Council_Mark_POS_RGB

26 April 2017

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 1 May 2017 at 7:30PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 10 April 2017.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

 

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

 

10.         DELIVERY PROGRAM REPORTS

 

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

 

12.         URGENT BUSINESS

 

13.         COMMITTEE OF THE WHOLE


 

 

 

                                                        


ORDINARY MEETING

 

Monday 1 May 2017

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

ADVANCE AUSTRALIA FAIR

 

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

Beneath our radiant Southern Cross

We’ll toil with hearts and hands;

To make this Commonwealth of ours

Renowned of all the lands;

For those who’ve come across the seas

We’ve boundless plains to share;

With courage let us all combine

To Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 



Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


 

Council Chambers

Seating Arrangements


For members of the public addressing the meeting


 

 

 

Lectern


 

 

Executive Managers


 

 

 

Assistant General Manager Craig Butler


Executive Manager - Community Vicki O’Kelly

General Manager
Alan Stoneham

His Worship the Mayor Councillor John Thain



Governance Coordinator Adam Beggs






Minute Clerk

MediaClr Marcus Cornish

North Ward

 

Clr Bernard Bratusa

East Ward

 

 

Clr Tricia Hitchen

East Ward

 

 

Clr Joshua Hoole

South Ward

 

 

Clr Mark Davies

South Ward

 

 

Clr Jim Aitken OAM

Public GalleryNorth Ward

 

 

Clr Ross Fowler OAM

South Ward

 

 

Clr Kevin Crameri OAM

North Ward

Clr Karen McKeown

South Ward

 

Clr Aaron Duke

North Ward

 

Clr Todd Carney

East Ward

 

Clr Greg Davies

East Ward

 

Clr Ben Price

East Ward

 

Clr Kath Presdee

ManagersSouth Ward

 

 

Executive Managers


 


Oath of Office

 

I swear that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

Affirmation of Office

 

I solemnly and sincerely declare and affirm that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

Taken at the Ordinary Meeting of Council on 26 September 2016, Minute Number 272

 

 

Local Government Act 1993, Section 233A

 


Council_Mark_POS_RGB2017 MEETING CALENDAR

January 2017 - December 2017

(Adopted by Council - 28 November 2016)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.30pm

 

6

 

 

1v

 

 

 

 

4

 

 

 

18

(7.00pm)

 

27@

27

10

22#

26*

24

28@

25^ü

(7.00pm)

23

27#+

 

Policy Review Committee

7.00pm

 

13

13

 

8

19

10

14

11

9

 

11

 

 

 

 

 

 

 

 

 

 

13

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2016-2017 Annual Statements are presented

 

Meeting at which any comments on the 2016-2017 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact Governance Coordinator, Adam Beggs.

 



UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 10 APRIL 2017 AT 7:30PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor John Thain read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by Rev Neil Checkley.

PRESENT

His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Aaron Duke, Ross Fowler OAM, Joshua Hoole, Karen McKeown, Kath Presdee and Ben Price.

 

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 27 March 2017

85  RESOLVED on the MOTION of Councillor Aaron Duke seconded Councillor Ross Fowler OAM that the minutes of the Ordinary Meeting of 27 March 2017 be confirmed.

 

DECLARATIONS OF INTEREST

Councillor Marcus Cornish declared a Non-Pecuniary Conflict of Interest – Significant in Item 8 – Status on the Recovery of Council’s Legal Costs from Penrith Actions Group Inc. as his wife was the Secretary of Protect Penrith and stated that he would vacate the meeting during consideration of this item.

Councillor Ross Fowler OAM declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 5 – Tindale Street, Penrith – Proposed “No Stopping” Signage of the Local Traffic Committee Meeting Report and Recommendations as he is the owner of a property mentioned in the report.

SUSPENSION OF STANDING ORDERS

86  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Karen McKeown that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:36pm.

 

 

 

 

Mr Joel De Haan

 

Item 3 – Development Application DA16/0330 Demolition of Existing garage and carport and alterations and additions to the existing dwelling Lot 10 DP1014266 (no. 5) Riverbank Drive, Emu Heights

 

Mr De Haan, applicants spokesperson, spoke in support of the recommendation. Mr De Haan highlighted how this development aims to address concerns including height, setbacks to suit the estate, view and neighbourhood. Mr De Haan communicated to the councillors that the design and layout of the unique block means that the partial excavation below the current floor level of the dwelling for the garage and under house storage is similar to numerous other dwellings in the estate to minimise the impact on the environmental and aims to maintain the amenity of the estate. Mr De Hann expressed the development has been designed in such a way as to minimise the impact of any view loss or reduction of the amenity of the area.

 

Mr Clinton Lewin

 

Item 4 – Proposed Reclassification of Public Land in the City Centre (Union Road and Welch Place Car Parks)

 

Mr Lewin, an affected person, spoke against the recommendation. Mr Lewin expressed his concerns about how the growing Penrith population affects the parking availability around the city. Mr Lewin believes that Council should ensure adequate parking is created and provided prior to public lands being sold off to private developers. Mr Lewin outlined the new high-rise residential blocks and increase of development in the area increases the need for more parking to support this growth.

 

87  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Ross Fowler OAM that an extension of time be granted to enable the speaker to complete his address, the time being 7:46pm.

 

Mr Lewin advised that the minimal parking affects the community and council should oppose the recommendation to redevelop land and community concerns regarding congestion within the area.

 

RESUMPTION OF STANDING ORDERS

88  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Todd Carney that Standing Orders be resumed, the time being 7:53pm.

 

  Reports of Committees

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 3 April 2017                                                                                                                           

89  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Aaron Duke that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 3 April, 2017 be adopted.

 

 

 

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 2 - We plan for our future growth

 

1        Fire and Rescue NSW Safety Report                                                                              

90  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Aaron Duke

That:

1.    The information contained in the report on Fire and Rescue NSW Safety Report be received.

2.    Council continue to monitor properties as part of its Fire Safety Audit Program and serve orders where warranted.

3.    Fire and Rescue NSW be advised of Council’s decision.

 

5        Submission on NSW Government's Planning Legislation Updates                           

91  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Aaron Duke

That:

1.    The information contained in the report on Submission on NSW Government's Planning Legislation Updates be received

2.    The draft Submission on the Planning Legislation Updates, provided as Attachment 2 to this report, be endorsed.

3.    That the endorsed Submission on the Planning Legislation Updates be sent to NSW Planning and Environment for its consideration.

 

2        Development Application No. DA16/0833 for Demolition of Existing Structures & Construction of Six (6) Storey Residential Flat Building containing 49 Apartments & Two (2) Levels of Basement Car Parking at Lots 10-11 Sec 20 DP 2296 (Nos 134-140) High Street, Penrith Applicant: Aadhar Developers Pty Ltd;  Owner: ~Md Shahin Khan & Shahnawaz Khan                                                                                    

92  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Mark Davies

That:

1.    The information contained in the report on Development Application No. DA16/0833 for Demolition of Existing Structures & Construction of Six (6) Storey Residential Flat Building containing 49 Apartments & Two (2) Levels of Basement Car Parking at Lots 10-11 Sec 20 DP 2296 (Nos 134-140) High Street, Penrith be received.

2.    Development Application No. DA16/0833 for Demolition of Existing Structures & Construction of Six (6) Storey Residential Flat Building containing 49 Apartments & Two (2) Levels of Basement Car Parking at Lots 10-11 Sec 20 DP 2296 (Nos 134-140) High Street, Penrith be approved subject to the following conditions of consent:

2.1 Standard Conditions

A001 - Approved plans

A008 - Works to BCA requirements

A014 - Lot consolidation

A019 - Occupation Certificate

A038 - Lighting system

A046 - Obtain Construction Certificate before commencement of works

B002 - AS for Demolition and disposal to approved landfill site

B003 - Asbestos

B004 - Dust

B005 - Mud/soil

D001 - Implement approved erosion and sediment control measures

D005 – No filling without prior approval

D009 - Covering of waste storage area

D010 - Appropriate disposal of excavated or other waste

D024 – Pre-treatment

E01A - BCA compliance

E009 - Annual fire safety statement

G002 - Section 73 Certificate

G004 - Endeavour Energy clearance

G006 - NBN connection

H001 - Stamped plans and erection of site notice

H002 - During construction requirements

H041 - Hours of work

K101 - Works at no cost to Council

K201 - Infrastructure bond

K202 – S138 Roads Act – Works and Structures

K209 - Stormwater discharge

K210 - Stormwater management

K211 - Stormwater discharge for basement car parks

K222 - Access, car parking and manoeuvring

K224 - Construction traffic management plan

K226 – Basement Geotechnical Testing/ Dilapidation Report

K301 - Sediment and Erosion Control

K302 - Traffic control plan

K405 - Turf to verge

K501 - Penrith City Council clearance for Roads Act works

K502 - Works as executed plans

K503 - Stormwater compliance

K503 – Works as executed

K505 - Restriction as to user and positive covenant (OSD and WSUD)

K601 - Stormwater management system operation and maintenance

L001 - Landscape approved plans

L002 - Landscape construction

L003 - Landscape report requirements

L005 - Planting of plant material

L006 - Landscape AS requirements

L007 - Tree protection measures

L008 - Tree preservation order

L010 - Retain existing trees

N001 - Section 94 contribution: Cultural Facilities

N002 - Section 94 contribution: District Open Space

N003 - Section 94 contribution: Local Open Space

P001 - Costs

P002 – Fees associated with Council land

Q01F - Notice of commencement and appointment of PCA

Q006 - Occupation Certificate

2.2      Special Conditions

2.2.1    The Construction Certificate must be accompanied by certification                 from a person suitably qualified by the Association of Consultants in                  Access Australia confirming that the adaptable dwellings are capable             of being modified, when required by the occupant, to comply with the                Australian Housing Standard (AS 4299- 2009). A Compliance                        Certificate in this regard shall be provided prior to the issue of                           an Occupation Certificate.

