Council_Mark_POS_RGB

9 December 2015

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 14 December 2015 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Michelle Tormey - 30 October 2015 to 3 January 2016 inclusive.

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 7 December 2015.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

 

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Local Traffic Committee Meeting - 7 December 2015.

 

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 14 December 2015

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

ADVANCE AUSTRALIA FAIR

 

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

Beneath our radiant Southern Cross

We’ll toil with hearts and hands;

To make this Commonwealth of ours

Renowned of all the lands;

For those who’ve come across the seas

We’ve boundless plains to share;

With courage let us all combine

To Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 



Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


 

Council Chambers

Seating Arrangements


For members of the public addressing the meeting


 

 

 

Lectern


 

 

Executive Managers


 

 

 

Assistant General Manager Craig Butler


Assistant General Manager Barry Husking

General Manager
Alan Stoneham
Her Worship the Mayor Councillor Karen  McKeown


Senior Governance Officer Glenn Schuil






Minute Clerk

MediaClr Marcus Cornish

North Ward

 

Clr Bernard Bratusa

South Ward

 

 

Clr Tricia Hitchen

East Ward

 

 

Clr Ben Goldfinch

South Ward

 

Clr Mark Davies

South Ward

 

 

Clr Jim Aitken OAM

Public GallerySouth Ward

 

 

Clr Kevin Crameri OAM

North Ward

 

 

Clr Maurice Girotto

East Ward

Clr Jackie Greenow OAM

East Ward

 

Clr Michelle Tormey

North Ward

 

Clr Ross Fowler OAM

North Ward

 

Clr John Thain

North Ward

 

Clr Greg Davies

East Ward

 

Clr Prue Car MP

ManagersEast Ward

 

 

Executive Managers


 


Council_Mark_POS_RGB2016 MEETING CALENDAR

January 2016 - December 2016

(Adopted by Council -  23 November 2015)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.30pm

 

8

 

 

 

 

 

 

 

5

 

 

 

19

(7.00pm)

 

29@

21

18v

23#

27*

25

22@

26^ü

(7.00pm)

24

28#+

 

Policy Review Committee

7.00pm

 

15

14

11

9

20

11

8

 

10

7

12

 

 

 

 

 

 

 

 

 

 

 

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2015-2016 Annual Statements are presented

 

Meeting at which any comments on the 2015-2016 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact the Acting Senior Governance Officer, Adam Beggs.

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 7 DECEMBER 2015 AT 7:35PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

Her Worship the Mayor, Councillor Karen McKeown read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Acting Senior Governance Officer, Mr Adam Beggs.

PRESENT

Her Worship the Mayor, Councillor Karen McKeown, Deputy Mayor, Councillor Ross Fowler OAM and Councillors Bernard Bratusa, Prue Car MP, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM, Tricia Hitchen and John Thain.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Michelle Tormey for the period 30 October 2015 to 3 January 2016 inclusive.

APOLOGIES

368  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Jackie Greenow OAM that an apology be received from Councillor Jim Aitken OAM.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 23 November 2015

369  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Prue Car MP that the minutes of the Ordinary Meeting of 23 November 2015 be confirmed.

 

DECLARATIONS OF INTEREST

Councillor Marcus Cornish declared a Pecuniary Interest in Item 13 – The outcome of two Land and Environment Court appeals relating to two development approvals for Places of Public Worship as his wife is the Secretary of the Protect Penrith Action Group Inc.  Councillor Cornish indicated that he would leave the meeting during consideration of this item.

 

SUSPENSION OF STANDING ORDERS

370  RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Kevin Crameri OAM that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:40pm.

 

 

 

 

Mr Alex Karavas

 

Report and Recommendations of the Policy Review Committee Meeting held on 30 November 2015 (Item 1 – Reclassification of Public Land in St Marys Town Centre)

 

Mr Karavas, an interested citizen and business owner, spoke against the proposed development, clarifying the role he believed green space will play for St Marys residents in the future.  Mr Karavas then expressed concern about the loss of car parking spaces in the Queen Street business district, which would not support the local businesses in Queen Street.  Mr Karavas concluded by requesting Council not to reclassify the lands referred to in the report.

 

Ms Sandra Newham

 

Item 6 – Western Sydney Airport – Submission Draft Airport Plan and Draft Environmental Impact Statement

 

Ms Newham, an affected person, spoke in opposition to the recommendation, however stated that she agreed with most of the EIS Peer Review.  Ms Newham expressed concerns that residents have not been presented with a true representation of how many flights may occur during each day and that no curfew is currently proposed. 

 

371  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM that an extension of time be granted to enable the speaker to complete her address, the time being 7:58pm.

 

Ms Newham concluded by expressing her concern that the jobs that would be created by the proposed Western Sydney Airport may not be as many as first estimated.

 

Mr Ian Zammit

 

Item 12 – Mayoral Arts and Culture Summit

 

Mr Zammit, an interested citizen and local theatre arts director and producer, spoke in support of the recommendation and endorsed the proposals arising from the Mayoral Arts and Culture Summit.  Mr Zammit outlined the current state of arts in Penrith, what is missing and why greater investment is needed.  He then went on to detail what is gained from arts and cultural development, the community and social cohesion and also for business, both local and foreign investment.  Mr Zammit concluded by stating that Penrith is changing rapidly and that arts and cultural investment will enhance the vibrancy of the City making it a City of the future by allowing room for creativity.

 

Ms Karen King

 

Item 12 – Mayoral Arts and Culture Summit

 

Ms King, an interested citizen and Leader of Learning for Creative Arts at Caroline Chisholm College, spoke in support of the recommendation and endorsed the proposals arising from the Mayoral Arts and Culture Summit.  Ms King outlined the three fundamental reasons for implementing programs that support the arts, being community transformation, community engagement and investment for the community, and went on to give examples of these.   Ms King concluded by stating that the arts projects and initiatives such as those recommended in the report on the Summit are an investment in the future for the community of Penrith.

 

 

RESUMPTION OF STANDING ORDERS

372  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Prue Car MP that Standing Orders be resumed, the time being 8:31pm.

 

 

Mayoral Minutes

 

1        White Ribbon Day Twilight River Walk 2015

Councillors Ross Fowler OAM, Prue Car MP and Marcus Cornish spoke in support of the Mayoral Minute.                                                                                                                            

373  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Ross Fowler OAM that the Mayoral Minute on White Ribbon Day Twilight River Walk 2015 be received.

 

Reports of Committees

 

1        Report and Recommendations of the Policy Review Committee Meeting held on 30 November 2015 (Item 1)                                                                                                    

374  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Ross Fowler OAM that the recommendation at Item 1 – Reclassification of Public Land in St Marys Town Centre be amended to read:

“That:

1.         The information contained in the report on Reclassification of Public Land in St Marys Town Centre be received.

 

2.         Reclassification be deferred until further engagement is undertaken with Mirvac and the community prior to a further report being presented to Council.”

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Car MP

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Ross Fowler OAM

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                       

 

Councillor Kevin Crameri OAM

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Karen McKeown

 

 

 

 

 

 

1        Report and Recommendations of the Policy Review Committee    Meeting held on 30 November 2015 (Items 2, 3 and 4)   

 

375  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor John Thain That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 30 November, 2015 be adopted.

 

Councillor Jackie Greenow OAM left the meeting, the time being 9:02pm.

 

DELIVERY PROGRAM REPORTS

 

Outcome 2 - We plan for our future growth

 

1        Planning Proposal - Request to permit a service station at 61-73 Christie Street, St Marys                                                                                                                                  

376  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Tricia  Hitchen

That:

1.    The information contained in the report on Planning Proposal - Request to permit a service station at 61-73 Christie Street, St Marys be received.

2.    Council commence a Gateway process for the ultimate consideration of a Planning Proposal to permit a service station at 61-73 Christie Street, St Marys in accordance with the requirements of the Environmental Planning and Assessment Act 1979.

3.    The General Manager be granted delegation to update and finalise the Planning Proposal, written instrument and associated maps before submitting it to the Department of Planning and Environment seeking a Gateway Determination.

4.    Council publicly exhibit the Planning Proposal to permit a service station at 61-73 Christie Street, St Marys for a period to be specified in the Gateway Determination, in accordance with the community consultation requirements under Section 57 of the Environmental Planning and Assessment Act 1979 and in a form consistent with any revisions of the Planning Proposal directed by the Department of Planning and Environment as part of the Gateway Determination. 

5.    A further report be presented to Council following the Public Exhibition.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Car MP

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Ross Fowler OAM

 

Councillor Maurice Girotto                       

 

Councillor Kevin Crameri OAM

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Karen McKeown

 

 

 

 

2        Defqon Music Event Duration

Councillor Jackie Greenow OAM returned to the meeting, the time being 9:04pm.                   

377  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Ross Fowler OAM that the information contained in the report on Defqon Music Event Duration be received.

 

3        Proposed Draft Voluntary Planning Agreement from Settlers Estate Pty Ltd for No.s 731 - 767 Great Western Highway, Werrington (French Street)                         

378  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Ben Goldfinch

That:

1.    The information contained in the report on Proposed Draft Voluntary Planning Agreement from Settlers Estate Pty Ltd for No.s 731 - 767 Great Western Highway, Werrington (French Street)  be received.

2.    The draft VPA be placed on public exhibition in accordance with the requirements of the Environmental Planning and Assessment Act and Regulations.

3.    Council authorise the General Manager to finalise and sign the draft VPA following the conclusion of the public exhibition period.

4.    The Common Seal of the Council of the City of Penrith be affixed to the VPA.

5.    A copy of the VPA be provided to the Minister.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Car MP

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Ross Fowler OAM

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                       

 

Councillor Kevin Crameri OAM

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Karen McKeown

 

 

 

 

4        Planning Proposal for Glenmore Park Stage 2 Precinct C - Outcomes of Public Exhibition                                                                                                                           

379  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

That:

1.    The information contained in the report on Planning Proposal for Glenmore Park Stage 2 Precinct C - Outcomes of Public Exhibition be received.

2.    Council endorse the Planning Proposal for Glenmore Park Stage 2 Precinct C, included at Attachment 1.

3.    The Council note that the Planning Proposal and Development Control Plan will continue to be refined and finalised prior to the publication of the necessary amendments to Penrith Local Environmental Plan 2010 under the Minister for Planning and Environment’s delegated local environmental plan making powers.

4.    Council adopt the amendment to draft Development Control Chapter E7 Part B – Glenmore Park Stage 2, included as an appendix to the Planning Proposal at Attachment 1, so that it takes effect on the publication of the amendments to Penrith Local Environmental Plan 2010.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Car MP

Councillor Kevin Crameri OAM

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Ross Fowler OAM

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                       

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Karen McKeown

 

 

5        Planning Proposal for Penrith City Centre Park                                                           

380  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Bernard Bratusa

That:

1.    The information contained in the report on Planning Proposal for Penrith City Centre Park  be received.

2.    Council endorse the Planning Proposal for Penrith City Park being forwarded to the Department of Planning and Environment to commence the LEP plan making process under s56 of the Environmental Planning and Assessment Act 1979.

3.    The General Manager be granted delegation to update and finalise the Planning Proposal, written instrument and associated maps before submitting it to the Department of Planning & Environment seeking a Gateway Determination.

4.    Council publicly exhibit the Planning Proposal for the Penrith City Park in accordance with the community consultation requirements under s57 of the EP&A Act, and in a form consistent with any revisions of the Planning Proposal directed by the Department of Planning & Environment as part of the s56 Gateway determination.

5.    The Minister be requested to delegate his authority for Council to finalise and make the proposed amendment to Penrith Local Environmental Plan 2010.

6.    A further report be presented to Council following the public exhibition of the draft Planning Proposal advising of the outcomes of the consultation program and any recommendations relating to the adoption of the final Planning Proposal.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Car MP

Councillor Marcus Cornish

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Ross Fowler OAM

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                       

 

Councillor Kevin Crameri OAM

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Karen McKeown

 

 

 

 

6        Western Sydney Airport - Submission on Draft Airport Plan and Draft Environmental Impact Statement                                                                                    

A MOTION was moved by Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Western Sydney Airport - Submission on Draft Airport Plan and Draft Environmental Impact Statement be received.

2.    Council write to the Hon Greg Hunt MP, Minister for the Environment, urging the Federal Government not to approve the Stage 1 development of the Airport, as detailed in the draft Airport Plan, at this time, given the inadequacies of the draft Environmental Impact Statement (EIS).

3.    Council write to the Hon Warren Truss MP, Deputy Prime Minister and Minister for Infrastructure and Regional Development, advising of Council’s request to the Minister for the Environment.

