Council_Mark_POS_RGB

24 August 2018

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 27 August 2018 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

Alan Stoneham

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

Leave of absence has been granted to:

Councillor Brian Cartwright - 27 August 2018 to 29 August 2018 inclusive.

Leave of absence has been requested by:

Councillor Mark Davies - 13 August 2018 to 7 September 2018 inclusive.

 

2.           APOLOGIES

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 23 July 2018.

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

6.           MAYORAL MINUTES

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Local Traffic Committee Meeting - 6 August 2018.

Policy Review Committee Meeting - 13 August 2018.

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 27 August 2018

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 

ADVANCE AUSTRALIA FAIR

 

 

 

Australians all let us rejoice,

For we are young and free;

We’ve golden soil and wealth for toil;

Our home is girt by sea;

Our land abounds in nature’s gifts

Of beauty rich and rare;

In history’s page, let every stage

Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 

Beneath our radiant Southern Cross

We’ll toil with hearts and hands;

To make this Commonwealth of ours

Renowned of all the lands;

For those who’ve come across the seas

We’ve boundless plains to share;

With courage let us all combine

To Advance Australia Fair.

 

In joyful strains then let us sing,

Advance Australia Fair.

 



Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


 

Council Chambers

Seating Arrangements


For members of the public addressing the meeting


 

 

 

Lectern


 

 

Executive Managers


 

 

 

Assistant General Manager Craig Butler


Executive Manager - Community Vicki O’Kelly

General Manager
Warwick Winn

His Worship the Mayor Councillor John Thain



Governance Coordinator Adam Beggs






Minute Clerk

MediaClr Marcus Cornish

North Ward

 

Clr Bernard Bratusa

East Ward

 

 

Clr Tricia Hitchen

East Ward

 

 

Clr Brian Cartwright

South Ward

 

 

Clr Mark Davies

South Ward

 

 

Clr Jim Aitken OAM

Public GallerySouth Ward

 

 

Clr Ross Fowler OAM

North Ward

 

 

Clr Kevin Crameri OAM

North Ward

Clr Karen McKeown OAM

South Ward

 

Clr Aaron Duke

North Ward

 

Clr Todd Carney

East Ward

 

Clr Greg Davies

East Ward

 

Clr Robin Cook

East Ward

 

Clr Kath Presdee

ManagersSouth Ward

 

 

Executive Managers


 


Oath of Office

 

I swear that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

Affirmation of Office

 

I solemnly and sincerely declare and affirm that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

2016 General Election – taken/made at the Ordinary Meeting of Council on 26 September 2016, Minute Number 272

 

2018 By-Election – taken/made by Councillor Brian Cartwright on 17 May 2018 and Councillor Robin Cook on 21 May 2018 before the Chief Governance Officer, Stephen Britten, an Australian Legal Practitioner

 

 

Local Government Act 1993, Section 233A

 


Council_Mark_POS_RGB2018 MEETING CALENDAR

January 2018 - December 2018

(Adopted by Council - 27 November 2017)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.00pm

 

 

 

 

 

 

 

 

 

10

 

 

17

 

 

26@

26

30v

28#

25*

23

27@

   

   24^ü

 

29

26#+

 

Policy Review Committee

7.00pm

 

12

12

16

14

4

9

13

3

8

12

10

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (May and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2017-2018 Annual Statements are presented

 

Meeting at which any comments on the 2017-2018 Annual Statements are presented

 +

Meeting at which the Annual Report is presented

-            Extraordinary Meetings are held as required.

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact Governance Coordinator, Adam Beggs on 4732 7597

 



UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 23 JULY 2018 AT 7:05PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor John Thain read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by Rev Neil Checkley.

PRESENT

His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Ross Fowler OAM, Karen McKeown OAM and Kath Presdee. 

 

LEAVE OF ABSENCE

Leave of absence was previously granted to Councillor Aaron Duke.

 

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 25 June 2018

159  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Kevin Crameri OAM that the minutes of the Ordinary Meeting of 25 June 2018 be confirmed.

 

DECLARATIONS OF INTEREST

Councillor Marcus Cornish declared a Non-Pecuniary Conflict of Interest – Less Than Significant in Item 14 – Code of Conduct Matter, as he is the subject of this report.

 

 

SUSPENSION OF STANDING ORDERS

160  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Karen McKeown OAM that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:07pm.

 

 

 

 

 

 

Greg Allchin

 

Item 1 – Mayoral Minute – Council wins range of prestigious awards

 

Mr Allchin, Chairperson of the stakeholders who make up ‘The Quarter’ spoke in support of the Mayoral Minute. Mr Allchin thanked Penrith City Council for its leadership and support in establishing ‘The Quarter’. Mr Allchin noted the increase in job creation in the areas of health and education that this initiative has helped to develop.

 

RESUMPTION OF STANDING ORDERS

161  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Greg Davies that Standing Orders be resumed, the time being 7:13pm.

 

 

Mayoral Minutes

 

1        Council wins range of prestigious awards

Councillors Tricia Hitchen, Greg Davies and Ross Fowler OAM spoke of support of the Mayoral Minute.                                                                                                                                          

162  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Tricia Hitchen that the Mayoral Minute on Council wins range of prestigious awards be received.

 

Reports of Committees

 

1        Report and Recommendations of the Penrith Community Safety Partnership Meeting held on 6 June 2018                                                                                           

163  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Marcus Cornish that the recommendations contained in the Report and Recommendations of the Penrith Community Safety Partnership meeting held on 6 June, 2018 be adopted.

 

2        Report and Recommendations of the Access Committee Meeting held on 13 June 2018                                                                                                                                     

164  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Tricia  Hitchen that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 13 June, 2018 be adopted.

 

3        Report and Recommendations of the Resilience Committee held on 13 June 2018

165  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Karen McKeown OAM that the recommendations contained in the Report and Recommendations of the Resilience Committee meeting held on 13 June, 2018 be adopted.

 

4        Report and Recommendations of the Local Traffic Committee Meeting held on 2 July 2018                                                                                                                            

166  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Karen McKeown OAM that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 2 July, 2018 be adopted.

 

5        Report and Recommendations of the Policy Review Committee Meeting on 9 July 2018                                                                                                                                     

167  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Greg Davies that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 9 July, 2018 be adopted, with the exception of Items 1 and 2.

 

5        Report and Recommendations of the Policy Review Committee    Meeting on 9 July 2018 - Item 1 - Boarding Houses and development        contributions for local infrastructure   

168  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Greg Davies   

That:

1.     The information contained in the report on Boarding Houses and development contributions for local infrastructure be received.

2.     Council resolve to levy development contributions on any currently undetermined and future boarding house applications under the Cultural Facilities, District Open Space, Local Open Space, Claremont Meadows and WELL Precinct Contributions Plans, as relevant, at an occupancy rate of 1.34 persons per bedroom/boarding room, or for new lots in the WELL Precinct at $30K per new lot, as per the Ministerial Direction.

3.     As part of the next amendment to the District Open Space and Local Open Space Contributions Plans that occupancy rates associated with all relevant land use types be incorporated.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Kath Presdee

 

Councillor Robin Cook

 

Councillor Greg Davies

 

Councillor Todd Carney

 

Councillor Karen McKeown OAM

                                                        

Councillor Kevin Crameri OAM               

 

Councillor Ross Fowler OAM

 

Councillor Jim Aitken OAM

 

Councillor Mark Davies

 

Councillor Brian Cartwright

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor John Thain

 

 

 

 

 

 

 

5        Report and Recommendations of the Policy Review Committee    Meeting on 9 July 2018 - Item 2 Amendments to Penrith Development      Control Plan 2014 - Multi Dwelling Housing and Boarding Houses  

169  RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Greg Davies

 

That:

1.     The information contained in the report on Amendments to Penrith Development Control Plan 2014 - Multi Dwelling Housing and Boarding Houses be received.

2.     The General Manager be authorised to make any minor changes to the draft Penrith Development Control Plan 2014 prior to exhibition.

3.     Amendments to draft Penrith Development Control Plan 2014 (provided as Attachment 2, 4 and tabled tonight) be publicly exhibited, in accordance with the relevant provisions of the Environmental Planning and Assessment Act, 1979 and associated Regulations.

4.     A further report be presented to Council following the public exhibition.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Kath Presdee

 

Councillor Robin Cook

 

Councillor Greg Davies

 

Councillor Todd Carney

 

Councillor Karen McKeown OAM

                                                        

Councillor Kevin Crameri OAM               

 

Councillor Ross Fowler OAM

 

Councillor Jim Aitken OAM

 

Councillor Mark Davies

 

Councillor Brian Cartwright

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor John Thain

 

 

 

 

 

 

 

 

 

 

 

 

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 1 - We can work close to home

 

1        Works on private land - Lot 2 DP 30354 - 66-76 Tench Avenue, Jamisontown         

170  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Works on private land - Lot 2 DP 30354 - 66-76 Tench Avenue, Jamisontown be received

2.    Council agree to the work to be undertaken on private property in accordance with the terms in the report and that no charge be made to the owners of Lot 2 DP 30354, 66-76 Tench Avenue, Jamisontown.

3.    Council endorse a licence agreement between the landowners of Lot 2 DP 30354, 66-76 Tench Avenue, Jamisontown and Council for the use of private land and associated works in accordance with the terms in the report, and the General Manager be given authority to enter into the licence agreement.

 

Outcome 2 - We plan for our future growth

 

2        LEP Review program                                                                                                        

171  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Mark Davies

That:

1.    The information contained in the report on LEP Review program be received

2.    Council agree to enter into a funding agreement with the NSW Department of Planning and Environment to support the accelerated LEP Review program.

 

Outcome 3 - We can get around the City

 

3        Local Government Road Safety Program - Roads and Maritime Services Grant Funding 2018-2019                                                                                                            

172  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Kath Presdee

That:

1.    The information contained in the report on Local Government Road Safety Program - Roads and Maritime Services Grant Funding 2018-2019 be received.

2.    Council accept the grants offered by Roads and Maritime Services Local Government Road Safety Program, totalling $11,000, as outlined in the report.

3.    Council write to the Minister for Road, Maritime and Freight, and local State Members thanking them for their continued support for road safety initiatives within the Penrith Local Government Area.

 

4        NSW Government "Active Transport Program" - Funding Acceptance 2018-19      

173  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Kath Presdee

That:

1.    The information contained in the report on NSW Government "Active Transport Program" - Funding Acceptance 2018-19 be received

2.    Council accepts the grant funding of $980,000 offered for two Active Transport projects as shown in Table 1 for the 2018/19 financial year.

3.    Council write to relevant State and Federal Members thanking them for their continued support for the provision of infrastructure for pedestrians and bike riders.

 

5        Tender Reference 17/18-28 - Construction of the Erskine Park Road Upgrades      

174  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Greg Davies

That:

1.    The information contained in the report on Tender Reference 17/18-28 - Construction of the Erskine Park Road Upgrades  be received.

2.    Burton Contractors Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Construction of the Erskine Park Road Upgrades, for an amount of $22,405,229 excluding GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

Outcome 4 - We have safe, vibrant places

 

7        Tender Reference 17/18-10 - Fire Services Maintenance and Regulatory Work       

175  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Karen McKeown OAM

That:

1.    The information contained in the report on Tender Reference 17/18-10 - Fire Services Maintenance and Regulatory Work be received

2.    A new 3 year contract with the option to extend for a further two (2) x one (1) year periods (subject to satisfactory performance) and subject to the execution of a formal agreement be awarded to the following companies for the specified services in accordance with the terms and conditions of the Tender:

(a)  Scheduled maintenance work and reactive maintenance work be awarded to Hix Group T/A Hix Electrical & Data Services as the primary contractor

(b)  Reactive maintenance work be awarded to Newsound Fire Services Pty Ltd as the second contractor

(c)  Reactive maintenance work be awarded to Firecorp Australia Pty Ltd as the third contractor.

3.    Council seek quotations from the 3 companies listed in Recommendation 2 for works with an estimated value of over $50,000.

 

8        Service Partnership with Service NSW - Easy to do Business                                   

176  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Karen McKeown OAM

That:

1.    The information contained in the report on Service Partnership with Service NSW - Easy to do Business be received

2.    Council delegate the relevant customer service functions related to the administration of the Easy to do Business initiative to the Chief Executive Officer, Service NSW in accordance with the Service Partnership Agreement as required under the Service NSW (One-stop Access to Government Service) Act 2013.

3.    The General Manager execute any partnership documents and do all things necessary to give effect to this resolution.

 

6        Tender Reference 17/18-27 - Construction of Commercial Kitchen at Penrith Regional Gallery                                                                                                                

177  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Karen McKeown OAM

That:

1.    The information contained in the report on Tender Reference 17/18-27 - Construction of Commercial Kitchen at Penrith Regional Gallery be received

2.    Beacon Building Services Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Construction of Commercial Kitchen at Penrith Regional Gallery for an amount of $360,242.28  excluding GST.

 

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

4.     Councillors be provided with a Memo outlining the breakdown of costs to be included in the construction of the commercial kitchen.

 

 

Outcome 6 - We are healthy and share strong community spirit

 

9        Independent Living Villages Ltd Accommodation - Victoria Street, Werrington      

178  RESOLVED on the MOTION of Councillor Tricia  Hitchen seconded Councillor Robin Cook

That:

1.    the information contained in the report on Independent Living Villages Ltd Accommodation - Victoria Street, Werrington be received.

 

2.    A memo be prepared for councillors outlining options for funding the footpath and bus shelters along and in the region of Victoria Street.

 

 

Outcome 7 - We have confidence in our Council

 

11      Borrowing Program 2017-18                                                                                            

179  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kath Presdee

That:

1.    The information contained in the report on Borrowing Program 2017-18 be received

2.    Council be advised that NSW TCorp was the successful lender for the $7,100,000 new monies and ANZ was the successful lender for the renewal loans that comprised the 2017-18 Borrowing Program.

 

12      Audit, Risk and Improvement Committee                                                                      

180  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kath Presdee that the information contained in the report on Audit, Risk and Improvement Committee be received.

 

13      Summary of Investments & Banking for the period 1 June 2018 to 30 June 2018    

181  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kath Presdee

That:

1.    The information contained in the report on Summary of Investments & Banking for the period 1 June 2018 to 30 June 2018 be received

2.    The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period 1 June 2018 to 30 June 2018 be noted and accepted.

3.    The graphical investment analysis as at 30 June 2018 be noted.

 

10      Local Government NSW Annual Conference 2018                                                       

182  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Kevin Crameri OAM

That:

1.    The information contained in the report on Local Government NSW Annual Conference 2018 be received.

2.    Council nominate Councillors Robin Cook, Greg Davies, Kath Presdee, John Thain, Kevin Crameri OAM, Jim Aitken OAM, Ross Fowler OAM, Karen McKeown OAM, Tricia Hitchen and Marcus Cornish as its voting delegates to attend the 2018 LG NSW Conference to be held at the Albury Entertainment Centre, Albury from 21-23 October 2018

 

3.    Council give consideration to the nomination of observers to attend the 2018 LGNSW Conference.

4.    Leave of absence be granted as appropriate for those councillors attending the conference.

5.    Council sponsor up to three (3) Aboriginal observers, nominated by the Deerubbin Local Aboriginal Land Council, to attend the 2018 Local Government NSW Conference.

 

14      Code of Conduct Matter

Councillor Jim Aitken OAM left the meeting, the time being 7:46pm.                                          

183  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Ross Fowler OAM that the information contained in the report on Code of Conduct Matter be received.

 

15      Legal proceedings against the Penrith Business Alliance Limited, Paul Brennan and Bijai Kumar                                                                                                                 

184  RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Mark Davies that the information contained in the report on Legal proceedings against the Penrith Business Alliance Limited, Paul Brennan and Bijai Kumar be received.

 

 

REQUESTS FOR REPORTS AND MEMORANDUMS AND URGENT BUSINESS

 

Councillor Jim Aitken OAM returned to the meeting at 7:59pm.

 

RR 1           Opening of Rathas Place in St Marys 

Councillor Tricia Hitchen reported on her attendance at the opening of Rathas Place in St Marys, and commended the Cafe for the training of their clients in customer service skills.

 

RR 2           Claremont Meadows Public School - Supervised Pedestrian          Crossing  

Councillor Tricia  Hitchen requested that Council write to the Roads and Maritime Services advising of the increase in numbers of students attending Claremont Meadows Public School, and requesting the commencement of a supervised school crossing program by the end of this year.

 

RR 3           Heritage Grant Funding     

Councillor Marcus Cornish requested a report to the next Ordinary meeting providing information on expenditure of Heritage Grant Funding for the current year.

 

RR 4           Commercial Matter - Health Issue       

Councillor Jim Aitken OAM requested that a matter be referred to Committee of the Whole as it refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

RR 5           Commercial Matter - Policy on Garbage      

Councillor Jim Aitken OAM requested that a matter be referred to Committee of the Whole as it refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

RR 6           Personnel Matter - Staff Complaint     

Councillor Brian Cartwright requested that a matter be referred to Committee of the Whole, as the matter refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

UB 1           Request for Leave of Absence   

Councillor Brian Cartwright requested a Leave of Absence from 27 August 2018 to 29 August 2018 inclusive to attend professional development.

185  RESOLVED on the MOTION of Councillor Brian Cartwright seconded Councillor Kath Presdee that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor John Thain, ruled that the matter was urgent and should be dealt with at the meeting.

 

186  RESOLVED on the MOTION of Councillor Brian Cartwright seconded Councillor Kath Presdee that Leave of Absence be granted to Councillor Brian Cartwright from 27 August 2018 to 29 August 2018 inclusive.

 

Councillor Mark Davies left the meeting, the time being 8:05pm.

 

RR 7           Drainage Issues - Fourth Avenue, Llandilo 

Councillor Kevin Crameri OAM requested a memo reply to all Councillors investigating the excessive drainage emanating from acreages on Fourth Avenue, Llandilo.

 

UB 2           NADO Event - Harold Corr Hall  

Councillor Karen McKeown OAM requested that an amount of $70 be allocated in equal amounts from each Ward’s voted works to cover the cost of hire of the Harold Corr Hall, for the Neighbourhood Friendship Day event held by NADO on 4 July 2018.

 

187  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Ross Fowler OAM that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor John Thain, ruled that the matter was urgent and should be dealt with at the meeting.

 

188  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Ross Fowler OAM that an amount of $70 be allocated in equal amounts from each wards voted works to cover the cost of hire of the Harold Corr Hall, for the Neighbourhood Friendship Day event held by NADO on 4 July 2018.

 

Councillor Mark Davies returned to the meeting, the time being 8:08pm.

 

RR 8           Completion of River Walk Footpath Paving 

Councillor Karen McKeown OAM requested a memo reply to all Councillors regarding the completion of the River Walk Footpath paving between the M4 Bridge and Leonay Parade, with the reply to include any information available on funding options to enable completion of this work.

 

UB 3           Request for Leave of Absence   

Councillor Karen McKeown OAM requested a Leave of Absence from 6 August 2018 to 19 August 2018 inclusive.

189  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM that the matter be brought forward and dealt with as a matter of urgency.

 

His Worship the Mayor, Councillor John Thain, ruled that the matter was urgent and should be dealt with at the meeting.

 

190  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM that Leave of Absence be granted to Councillor Karen McKeown OAM from 6 August 2018 to 19 August 2018.

 

RR 9           Proposed Waste to Energy Facility -  Eastern Creek    

Councillor Todd Carney congratulated the community of Erskine Park in its efforts in petitioning to prevent the establishment of a waste to energy incinerator at Eastern Creek.

 

RR 10         Upgrade of Mamre Road    

Councillor Todd Carney requested that Council write to the Hon Melinda Pavey, Minister for Roads, Maritime and Freight requesting funding for the Mamre Road upgrade.

 

Councillor Todd Carney left the meeting, the time being 8.12pm.

