Council_Mark_POS_RGB

12 December 2018

 

Dear Councillor,

In pursuance of the provisions of the Local Government Act, 1993 and the Regulations thereunder, notice is hereby given that an ORDINARY MEETING of Penrith City Council is to be held in the Council Chambers, Civic Centre, 601 High Street, Penrith on Monday 17 December 2018 at 7:00PM.

Attention is directed to the statement accompanying this notice of the business proposed to be transacted at the meeting.

Yours faithfully

 

Warwick Winn

General Manager

 

BUSINESS

 

1.           LEAVE OF ABSENCE

 

2.           APOLOGIES

 

3.           CONFIRMATION OF MINUTES

Ordinary Meeting - 26 November 2018.

 

4.           DECLARATIONS OF INTEREST

Pecuniary Interest (The Act requires Councillors who declare a pecuniary interest in an item to leave the meeting during discussion of that item)

Non-Pecuniary Conflict of Interest – Significant and Less than Significant (The Code of Conduct requires Councillors who declare a significant non-pecuniary conflict of interest in an item to leave the meeting during discussion of that item)

 

5.           ADDRESSING COUNCIL

 

6.           MAYORAL MINUTES

 

7.           NOTICES OF MOTION TO RESCIND A RESOLUTION

 

8.           NOTICES OF MOTION AND QUESTIONS ON NOTICE

 

9.           ADOPTION OF REPORTS AND RECOMMENDATION OF COMMITTEES

Resilience Committee Meeting - 21 November 2018.

Local Traffic Committee Meeting - 3 December 2018.

Policy Review Committee Meeting - 10 December 2018.

 

10.         DELIVERY PROGRAM REPORTS

11.         REQUESTS FOR REPORTS AND MEMORANDUMS

12.         URGENT BUSINESS

13.         COMMITTEE OF THE WHOLE


ORDINARY MEETING

 

Monday 17 December 2018

 

table of contents

 

 

 

 

ADVANCE AUSTRALIA FAIR

 

 

STATEMENT OF RECOGNITION OF PENRITH CITY’S ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL HERITAGE

 

 

PRAYER

 

 

COUNCIL CHAMBER seating arrangements

 

 

meeting calendar

 

 

confirmation of minutes

 

 

PROCEDURE FOR ADDRESSING COUNCIL MEETING

 

 

MAYORAL MINUTES

 

 

report and recommendations of committees

 

 

DELIVERY program reports


 


 

 

 

ADVANCE AUSTRALIA FAIR

 

 

Australians all let us rejoice,
  For we are young and free;
  We’ve golden soil and wealth for toil;
  Our home is girt by sea;
  Our land abounds in nature’s gifts
  Of beauty rich and rare;
  In history’s page, let every stage
  Advance Australia Fair.

In joyful strains then let us sing,
  Advance Australia Fair.


Statement of Recognition of

Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage

 

 

Council values the unique status of Aboriginal people as the original owners and custodians of lands and waters, including the land and waters of Penrith City.

 

Council values the unique status of Torres Strait Islander people as the original owners and custodians of the Torres Strait Islands and surrounding waters.

 

We work together for a united Australia and City that respects this land of ours, that values the diversity of Aboriginal and Torres Strait Islander cultural heritage, and provides justice and equity for all.

 

 

 

 

 


 

 

 

 

PRAYER

 

 

 

“Sovereign God, tonight as we gather together as a Council we affirm that you are the giver and sustainer of life.  We come together as representatives of our community to make decisions that will benefit this city and the people within it. 

 

We come not in a spirit of competition, not as adversaries, but as colleagues.  Help us to treat each other with respect, with dignity, with interest and with honesty.  Help us not just to hear the words we say, but also to hear each others hearts.  We seek to be wise in all that we say and do.

 

As we meet, our concern is for this city.  Grant us wisdom, courage and strength.

 

Lord, help us.  We pray this in the name of Jesus Christ our Lord.  Amen.”