4.    Council’s submission call for the Department of Infrastructure and Regional Development to address the inadequacies in the draft EIS to provide much greater certainty on the impacts and benefits of the Airport, particularly in relation to:

a.   its purpose or role, including its relationship to Sydney Airport;

b.   airspace architecture, including consideration of a range of options;

c.   aircraft noise, including consideration of a curfew and noise sharing arrangements;

d.   the provision of rail to the Airport from the outset of airport operations;

e.   road traffic, including detailed modelling;

f.    greater clarity on expected economic uplift and job creation; and

g.   clarity on the implications of the Airport on the planning framework for the Western Sydney Priority Growth Area.

5.    Council’s submission call for another round of community and stakeholder consultation on a revised draft EIS.

6.    Council’s submission, and any ongoing engagement with the Federal Government in relation to the Airport proposal, call for:

a.   The Sydney Airport Curfew Act 1995 to be amended to become the Sydney Airports Curfew Act and apply to both Sydney Airport and the future Western Sydney Airport;

b.   More equitable distribution of the impacts of aircraft movements.  This should include, but not be limited to:

i. consideration of alternative flight paths and particularly alternative locations for the merge point for arrivals;

ii. limits to noise exposure for any single community; i.e. noise sharing beyond the communities of Penrith, Blue Mountains and Blacktown;

iii.      integration and optimisation of the use of Sydney’s airspace as one system by Sydney Airport and the Western Sydney Airport; and

iv.     a strategy for the timely relocation of the general aviation activities at Camden and Bankstown Airports if they are exerting pressure on Sydney’s airspace load and modification of Richmond RAAF Base airspace;

c.   A passenger rail line from the Airport to the Main Western line to be in place before the opening of the Airport;

d.   Any restrictive planning and land use controls imposed on the Western Sydney Priority Growth Area by the Airport to not hamper the economic potential of the Growth Area;

e.   Special arrangements or mechanisms to be established, involving Federal, State and local governments to develop and deliver a decades long, funded program of infrastructure for the Airport; and

f.    Meaningful, transparent and continuing dialogue between all levels of government on the Airport.

7.    Council endorse the proposed recommendations contained in this report, the proposed recommendations contained in Attachment 3 to this report and any other additional issues identified by Councillors, as the basis for a final submission to the Department of Infrastructure and Regional Development.

8.    Council’s final submission be forwarded to the DI&RD by 18 December 2015 and a copy be forwarded to all Councillors.

 

381  An AMENDMENT was moved by Councillor Ross Fowler OAM seconded Councillor Greg Davies

That:

1.      The information contained in the report on Western Sydney Airport - Submission on Draft Airport Plan and Draft Environmental Impact Statement be received.

2.      Council recommit to continue to work with the Federal Government to deliver a Western Sydney Airport that is fully and effectively integrated with Western Sydney and delivers significant benefits to the region in terms of transport provision, employment and economic development.

3.      Council’s submission to the Department of Infrastructure and Regional Development in relation to the draft EIS incorporate the issues canvassed in this report, and arising from the independent peer review, with particular emphasis placed on:

a.    full and effective integration of airspace in the Sydney Basin for  shared operations of Sydney Airport and Western Sydney Airport;

b.    a more equitable distribution of the noise impacts of aircraft movements including, but not limited to:

                                                              i.    consideration of alternative flight paths and particularly alternative locations for the merge point for arrivals;

                                                             ii.    limits to noise exposure for any single community; i.e. noise sharing beyond the communities of Penrith, Blue Mountains and Blacktown;

                                                            iii.    amendment of the Sydney Airport Curfew Act 1995 to become the Sydney Airports Curfew Act and apply to both Sydney Airport and the future Western Sydney Airport;

c.    provision of a passenger rail line from the Airport to the Main Western line before the opening of the Airport;

d.    economic offset arrangements by the Federal Government for Western Sydney if there are planning and land use implications of the proposed airport on the economic potential of the Western Sydney Priority Growth Area;

e.    special arrangements or mechanisms involving Federal, State and local governments to develop and deliver a decades long, funded program of infrastructure for the Airport; and

f.     all economic, social and environmental benefits and impacts being fully addressed in the EIS and proposed mitigation measures detailed in any approval to ensure the health and wellbeing of the community is maintained.

4.      Council write to the Minister for the Environment and Minister for Infrastructure and Regional Development requesting that the community and stakeholders be effectively consulted and engaged in all subsequent key processes and decisions on the future growth and development of the Western Sydney Airport.

8. Council’s final submission be forwarded to the Department of Infrastructure & Regional Development by 18 December 2015 and a copy be forwarded to all Councillors.

 

The AMENDMENT was PUT.

 

A DIVISION was called by Councillor Kevin Crameri OAM.

 

For

Against

 

Councillor Prue Car MP

Councillor Kevin Crameri OAM

Councillor Greg Davies

Councillor Maurice Girotto    

Councillor John Thain

Councillor Marcus Cornish

Councillor Ross Fowler OAM

 

Councillor Jackie Greenow OAM

                                                        

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Karen McKeown

 

 

The AMENDMENT was CARRIED and BECAME the MOTION.

 

A DIVISION was called by Councillor Kevin Crameri OAM.

 

For

Against

 

Councillor Prue Car MP

Councillor Kevin Crameri OAM

Councillor Greg Davies

Councillor Maurice Girotto    

Councillor John Thain

Councillor Marcus Cornish

Councillor Ross Fowler OAM

 

Councillor Jackie Greenow OAM

                                                        

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Karen McKeown

 

 

The MOTION was CARRIED.

 

 


 

 

7        Planning Proposal to amend Penrith Local Environmental Plan 2010 - Incentives Clause for Key Sites

Councillor Kevin Crameri OAM left the meeting, the time being 10:19pm.

382  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

That:

1.    The information contained in the report on Planning Proposal to amend Penrith Local Environmental Plan 2010 - Incentives Clause for Key Sites be received.

2.    In accordance with Section 56 of the Environmental Planning and Assessment Act 1979, Council submit the attached Planning Proposal to amend the Penrith LEP 2010 to the NSW Minister for Planning for consideration under the Gateway process.

3.    The General Manager be granted delegation to update and finalise the Planning Proposal, written instrument and associated maps before submitting it to the Department of Planning and Environment seeking a Gateway Determination.

4.    Council request delegation for the General Manager to finalise the LEP amendment.

5.    Council carry out the requirements of the Gateway Determination to process the Planning Proposal, including public exhibition.

6.    Council amend Chapter E11 of the Penrith Development Control Plan 2014 where required to reflect the outcomes of the Planning Proposal.

7.    A further report be presented to Council following the Public Exhibition.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Car MP

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Ross Fowler OAM

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                       

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Karen McKeown

 

 

 

 


 

 

8        Reclassification of Council owned land at 53 and 54 Union Road Penrith                

Councillor Bernard Bratusa left the meeting, the time being 10:20pm.

Councillor Marcus Cornish left the meeting, the time being 10:22pm.

383  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies

That:

1.    The information contained in the report on Reclassification of Council owned land at 53 and 54 Union Road Penrith be received.

2.    A Planning Proposal reclassifying the public land at 53 and 55 Union Road, Penrith from Community Land to Operational Land be prepared and submitted to the Department of Planning and Environment seeking a Gateway Determination.

3.    The Minister be requested to delegate his authority for Council to finalise and make the proposed amendment to Penrith Local Environmental Plan 2010.

4.    Consultation with New South Wales Government Agencies be undertaken in accordance with any Gateway Determination issued by the Department of Planning and Environment.

5.    The Planning Proposal be placed on public exhibition in accordance with any Gateway Determination issued by the Department of Planning and Environment.

6.    An independently chaired public hearing be held at least 21 days after the close of the public exhibition period.

7.    A planning consultant be engaged to independently chair the public hearing.

8.    A report be presented to Council on the submissions received during the public exhibition and the results of the public hearing.   

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Prue Car MP

 

Councillor Greg Davies

 

Councillor John Thain

 

Councillor Ross Fowler OAM

 

Councillor Jackie Greenow OAM

                                                        

Councillor Maurice Girotto                       

 

Councillor Mark Davies

 

Councillor Ben Goldfinch

 

Councillor Tricia Hitchen

 

Councillor Karen McKeown

 

 

 

 

 

Outcome 4 - We have safe, vibrant places

 

9        Tender Reference RFT 15/16-07 Proposed Upgrade of the Civic Arts Precinct (The Mondo), Penrith                                                                                                                 

384  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

That:

1.    The information contained in the report on Tender Reference RFT 15/16-07 Proposed Upgrade of the Civic Arts Precinct (The Mondo), Penrith be received.

2.    Glascott Landscape and Civil Pty Ltd be awarded the contract for the Proposed Upgrade of the Civic Arts Precinct (The Mondo) Penrith, for an amount of $1,174,536.41 excluding GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

10      Penrith Night Time Economy Study and Strategy                                                        

385  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

That:

1.    The information contained in the report on Penrith Night Time Economy Study and Strategy be received

                   2.       Council endorse the Night Time Economy Strategy as a proactive                                     approach to supporting a safe and vibrant Penrith City Centre.

 

11      Expressions of Interest Mobile Kiosk Temporary Lease                                             

386  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

That:

1.    The information contained in the report on Expressions of Interest Mobile Kiosk Temporary Lease  be received.

2.    Approval to commence investigations and Expressions of Interest (EOI) Process for the provision of a temporary license under Section 47A of the Act be actioned in regards to a temporary license for a kiosk.

3.    A Request for Proposal be issued to short listed respondent/s following the EOI process.

4.    A further report be presented to Council following the EOI and RFP process.

 


 

 

Outcome 6 - We're healthy and share strong community spirit

 

12      Mayoral Arts and Culture Summit

Councillor Bernard Bratusa returned to the meeting, the time being 10:22pm.

Councillors Kevin Crameri OAM and Marcus Cornish returned to the meeting, the time being 10:24pm.

Councillor John Thain left the meeting, the time being 10:29pm.

Councillor Greg Davies left the meeting, the time being 10:31pm.

387  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Tricia  Hitchen

That:

1.    The information contained in the report on Mayoral Arts and Culture Summit be received.

2.    Council endorse the seven priorities from the 2015 Mayoral Arts and Culture Summit and the actions listed under each priority.

3.     Council investigate the role of a coordination body such as the proposed Strategic Alliance between Penrith, Blue Mountains and Hawkesbury Councils to further the actions from the Mayoral Arts and Culture Summit.

4.     Council officers involved in the organisation and management of the Summit be congratulated.

 

 

Outcome 7 - We have confidence in our Council

 

Councillor John Thain returned to the meeting, the time being 10:32pm.

Having previously declared a Pecuniary Interest in Item 13, Councillor Marcus Cornish left the meeting, the time being 10:32pm.

Councillor Kevin Crameri OAM left the meeting, the time being 10:32pm.

 

13      The outcome of two Land and Environment Court appeals relating to two development approvals for Places of Public Worship                                                 

388  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Bernard Bratusa that the information contained in the report on The outcome of two Land and Environment Court appeals relating to two development approvals for Places of Public Worship be received.

 

Councillor Kevin Crameri OAM returned to the meeting, the time being 10:33pm.

 

Councillor Marcus Cornish returned to the meeting, the time being 10:34pm.

 

Councillor Ben Goldfinch left the meeting, the time being 10:34pm.

 

 

 

 

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

Councillor Maurice Girotto left the meeting, the time being 10:34pm.

 

Councillor Greg Davies left the meeting, the time being 10:35pm.

 

Councillor Ben Goldfinch returned to the meeting, the time being 10:35pm.

 

RR 1           Street Sweeping - Jordan Springs       

Councillor Kevin Crameri OAM requested a memo reply to all Councillors regarding requesting the street sweeping contractors at Jordan Springs to only use dry street sweepers instead of wet sweepers on Ninth and Third Avenues due to road safety concerns.

 

Councillor Maurice Girotto returned to the meeting, the time being 10:36pm.

 

Councillor Greg Davies returned to the meeting, the time being 10:37pm.

 

RR 2           Car Parking - North and Jane Streets, Penrith      

Councillor Kevin Crameri OAM requested a memo reply to all Councillors investigating the possibility of opening up land on North and Jane Streets, Penrith for parking over the Christmas period and possibly formalising the carpark thereafter for long term parking.

 

RR 3           Glenmore Park Entry Sign on Mulgoa Road

Councillor Mark Davies requested a memo reply on the repainting of the ‘Glenmore Park’ wording on the sign at the Mulgoa Road entry to Glenmore Park.

 

RR 4           Rubbish in Lakeside Waterways

Councillor Marcus Cornish requested a report to Council on methods of mitigating the flow of rubbish into lakeside waterways/canals from Council drains and waterways.

