Agenda of Ordinary Meeting - 29 October 2018

UNCONFIRMED MINUTES

OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 24 SEPTEMBER 2018 AT 7:01PM

NATIONAL ANTHEM

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor John Thain read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor, Councillor John Thain, Deputy Mayor, Councillor Tricia Hitchen and Councillors Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Mark Davies, Aaron Duke, Ross Fowler OAM, Karen McKeown OAM and Kath Presdee.

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Greg Davies for the period 11 September 2018 to 4 October 2018 inclusive.

APOLOGIES

222 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Kevin Crameri OAM that an apology be accepted for Councillor Jim Aitken OAM.

CONFIRMATION OF MINUTES - Ordinary Meeting - 27 August 2018

223 RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Karen McKeown OAM that the minutes of the Ordinary Meeting of 27 August 2018 be confirmed.

DECLARATIONS OF INTEREST

There were no declarations of interest.

SUSPENSION OF STANDING ORDERS

224 RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Aaron Duke that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7:09pm.

Karen Taylor

Item 5 – 2017-2018 - Draft Financial Statements

Karen Taylor, Director, Financial Audit Services at the Audit Office of New South Wales addressed Council on the Draft 2017-2018 Financial Statements and advised that she would be issuing an unqualified audit report, noting that there were no material misstatements and that the Statements present fairly.

RESUMPTION OF STANDING ORDERS

225 RESOLVED on the MOTION of Councillor Kath Presdee seconded Councillor Ross Fowler OAM that Standing Orders be resumed, the time being 7:13pm.

Councillor Aaron Duke left the meeting, the time being 7:14pm.

Councillor Aaron Duke returned to the meeting, the time being 7:14pm.

Procedural Motion

226 RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Kath Presdee that Item 5 – 2017-2018 Draft Financial Statements be considered before all other items of business.

Mayoral Minutes

1 Year in Review

227 RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Karen McKeown OAM that the Mayoral Minute on the Year in Review be received.

Councillors Tricia Hitchen, Karen McKeown OAM, Ross Fowler OAM, Mark Davies, Todd Carney, Marcus Cornish, Bernard Bratusa and Aaron Duke all spoke in support of the Mayoral Minute and thanked the Mayor and Deputy Mayor for their service.

Reports of Committees

1 Report and Recommendations of the Access Committee Meeting held on 8 August, 2018

228 RESOLVED on the MOTION of Councillor Todd Carney seconded Councillor Tricia Hitchen that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 8 August, 2018 be adopted.

2 Report and Recommendations of the Local Traffic Committee Meeting held on 3 September 2018

229 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Karen McKeown OAM that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 3 September, 2018 be adopted.

3 Report and Recommendations of the Policy Review Committee Meeting held on 3 September, 2018

230 RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Brian Cartwright that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 3 September, 2018 be adopted.

DELIVERY PROGRAM REPORTS

Outcome 7 - We have confidence in our Council

5 2017-18 Draft Financial Statements

231 RESOLVED on the MOTION of Councillor Ross Fowler OAM seconded Councillor Kath Presdee

That:

1. The information contained in the report on 2017-18 Draft Financial Statements be received.

2. Pursuant to s413(2)(c) it is the Council's opinion that:

a. The Financial Statements and schedules have been drawn up in accordance with the Local Government Act 1993 and Regulations, the Local Government Code of Accounting Practice and Financial Reporting, the Local Government Australian Infrastructure Management Guidelines, and Australian Accounting Standards. The Statements comply with Australian Statements of Accounting Concepts.

b. The Financial Statements present fairly the Council's financial position as at 30 June 2018 and the operating result for the year then ended.

c. The statements are in accord with Council's accounting and other records.

3. Pursuant to the Local Government Code of Accounting Practice and Financial Reporting and Section 215 of the Local Government (General) Regulation 2005 it is the Council's opinion that:

a. The accompanying Special Purpose Financial Report has been drawn up in accordance with the Local Government Act 1993 and Regulations, the Local Government Code of Accounting Practice and Financial Reporting and the requirements of National Competition Policy. The Code requires the inclusion of various charges and subsidies which are not actually paid or payable.

b. The Special Purpose Financial Report is a special purpose report and is not required to comply with Australian Accounting Standards. The above legislative requirements differ from Australian Accounting Standards and hence the report does not comply with Australian Accounting Standards.

c. The Special Purpose Financial Statements present a modelled scenario for comparative purposes. They do not report an actual result.

4. The Statements be forwarded to Council's Auditors.

1 Election of Mayor

232 RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Todd Carney

That:

1. The information contained in the report on Election of Mayor be received

2. In the event of more than one Councillor being nominated, Council determine the method of election for the Office of Mayor be open voting, by way of show of hands.

His Worship the Mayor, Councillor John Thain handed over to the Returning Officer, General Manager Warwick Winn, to conduct the election of the Mayor.

The Returning Officer indicated that he had received two (2) nominations for the position of Mayor and asked whether there were any other nominations. No other nominations were forthcoming.

The Returning Officer stated that the following nominations were in order:

Councillor Marcus Cornish

Councillor Ross Fowler OAM

The Returning Officer then asked for voting by way of a show of hands, with the following result:

Councillor Marcus Cornish – 2 votes

Councillor Ross Fowler OAM – 11 votes

The Returning Officer declared Councillor Ross Fowler OAM duly elected as Mayor for the 2018/2020 term.

Former Mayor, Councillor John Thain, placed the Mayoral Chains on Councillor Ross Fowler OAM, and Councillor Fowler took the chair, the time being 7.20pm.

Councillors John Thain, Todd Carney, Mark Davies, Aaron Duke, Karen McKeown OAM, and Bernard Bratusa congratulated the Mayor on his election.

2 Election of Deputy Mayor

233 RESOLVED on the MOTION of Councillor Aaron Duke seconded Councillor Brian Cartwright

That:

1. The information contained in the report on Election of Deputy Mayor be received

2. Council consider the Election of a Deputy Mayor for the term 2018/19.

3. In the event of more than one Councillor being nominated, Council determine the method of election for the Office of Deputy Mayor be open voting, by way of show of hands.

4. In accordance with Section 231 (2) of the Local Government Act 1993, the term of Office of the Deputy Mayor be determined to be for one year.

His Worship the Mayor, Councillor Ross Fowler OAM handed over to the Returning Officer General Manager, Warwick Winn, to conduct the election of the Deputy Mayor.

The Returning Officer indicated that he had received two (2) nominations for the position of Deputy Mayor and asked whether there were any other nominations. No other nominations were forthcoming.

That Returning Officer stated that the following nominations were in order:

Councillor Kevin Crameri OAM – 2 votes

Councillor Greg Davies – 11 votes

The Returning Officer declared Councillor Greg Davies duly elected as Deputy Mayor for the 2018/19 Term.

3 2018-19 Financial Assistance Grant

234 RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Marcus Cornish

That:

1. The information contained in the report on 2018-19 Financial Assistance Grant be received.

2. The Budget be adjusted to reflect the revised Financial Assistance Grant as part of the September 2018 Quarterly Review.

4 Summary of Investments & Banking for the Period 1 August 2018 to 31 August 2018

235 RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Kath Presdee

That:

1. The information contained in the report on Summary of Investments & Banking for the Period 1 August 2018 to 31 August 2018 be received.

2. The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period 1 August 2018 to 31 August 2018 be noted and accepted.

3. The graphical investment analysis as at 31 August 2018 be noted.

6 Borrowing Program 2018-19

236 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Todd Carney

That:

1. The information contained in the report on Borrowing Program 2018-19 be received

2. Council be advised that ANZ was the successful lender for the renewal loan that comprised the 2018-19 Borrowing Program.

REQUESTS FOR REPORTS AND MEMORANDUMS and URGENT BUSINESS

UB 1 Request for Leave of Absence

Councillor Mark Davies requested Leave of Absence from 5 October to 19 October 2018 inclusive.

237 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Brian Cartwright that the matter be brought forward and dealt with as a matter of urgency.

His Worship the Mayor, Councillor Ross Fowler OAM, ruled that the matter was urgent and should be dealt with at the meeting.

238 RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Brian Cartwright that Councillor Mark Davies be granted Leave of Absence from 5 October to 19 October 2018 inclusive.

UB 2 Fiver for a Farmer

Councillor John Thain congratulated Penrith City Council staff on raising $4,200 to assist struggling farmers. Councillor Thain requested that Penrith City Council match the staff contribution, in the amount of $4,200 to be allocated equally from each Ward’s voted works to Fiver for a Farmer.

239 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Tricia Hitchen that the matter be brought forward and dealt with as a matter of urgency.

His Worship the Mayor, Councillor Ross Fowler, ruled that the matter was urgent and should be dealt with at the meeting.

240 RESOLVED on the MOTION of Councillor John Thain seconded Councillor Tricia Hitchen that that Penrith City Council match the staff contribution, in the amount of $4,200 to be allocated equally from each Ward’s voted works to Fiver for a Farmer.

RR 1 Illegality of Filling without Permission

Councillor Kevin Crameri OAM requested that Council investigate the possibility of promoting or advertising that it is illegal to fill land without permission, on Council envelopes or other suitable methods..

RR 2 Llandilo - Kangaroo Hazard

Councillor Kevin Crameri OAM requested that Council write to Lend Lease to request that they repair the fence behind the last block on the eastern end of the panhandle to stop the release of kangaroos from the area.

RR 3 Loaded Material

Councillor Marcus Cornish requested that Council seek assurances from the RMS as to the nature of loaded material, that is being used in the Orchard Hills area.

There being no further business the Chairperson declared the meeting closed the time being 8:06pm.

Ordinary Meeting 29 October 2018

REPORT AND RECOMMENDATIONS OF THE
Local Traffic Committee MEETING

HELD ON 8 October, 2018

PRESENT

Councillor Tricia Hitchen (Representative for the Member for Penrith), Councillor Karen McKeown OAM (Council Representative), Charles Choucair – Roads and Maritime Services (RMS) Adam Wilkinson – Engineering Services Manager (Chair).

IN ATTENDANCE

Councillor Marcus Cornish, Steve Grady – Busways, Paul Bottomley - Comfort Delgro Cabcharge NSW (Blue Mountains Transit), Graham Green – Acting Traffic Engineering Coordinator, Daniel Davidson – Senior Traffic Engineer, Ruth Byrnes – Senior Traffic Officer, Catherine Waerner – Road Safety Officer, Noel Fuller – Ranger & Animal Services Coordinator.

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Mark Davies for the period 5 October 2018 to 19 October 2018 inclusive.

APOLOGIES

David Lance – Roads and Maritime Services (RMS), Sergeant Matthew Shirvington – Nepean PAC (Police Area Command), Asith Nagodavithane – Transit Systems NSW, Wayne Mitchell – Executive Manager Environment and City Development (Chair), David Drozd – Traffic Engineering Coordinator, Stephen Pham – Trainee Engineer, Bernie Meier – Signs and Linemarking Officer.

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 3 September 2018

The minutes of the Local Traffic Committee Meeting of 3 September 2018 were confirmed.

DECLARATIONS OF INTEREST

NIL.

DELIVERY PROGRAM REPORTS

Outcome 3 - We can get around the City

1 Links Road, St Marys - Proposed 'No Stopping' Zone

RECOMMENDED

That:

1. The information contained in the report on Links Road, St Marys - Proposed 'No Stopping' Zone be received.

2. Consultation be undertaken with the affected businesses regarding the proposed ‘No Stopping’ zone to be installed on Links Road, St Marys.

3. Subject to no substantial objections being received, a ‘No Stopping’ zone be installed on Links Road, St Marys as shown in Appendices 1, 2, & 4.

4. All associated signage be installed in accordance with Australian Standards.

5. All costs associated with the installation of the signs be funded by the applicant.

6. The applicant be advised of Council’s resolution.

2 William Street, Cambridge Park - Proposed Pedestrian Facility

RECOMMENDED

That:

1. The information contained in the report on William Street, Cambridge Park - Proposed Pedestrian Facility be received.

2. A project for the design and construction of a pedestrian refuge facility be entered into Council’s Traffic Facilities Prioritisation Program. When the project receives priority when ranked against other listed sites, Council’s Design Coordinator be requested to provide a detailed design plan for review by Council’s Local Traffic Committee.

3. The Hon. Stuart Ayres MP, Member for Penrith and Councillor Bratusa be advised of Council’s decision.

4. The resident who raised concerns be advised of Council’s decision.

3 Hartwell Court, St Clair - Proposed Part-time "No Parking" Restriction

RECOMMENDED

That:

1. The information contained in the report on Hartwell Court, St Clair - Proposed Part-time "No Parking" Restriction be received.

2. Part-time ‘No Parking’ (5 pm Thursday – 5 pm Friday) restrictions be installed in the ‘hammer head’ turning bay at the end of Hartwell Court, St Clair as shown in Appendix 1.

3. Affected residents be notified of Council’s resolution.

4. Council’s Waste Services Department and Rangers be advised of Council’s resolution.

4 Cadda Ridge Drive, Caddens - Bus Route and Bus Stops

Steve Grady of Busways advised that there is no date as of yet as to when buses will operate as part of the bus route along the Cadda Ridge Drive, Caddens.

RECOMMENDED

That:

1. The information contained in the report on Cadda Ridge Drive, Caddens - Bus Route and Bus Stops be received.

2. The changes to the Busways bus route numbers 774 and 778 through Caddens, provision of six new bus stops along the adjusted route, “No Parking – Buses and Council Authorised Vehicles Excepted” zone as shown on Appendices 1, 2, 3 and 4 and removal of one redundant bus stop on the west side of O’Connell Lane between Cadda Ridge Drive and Caddens Road be implemented.

3. Busways be notified of Council’s decision.

5 Penrith Christmas Twilight Tree Lighting Event - Friday, 30 November 2018

RECOMMENDED

That:

1. The information contained in the report on Penrith Christmas Twilight Tree Lighting Event - Friday, 30 November 2018 be received.

2. Approval be given for the temporary closure of the following streets between 2.00pm and 11.00pm on Friday, 30 November 2018:-

· High Street, between Station Street and Castlereagh Street (closes at 3pm);

· Union Lane, between Station Street and Woodriff Street;

· Woodriff Street, between High Street and Tindale Street (allowing access to Judges Place car park;

· Masters Place car park exit to Woodriff St.

3. The Traffic Management Plan be endorsed, subject to the following conditions:

a) The event applicant be advised that this is a Class 2 Event under the “Guide to Traffic and Transport Management for Special Events”, and that all conditions and requirements specified in the Guide must be complied with prior to the event.

b) A Traffic Management Plan including a Risk Management Plan be lodged by the event applicant with the Roads and Maritime Services and Traffic Management Centre for approval, prior to the event. A copy of the Roads and Maritime Services approval must be submitted to Council prior to the event.

c) The event applicant submits to Council a copy of Public Liability Insurance (usually a Certificate of Currency) of minimum $20 million, 30 days prior to the event. In addition, the event applicant indemnifies Council, in writing, against all claims for damage and injury which may result from the proposed event.

d) A detailed Traffic Control Plan be prepared by a qualified and certified professional and submitted to Council, the Roads and Maritime Services and NSW Police prior to the event. The Traffic Control Plan shall detail how a minimum 4.0m emergency lane is maintained at all times during the event.

e) The event applicant arranges to place barricades and provide Roads and Maritime Services accredited Traffic Controllers where required by the approved Traffic Management Plan. Where the Traffic Management and Traffic Control Plans indicate Traffic Controllers are to be used, all Traffic Controllers must have current Roads and Maritime Services certification.

f) The event applicant provides advice to Council prior to the event that the event complies with the NSW Work Health and Safety Act 2011 and Work Health and Safety Regulations 2017.

g) The event applicant advertises the proposed temporary road closure in local newspapers a minimum of two weeks prior to the event, and provide variable message signs (VMS) in appropriate locations a minimum of one week prior to the event, with the locations of the VMS boards submitted to Council for endorsement prior to their erection. VMS boards should be located in accordance with the Roads and Maritime Services Technical Direction TDT2002/11c.

h) The event applicant arranges an information letterbox drop and personal communication to all business proprietors, property owners/tenants, residents and other occupants in the affected streets two weeks prior to the event. Any concerns or requirements must be resolved by the applicant.

i) Signposting advising the date and time of all closures be provided by the event organiser and be provided two weeks prior to the event.

j) The event applicant notifies the Ambulance Service of NSW, fire brigades (Fire & Rescue NSW and NSW Rural Fire Service) and NSW State Emergency Service of the proposed event and submits a copy of the notification to Council prior to the event.

k) The event applicant notifies bus companies of the proposed event and submits a copy of the notification to Council prior to the event. Bus companies shall be requested to advertise any changed route for affected buses at least one week prior to, and during, the event.

l) Should the consultation process resolve to temporarily relocate bus stops or bus routes that were not indicated in the original Traffic Management Plan, a further report be required to be submitted to the next available Local Traffic Committee meeting.

m) The event applicant ensures that noise control measures are in place as required by the Protection of the Environment Operations (Noise Control) Regulations 2017.

4. As a requirement of the RMS “Guide to Traffic and Transport Management for Special Events 2006” this approval endorsing the Traffic Management Plan be considered as Council’s authorisation to regulate traffic on Council’s roads.

5. The applicant be advised of Council’s resolution.

6 Speeding Prevention Project - Radar Variable Message Trailer - July to September 2018 Locations

Councillor Karen McKeown OAM advised the Committee that she has submitted a Councillor Request making representations on behalf of residents of 66 Trinity Drive, Cambridge Gardens regarding concerns about speeding vehicles on Trinity Drive and advised that there is an accident history at this location. Councillor McKeown OAM enquired if the data from the VMS trailer for Trinity Drive has been received yet.

Catherine Waerner – Road Safety Officer advised that the data from the VMS trailer will be received soon.

Councillor Marcus Cornish requested that (1) Swallow Drive, St Clair, (2) River Road, Emu Plains and (3) Nepean Street, Emu Plains be listed as upcoming locations that the VMS Radar Speed Message Trailer will be deployed to next.

RECOMMENDED

That:

1. The information contained in the report on Speeding Prevention Project - Radar Variable Message Trailer - July to September 2018 Locations be received.

2. The July to September 2018 locations be noted.

3. The three locations at (1) Swallow Drive, St Clair, (2) River Road, Emu Plains and (3) Nepean Street, Emu Plains all be listed as upcoming locations that the VMS Radar Speed Message Trailer will be deployed to next.

7 Swallow Drive, Erskine Park - Endorsement of Concept Design Plan AS241 for a Pedestrian Refuge

RECOMMENDED

That:

1. The information contained in the report on Swallow Drive, Erskine Park - Endorsement of Concept Design Plan AS241 for a Pedestrian Refuge be received.

2. Consultation be undertaken with affected properties and businesses regarding Design Plan AS241 (dated 26/09/18) for the proposed construction of a pedestrian refuge on Swallow Drive, Erskine Park.

3. Subject to no substantial objections being received, a pedestrian refuge be constructed on Swallow Drive, Erskine Park as shown in Design Plan AS241.

4. A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

8 High Street, west of Kendall Street, Penrith - Endorsement of Design Plan AH131 for a Raised Pedestrian Threshold

RECOMMENDED

That:

1. The information contained in the report on High Street, west of Kendall Street, Penrith - Endorsement of Design Plan AH131 for a Raised Pedestrian Threshold be received.

2. Consultation be undertaken with affected residents regarding the proposed raised pedestrian threshold crossing on High Street, Penrith.

3. Subject to no substantial objections, Design Plan AH131 dated September 2018 for a proposed raised pedestrian threshold on High Street, Penrith, west of Kendall Street be endorsed for construction, with funding provided from the 2018/2019 Active Transport Program.