 

RR 11         Independence of Planning Commissions    

Councillor Greg Davies requested a memo reply to all Councillors regarding possible changes to the independence of the Planning Commissions, now that they are governed by the Premier’s Department.

 

Councillor Todd Carney returned to the meeting, the time being 8.13pm.

 

RR 12         Accessibility of Food Courts      

Councillor Robin Cook requested that a report be presented to the Access Committee on  accessibility in Food Courts, detailing mobility issues and if exclusive areas should be set aside to assist.

 

RR 13         Accessibility of Service NSW premises       

Councillor Robin Cook requested that Council write to local Members and the Minister for Finance, Services and Property regarding accessibility and parking issues at Services NSW premises in Penrith.

 

 

 

RR 14         National Competition Policy       

Councillor Kath Presdee requested a report to a Councillor Briefing (Finance & Economic Matters) regarding Council’s obligations under the National Competition Policy in relation to the awarding of tenders and ways we can encourage local businesses to bid for council business.

 

 

Committee of the Whole

 

191  RESOLVED on the MOTION of Councillors Ross Fowler OAM seconded Councillor Greg Davies that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 8:16pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Ross Fowler OAM seconded Councillor Greg Davies that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

Outcome 7

 

2        Proposed Sale of Council Owned Land Located in Werrington                                  

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

3        Lease Agreement to Donna Hildon and Belinda Jain Erich trading as Supremacy Funerals over Council property at 42-44 Station Street Penrith known as Lot C DP158845                                                                                                                            

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        Amendment to Lease over Council owned property known as Shop 1/114-116 Henry Street Penrith - Community Connections Building (Lot 1 DP545587)                        

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 

 

 

5        Creation of a Drainage Easement over Council Land at Rodgers Street Kingswood (Lot 143 DP14333)                                                                                                             

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

6        Status of Litigation Proceedings and Major Insurance Claims                                   

 

This item has been referred to Committee of the Whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

7        Legal proceedings against the Penrith Business Alliance Limited, Paul Brennan and Bijai Kumar                                                                                                                         

 

This item has been referred to Committee of the Whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

8        Commercial Matter – Health Issue

 

This matter has been referred to Committee of the Whole as it refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

9        Commercial Matter – Policy on Garbage

 

This matter has been referred to Committee of the Whole as it refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

10      Personnel Matter – Staff Complaint

 

This matter has been referred to Committee of the Whole, as it refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

The meeting resumed at 8:35pm and the General Manager reported that the Committee of the Whole met at 8:16pm on 23 July 2018, the following being present

 

His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Mark Davies, Ross Fowler OAM, Karen McKeown OAM and Kath Presdee.

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

CONFIDENTIAL BUSINESS

 

3        Lease Agreement to Donna Hildon and Belinda Jain Erich trading as Supremacy Funerals over Council property at 42-44 Station Street Penrith known as Lot C DP158845                                                                                                                            

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

CW3 That:

1.    The information contained in the report on Lease Agreement to Donna Hildon and Belinda Jain Erich trading as Supremacy Funerals over Council property at 42-44 Station Street Penrith known as Lot C DP158845 be received.

2.    Council grant a new lease agreement under the terms and conditions listed within the report.

3.    The Common Seal of the City of Penrith be placed on all necessary documentation.

 

 

4        Amendment to Lease over Council owned property known as Shop 1/114-116 Henry Street Penrith - Community Connections Building (Lot 1 DP545587)             

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

CW4 That:

1.    The information contained in the report on Amendment to Lease over Council owned property known as Shop 1/114-116 Henry Street Penrith - Community Connections Building (Lot 1 DP545587) be received.

2.    Council grant the amendment to the current lease agreement under the terms and conditions listed within the report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

5        Creation of a Drainage Easement over Council Land at Rodgers Street Kingswood (Lot 143 DP14333)                                                                                                             

RECOMMENDED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

CW5 That:

1.      The information contained in the report on Creation of a Drainage Easement over Council Land at Rodgers Street Kingswood (Lot 143 DP14333) be received.

 

2.    Council grant a Drainage Easement over Rodgers Street Kingswood (Lot 143 DP14333) to the benefit of 28-32 Rodgers Street Kingswood (Lot 144-146 DP14333) in accordance with the terms and conditions listed in this report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

 

2        Proposed Sale of Council Owned Land Located in Werrington                                  

RECOMMENDED on the MOTION of Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM        

CW2 That:

1.    The information contained in the report on Proposed Sale of Council Owned Land Located in Werrington be received.

2.    Council resolve for the sale of the property as per the terms and conditions listed within the report.

3.    The sale proceeds be retained in the Property Development Reserve to fund future investments in revenue generating acquisitions or developments.

4.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

6        Status of Litigation Proceedings and Major Insurance Claims                                   

RECOMMENDED on the MOTION of Councillor Kath Presdee seconded Councillor Ross Fowler OAM

CW6 That the information contained in the report on Status of Litigation Proceedings and Major Insurance Claims be received.

 

7        Legal proceedings against the Penrith Business Alliance Limited, Paul Brennan and Bijai Kumar                                                                                                                 

RECOMMENDED on the MOTION of Councillor Kath Presdee seconded Councillor Todd Carney

CW7 That the information contained in the report on Legal proceedings against the Penrith Business Alliance Limited, Paul Brennan and Bijai Kumar be received.

 

8        Commercial Matter - Health Issue       

RECOMMENDED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Kevin Crameri OAM

CW8 That further information be requested from the Environmental Protection Authority on the health effects of silicon dust around the Northern Road construction area in Orchard Hills and the Penrith Lakes area, and that a memo be provided to all Councillors outlining the response and information received.

 


 

 

9        Commercial Matter - Policy on Garbage      

RECOMMENDED on the MOTION of Councillor Jim Aitken OAM seconded Councillor Kevin Crameri OAM

CW9 That a Councillor Briefing held to provide information to Councillors on Council’s garbage policy for multi-storey developments.

 

10      Personnel Matter - Staff Complaint     

RECOMMENDED on the MOTION of Councillor Brian Cartwright seconded Councillor Greg Davies

CW10 That the verbal information be received.

 

Councillor Greg Davies left the meeting, the time being 8:33pm.

 

ADOPTION OF Committee of the Whole

 

192  RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Kath Presdee that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3, CW4, CW5, CW6, CW7, CW8, CW9 and CW10 be adopted.

 

 

Councillor Greg Davies returned to the meeting, the time being 8:35pm.

 

Councillor Kevin Crameri OAM left the meeting, the time being 8:35pm.

 

Councillor Kevin Crameri OAM returned to the meeting, the time being 8:36pm.

 

There being no further business the Chairperson declared the meeting closed the time being 8:37pm.

 


PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·       Their name;

 

·       Organisation or group they are representing (if applicable);

 

·       Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·       Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·         The interest of the speaker (e.g. affected person, neighbour, applicant,    applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                               

   


Reports of Committees

 

Item                                                                                                                                                Page

 

1        Report and Recommendations of the Local Traffic Committee Meeting held on 6 August 2018                                                                                                                                    1

 

2        Report and Recommendations of the Policy Review Committee Meeting held on 13 August 2018                                                                                                                                  12

 

 

 

 



Ordinary Meeting                                                                                               27 August 2018

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 6 August, 2018

 

 

 

PRESENT

Adam Wilkinson – Engineering Services Manager (Chair), David Lance – Roads and Maritime Services (RMS), Sergeant Matthew Shirvington – Nepean PAC (Police Area Command).

 

IN ATTENDANCE

Councillor Marcus Cornish, Steve Grady – Busways, Jodie Mallia - Comfort Delgro Cabcharge NSW (Blue Mountains Transit), Graham Green – Senior Traffic Engineer, Daniel Davidson – Senior Traffic Engineer, Ruth Byrnes – Senior Traffic Officer, Catherine Waerner – Road Safety Officer, Stephen Pham – Trainee Engineer, Stephanie Sarkis – Trainee Engineer, Steven Purvis – Senior Ranger, Bernie Meier – Signs and Linemarking Officer.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Karen McKeown OAM (Council Representative) for the period 6 August 2018 to 19 August 2018 inclusive.

 

APOLOGIES

Deputy Mayor, Councillor Tricia Hitchen (Representative for the Member for Penrith), Laura van Putten – Roads and Maritime Services (RMS), Wayne Mitchell – Executive Manager Environment and City Development, David Drozd – Traffic Engineering Coordinator.

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 2 July 2018

The minutes of the Local Traffic Committee Meeting of 2 July 2018 were confirmed.

 

DECLARATIONS OF INTEREST

 Nil.

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        John Oxley Drive, Lethbridge Avenue and Princess Street, Werrington - Signposting and Line Marking Adjustment                                                                   

RECOMMENDED

          That:

1.    The information contained in the report on John Oxley Drive, Lethbridge Avenue and Princess Street, Werrington - Signposting and Line Marking Adjustment be received.

2.    Consultation be undertaken with nearby residents.

3.    Subject to no substantial objections being received, the signposting and line marking adjustments at the intersection of John Oxley Drive, Lethbridge Avenue and Princess Street, Werrington as shown on Appendix 1 be endorsed for implementation.

 

4.    Councillor Kevin Crameri OAM and the resident who made the enquiry be informed of Council’s resolution.

 

 

2        O'Connell Street Upgrade, Caddens - Signage and Line Marking Plan                      

Amended signs and line marking plans were tabled at the meeting which included changes to the location of the speed zone signage and street naming as previously requested by Laura van Putten of RMS.

RECOMMENDED

That:

1.    The information contained in the report on O'Connell Street Upgrade, Caddens - Signage and Line Marking Plan be received.

2.    The signage and line marking plan prepared by J. Wyndham Prince for O’Connell Street Upgrade, Caddens subdivision works, drawing numbers: 110358-DD-600 (issue 1 dated 02/08/18), 110358-DD-601 (issue 2 dated 02/08/18), 110358-DD-602 (issue 2 dated 02/08/18) and 110358-DD-603 (issue 3 dated 02/08/18), with the exception of State Records Driveway land, be endorsed for implementation, as shown in Appendix 1.

3.    All associated signage and line marking be installed in accordance with Australian Standards.

4.    All costs associated with the installation of the signage and line marking be funded by the applicant.

5.    Adjoining properties be advised of Council’s resolution.

6.    J. Wyndham Prince be advised of Council’s resolution.

 

 

3        The Lakes Drive, Alston Street and Surveyors Creek Road, Glenmore Park - Proposed Speed Cushions at Roundabout                                                                   

RECOMMENDED

That:

1.    The information contained in the report on The Lakes Drive, Alston Street and Surveyors Creek Road, Glenmore Park - Proposed Speed Cushions at Roundabout be received.

2.    Consultation be undertaken with affected residents, with any substantial objections to be referred back to Local Traffic Committee for consideration.

3.    Subject to no substantial objections received, three new speed cushions and their associated advisory signs be installed on The Lakes Drive, Glenmore Park as shown in Appendix 1.

4.    The project be funded from a future Urgent LTC budget.

5.    The resident who raised the matter be advised of Council’s resolution.

 

 

 

 

4        Quarry Road, Erskine Park - Proposed 'No Parking' Signage and Double Barrier Line Marking                                                                                                                      

Councillor Marcus Cornish and Sergeant Matthew Shirvington of Nepean PAC enquired about the appropriateness of installing ‘No Stopping’ signs instead of ‘No Parking’ signs on Quarry Road, Erskine Park.

Adam Wilkinson – Engineering Services Manager (Chair) advised that ‘No Parking’ signage has been installed in similar locations in the Erskine Park area and they have proven to be effective.

David Lance of RMS advised that ‘No Parking’ signs permit drivers to stop for no longer than two minutes for drop off or pick up purposes and drivers must remain within 3 metres of the vehicle.

David Lance of RMS suggested implementing 210 metres of continuous double barrier line marking along Quarry Road, Erskine Park instead of broken double barrier line marking. This was supported by the Committee members.

RECOMMENDED

That:

1.    The information contained in the report on Quarry Road, Erskine Park - Proposed 'No Parking' Signage and Double Barrier Line Marking be received.

2.    Consultation be undertaken with affected businesses and any substantial objections be referred back to the Local Traffic Committee for consideration.

3.    Subject to no substantial objections, the proposed 60 metres of ‘No Parking’ signage and 210 metres of continuous double barrier line marking be installed on Quarry Road, Erskine Park as shown in Appendix 1 & amended Appendix 2.

4.    The business operator who raised the matter be advised of Council’s resolution.

 

5        Thornton Drive, Penrith - Proposed 'No Stopping' Signage                                        

RECOMMENDED

That:

1.    The information contained in the report on Thornton Drive, Penrith - Proposed 'No Stopping' Signage be received.

2.    The proposed external work plan prepared by ‘henry & hymas’ (Plan No. 16204_CC_C101, revision 4, dated 26/05/2018) be endorsed for the installation of ‘No Stopping’ signage on Thornton Drive, Penrith as shown in Appendix 1.

3.    All associated external works be installed in accordance with Australian Standards and Austroads Guidelines.

4.    All costs associated with the installation of the ‘No Stopping’ signage be funded by applicant.

5.    The applicant be advised of Council’s resolution.

 

 

 

6        Nepean Triathlon - Sunday, 28 October 2018 - Sydney International Regatta Centre                                                                                                                                              

RECOMMENDED

That:

1.    The information contained in the report on Nepean Triathlon - Sunday, 28 October 2018 - Sydney International Regatta Centre  be received.

2.    The event applicant be advised that this is a Class 2 Event under the “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified must be complied with prior to the event.

3.    Approval be given for the temporary closure of the following roads in Cranebrook and Penrith:-

 

·     Old Castlereagh Road

·     Leland Street

·     Gordon Street

·     Camden Street

·     Lugard Street

·     Borec Road

·     Jack Williams Drive

·     Cassola Place

 

       from 6.30am to 10.00am on Sunday, 28 October 2018.

 

4.    The Traffic Management Plan for the Nepean Triathlon on 28 October 2018 be endorsed, subject to the following conditions:

 

(a)   A Traffic Management Plan including a Risk Management Plan be lodged by the event applicant with the Roads and Maritime Services for approval, prior to the event. A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

(b)   The event applicant liaise with NSW Police and obtain any approvals if required.

(c)   The applicant delivers an information letterbox drop and personal communication to all business proprietors, property owners/residents/tenants in the affected streets four weeks prior to the event.  Arrangements are to be made for residents who require essential access to/from their properties during the event.

(d)   The event applicant submits to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $20 million, 30 days prior to the event. In addition, the event applicant indemnify Council in writing against all claims for damage and injury which may result from the proposed event.

(e)   A detailed Traffic Control Plan be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event. The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

(f)   The event applicant arranges to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan. Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

(g)   The event applicant provide advice to Council prior to the event that the event complies with the Work Health and Safety Act 2011 and the Work Health and Safety Regulation 2017.

(h)   The event applicant advertises the proposed temporary road closures in local newspapers a minimum of two weeks prior to the event, and provide variable message signs (VMS) in appropriate locations a minimum of two weeks prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

(i)    The event organiser notify Ambulance (Ambulance Service of NSW) and Fire Brigade (Fire & Rescue NSW and Rural Fire Service) and State Emergency Services of the proposed event and submit a copy of the notification to Council prior to the event.

(j)    The event applicant notify private bus companies of the proposed event and submit a copy of the notification to Council prior to the event. Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

(k)   Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report be required to be submitted to the next available Local Traffic Committee meeting.

(l)    The event applicant ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

(m) The event applicant ensure that competitors are advised to obey road rules and Police directions during the event.

                    5.      Any proposed speed limit reductions are subject to the separate approval                       of the Roads and Maritime Services.

                   6.      All works as part of this approval be conducted at no cost to Council.

7.      As a requirement of the RMS “Guide to Traffic and Transport Management for Special Events 2006” this approval endorsing the Traffic Management Plan is to be considered as Council’s authorisation to regulate traffic on Council’s roads.

                   8.      The applicant be advised of Council’s resolution.

 

 

 

 

 

 

 

 

 

7        Camellia Avenue and Glenmore Parkway, Glenmore Park - Proposed Speed Cushions and Associated Signage at the Roundabout                                                

RECOMMENDED

That:

1.    The information contained in the report on Camellia Avenue and Glenmore Parkway, Glenmore Park - Proposed Speed Cushions and Associated Signage at the Roundabout be received.

2.    Consultation be undertaken with affected residents, with any substantial objections to be referred back to Local Traffic Committee for consideration.

3.    Subject to no substantial objections received, four new speed cushions and associated advisory signs be installed at the roundabout at the intersection of Camelia Avenue and Glenmore Parkway, Glenmore Park as shown in Appendix 1.

4.    This project be funded from a future Urgent Traffic Facilities budget.

5.    The resident who contacted Council be advised of Council’s resolution.

 

 

8        Mackellar Street, Emu Plains - Proposed Changes to Parking Signage                    

RECOMMENDED

That:

1.    The information contained in the report on Mackellar Street, Emu Plains - Proposed Changes to Parking Signage be received.

2.    Consultation be undertaken with McCarthy Catholic College, with any substantial objections to be referred back to the Local Traffic Committee for consideration.

3.    Subject to no substantial objections being received, ‘No Stopping’ zones be installed across both bus bay driveways to McCarthy Catholic College on Mackellar Street, Emu Plains and the ‘No Parking’ zone of 84 metres be changed to two ‘No Parking’ zones of 49 and 15 metres length respectively on Mackellar Street, Emu Plains, as shown in Appendix 1.

4.    The Business Manager of McCarthy Catholic College be advised of Council’s resolution.

9        Radar Speed Message Trailer - April to June 2018 Locations                                     

Councillor Marcus Cornish made reference to Item 3 – “The Lakes Drive, Alston Street and Surveyors Creek Road, Glenmore Park - Proposed Speed Cushions at Roundabout” and Item 7  - “Camellia Avenue and Glenmore Parkway, Glenmore Park - Proposed Speed Cushions and Associated Signage at the Roundabout” and requested that prior to the installation of the speed cushions, the VMS Radar Speed Message Trailer be deployed at these two sites in Glenmore Park reminding residents of the posted speed limit.

RECOMMENDED

That:

1.    The information contained in the report on Radar Speed Message Trailer - April to June 2018 Locations be received.

2.    The April to June 2018 locations be noted.

 

10      Sydney Street at Edmondson Avenue, Oxley Park - Proposed Changes to Pedestrian Facility                                                                                                             

RECOMMENDED

That:

1.    The information contained in the report on Sydney Street at Edmondson Avenue, Oxley Park - Proposed Changes to Pedestrian Facility be received.

2.    Holding lines and barber poles be installed on Sydney Street and Edmondson Avenue, Oxley Park to change the pedestrian facility to a combined children’s and pedestrian crossing as shown in Appendix 1.

3.    ‘CHILDREN CROSSING’ flags be delivered to Oxley Park Public School for use at the changed crossing facility.

4.    Deputy Mayor, Councillor Tricia Hitchen, the Principal of Oxley Park Public School and affected residents be informed of Council’s resolution.

 

11      Brisbane Street, Oxley Park - Proposed Changes to Pedestrian Facility and Associated Line Marking                                                                                                  

RECOMMENDED

That:

1.    The information contained in the report on Brisbane Street, Oxley Park - Proposed Changes to Pedestrian Facility and Associated Line Marking be received.

2.    Consultation be undertaken with affected properties regarding the proposed changes to the pedestrian facility and the associated signage and line marking on Brisbane Street, Oxley Park.

3.    Subject to no substantial objections being received, Design Plan AB183 dated 17 July 2018 (attached) be endorsed for construction, along with all associated signage and line marking.

4.    Deputy Mayor, Councillor Tricia Hitchen be informed of Council’s resolution.

 

12      "REAL" Festival - Friday 2 November to Saturday 3 November 2018 - Tench Avenue, Jamisontown                                                                                                      

Steve Grady of Busways advised the Committee about shuttle bus movements at the “REAL” festival event last year and advised that the traffic controllers permitted buses turning around on Tench Avenue and continuing back along Jamison Road, Jamisontown.

