Council_Mark_POS_RGB

3 February 2016

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 8 February 2016 at 7:30PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

Leave of absence has been requested by:

Councillor Jim Aitken OAM - 27 January 2016 to 16 February 2016 inclusive.

Councillor Tricia  Hitchen - 1 February 2016 to 28 February 2016 inclusive.

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 14 December 2015.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

 

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Penrith Community Safety Partnership Meeting - 2 December 2015.

Access Committee Meeting - 9 December 2015.

Local Traffic Committee Meeting - 1 February 2016.

 

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 8 February 2016

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

ADVANCE AUSTRALIA FAIR

 

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

Beneath our radiant Southern Cross

We’ll toil with hearts and hands;

To make this Commonwealth of ours

Renowned of all the lands;

For those who’ve come across the seas

We’ve boundless plains to share;

With courage let us all combine

To Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 



Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


 

Council Chambers

Seating Arrangements


For members of the public addressing the meeting


 

 

 

Lectern


 

 

Executive Managers


 

 

 

Assistant General Manager Craig Butler


Acting
Assistant
General Manager Vicki O’Kelly

General Manager
Alan Stoneham
Her Worship the Mayor Councillor Karen  McKeown


Acting Senior Governance Officer Adam Beggs






Minute Clerk

MediaClr Marcus Cornish

North Ward

 

Clr Bernard Bratusa

South Ward

 

 

Clr Tricia Hitchen

East Ward

 

Clr Ben Goldfinch

South Ward

 

 

Clr Mark Davies

South Ward

 

 

Clr Jim Aitken OAM

Public GallerySouth Ward

 

 

Clr Kevin Crameri OAM

North Ward

 

 

Clr Maurice Girotto

East Ward

 

Clr Jackie Greenow OAM

East Ward

 

Clr Michelle Tormey

North Ward

 

Clr Ross Fowler OAM

North Ward

 

Clr John Thain

North Ward

 

Clr Greg Davies

East Ward

 

Clr Prue Car MP

ManagersEast Ward

 

 

Executive Managers


 


Council_Mark_POS_RGB2016 MEETING CALENDAR

January 2016 - December 2016

(Adopted by Council -  23 November 2015)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.30pm

 

8

 

 

 

 

 

 

 

5

 

 

 

19

(7.00pm)

 

29@

21

18v

23#

27*

25

22@

26^ü

(7.00pm)

24

28#+

 

Policy Review Committee

7.00pm

 

15

14

11

9

20

11

8

 

10

14

12

 

 

 

 

 

 

 

 

 

 

 

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2015-2016 Annual Statements are presented

 

Meeting at which any comments on the 2015-2016 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact the Acting Senior Governance Officer, Adam Beggs.

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

 COUNCIL CHAMBERS

ON MONDAY 14 DECEMBER 2015 AT 7:03PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

Her Worship the Mayor, Councillor Karen McKeown read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

Her Worship the Mayor, Councillor Karen McKeown, Deputy Mayor, Councillor Ross Fowler OAM and Councillors Jim Aitken OAM, Bernard Bratusa, Prue Car MP, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Ben Goldfinch, Jackie Greenow OAM, Tricia Hitchen and John Thain.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Michelle Tormey for the period 30 October 2015 to 3 January 2016 inclusive.

APOLOGIES

391  RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Kevin Crameri OAM that an apology be received from Councillor Maurice Girotto.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 7 December 2015

392  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kevin Crameri OAM that the minutes of the Ordinary Meeting of 7 December 2015 be confirmed.

 

DECLARATIONS OF INTEREST

Nil.

 

 

Mayoral Minutes

 

1        Paul Lemm resignation

All Councillors present spoke in support of the Mayoral Minute.                                                 

393  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Ross Fowler OAM that the Mayoral Minute on Paul Lemm resignation be received.

 

 

 

 

Reports of Committees

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 7 December 2015                                                                                                                  

394  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Jim Aitken OAM that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 7 December, 2015 be adopted.

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 1 - We can work close to home

 

1        Attracting Events to Penrith - The Australian Ballet                                                    

395  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Ross Fowler OAM

That:

1.    The information contained in the report on Attracting Events to Penrith - The Australian Ballet be received.

2.    Council endorse the action to secure The Australian Ballet – ‘Under the Stars’ for Penrith for November 2016.

3.     Council write to Mr Leigh Hartog (JK Williams), thanking him for his contribution to the sponsorship of this event.

 

 

Outcome 4 - We have safe, vibrant places

 

2        Tender Reference RFT 15/16-09 Construction of Amenities, Store and Associated Works for Glenmore Park Sportsfield Stage 2                                                              

396  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Greg Davies

That:

1.    The information contained in the report on Tender Reference RFT 15/16-09 Construction of Amenities, Store and Associated Works for Glenmore Park Sportsfield Stage 2 be received.

2.    Alpall Builders Pty Ltd be awarded the contract for the Construction of Amenities, Store and Associated Works for Glenmore Park Sportsfield Stage 2, for an amount of $1,341,650.00 excluding GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

4.    A further $100,000 be allocated to the project, funded from the TAF Reserve.

 

 


 

 

3        Tender Reference RFT15/16-08 - Seating for Penrith Civic Arts Precinct, Penrith  

397  RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Greg Davies

That:

1.    The information contained in the report on Tender Reference RFT15/16-08 - Seating for Penrith Civic Arts Precinct, Penrith be received

2.    Street Furniture Australia Pty Ltd be awarded the contract for the Tender Reference RFT15/16-08 - Seating for Penrith Civic Arts Precinct, Penrith, for the contract sum of $253,190 exclusive of GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

Outcome 6 - We're healthy and share strong community spirit

 

4        Penrith Swimming Centre Waterplay Facility                                                                

398  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Penrith Swimming Centre Waterplay Facility be received.

2.    A loan of $600,000 over a period of 10 years be provided to Penrith Aquatic and Leisure Limited.

3.    An amount of $250,000 be allocated from the Asset Reserve to PAL for the purpose of installing a water play facility at Ripples Penrith.

 

4.    An amount of $150,000 be allocated from the Building Asset Renewal Program for the purpose of providing a contingency sum with any unexpended funds to be returned to Council.

 

 

Outcome 7 - We have confidence in our Council

 

5        Preparations and Settings for the 2016-17 Operational Plan                                      

399  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies

That:

1.    The information contained in the report on Preparations and Settings for the 2016-17 Operational Plan be received.

2.    Council make initial identification of particular matters to be considered in the preparation of the Draft 2016-17 Operational Plan.

3.    Preparation of the Draft 2016-17 Operational Plan continue in the terms discussed in this report and outlined in the Annual Budget Guidelines (attached).

 

6        Decision Making Arrangements for the Christmas/New Year Council Recess        

400  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Jackie Greenow OAM

That:

1.    The information contained in the report on Decision Making Arrangements for the Christmas/New Year Council Recess be received.

2.    Development Applications which would normally warrant reporting to Council between 15 December 2015 and 7 February 2016 inclusive be determined under the General Manager’s delegation by the General Manager, after consultation with the Mayor, or in her absence the Deputy Mayor.

3.    A report be presented to the Ordinary Council Meeting (if required) to be held on 8 February 2016 relating to the operations of the organisation during this period should any determinations be made.

 

 

7        Summary of Investment & Banking for the period 1 November 2015 to 30 November 2015                                                                                                                                     

401  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies

That:

1.    The information contained in the report on Summary of Investment & Banking for the period 1 November 2015 to 30 November 2015 be received

2.    The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 November 2015 to 30 November 2015 be noted and accepted.

3.    The graphical investment analysis as at 30 November 2015 be noted.

 

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

RR 1           National Stronger Regions Fund

Councillor John Thain requested a memo to all Councillors in regard to the National Stronger Regions Fund concerning the current status of Dunheved Road, with an emphasis on implementing the arterial as a matter of urgency.

 

RR 2           Nepean Belle     

Councillor Kevin Crameri OAM requested a report to a Councillor Briefing for early 2016 on his previous request concerning the Nepean Belle.

 

RR 3           Condition of roads in Llandilo and Berkshire Park        

Councillor Kevin Crameri OAM requested that an audit be carried out on the condition of roads in Llandilo and Berkshire Park and that information be supplied by way of a memo to all Councillors stating the condition of the roads and when they will be restored.

 

 

RR 4           Londonderry Bush Fire Brigade - Damage to Vehicles 

Councillor Tricia Hitchen requested an urgent report to Council outlining any assistance Council could offer to Londonderry Bush Fire Brigade with regard to members’ private vehicles being broken into and/or graffitied whilst the members have been off Brigade premises fighting fires. 

 

 

Committee of the Whole

 

402  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Jackie Greenow OAM that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 7:52pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Kevin Crameri OAM seconded Councillor Ben Goldfinch that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

Outcome 7

 

2        Commercial Matter - Sale of Council owned land at 229 Victoria Street, Werrington                                                                                                                                              

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Outcome 1

 

3        Property Matter - 21-25 Woodriff Street, Penrith                                                          

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business; AND commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

The meeting resumed at 8:20pm and the General Manager reported that the Committee of the Whole met at 7:53pm on 14 December 2015, the following being present

 

Her Worship the Mayor, Councillor Karen McKeown, Deputy Mayor, Councillor Ross Fowler OAM, and Councillors Jim Aitken OAM, Bernard Bratusa, Prue Car MP, Marcus Cornish, Kevin Crameri OAM, Greg Davies,  Mark Davies, Ben Goldfinch, Jackie Greenow OAM, Tricia Hitchen and John Thain .

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

CONFIDENTIAL BUSINESS

 

2        Commercial Matter - Sale of Council owned land at 229 Victoria Street, Werrington                                                                                                                                             

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Marcus Cornish

CW2 That:

1.    The information contained in the report on Commercial Matter - Sale of Council owned land at 229 Victoria Street, Werrington be received.

2.    Council enter into a sales contract with the recommended purchaser.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

 

 

3        Property Matter - 21-25 Woodriff Street, Penrith                                                          

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

CW3 That:

1.    The information contained in the report on Property Matter - 21-25 Woodriff Street, Penrith be received.

2.    Council re-endorse its original resolution regarding the contract, specifically applying to the Buy Back clause.

3.    Council set a date of 14 February 2016 for exchange of contracts.

 

 

ADOPTION OF Committee of the Whole

 

403  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Ben Goldfinch that the recommendations contained in the Committee of the Whole and shown as CW1, CW2 and CW3 be adopted.

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:21pm.

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·       Their name;

 

·       Organisation or group they are representing (if applicable);

 

·       Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·       Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·   The interest of the speaker (e.g. affected person, neighbour, applicant,        applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                                

   


Mayoral Minutes

 

Item                                                                                                                                                Page

 

1        Locals recognised in 2016 Australia Day Awards                                                              1

 

2        Community Panel delivers recommendations                                                                   3

 

 

 

 



Ordinary Meeting                                                                                             8 February 2016

 

Mayoral Minute

Locals recognised in 2016 Australia Day Awards

Strategy: Encourage social connections and promote inclusion in our community

           

 

It’s my great pleasure to congratulate five local residents on receiving an Order of Australia Medal (OAM) in the 2016 Australia Day Honours List on 26 January.

 

John Farragher OAM of Penrith, a well-known and much-loved local character, received his OAM for service to rugby league and to the community of Penrith over the last 40 years. A former first grade Panthers player, he has continued to serve the club since the 1980s in a range of ways.

 

He was also Penrith's Citizen of the Year in 2007 and a valuable member of Council’s Access Committee from 2005-12.

 

Christopher Holden OAM of South Penrith was recognised for service to the community of Penrith, including as a long-term member of Penrith Rotary, a Board Member and volunteer for the Nepean Medical Research Foundation, a founding member of the Nepean Probus Club and a volunteer for Sailability and Penrith Meals on Wheels.

 

Norma Thorburn OAM was recognised for service to the community of St Marys, in particular her tireless involvement over many years with the St Marys and District Historical Society, St Marys Development Committee and organising committee for the St Marys Spring Festival.

 

She has been a valued member of Council’s Heritage Committee since 2008. She was recognised on our Wall of Achievement in 2002 and named Penrith Citizen of the Year in the Community Services category in 2005. She received a Centenary Medal in 2001 and was named Mulgoa Local Woman of the Year in the NSW Women of the Year Awards in 2012.

 

David Trist OAM of St Marys was recognised for his service to the community through a range of organisations. He has worked tirelessly as a volunteer with Nepean Legacy since 1960, and as the St Marys Rotary Club’s Director of Community Service from 1967 to 1985.

 

He was also a founding member of the University of Western Sydney Foundation; founding Director of Ripples Leisure Centre and founding member and Treasurer of the St Marys Development Committee; Secretary of the Dunheved Business Park Development Committee for 25 years and a long-term member of the St Marys Chamber of Commerce. He was Penrith’s Senior Citizen of the Year in 2003.

 

Rodney Watson OAM of St Clair received his OAM for service to netball through administrative roles, in recognition of his outstanding contribution over several decades, including through his involvement in the Penrith District Netball Association and Penrith Valley Sports Foundation.

 

He served as Director of Ripples Leisure Centre from 1998-2010 and Director of Penrith Sports Stadium from 2001 to 2006. He was awarded an Australian Sports Medal in 2000 and a Centenary Medal in 2003, and was recognised on Council’s 2003 Wall of Achievement.

 

 

 

On behalf of the community and Council of Penrith, I thank them for their contributions to our community and congratulate them once again on receiving our nation’s highest honour.

 

Council also recognised the community work of 10 other local residents at a special Australia Day function on Thursday 21 January.

 

Penrith Citizen of the Year Wayne Willmington has made a valuable contribution to our City through his business, charity and community pursuits, including as a foundation member of the Warragamba / Silverdale Chamber of Commerce and long-term RFS volunteer.

 

Penrith Sports Person of the Year Joshua Gadd is a dedicated golfer who recently received a scholarship with the Western Sydney Academy of Sport.

 

Eight residents received the Penrith Local Appreciation Award. I congratulate:

 

John Campbell was recognised for his dedicated service to local scout groups, Emu Plains Sporting Club and as a volunteer driver for various community groups.

 

John Chorma was recognised for his work with Emu Plains Lions Club.

 

Michael (Mick) McConnell, a 5th generation police officer who currently volunteers full time in our local community. As president of the Penrith RSL Sub branch, he’s been instrumental in organising local special events such as the Cooee March and Poppy Park.

 

Mario Pace was recognised for his contributions as a passionate advocate for Penrith's northern rural areas.

 

Carol & George Tsiavos have worked tirelessly for 15 years managing local support group Enosis for Greek seniors.

 

John Vickers has been an active member of the NSW State Emergency Service since 1998.

 

Caroline Volkiene was recognised for her work over several years with the St Marys & District Historical Society, local junior softball teams and Meals on Wheels.

 

I’d like to congratulate each of these individuals on this well-deserved recognition and thank them for their outstanding contributions to Penrith City and our community.

Councillor Karen McKeown

Mayor

 

 

 

RECOMMENDATION

That the Mayoral Minute on Locals recognised in 2016 Australia Day Awards be received.

 

 

 


Ordinary Meeting                                                                                             8 February 2016

 

Mayoral Minute

Community Panel delivers recommendations

Strategy: Provide opportunities for our community to participate in making decisions about the City's future

           

 

The Community Panel will deliver its recommendations tonight to Council and on behalf of Council and the community I would like to applaud their hard work and commitment.

 

The panel undertook the project with enthusiasm and dedication. A project that had only two questions: What local services and infrastructure do we need in Penrith? Which should we do and to what level of quality - and how should we pay for it?

 

They seem easy questions, but as the panel were to discover quickly, to answer it fully requires understanding the complexity of running a growing Regional city such as Penrith.

 

The panel members spent a combined total of more than 1500 hours delving into every facet of Council’s operations. They explored the City’s opportunities and challenges and absorbed the wider community’s input to come up with recommendations reflecting the community’s aspirations. This is a phenomenal effort.

 

The panel comprised more than 30 people from a variety of backgrounds, experiences and aspirations. Council is very excited to hear what the Community Panel recommends.

 

Council gave the panel full access to whatever they’ve needed to know and the broader community was also invited to be part of the process and make submissions for the Panel’s consideration. More than 150 comments and submissions were made.

 

The City and council are going through a period of rapid growth and the panel’s work strongly complements Council’s efforts to futureproof the City including: A Financial Capacity review, which includes a proposed Special Rate Variation and an organisational capacity review, which has found productivity savings of almost $5 million a year. 

 

The Community Panel has been an essential part of our looking to the future and ensuring we are on the right track, and I thank each member for their time, consideration and recommendations.

 

 

Councillor Karen McKeown

Mayor

 

 

 

 

RECOMMENDATION

That the Mayoral Minute on Community Panel delivers recommendations be received.

 

 

  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                                Page

 

1        Report and Recommendations of the Penrith Community Safety Partnership Meeting held on 2 December 2015                                                                                                          1

 

2        Report and Recommendations of the Access Committee Meeting held on 9 December 2015                                                                                                                                    5

 

3        Report and Recommendations of the Local Traffic Committee Meeting held on 1 February 2016                                                                                                                                  10

 

 

 

 

 



Ordinary Meeting                                                                                             8 February 2016

 

REPORT AND RECOMMENDATIONS OF THE
 Penrith Community Safety Partnership MEETING

HELD ON 2 December, 2015

 

 

 

PRESENT

Her Worship the Mayor, Councillor Karen McKeown, Penrith City Council; Allison Kyriakakis, Penrith City Council; Brett McFadden, Penrith Local Area Command; David Burns, Penrith City Council; Erin Davidson, Penrith City Council; Jeni Pollard, Penrith City Council; Julie Anne Downie, Nepean Blue Mountains Local Health District – Needle and Syringe Program; Kevin Cotter, Education – Safety and Security; Olivia Kidon, Penrith City Council; Danielle Corliss, St Marys Local Area Command; Stuart Brooks, Western Sydney University; Alice Fazio, Penrith Youth Interagency; Ken Innes, Glenmore Park Residents Group; Gordon Henwood, Penrith Valley Chamber of Commerce; Katerina Tahija, Penrith City Council; Grant Healey, Penrith Local Area Command; Murray Halls, Penrith City Council; Yvonne Perkins, Penrith City Council; Brendan Bennett, Nepean Blue Mountains Local Area Health District – Drug & Alcohol; Kylie Druett, Nepean Blue Mountains Local Area Health District – Drug & Alcohol; Julie Graham, Penrith Local Area Command.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Michelle Tormey for the period 30 October 2015 to 3 January 2016 inclusive.