 

RR 5           Parking at Nepean Hospital, Penrith   

Councillor Marcus Cornish requested a memo reply to all Councillors regarding requesting the State Government to take responsibility for providing permanent visitor parking at Nepean Hospital.

 

RR 6           'Happy Holiday' Signs in Penrith CBD

Councillor Greg Davies requested a memo reply concerning changing the seasonal ‘Happy Holiday’ signs in the CBD to read ‘Merry Christmas and Happy New Year’.

 

RR 7           Lighting for Flags at front of Civic Centre   

Councillor Greg Davies requested a memo reply concerning the protocols surrounding the lighting of the flags at the front of the Penrith Civic Centre.

 

Councillor Bernard Bratusa left the meeting at 10:44pm and did not return.

 

 

 

 

Committee of the Whole

 

389  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ben Goldfinch that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 10:44pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Kevin Crameri OAM seconded Councillor Ben Goldfinch that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

Outcome 7

 

2        Commercial Matter - Leasing of Shop 3/564 High Street, Penrith from Marjen Superannuation Pty Ltd as Public Washroom Facilities                                              

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Commercial Matter - Creation of Easements to Drain Water over Council Land Lot 2004 DP840346 to Benefit Lot 100 DP807995, Lot 3 DP512670 and Lot 2001 DP840346 at 90, 96 and 98 Adelaide Street, Oxley Park                                                                 

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

4        Update on Proposed Sale – 229 Victoria Street, Werrington

 

          Verbal update only.

 

 

The meeting resumed at 10:53pm and the General Manager reported that the Committee of the Whole met at 10:44pm on 7 December 2015, the following being present

 

Her Worship the Mayor, Councillor Karen McKeown, Deputy Mayor, Councillor Ross Fowler OAM, and Councillors Prue Car MP, Kevin Crameri OAM, Marcus Cornish, Greg Davies,  Mark Davies, Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM, Tricia Hitchen and John Thain.

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

 

 

 

CONFIDENTIAL BUSINESS

 

2        Commercial Matter - Leasing of Shop 3/564 High Street, Penrith from Marjen Superannuation Pty Ltd as Public Washroom Facilities                                              

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies

CW2 That:

1.    The information contained in the report on Commercial Matter - Leasing of Shop 3/564 High Street, Penrith from Marjen Superannuation Pty Ltd as Public Washroom Facilities be received.

2.    Council grant approval to enter into a 5 year lease with a 5 year option with Marjen Superannuation Pty Limited over Shop 3/564 High Street, Penrith.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

3        Commercial Matter - Creation of Easements to Drain Water over Council Land Lot 2004 DP840346 to Benefit Lot 100 DP807995, Lot 3 DP512670 and Lot 2001 DP840346 at 90, 96 and 98 Adelaide Street, Oxley Park                                               

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies

CW3 That:

1.    The information contained in the report on Commercial Matter - Creation of Easements to Drain Water over Council Land Lot 2004 DP840346 to Benefit Lot 100 DP807995, Lot 3 DP512670 and Lot 2001 DP840346 at 90, 96 and 98 Adelaide Street, Oxley Park be received.

2.    Council grant easements to drain water over Drainage Reserve on Lot 2004, DP840346 in favour of Lot 100 DP807995, Lot 3 DP512670 and Lot 2001 DP840346 at 90, 96 and 98 Adelaide Street, Oxley Park.

3.    The applicant pay compensation to Council as per the amount noted within this report for the granting of the easements over Lot 100 DP807995, Lot 3 DP512670 and Lot 2001 DP840346 at the rear of 90, 96 and 98 Adelaide Street, Oxley Park

4.    The applicant be responsible for all drainage costs, survey, legal and registration costs associated with the creation of the easement.

5.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation to effect registration of the easement on Council’s title to the land.

 

4          Update on Proposed Sale - 229 Victoria Street, Werrington

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Marcus Cornish

CW4 That the verbal update from the Executive Manager – Corporate be received.

 

 

5          Development Enquiry - Somerset Street, Kingswood 

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

CW5  That the information regarding a development enquiry about Somerset Street, Kingswood be received.

 

ADOPTION OF Committee of the Whole

 

390  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Jackie Greenow OAM that the recommendation contained in the Committee of the Whole and shown as CW1, CW2, CW3, CW4 and CW5 be adopted.

 

There being no further business the Chairperson declared the meeting closed the time being 10:54pm.

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·       Their name;

 

·       Organisation or group they are representing (if applicable);

 

·       Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·       Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·   The interest of the speaker (e.g. affected person, neighbour, applicant,        applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                                

   


Mayoral Minutes

 

Item                                                                                                                                                Page

 

1        Paul Lemm resignation                                                                                                       1

 

 

 



Ordinary Meeting                                                                                         14 December 2015

 

Mayoral Minute

Paul Lemm resignation

Strategy: Demonstrate transparency and ethical behaviour

           

 

Paul Lemm, Development and Environmental Health Manager last week announced his resignation from Penrith City Council after a career in public planning that has spanned almost 30 years.

 

Paul began his planning career in South Australia before relocating to NSW to commence service with Wyong Shire Council and Blue Mountains City Council.

 

In 1998 Paul was successful in gaining the position of Development Assessment Coordinator with Penrith City Council where he remained until July 2004. He then became a Director of a consultancy firm operating out of Cessnock in the Hunter Valley utilising his skills as a Consultant Town Planner.

 

Returning to Penrith Council in August 2005, Paul successfully attained the position of Development Services Manager and recently added Environmental Health to his area.

 

During Paul’s tenure at Penrith, the City has experienced significant growth and development activity. Paul has been at the forefront of this growth ensuring that good development has occurred, shaping the City in line with the Council’s policies and vision.

 

Paul has been a reformer of the DA service ensuring that our customers achieve the best possible service. Under Paul’s leadership, our development customers are constantly engaged in a dialogue and partnership with our planning staff to ensure a culture of continuous improvement is achieved. Also approval statistics are continually amongst the best in the region for which Council can be proud.

 

Paul is well known in the industry as a person who breaks through on complex applications and is focussed on good outcomes. He is well respected by the development sector for this. He has worked hard to develop a similar culture within his team. He is both an excellent mentor and nurturer of planning talent. This high performing team will be the legacy that he leaves with Council.

 

A testament to Paul’s respect and standing with the development sector is demonstrated by feedback from well know local consultant John Mullane “Paul’s professionalism but pragmatic approach allowed those dealing with him to have confidence in the knowledge that the right outcome would be achieved. Paul will be missed by those who sought his counsel and collaboration in achieving built form benefits for the City”.

 

Paul is highly respected for his professionalism, planning skills, integrity and customer focus. Paul is, in his field irreplaceable and we will miss him, but we wish him well with his new business.

 

 

Councillor Karen McKeown

Mayor

  

 

RECOMMENDATION

That the Mayoral Minute on Paul Lemm resignation be received.

 

 

  


Reports of Committees

 

Item                                                                                                                                                Page

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 7 December 2015                                                                                                                                    1

 

 

 



Ordinary Meeting                                                                                         14 December 2015

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 7 December, 2015

 

 

 

PRESENT

Her Worship the Mayor, Councillor Karen McKeown, Councillor Marcus Cornish, Mark Elliott – St Marys LAC, Steve Grady – Busways, Mark Carruthers – Roads and Maritime Services, James Suprain – Roads and Maritime Services, Wayne Mitchell (Chair) – Executive Manager Environment and City Development, Adam Wilkinson – Engineering Services Manager, David Drozd – Traffic Engineering Coordinator, Graham Green – Senior Traffic Engineer, Daniel Davidson – Senior Traffic Engineer, Ruth Byrnes – Senior Traffic Officer, Catherine Waerner – Road Safety Officer, Caitlin Bailey – Trainee Engineer, Bernie Meier – Signs and Line Marking Officer.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Michelle Tormey for the period 30 October 2015 to 3 January 2016 inclusive.

APOLOGIES

Councillor Tricia Hitchen – Representative for Member for Penrith, Matt Shirvington – Penrith LAC.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 2 November 2015

The minutes of the Local Traffic Committee Meeting of 2 November 2015 were confirmed.

 

DECLARATIONS OF INTEREST

 Nil

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        Local Traffic Committee - Proposed Meeting Dates for 2016                                      

RECOMMENDED

That:

1.    The information contained in the report on Local Traffic Committee - Proposed Meeting Dates for 2016 be received.

2.    The above dates be confirmed for 2016.

 

2        Saddington Street and Edgar Street, St Marys, Proposed 'No Right Turn' and Proposed Changes to Bus Zones                                                                                   

RECOMMENDED

That:

1.    The information contained in the report on Saddington Street and Edgar Street, St Marys, Proposed 'No Right Turn' and Proposed Changes to Bus Zones be received.

2.    The non-standard ‘No Right Turn 8.30am – 9.15am 2.45pm – 3.30pm Monday – Friday’ sign installed by Our Lady of the Rosary Primary School on Saddington Street to the west of the school entrance driveway be removed.

3.    A ‘No Right Turn 8.00am – 9.30am 2.30pm – 4.00pm School Days’ sign be installed to the east of the entrance driveway (facing east bound traffic) of Our Lady of the Rosary Primary School on Saddington Street, St Marys as shown in Appendix 1. This is subject to the development and approval of a formal Traffic Management Plan, to be submitted to the Roads and Maritime Services.

4.    The Bus Zone on Saddington Street across the road from Our Lady of the Rosary Primary School heading east be increased in length from 16 to 18 metres and be moved so it is located between driveways for properties 37 – 43 and 35 as shown in Appendices 2 and 3.

5.    The ‘No Stopping 8.00am – 9.30am 2.30pm – 4.00pm school days’ zone between the children’s crossing and the bus zone in item 4 above be reduced from 23 metres to the standard 10  metres as shown in Appendices 2 and 3.

6.    The Bus Zone to the west of the frontage of Our Lady of the Rosary Primary School on Saddington Street heading west be removed and replaced with unrestricted parking as shown in Appendices 2 and 3.

7.    A Bus Zone of 20 metres be installed on the frontage of Our Lady of the Rosary Primary School on Saddington Street to the east of the children’s crossing, heading west as shown in Appendices 2 and 3.

8.    The ‘Bus Zone 8.00am – 9.30am 2.30pm – 4.00pm School Days’ on Edgar Street on the frontage of Our Lady of the Rosary Primary School heading east be reduced from 109 metres to 40 metres, and to be placed close to the school gate as shown in Appendices 4 and 5.

9.    The change of bus zone to the school property be registered with Transport NSW and the local community be informed of this change.

10.  The RMS Crossing Supervisor, the Principal of Our Lady of the Rosary Primary School and affected residents be advised.

11.  That a road safety map for parents and carers of children attending Our Lady of the Rosary Primary School be created and provided to the school for distribution.

 

3        Glenmore Ridge Drive, Glenmore Park - Install 'No Stopping' Parking Restrictions                                                                                                                                             

RECOMMENDED

That:

1.    The information contained in the report on Glenmore Ridge Drive, Glenmore Park - Install 'No Stopping' Parking Restrictions be received.

2.    ‘No Stopping’ signage be installed on Glenmore Ridge Drive, for the mandatory 10m setback at the intersections with Domus Street and Tall Trees Drive, Glenmore Park, as shown in Appendix 1.

 

3.    Affected residents and the resident that raised the matter be notified of Council’s decision.

 

4        Drake Street, Jamisontown - Proposed Double Barrier Line Marking                       

RECOMMENDED

That:

1.    The information contained in the report on Drake Street, Jamisontown - Proposed Double Barrier Line Marking be received.

2.    Consultation be undertaken with affected residents, with any substantial objections referred back to the Local Traffic Committee for consideration.

3.    Subject to no substantial objections being received, approximately 38m and 22m (respectively) of double-barrier linemarking be installed on Drake Street near the T-intersection with Kiaka Crescent, as shown in Appendix 1.

4.    Subject to no substantial objections being received, ‘No Stopping’ parking restrictions be installed on Drake Street near the T-intersection with Kiaka Crescent, as shown in Appendix 1.

5.    The resident be advised of Council’s resolution.

 

5        Waterside, Stage 9 - Endorsement of Signage and Line Marking Plan                      

RECOMMENDED

That:

1.    The information contained in the report on Waterside, Stage 9 - Endorsement of Signage and Line Marking Plan be received.

2.    The signage and line marking plans prepared by J. Wyndham Prince for Waterside Green, Stage 6 (Plan No. 9012/CC23, Issue D, dated 10 November, 2015) be endorsed for construction (as shown in Appendix 1) with ‘Give Way’ signs installed at both the Nightjar Street and Jaegar Street intersections with Lakeview Drive.

