v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (May and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2017-2018 Annual Statements are presented

 ∞

Meeting at which any comments on the 2017-2018 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

APOLOGIES

There were no apologies.

1  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Ross Fowler OAM that the leave of absence be granted to Councillor Jim Aitken OAM for the 23 February 2018 to 12 March 2018 inclusive.

CONFIRMATION OF MINUTES - Ordinary Meeting - 18 December 2017

2  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Aaron Duke that the minutes of the Ordinary Meeting of 18 December 2017 be confirmed.

1        Village Cafe Wins Zest Award

Councillor Tricia Hitchen spoke in support of the Mayoral Minute.                                              

3  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Tricia Hitchen that the Mayoral Minute on Village Cafe Wins Zest Award be received.

2        June Roots

Councillors Ross Fowler OAM and Marcus Cornish spoke in support of the Mayoral Minute.   

4  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Ross Fowler OAM that the Mayoral Minute on June Roots be received.

1        Report and Recommendations of the Penrith Community Safety Partnership Meeting held on 6 December 2017                                                                                  

5  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Mark Davies that the recommendations contained in the Report and Recommendations of the Penrith Community Safety Partnership meeting held on 6 December, 2017 be adopted.

2        Report and Recommendations of the Access Committee held on 13 December 2017                                                                                                                                             

6  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Tricia  Hitchen that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 13 December, 2017 be adopted.

3        Report and Recommendations of the Local Traffic Committee Meeting held on 5 February 2018                                                                                                                    

7  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Marcus Cornish that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 5 February, 2018 be adopted.

4        Report and Recommendations of the Policy Review Committee Meeting held on 12 February 2018                                                                                                                    

8  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Todd Carney that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 12 February, 2018, with the exception of Items 1 and 3 be adopted.

4       Report and Recommendations of the Policy Review Committee Meeting held on 12 February 2018 - Item 3 - Lawn Section Burials in Council Operated Cemeteries     

A MOTION was MOVED by Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM

That:

1.    The information contained in the report on Lawn Section Burials in Council Operated Cemeteries be received.

2.    All new Cemeteries must have appropriate segregated areas as is the case with current cemeteries including Catholic, Anglican, Greek etc.

3.    Until a masterplan and business model for any new Cemeteries is developed by Penrith City Council, council will include provision an allocation of 25% of the new cemetery’s land size to be reserved for the purpose of monumental burials and 5% of the land space to be reserved for the purpose of the provision of crypts. The remaining 70% of the land to be used for lawn burials, including: plaque and monument.

9 RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

          That:

1.     The information contained in the report on Lawn Section Burials in Council Operated Cemeteries be received.

2.     Council provide all new burial sections as non-denominational lawn burial sites on an at need basis.

The AMENDMENT was PUT.

The AMENDMENT was CARRIED and on becoming the SUBSTANTIVE MOTION was also CARRIED.

4        Report and Recommendations of the Policy Review Committee Meeting held on 12 February 2018 - Item 1 - Amendment to Penrith Development Control Plan 2014 - Oakdale South Industrial Estate, Erskine Park     

10 RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Todd Carney

That:

1.     The information contained in the report on Amendment to Penrith Development Control Plan 2014 - Oakdale South Industrial Estate, Erskine Park be received.

2.     The General Manager be granted delegation to make any necessary minor changes to the Draft Development Control Plan before public exhibition.

3.     The Draft Development Control Plan be publicly exhibited, in accordance with the relevant provisions of the Environmental Planning and Assessment Act, 1979 and associated regulations.

4.     A further report be presented to Council following the public exhibition.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

Procedural Motion

11 RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Ross Fowler OAM that Councillor Bernard Bratusa’s Urgent Motion 1 Wallacia Village and Golf Club be considered before all other items of business.

UB 1           Wallacia Village and Golf Club   

Councillor Bernard Bratusa requested responses from previous letters to a number of ministers on position again Wallacia Golf Club converted to a cemetery. Councillor Bratusa requested a copy of these responses be sent to all Councillors. Councillor Bratusa further requested information the current owners of Wallacia Golf Club made offers to adjacent owners.

Councillor Bratusa requested that Council send a delegation led by the Mayor and Deputy Mayor, requesting an urgent meeting with the Premier of NSW to express our strong opposition for the planned cemetery proposed at Wallacia Golf Club.

12 RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Marcus Cornish that the matter be brought forward and dealt with as a matter of urgency.

His Worship the Mayor, Councillor John Thain, ruled that the matter was urgent and should be dealt with at the meeting.

13 RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Marcus Cornish that Council send a delegation led by the Mayor and Deputy Mayor, requesting an urgent meeting with the Premier of NSW to express our strong opposition for the planned cemetery proposed at Wallacia Golf Club.

1        Fire Safety Update

Councillor Bernard Bratusa left the meeting, the time being 7:36pm.                                         

14  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Aaron Duke

That:

1.    The information contained in the report on Fire Safety Update be received.

2.    Council continue to monitor properties as part of its Fire Safety Audit Program and take any further action as necessary.

3.    Fire and Rescue NSW be advised of Council’s decision.

4.     A further report be presented to Council on the role of the taskforce and what they are looking at.

2        Development Application DA17/0919 Stage 1W & 2W - Torrens Title Subdivision into 67 x Residential Lots, 2 x Open Space Lots and 3 x Residue Lots & Associated Works at Lot 1998 DP1220914, Lot 1999 DP 1220914, Lot 1185 DP 1215092 and Lot 1184 DP 1215092 Armoury Road, Llandilo NSW 2747 Applicant: Maryland Development Company Pty Ltd;  Owner: ~St Marys Land Ltd

Councillor Bernard Bratusa left the meeting, the time being 7:45pm.                                         

15  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish

That:

1    The information contained in the report on Development Application DA17/0919 Stage 1W & 2W - Torrens Title Subdivision into 67 x Residential Lots, 2 x Open Space Lots and 3 x Residue Lots & Associated Works at Lot 1998 DP1220914, Lot 1999 DP 1220914, Lot 1185 DP 1215092 and Lot 1184 DP 1215092 Armoury Road, Llandilo NSW 2747 be received.

2    Development Application DA17/0919 Stage 1W & 2W - Torrens Title Subdivision into 67 x Residential Lots, 2 x Open Space Lots and 3 x Residue Lots & Associated Works at Lot 1998 DP1220914, Lot 1999 DP 1220914, Lot 1185 DP 1215092 and Lot 1184 DP 1215092 Armoury Road, Llandilo NSW 2747 be approved subject to the following conditions of consent:

2.1 Standard Conditions

A001 – Approved Plans

A041 – Asset Protection Zones

B004 – Dust

B005 – Mud/soil

C003 – Uncovering Relics

D001 – Implement approved erosion and sediment control measures

D006 – No filling without prior approval

D009 – Covering of waste storage area

D010 – Appropriate disposal of excavated or other waste

G001 – Installation of Services and Service Clearances

G006 – NBN connection

H001 – Stamped plans and erection of site notice

H002 – During construction requirements

H041 – Hours of work

K101 – Works at no cost to Council

K201 – Infrastructure bond

K203 - S138 Roads Act – Works and Structures

K206 – Construction Certificate for Subdivision works

K209 – Stormwater Concept Plan

K224 – Construction Traffic Management Plan

K225 – Bus Stops

K302 – Traffic Control Plan

K303 – Matters to be Addressed Prior to Commencement of Subdivision works

K404 – Soil Testing

K405 – Turf to verge

K502 – Completion of Subdivision Works

K509 – Line marking & Signage

K515 – Maintenance Bond

K516 – Subdivision Compliance Documentation

L001 – Landscape approved plans

L002 – Landscape construction

L003 – Landscape report requirements

L005 – Planting of plant material

L006 – Landscape AS requirements

M001 – Prior to Subdivision Work

M005 – Fencing of Lots

M008 – Linen Plan

M009 – 88B Instrument

M014 – Surveyors Certificate

Q01F – Notice of commencement and appointment of PCA

Q008 – Subdivision Certificate

2.2     Special Conditions

2.2.1         The works approved as part of this consent are to be undertaken in conjunction with and in response to the works approved and conditions imposed as part of DA14/1228 – Bulk Earthworks.

