Council_Mark_POS_RGB

18 November 2015

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 23 November 2015 at 7:30PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Michelle Tormey - 30 October 2015 to 3 January 2016 inclusive.

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 26 October 2015.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

6.           MAYORAL MINUTES

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

 

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Local Traffic Committee Meeting - 2 November 2015.

Policy Review Committee Meeting - 9 November 2015.

 

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 23 November 2015

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

ADVANCE AUSTRALIA FAIR

 

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

Beneath our radiant Southern Cross

We’ll toil with hearts and hands;

To make this Commonwealth of ours

Renowned of all the lands;

For those who’ve come across the seas

We’ve boundless plains to share;

With courage let us all combine

To Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 



Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


 

Council Chambers

Seating Arrangements


For members of the public addressing the meeting


 

 

 

Lectern


 

 

Executive Managers


 

 

 

Assistant General Manager Craig Butler


Assistant General Manager Barry Husking

General Manager
Alan Stoneham
Her Worship the Mayor Councillor Karen  McKeown


Senior Governance Officer Glenn Schuil






Minute Clerk

MediaClr Marcus Cornish

North Ward

 

Clr Bernard Bratusa

South Ward

 

 

Clr Tricia Hitchen

East Ward

 

 

Clr Ben Goldfinch

South Ward

 

Clr Mark Davies

South Ward

 

 

Clr Jim Aitken OAM

Public GallerySouth Ward

 

 

Clr Kevin Crameri OAM

North Ward

 

 

Clr Maurice Girotto

East Ward

Clr Jackie Greenow OAM

East Ward

 

Clr Michelle Tormey

North Ward

 

Clr Ross Fowler OAM

North Ward

 

Clr John Thain

North Ward

 

Clr Greg Davies

East Ward

 

Clr Prue Car MP

ManagersEast Ward

 

 

Executive Managers


 


Council_Mark_POS_RGB2015 MEETING CALENDAR

January 2015 - December 2015

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.30pm

 

2

 

 

 

 

 

 

 

21^ü

(7.00pm)

 

 

7

 

23@

23

27v

25#

29*

27

24@

28

26

23#+

14

(7.00pm)

Policy Review Committee

7.00pm

 

 

 

20

11

22

13

10

14

19

9

 

 

9

9

 

 

 

 

31

 

 

30

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2013-2014 Annual Statements are presented

 

Meeting at which any comments on the 2013-2014 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact the Senior Governance Officer, Glenn Schuil.

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 26 OCTOBER 2015 AT 7:34PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

PRAYER

The Council Prayer was read by the Acting Senior Governance Officer, Adam Beggs.

STATEMENT OF RECOGNITION

Her Worship the Mayor, Councillor Karen McKeown read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRESENT

Her Worship the Mayor, Councillor Karen McKeown, Deputy Mayor, Councillor Ross Fowler OAM and Councillors Jim Aitken OAM, Bernard Bratusa, Prue Car MP, Kevin Crameri OAM, Marcus Cornish, Mark Davies, Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM, Tricia Hitchen, John Thain and Michelle Tormey.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Greg Davies for the period 22 October 2015 to 30 October 2015 inclusive.

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 28 September 2015

317  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Ross Fowler OAM that the minutes of the Ordinary Meeting of 28 September 2015 be confirmed.

 

DECLARATIONS OF INTEREST

Councillor Jackie Greenow OAM declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 6 - St Marys (Byrnes Creek) Catchment Detailed Overland Flow Flood Study as she lives within the area of St Marys the subject of this report.

 

SUSPENSION OF STANDING ORDERS

318  RESOLVED on the MOTION of Councillor Prue Car MP seconded Councillor Maurice Girotto that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:36pm.

 

Councillor Jackie Greenow OAM introduced students from the Penrith local government area who participated in the 2015 Penrith/Fujieda Student Exchange Program.  The students then presented Her Worship the Mayor, Councillor Karen McKeown, with a letter from the Mayor of Fujieda thanking Penrith City Council for the recent student exchange program and expressing appreciation for the Sister City relationship between the two cities.

 

Ms Kim Lewis

 

Item 8 – Public Open Space Reinvestment Project – Erskine Park update

 

Ms Lewis, an affected person, spoke in support of the recommendation to retain the whole of Warbler and Aquarius reserves in Erskine Park.  Ms Lewis stated that she was in support of the amended plans incorporating more land into open space and that she opposed the selling off of this land to developers.  Ms Lewis also expressed concern for wildlife in areas where trees have been removed for development.

 

Mr Mark Woodland

 

Item 8 – Public Open Space Reinvestment Project – Erskine Park update

 

Mr Woodland, an affected person, representing residents of Mohawk Place and Sennar Road, spoke against the recommendation to dispose of part of Mohawk and Sennar Reserve.  Mr Woodland stated that the recreation reserve is used for outdoor family activities and that many families in the area purchased homes in that area because of access to the recreation reserve.  Mr Woodland stated that residents of Mohawk Place and Sennar Road have all signed a petition opposing any proposed development within the recreation reserve.  Mr Woodland concluded by requesting Council to retain the recreation reserve and to also consider providing recreational and play equipment in the reserve.

 

Mr Stephen Wigham

 

Item 8 – Public Open Space Reinvestment Project – Erskine Park update

 

Mr Wigham, an affected person, spoke against the recommendation to dispose of part of Mohawk and Sennar Reserve.  Mr Wigham stated his concern regarding the environmental impacts of developing the site and removing a number of trees, which will adversely affect the outlook from his property.   Mr Wigham also stated his belief that there has not been enough community consultation in this matter, as a number of residents in the surrounding area were not aware of the proposal to dispose of part of the reserve. Mr Wigham concluded by tabling a petition signed by residents of Mohawk Place and Sennar Road opposing any proposed development within this recreation reserve.

 

RESUMPTION OF STANDING ORDERS

319  RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Ben Goldfinch that Standing Orders be resumed, the time being 7:58pm.

 

 

Mayoral Minutes

 

1        Recognition for Penrith Councillors

Councillors John Thain, Mark Davies and Ben Goldfinch spoke in support of the Mayoral Minute and offered their congratulations to the Councillors who received recognition.

The Deputy Mayor, Ross Fowler OAM thanked his fellow Councillors for their good wishes.   

320  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor John Thain that the Mayoral Minute on Recognition for Penrith Councillors be received.

 

2        2015 Risk Management Excellence Awards

The Deputy Mayor, Councillor Ross Fowler OAM and Councillor Jim Aitken OAM spoke in support of the Mayoral Minute and congratulated the staff involved in achieving this award.

321  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Ross Fowler OAM that the Mayoral Minute on 2015 Risk Management Excellence Awards be received.

 

3        The Passing of Harry Morfoot

Councillor Jim Aitken OAM spoke in support of this Mayoral Minute

Her Worship the Mayor, Karen McKeown then asked the Councillors, staff and gallery to stand for one minute’s silence to acknowledge the passing of Harry Morfoot.

322  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Jim Aitken OAM that the Mayoral Minute on The Passing of Harry Morfoot be received.

 

Reports of Committees

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 12 October 2015                                                                                                                      

323  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Tricia Hitchen that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 12 October, 2015 be adopted.

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 19 October 2015                                                                                                                      

324  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Mark Davies that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 19 October, 2015 be adopted.

 

Procedural Motion     

325  RESOLVED on the MOTION of Councillor Maurice Girotto seconded Councillor Marcus Cornish that Item 8 – Public Open Space Reinvestment Project - Erskine Park update be brought forward and considered before all other business.

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 7 - We have confidence in our Council

 

8        Public Open Space Reinvestment Project - Erskine Park update                               

326  RESOLVED on the MOTION of Councillor Tricia  Hitchen seconded Councillor Jackie Greenow OAM

That:

1.    The information contained in the report on Public Open Space Reinvestment Project - Erskine Park update be received.

2.    The draft Open Space Master Plan be amended to retain the whole of Warbler and Aquarius reserves and Mohawk and Sennar Reserve.

3.    Council endorse commencing the statutory process to reclassify and rezone Council owned land identified in Erskine Park in Attachment 1.

 

4.    Council allocate $2.65m to the projects identified in the report by way of an internal loan against Council reserves.

 

Councillor Michelle Tormey called for a DIVISION.

 

For

Against

 

Councillor Prue Car MP

Councillor Michelle Tormey

Councillor John Thain

 

Councillor Ross Fowler OAM

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                       

 

Councillor Kevin Crameri OAM

 

Councillor Jim Aitken OAM

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Karen McKeown

 

 

 

 

Outcome 2 - We plan for our future growth

 

1        Development Application DA15/0386 - Consolidation of two (2) Existing Lots and Torrens Title Subdivision Creating Four (4) Lots and Associated Stormwater Drainage Works Lot 561 DP 834943 and Lot 1 DP 849973 at (Nos.207 and 209) Bennett Road, St Clair Applicant: Penrith City Council;  Owner: ~Penrith City Council                                                                                                                               

327  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jim Aitken OAM

That:

1.      The information contained in the report on Development Application DA15/0386 - Consolidation of two (2) Existing Lots and Torrens Title Subdivision Creating Four (4) Lots and Associated Stormwater Drainage Works Lot 561 DP 834943 and Lot 1 DP 849973 at (Nos.207 and 209) Bennett Road, St Clair be received.

2.      Development Application DA15/0386 for the consolidation of two (2) existing lots and Torrens Title Subdivision Creating Four (4) Lots and Associated Stormwater Drainage Works at Lot 561 DP 834943 and Lot 1 DP 849973, at (Nos. 207 and 209) Bennett Road, St Clair be approved subject to the following conditions:

2.1     Standard Conditions

A001      Approved Plans

B005      Mud/Soil

D001      Implement Approved Sediment & Erosion Control Measures

D009      Covering of Waste Storage Area

D010      Appropriate Disposal of Excavated or Other Waste

G001     Installation of Services and Service Clearance (subdivision)

H001      Stamped Plans and Erection of Site Notice

H002      All forms of Construction

H041      Hours of Work

K205      Construction Certificates for Subdivision Works

K304      Matters to be Addressed Prior to Commencement of Subdivision Works

K501A   Completion of Subdivision Works

K514      Subdivision Compliance Documentation

L007      Tree Protection Measures – No TMP with DA

L009      Tree Preservation Order

L012      Existing Landscaping (for existing development)

M001     Prior to Subdivision Work (Applies to subdivision except strata)

M008     Linen Plan

M013     Street Trees

M014     Surveyors Certificate

N001      Section 94 Contribution

N002      Section 94 Contribution

P001      Costs

Q001     Notice of Commencement & Appointment of PCA2


 

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Car MP

 

Councillor John Thain

 

Councillor Ross Fowler OAM

 

Councillor Michelle Tormey

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                       

 

Councillor Kevin Crameri OAM

 

Councillor Jim Aitken OAM

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Karen McKeown

 

 

 


 

 

2        Development Application 14/0465.03 Modification to Two Storey Dwelling and Detached Single Storey Garage Lot 2332 DP 1184497 (No.) 1 Laimbeer Place, Penrith Applicant: Eden Brae Homes;  Owner: ~Craig and Vicki Hill                        

328  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Ross Fowler OAM

That:

1.    The information contained in the report on Development Application 14/0465.03 Modification to Two Storey Dwelling and Detached Single Storey Garage Lot 2332 DP 1184497 (No.) 1 Laimbeer Place, Penrith be received.

2.    The Section 96 application to modify the internal layout of the two storey dwelling and amend the garage setback be approved subject to the following amendments.

3.    Modify Condition 1 (A001) of DA14/0465 to read as follows:

The development must be implemented substantially in accordance with the plans numbered 0017966 (Issue B), pages 1 to 11, Issue F dated 26th March 2015, drawn by Eden Brae Homes and stamped approved by Council, the application form, the BASIX Certificate and any supporting information received with the application, except as may be amended in red on the attached plans and by the following conditions.

4.    Delete Condition 9 of DA14/0465 to allow the garage to be located closer than 900mm to the eastern boundary.

5.    Add an additional condition stating:

Prior to the issue of a construction certificate for the garage, the ‘Easement for access, maintenance and overhang 0.9 wide’ identified as ‘B’ on lot 2333 DP1210925 shall be modified to extend the length of the approved garage on lot 2332 and evidence provided for the lodgement of registration with NSW Land and Property Information. The final occupation certificate shall not be issued until such time as the plan is registered.

6.    All other conditions in DA14/0465 to remain unchanged.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Car MP

 

Councillor John Thain

 

Councillor Ross Fowler OAM

 

Councillor Michelle Tormey

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                       

 

Councillor Kevin Crameri OAM

 

Councillor Jim Aitken OAM

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Karen McKeown

 

 

 

Outcome 4 - We have safe, vibrant places

 

3        Tender Reference RFT 15/16-04 Demolition of Ramps to Allen Place Elevated Carpark, Penrith                                                                                                                

329  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor John Thain

That:

1.    The information contained in the report on Tender Reference RFT 15/16-04 Demolition of Ramps to Allen Place Elevated Carpark, Penrith be received.

2.    In accordance with Section 178 (1)(b) of the Local Government (General) Regulation 2005 that the Council not accept any tender for the Demolition of Ramps to Allen Place Elevated Carpark, Penrith.

3.    The tenderers outlined in this report be advised of the situation and thanked for their tender response.

 

4        Magnetic Places Grants Program 2015-16                                                                     

330  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor John Thain

That:

1.    The information contained in the report on Magnetic Places Grants Program 2015-16 be received.

2.    The five projects listed in Table 1 are funded as part of the Magnetic Places Grants Program 2016.

 

5        Tender Reference 15/16-05 Construction of Sportsfield & Associated Infrastructure for Glenmore Park Sportsfield Stage 2, Park Avenue, Glenmore Park

Councillor Tricia Hitchen left the meeting, the time being 8:30pm.

331  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Tender Reference 15/16-05 Construction of Sportsfield & Associated Infrastructure for Glenmore Park Sportsfield Stage 2, Park Avenue, Glenmore Park be received.

2.    Landscape Solutions Pty Ltd be awarded the contract for the Construction of Sportsfield & Associated Infrastructure for Glenmore Park Sportsfield Stage 2, Parkway Avenue Glenmore Park, for an amount of $1,295,882.43 excluding GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

Outcome 5 - We care about our environment

 

6        St Marys (Byrnes Creek) Catchment Detailed Overland Flow Flood Study              

332  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler OAM

That:

1.    The information contained in the report on St Marys (Byrnes Creek) Catchment Detailed Overland Flow Flood Study be received.

2.    St Marys (Byrnes Creek) Detailed Overland Flow Flood Study be adopted.

3.    The St Marys (Byrnes Creek) Catchment Detailed Overland Flow Flood Study be made available to the public through Council’s website.

4.    Council implement the communication strategy detailed in the body of the report to advise property owners and the public of the adoption of the flood study.

5.    Council update s149 (2) flood planning notations by including properties identified by the St Marys (Byrnes Creek) Catchment Detailed Overland Flow Flood Study as affected by the Flood Planning Levels (100 year flood level plus 500mm freeboard).

 

 

Outcome 7 - We have confidence in our Council

 

7        Pecuniary Interest Returns                                                                                              

333  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jackie Greenow OAM

That:

1.    The information contained in the report on Pecuniary Interest Returns be received.

2.    Council officers write to the Office of Local Government notifying that three designated employees did not lodge their pecuniary interest returns by the due date.

 

9        2014-15 Financial Statements

Councillor Marcus Cornish left the meeting, the time being 8:34pm.

Councillor Tricia Hitchen returned to the meeting, the time being 8:35pm.

Councillor Marcus Cornish returned to the meeting, the time being 8:38pm.

334  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jim Aitken OAM

That:

1.    The information contained in the report on 2014-15 Financial Statements be received.

 

2.    Council congratulate staff involved in preparing the submission to IPART resulting in Council being considered Fit for the Future.

 

10      Summary of Investments and Banking 1 September 2015 to 30 September 2015    

335  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Bernard Bratusa

That:

1.    The information contained in the report on Summary of Investments and Banking 1 September 2015 to 30 September 2015 be received.

2.    The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 September 2015 to 30 September 2015 be noted and accepted.

3.    The graphical investment analysis as at 30 September 2015 be noted.

4.    The Agency Collection Methods as at 30 September 2015 be noted.

 

 

REQUESTS FOR REPORTS AND MEMORANDUMS and URGENT BUSINESS

 

RR 1           Defqon.1 Events        

Councillor John Thain requested a report to Council regarding the Defqon.1 events held in the City with the report to include recommendations on how the event should be structured in the future, in particular the duration and if it should remain a 2-3 day event or return to a one night or day event only.

 

 

UB 1           Provision of Funding for Future Opera Events at the Joan Sutherland Centre         

Councillor Jackie Greenow OAM requested that an amount of $1,000 be set aside from each Ward’s voted works to enable opera singer, Lorenzo Rositano to set up a not for profit organisation to continue bringing opera events to Penrith, on the condition that a business plan first be provided for Council’s consideration.

336  RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Ross Fowler OAM that the matter be brought forward and dealt with as a matter of urgency.

 

Her Worship the Mayor, Councillor Karen McKeown, ruled that the matter was urgent and should be dealt with at the meeting.

 

337  RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Ross Fowler OAM that an amount of $1,000 be set aside from each Ward’s voted works to enable opera singer, Lorenzo Rositano to set up a not for profit organisation to continue bringing opera events to Penrith, on the condition that a business plan first be provided for Council’s consideration.

 


 

 

RR 2           Removal of Trees and Topsoil - Lend Lease development, Llandilo       

Councillor Kevin Crameri OAM requested a memo reply to all Councillors providing an explanation as to why all trees and topsoil have been removed at the Lend Lease development at Llandilo, when residents often have difficulty obtaining permission to remove trees from their properties.

 

 

RR 3           Flight Paths associated with Proposed Badgerys Creek Airport

Councillor Kevin Crameri OAM requested a memo reply to all Councillors concerning the possibility of requesting a fly-over of the flight paths over Penrith associated with the proposed Badgerys Creek Airport.

 

RR4            Entry Feature at Glenmore Park entry - Mulgoa Road  

Councillor Mark Davies requested a memo reply to all Councillors regarding the condition of the stone wall marking the entry to Glenmore Park, at Mulgoa Road, as it has become overgrown and in need of restoration.

 

UB 2           Leave of Absence      

Councillor Bernard Bratusa requested a Leave of Absence from 1 November 2015 to 4 November 2015 inclusive.

338  RESOLVED on the MOTION of Councillor Ben Goldfinch seconded Councillor John Thain that the matter be brought forward and dealt with as a matter of urgency.

 

Her Worship the Mayor, Councillor Karen McKeown, ruled that the matter was urgent and should be dealt with at the meeting.

 

 

339  RESOLVED on the MOTION of Councillor Ben Goldfinch seconded Councillor John Thain that Councillor Bernard Bratusa be granted a Leave of Absence from 1 November 2015 to 4 November 2015 inclusive.

 

 

Committee of the Whole

 

Councillor John Thain left the meeting, the time being 8:58pm

 

340  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Prue Car MP that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 8:58pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Bernard Bratusa seconded Councillor Prue Car MP that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

 

 

Outcome 2

 

2        Legal Status of Development Application 13/0311 for Residential Apartments and Townhouses at Lot 1311 DP11611826 (No. 119) Glengarry Drive, Glenmore Park  Applicant: Hazzouri Property Trust;  Owner: ~Hazzouri Investments Pty Ltd        

 

This item has been referred to Committee of the Whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Outcome 7

 

3        Commercial Matter - Disposal of Council owned land to adjoining owner               

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        Commercial Matter - Primary Application - Woodriff Street, Penrith                         

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Outcome 6

 

5        Commercial Matter - Woodriff Gardens Tennis Courts Upgrade                               

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Councillor Prue Car MP left the meeting at 8:59pm and did not return.