4. A street lighting assessment be conducted in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

9 Sherringham Road, Ben Nevis Road and Pensax Road, Cranebrook - Proposed 'No Stopping' Restrictions

RECOMMENDED

That:

1. The information contained in the report on Sherringham Road, Ben Nevis Road and Pensax Road, Cranebrook - Proposed 'No Stopping' Restrictions be received.

2. Consultation be undertaken with affected properties regarding the proposed ‘No Stopping’ restrictions to be provided at the intersections of Ben Nevis Road and Sherringham Road, and Pensax Road and Sherringham Road, Cranebrook, as shown in Appendix 1.

3. Subject to no substantial objections being received, the ‘No Stopping’ restrictions be provided at the intersections of Ben Nevis Road and Sherringham Road, and Pensax Road and Sherringham Road, Cranebrook, as shown in Appendix 1.

4. The resident who reported the matter be advised of Council’s resolution.

GENERAL BUSINESS

GB 1 Glenbrook Street and Ikin Street, Jamisontown - Request for Improved Street Lighting

Councillor Marcus Cornish advised the Committee about insufficient street lighting at the intersection of Glenbrook Street and Ikin Street, Jamisontown and requested for improved / additional street lighting at this intersection.

RECOMMENDED

That:

1. Council’s City Presentation Department be requested to investigate Councillor Marcus Cornish’s request for improved / additional street lighting at the intersection of Glenbrook Street and Ikin Street, Jamisontown.

2. Councillor Marcus Cornish be advised of the outcome.

GB 2 High Street, between Station Street and Riley Street, Penrith - Enquiry about Works

Paul Bottomley of Comfort Delgro Cabcharge NSW (Blue Mountains Transit) enquired about the timeframes for the works being undertaken on High Street, Penrith between Station Street and Riley Street and enquired about when buses can operate at this location so that bus routes can be diverted back to this location.

RECOMMENDED

That Council’s Design and Projects Department be requested to provide Mr Paul Bottomley of CDC NSW with the timeframes of the works being undertaken on High Street, between Station Street and Riley Street, Penrith.

GB 3 Triangle Park Car Park, Penrith - Parking Signage

Noel Fuller – Ranger & Animal Services Coordinator advised the Committee that there is no parking signage at the Triangle Park car park, Penrith and as such, Ranger enforcement of parking cannot be undertaken.

Adam Wilkinson – Engineering Services Manager (Chair) advised that at the previous LTC meeting on 3 September 2018, General Business Item 2 was presented regarding ‘Triangle Park, Penrith - Car Park Redesign’ which provided Design Plan AH130 for the redesign of the car park at Triangle Park, Penrith including parking signage, as well as amendments to the number of accessible parking spaces.

RECOMMENDED

That Council’s Design and Projects Department provide a copy of the latest Design Plan AH130 to Noel Fuller – Ranger & Animal Services Coordinator, as well as the timeframe for implementation.

There being no further business the Chairperson declared the meeting closed the time being 9:53am.

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 8 October, 2018 be adopted.

Ordinary Meeting 29 October 2018

REPORT AND RECOMMENDATIONS OF THE
Policy Review Committee MEETING

HELD ON 8 October, 2018

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Greg Davies (arrived 7:03pm), and Councillors Jim Aitken OAM, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Aaron Duke, Tricia Hitchen, Karen McKeown OAM (arrived 7:04pm), Kath Presdee and John Thain.

LEAVE OF ABSENCE

Leave of Absence was previously granted to Councillor Mark Davies for the period 5 October 2018 to 19 October 2018 inclusive.

APOLOGIES

Apologies were received for Councillor Bernard Bratusa.

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 3 September 2018

The minutes of the Policy Review Committee Meeting of 3 September 2018 were confirmed.

DECLARATIONS OF INTEREST

There were no declarations of interest.

DELIVERY PROGRAM REPORTS

Outcome 7 - We have confidence in our Council

7 Penrith Whitewater Annual Report 2017-2018

RECOMMENDED

That:

1. The information contained in the report on Penrith Whitewater Annual Report 2017-2018 be received

2. Council agree to underwrite the operation of the Penrith Whitewater Stadium Limited until the presentation to Council of the Penrith Whitewater Stadium Limited Annual Report for 2018-19.

3. Council note and support the appointment and re-appointment of the persons named in the report to the Board of Directors of Penrith Whitewater Stadium Ltd.

Outcome 4 - We have safe, vibrant places

6 St Marys Town Centre Annual Report 2017-2018 and Business Plan 2018-2019

Councillor Jim Aitken OAM left the meeting, the time being 7:41pm.

Councillor Jim Aitken OAM returned to the meeting, the time being 7:42pm.

RECOMMENDED

That:

1. The information contained in the report on St Marys Town Centre Annual Report 2017-2018 and Business Plan 2018-2019 be received.

2. Council receive information on the Annual Report and Audited Financial Statement for 2017-2018 of the St Marys Town Centre Corporation.

3. Council endorse the St Marys Town Centre Corporation’s Annual Business Plan 2018-2019.

Councillor Greg Davies left the meeting, the time being 7:48pm.

Councillor Tricia Hitchen left the meeting, the time being 7:48pm.

Councillor Greg Davies returned to the meeting, the time being 7:49pm.

Councillor Tricia Hitchen returned to the meeting, the time being 7:49pm.

5 The Village Cafe - North St Marys and Kingswood Progress

RECOMMENDED

That:

1. The information contained in the report on The Village Cafe - North St Marys and Kingswood Progress be received.

2. A further report be presented to Council regarding ongoing funding of the Village Café.

Outcome 2 - We plan for our future growth

1 LEP Review Report

RECOMMENDED

That:

1. The information contained in the report on LEP Review Report be received

2. Council endorse the LEP Review Report – October 2018 at Attachment 1 to be sent to the Greater Sydney Commission and the Department of Planning and Environment for their consideration.

2 Planning Proposal - 92,94 and 96 Victoria Street Werrington

RECOMMENDED

That:

1. The information contained in the report on Planning Proposal - 92,94 and 96 Victoria Street Werrington be received

2. Council endorse the Planning Proposal for 92, 94 and 96 Victoria Street, Werrington provided in the separate enclosure to this report.

3. The General Manager be granted delegation to update and finalise the Planning Proposal referred to in resolution 2 prior to Council's submission of the Planning Proposal to the Minister for Planning and Parliamentary Counsel.

4. Council officers forward the Planning Proposal to the Minister for Planning and Parliamentary Counsel with a request to make the local environmental plan amendment.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For	Against
Councillor Kath Presdee
Councillor Robin Cook
Councillor Greg Davies
Councillor Todd Carney
Councillor Aaron Duke
Councillor Karen McKeown OAM
Councillor Kevin Crameri OAM
Councillor Ross Fowler OAM
Councillor Jim Aitken OAM
Councillor Brian Cartwright
Councillor Tricia Hitchen
Councillor Marcus Cornish
Councillor John Thain

3 Australian Arms Hotel Planning Proposal, 351 - 359 High Street, Penrith

RECOMMENDED

That:

1. The information contained in the report on Australian Arms Hotel Planning Proposal, 351 - 359 High Street, Penrith be received.

2. Council endorse the Planning Proposal to amend the Height of Buildings and Floor Space Ratio controls for 351 - 359 High Street, Penrith (enclosed separately for the information of Councillors and available on Council’s website) and amended in accordance with this report.

3. The Planning Proposal be submitted to the Department of Planning and Environment (DP&E) with a request to issue a Gateway Determination. The submission will include a request to issue Council with delegation for plan making authority.

4. The General Manager be granted delegation to make any necessary changes to the Planning Proposal:

a. prior to Council's submission of the Planning Proposal to the Minister for Planning, such as minor changes and formatting;

b. as a result of any negotiated changes sought by DP&E in the lead up to the Gateway Determination;

c. prior to public exhibition in response to the conditions of the Gateway Determination or negotiations with public authorities and other stakeholders.

5. Consultation with the community and public agencies be undertaken in accordance with any Gateway Determination.

6. A further report be presented to Council on the submissions received from public agencies and the community.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For	Against
Councillor Kath Presdee
Councillor Robin Cook
Councillor Greg Davies
Councillor Todd Carney
Councillor Aaron Duke
Councillor Karen McKeown OAM
Councillor Kevin Crameri OAM
Councillor Ross Fowler OAM
Councillor Jim Aitken OAM
Councillor Brian Cartwright
Councillor Tricia Hitchen
Councillor Marcus Cornish
Councillor John Thain

4 RZ18/0008 - Planning Proposal to amend Penrith Local Environmental Plan 2010 - Reclassification of four (4) sites in St Marys and Penrith from Community to Operational land.

RECOMMENDED

That:

1. The information contained in the report on RZ18/0008 - Planning Proposal to amend Penrith Local Environmental Plan 2010 - Reclassification of four (4) sites in St Marys and Penrith from Community to Operational land. be received

2. Council endorse the attached Planning Proposal, that reclassifies four (4) sites in Penrith and St Marys and submit it to the Department of Planning and Environment seeking a Gateway Determination.

3. The General Manger be granted delegation to update and finalise the Planning Proposal before submitting it to the Department of Planning and Environment seeking a Gateway Determination.

4. Consultation with the community and public agencies be undertaken in accordance with any Gateway Determination issued by the Department of Planning and Environment.

5. An independently chaired public hearing be held in accordance with the requirements of the Environmental Planning and Assessment Act and Regulations.

6. A planning consultant be engaged to independently chair the public hearing.

7. A report be presented to Council on the submissions received during the public exhibition and the results of the public hearing.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For	Against
Councillor Kath Presdee
Councillor Robin Cook
Councillor Greg Davies
Councillor Todd Carney
Councillor Aaron Duke
Councillor Karen McKeown OAM
Councillor Kevin Crameri OAM
Councillor Ross Fowler OAM
Councillor Jim Aitken OAM
Councillor Brian Cartwright
Councillor Tricia Hitchen
Councillor Marcus Cornish
Councillor John Thain

REQUESTS FOR REPORTS AND MEMORANDUMS

RR 1 Filling of Land

Councillor Kevin Crameri OAM requested that a report be prepared on the policy and procedures relating to the regulation of illegal land filling.

There being no further business the Chairperson declared the meeting closed the time being 8:25pm.

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 8 October, 2018 be adopted.

Ordinary Meeting 29 October 2018

Amending Precinct Plan for the Central Precinct of St Marys Release Area

Compiled by: Matthew Rose, Senior Planner

Authorised by: Natasha Baker, City Planning Manager

Outcome	We plan for our future growth
Strategy	Facilitate quality development in the City that considers the current and future needs of our community
Service Activity	Plan for and facilitate development in the City

Previous Items: Amending Precinct Plan for the Central Precinct of St Marys Release Area - Ordinary Meeting - 28 May 2018

Procedural note: Section 375A of the Local Government Act 1993 requires that a division be called in relation to this matter.

Executive Summary

This report presents a proposal to amend some of the planning controls applying to the Central Precinct of the St Marys Release Area. The controls are set by a Precinct Plan, a document like Council’s Development Control Plan. The proposed changes to the controls concern the mix and size of residential lots and types of dwellings with the aim of increasing the choice of housing and its affordability. The proposal builds on the Precinct Plan adopted by Council in December 2017 that, amongst other things, increased the planned number of new homes from approximately 970 to about 1,450.

The substantial completion of the subdivision of most of the Central precinct means that most of the proposed controls will apply to approximately 50-60 lots in a precinct within walking distance of the shopping centre. The proposed changes are considered to help meet the current demand for an increasing variety of homes to suit a broader demographic range. They will also help facilitate the delivery of more affordable homes. The report concludes with a recommendation to commence consultation on the proposed changes with the community and relevant NSW Government Agencies.

Background

The St Marys Release Area is split into several precincts, including three residential precincts. These precincts are known as the East, West and Central Precincts. The East and West precincts are substantially developed and now form the respective suburbs of Ropes Crossing and Jordan Springs. The development of the Central Precinct is underway.

The document managing the delivery of the Release Area is Sydney Regional Environmental Plan No. 30 – St Marys (SREP 30). SREP 30, in a similar fashion to Council’s local environmental plan, sets land use zones and planning processes to ensure that the desired social, environmental and economic outcomes for the release area are achieved.

SREP 30 requires a Precinct Plan, a document like Council’s development control plans, to be created for each precinct. SREP 30 sets out the content of Precinct Plans, matters to be considered when assessing draft plans, and a process for approving a new or amending plan. The current Precinct Plan for the Central Precinct came into force in September 2018 (a deferred commencement following Council’s December 2017 adoption). This plan sets out the development outcomes for the precinct, including the number of new homes (1,450), the size and mix of residential lots, the location of the supermarket-based shopping centre, and the street network.

Lendlease is proposing to increase the diversity and mix of new lots and dwellings in certain parts of the Central Precinct to deliver a range of housing options that were not envisaged or in demand when the Central Precinct was originally planned in 2009. The proposed controls concern the remaining areas yet to be subdivided that have easy access to the shopping centre, or a high-level of amenity, such as those surrounding local parks and fronting riparian corridors.

Given the continued subdivision of the Central Precinct, most of the proposed controls will apply to approximately 50-60 lots in a precinct within walking distance of the shopping centre. Lendlease is also proposing to add controls that permit an alternative type of detached dwelling across the remainder of the Central Precinct. This will permit the construction of a 2-storey home with a double garage on lots that have a frontage greater than 10 metres.

Lendlease is proposing to increase the amount of smaller lots and provide compact forms in these areas by:

· Increasing the types of homes to include terraces, manor homes (3-4 units with the appearance of a large house), and granny flats or studio apartments.

· Allowing multi-unit developments such as terraces and townhouses on Strata Title lots down to 125m².

· Promoting the construction of terraces and townhouses on Torrens Title lots (house and land packages) instead of Strata Title lots, reducing ongoing fees for new home owners.

· Reducing the standard lot size for detached dwellings, currently 270m², to 225m².

Lendlease is justifying its proposed changes on the grounds of providing homes for a broader range of demographic groups and affordability, as the smaller dwelling types will have different price brackets. Detached houses will still be delivered, albeit on smaller lots than the 600-800m² lots located in Penrith’s established residential areas. The delivery of smaller lots is consistent with Penrith’s other growth areas, such as Jordan Springs and Glenmore Park (Stage 2).

Review of proposed changes

Lendlease has demonstrated that the current housing market has changed significantly from 2009 when the original planning for the Central Precinct was completed. The last 10-15 years has seen the typical suburban lot decrease in area from 450m² to 375m² and lower, with 300m² lot becoming more common in some parts of Sydney. One of the factors driving the decrease in lot size is affordability which can, in part, be attributed to demand for housing outweighing current supply.

Lendlease has examined how its delivery of new homes could evolve to address the affordability issue and now proposes a variety of housing types more suited to the needs of the market and more closely aligned with the residential developments being delivered in planned growth precincts. These alternative types of homes appear to have a lower retail price than standard land and house packages. The alternative dwelling types also help deliver a greater diversity of new homes to help cater for a changing demographic, for example, smaller households.

Lendlease’s proposed changes have gone through several revisions to resolve the following concerns:

· The removal of smaller lots and more compact forms of housing from areas fronting the Wianamatta Regional Park (the bushland edge). The delivery of larger lots in these locations helps transition from the urban area to the Regional Park and allows for the better management of environmental impacts, including bushfire.

· The deletion of narrow rear-loaded accessways servicing terrace style development. This ensures that new accessways will provide enough space for vehicles to manoeuvre in and out of garages and will be wide enough for waste collection services.

· Revisions to the solar access controls to make them consistent with Council’s adopted development controls to ensure appropriate minimum amounts of sunlight is provided to habitable rooms, gardens, terraces and balconies.

· The removal of marketing terms for the different types of dwellings to make the development application and approval process simpler and quicker.

Conclusion

The proposed changes to the mix and size of lots and future homes are considered to help meet the current demand for an increasing variety of homes. They will help facilitate the delivery of more affordable homes and provide homes for a broader demographic range, including smaller households. The proposed controls for matters such as road widths and solar access are consistent with Council’s adopted development controls.

Council is the relevant planning authority for amendments to the Precinct Plan and the associated process is very similar to the one controlling amendments to Council’s own development control plans. The proposed changes to the Precinct Plan are generally contained in a single chapter: Part 5: Development Control Strategy. A copy of the draft chapter is provided as Attachment 1.

The proposed changes need to be publicly exhibited in the form of an Amending Precinct Plan for 4 weeks to allow the community and NSW Government Agencies to provide feedback. Council’s endorsement is sought to exhibit the proposed changes. Feedback from the community and agency consultation will be reported back to Council at a future meeting to inform Council’s decision on whether to adopt the Amending Precinct Plan.

RECOMMENDATION

That:

1. The information contained in the report on Amending Precinct Plan for the Central Precinct of St Marys Release Area be received.

2. The draft Chapter containing the Development Control Strategy be placed on public exhibition for a minimum of 28 days and that consultation be undertaken with relevant government agencies in accordance with the requirements of Sydney Regional Environmental Plan No.30 – St Marys, the relevant provisions of the Environmental Planning and Assessment Act, 1979 and associated Regulations.

3. A further report be presented to Council presenting the results following the public exhibition and agency consultation.

ATTACHMENTS/APPENDICES

1. ⇩

Chapter 5 - Development Control Strategy

34 Pages

Attachments Included

Ordinary Meeting 29 October 2018

Submission on Western Sydney Aerotropolis Land Use and Infrastructure Implementation Plan - Stage 1

Compiled by: Nicole Dukinfield, Senior Planner

Authorised by: Natasha Baker, City Planning Manager

Outcome	We plan for our future growth
Strategy	Ensure services, facilities and infrastructure meet the changing needs of our community
Service Activity	Seek to influence planning legislation and related government policies to ensure the best outcomes for our community

Executive Summary

On 21 August 2018, the NSW Department of Planning and Environment (DP&E) released the first stage of plans to guide the development of land around the proposed Western Sydney Airport.

The Western Sydney Aerotropolis Land Use and Infrastructure Implementation Plan - Stage 1: Initial Precincts (LUIIP) is the NSW Government’s high-level vision for how the Western Sydney Aerotropolis might take shape. It identifies potential land uses and the sequence of development surrounding the proposed Western Sydney Airport.

In reviewing the LUIIP, Council’s officers have compared it to the Council’s policy positions and priorities. It has been found that by and large there is good alignment with this aspect given more coverage later in this report. Attention was also given to implementation because it is important both that the LUIIP integrate into the established hierarchy of economic and employment centres across the city and that delivery of the vision can be achieved in a more accelerated fashion than has been the case to get to this point in its planning.

Council’s draft submission is based on the following key tenets:

· Broad support for the Government’s vision for the Aerotropolis and reiterating the key role of proposed infrastructure corridors in unlocking the opportunities that the airport can bring including North South Rail;

· Welcome the focus of the initial precincts supporting the proposed North South Rail corridor and particularly the Northern Gateway precinct as the entrance to the north of the airport;

· Ensure that opportunities for investment, particularly high-value employment land uses, are dispersed throughout the Aerotropolis to support the role of the other centres of the Metropolitan City Cluster, including Penrith City Centre;

· Support the South Creek corridor as a multi-functional green spine for the Western Parkland City however not support on the basis of available information, the use of Probable Maximum Flood (PMF) to define the final edge, and seek further information to provide landowners and affected properties certainty over the future of the corridor; and

· Seek further clarity on the new Development Authority to be known as the Western City and Aerotropolis Authority.

Public exhibition of the LUIIP ends on 2 November 2018. It is recommended Council forward the submission in Appendix 1 to the DP&E by the due date.

