OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE
COUNCIL CHAMBERS
ON MONDAY 30 APRIL 2018 AT 7:05PM
NATIONAL ANTHEM
The meeting opened with the National Anthem.
STATEMENT OF RECOGNITION
His Worship the Mayor, Councillor John Thain read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.
PRAYER
The Council Prayer was read by Governance Coordinator, Adam Beggs.
PRESENT
His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Aaron Duke, Ross Fowler OAM, Karen McKeown and Kath Presdee.
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58 RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Kevin Crameri OAM that the minutes of the Ordinary Meeting of 26 March 2018 be confirmed. |
DECLARATIONS OF INTEREST
Councillor Kath Presdee declared a Non-Pecuniary Conflict of Interest – Less than Significant in Item 14 - Exhibition of draft Delivery Program 2017-21 and draft 2018-19 Operational Plan (including draft 2018-19 Fees & Charges) as she is on the Executive Committee of one of the community groups mentioned in the report.
Notice of Motion – Proposed Bells Line of Road Castlereagh Connection Corridor
Mr Abbot, affected person and a member of the Castlereagh Actin Group, spoke in support of the Notice of Motion and thanked Council for its support. Mr Abbot explained he has lived in Castlereagh for 20 years and the great impact the proposed corridor will have on his family home and many others around the area. Mr Abbot further expressed his concerns of the proposed corridor that will cut a wide path through historic Castlereagh, one of the most significant locations in Australia’s colonial history. Mr Abbot speaks on behalf of the residents of Castlereagh, Llandilo and Cranebrook and stated that affected residents are not trying to stop infrastructure but want the 1951 corridor left where it is. He believes this is a significant issue and urged Councillors to reject the NSW Government’s decision to move the corridor.
Ms Mary Vella
Notice of Motion – Proposed Bells Line of Road Castlereagh Connection Corridor
Ms Vella, affected person and member of the Castlereagh Action Group, spoke in support of the Notice of Motion. Ms Vella expressed her concerns of the proposed corridor and stated Castlereagh Freeway should be left where it currently is. Ms Vella further explained to Council the lack of consultation with residents of the proposed plans and how these changes will impact on the community, residents home and local businesses of Castlereagh, Llandilo and Cranebrook. Ms Vella further stated the large impact this will have on schools taking away important school fields and will decimate the local heritage. The affected communities are not opposed to the infrastructure but the NSW Government should leave the corridor where it was already planned for in 1951. Ms Vella stated the Draft Strategic Environmental Assessment Document has a lot of inaccuracies and does not consider the impacts on residents. Ms Vella voiced the concerns of the community and local residents and the meetings with local and federal members to stop this damaging change.
60 RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Kath Presdee that an extension of time be granted to the speaker so that she may finish her address, the time being 7:27pm.
Ms Vella stated that Stuart Ayres MP should revert back and guarantee the 1951 corridor and concluded by asking the Councillors to support the residents and reject the NSW Governments proposed corridor.
Mr Patrick Serobian
Notice of Motion – Proposed Bells Line of Road Castlereagh Connection Corridor
Mr Serobian, affected person and member of the Castlereagh Action Group, spoke in support of the Notice of Motion. Mr Serobian expressed the NSW Governments proposed changes to the existence of the 1951 corridor will impact on hundreds of family homes, schools, local businesses and cause damage to flora and fauna. Mr Serobian outlined that the proposal has instilled fear and vulnerability into the residents of Castlereagh, Llandilo and Cranebrook. Most importantly the significant impact on the grounds of St Pauls Grammar School will be largely impacted. Mr Serobian continued to explain the community was not previously informed on the proposal of the corridor and speaks on behalf of the residents in feeling betrayal of trust in the NSW government. Mr Serobian and local residents are not against the infrastructure but requested that Councillors support residents and to leave the 1951 corridor where it currently is.
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61 RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Greg Davies that Standing Orders be resumed, the time being 7:35pm. |
Mayoral Minutes
The Mayor called a short recess, the time being 8:06pm.
Councillors Aaron Duke, Karen McKeown, Greg Davies, Todd Carney and Ross Fowler OAM left the chambers, the time being 8:06pm.