 

APOLOGIES

Gina Field, Penrith Valley Chamber of Commerce; Gai Hawthorn, Penrith CBD Corporation; Barry Vincent, St Marys Local Area Command; Tracy Leahy, Penrith City Council; Julie Page, Nepean Blue Mountains Local Area Health District – Needle and Syringe Program; Gregory Peters, St Marys Local Area Command.

 

CONFIRMATION OF MINUTES - Penrith Community Safety Partnership Meeting - 2 September 2015

The minutes of the Penrith Community Safety Partnership Meeting of 2 September 2015 were confirmed.

 

 

DECLARATIONS OF INTEREST

 

Nil.

 

DELIVERY PROGRAM REPORTS

 

Outcome 4 - We have safe, vibrant places

 

1        Update on the delivery of projects under the Penrith Community Safety Plan 2013-2016                                                                                                                                     

White Ribbon Day Twilight River Walk

 

Allison Kyriakakis provided a PowerPoint Presentation to update the Partnership on the success of White Ribbon Day 2015.

 

A walk commenced at 5.30pm from Weir Reserve and followed the 3.5km walking path to Tench Reserve where speeches were given by Her Worship the Mayor, Councillor Karen McKeown, Superintendent Brett McFadden and White Ribbon Ambassador Greg Purdue from 6.30pm. Music entertainment, food stalls and a shuttle bus service back to Weir Reserve were also available. Approximately 600 people attended the event which is the record attendance for this event.

 

Promotional efforts expanded from last year to include City flags along Mulgoa Road in the lead up to the event. Promotion and advertising also included newspaper advertisements, posters & postcards, social media and Council’s website. Council’s Facebook page received over 200 likes for the event.

 

Representatives from Penrith Valley Zonta attended the event and put together a display of shoes representing all women that lost their lives as a result of violence against women in NSW.

 

This year participants were encouraged to take a photo with an Instagram selfie cut out and tag #penrithwhiteribbon on social media.  This proved to be a fun and interactive activity.

 

Council has uploaded a number of photos from the event to the Council Facebook page.

 

Her Worship the Mayor, Councillor Karen McKeown provided feedback that the event could possibly start a half hour later to allow more time for participants to arrive after work.

 

Thornton Community Meeting

 

Allison Kyriakakis advised that Penrith Police and Community Safety staff were invited to the Thornton Estate to participate in a community safety evening and meet with new residents on 29 September 2015.

 

Community Safety staff delivered a presentation to approximately 30 residents. Residents raised issues that are not uncommon with new and emerging estates, including graffiti, ‘hooning’, levels of lighting and issues regarding public safety around the Station. Residents were reminded of the importance of reporting to police.

 

Outback Steakhouse Christmas Luncheon

 

Olivia Kidon advised that the Nepean Domestic Violence Network hosted the Outback Steakhouse luncheon today for women and children that have experienced domestic violence.

 

Julie Graham advised that the luncheon was well attended with around 70 women and their children.

 

The Outback Steakhouse has been very supportive of domestic violence initiatives over the years. This is the fifth year they have held a free lunch for women and their children who have experienced domestic violence.

 

Warner Youth Education Graffiti Education Awareness Program

 

Olivia advised that the Graffiti Education Program has concluded for 2015. The Graffiti program was delivered to 4,275 students across 50 local primary and secondary schools in the Local Government Area (LGA).

 

The program continues to receive highly positive feedback and will be delivered to local primary and secondary schools into 2016.

 

Any members of the Partnership that would like to view the delivery of a program please contact the Community Safety team.

 

Kevin Cotter asked whether schools that did not participate in the program this year could be nominated to participate in the program next year. Olivia Kidon advised that every school in the LGA is offered the program. Some do not adopt the program as it does not fit into their curriculum or they have full timetables for the year.

 

Update on the Public Spaces CCTV Project – Federal Government Safer Streets Programme

 

Oliva provided an update on the progress of the Public Spaces CCTV project.

 

The Federal Attorney General’s Department agreed to extend the Public Spaces CCTV project deadline to June 2016. This will enable cameras to be installed in coordination with the streetscape improvement works currently taking place in Queen Street, St Marys.

 

The installation of CCTV cameras to High Street and Station Street, Penrith continues to present technical challenges regarding camera placement, connection to power and the transmission of data. Community Safety staff are continuing to work with Council’s ICT Department towards a suitable solution.

 

RECOMMENDED

That the information contained in the report on Update on the delivery of projects under the Penrith Community Safety Plan 2013 - 2016 be received.

 

 

Regular Items

 

A)      Penrith Local Area Command Crime Statistics

 

Grant Healey reported that each crime category is steady or lowering. The trend line is lowering except for steal from retail offences.

 

There has been an increase in packaged liquor theft with premium spirits commonly targeted. Discussion followed regarding the flow on effects of liquor theft in the community.

 

David Burns proposed that a small working group be established to discuss the issues and possible actions to minimise opportunities for theft.

 

Julie Graham advised that she has had meetings with head offices of the liquor stores involved and suggested that they deviate from the standard store layout to minimise the opportunity for theft.

 

 

B)      St Marys Local Area Command Crime Statistics

 

Danielle advised that the past three months have been trending well.

 

Frauds and ‘fail to pay’ from service stations continue to be a problem. One particular petrol station has been targeted a number of times and St Marys Police are working with them to minimise opportunities for theft.

 

GENERAL BUSINESS

 

GB 1          Mondo Stakeholder Group

Katerina Tahija advised that the Mondo Stakeholder Group received funding for early intervention and prevention work around the drug Ice. Partners in the project include local police and the drug and alcohol team.

 

GB 2          Bennett Road Public School       

Kevin Cotter advised that there was an incident at Bennett Road Public School and asked if Council could carry out an assessment on traffic and parking as there are lots of bus bays and little room for drop offs. Kevin was advised to forward his request to the Local Traffic Committee.

 

GB 3          Thank you to Yvonne Perkins     

Yvonne Perkins is going on a period of extended leave. David Burns thanked Yvonne for her contributions to the Partnership over the past 16 years and highlighted her achievements across the roles she held with Council.

 

A Power Point Presentation was presented showcasing Yvonne’s projects, milestones and achievements.

 

 There being no further business the Chairperson declared the meeting closed the time being 4.10pm.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Penrith Community Safety Partnership meeting held on 2 December, 2015 be adopted.

 

 

 


Ordinary Meeting                                                                                             8 February 2016

 

REPORT AND RECOMMENDATIONS OF THE
 Access Committee MEETING

HELD ON 9 December, 2015

 

 

 

PRESENT

Councillor Jackie Greenow OAM (Chair), Councillor Tricia Hitchen, Michael Morris, David Currie, Carole Grayson, Emma Husar, Denise Heath.

 

IN ATTENDANCE

 

Joe Ibbitson – Community Programs Coordinator, Robyn Brookes – Disability Services Officer, Tracy Leahy – Acting Community and Cultural Development Manager, Hans Meijer – City Works Manager, Sonia Dalitz – Acting Social Planning Coordinator, Gavin Cherry – Principal Planner, Craig Squires - Acting Building Compliance Coordinator, Michael Jackson – Design and Projects Manager, Belinda Borg – Senior Environmental Planner, Hannah Gilvear – Trainee Environmental Planner, Adam Wilkinson – Engineering Services Manager (arrived 5.25pm).

 

GUESTS

 

Nigel Osmond – Transport NSW, Sarah Stephen – Transport NSW, Judith Field – Lend Lease, Andrew Sheldrick – Lend Lease, Fiona Morrison – Lend Lease.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Michelle Tormey for the period 30 October 2015 to 3 January 2016 inclusive.

 

APOLOGIES

Apologies were accepted from Erich Weller, Graham Howe, Councillor Marcus Cornish, Councillor Prue Car MP, Farah Madon.

 

Councillor Jackie Greenow OAM welcomed Craig Squires to the Access Committee meeting.  Craig Squires is Acting Building Compliance Coordinator since Colin Wood left Council.

 

CONFIRMATION OF MINUTES - Access Committee Meeting - 12 August 2015

The minutes of the Access Committee Meeting of 12 August 2015 were confirmed.

 

DECLARATIONS OF INTEREST

 

Nil.

 

DELIVERY PROGRAM REPORTS

 

Outcome 4 - We have safe, vibrant places

 

4        Penrith Station Upgrade                                                                                                   

 

Mark Broderick introduced Nigel Osmond, Project Manager, Transport NSW and Sarah Steven, Communication Manager, Transport NSW to the Committee.

 

Nigel Osmond gave a presentation of a final draft concept plan and project program for the upgrade of Penrith Station. 

 

Issues discussed by the Committee included:

 

·    Provision of escalators

·    Provision of a ramp in place of stairs

·    The lift would not be adequate for the number of people

·    Access to platform 3

·    Difficulty with a diagonal entrance to the station.

 

Adam Wilkinson arrived at the meeting at 5.25pm.

 

The Committee expressed concern and disappointment that the development would not be accessible.

 

Councillor Jackie Greenow OAM enquired if Council would see the station upgrade proposal again before it is finalised and Nigel Osmond replied that they would.

 

RECOMMENDED

That:

 

1.    The information contained in the report on Penrith Station Upgrade be received.

2.    Any specific issues raised by the Access Committee be forwarded to Transport for NSW by Council officers for consideration as part of Council’s submission on the Penrith Station Upgrade Project.

3.     Every effort be made to make the Penrith Station grand entrance fully accessible.

 

Councillor Jackie Greenow OAM thanked Nigel Osmond for the presentation.

 

Nigel Osmond, Sarah Stephen, and Mark Broderick left the meeting at 5.40pm.

 

3        Great Western Highway, St Marys - Proposed Seat in Memory of Mrs Ronda Hopkins

         

Adam Wilkinson spoke to the report regarding the proposed seat in memory of Mrs Ronda Hopkins.

 

It was advised that arrangements have been made for a memorial seat with associated staged tree planting and landscaping to be provided to the south east of the new bridge at South Creek.  A plaque in memory of Ronda Hopkins has been designed with words chosen by Brian Hopkins, Ronda’s husband, and Councillor Jackie Greenow OAM.  Adam Wilkinson acknowledged the hard work of Councillor Jackie Greenow OAM over the past 12 months.

 

Adam Wilkinson sought endorsement from the Access Committee to take the project forward.  The first week in March 2016 is proposed for the opening of the memorial.

 

 

 

RECOMMENDED

That:

 

1.       The information contained in the report on Great Western Highway, St Marys - Proposed Seat in Memory of Mrs Ronda Hopkins be received.

2.       The Access Committee commend Council for recognition of Mrs Ronda Hopkins’ contribution to the Access Committee and the community as a whole.

3.       The Access Committee support the dedication of the seat in memory of Ronda Hopkins.

 

Adam Wilkinson left the meeting at 5.55pm.

 

Outcome 6 - We're healthy and share strong community spirit

 

5        Jordan Springs Community Resource Hub                                                                   

 

Sonia Dalitz introduced the Jordan Springs Community Resource Hub report and the presenters from Lend Lease.

 

Andrew Sheldrick, Senior Project Manager at Lend Lease, presented information on the design of the Jordan Springs Community Hub. 

 

Issues discussed by the Committee included:

 

·    TGSIs

·    Colour to indicate change of spaces

·    Access from the street frontage

·    Reception area

·    Security

·    Provision of shade in play area

·    Adult size change facilities

·    Provision of extra female toilets.

 

RECOMMENDED

That the information contained in the report on Jordan Springs Community Resource Hub be received.

 

Judith Field and Andrew Sheldrick left the meeting at 6.10pm.

 

Outcome 2 - We plan for our future growth

 

1       Proposed Park and Landscape Embellishment Works within the Western Precinct and Central Precinct, St Marys ADI Site                                                                                

Gavin Cherry introduced Fiona Morrison, Landscape Manager from Lend Lease.

 

Fiona Morrison gave a presentation on the proposed park and landscape embellishment works within the Jordan Springs Western Precinct and Central Precinct.  These proposed parks are:

 

·    Melaleuca Park, Village 5 at Jordan Springs

·    Brick Kiln Park, Central Precinct

·    Edge Park, Central Precinct.

 

Issues discussed by the Committee included:

 

·    Seating

·    Water safety features

·    Signage.

 

The Committee held a supper break at 6.25pm and resumed the meeting at 6.30pm.

 

Councillor Jackie Greenow OAM thanked Fiona Morrison for her presentation.

 

RECOMMENDED

That:

 

1.    The information contained in the report on Proposed Park and Landscape Embellishment Works within the Western Precinct and Central Precinct, St Marys ADI Site be received.

2.    Any issues raised in response to the presentation be considered and addressed in the assessment of the current development application for Village 5, and addressed within future development applications pursued for Brick Kiln Park and Edge Park.

 

2        Development Applications referred to the Access Committee                                   

 

DA15/1366          Alterations and Additions to the toilet facility located within Penrith Cemetery, Kingswood

 

Gavin Cherry introduced the report regarding Penrith Cemetery and advised that it is proposed to demolish the current toilet and store on the site.  The new single storey amenities block would comprise an accessible toilet, unisex and ambulant facilities plus a storeroom.

 

Issues discussed by the Committee included:

 

·    Parking and access to the footpath

·    Consideration of provision of a ramp in place of stairs

·    Suggestion to replace one toilet with a ramp.

 

Gavin Cherry advised he would discuss with City Works the provision of an accessible ramp from the south rather than redirecting and losing one of the toilets.

 

RECOMMENDED

That the information contained in the report on Development Applications referred to the Access Committee be received.

 

 

GENERAL BUSINESS

 

GB 1          National Disability Scheme NDS State of the Disability Sector Report 2015    

Joe Ibbitson advised the Committee of the NDS State of the Disability Sector Report 2015 which provides information on the National Disability Insurance Scheme and is available on the website to download.

 

GB 2          Release of the NSW Disability Inclusion Action Planning Guidelines     

Joe Ibbitson advised of the release of the NSW Disability Inclusion Action Planning Guidelines.  A report will come to a future Access Committee meeting regarding the development of a new Disability Inclusion Action Plan.

 

GB 3          Accessibility Assessment for Residential Flat Buildings       

David Currie referred to an email sent to Access Committee members regarding accessibility assessment for residential flat buildings.  David Currie expressed concern about accessibility to buildings from street level.

 

Joe Ibbitson explained that the memo from Peter Wood regarding accessibility assessment for residential flat buildings related to a previous report to the Access Committee.

 

Craig Squires acknowledged that some buildings in Penrith were not accessible from the street or the carpark.

 

David Currie left the meeting at 7.00pm.

 

GB 4          Issues brought to the Access Committee    

Carole Grayson enquired if only new development applications come before the Access Committee or if other access issues such as footpaths, schools, and shopping centres could be looked at.

 

Hans Meijer advised to phone the City Works Department and any issues regarding footpaths could be dealt with. He advised that in the last 12 months many pram ramps had been installed and path upgrades, including near schools, carried out.

 

Councillor Jackie Greenow OAM advised to forward any issues to Hans Meijer, Craig Squires or Joe Ibbitson by email and not wait for an Access Committee meeting.

 

GB 5          Membership of the Access Committee         

Michael Morris advised that this would be his last term on the Access Committee.  He will finish the current term but not stand again.  Councillor Jackie Greenow OAM said she understood and wished Michael Morris good luck.

 

Councillor Jackie Greenow OAM wished everyone a Merry Christmas and said she would look forward to working together again next year.

 

 

There being no further business the Chairperson declared the meeting closed the time being 7.10pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 9 December, 2015 be adopted.

 

 

 


Ordinary Meeting                                                                                             8 February 2016

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 1 February, 2016

 

 

 

PRESENT

Her Worship the Mayor, Councillor Karen McKeown, Councillor Marcus Cornish, Mark Elliott – St Marys LAC, Matthew Shirvington – Penrith LAC, Steve Grady – Busways, James Suprain – Roads and Maritime Services, Wayne Mitchell (Chair) – Executive Manager Environment and City Development, Adam Wilkinson – Engineering Services Manager, David Drozd – Traffic Engineering Co-ordinator, Graham Green – Senior Traffic Engineer, Daniel Davidson, Senior Traffic Engineer, Ruth Byrnes – Senior Traffic Officer, Catherine Waerner – Road Safety Officer, Caitlin Bailey – Trainee Engineer, Bernie Meier – Signs and Line Marking Officer.

 

 APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 7 December 2015

The minutes of the Local Traffic Committee Meeting of 7 December 2015 were confirmed.

 

DECLARATIONS OF INTEREST

 Nil.

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        Kingswood Road, Orchard Hills  - Proposed Watts Profile Speed Humps               

RECOMMENDED

That:

1.    The information contained in the report on Kingswood Road, Orchard Hills  - Proposed Watts Profile Speed Humps be received.

2.    The installation of watts profile speed humps be approved in principle as shown in Appendix 1.

3.    Council’s Design Co‑ordinator be requested to prepare a design for the speed humps, with a further report submitted to the Local Traffic Committee for design plan finalisation and endorsement.

4.    Sgt Mark Elliott and the Principal of Orchard Hills Public School be advised of Council’s resolution.

 

2        Borrowdale Way and Sherringham Road, Cranebrook - Proposed Roundabout     

RECOMMENDED

That:

1.    The information contained in the report on Borrowdale Way and Sherringham Road, Cranebrook - Proposed Roundabout be received.

2.    A project be entered into Council’s Traffic Facilities Prioritisation Program for the design and construction of a roundabout at the intersection of Borrowdale Way and Sherringham Road, Cranebrook.

3.    When the project receives priority against other listed sites, Council’s Design Co-ordinator be requested to prepare a design for the facility, with a further report submitted to the Local Traffic Committee for design plan finalisation and endorsement.

4.    The resident be advised of Council’s resolution.

5.     The Hon Stuart Ayres MP, Member for Penrith, Councillor Ross Fowler, and Her Worship the Mayor, Councillor Karen McKeown, be advised of Council’s resolution.

6.     A review be conducted at the intersection of Laycock Street and Borrowdale Way, Cranebrook for a future roundabout.

