Council_Mark_POS_RGB

18 October 2017

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 23 October 2017 at 7:30PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

2.           APOLOGIES

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 25 September 2017.

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

5.           ADDRESSING COUNCIL

6.           MAYORAL MINUTES

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Penrith Community Safety Partnership Meeting - 6 September 2017.

Local Traffic Committee Meeting - 9 October 2017.

Policy Review Committee Meeting - 9 October 2017.

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 23 October 2017

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

ADVANCE AUSTRALIA FAIR

 

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

Beneath our radiant Southern Cross

We’ll toil with hearts and hands;

To make this Commonwealth of ours

Renowned of all the lands;

For those who’ve come across the seas

We’ve boundless plains to share;

With courage let us all combine

To Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 



Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


 

Council Chambers

Seating Arrangements


For members of the public addressing the meeting


 

 

 

Lectern


 

 

Executive Managers


 

 

 

Assistant General Manager Craig Butler


Executive Manager - Community Vicki O’Kelly

General Manager
Alan Stoneham

His Worship the Mayor Councillor John Thain



Governance Coordinator Adam Beggs






Minute Clerk

MediaClr Marcus Cornish

North Ward

 

Clr Bernard Bratusa

East Ward

 

 

Clr Tricia Hitchen

East Ward

 

 

Clr Joshua Hoole

South Ward

 

 

Clr Mark Davies

South Ward

 

 

Clr Jim Aitken OAM

Public GalleryNorth Ward

 

 

Clr Ross Fowler OAM

South Ward

 

 

Clr Kevin Crameri OAM

North Ward

Clr Karen McKeown

South Ward

 

Clr Aaron Duke

North Ward

 

Clr Todd Carney

East Ward

 

Clr Greg Davies

East Ward

 

Clr Ben Price

East Ward

 

Clr Kath Presdee

ManagersSouth Ward

 

 

Executive Managers


 


Oath of Office

 

I swear that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

Affirmation of Office

 

I solemnly and sincerely declare and affirm that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

Taken at the Ordinary Meeting of Council on 26 September 2016, Minute Number 272

 

 

Local Government Act 1993, Section 233A

 


Council_Mark_POS_RGB2017 MEETING CALENDAR

January 2017 - December 2017

(Adopted by Council - 28 November 2016 and Amended April 2017)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.30pm

 

6

 

 

1v

 

 

 

 

 

 

 

 

18

(7.00pm)

 

27@

27

10

22#

26*

24

28@

25^ü

23

27#+

 

Policy Review Committee

7.00pm

 

13

13

 

8

 

10

14

11

9

 

11

 

 

 

 

 

 

 

 

 

 

13

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2016-2017 Annual Statements are presented

 

Meeting at which any comments on the 2016-2017 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact Governance Coordinator, Adam Beggs.

 



UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 25 SEPTEMBER 2017 AT 7:32PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor John Thain read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Aaron Duke, Ross Fowler OAM, Joshua Hoole, Karen McKeown, Kath Presdee and Ben Price.

 

 

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 28 August 2017

230  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Karen McKeown that the minutes of the Ordinary Meeting of 28 August 2017 be confirmed.

 

DECLARATIONS OF INTEREST

Councillor Karen McKeown declared a Pecuniary Interest in Item 6 - The Community Assistance Program Planned Component 2017-18 because she is employed by one of the organisations that has applied for Community Assistance Program funding.

 

Councillor Joshua Hoole declared a Non-Pecuniary Conflict of Interest – Less Than Significant in Item 6 - The Community Assistance Program Planned Component 2017-18 as he attends a church which has submitted a project for funding by the Community Assistance Program.

 

Councillor Ross Fowler OAM declared a Non-Pecuniary Conflict of Interest – Less Than Significant in Item 12 - Council Office Space within Civic Centre - Licence Agreement to CivicRisk West as he is the Chairman of the Board of CivicRisk West.

 

SUSPENSION OF STANDING ORDERS

231  RESOLVED on the MOTION of Councillor Ben Price seconded Councillor Aaron Duke that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:35pm.

Mr Michael Wong

 

Item 2 - Development Application DA17/0352 Demolition of Existing Structures & Construction of 5 x Town Houses with Basement Parking & Strata Subdivision Lot 1 DP 202002 (No. 43) College Street, Cambridge Park  Applicant:  Michael Wong;  Owner:  Evelyn Ashni and Dale Mathew Thomas   

 

Mr Wong, representing the applicant, spoke in support of the recommendation.  Mr Wong emphasised the safety aspect of a townhouse development with basement parking as it would provide separation of pedestrians and vehicular traffic on the site, as well as the strategic design of the building to provide natural surveillance.  Mr Wong also stated that an incline lift will be provided to assist pedestrian movements between the basement parking area and the ground floor.   Mr Wong concluded his address by noting that the development proposal has been a collaborative effort between Thomas Property and Council’s development staff.

 

RESUMPTION OF STANDING ORDERS

232  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Aaron Duke that Standing Orders be resumed, the time being 7:40pm.

 

  Mayoral Minutes

 

2        Passing of Helen Walker OAM

Councillors Tricia Hitchen, Greg Davies and Todd Carney spoke in support of the Mayoral Minute.  

233  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Tricia  Hitchen that the Mayoral Minute on Passing of Helen Walker OAM be received.

 

1        Year in Review 2016/17

Councillors Tricia Hitchen, Marcus Cornish, Greg Davies, Ross Fowler OAM, Mark Davies, Ben Price and Bernard Bratusa spoke in support of the Mayoral Minute.

234  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Tricia  Hitchen that the Mayoral Minute on Year in Review 2016/17 be received.

 

 Reports of Committees

 

1        Report and Recommendations of the Access Committee Meeting held on 9 August 2017                                                                                                                                     

235  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Mark Davies that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 9 August, 2017 be adopted.

 

 


 

 

2        Report and Recommendations of the Local Traffic Committee Meeting held on 4 September 2017                                                                                                                 

236  RESOLVED on the MOTION of Councillor Karen McKeown seconded Marcus Cornish that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 4 September, 2017 be adopted.

 

 

3        Report and Recommendations of the Policy Review Committee Meeting held on 11 September 2017                                                                                                                 

237  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Kath Presdee that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 11 September, 2017 be adopted.

Councillor Ross Fowler OAM called for a DIVISION.

 

For

Against

 

Councillor Kath Presdee

Councillor Marcus Cornish

Councillor Ben Price

 

Councillor Greg Davies

 

Councillor Todd Carney

 

Councillor Aaron Duke

 

Councillor Karen McKeown

                                                        

Councillor Kevin Crameri OAM               

 

Councillor Ross Fowler OAM

 

Councillor Jim Aitken OAM

 

Councillor Mark Davies

 

Councillor Joshua Hoole

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor John Thain

 

 

 

DELIVERY PROGRAM REPORTS

 

Procedural Motion

238  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Greg Davies that Item 9 – Election of Deputy Mayor and Item 13 – 2016-17 Draft Financial Statements be considered before all other items of business.

 


 

 

Outcome 7 - We have confidence in our Council

 

9        Election of Deputy Mayor                                                                                                 

239  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

That:

1.    The information contained in the report on Election of Deputy Mayor be received

2.    Council consider the Election of a Deputy Mayor for the term 2017/2018

3.    In the event of more than one Councillor being nominated, Council determine the method of election for the Office of Mayor be open voting, by way of show of hands.

4.    In accordance with Section 231 (2) of the Local Government Act 1993, the term of Office of the Deputy Mayor be determined.

 

His Worship the Mayor, Councillor John Thain, handed over to the Returning Officer, (General Manager) Alan Stoneham, to conduct the election of the Deputy Mayor.

 

The Returning Officer indicated that he had received two (2) nominations for the position of Deputy Mayor and asked whether there were any other nominations. No other nominations were forthcoming.

 

The Returning Officer stated that the following nominations were in order:

 

Councillor Marcus Cornish

Councillor Tricia Hitchen

 

The Returning Officer then asked for voting by way of a show of hands, with the following result:

 

Councillor Marcus Cornish – 2 votes

Councillor Tricia Hitchen – 13 votes

 

The Returning Officer declared Councillor Tricia Hitchen duly elected unopposed as Deputy Mayor for the 2017/2018 Term.

 

 

13      2016-17 Draft Financial Statements

Karen Taylor, Director, Financial Audit Services at the Audit Office of New South Wales addressed Council on the Draft 2016-17 Financial Statements and advised that she would be issuing an unqualified audit report and that the Council's financial position is satisfactory.

         

240  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

That:

1.    The information contained in the report on 2016-17 Draft Financial Statements be received

2.    Pursuant to s413(2)(c) it is the Council's opinion that:

a.   The financial statements and schedules have been drawn up in accordance with the Local Government Act 1993 and Regulations, the Local Government Code of Accounting Practice and Financial Reporting, the Local Government Australian Infrastructure Management Guidelines, and Australian Accounting Standards. The statements comply with Australian Statements of Accounting Concepts

b.   The financial statements present fairly the Council's financial position as at 30 June 2017 and the operating result for the year then ended

c.   The statements are in accord with Council's accounting and other records.

3.    Pursuant to the Local Government Code of Accounting Practice and Financial Reporting and section 215 of the Local Government (General) Regulation 2005 it is the Council's opinion that:

a.   The accompanying Special Purpose Financial Report has been drawn up in accordance with the Local Government Act 1993 and Regulations, the Local Government Code of Accounting Practice and Financial Reporting, and the requirements of National Competition Policy. The Code requires the inclusion of various charges and subsidies which are not actually paid or payable.

b.   The report is a special purpose report and is not required to comply with Australian Accounting Standards. The above legislative requirements differ from Australian Accounting Standards and hence the report does not comply with Australian Accounting Standards.

c.   The financial statements present a modelled scenario for comparative purposes. They do not report an actual result.

4.   Council confirm its endorsement of the budget in the knowledge that some of its business activities are not making commercial returns. The existence of notional subsidies represents Council’s commitment to its community service obligations.

5.   The Statements be forwarded to Council's Auditors.

 

 

Councillor Mark Davies left the meeting at 8:21pm and did not return.

 

Outcome 1 - We can work close to home

 

 

1        Expression of Interest Reference 16/17-01, Development and Project Management Services                                                                                                                              

241  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Marcus Cornish that consideration of this matter be deferred for discussion at a Councillor Briefing.

 

 


 

 

Outcome 2 - We plan for our future growth

 

2        Development Application DA17/0352 Demolition of Existing Structures & Construction of 5 x Town Houses with Basement Parking & Strata Subdivision Lot 1 DP 202002 (No. 43) College Street, Cambridge Park Applicant: Michael Wong;  Owner: ~Evelyn Ashni and Dale Mathew Thomas                                                        

Councillor Aaron Duke left the meeting, the time being 8:28pm.

Councillor Aaron Duke returned to the meeting, the time being 8:31pm.

A MOTION was moved by Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish that consideration of this matter be deferred until after a Councillor Briefing regarding the proposed excavation which appears to be in close proximity to neighbouring property boundaries.

242  An AMENDMENT was moved by Councillor Greg Davies seconded Councillor Ben Price

That:

1.    The information contained in the report on Development Application DA17/0352 Demolition of Existing Structures & Construction of 5 x Town Houses with Basement Parking & Strata Subdivision Lot 1 DP 202002 (No. 43) College Street, Cambridge Park be received.

2.    Development Application DA17/0352 Demolition of Existing Structures & Construction of 5 x Town Houses with Basement Parking & Strata Subdivision Lot 1 DP 202002 (No. 43) College Street, Cambridge Park be approved subject to the following conditions of consent:

 

2.1      Standard Conditions

A001 – Approved Plans

A019 – Occupation Certificate

A038 – Lighting system

A039 – Graffiti

A046 – Obtain Construction Certificate before commencement of works

B001 – Demolition of existing structures

B002 – AS for demolition and disposal to approved landfill site

B003 – Asbestos

B004 – Dust

B005 – Mud / Soil

B006 – Hours of work (demolition)

D001 – Implement approved erosion and sediment control measures

D007 – Cut and fill of land requiring Validation Certificate

D009 – Covering of waste storage area

D010 – Appropriate disposal of excavated or other waste

E01A – BCA compliance

E009 – Annual fire safety statement

F006 – Water Tank & nuisance

G002 – Section 73 Certificate

G004 – Endeavour Energy clearance

G006 – NBN connection

H001 – Stamped plans and erection of site notice

H002 – During construction requirements

H033 – Clothes line

H036 – Rainwater Tank

H037 – Safe supple of water from catchment areas

H038 – Connection of rainwater tank supply

H039 – Rainwater tank pumps

H041 – Hours of work

H042 – Adaptable dwelling certification

K101 – Works at no cost to Council

K201 – Infrastructure bond

K202 – S138 Roads Act – Works and Structures

K209 – Stormwater Concept Plan

K211 – Stormwater Discharge – Basement Car parks

K221 – overland Flow

K222 – Access, car parking and manoeuvring

K301 – Sediment & Erosion Control

K405 – Turf to verge

K501 – Penrith City Council clearance for Roads Act works

K502 – Works as executed

K503 – Stormwater compliance

K504 – Restriction as to user and positive covenant

K505 – Stormwater management system operation and maintenance

L001 – Landscape approved plans

L002 – Landscape construction

L003 – Landscape report requirements

L005 – Planting of plant material

L006 – Landscape AS requirements

L007 – Tree protection measures

L008 – Tree preservation order

M008 – Linen Plan

N001 – Section 94 contribution: Cultural Facilities

N002 – Section 94 contribution: District Open Space

N003 – Section 94 contribution: Local Open Space

Q01F – Notice of commencement and appointment of PCA

Q009 – Strata Certificate

 

2.2      Special Conditions

 

2.2.1    Prior to the issue of an Occupation Certificate, a user/sensor electronic security system shall be installed at the basement car park entrance/exit or alternative access control measures shall be provided.

2.2.2   Prior to the issue of an Occupation Certificate, the property owner/developer shall make provision for all required retaining walls, courtyard fencing and replacement boundary fencing. Timber retaining walls will not be permitted.  All retaining walls and fencing works shall be at full cost to the property owner/developer.

2.2.3    The property owner or agent acting for the owner shall arrange for the commencement of a domestic waste service with Council. The service is to be arranged no earlier than two days prior to occupancy and no later than two days after occupancy of the development. All requirements of Council’s domestic collection service must be complied with at all times. Please telephone Council on (02) 4732 7615 for the commencement of waste services.

2.2.4    The current waste infrastructure provided within the development is to be built in accordance with configurations specified in the plan titled ‘Site analysis, ground and first floor’, job no. 16037 02/08 DA, prepared by ACA Design Consultants, issue D, dated 08.09.17. On-site waste infrastructure permissible to change only in accordance with conditions stipulated by Councils Waste Service department.  

2.2.5   The wall height of the screening surrounding the Bin Bay and Bulky Goods Bay to not exceed 1.4m above natural ground level.

2.2.6    The Bin Bay and Bulky Goods Bay are to provide an adequate supply of water through a centralised mixing valve and hose cock.

2.2.7    Service path leading to the Bulky Goods Bay to be 1.2m wide, concrete and remain parallel to the contours at all points with no steps or obstructions.

2.2.8    All dimensions provided on the plans titled ‘Site analysis, ground and first floor’ are internal dimensions for the construction of the Bin Bay and Bulky Goods Bay.

2.2.9    Prior to the issue of a Construction Certificate the Certifying Authority shall ensure that appropriate fencing treatment is provided where pedestrian pathways are located adjacent to vertical drops associated with the above ground on-site detention system and access ramp for the basement carpark.

2.2.10  Prior to the issue of an Occupation Certificate, at least one (1) street trees (preferably a native species) capable of and nurtured to grow to 10m in height at maturity shall be planted in suitable locations in front of the property along College Street.

3.    Those individuals who made a submission be advised of Council’s decision. 

 

Upon being PUT to the meeting, the AMENDMENT was CARRIED.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Kath Presdee

Councillor Marcus Cornish

Councillor Ben Price

Councillor Tricia Hitchen

Councillor Greg Davies

Councillor Joshua Hoole

Councillor Todd Carney

Councillor Ross Fowler OAM

Councillor Aaron Duke

Councillor Kevin Crameri OAM

Councillor Karen McKeown

                                                        

Councillor Jim Aitken OAM

 

Councillor Bernard Bratusa   

 

Councillor John Thain

 

 

Upon the AMENDMENT becoming the SUBSTANTIVE MOTION it was then CARRIED.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Kath Presdee

Councillor Kevin Crameri OAM

Councillor Ben Price

 

Councillor Greg Davies

 

Councillor Todd Carney

 

Councillor Aaron Duke

 

Councillor Karen McKeown

                                                        

Councillor Ross Fowler OAM

 

Councillor Jim Aitken OAM

 

Councillor Joshua Hoole

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor John Thain

 

 

 

 

Outcome 4 - We have safe, vibrant places

 

3        Establishment of Alcohol Free Zones and Alcohol Prohibited Areas                        

243  RESOLVED on the MOTION of Councillor Ben  Price seconded Councillor Todd Carney

That:

1.    The information contained in the report on Establishment of Alcohol Free Zones and Alcohol Prohibited Areas be received

2.    Council support the re-establishment of Alcohol Free Zones and Alcohol Prohibited Areas at each of the locations proposed for the four (4) year period from 1 November 2017 to 31 October 2021.

3.    An additional public exhibition period be advertised for the establishment of an additional Alcohol Free Zone on Henry Street, Penrith, from Lawson Street to Station Street, following a request from Penrith Police.

4.    Further discussions be held with Thornton Community Group Inc. to determine the suitability of Alcohol Prohibited Areas in Thornton (North Penrith). Pending the outcome of discussions and advice from Penrith Police, these locations may be included in a public exhibition process, if determined suitable.

5.    A final report be presented to Council at the conclusion of the additional exhibition period (for the additional Penrith and Thornton alcohol-free locations), with a recommendation based on the outcomes of the consultation process.

6.    Community consultation commence six months before the expiry of the current four (4) year term of Alcohol Free Zones and Alcohol Prohibited Areas.

 

4        Tender Reference 17/18-01, Mechanical Services Upgrade                                         

244  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Ross Fowler OAM

That:

1.    The information contained in the report on Tender Reference 17/18-01, Mechanical Services Upgrade be received

2.    An AS4000 contract be awarded to Hirotec Maintenance NSW Pty Ltd for the specified services in accordance with the terms and conditions of the tender for the sum of $523,379 (ex GST).

 

Outcome 6 - We are healthy and share strong community spirit

 

5        Emu Plains Tennis Court S377 Committee                                                                    

245  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Ross Fowler OAM

That:

1.    The information contained in the report on Emu Plains Tennis Court S377 Committee be received

2.    The Emu Plains Tennis Court s377 Committee be dissolved.

3.    Any remaining Emu Plains Tennis Court s377 Committee funds be transferred to Council’s Recreation Reserve.

4.    A thank you letter from the Mayor be provided to Emu Plains Tennis Court s377 Committee members in recognition of their services provided.

5.    The Nepean District Tennis Association be approached to seek their interest in the future management of the Emu Plains Tennis Courts.

 

Having previously declared a Pecuniary Interest in Item 6, Councillor Karen McKeown left the meeting, the time being 8:46pm.

 

6        The Community Assistance Program Planned Component 2017-18                          

246  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Jim Aitken OAM

That:

1.    The information contained in the report on The Community Assistance Program Planned Component 2017-18 be received.

2.    Council approve funding the highly ranked applications and amounts totalling $30,218 as outlined in Table 2 of this report with $30,000 allocated from the Planned Component and $218 allocated from the Rolling Component of the 2017/2018 Community Assistance Program.

 

Councillor Karen McKeown returned to the meeting, the time being 8:48pm.

 

7        Western Sydney Academy of Sport - Board Director                                                   

247  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

That:

1.    The information contained in the report on Western Sydney Academy of Sport - Board Director be received

2.    Council nominate Council’s Facilities Manager, Andrew Robinson for the position of Local Government Director on the Western Sydney Academy of Sport Board.

 

8        Request for Penrith Panthers Premier League Netball Sponsorship                         

248  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Request for Penrith Panthers Premier League Netball Sponsorship be received

2.    Council agree to the $15,000 sponsorship as requested to be funded from the financial management reserve for the 2018 season.

3.    A further report be brought back to Council for the future years’ sponsorship request.

 

Outcome 7 - We have confidence in our Council

 

 

10      Appointment of Directors to the Board of the Penrith Performing and Visual Arts Limited                                                                                                                                              

249  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

 

That:

1.     The information contained in the report on Appointment of Directors to the Board of the Penrith Performing and Visual Arts Limited (PP&VA) be received.

2.     Council thank Emeritus Mayor, Pat Sheehy AM for his contribution to the PP&VA.

3.     The following members of the Board be appointed for a 2 year term: Hon. Peter Anderson, AM, Christine Keeble, Cathy Jarman.

4.     The following members of the Board be appointed for a four year term: John Mullane, Tony Lackey and Alison McLaren.

 

11      Review of Delegations                                                                                                      

250  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

That:

1.    The information contained in the report on Review of Delegations be received.

2.    Council, in accordance with Section 377 of the Local Government Act 1993, approve the delegation of its functions and responsibilities under the Act and other Acts to the General Manager as listed in “Schedule 1 – Proposed Delegations of Authority to the General Manager” that is appended to this report.

3.    Council, in accordance with Section 377 of the Local government Act 1993, delegate authority to Council’s committees, as shown in ”Schedule 2 – Delegations of Authority to Committees” that is appended to this report.

4.    Council, in accordance with Section 377 of the Local Government Act 1993, delegate authority to the entities as listed in “Schedule 3 – Delegations of Authority to Other Entities” that is appended to this report.

5.    Council’s Seal of Authority when required be placed on the Certificate of Identification for Officers with delegated authority under the Swimming Pools Act 1992.

 


12      Council Office Space within Civic Centre - Licence Agreement to CivicRisk West  

251  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

That:

1.    The information contained in the report on Council Office Space within Civic Centre - Licence Agreement to CivicRisk West  be received

2.    Council approve the proposed new licence agreement as per the terms and conditions listed within the report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

14      2017-18 Financial Assistance Grant                                                                               

252  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

That:

1.    The information contained in the report on 2017-18 Financial Assistance Grant be received.

2.    The budget be adjusted to reflect the revised Financial Assistance Grant as part of the September 2017 Quarterly Review.

 

15      Summary of Investments & Banking for the period 1 August to 31 August 2017     

253  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

That:

1.    The information contained in the report on Summary of Investments & Banking for the period 1 August to 31 August 2017 be received

2.    The certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 August 2017 to 31 August 2017 be noted and accepted.

3.    The graphical investment analysis as at 31 August be noted.

 

 

REQUESTS FOR REPORTS AND MEMORANDUMS and URGENT BUSINESS

 

RR 1           Painting of Multi Storey Buildings in Penrith Local Government Area   

Councillor Marcus Cornish requested a Councillor Briefing to discuss Council enforcing a condition on development applications ensuring that multi storey buildings in the Penrith area are repainted every 10-15 years to avoid a dilapidated appearance.

 

RR 2           Housing Lots on Mayfair Road, Mulgoa       

Councillor Marcus Cornish requested a memo reply to all Councillors advising whether the housing lots on Mayfair Road, Mulgoa that were part of the Fernhill subdivision are permitted to have dual occupancy, a second dwelling or a granny flat on each lot.

