNSW) and the Roads and Maritime Services (RMS) seeking approval to convert ten existing unrestricted parking spaces within the Billington Place car park, to time restricted (4 hour) parking. These 10 spaces are located in the south-eastern corner of the carpark; the existing (unrestricted) row of spaces immediately adjoining the rear of businesses.

Background

At it’s Ordinary Meeting of 29 June 2015, Council resolved to adopt the Minutes of the Local Traffic Committee (LTC) meeting held on 1 June 2015, with the exception of Item 12. Item 12 “Billington Place car park, Emu Plains – Changes to parking restrictions” was deferred for consideration at a Councillor Briefing before being reconsidered by the Local Traffic Committee”. A full copy of the LTC report (1 June 2015) and recommendations are attached.

 

A briefing of Council was held on 6 July 2015, at which time Officers were requested to bring a report to a future Council meeting. This report is in response to that request.

 

The demands on commuter parking in the area adjacent to the Emu Plains station have been steadily growing, in particular over the past 3 or 4 years. This is placing pressure on the existing parking supply in surrounding areas, including the Council owned Billington Place car park.

 

Up until 2012, the Billington Place car park was managed as unrestricted parking. It was around this time that Council started to receive representations seeking the introduction of time restricted parking as a means to balance the competing demands and increased pressure from commuter parking. Several reports through Local Traffic Committee and Council resulted in (May 2012) Council resolving, with the support of Roads and Maritime Services (RMS) and Transport for NSW (TfNSW), to introduce 28 (2P) spaces within Billington Place (see plan below).

 

billington.bmp

 

28 (2P) spaces approved in 2012

 

In early 2014, following further community representations, Council approved (again with the support of TfNSW and RMS), the extension of the 2P parking restrictions across a further 14 spaces; being the row immediately to the north on the existing 2P parking area (see plan below).

 

 

Additional 14 (2P) spaces approved

 

More recently (November 2014), Council received a petition from local businesses seeking additional time restricted within the Billington Place carpark “to meet the needs of local businesses”. And further in March 2015, we received further representations, and as result Officers instigated consultation with the adjoining businesses to gauge their opinion on parking in Billington Place. In response we received several submissions.  Copies of the petition and the responses from businesses were provided to Councillors at the Briefing of 6 July, 2015. In summary;

 

The Petition

Council received a petition containing 15 signatures which requested “Council allocate two more rows of two hour limited parking to meet the needs of the local businesses some of whom are in danger of closing due to falling patronage caused by customers going to where the parking is easier”.

 

Responses from Businesses

·    Lack of easy parking within a short walk to shops and businesses. Adjoining carpark is almost always totally full of rail commuters. Need two more rows of two hour limited parking.

·    The current 2P parking spaces has alleviated some of the issues, but needs to go further to achieve a balance for traders and commuters. Complaints received from clientele about lack of accessible parking.

·    The existing number of timed parking spaces is inadequate. Request at least one more row of two hour times parking spaces to assist in the ongoing viability of local businesses.

·    Many times throughout the week there is simply no parking spaces available for our customers. Commuters do not routinely patronise the local businesses yet are allowed to continually consume the parking spaces that our local community so urgently require.

·    Business is affected and clients are often late and complain about having trouble finding a place to park. Some clients require up to 4 hours.

·    Concerned that increasing 2 hour spaces will leave less parking for business staff, but do understand that this will increase parking for customers and patients.

·    Clients are generally visiting for two hours minimum and so two hour limits can be quite restrictive. Commuters take up the all-day spaces, arriving before 8am and filling the available space. This is making it difficult for business staff to park.

 

At its meeting of 1 June 2015, the Local Traffic Committee considered a report on the Billington Pace car park. With consideration to the feedback received, and acknowledging the need to balance the competing demands on supply within the Billington Place car park, the LTC considered two options.

 

The first option was to convert ten existing unrestricted spaces in the south-eastern corner of the carpark to four hour (4P) parking spaces. An alternate option was also discussed by the LTC which aimed to convert some of the existing two hour (2P) spaces into four hour (4P) spaces. Refer to diagram below.

 

As mentioned above, the recommendation from the LTC was presented to Council at its meeting of 29 June 2015, where the matter was deferred pending further consideration.

 

Option 2
Convert 14 (2P) spaces to 4P


Option 1
Convert 10 (All Day) spaces to 4P
Existing 2P area

 

Options considered by LTC (1 June, 2015)

 

Current Situation

The attraction of Billington Place car park, given its proximity to the Emu Plain train station, has increased significantly over the past 3 to 4 years; to a point where the all day parking provisions are operating at or beyond capacity. Given that commuter parking has the “first choice” as they arrive well before most businesses in this precinct open, means that public parking for the surrounding businesses is limited. The introduction (Option 1) of a further ten 4P spaces (to complement the existing two hour parking) is seen as appropriate to address the concerns raised through the most recent round of consultation.

 

The south eastern portion of the car park abutting the rear of businesses within the car park, contains 10 unrestricted all day parking spaces. It is considered that changing these 10 spaces to 4 hour parking, will enable improved business turnover and complement the existing all day and 2 hour parking spaces, achieving a suitable balance for the needs of the varying stakeholders within this precinct.

 

It must be noted that Emu Plains Railway Station is on the “Schedule of Nominated Train Stations” which prohibits Council from exercising its function in respect of the RMS delegations without separate approval from the RMS and TfNSW with regard to changes to unrestricted parking. In this regard, should Council resolve to endorse Option 1, then Officers will write to TfNSW and RMS seeking separate approval, for the proposed changes to existing unrestricted parking.

 

Conclusion

It is recommended that Council support the conversion of ten existing unrestricted parking spaces in Billington Place, Emu Plains, to four hour (4P). And that those ten spaces be the spaces in the south-eastern corner of the carpark, immediately adjoining the rear of businesses. In accordance with the delegations to Council, it is required that Council write to TfNSW and RMS seeking their approval to change unrestricted parking spaces to four hour (4P) time limited parking, as this areas falls within the 1km radius of a “Nominated Train Station”.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Billington Place, Emu Plains - Review of Timed Parking be received.

2.    Council endorse the conversion of ten existing unrestricted car spaces into ten four hour (4P) time restricted parking spaces, those spaces being in the south-eastern corner of the Billington Place, Emu Plains carpark.

3.    Council write to TfNSW and the RMS, requesting approval for the proposed changes to unrestricted parking spaces within the Billington Place car park.

 

 

 

ATTACHMENTS/APPENDICES

1.  

Local Traffic Committee Report - Billington Place car park, Emu Plains - Changes to parking restrictions

2 Pages

Appendix

2.  

Recommendations - Billington Place car park, Emu Plains - Changes to parking restrictions

1 Page

Appendix

  


Local Traffic Committee Meeting                                                                          1 June 2015

 

 

 

12

Billington Place car park, Emu Plains - Changes to parking restrictions   

 

Compiled by:                 David Drozd, Traffic Engineering Co-ordinator

Authorised by:               Adam Wilkinson, Engineering Services Manager  

 

Outcome

We can get around the City

Strategy

Provide a safe, efficient road network supported by parking

Service Activity

Provide technical advice on traffic issues and plan for the delivery of traffic, shared paths, bicycle and bus shelter facilities

      

 


Executive Summary

The purpose of this report is for Council to consider changes to the existing all-day car parking restrictions within a section of the Billington Place car park in Emu Plains. The report recommends that ten all day parking spaces be made 4 hour parking.

Background

The Billington place car park in Emu Plains has been the subject of numerous investigations and reports to the Local Traffic Committee.

 

Council, at its Ordinary Meeting on 21 May 2012, resolved that:

“The recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 7 May 2012 be adopted with the amendment to General Business Item 2 - Billington Place Car Park, Emu Plains – Provision of 4P Parking Restrictions to now read:

1.   Council notes the correspondence received from the Roads and Maritime Services on behalf of Transport for NSW.

2.   28 unrestricted parking spaces within Billington Place Car Park, behind Pauls Warehouse, be signposted 2(P).

3.   The businesses who signed the petitions be advised of Council’s resolution.

4.   The provision of a “Park in Marked Bays” scheme along the Northern side of Railway Row not be supported.

 

5.   The provision of a “Park in Marked Bays” scheme, along the Southern side of Railway Road be instigated.

 

6. A review report to Council be prepared after 6 months.”

 

Subsequently in May 2012, Council erected 2-Hour (2P) parking restrictions for 28 all day car parking spaces within the Billington Place car park. These restrictions removed commuters who tended to park in the car park and freed up spaces for customers of the shops in and around Billington Place.

 

All previous resolutions from Council regarding parking in Billington Place Car Park were subsequently actioned and completed. A review of car parking 6 months post installation deemed the car parking area to be operating satisfactorily.

 

 

Consultation

 

In response to requests from Councillor Jim Aitken OAM, Council has undertaken a review of the Billington Place car park. Consultation was undertaken with shopkeepers within the Billington Place precinct including those shops fronting the Great Western Highway, in April 2015. In total six responses were received from businesses with the majority of responses satisfied with the overall provision of 2P spaces but requesting additional parking for business turnover.

 

Of the six respondents, two requested that 4 hour parking provision be provided in addition to the 2 hour restrictions, as due to the nature of their clientele and consultation times, 2 hours whilst readily available, was not always sufficient to meet their customer demand.

 

Current Situation

 

It is noted that, during site surveys over the past several months, the Billington Place Car Park approaches capacity, however for the majority of times during the week there are both unrestricted and 2P spaces available.  The investigations leading to this report determined that there is scope to increase the number of timed spaces. 

 

Emu Plains Railway Station is on the “Schedule of Nominated Train Stations” which prohibits Council from exercising its function in respect of the RMS delegations without separate approval from the RMS and TfNSW with regard to changes to unrestricted parking. In this regard, Council will write to the RMS for separate approval, for any proposed changes to unrestricted parking.

 

The south eastern portion of the car park abutting the rear of businesses within the car park, contains 10 unrestricted all day parking spaces. It is considered that changing these 10 spaces to 4 hour parking, will enable improved business turnover and complement existing all day and 2 hour parking spaces, achieving a suitable balance for the needs of the varying stakeholders within this precinct.

 

It is therefore proposed to write to TfNSW and the RMS, for approval to change 10 unrestricted parking spaces within the south eastern portion of the Billington Place car park abutting the rear of businesses, to 4 hour restrictions.

Do not delete this line


 

RECOMMENDATION

That:

1.      The information contained in the report on Billington Place car park, Emu Plains - Changes to parking restrictions be received

2.      Council write to TfNSW and the RMS, for approval to change 10 unrestricted parking spaces within the south eastern portion of the Billington Place car park abutting the rear of businesses, to 4 hour restrictions.

3.      Councillor Aitken and those businesses which made representation on this matter be advised in writing.

Do not delete this line


 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Local Traffic Committee Meeting                                                          Monday 1 June 2015

 

12      Billington Place car park, Emu Plains - Changes to parking restrictions                               

LTC Comment: The Committee had discussions over the parking restrictions which are in place at this location. A discussion occurred in regard to whether to convert existing all-day spaces to 4 Hour Parking (as suggested) or whether to convert one row of the existing 2 Hour Parking into 4 Hour Parking spaces. It was discussed whether the 2 Hour Parking had sufficient parking capacity and accordingly it was decided that the existing 14 northernmost 2 Hour Parking restrictions be converted to 4 Hour Parking restrictions to balance the different parking needs in this car park. Councillor Marcus Cornish also requested the review of parking restrictions along the Great Western Highway between Old Bathurst Road and Billington Place. The Chair advised that this is an Roads and Maritime Services matter and they have previously investigated.

 

RECOMMENDATION

LTC86 That:

1.     The information contained in the report on Billington Place car park, Emu Plains - Changes to parking restrictions be received.

2.     The 14 northernmost (existing) 2 Hour Parking restrictions within the Billington Place car park be converted to 4 Hour Parking restrictions.