Ruth Byrnes – Senior Traffic Officer advised that the applicant had was informed that any amendments to shuttle bus movements are to be included in the TMP when lodged to the Roads and Maritime Services (RMS).

RECOMMENDED

That:

1.    The information contained in the report on "REAL" Festival - Friday 2 November to Saturday 3 November 2018 - Tench Avenue, Jamisontown be received.

2.    The event applicant be advised that this is a Class 2 Event under the “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified must be complied with prior to the event.

3.    Approval be given for the temporary closure of the northbound lane of Tench Avenue, between Jamison Road and Cross Street, Jamisontown       from 7.00am Friday 2 November to 12.00pm Sunday 4 November, 2018.  

4.    The Traffic Management Plan for the “REAL” Festival 2018 from Friday 2 to Saturday 3 November, 2018 be endorsed, subject to the following conditions:

 

(a)       A Traffic Management Plan including a Risk Management Plan be       lodged by the event applicant with the Roads and Maritime Services for approval, prior to the event.  A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

(b)       The event applicant obtains separate approval from the NSW Police prior to the event.  A copy of the NSW Police approval must be submitted to Council prior to the event.

(c)        The event applicant delivers an information letterbox drop and personal communication to all business proprietors, property owners/tenants/residents in the affected streets two weeks prior to the event. 

(d)       The event applicant submits to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $20 million, prior to the event.  In addition, the event applicant shall indemnify Council in writing against all claims for damage and injury which may result from the proposed event.

(e)       A detailed Traffic Control Plan shall be prepared by a qualified and      certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event.  The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

(f)        The event applicant arranges to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan.  Where the Traffic Management and Traffic Control Plan indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

(g)       The event applicant must provide advice to Council prior to the event that the event addresses all requirements of the Work Health and Safety Act 2011 and Work Health and Safety Regulation 2017.

(h)       The event applicant advertises the proposed temporary road closures in local newspapers a minimum of two weeks prior to the event, and provide variable message signs in appropriate locations a minimum of one week prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection.  VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

(i)         The event organiser notifies ambulance and fire brigades (NSW Fire & Rescue and NSW Rural Fire Service) and the NSW State Emergency Service of the proposed event and submit a copy of the notification to Council prior to the event.

(j)         The event applicant notifies private bus companies of the proposed event and submit a copy of the notification to Council prior to the event.  Bus companies shall be requested to advertise the changed route for affected buses at least one week prior to, and during, the event.

(k)       Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report will be required to be submitted to the next available Local Traffic Committee meeting.

(l)         The event applicant shall ensure that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulation 2000.

(m)      The event applicant is to ensure that participants are advised to obey road rules and Police directions during the event.

5.      Any proposed speed limit reductions or aquatic licences are subject to the    separate approval of the Roads and Maritime Services.

                   6.      As a requirement of the RMS “Guide to Traffic and Transport Management                      for Special Events 2006” this approval endorsing the Traffic Management                       Plan is to be considered as Council’s authorisation to regulate traffic on                             Council’s roads.

                   7.      The applicant be advised of Council’s resolution.

 

 

13      Carpenter Street, Colyton - Provision of Pedestrian Refuge and "Bus Zone"          

RECOMMENDED

That:

1.    The information contained in the report on Carpenter Street, Colyton - Provision of Pedestrian Refuge and "Bus Zone" be received.

2.    Consultation be undertaken with affected residents and any substantial objections be referred to the Local Traffic Committee for consideration.

3.    Subject to no substantial objections being received, Design Plans AC271 dated July 2018 be endorsed for construction, with funding provided from the Major Traffic Facilities 2018 / 19 budget.

4.    A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

 

 

 

 

 

 

 

 

 

 

GENERAL BUSINESS

 

GB 1           Thornton Drive, Penrith - Request for 'No U Turn' Signage   

Steve Grady of Busways advised the Committee of unsafe traffic movements on Thornton Drive, Penrith when drivers exit from the intersection with Peachtree Road and Castlereagh Road. Steve Grady advised that due to limited phasing time for right turn vehicle movements at the traffic lights from Peachtree Road onto Castlereagh Road, drivers are instead proceeding straight through the intersection onto Thornton Drive and are conducting ‘U turn’ movements just after the existing central median island. Steve Grady requested that ‘No U Turn’ signage be installed on the end of the central median island on Thornton Drive, Penrith to prohibit this driver behaviour.

RECOMMENDED

          That:

1.   Council investigate the matter and consult directly with Roads and Maritime Services (RMS).

 

2.   Subject to no substantial objections, Council’s Signage and Linemarking Officer be requested to install a ‘No U Turn’ sign on the end of the central median island on Thornton Drive, Penrith.

 

3.   Steve Grady of Busways be advised of the outcome. 

 

 

GB 2           Henry Street, Penrith - Feedback Received Post the Installation    of the Pedestrian Crossing near Penrith Court House   

Sergeant Matthew Shirvington of Nepean PAC enquired about any feedback being received post the installation of the raised pedestrian crossing on Henry Street, Penrith near Penrith Court House.

Adam Wilkinson – Engineering Serves Manager (Chair) advised that Council has received (informally) positive feedback in regards to the installation of the raised pedestrian crossing on Henry Street and advised that it appeared to be operating well for pedestrians.

RECOMMENDED

          That the Committee note the information.

 

GB 3           High Street, Penrith - 'Keep Clear' Road Markings Fronting the     Driveway of NSW Ambulance Station (Former Site)        

Sergeant Matthew Shirvington of Nepean PAC enquired about the removal of the ‘Keep Clear’ road markings on High Street, Penrith fronting the driveway of the NSW Ambulance Stations (former site).

Adam Wilkinson – Engineering Services Manager (Chair) advised that High Street, Penrith is a State road under the control and management of the Roads and Maritime Services (RMS). Adam Wilkinson advised that RMS would be requested to review the appropriateness of the removal of the ‘Keep Clear’ road markings on High Street, Penrith. 

RECOMMENDED

          That:

1.   Council write to the Roads and Maritime Services (RMS) on behalf of Sergeant Matthew Shirvington of Nepean PAC requesting that they investigate the removal of the ‘Keep Clear’ road markings on High Street, Penrith fronting the driveway of the NSW Ambulance Station (former site).

 

2.   Council and Sergeant Matthew Shirvington be advised of the outcome.

 

GB 4           Mulgoa Road and Fairlight Road, Mulgoa - Request to Replace     Faded 'Nepean River Lookouts' Signage        

Councillor Marcus Cornish advised the Committee of a faded ‘Nepean River Lookout’ sign located on the corner of Mulgoa Road and Fairlight Road, Mulgoa and requested that it be replaced. Councillor Marcus Cornish also requested an audit be undertaken of all tourist signage along the full length of Mulgoa Road and Fairlight Road, Mulgoa. Further, Councillor Marcus Cornish raised concerns about drivers cutting the corner when turning right into Fairlight Road from Mulgoa Road.

Adam Wilkinson – Engineering Services Manager (Chair) advised that this type of tourist signage is under the management of Roads and Maritime Services (RMS). Adam Wilkinson advised that Council will request the RMS to conduct an audit of all tourist signage on Mulgoa Road and Fairlight Road and replace any faded signage.

RECOMMENDED

          That:

1.   Council write to the Roads and Maritime Services (RMS) on behalf of Councillor Marcus Cornish and request that they replace the faded ‘Nepean River Lookout’ signage on the corner of Mulgoa Road and Fairlight Road, Mulgoa and also conduct an audit of all tourist signage along the full length of Fairlight Road and Mulgoa Road.

 

2.   Council write to RMS requesting an investigation into the reported corner cutting when turning right from Mulgoa Road into Fairlight Road, Mulgoa.

 

3.   Councillor Marcus Cornish be advised of the outcome.

 

There being no further business the Chairperson declared the meeting closed and the time being 10:50am.

 

 

 

RECOMMENDED

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 6 August, 2018 be adopted.

 

 

 


Ordinary Meeting                                                                                               27 August 2018

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 13 August, 2018

 

 

 

PRESENT

His Worship the Mayor, Councillor John Thain, and Councillors Jim Aitken OAM, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Greg Davies, Aaron Duke, Ross Fowler OAM and Kath Presdee.

 

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Karen McKeown OAM for the period 6 August 2018 to 19 August 2018 inclusive.

Leave of Absence was granted to Councillor Tricia Hitchen for the period 8 August 2018 to 18 August 2018 inclusive and Leave of Absence was granted to Councillor Mark Davies for the period 13 August 2018 to 7 September 2018 inclusive.

 

APOLOGIES

Apologies were accepted for Councillor Bernard Bratusa.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 9 July 2018

The minutes of the Policy Review Committee Meeting of 9 July 2018 were confirmed.

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

 

DELIVERY PROGRAM REPORTS

 

Outcome 6 - We are healthy and share strong community spirit

 

4        Managing Homelessness in Public Space                                                                     

RECOMMENDED

That:

1.    The information contained in the report on Managing Homelessness in Public Space be received.

2.    Council endorse the placement of signage in Judges Car Park as outlined in the report.

 


 

Outcome 2 - We plan for our future growth

 

1        Housekeeping Amendment to Penrith Local Environmental Plan 2010                     

RECOMMENDED 

That:

1.    The information contained in the report on Housekeeping Amendment to Penrith Local Environmental Plan 2010 be received.

2.    Council endorses the Planning Proposal provided at Attachment 2.

3.    The General Manager be granted delegation to update and finalise the Planning Proposal referred to in resolution 2 prior to Council's submission of the Planning Proposal to the Minister for Planning and Parliamentary Counsel.

4.    Council officers forward the Planning Proposal to the Minister for Planning and Parliamentary Counsel with a request to make the local environmental plan amendment.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

Councillor John Thain

 

Councillor Kath Presdee

 

Councillor Kevin Crameri OAM

 

Councillor Greg Davies

 

Councillor Ross Fowler OAM

 

Councillor Jim Aitken OAM

 

Councillor Marcus Cornish

 

Councillor Aaron Duke

 

Councillor Todd Carney

 

Councillor Brian Cartwright

 

Councillor Robin Cook

 

 

2        Planning Proposal for 88-89 Nepean Gorge, Mulgoa                                                    

RECOMMENDED

That:

1.    The information contained in the report on Planning Proposal for 88-89 Nepean Gorge, Mulgoa be received.

2.    Council, in accordance with section 3.35 Planning proposal authority may vary proposals or not proceed of the Environmental Planning and Assessment Act 1979, request the Minister for Planning to determine that the Planning Proposal not proceed.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

Councillor John Thain

 

Councillor Kath Presdee

 

Councillor Kevin Crameri OAM

 

Councillor Greg Davies

 

Councillor Ross Fowler OAM

 

Councillor Jim Aitken OAM

 

Councillor Marcus Cornish

 

Councillor Aaron Duke

 

Councillor Todd Carney

 

Councillor Brian Cartwright

 

Councillor Robin Cook

 

 

3        Planning Proposal - Reclassification and rezoning of public land at the corner of Rodgers and Somerset Streets, Kingswood                                                                  

RECOMMENDED

That:

1.    The information contained in the report on Planning Proposal - Reclassification and rezoning of public land at the corner of Rodgers and Somerset Streets, Kingswood be received.

2.    Council endorse the attached Planning Proposal, that rezones, reclassifies and amends the minimum lot size for seven lots of public land on the corner of Rodgers Street and Somerset Street Kingswood and submits it to the, Department of Planning and Environment seeking a Gateway Determination.

3.    Consultation with the community and public agencies be undertaken in accordance with any Gateway Determination issued by the Department of Planning and Environment.

4.    An independently chaired public hearing be held in accordance with the requirements of the Environmental Planning and Assessment Act and Regulations.

5.    A planning consultant be engaged to independently chair the public hearing.

6.    Council resolve that:

a)   Lot 143 Rodgers Street (Lot 143 DP 14333) is to provide:

·    a pedestrian through link from Rodgers St to Orth St,

·    conveyance of overland flow flooding from Rodgers St to Orth St,

 

and these be incorporated in any future development applications.

 

b)   Any future development considers the relocation of the drainage pipeline that currently bisects the subject land

c)   any future development applications for the subject land include the embellishment of adjacent open spaces located at Lots 177 – 180 DP 14333 to achieve a standard of embellishment comparable to release areas and satisfies Council’s objectives of high quality, robust and low maintenance public domain.

7.    A report be presented to Council on the submissions received during the public exhibition and the results of the public hearing.

 

 

 

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

Councillor John Thain

Councillor Marcus Cornish

Councillor Kath Presdee

 

Councillor Kevin Crameri OAM

 

Councillor Greg Davies

 

Councillor Ross Fowler OAM

 

Councillor Jim Aitken OAM

 

Councillor Aaron Duke

 

Councillor Todd Carney

 

Councillor Brian Cartwright

 

Councillor Robin Cook

 

 

 

Outcome 7 - We have confidence in our Council

 

5        Public Interest Disclosures Internal Reporting System Policy                                    

RECOMMENDED 

That:

1.     The information contained in the report on Public Interest Disclosures Internal Reporting System Policy be received.

2.     Council adopt the updated Public Interest Disclosures Internal Reporting Systems Policy as outlined and attached to the report.

 

6        Local Government NSW Annual Conference 2018                                                       

RECOMMENDED

That:

1.    The information contained in the report on Local Government NSW Annual Conference 2018 be received.

2.    The Motions detailed in the report be submitted for inclusion in the 2018 Local Government NSW Annual Conference Business Paper.

 

 

There being no further business the Chairperson declared the meeting closed the time being 7:32pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 13 August, 2018 be adopted.

 

 

  



DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

 

Outcome 1 - We can work close to home

 

URGENT

 

10      Union Road Project - Negotiation Update                                                                       67

 

 

Outcome 2 - We plan for our future growth

 

1        Heritage Assistance Fund 2018 - 2019                                                                             1

 

2        Western Sydney City Deal - Implementation Plan                                                            5

 

 

Outcome 3 - We can get around the City

 

3        RFT17/18-31 Concrete and Asphalt Pavement Sawing, Coring and Grinding Services    15

 

Outcome 4 - We have safe, vibrant places

 

4        RFT 18/19-02 Construction of Andrews Rd Sporting Amenities                                     23

 

5        Penrith Mayoral Challenge 2018 - Cook Park, St Marys                                                 27

 

 

Outcome 6 - We are healthy and share strong community spirit

 

6        Greater Sydney Sports Facility Fund                                                                               37

 

 

Outcome 7 - We have confidence in our Council

 

7        Organisational Performance and Financial Review - June 2018                                    43

 

8        Proposed Road Closure Part Chesham Street St Marys                                                51

 

9        Summary of Investments & Banking for the Period 1 July 2018 to 31 July 2018           56

 

 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 1 - We can work close to home

 

Item                                                                                                                                                Page

 

URGENT

 

10      Union Road Project - Negotiation Update                                                                        67

 

 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 2 - We plan for our future growth

 

Item                                                                                                                                                Page

 

1        Heritage Assistance Fund 2018 - 2019                                                                             1

 

2        Western Sydney City Deal - Implementation Plan                                                            5

 

 

 

 



Ordinary Meeting                                                                                               27 August 2018

 

 

 

1

Heritage Assistance Fund 2018 - 2019   

 

Compiled by:               Kathryn  Sprang, Environmental Planner

Authorised by:            Peter Wood, Development Services Manager 

Requested By:            Councillor Marcus Cornish

 

Outcome

We plan for our future growth

Strategy

Protect the City's natural areas, heritage and character

Service Activity

Guide quality development outcomes through provision of expert advice and quality customer service

      

 

Executive Summary

Penrith City Council continues to recognise local cultural heritage values and promote the City’s cultural and environmental heritage through the Heritage Assistance Fund with $41,187 of funding available for the 2018/2019 financial year. This funding includes Council’s $30,000 contribution with the remainder being reserve carried over. A grant from the Office of Environment and Heritage in the order of $5000 is usually available in the final quarter of the financial year.

 

Seventeen applications have been received and ten applications for funding are recommended to be supported through an equitable distribution of funds on a dollar for dollar basis.  The package of works proposed represents a significant cumulative contribution to heritage conservation through collaboration between private property owners and Local Government. The applications were presented to the Heritage Advisory Committee meeting of 20 June 2018 and the committee has endorsed the allocation of funding proposed.

Background

At Council’s Ordinary Meeting on Monday 30 April 2018, Councillor Cornish requested a report with respect to a potential increase to the Heritage Assistance Fund and a briefing report was subsequently presented to Councillors on 2 July 2018. Councillors indicated some consensus that an increase to the funding may be exercised in future financial years subject to the number of eligible applications exceeding the current identified funding. This report also responds to Councillor Cornish’s request at Council’s Ordinary Meeting on 23 July 2018 for information on expenditure of Heritage Grant funding for the current year.

The Heritage Assistance Fund has been set up to financially assist owners, lessees and not-for-profit organisations of heritage items and conservation areas such as buildings, houses and archaeological sites. The fund also offers grants for conservation work to properties listed in Penrith Local Environmental Plan 2010 as heritage items or within heritage conservation areas.

 

Funding is on a $1 for $1 basis where Council contributes half of the cost of the restoration works up to a maximum of $5,000 based on the cost of the proposed works. Funding is issued upon completion of all approved works. The funding was advertised in the local newspaper and applications closed on 18 May 2018.

 

A successful application will demonstrate that the proposed works are essential to maintaining the significance of an item. That is, the work is appropriate from a heritage perspective and achieves the selection criteria as follows:

 

Criteria 1

Conservation work required to the item and urgent projects to avert a threat to a heritage item. Projects subject to conservation controls where the owner is able to show hardship arising from conservation work required to the item.

 

Criteria 2

Projects that have satisfied submission requirements: details of proposed works and schedule of the specific works to be undertaken, submission of quotes.

 

Criteria 3

Demonstrate the proposed works are appropriate from a heritage point of view and would encourage the conservation of other heritage items.

 

Criteria 4

 Projects that demonstrate value to the community. Projects that are highly visible to the public, e.g. the replacement of a verandah to a building in a main street location.

 

 

Proposed Heritage Assistance Funding

 

Based on an assessment of the applications received against the heritage criteria outlined above the following allocation of grant funding is proposed:

 

 

Heritage Item & Address

Proposed Works

Estimated cost of works

Grant Requested

Recommended Grant

1

Lemongrove Conservation Area

16 Hemmings Street

Penrith

Works to maintain structural integrity of the dwelling.

Repair and repaint windows.

$6,600

 

 

$2,400

$3,300

 

 

$1,200

$4,500

2

Warwick Street Conservation area

43 Warwick Street Penrith

External painting

$25,000

$5,000

$5,000

3

North St Marys Staff Cottages Conservation Area

 

1 Griffiths Street

North St Marys

External painting

$14,850

$5,000

$5,000

4

‘Kelvin Brae’ Federation House (Local - item 854)

142 High Street

Penrith

 

Replace floor boards and paint external verandah

Internal repairs

$2,981

$1,490.50

$1,490.50

 

5

Fairlight Homestead, outbuildings and gardens (State - item 140)

377-429 Fairlight Road, Mulgoa

Painting of interior of house and barn.

External painting and roof restoration.

Replace guttering on house and barn.