The meeting resumed at 8:13pm.
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1 Report and Recommendations of the Local Traffic Committee held on the 9 April 2018 |
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65 RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Jim Aitken OAM that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 9 April, 2018 be adopted. |
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2 Report and Recommendations of the Access Committee held on 11 April 2018 |
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66 RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Marcus Cornish that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 11 April, 2018 be adopted. |
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3 Report and Recommendations of the Policy Review Committee Meeting held on 16 April 2018 |
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67 RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Kevin Crameri OAM that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 16 April, 2018 be adopted. |
Outcome 2 - We plan for our future growth
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Councillors Aaron Duke, Karen McKeown, Greg Davies and
Todd Carney returned to the meeting, the time being 8:15pm. Councillor Ross Fowler OAM returned to the meeting, the
time being 8:17pm. |
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68 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM That: 1. The information contained in the report on Council's Advocacy Strategy be received. 2. The
Draft Advocacy Strategy be adopted. 3. The General Manager be delegated authority to correct any minor typographical errors and editing (that do not alter the intent of the strategy) to facilitate publishing the Advocacy Strategy. 4. Regional Roads and Connectivity move from second tier projects to Flagship Priorities. 5. Councils advocacy strategy note council’s opposition to the Proposed Bells Line of Road Castlereagh Connection Corridor. |
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2 Nomination for a Second Alternate Panel Member to the Sydney Western City Planning Panel |
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69 RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Greg Davies That: 1. The information contained in the report on Nomination for a Second Alternate Panel Member to the Sydney Western City Planning Panel be received. 2. The General Manager nominate a Council officer as an alternate member of the Sydney Western City Planning Panel. 3. The Panel Secretariat of the Sydney Western City Planning Panel be advised of the outcome of the nomination. |
Outcome 3 - We can get around the City
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3 Works on Private Land to enable Shared-use path in Jane Street, Penrith - Section 67 Local Government Act 1993 |
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70 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies That: 1. The information contained in the report on Works on Private Land to enable Shared-use path in Jane Street, Penrith - Section 67 Local Government Act 1993 be received. 2. Council agree to the works to be undertaken on private land and that no charges be applied to Westfield Penrith (owners of 569-595 High Street, Penrith) for the construction of new accessible ramp and associated signage and linemarking as part of Stage 2 Jane Street Penrith Shared-use Path Project, NSW “Active Transport Program”. 3. Westfield Penrith be advised of Council’s resolution. |
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71 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies That: 1. The
information contained in the report on T00057 Truck and Plant Hire be
received. 2. A three (3) year contract with the option to extend for a further two (2) x one (1) year periods, subject to mutual agreement and satisfactory performance, be awarded to the companies for the specified services, listed in Table 1 – Selected Recommended Panel of Contractors as detailed in the Tender Reference T00057 Truck and Plant Hire, subject to the execution of formal agreements. 3. The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary. |
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6 Tender Reference 17/18-23 - Construction of North Street Carpark and Roundabout, Penrith |
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72 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies That: 1. The information contained in the report on Tender Reference 17/18-23 - Construction of North Street Carpark and Roundabout, Penrith be received. 2. Western Earthmoving be awarded the Contract subject to the execution of a formal agreement for the Construction of North Street Carpark and Roundabout, Penrith, for an amount of $1,803,111 excluding GST. 3. The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary. |
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5 Tender Reference 17/18-19 - Construction of The Northern Road Intersections Upgrade |
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73 RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Greg Davies That: 1. The information contained in the report on Tender Reference 17/18-19 - Construction of The Northern Road Intersections Upgrade be received. 2. Delaney Civil Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Construction of The Northern Road Intersections Upgrade for an amount of $3,084,492.42 excluding GST. 3. The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary. |
Outcome 4 - We have safe, vibrant places
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7 Tender Reference 17/18-16 - Construction of Tench Boat Ramp and Trailer Parking, Jamisontown |