 

 

The meeting resumed at 9:18pm and the General Manager reported that the Committee of the Whole met at 8:59pm on 26 October 2015, the following being present

 

Her Worship the Mayor, Councillor Karen McKeown, Deputy Mayor, Councillor Ross Fowler OAM, and Councillors Jim Aitken OAM, Bernard Bratusa, Kevin Crameri OAM, Marcus Cornish, Mark Davies, Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM, Tricia Hitchen, John Thain and Michelle Tormey.

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

 

CONFIDENTIAL BUSINESS

 

2        Legal Status of Development Application 13/0311 for Residential Apartments and Townhouses at Lot 1311 DP11611826 (No. 119) Glengarry Drive, Glenmore Park Applicant: Hazzouri Property Trust;  Owner: ~Hazzouri Investments Pty Ltd

Councillor John Thain returned to the meeting, the time being 9:00pm.                                      

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler OAM

CW2 That:

1.    The information contained in the report on Legal Status of Development Application 13/0311 for Residential Apartments and Townhouses at Lot 1311 DP11611826 (No. 119) Glengarry Drive, Glenmore Park be received.

2.    The Restriction on the Use of Land seventhly referred to in Deposited Plan 1161827 be modified as follows:

                                      “Vehicular access for Lot 1311 will be denied across the boundary                                    designated ‘y’-‘z’ on the abovementioned plan. Vehicular access                                       for Lots 1306 and 1307 will be denied across the boundary                                          designated ‘x’-‘y’- ‘z’ on the abovementioned plan.”

3.    The Common Seal of Penrith City Council be affixed to the necessary documentation modifying the Restriction on the Use of Land seventhly referred to in Deposited Plan 1161827.

4.    The proponent prepare all necessary documentation at no cost to Council to enable modification of the land use restriction.

 

3        Commercial Matter - Disposal of Council owned land to adjoining owner               

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jim Aitken OAM

CW3 That:

1.    The information contained in the report on Commercial Matter - Disposal of Council owned land to adjoining owner be received.

2.    Consideration of this matter be deferred to a future Council meeting.

 

4        Commercial Matter - Primary Application - Woodriff Street, Penrith                         

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jim Aitken OAM

CW4 That:

1.    The information contained in the report on Commercial Matter - Primary Application - Woodriff Street, Penrith be received.

 

2.    The Common Seal of the City of Penrith be placed on all necessary documentation for Council Primary Application and any other plans relating to subdivision and consolidation.

 

5        Commercial Matter - Woodriff Gardens Tennis Courts Upgrade                               

RECOMMENDED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Bernard Bratusa

CW5 That:

1.    The information contained in the report on Commercial Matter - Woodriff Gardens Tennis Courts Upgrade be received.

2.    A sum of $530,000, including an allowance for contingency, is allocated for the purpose of funding a project variation to upgrade 10 courts at Woodriff Gardens Tennis Complex with a cushioned hard court surface.

 

 

ADOPTION OF Committee of the Whole

 

341  RESOLVED on the MOTION of Councillor Ben Goldfinch seconded Councillor Jackie Greenow OAM that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3, CW4 and CW5 be adopted.

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 9:23pm.

 



PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·       Their name;

 

·       Organisation or group they are representing (if applicable);

 

·       Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·       Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·   The interest of the speaker (e.g. affected person, neighbour, applicant,        applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                                

   


Mayoral Minutes

 

Item                                                                                                                                                Page

 

1        The passing of David Mead                                                                                               1

 

2        Congratulations to Majorie and Graham Elphick, NSW Grandparents of the Year          2

 

3        Penrith Progression recognised in Planning Institute's State Awards                                3

 

 

 

 

 



Ordinary Meeting                                                                                         23 November 2015

 

Mayoral Minute

The passing of David Mead

           

 

It is with sadness that I note the recent passing of David Mead aged 66.

 

David spent 40 years working in local government. He was well respected and will be remembered by many for his outstanding financial management, his strong leadership and great vision.

 

David’s first job in local government was here at Penrith where he worked as a rates clerk in the 1960s. He went on to work with six other councils: Wollondilly Shire, Windsor Municipal, Hawkesbury City, Dungog Shire, Liverpool City and Baulkham Hills Shire.

 

He was Shire Clerk at Dungog, Town Clerk/City Manager at Liverpool and General Manager at Baulkham Hills. The performance of those councils improved significantly under David’s stewardship. He memorably took Baulkham Hills Shire Council from the brink of financial collapse to a strong and secure position before his retirement in 2005.

 

During his time at Liverpool City Council, David was a Westpool board member. Later, while General Manager of Baulkham Hills Shire Council, he was a board member of Metro Pool.

 

He also served on the Local Government Managers Australia (NSW) board for four years and his involvement in local government stretched past retirement. This included time as interim General Manager for Port Macquarie Council and as a consultant and committee member for a number of organisations.

 

On behalf of my fellow Councillors and the community of Penrith I’d like to acknowledge David’s contribution to our city and to local government in general.

 

I’d also like to offer our deepest sympathy to David’s family, in particular his children Sam and Belinda, and his many friends.

 

 

Councillor Karen McKeown

Mayor

 

 

 

RECOMMENDATION

That the Mayoral Minute on The passing of David Mead be received.

 

 

 


Ordinary Meeting                                                                                         23 November 2015

 

Mayoral Minute

Congratulations to Majorie and Graham Elphick, NSW Grandparents of the Year

Strategy: Support cultural development, activating places and creativity

           

 

I would like to congratulate Majorie and Graham Elphick on being named 2015 NSW Grandparents of the year.

 

The Elphicks received the award at Grandparents Day celebrations in October. NSW Grandparents Day is a state funded initiative that celebrates the vital role grandparents play in our society as custodians of individual and cultural memories and as providers of care and love to their children and grandchildren.

 

Mr and Mrs Elphick were recognised for exceptional efforts to support children in their local community by volunteering at St Marys North Public School for the past 45 years – the school attended by their children and now their grandchildren.

 

The Elphicks’ support the school in many ways. Both are active members of the Parents and Citizens Committee and founding members of the breakfast club, now in its 18th year.

 

The couple tends several gardens, including a chrysanthemum bed which provides flowers for the school’s Mother’s Day stall. Mr Elphick has also donated many screen printed items to the school to help with fundraising. Over the years the couple has looked after a range of “school pets”, including on weekends and over holidays.

 

When their children moved to high school, the Elphicks did not withdraw their support from St Marys North Public, rather they stepped in to help at both schools.

 

The Elphicks’ community work extends past the school gates. Mrs Elphick in particular is involved with the St Marys Neighbourhood Centre. She was also an active member of the St Marys Development Committee.

 

As each of these institutions and organisations will attest, Mr and Mrs Elphick step in whenever help or support is needed, no questions asked. They richly deserve this award.

 

On behalf of the Council and the Penrith community I’d like to commend Mr and Mrs Elphick for their unstinting and ongoing dedication to St Marys North Public School and the Penrith community.

 

Councillor Karen McKeown

Mayor

 

 

RECOMMENDATION

That the Mayoral Minute on Congratulations to Majorie and Graham Elphick, NSW Grandparents of the Year be received.

 

 


Ordinary Meeting                                                                                         23 November 2015

 

Mayoral Minute

Penrith Progression recognised in Planning Institute's State Awards

Strategy: Diversify the region's economy and attract investment, particularly targeting new and emerging employment sectors

           

 

The Penrith Progression - Place Shaping Framework was acknowledged at the Planning Institute of Australia (PIA) – NSW Awards on 11 November. Penrith City Council submitted jointly with consultants Hames Sharley, in recognition of the collaborative style of Penrith Progression.

 

The Highly Commended Award was received in the Best Planning Ideas – Large Project category.

 

Minister for Planning, Rob Stokes MP, presented the accolade and commented on his pleasure that Penrith was representing Western Sydney in such a prestigious award.

The 2015 PIA NSW Awards Commemorative Booklet said: “We often hear of the boast that a city is a great place to live, work and play but it’s another thing to seek to revitalise a city in Sydney’s west so that such a boast can be made.

 

“Leveraging off the opportunities available from drivers such as Badgerys Creek, this project has identified a place based and design led economic strategy to revitalise Penrith.

“Seeking to create residential space, local jobs and green recreation space, the judges agreed that this was a bold examination and response to the City’s aspirations and expectations.”

 

Penrith Progression was an exciting collaboration with the community of Penrith and a range of other stakeholders over more than 12 months.

 

The resulting ‘Penrith Progression: A Plan for Action’ identifies 100 actions and establishes a clear vision for the City Centre including:

·    Building a bustling City Centre that’s a pleasure to walk and get around

·    Making inner City living a reality and business in the City Centre easy

·    Connecting our river to the City Centre

·    Creating a vibrant colourful outdoor life

·    Adopting fresh ideas, projects and partnership, helping us grow and prosper and

·    Delivering jobs for the future.

 

Council is immensely proud of the recognition at these prestigious awards and was delighted to accept the award jointly with Hames Sharley.

 

Councillor Karen McKeown

Mayor

 

 

 

RECOMMENDATION

That the Mayoral Minute on Penrith Progression recognised in Planning Institute's State Awards be received.

 

 

  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                                Page

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 2 November 2015                                                                                                                                    1

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 9 November 2015                                                                                                                  7

 

 

 

 



Ordinary Meeting                                                                                         23 November 2015

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 2 November, 2015

 

 

 

PRESENT

Her Worship the Mayor, Councillor Karen McKeown, Councillor Marcus Cornish,  Councillor Tricia Hitchen – Representative for Member for Penrith, Mark Elliott – St Marys LAC, Matt Shirvington – Penrith LAC, Steve Grady – Busways, Wayne Mitchell (Chair) – Executive Manager Environment and City Development, Adam Wilkinson – Engineering Services Manager, David Drozd – Traffic Engineering Coordinator, Caitlin Bailey – Trainee Engineer, Graham Green – Senior Traffic Engineer, Daniel Davidson – Senior Traffic Engineer, Bernie Meier – Signs and Line Marking Officer, Steven Purvis – Senior Ranger.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Bernard Bratusa for the period 1 November 2015 to 4 November 2015 inclusive.

Leave of Absence was previously granted to Councillor Mark Davies for the 2 November 2015.

Leave of Absence was previously granted to Councillor Michelle Tormey for the period 30 October 2015 to 3 January 2016 inclusive.

APOLOGIES

Councillor Jackie Greenow OAM, Mark Carruthers – Roads and Maritime Services, James Suprain – Roads and Maritime Services, Ruth Byrnes – Senior Traffic Officer, Catherine Waerner – Road Safety Officer.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 12 October 2015

The minutes of the Local Traffic Committee Meeting of 12 October 2015 were confirmed.

 

 

DECLARATIONS OF INTEREST

 

Nil.

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        Pandorea Street and Caddens Road, Claremont Meadows - Endorsement of Signage and Line Marking Plan                                                                                       

RECOMMENDED

That:

1.    The information contained in the report on Pandorea Street and Caddens Road, Claremont Meadows - Endorsement of Signage and Line Marking Plan be received.

2.    The signage and line marking plans prepared by J. Wyndham Prince for the subdivision of Lot 18 DP239102, Pandorea Street and Caddens Road, Claremont Meadows (Plan No. 9886/CC04, issue D, dated 8 December, 2014 and Plan No. 9886/CC16, Issue C, dated 14 November, 2014) be endorsed for construction (as shown in Appendices 1 and 2).

3.    All associated signage and line marking is to be installed in accordance with Australian Standards.

4.    J. Wyndham Prince be advised of Council’s resolution.

5.    All costs associated with the installation of the signage and line marking be funded by the applicant.

 

 

2        Australia Day Event, Tuesday, 26 January, 2016 - Sydney International Regatta Centre                                                                                                                                 

RECOMMENDED

That:

1.    The information contained in the report on Australia Day Event, Tuesday, 26 January, 2016 - Sydney International Regatta Centre be received

2.     The event applicant be advised that this is a Class 2 Event under the “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified in the Guide must be complied with prior to the event.

3.     The applicant seek separate approval of the Roads and Maritime Services for the temporary reduction in the speed limit on Old Castlereagh Road.  

4.     A Transport Management Plan including a Risk Management Plan be lodged by the event applicant with the Roads and Maritime Services for approval prior to the event.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

5.       The event applicant provide confirmation of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million, prior to the event.

6.     A detailed Traffic Control Plan be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event.  The Traffic Control Plan shall include details of the proposed speed reduction on Old Castlereagh Road.  The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

7.     The event applicant arrange to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the endorsed Traffic Management Plan.  Where the Traffic Management and Traffic Control Plan indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

8.     The event applicant provide advice to Council prior to the event that the event complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

9.     The event organiser notify the Ambulance Service of NSW and fire brigades (NSW Fire Brigade and Rural Fire Service) and the State Emergency Services of the proposed event and submit a copy of the notification to Council prior to the event.

10.   The event applicant notify private bus companies of the proposed event and submit a copy of the notification to Council prior to the event.

11.   The event applicant ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

12.   Where provided, Variable Message Sign boards be located in accordance with the Roads and Maritime Services Technical Direction TDT2010/07.

13.   The applicant be advised of Council’s resolution.

 

3        Glenholme Drive and Deerubbin Drive, Glenmore Ridge - Endorsement of Signage and Line Marking Plan                                                                                                      

RECOMMENDED

That:

1.    The information contained in the report on Glenholme Drive and Deerubbin Drive, Glenmore Ridge - Endorsement of Signage and Line Marking Plan be received.

2.    The signage and line marking plans prepared by J. Wyndham Prince for Part Lot 1701 DP1166371 on the corner of Glenholme and Deerubbin Drive, Glenmore Ridge (Plan No. 110176/CC002, Issue E, dated 29 September, 2015) be endorsed for construction (as shown in Appendix 1).

3.    All associated signage and line marking is to be installed in accordance with Australian Standards.

4.    J. Wyndham Prince be advised of Council’s resolution.

5.    All costs associated with the installation of the signage and line marking be funded by the applicant.

 

4        Edward Street, Kingswood - Proposed No Stopping Restrictions                            

RECOMMENDED

That:

1.    The information contained in the report on Edward Street, Kingswood - Proposed No Stopping Restrictions be received.

2.    No Stopping restrictions be provided for the length of 10m on all approaches to the intersection of Edward Street and Manning Street, as shown in Appendix 1.

3.    The resident who reported the matter and the residents adjacent to the proposed No Stopping restrictions be advised of Council’s resolution.

 

5        Dunheved Road, Werrington County - Endorsement of Design Plan                        

RECOMMENDED

That:

1.    The information contained in the report on Dunheved Road, Werrington County - Endorsement of Design Plan be received.

2.    Design Plan AD 131 (dated October 2015) be endorsed for construction, with funding provided from the 2015/16 Urgent Traffic Facilities Budget.

3.    A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

4.    Council write to the RMS requesting them to provide green time capacity improvements in Dunheved Road Westbound, approaching the traffic signals at Henry Lawson Avenue.

5.    Council liaise with the Werrington County Shopping Centre Management of the proposed changes, and subject to no substantial objections, proceed with programming of the works.

6.     Council write to local members seeking support for funding to upgrade Dunheved Road in its entirety.

7.     Council confirm the process for reclassification of a road from a ‘Local Road’ to a ‘State Road’, and investigate whether Dunheved Road is eligible for reclassification to a ‘State Road’.

 

6        Racecourse Road and Batt Street, South Penrith - Design Plan Endorsement        

RECOMMENDED

That:

1.    The information contained in the report on Racecourse Road and Batt Street, South Penrith - Design Plan Endorsement be received

2.    Design Plan AB175 (dated October 2015) be endorsed for construction, with funding provided from the 2015/16 Major Traffic Facilities Budget.

3.    A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

4.    Council notify all affected residents of the proposed changes.

5.     Approval is subject to adjustment of the splinter island on the western leg of the intersection to remove the pedestrian access and ramps. And further, that Council investigate options for a formal pedestrian crossing further (west) along Batt Street.

 

 

GENERAL BUSINESS

 

GB 1          Bins left on Forbes Street, Emu Plains         

Councillor Marcus Cornish advised the Committee of an issue with bins being left on the road during Council’s waste collection days on Forbes Street, Emu Plains, between Emerald Street and Troy Street (adjacent to Emu Plains Public School).

RECOMMENDED

          That the Waste and Community Protection section be advised of this issue.

 


 

 

GB 2          Resealing of Great Western Highway, Lapstone Hill     

Councillor Marcus Cornish requested an update on the resealing of the Great Western Highway at Lapstone Hill.

RECOMMENDED

          That Council liaise with the Roads and Maritime Services and provide Councillor    Marcus Cornish with an update.

 

GB 3          Speeding Vehicles on Kingswood Road, Orchard Hills

Mark Elliott from St Marys LAC advised the Committee of an ongoing issue on Kingswood Road, Orchard Hills (near Orchard Hills Public School), with reports of vehicles exceeding the speed limit and at times becoming airborne. Mr Elliott has requested traffic calming devices be installed on this road. Mr Elliott was advised that Council is currently undertaking speed counts to determine the extent of the speeding concerns.

RECOMMENDED

          That Council investigate this matter.        

 

GB 4          Intersection of Atchison Street and Hall Street, St Marys      

Mark Elliott from St Marys LAC advised the Committee of an ongoing issue at the intersection of Atchison Street and Hall Street, St Marys, where vehicles travelling east are not adhering to the ‘Give Way’ signage. Mr Elliott suggested that this intersection be reviewed and a warning sign be installed on the approach to the ‘Give Way’ sign.

RECOMMENDED

          That Council investigate this matter.

 

GB 5          Nepean Triathlon       

Steve Grady from Busways advised the Committee that the Traffic Management Plan for the Nepean Triathlon worked well, with only 3 bus services in Cranebrook affected.

RECOMMENDED

          That the information be noted.

 

GB 6          Parking Issues - Mullins Road, Penrith        

Steve Grady from Busways advised the Committee that there are traffic issues on Mullins Road, Penrith with cars double parking in the mornings awaiting access to the service department at the Heartland Holden dealership. This is affecting buses trying to access Castlereagh Road when leaving the Busways depot in the morning. Mr Grady suggested to the Committee that parking restrictions be implemented on the northern side of Mullins Road.

RECOMMENDED

          That Council investigate this matter.

 


 

GB 7          Bus Stops - Manning Street, Kingswood     

Steve Grady from Busways advised the Committee of the difficulties that buses are having in accessing the two bus stops on Manning Street, Kingswood, at the bend near the pedestrian walkway to the University. Cars are parking within the prescribed stopping distance which makes it difficult for the buses to pull up at the kerb side.

Mr Grady requested the consideration of “Bus Zone” signage.

RECOMMENDED

          That Council investigate this matter.

 

There being no further business the Chairperson declared the meeting closed the time being 10:01am.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 2 November, 2015 be adopted.

 

 

 


Ordinary Meeting                                                                                         23 November 2015

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 9 November, 2015

 

 

 

PRESENT

Her Worship the Mayor, Councillor Karen McKeown,  Deputy Mayor, Councillor Ross Fowler OAM, and Councillors Jim Aitken OAM, Prue Car MP, Kevin Crameri OAM, Marcus Cornish, Greg Davies, Mark Davies, Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM and Tricia Hitchen.

 

LEAVE OF ABSENCE        

Leave of Absence was previously requested by Councillor Michelle Tormey for the period 30 October 2015 to 3 January 2016 inclusive.

RECOMMENDED that the matter be brought forward and dealt with as a matter of urgency.

 

Her Worship the Mayor, Karen McKeown, ruled that the matter was urgent and should be dealt with at the meeting.

 

RECOMMENDED that Leave of Absence be granted to Councillor Michelle Tormey for the period 30 October 2015 to 3 January 2016.

 

APOLOGIES

Apologies were received for Councillors Bernard Bratusa and John Thain.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 19 October 2015

The minutes of the Policy Review Committee Meeting of 19 October 2015 were confirmed.

 

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 5 - We care about our environment

 

3        Multi-Unit Developments - Penrith Development Control Plan

Waste and Community Protection Manager, Tracy Chalk introduced the report and made a presentation with Milan Marecic from Square Link Pty Ltd.