$70,000

$5,000

$5,000

6

Federation cottage (Local - item 847)

80 Woodriff Street Penrith

Replace internal rotting floorboards in hallway and kitchen

$8,960

$5,000

$4,480

7

Combewood (Local - item 163)

234 Coreen Avenue, Penrith

Restoration works to balconies

$5,560

$2,780

$2,780

8

Lemongrove Conservation Area

22 Hemmings Street, Penrith

Repairs to window frames

$3,586

$1,793

$1,793

9

Huntington Hall (Local - item 71)

48-52 Beach Street Emu Plains

Electrical re-wiring works

$10,000

$5,000

$5,000

10

Hornseywood Avenue Conservation Area

59 Castlereagh Street, Penrith

Construction of a front fence

$10,430

$5,000

$2,000

 

Total

$37,043.50

 

Potential Increases to Funding

While any contribution would assist in conserving the tangible heritage items within the Penrith Local Government Area, an increase is not warranted for this year’s program. The number of eligible candidates recommended to Council within this report as guided by the criteria within the Heritage Assistance Funding Guidelines is within the current available budget of $41,187.

It is also important to note that maintenance on a heritage item can be expensive and the expenditure by the owner/applicant can greatly exceed the maximum of $5000 dollars that can be matched on a dollar for dollar basis through the program. These are private properties and the conservation obligation are well documented on planning certificates and information available at the time of purchase.

Within this year’s round of Heritage Assistance Funding, seventeen applications were received with ten recommended to receive funding. The combined total of grants requested for proposed work (with a maximum of $5000 for each) for all seventeen applications totals $68,323. The seven applications that were not recommended for funding were unsuccessful for a number of reasons. Some of these could qualify in future rounds with additional education and guidance.

Conclusion

The applications were presented to the Heritage Advisory Committee meeting of 20 June 2018 and the committee has endorsed the allocation of funding as outlined. Additional funding was not required this year, but the budget will need to be considered in future years. Additional funding in the future could provide a greater incentive for owners of heritage building to carry out necessary and important maintenance work.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Heritage Assistance Fund 2018 - 2019 be received.

2.    Council endorse the funding allocation as outlined in the report.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                               27 August 2018

 

 

 

2

Western Sydney City Deal - Implementation Plan   

 

Compiled by:               Kylie Powell, Executive Manager - City Economy & Planning

Authorised by:            Craig Butler, Assistant General Manager  

 

Outcome

We plan for our future growth

Strategy

Facilitate quality development in the City that considers the current and future needs of our community

Service Activity

Plan for and facilitate development in the City

      

 

Executive Summary

Over a period of ten years, the growth Councils in this region have built the case and advocated for profound reform to the governance of the region. They have done this by way of their participation in the National Growth Areas Alliance. The Creation of a City Deal approach has been one of the NGAA’s principal requests. In the case of Western Sydney, this request has been heard and a City Deal was signed by the Prime Minister, the Premier of NSW and the Mayors of the eight Western City Councils’ on 4 March 2018. 

 

It was noted at the time of signing that the Deal was not legally binding upon signing and that the Councils would continue to work on the commitments required of them over the following months to confirm Councils ongoing commitment to the Deal.

 

Reports will be considered by the 8 City Deal Councils in the week commencing 27 August to:

1. Advise of the progress on scoping the 38 initiatives in the City Deal for inclusion in the Implementation Plan which will be released later this year, and to seek Council’s commitment to endorse the Interim Implementation plan and the local resources required to implement the Deal

2. Determine Council’s local project/s that will be submitted for up to $15M in funding under the Deal’s Liveability Program.

3. Advise Councils of the collaborative practices to be pursued and the Governance frameworks that are operating to deliver the Deal. 

 

The Western Sydney City Deal presents a fundamental opportunity to facilitate the transformation of Western Sydney. It will deliver unprecedented and lasting change for current and future communities including our community of Penrith. The specific priority initiatives in the City Deal that would initially directly benefit Penrith include:

C1a & C1b -

Deliver Rail for Western Sydney – deliver the first stage of a North South Rail Link from St Mary’s to Badgerys Creek Aerotropolis via Western Sydney Airport.

L1 -

Western Parkland City Liveability Program - $15M for Council to deliver projects to achieve improved community facilities, urban amenity and liveability.

P2 -

$2.5M to undertake the necessary planning studies to fast-track their housing   strategies and LEP review by 2020 (this was the subject of a report to June Council meeting).

J5 -

NDIS has been established in Penrith, creating up to 150 jobs.

 

J7b -

 

Release of the Penrith Multi-User Depot for sale, to be used to support jobs growth in the Penrith CBD.

L3 -

Restore and protect South Creek.

C2 -

Rapid bus service for the Western City.

J6 -

High value employment precincts including Western Sydney Airport Growth Area.

P3 -

New Growth Area for the Greater Penrith to Eastern Creek Corridor.

 

 

Other priority initiatives which also have the potential for significant local benefit include:
       C3 - Western City Digital Action Plan
       L5 - Western City Health Alliance
       J3 - Western City Investment Attraction Office
       P4 - Uniform Local Government Engineering Standards
       P6 - Planning Partnership

Background

Implementation plan

The City Deal contains 38 initiatives which have been the subject of further consideration and development so that they can be more fully understood and the commitments required can be articulated for the Councils. The City Deal sets out to deliver on a vision for the Western Parkland City that is projected to create 200,000 new jobs across a wide range of industries over the next 20 years. It is anticipated that the people of the Western City will have access to innovative public transport, aviation and digital infrastructure and the best in education and skills training opportunities in a unique landscape that enhances local character.

The City Deal commits to an Implementation Plan being released by the end of 2018. Further work on scoping and refining many of the initiatives will continue beyond 2018, and it is agreed that the Implementation Plan will be regularly updated. As a first step in producing the Implementation Plan, the 8 Councils are being asked to consider and endorse the current scoping of the initiatives, referred to as the Interim Implementation Plan (Attachment 3), and their resource and financial commitments to progress the Deal as outlined in this report.

 

The 38 initiatives in the City Deal have been separated into two priority groups through discussions between all levels of government.  The first group consists of 13 priority items and the second group, the remaining 25. The focus has been on the priority items, and so the Interim Implementation Plan (Attachment 3) contains more detail on those initiatives than on the remaining items.

 

The 13 priority initiatives are:

 

C1 – Rail
         Strategic Business Case for a NS rail link from Schofields to Macarthur, together with a  
         SW rail link to connect Leppington to WSA via the Aerotropolis, and then delivery of 

the first stage of the rail from St Marys to WSA and the Aerotropolis. The NSW and Australian Governments will contribute up to $50M each to the business case. Councils will have an opportunity to participate in the business case project team.

C2 – Rapid Bus
         Establishment of rapid bus services from Liverpool, Penrith & Campbelltown to WSA
         before it opens in 2026 and to the Aerotropolis

C3 – Digital Action Plan
         Preparation of a Western City Digital Action Plan to provide a framework to take
         advantage of new technology, smart systems & digital opportunities. A proposed  
         contribution of $20K by each Council over a two year period (18/19 & 19/20) will   

         engage consultant/s to undertake this work. Councils will seek equal contributions from   

         Deal partners.

J1 – Aerotropolis
         The 11,200ha Aerotropolis is expected to be a key economic and jobs centre for the
         Western City. Land use and infrastructure planning will guide precinct planning across
         the site.
J2 –Western City and Aerotropolis Authority
         Legislation is expected to be introduced in the Spring Session of NSW Parliament to
         establish an authority with an initial task of master planning and developing the early      
         precincts in the aerotropolis.
J3 – Investment Attraction Office
          The Office has been established by the Department of Industry in Liverpool, with a key  
          objective of attracting domestic and international investment to the Western City, with

an initial focus on the Aerotropolis as well as supporting existing industrial areas and
employment centres. Councils will have the opportunity to locate their economic    development officers at the Office on a part time basis.

L1 – Liveability Program
         The $150m Liveability Program provides $15M (jointly funded by the Australian and

NSW governments)   to each of the 8 Councils for capital projects that enhance liveability. To be eligible, Councils must contribute $3.75M to the project. This initiative is discussed in more detail later in the report.   

L3 - South Creek
A staged strategy will be developed to restore and protect the South Creek corridor to  
form a sustainable urban parkland.

L5 – Western Sydney Health Alliance
This initiative provides the opportunity for a regional Health Alliance across the 3 levels of government and with key stakeholders to improve health outcomes.  A proposed contribution of $20K by each Council over a two year period (18/19 & 19/20) will engage consultants to undertake this work. Councils will seek equal contributions from Deal partners.

P2 – Fast-track Local Housing Strategies
         $2.5M has been advanced to 6 of the City Deal Councils (including Penrith) to
         accelerate the review of  LEPs and associated housing strategies. (This was the  
         subject of a report to the ordinary meeting of 23 July 2018). The Australian and NSW

         governments are jointly funding the total funding commitment of $15M ($7.5M each).

P4 – Uniform Local Government Engineering Design Standards
         Engineering standards set out the road, stormwater and public area controls that
         apply to new development or redevelopment. This review will ensure best practice is
         applied in the layout and physical construction of these works, consider whole of life 
         costs and performance standards and should reduce costs to the community.

Commonwealth funds of $1.25M are available to complete this task with Council officers providing oversight.

P6 – Planning Partnership
This initiative will be driven by local government with a view to achieve more efficient and higher quality outcomes across Western Sydney. The deal originally identified involvement by the State Government and the 5 City Deal growth Councils and Blacktown Council to establish a Planning Partnership. The remaining City Deal Councils will now have an opportunity to join the Partnership or participate on a project basis if it is of value.

 

I2 – Implementation Plan
        As discussed previously in this report, the Implementation Plan will provide detail on the

scope, timing, financial commitments and responsibility for the City Deal initiatives. It       will continue to be updated as more of the initiatives are scoped.     

 

Further details on each of the priorities are provided in the Interim Implementation Plan which is Attachment 3 to this report. 

 

Liveability program

 

A Liveability fund has been established under the Deal. It is intended that projects will deliver community facilities, improve urban amenity and enhance liveability to enable and compliment new housing supply.

 

The Councils advocated for this fund drawing from the knowledge they had acquired through the National Growth Areas Alliance about a similar model for Victorian growth Councils. The fund allows Councils to undertake large scale projects that can best assist or meet local community’s needs.

 

This Council has previously indicated that Regatta Park is a high priority within their term. This is based upon the locality housing the potential to serve the whole of the City’s population in the form of a regional open space area. It is therefore proposed to be our candidate project for funding under the Liveability program. The Regatta Park project is outlined in the Our River Masterplan which includes extensive visioning, informed by community consultation. It includes preliminary designs for new multi-purpose spaces, water’s edge terraces, new paths, picnic facilities, playground and associated parking. The project will deliver high quality open space that attracts residents and visitors and maximises the connection to the Nepean River.

 

If upon receipt of the funding criteria, elements of Regatta Park is not considered to be eligible for funding under this program it is proposed that a combination of those eligible elements of Regatta Park, combined with Tench Reserve (Stage 2 – Broadway) and City Park form the basis of our grant application.

 

In order to secure the $15m available from the State and Federal Governments, Council is required to contribute $3.75m. Funding is available in the Major Projects Reserve and has been allocated for this purpose.

 

Applications for Round 1 of the Liveability Program funding are expected to close 28 September 2018, with announcements to be made before the end of 2018. Should the allocation for each Council not be fully exhausted, a second round is expected to open in early 2019.

 

Resources required from council to deliver the deal

 

City Deals create a new operating environment whereby the three levels of Government work collectively together to focus on the most important actions required to transform a region, in the case of our Deal. Already, the Australian and State Governments are providing substantial resources to implement the Deal. We have been matching this by re-allocating existing resources on top of current workloads, or by reallocating funds from other program areas. If the Deal is to succeed then Council will need to make provision for resourcing. It is undoubted that this investment is greatly exceeded in returns from the initiatives as outlined in this report.

 

 

The resources required from council include:

·    $3.75M – Council contribution to liveability program (this secures a further $15m from state and commonwealth governments to total $18.75m project cost)

·    $20K – to prepare a digital action plan for all 8 councils (contribution to be sought from each Council and made over a 2 year period)

·    $20K – to scope and establish the Western Sydney Health Alliance (contribution to be sought from each Council and made over a 2 year period)

·    Funds to establish a City Deals Manager role on a 3 year contract to co-ordinate Councils involvement in City Deal projects

 

In addition to the funding available to support our application for the Liveability fund, which is available through the Major Projects Reserve allocation to Regatta Park, a further report being considered at tonight’s meeting, The Organisational Performance Report (including the June Quarterly Review), proposes an allocation to reserve of $695,000.  This allocation, subject to Council’s endorsement tonight, once combined with the $305,000 allocated as part of the March Quarterly Review, provides a total of $1m to fully fund our 3 year commitment detailed above, including the City Deals Manager and a pipeline of projects, as they are understood at this point in time.

 

As the implementation of the City Deal progresses, there will be an ongoing need to consider resource allocation to various projects as they arise. Any resource allocation will be reported to Council to be further considered.

 

Governance

 

Following the public signing of the City Deal document last March, the Councils have continued to be represented by their respective Mayors, General Managers and Senior Officers (Lead Officers) in discussions with the Commonwealth and NSW State Governments.

 

The Councils have also met with each other on a regular basis to put their local perspective as well as working cooperatively on issues that impact the Western Parkland City region.

The State Government has established a Western Sydney City Deal Delivery Office, drawing together officers from all three levels of government to work collectively on further defining and developing the City Deal to a point where it can be implemented and outcomes delivered. 

 

As part of delivering the City Deal, an Implementation and Governance framework (Attachment 2) has been established with a summary of the key groups and their membership reproduced below.

Leadership Group – consists of:

·    Commonwealth Minister for Urban Infrastructure and Cities, Paul Fletcher (Co-Chair), NSW Minister for Western Sydney, Stuart Ayres (Co-Chair) and the Mayors of Blue Mountains, Campbelltown, Penrith and Wollondilly.

Implementation Board – consists of:

·    Commonwealth Secretary of the Department of Infrastructure, , Regional Development and Cities Dr Steven Kennedy (Co-Chair),

·    NSW Secretary of the Department of Premier and Cabinet, Tim Reardon (Co-Chair),

·    Chief Coordinator Western Sydney City Deal, Geoff Roberts and

·    the General Managers of Camden, Fairfield, Hawkesbury and Liverpool Councils.

Coordination Group – consists of:

·    Chief Coordinator Western Sydney City Deal, Geoff Roberts

·    Department of Infrastructure (ED Western Sydney Unit DIRDC - Nathan Smyth).

·    WSA Co (CEO - Graham Millett).

·    Sydney Metro (CEO - Tom Gellibrand).

·    RMS (CEO - Ken Kanofski).

·    Western City and Aerotropolis Authority (not yet established).

·    Western Sydney Industry Attraction (Secretary NSW DoI - Simon Draper).

·    Western Sydney Planning Partnership (Councils supported by Secretary DPE - Carolyn McNally and CEO GSC - Sarah Hill).

·    South Creek Investigations (COO INSW - Amanda Jones).

·    4 Council representatives (initially Fairfield, Liverpool, Penrith and Wollondilly)

 

By alternating Council representatives in each of the above groups, all Councils are represented with the relevant Mayors, General Managers and Lead Officers to swap accordingly after an initial period to share representation.

 

The overall role of the implementation and governance structure is to ensure that the commitments made under the Deal are being progressed. Engagement with Local Government at this level is also one of the underpinning achievements of the City Deal, with Local Government as part of the decision-making framework and not just a layer of government to be consulted.

 

One of the objectives of the City Deal process has been to improve the working relationships and cooperation between the three levels of government and to include Local Government in matters that affect their communities. We have already seen these benefits on projects both inside and outside the City Deal framework. This presents an unparalleled opportunity for work collaboratively across governments of all levels.

 

Governance between the Councils – Relationship Framework

 

A significant level of cooperation has developed amongst the Western City Councils during the City Deal process and it is timely to consider how the Councils might formally cooperate in the future on matters that impact the region, but exist outside the City Deal itself.

 

The eight Councils have been undertaking work to sharpen a Relationship Framework (Attachment 1) which seeks to ‘guide the way we work together and with other levels of government to deliver long-term outcomes for the Western Parkland Region’. 

 

By way of a series of workshops, the Mayor, General Manager, Assistant General Manager and the Executive Manager for City Economy & Planning have helped to guide the form of the Relationship Framework.

 

The Framework sets out the values for how the Councils work with each other on issues that affect other Councils or the whole region. It also recommends some further actions and investigations into various governance issues to assist decisions about future working relationships. One of the options that will be investigated is the establishment of a strategic alliance to formalise the relationship between the Councils.

 

To progress the investigations, this report recommends that Council adopt in principle Attachment 1, Draft Relationship Framework for Councils of the Western Parkland Region.

 

 

 

 

 

Next steps

 

The City Deal includes a commitment that the three levels of Government will agree and publish an implementation plan for the City Deal in 2018. Following the collective consideration of the City Deal commitments by the 8 Councils, the City Deal Delivery Office will finalise the Implementation Plan for public release prior to the end of the year. 

 

The Final Implementation Plan will contain formal mechanisms and timing for the review of progress under the Deal.

 

Further reports will be submitted to Council in the future as required to progress various aspects of the City Deal over its lifetime.

 

Conclusion

 

Over a period of ten years, the growth Councils in this region have built the case and advocated for profound reform to the governance of the region. They have done this by way of their participation in the National Growth Areas Alliance. The creation of a City Deal approach has been one of the NGAA’s principal requests. It is just outstanding that this outcome has been achieved.

 

Over its projected 20-year lifespan, the implementation of the Western Sydney City Deal will deliver changes of real significance to our current and future communities.

 

The Deal delivers a fundamental opportunity to reform the relationships between all levels of government and between the Councils in the Western City to deliver transformational outcomes for the communities of Western Sydney.

 

The implementation of the Deal has now reached a point at which formal decisions of each Council are required to progress to the implementation phase of the Deal.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Western Sydney City Deal - Implementation Plan be received

2.    Council adopt and commit to the Interim Implementation Plan (Attachment 3)

3.    Council allocate an initial $300,000 in the 2018-19 Operational Plan from the Financial Management Reserve to deliver on Council’s commitments to the implementation of the Western Sydney City Deal as outlined in this report

4.    Council prepare and submit an application to the Liveability Program in accordance with the priorities detailed in this report

5.    Council adopt in principle the Relationship Framework for Councils of the Western Parkland Region (Attachment 1)

6.    The Chief Coordinator Western Sydney City Deal be advised of Council’s resolution

7.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

ATTACHMENTS/APPENDICES

1.

Relationship Framework for Councils of the Western Parkland Region

20 Pages

Attachments Included

2.

Governance and Implementation Framework

1 Page

Attachments Included

3.

Western Sydney City Deal Interim Implementation Plan

19 Pages

Attachments Included

   


Outcome 3 - We can get around the City

 

Item                                                                                                                                                Page

 

3        RFT17/18-31 Concrete and Asphalt Pavement Sawing, Coring and Grinding Services   15

 

 

 



Ordinary Meeting                                                                                               27 August 2018

 

 

 

3

RFT17/18-31 Concrete and Asphalt Pavement Sawing, Coring and Grinding Services   

 

Compiled by:               Gowry Gowrythasan, Civil Operations Engineer

Hang He, Project Engineer

Authorised by:            John Gordon, Acting Executive Manager - City Assets  

 

Outcome

We can get around the City

Strategy

Provide a safe and efficient road and pathway network

Service Activity

Maintain the City's roads and pathways

      

 

Executive Summary

A tender for the provision of Concrete and Asphalt Pavement Sawing, Coring and Grinding Services within the Penrith Local Government Area for an initial period of three (3) years, with an option to extend for a further two (2) x one (1) year periods, was advertised on 28 June and 3 July 2018 and closed on 25 July 2018.

 

This report advises Council of the outcome of the tender process to establish a preferred list of contractors and recommends that the tenders from, Mastercut Concrete Aust Pty Ltd and The Australian Grinding Company be accepted for the Provision of Concrete and Asphalt Pavement Sawing and Grinding Services for a period of three (3) years, with an option to extend for a further two (2) x one (1) year periods, by mutual agreement and subject to satisfactory performance.