2.2.1    Prior to the issue of a Construction Certificate, a design verification      statement from a qualified designer shall be submitted. The design verification statement shall verify that the Construction Certificate plans and specifications achieve or improve the design quality of the development for which development consent was granted, having regard to the design quality principles set out in Schedule 1 of State Environmental Planning Policy No. 65 – Design Quality of Residential Apartment Development.

2.2.2    Prior to the issue of an Occupation Certificate, a design verification statement from a qualified designer shall be submitted. The design verification statement shall verify that the development achieves the design quality shown in the approved Construction Certificate plans and specifications, having regard to the design quality principles set out in Schedule 1 of State Environmental Planning Policy No. 65 – Design Quality of Residential Apartment Development.

2.2.3    Prior to works commencing on site and prior to the issue of a Construction Certificate, a dilapidation report is to be prepared that provides a photographic record of the condition of adjoining structures on adjoining properties. A copy is to be provided to all adjoining property owners.

2.2.4    Prior to the issue of an Occupation Certificate, a dilapidation report is to be prepared that provides a photographic record of the condition of adjoining structures on adjoining properties and associated structures.

Should damage be identified, rectification works are to be carried out at full cost to the developer and these rectification works are to be completed prior to the issue of an Occupation Certificate.

2.2.5    Prior to the issue an Occupation Certificate, the property owner or agent acting for the owner shall arrange for the commencement of a domestic waste service with Council. The service is to be arranged no earlier than two days prior to occupancy and no later than two days after occupancy of the development. All requirements of Council’s domestic collection service must be complied with at all times. Please telephone Council on (02) 4732 7615 for the commencement of waste services.

2.2.6    Prior to the issue of a Construction Certificate, details of the proposed location of any required substation including any landscaping or screening measures shall be submitted to and approved by Council. The location of the proposed substation shall be positioned and screened in a manner that is compatible and consistent with the approved building and the streetscape to minimise potential visual impacts.

2.2.7    Prior to the issue of a Construction Certificate, all mechanical ventilation equipment, ducts, air conditioner services and the like shall be shown on the Construction Certificate documentation as being contained within the building. These services shall not be visible from any public location along High Street and Barber Avenue.

Any downpipes or stormwater pipes shall be integrated and blend with the architecture of the building.

2.2.8    Prior to the issue of a Construction Certificate, the location and position of any required fire hydrants and boosters shall be submitted to and approved by Council. The location of these service requirements shall be integrated with the built form to reduce visual impacts along the street frontages.

2.2.9    Prior to the issue of a Construction Certificate, the following waste requirements shall be detailed in the Construction Certificate documentation:
i) The garbage rooms within the basement shall have masonry walls with smooth face cement rendering to the full height internally and be provided with a smooth concrete floor. The floor shall be graded and drained to a floor waste connected to the sewer that shall be charged with a suitably located cold water hose cock. Access doors to the garbage store shall be tight fitting solid core or of non-combustible construction.

                                      ii) The collection area shall have a solid imperious non-slip floor                                        graded towards a drainage system, and have a hose system for                                       cleaning.

2.2.10  Prior to the issue of a Construction Certificate, the developer shall obtain a Geotechnical Report to determine any construction requirements for the excavation of the basement car park.

2.2.11  Prior to the issue of an Occupation Certificate, the building is to be painted internally and externally in accordance with the stamped approved colour schedule. The external colour schedule shall not be modified without prior approval from Council. Graffiti resistant coatings shall be used to external surfaces including blank walls, fences and outdoor furniture throughout the development.

2.2.12  All fencing required by the development shall be constructed at full cost to the property owner or developer of the site

2.2.13  To ensure a high quality finish internal and external of the development site, any retaining walls shall be shall be of solid masonry construction. The surface shall be either rendered to match the external colour schedule or constructed in a face brick finish.

2.2.14  All precautions shall be taken to adequately protect trees on public property (i.e. footpaths, roads, reserves, etc) against damage during the construction phase of the development. No trees on public property shall be removed, pruned or damaged during construction. This includes the erection of any fences, hoardings or other temporary works. The placement of construction materials beneath the canopy of street trees is prohibited.

2.2.15  Prior to the issue of the Construction Certificate, a Construction Noise and Vibration Impact Assessment and Management Plan is to be prepared and submitted to Council for approval. The assessment is to consider, as a minimum, the details of the construction program, construction methods, equipment and vehicles in association with the NSW Department of Environment and Climate Change "Interim Construction Noise guideline" 2009 and "Assessing Vibration - a technical guideline" 2006

2.2.16  The recommendations made in the STS GeoEnvironemntal Pty Ltd Preliminary Site Investigation dated August 2016 (report no. 16/1939) are to be followed, including the development of a soil sampling program to:
a)      ensure that the soils to be removed from the site during bulk       excavation are appropriately classified for off-site disposal, and

b)      to confirm that the insitu soils outside the footprint of the bulk      excavation are not chemically impacted at levels that would                  present a risk to human-health or the environment for the                         proposed high-density residential use of the land.

Prior to the issue of the Construction Certificate  a report is to be provided to Council demonstrating that soils for disposal have been appropriately classified and have been lawfully disposed of and that the remaining soils onsite, outside of the excavated footprint, meet contamination criteria for high-density residential use. The report is to be completed by an appropriately qualified person as defined in Council's Contaminated Land Development Control Plan and must comply with NSW EPA and NEPM guidelines.
Any unexpected finds that occur during site excavation and earthworks, including, but not limited to, the identification/finding of contaminated soils, contaminated groundwater, buried building materials, asbestos, odour and/or staining, works are to cease immediately and Council notified. Any such "unexpected finds' shall be addressed by an appropriately qualified environmental consultant.

All remediation works within the Penrith LGA are considered to be Category 1 works under SEPP55 - Remediation of Land. Should any contamination be found during development works and should remediation be required, development consent is to be sought form Council before remediation works commence.

2.2.17  In the event of Council receiving complaints regarding excessive odour from the garbage bay area, the person(s) in control of the premises shall at their own cost arrange for an environmental investigation to be carried out (by a suitably qualified person) and submit a report to Council specifying the proposed methods for the control of odour emanating from the garbage bay area.

2.2.18  The operating noise level of plant and equipment shall not exceed 5 dB(A) above the background noise level when measured at the boundaries of the premises. Prior to the issue of the Occupation Certificate an Acoustic Compliance Report is to be submitted to and approved by Council. The report is to be prepared by a suitably qualified acoustic consultant and is to address, but is not limited to, all noise generating activities on the site and the level of compliance with the above noise criteria. Should the Compliance Report identify any non-compliance issues, the Report is to provide suitable recommendations for the mitigation of those issues. Any mitigation works are to be undertaken within thirty (30) days from the date of notice from Council, unless otherwise specified.

2.2.19  Prior to the issue of a Construction Certificate, a draft operation and maintenance management plan for the proposed stormwater treatment devices shall be submitted to the Principal Certifying Authority in accordance with Penrith City Council’s WSUD Technical Guidelines.

2.2.20  All car parking, access driveways, ramps, aisles, clearances, servicing and manoeuvring must be in accordance with AS2890.1-2004, AS2890.2-2002, AS2890.6-2009 and Council's requirements.

2.2.21  All vehicles are to enter and exit in a forward direction.

2.2.22  The required sight lines around driveway entries are not to be compromised by landscaping, fencing, signage or other obstructions.

2.2.23  All car parking spaces are to be linemarked and dedicated for the parking of vehicles only and not to be used for storage of materials/waste materials, etc.

2.2.24  The subleasing of car parking spaces is not permitted by this consent.

2.2.25  The Trees must be retained and protected in accordance with the recommendations of the arborists report prepared by Treehaven Enviorscapes dated 14 December 2016.

2.2.26  The tree/s must be retained and protected in accordance with Australian Standards, Protection of trees on development sites, AS 4970 -2009.

2.2.27  Replacement trees must be planted. At least 12 suitable replacement tree/s (preferably native trees) capable of and nurtured to grow to about 10m in height at maturity, must be planted in a suitable location within the property.  Replacement trees must be planted prior to occupancy.

3      Those who have made a submission be advised of Council’s decision.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

Councillor Kath Presdee

 

Councillor Bernard Bratusa

 

Councillor Kevin Crameri OAM

 

Councillor Karen McKeown

 

Councillor John Thain

 

Councillor Greg Davies

 

Councillor Mark Davies

 

Councillor Ross Fowler OAM

 

Councillor Jim Aitken OAM

 

Councillor Tricia  Hitchen

 

Councillor Marcus Cornish

 

Councillor Joshua Hoole

 

Councillor Aaron Duke

 

Councillor Todd Carney

 

Councillor Ben  Price

 

 

3        Development Application DA16/0330 Demolition of Existing garage and carport and alterations and additions to the existing dwelling Lot 10 DP 1014266 (No. 5) Riverbank Drive, Emu Heights Applicant: River Gum Constructions;  Owner: ~Tristan De Haan and Beverley De Haan                                                                       

93  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Tricia  Hitchen

That:

1.    The information contained in the report on Development Application DA16/0330 Demolition of Existing garage and carport and alterations and additions to the existing dwelling Lot 10 DP 1014266 (No. 5) Riverbank Drive, Emu Heights be received.