 

RR 3           Land in Llandilo where Building Not Permitted    

Councillor Marcus Cornish requested a memo reply to all Councillors providing a list of all 2.5 acre blocks of land in Llandilo where building is not permitted.

 

RR 4           Proposed Motion regarding New Planning Laws 

Councillor Greg Davies requested that Council write to all new and existing Councils in the Sydney and Wollongong areas with information on the new planning laws in relation to Independent Hearing and Assessment Panels and other approval processes, and advising that Penrith City Council will be submitting a motion to the 2017 NSW Local Government Association Conference opposing the new processes.  Further, that Council write to the Local Government Association advising of its intentions in this regard.

 

RR 5           Opportunities for Tertiary Education in Penrith   

Councillor Aaron Duke requested a report to Council identifying potential opportunities for tertiary education in the City of Penrith, including details on the current level of access the local community has to tertiary education in the Penrith area, and investigating how more universities can be encouraged to provide educational facilities to the Penrith City area.

 

UB 1           Provision of Defibrillator at Penrith Regional Gallery   

Councillor Karen McKeown requested that an amount of $1,000 from each Ward’s voted works, totalling $3,000, be allocated to the purchase of a defibrillator to be situated at the Penrith Regional Gallery.

 

254  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Greg Davies that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor John Thain, ruled that the matter was urgent and should be dealt with at the meeting.

 

255  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Greg Davies that an amount of $1,000 from each Ward’s voted works, totalling $3,000, be allocated to the purchase of a defibrillator to be situated at the Penrith Regional Gallery.

 

RR 6           Variable Speed Limits on M4 Motorway      

Councillor Karen McKeown requested that Council write to the Roads and Maritime Services requesting that variable speed limit signage be installed on the M4 in the vicinity of the Northern Road given that construction will continue to occur in this location over the next three years.

 

RR 7           Day of Peace - 2017   

Councillor Karen McKeown requested that the General Manager convey congratulations to the staff involved in organising and working at the Day of Peace event held in the Mondo on Saturday 23 September 2017.

 

Councillor Marcus Cornish left the meeting, the time being 9:09pm.

 

Councillor Marcus Cornish returned to the meeting, the time being 9:11pm.

 

RR 8           Condition of Road Surface - Eighth Avenue, Llandilo   

Councillor Kevin Crameri OAM requested a report to Council on the condition of the road surface at Eighth Avenue, Llandilo from the roundabout to the creek, with the report to advise whether this road is the responsibility of Council or the Roads and Maritime Services.

 

RR 9           Pedestrian Traffic Light - Corner of The Northern Road and Gascoigne          Street, Penrith     

Councillor Kevin Crameri OAM requested a memo reply to all Councillors on the urgent repairs to be carried out to the uneven surface at the base of the pedestrian traffic light outside Hungry Jack’s on the corner of The Northern Road and Gascoigne Street, Penrith.

 

RR 10         Defqon Concert, 2017

Councillor Kevin Crameri OAM requested a report to Council on the excessive noise emanating from the Defqon Concert held on 16 September 2017, which could be clearly heard as far away as Llandilo.

 

RR 11         Rates increases in Rural areas   

Councillor Ross Fowler OAM requested that the Finance and Economic Opportunities Working Party investigate the significant increase in annual rates for rural areas, particularly in the Northern area of the city, and that a report then be submitted to Council regarding a solution for more equitable distribution of the rate burden for rural residential areas of the Penrith Local Government Area.

 

RR 12         Report on Naming of Western Sydney Airport     

Councillor Ross Fowler OAM requested that the report he requested at the Ordinary Meeting of 6 February 2017, on the Naming of Western Sydney airport in honour of aviator William (Billy) Hart who had a connection with Western Sydney and particularly Penrith, and who was the holder of the first Australian Pilot’s Licence, be presented to Council.

 

UB 2           Request for Leave of Absence   

Councillor Ross Fowler OAM requested Leave of Absence from 26 September 2017 to 10 October 2017 inclusive, to attend to CivicRisk Mutual business.

 

256  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Tricia  Hitchen of Councillor Karen McKeown seconded Councillor Greg Davies that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor John Thain, ruled that the matter was urgent and should be dealt with at the meeting.

 

257  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Tricia  Hitchen that Councillor Ross Fowler OAM be granted Leave of Absence from 26 September 2017 to 10 October 2017 inclusive, to attend to CivicRisk Mutual business.

 

RR 13         Odour - Erskine Park

Councillor Todd Carney requested a memo reply to all Councillors regarding the odour issue around Erskine Park on the weekend of 23 and 24 September 2017, and advising whether the Environment Protection Authority is investigating this issue and, if so, what action is being taken.

 

RR 14         No Parking Signs - St Clair Avenue, St Clair

Councillor Todd Carney requested a memo reply to all Councillors advising why the No Parking signs that were to be erected in St Clair Avenue have not yet been installed and when they will be installed.

 

UB 3           Request for Leave of Absence   

Councillor Ben  Price requested Leave of Absence from 12 October 2017 to 22 October 2017 inclusive.

 

258  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Todd Carney that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor John Thain, ruled that the matter was urgent and should be dealt with at the meeting.

 

259  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Todd Carney that Leave of Absence be granted to Councillor Ben Price from 12 October 2017 to 22 October 2017 inclusive.

 

 

Committee of the Whole

 

260  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Aaron Duke that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 9:17pm.

 

Councillor Marcus Cornish left the meeting at 9:18pm and did not return.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Greg Davies seconded Councillor Aaron Duke that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

Outcome 4

 

2        Easement for Drainage Purposes over Council Land adjoining Harold Corr Community Hall, Werrington                                                                                           

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Outcome 7

 

3        Property Purchase - 330 Great Western Highway St Marys (Lot 10 DP603827)        

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        Long Term Licence to Transport for NSW for Penrith Station Transport Interchange                                                                                                                                             

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

The meeting resumed at 9:20pm and the General Manager reported that the Committee of the Whole met at 9:18pm on 25 September 2017, the following being present

 

His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Kevin Crameri OAM, Greg Davies, Aaron Duke, Ross Fowler OAM, Joshua Hoole, Karen McKeown, Kath Presdee and Ben Price.

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

CONFIDENTIAL BUSINESS

 

2        Easement for Drainage Purposes over Council Land adjoining Harold Corr Community Hall, Werrington                                                                                                                 

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

CW2 That:

1.    The information contained in the report on Easement for Drainage Purposes over Council Land adjoining Harold Corr Community Hall, Werrington be received

2.    Council grant a Drainage Easement over Lot 12 Sec E DP2460 in accordance with the terms and conditions listed in this report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

3        Property Purchase - 330 Great Western Highway St Marys (Lot 10 DP603827)        

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

CW3 That:

1.    The information contained in the report on Property Purchase - 330 Great Western Highway St Marys (Lot 10 DP603827) be received.

2.    Council resolve to purchase the property in accordance with the terms and conditions outlined in this report.

3.    Council resolve to classify the land as Operational under Section 31 of the Local Government Act 1993.

4.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

 

 

 

 

 

 

 

 

4        Long Term Licence to Transport for NSW for Penrith Station Transport Interchange      

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM

CW4 That:

1.    The information contained in the report on Long Term Licence to Transport for NSW for Penrith Station Transport Interchange be received

2.    Council resolve to enter into a Licence agreement with Transport for NSW over the identified land in accordance with the terms and conditions as detailed in this report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

 

ADOPTION OF Committee of the Whole

 

261  RESOLVED on the MOTION of Councillor Ben Price seconded Councillor Kath Presdee               that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3 and CW4 be adopted.

 

 

There being no further business the Chairperson declared the meeting closed the time being 9:21pm.

 



PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·  Their name;

 

·  Organisation or group they are representing (if applicable);

 

·  Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·  Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·      The interest of the speaker (e.g. affected person, neighbour, applicant,       applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                               

   


Mayoral Minutes

 

Item                                                                                                                                                Page

 

1        Environmental Health Awards                                                                                            1

 

 

 



Ordinary Meeting                                                                                             23 October 2017

 

Mayoral Minute

Environmental Health Awards

           

 

It’s my pleasure to commend Council’s Environmental Health team on receiving three prestigious awards at the Environmental Health Australia (NSW) Annual State Conference and Food Regulation Partnership Workshop at Penrith Panthers in September.

Team Leader Michael Middleton, received the President’s Award from Environmental Health Australia (NSW) for his outstanding commitment to the environmental health industry.

Environmental Health Officer Mitchell Nobbs was recognised as Student Professional of the Year.

Michael and his team were also awarded a Food Surveillance Champion Award from the NSW Food Authority in recognition of their outstanding performance and achievements in food surveillance.

Winning these awards recognises the team's efforts above and beyond best practice across a diverse range of activities to ensure our City is safe for everyone who lives, works and plays here.

These latest awards follow the team’s recognition as NSW Environmental Health Team of the Year at the EHA (NSW) State Conference in September 2016.

 

Councillor John Thain

Mayor

   

 

 

RECOMMENDATION

That the Mayoral Minute on Environmental Health Awards be received.

 

 

  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Notices of Motion

 

Item                                                                                                                                                Page

 

1        Questions to Forum on Western Sydney Airport (FOWSA)                                              1

 

 

 



Ordinary Meeting                                                                                             23 October 2017

Notice of Motion

1          Questions to Forum on Western Sydney Airport (FOWSA)            

 

Councillor Kevin Crameri OAM TO MOVE:

 

That a response to the following questions be requested from the Forum on Western Sydney Airport (FOWSA):

 

·    Have the flight paths applicable to the Bankstown, Camden, Richmond and Sydney KSA airports been taken into account? Is there an alternative to the flight paths that were in the EIS?

 

·    Why are they doing remediation works at Badgerys Creek site?

 

·    Why is an assessment of risks associated with bird and bat strikes not included in the EIS?

 

·    How will the colonies of bats within 8 kms of the airport in the national parks and on private land be managed?

 

·    Will bats need to be culled and will FOWSA make this known, will they ensure that studies are done on the number of bats to be culled?

 

·    Did the EIS take into account migratory birds?

 

·    Will FOWSA do a long-term study addressing these issues of fauna?

 

·    When FOWSA approves the flight paths, will they provide insulation for homes under the flight paths at Penrith, St Marys, St Clair, Erskine Park, Twin Creeks and Blacktown? 

 

·    Will FOWSA fight for equal curfews as KSA Politicians around KSA say that the cap and curfew around KSA can't be changed as it would be unfair to residents within 20 km of the airport?

 

·    Will FOWSA provide a means for the community to ask questions of FOWSA?

 

·    We already have worse than average health statistics will FOWSA stipulate that extra health funding be provided?

 

·    When will job plans and studies be released?

 

·    There is still no corridors for rail freight rail and the M9. When can we expect to have this sorted out?

 

·    There is no corridor for a fuel pipeline to the airport or is it planned to always use trucks?

 

·    Will FOWSA do air quality studies now of the areas to be under of the flight paths to predict what it will be like if the future with the cars busses trucks to cater for the supposed millions of passengers?

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Reports of Committees

 

Item                                                                                                                                                Page

 

1        Report and Recommendations of the Penrith Community Safety Partnership Meeting held on 6 September 2017                                                                                                         1

 

2        Report and Recommendations of the Local Traffic Committee Meeting held on 9 October 2017                                                                                                                                    6

 

3        Report and Recommendations of the Policy Review Committee Meeting held on 9 October 2017                                                                                                                                  18

 

 

 



Ordinary Meeting                                                                                             23 October 2017

 

REPORT AND RECOMMENDATIONS OF THE
 Penrith Community Safety Partnership MEETING

HELD ON 6 September, 2017

 

 

 

PRESENT

Councillor Karen McKeown, Allison Kyriakakis, Penrith City Council; Erin Davidson, Penrith City Council; Olivia Kidon, Penrith City Council; Julie-Anne Downie, Nepean Blue Mountains Local Health District – Needle and Syringe Program; Ken Innes, Glenmore Park Residents Group; Gai Hawthorn, Penrith CBD Corporation; Amanda Martinoli, Penrith City Council; Rubie Ireson, Penrith City Council; Heather Chaffey, Penrith City Council; Monique Desmarchelier, Penrith City Council; Danielle Corliss, St Marys Local Area Command; Superintendent Brett McFadden, Penrith Local Area Command; Jeni Pollard, Penrith City Council.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Ben Price for the period 5 September 2017 to 12 September 2017 inclusive.

Leave of Absence was previously granted to Councillor John Thain for the period 4 September 2017 to 11 September 2017 inclusive.

 

APOLOGIES

Councillor Marcus Cornish; Stuart Brooks, Western Sydney University; Glenn Cooper, Western Sydney University; Tracy Leahy, Penrith City Council; Superintendent Gregory Peters, St Marys Local Area Command; Katerina Tahija, Penrith City Council; John Williams, Glenmore Park Residents Group.

 

CONFIRMATION OF MINUTES - Penrith Community Safety Partnership Meeting - 7 June 2017

The minutes of the Penrith Community Safety Partnership Meeting of 7 June 2017 were confirmed.

 

DECLARATIONS OF INTEREST

 

Nil

 

DELIVERY PROGRAM REPORTS

 

Outcome 4 - We have safe, vibrant places

 

1        Update on the delivery of projects under the Penrith Community Safety Plan 2013-16

Alcohol Free Public Spaces

Allison Kyriakakis advised that the current Alcohol Free Zones and Alcohol Prohibited Areas have expired.

 

The consultation period for the re-establishment of existing locations across the City has now concluded. In addition to consulting with required stakeholders, a public notice was placed in the local Newspaper for an exhibition period of 30 days. No objections were received but representations were received from Penrith Local Area Command and Thornton Residents Group to consider additional locations.

 

Council staff will meet with representatives from Thornton Residents Group to further discuss their request to establish a number of locations as Alcohol prohibited Areas as it is noted that the locations are still under the care and control of Lend Lease.

 

In the interim, a report is being prepared for Council recommending the re-establishment of the existing Alcohol Free Zones and Alcohol Prohibited Area for a further four (4) year period.

 

White Ribbon Day

 

Allison advised that planning continues for this year’s White Ribbon Day event. White Ribbon Day (25 November) falls on a Saturday this year and Council will be holding its annual event on this day, which will hopefully generate greater levels of community participation.

 

As in previous years, a 3.5km twilight river walk will take place commencing from Weir Reserve and ending at Tench Reserve, Penrith. As a change to the format of previous years, this year speeches will occur prior to the walk rather than after the completion of the walk. Food, music and information stalls will be available at Tench Reserve at the completion of the walk.

 

Anyone with event ideas or feedback is encouraged to contact the Community Safety Team.

 

Danielle Corliss advised that Police have an operation on this day and requested details as soon as they become available so staff can be assigned.

 

Operation Bounce Back

 

Erin advised that Council was again invited to apply for funding from the National Motor Vehicle Theft Reduction Council to educate residents on the importance of securing their vehicle and car keys. The theme of the project is ‘Car Security Begins at Home’.

 

A Community Service Announcement (CSA) was screened at Penrith Hoyts cinema for three (3) months which was a 30 second film clip. A campaign report from Hoyts indicated that this was very successful.

 

Community Safety staff also participated in a number of local shopping centre pop-up stalls to provide education and promotional items and share valuable tips on vehicle security.

 

Anyone that would like education brochures and promotional items please contact the Community Safety team.

 

Peppertree Reserve Youth Engagement Project

 

Community Safety was successful in receiving $39,607.50 in grant funding from the NSW Department of Justice for the delivery of the Peppertree Reserve Youth Engagement Project.

 

Council is partnering with Community Junction to deliver a 12 month program of activities aimed at engaging young people in the area, which may assist in minimising malicious damage and anti-social behaviour in the area.

 

Danielle Corliss advised that she will be having a meeting with Council’s Neighbourhood Facilities Department to discuss hall hiring procedures as this facility operates adjacent to Peppertree Reserve.

 

Hey Tosser’ Grant Project

 

Olivia Kidon advised that the NSW EPA Litter Project has now concluded. Council worked in partnership with Nepean Hospital to identify litter hot spots around the Hospital precinct and install litter bins and Enviropoles for the disposal of cigarette butt litter.

 

As part of the project, promotion of the ‘Hey Tosser’ message was incorporated by installing metal signage on all bins and placing paid newspaper advertisements in the local paper to reinforce the message.

 

Additionally, ‘keep cups’ were purchased, branded with the ‘Hey Tosser’ message and will be distributed to the community during future engagement activities.

 

Domestic Violence Disability Forum

 

The Nepean Domestic Violence Network, together with the Penrith Community Care Forum held the ‘Disability and Domestic Violence’ forum in July. The forum was held at the Joan Sutherland Performing Arts Centre and was well attended with over 80 participants from local services.

 

Olivia advised that feedback from participants was very positive and there is a commitment to hold a forum annually.

 

Warner Youth Awareness Education Program

 

The Warner Youth Awareness Education Program continues to be successfully delivered to local primary and secondary schools for the tenth year.

 

Council staff met with Warner Youth Education in August to discuss the progress of the program and receive an update.

 

Olivia advised that statistics and feedback on the effectiveness of the program continue to be overwhelmingly positive.

 

Community Safety Plan

 

Planning of the new Community Safety Plan will commence within the coming weeks as the current Community Safety Plan expired in March 2017.

 

Olivia introduced Rubie Ireson as the Community Safety Officer. Rubie has joined the Community Safety team to focus on community engagement and consultation to develop a new Plan.

 

Partnership members will be kept informed of future consultation and engagement activities.

         

RECOMMENDED

That the information contained in the report on Update on the delivery of projects under the Penrith Community Safety Plan 2013-16 be received.

 

 

REGULAR ITEMS

 

St Marys Local Area Command Statistics

 

Danielle provided information regarding the general trend of crime statistics across the Local Area Command.

 

All crime categories are tracking well. Break and enter offences are below expectation although break and enters to industrial premises have risen.

 

Danielle also noted that development along the Highway at Kingswood indicates that crime statistics have gone down. There is a lot of interest from developers in the area with a significant number of development applications submitted for boarding houses to support students and hospital workers coming to the area.

 

Danielle also noted that there will be a three (3) day Police operation in November focusing on reducing antisocial behaviour as we head into the warmer months.

 

PENRITH LOCAL AREA COMMAND STATISTICS

 

Brett McFadden advised that crime statistics for the Penrith Local Government Area are at their lowest and trending well.

 

Brett also advised that DEFQON will be hosted at the International Regatta Centre on Saturday 16 September 2017.

 

 

GENERAL BUSINESS

 

GB 1           Community Safety Plan     

Allison advised that Rubie will be working with the Community Safety Team for the next three (3) months working on the development of the new Community Safety Plan. She will be contacting members of the Partnership as part of the consultation process.

 

GB 2           Kingswood       

Kingswood has been identified as a changing suburb undergoing development. Danielle advised that she has noted that developers are taking advantage of the location to address housing needs for students of the nearby Western Sydney University and doctors working at Nepean Hospital, submitting development applications for boarding housing.

 

Jeni Pollard suggested that the Partnership continue to keep Kingswood on the agenda to address the changing nature of the suburb and to address any issues that may arise.

 

GB 3           Local Response to Terrorism     

Discussion was continued around the role of local government, police and member organisations of the Partnership in response to the risk of terrorism in public spaces, following on from previous discussions at the June meeting.

 

The Federal Government recently released a report ‘Australia’s Strategy for Protecting Crowded Places from Terrorism’ which outlines the role of governments and owners of public spaces in the prevention of and response to terrorist acts.

 

 

Brett McFadden advised that the Partnership should be looking at implementing safety measures in general as a standard planning condition when assessing Development Applications and questioning how we are incorporating safety and security treatments to all large scale developments, events and public spaces.

 

Brett McFadden also highlighted that if anyone receives information that could assist police they should report it. All information is welcome.

 

Allison advised that Council has recently recruited a Security and Emergency Management and Security Coordinator. It is likely that this new role will also have input into future discussions and planning around this issue.

 

There being no further business the Chairperson declared the meeting closed the time being 4.00pm.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Penrith Community Safety Partnership meeting held on 6 September, 2017 be adopted.

 

 

 


Ordinary Meeting                                                                                             23 October 2017

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 9 October, 2017

 

 

 

PRESENT

Deputy Mayor, Councillor Tricia Hitchen, Councillor Karen McKeown, Wayne Mitchell (Chair) – Executive Manager Environment and City Development, Matthew Shirvington – Penrith Police LAC.

IN ATTENDANCE

Steve Grady – Busways, Nick Veljanovski – Transit Systems NSW, David Drozd – Traffic Engineering Coordinator, Graham Green – Senior Traffic Engineer, Daniel Davidson – Senior Traffic Engineer, Ruth Byrnes – Senior Traffic Officer, Caitlin Bailey – Trainee Engineer, Noel Fuller – Ranger and Animal Services Coordinator.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Ross Fowler OAM for the period 26 September 2017 to 10 October 2017 inclusive.

APOLOGIES

Councillor Marcus Cornish, Councillor Aaron Duke (Representative for the Member for Londonderry), Stephen Page – St Marys Police LAC, Laura Van Putten – Roads and Maritime Services, David Lance – Roads and Maritime Services, Jodie Mallia – Comfort Delgro Cabcharge NSW (Blue Mountains Transit), Adam Wilkinson – Engineering Services Manager, Catherine Waerner – Road Safety Officer, Kevin King – Trainee Engineer, Bernie Meier – Signs and Linemarking Officer.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 4 September 2017

David Drozd – Traffic Engineering Coordinator on behalf of the Roads and Maritime Services, made reference to Item 15 on “Jordan Springs East, Stage 2 - Signs and Lines Plans” previously raised at 4 September 2017 LTC meeting. David Drozd delivered RMS comments which indicated that they have not received the relevant signs and linemarking plans. David Drozd advised that a copy of the signs and linemarking plan will be forwarded to the RMS, seeking their concurrence, once they have been updated.

 

David Drozd – Traffic Engineering Coordinator on behalf of the Roads and Maritime Services, made reference to Item 18 on “Smeeton Road, Nutt Road and Taylor Road, Londonderry - Endorsement of Design Plan AN189” previously raised at 4 September 2017 LTC meeting. David Drozd delivered RMS comments which indicated that the design plans may differ from the originally approved treatments under the Australian Black Spot Program. David Drozd advised that Traffic Section does not anticipate any variations to the design plans. 

 

The minutes of the Local Traffic Committee Meeting of 4 September 2017 were confirmed.

 

DECLARATIONS OF INTEREST

NIL

 

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        Schoolhouse Road, Regentville - Proposed Changes to Parking Signage               

RECOMMENDED

That:

1.    The information contained in the report on Schoolhouse Road, Regentville - Proposed Changes to Parking Signage be received.

2.    The ‘No Stopping 8.00am – 9.30am 2.30pm – 4.00pm school days’ zone on the departure to the children’s crossing on the frontage of Regentville Public School on Schoolhouse Road, be reduced to 10 metres as shown in Appendices 1 and 2.  

3.    The subsequent ‘No Parking 8.00am – 9.30am 2.30pm – 4.00pm school days’ zone on Schoolhouse Road, Regentville be reduced from 57 metres to 45 metres as shown on Appendices 1 and 2.

4.    The ‘No Stopping 8.00am – 9.30am 2.30pm – 4.00pm school days’ zones at the children’s crossing on Schoolhouse Road be changed to ‘No Stopping 8.00am - 4.00pm school days’ as shown in Appendices 1 and 2, subject to consultation with affected residents.