Background

The purpose of this Tender was to establish a preferred list of Contractors to perform part or all of the following services on an ‘as required’ basis throughout the term of the agreement. The preferred list of contractors had to be capable of providing the following services:

 

·    Concrete Sawing Services

·    Asphalt Sawing Services

·    Concrete & Asphalt Coring

·    Concrete Footpath Grinding Services

 

The current contract arrangement for this service expired in July 2018.


Tenders were advertised in the Western Weekender and the e-tendering website on 28 June 2018 and the Sydney Morning Herald on 3 July 2018 for the provision of Pavement Sawing, Coring and Grinding Services.

Tenderers were also required to complete a price schedule setting out the unit rates for Concrete Sawing, Asphalt Sawing, Concrete & Asphalt Coring and Concrete Footpath Grinding.

All prospective tenderers were invited to attend a pre-tender briefing on 9 July 2018.  The briefing included a review of the documents and provided an opportunity for prospective tenderers to seek any necessary clarification of the specified requirements.

 

As a result of poor attendance at the pre-tender meeting, Council’s staff contacted five (5) Penrith LGA based companies to alert them to this tender opportunity.

 

Tenderers were required to submit their tender by using the APET 360 online portal which clearly identified the required response against each of the evaluation criteria.

 

Tender Evaluation Panel

The Tender Evaluation Panel consisted of Gowry Gowrythasan (Civil Operations Engineer), John Gordon (City Presentation Manager), Noel Wright (Works Coordinator), and Hang He (Project Engineer).

 

Tender evaluation process was facilitated by Allyce Langton (Supply Officer).

 

Evaluation process

The process for the evaluation of tenders was as follows:

1.   Initial review of tenders to determine compliance with the evaluation criteria, including the ability of tenderers to provide the full range of services specified.

 

2.   Assessment of costs based on the unit rates tendered and the allocated staff to perform the services, and determination of a short-list based on the best rankings from 1 above.

 

Tender Evaluation Criteria

The selection criteria advertised and used in assessing the tenders were:

 

Scope of Requirements

·    Demonstrated Ability

·    Financial

·    Environmental Management

·    Quality Assurance System

·    Work Health & Safety

 

Summary of Tenders Received

A total of 4 submissions were received from the following respondents (listed in alphabetical order) in response to the advertised tender:

 

Tenderer's Name

Location of the Business

Names of Business Owners and/or Names of the Board of Directors

Mack Civil Pty Ltd

209 Chuter Ave,

Sans Souci, NSW 2219

Karim Mahmoud

Mastercut Concrete Aust Pty Ltd

Unit 10, 82-84 Riverside Rd, Chipping Norton, NSW 2211

Steven John McCann

The Australian Grinding Company Pty Ltd

8, 2-20 Shore St West,

Ormiston, QLD 4160

Alan George Van Veen
Jean-Pierre Goedemans

Westcut Concrete Industries

91 Gascoigne St,

Kingswood, NSW,2747

Larry Wheeler

 

 

 

 

Criteria Evaluation

Mack Civil Pty Ltd and Westcut Concrete Industries did not submit any price schedule as part of their tender submission, and were automatically considered non-conforming under this tender.

 

Following the evaluation of the responses provided by Mastercut Concrete Aust Pty Ltd and The Australian Grinding Company Pty Ltd, the Tender Evaluation Panel determined that both tenderers demonstrated compliance with each of the evaluation criteria for the services they tendered for.

 

Price Evaluation

Prices were requested for Concrete Sawing, Asphalt Sawing, Concrete & Asphalt Coring and Concrete Footpath Grinding.

 

To enable a full comparison of the unit rates submitted, a total annualised cost for each tenderer has been calculated, based on the annualised quantity of each service.

 

Concrete Sawing Service

The annual estimated usage depends on the depth and length of the saw cut. The depths of the saw cut are 25mm, 40mm, 50mm, 75mm, 100mm, 125mm, 150mm, 175mm and 200mm. A total quantity of 10,000 metres of saw cut, at various depths from 25mm to 200mm, was considered based on the prices submitted for the evaluation.

 

Mastercut Concrete Aust Pty Ltd was the only tenderer that submitted a price schedule for Concrete and Asphalt Sawing Services.

 

Tenderer’s Name

Annualised Quantity in Length at Various Depth

Average Rate

(25mm – 200mm)

Estimated Annual Expenditure

$/m

Mastercut Concrete Aust Pty Ltd

10,000 m

$3.83

$38,300

 

Asphalt Sawing Service

The total annualised quantity of 15,000 metres of saw cut, at various depths, was considered based on the prices submitted for the evaluation.

 

Tenderer’s Name

Annualised Quantity in Length at Various Depth

Average Rate

(25mm – 200mm)

Estimated Annual Expenditure

$/m

Mastercut Concrete Aust Pty Ltd

15,000 m

$3.39

$50,850

 

 

Due to the insufficient number of Tenderers responding for this service it was not possible to undertake unit price comparison for the Concrete & Asphalt Sawing Services. As such, the unit prices of these items were compared with the previous Concrete & Asphalt Sawing Contracts rates council has achieved. The new tender rates from Mastercut Concrete Aust Pty Ltd resulted in a 3.2% increase from the previous Contract rates. Based on this the panel formed the view that the prices submitted by Mastercut Concrete Aust Pty Ltd provided were competitive and consistent with council’s previous rates. Therefore, the panel recommends Mastercut Concrete Aust Pty Ltd for the Concrete & Asphalt Sawing services.

Concrete & Asphalt Coring Service

The following diameters provided in the table below were considered for the price evaluation, as these are the most frequently used for Council works. Mastercut Concrete Aust Pty Ltd was the only tenderer that submitted a price schedule for Concrete and Asphalt Coring Services.

 

Tenderer’s Name

Hole Diameter

75mm

100mm

150mm

225mm

$ Rate per 10mm Depth of hole

Mastercut Concrete Aust Pty Ltd

$1.50

$1.85

$2.65

$4.94

 

Due to the insufficient number of Tenderers to undertake unit price comparison for the Concrete & Asphalt Coring Services, the unit prices of these items were also compared with the previous Concrete & Asphalt Coring Contracts rates. The new tender rates submitted resulted in a significant increase in the order of 18% higher than the previous contract rates.

 

Council has recently purchased two Coring Machines and the panel formed the view that it would be unlikely that council will encounter work that will exceed our internal capacity. However, should this service be required to supplement Council’s internal capability a competitive quotation process will be undertaken for those specific projects.

 

On this basis, the Panel considered that the Mastercut Concrete Aust Pty Ltd response did not provide the best value to Council and therefore the Panel recommends that Council not accept any tender for the provision of Concrete and Asphalt Coring services.

 

Concrete Footpath Grinding Service

 

When considering Concrete Footpath Grinding Services, Council staff have had regard to the Council’s ability to service this function internally as it has with coring services. This option was subsequently ruled out due to the high cost of purchasing the Sawing and Grinding equipment and the expertise required to operate those machines. Accordingly, it was determined that it would not be economical to purchase and allocate additional resources to undertake these operations. In addition to this, Council did receive two tender responses for this service outlined in the table below.

 

Tenderer’s Name

Annualised Quantity

Tendered Rate

Estimated Annual Expenditure

>100m <=1000m

$/m

Mastercut Concrete Aust Pty Ltd

1000 m

$14.00

$14,000

The Australian Grinding Company Pty Ltd

1000 m

$22.50

$22,500

 

The submission from Mastercut Concrete Aust Pty Ltd represents the best value to Council. The Australian Grinding Company Pty Ltd would be a suitable as an alternate provider for instances where the primary tenderer is not available. 

 

Financial and Reference Checks

Third Party financial and performance assessment checks were conducted by Corporate Scorecard Pty Ltd for Mastercut Concrete Aust Pty Ltd and Australian Grinding Company Pty Ltd.

Mastercut Concrete Aust Pty Ltd has a very sound financial capacity and positive references regarding their work. They currently have contracts with City of Canterbury Bankstown, Liverpool City Council and City of Ryde Council.

Australian Grinding Company Pty Ltd have sound financial capacity and have previously had a contract with Penrith City Council. They currently have contracts with Brisbane City Council, Blacktown City Council and Sutherland Shire Council.

 

Conclusion

Based on both price and effectiveness, the Tender Evaluation Panel are of the opinion that   Mastercut Concrete Aust Pty Ltd has provided a competitive rate and demonstrated its capability in accordance with the tender requirements and is therefore recommended as the preferred contractor for the Concrete and Asphalt Pavement Sawing and Grinding Services.

 

Australian Grinding Company Pty Ltd be recommended as an alternative provider for the Concrete Grinding Service, should the primary contractor be unavailable to perform the work or deliver within the time required, or default in their responsibilities under the agreement.

 

It is recommended that Council not accept any of the tenders with respect to Concrete & Asphalt Coring.

Preferred List of Contractors

Service Contract

Preferred Tenderer Ranking

Concrete Sawing Services

1.   Mastercut Concrete Aust Pty Ltd

Asphalt Sawing Services

1.   Mastercut Concrete Aust Pty Ltd

Concrete Footpath Grinding Services

1.   Mastercut Concrete Aust Pty Ltd

2.   The Australian Grinding Company Pty Ltd

 

Financial Services Manager’s Comments

 

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Mastercut Concrete Aust Pty Ltd and Australian Grinding Company Pty Ltd. These checks were completed by Corporate Scorecard Pty Ltd and have been reviewed by Financial Services. Based on this review, no concerns were raised as to the ability of either tenderer to perform the services described. The services provided for in this tender is within the operating budget for roads and footpath works.

Tender Advisory Group (TAG) Comment

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of the Acting Executive Manager City Assets, John Gordon, Governance Coordinator, Adam Beggs and Financial Services Manager, Neil Farquharson were briefed by the Asset Management team about the background and the process followed. The TAG considered the recommendations in relation to the tender for the Concrete and Asphalt Pavement Sawing, Coring and Grinding Services It was noted that there were limited responses to the tenders, and that the Panel, appropriately undertook to encourage further tender submissions. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on RFT17/18-31 Concrete and Asphalt Pavement Sawing, Coring and Grinding Services be received.

2.    A new 3 year contract with the option to extend for a further two (2) x one (1) year periods (subject to satisfactory performance) be awarded to the following companies for the specified services in accordance with the terms and conditions of the Tender:

a.   Concrete & Asphalt Sawing services be awarded to Mastercut Concrete Aust Pty Ltd.

b.   Concrete Footpath Grinding services be awarded to Mastercut Concrete Aust Pty Ltd as the primary contractor and The Australian Grinding Company Pty Ltd as the alternate contractor.

3.    Council not accept any tender for the provision of Concrete & Asphalt Coring services.

4.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                                Page

 

4        RFT 18/19-02 Construction of Andrews Rd Sporting Amenities                                     23

 

5        Penrith Mayoral Challenge 2018 - Cook Park, St Marys                                                 27

 

 

 

 



Ordinary Meeting                                                                                               27 August 2018

 

 

 

4

RFT 18/19-02 Construction of Andrews Rd Sporting Amenities   

 

Compiled by:               Michael  Shahidi, Project Officer

Authorised by:            Michael Jackson, Design and Projects Manager  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Manage the delivery of Council's major capital projects

      

 

Executive Summary

Tender reference 18/19-02 Construction of Andrews Rd Sporting Amenities was advertised in the Western Weekender on 12 July 2018 and Sydney Morning Herald on 17 July 2018. The tender closed on 8 August 2018.

 

This report advises Council of the outcome of the tender process and recommends that the tender from Sassan Vodjdani Pty Ltd T/A Royal Contractors be accepted for the full scope of works outlined in RFT18/19-02 Construction of Andrews Rd Sporting Amenities, for a total amount of $177,054.55 (excluding GST).

Background

Penrith City Council has allocated funding for the construction of Andrews Rd Sporting Store rooms through section 7.11 Development Contributions. This project includes construction of a standalone storeroom next to Rugby club amenities building and a store room extension to Baseball club’s existing amenities building.

Construction of these two storerooms provides more accessible and secure storage facilities for the clubs.  The store rooms will be of brick construction on concrete slabs. The Baseball storeroom provides 39m2 internal space, approximately 27m2 of covered front veranda, concrete surround and roof trusses to match existing building. The Rugby storage provides 31m2 internal space with 64m2 of concrete apron/driveway at the front of the storeroom. All doors and roller shutters will be protected with additional metal security gates.

Tender Evaluation Process

The Tender Evaluation Committee consisted of Rosemarie Canales, Architectural Supervisor and Michael Shahidi, Project Officer and was chaired by Michael Jackson, Design and Projects Manager. Allyce Langton from Council’s Procurement team performed the role of tender administration and probity officer for this tender.

 

The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Business References

·    Demonstrated Ability

·    Works Method and Program

·    Financials

·    Employment Policies (Apprenticeships)

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

Initial Tender Review

A full listing of the tenders received is detailed below in price order (ex GST).

 

Company

Tendered Price

Company Location

Directors

Sassan Vodjdani Pty Ltd

T/A Royal Contractors

 $177,054.55

Castle Hill NSW

Sassan Vodjdani

Phil McNamara T/A Cranebrook Constructions

 $226,190.00

Cranebrook NSW

Phil Mcnamara

Westco Building Consultants Pty Ltd

 $230,520.00

Penrith NSW

John Cooper

Sudiro Constructions Pty Ltd

 $266,654.59

Macquarie Park NSW

Anthony Sudiro Sergio Sudiro

Beacon Building Services Pty Ltd.

 $267,855.40

Parramatta NSW

Jarrod Sanfilippo

Coverit

 $269,550.00

Penrith NSW

Shane Comans

Kellyville Building Pty Ltd

 $278,896.00

Kellyville Ridge NSW

B Bruton

M Bruton

Secure Building Solutions Pty Ltd

 $334,215.00

Glendenning NSW

S Francica

A Vella

Acron Building Services Pty Ltd

 $335,913.00

Seven Hills NSW

Joseph Bracks

Riverwall Constructions Pty Ltd

 $337,509.00

Roselands NSW

Sam Mamasioulas

Allpall Pty Ltd

 $365,455.00

Springwood NSW

David Crum

The Almar Group Pty Ltd T/A API Commercial

-

Emu Plains NSW

Mark Simpson

Ben Simpson

Athol Simpson

 

Only tenders within and close to available budget were considered for assessment and were included for evaluation using Apet360 software to provide a ranking for conformance with the evaluation criteria. Tenders within and close to available budget were submitted by Sassan Vodjdani Pty Ltd T/A Royal Contractors, Phil McNamara T/A Cranebrook Constructions and Westco Building Consultants Pty Ltd.

 

API Commercial failed to submit a price schedule in their tender response and had to be classified as a nonconforming tender and not included in the evaluation.

 

Other tenders were not considered for the evaluation as their tender price was significantly higher than available budget.

Evaluation of the Preferred Tender

Following an initial assessment, the tender from Royal Contractors was considered by the Tender Evaluation Committee to provide the highest value for money compared to the next on the ranking list in terms of effectiveness and price. 

 

Two of the three shortlisted tenders were from local contractors, however due to the significant price difference (22% saving) and the high effectiveness score of Royal Contractors the committee is unable to recommend the local contractors in this instance.

 

The recommended company, Royal Contractors was selected based on their:

 

1)      Compliance with the tender evaluation criteria,

2)      Demonstrated ability to meet Council’s requirements; and

3)      Competitive price for the services offered.

 

The Tender Evaluation Committee thoroughly reviewed the information provided pertaining to past experience of the proposed tenderer and conducted reference checks. 

Recommended Tenderer

Royal Contractors is a family owned medium size construction company specialising in the design and construction of commercial and industrial projects in New South Wales. Market segments include Education Facilities, Interior Fit-out, Retail and Clubs, and Development Sites.  Royal Contractors have delivered an extensive portfolio of refurbishment and construction projects in the education and public sectors as well as directly comparable projects for other Councils.

Financial Services Manager’s Comment

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Royal Contractors. These checks were completed by Corporate Scorecard Pty Ltd. Financial Services have reviewed the financial information provided by the tenderer and have not identified any reason why the contract should not be awarded. The report recommends acceptance of the tender by Royal Contractors, with sufficient funds being available from Section 7.11 reserves.

Tender Advisory Group (TAG) Comment

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of the Acting Executive Manager City Assets, John Gordon, Governance Coordinator, Adam Beggs and Financial Services Manager, Neil Farquharson were briefed by the Design & Projects team about the background and the process followed. The TAG considered the recommendations in relation to the tender for the Construction of Andrews Rd Sporting Amenities. It was noted that while there were several shortlisted proposals from local contractors, the recommended proposal provided a significant cost saving to Council and was able to demonstrate a strong adherence to the tender criteria through delivery of directly comparable projects. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Conclusion

The Tender Evaluation Committee is of the opinion that Sassan Vodjdani Pty Ltd T/A Royal Contractors provided the most advantageous tender and it is recommended that the Company be awarded the contract for a sum of $177,054.55 excluding GST.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on RFT 18/19-02 Construction of Andrews Rd Sporting Amenities be received

2.    Sassan Vodjdani Pty Ltd T/A Royal Contractors be awarded the Contract subject to the execution of a formal agreement for the Construction of Grey Gums Oval Amenities for an amount of $177,054.55 excluding GST.

 

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                               27 August 2018

 

 

 

5

Penrith Mayoral Challenge 2018 - Cook Park, St Marys   

 

Compiled by:               Sophia Purtell, Community Projects Officer (Graduate)

Lila Kennelly, Community Engagement Officer

Authorised by:            Rebekah Elliott, City Engagement Officer  

 

Outcome

We have safe, vibrant places

Strategy

Work with our communities to improve wellbeing and infrastructure in their neighbourhoods

Service Activity

Deliver projects that address local issues and improve the wellbeing of local communities

      

 

Executive Summary

This report provides Council with an update on the Penrith Mayoral Challenge 2018, including an overview of the participatory process undertaken with Year 6 students from St Marys Public School to redesign the playground at Cook Park, St Marys. Included in this report is the concept design for the renewal of this playground (Appendix 1).

 

This report recommends that Council receive the information on the Penrith Mayoral Challenge 2018 project in Cook Park St Marys, and the attached playground concept design.

Background

The Penrith Mayoral Challenge evolved from the success of the Callisto Playground Renewal Project in Cranebrook in 2014, when the then Mayor Councillor Fowler challenged young people to design a new playground for their area. This project delivered a high-quality playground for the Cranebrook community and produced several unexpected outcomes including increased understanding of local government and an increased interest in civic participation.


Following the success of the project in Cranebrook, Council endorsed the Penrith Mayoral Challenge as a three-year pilot project across three sites; Barr and Bass Reserve in Colyton, Chapman Gardens in Kingswood, and Lincoln Park in Cambridge Park. The Parkitects project was also delivered in 2017 alongside the Penrith Mayoral Challenge at a local playground on Brisbane Street in Oxley Park following advocacy from Deputy Mayor, Clr Tricia Hitchen in response to rapid development in Oxley Park.

 

The three-year pilot of the Penrith Mayoral Challenge proved to be a highly successful project with important development outcomes for participants and the delivery of important infrastructure to priority Neighbourhood Renewal areas. In 2017 Councillors endorsed a further two-year continuation of the Penrith Mayoral Challenge for the period of 2018-2020 including Cook Park in St Marys and Spence Park in Penrith.

Penrith Mayoral Challenge 2018 Co-Design Process

The Mayor officially opened the Penrith Mayoral Challenge at St Marys Public School in May 2018. Participants were challenged by the Mayor to develop a playground design for Cook Park that their whole community can enjoy.

 

Twenty-five Year 6 students at St Marys Public School eagerly rose to the challenge and embarked on a design process facilitated by Council officers. Students participated in a series of five placemaking workshops in which they shared their creative ideas for enhancing the playground. The workshops involved team building and leadership exercises and, discussion about local government, budgeting and community engagement. During this process students demonstrated an increased capacity for leadership and interest in civic engagement.

