Council_Mark_POS_RGB

21 September 2016

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 26 September 2016 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 5 September 2016.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

 

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

 

10.         DELIVERY PROGRAM REPORTS

 

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

 

12.         URGENT BUSINESS

 

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 26 September 2016

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

ADVANCE AUSTRALIA FAIR

 

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

Beneath our radiant Southern Cross

We’ll toil with hearts and hands;

To make this Commonwealth of ours

Renowned of all the lands;

For those who’ve come across the seas

We’ve boundless plains to share;

With courage let us all combine

To Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 



Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


 

Council Chambers

Seating Arrangements


For members of the public addressing the meeting


 

 

 

Lectern


 

 

Executive Managers


 

 

 

Assistant General Manager Craig Butler


Chief Governance Officer Stephen Britten

General Manager
Alan Stoneham
Her Worship the Mayor Councillor Karen  McKeown


 Governance Officer Adam Beggs






Minute Clerk

MediaClr Marcus Cornish

North Ward

 

Clr Bernard Bratusa

South Ward

 

 

Clr Tricia Hitchen

East Ward

 

 

Clr Ben Goldfinch

South Ward

 

 

Clr Mark Davies

 

 

Clr Jim Aitken OAM

Public GallerySouth Ward

 

 

Clr Kevin Crameri OAM

North Ward

 

 

Clr Maurice Girotto

East Ward

Clr Jackie Greenow OAM

East Ward

 

North Ward

 

Clr Ross Fowler OAM

North Ward

 

Clr John Thain

North Ward

 

 G Clr reg Davies

 

Managers

 

 

 

 

Executive Managers


 


Council_Mark_POS_RGB2016 MEETING CALENDAR

January 2016 - December 2016

(Adopted by Council -  23 November 2015)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.30pm

 

8

 

 

 

 

 

 

 

5

(7.00pm)

 

 

 

19

(7.00pm)

 

29@

21

18v

23#

27*

25

22@

26^ü

(7.00pm)

24

28#+

 

Policy Review Committee

7.00pm

 

15

14

 

9

20

11

8

 

10

14

12

 

 

 

 

 

6

 

15

 

 

 

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2015-2016 Annual Statements are presented

 

Meeting at which any comments on the 2015-2016 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact the Acting Senior Governance Officer, Adam Beggs.

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 5 SEPTEMBER 2016 AT 7:04PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

Her Worship the Mayor, Councillor Karen McKeown read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by Rev Neil Checkley.

PRESENT

Her Worship the Mayor, Councillor Karen McKeown, Deputy Mayor, Councillor Ross Fowler OAM and Councillors Bernard Bratusa, Prue Car MP, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM, Tricia Hitchen, John Thain and Michelle Tormey.

 

APOLOGIES

255  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ben Goldfinch that an apology be received from Councillor Jim Aitken OAM.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 22 August 2016

256  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Tricia  Hitchen that the minutes of the Ordinary Meeting of 22 August 2016 be confirmed.

 

DECLARATIONS OF INTEREST

There were no declarations of interest.

 

SUSPENSION OF STANDING ORDERS

257  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor John Thain that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:10pm.

 

Mr Gary Mottau

 

Item 1 Draft 2015-16 Financial Statements

 

Mr Gary Mottau, a Director of Hill Rogers (HR) and Council’s Auditor, addressed Council on the Draft 2015-16 Financial Statements and advised that the Council's financial position is satisfactory.

 

 

RESUMPTION OF STANDING ORDERS

258  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Ben Goldfinch that Standing Orders be resumed, the time being 7:14pm.

 

Procedural Motion

259  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Ben Goldfinch Item 1 – Draft 2015-16 Financial Statements be brought forward to be considered first with the Mayoral Minutes to be considered after Item 1.

 

DELIVERY PROGRAM REPORTS

 

Outcome 7 - We have confidence in our Council

 

1        Draft 2015-16 Financial Statements                                                                                

260  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

That:

1.    The information contained in the report on Draft 2015-16 Financial Statements be received

2.    Pursuant to s413(2)(c) it is the Council's opinion that:

a.   The financial statements and schedules have been drawn up in accordance with the Local Government Act 1993 and Regulations, the Local Government Code of Accounting Practice and Financial Reporting, the Local Government Australian Infrastructure Management Guidelines, and Australian Accounting Standards. The Code requires a phasing in of the new accounting requirements

b.   The statements comply with Australian Statements of Accounting Concepts

c.   The financial statements present fairly the Council's financial position as at 30 June 2016 and the operating result for the year then ended

d.   The statements are in accord with Council's accounting and other records.

3.    Pursuant to the Local Government Code of Accounting Practice and Financial Reporting and section 215 of the Local Government (General) Regulation 2005 it is the Council's opinion that:

a.   The accompanying Special Purpose Financial Report has been drawn up in accordance with the Local Government Act 1993 and Regulations, the Local Government Code of Accounting Practice and Financial Reporting, and the requirements of National Competition Policy. The Code requires the inclusion of various charges and subsidies which are not actually paid or payable.

b.   The report is a special purpose report and is not required to comply with Australian Accounting Standards. The above legislative requirements differ from Australian Accounting Standards and hence the report does not comply with Australian Accounting Standards.

c.   The financial statements present a modelled scenario for comparative purposes. They do not report an actual result.

4.   Council confirm its endorsement of the budget in the knowledge that some of its business activities are not making commercial returns. The existence of notional subsidies represents Council’s commitment to its community service obligations.

5.   The Statements be forwarded to Council's Auditors.

6.   Abandonments for 2015-16 as detailed, including those Sundry Debtors detailed in the report, be written off.

7.   The balance of stores and materials be adjusted in the stores and materials registers in accordance with the various write-offs.

  

Mayoral Minutes

 

1        Retrospective                                                                                                                     

261  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Ross Fowler OAM that the Mayoral Minute on Retrospective  be received.

 

 

2        Acknowledgement of Cr Jackie Greenow OAM's service on Council                        

262  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Ross Fowler OAM that the Mayoral Minute on Acknowledgement of Cr Jackie Greenow OAM's service on Council be received.

 

All Councillors spoke in support of both Mayoral Minutes.

 

Councillor John Thain left the meeting and did not return, the time being 8:23pm.

 

 

Reports of Committees

 

1        Report and Recommendations of the Access Committee Meeting held on 10 August 2016                                                                                                                       

263  RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Marcus Cornish that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 10 August, 2016 be adopted.

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 7 - We have confidence in our Council

 

2        End of Term Report                                                                                                           

264  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Mark Davies

That:

1.    The information contained in the report on End of Term Report be received.

2.    The End of Term Report be adopted by Council and included as an Appendix to the 2015-16 Annual Report.

 

 

3        Council Operations between the Local Government Election and the 26 September 2016 Ordinary Council Meeting                                                                                       

265  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Bernard Bratusa

That:

1.     The information contained in the report on Council Operations between the Local Government Election and the 26 September 2016 Ordinary Council Meeting be received

2.     Development Applications which would normally warrant reporting to Council between 6 September 2016 and 24 October 2016 inclusive be determined under the General Manager’s delegation by:

·     the General Manager, after consultation with the Mayor, or in the Mayor's absence, the Deputy Mayor, in the periods from 6 September 2016 to 9 September 2016 inclusive and from 27 September 2016 to 23 October 2016 inclusive;

·     the General Manager, after consultation with the Mayor, in the period from 10 September to 25 September 2016.

3.     A report be presented to the Ordinary Council Meeting to be held on 24 October 2016 if any delegations of authority were used during the above periods.

 

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

UB 1           Advertisement of the Local Government Election         

Councillor Greg Davies requested that a motion be submitted to LG NSW to investigate a contribution from all Councils in order to fund a television campaign to advertise Local Government elections.

266 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish that the matter be brought forward and dealt with as a matter of urgency.

Her Worship the Mayor, Councillor Karen McKeown, ruled that the matter was urgent and should be dealt with at the meeting.

267 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish that a motion be submitted to LG NSW to investigate a contribution from all Councils in order to fund a television campaign to advertise Local Government elections.

 

UB 2           Western Sydney Opera - Portable Piano      

Councillor Jackie Greenow OAM requested that an amount of $1,000 be allocated from each ward’s voted works to Western Sydney Opera to purchase a portable piano.

268 RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Kevin Crameri OAM that the matter be brought forward and dealt with as a matter of urgency.

 

Her Worship the Mayor, Councillor Karen McKeown, ruled that the matter was urgent and should be dealt with at the meeting.

269 RESOLVED on the MOTION of Councillor Jackie Greenow OAM seconded Councillor Kevin Crameri OAM that an amount $1,000 be allocated from each ward’s voted works to Western Sydney Opera to purchase a portable piano.

 

Committee of the Whole

 

270  RESOLVED on the MOTION of Councillor Ben Goldfinch seconded Councillor Greg Davies that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 9:03pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Ben Goldfinch seconded Councillor Greg Davies that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

Outcome 7

 

2        Senior Staff Matters                                                                                                          

 

This item has been referred to Committee of the Whole as the report refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

The meeting resumed at 9:06pm and the General Manager reported that the Committee of the Whole met at 9:03pm on 5 September 2016, the following being present

 

Her Worship the Mayor, Councillor Karen McKeown, Deputy Mayor, Councillor Ross Fowler OAM, and Councillors Bernard Bratusa, Prue Car MP, Kevin Crameri OAM, Marcus Cornish, Greg Davies, Mark Davies, Maurice Girotto, Ben Goldfinch, Jackie Greenow OAM, Tricia Hitchen and Michelle Tormey.

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

CONFIDENTIAL BUSINESS

 

2        Senior Staff Matters                                                                                                          

RECOMMENDED on the MOTION of Councillor Marcus Cornish seconded Councillor Ross Fowler OAM

CW2 That:

1.    The information contained in the report on Senior Staff Matters be received.

2.    The recommendation of the Senior Staff Recruitment Review Committee be adopted.

 

 


 

ADOPTION OF Committee of the Whole

 

271  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Mark Davies that the recommendations contained in the Committee of the Whole and shown as CW1 and CW2 be adopted.

 

 There being no further business the Chairperson declared the meeting closed the time being 9:07pm.

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·  Their name;

 

·  Organisation or group they are representing (if applicable);

 

·  Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·  Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·      The interest of the speaker (e.g. affected person, neighbour, applicant,       applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                               

   


Reports of Committees

 

Item                                                                                                                                                Page

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 5 September, 2016                                                                                                                2

 

 



Ordinary Meeting                                                                                        26 September 2016

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 5 September, 2016

 

 

 

PRESENT

Her Worship the Mayor, Councillor Karen McKeown (Representative for the Member for Londonderry), Councillor Marcus Cornish, Councillor Tricia Hitchen (Representative for the Member for Penrith), James Suprain – Roads and Maritime Services, Steve Grady – Busways, Mark Elliott – St Marys Police LAC, Matthew Shirvington – Penrith Police LAC, Wayne Mitchell (Chair) – Executive Manager Environment and City Development, Adam Wilkinson – Engineering Services Manager, David Drozd – Traffic Engineering Co-ordinator, Graham Green – Senior Traffic Engineer, Ruth Byrnes – Senior Traffic Officer, Catherine Waerner – Road Safety Officer, Bernie Meier – Signs and Line Marking Officer, Steve Purvis – Senior Ranger.

 

APOLOGIES

Daniel Davidson – Senior Traffic Engineer, Caitlin Bailey - Trainee Engineer.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 1 August 2016

The Local Traffic Committee Meeting of 1 August 2016 were confirmed.

 

DECLARATIONS OF INTEREST

 NIL.

 

DELIVERY PROGRAM REPORTS

 

Catherine Waerner – Road Safety Officer arrived at the meeting, the time being 9:13am.

Councillor Marcus Cornish arrived at the meeting, the time being 9:15am.

 

Outcome 3 - We can get around the City

 

1        Great Western Highway, Emu Plains - Proposed Parking Sign Changes in Nepean High School Bus Bay                                                                                                        

RECOMMENDED

That:

1.    The information contained in the report on Great Western Highway, Emu Plains - Proposed Parking Sign Changes in Nepean High School Bus Bay be received.

2.    The Bus Zone signs in the Nepean High School bus bay on the Great Western Highway be updated to the current standard format and to standard school zone times of “Bus Zone 8.00am – 9.30am 2.30pm – 4.00pm school days” as shown in Appendices 1 and 2.

3.    A ‘No Stopping’ zone be installed starting 20 metres prior to the pedestrian crossing that bisects the bus bay on the Nepean High School frontage, and ending 10 metres after the pedestrian crossing as shown in Appendices 1 and 2.

4.    The bus zone in the Nepean High School bus bay be split into two separate Bus Zones either side of the pedestrian crossing, of 57 metres and 49 metres respectively, as shown in Appendices 1 and 2. 

5.    The entrance area of the bus bay be formalised with a ‘No Stopping’ sign with a left arrow, connecting this sign to the existing ‘No Stopping’ zones on the Great Western Highway, as shown on Appendices 1 and 2.

6.    The exit area of the bus bay be formalised by creating a ‘No Stopping’ zone of 10 metres at the intersection exit with the Highway as shown in Appendices 1 and 2.