Councillor Prue Car MP left the meeting, the time being 7:30pm.
Councillor Prue Car MP returned to the meeting, the time being 7:38pm.                                  

RECOMMENDED

That:

1.    The information contained in the report on Multi-Unit Developments - Penrith Development Control Plan be received.

2.    Penrith Development Control Plan 2014 be amended in accordance with the changes described in this report and detailed in Appendix 1.

3.    Draft Penrith Development Control Plan 2014 be publicly exhibited, in accordance with the relevant provisions of the Environmental Planning and Assessment Act, 1979 and associated Regulations.

4.    The General Manager be delegated authority to make any necessary minor changes to the Development Control Plan 2014 in accordance with Council’s adopted policy position regarding this matter before Public Exhibition.

5.    A report be presented to Council following the Public Exhibition.

6.    A further report be presented regarding engineering design issues with new subdivisions including  cul-de-sacs and road widths  that affect waste collections. The report should also address innovative waste collection solutions that might be considered for new development in the future.

 

 

Outcome 1 - We can work close to home

 

1        Penrith City Children's Services Cooperative Ltd

Children’s Services Manager, Janet Keegan introduced the report and invited Chairman, Penrith City Children’s Services Cooperative Ltd to give a presentation.

Councillor Kevin Crameri OAM left the meeting, the time being 7:48pm.
Councillor Kevin Crameri OAM returned to the meeting, the time being 7:53pm.                      

RECOMMENDED

That:

1.    The information contained in the report on Penrith City Children's Services Cooperative Ltd be received.

2.    Council agree to underwrite the operation of Penrith City Children’s Services Cooperative Ltd until the presentation to Council of the Penrith City Children’s Services Cooperative Ltd Annual Report for 2015-16.

 

 

Outcome 7 - We have confidence in our Council

 

5        Penrith Whitewater Stadium - Annual Report and Board of Directors

Chairperson – Penrith Whitewater Stadium Ltd, Deputy Mayor, Councillor Ross Fowler OAM introduced the report and invited Stadium Manager, Jack Hodge to give a presentation.                                  

RECOMMENDED

That:

1.    The information contained in the report on Penrith Whitewater Stadium - Annual Report and Board of Directors be received.

2.    Council agree to underwrite the operation of the Penrith Whitewater Stadium Limited until the presentation to Council of the Penrith Whitewater Stadium Limited Annual Report for 2015-16.

 

3.    Council note and support the appointment and re-appointment of the persons named in the report to the Board of Directors of Penrith Whitewater Stadium Ltd. 

 

 

Outcome 4 - We have safe, vibrant places

 

2        Regentville Hall - Change of Use                                                                                     

RECOMMENDED

That:

1.    The information contained in the report on Regentville Hall - Change of Use be received.

2.    Council enter into an agreement with the NSW Rural Fire Service to accommodate their request for change of use and planned refurbishments of Regentville Hall as outlined in the RFS proposal. (This agreement will be pursuant to any Agreement that exists between Penrith City Council and Nepean Food Services).

3.    Council enter into a new Occupation Agreement with Nepean Food Services for use of the existing office space and use of the hall once a week for the delivery of social services under the terms and conditions of the current five (5) year Licence Agreement.

4.    The S355 Committee that currently manages the Regentville Hall be dissolved and officially acknowledged for their contribution and service to the community through the management of Regentville Hall.

 

5.    A further report be presented to Council detailing the terms of the occupational agreements established with Nepean Food Service and NSW Rural Fire Service.

 

 

Outcome 7 - We have confidence in our Council

 

4        Annual Report

Executive Manager – Corporate, Vicki O’Kelly introduced the report.                                        

RECOMMENDED that the information contained in the report on Annual Report be received.

 

 

URGENT BUSINESS

 

UB 1           Leave of Absence      

Councillor Mark Davies requested Leave of Absence for 16 November 2015.

RECOMMENDED that the matter be brought forward and dealt with as a matter of urgency.

 

Her Worship the Mayor, Karen McKeown, ruled that the matter was urgent and should be dealt with at the meeting.

 

RECOMMENDED that Leave of Absence be granted to Councillor Mark Davies for 16 November 2015.

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

RR 1           Dividends from Sale of Electricity       

Councillor Kevin Crameri OAM requested a memo reply to his previous two requests made earlier this year concerning what will be happening with the dividends from the sale of electricity.

 

RR 2           Airport Consultation

Councillor Kevin Crameri OAM requested a memo reply regarding Council contacting the Federal Government concerning notification of consultation meetings regarding the airport being distributed after the session had occurred.

 

Councillor Prue Car MP and Councillor Greg Davies left the meeting, the time being 8:34pm and did not return.

 

There being no further business the Chairperson declared the meeting closed the time being 8:36pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 9 November, 2015 be adopted.

 

 

  


DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

 

Outcome 1 - We can work close to home

 

1        Event Proposal - Australian Ballet                                                                                      1

 

2        Tender Submission for Out of School Hours Care Services in Schools                           4

 

 

Outcome 2 - We plan for our future growth

 

3        Glenmore Park Stage 2 - Amendment to the Second Council Planning Agreement       9

 

4        Fencing of the Wianamatta Regional Park                                                                      14

 

5        Heritage Assistance fund 2015 – 2016                                                                            16

 

 

 

Outcome 4 - We have safe, vibrant places

 

6        St Marys Memorial Hall - Request to Name Meeting Rooms                                         27

 

Outcome 5 - We care about our environment

 

7        Tender Reference RFT 15/16-06 Construction of Wetland 156 Treatment System at Cranebrook                                                                                                                       33

 

Outcome 6 - We're healthy and share strong community spirit

 

8        Active Ageing and Community Participation Project - Re-Imagine Ageing                    39

 

9        The Youth Week 2016 Program                                                                                      45

 

10      Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon Alan Travers                                                                                                                             52

 

 

 

Outcome 7 - We have confidence in our Council

 

11      Organisational Performance Report - September 2015                                                  57

 

12      Annual Report 2014-15                                                                                                    63

 

13      Code of Conduct - Report on Complaints Statistics                                                        65

 

14      Policy on the Payment of Expenses and Provision of Facilities to Mayor, Deputy Mayor and Councillors                                                                                                                        67

 

15      2015 Local Government NSW Annual Conference                                                        69

 

16      Proposed Council Meeting Calendar for 2016                                                                 71

 

17      Sale of Land for Unpaid Rates and Charges                                                                   75

 

18      Summary of Investments & Banking for the period 1 October to 31 October 2015       85

 

 

 

 

 


Outcome 1 - We can work close to home

 

Item                                                                                                                                                Page

 

1        Event Proposal - Australian Ballet                                                                                      1

 

2        Tender Submission for Out of School Hours Care Services in Schools                           4

 

 

 

 



Ordinary Meeting                                                                                         23 November 2015

 

 

 

1

Event Proposal - Australian Ballet   

 

Compiled by:               Barbara Magee, Manager - Corporate Communications, Marketing and Customer Service

Authorised by:            Stephen Britten, Chief Governance Officer  

 

Outcome

We can work close to home

Strategy

Diversify the region's economy and attract investment, particularly targeting new and emerging employment sectors

Service Activity

Market the City through campaigns that build on its strengths and identity

      

 

Executive Summary

A proposal has been received from The Australian Ballet offering Penrith Council the opportunity to partner with them to deliver ‘The Australian Ballet – Under the Stars’. This community performance is held annually in one national location. The outdoor event in Brisbane last year attracted more than 8,000 people. The Australian Ballet has looked at several venues in Penrith and believes the Sydney International Regatta Centre would be suitable for the November 2016 performance.

 

The proposal has been initially presented to Penrith City Council and it has been advised that the event will take place in 2016 somewhere in Western Sydney. The opportunity for Penrith to host this prestigious performance builds our reputation as a leader in tourism and events in Western Sydney.

 

Penrith the Adventure Capital has been a strong campaign to grow the visitor economy in Penrith. Tourism events and opportunities are not limited to adrenaline experiences, it has been a strong component of the campaign to highlight arts and cultural offerings in Penrith.

 

Council’s investment to attract this event to Penrith is $100,000 (total cost of the production is in the vicinity of $250,000) and can be a combination of both cash and in-kind contributions. This report outlines a strategy to combine in-kind sponsorship of $60,000 with $40,000 in cash support.

Background

The Australian Ballet has been defining the face of ballet in the Asia Pacific region for over five decades. They are the most recognised performing arts company in the country and they regularly perform in all Australian cities and have an extensive regional and international touring program.

 

The annual community outdoor performance, “Under the Stars”, has become a much anticipated highlight of The Australian Ballet’s calendar. The event enables young and old to experience a unique performance, the event appeals to both seasoned ballet fans and new-to-ballet audiences. The event has been previously held in Melbourne, Sydney, Brisbane and Canberra.

 

The 2015 event in Brisbane was a success in community engagement and cultural awareness. More than 8,000 people attended, many of whom travelled from outside Brisbane City. The cumulative media coverage for the event reached an audience of over 2.7 million, deriving from a combination of TV, print and online media.

 

Benefits of partnering with The Australian Ballet:

 

•        Align Penrith Council with a high profile and respected Australian company driving Penrith City brand awareness and recognition;

 

•        Promote the partnership and Penrith Council through their broad range of marketing channels and materials;

 

•        Reinforce the arts and culture elements of the Adventure Capital of NSW positioning;

 

•        Drive community participation from locals and visitors to the area;

 

•        Create promotions and onsite activations to connect with the community and enhance the regional alliance with Hawkesbury and Blue Mountains;

 

•        Utilise The Australian Ballet’s digital platforms to promote this event in Penrith.

 

There are currently no funds available within the existing Corporate Communications and Marketing budget to fund this proposal.

 

However, the Corporate Communications and Marketing team have proposed a package of in-kind support for this event, to the value of $60,000. This package includes:

 

•        Event advertising package through the Penrith City Council communication channels (including radio, print and online/web and social media);

 

•        Development of an event Traffic Management Plan (TMP) and detailed risk analysis;

 

•        Event transportation - shuttle bus service through existing Council event partners;

 

•        Provision of agreed infrastructure for the venue;

 

•        Event management logistics support;

 

•        Provision for accessible services and options to allow a wider audience to attend the event, including individuals with limited mobility, aged guests, and disadvantaged members of the community;

 

•        Development of Tourism Marketing packages incorporating this event with a number of Tourism providers in Penrith and beyond to the Hawkesbury and Blue Mountains.

 

The proposal from The Australian Ballet offers a world class quality event to Penrith. Hosting “The Australian Ballet - Under the Stars” will increase visitation to the area and create an opportunity to develop regional tourism with Hawkesbury and the Blue Mountains. Council officers will also work with The Australian Ballet to engage Destination NSW for further support.

 

 

RECOMMENDATION

That the information contained in the report on Event Proposal - Australian Ballet be received.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                         23 November 2015

 

 

 

2

Tender Submission for Out of School Hours Care Services in Schools   

 

Compiled by:               Jade Bradbury, Business Co-ordinator Children's Services

Authorised by:            Janet Keegan, Children’s Services Manager  

 

Outcome

We can work close to home

Strategy

Provide access to education and training to improve residents ability to take advantage of current and future employment opportunities

Service Activity

Deliver high quality children's services

      

 

Executive Summary

This report provides Councillors with information on a Request for Tender Process for Out of School Hours (OSH) services in two local public schools. The report advises that the Penrith City Children’s Services Cooperative Board (PCCSC) has submitted a request to provide these services. Should the request progress to the next stage, it will require the Council to enter into an agreement with the NSW Department of Education for the provision of these services. The report recommends that the information be received and that Councillors endorse a recommendation that, if successful, an agreement be entered into between Council and the NSW Department of Education for the provision of  OSH services in Henry Fulton and Werrington Public schools.  Both new services would be managed by the PCCSC on Council’s behalf in tandem with the other nine similar services so managed.    

Background

 

The PCCSC has managed nine OSH services auspiced by Council since 2003. Eight of these services are co-located with either a long day care or preschool service and  provide before and after  school care across the city servicing a range of public, catholic and private schools. The only ‘stand alone’ OSH service is Glenmore Park which operates in Floribunda Drive, Glenmore Park. Seven of the centres also provide vacation care in school holiday periods.  Utilisation of this component of service delivery has fluctuated over the last few years. For the last financial year the average utilisation targets were not reached. However, utilisation for this financial year is trending upwards and indications of demand for the 2016 calendar year, particularly for after school care, is greater than can be accommodated at existing services. 

 

Current Situation

 

Grays Lane OSH centre in Cranebrook, with a capacity for 50 children, services Samuel Terry and Henry Fulton Public Schools, with the majority from Samuel Terry. Yoorami OSH in Werrington, with a capacity for 50 children, services Cambridge Park, Werrington County and Werrington Public Schools.  The majority of children attending the service are from Cambridge Park with a high percentage from Werrington Public School and a child from Kurrambee. It is Henry Fulton and Werrington Public Schools that have now proceeded to provide OSH services on school grounds from February 2016. Anecdotally, information has been provided that suggests that the NSW Department of Education is strongly encouraging public schools  to provide this service within school grounds; a number of schools across the city already do so with services being provided predominantly by commercial operators.

 

At its October 2015, Board Directors of the PCCSC considered the provision of OSH services at Henry Fulton and Werrington Public Schools and supported a move in this direction on the basis of it being a sound financial business decision, providing a continuity of service for existing customers who use Council’s services for birth to five year olds and enabling Council’s existing OSH services to remain competitive for this component of service delivery.  To this end, a Request for Tender was submitted on 20 October 2015 If successful, there will be a requirement for Council to enter into an Agreement, on the Board’s behalf, with the NSW Department of Education as the approved provider for provision of these services for a period of three years with a two year option. (As a non trading entity, the PCCSC is unable to enter into such an Agreement). It is proposed that the Cooperative Board will manage these two new services and there will be no additional call on Council funds or resources. It is worthy of note that other Councils operate such services in school grounds very successfully and moving in this direction, could potentially reduce Council’s subsidy to the Cooperative’s operations. OSH services are now captured within the Children’s Services National Law and Regulations, including the National Quality Framework, and the Cooperative would operate these two new services in compliance with the various applicable legislative instruments and requirements.

 

Conclusion

 

There is a significant demand across the city for the provision of OSH care (before school, after school and vacation care) for families with children in primary school.  Council currently provides nine such services which are managed on its behalf by the Penrith City Children’s Services Cooperative. Whilst demand for this type of service fluctuates, current demand is high and trending upwards for 2016. In order to remain competitive in this environment and provide a seamless transition to this service type for existing families using Council’s services for children under school age, the Cooperative has considered expanding its OSH services to include the provision of services in Henry Fulton and Werrington Public Schools in 2016. If successful, the Cooperative will manage these two new services as part of its suite of services managed on Council’s behalf and there will be no call on additional funds or resources from Council.  There will be a requirement for Council  to enter into an Agreement, on the Board’s behalf, with the NSW Department of Education, as the approved provider for provision of these services for a period of three years with a two year option.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Submission for Out of School Hours Care Services in Schools be received

2.    Council endorse the Request for Tender for the provision of out of school hours services at Henry Fulton and Werrington Public Schools in 2016.

3.    Pending the outcome of the Request for Tender, Council enter into an Agreement with the NSW Department of Education for the provision of out of school hours services at Henry Fulton and Werrington Public Schools for three years with a two year option, both services to be managed by the Penrith City Children’s Services Cooperative Ltd.

4.    Council receive further information on the outcome of the NSW Department of Education Request for Tender process for the provision of out of school hours services at Henry Fulton and Werrington Public Schools. 

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 2 - We plan for our future growth

 

Item                                                                                                                                                Page

 

3        Glenmore Park Stage 2 - Amendment to the Second Council Planning Agreement       9

 

4        Fencing of the Wianamatta Regional Park                                                                      14

 

5        Heritage Assistance fund 2015 – 2016                                                                            16

 

 

 

 

 



Ordinary Meeting                                                                                         23 November 2015

 

 

 

3

Glenmore Park Stage 2 - Amendment to the Second Council Planning Agreement   

 

Compiled by:               Joel Carson, Senior Planner

Authorised by:            Paul Grimson, City Planning Manager  

 

Outcome

We plan for our future growth

Strategy

Facilitate quality development that encourages a range of housing types, employment, recreation and lifestyle opportunities

Service Activity

Plan for and facilitate delivery of release areas and urban renewal in the City

      

 

Executive Summary

The purpose of this report is to inform Councillors of a proposed amendment to the Second Council Planning Agreement for Glenmore Park Stage 2. The proposed amendment would revise the current scope of works and intersection design plan in the VPA for the Bradley Street/The Northern Road intersection, and increase the lot threshold associated with the delivery of these works from 1000 to 1050 residential lots.

 

Council previously endorsed an amendment to the VPA in February 2015, however this amendment was not progressed. Following Council’s resolution, Roads and Maritime and the Glenmore Park Stage 2 landowners informed Council that a revised interim approach to the delivery of the Bradley Street/The Northern Road works was being considered, taking account of the major upgrade of The Northern Road announced in July 2015 as part of the Western Sydney Infrastructure Plan.

 

The purpose of this amendment is to require that the delivery of interim traffic signals and associated civil works at the intersection of Bradley Street and The Northern Road be commenced prior to Council’s release of the Subdivision Certificate for the 1050th residential lot at Glenmore Park Stage 2, and that these interim works be completed within 9 months following commencement of works. Roads and Maritime Services advises that these interim works will be replaced by the planned The Northern Road Stage 3 upgrade, scheduled to commence in 2019.

 

The proposed amendments to the Council VPA will allow for the continued rollout of Subdivision Certificates whilst addressing road safety and traffic efficiency.

 

It is recommended that Council endorse the proposed amendments outlined in this report and prepare a legal amending document for public notification.  Following the notification period, Council’s General Manager, under delegated authority, would finalise and sign the legal amending document with the other VPA parties.  This process would include the affixing of Council’s Common Seal.

Background

The Voluntary Planning Agreement (VPA) for the Glenmore Park Stage 2 urban release area (GP2) was entered into by Penrith City Council and five landowners on 6 November 2012. Officially known as the “Second Council Planning Agreement” and commonly referred to as the “Council VPA”, the agreement addresses the delivery of infrastructure and monetary contributions to support the development of the GP2 release area. It is noted that there concurrently exists a State VPA for GP2 between the Minister for Planning and the five landowners.

 

The Council VPA currently requires the delivery of signalised intersection works at Bradley Street/The Northern Road and the upgrade of the first 200m of Bradley Street from its intersection with The Northern Road. The VPA stipulates that these roadworks (including the signal works) must be delivered as works in kind by the developer prior to the issue of the Subdivision Certificate relating to the 1000th lot developed by landowners that are party to the agreement. This requirement is also mirrored in the State VPA. Whilst The Northern Road is a State Road under control and management of the Roads and Maritime Services (RMS), Bradley Street is a Local Road under Council’s control. The Bradley Street/The Northern Road intersection works have not commenced at this time.

 

Housing development in GP2 is advancing to the point that the 1000 lot threshold will soon be reached. Council records indicate that Subdivision Certificates for 982 lots have been issued. It is anticipated that the relevant landowners will soon be seeking from Council the release of Subdivision Certificates for further lots that are likely to take the lot tally over the current 1000 lot threshold. Advice received from Council’s Senior Legal Officer has outlined that Council cannot issue Subdivision Certificates above the 1000th lot under the current adopted Council VPA, as this would be in breach of Section 109J of the Environmental Planning and Assessment Act 1979, which states that all requirements of the Council VPA must be complied with before a Subdivision Certificate is issued. For Council to continue issuing Subdivision Certificates above the 1000th lot, the lot threshold would need to be changed through an amendment to the Council VPA.

 

Council considered a report on this matter at its Ordinary Meeting of 23 February 2015. The report informed Council that RMS had provided advice to Council that the lot threshold associated with the delivery of the Bradley Street/The Northern Road intersection works could be raised to 1150 lots without adversely compromising road safety and capacity. The RMS advice also required that the intersection works be staged to allow for the Bradley Street/The Northern Road intersection to be delivered first as well as interim works along Bradley Street, which would be followed later by the carrying out of the full Bradley Street upgrade as required in the VPA upon completion of an associated land acquisition process.

