Dear Councillor,
In pursuance of
the provisions of the Local Government Act, 1993 and the Regulations
thereunder, notice is hereby given that an EXTRAORDINARY COUNCIL MEETING of
Penrith City Council is to be held in the Council Chambers, Civic Centre, 601
High Street, Penrith on Monday 12 March 2018 at 7:00PM.
Attention is
directed to the statement accompanying this notice of the business proposed to
be transacted at the meeting.
Yours faithfully
Alan Stoneham
General Manager
BUSINESS
1. LEAVE
OF ABSENCE
2. APOLOGIES
3. CONFIRMATION
OF MINUTES
4. DECLARATIONS
OF INTEREST
Pecuniary Interest (The
Act requires Councillors who declare a pecuniary interest in an item to leave
the meeting during discussion of that item)
Non-Pecuniary Conflict of
Interest – Significant and Less than Significant (The Code of
Conduct requires Councillors who declare a significant non-pecuniary conflict
of interest in an item to leave the meeting during discussion of that item)
5. ADDRESSING
COUNCIL
6. MAYORAL
MINUTES
7. NOTICES
OF MOTION TO RESCIND A RESOLUTION
Committee
of the Whole Item 10 - Commercial Matter - Waste Collection Services Tender RFT
17/18-07 - Ordinary Meeting 26 February 2018.
8. NOTICES
OF MOTION AND QUESTIONS ON NOTICE
9. ADOPTION
OF REPORTS AND RECOMMENDATION OF COMMITTEES
10. DELIVERY
PROGRAM REPORTS
11. REQUESTS FOR
REPORTS AND MEMORANDUMS
12. URGENT BUSINESS
13. COMMITTEE
OF THE WHOLE
EXTRAORDINARY
COUNCIL MEETING
Monday 12 March 2018
table of contents
ADVANCE AUSTRALIA FAIR
STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE
PRAYER
COUNCIL CHAMBER seating arrangements
meeting calendar
confirmation of minutes
PROCEDURE FOR ADDRESSING COUNCIL MEETING
MAYORAL MINUTES
report and recommendations of committees
DELIVERY program reports
ADVANCE
AUSTRALIA FAIR
Australians all let us
rejoice,
For we are young and
free;
We’ve golden
soil and wealth for toil;
Our home is girt by
sea;
Our land abounds in
nature’s gifts
Of beauty rich and
rare;
In history’s
page, let every stage
Advance Australia Fair.
In joyful strains then
let us sing,
Advance Australia Fair.
Beneath our radiant
Southern Cross
We’ll toil with
hearts and hands;
To make this
Commonwealth of ours
Renowned of all the
lands;
For those who’ve
come across the seas
We’ve boundless
plains to share;
With courage let us
all combine
To Advance Australia
Fair.
In joyful strains then
let us sing,
Advance Australia Fair.
Statement of Recognition of
Penrith City’s Aboriginal and Torres Strait
Islander Cultural Heritage
Council values the unique
status of Aboriginal people as the original owners and custodians of lands and
waters, including the land and waters of Penrith City.
Council values the unique
status of Torres Strait Islander people as the original owners and custodians
of the Torres Strait Islands and surrounding waters.
We work together for a united
Australia and City that respects this land of ours, that values the diversity
of Aboriginal and Torres Strait Islander cultural heritage, and provides
justice and equity for all.
PRAYER
“Sovereign God, tonight as we gather together as
a Council we affirm that you are the giver and sustainer of life. We come
together as representatives of our community to make decisions that will
benefit this city and the people within it.
We come not in a spirit of competition, not as
adversaries, but as colleagues. Help us to treat each other with respect,
with dignity, with interest and with honesty. Help us not just to hear
the words we say, but also to hear each others hearts. We seek to be wise
in all that we say and do.
As we meet, our concern is for this city. Grant
us wisdom, courage and strength.
Lord, help us. We pray this in the name of Jesus
Christ our Lord. Amen.”
Council Chambers
Seating Arrangements
For members of the public
addressing the meeting
Lectern
Executive
Managers
Clr Marcus Cornish
North Ward
Clr Bernard
Bratusa
East Ward
Clr Tricia Hitchen
East Ward
Clr Joshua Hoole
South Ward
Clr Mark Davies
South Ward
Clr Jim Aitken OAM
North Ward
Clr Ross Fowler
OAM
South Ward
Clr Kevin Crameri
OAM
North Ward
Clr Karen McKeown
South Ward
Clr Aaron Duke
North Ward
Clr Todd Carney
East Ward
Clr Greg Davies
East Ward
Clr Kath Presdee
South Ward
Clr Kath Presdee
South Ward
Executive
Managers
I swear that I will undertake the duties
of the office of Councillor in the best interests of the people of Penrith and
the Penrith City Council and that I will faithfully and impartially carry out
the functions, powers, authorities and discretions
vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.
Affirmation of Office
I solemnly and sincerely declare and
affirm that I will undertake the duties of the office of Councillor in the best
interests of the people of Penrith and the Penrith City Council and that I will
faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act
1993 or any other Act to the best of my ability and judgment.