 

3        Sherringham Road, McHenry Road and Pendock Road, Cranebrook - Provision of Pedestrian Facilities                                                                                                          

RECOMMENDED

That:

1.    The information contained in the report on Sherringham Road, McHenry Road and Pendock Road, Cranebrook - Provision of Pedestrian Facilities be received

2.    A project be entered into Council’s Traffic Facilities Prioritisation Program for the design and construction of the proposed pedestrian facilities on Sherringham Road, McHenry Road and Pendock Road, Cranebrook.

3.    When the project receives priority against other listed sites or as possible Neighbourhood Renewal funding becomes available, Council’s Design Co-ordinator be requested to prepare a design for the facilities, with a further report submitted to the Local Traffic Committee for design plan finalisation and endorsement.

 

4        Nepean Street, Emu Plains - Review of Pedestrian Refuge                                         

RECOMMENDED

That:

1.    The information contained in the report on Nepean Street, Emu Plains - Review of Pedestrian Refuge be received

2.    Raised reflective pavement markers (RRPMs) be placed around the refuge and median every 12m as marked in red on the attached plan.  

3.    Councillor Marcus Cornish be advised of Council’s resolution.

 


 

 

5        Nepean Street, Emu Plains: Proposed Pedestrian Refuge and Footpath                  

RECOMMENDED

That:

1.    The information contained in the report on Nepean Street, Emu Plains: Proposed Pedestrian Refuge and Footpath be received

2.    A project be entered into Council’s Traffic Facilities Prioritisation Program for the design and construction of a pedestrian refuge.

 

3.    When the project receives priority against other listed sites, Council’s Design Co-ordinator be requested to prepare a design for the facility, with a further report submitted to the Local Traffic Committee for design plan finalisation and endorsement.

 

4.    18m of footpath be installed on the southern side of Nepean Street, southwest of Hunter Street, together with pram ramps on both sides of Nepean Street and one pram ramp on the southwest side of Hunter Street.  The pram ramp on the southern corner of Nepean Street at Cary Street is to be removed. Council’s City Works be requested to place this task on its prioritisation list. 

 

5.    If the footpath works have not been completed when the pedestrian refuge is prioritised for construction, the paving changes are to take place as part of the pedestrian refuge works.

 

6.    The resident be advised of Council’s resolution.

 

7.     Investigations be undertaken for ‘Give Way’ treatments at the intersections of Gwandalan Street with Nepean Street, and Forbes Street with Nepean Street, Emu Plains.

 

8.     Investigate the option of installing a footpath on the southern side of Hunter Street, from Nepean Street through to River Road, Emu Plains.

 

6        Forbes Street and Russell Street, Emu Plains - Review of Median Island Stop Treatments                                                                                                                         

RECOMMENDED

That:

1.    The information contained in the report on Forbes Street and Russell Street, Emu Plains - Review of Median Island Stop Treatments be received.

2.    Line marking and raised reflective pavement markers (RRPMs) be provided on approach to the median islands.

3.    Councillor Marcus Cornish be advised of Council’s resolution.

4.     Investigate the option of widening the south-east kerb return at the Russell Street and Forbes Street intersection.

 


 

 

7        Glossop Street, Adelaide Street and Brisbane Street, St Marys - Proposed Stop Sign Treatment                                                                                                                  

RECOMMENDED

That:

1.    The information contained in the report on Glossop Street, Adelaide Street and Brisbane Street, St Marys - Proposed Stop Sign Treatment be received

2.    A ‘Stop’ sign, associated hold lines, and 10m double barrier centre line marking be provided on Adelaide Street at Glossop Street, St Marys, as per Appendix 1.

3.    A ‘Stop’ sign and associated hold lines be provided on Brisbane Street at Glossop Street, St Marys, as per Appendix 2.

4.    The residents directly adjacent to the intersections and the resident that reported the matter be advised of Council’s resolution.

 

8        William Street at Victoria Street, Werrington - Proposed "Give Way" and Double Centreline Markings                                                                                                          

RECOMMENDED

That:

1.    The information contained in the report on William Street at Victoria Street, Werrington - Proposed "Give Way" and Double Centreline Markings be received.

2.    A ‘Give Way’ sign and holding line and 10 metres of double barrier line marking be installed on William Street at the intersection with Victoria Street, Werrington, as shown on Appendix 1.

3.    That the resident be informed.

 

9        Eton Road, Cambridge Park - Proposed Centre Line and Edge Line Marking         

RECOMMENDED

That:

1.    The information contained in the report on Eton Road, Cambridge Park - Proposed Centre Line and Edge Line Marking be received

2.    Separation centre line marking be installed for the length of Eton Road, Cambridge Park, as shown in Appendices 1, 2 and 3.

3.    Edge line marking be provided for the length of Eton Road, Cambridge Park, to provide a 2.5m parking shoulder, as shown in Appendices 1, 2 and 3.

4.    The resident who reported the matter be advised of Council’s resolution.

 


 

 

10      French Street, Werrington - Endorsement of Signage and Line Marking Plan         

RECOMMENDED

That:

1.    The information contained in the report on French Street, Werrington - Endorsement of Signage and Line Marking Plan be received

2.    The signage and line marking plan prepared by S & G Consultants for French Street, Werrington (Plan No. C43, Issue 10, dated 7 January 2016) be endorsed for construction (as shown in Appendix 1).

3.    All associated signage and line marking be installed in accordance with Australian Standards.

4.    All costs associated with the installation of the signage and line marking be funded by the applicant.

5.    S & G Consulting be advised of Council’s resolution.

 

11      Jordan Springs, Stage 13 - Endorsement of Signage and Line Marking Plan          

RECOMMENDED

That:

1.    The information contained in the report on Jordan Springs, Stage 13 - Endorsement of Signage and Line Marking Plan be received.

2.    The signage and line marking plan prepared by J. Wyndham Prince for Jordan Springs, Village 13 (Plan No. 9892/CC17, Issue A, dated 30 November 2015) be endorsed for construction (as shown in Appendix 1).

3.    All associated signage and line marking be installed in accordance with Australian Standards.

4.    All costs associated with the installation of the signage and line marking be funded by the applicant.

5.    J. Wyndham Prince be advised of Council’s resolution.

 

12      Lethbridge Street, Penrith - Proposed 4 Hour Parking Restrictions                          

RECOMMENDED

That:

1.    The information contained in the report on Lethbridge Street, Penrith - Proposed 4 Hour Parking Restrictions be received.

2.    4 Hour parking restrictions 8:30am – 6pm Monday to Friday and; 8:30am – 12:30pm Saturday be introduced along the northern side of Lethbridge Street, Penrith; immediately east of the Bus Zone adjacent to property 127, through to Evan Street.

3.    Councillor Ross Fowler OAM be advised of Council’s resolution.

4.    The resident who made a submission and all properties adjoining this section of Lethbridge Street be advised of Council’s resolution.

 

13      Cullen Avenue, Jordan Springs - Proposed Changes to "No Stopping" Zones       

RECOMMENDED

That:

1.    The information contained in the report on Cullen Avenue, Jordan Springs - Proposed Changes to "No Stopping" Zones be received

2.    The ‘No Stopping’ zone sign on the northern side of Cullen Avenue east of the signalised intersection at Lakeside Parade be moved from the existing 10 metres from the holding line to a position 62 metres east of the holding line as shown in Appendix 1.

3.    The ‘No Stopping’ zone sign on the southern side of Cullen Avenue east of the signalised intersection at Lakeside Parade be moved from the existing 10 metres from the holding line to a position 43 metres east of the holding line as shown in Appendix 1.

4.    The resident who contacted Council about this matter be informed.

5.    The Director of Little Zac’s Academy and the affected owners on the southern side of Cullen Avenue be informed of the proposed changes. 

 

14      Ridgetop Drive, Glenmore Park - Proposed "No Parking" Restrictions Fronting Special Purpose School                                                                                                   

RECOMMENDED

That:

1.    The information contained in the report on Ridgetop Drive, Glenmore Park - Proposed "No Parking" Restrictions Fronting Special Purpose School be received.

2.    Prior to installation of the signage, consultation will be undertaken with adjoining residents, along the western side of this section of Ridgetop Drive.

3.    Subject to no substantial objections, “No Parking” restrictions be installed on the eastern side of Ridgetop Drive, Glenmore Park, as shown in Appendix 1.

4.    All associated signage shall be installed in accordance with Australian Standards.

5.    All costs associated with the installation of the signage shall be funded by the applicant.

6.    Richard Crookes Constructions be advised of Council’s resolution.

 

15      De Vilnits Parade, Penrith - Proposed 'No Parking' Restrictions                               

RECOMMENDED

That:

1.    The information contained in the report on De Vilnits Parade, Penrith - Proposed 'No Parking' Restrictions be received.

2.    Consultation be undertaken with affected residents and any substantial objections be referred back to Local Traffic Committee for consideration.

3.    Subject to no substantial objections, part-time “No Parking (5pm Mon – 5pm Tues) be installed on the western side of De Vilnits Parade, Penrith, as shown on Appendix 1.

4.    Council’s Waste Services section be advised of Council’s resolution.

 

16      Omeo Street, St Clair - Proposed Parking Restrictions                                               

RECOMMENDED

That:

1.    The information contained in the report on Omeo Street, St Clair - Proposed Parking Restrictions be received.

2.    Consultation be undertaken with affected residents regarding the proposal to install parking restrictions within the turning head at the southern end of Omeo Street, St Clair, and any substantial objections be referred back to the Local Traffic Committee for consideration. 

3.    Subject to no substantial objections, part-time “No Parking (5pm Thurs – 5pm Fri) be installed in the turning bay, at the southern end of Omeo Street, St Clair as shown on Appendix 1.

4.    Council’s Waste Services section be advised of Council’s resolution.

 

17      Quarry Road, Erskine Park - Proposed "No Parking" Restrictions                            

RECOMMENDED

That:

1.    The information contained in the report on Quarry Road, Erskine Park - Proposed "No Parking" Restrictions be received.

2.    Consultation be undertaken with affected businesses and property owners.

3.    Subject to no substantial objections being received, approximately 50m of ‘No Parking’ restrictions be installed on the western side of Quarry Road, Erskine Park, as shown in Appendix 1.

4.    The business owner and Council Rangers be advised of Council’s resolution.

 

18      Union Lane, Penrith - Proposed Signage Amendments                                              

RECOMMENDED

That:

1.    The information contained in the report on Union Lane, Penrith - Proposed Signage Amendments be received.

2.    Consultation be undertaken with the Penrith Chamber of Commerce and the Penrith CBD Corporation.

3.    Subject to no substantial objections, the proposed changes to regulatory signage listed in Table 2 of the report be implemented.

 

 

19      Cadda Ridge Drive and O'Connell Lane, Caddens - Proposed 'Bus Stop' Locations                                                                                                                                             

RECOMMENDED

That:

1.    The information contained in the report on Cadda Ridge Drive and O'Connell Lane, Caddens - Proposed 'Bus Stop' Locations be received.

2.    Consultation be undertaken by Busways with any affected properties.

3.    Subject to no substantial objections being received Bus Stop signage is be installed by Busways along O’Connell Lane and Cadda Ridge Drive as shown in Appendix 1 and Appendix 2.

4.    Any substantial objections are to be referred back to the Local Traffic Committee for consideration.

5.    The Hon Stuart Ayres MP, Member for Penrith, be advised of Council’s resolution.

 

20      Manning Street, Kingswood - Proposed Bus Zones                                                    

RECOMMENDED

That:

1.    The information contained in the report on Manning Street, Kingswood - Proposed Bus Zones be received.

2.    The existing bus stop on the western side of Manning Street, Kingswood be signposted and formalised as a 28m long “Bus Zone” as per Appendix 1.

3.    The existing bus stop on the eastern side of Manning Street, Kingswood be signposted and formalised as a 25m long “Bus Zone” as per Appendix 1.

4.    Busways and ARV Villages, Newmarch House be advised of Council’s resolution.

 

21      Penrith CBD Festival and Street Parade - Saturday 19 March, 2016                          

RECOMMENDED

That:

1.    The information contained in the report on Penrith CBD Festival and Street Parade - Saturday 19 March, 2016 be received

2.    The Traffic Management Plan for the part Class 2 and part Class 4 event pursuant to Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events” for the Penrith CBD Festival on Saturday, 19 March, 2016 be endorsed, subject to the following requirements:

(a)       Approval be given for the temporary closure of:

·        High Street, between Castlereagh and Henry Streets;

·        Station Street, between Henry Street and Union Road;

·        Woodriff Street, between High and Tindale Streets;

·        Riley Street, between High and Henry Streets;

·         Union Lane, between Station and Woodriff Streets; and

·         Union Lane car park, behind Tattersalls Hotel to the ramp

                    on Saturday 19 March 2016, from 3:00am to 9:00pm for the duration of the event.

                             (b)     Approval be given for the temporary closure of:

·        High Street, between Castlereagh and Lawson Streets;

·        Castlereagh Street, between High and Tindale Streets;

·        Union Road, for eastbound traffic between Station Street and entry to Union Road car park;

·        The Broadway, between Station Street and Judges Park car park on Saturday 19 March 2016, from 12:30pm to 1:15pm for the duration of the Parade event.

(c)       The Parade event be run under the direct supervision of NSW Police.

(d)       A Transport Management Plan, including a Risk Management Plan, be lodged by the event applicant with the Roads and Maritime Services for approval, prior to the event.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

(e)       The event applicant obtain separate approval from NSW Police and submit a Schedule 1 Form under the Summary Offences Act to the NSW Police prior to the event.  A copy of the NSW Police approval must be submitted to Council prior to the event.

(f)        The event applicant submit to Council a copy of Public Liability Insurance (usually a certificate of currency) of a minimum of $10 million, prior to the event.  In addition, the event applicant indemnify Council, in writing, against all claims for damage and injury which may result from the proposed event.

(g)       A detailed Traffic Control Plan be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event.  The Traffic Control Plan shall detail how a minimum of a 4.0m emergency lane is maintained during the event.

(h)       The event applicant arrange to place barricades and provide Traffic Controllers where required by the approved Transport Management Plan.  Where the Traffic Management Plan and Traffic Control Plan indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

(i)        The event applicant provide advice to Council prior to the event that the event fully complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

(j)        The event applicant advertise the proposed temporary road closures in local newspapers a minimum of two weeks prior to the event, and provide Variable Message Signs (VMS) in appropriate locations a minimum of one week prior to the event, with the locations of the VMS submitted to Council for endorsement prior to their erection.  VMS should be located in accordance with the Roads and Maritime Services Technical Direction TDT2010/07.

(k)       The event applicant deliver an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the event.  Any concerns or requirements must be resolved by the applicant or referred back to Council for consideration.

(l)        Signposting advising the date and time of all closures be provided by the event organiser two weeks prior to the event (the applicant to liaise with the Roads and Maritime Services regarding size of sign and text height).

(m)      The event organiser notify the Ambulance Service of NSW, Fire Brigades (NSW Fire Brigade and Rural Fire Service) and State Emergency Services of the proposed event and submit a copy of the advice to Council prior to the event.

(n)       The event applicant notify private bus companies of the proposed event and submit a copy of the advice to Council prior to the event.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

(o)       Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Transport Management Plan, a further report will be required to be submitted to the next available meeting of the Local Traffic Committee.

(p)       The event applicant ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

(q)       The event applicant ensure that competitors obey road rules and Police directions during the event.

3.      Penrith CBD Corporation be advised of Council’s resolution.

 

22      "Head of the River" Regatta, Saturday, 12 March, 2016 - Sydney International Regatta Centre                                                                                                                   

RECOMMENDED

That:

1.    The information contained in the report on "Head of the River" Regatta, Saturday, 12 March, 2016 - Sydney International Regatta Centre be received.

2.    The Traffic Management Plan  for the Class 2 event pursuant to Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events” for the “AAGPS Head of the River” on Saturday 12 March, 2016 be endorsed, subject to the following requirements:

(a)       A Traffic Management Plan, including a Risk Management Plan, be              lodged by the event applicant with the Roads and Maritime Services                  for concurrence prior to the event.  A copy of the Roads and Maritime           Services’ concurrence must be submitted to Council prior to the                      event.

(b)       The event applicant submit to Council a copy of Public Liability               Insurance (usually a Certificate of Currency) of minimum $10 million,            prior to the event.  In addition, the event applicant indemnify Council               in writing against all claims for damage and injury which may result            from the proposed event.

(c)       A detailed Traffic Control Plan be prepared by a qualified and                 certified professional and submitted to Council, the Roads and                        Maritime Services and NSW Police prior to the event should traffic              management arrangements be put in place.

(d)       The event applicant arrange to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the endorsed Traffic Management Plan.  Where the Traffic Management and Traffic Control Plans indicate, Traffic Controllers are to be used.  All Traffic Controllers must have current Roads and Maritime Services certification.

 (e)      The event organiser notify ambulance and fire brigade (NSW Fire Brigade and Rural Fire Services) and the State Emergency Services of the proposed event and submit a copy of the notification to Council prior to the event.

(f)        The event applicant provide advice to Council prior to the event that the event complies with the NSW Occupational Health and Safety Act 2000 and the NSW Occupational Health and Safety Regulations 2001

(g)       The event applicant notify private bus companies of the proposed event and submit a copy of the notification to Council prior to the event.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

(h)       The event applicant ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

(i)         Where provided, variable message sign boards be located in accordance with the Roads and Maritime Services Technical Direction TDT2010/07.

3.       The applicant be advised of Council’s resolution.

 

23      Cancer Council "Relay for Life" - Saturday 2 and Sunday 3 April, 2016                    

RECOMMENDED

That:

1.    The information contained in the report on Cancer Council "Relay for Life" - Saturday 2 and Sunday 3 April, 2016  be received.

2.    The Traffic Management Plan for 2016 Cancer Council Penrith “Relay for Life” to be held from 2-3 April, 2016 at Penrith Paceway, Ransley Street, Penrith be endorsed, subject to the following relevant conditions of a Class 3 Event:

 

(a)   The event applicant submits to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million.  In addition, the event applicant is to indemnify Council in writing against all claims for damage and injury which may result from the proposed event.

 

(b)   Where Traffic Controllers are to be used, all Traffic Controllers have current Roads and Maritime Services certification.

(c)   The event applicant delivers an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the event.  Any concerns or requirements must be resolved by the applicant or referred back to Council for consideration.

(d)   The event applicant notifies private bus companies of the proposed event and submits a copy of this notification to Council prior to the event.