2.2.2         The development is to comply with the requirements of the National Park and Wildlife Service (NPWS) dated 31 December 2015 being:

(a)  All civil structures related to boundary roads such as batters, fences, and drains must be constructed outside the Regional Park boundary. In the event that works are required to be undertaken within the Regional Park, consultation and agreement with NPWS is to be achieved prior to such works commencing.

(b)  Minor temporary construction works and access to facilitate the erection of retaining walls along the precinct boundary can occur subject to Lend Lease liaising with NPWS prior to works commencing to ensure both parties agree to the design and method of construction.

(c)  All stormwater runoff, where possible is to be managed outside of the Regional Park. However, stormwater drainage works can occur within the Park subject to appropriate environmental assessment, liaison, easement requirements and agreement with NPWS prior to works commencing.

(d)  Minimising potential boundary encroachments to the Park.

2.2.3    The soil salinity management measures outlined in the Water, Soils and Infrastructure Report prepared by SKM dated May 2009 for the Central Precinct Plan and the Central Precinct, St Marys - Salinity Assessment Review prepared by Cardno dated 9 December 2014 shall be considered and implemented.

2.2.4    The following existing plans and impact mitigation strategies prepared as part of the Central Precinct Plan 2009 are to be implemented:

(a)  Central Precinct Weed Management Plan (Cumberland Ecology, 2008);

(b)  Central Precinct Feral and Domestic Animal Management Strategy (Cumberland Ecology, 2008);

(c)  Central Precinct Bushfire Management Plan (BES, 2008); and

(d)  St Mary's Macrofauna Management Plan (Cumberland Ecology, 2005).

2.2.5    Prior to the issue of the Construction Certificate, a Construction Environmental Management Plan (CEMP) addressing all subdivision works is to be prepared by a suitably qualified person and submitted to Council for approval. If Council is not the certifying authority, a copy of Council’s approval is to be provided to the Principal Certifying Authority.

The CEMP is to address the environmental aspects of the development and is to include details on the environmental management practices and controls to be implemented on the site. The CEMP is to address, but is not limited to the following:

(a)  Noise control and hours of operation - with particular consideration given to the recommendations included in Section 4.3, 4.4 and 4.5 of the 'Central Precinct - Bulk Earthworks: Project Application Noise & Vibration Assessment' prepared by Wilkinson Murray dated September 2014 (Report No. 14145-N, Version B) and the correspondence prepared by Cardno Limited dated 9 February 2015 titled "Central Precinct, St Marys - DA14/1228 Response to Council Concerns Regarding Noise and Air Quality (Ref. 89914020)" and the requirements relating to the removal of the earth mound.

(b)  Air quality management (including dust suppression) - with particular consideration given to the recommendations included in Section 9 of the 'Central Precinct Fill Placement: Air Quality Impact Assessment' prepared by Wilkinson Murray dated September 2014 (Report No. 14145-A, Version C) and the correspondence prepared by Cardno Limited dated 9 February 2015 titled "Central Precinct, St Marys - DA14/1228 Response to Council Concerns Regarding Noise and Air Quality (Ref. 89914020)".

(c)  The CEMP is to specify noise and air quality performance criteria; any expected exceedance margins and their frequencies.

(d)  The CEMP is to provide for weekly reporting to Council of monitoring results, identification of any exceedance and performance criteria and responsive measures where needed. Provision is also to be made for a complaints hotline.

(e)  Water quality management.

(f)  Waste management.

(g)  Community consultation and liaison with Werrington Residents including land transfer processes and the replacement of boundary fencing.

(h)  Incorporate a program for regular monitoring at sensitive receivers (particularly noise and air monitoring) throughout the development works, along with a review of procedures with consideration of the findings of this monitoring.

The approved CEMP is to be implemented and adhered to during all development stages.

2.2.6    Prior to the issue of a Subdivision Certificate, is an amended plan of subdivision (over the proposed Residue Lots 1463 and 1462) is to be submitted for consideration and approval by Council in order to better facilitate the land transfer offered to adjoining Werrington residential land owners.

2.2.7    The land is subject to the provisions of the St Marys Penrith Planning Agreement, as amended. The obligations under the Planning Agreement with regard to the delivery of certain infrastructure and services as part of the development of the Central Precinct are to be met. All works shall be carried out in accordance with the requirements of the St Marys Penrith Planning Agreement, as amended and the applicant is to provide documentation to Council demonstrating the terms of the Planning Agreement have been met to Council’s satisfaction prior to the issue of Subdivision Certificate.

2.2.8    Prior to the issue of Subdivision Certificate the amended Precinct plan is to be adopted by Council in accordance with Council’s resolution of 18 December 2017.

3.   Those individuals who made a submission be advised of Councils decision.

4.   A further report presented to a council meeting providing information about additional dwellings, timelines, employment and monitoring programs in place.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

3        Roads and Maritime Services (RMS) 2017/18 Road Funding Grants                          

16  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Karen McKeown

That:

1.    The information contained in the report on Roads and Maritime Services (RMS) 2017/18 Road Funding Grants be received.

2.    The RMS 2017/18 Program Funding Block Grant of $1,146,000 be accepted.

3.    The Common Seal of the Council of the City of Penrith be affixed to the “Agreement for Block Grant Assistance to Council for Regional Roads 2017/18”.

4.     A letter be written to the relevant Local Members thanking them for their support and contribution to the grants.

4        Roads and Maritime Services (RMS) 2017/18 REPAIR Program (Rehabilitation) Road Funding Grant                                                                                                          

17  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Karen McKeown

That:

1.    The information contained in the report on Roads and Maritime Services (RMS) 2017/18 REPAIR Program (Rehabilitation) Road Funding Grant be received.

2.    Council accept the grant of $300,000, offered under the 2017/18 Roads and Maritime Services REPAIR Program, for the reconstruction of Dunheved Road between Tasman Street and Greenbank Drive, Cambridge Gardens.

3.     A letter be written to the relevant Local Members thanking them for their support and contribution to the grants.

5        Tender Reference 17/18-12 - Construction of High Street Stage 1, Penrith               

18  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kath Presdee

That:

1.    The information contained in the report on Tender Reference 17/18-12 - Construction of High Street Stage 1, Penrith be received.

2.    Council authorise work on private land as required.

3.    CA&I Pty be awarded the Contract subject to the execution of a formal agreement for the Construction of High Street Stage 1, Penrith, for an amount of $6,017,236.00 excluding GST.

4.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

6        Tender Reference 17/18-09 - Design and Construction of Gross Pollutant Traps (GPTs) within Penrith LGA.                                                                                              

19  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Tender Reference 17/18-09 - Design and Construction of Gross Pollutant Traps (GPTs) within Penrith LGA. be received.

2.    Cockerill Contracting Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Design and Construction of Gross Pollutant Traps (GPTs) at Two Locations within the Penrith LGA for an amount of $488,670 excluding GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

7        Acceptance of Grant Funding Offers - NSW Floodplain Management Program 2017/18                                                                                                                                

20  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Acceptance of Grant Funding Offers - NSW Floodplain Management Program 2017/18 be received.

2.    Council accept the grant funding offers from the NSW Government for the following studies:

a.   Nepean River Floodplain Risk Management Study and Plan - $340,000; and

b.   Emu Plains Overland Flow Flood Study - $197,333.

3.    Council write to the Minister for the Environment, Local Members and the Office of Environment and Heritage, expressing appreciation of their continued support and funding towards Council’s Floodplain Management programs.

8        Tender Reference RFT17/18-13 for the supply, installation, testing and commissioning of sports field lighting at Shepherd Street, Colyton                         

21  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Aaron Duke

That:

1.    The information contained in the report on Tender Reference RFT17/18-13 for the supply, installation, testing and commissioning of sports field lighting at Shepherd Street, Colyton be received.