2.    That the application be approved subject to the following conditions.

2.1 Standard Conditions

A001 – Stamped approved plans

A008 – Works to BCA requirements

A019 – Occupation Certificate

A041 – Construction in Bushfire Areas

A046 – Construction Certificate

B002 – AS for demolition and disposal to approved landfill site

B004 – Dust

B005 – Mud

B006 – Hours of work

D001 – Sediment and erosion controls

D007 – Cut and fill of land requiring Validation – limited to footprint

D009 – Waste storage

D010 – Disposal of waste

E001 – BCA compliance

H001 – Stamped plans and erection of site notice

H030 – Roof finishes

H041 – Hours of work

K016 – Stormwater

L008 – Tree preservation order

L012 – Existing landscaping

Q01F – Notice of commencement

Q05F – Occupation Certificate

Special Conditions

2.2      The south side setback is to be increased to a minimum of 1.8m as               marked in red on the approved plans. Additionally, the roof of the              proposed addition is to be lowered to ensure that it is no higher than               the existing roof line as shown on the amended roof plan. Prior to the            issue of a Construction Certificate detailed amended                                  architectural plans including amended floor plans are to be provided           for consideration showing these changes.

2.3      The proposed additions shall not be used or adapted for use as a          separate occupancy.

2.4      Cut is limited to the footprint of the proposed works as shown on the      approved plan of levels. The external walls of the garage are to be                designed by a structural engineer as retaining walls to ensure                           existing grounds levels are maintained.

           The adjoining property is to be protected for subsidence until the           retaining walls are constructed.

2.5      A certificate from a qualified practising Structural Engineer attesting              to the adequacy of the structure to support the anticipated                      loads/excavation works is to be submitted for consideration and                       approval prior to the issue of a Construction Certificate.

2.6      No earthworks including cut and fill or building works including a            retaining wall, garden shed or other structures of the like are                          permitted within the easement. The easement is to remain at natural            ground level at all times.

3.    Those making submissions be advised of Council’s decision.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

Councillor Kath Presdee

 

Councillor Bernard Bratusa

 

Councillor Kevin Crameri OAM

 

Councillor Karen McKeown

 

Councillor John Thain

 

Councillor Greg Davies

 

Councillor Mark Davies

 

Councillor Ross Fowler OAM

 

Councillor Jim Aitken OAM

 

Councillor Tricia  Hitchen

 

Councillor Marcus Cornish

 

Councillor Joshua Hoole

 

Councillor Aaron Duke

 

Councillor Todd Carney

 

Councillor Ben  Price

 

 

4        Proposed Reclassification of Public Land in the City Centre (Union Road and Welch Place Car Parks)                                                                                                    

94  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown

That:

1.    The information contained in the report on Proposed Reclassification of Public Land in the City Centre (Union Road and Welch Place Car Parks) be received.

2.    Council proceed with the proposed reclassification of the land identified in Attachment 1.

3.    The General Manager be granted delegation to make any necessary minor changes required to the Planning Proposal (provided separately to Councillors as a separate enclosure and available on Council’s website) before submitting it to the Minister for Planning.

4.    Council officers forward the Planning Proposal to the Minister for Planning with a request that he make the necessary amendments to Penrith Local Environmental Plan 2010.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

Councillor Kath Presdee

Councillor Marcus Cornish

Councillor Bernard Bratusa

 

Councillor Kevin Crameri OAM

 

Councillor Karen McKeown

 

Councillor John Thain

 

Councillor Greg Davies

 

Councillor Mark Davies

 

Councillor Ross Fowler OAM

 

Councillor Jim Aitken OAM

 

Councillor Tricia  Hitchen

 

Councillor Joshua Hoole

 

Councillor Aaron Duke

 

Councillor Todd Carney

 

Councillor Ben  Price

 

 

Outcome 6 - We're healthy and share strong community spirit

 

6        Multicultural Working Party - Appointment of Community Members 2017-2019      

95  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Todd Carney

That:

1.      The information contained in the report on Multicultural Working Party - Appointment of Community Members 2017-2019 be received.

2.      The following persons be appointed as community members of Council’s Multicultural Working Party for the two-year term 2017-2019:

·    Dr Om Dhungyel

·    Mr Garang Agou

·    Ms Elfa Moraitakis

·    Mr Jose Relunia JR

·    Mr Joseph Rzepecki

·    Ms Laura Sardo

·    Ms Gity Shariati

·    Ms Nikolina Zonjic

3.      A letter be forwarded to all applicants to thank them for submitting an Expression of Interest for appointment to the Multicultural Working Party.

 

7        Transportable Sheds and Ablutions Blocks for People who are Homeless              

A MOTION was MOVED by Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM

          That:

1.    The information contained in the report on Transportable Sheds and Ablutions Blocks for People who are Homeless be received.

2.    Council proceed with the implementation of the accommodation scheme outlined in the report and provide funding for its implementation on a 12 month trial basis.

96  An AMENDMENT was MOVED by Councillor Ross Fowler OAM seconded Councillor Bernard Bratusa

          That:

1.    The information contained in the report on Transportable Sheds and Ablutions Blocks for People who are Homeless be received.

2.    A report back to Council when more information is available with alternate options.

The AMENDMENT was PUT.

The AMENDMENT was CARRIED and on becoming the SUBSTANTIVE MOTION was also CARRIED.

 

Outcome 7 - We have confidence in our Council

 

8        Status on the Recovery of Council’s Legal Costs from Penrith Action Group Inc.  

97  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kath Presdee

That:

1.    The Status on the Recovery of Council’s Legal Costs from Penrith Action Group Inc. be received.

2.    The Council pursue debt recovery proceedings, and if Protect Penrith does not have sufficient funds to pay the Council’s costs in the amount assessed by the Costs Assessor ($98,596) then wind up action be conducted.

3.     Council write to the Department of Fair Trading seeking advice as to the results of the investigation into not providing auditing accounts under the relevant Act, given Protect Penrith raised money through donations from Penrith ratepayers.

4.     Council send a letter to the Attorney General and Minister for Planning requesting that given the courts attitude of not deterring applicants to public interest matters by way of costs, the state government give consideration to underwriting council costs in dismissed cases.

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

RR 1           Spicy Penrith    

Councillor Aaron Duke thanked everyone involved with Spicy Penrith including performances to raise awareness for Breast Cancer. Councillor Duke further congratulated the organising committee and Council staff for all their hard work and bringing the event together.

 

RR 2           Standards on hand rails     

Councillor Kevin Crameri OAM requested a report to a Councillor Briefing regarding changing the standards on hand rails by 100 millimetres.

 

RR 3           Jolly Street        

Councillor Kevin Crameri OAM requested a memo reply including answers to questions raised about the Jolly Street matter previously raised.

 

RR 4           Pedestrian Walkways

Councillor Marcus Cornish requested a report back to council identifying all major vulnerable pedestrian areas where large numbers of people could be subject to terrorist attack from motor vehicles within Penrith and St Marys. These may include railway stations, shopping areas, sporting venues, and university and school precincts.

The report to include ways of isolating pedestrians from harm by use of bollards, barriers, etc. and how this could be integrated into all future footpath and road upgrades.

 

RR 5           Education and Child Care SEPP and Infrastructure SEPP    

Councillor Karen McKeown requested that council officers provide council with briefings on the proposed Education & Child Care SEPP & Infrastructure SEPP. Council needs to be across the proposed changes and the likely impact on Penrith.

 

RR 6           Judges Car Park        

Councillor Mark Davies requested that Council Officers look into the issues regarding the homeless people living and sleeping on the top deck of the Judges car park with issues in relation to safety, fires and the general mess.

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:37pm.

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·  Their name;

 

·  Organisation or group they are representing (if applicable);

 

·  Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·  Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·      The interest of the speaker (e.g. affected person, neighbour, applicant,       applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                               

   


DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

 

Outcome 1 - We can work close to home

 

1        Council membership of the Western Sydney Regional Organisation of Councils (WSROC)                                                                                                                                                1

 

Outcome 3 - We can get around the City

 

2        Proposal for Temporary Parking Agreement with Penrith Paceway                               13

 

Outcome 7 - We have confidence in our Council

 

3        Exhibition of the revised Community Plan, draft Delivery Program 2017-21 and draft 2017-18 Operational Plan (including 2017-18 Fees & Charges).                                             23

 

4        Summary of Investments & Banking for the period 1 March 2017 to 31 March 2017    37

 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 1 - We can work close to home

 

Item                                                                                                                                                Page

 

1        Council membership of the Western Sydney Regional Organisation of Councils (WSROC)                                                                                                                                              1

 

 

 



Ordinary Meeting                                                                                                      1 May 2017

 

 

 

1

Council membership of the Western Sydney Regional Organisation of Councils (WSROC)   

 

Compiled by:               Matthew Rose, Senior Planner

Authorised by:            Natasha Baker, City Planning Manager  

 

Outcome

We can work close to home

Strategy

Diversify the region's economy and attract investment, particularly targeting new and emerging employment sectors

Service Activity

Build on our partnerships and alliances to achieve shared aspirations for the City's future

 

Previous Items:           1- Western Sydney Regional Organisation of Councils: Governance, Structure, Strategy, and Relevance- Councillor Briefing- 20 Mar 2017 7:00PM    

 

Executive Summary

This report examines Council’s membership of the Western Sydney Regional Organisation Councils (or WSROC) against a backdrop of significant changes in the Western Sydney Region. These changes include the Commonwealth and New South Wales Government’s increased focus on the region, significant infrastructure investment (such as the Airport and associated road and rail corridors), and evolving alliances and communities of interest.

