Council_Mark_POS_RGB

13 December 2017

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 18 December 2017 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully             

 

 

Craig Butler

Acting General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

2.           APOLOGIES

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 27 November 2017.

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

6.           MAYORAL MINUTES

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Policy Review Committee Meeting - 11 December 2017.

Local Traffic Committee Meeting - 4 December 2017.

 

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 18 December 2017

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

 


ADVANCE AUSTRALIA FAIR

 

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

Beneath our radiant Southern Cross

We’ll toil with hearts and hands;

To make this Commonwealth of ours

Renowned of all the lands;

For those who’ve come across the seas

We’ve boundless plains to share;

With courage let us all combine

To Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 



Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


 

Council Chambers

Seating Arrangements


For members of the public addressing the meeting


 

 

 

Lectern


 

 

Executive Managers


 

 

 

Assistant General Manager Craig Butler


Executive Manager - Community Vicki O’Kelly

General Manager
Alan Stoneham

His Worship the Mayor Councillor John Thain



Governance Coordinator Adam Beggs






Minute Clerk

MediaClr Marcus Cornish

North Ward

 

Clr Bernard Bratusa

East Ward

 

 

Clr Tricia Hitchen

East Ward

 

 

Clr Joshua Hoole

South Ward

 

 

Clr Mark Davies

South Ward

 

 

Clr Jim Aitken OAM

Public GalleryNorth Ward

 

 

Clr Ross Fowler OAM

South Ward

 

 

Clr Kevin Crameri OAM

North Ward

Clr Karen McKeown

South Ward

 

Clr Aaron Duke

North Ward

 

Clr Todd Carney

East Ward

 

Clr Greg Davies

East Ward

 

Clr Ben Price

East Ward

 

Clr Kath Presdee

ManagersSouth Ward

 

 

Executive Managers


 


Oath of Office

 

I swear that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

Affirmation of Office

 

I solemnly and sincerely declare and affirm that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

Taken at the Ordinary Meeting of Council on 26 September 2016, Minute Number 272

 

 

Local Government Act 1993, Section 233A

 


Council_Mark_POS_RGB2018 MEETING CALENDAR

January 2018 - December 2018

(Adopted by Council - 27 November 2017)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.00pm

 

 

 

 

 

 

 

 

 

10

 

 

17

 

 

26@

26

30v

28#

25*

23

27@

   

   24^ü

 

29

26#+

 

Policy Review Committee

7.00pm

 

12

12

16

14

4

9

13

3

8

12

10

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (May and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2017-2018 Annual Statements are presented

 

Meeting at which any comments on the 2017-2018 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact Governance Coordinator, Adam Beggs on 4732 7597

 



UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 27 NOVEMBER 2017 AT 7:31PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.   

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor John Thain read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Aaron Duke, Ross Fowler OAM, Karen McKeown, Kath Presdee and Ben Price.

 

 

APOLOGIES

301  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Tricia  Hitchen that apologies be accepted from Councillors Mark Davies and Joshua Hoole for their non-attendance at the meeting.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 23 October 2017

302  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jim Aitken OAM that the minutes of the Ordinary Meeting of 23 October 2017 be confirmed.

 

DECLARATIONS OF INTEREST

There were no declarations of interest.

 

 

Mayoral Minutes

 

1        Louise Petchell Memorial Award

Deputy Mayor, Councillor Tricia Hitchen and Councillor Karen McKeown spoke in support of the Mayoral Minute.                                                                                                                            

303  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Tricia  Hitchen that the Mayoral Minute on Louise Petchell Memorial Award be received.

 

 


 

 

2        Launch of new brand and Action Plan for The Quarter

Deputy Mayor, Councillor Tricia Hitchen spoke in support of the Mayoral Minute.                     

304  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Tricia  Hitchen that the Mayoral Minute on Launch of new brand and Action Plan for The Quarter be received.

 

3        Nepean Triathlon

Deputy Mayor, Councillor Tricia Hitchen spoke in support of the Mayoral Minute.

305  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Tricia  Hitchen that the Mayoral Minute on Nepean Triathlon be received.

 

4        Vince Graham, AM - appointment as Director on the Board of WSA Co Limited

Councillor Ross Fowler OAM spoke in support of the Mayoral Minute.                                      

306  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Ross Fowler OAM that the Mayoral Minute on Vince Graham, AM - appointment as Director on the Board of WSA Co Limited be received.

 

5        Passing of Steve Hutchins

Councillors Greg Davies and Todd Carney spoke in support of the Mayoral Minute.

307  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Greg Davies that the Mayoral Minute on Passing of Steve Hutchins be received.

 

 

Reports of Committees

 

1        Report and Recommendations of the Resilience Committee Meeting held on 4 October 2017                                                                                                                      

308  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Karen McKeown that the recommendations contained in the Report and Recommendations of the Resilience Committee meeting held on 4 October, 2017 be adopted.

 

2        Report and Recommendations of the Access Committee Meeting held on 11 October 2017                                                                                                                      

309  RESOLVED on the MOTION of Councillor Tricia  Hitchen seconded Councillor Marcus Cornish that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 11 October, 2017 be adopted.

 

3        Report and Recommendations of the Local Traffic Committee Meeting held on 6 November 2017                                                                                                                  

310  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Tricia  Hitchen that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 6 November, 2017 be adopted.

 

4        Report and Recommendations of the Policy Review Committee Meeting held on 13 November 2017                                                                                                                  

311  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Aaron Duke that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 13 November, 2017 be adopted.

 

DELIVERY PROGRAM REPORTS

 

Outcome 1 - We can work close to home

 

1        Naming of Western Sydney Airport                                                                                

312  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Tricia  Hitchen

That:

1.    The information contained in the report on Naming of Western Sydney Airport be received.

 

2.    Council write to the Australian Government indicating Council’s support for recognising the contribution that William (Billy) Hart made to the early development of aviation in Western Sydney, through the naming of Western Sydney Airport in his honour.

 

Outcome 2 - We plan for our future growth

 

2        Penrith Accelerated Housing Delivery Program                                                           

313  RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Bernard Bratusa

That:

1.    The information contained in the report on Penrith Accelerated Housing Delivery Program be received.

2.    Council support Sites 2 and 4 as accelerated housing sites and that discussions commence with proponents in order to proceed with statutory planning processes.

3.    Council continue to investigate future housing on Sites 1 & 3, 6, 7, & 8 through the Local Housing Strategy or other available mechanisms and monitors the suitable of long term sites for future housing.

4.    The proponent of each submission made to the AHDP be advised of Council’s resolution.

 

An AMENDMENT was moved by Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM that the public consultation period for the Penrith Accelerated Housing be extended for three months from January 2018 to enable more submissions to be received. 

 

The AMENDMENT was PUT.

 

 

 

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Marcus Cornish

Councillor Kath Presdee

Councillor Kevin Crameri OAM

Councillor Ben Price    

 

Councillor Greg Davies

 

Councillor Todd Carney

 

Councillor Aaron Duke

 

Councillor Karen McKeown                     

 

Councillor Ross Fowler OAM

 

Councillor Jim Aitken OAM

 

Councillor Tricia Hitchen

                          

Councillor Bernard Bratusa

 

Councillor John Thain

 

The AMENDMENT was LOST.

 

The MOTION was PUT.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Kath Presdee

Councillor Marcus Cornish

Councillor Ben Price

Councillor Kevin Crameri OAM      

Councillor Greg Davies

 

Councillor Todd Carney

 

Councillor Aaron Duke

 

Councillor Karen McKeown

                                                        

Councillor Ross Fowler OAM

 

Councillor Jim Aitken OAM

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor John Thain

 

 

The MOTION was CARRIED.

 

3        Submission on draft Greater Sydney Region Plan and draft Western City District Plan                                                                                                                                     

314  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Aaron Duke

That:

1.    The information contained in the report on Submission on draft Greater Sydney Region Plan and draft Western City District Plan be received

2.    A submission be prepared based on the matters raised within this report and provided to the Greater Sydney Commission by 15 December 2017.

 

 

4        Lot Consolidation and Subdivision into 57 x Torrens Title Residential Lots and Associated Road Construction, Drainage and Landscaping Works Lot 1001 DP 1131997 (No.27) Kent Road and Lot 14 DP 27107 (No. 326-330) Caddens Road, Claremont Meadows Applicant: Universal Property Group;  Owner: ~Upg 33 Pty Ltd                                                                                                                                             

 

315  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Lot Consolidation and Subdivision into 57 x Torrens Title Residential Lots and Associated Road Construction, Drainage and Landscaping Works Lot 1001 DP 1131997 (No.27) Kent Road and Lot 14 DP 27107 (No. 326-330) Caddens Road, Claremont Meadows be received

2.    Council agree to enter consent orders under Section 34 of the Land and Environment Court Act 1979.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Kath Presdee

 

Councillor Ben Price

 

Councillor Greg Davies

 

Councillor Todd Carney

 

Councillor Aaron Duke

 

Councillor Karen McKeown

                                                        

Councillor Ross Fowler OAM

 

Councillor Kevin Crameri OAM               

 

Councillor Jim Aitken OAM

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor John Thain

 

 

5        Caddens Voluntary Planning Agreement at the Corner of O'Connell Street and O'Connell Lane Applicant: LegPro;  Owner: ~LegPro                                                  

316  RESOLVED on the MOTION of Councillor Tricia  Hitchen seconded Councillor Greg Davies

That:

1.    The information contained in the report on Caddens Voluntary Planning Agreement at the Corner of O'Connell Street and O'Connell Lane be received.

2.    Council authorise the General Manager and Mayor to sign the Voluntary Planning Agreement following determination of DA17/0479 and DA17/0508.

3.    In the event that DA17/0479 and DA17/0508 are not favourably determined, then the execution of the Voluntary Planning Agreement not occur until such time as alternate development applications for the embellishment of the Hilltop Park and Local Sports Fields are approved or the Voluntary Planning Agreement is revised to remove references to these applications.

4.    The Common Seal of the Council of the City of Penrith be affixed to the Voluntary Planning Agreement.

5.    A copy of the Voluntary Planning Agreement be provided to the Minister for Planning.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Kath Presdee

 

Councillor Ben Price

 

Councillor Greg Davies

 

Councillor Todd Carney

 

Councillor Aaron Duke

 

Councillor Karen McKeown

                                                        

Councillor Kevin Crameri OAM               

 

Councillor Ross Fowler OAM

 

Councillor Jim Aitken OAM

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor John Thain

 

 

 

Outcome 3 - We can get around the City

 

6        The NSW Future Transport Strategy 2056                                                                     

317  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Greg Davies

That:

1.      The information contained in the report on The NSW Future Transport Strategy 2056 be received

2.         The North South Rail Line, as a critical item of infrastructure, be prioritised within 0-2 years for corridor protection and 2-5 years for planning and implementation, and that the TfNSW Draft Future Transport Strategy 2056 and all supporting plans be consistent and accord with Council’s stated objective for the timeframe and scope of the proposed north-south rail line.

2.    Council’s Engineering Services Manager be authorised to finalise a submission, based on this report, to the TfNSW by 3 December 2017.

 

 


 

Outcome 4 - We have safe, vibrant places

 

7        Dedication of Council Land for Road Widening Purposes - Erskine Park Road Upgrade                                                                                                                              

318  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Kevin Crameri OAM

That:

1.    The information contained in the report on Dedication of Council Land for Road Widening Purposes - Erskine Park Road Upgrade be received

2.    Council dedicate part lot 348 DP708572 for the purposes of Public Road and Gazette the land as public road in accordance with the terms and conditions listed in the report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

10      Jordan Springs Community Hub - Licence Agreement for U3A Nepean Blue Mountains Incorporated                                                                                                   

319  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Kevin Crameri OAM

That:

1.    The information contained in the report on Jordan Springs Community Hub - Licence Agreement for U3A Nepean Blue Mountains Incorporated be received

2.    Council endorse the execution of a Licence Agreement with U3A Nepean Blue Mountains Inc (U3A) as detailed in the report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

8        Grant application: CreateNSW funding for Arts Cart mobile project                          

320  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Grant application: CreateNSW funding for Arts Cart mobile project be received

2.     Council endorse the grant application for $60,000 to CreateNSW for the ARTS CART project.

 


 

 

9        Establishment of Additional Alcohol Free Zone on Henry Street, Penrith                 

321  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kath Presdee

That:

1.    The information contained in the report on Establishment of Additional Alcohol Free Zone on Henry Street, Penrith be received

2.    Council support the establishment of an additional Alcohol Free Zone on Henry Street, Penrith, from Lawson Street to Station Street.

 

11      Tender Reference RFT17/18-06 - CRM based Field Services Management Solution

322  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Tender Reference RFT17/18-06 - CRM based Field Services Management Solution be received.

2.    Velrada be approved as the preferred tenderer for implementation, support and services of our Dynamics 365 platform including the FSM and CRM solutions in accordance with this report.

3.    Approval be given for the ICT Operations Manager to enter into a formal agreement with Velrada subject to satisfactory agreement of terms as outlined in this report.

4.    Council allocate $1,737,890 from the Productivity Reserve to fund the vendor and internal implementation costs of this project.

5.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

12      Vegetation Management to reduce fire risk                                                                   

323  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish that the information contained in the report on Vegetation Management to reduce fire risk be received.

 

13      Management of 'Stand-Alone' Trees                                                                               

324  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Management of 'Stand-Alone' Trees be received

2.    Council’s Draft Street and Park Tree Management Plan be amended to reference the management of ‘stand-alone’ trees.



3.    The future development of Asset Management Plans for Trees incorporate risk management strategies (species selection) to limit the potential for large, ‘stand-alone’ trees to be planted in high risk locations.

 

Outcome 6 - We are healthy and share strong community spirit

 

14      The Hat Project - Aboriginal Community, Culture and Creativity - Grant Application                                                                                                                                             

325  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Kath Presdee

That:

1.    The information contained in the report on The Hat Project - Aboriginal Community, Culture and Creativity - Grant Application be received.

2.    Council endorse the grant application for $30,000 to CreateNSW for ‘The Hat’ project – Aboriginal Community, Culture and Creativity.

 

Outcome 7 - We have confidence in our Council

 

19      Development and Project Management Services, Expression of Interest Reference 16/17-01                                                                                                                              

326  RESOLVED on the MOTION of Councillor Aaron Duke seconded Councillor Karen McKeown

That:

1.    The information contained in the report on Development and Project Management Services, Expression of Interest Reference 16/17-01 be received

2.    A new three (3) year contract (subject to satisfactory performance) and subject to the execution of a formal agreement be awarded to the following consultants (in alphabetical order) for the specified services in accordance with the terms and conditions of the Expression of Interest:

·    Development Management services panel for Type A projects (complex, large city shaping / urban renewal developments) - APP Corporation, Avenor, Casiluma, Deloitte and Savills Project Management.