3.     Councillor Jim Aitken OAM and those businesses which made representation on this matter be advised in writing.

 

 

 

 

For Action: Adam Wilkinson - Engineering Services Manager

 

 

Completion Date:

15 June 2015

Notes:

 

File Number:

 

 

 

ADOPTED AT LOCAL TRAFFIC COMMITTEE MEETING

 

Monday 1 June 2015


Ordinary Meeting                                                                                                    27 July 2015

 

 

 

7

The Northern Road (Main Road 154) and Andromeda Drive, Cranebrook - Review of Traffic Conditions   

 

Compiled by:               Graham Green, Senior Traffic Engineer

Authorised by:            Adam Wilkinson, Engineering Services Manager 

Requested By:            Councillor Kevin Crameri OAM

 

Outcome

We can get around the City

Strategy

Provide a safe, efficient road network supported by parking

Service Activity

Advocate and provide advice on all modes of transport services, parking and facilities

      

 

Executive Summary

The purpose of this report is to present Council with the findings from a review undertaken by Council Officers and the Local Traffic Committee in relation to the prevailing traffic conditions and crash data at the intersection of The Northern Road and Andromeda Drive, Cranebrook. The report recommends that Council write to the Roads and Maritime Services (RMS) and request a reduction of the speed limit in The Northern Road and the provision of traffic signals or intersection upgrades.

Background

A Councillor Request has been received from Councillor Kevin Crameri OAM expressing concerns regarding recent crashes at the intersection of The Northern Road and Andromeda Drive, Cranebrook. Councillor Kevin Crameri OAM requested a report detailing the traffic conditions and crash data before and after the adjustments to the intersection that have taken place in June 2013 and May 2015.

 

The Local Traffic Committee (LTC), at its meeting on 8 April 2013, considered a report on Council’s Traffic Facilities Prioritisation Program which included Design Plan AA 43 for a Median Island Stop Treatment (MIST) at the intersection of The Northern Road and Andromeda Drive, Cranebrook.  These plans included a central median in Andromeda Drive to assist driver sight lines and turns. The plans also included a painted triangular island that delineated the left‑turn slip lane from The Northern Road into Andromeda Drive which required drivers in this left turn lane to give way at Andromeda Drive.

 

At its Ordinary Meeting on 29 April 2013, Council resolved (in part), on the recommendations of the Committee, that:

 

“2.     Design Plan AA 43 dated 1/3/13 for installation of a Median Island Stop Treatment (MIST) at the intersection of Andromeda Drive and The Northern Road, Cranebrook, be finalised and endorsed for construction.

 

3.   The Roads and Maritime Services be requested to provide a separate approval due to the proximity of the project to the State road.”

Separate assessment and approval was given by the RMS and Council completed the works in June 2013.

 

A further report was considered by the LTC as General Business Item 4 at its meeting on 14 October 2013, which considered the constructed intersection configuration and possible amendments which could be considered to reinforce the traffic management arrangements at the intersection.  At its Ordinary Meeting on 21 October 2013, Council resolved, on the recommendation of the Committee, that:

 

“1.   Council request approval from the Roads and Maritime Services to replace the existing painted island on The Northern Road at the intersection with Andromeda Drive, Cranebrook with a concrete island.

2.     Subject to Roads and Maritime Services approval, the existing painted island on The Northern Road at the intersection with Andromeda Drive, Cranebrook be replaced with a concrete island, with funding to be considered from Council’s Urgent Local Traffic Facilities Program.

3.     Council write to the Roads and Maritime Services and request they consider the provision of traffic signals or intersection upgrades at the intersection of The Northern Road and Andromeda Drive, Cranebrook.

4.     Councillor Thain be advised of Council’s resolution.”

 

A further report was considered by the LTC as Item 5 at its meeting on 2 December 2013, which considered endorsement of the design plans for the replacement of the painted triangular island with a concrete island. At its Ordinary Meeting on 16 December 2013, Council resolved, on the recommendation of the Committee, that:

“1.     The information contained in the report on The Northern Road (Main Road 154) and Andromeda Drive, Cranebrook - Review of Traffic Conditions be received.

2.       Design Plan Amendment A dated 15/11/13 for replacement of the painted island with a raised concrete island on Design Plans AA 43 dated 1/3/13 at the intersection of The Northern Road and Andromeda Drive, Cranebrook, be finalised and endorsed for construction.

 

3.       The Roads and Maritime Services be requested to provide a separate approval due to the proximity of the project to The Northern Road (which is a State Road under the control and management of the Roads and Maritime Services).”

 

Separate approval of the plans was given by the RMS and Council completed the replacement of the painted, triangular island with a concrete island in May 2015.

 

Current Situation

Council Officers have now considered more recent concerns regarding vehicular crashes occurring at the intersection of The Northern Road and Andromeda Drive. This included consideration of the traffic conditions and crash data before and after the adjustments to the intersection that have taken place in June 2013 and May 2015.

 

The Northern Road (Main Road 154) has an 80 km/hour speed limit and is a classified State Road under the control and management of the RMS. Andromeda Drive is a Council local road which meets The Northern Road at a “T” intersection.

 

Council Officers analysed the Police / RMS crash data, plotted the relevant crash diagrams and presented these to the Local Traffic Committee meeting on 6 July 2015. The crash data was for all Police attended crashes including provisional Police attended crash data for the period to 14 June 2015 but does not include any crashes that were not attended by Police.

 

The first crash data was for the 5 year period from 1 July 2009 to 30 June 2013 prior the provision of the medians in Andromeda Drive and the triangular painted median between the Andromeda Drive left turn lane and The Northern Road northbound lane.

 

The crash data from this 5 year period from 1 July 2009 to 30 June 2013 shows 7 crashes. One involved a U-turning vehicle in The Northern Road and the other 6 crashes involved vehicles turning right out of Andromeda Drive colliding with northbound vehicles in The Northern Road.

 

The second crash data was for the 2 year period from 1 July 2013 to 14 June 2015. The median in Andromeda Drive and the triangular painted median between the left turn from The Northern Road and The Northern Road northbound lane was installed in July 2013. The triangular painted median was replaced with a concrete median at the end of May 2015.

 

The crash data from this recent 2 year period from 1 July 2013 to 14 June 2015 shows 17 crashes. One involved a vehicle turning right from Andromeda Drive colliding with a northbound vehicle in The Northern Road. Two involved rear end crashes of northbound vehicles in The Northern Road. Fourteen crashes involved vehicles turning right from The Northern Road colliding with oncoming, northbound vehicles in The Northern Road. It would be prudent at this juncture to understand the actual crash factors involved and ascertain if a distraction or other contributing reason is present.

 

Council’s Traffic Officers have inspected the site since the left turn concrete triangular median and give way sign were installed and have observed that drivers in the left turn lane from The Northern Road do slow and give way to vehicles turning right into Andromeda Drive from The Northern Road. Therefore it would be useful to see if the recent crashes were involving these movements or involve other movements including right turn out of Andromeda Drive into The Northern Road or right turn from The Northern Road in conflict with through vehicles travelling north along The Northern Road or other types of crashes and factors.

 

Council Officers requested the Police provide the detailed crash data showing the crash date, location, vehicle movements, time of day, daytime/night time, road surface conditions, weather conditions as well as driver statements and Police assessments of the contributing factors to the crashes.

 

This data indicated that the drivers waiting to turn right from The Northern Road into Andromeda Drive were aware of the intersection conditions including their need to give way to oncoming, northbound vehicles in The Northern Road and that there was a separate northbound left turn lane from The Northern Road which was required to give way at Andromeda Drive. The right turning drivers indicated that they either did not see the oncoming traffic or did not judge the approaching traffic speed or gap to turn.

 

As this intersection is an RMS classified road, under the control of the RMS, Council will write to the Roads and Maritime Services (RMS), requesting reduction of the speed limit in The Northern Road and the provision of traffic signals or intersection upgrades in the meantime.

 

The recommendations arising from the 6 July 2015 meeting of the Local Traffic Committee are included as Item 13 of the Minutes of the Local Traffic Committee which will be reported to this Council Ordinary meeting and are that:

 

“1.     The information contained in the report on The Northern Road (MR 154) and Andromeda Drive, Cranebrook – Review of Traffic Conditions be received.

2.   Council write to the Roads and Maritime Services (RMS) and request reduction of the speed limit in The Northern Road and the provision of traffic signals or intersection upgrades for the intersection of The Northern Road and Andromeda Drive, Cranebrook.

 

3.   Councillor Kevin Crameri OAM be advised of the committee’s recommendation.”

 

4.   A further report be presented to a future Ordinary meeting of Council.

 

There is also another separate report to this Ordinary meeting titled “Australian Government Blackspot Program and NSW Safer Roads Program – 2016-17 Nominations” which has identified the intersection of The Northern Road and Andromeda Drive as one of Council’s highest priority sites on a RMS State Road which does not have traffic signals. The recommendations from this report include, in part, that:

 

“4.     The Roads and Maritime Services be requested to investigate traffic safety at the intersection of The Northern Road and Andromeda Drive, Cranebrook noting the primary accident trend is occurring within the State Road network.”

 

The report is submitted for the information of Council.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on The Northern Road (Main Road 154) and Andromeda Drive, Cranebrook - Review of Traffic Conditions be received.

2.    Councillor Kevin Crameri OAM be advised of this report and its recommendation.

3.    In accordance with the recommendation of the Local traffic Committee, Council write to the Roads and Maritime Services (RMS) and request reduction of the speed limit in The Northern Road and the provision of traffic signals or intersection upgrades for the intersection of The Northern Road and Andromeda Drive, Cranebrook.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                                Page

 

8        Draft Street and Park Tree Management Plan                                                                49

 

9        Penrith City Centre Public Domain Technical Manual                                                    52

 

10      Successful Shade Sails Grant - Warburton Crescent Playground, Werrington County 55

 

11      Tender Reference RFT 14/15-28 Public Domain Upgrade, Queen St, St Marys           57

 

12      Poppy Park - Future Opportunities                                                                                  61

 

 

 



Ordinary Meeting                                                                                                    27 July 2015

 

 

 

8

Draft Street and Park Tree Management Plan    

 

Compiled by:               John Gordon, Parks Manager

Evan Rowse, Tree Management Officer

Matthew Morris, Parks Program Co-ordinator

Authorised by:            John Gordon, Parks Manager  

 

Outcome

We have safe, vibrant places

Strategy

Improve our public spaces and places

Service Activity

Manage trees across the City

      

 

Executive Summary

The purpose of this report is to present the Council with a Draft Street and Park Tree Management Plan designed to clarify the responsibilities and the extent of Council action in relation to the management of trees on, or affecting public land. The report builds upon recommendations of a recently commissioned Independent Continuous Risk Improvement Program Report which in part called for the ‘formalisation of the Park and Street Tree Management Plan’.

 

Council currently manages approximately 1,500 requests annually in relation to the management of park and street trees.  Requests include tree pruning, removal, pest management, stump grinding etc. These requests are currently managed by a tree management crew located within the City Parks Department and supplemented by contract tree management companies as required.

 

The report recommends that the Draft Street and Park Tree Management Plan be placed on public exhibition and that Council be advised on the outcome of this process.

 

Background

The key outcomes of an independent assessment into the Management of Risks Arising from Public Trees include –

 

·    Develop a public tree management policy and formalise the Street and Park Tree Management Plan

·    Continue to develop an inventory of trees focusing on higher risk locations as a priority

·    Develop a systematic proactive inspection program for public trees in high risk locations

·    Consider incorporating the street tree condition assessment into the existing infrastructure asset condition inspections.

The report includes an exposure/location rating on the tree inspection form designed to assist in establishing maintenance priorities which consider public exposure to the risk of tree failure.

 

Plan Development

The Street and Park Tree Management Plan (attached) has been developed to guide the community, developers and Council in the management of trees on public land. The plan identifies a broad range of tree management issues and strategies including –

 

·    The Benefits of Trees

·    Tree Management

·    Tree Selection

·    Tree Planting

·    Tree Maintenance

·    Tree Removal

A key element of the Plan is the formalisation of a range of practices and procedures that have existed in isolation rather than as part of an integrated management strategy. As an example, the Plan commits Council to inspecting and undertaking appropriate street and park tree maintenance every 2 years subject to the availability of resources. This work will be undertaken utilising improved systems and technology to assist in the process.

 

The Plan also incorporates a list of recommended and non-recommended species for planting on public land. This guideline was developed by an independent arborist on behalf of the Westpool insurance group, of which Council is a member. In particular, this list will provide guidance and direction to developers and ensure that the long term impact of tree planting on Council infrastructure is minimised. 

 

It should be noted that it is not the intent of this Plan to deal with tree management on private property. This issue is covered under the provisions of Council’s Tree Preservation Order and associated legislation such as the 10/50 Vegetation Clearing Legislation (currently under review) administered by the NSW Rural Fire Service.

 

Whilst the development of this Plan addresses one of the key elements of the independent report there are still a number of significant issues that need to be further developed to ensure comprehensive management of Council’s street and park tree assets. In particular, the development of a detailed inventory of trees and the inclusion of street and park trees into Council’s asset management plans represent important steps in recognising the value of these natural assets. Work has commenced on both of these elements.