3.    All associated signage and line marking be installed in accordance with Australian Standards.

4.    J. Wyndham Prince be advised of Council’s resolution.

5.    All costs associated with the installation of the signage and line marking be funded by the applicant.

 

6        Albert Street (east) at Parkes Street, Werrington - Proposed Give Way Signage and Line Marking                                                                                                                      

RECOMMENDED

That:

1.    The information contained in the report on Albert Street (east) at Parkes Street, Werrington - Proposed Give Way Signage and Line Marking be received

2.    Give Way signage and line marking be provided at the intersection of Albert Street and Parkes Avenue, Werrington, as shown in Appendix 1.

3.    Ms Prue Car MP, Member for Londonderry, be advised of Council’s resolution.

4.    The resident who reported the matter and the residents adjacent to the proposed changes be advised of Council’s resolution

 

7        Carpenter Street, Colyton - Proposed Bus Stop Removal                                          

RECOMMENDED

That:

1.    The information contained in the report on Carpenter Street, Colyton - Proposed Bus Stop Removal be received.

2.    The opposing bus stops located outside property 73 and 76, Carpenter Street, Colyton, be removed.

3.    Transport for NSW be advised of the removal and rescind existing Transit Stop Numbers in these locations.

4.    The resident be advised of Council’s resolution.

 

8        Bennett Road at Desborough Road, Colyton - Proposed Removal of Bus Zone and Signage Changes                                                                                                              

RECOMMENDED

That:

1.    The information contained in the report on Bennett Road at Desborough Road, Colyton - Proposed Removal of Bus Zone and Signage Changes be received

2.    The ‘No Parking 8.00am – 9.30am 2.30pm – 4.00pm school days’ zone on the eastern side of Bennett Road south of Desborough Road be increased in length from 37 to 43 metres as shown in Appendices 1 and 2.

3.    The Bus Zone on the eastern side of Bennett Road just south of the intersection with Desborough Road be removed as shown in Appendices 1 and 2.

4.    The ‘No Stopping’ zone on the eastern side of Bennett Road on the southern side of the intersection with Desborough Road be increased in length from 10 to 33 metres to replace the ‘Bus Zone’ and to comply with the minimum standard length from the holding line as shown in Appendices 1 and 2.

5.    All ‘No Stopping’ zones at the intersection of Bennett Road with Desborough Road be increased from various short lengths to the standard 20 metres from the holding line as shown in Appendix 3.

6.    The ‘No Parking’ zone on the eastern side of Bennett Road north of Desborough Road be decreased from 23 to 17 metres as shown in Appendix 3.

7.    The parking in this location be reviewed in 12 months or when the construction at the substation has been completed, and that Endeavour Energy and the Principal of Bennett Road Public School be consulted.  This review is to consider increasing the length of the ‘No Parking 8.00am – 9.30am 2.30pm – 4.00pm school days’ zone and decreasing the ‘No Stopping’ zone to the standard 20 metres from the intersection once normal driving activity at the substation has resumed.

8.    Endeavour Energy, Busways, Bennett Road Public School, Council’s Rangers and affected residents be advised of the proposed changes.

9.    A process be undertaken to deregister the Bus Zone and to inform the local community of this change.

 

9        Canberra Street and Melbourne Street, Oxley Park - Endorsement of Traffic Facility                                                                                                                                              

RECOMMENDED

That:

1.    The information contained in the report on Canberra Street and Melbourne Street, Oxley Park - Endorsement of Traffic Facility  be received

2.    A project be entered into Council’s Traffic Facilities Prioritisation Program for the design and construction of an appropriate Median Island Stop Treatment on Canberra Street at Melbourne Street, Oxley Park.

3.    When the project receives priority against other listed sites, Council’s Design Co‑ordinator be requested to prepare a design for the facilities, with a further report submitted to the Local Traffic Committee for design plan finalisation and endorsement.

4.    The resident be advised of Council’s resolution.

 

10      Somerset Street and Derby Street, Kingswood - Introduction of 4 Hour Parking and Marked Parking Bays                                                                                                        

RECOMMENDED

That:

1.    The information contained in the report on Somerset Street and Derby Street, Kingswood - Introduction of 4 Hour Parking and Marked Parking Bays be received.

2.    A consultation process be undertaken with affected businesses and residences to determine the response from the community on the provision of 4 hour parking in Derby Street from the hospital entrance, along the southern side to Somerset Street roundabout, and along the eastern side of Somerset Street, from Derby Street to the Great Western Highway.

3.    Subject to no substantial objections, 4 Hour parking be introduced in Derby Street from the hospital entrance, along the southern side to Somerset Street roundabout, and along the eastern side of Somerset Street, from Derby Street to the Great Western Highway. (as per Appendix 1-4)

4.    Marked parking bays are provided in Derby Street from the hospital entrance, along the northern side to Somerset Street roundabout, and along the western side of Somerset Street, from Derby Street to the Great Western Highway. (as per Appendix 1-4)

5.    The resident who made the complaint be advised of Council Resolution.

6.    The Nepean and Blue Mountains Local Health District be advised and consulted on the proposed changes.

 

11      Richmond Road and Cooper Street, Penrith - Proposed Seagull Intersection Treatment                                                                                                                           

RECOMMENDED

That:

1.    The information contained in the report on Richmond Road and Cooper Street, Penrith - Proposed Seagull Intersection Treatment be received.

2.    Design Plan SY15154C101 dated November 2015 be endorsed for construction, subject to the successful application for additional funding provided from the 2015/16 Nation Building Black Spot Program.

3.    That a variation be made to the Roads and Maritime Services for increased funding for the project.

4.    A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

5.    Consultation be undertaken with affected residents.

6.     Councillor Michelle Tormey be advised of Council’s resolution.

 

Her Worship the Mayor, Councillor Karen McKeown departed the meeting at 10:03am.

 

12      Sydney International Rowing Regatta Event - Monday 14 to Sunday 20 March, 2016                                                                                                                                              

RECOMMENDED

That:

1.    The information contained in the report on Sydney International Rowing Regatta Event - Monday 14 to Sunday 20 March, 2016  be received

2.    The event applicant be advised that this is a Class 2 Event under the Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified in the Guide must be complied with prior to the event.

3.    A Transport Management Plan, including a Risk Management Plan, be lodged by the event applicant with the Roads and Maritime Services for approval prior to the event. A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

4.    The event applicant provide confirmation of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million, prior to the event.

5.    A detailed Traffic Control Plan be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event. The Traffic Control Plan shall include details of the proposed speed limit reduction on Old Castlereagh Road. The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

6.    The event applicant arrange to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the endorsed Traffic Management Plan. Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

7.    The event organiser notify the Ambulance Service of NSW, Fire and Rescue NSW, Rural Fire Service, and the State Emergency Services of the proposed event and submit a copy of the notification to Council prior to the event. A request is to be made to Fire and Rescue NSW and Rural Fire Service that any programmed hazard reduction burning in the region that may impact on the Regatta Centre be postponed for the week of the event.

8.    The event applicant provide advice to Council prior to the event that the event complies with the NSW Occupational Health and Safety Act 2000 and the NSW Occupational Health and Safety Regulations 2001.

9.    The event applicant notify private bus companies of the proposed event and submit a copy of the notification to Council prior to the event.

10.  The event applicant ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

11.  Where provided, variable message sign boards be located in accordance with the Roads and Maritime Services Technical Direction TDT2010/07.

 

13      Werrington Arterial Project - Proposed Traffic Switch                                                

RECOMMENDED

That:

1.    The information contained in the report on Werrington Arterial Project - Proposed Traffic Switch be received.

2.    Council note the information.

3.    All affected property owners, residents and business operators be notified of the changed traffic arrangements prior to the traffic switch occurring.

4.    The Traffic Management Plan and related Traffic Control Plans be submitted to the SES, NSW Police and Busways for concurrence prior to the traffic switch occurring.

 

14      Springfield Place, Penrith - Proposed No Parking Restrictions                                 

RECOMMENDED

That:

1.    The information contained in the report on Springfield Place, Penrith - Proposed No Parking Restrictions be received.

2.    Consultation be undertaken with affected residents regarding the proposed “No Parking 8am-6pm Mon-Fri” restrictions along the inside of the bend on Springfield Place, Penrith.

3.    Subject to no substantial objections being received, “No Parking 8am-6pm Mon-Fri” restriction be installed for a length of 73m, as shown in  Appendix 1, with modification to allow for one on-street parking space at the eastern property boundary of No. 1 Springfield Place, Penrith.

4.    The resident who reported the matter, and the Governor Phillip Hospital, be advised of Council’s resolution.

 

15      Bennett Road and Explorers Way, St Clair - Endorsement of Design Plan AE81 for Roundabout Improvement Works                                                                                   

RECOMMENDED

That:

1.    The information contained in the report on Bennett Road and Explorers Way, St Clair - Endorsement of Design Plan AE81 for Roundabout Improvement Works be received.

2.    Design Plan AE81 (dated November 2015) be endorsed for construction, with funding provided from the 2015/16 Council’s City Works budget.

3.    Affected residents be advised of the proposed works.

4.    A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

 

16      Sunflower Drive, Claremont Meadows - Proposed "Accessible Parking" Zone       

RECOMMENDED

That:

1.    The information contained in the report on Sunflower Drive, Claremont Meadows - Proposed "Accessible Parking" Zone be received.

2.    The school Bus Zone in Sunflower Drive, Claremont Meadows be replaced with an “Accessible Parking Zone 8am – 9:30am, 2:30pm – 4:00pm School Days Buses and Vehicles over 7 metres Long Only” and two kerb ramps, as shown in Appendix 1.

3.    Claremont Meadows Public School be advised of Council’s resolution, and requested to maintain access to the existing off-street disabled space within the school grounds.

 

17      Templar Road and Lockwood Road, Erskine Park - Provision of "No Stopping" zones                                                                                                                                  

RECOMMENDED

That:

1.    The information contained in the report on Templar Road and Lockwood Road, Erskine Park - Provision of "No Stopping" zones be received.

2.    The “No Stopping” zones in Templar Road and Lockwood Road and relocation of the “Long or Heavy Vehicle Permitted to Stop Longer Than 1 Hour 6 pm – 6 am Mon – Fri all Day Sat – Sun & Public Holidays” zone in Templar Road, Erskine Park be installed , as shown in Appendix 1.

3.    The management of Goodman Fielder be advised of Council’s resolution.

 


 

 

18      Pendock Road, Cranebrook - Proposed Double Barrier and Edge Line Marking    

RECOMMENDED

That:

1.    The information contained in the report on Pendock Road, Cranebrook - Proposed Double Barrier and Edge Line Marking be received.

2.    Double barrier centre line marking be installed for the length of Pendock Road, Cranebrook, as shown in Appendices 1, 2 and 3.

3.    Edge line marking be provided for the length of Pendock Road, Cranebrook, to provide a 2.5m parking shoulder, as shown in Appendices 1, 2 and 3.

 

 

GENERAL BUSINESS

 

GB 1          Thanks to Committee Members 

Adam Wilkinson, Engineering Services Manager, conveyed thanks to the Committee for their participation and effective contribution in 2015. Over the course of the year, there were 11 meetings and over 120 reports considered. Mr Wilkinson outlined the scope of the projects/issues managed over the past 12 months. Mr Wilkinson expressed best wishes to the Committee over the Christmas and New Year period and is looking forward to the Committee meeting again in February 2016.

RECOMMENDED

          That the information be noted.

 

GB 2          Pedestrian fatality on the Great Western Highway, Kingswood     

Mark Elliott, St Marys LAC, advised the Committee about a pedestrian fatality on the Great Western Highway, Kingswood (near Cosgrove Crescent), late in the evening of Saturday 21 November 2015. The matter is still under Police investigation.

RECOMMENDED

          That the information be noted.

 

GB 3          Fatality - Tyrone Place, Erskine Park  

Mark Elliott, St Marys LAC, advised the Committee about a fatality that occurred in Tyrone Place, Erskine Park on Tuesday 24 November 2015. This matter is under Police investigation.

RECOMMENDED

          That the information be noted.

 

GB 4          Review of the Nepean Street and Great Western Highway, Emu Plains Intersection Traffic Island     

Councillor Marcus Cornish requested a review of the Nepean Street and Great Western Highway, Emu Plains intersection, advising the Committee that the new traffic island is at risk of being struck by vehicles.

RECOMMENDED

          That Council investigate this matter and report back to the Committee in early        2016.

 

GB 5          Forbes Street and Russell Street, Emu Plains intersection   

Councillor Marcus Cornish raised concerns about the Forbes Street and Russell Street, Emu Plains intersection, advising the Committee that vehicle marks are present on the sides of the island faces, and the size of the islands should be investigated.