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74 RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Ross Fowler OAM That: 1. The information contained in the report on Tender Reference 17/18-16 - Construction of Tench Boat Ramp and Trailer Parking, Jamisontown be received. 2. Land & Marine OE Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Construction of Tench Boat Ramp and Trailer Parking, Jamisontown for an amount of $5,815,475.00 excluding GST. 3. The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary. |
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8 Tender Reference 17/18-17 - Design Services at Soper Place, Penrith |
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75 RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Ross Fowler OAM That: 1. The information contained in the report on Tender Reference 17/18-17 - Design Services at Soper Place, Penrith be received. 2. GHD Pty Ltd be awarded the Contract subject to the execution of a formal agreement for Stage 1 of the Design Services at Soper Place, Penrith, for an amount of $204,750 excluding GST. 3. The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary. |
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76 RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Ross Fowler OAM That: 1. The information contained in the report on NSW Boating Now Programme Round 2 - Acceptance of Funding be received. 2. Council accept the Transport for NSW grant of $150,000, offered under the NSW Boating Now program and confirm the allocation of matching funding as detailed in the report. 3. Letters of thanks be sent to the Member for Penrith, The Hon. Stuart Ayres MP, and the Minister for Roads, Maritime and Freight, the Hon. Melinda Pavey MP. |
Outcome 6 - We are healthy and share strong community spirit
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12 The Hat Project - Creative Koori Aboriginal Strategic Program - Grant Application |
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77 RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Kath Presdee That: 1. The information contained in the report on The Hat Project - Creative Koori Aboriginal Strategic Program - Grant Application be received. 2. Council endorse the grant application for $30,000 to Create NSW for The Hat Project under the Creative Koori Aboriginal Strategic Program. |
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78 RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Ross Fowler OAM That: 1. The information contained in the report on NSW Government Cultural Infrastructure Plan be received. 2. Council endorse the submission on the draft Plan to the Cultural Infrastructure Program Management Office including the key points made in this report. 3. Council write to the NSW Premier, the Hon Gladys Berejiklian MP, the Hon Don Harwin MLC, the NSW Minister for the Arts, and the Hon Stuart Ayres MP, Minister for Western Sydney, expressing Council’s disappointment at the lack of an adequately funded and resourced Western Sydney Cultural Infrastructure Strategy. |
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79 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Greg Davies That: 1. The information contained in the report on Access Committee - Revised Terms of Reference be received. 2. The revised Access Committee Terms of Reference as at Appendix 1 be adopted. 3. The term of current community members on Council’s Access Committee be extended from two years to four years, ending their term at the same time as the end of the current Councillor term. 4. The words ‘and the elderly’ be incorporated in the Terms of Reference. |
Outcome 7 - We have confidence in our Council
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15 Summary of Investments & Banking for the period 1 March 2018 to 31 March 2018 |
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80 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Karen McKeown That: 1. The information contained in the report on Summary of Investments & Banking for the period 1 March 2018 to 31 March 2018 be received. 2. The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period 1 March 2018 to 31 March 2018 be noted and accepted. 3. The graphical investment analysis as at 31 March 2018 be noted. |
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81 RESOLVED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Kath Presdee That: 1. The information contained in the report on Write-Off Unrecoverable Rates and Sundry Debtor Accounts be received. 2. The four accounts totalling $32,941.38 outlined in this report be written off. 3. A memo be sent to all Councillors on the owners of the properties mentioned in the report. |
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14 Exhibition of draft Delivery Program 2017-21 and draft 2018-19 Operational Plan (including draft 2018-19 Fees & Charges) |
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82 RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown That: 1. The information contained in the report on Exhibition of draft Delivery Program 2017-21 and draft 2018-19 Operational Plan (including draft 2018-19 Fees & Charges) be received. 2. In accordance with the Local Government Act 1993 and Local Government (General) Regulation 2005, the Revised Community Plan, Draft Delivery Program 2017-21 (incorporating the Operational Plan for 2018-19 and draft Fees and Charges 2018-19) be placed on public exhibition for 28 days commencing on Wednesday 9 May 2018 and closing on Wednesday 6 June 2018 (inclusive). 3. The public exhibition arrangements are implemented as detailed in this report, and submissions from the community are invited. |
REQUESTS FOR REPORTS AND MEMORANDUMS
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Councillor Kath Presdee requested a memo reply to all Councillors providing details of the selection criteria used to select the Community Representatives for the Local Planning Panel and a brief biography of the successful candidates, including the Alternate Panel Member. |
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RR 2 State Government Funding Day Care and Early Childhood Services |