2.    The proposal and lump sum price from Hix Group Pty Ltd T/A Hix Electrical & Data Services $137,924.92 be accepted for supply, installation, testing and commissioning of Sportsfield Lighting to complete the full floodlighting design at Shepherd Street Reserve, Colyton.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

9        Audit, Risk and Improvement Committee                                                                      

22  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Kath Presdee that the information contained in the report on Audit, Risk and Improvement Committee be received.

11      Organisational Performance Report and Financial Review - December 2017           

23  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Kath Presdee

That:

1.    The information contained in the report on Organisational Performance Report and Financial Review - December 2017 be received.

2.    The Organisational Performance Report and Financial Review - December 2017 as at 31 December 2017, including the revised estimates outlined in this report and detailed in the Organisational Performance Report-December 2017 be adopted.

12      Summary of Investments & Banking for the periods 1 December to 31 December 2017 and 1 January to 31 January 2018                                                                         

24  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Kath Presdee

That:

1.    The information contained in the report on Summary of Investments & Banking for the periods 1 December to 31 December 2017 and 1 January to 31 January 2018 be received.

2.    The certificate of the Responsible Accounting Officer and Summaries of Investments and Performance for the periods 1 December 2017 to 31 December 2017 and 1 January 2018 to 31 January 2018 be noted and accepted.

3.    The graphical investment analyses as at 31 December 2017 and 31 January 2018 be noted.

10      Councillor Resignations and By-Election                                                                      

25 A MOTION was MOVED by Councillor Ross Fowler OAM seconded Councillor Karen McKeown

That:

1.     The information contained in the report on Councillor Resignations and By-Election be received.

2.     The By-Elections of the Council are to be administered by the General Manager of the Council.

3.     The General Manager intends to engage the Australian Election Company to administer the election subject to a satisfactory quote being received.

4.     A tender process not be entered into in accordance with Section 55 (3)(i) of the Local Government Act 1993 due to the likely unavailability of competitive tenders in addition to the short time frame in which the by-elections must occur.

5.     Council write to the Office of Local Government advising of this decision and of the nominated Returning Officer and Substitute Returning Officer when this information is available.

6.     The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

7.     A budget be established of $500,000 for all election related activities to be funded from the election reserve.

An AMENDMENT was move MOVED by Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM

That:

1.      The information contained in the report on Councillor Resignations and By-Election be received.

2.      The NSW Electoral Commission manage the By-Elections for the Council.

The AMENDMENT was PUT.

The AMENDMENT was LOST.

The MOTION was PUT.

The MOTION was CARRIED and on becoming the SUBSTANTIVE MOTION was also CARRIED.

RR 1           Boat Ramp, Tench Reserve Jamisontown   

Councillor Kevin Crameri OAM requested a truck of small stones be delivered to the boat ramp at Tench Reserve Jamisontown.

RR 2           Purchase of Drone with camera 

Councillor Kevin Crameri OAM requested that Council investigate the purchase of a drone with a camera.

RR 3           Release areas for Penrith  

Councillor Kevin Crameri OAM requested a report to Council on the next release areas for Penrith.

RR 4           Mulgoa Road    

Councillor Kevin Crameri OAM requested a memo reply to all Councillors about the major failures in Mulgoa Road south of the Village. When was council aware and why have we not done anything about it.

RR 5           Interaction Between Staff and Councillors Policy

Councillor Kevin Crameri OAM requested information on the Interaction Between Staff and Councillors Policy under the Code of Conduct.

RR 6           Digital Cemeteries Information   

Councillor Marcus Cornish requested a report back to Council on digital cemetery information for public use as other Councils provide the public of who is buried and where including ashes.

RR 7           Combustible Cladding       

Councillor Kath Presdee requested a memo reply regarding details of any Council owned properties that may contain combustible cladding, including industrial premises.

RR 8           Commercial Matter – Waste Collection Services Tender RFT 17/18-07

Councillor Greg Davies requested that a matter be referred to Committee of the Whole as it refers to information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

RR 9           Smell in St Marys      

Councillor Greg Davies requested that Council investigate of a smell that has returned to St Marys near the train station.

RR 10         Footpath Mamre Road        

Councillor Greg Davies requested that Council inspect footpath on western side of Mamre Road near M4 Highway.

RR 11         Installation of round-a-bout at Muru Drive and Glenmore Parkway

Councillor Todd Carney requested a report to the Local Traffic Committee on investigation of the need for a round-a-bout to be installed at the corner of Muru Drive and Glenmore Parkway.

RR 12         Sewage Smell Jensen Street Colyton 

Councillor Todd Carney requested that Council investigate sewage smell near the shopping centre on Jensen Street, Colyton.

RR 13         Link Road, Dunheved Business Park

Councillor Ross Fowler OAM requested a memo reply to all Councillors regarding an update on Link Road at Dunheved Business Park.

UB 2           50th Anniversary of the retreat at Mt Schoenstatt Spirituality         Centre, Mulgoa     

Councillor Ross Fowler OAM requested that an amount of $2000 be allocated from South Ward voted works to Mt Schoenstatt Spirituality Centre at Mulgoa to help with the costs of celebrations for the 50^th Anniversary.       

26 RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown that the matter be brought forward and dealt with as a matter of urgency.

His Worship the Mayor, Councillor John Thain, ruled that the matter was urgent and should be dealt with at the meeting.

27 RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown that an amount of $2000 be allocated from South Ward voted works to Mt Schoenstatt Spirituality Centre at Mulgoa to help with the costs of celebrations for the 50th Anniversary.

RR 14         Charity Bins Policy    

Councillor Mark Davies requested a memo reply regarding Council’s policy on Charity Bins and requested this should be reviewed and updated.

RR 15         Triangle Park    

Councillor Mark Davies requested a memo reply to all Councillors on the estimated completion date of Triangle Park.

RR 16         Triangle Pop up Park

Councillor Bernard Bratusa requested a memo reply to all Councillors on the construction timelines and cost of the park.

RR 17         Park in Brisbane Street, Oxley Park    

Councillor Tricia Hitchen commended and thanked all involved in the Park in Brisbane Street, Oxley Park including Brian Steffen, John Gordon and Jeni Pollard for their help.

2        City Deals                                                                                                                           

RECOMMENDED on the MOTION of Councillor Aaron Duke seconded Councillor Ross Fowler OAM

CW2 That:

1.    The information contained in the report on City Deals be received.

2.    Council delegate authority to the Mayor to sign the Western Sydney City Deal on behalf of Council if he is satisfied with the response from the other levels of government.

3        Nepean River Flood Study - Public Exhibition                                                              

RECOMMENDED on the MOTION of Councillor Aaron Duke seconded Councillor Ross Fowler OAM

CW3 That:

1.    The information contained in the report on Nepean River Flood Study - Public Exhibition be received.

2.    The Nepean River Flood Study – Draft Exhibition Report, August 2017 be endorsed for public exhibition for a period of no less than 28 days.

3.    A further report to be presented to Council on the results of the public exhibition of the Nepean River Flood Study – Draft Exhibition Report, August 2017 addressing any submissions received during the exhibition period.

4        Status of Compliance Service Activities                                                                        

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies

CW4 That the information contained in the report on Status of Compliance Service Activities be received.

5        Status of Litigation Matters                                                                                              

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Kath Presdee

CW5 That the information contained in the report on Status of Litigation Matters be received.

6        Council Property - Lease Agreement - Suite 2, 54 Henry Street Penrith (former Council library)                                                                                                                  

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Kevin Crameri OAM

CW6 That:

1.    The information contained in the report on Council Property - Lease Agreement - Suite 2, 54 Henry Street Penrith (former Council library) be received.

2.    Council approve the proposed new lease agreement under the terms and conditions listed within the report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

7        Lease for Council owned property at Shop 1/225-227 Queen Street St Marys to Pelagia Kalvgin and Vasantha Karunasinghe                                                                

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

CW7 That:

1.    The information contained in the report on Lease for Council owned property at Shop 1/225-227 Queen Street St Marys to Pelagia Kalvgin and Vasantha Karunasinghe be received.