5.    18 metres of pedestrian fencing be listed on Council’s Urgent Traffic Facilities Fund for future construction, as shown in Appendices 1 and 2.

6.    The Principal of Regentville Public School be informed.

 

2        Bennett Road, Colyton - Relocation of Existing 'Bus Stop'                                         

Steve Grady of Busways advised the Committee that a site inspection found that the current bus stop fronting No. 38 Bennett Road was impacting on the residents and on pedestrian safety. Steve Grady also advised that consultation was undertaken with No. 46, 46A, 46B and No. 97 Carpenter Street. It was highlighted that by relocating the Bus Stop to front No. 97 Carpenter Street, it should improve pedestrian safety by encouraging pedestrians to cross at the traffic lights at the intersection with Carpenter Street, as opposed to crossing at the intersection of Muscio Street.

RECOMMENDED

That:

1.    The information contained in the report on Bennett Road, Colyton - Relocation of Existing 'Bus Stop' be received.

2.    Consultation be undertaken with affected businesses and residents.

3.    Subject to no substantial objections being received, the existing ‘Bus Stop’ on 38 Bennett Road be relocated to 97 Carpenter Street, Colyton as shown in Appendix 1.

4.    Busways be informed of the outcome.

 

 

 

 

3        Australia Day 2018 Event - Jamison Park, Jamisontown                                             

Sergeant Matthew Shirvington of Penrith Police LAC advised the Committee that the applicant does not need to submit a Schedule 1 Form under the Summary Offences Act to the NSW Police (unless the intention of the event is to hold a public assembly). 

RECOMMENDED

That:

1.    The information contained in the report on Australia Day 2018 Event - Jamison Park, Jamisontown  be received.

2.    The event applicant be advised that this is a Class 3 Event under the “Guide to Traffic and Transport Management for Special Events”, and that the following conditions and requirements specified in the Guide must be complied with prior to the event;

a)   A Traffic Management Plan including a Risk Management Plan be lodged by the event applicant with Council, prior to the event.

b)   The event applicant submits to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $20 million, 30 days prior to the event.  In addition, the event applicant indemnifies Council, in writing, against all claims for damage and injury which may result from the proposed event.

c)   A detailed Traffic Control Plan be prepared by a qualified and certified professional and submitted to Council and NSW Police prior to the event. 

d)   Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

e)   The event applicant provides advice to Council prior to the event that the event complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

f)    The event applicant advertise the proposed traffic management arrangements in local newspapers and notify surrounding residents and businesses a minimum of two weeks prior to the event, and provide variable message signs (VMS) in appropriate locations a minimum of one week prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

g)   The event applicant notifies the Ambulance Service of NSW, fire brigades (Fire & Rescue NSW and NSW Rural Fire Service) and NSW State Emergency Service of the proposed event and submits a copy of the notification to Council prior to the event.

h)   The event applicant notifies bus companies of the proposed event and submits a copy of the notification to Council prior to the event. 

i)    The event applicant ensures that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

3.    The applicant be advised of Council’s resolution.

 

4        "Christmas Twilight Tree Lighting" Event - Penrith City Centre - Friday, 17 November 2017                                                                                                                  

RECOMMENDED

That:

1.    The information contained in the report on "Christmas Twilight Tree Lighting" Event - Penrith City Centre - Friday, 17 November 2017 be received.

2.    Approval be given for the temporary closure of the following streets and car park between 3.00pm and 11.00pm on Friday, 17 November 2017:-

·      High Street, between Station Street and (east of) Castlereagh Street;

·      Union Lane, between Station Street and Woodriff Street;

·      Woodriff Street, between High Street and Tindale Street (allowing access to Judges Place car park;

·      Tindale Street, between Woodriff and Castlereagh Streets;

·      Masters Place car park.

 

3.    The Traffic Management Plan be endorsed, subject to the following conditions:

a)    The event applicant be advised that this is a Class 2 Event under the “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified in the Guide must be complied with prior to the event.

b)    A Traffic Management Plan including a Risk Management Plan be lodged by the event applicant with the Roads and Maritime Services and Traffic Management Centre for approval, prior to the event.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

c)    The event applicant submits to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $20 million, 30 days prior to the event.  In addition, the event applicant indemnifies Council, in writing, against all claims for damage and injury which may result from the proposed event.

d)    A detailed Traffic Control Plan be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event.  The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

e)    The event applicant arranges to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan.  Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

f)     The event applicant provides advice to Council prior to the event that the event complies with the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

g)    The event applicant advertises the proposed temporary road closure in local newspapers a minimum of two weeks prior to the event, and provide variable message signs (VMS) in appropriate locations a minimum of one week prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

h)    The event applicant arranges an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the event.  Any concerns or requirements must be resolved by the applicant.

i)     Signposting advising the date and time of all closures be provided by the event organiser and be provided two weeks prior to the event. 

j)      The event applicant notifies the Ambulance Service of NSW, fire brigades (Fire & Rescue NSW and NSW Rural Fire Service) and NSW State Emergency Service of the proposed event and submits a copy of the notification to Council prior to the event.

k)    The event applicant notifies bus companies of the proposed event and submits a copy of the notification to Council prior to the event.  Bus companies shall be requested to advertise any changed route for affected buses at least one week prior to, and during, the event.

l)     Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report be required to be submitted to the next available Local Traffic Committee meeting.

m)   The event applicant ensures that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

4.    As a requirement of the RMS “Guide to Traffic and Transport Management for Special Events 2006” this approval endorsing the Traffic Management Plan be considered as Council’s authorisation to regulate traffic on Council’s roads.

5.    The applicant be advised of Council’s resolution.

 

5        York Road, South Penrith - Proposed Improvements to Pedestrian Refuge Facility                                                                                                                                             

Sergeant Matthew Shirvington of Penrith Police LAC enquired about similar embellished blister islands being provided on the eastern side of York Road, South Penrith.

David Drozd – Traffic Engineering Coordinator advised that the median pedestrian refuge is slightly offset to the eastern side of York Road and there is about a 3 metre carriageway on the eastern side of York Road. It is noted that the 3 metre width of the carriageway would not be able to accommodate similar blister islands.

Wayne Mitchell (Chair) - Executive Manager Environment and City Development enquired about the possibility of providing a raised pedestrian crossing at this location in the future.


David Drozd – Traffic Engineering Coordinator advised the Committee that consideration of a raised pedestrian crossing facility at this location would require a steady stream of pedestrians to warrant its installation at this time. Pedestrian counts at this location found that there was not a steady stream of pedestrians using this facility to cross the road. As such, the construction of kerb blister islands are proposed instead.

RECOMMENDED

That:

1.    The information contained in the report on York Road, South Penrith - Proposed Improvements to Pedestrian Refuge Facility be received.

2.    A project for the construction of kerbside blister islands at the existing pedestrian refuge, adjacent to skate park facilities on York Road, South Penrith (as shown in Appendix 1) be entered into Council’s Traffic Facilities Prioritisation Program.

3.    When the project receives priority against other listed sites, Council’s Design Co‑ordinator be requested to prepare a design for the facility, with a further report submitted to the Local Traffic Committee for design plan finalisation and endorsement.

4.    Emma Husar MP, Federal Member for Lindsay and the resident that reported the matter be advised of Council’s decision.

 

6        Creek Road, St Marys - Proposed Provision of 'No Stopping' Signage                     

Steve Grady of Busways advised the Committee that mostly charter buses operate on Creek Road, St Marys.

RECOMMENDED

That:

1.    The information contained in the report on Creek Road, St Marys - Proposed Provision of 'No Stopping' Signage be received.

2.    ‘No Stopping’ signage be provided for 10 metres length on approach to the raised threshold pedestrian crossing, and at the intersection of Creek Road and Kungala Street, St Marys, as shown in Appendix 1.

3.    Bus Zone signage be provided on the western kerb for a length of 15 metres north of the existing Bus Zone (R) signage, as shown in Appendix 1.

4.    Adjacent property owners and businesses be advised of Council’s resolution.

 

7        Radar Speed Message Trailer - April to June 2017 Locations                                     

Councillor Karen McKeown enquired about the nature of identifying locations that the radar speed message trailer is assigned to.

David Drozd – Traffic Engineering Coordinator advised that the locations are determined based on the results from traffic volume and speed counts. He advised that speeds in the eighty fifth percentile determine the appropriateness for a radar speed message trailer to be assigned to a location. 

Deputy Mayor, Councillor Tricia Hitchen requested that a copy of the speeds relating to the  locations the radar speed message trailer were assigned for April to June 2017 in the Oxley Park area be forwarded to her.

RECOMMENDED

That:

1.    The information contained in the report on Radar Speed Message Trailer - April to June 2017 Locations be received.

2.    The April to June 2017 locations be noted.

3.     Deputy Mayor, Councillor Tricia Hitchen be sent a copy of the radar speed data results for the Oxley Park area from April to June 2017.

 

8        Kurrajong and Maple Roads, and Plasser Crescent, North St Marys - Endorsement of Design Plans                                                                                                                 

Deputy Mayor, Councillor Tricia Hitchen advised the Committee that she is pleased with the proposal for a roundabout facility at the intersection of Kurrajong and Plasser Crescent as many residents have raised safety concerns at this intersection.

RMS comments supplied to the LTC indicated that the width of the gap within the splitter islands are not a minimum of 2 metres to allow a pedestrian with a pram to safety wait in the middle to stage their crossing.

David Drozd – Traffic Engineering Coordinator advised the Committee that a splitter island does not act as a pedestrian refuge. The minimum 2 metres standard applies to a pedestrian refuge and not to splitter islands at a roundabout. As such, the clearances provided at the splitter islands as indicated in the Design Plan AK65 are appropriate. A walkthrough area of a minimum of 1.5 metres is provided to cater for a pram and wheelchair side by side. Also, the median width is greater than 1.2 metres, being the minimum width to house a sign.

RMS comments supplied to the LTC indicated that justification for the ‘Stop’ restrictions in line with the current standards are to be provided before this upgrade can be supported. A STOP sign situation diagram will to be provided to the RMS which justifies the need to upgrade the current ‘Give Way’ to ‘STOP’ restrictions.

Steve Grady of Busways enquired about the length of the separation barrier line on Kurrajong Road. Steve Grady also advised the Committee of concerns about vehicles parking on Kurrajong Road close to the intersection with Maple Road and are obstructing buses turning left into Maple Road from Kurrajong Road. Steve Grady requested that the ‘No Stopping’ zone be extended further on Kurrajong Road and Maple to assist bus turning movements when turning left into Maple Road.

RECOMMENDED

That:

1.    The information contained in the report on Kurrajong and Maple Roads, and Plasser Crescent, North St Marys - Endorsement of Design Plans be received.

2.    Consultation be undertaken with affected residents, with any substantial objections to be referred back to the Local Traffic Committee for consideration.

3.    Subject to no substantial objections and concurrence from the RMS, Design Plan AK65 dated August 2017 and Design Plan AK57 dated September 2017 be endorsed for construction and to include an extended ‘No Stopping’ zone on Kurrajong Road and Maple Road, with funding provided from the 2017/18 Federal Government’s Australian Blackspot Program funding.

4.    A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy to ensure compliance with the relevant lighting category.

 

9        Second Avenue, Kingswood - Proposed Marked Car Parking Space                        

RECOMMENDED

That:

1.    The information contained in the report on Second Avenue, Kingswood - Proposed Marked Car Parking Space be received.

2.    The ‘No Parking’ (left and right arrow) sign in Second Avenue, Kingswood be removed and a marked car parking space be provided as shown in Appendix 1.

3.    The resident fronting this location in Second Avenue be notified of Council’s resolution.

 

10      Station Street, Penrith - Provision of a "No Right Turn" Restriction Sign at Allen Place                                                                                                                                   

RMS comments supplied to the LTC indicated that a detailed Traffic Management Plan (TMP) must be submitted to RMS for the ‘No Right Turn’ restriction.

David Drozd – Traffic Engineering Coordinator advised the Committee that right turn movement from Station Street into Allen Place is an existing prohibited manoeuvre. As such, a TMP is not required.  

Sergeant Matthew Shirvington of Penrith Police LAC enquired about the possibility of placing fencing on the median island to further prevent vehicles driving over the median island and turning right into Allen Place.

David Drozd – Traffic Engineering Coordinator advised that Station Street is a fairly narrow street and the existing narrow median island is not suitable to accommodate fencing as there would not be sufficient clearances for vehicles to pass.

RECOMMENDED

That:

1.    The information contained in the report on Station Street, Penrith - Provision of a "No Right Turn" Restriction Sign at Allen Place be received.

2.    A No Right Turn” restriction sign be provided in Station Street, Penrith at Allen Place as shown in Appendix 1.

3.    Sergeant Matthew Shirvington of Penrith Police Local Area Command be advised of Council’s resolution.

 

11      Queen Street, St Marys - Provision of Marked Parking Spaces at Existing Parking Zones                                                                                                                                  

Nick Veljanovski of Transit Systems NSW and Councillor Karen McKeown raised concerns about the length of marked parking spaces in being able accommodate longer vehicles and enquired about the standard length for a marked parking space.

Graham Green – Senior Traffic Engineer advised that the standard minimum length for a marked parking space is 6 metres. Graham Green advised that most of the marked parking spaces proposed for Queen Street, St Marys will be 6.2 metres long and also advised that most of the existing marked spaces in High Street, Penrith are 6 metres long. Graham Green further advised that vehicles with a trailer are legally allowed to occupy two car parking spaces, so long as their tyres are clearly within the marked bays.

RECOMMENDED

That:

1.    The information contained in the report on Queen Street, St Marys - Provision of Marked Parking Spaces at Existing Parking Zones be received.

2.    Consultation be undertaken with nearby businesses for the proposed provision of marked parking spaces at the existing parking zones in Queen Street, St Marys and the adjoining side streets as shown in Appendices 1, 2, 3, 4 and 5. Any substantial objections to be reported to the Local Traffic Committee for consideration.

3.    Subject to no substantial objections being received, the proposed marked parking spaces at the existing parking zones in Queen Street, St Marys and the adjoining side streets as shown in Appendices 1, 2, 3, 4 and 5 be implemented.

4.    The St Marys Town Centre Business Development Manager to advised of Council’s resolution.

 

REQUESTS FOR REPORTS AND MEMORANDUMS

NIL

 

GENERAL BUSINESS

 

GB 1           Riley Street, Penrith - Endorsement of Signage and Linemarking Plan 

The purpose of this report is to seek endorsement of a signage and linemarking plan associated with approved outdoor dining area upgrades by Westfield on Riley Street, Penrith. The report recommends that the plan be endorsed.

 

Background

Council previously received a Traffic Management Plan (TMP) for construction operations on Riley Street associated with the upgrade, between Henry Street and Jane Street, as per Condition 32 of DA15/0951 for the upgrade of Riley Street dining precinct. The applicant and project manager is Scentre Group (owner and operator of Westfield).

 

Riley Street has since been partially closed during the construction period to complete the works. A Roads Act approval was issued for the works (reference CCX17/0020), including removal of the existing emergency services bay on the western side of Riley Street (just north of Henry Street), reinstatement of kerb and gutter, minor stormwater drainage works, and landscaping works.

 

The Local Traffic Committee at its meeting on 3 July 2017 considered a general business item on “Riley Street, Penrith – Temporary Road Closure”. Council, at its Ordinary Meeting on 24 July 2017, resolved on the recommendation of the Committee that:

 

 

1.         Scentre Group ensures that notification with affected businesses, adjacent properties, emergency services, Blue Mountains Bus Company, Busways and Transport for NSW, is undertaken at least 2 weeks prior to road closure.

 

2.         Necessary Roads and Maritime Services Approvals with regard to working in proximity of traffic signals is to be obtained prior to commencement of works, and the TMP is amended accordingly.

 

3.         The applicant obtain a Road Occupancy Licence for the period of the closure and, in doing so, advise Council of the proposed commencement and completion date of works.

 

Current Situation

This report presents the signage and linemarking plan detailing final changes to parking, linemarking and signage which were previously approved and determined through the development application process for DA15/0951, subject to Local Traffic Committee endorsement. As such, the signage and linemarking plan has now been referred to the Local Traffic Committee for endorsement.

 

It is noted that there is no proposed change to the existing ‘Bus Zone’ on Riley Street. It is recommended that the signs and linemarking plan be endorsed for installation.

_________________________________________________________________________

 

Deputy Mayor, Councillor Tricia Hitchen expressed concerns about the relocation of the five minute parking restrictions fronting Hoyts Cinema on Riley Street, Penrith particularly for accessible buses and vans. Deputy Mayor, Councillor Tricia Hitchen also requested that parking in Riley Street, Penrith be monitored.

Steve Grady of Busways advised the Committee that accessible vans registered with the RMS as a bus are allowed to stop in the Bus Zone on Riley Street to drop off/pick up passengers. However, vans registered as a ‘people mover’ are not permitted to stop in Bus Zones.

 

RECOMMENDED

          That:

1.    The information contained in the report on GB1. Riley Street, Penrith – Endorsement of Signage and Linemarking Plan be received. 

2.    The signage and linemarking plan proposed by Scentre Group, Drawing No. 16.4001 (Project No. C57490), dated 27 September 2017, be endorsed for construction. 

3.    All costs associated with the installation of signage and linemarking be borne by the developer at no cost to Council.

4.    Busways, Blue Mountains Bus Company and Council’s Rangers be advised of Council’s resolution.

5.    Community Groups and Westfield Penrith be advised of the changes to parking on Riley Street, Penrith and a copy of the letter be sent to Deputy Mayor, Councillor Tricia Hitchen and Noel Fuller – Ranger and Animal Services  Coordinator for their information.

6.    A review of parking on Riley Street, Penrith be conducted after 6 months. 

 

 

 

 

 

 

 

 

 

GB 2           Terry Brook Road and Seventh Avenue, Llandilo - 3 Tonne Load Limit Signs                  

Sergeant Matthew Shirvington of Penrith Police LAC advised the Committee of concerns about the 3 Tonne Load Limit sign located at the intersection of Terry Brook Road and Seventh Avenue, Llandilo. Sergeant Matthew Shirvington also requested that an audit of 3 Tonne Load Limit signage at this intersection be undertaken and requested that enforcement of the load limit be undertaken.

RECOMMENDED

          That:

1.   Council’s Signage and Linemarking Officer be requested to review the 3 Tonne Load Limit signage at Terry Brook Road and Seventh Avenue, Llandilo and review nearby locations for the provision of additional signage.

2.   Council Rangers be requested to conduct patrols of Terry Brook Road and Seventh Avenue, Llandilo for instances of heavy vehicles over 3 tonne travelling on Terry Brook Road and Seventh Avenue.

 

GB 3           Ninth Avenue, Llandilo - Bus Operations and Load Limits    

Steve Grady of Busways advised the Committee that Ninth Avenue, Llandilo has a heavy vehicle 3 Tonne Load Limit on it, however it is an approved bus route and buses are exempt from load limits. Steve Grady advised of instances where heavy vehicles are travelling through the roundabout at the intersection with Third Avenue and are not aware that Ninth Avenue, between Third Avenue and Second Avenue is a 3 Tonne load limited road. Steve Grady requested that 3 Tonne Load Limit signage be placed prior to the roundabout on both the eastern and western approaches to advise heavy vehicle drivers.

RECOMMENDED

          That:

1.   Council’s Signage and Linemarking Officer be requested to review the 3 Tonne Load Limit signage at the roundabout of Ninth Avenue and Third Avenue, Llandilo and review nearby locations for the provision of additional signage.

2.   Council Rangers be requested to conduct patrols of Terry Brook Road and Seventh Avenue Llandilo, for instances of heavy vehicles over 3 tonne travelling on Ninth Avenue, Llandilo between Third Avenue and Second Avenue.

 

GB 4           Forrester Road, North St Marys - Relocation of Bus Stop      following the Upgrade of McDonalds      

Steve Grady of Busways advised the Committee that the Bus Stop near the McDonalds on Forrester Road, North St Marys has been finalised to be relocated further south, due to the upgrade works occurring at the McDonalds. Steve Grady advised that he is awaiting the developer to update him on the matter. The Bus Stop is currently still sitting in the ‘No Stopping’ zone near the McDonalds.

RECOMMENDED

          That:

1.    Council’s Development Engineering Section request the Developer for the upgrade works at the McDonalds, to contact Mr Steve Grady of Busways and provide him with an update on the relocation of the Bus Stop further south on Forrester Road, North St Marys.

 

GB 5           Link Road, Jordan Springs - Speeding Vehicles  

Deputy Mayor, Councillor Tricia Hitchen advised the Committee of concerns raised on behalf of residents regarding instances of vehicles speeding at night on the Link Road, Jordan Springs.

RECOMMENDED

          That:

1.   Council’s Traffic Officers be requested to review the possibility of providing traffic calming devices on Links Road, Jordan Springs.

2.   Penrith Police LAC be requested to conduct patrols on the Link Road, Jordan Springs during the evening.

3.   Deputy Mayor, Councillor Tricia Hitchen be advised of the outcome.

 

There being no further business the Chairperson declared the meeting closed the time being 10:10am.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 9 October, 2017 be adopted.

 

 

 


Ordinary Meeting                                                                                             23 October 2017

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 9 October, 2017

 

 

 

PRESENT

His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Todd Carney, Kevin Crameri OAM, Greg Davies, Mark Davies, Aaron Duke, Joshua Hoole, Karen McKeown, Kath Presdee and Ben Price.

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Ross Fowler OAM for the period 26 September 2017 to 10 October 2017 inclusive.

 

APOLOGIES

Apologies were received for Councillors Bernard Bratusa and Marcus Cornish.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 11 September 2017

The minutes of the Policy Review Committee Meeting of 11 September 2017 were confirmed.

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

  DELIVERY PROGRAM REPORTS

 

Outcome 4 - We have safe, vibrant places

 

1        Penrith CBD Corporation - Overview of current strategy and operation.                  

RECOMMENDED

That:

1.    The information contained in the report on Penrith CBD Corporation - Overview of current strategy and operation. be received.

2.    Council receive information on the Annual Report for 2016-17 of the Penrith CBD Corporation.

3.    Council endorse the Penrith CBD Corporation’s Triennial Business Plan 2016-2019 and Annual Business Plan 2017-18.

 


 

Outcome 5 - We care about our environment

 

2        Draft Regional Waste Strategy

Councillor Ben Price left the meeting, the time being 7:24pm                                                     

RECOMMENDED

That:

1.    The information contained in the report on Draft Regional Waste Strategy be received.

2.    Penrith City Council endorse the Regional Waste Avoidance and Resource Recovery Strategy.

 

Outcome 7 - We have confidence in our Council

 

3        Local Government NSW Annual Conference 2017

Councillor Ben Price returned to the meeting, the time being 7:30pm                                        

RECOMMENDED

That:

1.    The information contained in the report on Local Government NSW Annual Conference 2017 be received.

2.    The Motions detailed in the report be submitted for inclusion in the 2017 Local Government NSW Annual Conference Business Paper.

3.    Council sponsor up to three (3) Aboriginal observers, nominated by the Deerubbin Local Aboriginal Land Council, to attend the 2017 Local Government NSW Conference.

4.     Council develop a motion to be considered at the next Ordinary Council Meeting on increasing the height requirements for handrails within the Building Code of Australia.

5.     Council develop a motion to be considered at the next Ordinary Council Meeting on increasing motorised scooter regulations to improve safety and in particular with respect to requirements around speed and colour.