7.    ‘No Entry’ signs be installed at the exit of the bus bay onto the Great Western Highway as shown in Appendix 3.

8.    The Principal of Nepean High School, Busways and Blue Mountains Bus Company be informed.

 

2        Emerald Street, Emu Plains - Proposed Reduction of 'No Stopping' Zones             

RECOMMENDED

That:

1.    The information contained in the report on Emerald Street, Emu Plains - Proposed Reduction of 'No Stopping' Zones be received.

2.    The “No Stopping 8.00am – 9.30am 2.30pm – 4.00pm school days” zones on the western side of Emerald Street on the frontage of Emu Plains Public School be reduced on the approach side of the children’s crossing from 25 metres to 20 metres and on the departure side from 32 metres to 10 metres, as shown in Appendices 1 and 2. 

3.    The “No Stopping 8.00am – 9.30am 2.30pm – 4.00pm school days” zones on the eastern side of Emerald Street across the road from Emu Plains Public School be reduced on the approach to the children’s crossing from 20 metres to 11.5 metres and on the departure from 25 metres to 10 metres, as shown in Appendices 1 and 2.  There are no driveways in this location and affected residents will be notified.

4.    ‘No Stopping’ zone signs be installed at the intersections of Emerald Street with Gwandalan Street and Stansbury Street at the standard 10 metres from the intersection as shown in Appendix 2, with the exception of the southern side of Stansbury Street as seen in recommendation 5 below, and that affected residents be notified.

5.    A ‘No Stopping’ zone sign be installed on the southern side of Stansbury Street at the intersection with Emerald Street at 12 metres from the intersection due to the location of a resident’s driveway, subject to consultation with the resident, as seen in Appendix 2. 

6.    The Principals of both Emu Plains Public School and Our Lady of the Way Primary School be requested to consider changing school finishing times from 2.55pm for both schools, to different times, in order to spread out the parent travel activity in the surrounding streets.

7.    The Principals of Emu Plains Public School and Our Lady of the Way Primary School, all Councillors and the author of the petition be informed.

 

 

 

 

3        O'Connell Street, Kingswood - Proposed Changes to Pedestrian and Bus Facilities                                                                                                                                             

RECOMMENDED

That:

1.    The information contained in the report on O'Connell Street, Kingswood - Proposed Changes to Pedestrian and Bus Facilities be received.

2.    The traffic and parking lanes on O’Connell Street between the Great Western Highway and Second Avenue be reviewed, with a detailed design plan to be brought to a future meeting of the Local Traffic Committee.

3.    Council’s Variable Message Sign Trailer be displayed in this location, and to pass on information about speed of travel on O’Connell Street, Kingswood, to Penrith Police.

4.    The bus stop across the road from the TAFE be moved from outside property 15 O’Connell Street to outside property 19 O’Connell Street, subject to consultation with the residents and bus companies affected, as shown on Appendix 1.

5.    A median island treatment with pedestrian provision be approved in principle on O’Connell Street just south of Algie Street as shown on Appendix 1, subject to consultation with the TAFE and residents affected, to be entered onto the Traffic Facilities prioritisation list, and with a detailed design plan to be submitted to a future meeting of the Penrith Local Traffic Committee.

6.    Nepean TAFE be requested to close the pedestrian access which leads pedestrians into an undesirable location, as shown and to install a gate on an appropriate route to both bus zones as shown in Appendices 1 & 2.

7.    Council install a 31 metre long ‘Bus Zone in the bus bay on the frontage of Nepean TAFE on O’Connell Street as shown on Appendix 2. 

8.    Council install a ‘No Stopping’ zone from the bus bay on O’Connell Street on the frontage of Nepean TAFE, north across the TAFE driveway and finishing at a services pole 3 metres north of the driveway – a total of 24 metres – as shown on Appendix 2. 

9.    A ‘No Stopping’ zone of 20 metres be installed on the western side if O’Connell Street north of Algie Crescent on the site of the previous bus stop, to allow “through” traffic to move around cars waiting to turn right into the TAFE driveway, as shown on Appendix 2.

10.  Council write to the Roads and Maritime Services requesting improvements in pedestrian and bicycle traffic signal access at the intersection of the Great Western Highway with O’Connell Street.

11.  Nepean TAFE, Busways and Transit Systems be advised of Council’s resolution. 

 


 

4        Carinya Avenue and Charles Hackett Drive, St Marys - Proposed Signage and Line Marking                                                                                                                               

RECOMMENDED

That:

1.    The information contained in the report on Carinya Avenue and Charles Hackett Drive, St Marys - Proposed Signage and Line Marking be received.

2.    Consultation be undertaken with affected residents regarding the proposed ‘No Stopping’ restrictions on Carinya Avenue opposite Belar Street, St Marys.

3.    Subject to no substantial objections being received, the ‘No Stopping’ signs on Carinya Avenue opposite Belar Street, St Marys be installed, as per Appendix 2.

4.    Double barrier centre line marking be provided on Carinya Avenue on approach to Charles Hackett Drive, on Belar Street, and on Charles Hackett Drive, as shown in Appendices 1 & 2.

5.    Pavement arrows be provided on West Lane to reinforce existing One Way traffic conditions, as shown in Appendices 2 & 3.

6.    The existing pavement arrow on Carinya Avenue at Charles Hackett Drive, St Marys, be removed as shown in Appendix 1.

7.    10m ‘No Stopping’ restrictions be provided on all approaches to the intersections of Carinya Avenue with Nariel Street, Belar Street, Benelong Street, Merinda Street and Waratah Street, as shown in Appendices 2 & 3.

8.    ‘No Stopping’ restrictions be provided on the northern kerb of Charles Hackett Drive, ending at the existing Bus Zone signage on Queen Street, St Marys, including the intersections of Carinya Avenue and West Lane, as per Appendix 1.

9.    The resident who reported the matter and Councillor Greenow be advised of Council’s resolution.

 

5        Glenmore Parkway, Glenmore Park - Proposed Changes Associated with Glenmore Park Town Centre Stage 2 Development                                                                        

RECOMMENDED

That:

1.    The information contained in the report on Glenmore Parkway, Glenmore Park - Proposed Changes Associated with Glenmore Park Town Centre Stage 2 Development be received.

2.    Consultation be undertaken with affected residents regarding the proposed changes, with any substantial objections to be referred back to Local Traffic Committee for consideration.

3.    Subject to no substantial objections being received, 135m of double-barrier (BB) linemarking be installed on the bend fronting the Glenmore Park Town Centre Stage 2 development (as shown in Appendix 1).

4.    Subject to no substantial objections being received, 135m of No Stopping restrictions be implemented on both sides of Glenmore parkway fronting the Glenmore Park Town Centre Stage 2 development (as shown in Appendix 1).

5.    Subject to no substantial objections being received, a right turn ban onto Glenmore Parkway be implemented at the driveway of number 380 Glenmore Parkway, with ‘Left Only’ and ‘No Right Turn’ signage to be installed opposite the driveway entrance and lane divider flaps over the centre line at this location (as shown in Appendix 1).

6.    Prior to completion of construction works associated with the Glenmore Park Town Centre Stage 2 development, a concrete median centre island (approximately 170.0m long x 0.3m high x 0.9m wide) be installed along the site frontage (as shown in Appendix 2 and 3), with detailed design plans to be submitted to Local Traffic Committee for endorsement prior to construction.

7.    The two existing Bus Zones, and associated bus shelters, on Glenmore Parkway adjacent to the site shall be relocated by the developer (the western shelter to be relocated approximately 15m to the south, and the eastern shelter approximately 24m to the south), with bus stops/shelters to be designed in accordance with the requirements of the Disability Discrimination Act 2002 (DDA), Disability Standards for Accessible Public Transport (DSAPT) and the Guideline for promoting compliance of bus stops with the Disability Standards for Accessible Public Transport 2002 (as shown in Appendix 2).

8.    Any works in the Council road reserve associated with facilitating the Glenmore Park Town Centre Stage 2 development are to be undertaken by the developer at no cost to Council.

9.    Final regulatory signage and linemarking plans are to be submitted by the developer to Council for approval by the Local Traffic Committee, prior to the issue of an Occupation Certificate for the site.

10.  All major stakeholders be advised of Council’s resolution.

11.  The Roads and Maritime Services be advised of Council’s resolution.

                   12.    Village Fair and Quasar Group be advised of Council’s resolution.

 

6        Barlow Street and Haining Street, Cambridge Park - Endorsement of Design Plan 

RECOMMENDED

That:

1.    The information contained in the report on Barlow Street and Haining Street, Cambridge Park - Endorsement of Design Plan be received.

2.    Consultation with adjoining residents be undertaken.

3.    Subject to no substantial objections, Design Plan AB177 (dated August 2016) be endorsed for construction, with funding provided from the 2016/17 Nation Building Black Spot Program.

4.    A street lighting assessment be conducted in accordance with Council’s         Public Domain Lighting Policy (August 2004) to ensure compliance with the   relevant lighting category.

 

 

 

7        Blackwell Avenue and The Grandstand, St Clair - Endorsement of Design Plan     

RECOMMENDED

That:

1.    The information contained in the report on Blackwell Avenue and The Grandstand, St Clair - Endorsement of Design Plan be received.

2.    Consultation be undertaken with residents adjacent to the proposed Median Island Stop Treatment with pedestrian provisions.

3.    Subject to no substantial objections, Council’s Design Plan AB178 (dated August 2016), as shown in Appendix 1, be finalised and endorsed for construction, with funding from Council’s 2016/17 Urgent Traffic Facilities program.

4.    A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

 

8        Western Sydney Marathon - Saturday, 1 October 2016                                                

RECOMMENDED

That:

1.    The information contained in the report on Western Sydney Marathon - Saturday, 1 October 2016  be received.

2.    Approval be given for the temporary closure of Old Castlereagh Road, between the SIRC Gate B and the termination of Old Castlereagh Road,  from 4.30am to 2.00pm on Saturday 1 October 2016 for the marathon and half marathons of the “Western Sydney Marathon”, subject to the following conditions:

a)   The event applicant be advised that this is a Class 2 Event under the “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified in the Guide must be complied with prior to the event.

b)  A Traffic Management Plan including a Risk Management Plan be lodged by the event applicant with the Roads and Maritime Services and the Transport for NSW Traffic Management Centre for approval, prior to the event.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

c)  The event applicant obtains separate approval from the NSW Police with a copy of the NSW Police approval must be submitted to Council prior to the event.

d)  The event applicant submits to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million, 30 days prior to the event.  In addition, the event applicant indemnifies Council, in writing, against all claims for damage and injury which may result from the proposed event.

e)  A detailed Traffic Control Plan be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event.  The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

f)  The event applicant arrange to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan.  Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

g)  The event applicant provides advice to Council prior to the event that the event complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

h)  The event applicant advertise the proposed temporary road closure in local newspapers a minimum of two weeks prior to the event, and provide variable message signs (VMS) in appropriate locations a minimum of one week prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

i)   The event applicant notifies the Ambulance Service of NSW, fire brigades (Fire & Rescue NSW and NSW Rural Fire Service) and NSW State Emergency Service of the proposed event and submits a copy of the notification to Council prior to the event.

j)   The event applicant notifies private bus companies of the proposed event and submits a copy of the notification to Council prior to the event.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

k)  Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report be required to be submitted to the next available Local Traffic Committee meeting.

l)   The event applicant ensures that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

m) The event applicant ensures that competitors are advised to obey road rules and Police directions during the event. 

n)  Any affected properties along the event route, including the Castlereagh Christian Conference Centre, be advised of the proposal by the applicant.

3.    All works as part of this approval be conducted at no cost to Council.

4.    The applicant be advised of Council’s resolution.

 

9        High and Riley Streets, Penrith - "Christmas Twilight Tree" Event - Friday, 11 November 2016                                                                                                                  

RECOMMENDED

That:

1.    The information contained in the report on High and Riley Streets, Penrith - "Christmas Twilight Tree" Event - Friday, 11 November 2016  be received.

2.      Approval be given for the temporary closure of High Street, Penrith, between Station Street and the Pop-Up Park; and Riley Street, Penrith, between Henry and High Streets, on Friday 11 November 2016 between 2.00pm to 11.00pm, subject to the following conditions:

a)   The event applicant be advised that this is a Class 2 Event under the “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified in the Guide must be complied with prior to the event.

b)  A Traffic Management Plan including a Risk Management Plan be lodged by the event applicant with the Roads and Maritime Services and Traffic Management Centre for approval, prior to the event.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

c)  The event applicant obtains separate approval from the NSW Police and submits a Schedule 1 Form under the Summary Offences Act to the NSW Police prior to the event.  A copy of the NSW Police approval must be submitted to Council prior to the event.

d)  The event applicant submits to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million, 30 days prior to the event.  In addition, the event applicant indemnifies Council, in writing, against all claims for damage and injury which may result from the proposed event.

e)  A detailed Traffic Control Plan be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event.  The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

f)  The event applicant arrange to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan.  Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

g)  The event applicant provides advice to Council prior to the event that the event complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

h)  The event applicant advertise the proposed temporary road closure in local newspapers a minimum of two weeks prior to the event, and provide variable message signs (VMS) in appropriate locations a minimum of one week prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

i)   The event applicant arranges an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the event.  Any concerns or requirements must be resolved by the applicant or referred back to Council for consideration.

j)   Signposting advising the date and time of all closures be provided by the event organiser and be provided two weeks prior to the event.  The applicant is to liaise with the Roads and Maritime Services regarding size of sign and text height.

k)  The event applicant notifies the Ambulance Service of NSW, fire brigades (Fire & Rescue NSW and NSW Rural Fire Service) and NSW State Emergency Service of the proposed event and submits a copy of the notification to Council prior to the event.

l)   The event applicant notifies private bus companies of the proposed event and submits a copy of the notification to Council prior to the event.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

m) Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report be required to be submitted to the next available Local Traffic Committee meeting.

n)  The event applicant ensures that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

3.    The applicant be advised of Council’s resolution.

 

10      Christie Street, Forrester Road and Boronia Road, St Marys - Proposed Pedestrian Refuge Facility                                                                                                                   

RECOMMENDED

That:

1.    The information contained in the report on Christie Street, Forrester Road and Boronia Road, St Marys - Proposed Pedestrian Refuge Facility be received.