A Stage 2 LUIIP will be prepared that will be considered the final plan, and will include a more detailed structure plan, infrastructure inventory, information on how the remaining precincts will be rezoned and potential value capture and other infrastructure funding mechanisms.

Comparison of the LUIIP to Council’s vision and priorities

Council’s long held vision has been to respect and safeguard the river landscape character of the city, while enhancing liveability for the community by enhancing the productivity of the region and advocating for growth to be better matched with essential infrastructure. Council has also focused on transitioning to the economies (and jobs) and the lifestyle preferences (including housing forms) of the future. This is the balance that Council has consistently strived for. It is important that the LUIIP advance and align with Council’s (and the community’s) vision.

For the LUIIP, which makes up a vast tract of the city between Penrith/St Marys and Elizabeth Drive, our vision would be expressed as:

· A north-south economic corridor that is dense with jobs of the future would be formed;

· The corridor would be anchored around north-south rail from the airport to St Marys, including the emergence above this rail of a significant new university town at WSU’s Werrington site;

· New mixed use town centres at station locations along this rail would offer jobs, lifestyle and living opportunities with the community accessing public transportation to move along the corridor and to this city’s strategic centres;

· The blue and green grid comprising the region’s watercourses and biodiversity would course through and define this new economic corridor as a resilient place. The clear protection and delineation of the Mulgoa Valley would not be compromised. This would also require sensitive management of the wastewater discharges from a new city so that the health of local watercourses and the Hawkesbury-Nepean River system is not compromised;

· The LUIIP would not usurp or dominate the important roles of the city’s existing strategic centres including Penrith, St Marys and The Quarter but instead integrate and weave into this network of centres, with equal effort and investment applied to also lift their performance; and

Generally there is good alignment with the LUIIP, Council’s and our community’s vision for the development of the Aerotropolis and it is crucial that the LUIIP now moves to its implementation phase.

Public exhibition and community consultation

The LUIIP was released on 21 August 2018 and is on public exhibition until 2 November 2018. The DP&E held a series of drop-in sessions for the community at the following locations:

· Thursday 6 September, Bringelly Community Centre

· Monday 10 September Twin Creeks Golf and Country Club

· Saturday 15 September Bringelly Community Centre

One-on-one stakeholder meetings were also held between the DP&E and key stakeholders and landowners within the Western Sydney Aerotropolis. Any landowner could request a one-on-one meeting. Council officers were also in attendance at both of these consultation sessions to hear the views of residents and landowners.

A summary of the key issues that arose during these workshops and drop-in sessions at which Council officers were present, included:

· The South Creek precinct and the uncertainty it has created including the proposed boundary, potential for future acquisition, and the types of land uses that will be permitted within the precinct;

· The timing of the rezonings and staging of the precincts with suggestions that additional lands should be considered as part of the initial precincts to be rezoned;

· The role of the proposed Development Authority and Planning Partnership in the planning for the area;

· The impact of the proposed transport corridors limiting development potential for affected landowners;

· Opportunities for smaller landowners to facilitate interim uses to support the construction of the airport; and

· A general lack of awareness of the vision for the Aerotropolis.

Draft submission

Overview

The LUIIP builds upon key elements of the Western City District Plan including the Badgerys Creek Aerotropolis and the South Creek corridor forming a green spine through Western Sydney. Approximately 200,000 jobs are projected for the Aerotropolis in defence and aerospace, high technology industry, agriculture and agribusiness, warehouse and logistics, health and education, and food technology and research.

A Stage 2 LUIIP will be prepared that will be considered the final plan, and will include a more detailed structure plan, infrastructure inventory and information on how the remaining precincts will be rezoned and potential value capture and other infrastructure funding mechanisms.

Council response:

· Broadly speaking, Council supports the Government’s vision for the Aerotropolis and strong focus on employment. The Western City relies almost exclusively on the success of North South Rail, with the Western Sydney Airport acting as an accelerant to the transformation of the region.

· Acknowledge the plan is a discussion paper which outlines the Government’s intentions on key matters. Council is looking to work closely with DP&E in preparing Stage 2 of the plan and must focus on finalisation of the LUIIP and implementation.

· There is a need to support the Planning Partnership as it establishes itself considering the key role the Planning Partnership will have in the planning for the area.

· Congratulate DP&E for community consultation undertaken and Council welcomes the involvement as an opportunity to hear first-hand from residents, landowners and stakeholders.

Infrastructure delivery

The LUIIP is limited in its description of infrastructure and servicing beyond the identification of transport corridors already announced by the NSW Government, however it does outline that a Special Infrastructure Contribution will be developed to fund and deliver regional infrastructure. The Stage 2 LUIIP will include further detail on a servicing strategy in addition to the consideration of value-sharing mechanisms.

Council response:

· Further information, including timing and a commitment to the delivery of key infrastructure and services must be provided in Stage 2 LUIIP to provide certainty to landowners, investors and the business community. Particular focus should be given to water management within the South Creek corridor.

· There is a need for strong coordination of the various infrastructure projects to ensure timely delivery including the M12, Elizabeth Drive and Outer Sydney Orbital.

· The delivery of infrastructure and services is critical to the success of the Aerotropolis and DP&E or Greater Sydney Commission need to ensure whole-of Government approach to delivery of services, including health, education, cultural and recreational opportunities.

· The Government is encouraged to consider innovative broad-ranging responses to the funding of infrastructure, including consideration of value-sharing options.

Initial precincts

The LUIIP prioritises the planning and development of three initial precincts which will be the stimulus for the growth of the Aerotropolis. These precincts will be the focus for the next five years and have been identified in recognition of the growth and open space opportunities enabled by infrastructure investment to support development. These precincts are:

· The Aerotropolis Core, one of the centres of the Metropolitan Cluster of the Western Parkland City;

· The Northern Gateway, a second centre at the airport’s entrance; and

· South Creek, encompassing the full extent of South Creek and its tributaries.

The Northern Gateway precinct is located wholly within Penrith LGA and includes the Sydney Science Park and land parallel to Elizabeth Drive, west of Badgerys Creek. The South Creek precinct is located within Penrith and Liverpool LGAs.

Council response:

· Acknowledge the intention of the LUIIP is to identify those key areas which will be rezoned first, and welcomes the focus for the initial precincts to support the North South Rail and broader Western Economic Corridor which will create more jobs for the Western City.

· Council strongly supports the vision for the Western Parkland City and South Creek Green Spine however seek more clarity in the Stage 2 plan to better understand the intention of the proposed South Creek precinct and future zoning and land uses. Recognise that the South Creek corridor has multiple functions including recreation, amenity, tourism and water management in addition to its role the green spine of the Western Parkland City, however does not support based on current information, the use of PMF to define the final edge of the South Creek Precinct.

· Acknowledge the community views regarding the South Creek precinct and the uncertainty this has created and request the DP&E work to finalise and provide further clarity on this precinct as soon as possible, including future ownership.

· The LUIIP needs to demonstrate that the availability of land to be rezoned as part of the initial precincts is sufficient to meet the demand for the short to medium term.

· Strongly support the focus on the Northern Gateway as the entrance to the airport from the north and as an initial precinct to be rezoned. Land uses within this precinct should be flexible, with residential in the right locations to ensure the future-proofing of the airport and support the North South Rail business case.

· Future land uses within the Northern Gateway should be aligned to the strategic value of the location and match those in the Aerotropolis Core.

· Identify that the Aerotropolis Core precinct and quantum of development proposed has the potential to dilute other centres within the Metropolitan City Cluster, including the Penrith City Centre.

· Opportunities for higher value employment uses should be dispersed equally and flexibly within the Aerotropolis.

· Staging of the initial precincts is critical to ensure the Aerotropolis Core is not competing against the other centres within the broader Metropolitan City Cluster.

· Recognise and respect the need to preserve the long term operation of the Western Sydney Airport, with residential in the right places only limited by impacts and noise and not any other means to ensure the creation of place.

Remaining precincts

The landowners of the remaining precincts will have the opportunity to submit ‘out-of-sequence’ proposals to develop their land early. Out-of-sequence proposals will need to demonstrate consistency with the strategic planning vision for the Western Parkland City, with governance processes for out-of-sequence development modelled on the NSW Government’s Unsolicited Proposal Guide 2017.

Council response:

· Support the approach to out-of-sequence proposals and recognise that there may be unique development proposals worthy for consideration, particularly where proposals maximise full utilisation of infrastructure or investment in infrastructure with additional value-adding opportunities. The criteria for consideration of out-of-sequence proposals needs to be achievable where proposals are worthy.

· Recommend the DP&E consider interim uses on land within the Aerotropolis that supports the construction activities of the airport and other infrastructure projects, including accommodation for temporary workers and other land uses to service the worker population, although these must be temporary and retain strategic sites for future uses.

Planning Framework and Governance

The proposed new planning framework includes a new State Environmental Planning Policy (SEPP). The SEPP will implement flexible new land use zones unique to the Aerotropolis to accelerate precinct planning and attract business investment and jobs growth. It will also identify necessary infrastructure and associated corridor protection, and an assessment framework to consider aircraft noise and operation for development around the Airport.

The SEPP will apply three new zones to the Aerotropolis:

· An Urban Development Zone will apply to developable lands within the Aerotropolis. This will identify broad land uses that are acceptable and allow strategic planning work to inform the layout of land uses when detailed site, engineering and urban design work is undertaken;

· An Infrastructure Zone will apply to new and existing road and rail corridors, as well as education and health infrastructure; and

· An Environment Zone will apply to sensitive environmental areas such as South Creek.

It is also anticipated that a Ministerial Direction will be prepared that will address issues regarding noise. Detailed precinct plans will also be prepared that will specify employment densities and height, infrastructure, open space, and community facilities and services.

The Planning Partnership, an outcome of the Western Sydney City Deal, will be responsible for preparing initial precinct plans to rezone the initial precincts, as well as activities including the business case for North South Rail.

A new Development Authority will be established, jointly governed by the NSW and Federal governments with responsibilities including the acquisition and consolidation of land, planning for infrastructure, and develop government-owned land. In September 2018, the NSW Government passed the Western City and Aerotropolis Authority Act 2018 (the Act). The Act has been established with the objective to encourage the economic growth and development of the Western City Aerotropolis and the rest of the Western City. At this stage, the Act only applies to the Western Sydney Aerotropolis and is not yet in force.

Council response:

· Seek further clarity on the proposed planning framework and implementation timeframes, including the new Development Authority.

· Request that the proposed State Environmental Planning Policy and Ministerial Direction be released for public exhibition with an opportunity to review and provide feedback on its content. This would also assist in better understanding of the proposed planning framework.

· Recognise that a flexible planning regime is required, particularly as the development of the area evolves over the long term. Need better understanding of the role of precinct plans and master plans before determining if the application of the Urban Development Zone is the right approach.

· Seek further clarity on the role and function of the new Western City and Aerotropolis Authority.

Implementation

The planning for the area has taken decades to get to this point and the opening of the Western Sydney Airport is now just eight (8) years away, therefore it is crucial that the LUIIP moves into its implementation phase for the following reasons:

· The supply of jobs in the region has historically not matched population growth;

· Our economy is imbalanced and must be moved to be more future-proof and ready;

· Past forms of development need to be radically changed to create more resilient and productive living and employment centres;

· The benefits that will come with rail need to be capitalised upon;

· Infrastructure investment and co-ordination must be significantly amplified;

· Investment attraction will be as important as rezonings; and

· While not distracting from orderly and accelerated roll-out of the area via the initial precincts, key sites in single ownership and servicing capability should be accelerated in a timeframe equal to those initial precincts where it can be demonstrated consistency with the out-of-sequence criteria.

In response, it must be reiterated that Council be centrally involved, through the Planning Partnership, in the co-design of all phases of LUIIP and it is recommended that Council officers make further representations in this regard.

Conclusion

Should Council endorse the draft submission, it will be sent to the DP&E for consideration by 2 November 2018.

Council officers will continue to meet with the DP&E, other key landowners and participate in stakeholder meetings during the remainder of the exhibition period and will seek an ongoing dialogue with the DP&E, Planning Partnership and the Western City and Aerotropolis Authority as the planning for the Aerotropolis continues.

RECOMMENDATION

That:

1. The information contained in the report on Submission on Western Sydney Aerotropolis Land Use and Infrastructure Implementation Plan - Stage 1 be received

2. Council endorse the submission provided in Appendix 1 on the Western Sydney Aerotropolis Land Use and Infrastructure Implementation Plan and forward to the Department of Planning and Environment by 2 November 2018

3. Council officers make further representations to ensure that Council, through the Planning Partnership, is centrally involved in the co-design of all phases of the LUIIP.

ATTACHMENTS/APPENDICES

1. ⇩

Draft Penrith City Council submission on LUIIP - October 2018

5 Pages

Appendix

Ordinary Meeting 29 October 2018

Sydney Science Park Voluntary Planning Agreement Amendment

Compiled by: Abdul Cheema, City Planning Co-ordinator

Authorised by: Natasha Baker, City Planning Manager

Outcome	We plan for our future growth
Strategy	Ensure services, facilities and infrastructure meet the changing needs of our community
Service Activity	Ensure our policies, strategies and plans provide for the services and infrastructure our City needs

Executive Summary

This purpose of this report is to seek Council’s endorsement to publicly notify an amendment to the Sydney Science Park Voluntary Planning Agreement (VPA) between Celestino and Penrith City Council.

Sydney Science Park represents a new vision for Australia - clustering science-based business, research and educational institutions in one location to advance science and innovation. As part of the planning for Sydney Science Park, Celestino Developments SSP Pty Limited (Celestino) has entered into a Voluntary Planning Agreement (VPA) with Penrith City Council (Council) to ensure the delivery of a range of infrastructure. While that infrastructure is intended for use by occupants and users of Sydney Science Park, and the broader general public, the VPA allows it to remain in private ownership, provided that a management plan is agreed between Celestino and the Council to ensure maintenance to requisite standards and continued public access to those facilities.

In order to attract and secure the type of investment that is anticipated for Sydney Science Park, a long-term certainty is required by Celestino. Therefore, Council and Celestino have worked collaboratively together to devise a mechanism that would enable (protect) both ‘publicly accessible’ land to be used by the general public and also give Celestino the freedom to modify the space/ infrastructure for the installation and testing of innovative or smart city technologies. This is a diversion from the business as usual Council-Developer relationship and also the existing legal framework.

Various mechanisms were considered, and both parties have agreed that progressing a package of an amended VPA, together with Agreement for Lease and standard form Lease is the best way forward instead of the management plan provided under clause 9.3 of the VPA. As a result, a VPA amendment is required. The VPA amendment sets out the framework for determining when land will be subject to the lease or otherwise. The lease itself sets out the maintenance obligations, how the land is managed and the other matters.

This report recommends that the amended VPA be adopted by Council and publicly notified before it takes effect upon signing by the General Manager.

Background

Celestino Developments SSP Pty Ltd (Celestino) and Penrith City Council entered into a VPA for Sydney Science Park on 9 September 2016. The VPA provided a range of public benefits, including monetary contributions, and the delivery of a range of publicly accessible areas (PAA’s), such as:

· bike paths and pathways;

· active open space (sports fields, tennis courts, outdoor gym equipment, etc);

· passive open space (grass areas, play areas, tables and seating, picnic areas, etc);

· district open space (children play facilities, performance space, community gardens, etc);

· community facilities; and

· miscellaneous facilities and riparian plantings.

Under the VPA, the PAA’s are to be delivered in various stages throughout the development of Sydney Science Park.

To allow Celestino to deliver the vision of a community that is innovative, responsive to technology, flexible, and a great place to live and work, clause 9.3 of the VPA allowed Celestino to retain ownership of PAA’s instead of dedicating them to Council, if Celestino and Council agreed on a Management Plan to cover the PAA. The primary purpose of this was so that Celestino was able to integrate technology and other innovative uses into PAA’s together with its technology partners (such as the CSIRO, Cisco and universities), and test emerging technologies in a ‘safe to fail’ environment. Examples of these would include sensors for drones and driverless cars.

The Aim of the VPA amendments

Since 2017, Celestino and the Council have been in discussions on the best means of managing all PAA’s as well as roads within SSP. Both parties have agreed that progressing a package of an amended VPA, together with Agreement for Lease (AFL) and standard form Lease is the best way forward instead of the Management Plan provided under clause 9.3 of the VPA. This is primarily because this package will give Council certainty in relation to management standards and that unrestricted public access is provided at all times (except for emergencies and the like).

The vision for Celestino and Council is to change the traditional transaction between regulator and land owner to the bond of a partnership; formed in the context of working toward a better outcome for all stakeholders through a co-created framework that supports innovation in all its forms in the urban environment while ensuring public access. In essence, the amendments to the VPA are a platform for seeing how Council and Celestino can do cities better, not just for Celestino or Penrith City Council, but for the broader community.

In practice, the VPA (and AFL and Lease under it) was drafted to ensure that Celestino and Council’s priorities were aligned to address the interests and needs of all stakeholders.

The amendments to the VPA set up legal mechanisms for Celestino to seek approval from Council to retain possession and management of certain PAA’s and roads within SSP, to ensure that Celestino can deliver innovation, while providing the Council with certainty in relation to management standards and public access.

While roads are not required to be dedicated under the current VPA, roads were also included in the amended VPA. This is to ensure that in the future, when Celestino lodges Development Application’s that include subdivision and roads, there will be an agreed way for Celestino to retain management of the roads, while delivering the certainty to Council of agreed maintenance standards and public access.

The VPA amendments

To deliver on the shared vision of Council and Celestino, a number of variations are proposed to the VPA. These include:

· A number of new recitals that set out the vision of SSP, and the guiding principles for managing PAA’s and roads.

· Replacing the Management Plan process by a new process in which Celestino nominates those PAA’s or roads Celestino wishes to manage. The process works as follows:

o Celestino nominates those PAA’s and roads (which are required to be dedicated to Council) that it wishes to manage, and be leased back to Celestino. This occurs prior to lodging a DA, known as the “Leaseback Submission”.

o Council then assesses the Leaseback Submission, according to a set of agreed criteria, which have been included as Schedule 6 to the VPA. The agreed criteria are designed to determine whether the PAA or road will be used for purposes consistent with the vision of SSP. Only Leaseback Submissions that satisfy these criteria have to be granted.

o If Council approves the Leaseback Submission and grants development consent, then, at the relevant time that the PAA/road is dedicated, it is leased back to Celestino in accordance with the agreed terms of the AFL, and the standard-form Lease that is annexed to the AFL. The terms of the Lease are 40 years from the date the first Lease is granted (and so lease terms will decrease over time) plus an option for renewal of a further 40 years. All Leases will expire on a common date, no matter when they are granted.

o The AFL and Lease include a number of safeguards to ensure that PAA’s and roads are maintained to at least the same standard as if the Council was maintaining them, and to ensure that public access is provided at all times (except for emergencies and the like).

· A hierarchy of road typologies has been included in the VPA. These treatments are not mandatory but are included to give guidance to future readers as to how the parties intend for roads may be treated. This will ensure that Celestino and Council are in concert with regard to the manner in which various roads may be owned and managed. The proposed road hierarchy is as following:

o Dedication Roads: Roads that will be dedicated to Council in the ordinary manner – primarily located adjacent to lots that are intended to be sold as individual Torrens titled residential lots.

o Leaseback Roads: Roads that are dedicated to Council, but immediately leased back to Celestino. These will primarily be boulevards and other higher order roads.

o Private Roads: Roads which will be retained by Celestino. These are primarily those roads that are within self-contained campus-style super lot areas.

· PAA’s and Leaseback Roads are to be classified by Council as “operational land” under the Local Government Act 1993, to ensure that they are capable of being leased, and used for the purposes intended under the VPA. Nonetheless, the provisions in the VPA, Lease and AFL will ensure that public access is provided, and that they are maintained according to Council’s standards.