 

Conclusion

It is recommended that the Draft Street and Park Tree Management Plan be placed on public exhibition to seek community feedback on the various Plan elements and that a further report be provided to Council on the outcomes of the consultation process, including amendments to the draft Plan.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Draft Street and Park Tree Management Plan  be received.

2.    The Draft Street and Park Tree Management Plan be placed on public exhibition to receive feedback and that a further report be provided to Council on the outcome of this process.

3.    Council continue to develop a comprehensive inventory of trees, focusing on high risk locations with a view to incorporating this data into asset management plans.

 

 

 

 

ATTACHMENTS/APPENDICES

1.  

Draft Street and Park Tree Management Plan

37 Pages

Attachments Included

2.  

Draft Street & Park Tree Management Plan Appendix

23 Pages

Attachments Included

  


Ordinary Meeting                                                                                                    27 July 2015

 

 

 

9

Penrith City Centre Public Domain Technical Manual   

 

Compiled by:               Terry Agar, City Centres Co-ordinator

Authorised by:            Jeni Pollard, Place Manager  

 

Outcome

We have safe, vibrant places

Strategy

Grow and revitalise our centres and neighbourhoods

Service Activity

Support the revitalisation of Penrith City Centre, St Marys Town Centre and other key identified places in the City

      

 

Executive Summary

The Penrith Public Domain Technical Manual (“the Manual”) has been prepared to set the standards of design, materials and finish for future street upgrades and maintenance by Council, service authorities and private developers.

 

At its meeting of 10 March 2014, Council resolved to exhibit the manual as a draft document for public feedback.  The Manual was exhibited over May and June 2014.  No public submissions were received, but a number of matters were raised internally that have some time to resolve.

 

This report recommends that the Manual is adopted with minor alterations as policy by Council to set a standard for the future upgrades of footpaths and public spaces.  Guidance by the Manual with a specific palette of materials and finishes will support a safe, accessible, high quality urban environment commensurate with Penrith’s status as a regional city. The report also recommends that the Access Committee, Penrith CBD Corporation and the Penrith Valley Chamber of Commerce be advised of Council’s decision.

Introduction

The Penrith Public Domain Technical Manual (“the Manual”) has been prepared to set the standards of design, materials and finish for future street upgrades and maintenance by Council, service authorities and private developers.  The area covered by the Manual is shown in Figure 1.   

 

At its meeting of 10 March 2014, Council resolved to exhibit the Manual as a draft document for public feedback.  The purpose of this report is to advise Council about the processes of the public exhibition and that no public submissions were received.  Furthermore, the report recommends the Manual is adopted as Council policy with minor amendments to guide all future street/footpath upgrades and maintenance in the Penrith City Centre. 

Background

The Manual seeks to determine a policy standard for the improvement of all streets and lanes in the City Centre to a consistent standard over the coming decades as it grows and re-develops.  Figure 1 shows the area of the application of the Manual to the streets and lanes of the Penrith City Centre.  A copy of the Manual is attached to this report.

 

The aims of the Manual are:

 

1.   To clearly define new design standards for the public domain

2.   To create consistent streetscape treatment to define the character of Penrith

3.   To implement Council’s sustainability principles and relevant policies in the design standards and use of materials

4.   To standardise design and construction methods through standard drawings and specifications.

 

It is envisaged that in the long term, both Council and developers will be building high quality public domain infrastructure to the same standard and in the process creating a unique and unified image of the public footpaths and spaces in the City Centre commensurate with the status of a regional city.  Ultimately, the public domain character of the Penrith City Centre should convey an image of a dynamic, orderly, safe and accessible place where people live, visit and work.  The adoption of the Manual by Council as policy will assist in the long term achievement of these goals.

 

A report on the Manual to Council on 10 March 2014 outlined the process for the development of the Manual and Council was advised that the recommendations of an accessibility consultant’s review had been incorporated into the Manual and that the Access Committee had been briefed on its content.

 

PDTM land application map Penrith CC

 

Figure 1:  Penrith Public Domain Technical Manual Application Area (within yellow boundary).

 

Exhibition Process

The exhibition of the Manual occurred from 23 May to 13 June 2014. Advertisements about the exhibition were placed in a local newspaper and posted on Council’s website.  The document was available for viewing at the Civic Centre and on Council’s website.

 

Notifications of the exhibition were emailed to all members of the Access Committee, the Penrith CBD Corporation and the Penrith Valley Chamber of Commerce.

 

No public submissions on the Manual were received, but a number of matters were raised internally that have required further discussion and amendment.

 

Internal Submissions

 

During the exhibition period internal submissions were received with the aim of ‘fine tuning’ three aspects of the Manual.  The outcome of the matters raised is to recommend to Council the following amendments to the Manual:

 

1.   Inclusion of design treatments for a small number of existing and proposed roads and lanes that were inadvertently omitted.  A treatment for all new roads and lanes consistent with the Penrith Development Control Plan 2010 is now provided.  Small adjustments substituting granite paving with concrete paving in High Street have also been made.

 

2.   Requiring the consistent use of one type of multi-function street pole across the city centre instead of the two types originally proposed.  Although the preferred pole will not be suitable for mounting traffic signals, it is a type that is provided and maintained by Endeavour Energy which is consistent with existing street lighting management arrangements throughout the City.

 

3.   Specifying slatted timber seats consistent with feedback received through other forums for comfortable seating materials to be used.

 

Conclusion

The Manual was exhibited, but did not attract any public submissions, indicating that it is consistent with community expectations for the quality of the public domain in the Penrith City Centre.  The recommended amendments of the Manual, as described above, are not considered to be significant.  The changes are consistent with the overall intent of the Manual to achieve the long term improvement of Penrith’s footpaths and streets.

 

The adoption of the Penrith Public Domain Technical Manual as policy by Council will set the standard of design, materials and finish for future street upgrades and maintenance in the Penrith City Centre.  Adherence to a specific palette of materials and finishes will produce a safe, accessible, high quality urban character commensurate with Penrith’s status of a regional city. It is recommended that the Manual is adopted, with the minor amendments described above, as policy by Council to set a standard for the future upgrades of footpaths and public spaces.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Penrith City Centre Public Domain Technical Manual be received.

2.    The Manual be adopted as Council policy, with the minor amendments described in this report, for the future upgrades of footpaths and public spaces in the Penrith City Centre.

3.    The Access Committee, Penrith CBD Corporation and the Penrith Valley Chamber of Commerce be advised of Council’s decision.

 

 

 

ATTACHMENTS/APPENDICES

1.  

Penrith Public Domain Technical Manual

71 Pages

Attachments Included

  

 

10

Successful Shade Sails Grant - Warburton Crescent Playground, Werrington County   

 

Compiled by:               Matthew Morris, Parks Program Co-ordinator

Authorised by:            John Gordon, Parks Manager  

 

Outcome

We have safe, vibrant places

Strategy

Improve our public spaces and places

Service Activity

Manage and maintain the City's sports grounds, parks and open space

      

 

Executive Summary

The Cancer Institute NSW is Australia’s first state-wide government supported cancer control agency. Their vision is to lessen the impact of cancer in NSW and focus on taking a collaborative approach to improving outcomes in cancer prevention, diagnosis, treatment, care and ultimately, survival.

As part of the Institute’s programs, applications were sought from interested organisations to apply for funding up to $25,000 for the delivery of projects / infrastructure to reduce the exposure and risk of sun related cancers. Council officers applied for, and were successful in receiving a grant for the provision of shade sails at Warburton Crescent playground, located in Werrington County.

Background

Currently, the Cancer Institute NSW is working on delivering the NSW Cancer Plan 2011-2015, the NSW Government strategy that sets the platform for programs and campaigns aimed at lessening the impact of cancer across NSW over the next five years.

 

The Innovation Grant Program is a Cancer Institute NSW wide program. One of the components of the Innovation Grant Program is the Evidence to Practice Grants. The aim of the Evidence to Practice Grants is to provide funding to organisations with an interest in cancer control to undertake projects that embed evaluated research into practice or generate evidence to fill an existing gap. However the focus of the grants is service-centred initiatives and not research proposals.

 

To be eligible for funding in 2015/16:

 

·    The organisation must be based in NSW and provide services or have an interest in cancer control.

 

·    The organisation must apply using the application template.

 

·    The project must commence in 2015/16. All obligations regarding previously funded projects involving the applicants must have been fulfilled to the satisfaction of the Cancer Institute NSW. Such obligations include the provision of satisfactory progress, final and financial reports.

 

Council officers prepared a comprehensive application responding to all of the eligibility criteria including a shade audit, photos, and details on the broader public benefits of delivering shade at this playground. The application requested a contribution of $25,000 to fully fund the installation of the shade sail.

 

The playground at Warburton Crescent was constructed in late 2012 and incorporates a number of ‘All Ability’ play elements. Following the completion of the project Council received numerous representations from the community in relation to the provision of shade at this location. Whilst trees have been planted as part of the project, they will take a number of  years to mature to the point of providing adequate shade. An audit of playgrounds in the area identified a lack of shade as a significant issue.

 

The grant application did not require a financial contribution from Council, thus providing an ideal opportunity to achieve the delivery of shade sails.

 

Following formal advice that the grant was successful, arrangements are currently underway to ensure delivery of the shade sails prior to the commencement of the summer season given these will make a significant difference to improving the level of sun protection and enjoyment of the playground by all.

 

A second application was made for the provision of shade over the gym equipment located outside of the Blue Hills Community Centre, Glenmore Park Child and Family Precinct which was unsuccessful on this occasion.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on the Successful Shade Sails Grant - Warburton Crescent Playground, Werrington County be received.

2.    Council formally write to thank the Cancer Institute NSW for the grant and to advise that it looks forward to working with them on other Cancer related projects in the future.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                                    27 July 2015

 

 

 

11

Tender Reference RFT 14/15-28 Public Domain Upgrade, Queen St, St Marys   

 

Compiled by:               Ju Li, Project Co-ordinator

Ari Fernando, Major Projects & Design Co-ordinator

Authorised by:            Michael Jackson, Design and Projects Manager  

 

Outcome

We have safe, vibrant places

Strategy

Improve our public spaces and places

Service Activity

Manage the development of master plans and designs for Council's assets and public domain

      

 

Executive Summary

The Tender (RFT 14/15-28) for Public Domain Upgrade, Queen Street, St Marys was advertised in the Western Weekender on 17 April 2015 and the Sydney Morning Herald on 21 April 2015. The Tender closed on 9 June 2015.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Hargraves Urban Pty Ltd be accepted for the full scope of works outlined in the RFT 14/15-28 for Public Domain Upgrade, Queen Street, St Marys for a total amount of $4,759,999 (excluding GST).

Background

St Marys Town Centre is the second largest retail/commercial centre within the Penrith LGA. Queen St is the one kilometre long main street in St Marys, linking the railway station and the Great Western Highway.  Council adopted the Queen St Streetscape Improvement Program (SIP) in November 2013 which includes the following key strategies:

 

·    To install pedestrian lighting along the footpath

·    Street tree replacement

·    Footpath improvement

·    New street furniture

·    Raised planter, verge and median plantings

 

The scope of works for Public Domain Upgrade, Queen Street, St Marys includes:

 

·   Demolish the existing footpath and replace with concrete pavers and asphalt paving

·   Supply and install new LED pedestrian lighting

·   Remove existing trees and replace with new street trees,

·   Supply and install new street furniture

·   Provide raised planter, verge and median plantings including an irrigation system

 

The pavements of Queen St include portions which are on private land as many tenancies have been set back from the property boundary so as to allow a generous double width footpath space.  Tenderers were required to submit a price schedule with the works on private land defined as a separable portion.

 

In 2011, Council endorsed the implementation of a program of public domain civic improvements in the LGA to support its growth and development - a special rate variation (SRV) was approved for the City Centres Renewal & Improvement Program (CCRIP) by IPART to fund the Program. The proposed Public Domain Upgrades for Queen Street St Marys are fully funded by the CCRIP SRV.

Tender Evaluation Process

The Tender Evaluation Committee consisted of Ari Fernando (Major Projects and Design Coordinator), Elizabeth Roxburgh (Landscape Architect), Ju Li (Project Coordinator) and Laura Schuil (Supply Officer- Contracts) and was chaired by Michael Jackson (Design & Projects Manager).  Peter Browne (Internal Auditor) from the Office of the General Manager was appointed as the Probity Advisor. The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Business References

·    Demonstrated Ability

·    Works Method and Program

·    Financials

·    Employment Policies (Apprenticeships)

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

 Tender Review

A full listing of the tenders received is detailed below in price order (ex GST).