2.    A pedestrian walk-through be integrated into splitter islands at the roundabout at the Forrester Road intersection with Christie Street and Boronia Road, on both the eastern and western legs of the intersection (as shown in Appendix 1).

3.    Council’s Design Co‑ordinator be requested to prepare a design for the facilities, with a further report submitted to the Local Traffic Committee for design plan finalisation and endorsement.

4.    The project be funded from the current or a future Urgent Local Traffic Committee budget.

5.    The resident be advised of Council’s resolution.

 


 

11      "Ironman 70.3 - Sydney 2016" Event - Sunday, 27 November, 2016                           

RECOMMENDED

That:

1.    The information contained in the report on "Ironman 70.3 - Sydney 2016" Event - Sunday, 27 November, 2016  be received.

2.    The event applicant be advised that this is a Class 2 Event under the “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified must be complied with prior to the event.

3.    The temporary closure of the following roads be approved:

 

*      McCarthy’s Lane, between gate and Castlereagh Road

*      Old Castlereagh Road, between SIRC and Castlereagh Road

*      Castlereagh Road, between Andrews Road and Brooks Lane

*      Hinxman road, between Castlereagh road and Post Office Road

*      Post Office Road, between Castlereagh Road and Devlin Road

*      Brooks Lane, between Castlereagh Road and Wilshire Road

*      Wilshire Road, between Brooks Lane and Jockbett Road

*      Jockbett Road, between Wilshire Road and The Driftway

*      The Driftway, between Castlereagh Road and Londonderry Road

*      Leland Street, between Lugard Street and Old Castlereagh Road

*      Lugard Street, between Camden Street and Leland Street

*      Borec Road, between Cassola Place and Lugard Street

*      Cassola Place, from Borec Road; 

 

from 3.30am to 2.00pm on Sunday 27 November 2016 for the “Ironman 70.3 – Sydney 2016” event, subject to the following conditions:

 

a.    A Traffic Management Plan including a Risk Management Plan be lodged by the event applicant with the Roads and Maritime Services for approval, prior to the event.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

b.    The event applicant obtain separate approval from the NSW Police and submit a Schedule 1 Form under the Summary Offences Act to the NSW Police prior to the event.  A copy of the NSW Police approval must be submitted to Council prior to the event.

c.    The applicant consult in person with all residents and businesses affected by the proposed closures and make arrangements as required for access to their properties throughout the event.

d.    The event applicant submit to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million, 30 days prior to the event.  In addition, the event applicant indemnify Council in writing against all claims for damage and injury which may result from the proposed event.

e.    A detailed Traffic Control Plan be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event.  The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

 

f.     The event applicant arrange to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan.  Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

g.    The event applicant provide advice to Council prior to the event that the event complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

h.    The event applicant advertise the proposed temporary road closures in local newspapers a minimum of two weeks prior to the event, and provide variable message signs (VMS) in appropriate locations a minimum of two weeks prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

i.     The event organiser notify the Ambulance Service of NSW and fire brigades (Fire & Rescue NSW and NSW Rural Fire Service) and NSW State Emergency Services of the proposed event and submit a copy of the notification to Council prior to the event.

j.     The event applicant notify private bus companies of the proposed event and submit a copy of the notification to Council prior to the event.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

k.    Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report be required to be submitted to the next available Local Traffic Committee meeting.

l.     The event applicant ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

m.   The event applicant advise competitors to obey road rules and Police directions during the event.

4.    Any proposed speed limit reductions are subject to the separate approval of the Roads and Maritime Services.

5.    All works as part of this approval be conducted at no cost to Council.

 

12      Chapel Street and Lethbridge Street, St Marys - Endorsement of Design Plan        

RECOMMENDED

That:

1.    The information contained in the report on Chapel Street and Lethbridge Street, St Marys - Endorsement of Design Plan be received.

2.    Consultation with adjoining residents be undertaken.

3.    Subject to no substantial objections, Design Plan AC268 (dated July 2015) be endorsed for construction, with funding provided from the 2016/17 Nation Building Black Spot Program.

4.    A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

 

13      "The Australian Ballet" - Sydney International Regatta Centre; Saturday, 5 November 2016                                                                                                                  

RECOMMENDED

That:

1.    The information contained in the report on "The Australian Ballet" - Sydney International Regatta Centre; Saturday, 5 November 2016 be received

                   2.      The Traffic Management Plan for “The Australian Ballet – Swan Lake” at                          Sydney International Regatta Centre on Saturday 5 November, 2016 be                          endorsed, subject to the following conditions:

a)   The event applicant be advised that this is a Class 2 Event under the “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified in the Guide must be complied with prior to the event.

b)  A Traffic Management Plan including a Risk Management Plan be lodged by the event applicant with the Roads and Maritime Services and the Transport for NSW Traffic Management Centre for approval, prior to the event.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

c)  The event applicant submits to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $10 million, 30 days prior to the event.  In addition, the event applicant indemnifies Council, in writing, against all claims for damage and injury which may result from the proposed event.

d)  A detailed Traffic Control Plan be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event. 

e)  Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

f)  The event applicant provides advice to Council prior to the event that the event complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

g)  The event applicant advertise the proposed traffic management arrangements in local newspapers a minimum of two weeks prior to the event, and provide variable message signs (VMS) in appropriate locations a minimum of one week prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

h)  The event applicant notifies the Ambulance Service of NSW, fire brigades (Fire & Rescue NSW and NSW Rural Fire Service) and NSW State Emergency Service of the proposed event and submits a copy of the notification to Council prior to the event.

i)   The event applicant notifies private bus companies of the proposed event and submits a copy of the notification to Council prior to the event.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

j)   Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report be required to be submitted to the next available Local Traffic Committee meeting.

k)  The event applicant ensures that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

l)   The event applicant ensures that competitors are advised to obey road rules and Police directions during the event. 

                   3.      The applicant be advised of Council’s resolution.

 

14      Carpenter Street, Colyton - Proposed Changes to Parking Signage                          

RECOMMENDED

That:

1.    The information contained in the report on Carpenter Street, Colyton - Proposed Changes to Parking Signage be received.

2.    A 30 metre ‘No Parking 8:00am – 9:30am school days’ zone be installed immediately to the east of the Bus Zone on the school frontage on Carpenter Street, as shown in Appendices 1 and 2.

3.    A 17 metre ‘No Parking 8:00am – 9:30am school days’ zone be installed to the east of the pedestrian crossing on the frontage of 50 Carpenter Street as shown in Appendices 1 and 2. 

4.    ‘Piano key’ line marking be installed on the edges of the raised threshold for the pedestrian crossing.

5.    No Stopping’ zone signage be installed on both corners of the intersection of Carpenter Street and Dalton Street, Colyton, at the standard 10 metres from the intersection as shown in Appendix 2.

6.    Council review pedestrian safety at the school three months after the installation of the ‘No Parking’ zones.

7.    A road safety education flier be produced for both parents/ guardians and for senior student drivers, and for student pedestrians to show safe travel strategies at the school.

8.    The Principal of Colyton High School and Councillor Greg Davies be informed.




 

15      Cadda Ridge Drive, Caddens - Proposed 'No Stopping' Zone Extensions and 'Bus Zone' at 'Bus Stop'                                                                                                            

RECOMMENDED

That:

1.    The information contained in the report on Cadda Ridge Drive, Caddens - Proposed 'No Stopping' Zone Extensions and 'Bus Zone' at 'Bus Stop' be received.

2.    The “No Stopping” zones in Cadda Ridge Drive, Caddens be extended and a “Bus Zone” be installed at the “Bus Stop” fronting property number 4 Cadda Ridge Drive, Caddens as shown on Appendix 1.

3.    The affected property owners at 2, 4, 6 and 8 Cadda Ridge Drive, Caddens and other petition signatories be advised of Council’s resolution.

4.    Councillor Greg Davies be advised of Council’s resolution.

 

16      Borrowdale Way and Sherringham Road, Cranebrook - Endorsement of Roundabout Design Plan                                                                                                 

RECOMMENDED

That:

1.    The information contained in the report on Borrowdale Way and Sherringham Road, Cranebrook - Endorsement of Roundabout Design Plan be received.

2.    Consultation with adjoining residents be undertaken.

 

3.    Subject to no substantial objections, Council’s Design Plan AB179 (dated August 2016) for the construction of a roundabout at the intersection of Borrowdale Way and Sherringham Road, Cranebrook be endorsed for construction with funding provided from Council’s 2016-2017 Major Traffic Facilities budget.

4.    A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

 

REQUESTS FOR REPORTS AND MEMORANDUMS

NIL.

 

GENERAL BUSINESS

 

GB 1           West Lane Carpark, St Marys - Car Park Orientation    

Councillor Marcus Cornish requested a review of the parking orientation and layout along the full length of the West Lane Carpark in St Marys.

RECOMMENDED

That Council’s Traffic Section investigate opportunities to improve circulation and number of car parking spaces and advise Councillor Cornish of findings.

 


 

GB 2           Old Castlereagh Road, Penrith - Request for Reduced Speed        Limit         

Sergeant Matthew Shirvington of Penrith LAC requested that the speed limit on Old Castlereagh Road, Penrith be reviewed and reduced from 80km/hr to 60km/hr in order to improve the safety of drivers, pedestrians and cyclists.

RECOMMENDED

          That Council’s Traffic Section write to RMS and request a review of speed   limits along Old Castlereagh Road, Penrith and request that the speed limit be reduced from 80km/hr to 60km/hr. 

 

GB 3           Leicester Way, between Explorers Way and Coonawarra Drive,     St Clair - Concerns Regarding Speeding and "Rat Running"

Councillor Tricia Hitchen expressed concern to the Committee about speeding and “rat running” occurring at Leicester Way, between Explorers Way and Coonawarra Drive, St Clair.

RECOMMENDED

          That Council’s Traffic Section investigate speeding concerns and “rat running” at Leicester Way, between Explorers Way and Coonawarra Drive, St Clair and undertake traffic counts and appropriate investigations.

 

GB 4           Forrester Road and Christie Street, St Marys - Bus Stops    

Councillor Tricia Hitchen expressed concern to the Committee about safety issues around pedestrians crossing the road from one bus stop to the other on Forrester Road and Christie Street, St Marys. Councillor Hitchen also highlighted that vehicles are conducting U-turns at the ‘Auto One’ store near the intersection of Forrester Road and Griffiths Street, St Marys and are contributing to the issue.

RECOMMENDED

That Council’s Traffic Section review bus stop locations and pedestrian desire lines on Forrester Road and Christie Street, St Marys.

 

GB 5           Brisbane Street, Oxley Park - Parked   Vehicles Narrowing the       Street                           

Councillor Tricia  Hitchen expressed concern to the Committee about vehicles parking near the chicanes located on Brisbane Street, Oxley Park that are narrowing the street and making it virtually a one-way street.

RECOMMENDED

          That:

1.   Council’s Traffic Section review the parking conditions at this location.

2.   A further report be developed and presented back to the LTC Committee for review.

 


 

GB 6           St Marys Railway Station - Turning Circle Facility

Councillor Tricia  Hitchen raised concerns in relation to the St Marys Railway Station, particularly the turning circle facility at the northern end of Queen Street, St Marys.

RECOMMENDED

          That:

1.   Request be made to Penrith LAC to conduct patrols of St Mary’s Railway Station and the turning circle facility at the northern end of Queen Street, St Marys.

2.   Council Rangers be requested conduct reviews of this location to ensure parking restrictions are being adhered to.

 

GB 7           Victoria Bridge, Penrith - Reinstatement of White Lines        

Sergeant Matthew Shirvington of Penrith LAC requested that the white line (separating pedestrians and vehicles) across Victoria Bridge Penrith be reinstated.

RECOMMENDED

That Council’s Traffic Section contact RMS and request that the white line separating pedestrians and vehicles across Victoria Bridge be repainted.

 

GB 8           Russell Street, Emu Plains - 'No Stopping' Signs          

Councillor Marcus Cornish advised the Committee of the ‘No Stopping’ signs pointing the incorrect way on Russell Street, Emu Plains near the southern side of the railway bridge. 