· The VPA also provides that when a road or relevant PAA is dedicated to the Council, Council will grant Celestino (or its service provider and/or the dominant lot) an easement for services in the relevant location (i.e. services trench) to allow Celestino to run and maintain innovative private services such as grey-water recycling, co-generation of electricity, ultra-fast broadband, and the like. The terms of the easement will be standard-form and are included as Schedule 7.

Celestino will be maintaining the publicly owned facilities which would otherwise have been maintained by council. Therefore, the lease document will allow Celestino to seek a maintenance contribution from council for publicly owned leased facilities.

A table of amendments to the Sydney Science Park Voluntary Planning Agreement is provided as Attachment 1 to this report.

Legal matters still being finalised

Certain minor matters are still being finalised between legal representatives of both parties. These include the following:

1. A clause that requires an early submission from Celestino indicating which land in a future development application will be dedicated to council or retained in private ownership. This will give certainty to Celestino before a formal development application is lodged.

2. Negotiations around provision for an easement on council owned parks for technological services provided by Celestino

3. Legal matter around easement over roads that are covered by a lease. The lease will be for a period of 40 years and the easement may be affected after the end of the lease period.

4. Minor refinements to the wording of various clauses in the document.

Next Steps

If Council resolves to enter into the amended VPA with Celestino, the next steps in advancing the VPA include:

1. The Lawyers representing both parties will refine and finalise the attached VPA.

2. Public notification of the amended VPA for a period of 28 days.

3. Following conclusion of the notification period, and assuming there are no significant objections, the amended VPA will be signed by the General Manager on Council’s behalf. Upon signature, the VPA take effects and will be triggered when development of the site occurs in a manner described in the VPA.

4. When the amended VPA has been signed, Council’s VPAs register will be updated (including on our website) and the Department of Planning and Environment must be notified in order to amend their register of Agreements.

RECOMMENDATION

That:

1. The information contained in the report on Sydney Science Park Voluntary Planning Agreement Amendment be received

2. Council adopt the Amended Sydney Science Park VPA shown at Attachment 2 and note that this will be refined and amended in accordance with the final agreement between the lawyers representing both parties;

3. The draft Sydney Science Park VPA be publicly notified in accordance with the requirements of the Environmental Planning and Assessment Act, 1979;

4. Council authorise the General Manager to sign the Amended VPA upon conclusion of the public notification of the Agreement and to make any minor amendments necessary to ensure its legality (e.g. typographic errors, dates, etc.); and

5. The Department of Planning be notified of the signing of the VPA and Council’s register of VPAs and website be updated to record the Agreement.

ATTACHMENTS/APPENDICES

1. ⇩	Table of Amendments to the Sydney Science Park Voluntary Planning Agreement	1 Page	Attachments Included
2. ⇩	Amended Voluntary Planning Agreement for Sydney Science Park	65 Pages	Attachments Included

Ordinary Meeting 29 October 2018

Review of Environmental Factors for Mulgoa Road Upgrade between Jeanette Street, Regentville and Blaikie Road, Jamisontown

Compiled by: Walter Sinnadurai, Transportation Planner

Authorised by: Adam Wilkinson, Engineering Services Manager

Outcome	We can get around the City
Strategy	Provide a safe and efficient road and pathway network
Service Activity	Provide technical advice on traffic issues and plan for the delivery of roads and shared pathways

Executive Summary

The purpose of this report is to provide information to Council regarding the Review of Environmental Factors (REF) for “Mulgoa Road Upgrade between Jeanette Street, Regentville and Blaikie Road, Jamisontown” prepared by the Roads and Maritime Services (RMS). This report will provide an assessment of the key issues that have been part of RMS exhibition material presented through the community feedback information.

The report recommends that the Engineering Services Manager be authorised to finalise a submission, based on this report, and forward it to the RMS by the closing date of 6 November 2018.

Background

For many years, Council has advocated for the Mulgoa Road/Castlereagh Road Corridor Upgrade. In August 2015, the NSW Government committed $5 million to commence the planning for the future 6.5km upgrade and widening of Mulgoa Road/Castlereagh Road Corridor (between Glenmore Parkway and Andrews Road) to support current and future traffic demands and expected growth in the area.

The ultimate route upgrade includes road widening from Andrews Road to Glenmore Parkway as well as road widening, improving intersections and improving turn lanes to key roads along the Mulgoa Road/Castlereagh Road corridor.

In July 2016, the Australian and NSW Governments announced a funding commitment of $100 million to widen (Stage 1) Mulgoa Road between Jeanette Street, Regentville and Blaikie Road, Jamisontown.

In May 2017, Council made a submission to Roads and Maritime Services (RMS) in response to its Preferred Option for the Mulgoa Road/Castlereagh Road Corridor between Glenmore Parkway, Glenmore Park and Andrews Road, Penrith.

At a recent Councillor Briefing held on 10 September 2018, RMS presented to Council the details of the proposed (Stage 1) upgrade.

Current Situation

RMS has developed the concept design and REF for “Mulgoa Road Upgrade - Jeanette Street to Blaikie Road”, after various workshops and review of the comments and issues that were raised by various stakeholders including Penrith City Council. RMS was seeking community feedback by Friday 21 September 2018. Council has secured a time extension from RMS until 6 November 2018 to allow sufficient time to consider and respond to the REF.

The RMS is proposing to upgrade a 1.3 km section of Mulgoa Road between Jeanette Street, Regentville and Blaikie Road, Jamisontown. This would form the first stage of the Mulgoa Road/Castlereagh Road corridor upgrade, announced in 2015. Key features of the proposal include:

· Upgrading 1.3-km of existing road from two lanes to three lanes in each direction

· Extending the southbound left and right-turn slip lanes entering the M4 Motorway

· Combining the M4 Smart Motorway project by providing an upgrade to the exit ramps

· Reducing the width of the embankments supporting the M4 Motorway road bridges and installing retaining structures to create space for through-lanes on the outside of the piers

· Removing the tunnel access to the Penrith Homemakers Centre at Wolseley Street by providing dual right-turn lanes

· Installing an estimated 4.5 metre-high and 600-metre-long noise wall between Glenbrook Street and the M4 Motorway interchange along the eastern side of Mulgoa Road

· Making adjustments to lane width and turning alignments at the Wolseley Street, Factory Road/Jeanette Street, Glenbrook Street, and Blaikie Road intersections

· Relocating the existing footpath along the western side of Mulgoa Road to widen the road

· Providing an active transport corridor along the eastern side of Mulgoa Road, including a 3.5-metrewide shared use pedestrian and cyclist path

· Connecting Hatchinson Crescent, Huron Place and Peter Court to create a shared transit zone for vehicles and cyclists and providing an adjacent footpath

· Providing bus-priority measures at the Blaikie Road, Glenbrook Street, and Wolseley Street intersections in the form of bus queue jump lanes.

Subject to State Government determination and approval, construction is expected to start in 2020 and take about two years to complete.

RMS proposes a temporary site compound that would be placed on the Council reserve to the east of Mulgoa Road south of the M4 Motorway interchange. This is subject to further negotiations.

The proposed road upgrade will impact about 0.8 hectares of private land which would be acquired from 21 properties to widen the road. This would involve strip acquisition along the front of 17 properties (nine residential properties and seven commercial properties) and the total acquisition of four residential lots.

The proposed widening has an adverse impact on the stand of large trees in front of the Grey Gums Hotel. This is addressed in more detail later in the report.

Mulgoa Road and local roads in the area are expected to remain open to traffic during construction, and all users would still have access to the range of commercial, public and private properties in the area. Traffic control measures would be introduced at different times during construction, which may include speed restrictions, the use of traffic controllers, and temporary relocation of bus stops or diversion of footpaths.

This report and Council’s submission will focus more-so on a small number of outstanding matters for which we believe further consideration must be given. Furthermore, Council would welcome the opportunity to assist the RMS in reviewing matters raised separately by the community to RMS through the recent exhibition process.

Summary of Council’s Submission

Council supports and welcomes the RMS’ proposal for the road widening to 3 lanes along each direction along Mulgoa Road. This is a critical transport corridor and at the same time is a “gateway” into our city.

The REF acknowledged that the proposed central median will encourage traffic to use local roads and will avert motorists from using residential driveways to turn around. Council is seeking the implementation of local road roundabouts at three locations.

It is expected that the proposed road widening will result in the removal of Forest Red Gums (Grey Gums) which form part of remnant River Flat Eucalypt Forest (Endangered Ecological Community under the NSW Biodiversity Conservation Act 2016), and are significant in the landscape, have high habitat value and are considered to have high value to the community. As such it is critical that, as a matter of priority, the RMS undertakes and documents a more thorough Biodiversity Assessment Report, a detailed Arborist Assessment of each individual tree with an accompanying impact assessment. It is further requested that opportunities to reduce the size of the median and shared path be considered. Council would welcome the opportunity to be a part of a co-design process that seeks to investigate alternate solutions to the road design with the aim of minimising impact on these trees.

From a landscape, urban design and viewscape perspective, Council expresses concern for the loss of amenity. Careful planning and design is required to retain as many trees as possible and achieve appropriate verge widths to enable and sustain significant tree plantings. Council is seeking that the urban landscape design should accommodate verges that are wide enough to sustain both green and grey infrastructure to support the green corridor vision to be realised.

Council is seeking the RMS’ acquisitions team to open discussions with Council’s Property Development Department for the agreement for the proposed site compound on Council’s Reserve.

Council’s comprehensive submission to the RMS regarding the REF is presented as an attachment to this report.

Conclusion

The RMS has developed a concept design plan to upgrade a 1.3km section of Mulgoa Road between Jeanette Street, Regentville and Blaikie Road, Jamisontown. The improvements and upgrade to this critical arterial road corridor are supported in principle, subject to the matters contained within this report being addressed by the RMS in the finalisation of the design. Our submission to RMS will seek to reinforce Council’s in-principle support of the project and highlight a small number of matters which warrant further consideration.

The key issues identified within the body of this report will be included in Council’s submission to the RMS and Council officers will continue to work with the RMS to ensure that the future upgrade delivers appropriate outcomes for all stakeholders.

RECOMMENDATION

That:

1. The information contained in the report on Review of Environmental Factors for Mulgoa Road Upgrade between Jeanette Street, Regentville and Blaikie Road, Jamisontown be received.

2. Council’s Engineering Services Manager be authorised to finalise a submission, based on this report, to the Roads and Maritime Services by 6 November 2018.

3. Council write to the Local and Federal Members seeking support for the Mulgoa Road Upgrade between Jeanette Street, Regentville and Blaikie Road, Jamisontown and highlighting the important elements of Council’s submission.

ATTACHMENTS/APPENDICES

1. ⇩

Council's comprehensive submission to the RMS

9 Pages

Attachments Included

Ordinary Meeting 29 October 2018

Tender Reference 17/18-20 Integrated Parking Management System (IPMS) for Penrith City Centre

Compiled by: Walter Sinnadurai, Transportation Planner

Authorised by: Adam Wilkinson, Engineering Services Manager

Outcome	We can get around the City
Strategy	Provide a safe and efficient road and pathway network
Service Activity	Provide technical advice on traffic issues and plan for the delivery of roads and shared pathways

Executive Summary

Tender reference 17/18-20 for the provision of an Integrated Parking Management System (IPMS) for Penrith City Centre was recently advertised. The tender closed on 2 May 2018.

This report advises Council of the outcome of the tender process and recommends that the tender from Duncan Solution Australia be accepted for the full scope of works outlined in RFT 17/18-20 for the supply, installation and maintenance of the IPMS, for a total amount of $1,543,936.37 (excluding GST).

This new system will provide real-time data on parking utilisation and availability in the Penrith City Centre. This information will aid future decisions about parking management and supply. The System also provides a mobile device App to assist motorists to find available parking spaces.

Background

Council adopted the Penrith City Centre Parking Strategy in 2011. This strategy includes a suite of short, medium and long-term strategies and actions, some of which have been implemented to improve the supply and turn-over of parking in the City Centre.

A detailed report was prepared by Bitzios Consulting in 2017, which showed a high-level of parking demand being experienced within the Penrith City Centre. The report outlined areas of high parking demand, which in some areas experience 100% parking occupancy.

Subsequent to the report’s findings, we began investigating ways to improve the utilisation of on-street parking spaces in the Penrith City Centre - including the feasibility of introducing in-ground sensor technology. In-ground parking sensors are being rolled out by many municipalities that are committed to a “Smart City” vision.

Council has already successfully trialled parking sensors within the Edwards Place car parks over the last 24 months. A total to 93 in-ground sensors are currently in operation. High-level reports of sensor activity indicate they have made a positive impact in reducing overstays; resulting in higher turnover and greater certainty for motorists trying to find a parking space.

Request for Tender

The Request for Tender relates to the provision of equipment and services to design, supply, install, program, commission and maintain over 5-years, an integrated parking management system for Penrith City Council. The project involves the following technologies:

1. Installing in-ground parking sensors in the Penrith City Centre, within both timed on-street and off-street parking spaces

2. Providing parking management technology

3. Installing in-ground sensors in the Judges Place Car Park including some parking guidance (PGS) signage

Tender Evaluation Process

The Tender Evaluation Committee (TEC) was chaired by Council’s Engineering Services Manager and consisted of Council’s Transportation Planner, ICT Operations Manager, Ranger & Animal Services Coordinator and a subject matter expert from Caldwell & Kent Consulting. The Tender included the following key elements;

· Accuracy

· Integration with Council’s systems

· Product life and longevity

· Simplified reporting system and capabilities

The evaluation criteria advertised and used in assessing the tenders received, included the following:

· Tenderer Profile

· Declaration on Behalf of Tenderer and Declarant for Tenderer

· Business References

· Completion of Forms

· Compliance Statement

· Demonstrated Ability

· Works Method and Program

· Financials

· Employment Policies

· Quality Assurance Systems

· Environmental Management Systems

· Work Health and Safety

Initial Tender Review

A full listing of the tenders received is detailed below in price order, including maintenance over a five year period (ex GST):

Company	Capital Costs	Maintenance Costs over 5 year period	Total Cost after 5 years	Compliance to IPMS Specification	Company Address
Telstra Corp Ltd	$564,172	$41,206	$605,378	Minimal compliance	400 George Street Sydney NSW 2000
Smart Parking	$558,961	$524,162	$1,083,123	Minimal compliance	854 Lorimer Street Port Melbourne VIC 3207
Duncan Solutions (Reino)	$470,577	$1,073,360	$1,543,937	Full compliance	15/39 Herbert Street, St Leonards, NSW, 2065
Database Consultants Australia (Compliance)	$814,569	$1,778,044	$2,592,613	Full compliance	Level 5, 355 Spencer Street, West Melbourne VIC 3003

The tenders were evaluated in detail against the above weighted evaluation criteria to determine an effectiveness rating. Consideration was then given to the tenderer’s price schedules and technical competency to determine the best value for money solution. This is a very unique technology and Council developed a comprehensive scope for the project. Accordingly, the assessment process focuses on the ability of each tender to meet the scope and objectives of the project brief.

Evaluation of the Preferred Tender

The tenders submitted by ‘Smart Parking’ and ‘Telstra Corp Ltd’ demonstrated minimal compliance with the brief and were determined to be non-conforming. Their sensors may be workable in the medium term (approximately 2 years), however there was little evidence that Smart Parking and Testra Corp Ltd could underwrite their performance over 5 years. In addition, there is no evidence of Smart Parking having a field tested enforcement application in the market within any part of their submission. The Committee determined there was no advantage to give further consideration to these tenders, as they could not deliver Council’s desired outcome.

In regards to pricing that companies charge for sensor solutions, there has been a great level of variability in the average unit price from one tender to the next. Not only this, the vendors themselves have varied their pricing strategies from tender to tender. Although the exact reasons for this is unknown, sensors are typically inexpensive to manufacture. The main production costs that vendors need to recuperate relates to research and development and salary overheads.

Smart Parking has made major inroads in the government market through ambitious marketing campaigns aimed at the Smart City movement. However, it is our opinion that their product has not been proven to maintain high accuracy under heavy traffic conditions. This may change in the future as they continue to develop their product.

Telstra Corp Ltd where a party to the submission made by Smart Parking, as well as submitting an individual tender. Alone, they failed to demonstrate that they meet our criteria.

DCA has enjoyed market dominance for parking infringement solutions (i.e. PIN FORCE). This has been the main driver for their interest in expanding their product offering compatible solutions such as parking sensors. In the past it has been speculated (based on the industry experience of our consultant), that they have been awarded major tenders in Australia for their sensor solution even at a relatively higher price (than industry average). There is no technical reason for their solution to be more expensive compared with other providers, and it can only be based on their pricing strategy.

The price provided by Duncan Solutions is fairly consistent with the average cost of sensors over the past few years. Through our recent trial, they have demonstrated the ability to meet the criteria established by Council. Duncan Solutions have invested significantly in their technology and have made even further advancements in their accuracy and reliability.

There are some significant variations between vendors for specific line items. For example, DCA have quoted a cost per sensor for the Judges Place car park equal to that of their street sensor. Duncan Solutions however have costed their off-street car park sensors at a significantly higher rate. After reviewing the form factor (sensor technology and calibration) of Duncan Solution’s proposed sensor for Judges Place car park, it is noted that it has been specifically designed to provide high levels of vehicle detection, without the need of being drilled into the concrete slab. This means that the internal circuitry would have been reworked to manage the very different environmental conditions experienced within an enclosed concrete space (as opposed to a ground based sensor). Therefore, it is likely they are proposing a specialised sensor solution for the Judges Place car park and have priced accordingly. DCA on the other hand has simply applied the same pricing for perhaps a similar solution (to their on-street sensors).

The installation costs for DCA are noted to well exceed that of Duncan Solutions. The reason for this is likely due to the larger size of the DCA in ground sensor. It is expected to be at least double the size of competitor sensors and therefore would require additional drilling into the road base. This will also require more waste removal, more traffic management time and more make good materials. Additionally, they are a Melbourne based company and do not have the ability to oversee Sydney projects directly. All these factors are likely to drive up the price of installation.

Overall Duncan Solutions have a proven enforcement application. Their sensor application is the most efficient and technically advanced with regards to network architecture and power consumption. Over the past 24 months, Council has successfully trialled parking sensor technology from Duncan Solutions within the Edward Place car park with positive results. The higher turnover of parking spaces has resulted in more people being able to find a space quickly and access local business and services. This sensor technology allows rangers to identify overstay vehicles through an internet connection from their hand-held devices at any location.

In summary, it is recognised however there is a large variation in submitted tender prices; the reasons for this is many and varied and in-part driven by the uniqueness of this project. Overall, Duncan Solutions provide the best value for money and clearly achieves the objectives of the project.

The Duncan Solutions submission also includes an option to provide a smart phone App, which is designed to assist customers to find available parking. The company has invested significantly in the development of this technology which will be linked to the sensors and provide real-time information to motorists on the availability of the parking spaces in the City Centre.

Financial Services Manager’s Comment

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Duncan Solutions. These checks were completed by Corporate Scorecard Pty Ltd and have been reviewed by Financial Services. Based on this review, no concerns were raised as to the ability of Duncan Solutions to perform the works described.

The total tendered price of Duncan Solutions of $1,543,937 (excluding GST) is within the provisioned budget allocation in Council’s Car Parking & Traffic Facilities Reserve. This price includes a capital/implementation component of $470,577 and a 5-year maintenance period totalling $1,073,360.