 

There being no further business the Chairperson declared the meeting closed the time being 7:37pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 9 October, 2017 be adopted.

 

 

  



DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

 

Outcome 1 - We can work close to home

 

1        North South Rail Advocacy Update                                                                                   1

 

2        Opportunities for tertiary education in Penrith                                                                   5

 

3        National Growth Areas Alliance Annual Congress                                                            9

 

4        The UDIA National Congress 20-22 March 2018                                                            11

 

 

Outcome 2 - We plan for our future growth

 

5        Nomination for Replacement Council Representation at the Sydney Western City Planning Panel                                                                                                                                19

 

6        Proposed Letter of Offer to Enter into a Voluntary Planning Agreement for the Embellishment of Webb Street (Unformed Road)                                                           21

 

Outcome 3 - We can get around the City

 

7        Eighth Ave, Llandilo road condition                                                                                 31

 

 

Outcome 4 - We have safe, vibrant places

 

8        Tender Reference RFT17/18-03, Bank Stabilisation & Stormwater Treatment - River Road, Leonay                                                                                                                              34

 

9        CBD Drainage - Managing Remaining Works                                                                 37

 

10      Metropolitan Greenspace Program Grant Acceptance                                                   41

 

11      Magnetic Places Grants Program 2017-18                                                                      44

 

 

Outcome 5 - We care about our environment

 

12      58th Annual Floodplain Management Australia Conference - Tuesday, 29 May to Friday, 01 June 2018                                                                                                                         52

 

13      Regional Illegal Dumping Squad (RID) – EPA Project Agreement                                 54

 

14      Tender Reference 17/18-05, Supply and/or Distribution of Compostable Bags             57

 

 

 

 

 

 

 

Outcome 7 - We have confidence in our Council

 

15      Senior Staff Working Party                                                                                               66

 

16      Pecuniary Interest Returns                                                                                               68

 

17      Audit, Risk and Improvement Committee                                                                        75

 

18      Local Government NSW Annual Conference 2017                                                         82

 

19      Write off of unrecoverable Sundry Debtor accounts                                                        87

 

20      2016-17 Financial Statements                                                                                         89

 

21      Summary of Investments & Banking for the period 1 September to 30 September 2017 91

 

 

 


Outcome 1 - We can work close to home

 

Item                                                                                                                                                Page

 

1        North South Rail Advocacy Update                                                                                   1

 

2        Opportunities for tertiary education in Penrith                                                                   5

 

3        National Growth Areas Alliance Annual Congress                                                            9

 

4        The UDIA National Congress 20-22 March 2018                                                            11

 

 

 



Ordinary Meeting                                                                                             23 October 2017

 

 

 

1

North South Rail Advocacy Update   

 

Compiled by:               Rachel Pagitz, Advocacy and Government Relations Officer

Authorised by:            Kate Speare, Economic Initiatives Manager  

 

Outcome

We can work close to home

Strategy

Diversify the region's economy and attract investment, particularly targeting new and emerging employment sectors

Service Activity

Build on our partnerships and alliances to achieve shared aspirations for the City's future

      

 

Executive Summary

Council has been actively advocating for a North-South Rail link since 2015, identifying it as game changing infrastructure that will deliver significantly more benefits than an airport alone. Council’s vision is for a new rail line that would connect the North and South West growth centres with the Western Sydney Airport and existing and proposed rail networks, be a catalyst for jobs and support new town centres with higher density housing, employment and amenity.

 

The provision and delivery of such significant infrastructure will require the involvement of both State and Federal Government. As such, Council has identified North-South rail as a “flagship advocacy project” and developed a range of advocacy activities and related actions to ensure all key decision makers are aware of Council’s position. This includes representations to State and Federal Members, government bureaucrats at a state and federal level as well as members of the Opposition.

 

North-South Rail is at the core of Penrith’s aspirations for the Western Sydney City Deal. Penrith, alongside seven other Western Sydney Councils, have identified the North South Rail as the “marquee” project for the Western Sydney City Deal, seeing it as is the one enduring project which can bind the three levels of government and the private sector over the course of a City Deal and fundamentally transform Western Sydney now and into the future. North-south passenger rail would lay the foundations for a much-needed public transport network connecting the Greater Sydney Commission’s Western City.

 

Council is also part of the Western Sydney Rail Alliance (WSRA) comprising four Councils, major landowners and developers calling for this critical infrastructure to link the region to the airport and beyond. Work commissioned by WSRA and carried out by ARUP and Deloitte (Attachment 1) found that North-South rail would add $44.7 billion to the economy (from 2024 – 2040) reaching $3.6 billion per year by 2040. More recently the Alliance released a report by URBIS (Attachment 2), which identified opportunities to provide greater housing density as a result of the railway, responding to government concerns related to housing supply and affordability.

 

The State and Federal Government’s Joint Scoping Study into Rail Needs in Western Sydney is anticipated to be released shortly. The Study originally saw the release of a discussion paper in 2016 on rail needs in the region with 6 potential options and invited comments. It is anticipated the number of options will be reduced when the Scoping Study is released.

Background

Council has long seen a rail link that connects the proposed airport with the Western Line as a critical aspect in ensuring the airport generates maximum uplift and economic growth for Penrith and the broader region. Council’s position also reflects the current shortage of public transport options for residents, meaning the majority (88% according to Deloitte) of residents rely on private motor vehicles for their commute to work. Low effective jobs density will also continue to impact on Western Sydney, with currently less than 3% of jobs within a 20 minute commute for residents in the Western District being further compounded by population growth.

 

According to the Centre for Western Sydney: “Unless a significant change occurs, the difference between jobs and employed residents in Western Sydney will continue to widen alongside population growth. If business-as-usual continues for the next twenty years, Western Sydney ends up with a jobs deficit of 306,063 and a daily worker outflow of 492,521,” Addressing Western Sydney’s Jobs Slide.

 

The North-South Rail Link will deliver the following key outcome areas:

 

·          increased housing densities, supply and affordability

·          an inclusive public transport network linking more Western Sydney communities to jobs, education, health and other services and opportunities across the region;

·          a link between the Growth Centres, the WSPGA, the WSA and other key centres such as Sydney Business Park, Penrith, Liverpool and Campbelltown Health and Education Precincts, Sydney Science Park, Western Sydney University (WSU) campuses and the global gateway of the Western Sydney Airport;

·          a catalyst for employment, innovation and economic growth in the region to deliver local jobs where people live, helping to address the significant and escalating jobs shortfall in Western Sydney;

·          improved access between the Regional City Centres of Penrith, Liverpool and Campbelltown-Macarthur;

·          reductions in the 845,000 journeys to and from work made each day by Western Sydney residents.

·          reduced need to travel east for jobs, reduced congestion, shorter travel times, increased productivity and better quality of life, and

·          when integrated with current rail plans, a complete orbital network.

 

In November 2015, the State and Federal governments identified that servicing the region and the airport with appropriate transport options required integrated planning at all levels of government. The State and Federal governments agreed to undertake a Joint Scoping Study into Rail Needs in Western Sydney to define the need, timing and service options for rail investment to service Western Sydney and Western Sydney Airport.

 

In late 2015 the Western Sydney Rail Alliance was founded after a meeting convened by the Mayors of Penrith and Liverpool. The Alliance comprises the major landowners and councils in the high growth area between Campbelltown and Marsden Park. This Alliance supports the priority reservation of a North-South rail corridor and provision of rail connection to the airport from day one of operations.

 

Ahead of the 2016 Federal election Penrith Council made North-South rail one of its key advocacy platforms and promoted it heavily through its own activities as well as through the National Growth Areas Alliance (NGAA) Fund our Future campaign. This advocacy saw correspondence to Government and Opposition representatives at State and Federal level.

 

Council secured meetings with Federal Infrastructure Minister Paul Fletcher, Federal Assistant Minister for Cities Angus Taylor MP and Shadow Minister Anthony Albanese to discuss North-South Rail. At a State level, meetings have been held with Transport Minister Andrew Constance and former Roads Minister Duncan Gay. The NSW Planning Minister’s office was also recently briefed on the land use opportunities around a new North-South rail corridor.

 

Priority reservation of a North-South Rail corridor was part of Council’s submission to the Greater Sydney Commission’s Draft District Plan and has been nominated as a Tier 1 project by the Councils involved in developing the City Deal for Western Sydney. Penrith has had several meetings with Federal Government representatives, including Urban Infrastructure Minister Paul Fletcher, Assistant Minister for Cities Angus Taylor MP and senior officers to outline the benefits of North South Rail to the region. In the context of the City Deal, the North-South Rail is considered the “marquee project” being put forward by Local Government.

 

In its 2017-18 Federal Budget the Government announced a $10 billion investment package for rail projects as part of the National Rail Programme, over the next 10 years. There has been no direct commitment to North-South rail. The Federal Budget also included $20 million funding in 2017-18 to support business case development for infrastructure projects focussed on achieving faster rail connections between major cities and major regional centres.

 

In April 2017, the Opposition announced if elected it would work with the NSW Government to deliver new urban rail infrastructure in Western Sydney. The announcement allocated $400m to start the process, dependent on a positive assessment from Infrastructure Australia.

 

The concept outlined by the Opposition was for a two-phase project, initially extending the South West Rail Link from Leppington via Bringelly to the airport and building a new outer orbital line from Macarthur to St Marys, to also service the airport. Phase two would complete the outer orbital link from St Marys to Rouse Hill to meet with the Sydney Metro Northwest line, which is currently being constructed.

 

Council has responded, acknowledging the commitment to North-South rail with preference for the corridor connecting to the Western line to be reserved as a priority.

 

Publicly, Council has advocated for North-South rail through the Western Sydney Rail Alliance (WSRA). Alliance members are: Camden, Campbelltown, Liverpool and Penrith Councils as well as significant landowners in the region; Celestino, Ingham Property Group, University of Sydney, Sydney Business Park, Greenfields Development Company, Medich Corporation and Twin Creeks Golf & Country Club. The Alliance reconvened earlier this year to ensure the profile of North-South rail was retained ahead of the release of the Joint Scoping Study with a refreshed government relations and public awareness focus.

 

Economic analysis that was covered in detail in A Network of Opportunity prepared by ARUP and Deloitte found that North-South rail would add $44.7 billion to the economy (from 2024 – 2040) reaching $3.6 billion per year by 2040. To respond to emerging government focus on housing affordability and supply, new research conducted by URBIS (Attachment 1) identified 350,000 dwellings could be achieved along the North-South corridor as a result of higher densities made possible within 800 metres of rail stations, as opposed to 100,000 dwellings without rail infrastructure. The report also highlighted benefits that would be realised for current and future communities surrounding the new Western Sydney Airport through connection to existing rail networks and catalysing new employment areas.

 

The Joint Scoping Study findings were anticipated in mid-2017 but have been delayed and are now expected in the coming month.

Conclusion

Council will continue to advocate most strongly to the State and Federal Governments for North-South Rail, including the priority reservation of a corridor. Council will continue its partnership with the other councils in the Western Sydney region to promote North-South Rail as a transformative opportunity and a key element of the future City Deal. We will also continue to work with the WSRA to present North-South Rail a driver of productivity, growth and amenity in the region.

 

 

RECOMMENDATION

That the information contained in the report on North South Rail Advocacy Update be received.

 

 

ATTACHMENTS/APPENDICES

1.

A Network of Opportunity

46 Pages

Attachments Included

2.

Urbis Report on North South Corridor

5 Pages

Attachments Included

  


Ordinary Meeting                                                                                             23 October 2017

 

 

 

2

Opportunities for tertiary education in Penrith   

 

Compiled by:               Rebecca Marshall, Strategic Property Officer

Rachel Pagitz, Advocacy and Government Relations Officer

Authorised by:            Kate Speare, Economic Initiatives Manager 

Requested By:            Councillor Aaron Duke

 

Outcome

We can work close to home

Strategy

Attract investment to grow the economy and increase the range of businesses operating in the region

Service Activity

Facilitate investment in the city through partnerships with key stakeholders

      

 

Executive Summary

This report is in response to a request by Cr Duke for a report to Council identifying potential opportunities for tertiary education in the City of Penrith, including details on the current level of access the local community has to tertiary education in the Penrith area, and investigating how more universities can be encouraged to provide educational facilities to the Penrith City area.

Penrith’s educational attainment levels have increased in recent years; however, they are still lower than greater Sydney with 17% (24,692) of people in the Penrith LGA holding tertiary qualifications compared to 33.1% for the rest of Sydney (as at 2011 Census). While we are awaiting the full release of 2016 Census data, early released information indicates Penrith residents are increasing their educational levels, with 43% completing Year 12 instead of 38% in 2011. This figure is still significantly below Greater Sydney at 60% and the WSROC region (54%).

The 2016 census identified 6904 Penrith LGA residents were studying at a University, which is an increase of 1,473 persons since 2011. It is estimated that only 20% of those residents are attending a campus in Penrith LGA.  WSU data indicates 1,150 students from the Penrith LGA attend one of WSU’s Penrith campuses.

Western Sydney University has campuses in Werrington South, Werrington North and Kingswood with placements for approximately 7,800 students. Sydney University has a smaller presence with the Nepean Clinical School collocated with Nepean Hospital with placements for approximately 200 students. 

According to Universities Australia, increasing participation in higher education is not only necessary for restructuring the economy, meeting the need for a more highly educated workforce and diversifying our industrial base, but also contributes to a fairer society.

With 47.8ha land in Government ownership within the Penrith City Centre, there is significant scope to locate a university campus or other tertiary education facilities close to existing amenities in the City Centre. Council has strong relationships with Western Sydney University and TAFE NSW and is committed to establishing and building partnerships with others to strengthen the economy, attract investment and create jobs.

Locating a new or expanded tertiary education presence in the Penrith City Centre would create educational opportunities, improve access to tertiary education and future jobs and provide an “anchor” institution in the City Centre. The future City Park has been identified as one of a number of potentially suitable locations for a future campus.

Background

The population of metropolitan Sydney is projected to increase by 1,140,000 by 2031. Nearly 60% of this growth will occur in the greater west. It is anticipated that by 2036 there will be a 21.8% increase in 20-34 year old’s in Penrith.  While there are specialist smaller campuses of other universities located in the region, Western Sydney University is the only major university located in the greater west. The physical barrier and costs of travelling extended distances for higher education is likely to impact on the region’s ability to produce a highly-educated workforce. A university can be a critical economic driver for a subregion, creating opportunities for industry diversification and the introduction of higher order jobs.

 

According to Universities Australia, 40 per cent of today’s jobs will not exist within two decades, there is a need to equip Australians for further dramatic changes in the job market, the economy and the workplace. The types of skills and knowledge acquired through tertiary education will become increasingly essential.

 

This is important not just for individuals – but for communities, companies, industries, and the national economy. Particularly, Western Sydney has a dominant manufacturing industry that, while locally strong, is generally in decline.  Council has a role to play to advocate on behalf of residents for improved access to education facilities, ensuring they have opportunity to train for the jobs of the future and supporting a resilient labour force.

 

Having a highly-educated workforce is essential to lift overall national prosperity and the living standards of all Australians. An identified action in the Penrith Progression is to establish a university presence in the Penrith City Centre. Council officers have been working with the Property Development Advisory Panel to put together a program to collect market data from tertiary education facilities, both Australian and international, to better understand their requirements and what would attract them to locate in Penrith.  This will assist Council in preparing plans for the sites in the City Centre that are in Government ownership.  The program will be directly targeted at education providers. 

 

Current level of access

 

Penrith’s educational attainment levels have increased in recent years; however, they are still lower than greater Sydney with 17% (24,692) of people in the Penrith LGA holding tertiary qualifications compared to 33.1% for the rest of Sydney (as at 2011 Census). The 2016 Census suggests Penrith residents are increasing their educational levels, with 43% completing Year 12 instead of 38% in 2011. This figure is still significantly below Greater Sydney at 60% and the WSROC region (54%). 

 

Currently over 80% of our students commute out of Penrith LGA to attend university, which may include other WSU campuses located throughout Western Sydney. Information contained on the WSU website related to impact of university budget cuts states Three-quarters of our 41,000 students are from Western Sydney. Of these, roughly 24 per cent are from low-socio-economic backgrounds and more than half are the first in their family to go to university.”

 

Census data indicates that for Penrith, there is an increase in the trend for ‘first in family’ attending university and an overall increase in the number of students attending University from 2011 to 2016.  With the continued population growth expected for the Penrith LGA, there is a potential shortfall in readily available university places close to home.

For those students that do wish to pursue higher education they may need to leave the region to attend University, and could end up settling elsewhere when they have obtained their degree, seeing Penrith losing a demographic critical to the success of the LGA.  Those students that do stay but attend university campuses outside of our LGA have a potentially lengthy commute of up to 90 minutes a day which impacts on their ability to participate fully with work and play in our region and maintain other commitments such as employment.

 

Options to enhance – from an education and economic development perspective

 

Penrith is positioned to be a vital hub for business, health, education, employment, retail and entertainment.  

 

To ensure this potential is realised Penrith Progression outlines a new, bold and fresh approach to the transformation of the City Centre.  Additional tertiary education facilities in the City Centre would provide an opportunity to respond to the educational needs of a growing population and would be a catalyst for the City Centre given the additional student and teaching numbers that would be brought into the City.  These facilities can help to ‘anchor’ the City, contributing to the vibrancy of the City Centre life, further supporting local business and encouraging even greater collaboration to drive the economic, social and cultural development of the City of Penrith.

 

Through its teaching function, tertiary education in the City Centre could improve the labour force and life prospects of individuals and contribute to a more productive workforce.  While through its research function, it may support the generation of ideas, new technologies and new knowledge, which will drive innovation and productivity in the local and broader economy.

 

A university or other higher education facility in the Penrith City Centre would:

 

·          improve equity and access to educational opportunity (Western Sydney residents are currently under represented in tertiary qualification attainment)

·          add diversity to City Centre including key demographic of 18-25 year olds

·          inject $30 million per annum into an economy directly and a further $7.45 million indirectly based on estimates using the economy.id calculator tool and assuming the facility employs 150 people on site

·          increase export and international investment in the City, as ‘education’ is currently the second largest export sector in Penrith and Western Sydney (behind manufacturing)

·          based on student to staff ratios are approximately 10 to 1 (as indicated by Universities Australia), a campus with 150 staff in teaching and support fields may introduce around 1500 students into the local economy.

 

Options to attract universities to the city

 

With 47.8ha of City Centre land in Government ownership, Council has the capacity to directly leverage positive change by strategically using public land to anchor revitalisation. Council is also committed to working in partnership to strengthen the economy, attract investors and create jobs.

 

Council has strong existing relationships with the Western Sydney University and TAFE NSW and will continue to work with them to strengthen their offerings.  However, Penrith Progression provides a framework for Council to identify and form new relationships to enhance the tertiary education offering within the City Centre.  Given the range of fields of study available, these organisations do not necessarily need to be in competition with each other, but could provide significant opportunity for collaboration and synergy.

 

A city campus provides opportunities to strengthen relations with the business community, as part of building a skilled workforce ready to take up jobs of the future, with the ability for students to integrate their studies with work placements.  Being centrally located, a City Centre campus will revitalise the City Centre but also provides staff and students with easy access to transport and accommodation as well as shopping centres, cafes, restaurants and bars.

 

Penrith is an established Regional City Centre, ideally located in the heart of the New West and perfectly positioned to respond to the educational needs of a growing population and economic catchment into the future.

 

Conclusion

 

The accessibility of tertiary education is vitally important to creating a skilled workforce that is equipped for the jobs of the future.  While Penrith’s educational attainment levels are lower than the greater Sydney average, there is an increasing rise in the percentage of the population obtaining tertiary qualifications, with a growing number of these being the first in their family to receive this level of qualification.  The rise in educational attainment is further supported by a growing young population electing to complete Year 12 studies, up to 43% in 2016 compared to 38% in 2011.

 

Currently, it is estimated that 80% of people within the Penrith region who are currently studying at a tertiary level, travel outside of the Penrith LGA to do so. The rise in education levels could be better supported by provision of additional local education facilities, reducing the need to travel outside of the region.  Particularly locating these facilities in the Penrith City Centre would further support the vision for the City Centre outlined in Penrith Progression, as they have the potential to ‘anchor’ a City Centre, bringing students and activity to the City and further strengthening and supporting the local economy.


Council has strong existing relationships with the Western Sydney University and TAFE NSW and will continue to work with them to strengthen their offerings.  However, Penrith Progression provides a framework for Council to identify and form new relationships to enhance the tertiary education offering within the City Centre.  With over 47ha of land in the City Centre being in Government ownership, there is significant potential to locate additional facilities.  Market data will be sought from tertiary education facilities, both Australian and international, to better understand their requirements and what would attract them to locate in Penrith.  Council officers will use this information to further explore options for attracting tertiary education facilities to the City Centre. 

 

RECOMMENDATION

That the information contained in the report on Opportunities for tertiary education in Penrith be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             23 October 2017

 

 

 

3

National Growth Areas Alliance Annual Congress   

 

Compiled by:               Rachel Pagitz, Advocacy and Government Relations Officer

Authorised by:            Kate Speare, Economic Initiatives Manager  

 

Outcome

We can work close to home

Strategy

Attract investment to grow the economy and increase the range of businesses operating in the region

Service Activity

Facilitate investment in the city through partnerships with key stakeholders

      

 

Executive Summary

This report provides details of the upcoming 2017 National Growth Areas Alliance (NGAA) Annual Congress, to be held in Victoria, from 19-21 November. As in previous years, the conference is hosted by a member of the NGAA, which this year will be the City of Casey.

Background

Since its establishment in 2007, the National Growth Areas Alliance (NGAA) has evolved as the pre-eminent peak body representing many of Australia’s fastest-growing councils. NGAA continues to advocate on behalf of its members, regularly making submissions to, and consulting with Government on relevant issues.

 

As members of the NGAA, Council has access to a vast network of experience, resources, access and research. This is supported by the upcoming NGAA Congress which includes keynote speakers Federal Assistant Minister for Cities, the Hon. Angus Taylor MP and the Greater Sydney Commission’s Deputy Chief Commissioner Geoff Roberts.

 

Mr Roberts will focus on positive emerging trends as well as the challenges of growth including how the GSC is planning for growth in Sydney and how the Western Sydney City Deal will assist in addressing the jobs deficit.

 

The Congress will also feature a presentation on recent Census data and the story this is telling for growth areas. A Research Master class on the second day of the Congress will equip participants with tools to use the NGAA’s demographic research to support strategy development and funding applications. A member workshop will also focus on developing campaign ideas for the next Federal election.

Conclusion

It is proposed Council will be represented at the Congress by the Mayor and key Council officers including Assistant General Manager Craig Butler, who is a member of the NGAA Executive. Council may nominate additional delegates to attend the National Growth Areas Alliance Annual Congress.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on National Growth Areas Alliance Annual Congress be received.