 

 

 

 

 


 

Council Chambers

Seating Arrangements


For members of the public addressing the meeting


 

 

 

Lectern


 

 

Executive Managers


 

 

 

Assistant General Manager Craig Butler


Executive Manager - Community Vicki O’Kelly

General Manager
Warwick Winn

His Worship the Mayor Councillor Ross Fowler OAM



Governance Coordinator Adam Beggs






Minute Clerk

MediaClr Marcus Cornish

North Ward

 

Clr Bernard Bratusa

East Ward

 

 

Clr Tricia Hitchen

East Ward

 

 

Clr Brian Cartwright

South Ward

 

 

Clr Mark Davies

South Ward

 

 

Clr Jim Aitken OAM

Public GallerySouth Ward

 

 

Clr Kevin Crameri OAM

North Ward

 

 

Clr John Thain

North Ward

Clr Karen McKeown OAM

South Ward

 

Clr Aaron Duke

North Ward

 

Clr Todd Carney

East Ward

 

Clr Greg Davies

East Ward

 

Clr Robin Cook

East Ward

 

Clr Kath Presdee

ManagersSouth Ward

 

 

Executive Managers


 


Oath of Office

 

I swear that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

Affirmation of Office

 

I solemnly and sincerely declare and affirm that I will undertake the duties of the office of Councillor in the best interests of the people of Penrith and the Penrith City Council and that I will faithfully and impartially carry out the functions, powers, authorities and discretions vested in me under the Local Government Act 1993 or any other Act to the best of my ability and judgment.

 

 

2016 General Election – taken/made at the Ordinary Meeting of Council on 26 September 2016, Minute Number 272

 

2018 By-Election – taken/made by Councillor Brian Cartwright on 17 May 2018 and Councillor Robin Cook on 21 May 2018 before the Chief Governance Officer, Stephen Britten, an Australian Legal Practitioner

 

 

Local Government Act 1993, Section 233A

 


Council_Mark_POS_RGB2019 MEETING CALENDAR

January 2019 - December 2019

(Adopted by Council - 26 November 2018)

 

 

 

TIME

JAN

FEB

MAR

APRIL

MAY

JUNE

JULY

AUG

SEPT

OCT

NOV

DEC

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

Mon

 

Ordinary Council Meeting

7.00pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

25@

25

29v

27#

24*

22

26@

  23^ü

28

25#+

16

Policy Review Committee

7.00pm

 

11

11

8

13

17

8

12

9

21

11

9

 

 

 v

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are endorsed for exhibition

 *

Meeting at which the draft corporate planning documents (Delivery Program and Operational Plan) are adopted

 #

Meetings at which the Operational Plan quarterly reviews (March and September) are presented

 @

Meetings at which the Delivery Program progress reports (including the Operational Plan quarterly reviews for December and June) are presented

 ^

Election of Mayor/Deputy Mayor

 ü

Meeting at which the 2018-2019 Annual Statements are presented

 

Meeting at which any comments on the 2018-2019 Annual Statements are adopted

 +

Meeting at which the Annual Report is presented

Briefing to consider Budget, draft fees & charges and corporate documents

-            Extraordinary Meetings are held as required;

-            Members of the public are invited to observe meetings of the Council (Ordinary and Policy Review Committee).

Should you wish to address Council, please contact Governance Coordinator, Adam Beggs on 4732 7597.

 


UNCONFIRMED MINUTES

 OF THE ORDINARY MEETING OF PENRITH CITY COUNCIL HELD IN THE

COUNCIL CHAMBERS

ON MONDAY 26 NOVEMBER 2018 AT 7:00PM

NATIONAL ANTHEM 

The meeting opened with the National Anthem.

STATEMENT OF RECOGNITION

His Worship the Mayor, Councillor Ross Fowler OAM read a statement of recognition of Penrith City’s Aboriginal and Torres Strait Islander Cultural Heritage.

PRAYER

The Council Prayer was read by the Rev Neil Checkley.

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Greg Davies (arrived at 7:02pm), and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Mark Davies, Aaron Duke, Tricia Hitchen, Karen McKeown OAM, Kath Presdee and John Thain.

 

APOLOGIES

There were no apologies.

 

CONFIRMATION OF MINUTES - Ordinary Meeting - 29 October 2018

277  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Jim Aitken OAM that the minutes of the Ordinary Meeting of 29 October 2018 be confirmed.

 

DECLARATIONS OF INTEREST

Councillor Aaron Duke declared a Non-Pecuniary Conflict of Interest – Less Than Significant in COW Item 5 - Dedication of Council Land for Road Purposes - Lot 11 DP 264298 as he previously resided in the street the subject of this report and his parents still reside in the street.

 

Councillor Jim Aitken OAM declared a Non-Pecuniary Conflict of Interest – Less Than Significant in COW Item 3 - Update on Proceedings against the Penrith Business Alliance Ltd and Others as he is a Director on the Board of the Penrith Business Alliance Ltd.

 

 

Reports of Committees

 

1        Report and Recommendations of the Access Committee Meeting held on 10 October 2018                                                                                                                      

278  RESOLVED on the MOTION of Councillor Tricia Hitchen seconded Councillor Karen McKeown OAM that the recommendations contained in the Report and Recommendations of the Access Committee meeting held on 10 October, 2018 be adopted.