·    Project Management services panel for Type A projects (complex, large city shaping / urban renewal developments) - APP Corporation, Casiluma, Deloitte and Savills Project Management.

·    Development Management services panel for Type B projects (single building developments with a contract value less than $20m) - APP Corporation, Casiluma, Deloitte, Savills Project Management, Thornton Consulting.

·    Project Management services for Type B projects (single building developments with a contract value less than $20m) - APP Corporation, Deloitte, Root Partnerships, Savills Project Management, Thornton Consulting.

·    Development Management services panel for Type C projects (single building developments with a contract value greater than $20m) - APP Corporation, Avenor, Casiluma, Deloitte, Savills Project Management

·    Project Management services panel for Type C projects (single building developments with a contract value greater than $20m) - APP Corporation, Casiluma, Deloitte, Root Partnerships, Savills Project Management

·    Development Management services for Type D projects (land disposals, joint venturers or private public partnerships for a specific development by a 3rd party) - APP Corporation, Casiluma, Deloitte, Savills Project Management, Thornton Consulting

·    Project Management services panel for Type D projects (land disposals, joint venturers or private public partnerships for a specific development by a 3rd party) - APP Corporation, Casiluma, Deloitte, Root Partnerships, Thornton Consulting

·    Development Management services panel for Type E projects (small scale subdivisions for a variety of uses) - APP Corporation, AT&L, Benaiah, Savills Project Management, Thornton Consulting

·    Project Management services for Type E projects (small scale subdivisions for a variety of uses) - APP Corporation, AT&L, Benaiah, Mepstead and Associates, Thornton Consulting

·    Development Management services panel for Type F projects (medium to large scale subdivisions) - App Corporation, AT&L, Benaiah, Casiluma, Deloitte

·    Project Management services for Type F projects (medium to large scale subdivisions) App Corporation, AT&L, Benaiah, J. Wyndham Prince, Mepstead and Associates

·    Development Management services for Type G projects (preparing a parcel of land for taking to the market or development by Council) - APP Corporation, Casiluma, Deloitte, Savills Project Management, Thornton Consulting

·    Project Management services for Type G projects (preparing a parcel of land for taking to the market or development by Council) - APP Corporation, Casiluma, Deloitte, J. Wyndham Prince, Thornton Consulting.

 


 

 

20      Appointment of Audit, Risk & Improvement Committee Members                             

327  RESOLVED on the MOTION of Councillor Aaron Duke seconded Councillor Karen McKeown

That:

1.    The information contained in the report on Appointment of Audit, Risk & Improvement Committee Members be received

2.    Council approve the appointment of Mr Bruce Turner AM (Chair), Ms Elizabeth Gavey, Mr Darren Greentree and Mr John Barbeler as independent external members of Council’s ARIC, for a term of 4 years, who are to be remunerated in accordance with the NSW Government Audit & risk committee independent chairs & members pre-qualification scheme (SCM2421).

3.    Letters of commendation and thanks be sent on behalf of the Mayor to the outgoing members of the ARIC, Mr Frank Gelonesi and Mr Jayant Gulwadi.

 

21      Summary of Investments & Banking for the period 1 October to 31 October 2017  

328  RESOLVED on the MOTION of Councillor Aaron Duke seconded Councillor Karen McKeown

That:

1.    The information contained in the report on Summary of Investments & Banking for the period 1 October to 31 October 2017 be received

2.    The certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 October 2017 to 31 October 2017 be noted and accepted.

3.    The graphical investment analysis as at 31 October 2017 be noted.

 

15      Proposed Council Meeting Calendar for 2018                                                               

329  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Proposed Council Meeting Calendar for 2018 be received.

2.    The draft Meeting Calendar for 2018 be adopted.

 

16      2016-17 Penrith City Council Annual Report                                                                 

330  RESOLVED on the MOTION of Councillor Tricia  Hitchen seconded Councillor Ross Fowler OAM

That:

1.      The information contained in the report on 2016-17 Penrith City Council Annual Report be received.


2.    The 2016-17 Annual Report be endorsed for submission to the NSW Office of Local Government by 30 November 2017.

 

17      Organisational Performance Report and Financial Review - September 2017          

331  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Ross Fowler OAM

That:

1.    The information contained in the report on Organisational Performance Report and Financial Review - September 2017 be received.

2.    The Organisational Performance Report and Financial Review - September 2017 as at 30 September 2017, including the revised estimates outlined in this report, and detailed in the Organisational Performance Report be adopted.        

 

 

18      Tender Reference RFT17/18-04 - Information Management System                           

332  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Kevin Crameri OAM

That:

1.    The information contained in the report on Tender Reference RFT17/18-04 - Information Management System be received.

2.    Aten Systems Pty Ltd be approved as the preferred tenderer for implementation and support of our Information Management System in accordance with this report.

3.    Approval be given for the Governance Manager to enter into a formal agreement with Aten Systems Pty Ltd subject to satisfactory agreement of terms as outlined in this report.

4.    Council allocate $1,417,450 from the Productivity Reserve to fund the vendor and internal implementation costs of this project.

5.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

REQUESTS FOR REPORTS AND MEMORANDUMS and URGENT BUSINESS

 

RR 1           Advertising of Major Development Applications  

Councillor Bernard Bratusa requested a memo to all Councillors outlining Council’s role in terms of the approval process of major development applications and investigating whether newspapers are the most appropriate way of advising local residents when a major development application is received or if the footprint for the area where advertising occurs should be extended.

 


 

 

RR 2           Tennis Courts - Woodriff Street, Penrith      

Councillor Bernard Bratusa requested a memo to all Councillors advising of the current status of the situation at the Woodriff Street Tennis Courts concerning homeless people living in the vicinity of the tennis courts and issues arising from that situation, including instances of intoxication and unacceptable behaviour.

 

RR 3           Christmas Lighting in Penrith 2017 - Penrith CBD Corporation     

Councillor Bernard Bratusa requested a memo reply to all Councillors explaining why all Councillors were not advised of, or invited to, the Christmas lighting event organised by the Penrith CBD Corporation in 2017.

 

RR 4           Real Festival 2017     

Councillor Bernard Bratusa congratulated the staff involved in organising the successful Real Festival which was held recently in Penrith, and requested a Councillor Briefing paper investigating the establishment of an organising committee, including a number of Councillors, to assist in the hosting of this event in future years.

 

RR 5           Dumping of Rubbish - Devlin Road, Londonderry

Councillor Bernard Bratusa requested a memo to all Councillors detailing how often the RID Squad inspects Devlin Road, Londonderry, as there are large amounts of rubbish being dumped there, as well as vehicles, on a regular basis.

 

RR 6           Council's Legal Requirements in Advertising      

Councillor Bernard Bratusa requested a memo to all Councillors identifying Council’s current expenditure on advertising of development applications and providing details on Council’s legal requirements to do so, and if there are any other alternatives to the existing contract for advertising once it is due to be renewed.

 

RR 7           Provision of drinking fountain and garbage bins at Sherringham Oval, Cranebrook       

Councillor Karen McKeown tabled a petition from residents of Cranebrook and requested that a drinking fountain and garbage bins be provided at Sherringham Oval as a matter of priority.

 

RR 8           Container Deposit Scheme

Councillor Karen McKeown requested a report to Council regarding the Container Deposit Scheme providing details as to where and when receptacles will be placed throughout Penrith when the scheme begins in December 2017.

 

RR 9           Disposal of Live Christmas Trees       

Councillor Karen McKeown requested a memo to all Councillors investigating the possibility of organising a drop off point for live Christmas trees so that Council can mulch them for use on Council owned parks.

 


 

 

RR 10         White Ribbon Day Walk 2017      

Councillor Karen McKeown congratulated Council staff involved in organising this year’s White Ribbon Day Walk which was held on Saturday 25 November, and requested that Council officers investigate the provision of water refill stations around the River Walk. 

 

RR 11         State Government Recycling Rebate System       

Councillor Greg Davies requested a report to Council regarding the State Government Recycling Rebate System, in particular concerning costs and the need for a policy or legislation in this regard.

 

RR 12         Waste Contractors    

Councillor Greg Davies requested a report to Council investigating recent failures by Council’s existing waste contractors.

 


RR 13         Park at Rainbow Place, St Clair  

Councillor Tricia  Hitchen thanked Council staff for the recent upgrades carried out to the park at Rainbow Place, St Clair and in particular the new play equipment that has been provided. 

 

UB 1           Lopping of Trees - Vicinity of Wallacia Progress Association Hall

Councillor Ross Fowler OAM requested that an amount of $1,000 be allocated from South Ward voted works to pay for the lopping of trees, as approved by Council, overhanging the Progress Association Hall at Wallacia.

333  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jim Aitken OAM that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor John Thain, ruled that the matter was urgent and should be dealt with at the meeting.

 

334  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Jim Aitken OAM that an amount of $1,000 be allocated from South Ward voted works to pay for the lopping of trees, as approved by Council, overhanging the Progress Association Hall at Wallacia.

 

RR 14         Waste to Energy Facility    

Councillor Todd Carney requested a memo to Councillors regarding the status of the application for State Significant Development (SSD 6236) Proposed Waste to Energy Facility, Honeycomb Drive, Eastern Creek.

 

RR 15         Westbound Ramp for Erskine Park Road    

Councillor Todd Carney requested a report to Council on the feasibility of providing a westbound on-ramp for the M4 Motorway at Erskine Park Road.

 

Councillor Todd Carney left the meeting, the time being 9:14pm.

 

RR 16         'Sea of Colour' Floral Display - Penrith        

Councillor Marcus Cornish requested a report to Council investigating suitable areas to plant a ‘Sea of Colour’ in a park, roadside or other suitable area, where a single type of flowering tree could be planted, creating a tourist attraction.

 

RR 17         Surface of M4 Motorway between Kent Road and Mamre Road

Councillor Marcus Cornish requested that Council contact the Roads and Maritime Services requesting repairs to the surface of the M4 Motorway between Kent Road and Mamre Road as the surface is deteriorating.

 

RR 18         Flood Evacuation Pack      

Councillor Marcus Cornish requested that Council officers investigate the feasibility of providing residents in flood prone areas with a ‘flood evacuation pack’ advising what action to take and evacuation points for use during a flood event.

 

Councillor Todd Carney returned to the meeting, the time being 9:20pm.

 

Councillor Greg Davies left the meeting, the time being 9:21pm.

 

Councillor Greg Davies returned to the meeting, the time being 9:28pm.

 

RR 19         Weed Infestation - Old Bathurst Road, Emu Plains       

Councillor Kevin Crameri OAM requested that Council officers prepare a comprehensive report, including photographic evidence, on the weed infestation of Apple of Sodom, at the Correctional Facility in Old Bathurst Road, Emu Plains and forward it to the Prime Minister of Australia, the Premier of New South Wales, State and Federal Members, Ministers for National Parks, Agriculture, Corrective Services, Sport and Recreation, Council’s weed eradication staff, Council’s senior staff, and Hawkesbury River County Council and delegates, to inform them of the situation.

 

 

Committee of the Whole

 

335 RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Kath Presdee that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 9:29pm.

 

Councillor Jim Aitken OAM left the meeting at 9:31pm and did not return.

 

Councillor Marcus Cornish left the meeting, the time being 9:34pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Greg Davies seconded Councillor Karen McKeown that the press and public be excluded from Committee of the Whole to deal with the following matters:

 


 

 

Outcome 6

 

2        Penrith Council and the Deerubbin Local Aboriginal Land Council - Working Together                                                                                                                                              

 

This item has been referred to Committee of the Whole as the report refers to information concerning the nature and location of a place or an item of Aboriginal significance on community land and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Outcome 7

 

3        Amendment to Drainage Easement over Council Land (Lot 30 DP 229268 & Lot 104 DP584359) known as 12-14 Water Street Emu Plains                                                   

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Outcome 1

 

4        Council Property - Lease of Shop 7/140-142 Henry Street Penrith (Allen Arcade) to Australian Hearing Services                                                                                            

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

5        Council Property - Licence Agreement - 207-209 Queen Street St Marys to Optus Fixed Infrastructure  Pty Limited                                                                                     

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Outcome 7

 

6        Licence Agreement with The Scouts Association of Australia NSW Branch over 1st South Penrith Scout Hall premises                                                                                 

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Outcome 1

 

7        Licence Agreement - Unused Public Laneway adjacent to 22 Peachtree Road Penrith for use by Petrolink Pty Limited                                                                                      

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Outcome 4

 

8        Acquisition for Road Widening Purposes - Derby Street & The Northern Road Kingswood Intersection Upgrade                                                                                    

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Outcome 7

 

9        Senior Staff Matters                                                                                                          

 

This item has been referred to Committee of the Whole as the report refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

The meeting resumed at 9:48pm and the General Manager reported that the Committee of the Whole met at 9:29pm on 27 November 2017, the following being present

 

His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Aaron Duke, Ross Fowler OAM, Karen McKeown, Kath Presdee and Ben Price.

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

 

CONFIDENTIAL BUSINESS

 

2        Penrith Council and the Deerubbin Local Aboriginal Land Council - Working Together                                                                                                                             

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

CW2 That the information contained in the report on Penrith Council and the Deerubbin Local Aboriginal Land Council - Working Together be received.

 

3        Amendment to Drainage Easement over Council Land (Lot 30 DP 229268 & Lot 104 DP584359) known as 12-14 Water Street Emu Plains                                                   

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

CW3 That:

1.    The information contained in the report on Amendment to Drainage Easement over Council Land (Lot 30 DP 229268 & Lot 104 DP584359) known as 12-14 Water Street Emu Plains be received.

2.    Council grant a Drainage Easement over Lot 30 DP229268 & Lot 104 DP584359 in accordance with the terms and conditions listed in this report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

4        Council Property - Lease of Shop 7/140-142 Henry Street Penrith (Allen Arcade) to Australian Hearing Services                                                                                            

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

CW4 That:

1.    The information contained in the report on Council Property - Lease of Shop 7/140-142 Henry Street Penrith (Allen Arcade) to Australian Hearing Services be received

2.    Council approve the proposed new lease agreement under the terms and conditions listed within the report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

5        Council Property - Licence Agreement - 207-209 Queen Street St Marys to Optus Fixed Infrastructure  Pty Limited                                                                                     

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

CW5 That:

1.    The information contained in the report on Council Property - Licence Agreement - 207-209 Queen Street St Marys to Optus Fixed Infrastructure  Pty Limited be received

2.    Council approve the proposed new licence agreement under the terms and conditions listed within the report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 


 

 

6        Licence Agreement with The Scouts Association of Australia NSW Branch over 1st South Penrith Scout Hall premises                                                                                 

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

CW6 That:

1.    The information contained in the report on Licence Agreement with The Scouts Association of Australia NSW Branch over 1st South Penrith Scout Hall premises be received.