2.    Council nominate its delegates to attend the NGAA’s Annual Congress, to be held in the City of Casey, from November 19-21 2017 and grant leave of absence as appropriate.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             23 October 2017

 

 

 

4

The UDIA National Congress 20-22 March 2018   

 

Compiled by:               Tara Braithwaite, Property Projects Officer

Authorised by:            Angus Fulton, Property Development Manager

Andrew Moore, Chief Financial Officer   

 

Outcome

We can work close to home

Strategy

Attract investment to grow the economy and increase the range of businesses operating in the region

Service Activity

Facilitate investment in the city through partnerships with key stakeholders

      

 

Executive Summary

The UDIA National Congress is an annual event for the development industry in Australia. Next year’s theme is to “Explore urban evolution in the age of digital disruption” and will be held at Melbourne’s Convention and Exhibition Centre, 20-22 March 2018. Council has attended Congress in recent years and continues to benefit from our exposure to the national development industry. Nominations from Councillors interested in attending are sought from tonight’s meeting.

Background

Council is a member of the NSW Division of the Urban Development Institute of Australia, through the Property Development Department. The Institute holds an annual National Congress, which alternates around capital cities in Australia from year to year. The Congress provides hands-on experience with technical tours to prominent development sites within each city, enabling attendees to become aware of innovative and contemporary development examples and practices.

 

The Urban Development Institute is considered to provide a knowledge-sharing opportunity for all stakeholders in the development industry to help shape the social and cultural fabric of communities. Events such as the National Congress are important in terms of understanding future trends and applied innovation in cities.

 

National Congress

 

The 2018 UDIA National Congress in Melbourne presents delegates with an opportunity to learn from global and national leaders as they present the innovations, technologies and opportunities available to the development industry.

 

The Congress register is now open and includes:

 

·    Attendance to all congress sessions and functions being held on Tuesday, Wednesday and Thursday

·    UDIA National Awards for Excellence Gala Dinner

·    A Study Tour of a prominent and leading development site

 

 

Attached to this report is the Program and additional information can be found on the UDIA Congress website.

 

Conclusion

 

To finalise the registrations for next year’s UDIA national congress, Council nominations are sought for delegates wishing to attend the conference held in Melbourne 20-22 March 2018.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on The UDIA National Congress 20-22 March 2018 be received.

2.    Council nominate its delegates to attend the Urban Development Institute of Australia National Congress 2018 to be held 20-22 March in Melbourne and grant leave of absence as appropriate.

 

 

ATTACHMENTS/APPENDICES

1.

UDIA 2018 - Program

3 Pages

Appendix

  


Ordinary Meeting                                                                                                           23 October 2017

Appendix 1 - UDIA 2018 - Program

 

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Outcome 2 - We plan for our future growth

 

Item                                                                                                                                                Page

 

5        Nomination for Replacement Council Representation at the Sydney Western City Planning Panel                                                                                                                                19

 

6        Proposed Letter of Offer to Enter into a Voluntary Planning Agreement for the Embellishment of Webb Street (Unformed Road)                                                           21

 



Ordinary Meeting                                                                                             23 October 2017

 

 

 

5

Nomination for Replacement Council Representation at the Sydney Western City Planning Panel   

 

Compiled by:               Gavin Cherry, Development Assessment Co-ordinator

Authorised by:            Peter Wood, Development Services Manager  

 

Outcome

We plan for our future growth

Strategy

Facilitate quality development in the City that considers the current and future needs of our community

Service Activity

Assess development proposals efficiently and made decisions that are open and fair

      

 

Executive Summary

 

The purpose of this report is to enable renomination and appointment of a replacement representative to the Sydney Western City Planning Panel (SWCPP) as Councillor Ben Price has announced his resignation as Council’s nominated Panel representative. 

 

Background

 

On 26 September 2016 at an Ordinary Meeting of Council the following was resolved:-

 

-     Council appoint Councillor Ben Price to the Joint Regional Planning Panel (JRPP) and Councillor Ross Fowler OAM as an alternative representative to the Joint Regional Planning Panel; and

 

-     The General Manager be granted delegation for the continued appointment of a member of staff to the Joint Regional Planning Panel

 

On 28 November 2016 a further report was considered at an Ordinary Meeting of Council for nominations to the renamed Sydney West Planning Panel and the above nominations were resolved to continue. This further report was required as the JRPP panel representatives were not able to carry over automatically to the renamed panel as advised by the then Secretariat.  To avoid the need for this in the future, the resolution of 28 November 2016 included the following:-

 

“Where further panel changes occur within the appointment period, this resolution be relied upon for continued representation on that panel.”

 

On 28 September 2017 the Secretariat of the then Sydney West Planning Panel advised Council that in response to recent changes and amalgamations, the Sydney West Planning Panel and Sydney South West Planning Panel has been amalgamated into the renamed Sydney Western City Planning Panel.

 

On 11 October 2017 Councillor Ben Price advised Council of his resignation from the Panel which requires Council to nominate a replacement representative in addition to Councillor Ross Fowler OAM who is currently the nominated alternative representative.

 

The SWCPP is still comprised of five Panel members, three of which are State members, including the Chairperson, and two who are Council appointed.  Council’s nominated representatives must include at least one who has expertise in planning, architecture, heritage, the environment, urban design, land economics, traffic and transport, law, engineering or tourism in accordance with Schedule 4 of the Environmental Planning and Assessment Act, 1979. The appointments are limited by the Environmental Planning and Assessment Act 1979 to a maximum term of three years.

 

Formal nomination of representatives to the SWCPP is required to fulfil the requirements of the legislation. In order to retain continuous representation on the Panel, Council will need to nominate and appoint a replacement representative for Councillor Ben Price.

 

Conclusion

 

It is recommended that Council nominate and agree to the appointment of a replacement representative to the newly named Sydney Western City Planning Panel as well as the continued appointment of Councillor Ross Fowler OAM as Council’s alternate representative to the Panel.  

 

Councillor representation is recommended to include one member and an alternate member.

 

Previously, Council authorised the General Manager to nominate staff representatives and this remains as per the resolution of Council from 28 November 2016. 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Nomination for Replacement Council Representation at the Sydney Western City Planning Panel be received.

2.    The Panel Secretariat of the Sydney Western City Planning Panel be advised of the outcome of the nominations.

 

3.    The General Manager retain granted delegation to reappoint a staff representative as previously resolved.

 

4.    Where further panel changes occur within the appointment period, this resolution can be relied upon for continued representation on that panel.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             23 October 2017

 

 

 

6

Proposed Letter of Offer to Enter into a Voluntary Planning Agreement for the Embellishment of Webb Street (Unformed Road)   

 

Compiled by:               Gavin Cherry, Development Assessment Co-ordinator

Authorised by:            Peter Wood, Development Services Manager  

 

Outcome

We plan for our future growth

Strategy

Facilitate quality development in the City that considers the current and future needs of our community

Service Activity

Assess development proposals efficiently and made decisions that are open and fair

      

 

Executive Summary

On 16 October 2017 a letter of offer to enter into a Voluntary Planning Agreement was received from Universal Property Group Pty Ltd for consideration associated with a development application lodged on an adjoining site for a residential flat building development.  The letter of offer provides for the landscape embellishment of an unformed road (Webb Street) within the South Werrington Urban Village Precinct as an open space connection from Chaman Street to RE1 zoned land to the south.

 

The unformed road is indicated within Penrith Development Control Plan 2014 as providing trafficable access to the development of an adjoining site (No. 16 Chapman Street, Werrington) with indications for cul-de-sac construction within the site.  The application does not seek to construct, or gain access from, the unformed road and as such the unformed road is redundant from a trafficable perspective.

 

The offer to enter into a Voluntary Planning Agreement for the embellishment of the unformed road as a landscaped open space connection is considered to be reasonable and supportable and it is recommended that Council accept the offer to prepare and enter into a Voluntary Planning Agreement.  A hearing for the appeal is scheduled with the NSW Land and Environment Court for 24, 25 and 27 October 2017.

 

Background

On 3 August 2016, Universal Property Group (the Applicant) lodged with Council Development Application No. 16/0789 seeking approval for a three (3) lot subdivision and construction of a residential flat building development within one of the proposed allotments with associated basement car parking, drainage and landscaping works at No. 16 Chapman Street, Werrington.

In response to an assessment of the Development Application Council officers raised a number of issues for the applicant to address. These issues included confirmation of intended works to Webb Street (unformed road) and further information or amendments to the proposal to address interface issues resulting from the proposed development to the unformed road.  In response to the issues raised by Council the applicant filed an appeal with the NSW Land and Environment Court.

 

During the course of the appeal and assessment of the Development Application, Council officers have suggested that the embellishment of the unformed road (Webb Street) as a local open space area (rather than a trafficable road) provides opportunities for continued open space connections within the locality and addresses built form and landscaping issues raised in the assessment of the Development Application. 

 

The development does not seek to obtain vehicular access from the unformed road (with access obtained from Chapman Street) and as such the unformed road no longer serves a trafficable purpose within the South Werrington Urban Village as indicated within Penrith Development Control Plan 2014.

 

Details of the Letter of Offer

The letter of offer dated 13 October 2017 (received 16 October 2017) proposes that the applicant and Penrith City Council prepare and enter into a Voluntary Planning Agreement.  The offer provides that the applicant will embellish the unformed road (Webb Street) to a maximum value of $110 per square metre (total sum of $176,550 excluding GST).

 

The design of the works (landscape embellishment and earthworks details) will be provided to Council prior to the commencement of the works associated with DA16/0789 with the embellishment works to be completed prior to the issue of an occupation certificate if DA16/0789 is approved by Council or the NSW Land and Environment Court.

 

The offer does not seek a reduction or exemption from Section 94 contributions that are required to be paid to Council.

 

VPA Process

If the letter of offer is accepted, the applicant would be required to prepare a Voluntary Planning Agreement for further consideration by Council. The Voluntary Planning Agreement would need to be publicly exhibited in accordance with the Environmental Planning and Assessment Regulations (2000) and upon completion of the exhibition period, the agreement would be then re-reported to Council for endorsement and execution.

 

Development Application Determination Process

The current appeal with the NSW Land and Environment Court is the subject of a hearing on 24, 25 and 27 October 2017. Agreement to the proposed letter of offer does not resolve the appeal matter as there are other contentions that require resolution between parties, or a determination by the Court.

In the event that the outstanding contentions are resolved by agreement between parties, a further report will be put to Council for agreement to progress to consent orders.

Agreement to the proposed letter of offer however will enable the preparation of suitable conditions of consent that would require the applicant to prepare and enter into a Voluntary Planning Agreement.

 

Conclusion

The offer would negate the construction of Webb Street as a formed road as the unformed road does not have a trafficable purpose for the proposed development or for the RE1 zoned land surrounding the proposed development to the west and south.  The offer does not result in a financial loss for Council in terms of Section 94 contributions payable as outlined within the letter of offer as no offsets or reductions are sought.  Upon embellishment of the unformed road, the unformed road would continue to be maintained by Council which is the current situation of the road reserve with a level of embellishment which would not be dissimilar to the required embellishment of the RE1 zoned land to the west and south.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Proposed Letter of Offer to Enter into a Voluntary Planning Agreement for the Embellishment of Webb Street (Unformed Road) be received.

2.    The letter of offer from Universal Property Group Pty Ltd dated 16 October 2017 be accepted in principle to enable preparation of a Voluntary Planning Agreement which is reflective of the terms of the offer.

3.    The draft Voluntary Planning Agreement be placed on public exhibition in accordance with the Environmental Planning and Assessment Regulations (2000).

4.    The outcome of the exhibition of the draft Voluntary Planning Agreement be reported to Council for consideration of endorsement and execution.

 

 

ATTACHMENTS/APPENDICES

1.

Voluntary Planning Agreement Letter

3 Pages

Appendix

2.

Locality Plan

1 Page

Appendix

3.

Development Site and Site Photos

1 Page

Appendix

  


Ordinary Meeting                                                                                                           23 October 2017

Appendix 1 - Voluntary Planning Agreement Letter

 

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Ordinary Meeting                                                                                                           23 October 2017

Appendix 2 - Locality Plan

 

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Ordinary Meeting                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          23 October 2017

Appendix 3 - Development Site and Site Photos

 

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Outcome 3 - We can get around the City

 

Item                                                                                                                                                Page

 

7        Eighth Ave, Llandilo road condition                                                                                 31

 

 

 



Ordinary Meeting                                                                                             23 October 2017

 

 

7

Eighth Ave, Llandilo road condition   

 

Compiled by:               Hans Meijer, City Assets Manager

Authorised by:            Brian Steffen, Executive Manager - City Assets 

Requested By:            Councillor Kevin Crameri OAM

 

Outcome

We can get around the City

Strategy

Provide a safe and efficient road and pathway network

Service Activity

Maintain the City's roads and pathways

      

 

Executive Summary

The purpose of this report is to advise of the road condition of Eighth Ave, Llandilo between Second Ave and South Creek. The report recommends that the information be received.

Background

Eighth Ave, Llandilo between Second Ave and South Creek is classified as a ‘Regional’ road and provides a connection between the Penrith and Blacktown Local Government Areas (LGA). This section of road is under the care and control of Penrith City Council. Roads and Maritime Services provides a “Block grant’ annually towards the maintenance of ‘Regional’ roads. This grant is provided to all Councils in NSW based on a set of criteria including the total length of Regional roads within the LGA and bridges.

 

The existing road consists of an asphaltic concrete  (AC) wearing course. This section of Eighth Ave is approximately 1.1km in length. This section of Eighth Ave was last resurfaced in 2003 with 50mm of AC. A recent inspection by Council staff has identified that there is an isolated pavement failure at the western approach to the bridge and a few longitudinal cracks. In addition, there is approximately a 500m length of the eastbound lane (2m edge strip) that requires repair due to severe cracking and pavement failure

 

Traffic counts in February 2017 indicated an AADT of 6,892 vehicles per day, of which 90% were standard cars. This is a significant increase on previous traffic counts.

 

Lendlease paid a contribution toward pavement repairs along Eighth Ave, Llandilo in early 2016 as a substantial haulage of material to Jordan Springs (Village 6- adjacent to Ninth Ave, Llandilo) was being undertaken along a route that included this section of Eighth Ave, Llandilo. These filling works are now completed. The $110,000 contribution from Lendlease is sufficient to carry out the repairs identified within the report.

 

It is proposed to carry out the repairs identified above by the end of 2017.

 

 

RECOMMENDATION

That the information contained in the report on Eighth Ave, Llandilo road condition be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                                Page

 

8        Tender Reference RFT17/18-03, Bank Stabilisation & Stormwater Treatment - River Road, Leonay                                                                                                                              34

 

9        CBD Drainage - Managing Remaining Works                                                                 37

 

10      Metropolitan Greenspace Program Grant Acceptance                                                   41

 

11      Magnetic Places Grants Program 2017-18                                                                      44

 

 

 



Ordinary Meeting                                                                                             23 October 2017

 

 

 

8

Tender Reference RFT17/18-03, Bank Stabilisation & Stormwater Treatment - River Road, Leonay    

 

Compiled by:               Wasique Mohyuddin, Major Projects Coordinator

Daniel Moore, Expenditure Accountant

Authorised by:            Ari Fernando, Acting Design & Projects Manager  

 

Outcome

We have safe, vibrant places

Strategy

Improve our public spaces and places

Service Activity

Manage the delivery of Council's major infrastructure projects

      

 

Executive Summary

Tender reference RFT17/18-03 for Bank Stabilisation & Stormwater Treatment works, River Rd Leonay was advertised in the Western Weekender on 11 August 2017 and Sydney Morning Herald on 15 August 2017. The tender closed on 06 September 2017.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Civil Constructions Pty Ltd be accepted for the full scope of works outlined in RFT 17/18-03 for Bank Stabilisation & Stormwater Treatment works, River Rd Leonay for a total amount of $370,473 (excluding GST).

Background

District Open Space Facilities (S94) Development Contribution Plan (DCP) of Penrith City Council (adopted on 17 December 2007) identified River Road Reserve (L0300) as a contribution item to enhance river frontage by providing fencing, park furniture, public art & retaining structure and embankment landscape improvement works.

 

As part of Our River Master Plan, Council aimed at improving the health of the Nepean River as an important objective in Council’s Strategic Planning and Delivery Plan. It was identified that the storm water outlet to the severely eroded Nepean River bank in River Road near Willow Way in Leonay need urgent attention in providing a retaining structure & embankment landscape improvement works. S94 funds collected were appropriate to be used for this bank embellishment works.

 

The existing stormwater pipe outlet collecting stormwater from a catchment of about 14 hectares discharges water to the severely eroded embankment about 2.2 metres below the ground level. A number of factors such as the discharge from the stormwater pipe, surface runoff, flooding of Nepean River and groundwater seepage are all contributing to the erosion.

 

The erosion has advanced considerably causing threat to River Road and the best form of treatment was considered to stabilise the embankment together with a water quality improvement process in the form of a localised wetland or similar.  Design plans prepared proposed to undertake bank stabilisation works together with stormwater treatment to control erosion and improve the stormwater quality being discharged into Nepean River. 

 

Tender Evaluation Process

 

The Tender Evaluation Committee consisted of Wasique Mohyuddin (Major Projects Coordinator), Ju Li (Project Coordinator) and was chaired by Ari Fernando (Acting Design & Projects Manager).  Laura Stott (Supply Officer) provided the Tender Evaluation Committee with probity advice throughout the tender evaluation process. 

 

The evaluation criteria advertised and used in assessing the tenders received included the following:

·    Business References

·    Demonstrated Ability

·    Works Method and Program

·    Financials

·    Employment Policies (Apprenticeships)

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

 

Initial Tender Review

 

A full listing of the tenders received is detailed below in price order (ex GST).

 

Company

Tendered Price

Company Location

Directors

Civil Constructions Pty Ltd

$ 370,473.00

6 Mary Parade   Rydalmere NSW 2116

Chris Judges

All Civil Solutions Group Pty Ltd

$ 419,476.00

PO BOX 1161 Strawberry Hills NSW 2012

Michael Georgamlis

Collective Civil P/L

$ 456,593.13

51/45 Powers Road Seven Hills NSW 2147

Robert Hanepen

Cockerill Contracting Pty Ltd

$ 562,100.00

19 Mason Road Box Hill New South Wales 2765

Rosina J Cockerill

Talis Civil Pty Ltd

$ 600,000.00

Unit 1, 115-121 Ballandella Road,  Pendle Hill NSW 2145

Michael Fitzgerald

 

All tenders were considered for assessment and were included for evaluation using Apet360 software to provide a ranking for conformance with the evaluation criteria. Preferred tenderer, Civil Constructions Pty Ltd indicated a higher ranking for conformance with the evaluation criteria.

 

Evaluation of the Preferred Tender

 

Following an initial assessment, the tender from Civil Constructions Pty Ltd was considered by the Tender Evaluation Committee to be providing the highest value for money compared to the next on the ranking list in terms of effectiveness and price.  Civil Constructions Pty Ltd

Submitted tender value remains within approved budget.

 

Civil Construction Pty Ltd has recently completed a similar wetland construction and stormwater quality improvement project successfully to Council officers’ satisfaction and quality of construction.

 

The recommended company, Civil Constructions Pty Ltd was selected based on their;-

 

1)      Compliance with the tender evaluation criteria,

2)      Demonstrated ability to meet Council’s requirements; and

3)      Competitive price for the services offered.

 

Civil Constructions Pty Ltd have submitted a program of works to complete the project in 11 weeks.

 

Financial Services Manager’s Comment

 

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Civil Constructions Pty Ltd. These checks were recently completed by Corporate Scorecard Pty Ltd and have been reviewed by Financial Services. Based on this review, no concerns were raised as to the ability of Civil Constructions Pty Ltd to perform the works described.

 

Section 94 funding collected in the District Open Space Facilities DCP and Stormwater Management Service Charge (SMSC) reserve funds have been allocated to provide funding for this project.

 

Tender Advisory Group (TAG) Comment

 

Objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of the Financial Services Manager, Neil Farquharson, Laura Stott and Governance Manager, Glenn McCarthy together with the Executive Manager City Assets, Brian Stefan, were briefed by the Design & Projects staff about  the background and the process followed. TAG considered the report and recommendations in relation to the tender for Bank Stabilisation & Stormwater Treatment works, River Rd Leonay. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

 

Conclusion

 

The Tender Evaluation Committee is in the opinion that Civil Constructions Pty Ltd provided the most advantageous tender and it is recommended that the Company be awarded the contract for a sum of $370,473 excluding GST.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference RFT17/18-03, Bank Stabilisation & Stormwater Treatment - River Road, Leonay  be received.

2.    Civil Constructions Pty Ltd be awarded the contract subject to the execution of a formal agreement for Bank Stabilisation & Stormwater Treatment works, River Rd Leonay, for an amount of $370,473.00 excluding GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             23 October 2017

 

 

 

9

CBD Drainage - Managing Remaining Works   

 

Compiled by:               Michael Jackson, City Assets Transition Manager

Authorised by:            Brian Steffen, Executive Manager - City Assets  

 

Outcome

We have safe, vibrant places

Strategy

Improve our public spaces and places

Service Activity

Manage the delivery of Council's major infrastructure projects

      

 

Executive Summary

Tender RFT15/16-10 for the Construction of CBD Drainage Upgrade, Penrith, was awarded to Josa Constructions Pty Ltd (Josa) at the Ordinary Meeting of 18 April 2016. The contract sum was $3,342,400 (excluding provisional sums and GST).

 

On 16 November 2016 Council received a notification from the appointed Receivers and Managers that Josa Constructions Pty Ltd had been placed into Receivership and all works ceased.  After extensive negotiations and modifications to the existing contract conditions, Council made a direct payment to a creditor and Josa resumed works on site in mid-December 2016.

 

On 28 June 2017 Council was made aware of a further insolvency event being the appointment of a Voluntary Administrator which had occurred on the 22 June 2017. On 21 July 2017 Council terminated the Contract based on the two insolvency events and subsequent performance under the contract.

 

This report advises Council of extenuating circumstances and requests to use its power under Local Government Act clause 55(3)(i) to not go to tender.  The report recommends the engagement of a new contractor to take over the works by Request for Quotation to expedite the continuation of incomplete and critical works.

 

The report advises Council of the outcome of the quotation process and recommends that Cockerill Contracting Pty Ltd be awarded the contract for the remaining works under the Construction of CBD Drainage project for an amount of $596,030.00 excluding GST.

Background

Josa Constructions Pty Ltd was awarded the contract for Construction of CBD Drainage Upgrade, Penrith, on the 18 April 2016. The Contract was signed on the 27 July 2016.

 

·    On 16 November 2016 company was placed into Receivership

·    On 22 June 2017, a Voluntary Administrator was appointed for the Company.

·    On 28 June 2017 Council was made aware of the second insolvency event.

 

Due to the appointment of a Voluntary Administrator, Council sent a ‘Show Cause’ notice to the Administrator, stating that it is empowered to terminate the contract due to an insolvency event. The letter required the Voluntary Administrator to respond as to why Council should not terminate the contract.

 

·    On 11 July 2017 Council issued a letter to the Voluntary Administrator reiterating that Council retained the right to terminate the Contract and that we expected Josa to demonstrate real progress on the Works Under Contract, and that progress would be closely monitored.

·    On the 21 July 2017 Council terminated the Contract due to non-compliance with Contract requirements.

 

Resulting from the termination of contract, there are substantial works still to be undertaken, including incomplete works on Private land and on public roads which are causing community concerns and creating pedestrian and traffic hazards. Council is currently repeatedly deploying its resources to keep the incomplete works safe.

 

To expedite recommencement of works and minimise further disruption to the greater community, and in consultation with the Project Review Group, council nominated four suitable civil contractors to provide quotations to complete these works.