 

The Council report proposed a scope of amendments to be made to the Council VPA in accordance with the RMS advice received. Council resolved to endorse the proposed amendments outlined in the report and resolved to amend the Council VPA in accordance with these proposed changes.

 

Current situation

 

Following Council’s resolution, RMS and the GP2 landowners informed Council that a revised interim approach to the delivery of the Bradley Street/The Northern Road works was being considered, taking account of the major upgrade of The Northern Road announced in July 2015 as part of the Western Sydney Infrastructure Plan. Consequently, the progression of the Council-endorsed amendment to the Council VPA was placed on hold pending the receipt of formal advice from RMS in respect to this matter.

 

RMS has now provided written advice to Council which outlines a new proposed approach to the delivery of the Bradley Street/The Northern Road works. Various meetings have also taken place between officers from Council, RMS, the Department of Planning and Environment (DP&E) and the GP2 landowners where agreement has been reached on the revised approach.

 

Revised approach for the Bradley Street/The Northern Road works

 

RMS has now advised that, given the intersection works required to be carried out would be made redundant as part of the planned RMS Stage 3 upgrade of The Northern Road commencing in 2019, revised interim works are proposed.

 

RMS proposes that the interim works require the developer to install traffic signals and associated civil works at the intersection of Bradley Street and The Northern Road as works in kind. These works are to be commenced prior to registration of 1050 residential lots. During construction, the interim civil and signal works shall operate under a certified and approved Construction Traffic Management Plan and Traffic Control Plan, which (if required) is to include a reduced signposted speed limit within the construction zone along The Northern Road. These interim works are to be completed within 9 months of commencement of works, otherwise the release of Subdivision Certificates will cease until such time that the works are completed.

 

RMS proposes that the contributions collected by DP&E under the provisions of the State VPA to fund the works required by the current Council VPA be provided to RMS to be used to fund The Northern Road upgrade Stage 3. DP&E has provided correspondence to RMS dated 3 November 2015 agreeing to this funding arrangement.

 

Proposed amendment to the GP2 Council VPA

 

The new approach to the delivery of Bradley Street/The Northern Road intersection works requires that an amendment be made to the Council VPA, where the scope of works and intersection design plan in the VPA would be amended, and the associated lot threshold for delivery of these works would be increased from 1000 to 1050. The GP2 landowners are currently finalising a legal amending document to the Council VPA in consultation with Council officers, which reflects the new approach endorsed by RMS. DP&E has advised that the State VPA will also be amended. The GP2 landowners have also now endorsed the proposed amendment.


RMS commitment to the future delivery of works

 

RMS has advised Council that it is committed to delivering the works for The Northern Road upgrade Stage 3, which is scheduled to commence in 2019. This project will include the upgrade of the Bradley Street/The Northern Road intersection and associated enabling works along Bradley Street up to a length of 200m. The intersection works and upgrade of Bradley Street are likely to be larger in scope compared to the works required under the current Council VPA.

 

RMS is currently designing the Bradley Street enabling works in consultation with Council. These enabling works will include pavement widening, the provision of kerb and gutter and drainage, and are likely to include additional turning lanes and land acquisition. RMS also advises that the “seagull” island on Bradley Street connecting to Jilondalee Way which is part of the Bradley Street upgrade design plan in the current Council VPA is not the preferred solution for the Bradley Street enabling works. In the context of the proposed intersection upgrade, and given the close proximity to The Northern Road, the “seagull” type intersection treatment is considered unsafe and may result in additional delays and queuing at the intersection. RMS advises that the “seagull” intersection treatment will not form part of the Bradley Street enabling works and RMS will consult Council and other stakeholders on alternative treatments.

 

RMS advises that, in the event that The Northern Road upgrade Stage 3 is unable to be delivered by 2019, RMS is committed to delivering the works required under the current Council VPA by the end of 2019 at the latest.

Notification and Making of the amended Council VPA

As part of the amendment process, the legal amending document to the Council VPA is required under Section 93G of the Environmental Planning and Assessment Act 1979 to be placed on public notification for a period of at least 28 days.

 

Following the conclusion of the public notification period, Council’s General Manager, under delegated authority, would finalise and sign the legal amending document to the Council VPA with the other VPA parties. This process would include the affixing of Council’s Common Seal.

Conclusion

The proposed amendment to the Council VPA would revise the current scope of works and intersection design plan in the VPA for the Bradley Street/The Northern Road intersection, and increase the lot threshold associated with the delivery of these works from 1000 to 1050 residential lots.

 

The purpose of this amendment is to require that the delivery of interim traffic signals and associated civil works at the intersection of Bradley Street and The Northern Road be commenced prior to Council’s release of the Subdivision Certificate for the 1050th residential lot at Glenmore Park Stage 2, and that these works be completed within 9 months of commencement of works. Following commencement of the interim works the developer will be in a position to seek the release of further Subdivision Certificates over the 1050 lot threshold. RMS advises that The Northern Road Stage 3 upgrade, scheduled to commence in 2019, will replace the interim works.

 

The proposed amendments to the Council VPA will allow for the continued rollout of Subdivision Certificates whilst addressing road safety and traffic efficiency.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Glenmore Park Stage 2 - Amendment to the Second Council Planning Agreement be received.

2.    Council endorse the proposed amendments to the Second Council Planning Agreement (commonly referred to as the Council VPA) as outlined in this report and that a legal amending document to the Council VPA be prepared in accordance with these proposed changes and the requirements of the Environmental Planning and Assessment Act and Regulations.

3.    The legal amending document to the Council VPA be placed on public notification for a period of 28 days.

4.    Council authorise the General Manager to finalise and sign the legal amending document to the Council VPA with the other VPA parties following the conclusion of the public notification period.

 

5.    The Common Seal of the Council of the City of Penrith be affixed to the legal amending document to the Council VPA developed in accordance with resolutions 2, 3 and 4 above.

 

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                         23 November 2015

 

 

 

4

Fencing of the Wianamatta Regional Park   

 

Compiled by:               Joel Carson, Senior Planner

Authorised by:            Paul Grimson, City Planning Manager  

 

Outcome

We plan for our future growth

Strategy

Facilitate quality development that encourages a range of housing types, employment, recreation and lifestyle opportunities

Service Activity

Plan for and facilitate delivery of release areas and urban renewal in the City

      

 

Executive Summary

Council requested at its Ordinary Meeting of 27 April 2015 a report providing advice on matters relating to preservation and protection of native fauna in the Wianamatta Regional Park, particularly in regard to fencing of the Park. This report presents advice received from the NSW Office of Environment and Heritage in response to Council’s resolution.

Background

At its Ordinary Meeting of 27 April 2015, Council considered a report on the proposed Wianamatta Regional Park and resolved, in part, that:

 

“3.     A further report be presented to Council on the preservation and protection of native fauna in the Regional Park, with particular reference being given to fencing the Park.”

 

A response from the NSW Office of Environment and Heritage (OEH) on this matter is set out below.

 

In regard to emu and kangaroo management, OEH has entered into a funded agreement with Western Sydney University (WSU) to conduct applied research into the population dynamics and habitat requirements of emus in the Wianamatta Regional Park. WSU has advised OEH that the first round of applications for the PhD study into the emu population at the site were not of an appropriate standard and that it will be readvertised.

 

The WSU study will inform decisions about the location and type of fencing that will be required to sustain the emu population within the Wianamatta Regional Park.

 

The fertility control program for the captive kangaroo population is continuing and will also affect the location of fencing, particularly the use of temporary fencing until the populations are reduced to ecologically sustainable levels.

 

In respect to perimeter fencing and security, OEH advises that a high fence will need to stay in place for the immediate future, to separate construction areas and to contain the kangaroos and emus within the Regional Park. Sections of the regional park where kangaroos and emus will be retained in the long term will continue to need high fences. In other areas, the high fences can be progressively replaced by lower fencing at the boundaries and to stop vehicles entering some areas.

 

Council officers will continue to seek updates in respect to the status and findings of the PhD study and related matters and will inform Councillors accordingly.

 

 

RECOMMENDATION

That the information contained in the report on Fencing of the Wianamatta Regional Park be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                         23 November 2015

 

 

 

5

Heritage Assistance fund 2015 – 2016   

 

Compiled by:               Jane Hetherington, Environmental Planner

Authorised by:            Paul Lemm, Development and Environmental Health Manager  

 

Outcome

We plan for our future growth

Strategy

Protect the City's natural areas, heritage and character

Service Activity

Facilitate quality development that contributes to a growing regional City

      

 

Executive Summary

Council’s Heritage Assistance Fund (HAF) has been operating since 2007.  The fund is to assist owners, lessees and not-for-profit organisations in repair and maintenance works to properties listed in the Penrith Local Environmental Plan (LEP) 2010 as a heritage item or located within a heritage conservation area. The funding is not offered to commercial properties, or businesses.

 

The 2015/2016 Heritage Assistance Fund has a budget of $25,000. This amount is comprised of Council’s Funding of $15,000.00 and $10,000 from the NSW Office of Heritage. The nomination period closed on Monday 31 August 2015 and a total of twelve (12) applications were received and assessed by Council’s Heritage Advisor and Council’s Environmental Planner. The results of this assessment process recommended funding being offered to ten (10) applications. Council’s Heritage Committee has discussed and endorsed the assessment of the applications and recommendation, awarding funding to ten (10) applications.

Background

The aims of the Heritage Assistance Fund are to:

 

·           Encourage the repair and maintenance of domestic scale heritage items and promote a positive community attitude to heritage conservation;

·           Provide a mechanism to achieve the conservation of specific elements that are considered important to an area such as streetscapes, buildings fabric and façade, and physical evidence of heritage items;

·           Promote a greater awareness, understanding and appreciation of heritage within Penrith City.

 

The funding assists in the promotion of a positive community attitude to heritage conservation and provides greater awareness, understanding and appreciation of heritage within Penrith City.

Applications Received and Assessment Process

A total of twelve (12) applications for funding have been received in 2015 with proposed works consisting of re-painting, roof repairs, fence replacement, repairs to damaged brickwork and septic system upgrades.

 

The applications were assessed by Council’s Heritage Advisor and Council’s Environmental Planner. The applications were assessed against the ‘Assessment Matrix’ criteria as follows: 

 

Criteria 1: Conservation work required to the item and urgent projects to avert a threat to a heritage item. Projects subject to conservation controls where the owner is able to show hardship arising from conservation work required to the item.

 

Criteria 2: Projects that have satisfied submission requirements: details of proposed works and schedule of the specific works to be undertaken, submission of quotes.

 

Criteria 3: Demonstrates the proposed work is appropriate from a heritage point of view and would encourage the conservation of other heritage items and not reconstruction.

 

Criteria 4: Projects that demonstrate value to the community. Projects that are highly visible to the public, e.g. the replacement of a verandah to a building in a main street location.

 

Two (2) of the applications were received for 1041-1117 Mulgoa Road, Mulgoa (Fernhill) to upgrade the existing septic system and roof replacement. The applications were considered individually and it was found that the application for the upgrades to the septic system was not eligible for funding as it did not contribute to the restoration or maintenance of the heritage item. The second application for roof replacement was eligible for funding however due to the number of applications received for the 2015-2016 financial year it was decided that this site had already benefited financially through other avenues such as the heritage incentive clause. As such, it was considered equitable to allocate funding to other projects where resources and benefits have not been allocated. The remaining ten (10) applications all received their requested funding minus $50. This equates to $24,998 of the available $25,000 being allocated. 

Successful Applicants

Ten (10) of the twelve (12) applications have been recommended to receive funding. The recommended successful applications have been reported to and endorsed by Council’s Heritage Advisory Committee at its meeting on Thursday, 29 October 2015.

The successful applicants are listed in the table below:

 

Applicant & Address

Heritage Item / Conservation area

Proposed Works

Total Project Cost  (AS PER QUOTE)

Council Funding ($1 for $1)

1

Ronald & Margaret Greenfield

1/15 Warwick Street, Penrith

 

Warwick Street Conservation Area 

Replacement of timber fence

$2,800

$1,350

2

Cheryl Fitzpatrick

4 Warwick Street, Penrith

 

Warwick Street Conservation Area

External painting & board replacement

$5,280

$2,590

3

Ian Smith

6 Hemmings Street, Penrith

Lemongrove Conservation Area

External painting

$3000

$1,450

4

Marie Koen

20 Princess Mary Street, St Marys

 

Princess Mary Street Group

Replace fence

$2,570

$1,235

5

Rachael Alexander

32 Liddle Street, North St Marys

 

North St Marys Staff Cottages Conservation Area

Timber fence

$5,156

$2,528

6

Robert & Kathy Mullen

142 High Street, Penrith

Kelvin Brae – Federation House

 

External painting

$4,200

$2,050

7

Alan Niccol

154 Derby Street, Penrith

Former Presbyterian Manse

 

Repair/ replace damp-proof course 

$8,800

$4,350

8

John & Linda Sagovac

202 Derby Street, Penrith

 

Warwick Street Conservation Area

Replace roof panels and gutters

$12,650

$4,950

9

Paul Page

258-280 High Street, Penrith

St Stephen’s Anglican Church, Hall and Cemetery

 

Internal painting

$4,350

$2,125

10

Councillor Kevin Crameri

257B Seventh Avenue, Llandilo

 

St. David’s Anglican Church 

 

External painting

$4,840

$2,370

 

Next Steps

All applicants will be advised of the status of their application. Applications which involve building works require development approval through the development application (DA) process. An applicant may apply, in writing, to Council to have development application and, construction certificate fees refunded for approved development for the restoration works.

 

Consultation and inspections with applicants will be undertaken until completion of all restoration works. Funding will be issued upon completion of all restoration works. 

 

Conclusion

Penrith City Council has a commitment and responsibility to the conservation of the City’s cultural and environmental heritage. The fund promotes a positive community attitude to heritage conservation and provides greater awareness, understanding and appreciation of heritage within Penrith City and the projects nominated will provide contribution towards this. 

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Heritage Assistance fund 2015 – 2016 be received

2.    The successful applicants for the 2015/2016 Heritage Assistance Fund be endorsed by Council and advised accordingly.

3.    The unsuccessful applicants for the 2015/2016 Heritage Assistance Fund outlined be advised accordingly.

 

 

ATTACHMENTS/APPENDICES

1.  

Assessment Matrix - Heritage Assistant Fund

3 Pages

Appendix

  


Ordinary Meeting                                                                                                       23 November 2015

Appendix 1 - Assessment Matrix - Heritage Assistant Fund

 

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Outcome 3 - We can get around the City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

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Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                                Page

 

6        St Marys Memorial Hall - Request to Name Meeting Rooms                                         27

 

 

 



Ordinary Meeting                                                                                         23 November 2015

 

 

 

6

St Marys Memorial Hall - Request to Name Meeting Rooms   

 

Compiled by:               Stephanie Gray, Neighbourhood Facilities Development Officer

Authorised by:            Yvonne Perkins, Public Domain Amenity and Safety Manager  

 

Outcome

We have safe, vibrant places

Strategy

Grow and revitalise our centres and neighbourhoods

Service Activity

Manage neighbourhood facilities  using adopted management practice

      

 

Executive Summary

The purpose of this report is to seek Council’s approval for the naming of the two meeting rooms in the St Marys Memorial Hall after former Mayors Mr. Brian King AM and Mr. Kevin Dwyer OAM.

 

In 2010 St Marys Memorial Hall was reopened after being refurbished as part of the establishment of the Penrith Valley Community and Cultural Precinct. At that time it was recommended to name the two meeting rooms in the facility after Mr. Brian King and Mr. Kevin Dwyer. These rooms are identified on the appended floorplan as Meeting Room 1 and Meeting Room 2.

 

The St Marys Historical Society has recently revisited this request.  Given the strong historical ties and contributions that both Mr King and Mr Dwyer had made with the community of St Marys, this report recommends that the naming of the meeting rooms be approved.

Background

St Marys Memorial Hall is located in the Precinct located on the corner of Mamre Road and Great Western Highway along with four other neighbourhood facilities including St Marys Community Centre, St Marys Seniors Centre, St Marys Arts and Craft Studio and The St Marys Old Council Chambers.   The St Marys Old Council Chambers, home to St Marys and District Historical Society, is temporarily closed for disability access upgrades. 

 

During the redevelopment process of the Penrith Valley Community and Cultural Precinct in 2010, it was suggested at a Community Reference Group meeting that the two meeting rooms located within the newly refurbished St Marys Memorial Hall be named after two well-known and highly regarded residents of St Marys – former Mayors Mr. Brian King AM and Mr. Kevin Dwyer OAM, whose contributions to the community are outlined below. The St Marys Historical Society has recently revisited this request.

 

Brian King AM

Brian King distinguished himself in local government serving as Mayor of the City for three terms: 1971 to 1973; 1977 to 1985; and for one year in 1989. He also served two terms as Deputy Mayor. Mr King served the City as an Alderman for a total of 29 years.

 

In the 1950’s Brian King was a founding member and inaugural President of the St Marys Band Club.  He was also a founding member of the St Marys RSL. Mr King was keenly interested in the provision of community facilities and officiated as Mayor at the opening of the St Marys Seniors Citizens Centre in March 1979 and the Penrith Senior Citizens Centre in March 1983. Brian King and his son David were the first father and son team to serve on the same Council in this City.

 

Mr King was also the founding president and a life member of the Penrith Sister City Association and led the first Penrith delegation to the City of Fujieda in 1984 for the signing of the Sister Cities Agreement. ‘Brian King Park’ on Braddon Street, Oxley Park was named in his honour in 2005.

 

Brian King passed away in 2008 and is remembered as a prominent citizen who made a significant contribution to the communities of St Marys and Penrith. Brian’s son David still has business interests in the local area and is both honoured and pleased to learn of this recommendation. 

 

Kevin Dwyer - OAM

Kevin Dwyer served on Penrith City Council for 22 years. During this time he was Mayor for three terms in 1986, 1988 and 1998. He also served as Deputy Mayor for 12 terms between1977 to 1999. His service to Council carried on his family’s tradition of involvement with the community, his father Sam Dwyer having also served on Council for 19 years.

Kevin Dwyer was actively involved in a variety of Boards and community organisations including the board of the Joan Sutherland Performing Arts Centre, Ripples and the Penrith Whitewater Stadium. Mr Dwyer also worked with the St Marys Development Committee, the St Marys Spring Festival, Penrith RSL Club, St Marys Band Club and the St Marys Seniors and Pensioners. Mr. Dwyer’s family can be traced back to one of the founding fathers of Penrith, James Mc Carthy, who established one of the first homesteads in the area in 1804. In 2009, a reserve off Roper Road in Colyton was named the ‘Kevin Dwyer Park’.

Kevin Dwyer passed away in 2004 and is survived by his wife Margaret Dwyer who still resides in their home in St Marys. Margaret is an active member of the St Marys Historical Society and is delighted in the recognition of his work in the Penrith and St Marys community.

Conclusion

Mr Brian King AM and Mr Kevin Dwyer OAM were very active community representatives who both had strong historical connections to the community of St Marys where they were East Ward Councillors.

 

Given their strong connections and contributions to the St Marys area, this report recommends that the meeting rooms located within St Marys Memorial Hall be named after Mr. Brian King and Mr. Kevin Dwyer.  Both families have been contacted and informed of the proposal and have expressed great pleasure at this gesture. It is suggested that Meeting Room 1 be named the ‘Brian King Room’ and Meeting Room 2 be named the ‘Kevin Dwyer Room’.

 

Should Council support the naming of these rooms, the Neighbourhood Facilities Team will coordinate, in consultation with St Marys Historical Society, an official naming day in early 2016 in conjunction with the official reopening of The St Marys Old Council Chambers. 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on St Marys Memorial Hall - Request to Name Meeting Rooms be received.