Tender Advisory Group (TAG) Comment

The Tender Advisory Group’s objective is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of the Executive Manager Environment & City, Wayne Mitchell, Development Financial Services Manager, Neil Farquharson, and Governance Coordinator, Adam Beggs, met to consider the report and recommendations in relation to the tender for the IPMS for Penrith City Centre. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Conclusion

The Tender Evaluation Committee is of the view that Duncan Solutions have provided the most advantageous tender for a new Integrated Parking Management System and it is recommended that Duncan Solutions be awarded the contract for a contract sum of $1,543,937 (excluding GST).

This new system will provide important real-time data on parking utilisation and availability in the Penrith City Centre. This will be important information to inform future decisions about parking supply and management into the future.

RECOMMENDATION

That:

1. The information contained in the report on Tender Reference 17/18-20 Integrated Parking Management System (IPMS) for Penrith City Centre be received.

2. Duncan Solution be awarded the 5-year contract subject to the execution of a formal agreement for the Integrated Parking Management System (IPMS) for the supplier and licensor of the products and provide installation and maintenance services, for an amount of $1,543,937 (excluding GST).

3. The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

ATTACHMENTS/APPENDICES

There are no attachments for this report.

Ordinary Meeting 29 October 2018

RFT18/19-01 Supply, Installation and Repair of Various Types of Fencing

Compiled by: Gowry Gowrythasan, Civil Operations Engineer

Hang He, Project Engineer

Authorised by: John Gordon, City Presentation Manager

Outcome	We can get around the City
Strategy	Provide a safe and efficient road and pathway network
Service Activity	Maintain the City's roads and pathways

Executive Summary

A tender for the provision of Supply, Installation & Repair of various types of fencing within the Penrith Local Government Area, for an initial period of three (3) years with an option to extend for a further two (2) x one (1) year periods, was advertised on 23 and 28 August 2018 and closed on 19 September 2018.

This report advises Council of the outcome of the tender process to establish a preferred supplier list and recommends that the tenders from Metal Fencing Specialists Pty Ltd, Northern Fencing Specialists Pty Ltd, First Choice Fencing be accepted for the Supply, Installation & Repair of various types of fencing for a period of three (3) years, with an option to extend for a further two (2) x (1) year periods as per the recommendations contained at the end of the report.

Background

The purpose of this Tender was to establish a preferred list of Contractors to perform part or all of the following services on an ‘as required’ basis throughout the term of the agreement. The preferred list of contractors will be capable of providing the following services:

· Supply & Installation of New Various Types of Fencing

· Supply & Installation of Guard Rail (Roadside Safety Barriers)

· Supply & Installation of Steel Bollards

· Repair of existing Fencing and Barriers

The current contract arrangement for this service expired in July 2018.

Tenders were advertised in the Western Weekender and the e-tendering website on 23 August 2018 and the Sydney Morning Herald on 28 August 2018 for the provision of Supply, Installation & Repair of various types of fencing.

Tenderers were required to submit their tender by using the APET 360 online Portal which clearly identified the required response against each of the evaluation criteria. Tenderers were also required to complete a price schedule setting out the unit rates for Repair, Supply & Installation of various types of fencing.

Tender Evaluation Panel

The Tender Evaluation Panel consisted of Gowry Gowrythasan (Civil Operations Engineer), Hang He (Project Engineer), Lynden Tippet (Contract Coordinator), and John Gordon (City Presentations Manager).

Tender evaluation process was facilitated by Allyce Langton (Supply Officer - Contracts).

Evaluation process

The process for the evaluation of tenders was as follows:

1. Initial review of tenders to determine compliance with the evaluation criteria, including the ability of tenderers to provide the full range of services specified;

2. Assessment of costs based on the unit rates tendered and the allocated staff to perform the services, and determination of a short-list based on the best rankings from 1 above.

Tender Evaluation Criteria

The selection criteria advertised and used in assessing the tenders were:

Scope of Requirements

· Demonstrated Ability

· Financial

· Environmental Management

· Quality Assurance System

· Work Health & Safety

Summary of Tenders Received

A total of 11 submissions were received from the following respondents (listed in alphabetical order) in response to the advertised tender:

Tenderer’s Name	Names of Business Directors, Managers and/or Owners	Location of the Business
A.S.S. Fencing	Sherif Hanna Sam Hanna Maria Hanna	11 Rowood Rd, Prospect NSW 2148
Antouns Construction Pty Ltd t/a AMJ Demolition & Excavation	Michael Antoun	44 Pearson St, South Wentworthville NSW 2145
Colemans Group (aust) Pty Ltd	Michael Coleman	4 Kaleski Street, Moorbank NSW 2170
First Choice Fencing	Kamal Elmasri	19A/9 Lyn Parade, Prestons NSW 2170
Forbes Fabrication Pty Ltd	Michael Forbes	38/130 Hassall St, Wetherill Park NSW 2164
Metal Fencing Specialists Pty Ltd	Rudy Alexander Diener Steven Diener Barbara Diener	7 Kenoma Place, Arndell Park NSW 2148
MW Civil Engineering & Constructions PL	Munir Toma	1 Canley Vale Rd, Canley Heights NSW 2166
Northern Fencing Specialists Pty Ltd	Glen Plummer	26 Regentville Rd, Jamisontown NSW 2750
P&C Fencing Pty Ltd	Peter Mannah James Mannah	5 York Rd, Ingleburn NSW 2565
Strop Pty Ltd	Jeffery Norris	88 Toongabbie Rd, Toongabbie NSW 2146
Top Job Installation Pty Ltd	Sean Welsh	177 Beaconsfield St, Milperra NSW 2214

Criteria Evaluation

The initial stage of the evaluation process involved assessing all of the companies against the evaluation criteria within the tender. Each company demonstrated their capability, environmental, quality and work health & safety requirements in performing the specified works.

After the criteria evaluation it was determined by the Tender Evaluation Panel that there was no advantage to Council in further considering tenderers with scores below 70%, and as a result, the top five (5) tenderers were considered for the second stage of the price evaluation process.

The following 5 companies were short listed, and they are listed in alphabetical order:

Antouns Construction Pty Ltd t/a AMJ Demolition & Excavation

First Choice Fencing

Metal Fencing Specialists Pty Ltd

Northern Fencing Specialist Pty Ltd

P&C Fencing Pty Ltd

Price Evaluation

Prices were requested for the supply and installation of the following type of services including repair works:

Various Types of Fencing

· Chain Wire Fencing

· Tubular Steel Security Fencing

· Pipe Handrail

Roadside Safety Barriers

· Guard Rail

· RMS Type Pedestrian Fence

· Wire Rope Type Fence and

· Steel Bollards

To enable a full comparison of the unit rates submitted, a total annualised cost for each tenderer has been calculated, based on the estimated annualised quantity of each service specified in the tender.

Chain Wire Fencing

Tenderer’s Name	Estimated Annualised Cost
Metal Fencing Specialists Pty Ltd	$11,150.00
Antouns Construction Pty Ltd	$19,750.00
First Choice Fencing	$22,350.00
Northern Fencing Specialists Pty Ltd	$25,940.00
P&C Fencing Pty Ltd	$39,430.00

Based on compliance and cost rankings, Metal Fencing Specialists Pty Ltd’s offer represents the best value to Council for the Supply and Installation of Chain Wire fencing. No second preference was chosen as the other prices were 77% higher than the first preference, and there is no advantage to Council in considering other offers.

Tubular Steel Security Fencing

Tenderer’s Name	Estimated Annualised Cost
Metal Fencing Specialists Pty Ltd	$25,000.00
Northern Fencing Specialists Pty Ltd	$28,300.00
P&C Fencing Pty Ltd	$33,000.00
First Choice Fencing	$52,000.00
Antouns Construction Pty Ltd	$53,000.00

Based on compliance and cost rankings, Metal Fencing Specialists Pty Ltd’s offer represents the best value to Council for the Supply and Installation of Tubular Steel Security fencing. Northern Fencing Specialists Pty Ltd would be a suitable back up provider of this service, where the primary tenderer is not available.

Pipe Handrail Fencing

Tenderer’s Name	Estimated Annualised Cost
Metal Fencing Specialists Pty Ltd	$26,750.00
Northern Fencing Specialists Pty Ltd	$50,675.00
First Choice Fencing	$52,100.00
P&C Fencing Pty Ltd	$137,995.00
Antouns Construction Pty Ltd	$150,500.00

Based on compliance and cost rankings, Metal Fencing Specialists Pty Ltd’s offer represents the best value to Council for the Supply and Installation of Pipe Handrail fencing. No second preference was chosen as the other prices were 89% higher than the first preference and there is no advantage to Council in considering other offers.

Guard Rail Barriers

Tenderer’s Name	Estimated Annualised Cost
Metal Fencing Specialists Pty Ltd	$41,125.00
Northern Fencing Specialists Pty Ltd	$73,050.00
First Choice Fencing	$74,000.00
Antouns Construction Pty Ltd	$84,500.00

P&C Fencing Pty Ltd only submitted a partial offer for the service and hence, they were not considered for this service.

Based on compliance and cost rankings, Metal Fencing Specialists Pty Ltd’s offer represents the best value to Council for the Supply and Installation of Guard Rail barriers. No second preference was chosen as the other prices were 77% higher than the first preference and there is no advantage to Council in considering other offers.

RMS Type Pedestrian Safety Fence

Tenderer’s Name	Estimated Annualised Cost
Metal Fencing Specialists Pty Ltd	$85,250.00
First Choice Fencing	$88,250.00
Northern Fencing Specialists Pty Ltd	$91,050.00
P&C Fencing Pty Ltd	$119,625.00
Antouns Construction Pty Ltd	$180,000.00

Based on compliance and cost rankings, Metal Fencing Specialists Pty Ltd’s offer represents the best value to Council for the Supply and Installation of RMS Type Pedestrian Safety fence. First Choice Fencing and Northern Fencing Specialists Pty Ltd would be suitable secondary and tertiary back up providers for this service respectively.

Wire Rope Type Barriers

Tenderer’s Name	Estimated Annualised Cost
Metal Fencing Specialists Pty Ltd	$22,000.00
Antouns Construction Pty Ltd	$49,000.00
First Choice Fencing	$51,500.00
Northern Fencing Specialists Pty Ltd	$59,000.00

P&C Fencing Pty Ltd did not submit a rate for this service, hence they were not considered for this service.

Based on compliance and cost rankings, Metal Fencing Specialists Pty Ltd’s offer represents the best value to Council for the Supply and Installation of Wire Rope Type fencing. No second preference was chosen as the other prices were more than double compared to the first preference and there is no advantage to Council in considering other offers.

Steel Bollards

Tenderer’s Name	Estimated Annualised Cost
Metal Fencing Specialists Pty Ltd	$66,500.00
P&C Fencing Pty Ltd	$100,300.00
Northern Fencing Specialists Pty Ltd	$134,300.00
First Choice Fencing	$207,500.00
Antouns Construction Pty Ltd	$377,500.00

Based on compliance and cost rankings, Metal Fencing Specialists Pty Ltd’s offer represents the best value to Council for the Supply and Installation of Steel Bollards. No second preference was chosen as the other prices were 50% higher than the first preference and there is no advantage to Council in considering other offers.

Repair of existing Fencing and Barriers

Repairs will be required on Council’s existing fencing and barriers during this contract and will be charged at the offered hourly rate.

Tenderer’s Name	Hourly Rate
Metal Fencing Specialists Pty Ltd	$48.00 per hour
P&C Fencing Pty Ltd	$55.00 per hour
Northern Fencing Specialists Pty Ltd	$62.50 per hour
Antouns Construction Pty Ltd	$65.00 per hour
First Choice Fencing	$75.00 per hour

Metal Fencing Specialists Pty Ltd’s offer represents the best value to Council for the Repair of existing Fencing and Barriers.

When repairs to fencing and barriers are required, Metal Fencing Specialists Pty Ltd will be required to submit a total price for the repair that states the total hours and cost of materials.

Financial and Reference Checks

Third Party financial and performance assessment checks were conducted by Corporate Scorecard Pty Ltd for Metal Fencing Specialists Pty Ltd, Northern Fencing Specialists Pty Ltd and First Choice Fencing.

Metal Fencing Specialists Pty Ltd has a sound financial capacity and positive references regarding their work. They previously had a contract with Penrith City Council and demonstrated their capability in performing the services.

Northern Fencing Specialists Pty Ltd has a sound financial capacity and positive references regarding their work. They currently have contracts with Strathfield Council and Lake Macquarie City Council.

First Choice Fencing has a satisfactory financial capacity. They currently have contracts with the following Co-Wyn Building and Ichor Construction companies.

Conclusion

Based on both effectiveness and price evaluation, the Tender Evaluation Panel are of the opinion that Metal Fencing Specialists Pty Ltd has provided a competitive rate and demonstrated its capability in accordance with the tender requirements and is therefore recommended as the primary contractor for all the above services.

Northern Fencing Specialists Pty Ltd be recommended as a backup provider, in the event that the primary contractor is unable to provide the service and be ranked second for the Tubular Streel Security Fencing and be ranked third for the RMS Type Pedestrian Fence.

First Choice Fencing will also act as a backup provider and be ranked second for the RMS Type Pedestrian Fence, in the event that the primary contractor is unable to provide the service.

Based on the detailed evaluation of all tenders received, the tender that represents the best overall value for money to Council for each service is summarised below, in the preferred ranking.

Service Contract	Preferred Tenderer Ranking
Chain Wire Fencing	1. Metal Fencing Specialists Pty Ltd
Tubular Steel Security Fencing	1. Metal Fencing Specialists Pty Ltd 2. Northern Fencing Specialists Pty Ltd
Pipe Handrail Fencing	1. Metal Fencing Specialists Pty Ltd
Guard Rail Barriers	1. Metal Fencing Specialists Pty Ltd
Wire Rope Type Barriers	1. Metal Fencing Specialists Pty Ltd
RMS Type Pedestrian Safety Fence	1. Metal Fencing Specialists Pty Ltd 2. First Choice Fencing 3. Northern Fencing Specialists Pty Ltd
Supply and Installation of Steel Bollards	1. Metal Fencing Specialists Pty Ltd
Repair of existing Fencing and Barriers	1. Metal Fencing Specialists Pty Ltd

Financial Services Manager’s Comments

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Metal Fencing Specialists Pty Ltd, Northern Fencing Specialists Pty Ltd and First Choice Fencing. These checks were completed by Corporate Scorecard Pty Ltd and have been reviewed by Financial Services. Any risks identified in the review of the tenderers have been discussed and explained to the Tender Evaluation Committee to allow this information to be considered as part of their evaluation. The services provided for in this tender are within the operating budget.

Tender Advisory Group (TAG) Comment

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of the Executive Manager City Assets, Brian Steffen, Governance Coordinator, Adam Beggs, and Financial Services Manager, Neil Farquharson, met to consider the report and recommendations in relation to the tender for the Supply, Installation and Repair of Various Types of Fencing. The TAG noted that the primary contractor and recommended alternative contractors submitted the lowest cost proposals and have the demonstrated ability to successfully undertake the required work. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

RECOMMENDATION

That:

1. The information contained in the report on RFT18/19-01 Supply, Installation and Repair of Various Types of Fencing be received.

2. A new 3 year contract with the option to extend for a further two (2) x one (1) year periods (subject to satisfactory performance) be awarded to the following companies for the specified services in accordance with the terms and conditions of the Tender:

a. Supply & Installation of Chain Wire Boundary Fencing be awarded to Metal Fencing Specialists Pty Ltd.

b. Supply & Installation of Tubular Steel Security Fencing be awarded to Metal Fencing Specialists Pty Ltd as the primary contractor and Northern Fencing Specialists Pty Ltd as the secondary contractor.

c. Supply & Installation of Pipe Handrail Fencing be awarded to Metal Fencing Specialists Pty Ltd as the primary contractor.

d. Supply & Installation of Guard Rail be awarded to Metal Fencing Specialists Pty Ltd as the primary contractor.

e. Supply & Installation of Wire Rope Type Fence be awarded to Metal Fencing Specialists Pty Ltd as the primary contractor.

f. Supply & Installation of RMS Type Pedestrian Fence be awarded to Metal Fencing Specialists Pty Ltd as the primary contractor.

First Choice Fencing and Northern Fencing Specialists Pty Ltd are the secondary and tertiary contractors respectively.

g. Supply & Installation of Steel Bollards be awarded to Metal Fencing Specialists Pty Ltd as the primary contractor.

h. General Fencing Repairs be awarded to Metal Fencing Specialists Pty Ltd as the primary contractor.

3. The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

ATTACHMENTS/APPENDICES

There are no attachments for this report.

Ordinary Meeting 29 October 2018

Tender Reference RFT18/19-03, Penrith Library Refurbishment Works

Compiled by: Mudassar Fayyaz, Major Projects Coordinator

Authorised by: Michael Jackson, Design and Projects Manager

Outcome	We have safe, vibrant places
Strategy	Make our public places safe and attractive
Service Activity	Manage the delivery of Council's major capital projects

Executive Summary

Tender reference RFT18/19-03 Penrith Library Refurbishment Works was advertised in the Western Weekender on 9^th August 2018 and Sydney Morning Herald on 14^th August 2018. The tender closed on 12^th September 2018.

This report advises Council of the outcome of the tender process and recommends that the tender from Trinity Quality Interiors Pty Ltd be accepted for the full scope of works outlined in RFT 18/19 -03 Penrith Library Refurbishment Works, for a total amount of $841,888.00 (excluding GST).

Background

Council is undertaking the Penrith Library Refurbishment Project to provide additional public space and to create a more spacious and conducive working environment for the library staff and members of the public.

The scope of work includes the following.

· Construction of 5 new staff toilets including an accessible toilet to replace the existing storage area.

· Dismantling existing kitchenette and developing storage space for home library section.

· Providing new breakout area for the staff.

· Construction of a new IT room and relocate segregated IT equipment into one room to optimise available space.

· Providing secured access to the home library, new IT room and corridor areas.

· Creating additional working space for library staff members by demolishing non-load bearing walls.

· Developing refurbished and improved research facilities including an open collaboration area.

· Replacing existing carpets from the staff and public areas included in the scope.

· Construction of a new office for Library Services Manager.

· Creating more space, including individual study tables and quiet work points in the public area.

The new furniture for the staff and public area will be procured directly by Council through a different contract.

Tender Evaluation Process

The Tender Evaluation Committee consisted of Michael Jackson – Manager Design and Projects, Mudassar Fayyaz - Major Projects Coordinator, and Sarah Dean – Library Services Manager. Allyce Langton from Council’s Procurement team performed the role of tender administrator.

The evaluation criteria advertised and used in assessing the tenders received included the following:

· Business References

· Demonstrated Ability

· Works Method and Program

· Financials

· Employment Policies (Apprenticeships)

· Quality Assurance Systems

· Environmental Management Systems

· Work Health & Safety

Initial Tender Review

A full listing of the 15 tenders received is detailed below in price order (ex GST).

