Council_Mark_POS_RGB

24 April 2018

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 30 April 2018 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

 

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

2.           APOLOGIES

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 26 March 2018.

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

5.           ADDRESSING COUNCIL

6.           MAYORAL MINUTES

Ben Felten - World Land Speed Record.

Six staff awarded Louise Petchell Sustainability Scholarship 2018.

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

Proposed Bells Line of Road Castlereagh Connection Corridor .

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Local Traffic Committee Meeting - 9 April 2018.

Access Committee Meeting - 11 April 2018.

Policy Review Committee Meeting - 16 April 2018.

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 30 April 2018

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

 


ADVANCE AUSTRALIA FAIR

 

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

Beneath our radiant Southern Cross

We’ll toil with hearts and hands;

To make this Commonwealth of ours

Renowned of all the lands;

For those who’ve come across the seas

We’ve boundless plains to share;

With courage let us all combine

To Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 



Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


 

Council Chambers

Seating Arrangements


For members of the public addressing the meeting


 

 

 

Lectern


 

 

Executive Managers


 

 

 

Assistant General Manager Craig Butler


Executive Manager - Community Vicki O’Kelly

General Manager
Alan Stoneham

His Worship the Mayor Councillor John Thain



Governance Coordinator Adam Beggs






Minute Clerk

MediaClr Marcus Cornish

North Ward

 

Clr Bernard Bratusa

East Ward

 

 

Clr Tricia Hitchen

East Ward

 

 

Clr Joshua Hoole

South Ward

 

 

Clr Mark Davies

South Ward

 

 

Clr Jim Aitken OAM

Public GalleryNorth Ward

 

 

Clr Ross Fowler OAM

South Ward

 

 

Clr Kevin Crameri OAM

North Ward

Clr Karen McKeown

South Ward

 

Clr Aaron Duke

North Ward

 

Clr Todd Carney

East Ward

 

Clr Greg Davies

East Ward

 

Clr Kath Presdee

South Ward

 

Clr Kath Presdee

ManagersSouth Ward

 

 

Executive Managers


 


Oath of Office

 

I swear that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

Affirmation of Office

 

I solemnly and sincerely declare and affirm that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

Taken at the Ordinary Meeting of Council on 26 September 2016, Minute Number 272

 

 

Local Government Act 1993, Section 233A

 


Council_Mark_POS_RGB2018 MEETING CALENDAR

January 2018 - December 2018

(Adopted by Council - 27 November 2017)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.00pm

 

 

 

 

 

 

 

 

 

10

 

 

17

 

 

26@

26

30v

28#

25*

23

27@

   

   24^ü

 

29

26#+

 

Policy Review Committee

7.00pm

 

12

12

16

14

4

9

13

3

8

12

10

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (May and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2017-2018 Annual Statements are presented

 

Meeting at which any comments on the 2017-2018 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact Governance Coordinator, Adam Beggs on 4732 7597

 



UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 26 MARCH 2018 AT 7:04PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor John Thain read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER                                                           

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Aaron Duke, Ross Fowler OAM, Karen McKeown and Kath Presdee.

 

LEAVE OF ABSENCE

35  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Tricia Hitchen that Leave of Absence be granted to Councillor Mark Davies for the period 23 March 2018 to 13 April 2018 inclusive.

 

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 26 February 2018

36  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kath Presdee that the minutes of the Ordinary Meeting of 26 February 2018 be confirmed.

 

CONFIRMATION OF MINUTES - Extraordinary Council Meeting - 12 March 2018

37  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kath Presdee that the minutes of the Extraordinary Council Meeting of 12 March 2018 be confirmed.

 

DECLARATIONS OF INTEREST

Councillor Bernard Bratusa declared a Non-Pecuniary Conflict of Interest – Significant in Committee of the Whole Item 4 - Licence over Council Land for Reverse Vending Machine (Container Deposit Scheme) as the organisation he works for is currently in negotiations with the licensee the subject of this report.

Councillor Bratusa declared that he would not take part in the debate on this matter.                 

                    

Mayoral Minutes

 

1        Passing of Max Laughton OAM

Deputy Mayor, Tricia Hitchen and Councillors Jim Aitken OAM, Ross Fowler OAM, Kevin Crameri OAM and Greg Davies spoke in support of the Mayoral Minute.                                                          

38  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Tricia  Hitchen that the Mayoral Minute on Passing of Max Laughton OAM be received.

 

2        2018 Australia Day Honours

Councillors Ross Fowler OAM, Greg Davies and Bernard Bratusa spoke in support of the Mayoral Minute.                                                                                                                                          

39  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Ross Fowler OAM that the Mayoral Minute on 2018 Australia Day Honours be received.

 

Reports of Committees

 

1        Report and Recommendations of the Resilience Committee Meeting held on 7 February 2018                                                                                                                    

40  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Kath Presdee that the recommendations contained in the Report and Recommendations of the Resilience Committee meeting held on 7 February, 2018 be adopted.

 

2        Report and Recommendations of the Access Committee Meeting held on 14 February 2018                                                                                                                    

41  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Tricia  Hitchen that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 14 February, 2018 be adopted.

 

3        Report and Recommendations of the Local Traffic Committee Meeting held on 5 March 2018                                                                                                                         

42  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Marcus Cornish that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 5 March, 2018 be adopted.

 

4        Report and Recommendations of the Penrith Community Safety Partnership Meeting held on 7 March 2018                                                                                         

43  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Marcus Cornish that the recommendations contained in the Report and Recommendations of the Penrith Community Safety Partnership meeting held on 7 March, 2018 be adopted.

 

 


 

Procedural Motion

44  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Ross Fowler OAM that Council receive a verbal presentation concerning COW Item 7 - Western Sydney Corridors, in Committee of the Whole, prior to consideration of Item 6 – General Manager Recruitment, as the matter refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

DELIVERY PROGRAM REPORTS

 

Outcome 4 - We have safe, vibrant places

 

1        Establishment of Alcohol Free Zone at Judges Place Car Park, Woodriff Street, Penrith                                                                                                                                

45  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Establishment of Alcohol Free Zone at Judges Place Car Park, Woodriff Street, Penrith be received

2.    Council support the establishment of an Alcohol Free Zone at Judges Place Car Park, Woodriff Street, Penrith, from 26 March 2018 until 31 October 2021, to align with the expiry date of other Alcohol Free Zones across the City.

 

 Outcome 5 - We care about our environment

 

2        Street and Park Tree Management Plan                                                                         

46  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Street and Park Tree Management Plan be received

2.    Council endorse the draft Street and Park Tree Management Plan.

3.    The plan be regularly reviewed in parallel with the Asset Management Framework and the Cooling the City Strategy.

 

Outcome 7 - We have confidence in our Council

 

3        Amendment to location of Electricity Easement over Council Land - Belmore Street Carpark (Lots 43/44 DP175 and Lot 1 DP724427)                                                          

47  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Amendment to location of Electricity Easement over Council Land - Belmore Street Carpark (Lots 43/44 DP175 and Lot 1 DP724427) be received.

2.    Council grant an Electrical Easement over Lots 43/44 DP175 and Lot 1 DP724427 for the consideration of $1.00, with Urban Growth to be responsible for all costs associated with the relocations, undergrounding of the cables, remediation and easement creation.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documents.

 

4        Tender Reference RFT17/18-15 Drainage Asset Inventory Data Collection               

48  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Tender Reference RFT17/18-15 Drainage Asset Inventory Data Collection be received

2.    Rapid Map Services Pty Ltd be awarded the contract for the Drainage Asset Inventory data Collection and Visual Condition assessment for Emu Plains, Emu Heights and Leonay for the sum of $180,500 x GST.

 

5        2017-18 Borrowing Program                                                                                            

49  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on 2017-18 Borrowing Program be received

2.    Council borrow the $11,540,000 to fund infrastructure assets.

3.    The General Manager be granted delegated authority to negotiate the loans in accordance with this resolution.

4.    The Common Seal of the Council of the City of Penrith be affixed to those documents that are necessary to finalise these borrowings.

5.    The final terms and conditions of the borrowings be reported to the Council upon completion of the loan contracts.

 

6        Summary of Investments & Banking for the period 1 February to 28 February 2018                                                                                                                                             

50  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Summary of Investments & Banking for the period 1 February to 28 February 2018 be received.

2.    The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period 1 February 2018 to 28 February 2018 be noted and accepted.

3.    The graphical investment analysis as at 28 February 2018 be noted.

 

 

Procedural Motion    

Councillor Greg Davies requested that Urgent Item 7 - Tender Reference RFT 17/18-18, Splash Pad Installation at Ripples Leisure Centre St Marys be considered as an urgent item.

51  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Tricia  Hitchen that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor John Thain, ruled that the matter was urgent and should be dealt with at the meeting.

 

52  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Tricia  Hitchen that Urgent Item 7 - Tender Reference RFT 17/18-18, Splash Pad Installation at Ripples Leisure Centre St Marys be considered as an urgent item.

 

Outcome 4 - We have safe, vibrant places

 

7        Tender Reference RFT 17/18-18, Splash Pad Installation at Ripples Leisure Centre St Marys                                                                                                                              

53  RESOLVED on the MOTION of Councillor Aaron Duke seconded Councillor Karen McKeown

That:

1.    The information contained in the report on Tender Reference RFT 17/18-18, Splash Pad Installation at Ripples Leisure Centre St Marys be received

2.    Farley Pools Australia Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Design and Construction of Splash Pad at Ripples Leisure Centre St Marys for an amount of $1,400,000.00 excluding GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

REQUESTS FOR REPORTS AND MEMORANDUMS and URGENT BUSINESS

 

RR 1           Solar Back to the Grid for all New Homes   

Councillor Marcus Cornish requested a report to Council investigating the mandatory installation of solar power in all new houses being built in the Penrith Local Government Area, the report to be based on each new house, villa style building or granny flat having a minimum of 5,000 watts of solar power on each roof supplying back to the grid.  The report is to include financial benefits to residents over a 10 and 20 year period, if this requirement was included in areas covered by Penrith LGA’s LEP and DCP, as well as the recommended amount of wattage for new multi-storey 6-8 storey buildings and taller buildings in Penrith.

 

RR 2           Questions for Forum on Western Sydney Airport (FOWSA) 

Councillor Kevin Crameri OAM requested a memo reply advising if there had been any responses to the questions he had put to the Forum on Western Sydney Airport (FOWSA) in 2000.

 

 

RR 3           Request for Roundabout at Eighth and Third Avenues, Llandilo

Councillor Kevin Crameri OAM requested that provision of a roundabout at the intersection of Eighth and Third Avenues, Llandilo, to replace stop signs, be referred to the Local Traffic Committee for consideration.

 

RR 4           Request for report on Noxious Weeds

Councillor Kevin Crameri OAM requested a follow up on his request for a report on noxious weeds, and also that an information and education brochure on the subject be distributed with future rates notices.

 

UB 1           Celebration of 120th Philippine Independence Day - Saturday 23 June 2018 

Councillor Karen McKeown requested that a total amount of $2,500 be allocated, in equal amounts, from each Ward’s voted works, towards the cost of hosting the Loboc Children’s Choir, to celebrate the 120th Philippine Independence Day, at St Marys Memorial Hall on Saturday 23 June 2018, with the cost to include the waiving of the Memorial Hall hire fee.

54  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Kevin Crameri OAM that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor John Thain, ruled that the matter was urgent and should be dealt with at the meeting.

 

55  RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Kevin Crameri OAM that a total amount of $2,500 be allocated, in equal amounts, from each Ward’s voted works, towards the cost of hosting the Loboc Children’s Choir, to celebrate the 120th Philippine Independence Day, at St Marys Memorial Hall on Saturday 23 June 2018, with the cost to include the waiving of the Memorial Hall hire fee.

 

RR 5           Speeding Vehicles - Caddens     

Councillor Tricia  Hitchen requested that the Local Traffic Committee investigate the prevalence of speeding vehicles in Cadda Ridge Drive and surrounding streets in Caddens and that a memo be provided to Councillors as a result of these investigations.

 

RR 6           Speeding Vehicles - Acacia Avenue, Glenmore Park    

Councillor Marcus Cornish requested that the Local Traffic Committee investigate speeding vehicle issues occurring in Acacia Drive, Glenmore Park.

 

 

Committee of the Whole

 

56  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 7:50pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

Outcome 7

 

2        Lease of Council Property at Suite 1/134-138 Henry Street Penrith (Gaymark Lane) to Evelyn June Kawiti                                                                                                            

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Proposed Licence for Temporary Carparking Purposes - Corner of Rodgers and Somerset Street Kingswood                                                                                            

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        Licence over Council Land for Reverse Vending Machine (Container Deposit Scheme)                                                                                                                              

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Outcome 4

 

5        Acquisition of Land for Road Widening Purposes - Erskine Park Road Upgrade    

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Outcome 7

 

6        General Manager Recruitment                                                                                         

 

This item has been referred to Committee of the Whole as the report refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

7        Western Sydney Corridors

 

This item has been referred to Committee of the Whole as it refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

The meeting resumed at 8:33pm and the General Manager reported that the Committee of the Whole met at 7:50pm on 26 March 2018, the following being present

 

His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Aaron Duke, Ross Fowler OAM, Karen McKeown and Kath Presdee.

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

CONFIDENTIAL BUSINESS

 

2        Lease of Council Property at Suite 1/134-138 Henry Street Penrith (Gaymark Lane) to Evelyn June Kawiti                                                                                                       

RECOMMENDED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Greg Davies

CW2 That:

1.    The information contained in the report on Lease of Council Property at Suite 1/134-138 Henry Street Penrith (Gaymark Lane) to Evelyn June Kawiti  be received

2.    Council grant a new lease agreement under the terms and conditions listed within the report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

3        Proposed Licence for Temporary Carparking Purposes - Corner of Rodgers and Somerset Street Kingswood                                                                                            

RECOMMENDED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Kevin Crameri OAM

CW3 That:

1.    The information contained in the report on Proposed Licence for Temporary Carparking Purposes - Corner of Rodgers and Somerset Street Kingswood be received

2.    Council resolve to enter into a Licence agreement in accordance with the terms and conditions outlined in this report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

4        Licence over Council Land for Reverse Vending Machine (Container Deposit Scheme)

Councillor Aaron Duke left the meeting, the time being 7:56pm.

Councillor Aaron Duke returned to the meeting, the time being 7:58pm.                                    

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Marcus Cornish

CW4 That:

1.    The information contained in the report on Licence over Council Land for Reverse Vending Machine (Container Deposit Scheme) be received.

2.    Council resolve to enter into a Licence agreement in accordance with the terms and conditions outlined in this report, as amended to reflect the updated lease fee which is to now include the estimated power usage cost.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

5        Acquisition of Land for Road Widening Purposes - Erskine Park Road Upgrade    

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Marcus Cornish

CW5  That:

1.     The information contained in the report on Acquisition of Land for Road Widening Purposes - Erskine Park Road Upgrade be received

2.     Council approve the acquisition of the affected property in accordance with the terms and conditions listed in this report.

3.     The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

7        Western Sydney Corridors                                                                                               

RECOMMENDED on the MOTION of Councillor Marcus Cornish seconded Councillor Greg Davies

CW7  That the information contained in the verbal report be received.

 

6        General Manager Recruitment                                                                                         

RECOMMENDED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies

CW6 That:

1.      The information contained in the report on the General Manager Recruitment and Remuneration be received.

 

2.      An adjustment to the General Manager’s remuneration package, as outlined at Option (a) in the report distributed to Councillors at the meeting be adopted and backdated to 1 July 2017.

Councillors Kevin Crameri OAM and Marcus Cornish requested that their names be recorded as having voted against the recommendation.

 

ADOPTION OF Committee of the Whole

 

57  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kath Presdee that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3, CW4, CW5, CW6 and CW7be adopted.

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:40pm.

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·  Their name;

 

·  Organisation or group they are representing (if applicable);

 

·  Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·  Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·      The interest of the speaker (e.g. affected person, neighbour, applicant,       applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                               

   


Mayoral Minutes

 

Item                                                                                                                                                Page

 

1        Ben Felten - World Land Speed Record                                                                            1

 

2        Six staff awarded Louise Petchell Sustainability Scholarship 2018                                  3

 

 



Ordinary Meeting                                                                                                   30 April 2018

 

Mayoral Minute

Ben Felten - World Land Speed Record

           

In March this year, former Penrith City Council employee, Ben Felten overcame uncertain weather conditions and blindness to break the Guinness World Record for the fastest speed on a motorcycle ridden blindfolded at the 2018 Australian World Speed Trials on the Lake Gairdner salt flats in South Australia.

 

This remarkable feat is just the latest in a long line of memorable achievements from Ben who has led a truly inspiring life. All the more amazing is that Ben’s successes have been achieved despite the fact that he was diagnosed with Retinitis Pigmentosa at 15 years of age which eventually rendered him totally blind by the age of 37.

 

Ben has never let his blindness stop him from achieving his dreams and amongst his other notable sporting achievements Ben was a multiple world champion in adaptive rowing before going on to play in World Cup and Ashes tours with the Australian blind cricket team.

 

Despite this success in other sporting areas, motorsport was always Ben’s passion. He started riding trail bikes at the age of seven and bought his first bike at 13 years of age. With his competitive nature and love of riding fast he has been working towards his goal of breaking the world speed record for the past four years and finally last month his commitment and perseverance paid off. I am proud to say Ben is now the fastest blind person in the world.

 

It is not only in the sporting arena where Ben has excelled. He has always wanted to make a difference for people with a disability. He set up the Nepean Blind Sports Club, established Sailability and became Co-ordinator of the Western Sydney NSW Sports Council for the Disabled. It is Ben’s passion for inclusivity that has set him apart from other advocates who aim to give people with a disability opportunities. He encourages everyone, with or without a disability to pursue their dreams and to believe that anything is possible. Ben is living proof of that.

 

Ben was also Council’s Disabilities Access Officer for just over 10 years from February 2004 to July 2015. It was Ben’s job to help make our City and all it has to offer accessible for everyone and he was very well suited to this role, having experienced life both with and without sight. Ben was able to bring to this role practical experience and understanding and largely through his efforts he was successful in making it easier for people to gain access to Council services.

 

On behalf of the Council I would like to congratulate Ben on his latest record breaking feat. Ben, you are an inspiration to everyone and have shown that you can achieve almost anything with the right support, preparation and determination. We all look forward to watching you take on your next challenge with the same wholehearted enthusiasm and passion that you put into everything you do.

Councillor John Thain

Mayor

 

 RECOMMENDATION

That the Mayoral Minute on Ben Felten - World Land Speed Record be received.

 

 

 


Ordinary Meeting                                                                                                   30 April 2018

 

Mayoral Minute

Six staff awarded Louise Petchell Sustainability Scholarship 2018

           

 

In 2009 Council established a staff scholarship in recognition of former Sustainability Unit Coordinator Louise Petchell who passed away suddenly in April 2009.

 

The scholarship was developed as a lasting legacy to Louise, built around her passion for encouraging staff across the organisation to recognise the opportunities in their role and embrace the principles of sustainability.

 

The scholarship also provides recognition of the value that Louise placed on lifelong learning and skills development while encouraging everyone to reach their full potential.

 

This year $7,500 was offered to staff to participate in a ‘liveable city study tour’ to Brisbane and the Gold Coast to see award winning local government projects in practice. The tour will visit a number of sites within the Brisbane and Gold Coast local government areas showcasing sustainability and liveability in practical ways, including leading buildings, public spaces, playgrounds and parks.


Six applications were chosen by the selection committee to share the scholarship from a pool of very strong applications. 

 

The committee included myself, Council’s Sustainability Champion Councillor Karen McKeown, Louise’s widower Mr Bernard Proctor, Acting Executive Manager People & Capability and Workforce & Organisational Development Manager, and the Community and Cultural Development Manager.

 

Congratulations to six staff members who will be taking part in the first study tour offered under this scholarship, including:

 

·    Adam Lowe – Field Coordinator

·    Andrew Reece – City Precinct Facilitator

·    Gannon Cuneo – Development Assessment Planner

·    Joshua Romeo – Senior Waste Planning Officer

·    Nicole Dukinfield – Senior Planner

·    Tim Gowing – Senior Water Management Officer

 

All of the applicants will be sharing what they have learnt with staff from across the organisation and I look forward to hearing more about their activities throughout the year and the benefits they will bring to the organisation.

 

Councillor John Thain

Mayor

 

 

RECOMMENDATION

That the Mayoral Minute on Six staff awarded Louise Petchell Sustainability Scholarship 2018 be received.

 

  


Notices of Motion

 

Item                                                                                                                                                Page

 

1        Proposed Bells Line of Road Castlereagh Connection Corridor                                       1

 



Ordinary Meeting                                                                                                   30 April 2018

Notice of Motion

1          Proposed Bells Line of Road Castlereagh Connection Corridor              

 

 

Councillor Aaron Duke TO MOVE:

 

That:

 

1.   Penrith City Council note that hundreds of homes will be compulsorily acquired along the new Bells Line of Road Castlereagh Connection (BLORCC) Corridor proposed by the State Government.

 

2.   Penrith City Council express disappointment at the lack of consultation with residents during this process.

 

3.   Penrith City Council request that the State Government returns the corridor to the original corridor of 1951.

 

4.   Penrith City Council formally commits to this position in its Submission to the State Government.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Reports of Committees

 

Item                                                                                                                                                Page

 

1        Report and Recommendations of the Local Traffic Committee held on the 9 April 2018   1

 

2        Report and Recommendations of the Access Committee held on 11 April 2018           11

 

3        Report and Recommendations of the Policy Review Committee Meeting held on 16 April 2018                                                                                                                                  16

 

 



Ordinary Meeting                                                                                                   30 April 2018

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 9 April, 2018

 

 

 

PRESENT

Deputy Mayor, Councillor Tricia Hitchen (Representative for the Member for Penrith), Councillor Karen McKeown (Council Representative), Wayne Mitchell (Chair) – Executive Manager Environment and City Development, Laura Van Putten – Roads and Maritime Services (RMS), Sergeant Matthew Shirvington – Nepean PAC (Police Area Command). 