2.    Council approve the proposed new lease agreement under the terms and conditions listed within the report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

8        Licence Agreement - Unused Public Laneway adjacent to 22 Peachtree Road Penrith for use by Unara CH PTY LTD                                                                            

RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Ross Fowler OAM

CW8 That:

1.    The information contained in the report on Licence Agreement - Unused Public Laneway adjacent to 22 Peachtree Road Penrith for use by Unara CH PTY LTD be received.

2.    Council approve the proposed new licence agreement under the terms and conditions listed within the report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

10      Commercial Matter - Waste Collection Services Tender RFT 17/18-07

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Aaron Duke

CW10 That:

1.    The tender closing date be extended for 2 weeks.

2.    Tenderers to the Waste Collection Services Tender RFT 17/18-07 be required to make any offer to any employees to be transferred from the previous contractor to the successful tenderer be on pay rates no less than the employees are on under the Enterprise Bargaining Agreement currently existing.

3.     Employment entitlements including Long Service Leave, Annual Leave etc. be transferred to the successful tenderer to provide continuity of entitlements.

9        General Manager Recruitment                                                                                         

RECOMMENDED on the MOTION of Councillor Tricia Hitchen seconded Councillor Todd Carney

CW9 That:

1.    The information contained in the report on General Manager Recruitment be received.

2.    The Total Remuneration Package as set out in the report to the Committee of the whole be included in the recruitment process for the new General Manager.

APOLOGIES

30  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Mark Davies that apologies be received for Councillor Jim Aitken OAM.

SUSPENSION OF STANDING ORDERS

31  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Greg Davies that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:06pm.

RESUMPTION OF STANDING ORDERS

32  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Karen McKeown that Standing Orders be resumed, the time being 7:18pm.

1        Committee of the Whole Item 10 - Commercial Matter - Waste Collection Services Tender RFT 17/18-07 - Ordinary Meeting 26 February 2018

Councillor Todd Carney left the meeting, the time being 7:18pm.
                                                                                                                                             

Chief Governance Officer, Stephen Britten read a statement that Council should consider moving this item to Committee of the Whole as it refers to information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

2                 Committee of the Whole Item 10 - Commercial Matter – Waste       Collection Services Tender RFT 17/18-07 - Ordinary Meeting 26    February 2018   

A MOTION was MOVED by Councillor Ross Fowler OAM seconded Councillor Mark Davies that the following motion as passed by Council at the Ordinary Meeting of 26 February 2018 be rescinded:

CW2 That:

1.    The tender closing date be extended for 2 weeks.

2.    Tenderers to the Waste Collection Services Tender RFT 17/18-07 be required to make any offer to any employees to be transferred from the previous contractor to the successful tenderer be on pay rates no less than the employees are on under the Enterprise Bargaining Agreement currently existing.

3.     Employment entitlements including Long Service Leave, Annual Leave etc. be transferred to the successful tenderer to provide continuity of entitlements.

The MOTION was PUT.
The MOTION was LOST.

RECOMMENDATION

That the Mayoral Minute on Passing of Max Laughton OAM be received.

RECOMMENDATION

That the Mayoral Minute on 2018 Australia Day Honours be received.

APOLOGIES

His Worship the Mayor, Councillor John Thain and Alan Stoneham – General Manager.

CONFIRMATION OF MINUTES - Resilience Committee Meeting - 4 October 2017

The minutes of the Resilience Committee Meeting of 4 October 2017 were confirmed.

1        Overview of Opportunities to Incorporate Resilience into Planning Controls and Development in the City

Peter Wood provided an introduction to planning and development controls in the City. The City Planning Department is responsible for the policy framework of planning controls, while the Development Services Department is responsible for assessing applications for development.

Peter also provided an overview of the planning controls relevant to local government, outlining the hierarchy of controls from State Environmental Planning Policies through to Local Environmental Planning Policies and Development Control Plans (DCP). There is potential for the Committee to have some influence in amending Council’s DCP to improve policy controls, leading to better planning outcomes for the City.

There may be other opportunities for the Committee to be involved, for example through the review of the Residential Strategy for the City and other significant policies.     A commitment was made that significant policies and reviews would be brought to the Committee for input.

There was some discussion around the changes to the development assessment process which are due to be introduced on 1 March 2018. This will see the establishment of local planning panels to assess development applications with a value of more than $10million.

RECOMMENDED

That the information contained in the report on Overview of Opportunities to Incorporate Resilience into Planning Controls and Development in the City be received.

4        Sustainability Program 2017-18

Andrew Hewson presented this report, providing the Committee with an overview of the key projects being undertaken by Council’s Sustainability Team, including street tree planting, a citizen science project with UNSW, CAPS bus shelter installation, WSROC’s Turn Down the Heat Strategy and Action Plan, solar information night, Civic Centre solar feasibility study and the Global Covenant of Mayors for Climate and Energy and the Cities Power Partnership.

There was some discussion of the CAPS bus shelter project and a commitment was made to distribute the research report from this project. An invitation to the Energy Efficiency and Solar Information evening will also be forwarded to all Committee members. There was also interest in the recently constructed Jordan Springs Community Hub with interest in holding the next Committee meeting at this venue.

RECOMMENDED

That the information contained in the report on Sustainability Program 2017-18 be received.

3        Outcomes of Priority Setting Workshop October 2017

Carmel Hamilton provided an overview of the priority setting workshop held at the last Committee meeting of 4 October 2017. There was overall agreement that the issues of most relevance were greencover and the need to improve social cohesion, followed by climate change adaptation, supporting urban food, and healthy lifestyles.

There was also a discussion of project ideas raised at the workshop by Committee members, with information provided on how the project could be implemented by Council. 

A suggestion was put forward by Assoc. Prof Bradley Forssman that Council work with the Nepean Blue Mountains Local Health District in the delivery of communications around staying cool and being prepared for summer 2018-19. This opportunity will be pursued.

RECOMMENDED

That the information contained in the report on Outcomes of Priority Setting Workshop October 2017 be received.

2        Draft Our Resilient Sydney: A Strategy for City Resilience

Carmel Hamilton presented the report, providing an update on the Resilient Sydney project. Five key areas for action have been identified and will be outlined in the Resilient Sydney Strategy which is expected to be released before the next Committee meeting.

A launch event is likely to be held in Penrith and information regarding this event will be provided to all Committee members.

RECOMMENDED

That the information contained in the report on Draft Our Resilient Sydney: A Strategy for City Resilience be received.

GB 1           Health Action Plans ‘Healthy Built Environment’ Sub-Committee

Bradley Forssman identified that there are opportunities for Council and the Local Health District to work together more closely in the future through the existing Health Action Plan. A Healthy Built Environment sub-committee is being established and Bradley will provide more information to the Committee once it is available, including terms of reference. Bradley also committed to bringing the work of the sub-committee to the Resilience Committee as it progresses.

GB 2           Urban Food Project   

 Nevin Sweeney provided an update to the Committee on the urban food project ‘Productive in Penrith’ that is being pursued by a sub group of the Committee. It has been identified that there is a lack of resources available specifically for people on how to grow food in Penrith and Western Sydney, with unique challenges such as heat, clay soils and low rainfall. A range of educational products is being investigated including short videos, fact sheets and booklets to provide this information to the community.

Carina Fernandes identified that she has been reaching out to existing groups that may have an interest in this project to establish a stronger network.

Suzanne Dunford suggested that the upcoming NSW Environmental Trust’s Environmental Education Grants program might be an option to consider funding the project. Applications open in April 2018.

GB 3           Kingswood Bus Shelter     

Carina Fernandes identified a bus shelter near Kingswood Public School as being exposed to extreme heat and that this had been raised with Carmel Hamilton prior to the meeting.

Council’s traffic engineers have inspected the site and the location meets the requirements to be placed on Council’s Bus Shelter Prioritisation List. Funding for 2017-18 has already been allocated but the site will be included in considerations for next year’s budget.

GB 4           Climate Change Fund         

Suzanne Dunford suggested that she provide a presentation at the next meeting on the Energy Affordability Package that has been developed by the NSW State Government. This will be included in the next meeting agenda.