Company	Tendered Price	Company Location	Directors
GJ Building Pty Limited	$572,730.00	Suite 203, 1 Showground Road, Sydney Olympic Park	Elias McGrath
Trinity Quality Interiors	$841,888.00	PO Box 926, Hurstville NSW 1481	Amanda Moglia
Everytrade Interiors Pty Ltd.	$870,000.00	Suite 2.29, 100 Collins Street, Alexandria NSW 2015	Haylie Logan
ID Fitouts Pty Ltd	$983,921.37	PO Box 1175, North Sydney 2059	John Paul Saab
AMA Projects	$993,864.00	Level 2, 205 Clarence Street, Sydney NSW 2000	David Naumovski
Elite Commercial Solutions Pty Ltd	$1,003,492.00	PO Box 7236 South Penrith NSW 2750	John Garatshun
Dezign Interiors	$1,085,700.00	19 John Street LAWSON NSW 3074	Rick Pridham
Avant Constructions Pty Ltd	$1,108,569.00	Unit1/51 Owen Street Glendenning NSW 2761	Antonio D'Urso
Classic Group Pty Ltd	$1,122,772.00	8/22 Hudson Avenue, Castle Hill,	Shane Goodrum
HPAC Pty Ltd	$1,140,872.00	Unit 16, 79-85 Mars Road, Lane Cove West NSW 2066	Anthony Head,
Glenstone Constructions	$1,154,867.11	3/152 Old Bathurst Road Emu Plains NSW 2776	Dominic Hogan
Belmadar Living Pty Ltd	$1,167,307.00	P.O. Box 389 St Leonards NSW 1590	Alf Marrocco
Acron Building	$1,253,888.00	18/20 tucks rd seven hills nsw 2147	Steven Jenkins
Rockbuild Developments Pty Ltd	$1,254,510.00	PO Box 299 PADSTOW NSW 2211	Danny Azar
Anson Jet	$1,385,953.85	Unit 3 1 Sydenham Road Brookvale NSW 2067	Ben Sheridan

Tenders submitted by the following 12 companies were in a price range that exceeded the available refurbishment budget.

· ID Fitouts Pty Ltd

· AMA Projects

· Elite Commercial Solutions Pty Ltd

· Dezign Interiors

· Avant Constructions Pty Ltd

· Classic Group Pty Ltd

· HPAC Pty Ltd

· Glenstone Constructions

· Belmadar Living Pty Ltd

· Acron Building

· Rockbuild Developments Pty Ltd

· Anson Jet

The Committee were of the opinion that there was no advantage to give further consideration to these tenders.

Evaluation of the Preferred Tender

Tenders submitted by remaining 3 companies were in an acceptable price range.

· GJ Building Pty Limited

· Trinity Quality Interiors

· Everytrade Interiors Pty Ltd

Their tenders were considered for assessment and evaluation using Apet360 software to provide a ranking for conformance with the evaluation criteria.

GJ Building Pty Ltd didn’t demonstrate any council and/or commercial experience in works of a similar nature, in addition to scoring poorly against the non-price criteria. Everytrade Interiors Pty Ltd scored the lowest effectiveness ranking in non-price criteria among these 3 companies.

Recommended Tenderer

After detailed assessment of tender submissions and effectiveness the tender from Trinity Quality Interiors Pty Ltd was considered by the Tender Evaluation Committee to provide the highest value for money compared to the next on the ranking list in terms of effectiveness.

Trinity Quality Interiors has demonstrated experience in commercial building fitouts and refurbishments works of similar nature. They have also completed a number of other library refurbishment projects that match closely to the scope of works included in the Penrith Library Refurbishment Project. The recommended company, Trinity Quality Interiors Pty Ltd was selected based on their:

1) Compliance with the tender evaluation criteria,

2) Demonstrated ability to meet Council’s requirements; and

3) Competitive price for the services offered.

The Tender Evaluation Committee thoroughly reviewed the information provided pertaining to past experience of the proposed tenderer.

Financial Services Manager’s Comment

Included in the assessment of tenders was the commissioning of independent reference checks, financial analysis, and performance analysis on Trinity Quality Interiors Pty Ltd. These checks were completed by Corporate Scorecard Pty Ltd and have been reviewed by Financial Services. Based on this review, no concerns were raised as to the ability of Trinity Quality Interiors Pty Ltd to perform the works described.

The total tendered price by Trinity Quality Interiors Pty Ltd of $841,888.00 (excluding GST) is within the available budget.

Tender Advisory Group (TAG) Comment

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of the Executive Manager City Assets, Brian Steffen, Financial Services Manager, Neil Farquharson and Acting Governance Manager, Adam Beggs, were briefed by the Design & Projects team about the background and the process followed. TAG considered the recommendations in relation to the tender for Penrith Library Refurbishment Works. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Conclusion

The Tender Evaluation Committee is of the opinion that Trinity Quality Interiors Pty Ltd provided the most advantageous tender and it is recommended that the Company be awarded the contract for a sum of $841,888.00 excluding GST.

RECOMMENDATION

That:

1. The information contained in the report on Tender Reference RFT18/19-03, Penrith Library Refurbishment Works be received

2. Trinity Quality Interiors Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Penrith Library Refurbishment Works for an amount of $841,888.00 excluding GST.

3. The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

ATTACHMENTS/APPENDICES

There are no attachments for this report.

Ordinary Meeting 29 October 2018

Magnetic Places Grants Program 2018-19

Compiled by: Donita Hulme, Cultural Engagement Officer

Authorised by: Jeni Pollard, Place Manager

Outcome	We have safe, vibrant places
Strategy	Help make our major centres and important community places safe and attractive
Service Activity	Help ensure our important community places meet the needs of the people that use them

Executive Summary

This report informs Council of the successful outcomes of the 2018 Magnetic Places Grants Program and recommends 5 new creative placemaking projects for funding in 2018-19.

Magnetic Places is a celebrated grants program that positions Penrith City as an innovator in community-driven placemaking. The grants are an integral component of the Neighbourhood Renewal Program and capitalise on valuable support from the City Presentation and Corporate Communications and Marketing Departments.

Magnetic Places supports projects that transform neighbourhood places into creative spaces involving active collaboration between artists and residents. The program celebrates diversity, innovation and culture in 12 of Penrith's established neighbourhoods and has produced over 80 successful placemaking projects, positively impacting the lives of more than 14,000 residents since 2007. These impacts have included greater community cohesion, improved wellbeing and increased civic participation along with the development of safer and more attractive public spaces in our neighbourhoods.

This report recommends 5 projects to be funded by the Magnetic Places Grants Program 2019 for a total funding spend of $48,536.

Stepping Stones in the Park | Lead by (Mr) Jan Cleveringa and Team Colyton in Colyton

Background

The Magnetic Places Grants Program was initiated in 2007-08 as a pilot with the objective of enabling residents, community groups, artists and organisations to activate local places. The program complements Council’s investment in identified priority neighbourhoods through the Neighbourhood Renewal Program.

Magnetic Places continues to grow and evolve as the City's communities collaborate with artists, organisations and each other to celebrate local identity and amplify the vibrancy of Penrith.

Since inception, the program has funded 80 successful projects and evaluations demonstrate that through the ‘making’ part of placemaking the program is contributing to the wellbeing of Penrith residents with participants reporting that they have made new friends, gained confidence and developed new skills amongst many other valuable outcomes.

Overview 2018 Magnetic Places

In October 2017-18, Council endorsed funding for 5 placemaking projects totalling $47,700.

These projects delivered positive impacts for the community including 45 activation workshops with 287 participants in 9 diverse locations. These 5 projects were supported by 2 resident-led community groups, 5 collaborating organisations and 6 paid artists who worked with residents to create 36 new artistic works. Celebration events extended the impact to 387 event visitors, generating a total of 674 residents who had the opportunity to participate in meaningful local community activities together. Project highlights include:

Maple Lane Arts Project | Lead by AbilityLinks and #NorthStMarysMatters

Maple Lane Arts Project Ability Links & Community Junction | North St Marys | $7720

The resident-led group, #NorthStMarysMatters worked with artist Willurai Kirkbright and local resident PeeWee to host painting sessions in Maple Lane (sometimes referred to as 'Scary Lane') to make this pedestrian thoroughfare visually brighter and more welcoming. A laneway BBQ brought residents together for generating ideas and a Pancake Party in Robin Wiles Park celebrated the completion of the project.

Resident: "It was a great feeling when we were all in the laneway at the celebration putting our mark on the final piece of artwork."

Stepping Stones in the Park Jan Cleveringa | Colyton | $9980

Residents of all ages gathered regularly with visual artist Jan Cleveringa in Turner St Park to learn a new fun skill while working together to generate ideas and then create the park's mosaics which included tiles for playing hopscotch.

Child: "So cool!" as they played hopscotch.

The North St Marys Town Musicians Anne Plummer | North St Marys | $10,000

Music artist Anne Plummer hosted regular, outdoor workshops with local school kids for learning how to read, write and play music in an energetic and fun way. Supported by Community Junction and hosted in the Outdoor Reading Room, a community-refreshed vacant space at the Parklawn Place shops, these sessions also provided shoppers and passers-by with entertainment.

Youth worker: "This was a great project where the students were positively engaged. It was cool! This was an opportunity they wouldn't otherwise have had. It was also a 'soft entry' into the community centre for other activities."

Anne Plummer working with young people from St Marys North Public School

The Community Colour UP Project Community Junction | Oxley Park | $10,000

Community Junction Inc, Colyton Colts Rugby League Club and Team Colyton collaborated on this exciting project with the community to transform the much-graffitied canteen at CEC Blinkhorn Oval. Visual artist James Lesjak-Atton, and local apprentice artist Michael Shield, hosted creative workshops in aerosol art and guided participants in applying the vibrant work to the canteen walls.

Participant: "When are you running another program please?"

Clr John Thain launching the Community Colour UP project at Colyton

Community Inspired Sensory Garden Mural and Garden Pieces Afford | Llandilo | $10,000

Groups of people with disabilities enjoyed weekly workshops to lovingly create vibrant clay pieces for a mural and garden decorations. Participants experienced community inclusiveness, new friendships and improved self-confidence.

Visitor: "I had no idea there was a community garden like this."

Beautiful mosaics developed at the Afford Sensory Garden, Llandilo

2019 Program activity

The 2019 Magnetic Places Grants Program promotional campaign began on 6 August at the start of the six-week application period. During that time the Neighbourhood Renewal Program received around 10 enquiries about the grants, which in turn generated 5 grant applications requesting a total of $48,536 in funding. Each year the program has a total of $50,000 available for grants.

The social media-based promotional campaign utilised three different e-flyers over time which were distributed via email broadcast to previous applicants, interested artists, community service providers and key networks. The e-flyer was re-posted by other councils and arts organisations and promoted via Council’s social media outlets. Magnetic Places also has a permanent home on the Grants page of the Council website.

All promotional information directed enquiries to the Grants page of the Council website where relevant information was available including the guidelines. A link to the SmartyGrants online grants submission platform was available during the application period (6 August – 24 September).

2019 Magnetic Places grant applications and assessment

A total of 5 applications were received for the 2019 Magnetic Places grants program. The applications received were of a high quality and all together totalled $48,536 in requested funds.

To be eligible, projects must demonstrate that they:

• creatively activate one or more public spaces for the whole community

• undertake quality creative engagement activities with residents

• attract many residents from a range of backgrounds to participate

• work with a sound budget and implementation plan

• be covered by a current certificate or have a quote for public liability insurance
(a current quote for insurance cover can be included in the budget).

Applications were submitted online and assessed online by a three-person panel including the Place Manager.

This panel reviewed all applications against the selection criteria and decided on recommendations to Council for funding. All the received applications satisfactorily met eligibility requirements.

When ranked against selection criteria and available funding, the competitive assessment process resulted in all 5 projects being shortlisted and represent a total request of $48,536. These projects are shown below in Table 1.

Project	Applicant	Neighbourhood	Request
A Kingswood Welcome	Small Shift	Kingswood	10,000
Community Tile Project	Afford	Llandilo	10,000
Connections Totems	Kerrie Keefe	St Marys	9236
It’s a Walk in the Park	Nepean Community and Neighbourhood Services	Kingswood Park	9300
Skate Park Mural	Nepean Community and Neighbourhood Services	Cranebrook	10,000
TOTAL			$48,536

The residual funds of $1,464 will be used in promotion by Council to support participation of residents of funded projects.

Financial Services Manager’s Comment

The Magnetic Places Grants Program is a Council funded project with the full annual allocation of $50,000 being available to fund the 5 placemaking projects identified and additional promotions by Council (of $1,464) to further support these projects.

Conclusion

Through the 2018 Magnetic Places Grants Program over 600 residents collaborated with 15 artists, community service providers and local groups to amplify their own creativity and enhance the vitality of their 9 locations. These placemaking projects also positively affected 387 event attendees and created 36 new artistic works.

The 5 projects (totalling $48,536) recommended for funding in 2019 will provide Penrith residents with opportunities to transform the ways in which they and others connect with local public spaces. This creative empowerment will continue to position Penrith City as an Australian leader in community-driven placemaking and creative neighbourhood renewal.

RECOMMENDATION

That:

1. The information contained in the report on Magnetic Places Grants Program 2018-19 be received

2. The 5 projects listed in Table 1 are funded as part of the Magnetic Places Grants Program 2019.

ATTACHMENTS/APPENDICES

1. ⇩

Projects recommended for funding

1 Page

Appendix

Ordinary Meeting 29 October 2018

Renew Our Libraries Funding Campaign

Compiled by: Sarah Dean, Library Services Manager

Authorised by: Vicki O’Kelly, Executive Manager - Community and Chief Operating Officer

Requested By: Councillor Kath Presdee

Outcome	We are healthy and share strong community spirit
Strategy	Provide opportunities for our community to be healthy and active
Service Activity	Deliver library services that support a vibrant, connected community

Executive Summary

This report was requested by Clr Kath Presdee and recommends Council endorses support for the NSW Public Libraries Association and Local Government funding advocacy initiative, Renew our Libraries.

Background

In 2017-18 over 496,000 people visited one of the Penrith library branches and over 507,000 items were borrowed. Almost 12,000 people attended one of our many library programs that was run throughout the course of the year. Our libraries provide several free services besides our lending collections to the residents of Penrith as well as space for the community to use to study, socialise and learn.

Whilst Council receives funds from State Government, these have gradually declined. In 2017-18 the library’s operating budget was $7,561,991. Of that amount only 6 per cent ($487,680) was funded by the State Government, the remaining 94 per cent ($7,074,311) was funded by Council.

In 2015-16, State funding for Public Libraries covered only 7.5% of the total costs of operating the 368 libraries across NSW. The level of State Government funding for NSW public libraries has reached crisis point. The key issues are that:

· NSW public libraries receive the lowest per-capita funding from their State Government compared to all other states in Australia.

· NSW councils are currently paying 92.5% of the costs to operate public libraries, up from 77% in 1980.

· In 2015-16, NSW State Government funding for public libraries was only $26.5M compared to a contribution of $341.1M from Local Government. NSW councils are paying 12 times more than the State Government to provide library services to their communities.

· The total funding available through the NSW Public Library Funding Strategy is not indexed to population growth or consumer price index (CPI), thereby contributing to the ongoing attrition of State Government funding.

· The 2018-2019 State Budget delivered a 5% cut to current funding and cut access to all infrastructure funding for metropolitan areas.

· Libraries play a major part in supporting the achievement of government literacy targets.

· Libraries provide collections, programs and spaces for marginalised groups including older people, refugee and culturally and linguistic diverse (CALD) communities, and people who are digitally disadvantaged.

In 2011, the NSW State Government made a pre-election commitment to comprehensively review the level and allocation of funding for NSW public libraries. The Library Council of NSW worked with the NSW Public Libraries Association and the State Library of NSW to develop an evidence-based submission.

The resulting submission Reforming Public Library Funding, recommending a fairer, simpler and more transparent method for the distribution of funds, was presented to the State Government in October 2012. Despite the undertaking of the State Government to comprehensively review funding for its public libraries, the recommendations of Reforming Public Library Funding were ignored, and the funding model was neither reviewed nor improved.

In 2016, the then Minister for the Arts, the Hon. Troy Grant, undertook to review the matter of State Government funding for NSW libraries at the end of the Fit for the Future program. At the 2016 LGNSW Conference, the Premier Mike Baird also committed to reviewing library funding.

The NSW Public Libraries Association has joined forces with Local Government NSW to establish a library funding advocacy initiative in the lead up to the 2019 NSW State election. The Renew Our Libraries strategy will continue to be rolled out over the next 5 months to persuade the Government that its network of 368 public libraries has reached a funding flashpoint that, without significantly increased and sustainable funding, is at risk of imminent service reduction.

It should be noted that the following motion (submitted by the Blue Mountains City Council) was unanimously endorsed at the Local Government NSW 2017 Conference:

That Local Government NSW works with the NSW Public Libraries Association (NSWPLA) to develop a strategic partnership to:

a) increase public awareness of the multiple roles that Local Government Public Libraries play in supporting the educational, social, cultural and economic outcomes in local communities

b) advocate, in the lead up to the March 2019 State election, for improved State Government funding for Local Government Public Libraries in NSW to enable public libraries to meet the growing needs of our local communities.

NSW public libraries are governed by the Library Act 1939, a legislative instrument that was initially introduced to ensure the provision and ongoing sustainability of libraries through State Government and Local Government collaboration and provide up to 50% of the funding required to establish and operate libraries. Since then local government has increasingly carried the funding burden with the situation deteriorating significantly since the 1980s. As a result, there are already examples of attrition in library staffing, opening hours, collections, services and programs in several councils across the state.

State Government funding for 2018-19

The 2018-19 NSW state budget delivered a 5% cut to current library funding and cut access to all infrastructure funding for metropolitan areas. The State Government has completely ignored the recommendation of its own expert panel, the Library Council of NSW which, in consultation with the State Library of NSW and the NSW Public Libraries Consultative Committee, recommended an increase in public library funding to $30M in 2018-19. The public library grant funding component, which has been a budget inclusion for many years, has been scrapped entirely. This component financed a competitive grant project which has part-funded countless library infrastructure and service projects over many years.

Conclusion

On 24 August 2018 the NSW government announced a $60 million funding commitment for NSW public libraries. Further clarification and work is required to fix the long-term funding model for NSW public libraries. It is critical that any commitment of extra funding be recurrent, to ensure our public libraries can continue to grow and provide those valued services with certainty well into the future. This is a welcome first step in the fight to secure equitable and sustainable long term additional funding for public libraries in NSW. It is important that the Renew Our Libraries campaign continues to raise the awareness of the funding challenges facing our public libraries.

There are no known significant legal or risk management issues associated with the following recommendations.

RECOMMENDATION

That:

1. The information contained in the report on Renew Our Libraries Funding Campaign be received

2. The ongoing Renew Our Libraries initiative will work with the State Government to develop a sustainable future funding model that guarantees an appropriate level of ongoing and indexed state funding.

3. Council acknowledge the announcement by the NSW Government on 24 August 2018 of its intention to provide a $60m funding package for NSW public libraries for the quadrennial period 2019-20 to 2022-23. While this is a welcome announcement, Council supports Renew Our Libraries to work with the Government to develop a sustainable future funding model with a view guaranteeing an appropriate level of ongoing and indexed state funding.

4. Council resolve to take a leading role in activating the campaign locally by:

a. writing to the Hon. Don Harwin, Minister for the Arts and the Hon Walt Secord, Shadow Minister for the Arts, calling for bi-partisan support for the provision of ongoing and indexed increases in state funding for NSW public libraries, supported by a sustainable future funding model;

b. writing to our local State Members in relation to the need for ongoing additional funding from the NSW State Government for the provision of public library services

c. distributing NSW Public Libraries Associate and Local Government NSW library funding advocacy initiative information in Council libraries and through Council social media, as well as participating in any actions arising from the initiative.

5. Council formally advise the NSW Public Libraries Association and Local Government NSW that Council has endorsed the library funding advocacy initiative.

ATTACHMENTS/APPENDICES

There are no attachments for this report.

Ordinary Meeting 29 October 2018

Community Assistance Program Planned Component 2018-19

Compiled by: Casey Holtom, Community Projects Officer - Social Sustainability

Authorised by: Erich Weller, Community and Cultural Development Manager

Outcome	We are healthy and share strong community spirit
Strategy	Provide opportunities for our community to be healthy and active
Service Activity	Deliver programs and work with government and community organisations to improve health and wellbeing

Executive Summary

This report informs Council of the applications received in the 2018/19 Planned Component of the Community Assistance Program (CAP).