 

The student’s remarkable capacity for leadership and thinking of others was evident in their early ideas for the playground which included improving safety, installing a vehicle barrier to protect young children from the road, planting trees for shade and wildlife, installing bins and signs to reduce rubbish in the park and installing of a permanent first aid kit for any residents who might injure themselves at the playground.

 

Participating students and the Neighbourhood Renewal team hosted an afterschool community engagement event in June at the playground site in Cook Park. Students conducted surveys with community members to find out about the diversity of park users and their needs for the playground renewal. The St Marys community proved excited and engaged in the project with over 60 surveys completed by local residents. Students used the information collected from the community engagement to inform their playground design.

 

Students engaged actively in decision making and leadership exercises through the sessions, working through disagreements respectfully, demonstrating notable conflict resolution skills. Workshops were designed to develop a creative safe space for participants where ideas could be comfortably shared. Students collaborated in five small groups to create concept designs which were presented to the class. Council’s Landscape Architect then created two playground designs based on the students combined ideas.

 

In the final workshop Council Officers set up an ‘official ballot’ and participants voted on the design they felt best represented the feedback received from the community. Through this process students were exposed to the democratic voting process and learned more about local government and the role of elected representatives in decision-making.

 

  

Participants in Cook Park drafting designs            Participants partake in a community leadership
                                                                               activity

Presentation of the Designs

Students from St Marys Public School attended a special presentation at the Council Civic Centre where they presented their final park design to the Mayor and toured the Council Chambers on Thursday, 16 August 2018. This was a significant step in the process for participant learning. Students described results from the community engagement and expressed their thoughtful considerations for their final design whilst proudly unveiling the plans for the playground renewal.

 

During the presentation, participants explained the challenges they had to overcome during the design process and the frustrations they experienced creating a design with tight budget restrictions. They reflected on their favourite moments from the project and expressed to the audience their excitement for the ‘real life’ physical outcomes of the playground renewal. Students reflected on what a significant opportunity the project had been for them and how excited they were to show their final design to the Mayor.

Outcomes for Participants

Participants from St Marys Public School demonstrated leadership and thoughtfulness in their approach to the project. They carefully considered the allocated budget of $135,000 and worked collaboratively to draft designs that were inclusive and focused on community safety. Some participants advocated strongly for accessible footpaths and pedestrian access to be a core focus of the design, whilst others advocated for vehicle barriers to protect children from the road and public art installations to connect the community.

 

Council staff and teachers observed the following developmental outcomes and opportunities in participants:

 

·    Increased capacity for and knowledge about leadership

·    New knowledge about local government and civic engagement

·    Greater awareness of community and the needs of others

·    Development of interpersonal skills and decision-making skills

·    Increase in self-confidence and willingness to contribute creative ideas

 

Feedback from the program was overwhelmingly positive from participants. Highlights included meeting the Mayor, hosting a community event, going to the park, working as a team, practicing leadership skills and being imaginative in their designs.

 

Participants provided these reflections and comments about what they had learned throughout the process:

·    Now I know more about the three levels of government than any of my family and I have taught my parents about what Council does”,

·    “When we make a park, we have to think about all kinds of people”,

·    “I didn’t even know the playground was there before this. I’m going to go to my park all the time when it’s built!”,

·    “Our Park came alive at the community BBQ. We should have more”.

 

   

St Marys Public School student conducts a          Penrith Mayoral Challenge participants excited
survey with a local resident in Cook Park.           
for the Cook Park playground renewal.


Design Outcomes

Cook Park is located along Pages Road and John Street in St Marys. The park covers a large area and is used heavily by local residents, school students and local sporting clubs including cricket and AFL.

 

Participants from St Marys Public School demonstrated remarkable capacity for thinking of others which is evident in their final design (Appendix 1). Given the large size of Cook Park, participants advocated to include a number of accessible elements to support the inclusion of residents with restricted mobility. This led to the addition of a footpath around the playground, multiple seating options and a picnic shelter. Other key elements in the design include:

·    Flying fox on bark chip and rubber softfall

·    Triple swing set with an accessible nest swing and toddler swing included on rubber softfall

·    Junior multi-play on rubber softfall which includes climbing and sliding elements

·    Springer on rubber softfall

·    Deciduous trees planted along the north and west of the playground for summer and winter sun

·    Sandstone blocks for seating and informal play

Budget and Future Funding Opportunities

The Penrith Mayoral Challenge is delivered by a cross functional team of Council staff with funds allocated through the Parks Asset Renewal Program and additional funds allocated from the Neighbourhood Renewal Program. The 2018 Penrith Mayoral Challenge budget was $115,000. However, due to the size of the site, and restricted options for delivery within the allocated funding, Neighbourhood Renewal contributed an additional $20,000 to the project.

 

Penrith Mayoral Challenge 2018 – Cook Park - Cost

 

Year

Site

Allocated Budget
City Presentation

Allocated Budget Neighbourhood
Renewal

Additional funds allocated Neighbourhood Renewal

Engagement costs
Neighbourhood Renewal

2018-2019

Cook Park
St Marys

$75,000

$40,000

$20,000

$5,000

 

Playground Delivery TOTAL: $135,000

Engagement TOTAL: $5,000

The allocated project budget did not extend to fund a shade sail over the playground and an extension of an accessible footpath connection with pram ramp. Therefore, an application for $50,000 from the 2018 Community Building Partnership program has been submitted. The Community Building Partnership is a matched funding program. If successful, Council’s matched contribution will be from the total project budget.

 

Participants from St Marys Public School worked hard to maximise their budget and include as many community priorities in their designs as possible. Cook Park covers a large green space and given the size of the park and funding limitations, not all elements could be included in the final design. Some future elements for Cook Park playground that are considered high priority but are not yet funded include:

 

·    A timber post and galvanised steel rail barrier along the perimeter of the surrounding road ($8,500)

·    A public art project to celebrate and recognise students’ contribution to the playground design ($10,000)

·    Supply and install of a new bin, including concrete slab ($2,620)

 

Council staff will continue to seek out future funding opportunities to deliver the students vision for the playground.

 


   St Marys Public School students with Penrith Mayor, Clr John Thain

Conclusion

The Penrith Mayoral Challenge 2018 has generated significant outcomes for participants from St Marys Public School and the broader St Marys community. The project has seen a passionate group of young people contribute their ideas and make important decisions about the renewal of Cook Park playground. Council staff are proud of participants earnest contributions and efforts in creating the attached concept design. 

 

This report has provided an overview of the Penrith Mayoral Challenge 2018 to date, including a summary of the placemaking workshops, community engagement process, developmental outcomes, design priorities and the budget. The report recommends Council receives the information included in the report.

 

The notable program outcomes of the Penrith Mayoral Challenge 2018 and the significant community feedback have enhanced positive neighbourhood narratives of St Marys and will deliver important infrastructure to a priority Neighbourhood Renewal area. The Penrith Mayoral Challenge continues to develop Council’s reputation and capacity for undertaking participatory and collaborative projects with community.

 

 

RECOMMENDATION

That the information contained in the report on Penrith Mayoral Challenge 2018 - Cook Park, St Marys be received

 

 

 

ATTACHMENTS/APPENDICES

1.

Cook Park Playground Renewal Concept Design

1 Page

Appendix

  


Ordinary Meeting                                                                                                            27 August 2018

Appendix 1 - Cook Park Playground Renewal Concept Design

 


 

 

 

Outcome 5 - We care about our environment

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 6 - We are healthy and share strong community spirit

 

Item                                                                                                                                                Page

 

6        Greater Sydney Sports Facility Fund                                                                               37

 

 

 



Ordinary Meeting                                                                                               27 August 2018

 

 

 

6

Greater Sydney Sports Facility Fund   

 

Compiled by:               Andrew Robinson, Facilities Manager

Authorised by:            John Gordon, Acting Executive Manager - City Assets  

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Plan and advocate for sport and recreation facilities, services, programs and events for the City

      

 

Executive Summary

The NSW Government recently announced the creation of a 100 million dollar sport infrastructure program called the Greater Sydney Sports Facility Fund (GSSFF) designed to assist local Council’s and the sport sector to:

-     increase the number and type of sporting facilities available;

-     improve the standard of existing sporting facilities; and

-     increase participation in sport.

 

The program will operate over a 3 year period, with approximately $33 million dollars being allocated annually across the 33 Local Government Areas in the Greater Sydney region. The minimum grant available is $500,000, with the maximum being $5million dollars. A minimum 25% contribution is required from the applicant for projects exceeding a $1 million dollar project cost. For all other projects, a financial co-contribution will be considered favourably.

 

Expressions of Interest (EOI) are due by 31 August 2018. Shortlisted projects will be notified in October 2018. Detailed applications and business cases are then required to be submitted by December 2018.

 

Council Officers have considered potential project opportunities as EOI submissions. It is recommended that 14 projects are prepared and submitted as part of the expression of interest stage. These projects which are aligned with:

 

-        The emerging themes and recommendations of the Recreation, Open Space and Play Strategy

-        Council’s election advocacy program

-        Building and parks asset renewal programs

-        Existing s7.11 Developer Contribution plans

 

Should any grant applications be successful, it is expected that funding will need to be spent within three years of approval being granted. Successful first round applicants are likely to be advised in March/April 2019.

Background

Eligible GSSFF applicants are Councils, NSW state sporting organisations, incorporated community based not for profit sporting organisations, organisations providing sport and recreation programs that benefit the community such as PCYC’s, YMCA and YWCA, organisations that own and administer public parklands, and private enterprises.

 

The following types of projects are the focus of the Greater Sydney Sports Facility Fund:

 

-        New or upgraded facilities to provide for the increased participation of women and girls.

-        The development and construction of new sport facilities or the upgrade and/or expansion of existing sport facilities.

-        Multi-sport, multi-purpose facilities (sports hubs).

-        Amenity buildings such as storage, kiosks, club rooms, change rooms and grandstands.

-        High performance centres/centres of excellence.

-        Multi-use facilities primarily intended to be used for sport, and which can also be used for other events that contribute to the local community.

-        Facilities that promote inclusion in sport, and especially remove barriers to participation for people with disability.

-        Significant single-sport facilities, which provide benefits to other sports and/or the community.

 

The program guidelines indicate that the strongest proposals will:

 

-        Create sporting facilities capable of attracting and hosting regional, state and national championship and/or professional matches.

-        Remove barriers to promote inclusion in sport such as upgrading the provision of disability access, amenities for female participation and officiating amenities.

-        Develop environmentally sustainable sport and recreation facilities such as through installing drainage or rainwater tanks or upgrading lighting.

 

Current Situation

 

The 14 potential project opportunities for EOI submissions have been identified. These projects align with Council’s election advocacy program, building and park asset renewal programs, existing s7.11 plans, and the emerging themes and recommendations of the Recreation, Play and Open Space Strategy, in particular:

 

-        Optimise use of sportsgrounds.

 

-        Investigate upgrade projects on facility amenities for increased participant/spectator experiences and event hosting opportunities to address ageing infrastructure. Projects to include, but not limited to provision of male/female changing rooms, floodlighting, storage, canteens, accessibility improvements, seating, shade, car parking.

 

-        Investigate options for sports field provision gaps and facilities in the following sports.

 

-        Consolidate infrastructure for optimal use and management by developing sports precincts.

 

The identified projects and indicative project costs are as follows:

 

Ched Towns Reserve, Glenmore Park – replace existing and build new amenities building. Estimated total project cost $1.5m.

 

Boronia Reserve Sports Precinct, St Marys – floodlighting, field reconstruction, new and upgraded amenities, upgraded netball courts, improved car parking. Estimated total project cost $2.345m.

 

Jamison Park, South Penrith – installation of a single rectangular synthetic field or double size multi-purpose synthetic field. Estimated total project cost $1.7m.

 

Cook Park Sports Precinct, St Marys – installation of a single rectangular synthetic field, and amenity upgrades at both the soccer and cricket/AFL field. Estimated total project cost $3.5m.

 

Parker Street Reserve, Penrith – installation of a double sized synthetic field for rectangular sports codes, amenity building, storage and accessibility improvements, provision of new floodlights (athletics and football), car park improvements. Estimated total project cost $5.453m.

 

Mark Leece Oval, St Clair – replace existing and build new amenities building. Estimated total project cost $1.5m.

 

St Clair Sports Corridor (Peter Kearns Oval, Cook and Banks Reserve, Saunders Oval) – Floodlight installation, storage facilities, car park improvements, amenities and canteen upgrade, accessibility improvements, field irrigation. Estimated total project cost $3.5m.

 

Greygums Oval, Cranebrook – Redevelopment and upgrade of changing rooms/amenities. Floodlight upgrades to junior AFL field and athletics throwing area. Estimated total project cost $1.1m.

 

Leonay Oval – Amenities expansion to include canteen, multi-purpose room, and pavilion awning. Provision of lights to all fields. Estimated total project cost $700,000.

 

Werrington Sports Precinct – Installation of floodlights, new storage building, canteen upgrade, shade awning, field irrigation and improved car parking. Estimated total project cost $850,000.

 

Dukes Oval, Emu Plains – floodlight installation, storage facility, amenities upgrade, scoreboard. Estimated total project cost $875,000.

 

Mulgoa Rise Sportsground, Glenmore Park – amenity building extension to include additional change rooms. Estimated total project cost $650,000.

 

Surveyors Creek Softball, Glenmore Park – Floodlight installation. Estimated total project cost $900,000.

 

Other entities other than Council are able to apply to the grant program. Nepean District Tennis Association are already well advanced in preparing an EOI for upgrades to the clubhouse as the final stage of redevelopment of the Woodriff Gardens Tennis Facility. The EOI will include a contribution from Council which is currently identified in Council’s Building Asset Renewal Program for building renewal in 2020.

 

Financial Services Manager’s Comment

 

The GSSFF provides Council with an opportunity to leverage existing funding to improve facility standards, access, and participation in line with councils plans, programs and strategies. The funding requires a minimum 25% co-contribution for projects over $1m.

 

For a majority of the projects outlined in this report, funds have been identified through Council’s existing Building Asset Renewal Program and Parks Asset Renewal Program work schedules, in addition to s7.11 District and Local Open Space Developer Contributions. Any short-falls in the minimum co-contribution of 25% of the project can be provisioned through the Telecommunications Access Fund and/or the Grants Reserve.

 

A number of the proposed projects will require an increase in Council’s asset maintenance requirements which will be funded from General Revenue.

 

Conclusion

 

GSSF provides the opportunity to realise major funding for a project, or projects, annually for at least the next three years.

 

Should projects not be submitted to GSSF, there are other alternative grant fund programs including the recently announced Sport Australia’s Community Sport Infrastructure Grant Program (maximum grant $500,000), future rounds of clubGRANTS (maximum grant $300,000) or other programs that may emerge.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Greater Sydney Sports Facility Fund be received

2.    Expressions of Interest be prepared and submitted for projects at the following facilities:

Ched Towns Reserve, Glenmore Park

Boronia Reserve Sports Precinct, St Marys

Jamison Park, South Penrith

Cook Park Sports Precinct, St Marys

Parker Street Reserve, Penrith

Mark Leece Oval, St Clair

St Clair Sports Corridor, St Clair

Greygums Oval, Cranebrook

Leonay Oval, Leonay

Werrington Sports Precinct, Cambridge Park

Dukes Oval, Emu Plains

Mulgoa Rise Sportsground, Glenmore Park

Surveyors Creek Softball, Glenmore Park

 

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                                Page

 

7        Organisational Performance and Financial Review - June 2018                                    43

 

8        Proposed Road Closure Part Chesham Street St Marys                                                51

 

9        Summary of Investments & Banking for the Period 1 July 2018 to 31 July 2018           56

 

 

 

 

 



Ordinary Meeting                                                                                               27 August 2018

 

 

 

7

Organisational Performance and Financial Review - June 2018   

 

Compiled by:               Neil Farquharson, Financial Services Manager

Geraldine Brown, Strategic Finance Coordinator

Craig Shepherd, Corporate Reporting Coordinator

Authorised by:            Andrew Moore, Chief Financial Officer

Vicki O’Kelly, Executive Manager - Community and Chief Operating Officer  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Support financial sustainability through financial planning and budget management

      

 

Executive Summary

This report outlines Council’s progress towards implementing its four-year Delivery Program 2017-21 and annual Operational Plan 2017-18, and focuses on the period of 1 January to 30 June 2018. The report should be read in conjunction with the Organisational Performance Report – June 2018 (see attached), which records significant Variations, Reserve movements, proposed Revotes, Contracts, Consultancies and Legal Expenses, Cash and Investments position, Income and Expenses by Program and our progress in completing the organisation’s Operating and Capital projects for 2017-18.

 

At 30 June 2018, 85% of Council’s 283 projects, and 93% of Council’s 59 actions were ‘on target’ or ‘completed’. 

 

Council projected a Balanced Budget in the adoption of the original 2017-18 Operational Plan. The actual cumulative result for the year as at June 2018 after allowing for proposed Reserve allocations is the achievement of a small surplus which is proposed to be transferred to the Financial Management Reserve to provide for any variation to assumptions in the 2018-19 Operational Plan. This has resulted in an ultimately balanced budget position for 2017-18.

 

All actual figures are subject to end-of-year adjustment, external audit checking and confirmation. Once finalised the 2017-18 Financial Statements will be presented to the Council on 24 September 2018 and will include a detailed explanation of Council’s audited financial position.

 

This report recommends that the Organisational Performance Report – June 2018 is received and that the revised budget estimates identified in the report and detailed in the Organisational Performance Report – June 2018 be adopted.  

 

Organisational Performance Summary

The Organisational Performance Report provides information on Council’s progress, achievements and challenges for the six-month period between 1 January 2018 to 30 June 2018. At 30 June 2018:

·    all 127 service activities were on target

·    93% of 59 actions

·    82% of 136 capital projects

·    88% of 147 operating projects were ‘on target’ or ‘completed’

 

Table 1 provides a performance summary, which overall demonstrates that Council is successfully delivering its services and programs. 

 

 

Completed

On Target

Attention Required

Total

 

No.

%

No.

%

No.

%

Service Activities

0

0

127

100

0

0

127

 

 

 

 

 

 

 

 

Actions

15

25%

40

68%

4

7%

59

Capital Projects

77

57%

34

25%

25

18%

136

Operating Projects

66

45%

63

43%

18

12%

147

Total:

Actions & Projects

158

46%

137

40%

47

14%

342

Table 1

 

 

As shown in the table above, 4 actions, 25 capital projects and 18 operating projects have been identified as ‘requiring attention’. Detailed comments, including proposed remedial actions, are outlined in the Exception Report which forms part of the Organisational Performance Report – June 2018 .

Organisational Highlights

Council’s programs and services delivered a number of significant achievements during the past six months. These include:

 

·    Being instrumental in negotiating the Western City Deal, a landmark agreement signed in March between three levels of government to deliver smart and responsible growth for Western Sydney.

·    Winning several awards at the recent Greater Sydney Commission Planning Awards where ‘The Quarter’ was a winner in the Planning for Jobs and Skills category, the Cooling the City Strategy won the Great Sustainability Initiative Category, and the Village Café was commended in the Great Community Collaboration Category

·    Our annual report won gold in the Australasian Reporting Awards for the third year running

·    Hosting several successful community events including Australia Day celebrations

 

Proposed changes to the Organisational Performance Indicators

In June 2017 Council adopted 32 Organisational Performance indicators to track the way the organisation is functioning in key areas across the 7 Community Outcomes.  As this was a new initiative, the Delivery Program notes that the usefulness of these indicators and the availability of data would be reviewed and indicators changed if better alternatives were developed.  Collating the data for the June Organisational Performance Report has highlighted some possible improvements in three of the Organisational Performance Indicators included in the 2017-2021 Delivery Program.  Currently we report on days lost to Work Health and Safety injuries, employees that use their full entitlement of sick leave in a year and a customer satisfaction rating drawn from limited survey data.  Over the past 6 months better ways of reporting on these issues have been developed through improved data collection.  It is proposed that these indicators be replaced by:

·    Work Health and Safety Incidents – this indicator will track total incidents, including near misses, and is less likely to be impacted by individual incidents that may results in multiple lost days

·    Average sick leave taken – this indicator will better track taking of short term sick which is more likely to indicate a lack of employee engagement

·    Total calls by number of calls answered within 20 seconds – this indicator will track the speed of response and capture a much greater proportion of Council’s customers than the previous survey based measure

 

These changes have been incorporated into the Organisational Performance Report – June 2018..