2.    Council approve a new licence agreement in accordance with the terms and conditions listed in the report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

7        Licence Agreement - Unused Public Laneway adjacent to 22 Peachtree Road Penrith for use by Petrolink Pty Limited                                                                        

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

CW7 That:

1.    The information contained in the report on Licence Agreement - Unused Public Laneway adjacent to 22 Peachtree Road Penrith for use by Petrolink Pty Limited be received

2.    Council approve the proposed new licence agreement under the terms and conditions listed within the report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

8        Acquisition for Road Widening Purposes - Derby Street & The Northern Road Kingswood Intersection Upgrade                                                                                    

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

CW8 That:

1.    The information contained in the report on Acquisition for Road Widening Purposes - Derby Street & The Northern Road Kingswood Intersection Upgrade be received

2.    Council approve the acquisition of the affected properties in accordance with the terms and conditions listed in this report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

Councillor Marcus Cornish returned to the meeting, the time being 9:48pm.

 


 

 

9        Senior Staff Matters                                                                                                          

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

CW9  That:

1.      The information contained in the report on Annual Performance Review of the General Manager and the report on Annual Performance Review of the Assistant General Manager be received

2.      The Councillors consider the report given by the Mayor on the General Manager’s Annual Performance Review.

3.      It is noted that the General Manager’s annual total remuneration will be increased by the 2017 SOORT determination of 2.5% as per the terms of the Senior Staff Contract.

 

 

ADOPTION OF Committee of the Whole

 

336  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3, CW4, CW5, CW6, CW7, CW8 and CW9 be adopted.

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 9:55pm.

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·  Their name;

 

·  Organisation or group they are representing (if applicable);

 

·  Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·  Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·      The interest of the speaker (e.g. affected person, neighbour, applicant,       applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                               

   


Reports of Committees

 

Item                                                                                                                                                Page

 

1        Reports and Recommendations of the Policy Review Committee Meeting held on 11 December 2017                                                                                                                  1

 

2        Reports and Recommendations of the Local Traffic Committee held on 4 December 2017                                                                                                                                             5

 

 

 



Ordinary Meeting                                                                                          18 December 2017

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 11 December, 2017

 

 

 

PRESENT

His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Todd Carney, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Aaron Duke, Ross Fowler OAM, Karen McKeown, Kath Presdee and Ben Price.

 

 

APOLOGIES

Apologies were received for Councillors Jim Aitken OAM, Bernard Bratusa and Joshua Hoole.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 13 November 2017

The minutes of the Policy Review Committee Meeting of 13 November 2017 were confirmed.

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

DELIVERY PROGRAM REPORTS

 

Outcome 1 - We can work close to home

 

1        Penrith City Children's Services Cooperative Ltd                                                         

RECOMMENDED

That:

1.    The information contained in the report on Penrith City Children's Services Cooperative Ltd be received.

2.    Council agree to underwrite the operation of Penrith City Children’s Services Cooperative Ltd until the presentation to Council of the Penrith City Children’s Services Cooperative Ltd Annual Report for 2018-19.

 

Outcome 7 - We have confidence in our Council

 

5        Penrith Whitewater Stadium - Annual Report and Board of Directors

Councillor Aaron Duke left the meeting, the time being 7:38pm.

Councillor Aaron Duke returned to the meeting, the time being 7:41pm.                                    

RECOMMENDED

That:

1.     The information contained in the report on Penrith Whitewater Stadium - Annual Report and Board of Directors be received.

2.     Council agree to underwrite the operation of the Penrith Whitewater Stadium Limited until the presentation to Council of the Penrith Whitewater Stadium Limited Annual Report for 2018-19.

3.     Council note and support the appointment and re-appointment of the persons named in the report to the Board of Directors of Penrith Whitewater Stadium Ltd. 

 

6        Penrith Aquatic & Leisure Limited - Annual Report and Board of Directors             

RECOMMENDED

That:

1.    The information contained in the report on Penrith Aquatic & Leisure Limited - Annual Report and Board of Directors be received.

2.    Council agree to underwrite the operations of Penrith Aquatic and Leisure Ltd until the presentation of the 2018-2019 Annual Report.

3.    Council endorse the proposal by the Board of Penrith Aquatic and Leisure Ltd to construct a waterpark facility and additional car parking at Ripples St Marys, with the $2m requested to be funded from Council’s District Open Space S94 Developer Contributions Plan.

4.    Council note and support the appointment and re-appointment of the persons named in the report to the Board of Directors of Penrith Aquatic and Leisure Ltd.

 

Outcome 3 - We can get around the City

 

2        Mamre Road Corridor Upgrade, between Kerrs Road and the M4 Motorway

Councillor Tricia Hitchen left the meeting, the time being 8:00pm.

Councillor Tricia Hitchen returned to the meeting, the time being 8:01pm.

Councillor Mark Davies left the meeting, the time being 8:12pm.

Councillor Mark Davies returned to the meeting, the time being 8:12pm.                                   

RECOMMENDED

That:

1.    The information contained in the report on Mamre Road Corridor Upgrade, between Kerrs Road and the M4 Motorway be received.

2.    Council’s Engineering Services Manager be authorised to finalise a submission, based on this report, to RMS by 15 December 2017.

 


 

Outcome 4 - We have safe, vibrant places

 

3        Cemeteries Strategy and Business Review                                                                   

RECOMMENDED

That:

1.    The information contained in the report on Cemeteries Strategy and Business Review be received.

2.    The item be deferred to the next Council meeting.

 

Outcome 5 - We care about our environment

 

4        Container Deposit Scheme                                                                                              

RECOMMENDED

That the information contained in the report on Container Deposit Scheme be received.

 

URGent report

 

7        Amending Precinct Plan and Infrastructure Planning for the Central Precinct, St Marys Release Area                                                                                                          

RECOMMENDED

That:

1.    The information contained in the report on Amending Precinct Plan and Infrastructure Planning for the Central Precinct, St Marys Release Area be received

2.    The principles of Lendlease’s offer of transport, open space and human services infrastructure, as set out in this paper, be accepted

3.    The General Manager be granted delegation to complete the legal drafting of the revised Development Agreement

4.    The General Manager be granted delegation to execute the revised Development Agreement following the required public notification and consideration of any submissions Council receives

5.    Subject to the receipt and consideration of the NSW Government’s advice on flood evacuation, the Amending Precinct Plan, provided as Enclosure 1, be adopted.

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

Councillor John Thain

Councillor Kevin Crameri OAM

Councillor Kath Presdee

 

Councillor Karen McKeown

 

Councillor Greg Davies

 

Councillor Mark Davies

 

Councillor Ross Fowler OAM

 

Councillor Tricia  Hitchen

 

Councillor Marcus Cornish

 

Councillor Aaron Duke

 

Councillor Todd Carney

 

Councillor Ben  Price

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:35pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 11 December, 2017 be adopted.

 

 


Ordinary Meeting                                                                                          18 December 2017

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 4 December, 2017

 

 

 

PRESENT

Deputy Mayor, Councillor Tricia Hitchen (Representative for the Member for Penrith), Councillor Karen McKeown (Council Representative), Wayne Mitchell (Chair) – Executive Manager Environment and City Development, Laura Van Putten – Roads and Maritime Services, Matthew Shirvington – Penrith Police LAC, Stephen Page – St Marys Police LAC.

 

IN ATTENDANCE

Councillor Marcus Cornish, Steve Grady – Busways, Nick Veljanovski – Transit Systems NSW, Jodie Mallia - Comfort Delgro Cabcharge NSW (Blue Mountains Transit), Adam Wilkinson – Engineering Services Manager, David Drozd – Traffic Engineering Coordinator, Graham Green – Senior Traffic Engineer, Daniel Davidson – Senior Traffic Engineer, Ruth Byrnes – Senior Traffic Officer, Kexin Ran – Development Engineer, Joe Vocisano – Ranger, Kevin King – Trainee Engineer, Caitlin Bailey – Trainee Engineer. 

 

LEAVE OF ABSENCE

 

Leave of Absence was previously granted to the Mayor, Councillor John Thain, Deputy Mayor, Tricia Hitchen and Councillors Aaron Duke, Bernard Bratusa, Greg Davis, Jim Aitken OAM, Karen McKeown, Kath Presdee, Kevin Crameri OAM and Ross Fowler OAM for the period 4 December 2017 to 6 December 2017 inclusive.

 

APOLOGIES

Noel Fuller – Ranger and Animal Services Coordinator, Steven Purvis – Senior Ranger, Catherine Waerner – Road Safety Officer, Bernie Meier – Signs and Linemarking Officer.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 6 November 2017

The minutes of the Local Traffic Committee Meeting of 6 November 2017 were confirmed.


DECLARATIONS OF INTEREST

NIL.

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        Local Traffic Committee - Proposed Meeting Dates for 2018                                      

RECOMMENDED

That:

1.    The information contained in the report on Local Traffic Committee - Proposed Meeting Dates for 2018 be received.

2.    The above dates be confirmed for 2018.

 

 

 

2        Hope Street, Penrith - Provision of "No Parking - Waste Collection and Removalist Vehicles Excepted" Zone                                                                                                 

RECOMMENDED

That:

1.    The information contained in the report on Hope Street, Penrith - Provision of "No Parking - Waste Collection and Removalist Vehicles Excepted" Zone be received.

2.     “No Parking – Waste Collection and Removalist Vehicles Excepted” signage (R5-447 modified) be installed in Hope Street, Penrith at 12-14 Hope Street, Penrith in accordance with the plan prepared by TTM Consulting Pty Ltd, numbered 17BRT0106-01, Revision B, dated 25 October 2017.

3.     All works associated with the implementation of the signposting to be undertaken by the applicant and at no cost to Council.

4.     The applicant be advised of Council’s decision.

5.     Council’s Waste Services Section and Rangers be advised of Council’s decision.

 

3        Union Road, Penrith - Provision of "No Parking - Waste Collection and Removalist Vehicles Excepted" Zone                                                                                                 

RECOMMENDED

That:

1.    The information contained in the report on Union Road, Penrith - Provision of "No Parking - Waste Collection and Removalist Vehicles Excepted" Zone be received.

2.     “No Parking – Waste Collection and Removalist Vehicles Excepted” signage (R5-455 or R5-447 modified) be installed in Union Road, Penrith, associated with the development at 40-50 Union Road, Penrith in accordance with the plan prepared by David E Collett, numbered CC/A02Bh, dated 1/5/16, as amended in red by Council.

3.     All works associated with the implementation of the signposting to be undertaken by the applicant and at no cost to Council.

4.     The applicant be advised of Council’s decision.

5.     Council’s Waste Services Section and Rangers be advised of Council’s decision.

 

4        Blackwell Avenue, St Clair - Provision of 'No Parking - Australia Post Vehicles Excepted' Zone                                                                                                                  

RECOMMENDED

That:

1.    The information contained in the report on Blackwell Avenue, St Clair - Provision of 'No Parking - Australia Post Vehicles Excepted' Zone be received.

2.    A ‘No Parking – Australia Post Vehicles Excepted’ zone for the length of 7 metres be provided in Blackwell Avenue, St Clair as shown in Appendix 1.

3.    Australia Post, Blackwell Public School and Blackwell P&C, be advised of Council’s decision.

 

5        Caddens Hill, Caddens Subdivision - Signs and Lines Plans                                     

RECOMMENDED

That:

1.    The information contained in the report on Caddens Hill, Caddens Subdivision - Signs and Lines Plans be received.

2.    The signage and line marking plan prepared by J. Wyndham Prince for Caddens Hill subdivision works (Plan Number: 1103358/SK020 B, 110358/SK021 C, 110358/SK023A B, 110358/SK023 C) be endorsed for construction (as shown in Appendix 1).

3.    All associated signage and line marking be installed in accordance with Australian Standards.

4.    All costs associated with the installation of the signage and line marking be funded by the applicant.

5.    J. Wyndham Prince be advised of Council’s resolution.

 

6        Brisbane Street, Oxley Park - Proposed Bus Zones                                                     

RECOMMENDED

That:

1.    The information contained in the report on Brisbane Street, Oxley Park - Proposed Bus Zones be received.

2.    Consultation be undertaken with affected businesses and residents.

3.    Subject to no substantial objections being received, the existing Bus Stops at 9 and 64 Brisbane Street, Oxley Park be converted to Bus Zones as shown in Appendix 1.

4.    Busways be informed of the outcome.

 

7        Power Street, St Marys - Proposed 'No Parking' Signage                                            

RECOMMENDED

That:

1.    The information contained in the report on Power Street, St Marys - Proposed 'No Parking' Signage be received.

2.    Consultation be undertaken with adjoining business and properties.

3.    Subject to no substantial objections, ‘No Parking’ signage be installed at 9 Power Street, St Marys as shown in Appendix 1.

4.    Councillor Ross Fowler be informed of the outcome.

 


 

8        Old Bathurst Road, Emu Heights - Proposed 'No Stopping' and Parking Lane        

Sergeant Matthew Shirvington of Penrith Police LAC highlighted his concerns about obstructed driver sight lines due to parked vehicles when exiting driveways on Old Bathurst Road, Emu Heights. Sergeant Matthew Shirvington enquired about the option of either installing ‘No Stopping’ signage along the full southern length of Old Bathurst Road or installing ‘No Stopping’ signage a few metres from each driveway to improve sight lines for drivers.

David Drozd – Traffic Engineering Coordinator advised that the proposed parking lane line markings will be tapered on the ends near the driveways to allow for increased driver sight lines and further that parking along this length will be monitored.

RECOMMENDED

That:

1.    The information contained in the report on Old Bathurst Road, Emu Heights - Proposed 'No Stopping' and Parking Lane be received.

2.    Consultation be undertaken with affected residents and any substantial objections be referred back to the Local Traffic Committee for consideration.

3.    Subject to no substantial objections being received, parking lane line marking be installed along Old Bathurst Road, Emu Heights as shown in Appendix 1.

4.    ‘No Stopping’ signage be installed as shown in Appendix 1.