 

 

2        Report and Recommendations of the Local Traffic Committee Meeting held on 5 November 2018                                                                                                                  

279  RESOLVED on the MOTION of Councillor Karen McKeown OAM seconded Councillor Marcus Cornish that the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 5 November, 2018 be adopted.

 

3        Report and Recommendations of the Policy Review Committee Meeting held on 12 November 2018                                                                                                                  

280  RESOLVED on the MOTION of Councillor Mark Davies seconded Councillor Robin Cook that the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 12 November, 2018 be adopted.

 

DELIVERY PROGRAM REPORTS

 

Outcome 2 - We plan for our future growth

 

1        Planning Proposal for Winter Sporting Facility at 2-4 Tench Avenue, Jamisontown                                                                                                                                             

 

281  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Kath Presdee

That:

1.    The information contained in the report on Planning Proposal for Winter Sporting Facility at 2-4 Tench Avenue, Jamisontown be received

2.    Council endorse the Planning Proposal (provided separately and tabled tonight), subject to any further changes resulting from Item 4 below.

 

3.    Council officers forward the Planning Proposal to the Minister for Planning with a request to issue a Gateway Determination. (The submission will include a request to issue Council with Delegation for plan making authority).

 

4.    The General Manager be granted delegation to make any necessary changes to the Planning Proposal referred to in Item 2 above:

 

a.   prior to Council’s submission of the Planning Proposal to the Minster for Planning to request a Gateway Determination.

b.   as a result of negotiated changes sought by DPE in the lead up to the issuing of the Gateway Determination.

c.   prior to public exhibition in response to the conditions of the Gateway Determination or negotiations with public authorities and other stakeholders.

 

5.    A Development Control Plan be prepared for the subject site, to be publicly exhibited concurrently with the Planning Proposal.

 

6.    Council publicly exhibit the Planning Proposal for a period to be specified in the Gateway Determination, and in accordance with the community consultation requirements of the Environmental Planning and Assessment Act 1979 and the Environmental Planning and Assessment Regulation 2000.

 

7.    A further report be presented to Council following the public exhibition.

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

For

Against

 

Councillor Kath Presdee

 

Councillor Robin Cook

 

Councillor Greg Davies

 

Councillor Todd Carney

 

Councillor Aaron Duke

 

Councillor Karen McKeown OAM

                                                        

Councillor John Thain  

 

Councillor Kevin Crameri OAM

 

Councillor Jim Aitken OAM

 

Councillor Mark Davies

 

Councillor Brian Cartwright

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor Ross Fowler OAM

 

 

2        Tender Reference 18/19-14: Studies and Strategies for Penrith's Local Environmental Plan Review                                                                                                                        

282  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Tender Reference 18/19-14: Studies and Strategies for Penrith's Local Environmental Plan Review be received.

2.    Ethos Urban be awarded the contract to undertake the Local Housing Strategy for an amount of $185,500 (excluding GST).

3.    City Plan Strategy & Development be awarded the contract to undertake the Rural Lands and Villages Study and Strategy, including Scenic and Cultural Landscape Strategy for an amount of $90,420 (excluding GST).

4.    SGS Economics and Planning be awarded the contract to undertake the St Marys Town Centre Economic Analysis and Development Strategy for an amount of $97,706 (excluding GST).

5.    The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

 

 

 

 

 

 

 

Outcome 4 - We have safe, vibrant places

 

4        Draft Penrith Community Safety Plan 2018-22                                                              

283  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Draft Penrith Community Safety Plan 2018-22 be received

2.    Council adopt the Plan to guide the strategic delivery of community safety priorities and projects for the next four (4) years;

3.    Council support the submission of the Plan to the New South Wales Department of Justice, seeking formal endorsement as a Safer Community Compact. 

 

6        RFT 18/19-11 Waters Edge Platforms                                                                             

284  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on RFT 18/19-11 Waters Edge Platforms be received

2.    Talis Civil Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Waters Edge Platforms for an amount of $203,298 (excluding GST). 

3.    Talis Civil Pty Ltd be awarded the 3-year contract for the construction of future Waters Edge platforms on the banks of Nepean River based on the schedule of rates.

4.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

3        Acquisition of Council Land by Transport for NSW for Penrith Transport Interchange Northern Concourse Stairs (Part Lot 3012 DP1184498)                                               

285  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on Acquisition of Council Land by Transport for NSW for Penrith Transport Interchange Northern Concourse Stairs (Part Lot 3012 DP1184498) be received.