 

Company

Tendered Price

Company Location

Directors

Starcon Group Pty Ltd

$4,170,649

 

22 Bellfrog Street, Greenacre NSW 2190

Ty Nguyen & Hanna Habib

Hargraves Urban Pty Ltd

$4,759,999

 

5/802 Pacific Highway
Gordon NSW 2081

Ben Hargraves

Quality Management & Constructions Pty Ltd

$6,260,000

 

Suite 208 29-31 Lexington Drive, Bella Vista NSW 2153

Steven Commisso

Statewide Civil Pty Ltd

$7,871,910

13/36 Abbott Road 

Seven Hills NSW 2147

Michael Dominello

 

Each tender was evaluated against the above evaluation criteria to determine an initial ranking. Consideration was then given to the tenderer’s price schedules to determine the best value for money solution with competency in technical aspects of the tender.

 

Following the detailed analysis of the tenderers’ experience, construction methodologies, resources and financials, the tender received from Starcon Group Pty Ltd did not sufficiently demonstrate their capability (experience in projects of this scale and demonstrated ability in particular) to undertake the proposed Public Domain Upgrade, Queen Street, St Marys.  The Committee were of opinion that there was no advantage to give further consideration to the tender received from Starcon Group Pty Ltd.

 

The remaining three tenderers demonstrated appropriate capacity and experience to deliver the scope of works.

Evaluation of the Preferred Tender

The tender received from Hargraves Urban Pty Ltd was considered by the Tender Evaluation Committee to provide the highest value for money compared to the next on the ranking list in terms of effectiveness and price.

 

The recommended Company, Hargraves Urban Pty Ltd, was selected based on their;-

 

1)   Compliance with the tender evaluation criteria,

2)   Demonstrated ability to meet Council’s requirements; and

3)   Competitive price for the services offered.

 

Referee checks have been undertaken regarding completed works for other Councils and feedback was uniformly favourable.

 

Hargraves Urban Pty Ltd have provided a detailed construction methodology with staging of construction to minimise disturbance to vehicular and pedestrian movement during the construction period.  They have proposed to utilise two crews working independently to deliver the project rapidly, within approximately 12 months from commencement.

 

Hargraves Urban Pty Ltd have accredited Environmental Management and Work Health and Safety Management Systems in place. They have demonstrated that they have appropriate construction experience in undertaking similar projects for local Councils in the Sydney metropolitan area.

Financial Services Manager’s Comment

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Hargraves Urban Pty Ltd. These checks were completed by Corporate Scorecard Pty Ltd and have been reviewed by Financial Services. Based on this review, no concerns were raised as to the ability of Hargraves Urban Pty Ltd to perform the works described.

 

As detailed above, Council has allocated funding from the City Centre Renewal and Improvement Program for this project and the total tendered price by Hargraves Urban Pty Ltd of $4,755.999 (excluding GST) is within the available budget.

Working on Private Land

The tender received from Hargraves Urban Pty Ltd indicated that the cost of the portion of works to be undertaken on road related footpath area that is privately owned by individual shop owners are in the order of $480,000 excluding GST.

 

Irrespective of the ownership of portion of land in front of each shop front, the public perceives the area as part of the public domain. The pavement and related upgrade works are proposed to be undertaken by Council at no charge to the individual property owners so that the public domain area will then have a consistent presentation. Reaching agreement with the many individual landowners involved so as to have them fund their relevant portion of the streetscape improvement program is impractical and is unlikely to save time and money. There is also the ambiguity of what actions Council could take if any of the shop owners were not agreeing to pay their contribution. In view of these considerations it is appropriate for Council to propose to fund the project in its entirety.

 

The other compelling reason to fund this project is that the property owners have in effect bestowed this land to the public domain and any assistance Council provides in maintaining and updating the streetscape is only small compensation for that concession.

 

The significant additional width of pavement throughout much of Queen St is one of the defining features of the St Marys Town Centre environment. This available width also permits the planting of substantially sized street trees, which impart significant character to the street and contribute markedly to the cooling of the immediate environment.  While the majority of the current large trees will be removed, they will be replaced with lower maintenance species as part of the works. The additional pavement width which has been contributed to the public realm by these property owners makes the implementation of these street trees possible.

 

Property Owners will be formally notified of the resolution of Council to undertake these works on private land and any objections, if received, will be addressed via negotiation in the first instance.  Reporting of the expenditure per privately owned property will be made in accordance with the provisions of the Local Government Act in a future report to Council.

Probity Advisor Comment

Peter Browne (Probity Advisor) assisted the Tender Evaluation Committee with the tender evaluation process and concurred that the tender evaluation process requirements identified in the Council’s Tendering Guidelines have been satisfied.

Tender Advisory Group (TAG) Comment

The Tender Advisory Group (TAG) consisting of the Chief Governance Officer, Stephen Britten and the Senior Governance Officer, Glenn Schuil met to consider the tender for Public Domain Upgrade, Queen Street, St Marys. The TAG supports the process and the recommendations contained within the Report.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference RFT 14/15-28 Public Domain Upgrade, Queen St, St Marys be received.

2.    Hargraves Urban Pty Ltd be awarded the contract for Public Domain Upgrade Queen Street, St Marys for an amount of $4,759,999 excluding GST.

3.    Council approve the expenditure of funds and the carrying out of the required project works on private land at no cost to property owners as detailed in the report.

4.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                                    27 July 2015

 

 

 

12

Poppy Park - Future Opportunities   

 

Compiled by:               Matthew Morris, Parks Program Co-ordinator

Authorised by:            John Gordon, Parks Manager 

Requested By:            Councillor Bernard Bratusa

 

Outcome

We have safe, vibrant places

Strategy

Improve our public spaces and places

Service Activity

Manage and maintain the City's sports grounds, parks and open space

      

 

Executive Summary

At its Ordinary meeting of 27 April 2015, Council resolved to seek a report into opportunities for a future permanent site for the ‘Poppy Park’ display which concluded in late April, 2015. Judges Park was used earlier this year for this purpose and was selected by event organisers due to its proximity to Memory Park and its link to the deeds of Australian Armed Forces.

 

The display involved the planting of a single poppy for every Australian lost in times of war, resulting in the planting of over 102,000 poppies. These poppies remained on display from 21 March 2015 until 26 April 2015 and were linked to the ANZAC centenary. As previously reported, this significant initiative was developed and coordinated by brothers Owen Rogers and Martin Rogers on behalf of Remember a Soldier Ltd.

 

The display was highly regarded by the community and resulted in many thousands of visitors going to the site to experience the display firsthand. This also resulted in extensive positive media coverage for the City, as the first City in this Nation to establish such a display in remembrance.

 

The display was inspired by a ceramic poppy display at the Tower of London where over 800,000 poppies were planted to mark the centenary of the outbreak of the First World War. The poppies filled the Tower’s famous moat between July and November in 2014.

 

Sponsorship was secured by the event organisers from a wide variety of individuals and organisations throughout the community, business sector and included Council itself.

 

This report provides advice to Council on the future of the ‘Poppy Park’ concept following consultation with the organisers and their desires to again coordinate and deliver the display, including the concept of a permanent display or annual display.

Background

In mid-November of 2014 Council officers, via the Mayor, Clr Ross Fowler OAM, were approached to meet with Mr Owen Rogers and Mr Martin Rogers in relation to the establishment and display of Poppies to coincide with ANZAC Day 2015, and the 100 year centenary to remember Australians lost in times of war.

 

Following an agreement to proceed with the concept using Judges Park as a location, Council officers commenced some of the detailed planning works in conjunction with the Rogers brothers. A schedule of dates, scope of works, and approvals were developed and put in place to support and facilitate the display event commencing 21 March 2015 and concluding 26 April 2015.

 

The ‘Poppy Park’ display attracted wide community and business support with various forms of sponsorship being provided to ensure the site and display offered a positive experience for visitors. A key supporter of this display was the Penrith RSL Sub Branch who was the recipient of donations from park visitors.

 

The display attracted significant media attention around the country and generated a high level of public interest, bringing thousands of visitors from various parts of the State to our City.

 

Given the success of the display, and the positive media attention the City received, Council has now an opportunity to consider the long term intentions of the display organisers and the permanency of a display.

 

Council officers recently met with Mr Owen Rogers to review the success of the Poppy Park display, and to seek an understanding of the organising group’s intentions regarding the longer term future of displays.

 

Future Operations

Council officers met with the Poppy Park event organisers, with discussions centred around the viability of the display becoming either a permanent display, held on an annual basis or in conjunction with significant remembrance dates.

 

Mr Owen Rogers advised officers that a permanent display is not something he and his brother Martin could sustain, nor would a display each and every year be viable in a public interest sense. The event required the marshalling of significant volunteer resources who were in part motivated by the significance of the ANZAC Centenary. Sustaining that level of volunteer interest and commitment over time would be challenging.

 

The consensus reached during discussions was to work towards holding further ‘Poppy’ displays to reflect key remembrance days only. It was proposed that the next display would be scheduled for the month of April in 2017 (ANZAC Day) and then again in November 2018 (in conjunction with the 100th Anniversary of Remembrance Day).

 

In regard to a preferred location, it was acknowledged that Judges Park worked fairly well on this first occasion, as it is centrally located and offers adjacent support services such as car parking and retail outlets on High Street. The site is also located in proximity to Memory Park, which is a registered war memorial.  Additional space would have been of assistance given the large numbers of visitors to the site and display. The organisers felt that future displays may well have a lower visitation rate.  

 

Discussions were also held in relation to alternate sites that may have the capacity to support the event. Locations such as Jamison Park, Woodriff Gardens and Weir Reserve were discussed and assessed against key site criteria such as available space, parking, availability of 3 phase power, toilet facilities, security, proximity to Memory Park etc. Whilst each site had a number of positives, none were considered to be superior to Judges Park.

 

The meeting agreed that further investigations should continue with key stakeholders (Rogers brothers, Penrith RSL and the Penrith CBD Corporation) to identify a potential alternate site and to determine if there is a need for a permanent Poppy Park to commemorate the deeds of our Australian Armed Forces.

It should be noted that Council’s Property Development Manager has advised that Judges Park is a site contained within the Living Well Precinct as part of the Penrith Progression initiative. This does not mean the Poppy display is excluded from Judges Park, but rather will need to be further considered to determine physical space, and support facility requirements.

 

Financial Implications

The costs associated with hosting the Poppy displays, is for the most part absorbed by way of sponsorship and donations. Council’s recent experience suggests only a small financial contribution is required, along with in kind assistance by various Council staff members.

 

In the longer term, should an alternate site be identified and endorsed then additional funding may be required to ensure support services such as electricity, water and fencing are provided.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Poppy Park - Future Opportunities be received.

2.    Council endorse the forward schedule for Poppy displays to be held in April 2017 and November 2018, utilising Judges Park.

3.    Council officers continue to investigate alternate potential sites in partnership with key stakeholders. This investigation should also consider the feasibility of a permanent or annual display.

4.    A further report be provided to Council outlining the outcomes of the key stakeholder investigations into alternate sites.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 5 - We care about our environment

 

Item                                                                                                                                                Page

 

13      Community Recycling Centre                                                                                          66

 

 

 



Ordinary Meeting                                                                                                    27 July 2015

 

 

 

13

Community Recycling Centre   

 

Compiled by:               Justin Murphy, Waste Education Officer

Authorised by:            Tracy Chalk, Waste and Community Protection Manager  

 

Outcome

We care for our environment

Strategy

Support our communities to live more sustainably and use resources wisely

Service Activity

Manage resource recovery and waste collection services

      

 

Executive Summary

This report seeks Council’s consideration of an exemption to tender under section 55 of the Local Government Act 1993 for the establishment of Penrith Community Recycling Centre. The report outlines the circumstances as to why a satisfactory outcome would not be achieved by going to tender due to the unique nature of the partnership and proposal.

 

The NSW Environment Protection Authority (EPA) and NSW Environmental Trust (Trust) through Waste Less, Recycle More is providing funding to establish a network of drop-off facilities for residents to recycle and safely dispose of common household problem waste for free.

 

The Waste Less, Recycle More initiative runs for a period of five years and is currently in its third year. This initiative offers $465.7 million in grants that are available to councils, business, industry and the community to stimulate new investment in the resource recovery industry in NSW. Programs funded under this initiative are administered by the Trust and the EPA.