RECOMMENDED

          That Council investigate this matter and report back to the Committee in early        2016.

 

 

There being no further business the Chairperson declared the meeting closed the time being 10:48am.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 7 December, 2015 be adopted.

 

 

  


DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

 

Outcome 1 - We can work close to home

 

1        Attracting Events to Penrith - The Australian Ballet                                                           1

 

Outcome 4 - We have safe, vibrant places

 

2        Tender Reference RFT 15/16-09 Construction of Amenities, Store and Associated Works for Glenmore Park Sportsfield Stage 2                                                                            11

 

3        Tender Reference RFT15/16-08 - Seating for Penrith Civic Arts Precinct, Penrith       15

 

 

Outcome 6 - We're healthy and share strong community spirit

 

4        Penrith Swimming Centre Waterplay Facility                                                                  23

 

Outcome 7 - We have confidence in our Council

 

5        Preparations and Settings for the 2016-17 Operational Plan                                           29

 

6        Decision Making Arrangements for the Christmas/New Year Council Recess              37

 

7        Summary of Investment & Banking for the period 1 November 2015 to 30 November 2015                                                                                                                                           42

 

 

 

 


 

 

 

 

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Outcome 1 - We can work close to home

 

Item                                                                                                                                                Page

 

1        Attracting Events to Penrith - The Australian Ballet                                                           1

 

 

 



Ordinary Meeting                                                                                         14 December 2015

 

 

 

1

Attracting Events to Penrith - The Australian Ballet   

 

Compiled by:               Barbara Magee, Manager - Corporate Communications, Marketing and Customer Service

Authorised by:            Stephen Britten, Chief Governance Officer 

Requested By:            Councillor Bernard Bratusa

 

Outcome

We can work close to home

Strategy

Diversify the region's economy and attract investment, particularly targeting new and emerging employment sectors

Service Activity

Market the City through campaigns that build on its strengths and identity

      

 

Executive Summary

This report provides further information on the proposal to Penrith Council to partner with the Australian Ballet to deliver a free community event in Penrith in November 2016. 

 

Council’s investment to attract this event to Penrith can be a combination of both cash and in-kind contributions.

 

To secure this opportunity council officers, along with the Sydney International Regatta Centre are proposing a partnership to deliver in-kind support. Council has also secured an offer of $25,000 sponsorship from Mr Leigh Hartog, (JK Williams).

 

Background

The Australian Ballet has been the defining face of ballet in the Asia Pacific region for over five decades. They are the most recognised performing arts company in the country and they regularly perform in all Australian cities and have an extensive regional and international touring program.

 

The annual free community outdoor performance, “Under the Stars”, has become a much anticipated highlight of The Australian Ballet’s calendar. The event enables young and old to experience a unique performance, the event appeals to both seasoned ballet fans and new-to-ballet audiences. The event has been previously held in Melbourne, Sydney, Brisbane and Canberra.

 

The 2015 event in Brisbane was a success in community engagement and cultural awareness. More than 8,000 people attended, many of whom travelled from outside Brisbane City.

 

The opportunity for Penrith to host this prestigious performance will strengthen our reputation as a leader in tourism and events in Western Sydney. The cumulative media coverage for the 2015 event in Brisbane reached an audience of over 2.7 million, deriving from a combination of TV, print and online media.

 

Penrith the Adventure Capital has been a strong awareness campaign to grow the visitor economy in Penrith. Tourism events and opportunities are not limited to adrenaline experiences, it has been a strong component of the campaign to profile arts and culture in Penrith.

 

According to the Australian Bureau of Statistics children’s participation in dancing has increased by 27 per cent since 2003 with increasing popularity among children aged five to eight years. Across Australia 420,000 children take ballet classes every week. There are more than 100 dance schools in the Penrith LGA with thousands of children taking dance lessons weekly.

 

In kind support from Council and SIRC includes:

 

•        Negotiated hire cost reduction at venue (SIRC).

•        Event advertising through the Penrith City Council communication channels (including radio, print and online/web and social media);

•        Development of an event Traffic Management Plan (TMP) and detailed risk analysis;

•        Event transportation - shuttle bus service to be negotiated through existing Council event partners;

•        Provision of agreed infrastructure for the venue;

•        Event management logistics support;

•        Provision for accessible services and options to allow a wider audience to attend the event, including individuals with limited mobility, aged guests, and disadvantaged members of the community;

•        Development of tourism marketing packages incorporating this event with a number of tourism providers in Penrith and beyond to the Hawkesbury and Blue Mountains.

 

In kind support can be achieved with minimal financial cost to Council and SIRC.

 

A summary of the benefits is set out below.

 

Benefits:

•        The cumulative media coverage for the 2015 event reached an audience of over 2.7 million, deriving from a combination of TV, print and online media (managed by The Australian Ballet);

•        Alignment of Penrith Council with a high profile and respected Australian company      driving Penrith City brand awareness and recognition;

•        Promotion of the partnership and Penrith Council through the Australian Ballet’s broad range of marketing channels and materials;

•        Reinforce the arts and culture elements of the Adventure Capital of NSW positioning;

•        Drive community participation from locals and visitors to the area;

•        Create promotions and onsite activations to connect with the community and enhance the regional alliance with Hawkesbury and Blue Mountains;

•        Utilise The Australian Ballet’s digital platforms to promote this event in Penrith.

•        Promote and foster cultural development in the City.

 

Estimated economic benefit:

Average 8,000 attendance at previous events

A minimum spend of $12.50 per person would recoup                                              $100,000

 

Approx. 10% stay overnight (with friends and family or booked accommodation)

(average $250 per night DNSW estimate)                                                                  $200,000

 

 TOTAL:                                                                                                                      $300,000

 

Financial Services Manager’s Comment

 

This report outlines an opportunity for the City to partner with the Australian Ballet and SIRC to host the 2016 Australian Ballet ‘Under the Stars’ community event.  Council’s in kind support, as detailed in this report, is proposed to be accommodated within existing resourcing for the Corporate Communications and Marketing Department.  The required $40,000 of cash contributions are proposed to be partly offset by a $25,000 sponsorship that has been secured from Mr Hartog.  The current funding shortfall is $15,000 and if Council was of a mind to pursue this opportunity the additional funding would need to be considered alongside other priorities during the development of the 2016-17 Budget.

 

Conclusion

The proposal from The Australian Ballet offers a world class quality event to Penrith with resulting media coverage. With $60,000 in kind support from Council and SIRC and a $25,000 sponsorship proposal from Mr Hartog, there is a shortfall of $15,000. The source of this funding would be confirmed as part of the budget setting process for 2016-17 and will be capped at $15,000.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Attracting Events to Penrith - The Australian Ballet be received.

2.    Council endorse the action to secure The Australian Ballet – Under the Stars’ for Penrith for November 2016.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 2 - We plan for our future growth

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 3 - We can get around the City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                                Page

 

2        Tender Reference RFT 15/16-09 Construction of Amenities, Store and Associated Works for Glenmore Park Sportsfield Stage 2                                                                            11

 

3        Tender Reference RFT15/16-08 - Seating for Penrith Civic Arts Precinct, Penrith       15

 

 

 

 



Ordinary Meeting                                                                                         14 December 2015

 

 

 

2

Tender Reference RFT 15/16-09 Construction of Amenities, Store and Associated Works for Glenmore Park Sportsfield Stage 2   

 

Compiled by:               Mladen Mejakic, Project Officer - Capital Works

Ari Fernando, Major Projects & Design Co-ordinator

Authorised by:            Michael Jackson, Design and Projects Manager  

 

Outcome

We have safe, vibrant places

Strategy

Provide a safe, efficient road network supported by parking

Service Activity

Manage the delivery of Council's major infrastructure projects

      

 

Executive Summary

As part of a Voluntary Planning Agreement (VPA), developers have constructed the southern playing fields for the Glenmore Park Stage 2 development, which are now available for public use. The second stage of the works involved Council to design and construct the northern playing fields and central amenities block. This was to be delivered in accordance with the VPA and to match the available contribution collected from the relevant parties to the VPA.

 

The amenities block was designed in-house and will be project managed by Council officers under this Tender. The Tender (RFT 15/16-09) for the Construction of Amenities, Store and Associated Works for Glenmore Park Sportsfield Stage 2 was advertised in the Western Weekender on Friday 24 October 2015 and Sydney Morning Herald on Tuesday 27 October 2015. The tender closed on Wednesday 18 November 2015.

 

This report advises Council of the outcome of the Tender process and recommends that the Tender from Alpall Builders Pty Ltd be accepted for the scope of works outlined in the RFT 15/16-09 for the Construction of Amenities, Store and Associated Works for Glenmore Park Sportsfield Stage 2 for a total amount of $1,341,650.00 excluding GST.

Background

The advertised Tender (RFT 15/16-09) for the Construction of Amenities, Store and Associated Works for Glenmore Park Sportsfield Stage 2, sought tenders from suitability experienced Building Contractors to carry out construction of Stages 1 & 3 which included:

 

·    Amenities buildings;

·    Covered area;

·    Concrete work;

·    Tiered seating;

·    Sewer encasement

·    Shed; and,

·    Minor landscaping.

 

In response to the Council’s request for tender, 4 complying tenders were received electronically via APET 360.

 

 

 

Tender Evaluation Process

The Tender Evaluation Committee consisted of Laura Schuil (Supply Officer - Contracts), Ari Fernando (Major Projects and Design Coordinator), Mladen Mejakic (Project Officer - Capital Works), Rosemarie Canales (Architectural Supervisor - Design and Projects), Andrew Robinson (Recreation Manager) and was chaired by Michael Jackson (Design and Projects Manager). Peter Browne (Internal Auditor) provided probity advice and attended the tender evaluation meeting.

 

The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Business References;

·    Demonstrated Ability;

·    Works Method and Program;

·    Financials;

·    Employment Policies;

·    Quality Assurance Systems;

·    Environmental Management Systems; and

·    Work, Health & Safety.

Tender Review

The tenders received are listed below in apparent price order before any assessment of their compliance and capabilities. All prices are exclusive of GST.

 

Company

Tendered Price

Company Location

Directors

Siteberg Pty Ltd

$911,300.00

PO BOX 218, Granville NSW, 2142

John A. Tenish

Alpall Builders Pty Ltd

$1,341,650.00

PO BOX 710   SPRINGWOOD  NSW 2777 Australia

David Crum

Kellyville Building Pty Ltd

$1,445,187.00

35 Fyfe Rd  Kellyville NSW 2155 Australia

Brad Bruton

4D Build Pty Ltd

$1,675,969.00

525 Summer Island Rd  Summer Island NSW 2440 Australia

Darren Ford

Jasmin Ford

ProjectCorp Australia Pty Ltd

Withdrawn during evaluation period

Suite 13, 924 Pacific Highway  Gordon NSW 2072 Australia

Timothy Bigeni

 

Each Tender was evaluated against the criteria above to determine an initial ranking. Consideration was then given to the Tenderer’s price schedules to determine the best value for money solution with competency in technical aspects of the Tender.

 

ProjectCorp Australia Pty Ltd withdrew their tender during the evaluation period citing new projects and a resulting lack of capacity to deliver the project if successful in this tender.

 

Siteberg Pty Ltd had a significantly lower effectiveness score than the other tenderers after the evaluation and did not demonstrate that they had undertaken contracts of this magnitude or that they had relevant experience in the area of amenities construction, citing prior projects building pedestrian ramps and installing passenger lifts at schools, with the highest quoted project value of $400,000 ex GST.

 

Siteberg Pty Ltd did however, offer a significant price advantage (approximately 30% lower) which warranted further investigation. Reference checks and a financial report were undertaken by Corporate Scorecard, the results of which have been provided to Councillors via a confidential memorandum.

 

The Alpall Builders Pty Ltd tender was within 6.5% of the pre-tender estimate provided by an independent Quantity Surveyor and they demonstrated relevant experience in the construction of community and amenity buildings of similar or larger scale in other local government areas. They demonstrated an understanding of the nature of works required to be undertaken and identified critical aspects relevant to the scope of works within their construction programme and methodology.

 

The recommended company, Alpall Builders Pty Ltd, was selected based on their;-

1)   Compliance with the tender evaluation criteria,

2)   Demonstrated ability to meet Council’s requirements; and

3)   Competitive price for the services offered.

 

The Tender Evaluation Committee recommends Alpall Builders Pty Ltd be awarded the Tender.

Financial Services Manager’s Comments

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on both Siteberg Pty Ltd and Alpall Builders Pty Ltd. These checks were completed by Corporate Scorecard Pty Ltd and have been reviewed by Financial Services. No concerns were raised as to the ability of the recommended tenderer, Alpall Builders Pty Ltd to perform the works described. The tendered price of $1,341,650 currently exceeds the available funds and would require a further allocation of $100,000, this further funding can be provided from the Telecommunications Access Fund (TAF) Reserve given the income generated by a tower within Glenmore Park and the nexus to the users of the facility.