2.    Council provide concurrence to the compulsory acquisition as per the terms and conditions listed in the report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

 

 

 

5        Control and Management of the Pioneer Church of England Cemetery in Castlereagh   

286  RESOLVED on the MOTION of Councillor John Thain seconded Councillor Mark Davies

That:

1.    The information contained in the report on Control and Management of the Pioneer Church of England Cemetery in Castlereagh be received

2.    Notification be provided to The Manager, Parish Property Services, Anglican Church that arrangements are to be made for the transfer of title to Council for Lot 281, Pioneer Cemetery, Castlereagh, along with the attendant management responsibilities.

3.    A further report be provided to Council, confirming the transfer of title Lot 281, Pioneer Cemetery, Castlereagh.

4.    Council officers submit a report to a future Heritage Committee meeting to consider having the Pioneer Cemetery heritage listed.

 

 

Outcome 5 - We care about our environment

 

7        Nepean River Flood Study                                                                                               

287  RESOLVED on the MOTION of Councillor Kevin Crameri OAM seconded Councillor Marcus Cornish

That:

1.    The information contained in the report on the Nepean River Flood Study be received.

2.    Council adopt the Nepean River Flood Study Final Report dated 12 November 2018.

3.    Council adopt an interim flood planning level:

a.   of 26.5 metres AHD (1% Annual Exceedance Probability flood level plus 0.5 metres freeboard) for the area in Emu Plains identified in Appendix 2.

b.   of 1% Annual Exceedance Probability flood level plus 1.0 metres freeboard for the areas of Cranebrook identified in Appendix 3.

4.    The Nepean River Flood Study Final Report dated 12 November 2018 be published and made available on Council’s website.

5.    Council write to those who made submissions advising of Council’s resolution.

6.    Council write to owners of the ten (10) properties in Agnes Banks located east of Castlereagh Road with advice on the Nepean River Flood Study.

7.    Council write to relevant State and Federal Members of Parliament advising them of the adoption of the Nepean River Flood Study and thanking them for their continued support of Council’s Floodplain Management Program.

8.     Council’s Engineering Services Department staff be thanked for their dedication to the preparation of the Nepean River Flood Study.

 

8        RFT 17/18-08 Part E - Effluent Collection Services                                                       

288  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

That:

1.    The information contained in the report on RFT 17/18-08 Part E - Effluent Collection Services be received

2.    Council accept the bid from Staples Brothers (Nowra) Pty Ltd, trading as Premier Pump outs.

3.    Council authorise the Waste & Resource Recovery Manager and Chief Governance Officer to finalise the terms of contract.

4.    The Common Seal of the Council of the City of Penrith be affixed to all necessary documentation.

5.     A report be presented to a Policy Review Committee meeting regarding the 18 Council properties which are not connected to the sewer.

 

Outcome 6 - We are healthy and share strong community spirit

 

9        NSW Government's ICC World T20 2020 Cricket Legacy Fund                                   

289  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

That:

1.    The information contained in the report on NSW Government's ICC World T20 2020 Cricket Legacy Fund be received

2.    Council accept the grant award of $15,000 from NSW Government’s ICC World T20 2020 Cricket Legacy Fund for the construction of a synthetic cricket wicket at the Village Oval, Jordan Springs.

3.    A letter be provided to Penrith Cricket Association notifying the Club that it can accept the grant award of $82,700 for the purpose of the specified infrastructure development at Rance Oval.

4.    A letter of appreciation be provided to The Hon. Stuart Ayres MP, Minister for Sport, for the NSW Government’s funding contribution through the Government’s ICC World T20 2020 Cricket Legacy Fund.

5.    A letter of appreciation be provided to Cricket NSW for its funding contribution to the projects at Rance Oval, Werrington and the Village Oval Jordan Springs.

 

 


 

 

10      NSW Government's 2018 Community Building Partnership Program                       

290  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

That:

1.    The information contained in the report on NSW Government's 2018 Community Building Partnership Program be received

2.    Council accept the grants awarded of $77,500 from NSW Government’s Community Building Partnership.

3.    Letters be provided to successful community organisations authorising them that they can accept the grants on Council land.

4.    A letter of appreciation be provided to The Hon. Stuart Ayres MP, The Hon. Tanya Davies MP, and Ms Prue Car MP, for the NSW Government’s funding contribution through the Government’s Community Building Partnership Program.

 

11      RFT 18/19-09 Kingsway Amenities Building                                                                  

291  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

That:

1.    The information contained in the report on RFT 18/19-09 Kingsway Amenities Building  be received

2.    Austfield Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Construction of Kingsway Amenities Building for an amount of $ $925,246.48 excluding GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation as necessary.