2.    Meeting Room 1 in St Marys Memorial Hall be officially named as the ‘Brian King Room’ and Meeting Room 2 be officially named as the ‘Kevin Dwyer Room’.

 

 

ATTACHMENTS/APPENDICES

1.  

St Marys Memorial Hall Floor Plan

1 Page

Appendix

  


Ordinary Meeting                                                                                                       23 November 2015

Appendix 1 - St Marys Memorial Hall Floor Plan

 

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Outcome 5 - We care about our environment

 

Item                                                                                                                                                Page

 

7        Tender Reference RFT 15/16-06 Construction of Wetland 156 Treatment System at Cranebrook                                                                                                                       33

 

 

 



Ordinary Meeting                                                                                         23 November 2015

 

 

 

7

Tender Reference RFT 15/16-06 Construction of Wetland 156 Treatment System at Cranebrook   

 

Compiled by:               Ju Li, Project Co-ordinator

Tim Gowing, Senior Water Management Officer

Authorised by:            Michael Jackson, Design and Projects Manager  

 

Outcome

We care for our environment

Strategy

Protect and improve our natural areas, the Nepean River and other waterways

Service Activity

Contribute to the protection and enhancement of the City's natural environment

      

 

Executive Summary

Tender RFT 15/16-06 for the Construction of Wetland 156 Treatment System at Cranebrook was advertised in the Western Weekender on 2 October 2015 and Sydney Morning Herald on 6 October 2015. The tender closed on 27 October 2015.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Civil Constructions Pty Ltd be accepted for the full scope of works outlined in RFT 15/16-06 for Construction of Construction of Wetland 156 Treatment System at Cranebrook, for a total amount of $771,654 (excluding GST).

Background

Council received $1,835,000 in funding from the Australian Government to undertake a restoration project over four years in the suburb of Cranebrook, north of Penrith. The project aims to restore a regionally significant wetland and adjacent critically endangered Cumberland Plain Woodland bushland and the combined area of works to be completed are in the order of 20 hectares.  Part of the grant has been used to fund bush regeneration & vegetation management to the Cumberland Plain Woodland, which is being undertaken by a bush regeneration contractor after a public tendering process in 2014.

 

The works under this tender are for the construction of stormwater treatment wetland and associated works to improve the stormwater entering the Penrith Lakes and Nepean River.

 

The scope of works for this tender includes:

·    Divert stormwater from two existing stormwater lines via gravity into the new treatment wetland

·    Construct a swale to convey flows from the diversion pipeline to the treatment wetland

·    Construct a treatment wetland within the northern extents of Wetland 156 to treat the diverted stormwater via wetland planting

·    Discharge treated stormwater to the existing large inlet pit on the western side of Cranebrook Road

·    Construct a bund around the treatment wetland and swale with new footpath on top of the bund.

·    Construct a new concrete footpath through the Wetland 156 site to link the path from Waterside to the new path on top the wetland and swale bund (Optional Work).

·    Provide ongoing weed control and remove blackberry vegetation to the northern zone.

Tender Evaluation Process

The Tender Evaluation Committee consisted of Ari Fernando (Major Projects and Design Coordinator), Tim Gowing (Senior Water Management Officer), Ju Li (Project Coordinator), Michael Doggett (Supply Coordinator) and was chaired by Michael Jackson (Design & Projects Manager).  The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Business References

·    Demonstrated Ability

·    Works Method and Program

·    Financials

·    Employment Policies (Apprenticeships)

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

Initial Tender Review

A full listing of the tenders received is detailed below in price order (ex GST).

 

Company

Tendered Price

Tendered Price including Optional Work

Company Location

Directors

Civil Constructions Pty Ltd

$685,352

$771,654

6 Mary Parade

Rydalmere NSW 2116

Chris Judges

Cockerill Contracting Pty Ltd

$701,720

$819,120

19 Mason Road

Box Hill NSW 2765

Rosina Cockerill

Collective Civil

Pty Ltd

$885,385

$995,436

51/45 Powers Road

Seven Hills NSW 2103

Robert Hanepen

Celtic Civil Pty Ltd

$1,059,155

$1,177,271

103 Majors Bay Road

Concord NSW 2137

John Frisby

Hargraves Urban Pty Ltd

$1,592,778

$1,745,120

5/802 Pacific Highway

Gordon NSW 2072

Ben Hargraves

 

Tenders submitted by Celtic Civil Pty Ltd and Hargraves Urban Pty Ltd were in a price range that exceeded the available budget. The Committee were of the opinion that there was no advantage to give further consideration to these tenders.

 

The remainder of the tenders were evaluated in detail against the above evaluation criteria. Consideration was then given to the tenderer’s price schedules to determine the best value for money solution with competency in technical aspects of the tender.

Evaluation of the Preferred Tender

Following an initial assessment, the tender from Civil Constructions Pty Ltd was considered by the Tender Evaluation Committee to be providing the highest value for money compared to the next on the ranking list in terms of effectiveness and price.

 

The recommended company, Civil Constructions Pty Ltd, was selected based on their;-

1)   Compliance with the tender evaluation criteria,

2)   Demonstrated ability to meet Council’s requirements; and

3)   Competitive price for the services offered.

 

The Committee was of the opinion that the option price provided for the additional path works also represented value for money and should be included in the tender to be awarded.

Financial Services Manager’s Comment

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Civil Constructions Pty Ltd. These checks were completed by Corporate Scorecard Pty Ltd and have been reviewed by Financial Services.  Based on this review, no concerns were raised as to the ability of Civil Constructions Pty Ltd to perform the works described.

 

As detailed above, Council has allocated part of the government funding of $1,835,000 to this project and the total tendered price by Civil Constructions Pty Ltd of $771,654 (excluding GST) is within the available budget.

Tender Advisory Group (TAG) Comment

The Tender Advisory Group consisting of the Senior Governance Officer, Glenn Schuil and Acting Senior Governance Officer, Adam Beggs met to consider the tender for the Construction of Wetland 156 Treatment System at Cranebrook. The TAG supports the process and the recommendations contained within the Report.

Conclusion

The Tender Evaluation Committee is of the opinion that Civil Constructions Pty Ltd has provided the most advantageous tender and it is recommended that the Company be awarded the contract for a contract sum of $771,654 excluding GST.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference RFT 15/16-06 Construction of Wetland 156 Treatment System at Cranebrook be received.

2.    Civil Constructions Pty Ltd be awarded the contract for the Construction of Wetland 156 Treatment System at Cranebrook, for an amount of $771,654.00 excluding GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

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Outcome 6 - We're healthy and share strong community spirit

 

Item                                                                                                                                                Page

 

8        Active Ageing and Community Participation Project - Re-Imagine Ageing                    39

 

9        The Youth Week 2016 Program                                                                                      45

 

10      Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon Alan Travers                                                                                                                             52

 

 

 

 

 



Ordinary Meeting                                                                                         23 November 2015

 

 

 

8

Active Ageing and Community Participation Project - Re-Imagine Ageing   

 

Compiled by:               Joe Ibbitson, Community Programs Coordinator

Rosie Smith, Active Ageing Officer

Authorised by:            Erich Weller, Community and Cultural Development Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Resource and implement social programs that contribute to community wellbeing

      

 

Executive Summary

This report provides an overview of Council’s Active Ageing and Community Participation project – Re-Imagine Ageing which commenced in early 2014.  The project ends in May 2016.

 

Re-Imagine Ageing is a community cultural development project implemented by Council together with a number of community partners and other Council services.  Its focus is on developing and implementing creative cultural engagement opportunities for the active well-aged community in Penrith.

 

In collaboration with our community partners, Council is also refashioning Seniors Week 2016 into a Re-Imagine Ageing celebration.  This approach has received considerable support.

 

To extend and take the Re-Imagine Ageing initiative to the next level Council officers have submitted an expression of interest to the NSW Government’s Liveable Communities Grants Program for an allocation of $100,000. $4 million is available for projects across NSW over the next four years with $1 million to be allocated in the 2015-16 round. 

 

The report recommends that the information contained in the report on the Active Ageing and Community Participation Project - Re-Imagine Ageing be received.  The report also recommends that Council endorse the submission of an expression of interest to the Liveable Communities Grants Program for funding of $100,000 for the Re-Imagine Ageing initiative.

Background

In November 2010 Penrith City Council launched its Planning for an Ageing Community Strategy 2010+ to meet the challenge of a growing ageing population.  The strategy focused primarily on the lifestyle needs and challenges faced by well-aged people which are quite different to the care and support needs of the frail aged.  The strategy identified that it is around these lifestyle needs and interests of the well-aged that local government is particularly well placed to respond.  Many of the actions in the Ageing Strategy are aimed at supporting seniors to be able to live independently in their own homes for as long as possible. Together with other community organisations, Council has implemented a number of initiatives to improve the quality of life and wellbeing of older people and support them to lead healthy, active and independent lives as they age.

 

Council also adopted the Health Strategy in November 2010. The Health Strategy outlined some of the factors that influence health outcomes and provides direction and a vision for the health of the Penrith community over the long term. The action plan identifies older people as a priority and promotes physical activity and recreation programs as a means to contribute to their health and wellbeing.

 

The two year Active Ageing and Community Participation Project was established with funds made available by Council after the sale of the Lemongrove Gardens Retirement Village to the Anglican Retirement Villages (ARV) in 2011. The project targets the active ageing community 55 years+ and was designed to support the implementation of actions in line with both the Ageing and Health Strategies.

 

Active Ageing and Community Participation Project - Re-Imagine Ageing

The Active Ageing and Community Participation Project is a community cultural development project implemented by Council to provide creative, cultural and wellbeing engagement opportunities for the active, well-aged community in Penrith. The project has been branded the ‘Re-Imagine Ageing’ initiative and is a demonstration project which commenced in the first quarter of 2014 and will conclude around May 2016.

 

The Re-Imagine Ageing project builds the capacity of active ‘well aged’ people to maintain independence and community connection with an emphasis on participatory and creative programs.  The Active Ageing Project Officer is a part-time (21 hrs per week) officer position that engages with service providers and community networks to make contact with older people including isolated seniors across the LGA. The project also provides some focus on areas with poor community service infrastructure. 

 

The project encourages social inclusion by supporting and promoting current programs as well as developing new initiatives for older people to increase participation in local recreation, leisure, arts and cultural activities. 

 

A key focus of Re-Imagine Ageing has been to develop and implement ‘showcase’ or demonstration projects which are innovative and inspirational and highlight the benefits of active ageing and creative participation. These projects aim to present a positive image of ageing and older people as active, healthy, creative and engaged with their local community. In addition, the project aims to increase the understanding of the contribution older people make to the community and the role of creative arts and new technology in improving or maintaining health and wellbeing.

 

A number of strategies have also been put in place to maximise the sustainability of project outcomes beyond the 2 year timeframe of the Re-Imagine Ageing initiative.

 

Re-Imagine Ageing – Projects and Activities

Re-Imagine Ageing has developed a number of opportunities and creative ways for older people to engage and participate in fun and healthy activities and programs. Some initial demonstration projects undertaken include:

 

·    Agile Not Fragile – a contemporary dance group for the young at heart but not so young of body – first public performance at Council’s 2015 Senior’s Week concert at the Joan. The group continues to rehearse and perform.

 

Agile Not Fragile Dance Group – Young at Heart Not So Young of Body

 

·    Memorable Tales – a series of workshops with older people on how to film and edit short videos on their I-pads and smartphones – launched by the former Mayor, Councillor Ross Fowler OAM, on 3 December 2014.

 

Memorable Tales Participants

 

·    Dying to Know – Ten things everyone needs to know about death literacy and end of life planning delivered by the Groundswell Project.

 

·    Never Too Old to Flash – a flashmob event in Westfields Plaza Penrith 25  July 2015 involving live music and singing by participants - collaboration with Nordoff-Robbins Music Therapy Centre

 

Never Too Old to Flash – Flashmob event in Westfield July 2015

 

·    Fitness and Farmgate – bus trip to demonstrate new fitness equipment in our parks and visit farmgates to purchase healthy fresh food.

 

Fitness instruction - Fitness and Farmgate Trail

 

Evaluations and feedback from project participants indicates a high level of satisfaction and there have been requests for additional workshops and activities. A follow-up workshop to the Memorable Tales technology/I-pad project, called ‘Snappy Senior’s - Digital Postcards from Penrith’ has recently been held and was launched by the Mayor, Councillor Karen McKeown, on Thursday 19 November in the Library Theatrette. An exhibition around the Digital Postcard theme of this project incorporating a short video has also been installed in the Civic Centre foyer.

 

Council has been invited to make presentations on Re-Imagine Ageing to the Celebrate Creative Ageing Sydney Conference (August 2015) and the 7th Annual International Arts and Health Conference (17-19 November 2015) at the Art Gallery of NSW.

 

Senior’s Week 2016 – Celebrate Re-Imagine Ageing

In 2016, Seniors Week will be celebrated from Friday 1 April up to and including Sunday 10 April.  Seniors Week celebrations encourage the involvement of older people in community life and support their continued participation in local activities. The theme for 2016 is ‘Live Life’, with the emphasis on recognising seniors and acknowledging their valuable contribution to the local community.  Seniors Week has been extended to ten days in 2016 and is also a great opportunity for all generations to join and celebrate with older people. 

 

Council hosts a major Seniors Week celebration event in the City – the Seniors Concerts. In 2016 it is proposed that in addition to the traditional Seniors Week concert at the Joan, Council use the opportunity to celebrate the Re-Imagine Ageing initiative, showcasing some of the exciting outcomes and highlighting new projects and activities.

 

Council is also encouraging our key community and business partners to think ‘outside the box’ and reconfigure their Seniors Week activities in line with the Re-Imagine Ageing initiative. A workshop was held on 21 October 2015 at which representatives from Panthers, Westfields, the Paceway and the Penrith CBD Corporation along with our community partners, Nepean Community Neighbourhood Services, Community Junction, the YMCA, TRI Community Exchange, U3A and others indicated their support for Re-Imagine Ageing and a reconfigured Seniors Week 2016.

 

Council has applied for Senior’s Week funding to resource and support activities and projects in the lead-up to the Re-Imagine Ageing celebrations for Senior’s Week 2016.

 

Some of the suggestions generated at the October workshop for projects and activities include:

 

·    Retro Day at the Paceway – old cars and old time music

·    Back to the Future – intergenerational storytelling project with young people imagining what it is like to be older and older people telling them how it is

·    Seniors Talent Quest – X Factor for Seniors

·    Selfies for Oldies competition

·    Pop-up Café – have a chat with local celebrity e.g. the Mayor, local sports star

 

The Agile Not Fragile Dance group will also be performing as part of World Environment Day in early June 2016. This project is being organised by Council’s Waste and Environmental Protection Department and will include workshops with schools and community groups using dance as a means to get participants to reflect on our relationship with the environment, recycling and waste management.

 

Liveable Communities – Funding Application

The NSW Government Liveable Communities Grants program is designed to ‘capture the energy of Australian innovators and focus on defining what it will mean to age well in the 21st century’. The program provides funding (up to $100,000) for projects that improve the lives of older people living in NSW.

 

Council officers have submitted an Expression of Interest (EOI) to the Liveable Communities Grants program for funds of $100,000 to expand Re-Imagine Ageing and ‘take it to the next level’. Currently Re-Imagine Ageing has reached a limited range of older people through a small number of demonstration projects. With the support of a Liveable Communities grant and the collaboration of our community and business partners the project will have access to new participants and audiences. The proposal also includes an additional element to incorporate a community engagement process with isolated older people in Kingswood and North St Marys, two of Penrith’s Neighbourhood Renewal communities.  Council’s EOI also includes an intergenerational component to further contribute to community cohesion.

 

The EOI submissions will be assessed against a set of identified criteria and shortlisted applicants will be notified in late November. Shortlisted applicants will be invited to attend a workshop planned for early December to explore and refine their ideas in more depth. Finally the applicants will pitch their idea to the assessment panel in January 2016.

Summary

The Active Ageing and Community Participation Project – Re-Imagine Ageing has provided many well-aged people in Penrith City with the opportunity to engage and be involved in a range of exciting activities that build new connections, contribute to health and wellbeing and community pride.  The Council funding for this project ceases in May 2016.  The Liveable Communities Grants Program provides Council with an opportunity to take Re-Imagine Ageing to the next level and provide expanded creative and engaging activities and programs for the well-aged of the City to remain active, connect and contribute back to the community.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Active Ageing and Community Participation Project - Re-Imagine Ageing be received.

2.    Council endorse the submission of an expression of interest to the Liveable Communities Grants Program for funding of $100,000 for the Re-Imagine Ageing initiative.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                         23 November 2015

 

 

 

9

The Youth Week 2016 Program   

 

Compiled by:               Katerina Tahija, Youth Development Officer

Authorised by:            Erich Weller, Community and Cultural Development Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Encourage social connections and promote inclusion in our community

Service Activity

Coordinate events and engage with a broad range of community partners, including other levels of government, to build community capacity

      

 

Executive Summary

 

National Youth Week 2016 will be celebrated between Friday 8 April and Sunday 17 April 2016. Youth Week is an opportunity to celebrate the contributions of young people in the community. Youth Week is funded jointly by the NSW Government and local councils. The budget available for Youth Week 2016 in Penrith City is $6,150.

 

The theme for 2016 is “It Starts With Us”. Organisations applying for funds to hold a Youth Week activity are asked to incorporate this theme into their funding application.

 

The 2016 Youth Week funding opportunity is promoted widely across Penrith City, with organisations and community groups invited to apply.

 

Youth Week aims to provide opportunities for participation from a diverse range of young people, and organisations are required to outline how they will promote their proposed activity.

 

This report provides information on four applications received for the 2016 Youth Week funding round.  Four applications are recommended for partial funding.

 

The report recommends that Council receive the report and endorse the four recommended projects and funding amounts to the total value of $6,150 as outlined in Table 1 of this report.

Background

National Youth Week is an opportunity to celebrate young people in the local community. Youth Week activities and events are jointly funded by the NSW Government and local councils.  Activities funded are provided in the community with the opportunity to focus on the positive contributions that young people make and can make to society. In 2016 Youth Week will be held between Friday 8 – Sunday 17 April.

 

Program initiatives can be broad whilst still maintaining the theme and objectives as outlined by the NSW Government.  Activities generally encourage a large cross section of young people and the community to be involved.

 

Youth Week targets young people aged 12 to 24 years of age and is designed to offer a range of activities that focus on the issues and concerns of young people in the local area. The theme for 2016 is “It Starts With Us”.

 

This year, Council received $3,075 (excluding GST) from the NSW Government for Youth Week. As a requirement of receiving these funds, Council matches the amount on a dollar for dollar basis.  The total budget for 2016 Youth Week activities is $6,150.

 

Council’s Youth Development Officer provides advice, support and assistance to each applicant to develop their submission as well as negotiates final recommended funding amounts.

 

Youth Week Grants Program

Council allocates funds each year, through the Youth Week Grants Program, to community-based groups (including youth and community groups, churches, social/interest groups, training and employment agencies) to assist with organising activities, events and programs in conjunction with young people across the LGA.

 

The Youth Week aims will be achieved through young people’s active involvement in activities which:

 

·    Raise issues, ideas and concerns of young people

·    Develop strategies to address the issues important to young people

·    Increase the community’s awareness of young people and the issues which are important to them

·    Promote young people’s contribution to the community

·    Demonstrate the involvement of young people in the planning of activities

·    Demonstrate access to activities from a broad range of young people.

 

For Youth Week 2016, organisations are required to demonstrate what strategies they will employ to address any transport and access issues, and how the proposed activity will be advertised and promoted to a diverse range of young people. The NSW Government guidelines encourage involvement of a broad and diverse range of young people including:

 

·    Young Aboriginal and Torres Strait Islander people

·    Young people with disability

·    Young people that are geographically isolated

·    Young people from non-English speaking backgrounds

·    Young people disadvantaged by their socio-economic background

·    Young people who have left school early or are at risk of leaving school early

·    Young women

·    Young offenders

·    Young gay, lesbian, bisexual and transgendered people.