 

The Western Sydney Regional Waste Avoidance and Resource Recovery Strategy 2014-2017 supports the establishment of 10 Community Recycling Centres within the Western Sydney region including one in the Penrith LGA.

 

In partnership with Toxfree Solutions Ltd Council has been successful in securing a grant for $161,850 to establish a Community Recycling Centre (CRC) in the Penrith LGA.

 

Under section 55(3)(i) of the Local Government Act 1993, Council can because of extenuating circumstances, remoteness of locality or the unavailability of competitive or reliable tenderers, decide by resolution (which states the reasons for the decision) that a satisfactory result would not be achieved by inviting tenders. The partnership with Toxfree Solutions Ltd satisfies this requirement of the Local Government Act for the reasons outlined.

 

Background

The proposed centre would be only the third established in the Sydney metropolitan area. The first was opened in Liverpool Council Depot in July 2014 following a similar grant from the EPA under the same Waste Less, Recycle More initiative.

 

Liverpool City Council's CRC has proven most successful and popular with residents dropping off over 125 tonnes of waste material at the centre in the first six months of operation. More than 84 tonnes of e-waste such as computers and televisions were processed through the centre from July to December, 2014, waste which would have otherwise been placed in landfill at a much higher disposal cost.

 

The CRC objective is to take problem wastes not suitable for kerbside bins, for free, including:

 

·      Water-based and oil-based paints

·      Used motor and cooking oils

·      Lead-acid and hand-held batteries

·      Gas cylinders and fire extinguishers

·      Conventional tube and compact fluorescent lamps

·      Mobile phones

·      Smoke detectors

·      Polystyrene and cardboard

·      Televisions and computers

 

 

As further outlined under Council’s Domestic Waste Strategy, the proposed centre complements the existing resource recovery events run throughout the year, such as Chemical CleanOut and E-Waste Drop Off.

 

Council had not originally proposed to provide a CRC, as no Council land was considered suitable for public access and the collection and storage of problem waste. Scheduling and licensing requirements under environmental legislation were also inhibitive to Council operation.

 

The partnership and joint application to the Environmental Trust was proposed by Toxfree Solutions Ltd and they approached Council. Toxfree Solutions Ltd have proposed to use their facility at 66 Links Road, St Marys, to build and operate the Penrith CRC.

 

Current Situation

 

Toxfree Solutions Ltd is currently the approved EPA/State Government provider for the disposal of hazardous and problem waste. As such, they have undergone and completed a competitive State Government tendering process, requiring all necessary schedule and licencing requirements for the collection, storage and disposal of problem and hazardous waste.

 

Given the existing relationship Toxfree Solutions Ltd has with the EPA, even if another service provider was able to demonstrate the ability to meet the grant funding requirements, Toxfree Solutions Ltd would still be required to collect and dispose of the problem waste from any alternative nominated centre. In essence this would create another step to the collection and disposal process. However, Council staff through investigations believe it is extremely unlikely that there would be any other service providers that would be able to fulfil the requirements of the EPA grant process within the LGA in respect of licensing and guaranteed site access in particular.

 

Toxfree Solutions Ltd is unique in its status of an approved provider to the EPA, in that it is an existing establishment in the Penrith LGA and is willing to provide access to its site for the general public. The proposal to Council by Toxfree Solutions Ltd was for a partnership subject to the successful awarding of the grant by the Environmental Trust.

 

Council has now been advised that the joint application submitted by Council and Toxfree Solutions Ltd was successful and, as such, grant funding of $161,850 will be provided to Council for the establishing of the CRC in partnership with Toxfree Solutions Ltd. Given the sum of the grant is over the tendering threshold ($150,000), Council would normally be required to tender, however in these circumstances it is considered appropriate that Council not proceed to tender in accordance with Section 55 Clause (3)(i) of the Local Government Act 1993, as a more satisfactory outcome is unlikely to be achieved. It is considered this is appropriate having regard to the unlikelihood of there being other potential sufficiently licenced providers in the area, and that the grant made available was undertaken based on a joint application with Council and Toxfree Solutions Ltd.

 

Toxfree Solutions Ltd Partnership

It is understood that Toxfree Solutions Ltd was selected because it is an industry leader and provider in hazardous waste management. Toxfree Solutions Ltd has also been successful in receiving a contract from the EPA, through an open tender process conducted, for the collection and disposal of problem wastes from all CRCs in NSW. This relationship has meant that Toxfree Solutions Ltd is a preferred provider for the EPA and is in a strong position to partner with Penrith City Council to build and operate a Penrith CRC. Council Officers have made enquiries and are of the understanding that no other provider within the Penrith LGA holds this type of relationship with the EPA. Toxfree Solutions Ltd is also the contractor used by the EPA across NSW for the Chemical CleanOut events,  In addition it should be noted that Toxfree Solutions Ltd is matching the grant funding dollar for dollar.

 

If Council were to call tenders for a CRC, Council Officers are of the belief that no other provider could provide the Centre with specifications as required by the EPA. In addition to this the grant funding would not necessarily have been provided should another provider have been put forward by Council. If Council partners with Toxfree Solutions Ltd to establish the Penrith CRC, the Centre could be operating and open to the public in early 2016 due to the use of the existing infrastructure that is included in the proposal.

 

The EPA lists only four other companies within the Penrith LGA that hold similar NSW EPA licences to Toxfree Solutions Ltd. Of the four companies only one has a similar operation to Toxfree Solutions Ltd and manages hazardous waste. However, only Toxfree Solutions Ltd holds the higher NSW EPA Licence for “Chemical Storage Waste Generation” and only Toxfree Solutions Ltd has the space on their site to construct and operate a CRC and has appropriate traffic access for entry and exit from the site for the general public.

 

The EPA requires Penrith City Council to have guaranteed access to the land the CRC is built on for a minimum period of ten years. To achieve this Toxfree Solutions Pty Ltd owns the land that their facility operates on and have indicated that they agree to this requirement.

 

A CRC within the Penrith LGA would greatly assist our residents to conveniently dispose of their problem wastes correctly. Currently, residents would be required to utilise and wait for the annual Penrith Chemical CleanOut Event or travel over 40km to the Liverpool CRC.  In six months of operation, Liverpool CRC has processed over 11.9 tonnes of cardboard, 25.2 tonnes of chemicals, 2.5 tonnes of batteries and 767 kilos of polystyrene.

 

Apart from the grant funding, no additional funds are required by Toxfree Solutions Ltd. However, for the duration of the proposed partnership, Council will lend their name to the centre and continue to deliver community education associated with the disposal of problem household waste at the CRC. This will include print media, community events, social media, information provided to residents registered for the Resource Recovery Reminder SMS service, school visits and information on Council’s web site.

 

The environmental leadership shown by Penrith Council’s residents in current resource recovery practice gives confidence that a Penrith CRC would be successful.

 

Financial Services Manager’s Comment

The value of the proposal outlined in this report exceeds the tender threshold and would ordinarily require Council to go to open tender. Section 55 (3)(i) of the Local Government Act 1993 provides  Council the opportunity to use the  extenuating circumstances provision to  enter into  contract with Toxfree for the provision of a Community Recycling Centre, as described in this report.

 

This report recommends that on the circumstances described in the report, including the joint grant application, EPA preferred contractor status of Toxfree Solutions and their available site, that the extenuating circumstances provision can be used.  Financial Services’ staff have reviewed the process undertaken and the options available to move forward and are in concurrence that it is unlikely that an open tender will achieve a different or more competitive result.

 

Senior Governance Officer’s Comment

It is open to Council to use the extenuating circumstances Clause in Section 55 (3)(i) of the Local Government Act 1993 when considering whether to call for tenders. This provision should only be engaged in circumstances where it is clear that a more satisfactory outcome could not be achieved by calling for tenders. Having regard to the circumstances outlined in this report and that the submission for grant funding was made in partnership with Toxfree Solutions Ltd and subsequently having the grant awarded on that basis, it is considered in these circumstances the decision to not call for tenders would be justified. In addition to this the grant funding may not have been made available should an alternative provider been put forward by Council.

 

Furthermore, Council’s Governance staff made a number of enquiries with the relevant technical staff to ascertain the likelihood of other service providers being able to provide the same services as Toxfree Solutions Ltd. Council’s Governance staff were satisfied, based on this information provided that Toxfree Solutions Ltd is likely to be the only viable provider in the LGA that met the requirements of the grant, especially given its existing status as a preferred contractor for the EPA and the relevant licences it holds.

 

Conclusion

 

In accordance with Section 55 (3)(i) of the Local Government Act 1993 Council has the option to not call for tenders because of extenuating circumstances, remoteness of locality or the unavailability of competitive or reliable tenderers, decide by resolution (which states the reasons for the decision) that a satisfactory result would not be achieved by inviting tenders. The partnership with Toxfree Solutions Ltd satisfies this requirement of the Local Government Act for the reasons outlined in this report, including the ability to provide access to the land for 10 years, willingness to match dollar for dollar the grant funding and the holding of appropriate required licences.  Additionally, it is considered unlikely that an alternative competitive or reliable tender would be received should a tender be called for.

 

The Penrith CRC would be constructed through the grant funding from the Trust and funding from Toxfree Solutions Ltd. Toxfree Solutions Ltd would also fund the operation of the site and the EPA would fund the disposal of the waste items.

 

Subject to approval, the Penrith CRC could be operational and open to the public in early 2016.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Community Recycling Centre be received.

2.    Council not call for tenders under section 55 of the Local Government Act 1993 for the Penrith Community Recycling Centre as a more satisfactory result would not be achieved having regard to the grant funding being provided on the basis of a successful joint application made by Council and Toxfree Solutions Ltd, their accreditation and preferred contractor status with the EPA and the likelihood of not receiving any further competitive tenders.

3.    Council accept and endorse the Environmental Trust Grant in partnership with Toxfree Solutions Ltd.

4.    Council write a letter of thanks to the NSW Environmental Trust for the grant of $161,850.

5.    Council’s Waste and Community Protection Manager be authorised to complete the partnership agreement for the establishment of the Penrith Community Recycling Centre.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 6 - We're healthy and share strong community spirit

 

Item                                                                                                                                                Page

 

14      Occupation Agreement - Penrith Performing and Visual Arts Ltd and Penrith City Council         74

 

15      Spicy Penrith 2015                                                                                                           76

 

16      Creation of easements for new electrical equipment at Jamison Park, Lot 1 DP1057945 Jamison Road, South Penrith                                                                                                         79

 

 

 



Ordinary Meeting                                                                                                    27 July 2015

 

 

 

14

Occupation Agreement - Penrith Performing and Visual Arts Ltd and Penrith City Council   

 

Compiled by:               Erich Weller, Community and Cultural Development Manager

Authorised by:            Ruth Goldsmith, Executive Manager - City Planning and Community  

 

Outcome

We are healthy and share strong community spirit

Strategy

Support cultural development, activating places and creativity

Service Activity

Implement projects and activities to enhance the cultural vitality of the City

      

 

Executive Summary

An Occupation Agreement has been developed in consultation with the Penrith Performing and Visual Arts Ltd (PP&VA Ltd) for the management, maintenance and use of the Penrith Regional Gallery and The Lewers Bequest (PRG&TLB) and the Joan Sutherland Performing Arts Centre (JSPAC) for the purpose of providing centres of cultural and educative excellence and diversity for the benefit of the community.

 

This Occupation Agreement is a continuation of previous occupation agreements for the PRG&TLB and JSPAC.  The Occupation Agreement provided at Attachment 1 to this report contemporises the agreement and stipulates the PP&VA Ltd shall be responsible for the care, control and management of the PRG&TLB and JSPAC. The Agreement also defines the respective maintenance responsibilities of the PP&VA Ltd and Council.

 

The PP&VA Ltd Audit, Risk and Compliance Committee has reviewed and supports the Occupation Agreement.  Following Council’s adoption of the Occupation Agreement attached to this report, the Agreement will be presented to the next PP&VA Ltd Board meeting in August 2015 for adoption.

 

The report recommends that Council adopt the Occupation Agreement with the PP&VA Ltd for the care, control and management of the Penrith Regional Gallery and The Lewers Bequest and the Joan Sutherland Performing Arts Centre, and that the Agreement be signed by the Mayor and General Manager of Penrith City Council, and the Chairman and Company Secretary of the Penrith Performing and Visual Arts Ltd.

Background

The last occupation agreement with the Joan Sutherland Performing Arts Centre was dated 1994.  The PP&VA Ltd was established in August 2006 and the responsibility for the day to day operations of the theatre, performing arts and gallery components came under the management of the PP&VA Ltd Board, rather than three separate management structures.  The new Occupation Agreement is needed, to take into account the changed circumstances.