 

12      RFT 18/19-13 Penrith Street and Sportsfield Tree Project                                           

292  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

That:

1.    The information contained in the report on RFT 18/19-13 Penrith Street and Sportsfield Tree Project be received

2.    Asplundh Tree Expert Australia Pty Ltd be awarded the Contract subject to the execution of a formal agreement for the Penrith Street and Sports Field Tree Project for an amount of $77,348.15 (excluding GST). 

3.    Asplundh Tree Expert Australia Pty Ltd be awarded the 3-year contract for the tree planting works in Penrith LGA based on the schedule of rates they have provided.

4.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

 

13      RFT 18/19-04 Construction of Play and Recreational Facilities in Sienna Gardens 

293  RESOLVED on the MOTION of Councillor Greg Davies seconded Councillor Brian Cartwright

That:

1.    The information contained in the report on RFT 18/19-04 Construction of Play and Recreational Facilities in Sienna Gardens be received

2.    Growth Civil Landscapes Pty Ltd be awarded the contract subject to the execution of a formal agreement for Construction of Play and Recreational Facilities in Sienna Gardens, for an amount of $414,754 excluding GST.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

Outcome 7 - We have confidence in our Council

 

 

15      Organisational Performance and Financial Review - September 2018                      

294  RESOLVED on the MOTION of Councillor Tricia  Hitchen seconded Councillor Aaron Duke

That:

1.    The information contained in the report on Organisational Performance and Financial Review - September 2018 be received.

2.    The Organisational Performance and Financial Review - September 2018 as at 30 September 2018, including the revised estimates outlined in this report and detailed in the Organisational Report - September 2018 be adopted.         

 

16      2019 Proposed Council Meeting Calendar                                                                     

295  RESOLVED on the MOTION of Councillor Tricia  Hitchen seconded Councillor Aaron Duke

That:

1.     The information contained in the report on 2019 Proposed Council Meeting Calendar be received.

2.     The draft Meeting Calendar for 2019 be adopted.

 

17      2017-18 Penrith City Council Annual Report                                                                 

296  RESOLVED on the MOTION of Councillor Tricia  Hitchen seconded Councillor Aaron Duke

That:

1.    The information contained in the report on 2017-18 Penrith City Council Annual Report be received

2.    The 2017-18 Annual Report be endorsed for submission to the NSW Office of Local Government by 30 November 2017, subject to minor amendments.

 

18      Summary of Investments & Banking for the Period 1 October 2018 to 31 October 2018                                                                                                                                     

297  RESOLVED on the MOTION of Councillor Tricia  Hitchen seconded Councillor Aaron Duke

That:

1.    The information contained in the report on Summary of Investments & Banking for the Period 1 October 2018 to 31 October 2018 be received.

2.    The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period 1 October 2018 to 31 October 2018 be noted and accepted.

3.    The graphical investment analysis as at 31 October 2018 be noted.

 

14      Code of Conduct - Report on Complaints Statistics                                                     

298  RESOLVED on the MOTION of Councillor Marcus Cornish seconded Councillor Karen McKeown OAM

That:

1.     The information contained in the report on Code of Conduct - Report on Complaints Statistics be received

2.     A copy of this report along with the complaints statistics provided in accordance with 12.1 of the Model Code Procedures be forwarded to the Office of Local Government.

 

 

REQUESTS FOR REPORTS AND MEMORANDUMS

 

RR 1           Achievements of Council Staff Member      

Councillor Greg Davies requested that a Mayoral letter of congratulations be forwarded to Council’s Senior Waste Planning Officer, Joshua Romeo in recognition of him being a finalist in the Waste Management Association of Australia Young Professional of the Year Award.

 

RR 2           Proposed Cemetery at Wallacia 

Councillor Todd Carney requested a memo reply to all Councillors providing an update on the proposed cemetery development at Wallacia.

 

RR 3           Event Space for Malayalee Kootayama Association     

Councillor John Thain requested that Council officers investigate and provide a memo to all Councillors on the availability of a suitable venue where the Malayalee Kootayama Association could hold their annual cultural celebration event.

 

 

RR 4           Luddenham Community Centre - Toilet Facilities

Councillor John Thain requested that Council officers investigate the provision of improved toilet facilities at the Luddenham Community Centre.

 

RR 5           Committee of the Whole – Office of Local Government

Councillor John Thain requested that a matter be referred to Committee of the as it refers to alleged contraventions of any code of conduct requirements applicable under section 440 and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

RR 6           Projected Population Figures - Penrith Lakes, Berkshire Park and         Llandilo    

Councillor Kevin Crameri OAM requested a memo to all Councillors concerning the projected population and housing figures for the areas of Penrith Lakes, Berkshire Park and Llandilo.