(e)  The event organiser notifies NSW Police, Ambulance Service of NSW, Fire & Rescue NSW, NSW Rural Fire Service, and NSW State Emergency Service of the proposed event and submits a copy of this notification to Council prior to the event.

3.    The applicant be advised of Council’s resolution.

 

Her Worship the Mayor, Councillor Karen McKeown left the meeting, the time being 10:51 am.

 

24      Monaro Car Club NSW, 2016 Monaro Nationals - 14-17 October, 2016                     

RECOMMENDED

That:

1.    The information contained in the report on Monaro Car Club NSW, 2016 Monaro Nationals - 14-17 October, 2016  be received.

2.    The approval dated 27 May, 2015 for the 2016 Monaro Car Club “Show ‘n Shine” event be modified as follows:

The Traffic Management Plan for the Class 3 Special Event pursuant to Roads and maritime Services “Guidelines for Traffic and Transport Management for Special Events” for the “2016 Monaro Nationals” on Friday 14 to Monday 17 October, 2016 be endorsed, subject to the following conditions:

(a)  The event applicant submits to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million.  In addition, the event applicant is to indemnify Council in writing against all claims for damage and injury which may result from the proposed event.

 

(b)  Where Traffic Controllers are to be used, all Traffic Controllers have current Roads and Maritime Services certification.

(c)  The event applicant delivers an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the event.  Any concerns or requirements must be resolved by the applicant or referred back to Council for consideration.  Should a matter not be able to be resolved, the event may be postponed.

(d)  The event applicant notifies private bus companies of the proposed event and submits a copy of this notification to Council prior to the event.

(e)  The event organiser notifies NSW Police, Ambulance Service of NSW, Fire & Rescue NSW, NSW Rural Fire Service, and NSW State Emergency Service of the proposed event and submits a copy of this notification to Council prior to the event.

                   3.       The applicant be advised of Council’s resolution.

 

25      Hire of Radar Speed Display Trailer for Speeding Prevention - Progress Update   

RECOMMENDED

That:

1.   The information contained in the report on Hire of Radar Speed Display Trailer for Speeding Prevention - Progress Update be received.

2.   It be noted that the trial of the Radar Speed Display Trailer has been successful and will continue to operate.

 

26      Radar Speed Message Trailer - February 2016 Locations                                           

RECOMMENDED

That:

1.    The information contained in the report on Radar Speed Message Trailer - February 2016 Locations be received.

2.    The locations of the Radar Speed Message Trailer for February and early March 2016 be noted.

 

 

GENERAL  BUSINESS

 

GB 1          Glenmore Parkway, Glenmore Park – Design Plan (AG147) for                Blister Islands

The purpose of this report is to table the design plan for blister islands at Glenmore Park High School. The report recommends that the design AG147 be noted.

 

The Local Traffic Committee (LTC), at its meeting of 7 April 2015, considered a report on “Glenmore Parkway, Glenmore Park - Proposed Kerbside Blisters & "No Stopping" Restrictions at Glenmore Park High School.  Council, at its Ordinary Meeting of 27 April 2015, resolved on the recommendation of the Committee, that:

 

1.    “The information contained in the report on Glenmore Parkway, Glenmore Park - Proposed Kerbside Blisters & "No Stopping" Restrictions at Glenmore Park High School be received.

2.    “No Stopping” restrictions be extended to 13.0m west of the sporting field car park exit driveway, adjacent to the existing pedestrian refuge at Glenmore Park High School, on Glenmore Parkway, Glenmore Park.

3.    The project for constructing kerbside blister islands on approaches to the existing pedestrian refuge facility, fronting Glenmore Park High School (as shown in Annexure 1) be entered into Council’s Traffic Facilities Prioritisation Process.  When the project receives priority against other listed sites, Council’s Design Co‑ordinator be requested to prepare a design for the facility, with a further report submitted to the Local Traffic Committee for design plan finalisation and endorsement.

4.    The Principal of Glenmore Park High School, the resident and Mrs Tanya Davies MP Member for Mulgoa be advised of Council’s resolution.”

 

The project subsequently received priority against other listed sites and Council’s Design Section has now provided detailed Design Plan AG147. In order to facilitate construction over the Christmas School Holiday period, and due to the break in LTC meetings, an email was sent to LTC voting members via email on 22 December 2015 for endorsement ahead of the February 2016 LTC meeting.

 

Concurrence was received from 3 of the 4 voting members (Police, RMS and 1 Councillor), and no objections were received. Construction has gone ahead as scheduled and Design Plan AG147 is tabled for the Committee’s (and for Council’s) information.

 

RECOMMENDED

That Council’s Design Plan AG147, finalised and endorsed for construction by LTC voting members via email on 22 December 2015, be noted.

 

GB 2          Phasing of the traffic signals at the intersection of the Great Western Highway and Werrington Road, Werrington

Councillor Marcus Cornish raised concerns regarding the phasing of the traffic signals at the intersection of the Great Western Highway and Werrington Road, Werrington. Councillor Marcus Cornish advised the Committee that vehicles heading west and turning right onto Werrington Road are experiencing lengthy wait times, particularly in the afternoon/evening peak. Councillor Marcus Cornish requested a review be undertaken of the phasing at the traffic lights.

RECOMMENDED

That Council request the Roads and Maritime Services to undertake a review of the phasing of the traffic lights at this intersection.

 

GB 3          Temporary Closure of intersection of Gipps Street and         Sunflower Drive, Claremont Meadows 

Steve Grady from Busways advised the Committee that the intersection of Gipps Street and Sunflower Drive, Claremont Meadows, will be closed from 17 February 2016 for a period of 4 to 6 weeks for roadworks associated with the Werrington Arterial project. Bus services affected by this closure are 778 and 770, which will be diverted onto Myrtle Road.

Burtons Constructions, in consultation with Busways, are preparing letters to residents which will be delivered to properties in the coming days.

RECOMMENDED

That the information be noted.

 

GB 4          Welcome to Jasmin Toro - Traffic Administration Officer     

Jasmin Toro, Traffic Administration Officer, was welcomed to the Local Traffic Committee by the Traffic Engineering Coordinator, David Drozd.

RECOMMENDED

That the information be noted.

 

 

 

 

 

GB 5          Damage to metal barriers located at the culvert on Littlefields Road, Mulgoa, at the intersection of Roxys Way

Adam Wilkinson advised the Committee that Councillor Tricia Hitchen (representative of the Member for Penrith) has highlighted the need for repairs to the metal barriers located at the culvert on Littlefields Road, Mulgoa, at the intersection of Roxys Way. The barriers are damaged following a possible accident at this intersection.

RECOMMENDED

          That the matter be referred to the City Works Manager for investigation and repairs as required.

 

 

There being no further business the Chairperson declared the meeting closed the time being 11:08am.

 

 

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 1 February, 2016 be adopted.

 

 

  


DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

 

Outcome 2 - We plan for our future growth

 

1        Development Application 14/1208 Subdivision of one (1) allotment into five (5) allotments for the future regional park, central precinct and residue lots at (No.1208-1274) The Northern Road, Llandilo    Applicant: Maryland Development Company Pty Ltd;  Owner: ~St Marys Land Ltd

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.                                                                  1

 

2        Proposed Easement for Rising Main within Mulgoa Park, Lots 1, 2, 3 and 4 DP 2721 and Lots 3, 4, 5, 6 and 7 DP 2121 Mulgoa Road, Mulgoa                                                        5

 

 

Outcome 4 - We have safe, vibrant places

 

3        Urban Development Institute of Australia National Congress 2016                                 15

 

4        Tender Reference RFT 15/16-11 Public Domain Cleaning Services                             17

 

5        20 Million Trees Grant Acceptance                                                                                  24

 

6        Naming of Park on Lord Sheffield Circuit, Penrith                                                          27

 

7        2014/2015 Annual Report - Hawkesbury River County Council                                     29

 

 

Outcome 7 - We have confidence in our Council

 

8        2016 Australian Local Government Women's Association NSW Annual State Conference                                                                                                                                             39

 

9        Penrith City Community Panel                                                                                         41

 

10      Special Rate Variation Proposal - Planning for the Future                                              46

 

11      Summary of Investments and Banking for the period 1 December 2015 to 31 December 2015                                                                                                                                  57

 

 

 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 2 - We plan for our future growth

 

Item                                                                                                                                                Page

 

1        Development Application 14/1208 Subdivision of one (1) allotment into five (5) allotments for the future regional park, central precinct and residue lots at (No.1208-1274) The Northern Road, Llandilo  Applicant: Maryland Development Company Pty Ltd;  Owner: ~St Marys Land Ltd

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.                                                                  1

 

2        Proposed Easement for Rising Main within Mulgoa Park, Lots 1, 2, 3 and 4 DP 2721 and Lots 3, 4, 5, 6 and 7 DP 2121 Mulgoa Road, Mulgoa                                                        5

 

 

 

 



Ordinary Meeting                                                                                             8 February 2016

 

 

 

1

Development Application 14/1208 Subdivision of one (1) allotment into five (5) allotments for the future regional park, central precinct and residue lots at (No.1208-1274) The Northern Road, Llandilo  Applicant:  Maryland Development Company Pty Ltd;  Owner:  St Marys Land Ltd   

 

Compiled by:               Jane Hetherington, Environmental Planner

Authorised by:            Peter Wood, Acting Development and Environmental Health Manager  

 

Outcome

We plan for our future growth

Strategy

Facilitate quality development that encourages a range of housing types, employment, recreation and lifestyle opportunities

Service Activity

Delivery timely assessment, regulation and certification of development and building work in accordance with statutory requirements

     

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

 

Executive Summary

Development Application DA14/1429 was lodged with Council on 12 November 2014 for the subdivision of Lot 1149525 (St Marys ADI Site) into five (5) allotments. The allotments are proposed to enable dedication of land for the regional park, creation of the Central Precinct development and other residue allotments.

Council resolved to defer the matter on 23 February 2015 pending determination of DA14/1228 for Bulk Earthworks in the Central Precinct which was approved by the Sydney West Joint Regional Planning Panel on 20 August 2015.  This application is now recommended for approval subject to conditions.

Background

An assessment report recommending approval of the development application was considered by Council on 23 February 2015 where it was resolved that the matter be deferred until a determination was made on a separate development application being DA14/1228 for proposed Bulk Earth Works, Interim Stormwater Infrastructure, Landscaping, Tree Removal and Environmental Management Works at Nos. 1208-12747 The Northern Road, Llandilo.

 

DA14/1228 was approved by the Sydney West Joint Regional Planning Panel on 20 August 2015. Under this application the following works within the Central Precinct of the St Marys ADI site were approved:

 

·    Importation of approximately 2,000,000m³ of clean inert fill and utilisation of existing 300,000m³ of fill from an existing stockpile situated to the northern part of the site;

·    Compaction of the imported and existing fill to a finished level above the 1:100 year flood level to facilitate future development of the Central Precinct;

·    Construction of associated preliminary interim stormwater engineering works including eight (8) detention basins and re-alignment of an existing riparian corridor; and

·    Associated tree/vegetation removal.

 

As a result of this determination and in accordance with the resolution of Council on 23 February 2015, the application for subdivision is reported back to Council for determination.

The Proposal

The proposal seeks approval for the subdivision of Lot 1037 DP 1149525 to create 5 lots with the following areas (Refer to Attachment 1: Plan of Subdivision):

 

Proposed Subdivision Lot

Size (Ha)

Lot 1

 

284.2

Lot 2

 

149.2

Lot 3 (Residue)

 

302.4

Lot 4 (Residue)

 

11.46

Lot 5 (Residue)

 

2.559

 

Proposed Lots 1 and 2 facilitate the dedication of Regional Park to National Parks and Wildlife Services (NPWS) ahead of the completion of works at the Central Precinct and Jordan Springs. The two lots are separated by an access road between the Central Precinct and Jordan Springs, which is retained within proposed Lot 3.

 

Proposed Lot 3 facilitates the future development of the Central Precinct. It comprises all the proposed development lands of the Central Precinct, the future eastern Regional Open Space, all undeveloped lands zoned drainage, the east-west link road between Jordan Springs and the Central Precinct, a 10m wide buffer (temporary) corridor along the site’s southern boundary and some lands zoned Regional Park for additional future dedication to NPWS at the completion of urban development works.

 

The area zoned Regional Park which is contained within proposed Lot 3 and is to be retained by Lend Lease in the short term, is not to be dedicated as yet due to required activation works in the Central Visitor Area of the Wianamatta Regional Park. The works include the construction of walking and cycling pathways, seating areas and signage and is to be completed by Lend Lease prior to handing over this area to NPWS. A plan of the Central Visitor Area retained within Proposed Lot 3 is outlined in Attachment 7.    

 

Proposed Lots 4 and 5 are residue lots to facilitate investigation into the feasibility of potential alternative drainage options to the large drainage basins located in the middle of the Regional Park. However, it is acknowledged that if the benefits are confirmed, the necessary approvals would need to be granted and a formal amendment of the Sydney Regional Environmental Plan No. 30 – St Marys (SREP 30) pursued.

 

The proposal is for a paper subdivision with no physical works proposed. The proposed plan represents the initial dedication of land as Regional Park with further land to be dedicated.

 

The proposal does not fetter the delivery of fencing within and around the regional park as outlined within the Wianamatta Regional Park Master Plan which was prepared for the National Parks and Wildlife Service dated March 2013.

 

Conclusion

As outlined within the previous assessment report (Attachment 1), the proposed subdivision is in accordance with the relevant provisions of SREP 30 and Western and Central Precinct Plans pertaining to the land.

 

The concerns raised by the previous submitter were acknowledged and addressed within the preceding assessment report, however on balance, the proposed development is still considered to be satisfactory and the grounds of objection are not sufficient to justify refusal of the application.

 

The proposed development has been assessed against the relevant heads of consideration contained in Section 79C of the Environmental Planning and Assessment Act 1979 and been found to be satisfactory. The site is suitable for the new allotment configuration proposed for regional parkland and the proposal is in public interest. The proposal is therefore worthy of Council’s support.    

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Development Application 14/1208 Subdivision of one (1) allotment into five (5) allotments for the future regional park, central precinct and residue lots at (No.1208-1274) The Northern Road, Llandilo be received.

2.    Development Application No. 14/1429 for Subdivision of One (1) Allotment into Five (5) Allotments for the Future Regional Park, Central Precinct and Residue Lots at Lot 1037 DP 1149525 Residue 1208-1274 The Northern Road Llandilo be approved subject to the following conditions:

       Standard Conditions:

2.1       A001           Approved Plans

            M008          Linen Plan

            Q008          Subdivision Certificate

            K101           Works at no cost to Council

            K514           Subdivision Compliance Documentation

Special Conditions

            K Special    The applicant is to grant drainage easements in favour of                        Penrith City Council over the existing and proposed                                         drainage infrastructure that services Villages 3C1, 3C2                                  and 3C3. The granting of the drainage easements is on                               the basis that no claim for compensation will be made                                       and that the applicant will meet all associated survey and                                  legal costs.

            K special    The applicant is to grant an easement over the proposed                         rising main serving Village 6 in accordance with the                                         requirements of Sydney Water. The granting of the                                               easement is on the basis that no claim for compensation                                      will be made and that the applicant will meet all                                        associated survey and legal costs. 

3.    Those making submissions be advised of Council’s decision.

 

 

 

ATTACHMENTS/APPENDICES

1.  

23 February 2015 Ordinary Meeting Report

8 Pages

Attachments Included

2.  

Locality Map

1 Page

Attachments Included

3.  

Precinct Plan

1 Page

Attachments Included

4.  

Plan of Subdivision

1 Page

Attachments Included

5.  

Location of Buffer Corridors

1 Page

Attachments Included

6.  

Written Advice from OEH supporting application

1 Page

Attachments Included

7.  

Central Visitor Area Plan

1 Page

Attachments Included

  


Ordinary Meeting                                                                                             8 February 2016

 

 

 

2

Proposed Easement for Rising Main within Mulgoa Park, Lots 1, 2, 3 and 4 DP 2721 and Lots 3, 4, 5, 6 and 7 DP 2121 Mulgoa Road, Mulgoa   

 

Compiled by:               Gavin Cherry, Principal Planner North

Authorised by:            Peter Wood, Acting Development and Environmental Health Manager  

 

Outcome

We plan for our future growth

Strategy

Facilitate quality development that encourages a range of housing types, employment, recreation and lifestyle opportunities

Service Activity

Facilitate quality development that contributes to a growing regional City

      

 

Executive Summary

A request for endorsement of a proposed easement was lodged with Council for the creation of a 1.0m wide easement over a rising main (sewer line) which has been constructed through Mulgoa Park, Lots 1, 2, 3 and 4 DP 2721 and Lots 3, 4, 5, 6 and 7 DP 2121 Mulgoa Road, Mulgoa.

 

The construction of the rising main was a requirement of Sydney Water to enable issue of a Section 73 Certificate for works approved under Development Consent No. 07/1627. The construction and location of the required rising main has been agreed to in discussion with Council’s Parks and Reserves Department.

 

This report seeks endorsement from Council for the proposed easement and seeks agreement to affix the common seal on all necessary paperwork to effect easement registration.

 

Background

 

Development Application No. DA07/1627 was lodged with Council on 19 December 2007 for the St Thomas Church site at Mulgoa.  It proposed the demolition of an existing rectory, church hall and toilets under a proposed Master Plan for the construction of a primary school (educational establishment) comprising six (6) stages, with Stage 1 and associated car parking and road works pursued as part of this application.

 

The development application was refused by Council on 23 June 2008 on the grounds of site suitability, amenity impacts and heritage significance and an appeal was lodged with the NSW Land and Environment Court. The appeal was eventually upheld with development consent being issued by the NSW Land and Environment Court on 9 July 2010.

 

As a result of this determination, a Section 73 Certificate was required to be obtained from Sydney Water verifying that suitable services and infrastructure is available to the development. This was outlined within Condition No. 58 of the issued consent.

 

Assessment

 

To satisfy Sydney Water requirements and enable issue of a Section 73 Certificate, a sewer line was required to be constructed through Council owned property being Mulgoa Park. A   suitable location for the sewer line was ascertained and agreed in consultation with Council’s Parks and Assets Department and construction of the rising main was completed on 21 May 2015. The location of the works was specifically recommended by Council Officers to prevent the need to construct within the road shoulder of Mulgoa Road, as construction works in the road shoulder would adversely affect traffic. The selected location also enabled the retention of existing trees. As a result the sewer line extends within the park and the works have been completed to the satisfaction of Council’s Parks and Reserves Department.