 

Organisations are also asked to demonstrate how young people will be involved in planning and implementing the activities.

 

Successful applicants are required to acknowledge Penrith City Council and the NSW Government as funding contributors on any promotional material.

 

Successful applicants are required to submit an evaluation report to Council following their event or activity.

 

The opportunity to apply for Youth Week funds in 2016 was widely advertised, including through Penrith Youth Interagency, Council’s social media and extensive email networks.

 

 

Funding Applications for 2016

Council has received funding applications from four organisations, with the requested amount totalling $8,800 excluding GST. The four applications have been recommended for funding with reduced allocations recognising the budget for Youth Week 2016 is $6,150. Table 1 below lists the recommended applications and funding amounts.

 

Council’s Youth Development Officer will negotiate final dates and times of the events and activities once this report and its recommendations are endorsed. The final recommended funding amounts have been discussed with each applicant. Council’s Youth Development Officer will also provide assistance with planning, organising, promoting and supporting each event once final funding amounts are endorsed. 

 

Table 1 - Youth Week 2016 Recommended Activities and Funding Amounts

 

Applicant

Organisation

Activity

Description

Funding

Requested

Funding Recommended

1.   Community Junction Inc

The Valley Youth Festival

$6000

$4350

2.   Madi Ethnic Community Welfare Association

EEY- Employing Empowering Youth

$600

$450

3.   Kajo-Keji Community and Welfare Association Inc

Space 2 Strive

$700

$450

4.   Nepean Community and Neighbourhood Services

Cranebrook aMAZEing Youth Event

 

$1500

$900

 

 

Total Requested

$8800

Excluding GST

Total Recommended

$6,150

Excluding GST

 

A summary of each of the applications listed in Table 1 above is provided in the next section.

 

Applications Recommended for Funding

 

1.   The Valley Youth Festival - Community Junction Inc

 

The Valley Youth Festival proposes to hold three mini events (one in each ward) in the Penrith LGA under the banner of the Valley Youth Festival. The events will be inclusive highlighting the culture, interests and strengths of the local area, and the young people who reside and participate in these communities.

 

Each event will be organised by local youth services and young people to enable opportunities for young people to access and participate in a Youth Week event in their area.

 

A range of activities will be available as well as free food and refreshments.

 

This application is supported by nine local services who have committed to working in partnership to plan and implement this Youth Week event. The services include Community Junction Inc as the auspicing organisation as well as the following:

 

·    Fusion Youth Services

·    Nepean Community and Neighbourhood Services

·    Barnardos Penrith

·    Break Thru People Solutions

·    Headspace (Penrith)

·    Ability Links NSW

·    St Marys Area Community Development Project Inc. (SMACD)

·    Platform Youth Services

 

 

The submission is also supported by members of Penrith Youth Interagency. Services will be providing financial support as well as in kind event coordination and administrative support.

 

The transport needs of young people will also be taken into consideration and organisation of accessible transport will form part of the planning process. This event will be free to young people.

 

The event will be promoted widely including:

 

·    Social media: The Valley Youth Festival has an established Facebook page that has continued the profile of the past four Penrith based events with the promotion of the events on this page having an established audience

·    Social media/Facebook pages of partnered youth organisations

·    Flyers, assembly talks/school visits and promotion in public spaces

·    Penrith City Council website

·    Youth Week website

·    Media releases.

 

Proposed Event Details

 

The Valley Youth Festival mini events will be held across the three wards, with each event of at least 4 hours duration. The proposed dates and venues are as follows:

 

·    Tuesday 12 April 2016, East Ward Event - St Clair Skate Park (Expression and Performance)

·    Wednesday 13 April 2016, North Ward Event – Penrith Valley Regional Sports Centre (Active Sports Comp)

·    Thursday 14 April 2016, South Ward Event – Mondo, between Penrith City Council and Penrith Westfield (Music and Bands). The Mondo event will be dependent on the progress of the redevelopment of this space with an alternate venue identified if unable to proceed.

 

The timing of each event will be negotiated once the funding is announced to best meet the needs of each community.

 

 

Funding amount requested: $6,000

Recommendation: $4,350

 

2.   EEY- Employing Empowering Youth- Madi Ethnic Community Welfare Association

 

This event proposes to run an employment expo running over 2 morning sessions and aims to provide information, raise awareness and provide pathways to employment for young people, with a specific focus on young Sudanese people.

 

The expo will also have information sessions on how to successfully look for work, resume writing skills, and how to prepare for an interview.

 

The activity will bring employment related services to connect with young people in St Marys with a focus on the Sudanese communities.

 

The submission is supported by Don Bosco Youth Recreation Centre, the South Sudanese Diaspora Network and Ability Options. Resources will be distributed as well as free food.

 

Transport needs will be assessed and the event will be promoted through community networks, social media, Penrith Council Facebook and other promotional opportunities.

 

Proposed Event Details: The event will be run over two mornings Wednesday 13 and Thursday 14 April 10am - 12pm at Don Bosco Centre St Marys.

 

Funding amount requested: $600

Recommendation: $450

 

3.   Space 2 Strive - Kajo-Keji Community and Welfare Association Inc

 

This event proposes to run 3 evening information sessions to raise the awareness of young people on the issues of drugs, alcohol, mental health and violence. The event will be open to all young people, with a focus on St Marys and Sudanese young people.

 

This event will provide an opportunity for young people to learn more about the issues and what services are available to assist them. The focus will be on early intervention and prevention.

 

This event is supported by Don Bosco Project 9. Transport needs will be assessed and the event will be promoted through community networks, social media, Penrith Council Facebook and other promotional opportunities.

 

Proposed Event Details: The event is proposed to run over 3 evenings from Tuesday 12 – Thursday 14 April 6:30pm - 8:30pm at the Don Bosco Centre St Marys.

 

Funding amount requested: $700

Recommendation: $450

 

4.   Cranebrook aMAZEing Youth Event- Nepean Community and Neighbourhood Services

 

This event proposes to provide young people living in Cranebrook a variety of activities to celebrate what it is to be young.  Other service providers will be invited to attend and be a part of the activities so that they are able to promote and showcase what support they can offer to young people. The aim is to help raise awareness of services available to young people in the Penrith LGA.

 

The activities proposed include a giant inflatable maze and a canvas art activity to give young people the opportunity to highlight the concerns and achievements of young people in their community. Free food and refreshments will be available throughout the afternoon.

 

This event is supported by the Cranebrook High School SRC and Platform Youth Accommodation services.

 

Transport needs will be assessed and the event will be promoted through current programs, services and organisations leading up to the event including local high school and primary school, Cranebrook High support unit, community newsletters, local shops, community networks and media, as well as through Penrith City Council’s Youth Week page.

 

Proposed Event Details: Friday 8th April 2016 3pm - 6pm at Sherringham Oval, Cranebrook

 

Funding amount requested: $1500

Recommendation:$900

 

Youth Week Program Promotion

One of the key strategies to a successful Youth Week program is promotion and advertising.  A detailed program of events for 2016 will be developed and promoted once all arrangements for events and activities are finalised.  Promotional material will be distributed throughout youth, neighbourhood and community centres, local high schools, shopping centres, local media and social media. 

 

The program will also be posted on Council’s website and social media, and on the NSW Youth Week website.  The Youth Week program will incorporate a range of activities including those outlined above as well as activities organised by other services and youth organisations not requiring funds from this funding round.

 

Council will also hold a Youth Week cheque presentation for the successful applicants.

 

Summary

National Youth Week 2016 is an opportunity to celebrate the contributions of a diverse range of young people in our community. The theme for 2016 is “It Starts With Us”. For Youth Week 2016 Council received $3,075 from the NSW Government to fund activities.  Council is required to match this contribution. The funding round is promoted to a broad range of services, organisations and groups. A total of $6,150 is available for distribution to eligible community organisations.

 

The report recommends partially funding the four applications received.  Council’s Youth Development Officer will develop a calendar of events and other material to assist in promoting Youth Week events. Council will also hold a cheque presentation for successful applicants.

 

Council’s Youth Development Officer will provide assistance with planning, organising, promoting and supporting each event once final funding amounts are endorsed. 

 

Successful applicants are required to acknowledge Penrith City Council and the NSW Government as funding contributors and submit a final evaluation report on their event to Council in May 2016.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on The Youth Week 2016 Program be received.

2.    Council endorse the four recommended projects and funding amounts to the total value of $6,150 as outlined in Table 1 of this report.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                         23 November 2015

 

 

 

10

Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon Alan Travers   

 

Compiled by:               Colin Dickson, Marketing & Events Co-ordinator

Authorised by:            Barbara Magee, Manager - Corporate Communications, Marketing and Customer Service 

Requested By:            Councillor John Thain

 

Outcome

We are healthy and share strong community spirit

Strategy

Encourage social connections and promote inclusion in our community

Service Activity

Conduct and support a program of events

      

 

Executive Summary

At the Council meeting of 28 September 2015, Councillor John Thain requested a report to Council on the sponsorship of Mr Alan Travers, former General Manager of Penrith City Council, as an Honoured Citizen.

Alan Travers has made an outstanding contribution to the City of Penrith over many years. He spent 20 years with Penrith City Council, 10 as General Manager where he forged the City’s reputation as a leading City in Western Sydney and his own as a leading innovator in local government. He was also recognised widely as an inspiring and dedicated public servant who was totally committed to his local community.

This report seeks Council’s approval to grant a certificate as an Honoured Citizen of the City of Penrith to Mr Alan Travers and the report recommends that the civic recognition of Honoured Citizen of the City of Penrith be conferred and a civic reception be held to commemorate the award.

Background

People are a City’s greatest asset and the spirit of a City comes from the contributions of its people.

 

Many of these contributions are small and they collectively add to the overall tone of the community. However, some individuals make significant contributions to their community that is worthy of special recognition. This recognition can take several forms and may also comprise a combination of one or more of the following:

 

·    Australian Honours

·    The Granting of the Key to the City

·    The bestowing of Honoured Citizen of the City of Penrith

·    The bestowing of Honorary Citizen of the City of Penrith

·    Penrith City Australia Day Awards

·    Letters of Congratulation

·    Mayoral Minute at a Council meeting

·    A civic reception arranged by Council

 

At its meeting of 7 February, 2000, Council adopted a protocol and criteria for the granting of its highest honours - the Key to the City of Penrith, Honoured Citizen of the City and Honorary Citizen of the City.

 

Honoured Citizen of the City of Penrith

 

·    Acknowledgement by the City of an individual who resides in the City and their contribution to the City of Penrith

·    Acknowledgement of a high level of achievement  in the individual’s chosen field

·    Acknowledgement of the individual’s significant contribution to Australia.

 

The status of Honoured Citizen of the City of Penrith has been bestowed upon the Hon. Faye Lo Po’, AM on 6 June 2003, the Hon. Ron Mulock, AO on 7 November 2003, The Hon. Peter Anderson, AM on 18 August 2007, Freda Whitlam, AM on 24 September 2009 and Malcolm Borland, AM on 15 October, 2011.

 

Current Situation

 

At the Council meeting of 28 September 2015, Councillor John Thain requested a report to Council on the sponsorship of Mr Alan Travers, former General Manager of Penrith City Council, as an Honoured Citizen.

 

Alan has been a resident of Penrith City since 1972 when he and his wife moved to Emu Plains to raise their family. He commenced his career in local government in 1968 at Prospect County Council. In 1970 he was appointed to Fairfield Council where he held various finance roles culminating in his appointment as City Treasurer in 1978. In 1988 Alan sought a workplace closer to home and a move from Fairfield Council to Penrith City Council provided the perfect platform. Alan came to Penrith as Financial Services Manager at a time when Council was trying to plan for and manage major issues relating to financing the capital improvements and infrastructure needed to cater for a City that at the time was on the cusp of regional importance. He was subsequently appointed as Director of Finance and Administration before being appointed in 1998 to the position of General Manager which he held with distinction for the next 10 years.

 

During his two decades of service with Penrith City Council, Alan was able to bring his considerable financial experience to the table and quite a few significant successes were seen, including construction of the Joan Sutherland Performing Arts Centre, the Penrith Civic Centre and Ripples St Marys Leisure Centre. Alan’s vision of Penrith as a can-do City was also very instrumental in bringing Penrith the Olympic rowing and canoe-kayak events and the Penrith community continues to benefit to this day from the legacy of two world class venues - the Penrith Whitewater Stadium and the Sydney International Regatta Centre.

 

Alan was responsible for introducing new philosophies into Council’s operating culture, making financial matters open and transparent to all, demystifying processes and changing thinking. There is little doubt that Alan can take a large portion of credit for Penrith City Council’s continued status as a well managed, financially sound organisation.

It was a reflection of Alan’s abilities that during his leadership the Department of Local Government described Penrith City Council as well positioned and well managed to address future needs of the area, enjoying excellent community and employee satisfaction and having strong and clear leadership.  Much of the credit for these achievements rests squarely on Alan’s broad shoulders. During Alan’s years as General Manager, Council regularly exceeded the benchmarks set for local government administration and Penrith was always held in high esteem at all levels of government.

 

Alan was well-liked and respected by all of Council’s staff. He always demonstrated a genuine interest in their welfare and was committed to seeing them succeed, develop and make the most of their opportunities. His personal approach helped the development and growth of many staff and it was this approach that largely ensured that Penrith City Council became an employer of choice which it remains today. He was also a driving force behind many improvements directly benefiting the community through his long commitment to Westpool - the mutual risk management and insurance organisation.

 

In 2009 after he retired from local government, Alan’s dedication and significant influence on Penrith’s changing landscape was recognised with a Public Service Medal on 26 January in the Australia Day Honours list. This award for outstanding public service to local government in the Penrith region capped off a stellar career for a man who was acknowledged widely as a leading innovator in local government.

 

After more than 40 years involvement in local government Alan has not been able to take himself away from embracing new challenges that have continued to provide good outcomes for the Western Sydney community. Alan took on roles on the boards of the Australian Foundation for Disability (AFFORD) and Nordoff Robbins Music Therapy Australia. Here he offered his time and expertise becoming heavily involved in both organisations aiming to raise money and awareness for people with a disability. Just like his career in local government Alan saw this as the ideal opportunity to put something back into the community he is so passionate about.

 

Alan was also made a life member of the Local Government Managers Association where he continues to have a mentoring role.

 

Conclusion

 

Alan Travers is a talented, dedicated, passionate and committed individual who during his time at Penrith City Council played a leading role in making Penrith the capital of outer Western Sydney and Council an organisation with an enviable reputation for managing its civic affairs.

 

Put simply, Alan lived and breathed Penrith for a long time and still does to this day. His leadership of the Council organisation helped Penrith navigate through crucial years of development which culminated with recognition of the City’s role as a regional City. His leadership approach with an emphasis on accountability, transparency and sound fiscal management, coupled with his passion for high quality service delivery, has helped to foster in the Penrith community a trust and faith in their Council that is rarely seen.

 

Alan left Penrith in a better place in so many ways and his legacies live on to this day in the physical environment and the social fabric of the Penrith community. He fulfils the criteria adopted by Council to receive this civic recognition.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Bestowing the Civic Recognition of Honoured Citizen of the City of Penrith upon Alan Travers be received.

2.    Council bestow the civic recognition of Honoured Citizen of the City of Penrith upon Alan Travers, at a civic reception to be held at a mutually convenient time.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                                Page

 

11      Organisational Performance Report - September 2015                                                  57

 

12      Annual Report 2014-15                                                                                                    63

 

13      Code of Conduct - Report on Complaints Statistics                                                        65

 

14      Policy on the Payment of Expenses and Provision of Facilities to Mayor, Deputy Mayor and Councillors                                                                                                                        67

 

15      2015 Local Government NSW Annual Conference                                                        69

 

16      Proposed Council Meeting Calendar for 2016                                                                 71

 

17      Sale of Land for Unpaid Rates and Charges                                                                   75

 

18      Summary of Investments & Banking for the period 1 October to 31 October 2015       85

 

 

 

 

 

 

 

 

 

 



Ordinary Meeting                                                                                         23 November 2015

 

 

 

11

Organisational Performance Report - September 2015   

 

Compiled by:               Andrew Moore, Financial Services Manager

Geraldine Brown, Budget Accountant

Samantha Sutherland, Corporate Planning Officer

Authorised by:            Vicki O’Kelly, Executive Manager - Corporate  

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

      

 

Executive Summary

This report outlines Council’s progress towards implementing its four-year Delivery Program and one year Operational Plan for the period of 1 July to 30 September 2015.  The report should be read in conjunction with the Organisational Performance Report – September 2015 (Attachment 1), which records our progress in implementing the organisation’s operating and capital projects.

 

At 30 September 2015, 97% of Council’s 211 capital and operating projects were ‘on target’ or ‘completed’.

 

Council adopted a balanced budget for 2015-16. The September Quarter has resulted in a small surplus for the quarter and the full year of $48,422.

 

This report recommends that the Organisational Performance Report is received, and also recommends that the revised budget estimates identified in the report and detailed in Attachment 1 is adopted. A copy of the Organisational Performance Report has been provided separately to Councillors.

Organisational Performance summary

The Organisational Performance Report provides information on Council’s progress, achievements and challenges for the three months from 1 July to 30 September 2015. Over the 3 months from 1 July 2015 to 30 September 2015, 97% of the projects identified for completion in 2015-16 have progressed as expected with 13% being completed and only 3% (6) experiencing delays.

 


 

Table 1 – Summary of Organisational Performance at 30 September 2014

 

 

On target

Attention required

Completed

Total

P

X

C

No

%

No

%

No

%

Capital Projects

101

8

4

3

21

17

126

Operating Projects

77

91

2

2

6

7

85

Overall

178

84

6

3

27

13

211

 

 

As shown in the table above, 4 capital projects and 2 operating projects have been identified as ‘requiring attention’. Detailed comments, including proposed remedial actions, are outlined in the Exception Report which forms part of the attached Organisational Performance Report – September 2015.

 

Organisational Highlights

During the period from 1 July to 30 September 2015 Penrith marked 200 years since the first government building was constructed and the City of Penrith was established. To celebrate this important and historic milestone, Council co-ordinated host of celebratory activities such as:

·    the dedication ceremony held at the Penrith Police Station where a commemorative plaque was installed on the building to recognise the significance of this site in the history of our City.

·    the time capsule which was buried in September by the Mayor along with competition winners whose objects were included in the time capsule at a special ceremony at Thornton Estate

·    the development of a series of Bicentenary videos that were played across various social media platforms during the year as well as at many of our civic and community events

·    the community festival that took place at Smith’s Paddock, Thornton, a significant historical venue in our City and now home to one of our newest and most innovative housing estates.

 

Financial Position Summary

Council delivered a balanced budget in the adoption of the 2015-16 Operational Plan, which included a number of allocations to Reserves. The September quarter has presented a number of both positive and negative variations to the predicted annual budget as is often the case with this Review, as many of the estimates and assumptions included in the budget development are finalised. The combined result of these changes is a small projected surplus of $48,422 for 2015-16 after the proposed allocations included in this review, including an allocation to the new Major Projects Reserve. This new allocation is a further implementation of the adopted strategies of the Financial Capacity Review that has underpinned our Long Term Financial Plan and “FIT” status and is considered an essential step in positioning Council to address any current and emerging priorities as part of future Quarterly Reviews.  

 

The most notable variations in this review include additional development application ($308,502) and rates ($288,926) income, savings in debt servicing costs ($181,055), and a decrease in the postage budget ($73,075) as price rises which had been anticipated in July have been deferred until January 2016. These positive variations have in part been offset by additional funding to the Woodriff Gardens Tennis Facility redevelopment and an additional contribution to the National Growth Areas Alliance ($33,084).

 

As reported to Council at the Ordinary Meeting of 28 September, advice was also received confirming Council’s 2015-16 Financial Assistance Grant (FAG). The grant received for 2015-16 is $10.9m, and is net $710 below the estimate included in the 2015-16 budget. The previous Council report proposed that these changes be incorporated into the September Quarterly Review and this includes decreasing the general component by $38,565 against general revenue, and increasing the roads budget by $37,855 to match the actual FAG roads component received as has been Council practice in the past.