 

As the value of remaining works exceeds the financial limits set out in Council’s procurement policy, council officers request that takeover of the works be accepted as an extenuating circumstance, so that a Contractor can be promptly engaged and mobilised to site. The importance of expediency is in the interest of public safety, as many footpaths have been disturbed and there are temporary works that need to be removed and reinstated with permanent works.

 

An additional factor is that the new culvert system has already been connected at the inlet pit which will cause flooding in the event of heavy rain as the new culvert system has not been connected to the outlet structure.

 

If the remainder of works were required to go to a public tender process, the tender could only be awarded at the early February 2018 Ordinary meeting, with no site works commencing this calendar year.

 

To determine the accurate value of remaining works, registered Quantity Surveyors were engaged. The estimated values of remaining works was calculated as $587,887 ex GST and  is within 1.4% of the recommended quotation.

 

The recommended quote is $596,030 ex GST and Council officers believe a tender will not return a more competitive contract value. 

 

In determining the short list for Request for Quotation, Council considered the following factors: -

1.   Previous demonstrated ability in performing works under Council.

2.   Previous compliance and performance for works under Council.

3.   Consideration to the size and complexity of remaining scope.

4.   Suitable Experience and Qualification.

 

A full listing of the contractors requested for quotations is below with the prices (ex GST) from the two Contractors who could respond.

 

Company

Quoted Price

Company Location

Directors

Cockerill Contracting Pty Ltd

$596,030.00

Box Hill NSW

Bob Cockerill

Talis Civil Pty Ltd

$595,515.00

Pendle Hill NSW

Michael Fitzgerald

Collective Civil Pty Ltd

Declined

Seven Hills NSW

 

SNG Construction Pty Ltd

Declined

Quakers Hill NSW

 

 

Quotation Review and Evaluation

Of the four companies, only two responses were received.

 

The recommended company, Cockerill Contracting Pty Ltd, was selected based on their:

1)   Compliance with the scope as set out in the Request for Quotation criteria,

2)   Demonstrated ability to meet Council’s requirements, including suitable availability and resourcing; and

3)   Satisfactory value for money for the services offered.

 

Cockerill Contracting Pty Ltd indicated greater flexibility in their availability to commence the works in a timely fashion so the very minor increase in their tender was not deemed significant.

Financial Services Manager’s Comment

The value of the quotes outlined in this report exceeds the tender threshold and would ordinarily require Council to go to open tender. Section 55 (3)(i) of the Local Government Act 1993 provides Council the opportunity to use the extenuating circumstances provision to exempt the process from a formal tender

 

This report recommends that on the circumstances described in the report, including pedestrian and traffic hazards coupled with the possibility of flooding, that the extenuating circumstances provision be used.  It is also unlikely that an open tender will achieve a different or more competitive result.

 

The tendered price of $596,030 from Cockerill Contracting Pty Ltd is within the remaining budget allocation available for this project.

Tender Advisory Group (TAG) Comment

Objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of the Financial Services Manager, Neil Farquharson and Governance Manager, Glenn McCarthy, together with the Executive Manager City Assets, Brian Stefan, were briefed by the Design & Projects staff about  the background and the process followed. TAG considered the report and recommendations in relation to the CBD Drainage – Managing Remaining Works. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

 

RECOMMENDATION

That:

1.    The information contained in the report on CBD Drainage - Managing Remaining Works be received

2.    Council use the extenuating circumstances provisions in Section 55 (3)(i) of the Local Government Act 1993 on the basis that;

a.   Incomplete works on public roads, footpaths and on private land represent a safety risk to the community

b.   The works are only partially complete leaving potential to damage the works themselves, the roads, car parks and surrounding properties in the event of significant rainfall

c.   The safety, asset and property risks are such that a further delay for a tendering process will expose Council to unacceptable risk.

d.   The prices received by quotation have been demonstrated to be competitive by independent Quantity Surveyor assessment

3.    Cockerill Contracting Pty Ltd be awarded the Contract for the Construction of CBD Drainage Remaining Works, for an amount of $596,030.00 excluding GST.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             23 October 2017

 

 

 

10

Metropolitan Greenspace Program Grant Acceptance   

 

Compiled by:               Victoria Patterson, Landscape Architect

Neil Farquharson, Financial Services Manager

Authorised by:            Ari Fernando, Acting Design & Projects Manager  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Manage the development of master plans and designs for Council's public spaces

      

 

Executive Summary

Council has been successful in obtaining a total of $289,000 in the 2016-17 Metropolitan Greenspace Program (MGP). The funding will contribute towards improvements to parkland paths in Tench Reserve and planting of shade trees in Councils sports fields.  This report recommends that the information contained in the report be received, that Council endorse the Common Seal of the Council of the City of Penrith be placed on the Deeds to accept the funding and send letters of thanks to those involved.

Background

The MGP, led by the Greater Sydney Commission (GSC), was established to invest in links between Sydney’s bushland, parks and waterways and promote public use and enjoyment of these spaces. The 2016-17 MGP aligns with the Greater Sydney Regional Plan, A Plan for Growing Sydney 2014, in particular, the “West District Green Grid” as outlined in the Draft West District plan 2016.

 

Three grant applications were lodged in March 2017. Council has been successful in receiving funding for two of the three applications:

·    “Our River Parkland Path, Tench Reserve”

·    “Sports Field Shade Trees (11 sites)”.

 

The third application - South Creek Recreation Corridor Planning - was not recommended for funding. Whilst South Creek is identified as a priority Green Grid project in the Draft District Plan, in relation to the MGP the South Creek Recreation Corridor Planning project application was not recommended for funding because wider planning matters need to be considered for the South Creek corridor, which will be coordinated by the GSC, in consultation with the relevant councils.

 

In June 2017, Council was awarded funding from the RMS Active Transport Program to enable completion of the share path along Tench Avenue. This led to a slight scope change in the ‘Our River’ application from a shared path along Tench Avenue to an internal shared path (“Parkland Path”) within Tench Reserve. This scope change was approved by the MGP.

Current Situation

Council has been notified that its grant applications have been successful for

·    Our River – Parkland Paths, Tench Reserve, and

·    Sports Field Shade Trees

 

 

“Our River – Parkland Paths, Tench Reserve”.

 

Design and construction of new paths in the Our River precinct in recent years has focused on the shared paths for the Great River Walk along River Road, Emu Plains, through Tench Reserve between Nepean Avenue and Jamison Road and along Tench Avenue, Jamisontown. Attention is now focused on other components of the Our River Masterplan, building on previous grants and Council investment in the Great River Walk and Our River Precinct.

 

This project will deliver approximately 250 lineal metres of 2.5m wide concrete parkland path in Tench Reserve with associated drainage and landscape works.

 

The total project value is $400,000 of which 50% or $200,000 being the funding approved by the MGP. Council’s contribution of $200,000 is proposed to be provided from 2017-18 Shared Path Program for ‘Our River – Parkland Path Tench Reserve’

 

“Sports Fields Shade Trees”.

Sports fields throughout the LGA are often located adjacent to waterway alignments and provide important green space linked through those green corridors. However, many of these sports fields are devoid of shade amenity.

 

This project will deliver a program of tree planting and 12 months maintenance at various sports fields throughout the LGA. It is proposed that sizeable young trees are planted and maintained along the borders of fields to provide shade and environmental corridor outcomes. The parks that will benefit from this project are:

 

1.   Berkshire Park, Berkshire Park

2.   Roper Road Fields, Colyton

3.   Grey Gums Oval, Cranebrook

4.   Emu Park/Darcy Smith/Hunter, Emu Plains

5.   Wilson Park, Llandilo

6.   Robin Wiles Park, North St Marys

7.   Poplar Park North, St Marys

8.   Samuel Marsden Park, Orchard Hills

9.   Ched Towns Reserve, Glenmore Park

10. Parker Street Reserve, Penrith

11. Monfarville Park, St Marys

 

Engagement with the relevant sporting clubs will occur during the design process.

 

The total project value is $178, 000 of which 50% or $89, 000 being the funding approved by the MGP. Council’s contribution of $89, 000 is proposed to be provided from the relevant Parks Section 94 Local Open Space landscaping/tree planting allocations for ‘Sports Field Shade Trees’.

 

As a condition of the grant program, these projects should commence within six months and be completed within 24 months of execution of the agreement. A deed agreement is required to be signed.

 

 

 

 

 

 

Financial Services Manager’s Comment

Acceptance of the grant offers for this stage of the implementation of the Our River precinct and provision of shade trees in Council sports fields commits Council to matching funding of $289,000.

 

Council’s required contribution can be accommodated within the 2017/18 Shared-Use Path Program and s94 Local Open Space Plan.

 

Conclusion

The Greater Sydney Commission (GSC) acknowledges that both of these projects aim to enhance regionally significant public open space and importantly deliver on the Green Grid. In addition the GSC recognise the key role played by Council in delivering the MGP to make it a success.

The MGP has supported the Great River Walk (GRW) in Penrith with grant funding since 2003.  This funding will both continue with the GRW and start to build on the Our River Masterplan momentum achieved more recently as well as deliver a program of tree planting and maintenance to provide shade and environmental corridor outcomes.

It is appropriate that Council endorse to accept the grant funds of $289,000 from the Metropolitan Greenspace Program.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Metropolitan Greenspace Program Grant Acceptance be received

2.    Council accept the grant funds from the NSW Department of Planning’s Metropolitan Greenspace Program and send letters of thanks to the Hon. Anthony Roberts, MP, Minister for Planning and Minister for Housing, and the Local Member, the Hon Stuart Ayres MP.

3.    Council endorse placement of the Common Seal of the Council of the City of Penrith on the Funding Deeds.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             23 October 2017

 

 

 

11

Magnetic Places Grants Program 2017-18   

 

Compiled by:               Donita Hulme, Cultural Engagement Officer

Authorised by:            Jeni Pollard, Place Manager  

 

Outcome

We have safe, vibrant places

Strategy

Work with our communities to improve wellbeing and infrastructure in their neighbourhoods

Service Activity

Deliver projects that address local issues and improve the wellbeing of local communities

      

 

Executive Summary

This report informs Council of the successful outcomes of the 2017 Magnetic Places Grants Program and recommends 5 new creative placemaking projects for funding in 2018.

Magnetic Places is a celebrated grants program that positions Penrith City Council as an innovator in community-driven placemaking. The grants are an integral component of the Neighbourhood Renewal Program and capitalise on valuable support from the City Presentation and Corporate Communications and Marketing Departments.

Magnetic Places supports projects that transform neighbourhood places into creative spaces and have an artistic focus involving active collaboration between artists and residents.

The program celebrates diversity, innovation and culture in 12 of Penrith's established neighbourhoods and has produced over 70 successful placemaking projects, positively impacting the lives of more than 14,000 residents since 2007. These impacts have included greater community cohesion, improved wellbeing and increased civic participation along with the development of safer and more attractive public spaces in our neighbourhoods.

This report recommends 5 projects to be funded by the Magnetic Places Grants Program 2018 for a total funding spend of $47,700.

Creating Cranebrook      
by Nepean Community & Neighbourhood Services (NCNS) in Sherringham Reserve
Locals co-designed a welcome sign, park bench and micro-garden in 2017.

Background

The Magnetic Places Grants Program was initiated in 2007-08 as a pilot with the objective of enabling residents, community groups, artists and organisations to activate local places. The program complements Council’s investment in identified priority neighbourhoods as a key component of the endorsed Special Rates Variation (SRV) 2011 and builds upon the Penrith brand values of Transformation, Invention, Harmony and Lifestyle.

Magnetic Places continues to grow and evolve as the City's communities collaborate with artists, organisations and each other to celebrate local identity and amplify the vibrancy of Penrith.

Since inception, the program has funded over 70 successful projects from 132 applications. Project evaluations demonstrate that through the ‘making’ part of placemaking the program is contributing to the wellbeing of Penrith residents with participants reporting that they have made new friends, gained confidence and developed new skills amongst many other valuable outcomes.

2017 Magnetic Places projects

In 2016 Council endorsed funding for 6 placemaking projects totalling $59,977 which included a Council contribution of $10,000 from Voted Works to increase the funding pool.

These projects delivered a number of positive impacts for the community in 2017 including 35 activation workshops with 512 participants in 18 different types of locations. These 6 projects were supported by 14 collaborating organisations and 16 paid artists who worked with residents to create 91 new artistic works. Celebration events extended the impact to 307 event visitors, generating a total of 819 residents who had the opportunity to participate in meaningful local community activities together.

Project highlights include:

Beranga by Community Junction in North St Marys

A disparate group of young people became friends as they worked with CuriousWorks to create a film about an imaginary world hidden behind the everyday in North St Marys. Together they also created the props, costumes and puppets. Total project budget was $10,000.

Participant: “Wish this was on forever"       Local resident: "What an amazing idea"

 

South Creek Turning by Oonagh Sherrard in St Marys

Primary school students and local residents enjoyed three days of outdoor activities that included a creek clean up, guided walks with Greening Australia and local elders, and making sound sculptures from found items with artist Oonagh Sherrard. Total project budget was $9,999.

“Once you can see it you can start to do something about it, talk about it at home,
make it an activity, thanks for making me and my family feel so welcome"

The Sensory Garden by Afford in Llandilo

Culturally diverse participants of mixed abilities worked with artist Diamando Koutsellis to create ceramic totem poles for a new accessible garden that is open to the local community. Total project budget was $10,000.

“Many discussions were held, ideas were flying and unanimously everyone came up with the idea of the native birds, the tree of life being nurtured by everyone regardless of their ability or culture. The totem poles were also created in vibrant colours representing native bird life.”

Werrington Magical Mystery Tour by Community Junction in Werrington

Young and older locals worked with projection artists, Illuminart to create a virtual reality bus tour of another Werrington– the Werrington of their dreams. Using video, illustration and animation, participants were able to visualise both practical and fantastical changes in their neighbourhood. Total project budget was $9982.

Proposed 2018 Program activity

The 2018 Magnetic Places Grants Program promotional campaign began on 22 August ahead of the four-week application period which began 28 August. During that time the Neighbourhood Renewal Program received almost 30 enquiries about the grants and 10 grant applications were initiated in the online grants system, SmartyGrants. When the grants closed on 25 September, 5 grant applications had been fully submitted requesting a total of $47,700 in funding. Each year the program has a total of $50,000 available for grants.

Building on last year’s social media campaign model, the 2018 e-flyer was distributed by email broadcast to 155 people representing previous applicants, interested artists, community service providers and key networks. The e-flyer was re-posted by other councils and arts organisations, and promoted via Council’s social media outlets. News features appeared in the St Marys-Mt Druitt Star (4/9/17), Western Weekender (1/9/17) and Terry Hanson’s blog on OuterWesternSydney.com.au. Magnetic Places has a permanent home on the Grants page of the Council website.

All promotional information directed enquiries to the Grants page of the Council website where relevant information was available including the guidelines and a link to the SmartyGrants online grants submission platform (for the period 28 August–25 September).

2018 Magnetic Places grant applications and assessment

A total of 5 applications were received for the 2018 Magnetic Places grants program and each one satisfactorily met the eligibility requirements. The applications received were of a high quality and all together totalled $47,700 in requested funds.

To be eligible, projects must demonstrate that they:

·    artistically activate one or more public spaces for the whole community

·    undertake quality creative engagement activities with residents

·    attract many residents to participate in your project

·    involve residents who might not otherwise be able to participate in such a project

·    work with a sound budget and implementation plan

·    be covered by a current certificate or have a quote for public liability insurance (a current quote for insurance cover can be included in the budget), and

·    collaborate effectively with one or more partners.

Applications were submitted online and then assessed online by a two-person panel:

1.         Jeni Pollard, Place Manager

2.         Ryan Mouthaan, City Projects Officer.

This panel reviewed all applications against the selection criteria and decided on recommendations to Council for funding.


 

When ranked against selection criteria and available funding, the competitive assessment process resulted in 5 projects being shortlisted and represent a total request of $47,700. These projects are shown in Table 1 below.

 

Project

Applicant

Neighbourhood

Request

Community Colour Up

Community Junction

Oxley Park / Colyton

10,000

Stepping Stones

Jan Cleveringa

Colyton

9980

The North St Marys Town Musicians
("die Ratsmusiker")

Anne Plummer

North St Marys

10,000

Sensory Garden

Afford

Llandilo

10,000

North St Marys Treescaping

Community Junction

North St Marys

7720

*Note: Funding conditional on securing the venue named in the application

TOTAL

$47,700

 

Conclusion

Through the 2017 Magnetic Places Grants Program over 500 residents collaborated with 30 artists, community service providers and arts organisations to amplify their own creativity and enhance the vitality of their 18 locations. These placemaking projects also positively affected 307 event attendees and created 91 new artistic works.

If endorsed by Council, the 5 projects (totalling $47,700) recommended for funding in 2018 will provide Penrith residents with opportunities to transform the ways in which they and others connect with local public spaces. This creative empowerment will continue to position Penrith City as an Australian leader in community-driven placemaking and creative neighbourhood renewal.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Magnetic Places Grants Program 2017-18 be received.

2.    The 5 projects listed in Table 1 are funded as part of the Magnetic Places Grants Program 2018.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

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Outcome 5 - We care about our environment

 

Item                                                                                                                                                Page

 

12      58th Annual Floodplain Management Australia Conference - Tuesday, 29 May to Friday, 01 June 2018                                                                                                                         52

 

13      Regional Illegal Dumping Squad (RID) – EPA Project Agreement                                 54

 

14      Tender Reference 17/18-05, Supply and/or Distribution of Compostable Bags             57

 

 

 



Ordinary Meeting                                                                                             23 October 2017

 

 

 

12

58th Annual Floodplain Management Australia Conference - Tuesday, 29 May to Friday, 01 June 2018   

 

Compiled by:               Annette Blackwell, Acting Secretary, Engineering Services

Authorised by:            Adam Wilkinson, Engineering Services Manager  

 

Outcome

We care for our environment

Strategy

Minimise risks to our community from natural disasters

Service Activity

Provide a strategic framework to manage floodplains and inform land use policy

      

 

Executive Summary

The purpose of this report is to advise Council of the 58th Annual Floodplain Management Australia (FMA) Conference, to be held on the Gold Coast, from Tuesday 29 May to Friday 01 June 2018, and to authorise the attendance of Council’s delegates. The report recommends that Council nominate delegates to attend the 2018 FMA Conference.

Background

The Floodplain Management Australia objectives are to:

·    Support the primary objective of the State Government’s Flood Prone Land Policy, namely to reduce the impact of flooding and flood liability on individual owners and occupiers and to reduce private and public losses from flooding,

·    Press for optimum financial assistance by State and Federal Governments to Flood Mitigation Authorities to implement the Government’s Flood Prone Land Policy,

·    Provide a forum for exchange of information and ideas related to flood mitigation, and

·    Foster good relationships and effective liaison between the Association and Government departments.

 

To support these objectives, the FMA holds a conference annually. The conference continues to be a successful forum in which stakeholders from a broad range of sectors come together to share information, experiences and debate topics relevant to our ongoing floodplain management program.

 

Current Situation

The 58th Annual Floodplain Management Australia (FMA) Conference, is to be held on the Gold Coast, from Tuesday, 29 May to Friday, 01 June 2017. The theme for this years’ conference is “Waterways of Success:  Developing flood resilience in our communities".

 

There are pre-conference workshops planned to precede the Conference. These workshops will be held on Tuesday, 29 May 2018 and further details, including travel and accommodation will be provided at a later date.

 

Further information regarding the event can be provided upon request.

 

 

 

 

Conclusion

The Floodplain Management Conference has been highly successful in the past and provides a valuable forum for the exchange of ideas, technology and strategies that are relevant to Councils ongoing floodplain management program.

 

Council is required to nominate delegates to represent Penrith City Council at the 2018 Floodplain Management Australia Conference and Workshops to be held on the Gold Coast, from Tuesday, 29 May to Friday 01 June 2018.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on 58th Annual Floodplain Management Australia Conference - Tuesday, 29 May to Friday, 01 June 2018 be received.

2.    Council nominate delegates to the 2018 Floodplain Management Australia Conference and Workshops to be held on the Gold Coast, from Tuesday, 29 May to Friday, 01 June 2018 and grant of leave absence as appropriate.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             23 October 2017

 

 

 

13

Regional Illegal Dumping Squad (RID) – EPA Project Agreement   

 

Compiled by:               Greg McCarthy , Environmental Health and Compliance Manager 

Authorised by:            Wayne Mitchell, Executive Manager - Environment & City Development  

 

Outcome

We care about our environment

Strategy

Protect the environment of our City

Service Activity

Collaboratively manage illegal dumping across Western Sydney (RID Squad)

      

 

Executive Summary

This report provides Council with information on the current status of the Western Sydney Regional Illegal Dumping (RID) Squad, and the draft Project Agreement 1 July 2017 – 30 June 2021 which has been proposed by the Environmental Protection Authority (EPA).

Background

Councils have responsibilities under the Protection of the Environment Operations Act 1997, the Local Government Act 1993 and the Environment Planning & Assessment Act 1979 with respect to the regulation of waste management in their local government areas.

 

The Environmental Protection Agency (EPA) carries out functions under the Waste Avoidance and Resource Recovery Act 2001 to develop, implement and/or co-ordinate programs for the prevention of litter and illegal dumping.

 

The EPA is leading the implementation of Waste Less, Recycle More which is a $802 million initiative to transform waste and recycling in NSW. A key action in tackling illegal dumping is the ongoing support and funding of Regional Illegal Dumping (RID) squads and programs.

 

The Western Sydney RID Squad was formed in 1999 as a response to the growing problem of the illegal dumping of waste. The RID Squad is a partnership between the EPA and local councils aimed at addressing the illegal dumping of waste material throughout Western Sydney. Current members of the RID Squad include Blacktown, Fairfield, The Hills and Cumberland. Liverpool and Parramatta withdrew from the Squad in 2016.  Penrith City Council has hosted the RID Squad since 1999, and includes managing the operations, budget and employment arrangements of the squad.

 

The RID Squad is funded through a co-contribution from the EPA and the Member Councils. The Host Council is responsible for the administration of each RID Squad and program, and a Strategic Alliance Agreement and an EPA Project Agreement set the framework and reporting requirements for the operation of the RID Squads and programs.

 

Western Sydney RID Squad

 

The RID Squad is a deterrent program utilising a team of specialist investigators, targeting the illegal disposal of waste throughout Western Sydney. The Squad is unique in that staff employed by one Council operate across five local government areas, providing a service that would otherwise not be able to be afforded by a single Council.

 

Significant outcomes of the RID Squad include:

 

·    It has provided member councils with a significant resource without all the inherent costs

·    Each Council is provided with the ability to target a specific area or issue with all staff of the Squad

·    The community has benefited from the reduction in illegal dumping

·    The community has also benefited through the cost savings derived from the sharing of RID project and staff resources

·    Illegally dumped waste that has been successfully tracked to a responsible person or company is required to be removed by that person or company, thereby saving the community the costs of removal and disposal of the waste

·    In 2016/17, the RID Squad conducted 1,770 investigations and issued a total of $282,480 in Penalty Infringement Notices

The current RID squad has continued to provide an important function as part a regional approach to illegal dumping, using a strategic, coordinated approach to preventing illegal dumping within the region. They continue to meet their key objectives of identifying illegal dumping hotspots, investigating illegal dumping incidents and taking action against offenders. They also organise clean-ups, track down illegal landfills, identify changes and trends in illegal dumping across the region, deter and educate community members about illegal dumping and run joint compliance campaigns with the EPA, WorkCover, NSW Police and other regulatory authorities.