GB 5           Council’s Advocacy Program     

Craig Butler highlighted the importance of Council’s Advocacy Program in achieving great outcomes for the City. Of particular importance at the moment is the need for a North-South rail link between St Marys and the airport site to allow the development of knowledge centres and additional jobs in a sustainable way. Craig suggested that it may be appropriate for some advocacy actions in the future to be brought to the Committee for consideration and endorsement. It was agreed that this would be explored as opportunities become available.

GB 6           Sydney Science Park          

Craig Butler suggested it would be useful for the Committee to receive a presentation on the range of innovations being proposed as part of the Sydney Science Park being developed by Celestino. It was agreed that a presentation on this should be arranged for a future Committee meeting.

GB 7           Operational Plan        

Craig Butler identified that Council will start developing it’s 2018-19 Operational Plan. It was agreed that opportunities to engage the Committee with this work should be explored.

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Resilience Committee meeting held on 7 February, 2018 be adopted.

APOLOGIES

Apologies were accepted from Hans Meijer and Graham Howe.

CONFIRMATION OF MINUTES - Access Committee Meeting - 13 December 2017

The minutes of the Access Committee Meeting of 13 December 2017 were confirmed.

1        Development Applications Referred to the AccessCommittee

DA17/1092       Staged Construction of Wallacia Memorial Park including Cemetery, Chapel and related crematorium and functions rooms, administration building, services outbuilding, parkland areas, internal roads, carparking and associated landscaping and site servicing works

Gavin Cherry introduced Clare Aslanis to speak on the proposal for the Wallacia Memorial Park.

The proposed DA is for a cemetery of 88,000 burial plots, a crematorium, function rooms, and administration building, and refurbishment of the golf club building to be used for wakes.  The development will be in three stages but consent is sought for the entire development.  The cemetery is anticipated to have a life span of 140 years.

It was advised that the golf club house is on a sloped part of the site.  The main entry to the building is on the first floor with a ramp going up to it.

It is proposed that the existing club house be refurbished, with changes internally and direct access at the back.  All the buildings have separate carparking though the accessible spaces are not shown on the plan.

Clare Aslanis advised that the internal roads have enough space to park alongside.

Clare Aslanis advised that this development will be determined by the Joint Regional Planning Panel.  Council will make a recommendation to the panel, which includes comments from the Access Committee.

Issues discussed by the Committee included:

·    Footpaths

·    Provision of seating along the walkway

·    Adequate provision of parking

·    Accessible carparking

·    Retention of the golf course.

Clare Aslanis left the meeting at 5.39pm.

DA17/1107      Proposed Demolition of Existing Structures and Construction of a Four Storey Health Services Facility including Private Hospital and Specialist Health Services, 29 Derby Street, Kingswood

Paul Anzellotti spoke to the development application advising that the existing structures would be demolished and there is proposed construction of a four storey health services facility, consisting of a private hospital and specialist health services and four levels of basement carparking.

The site is directly opposite Nepean Hospital near the roundabout.  The block has a 40m frontage on Derby Street and a 60m frontage to Somerset Street.

Paul Anzellotti advised that the actual application is only for the building itself.  Future uses will be subject to a future application or compliance application.

It was advised that the main access will be off Somerset Street with the vehicle access from Derby Street.  There are four accessible carparking spaces on basement level one and one accessible carpark space on the lower ground level.

There is a 1:20 ramp from the footpath to the main lobby area and café which fronts Somerset Street.  The private hospital will be on the first floor.  The application is only for the shell of the building.  All levels will be subject to future compliance applications.

Paul Anzellotti advised that this application would be going to the Joint Regional Planning Panel.

Issues discussed by the Committee included:

·    Fire exit from the building for people in wheelchairs, fire compartments and sprinklers

·    Increasing the number of accessible carpark spaces

·    Traffic congestion around the development

·    Enquiry regarding whether there would be another assessment report with the internal fitout

·    Whether the external of the building is accessible for people with a cane

·    Provision of tactiles

·    To ensure the tree line is low enough so there is visible access

·    Warning indicators, audio or lights, to be provided near the carpark entrance/exit

·    An additional bus stop so vision impaired people can avoid crossing the road.

DA17/1147        Internal Fitout and Change of use to Indoor Swimming Pool for Educational Purposes, 232 Coreen Avenue, Penrith

Lucy Goldstein spoke to the development application for the change of use to an indoor swimming pool facility on Coreen Avenue.  It was advised that the site has industrial businesses to the north and east of the site, and residential land uses to the west of the site. To the south of the site is a Public Reserve for drainage purposes.

Paul Anzellotti left the meeting at 6.00pm.

Currently a metal clad warehouse is located on the site.  The proposal seeks consent for change of use for an indoor swimming pool.  The internal fitout includes the swimming pool, an office, foyer, bathroom, change rooms and shower bay.

It is proposed that there will be 20 clients per half hour session.  Structured classes will be held for children with some adult classes.

It is proposed to have 25 carpark spaces which would include one accessible carparking spot.

It the pool is to be used for hydrotherapy a pool lift would be required.

Issues discussed by the Committee included:

·    Ramp to the pool and deck area

·    Provision of a lift

·    The orientation of two of the carpark spots

·    Pedestrian access to the site

·    Provision of an adult change table

·    At least one cubicle be large enough so that a carer can attend

·    Concern for children going on the road.

DA17/1204       Place of Worship, Lot 1 Water Street Werrington including an 89 place child care centre and associated remediation, earthworks, road construction, drainage and landscaping works

Gannon Cuneo spoke to the development application for the proposed place of public worship and child care centre in Water Street, Werrington.

Wollemi College is located to the east of the site with Cobham Juvenile Centre adjoining the site to the east.  Claremont Meadows is to the south of the site.

The first stage of the development comprises a 400 seat auditorium for place of worship over two levels.  Also proposed is administration and office space.  A lift is to be provided with the first stage of the development as well as parking for 125 vehicles.

Stage 2 proposes an extra floor on top with construction of a 1,350 seat auditorium, a child and youth ministry, and construction of an additional 260 parking spaces.  Accessible parking will be provided with stage 1 and stage 2.

Lifts will be provided in stage 2 to access all areas of stage 2.  Stage 3 is construction of the most southern part of the building for the 89 place child care centre including outdoor play area.

This development application is going to the SydWest Planning Panel at the end of the month.

Issues discussed by the Committee included:

·    The number of wheelchair seats to be provided in the auditorium

·    Traffic near the development

·    Provision of footpath or walkway

·    Road upgrades including slip lane from the Great Western Highway

·    Access to the entry of the building.

Gannon Cuneo left the meeting at 6.30pm.

DA17/1247       Place of Worship, 230-242 Aldington Road, Kemps Creek

Jane Hetherington spoke to the development application for the place of worship at Kemps Creek including a Hindu Temple, assembly hall, community kitchen and dining hall, Monks residence, landscaped areas, internal roads, car parking and associated site works. The site is 10 hectares in size surrounded by rural residential development.

This development will go to the Joint Regional Planning Panel.

Issues discussed by the Committee included:

·    The grade of the raised walkway

·    Accessible path of travel throughout the development.

RECOMMENDED

That the information contained in the report on Development Applications Referred to the Access Committee be received.

GB 1           Snap Send Solve       

Erich Weller handed out a copy of a memo regarding the Snap, Send Solve app.  The memo will also be sent out electronically to Committee members.  The memo advised that the owners of the Snap Send Solve app have changed the way they operate and if a fee is not paid they will not divulge the address of the sender or location of the issue.  Council is not prepared to pay a fee.  The memo details three principal ways how Access Committee members can notify Council of any access issue between meetings.  Claire Galvin, Council’s Disability Inclusion Officer, can also be contacted directly with any issues.

Carole Grayson queried if Mastri could be used in place of the Snap, Send Solve app.  Carole Grayson asked if Council liked the Snap, Send Solve app as there were some good features. Erich Weller replied that he could not answer that question and that Council had recently established a contact centre and a customer experience manager to deliver more consistent responses to customers.

Erich Weller suggested that the Customer Experience Manager be invited to attend an Access Committee meeting and advise on Council’s customer service approach and priorities.