IN ATTENDANCE

Councillor Marcus Cornish, Steve Grady – Busways, Ben Cantor – Busways, Adam Wilkinson – Engineering Services Manager, David Drozd – Traffic Engineering Coordinator, Graham Green – Senior Traffic Engineer, Catherine Waerner – Road Safety Officer, Stephen Pham – Trainee Engineer, Noel Fuller – Ranger & Animal Services Coordinator, Bernie Meier – Signs and Linemarking Officer.

LEAVE OF ABSENCE

NIL.

 

APOLOGIES

Daniel Davidson – Senior Traffic Engineer, Ruth Byrnes – Senior Traffic Officer.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 5 March 2018

The minutes of the Local Traffic Committee Meeting of 5 March 2018 were confirmed.

 

DECLARATIONS OF INTEREST

 

NIL.

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

Wayne Mitchell (Chair) – Executive Manager Environment and City Development, welcomed and introduced Stephen Pham – Trainee Engineer to the Committee.

 

Steve Grady of Busways introduced Ben Cantor to the Committee and advised that Ben will be filling in his position while he is on leave.

 

1        Tench Avenue (Service Road), Jamisontown - Change Timed 'No Stopping' Restrictions to Full Time 'No Stopping' Restrictions                                                   

RECOMMENDED

That:

1.    The information contained in the report on Tench Avenue (Service Road), Jamisontown - Change Timed 'No Stopping' Restrictions to Full Time 'No Stopping' Restrictions be received.

2.    The existing “No Stopping 9pm-5am” restrictions be changed to Full Time “No Stopping” restrictions for approximately 30m as shown on Appendix 1.

3.    Council’s Rangers be advised of Council’s resolution.

 

Deputy Mayor, Councillor Tricia Hitchen (Representative for the Member for Penrith) arrived at the meeting and the time being 9:15am. 

 

2        Seventh Avenue, Llandilo - Proposed Changes to Signage and Line Marking         

Laura Van Putten of RMS suggested to the Committee that amendments be made to the length of the proposed Bus Zone and ‘No Stopping’ zone on the northern side of Seventh Avenue, Llandilo to allow for ample room for vehicles to park in the unrestricted parking zone which is located in-between these two zones.

Steve Grady of Busways suggested to the Committee to further reduce the proposed 38 metre Bus Zone on the northern side of Seventh Avenue to 32 metres instead, which will allow for an increased length of unrestricted parking.

Adam Wilkinson – Engineering Services Manager recommended to proceed with endorsing the original proposed changes shown in the attached Appendix and to monitor the situation following the installation of the signage. Adam Wilkinson also advised that any future changes will first need to be consulted with Llandilo Public School.

RECOMMENDED

That:

1.    The information contained in the report on Seventh Avenue, Llandilo - Proposed Changes to Signage and Line Marking be received.

2.    The current holding lines at the children’s crossing be removed and new holding lines be installed at 6 metres from the children’s crossing in both directions, extending the double centrelines accordingly, and moving the ‘children’s crossing’ flags to the new position. 

3.    The ‘No Stopping 8.00am – 9.30am 2.30pm – 4.00pm school days’ zone on the northern side of Seventh Avenue at the children’s crossing be reduced from 24 metres to 12 metres on approach and from 16 metres to 7 metres on departure.

4.    The ‘No Stopping 8.00am – 9.30am 2.30pm – 4.00pm school days’ zone on the southern side of Seventh Avenue be reduced from 24 metres to 12 metres on approach. 

5.    The ‘No Stopping 8.00am – 9.30am 2.30pm – 4.00pm school days’ zone on the southern side of Seventh Avenue be reduced from 27 metres to 12 metres on the departure side.

6.    A permanent ‘No Stopping’ zone be installed across the Rural Fire Service driveway to a point 1 metre west of the driveway, of 11 metres.

7.    The ‘Bus Zone 8.00am – 9.30am 2.30pm – 4.00pm school days’ on the school frontage be changed to a permanent Bus Zone, be increased to 38 metres and to start at a point 1 metre from the school driveway.  

8.    A permanent Bus Zone of 18 metres be installed outside the Produce Store on the southern side of Seventh Avenue, immediately west of the new ‘No Stopping’ zone outside the Rural Fire Station.

9.    The existing ‘1/2 P 8.00am – 4.00pm school days’ zone in place outside the IGA Supermarket be extended 4 metres to the east.

10.  MP Prue Car, the Owner/ Manager of Llandilo IGA Supermarket and Produce Store, the Principal of Llandilo Public School, and the residents involved in the Community Safety Consultation be informed.

 

3        East Lane, St Marys - Provision of "No Parking - Waste Collection and Removalist Vehicles Excepted" Restriction                                                                                       

Laura Van Putten of RMS enquired about the specific location of the proposed 15 metre length of ‘No Parking – Waste Collection and Removalist Vehicles Excepted’ zone.

David Drozd – Traffic Engineering Coordinator advised that the proposed parking restrictions are to be installed 15 metres south of the apartment property boundary.

RECOMMENDED

That:

1.    The information contained in the report on East Lane, St Marys - Provision of "No Parking - Waste Collection and Removalist Vehicles Excepted" Restriction be received.

2.     “No Parking – Waste Collection and Removalist Vehicles Excepted” signage (R5-447 modified) be installed in East Lane, St Marys at the development of 39-41 Gidley Street, St Marys in accordance with the site plan prepared by Urban Link Architecture, numbered CC102-E, dated 22/3/17, as amended by Council with signage locations.

3.     All works associated with the implementation of the signposting to be undertaken by the applicant and at no cost to Council.

4.     The applicant be advised of Council’s decision.

5.    Council’s Waste Services Section and Rangers be advised of Council’s          decision.

 

4        Endeavour Avenue, St Clair - Proposed Line Marking                                                 

Laura Van Putten of RMS queried the turning path for larger vehicles when turning left from Botany Lane onto Endeavour Avenue, St Clair due to the proposed advancing of the holding line closer to the pedestrian crossing. Laura Van Putten advised that the advancing of the holding line closer to the pedestrian crossing may cause larger vehicles to cross the central double barrier line marking. 

David Drozd – Traffic Engineering Coordinator advised that the turning path would be sufficient for larger vehicles at this location as the proposed holding line is being relocated closer to the pedestrian crossing.

Laura Van Putten of RMS enquired about the travel lane width at the proposed chevron line marking on Endeavour Avenue.

David Drozd – Traffic Engineering Coordinator advised that the travel lane width is 3.2 metres at the proposed chevron line marking. 

RECOMMENDED

That:

1.    The information contained in the report on Endeavour Avenue, St Clair - Proposed Line Marking be received.

2.    The line marking be installed on Endeavour Avenue, St Clair as shown in Appendix 1.

3.    St Clair Shopping Centre Management and the Principal of St Clair High School be advised of Council’s resolution.

 

5        River Road, Emu Plains - Proposed Parking Lane Line Marking                                

Councillor Marcus Cornish enquired about the width of the proposed parking lane along River Road, Emu Plains.

David Drozd – Traffic Engineering Coordinator advised that generally the width of the parking lane will be 2.3 metres. 

Councillor Marcus Cornish requested that the width of the parking lane be increased to 2.4 metres or 2.5 metres wide for larger vehicles.

Wayne Mitchell (Chair) – Executive Manager Environment and City Development advised that the travel lane is required to be at least 3 metres and the parking lane width is based off the width of the travel lane.

Laura Van Putten of RMS enquired about the locations where the parking lane would increase to 2.5 metres wide. 

David Drozd – Traffic Engineering Coordinator advised that the parking lane would only increase to 2.5 metres wide at locations on River Road where the street varies in width.

Laura Van Putten queried the effect the parking lane would have on reducing vehicle speeds.  

David Drozd – Traffic Engineering Coordinator advised that parking lanes can reduce vehicle speeds by channelling traffic along the road, but not to the effect that a physical traffic calming device would have on reducing vehicles speeds.

RECOMMENDED

That:

1.    The information contained in the report on River Road, Emu Plains - Proposed Parking Lane Line Marking be received.

2.    Parking lane line marking be installed along River Road, Emu Plains as shown in Appendices 1, 2, 3 and 4.

3.    Adjoining properties be advised of Council’s resolution.

 

6        Jordan Springs East Stage 3B1 - Signs and Line Marking Plan                                 

RECOMMENDED

That:

1.    The information contained in the report on Jordan Springs East Stage 3B1 - Signs and Line Marking Plan  be received.

2.    Subject to concurrence from RMS and Police, the signage and line marking plans from Cardno for Jordan Springs East Stage 3B1 subdivision works, drawing number: CV-CARDNO-ST03B1-1701, revision B, dated 28/02/2018, be endorsed for construction, as shown in Appendix 1.

3.    All associated signage and line marking be installed in accordance with Australian Standards.

4.    All costs associated with the installation of the signage and line marking be funded by the applicant.

5.    Cardno be advised of Council’s resolution.

 

7        Union Road Car Park, Penrith - Provision of Two Accessible Car Parking Spaces 

RECOMMENDED

That:

1.    The information contained in the report on Union Road Car Park, Penrith - Provision of Two Accessible Car Parking Spaces be received.

2.    Two accessible car parking spaces be installed in the Union Road Car Park, Penrith and be located each side of a painted shared area with bollard, kerb ramp and footpath connection directly fronting the Union Lane pedestrian access to the Tattersalls Centre Arcade, as shown in Appendix 1.

3.    The resident who requested provision of accessible car parking in Union Road Car Park near Tattersalls Centre Arcade be informed of Council’s decision.

 

8        Bringelly Road and Caddens Road, Kingswood - Proposed Bus Stops for Route 774 Service                                                                                                                         

RECOMMENDED

That:

1.    The information contained in the report on Bringelly Road and Caddens Road, Kingswood - Proposed Bus Stops for Route 774 Service be received.

2.    Consultation be undertaken with affected residents, with any substantial objections to be referred back to the Local Traffic Committee for consideration.

3.     Subject to no substantial objections being received, five new bus stops be installed along Bringelly Road and Caddens Road as shown in Appendices 1, 2 and 3.

4.     Busways be advised of Council’s resolution.

 

9        Jordan Springs East Stage 4A & 4B - Signage and Line Marking Plan                      

RECOMMENDED

That:

1.    The information contained in the report on Jordan Springs East Stage 4A & 4B - Signage and Line Marking Plan be received.

2.    Subject to concurrence from RMS and Police, the signage and line marking plans from Cardno for Jordan Springs East Stage 4A and 4B subdivision works, drawing number: CV-CARDNO-ST04-1701, CV-CARDNO-ST04-1702, CV-CARDNO-ST04-1703, revision E, dated 28/02/2018, be endorsed for construction, as shown in Appendices 1, 2 and 3.

3.    All associated signage and line marking be installed in accordance with Australian Standards.

4.    All costs associated with the installation of the signage and line marking be funded by the applicant.

5.    Cardno be advised of Council’s resolution.­

 

10      11-14 John Morphett Place, Erskine Park - Signage and Line Marking Plan             

Councillor Marcus Cornish enquired about the proposed ‘No Parking’ restrictions at the cul-de-sac of John Morphett Place, Erskine Park and suggested that it be changed to ‘No Stopping’ instead.

Graham Green – Senior Traffic Engineer advised that implementing ‘No Stopping’ restrictions would be too restrictive for vehicles and the proposed ‘No Parking’ allows vehicles to stop for no more than two minutes. 

Laura Van Putten of RMS suggested that the proposed ‘No Parking’ restrictions on the western side of John Morphett Place next to the proposed Bus Zone, be changed to ‘No Stopping’ for the entire frontage of the property in order to provide for two northbound traffic lanes, cater for uninterrupted movement of through traffic on John Morphett Place and to allow for a wide turning swept path for heavy vehicles when entering and exiting the property’s driveway.

Graham Green – Senior Traffic Engineer advised that John Morphet Place is approximately 12.5m wide and the proposed ‘No Parking’ restrictions would only allow vehicles to stop for no more than two minutes and is appropriate at this location.

Laura Van Putten of RMS advised the Committee of concerns about queuing vehicles along John Morphett Street into Lenore Drive, Erskine Park. Laura Van Putten requested for monitoring of traffic along John Morphett Place.

RECOMMENDED

That:

1.    The information contained in the report on 11-14 John Morphett Place, Erskine Park - Signage and Line Marking Plan be received.

2.    Consultation be undertaken by Council with affected businesses, with any substantial objections to be referred back to the Local Traffic Committee for consideration.

3.    Subject to no substantial objections from affected businesses, and concurrence from RMS and Police, the signage and line marking plan for the proposed development be endorsed for construction, as shown in Appendix 1.

4.    All associated signage and line marking be installed in accordance with Australian Standards.

5.    All costs associated with the installation of the signage and line marking be funded by the applicant.

6.    Logos Property be advised of Council’s resolution.

7.     Council’s Traffic Officers monitor parking and traffic flow along John Morphett Place, Erskine Park.

 

 

 

 

 

GENERAL BUSINESS

 

GB 1           Great Western Highway at Pages Road and Charles Hackett          Drive, St Marys - Additional Through Lane        

David Drozd – Traffic Engineering Coordinator presented design plans referred from Roads and Maritime Services (RMS) for the addition of a through lane on Pages Road and Charles Hackett Drive, at its intersection with the Great Western Highway, St Marys.

Councillor Karen McKeown (Council Representative) advised the Committee of queued traffic when turning right from Charles Hackett Drive onto the Great Western Highway and requested that a dedicated right turn traffic signal be provided at the intersection on Charles Hackett Drive.

RECOMMENDED

          That:

1.   The information contained in General Business Item 1 Road Design Plan RD-0301 be received.

 

2.   Road Design Plan RD-0301 prepared by KIER for an additional through lane be endorsed for construction.

 

3.   RMS be requested to provide a dedicated right turn traffic signal on Charles Hackett Drive, St Marys when turning right at the intersection onto the Great Western Highway. 

 

4.   All works associated with Road Design Plan RD-0301 be undertaken by the RMS.

 

GB 2           Ripples Aquatic Centre Car Park Extension, St Marys -         Endorsement of Signage and Line Marking 

The purpose of this report is to endorse the signage and line marking at the proposed extension of Ripples Aquatic Centre Car Park Extension. The report recommends that the signage and line marking shown on Council Design Plan number AR 167, sheet 3 be endorsed for installation.

Background

Council propose to undertake improvements to Ripples Aquatic Centre, St Marys with funding provided through Council’s 2017 / 2018 Section 94 contributions plan. These works are to include provision of a “Splash Pad”- Water Fountain Play Area and extension of the existing car park to the limit of any remaining funds.

Current Situation 

Council’s Design Section have prepared a Design Plan titled “Proposed Carpark Extension at Ripples, St Marys”,  plan number AR167  for the car park extension which includes a signage and line marking plan on sheet 3 as shown on Appendix 1. In summary, the proposed car park extension includes installation of “3 Hour Parking – Authorised Vehicles Excepted” parking restriction signage and line marking at the proposed 58 angled parking and 6 parallel parking spaces, “No Stopping” zone signage and pavement arrows at the car park aisle accesses.

The proposed car park extension is on Council owned operational land fronting the corner of Creek Road and Kungala Street, St Marys.

 

Council’s Design Section advises that the proposal has been designed to best practice when considering the Roads and Maritime Services supplement, Austroads and Australian Standards requirements.

As with all designs involving traffic and pedestrian facilities, a lighting assessment will be undertaken to ensure compliance with the relevant lighting category.

The project is funded through Council’s 2017 / 2018 Section 94 contributions plan with construction anticipated to be completed by June 2018.

The proposed signage and line marking on Council Design Plan titled “Proposed Carpark Extension at Ripples, St Marys”, plan number AR167, sheet 3 as shown on Appendix 1, are submitted for endorsement.

 

Councillor Marcus Cornish raised concerns about the width and length of the proposed marked parking spaces in the proposed car park and requested that the parking spaces be increased in length and width for larger vehicles.

Graham Green – Senior Traffic Engineer advised that the proposed marked parking spaces are compliant with the Australian Standards and are appropriate for vehicles to park.

Laura Van Putten of RMS queried the length of some of the parking spaces only being 4.95 metres in length and queried if it was compliant with Australian Standards. 

David Drozd – Traffic Engineering Coordinator advised that the 4.95 metre car parking spaces are only a figure on the design plans and the length of the car parking spaces do comply with Australian Standards, being 5.4 metres minimum.

Adam Wilkinson – Engineering Services Manager advised that Council will monitor parking in this car park following its construction and will undertake appropriate actions as necessary.

RECOMMENDED

          That:

1.       The information contained in the report on GB 2. Ripples Aquatic Centre Car Park, St Marys – Endorsement of Signage and Proposed Car Park Extension be received.

 

2.       The proposed signage and line marking on Council Design Plan titled “Proposed Carpark Extension at Ripples, St Marys”, plan number AR167, sheet 3 as shown on Appendix 1, be endorsed for installation, subject to compliance with Australian Standard 2890.1 (2004). 

 

3.       A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

 

4.       Council’s Traffic Officers monitor Ripples Aquatic Centre Car Park, St Marys.

 

GB 3           Henry Street at Evan Street, Penrith - Request to Extend 'No         Stopping' Zone         

Sergeant Matthew Shirvington of Nepean PAC advised the Committee of vehicles queuing along Henry Street, at its intersection with Evan Street, Penrith when travelling westbound.

Sergeant Matthew Shirvington requested that the ‘No Stopping’ Zone on Henry Street, Penrith be extended further east.

RECOMMENDED

          That Council’s Traffic Officers investigate extending the ‘No Stopping’ Zone on the south eastern corner of the signalised intersection at Henry Street and Evan Street, Penrith further east on Henry Street.

 

GB 4           Pyramid Street at the Great Western Highway, Emu Plains - Request to Extend 'No Stopping' Zone

Sergeant Matthew Shirvington of Nepean PAC advised the Committee of queued traffic occurring along Pyramid Street, at its intersection with the Great Western Highway, Emu Plains.

Sergeant Matthew Shirvington requested that the ‘No Stopping’ Zone be extended further north towards Lawson Street.

RECOMMENDED

          That Council’s Traffic Officers investigate extending the ‘No Stopping’ Zone further north on Pyramid Street, Emu Plains towards Lawson Street.

 

GB 5           Tench Avenue (Service Road), Jamisontown - Request for   Marked Parking on Island  

Councillor Marcus Cornish enquired about providing sealed and marked parking on the grassed island adjacent to Tench Avenue (Service Road).

David Drozd – Traffic Engineering Coordinator advised that instances of vehicles parking on the grassed island may have occurred as a result of vehicles being displaced due to construction works occurring at the shared-use path along Tench Avenue, Jamisontown. David Drozd also advised that there is a water pump as well as a drainage pit situated on the grassed island and there are no plans at this stage to provide marked parking on the grassed island.

RECOMMENDED

          That the Committee note the information.

 

GB 6           Station Street, Penrith - Request for Accessible Parking      

Councillor Marcus Cornish made reference to Item 7 regarding “Union Road Car Park, Penrith - Provision of Two Accessible Car Parking Spaces” and requested for additional accessible parking spaces to be provided closer to Station Street, Penrith.

Graham Green – Senior Traffic Engineer advised that the proposed accessible parking spaces proposed in the Union Road Car Park are situated close to Station Street. Graham Green also advised that the Union Road Car Park precinct will be redeveloped in the near future and the amount of accessible parking spaces proposed at this time are sufficient.

RECOMMENDED

          That the Committee note the information.

 

GB 7           Homestead Road at The Northern Road, Orchard Hills - Road        Closure and Diversion of Buses    

Steve Grady of Busways advised the Committee that Homestead Road at its intersection with The Northern Road, Orchard Hills will be closed on 17 April 2018 and buses will be diverted down Wentworth Road instead.

RECOMMENDED

          That the Committee note the information.

 

GB 8           The Northern Road, South Penrith - Road Closure and Diversion of Buses   

Steve Grady of Busways advised the Committee that on the 20, 21 and 22 April 2018, The Northern Road, South Penrith will be closed for changeover of lanes and buses will be diverted down Fragar Road, South Penrith.

RECOMMENDED

          That the Committee note the information.

 

GB 9           Belmore Street, Penrith - Signage at Bus Interchange

Steve Grady of Busways advised the Committee about the current signage existing at the Bus Interchange on Belmore Street, Penrith.

Steve Grady advised that currently there is signage stating ‘No Entry – Buses Only’. Steve Grady advised that the signage should state ‘No Entry - Buses and Authorised Vehicles Excepted’ instead.

RECOMMENDED

          That:

1.   Council’s Traffic Officers request Roads and Maritime Services (RMS) to investigate the current signage existing at the Bus Interchange on Belmore Street, Penrith and RMS be requested to amend the signage to read ‘No Entry - Buses and Authorised Vehicles Excepted.’

 

2.   Steve Grady of Busways be advised of the outcome.

 

There being no further business the Chairperson declared the meeting closed the time being 10:40am.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 9 April, 2018 be adopted.

 

 


Ordinary Meeting                                                                                                   30 April 2018

 

REPORT AND RECOMMENDATIONS OF THE
 Access Committee MEETING

HELD ON 11 April, 2018

 

 

 

PRESENT

Deputy Mayor, Councillor Tricia Hitchen (Chair), Farah Madon, David Currie, Anthony Mulholland, Allan Windley, Dianne Brookes, Carole Grayson (5.10pm).

 

IN ATTENDANCE

 

Graham Howe – Building Projects Coordinator, Claire Galvin – Disability Inclusion Officer, Erich Weller – Community and Cultural Development Manager, Janet Keegan – Acting Executive Manager – People and Capability, Craig Squires – Fire Safety Supervisor, Adrian Estreich – Development Compliance Project Coordinator (5.30pm), Donna Finn – Swimming Pools Compliance Officer (5.30pm).

 

APOLOGIES

Apologies were accepted from Councillor Todd Carney and Hans Meijer.

 

CONFIRMATION OF MINUTES - Access Committee Meeting - 14 February 2018

The minutes of the Access Committee Meeting of 14 February 2018 were confirmed with the following amendment.

 

Under General Business GB1 the first sentence of the second paragraph should read “Carole Grayson queried if NeatStreets could be used in place of the Snap Send Solve app.”

 

BUSINESS ARISING FROM PREVIOUS MINUTES

 

GB1  Snap Send Solve

 

Erich Weller advised that a Customer Experience representative who was to attend the April Access Committee meeting has now been deferred to the next Access Committee meeting in June.