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Councillor Kath Presdee requested a memo reply to all Councillors on the State Government ‘legacy’ funding for long day care and early childhood services (including support for the Toy Library run through the Penrith Library Service). This funding is currently planned to cease on 30 June 2018 and had been extended 12 months. The memorandum needs to include the amount of money currently at risk, an outline of services that this money currently funds, the impact of the loss of this funding on the community, contingency plans (if any) to continue those services that will lose funding and steps taken by Council to lobby for the continuation of this funding to support these services. |
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RR 3 DA for Child Care Centre at Cadda Ridge Road, Claremont Meadows |
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Councillor Greg Davies has received a submission with concerns about a development application for a child care centre at Cadda Ridge Road, Claremont Meadows. Councillor Davies requested the submission and a number of others are given significant consideration when assessing the proposal and Council notify the residents of the number of submissions received. |
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Councillor Greg Davies requested a report to Council regarding a vacant property at Comet Glen, St Clair. This vacant land has been an ongoing problem for 10 years and the report should include what action is being taken to address the matter. |
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Councillor Greg Davies requested a report to Council on the installation of a Wi-Fi hotspot at St Marys Community Corner. |
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Councillor Karen McKeown requested that a total amount of $646 be allocated from South Ward voted works to Nepean Evening View Club to purchase a projector. |
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83 RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Mark Davies that the matter be brought forward and dealt with as a matter of urgency.
His Worship the Mayor, Councillor John Thain, ruled that the matter was urgent and should be dealt with at the meeting.
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84 RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Mark Davies that a total amount of $646 be allocated from South Ward voted works to Nepean Evening View Club to purchase a projector. |
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Councillor Karen McKeown requested a memo reply to all Councillors with an indicative cost on provision of a bus shelter specifically near Anglican Church Glenmore Park. |
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Councillor Kevin Crameri OAM requested Council officers replace the lights that are out at Llandilo Park. |
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Councillor Kevin Crameri OAM requested Council officers install gutter on Northern Road just south of Ninth Avenue to stop water flowing across road then flow back through the culvert currently causing flooding and gravel build up on the road. |
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Councillor Kevin Crameri OAM requested Council send a letter to FOWSER and our delegates to see if they have received previous correspondence and follow up on a response to questions. |
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Councillor Kevin Crameri OAM requested further information on the possibility of sending information on noxious weeds with rate notices. |
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Councillor Kevin Crameri OAM requested line marking on Fourth Avenue Llandilo due to the increase in traffic through the area. |
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Councillor Kevin Crameri OAM requested that a matter be referred to committee of the whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest. |
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Councillor Kevin Crameri OAM requested that a matter be referred to committee of the whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest. |
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Councillor Mark Davies requested Council officers investigate rear colour bond fence at 37-47 Tall Trees Drive, Glenmore Park of residents onto council shared bike lane fence is collapsing in places due to bad foundations. |
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Councillor Mark Davies requested Council officers investigate overgrown property, fire and health risks related to 9 Mitchell Street, South Penrith. |
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Councillor Ross Fowler OAM requested Council officers investigate timber fence along Glenmore Parkway. |
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Councillor Tricia Hitchen requested Council officers improve Claremont Meadows Shopping Centre car park. The consent included a detailed landscaping plan and an ongoing maintenance agreement that obviously has not been kept. Clr Hitchen requested the compliance team speak with Centre Management about possible improvements to the look of the shopping centre. |
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Councillor Tricia Hitchen requested Council officers visit the dog park at Melville Road St Clair and work out a plan to increase the size of the off leash area and report back to Council with a costing for seats, water etc. |
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Councillor Tricia Hitchen requested that a total amount of $7000 be allocated from East Ward voted works to build a pathway from the rear of Claremont Meadows Public School to the reserve for the use of school students and local residents to safely access the reserve. |
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85 RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Greg Davies that the matter be brought forward and dealt with as a matter of urgency.