 

In developing the 2015-16 budget an amount of $348,156 was retained in Reserve to allow for potential movements in the original budget assumptions, the majority and most significant of these assumptions have now been resolved and have not required these reserved funds to be used. At the Ordinary Meeting of 26 October the need for further funding to complete the upgrade to Woodriff Gardens Tennis Courts was identified.  At this meeting the additional funding required of $530,000 was approved through a combination of these reserved funds and the September Quarter surplus.

 

Each year the September Quarterly Review provides an opportunity to review the assumptions, forecasts and estimates included in the Original Budget. Council’s Long Term Financial Plan (LTFP) was reviewed as part of our “Fit for the Future” application and identified the need to establish a Major Projects Reserve to support investment in major Regional City Infrastructure as our City grows. The June 2015 Quarterly Review included an allocation of $1m to the new Major Projects Reserve. This review provides capacity to allocate a further $500,000 to this Reserve bringing the current balance to $1.5m ahead of any projects being confirmed.

Net organisational salary savings of $228,030 have also been identified in this quarter. In keeping with Council’s adopted practice these salary savings will be retained within the employee cost budget at this stage and not be reallocated. Council’s LTFP has foreshadowed that increases to the annual Employee Leave Entitlement (ELE) provision will be required and a strategy to increase this provision has been implemented. Council is committed to ensuring that sufficient provision is made for ELE and therefore it is proposed that any remaining salary savings, once provision for current year payments are made, will be transferred to the ELE Reserve as part of the June 2016 Review. 

 

There are no revotes proposed as a result of the September Quarter Review.  Further details on significant proposed major variations are provided later in this report with all detailed in the attached Organisational Performance Report – September 2015.

 

This report recommends that the revised budget estimates identified in the report and detailed in Attachment 1Organisational Performance Report – September 2015 be adopted.

Financial Position for the September Quarter

The financial position of Council for the quarter is expressed by providing information, in compliance with Quarterly Budget Review Statement (QBRS) requirements, on:

·        Budget Position (whether balanced/surplus/deficit)

·        Significant Variations

·        Funding Summary

·        Reserve Movements for the quarter, and

·        Capital and Operating Budget Projects list

·        Key Performance Indicators

·        Income & Expenses

·        Income & Expenses by Program

·        Capital Budget

·        Cash & Investments

·        Contracts and Other Expenses

·        Consultancy and Legal Expenses

Budget Position

 

$000’s

Original Budget Position

0

September Quarter Variations

0

September Review Variations

48.4

Revised Surplus/(Deficit)

48.4

 

The predicted cumulative result for the year as at September 2015 is a small surplus of $48,422 after the recommended variations for the quarter are accommodated. Commentary is provided below on some of the more significant issues in the review with their impact on the budget position (F – Favourable, U – Unfavourable and A - Allocation).

Further details together with all proposed major and minor variations, and reserve movements detailed in Attachment 1Organisational Performance Report – September 2015.

 

Net Employee Costs

During the first quarter of 2015-16 salary savings have been realised primarily due to vacancies across a number of departments. The majority of these vacant positions are in the process of being filled.  It is recommended that some of the identified salary savings are retained in the individual departments to enable the engagement of consultants or temporary staff to ensure the delivery of key Operational Plan tasks and projects. The salary savings net of those being retained by departments is a total of $228,030.

 

It is proposed as part of the September Quarterly Review that the salary savings of $228,030 identified are retained within the employee costs area to assist with year-end employee cost balancing and to supplement the budget for terminations. Any remaining savings at year end could then be transferred to the ELE Reserve.

 

Development Application (DA) Income - $308,502 F (11%)

Development Application (DA) income is ahead of forecast for a number of reasons relating to the actual blend of applications submitted and also the value of development.  There has been double the number of multi-unit DA’s with the average value of development $1m above forecast.  Similarly, the number of dual occupancy/secondary dwelling DAs is two and half times greater than that predicted.  This has resulted in the overall growth in residential development being higher than originally estimated.

 

 

 

 

Rates - $288,926 F (0.2%)

Additional rates income received due to more subdivisions occurring ahead of predicted timing in the long-term model, most recently in Jordan Springs towards the second half of the 2014-15 financial year, have resulted in additional income in 2015-16.

 

Debt Servicing - $181,055 F (2%)

Savings in debt service costs have been achieved following the renegotiation of $4.5m of existing loans that were originally borrowed at 7.3% being renewed in June 2015 at a record low interest rate of 2.84%. In addition, Council’s 2015 loan program of $5m was also borrowed at 2.84% for the first 2 years of its term, resulting in substantial savings in interest over original estimates.

 

Woodriff Gardens Facility Development – $181,844 U

A report on the Woodriff Gardens Facility redevelopment was presented to the Council meeting held 26 October 2015 which outlined that a range of challenges have been encountered regarding the tennis court base and subgrade and that a significant budget variation of $530,000 was required if the project is to be continued and to enable operational and tournament needs of NDTA and Tennis Australia. When developing the 2015-16 budget an amount of $348,156 was retained in reserve to allow for movements in the assumptions included in the budget to be accommodated.  Council approved the utilisation of these reserve funds together with $181,844 from Council’s surplus to address this variation in project costs.

 

Transfer to Major Projects Reserve - $500,000 A

Council’s Long Term Financial Plan (LTFP) has identified the need to establish a Major Projects Reserve to support investment in major Regional City Infrastructure as our City grows. It will enable Council to deliver or contribute to the delivery of the infrastructure our City needs into the future and could include Multi deck carparks, community facilities, open space improvements and sporting facilities. This review provides capacity to allocate a further $500,000 to this Reserve ahead of any projects being confirmed.

 

Other variations with no impact on Available Funds

A number of other variations are proposed as part of this Review that do not have an impact on the available funds.  Details of these adjustments are provided in Attachment 1Organisational Performance Report –September 2015.

Conclusion

The Organisational Performance Report – Quarterly Review September 2015 indicates that the performance of Council’s capital and operating projects are on track to meet Council’s challenging annual program. Strong financial management combined with the fine tuning and confirmation of budget assumptions have contributed to a surplus being projected to June 2016.

 

The Organisational Performance Report – September 2015 will be placed on Council’s website, and will be available in hard copy on request.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Organisational Performance Report - September 2015 be received.

2.    The Organisational Performance Report - September 2015 as at 30 September 2015, including the revised estimates outlined in this report and detailed in Attachment 1Organisational Performance Report – September 2015 be adopted.

 

 

ATTACHMENTS/APPENDICES

1.  

Organisational Performance Report - September 2015

49 Pages

Attachments Included

  


Ordinary Meeting                                                                                         23 November 2015

 

 

 

12

Annual Report 2014-15   

 

Compiled by:               Carmel Hamilton, Sustainability Co-ordinator

Authorised by:            Fiona Plesman, Organisational Performance & Development Manager  

 

Outcome

We have confidence in our Council

Strategy

Provide opportunities for our community to participate in making decisions about the City's future

Service Activity

Manage Council's corporate reporting

      

 

Executive Summary

Under the Local Government Act (1993), Council must produce an Annual Report each year and submit it to the Office of Local Government by 30 November.  The report must focus on our performance in implementing our adopted Delivery Program and Operational Plan, but must also include a range of other information as specified in the Local Government Act and Regulations, as well as other legislation. 

 

Content for the Annual Report has been drawn from the Delivery Program Progress Reports, and supplemented with additional information sought from management and staff in order to meet our legislative reporting requirements.

 

The 2014-15 Annual Report is attached for Council’s consideration and endorsement. 

The 2014-15 Annual Report

Council’s Annual Report must be presented to the Minster for Local Government and posted on the Council’s website within 5 months of the end of the financial year.  The Local Government Act and Regulations, along with other legislation, set out the information that must be included in the Report.

 

In this our bicentenary year, with 2015 marking 200 years since the first Government building opened in Penrith, the Annual Report includes a number of historical images. These images are shown alongside recent photographs to show how much the City has grown and changed.  All of the historical images were sourced from the Penrith in Pictures collection held by the Penrith Library, which includes more than 30,000 photographs capturing the local area from the mid-19th Century.

 

The Annual Report focuses on what we have achieved in implementing our Delivery Program and Operational Plan from July 2014 to June 2015 and includes highlights, challenges, information about the Penrith local government area and information on a number of other statutory matters including the full Financial Statements for the reporting period.

 

The format and content of the Annual Report has been built on feedback from the Australasian Reporting Awards (ARA) and internal stakeholders.

 

This year’s Annual Report aims to be a comprehensive and visual representation of Council’s activities, services and achievements.

 

 

 

 

 

Conclusion

The Annual Report is an opportunity to share with the community the things we have achieved, the challenges we have faced and how we have operated as an organisation.  The Annual Report will be made available via our website, and a short two page document will be provided as a summary of the key highlights and messages from the Annual Report.  The summary document will be made available via our website, libraries, community centres and child care centres.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Annual Report 2014-15 be received

2.    The Annual Report 2014-15 be endorsed for submission to the NSW Office of Local Government by 30 November 2015.

 

 

ATTACHMENTS/APPENDICES

1.  

Annual Report 2014-15

160 Pages

Attachments Included

  


Ordinary Meeting                                                                                         23 November 2015

 

 

 

13

Code of Conduct - Report on Complaints Statistics    

 

Compiled by:               Adam Beggs, Acting Senior Governance Officer

Authorised by:            Stephen Britten, Chief Governance Officer  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Ensure that the organisation promotes ethical behaviour, risk management, transparent decision making and meets contemporary governance standards

      

 

Executive Summary

Under the Model Code of Conduct Procedures, Council’s Complaints Coordinator must, within three months of the end of September each year, report on a range of complaints statistics to Council and the Office of Local Government (OLG).

 

This report will provide Council with complaints statistics as required under section 12.1 of the Model Code of Conduct Procedures before being forwarded to the OLG.

Background

At its Policy Review Committee meeting held on 11 February 2013, Council adopted the new Model Code of Conduct, which incorporated the requirement to provide the OLG with statistics on the code of conduct complaints received during the 12 month reporting period.

 

Current Situation

 

Under Section 12.1 of the Model Code of Conduct Procedures, Council’s Complaints Coordinator (Chief Governance Officer, Stephen Britten) must arrange for the following statistics to be reported to Council and subsequently be forwarded to the OLG:

 

a)   the total number of code of conduct complaints made about councillors and the general manager under the code of conduct in the year to September

b)   the number of code of conduct complaints referred to a conduct reviewer,

c)   the number of code of conduct complaints finalised by a conduct reviewer at the preliminary assessment stage and the outcome of those complaints,

d)   the number of code of conduct complaints investigated by a conduct reviewer,

e)   the number of code of conduct complaints investigated by a conduct review committee,

f)    without identifying particular matters, the outcome of code of conduct complaints investigated by a conduct reviewer or conduct review committee under these procedures,

g)   the number of matters reviewed by the OLG and, without identifying particular matters, the outcome of the reviews, and

h)   the total cost of dealing with code of conduct complaints made about councillors and the general manager in the year to September, including staff costs.

 

 

 

 

The tables below provide the statistics for the period beginning 1 September 2014 through to 31 August 2015:

 

Table 1:

 

Code of Conduct Statistics

Total

Outcome

Complaints made about Councillors and the General Manager

5

These matters included 1 item finalised in this period but instigated in the year prior and also 1 item received in this period but not finalised in this period. This has subsequently been finalised at the preliminary assessment stage and will be reported in the next period. All 4 finalised matters were dealt with at the preliminary assessment stage.

Complaints referred to a conduct reviewer

4

Complaints finalised by a conduct reviewer at the preliminary assessment stage

4

Complaints investigated by a conduct reviewer

1

The conduct reviewer determined a breach of the Code of Conduct.

Complaints investigated by a conduct review committee

0

 

Matters reviewed by the OLG

0

*One matter was referred to the OLG by a party other than Council.

 

Table 2:

 

Total cost of complaints (including staff costs)

$79,500

 

In this reporting period there was one complaint finalised at a preliminary assessment stage by a conduct reviewer that was instigated in the period prior. In addition to this, the cost of complaints does not take into account costs associated with appeals and proceedings that are currently before NSW Civil and Administrative Tribunal.

 

Conclusion

Tonight’s report provides Council with the statistics and costs in relation to complaints received under the Council’s Code of Conduct for the period 1 September 2014 to 31 August 2015.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Code of Conduct - Report on Complaints Statistics  be received.

2.    A copy of the this report along with the complaints statistics provided in accordance with 12.1 of the Model Code Procedures be forwarded to the Office of Local Government.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                         23 November 2015

 

 

 

14

Policy on the Payment of Expenses and Provision of Facilities to Mayor, Deputy Mayor and Councillors   

 

Compiled by:               Adam Beggs, Acting Senior Governance Officer

Authorised by:            Stephen Britten, Chief Governance Officer  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Ensure that the organisation promotes ethical behaviour, risk management, transparent decision making and meets contemporary governance standards

      

 

Executive Summary

Section 252 of the Local Government Act 1993 (the Act) requires Council to adopt a Policy on the payment of expenses and provision of facilities to the Mayor, Deputy Mayor and Councillors (252 Policy), within 5 months of the end of each financial year.  Section 253 of the Act requires that the Council must give at least 28 days public notice of its intention to adopt or amend the policy, unless it is of the opinion that the proposed amendment (s) are not substantial.

 

Council’s staff have reviewed various guidelines from the Office of Local Government (OLG) for any suggested amendments that Councils should incorporate within their Section 252 Policies. The majority of changes to the Policy relate to updating of figures, costs and refinement of text. There was one amendment suggested concerning legal expenses and obligations and making a provision for the Mayor of the day to obtain independent legal advice. No other significant changes have been proposed, and as at the last review by the OLG, Council’s Policy was considered to be sound. The draft Policy was reported to the Policy Review Committee Meeting held on 14 September 2015, where a decision was made to advertise the Council’s draft Section 252 Policy to the public for their comments, as required under the Act.

 

No submissions have been received from the public following the advertising of the Council’s draft Section 252 Policy. The Report recommends that the Council adopts the Policy on the Payment of Expenses and Provision of Facilities to Mayor, Deputy Mayor and Councillors.

 

Background

Council has previously received advice from the OLG which indicated that Council’s current 252 Policy is a good policy which was consistent with the legislation and guidelines.

 

Council must comply with the provisions of the Act each year, even if it proposes to adopt a Policy that is the same as its existing Policy. Accordingly Council advertised its intention to adopt the Draft Policy on the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors in the Western Weekender for a period of 28 days with submissions closing on 23 October 2015. The draft Policy was also advertised on Council’s website.

 

The report to Council’s Policy Review Committee Meeting recommended that Council’s current Policy be amended with a number of small changes to ensure that it remains contemporary and is consistent with the OLG guidelines.  The report also recommended that  the amended Policy be advertised for 28 days in accordance with the Act notifying the public of the Council’s intention to adopt the amended Policy.

Current Situation

The notification period for advertising the draft Section 252 Policy has now concluded and no submissions were received.

 

Council’s staff have reviewed the current guidelines provided by the OLG and are of the opinion that the Council’s draft Section 252 policy that it resolved to advertise on 14 September 2015 is consistent with these guidelines

 

At the 14 September 2015 Policy Review Committee meeting a number of small changes, relating to updating of figures, costs and minor refinement of text were outlined, including an amendment to the legal expenses and obligations clause to allow the Mayor of the day to claim independent legal advice. The draft policy (attached) now also includes updated figures taking into account the latest CPI figures released in September 2015.

 

Council is required to submit its adopted Policy on the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors to the Office of Local Government by 30 November 2015.

 

Conclusion

The Policy on the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors is required to be reviewed within 5 months of the end of each financial year. It is considered that the draft Policy has now gone through a thorough consultative process and has met all legislative requirements in terms of notification.

 

Given that there were no submissions received during the notification period of the Council’s draft Section 252 Policy and that the draft Policy is consistent with OLG guidelines, it is considered that the Policy should be adopted by the Council and a copy be forward to the Office of Local Government.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Policy on the Payment of Expenses and Provision of Facilities to Mayor, Deputy Mayor and Councillors be received.

2.    Council adopt the Policy on the Payment of Expenses and Provision of Facilities to Mayor, Deputy Mayor and Councillors.

3.    Council forward a copy of the Council’s adopted Policy on the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors to the Office Local Government.

 

 

ATTACHMENTS/APPENDICES

1.  

Draft Policy on the Payment on Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors

22 Pages

Attachments Included

  


Ordinary Meeting                                                                                         23 November 2015

 

 

 

15

2015 Local Government NSW Annual Conference   

 

Compiled by:               Adam Beggs, Acting Senior Governance Officer

Authorised by:            Glenn McCarthy, Executive Officer  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Support the Councillors in meeting their statutory obligations and roles as community representatives

      

 

Executive Summary

This report provides details of the proceedings of the 2015 Local Government NSW (LG NSW) Conference held at Rosehill Gardens from 11 to 13 October 2015.

 

Council submitted two issues to the Conference with one of Council’s issues being included in the Conference business paper and one issue determined to be a matter of existing policy so therefore it was not considered for discussion. The report recommends that the information be received.

Background

The LG NSW Annual Conference is the forum at which the ongoing policies of local government in NSW are affirmed, amended and/or extended to address issues of concern for local government across the State. This year’s Conference was held at Rosehill Gardens, from 11 to 13 October 2015.

 

Council’s delegates to the Conference were the Mayor, Councillor Karen McKeown and Councillors Greg Davies, Ross Fowler OAM, Jackie Greenow OAM, John Thain and Michelle Tormey.   

 

The support team was led by the Acting General Manager, Barry Husking; Acting Senior Governance Officer, Adam Beggs and Community and Community Programs Coordinator, Tracy Leahy.

 

As in previous years, Council also sponsored the attendance of representatives of the Deerubbin Local Aboriginal Land Council (DLALC) at the Conference. This year, Chairperson, Athol Smith and Chief Executive Officer, Kevin Cavanagh attended as representatives of the DLALC. The attendance of the DLALC representatives continues to enhance and strengthen the relationship between the DLALC and Council. The advice and counsel of the DLALC representatives when required has enabled Council’s delegates to participate in the debate on matters raised at the Conference with a greater level of awareness of the issues than would otherwise be possible.

Outcome of Motions submitted by Council

Council has a very successful track-record in past years at influencing the development of State-wide LGA policy, particularly in the areas of children’s services funding, planning, the environment, community planning, fire and emergency services, roads and transport, and rating policy.

 

This year, Council submitted two motions, with one of Council’s motions being included in the Conference business paper and one motion determined to be a matter of existing policy so therefore not considered for discussion. Council’s motion that was considered, was carried with no opposition and is outlined below:


Issues Considered at Conference

Motion 9 – Linking Charges to the Land

 

That LGNSW call on the State Government to:

Amend the Local Government Act 1993 to allow Councils to attach all charges to the land to ensure that they are recoverable upon the transfer of the property.

 

This Motion was Carried by the Conference.

 

Other Motions

Council’s other motion was not put forward by the Conference for consideration as it was deemed to already be covered by existing policies and previous representations.

Requirements for Statutory Advertising in Local Papers

That LGNSW call on the State Government to:
Amend the Local Government Act 1993 and the Local Government (General) Regulation to replace the requirements for local councils and election managers to publish notices and advertisements with requirements to publish them on their websites and in such other manner as they consider appropriate.

Conference Venue for 2015

The Conference Venue for 2016 has been announced as WIN Entertainment Centre, Wollongong, from Sunday 16 October to Tuesday 18 October 2016. At this year’s conference a new format was trialled to assist in considering more motions at the Conference. It is considered that this approach was more successful, with only a small number of motions being referred to the Board and it is intended this will continue at future conferences.

Conclusion

Council was again successful in influencing NSW Local Government policy, and in advocating and lobbying for better outcomes that affect Penrith City Council and other local government areas across the State in particular through its successful carriage of the issue concerning PRF fee.