 

GB3  Lights on Mulgoa Road

                

Claire Galvin advised that the matter of the lights on Mulgoa Road had been referred to Traffic and we are still waiting on a response as it involves the RMS.

 

GB4  Judges Place Carpark Public Toilets

 

Erich Weller advised that the matter of the public toilets at Judges Place Carpark was followed up and it has been drawn to the attention of the cleaning contractors.  The toilets are being cleaned daily.

 

Carole Grayson arrived at the meeting at 5.10pm.

 

DECLARATIONS OF INTEREST

 

Nil.

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 1 - We can work close to home

 

1        Inclusion of Children with Disability or Additional Needs in Council’s Children’s Centres                                                                                                                               

Janet Keegan spoke to her report which focussed on the inclusion of children with disability or additional needs in Council’s children’s services.

 

As background it was advised that Penrith Council is the largest provider of not for profit children’s services across NSW.  Council’s children’s services operate 18 long day care services, five preschools, 13 out of school hours care services, seven vacation care services and one occasional care service as well as a Mobile Playvan service.  These services cater for children from birth to 12 years of age. 

 

Parents with a child with a disability often choose a Council service as there is a strong reputation in the community for Council centres being inclusive.  Currently there are approximately 100 children enrolled with additional or high support needs in Council services.  There are also 154 children of Aboriginal and Torres Strait Islander background enrolled in Council services.

 

Janet Keegan spoke about the Federal and State Government initiatives to provide funding support for children with ongoing high support needs.  Some people are using their NDIS packages to support the enrolment of their child and have therapy within the care environment, this being a wholistic and inclusive arrangement. It was also advised that the NDIS funding can be used in preschool and long day care environments as they are classified as educational whereas before and after school care is classified as recreational.

 

Janet Keegan advised that there is a program of tailored professional development for children’s services staff. 

 

Information was provided on the Federal and State Government initiatives that support children with ongoing support needs to be enrolled.  These include the Inclusion Support Program (ISP), the Inclusion Development Fund (IDF), and the NSW Government Preschool Disability and Inclusion Program (DIP).

 

The Committee also discussed the adjustments made to the physical environment for children with disabilities, e.g. small grab rail in the toilet as well as the inclusion of children with a hearing impairment in children’s centres.

 

Janet Keegan advised that she would keep Erich Weller informed of developments in this area and he could then bring information back to the Access Committee.

 

RECOMMENDED

That:

1.       The information contained in the report on Inclusion of Children with Disability or Additional Needs in Council’s Children’s Centres be received.

2.       The Committee write to the relevant Minister and request that the Federal Government lead a process to introduce access standards for children with disability in the early childhood sector.

 

Janet Keegan left the meeting at 5.28pm.

 

Outcome 6 - We are healthy and share strong community spirit

 

3        Nepean Jobs For All Project - Update                                                                            

Claire Galvin gave an update on the progress and current achievements of the Nepean Jobs for All (NJFA) project.

 

The Project Reference Group is continuing to work with six businesses.  In the last few months two businesses have employed three people with a disability.  Work is continuing to get more businesses to come on board.  The community awareness raising aspects of the project will continue and some of the funds will be used to make a short film.

 

Erich Weller advised that it is really critical in achieving successful employment outcomes to understand what the job requirements are and choose individuals who may have the capacity and skills for the position. This will avoid an unsuccessful outcome for the person with a disability.

 

David Currie stated that the Nepean Jobs for All project opened up an avenue from a business point of view.  Those businesses that were interested were given information.  The three Councils involved are committed to the project and have put resources into it.

 

Claire Galvin advised that each Council will have a NJFA page on their website providing in one location links to various disability employment supports and information.

 

Discussion was held around the possibility of future funding but this would depend on the evaluation of the NJFA project.  The three Councils are working on their own performance employing people with disability.  A legacy of the project will also be the website and the video.

 

RECOMMENDED

That the information contained in the report on Nepean Jobs For All Project - Update be received.

 

Anthony Estreich and Donna Finn arrived at the meeting at 5.30pm.

 

Craig Squires left the meeting at 5.40pm.

 

The meeting held a short supper break at 5.38pm and recommenced at 5.47pm.

 

2        Penrith City Council - Swimming Pool Program                                                           

Councillor Hitchen referred to Michael Morris, a former member of the Access Committee, and his work with pool safety.  Councillor Hitchen introduced Adrian Estreich, Development Compliance Project Coordinator with Council.

 

Adrian Estreich explained that the presentation would provide an overview of Council’s swimming pool program and give additional examples other than those provided in the report.

 

Adrian Estreich handed over to Donna Finn, Council’s Swimming Pools Compliance Officer, who is out in the field every day talking to residents.

 

Donna Finn gave a presentation which included statistics, information about legislation and standards, types of pools, fencing and gate closure for residential swimming pools. She also described the powers that Council has regarding entry, issuing orders, and organising quotes and work on the owner’s behalf.

 

Issues discussed by the Committee included:

 

·    A complainant remaining anonymous

·    Lakes within estates

·    Statistics on drownings

·    Fencing and barriers being a separate issue to the pool

·    The water condition of pools

·    The NSW Swimming Pool Register

·    Swimming instruction and pool education

·    Information banners and fact sheets on pool safety.

 

Councillor Hitchen thanked Adrian Estreich and Donna Finn for a very informative presentation.

 

RECOMMENDED

That the information contained in the report on Penrith City Council - Swimming Pool Program be received.

 

Adrian Estreich and Donna Finn left the meeting at 6.20pm.

 

GENERAL BUSINESS

 

GB 1           Peer Support Group  

Anthony Mulholland advised that he is to be part of a peer support group for people with disability run by the Intellectual Disability Rights Service.

 

GB 2           Penrith Station 

Carole Grayson advised that there are no directionals at Penrith Station.  Anthony Mulholland advised at the Transport meeting an update was given and he will update the Access Committee at the June meeting.

 

Dianne Brookes advised that the metal railings at the station are an issue for people hypersensitive to heat.  It is not possible to access the station freely because of the rails and the directional issue.

 

It was suggested that the handrails could be painted.

 

GB 3           Study with Guide Dog        

Allan Windley advised that he is involved in a study with his guide dog.

 

GB 4           Low Floor Buses       

Allan Windley raised the issue of the reduction in the number of low floor buses operating in Penrith, especially near Nepean Hospital.

 

Councillor Hitchen advised that she would speak to the Traffic Committee regarding this matter.

 

 

 

 

 

GB 5           Adult Changing Facilities Proposal for Inclusion in the Building Code of Australia

Farah Madon advised of the Adult Changing facilities being proposed for inclusion in the 2019 Building Code of Australia. A Regulation Impact Statement is also available. The proposal is open for comment. Farah Madon advised she would send a link to this information.

 

GB 6           Inclusive Play Spaces

Farah Madon advised about the NSW Government initiative to make all new playgrounds inclusive. Farah Madon has been invited to join the advisory group which will assist with the guidelines for inclusive play.

 

Erich Weller spoke of the Liveability Fund which the NSW Government has announced. This is the first part of the NSW Government’s $290 million Open Spaces and Greener Sydney package.

 

Farah Madon said it will be a voluntary document and not an Australian Standards document so it cannot be enforced, however if the Council DCP is amended it should reference the Inclusive Play document. All new playgrounds in Penrith should be made to be inclusive.

Graham Howe advised that in the playground replacement program which is already in place, playgrounds will be made to comply with the guideline document.

 

GB 7           Accessible Toilets at Beacroft Place/East Lane St Marys     

David Currie queried the upgrade of the accessible toilets at Beacroft Place/East Lane St Marys.

 

Erich Weller advised that an update memo would be sent to all Access Committee members regarding this matter.

 

GB 8           Opening of Penrith Affordable Housing Project in Phillip Street, St Marys

Erich Weller advised of the official opening of the Penrith Affordable Housing Project in Phillip Street, St Marys on 4 April.  There are 49 affordable housing units with four fully accessible units on the ground floor across the two blocks.  Wentworth Community Housing is working with a disability service organisation to find suitable people with a disability to take up those four units.

 

GB 9           Upgrade to High Street, Penrith 

Councillor Hitchen advised the meeting that the upgrades to High Street are commencing.

 

Erich Weller advised that Claire Galvin had sent out a memo to the Access Committee as well as to all disability organisations to inform their clients of the High Street upgrade.

 

 There being no further business the Chairperson declared the meeting closed the time being 6.34pm.

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 11 April, 2018 be adopted.

 

 


Ordinary Meeting                                                                                                   30 April 2018

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 16 April, 2018

 

 

 

PRESENT

His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Aaron Duke, Ross Fowler OAM, Karen McKeown and Kath Presdee.

 

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 12 February 2018

The minutes of the Policy Review Committee Meeting of 12 February 2018 were confirmed.

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

DELIVERY PROGRAM REPORTS

 

Outcome 2 - We plan for our future growth

 

2        Rezoning Proposal for 33-43 Phillip Street, St Marys (existing Station Plaza Shopping Centre)                                                                                                              

RECOMMENDED

That:

1.   The information contained in the report on Rezoning Proposal for 33-43 Phillip Street, St Marys (existing Station Plaza Shopping Centre) be received.

2.   The matter be deferred to the Councillor Briefing for discussion and subsequently be brought back to a future Council meeting for consideration.

 

1        Amendment to Public Benefit Policy                                                                              

RECOMMENDED

That:

1.    The information contained in the report on Amendment to Public Benefit Policy be received

2.    Council adopt the Community Infrastructure Policy as amended.

3.    The General Manager be granted delegation to make minor changes to the Policy on an ongoing basis.

 

 

 

3        Council's Submission - M12 Motorway - Preliminary Design and Access Strategy 

RECOMMENDED

That:

1.    The information contained in the report on Council's Submission - M12 Motorway - Preliminary Design and Access Strategy be received

2.    Council endorse the draft submission in Appendix 3 (updated to acknowledge the announcement of the corridors) and any additional issues identified by Councillors, as the basis for a final submission to Roads and Maritime Services

3.    Council’s submission be forwarded to Roads and Maritime Services and a copy be forwarded to all Councillors.

 

Outcome 7 - We have confidence in our Council

 

4        2018 Australian Local Government Association (ALGA) National General Assembly                                                                                                                                             

RECOMMENDED

          That:

1.    The information contained in the report on 2018 Australian Local Government Association (ALGA) National General Assembly be received.

2.    Council nominate the Mayor, Councillor John Thain as its voting delegate for the 2018 National General Assembly of Local Government.

3.    Council nominate Councillors Jim Aitken OAM, Ross Fowler OAM and any other interest councillor as observers at the 2018 National General Assembly of Local Government.

4.    Leave of Absence be granted to all Councillors attending the 2018 National General Assembly of Local Government to be held in Canberra from 17-20 June 2018.

5.    The motion outlined in tonight’s report with respect to the future of Australian Cities, big and small be endorsed. 

6.     A motion be developed requesting ALGA advocate for an increase in the minimum height of balustrades within the Building Code of Australia.

7.    A motion be developed requesting ALGA seek a National Policy and program of investment with respect to securing the future of Australia’s resource recovery sector.

 

There being no further business the Chairperson declared the meeting closed the time being 7:13pm.

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 16 April, 2018 be adopted.

 

  



DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

 Outcome 2 - We plan for our future growth

 

1        Council's Advocacy Strategy                                                                                              1

 

2        Nomination for a Second Alternate Panel Member to the Sydney Western City Planning Panel                                                                                                                                  4

 

Outcome 3 - We can get around the City

 

3        Works on Private Land to enable Shared-use path in Jane Street, Penrith - Section 67 Local Government Act 1993                                                                                              9

 

4        T00057 Truck and Plant Hire                                                                                           11

 

5        Tender Reference 17/18-19 - Construction of The Northern Road Intersections Upgrade                                                                                                                                           17

 

6        Tender Reference 17/18-23 - Construction of North Street Carpark and Roundabout, Penrith                                                                                                                              21

 

Outcome 4 - We have safe, vibrant places

 

7        Tender Reference 17/18-16 - Construction of Tench Boat Ramp and Trailer Parking, Jamisontown                                                                                                                    27

 

8        Tender Reference 17/18-17 - Design Services at Soper Place, Penrith                         31

 

9        NSW Boating Now Programme Round 2 - Acceptance of Funding                                36

 

Outcome 6 - We are healthy and share strong community spirit

 

10      NSW Government Cultural Infrastructure Plan                                                                43

 

11      Access Committee - Revised Terms of Reference                                                         50

 

12      The Hat Project - Creative Koori Aboriginal Strategic Program - Grant Application       55

 

Outcome 7 - We have confidence in our Council

 

13      Write-Off Unrecoverable Rates and Sundry Debtor Accounts                                        61

 

14      Exhibition of draft Delivery Program 2017-21 and draft 2018-19 Operational Plan (including draft 2018-19 Fees & Charges)                                                                                       64

 

15      Summary of Investments & Banking for the period 1 March 2018 to 31 March 2018    77

 


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 2 - We plan for our future growth

 

Item                                                                                                                                                Page

 

1        Council's Advocacy Strategy                                                                                              1

 

2        Nomination for a Second Alternate Panel Member to the Sydney Western City Planning Panel                                                                                                                                  4

 

 



Ordinary Meeting                                                                                                   30 April 2018

 

 

 

1

Council's Advocacy Strategy   

 

Compiled by:               Rachel Pagitz, Advocacy and Government Relations Officer

Authorised by:            Kate Speare, Economic Initiatives Manager  

 

Outcome

We plan for our future growth

Strategy

Ensure services, facilities and infrastructure meet the changing needs of our community

Service Activity

Represent the changing needs of our community to other levels of government

      

 

Executive Summary

Penrith as a regional centre is going through a period of significant population growth with unprecedented investment in public infrastructure projects that will transform Western Sydney.  Penrith’s proud, aspirational community is passionate about improving our access to services and amenities and expects Council, as the most accessible level of Government, to advocate on its behalf to maximise the benefits of regional growth while minimising impacts.

 

An Advocacy Strategy has been prepared (see Attachment 1) to underpin our strong relationships with Government, our Local Government peers, and the private sector, to represent the needs of our current and future communities in a more focussed and proactive manner. The Strategy will also support and facilitate a stronger advocacy culture in the organisation and community.

 

Our advocacy vision is: Influence the decisions made by Government and others to the benefit of our Penrith community and create a more liveable, productive and successful City.

Background

The environment in which Penrith City Council advocates on behalf of its community and region is changing. It is highly competitive, and pressures on local government are manifold. Ironically, it is this pressure that may represent an opportunity. With strong focussed leadership and a disciplined, strategic advocacy program, Penrith can set itself apart from others and achieve cut through with Government and delivery in the identified focus areas.

The Advocacy Strategy is intended to provide a roadmap for Council’s advocacy approach and activities.

 

The Advocacy Strategy is based on the Community Plan, which was developed through extensive consultation and engagement and is endorsed by the elected Council.  Our Community Plan is a ‘big picture’ plan based around the seven Outcomes our community has told us will make Penrith a better place to live, work and visit. These are long term goals and Council cannot deliver them alone – we need to work with state and federal government, businesses, other organisations and our community to achieve these Outcomes together. This Plan not only sets out where we want to be, but also where we are now and how we’ll know we’re on the right track.

 

 

The Advocacy strategy sets out how Council will work with other levels of Government to represent the community’s needs and aspirations. Council will use a variety of methods and techniques to pursue Penrith’s advocacy priorities. This will include opportunistic and programmed activities such as making submissions, direct lobbying, delegations, face to face meetings, correspondence, media activities and public campaigns.

 

The Strategy also sets out the internal and external relationships that will help prosecute identified advocacy projects and priorities. Advocacy must be embedded in Council’s activities and interactions at all levels and this Strategy will set out the methods and tools to develop this culture. Strong, consistent positions and awareness of community aspirations support Council’s reputation as a reliable advocate for our community.

 

Advocacy Principles

Council’s advocacy activities will be guided by the following principles:

 

·    Community based and community driven – in line with the Community Plan, we will also keep our community informed of our advocacy priorities and encourage their involvement

·    Evidence Based – our priority projects will have rational and sound research and data to support their merits

·    Partnerships – we will partner with State and Federal Governments or other organisations and alliances to address issues of current interest.

·    Solution oriented – Our approach will incorporate solutions, not just issues and aim to be innovative

·    Proactive, not reactive – to further support our aim to present evidence based priorities, we will identify and advocate projects through a considered approach. However, these Advocacy principles will guide us if required to address unforeseen or emerging issues.

 

Advocacy priorities

In line with the broader directions and aspirations outlined in the Community Plan, Council has identified several key advocacy priorities (see attached table, Attachment 2).  These advocacy priorities have been divided into two categories: ‘flagship’ and ‘second tier’.  The Flagship Priorities will be the subject of focused advocacy efforts and campaigns, while the second tier projects will be pursued as part of ‘business as usual’ advocacy efforts.

 

The current Flagship Priorities are:

 

·    Delivery of North South Rail – Connecting Western Sydney between Macarthur and Marsden Park and linking the new Western Sydney Airport to the region

 

·    Our River – Implementation of the Our River Masterplan, in this Council term advocacy for the delivery of Regatta Park precinct

 

·    Creating the New West – incorporating the Western Sydney Airport and economic corridor, related elements of the City Deal, and aspirations for a 30 minute city

Will encompass Western Sydney Airport advocacy (as per Maximising Benefits, Minimising Impacts and aligns with North South Rail)

Transfer of ownership of Multi User Depot and other government sites and attraction of government jobs

 

Second tier projects:

·    Regional Roads and Connectivity

·    Continued involvement in the evolution of the City Deal for Western Sydney

·    Funding for Soper Place Multi deck carpark and health services facility

·    Penrith Lakes

·    Arts & cultural funding

·    Outer Western Sydney Stadium (or entertainment/recreation precinct)

·    The Quarter (Health and Education Precinct) related advocacy.

 

Additional advocacy will occur in line with Council’s stated positions and related to the challenges experienced as a fast growing Council on the metropolitan fringe, under the auspices of the National Growth Areas Alliance.

 

As desired outcomes are achieved or removed due to changes in circumstances, the second tier projects will be elevated and actioned. Advocacy items will be reviewed with Council at appropriate opportunities in line with existing forums including the mid term review and Councillor workshops.

 

Conclusion

Endorsing and implementing a strategic approach to advocacy will support proactive campaigns.  The Advocacy Strategy establishes our objectives and outlines our areas of focus, which have been developed to support outcomes identified in the Community Plan.

 

The Strategy will establish a framework to ensure appropriate research and preparation to underpin successful advocacy.  Targeted effort will be directed at Council’s flagship priority projects, along with ongoing efforts relating to second tier priorities.  Through implementation of the Strategy, we will strengthen the capacity of our organisation and our community to advocate successfully for the needs of our growing population – maximising the benefits of our regional growth, while minimising impacts.

 

It is intended to make our Advocacy Strategy publicly available by publishing it on Council’s website.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Council's Advocacy Strategy be received

2.    The Draft Advocacy Strategy be adopted

3.    The General Manager be delegated authority to correct any minor typographical errors and editing (that do not alter the intent of the strategy) to facilitate publishing the Advocacy Strategy.

 

 

ATTACHMENTS/APPENDICES

1.

Draft Advocacy Strategy

20 Pages

Attachments Included

2.

Flagship advocacy activities

2 Pages

Attachments Included

  


Ordinary Meeting                                                                                                   30 April 2018

 

 

 

2

Nomination for a Second Alternate Panel Member to the Sydney Western City Planning Panel   

 

Compiled by:               Gavin Cherry, Development Assessment Co-ordinator

Authorised by:            Peter Wood, Development Services Manager  

 

Outcome

We plan for our future growth

Strategy

Facilitate quality development in the City that considers the current and future needs of our community

Service Activity

Assess development proposals efficiently and made decisions that are open and fair

      

 

Executive Summary

The purpose of this report is to enable nomination and appointment of an alternate representative for Penrith City Council on the Sydney Western City Planning Panel (SWCPP).

 

Background

 

At the 23 October 2017 Ordinary Meeting of Council the following panel nominations were resolved:

 

·   Councillor Ross Fowler be Council’s nominated Councillor representative on the SWCPP;

·   Councillor Karen McKeown be Council’s Alternate Councillor representative on the SWCPP; and

·   The General Manger remains authorised to nominate a staff representative which remains as per the resolution of Council from 28 November 2016.

 

Council’s current staff representative is Glenn McCarthy – Governance Manager. The SWCPP may include a maximum of two Council representatives for any briefing or determination meeting.

 

Councils current practice is for alternate representatives to take the place of the nominated Councillor or Staff representative in the event that they are unavailable or declare a potential conflict of interest in a matter. Currently there is no alternate staff representative. From time to time the Councillor and Staff representatives may not be available or may have a potential conflict of interest such that they are not available. The Planning Panels Operational Procedures 2016 outlines that where conflicts of interest are known before a meeting, alternate members will be used to ensure there is a quorum.

 

In order to ensure a depth of representation on the SWCPP it is recommended that a second staff representative be appointed to the panel as an alternate. This would assist where both Councillor representatives have a potential conflict due to a prior strategic decision. The nomination of a fourth panel member as a second alternate would also assist Council in the future, where and in the event that, a Councillor and the existing appointed council officer are unavailable. This provides flexibility and ensures that Council is suitably represented on the Panel for all future items requiring SWCPP determination.  

 

 

Recommendation and Conclusion

 

It is recommended that Council endorse the appointment of a second alternate member from staff to sit on the SWCPP to ensure that two sitting members represent Penrith City Council for the above development application.

 

It is also recommended that the second alternate member be nominated by the General Manager who is currently granted delegation to appoint the sitting panel member from Council staff. 

 

This nominated alternate representative would then sit on the panel as an alternate for any discussions, deliberations and / or the determination of any future development applications or proposals where the need for alternate panel representation arises.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Nomination for a Second Alternate Panel Member to the Sydney Western City Planning Panel be received.