RECOMMENDED

That Council’s Traffic Section review the ‘No Stopping’ signage along Russell Street, Emu Plains near the railway bridge.

 

GB 9           Old Bathurst Road, Emu Plains - Widening of Road and        Turning Bay                         

Councillor Marcus Cornish requested that as part of the expansion of Emu Plains Prison, that Old Bathurst Road, Emu Plains be widened as well as the turning bay capacity be increased.

RECOMMENDED

That Council’s Traffic Section review Old Bathurst Road, Emu Plains capacity and the turning bay for possible options for improvement.

 

GB 10         Local Traffic Committee Feedback               

Councillor Marcus Cornish gave thanks to the Committee members for their involvement and contribution to the Committee discussions.

 RECOMMENDED

That the information be noted. 

 

GB 11         Local Government Area (LGA) - Major Truck Operations      

Steve Grady of Busways advised the Committee about major truck operations in the LGA that coincide with bus routes particularly school buses. Mr Grady also advised that quarries and other companies have been suggested to vary truck routes and their times of transportation and delivery.

RECOMMENDED

That the information be noted.

 

GB 12         Mullins Road, Penrith - Update on the Installation of 'No       Stopping' Signs                            

Steve Grady of Busways asked the Committee about the timing of when the ‘No Stopping’ signs will be installed fronting Heartland Holden on Mullins Road, Penrith.

RECOMMENDED

That Council’s Signage and line marking Officer directly contact and advise Mr Steve Grady of Busways as to when the ‘No Stopping’ signs will be installed.

 

GB 13         Glossop Street and Brisbane Street, St Marys - Bus Turning          Movements                             

David Drozd – Traffic Engineering Coordinator advised the Committee regarding the issues raised with buses turning left into Brisbane Street from Glossop Street, St Marys. Mr Drozd presented a sketch which depicted an offset (south) centre line, which was designed to assist in managing turning movements.

RECOMMENDED

That the proposed double barrier line marking in Brisbane Street, St Marys at the intersection with Glossop Street be relocated 1 metre further south from the existing location.

 

GB 14         Azalea Crescent, Glenmore Park - Request for Update

Her Worship the Mayor, Councillor Karen McKeown requested an update from the Committee on Azalea Crescent, Glenmore Park. Mayor McKeown was advised that the matter has already been received and will be investigated by Council’s Traffic Section.

 RECOMMENDED

          That the information be noted.

 

GB 15         Racecourse Road, South Penrith - Concerns Regarding        Speeding Vehicles and Crest              

Her Worship the Mayor, Councillor Karen McKeown raised safety concerns on behalf of residents about the crest on Racecourse Road north of the intersection with Maxwell Street, South Penrith and advised that vehicles are speeding southbound of the crest.

RECOMMENDED

          That Council’s Traffic Engineers investigate speeding concerns along Racecourse Road, South Penrith and undertake speed and traffic counts and appropriate investigations.

 

GB 16         Between Erskine Park Road and Arundel Park Drive - Vehicles     Cutting though Public Reserve Land                

Her Worship the Mayor, Councillor Karen McKeown raised concerns on behalf of Mr Stone about vehicles cutting through the Public Reserve land located between Erskine Park Road and Arundel Park Drive, Erskine Park. It was highlighted that Parks and Gardens are investigating installing sandstone blocks to prevent vehicles from accessing and travelling on Public Reserve.

RECOMMENDED

          That Council’s Parks and Garden’s Department consider installing sandstone        blocks on the Public Reserve as an interim measure, before upgrades are made to   Erskine Park Road in the future.

 

GB 17         Jamieson Street, Russell Street and Water Street, Emu Plains -    Pedestrian Safety Concerns                 

Her Worship the Mayor, Councillor Karen McKeown raised concerns about pedestrian safety near the intersection of Jamieson Street, Russell Street and Water Street, Emu Plains.

RECOMMENDED

          That Council’s Traffic Section review the intersection and the options for improved conditions and a report be presented to the LTC Committee to review.

 

GB 18         High Street, Penrith - Driveway to BlockBuster Carpark       

Her Worship the Mayor, Councillor Karen McKeown raised concerns about the narrow driveway to the Blockbuster private carpark on High Street, Penrith. She advised the Committee that vehicles are using the car park as a drop off/ pick up point for school children.

RECOMMENDED

          That Council’s Traffic Section review the potential options to improve road and pedestrian conditions and advise Mayor McKeown of the findings.

 

GB 19         The Northern Road at Andromeda Drive, Cranebrook - Update      on Traffic Signals     

Her Worship the Mayor, Councillor Karen McKeown requested an update on the Traffic Light proposal at Andromeda Drive, within the Northern Road, Cranebrook. The RMS advised Mayor McKeown that the matter is at the design stage.

RECOMMENDED

          That the information be noted.

 

There being no further business the Chairperson declared the meeting closed the time being 11:22am.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 5 September, 2016 be adopted.

 

 

  


DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

     

Outcome 7 - We have confidence in our Council

 

1        Election of Mayor                                                                                                                2

 

2        Election of Deputy Mayor                                                                                                   2

 

3        Councillor Fees                                                                                                                  2

 

4        Councillor Forums & Representation on Working Parties                                                 2

 

5        Councillor Representation on Controlled Entities, Internal and External Committees and External Organisations                                                                                                       2

 

6        Local Government NSW Annual Conference - Voting Delegate Nominations                 2

 

7        2015-16 Financial Statements                                                                                           2

 

8        Summary of Investments & Banking for the period 1 August 2016 to 31 August 2016    2

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 2 - We plan for our future growth

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 3 - We can get around the City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 4 - We have safe, vibrant places

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 5 - We care about our environment

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 6 - We're healthy and share strong community spirit

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                                Page

 

1        Election of Mayor                                                                                                                2

 

2        Election of Deputy Mayor                                                                                                   2

 

3        Councillor Fees                                                                                                                  2

 

4        Councillor Forums & Representation on Working Parties                                                 2

 

5        Councillor Representation on Controlled Entities, Internal and External Committees and External Organisations                                                                                                       2

 

6        Local Government NSW Annual Conference - Voting Delegate Nominations                 2

 

7        2015-16 Financial Statements                                                                                           2

 

8        Summary of Investments & Banking for the period 1 August 2016 to 31 August 2016    2

 

 

 



Ordinary Meeting                                                                                        26 September 2016

 

 

 

1

Election of Mayor   

 

Compiled by:               Adam Beggs, Governance Officer

Authorised by:            Glenn McCarthy, Governance Manager  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Support the Councillors in meeting their statutory obligations and roles as community representatives

      

 

Executive Summary

The purpose of this report is for the Councillors to elect a Mayor.  This report details the process for the election of a Mayor and the different methods of voting that a Council can resolve to determine how the Mayor is elected.  The report recommends that Council determine the method for the election of Mayor if more than one nomination is received.

Background

Section 290 of the Local Government Act, 1993 requires Councils to elect a Mayor within three (3) weeks of an Ordinary Election. The Mayoral election must therefore be held by

1 October 2016.

 

Returning Officer

 

The Local Government (General) Regulation 2005 – Schedule 7 provides that the General Manager (or a person appointed by the General Manager) is the returning officer for the election of a Mayor by the Councillors.

 

Nominations for Mayor

 

The Local Government (General) Regulation 2005 (the Regulation) provides for a Councillor to be nominated without notice for election as Mayor. However, the nomination must be in writing by two or more Councillors, one of whom can be the nominee. The nomination is not valid unless the nominee has indicated consent to the nomination in writing.

 

The nomination is to be delivered or sent to the Returning Officer (General Manager).  The nomination form can be delivered or sent to the Returning Officer up until the time of the election being conducted.

 

Nomination forms will have been sent to all Councillors prior to this meeting.  Nomination forms will also be available at the meeting if required.

 

The Returning Officer is to announce the names of the nominees at the Council meeting at which the election is to be held.

 

Term of Office of Mayor

The NSW Parliament recently made changes to the Local Government Act 1993. The changes have resulted in the term of Office for a Mayor elected by councillors to be increased to two years. As such, the term of Office of the Mayor will be until the next Mayoral Election in September 2018.

Ballot

If only one Councillor is nominated for the Office of Mayor, that Councillor is elected. If more than one Councillor is nominated, the Council is to resolve whether the election is to proceed by open voting, ordinary ballot or preferential ballot. The election is to be held at the Council meeting at which the Council resolves on the method of voting.

 

In the Regulation the term “open voting” means voting by a show of hands or similar means, and “ballot” has its normal meaning of secret ballot.  In other words, the ordinary and preferential ballots are to be secret ballots.

 

Ordinary Ballot or Open Voting

If the election proceeds by ordinary ballot, the Returning Officer is to decide the manner in which votes are to be marked on the ballot-papers. The Formality of a ballot-paper under this Part is to be determined in accordance with clause 345 of the Regulation (copy appended to the report).

 

Count in the case of 2 candidates

 

1.    If there are only 2 candidates, the candidate with the higher number of votes is elected.

 

2.    If there are only 2 candidates and they are tied, the one elected is to be chosen by lot (more information is provided on this process later in the report).

 

Count in the case of there being 3 or more candidates

 

1.      If there are 3 or more candidates, the one with the lowest number of votes is to be excluded.

 

2.      If 3 or more candidates still remain, a further vote is to be taken of those candidates and the one with the lowest number of votes from that further vote is to be excluded.

 

3.      If, after that, 3 or more candidates still remain, the procedure set out in subclause (2) is to be repeated until only 2 candidates remain.

 

4.      A further vote is to be taken of the 2 remaining candidates.

 

5.      The candidate with the higher number of votes is elected.

 

6.   If at any stage during a count under subclause (1) or (2), two or more candidates are tied on the lowest number of votes, the one excluded is to be chosen by lot.

 

Preferential Ballot

1.      The ballot-papers are to contain the names of all the candidates. The Councillors are to mark their votes by placing the numbers “1”, “2” and so on against the various names so as to indicate the order of their preference for all the candidates.

 

2.      The formality of a ballot-paper under this Part is to be determined in accordance with clause 345 of the Regulation.

 

3.      If a candidate has an absolute majority of first preference votes, that candidate is elected.

 

4.      If not, the candidate with the lowest number of first preference votes is excluded and the votes on the unexhausted ballot-papers counted to him or her are transferred to the candidates with second preferences on those ballot-papers.

 

5.      A candidate who then has an absolute majority of votes is elected, but, if no candidate then has an absolute majority of votes, the process of excluding the candidate who has the lowest number of votes and counting each of his or her unexhausted ballot-papers to the candidates remaining in the election next in order of the voter’s preference is repeated until one candidate has received an absolute majority of votes. At that stage the Councillor is elected as Mayor.

 

6.      An "absolute majority", in relation to votes, means a number which is more than one-half of the number of unexhausted formal ballot-papers.

 

Tied Candidates

 

1.      If, on any count of votes, there are 2 candidates in, or remaining in the election and the numbers of votes cast for the 2 candidates are equal - the candidate whose name is first chosen by lot is taken to have received an absolute majority of votes and is therefore taken to be elected.

 

2.      If, on any count of votes, there are 3 or more candidates in, or remaining in, the election and the numbers of votes cast for 2 or more candidates are equal and those candidates are the ones with the lowest number of votes on the count of the votes - the candidate whose name is first chosen by lot is taken to have the lowest number of votes and is therefore excluded.

 

Choosing by Lot

To choose a candidate by lot, the names of the candidates who have equal numbers of votes are written on similar slips of paper by the Returning Officer.  The slips are folded by the Returning Officer so as to prevent the names being seen.  The slips are mixed and one is drawn at random by the Returning Officer and the candidate whose name is on the drawn slip is chosen.

 

Result

The result of the election (including the name of the candidate elected as Mayor) is:

 

1.      to be declared to the Councillors at the Council meeting at which the election is held by the Returning Officer, and

 

2.    to be delivered or sent to the Director-General of the Division of Local Government and to the Secretary of the Local Government and Shires Associations of New South Wales.

 

RECOMMENDATION

That:

1.    The information contained in the report on Election of Mayor be received.

2.    In the event of more than one Councillor being nominated, Council determine the method of election for the Office of Mayor.

 

ATTACHMENTS/APPENDICES

1.

Clause 345 of the Local Government (General) Regulation 2005

1 Page

Appendix


Ordinary Meeting                                                                                                      26 September 2016

Appendix 1 - Clause 345 of the Local Government (General) Regulation 2005

 

PDF Creator


Ordinary Meeting                                                                                        26 September 2016

 

 

 

2

Election of Deputy Mayor   

 

Compiled by:               Adam Beggs, Governance Officer

Authorised by:            Glenn McCarthy, Governance Manager  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Support the Councillors in meeting their statutory obligations and roles as community representatives

      

 

Executive Summary

The purpose of this report is to report to Council the procedure and method of the election of a Deputy Mayor by the Councillors.  The report recommends that Council consider the election of a Deputy Mayor and determine the method for the election and term of Office of the Deputy Mayor. 

Background

Section 231 of the Local Government Act 1993 (the Act) makes the following provision for the election of a Deputy Mayor:

(1)   The Councillors may elect a person from among their number to be the Deputy Mayor.