 

The Mayor has written to the Chairperson of the DLALC, Mr Athol Smith, expressing Council’s appreciation for his attendance and for the attendance of Chief Executive Officer, Kevin Cavanagh, as representatives of the DLALC.

 

 

RECOMMENDATION

That the information contained in the report on 2015 Local Government NSW Annual Conference be received.

 

 

ATTACHMENTS/APPENDICES

1.  

Record of Decisions

36 Pages

Attachments Included

  


Ordinary Meeting                                                                                         23 November 2015

 

 

 

16

Proposed Council Meeting Calendar for 2016   

 

Compiled by:               Adam Beggs, Acting Senior Governance Officer

Authorised by:            Stephen Britten, Chief Governance Officer  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Manage Council's reporting system and meeting processes

      

 

Executive Summary

The purpose of this report is to propose a Meeting Calendar for 2016. The report recommends that the draft Meeting Calendar be adopted. If adopted, Council will have 13 Ordinary Council Meetings, 10 Policy Review Committee (PRC) Meetings and a number of other meetings, including Councillor Briefings, Working Parties and Committees.

 

In preparing the draft Meeting Calendar, staff have taken into consideration a number of statutory deadlines where certain reports have to be presented to Council, in addition to public holidays and other known commitments, including significant conferences.

Background

Section 365 of the Local Government Act 1993 states that the Council is required to meet at least 10 times each year, each time in a different month.

 

In 2013, the adopted Calendar moved away from the three week cycle that had been previously used and begun a more consistent approach by where possible holding 1 PRC and 1 Ordinary meeting a month, primarily held on the second and fourth Monday of every month with other meetings held on the remaining Mondays as required. 

 

Current Position

This year Council will have met for 15 Ordinary meetings (including 1 extraordinary meeting), 12 PRC meetings and 21 Councillor Briefings, which represents a total of 48 meetings for the year.

 

For the most part it appears that the basis of this years’ meeting calendar has been successful, with only a small number of changes required to the meeting calendar throughout the year, namely additional Councillor Briefings and the change of a number of meetings towards the end of this year to allow for a number of significant matters to be considered. It was apparent this year that the number of Councillor Briefings held increased,. This is attributed to a number of a number of complex matters requiring the Council’s consideration. Council staff will continue to strive to provide information to Councillors in 2016 while managing the number of meetings held. In terms of the length of meetings, there was no significant increase or decrease across the meetings from the previous year.

 

It is proposed in 2016 that the Meeting Calendar will continue to be based around holding 1 PRC and 1 Ordinary meeting a month. Where possible these meetings will occur on the second and fourth Monday of every month. It is considered that this approach will continue to provide a level of consistency for Councillors and the community alike. It is proposed that  other Mondays will be utilised for Councillor Briefings, working parties and committees as required. However much like the previous three week meeting cycle there will be circumstances throughout the year where this revised approach may be varied, namely due to public holidays or significant conference dates. The Ordinary Council meetings are proposed to continue to commence at 7.30pm and the PRC Meetings at 7.00pm.

 

For 2016 it is proposed to have a total of 42 meetings, which results in 6 less meetings than will be held this year. The difference in the number of meetings can be attributed to a number of additional Councillor Briefing meetings held this year, 1 extraordinary meeting, and additional Ordinary meeting scheduled for December 2015.

 

Draft 2016 Meeting Calendar

A draft Meeting Calendar has been prepared for 2016 and is based on the following assumptions:

 

·     the first Ordinary Meeting being held on 8 February 2015, and a second Ordinary Meeting being held on 29 February, taking advantage of 5 Mondays in February

 

·     where possible Policy Review Committee meetings being held on the 2nd Monday of each month and Ordinary meetings on the 4th Monday of each month

 

·    at least one Ordinary Council Meeting each month (except for January)

 

·    the Mayoral Election being held on the fourth Monday in September (26 September 2016, commencing at 7pm, it is unlikely that there will be an opportunity for any Council meeting on the 19 September 2016, as the Local Government Elections will have only just been held so there will be no PRC meeting in September)

 

·    an Ordinary Meeting being held on 5 September to deal with any end of term items prior to the election

 

·    meetings alternating so that there are not successive meetings of the same type from week to week where possible

 

·    the meeting cycle concluding with an Ordinary Council Meeting on the third Monday in December – i.e. 19 December 2016 (commencing at 7pm).

 

The draft calendar has been discussed with the relevant Managers and all statutory and operating obligations are able to be met, including adherence to key dates for consideration of the various corporate planning documents.

 

In compiling the Calendar, consideration has been given to:

 

1.   Public Holidays

·   Tuesday 26 January 2016 – Australia Day

·   Monday 28 March 2016 – Easter Monday

·   Monday 25 April 2016 – Anzac Day

·   Monday 13 June 2016 – Queen’s Birthday

·   Monday 3 October 2016 – Labour Day 

 

2.   Other known likely commitments such as:

·   Local Government NSW (LG NSW) Annual Conference, Wollongong (16-18 October 2016)

·   National General Assembly, Canberra (19-22 June 2016)

·   Floodplain Management Conference, Nowra (17-20 May 2016)

·   The 2016 Local Government Election (10 September 2016)

 

Election/Orientation/Induction

 

Due to the election it has been proposed that no meetings will be held on August 29, September 12 and 19. The last Ordinary meeting to deal with any end of term matters will be held on 5 September. The election is planned to be held on 10 September 2016. The Mayoral Election is planned to be held at the new Council’s first meeting to be held on 26 September 2016.

 

Given a number of meeting opportunities will be missed during this period and the LG NSW Conference in October, the draft calendar includes a provision for a Wednesday Briefing on October 19, and for the Council to finish with an Ordinary Meeting on the third Monday in December.

 

It should be noted that as it is an election year there will need to be further dates reserved for a number of orientation/induction sessions for the new Council, it is likely that these will occur in early to mid-October.

 

Conclusion

The draft Meeting Calendar for 2016 (as appended) has been prepared in accordance with the Local Government Act 1993 and Council policy. It incorporates at least one Ordinary Council Meeting for the months of February through to December.

 

It is proposed that 13 Ordinary Council meetings and10 Policy Review Committee meetings  will be held in 2016.

 

 

RECOMMENDATION

That:

1.     The information contained in the report on Proposed Council Meeting Calendar for 2016 be received.

2.     The draft Meeting Calendar for 2016 be adopted.

 

 

ATTACHMENTS/APPENDICES

1.  

Draft 2016 Meeting Calendar

1 Page

Appendix

  


Ordinary Meeting                                                                                                       23 November 2015

Appendix 1 - Draft 2016 Meeting Calendar

 

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Ordinary Meeting                                                                                         23 November 2015

 

 

 

17

Sale of Land for Unpaid Rates and Charges   

 

Compiled by:               Dana Reid, Rates Financial Officer

Authorised by:            Andrew Moore, Financial Services Manager  

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

      

 

Executive Summary

This report seeks Council’s endorsement to proceed with the sale of a property to recover unpaid land rates owed to Council. The property is located at 5 Abel Street Jamisontown and owned by Mahmoud Zreika, it is vacant land, zoned General Industrial IN1. The overdue land rates total $50,112.10.

 

All avenues in line with Council’s Debt Recovery Procedures have been exhausted for recovery of this debt and at this stage, sale of the land is proposed. At a recent meeting of the Finance Working Party it was endorsed that Council be presented with a report to pursue the sale of this property.

 

Sections 713-716 of the Local Government Act (NSW) 1993 (the Act) provides the authority for the sale of this land by public action as rates and charges have been outstanding for more than 5 years.

 

Section 713 (2) (a) states:

 

 (2) A council may, in accordance with this Division:

 

(a)  sell any land (including vacant land) on which any rate or charge has remained unpaid for more than 5 years from the date on which it became payable

 

Full details of outstanding amounts and the property location are provided in the annexure to this report. The amount of outstanding rates and charges shown in the annexure will change by the auction date as additional interest and rates will become due and payable by the auction. The table will be updated before the sale for final certification by Council’s Public Officer.

 

Background

 

Overdue rates and charges currently total $50,112.10, made up of interest charges, legal costs and land rates dating back to March 2010.   Below are details of the due amount:

 

Charge

Amount

Rates & Waste Charges

$38,781.78

Interest

$10,168.32

Legal Costs

$  1,162.00

Total

$50,112.10

 

The land was originally purchased in 1981 by a company known as Samys Investments Pty Ltd. On 21 August 2012 the property was sold to Barbarossa Enterprises Pty Ltd for $825,000. At the time of the sale, the rate account had an outstanding balance of $18,245.90, this amount remained unpaid at settlement.

 

On 7 December 2012 the property was transferred to the current owner Mahmoud Zreika for a consideration of $1. Barbarossa Enterprises Pty Ltd did not pay rates during their ownership and at the time of transfer, the outstanding balance totalled $22,710.02 which also remained unpaid at settlement.

 

A company search of Barbarossa Enterprises Pty Ltd found Mahmoud Zrieka was not listed as a company director.  It is unclear why the property was transferred for only $1 to Mr Zrieka.

 

Section 571 (3) of the Act states:

 

A person who becomes liable for rates and charges levied on land is liable to the council for a rate and charge owing in respect of the land even though the person was not so liable when the rate or charge was levied.

 

Outstanding rates and charges are usually paid to Council on property settlement, in this instance it was not the case. As the current owner, Mr Mahmoud Zreika is now liable to pay the full balance of rates outstanding at the time he purchased this land.

 

Despite numerous efforts, the rates team were unable to locate Mr Zrieka until November 2014, at this time, a Notice of Intention to Commence Legal Action letter was issued. In January 2015, Mr Zreika contacted Council enquiring about the account balance, he stated that outstanding rates were paid on settlement and he would contact his solicitor to investigate.  Council Officers attempted to organise a suitable payment arrangement but one was not forthcoming.  Mr Zreika advised he would call back however, no further contact was received.

 

Council instigated legal action in April 2015 and a Statement of Claim was served personally to Mr Zreika on 3 June 2015.  After service of this claim, the rates team attempted to make contact via written correspondence and telephone. Mr Zreika did not respond to these contact attempts and Default Judgement was subsequently entered on 26 August 2015.

 

Current Situation

 

In an endeavour to locate Mr Zrieka, Council Officers recently attended another property owned by him and spoke with the tenants who provided a telephone number for a person that is managing the property. The tenants advised that this third party is the contact for the property owner.

 

Council Officers contacted this third party he stated Mr Zrieka was away and not contactable.  He also stated he is a family friend and was familiar with the balance overdue and legal action instigated for the recovery of this debt. He originally advised he would organise payment of the outstanding balance by 30 October 2015 however, on this date he again made contact to advise the debt will be paid by 30 November 2015. 

 

No payment or contact has been forthcoming from the actual property owner despite repeated requests from Council Officers. This includes the issue of a letter in September 2015 stating the overdue rates required Mr Zrieka’s urgent attention and the sale of this property would be instigated if he did not contact Council.

As only a third party has made contact with Penrith Council regarding payment of the overdue amount, Council Officers have proceeded to present this report to Council for endorsement to proceed with the sale.

 

Proposed Actions

If the sale of this property is endorsed by Council, all action will be placed on hold until after 30 November 2015, awaiting full payment as arranged by the third party.  If payment is not received by 30 November 2015, Council will then give Notice of its proposal to sell the land as per Section 715 (1) of the Act.  

Section 715 (1) of the Act states that before selling land, Council must take specific action to give such Notice. The subsections of the Act and the proposed practical actions to comply with those requirements are set out in the table below.

Legislation

Action

Date

Section 713 of the Act

Council Resolution

23 November 2015

 

Fix a convenient time and place for the sale

1)   Obtain a minimum of three quotes from Real Estate Agents to value the property and promote and conduct the property auction.

 

2)   Penrith Council’s Legal & Governance Department will be responsible for all conveyancing requirements.

 

3)   Council and the agent will together determine the time and place of the sale.

 

 

31 December 2015

 

Give notice of the proposed sale by means of an advertisement published in the Gazette and in at least one newspaper.

 

1)   Advertise in Penrith Press and Western Weekender.

 

2)   Advertise in Government Gazette.

 

 

31 December 2015

Take reasonable steps to ascertain the identity of any person who has an interest in the land

1)   Title search already conducted confirms ownership

 

Completed

Take reasonable steps to notify each such person of the council’s intention to sell the land

1)   Letters will be issued to Mr Zreika at all known addresses.

2)   Affix a Notice on property

 

 

 

31 December 2015

 

Auction to be held

30 April 2016

 

Section 715(2) of the Act states that if, before the sale of the land:

 

(a) “All rates and charges payable (including overdue rates and charges) are paid to the council, or

 

(b) An arrangement satisfactory to the council for payment of all such rates and charges is entered into by the rateable person,

 

the council must not proceed with the sale.”

 

The Rates team will make every effort to contact Mr Zreika to attempt recovery of the outstanding amount.  Further letters will be issued to all known addresses requesting Mr Zreika make urgent contact to discuss the overdue amount or Council will proceed with the sale of this property.

 

If the land is sold, all costs of the sale are first deducted from the proceeds, Council rates will then be deducted. The balance remaining will be disbursed to Mr Zreika or, if he has not been located, placed into trust until such time as the monies can be appropriately disbursed.  Section 720 of the Act states:

 

 “(1) Any balance of the purchase money must be paid into the council’s trust fund and held by the council in trust for the persons having estates or interests in the land immediately before the sale according to their respective estates and interests.

(2) The council may pay the balance of the purchase money or any part of the balance to or among the persons who are, in its opinion, clearly entitled to it, and the receipt of the person to whom any payment is so made is an effectual discharge to the council for it.”

 

Conclusion

All options to recover the rates and charges accruing for 5 Abel Street Jamisontown, with the exception of selling the land under s713 of the Local Government Act 1993 have been exhausted.

 

This report recommends that Council commence the sale of the land for unpaid rates if full payment has not been received by 30 November 2015.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Sale of Land for Unpaid Rates and Charges be received.

2.    Council endorses selling this land to recover unpaid rates if payment has not been received by 30 November 2015.

 

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

 

 

 

ATTACHMENTS/APPENDICES

1.  

Details of Outstanding Rates and Charges

5 Pages

Appendix

  


Ordinary Meeting                                                                                                       23 November 2015

Appendix 1 - Details of Outstanding Rates and Charges

 

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Ordinary Meeting                                                                                         23 November 2015

 

 

 

18

Summary of Investments & Banking for the period 1 October to 31 October 2015   

 

Compiled by:               Pauline Johnston, Revenue Accountant

Authorised by:            Vicki O’Kelly, Executive Manager - Corporate  

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

      

 

Executive Summary

The purpose of this report is to provide a summary of investments for the period 1 October 2015 to 31 October 2015 and a reconciliation of invested funds at 31 October 2015.

 

A summary of the investment returns for the period are:

·    Council portfolio current yield                             2.99%

·    90 day Bank Bill Swap rate                       2.15%

·    Floating Rate Notes (return for the period)        3.19%

 

The report recommends that the information contained in the report be received.

Background

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

 

2.   Council’s Cash Book and Bank Statements have been reconciled as at 31 October 2015.

Vicki O'kellyh

Vicki O’Kelly

Responsible Accounting Officer

 

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Summary of Investments & Banking for the period 1 October to 31 October 2015 be received

2.    The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 October 2015 to 31 October 2015 be noted and accepted.

3.    The graphical investment analysis as at 31 October 2015 be noted.

 

 

 

ATTACHMENTS/APPENDICES

1.  

Summary of Investments

6 Pages

Appendix

  


Ordinary Meeting                                                                                                       23 November 2015

Appendix 1 - Summary of Investments

 

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Committee of the Whole

 

DELIVERY PROGRAM REPORTS

 

CONTENTS

 

Pecuniary Interests

 

Other Interests

 

Monday November 23 2015

 

Item                                                                                                                                       Page

 

1        Presence of the Public                                                                                                       1

 

2        Status on Litigation and Compliance Matters                                              2

 

3        Pilot Project Evaluation - Shower Facilities for Homeless People                                     2

 

4        Civic Arts Precinct - Agreement with adjoining Owner                                                      2

 

5        Disposal of Council owned land to adjoining owner                                                           3

 

 

 

 

 

 


Ordinary Meeting                                                                                         23 November 2015

A Leading City

 

 

1        Presence of the Public

 

Everyone is entitled to attend a meeting of the Council and those of its Committees of which all members are Councillors, except as provided by Section 10 of the Local Government Act, 1993.

A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

 

(a)          the discussion of any of the matters listed below; or

(b)          the receipt or discussion of any of the information so listed.

The matters and information are the following:

 

(a)          personnel matters concerning particular individuals;

(b)          the personal hardship of any resident or ratepayers;

(c)          information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business;

(d)          commercial information of a confidential nature that would, if disclosed:

·         prejudice the commercial position of the person who supplied it; or

 

·         confer a commercial advantage on a competitor of the Council; or

 

·         reveal a trade secret.

 

(e)          information that would, if disclosed, prejudice the maintenance of the law;

(f)           matters affecting the security of the Council, Councillors, Council staff or Council property;

(g)        advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

The grounds on which part of a meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting.

The grounds must specify the following:

(a)          the relevant provision of section 10A(2);

(b)          the matter that is to be discussed during the closed part of the meeting;

(c)          the reasons why the part of the meeting is being closed, including (if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which discussion of the matter in open meeting would be, on balance, contrary to the public interest.

Members of the public may make representations at a Council or Committee Meeting as to whether a part of a meeting should be closed to the public

The process which should be followed is:

 

·         a motion, based on the recommendation below, is moved and seconded

·         the Chairperson then asks if any member/s of the public would like to make representations as to whether a part of the meeting is closed to the public

·         if a member/s of the public wish to make representations, the Chairperson invites them to speak before the Committee makes its decision on whether to close the part of the meeting or not to the public.

·         if no member/s of the public wish to make representations the Chairperson can then put the motion to close the meeting to the public.

The first action is for a motion to be moved and seconded based on the recommendation below.

 

RECOMMENDATION

 

That:

 

Outcome 5

 

2        Status on Litigation and Compliance Matters 

This item has been referred to Committee of the Whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Outcome 6

 

3        Pilot Project Evaluation - Shower Facilities for Homeless People

This item has been referred to Committee of the Whole as the report refers to discussion in relation to the personal hardship of a resident or ratepayer and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Outcome 4

 

4        Civic Arts Precinct - Agreement with adjoining Owner

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Outcome 7

 

5        Disposal of Council owned land to adjoining owner

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 

 

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ATTACHMENTS  

 

 

Date of Meeting:     Monday 23 November 2015

Report Title:            Organisational Performance Report - September 2015

Attachments:           Organisational Performance Report - September 2015



Ordinary Meeting                                                                                                       23 November 2015

Attachment 1 - Organisational Performance Report - September 2015

 

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ATTACHMENTS  

 

 

Date of Meeting:     Monday 23 November 2015

Report Title:            Annual Report 2014-15

Attachments:           Annual Report 2014-15



Ordinary Meeting                                                                                                       23 November 2015

Attachment 1 - Annual Report 2014-15

 

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ATTACHMENTS  

 

 

Date of Meeting:     Monday 23 November 2015

Report Title:            Policy on the Payment of Expenses and Provision of Facilities to Mayor, Deputy Mayor and Councillors

Attachments:           Draft Policy on the Payment on Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors



Ordinary Meeting                                                                                                       23 November 2015

Attachment 1 - Draft Policy on the Payment on Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors

 

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ATTACHMENTS  

 

 

Date of Meeting:     Monday 23 November 2015

Report Title:            2015 Local Government NSW Annual Conference

Attachments:           Record of Decisions



Ordinary Meeting                                                                                                       23 November 2015

Attachment 1 - Record of Decisions

 

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ATTACHMENT       

 

 

 


Date of Meeting:     23 November 2015

 

Delivery Program:   Outcome 7 

 

Service:                   Financial Services

 

Report Title:             2015-2016 Voted Works