His Worship the Mayor, Councillor John Thain, ruled that
the matter was urgent and should be dealt with at the meeting. |
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86 RESOLVED on the MOTION of Councillor Karen McKeown seconded Councillor Greg Davies that a total amount of $7000 be allocated from East Ward voted works to build a pathway from the rear of Claremont Meadows Public School to the reserve for the use of school students and local residents to safely access the reserve. |
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Councillor Tricia Hitchen requested the laneway from Pinto Place to Reddington Avenue, St Clair be replaced as wheelchairs cannot access the footpath due to damage. |
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Councillor Bernard Bratusa requested a memo reply to all Councillors detailing Councils intentions to guarantee playing fields for junior rugby union within the Penrith LGA. |
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Councillor Bernard Bratusa requested a memo reply to all Councillors on the outcomes of the meeting with planning ministers regarding Wallacia Golf Club. |
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Councillor Marcus Cornish requested that a matter be referred to committee of the whole as the report refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest. |
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Councillor Marcus Cornish requested a memo reply to all Councillors on how street names are chosen in new housing development areas. Councillor Cornish requested more areas should be ‘themed’ as in St Marys with Australia, Adelaide, Sydney streets are grouped together as a part from interest value they are good for navigation. |
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Councillor Marcus Cornish requested a sign to be placed at the perceived crossing outside The Joan to alert pedestrians that it is not a pedestrian crossing. |
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Councillor Marcus Cornish requested a letter be sent to Minister Stuart Ayres requesting that the old ambulance station on the Great Western Highway be used by St Johns Ambulance for training purposes. |
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Councillor Marcus Cornish requested the landscaping plants that were stolen from Lang Park between Queen Street and West Lane be replaced. |
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Councillor Marcus Cornish requested a report back to council on further information on Heritage Grant Funding currently at $35,000 less than 2008. The Heritage Advisory Committee has moved a motion to have funding for the Grants increased to $100,000 per year. |
Committee of the Whole
87 RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Kath Presdee that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 8:55pm.
1 Presence of the Public
CW1 RESOLVED on the motion of Councillor Kevin Crameri OAM seconded Kath Presdee that the press and public be excluded from Committee of the Whole to deal with the following matters:
2 Commercial Matter - Llandilo RFS Site
Councillor Kevin Crameri OAM requested that a matter be referred to committee of the whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.
3 Commercial Matter - Jordan Springs
Councillor Kevin Crameri OAM requested that a matter be referred to committee of the whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.
4 Personnel matter - GM recruitment
Councillor Marcus Cornish requested that a matter be referred to committee of the whole as the report refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.
The meeting resumed at 9:18pm and the General Manager reported that the Committee of the Whole met at 8:55pm on 30 April 2018, the following being present
His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Kevin Crameri OAM, Marcus Cornish, Greg Davies, Mark Davies, Aaron Duke, Ross Fowler OAM, Karen McKeown and Kath Presdee.
and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.
CONFIDENTIAL BUSINESS
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RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish CW2 That the verbal response on Commercial Matter – Llandilo RFS Site be noted. |
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RECOMMENDED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish CW3 That the verbal response on Commercial Matter – Jordan Springs be noted. |
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RECOMMENDED on the MOTION of Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM CW4 That the verbal response on Personnel matter - GM recruitment be noted. |
ADOPTION OF Committee of the Whole
88 RESOLVED on the MOTION of Councillor Todd Carney seconded Kath Presdee that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3, CW4 be adopted.
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Councillor Greg Davies requested a Leave of Absence from 7 May 2018 to 12 May 2018 inclusive and 24 May 2018 to 3 June 2018 inclusive. |
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89 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler OAM that the matter be brought forward and dealt with as a matter of urgency. His Worship the Mayor, Councillor John Thain, ruled that the matter was urgent and should be dealt with at the meeting. |
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90 RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Ross Fowler that Councillor Greg Davies be granted Leave of Absence from 7 May 2018 to 12 May 2018 inclusive and 24 May 2018 to 3 June 2018 inclusive. |
There being no further business the Chairperson declared the meeting closed the time being 9:21pm.
I certify that these 14 pages are the Confirmed Minutes of the Ordinary Meeting of Penrith City Council held on 30 April 2018.
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Chairperson Date