 

Probity Advisor Comment

Peter Browne (Internal Auditor) assisted the Tender Evaluation Committee in the role of Probity Advisor to ensure a fair process and that the Evaluation Committee followed appropriate procedure.  The Probity Advisor is satisfied that the tender evaluation process was fair and reasonable.

Tender Advisory Group (TAG) Comment

The Tender Advisory Group consisting of the Chief Governance Officer, Stephen Britten and the Acting Senior Governance Officer, Adam Beggs met to consider Tender Reference RFT 15/16-09 Construction of Amenities, Store and Associated Works for Glenmore Park Sportsfield Stage 2. The TAG has had regard to a memorandum provided to Councillors and the Quantity Surveyors estimate of construction cost and supports the recommendation in this report.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference RFT 15/16-09 Construction of Amenities, Store and Associated Works for Glenmore Park Sportsfield Stage 2 be received.

2.    Alpall Builders Pty Ltd be awarded the contract for the Construction of Amenities, Store and Associated Works for Glenmore Park Sportsfield Stage 2, for an amount of $1,341,650.00 excluding GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

4.    A further $100,000 be allocated to the project, funded from the TAF Reserve.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                         14 December 2015

 

 

 

3

Tender Reference RFT15/16-08 - Seating for Penrith Civic Arts Precinct, Penrith   

 

Compiled by:               Karin Schicht, Landscape Architecture Supervisor

Michael Jackson, Design and Projects Manager

Authorised by:            David Burns, Executive Manager - City Assets  

 

Outcome

We have safe, vibrant places

Strategy

Improve our public spaces and places

Service Activity

Provide designs and plans for Council's parks, buildings, roads and drains

      

 

Executive Summary

Tender Reference RFT15/16-08 - Seating for Penrith Civic Arts Precinct, Penrith was advertised in the Western Weekender and on APET360 & NWS e-tendering website on 23 October 2015 and Sydney Morning Herald on 27 October 2015. The tender closed on 18 November 2015.

 

This report advises Council of the outcome of the tender process and recommends that that Street Furniture Australia Pty Ltd has provided an acceptable tender and should be awarded the contract.

Background

The Penrith Civic Arts Precinct (The Mondo) project is an upgrade to enliven a key urban space with the aim of creating a space for socialising, eating, sitting, staying and for events. The project is split into two components: the civil ground plane works including landscaping; and the custom seating. The custom seating was designed by OCULUS Landscape Architecture, Urban Design, Environmental Planning Pty Ltd (OCULUS).

 

Council sought Tenders for the two components which make up the project scope, namely RFT 15/16-07 - Proposed Upgrade of the Civic Arts Precinct (The Mondo) Penrith and RFT15/16-08 - Seating for Penrith Civic Arts Precinct, Penrith.  The two contracts will be co-project managed to deliver the final upgraded space.

 

The works under this tender are for the manufacture / fabrication, delivery, installation and assembly of custom seating within Civic Arts Precinct.

 

The scope of works for this tender includes:

·    Manufacture / fabrication and delivery of a range of seat types with metal frames, timber battens, feature lighting and feature art panels

·    Coordination with the contractor of the civil works (RFT 15/16-07) for installation and assembly of seats and make connections to power as required.

 

The scope of the project includes multiple materials and manufacturing processes including timber and steel, precast concrete, and LED lighting, acrylics and decorative metal panelling.  There are 26 seating clusters to be provided resulting in nearly 100 individual seating opportunities in the scope of works with variations of the 5 basic configurations being proposed.

Tender Evaluation Process

The Tender Evaluation Committee consisted of Laura Schuil (Supply Officer - Contracts), Karin Schicht (Landscape Architecture Supervisor), Elizabeth Roxburgh (Landscape Architect), Mladen Mejakic (Project Officer - Capital Works) and was chaired by Michael Jackson (Design & Projects Manager).  The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Business References

·    Demonstrated Ability

·    Works Method and Program

·    Financials

·    Employment Policies (Apprenticeships)

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

 

Tender Submissions

The scope of this tender is a specialised field with only a limited number of firms known to be capable and experienced in this area.  It was expected that a small number of complying tenders would be received. Three (3) firms that were known to be able to deliver product of this nature were contacted as a part of this process and advised that the tender was being advertised, however in this instance only one (1) firm made a submission.

 

A second tenderer did request an extension of time to submit their tender, unfortunately the request for this extension was received shortly after the tender had closed, and therefore could not be approved. Council staff are also aware that a third tenderer had commenced making a submission but did not complete it, although this does happen regularly on other tenders.  In both cases the APET360 electronic tender records have been reviewed and neither firm had made a substantive attempt to complete their tender responses at the time of the tender close.  Supply Officers do contact tenderers who have made a substantive attempt to complete the documents before the closure time to remind them of the upcoming tender closure, however in this instance the level of attempts that had been made was insufficient to trigger that process.

 

The tender received is detailed below and the tender amount has been provided to Councillors separately via confidential memo on the advice of the Chief Governance Officer as is outlined in the Tender Advisory Group (TAG) comment.

 

Company

Company Location

Directors

Street Furniture Australia Pty Ltd

N6 Regents Park Estate

391 Park Road, Regents Park NSW 2143

Darrel Conybeare

William Morrison

 

Initial Tender Review - Supply

When only one (1) tender was received, the Supply Officer first undertook a preliminary price comparison against the design consultant’s pre–tender estimate to establish whether the tender was within an acceptable range to be considered as representing value for money.  The pre-tender estimate had been prepared by the design consultants (OCULUS) earlier in October to establish that their design proposal was within budget and that the required quantity of the proposed seating types could be delivered.  The comparison demonstrated that the tendered price was within 5.2% of the pre tender estimate which was considered an acceptable level of variation and the Tender Evaluation Committee was then advised that they could proceed to evaluate the tender response for effectiveness against the tender evaluation criteria.

 

Tender Evaluation

Following detailed assessment, the tender from Street Furniture Australia Pty Ltd was considered by the Tender Evaluation Committee to be providing an effective response to the tender criteria and it was established through the pre-tender estimate that the tender represented value for money.

 

Street Furniture Australia Pty Ltd demonstrated;-

1)   Compliance with the tender evaluation criteria,

2)   Ability to meet Council’s requirements; and

3)   Competitive price for the services offered.

 

Street Furniture Australia Pty Ltd are an Australian company who have been involved in the supply of street furniture for more than 25,000 projects, both public and private, around Australia and the world since 1986.  They offer standard, tailored or wholly custom-built product as required for urban and landscape projects.  All products are assembled at their Regents Park factory.

 

Financial Services Manager’s Comment

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Street Furniture Australia Pty Ltd. These checks were completed by Corporate Scorecard Pty Ltd and have been reviewed by Financial Services.  Based on this review, no concerns were raised as to the ability of Street Furniture Australia Pty Ltd to perform the works described.

 

Council has allocated a total of $1.85 million to the entire project which includes delivery of the civil works component (RFT 15/16-07). The total tendered price by Street Furniture Australia Pty Ltd is within the remaining budget allocation.

 

Tender Advisory Group (TAG) Comment

The Tender Advisory Group consisting of the Acting Senior Governance Officer, Adam Beggs and Chief Governance Officer, Stephen Britten met to consider the tender for the Seating for Penrith Civic Arts Precinct, Penrith. The TAG did request further information on a number of matters.

 

It is open to Council to not accept any tenders, and either retender or exercise the option to enter into negotiations, however if this option was pursued reasons for doing so would need to be included in the resolution. In addition to this there would be implications in terms of delays to this project.

 

The TAG has had regard to the additional information requested, which is now included in this report and a memorandum provided to Councillors. The TAG supports the proposal put forward by the Tender Evaluation Committee to amend recommendation 2 with the awarded tender amount explicitly noted so as to be consistent with Council’s practice of ensuring a transparent tender process.

Conclusion

The Tender Evaluation Committee is of the opinion that Street Furniture Australia Pty Ltd has provided an acceptable tender and it is recommended that the Company be awarded the contract.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference RFT15/16-08 - Seating for Penrith Civic Arts Precinct, Penrith be received

2.    Street Furniture Australia Pty Ltd be awarded the contract for the Tender Reference RFT15/16-08 - Seating for Penrith Civic Arts Precinct, Penrith.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

Outcome 5 - We care about our environment

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 6 - We're healthy and share strong community spirit

 

Item                                                                                                                                                Page

 

4        Penrith Swimming Centre Waterplay Facility                                                                  23

 

 

 



Ordinary Meeting                                                                                         14 December 2015

 

 

 

4

Penrith Swimming Centre Waterplay Facility   

 

Compiled by:               Andrew Robinson, Recreation Manager

Andrew Moore, Financial Services Manager

Authorised by:            David Burns, Executive Manager - City Assets 

Requested By:            Councillor Ross Fowler OAM

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Provide and maintain sport and recreation facilities that meet community needs

      

 

Executive Summary

Penrith Aquatic and Leisure Ltd (PAL) presented its annual report for the operation of Ripples St Marys and Ripples Penrith Swim Centre to Council’s Policy Review meeting held on 30 November 2015. One of Council’s resolutions from the meeting, in response to the presentation, was that:

 

Council support the concept of the splash pad facility at Penrith Pool and a report be prepared providing details on the concept be to the next Ordinary meeting of Council.’

 

This report outlines that facility master plans have been developed for Ripples St Marys and Ripples Penrith (Penrith Pool) which includes water play facilities. Concept designs and business models have determined indicative costs and the financial impact of providing such a facility. The cost of installing a water play facility at Ripples Penrith has been estimated as $1m including a contingency amount of $150,000.

 

The report recommends that a loan of $600,000 over a period of 10 years be provided to PAL and, that $250,000 is allocated from the Asset Reserve to PAL for the purpose of installing a water play facility at Ripples Penrith. It also recommends that a further $150,000 be allocated from Council’s Building Asset Renewal Program for the purpose of providing a contingency sum with any unexpended funds to be returned to Council.

Background

An Aquatic Facilities Master Plan Report completed by consultants Simply Great Leisure (SGL), in August 2013, identified facility improvements and associated business models for the development of Ripples St Marys and Penrith Swimming Centre (now Ripples Penrith). The recommendations in the master plans for the facilities were based on the outcomes of the community and user group consultation and, also, reviews of site opportunities/constraints, financial and operational performance of the venues, as well as asset condition.

 

Implementation of the master plans have been broken down into a number of stages. Stage 1 at Ripples St Marys has been determined as the extension of the health and fitness facilities and, at Ripples Penrith, it is the construction of an outdoor water play area to replace the aging children’s toddler pools.

 

Concept designs (including indicative costs provided by a Quantity Surveyor) and business models for the implementation of Stage 1 at both facilities were completed in 2014. Since that time attempts to realise grant funding for the projects have been made.

 

An application to the Federal Government’s Stronger Regions Fund program, for the extension of the health and fitness gym at Ripples St Marys (as part of the South Creek Sports Hub) has not been successful as per advice received on 7 December 2015. An Expression of Interest was recently submitted to the NSW State Government’s clubGRANTS Category 3 program for the water play facility at Penrith Swimming Centre. Unfortunately this application did not progress to the next stage. This grant program was highly competitive with more than 420 Expressions of Interest submitted, requesting $308 million in total, with only $8 million being available. The next clubGRANTS Category 3 funding round for Sport and Recreation will open in mid-2016.

 

Current Situation

Given that attempts to secure grant funding for facility development at Ripples St Marys and Ripples Penrith have been unsuccessful to date and, that approximately $600,000 is required to maintain and renew the aging babies and toddlers pools at Ripples Penrith, PAL has made representation to Council Officers seeking an appropriate financial arrangement to enable the implementation of Stage 1 of facility development (water play facilities) at Ripples Penrith.

 

To install a water play facility at Ripples Penrith an estimated capital project cost of $850,000 has been established, however this does not currently include a contingency sum. A contingency amount of $150,000 will provide an allowance should design, professional fee and building costs escalate, or if exchange rates vary (should the equipment be supplied from overseas). PAL has therefore requested a loan from Council of $1m (which includes an amount for contingency), is provided to the company for the installation of a water play facility to be paid back from increased revenue.

 

PAL has identified that the business case provided by SGL for a water play facility is proven. SGL’s figures indicated that the development of a new water play area will have a slight business improvement by reducing current operating losses by approximately $100,000 per annum (this does not take into account capital repayment on any loans to fund the capital improvements).