2.    The General Manager nominate a Council officer as an alternate member of the Sydney Western City Planning Panel.

3.    The Panel Secretariat of the Sydney Western City Planning Panel be advised of the outcome of the nomination.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 3 - We can get around the City

 

Item                                                                                                                                                Page

 

3        Works on Private Land to enable Shared-use path in Jane Street, Penrith - Section 67 Local Government Act 1993                                                                                              9

 

4        T00057 Truck and Plant Hire                                                                                           11

 

5        Tender Reference 17/18-19 - Construction of The Northern Road Intersections Upgrade                                                                                                                                           17

 

6        Tender Reference 17/18-23 - Construction of North Street Carpark and Roundabout, Penrith                                                                                                                              21

 

 



Ordinary Meeting                                                                                                   30 April 2018

 

 

 

3

Works on Private Land to enable Shared-use path in Jane Street, Penrith - Section 67 Local Government Act 1993   

 

Compiled by:               Ruth Byrnes, Senior Traffic Officer

Authorised by:            Adam Wilkinson, Engineering Services Manager  

 

Outcome

We can get around the City

Strategy

Provide a safe and efficient road and pathway network

Service Activity

Provide technical advice on traffic issues and plan for the delivery of roads and shared pathways

      

 

Executive Summary

The purpose of this report is to consider the construction ramp works on private land as part of a shared-use path in Jane Street, Penrith.  It is recommended that Council agrees to the works to be undertaken and that no charges be made to the property owners for the works.

Background

As part of the NSW “Active Transport Program”, Council will be constructing a 2.5m wide shared-use path for pedestrians and bike riders along the south side of Jane Street, between the Westfield Penrith intersection and Riley Street, Penrith.  The works form Stage 2 of the project, and will provide a key link for pedestrians and bike riders travelling to and from Penrith Station Interchange and the City Centre.

 

The design involves replacing the existing fencing, steps and ramp with an accessible ramp on the boundary of the Westfield Penrith (569-595 High Street, Penrith)  adjacent to the Jane Street slip lane entry to the car park.  The design also involves a minor encroachment (1m) of the path into Westfield Penrith property at delivery dock 5.  Adjustments to the path levels cannot be altered at this location, as this space forms the roof of the basement level car park.

 

Trimming of the hedging plants will also be required to construct the path. 

 

The works are required to be completed by the end of June 2018, in accordance with the RMS funding agreement.

 

Section 67

In accordance with Section 67 of the Local Government Act 1993, Council is required to declare when it carries out work on private land, as follows (in part):

 

“67    (1)     A Council may, by agreement with the owner or occupier of any private land, carry out on the land any kind of work that may lawfully be carried out on the land.

 

          (2)     A Council must not carry out work under this section unless:

 

(a)  It proposed to charge an approved fee for carrying out the work as determined by the Council in accordance with Division 2 of Part 10 of Chapter 15, or

(b)  If it proposed to charge an amount less than the approved fee, the decision to carry out the work is made, and the proposed fee to be charged is determined, by resolution of the council at an open meeting before the work is carried out.” 

 

Sections 67(3) and (4) require Councils, after the works are completed, to provide the full particulars of the works to be reported in Council’s annual report. 

 

Current situation

To respond to Sections 67(1) and (2) of the Act, the following information is provided.

 

67(1)           By email correspondence dated 18 April, 2018, Scentre Group Westfield Penrith has agreed for Council to carry out the construction of the new accessible ramp and install signage and linemarking as necessary as part of the shared-use project on its land.  The works do not require consent in accordance with State Environmental Planning Policy (Infrastructure) 2007.

67(2)           The cost of the works for the new accessible ramp, signage and linemarking is estimated to be $12,000.

 

These fees will be funded by the NSW “Active Transport Program” as part of the shared-use path project.  There is no requirement under the project to charge property owners for the works.

 

After the works have been completed, the full details of the works will be reported in Council’s Annual Report, satisfying Sections 67(3) and (4) of the Local Government Act, 1993.

 

It is recommended that Council agrees to the works to be undertaken on private land and that no charges be applied to Westfield Penrith (owners of 569-595 High Street, Penrith) for the construction of the new accessible ramp and associated signage and linemarking, as part of Stage 2 Jane Street Penrith Shared-use Path project under the NSW “Active Transport Program”.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Works on Private Land to enable Shared-use path in Jane Street, Penrith - Section 67 Local Government Act 1993 be received.

2.    Council agree to the works to be undertaken on private land and that no charges be applied to Westfield Penrith (owners of 569-595 High Street, Penrith) for the construction of new accessible ramp and associated signage and linemarking as part of Stage 2 Jane Street Penrith Shared-use Path Project, NSW “Active Transport Program”.

3.    Westfield Penrith be advised of Council’s resolution.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                                   30 April 2018

 

 

 

4

T00057 Truck and Plant Hire    

 

Compiled by:               Gowry Gowrythasan, Civil Operations Engineer

Authorised by:            Brian Steffen, Executive Manager - City Assets  

 

Outcome

We can get around the City

Strategy

Provide a safe and efficient road and pathway network

Service Activity

Maintain the City's roads and pathways

      

 

Executive Summary

Penrith City Council, Hawkesbury City Council and Blue Mountains City Council jointly invited tenders, as part of the Regional Strategic Alliance initiative, for the hire of Trucks and Plant items for a period of three (3) years with an option for any of the Councils to elect to extend for an additional two (2) x one (1) year periods subject to satisfactory performance.

The tenders for the hire of Trucks and Plant items on an as required basis was advertised on the e-tendering website on 11 July 2017 and closed on 8 August 2017. A total of 67 complying offers were received by the approved tender lodgement methods. The offers were evaluated in accordance with the criteria listed in this report.

Successful Respondents will be placed onto a Ranked Panel of Contractors based on the Schedule of Rates submitted for the 34 categories of plant and equipment.

The efficient and effective use of plant to support a sustainable operational environment has been a key recent focus of Council’s Plant Optimisation Project. This project aims to ensure Council is optimising plant numbers, increasing vehicle productivity, reducing down time or unproductive plant and aims to reduce whole of life costs. This strategy does not require Council to own all its plant, with leasing and hiring being key elements of the strategy. The current tender for Truck and Plant hire supports this strategy and allows Council to supplement its fleet during periods of higher demand or when specialist equipment is required.

This report advises Council of the outcome of the tender process and recommends that 17 categories of items be included in the list for the hire of Trucks and Plant for a period of 3 years with an option to extend for a further two (2) x (1) year periods with provision for annual increase after the first 12months.

Background

Prices were requested for the 34 categories of plant that will be required by the 3 Councils to supplement their existing fleets and to cater for specific work applications to assist in the timely completion of Council’s works program.

 

The responses received were evaluated, incorporating both price and non-price criteria. This approach was used to objectively assess the ability and merit of each offer received by each Council, so as to provide a clear indication of the most appropriate Tenderer, by balancing value for money against the standards required for the scope of work.

 

All requirements for the hire of Trucks and Plant items will be on an as required basis with no commitment to hire any specific quantity over the period of the agreement. 

Tenderers were required to submit their offer on a standard pro-forma sheet, which clearly identified the items of trucks and plant indicating unit rates, age, capacity and transport rates.

 

The following categories of Trucks and Plant were included in the Tender Document.

 

Trucks and Plant - Categories

 

Item 1         -        Tipper Trucks and Semi Tippers

Item 2         -        Tipper Truck & Trailer (combination)

Item 3         -        Tilt Tray Truck

Item 4         -        Low Loader Floats

Item 5         -        Ride on Mowers

Item 6         -        Backhoe / Loader

Item 7         -        Skidsteer Loader

Item 8         -        Tracked / Wheeled Loader

Item 9         -        Cranes

Item 10       -        Elevated Work Platform Vehicles

Item 11       -        Excavator

Item 12       -        Dump Trucks

Item 13       -        Graders

Item 14       -        Rollers

Item 15       -        Trash Pumps

Item 16       -        Street / Footpath Sweepers

Item 17       -        Portable Traffic Signals

Item 18       -        Water Jet / Vacuum Truck

Item 19       -        Tractor Wheeled

Item 20       -        Lighting Towers

Item 21       -        Variable Message Sign Boards

Item 22       -        Site Storage Shipping Containers

Item 23       -        Portable Toilets

Item 24       -        Temporary Security Fence

Item 25       -        Concrete Crusher

Item 26       -        Wood Chipper

Item 27       -        Quarry Screen

Item 28       -        Single / Twin Cab Flocon

Item 29       -        Concrete Pumps

Item 30       -        Non-destructive Digging Equipment

Item 31       -        Miscellaneous Construction Tools & Equipment

Item 32       -        CCTV Trucks

Item 33       -        Water Tankers

Item 34       -        Roller SP Compactor (Landfill) with Blade

 

Tender Evaluation

The Tender Evaluation committee consisted of John Gordon (City Presentation Manager), Gowry Gowrythasan (Civil Operations Engineer) and Michael Doggett (Supply Co-ordinator), with input provided by Co-ordinators from City Presentation.

 

Hawkesbury Council provided probity services for the Request for Tender.

 

The evaluation criteria advertised and used in assessing the tenders received, included the following:

 

 

Compliance Criteria:

·    Satisfaction of insurance requirements

·    Key qualifications/accreditations/licences

·    Quality management system

·    Council Work Health and Safety requirements

·    Environmental management

·    Attendance at pre-tender briefings

 

Weighted Criteria:

·    Demonstrated experience

·    Schedule of key personnel, knowledge and experience

·    Age of Equipment

·    Schedule of fees

 

Tenders Received

A total of 67 complying responses were received by the closing date and time and these are listed in alphabetical order as Appendix 1.

 

The following Tenders were not considered further, due to not conforming to the following: Submitted after closing date and time.

 

1.   Davis Earthmoving & Quarring Pty Ltd

2.   G M Tippers & Plant Hire Pty Ltd

3.   Sherrin Rentals Pty Ltd

 

Criteria Evaluation

Each tenderer was required to provide hire rates for various circumstance of hire with operator (Wet hire) and without operator (Dry hire) and for floatage / transport. The tenders received were sorted into the categories as previously listed.

 

The Plant Hire Annualised Quantity Schedule is included as Appendix 2. The offer from each tenderer was evaluated to determine the ranking in each category in accordance with the published criteria, in order to determine best value for money to Council.

 

CPI increase from 2012 till December 2017 is 9.5%. The offer received from tenderers, in price variation 10% and below, was further considered. Accordingly, the following categories of items have been recommended.

 

Item 1: Tipper Trucks and Semi Tippers (Wet Hire)

Item 2: Tipper Truck & Trailer (combination)

Item 5: Ride on Mowers (Dry Hire)

Item 10: Elevated Work Platform Vehicles (Dry Hire)

Item 11: Excavator (Wet Hire)

Item 14: Rollers (Dry Hire)

Item 16: Street / Footpath Sweepers (Dry Hire)

Item 18: Water Jet / Vacuum Truck (Wet Hire)

Item 20: Lighting Towers (Dry Hire)

Item 21: Variable Message Sign Boards (Dry Hire)

Item 23: Portable Toilets (Dry Hire)

Item 24 Temporary Security Fence (Dry Hire)

Item 26: Wood Chipper (Dry Hire)

Item 30: Non-destructive Digging Equipment (Wet Hire)

Item 31: Miscellaneous Construction Tools & Equipment (Dry Hire)

Item 32: CCTV Trucks (Wet Hire)

Item 33: Water Tankers (Wet Hire)

 

There were no submissions received for the provision of Concrete Pumps (Item 29: Line pump and Boom pump).

 

The other categories of Items are not required by Council on a regular basis due to very low usage or Council already has sufficient number of these items or their offer is substantially higher than 10%. Therefore, separate quotations will be sought for those items if required.

 

Conclusion

Based on the detailed evaluation of all tenders received, the tender that represents the best overall value for money to Council for each service is summarised below for each category, in the preferred ranking.

 

The secondary supplier will act as a backup provider of the service, should the primary contractor be unavailable to perform the work or deliver within the time required, or default in their responsibilities under the agreement.

 

Due to the high demand and limited availability of plant in some categories, it is necessary to have more than one backup provider to have access to plant when required for the efficient delivery of Council works.

 

Table 1: Selected Recommended Panel of Contractors

 

Item No.

Category

Preferred Tenderer Ranking

1

Tipper Trucks and Semi Tippers
(Wet Hire)

1.   A&C Plant Hire Pty Ltd

2.   Velcorp Pty Ltd

3.   E & B Tipper Hire Pty Ltd

2

Tipper Truck & Trailer (combination)

(Wet Hire)

1.   A&C Plant Hire Pty Ltd

2.   E & B Tipper Hire Pty Ltd

5

Ride on Mowers

(Dry Hire)

1.   Camden Hire

10

Elevated Work Platform Vehicles

(Dry Hire)

1.   Kennards Hire Pty Ltd

11

Excavator

(Wet Hire)

1.   On Rail Plant Hire Pty Ltd

2.   Azbuild Pty Ltd

3.   A&C Plant Hire Pty Ltd

14

Rollers

(Dry Hire)

1.   Conplant Pty Ltd

2.   Kennards Hire Pty Ltd

3.   Allcott Hire Pty Ltd

16

Street / Footpath Sweepers

(Dry Hire)

1.   Roadworx Surfacing Pty Ltd

2.   Raygal Pty Ltd

18

Water Jet / Vacuum Truck

(Wet Hire)

1.   Total Drain Cleaning Services Pty Ltd

2.   Aqua Assets Pty Ltd

3.   Sydney Wide Pipe Cleaning Pty Ltd

20

Lighting Towers

(Dry Hire)

1.   Kennards Hire Pty Ltd

2.   Allcott Hire Pty Ltd

3.   Coates Hire Operations Pty Ltd

21

Variable Message Sign Boards

(Dry Hire)

1.   Allcott Hire Pty Ltd

2.   PremiAir Hire

3.   Kennards Hire Pty Ltd

23

Portable Toilets

(Dry Hire)

1.   Camden Hire

2.   Allcott Hire Pty Ltd

3.   Coates Hire Operations Pty Ltd

24

Temporary Security Fence

(Dry Hire)

1.   Coates Hire Operations Pty Ltd

2.   Allcott Hire Pty Ltd

26

Wood Chipper

(Dry Hire)

1.   Kennards Hire Pty Ltd

30

Non-destructive Digging Equipment (Dry Hire)

1.   Total Drain Cleaning Services Pty Ltd

31

Miscellaneous Construction Tools & Equipment

(Dry Hire)

1.   Allcott Hire Pty Ltd

2.   Coates Hire Operations Pty Ltd

32

CCTV Trucks

(Wet Hire)

1.   Sydney Wide Pipe Cleaning Pty Ltd

2.   Total Drain Cleaning Services Pty Ltd

33

Water Tankers

(Wet Hire)

1.   P&M Galea Pty Ltd

2.   Raygal Pty Ltd

 

Financial Services Manager’s Comments

The creation of this preferred supplier list will ensure that Council is able to support a sustainable operational environment and can continue to achieve value for money for the work types detailed in this report. Any works completed will be undertaken within established operational budgets.

 

Tender Advisory Group (TAG) Comments

The Tender Advisor Group’s objective is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Financial Services Manager, Neil Farquharson, and Governance Manager, Glenn McCarthy, met to consider the report and recommendations in relation to the tender for Plant Hire. The TAG noted that the tender process had been administered by Hawkesbury City Council as an initiative of the Regional Strategic Alliance (RSA) between Blue Mountains, Hawkesbury and Penrith Councils. Each of the RSA Councils are to resolve to enter into contracts in relation to the plant hire categories most advantageous to each having regard to operational needs. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

 

The total estimated yearly expenditure on these contracts is $495,000.

 

RECOMMENDATION

That:

1.    The information contained in the report on T00057 Truck and Plant Hire be received.

2.    A three (3) year contract with the option to extend for a further two (2) x one (1) year periods, subject to mutual agreement and satisfactory performance, be awarded to the companies for the specified services, listed in Table 1 – Selected Recommended Panel of Contractors as detailed in the Tender Reference T00057 Truck and Plant Hire, subject to the execution of formal agreements.

 

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

ATTACHMENTS/APPENDICES

1.

Tenders Received

2 Pages

Attachments Included

2.

Plant Hire Annualised Quantity Schedule

8 Pages

Attachments Included

  


Ordinary Meeting                                                                                                   30 April 2018

 

 

 

5

Tender Reference 17/18-19 - Construction of The Northern Road Intersections Upgrade   

 

Compiled by:               Matthew  Buckley, Major Projects Coordinator

Wasique Mohyuddin, Acting Design and Projects Manager

Authorised by:            Michael Jackson, City Assets Transition Manager  

 

Outcome

We can get around the City

Strategy

Provide a safe and efficient road and pathway network

Service Activity

Manage the delivery of Council's major transport infrastructure projects

      

 

Executive Summary

Tender RFT 17/18-19 for the construction of The Northern Road Intersections Upgrade in Kingswood was advertised in the Western Weekender on 01 February 2018 and in Sydney Morning Herald on 06 February 2018. The tender closed on 23 March 2018.

This report advises Council of the outcome of the tender process and recommends that the tender from Delaney Civil Pty Ltd be accepted for the full scope of works outlined in RFT 17/18-19 for the construction of The Northern Road Intersections Upgrade Project, for a total amount of $3,084,492.42 (excluding GST).

Background

The Australian Government is funding a $200 million Local Roads Package (LRP) as part of the Western Sydney Infrastructure Plan (WSIP). Funding of $6,253,824 million with additional contingency of $408,706 has been allocated for council to upgrade four intersections to improve road safety and traffic flow efficiency.

A new roundabout at Bringelly Road and Caddens Road intersection in Kingswood has already constructed as part of this funding and $1.3 million has been spent for the construction of new roundabout.

The scope of works for this tender includes the following.

The Northern Road (Parker Street) / Derby Street intersection

·    Construction of new right and left turn lanes on both approaches on Derby Street and adjustment to some on-street parking to facilitate additional turning bays

·    Utilities adjustment to facilitate road construction works

·    Property adjustment works to create new turn lanes

·    Relocation of bus stops on Derby Street

 

The Northern Road (Parker Street) / Great Western Highway Intersection

·    50m extension of the right turn lane from The Northern Road northbound into the Great Western Highway eastbound (total right turn lane length 150m after upgrade)

·    100m extension of the right turn lane from the Great Western Highway westbound into The Northern Road northbound (total right turn lane length 200m after upgrade)

·    Provision of a median pedestrian fence for the extensions as described above

·    Removal of on-street car parking along The Northern Road in the proximity of the intersection

·    Widening existing right turn lane on The Northern Road northbound approach and adjusting median (adjacent to railway bridge)

Tender Evaluation Process

The Tender Evaluation Committee consisted of Wasique Mohyuddin (Major Projects Coordinator), Ari Fernando (Major Projects & Design Coordinator) and LAU Regina (Project Officer RMS) and was chaired by Matthew Buckley (Acting Design & Projects Manager).

 

Tender evaluation processor was facilitated by Allyce Langton (Supply Officer).

 

The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Work Health & Safety

·    Demonstrated Ability

·    Business References

·    Works Method and Program

·    Financials

·    Employment Policies (Apprenticeships)

·    Quality Assurance and Environmental Management Systems

Initial Tender Review

The project is funded by federal government and is being carried out on a State Road, there are strict conditions and pre-qualification requirements. To be qualified for tender submission, tenders were required to be accredited with RMS.

 

Due to the pre-qualification conditions, experienced contractors who could otherwise submit tenders for a project of this relatively minor scale on a local road were unable to do so.  The closing date was extended by three weeks to attract more tenders.  Despite all efforts, council has received one tender which is detailed below.

 

Roads and Maritime project liaison officers advise that there is currently significant difficulty being experienced in attracting tenders for the smaller WSIP LRP projects across the other councils in the funding program also.  With the extensive infrastructure programs currently underway across the Sydney region, contractors are in high demand.

 

Company

Tendered Price

Company Location

Directors

Delaney Civil Pty Ltd

$3,084,492.42

311/33 Lexington Drive Bella Vista New South Wales 2756

Aram Vesmadian

Evaluation of the Tender

The Delaney Civil Pty Ltd tender was evaluated in detail against the weighted evaluation criteria to determine an effectiveness rating. Consideration was then given to the tenderer’s price schedules to determine if there was value for money along with their competency in technical aspects of the tender.

 

The tender received from Delaney Civil Pty Ltd was considered by the Tender Evaluation Committee to be providing good value for money compared to the detailed estimate of costs which had been prepared by a qualified Quantity Surveyor prior to the tender being issued.  Both the Federal funding body and Roads and Maritime have concurred that the tender of Delaney Civil Pty Ltd represents value for money on this project.

 

The recommended company, Delaney Civil Pty Ltd was selected based on their:

 

1)   Compliance with the tender evaluation criteria,

2)   Demonstrated ability to meet Council and the funding body’s requirements; and

3)   Competitive price for the services offered.

 

Clarifications were requested from Delaney Civil Pty Ltd to finalising the committee’s recommendation. Delaney Civil Pty Ltd confirmed that there were no significant exclusions in their submitted tender price and represent no risk to project budget.

 

The Tender Evaluation Committee thoroughly reviewed the information provided pertaining to Delaney Civil Pty Ltd past experience and conducted reference checks.   The Department of Infrastructure and Regional Development and Road and Maritime Services were also contacted and feedback received from both departments on Delaney Civil Pty Ltd was positive.

 

Delaney Civil Pty Ltd has delivered numerous projects of similar nature on behalf of RMS. Council’s Project Management team is satisfied with their performance in relation to community, safety and environmental management.

Financial Services Manager’s Comment

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Delaney Civil Pty Ltd. These checks were completed by Corporate Scorecard Pty Ltd and have been reviewed by Financial Services. Based on this review, no concerns were raised as to the ability of Delaney Civil Pty Ltd to perform the works described.

 

The total tendered price by Delaney Civil Pty Ltd of $3,084,492.42 (excluding GST) is within the available budget.

Tender Advisory Group (TAG) Comment

The Tender Advisory Group’s objective is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of the Executive Manager City Assets, Brian Steffen, Governance Manager, Glenn McCarthy, and Expenditure Accountant, Daniel Moore, met to consider the report and recommendations in relation to the tender for the Construction of The Northern Road Intersections Upgrade. The TAG noted that the upgrade works are on a State Road requiring the contractor to be accredited by the RMS. This has limited the number of responses to the tender. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Conclusion

The Tender Evaluation Committee is in the opinion that Delaney Civil Pty Ltd provided the most advantageous tender and it is recommended that the Company be awarded the contract for a contract sum of Delaney Civil Pty Ltd excluding GST. 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference 17/18-19 - Construction of The Northern Road Intersections Upgrade be received.