In response to these changes, WSROC has reviewed its governance, structure, strategy and relevance and has proposed a restructure along with new aims and aspirations. This report reviews WSROC’s proposed changes. It also outlines Council’s other alliances and communities of interest.

This report recommends that in the interim Council continues its membership of WSROC to allow it to monitor the implementation and performance of its proposed restructure and determine if it contributes to Council’s advocacy efforts responding to the significant changes in the region.

Background

The Western Sydney Regional Organisation of Councils (or WSROC) is a membership organisation that was established in 1973 out of a recognition that broader Western Sydney had a shared “community of interest”. Significant population growth was occurring and much more was planned. The “interest” was in advocating for transport, infrastructure, health, education and community facilities.

Today, WSROC represents nine councils, including:

·     Penrith City Council,

·     Blacktown City Council,

·     Blue Mountains City Council,

·     City of Canterbury-Bankstown,

·     Cumberland Council,

·     Fairfield City Council

·     Hawkesbury City Council

·     Liverpool City Council,

·     City of Parramatta.

WSROC’s primary role is to represent these councils and the communities of Western Sydney, as well as the development of resource sharing programs and other projects between member councils. WSROC also manages a number of projects, which are either funded jointly by its members or from external sources, including:

·     Light Years Ahead (energy-efficient street light replacement program),

·     Waste Avoidance and Recovery Strategy,

·     Business Investment Program, and

·     Independent review of the draft Environmental Impact Statement for the Western Sydney Airport.

WSROC identifies a number of key issues that it considers crucial to the region and its growing population, including, transport, employment, regional planning, arts, health and sustainability. The organisation’s current mission responds to the themes of advocacy, business improvement, strategic leadership, research and partnerships. A full description of WSROC’s mission in provided in Attachment 1.

A Changing Western Sydney

Western Sydney is undergoing significant changes due to the Western Sydney Airport, its supporting infrastructure, and the attraction of investment and development. Council areas have also significantly changed (council amalgamations reduced WSROC membership from ten councils to nine) along with the aspirations and needs of their communities.

Consideration of the Western Sydney region is also changing. The advent of the Greater Sydney Commission and the District Plan process (this year) has defined new districts within the current WSROC area. The formalisation of the West District, containing Penrith, the Blue Mountains and Hawkesbury, has reinforced the interests that these three councils have in common. The West District is reflected through Council’s Strategic Alliance with the Blue Mountains and Hawkesbury councils and provides a range of opportunities for working more closely on matters such as tourism, economic development, asset management, service efficiencies, procurement and the like.

There is also a growing focus on the north-south corridor, stretching from Campbelltown and Camden in the South West through to Marsden Park in the North West. The past 12-18 months have brought with them many changes, including the introduction of the Greater Sydney Commission, establishment of the Western Sydney Priority Growth Area, and confirmation of the Western Sydney Airport. All of these regional issues align Penrith with the South-Western Sydney growth councils, which share similar experiences and issues.

Current Communities of Interest

As well as WSROC and the Strategic Alliance, Council belongs to other contemporary “communities of interest” including:

·     The Western Sydney City Deal between the Commonwealth, NSW Government, and councils in the West and South West Districts (Camden, Campbelltown, Fairfield, Hawkesbury, Liverpool, Penrith, Blue Mountains and Wollondilly). The City Deal will capitalise on the opportunities presented by the area’s forecast economic and population growth, focussing on infrastructure investment, employment and investment attraction, housing affordability, and environmental and liveability outcomes.

·     Council’s relationship with Liverpool City Council working together on the Western Sydney Priority Growth Area (investigating opportunities for new jobs, homes and services around the airport) and the Western Sydney Airport.

·     The Western Sydney Rail Alliance, which comprises, Campbelltown, Liverpool and Penrith Councils, Sydney University, landowners, the Committee for Sydney, and Western Sydney Leadership Dialogue, has been advocating for a rail connection along the north-south corridor, stretching from Campbelltown/Camden in the South West through to Marsden Park in the North West.

·     The National Growth Areas Alliance which represents Australia’s fast growing outer suburbs and advocates for essential infrastructure investment and delivery of services to ease congestion, cost of living and stress. The NSW councils are Blacktown, Camden, Campbelltown, Liverpool and Wollondilly.

Council’s continued involvement in the above communities of interest needs to be focussed on responding to the immediate changes in the region to ensure that it receives adequate benefit for its financial and resource commitments.

Current Membership of WSROC

In past years, annual contributions to WSROC have been based on the cost of the organisation divided equally amongst the ten member councils. The recent amalgamation process has resulted in WSROC now having nine member councils (instead of ten). However, Council’s 2016/17 contribution remained at the previously calculated amount (for ten members) of $70,000 and the WSROC CEO was directed to find the balance of funds for this year through savings and/or other measures. It is unclear how the amalgamations will impact on membership fees for the 2017/18 period.

WSROC’s constitution requires a member council to provide 6 months’ written notice to the organisation of its intention to cancel its membership.

The Future of WSROC

In early 2017, in response to the changes in the region, WSROC commenced a review of its governance, structure, strategy and relevance. In February 2017, WSROC made a number of recommendations, including the reorganisation of WSROC to create two separate entities:

1.    Advocacy and Regional Leadership: Elected officials can conduct their advocacy, leadership and oversight role with minimal burdens and no commercial risk arising from commercial enterprise.

2.    Commercial Enterprise: Commercial activities including programs funded by Government grants can be conducted under appropriate governance arrangements to benefit member councils.

The full details of how these two entities are proposed to function is provided in Attachment 2. Other recommendations, explained in detail by Mr Charles Casuscelli at Council’s 20 March 2017 Briefing, included:

·     Improving communications between WSROC and member Councils so that Councillors have a better appreciation of WSROC activities and its intrinsic value.

·     Leverage the capabilities of the professional officer networks and increase the Councillors awareness of their value and achievements.

·     Improve collaboration between the Macarthur Regional Organisation of Councils and WSROC on Greater Western Sydney Issues.

·     Confirm that the purpose of WSROC is to “make its communities stronger by being the champion for Western Sydney on key issues that affect its residents. It also makes its member Councils stronger by enhancing or leveraging their core capabilities”.

WSROC has sought Council’s feedback on these recommendations for its next Board Meeting (on 4 May 2017).

The recommendations are considered to contemporise the functioning of WSROC and may allow it to better respond to the changes the region is currently experiencing. The proposed Advocacy and Regional Leadership function, consisting of a board of member councils’ Mayors, may simplify current governance arrangements, and improve WSROC’s advocacy and leadership role allowing it to focus on regional issues, especially those that bind its member councils. The proposed Commercial Enterprise function may allow WSROC to conduct a range of commercial opportunities, including but not limited to, joint initiatives, procurement and shared services, and projects and programs funded by government grants.

The proposed functions are aligned to the Hunter Joint Organisation of Councils. This organisation (known as Hunter Councils Incorporated) and its operating entities have been using this model for a long time with proven success and support from the NSW Government.

WSROC has not yet provided details of its proposed fee(s) to support its revised structure and subsequent operation.

Conclusion

WSROC emerged out of an interest in the better management of the growth of Western Sydney. This interest was shared by all of its members at the time. Circumstances in the region have changed and they continue to do so, including Council’s more recent alliances that respond more effectively to Council’s priorities and advocacy position.

WSROC has examined how it can respond to the changes in the region, has proposed a reorganisation, and is in the process of setting new aspirations and advocacy priorities. The reorganisation may improve WSROC’s performance, however it is yet to be implemented and proven to deliver on Council’s expectations.

As work continues on various projects such as the Airport and Western Sydney Priority Growth Area, the Metropolitan and District Plans are finalised, and some councils conclude amalgamations, discussions around the region’s contemporary “communities of interest” will continue. This includes Council’s continued membership of WSROC. Council’s involvement in its alliances needs to be focussed to ensure that we receive adequate benefit for our financial and resource commitment to them.

A further year’s membership would allow WSROC to implement its proposed restructure and for Council to monitor its performance to inform any future consideration of continued membership. A further report will be presented on WSROC’s performance in 6 months’ time to inform Council’s consideration of its membership. This period also allows Council to gain a better understanding of changes in the region as they continue to occur and evolve and consider its strategic policy directions, alliances, partnerships and shared communities.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Council membership of the Western Sydney Regional Organisation of Councils (WSROC) be received.

2.    Council confirm its support for the Western Sydney Regional Organisation of Councils proposal to:

a.   reorganise into Regional Advocacy and Leadership and Commercial Enterprise entities,

b.   improve communication procedures with member councils, and

c.   increase collaboration with the Macarthur Regional Organisation of Councils.

3.    Council continue its membership of the Western Sydney Regional Organisation of Councils for the 2017/18 period.

4.    A further report be presented to Council in 6 months’ time that provides information on the implementation and performance of WSROC’s proposed restructure.

 

 

ATTACHMENTS/APPENDICES

1.

Western Sydney Regional Organisation of Council’s Mission Statement

1 Page

Appendix

2.