(2)   The person may be elected for the Mayoral term or a shorter term.

(3)   The Deputy Mayor may exercise any function of the Mayor at the request of the Mayor or if the Mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the Office of Mayor.

(4)   The Councillors may elect a person from among their number to act as Deputy Mayor if the Deputy Mayor is prevented by illness, absence or otherwise from exercising a function under this section, or if no Deputy Mayor has been elected.

 

The election of a Deputy Mayor is not required by the Act but is for each Council to determine.

The balance of this report assumes the continuation of Council’s tradition and practice of electing a Deputy Mayor.

Nominations for Deputy Mayor

The Local Government (General) Regulation 2005 (the Regulation) provides for a Councillor to be nominated without notice for election as Deputy Mayor. However, the nomination must be in writing by two or more councillors, one of whom can be the nominee. The nomination is not valid unless the nominee has indicated consent to the nomination in writing.

 

The nomination is to be delivered or sent to the Returning Officer (General Manager). The nomination form can be delivered or sent to the Returning Officer up until the time of the election being conducted.

 

Nomination forms will have been sent to all Councillors prior to this meeting. Nomination forms will also be available at the meeting if required.

The Returning Officer is to announce the names of the nominees at the Council meeting at which the election is to be held.

 

Term of Office of Deputy Mayor

The NSW Parliament recently made changes to the Local Government Act 1993. The changes have resulted in the term of Office for a Mayor elected by councillors to be increased to two years. As such, the term of Office of the Mayor will be until the next Mayoral Election in September 2018.

Where a Council does elect a Deputy Mayor, the term can be for the Mayoral term (two years) or a shorter term at the Council’s discretion.

Method of Voting

Council could resolve to use a different method of voting for the Deputy Mayor, however it has been Council’s practice to use the same method of voting for the election of both the Mayor and Deputy Mayor.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Election of Deputy Mayor be received.

2.    Council consider the Election of a Deputy Mayor.

3.    In the event of more than one Councillor being nominated, Council determine the method of election for the Office of Deputy Mayor.

4.    In accordance with Section 231 (2) of the Local Government Act 1993, the term of Office of the Deputy Mayor be determined.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                        26 September 2016

 

 

 

3

Councillor Fees   

 

Compiled by:               Adam Beggs, Governance Officer

Authorised by:            Glenn McCarthy, Governance Manager  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Support the Councillors in meeting their statutory obligations and roles as community representatives

      

 

Executive Summary

The purpose of this report is to receive and consider a report about Councillor Fees as set by the Local Government Remuneration Tribunal and by Council’s past practice.

Background

Section 248 of the Local Government Act 1993 requires that a Council must pay each Councillor an annual fee. A Council can either fix this fee itself (in which case it must be fixed in accordance with the appropriate determination of the Local Government Remuneration Tribunal), or if it doesn’t, it must pay the appropriate minimum fee determined by the Tribunal.

 

Section 249 of the Local Government Act 1993 requires that a Council must pay the Mayor an annual fee, which is paid in addition to the fee paid to the Mayor as a Councillor. A Council can either fix this fee itself (in which case it must be fixed in accordance with the appropriate determination of the Local Government Remuneration Tribunal), or if it doesn’t, it must pay the appropriate minimum fee determined by the Tribunal.

 

Section 249 of the Local Government Act 1993 gives discretion to a Council to pay a fee to the Deputy Mayor acting in the Office of Mayor and the amount of the fee so paid must be deducted from the Mayor’s annual fee.

 

Local Government Remuneration Tribunal

The Local Government Remuneration Tribunal was established under the Local Government Act, 1993.  It’s main function is to:

 

a)    determine categories for Councils and Mayoral Offices;

 

b)    place each Council and Mayoral Office into one of the categories it has determined;

 

c)    determine the minimum and maximum amounts of fees to be paid to Mayors and Councillors in each of the categories.

  

 

 

 

 

Fees Payable from 1 July 2016

In a report presented to Council on 22 August 2016, it was advised that the Tribunal had made its determinations of annual fees payable from 1 July 2016 to Mayors and Councillors. 

 

Penrith City Council is classified as Metropolitan Major Council and fees for this category were to be set within the range of:

 

                                                         Councillor - Annual Fee            Mayor - Additional Fee

Category – Metropolitan Major             $17,110 - $28,240                      $36,360 - $82,270

 

Council has previously resolved as a matter of procedure, that the maximum of the range be paid. The fees that apply for 2016/2017 are as follows:

 

1.  Councillor Annual Fee

$28,240

 

2.  Mayor - Additional Fee

$65,816

being 80% of the maximum Mayoral fee

 

3.  Deputy Mayor – Additional Fee

$16,454

being 20% of the maximum Mayoral fee

 

The fee for the Mayor and Deputy Mayor is in addition to the annual Councillor fee, so the total fee paid to the Mayor and Deputy Mayor for 2016/2017 is as follows:

 

1.    Mayor - $94,056

 

2.    Deputy Mayor - $44,694

 

Under Council’s Policy for the Payment of Expenses and Provision of Facilities to the Mayor, Deputy Mayor and Councillors, the fees are paid to the Mayor, Deputy Mayor and Councillors monthly in arrears (in accordance with section 248 of the Act).

 

 

RECOMMENDATION

That the information contained in the report on Councillor Fees be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                        26 September 2016

 

 

4

Councillor Forums & Representation on Working Parties   

 

Compiled by:               Adam Beggs, Governance Officer

Authorised by:            Glenn McCarthy, Governance Manager  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Support the Councillors in meeting their statutory obligations and roles as community representatives

      

 

Executive Summary

The purpose of this report is to provide information about the current council forums in addition to providing information on a further report to Council regarding the membership and status of existing and new working parties. The report proposes that Council maintain its current meeting cycle until the next review of the meeting calendar in November 2016.

 

The current Working Parties formed include:

·    Advertising Working Party

·    Finance Working Party

·    Stadium Precinct Working Party

·    Recreation Working Party

·    Economic Opportunities Working Party

·    Floodplain Management Working Party


The report recommends that:


Council not appoint any councillor representatives to the current working parties at this point in time until a Policy Review Committee meeting or Councillor Briefing is held in October to provide background and discuss the operations of the current working parties for this term of council and the potential to establish a number of new working parties particularly around waste and library services.

 

Council continue to maintain its current meeting cycle until such time as the meeting calendar is considered at the November Ordinary Council meeting.

 

Council appoint up to two Councillors to be the Sustainability Champion.

Background

This report outlines Council’s existing Working Parties that require Councillor Representation. It is proposed that a meeting will be held in October 2016 to discuss the operations of the current working parties and potential for any new working parties.

 

Working Parties are convened by Council and consist of Councillors, Council Staff and in some instances external members. They deal with specific issues currently being addressed by Council or they can be ongoing, or convened for a limited term. They are not a decision making forum and they are not open to the public.

 

 

 

Sustainability Champion

 

Terms of Reference

 

The responsibilities of the ‘Sustainability Champion’ are to:

·       Promote sustainability principles, initiatives and programs in Council and other forums,

·       Receive information updates on Council’s progress in achieving sustainability outcomes,

·       Attend both promotional and community events, and

·       Represent Council at sustainability related functions and awards ceremonies.

 

Membership

 

It is proposed that up to two (2) Councillors be the Council’s “Sustainability Champions”. The role of the ‘Sustainability Champion’ is for the term of the Council, at which time the position becomes vacant and is subsequently filled through the new Council nomination process.

 

Last term Council appointed two Councillors as Council’s ‘Sustainability Champions’, being Councillors Karen McKeown and Michelle Tormey.                                 .

 

Council Forums

 

Council’s current meeting cycle where possible provides that Ordinary Council meetings are held on the last Monday of each month, Policy Review Committee meetings on the second Monday of each Month, and Councillor Briefings to be held on the first and third Monday of each month. There are occasions where this is varied due to conferences, public holidays and other commitments.

 

It is recognised that there are a number of other committee and working party meetings which are also called and where possible these are scheduled prior to a Monday night meeting as set out below.

 

Meeting

Monthly

Councillor Briefing

1st Monday

PRC

2nd Monday

Councillor Briefing

3rd Monday

Ordinary

4th  Monday

 

Conclusion

 

The current meeting schedule appears to be working well, however there will be an opportunity at a meeting in October which will provide the opportunity for the councillors to be provided with further information and background about the current working parties and potential new working parties. It is proposed the current meeting schedule be maintained until the end of year, the opportunity for councillors to review this will be provided when the meeting calendar for 2016 is developed and presented to Council at the November Council meeting.

 

RECOMMENDATION

That:

1.    The information contained in the report on Councillor Forums & Representation on Working Parties be received.

2.    Council appoint up to two (2) Sustainability Champions as Councillor Representatives.

3.    Council not appoint any Councillor Representatives to Working Parties at this point in time until a Policy Review Committee meeting or Councillor Briefing is held in October 2016.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                        26 September 2016

 

 

5

Councillor Representation on Controlled Entities, Internal and External Committees and External Organisations   

 

Compiled by:               Adam Beggs, Governance Officer

Authorised by:            Glenn McCarthy, Governance Manager  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Support the Councillors in meeting their statutory obligations and roles as community representatives

      

 

Executive Summary

The purpose of this report is to provide information on Committees or to appoint Councillor Representatives to Committees:

 

I         STANDING MEETINGS

 

1.       Ordinary Council Meeting

2.       Policy Review Committee

3.       Councillor Briefing

 

II        INTERNAL COMMITTEES OF COUNCIL

 

1.       Access Committee

2.       Audit Committee

3.       Heritage Advisory Committee

4.       Penrith International Friendship Committee

5.       Penrith Valley Community Safety Partnership

6.       Floodplain Risk Management Committee

7.       Regional Strategic Alliance (Alliance Board)

 

III       CONTROLLED ENTITIES AND CO-OPERATIVES

 

8.       The Penrith Performing and Visual Arts Limited (PP&VA)

9.       The City of Penrith Regional Indoor Aquatic and Recreation Centre Ltd. (St Marys Leisure Centre – “Ripples”)

10.     The Penrith Whitewater Stadium Ltd

11.     The Penrith City Children’s Services Co-operative Ltd.

 

IV      EXTERNAL COMMITTEES

 

12.     Bush Fire Management Committee

13.     Cumberland Rural Fire Service Zone Liaison Committee

14.     Greater Sydney Services Local Government Advisory Group

15.     Local Traffic Committee

16.     Penrith Valley Sports Foundation

 

V       EXTERNAL ORGANISATIONS

 

17.     Floodplain Management Australia

18.     Hawkesbury River County Council

19.     Joint Regional Planning Panel

20.     Penrith Valley Regional Sports Centre Ltd.

21.     Penrith CBD Corporation

22.     St Marys Town Centre Corporation

23.     Westpool and United Independent Pools

24.     Western Sydney Academy of Sport Advising Forum

25.     Western Sydney Regional Organisation of Councils Limited (WSROC Ltd)

 

The report recommends that the information be received and where required Councillor Representatives be appointed to the various controlled entities, internal and external committees and external organisations.

Background

Council participates in various discussion and/or decision-making forums and committees both internally and externally. Participation in these forums and committees gives Councillors more opportunity to have their say on issues important to their communities. This report provides information on Council’s Standing Meetings, Controlled Entities, internal and external Committees and external organisations that require Councillor Representation. 

Most of the committees that Council has formed or is associated with require Councillor Representation. There are some committees and organisations that Council has established or is a member of that do not require Councillor Representation. In these cases Councillors are informed of the progress and activities of the particular committee and organisations by way of information reports presented at the Policy Review Committee meetings and at the Ordinary Council Meetings. The list below outlines each of those meetings, committees, entities and organisations requiring Councillor Representation and also provides recommendations as to the required number of Councillors to be appointed.

I         Standing Meetings

1.  Ordinary Council Meeting

All Councillors are automatically appointed to the Ordinary Council Meeting of the Council of the City of Penrith. The Ordinary Council Meeting is the main decision making forum of the Council. Section 365 of the Local Government Act 1993 (NSW) provides that the Council is required to meet at least 10 times each year, each time in a different month. The following items are typically considered at Ordinary Council Meetings:

·    Adoption of Delivery Program Reports.

·    Consideration of Information Reports.

·    Provides a forum for civic recognition and ceremony.

 

2.  Policy Review Committee

 

All Councillors are members of this Committee. The Policy Review Committee was formed as a result of the Review Committee being renamed to Policy and Review Committee (now known as Policy Review Committee). In 1994 the Review Committee expanded its role to also consider matters relating to policy development and monitoring. The joining of the policy and review functions effectively resulted in a forum allowing Councillors to discuss matters relating to policy and the review of the progress of various working parties, controlled entities, taskforce and other policy initiatives. The Policy Review Committee makes decisions pertaining to matters of a policy nature and is also a forum to review progress. These decisions are recommended to the Ordinary Council Meeting for adoption and can be subject to amendments. The decisions of the Committee are not legally binding until it is formally adopted by the Council at its Ordinary Council Meeting.