The Occupation Agreement

The new Occupation Agreement reconfirms that the PP&VA Ltd shall be responsible for the care, control and management of the Penrith Regional Gallery and The Lewers Bequest and the Joan Sutherland Performing Arts Centre.

 

The Occupation Agreement states that Council acknowledges “that the PRG&TLB and JSPAC be managed, maintained and used to develop and maintain centres of cultural and educative excellence and diversity for the performing and visual arts providing a cultural and educational resource for the benefit of the community to achieve optimal use”. (1. Recitals B)

 

Council officers, including Council’s Senior Legal Officer, have worked closely with the CEO of the PP&VA Ltd to finalise the draft Occupation Agreement.  The Audit, Risk and Compliance Committee of the PP&VA Ltd has also had the opportunity to review the Occupation Agreement and have raised no additional matters with the Occupation Agreement provided as Attachment 1 to this report.

 

The Occupation Agreement clarifies the responsibilities of Council and the PP&VA Ltd for the facility maintenance and asset renewal for the PRG&TLG and the JSPAC.

Next Steps

Following Council’s endorsement of the recommendations in tonight’s report, the Agreement will be presented to the next PP&VA Ltd Board meeting in August 2015.

Conclusion

The proposed Occupation Agreement between Council and the PP&VA Ltd makes clear the respective responsibilities of Council and the PP&VA Ltd in relation to the management and operation of the PRG&TLB and the JSPAC.

 

The PP&VA Ltd Audit, Risk and Compliance Committee has reviewed and supported the Occupation Agreement.  Following Council’s endorsement of the recommendations in this report, the Agreement will be presented to the next PP&VA Ltd Board meeting in August 2015 for adoption.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Occupation Agreement - Penrith Performing and Visual Arts Ltd and Penrith City Council be received.

2.    Council adopt the Occupation Agreement with the PP&VA Ltd for the management, maintenance and use of the Penrith Regional Gallery and The Lewers Bequest and the Joan Sutherland Performing Arts Centre.

 

3.    The Occupation Agreement be signed by the Mayor and General Manager of Penrith City Council and the Chairman and Company Secretary of the Penrith Performing and Visual Arts Ltd.

 

4.    The Common Seal of the Council of the City of Penrith be affixed to all necessary documentation.

 

 

 

ATTACHMENTS/APPENDICES

1.  

Occupation Agreement between Penrith City Council and Penrith Performing and Visual Arts Ltd

16 Pages

Attachments Included

  


Ordinary Meeting                                                                                                    27 July 2015

 

 

 

15

Spicy Penrith 2015   

 

Compiled by:               Amy Williamson, Community Development Officer - Multicultural Liaison

Katerina Tahija, Youth Development Officer

Authorised by:            Erich Weller, Community and Cultural Development Manager 

Requested By:            Councillor Ross Fowler OAM

 

Outcome

We are healthy and share strong community spirit

Strategy

Encourage social connections and promote inclusion in our community

Service Activity

Coordinate events and engage with a broad range of community partners, including other levels of government, to build community capacity

      

 

Executive Summary

This report provides information on the Spicy Penrith event to be held at St Marys Memorial Hall on 8 August 2015. Previous Spicy Penrith events in 2012 and 2013 have attracted up to 400 people from the Indian subcontinent communities and the broader Penrith community.

 

Spicy Penrith is the result of an idea by Council staff from India, Nepal and Sri Lanka to showcase and celebrate the culture of these growing and emerging communities in the Penrith area. The Spicy Penrith event is an opportunity to celebrate our cultural diversity, build social inclusion and foster creativity.

 

For 2015, Spicy Penrith is partially funded through ticket sales. Further funding has been received from Multicultural NSW, ANZ Bank Penrith and the Western Union Company.  The funding contributions received will not cover the full cost of the event.  A funding source for the remaining $3,600 will need to be identified.

 

The report recommends that the information be received.

Background

Spicy Penrith is the result of an idea by Council staff from India, Nepal and Sri Lanka to showcase and celebrate these emerging communities in the Penrith area. Council’s Multicultural Liaison Officer works in partnership with these staff members along with their incorporated associations to bring Spicy Penrith to the broader community.  The Sri Lankan, Indian, Nepalese and Bhutanese communities have growing numbers in Penrith City. The 2011 Census data for Penrith LGA indicates an increase of over 1,300 people from the Indian Subcontinent settling in the Penrith Area over the past five years. These communities have a rich heritage of dance, music and spicy food, hence the name Spicy Penrith was chosen for the event. Spicy Penrith has been held twice, in August 2012 and again in August 2013 at Memorial Hall, St Marys.

 

In 2012 Spicy Penrith was held for the first time at the St Marys Memorial Hall. This event celebrated the Sri Lankan, Indian, Nepalese and Bhutanese communities in the Penrith Local Government Area and was an outstanding success, attracting 400 community members.  Spicy Penrith was held again in 2013, again attracting about 400 people from the Indian subcontinent and the broader Penrith community helping to build connections and social cohesion within Penrith’s diverse population.

 

Spicy Penrith 2015 is expected to again attract an audience of about 400 community members of all age groups and many cultural backgrounds. It incorporates 18 performances from the Sri Lankan, Indian, Nepalese and Bhutanese communities including a fashion parade of traditional and contemporary dress. Tickets are $20.00 for adults and $15.00 for children. Attendees also enjoy a complimentary Indian meal as part of their ticket purchase.

 

As with previous Spicy Penrith events, ticket sales contribute to meeting the cost of the event. However, with limitations on the venue’s capacity and other associated costs, expenditure exceeds ticket revenue. Further funding has been received from Multicultural NSW, ANZ Bank Penrith and the Western Union Company.  The funding contributions received will not cover the full cost of the event.

 

Community Benefits

The primary communities involved will be the Indian, Nepalese, Bhutanese and Sri Lankan communities. Between 2006 and 2011 Census, statistics show that an additional 654 people that identify India as their country of birth settled in the Penrith local government area and are the fastest growing migrant group. Over this same period the Nepalese community increased by 90 and the Sri Lankan community by 60 people. The Nepalese and Bhutanese are emerging communities in Penrith. Many of the Bhutanese community are from a refugee background.

 

Spicy Penrith is a very festive and vibrant celebration which offers a number of benefits for the community. Benefits include community awareness, developing networks with cultural performers and community leaders, bringing the cultures together and building community harmony and cohesion.

 

This year’s event will also provide an opportunity to acknowledge the impact of the earthquake disaster in Nepal and collect donations for relief projects.

 

Current Situation

Based on the success of the previous Spicy Penrith events, a third event is planned for 8 August 2015 at St Marys Memorial Hall commencing at 6pm. The Spicy Penrith 2015 event is being widely promoted and all community members, including the Indian subcontinent communities, are very welcome.

 

The cost of running Spicy Penrith 2015 is estimated to be $12,500. Council and the organising committee have been successful in securing a small grant from Multicultural NSW, and sponsorship from the ANZ Bank Penrith and the Western Union Company, Sydney for the event. Letters have been sent to thank these organisations for their financial contributions. 

 

The table below provides further detail on the projected income. 

 

 

 

 

 

 

 

 

 

 

 

Table 1-Spicy Penrith 2015 projected income

 

Spicy Penrith 2015 Projected Income

 

Contributors

Funding Amount

Multicultural NSW

$2,500

ANZ Bank Penrith

$3,000

Western Union Company, Sydney

$1,000

Ticket sales (estimate)

$2,400

Total

$8,900

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Summary

Spicy Penrith 2015 will be held on Saturday 8 August at St Marys Memorial Hall from 6pm.  The estimated cost of Spicy Penrith 2015 is estimated to be $12,500.  Ticket sales, together with sponsorship and a small grant from Multicultural NSW, provide an income of $8,900.    A funding source for the remaining $3,600 will need to be identified.

 

 

RECOMMENDATION

That the information contained in the report on Spicy Penrith 2015 be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                                    27 July 2015

 

 

 

16

Creation of easements for new electrical equipment at Jamison Park, Lot 1 DP1057945 Jamison Road, South Penrith   

 

Compiled by:               Sharen Ryan, Administration Officer

Michael Buckpitt, Parks Technical Officer

Authorised by:            John Gordon, Parks Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Manage and maintain the City's sports grounds, parks and open space

      

 

Executive Summary

In March 2014 a tender was let for the construction of a Padmount Substation and the installation of 100 lux floodlighting to Fields 1 to 4 at Jamison Park, South Penrith. The Padmount Substation was required to augment the supply of electricity to Jamison Park, enabling the existing electricity supply to meet the current and future floodlight upgrades. Installation of this substation was included in the tender and the equipment was provided by Endeavour Energy.  Endeavour Energy’s Connections Policy requires that an easement be created after the electrical equipment has been connected to their network. The proposed easement documents were received from Endeavour Energy and confirmed compliance with their requirements. The Original Section 88B instrument has been signed by Endeavour Energy and returned to Council to be signed and lodged with the Land Titles Office.

 

This report seeks Council endorsement of the creation of the easement and approval to execute the plan administration sheet and 88B instrument for lodgement with the Land Titles Office.

 

Background

The new padmount substation was installed on the southern side of the access road into Jamison Park, off York Road, by an approved Level 1 accredited service provider. A 315kVA transformer for the substation was provided by Endeavour Energy and the cost of the ducts for the high voltage (HV) and low voltage (LV) ducts was covered by Endeavour Energy.  All work was inspected by Endeavour Energy during construction, and a registered surveyor   was engaged to prepare a work as executed plan showing the location of the substation and the location of the underground ducts for the HV and LV works running from it.

 

Current Situation

Following approval of the Work as Executed Plan by Endeavour Energy the surveyors then prepared a plan administration sheet and 88B Instrument creating the easement. These documents must be signed on behalf of Council, as owners of the land, by the Mayor and General Manager. Council will also need to sign the 88B Instrument as the consent authority. Once these documents have been signed they will need to be returned to the surveyor for electronic lodgement at the Land Titles Office for registration. In addition the original Certificate of Title for the land will need to be produced at the Land Titles Office.

 

Property Development Manager’s Comment

As the easements to be created over Council land in favour of Endeavour Energy are for the benefit of Council and the local community, Property Development supports the proposal.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Creation of easements for new electrical equipment at Jamison Park, Lot 1 DP1057945 Jamison Road, South Penrith be received.

 

2.    The original Plan Administration Sheet and the original Section 88B Instrument be signed on behalf of Council, as owners of the land and the consent authority, by the Mayor and General Manager.

 

3.    The signed documents be electronically lodged at the Land Titles Office for registration.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                                Page

 

17      Audit Committee                                                                                                               84

 

18      Insurance Renewals 2015-16                                                                                           86

 

19      Amendment to the Council's 2015 Meeting Calendar                                                     90

 

20      Local Government NSW Annual Conference 2015                                                        92

 

21      Tender Reference 14/15-29 Telecommunication and Data Centre Services                 96

 

22      Belmore And Jane Streets Penrith – Licence Agreement With Transport For NSW For Commuter Car Parks On Council Land                                                                                           108

 

23      2015 NSW Community Building Partnership Grants                                                     111

 

24      Summary of Investments and Banking for the period 1 June 2015 to 30 June 2015   117

 

 

 



Ordinary Meeting                                                                                                    27 July 2015

 

 

 

17

Audit Committee   

 

Compiled by:               Peter Browne, Internal Auditor

Authorised by:            Stephen Britten, Chief Governance Officer  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Ensure that the organisation promotes ethical behaviour, risk management, transparent decision making and meets contemporary governance standards

      

 

Executive Summary

This report provides information on the meeting of the Council’s Audit Committee held on
24 June 2015. 

Background

The Audit Committee is comprised of the Mayor (or the Mayor’s representative), three other Councillors and three independent members appointed by Council, to advise on financial reporting, internal controls, corporate risks, business ethics, assurance and other matters as identified in its Charter.  One of the key functions of the Audit Committee is to monitor the Internal Audit function. 

 

The NSW Local Government Internal Audit Guidelines (issued September 2010) provide that:

 

An audit committee plays a pivotal role in the governance framework.  It provides councils with independent oversight and monitoring of the council’s audit processes, including the council’s internal controls activities.

Current Situation

The Audit Committee met on 24 June 2015.  The first item on the agenda was to deal with the meeting held on 18 March 2015 which failed to achieve a quorum.  The Audit Committee adopted the recommendations from that meeting and the minutes of both these meetings are attached to this Business Paper.