Advocacy and Regional Leadership & Commercial Enterprise Functions

1 Page

Appendix

  


Ordinary Meeting                                                                                                                    1 May 2017

Appendix 1 - Western Sydney Regional Organisation of Council’s Mission Statement

 

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Ordinary Meeting                                                                                                                    1 May 2017

Appendix 2 - Advocacy and Regional Leadership & Commercial Enterprise Functions

 

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Outcome 2 - We plan for our future growth

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 3 - We can get around the City

 

Item                                                                                                                                                Page

 

2        Proposal for Temporary Parking Agreement with Penrith Paceway                               13

 

 

 



Ordinary Meeting                                                                                                      1 May 2017

 

 

 

2

Proposal for Temporary Parking Agreement with Penrith Paceway   

 

Compiled by:               Adam Wilkinson, Engineering Services Manager

Authorised by:            Wayne Mitchell, Executive Manager - Environment & City Development  

 

Outcome

We can get around the City

Strategy

Provide a safe, efficient road network supported by parking

Service Activity

Manage programs and initiatives that improve road safety, efficiency, and the parking network

      

 

Executive Summary

An opportunity has arisen to enter into a lease with Penrith Harness Racing Club to permit public parking on the Paceway site. This report recommends entering into a lease for approximately three-year period until a new parking structure is built in the City Centre.

Introduction

The Penrith City Centre Parking Strategy aims to effectively manage access to parking and parking provision in the City Centre, both now and into the future. It contains an action plan that lists a series of longer term and short term initiatives that are being actively pursued to deliver parking improvements.

 

A key priority in the strategy is to develop a strategic approach to the delivery of decked car parking to meet future demand as the City grows. Under this action a detailed analysis was undertaken of future sites identified for three multi-decked car parks. This analysis identified the Union Road site as the most appropriate location for the City’s next multi-decked carpark which will include approximately an additional one thousand spaces plus replacement of parking contained in the building footprint.

 

Strategic designs have been undertaken to confirm the site’s suitability and allow cost estimates to be developed. A funding strategy has been approved by Council which will see the carpark built within the current term of Council. Further, Council is presently exploring a number of options to deliver this parking with the lowest cost to rate payers.

 

In parallel with the planning for the new multi-decked carpark a number of actions are being pursued to both maximise the utilisation of existing parking resources and to look for further temporary parking capacity. Council has just recently completed the construction of 370 space parking area on the Thornton site to assist commuters during the construction of Penrith Station and the extension to the commuter carpark. This work was undertaken with funding support from Transport for NSW. Parking restrictions were also temporarily removed in some streets in Thornton to free up a further 230 spaces for all day parking. Construction has also recently started which will deliver an additional 115 permanent parking spaces behind the Nepean District Tennis Complex on Castlereagh Road. An additional 160 spaces will also be constructed at this site later in the year after prerequisite drainage work is finished.

 

We have recently completed the CBD line marking and continue to review time restrictions with the aim of maximising efficiency and turn over within the core of the City Centre.

Opportunity for Public Parking at Penrith Paceway

The Penrith Harness and Racing Club assisted Council and the community by opening its site for public parking in the lead up to Christmas 2016. This was negotiated by the Penrith City Centre Association due to the normal overflow parking area being utilised as a construction compound for the current CBD drainage upgrade project. A small weekly fee was negotiated and was funded jointly by Council and the Association. This initiative proved successful during the busy Christmas period providing an opportunity for up to an additional 100 all day spaces.

 

An opportunity is now available to extend this temporary parking arrangement for a period up to the completion of the new parking structure in Union Road. In principle, agreement has been reached with the Penrith Harness and Racing Club to enter into a lease for this period. It is proposed, with Council support, to continue these negotiations and furnish Council with further details upon finalisation. The indicative fee is considered reasonable and below what was negotiated during the recent Christmas period.

Financial Services Manager Comment

This proposal for a temporary parking arrangement represents a short-term initiative (3 years) that will help deliver parking improvements in the City Centre. Although the expenditure is unbudgeted in 2016-17, there is sufficient capacity within the Car Parking/Traffic Facilities Reserve to fund the expected cost implications over a three (3) year period, with no significant impact on the Reserve to be able to fund future parking strategies. Further details on the proposed terms to be negotiated, including the weekly lease, will be provided to Councillor’s via a memo as detailed earlier in this report.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Proposal for Temporary Parking Agreement with Penrith Paceway, be received.

2.    Council provide in principal support to the proposal and enter into negotiations with the Penrith Harness Racing Club regarding the terms and conditions of the short term lease.

3.    Delegation be given to the Executive Manager Environment & City Development to finalise the terms and conditions of the short term lease.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

Outcome 4 - We have safe, vibrant places

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

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Outcome 5 - We care about our environment

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

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Outcome 6 - We're healthy and share strong community spirit

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

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Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                                Page

 

3        Exhibition of the revised Community Plan, draft Delivery Program 2017-21 and draft 2017-18 Operational Plan (including 2017-18 Fees & Charges).                                             23

 

4        Summary of Investments & Banking for the period 1 March 2017 to 31 March 2017    37

 

 

 



Ordinary Meeting                                                                                                      1 May 2017

 

 

 

3

Exhibition of the revised Community Plan, draft Delivery Program 2017-21 and draft 2017-18 Operational Plan (including 2017-18 Fees & Charges).   

 

Compiled by:               Neil Farquharson, Financial Services Manager

Geraldine Brown, Budget Accountant

Allegra Zakis, Corporate Planning Coordinator 

Authorised by:            Andrew Moore, Chief Financial Officer   

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

      

 

Executive Summary

Workshops were held with Councillors in November 2016, February, March and April 2017 to discuss the development of the revised Community Plan, 2017-21 Delivery Program and 2017-18 Operational Plan. These documents will guide our operations over the next four years, working towards the Community Outcomes and delivering the services and facilities our community needs. The 2017-18 Operational Plan will be the first instalment of the 2017-21 Delivery Program and continues the focus on efficient service delivery and progress of our priorities.

 

The draft Community Plan, and the draft 2017-21 Delivery Program, including the draft 2017-18 Operational Plan and Fees & Charges are being presented to the Council tonight seeking endorsement for the documents to be placed on public exhibition and then leading to adoption at the 26 June 2017 Ordinary meeting. 

 

Penrith City Council has long been faced with the challenge of establishing and maintaining long term financial sustainability as we grow into our Regional City role, catering for the increased populations within both the LGA, and the regional catchment that we service and deal with the increasing needs and expectations of our Community. 

 

Local government is traditionally asset rich and income poor, with limited ability to raise revenue to cater for increasing costs of services. Decisions made by the Council almost 20 years ago to redirect significant investment to focus on asset maintenance and a policy to reduce our debt burden have laid the foundation for sustainability and our Endorsement as “Fit for the Future” during the recent Local Government reforms. These decisions have been supported by a strong focus on:

·    Budget control;

·    The introduction of Long Term Modelling (well before it was a requirement under the IP&R legislation);

·    Recent reviews of services and service levels;

·    The implementation of Asset Renewal Programs across all asset classes, and

·    A continuing focus on productivity improvement.

 

Together these strategies have enabled us to deliver a balanced budget during challenging financial times, improve the condition of our priority infrastructure assets and continue to meet the expectations of our community.

 

 

 

The preparation of the base Draft 2017-18 Operational Plan has been undertaken with a focus on maintaining service delivery levels to the community and moving forward on the identified priorities of the 2017-21 Delivery Program. At this stage a balanced budget position is reported in the Draft 2017-18 Operational Plan.

 

It is proposed that the draft corporate planning documents will be placed on public exhibition from Wednesday 10 May to Wednesday 7 June inclusive. A report summarising the outcomes of the public exhibition and seeking the Council’s adoption of the revised Community Plan, and draft Delivery Program (2017-21) including the 2017-18 Operational Plan and Fees & Charges, and a revised Resourcing Strategy will be presented to the Council at the Ordinary Meeting of 26 June 2017.

 

Adopted Corporate Planning Documents

The Integrated Planning and Reporting (IP&R) framework for local government came into force in 2009 as an amendment to the Local Government Act 1993. Council has had a long-term Community Strategic Plan, a Community Engagement Strategy, a Resourcing Strategy, a Delivery Program and Operational Plans for each year of an Elected Council term in place since then. Together these documents guide Council’s operations to deliver the services and facilities our community needs, and improve Penrith as a place to live, work and visit.   All documents include indicators to measure our progress, which are reported on in 6 monthly progress reports, the Annual Report and the End of Term Report. 

The revised Community Plan, provided tonight under separate cover, incorporates a number of changes, all intended to make the document easier to understand. These include:

·    Updated information on risks and opportunities, and on how we can build a Resilient City

·    Simplified wording to describe each Outcome, and simplified strategies

·    Changes to the way information on the strategies is presented, so it is clear why it’s important, what Council will do and who else is involved

·    Revised community indicators, including base data so it’s clear where we’ve come from and what we are trying to achieve

Council has included the annual Operational Plan as part of the Delivery Program since 2013-14. Each year the Delivery Program is updated to reflect new actions and new budget information.  This year, in response to community feedback, the strategies and service activities which describe both Council’s principal activities and what they are trying to achieve have been simplified to make it easier for the community to understand. 

The basic structure of the 2017-21 Delivery Program reflects that of the previous Delivery Program, with a few key changes:

·    Simplified wording for strategies and service activities;

·    Changes in service accountabilities to reflect the recent restructure;

·    Inclusion of revised indicators which better reflect the outcomes we are trying to achieve and are less reliant on survey data, and

·    Updated demographic information from the 2016 census (to be included following exhibition).

 

These changes will also be reflected in the regular performance reports, which are being reviewed to improve the way we tell our community how we are delivering on our commitments to them. 

 

The Delivery Program 2017-21 also sets out Council’s financial intentions for four years (2017-21) as well as more detailed financial information for 2017-18, including:

·     a funding summary for 2017-21;

·     detailed financial information by service for 2017-18;

·     graphs showing where the money will come from and where it will be spent;

·     the basis for Council’s rates and domestic waste charges for 2017-18;

·     long term funding projections (and assumptions);

·     reserve movements for 2017-18;

·     a detailed list of capital and operating projects (by service) and program of works, and

·     special initiative programs.