5.    Sergeant Matthew Shirvington of Penrith LAC be advised of Council’s resolution.

6.     Old Bathurst Road, Emu Heights be monitored with regards to parking and driver sight lines and a further report with the findings be brought back to a future Local Traffic Committee meeting.

 

9        Kipparra Crescent and Gadara Drive, South Penrith - Proposed Double Barrier Line Marking                                                                                                                               

RECOMMENDED

That:

1.    The information contained in the report on Kipparra Crescent and Gadara Drive, South Penrith - Proposed Double Barrier Line Marking be received.

2.    Double Barrier line marking be installed at the intersection of Kipparra Crescent and Gadara Drive as shown in Appendix 1.

3.    The resident who raised the matter be informed of Council’s resolution.

 

10      Penrith CBD - Relocation and Extension of Existing Bus Zones                                

Deputy Mayor, Councillor Tricia Hitchen (Representative for the Member for Penrith),  enquired about an existing bus zone fronting Ripples Penrith Pool on Station Street, Penrith.

Steve Grady of Busways clarified that there is no formal bus zone directly fronting Ripples Penrith Pool. Steve Grady advised that charter buses tend to use the ‘No Parking’ zone on Station Street to drop off and pick up patrons.

 

 RECOMMENDED

That:

1.    The information contained in the report on Penrith CBD - Relocation and Extension of Existing Bus Zones be received.

2.    Consultation be undertaken with affected businesses and residents.

3.    Subject to no substantial objections being received, the existing Bus Zone on Station Street be relocated as shown in Appendix 1.

4.    Subject to no substantial objections being received, the existing Bus Zones on Woodriff Street be extended as shown in Appendix 2.

5.    Busways be informed of Council’s resolution.

 

11      Taloma Street, Doonmore Street and Victory Street, South Penrith - Proposed Linemarking                                                                                                                       

RECOMMENDED

That:

1.    The information contained in the report on Taloma Street, Doonmore Street and Victory Street, South Penrith - Proposed Linemarking be received.

2.    Double barrier centrelines of 10 metres in length be installed in Taloma Street at the intersection with Jamison Road as shown in Appendix 1.

3.    Double barrier centrelines of 10 metres in length be installed in Doonmore Street at the intersection with Jamison Road as shown in Appendix 1 and at the intersection of Victory Street with Jamison Road as shown in Appendix 2.

4.    Pedestrian safety information be distributed to students and parents and carers at South Penrith Public School.

5.    That the Principal of South Penrith Public School and the parent who contacted Council be informed.

 

12      Chameleon Drive, Erskine Park - Endorsement of Design Plans                                

Councillor Karen McKeown (Council Representative) requested for consultation to be undertaken with all residents in Chameleon Drive, Erskine Park.

Laura Van Putten of RMS enquired about the heavy vehicle swept path shown on Design Plan AC274 which shows that heavy vehicles would need to cross over the edge line marking on Chameleon Drive, Erskine Park when turning left into Tinarra Crescent, Jordan Springs.

David Drozd – Traffic Engineering Coordinator advised that the heavy vehicle swept path shown on Design Plan AC274 is just the vehicle overhang that would be crossing over the edge line marking and not the vehicle tyres. David Drozd advised that he would confirm this with Council’s Design and Major Project’s team in relation to the turning movements for heavy vehicles.

Councillor Marcus Cornish enquired about fencing being provided on the proposed median islands.

David Drozd – Traffic Engineering Coordinator advised that raised watts profile crossings require the installation of fencing, however, the proposed median islands do not require fencing.

RECOMMENDED

That:

1.    The information contained in the report on Chameleon Drive, Erskine Park - Endorsement of Design Plans be received.

2.    Consultation be undertaken with all residents along the full length of Chameleon Drive, Erskine Park and any substantial objections be referred back to the Local Traffic Committee for consideration.

3.    Subject to no substantial objections being received, design Plans AC273, AC274, AC275 and AC276 be endorsed for construction, with funding provided from the current Major Traffic Facilities budget.

 

13      Jordan Springs East - Signs and Line Marking Plan                                                    

Laura Van Putten of RMS advised that two 50km/hr speed limit signage as shown in the signage and line marking plan Drawing No. 89914020-ST01-1321 is not necessary as it is a residential area and drivers should be aware that the default speed limit is 50km/hr.

David Drozd – Traffic Engineering Coordinator advised that one 50km/hr back-to-back repeater speed limit sign will be installed on one side of the street instead of two signs.

RECOMMENDED

That:

1.    The information contained in the report on Jordan Springs East - Signs and Line Marking Plan be received.

2.    The signage and line marking plans from Cardno for Jordan Springs subdivision works (Drawing Numbers: 89914020-ST01-1321 (amended to show only one 50km/hr repeater speed limit sign), 89914020-ST01-1322, 89914020-ST01-1323, 89914020-ST01-1324, 89914020-ST01-1325, 89914020-ST01-1326, 89914020-ST01-1327, 89914020-ST01-1328) be endorsed for construction (as shown in Appendix 1).

3.    All associated signage and line marking be installed in accordance with Australian Standards.

4.    All costs associated with the installation of the signage and line marking be funded by the applicant.

5.    Cardno be advised of Council’s resolution.

 

GENERAL BUSINESS

 

GB 1           Tench Avenue, Jamisontown - Endorsement of Amended Design          Plan AT87         

Ruth Byrnes – Senior Traffic Officer presented amended Design Plan AT87 for the Committee’s endorsement.

The purpose of this report is to seek endorsement of a design plan which has been amended to provide two additional accessible parking spaces in Tench Avenue, Jamisontown. The report recommends that the amended design plan be endorsed.

 

Current Situation

At its meetings of 6 February and 7 August 2017, the Committee endorsed Design Plan AT87 and amendments for formalisation of car parking spaces, bus zones and shared-use path works as part of the major project in accordance with the “Our River” Masterplan.   The approved design plan has been amended to provide the signs, logos and hatching for two additional accessible parking spaces close to an accessible path within Tench Reserve, also being provided as part of the project.   The provision of the required shared space between the two accessible spaces reduces the standard parking spaces by one space.

It is recommended that the design plan for the provision of additional accessible car parking, be endorsed for construction. 

RECOMMENDED

          That:

          1.      The information contained in the report on GB1. Tench Avenue,                    Jamisontown - Endorsement of Amended Design Plan AT87 be received. 

          2.      Council’s design plan AT87 Revision B, dated 21/11/17 be endorsed for                 construction. 

          3.      Council’s Acting Major Projects and Design Manager be advised of                         Council’s resolution.

 

GB 2           Coreen Avenue and Coombes Drive, Penrith - Endorsement of     Design Plan AC272       

Ruth Byrnes – Senior Traffic Officer presented Design Plan AC272 for the Committee’s endorsement.

The purpose of this report is to seek endorsement of a design plan for a pedestrian refuge in Coreen Avenue and another in Coombes Drive, Penrith, as part of a shared-use path project for 2017/18.  The report recommends that the design plan be endorsed.

Current Situation

The 2017/18 shared-use path project is the first stage of the length between Thornton and Andrews Road, Penrith as part of the “Active Transport Program” funded by RMS.    The design plan AC272 provides for a pedestrian refuge in Coreen Avenue and in Coombes Drive, which allows for heavy vehicle turning, along with the associated regulatory signs and lines.  The pedestrian refuges have been designed to satisfy the requirements of RMS’ Technical Direction TDT2011/01a and will provide safer crossing opportunities for pedestrians and bike riders. 

It is recommended that the design plan for the provision of the pedestrian refuges be endorsed for construction. 

Nick Veljanovski of Transit Systems NSW enquired about fencing being installed at the existing shared path where it meets Coreen Avenue, Penrith.

David Drozd – Traffic Engineering Coordinator advised that Council will review the location for the possibility and appropriateness of installing pedestrian fencing.

RECOMMENDED

          That: 

1.    The information contained in the report on GB2 Coreen Avenue and Coombes Drive, Penrith - Endorsement of Design Plan AC272 be received.

 

2.    Council’s design plan AC272, dated November 2017 be endorsed for construction (subject to the installation of pedestrian fencing). 

3.    Council’s Acting Major Projects and Design Manager be advised of Council’s resolution.

 

GB 3           Recently Completed Projects     

David Drozd – Traffic Engineering Coordinator presented photos of recently completed works conducted in the Penrith LGA. The photographs of the recently completed works included new traffic signals at the intersection of The Northern Road and Andromeda Drive, Cranebrook, new line marking and median facilities at Richmond Road and Cooper Street, Penrith, a new raised pedestrian crossing on Bennett Road, St Clair, a new roundabout at the intersection of Borrowdale Road and Sherringham Road, Cranebrook and ‘No Left Turn’ restriction at the intersection of Wattlebird Crescent and Ridgetop Drive, Glenmore Park.

RECOMMENDED

          That the Committee note the information.

 

GB 4           Parker Street, Kingswood - Request for Pedestrian Fencing near St Dominic's College     

Deputy Mayor, Councillor Tricia Hitchen (Representative for the Member for Penrith) advised the Committee about concerns regarding the narrow footpath adjacent to St Dominic’s College (on the western side) and concerns about pedestrians, particularly students of St Dominic’s College falling onto the travel lane of Parker Street, Kingswood when crossing to Hungry Jacks. Deputy Mayor, Councillor Tricia Hitchen requested for the installation of pedestrian fencing adjacent to the footpath on the western side of St Dominic’s College.

Deputy Mayor, Councillor Tricia Hitchen also advised of instances where pedestrians, particularly students of St Dominic’s College are crossing Parker Street at other locations other than the traffic signals. Deputy Mayor, Councillor Tricia Hitchen requested for pedestrian fencing to be installed on the median island on Parker Street.

RECOMMENDED

          That:

1.   Council’s Traffic Section investigate the possibility of installing pedestrian fencing adjacent to the footpath on the western side of St Dominic’s College adjacent to Parker Street, Kingswood and also on the median islands on Parker Street.

2.   Deputy Mayor, Councillor Tricia Hitchen be advised of the outcome. 

 

GB 5           Glenmore Parkway, Glenmore Park - Speeding Vehicles      

Councillor Karen McKeown (Council Representative) advised the Committee about concerns regarding speeding vehicles travelling on Glenmore Parkway, Glenmore Park past Candlebark Circuit and Town Terrace. Councillor Karen McKeown requested an investigation into this matter.

RECOMMENDED

          That:

1.   Council’s Traffic Section investigate speeding vehicles travelling on Glenmore Parkway, Glenmore Park past Candlebark Circuit and Town Terrace and review options for potential traffic calming devices.

2.   Councillor Karen McKeown be advised of the outcome.

 

GB 6           No. 10 Macquarie Avenue, Penrith - Request for Parking for Drop          Off / Pick Up             

Councillor Karen McKeown (Council Representative) advised the Committee that NADO (Nepean Area Disabilities Organisation) located at No. 10 Macquarie Avenue, Penrith has contacted her requesting a designated drop off/ pick up parking area fronting their business for patrons. NADO currently has on-site parking. Councillor Karen McKeown advised that NADO previously wrote to Council regarding this matter.

RECOMMENDED

          That:

1.   Council’s Traffic Section review parking on Macquarie Avenue, Penrith particularly near No. 10 Macquarie Avenue and investigate options for designated parking or a ‘Drop Off/ Pick Up’ point.

 

2.   Councillor Karen McKeown and NADO be advised of the outcome.

 

GB 7           Jane Street and Belmore Street, Penrith - Update on Penrith          Station Interchange Upgrade

Steve Grady of Busways advised the Committee that the Penrith Railway Station Concourse opened in November 2017. 

Steve Grady also advised that construction works for the new bus interchange at Penrith Railway Station is going well and the new entrance to the bus interchange off Belmore Street, Penrith will open on 8 December 2017.

RECOMMENDED

          That the Committee note the information.

 

GB 8           Ironman 70.3 Event - Feedback on Bus Operations      

Steve Grady of Busways advised the Committee that bus operations during the Ironman 70.3 event on Sunday, 26 November 2017 at the Sydney International Regatta Centre went well.

Steve Grady also thanked Council for our efforts throughout the year.

RECOMMENDED

          That the Committee note the information. 

 

Wayne Mitchell (Chair) – Executive Manager Environment and City Development on behalf of Council, and Adam Wilkinson – Engineering Services Manager on behalf of Traffic Engineering staff, both thanked the Committee membership for their involvement and support throughout the year and wished everyone a Merry Christmas.

 

There being no further business the Chairperson declared the meeting closed the time being 10:35am.
 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 4 December, 2017 be adopted.

 

  



DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

 

Outcome 1 - We can work close to home

 

1        Real Festival 2017                                                                                                             1

 

Outcome 4 - We have safe, vibrant places

 

2        Cemeteries Strategy and Business Review                                                                    11

 

Outcome 6 - We are healthy and share strong community spirit

 

3        Youth Week 2018                                                                                                             20

 

Outcome 7 - We have confidence in our Council

 

4        2018-19 Operational Plan - Budget Preparation and Settings                                        28

 

5        Decision Making Arrangements for the Christmas / New Year Council Recess             37

 

6        2018 Australian Local Government Women's Association NSW Annual State Conference                                                                                                                                             42

 

7        Borrowing Program 2017/18                                                                                            44

 

8        Summary of Investments & Banking for the period 1 November to 30 November 2017 46

 

 

 


 

 

 

 

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Outcome 1 - We can work close to home

 

Item                                                                                                                                                Page

 

1        Real Festival 2017                                                                                                              1

 

 

 



Ordinary Meeting                                                                                          18 December 2017

 

 

 

1

Real Festival 2017   

 

Compiled by:               Stacey Rossetto, Team Leader - Regional and City Outcomes

Authorised by:            Barbara Magee, Manager - Corporate Communications, Marketing and Events Manager  

 

Outcome

We can work close to home

Strategy

Attract investment to grow the economy and increase the range of businesses operating in the region

Service Activity

Promote Penrith as a place to visit and invest in through marketing and events

      

 

Executive Summary

Following the success of the inaugural event in 2016, Real Festival returned to the Nepean River on November 3, 4 and 5 with an expanded program of free river, environment, arts and lifestyle activities and experiences for people of all ages to enjoy. The purpose of Real Festival is to meet Council’s objectives to activate the Nepean River precinct and to create a flagship event with the potential to become a major regional arts festival.

Despite the rainy weather across the weekend, more than 22,000 people attended this year’s event, showing a 10% increase in attendance compared with 2016. The majority of attendees came from the Penrith community, more than 20% came from outside the city and 1.2% from interstate/overseas.