 

RR 7           Raiding of Recycling Bins 

Councillor Tricia  Hitchen requested a memo to all Councillors regarding the increasing occurrence of raiding of yellow recycling bins, which may be a commercial enterprise, causing disruption to neighbourhoods in Erskine Park, Claremont Meadows and Caddens areas.

 

RR 8           Security of Historical School Building in Henry Street, Penrith

Councillor Tricia  Hitchen requested that the historical school building in Henry Street, Penrith be fenced and secured immediately to prevent it from sustaining irreparable damage.

 

RR 9           2018 NSW Open Golf Championship  

Councillor Bernard Bratusa thanked Penrith City Council for its support of the 2018 NSW Open Golf Championship which was held at Twin Creeks Golf and Country Club from 8-11 November.

 

RR 10         Provision of Escalators at Penrith Railway Station       

Councillor Marcus Cornish requested that Transport for NSW be requested to provide escalators at Penrith Railway Station.

 

RR 11         Provision of New Accommodation for Llandilo Rural Fire Service

Councillor Marcus Cornish requested that providing a more suitable location for the accommodation of Llandilo Rural Fire Service vehicles be investigated as a matter of priority.

 

RR 12         White Ribbon Day Walk 2018      

Councillor Karen McKeown OAM congratulated Council officers involved in the organising of Penrith’s White Ribbon Day Walk for 2018 which was held on 25 November.

 

 


 

 

Committee of the Whole

 

299  RESOLVED on the MOTION of Councillor Jim Aitken OAM  seconded Councillor Brian Cartwright that the meeting adjourn to the Committee of the Whole to deal with the following matters, the time being 7:48pm.

 

1        Presence of the Public

 

CW1 RESOLVED on the motion of Councillor Jim Aitken OAM seconded Councillor Brian Cartwright that the press and public be excluded from Committee of the Whole to deal with the following matters:

 

 

Outcome 1

 

2        50 Belmore Street, Penrith - Contract Execution                                                          

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Outcome 7

 

3        Update on Proceedings against the Penrith Business Alliance Ltd and Others       

 

This item has been referred to Committee of the Whole as the report refers to advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

4        Proposed Lease of Shop 2, 134-138 Henry Street Penrith (Gaymark Lane) to Phillip John Hughes (Trading as No Bottom Feeders)                                                             

 

This item has been referred to Committee of the Whole as the report refers to commercial information of a confidential nature that would, if disclosed (i) prejudice the commercial position of the person who supplied it; or (ii) confer a commercial advantage on a competitor of the Council; or (iii) reveal a trade secret and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

Outcome 4

 

5        Dedication of Council Land for Road Purposes - Lot 11 DP 264298                          

 

This item has been referred to Committee of the Whole as the report refers to information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

 

6        Office of Local Government

 

This matter has been referred to Committee of the Whole as it refers to alleged contraventions of any code of conduct requirements applicable under section 440 and discussion of the matter in open meeting would be, on balance, contrary to the public interest.

 

The meeting resumed at 8:30pm and the General Manager reported that the Committee of the Whole met at 7:48pm on 26 November 2018, the following being present

 

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Greg Davies, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Mark Davies, Aaron Duke, Tricia Hitchen, Karen McKeown OAM, Kath Presdee and John Thain.     

 

and the Committee of the Whole excluded the press and public from the meeting for the reasons set out in CW1 and that the Committee of the Whole submitted the following recommendations to Council.

 

 

CONFIDENTIAL BUSINESS

 

2        50 Belmore Street, Penrith - Contract Execution                                                          

RECOMMENDED on the MOTION of Councillor Tricia Hitchen seconded Councillor Robin Cook

CW2 That:

1.    The information contained in the report on 50 Belmore Street, Penrith - Contract Execution be received

2.    Council authorise the General Manager to undertake the steps recommended by this report and provide a further report to Council on the outcomes.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation for the sale of the property.

 

3        Update on Proceedings against the Penrith Business Alliance Ltd and Others       

RECOMMENDED on the MOTION of Councillor Mark Davies seconded Councillor Kath Presdee

CW3 That the information contained in the report on Update on Proceedings against the Penrith Business Alliance Ltd and Others be received.

 

 

Councillor Greg Davies left the meeting, the time being 7:56pm.