 

3.  Councillor Briefings

 

Councillor attendance at Councillor Briefings is not compulsory however attendance is highly recommended. Councillor Briefings are a non-decision-making forum established to provide a mechanism for informing and advising Councillors of matters relevant to Council activities that would not otherwise be achieved effectively using the written word, plans or diagrams alone. Councillor Briefings may involve presentations by Council Officers, City stakeholders, other organisations and individuals at the invitation of the Council or Council Officers through the General Manager. These briefings are not open to the public. It is important to note that reports discussed at these forums are considered confidential.

II        Internal Committees of Council

1.    Access Committee

 

The Committee meets up to six (6) times a year on the second Wednesday of every second month at 5.00pm at the Civic Centre. 

 

The Committee’s constitution has provision for three (3) Councillor members.

 

Council’s representatives on the Access Committee prior to the 2016 Local Government election were the former Councillors Jackie Greenow OAM, Marcus Cornish, Tricia Hitchen, Michelle Tormey, Prue Car MP.

 

It is proposed that Council should nominate three (3) Councillors to the Access Committee.

 

 

2.    Audit Committee

 

The Audit Committee is currently comprised 7 members. Those members consist of the Mayor of the day, three other Councillors broadly representative of the composition of the Council, and three independent external members. All appointments are made by the Council.

 

The Audit Committee meets at least four times a year at 8.00am at the Civic Centre (the day can vary, but is usually a Wednesday). Additional meetings may be held as directed by the Chairperson. 

 

The September 2010 Internal Audit Guidelines issued by the Office of Local Government states the following on page 26 concerning membership of the Committee, with respect to the subject of Independence and Objectivity:

 

“Ideally the audit committee should consist of at least three and preferably no more than five members comprised of independent external members, who should be in the majority, and councillors other than the Mayor (or an Administrator). Staff should not be members of the audit committee.”

 

Council’s representatives on the Audit Committee prior to the 2016 Local Government election were the Mayor of the Day (Councillor Karen McKeown) and Councillors Ross Fowler OAM, Jim Aitken OAM and John Thain.

 

It is proposed that Council should nominate the Mayor and three (3) Councillors to the Audit Committee.

 

3.    Heritage Advisory Committee

 

The Committee has 6 meetings a year at the Civic Centre on a Wednesday commencing at 5.00pm.

 

Council’s representatives on the Heritage Committee prior to the 2016 Local Government election were the Councillor Jackie Greenow and Councillor Ben Goldfinch.

 

It is proposed Council should nominate two (2) Councillors to the Heritage Advisory Committee.

 

4.    Penrith International Friendship Committee

 

Membership of the International Friendship Committee shall be open to any person with an interest in the conduct of the City of Penrith’s International Friendly Relationships. The Chairperson for this Committee can be the Mayor provided he or she is a member of the committee or another member of the Committee appointed by the Mayor. For many years, former Deputy Mayor, Councillor Greenow has been the Mayor’s nominee as Chairperson.

 

Penrith City Council will be undertaking a review of Council’s international relations and the management of its sister and friendship city agreements.  The aim of this review is for Council to look at innovative and efficient means of delivering the current partnerships program and enhancing it further.

 

The information on this Committee be noted and as per the Committee’s Constitution it is proposed that the Mayor appoints the Chairperson of this Committee at a later stage.

 

5.    Penrith Community Safety Partnership (PCSP)

 

Meetings are held quarterly on the first Wednesday of the month at the Civic Centre commencing at 3.00pm.

 

At present, Councillors attend on an availability basis or where issues of particular concern are to be considered.

 

As is current practice, it is proposed that all Councillors should be invited to attend the Penrith Community Safety Partnership (PCSP).

 

6.    Floodplain Risk Management Committee

 

The Floodplain Risk Management Committee (FRMC) was established to assist Council in the development and implementation of floodplain management plans, and to provide a link between local communities and Council on floodplain management matters. The establishment of the committee is a key recommendation of the State Government, and is compliant with the NSW Floodplain Development Manual.

 

The FRMC is an advisor committee with its principal objective to assist Council in the development and implementation of management plans under Council’s jurisdiction. The FRMC assists in formulating objectives, strategies and outcomes, and assists in providing a link between the local community and Council.

 

Membership consists of Councillors (Chair and up to three (3) additional Councillors) with all Councillors invited to attend. The committee also includes; staff, state agency representatives, local community representatives and officers from adjoining Councils.

 

Prior to the 2016 Local Government election, nominated representatives were; Councillor Jim Aitken OAM, Councillor Kevin Crameri OAM, Councillor Jackie Greenow OAM and Councillor Greg Davies.

 

The committee meets quarterly, on a Monday afternoon at 4pm. The next meeting will be held on 21 November 2016.

7.    Regional Strategic Alliance (Alliance Board)

 

The Regional Strategic Alliance was formally established in March 2016 after a period of investigation between Penrith, Blue Mountains and Hawkesbury City Councils. The Regional Strategic Alliance agreement stipulates that Council nominate its representatives to sit on the Board being two councillor nominees and the General Manager. The agreement also requires Council to appoint an alternate councillor representative in the case that a nominated councillor cannot attend. Members of staff are able to attend the board meetings to advise the Board as requested.

 

The CEO for the Board will be commencing later this month and at that time a meeting schedule will be determined and distributed. Currently the Alliance Board meets as required. The term of the Alliance Board will be until the next Ordinary meeting of Council in September 2020.

 

It is proposed that Council nominate two (2) Councillor representatives and one (1) alternate Councillor representative to the Alliance Board.

 

III       Controlled Entities and Co-operatives

 

Council, for a number of years, has operated certain of its activities through controlled entities. A controlled entity is an organisation where Council has a controlling interest.  Council has four controlled entities. Those entities are as follows:

 

1.       The Penrith Performing and Visual Arts Limited

2.       Penrith Aquatic and Leisure Limited

3.       The Penrith Whitewater Stadium Limited

4.       The Penrith City Children’s Services Co-operative

 

Council is represented on external organisations constituted under the Local Government Act and the Corporations Law. Qualification as a voting delegate or director of these organisations is dependent upon an appointment being made by Council and the appointee being a Councillor.

 

Some of the Constitutions of these external organisations enable Council to replace all of the Directors to the Boards. Council also has the choice that where Councillors have been re-elected and have also served on those external organisations, that those Councillors should continue on those external organisations if those Councillors wish to do so.

 

In this regard the Chief Governance Officer has made the following comment: 

 

“Council should consider that if it replaces all Councillors on its Boards this would not support the notion of providing continuity and corporate knowledge.  Accordingly, I am recommending where a Councillor has been returned to Council and that Councillor had a position on a Board, that their time on the Board continue until such time as the relevant constitution requires otherwise.

 

Having said this, on all Boards except the Penrith City Children’s Services Co-operative the Council has the power to replace all of its Councillor representatives.  This approach is not recommended.  The Constitutions for these entities have adopted the approach that I am recommending.  Vacancies are not created on that entity until the Annual General Meeting unless a Councillor is not returned to the Council then a vacancy would be created on that Board that would allow the Council to replace a member of the Board.”

 

8.    The Penrith Performing and Visual Arts Limited (PPVA)

 

The Constitution of the PPVA allows for up to 15 Directors to be appointed to the Board. There is no minimum number. The Constitution allows not more than 4 Councillors of Penrith City Council to be Directors, 1 General Manager’s (of Penrith City Council) nominee and up to 10 other Directors.

 

The PPVA was formed in 2006. The main purpose of the formation of the PPVA was to merge 3 separate performing and visual arts entities under the one umbrella. Prior to PPVA there were 3 separate entities (2 of which were Council controlled entities) responsible for performing and/or visual arts. The two Council controlled entities were Lewers Gallery and the Joan Sutherland Performing Arts Centre Limited. The third entity responsible for performing arts was the ‘Q’ Theatre Company. The creation of the PPVA was a significant task and 15 Directors at the time of its formation was considered to be the right balance.

The Board is currently functioning with 12 Directors.

 

Following the 2012 Local Government elections, Council considered advice from the PPVA CEO that the funding bodies place particular emphasis on the composition of the Board, the experience, background and skill of Board members, and whether the Board can show its succession planning. It was considered therefore that a smaller Board composition (of 12) is preferable. Accordingly, Council determined to appoint 3 Directors to the Board of PPVA rather than 4.

 

To provide continuity the members of the Board of Directors, except for the General Manager or his/her nominee, shall retire on a rotating basis. At the first Annual General Meeting after 1 July 2006, five (5) directors shall retire (including one (1) Councillor). At the second Annual General Meeting after 1 July 2006 five (5) Directors shall retire (including one (1) Councillor).  At the third Annual General Meeting after 1 July 2006 five (5) Directors shall retire. Thereafter the members of the Board of Directors, shall retire after they have served on the Board of Directors for three (3) years after appointment or re-appointment to the Board of Directors.

 

All retiring Directors shall be eligible for re-appointment.

 

Also on the Board is a Council officer nominated by the General Manager.  Council’s Officer on the Board at the present time is Executive Manager City Economy and Planning, Ruth Goldsmith.

 

A member of the Board of Directors ceases to be a Director if they cease to hold the office by virtue of which they are appointed to the Board of Directors.  

 

The Board meets at 5.30 p.m. on the fourth Wednesday on a bi-monthly basis, at the Joan Sutherland Performing Arts Centre. The next meeting will be held on Wednesday 26 October 2016.

 

Councillors on the Board prior to the 2016 Local Government election were Councillors Karen McKeown and Ross Fowler OAM and former Councillor Jackie Greenow OAM.

 

Councillors Karen McKeown and Ross Fowler OAM have both been re-elected to Council and their tenure on the Board can be continued or they can be replaced. Former Councillor Jackie Greenow OAM did not stand for re-election to Council which creates a vacancy on the Board.

 

It is recommended that Council appoint three (3) Councillors to represent Council as Directors on the Board of Penrith Performing and Visual Arts Limited.

 

9.    Penrith Aquatic and Leisure Limited (PAL)

 

Penrith Aquatic and Leisure Limited is a Public Company Limited by Guarantee trading as Ripples St Marys, Ripples Penrith War Memorial Pool. Council has the right to appoint the membership of the company. Control of the facility is licensed to the company through an Occupation Agreement. The Board comprises not more than four (4) Councillors of the Council, one (1) Council Officer (General Manager or his nominee) and five (5) other appointed members, who are not to be Councillors of the Council. Directors are bound by the provisions of the Corporations Law.

 

The Constitution of the company provides that the members of the Board, except for the General Manager’s nominee, resign on a rotating basis. In particular, the members of the Board, except the General Manager’s nominee, are required to resign after they have served on the Board for three (3) years after appointment or re-appointment to the Board.

 

All retiring Directors are eligible for re-appointment. 

 

Also on the Board is a Council officer nominated by the General Manager. Council’s Officer on the Board at the present time is Executive Manager Environment and City Development, Mr Wayne Mitchell.

 

The Board currently meets at 7.30 a.m. on the fourth Tuesday of every month alternating between “Ripples” and Penrith Pool. The next Board meeting will be held on Tuesday 27 September 2016.

 

The constitution provides for up to 10 Directors on the Board, but not less than 3 Directors. The Board comprises 4 Councillors and the General Manager’s (of Penrith City Council) nominee, and 5 other Directors. The Board allows for up to 4 Councillors, although the Council could decide to have less than 4 Councillor Directors.

 

Councillors on the Board prior to the 2016 Local Government election were Councillors Greg Davies, Ross Fowler OAM and Tricia Hitchen.

 

Councillors Greg Davies, Ross Fowler OAM and Tricia Hitchen have all been re-elected to Council and their tenure on the Board can be continued or they can be replaced.

 

It is proposed that Council appoint up to three (3) Councillors to represent Council as Directors on the Board of Penrith Aquatic and Leisure Limited.

 

10.  The Penrith Whitewater Stadium Limited (PWS)

 

Penrith Whitewater Stadium was constructed prior to the 2000 Sydney Olympic Games.  It is a venue for Canoe Slalom and is managed by a Public Company Limited by Guarantee created by Council. Council has the right to appoint the membership of the company. Control of the facility is licensed to the company through an Occupation Agreement.

 

Membership of the Board consists of five (5) community members, up to four (4) Councillors and the General Manager or his nominee.

 

To provide continuity, the members of the Board shall resign on a rotating basis.  At the First Annual General Meeting, three (3) Directors (including one (1) Councillor) shall resign. At the second Annual General Meeting, three (3) members shall resign (including one (1) Councillor).  Thereafter, the members of the Board, except the Council Officer, shall resign after they have served on the Board for three (3) years after appointment or reappointment to the Board.

 

All retiring Directors are eligible for re-appointment.

 

Also on the Board is a Council officer nominated by the General Manager. Council’s Officer on the Board was the former Executive Manager – City Assets, Mr David Burns. PWS has been advised that Mr Burns has been replaced as the General Manager’s nominee by Mr Brian Steffen.

 

The Board meets on the fourth Thursday of every second month at 5.00 p.m. at Council’s Civic Centre. The next meeting will be held on 24 November 2016.

 

There are currently 10 Directors on the Board, consisting of 4 Councillors and the General Manager’s (of Penrith City Council) nominee, and 5 other representatives. The Constitution of Whitewater is flexible. It allows the Board to consist of up to 10 Directors, but must have a minimum of 3 Directors. It also allows up to 4 Councillors of Penrith City Council.