GB 2           Penrith Station 

Anthony Mulholland advised that the tactile ground surface indicators had been installed at Penrith Station.

GB 3           Lights on Mulgoa Road      

Anthony Mullholland enquired about the lights on Mulgoa Road and advised that some were not working.  Councillor Carney suggested undertaking an audit of the lights.  Erich Weller said enquiries would be made about the Mulgoa Road lights and reported back.

GB 4           Judges Place Carpark Public Toilets  

Anthony Mulholland highlighted the public toilets in Judges Place Carpark and asked about regular needles checks.  Information will be provided back on this matter.

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 14 February, 2018 be adopted.

APOLOGIES

Councillor Aaron Duke (Representative for the Member for Londonderry), Councillor Marcus Cornish, Nick Veljanovski – Transit Systems NSW, Jodie Mallia - Comfort Delgro Cabcharge NSW (Blue Mountains Transit), Adam Wilkinson – Engineering Services Manager.

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 5 February 2018

The minutes of the Local Traffic Committee Meeting of 5 February 2018 were confirmed.

1        John Tipping Grove, Penrith - Proposed 'No Parking' Restrictions                           

Laura Van Putten of RMS recommended to the Committee that LTC matters be forwarded to the RMS for consultation prior to the LTC meeting, in order to allow for enough time for the RMS to also liaise with Transport for NSW (TfNSW) about the matter.

David Drozd – Traffic Engineering Coordinator advised that currently consultation with the RMS is undertaken at the same time Council consults with the community. David Drozd – Traffic Engineering Coordinator advised that the following LTC agenda and all future LTC agendas will be with all parties seven days earlier than the current process. The RMS will therefore have a week and a half (nine days or so) to review and make comment in preparation for the meeting.

RECOMMENDED

That:

1.    The information contained in the report on John Tipping Grove, Penrith - Proposed 'No Parking' Restrictions be received.

2.    Consultation be undertaken with affected residents and any substantial objections referred back to the Local Traffic Committee.

3.    Subject to no substantial objections, and concurrence from Roads and Maritime Services and Transport for NSW regarding the 1km radius rule, ‘No Stopping’ restrictions be installed on John Tipping Grove as shown in Appendix 1.

4.    Council’s Ranger Services and the resident be advised of Council’s resolution.

2        Laycock Street, Cranebrook - Proposed Changes to Parking Signage                     

Laura Van Putten of RMS expressed concern about the proposed 23 metres long Bus Zone on Laycock Street, Cranebrook and advised that all Bus Zones are required to be 30 metres long in accordance with RMS guidelines. Laura Van Putten suggested that the Bus Zone be relocated.

Catherine Waerner – Road Safety Officer advised that there is currently a Bus Shelter at the subject Bus Zone and therefore the Bus Zone cannot be relocated.

Wayne Mitchell – (Chair) – Executive Manager Environment and City Development advised that the current Bus Zone setup up would have been established in order to prevent conflict with vehicles trying to ingress to park and egress. 

Steve Grady of Busways expressed concerns about vehicles parking close to the proposed Bus Zone. As such, Steve Grady requested that Braddock Public School P & C and the Principal of the school be advised of the proposed changes to parking signage via the school’s newsletter.

David Drozd – Traffic Engineering Coordinator advised that a bus is 13 metres long and requires 6 metres ingress and 4 metres egress. Steve Grady of Busways concurred.

David Drozd also advised that as the spaces adjacent to the Bus Zone will be unrestricted, it will not be utilised as a ‘Kiss & Ride’ zone and therefore conflicts will be limited for bus and pedestrian movements.

RECOMMENDED

That:

1.    The information contained in the report on Laycock Street, Cranebrook - Proposed Changes to Parking Signage be received.

2.    The ‘No Stopping’ zone on the approach to the pedestrian crossing on Laycock Street, Cranebrook, midblock between Waterfall Crescent and Hosking Street, be reduced from 37 metres to 19 metres, creating three unrestricted parking spaces on the frontage of Braddock Public School as shown on Appendices 1 and 2.

3.    The Bus Zone on Laycock Street outside Braddock Public School be increased from 18 metres to 23 metres as shown on Appendices 1 and 2.

4.     Consultation be conducted with Braddock Public School and the school Principal be requested to publish the proposed changes to parking signage on Laycock Street, Cranebrook in the school’s newsletter.

3        Wattle Avenue and Willow Road, North St Marys - Proposed 'No Stopping' Restrictions and Double Barrier Line Marking                                                              

Laura Van Putten of the RMS enquired about the width of the road lane on Willow Road, North St Marys following the installation of the 30 metre double barrier line marking. 

Caitlin Bailey – Trainee Engineer advised that the road lanes are 3.5 metres wide.

RECOMMENDED

That:

1.    The information contained in the report on Wattle Avenue and Willow Road, North St Marys - Proposed 'No Stopping' Restrictions and Double Barrier Line Marking be received.

2.    Consultation be undertaken with affected residents and the Principal of St Marys North Public School.

3.    Subject to no substantial objections being received, signage and line marking be installed on Wattle Avenue and Willow Road, North St Marys as shown in Appendix 1.

4.    Adjacent residents and St Marys North Public school be advised of Council’s resolution.

4        Ellim Place, Cranebrook - Proposed Installation of Parking Restrictions                 

Wayne Mitchell (Chair) – Executive Manager Environment and City Development enquired if this was a road related area.

Catherine Waerner – Road Safety Officer confirmed that this is a road related area.

RECOMMENDED

That:

1.    The information contained in the report on Ellim Place, Cranebrook - Proposed Installation of Parking Restrictions be received.

2.    Signs stating “No Parking: Authorised Council Vehicles Excepted” be installed in two locations near the Grays Lane Children’s Centre Driveway near Ellim Place, Cranebrook, and on the fence near the Council Minibus parking space.

3.    The Director of Grays Lane Children’s Centre be informed.

5        ANZAC Day Services and Marches - Sunday, 22 April 2018 and Wednesday, 25 April 2018                                                                                                                           

RECOMMENDED

That:

1.    The information contained in the report on ANZAC Day Services and Marches - Sunday, 22 April 2018 and Wednesday, 25 April 2018  be received.

2.    The Traffic Management Plans for the Class 2 and Class 4 Special Events pursuant to Roads and Maritime Services “Guide to Traffic and Transport Management for Special Events 2006” for the ANZAC Day Dawn Service and March on Sunday, 22 April, and Service and March on Wednesday, 25 April, 2018 be endorsed, subject to the following conditions:

(a)  Approval be given for the temporary closure of the following roads for the duration of the events: -

(b)    A Traffic Management Plan and Traffic Control Plan detailing each event, including a Risk Management Plan, be lodged by the event applicant with the Roads and Maritime Services for approval and NSW Police for information prior to the events.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the events.  The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the events.

(c)     The event applicant submits to Council a copy of Public Liability   Insurance (usually a Certificate of Currency) of minimum $20 million,          prior to the events.  In addition, the event applicant indemnifies Council        in writing against all claims for damage and injury which may result        from the proposed events.

(d) The event applicant arranges to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan.  Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

(e) The event applicant must provide advice to Council prior to the events that the event addresses all requirements of the NSW Occupational Health & Safety Act 2000 and the NSW Occupational Health & Safety Regulations 2001.

(f) The event applicant advertises the proposed temporary road closures in local newspapers a minimum of two weeks prior to the events, and provide Variable Message Signs (VMS) in appropriate locations a minimum of one week prior to the events, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

(g) The event applicant deliver an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the events.  Any concerns or requirements must be resolved by the applicant or referred back to Council for consideration.  Satisfactory arrangements must be made to address such concerns to allow the events to proceed.

(h) Signposting advising the date and time of all closures be provided and erected by the event organiser two weeks prior to the events (the applicant to liaise with the Roads and Maritime Services regarding size of sign and text height).

(i)  The event organiser notifies ambulance and fire brigade (Fire and Rescue NSW and Rural Fire Services) and State Emergency Services of the proposed events and submit a copy of the notification to Council prior to the events.

(j)  The event applicant notifies private bus companies of the proposed events and submit a copy of the notification to Council prior to the events.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the events.