ICAC Investigation

In 2016, the Independent Commission Against Corruption (ICAC) carried out an investigation into the conduct of the Western Sydney RID Squad and others. ICAC furnished the report to Parliament on 21 June 2017.

 

There were no adverse findings against Penrith City Council. The reports contained 15 recommendations made to reduce the risk of the recurrence of corrupt conduct associated with illegal dumping and illegal landfill activities. Two of the recommendations are addressed to the Western Sydney Regional Illegal Dumping (RID) Squad Management Committee; ten were addressed to the Environmental Protection Authority (EPA) and the remaining three to the NSW Government.

 

The two recommendations for the Western Sydney RID Squad Management Committee (and Penrith Council) have been implemented.

 

EPA Project Agreement

Following the release of the ICAC report, the EPA issued a draft Project Agreement for the Western Sydney RID Squad for the period 1 July 2017 – 30 June 2021. This Project Agreement set the framework and reporting requirements for the operation of the RID Squad. Consistent with previous agreements, the EPA provides significant funding to the project to offset operational costs (approximately 73,000 per Council).

There are some major changes to the Project Agreement Agreement as a result of the recent ICAC investigation. These include additional project milestones and deliverables with a strong focus on governance and anti-corruption measures.

 

 

Current Situation

Council Officers met with the EPA in August 2017 to discuss the draft Project Agreement, the reduced membership of the Squad, and the EPA’s role in looking at future options to attract further membership to the Squad.

 

We are currently seeking to meet with other Western Sydney Councils and the EPA to discuss expanded membership of the Western Sydney RID Squad.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Regional Illegal Dumping Squad (RID) – EPA Project Agreement be received.

2.    Penrith City Council continues to manage the Squad on behalf of the member Councils.

3.    The General Manager be granted delegation to sign the EPA Project Agreement and Strategic Alliance Agreement for the Western Sydney Regional Illegal Dumping (RID) Squad for the period June 2017- July 2021.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             23 October 2017

 

 

 

14

Tender Reference 17/18-05, Supply and/or Distribution of Compostable Bags    

 

Compiled by:               James Creer, Waste Education Officer

Daniel Moore, Expenditure Accountant

Authorised by:            Tracy Chalk, Waste and Community Protection Manager  

 

Outcome

We care for our environment

Strategy

Support our communities to live more sustainably and use resources wisely

Service Activity

Manage resource recovery and waste collection services

      

 

Executive Summary

Tenders for the Supply and/or Distribution of Compostable Bags RFT17/18-05 were advertised on 10 August 2017, closing on 6 September 2017.  A tender briefing session for prospective tenderers was held on 21 August 2017.  This report advises Council of the outcome of the tender process and recommends that the tender from Cardia Bioplastics Pty Ltd be awarded for a period until 30 June 2019.

 

Background

 

At the Extraordinary Meeting of 15 February 2010, Council resolved to improve the three bin domestic waste service system through a series of recommendations, including the provision of compostable bags that conform to the requirements of Australian Standard AS 4736 – 2006 to households receiving the organics service.  Bags conforming to this Standard fully compost through commercial composting facilities.  It is also important that the inks and dyes used in the manufacture of the bags do not cause any adverse effect on microbiological organisms in the composting process or when the compost is applied to land.  In this regard, an earthworm eco-toxicity test must be conducted and certification be provided as part of the tender.

 

It is necessary that the compostable bags be readily identifiable.  These bags are coloured green with Council identification and are the only bags allowed into the composting process.

 

The compostable bags assist households with the storage of food organics prior to placement in the organics bin.  In community consultation undertaken in July 2017 and ongoing random surveys, feedback received is highly supportive of the provision of compostable bags to facilitate participation in organics resource recovery. Waste audits show reduction in organics bin contamination due to the provision of compostable bags.

 

It has been identified that bags currently provided in some parks for the collection of dog excrement may cause confusion due to conflicting messages.  As a result, this tender also sought the provision of green compostable bags supplied in rolls for distribution in Council’s parks bag dispensers.  This will standardise bags across the City and reinforce positive resource recovery messages.

 

Tender Evaluation Process

 

A Tender Evaluation Committee was developed to consider and evaluate the tenders and to ensure high probity levels were maintained throughout the process.  The Committee comprised the Waste & Resource Recovery Manager, Waste Education Officer, Resource Recovery Officer and Supply Coordinator. 

 

The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Evaluation of each tender against the evaluation criteria

·    Financial risk analysis (in progress)

·    Referee checks (in progress)

 

The evaluation criteria for each of the tenderers were as follows:

 

Supply and Delivery of Bags

 

Mandatory

·    Compliance with AS 4736 – 2006, EN – 13432 Certification and provision of an earthworm toxicity test

 

Tenderer’s Capability

·    Demonstrated ability for the supply of bags

·    Response times

·    Unit rates

 

Management and Administration

·    Resources and personnel

·    Quality assurance

·    Environmental management

·    Work Health and Safety

 

Distribution of Bags

·      Demonstrated ability for the distribution of bags

·      Delivery time

·      Unit rates

 

Delivery of Compostable Bags

 

It is the responsibility of the successful supply tenderer to deliver the compostable bags to the distributor as required for distribution quarterly. 

 

Summary of Tenders Received

 

Tenderers had the option of tendering for the supply and/or distribution of compostable bags.  Nine tenders were received, three of which were for supply and distribution, four for supply only and two for distribution only. 

 

Below is a list of the tenderers:

 

Supply and Distribution

 

1.   Cardia Bioplastics Pty Ltd

2.   Mitsubishi Materials Trading Corporation

3.   Nucam Industries Pty Ltd T/A Wrapall Packagings

 

 

Supply Only

 

1.   Because We Care Pty Ltd (provided one conforming and one alternate tender)

2.   Marltag Pty Ltd T/A Favorite Plastics Australia (provided one conforming and one alternate tender)

 

Distribution Only

 

1.   Adpost Online Pty Ltd

2.   PMP Limited

 

Two alternate tenders were received for supply of compostable bags.  The tender required bags with a thickness of 18um which would provide for a shelf life of 12 months, if properly stored.  One tenderer offered supply of bags that are 15um, and another tenderer offered a supply of bags that would have a shelf life of six months. The shelf life of 12 months is required to allow for storage, distribution and additional bag supply so that the product remains reliable for residents.  As such, these alternate tenders were deemed unsuitable for consideration.

 

Samples of compostable bags were requested from tenderers and received from:

·    Because We Care Pty Ltd

·    Bioplastics Pty Ltd

·    Marltag Pty Ltd T/A Favorite Plastics Australia

·    Nucam Industries Pty Ltd T/A Wrapall Packagings (received late)

 

Supply Only and Distribution Only tenders were considered in combination for comparison with Supply and Distribution Tenders.

 

The following table provides a summary of conforming tender prices as received:

 

Tenderer

Tender Type

Annual Price (ex GST)

Cardia Bioplastics Pty Ltd

Supply and Distribution

$907,300

Mitsubishi Materials Trading Corporation

Supply and Distribution

$991,404

Nucam Industries Pty Ltd

T/A Wrapall Packagings

Supply and Distribution

$1,332,790

Because We Care Pty Ltd

Supply Only

$861,964

Marltag Pty Ltd

T/A Favorite Plastics Australia

Supply Only

$990,691

Adpost Online Pty Ltd

Distribution Only

$94,080

PMP Limited

Distribution Only

$100,800

 

Cardia Bioplastics Pty Ltd was selected as the preferred tenderer for supply and distribution of compostable bags. They demonstrated that their product complied with necessary requirements and demonstrated reliability and value for money.  Their tender included a sub-contract to Adpost Online Pty Ltd for the distribution component, which also demonstrated reliability and value for money. 

 

It is recommended that Cardia Bioplastics Pty Ltd be the preferred tenderer for the Supply and Distribution of Compostable Bags.

 

 

 

 

Financial Services Manager’s Comment

 

Cardia Bioplastics (Australia) Pty Ltd has demonstrated their compliance with the tender evaluation criteria and provided the most advantageous outcome for Council. Financial Services have reviewed the financial information provided by the tenderer and have not identified any reason why the contract should not be awarded.

The report recommends acceptance of the tender by Cardia Bioplastics (Australia) Pty Ltd, with sufficient funds being available.

 

Tender Advisory Group (TAG)

 

The Tender Advisory Group’s objective is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of the Executive Manager – Environment and City Development Wayne Mitchell, Financial Services Manager Neil Farquharson and Governance Manager Glenn McCarthy, met to consider the report and recommendations in relation to the tender for Supply and/or Distribution of Compostable Bags. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

 

Conclusion

 

The Tender Evaluation Committee recommends that Cardia Bioplastics Pty Ltd be awarded the contract for Supply and Distribution of Compostable Bags.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference 17/18-05, Supply and/or Distribution of Compostable Bags be received.

2.    The tender submitted by Cardia Bioplastics Pty Ltd for the period October 2017 to June 2019 be accepted subject to the execution of a formal agreement for the Supply and Distribution of Compostable Bags.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 6 - We are healthy and share strong community spirit

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                                Page

 

15      Senior Staff Working Party                                                                                               66

 

16      Pecuniary Interest Returns                                                                                               68

 

17      Audit, Risk and Improvement Committee                                                                        75

 

18      Local Government NSW Annual Conference 2017                                                         82

 

19      Write off of unrecoverable Sundry Debtor accounts                                                        87

 

20      2016-17 Financial Statements                                                                                         89

 

21      Summary of Investments & Banking for the period 1 September to 30 September 2017 91

 

 

 



Ordinary Meeting                                                                                             23 October 2017

 

 

 

15

Senior Staff Working Party   

 

Compiled by:               Sandy Davies, Executive Manager - People & Capability

Authorised by:            Sandy Davies, Executive Manager - People & Capability  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Support the organisation to meet statutory and regulatory requirements for employee relations, EEO and WHS

      

 

Executive Summary

This report recommends that the Senior Staff Recruitment and Review Committee transition to a Working Party and that nominations for membership of the Working Party are made.

This was an issue that was postponed when all the other Working Parties and Committees were established after the elections late last year.

Background

Section 226 of the Local Government Act 1993 describes the role of the Mayor. Subsection 226(n) states that part of the role of the Mayor is “in consultation with the councillors, to lead performance appraisals of the general manager”.

 

For many years matters relating to the general manager and other senior staff have been considered by a group of Councillors nominated to support the Mayor known as the Senior Staff Recruitment and Review Committee. Meetings of the Committee are confidential as they deal with personnel matters. Outcomes of the Committee’s meetings are reported by the Mayor to Council in Committee of the Whole. It is considered appropriate to reconstitute the Committee as a Working Party, recognising the nature of the matters to be considered are confidential.

Current Situation

Previously, the Senior Staff Recruitment and Review Committee comprised six Councillors including the Mayor of the day and met a few times a year.  The membership of the Committee during the term of the previous Council was the Mayor of the Day, Councillor McKeown, Councillor Fowler, Councillor Aitken, Councillor Greenow and Councillor Mark Davies.

 

Matters to be dealt with by the Working Party will be staff related and include Senior Staff contracts including review of performance, increases to remuneration, renewal of contracts, termination or appointment of new senior staff. The General Manager and Assistant General Manager pursuant to the provisions of the Local Government Act are senior staff e.g. on Term Contract.

 

It is recommended that the group be formally recognised as the Senior Staff Review Working Party and Councillor nominations to the Working Party be sought.

 

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Senior Staff Working Party be received.

2.    Council appoint the Mayor and Councillors to join the Senior Staff Working Party for the remaining term of council.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             23 October 2017

 

 

 

16

Pecuniary Interest Returns   

 

Compiled by:               Lisa Dempsey, Administration Officer

Authorised by:            Adam Beggs, Governance Coordinator  

 

Outcome

We have confidence in our Council

Strategy

Be open and fair in our decisions and our dealings with people

Service Activity

Promote ethical behaviour and open and fair decision making

      

 

Chapter 14 of the Local Government Act, 1993 (the Act) concerns “Honesty and Disclosure of Interests”, and requires all elected members and designated persons to complete an initial Pecuniary Interest Return, and every year thereafter an annual return.  Designated persons include the General Manager, other senior staff, and staff holding a position identified by the Council as a position of a designated person, because it involves the exercise of certain functions such as regulatory or contractual functions.  First returns have to be completed and lodged within three months of becoming a Councillor or designated person. Annual returns have to be completed and lodged within three months of 30 June each year.

Current Situation

Section 450A of the Act regarding the registration and tabling of returns lodged by Councillors and designated persons is as follows:

 

 Register and Tabling of Returns
450A.


1. The General Manager must keep a register of returns required to be lodged with the General Manager under Section 449.

2. Returns required to be lodged with the General Manager under Section 449 must be tabled at a Meeting of the Council, being:

 

(a) in the case of a return lodged in accordance with section 449(1) - the first Meeting held after the last day for lodgement under that subsection; or

(b) in the case of a return lodged in accordance with section 449(3) - the first Meeting held after the last day for lodgement under that subsection; or

(c) in the case of a return otherwise lodged with the General Manager - the first Meeting after lodgement.

 

A register of all returns lodged by Councillors and designated persons, in accordance with Section 449 of the Act, is currently kept by Council as required by this part of the Act.

 

All returns lodged by Councillors and designated persons under Section 449 of the Act must be tabled at a Council Meeting as outlined in Sections 450A(2)(a), (b) and (c) above.


 

 

The following Section 449(3) returns have been lodged:

 

Councillor

Return Period

Date Lodged

Councillor Jim Aitken OAM

1 July 2016 – 30 June 2017

18 July 2017

Councillor Bernard Bratusa

1 July 2016 – 30 June 2017

19 July 2017

Councillor Todd Carney

19 September 2016 – 30 June 2017

11 July 2017

Councillor  Marcus Cornish

1 July 2016 – 30 June 2017

18 July 2017

Councillor Kevin Crameri OAM

1 July 2016 – 30 June 2017

18 July 2017

Councillor Greg Davies

1 July 2016 – 30 June 2017

24 July 2017

Councillor Mark Davies

1 July 2016 – 30 June 2017

11 September 2017

Councillor Aaron Duke

19 September 2016 – 30 June 2017

11 September 2017

Councillor Ross Fowler OAM

1 July 2016 – 30 June 2017

12 September 2017

Councillor Tricia Hitchen

1 July 2016 – 30 June 2017

28 July 2017

Councillor Joshua Hoole

19 September 2016 – 30 June 2017

25 September 2017

Councillor Karen McKeown

1 July 2016 – 30 June 2017

11 July 2017

Councillor Kath Presdee

19 September 2016 – 30 June 2017

11 September 2017

Councillor Ben Price

19 September 2016 – 30 June 2017

25 September 2017

Councillor John Thain

1 July 2016 – 30 June 2017

21 August 2017

 

 

Name

Position Title

Return Period

Date Lodged

Stephen Britten

Chief Governance Officer

1 July 2016 – 30 June 2017

11 July 2017

Craig Butler

Assistant General Manager

1 July 2016 – 30 June 2017

17 July 2017

Sandy Davies

Executive Manager People & Capability

1 July 2016 – 30 June 2017

10 July 2017

Kylie Powell

Executive  Manager – City Economy & Planning

1 July 2016 – 30 June 2017

5 July 2017

Wayne Mitchell

Executive  Manager – Environment & City Development

1 July 2016 – 30 June 2017

14 July 2017

Andrew Moore

Chief Financial Officer

1 July 2016 – 30 June 2017

5 July 2017

Vicki O’Kelly

Executive Manager – Community & Chief Operating Officer

1 July 2016 – 30 June 2017

17 July 2017

Brian Steffen

Executive Manager – City Assets

1 July 2016 – 30 June 2017

4 July 2017

Alan Stoneham

General Manager

1 July 2016 – 30 June 2017

6 September 2017

 

 


 

Name

Position Title

Return Period

Date Lodged

Laurence Cafarella

Emergency Management Coordinator

1 July 2016 – 30 June 2017

6 July 2017

Graham Howe

Building Projects Coordinator

1 July 2016 – 30 June 2017

12 September 2017

Joshua Martin

Building Projects Coordinator

1 July 2016 – 30 June 2017

28 July 2017

Johannes Meijer

City Assets Manager

1 July 2016 – 30 June 2017

6 July 2017

Jade Bradbury

Business Coordinator Children’s Services

1 July 2016 – 30 June 2017

17 August 2017

Janet Keegan

Children’s Services Manager

1 July 2016 – 30 June 2017

21 August 2017

Natasha Lee

Children’s Services  Coordinator

1 July 2016 – 30 June 2017

21 July 2017

Carmel O’Farrell

Children’s Services  Coordinator

1 July 2016 – 30 June 2017

25 September 2017

Deone White

Children’s Services  Coordinator

1 July 2016 – 30 June 2017

14 July 2017

Lisa Wright

Children’s Services  Coordinator

1 July 2016 – 30 June 2017

10 July 2017

Krishti Akhter

Planner

1 July 2016 – 30 June 2017

17 August 2017

Mark Broderick

Planning & Advocacy Coordinator

1 July 2016 – 30 June 2017

17 August 2017

Joel Carson

Senior Planner

1 July 2016 – 30 June 2017

17 August 2017

Abdul Cheema

City Planning Coordinator

1 July 2016 – 30 June 2017

10 August 2017

Nicole Dukinfield

Senior Planner

1 July 2016 – 30 June 2017

17 August 2017

Elizabeth Hanlon

Senior Planner

1 July 2016 – 30 June 2017

17 August 2017

Anthony Milanoli

Senior Planner

1 July 2016 – 30 June 2017

7 July 2017

Matthew Rose

Senior Planner

1 July 2016 – 30 June 2017

17 August 2017

John Gordon

City Presentation Manager

1 July 2016 – 30 June 2017

14 September 2017

Matthew Morris

Parks Program Coordinator

1 July 2016 – 30 June 2017

1 August 2017

Erich Weller

Community and Cultural Development Manager

1 July 2016 – 30 June 2017

14 August 2017

Rebecca Hackney

 

Communications, Marketing & Customer Service Coordinator

1 July 2016 – 30 June 2017

12 July 2017

Barbara Magee

Manager, Corporate Communications, Marketing & Customer Service

1 July 2016 – 30 June 2017

6 July 2017

Matthew Buckley

Major Projects Coordinator

1 July 2016 – 30 June 2017

19 July 2017

Ari Fernando

Major Projects & Design Coordinator

1 July 2016 – 30 June 2017

21 July 2017

Michael Jackson

Design & Projects Manager

1 July 2016 – 30 June 2017

10 July 2017

Wasique Mohyuddin

Major Projects Coordinator

1 July 2016 – 30 June 2017

27 July 2017

Karin Schicht

Landscape Architecture Supervisor

1 July 2016 – 30 June 2017

12 July 2017

Clare Aslanis

Environmental Planner

1 July 2016 – 30 June 2017

10 July 2017

Belinda Borg

Senior Environmental Planner

1 July 2016 – 30 June 2017

22 August 2017

Luke Caruana

Environmental Health and Building Surveyor

1 July 2016 – 30 June 2017

15 August 2017

Allison Cattell

Senior Environmental Planner

1 July 2016 – 30 June 2017

7 August 2017

Gavin Cherry

Development Assessment Coordinator

1 July 2016 – 30 June 2017

19 July 2017

Julie Condon

Development Enquiry Coorindator

1 July 2016 – 30 June 2017

26 July 2017

Wendy Connell

Senior Environmental Planner

1 July 2016 – 30 June 2017

21 July 2017

Robert Craig

Principal Planner

1 July 2016 – 30 June 2017

19 July 2017

Gannon Cuneo

Environmental Planner

1 July 2016 – 30 June 2017

22 August 2017


 