 

The meeting of 18 March 2015 considered:

Ø Building Maintenance

Ø Legislative Compliance

Ø Purchasing Guidelines

 

The meeting of 24 June 2015 considered:

Ø The State Government’s “Fit for the Future” assessments

Ø Financial Reporting

Ø Information and Communications Technology

Ø Enterprise Risk Management

Ø Personnel and Recruitment

Information and Communications Technology

The Audit Committee was advised of extensive improvements currently underway for ICT.  These measures will improve both efficiency and security.

 

The Audit Committee was advised of the cryptolocker computer virus attack on Council on 7 May 2015.  The infection resulted in Council’s computers being shut down for part of the day.  Business Continuity Plans performed as required but are being reviewed in light of the incident to determine if any fine tuning would be beneficial.

Audit Committee remuneration

The Audit Committee consists of three or four Councillors and three independent members.   The independent members are presently paid fees of $400 per meeting for the Chair and $200 per meeting for other independent members, as set by Council on 5 November 2007.  Councillor members are not paid an additional fee for sitting on the Audit Committee.  Our research indicates there is a significant range in the fees paid to Local Government Audit Committee members in NSW.  It would appear that the normal (median) payment to the Chair of a Local Government Audit Committee is $500 per meeting with other independents picking up 80% of that amount.  A small number of Councils appear to set fees relative to commercial rates.  Full commercial rates would appear to be $20,000 p.a. for the chair.  Some Councils appear to be targeting 100%, 50% or 25% of Commercial rates

 

On 23 February 2015 Council set the fees for its Property Development Advisory Panel at $500 per meeting for the chair and $400 per meeting for other members.  These figures were based on the above Audit Committee remuneration research.  It is recommended that the fees paid to non-councillor members of the Audit Committee be adjusted to be the same as the current Property Development Advisory Panel fees.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Audit Committee be received.

2.    The independent members of the Audit Committee be paid a fee as outlined in the report.

 

 

ATTACHMENTS/APPENDICES

1.  

Minutes of 18 March 2015

3 Pages

Attachments Included

2.  

Minutes of 24 June 2015

4 Pages

Attachments Included

  


Ordinary Meeting                                                                                                    27 July 2015

 

 

 

18

Insurance Renewals 2015-16   

 

Compiled by:               Ken Muir, Risk Management Co-ordinator

Authorised by:            Stephen Britten, Chief Governance Officer  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Manage insurance and claims

      

 

Executive Summary

The purpose of this report is to provide information of insurance cover renewals with Westpool and United Independent Pools (UIP). The report recommends that Council maintains the existing excess for liability and property insurance and authorise contributions for insurance cover provided by Westpool and UIP.

 

Major insurance cover provided by Westpool and United Independent Pools (UIP) is due for renewal.

 

The 2015-16 public liability premium of $742,000 is a decrease of 10% on the premium paid in 2014-15 with a $100,000 excess.

 

The premium for Industrial Special Risk (ISR) cover is $467,568,000 with a $20,000 excess represents an 18% decrease in insurance costs.

 

The comprehensive motor vehicle insurance premium for 2015-16 is $192,000 with an excess of $2,000 representing a $39,000 increase, or 25%, on the 2014-15 premium.

Background

Council is a founding member of two local government insurance pools - Westpool and United Independent Pools (UIP).

 

Westpool comprises the following Local Government bodies:

 

§ Blacktown City Council

·    Parramatta City Council

§ Blue Mountains City Council

·    Penrith City Council

§ Fairfield City Council

·    Shellharbour City Council

§ Hawkesbury City Council

·    Wollongong City Council

§ Liverpool City Council

·    Camden Council

Liability cover is provided through Westpool. The Mayor, Councillor Ross Fowler OAM has been Chairperson of Westpool for the last 20 years.

 

UIP was formed by members of Westpool and MetroPool to spread the risks, share resources and stabilise premiums. UIP comprises the following Local Government bodies:

 

 

·    Westpool Councils

·    Lane Cove Council

·    Auburn City Council

·    Marrickville Council

·    Botany Bay City Council

·    Rockdale City Council

·    Holroyd City Council

·    Kiama City Council

·    Hunters Hill Council

·    Burwood Council

 

UIP facilitates insurance programs for Industrial Special Risk (Property), comprehensive motor vehicle and minor ancillary cover.

All services provided through Westpool and UIP are regularly market tested.

 

Current Situation

Liability Insurance

Westpool’s liability program provides pooled insurance cover for public liability, and professional indemnity.

 

The contribution to Westpool liability cover for 2015-16 for Council and its controlled entities is $742,000 with a $100,000 claims excess layer.

 

For 2015-16, Westpool has offered the following claims excess layers for liability cover:

 

Liability Claim Excess

$50,000

$75,000

$100,000

Contribution 2015-16

$813,000

$777,000

$742.000

 

The 2015-16 premium is a decrease of 10% on the 2014-15 premium that recognises the impact of the implementation of the Civil Liability Act and Council’s claims management processes with a $100,000 excess.

 

The following graph depicts the liability claims history over the last 10 years. The “spike” in the number of claims in 2011-12 is attributed to storm activity that resulted in an increase in pothole claims. The increase in the claims values in the graph are due to a limited number of litigated claims.

 

 

Westpool’s financial performance is strong and having achieved the APRA capital requirements Westpool returned $234,000 surplus capital to Council in November 2014.

 

Industrial Special Risk and General Property Insurance

Council’s Industrial Special Risk and General Property Insurance cover is due to expire on 30 October 2015. Cover is provided for insurance categories of Industrial Special Risk (ISR), fire & all risk (property only), machinery breakdown and computer breakdown.

 

The contribution to UIP for ISR cover for 2014-15 for Council and its controlled entities was $568,000 with a $20,000 claims excess layer.

 

The 2015-16 premium for ISR cover is $467,568,000 with a $20,000 excess represents an 18% decrease in insurance costs. The decrease incorporates increased size of UIP, the value of assets, the cost of claims against UIP and a change in reinsurance arrangements.

Given Council’s initiatives to improve fire and security protection and the low number of claims made, it is considered viable to continue with the excess to $20,000.

 

The number of property claims in last 5 years is summarised in the following table.

 

Location

Date Of Loss

Cause

Cost

Ched Towns Reserve Sporting Field Amenities Block

23/01/2010

Fire

$23,625

Fire Control Centre Regentville

5/02/2010

Storm

$20,190

Joan Sutherland Performing Arts Centre (Special excess $10,000)

20/04/2010

Malicious Damage

$11,000

Penrith City Council - Kingswood Depot

12/08/2010

Theft

$41,985

Ripples Leisure Centre (Special excess $10,000)

8/11/2010

Storm

$49,020

Multiple council buildings

16/12/2010

Storm

$158,709

Multiple council buildings  (18)

9/02/2012

Storm

$101,275

Ripples Hydrotherapy (Special excess $10,000)

5/07/2012

Theft

$50,000

Ripples Aquatic Centre (Special excess $10,000)

8/11/2012

Storm

$35,176

Werrington Cottage

28/12/2013

Fire

$60,000

RFS Regional Emergency Control Centre

15/03/2014

Storm

$81,000

Joan Sutherland Performing Art Centre

24/03/2014

Storm

$35,000

 

Motor Vehicle Insurance

UIP has provided a comprehensive motor vehicle self insurance pool since 2009-10 and has resulted in savings for members. The comprehensive fleet and mobile plant insurance premium for 2015-6 is $192,000 with the existing excess of $2,000. This is an increase of $39,000, or 25%, on the 2014-15 contribution. This increase reflects the increased cost of parts and repairs. The motor vehicle insurance premium compared to private comprehensive insurance (average $1,000) still remains favourable, with insurance cost per fleet passenger vehicles of $382 in 2015-16.

 

Controlled Entities

Controlled entities have been offered a range of claims excesses for liability cover with appropriately varied contributions based on the Westpool contribution formulae.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Insurance Renewals 2015-16 be received.

2.    Council retain its $100,000 claims excess for Public Liability cover and agree to pay a contribution of $742,000 to Westpool for liability cover for 2015-16.

3.    Council retain its $20,000 claims excess for Industrial Special Risk and General Property cover and agree to pay a contribution of $467,000 to United Independent Pools for 2015-16.

 

4.    Council retain its $2,000 excess and agree to pay UIP a contribution of $192,000 to the comprehensive motor vehicle insurance pool for 2015-16.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                                    27 July 2015

 

 

 

19

Amendment to the Council's 2015 Meeting Calendar   

 

Compiled by:               Adam Beggs, Governance Officer

Authorised by:            Glenn Schuil, Senior Governance Officer  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Manage Council's reporting system and meeting processes

      

 

Executive Summary

The report proposes an amendment to the Council’s 2015 Meeting Calendar which was adopted at the Ordinary Council Meeting of 25 November and amended on 25 May 2015.

When the Meeting Calendar was prepared for 2015 no meetings were scheduled for Monday 31 August 2015 given that there are 5 Mondays in the month. However it has been identified that an additional Policy Review Committee Meeting is required on 31 August 2015, followed by a Councillor Briefing at the conclusion of the Policy Review Meeting to deal with a number of matters.

 

The report recommends that an addition Policy Review Committee Meeting be scheduled for 31 August 2015.

 

Current Position

From time to time it is necessary to amend the Council’s adopted meeting calendar. A report was presented to a Councillor Briefing on 13 July 2015 that provided Councillors with a list of reports that were proposed to be presented to either an upcoming Policy Review Meeting and / or a Councillor Briefing. In that report Councillors were advised of a proposal to schedule another Policy Review Committee Meeting on 31 August 2015, followed by a Councillor Briefing at the conclusion of that meeting.

 

A copy of the revised 2015 Meeting Calendar incorporating the proposed scheduling of an additional meeting on 31 August 2015 for the Policy Review Committee is appended to this report.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Amendment to the Council's 2015 Meeting Calendar be received.

2.    The Council’s Meeting Calendar be amended to include a Policy Review Committee Meeting on 31 August 2015.

 

 

ATTACHMENTS/APPENDICES

1.  

Proposed Amended 2015 Meeting Calendar

1 Page

Appendix

  


Ordinary Meeting                                                                                                                  27 July 2015

Appendix 1 - Proposed Amended 2015 Meeting Calendar

 

PDF Creator


Ordinary Meeting                                                                                                    27 July 2015

 

 

 

20

Local Government NSW Annual Conference 2015   

 

Compiled by:               Adam Beggs, Governance Officer

Authorised by:            Glenn McCarthy, Executive Officer  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Support the Councillors in meeting their statutory obligations and roles as community representatives

      

 

Executive Summary

Local Government NSW (LGNSW) will hold its Annual Conference at Rosehill Gardens Racecourse, Rosehill from 11-13 October 2015.

 

Council is entitled to nominate up to ten (10) Councillors as voting delegates for motions to attend the Conference, as well as including other Councillors as observers. In addition to this, at this year’s Conference a separate set of voting delegates will be required for voting for Office Bearers and the Board. Council is entitled to nominate up to ten (10) Councillors as voting delegates for voting for Office Bearers and the Board.

 

It is Council’s practice to sponsor up to three observers chosen by the Deerubbin Local Aboriginal Land Council (LALC) to attend the Conference.

 

The Association has written to Council to provide information about this year’s Conference including the structure of motions and details surrounding the two types of voting.

 

The report recommends that Council nominate up to ten (10) voting delegates for motions and up to ten (10) Councillors as voting delegates for voting for Office Bearers and the Board. Council should also nominate any other Councillor observers, and sponsor up to three (3) Aboriginal observers, nominated by the Deerubbin Local Aboriginal Land Council, to attend the Conference.  A copy of the draft program is provided at Appendix 1.

Background

Local Government NSW (LGNSW) will hold its Annual Conference at Rosehill Gardens Racecourse, Rosehill from 11-13 October 2015.

 

The election of the LGNSW Board took place at the first Annual Conference held at Sydney Town Hall, Sydney in 2013. This included the election of the first LGNSW President, two Vice Presidents and a Treasurer. This year under the rules of the Conference there will be two types of voting. Two rolls of voters will be developed, one for voting in the elections of Officer Bearers and the Board and another one for voters voting on motions.

 

Over the years, Council has been very successful at influencing the development of statewide LG NSW policy, particularly in the areas of planning, the environment, community planning, fire and emergency services, roads and transport and rating policy.

 

Voting Delegates for Motions

It is the Council’s usual practice at this time to nominate its delegates to represent Penrith City Council at the upcoming Conference. Local Government NSW has advised that the premise for determining voting entitlements is based on the total number of votes in the rural/regional areas totalling the same number of votes in the metro/urban areas. As there are more rural/regional councils a calculation needs to be conducted to ensure that the number of votes is balanced. Council’s final voting entitlement for the Conference is ten (10).