(k) Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report will be required to be submitted to the next available Local Traffic Committee meeting.

(l)  The event applicant shall ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

(m) The event applicant is to request participants to obey road rules and     Police directions during the events.

3.    The applicant be advised of Council’s resolution.

4.    As a requirement of the RMS "Guide to Traffic and Transport Management for Special Events 2006”, this approval endorsing the traffic management plans are to be considered as Council’s Authorisation to regulate traffic on Council roads.

6        Swallow Drive, Erskine Park - Proposed Pedestrian Facility                                       

Michael Alderton – Acting Engineering Services Manger enquired if there were any immediate safety concerns for students at this location and, if so, are there any measures such as fencing that Council could install in the interim until this location receives priority on Council’s Traffic Facilities Priority List.

Catherine Waerner – Road Safety Officer advised that the installation of fencing was considered at this location, however safety issues were raised as there could be potential for students and parents to walk around the fencing and still use the speed hump as a crossing.

Catherine Waerner advised that she would contact Erskine Park High School about encouraging students and parents to cross at the existing marked pedestrian crossing and not at the speed hump.

Laura Van Putten of RMS enquired about instances where students are using the painted median island as a stopping point to cross the road.

Catherine Waerner – Road Safety Officer advised that there were very few instances of pedestrians using the painted median island as a stopping point to cross the road.

Laura Van Putten suggested that the painted median island be investigated for any potential safety improvements. 

RECOMMENDED

That:

1.    The information contained in the report on Swallow Drive, Erskine Park - Proposed Pedestrian Facility be received.

2.    It be proposed that this location be considered in principle for a future pedestrian facility, with a conceptual and detailed design plan to be submitted to a future meeting of the Local Traffic Committee, and Council’s Road Safety Officer investigate the painted median island for any potential safety improvements, and the proposed facility to be placed on Council’s Traffic Facilities Priority List.

3.    Mayor, Councillor John Thain, Blue Datto and Erskine Park High School be informed.

7        Laneway Off Carcolla Way, Jordan Springs - Signage and Line Marking Plan         

Wayne Mitchell (Chair) - Executive Manager Environment and City Development advised that this location is classed as medium density with rear access being provided to properties.

Deputy Mayor, Councillor Tricia Hitchen (Representative for the Member for Penrith) commended the Committee for seeking to implement this signage and linemarking at an early stage as there could be a potential issue of parking in the future.

Laura Van Putten of RMS enquired if Council considered ‘No Stopping’ on the eastern side of the laneway instead.

David Drozd – Traffic Engineering Coordinator advised that a staggered short stay in which ‘No Parking’ restrictions permit would be most appropriate at this location and would have less of an impact on residents.

RECOMMENDED

That:

1.    The information contained in the report on Laneway Off Carcolla Way, Jordan Springs - Signage and Line Marking Plan  be received.

2.    The signage and line marking plan prepared by Group Development Services for the laneway adjacent to Carcolla Way, Jordan Springs (Plan Number: SK1 Revision: 2, dated 30/10/2017) be endorsed for construction (as shown in Appendix 1).

3.    All associated signage and line marking be installed in accordance with Australian Standards.

4.    All costs associated with the installation of the signage and line marking be funded by the applicant.

5.    Group Development Services be advised of Council’s resolution.

8        Penrith Panthers Precinct Redevelopment Multideck Carpark - Signage and Line Marking Plan                                                                                                                      

Laura Van Putten of RMS and Deputy Mayor, Councillor Tricia Hitchen (Representative for the Member for Penrith) expressed concerns about the removal of the pedestrian crossing on Retreat Drive, Penrith and raised safety concerns about potential instances of pedestrians jaywalking.

Graham Green – Senior Traffic Engineer advised that pedestrians can cross at the signalised intersection of Retreat Drive and Mulgoa Road, Penrith instead.

Laura Van  Putten of RMS raised concerns with regard to the L3 line marking depicted at the roundabout. Laura Van Putten requested that the line marking be reviewed and amended.

David Drozd – Traffic Engineering Coordinator advised that he believes the line marking depicted at the roundabout on the signage and line marking plan will not be an issue but will follow-up with Council’s Design Engineers to amend if needed.

David Drozd also advised that Penrith Panthers will be required to update their Traffic Management Plan (TMP) as this precinct is expected to have future developments.

RECOMMENDED

That:

1.    The information contained in the report on Penrith Panthers Precinct Redevelopment Multideck Carpark - Signage and Line Marking Plan be received.

2.    The signage and line marking plans from Diversi for Panthers Precinct Redevelopment (Project No: 16138, Drawing No: C44, Revision: F, Dated 27/01/2017) be endorsed for construction (as shown in appendix 1), subject to further consultation with RMS.

3.    All associated signage and line marking be installed in accordance with Australian Standards.

4.    All costs associated with the installation of the signage and line marking be funded by the applicant.

5.    Cardno be advised of Council’s resolution.

6.     Penrith Panthers be requested to update their Standing Game Day TMP for their precinct to reflect the removal of the pedestrian crossing and provide a copy to Council for our information.

9        Lethbridge Street, Penrith - Signage and Line Marking Plan                                       

RECOMMENDED

That:

1.    The information contained in the report on Lethbridge Street, Penrith - Signage and Line Marking Plan be received.

2.    The signage and line marking plans from Barker Ryan Stewart for a proposed residential development at No. 5 Lethbridge Street, Penrith (Plan No: SY14132E4.01 Revision: C, Date 17/11/2015) be endorsed for construction (as shown in Appendix 1).

3.    All associated signage and line marking be installed in accordance with Australian Standards.

4.    All costs associated with the installation of the signage and line marking be funded by the applicant.

5.    Barker Ryan Stewart be advised of Council’s resolution.

10      Hope Street, Penrith - Residential Flat Building Development - Signage and Line Marking Plan                                                                                                                      

RECOMMENDED

That:

1.    The information contained in the report on Hope Street, Penrith - Residential Flat Building Development - Signage and Line Marking Plan be received.

2.    The signage and line marking plans from the Morson Group on behalf of the developer (Job No: 160880, Drawing No: C020, Revision: H, Dated: 20.02.18) be endorsed for construction (as shown in Appendix 1).

3.    All associated signage and line marking be installed in accordance with Australian Standards and Council requirements.

4.    All costs associated with the installation of the signage and line marking be funded by the applicant.

5.    Morson Group and Council’s Waste Services Department be advised of Council’s resolution.

GB 1           High Street, Penrith - Drainage Upgrade, Stage 1

Wasique Mohyuddin – Acting Design and Projects Manager presented a PowerPoint presentation to the Committee regarding the Stage 1 drainage upgrade works occurring on High Street, Penrith between Riley Street and Woodriff Street.

RECOMMENDED

          That the Committee note the information.

GB 2           The Northern Road, Penrith - Roads and Maritime Services Reconstruction Works - Homestead Road Closure      

James Chia and Candice Camacho of Lendlease presented a PowerPoint presentation on the reconstruction works occurring on The Northern Road, Penrith. It was advised that Homestead Road will be closed as part of the works and there would be VMS boards and detours occurring on surrounding streets.

RECOMMENDED

          That the Committee note the information.

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 5 March, 2018 be adopted.

APOLOGIES

Glenn Cooper, Western Sydney University; Julie Page, Needle and Syringe Program; Gai Hawthorn, Penrith CBD Corporation.

CONFIRMATION OF MINUTES - Penrith Community Safety Partnership Meeting - 6 December 2017

The minutes of the Penrith Community Safety Partnership Meeting of 6 December 2017 were confirmed.

1        Update on the delivery of Community Safety projects

Judges Place Car Park – Establishment of Alcohol Free Zone

Olivia Kidon advised that an Alcohol Free Zone has been proposed for Judges Place Car Park, Penrith, to help address alcohol related safety concerns at this location. 

Consultations were undertaken with local community groups and a public notice was advertised for a 30 day period in the local newspaper, which has now concluded.

No objections or comments were received in response to the proposal. A report will now be presented to Council’s Ordinary Meeting on 26 March 2018 recommending the establishment of the additional Zone at this location.