2.    Delaney Civil Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Construction of The Northern Road Intersections Upgrade for an amount of $3,084,492.42 excluding GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                                   30 April 2018

 

 

 

6

Tender Reference 17/18-23 - Construction of North Street Carpark and Roundabout, Penrith    

 

Compiled by:               Kumar Rethnasamy, Major Projects Co-ordinator

Authorised by:            Michael Jackson, City Assets Transition Manager  

 

Outcome

We can get around the City

Strategy

Provide a safe and efficient road and pathway network

Service Activity

Manage the delivery of Council's major transport infrastructure projects

      

 

Executive Summary

Tender reference RFT17/18-23 Construction of North St Carpark and Roundabout, Penrith was advertised in the Western Weekender on 23 February 2018 and Sydney Morning Herald on 27 February 2018. The tender closed on 23 March 2018.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Western Earthmoving Pty Ltd be accepted for the full scope of works outlined in RFT 17/18-23 Construction of North St Carpark and Roundabout, Penrith, for a total amount of $1,803,111.00 (excluding GST).

Background

In preparation for major works at Soper Place, Penrith, the loss of parking at that location during the construction phase is to be mitigated. Land owned by council at 2-15 North St, Penrith was identified as the most suitable location to construct an at-grade carpark.

 

The works to be performed under RFT 17/18-23 Construction of North Street Carpark and Roundabout, Penrith, includes:

·    Remediate council owned land at 2-15 North St, Penrith

·    Construct an at-grade carpark including a pedestrian ramp to link with Lemongrove Bridge

·    Upgrade the intersection of Henry St and Doonmore St to a new roundabout to facilitate access into the new carpark.

Tender Evaluation Process

The Tender Evaluation Committee consisted of Kumar Rethnasamy (Major Projects Coordinator), Ari Fernando (Major Projects and Design Coordinator) and was chaired by Michael Jackson (Design and Projects Manager).  Bill Stanley from Council’s Procurement team assisted in tender evaluation and performed the role of tender administration.

 

The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Work Health & Safety

·    Demonstrated Ability

·    Business References

·    Works Method and Program

·    Financials

·    Employment Policies (Apprenticeships)

·    Quality Assurance and Environmental Management Systems

·    Project Specific Questions

Initial Tender Review

A full listing of the tenders received is detailed below in price order (ex GST).

 

Company

Tendered Price

Company Location

Directors

All Civil Solutions Pty Ltd

 $  1,687,550

 PO Box 1161 Strawberry Hills NSW

 Michael Georgamlis, Demi Georgamlis, George Georgamlis, John Michael Petkovic

Talis Civil Pty Ltd

 $  1,698,920

121/115 Ballandella Rd, Pendle Hill NSW

Michael Fitzgerald, James Murphy

Western Earthmoving Pty Ltd

 $  1,803,111

90 Station Rd, Seven Hills NSW

Graham Ragg, Diane Ragg

Devcon Civil Pty Ltd

 $  1,819,680

142 Sunnyholt Rd, Blacktown NSW

Gavin De Vries, Simon De Vries

Menai Civil Pty Ltd

 $  1,958,771

6 Lancaster Street Ingleburn, NSW, 2565

 Lee Fahey

KK Civil Pty Ltd

 $  1,975,140

17-23 Bryant Street, Padstow NSW 2211

 Koda Kassira

Sydney Contracting Engineers Pty Ltd

 $  2,037,583

L3, 100 Harris St, Pyrmont NSW 2009

Farhang Effatmaneshnik, Farshid Manesh

Starcon Pty Ltd

 $  2,080,020

809 The Horsley Drive, Smithfield NSW 2164

 Ty Nguyen

Awada Civil Pty Ltd

 $  2,100,000

Unit 4/59-69 Halstead Street, South Hurstville NSW 2221

 Frank Awada

J Holdings Pty Ltd

 $  2,193,300

Unit 2 15-17 David Road, Emu Plains, NSW

 Spiro Apokis

Moits Pty Ltd

 $  2,196,316

Tower A, 112 Talavera Road, North Ryde, NSW 2118

 Tony Moit, George Moit, Michael Moit

Citywide Civil Pty Ltd

 $  2,540,666

10 Jayelem Cresent, Padstow, NSW 2211

 Elizabeth Georgopoulos

RD Miller Pty Ltd

 $  2,860,930

PO Box 461, Bega NSW 2550

 Raymond Darryl Miller

 

Tenders submitted by the following companies were in a price range that exceeded the available construction budget.

 

·    Citywide Civil Pty Ltd

·    J Holdings Pty Ltd

·    RD Miller Pty Ltd

·    Moits Pty Ltd

·    Awada Civil Pty Ltd

·    Starcon Group Pty Ltd

·    Sydney Contracting Engineers Pty Ltd

 

The Committee were of the opinion that there was no advantage to give further consideration to these tenders.

Evaluation of the Preferred Tender

The remaining tenderers were assessed in detail using Apet360 software to provide a ranking for conformance with the evaluation criteria.  All Civil Solutions Group Pty Ltd scored a significantly lower effectiveness rating in the technical aspects of the tender which negated their price advantage.

 

Western Earthmoving Pty Ltd (Western Earthmoving) achieved a significantly higher effectiveness rating than Talis Civil Pty Ltd (Talis), however Talis have successfully undertaken several projects for council in the last 24 months and officers are confident in their abilities. Clarifications were requested from both Western Earthmoving and Talis prior to finalising the committee’s recommendation. 

 

Western Earthmoving demonstrated a high level of experience in remediating similar sites which was evaluated as being significant when compared to the experience of Talis in that regard. Experience in remediation of sites is a key aspect of this project.  Western Earthmoving is also a significantly larger company with more resources which is a factor in assessing their potential to deliver the project to program.

 

The recommended company, Western Earthmoving was selected based on their; -

 

1)      Compliance with the tender evaluation criteria,

2)      Demonstrated ability to meet Council’s requirements; and

3)      Competitive price for the services offered.

 

The Tender Evaluation Committee thoroughly reviewed the information provided pertaining to past experience of the proposed tenderer and conducted reference checks. 

 

Western Earthmoving is based in Seven Hills locality and has delivered numerous projects for other local councils and private clients of a similar nature. Council’s Project Management team is satisfied with their performance in relation to community, safety and environmental management and reference checks have also returned positive feedback. 

Financial Services Manager’s Comment

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Western Earthmoving. These checks were completed by Corporate Scorecard Pty Ltd and have been reviewed by Financial Services. Western Earthmoving received a score of 9.60 out of 10.0 in the independent review conducted by Corporate Scorecard Pty Ltd. Based on this review, no concerns were raised as to the ability of Western Earthmoving to perform the works described.

 

The total tendered price by Western Earthmoving of $1,803,111 (excluding GST) is within the available budget.

Tender Advisory Group (TAG) Comment

The Tender Advisory Group’s objective is to support the Council to achieve fair and equitable tender processes The TAG, consisting of the Executive Manager City Assets, Brian Steffen, Governance Manager, Glenn McCarthy, and Expenditure Accountant, Daniel Moore, met to consider the report and recommendations in relation to the tender for the Construction of North Street Carpark and Roundabout, Penrith. The TAG noted that, while the recommended contractor’s proposal was not the lowest cost, their demonstrated ability to undertake site remediation was considered to be a crucial non-price consideration. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Conclusion

The Tender Evaluation Committee is in the opinion that Western Earthmoving provided the most advantageous tender and it is recommended that the Company be awarded the contract for a contract sum of $1,803,111 excluding GST. 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference 17/18-23 - Construction of North Street Carpark and Roundabout, Penrith  be received

2.    Western Earthmoving be awarded the Contract subject to the execution of a formal agreement for the Construction of North Street Carpark and Roundabout, Penrith, for an amount of $1,803,111 excluding GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                                Page

 

7        Tender Reference 17/18-16 - Construction of Tench Boat Ramp and Trailer Parking, Jamisontown                                                                                                                    27

 

8        Tender Reference 17/18-17 - Design Services at Soper Place, Penrith                         31

 

9        NSW Boating Now Programme Round 2 - Acceptance of Funding                                36

 

 



Ordinary Meeting                                                                                                   30 April 2018

 

 

 

7

Tender Reference 17/18-16 - Construction of Tench Boat Ramp and Trailer Parking, Jamisontown    

 

Compiled by:               Matthew  Buckley, Major Projects Coordinator

Authorised by:            Michael Jackson, City Assets Transition Manager  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Manage the delivery of Council's major capital projects

      

 

Executive Summary

Tender Reference 17/18-16 for the Construction of Tench Boat Ramp and Trailer Parking, Jamisontown, was advertised in the Western Weekender on 18 January 2018 and Sydney Morning Herald on 23 January 2018. The tender closed on 5 March 2018.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Land and Marine OE Pty Ltd be accepted for the full scope of works outlined in RFT 17/18-16 for the Construction of Tench Boat Ramp and Trailer Parking, Jamisontown, for a total amount of $5,815,475.00 (excluding GST).

Background

The Our River Master Plan (2013) allowed for an upgrade of the existing Boat Ramp. It was determined that the existing boat ramp is unsuitable for upgrading due to poor geometry, difficulties in manoeuvring, safety and conflict with other park users.

 

The Federal Government has provided $5 million for Tench Reserve for the construction of a new boat ramp through the Community Development Grants (CDG) Program.

 

Council also received $800,000 in funds through the RMS NSW Boating Now Program which has funded design and investigation with balance of grant funds contributing to construction.

 

The works to be performed under RFT 17/18-16 for the Construction of Tench Boat Ramp and Trailer Parking, Jamisontown, includes the following key features:

         

·    A new three lane boat ramp;

·    Thirty-four new boat trailer parking bays;

·    New access roads;

·    Ten new vehicle parking bays;

·    New jetties, including a connection to the existing jetty;

·    New footpaths, stairs, balustrades and fencing;

·    Landscaping and lighting.

 

The existing boat ramp and trailer parking will continue to operate during construction of the new boat ramp and trailer parking facilities.

Tender Evaluation Process

The Tender Evaluation Committee consisted of Matthew Buckley (Major Projects Coordinator), Michael Shahidi (Project Officer) and was chaired by Wasique Mohyuddin (Acting Design and Projects Manager). The Tender Evaluation Committee was supported by

Bill Stanley (Procurement and Contract Management Specialist).

 

The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Work Health & Safety

·    Demonstrated Ability

·    Business References

·    Works Method and Program

·    Financials

·    Employment Policies (Apprenticeships)

·    Quality Assurance and Environmental Management Systems

Initial Tender Review

A full listing of the tenders received is detailed below in price order (excluding GST).

 

Company

Tendered Price

Company Location

Directors

Land and Marine OE Pty Ltd

$ 5,815,475.00

8 Cowdroy Ave, Cammeray NSW

Adam Fitzhenry

J Holdings Group Pty Ltd

$ 6,652, 600.00

Unit 2 15-17 David Rd, Emu Plains NSW

Spiro Apokis

Starcon Group Pty Limited

$ 7,331,416.00

809 The Horsley Drive, Smithfield NSW

Ty Nguyen

Antoun Civil Engineering Pty Ltd

$ 7,358,144.00

19-21 Cann St, Guildford NSW

Robert Antoun

Talis Civil Pty Ltd

$ 7,754,542.00

121/115 Ballandella Rd, Pendle Hills NSW

Michael Fitzgerald

James Murphy

North Shore Paving Co. Pty Ltd

$ 8,505, 981.00

16 Moore Avenue, Lindfield West NSW

Ivan Tarjan

Abergeldie Contractors Pty Ltd

$ 10,867, 870.00

5 George Young Street, Regents Park NSW

-

 

The tenders submitted by ‘North Shore Paving Co. Pty Ltd’ and ‘Abergeldie Contractors Pty Ltd’ were significantly higher than other tenders and exceeded available budget. The Committee were of the opinion that there was no advantage to give further consideration to these tenders.

 

All other tenders were evaluated in detail against the weighted evaluation criteria to determine an effectiveness rating. Consideration was then given to the tenderer’s price schedules to determine the best value for money solution with competency in technical aspects of the tender.

Evaluation of the Preferred Tender

The tender received from Land & Marine OE Pty Ltd was considered by the Tender Evaluation Committee to be providing the highest value for money compared to the next on the ranking list in terms of both effectiveness and price.

 

The recommended company, Land & Marine OE Pty Ltd, was selected based on their:

1)   Compliance with the tender evaluation criteria,

2)   Demonstrated ability to meet Council’s requirements; and

3)   Competitive price for the services offered.

 

The Tender Evaluation Committee thoroughly reviewed the information provided pertaining to past experience of the proposed tenderer and conducted reference checks.

Recommended Tenderer

Land & Marine OE Pty Ltd recently delivered several boat ramp projects of similar nature for Sutherland Shire Council, as well as boat ramps and sea walls for other Councils. Land & Marine OE Pty Ltd also demonstrated the ability to self-perform the critical marine works, without reliance on other marine subcontractors. This reflects in the tenderers effectiveness and competitive price. Council’s Project Management team is satisfied with their performance in relation to community, safety and environmental management and reference checks have also returned positive feedback.

 

The Corporate Scorecard report has raised concerns regarding the scale of this project relative to annual revenue and this has been further investigated.  Risk mitigation techniques and recommendations from the Corporate Scorecard report will be employed to ensure that the interests of Council are upheld including an additional Security.  Further information was sought by council and provided by Land & Marine OE Pty Ltd to confirm their financial capacity and access to working capital to undertake the works.  The existing boat ramp and trailer parking will continue to operate during construction of the new boat ramp and trailer parking facilities, removing any risk that this important infrastructure would be unavailable during construction.

Financial Services Manager’s Comment

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Land & Marine OE Pty Ltd. These checks were completed by Corporate Scorecard Pty Ltd and have been reviewed by Financial Services. Based on this review, Land & Marine OE Pty Ltd received a Marginal rating as to the ability of Land & Marine OE Pty Ltd to perform the works described.

 

Please refer to subheading ‘Recommended Tenderer’ of this report for mitigation techniques to address these financial concerns.

 

The total tendered price by Land & Marine OE Pty Ltd of $5,815,475.00 (excluding GST) is within the available budget.

Tender Advisory Group (TAG) Comment

The Tender Advisory Group’s objective is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of the Executive Manager City Assets, Brian Steffen, Governance Manager, Glenn McCarthy, and Expenditure Accountant, Daniel Moore, met to consider the report and recommendations in relation to the tender for the Construction of Tench Boat Ramp and Trailer Parking, Jamisontown. The TAG noted that the recommended contractor submitted the lowest cost proposal and was the only contractor with the demonstrated ability to undertake the project without the use of sub-contractors. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Conclusion

The Tender Evaluation Committee is in the opinion that Land & Marine OE Pty Ltd provided the most advantageous tender and it is recommended that the Company be awarded the contract for a contract sum of $5,815,475.00 excluding GST. 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference 17/18-16 - Construction of Tench Boat Ramp and Trailer Parking, Jamisontown  be received.

2.    Land & Marine OE Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Construction of Tench Boat Ramp and Trailer Parking, Jamisontown for an amount of $5,815,475.00 excluding GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                                   30 April 2018

 

 

 

8

Tender Reference 17/18-17 - Design Services at Soper Place, Penrith    

 

Compiled by:               Kumar Rethnasamy, Major Projects Co-ordinator

Authorised by:            Michael Jackson, City Assets Transition Manager  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Provide designs and plans for Council's buildings

      

 

Executive Summary

Tender reference 17/18-17 for Design Services at Soper Place, Penrith was advertised in the Western Weekender on 2 February 2018 and Sydney Morning Herald on 6 February 2018. The tender closed on 11 March 2018.

 

This report advises Council of the outcome of the tender process and recommends that the tender from GHD Pty Ltd be accepted for Stage 1 outlined in RFT 17/18-17 for Design Services at Soper Place, Penrith for a total amount of $204 750.00 (excluding GST).

Background

In preparation for forecasted growth, council undertook a parking analysis in the Penrith Central Business District (CBD) which revealed a future gap in available parking spaces. To meet the projected shortfall Soper Place was identified as a suitable site for the construction of a multi-deck car park.

In addition to the carpark, an opportunity was identified by the Property Development department to acquire the neighbouring land (10 Soper Place, Penrith) which belongs to NSW Health. This would allow the development of an integrated multi-deck carpark and multi storey commercial office building with NSW Health as the anchor tenant. Other tenants could also be relocated and consolidated into the building, creating a multi-tenanted office building.  This opportunity with NSW Health and Health Infrastructure remains under negotiation at this time.

 

The works to be performed under RFT 17/18-17 Design Services at Soper Place, Penrith, include:

 

·    Stage 1 – Develop two (2) concepts for a Multi Deck Car Park and an Integrated Multi Deck Car Park & Multi-Storey Commercial Office Building.

The intent of this council report is to award Stage 1. The award of stages 2, 3 & 4 will be subject to a further report to Council on the outcomes of Stage 1.

 

·    Stage 2 – Take the selected concept option through both the DA and detailed design processes.

·    Stage 3 – Develop a full set of construction specification documentation. 

·    Stage 4 – Provide 12 months of ongoing construction support.

 

 

The requirements of the two (2) concepts that will be explored in Stage 1 are below:

 

Concept 1 –  Multi Deck Car Park Only - Concept development of a standalone multi deck car park. The concept will maximise available car parking spaces (minimum 650 spots) within the available site constraints and the available budget.

 

Concept 2 – Integrated Multi Deck Car Park & Multi-Storey Commercial Office Building (Health Site Acquired). The floor space requirements for the commercial office building are approximately 6000 m2. In addition to the minimum 650 public parking spots, other secured/designated carparking spots would be required for the tenants of the commercial space.

Tender Evaluation Process

The Tender Evaluation Committee consisted of Ari Fernando (Major Projects and Design Coordinator), Kumar Rethnasamy (Major Projects Coordinator), Rosemarie Canales (Architectural Supervisor) and was chaired by Michael Jackson (Design & Projects Manager).  Bill Stanley from Council’s Procurement team assisted in tender evaluation and performed the role of tender administration for this tender.

 

The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Business References

·    Demonstrated Ability

·    Works Method and Design Program

·    Financials

·    Employment Policies (Apprenticeships)

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

·    Contract Specific Questions

Initial Tender Review

A full listing of the tenders received for Stage 1 is detailed below in price order (ex GST).

 

Company

Company Location

Directors

Tendered Price for Stage 1

GHD Pty Ltd

15/133 Castlereagh Street, Sydney NSW 2000

Rob Knott, Ashley Wright, Denise Anderson, Jan Babiak, Sheryl Cornelius, May Ngui, Iver Skavdal, Peter Wasow, Lisa Elbourne

 $  204,750

Acor Consultants Pty Ltd

 Unit 10, Level 1,

1 Maitland Place, Baulkham Hills, NSW 2153

Michael Goodwin, Nick Kokolis, Chris Rowse, Robert Gruber, Shannan Errey

 $  220,380

Cox Architecture Pty Ltd

  Level 6, 155 Clarence Street, Sydney, NSW 2000

Nick Tyrrell, Russell Lee, Ramin Jahromi, Alex Small, David Holm, Ian Connolly, John Ferendinos, John Richardson, Joseph Agius, Lachlan Abercrombie, Satvir Mand

 $  246,620

Wood & Grieve Engineers

Level 6, Building B, 207 Pacific Highway, St Leonards NSW

60 directors listed

 $  270,500

DEM Pty Ltd

Suite 202, Level 2, Tower B The Zenith,

821 Pacific Highway

 

David Campbell Slinn, Jonathan George Pizey, Rudi Valla

 

 $  275,205

Space Design Architecture

Level 1

187 Union Street, The Junction, NSW 2291

Leigh Matthew Richardson, Edward John Highton, James Ernest Clarence, Daniel David Bush

 $  300,500

Jackson Teece Pty Ltd

Lot 1, Pier 8-9

23 Hickson Road, Walsh Bay

Damian Barker, Ian Brodie, Daniel Hudson, John Gow

 $  349,740

Cardno (NSWACT) Pty Ltd

Level 9, The Forum

203 Pacific Highway, St Leonards Sydney 2065

 

Peter Anthony Barker, Brett Phillips, David Pitronaci, Martin Christopher Wells

 

 $  356,916

Welsh & Major Architects Pty Ltd

Level 4

69 Reservoir St, Surry Hills NSW 2010

David Welsh, Christine Major

 $  357,060

Crone Architecture Pty Ltd

Level 18, 680 George Street, Sydney NSW 2000

Gregory Crone

 $  382,700

Kann Finch

Level 9, 50 Carrington Street, Sydney, NSW 2000

Business Owners (owning more than 10% of ultimate holding company of Kann Finch Group Pty Ltd) - Simuvi Pty Ltd (ACN 002 791 004), Space Craft Pty Ltd (ACN 002 634 933), Bruvens Enterprises Pty Ltd (ACN 143 414 859), Directors Michael Gaston, Trevor De Waal

 $  399,880

Design Inc

Level 12, 77 Pacific Highway, North Sydney, NSW 2060

Sandeep Amin Pty Ltd, Anthony W. F. Quan Pty Ltd, R J Does Pty Ltd, Ian Melville Armstrong Pty Ltd

 $  427,050

Brewster Hjorth Architects Pty Ltd

 4-14 Foster Street,  Surry Hills, NSW 2010

Ian Brewster

 $  451,020

CCG Architects Pty Ltd

Level 2, 5 Wilson Street, Newtown, BSW 4000

David Cook, Stephen Caldis, Hisham Noori, Greg Scott-Young, Nabeel Marcus

 $  461,615

Ignite Architects Pty Ltd

Suite 408  

19 Roseby Street, Birkenhead Point, Drummoyne NSW

Jeremy Whelan, Grant Armstrong

 $  471,426

Group GSA Pty Ltd

  Level 7, 80 William Street, East Sydney 2011

Mark Sheldon

 $  665,465

 

Evaluation of the Preferred Tender

All tenders were assessed using Apet360 software to provide a ranking for conformance with the evaluation criteria. The following tenderers; Ignite Architects Pty Ltd, Welsh + Major Architects Pty Ltd, Space Design Architecture and Wood & Grieve Engineers did not demonstrate that they were capable of fulfilling the requirements of the tender in one or more areas of:

 

·    Demonstrated Ability

·    Works Method and Program

·    Employment Policies (Apprenticeships)

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

·    Project Specific Questions

 

GHD Pty Ltd was the highest-ranking tenderer in the technical evaluation criteria and provided the most advantageous price to Council. It is noted that GHD Pty Ltd provided the best value for money for stage 1 (Concept Designs) and for stages 2-4 (Detailed Design) in both concept options.