 

Voting Delegates for Election of Office Bearers and the Board

At this year’s Conference there are two types of voting, the rules of the Association require that two types of rolls be developed the first for motions as normally conducted and outlined above and a separate roll of voters for Elections of Office Bearers and the Board. Council’s voting entitlement for Election of Officer Bearers and the Board is the same as for motions ten (10), it would be appropriate to nominate the same delegates as is done for the motions above. However if the total number of our delegates exceeds ten (10) then Council will need to nominate each set of delegates separately.

 

Other Delegates and Observers

In past years, a number of Councillors from Penrith City Council have also represented either the Executive of the former Local Government Association or other industry organisations such as the Hawkesbury River County Council, in addition to this. Council has also included Councillors as observers to the Conference in addition to its voting delegates.

 

In 2014 Council’s voting delegates were Councillors Jim Aitken OAM, Kevin Crameri OAM, Karen McKeown, Tricia Hitchen, John Thain and Michelle Tormey. In addition to this for the thirteenth year, Council sponsored up to three observers chosen by the Deerubbin Local Aboriginal Land Council (LALC) to attend the LGA Conference.

 

As the NSW Aboriginal Land Council is a member of Local Government NSW in its own right, it is entitled to select 9 delegates to attend the 2015 Local Government NSW Conference. The network of 121 Local Aboriginal Land Councils (LALCs) is divided into nine Regions and the Deerubbin Local Aboriginal Land Council is one of eleven LALCs contained within the Sydney/Newcastle Region.

 

The process for selecting the 9 delegates is entirely up to the NSW Aboriginal Land Council and, at this stage, it is not certain how many delegates (if any) will be selected to attend the Conference from the Deerubbin LALC. Council could however, still make provision to sponsor up to three observers from the Deerubbin LALC pending the outcome of the selection process for the  9 Aboriginal Land Council delegates.

 

Submission of Motions

Councils have been advised that for a motion to be included in the Business Paper that they must meeting the following guidelines:

 

1.   Are consistent with the objects of the Association;

2.   Relate to Local Government in NSW and/or across Australia;

3.   Concern or are likely to concern Local Government as a sector;

4.   Seek to advance the Local Government Policy agenda of the Association and/or improve the governance of the Association;

5.   Have a lawful purpose

6.   Are clearly worded and unambiguous in nature; and

7.   Do not express preference for one or several members over one or several other members.

 

Accordingly, Council’s motions should relate to issues which are causing concern to the Council and/or the community. The motions should also suggest an appropriate solution by including either a motion which could be considered by the Conference or notes which might guide delegates to an agreed position. The issues should be categorised under one of the following categories: (Category Definitions provided at Appendix 2)

 

1.   Industrial relations and employment

2.   Economic

3.   Environmental

4.   Governance/Civic Leadership

5.   Social Policy

 

Local Government NSW has advised that the submission of Council’s motions and any accompanying notes or motions for consideration at the Conference must be completed prior to 24 August 2015.

 

A further report will be submitted to the Policy Review Committee meeting on 10 August 2015 proposing issues/motions that could be raised at the Conference. Councillors are encouraged to raise any issues they think should be considered to staff prior to this meeting, to allow time for a motion and background information to be developed for inclusion in this report.  A copy of the draft program is provided at Appendix 1.

 

Outcomes of 2014 Council Motions

Council took two motions to the 2014 Conference they are outlined below:

Motion 72 - Penrith City Council * Review of Planning Reform Fund Fee

 

This matter was Carried at the meeting, and attached to this report is a copy of the response from the Board concerning this matter including a response from the relevant Minister.

Penrith City Council City Council * Amendment (Elections) Bill 2014

 

This matter was not dealt with at the Conference and was referred to the Board, at this stage no response has been received. When a response is available it will be distributed to Councillors.

 

Conclusion

Council has been successful in influencing State Association policy through its involvement in past Conferences. The Delivery Program for 2013-17 identifies Council’s role in monitoring the impact of emerging policies and seeking to influence State and Federal Governments through a strong advocacy role. Council’s attendance and involvement at the Local Government NSW Conference is one of the activities that contribute to achieving these delivery actions.

 

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Local Government NSW Annual Conference 2015 be received.

2.    Council nominate ten (10) voting delegates for motions to attend the 2015 Local Government NSW Conference to be held at Rosehill Gardens Racecourse, Rosehill, Sydney.

3.    Council nominate ten (10) voting delegates for Office Bearers and the Board to attend the 2015 Local Government NSW Conference to be held at Rosehill Gardens Racecourse, Rosehill, Sydney.

4.    Council give consideration to the nomination of observers to attend the 2015 Local Government NSW Conference.

5.    Council sponsor up to three (3) Aboriginal observers, nominated by the Deerubbin Local Aboriginal Land Council, to attend the 2015 Local Government NSW Conference.

 

 

ATTACHMENTS/APPENDICES

1.  

2015 LG NSW Conference Draft Program

3 Pages

Attachments Included

2.  

2015 LG NSW Motion Categories

1 Page

Attachments Included

3.  

2015 Conference Notification Letter

4 Pages

Attachments Included

  


Ordinary Meeting                                                                                                    27 July 2015

 

 

 

21

Tender Reference 14/15-29 Telecommunication and Data Centre Services   

 

Compiled by:               Ron Payne, Acting Chief Information Officer

Joel Ulrich, IT Support Officer

Stuart Benzie, Administration Officer - Policy & Communication

Authorised by:            Vicki O’Kelly, Executive Manager - Corporate  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Provide the information technology infrastructure and support to enable effective and efficient delivery of the organisation's services

      

 

Executive Summary

The tender RFT 14/15-29 Provision of Telecommunication and Data Centre Services was advertised in the Western Weekender on 8 May 2015 and Sydney Morning Herald on 12 May 2015. The tender closed on 10 June 2015.

 

The tender specifications requested telecommunication and data services across 8 mainly separable components. Council reserved the right to award the 8 components to one tenderer or to multiple tenderers.

 

The report advises Council of the outcome of the tender process and recommends that Council accepts tenders for components 4, 6, 7 and 8 from the companies identified within the recommendations of this report. It also recommends that Council decline to accept all tenders for components 1, 2 and 3 for the reasons outlined in this report and enter into negotiations with tenderers for those components, with a view to entering into contracts for the relevant services described in the scope of works. The report also recommends that Council decline to accept all tenders for component 5 and carry out the requirements of that component itself, rather than entering into a contract for the proposed services. These recommendations comply with the options available to Council under the tendering provisions of the Local Government (General) Regulation 2005.

 

Background

During the second half of 2014 Council in conjunction with external consultants, Beyond Technology, developed a new 3 year Information Communications Technology (ICT) Strategy for the organisation to ensure it has a contemporary ICT platform. The Strategy identified that Council’s current ICT infrastructure and services do not support a contemporary platform.

 

Key elements of the Strategy include the following:

 

·    Infrastructure Review

·    Move core administrative support services to cloud technology

·    Faculties to improve Council’s customer service

·    Disaster recovery plans

·    Mobile enablement of Council’s out of office functions, and

·    Move data centre to cloud

 

Council is now in the process of implementing a wide range of ICT initiatives to springboard Council’s technology and enable the outcomes of the ICT Strategy. For this to occur it is essential that Council obtain a modern network to facilitate communications for a range of functions including day to day operational processes, customer service, telephony and staff training.

 

The Cloud is an important part of the ICT Strategy and requires an efficient, high speed, robust and resilient network. The Cloud simplifies Council’s business continuity processes and provides additional resiliency for business operations. However, a single network connection does present risk to the organisation, as Council’s computing services will go offline if that single connection fails. For that reason, suitable redundancy solutions are a mandatory requirement for some of the key services being sought in this tender.

 

Council’s present hardware is approaching the end of its effective life and analysis shows that utilising Cloud services, as opposed to rebuilding and refurbishing Council’s in house data centre with new services, is significantly more cost effective. As Cloud services by definition are offsite, additional network capacity is required to reach the Cloud facilities and these costs have also been included in the financial analysis relating to the ICT Strategy.

 

Council’s current ICT systems do not support a contemporary platform and the ICT strategy relies largely on enhanced telecommunications infrastructure and services. Therefore, to underpin the services required to deliver the ICT Strategy Council issued a tender for the procurement of telecommunication and data centre services on 10 May 2015. Councillors were advised on the progress that has been made with Council’s ICT environment and informed of the tender, at a Councillor Briefing on 20 July 2015.

 

The tender comprised of 8 mainly separable components and Council reserved the right to award the 8 components to one tenderer or to multiple tenderers. The 8 components of the tender were:

 

(1)  Site Data Connectivity Services (including redundant pathways)

(2)  Enhanced Network Services (including site interconnection)

(3)  Internet Connections

(4)  Managed Compute Services (including cloud services)

(5)  Call Switching Services (hosted call services - Skype for Business Telephony)

(6)  Mobile Services (including devices, device management and coverage within the Penrith LGA)

(7)  POTS Services (traditional fixed line telephone services), and

(8)  Other Telecommunication Services (including conferencing 13, 1300, 1800 numbers etc)

 

Each of the above components is further detailed below:

 

(1)  Site Data Connectivity Services

 

This component includes the provision of data circuits to each of Council’s sites (e.g. Civic Centre, depot, libraries, recreational facilities, and childcare centres). The type of connection provided will vary by the bandwidth required for each of the sites. Most sites will have a second link to provide redundancy (back up) in the case of a failure of the primary circuit. The type of redundancy will also vary by site (e.g. for the Civic Centre this may be a second fibre trans versing different cable paths and for childcare centres this may be a 3/4G wireless solution).

 

 

 

(2)  Enhanced Network Services

 

This component includes site interconnection for all of the site connections from component 1 and provides a network core or “private cloud”. Settings in the core will ensure different types of data voice calls and business transactions have priority and service level over other functions such as web surfing and security camera footage. It will provide high performance interconnections to other cloud services in component 4 and Office365. Other core services included in this component are: router provisioning and maintenance, network and device management, cloud based firewalls, web filtering, wide area network (WAN) traffic acceleration and 3/4G mobile interconnect).

 

(3)  Internet Connections

 

The provision of public internet services to Council’s private cloud in component 3.

 

(4)  Managed Compute Services

 

This component is for services and facilities including the provision of data centres, cloud based virtual servers, cloud data storage services, cloud data backup services and co-location of Council equipment. These services are provided via an operating expense model which will allow Council to avoid significant capital outlays experienced previously in ICT functions.

 

(5)  Call Switching Services

 

Skype for Business (SFB) is replacing Council’s ageing PABX telephone system. The front end or user interface is provided with Office365 and will be interconnected with the public phone network (accounted for in component 7 of the tender). Council is seeking an organisation to manage the interconnect server and call switching.

 

(6)  Mobile Services

 

This component includes devices, device management and calls providing effective coverage within the Penrith LGA.

 

(7)  POTS Services (traditional fixed line telephone services)

 

This includes PSTN (traditional fixed line voice services), ISDN (bulk business grade fixed line voice services) and SIP (VoIP or voice over internet services).

 

(8)  Other Telecommunication Services

 

Other services including managed voice services such as 13 numbers, 1300 numbers, 1800 numbers, audio conferencing facilities and video conference facilities.

 

Tender Evaluation Process

The tender RFT 14/15-29 Provision of Telecommunication and Data Centre Services was advertised in the Western Weekender on 8 May 2015 and Sydney Morning Herald on 12 May 2015. The tender closed on 10 June 2015.

 

The Tender Evaluation Committee consisted of Laura Schuil (Supply Officer – Contracts), Michael Doggett (Supply Co-ordinator), David McIllhatton (Acting Financial Services Manager / Business Systems Coordinator), Andrew Moore (Financial Services Manager), Joel Ulrich (Technical Lead Network Infrastructure), and was chaired by Ron Payne (Acting Chief Information Officer). Stuart Benzie (Administration Officer Policy & Communication) from the Legal & Governance Department was appointed as Probity Adviser to provide ongoing advice on probity matters and to assist the Tender Evaluation Committee in ensuring that all tenders were assessed fairly, uniformly and transparently.

 

The evaluation criteria advertised and used to assess all tenders for each of the 8 components included the following:

 

·    Business References

·    Works Method and Program

·    Financials

·    Employment Policies (Apprenticeships)

·    Quality Assurance Systems

·    Environmental Management Systems

· &