 

Council’s Property Development Department has also reviewed the proposed easement as outlined in this report and support the rising main location which was recommended by Council Officers to prevent the need to remove native trees. As such it has been confirmed that there is no requirement for compensation payable to Council in this instance.

Conclusion

Agreement for the rising main necessitates the creation of an easement being 1.0m wide over the affected land being Lots 1 – 4 DP2721 and Lots 3-7 Section A DP2121 to benefit Lot 1 DP1035490. As a result of this requirement, a request for endorsement of a proposed easement has now been received for execution. The proposed easement corresponds with the agreed location for the pipeline and the works completed are to the satisfaction of Council’s Parks and Reserves Department.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on the Proposed Easement for Rising Main within Mulgoa Park, Lots 1, 2, 3 and 4 DP 2721 and Lots 3, 4, 5, 6 and 7 DP 2121 Mulgoa Road, Mulgoa be received.

2.    Council grant an easement for a rising main over Council properties being Lots 1 – 4 DP2721 and Lots 3-7 Section A DP2121 to the benefit of 1/1035490 in accordance with the details outlined in this report.

 

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation to effect registration of the easement.

 

 

 

ATTACHMENTS/APPENDICES

1.  

Locality and Site Plan

1 Page

Appendix

2.  

Plan of Rising Main

1 Page

Appendix

3.  

Plan of Easement

1 Page

Appendix

  


Ordinary Meeting                                                                                                           8 February 2016

Appendix 1 - Locality and Site Plan

 

PDF Creator


Ordinary Meeting                                                                                                           8 February 2016

Appendix 2 - Plan of Rising Main

 

PDF Creator


Ordinary Meeting                                                                                                           8 February 2016

Appendix 3 - Plan of Easement

 

PDF Creator

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 3 - We can get around the City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                                Page

 

3        Urban Development Institute of Australia National Congress 2016                                 15

 

4        Tender Reference RFT 15/16-11 Public Domain Cleaning Services                             17

 

5        20 Million Trees Grant Acceptance                                                                                  24

 

6        Naming of Park on Lord Sheffield Circuit, Penrith                                                          27

 

7        2014/2015 Annual Report - Hawkesbury River County Council                                     29

 

 

 



Ordinary Meeting                                                                                             8 February 2016

 

 

 

3

Urban Development Institute of Australia National Congress 2016   

 

Compiled by:               Tara Patrickson, Assistant Property Officer

Authorised by:            Vicki O’Kelly, Acting Assistant General Manager  

 

Outcome

We have safe, vibrant places

Strategy

Grow and revitalise our centres and neighbourhoods

Service Activity

Utilise Council's property portfolio to stimulate growth and development opportunities in the City

      

 

Executive Summary

The Urban Development Institute of Australia’s 24th National Congress will be hosted in Adelaide 8-10 March 2016.  Councillors have attended this Congress in the past and it would be appropriate for Council to nominate Councillors interested in attending the conference.

 

The Urban Development Institute has a major role to play in developing the social and cultural fabric of a community and that is why events such as the National Congress are extremely important in terms of discussing future directions.  The Congress is particularly relevant to the expansion of the Penrith and St Marys City Centres.

Background

Council, through the Property Development Department, is a member of the NSW Division of the Urban Development Institute of Australia.  The Institute has a yearly National Congress, which alternates around capital cities in Australia from year to year. The Congress provides hands-on experience with technical tours to prominent development sites within each city, enabling attendees to become more attuned to the modern forms of development within our environment.

 

Current Situation

The Conference theme is ‘BUZZ – Creating places where people want to be’ explores how to activate places in ways never thought of before’.

 

The 2016 National Congress has an impressive list of speakers both local and international. A list of speakers is included in the attached brochure.

 

The cost of registration for each delegate for the Congress is $2,695 which includes attendance at all Congress sessions and one site tour. Accommodation and flights are not included in the registration and would be arranged once delegates are confirmed.

 

Councillors are invited to nominate to attend the Congress to be held in Adelaide 8-10 March 2016.

 

Please see attached the registration brochure for any further information.

 

Exhibition Booth

For the first time Council has taken an exhibition booth to promote The New West. The exhibition area will be located a short distance from all Congress sessions, with catering and breaks centred around the booths to ensure maximum exposure. This is an important and exciting opportunity to demonstrate our commitment and establish relationships with key stakeholders in the industry. The booth will be staffed for the duration of the Congress with a range of information and promotional items to distribute. Councillors are welcome to participate along with staff in this significant opportunity to take the New West to the key individuals and companies in urban development around the country.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Urban Development Institute of Australia National Congress 2016 be received.

2.    Council nominate its delegates to attend the Urban Development Institute of Australia National Congress 2016 to be held in Adelaide from 8-10 March 2016 and grant leave of absence as appropriate.

 

 

ATTACHMENTS/APPENDICES

1.  

UDIA 2016- BUZZ Adelaide Registration Brochure

25 Pages

Attachments Included

  


Ordinary Meeting                                                                                             8 February 2016

 

 

 

4

Tender Reference RFT 15/16-11 Public Domain Cleaning Services   

 

Compiled by:               Murray  Halls, Public Domain Co-ordinator

Authorised by:            David Burns, Executive Manager - City Assets  

 

Outcome

We have safe, vibrant places

Strategy

Improve our public spaces and places

Service Activity

Improve levels of public safety and amenity across the City through quality public space maintenance

      

 

Executive Summary

The purpose of this report is to advise Council of the outcome of the Tender for the provision of Public Domain Cleaning Services with the Penrith and St Marys City Centres.  This service includes mechanical sweeping and cleaning of footpaths, street furniture cleaning (including signage), minor graffiti removal from street furniture, signs and tiled surfaces, and litter removal in selected locations during weekdays, weekends and public holidays.

 

A total of 5 tender responses were received.  An evaluation of the tenders by the Tender Evaluation Panel resulted in an initial short list of 3 tenderers. The shortlisted tenderers were AFMR Pty Ltd T/A Solo Services Group, GJK Facility Services and Millennium Hi Tech Group Pty Ltd.

 

Further evaluation of the short listed tenderers, including an assessment of Council’s expected service levels against the resourcing levels proposed by each of the tenderers, resulted in AFMR Pty Ltd T/A Solo Services Group and Millennium Hi Tech Group Pty Ltd being selected for Independent financial risk analysis and referee checks.

 

The independent referee check conducted on AFMR Pty Ltd T/A Solo Services Group had a very good level of performance and customer satisfaction rating.  Financial Services found that Millennium Hi Tech Group Pty Ltd demonstrated satisfactory financial capacity to undertake the works and a good customer satisfaction rating.

 

Based on independent risk analysis and best overall value for money, the Tender Evaluation Panel is recommending that the contract for Public Domain Cleaning Services in the Penrith and St Marys City Centres be awarded to Millennium Hi Tech Group Pty Ltd, at a cost of $314,200 per annum for an initial period of three (3) years, with an option to extend for a further two (2) x one (1) year periods (with the provision for rise & fall) subject to satisfactory performance.

Background

Tenders for the provision of Public Domain Cleaning Services for an initial three (3) year period with an option to extend for a further two (2) x one (1) year periods allowing for rise and fall provisions were advertised in the Western Weekender on 20/11/15 and the Sydney Morning Herald on 24/11/15.  The tender was placed on the e tendering website on 20/11/15.  The tender closed on 16/12/15.

 

The scope of the works required in this tender included the following requirements:

 

To provide Public Domain Cleaning Services that includes mechanical sweeping and cleaning of footpaths; street furniture cleaning (including signage); minor graffiti removal from street furniture, signs and tiled surfaces; and litter removal during allocated time periods including weekdays, weekends and public holidays for selected areas in the Penrith and St Marys City Centres.

 

It was proposed in the Tender documents that Council will select one-preferred Contractor to perform all of the services specified.

 

All prospective tenderers were invited to a attend a pre-tender briefing on Monday 30 November 2015.

 

Tenderers were required to submit their tender on a standard pro-forma sheet, which clearly identified the required response against each of the evaluation criteria.

 

Tender Evaluation Panel

 

The Tender Evaluation Panel consisted of Laura Schuil (Supply Officer – Contracts), Daniel Browne (Public Domain Operations Supervisor), and Murray Halls (Public Domain Coordinator).  Adam Beggs (Acting Senior Governance Officer) was appointed as the Probity Advisor.

 

Evaluation process

 

The process for the evaluation of tenders was as follows:

 

1.   Initial review of tenders to determine compliance with the evaluation criteria including the ability to provide the full range of services specified;

 

2.   Assessment of costs based on the unit rates tendered and the allocated staff to perform the services;

 

3.   Determination of a short-list based on the best rankings from 1 and 2 above;

 

4.   Further evaluation of the short-listed companies through:

 

-     Independent Financial Risk Analysis

 

-     Independent Referee Checks

 

 

Tender Evaluation Criteria

 

The tenders submitted were initially assessed in accordance with the evaluation criteria specified in the tender documents.  The selection criteria advertised and used in selecting the successful tenderers were as follows:

 

Commercial Requirements

 

Company profile; Critical Assumptions; Conforming Requirements; Conflict of Interest Declaration; Insurances, Instrument of Agreement; Required Declarations; Compliance Statement; Business References.

 

 

 

Tenderers Capability

 

Demonstrated Ability; Experience in the Delivery of Similar Services in the last 3 years including the cleaning of large outdoor city centre areas; Compliance to Specified Requirements; Establishment and Response Times; Conformance to Relevant Standards

 

Cost/Price Category

 

Unit Rates; Rise and Fall Provisions; Financial Viability

 

Management and Administration

 

Resources and Personnel; Quality Assurance; Environmental Management; Industrial Relations; Workplace Health & Safety

 

Summary of Tenders Received

 

A total of 5 submissions were received in response to the advertised tender.  All tenders as listed in alphabetical order were included in the initial evaluation:

 

Company

Company Location

Directors

AFMR Pty Ltd T/A Solo Services Group

 

133 Alexander St, Crows Nest NSW 2065

Rafel Adham – Sole Director

Asset Group Solutions Pty Ltd

 

Suite 2, Level 2, 54 Smart Street, Fairfield NSW 2165

John Zeitoune

GJK Facility Services

 

135 Cromwell Street, Collingwood, VIC 3066

George Stamas – Sole Director

Millennium Hi Tech Group Pty Ltd

 

Suite 5, 257-259 Central Coast Hwy, Erina NSW

Royce Galea – Director of Operations & Stephen Lidbury - Director of Security

Roadworx Group

 

Unit 5-6, 6-8 Herbert Street, ST Leonards NSW 2065

Stephen Gillies - CEO

 

 

Initial Evaluation of Tenders

 

Compliance

 

All tenders were assessed against the evaluation criteria and based on their written submissions which demonstrated that they met the specified requirements.

 

Prices

 

Prices were requested for each of the areas specified in the tender documents.  Tenderers were requested to provide a lump sum weekly cost for each of the services specified in the Penrith and St Marys City Centres.  There are two (2) cost tables included in this report.  Table 1 shows the weekly tendered rates for each area (lowest to highest) and Table 2 shows the annualised costs for each of the tenderers.

 

 

 

 

Table 1.  Weekly unit rates for City Centre Cleaning of St Marys and Penrith (lowest to highest)

 

Tenderer

Penrith City Centre – Weekly Lump sum rate

St Marys City Centre – Weekly Lump sum rate

Total Weekly rate all areas

GJK Facility Services

 

$2669.07

$1837.03

$4506.10

AFMR Pty Ltd T/A Solo Services Group

 

$3825.48

$2059.87

$5885.35

Millennium Hi Tech Group Pty Ltd

 

$3614.69

$2427.64

$6042.33

Roadworx Group

 

$5306.90

$4398.82

$9705.72

Asset Group Solutions Pty Ltd

 

$5584.24

$4189.39

$9773.63

 

 

 

Table 2.  City Centre St Marys and Penrith – Annualised Cost (lowest to highest)

Tenderer

Annualised Cost

GJK Facility Services

 

$234,316

AFMR Pty Ltd T/A Solo Services Group

 

$306,037

 

Millennium Hi Tech Group Pty Ltd

 

$314,200

Roadworx Group

 

$504,696

Asset Group Solutions Pty Ltd

 

$508,228

 

Comments

 

As stated above, all five (5) tenderers submitted tenders in accordance with the conditions of tender and demonstrated compliance by responding to the selection criteria.  After the initial evaluation it was determined by the Tender Evaluation Panel that there was no benefit to Council in further considering the higher priced tenders from the following companies:

 

·    Asset Group Solutions Pty Ltd

 

·    Roadworx Pty Ltd

 

 

Short Listed Tenders

 

Following Phase 1 and 2 of the evaluation, the Panel determined that the tenders received from GJK Facility Services, AFMR Pty Ltd T/A Solo Services Group, and Millennium Hi Tech Group Pty Ltd be short-listed for further evaluation.

 

 

GJK Facility Services

 

GJK Facility Services demonstrated 18 years’ experience working as a contractor for local councils across a number of states within Australia.  They have experience in the cleaning of civic centres, libraries, public toilets and BBQs, however they do not have experience in the cleaning of outdoor city centres.

 

All GJK Facility Services cleaning staff are employed under the conditions of the Cleaning Services Award 2010.

 

While their tender price was the lowest submitted, GJK Facility Services did not demonstrate that the required level of service and expected level of resources for the tender requirements could be provided within the low tender price submitted.  This included 24 hours of labour less per week than the existing labour currently being provided at Penrith City Centre and 20 hours of labour hours less per week than existing labour hours being provided at St Marys City Centre. The Tender Evaluation Panel determined that the proposed resource levels would not satisfy Council’s service requirements. The tender from GJK Facility Services was therefore not considered further.

 

AFMR Pty Ltd T/A Solo Services Group

 

AFMR Pty Ltd T/A Solo Services Group demonstrated experience in the cleaning of public space areas including public amenities, BBQs, event cleaning, leisure centres, and childcare centres.

 

AFMR Pty Ltd T/A Solo Services Group staff are paid under the Cleaning Services Award 2010.

 

A follow up meeting was held with key staff from AFMR Pty Ltd T/A Solo Services Group.  This meeting confirmed that while they understand required service levels and the appropriate resource levels needed, they do not have experience in the cleaning of City Centre areas.

 

 

Millennium Hi Tech Group Pty Ltd

 

Millennium Hi Tech Group Pty Ltd is Council’s current Public Domain Cleaning Services (Penrith and St Marys City Centres) contractor.  This follows Millennium Hi Tech Group Pty Ltd.’s purchase of Amazon Cleaning and Security (ACS) Pty Ltd at the end of 2015.

 

Millennium Hi Tech Group Pty Ltd employ staff under the ACS Collective Agreement 2007.

 

Council’s current Public Domain Cleaning Services contract with ACS has been in place since December 2011.  Previously, Council also had a contract with ACS for the cleaning of the Penrith and St Marys City Centre areas from 2007 to 2009.

 

During this total period ACS, now Millennium Hi Tech Group Pty Ltd, have demonstrated good knowledge and experience in meeting the requirements associated with the cleaning of the Penrith and St Marys City Centre areas.  ACS had also provided similar services to Gosford City Council and Wyong Shire Council.

 

Millennium Hi Tech Group Pty Ltd have made a commitment to utilise the existing ACS staff who have been involved over the past few years in the cleaning of Penrith and St Marys City Centres.  This would provide a seamless transition between the current and new contracts.

 

The price difference between the tenders from AFMR Pty Ltd T/A Solo Services Group and Millennium Hi Tech Group Pty Ltd is only $8,163 p.a. or 2.7%

 

 

Financial Services Manager’s Comment

 

The assessment of tenders included referee checks, financial analysis, and performance analysis on Millennium Hi Tech Group Pty Ltd.  These checks would normally be completed by Corporate Scorecard Pty Ltd however due to recent restructuring at Millennium Hi Tech Group Pty Ltd, financial analysis by Corporate Scorecard Pty Ltd was unavailable for this review.  However, Financial Services have obtained and reviewed Financial Statements for the past two years for Millennium Hi Tech Group Pty Ltd.  From this review, there are no concerns with the ability of Millennium to perform the works described.

 

The tendered price can be accommodated in the annual budget for Public Domain Cleaning Services included in the 2015-16 Operational Plan.

 

Independent Referee Checks

 

A Third Party referee check was conducted by Corporate Scorecard Pty Ltd on AFMR Pty Ltd T/A Solo Services Group.  This report indicated a very good level of performance and customer satisfaction.

 

A referee report was conducted on Amazon Cleaning and Security Pty Ltd.  This was seen as pertinent given Millennium Hi Tech Group’s recent purchase of ACS and it’s commitment in utilising the existing ACS staff in the servicing of this contract.  This report indicated a good level of performance and overall customer satisfaction. 

Probity Advisor Comment

Adam Beggs (Acting Senior Governance Officer) assisted the Tender Evaluation Committee with the tender evaluation process and concurred that the tender evaluation process requirements identified in the Council’s Tendering Guidelines have been satisfied.

Tender Advisory Group (TAG) Comment

The Tender Advisory Group consisting of the Policy and Communication Officer, Stuart Benzie and Chief Governance Officer, Stephen Britten met to consider the tender for Public Domain Cleaning Services. The TAG supports the process and the recommendations contained within the Report.

 

Conclusion

 

Based on the detailed evaluation, analysis of staffing, relevant past and current experience, interviews, price submitted, and financial analysis and referee checks, the tender that represents the best overall value for money to Council for the Public Domain Cleaning Services within the Penrith and St Marys City Centres was received from Millennium Hi Tech Group Pty Ltd and they are recommended for appointment by the Tender Evaluation Panel.  They demonstrated a very good understanding of the scope of requirements and have provided a sound methodology for ensuring a high level of service.

 

Millennium Hi Tech Group Pty Ltd recently purchased Amazon Cleaning and Security (ACS) Pty Ltd who was the company that was appointed for the initial contract for cleaning services in the Penrith and St Marys City Centres in January 2007 until the contract expired in 2009.  ACS were the current City Centre cleaning contractor since 2011, until their purchase by Millennium Hi Tech Pty Ltd at the end of 2015.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference RFT 15/16-11 Public Domain Cleaning Services be received.