 

The draft Fees and Charges 2017-18 component provides full details of the Council fees and charges and is included as an attachment.

 

Budget Background

To achieve financial sustainability the Council initiated a comprehensive Capacity Review, commencing with the Financial Capacity Review in early 2014 which ensured that we were well placed to respond to the NSW Government’s Fit for the Future (FFTF) reforms. The Financial Capacity Review represented the next stage of developing our financial strategy and included the recently approved Special Rate Variation. The SRV approved by IPART was for 9.09% in 2016-17 (including the renewal of Asset Renewal Established Area Strategy (AREAS)), in conjunction with an increase in the minimum rate in 2016-17 of 16%, followed by 5.0% in 2017-18, 5.2% in 2018-19 and 5.4% in 2019-20.

 

These actions have ensured that Council is now positioned to take advantage of the opportunities that our growth and Regional City status will present and included initiatives to ensure appropriate capacity through the below initiatives:

 

·    Refocusing our Borrowings Strategy to gradually remove recurrent general infrastructure borrowings;

·    Addressing the challenges of s94 contribution changes that will require General Revenue to repay loans for works forward funded for the Cultural Facilities Plan;

·    Implementing an enhanced Property Development Strategy to grow an alternate income stream;

·    Establishing the Public Open Space Reinvestment Project (formerly Surplus Lands);

·    Undertaking an independently developed and audited Services Review to examine current and alternate service delivery models to drive efficient delivery of our current services into the future without compromising quality;

·    Reviewing our current Customer Service model and reshaping it to enable us to respond more effectively, and realigning the current channels in which we connect with customers to ensure that we provide an efficient and quality experience for our customers;

·    Major restructuring and investment in our ICT infrastructure and strategy to enable us to drive productivity in service delivery, and

·    Continuing productivity reviews to support our commitment to match the SRV with a further $10m of ongoing productivity savings over the next 4 years, on top of the $4.9m of savings and $1.3m of enhanced capacity included in the 2016-17 budget.

The financial strategies developed over the past two years rely not just on the 2016-17 SRV but also on reform within the organisation’s processes, systems, procedures, culture, and structure.  Reform in these areas has already commenced and will continue over the next 2-3 years with focus being placed on leveraging our Property Portfolio and reforming our ICT approach. The Council has set targets to match the funds from the 2016-17 SRV with savings from better ways of doing things, harnessing technology improvements, implementing new systems, and reviewing service delivery. These savings will provide the capacity to continue to service our growing City ensuring the SRV funds are directed towards City shaping and future-proofing priorities. The continued implementation of our Financial Strategy, including the proposed Special Rate Variation, will be critical in ensuring we remain Fit and can deliver on our Community’s expectations.

The focus on change and reform has continued for Local Government and the development of the 2017-18 Budget and the 2017-21 Delivery Program will need to consider and accommodate these impacts. Some of these impacts include:

 

·   IPART’s review of the Local Government Rating System

IPART have indicated that rates per household would not increase, on average, in real terms as a result of their recommendations. Proposed changes appear to have addressed the major concerns of most councils, particularly around the ability to capture income growth from new strata developments, the removal of the requirement for councils to subsidise pension rebates (as is the case in all other States), and the expanding of the rates base by removing some exemptions from rates.  No timeframe has been confirmed for the final report or for the Government to respond.

 

·   Fire and Emergency Service Levy (FESL)

Local governments across NSW will be involved in the FESL which is a new system to fund the community’s Fire and Emergency Services from 1 July 2017. Council’s will collect the levy across all ratepayers in their area via the Rates Notices and then forward the funds on to the State Government, replacing the current contributions made through property based insurance premiums. The FESL will contribute to support the work of the NSW Fire Service, Rural Fire Service, and State Emergency Service in assisting NSW residents and business owners protect their properties from fire, flood, storm and other natural disasters. This does not replace Council’s contribution, with direct contributions still being required for these services.  The total level of funding available for these services will not change under the new system.

 

In the current financial year strong financial management of the Council’s budget has been maintained throughout the first half of 2016-17 with a small surplus currently predicted after allocations to Major Projects and Productivity Initiatives Reserves. This strategy provides capacity to support investments in our City, undertake projects that will provide productivity gains, continue improvements to technology, and meet the demands of continued development activity. The current 2016-17 Operational Plan will continue to be closely monitored for the remainder of the financial year, with Council’s commitment to strong budgetary control ensuring that we are in the best available position to establish a balanced budget for 2017-18. 

 

At this stage the Draft 2017-18 budget has a balanced budget. It is noted that a number of assumptions remain unresolved and that fine tuning will continue to occur during the exhibition period. In the event that the budget is still in a surplus position at the time of exhibition it is proposed to retain this amount in Council’s internal reserves to provide for any significant movements that may arise in the current assumptions. Areas that may be affected include the Financial Assistance Grant (currently estimated to increase by 1.5% on actual 2016-17 Grant), and Emergency Services Contributions. Once the 2017-18 budget and associated assumptions have been confirmed, any remaining reserved funds will provide the Council with capacity to respond to additional priorities that have been identified or emerge.

 

Budget and Revenue Policy, Service Plans and Statutory Statements

The Budget, Revenue Policy and Commentary are contained in the draft 2017-18 Operational Plan. This section of the document includes information regarding Rating Income, Waste Management, Borrowings, Grants, Reserves, Employee Costs, Asset Replacement Programs, and Capital and Operating Projects.

 

The draft 2017-18 Budget compared to 2016-17 Budget is summarised below:

 

BUDGET- FUNDING SUMMARY

2016-17

Original

$’000

2017-18

Draft

$’000

Income

 

 

Rates

102,731

110,839

Fees and Charges

71,350

74,134

Grants and Contributions

60,445

69,562

Net Reserve Movement

(890)

(11,037)

Other Income

12,138

12,242

Total Income

$245,775

$255,740

 

 

 

Expenditure

 

 

Capital Works

50,671

49,188

Other Funded Expenses *

195,104

206,552

Total Expenditure

$245,775

$255,740

 

 

 

Net Budget Position – Surplus/(Deficit)

$0

$0

 

*A breakdown of Other Funded Expenses is detailed in the draft 2017-18 Operational Plan attachment.

 

Key Revenue Sources

Rates

 

2016 Special Rate Variation Increases

From 2011-12 onwards the responsibility for determining and announcing the Rate Peg was transferred from the Minister for Local Government to IPART, which uses a Local Government Cost Index (LGCI). This index, less a productivity coefficient, now forms the annual rate peg announced in December each year for the following financial year. IPART has announced a rate peg of 1.5% for 2017-18.

 

IPART also approves Special Rate Variations (SRV) for councils above the rate peg amount through an extensive application and community consultation process. In 2016 IPART approved a four year SRV for Penrith City Council from 2016-17 through to 2019-20 with rates increases of 9.09%, 5%, 5.2% and 5.4% respectively. The rate increase for 2017-18 will therefore be 5%.


Ordinary Rates

Each year Council must determine a rating policy for the next financial year. The Local Government Act 1993 provides for a number of rating structures so councils have the flexibility to develop a structure that best provides equity for their Local Government Area.

Council currently applies a rate structure in which rate assessments are based on property valuations (Ad Valorem) with a Minimum Amount. This means that rates are based on the land value of the property as determined by the NSW Valuer-General.

 

Council charges rates on three types of land categories:

a.   Residential

b.   Farmland

Business – with the following sub-categories

            i.    Penrith CBD

            ii.    St Mary’s Town Centre

 

The differentiation between rating categories and sub-categories is:

·    the rate in the dollar for all Residential properties is the same (subject to a Minimum Amount);

·    the Farmland rate as 50% of the Residential rate;

·    all Business Minimum Amounts the same; and

·    two Business rating sub-categories for Penrith CBD and St Marys Town Centre which have different Ad Valorem rates to the Ordinary Business category.

 

Every three years Council receives updated valuations for all properties in the Local Government Area from the NSW Valuer General. As a result of the introduction of the Fire and Emergency Services Levy (FESL), all NSW councils will be moved to the same Base Date for their land valuations from 1 July 2016. Penrith City Council received a revaluation with a base date of 1 July 2016 and these new valuations will be used for rating and FESL purposes.

The maximum rate revenue is calculated by:

a.   taking last year’s revenue and adding the approved increase adjustment announced by IPART (being 5% in 2017-18)

b.   adding rates on new properties created by subdivision, and on new strata-titles.

 

The Council provides a subsidy for eligible pensioners - a 50% rebate of rates and domestic waste charges to a maximum of $250. In addition, pensioners receive a 100% rebate towards their Stormwater Service Charge of $25 for a standard residential property or $12.50 for a strata residential property. A rebate of $50 will also apply to the Fire & Emergency Services Levy (FESL).

 

The Council currently has 71,768 rateable properties contributing approximately 43% of the Council’s total revenue. It is expected that both the Penrith CBD Corporation and the St Marys Town Centre Corporation will request a continuation of business sub-category rates to fund their respective activities. A total of $411,756 will be raised from Penrith CBD rates with $399,403 transferred to Penrith CBD Corporation after 3% has been allocated towards the triennial independent review, Board training, and administration costs. A total of $313,394 will be raised from St Marys Town Centre rates with $303,992 transferred to St Marys Town Centre Corporation after 3% has been allocated towards the triennial independent review, Board training, and administration costs.