Taken at the Ordinary Meeting of Council
on 26 September 2016, Minute Number 272
Local Government
Act 1993, Section 233A
2018 MEETING CALENDAR
January 2018 -
December 2018
(Adopted
by Council - 27 November 2017)
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TIME
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JAN
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FEB
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MAR
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APRIL
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MAY
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JUNE
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JULY
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AUG
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SEPT
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OCT
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NOV
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DEC
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Mon
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Mon
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Mon
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Mon
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Mon
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Mon
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Mon
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Mon
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Mon
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Mon
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Mon
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Mon
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Ordinary Council Meeting
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7.00pm
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|
|
|
|
|
|
|
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10
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|
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17
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26@
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26
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30v
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28#
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25*
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23
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27@
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24^ü
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29∞
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26#+
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Policy Review Committee
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7.00pm
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12
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16
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14
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4
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9
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13
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3
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8
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12
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10
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v
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Meeting at which the draft corporate planning
documents (Delivery Program and Operational Plan) are endorsed for exhibition
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*
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Meeting at which the draft corporate
planning documents (Delivery Program and Operational Plan) are adopted
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#
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Meetings at which the Operational Plan quarterly
reviews (May and September) are presented
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@
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Meetings at which the Delivery Program progress
reports (including the Operational Plan quarterly reviews for December and
June) are presented
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^
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Election of Mayor/Deputy Mayor
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ü
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Meeting at which the 2017-2018 Annual Statements are
presented
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∞
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Meeting at which any comments on the 2017-2018 Annual
Statements are presented
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+
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Meeting at which the Annual Report is presented
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-
Extraordinary Meetings are held as required.
-
Members of the public are invited to observe meetings of
the Council (Ordinary and Policy Review Committee).
Should you wish to
address Council, please contact Governance Coordinator, Adam Beggs on 4732 7597
Procedure for Addressing Meetings
Anyone can request permission to address a
meeting, providing that the number of speakers is limited to three in support
of any proposal and three against.
Any request about an issue or matter on the
Agenda for the meeting can be lodged with the General Manager or Public Officer
up until 12 noon on the day of the meeting.
Prior to the meeting the person who has
requested permission to address the meeting will need to provide the Public
Officer with a written statement of the points to be covered during the address
in sufficient detail so as to inform the Councillors of the substance of the
address and a written copy of any questions to be asked of the Council in order
that responses to those questions can be provided in due course.
In addition, prior to addressing the
meeting a person addressing Council or Committee will be informed that they do
not enjoy any privilege and that permission to speak may be withdrawn should
they make inappropriate comments.
It should be noted that persons who wish to
address the Council are addressing a formal part of the Council Meeting. All
persons addressing the Meeting should give consideration to their dress attire.
Smart casual is a minimum that is thought to be appropriate when addressing
such a forum.
It should be noted that speakers at
meetings of the Council or Committee do not have absolute privilege
(parliamentary privilege). A speaker who makes any potentially offensive
or defamatory remarks about any other person may render themselves open to
legal action.
Prior to addressing the meeting the person
will be required to sign the following statement:
“I (name) understand that the meeting
I intend to address on (date) is a public meeting. I also understand that
should I say or present any material that is inappropriate, I may be subject to
legal action. I also acknowledge that I have been informed to obtain my
own legal advice about the appropriateness of the material that I intend to present
at the above mentioned meeting”.
Should a person fail to sign the above
statement then permission to address either the Council or Committee will not
be granted.
The Public Officer or Minute Clerk will
speak to those people who have requested permission to address the meeting,
prior to the meeting at 7.15pm.
It is up to the Council or Committee to
decide if the request to address the meeting will be granted.
Where permission is to be granted the
Council or Committee, at the appropriate time, will suspend only so much of the
Standing Orders to allow the address to occur.
The Chairperson will then call the person
up to the lectern or speaking area.
The person addressing the meeting needs to
clearly indicate:
· Their name;
· Organisation or group they are representing (if
applicable);
· Details of the issue to be addressed and the item
number of the report in the Business Paper;
· Whether they are opposing or supporting the issue or
matter (if applicable) and the action they would like the meeting to take;
· The interest of the speaker (e.g. affected
person, neighbour, applicant, applicants
spokesperson, interested citizen etc).
Each person then has five minutes to make
their address. Those addressing Council will be required to speak to the
written statement they have submitted. Permission to address Council is
not to be taken as an opportunity to refute or otherwise the points made by
previous speakers on the same issue.
The Council or Committee can extend this
time if they consider if appropriate, however, everyone needs to work on the
basis that the address will be for five minutes only.
Councillors may have questions about the
address so people are asked to remain at the lectern or in the speaking area
until the Chairperson has thanked them.
When this occurs, they should then return
to their seat.
Glenn McCarthy
Public Officer
02 4732 7649
Committee
of the Whole Item 10 - Commercial Matter - Waste Collection Services Tender RFT
17/18-07 - Ordinary Meeting 26 February 2018
Councillors Ross Fowler OAM,
Mark Davies and Tricia Hitchen have given notice in writing of their intention
to move the following Notice of Motion to Rescind a Resolution:
We move that
the following motion as passes by Council at the Ordinary Meeting of 26
February be rescinded
1. The
tender closing date be extended for 2 weeks.
2. Tenderers
to the Waste Collection Services Tender RFT 17/18-07 be required to make any
offer to any employees to be transferred from the previous contractor to the
successful tenderer be on pay rates no less than the employees are on under the
Enterprise Bargaining Agreement currently existing.
3. Employment
entitlements Long Service Leave, Annual Leave etc., be transferred to the
successful tenderer to provide continuity of entitlements.
And that the following motion be
submitted for consideration:
1. Tenderers to the Waste
Collection Services Tender RFT 17/18-07 be required to provide the Council with
an option including a schedule of costs that would apply should Council direct,
prior to the commencement of the services, that an offer be made to any
employees to be transferred from the previous contractor to the successful
tenderer be on pay rates no less that the employees are on under the Enterprise
Bargaining Agreement currently existing.
2. The Tender closing dated
be extended until COB Monday 26 March 2018.
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RECOMMENDATION
That this Notice of Motion to Rescind
a Resolution be received.
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ATTACHMENTS/APPENDICES
There are no attachments for this report.