Across the Festival weekend a total of $2.5 million (Based on DNSW Economic Evaluation Model) was injected into the Penrith economy. The success of the Real Festival creates the opportunity to continue to grow this impact in future years.

It is recommended that the information in the report on the Real Festival be received.

Background

A flagship event for Penrith was identified as a key deliverable in 2016 to assist with growing the local visitor economy and activating the Nepean River precinct with more regular activities.

 

Since 2011, Music by the River, Sunday Siestas and Cinema in the Park have been successfully delivered at the River. The Real Festival took this activation to a new level while boosting the visitor economy and creating a unique experience for both the local community and visitors to the region.

 

Following the success of the inaugural Festival Council committed recurrent funding for the event for three more years.

 

The Real Festival

 

On Friday 3, Saturday 4 and Sunday 5 November 2017, the Real Festival took place at Tench Reserve, the culmination of many months of planning that included support from in excess of 80 staff from across the organisation.

 

The festival explored four key themes: river, environment, art and lifestyle. These themes form the acronym for the event name and inspire the program of activities, entertainment and experiences over the three days.

 

Due to the popularity of the evening activities in 2016, the Festival was held on both Friday and Saturday nights this year and there were even more opportunities to create, explore, learn, indulge and most of all have fun and embrace adventure in a beautiful natural setting.

The Festival ran from 5-10pm on Friday 3 November and 2-10pm on Saturday 4 November at Tench Reserve. The program included spectacular stage performances, world-class entertainment, interactive experiences, hands-on learning, engaging talks and demonstrations, on-water activities, captivating artworks along the riverbank, and all for free.

World renowned performing arts company Strange Fruit performed their acclaimed stage show The Spheres on both Friday and Saturday night as the headline act for this year's event. This was Strange Fruit's first public performance of The Spheres in Sydney and the audience were captivated by the fusion of theatre, dance and circus on trademark sway pole apparatus.

 

Visitors were dazzled by the outdoor art gallery with the natural hues of the riverbank making way for bright, bold and glittering colours. Highlights included the towering kinetic structure Nebulous, the mesmerising and interactive Sonic Light Bubble and thought-provoking Unity plus exciting pieces from a host of emerging and established artists.

The food trucks and artisan markets were also back this year, with a new addition of a pop-up bar which was a popular way for people to relax, socialise and enjoy the vibrant atmosphere of the Festival and the Nepean River at night.

Kids were entertained by educational performances and activities including The Lorax, Bush Animal Talks, Junior RealChef, The Vegetable Plot, Origami Garden, Super Box World, bubble soccer, a silent disco and science shows.

 

Council services were showcased including a pop-up library, mobile playvan, food safety through the Junior RealChef program, a dog photo booth and environmental, sustainability and lifestyle tips through ABC Gardening Australia’s Costa Georgiadis and War on Waste’s Craig Reucassel.

A series of free pre-booked workshops ran on Sunday morning, 5 November, as part of the Real Festival program for anyone interested in learning something new, developing their skills or pursuing their passion. A large range of workshops were on offer led by industry professionals including fitness classes, art and photography, drumming and gardening workshops. Prior to the day most workshops were fully booked and even despite heavy rain on Sunday a small, but extremely dedicated number of attendees enjoyed intimate and personalised workshops.

The Festival was marketed to targeted audiences both locally and regionally across many channels including print, online, social media and out of home. The main focus of the campaign was towards online and social media coverage and engagement, and the campaign delivered some impressive results:

·    There were 182 posts over the six week campaign on the Penrith City Council and Visit Penrith Facebook, Instagram and Twitter accounts.

·    Engagement on social posts was high with 4,155 likes, 884 comments and 543 shares.

·    A series of short videos produced by Council were viewed 24,498 times across Facebook and Instagram.

·    The Facebook event page reached more than 40,000 people.

·    The Real Festival Snapchat filter was used 616 times with a collective reach of more than 27,000 people.

·    The Real Festival website had 19,552 visitors; with the average duration of each visit 2 minutes and 35 seconds; and there were 62,753 page views across the campaign.

More traditional media coverage included:

 

·    Two major features in metro newspapers: Daily Telegraph BW magazine and Australian Financial Review.

·    Two major features in lifestyle websites; Timeout Sydney and Weekend Notes.

·    One major radio interview with ABC Radio Weekend Mornings with Simon Marnie.

·    18 major features in local newspapers.

·    Five blog articles written for the Real Festival website were shared 2,169 times.

·    The two-week campaign with Timeout Sydney reached more than 100,000 people through online, social media and e-newsletter activities.

·    The four-week campaign with EllasList Sydney reached more than 100,000 people through online, social media and e-newsletter activities.

At the event 731 surveys were collected from attendees revealing some interesting statistics:

 

·      77.2% of attendees were from the Penrith region and 21.5% were from elsewhere in NSW and 1.3% were from outside NSW or Australia.

·      Nearly 16% attended both Friday and Saturday.

·      Most people found out about the REAL festival from Facebook (32%), followed by Word of Mouth (27%), then from the What’s on Penrith Newsletter (4%).

·      People overwhelmingly (82%) selected 8, 9 or 10 out of 10 for how satisfied with the Festival they were.

The event was enhanced with the contributions from sponsors including Busways, Penrith City Gazette, Atmosphere Health and Fitness Club, The Western Weekender, Club Paceway, Nepean Belle Paddlewheeler and Nutrition Station; totalling $70,280 in-kind and cash sponsorship.

 

By any standards the second annual Real Festival was an outstanding success. Approximately 22,000 people attended the event over the three days and more than 731 people completed our face-to-face survey and 212 completed the post-event survey - 75% rated 9 or 10 in terms of their likelihood to recommend Real Festival. The survey was conducted by a company recommended by Destination NSW and the data will be used to apply for funding for 2018.

 

Conclusion

 

Following the outstanding success of the second annual Real Festival there is great evidence that this event has the capacity to become an iconic event for Penrith and the region. The event struck a chord with residents and visitors providing them the opportunity to explore the Nepean River in a unique fashion. A formal debrief is underway to determine future activities and other aspects of the Real Festival. Feedback from local services and other festival suppliers has been extremely complimentary. Local police were particularly happy recording zero incidences, an exceptional result for this type of event, and also commended the team on delivering an extremely professional and well-run event.

 

Planning information for the 2018 Real Festival (including budget and operational) will be presented to Councillors in early 2018.

 

RECOMMENDATION

That:

1.    The information contained in the report on Real Festival 2017 be received.

2.    The sponsors be thanked for their contributions to the 2017 Real Festival.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

Outcome 2 - We plan for our future growth

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

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Outcome 3 - We can get around the City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

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Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                                Page

 

2        Cemeteries Strategy and Business Review                                                                    11

 

 

 



Ordinary Meeting                                                                                          18 December 2017

 

 

 

2

Cemeteries Strategy and Business Review   

 

Compiled by:               Andrew Robinson, Facilities Manager

Lynda Lowe, Cemeteries Supervisor

Authorised by:            Brian Steffen, Executive Manager - City Assets  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Manage Council's cemeteries

      

 

Executive Summary

Since presenting the Cemeteries Strategy and Business Service Review to Council, at its Briefing Meeting on 4 September 2017, Locale Consulting have incorporated the feedback received into a final report, business model, asset maintenance and renewal plans and facility masterplans (the relevant documents have been attached to this report). Council’s existing Cemeteries Policy (adopted 2010) has also been contemporised to reflect and align with the recommendations and directions of the Cemeteries Strategy and Business Review, as well as the NSW Cemeteries and Crematoria Act 2013.

This report highlights key recommendations included in the strategy regarding;

 

-        Supply and demand -  including a recommendation to investigate triple depth burials.

 

-        Financial outcomes - Council does not make a profit from its Cemetery Service with a Reserve established to fund perpetual maintenance liabilities. All fees will need to be continually reviewed to ensure that revenues continue to cover capital and operating costs and generate a suitable reserve to cover perpetual maintenance liabilities by the time the theoretical cemetery capacity is reached in 2046.

 

-        Management and Operations – the review has concluded that given the current situation, whereby the operations of the cemeteries are being undertaken at an operational surplus, there would appear to be little reason why the existing framework should not be retained.

 

In terms of the Cemeteries Policy this report provides a summary of the key proposed amendments which relate to future provision of burial plots, burial sites, interment rights, and fees structure and pricing.

The report recommends that; the information in the report be received; Council adopt the recommendations in the Cemeteries Strategy and Business Review, and associated masterplans; and Council adopt the amended Cemeteries Policy.

Background

Council is trustee and manager of four Crown Reserve cemeteries, Penrith, St Marys, Emu Plains and Castlereagh Anglican, and trustee of St Stephen’s Anglican Churchyard cemetery. Both Castlereagh and St Stephens are of heritage interest.

Locale Consulting were engaged to complete a Cemeteries Strategy and Business Service Review for Council managed and operated cemeteries, the findings of which were presented to Council at its Briefing Meeting on 4 September 2017.

The findings have informed the development of future proposed policies and strategies for Penrith cemeteries. These policies and strategies have been designed to enable Council to:

 

-        Maximise the capacity (and therefore the life span) of the cemeteries for burial;

-        Ensure localised opportunities for memorialisation long into the future;

-        Minimise ongoing asset replacement and maintenance costs over the long term; and

-        Ensure long term financial sustainability through establishing a reserve fund which is able to accommodate perpetual maintenance need, and the ongoing operational needs of the cemeteries.

 

As a result of research, consultation, and reviews of current cemetery condition and operations, Locale Consulting have offered the following key findings and recommendations.

 

Current Situation

 

Strategy Findings and Recommendations

 

a)      Supply and Demand

 

Penrith cemeteries are serving a predominantly localised catchment with out of area burials reducing from 16% in 2014-2015 to 10% in the current financial year. Around 12,000 burials (with up to around 10,000 at Penrith) can be expected at Council’s cemeteries before reaching a nominal level of burial capacity. Estimates are that capacity within Penrith’s cemeteries may be fully utilised within around 30 years if all plots were to be sold at need. However, this timeframe could change under the existing policy that allows pre-purchase (reservation). Increasing pre-purchased site sales, reduces the capacity to accommodate at need burials. This arrangement could reduce at need capacity by up to 20 years. A change of policy reverting to no ‘pre-purchase’ will allow better management of overall capacity. Additionally, memorialisation opportunities could be much more easily accommodated over the longer term as an alternative to burials.

 

At this stage, in terms of localised provision, it is therefore recommended to continue offering services as existing at Council’s cemeteries, including an approach which maximises the number of burial plots over time and, ensures that memorialisation can be catered for well into the future. In terms of maximising the number of burial plots, one option that is recommended is to investigate the potential for triple depth burial in advance of the next grave digging contract.

 

At the same time, policies and procedures, as well as a pricing structure, needs to be established to ensure that the integrity of burial plot and memorialisation purchases is protected in order to prevent practices such as purchase and ‘on sell’ of plots.

 

b)      Finance

Council does not make a profit from its Cemetery Service with a Reserve established to fund perpetual maintenance liabilities. A rule of thumb is that $1m is required per hectare of cemetery, or $13.5m across Penrith’s facilities at the time that burial capacity is reached.

The use of a Cemetery Reserve Fund that is separated from general reserves is supported by State Government, which has highlighted the need for cemetery operators to account for perpetual care when cemeteries reach capacity and income streams end or diminish. The amount in the Reserve should be subject to long term perpetual needs calculations. Detailed perpetual maintenance calculations will be required pending a review of cemetery interment pricing by IPART (in accordance with the Part 4 of the Cemeteries and Crematoria Act 2013) with fees and charges having to reflect efficient cost recovery.

In terms of the Cemetery Reserve, revenue will need to be maximised and expenses contained to significantly increase the Reserve in coming years to cater for perpetual maintenance liabilities over the longer-term. The opening balance of the Cemetery reserve in the current financial year is $987,641.

Financial results for Council’s Cemetery Services have, in recent times, shown a positive operating result. Over the last five years total revenue has grown by around 50%. The growth has been driven by burial permit price increases, which have been available for pre-purchase since 2013. Out of area charges have also increased twice during this period. Memorialisation placements have also been increasing over time, particularly with the introduction of columbarium walls.

Revenue and expenses for the service has moved from requiring cross-subsidisation to providing a return to the Cemetery Reserve (net operating results -$79,481 in 2011/2012 to $137,214 in 2015/16).

Based on the increasing fees, it can be assumed that provided burial rates remain, then revenues will increase accordingly. Currently, pricing is considered to be reasonable. It is at the upper end of the ‘local government range’ and, when including the ‘out of area’ surcharge for burial, at parity with the lower ends of the private/Crown operations. There are opportunities to introduce new fees e.g. a fee for transfer of burial right (i.e. on-selling existing reservation), and a ‘concierge’ fee for staff assisting at a funeral where the funeral director does not have enough staff in attendance.

All fees will need to be continually reviewed to ensure that revenues continue to cover capital and operating costs and generate a suitable reserve to cover perpetual maintenance liabilities. In reviewing these fees, it is recommended that, as a minimum, all fees increase by 1% above CPI annually.

The financial business model that has been developed indicates that, with the implementation of the strategy recommendations, the suggested perpetual maintenance sum of $13.5m should be possible based on theoretical cemetery capacity being reached in 2046.

c)      Management and Operations

As part of the service review, three possible future management models were examined:

 

-        Maintaining the existing in-house structure

-        Out-sourcing to a private enterprise

-        Incorporation of Council’s cemeteries into a cemetery trust model

 

The review has concluded that given the current situation, whereby the operations of the cemeteries are being undertaken at an operational surplus, there would appear to be little reason why the existing framework should not be retained.  In maintaining in-house operations, there remains the opportunity to continue to develop cemetery services into a more financially sustainable operation building on positive recent results. For example, there is opportunity for further strategic planning and implementation of cemetery services to strengthen or establish new or improved income streams e.g. through increased memorialisation and sustainable pricing.

 

There is also the need to make permanent the employment of an administrative staff member to assist the Cemeteries Supervisor (who until recently was the only employee on call 24/7, attending services and the like). This appointment will enable core and statutory functions to be maintained, while creating the capacity to implement service and business improvements leading to better financial sustainability.  The business model that has been developed includes funding for the appointment of a permanent Cemeteries Administration Officer position.

 

Cemeteries Policy

In seeking to action the recommendations of the Cemeteries Strategy and Business Review, it is proposed to implement a revised and contemporised Cemeteries Policy. Council initially adopted a Cemeteries Policy in 2010 and an amended draft policy, reflecting the recommendations and findings in the strategy, as well as being aligned to NSW Cemeteries and Crematoria Act 2013, has been attached to this report.