 

 

4        Proposed Lease of Shop 2, 134-138 Henry Street Penrith (Gaymark Lane) to Phillip John Hughes (Trading as No Bottom Feeders)                                                             

RECOMMENDED on the MOTION of Councillor Mark Davies seconded Councillor Bernard Bratusa

CW4 That:

1.    The information contained in the report on Proposed Lease of Shop 2, 134-138 Henry Street Penrith (Gaymark Lane) to Phillip John Hughes (Trading as No Bottom Feeders) be received.

2.    Council approve a two (2) year lease of Shop 2, 134 – 138 Henry Street, Penrith (Gaymark Lane) as per the terms and conditions in the report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation.

 

Councillor Greg Davies returned to the meeting, the time being 8:02pm.

 

5        Dedication of Council Land for Road Purposes - Lot 11 DP 264298                          

RECOMMENDED on the MOTION of Councillor Mark Davies seconded Councillor Greg Davies

CW5 That:

1.    The information contained in the report on Dedication of Council Land for Road Purposes - Lot 11 DP 264298  be received

2.    Council approve the dedication of Lot 11 DP264298 for the purposes of Public Road in accordance with the terms and conditions listed in the report.

3.    The Common Seal of the Council of the City of Penrith be placed on all necessary documentation. 

 

6        Office of Local Government        

Councillor John Thain left the meeting at 8:20pm and did not return.

RECOMMENDED on the MOTION of Councillor Aaron Duke seconded Councillor Brian Cartwright

CW6 That the information received in relation to the operations of the Office of Local Government be received.

 

 

ADOPTION OF Committee of the Whole

 

300  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Tricia Hitchen that the recommendations contained in the Committee of the Whole and shown as CW1, CW2, CW3, CW4, CW5 and CW6 be adopted.

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:31pm.

 



PENRITH CITY COUNCIL

 

Procedure for Addressing Meetings

 

Anyone can request permission to address a meeting, providing that the number of speakers is limited to three in support of any proposal and three against.

 

Any request about an issue or matter on the Agenda for the meeting can be lodged with the General Manager or Public Officer up until 12 noon on the day of the meeting.

 

Prior to the meeting the person who has requested permission to address the meeting will need to provide the Public Officer with a written statement of the points to be covered during the address in sufficient detail so as to inform the Councillors of the substance of the address and a written copy of any questions to be asked of the Council in order that responses to those questions can be provided in due course.

 

In addition, prior to addressing the meeting a person addressing Council or Committee will be informed that they do not enjoy any privilege and that permission to speak may be withdrawn should they make inappropriate comments.

 

It should be noted that persons who wish to address the Council are addressing a formal part of the Council Meeting. All persons addressing the Meeting should give consideration to their dress attire. Smart casual is a minimum that is thought to be appropriate when addressing such a forum.

 

It should be noted that speakers at meetings of the Council or Committee do not have absolute privilege (parliamentary privilege).  A speaker who makes any potentially offensive or defamatory remarks about any other person may render themselves open to legal action.

 

Prior to addressing the meeting the person will be required to sign the following statement:

 

“I (name) understand that the meeting I intend to address on (date) is a public meeting.  I also understand that should I say or present any material that is inappropriate, I may be subject to legal action.  I also acknowledge that I have been informed to obtain my own legal advice about the appropriateness of the material that I intend to present at the above mentioned meeting”.

 

Should a person fail to sign the above statement then permission to address either the Council or Committee will not be granted.

 

The Public Officer or Minute Clerk will speak to those people who have requested permission to address the meeting, prior to the meeting at 7.15pm.

 

It is up to the Council or Committee to decide if the request to address the meeting will be granted.

 

Where permission is to be granted the Council or Committee, at the appropriate time, will suspend only so much of the Standing Orders to allow the address to occur.

 

The Chairperson will then call the person up to the lectern or speaking area.

 

The person addressing the meeting needs to clearly indicate:

 

·       Their name;

 

·       Organisation or group they are representing (if applicable);

 

·       Details of the issue to be addressed and the item number of the report in the Business Paper;

 

·       Whether they are opposing or supporting the issue or matter (if applicable) and the action they would like the meeting to take;

 

·         The interest of the speaker (e.g. affected person, neighbour, applicant,    applicants spokesperson, interested citizen etc).

 

Each person then has five minutes to make their address.  Those addressing Council will be required to speak to the written statement they have submitted.  Permission to address Council is not to be taken as an opportunity to refute or otherwise the points made by previous speakers on the same issue. 

 

The Council or Committee can extend this time if they consider if appropriate, however, everyone needs to work on the basis that the address will be for five minutes only.

 

Councillors may have questions about the address so people are asked to remain at the lectern or in the speaking area until the Chairperson has thanked them.

 

When this occurs, they should then return to their seat.