 

An interview was held with GHD Pty Ltd to clarify detailed aspects of their tender submission prior to making this recommendation. No significant issues were identified during the interviews to alter the recommendation of the committee.

 

The recommended company, GHD Pty Ltd, was selected based on their;-

1)   Compliance with the tender evaluation criteria,

2)   Demonstrated ability to meet Council’s requirements; and

3)   Competitive price for the services offered.

 

The Tender Evaluation Committee thoroughly reviewed the information provided pertaining to past experience of the proposed tenderer and conducted reference checks.

 

GHD Pty Ltd is based in Sydney and is currently delivering the Tench Reserve Wharf Precinct Plan and have designed similar building projects for councils around Australia.  The GHD service offering includes the GHD Woodhead architectural practice which is one of Australia’s leading architectural firms.  Council’s Project Management team is satisfied with their performance in relation to community, safety and environmental management and reference checks have also returned positive feedback. 

Financial Services Manager’s Comment

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on GHD Pty Ltd. These checks were completed by Corporate Scorecard Pty Ltd and have been reviewed by Financial Services. GHD Pty Ltd received a score of 7.65 out of 10.0 in the independent review conducted by Corporate Scorecard Pty Ltd. Based on this review, no concerns were raised as to the ability of GHD Pty Ltd to perform the works described.

 

The total tendered price by GHD Pty Ltd of $204,750 (excluding GST) is within the available budget.

Tender Advisory Group (TAG) Comment

The Tender Advisory Group’s objective is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of the Executive Manager City Assets, Brian Steffen, Governance Manager, Glenn McCarthy, and Expenditure Accountant, Daniel Moore, met to consider the report and recommendations in relation to the tender for the Design of Soper Place Car Park, Penrith. The TAG noted that the recommended contractor submitted the lowest cost proposal and has the demonstrated ability to successfully undertake the design work. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Conclusion

The Tender Evaluation Committee is in the opinion that GHD Pty Ltd provided the most advantageous tender and it is recommended that the Company be awarded the contract for a contract sum of $204,750 excluding GST. 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference 17/18-17 - Design Services at Soper Place, Penrith  be received

2.    GHD Pty Ltd be awarded the Contract subject to the execution of a formal agreement for Stage 1 of the Design Services at Soper Place, Penrith, for an amount of $204,750 excluding GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                                   30 April 2018

 

 

 

9

NSW Boating Now Programme Round 2 - Acceptance of Funding   

 

Compiled by:               Matthew  Buckley, Major Projects Coordinator

Victoria Patterson, Landscape Architect

Authorised by:            Michael Jackson, City Assets Transition Manager  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Manage the delivery of Council's major capital projects

      

 

Executive Summary

The purpose of this report is to advise Council of Transport for NSW’s NSW Boating Now funding offer, which is to deliver the Roads and Maritime Services (RMS) Regional Boating Plan, Priority Regional Projects.  The Hawkesbury, Pittwater and Brisbane Water Regional Boating Plan was developed in 2014 and included input from Council which was based on the adopted Our River master plan (2013).

 

A total of $3.36 million was allocated to 8 priority projects in this regional plan.  Council has previously been awarded $800,000 towards the new boat ramp and jetty at Tench Reserve, and now has been awarded funding towards the following priority project:

 

·    Install waters’ edge access decks for non-powered recreational craft on the Nepean River.

 

This report seeks Council endorsement of the acceptance of $150,000 in Transport for NSW funding, and confirmation of the commitment of $37,500 of Council works in kind contributions.

Background

In August 2017 council submitted a grant application of $652,000 for the construction of eight water’s edge decks. This grant application was guided by the "Our River" Masterplan focusing on providing a long term goal for rivers edge access.

 

In January 2018 the State Government, via the Roads and Maritime Services, announced that $150,000 funding has been allocated to Council as part of the second round NSW Boating Now Program.

 

A revised and reduced scope has been developed since the announcement to align with the partial funding. Council now proposes to construct two new water’s edge access decks with the revised funding.

 

Council is required to provide a match funding contribution of twenty percent (equivalent to $37,500) which can include Works in Kind contributions.

 

The project will contribute to fulfilling the strategic intent of the Our River Master Plan adopted by Council in November 2013 in the following ways:

·    Increases access to the rivers water edge for boating activities, fishing and general recreation

·    Disperse activities through a series of hubs supporting land and river-based activity

·    Improve accessibility around the Nepean River, carefully integrated with enhanced foreshore vegetation and water quality management

Financial Services Manager’s Comment

Acceptance of the NSW Boating Now program grant of $150,000 for the works detailed in this report will commit Council to a works in kind contribution to the value of $37,500. 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on NSW Boating Now Programme Round 2 - Acceptance of Funding be received

2.    Council accept the Transport for NSW grant of $150,000, offered under the NSW Boating Now program and confirm the allocation of matching funding as detailed in the report.

3.    Letters of thanks be sent to the Member for Penrith, The Hon. Stuart Ayres MP, and the Minister for Roads, Maritime and Freight, the Hon. Melinda Pavey MP.

 

 

ATTACHMENTS/APPENDICES

1.

Attachment 1 - Location Plan of Waters Edge Decks

1 Page

Appendix

  


Ordinary Meeting                                                                                                                 30 April 2018

Appendix 1 - Attachment 1 - Location Plan of Waters Edge Decks

 

PDF Creator

 


 

 

Outcome 5 - We care about our environment

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 6 - We are healthy and share strong community spirit

 

Item                                                                                                                                                Page

 

10      NSW Government Cultural Infrastructure Plan                                                                43

 

11      Access Committee - Revised Terms of Reference                                                         50

 

12      The Hat Project - Creative Koori Aboriginal Strategic Program - Grant Application       55

 

 



Ordinary Meeting                                                                                                   30 April 2018

 

 

 

10

NSW Government Cultural Infrastructure Plan   

 

Compiled by:               Karen Harris, Senior Cultural Development Officer

Authorised by:            Erich Weller, Community and Cultural Development Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Enhance the cultural vitality of the City

Service Activity

Support and implement initiatives which contribute to culture and creativity

      

 

Executive Summary

The NSW Government is seeking responses to the draft NSW Cultural Infrastructure Plan, released in late January 2018.  The draft Plan is in large part based on research and advice provided by Infrastructure NSW.  Infrastructure NSW was established in July 2011 to assist the NSW Government in identifying and prioritising the delivery of critical public infrastructure for NSW.  It is an independent statutory agency, established under the Infrastructure NSW Act 2011.

 

Greater investment in cultural infrastructure was identified as a priority at Council’s Mayoral Arts and Cultural Summit held in September 2015.  The 2015 Deloitte Access Economics Report - Building Western Sydney’s Cultural Arts Economy: a Key to Sydney’s Success (partly funded by Penrith Council) also made a compelling case for greater investment in Western Sydney’s Cultural Arts Economy.

 

This report provides an overview of the draft NSW Cultural Infrastructure Plan.  The Plan will provide a roadmap for the NSW Government through to 2025 on sustaining and developing a vibrant cultural landscape.

 

The NSW Government has established the Cultural Infrastructure Program Management Office (CIPMO) to lead a consultation process with the community, cultural sector, local government and business across NSW on Cultural Infrastructure requirements.  The CIPMO, an office dedicated to the planning and delivery of Cultural Infrastructure, is part of the Arts, Screen and Culture division within the NSW Department of Planning and Environment.

 

To this point in time there has been no firm commitment of funding from the NSW Government for new cultural infrastructure or enhancement of existing infrastructure in Western Sydney (apart from Parramatta).

 

The report recommends that the information contained in the report on NSW Government Cultural Infrastructure Plan be received; Council endorse the submission to the Cultural Infrastructure Program Management Office including the key points made in this report and Council write to the NSW Premier, the Hon Gladys Berejiklian MP, the Hon Don Harwin MLC, the NSW Minister for the Arts, and the Hon Stuart Ayres MP, Minister for Western Sydney, expressing Council’s disappointment at the lack of an adequately funded and resourced Western Sydney Cultural Infrastructure Strategy.

 

Background

Before the last NSW State election in March 2015, on 26 February 2015 the then Premier, the Hon. Mike Baird MP, and the Deputy Premier, the Hon. Troy Grant MP and Minister for the Arts, launched the Deloitte Access Economics report “Building Western Sydney’s Cultural Arts Economy” as well as a new arts funding package for Western Sydney at the Riverside Theatre, Parramatta.  This report was the result of an important collaboration between the Sydney Business Chamber and Parramatta, Penrith and Liverpool Councils and clearly presented the case for greater investment in Western Sydney’s cultural arts economy.

 

The Deloitte report provides extensive information on the inequitable distribution in Federal arts program funding and State arts, heritage and events funding between Eastern Sydney and Western Sydney.

 

This information includes:

·    Western Sydney represents one in 10 Australians yet attracts only 1% of Commonwealth arts program funding, and 5.5% of NSW Government cultural, arts, heritage and events funding;

·    Eastern Sydney has 10.7% of Australia’s population and receives 36% of Australia Council funding;

·    Western Sydney has 9.5% of Australia’s population and receives 1% of Australia Council funding;

·    Eastern Sydney has 33.4% of NSW’s population and receives 87.2% of NSW Government cultural, arts, events and heritage funding;

·    Western Sydney has 29.4% of NSW’s population and receives 5.5% of NSW cultural, arts, events and heritage funding; and

·    Between 2011/12 and 2014/15 over $360 million was invested by the NSW Government on cultural infrastructure with only 6% of this invested in Western Sydney, with the majority of this 6% allocated to the Castle Hill facility of the Powerhouse Museum.

The Deloitte study also provides research and data on the important contribution that investment in the arts and culture makes to the national and Western Sydney regional economy.  For example:

·    In 2008/09 ABS estimated that Australia’s creative and cultural economy added $65 billion to Australia’s gross value or equivalent to 5.6% of Australian gross value add (GVA is the value of goods and services produced in a sector of the economy or industry) ranking as the eighth largest contributor to the country’s economy.

·    In 2011 Western Sydney households spent an aggregate of $232 million directly at museums, art galleries, and live theatre, music concerts and on cultural fees and charges and by 2021 this is expected to grow to $444 million.

 

The report also affirms that Western Sydney “is a microcosm of Australian culture, with the art created in the region reflecting the nation’s diversity, aspirations, individuality and uniqueness and that this art continues to break new ground, sets new standards, and rivals in excellence art created elsewhere in Australia and overseas”.

 

As a Regional City Centre there are enormous opportunities for Penrith to be a leader in the creative economy in Outer Western Sydney and the surrounding region.

 

Also at the launch of the Deloitte report the NSW Government announced a number of funding commitments to increase investment in cultural infrastructure and programs in Western Sydney.  The focus of these additional commitments was in Parramatta, including $10 million to develop a business case to relocate the Powerhouse Museum to Parramatta and $800,000 to attract a resident company to the Riverside Theatre (in partnership with Parramatta City Council).

 

Together with a number of other councils and arts organisations across Greater Western Sydney, Penrith was disappointed that only an additional $30 million distributed over four years has been allocated to support artists and cultural organisations across the rest of the region.  This is less than $8 million per annum for a region and a population of over 2.2 million (2016 estimate).

 

As a result, on the initiative of the former Mayor, Councillor Ross Fowler OAM, Council held the Mayoral Arts and Culture Summit on 1 September 2015.  

 

The Summit

 

The Mayoral Arts and Culture Summit was held on 1 September 2015 at the Joan Sutherland Performing Arts Centre.  Reflecting Penrith City’s regional role a number of invitations were also forwarded to Blue Mountains and Hawkesbury Councils and artist networks in these areas.  Over 100 artists, representatives from cultural organisations and groups and a small team from Arts NSW (now Create NSW), the NSW Government’s cultural policy and funding agency, participated in the Summit.  Over 70% of participants were from the Penrith LGA, with just over 20% from the Blue Mountains and the remainder from the Hawkesbury and other locations. 

 

One of the main objectives of the Summit was to provide an opportunity for artists, educators, creatives, cultural organisations and groups to express their priorities for the growth of arts and culture in Penrith and the region.  This was achieved principally through the small group discussions at the Summit.

 

The number one priority from the Summit was “advocate for greater equity in the allocation of arts and cultural infrastructure and program funding between Eastern and Western Sydney, including through participation on the Western Sydney Arts Taskforce, and through advocacy to local State and Federal members”.

 

The list of priority actions developed from the Summit are provided at Appendix 1. These priority actions were endorsed by Council at its Ordinary meeting of 7 December 2015.

 

These actions are the focus of continuing work by Council officers to achieve greater equity in the allocation of arts and cultural infrastructure and program funding for Penrith City and outer Western Sydney.  This includes making representations to the NSW Government to ensure that a Western Sydney Cultural Infrastructure Strategy is finalised and adequately resourced.

 

Further Developments

 

In 2016 SGS Economics and Planning (SGS) was commissioned by Arts NSW (now Create NSW) to assist in the development of a Western Sydney Arts and Culture Strategy. Council engaged with Arts NSW (through SGS) to highlight what Council currently does in the arts and culture space, what Council’s strengths are and also to identify what additional investment and infrastructure is required. The PP&VA Ltd CEO and staff also participated in this process.  Council also sent a copy of the Mayoral Arts and Culture Summit report to Arts NSW in early 2016.

 

The NSW Government has not yet released the report prepared by SGS Economics and Planning for Arts NSW (now Create NSW).

With the expected funds from the long-term lease of poles and wires infrastructure in NSW, the NSW Government initially committed $600 million to cultural infrastructure. A significant proportion of these funds were committed to enhancing the Sydney Opera House, the Walsh Bay Arts precinct, and most recently the Art Gallery of NSW Sydney Modern Project. Council made submissions for a portion of these funds to be allocated to Western Sydney. Council will continue to develop its case for enhancing cultural infrastructure across the region and in Penrith City. 

 

No significant additional NSW Government funding was allocated for cultural infrastructure in Western Sydney as a result of advocacy undertaken after the Mayoral Arts and Culture Summit, held in 2015.  Other Western Sydney arts advocates also supported this “campaign”.  The Deloitte Access Economic report “Building Western Sydney’s Cultural Arts Economy” provided much of the research supporting this advocacy.

 

As outlined above in the background section of this report the NSW Government did allocate an additional $30 million for arts programming (over four years) in Western Sydney. Council has been successful in receiving $60,000 (over two years) for the Making Space Creative Hub program, a creative economy initiative based in the Penrith City Centre. 

 

Current Situation – Draft NSW Government Cultural Infrastructure Plan

 

In January 2018 the NSW Government released the draft NSW Cultural Infrastructure Plan for consultation.  The NSW Government has established the Cultural Infrastructure Program Management Office (CIPMO) to lead the development of the Plan. 

 

In the draft Plan the financial commitment to cultural infrastructure by the NSW Government has grown to over $800 million.  Apart from investment in Parramatta, no other funding commitments have been made for other cultural infrastructure in Western Sydney. 

 

The draft NSW Government Cultural Infrastructure Action Plan confirms that the NSW Government has allocated significant capital funds to the following major projects in Eastern Sydney.  They are:

 

·    $228 million for the Sydney Opera House Stage One Renewal and safety, accessibility and venue enhancement

·    $207 million for the Walsh Bay Arts and Cultural Precinct

·    $244 million for the Sydney Modern Project expanding the Art Gallery of New South Wales, plus $100 million of philanthropic funding

 

In addition, $100 million has been committed to a Regional Cultural Fund and major investment is planned in Parramatta, where a “refurbished” Riverside Theatre and the relocated Powerhouse Museum are proposed to be core elements of a new cultural precinct.

 

The cursory reference to Western Sydney in the draft Plan states a key focus of the Plan will be to “map future needs in regional NSW, alongside Western Sydney and metropolitan areas”.  To a significant extent this mapping of future needs in Western Sydney occurred as part of the SGS Study referred to in the previous section of this report.

 

During February 2018 the CIPMO held a series of consultation workshops as well as surveyed stakeholders across NSW to contribute to the development of an overarching and holistic Cultural Infrastructure Plan for New South Wales. In particular, the workshops discussed the five priorities that CIPMO are proposing for the Plan.  They are:

 

·    World class, contemporary facilities

·    Access to space for community participation in culture

·    Cultural infrastructure for a competitive and thriving cultural sector

·    Cultural infrastructure improves the standard of living and quality of life in a community

·    Partnering to increase impact, opportunities and innovation.

At the consultation workshop the CIPMO indicated to participants that at this point in time no funds had been committed for additional or enhanced cultural infrastructure in Western Sydney.

 

Council’s Submission to the Draft Plan

 

This section of the report provides an overview of the key points Council officers propose to make in its submission on the draft NSW Cultural Infrastructure Plan.  Council officers have also engaged with the PP&VA Ltd in compiling these key points.  The key points include:

 

·    the CIPMO prepare a detailed Western Sydney Cultural Infrastructure Strategy based on further consultation with Councils in Greater Western Sydney that have major cultural facilities and arts centres

·    the Western Sydney Cultural Infrastructure Strategy is adequately resourced with a minimum fund of $100 million (similar to NSW Government commitment to the $100 million Regional Cultural Infrastructure Fund)

·    the Strategy incorporates opportunities for Councils to extend capacity in existing cultural infrastructure by contemporising IT systems, sound, and other venue enhancements including accessibility (similar to the priorities funded for the Sydney Opera House)

·    the Strategy also prioritise some funding for the establishment of creative industry hubs that can enhance the development of new business opportunities in multi-media, screen, music, and digital arts

·    the Strategy include in principle support for the establishment of a Western Sydney Contemporary Arts Centre by a central Sydney institution in the Western City District Plan region

·    the Western Sydney Cultural Infrastructure Strategy be completed with funding allocated and funding criteria and requirements confirmed in 2018 for commencement of implementation in 2019.

Council’s submission will also highlight the number one priority from the Summit – the delivery of greater equity in cultural infrastructure funding between eastern and western Sydney.  The submission will also highlight the importance of growth in cultural program funding opportunities for Western Sydney given the rapidly growing population in this region.

 

Conclusion

 

The NSW Cultural Infrastructure Plan will provide a framework to inform detailed project development, local cultural infrastructure strategies, land use planning, and most importantly infrastructure funding decisions.

 

The new metropolitan and district plans, and the City Deal have seen a unified vision developed (by all levels of government) for the Western Parkland City, of which Penrith is a principal part.  The vision is for a smart, resilient and productive city.  These documents commit to better planning to manage growth and deliver infrastructure.  At this point in time the draft NSW Cultural Infrastructure Action Plan does not live up to this commitment.

 

This highlights the importance and necessity for Council to continue to encourage greater equity for Penrith and Greater Western Sydney’s cultural infrastructure funding and achieve a sustainable creative economy.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on NSW Government Cultural Infrastructure Plan be received.

2.    Council endorse the submission on the draft Plan to the Cultural Infrastructure Program Management Office including the key points made in this report.

3.    Council write to the NSW Premier, the Hon Gladys Berejiklian MP, the Hon Don Harwin MLC, the NSW Minister for the Arts, and the Hon Stuart Ayres MP, Minister for Western Sydney, expressing Council’s disappointment at the lack of an adequately funded and resourced Western Sydney Cultural Infrastructure Strategy.

 

 

ATTACHMENTS/APPENDICES

1.

Mayoral Arts and Culture Summit 2015 List of priorities

1 Page

Appendix

  


Ordinary Meeting                                                                                                                 30 April 2018

Appendix 1 - Mayoral Arts and Culture Summit 2015 List of priorities

 

PDF Creator


Ordinary Meeting                                                                                                   30 April 2018

 

 

 

11

Access Committee - Revised Terms of Reference   

 

Compiled by:               Claire Galvin, Disability Inclusion Officer

Authorised by:            Erich Weller, Community and Cultural Development Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Help build resilient, inclusive communities

Service Activity

Support community service organisations working in our City

      

 

Executive Summary

This report outlines some proposed changes to the Terms of Reference of Council’s Access Committee. In recent years there have been substantial changes in the disability service sector and it takes some time for community members on the Access Committee to develop their understanding of the scope of disability services and issues, and build skills and confidence in participating in Access Committee consideration of DAs and other strategic planning matters.

 

To maximise the valuable contributions by community members on the Access Committee, this revised Terms of Reference proposes extending the community member term from two years to four years. This would also then align community member terms on the Committee with the Councillor term. To support this longer term of commitment from community members, the revised draft Terms of Reference also proposes a process for filling casual vacancies.

 

Additionally, the revised draft Terms of Reference makes more explicit the supports that Council can consider and provide to ensure that the best available selection of community members can be considered for the Committee.

 

The revised Terms of Reference is provided as Appendix 1 to this report.

 

The report recommends that the information contained in the report on Access Committee - Revised Terms of Reference be received; the revised Access Committee Terms of Reference as at Appendix 1 be adopted and that the term of current community members on Council’s Access Committee be extended from two years to four years, ending their term at the same time as the end of the current Councillor term.

Background

Council’s Disability Access Committee was established in 1992. The development of this formal advisory committee was one of Council’s earliest initiatives to improve access to Council services and facilities for people with disability. In August 2012 the terms of reference of the Committee were revised to reflect positive changes in the community and the disability sector that focused on the inclusion and participation of people with disability as full members of the local community. This included changing the name of the Committee from Disability Access Committee to Access Committee.

 

The introduction of the National Disability Strategy in 2010, the NSW Disability Inclusion Act (2014) and the commencement of the National Disability Insurance Scheme also reflects the rapidly changing perspective on inclusion of people with disability in all aspects of community life.

 

In October 2016 Council received a report appointing the current six community members to the Access Committee for a two year period. The term of the current community members will end in September 2018.