 

PAL has conducted its own analysis of SGL’s figures using real world sensitivities, benchmarking against other Councils that have created similar infrastructure.

 

Financial Services Manager’s Comment

An asset condition report has identified that asset renewal of the two toddler pools that the water play area could replace is required to be undertaken in the very short term.  Funding for this work, should the two pools remain will need to be including in a future Building Asset Renewal Program, however capacity has not allowed it to be prioritised for 2016-17.  The facility master plan and business case identifies that the water play area identified to replace the pools provides an alternate funding option if progressed now to avoid the renewal of the pools.  The estimated cost to install the water play area of $850,000 is proposed to be funded by a $600,000 loan (repaid over 10 years with annual repayments estimated at $76,500), funded by PAL from part of the increase in revenues projected by the business case, with the remaining $250,000 funded from the Asset Reserve, to bring forward the future Building Asset Renewal Program contribution identified for the renewal of the two pools, which would now be avoided.  This report proposes that a contribution of $850,000 would be made to PAL to engage the contractor(s) to complete the works as described. A contingency sum of $150,000 will be provided from the Building Asset Renewal Program as required.

 

Conclusion

The consultation process, financial and operational analysis, site opportunities /constraints assessment, and asset review undertaken as part of the development of the aquatic facilities master plan identified a need for water play at Ripples Penrith. The provision of a water play facility at Ripples Penrith will provide a contemporary recreation asset which will create the opportunity for PAL to increase visitation levels to the facility and generate additional income.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Penrith Swimming Centre Waterplay Facility be received.

2.    A loan of $600,000 over a period of 10 years be provided to Penrith Aquatic and Leisure Limited.

3.    An amount of $250,000 be allocated from the Asset Reserve to PAL for the purpose of installing a water play facility at Ripples Penrith.

 

4.    An amount of $150,000 be allocated from the Building Asset Renewal Program for the purpose of providing a contingency sum with any unexpended funds to be returned to Council.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                                Page

 

5        Preparations and Settings for the 2016-17 Operational Plan                                           29

 

6        Decision Making Arrangements for the Christmas/New Year Council Recess              37

 

7        Summary of Investment & Banking for the period 1 November 2015 to 30 November 2015                                                                                                                                           42

 

 

 

 

 



Ordinary Meeting                                                                                         14 December 2015

 

 

 

5

Preparations and Settings for the 2016-17 Operational Plan   

 

Compiled by:               Geraldine Brown, Budget Accountant

Graham Pares, Strategic Projects Coordinator

Authorised by:            Andrew Moore, Financial Services Manager  

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

      

 

Executive Summary

This report provides a framework for the formal commencement of the development of the 2016-17 Operational Plan which will represent the final instalment of Council’s 4 Year Delivery Program (2013-2017).

 

The process for developing the 2016-17 budget is outlined in this report with further details of the broad assumptions being used to formulate a base budget for 2016-17 contained within the attached Annual Budget Guidelines. This report recommends that Councillors endorse the preparation of a base budget in line with these assumptions which will be presented to the first Councillor Briefing on the 2016-17 Operational Plan scheduled for 7 March 2016.

 

Operational Plan Structure

In accordance with Integrated Planning and Reporting (IPR) legislation Council is currently in preparation for the 2016-17 Operational Plan which also includes the 2016-17 Fees and Charges.

 

Resource Allocation Process for 2016-17

Each year a significant amount of general revenue funding is applied to projects already committed by Council through established programs, policy decisions and funding to support grants and contributions.  While much of this is in some sense ‘tied’ funding, there is nevertheless a significant ongoing commitment by Council to projects and programs which are, in effect, discretionary.  As such it is of course open to Council to re-assess these priorities at any time.

 

Resource Allocation requests (RAR) has been the name used for the process where the Corporate Leadership Team (CLT) participates in building the Operational Plan.  The RAR process enables managers to highlight additional potential projects that their service could undertake with additional resource support.  CLT then undertakes an assessment round to prioritise these opportunities based upon their contribution to the priority directions of the organisation and the available resources that could be allocated.

 

The RAR process had been suspended for the 2015-16 Operational Plan, pending the outcomes from the Capacity review.  It is proposed to again suspend this process for the 2016-17 Operational Plan on the basis that:

·    Work has been undertaken to consolidate and prioritise the lists of additional projects that Councillors would like to see undertaken.  This has enabled greater focus to be given to delivery through programs such as the Advocacy program

·    This will be the final Operational Plan undertaken within the boundaries of the 2013-17 Delivery program

·    Service delivery has been confirmed through the Service review and additional resources are being channelled into our enhanced ICT environment and improved customer experience to provide more effective service delivery

   

It is anticipated that the next significant review of resource allocation will occur with the work undertaken to review and build the 2017-21 Delivery Program

 

Financial Strategy

Council’s financial strategy over the years has been developed giving consideration to past and future efficiency opportunities, maintaining Council’s commitment to invest in our infrastructure assets, and providing services to our community in a financially prudent and sustainable way.  While Council’s financial position is sound with adequate levels of working capital and liquidity, recent years have required Council to make a number of difficult decisions to ensure a sustainable financing strategy and to maintain current services and service levels.

 

Local government is traditionally asset rich and income poor, with limited ability to raise revenue to cater for increasing expenses. Decisions made by Council almost 20 years ago to redirect significant investment  to focus on asset maintenance and a policy to reduce our debt burden have laid the platform for sustainability that many local councils are now grappling with. These decisions have been supported by a strong focus on budget control , the introduction of long term modelling (well before it was a requirement under the Integrated Planning and Reporting legislation), recent reviews of services and service levels, implementation of asset renewal programs across all asset classes and a continuing focus on productivity improvement. Together, these strategies have enabled us to deliver a balanced budget during challenging financial times, improve the condition of our road network and continue to meet the expectations of our community. 

 

In September 2014 the Office of Local Government (OLG) announced the Fit for the Future Reform Agenda as its response to the Independent Review Panel’s recommendations. The Fit for the Future (FFTF) Reform Agenda was intended to provide local communities with confidence that their Council has the scale and capacity to meet community needs into the future, that it is financially sound, operating efficiently and is in a strong position to guide community growth and deliver quality services.  All 152 local governments were required to make a submission to the Office of Local Government by 30 June 2015 addressing the Fit for the Future criteria and three Sustainability benchmarks.

 

The Fit for the Future criteria are:

·    Sustainability

·    Effective infrastructure and service management

·    Efficiency

·    Scale and capacity

 

The three sustainability benchmarks are:

·    Operating Performance Ratio

·    Own Source Operating Ratio

·    Building and infrastructure asset renewal ratio

 

Council’s actions to initiate a comprehensive Capacity Review, commencing with the Financial Capacity Review in early 2014, ensured that we were well placed to respond to the NSW Government’s FFTF reforms. The Financial Capacity Review represents the next stage of developing our financial strategy to continue to ensure Council is best positioned to take advantage of the opportunities that our growth and Regional City status will present.  The efforts of the past have given us a platform which has allowed Council to make structural changes to our financial settings that will enable us to create and respond to opportunities.

 

Council’s application asserted that we were Fit for the Future and as required included a comprehensive Improvement Plan to demonstrate our status and how we would remain Fit.  IPART’s finding were release on 20 October 2015 and Penrith City Council was confirmed as Fit, one of only seven metropolitan Council to be deem so.  The continued implementation of our Financial Strategy, including the proposed Special Rate Variation, will be critical in ensuring we remain Fit and can deliver on our Community’s expectations.

Budget Preparations

Each year Council is required to prepare a budget which represents the annual instalment of its four-year Delivery Program as part of the Operational Plan process.  In preparing the budget, Council must comply with relevant provisions of the Local Government Act, other legislation, Council’s financial management objectives, and other adopted Council policies.

 

A copy of the Annual Budget Guidelines is included with this report which summarises in one document those issues involved in the preparation of Council’s annual Budget and associated Fees and Charges booklet. This document provides a general guide and is regularly updated as new policies are developed or current policies revised.

 

The annual budget process is presently underway and in accordance with Council procedures the initial 2016-17 budget is being prepared on the basis of continuing existing service levels renewal of AREAS and the associated program of the prepared SRV. The first draft of the 2016-17 budget is prepared by taking the current year’s budget, removing one-off items, making adjustments to wages and other major items such as rating income, and incorporating any other policy changes as required. Provision is made for works programs and project funding that reflects previous Council funding decisions and policy settings. Following on from this process the draft budget will be presented to management for review and discussion.

 

Changes requested by Managers are reviewed to determine if the item is a required cost change or a service level change. Service level changes require a resourcing bid and specific endorsement by Council. Cost changes, such as Local Government Cost Index (LGCI) increases, the proposed SRV, and award increases associated with delivering the same program, form part of the base.

 

In addition, any known variations from the current year will be incorporated into the base budget as soon as the information becomes available. Further details are provided on the most significant of these in the Budget Guidelines attached to this report. Any assessment regarding available funds at this time must be highly qualified, as many variables cannot be forecast with accuracy at this stage. Significant factors affecting available funds in 2016-17 include the level of development related income, associated growth in rates income, Government levies and contributions, and the current freeze of indexation of the Financial Assistance Grant. Advice will be actively sought in regard to these and any other emerging issues, and if available, the information will be incorporated into the Draft 2016-17 budget prior to the second Operational Plan briefing on 4 April 2016.

 

In order to prepare the next budget, it is proposed that the following process (similar to that utilised for the 2015-16 Operational Plan) be followed:

1.       Non-discretionary costs and charges will be estimated.

2.       Labour costs will be estimated. Continuation of the same extent of service provision will form the base to which Council directives for increased or amended service will be added, in order to determine costs.

3.       Funding which has a particular purpose, such as grants or s94 contributions, will be directed towards that purpose.

4.       Established replacement and renewal programs will be continued in accordance with the relevant Council resolutions.

5.       All initiatives funded by the proposed Special Rate Variation will be reported including detailed programs for each element.

6.       Rating and other general revenues will be estimated.

7.       Fees will be calculated in accordance with existing principles, which link each individual fee to a particular pricing mechanism.  Income will be estimated from the fee.

8.       A first draft budget is developed.  This draft then forms the starting point for Council to determine its budget.

9.       Further analysis and discussion of any unallocated revenue will take place to consider potential new requirements from Council’s strategy, project evaluation bids, major projects, organisation resourcing, debt management, Council reserves and available funds. 

 

As a result of following this process, a Draft 2016-17 budget will be completed by March 2016 forming the basis for budgetary discussions at the first Operational Plan briefing on 7 March 2016. A Briefing Paper will be presented that will identify available funds, major budgetary changes from the previous year, recurrent or multi-year projects included in the draft budget, and highlight any outstanding issues requiring direction.  In addition the Finance Working Party have considered a review of Council’s Rating Structure with further consideration planned for February 2016. Any recommendations will be tabled at the first Operational Plan briefing for further direction.

 

At this stage of the annual budget process a number of assumptions have been made and will be incorporated in the preparation of the Draft 2016-17 budget. Further details on these key assumptions can be found in the Annual Budget Guidelines attached to this report. 

 

Long Term Financial Plan

As part of the Council Resource Strategy each Council must prepare a Long Term Financial Plan (LTFP) for a minimum of ten years which is to be updated at least annually as part of the development of the annual Budget. The aim of the LTFP is to ensure that Council identifies financial issues at an early stage and reviews their effect on future activities.  The LTFP must be reviewed in detail as part of the four yearly review of the Community Strategic Plan. The LTFP process involves four main elements:

·       Planning Assumptions

·       Revenue Forecasts

·       Expenditure Forecasts

·       Sensitivity Analysis.

 

Council’s LTFP and model is capable of extrapolating the current year base budget, incorporating recurrent projects, future capital projects and associated recurrent costs, debt servicing, rates projections, and has the capacity for a number of budget variables to be applied. Future years’ forecasts are linked to the current budget and provide a means of assessing the long-term financial implication of current year decisions. The Model is able to hold multiple views of possible future outcomes with each view representing a particular set of assumptions and what the outcomes would be if these assumptions happen to occur.

 

Penrith City Council has long been faced with the challenge of establishing and maintaining long term financial sustainability. The last five years has seen an increasing focus on the overall financial sustainability of local government in NSW, with none more so than the recently announced NSW Government’s Fit for the Future requirements in response to the Independent Review Panel recommendations.  In addition several key events have highlighted our vulnerability to changes in the financial climate including the Global Financial Crisis (GFC), that saw both investment losses for Council and an increased contribution required by the Local Government Super Scheme (LGSS) for the Defined Benefits Scheme (DBS) along with reduced income resulting from the slowdown in the economy, Penrith’s ‘weak’ rating as part of the TCorp review of local government financial sustainability, review of the Federal Assistance Grants, proposed changes to section 94 developer contributions and the Asset Renewal & Established Areas Strategy (AREAS)  Special Rate Variation (AREAS) which is set to end in 2015-16.