2.    A contract for a period of three (3) years with an option to extend for a further two (2) x one (1) year periods, with the provision for rise and fall, subject to satisfactory performance be awarded to Millennium Hi Tech Group Pty Ltd for the annual cost of $314,200 for the provision of Public Domain Cleaning Services within the Penrith and St Marys City Centres.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             8 February 2016

 

 

 

5

20 Million Trees Grant Acceptance   

 

Compiled by:               Matthew Morris, Parks Program Co-ordinator

Janet Rannard, Bushland Management Officer

Authorised by:            John Gordon, Parks Manager  

 

Outcome

We have safe, vibrant places

Strategy

Improve our public spaces and places

Service Activity

Manage trees across the City

      

 

Executive Summary

This report provides the opportunity for Council to formally accept grant funds offered by the Australian Government to undertake the planting of 99,000 trees and shrubs at a cost of $605,000 (GST inc). Grant applications for three projects were submitted via the Greater Sydney Local Land Services (GSLLS), however only two projects have been successful in securing funding.

 

The 20 Million Trees Program was instigated by the Australian Government to improve natural vegetation, enhance bio-diversity, increase habitat for flora and fauna, whilst providing Council a longer term opportunity to address rising temperatures by increasing greater levels of natural shade to parts of the City.

 

The grant application process has been fostered to the Greater Sydney Local Land Services (GSLLS) who sought project proposals from Councils and submitted the formal applications to the Australian Government. In August 2015 the Prime Minister announced two successful grants for Penrith City Council with sites at South Penrith and Emu Plains.

 

In late December 2015 the GSLLS provided Council officers with a deed of agreement relating to the grant funds which will be administered by them.

 

This report recommends that Council accept the offer of grant funding to the value of $605,000 (GST inc.) and execute the funding deed of agreement between the Council and the Greater Sydney Local Land Services

Background

The Australian Government intends to work with the community to plant 20 million trees by 2020, to re-establish green corridors and urban forests.

 

The 20 Million Trees Programme is part of the national stream of the National Landcare Programme, and has four strategic objectives:

 

·    20 million trees – 20 million trees and associated understorey planted by 2020.

·    Environmental conservation – support local environmental outcomes by improving the extent, connectivity and condition of native vegetation that supports native species

·    Community engagement – work cooperatively with the community

·    Carbon reduction – contribute to Australia reducing its greenhouse gas emissions.

 

The 20 Million Trees Program complements and aligns with other Australian Government environmental initiatives, such as the Green Army and the work of the Threatened Species Commissioner.

 

Under the 20 Million Trees Program, Council’s Environment and Health Unit submitted grant applications, via the GSLLS for three projects consisting of:

 

1.   Naturally Cooling – This project aims to deliver 96,000 trees within the fringe areas of drainage corridors in South Penrith. This project will deliver an improved level of presentation for the local community, and increase habitat for fauna. Most importantly additional tree stock provides a real opportunity to increase shade and the general cooling of the suburb in response to Councils Cooling the City Strategy.

 

2.   Cooling Trees – This project aims to delivers an additional 3,000 trees to the local urban environment in Emu Plains by targeting the reserve known as Bunyarra to increase shade, improve the amenity and provide additional habitat. This project is also consistent with Councils Cooling the City Strategy. 

 

3.   Shading the Streets – This project aims to deliver 1,000 new street trees across the suburbs of Cranebrook, Kingswood, St Mary’s, Glenmore Park, St Clair and Penrith. There is an opportunity to increase the quantum of street trees due to a high level of vacant sites, particularly in those areas highlighted as hot spots within the Councils Cooling the City Strategy. The plantings would also improve amenity and habitat for local fauna.

 

Only two of the three applications have been offered funding under the program, being those projects listed as numbers - 1. Naturally Cooling and 2. Cooling Trees.

 

Funding for these programs was targeted specifically as part of the 20 Million Tree Cumberland Conservation Grant Round. A total of $4,565,440.50 (GST exc.) was allocated to this element of the program with Penrith Council securing $605,000 or 13.25% of the available funding.

 

As part of the application process Council identified a range of ‘in-kind’ contributions valued at $28,750 to the projects which includes project management, site preparation, monitoring and reporting and community notification. The delivery of the project will be undertaken by contract given the value and scope of the work and the significant number of plants that need to be procured. The contractor will be appointed following a competitive tender process. It is anticipated that all physical works will be completed by the end of 2017, subject to plant availability and seasonal planting times.

 

Conclusion

As part of the Australian Government’s Environmental initiatives and the National Landcare program, Council has an opportunity to secure funding to deliver improved environmental, social and amenity outcomes for parts of the City. Beyond this is the opportunity to increase the amount of shade in places which the Cooling the City Strategy has identified as ‘hot spots’. As identified in the strategy, trees have significant potential to reduce heat simply through the provision of shade, being a natural barrier to the suns UV rays.

 

It is recommended that Council accept the grant funding of $605,000 from the Australian Government to deliver 99,000 trees across South Penrith and Emu Plains. 

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on 20 Million Trees Grant Acceptance be received.

2.    Council accept the offer of grant funding to the value of $605,000 (GST inc.) and execute the funding deed of agreement between the Council and the Greater Sydney Local Land Services.

3.    Council write to the Federal Government thanking them for the opportunity to access important environmental funding to assist with improving Penrith’s environment.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             8 February 2016

 

 

 

6

Naming of Park on Lord Sheffield Circuit, Penrith   

 

Compiled by:               Sharen Ryan, Administration Officer

John Gordon, Parks Manager

Authorised by:            John Gordon, Parks Manager 

Requested By:            Mayor, Councillor Karen McKeown

Councillor John Thain

 

 

Outcome

We have safe, vibrant places

Strategy

Improve our public spaces and places

Service Activity

Manage and maintain the City's sports grounds, parks and open space

      

 

Executive Summary

The purpose of this report is to seek Council’s endorsement for the naming of the reserve bounded by Lord Sheffield Circuit, Penrith as ‘Ron Mulock Oval’. The report recommends that the information be received and that an application be made to the Geographical Names Board for official gazetting.

Background

In recognition of the impact that Ron Mulock AO had on the City it has been suggested that consideration be given to naming the oval within the Thornton Estate, Penrith as ‘Ron Mulock Oval’.

 

The ownership of the subject land has been transferred to Council, with the maintenance of the area currently being undertaken by the developer (Urban Growth NSW). The maintenance responsibility for this site will shortly be transferred to Council.  Urban Growth NSW has been contacted regarding this request and they fully support the naming and proposed location.

 

Council’s Naming of Parks & Reserves Policy, is in line with the Geographical Names Board (GNB) guidelines that require that park naming proposals meet the following criteria:

·    The use of a person’s name for park names should normally only be given posthumously;

·    Names of Aboriginal origin or with an historical background are preferred;

·    Council agrees to the proposed name;

·    If considered appropriate, the names of eminent persons may be perpetuated, particularly those of early explorers, settlers, naturalists.

 

Once an application for naming is submitted to the GNB, the remaining process involves a number of steps, including the public exhibition of the proposed naming. The entire process generally takes eight to ten months.

 

A search of the GNB database shows no gazetted name for the oval.

 

Proposed Name

As identified in a Mayoral Minute of 22 September, 2014, ‘Ron Mulock AO was a devoted Christian and an iconic individual in our City who called Penrith home after moving here at the completion of his degree in law. A strong minded person who sought out many challenges, Ron would attend council meetings as an observer before later being elected to Council in 1965.

 

He served six years as an alderman between 1965 though until 1971 and was Mayor on three occasions. In 1971 he was elected to the State seat of Nepean serving no less than 10 portfolios which included Justice and Services, Housing, Transport, Highways, Cooperative Societies, Mineral Resources and Development, Technology, Education, Health and Attorney General.

 

Ron was sworn in as Deputy Premier in 1984 serving as deputy to Premiers Neville Wran and Barry Unsworth until 1988 when he retired from State Parliament. He was made an Officer of the Order of Australia in 1988.

 

A staunch Panthers supporter, he was awarded life membership of Panthers in 1989 and has served as Patron of the Panthers club. Such was his standing in the community, Ron was awarded the title of Honoured Citizen by Council in 2003 for his contributions to Penrith.

 

He contributed immensely to the community and to public life. Ron Mulock will be missed greatly but the contributions he made will continue to stand as his legacy to the community which he loved so much and served so well.’

 

On the basis of Mr Mulock’s significant contribution to the community and with consideration of Council’s Naming of Parks and Reserve Policy and GNB Guidelines it is considered that the proposal to name the Oval within Thornton Estate is consistent with both policy and with previous naming requests considered by Council.

 

Conclusion

Given the significant contribution made by Ron Mulock AO to the Penrith local government area and the state of New South Wales it is considered appropriate that a significant community facility within Thornton Estate be named in his honour.

It is understood that the choice of this site is supported by Mr Mulock’s family.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Naming of Park on Lord Sheffield Circuit, Penrith be received.

2.    Council endorse the naming of the reserve on Lord Sheffield Circuit, Penrith as ‘Ron Mulock Oval’ and make application to the Geographical Names Board for the official gazetting.

 

3.    Following gazettal, an official naming ceremony be held at the oval.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             8 February 2016

 

 

 

7

2014/2015 Annual Report - Hawkesbury River County Council   

 

Compiled by:               John Gordon, Parks Manager

Authorised by:            John Gordon, Parks Manager  

 

Outcome

We have safe, vibrant places

Strategy

Improve our public spaces and places

Service Activity

Manage and maintain the City's sports grounds, parks and open space

      

 

Executive Summary

The purpose of this report is to present to Council the annual report of the Hawkesbury River County Council for the 2014/15 financial year.

 

The Hawkesbury River County Council (HRCC) is a single purpose authority for the control of declared noxious weeds, managing the areas covered by its four constituent Councils – Penrith City Council, The Hills Shire Council, Blacktown City Council and Hawkesbury City Council.

 

Councillor Cornish and Councillor Crameri OAM are Council’s nominated representatives on the HRCC Board.

 

Broadly, the HRCC controlled 194 hectares of weeds across the four local government areas and undertook 2,407 private property inspections.

 

Works undertaken within the Penrith local government area include –

·    561 properties inspected

·    Class 1 and Class 2 noxious weed control – 2.2 Hectares

·    Total weed control – 53.6 Hectares

·    Educational events – 5

 

The report recommends that information contained within the 2014/15 Annual Report of the Hawkesbury River County Council be received.

Background

The Hawkesbury River County Council (HRCC) is a single purpose authority for the control of declared noxious weeds, managing the areas covered by its four constituent Councils – Penrith City Council, The Hills Shire Council, Blacktown City Council and Hawkesbury City Council.

 

Funds are provided to the HRCC by way of equal levies charged to the member Councils. The State Government also provides additional grants for which the HRCC must achieve specific outcomes. Additional income is sourced through charges made for services and work performed for private land holders.

 

The HRCC has a number of guiding strategies that underpin the service it provides to the community. These include –

·    Prevent the establishment of new weed species within the County

·    Eliminate the spread of new and existing weed species within the County

·    Reduce the impact of widespread weeds on key assets

·    Support the community, industry and government stakeholders to have the ability and long-term commitment to manage weeds.

 

Key Operational Achievements

 

Control of Weeds

 

Objective

Annual Target

Annual Result

Remove and destroy all Class 1 and Class 2 Noxious Weeds

10 Ha

21.7 Ha

Fully and continually suppress and destroy all Class 3 Noxious Weeds

45 Ha

71.9 Ha

Prevent the spread and reduce the numbers and distribution of class 4 noxious weeds

30 Ha

77 Ha

Reduce the risk from Noxious Weeds which are poisonous to humans and animals on public lands

40 Ha

60 Ha

Maintain the health of staff and public who many come into contact with herbicides during the noxious weed spraying program

0

0

 

Inspection of Properties

 

Objective

Annual Target

Annual Result

Inspect properties which have the most influence on exclusion of new weed incursions and/or protection of key landscape assets

1300

1890

Prevent the sale and transport of Class 5 noxious weeds

250

382

Re-inspect all properties systematically where owners are, or should be undertaking noxious plant control programs

60

77

Advise, co-ordinate and implement noxious weed control programs

100

129

Undertake landscape surveillance to understand the extent of weed control priorities

100Ha

90 Ha

 

Community Awareness

 

Objective

Annual Target

Annual Result

Develop awareness of noxious weeds and potentially damaging weeds and promote good weed management practices

29

36

Participate in regional advisory groups. Campaigns and surveys being conducted by stakeholders with weed control interests

26

43

 

Works Undertaken within the Penrith City Council Local Government Area

 

Penrith City Council

Annual Target

Annual Result

Total Number of Properties Inspected

325

561

Class 1 and 2 noxious weed control

2.5 Ha

2.2 Ha

Total Weed Control

34 Ha

53.6 Ha

Educational Events

3

5

 

Conclusion

The HRCC continues to play a critical role in the management of noxious weeds across the City. The key results identified in the 2014/15 report demonstrate the consistent achievement of targets and a commitment to improving efficiency, productivity and communication. Where practical the operational activities of the HRCC are complimented and supported by Council to deliver enhanced environmental outcomes for the community.

 

 

RECOMMENDATION

That the information contained in the report on 2014/2015 Annual Report - Hawkesbury River County Council be received.

 

 

 

ATTACHMENTS/APPENDICES

1.  

HRCC Annual Report 2014/15

33 Pages

Attachments Included

   


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 5 - We care about our environment

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 6 - We're healthy and share strong community spirit

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                                Page

 

8        2016 Australian Local Government Women's Association NSW Annual State Conference                                                                                                                                            39

 

9        Penrith City Community Panel                                                                                         41

 

10      Special Rate Variation Proposal - Planning for the Future                                              46

 

11      Summary of Investments and Banking for the period 1 December 2015 to 31 December 2015                                                                                                                                  57

 

 

 

 



Ordinary Meeting                                                                                             8 February 2016

 

 

 

8

2016 Australian Local Government Women's Association NSW Annual State Conference   

 

Compiled by:               Laura Lal, Executive Assistant

Authorised by:            Glenn McCarthy, Executive Officer  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Ensure that the organisation promotes ethical behaviour, risk management, transparent decision making and meets contemporary governance standards

      

 

Executive Summary

The Australian Local Government Women’s Association (ALGWA) NSW Annual State Conference will be held in Gunnedah from Thursday 10 March to Saturday 12 March 2016.

 

Penrith City Council has five Councillor Members of the ALGWA.

 

It would be appropriate for delegates to be nominated at this meeting.

Background

The Australian Local Government Women’s Association (ALGWA) was founded in 1951 with its principal aims and objectives being:

 

·    to assist in furthering women's knowledge and understanding of the function of local government;

·    to protect and enhance the interests and rights of women in local government;

·    to take action in relation to any subject or activity of particular interest to women affecting local governing bodies and/or local government legislation;

·    to act in an advisory capacity to intending women candidates for local government elections;

·    to encourage women into professional careers in local government.

 

Councillor Membership of ALGWA

 

Penrith City Council has five Councillors who are members of the ALGWA in 2016 (Councillors McKeown, Greenow, Tormey, Hitchen and Car), two of whom are currently serving on the ALGWA Executive, being:

 

Mayor, Cr Karen McKeown:  Executive Member

Cr Jackie Greenow OAM:     Executive Member

 

In addition, Council’s S149 Officer, Bev Spearpoint, also serves as a Member on the ALGWA Executive.


2016 ALGWA NSW Annual State Conference

The 2016 ALGWA NSW Annual State Conference will be hosted by Gunnedah Shire Council, and is being held in Gunnedah from Thursday 10 March to Saturday 12 March 2016.

 

Gunnedah Shire Council, the conference host, has provided the following information on the conference theme:

 

“Our theme 'Overcoming the Divide' encompasses topics that affect Women in Local Government including the ability to compromise but stand your ground, the ability to understand change and make it work for you, as well as how to work with a diverse range of people to achieve great things. This is an opportunity for Women in Local Government to acquire a number of key tools that will help ensure success, sometimes in the face of controversy. There will be a focus on lifelong learning and education and experience gained through working, as well as knowledge being passed on from others.”

 

It will be appropriate for delegates to be nominated at this meeting.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on 2016 Australian Local Government Women's Association NSW Annual State Conference be received.

2.    Council nominate its delegates to attend ALGWA’s NSW Annual State Conference, to be held in Gunnedah from Thursday 10 March to Saturday   12 March 2016.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             8 February 2016

 

 

 

9

Penrith City Community Panel   

 

Compiled by:               Tanya Jackson, Corporate Planning Coordinator

Authorised by:            Andrew Moore, Financial Services Manager  

 

Outcome

We have confidence in our Council

Strategy

Provide opportunities for our community to participate in making decisions about the City's future

Service Activity

Manage Council's corporate planning and engagement program

      

 

Executive Summary

Council has pursued an exciting and innovative new direction in deliberative democracy with the formation of a Community Panel comprising everyday people to help shape the City’s future. The Penrith region is changing and so are our communities. These changes bring new opportunities, but also challenges.

 

A Community Panel made up of 34 randomly selected community members met over six Saturdays, between September and December to advise Council on: What local services and infrastructure do we need in Penrith? Which should we do and to what level of quality - and how should we pay for it?  The recommendations of the Community Panel broadly express satisfaction with Council’s services and the strategic direction for the City. The Community Panel’s Report - ‘The City We Want’ is attached to this report.

Background

In September 2014 the NSW State Government launched a reform package for all Councils in NSW - ‘Fit for the Future’. To respond to this proposal Councils must demonstrate that they are financially sound, operating efficiently and in a strong position to guide community growth and deliver quality services. An important component of this reform is engagement with the community on Council’s performance and determining the community’s expectations of services.

 

Councillors were briefed ahead of the decision to work with the New Democracy Foundation (NDF) to undertake community engagement using a deliberative style forum of a community panel. NDF are a non-partisan, non-issue based research organisation exploring less adversarial and more representative modes of public decision making.

 

The Community Panel approach formed part of our community engagement program in response to ‘Fit for the Future’. Feedback from the Community Panel will also guide our next Community Strategic Plan and Delivery Program.

 

Process

 

Invitations were sent by NDF to over 5,000 residents inviting them to participate on the Community Panel. Based on Penrith’s population catchment and profile, a randomly selected panel of 34 people was established to consider the question:

 

What local services and infrastructure do we need in Penrith?