 

The following provides a summary of the key proposed amendments to the Policy adopted in 2010:

 

a)      Management of Cemeteries

-        Provide future burial sites/plots in Penrith Cemetery; all future burial sites/plots will be lawn only sections and classed as non-denominational.

 

b)      Burial Sites

-        All remaining available burial sites at Penrith General Cemetery are allocated as “at need” only and next available.

 

-        The provision of pre-purchase of a burial plot at Penrith General Cemetery is only available to families of a deceased at time of burial. The family of a deceased can purchase (reserve) an adjoining plot, only if available.

 

-        Council reserves the right to rescind an allocation if a site is unpaid 6 months from the date of reservation.  If the site is next to a family grave, family to be contacted regarding whether or not they still want the site.  Current burial site price applies if the burial site is used before payment is made.

 

c)      Interment Right

-        New interment rights are limited to a maximum of two interment rights per person.

          Proof of identity may be requested.

 

d)      Fees Structure and Pricing

-        Pricing for core services, including plot and memorial reservations, interment and out of area charges be designed to match long term capital, operational and perpetual maintenance and renewal financial needs.

 

-        An interment right transfer fee will apply upon application for each individual interment        right transfer.

 

-        Memorialisation fees will be set at a level consistent with cost of service, associated infrastructure and perpetual maintenance costs.

 

-        A ‘concierge’ fee will apply for staff assisting funeral directors with burials and ashes placements and will be at a cost recovery rate.

 

-        An out of area surcharge/non-resident fee will apply to the purchase/reservation of new burial sites if the person/s reside outside the Penrith Local Government Area boundaries.

 

-        Council reserves the right to rescind an allocation if a site is unpaid 6 months from the date of reservation.  If the site is next to a family grave, family to be contacted regarding whether or not they still want the site.  Current burial site price applies if the burial site is used before payment is made.

 

Financial Services Manager Comment

The Financial modelling completed for the Cemeteries Strategy and Business Review includes projections based on actual income and expense details for Councils Cemetery Service. The modelling includes revisions to fees and charges, containment of expenses, and the appointment of an additional administrative staff member.  Should the recommendations of the strategy be implemented, the Cemeteries Strategy and Business Review projects the service will be self-funding in perpetuity.

 

Conclusion

The Cemeteries Strategy and Business Review provides a basis upon which future decisions regarding the provision, operation and management of Council’s cemetery service will be made. The service currently manages around 200 burials each year, as well as memorialisations and reservations and does so with an excellent reputation in the funeral industry and at a net operating surplus returned to the Cemetery Reserve. Implementation of the recommendations and action plans will ensure that service standards are maintained and improved, cemeteries are developed in a strategic manner, and financial requirements are met into the future.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Cemeteries Strategy and Business Review be received

2.    Council endorse the recommendations in the Cemeteries Strategy and Business Review, and associated masterplans.

3.    Council endorse the amended Cemeteries Policy.

 

 

ATTACHMENTS/APPENDICES

1.

Cemeteries Strategy and Business Review

81 Pages

Attachments Included

2.

Penrith Cemetery Masterplan

7 Pages

Attachments Included

3.

St Marys Cemetery Masterplan

5 Pages

Attachments Included

4.

Emu Plains Masterplan

6 Pages

Attachments Included

5.

Cemetery Policy

16 Pages

Attachments Included

6.

Asset Management Plan

21 Pages

Attachments Included

   


 

 

Outcome 5 - We care about our environment

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 6 - We are healthy and share strong community spirit

 

Item                                                                                                                                                Page

 

3        Youth Week 2018                                                                                                             20

 

 



Ordinary Meeting                                                                                          18 December 2017

 

 

 

3

Youth Week 2018   

 

Compiled by:               Katerina Tahija, Youth Development Officer

Authorised by:            Erich Weller, Community and Cultural Development Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Help build resilient, inclusive communities

Service Activity

Work with partners to deliver events that strengthen our community

      

 

Executive Summary

National Youth Week 2018 will be celebrated between Friday 13 to Sunday 22 April. Youth Week is an opportunity to celebrate the contributions of young people in the community. Youth Week is funded jointly by the NSW Government and local councils. The budget available for Youth Week 2018 in Penrith City is $7,126.

 

The 2018 Youth Week funding opportunity is promoted widely across Penrith City, with organisations and community groups invited to apply.

 

The theme for 2018 will be announced early next year. Organisations applying for funds to hold a Youth Week activity are asked to incorporate the theme into their funding application and this will be negotiated later with successful applicants.

 

Youth Week aims to provide opportunities for participation from a diverse range of young people, and organisations are required to outline how they will promote their proposed activity.

 

This report provides information on three applications received for the 2018 Youth Week funding round.  Three applications are recommended for partial funding.

 

The report recommends that Council receive the report and endorse the three recommended projects and funding amounts to the total value of $7,126 as outlined in Table 1 of this report.

Background

National Youth Week is an opportunity to celebrate young people in the local community. Youth Week activities and events are jointly funded by the NSW Government and local councils.  Activities funded are provided in the community with the opportunity to focus on the positive contributions that young people make and can make to society. In 2017 Youth Week will be held between 13-22 April.

 

Program initiatives can be broad whilst still maintaining the theme and objectives as outlined by the NSW Government.  Activities generally encourage a large cross section of young people and the community to be involved.

 

Youth Week targets young people aged 12 to 24 years of age and is designed to offer a range of activities that focus on the issues and concerns of young people in the local area. The theme for 2018 will be announced early next year.

 

This year, Council will receive $3,563 (excluding GST) from the NSW Government for Youth Week.  As a requirement of receiving these funds, Council matches the amount on a dollar for dollar basis.   The total budget for 2018 Youth Week activities is $7,126.

 

Council’s Youth Development Officer provides advice, support and assistance to each applicant to develop their submission as well as negotiates final recommended funding amounts.

 

Youth Week Grants Program

Council allocates funds each year, through the Youth Week Grants Program, to community-based groups (including youth and community groups, churches, social/interest groups, training and employment agencies) to assist with organising activities, events and programs in conjunction with young people across the LGA.

 

The Youth Week aims will be achieved through young people’s active involvement in activities which:

 

·    Raise issues, ideas and concerns of young people

·    Develop strategies to address the issues important to young people

·    Increase the community’s awareness of young people and the issues which are important to them

·    Promote young people’s contribution to the community

·    Demonstrate the involvement of young people in the planning of activities

·    Demonstrate access to activities from a broad range of young people.

 

For Youth Week 2018, organisations are required to demonstrate what strategies they will employ to address any transport and access issues, and how the proposed activity will be advertised and promoted to a diverse range of young people. The NSW Government guidelines encourage involvement of a broad and diverse range of young people including:

 

·    Young Aboriginal and Torres Strait Islander people

·    Young people with disability

·    Young people that are geographically isolated

·    Young people from non-English speaking backgrounds

·    Young people disadvantaged by their socio-economic background

·    Young people who have left school early or are at risk of leaving school early

·    Young women

·    Young offenders

·    Young gay, lesbian, bisexual and transgendered people.

 

Organisations are also asked to demonstrate how young people will be involved in planning and implementing the activities.

 

Successful applicants are required to acknowledge Penrith City Council and the NSW Government as funding contributors on any promotional material.

 

Successful applicants are required to submit an evaluation report to Council following their event or activity.

 

The opportunity to apply for Youth Week funds in 2018 was widely advertised, including through Penrith Youth Interagency, social media and extensive email networks.

 

 

Funding Applications for 2018

Council has received funding applications from three organisations, with the requested amount totalling $7,126 excluding GST. The three applications have been recommended for funding. Table 1 below lists the recommended applications and funding amounts.

 

Council’s Youth Development Officer will negotiate final dates and times of the events and activities once this report and its recommendations are endorsed. Council’s Youth Development Officer will also provide assistance with planning, organising, promoting and supporting each event once final funding amounts are endorsed.

 

Table 1 - Youth Week 2018 Recommended Activities and Funding Amounts

 

Applicant

Organisation

 

Activity

Description

Funding

Requested

Funding Recommended

1.   Community Junction

 

Youth Week @ the Mondo

$3,721

$3,721

2.   Community Junction

 

Skate Clair

$1,875

$1,875

3.   Nepean Community and Neighbourhood Services

 

Colour Run

$1,530

$1,530

 

 

Total Requested

$7,126

Excluding GST

Total Recommended

$7,126

Excluding GST

 

 

Applications Recommended for Funding

 

1.   Youth Week @ the Mondo - Community Junction

 

This event will be held at the Mondo on Penrith’s CBD. It will be open to young people aged 12 -24 years old.

 

This youth week event will provide an opportunity for young people to perform in a talent quest, with the winner to be voted on by young people. The event will also offer free amusement rides, interactive information stalls, local service engagement and food.

 

Services that will be supporting this event include:

 

·... Break Thru

·... Fusion Youth Services

·... Nepean Community & Neighbourhood Services

·... Headspace

·... Family Planning

·... Barnardos

·    Platform Youth Services

·    Additional Penrith Youth Interagency services

 

Proposed date, time and location of the activity- Thursday 19 April 2018 between 5pm-8.30pm at the Mondo.

 

Funding amount requested: $3,721

Recommendation: $3,721

 

2.   Skate Clair - Community Junction

 

This activity will aim to provide a range of engaging activities to connect with young people living in the eastern areas of Penrith City. Young people will have the opportunity to participate in a skateboard, scooter, bike and street skating competition, where young people are the judges. The Skate Comp will include live music performances by local young people, free stalls held by Youth Service providers, and interactive activities. The planning, organising and implementation of the activity will be youth led, with young people taking the lead in key roles.

 

Services that will be supporting this event include:

 

·    Break Thru

·    Headspace (Penrith)

·    Platform Youth Services

·    Hogs Breath St Mary’s

·... Family Planning

·... Barnardos

·    Additional Penrith Youth Interagency services

 

Proposed date, time and location of the activity – Wednesday 18 April at St Clair Skate Park– time to be confirmed after consultations with young people

Funding amount requested: $1,875

Recommendation: $ 1,875

 

1.   Colour Run - Nepean Community and Neighbourhood Services

 

The Cranebrook Colour Run will be held for young people aged 12-24. It will consist of multiple colour stations as well as obstacle activities. The colours represent the inclusiveness of different cultures, beliefs and sexual identity.  The activity will also include cultural performances by young people, as well as general music and dancing. Free food will also be provided.

 

Services that will be supporting this event include:

 

·    Break Thru

·    Platform

·    The Open Door Church

 

Proposed date, time and location of the activity – Thursday 19 April 11am-3pm, Sherringham Oval Cranebrook.

Funding amount requested: $1,530

Recommendation: $1,530

 

 

 

 

 

 

Youth Week Program – Promotion and Consultation

One of the key strategies to a successful Youth Week program is promotion and advertising.  A detailed program of events for 2018 will be developed and promoted once all arrangements for events and activities are finalised.  Promotional material will be distributed throughout youth, neighbourhood and community centres, local high schools, shopping centres, local media and social media. 

 

The program will also be posted on Council’s website and social media, and on the NSW Youth Week website.  The Youth Week program will incorporate a range of activities including those outlined above as well as activities organised by other services and youth organisations not requiring funds from this funding round.

 

Council will also hold a Youth Week presentation for the successful applicants.

 

Consultations will be held with young people at each of the events. This survey will be developed with young people utilising the Youth Week theme.  The survey may also incorporate specific issues as identified by other services within Council.

 

Summary

National Youth Week 2018 is an opportunity to celebrate the contributions of a diverse range of young people in our community. The theme for 2018 Youth Week will be announced early next year. Council received $3,563 from the NSW Government to fund activities and Council is required to match this contribution.  The funding round is promoted to a broad range of services, organisations and groups. A total of $7,126 is available for distribution to eligible community organisations.

 

The report recommends funding the three applications received for the amounts requested.  Council’s Youth Development Officer will develop a calendar of events and other material to assist in promoting Youth Week events.

 

Council’s Youth Development Officer will provide assistance with planning, organising, promoting and supporting each event once the recommended funding amounts are endorsed. 

 

Successful applicants are required to acknowledge Penrith City Council and the NSW Government as funding contributors and submit a final evaluation report on their event to Council in May 2018.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Youth Week 2018 be received.

2.    Council endorse the three recommended projects and funding amounts to the total value of $7,126 as outlined in Table 1 of this report.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                                Page

 

4        2018-19 Operational Plan - Budget Preparation and Settings                                        28

 

5        Decision Making Arrangements for the Christmas / New Year Council Recess             37

 

6        2018 Australian Local Government Women's Association NSW Annual State Conference                                                                                                                                             42

 

7        Borrowing Program 2017/18                                                                                            44

 

8        Summary of Investments & Banking for the period 1 November to 30 November 2017 46

 

 

 



Ordinary Meeting                                                                                          18 December 2017

 

 

 

4

2018-19 Operational Plan - Budget Preparation and Settings   

 

Compiled by:               Neil Farquharson, Financial Services Manager

Geraldine Brown, Budget Accountant

Graham Pares, Strategic Projects Coordinator

Authorised by:            Andrew Moore, Chief Financial Officer   

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Support financial sustainability through financial planning and budget management

      

 

Executive Summary

This report provides a framework for the formal commencement of the development of the 2018-19 Operational Plan including the 2018-19 Annual Budget along with the Council’s Revenue Policy, which includes the proposed rates (including the rating structure), fees and charges for the financial year.

 

This Operational Plan will represent the second instalment of Council’s new 4 Year Delivery Program (2017-21) and will contain specific actions for 2018-19 that will continue effective service delivery and progress actions for identified priorities.

 

The process for developing the 2018-19 Budget is outlined in this report with further details of the broad assumptions being used to formulate a Base Budget for 2018-19 contained within the Annual Budget Guidelines attached. This report recommends that Councillors endorse the preparation of a Base Budget in line with these assumptions, which will be presented to the first 2018-19 Operational Plan Councillor Briefing scheduled for 5 March 2018.

 

Background

Integrated Planning & Reporting requirements

In accordance with Integrated Planning and Reporting (IP&R) legislation under Section 404 of the Local Government Act 1993 and Clause 201 of the Local Government (General) Regulation, Council is currently preparing its 2018-19 Operational Plan.

 

The Council must have a one year Operational Plan adopted before the commencement of each financial year which details the activities to be engaged in as part of the 4 year Delivery Program for that year. The Council’s Operational Plan includes the Council’s detailed annual Budget and a Statement of Revenue Policy.  The one year Operational Plan activities work towards achieving the four year Delivery Program, and in turn work towards achieving the objectives of the Council’s Community Strategic Plan.  The activities of the Operational Plan are enabled by the Council’s Resourcing Strategy.  The diagram below summarises this IP&R process.