 

The combination of these factors triggered the current review of Council’s financial capacity. Consequently over the past 12-18 months, and in preparation for the expiry of the AREAS SRV, detailed discussions have been occurring with management and the Finance Working Party (FWP) and Councillors as we review Council’s financial capacity.  The review has focused on our current sustainable position and also considered future aspirations that are outside our current capacity along with structural budget changes that will better secure our long term financial future. IPART’s recent announcement that Penrith Ci8ty Council is “Fit for the Future” has confirmed that we are on the right path.

 

The LTFP continues to foreshadow Council’s intention to apply to renew the AREAS SRV.

 

A key and immediate element of the Financial Capacity Review has been the development of a revised borrowing strategy.  The revised strategy will reduce Council’s annual general infrastructure borrowings from $3.2m to nil over 5 years, with the implementation commencing with the 2015-16 budget and the full strategy being incorporated into the base scenario of the LTFP.

 

In addition, the ongoing potential legislative changes that have been proposed by the NSW Government in relation to the planning legislation are yet to be fully confirmed, however two of the known issues Penrith City Council will face in the very near future are the termination of the Cultural Facilities Plan, and challenges collecting contributions for the Lambridge Industrial Estate Plan, which are both supporting external loans that delivered works in advance of contributions.  The LTFP has acknowledged these additional calls on general revenue with the following strategies incorporated into the base scenario.


 

 

Implemented Strategy

Impact (‘000)

From

Comment

Cultural Facilities Plan

$650

2016-17

Over 10 years

Lambridge Industrial Estate

$375

2016-17

Over 10 years

As mentioned above the base scenario for Council’s LTFP continue to incorporate the renewal of the AREAS SRV and now incorporates the revised Borrowings Strategy and implemented strategy to address s94 deficits that are unlikely to be recovered.

 

The Financial Capacity Review has seen a number of identified financial initiatives developed that will strengthen our long term financial position including fundamental changes to service cost alignments, Property Development “dividends” and increased investments in Asset Management, ICT and Major Project funding and design. Councillors have endorsed these initiatives and requested that broader community consultation be undertaken.  Council has been engaging with the Community over the last six months on this scenario and the rate increase implications.  A full report on the outcomes of this engagement will be presented to Council in the New Year to seek a final decision on making a Special Rate Variation Application, and further details are included in the Annual Budget Guidelines attached to this report. 

 

Further Budget Considerations

The above information details the procedural aspects of preparing the Draft 2016-17 budget following existing practices, and highlights the major factors known at this time affecting the budget predictions.  These items are intended to create the base position from which Councillors’ input is required in order to prepare a budget that corresponds with Council’s priorities.

 

Further budget issues that are proposed to be addressed at the Operational Plan briefings in March and April 2016 are:

·        Analysis of reserves which will indicate proposed programs and/or excess capacity to fund expenditure from reserves

·        Major projects and their funding requirements

·        Rating Policy which determines the relative share that will be contributed by Residential, Business, and Farmland properties

·        Draft Fees and Charges

·        Long term financial projections

·        Development Related Income

 

It is suggested that the Operational Plan preparation process should proceed based on the above criteria.  This will allow draft documents to be created which will facilitate decisions regarding Council’s capacity to provide its diverse range of services, address the priorities for the City, and make any necessary adjustments.

 


 

Operational Plan Timetable

The proposed timetable for the development of the 2016-17 Operational Plan, based on the factors discussed above and the adopted Council meeting schedule for 2016, is outlined in the following table:

 

Outline Timetable for Development of the 2016-17 Operational Plan

Key Dates

Action or Requirement

November 2015 to February 2016

·    Draft Operational Plan preparation continues

·    Rating Structure Review finalised

8 February 2016

Report to Ordinary Meeting consideration of proposed SRV

7 March 2016

1st Council Operational Plan briefing:

·    Confirmation that the initial Draft Plan and Budget reflects Council’s program and policy directions.

4 April 2016

2nd Council Operational Plan Workshop:

·    Follow up from Council's directions given at the first Workshop

·    Revised draft of Operational Plan information and determination of priorities for resourcing where required

18 April 2016

Report to Ordinary Meeting:

·    Adoption of Draft Operational Plan for Exhibition (including Fees & Charges).

April - May 2016

Public Exhibition of Draft Operational Plan (including Public consultations).

27 June 2016

Report to Ordinary Meeting:

·    Outcome of SRV application (pending 8 February decision to apply)

·    Adoption of 2016-17 Operational Plan

·    Making of 2016-17 Rates and Charges

 

Conclusion

If Council is in agreement with the broad approach outlined above, then management will be well placed to continue the development of the Draft 2016-17 Operational Plan. Identification by Council of any particular issues to be considered and assessed in this process would further assist in this development.

 

This report initiates a series of discussions with Council that will ultimately lead to the development of a Draft Operational Plan for public exhibition and consultation.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Preparations and Settings for the 2016-17 Operational Plan be received.

2.    Council make initial identification of particular matters to be considered in the preparation of the Draft 2016-17 Operational Plan.

3.    Preparation of the Draft 2016-17 Operational Plan continue in the terms discussed in this report and outlined in the Annual Budget Guidelines (attached).

 

 

ATTACHMENTS/APPENDICES

1.  

Annual Budget Guidelines 2016

36 Pages

Attachments Included

  


Ordinary Meeting                                                                                         14 December 2015

 

 

 

6

Decision Making Arrangements for the Christmas/New Year Council Recess   

 

Compiled by:               Adam Beggs, Acting Senior Governance Officer

Authorised by:            Stephen Britten, Chief Governance Officer  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Ensure that the organisation promotes ethical behaviour, risk management, transparent decision making and meets contemporary governance standards

      

 

Executive Summary

The purpose of this report is to inform Councillors of the decision-making arrangements during the Council Christmas/New Year recess and of any development applications that may need to be determined over this period. The report recommends that the information be received and that any development applications requiring reporting to Council between 15 December 2015 and 7 February 2016 be determined under the General Manager’s delegation by the General Manager, after consultation with the Mayor before a report is presented to the Ordinary Council meeting (if required) to be held on 8 February 2015 relating to the operations of the organisation during this period should any determinations be made.

Background

Tonight’s meeting is the last Ordinary Council Meeting for 2015 and the first Ordinary Council Meeting in 2016 will be on 8 February 2016.

 

During Council’s recess, the General Manager, in consultation with the Mayor, has extensive delegations to deal with issues that come before Council during the break, other than policy matters and those matters that cannot be delegated under the Local Government Act. The role of the Mayor is, among other things, to exercise, in cases of necessity, the policy-making functions of the governing body of the Council between meetings of the Council.

 

At its Ordinary Meeting of 6 December 2004, Council adopted a policy on the decision-making arrangements in relation to development applications during Council’s Christmas / New Year recess. A copy of the policy is appended to this report for Councillors’ reference.

 

Current Position

Councillors who have matters to raise during the break can contact the General Manager, the Assistant General Managers and Executive Managers to have them dealt with as quickly as possible.

 

At this stage, there are no development applications which would normally require reporting to Council requiring determinations or expected to require determination between 15 December 2015 and 7 February 2016.

 

Conclusion

Should any Development Applications be considered under the General Manager’s delegation after consultation with the Mayor for the period 15 December 2015 to 7 February 2016, a further report advising the details of these development applications will be brought to the first Council Meeting scheduled for 2016.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Decision Making Arrangements for the Christmas/New Year Council Recess be received.

2.    Development Applications which would normally warrant reporting to Council between 15 December 2015 and 7 February 2016 inclusive be determined under the General Manager’s delegation by the General Manager, after consultation with the Mayor, or in his absence the Deputy Mayor.

3.    A report be presented to the Ordinary Council Meeting (if required) to be held on 8 February 2016 relating to the operations of the organisation during this period should any determinations be made.

 

 

ATTACHMENTS/APPENDICES

1.  

Policy -  Decision Making Arrangements During Council Christmas Recess

3 Pages

Appendix

  


Ordinary Meeting                                                                                                       14 December 2015

Appendix 1 - Policy -  Decision Making Arrangements During Council Christmas Recess

 

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Ordinary Meeting                                                                                         14 December 2015

 

 

 

7

Summary of Investment & Banking for the period 1 November 2015 to 30 November 2015   

 

Compiled by:               Sue Kane, Financial Services Secretary

Authorised by:            Vicki O’Kelly, Executive Manager - Corporate  

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

      

 

Executive Summary

The purpose of this report is to provide a summary of investments for the period 1 November 2015 to 30 November 2015 and a reconciliation of invested funds at 30 November 2015.

 

A summary of the investment returns for the period are:

•        Council portfolio current yield                                2.95%

•        90 day Bank Bill Swap rate                                   2.22%

•        Floating Rate Notes (return for the period)            3.39%

 

The report recommends that the information contained in the report be received.

Background

 

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.       All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

 

2.       Council’s Cash Book and Bank Statements have been reconciled as at 30 November 2015.

Vicki O'kellyh

Vicki O’Kelly

Responsible Accounting Officer

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Summary of Investment & Banking for the period 1 November 2015 to 30 November 2015 be received

2.    The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 November 2015 to 30 November 2015 be noted and accepted.

3.    The graphical investment analysis as at 30 November 2015 be noted.

 

 

ATTACHMENTS/APPENDICES

1.  

Summary of Investments

6 Pages

Appendix

  


Ordinary Meeting                                                                                                       14 December 2015

Appendix 1 - Summary of Investments

 

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Committee of the Whole

 

DELIVERY PROGRAM REPORTS

 

CONTENTS

 

Pecuniary Interests

 

Other Interests

 

Monday December 14 2015

 

Item                                                                                                                                       Page

 

1        Presence of the Public                                                                                                       1

 

2        Commercial Matter - Sale of Council owned land at 229 Victoria Street, Werrington     2

 

3        Property Matter - 21-25 Woodriff Street, Penrith                                                               2

 

 

 

 


Ordinary Meeting                                                                                         14 December 2015

A Leading City

 

 

1        Presence of the Public

 

Everyone is entitled to attend a meeting of the Council and those of its Committees of which all members are Councillors, except as provided by Section 10 of the Local Government Act, 1993.

A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

 

(a)          the discussion of any of the matters listed below; or

(b)          the receipt or discussion of any of the information so listed.

The matters and information are the following:

 

(a)          personnel matters concerning particular individuals;

(b)          the personal hardship of any resident or ratepayers;

(c)          information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business;

(d)          commercial information of a confidential nature that would, if disclosed:

·         prejudice the commercial position of the person who supplied it; or

 

·         confer a commercial advantage on a competitor of the Council; or

 

·         reveal a trade secret.

 

(e)          information that would, if disclosed, prejudice the maintenance of the law;

(f)           matters affecting the security of the Council, Councillors, Council staff or Council property;

(g)        advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

The grounds on which part of a meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting.

The grounds must specify the following:

(a)          the relevant provision of section 10A(2);

(b)          the matter that is to be discussed during the closed part of the meeting;

(c)          the reasons why the part of the meeting is being closed, including (if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which discussion of the matter in open meeting would be, on balance, contrary to the public interest.

Members of the public may make representations at a Council or Committee Meeting as to whether a part of a meeting should be closed to the public

The process which should be followed is:

 

·         a motion, based on the recommendation below, is moved and seconded

·         the Chairperson then asks if any member/s of the public would like to make representations as to whether a part of the meeting is closed to the public

·         if a member/s of the public wish to make representations, the Chairperson invites them to speak before the Committee makes its decision on whether to close the part of the meeting or not to the public.

·         if no member/s of the public wish to make representations the Chairperson can then put the motion to close the meeting to the public.

The first action is for a motion to be moved and seconded based on the recommendation below.

 

RECOMMENDATION

 

That:

 

Outcome 7

 

2        Commercial Matter - Sale of Council owned land at 229 Victoria Street, Werrington 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Outcome 1

 

3        Property Matter - 21-25 Woodriff Street, Penrith

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 

 

 

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THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

ATTACHMENTS  

 

 

Date of Meeting:     Monday 14 December 2015

Report Title:            Preparations and Settings for the 2016-17 Operational Plan

Attachments:           Annual Budget Guidelines 2016



Ordinary Meeting                                                                                                       14 December 2015

Attachment 1 - Annual Budget Guidelines 2016

 

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ATTACHMENT       

 

 

 


Date of Meeting:     14 December 2015

 

Delivery Program:   Outcome 7 

 

Service:                   Financial Services

 

Report Title:             2015-2016 Voted Works