 

Like every local government Penrith City Council has more things to spend money on than we can afford. The Council’s 2015-16 budget is $237 million and we have identified over $298 million of future infrastructure needs, over the medium to long term, that will require funding from other sources.

 

Which should we do and to what level of quality - and how should we pay for it?

 

The Community Panel met for six full Saturdays between September and December 2015. The meetings were facilitated by Georgina Inwood of NDF and Grace Leotta of Affirm
Organizational Development and Training. The meetings were open to the public and some additional community members attended meetings. Councillors were invited to attend Panel Sessions on Day 2 and Day 6.

 

An information package was prepared for the Panel providing an overview of Council services, infrastructure and assets as well as the financial context and challenges facing the organisation as the City grows and our communities change. The information package, together with updates to keep the community informed about the process were available on Council’s engagement portal: www.yoursaypenrith.com.au/community-panel.

 

The broader community was also invited to be part of the process and make a submission for the Community Panel’s consideration. The following ways to provide input were used:

1.   An interactive map was made available on Council’s online engagement site www.yoursaypenrith.com.au/community-panel where residents could mark on a map what they liked or would like improved in their suburb. This mapping tool was promoted in local newspapers and on Council’s social media. Council received almost 90 comments from around 30 individuals which were categorised under ten categories. The number of comments per category is shown below.

 . 

 

2.   Social media: The Penrith Press and Council posted information about the Community Panel on their Facebook pages, and invited residents and community members to provide feedback on what they would like to see in the Penrith area. In response over 60 comments were received covering a range of issues such as improving parking and roads, infrastructure and service delivery, improving parks and reserves, activating the Nepean River and Penrith Lakes, valuing and recognising heritage and art, and revitalising Penrith/High Street.

 

3.   Community Information Sessions: Invitations were sent to over 590 community groups to attend two stakeholder information sessions held at Penrith Council offices on Thursday 13 August to explain in more detail how the process works, to answer questions and advise how to make a submission to the Panel.

 

Fourteen (14) community submissions were received. All submissions were considered by the Panel as part of their deliberations and made publicly available at www.yoursaypenrith.com.au/community-panel.

 

Outcomes

 

The Community Panel were highly engaged during the process and requested additional information on more than 70 points covering topics including economic development, planning, advocacy, growth, transport and parking. Prior to making their recommendations the Community Panel developed the following principles and criteria for making decisions:

 

Guiding Principles for our recommendations:

·    Must be within Council’s control

·    Must be specific, measurable, achievable, relevant, timely, innovative and enterprising

 

Our specific criteria for deciding on recommendations:

·    Should provide broad direct benefit or benefit indirectly the majority of the Community

·    Should be cost effective: not necessarily the least cost; should not overburden Council with debt; the funding requirements should be specified; the values should outweigh the investment;

·    Should be sustainable: environmental, social and economics; it should provide for current generation without disadvantaging future generations

·    Should be mindful of future needs and be able to be expanded while keeping it unique

·    Should be aligned with recognised Community strategic direction for Penrith LGA.

 

Our prioritisation tools:

·    Prioritise areas where there is a lack of service to fulfil short and long terms needs of the Community

 

The Community Panel’s recommendations outline 16 areas for advocacy and 43 areas of focus which are detailed in the attached report and summarised below.

 

Outcome

Advocacy

Focus Area

Getting around the City

Regional roads, airport rail, station parking, local bus service, M4 widening, rail, registration of bicycles

CBD parking, street parking, green loop bus, cycleways, local roads, car share, local bus shelters

Health and community spirit

Homelessness and affordable housing, domestic violence and other social issues, cultural heritage, community health services

Homelessness and affordable housing, cultural heritage, knowledge and innovation (including childcare), aged care and welfare, community gardens and greening, community health and fitness, community events/activities, heritage

Income and expenditure

 

Reduce allocated Council bulky pickups from 4 to 2 per year, reduce street sweeping frequency, utilise TAFE and University student services for catering, landscaping etc, increase property portfolio and utilise vacant land, scrap plans that double up on services provided by other businesses, Council structure, sponsorships, maintenance of Council facilities, before and after school care, local cemetery, energy efficiency for Council facilities

Jobs close to home

 

Market, advocate and approve development for business park, increase traineeships and work experience opportunities, support marketing campaigns around attracting business here, promote Penrith/Hawkesbury as “Food Bowl” of Sydney

Live Green Our Environment

Green bridge, boat ramp

The Nepean River and banks, water play area for children, centrally located stage for community events in River precinct, information centre, replace bins in CBD with closed lid recycling options, night time economy for High Street

Planning for future growth

Transport, Badgery’s Creek Airport

Identity/rezone for jobs growth, tourism accommodation, housing

Safe and Vibrant Places

 

Street lighting, CCTV, and promote and support public art

 

The recommendations of the Community Panel broadly express satisfaction with Council’s services and the strategic direction for the City.

 

Conclusion

 

The time and dedication Panel members committed to the process was significant. The feedback gained from Community Panel has provided valuable information about the issues and priorities that are important to our community. The recommendations of the Community Panel report confirm Council’s strategic direction for the City and delivers on our program of community engagement for ‘Fit for the Future’. It is recommended that the Community Panel report is made available on Council’s website and that it is considered in the development of the next Community Plan and Delivery Program.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Penrith City Community Panel be received

2.    The Community Panel report – ‘The City We Want’ is made available on Council’s website.

 

 

 

ATTACHMENTS/APPENDICES

1.  

Penrith Community Panel: The City We Want

37 Pages

Attachments Included

  


Ordinary Meeting                                                                                             8 February 2016

 

 

 

10

Special Rate Variation Proposal - Planning for the Future   

 

Compiled by:               Tanya Jackson, Corporate Planning Coordinator

Andrew Moore, Financial Services Manager

Authorised by:            Alan Stoneham, General Manager  

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

      

 

Executive Summary

Penrith City Council is working hard to ensure that present and future generations inherit a City with a secure future; a regional city with a strong identity, achievable visions and healthy financial prospects.

 

The journey ahead will be about maintaining our good performance and at the same time having capacity to set clear priorities. Through realising efficiencies, advocating effectively for our community’s aspirations, commitment to ongoing responsible budgeting and creating a unique identity, Penrith can realise a dynamic and sustainable blueprint for future growth and development.

 

The most recent steps in this journey began 18 months ago with a Financial Capacity Review (undertaken by management, refined by the Finance Working Party (FWP) and endorsed by Council) and has continued with a review of our organisational capacity. The Review highlighted the challenge Council faces in achieving its (and the community’s) aspirations if it continues to uphold the financial status quo. The reform of financial structures and the pursuit of productivity have commenced as an integral step in delivering those aspirations.

 

Last year Penrith was deemed Fit for the Future by IPART, providing an independent validation of Council’s current and future strategies. This is a clear endorsement of the Financial Capacity Review. Our submission to IPART also included a proposed four year Special Rate Variation (SRV) to commence in 2016-17, including the continuation of Asset Renewal Established Areas Strategy (AREAS) SRV.

 

In addition to enhancing service levels the proposed SRV will provide Council greater discretion to provide matching funds for significant infrastructure opportunities and accelerate the delivery of City Shaping projects such as the Our River Masterplan – a plan to realise the identity (and benefits) of Penrith as a unique river city, multi deck CBD car parking and a state-of-the-art city park.  The redevelopment of the Carpenter site and the South Creek sporting precinct are among other priorities that will also require significant funding.

 

The overview of the SRV application in this report (developed over the past 18 months), outlines further reform of our financial structures and the pursuit of productivity. It includes the transformation of Council’s Information Communication Technology (ICT), the critical examination of service delivery and the establishment of an independent, high calibre Property Development Advisory Panel to advise on our property portfolio. Councillors will also be aware of the foreshadowed organisational restructure - for discussion later this month.

 

Importantly the report includes feedback during comprehensive community engagement indicating community desire for improved service levels.

 

Tonight’s report recommends an application for a Special Rate Variation of 9.09% in 2016-17 (this includes the renewal of AREAS and the rate peg), 5.0% in 2017-18, 5.2% in 2018-19 and 5.4% in 2019-20.  In addition Council intend to make application to vary the minimum.  This increase of 16% in the first year includes the adjustment to the minimum, renewal of AREAS and the SRV.

 

Background

 

As a growing Regional City, Council faces the huge challenge of meeting the increasing needs and expectations of new and current residents. We are continually looking at ways to ensure our ongoing financial sustainability and allow us to continue to deliver the facilities and services our community wants.

 

Following on from some challenging budget developments between 2008 and 2011 Council sought and received approval from IPART for a SRV in 2011-12.  This SRV provided much needed capacity for Council to meet the communities’ expectations. It continued Council’s commitment to maintaining and renewing our assets, with Asset Renewal Programs now in place for all major asset classes. It provided funding to implement a program to renew and improve our two CBDs to prepare them for major redevelopment that would transform our Regional City, and secure funding to maintain our services at their then current levels. 

 

Over the past 12-18 months, and in preparation for the expiry of the AREAS SRV, detailed discussions have been occurring with management and the FWP and Councillors as we review Council’s financial capacity.  The review has focused on our current sustainable position and also considered future aspirations that are outside our current capacity along with structural budget changes that will better secure our long term financial future. Council has also updated its Asset Management Plans and confirmed the need for additional funding for ongoing renewal of our building assets.

 

Already a range of productivity savings and reduced costs across many of Council’s operations has built annual recurring savings of $4.9m into the base budget from 2015-16. However growth in the city has also seen an increase in our responsibilities and associated expenses so other initiatives directed at increasing capacity were implemented including;

 

-     Refocusing our Debt Strategy to remove recurrent general infrastructure borrowings,

-     Addressing the challenges of s94 contribution changes that will require General revenue to repay loans for works forward funded for the Cultural Facilities Plan,

-     Implementing an enhanced Property Development Strategy to grow an alternate income stream,

-     The Public Open Space Reinvestment Project (formerly Surplus Lands),

-     Undertaking an independently developed and audited Services Review to examine current and alternate service delivery models to drive efficient delivery of our current services into the future without comprising quality,

-     Reviewing our current Customer Service model and reshaping it to more effectively respond to our customers and realigning the channels in which we do that to ensure that we provide an efficient and quality experience for our customers,

-     Major restructuring and investment in our ICT infrastructure and strategy to enable us to drive productivity in service delivery,

-     Continued Productivity reviews as we now include $4.9m of savings and $1.3m of enhanced capacity to each year’s budget, and

-     The foreshadowed restructure of the organisation which will be discussed with Councillors later this month.

 

IPART’s recent announcement that Penrith City Council is Fit for the Future has confirmed that we are on the right path. That assessment considered Council’s future strategies which included a suite of initiatives being implemented to reform our finances and a proposed SRV to fund the additional commitment to our Building Assets, investment in our ICT infrastructure, building capacity for Major Projects, and to realign a number of our service costs including the funding of subsidised rents and the re-establishment of the Car Parking Reserve.

 

A key and immediate element of the Financial Capacity Review has been the development of a revised borrowing strategy.  The revised strategy will reduce Council’s annual general infrastructure borrowings from $3.2m to nil over 5 years, with the implementation commencing with the 2015-16 budget and the full strategy being incorporated into the base scenario of the Long Term Financial Plan (LTFP).

 

In addition, the ongoing potential legislative changes that have been proposed by the NSW Government in relation to the planning legislation are yet to be fully confirmed, however two of the known issues Penrith City Council will face in the very near future are the cancellation of the Cultural Facilities Plan, and challenges collecting contributions for the Lambridge Industrial Estate Plan, which are both supporting external loans that delivered works in advance of contributions.  The LTFP has acknowledged these additional calls on general revenue with the following strategies incorporated into the base scenario.

 

Implemented Strategy

Impact (‘000)

From

Comment

Cultural Facilities Plan

$630

2019-20

Over 10 years

Lambridge Industrial Estate Plan

$361

2017-18

Over 10 years

 

In October 2015 Council commenced its SRV consultation program seeking feedback on three future rating proposals:

×       a decrease in services (the discontinuation of AREAS)

×       maintaining current services (continue AREAS), and

×       improved services & infrastructure (AREAS plus additional SRV over 4 years).

 

The proposed SRV forms part of Council’s steps to ensure we are in line with the NSW Government’s Fit for the Future reforms and ensure we can provide the necessary infrastructure, continue to maintain our assets and services in line with our community’s expectations and growth of the City. It will also enable us to fund some major infrastructure projects such as decked car parking in the CBD or actions in the Our River Masterplan, as guided by our Community.

 

Accordingly, Council lodged its Intention to apply for a 508(A) Special Variation, with the increase to be a permanent increase, and also a potential increase to our minimum rate with the Office of Local Government on 11 December 2015.

 

 

 

 

 

 

Proposed SRV

 

Council’s 2015-16 Operational Plan details the intention to apply to renew the AREAS SRV, and in line with the findings of the Financial Capacity Review an additional SRV, phased in over four years commencing 2016-17.

 

 

2015-16

2016-17

2017-18

2018-19

2019-20

Base Scenario (No SRV)

-2.49%

2.5%

2.5%

2.5%

Average Residential Rate

$1,136

$1,108

$1,135

$1,164

$1,193

 

 

 

 

 

 

Proposed Increase

9.09%

5.0%

5.2%

5.4%

Average Residential Rate

$1,136

$1,191

$1,250

$1,315

$1,386

 

The base scenario, which is not recommended by this report (ie no application for SRV or renewal of AREAS) would see a 2.5% reduction in 2016-17 and would reduce the average rate, compared to 2015-16, by $28 (or approximately $0.54 per week) and by 2019-20 the base scenario would represent a cumulative and ongoing increase of 5% and would increase the average rate, compared to 2015-16 by $57 (or approximately $1.10 per week).

 

The proposed SRV of 9.09% in 2016-17 will increase the average rate, compared to 2015-16, by $55 (or approximately $1.06 per week) and once fully phased in by 2019-20 the SRV will represent a cumulative and ongoing increase of 27% (including the renewal of AREAS) and will increase the average rate, compared to 2015-16 by $250 (or approximately $4.81 per week). This represents a cumulative and ongoing increase of $193 (or approximately $3.71 per week) more than the base scenario.

 

This increase, once phased in, would be a permanent and ongoing increase to Council’s rating base and would fund the identified strategies of the Financial Capacity Review and enable Council’s current commitments to Building and Road Asset maintenance and Renewal to continue. The strategies of the Financial Capacity Review include fundamental changes to service cost alignments, Property Development “dividends” and increased investments in Asset Management, ICT and Major Project funding and design. A summary of the endorsed allocations are provided following:

 

Asset Management, Renewal and backlog

The 2011-12 SRV established an asset renewal program for all asset classes.  As IPART did not approve the full SRV request it resulted in these programs being funded at reduced levels and the program needing to be recast over a longer timeframe.  A detailed review of our programs, including the impact of the reduced funding on the progress of asset renewal, the impact of now accelerating the reduction of the current backlog along with how these programs and maintenance provisions will accommodate the growth of the City has been undertaken. Following confirmation of the Community’s service level and asset condition expectations, a further $4m of annual funding is required for the Building Asset Renewal Program.  In addition the current $650,000 annual contribution to the Building Asset Renewal program from the Property Development Reserve will not be sustainable beyond 2015-16.  The proposed SRV recommends the following additional funding allocations of:

 

Recommended Strategy

Impact (‘000)

From

Comment

Address Buildings Backlog

$1,500

2018-19

Over 8 years

Additional Building Renewal

$2,500

2018-19

Ongoing

Replace Property funds for Renewal

$650

2016-17

Ongoing

 

Realign Service Costs

The comprehensive service review now completed has ensured that all service costs are realigned, where required.  A key influence on this recommendation has been the Property Strategy that has been developed by the FWP and implemented following the establishment of the Property Development Advisory Panel during 2015. Refocusing the activities of Council’s Property Development function to ensure that an alternate and sustainable revenue stream is provided, has been central to the work done by the FWP. To achieve this capacity must be built.  This is forecast to enable the payment of an annual dividend of $1.8m back to Council’s general operations from 2021-22 to support service delivery. In addition this strategy recommends that the bulk of parking enforcement activities be funded from general revenue, thereby leaving revenue in the Parking Reserve to help finance future parking infrastructure.  Councillors will also recall that while an EOI is currently being assessed over the Union Road site it is likely that a contribution to the construction of the car park from Council will be required and in October 2015 Councillors provided direction at a Briefing for funding for this to be included in the proposed SRV.  The proposed SRV recommends the following additional funding allocations and amendments of:

 

 

Recommended Strategy

Impact (‘000)

From

Comment

Property

Property Development “Dividend”

($1,800)

2021-22

Ongoing

Fund subsidised rental

$775

2016-17

Ongoing

Funeral Parlour loan repayments

$384

2016-17

Loan term

Car Parking

Re-establish Parking proceeds Reserve

$815

2016-17

Ongoing

Construction of  Multi Deck Car Park

$1,500

$2,600

2017-18

2018-19

Pending EOI

 

Productivity Initiatives

New savings resulting from the current service review and continuous improvement have been targeted by this strategy which has also recognised the need for increased investment in ICT to drive productivity initiatives. The proposed SRV recommends the following additional funding allocations/(savings) of:

 

Recommended Strategy

Impact (‘000)

From

Comment

Operational Budget savings – 0.5%

($1,000)

2016-17

0.25% in 2015-16

Increased base investment in ICT

$200

2016-17

Ongoing

Once off ICT investment

$1,500

2016-17

Over 2 years

 

The General Manager has challenged the organisation to match the funds from the proposed SRV with savings from better ways of doing things, harnessing technology improvements, implementing new systems and reviewing service delivery.  Significant progress has been made on this.  These savings will provide the capacity to continue to service our growing city ensuring the SRV funds are directed towards the city shaping and future proofing priorities identified earlier in the report. 