 

Councillors on the Board prior to the 2016 Local Government election were Councillors Ross Fowler OAM, Kevin Crameri OAM, Jim Aitken OAM and Marcus Cornish.

 

Councillors Ross Fowler OAM, Kevin Crameri OAM, Jim Aitken OAM and Marcus Cornish have all been re-elected to Council and their tenure on the Board can be continued or they can be replaced.

 

It is proposed that Council appoint up to four (4) Councillors to represent Council as Directors on the Board of Penrith Whitewater Stadium Limited.

 

11.  The Penrith City Children’s Services Co-operative

 

The constitution provides for Council to elect three (3) Councillors to be on the Board. The term of office of Council’s elected representative is the term of the Council which is until September 2020.

 

A person is not eligible to be elected and may not serve as Director of the Co-operative unless the person is:

 

·    a currently serving Councillor of Penrith City Council nominated by that Council provided that a person will not cease to be qualified under this paragraph during a Council election period merely because that person has stood down from their position on the Council during that period

 

·    the nominee of the General Manager of Penrith City Council.

 

Should a Councillor not be re-elected to Council, then a vacancy would occur in the office of Directors. The Council would then be entitled to nominate a Councillor to fill the vacancy on the Board. The rules of the Co-operative have been designed in such a way that unless a Councillor is not re-elected to the Council, then no vacancies are created on the Board. 

 

At each Annual General Meeting the Council appointed member directors shall retire by alternating between 4 retiring in one year and 3 retiring in the next. The Directors to retire in any year shall (subject to the provision as to filling casual vacancies) be those who have been longest in office since their last election. The General Manager’s nominee is Executive Manager Community, Vicki O’Kelly.

 

The Board meets on the fourth Thursday of every second month at 6.30pm at Penrith City Council. The next meeting will be on 27 October 2016 which is also the Annual General Meeting.

 

Councillors on the Board prior to the 2016 Local Government election were Councillors Prue Car, Ross Fowler OAM and Michelle Tormey.

 

Councillor Ross Fowler OAM has been re-elected to Council and his tenure on the Board continues. Former Councillor Prue Car did not stand for re-election to Council and former Councillor Michelle Tormey was not re-elected which creates two (2) vacancies on the Board.

 

It is proposed that Council appoint two (2) Councillors to represent Council as Directors on the Board of The Penrith City Children’s Services Co-operative.

 

IV      External Committees

 

12.  Bushfire Management Committee

 

The Council is represented on the committee by the Mayor or a nominated Councillor.

 

The Committee meets twice per year during the day just prior to and immediately after the fire season.

 

As per the Rural Fire Regulations 2013 – Reg 14, the following person is also allowed to become a member of the Bush Fire Management Committee:

a)   A person nominated by each local authority whose area comprises land in the Bush Fire Management Committee’s area, being (in the case of a local authority that is a council) the Mayor, or a councillor or senior representative of the council

 

It is proposed that Council appoint the Mayor or a nominated Councillor to the Bush Fire Management Committee.

 

 

 

 

13.  Cumberland Rural Fire Service Zone Liaison Committee

 

The Council is represented on the committee by two (2) Councillors. Councillor Ben Goldfinch was Council’s appointed representative prior to the 2016 Local Government election. The alternate representative was Councillor Kevin Crameri OAM.

 

The current Zone Agreement only allows for one Councillor from each Council (Blacktown, Fairfield, Penrith) to be elected to the committee.

 

It is proposed that Council nominate one (1) Councillor to the Cumberland Rural Fire Service Zone Liaison Committee.

 

14.  Greater Sydney Services Local Government Advisory Group

 

The purpose of the Group is:

 

·    to promote and strengthen partnerships between GS LLS and local government in the Greater Sydney region

·    to promote opportunities and outcomes in natural resource management, agricultural services, biosecurity and emergency management

·    to provide a forum for local government input to LLS regional planning including a Catchment Action Plan and Local Strategic Plan

 

The Group must meet at least 4 times a year. The next meeting is scheduled for 29 September 2016.

 

There has been provision in the past for Council to nominate one Councillor and an alternate Councillor as representatives on the Group, with the term of office being for the term of the Council. Council’s nominated representatives prior to the 2016 Local Government election were Councillor Kevin Crameri OAM and Councillor Marcus Cornish. Council’s Environmental Health Coordinator also attended as an observer.

 

The GS LLS is expected to seek nominations for representatives for the current local government term. Nominations can be either a Councillor Representative or a staff representative or both. It is proposed that Council should nominate at least one (1) Councillor with an interest in natural resource management, agricultural services, biosecurity and emergency management.

 

15.  Local Traffic Committee

 

The Roads and Maritime Services (RMS) delegation to Councils limits the types of prescribed traffic control devices and traffic control facilities that Council can authorise and imposes certain conditions on Councils. One of these conditions requires Councils to obtain the advice of the RMS and the Police prior to proceeding with any proposal. This is most commonly achieved by Councils establishing a Local Traffic Committee. The committee is composed of four formal members each with one vote. These four members are a representative from Council, the Police, and the RMS and the Local State Member of Parliament or their nominee.

 

The Local Traffic Committee is an advisory body only, having no decision making powers. It is primarily a technical review committee that is required to advise the Council on traffic related matters referred to it by Council.

 

The Committee meets at 9am on the first Monday of each month except in October the meeting will be on the second Monday of that month. The next meeting will be held on the 10 October 2016. 

 

It is proposed that Council should nominate one Councillor as the voting delegate. It is recommended that the Executive Manager – Environment and City Development be the alternate delegate. However it is the long held practice of the Local Traffic Committee to reach consensus on solutions to traffic safety issues where there might be differences of opinion or alternate technical solutions.

 

As is current practice, all Councillors should be invited to attend the Local Traffic Committee.

 

16.  Penrith Valley Sports Foundation

 

This Foundation meets at the Civic Centre on the second Thursday of every month at 5.30pm. 

 

Council’s representative on the Penrith Valley Sports Foundation prior to the 2016 Local Government election was Councillor Mark Davies and was subsequently replaced by Councillor Ben Goldfinch.

  

It is proposed that Council should nominate one (1) Councillor to the Penrith Valley Sports Foundation.

 

V       External Organisations

 

17.  Floodplain Management Australia

 

Membership of Floodplain Management Australia (FMA) entitles Council to three (3) representatives to attend the meetings, with two being voting delegates. Council’s delegates prior to the 2016 Local Government election were the former Councillor Jim Aitken OAM, Councillor Kevin Crameri OAM and Councillor Jackie Greenow OAM.

 

The FMA meets quarterly. The next meeting will be held in November 2016 in Sydney. The Floodplain Management Australia Annual Conference will be held in Newcastle in May 2017.   

 

It is proposed that Council should nominate three (3) Councillors to Floodplain Management Australia.

 

18.  Hawkesbury River County Council

 

Council is required to appoint two voting delegates to the Hawkesbury River County Council within two (2) months after each general election of Councillors. The term of office will be until the next ordinary election of Councillors in September 2020. If more than two Councillors are nominated, the method of election is by preferential ballot as per the instructions in Schedule 9 of the Local Government (General) Regulation 2005 (NSW).

 

An attendance fee of $9,540 per annum is paid to the Chairperson and a fee of $5,230 per annum is paid to members. Members also receive reimbursement for travel expenses.

 

The Hawkesbury River County Council meet at least 6 times a year and are held approximately every two months at 6 Walker Street, (Corner Dowling Place) South Windsor at 6.00pm on the second Thursday of the month. The next meeting is scheduled for 27 October 2016.

 

Council’s delegates to the Hawkesbury River County Council prior to the 2016 Local Government election were Councillors Marcus Cornish and Kevin Crameri OAM.

 

It is proposed that Council appoint two (2) Councillors to represent Council on the Hawkesbury River County Council. If more than two Councillors are seeking appointment to the County Council, under the Regulation, the matter will need to be referred to the General Manager to conduct a preferential ballot.

 

19.  Joint Regional Planning Panel

 

The Joint Regional Planning Panels (JRPP) were implemented in July 2009 and are responsible for the determination of development applications considered to be of regional significance.

 

The JRPP is comprised of five Panel members, three of which are State members, including the Chairperson, and two who are Council appointed.  Council’s nominated representatives must include at least one who has expertise in planning, architecture, heritage, the environment, urban design, land economics, traffic and transport, law, engineering or tourism in accordance with Schedule 4 of the Environmental Planning and Assessment Act, 1979. The appointments are limited by the Environmental Planning and Assessment Act 1979 to a maximum term of three years.

 

Formal nomination of representatives to the JRPP is required to fulfil the requirements of the legislation. In order to retain continuous representation on the Panel, Council will need to nominate and appoint up to three representatives.

 

It is recommended that Council nominate and agree to the appointment of three representatives to the JRPP being two Councillors and a member of staff.   Councillor representation is recommended to include one member and an alternate member. Previously, Council authorised the General Manager to nominate staff representatives. It is proposed the General Manager again reappoint the staff representative to the Panel.

 

20.  Penrith Valley Regional Sports Centre Ltd

 

The constitution provides for Council to nominate one (1) Councillor to be a Director of the Centre. The term of office of Council’s elected representative is the term of the Council which is until September 2020. 

 

The Board meets on every second Wednesday of the month at the Penrith Valley Regional Sports Centre.

 

Councillor John Thain was elected as Chairperson prior to the 2016 Local Government elections.

 

Councillor John Thain has been re-elected to Council and his tenure on the Board can be continued or he can be replaced.

 

It is proposed that Council appoint one (1) Councillor to represent Council as a Director on the Board of Penrith Valley Regional Sports Centre Limited.  

 

 

 

 

21.  Penrith CBD Corporation

 

Council resolved to develop the Penrith CBD Corporation for the purpose of working with partners, businesses and landowners to revitalise the Penrith City Centre. The Board will meet monthly at a time determined by the group. Under the Constitution of the board Council will appoint one (1) representative to the Penrith CBD Corporation Board.

 

22.  St Marys Town Centre Corporation

 

Council resolved to develop the St Marys Town Centre Corporation for the purpose of working with partners, businesses and landowners to revitalise the St Marys Town Centre. The Board will meet monthly at a time determined by the group. Under the Constitution of the board Council will appoint one (1) representative to the St Marys Town Centre Corporation Board.

 

23.  Westpool and United Independent Pools

 

Westpool

 

Under the Westpool By-Laws, each member Council shall appoint two (2) representatives to the Board, one of whom shall be an elected member for the term of the Council and the other being the General Manager or his nominee being a permanent employee.

 

The term of office of Council’s elected representative is the term of the Council which is until September 2020. 

 

The Board of Westpool meets every quarter for 4 hours at 10.00am on a Monday at the various member Councils, on rotation.

 

The next Westpool Board meeting will be held at 10.00am on Monday 21st November 2016 at Shellharbour City Council. It is intended that we hold a new members induction session on 2nd November at Twin Creeks function Centre commencing at 9am for any new delegates.

 

Councillor Ross Fowler OAM has been Council’s Director representative on the Board of Westpool. Councillor Fowler OAM has also been the Chairperson of Westpool since 1994. He has successfully led this pool for a number of years and the pool is well respected within the insurance pooling and insurance industries. The pool has been an innovation for the Western Sydney Councils involved in the pool.

 

Although Council can replace its Director on the Board, Councillor Ross Fowler OAM has been re-elected to Council and it is recommended that his tenure on the Board be continued in view of his longstanding knowledge of and successful contribution to Westpool.

 

United Independent Pools

Under the United Independent Pools By-Laws, each member Council shall appoint two (2) representatives to the Board (Members Meeting), one of whom shall be an elected member for the term of the Council and the other being the General Manager or his nominee being a permanent employee.

The term of office of Council’s elected representative is the term of the Council which is until September 2020. 

The Members of UIP meet twice a year in late March and again in September. The Members Meeting is usually held on a Wednesday commencing at 10.00am for up to 4 hours at the various member Councils, on rotation.

The next UIP Board meeting will be held at 10.00am on Wednesday 22nd March 2017 at Twin Creeks Ludenham

Council’s appointed Director to the United Independent Pool prior to the 2016 Local Government election was Councillor Ross Fowler OAM.

For the purposes of continuity it is recommended that the Director appointed to the Westpool Board also be appointed to the United Independent Pools Board.

24.  Western Sydney Academy of Sport Advisory Forum

 

The Western Sydney Academy of Sport Advisory Forum meets on a quarterly basis with Councils hosting at a sporting venue or facility on a rotational basis and meetings are generally the second Tuesday of the month at 10.00am.

 

The Council prior to the 2016 Local Government election was represented on the Forum by Councillor Ross Fowler OAM together with staff members Mitchell Sammut or Andrew Robinson.

 

It is proposed that Council should nominate one (1) Councillor and an alternate Councillor Representative to the Western Sydney Academy of Sport Advisory Forum.