Review of Terms of Reference

In recent years there has been significant reform of disability policy and programs in NSW and nationally including the introductions of the NDIS. Access Committee members have received information and reports about many of these changes.

 

Community members on the Committee have indicated that it takes some time before they are confident in their role on the Access Committee and are able to express their views and provide their invaluable advice to Council.

 

To respond to this situation a change to the Terms of Reference is required by extending the term of community members on the Access Committee from two years to four years. A standard term of four years takes greater advantage of the skills developed by Committee community members over their period of service. This would then also align the term of community members to the term of Councillors on the Committee, allowing for greater continuity in the operation of the Committee.

 

Another alteration to the revised Terms of Reference includes formalising the support available to ensure a diversity of community members can be represented on the Committee. These supports allow for community members to be assisted with transport or with care arrangements if these are needed to enable the community member to attend Access Committee meetings.

 

Given that a longer term increases the likelihood of a community member being unable to complete their term due to changes in circumstance (for example health), the revised Terms of Reference also makes provision for an eligibility list of community members to be maintained to fill a casual vacancy, should need arise.

 

The reviewed Access Committee Terms of Reference are provided as Appendix 1 to this report.

 

All six current community members agree in principle to the proposal of the community member term being extended from two years to four years, and all members also agree in principle to the extension of their current term on the Committee from two to four years.

Conclusion

There have been substantial changes within the community and in Commonwealth and State disability policies and programs since the Terms of Reference of the Access Committee were last revised in August 2012. A revised Terms of Reference is proposed to enable community members on Council’s Access Committee to benefit from the experience and knowledge they gain in the first year or two of service on the Committee and provide an enhanced contribution in subsequent years of a four year term.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Access Committee - Revised Terms of Reference be received.

2.    The revised Access Committee Terms of Reference as at Appendix 1 be adopted.

3.    The term of current community members on Council’s Access Committee be extended from two years to four years, ending their term at the same time as the end of the current Councillor term.

 

 

ATTACHMENTS/APPENDICES

1.

Penrith Council Access Committee Terms of Reference and Operational Guidelines

2 Pages

Appendix

  


Ordinary Meeting                                                                                                                 30 April 2018

Appendix 1 - Penrith Council Access Committee Terms of Reference and Operational Guidelines

 

PDF Creator


 

PDF Creator


Ordinary Meeting                                                                                                   30 April 2018

 

 

 

12

The Hat Project - Creative Koori Aboriginal Strategic Program - Grant Application   

 

Compiled by:               Carolyn Gartside, Aboriginal Liaison Officer

Karen Harris, Senior Cultural Development Officer

Authorised by:            Erich Weller, Community and Cultural Development Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Enhance the cultural vitality of the City

Service Activity

Support and implement initiatives which contribute to culture and creativity

      

 

Executive Summary

The report provides information on a Create NSW funding application for the Hat Project under the Creative Koori Aboriginal Strategic Program funding category. 

 

Priority for funding under the Creative Koori Aboriginal Strategic Program is given to Aboriginal artists and Aboriginal - led organisations.  Creative Koori Aboriginal Strategic Program funding is available for projects and employment opportunities that support a vibrant Aboriginal arts and cultural sector in NSW. 

 

The Community and Cultural Development Department are still awaiting the result of an earlier application submitted to Create NSW for the Hat Project under the Arts and Cultural Projects category which closed on the 11 December, 2017. Notification to successful applicants under this category is not due until the end of April, 2018. Council endorsed the submission of this application at Council’s Ordinary meeting of 27 November 2017.

 

However, Create NSW advised the Community and Cultural Development Department to submit a further application for the Hat Project under the Creative Koori Aboriginal Strategic Program funding category. In many ways this category is more suited to the objectives of The Hat Project.

 

For the Aboriginal women participants and the stakeholders the project involves building sustainable relations, breaking down barriers, enabling professional arts development and promoting personal and collective wellbeing.

 

The Hat Project will offer personal reflections upon the church and community in the lives of Aboriginal people.  Through the workshop process of creative millinery participants will meet together, learn new skills and talk about the past and how it has shaped their identities. 

 

The report recommends that the information contained in the report on the Hat Project -Creative Koori Aboriginal Strategic Program - Grant Application be received and that Council endorse the grant application for $30,000 to Create NSW for the Hat Project under the Creative Koori Aboriginal Strategic Program.

Background

A guiding principle for Penrith Council in collaborating with Aboriginal and Torres Strait organisations and residents is expressed in Council’s Statement of Recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.  The Statement has a foundation based on the principles of recognising Aboriginal self-determination and in the spirit of Reconciliation.   

 

The Hat Project concept was developed during a series of meetings starting in April 2017 with the Penrith Regional Gallery and the Lewers Bequest Director, Council Officers and Aboriginal participants who were invited to discuss ways in which to join together and develop sustainable creative partnerships.  Opportunities for professional arts development, improved access to cultural resources and developing new audiences and exhibitions were also seen as important outcomes.

 

The Hat Project is particularly concerned with a period of time in Australia’s past when Sunday was a day of rest, and when people dressed in their best clothes for church and for family gatherings, picnic and race days.  The Christian church and its association with mission communities has left a mixed legacy for many Aboriginal people.  Remembered is both joy of community, family and shared faith, but also the loss of traditional practices and paternalistic control.  During this time many Aboriginal women were sent to rural homesteads as domestic servants and often became very skilled at dressmaking and millinery.

 

The Hat Project

A core group of four Seniors/Elder women Aboriginal artists will be supported by a lead multi-disciplinary Aboriginal Artist, whose work explores traditional art forms in a contemporary frame expanding the definition of Aboriginal ‘arts’.   Bringing together these dynamic Aboriginal women artists and elders with a professional Milliner will enable the telling and sharing of their stories and imparting their knowledge and skills to Aboriginal and non-Aboriginal participants within the hat making workshop series.  The medium of the hat offers the distinctive form for self-expression of individual lives, memories and reflections.

 

This project is also supported by the Deerubbin Local Aboriginal Land Council.

 

Another component to this exciting partnership is that individual participant oral histories will be recorded, edited and placed on a text panel to accompany the exhibition of these personalised hats, to be exhibited at the Penrith Regional Gallery with the possible option of touring selected NSW Regional Art Galleries.

 

The Hat Project again provides an opportunity for Council to recognise our evolving partnership and relationship with Aboriginal and Torres Strait Islander people and organisations.  The project is a positive initiative shaped by local Aboriginal and Torres Strait Islander people and organisations to respond to issues that meet their needs and aspirations.

 

The Project has been developed as a time limited project which will be staged over one (1) years within the NSW Government Create NSW Creative Koori Aboriginal Strategic Program.  The funding application is for $30,000.  Council officers have received positive feedback from Create NSW in relation to this project.

 

Summary

This report provides an overview of another funding application to Create NSW for $30,000 to further develop and implement The Hat Project under the Creative Koori Aboriginal Strategic Program.  The project funding is for one year.

 

The Hat Project will offer a journey of personal reflections upon community and church in the lives of Aboriginal people.  Through a series of workshops a professional milliner, a lead Aboriginal women artist, elders and participants will meet together, learn new creative skills and have the opportunity to reflect on the meanings of family and religion and how these have shaped their identities.

 

Key partner in the Hat Project are the Penrith Regional Gallery and The Lewers Bequest.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on The Hat Project - Creative Koori Aboriginal Strategic Program - Grant Application be received.

2.    Council endorse the grant application for $30,000 to Create NSW for The Hat Project under the Creative Koori Aboriginal Strategic Program.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                                Page

 

13      Write-Off Unrecoverable Rates and Sundry Debtor Accounts                                        61

 

14      Exhibition of draft Delivery Program 2017-21 and draft 2018-19 Operational Plan (including draft 2018-19 Fees & Charges)                                                                                       64

 

15      Summary of Investments & Banking for the period 1 March 2018 to 31 March 2018    77

 

 



Ordinary Meeting                                                                                                   30 April 2018

 

 

 

13

Write-Off Unrecoverable Rates and Sundry Debtor Accounts   

 

Compiled by:               Dana Reid, Team Leader - Rates

Neil Farquharson, Financial Services Manager

Authorised by:            Andrew Moore, Chief Financial Officer   

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Support financial sustainability through financial planning and budget management

      

 

Executive Summary

Sundry Debtors

Each year numerous Sundry Debtor Invoices are issued for income owed to Council for a variety of goods and services provided.  These include commercial rent, sporting field hire, cemetery fees, government grants, health inspections and road restorations.

 

In the period 1 July 2017 to 1 April 2018 approximately 2,448 invoices were raised totalling

$10.9 million.

 

As part of Council’s normal financial management practices, periodically a debt or part of a

debt is determined to be unrecoverable, despite undertaking extensive processes of internal

and external debt recovery action.

 

Outstanding Sundry Debtor accounts as at 31 March 2018 were reviewed by Council staff and this process highlighted two debts totalling $8,511 as having no reasonable prospects of recovery and that any further action would not be cost effective.

 

Writing off these outstanding monies does not preclude Council from collecting these debts

should Council be able to do so in the future however, for the purpose of fairly presenting the

Councils financial position it is prudent to periodically recognise certain debts for write off.

 

Rates

A ratepayer has recently taken ownership, via possessory title application, of two separate properties listed on Council records as “doubtful” for the recovery of rates and charges. Historically, while the ownership of these land parcels has been known, the whereabouts of the owners was unknown and Rate Notices are issued back to Penrith City Council. Nil rate payments have been received by Council for these properties.

 

Section 712 of the Local Government Act (NSW) 1993 provides special provisions with respect of the recovery of unpaid rates and charges. It states that proceedings for the recovery of a rate or charge may be commenced at any time within 20 years from the date they became due and payable.

 

In line with Section 712, all rates and charges levied on the two accounts prior to 1998, totalling $24,430.38, are no longer recoverable. Details of the two accounts are provided in table 1 of this report, with further information provided to Councillors under separate cover.

Background

Under regulation 213 (5) of the Local Government (General) Regulation 2005 a debt can be

written off only:

 

(a) if the debt is not lawfully recoverable, or

(b) as a result of a decision of a court, or

(c) if the council or the general manager believes on reasonable grounds that an

attempt to recover the debt would not be cost effective.

 

Regulation 213(6) states:

 

The fact that a debt is written off under this clause does not prevent the council

concerned from taking legal proceedings to recover the debt.

 

Debts recommended for write off

 

Two sundry debts totalling $8,511 have been identified as having no reasonable prospects of recovery or further debt recovery action would not be cost effective.  Where appropriate, legal action was instigated on these accounts however all avenues have been exhausted and any further debt collection attempts would not be viable or effective.

 

In addition, two rate accounts identified as “doubtful” due to unknown ownership, have rates and charges outstanding greater than 20 years, totalling $24,430.38.  Under the Local Government Act (NSW) 1993, Section 712 (1) Council is unable to recover these amounts.

 

Date of Invoice/s or Rate Notices

Account name

Amount

Debt Description

Write - off Reason

March 2015

Stevie L Mansour

$4,331

Environmental testing consultants fees

No contact with the debtor, whereabouts unknown.  Legal action cannot be instigated as unable to locate.  Property vacant and derelict.

August 2008

Dragica Bazika & Zoltan Bazika

$4,180

Work completed on septic system

Owner disputed cost of works. After several meetings with Council Staff it was agreed not to pursue the debt. Monthly Statements/debt recovery has not been instigated. This debt is over 9 years old and now falls outside the statute of limitations as set out in Division 2 Section 14 of the Limitation Act 1969

Prior to 1998

George Salter

(whereabouts unknown)

$11,582.72

Rates & Charges over 20 years

Land acquired by Possessory Title but unable to recover rates greater than 20 years as per section 712 (1) of Local Government Act (NSW) 1993

Prior to 1998

Henrietta Gill

(whereabouts unknown)

$12,847.66

Rates & Charges over 20 years

Land acquired by Possessory Title but unable to recover rates greater than 20 years as per section 712 (1) of Local Government Act (NSW) 1993

Total

 

$32,941.38

 

 

 

Conclusion

Council officers have reviewed all the outstanding accounts as at 1 April 2018 and are satisfied the four debts totalling $32,941.38 require write off as prescribed in Regulation 213 (5).

 

The recommendation to write off these debts is based on the conclusion that the debts have no reasonable prospects of recovery or any further recovery action taken would not be cost effective.

 

As all reasonable steps have taken to recover these debts, the above accounts are deemed unrecoverable and as such are now being recommended to the Council for write off.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Write-Off Unrecoverable Rates and Sundry Debtor Accounts be received.

2.    The four accounts totalling $32,941.38 outlined in this report be written off.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                                   30 April 2018

 

 

 

14

Exhibition of draft Delivery Program 2017-21 and draft 2018-19 Operational Plan (including draft 2018-19 Fees & Charges)
   

 

Compiled by:               Neil Farquharson, Financial Services Manager

Geraldine Brown, Budget Accountant

Allegra Zakis, Corporate Planning Coordinator 

Authorised by:            Andrew Moore, Chief Financial Officer

Vicki O’Kelly, Executive Manager - Community and Chief Operating Officer  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Support financial sustainability through financial planning and budget management

      

 

Executive Summary

Workshops were held with Councillors in December 2017, March 2018 and April 2018 to discuss the development of the revised Community Plan, 2017-21 Delivery Program and 2018-19 Operational Plan. These documents will guide our operations until 2021, working towards the Community Outcomes and delivering the services and facilities our community needs. The 2018-19 Operational Plan is the second instalment of the 2017-21 Delivery Program and continues the focus on efficient service delivery and progress of our priorities.

 

The draft 2017-21 Delivery Program, including the draft 2018-19 Operational Plan and Fees & Charges are being presented to Council tonight seeking endorsement for the documents to be placed on public exhibition.  Minor amendments have also been made to the Community Plan, to ensure it is consistent with changes to the Delivery Program.  Following the exhibition, details of all submissions received and how they have been responded to will be presented to the Ordinary Meeting and Council scheduled for 25 June 2018. 

 

Penrith City Council has long been faced with the challenge of establishing and maintaining long term financial sustainability as we grow into our Regional City role, catering for the increased populations within both the LGA, and the regional catchment that we service and deal with the increasing needs and expectations of our Community. 

 

Local Government is traditionally asset rich and income poor, with limited ability to raise revenue to cater for increasing costs of services. Decisions made by Council almost 20 years ago to redirect significant investment to focus on asset maintenance and a policy to reduce our debt burden have laid the foundation for sustainability and our Endorsement as “Fit for the Future” during the recent Local Government reforms. These decisions have been supported by a strong focus on:

·    Budget control;

·    The introduction of Long Term Modelling (well before it was a requirement under the IP&R legislation);

·    Recent reviews of services and service levels;

·    The implementation of Asset Renewal Programs across all asset classes, and

·    A continuing focus on productivity improvement.

 

Together these strategies have enabled us to deliver a balanced budget during challenging financial times, improve the condition of our priority infrastructure assets and continue to meet the expectations of our community.

 

The preparation of the draft 2018-19 Operational Plan has been undertaken with a focus on maintaining service delivery levels to the community and moving forward on the identified priorities of the 2017-21 Delivery Program. At this stage a balanced budget position is reported in the draft 2018-19 Operational Plan.

 

It is proposed that the draft corporate planning documents will be placed on public exhibition from Wednesday 9 May to Wednesday 6 June 2018 inclusive. A report summarising the outcomes of the public exhibition and seeking Council’s adoption of the revised Community Plan, and draft Delivery Program (2017-21) including the 2018-19 Operational Plan and Fees & Charges, will be presented to Council at the Ordinary Meeting of 25 June 2018.

 

Adopted Corporate Planning Documents

The Integrated Planning and Reporting (IP&R) framework for local government came into force in 2009 as an amendment to the Local Government Act 1993. Council has had a long-term Community Strategic Plan, a Community Engagement Strategy, a Resourcing Strategy, a Delivery Program and Operational Plans in place since then. Together these documents guide Council’s operations to deliver the services and facilities our community needs, and improve Penrith as a place to live, work and visit.   All documents include indicators to measure our progress, which are reported on in 6 monthly progress reports, the Annual Report and the End of Term Report. 

The Community Plan and Delivery Program were revised in 2017 to reflect the priorities of the new council and respond to community feedback about the complexity of the plans.  This year these documents remain mostly unchanged, as is expected as they are both longer term plans.  Small changes have been made to the Community Plan to reflect the announcement of the City Deal, and changes have been made to the Delivery Program to reflect changes in organisational structure, the makeup of council and the ongoing opportunities that the City Deal will present. 

Council has included the annual Operational Plan as part of the Delivery Program since 2013-14. Each year new actions and new budget information is incorporated within the structure of the Delivery Program.  Actions for 2018-19 highlight the specific activities or services that will be prioritised over the next 12 months, including the priority projects of the City Park, decked carpark, Gipps Street and Regatta Park. 

The Delivery Program 2017-21 also sets out Council’s financial intentions for four years (2017-21) as well as more detailed financial information for 2018-19, including:

·     a funding summary for 2017-21;

·     detailed financial information by service for 2018-19;

·     graphs showing where the money will come from and where it will be spent;

·     the basis for Council’s rates and domestic waste charges for 2018-19;

·     reserve movements for 2018-19;

·     a detailed list of capital and operating projects (by service) and program of works, and

·     special initiative programs.

 

The draft Fees and Charges 2018-19 component provides full details of Council fees and charges and is included as an attachment.

Budget Background

To achieve financial sustainability Council initiated a comprehensive Capacity Review, commencing with the Financial Capacity Review in early 2014 which ensured that we were well placed to respond to the NSW Government’s Fit for the Future (FFTF) reforms.

The Financial Capacity Review represented the next stage of developing our financial strategy and included the 2016-17 Special Rate Variation (SRV). The SRV approved by IPART was for 9.09% in 2016-17 (including the renewal of Asset Renewal Established Area Strategy (AREAS)), in conjunction with an increase in the minimum rate in 2016-17 of 16%, followed by 5.0% in 2017-18, 5.2% in 2018-19 and 5.4% in 2019-20.

 

These actions have ensured that Council is now positioned to take advantage of the opportunities that our growth and Regional City status and the recently announced City Deal will present, and include the following initiatives to ensure appropriate capacity:

 

·    Refocusing our Borrowings Strategy to remove recurrent general infrastructure borrowings;

·    Addressing the challenges of s7.11 contribution changes that will require General Revenue to repay loans for works forward funded for the Cultural Facilities Plan;

·    Implementing an enhanced Property Development Strategy to grow an alternate income stream;

·    Establishing the Public Open Space Reinvestment Project (formerly Surplus Lands);

·    Undertaking an independently developed and audited Services Review to examine current and alternate service delivery models to drive efficient delivery of our current services into the future without compromising quality;

·    Reviewing our current Customer Service model and reshaping it to enable us to respond more effectively, and realigning the current channels in which we connect with customers to ensure that we provide an efficient and quality experience for our customers;

·    Major restructuring and investment in our ICT infrastructure and strategy to enable us to drive productivity in service delivery, and

·    Continuing productivity reviews to support our commitment to match the SRV with a further $10m of ongoing productivity savings over the next 4 years, on top of the $4.9m of savings and $1.3m of enhanced capacity already included in the base budget.

The financial strategies developed rely not just on the 2016-17 SRV but also on reform within the organisation’s processes, systems, procedures, culture, and structure.  Reform in these areas has already commenced and will continue over the next 2-3 years with focus being placed on leveraging our Property Portfolio and reforming our ICT approach. Council has set targets to match the funds from the 2016-17 SRV with savings from better ways of doing things, harnessing technology improvements, implementing new systems, and reviewing service delivery. These savings will provide the capacity to continue to service our growing City ensuring the SRV funds are directed towards City shaping and future-proofing priorities. The continued implementation of our Financial Strategy, including the proposed Special Rate Variation, will be critical in ensuring we remain ‘Fit’ and can deliver on our Community’s expectations.

In the current financial year strong financial management of Council’s budget has been maintained throughout the first half of 2017-18 with a surplus currently predicted after allocations to Reserves. This strategy provides capacity to support investments in our City, undertake projects that will provide productivity gains, continue improvements to technology, and meet the demands of continued development activity. The current 2017-18 Operational Plan will continue to be closely monitored for the remainder of the financial year, with Council’s commitment to strong budgetary control ensuring that we are in the best available position to establish a balanced budget for 2018-19. 

 

At this stage the draft 2018-19 Budget presents a balanced budget including an allocation to reserve to allow any movement in budget assumptions. It is noted that a number of assumptions remain unresolved and that fine tuning will continue to occur during the exhibition period. In the event that the budget is in a surplus position following the exhibition period it is proposed to retain this amount in Council’s internal reserves to provide for any significant movements that may arise in the current assumptions. Areas that may be affected include the Financial Assistance Grant (currently estimated to increase by 2.0% on actual 2017-18 Grant), and Emergency Services Contributions. Once the 2018-19 budget and associated assumptions have been confirmed, any remaining reserved funds will provide Council with capacity to respond to additional priorities that have been identified or emerge.

 

Budget and Revenue Policy, Service Plans and Statutory Statements

The Budget, Revenue Policy and Commentary are contained in the draft 2018-19 Operational Plan. This section of the document includes information regarding Rating Income, Waste Management, Borrowings, Grants, Reserves, Employee Costs, Asset Replacement Programs, and Capital and Operating Projects.

 

The draft 2018-19 Budget is summarised below:

 

BUDGET- FUNDING SUMMARY

2017-18

Original

$’000

2018-19

Draft

$’000

Income

 

 

Rates

110,116

117,921

Fees and Charges

76,863

83,495

Grants and Contributions

69,450

69,118

Net Reserve Movement

(8,810)

(14,290)

Other Income

12,251

15,473

Total Income

259,870

271,717

 

 

 

Expenditure

 

 

Capital Works

49,871

50,653

Other Funded Expenses*

209,999

221,064

Total Expenditure

259,870

271,717

 

 

 

Net Budget Position – Surplus/(Deficit)

0

0

 

*A breakdown of Other Funded Expenses is detailed in the draft 2018-19 Operational Plan attachment.