 

 

 

 

Major Projects and Regional City infrastructure

As the City matures into our Regional City status capacity will need to be established for both project planning and implementation to ensure that we are in the best position to obtain the expanded infrastructure we will require.  Detailed consideration of City’s priorities has commenced and includes the outcomes of Penrith Progression, advancement of the Our River Masterplan and implementation of the South Creek Sporting Precinct, all of which will require a significant contribution from Council to either fund or part fund. This SRV will create the discretion for Council to pursue these and other projects. The proposed SRV recommends the following additional funding allocations of:

 

Recommended Strategy

Impact (‘000)

From

Comment

Major Projects Reserve/Contribution

$1,500

2018-19

$3.3m from 2021-22

Design cost allowance

$200

2016-17

Ongoing

 

Accommodating responsiveness

As the demands on the organisation grow it will be essential that the budget has capacity to quickly respond to any emerging priorities and opportunities as they arise.  A number of initiatives have been developed to provide that flexibility and respond to the pressures of the day. The proposed SRV recommends the following additional funding allocations:

 

Recommended Strategy

Impact (‘000)

From

Comment

Annual once off Project allocation

($450)

2016-17

Ongoing

Recurring costs (Service adjustments)

($100)

2016-17

Cumulative/ongoing

Surplus Budget

($1,000)

2020-21

0.5% Op Ex

 

 

SRV Community Consultation

 

Council is required to demonstrate community awareness that a broad section of the community, and not just a small section of it, is well informed about an SRV application. To do this Council’s SRV engagement program has involved:

 

i)          Landowner and resident notification

A city-wide letter and flyer outlining the SRV proposal was sent to all landowners, residents and occupiers in October. The flyer provided an overview of AREAS and the three rating proposals being considered, including an estimate of the increase in an average residential rate for each of the four years.  It also directed resident to additional information and how to make a submission.

 

ii)         City-wide survey

Micromex Research was engaged to undertake a telephone survey on the SRV proposal. The city-wide letter and flyer was followed up by telephone interviews of 608 respondents conducted between 30 October and 10 November 2015. Of 608 respondents, 486 were selected by means of a computer based random selection process. The remaining 122 respondents were ‘number harvested’ via face-to-face intercept at a number of areas around the Penrith Local Government Area (High Street and Penrith railway station and Queen Street St Marys). The maximum standard error for a sample size of 608 is +/-4% at the 95% confidence level.  What this means is if we were to repeat the survey 20 times with different samples of 600, on 19 of the 20 occasions we would expect to get the same result +/-4%. 

 

As part of the Survey respondents were asked to indicate which of the following three options was their most preferred option? The results were:

 

×       Improved Service Levels - 50%

×       Maintain Service Levels - 35%

×       Reduce Service Levels -15%

 

A copy of the full Survey results is attached.

 

iii)        SRV Phone line

A dedicated SRV phone line for enquiries was established between 27 October and 11 December. During this period a total of 85 phone calls were received of which 36 (42%) related to the SRV proposal.

 

iv)        Online information

The following information was made available on Council’s engagement portal – www.yoursaypenrith.com.au:

 

·    SRV flyer

·    Fact Sheets including:

-     AREAS Snapshot

-     Building Asset Renewal Program

-     Roads Asset Renewal Program

-     Public Domain Maintenance Program

-     Neighbourhood Renewal Program

·    FAQs

·    An overview of how the SRV will affect rates for business properties, farmland properties and residential properties

·    Media Release- Fit for the Future and SRV.

Feedback could be submitted through the online site. Information on the SRV proposal was also available at Council offices, Penrith and St Marys libraries and is attached to the report.

 

During the formal consultation period between 27 October and 11 December the statistics show the following activity:

·    a total of 522 visits to the site;

·    439* ‘aware’ visitors (i.e. someone visited the project page);

·    252* ‘informed’ visitors (i.e. someone looked at additional information on the project page such as the FAQ sections or timeline); and

·    20* ‘engaged’ visitors (i.e. someone has actively used the project page such as asking a question through the question tool).

*A single participant can perform multiple actions

 

Since this period there has been an additional 92 visits to the project page.

 

 

v)         Media communications

Newspaper articles and advertisements

Council is fit for the future 

The Western Weekender

25/10/15

Rate Rise Alert: Council wants you to have a say on a rate increase

Penrith City Gazette

26/10/15

Push for special rate rises

Mt Druitt-St Marys Standard

28/10/15

Rates tied to improvement

Penrith Press

28/10/15

Council rates likely to increase

The Western Weekender

29/10/15

Penrith Council considers a rate variation

St Marys-Mt Druitt Star

2/11/15

Resident views on rate rise wanted

Penrith City Gazette

19/11/15

Quarter page advertisements

Penrith Press

St Marys-Mt Druitt Standard

Nepean News

Penrith City Gazette

The Western Weekender

27/10/15, 30/10/15

27/10/15

29/10/15

29/10/15

30/10/15

Social media

Rate Rise Alert

St Marys-Mt Druitt Star Facebook

23/10/15

Rates discussion

Penrith City Gazette

25/10/15

Council rates likely to increase

The Western Weekender Facebook

29/10/15

Have your say about SRV

Penrith City Council Facebook

4/12/15

Corporate News Page

Story on Listening posts (SRV)

 

13/11/15

Have your say on Special Rate Variation options

Penrith City Council Community Newsletter

December edition

 

 

vi)        Business and Community meetings

Presentations on the SRV were provided to the following business and community groups:

Group

Date

Penrith CBD Corporation

Tuesday 10th  November

U3A Penrith AGM

Thursday 12th  November

Penrith Valley Chamber of Commerce

Thursday 12th  November

Penrith Valley Sports Foundation

Thursday 12th  November

Combined Pensioners Superannuates Association

Thursday 19th November

BEC Australia

Tuesday 24th November

Seniors & Pensioners Club Penrith

Tuesday 1st December

Cranebrook Neighbourhood Advisory Board

Wednesday 2nd  December

 

 

Due to the St Marys Town Centre Corporation being in the process of electing a new committee the information on the SRV proposal was emailed rather than being presented at their November meeting.

 

In addition an email was sent to around 590 community groups providing a copy of the flyer and a selection of fact sheets on the proposed SRV. The email advised locations of the listening posts, where further information could be found on www.yoursaypenrith.com.au and encouraged feedback and submissions.

 

 

vii)       Listening Posts

A number of listening posts across the City were undertaken during November where Council staff were available to answer questions and distribute information regarding the SRV proposal:

-      Mulgoa Shops:                Tuesday 17th November, 2pm-5pm

-      Luddenham Shops:         Tuesday 17th November, 2pm-5pm

-      Cranebrook Shops:         Thursday 19th November, 2pm-5pm

-      Cambridge Park Shops: Thursday 19th November, 2pm-5pm

-      Londonderry Shops:       Tuesday 24th November, 2pm-5pm

-      Penrith City Centre:        Saturday 28th November, 9am-12pm

-      St Marys Town Centre:  Saturday 28th November, 9am-12pm

 

Feedback and submissions were able to be submitted either by:

·    Online at www.yoursaypenrith.com.au;

·    Email at ourfuture@penrith.city; or

·    Mail addressed to the General Manager.

viii)      Penrith City Community Panel

Alongside the SRV community consultation program, Council convened a Community Panel comprising 34 randomly selected community members who met over six Saturdays, between September and December to advise Council on: What local services and infrastructure do we need in Penrith? Which should we do and to what level of quality - and how should we pay for it? The Community Panel was an integral component of our program of engagement to gain feedback from the community on Council’s performance and to determine the community’s expectations of services.

 

The Community Panel’s report recommends 16 areas for advocacy and 43 areas of focus which are detailed in a separate report. Broadly the Panel expressed a satisfaction with the services and direction of Council and highlighted some areas for enhancing services including CBD parking, activation of the River and opportunities resulting from the Badgerys Creek Airport.  The Community Panel also expressed that Council could better promote all of the good work that we are doing and identified potential service reductions in bulky goods pickup and duplicated services (provided by others), along with continuing to focus activities on job creation and better transport services and infrastructure.

 

Submissions

 

A total of 110 submissions were received on the SRV proposal and are attached to this report. Key areas raised include: Council working within its budget and reducing expenses; Council reducing waste and being more efficient; impact on pensioners; there has been no improvement in the area over many years; there should be more rates from growth and more housing and Section 94 Contributions; money wasted on infrastructure or services not used/needed; traffic congestion; road condition needs improvement; decked carpark should be paid by businesses; and rural rates higher for less services. A number of submissions also indicated support of the improved service levels and maintain service levels options.  Councillor have previously received a copy of all submissions received and a copy will also be forwarded to IPART with any application.

 

An individual response was sent to all submissions. 

 

Rating Structure Review

 

The Council’s Rating Policy has been considered in some detail during the development of the SRV with reports on a Rating Structure Review presented to the FWP and Councillor Briefings.  Councillors considered the rating structure options available, along with the impact of the SRV and endorsed the continuation of the existing ad valorem with a minimum rating structure.  In doing so it has also been proposed that to enhance affordability, address the changing shape of development in the City and growth in apartment and other strata living, and to lessen the impact of the SRV on Rural Ratepayers in particular that an application to increase the residential minimum by 16%, including the renewal of AREAS (covering approximately 35% of residential properties) form part of the SRV application being recommended tonight.  The table below illustrates the impact of this change would have on the minimum rate if the SRV is approved. 

 

 

2015-16

2016-17
(no change)

2016-17

Minimum Rate

$864.20

$903.70

$959.50

 

 

9.1%

16%

Minimum Land Value

190,059

238,000

259,000

 

 

It is noted that should the SRV be approved, all ratepayers will see an increase in their rates. The proposal to increase the minimum would result in that increase being lessened for 47,266 residential ratepayers.  It is acknowledged that the 19,441 ratepayers on the new minimum would see a greater increase as a result.

 

Update of Resource Strategy

 

Councillors will be aware that to support the SRV application the Resourcing Strategy has been updated to reflect the proposed application, in line with the Improvement Plan which formed part of Council’s Fit for the Future submission.  This document sets out our long term plans for our assets, workforce and finances and is required under the Integrated Planning and Reporting Legislation.  The Resourcing Strategy was last adopted In June 2013 and the version provided tonight (as a separate enclosure) has been revised and updated to reflect the work undertaken through the Capacity Review and be consistent with our Fit for the Future Improvement Plan.  A successful application for a SRV was a key assumption of the Fit for the Future Improvement Plan and the financial modelling in the Resourcing Strategy has been updated accordingly.  Should Council tonight determine to lodge an application for a SRV in accordance with the recommendations of this report, the amended Resourcing Strategy must also be adopted and submitted to IPART with the application. 

 

Conclusion

 

Penrith has been deemed ‘Fit for the Future’ by IPART, which provides an independent validation of the strategies we have had in place and also the strategies we are proposing for the future. Our submission to IPART included the proposed SRV and the continuation of AREAS. 

 

During October to December 2015, Council undertook an engagement program to inform residents of the SRV proposal. As detailed in the report this program included landowner and resident notification, a city-wide survey, a dedicated SRV phone line, information online and at the Civic Centres and libraries, media communications, listening posts, and business/community group meetings and notification.

 

The proposal for an SRV is one important element of a broader suite of Council strategies and actions, many which have commenced implementation and include reform of our financial structures and commitment to the continuous pursuit of productivity. The approach being taken is considered measured and complements the many other management initiatives that reduce overheads. The SRV will ensure we can provide the necessary infrastructure, continue to maintain our assets and services in line with our community’s expectations and growth of the City.

 

This report recommends that Council submit an application to IPART for a Special Rate Variation of 9.09% in 2016-17 (this includes the renewal of AREAS and the rate peg), 5.0% in 2017-18, 5.2% in 2018-19 and 5.4% in 2019-20.  In addition Council intend to make application to vary the minimum.  This increase of 16% in the first year includes the adjustment to the minimum, renewal of AREAS and the SRV.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Special Rate Variation Proposal - Planning for the Future be received.

2.    The Council endorse the submission of an application to IPART for a Special Rate Variation as outlined in this report including an increase to the Minimum Rate.

3.    Council adopt the updated Resource Strategy tabled at tonight’s meeting.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             8 February 2016

 

 

 

11

Summary of Investments and Banking for the period 1 December 2015 to 31 December 2015   

 

Compiled by:               Sue Kane, Financial Services Secretary

Authorised by:            Vicki O’Kelly, Acting Assistant General Manager  

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

      

 

Executive Summary

The purpose of this report is to provide a summary of investments for the period 1 December 2015 to 31 December 2015, a reconciliation of invested funds and the Agency Collection Methods at 31 December 2015.

 

The investment returns for the period are:

·    Council portfolio current yield                             2.96%

·    90 day Bank Bill Swap rate                      2.34%

·    Floating Rate Notes (return for the period)       3.39%

 

The report recommends that the information contained in the report be received.

Background

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

 

2.   Council’s Cash Book and Bank Statements have been reconciled as at 31 December 2015.

 

 

Vicki O’Kelly

Responsible Accounting Officer

 

 


 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Summary of Investments and Banking for the period 1 December 2015 to 31 December 2015 be received.

2.    The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 December 2015 to 31 December 2015 be noted and accepted.

3.    The graphical investment analysis as at 31 December 2015 be noted.

4.    The Agency Collection Methods as at 31 December 2015 be noted.

 

 

ATTACHMENTS/APPENDICES

1.  

Summary of Investments

6 Pages

Appendix

2.  

Agency Collection Methods

1 Page

Appendix

  


Ordinary Meeting                                                                                                           8 February 2016

Appendix 1 - Summary of Investments

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Ordinary Meeting                                                                                                           8 February 2016

Appendix 2 - Agency Collection Methods

 

PDF Creator

 



Committee of the Whole

 

DELIVERY PROGRAM REPORTS

 

CONTENTS

 

Pecuniary Interests

 

Other Interests

 

Monday February 8 2016

 

Item                                                                                                                                       Page

 

1        Presence of the Public                                                                                                       1

 

2        Creation of a new Entity                                                                    2

 

3        Property Matter - 154 Henry Street, Penrith (Welsh Place Carpark)                                2

 

 

 

 


Ordinary Meeting                                                                                             8 February 2016

A Leading City

 

 

1        Presence of the Public

 

Everyone is entitled to attend a meeting of the Council and those of its Committees of which all members are Councillors, except as provided by Section 10 of the Local Government Act, 1993.

A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

 

(a)          the discussion of any of the matters listed below; or

(b)          the receipt or discussion of any of the information so listed.

The matters and information are the following:

 

(a)          personnel matters concerning particular individuals;

(b)          the personal hardship of any resident or ratepayers;

(c)          information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business;

(d)          commercial information of a confidential nature that would, if disclosed:

·         prejudice the commercial position of the person who supplied it; or

 

·         confer a commercial advantage on a competitor of the Council; or

 

·         reveal a trade secret.

 

(e)          information that would, if disclosed, prejudice the maintenance of the law;

(f)           matters affecting the security of the Council, Councillors, Council staff or Council property;

(g)        advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

The grounds on which part of a meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting.

The grounds must specify the following:

(a)          the relevant provision of section 10A(2);

(b)          the matter that is to be discussed during the closed part of the meeting;

(c)          the reasons why the part of the meeting is being closed, including (if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which discussion of the matter in open meeting would be, on balance, contrary to the public interest.

Members of the public may make representations at a Council or Committee Meeting as to whether a part of a meeting should be closed to the public

The process which should be followed is:

 

·         a motion, based on the recommendation below, is moved and seconded

·         the Chairperson then asks if any member/s of the public would like to make representations as to whether a part of the meeting is closed to the public

·         if a member/s of the public wish to make representations, the Chairperson invites them to speak before the Committee makes its decision on whether to close the part of the meeting or not to the public.

·         if no member/s of the public wish to make representations the Chairperson can then put the motion to close the meeting to the public.

The first action is for a motion to be moved and seconded based on the recommendation below.

 

RECOMMENDATION

 

That:

 

Outcome 7

 

2        Creation of a new Entity 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Outcome 1

 

3        Property Matter - 154 Henry Street, Penrith (Welsh Place Carpark)

This item has been referred to Committee of the Whole as the report refers to matters affecting the security of the Council, Councillors, Council staff or Council property and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

PCC_Line


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

ATTACHMENTS  

 

 

Date of Meeting:     Monday 8 February 2016

Report Title:            Development Application 14/1208 Subdivision of one (1) allotment into five (5) allotments for the future regional park, central precinct and residue lots at (No.1208-1274) The Northern Road, Llandilo

Attachments:           23 February 2015 Ordinary Meeting Report

                                Locality Map

                                Precinct Plan

                                Plan of Subdivision

                                Location of Buffer Corridors

                                Written Advice from OEH supporting application

                                Central Visitor Area Plan



Ordinary Meeting                                                                                                           8 February 2016

Attachment 1 - 23 February 2015 Ordinary Meeting Report

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Ordinary Meeting                                                                                                           8 February 2016

Attachment 2 - Locality Map

 

PDF Creator


Ordinary Meeting                                                                                                           8 February 2016

Attachment 3 - Precinct Plan

 

PDF Creator


Ordinary Meeting                                                                                                           8 February 2016

Attachment 4 - Plan of Subdivision

 

PDF Creator


Ordinary Meeting                                                                                                           8 February 2016

Attachment 5 - Location of Buffer Corridors

 

PDF Creator


Ordinary Meeting                                                                                                           8 February 2016

Attachment 6 - Written Advice from OEH supporting application

 

PDF Creator


Ordinary Meeting                                                                                                           8 February 2016

Attachment 7 - Central Visitor Area Plan

 

PDF Creator


 

ATTACHMENTS  

 

 

Date of Meeting:     Monday 8 February 2016

Report Title:            Urban Development Institute of Australia National Congress 2016

Attachments:           UDIA 2016- BUZZ Adelaide Registration Brochure



Ordinary Meeting                                                                                                           8 February 2016

Attachment 1 - UDIA 2016- BUZZ Adelaide Registration Brochure

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator



 

ATTACHMENTS  

 

 

Date of Meeting:     Monday 8 February 2016

Report Title:            2014/2015 Annual Report - Hawkesbury River County Council

Attachments:           HRCC Annual Report 2014/15



Ordinary Meeting                                                                                                           8 February 2016

Attachment 1 - HRCC Annual Report 2014/15

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator



 

ATTACHMENTS  

 

 

Date of Meeting:     Monday 8 February 2016

Report Title:            Penrith City Community Panel

Attachments:           Penrith Community Panel: The City We Want



Ordinary Meeting                                                                                                           8 February 2016

Attachment 1 - Penrith Community Panel: The City We Want

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


 

ATTACHMENT       

 

 

 


Date of Meeting:     8 February 2016

 

Delivery Program:   Outcome 7 

 

Service:                   Financial Services

 

Report Title:             2015-2016 Voted Works