Financial Position Summary

This report covers the final quarter of the 2017-18 financial year. Details of significant Variations, Reserve Movements and the status of Council’s Operating and Capital Projects compared to Budget are included in this document. 

 

Council projected a balanced budget in the adoption of the original 2017-18 Operational Plan. The actual cumulative result for the year as at June 2018 after allowing for proposed Reserve allocations, including the allocation of the small surplus to the Financial Management Reserve, is the achievement of a balanced budget position.

 

During the final quarter of 2017-18 the variations to Budget continued to be mainly positive including additional Rates income ($301,049) and Interest on Investments ($492,779) and savings on Employee costs after end of year adjustments to reflect the movement in ELE and other cost savings ($1.0m). These positive variations were partly offset by additional expenditure on Building Maintenance ($282,081) and Roads Maintenance ($224,470).

 

The favourable 2017-18 end of year result of $2.4m has presented the opportunity to set aside funds in Reserve for the following:

·    Repair of Blaxland Bridge Crossing additional funds required to meet 50/50 commitment identified in 2018-19 ($300,000);

·    Seed funding to establish an Asbestos (Project Management) Reserve ($500,000);

·    Funding for DA Software upgrades ($40,000);

·    Fully funding our 3-year commitment to City Deals ($695,000);

·    ICT Reserve ($500,000);

·    Western Sydney Cultural Arts Economy Review ($25,000). 

 

The balance of the 2017-18 end of year surplus ($297,126) is proposed to be transferred to Reserve. This allocation provides capacity to respond to some current and emerging priorities, including some of the priority resource requests. 

 

The financial strategies developed over recent years rely not just on the 2016-17 Special Rate Variation (SRV), but also on reform within the organisation’s processes, systems, procedures, culture and structure.  Reform in these areas has already commenced and will continue over the next 2-3 years.  The organisation aims to match the funds from the 2016-17 SRV with savings from better ways of doing things, harnessing technology improvements, implementing new systems and reviewing service delivery.  These savings will provide the capacity to continue to service our growing City ensuring the SRV funds are directed towards the City shaping and future-proofing priorities. As at June 2018 the total productivity initiatives savings for 2017-18 that were allocated to the Productivity Initiatives Reserve was $4,189,962, which exceeded our 2017-18 target of $4,114,946 by $75,016.

 

This final review for 2017-18 highlights the strengthening financial sustainability that underpinned Council’s Fit for the Future submission and has been foreshadowed in the Long Term Financial Plan in recent years. Continued commitment to the strategies endorsed by the Financial Capacity Review and the 2016-17 Special Rate Variation (SRV) will continue to reinforce Council’s financial sustainability and Regional City role.

 

Additionally, a total of $5.2m of Capital and Operating project revotes are proposed as a result of the June 2018 Quarter Review, as the works have not been completed in the financial year. Further details on proposed major variations and revotes are provided later in this report with more detail in the Organisational Performance Report – June 2018.

 

This report recommends that the revised budget estimates, including revotes, identified in this report and detailed in the attached Organisational Performance Report – June 2018 be adopted.

Financial Position for the June 2018 Quarter

The financial position of Council for the quarter is expressed by providing information in compliance with Quarterly Budget Review Statement (QBRS) requirements on:

·    Budget position (whether balanced/surplus/deficit)

·    Significant variations

·    Identified revotes

·    Funding summary

·    Reserve movements for the quarter

·    Capital and Operating budget projects list for the quarter

·    Key performance indicators

·    Income and expenses

·    Income and expenses by program

·    Capital budget

·    Cash and investments

·    Contracts and other expenses

·    Consultancy and legal expenses.

 

Budget Position

 

$

Original Budget Position

0

September Quarter Adopted Variations

194,467

December Quarter Adopted Variations

57,942

March Quarter Adopted Variations

(52,053)

June Quarter Adoption Variations

0

June Review Proposed Variations

96,770

Less: June Review Proposed Allocation to Reserve from Surplus

(297,126)

Revised Surplus/(Deficit) as at 30 June 2018

0

 

The review recommends a number of both favourable and unfavourable adjustments to the Adopted Budget for 2017-18. Council has essentially managed its finances to achieve a $297,126 favourable Budget surplus for 2017-18 (after proposed variations and Reserve Allocations). This report recommends Council allocate this end of year surplus balance into a Reserve to provide Council with the capacity to respond to emerging priorities in 2018-19 onwards. If these proposals are endorsed by Council a balanced budget result will be achieved in 2017-18.

Commentary is provided below on some of the more significant issues in the June Quarterly Review (F= Favourable, U= Unfavourable, A= Allocation). Further details of all proposed variations impacting the budget position, variations with no impact on available funds, revotes, and reserve movements are detailed in the Organisational Performance Report – June 2018.

 

 

Revenue:

Interest on Investments - $492,779 F (30%)

Original budgets were prepared based on the forecast that interest rates would remain at a steady rate, with an expected return of 2.4%. The recent increase in the Bank Bill Swap Rate and increased competition between the major banks has allowed Council to obtain higher than expected rates, with an average return of 2.6% which has resulted in a $492,779 favourable effect on Interest Income.

Rates Income - $301,049 F (0.2%)

Increased land registration activity around the new year period for some large land and strata developments increased the forecasted rates income by $301,049 in the latter parts of the financial year. This income was predicted to be received in future years of Council’s Long Term Financial Plan and as such does not substantially increase Council’s financial capacity in future years.

 

 

Expenditure:

Building Maintenance - $282,081 U (11.7%)

Unscheduled maintenance works carried out at the Civic Centre/Library, Ripples Leisure Centre, Queen Street Centre/Library, Joan Sutherland Performing Arts Centre, and Council's network of Neighbourhood and Childcare Centres led to this in favour of $282,081 variation which consisted of building refurbishment, electrical, and plumbing maintenance/repair works.

Roads Maintenance - $224,470 U (4.7%)

The increasing occurrence of asbestos findings throughout the LGA have had an impact on the maintenance budget where funds were required for the safe and responsible disposal of the contaminated waste material. Additional funds have also been utilised to manage pavement failure on haulage routes and to maintain our roads in a serviceable condition due to the impact of the growth in residential development.

  

 

 

Net Employee Costs $1,043,508 F

The delivery of Council’s 44 Services places a high reliance on Council’s workforce and accordingly Employee costs are a major component of the annual Budget.  Net Employee Costs were $1,043,508 less than Budget for 2017-18.

During the first three quarters of the year salary savings of $483,000 were identified and retained in the Employee cost budget to offset any additional costs and assist in year-end balancing of this area. In the final quarter, salary savings e.g. from delays in filling vacancies, were combined with the provision for retirement/resignations, and the movement in ELE entitlements calculated as part of the end of year process resulting in a $1,043,508 net favourable impact on employee costs.

Other factors include:

·    Council’s ELE Reserve is used to provide for unusual changes in resignation/retirement payments each year. The number of staff who might leave is difficult to predict and the budget each year includes funding for average levels of retirements. A detailed review of retirement and resignation projections is carried out as part of developing the Budget each year to ensure that the Reserve contains adequate funding. Council’s current policy is to maintain an amount of at least 20%, averaged over three years, of leave entitlements (excluding annual leave) in the ELE Reserve.  At the end of 2017-18 the Reserve will hold $5.7m or the equivalent of 21.3% of entitlements.

·    Superannuation costs for 2017-18 were $220,986 unfavourably over Budget. This increase (2.8%) in superannuation mainly reflects movement in contributions for those staff in the Defined Benefits Scheme (DBS) which have varied from the estimates included in the original budget. Council currently has 71 employees that are members of the DBS which requires members to contribute a percentage of their salary to superannuation. This percentage is reviewed and varied by the employees on an annual basis each April. Council’s contribution is calculated based on the percentages nominated by employees.

·    Workers Compensation premium final costs for 2017-18 were $190,000 (25%) favourably under the revised Budget with savings returned to the Workers Compensation Reserve which was established in 2010-11. This Reserve is used to manage Council’s involvement in the “Burning Cost” model. Under this model only actual claims costs form part of the premium calculation and they are balanced over a 4-year period through the Reserve. Participation in WorkCover’s Burning Cost Scheme provides additional incentive and reward for improvements in safety and injury management as it delivers significant monetary savings if current claims history is maintained or improved. The Workers Compensation Reserve has a closing balance of $3.6m as at 30 June 2018.

 

Transfer to Reserve - $2,357,126 A

The surplus position for 2017-18 has presented Council with an opportunity to set aside funds in Reserve for the following priorities:

·    Repair of Blaxland Crossing Bridge Bearings ($300,000) – Council’s commitment is 50% of costs per the Memorandum of Understanding with Wollondilly Shire Council, and our contribution was estimated at $400,000. The latest advice received following the works being completed in August 2018, is that the total cost of works will be $1.4M (50/50 share). Therefore, an additional budget of $300,000 for a total contribution of $700,000 is required to meet this commitment.

·    Establishment of an Asbestos (Project Management) Reserve ($500,000) - This represents seed funding for this ongoing issue.  CLT have discussed the issue and a new process has been established to ensure that all projects provide for asbestos remediation in total project costs.  Any surplus or deficit will then be processed through this new Reserve.  Previous reviews have not had the capacity to allocate to this Reserve, however given the current budget position and level of asbestos remediation in recent projects, it is considered prudent financial management to allocate these seed funds to create immediate capacity while the new process is being implemented and assessed.  Access to funds will require a project report to the Corporate Leadership Team for approval, followed by consideration by Council through the quarterly review process. 

·    Development Assessment (DA) Software Review ($40,000) - The DA Service business improvements have been based on a number of ICT service enhancements. Council’s current assessment software will no longer be supported by Technology One into the future.  Maintenance/customisation of the current version is therefore required while investigations into an implementation of alternate software/systems is pursued. Other ICT priorities for the service relate to Section 7.11 (formerly s94) and VPA tracking and registration in conjunction with City Planning and Engineering Services, online DA lodgement and registration, consolidating the 3D model, and implementation of recommendations from the ‘end to end review of the DA process’ which will be facilitated by the Innovation Performance Team by the end of the calendar year.

·    City Deals ($695,000) – The signing of the Western Sydney City Deal has bought many benefits for Penrith and Western Sydney more broadly. There are a number of actions that provide direct benefit to Penrith and for many of these actions work has already underway. As anticipated, it is now necessary to provide resources to support the implementation and co-ordination of the actions and to ensure that we maximise the benefits associated with the City Deal. In the March 2018 Quarterly Review $305,000 was allocated to this project, and it is now proposed to allocate a further $695,000 to fully fund the anticipated $1million commitment over 3 years.

·    Western City Cultural Arts Economy Review ($25,000) –Council has maintained a proactive role in advocating for greater equity in the funding of arts and culture in Western Sydney by other levels of government, particularly compared to the investment in the major cultural institutions in eastern Sydney. There is an opportunity to participate with a number of Western Sydney Councils, including some of our City Deals partners, and the Sydney Business Chamber– Parramatta, in updating and refreshing the Deloitte study, “Building Western Sydney’s Cultural Arts Economy”, completed in late 2014 to assist in advocating for funding for arts and culture in the lead-up to the State election. This allocation will provide capacity to participate should the project proceed.

·    ICT Reserve ($500,000) - Council has undertaken a number of Information Technology projects and upgrades under the ICT Strategy. Current service reviews and continuous improvement have recognised the need for increased investment in ICT. A transfer of $500,000 to Reserve is proposed in the June Quarterly Review to enable technology improvements to continue in line with Council's ICT Strategy/Investment Plan.

·    Other ($297,126) - The development of the annual budget each year requires a number of assumptions to be made in relation to both expenditure and income that are dependent on factors that are outside Council’s control. To safeguard against movements in these assumptions and forecasts it is proposed that the balance of the available 2017-18 end of year surplus be transferred to Reserve. In addition, this allocation will provide capacity to respond to some current and emerging priorities, including some of the priority resource requests.

 

 

 

 

Other variations with no impact on Available Funds and Proposed Revotes

A number of other variations, proposed as part of this review, do not have an impact on the available funds. Details of these adjustments are provided in the Organisational Performance Report – June 2018.

 

In addition to these adjustments a total of $5.2m of planned Capital and Operating projects are proposed for revote this June 2018 quarter. The total value of revotes for the year to date is $26.4m, (including $12.3m in September and $5.9m in December and $3.1m in March), compared to $14.9m for 2016-17. As previously reported the $12.3m revote in September included $9.8m for WSIP Local Roads package which has experienced delays related to the scope of design and utility relocations associated with such a large project. A full list of Revotes is included in the attachment Organisational Performance Report – June 2018.

 

Conclusion

This report, and the more detailed Organisational Performance Report – June 2018, demonstrates that Council has made significant progress over the past six months. The

June 2018 Review indicates that all services have met Council’s challenging annual program.  The Organisational Performance Report – June 2018 indicates that the performance of Council’s Capital and Operating projects are on track to meet Council’s challenging annual program.

 

The predicted end of year result is an excellent outcome and Council’s financial position remains sound with a surplus achieved in 2017-18 that has allowed Council the ability to transfer funds into Reserves for current and emerging priorities, resulting in a balanced position for June 2018. This Review and the proposed allocations continue to demonstrate Council’s commitment to strong financial management.

 

The Organisational Performance Report – June 2018 will be placed on Council’s website and will be available in hard copy on request.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Organisational Performance and Financial Review - June 2018 be received.

2.    The Organisational Performance and Financial Review - June 2018 as at 30 June 2018, including the revised estimates outlined in this report, and detailed in the Organisational Performance Report, be adopted.

3.    Council revote the works as detailed in the Recommended Revoted Works Lists, detailed in the Organisational Performance Report June 2018 for inclusion in the 2018-19 Operational Plan.

 

 

ATTACHMENTS/APPENDICES

1.

Organisational Performance Report - June 2018

142 Pages

Attachments Included

  


Ordinary Meeting                                                                                               27 August 2018

 

 

 

8

Proposed Road Closure Part Chesham Street St Marys   

 

Compiled by:               Erin Higgins, Property Projects Officer

Authorised by:            Nathan Ritchie, Property Development Manager  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Manage Council's property portfolio to reduce reliance on rate income

      

 

Executive Summary

The purpose of this report is to seek Council’s approval to proceed with a permanent part road closure of Chesham Street, St Marys. The subject land is unformed road reserve and is surplus to Council’s road requirements. Upon closure, it is proposed the land be classified operational under the provisions of the Local Government Act (The area subject to the proposed closure is identified in Appendix 1).

The reclassification of 11-13 Chesham Street, St Marys from community to operational land is currently on public exhibition.  As shown on the location map, the proposed road closure adjoins 11-13 Chesham Street. Closing this portion of the road will enable a more flexible development parcel.

 

Background

The land subject to the proposed road closure comprises Part Lot 21 DP 36191. Lot 21 is designated as a Council Road and adjoins the existing Chesham Street to the North. Under a 1946 Housing Commission Plan, it originally identifies Lot 21 as ‘Public Garden and Recreation Space’, although no improvements occurred on the site. Lot 21 was then later dedicated as public highway by notification in the Government Gazette (26 January 1962 Folio 183) pursuant to Section 81 of the Public Works Act 1912 and was designated as a Council Road.

 

Since 1962, Part lot 21 has not being used as a road, has not been designated for any future road widening and is surplus to local road planning requirements for this local area. A road closure and boundary rationalisation of Chesham Street is sought.

 

As of 1 July 2018, Council’s now have the authority to close Council public roads (previously NSW Department of Industry - Lands & Water was the authority). This change represented a more streamline process, where Council may initiate the its own road closure process. Part 4 Division 3 of the Roads Act 1993 sets out the requirements for a road closure, of which these requirements have been followed.

 

Council’s Property Development Department are also concurrently pursuing the de-constraining and development readiness of Part Lot 21 and 11-13 Chesham Street (Lots 1-3 DP 542707 adjoining to the north). The road closure will facilitate the consolidation of Part Lot 21 into a larger development parcel that will allow additional flexibility to achieve high quality urban design outcomes for the Council and the Community.

 

Although the road closure is being undertaken in tandem with the planning proposal for 11-13 Chesham Street, a road closure is a statutory process that is independent to an LEP amendment. To ensure probity and transparency around the above, the planning proposal for 11-13 Chesham Street was independently assessed by Council’s City Planning Department and was subject to the same requirements as any landowner or developer seeking to change the planning controls relating to a site.

 

Consultation

 

The submission period was open from 5 July 2018 - 3 August 2018, satisfying the 28-day notification requirement. The proposed road closure was advertised in the Western Weekender on 5 July 2018, and key stakeholders including utility providers, government departments and neighbouring land owners / residents were also notified in writing.

Council received 16 formal submissions responding to the proposed road closure, being:

·    10 responses from local utility providers and various State Government Departments providing no objections to the proposal, and

·    One written submission from an adjoining land owner. The submission included a further five submissions attached on proforma documents. A total of 6 objections were received with the issues raised summarised in the table below.

Issue: Road Width

Concerns were raised that the road is currently too narrow and should potentially be widened. Property Development has consulted with Council’s traffic engineers in this regard.

Response: Chesham Street is 7.3 metre wide kerb to kerb and has a turning head of 14.5 metre diameter. These dimensions are considered narrow in the context of standards for new developments but is consistent with Council’s previous development control standards of 7 metres for local roads.

The current width permits car parking within 2.15 metres of each kerb, while maintaining a 3 metre roadway for service and waste vehicles. Chesham Street is a cul-de-sac but is the same width as several other local through roads in the area, including Blair Avenue, Champness Crescent and Thompson Avenue.

Chesham Street and the turning head have been in operation for many years with no record of previous concerns.

Concerns were also raised that 11-13 Chesham Street and the portion of closed road may be developed in the future, causing further strain on the narrow road. As outlined above, an LEP amendment is a separate statutory process, requiring independent assessment and consultation. The potential parking and traffic impacts of the development of the site have been addressed in the planning proposal to reclassify 11-13 Chesham Street. Further, any future development application will be subject to site specific design treatments and traffic controls to ensure appropriate vehicle access and level of amenity in Chesham Street.

Issue: Commuter Parking

Concerns were raised that the street is currently utilised for all day commuter parking, which causes congestion.

Response: The road closure process will not result in any changes to the current parking provisions on the street. Council’s traffic engineering department has advised no stopping restrictions could be considered in the turning head of the cul-de-sac, should congestion become an issue here in the future.

Notification Process Response

Concerns were raised by one resident that the notification process did not clearly explain the implications of the proposed closure.

Response: Council notified the proposed road closure in accordance with the legislative requirements, using templates provided by NSW Department of Industry – Crown Lands & Water. Direct contact information was provided on all notification documents to provide additional information if required.

 

Conclusion

This report recommends that Council resolve to permanently close part lot 21 road reserve located on Chesham Street, St Marys for the following reasons:

·    The above issues including local concerns have been considered and are noted.

·    The land is not currently used as road, and the proposed closure will not alter the physical state of the pavement, nor result in any change to current parking arrangements.

·    Chesham Street and the width of the existing constructed road is considered adequate to service the community and residents of the cul-de-sac, and

·    Chesham Street (and the turning head) have been in operation for many years with no record of any previous concerns.