 


 

The draft 2017-18 Budget includes initial estimates for rates income with a net increase of $7.4m for Rates Income over the original estimate for 2016-17 included in the draft 2017-18 Budget. This includes the 5% increase which represents the 2nd year of 4 years of increases incorporated in the 2016-17 SRV. Also factored into estimates is a prediction for growth of both Residential and Non-Residential rates.

 

PROPOSED 2017-18 RATING INCOME

 

Rate Category

Ad Valorem Rate in

$

 

MINIMUM RATE

Total Anticipated Gross Revenue

$’000s

Number of Properties

2017-18

$

Increase

$

Residential

0.00343687

1,007.00

47.50

87,516

67,984

Farmland

0.001718435

1,007.00

47.50

1,779

427

Business

0.0061189

1,214.15

57.80

17,382

2,713

Business - Penrith CBD Rate

0.0069449

1,214.15

57.80

2,792

410

Business - St Marys Town Centre Rate

0.00940774

1,214.15

57.80

846

 

234

 Total

 

 

 

$110,316*

71,768

 

* The revenues identified in this section represent the gross anticipated revenues from the Rates Levy prior to the application of Pensioner Subsidies, Provision for Doubtful debts and abandonments.

 

The current dynamic situation of the rating environment was discussed at the 22 February 2017 Finance & Economic Opportunities Working Party where continuation of the existing Rates Structure was recommended due to the SRV, Fire and Emergency Services Levy, and Land Revaluation. In addition, Council will be required to conduct a major review of the Rating Structure once IPART has completed the review of rating legislation. 

 

Pensioner Subsidy

The Council’s policy is to give eligible pensioners a pensioner subsidy. The policy provides for a 50% rebate of rates and domestic waste charges to a maximum of $250. In addition, pensioners are exempt from the Stormwater Management Service Charge (SMSC), as discussed below.

 

Stormwater Management Service Charge (SMSC)

In 2012-13 Council introduced a Stormwater Management Service Charge (SMSC) to fund stormwater improvement programs. The SMSC replaced components of Council’s Enhanced Environmental Program (EEP) which provided funding for the delivery of a number of significant environmental enhancement programs to improve our local environment through infrastructure and stormwater improvement. This charge only applies to urban residential and business properties. The introduction of an SMSC ensures that programs are provided to deliver a wide range of stormwater management initiatives essential to the health of the catchment and responding to community expectations.

 

The table below shows the number of properties subject to the proposed annual SMSC, and an estimate of the revenue generated.


 

2017-18 Estimated Stormwater Management Service Charge Revenue

 

Stormwater Category

Annual Charge

No. of Properties

2017-18

Total Revenue

Urban Residential

Residential

$25.00

42,563

$1,064,075

Residential (Strata)

$12.50

8,851

$110,638

Residential (Pensioner)

 $25.00*

8,261

-

Residential (Strata - Pensioner)

$12.50*

1,125

-

Urban Business

Business

$22.80 plus an additional $22.80 for each 350 square metres or part of 350 square metres by which the area of parcel of land exceeds 350 square metres

3,030

$768,054

Total Revenue

 

 

$1,942,767

 

*Councils Policy has provided a 100% rebate for eligible pensioners.

 

Reserves

Details of the Council’s Reserves are also included in the draft 2017-18 Operational Plan, these are amounts held for specific purposes. The reserves are divided into Internal Reserves (set up to apply to the Council policy) and External Reserves (required by law). Some Reserves are set up to ensure that Council’s policies with regard to a particular outcome are safeguarded, while others provide funds for a particular expressed purpose, sometime in the future.

 

Voted Works

Also included in the Reserves is an allocation to ‘Voted Works’. The Council Policy is that an amount of $53,000 is allocated to each of the three Wards each year. These funds are normally applied to particular purposes of an urgent nature, in one or more of the Wards, by resolution by the Council. Voted Works also provides an opportunity to allow some discretionary funding for items that arise unexpectedly during the year, and when all other funding in the annual program has been allocated. It is the Council policy that any unexpended amounts in Voted Works are revoted to the following year.

 

Section 94 Program of Works

A central feature of the draft 2017-18 Operational Plan is the inclusion of the program of infrastructure works and community facilities, funded by Section 94 Contributions in 2017-18. A summary of the proposed Section 94 program capital works expenditure for 2017-18 under each relevant Plan is provided below. They have been included in the Capital and Operating Projects section of the draft documents.


 

2017-18 draft S94 Projects

Plan/Project

Budget

($)

Penrith City Local Open Space S94

 

Local Open Space S94 Funded Capital Works

501,000

Mayoral Youth Challenge (Lincoln Park)

        85,000

Total Penrith City Local Open Space S94

     586,000

Penrith City District Open Space S94

 

Our River - Pathways and Fitness - Tench Reserve, Penrith

      115,000

Our River - Large Fishing Platform - Regatta Park, Emu Plains

        45,000

Total Penrith City District Open Space S94

      160,000

Total draft S94 Projects

      746,000

 

Fees and Charges

As part of the draft 2017-18 Operational Plan process, the Fees and Charges have been reviewed with the proposed increases in the fees set directly by the Council being generally in the vicinity of the estimated CPI increase. The draft Fees & Charges section details a description of each item, the 2016-17 charge and the proposed 2017-18 charge.

 

Children’s Services fees have been incorporated into the Fees and Charges document at the amounts recommended by the Board of the Penrith Children’s Services Co-operative. The Fees and Charges for the Controlled Entities fees are set and published by those organisations. Fees set by regulation are included at the current rates, but are subject to change when the regulations change.

 

The Sustainable Service (3 bin urban) is proposed to remain at its current rate of $384 and the Standard Service (2-bin rural and multi-unit properties) is proposed to increase by $9 pa to $425, which is a CPI increase of 2.2%. This is based on full cost recovery and allows for increases in CPI, the waste levy and collection costs. A number of factors contribute to the proposed Domestic Waste Charges, in particular the efforts of residents sorting their waste and the waste levy now rising by CPI annually (in lieu of CPI + $10 pa).  The ‘Fees and Charges’ section of the Draft 2017-18 Operational Plan details the different Domestic Waste Service combinations.  The most commonly used services and their charges for 2017-18 are summarised below:

 

Domestic Waste Service

Rate per Week

$

Annual Charge

$

Percentage Increase

(decrease)%

Anticipated Revenue

$

Vacant Land

1.23

64.00

10.3

138,688

Waste Management Service

Dom Waste – Standard Service

Dom Waste – Reduced Organics

Dom Waste – Large Service

Dom Waste – Weekly

Dom Waste – Weekly Reduced Organics

Dom Waste – Weekly Large

Dom Waste – 2 Bin Service

Dom Waste – 2 Bin Service Reduced Garbage

Dom Waste - Collect and Return

 

7.38

6.79

8.77

10.79

10.17

14.03

8.17

7.50

8.87

 

384.00

353.00

456.00

561.00

529.00

730.00

425.00

390.00

461.00

 

0

0

0

2.2

2.2

2.2

2.2

2.2

2.2

 

14,244,480         1,116,892

3,536,736

4,283,796 253,920

795,700

3,840,300

337350

2,964,691

Total

 

 

 

31,512,553

Overall the average increase in fees and charges included in the draft 2017-18 Fees and

Charges is 5.4%. This category of income is estimated to be worth $74.1m, or 29% of Council’s total estimated revenue for 2017-18. 

 

Detailed Program Information

Further details relating to the Council’s 2016-17 Special Rate Variation, contributions to Controlled Entities, Reserve balances, proposed movements, and Capital and Operating Projects are provided in the draft Delivery Program 2017-21 (incorporating the draft one-year Operational Plan for 2017-18).

 

Capacity Review and Productivity Initiatives

The recent Financial Capacity Review has facilitated an unprecedented opportunity for Management and the Finance and Economic Opportunities Working Party to develop and recommend a range of strategies and initiatives to structurally reform our budget and position ourselves for continued long term financial sustainability as a Regional City.

Already a range of service efficiencies and productivity cost savings have been implemented across many of the Council’s operations building service efficiencies of $3.65m and annual recurring cost savings of $4.9m from 2010-11 to 2015-16.  These efficiencies and savings have been incorporate into the 2017-18 Budget. 

 

Long Term Financial Plan (LTFP)                                                                                               

As part of the Council Resourcing Strategy each council must prepare a Long Term Financial Plan (LTFP) for a minimum of ten years which is to be updated at least annually as part of the development of the annual Budget. The aim of the LTFP is to ensure that Council identifies financial issues at an early stage and reviews their effect on future activities. The LTFP must be reviewed in detail as part of the four yearly review of the Community Strategic Plan. The LTFP process involves four main elements:

·        Planning Assumptions

·        Revenue Forecasts

·        Expenditure Forecasts

·        Sensitivity Analysis.

 

The LTFP provides a key tool for the development and monitoring of Council’s Financial Strategy. The LTFP outlines Council’s capacity to manage assets and deliver services over the next ten years. The Council has a responsibility to manage its resources and finances to ensure its long term existence. Recent actions by the Council, including the 2016-17 SRV, has positioned the LTFP to demonstrate that Council has the capacity to manage its finances and deliver the services and programs identified in the Strategic Plan and Delivery Program.

The Council’s LTFP is based on a set of assumptions which generally relate to those elements that are most likely to affect the overall outcome of the model.  Future years’ forecasts are linked to the Operational Plan and provide a means of assessing the long-term financial implication of current year decisions. Assumptions made in the plan include:

·        Rating Revenue;

·        Development Growth;

·        Investment Return;

·        Financial Assistance Grant;

·        Employee costs;

·        CPI or other agreed indexations;

·        Capital works and services programs;

·        Anticipated Loan programs;

·        Fees and Charges movements, and

·        Changes identified through ongoing improvement and review of services.