 

 

 

 

Financial Strategy

Council’s long term financial plan over the years has been developed giving consideration to past and future efficiency opportunities, maintaining Council’s commitment to invest in our infrastructure assets, and providing services to our community in a financially prudent and sustainable way. Penrith City Council has long been faced with the challenge of establishing and maintaining long term financial sustainability as we grow into our Regional City role, cater for the increased populations within both the LGA, and the regional catchment that we service and deal with the increasing demands and expectations of our community. 

 

Decisions made by Council almost 20 years ago to redirect significant investment to focus on asset maintenance and a policy to reduce our debt burden have laid the platform for sustainability. These decisions have been supported by a strong focus on;

 

·    Budget control

·    The introduction of long term modelling (well before it was a requirement under the IP&R legislation)

·    Recent reviews of services and service levels

·    Implementation of asset renewal programs across all asset classes

·    A continuing focus on productivity improvement.

 

Together these strategies have enabled us to deliver a balanced budget during challenging financial times, improve the condition of our road network, and continue to meet the expectations of our community.

 

Council’s actions to initiate a comprehensive Capacity Review, commencing with the Financial Capacity Review in early 2014, ensured that we were well placed to respond to the NSW Government’s FFTF reforms. The Financial Capacity Review represented the next stage of developing our financial strategy and included the recently approved Special Rate Variation.  The SRV approved by IPART was for 9.09% in 2016-17 (including the renewal of AREAS), in conjunction with an increase in the minimum rate in 2016-17 of 16%, followed by 5.0% in 2017-18, 5.2% in 2018-19 and 5.4% in 2019-20. These actions have ensured Council is now positioned to take advantage of the opportunities that our growth and Regional City status will present and included initiatives to ensure appropriate capacity through the following initiatives:

 

·    Refocusing our Debt Strategy to remove recurrent general infrastructure borrowings.

·    Addressing the challenges of s94 contribution changes that will require General Revenue to repay loans for works forward funded for the Cultural Facilities Plan.

·    Implementing an enhanced Property Development Strategy to grow an alternate income stream.

·    Establishing the Public Open Space Reinvestment Project (formerly Surplus Lands).

·    Undertaking an independently developed and audited Services Review to examine current and alternate service delivery models to drive efficient delivery of our current services into the future without compromising quality.

·    Reviewing our current Customer Service model and reshaping it enabling us to respond more effectively, and realigning the current channels in which we connect with customers to ensure that we provide an efficient and quality experience for our customers.

·    Major restructuring and investment in our ICT infrastructure and strategy to enable us to drive productivity in service delivery.

·    Continuing productivity reviews to support our commitment to match the SRV with a further $10m of ongoing productivity savings over the next 4 years, on top of the $4.9m of savings and $1.3m of enhanced capacity included in the 2016-17 Budget.

The financial strategies developed over the past few years rely not just on the 2016-17 SRV, but also on reform within the organisation’s processes, systems, procedures, culture, and structure.  Reform in these areas has already commenced and will continue over the next 2-3 years with focus being placed on leveraging our Property Portfolio and reforming our ICT approach.  The Council has set targets to match the funds from the 2016-17 SRV with savings from better ways of doing things, harnessing technology improvements, implementing new systems, and reviewing service delivery.  These savings will provide the capacity to continue to service our growing City ensuring the SRV funds are directed towards City shaping and “future-proofing” priorities. The continued implementation of our financial strategy, including the proposed Special Rate Variation, will be critical in ensuring we remain “Fit” and can deliver on our community’s expectations.

The focus on change and reform has continued for Local Government and the development of the 2018-19 Budget will need to consider and accommodate any possible impacts.  These will include:

 

Review of Local Government Rating System

Following Destination 2036, the NSW Government appointed a four-person taskforce to review the Local Government Act 1993 and the City of Sydney Act 1988. The taskforce looked at ways to modernise the legislation, to ensure that it would meet the future needs of councils and communities. The Taskforce completed its work in late 2013 and its final report and recommendations were exhibited for public comment in early 2014.

 

The NSW Government delivered its response to the recommendations of the Independent Panel and Acts Taskforce in September 2014, with the launch of the Fit for the Future package. One of the recommendations of the Panel was to review the Local Government rating system. In December 2015 the NSW Government directed the Independent Pricing and Regulatory Tribunal (IPART) to review the rating legislation component of the NSW Local Government Act 1993. In April 2016 IPART released an Issues Paper in relation to the review and called for submissions from council’s and other stakeholders. Penrith City Council submitted a response to the Issues Paper in May 2016.

 

On 22 August 2016 IPART released their draft report to the NSW Government outlining their recommendations for changing the Rating legislation. The report addressed some of the main concerns raised by Council, particularly in relation to recommending the removal of some rate exemptions and removing council subsidised pensioner concessions. Penrith City Council made a submission on the 14 October 2016 after presenting to the Council at the Policy Review Committee meeting on 10 May 2016.

 

IPART have indicated that rates per household would not increase, on average, in real terms as a result of their recommendations. Proposed changes appear to have addressed the major concerns of most councils, particularly around the ability to capture income growth from new strata developments (particularly relevant for our local government area), the removal of the requirement for councils to subsidise pensioner rebates (as is the case in all other States), and the expanding of the Rates base by removing some exemptions from rates.

 

A final report to the Minister for Local Government was delivered by IPART in December 2016, however no further timeframe has been provided as to when, if any, of the recommended changes will be implemented.

 

Fire & Emergency Service Levy (FESL)

Local governments across NSW were to be involved in the Fire & Emergency Services Levy  (FESL) to fund the community’s fire and emergency services from 1 July 2017 to bring NSW in line with all other mainland States. Local councils were to collect the levy across all ratepayers in their area via the Rates Notices and then forward the funds on to the State Government.

 

The FESL was deferred in May 2017, before its planned introduction in July 2017. The deferment was announced by the NSW Premier, and was done due to final modelling by the State Government showing that business owners would suffer higher increases than expected, so the Levy was deferred indefinitely.

 

In July 2017, the NSW Government announced a NSW Legislative Council inquiry into the FESL and called for submissions from stakeholders to be submitted by 26 November 2017. Penrith City Council made a submission after tabling our recommendations with the councils. As the submissions have only recently been received it is unlikely that the review will be finalised until late in 2017-18, as such it would appear to be unlikely that the FESL will be introduced in 2018-19.

Budget preparations and settings

Each year Council is required to prepare an Annual Budget which represents the annual instalment of its four-year Delivery Program as part of the annual Operational Plan process.  In preparing the Budget, Council must comply with relevant provisions of the Local Government Act, other legislation, Council’s financial management objectives and other adopted Council policies.

 

The Annual Budget Guidelines attached summarises in one document those issues involved in the preparation of Council’s annual Budget and associated Fees and Charges booklet. This document provides a general guide and is regularly updated as new policies are developed or current policies revised.

 

The annual Budget process is presently underway and in accordance with Council procedures the initial 2018-19 Budget is being prepared on the basis of continuing existing service levels. The first draft of the 2018-19 Budget is prepared by taking the current year’s budget, removing one-off items, making adjustments to wages and other major items such as rating income, and incorporating any other policy changes as required. Provision is made for works programs and project funding that reflects previous Council funding decisions and policy settings. Following on from this process the draft budget will be presented to Management for review and discussion.

 

Changes requested by Managers are reviewed to determine if the item is a required cost change or a service level change. Service level changes require a resourcing bid (Resource Allocation Request process described later in this report) and specific endorsement by the Council. Cost changes, such as Local Government Cost Index (LGCI) increases, the 2016-17 SRV, and award increases associated with delivering the same program, form part of the Base Budget.

 

In addition, any known variations from the current year will be incorporated into the Base Budget as soon as the information becomes available. Further details are provided on the most significant of these variations in the Annual Budget Guidelines attached(provided under separate cover). Any assessment regarding available funds at this time must be highly qualified, as many variables cannot be forecast with accuracy at this stage. Significant factors affecting available funds in 2018-19 include the level of Development related income, associated growth in rates income, Government levies and contributions, and the Financial Assistance Grant. Advice will be actively sought in regard to these and any other emerging issues, and if available, the information will be incorporated into the Draft 2018-19 Budget prior to the second Operational Plan briefing on 9 April 2018.

 

In order to prepare the next budget, it is proposed that the following process (similar to that utilised for the 2017-18 Operational Plan) be followed:

1.       Non-discretionary costs and charges will be estimated based on historical and predicted trends, and management and external advice.

2.       Labour costs will be estimated based on the estimated award increase and approved full-time equivalent (FTE) staff numbers. Continuation of the same extent of service provision will form the base to which the Council directives for increased or amended service will be added, in order to determine costs.

3.       Funding which has a particular purpose, such as grants or s94 contributions, will be directed towards that purpose.

4.       Established replacement and renewal programs will be continued in accordance with the relevant Council resolutions.

5.       All initiatives funded by the 2016-17 Special Rate Variation will be reported including detailed programs for each element as part of the budget development process.

6.       Rating will be estimated based on approved SRV and including a component for estimated growth. Other general revenues will be estimated based on historical and predicted trends and Management advice.

7.       Fees will be calculated in accordance with existing principles, which link each individual fee to a particular pricing mechanism.  Income will be estimated from the fee.

8.       A first Draft Budget is developed which then forms the starting point for the Council to determine its Budget.

9.       Further analysis and discussion of any unallocated revenue will take place to consider potential new requirements from Council’s strategy, project evaluation bids, major projects, organisation resourcing, debt management, Council reserves and available funds. 

 

As a result of following this process, a Draft 2018-19 Budget will be completed by March 2018 forming the basis for budgetary discussions at the first Operational Plan Councillor Briefing on 5 March 2018. A Briefing Paper will be presented that will identify available funds, major budgetary changes from the previous year, recurrent or multi-year projects included in the Draft Budget and highlight any outstanding issues requiring direction.  In addition, the Finance & Economic Working Opportunities Party will consider a review of Council’s Rating Structure in February 2018. Any recommendations will be tabled at the first Operational Plan briefing for further direction.

 

At this stage of the annual Budget process a number of assumptions have been made and will be incorporated in the preparation of the Draft 2018-19 Budget. Further details on these key assumptions can be found in the Annual Budget Guidelines attached.

 

Resource Allocation Request (RAR) Process for 2018-19

The Resource Allocation Request (RAR) process was established to enable Service and Executive Managers to identify potential additional projects or resource needs that would be necessary to secure effective service delivery.  These requests would need to be directly linked to an identified change in the work required to be undertaken by a service or supported by an identified improvement in service delivery to warrant consideration.

 

Each year a significant amount of General Revenue funding is applied to projects already committed by Council through established programs, policy decisions and funding to support grants and contributions. While much of this is in some sense tied funding, there is nevertheless a significant ongoing commitment by Council to projects and programs which are, in effect, discretionary. As such, it is of course open to the Council to reassess these priorities at any time.

 

The RAR process for 2018-19 will focus on the four year forecasted demand for the service and the established priorities of the 2017-21 Delivery Program. They should address opportunities to undertake priority work, or highlight where the delivery of service is at risk due to changing workload, highlight long-term grant funded projects where funding may be reduced due to policy change or an opportunity to deliver more on a focus Community outcome. 

 

The development of the SRV has incorporated an annual RAR budget of $450,000 for once off funding for projects and an ongoing staff resource allocation of $110,000.  Not all requests are able to be met within any given period, those that are not approved are tracked and will be considered in future budget reviews if sufficient financial capacity is created to assign further resources.

 

It is expected that Executive Managers will facilitate discussions with Managers based upon the performance results that are presently being delivered and the targets for improved delivery in the 2018-19 Operational Plan.  Resource bids will be prepared with the assistance of the Business Performance team and then reviewed by the Productivity Panel prior to being presented to CLT. The Productivity Panel will include the Managers of ICT Operation, Workforce & Organisational Development, Financial Services, and City Presentation and will be chaired by the CFO. The role of the Panel is to vet the request to ensure that all elements of resource planning have been considered.

 

Initial requests are expected to be confirmed by January 2018, with the Panel providing feedback and finalising requests for CLT consideration in February 2018.  Approved resources and the associated productivity improvement will then be built into the draft Delivery Program for exhibition in May 2018.

Long Term Financial Plan

As part of the Council Resource Strategy each Council must prepare a Long Term Financial Plan (LTFP) for a minimum of ten years which is to be updated at least annually as part of the development of the annual Budget. The aim of the LTFP is to ensure that Council identifies financial issues at an early stage and reviews their effect on future activities.  The LTFP must be reviewed in detail as part of the four yearly review of the Community Strategic Plan. The LTFP process involves four main elements:

· Planning Assumptions

· Revenue Forecasts

· Expenditure Forecasts

· Sensitivity Analysis.

 

The LTFP provides a key tool for the development and monitoring of Council’s Financial Strategy. The LTFP outlines Council’s capacity to manage assets and deliver services over the next ten years. Council has a responsibility to manage its resources and finances to ensure its long term existence. Recent actions by Council, including the 2016-17 SRV, has positioned the LTFP to demonstrate that Council has the capacity to manage its finances and deliver the services and programs identified in the Strategic Plan and Delivery Program.

Council’s LTFP is based on a set of assumptions which generally relate to those elements that are most likely to affect the overall outcome of the model.  Future years’ forecasts are linked to the Operational Plan and provide a means of assessing the long-term financial implication of current year decisions. Assumptions made in the plan include:

·        Rating Revenue

·        Development Growth

·        Investment Return

·        Financial Assistance Grant

·        Employee costs

·        CPI or other agreed indexations

·        Capital works and services programs

·        Anticipated Loan programs

·        Fees and Charges movements

·        Changes identified through ongoing improvement and review of services

 

It is important to keep in mind when projecting budgets over such a long period that estimates can alter significantly when assumptions are reviewed, particularly when the variances apply to larger items such as employee costs or rating income. However, the LTFP remains an important planning tool and is regularly updated with current data to ensure its usefulness in providing information for Council’s financial planning decisions.

The LTFP will continue to be updated throughout the budget process, and further information in regard to future years’ available funds will be presented to the Operational Plan Workshops.

Further Budget Considerations

The above information details the procedural aspects of preparing the Draft 2018-19 budget following existing practices, and highlights the major factors known at this time affecting the budget predictions.  These items are intended to create the base position from which Councillors’ input is required in order to prepare a budget that corresponds with Council’s priorities.