Council has an annual Community Assistance Program through which small grants are allocated to non-profit organisations and community groups to meet local community needs. This Program enables many organisations and groups across the City to deliver activities, projects and events that build community capacity and contribute to the wellbeing of our communities. The maximum grant available under the program is $1,200. The available budget for the Planned Component is $30,000.

A total of 54 applications requesting a total of $59,974 were received from a diverse range of organisations which provide services to residents across all areas within the Penrith LGA. Of these, 37 have been recommended with a high ranking for either full or part funding as outlined in Table 2 of this report. The total amount recommended for the 37 applications with a high ranking is $30,350. It is proposed that the shortfall of $350 be taken from the Rolling Component of the Community Assistance Program.

The remaining 17 applications have been assigned a low ranking. A rationale against the assessment criteria for the low ranking applications is provided at Attachment 1.

The report recommends that the information contained in the report on the Community Assistance Program Planned Component 2018/19 be received and that Council approve funding the highly ranked applications as outlined in Table 2 of this report to an amount totalling $30,350 with $30,000 allocated from the Planned Component and $350 allocated from the Rolling Component of the 2018/19 Community Assistance Program.

Background

The Community Assistance Program is in its twenty-fourth year of providing local community organisations and groups the opportunity to apply for small grants to support their service delivery to residents of the City. In many cases the requests for funding enable local groups to extend and add value to core activities. A number of the groups that apply are made up of volunteers and receive no other government funding. Some groups would also not be able to access small grant funding from any other source.

There are two components of the Community Assistance Program:

· Planned Component –

Undertaken once a year, the Planned Component enables Council to assist local community organisations with funds for programs and activities that are planned to be undertaken in a particular financial year. The majority of Community Assistance Program funds ($30,000) are allocated under the Planned Component.

· Rolling Component –

Recognising that not all funding needs can be foreseen, the Rolling Component allows for one-off requests to be considered by Council at any time during the year. This provides a flexible supplement to the Planned Component of the program.

All Planned and Rolling Component applications are assessed against the eligibility and assessment criteria as outlined in the Community Assistance Program Policy adopted by Council on 24 September 2007. The Policy was reviewed by Council Officers in July 2018 and some minor changes were made to contemporise the Policy and streamline the application form.

Eligibility and Assessment Criteria

All projects must satisfy these eligibility criteria to be eligible for Community Assistance Program funding:

· Community based non-profit organisations providing one off activities

· Direct benefit to, and participation by, Penrith City residents

· Project and project management in line with Council’s Access and Equity Principles.

Fundraising programs or organisations whose main role is to fundraise are not eligible. Any organisation or group that received funding in the 2017/18 financial year was required to submit to Council a short evaluation form that included project outcomes.

Recommendations for funding are made according to the assessment criteria listed below:

· How effectively the proposed project addresses priority social needs of Penrith City residents;

· The expected outcomes and beneficiaries of the project, ensuring the distribution of funds to meet the needs of the diverse communities of Penrith City;

· The willingness of the applicant to work collaboratively with residents and other community groups;

· How effectively the proposed project contributes to capacity in the community or community groups;

· The capacity of the applicant to access alternative resources or funding for the proposed project, including whether the proposed project is a core responsibility of an existing Government funded program;

· How achievable and cost-effective the proposed project is.

The panel for assessing CAP applications comprised:

· Erich Weller, Community and Cultural Development Manager

· Melissa McSeveny, Social Planning Coordinator

· Casey Holtom, Community Projects Officer – Social Sustainability

2018/2019 Planned Component Timeframe

The 2018/19 Community Assistance Program Planned Component funding round opened for four weeks commencing on 13 August and closing on 10 September. The funding round was advertised in the Western Weekender, on Council’s website homepage and was also promoted through a range of local community inter-agencies and networks.

Community Assistance Program applicants were required to complete an application form, identifying their project objectives, population target groups, budget and benefits to the local community. Community groups were offered an online application facility to apply for Community Assistance Program funding.

Planned Component Funding History

Council has received 54 applications requesting a total of $59,974 for Community Assistance Program funding in the 2018/19 Planned Component. The number of requests for funding is consistently high and amounts requested significantly exceed the available budget which is $30,000.

Table 1 below presents the funding history of the Planned Component compared to previous financial years.

Table 1 – Funding History

	Applications Received	Funding Requests	Funding Available	Applications Recommended
2017/18	48	$52,371	$30,000	31
2016/17	63	$70,312	$30,000	33
2015/16	67	$73,265	$30,000 +$9,990 Voted Works	35 13

Applications Highly Ranked for Funding

Of the 54 applications received, 37 have been recommended with a high ranking for funding of either all of the requested amount, or an adjusted amount in light of the merit of the project. Where there is a recommendation for part funding, the amount recommended was based on the applicant’s own budget provided and the response they provided to the question on the application form; “If your Group only received part of the requested funding, would your Project still be able to go ahead? How would you change the Project so that it could still happen?”.

The total amount recommended for the 37 projects with a high ranking is $30,350. Table 2 below is a summary of all projects with a high ranking that are recommended for funding.

Table 2 – Highly Ranked List – Recommended for Funding

No	Group	Project Title	Project Description	Area	Amount Requested	Amount Recommended
1	Believe Support Connect	Women's Social Connect and Support group	A support group for women experiencing abuse, to support self-esteem, belonging and wellbeing.	Penrith LGA	$ 1,140	$ 1,000
2	Citizen Action Penrith Affordable Housing CAPAH	A Home 4 All	A series of interviews, training and workshops to capture and share local stories of housing stress and hardship. Auspiced by WestWords Ltd.	Penrith LGA	$ 1,200	$ 1,000
3	Community Junction	Turtle Gathering	Reactivate neighbourhood centre space for gathering and reconciliation through sharing knowledge and artwork creation.	North St Marys	$ 1,200	$ 700
4	Community Junction Inc - North St Marys Neighbourhood Centre	Easter In The Park	Free family Easter Event for the local community to support social connectedness, access to services and develop resident group skills.	North St Marys area	$ 1,200	$ 900
5	Community Restorative Centre - Nepean Transition Program	Discover Self Dignity	Transition support for clients released from custody with no clothing, groceries or funds to attend appointments.	Penrith LGA	$ 1,200	$ 1,000
6	Craft Circle craft group for women	Craft Circle Charity projects	Purchase overlocker and service sewing machines for group supporting charities. Auspiced by Penrith Baptist Church	Penrith LGA	$ 1,200	$ 700
7	Empowerability - Castlereagh Community Support Program	Outdoor Sensory Garden	To create a safe place for people with a disability to explore their sensory needs using plants, nature, and tactile resources. Designed with clients and created with men's shed support.	Penrith area	$ 1,200	$ 900
8	Enosis Senior Citizen Group	Christmas party	Christmas party for seniors to address social isolation	Mainly St Marys and Penrith	$ 1,200	$ 500
9	Great Community Transport Inc	Smartphones for GCT Vehicles	Improve transport service for isolated community members with volunteer smartphones, allowing cashless payments and contact while driving.	Penrith LGA	$ 1,200	$ 900
10	Llandilo Maltese Seniors	Social & Cultural Activities	Community events to encourage participation and reduce social isolation for seniors in the Llandilo area. Auspiced by Maltese Community Council of NSW Inc.	Llandilo, Berkshire Park, Schofields, Penrith, St Marys, Luddenham	$ 1,200	$ 700
11	Luke Priddis Foundation	LPF Children’s Christmas Party	Inclusive Christmas party for children on the Autism Spectrum and their families	Western Sydney	$ 1,200	$ 500
12	Me Matters	Finding Yourself	Workshops for community members accessing counselling to support social connections, self-esteem, goals and wellbeing. Auspiced by St Marys Area Community Development Project	St Marys area	$ 1,200	$ 1,000
13	Mountains Youth Band Division of Blue Mountains Concert Band Inc.	Mountains Youth Band Development Masterclass	Professional concert band tutors for free development masterclass for young musicians. Auspiced by Blue Mountains Concert Band Inc	Penrith and Lower Blue Mountains areas	$ 1,200	$ 600
14	Nepean Community & Neighbourhood Services - Early Childhood Team	Early Childhood Discovery Kit	Resources for a range of activities and tools to help children discover more and become excited about the world around them.	Cranebrook, Kingswood Park, St Marys areas	$ 1,200	$ 900
15	Nepean Community & Neighbourhood Services - Making Time for Women	Journey of Generosity	Equipment and resources for women's group to give back to the community with sewing and baking, changing attitudes about assistance in the local area.	Cranebrook area, Penrith LGA	$ 1,000	$ 900
16	Nepean Community & Neighbourhood Services - Tenant Engagement Program	Tenant Engagement Christmas Parties	Christmas parties at three social housing complexes for seniors in the Penrith LGA, to address social isolation and other support needs.	Penrith, Glenmore Park and Emu Plains	$ 1,200	$ 1,000
17	Nepean Community & Neighbourhood Services - Youth Team	Drums for Drumbeats	Purchase drums to run Drumbeats program in schools and communities, to reduce anti-social behaviour and support wellbeing and relationship skills.	Cranebrook and South Penrith, Penrith LGA	$ 1,200	$ 1,000
18	Nepean Community Neighbourhood Services - Community Development	Kingswood Park Gatherings	Community outreach BBQs to connect isolated community members to services and build social connections	Kingswood Park	$ 1,100	$ 900
19	Nepean Food Services	Packing Room Equipment	Purchase table to improve meal packing by volunteers, providing meals to vulnerable community members.	Penrith LGA	$ 1,200	$ 1,000
20	Paying it Forward Homeless Services Inc	PIF Mobile Unit - Summer Program	Emergency relief for Penrith LGA homeless patrons and rough sleepers in extreme summer weather	Penrith LGA	$ 1,200	$ 1,000
21	Paying it Forward Homeless Services Inc	Christmas Relief 2018	Food relief hampers for individuals and families whilst homelessness services close over Christmas	Penrith LGA	$ 1,200	$ 900
22	Penrith Boccia Club disability sport & support group	Raise awareness for Penrith Boccia Disability Sport Club	Promote awareness of Penrith Boccia Club, who support the wellbeing of people effected by disability, encouraging inclusion and social interaction through Boccia.	Penrith LGA, Western Sydney	$ 1,150	$ 1,000
23	Penrith Gorillas Soccer Club Inc	Fun and Fitness through Soccer	Purchase soccer equipment to support social soccer group promoting fitness, fun and social connections between Nepalese and other community members.	Penrith LGA including Thornton, Kingswood, Caddens, Jordan Springs, Cranebrook and Glenmore Park	$ 1,200	$ 700
24	Penrith Valley Seniors Computer Club	Computer Training	Computer maintenance and software to support ongoing activities providing friendly support for seniors to use computers.	Penrith LGA	$ 1,200	$ 500
25	Platform Youth Service - Early Intervention Team	Early Intervention Team Streetwise Training	Free accredited First Aid training to individuals who have previously experienced barriers to training and education.	Mainly Penrith LGA	$ 1,200	$ 1,200
26	Police Citizens Youth Club - Penrith	Fit for Life	Sport, incidental education and mentoring to encourage disengaged and at risk young people to connect with the Police and the community.	Penrith area	$ 1,200	$ 1,200
27	Riding for the Disabled Association (NSW) Nepean Centre	2018 Family Fun Day at RDA	Contribute to community event costs for annual open day including purchase of shade shelters	Penrith LGA and Greater Western Sydney	$ 1,100	$ 600
28	Rotary Club of Penrith Inc	Handles with Care Program	Hand bags with toiletries and sanitary products for women leaving domestic violence.	Penrith LGA	$ 1,200	$ 600
29	Rotary Club of Penrith Valley Inc	Christmas Hampers for the Needy families in Penrith	Christmas Hampers for needy Penrith families through Penrith Community Aid	Penrith LGA and Lower Blue Mountains	$ 1,200	$ 600
30	St Clair and District Men's Shed Inc	Training First Aid Officers	First aid training for shed volunteers to ensure first aid assistance is available for all members	St Clair, Colyton, Erskine Park, St Marys areas	$ 550	$ 550
31	St John Ambulance Australia NSW - Penrith Cadet Division	Upgraded Equipment	Purchase banners to improve visibility and awareness of volunteer first aid services at community events and during emergencies.	Penrith LGA and surrounds	$ 600	$ 300
32	St Marys North Public School and Community Junction Inc	Thursday Club	Facilitator and Christmas excursion costs for group supporting young people with Autism to develop social skills. Auspiced by Community Junction Inc.	North St Marys area	$ 1,200	$ 1,000
33	St Marys Ukulele Group	Charting the Ukulele	Purchase music books to improve skills and build confidence in volunteer members. Auspiced by Community Junction Inc	Mainly Penrith LGA	$ 750	$ 600
34	Sunnyfield	Musicians in the making	Music equipment for free weekly music program in St Marys for clients with intellectual disability.	Penrith LGA	$ 1,113	$ 800
35	Thornton Community Group Inc.	Thornton Community Garden	Establish a community garden with a strong commitment to social interaction and community connectedness. Auspiced by Nepean Community & Neighbourhood Services	Thornton and Penrith areas	$ 1,200	$ 1,000
36	Wentworth Community Housing	Garden Flat Expo	Encourage provision of Garden Flats to be rented to people who are homeless/at risk of homelessness in Penrith and Blue Mountains, through information expo for homeowners.	Mainly Penrith LGA	$ 1,200	$ 900
37	Zonta Club of Nepean Valley	Women Alive!	Tickets and transport support for vulnerable Penrith women to attend festival to empower women with workshops, presentations and information from community groups and services.	Mainly Penrith LGA	$ 1,200	$ 800

The remaining 17 applications did not sufficiently meet the assessment criteria and have been allocated a low ranking. These are listed in Attachment 1 with a rationale for the low ranking.

Conclusion

Council has received 54 applications, requesting a total of $59,974 for Community Assistance Program funding in the 2018/19 Planned Component. The available budget for the CAP Planned Component is $30,000. After careful consideration against the identified criteria, 37 projects totalling $30,350 have been ranked highly and are recommended for funding. It is proposed to take the additional $350 from the available rolling component budget of the Community Assistance Program.

The high-ranking projects that are recommended for funding cover a range of target groups and suburbs across the city, address many different social and related needs, and include a number of city-wide initiatives. A Mayoral Certificate Presentation to all successful recipients is planned to be held on 20 November 2018.

RECOMMENDATION

That:

1. The information contained in the report on the Community Assistance Program Planned Component 2018-19 be received

2. Council approve funding the highly ranked applications as outlined in Table 2 of this report to an amount totalling $30,350 with $30,000 allocated from the Planned Component and $350 allocated from the Rolling Component of the 2018/2019 Community Assistance Program.

ATTACHMENTS/APPENDICES

1. ⇩

Community Assistance Program 2018-19 Planned Component Low Ranked Applications

3 Pages

Attachments Included

Ordinary Meeting 29 October 2018

Naming of Park in South Penrith - Edna Dunn Reserve

Compiled by: John Gordon, City Presentation Manager

Authorised by: Brian Steffen, Executive Manager - City Assets

Outcome	We are healthy and share strong community spirit
Strategy	Provide opportunities for our community to be healthy and active
Service Activity	Maintain the City's sportsgrounds, parks and open spaces

Executive Summary

The purpose of this report is to seek Council’s endorsement for the naming of the reserve bounded by Mazepa Avenue and Hilliger Road, South Penrith, as Edna Dunn Reserve. The report recommends that the information be received and that an application be made to the Geographical Names Board (GNB) for official gazetting. It should be noted that Council has previously supported the naming of a reserve after Edna Dunn, but after advice from Council officers to the GNB in December 2003 the matter was deferred. Following recent representations from the family the matter has now been revisited and an appropriate location identified to recognise her achievements for the community of Penrith.

Background

At the Ordinary meeting of Council on 3 November 2003 Council resolved in part that “Council endorse the naming of ‘Kingswood Lions Park’ to Edna Dunn OAM Reserve – Kingswood Lions’ and make application to the Geographical Names Board for the official gazetting.” At that time Council made application to the GNB for official gazetting but was advised that the GNB would be very unlikely to approve the proposed name. The GNB at that time provided Council with the following options –

1. Formalise the locally known name Kingswood Lions Park (with a plaque within the park recognising the outstanding community work of the late Mrs Edna Dunne.

2. Name the reserve Edna Dunn Reserve (or Park) omitting the ‘OAM’ and Kingswood Lions (with perhaps a plaque within the park recognising the late Mrs Dunns’ community work and her connection with the Lions Club of Kingswood.

On November 24, 2003 Council advised the GNB that they wished to proceed with the name ‘Edna Dunn Reserve.’ However on December 5, 2003 Council emailed the GNB and asked that the application be deferred. The GNB has not received any further advice from Council in relation to this matter since that time. A review of Council records has been unable to determine why the request for deferral was made. The GNB Names Register Extract shows the current status of the application as “deferred 11 December 2003.”

Council has recently been contacted by the family of Edna Dunn seeking an update on the status of the park naming. Based on these discussions the family have advised that they wish to proceed with the naming, however would like Council to consider an alternate location due to the previous advice provided by the GNB and the impact of the widening of the Northern Rd has had on the previously identified reserve. The family has requested that Council now give consideration to the naming of a Reserve bounded by Mazepa Avenue and Hilliger Road, South Penrith, as Edna Dunn Reserve. This reserve is not officially named.

Council’s Naming of Parks & Reserves Policy (adopted by Council at the Ordinary Meeting of 6 August 2012), is in line with the Geographical Names Board (GNB) guidelines that require that naming proposals meet the following criteria:

· The use of a person’s name for park names should normally only be given posthumously;

· Names of Aboriginal origin or with an historical background are preferred;

· Council agrees to the proposed name;

· If considered appropriate, the names of eminent persons may be perpetuated, particularly those of early explorers, settlers, naturalists.

Once an application for naming is submitted to the GNB, the remaining process involves a number of steps, including the public exhibition of the proposed naming. The entire process generally takes eight to ten months.

Proposed Name

The following information is sourced from the original report to the Ordinary Meeting of Council in November 2003.

Edna Dunn moved to Penrith in 1946 and was a school teacher / assistant principal at Penrith Primary School for over 16 years. She then completed several years as school principal at Marayong, Seven Hills. Plumpton and Mt Druitt, followed by 6 years at Kingswood Park and 4 years at Cambridge Gardens. In total, over 40 years devoted to educating students from the Penrith area and the outer western suburbs. For her service to education, Edna was awarded the service Medal for Education from Mr Neville Wran, the then Premier of NSW.

Edna had always been keenly interested in swimming. She was Junior and Senior Champion at Fort Street High School and for over 20 years was an instructor with the Vacational Swimming Schools program in many parts of the state, including Penrith. Due to the lack of swimming amenities in Penrith, Edna was elected the Organising Secretary of the Penrith War Memorial Olympic Pool Committee which worked for over 10 years to see the swimming pool opened in the early 1960’s.

She joined Quota Internal in 1958 and was still a member at the time of her death in 1997. She was the President of the Quota Club of Penrith on a number of occasions and Governor of the 18^th District of Quota International. During her term as Governor, she instigated the Quota Student of the Year Quest, an annual event that still continues.

As a member from 1973 of the Lions Club of Kingswood, she worked on many community projects and fund raising activities. The main recipients of these activities were the Nepean District Hospital and the Kingswood pensioner community.

In 1993 Edna was awarded the OAM for Service to the Community for her 50 years of serving the community of Penrith.

Conclusion

Given the significant contribution that Edna Dunn made to the community of Penrith and the previous resolution of Council supporting her achievements, it is considered appropriate that the park located on Mazepa Street, South Penrith be named in her honour. Council officers have discussed this proposal with her family who are supportive of this proposal.