 

It is important for the Council to consider, when projecting budgets over a long period estimates can alter significantly when assumptions are reviewed, particularly when the variances apply to larger items such as Employee Costs and Rating Income. The LTFP is an important planning tool and is maintained with current data to provide information for Council’s financial planning decisions.

LTFP projections have been updated and these projections continue to be tested and updated as part of the 2017-18 budget development process.

 

Next steps

Section 405(3) of the Local Government Act 1993 requires Council to publicly exhibit, for not less than 28 days, its draft Operational Plan. Subject to Council’s endorsement tonight, it is proposed to commence the public exhibition on Wednesday 10 May 2017, ending on Wednesday 7 June 2017.

 

Exhibition copies of the revised Community Plan and 2017-21 Delivery Program, including the draft 2017-18 Operational Plan and Fees & Charges will be available at the Civic Centre, Queen St Centre and Council’s libraries, along with relevant supporting corporate documents. The draft Plans will also be available for viewing or downloading on Council’s online engagement portal – www.yoursaypenrith.com.au. Public submissions will be able to be submitted by completing the online feedback submission forms, email or letters. Specific extracted copies of the 2017-18 Fees & Charges will be made available at Council operated Childcare Centres. All submissions received on the draft documents will be individually acknowledged. This will be followed by a response that reflects Council’s established policy or Council’s determination of the particular issue.

 

The Council must consider the matters outlined in all submissions.  Depending on the nature and complexity of each submission, the Council may choose to amend the draft Community Plan, Delivery Program or Operational Plan, or consider a submission but defer changes until a subsequent period. A full report on public submissions will be provided to the Council’s Ordinary Meeting held on 26 June 2017.

 

Following consideration of the information presented at tonight’s meeting, the key dates and next steps are:

 

Public exhibition
10 May – 7 June 2017

Public Exhibition of revised Community Plan and Draft 2017-21 Delivery Program (including the 2017-18 Operational Plan and Fees & Charges). 

Ordinary Meeting
26 June 2017

Report to Ordinary Meeting:

·    Adoption of revised Community Plan, 2017-21 Delivery Program (including the 2017-18 Operational Plan and Fees & Charges) and revised Resourcing Strategy 

·    Making of 2017-18 Rates and Charges

 


 

Conclusion

The revised Community Plan, Draft Delivery Program 2017-21, draft 2017-18 Operational Plan and Fees & Charges have been developed to reflect the priorities and direction established through engagement with Councillors and our community. The Delivery Program reflects the Council’s commitment to effective service delivery and fiscal responsibility whilst managing growth in step with the community’s outcomes for the City captured in the Community Plan.

 

The 2017-18 Operational Plan and Budget reflect the focus on efficient service delivery, planned management of growth and a desire to continue progress on the priorities of more local jobs and making sure that we have the services and infrastructure that we need.

 

It is proposed that the revised Community Plan, Draft Delivery Program (incorporating the draft one-year Operational Plan for 2017-18 and draft Fees and Charges 2017-18) be placed on public exhibition for community comment. It is recommended that the Council endorse public exhibition of the draft corporate planning documents, as outlined in this report, subject to minor design amendments.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Exhibition of the revised Community Plan, draft Delivery Program 2017-21 and draft 2017-18 Operational Plan (including 2017-18 Fees & Charges). be received

2.    In accordance with the Local Government Act 1993 and Local Government (General) Regulation 2005, the Revised Community Plan, Draft Delivery Program 2017-21 (incorporating the Operational Plan for 2017-18 and draft Fees and Charges 2017-18) be placed on public exhibition for 28 days commencing on Wednesday 10 May 2017 and closing on Wednesday 7 June 2017.

3.    The public exhibition arrangements are implemented as detailed in this report, and submissions from the community are invited.

 

 

ATTACHMENTS/APPENDICES

1.

Draft 2017-21 Delivery Program incorporating the Draft 2017-18 Operational Plan

128 Pages

Attachments Included

 Under Separate Cover (Website)

2.

Draft 2017-18 Fees & Charges

91 Pages

Attachments Included

 Under Separate Cover (Website)

  


Ordinary Meeting                                                                                                      1 May 2017

 

 

 

4

Summary of Investments & Banking for the period 1 March 2017 to 31 March 2017   

 

Compiled by:               Pauline Johnston, Revenue Accountant

Authorised by:            Andrew Moore, Chief Financial Officer   

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

      

 

Executive Summary

This report on the Summary of Investments & Banking for March 2017 is submitted for the purpose of financial accountability and to satisfy the investment reporting requirements of the Local Government (General) Regulation 2005 (clause 212), the Local Government Act 1993 (Section 625) and the Council’s Investment Policy.

 

The report certifies that the Council investments comply with the forms of investment made by order of the Minister under section 625(2) of the Local Government Act 1993. The current Ministerial Order was issued under Council Circular 11-01 on 17 February 2011.

 

This report provides a summary of investments for the period 1 March 2017 to 31 March 2017 and a reconciliation of invested funds at 31 March 2017.

 

The investment returns versus the benchmark as a percentage for March 2017 are:

·    Council portfolio current yield (including FRNs)          2.77%

·    90 day Bank Bill Swap rate (Benchmark)                    1.79%

 

The report recommends that the information contained in the report be received.

Background

Attached to this report is a Summary of Investments including Economic Commentary for March 2017, Historical Investment Performance analysis tables and charts, a reconciliation of Invested Funds for March 2017 and various Investment Summary and Investment Portfolio analysis tables and charts.

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

 

2.   Council’s Cash Book and Bank Statements have been reconciled as at 31 March 2017.

 

Andrew Moore

Responsible Accounting Officer

 

Background

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Summary of Investments & Banking for the period 1 March 2017 to 31 March 2017 be received

2.    The certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 March 2017 to 31 March 2017 be noted and accepted.

3.    The graphical investment analysis as at 31 March 2017 be noted.

 

 

ATTACHMENTS/APPENDICES

1.

Summary of Investments

6 Pages

Appendix

  


Ordinary Meeting                                                                                                                    1 May 2017

Appendix 1 - Summary of Investments

 

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Committee of the Whole

 

DELIVERY PROGRAM REPORTS

 

CONTENTS

 

Pecuniary Interests

 

Other Interests

 

Monday May 1 2017

 

Item                                                                                                                                       Page

 

1        Presence of the Public                                                                                                       1

 

2        Assignment of lease - Glenmore Park Child & Family Precinct - 31 Blue Hills Drive Glenmore Park                                                                                                                   2

 

3        Creation of Drainage Easement over Council land known as Lot 1 DP 1045500 for the benefit of Fernhill School Glenmore Park                                                                          2

 

4        Council Land - 1042 The Northern Road Llandilo                                                             2

 

5        Licence of Lot 754 DP1180111 - Caddens Road, Caddens to LegPro 54B Pty Ltd.       2

 

 

 

 

 

 


Ordinary Meeting                                                                                                      1 May 2017

A Leading City

 

 

1        Presence of the Public

 

Everyone is entitled to attend a meeting of the Council and those of its Committees of which all members are Councillors, except as provided by Section 10 of the Local Government Act, 1993.

A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

 

(a)          the discussion of any of the matters listed below; or

(b)          the receipt or discussion of any of the information so listed.

The matters and information are the following:

 

(a)          personnel matters concerning particular individuals;

(b)          the personal hardship of any resident or ratepayers;

(c)           information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business;

(d)          commercial information of a confidential nature that would, if disclosed:

·         prejudice the commercial position of the person who supplied it; or

 

·         confer a commercial advantage on a competitor of the Council; or

 

·         reveal a trade secret.

 

(e)          information that would, if disclosed, prejudice the maintenance of the law;

(f)            matters affecting the security of the Council, Councillors, Council staff or Council property;

(g)        advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

The grounds on which part of a meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting.

The grounds must specify the following:

(a)          the relevant provision of section 10A(2);

(b)          the matter that is to be discussed during the closed part of the meeting;

(c)           the reasons why the part of the meeting is being closed, including (if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which discussion of the matter in open meeting would be, on balance, contrary to the public interest.

Members of the public may make representations at a Council or Committee Meeting as to whether a part of a meeting should be closed to the public

The process which should be followed is:

 

·         a motion, based on the recommendation below, is moved and seconded

·         the Chairperson then asks if any member/s of the public would like to make representations as to whether a part of the meeting is closed to the public

·         if a member/s of the public wish to make representations, the Chairperson invites them to speak before the Committee makes its decision on whether to close the part of the meeting or not to the public.

·         if no member/s of the public wish to make representations the Chairperson can then put the motion to close the meeting to the public.

The first action is for a motion to be moved and seconded based on the recommendation below.

 

RECOMMENDATION

 

That:

 

Outcome 7

 

2        Assignment of lease - Glenmore Park Child & Family Precinct - 31 Blue Hills Drive Glenmore Park    

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Creation of Drainage Easement over Council land known as Lot 1 DP 1045500 for the benefit of Fernhill School Glenmore Park

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        Council Land - 1042 The Northern Road Llandilo

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 

Outcome 4

 

5        Licence of Lot 754 DP1180111 - Caddens Road, Caddens to LegPro 54B Pty Ltd.

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

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ATTACHMENT       

 

 

 


Date of Meeting:     1 May 2017

 

Delivery Program:   Outcome 7

 

Service:                   Financial Services

 

Report Title:             2016-2017 Voted Works