 

Further budget issues that are proposed to be addressed at the Operational Plan briefings in March and April 2018 are:

·        Analysis of Reserves which will indicate proposed programs and/or excess capacity to fund expenditure from reserves

·        Major Projects and their funding requirements

·        Rating Policy which determines the relative share that will be contributed by Residential, Business, and Farmland properties

·        Draft Fees and Charges

·        Long term financial projections

·        Development related income

·        Resource Allocation Requests (RAR)

 

It is suggested that the Operational Plan preparation process should proceed based on the above criteria.  This will allow draft documents to be created which will facilitate decisions regarding Council’s capacity to provide its diverse range of services, address the priorities for the City, and make any necessary adjustments.

 

Operational Plan Timetable

The proposed timetable for the development of the 2018-19 Operational Plan, based on the factors discussed above and the adopted Council meeting schedule for 2018, is outlined in the following table:

 

Proposed Timetable for Development of the 2018-19 Operational Plan

Key Dates

Action or Requirement

November 2017 to February 2018

·    Draft Operational Plan preparation

·    Rating Structure Review (F&EOWP)

·    Financial Strategy Review (F&EOWP)

·    Financial Relief Options for Rural Properties (FEOWP)

March 2018

Finance & Economic Opportunities Working Party

5 March 2018

1st Council Operational Plan Workshop:

·    Confirmation that the initial Draft Plan and Budget reflects Council’s program and policy directions.

9 April 2018

2nd Council Operational Plan Workshop:

·    Follow up from Council's directions given at the first Workshop

·    RAR reviewed and confirmed

·    Revised draft of Operational Plan information and determination of priorities for resourcing where required

30 April 2018

Report to Ordinary Meeting:

·    Adoption of Draft 2017-21 Delivery Program for Exhibition (including the 2018-19 Operational Plan and Fees & Charges)

May – June 2018

Public Exhibition of Draft 2017-21 Delivery Program (including the 2018-19 Operational Plan and Fees & Charges)

25 June 2018

Report to Ordinary Meeting:

·    Adoption of 2017-21 Delivery Program (including the 2018-19 Operational Plan and Fees & Charges).

·    Making of 2018-19 Rates and Charges

 

Conclusion

If the Council is in agreement with the broad approach outlined above, then Management will be well placed to continue the development of the Draft 2018-19 Operational Plan. Identification by the Council of any particular issues to be considered and assessed in this process would further assist in this development.

 

This report initiates a series of discussions with Council that will ultimately lead to the development of a Draft Operational Plan for public exhibition and consultation.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on 2018-19 Operational Plan - Budget Preparation and Settings be received.

2.    Council make initial identification of particular matters to be considered in the preparation of the Draft 2018-19 Operational Plan.

3.    Preparation of the Draft 2018-19 Operational Plan continue in the terms discussed in this report and outlined in the Annual Budget Guidelines attached.

 

 

ATTACHMENTS/APPENDICES

1.

Councillor's Annual Budget Policy Guidelines

35 Pages

Attachments Included

  


Ordinary Meeting                                                                                          18 December 2017

 

 

 

5

Decision Making Arrangements for the Christmas / New Year Council Recess   

 

Compiled by:               Dawn  Comber, Governance and Council Support Officer

Authorised by:            Adam Beggs, Governance Coordinator  

 

Outcome

We have confidence in our Council

Strategy

Be open and fair in our decisions and our dealings with people

Service Activity

Promote ethical behaviour and open and fair decision making

      

 

Executive Summary

The purpose of this report is to inform Councillors of the decision-making arrangements during the Council Christmas/New Year recess and of any development applications that may need to be determined over this period. The report recommends that the information be received and that any development applications requiring reporting to Council between 19 December 2017 and 4 February 2018 be determined under the General Manager’s delegation by the General Manager, after consultation with the Mayor before a report is presented to the Ordinary Council meeting (if required) to be held on 6 February 2017 relating to the operations of the organisation during this period should any determinations be made.

Background

Tonight’s meeting is the last Ordinary Council Meeting for 2017 and the first Ordinary Council Meeting in 2018 will be on 5 February 2018.

 

During Council’s recess, the General Manager, in consultation with the Mayor, has extensive delegations to deal with issues that come before Council during the break, other than policy matters and those matters that cannot be delegated under the Local Government Act. The role of the Mayor is, among other things, to exercise, in cases of necessity, the policy-making functions of the governing body of the Council between meetings of the Council.

 

At its Ordinary Meeting of 6 December 2004, Council adopted a policy on the decision-making arrangements in relation to development applications during Council’s Christmas / New Year recess. A copy of the policy is appended to this report for Councillors’ reference.

 

Current Position

Councillors who have matters to raise during the break can contact the General Manager, the Assistant General Manager and Executive Managers to have them dealt with as quickly as possible.

 


 

At this stage, there are two development applications, which are subject to Court Appeals which may need determination between 19 December 2017 and 5 February 2018.

 

DA14/0627.02:

Applicant:

Owner:

Property Address:

Proposal:

 

 

 

Delegation Sought:

 

Universal Property Group

Universal Property Group

16 Chapman St, Werrington

NSW Land and Environment Court Appeal for a Section 96 Modification to an Approved Residential Subdivision and Ancillary Works to Amend Conditions of Consent Regarding Earthworks and Stormwater Drainage Works.

Agreement to progress to consent orders upon resolution of outstanding contentions.

 

 

 

DA16/1148:

Applicant:

Owner:

Property Address:

Proposal:

 

 

 

Delegation Sought:

 

Universal Property Group

Universal Property Group

16 Chapman St, Werrington

NSW Land and Environment Court Appeal for a Proposed Torrens Title Subdivision into 94 x Residential Allotments, Residue Allotments and Associated Road Works, Earthworks, Drainage Works & Landscaping Works.

Agreement to progress to consent orders upon resolution of outstanding contentions.

 

 

 

Conclusion

Should any Development Applications be considered under the General Manager’s delegation after consultation with the Mayor for the period 19 December 2017 to 5 February 2018, a further report advising the details of these development applications will be brought to the first Council Meeting scheduled for 2018.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Decision Making Arrangements for the Christmas / New Year Council Recess be received

2.    Development Applications which would normally warrant reporting to Council between 19 December 2017 and 5 February 2018 inclusive be determined under the General Manager’s delegation by the General Manager, after consultation with the Mayor, or in his absence the Deputy Mayor.

3.    A report be presented to the Ordinary Council Meeting (if required) to be held on 5 February 2018 relating to the operations of the organisation during this period should any determinations be made.

 

 

ATTACHMENTS/APPENDICES

1.

Policy on Decision Making Arrangements During Council Recess

3 Pages

Appendix

  


Ordinary Meeting                                                                                                       18 December 2017

Appendix 1 - Policy on Decision Making Arrangements During Council Recess

 

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Ordinary Meeting                                                                                          18 December 2017

 

 

 

6

2018 Australian Local Government Women's Association NSW Annual State Conference    

 

Compiled by:               Sheree Bonello, Events Officer & Executive Assistant 

Authorised by:            Barbara Magee, Manager - Corporate Communications, Marketing and Events Manager  

 

Outcome

We have confidence in our Council

Strategy

Be open and fair in our decisions and our dealings with people

Service Activity

Promote ethical behaviour and open and fair decision making

      

Executive Summary

The Australian Local Government Women’s Association (ALGWA) NSW Annual State Conference will be held in Gundagai from Thursday 15 March to Saturday 17 March 2018.

 

Penrith City Council has three Councillor Members and one Associate Member of the ALGWA.

 

It would be appropriate for delegates to be nominated at this meeting.

Background

The Australian Local Government Women’s Association (ALGWA) was founded in 1951 with its principal aims and objectives being:

 

·    To assist in furthering women's knowledge and understanding of the function of local government;

·    To protect and enhance the interests and rights of women in local government;

·    To take action in relation to any subject or activity of particular interest to women affecting local governing bodies and/or local government legislation;

·    To act in an advisory capacity to intending women candidates for local government elections;

·    To encourage women into professional careers in local government.

Councillor Membership of ALGWA

 Penrith City Council has three Councillors who are members and one Associate member of the ALGWA in 2018 (Councillors McKeown, Hitchen, Presdee and Thain), one of whom is currently serving on the ALGWA Executive, being:

 

Cr Karen McKeown:              Executive Member Life Member

 

2018 ALGWA NSW Annual State Conference

The 2018 ALGWA NSW Annual State Conference will be hosted by Cootamundra-Gundagai Regional Council, and is being held in Gundagai from Thursday 15 March to Saturday 17 March 2018. The theme of the Conference is ‘Celebrating Rural Women’.

 

The annual ALGWA State Conference provides a platform for Councillors and staff to gather to discuss current and emerging issues facing women in local government. Delegates will experience a conference that is exciting, adventurous, engaging and thought provoking. The conference will be tackling the tough topics around the Leadership Adventure: Advocacy, Support and Education.

 

It will be appropriate for delegates to be nominated at this meeting.

 

RECOMMENDATION

That:

1.    The information contained in the report on 2018 Australian Local Government Women's Association NSW Annual State Conference  be received.

2.    Council nominate its delegates to attend ALGWA’s NSW Annual State Conference, to be held in Gundagai from Thursday, 15 March to Saturday 17 March 2018.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                          18 December 2017

 

 

 

7

Borrowing Program 2017/18   

 

Compiled by:               Ashley Zanier, Assistant Accountant

Authorised by:            Neil Farquharson, Financial Services Manager  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Provide accurate information to Council and the community on Council's financial activities

      

 

Executive Summary

The Council at its Ordinary meeting on the 24 July 2017 was advised on the renewal of the CBD Drainage Local Infrastructure Renewal Scheme (LIRS) Loan which was due to be refinanced on the 21 November 2017.

Background

Council’s annual borrowings are usually drawn down in June each year. However, in 2014 Council was successful in its application under the LIRS for an interest subsidy on a $5,700,000 loan to fund the CBD Drainage Upgrade. As Council was not advised of the LIRS outcome until November, the loan had to be deferred from the June scheduled Borrowing Program and was transacted separately. The loan was fixed for the first 3 years of its 10 year term, the outstanding balance of $4,097,648.22 was due for renegotiation in November 2017.

Lenders Response and Selection

Potential lenders were approached in October to commence the borrowing process in which responses were received from Commonwealth Bank of Australia (CBA), Australia & New Zealand Bank (ANZ), & National Australia Bank (NAB). Westpac banking Corporation chose not to quote on this loan.

 

Details of unsuccessful bids have not been disclosed in this report as there was a request from an unsuccessful lender that the quotes remain confidential.

 

The CBA provided the lowest rate at 2.82% for a further 3 year term of the $4,097,648.22, which is to be refinanced by 23 November 2020.

Conclusion

The CBA was selected for the LIRS renewal loan and the funds were drawn down on the 21 November 2017.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Borrowing Program 2017/18 be received

2.    Council be advised that CBA was the successful lender for the $4,097,648.22 CBD Drainage LIRS renewal loan.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                          18 December 2017

 

 

 

8

Summary of Investments & Banking for the period 1 November to 30 November 2017   

 

Compiled by:               Ashley Zanier, Assistant Accountant

Authorised by:            Neil Farquharson, Financial Services Manager  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Provide accurate information to Council and the community on Council's financial activities

      

 

Executive Summary

This report on the Summary of Investments & Banking for November 2017 is submitted for the purpose of financial accountability and to satisfy the investment reporting requirements of the Local Government (General) Regulation 2005 (clause 212), the Local Government Act 1993 (Section 625) and the Council’s Investment Policy.

 

The report certifies that the Council investments comply with the forms of investment made by order of the Minister under section 625(2) of the Local Government Act 1993. The current Ministerial Order was issued under Council Circular 11-01 on 17 February 2011.

 

This report provides a summary of investments for the period 1 November 2017 to 30 November 2017 and a reconciliation of invested funds as at 30 November 2017.

 

The investment returns versus the benchmark as a percentage for November 2017 are:

·    Council portfolio current yield (including FRNs)          2.42%

·    90 day Bank Bill Swap rate (Benchmark)                    1.72%

 

The report recommends that the information contained in the report be received.

Background

Attached to this report is a Summary of Investments including Economic Commentary for November 2017, Historical Investment Performance analysis tables and charts, a reconciliation of Invested Funds for November 2017 and various Investment Summary and Investment Portfolio analysis tables and charts.

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

 

2.   Council’s Cash Book and Bank Statements have been reconciled as at 30 November 2017.

 

Andrew Moore

Responsible Accounting Officer

Executive Summary

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Summary of Investments & Banking for the period 1 November to 30 November 2017 be received

2.    The certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the period 1 November 2017 to 30 November 2017 be noted and accepted.

3.    The graphical investment analysis as at 30 November 2017 be noted.

 

 

ATTACHMENTS/APPENDICES

1.

Summary of Investments & banking

6 Pages

Appendix

  


Ordinary Meeting                                                                                                       18 December 2017

Appendix 1 - Summary of Investments & banking

 

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ATTACHMENTS  

 

 

Date of Meeting:     Monday 18 December 2017

Report Title:            Cemeteries Strategy and Business Review

Attachments:           Cemeteries Strategy and Business Review

                                Penrith Cemetery Masterplan

                                St Marys Cemetery Masterplan

                                Emu Plains Masterplan

                                Cemetery Policy

                                Asset Management Plan



Ordinary Meeting                                                                                                       18 December 2017

Attachment 1 - Cemeteries Strategy and Business Review

 

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Ordinary Meeting                                                                                                       18 December 2017

Attachment 2 - Penrith Cemetery Masterplan

 







Ordinary Meeting                                                                                                       18 December 2017

Attachment 3 - St Marys Cemetery Masterplan

 






Ordinary Meeting                                                                                                       18 December 2017

Attachment 4 - Emu Plains Masterplan

 






Ordinary Meeting                                                                                                       18 December 2017

Attachment 5 - Cemetery Policy

 

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Ordinary Meeting                                                                                                       18 December 2017

Attachment 6 - Asset Management Plan

 

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ATTACHMENTS  

 

 

Date of Meeting:     Monday 18 December 2017

Report Title:            2018-19 Operational Plan - Budget Preparation and Settings

Attachments:           Councillor's Annual Budget Policy Guidelines



Ordinary Meeting                                                                                                       18 December 2017

Attachment 1 - Councillor's Annual Budget Policy Guidelines

 

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ATTACHMENT       

 

 

 


Date of Meeting:     18 December 2017

 

Delivery Program:   Outcome 7

 

Service:                   Financial Services

 

Report Title:             2017-2018 Voted Works