Warner Graffiti Education Program

Olivia advised that the Graffiti Education Program continues to be delivered to Primary and Secondary School students across the Local Government Area. Sessions have commenced being scheduled for February and March with 40 sessions programmed for Primary school students and 19 sessions programmed for Secondary school students. The program is an integral component of Council’s Graffiti Minimisation Strategy.

Peppertree Reserve Youth Engagement Project, Erskine Park

Olivia advised that the Peppertree Reserve Youth Engagement Project is continuing in Peppertree Reserve and surrounding areas. The project is funded by the NSW Department of Justice until June 2018 and aims to minimise anti-social behaviour and malicious damage in the area.

Council has engaged Community Junction to deliver programs and activities to young people on Friday nights.

Olivia noted a number of positive outcomes that the project has achieved, including the establishment of a Youth Leadership Crew, giving young people an opportunity to take a lead role in the delivery of the project. Positive feedback indicates that issues in the area have subsided.

A final update will be provided at the June Partnership meeting.

Application to the NSW Community Safety Fund 2018

Olivia advised that a funding application has been submitted to the NSW Department of Justice under the NSW Community Safety Fund 2018.

The proposed project is called ‘Gen Connect – North St Marys Community Safety Project’ and aims to improve safety by activating public spaces and fostering community cohesion.

The project proposes the installation of solar lighting in Parklawn Lane, to improve night time visibility; a mentoring program that connects younger residents; and a roller shutter art project to improve the aesthetics of the public space.

No advice has been received to date on the success of the application. An update will be provided on the outcome of the application at the June Partnership meeting.

Oxley Park Neighbour Day

Community Safety are working in partnership with Council’s Neighbourhood Renewal team to host ‘Neighbour Day’ at Ridge Park, Oxley Park on Sunday 25 March from 1pm to 4pm..

The picnic style event aims to encourage residents to connect with their neighbours. There will be free food, garden games, competitions, gelato and prizes.

Daniel Wanja asked if there were flyers for the event for distribution as young people from his service would love to attend. Olivia advised that there will be flyers available and that when they are ready they will be sent to Partnership members for distribution.

Update on the Draft Community Safety Plan 2018 – 2021

Allison Kyriakakis provided an update on the progress of the Community Safety Plan 2018-2021 with a PowerPoint Presentation outlining the consultation process, findings, draft action plan and next steps to get the Plan endorsed as a Community Safety Compact.

Community Safety conducted extensive consultation for the new Plan in late 2017, including targeted engagement with local community organisations, businesses and residents. An online Community Safety survey was promoted with an additional version tailored to young people. Collectively, over 1,000 people participated in the consultation process.

Nepean Police Area Command was also consulted in the process where outcomes indicated similar priorities and indicators for community safety and wellbeing.

Allison discussed the key findings from the consultations, surveys and crime profile which identified and support three (3) priority areas that the Plan will focus on, being: Public Space Safety, Domestic and Family Violence and Community Cohesion and Resilience.

A draft Plan will be presented to an upcoming Councillor Briefing, followed by a 30 day public exhibition period, and final plan presentation to Council seeking adoption. Pending Council adoption, the Plan will be submitted to the NSW Department of Justice seeking endorsement, which gives Council eligibility to apply for NSW crime prevention grant funding rounds. 

RECOMMENDED

That the information contained in the report on Update on the delivery of Community Safety projects be received.

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Penrith Community Safety Partnership meeting held on 7 March, 2018 be adopted.

1

Establishment of Alcohol Free Zone at Judges Place Car Park, Woodriff Street, Penrith   

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Maintain a Community Safety Plan for the City

RECOMMENDATION

That:

1.    The information contained in the report on Establishment of Alcohol Free Zone at Judges Place Car Park, Woodriff Street, Penrith be received.

2.    Council support the establishment of an Alcohol Free Zone at Judges Place Car Park, Woodriff Street, Penrith, from 26 March 2018 until 31 October 2021, to align with the expiry date of other Alcohol Free Zones across the City.

2

Street and Park Tree Management Plan   

Outcome

We care about our environment

Strategy

Protect the environment of our City

Service Activity

Maintain Council's natural areas

RECOMMENDATION

That:

1.    The information contained in the report on Street and Park Tree Management Plan be received.

2.    Council endorse the draft Street and Park Tree Management Plan.

3.    The plan be regularly reviewed in parallel with the Asset Management Framework and the Cooling the City Strategy.

1. ⇩

Street and Park Tree Management Plan

38 Pages

Attachments Included

3

Amendment to location of Electricity Easement over Council Land - Belmore Street Carpark (Lots 43/44 DP175 and Lot 1 DP724427)   

Outcome

We have confidence in our Council

Strategy

Be open and fair in our decisions and our dealings with people

Service Activity

Respond to community requests for use of Council's land (licences, easements, road closures)

RECOMMENDATION

That:

1.    The information contained in the report on Amendment to location of Electricity Easement over Council Land - Belmore Street Carpark (Lots 43/44 DP175 and Lot 1 DP724427) be received.

2.    Council grant an Electrical Easement over Lots 43/44 DP175 and Lot 1 DP724427 for the consideration of $1.00, with Urban Growth to be responsible for all costs associated with the relocations, undergrounding of the cables, remediation and easement creation.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documents

1. ⇩

Location Plan - Easement Belmore Street Carpark

1 Page

Appendix

2. ⇩

Proposed Easement

1 Page

Appendix

4

Tender Reference RFT17/18-15 Drainage Asset Inventory Data Collection   

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Manage Council's assets to minimise risk, reflect lifecycle costs and meet community needs

 Agis Trading Pty Ltd

2/6 Sydney Rd,

Bayswater Vic 3153

 Antony Campbell

 Proterra Group

2 Aubigny Street Toowoomba QLD 4390

 Sean Rice

Rapid Map Services Pty Ltd

Level 9, 17 York Street Sydney NSW 2001

Brendan McNamara

Renew Solutions Pty Ltd

3/63 - 65 Dover Drive Burleigh Heads Queensland 2485

Charles Coathus

James Coathus

Renew Solutions Pty Ltd

$141,275

 12

 4

Rapid Map Services Pty Ltd

$180,500

 8

 6

Proterra Group

$180,500

8

4

Agis Trading Pty Ltd

$303,082

14

2

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference RFT17/18-15 Drainage Asset Inventory Data Collection be received.

2.    Rapid Map Services Pty Ltd be awarded the contract for the Drainage Asset Inventory data Collection and Visual Condition assessment for Emu Plains, Emu Heights and Leonay for the sum of $180,500 x GST.

5

2017-18 Borrowing Program   

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Provide accurate information to Council and the community on Council's financial activities

RECOMMENDATION

That:

1.    The information contained in the report on 2017-18 Borrowing Program be received.

2.    Council borrow the $11,540,000 to fund infrastructure assets.

3.    The General Manager be granted delegated authority to negotiate the loans in accordance with this resolution.

4.    The Common Seal of the Council of the City of Penrith be affixed to those documents that are necessary to finalise these borrowings.

5.    The final terms and conditions of the borrowings be reported to the Council upon completion of the loan contracts.

6

Summary of Investments & Banking for the period 1 February to 28 February 2018   

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Provide accurate information to Council and the community on Council's financial activities

RECOMMENDATION

That:

1.    The information contained in the report on Summary of Investments & Banking for the period 1 February to 28 February 2018 be received.

2.    The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period 1 February 2018 to 28 February 2018 be noted and accepted.

3.    The graphical investment analysis as at 28 February 2018 be noted.

1. ⇩

Investments Report

6 Pages

Appendix

7

Tender Reference RFT 17/18-18, Splash Pad Installation at Ripples Leisure Centre St Marys   

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Manage the delivery of Council's major capital projects

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference RFT 17/18-18, Splash Pad Installation at Ripples Leisure Centre St Marys be received

2.    Farley Pools Australia Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Design and Construction of Splash Pad at Ripples Leisure Centre St Marys for an amount of $1,400,000.00 excluding GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.