RECOMMENDATION

That:

1. The information contained in the report on Naming of Park in South Penrith - Edna Dunn Reserve be received

2. Council endorse the naming of the reserve bounded by Mazepa Avenue and Hilliger Road, South Penrith, as Edna Dunn Reserve and make application to the Geographical Names Board for the official gazetting

3. Following gazettal, an official naming ceremony be held at the reserve.

ATTACHMENTS/APPENDICES

There are no attachments for this report.

Ordinary Meeting 29 October 2018

Licence Agreement with The Scouts Association of Australia NSW Branch over Scout Hall at 97 Oxford Street Cambridge Park, Corner of Eton Road and College Street

Compiled by: Ashleigh Perkins, Property Management Officer

Authorised by: Nathan Ritchie, Property Development Manager

Outcome	We have confidence in our Council
Strategy	Be open and fair in our decisions and our dealings with people
Service Activity	Respond to community requests for use of Council's land (licences, easements, road closures)

Executive Summary

This report seeks Council’s approval to grant a new Licence Agreement to The Scouts Association of Australia, NSW Branch (1^st Cambridge Park Scouts) for the Scout Hall at 97 Oxford Street Cambridge Park in accordance with the terms listed in this report.

Background

The Scouts Association of Australia NSW Branch (“Scouts”) have been operating 1^st Cambridge Park Scouts at 97 Oxford Street, Cambridge Park (Part lot 134 DP1868) since 1 June 1993.

The existing licence agreement expired on 31 May 2018 and Scouts have requested a new Licence Agreement to continue operations.

The land is classified as Community, in accordance with Section 47A of the Local Government Act 1993. Any Licence Agreement requires public advertisements in the local newspaper, notification to adjoining residential property owners and a public notice erected on site allowing the public 28 days for any submissions concerning this matter. No submissions were received during the notification period.

It is recommended that Council grant a new licence agreement on the following terms and conditions: -

Licensee:

The Scouts Association of Australia NSW Branch

(1^st Cambridge Park Scouts)

Premises:

Part Lot 134 DP1868

97 Oxford Street, Cambridge Park

ABN:

42 460 434 054

Director:

Chief Executive Officer – Andrew Smith under Delegated

Authority

Licence Term:

5 Years

Licence Commencement Date:

1 November 2018

Licence Termination Date:

31 October 2023

Rent:

$1.00 per annum (if demanded)

Licensee Responsibility:

· No assignment of licence agreement

· Permitted use only – Scout Hall

· Public Liability insurance cover for a minimum of twenty million dollars

· Maintain and keep in good order the Scout Hall and surrounding external areas of the premises to the fence line or a minimum of twenty metres

· Carry out annual audits of the premises with Council and agree to make good any identified repairs required. A minimum 30-day notice for minor works and a 90-day notice for major works

· Licensee responsible for building insurance, waste, water, gas and sewage charges and an Annual Fire Safety Statement

· Relocation, redevelopment and demolition clauses

· No allocated parking spaces

Licensor Responsibility:

· Carry out annual audit inspections with Scouts Australia NSW

RECOMMENDATION

That:

1. The information contained in the report on Licence Agreement with The Scouts Association of Australia NSW Branch over Scout Hall at 97 Oxford Street Cambridge Park, Corner of Eton Road and College Street be received.

2. Council approve a new licence agreement in accordance with the terms and conditions listed in the report.

3. The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

ATTACHMENTS/APPENDICES

1. ⇩

Aerial and Street View of Scout Hall 97 Oxford Street Cambridge Park

1 Page

Appendix

Ordinary Meeting 29 October 2018

Pecuniary Interest Returns

Compiled by: Adam Beggs, Governance Coordinator

Authorised by: Glenn McCarthy, Governance Manager

Outcome	We have confidence in our Council
Strategy	Be open and fair in our decisions and our dealings with people
Service Activity	Promote ethical behaviour and open and fair decision making

Executive Summary

Chapter 14 of the Local Government Act, 1993 (the Act) concerns “Honesty and Disclosure of Interests”, and requires all elected members and designated persons to complete an initial Pecuniary Interest Return, and every year thereafter an annual return. Designated persons include the General Manager, other senior staff, and staff holding a position identified by the Council as a position of a designated person, because it involves the exercise of certain functions such as regulatory or contractual functions. First returns have to be completed and lodged within three months of becoming a Councillor or designated person. Annual returns have to be completed and lodged within three months of 30 June each year.

Current Situation

Section 450A of the Act regarding the registration and tabling of returns lodged by Councillors and designated persons is as follows:

Register and Tabling of Returns
450A.

1. The General Manager must keep a register of returns required to be lodged with the General Manager under Section 449.

2. Returns required to be lodged with the General Manager under Section 449 must be tabled at a Meeting of the Council, being:

(a) in the case of a return lodged in accordance with section 449(1) - the first Meeting held after the last day for lodgement under that subsection; or

(b) in the case of a return lodged in accordance with section 449(3) - the first Meeting held after the last day for lodgement under that subsection; or

(c) in the case of a return otherwise lodged with the General Manager - the first Meeting after lodgement.

A register of all returns lodged by Councillors and designated persons, in accordance with Section 449 of the Act, is currently kept by Council as required by this part of the Act.

All returns lodged by Councillors and designated persons under Section 449 of the Act must be tabled at a Council Meeting as outlined in Sections 450A(2)(a), (b) and (c) above.

The following Section 449(1) and 449 (3) returns have been lodged:

Councillor	Return Period	Date Lodged
Councillor Jim Aitken OAM	1 July 2017 – 30 June 2018	21 August 2018
Councillor Bernard Bratusa	1 July 2017 – 30 June 2018	26 July 2018
Councillor Todd Carney	1 July 2017 – 30 June 2018	9 July 2018
Councillor Brian Cartwright (First Return)	16 May 2018 – 30 June 2018	15 August 2018
Councillor Robin Cook (First Return)	16 May 2018 – 30 June 2018	17 July 2018
Councillor Marcus Cornish	1 July 2017 – 30 June 2018	9 July 2018
Councillor Kevin Crameri OAM	1 July 2017 – 30 June 2018	24 July 2018
Councillor Greg Davies	1 July 2017 – 30 June 2018	9 July 2018
Councillor Mark Davies	1 July 2017 – 30 June 2018	23 August 2018
Councillor Aaron Duke	1 July 2017 – 30 June 2018	9 July 2018
Councillor Ross Fowler OAM	1 July 2017 – 30 June 2018	17 July 2018
Councillor Tricia Hitchen	1 July 2017 – 30 June 2018	9 July 2018
Councillor Karen McKeown OAM	1 July 2017 – 30 June 2018	9 July 2018
Councillor Kath Presdee	1 July 2017 – 30 June 2018	9 July 2018
Councillor John Thain	1 July 2017 – 30 June 2018	5 September 2018

Name	Position Title	Return Period	Date Lodged
Stephen Britten	Chief Governance Officer	1 July 2017 – 30 June 2018	11 July 2018
Craig Butler	Assistant General Manager	1 July 2017 – 30 June 2018	13 July 2018
Sandy Davies	Executive Manager People & Capability	1 July 2017 – 30 June 2018	31 July 2018
Kylie Powell	Executive Manager – City Economy & Planning	1 July 2017 – 30 June 2018	30 July 2018
Wayne Mitchell	Executive Manager – Environment & City Development	1 July 2017 – 30 June 2018	24 July 2018
Andrew Moore	Chief Financial Officer	1 July 2017 – 30 June 2018	12 July 2018
Vicki O’Kelly	Executive Manager – Community & Chief Operating Officer	1 July 2017 – 30 June 2018	30 July 2018
Brian Steffen	Executive Manager – City Assets	1 July 2017 – 30 June 2018	13 July 2018
Alan Stoneham	General Manager	1 July 2017 – 30 June 2018	10 August 2018

Name	Position Title	Return Period	Date Lodged
Laurence Cafarella	Security and Emergency Management Coordinator	1 July 2017 – 30 June 2018	11 July 2018
Graham Howe	Building Projects Coordinator	1 July 2017 – 30 June 2018	23 July 2018
Joshua Martin	Building Projects Coordinator	1 July 2017 – 30 June 2018	14 August 2018
Johannes Meijer	City Assets Manager	1 July 2017 – 30 June 2018	10 July 2018
Jade Bradbury	Business Coordinator Children’s Services	1 July 2017 – 30 June 2018	20 August 2018
Janet Keegan	Children’s Services Manager	1 July 2017 – 30 June 2018	17 July 2018
Natasha Lee	Children’s Services Coordinator	1 July 2017 – 30 June 2018	30 July 2018
Carmel O’Farrell	Children’s Services Coordinator	1 July 2017 – 30 June 2018	28 September 2018
Deone White	Children’s Services Coordinator	1 July 2017 – 30 June 2018	16 August 2018
Natasha Baker	City Planning Manager	1 July 2017 – 30 June 2018	30 July 2018
Joel Carson	Senior Planner	1 July 2017 – 30 June 2018	30 July 2018
Abdul Cheema	City Planning Coordinator	1 July 2017 – 30 June 2018	25 September 2018
Nicole Dukinfield	Senior Planner	1 July 2017 – 30 June 2018	30 July 2018
Danielle Fox	Planner	1 July 2017 – 30 June 2018	30 July 2018
Elizabeth Hanlon	Senior Planner	1 July 2017 – 30 June 2018	30 July 2018
Anthony Milanoli	Senior Planner	1 July 2017 – 30 June 2018	30 July 2018
Matthew Rose	Senior Planner	1 July 2017 – 30 June 2018	30 July 2018
Natalie Stanowski	Principal Planner	1 July 2017 – 30 June 2018	25 September 2018
John Gordon	City Presentation Manager	1 July 2017 – 30 June 2018	28 September 2018
Erich Weller	Community and Cultural Development Manager	1 July 2017 – 30 June 2018	8 August 2018
Rebecca Hackney	Communications & Marketing Manager	1 July 2017 – 30 June 2018	13 July 2018
Matthew Buckley	Major Projects Coordinator	1 July 2017 – 30 June 2018	19 July 2018
Ari Fernando	Major Projects & Design Coordinator	1 July 2017 – 30 June 2018	23 July 2018
Michael Jackson	Design & Projects Manager	1 July 2017 – 30 June 2018	11 July 2018
Wasique Mohyuddin	Major Projects Coordinator	1 July 2017 – 30 June 2018	20 August 2018
Karin Schicht	Landscape Architecture Supervisor	1 July 2017 – 30 June 2018	7 September 2018
Mahbub Alam	Development Assessment Planner	1 July 2017 – 30 June 2018	9 August 2018
Luke Caruana	Environmental Health and Building Surveyor	1 July 2017 – 30 June 2018	24 July 2018
Gavin Cherry	Development Assessment Coordinator	1 July 2017 – 30 June 2018	24 July 2018
Wendy Connell	Senior Development Assessment Planner	1 July 2017 – 30 June 2018	24 July 2018
Robert Craig	Principal Planner	1 July 2017 – 30 June 2018	24 July 2018
Gannon Cuneo	Development Assessment Planner	1 July 2017 – 30 June 2018	25 July 2018
Geoff Goodacre	Senior Environmental Health and Building Surveyor	1 July 2017 – 30 June 2018	24 July 2018
Jane Hetherington	Development Assessment Planner	1 July 2017 – 30 June 2018	24 August 2018
Ross Kerkham	Supervisor Certification	1 July 2017 – 30 June 2018	13 July 2018
Lawrence Ligato	Environmental Health and Building Surveyor	1 July 2017 – 30 June 2018	24 July 2018
Ryan Maestri	Environmental Health and Building Surveyor	1 July 2017 – 30 June 2018	13 July 2018
Jenny Netting	Environmental Health and Building Surveyor	1 July 2017 – 30 June 2018	20 August 2018
Pukar Pradhan	Senior Development Assessment Planner	1 July 2017 – 30 June 2018	22 August 2018
Kate Smith	Senior Development Assessment Planner	1 July 2017 – 30 June 2018	6 September 2018
Craig Squires	Supervisor Fire Safety	1 July 2017 – 30 June 2018	11 September 2018
Lauren Van Etten	Development Assessment Planner	1 July 2017 – 30 June 2018	20 August 2018
Drago Vrh	Environmental Health and Building Surveyor	1 July 2017 – 30 June 2018	24 July 2018
Peter Wood	Development Services Manager	1 July 2017 – 30 June 2018	24 July 2018
Tanya Jackson	Economic Initiatives Coordinator	1 July 2017 – 30 June 2018	5 September 2018
Michael Alderton	Development Engineering Coordinator	1 July 2017 – 30 June 2018	15 August 2018
Daniel Davidson	Senior Traffic Engineer	1 July 2017 – 30 June 2018	30 July 2018
David Drozd	Traffic Engineering Coordinator	1 July 2017 – 30 June 2018	30 July 2018
Garry Fletcher	Development Engineer Inspector	1 July 2017 – 30 June 2018	19 July 2018
Graham Green	Senior Traffic Engineer	1 July 2017 – 30 June 2018	30 July 2018
Stephen Masters	Senior Engineer - Major Developments	1 July 2017 – 30 June 2018	25 September 2018
Mylvaganam Senthilvasan	Engineering Coordinator - Policy & Projects	1 July 2017 – 30 June 2018	13 July 2018
Walter Sinnadurai	Transportation Planner	1 July 2017 – 30 June 2018	4 September 2018
Ratnam Thilliyar	Engineering Stormwater Supervisor	1 July 2017 – 30 June 2018	6 August 2018
Adam Wilkinson	Engineering Services Manager	1 July 2017 – 30 June 2018	18 July 2018
Jenna Andrews	Senior Biodiversity Officer	1 July 2017 – 30 June 2018	20 August 2018
Darrell Boggs	Ranger	1 July 2017 – 30 June 2018	11 July 2018
Daniel Braid	Ranger	1 July 2017 – 30 June 2018	11 July 2018
Amanda Burns	Companion Animals Officer	1 July 2017 – 30 June 2018	16 August 2018
Lyndsey Cannell	Environmental Health Officer	1 July 2017 – 30 June 2018	2 October 2018
Matthew Casey	RID Squad Investigation Officer	1 July 2017 – 30 June 2018	23 July 2018
Belinda Comer	Environmental Health Officer	1 July 2017 – 30 June 2018	18 September 2018
Kelly Connor	Senior Environmental Health Officer	1 July 2017 – 30 June 2018	14 August 2018
Teresa Dalton	Environmental Health Officer	1 July 2017 – 30 June 2018	28 September 2018
Jeanne De La Torre	Ranger - Parking	1 July 2017 – 30 June 2018	29 August 2018
Laurie Doolan	Ranger - General	1 July 2017 – 30 June 2018	11 July 2018
David Durie	Senior Environmental Health Officer	1 July 2017 – 30 June 2018	20 August 2018
Donna Finn	Swimming Pools Officer	1 July 2017 – 30 June 2018	11 July 2018
Noel Fuller	Ranger & Animal Services Coordinator	1 July 2017 – 30 June 2018	11 July 2018
Carlie Fulton	Senior Environmental Health Officer	1 July 2017 – 30 June 2018	16 August 2018
Nabil Garas	Ranger - Parking	1 July 2017 – 30 June 2018	13 July 2018
Tim Gowing	Senior Water Management Officer	1 July 2017 – 30 June 2018	14 August 2018
Luke Hall	Ranger – Parking	1 July 2017 – 30 June 2018	11 July 2018
Elliot Jones	Environmental Compliance Officer	1 July 2017 – 30 June 2018	29 August 2018
Sellathurai Kananathan	Ranger - Waste	1 July 2017 – 30 June 2018	10 July 2018
Paul Maynard	Ranger – General	1 July 2017 – 30 June 2018	11 July 2018
Greg McCarthy	Manager Environmental Health & Compliance	1 July 2017 – 30 June 2018	14 August 2018
Brad McRae	RID Investigations Officer	1 July 2017 – 30 June 2018	6 August 2018
Sarah Meszaros	Animal Services Officer	1 July 2017 – 30 June 2018	15 August 2018
Michael Middleton	Team Leader - Health	1 July 2017 – 30 June 2018	26 September 2018
David Monsiegneur	Ranger – Parking	1 July 2017 – 30 June 2018	7 September 2018
Mitchell Nobbs	Environmental Health Officer	1 July 2017 – 30 June 2018	20 August 2018
Anthony Price	Environmental Health Coordinator	1 July 2017 – 30 June 2018	14 August 2018
Steven Purvis	Senior Ranger	1 July 2017 – 30 June 2018	18 July 2018
Daria Rech	Senior Water Management Officer	1 July 2017 – 30 June 2018	14 August 2018
Andrew Reece	City Precinct Facilitator	1 July 2017 – 30 June 2018	11 July 2018
Paul Reynolds	Team Leader (Environment)	1 July 2017 – 30 June 2018	26 September 2018
Alana Rooney	Environmental Health Officer	1 July 2017 – 30 June 2018	28 September 2018
Eric Ryffel	RID Squad Investigation Officer	1 July 2017 – 30 June 2018	23 July 2018
Amy Schembri	Trainee Environmental Health Officer	1 July 2017 – 30 June 2018	16 August 2018
Indar Singh	Environmental Health and Building Surveyor	1 July 2017 – 30 June 2018	11 July 2018
Jessie Soster	Senior Environmental Compliance Officer	1 July 2017 – 30 June 2018	11 July 2018
Joe Vecchio	Senior Environmental Compliance Officer	1 July 2017 – 30 June 2018	11 July 2018
Joe Vocisano	Ranger – General	1 July 2017 – 30 June 2018	11 July 2018
Beth Wade-Ferrell	Companion Animals Officer	1 July 2017 – 30 June 2018	24 July 2018
Lisa Wells	Environmental Health Officer	1 July 2017 – 30 June 2018	4 September 2018
Danielle Whitley	Animal Services Officer	1 July 2017 – 30 June 2018	26 September 2018
Judy Cobb	Neighbourhood Facilities Coordinator	1 July 2017 – 30 June 2018	4 September 2018
Craig Field	City Centre Operations Supervisor	1 July 2017 – 30 June 2018	28 September 2018
Andrew Robinson	Facilities Manager	1 July 2017 – 30 June 2018	6 August 2018
Virginia Tuckerman	Recreation Coordinator	1 July 2017 – 30 June 2018	5 September 2018
Mark Berry	Supply Officer - Store	1 July 2017 – 30 June 2018	30 July 2018
Michael Doggett	Supply Coordinator	1 July 2017 – 30 June 2018	6 August 2018
Neil Farquharson	Financial Services Manager	1 July 2017 – 30 June 2018	1 August 2018
Ross Russell	Supply Officer - Corporate	1 July 2017 – 30 June 2018	9 August 2018

v	Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition
*	Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted
#	Meetings at which the Operational Plan quarterly reviews (May and September) are presented
@	Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented
^	Election of Mayor/Deputy Mayor
ü	Meeting at which the 2017-2018 Annual Statements are presented
∞	Meeting at which any comments on the 2017-2018 Annual Statements are presented
+	Meeting at which the Annual Report is presented

Outcome	We can work close to home
Strategy	Attract investment to grow the economy and increase the range of businesses operating in the region
Service Activity	Promote Penrith as a place to visit and invest in through marketing and events

1. ⇩	Transfer Releasing Easement	3 Pages	Attachments Included
2. ⇩	DP1225053 – Lot Consolidation and New Easement Location	1 Page	Attachments Included
3. ⇩	Title - Lot 4 DP 18966	1 Page	Attachments Included
4. ⇩	Title - Lot 5 DP 18966	1 Page	Attachments Included
5. ⇩	Dealing D927102	2 Pages	Attachments Included
6. ⇩	Dealing D927103	3 Pages	Attachments Included