Name

Position Title

Return Period

Date Lodged

Geoff Goodacre

Senior Environmental Health and Building Surveyor

1 July 2016 – 30 June 2017

10 July 2017

Vanessa Griffin

Team Leader Building Approvals

1 July 2016 – 30 June 2017

19 July 2017

Jane Hetherington

Environmental Planner

1 July 2016 – 30 June 2017

7 August 2017

Lawrence Ligato

Environmental Health and Building Surveyor

1 July 2016 – 30 June 2017

12 September 2017

Ryan Maestri

Environmental Health and Building Surveyor

1 July 2016 – 30 June 2017

26 July 2017

Alam  Mahbub

Planner

1 July 2016 – 30 June 2017

14 September 2017

Jenny Netting

Environmental Health and Building Surveyor

1 July 2016 – 30 June 2017

12 September 2017

Pukar Pradhan

Senior Environmental Planner DA

1 July 2016 – 30 June 2017

17 August 2017

Kate Smith

Senior Environmental Planner

1 July 2016 – 30 June 2017

8 September 2017

Craig Squires

Supervisor Fire Safety

1 July 2016 – 30 June 2017

12 September 2017

Lauren Van Etten

Environmental Planner

1 July 2016 – 30 June 2017

14 September 2017

Drago Vrh

Environmental Health and Building Surveyor

1 July 2016 – 30 June 2017

12 July 2017

Peter Wood

Development Services Manager

1 July 2016 – 30 June 2017

10 July 2017

Tanya Jackson

Economic Initiatives Coordinator

1 July 2016 – 30 June 2017

25 August 2017

Kate Speare

Economic Initiatives Manager

1 July 2016 – 30 June 2017

17 August 2017

Michael  Alderton

Development Engineering Coordinator

1 July 2016 – 30 June 2017

28 July 2017

Daniel Davidson

Senior Traffic Engineer

1 July 2016 – 30 June 2017

26 July 2017

David Drozd

Traffic Engineering Coordinator

1 July 2016 – 30 June 2017

16 August 2017

Garry Fletcher

Development Engineer Inspector

1 July 2016 – 30 June 2017

10 July 2017

Graham Green

Senior Traffic Engineer

1 July 2016 – 30 June 2017

19 July 2017

Stephen Masters

Senior Engineer - Major Developments

1 July 2016 – 30 June 2017

18 September 2017

Garth Russell

Development Engineering Inspector

1 July 2016 – 30 June 2017

17 July 2017

Mylvaganam Senthilvasan

Engineering Coordinator - Policy & Projects

1 July 2016 – 30 June 2017

14 July 2017

Fred Shockair

Senior Engineer - Major Developments

1 July 2016 – 30 June 2017

28 July 2017

Walter Sinnadurai

Transportation Planner

1 July 2016 – 30 June 2017

5 August 2017

Ratnam Thilliyar

Engineering Stormwater Supervisor

1 July 2016 – 30 June 2017

11 September 2017

Adam Wilkinson

Engineering Services Manager

1 July 2016 – 30 June 2017

5 July 2017

Helen Bakker

Environmental Health Officer

1 July 2016 – 30 June 2017

14 August 2017

Darrell Boggs

Ranger

1 July 2016 – 30 June 2017

21 July 2017

Tathra Bor

Environmental Health Officer

1 July 2016 – 30 June 2017

5 September 2017

Daniel Braid

Ranger

1 July 2016 – 30 June 2017

6 July 2017

Amanda Burns

Companion Animals Officer

1 July 2016 – 30 June 2017

11 July 2017

Lyndsey Cannell

Environmental Health Officer

1 July 2016 – 30 June 2017

5 September 2017

Matthew Casey

RID Squad Investigation Officer

1 July 2016 – 30 June 2017

1 August 2017

Belinda Comer

Environmental Health Officer

1 July 2016 – 30 June 2017

26 September 2017

Kelly Connor

Senior Environmental Health Officer

1 July 2016 – 30 June 2017

4 September 2017

Teresa Dalton

Environmental Health Officer

1 July 2016 – 30 June 2017

26 September 2017

Jeanne De La Torre

Ranger - Parking

1 July 2016 – 30 June 2017

10 July 2017

Name

Position Title

Return Period

Date Lodged

Laurie Doolan

Ranger - General

1 July 2016 – 30 June 2017

21 August 2017

David Durie

Senior Environmental Health Officer

1 July 2016 – 30 June 2017

22 August 2017

Vince Emmerick

RID Squad

1 July 2016 – 30 June 2017

11 August 2017

Donna Finn

Swimming Pools Officer

1 July 2016 – 30 June 2017

10 July 2017

Noel Fuller

Ranger & Animal Services Coordinator

1 July 2016 – 30 June 2017

11 July 2017

Carlie Fulton

Senior Environmental Health Officer

1 July 2016 – 30 June 2017

18 September 2017

Nabil Garas

Ranger - Parking

1 July 2016 – 30 June 2017

6 July 2017

Tim Gowing

Senior Water Management Officer

1 July 2016 – 30 June 2017

10 August 2017

Jenna Andrews

Senior Biodiversity Officer

1 July 2016 – 30 June 2017

25 August 2017

Luke Hall

Ranger – Parking

1 July 2016 – 30 June 2017

11 July 2017

Elliot Jones

Environmental Compliance Officer

1 July 2016 – 30 June 2017

17 August 2017

Sellathurai Kananathan

Ranger - Waste

1 July 2016 – 30 June 2017

10 July 2017

Paul Maynard

Ranger – General

1 July 2016 – 30 June 2017

11 July 2017

Sarah Meszaros

Animal Services Officer

1 July 2016 – 30 June 2017

18 July 2017

Michael Middleton

Team Leader - Health

1 July 2016

13 September 2017

David Monsiegneur

Ranger – Parking

1 July 2016 – 30 June 2017

6 July 2017

Mitchell Nobbs

Trainee Environmental Health Officer

1 July 2016 – 30 June 2017

17 August 2017

Anthony Price

Acting Environmental Health and Compliance Manager

1 July 2016 – 30 June 2017

21 August 2017

Steven Purvis

Senior Ranger

1 July 2016 – 30 June 2017

11 July 2017

Daria Rech

Senior Water Management Officer

1 July 2016 – 30 June 2017

19 July 2017

Andrew Reece

Team Leader – Environmental Compliance & Auditing

1 July 2016 – 30 June 2017

20 July 2017

Eric Ryffel

RID Squad Investigation Officer

1 July 2016 – 30 June 2017

11 August 2017

Amy Schembri

Trainee Environmental Health Officer

1 July 2016 – 30 June 2017

19 September 2017

Indar Singh

Environmental Health and Building Surveyor

1 July 2016 – 30 June 2017

21 July 2017

Jessie Soster

Senior Environmental Compliance Officer

1 July 2016 – 30 June 2017

27 September 2017

Brayden Stratford

Development Compliance Officer – Swimming Pools

1 July 2016 – 30 June 2017

10 July 2017

Joe Vecchio

Senior Environmental Compliance Officer

1 July 2016 – 30 June 2017

10 July 2017

Joe Vocisano

Ranger – General

1 July 2016 – 30 June 2017

12 July 2017

Beth Wade-Ferrell

Companion Animals Officer

1 July 2016 – 30 June 2017

11 September 2017

Lisa Wells

Environmental Health Officer

1 July 2016 – 30 June 2017

19 September 2017

Judy Cobb

Neighbourhood Facilities Coordinator

1 July 2016 – 30 June 2017

24 August 2017

Craig Field

City Centre Operations Supervisor

1 July 2016 – 30 June 2017

19 September 2017

Andrew Robinson

Facilities Manager

1 July 2016 – 30 June 2017

15 August 2017

Virginia Tuckerman

Recreation Coordinator

1 July 2016 – 30 June 2017

28 July 2017

Mark Berry

Supply Officer - Store

1 July 2016 – 30 June 2017

14 July 2017

Michael Doggett

Supply Coordinator

1 July 2016 – 30 June 2017

7 September 2017

Neil Farquharson

Financial Services Manager

1 July 2016 – 30 June 2017

24 July 2017

Ross Russell

Supply Officer - Corporate

1 July 2016 – 30 June 2017

14 July 2017

Name

Position Title

Return Period

Date Lodged

Laura Stott

Supply Officer – Contracts

1 July 2016 – 30 June 2017

11 July 2017

Jane Howard

Information and Communication Technology Manager

1 July 2016 – 30 June 2017

14 July 2017

Matthew Bullivant

Legal Services Manager

1 July 2016 – 30 June 2017

12 July 2017

Glenn McCarthy

Governance Manager

1 July 2016 – 30 June 2017

7 July 2017

Sarah Dean

Library Services Manager

1 July 2016 – 30 June 2017

12 July 2017

Jeni Pollard

Place Manager

1 July 2016 – 30 June 2017

17 August 2017

David Ellks

Property Projects Coordinator

1 July 2016 – 30 June 2017

7 September 2017

Angus Fulton

Property Development Manager

1 July 2016 – 30 June 2017

7 September 2017

Tracy Chalk

Waste & Community Protection Manager

1 July 2016 – 30 June 2017

14 July 2017

Aisha Poole

Resource Recovery Coordinator

1 July 2016 – 30 June 2017

21 August 2017

Joshua Fayle

Senior Human Resource Officer

1 July 2016 – 30 June 2017

8 September 2017

Geoff Payne

WHS & IM Coordinator

1 July 2016 – 30 June 2017

6 July 2017

Holly Giblin

Human Resources Business Partner

1 July 2016 – 30 June 2017

20 September 2017

 

 

The following Section 449 (1) first returns have been lodged:

 

Name

Position Title

Date Lodged

Danielle Fox

Planner

16 August 2017

Natalie Stanowski

Principal Planner

7 September 2017

Angela Hume

Customer Experience Manager

6 July 2017

Kelly Edmonds

Principal Planner

10 July 2017

Ross Kerkham

Supervisor Certification

21 July 2017

Peter Woodworth

Environmental Planner

14 September 2017

Greg McCarthy

Manager Environmental Health & Compliance

6 July 2017

Danielle Whitley

Animal Services Officer

12 September 2017

Roberta Barnett

RID Investigations Officer

12 July 2017

Brad McRae

RID Investigations Officer

28 July 2017

James McNamara

Environmental Health Officer

17 July 2017

Alana Rooney

Environmental Health Officer

26 September 2017

Matthew Saunders

Rates Coordinator

6 July 2017

Julie Connell

Property Portfolio Coordinator

21 September 2017

Linda Ross

Workforce & Organisational Development Manager

19 September 2017

Michelle Teasdale

Payroll Supervisor

7 July 2017

 

The returns were completed and lodged prior to the due date for the receipt of the returns and are kept in a register held by the Governance Manager. The Governance Manager will table the returns at tonight’s meeting.

 

 

 

RECOMMENDATION

That the information contained in the report on Pecuniary Interest Returns be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             23 October 2017

 

 

 

17

Audit, Risk and Improvement Committee   

 

Compiled by:               Stuart Benzie, Internal Audit and Policy Officer

Authorised by:            Anthony Robinson, Risk and Audit Coordinator

Matthew Bullivant, Legal Services Manager  

 

Outcome

We have confidence in our Council

Strategy

Be open and fair in our decisions and our dealings with people

Service Activity

Promote ethical behaviour and open and fair decision making

      

 

Executive Summary

This report provides information on the meeting of Council’s Audit, Risk and Improvement Committee held on 6 September 2017. The Minutes of the Audit, Risk and Improvement Committee meeting 6 September 2017 are attached to this report.

Background

The Local Government Amendment (Governance and Planning) Bill 2016 (NSW) requires that Council must appoint an Audit, Risk and Improvement Committee (the ARIC). The ARIC must keep under review the following aspects of the Councils operations:

 

a)   compliance

b)   risk management

c)   fraud control

d)   financial management

e)   governance

f)    implementation of the strategic plan, delivery program and strategies

g)   service reviews

h)   collection of performance measurement data by the Council, and

i)    any other matters prescribed by the regulations.

 

The ARIC must also provide information to the Council for the purpose of improving the Council’s performance of its functions.

 

The ARIC operates under a Charter, most recently updated by Council resolution on 22 May 2017.

Current Situation

The ARIC met on 6 September 2017. This was the third meeting of the ARIC for the calendar year. The draft minutes of the prior meeting, as provided to Council on 24 July 2017, were adopted by the ARIC without alteration.

 

The ARIC Charter requires that the minutes of each ARIC meeting be reported to Council. A copy of the draft minutes from the meeting of 6 September 2017 are attached to this report.

Next Meeting

The next ARIC meeting is scheduled for 13 December 2017.

 

 

 

 

RECOMMENDATION

That the information contained in the report on Audit, Risk and Improvement Committee be received.

 

 

ATTACHMENTS/APPENDICES

1.

Unconfirmed Audit, Risk & Improvement Committee Meeting Minutes

5 Pages

Appendix

  


Ordinary Meeting                                                                                                           23 October 2017

Appendix 1 - Unconfirmed Audit, Risk & Improvement Committee Meeting Minutes

 

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Ordinary Meeting                                                                                             23 October 2017

 

 

 

18

Local Government NSW Annual Conference 2017   

 

Compiled by:               Madison Foster, Administration Officer 

Authorised by:            Glenn McCarthy, Governance Manager  

 

Outcome

We have confidence in our Council

Strategy

Demonstrate transparency and ethical behaviour

Service Activity

Ensure that the organisation promotes ethical behaviour, risk management, transparent decision making and meets contemporary governance standards

      

 

Executive Summary

Council at its Policy Review Committee on 9 October 2017 resolved:

That:

·      The information contained in the report on Local Government NSW Annual Conference 2017 be received.

·      The Motions detailed in the report be submitted for inclusion in the 2017 Local Government NSW Annual Conference Business Paper.

·      Council sponsor up to three (3) Aboriginal observers, nominated by the Deerubbin Local Aboriginal Land Council, to attend the 2017 Local Government NSW Conference.

This report recommends that Council nominate ten (10) voting delegates and any observers to attend the Local Government Association’s annual policy making conference to be held at the Hyatt Regency, Sydney from 4-6 December 2017.

 

A copy of the Motions Council has resolved to submit to the Conference can be found at Appendix 1.

 

Council is entitled to nominate up to ten (10) Councillors as voting delegates for motions to attend the Conference, as well as including other Councillors as observers. In addition to this, at this year’s Conference a separate set of voting delegates will be required for voting for Office Bearers and the Board. Council is entitled to nominate up to ten (10) Councillors as voting delegates for voting for Office Bearers and the Board.

 

It is Council’s practice to sponsor up to three observers chosen by the Deerubbin Local Aboriginal Land Council (LALC) to attend the Conference.

 

Background

Local Government NSW (LGNSW) will hold its Annual Conference at the Hyatt Regency, Sydney from 4-6 December 2017.

 

Over the years, Council has been very successful at influencing the development of state-wide LGA Policy, particularly in the areas of planning, the environment, community planning, fire and emergency services, roads and transport and rating policy.

 

 

 

Voting Delegates

It is the Council’s usual practice at this time to nominate its delegates to represent Penrith City Council at the upcoming Conference. Local Government NSW has advised that the premise for determining voting entitlements is based on the total number of votes in the rural/regional areas totalling the same number of votes in the metro/urban areas. As there are more rural/regional councils a calculation needs to be conducted to ensure that the number of votes is balanced. Council’s final voting entitlement for the Conference is ten (10) with registration of those delegates being made prior to the deadline of 1 November 2017.

 

Other Delegates and Observers

In past years, a number of Councillors from Penrith City Council have also represented either the Executive of the former Local Government Association or other industry organisations such as the Hawkesbury River County Council, in addition to this. Council has also included Councillors as observers to the Conference in addition to its voting delegates.

 

In 2016 Council’s nominated voting delegates were Councillors Ross Fowler OAM, Greg Davies, Karen McKeown, Marcus Cornish, Tricia Hitchen, Kevin Crameri OAM and Joshua Hoole.

 

As the NSW Aboriginal Land Council is a member of Local Government NSW in its own right, it is entitled to select 9 delegates to attend the 2015 Local Government NSW Conference. The network of 121 Local Aboriginal Land Councils (LALCs) is divided into nine Regions and the Deerubbin Local Aboriginal Land Council is one of eleven LALCs contained within the Sydney/Newcastle Region.

 

The process for selecting the 9 delegates is entirely up to the NSW Aboriginal Land Council and, at this stage, it is not certain how many delegates (if any) will be selected to attend the Conference from the Deerubbin LALC. Council has previously resolved to make provision to sponsor up to three observers from the Deerubbin LALC pending the outcome of the selection process for the 9 Aboriginal Land Council delegates. Council staff have already contacted the Deerubbin LALC to facilitate these arrangements.

 

Motions and Business Paper

Council resolved to submit two (2) motions to this year’s conference. The motions are appended to this report for your information. Once LGNSW have released their business paper, this, along with specific information about the conference will be provided to councillors.

 

Below are two motions developed by staff for consideration as a result of the Policy Review Committee on 9 October 2017;

 

Motion

Subject:     Motorised Scooters and Electric Wheelchairs

 

That LGNSW request the State Government to review the road rules and increase motorised scooter regulations to improve safety and in particular with respect to requirements around speed and colour.

 

Motion Details:

Council is concerned about the lack of controls and skills of elderly people and other needy persons who create a public hazard by riding motorised scooters and electric wheelchairs on public paths and roads without any regulatory controls imposed on the scooters or their drivers.

Motion

 

Subject:     Increasing the height requirements for handrails within the Building Code of Australia

That LGNSW seek an increase in the height requirements for handrails within the Building Code of Australia.

 

Motion Details:

The Building Code of Australia (BCA) is adopted in each state by the respective administrative provisions, in NSW it is through Section 80A(11) of the Environmental Planning and Assessment Act 1979 and Clause 98 of the Environmental Planning and Assessment Regulations 2000. The BCA is produced by the Australian Building Codes Board and provides nationally consistent, minimum necessary standards for safety in all buildings and for building components such as barriers and handrails. The minimum height for a balustrade on a balcony is 1m above the finished floor level. The requirements for handrails are different as they are required for stairs and not as a barrier on balconies. The minimum height for the top surface of a handrail is 865mm above the nosing of a stair tread.

 

Conclusion

Council has been successful in influencing State Association policy through its involvement in past Conferences. The Delivery Program for 2013-17 identifies Council’s role in monitoring the impact of emerging policies and seeking to influence State and Federal Governments through a strong advocacy role. Council’s attendance and involvement at the Local Government NSW Conference is one of the activities that contribute to achieving these delivery actions.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Local Government NSW Annual Conference 2017 be received.

2.    Council nominate its ten (10) voting delegates to attend the 2017 LG NSW Conference to be held in Sydney from 4-6 December 2017.

3.    Council give consideration to the nomination of observers to attend the 2017 LGNSW Conference.

4.    Leave of absence be granted as appropriate for those councillors attending the conference.

5.     The Motions detailed in the report be submitted for inclusion in the 2017 Local Government NSW Annual Conference Business Paper.

 

 

ATTACHMENTS/APPENDICES

1.

Motion submitted for Conference

2 Pages

Appendix

  


Ordinary Meeting                                                                                                           23 October 2017

Appendix 1 - Motion submitted for Conference

 

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Ordinary Meeting                                                                                             23 October 2017

 

 

 

19

Write off of unrecoverable Sundry Debtor accounts   

 

Compiled by:               Alison Johns, Sundry Debtor Clerk

Authorised by:            Neil Farquharson, Financial Services Manager  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Provide accurate information to Council and the community on Council's financial activities

      

 

Executive Summary

Council raises numerous Sundry Debtor invoices for income owed to Council for a variety of goods and services provided by Council including commercial rent, sporting field hire, cemetery fee, government grants, health inspections and road restorations.

In the period 1 July 2017 to 29 September 2017 approximately 935 invoices were raised totalling $2.8 million.

As part of Councils normal financial management practices, periodically a debt or part of a debt is deemed to be irrecoverable, despite undertaking exhaustive processes of internal and external debt recovery action.

Outstanding Sundry Debtor accounts as at 29 September 2017 were reviewed by Council staff and certain accounts have been identified as ‘doubtful debts’. This review process specifically highlighted two debts totalling $15,793 as having no reasonable prospects of recovery or that any further recovery action would not be cost effective.

All reasonable steps have been taken to recover these debts however, these two accounts are deemed irrecoverable and as such are now being recommenced to Council for write off.

Importantly, writing off these outstanding monies does not preclude Council from collecting these debts should Council be able to do so in the future however, for the purpose of fairly presenting the Councils financial position it is prudent to periodically identify certain debts for write off.

Background

Under regulation 213 (5) of the Local Government (General) regulation 2005 a debt can be written off only:

a)   If the debt is not lawfully recoverable, or

b)   As a result of a decision of a court, or

c)   If the council or the general manager believes on reasonable grounds that an attempt to recover the debt would not be cost effective.

Regulation 213 (6) states:

The fact that a debt is written off under this clause does not prevent the council concerned from taking legal proceedings to recover the debt.

Despite standard debt recovery processes being followed, occasionally a debt or part of a debt is deemed as irrecoverable.

The list below outlines the individual circumstances of two debts that have been identified as being irrecoverable.  All possible avenues for recovery have been considered however, further attempts to recover these debts would be futile and these debts are now being submitted for write off.

Debtor Account

Date of Invoice/s

Debtor name

Write Off Amount

Debt Description

Write - off Reason

27544

August 1996

Domenico Mammarella

$2,150

Kerb and Guttering works

This debt was raised over 20 years ago and it now falls outside the statute of limitations as set out in Division 2 Section 14 of the Limitation Act 1969

61639

Various

CLB Property Group Pty Ltd

$13,643

Unpaid rent from November 2016 to March 2017

Debtor defaulted on numerous payment arrangements and the company was placed into liquidation on 6 September 2017

 

Conclusion

Council staff have reviewed outstanding Sundry Debtor accounts as at 29 September 2017 and are satisfied that two debts totalling $15,793 require write off as prescribed in Regulation 213 (5).

The recommendation to write off these Sundry Debtor accounts is based on the conclusion that these debts have no reasonable prospect of recovery or any further recovery action taken would not be cost effective.

As all reasonable steps have been taken to recover these debts the above two accounts are deemed irrecoverable and as such are now being recommended to Council for write off.

Importantly, writing off these outstanding monies does not preclude Council from collecting these debts should Council be able to do so in the future however, for the purpose of fairly presenting the Councils financial position it is prudent to periodically identify certain debts for write off.

 

RECOMMENDATION

That:

1.    The information in this report on Abandonment of Sundry Debts be received.

2.    The two sundry debts totalling $15,793 outlined above be written off as irrecoverable.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             23 October 2017

 

 

 

20

2016-17 Financial Statements   

 

Compiled by:               Daniel Moore, Expenditure Accountant

Authorised by:            Neil Farquharson, Financial Services Manager  

 

Outcome

We have confidence in our Council

Strategy

Ensure our finances and assets are sustainable and services are delivered efficiently

Service Activity

Manage Council's financial sustainability and meet statutory requirements

      

 

Executive Summary

Council staff have prepared the Financial Statements, using the accrual method of accounting, and in compliance with Australian Accounting Standards and the New South Wales Local Government Code of Accounting Practice and Financial Reporting. The Financial Statements were referred to Council’s auditor, Audit Office of NSW at the Ordinary Meeting of Council held 25 September 2017.

 

In accordance with the Local Government Act 1993, a period of public exhibition has been followed where no submissions were received.

 

The final 2016-17 Financial Statements are now ready to be presented to the Council with an unqualified auditor’s opinion.

Background

The Financial Statements are required to be audited by an independent auditor, and lodged with the Office of Local Government by 31 October each year.

 

The Local Government Act 1993 has detailed provisions for the completion of the financial statements. The process is:

 

1.            Council staff prepare the statements

2.            Council issues a statement that the accounts are in order

3.            Council refers the statements to its auditors

4.            The auditors complete their work and return the statements with an audit opinion attached

5.            The reports are placed on public exhibition, and

6.            The reports are presented with the auditor’s reports at an Ordinary Meeting.

 

Council completed steps 1 to 4 at its Ordinary Meeting on 25 September 2017.

Current Situation

The Audit Certificates have now been issued and Council submitted its Financial Statements for the year ended 30 June 2017 to the Office of Local Government on 3 October 2017.

 

The audited Financial Statements were placed on public exhibition in accordance with the requirements of the Act. Written submissions from the public were required to be received by Council by 16 October 2017. No submissions were received for the Financial Statements.

The presentation of this report completes the final stage of the Annual Financial Statements process for 2016-17.

 

 

RECOMMENDATION

That the information contained in the report on 2016-17 Financial Statements be received.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                             23 October 2017

 

 

 

21

Summary of Investments & Banking for the period 1 September to 30 September 2017   

 

Compiled by:               Ashley Zanier, Assistant Accountant

Authorised by:            Neil Farquharson, Acting Chief Financial Officer  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Support financial sustainability through financial planning and budget management

      

 

Executive Summary

This report on the Summary of Investments & Banking for September 2017 is submitted for the purpose of financial accountability and to satisfy the investment reporting requirements of the Local Government (General) Regulation 2005 (clause 212), the Local Government Act 1993 (Section 625) and the Council’s Investment Policy.

 

The report certifies that the Council investments comply with the forms of investment made by order of the Minister under section 625(2) of the Local Government Act 1993. The current Ministerial Order was issued under Council Circular 11-01 on 17 February 2011.

 

This report provides a summary of investments for the period 1 September 2017 to 30 September 2017 and a reconciliation of invested funds as at 30 September 2017.

 

The investment returns versus the benchmark as a percentage for September 2017 are:

·    Council portfolio current yield (including FRNs)          2.49%

·    90 day Bank Bill Swap rate (Benchmark)                    1.72%

 

The report recommends that the information contained in the report be received.

Background

Attached to this report is a Summary of Investments including Economic Commentary for September 2017, Historical Investment Performance analysis tables and charts, a reconciliation of Invested Funds for September 2017 and various Investment Summary and Investment Portfolio analysis tables and charts.

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

 

2.   Council’s Cash Book and Bank Statements have been reconciled as at 30 September 2017.

 

Andrew Moore

Responsible Accounting Officer

Executive Summary

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Summary of Investments & Banking for the period 1 September to 30 September 2017 be received

2.    The certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 September 2017 to 30 September 2017 be noted and accepted.

3.    The graphical investment analysis as at 30 September 2017 be noted.

 

 

ATTACHMENTS/APPENDICES

1.

Summary of Investments & Banking

6 Pages

Appendix

  


Ordinary Meeting                                                                                                           23 October 2017

Appendix 1 - Summary of Investments & Banking

 

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Committee of the Whole

 

DELIVERY PROGRAM REPORTS

 

CONTENTS

 

Pecuniary Interests

 

Other Interests

 

Monday October 23 2017

 

Item                                                                                                                                       Page

 

1        Presence of the Public                                                                                                       1

 

2        Council Property - Lease Agreement - Suite 1, 54 Henry Street Penrith (former Council library)