In order to rationalise part Lot 21, a subdivision approval defining the new lot boundaries (as per attached plan) must be sought. Acting as the land owner, Council’s Property Development Department will be the proponent for the subdivision. A Council resolution is sought to provide the Common Seal of the City of Penrith on all necessary documentation in this regard.

Any future development proposal will be subject to site specific design treatments and traffic controls to ensure appropriate vehicle access and level of amenity is achieved in Chesham Street.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Proposed Road Closure Part Chesham Street St Marys be received

2.    Part Chesham Street, as identified on Appendix 1 be permanently closed in accordance with The Roads Act 1993

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation

4.    The parcel of closed road, once registered and vested in Council, be classified as Operational Land.

 

 

 

ATTACHMENTS/APPENDICES

1.

Part Chesham Street Road Closure Diagram

1 Page

Appendix

  


Ordinary Meeting                                                                                                            27 August 2018

Appendix 1 - Part Chesham Street Road Closure Diagram

 

PDF Creator


Ordinary Meeting                                                                                               27 August 2018

 

 

 

9

Summary of Investments & Banking for the Period 1 July 2018 to 31 July 2018   

 

Compiled by:               Cheryl Freeburn, Operational Project Accountant

Authorised by:            Neil Farquharson, Financial Services Manager  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Provide accurate information to Council and the community on Council's financial activities

      

 

Executive Summary

This report on the Summary of Investments & Banking for July 2018 is submitted for the purpose of financial accountability and to satisfy the investment reporting requirements of the Local Government (General) Regulation 2005 (clause 212), the Local Government Act 1993 (Section 625) and the Council’s Investment Policy.

 

The report certifies that the Council investments comply with the forms of investment made by order of the Minister under section 625(2) of the Local Government Act 1993. The current Ministerial Order was issued under Council Circular 11-01 on 17 February 2011.

 

The report provides a summary of investments for the period 1 July 2018 to 31 July 2018 and a reconciliation of invested funds as at 31 July 2018.

 

The investment returns versus the benchmark as a percentage for July 2018 are:

 

·    Council portfolio current yield (including FRNs)       2.46%

·    90 day Bank Bill Swap rate (Benchmark)                 2.02%

 

 

The report recommends that the information contained in the report be received.

Background

Attached to this report is a Summary of Investments including Economic Commentary for July 2018, Historical Investment Performance analysis tables and charts, a reconciliation of Invested Funds for July 2018 and various Investment Summary and Investment Portfolio analysis tables and charts.

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

 

2.   Council’s Cash Book and Bank Statements have been reconciled as at 31 July 2018.

 

                                             

Andrew Moore

Responsible Accounting Officer

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Summary of Investments & Banking for the Period 1 July 2018 to 31 July 2018 be received

2.    The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period 1 July 2018 to 31 July 2018 be noted and accepted.

3.    The graphical investment analysis as at 31 July 2018 be noted.

 

 

ATTACHMENTS/APPENDICES

1.

Investments & Banking July 2018

6 Pages

Appendix

  


Ordinary Meeting                                                                                                            27 August 2018

Appendix 1 - Investments & Banking July 2018

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Urgent Reports

 

DELIVERY PROGRAM REPORTS

 

CONTENTS

 

Item                                                                                                                                                Page

 

10      Union Road Project - Negotiation Update                                                                        67

 

 

 



Ordinary Meeting - Urgent Report                                                                   27 August 2018

 

 

 

10

Union Road Project - Negotiation Update   

 

Compiled by:               David Ellks, Property Projects Co-ordinator

Authorised by:            Stephen Britten, Chief Governance Officer

Andrew Moore, Chief Financial Officer   

 

Outcome

We can work close to home

Strategy

Attract investment to grow the economy and increase the range of businesses operating in the region

Service Activity

Manage Council's property portfolio to stimulate investment

 

Previous Items:           Union Road Request For Proposal (RFP) - Ordinary Meeting - 28 Aug 2017    

 

Executive Summary

This report provides an update on the Negotiation with Frasers Property Australia (Frasers) and advises Council that a report in tonight’s Committee of the Whole seeks to execute the Project Delivery Agreement (PDA) that has been negotiated with Frasers trading as Frasers Property Penrith Pty Ltd, for a city shaping mixed use development at 101 to 104 Station St and 13 to 61 Union Road, Penrith (the Site) as shown by the location map forming
Attachment 1.

An extensive Expression of Interest (EOI) and Request for Proposal (RFP) process called for bold and innovative solutions for Union Road, including high quality parking solutions. Council resolved to reject the tenders received and authorised the General Manager to enter into negotiations with Frasers with a view to entering into a contract in relation to the subject matter of the tender.

Negotiations, guided by a Negotiations Protocol, has produced a PDA for the landmark development that will set a new benchmark for urban living, design and sustainability that will significantly contribute to the transformation of the Penrith City Centre providing a minimum of 1,434 public car parking spaces and 1,406 new residential apartments to be completed over 12 to 18 years, following planning approval and subject to market conditions. The PDA details the commercial relationship and outlines the two party’s responsibilities.  A separate report to tonight’s Committee of the Whole outlines those details and seeks Council’s authorisation to execute the PDA, in principle the PDA highlights that:

·    Frasers, as the developer, will take on the development risk and be responsible for funding, obtaining approval for, and delivering the project that includes a minimum of 1,434 public parking spaces (at nil cost to Council) in a deck that is integrated with residential units, complementary retail space, a childcare centre, public plaza, landscaped communal spaces and improved public domain.

·    Council, as landowner, will provide the land for the development, and will remain in control of its land until Council is required to transfer the title for each apartment to the end purchaser.

Subject to Council considering the commercial aspects of the PDA contained in a report to the Committee of the Whole tonight and authorising the execution of the PDA, the next steps include Frasers lodging a Planning Proposal to amend planning controls to increase the Floor to Space Ratio (FSR) to 6:1 and with potential building heights up to 110m.  

The Community will be consulted during the planning process, being when the Planning Proposal is submitted as required by the Environmental Planning and Assessment Act.

During the assessment of the planning proposal the current Union Road car park will remain available for public parking. By the time the site is potentially required Council will have added 1,000 additional parking spaces in the Penrith City Centre through the developments at Soper Place and North Street (currently underway) and the lease entered into with Penrith Paceway.

Background

The delivery of additional car parking for the Penrith City Centre through an efficient and consolidated framework that benefits our Regional City and optimises land use has been a long held aspiration of Council.  A summary of the key strategic planning and project events to achieve this goal include:

·    October 2011 Council adopted the Penrith City Centre Car Parking Strategy that aims to consolidate and create additional public parking in three decked structures across the Penrith City Centre.

·    Early 2015 Penrith Progression A Plan for Action (Action Plan) was finalised. This plan for action, aimed at achieving a collective vision for Penrith City Centre, resulted from more than 12 months of collaboration between community members, investors, government, arts, education providers and business.

·    November 2015, consistent with the Action Plan, the City Centre Expression of Interest was published and invited developers to propose bold and innovative mixed-use solutions for Union Road that include an additional 1,000 public parking spaces. This stage produced 2 quality proposals.

·    October 2016, after much preparation Council invited the 2 proponents to submit detailed proposals by February 2017.

·    At the 28 August 2017 Ordinary Meeting Council resolved to decline the 2 tenders, as proposed and authorised the General Manager to enter into negotiations with Frasers with a view to entering into a contract in relation to the subject matter of the tender.

·    Negotiations have produced a contract in the form of a PDA for a development of the Site that is consistent with Frasers successful RFP submission and it is now recommended Council enter this agreement. Further details relating to the terms of the PDA, including opportunities, risk assessments and other key commercial factors are included in the Committee of the Whole report for consideration at tonight’s meeting.


 

Where Are We in the Process

Community Consultation

Figure 1 shows that the Community will be given the opportunity to have their say on the proposed development during the planning process. Should the planning proposal submission be successful, further community consultation will be part of the development application process as required by the Environmental Planning and Assessment Act.  The final application will be determined by the NSW State Government’s Planning Panel.

The Site

The Site is currently used for an at-grade public car park providing 631 car parking spaces on 1.94 Hectares of land that is zoned B4 allowing mixed use development.  Attachment 1 also identifies the lots that Council is to provide for the proposed development.

Description of the Proposed Development

The development proposed in the PDA includes:

·    A proposed decked public car park with four levels in a podium plus one basement level (five levels total) offering a minimum of 1,434 spaces in line with User Classification 2 of AS2890.1.

·    Scope for 6 residential apartment building of varying sizes ranging from 17 to 34 storeys, with up to 1,406 apartments.

·    The  ground level includes a mix of uses to sleeve the podium car park, providing for street level activity and adding to the architectural diversity of the podium.  The proposed development includes residential, retail, childcare, public plaza and landscaped communal spaces.

Provision of Public Parking

Council commissioned PTC Consulting, specialist traffic and parking consultants to advise it on the proposed developments car park specification to ensure that the Community’s needs are reflected in the PDA.

To provide a better-quality outcome for the Penrith City Centre the specification calls for a public car park design that is based on user Classification 2 as defined in AS 2890.1.

Frasers RFP proposal was based on user Classification 1. The negotiated move to user classification 2 will provide better service through wider spaces and equates to a minimum of 1,434 car parking space with an optional pathway to increase that number to 1,631 spaces by way of a capital contribution, Voluntary Planning Agreement negotiations and further assessments. This will be subject to appropriate planning approvals.

The integrated solution to be delivered by Frasers alternate offer agreed at the RFP stage for the public parking, extended the initial parking delivery timeframe.  In response Council has committed to bring forward parking projects at Soper Place and North Street along with entering a lease with Penrith Paceway to meet the Penrith City Centre parking requirements.

Sustainability

Frasers, a Tier 1 developer and industry leader in sustainable development has comitted to achieving six sustainability benchmarks being:

1.   A Green Star 5 Star Design & As-Built Rating under version 1.2 of the rating tool dated 3 July 2017.

2.   Using all reasonable endeavours to ensure the residential components of the Project (excluding the Car Park and any commercial or retail components) are supplied with carbon neutral energy.

3.   Taking all reasonable steps to support the objectives set out in the ‘Cooling the City’ Strategy dated August 2015 published by Penrith City Council, with the aim of ensuring that at least 50% of the footprint of the Project (in aggregate) comprises tree canopy cover, landscaping, on-site renewable energy infrastructure (such as solar PV) or low solar reflective index (SRI) finishes.

4.   Incorporating rainwater reuse from some roof and podium areas for use onsite for landscape irrigation and residential car washing.

5.   Achieving a minimum of 99% construction waste recycling during construction of the Public car park.

6.   Allowing for the inclusion of an indigenous participation and procurement plan that provides a minimum of 3% capital spend for the Council car park on indigenous-owned businesses in accordance with the NSW Government Policy on Aboriginal Participation in Construction (APIC) updated 1 August 2016.

Project Delivery Agreement Overview

The responsibilities of Council as the Landowner are limited to:

·    Providing the land for development.

·    Completing preparations related to titling and easements required by the Developer.

·    Transfer the title to the end purchaser of a completed unit.

·    Take delivery of the public car parking.

Frasers, as the Developer are responsible for:

·    All costs related to the delivery of the project.

·    Delivering a project consistent with the concept design in the PDA.

·    Delivering the public car park in accordance with Council’s specification.

·    Obtaining approval for the increase in height and density.

·    Obtaining Development Approvals.

·    Designing, constructing, selling and handing over the completed built facilities.

·    Indemnifying Council against any Home Building Warranty liabilities that may arise. Council’s name will be on sales contracts however all costs and responsibilities of the sales contracts will be the Developer.

·    The project delivery is subject to market conditions.

·    Given the integrated nature of the development, the public parking is forecast to be delivered progressively in development stages subject to market conditions.

The PDA also includes for:

·    Frasers taking on the development risk including site risks.

·    The staged delivery of project subject to market conditions (with time limits).

Note: Council’s responsibilities as a Local Authority remain unfettered.

Value for Money

Council has achieved value for money, through the PDA negotiation, through the proposed delivery of a high quality public car parking solution for the Penrith City Centre. Further details on the commercial arrangements are included in the Committee of the Whole report being presented to tonight’s meeting.

Property Development Advisory Panel (PDAP)

Council’s panel of industry experts was kept informed of negotiations as they progressed and their advice considered in the preparation of the PDA.

The PDAP reviewed Council’s PDA negotiated position at their meeting held 1 August 2018 and endorsed the recommendation for Council to enter into the proposed PDA with Frasers.

Probity Comments

Council’s Probity Advisor, O’Connor Marsden & Associates, was engaged by Council to provide an audit of the negotiation process between Frasers and Council against the negotiation protocol and strategy.

In accordance with the probity principles outlined in the Negotiation Protocol the Probity advice had particular regard to the following principles:

·    Accountability of the participants and transparency of the process

·    Fairness, impartiality and honesty in carrying out the process

·    Management of actual, potential and perceived conflicts of interest

·    Maintenance of confidentiality and security of documentation and information, and

·    Obtaining best possible value for money under the prevailing circumstances.

O’Connor Marsden & Associates has submitted a Probity Report which has advised that they are not aware of any matter to indicate that the evaluation procedures carried out by Penrith City Council for the Union Road Request for Proposals process were not compliant with the probity principles in all material respects.

Conclusion

Council remains on track to deliver an innovative car parking solution for the Penrith City Centre. Frasers as a Tier 1 developer will employ leading architects to create a landmark development that will set a new benchmark for urban living, design and sustainability and significantly contribute to the transformation of the Penrith City Centre.

 

 

RECOMMENDATION

That the information contained in the report on Union Road Project - Negotiation Update be received.

 

 

ATTACHMENTS/APPENDICES

1.

Location Plan & Lot Numbers

2 Pages

Attachments Included

2.

Report to Ordinary Meeting of 28 August 2017

14 Pages

Attachments Included

   


Committee of the Whole

 

DELIVERY PROGRAM REPORTS

 

CONTENTS

 

Pecuniary Interests

 

Other Interests

 

Monday August 27 2018

 

Item                                                                                                                                       Page

 

1        Presence of the Public                                                                                                       1

 

2        Assignment of lease from Specialty Fashion Group to Rivers Retail Holdings Pty Ltd - 118 Henry Street, Penrith (Lot 1 DP 113118)                                                                           2

 

3        Mulgoa Road & Jane Street Project (RMS) - Amendment to Acquisition and Licence Areas                                                                                                                                             2

 

4        Union Road Request to Execute the Project Delivery Agreement (Contract) between Fraser Property Group and Council                                                                                              2

 

5        Status of Compliance and Litigation Activities                                                                   3

 

6        Personnel Matter - Communication Protocol                                                                     3

 

URGENT

 

7        Major Event Proposal                                                                                                         3

 

 

 

 

 

 

 

 


Ordinary Meeting                                                                                               27 August 2018

A Leading City

 

 

1        Presence of the Public

 

Everyone is entitled to attend a meeting of the Council and those of its Committees of which all members are Councillors, except as provided by Section 10 of the Local Government Act, 1993.

A Council, or a Committee of the Council of which all the members are Councillors, may close to the public so much of its meeting as comprises:

 

(a)          the discussion of any of the matters listed below; or

(b)          the receipt or discussion of any of the information so listed.

The matters and information are the following:

 

(a)          personnel matters concerning particular individuals;

(b)          the personal hardship of any resident or ratepayers;

(c)           information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business;

(d)          commercial information of a confidential nature that would, if disclosed:

·         prejudice the commercial position of the person who supplied it; or

 

·         confer a commercial advantage on a competitor of the Council; or

 

·         reveal a trade secret.

 

(e)          information that would, if disclosed, prejudice the maintenance of the law;

(f)            matters affecting the security of the Council, Councillors, Council staff or Council property;

(g)        advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

The grounds on which part of a meeting is closed must be stated in the decision to close that part of the meeting and must be recorded in the minutes of the meeting.

The grounds must specify the following:

(a)          the relevant provision of section 10A(2);

(b)          the matter that is to be discussed during the closed part of the meeting;

(c)           the reasons why the part of the meeting is being closed, including (if the matter concerned is a matter other than a personnel matter concerning particular individuals, the personal hardship of a resident or ratepayer or a trade secret) an explanation of the way in which discussion of the matter in open meeting would be, on balance, contrary to the public interest.

Members of the public may make representations at a Council or Committee Meeting as to whether a part of a meeting should be closed to the public

The process which should be followed is:

·         a motion, based on the recommendation below, is moved and seconded

·         the Chairperson then asks if any member/s of the public would like to make representations as to whether a part of the meeting is closed to the public

·         if a member/s of the public wish to make representations, the Chairperson invites them to speak before the Committee makes its decision on whether to close the part of the meeting or not to the public.

·         if no member/s of the public wish to make representations the Chairperson can then put the motion to close the meeting to the public.

The first action is for a motion to be moved and seconded based on the recommendation below.

 

RECOMMENDATION

 

That:

 

Outcome 1

 

2        Assignment of lease from Specialty Fashion Group to Rivers Retail Holdings Pty Ltd - 118 Henry Street, Penrith (Lot 1 DP 113118) 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Outcome 4

 

3        Mulgoa Road & Jane Street Project (RMS) - Amendment to Acquisition and Licence Areas

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Outcome 1

 

4        Union Road Request to Execute the Project Delivery Agreement (Contract) between Fraser Property Group and Council

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Outcome 5

 

5        Status of Compliance and Litigation Activities

This item has been referred to Committee of the Whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Outcome 7

 

6        Personnel Matter - Communication Protocol

This item has been referred to Committee of the Whole as the report refers to personnel matters concerning particular individuals and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

Outcome 6

 

7        Major Event Proposal

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

 

 

 

 

 

 

 

PCC_Line


 

ATTACHMENTS  

 

 

Date of Meeting:     Monday 27 August 2018

Report Title:            Western Sydney City Deal - Implementation Plan

Attachments:           Relationship Framework for Councils of the Western Parkland Region

                                Governance and Implementation Framework

                                Western Sydney City Deal Interim Implementation Plan



Ordinary Meeting                                                                                                            27 August 2018

Attachment 1 - Relationship Framework for Councils of the Western Parkland Region

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


Ordinary Meeting                                                                                                            27 August 2018

Attachment 2 - Governance and Implementation Framework

 

PDF Creator


Ordinary Meeting                                                                                                            27 August 2018

Attachment 3 - Western Sydney City Deal Interim Implementation Plan

 

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator


 

ATTACHMENTS  

 

 

Date of Meeting:     Monday 27 August 2018

Report Title:            Organisational Performance and Financial Review - June 2018

Attachments:           Organisational Performance Report - June 2018



Ordinary Meeting                                                                                                            27 August 2018

Attachment 1 - Organisational Performance Report - June 2018

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 


PDF Creator


 

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 


PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator

PDF Creator


PDF Creator

PDF Creator

PDF Creator

PDF Creator


PDF Creator

PDF Creator

PDF Creator


PDF Creator


 

PDF Creator


 


PDF Creator

PDF Creator


 

PDF Creator


 


PDF Creator

PDF Creator

PDF Creator


 

PDF Creator


 

ATTACHMENTS  

 

 

Date of Meeting:     Monday 27 August 2018

Report Title:            Union Road Project - Negotiation Update

Attachments:           Location Plan & Lot Numbers

                                Report to Ordinary Meeting of 28 August 2017



Ordinary Meeting                                                                                                            27 August 2018

Attachment 1 - Location Plan & Lot Numbers

 

PDF Creator

PDF Creator


Ordinary Meeting                                                                                                            27 August 2018

Attachment 2 - Report to Ordinary Meeting of 28 August 2017

 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator


 

PDF Creator

 


 

ATTACHMENT       

 

 

 


Date of Meeting:     27 August 2018

 

Delivery Program:   Outcome 7

 

Service:                   Financial Services

 

Report Title:             2018-2019 Voted Works