 


 

Rates Income

 

2016 Special Rate Variation Increases

From 2011-12 onwards the responsibility for determining and announcing the rate peg was transferred from the Minister for Local Government to IPART, which uses a Local Government Cost Index (LGCI). This index, less a productivity coefficient (N.B, not applied by IPART in 2018-19), now forms the annual rate peg announced around December each year for the following financial year. A rate peg for 2018-19 of 2.3% was announced by IPART in late November which was equivalent to the LGCI with no productivity factor deducted. IPART have indicated that a productivity factor will no longer be deducted as the productivity savings seem to now be represented in the LGCI, but they have reserved their right to use a productivity factor in the future.

 

IPART also approves Special Rate Variations (SRV) for councils above the rate peg amount through an extensive application and community consultation process. In 2016 IPART approved a four year SRV for Penrith City Council from 2016-17 through to 2019-20 with rates increases of 9.09% (including the renewal of AREAS), 5%, 5.2% and 5.4% respectively. The rate increase for 2018-19 will therefore be 5.2%.

 

Ordinary Rates

Each year Council must determine a Rating Policy for the next financial year. The Local Government Act 1993 provides for a number of rating structures so councils have the flexibility to develop a structure that best provides equity for their Local Government Area.

Council currently applies a rate structure in which rate assessments are based on property valuations (Ad Valorem) with a Minimum Amount. This means that rates are predominantly based on the land value of the property as determined by the NSW Valuer-General.

 

Council charges rates on three types of Land Categories:

a.   Residential

b.   Farmland

c.   Business – with the following sub-categories

            i.    Penrith CBD

            ii.    St Mary’s Town Centre

 

The present rating structure is based on an Ad Valorem Rate with a Minimum Amount. The differentiation between Rating Categories and Sub-categories is:

·    the rate in the dollar for all Residential properties are the same (subject to a Minimum Amount);

·    the Farmland rate is 50% of the Residential rate;

·    all Business Minimum Amounts the same; and

·    two Business rating sub-categories for Penrith CBD and St Marys Town Centre which have different Ad Valorem rates to the Ordinary Business category.

 

The maximum rate revenue for the next financial year is calculated by:

a.   Taking last year’s revenue and adding an inflation adjustment announced by IPART or an approved SRV amount;

b.   Adding rates on new properties created by subdivision, and on new strata-titles; and

c.   Adding income lost due to valuation objections.

 

Council currently has 73,777 rateable properties contributing approximately 43% of Council’s total revenue. It is expected that both the Penrith CBD Corporation and the St Marys Town Centre Corporation will request a continuation of the Business Sub-category rates to fund their respective activities. A total of $433,167 will be raised from Penrith CBD sub category rates and $329,690 will be raised from St Marys Town Centre sub category rates to fund these activities.

 

The draft 2018-19 Budget includes initial estimates for rates income with a net increase of $7.8m for Rates Income over the original estimate for 2017-18 included. This includes the 5.2% increase which represents the 3rd year of 4 years of increases incorporated in the 2016-17 SRV. Also factored into estimates is a prediction for growth of both Residential and Non-Residential rates.

 

PROPOSED 2018-19 RATING INCOME

 

Rate Category

Ad Valorem Rate in

$

 

MINIMUM RATE

Total Anticipated Gross Revenue

$’000s

Number of Properties

2018-19

$

Increase

$

Residential

0.00362022

1,059.35

52.35

93,982

69,951

Farmland

0.00181011

1,059.35

52.35

1,882

425

Business

0.00644534

1,277.25

63.10

18,883

2,757

Business - Penrith CBD Rate

0.00731541

1,277.25

63.10

2,923

410

Business - St Marys Town Centre Rate

0.00990964

1,277.25

63.10

892

 

234

 Total

 

 

 

$118,562*

73,777

 

*N.B. The revenues identified in this section represent the gross anticipated revenues from the Rates Levy prior to the application of Pensioner Subsidies, Provision for Doubtful debts, other subsidies and abandonments. These rates presented are indicative only and are subject to change due to supplementary valuations, categorisation changes and valuation objections processed to 30 June 2018.

 

Pensioner Subsidy

Council provides a subsidy for eligible pensioners being a 50% rebate of rates and domestic waste charges to a maximum of $250. In addition, pensioners receive a 100% rebate towards their Stormwater Service Management Charge of $25 for a standard Residential property or $12.50 for a Strata Residential property.

 

Stormwater Management Service Charge (SMSC)

In 2012-13 Council introduced a Stormwater Management Service Charge (SMSC) to fund stormwater improvement programs. The SMSC replaced components of Council’s Enhanced Environmental Program (EEP) which provided funding for the delivery of a number of significant environmental enhancement programs to improve our local environment through infrastructure and stormwater improvement. This charge only applies to urban residential and business properties. The introduction of a SMSC ensures that programs are provided to deliver a wide range of stormwater management initiatives essential to the health of the catchment and responding to community expectations.


 

 

The table below shows the number of properties subject to the proposed annual SMSC, and an estimate of the revenue generated.

 

2018-19 Estimated Stormwater Management Service Charge Revenue

 

 

Stormwater Category

Annual Charge

No. of Properties

2018-19

Total Revenue

Urban Residential

Residential

$25.00

43,193

$1,079,825

 

Residential (Strata)

$12.50

9,414

$117,675

Residential (Pensioner)

$25.00*

8,022

-

Residential (Strata -

Pensioner)

$12.50*

1,086

 

-

Urban Business

Business

$22.80 plus an additional $22.80 for each 350 square metres or part of 350 square metres by which the area of parcel of land exceeds 350 square metres

3,058

$766,330

 

Total Revenue

 

 

1,963,831

 

 

 

*Councils Policy has provided a 100% rebate for eligible pensioners.

 

Reserves

Details of Council’s Reserves are also included in the draft 2018-19 Operational Plan, these are amounts held for specific purposes. The reserves are divided into Internal Reserves (set up to apply to Council policy) and External Reserves (required by law). Some Reserves are set up to ensure that Council’s policies with regard to a particular outcome are safeguarded, while others provide funds for a particular expressed purpose, sometime in the future.

 

Voted Works

Also included in the Reserves is an allocation to ‘Voted Works’. Council Policy is that an amount of $53,000 is allocated to each of the three Wards each year. These funds are normally applied to particular purposes of an urgent nature, in one or more of the Wards, by resolution of Council. Voted Works also provides an opportunity to allow some discretionary funding for items that arise unexpectedly during the year, and when all other funding in the annual program has been allocated. It is Council policy that any unexpended amounts in Voted Works are revoted to the following year.

 


 

Section 7.11 (formerly s94) Program of Works

A central feature of the draft 2018-19 Operational Plan is the inclusion of the program of infrastructure works and community facilities, funded by Section 7.11 Contributions in 2018-19. A summary of the proposed Section 7.11 program capital works expenditure for 2018-19 under each relevant Plan is provided below. They have been included in the Capital and Operating Projects section of the draft documents.

 

DRAFT 2018-19 S7.11 PROJECTS

PLAN / PROJECT

 

BUDGET ($)

Claremont Meadows

Claremont Meadows Precinct Development

528,500

Total Claremont Meadows

528,500

Penrith City Local Open Space

Greygums Oval - Amenity Store & Clubroom Facility Construction

125,000

Local Open Space S7.11 Funded Capital Works

968,946

Total Penrith City Local Open Space S7.11

1,093,946

Penrith City District Open Space S7.11

Tench Reserve Provision of new Facilities & Amenities

10,000

Our River Parkland Paths Tench Reserve

111,053

Ripples Leisure Centre

802,000

Jamison Park Upgrades

158,048

Total Penrith City District Open Space S7.11

1,081,101

TOTAL DRAFT S7.11PROJECTS

2,703,547

 

Fees and Charges

As part of the draft 2018-19 Operational Plan process, the Fees and Charges have been reviewed with the proposed increases in the fees set directly by Council being generally in the vicinity of the estimated CPI increase. The draft Fees and Charges section details a description of each item, the 2017-18 charge and the proposed 2018-19 charge.

 

Children’s Services fees have been incorporated into the Fees and Charges document at the amounts recommended by the Board of the Penrith Children’s Services Co-operative. The Fees and Charges for the Controlled Entities are set and published by those organisations. Fees set by regulation are included at the current rates, but are subject to change when the regulations change.

 

The sustainable 3 bin service (urban) is proposed to increase by $15 p.a. to $399 and the standard 2 bin service (non-urban and multi-unit properties) is proposed to increase by $21 p.a. to $446. This is based on full cost recovery and allows for increases in CPI, the waste levy and variation in collection contract costs facilitating service improvements. The ‘Fees and Charges’ section of the draft 2018-19 Operational Plan details the different Domestic Waste Service combinations. The most commonly used services and their charges for 2018-19 are summarised below:

 

 

Domestic Waste Service

Rate per Week

$

Annual Charge

$

Percentage Increase

(decrease)

%

Anticipated Revenue

 

$

Vacant Land

1.23

64.00

0

96,000

1 Waste Management Service

Dom Waste – Standard Service

Dom Waste – Reduced Organics

Dom Waste – Large Service

Dom Waste – Weekly

Dom Waste – Weekly Reduced Organics

Dom Waste – Weekly Large

Dom Waste – 2 Bin Service

Dom Waste – 2 Bin Service – Reduced  Garbage

Dom Waste – Collect and Return

 

7.67

7.06

9.08

11.20

10.17

14.54

8.58

7.88

9.18

 

 

399.00

367.00

472.00

583.00

550.00

756.00

446.00

410.00

478.00

 

 

3.9

4.0

3.5

3.9

4.0

3.6

4.9

5.1

3.7

 

 

14,529,186  1,275,692  

4,406,120

4,573,052  290,400  953,316

3,929,260

350,140

3,794,364

 

 

 

 

Total

34,197,530

 

Overall the average increase in fees and charges included in the draft 2018-19 Fees and

Charges is 3.71%. This category of income is estimated to be worth $83.5m, or 31% of Council’s total estimated revenue for 2018-19. 

 

Detailed Program Information

Further details relating to Council’s 2016-17 Special Rate Variation, contributions to Controlled Entities, Reserve balances, proposed movements, and Capital and Operating Projects are provided in the draft Delivery Program 2017-21 (incorporating the draft one-year Operational Plan for 2018-19).

 

Capacity Review and Productivity Initiatives

Financial Capacity Review – Productivity Initiatives

The Financial Capacity Review facilitated an opportunity for management and the Finance and Economic Opportunities Working Party to develop and recommend a range of strategies and initiatives to structurally reform our Budget and position ourselves for continued long term financial sustainability as a Regional City.

In anticipation of the focus on long term financial sustainability a range of productivity savings and cost reductions had already been implemented prior to the Review across many of Council’s operations with annual recurring savings of $4.9m included in the Base Budget from 2015-16.

Productivity Initiatives (2011-16) prior to Financial Capacity Review:

2011-16 Savings

Service Efficiencies

 $1,067,357

Service Change/New Delivery Model

$3,818,165 

Total

 $4,885,522

 

The Financial Capacity Review highlighted the challenge Council faces in achieving its aspirations, and meeting the community’s expectations, if it continues to uphold the financial status quo. The continued reform of financial structures and the pursuit of productivity represent an integral step in delivering those aspirations.

 

2016-17 SRV - Productivity Initiatives

The financial strategies developed over the past few years rely not just on the 2016-17 Special Rate Variation (SRV), but also on reform within the organisation’s processes, systems, procedures, culture, and structure.  Reform in these areas has already commenced and will continue over the next 2-3 years. The Council has targeted to match the funds from the 2016-17 SRV with savings from better ways of doing things, harnessing technology improvements, implementing new systems and reviewing service delivery.  These savings will provide the capacity to continue to service our growing City ensuring the SRV funds are directed towards City shaping and future-proofing priorities.

Implementation of productivity initiatives to achieve these savings commenced in 2016-17 and is in addition to annual recurrent savings of $4.9m mentioned above that were already included in the base budget from 2015-16. In conjunction with the Quarterly Review processes during 2016-17 productivity initiatives of $2.4m were identified, investigated, confirmed, and adopted. These savings were transferred to a new Reserve to provide funding to assist in the reform of Council’s processes, systems, procedures, culture, and structure. The impact of these new ongoing productivity initiatives implemented in 2016-17 are summarised below:

 

Productivity Initiatives – Year 1 - 2016-17

2016-17 Savings

Service Efficiencies

 $973,159

Service Change/New Delivery Model

$1,453,364 

Total

 $2,426,523

 

2017-18 represented the second year of Council’s four year plan to achieve productivity savings of $10m by 2019-20.  The original budget included $3.0m in productivity initiatives which was transferred to Reserve. To support this process, and following on from the Capacity Review, an Innovation Performance Team has been formed in 2017-18 with funding from the Productivity Reserve. This team will lead a 12-month project to improve the way we deliver services to the community, reviewing our current processes to deliver an even more effective organisation.

 

During 2017-18, in conjunction with the Quarterly Review process, further productivity initiatives have been identified and included in budget adjustments, resulting in total savings of $4.0m currently being included in the 2017-18 Budget.

 

Productivity Initiatives – Year 2 - 2017-18 (reported to date)

2017-18 Savings

Service Efficiencies

$1,694,398

Service Change/New Delivery Model

$2,345,790

Total

 $4,040,188

 

The development of the draft 2018-19 Budget will incorporate annual savings already identified in prior years and will continue to focus on identifying areas where further productivity savings can be achieved. The draft 2018-19 Budget currently includes productivity saving of $3.5m.

 

Productivity Initiatives – Year 3 - 2018-19 (Draft Budget)

2018-19 Savings

Service Efficiencies

$1,679,739

Service Change/New Delivery Model

$1,866,072

Total

 $ 3,545.811  

 

Long Term Financial Plan (LTFP)                                                                                               

As part of the Council Resourcing Strategy each council must prepare a Long Term Financial Plan (LTFP) for a minimum of ten years which is to be updated at least annually as part of the development of the annual Budget. The aim of the LTFP is to ensure that Council identifies financial issues at an early stage and reviews their effect on future activities. The LTFP must be reviewed in detail as part of the four yearly review of the Community Strategic Plan. The LTFP process involves four main elements:

·        Planning Assumptions

·        Revenue Forecasts

·        Expenditure Forecasts

·        Sensitivity Analysis.

 

The LTFP provides a key tool for the development and monitoring of Council’s Financial Strategy. The LTFP outlines Council’s capacity to manage assets and deliver services over the next ten years. Council has a responsibility to manage its resources and finances to ensure its long term existence. Recent actions by Council, including the 2016-17 SRV, has positioned the LTFP to demonstrate that Council has the capacity to manage its finances and deliver the services and programs identified in the Strategic Plan and Delivery Program.

Council’s LTFP is based on a set of assumptions which generally relate to those elements that are most likely to affect the overall outcome of the model.  Future years’ forecasts are linked to the Operational Plan and provide a means of assessing the long-term financial implication of current year decisions. Assumptions made in the plan include:

·        Rating Revenue

·        Development Growth

·        Investment Return

·        Financial Assistance Grant

·        Employee costs

·        CPI or other agreed indexations

·        Capital works and services programs

·        Anticipated Loan programs

·        Fees and Charges movements

·        Changes identified through ongoing improvement and review of services

 

It is important to keep in mind when projecting budgets over such a long period that estimates can alter significantly when assumptions are reviewed, particularly when the variances apply to larger items such as employee costs or rating income. However, the LTFP remains an important planning tool and is regularly updated with current data to ensure its usefulness in providing information for Council’s financial planning decisions.

The LTFP projections will continue to be updated and tested as part of the 2018-19 Budget development process alongside the implementation of a new and revised Long Term Financial Modelling software. The indicative LTFP continues to forecast a balanced or small budget surplus.

 

Next steps

Section 405(3) of the Local Government Act 1993 requires Council to publicly exhibit, for not less than 28 days, its draft Operational Plan. Subject to Council’s endorsement tonight, it is proposed to commence the public exhibition on Wednesday 9 May 2018, ending on Wednesday 6 June 2018.

 

Exhibition copies of the revised Community Plan and 2017-21 Delivery Program, including the draft 2018-19 Operational Plan and Fees & Charges will be available at the Civic Centre, Queen St Centre and Council’s libraries, along with relevant supporting corporate documents. The draft Plans will also be available for viewing or downloading on Council’s online engagement portal – www.yoursaypenrith.com.au. Public submissions will be able to be submitted by completing the online feedback submission forms, email or letters. Specific extracted copies of the 2018-19 Fees & Charges will be made available at Council operated Childcare Centres. All submissions received on the draft documents will be individually acknowledged. This will be followed by a response that reflects Council’s established policy or Council’s determination of the particular issue.

 

Council must consider the matters outlined in all submissions.  Depending on the nature and complexity of each submission, Council may choose to amend the draft Community Plan, Delivery Program or Operational Plan, or consider a submission but defer changes until a subsequent period. A full report on public submissions will be provided to Council’s Ordinary Meeting held on 25 June 2018.

 

Following consideration of the information presented at tonight’s meeting, the key dates and next steps are:


 

 

 

Key Dates

Action or Requirement

9 May – 6 June 2018

Public exhibition of revised Community Plan and 2017-21 Delivery Program (including the 2018-19 Operational Plan and Fees and Charges)

25 June 2018

Report to Ordinary Meeting:

·    Adoption of revised Community Plan and 2017-21 Delivery Program (including the 2018-19 Operational Plan and Fees and Charges)

·    Making of 2018-19 Rates and Charges


Conclusion

The revised Community Plan, Draft Delivery Program 2017-21, draft 2018-19 Operational Plan and Fees & Charges have been developed to reflect the priorities and direction established through engagement with Councillors and our community. The Delivery Program reflects Council’s commitment to effective service delivery and fiscal responsibility whilst managing growth in step with the community’s outcomes for the City captured in the Community Plan.

 

It is proposed that the revised Community Plan, Draft Delivery Program (incorporating the draft one-year Operational Plan for 2018-19 and draft Fees and Charges 2018-19) be placed on public exhibition for community comment. It is recommended that Council endorse public exhibition of the draft corporate planning documents as outlined in this report

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Exhibition of draft Delivery Program 2017-21 and draft 2018-19 Operational Plan (including draft 2018-19 Fees & Charges)
 be received

2.    In accordance with the Local Government Act 1993 and Local Government (General) Regulation 2005, the Revised Community Plan, Draft Delivery Program 2017-21 (incorporating the Operational Plan for 2018-19 and draft Fees and Charges 2018-19) be placed on public exhibition for 28 days commencing on Wednesday 9 May 2018 and closing on Wednesday 6 June 2018 (inclusive).

3.    The public exhibition arrangements are implemented as detailed in this report, and submissions from the community are invited.

 

 

ATTACHMENTS/APPENDICES

1.

Draft Operational Plan 2018-19

126 Pages

Attachments Included

2.

Draft Fees & Charges 2018-19

83 Pages

Attachments Included

3.

Revised Community Plan

60 Pages

Attachments Included

  


Ordinary Meeting                                                                                                   30 April 2018

 

 

 

15

Summary of Investments & Banking for the period 1 March 2018 to 31 March 2018   

 

Compiled by:               Ashley Zanier, Assistant Accountant

Authorised by:            Neil Farquharson, Financial Services Manager  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Provide accurate information to Council and the community on Council's financial activities

      

 

Executive Summary

This report on the Summary of Investments & Banking for March 2018 is submitted for the purpose of financial accountability and to satisfy the investment reporting requirements of the Local Government (General) Regulation 2005 (clause 212), the Local Government Act 1993 (Section 625) and the Council’s Investment Policy.

 

The report certifies that the Council investments comply with the forms of investment made by order of the Minister under section 625(2) of the Local Government Act 1993. The current Ministerial Order was issued under Council Circular 11-01 on 17 February 2011.

 

The report provides a summary of investments for the period 1 March to 31 March 2018 and a reconciliation of invested funds as at 31 March 2018.

 

The investment returns versus the benchmark as a percentage for March 2018 are:

 

·    Council portfolio current yield (including FRNs)          2.53%

·    90 day Bank Bill Swap rate (Benchmark)                    1.93%

 

 

The report recommends that the information contained in the report be received.

Background

Attached to this report is a Summary of Investments including Economic Commentary for March 2018, Historical Investment Performance analysis tables and charts, a reconciliation of Invested Funds for March 2018 and various Investment Summary and Investment Portfolio analysis tables and charts.

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

 

2.   Council’s Cash Book and Bank Statements have been reconciled as at 31 March 2018.

 

                                             

Andrew Moore

Responsible Accounting Officer

Executive Summary

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Summary of Investments & Banking for the period 1 March 2018 to 31 March 2018 be received

2.    The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period 1 March 2018 to 31 March 2018 be noted and accepted.

3.    The graphical investment analysis as at 31 March 2018 be noted.

 

 

ATTACHMENTS/APPENDICES

1.

Summary of Investments & Banking

6 Pages

Appendix

  


Ordinary Meeting                                                                                                                 30 April 2018

Appendix 1 - Summary of Investments & Banking

 

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ATTACHMENTS  

 

 

Date of Meeting:     Monday 30 April 2018

Report Title:            Council's Advocacy Strategy

Attachments:           Draft Advocacy Strategy

                                Flagship advocacy activities



Ordinary Meeting                                                                                                                 30 April 2018

Attachment 1 - Draft Advocacy Strategy

 

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Ordinary Meeting                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                          30 April 2018

Attachment 2 - Flagship advocacy activities

 

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ATTACHMENTS  

 

 

Date of Meeting:     Monday 30 April 2018

Report Title:            T00057 Truck and Plant Hire

Attachments:           Tenders Received

                                Plant Hire Annualised Quantity Schedule



Ordinary Meeting                                                                                                                 30 April 2018

Attachment 1 - Tenders Received

 

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Ordinary Meeting                                                                                                                 30 April 2018

Attachment 2 - Plant Hire Annualised Quantity Schedule

 

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ATTACHMENTS  

 

 

Date of Meeting:     Monday 30 April 2018

Report Title:            Exhibition of draft Delivery Program 2017-21 and draft 2018-19 Operational Plan (including draft 2018-19 Fees & Charges)

Attachments:           Draft Operational Plan 2018-19

                                Draft Fees & Charges 2018-19

                                Revised Community Plan



Ordinary Meeting                                                                                                                 30 April 2018

Attachment 1 - Draft Operational Plan 2018-19

 

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Ordinary Meeting                                                                                                                 30 April 2018

Attachment 2 - Draft Fees & Charges 2018-19

 

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