 

25.  Western Sydney Regional Organisation of Councils Limited (WSROC Ltd)

 

WSROC’s Constitution provides that the Board shall consist of two (2) Directors nominated by each member council, both of whom must be Councillors. Appointment to the Board is until the Annual General Meeting held after each general election of Councillors. The term of office will therefore be until the AGM of the WSROC following the general election of Councillors in September 2020.

 

The WSROC Constitution also provides for the appointment of Alternate Directors in the place of specified Directors during periods of leave of absence. The appointment of an Alternate Director must be in writing under the signature of the General Manager. Council may wish to nominate two (2) Councillors for this purpose.

 

The first meeting and Annual General Meeting of the Board will commence at 6.30 pm on Thursday, 20 October, 2016 at Fairfield City Council. The next meeting will be held at 6.30 pm on Thursday, 1 December at a venue yet to be confirmed, and will be followed by a Christmas function. The 2017 meeting dates are presented to the Board at the last meeting of the year (1 December 2016) when the Council venues are also approved.

 

Interested Councillors should note that in joining the WSROC Board that they will become Company Directors and will therefore be subject to both the WSROC Constitution and the Corporations Law.

 

Council’s appointed Directors to WSROC prior to the 2016 Local Government election were Councillor Jim Aitken OAM and Councillor Ben Goldfinch. Councillors Ross Fowler OAM and Marcus Cornish were appointed as the alternate Directors.

Councillors Ross Fowler OAM, Marcus Cornish and Jim Aitken OAM have all been re-elected to Council and their tenure on the Board can be continued for another term or they can be replaced. Former Councillor Ben Goldfinch did not stand for re-election to Council.

 

It is proposed that Council appoint two (2) Councillors to represent Council as Directors on the Board of Western Sydney Regional Organisation of Councils Limited. Council may also wish to elect two (2) Alternate Directors.

 

RECOMMENDATION

That:

1.    The information contained in the report on Councillor Representation on Controlled Entities, Internal and External Committees and External Organisations be received.

2.    The information on the Ordinary Council Meeting be noted.

3.    The Council confirm the establishment of the formation of the Policy Review Committee which is a committee of the Council and containing members of which are all Councillors, which has the purpose set out in this report which shall make recommendations to the Council on matters relating to policy and other appropriate matters otherwise stated in this report.

4.    The information on Councillor Briefings be noted.

5.    Council appoint three (3) Councillors to the Access Committee.

6.    Council appoint the Mayor and two (2) Councillors to the Audit Committee for an interim period pending the outcome of considerations regarding a new membership composition of the Committee and the third Councillor position remain vacant during the interim period.

7.    Council appoint two (2) Councillors to the Heritage Advisory Committee.

8.    The information on the Penrith International Friendship Committee be noted.

9.    All Councillors be invited to attend the Penrith Community Safety Partnership.

10.  Council appoint three (3) Councillors to represent Council as Directors on the Board of Penrith Performing and Visual Arts Limited.

11.  Council appoint up to three (3) Councillors to represent Council as Directors on Penrith Aquatic and Leisure Ltd.

12.  Council appoint up to four (4) Councillors to represent as Directors on the Board of Penrith Whitewater Stadium Limited.

13.  Council appoint two (2) Councillors to represent Council as Directors on the Board of The Penrith City Children’s Services Co-operative.

14.  The Mayor (or the Mayor’s nominee) be appointed to the Bush Fire Management Committee.

15.  Council appoint one (1) Councillor and alternate Councillor to the Cumberland Rural Fire Service Zone Liaison Committee.

16.  Council appoint at least one (1) Councillor with an interest in natural resource management to the Greater Sydney Services Local Government Advisory Group.

17.  Council appoint one (1) Councillor and appoint the Executive Manager  - Environment and City Development as an alternate delegate to the Local Traffic Committee.

18.  Council appoint one (1) Councillor to the Penrith Valley Sports Foundation.

19.  Council appoint three (3) Councillors to the Floodplain Management Australia.

20.  Council appoint four (4) Councillors to the Floodplain Risk Management Committee

21.  Council appoint two (2) Councillors to the Regional Strategic Alliance and one (1) alternate.

22.  Council appoint two (2) Councillors to represent Council on the Hawkesbury River County Council.

23.  Council appoint one (1) Councillor and an alternate Councillor to the Joint Regional Planning Panel.

24.  Council appoint one (1) Councillor to represent Council as a Director on the Board of Penrith Valley Regional Sports Centre Limited.  

25.  Council appoint one (1) Councillor representative to the Penrith CBD Corporation.

26.  Council appoint one (1) Councillor representative to the St Marys Town Centre Corporation Board.

27.  Council appoint one (1) Councillor to represent Council as a Director on the Board of Westpool.

28.  Council appoint one (1) Councillor to represent Council as a Director on the Board of United Independent Pools.

29.  Council appoint one (1) Councillor and an alternate Councillor representative to the Western Sydney Academy of Sport Advisory Forum.

30.  Council appoint two (2) Councillors to represent Council as Directors on the Board of Western Sydney Regional Organisation of Councils Limited and Council nominate two (2) Councillors as Alternate Directors to WSROC Ltd when the nominated Director(s) cannot attend a meeting of the Board.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                        26 September 2016

 

 

6

Local Government NSW Annual Conference - Voting Delegate Nominations   

 

Compiled by:               Adam Beggs, Governance Officer

Authorised by:            Glenn McCarthy, Governance Manager  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Support the Councillors in meeting their statutory obligations and roles as community representatives

      

 

Executive Summary

Council at its Ordinary Meeting on 22 August 2016 resolved:

That:

·      The information contained in the report on Local Government NSW Annual Conference - Voting Delegate Nominations be received

·      The Motions detailed in the report be submitted for inclusion in the 2016 Local Government NSW Annual Conference Business Paper.

·      Council nominate its ten (10) voting delegates to attend the 2016 Local Government NSW Conference to be held at WIN Entertainment Centre, Wollongong, Sydney at the first Council meeting following the 2016 Local Government Election.

·      Council give consideration to the nomination of observers to attend the 2016 Local Government NSW Conference to be held at WIN Entertainment Centre, Wollongong, Sydney at the first Council meeting following the 2016 Local Government Election.

·      Council sponsor up to three (3) Aboriginal observers, nominated by the Deerubbin Local Aboriginal Land Council, to attend the 2016 Local Government NSW Conference.

This report recommends that Council nominate ten (10) voting delegates and any observers to attend the Local Government Association’s annual policy making conference to be held at WIN Entertainment Centre, Wollongong from 16-18 October 2016.

 

A copy of the Motions Council has resolved to submit to the Conference can be found at Appendix 1.

 

Background

Local Government NSW (LGNSW) will hold its Annual Conference  at WIN Entertainment Centre, Wollongong from 16-18 October 2016.

 

Over the years, Council has been very successful at influencing the development of state-wide LGA Policy, particularly in the areas of planning, the environment, community planning, fire and emergency services, roads and transport and rating policy.

 

 

 

 

Delegates

It is the Council’s usual practice at this time to nominate its delegates to represent Penrith City Council at the upcoming Conference. Local Government NSW has advised that the premise for determining voting entitlements is based on the total number of votes in the rural/regional areas totalling the same number of votes in the metro/urban areas. As there are more rural/regional councils a calculation needs to be conducted to ensure that the number of votes is balanced. Council’s final voting entitlement for the Conference is ten (10).

 

Other Delegates and Observers

In past years, a number of Councillors from Penrith City Council have also represented either the Executive of the former Local Government Association or other industry organisations such as the Hawkesbury River County Council, in addition to this. Council has also included Councillors as observers to the Conference in addition to its voting delegates.

 

In 2015 Council’s nominated voting delegates were Councillors Ross Fowler OAM, Mark Davies, Tricia Hitchen, Ben Goldfinch, Greg Davies, Karen McKeown, John Thain, Prue Car MP, Jackie Greenow OAM and Michelle Tormey.

 

As the NSW Aboriginal Land Council is a member of Local Government NSW in its own right, it is entitled to select 9 delegates to attend the 2015 Local Government NSW Conference. The network of 121 Local Aboriginal Land Councils (LALCs) is divided into nine Regions and the Deerubbin Local Aboriginal Land Council is one of eleven LALCs contained within the Sydney/Newcastle Region.

 

The process for selecting the 9 delegates is entirely up to the NSW Aboriginal Land Council and, at this stage, it is not certain how many delegates (if any) will be selected to attend the Conference from the Deerubbin LALC. Council has previously resolved to make provision to sponsor up to three observers from the Deerubbin LALC pending the outcome of the selection process for the  9 Aboriginal Land Council delegates. Council staff have already contacted the Deerubbin LALC to facilitate these arrangements.

 

Motions and Business Paper

 

Council resolved to submit five (5) motions to this year’s conference. The motions are appended to this report for your information. Once LGNSW have released their business paper, this, along with specific information about the conference will be provided to councillors.

 

Conclusion

Council has been successful in influencing State Association policy through its involvement in past Conferences. The Delivery Program for 2013-17 identifies Council’s role in monitoring the impact of emerging policies and seeking to influence State and Federal Governments through a strong advocacy role. Council’s attendance and involvement at the Local Government NSW Conference is one of the activities that contribute to achieving these delivery actions.

 

RECOMMENDATION

That:

1.    The information contained in the report on Local Government NSW Annual Conference - Voting Delegate Nominations be received

2.    Council nominate its ten (10) voting delegates to attend the 2016 LG NSW Conference to be held in Wollongong from 16-18 October 2016.

3.    Council give consideration to the nomination of observers to attend the 2016 LGNSW Conference.

4.    Leave of absence be granted as appropriate for those councillors attending the conference.

 

ATTACHMENTS/APPENDICES

1.

Motions Submitted to Conference

5 Pages

Appendix

  


Ordinary Meeting                                                                                                      26 September 2016

Appendix 1 - Motions Submitted to Conference

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Ordinary Meeting                                                                                        26 September 2016

 

 

7

2015-16 Financial Statements   

 

Compiled by:               Brett Richardson, Acting Financial Services Manager

Authorised by:            Andrew Moore, Chief Financial Officer   

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

 

Previous Items:           1- Draft 2015-16 Financial Statements- Ordinary Meeting- 05 Sep 2016 7:30PM    

 

Executive Summary

Council staff have prepared the Financial Statements, using the accrual method of accounting, and in compliance with Australian Accounting Standards and the New South Wales Local Government Code of Accounting Practice and Financial Reporting. The Financial Statements were referred to Council’s auditor, Hill Rogers (HR) at the Ordinary Meeting of Council held 5 September 2016.

 

In accordance with the Local Government Act 1993, a period of public exhibition followed. During this time no submissions were received.

 

The final 2015-16 Financial Statements are now ready to be presented to Council with an unqualified auditor’s opinion.

Background

The Financial Statements are required to be audited by an independent auditor, and lodged with the Office of Local Government by 31 October each year.

 

The Local Government Act 1993 has detailed provisions for the completion of the financial statements. The process is:

 

1.            Council staff prepare the statements

2.            Council issues a statement that the accounts are in order

3.            Council refers the statements to its auditors

4.            The auditors complete their work and return the statements with an audit opinion attached

5.            The reports are placed on public exhibition, and

6.            The reports are presented with the auditor’s reports at an Ordinary Meeting.

 

Council completed steps 1 to 4 at its Ordinary Meeting on 5 September 2016.

Current Situation

The Audit Certificates have now been issued and Council submitted its Financial Statements for the year ended 30 June 2016 to the Office of Local Government on 7 September 2016.

 

The audited Financial Statements were placed on public exhibition in accordance with the requirements of the Act. Written submissions from the public were required to be received by Council by 19 September 2016. No submissions were received for the Financial Statements.

 

The presentation of this report completes the final stage of the Annual Financial Statements process for 2015-16.

 

 

RECOMMENDATION

That the information contained in the report on 2015-16 Financial Statements be received.

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                        26 September 2016

 

 

 

8

Summary of Investments & Banking for the period 1 August 2016 to 31 August 2016   

 

Compiled by:               Pauline Johnston, Revenue Accountant

Authorised by:            Andrew Moore, Chief Financial Officer   

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

      

 

Executive Summary

The purpose of this report is to provide a summary of investments for the period 1 August 2016 to 31 August 2016 and a reconciliation of invested funds at 31 August 2016.

 

The investment returns for the period are:

·    Council portfolio current yield                                    2.76%

·    90 day Bank Bill Swap rate                                       1.76%

·    Floating Rate Notes (return for the period                3.04%

 

The report recommends that the information contained in the report be received.

 

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

 

2.   Council’s Cash Book and Bank Statements have been reconciled as at 31 August 2016.

 

 

Andrew Moore

Responsible Accounting Officer

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Summary of Investments & Banking for the period 1 August 2016 to 31 August 2016 be received

2.    The Certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 August 2016 to 31 August 2016 be noted and accepted.

3.    The graphical investment analysis as at 31 August 2016 be noted

 

 

ATTACHMENTS/APPENDICES

1.

Summary of Investments

6 Pages

Appendix Included


Ordinary Meeting                                                                                                      26 September 2016

Appendix 1 - Summary of Investments

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


 

ATTACHMENT       

 

 

 


Date of Meeting:    

 

Delivery Program:   Outcome 7

 

Service:                   Financial Services

 

Report Title:             2016-2017 Voted Works