 

Glenn McCarthy

Public Officer

02 4732 7649                                               

   


Mayoral Minutes

 

Item                                                                                                                                                Page

 

1        Council Recognised for Environmental Excellence                                                           1

 

2        Former Mayor Achieves International Success                                                                 2

 

 

 

 



Ordinary Meeting                                                                                          17 December 2018

 

Mayoral Minute

Council Recognised for Environmental Excellence

           

 

I am pleased to note our success in the prestigious Local Government NSW Excellence in the Environment Awards announced on Monday 3 December.

The Jordan Springs Community Hub won the Sustainable Infrastructure category, and a climate adapted bus shelter in Kingswood was Highly Commended in the Climate Change Action category.

It will come as no surprise to anyone who has visited the Jordan Springs Community Hub since it opened in April this year that it is being recognised for excellence in sustainable building practices. Council and Lendlease worked closely together to design and build a flexible, contemporary and comfortable space for the community. The Hub boasts a range of innovative design features that make it efficient to run, heat, cool and light.

The Climate Adapted People Shelters project involved the design of a bus shelter suited to our Western Sydney heat, which was then installed on Derby Street, close to Nepean Hospital. The project was developed in partnership with the University of Technology and others. Monitoring last summer demonstrated significantly lower temperatures compared to a traditional shelter.

It is great to see our sustainability commitment and leadership being recognised once again. I thank and congratulate everyone involved in these award winning projects, particularly our Community and Cultural Development and Sustainability teams.

 

 

Councillor Ross Fowler OAM

Mayor

 

 

RECOMMENDATION

That the Mayoral Minute on Council Recognised for Environmental Excellence be received.

 

 

 


Ordinary Meeting                                                                                          17 December 2018

 

Mayoral Minute

Former Mayor Achieves International Success

           

 

It is no secret that we grow talented people and great leaders in this City and there are many examples - past, present and no doubt future.

I would like to acknowledge the recent international recognition of one of these, former Penrith Mayor David Bradbury.

David has been named at the top of this year’s International Tax Review list of most influential people in the global tax landscape, for his work to improve the international tax system.

Our community directly benefitted from David’s nine years of committed service as a Councillor from 1999-2008, including two terms as Mayor, and later as Federal Member for Lindsay.

He also served as the Assistant Treasurer, Minister for Competition Policy and Consumer Affairs, Minister Assisting for Financial Services and Superannuation, and Minister Assisting for Deregulation.

Since 2014 he has been Head of the Tax Policy and Statistics Division of the Centre for Tax Policy and Administration at the Paris-based OECD – the Organisation for Economic Co-operation and Development.

I congratulate David on his phenomenal career and this latest recognition of his work to make the world a better place. We are so proud to be able to call him one of our own.

Councillor Ross Fowler OAM

Mayor

  

 

RECOMMENDATION

That the Mayoral Minute on Former Mayor Achieves International Success be received.

 

 

  


Reports of Committees

 

Item                                                                                                                                                Page

 

1        Report and Recommendations of the Resilience Committee Meeting held on 21 November 2018                                                                                                                                    1

 

2        Report and Recommendations of the Local Traffic Committee Meeting held on 3 December 2018                                                                                                                                    5

 

3        Report and Recommendations of the Policy Review Committee Meeting held on 10 December 2018                                                                                                                18

 

 

 

 

 



Ordinary Meeting                                                                                          17 December 2018

 

REPORT AND RECOMMENDATIONS OF THE
 Resilience Committee MEETING

HELD ON 21 November, 2018

 

 

 

PRESENT

Associate Professor Bradley Forsman, Helen Ryan, Carina Fernandes, Michelle Tormey, Nevin Sweeney, and Suzanne Dunford.

 

IN ATTENDANCE

Sandy Davies – Executive Manager People and Capability, Andrew Hewson – Sustainability Coordinator, and Krystie Race – Sustainability Research Planner.    

 

APOLOGIES

Councillors Karen McKeown OAM, John Thain, Kath Presdee, Craig Butler.

 

CONFIRMATION OF MINUTES - Resilience Committee Meeting - 13 June 2018

The minutes of the Resilience Committee Meeting of 13 June 2018 were confirmed.

 

DECLARATIONS OF INTEREST

 

Nil.

 

DELIVERY PROGRAM REPORTS

 

Outcome 5 - We care about our environment

 

1        #LivingPlaces Pilot Tree Planting Project

Andrew Hewson presented the report and outlined the Living Places St Marys street tree project. The project which is a pilot, will see close to 400 street trees planted on nature strips in the southern section of St Marys.

 

Urban heat is a key challenge identified for Western Sydney and for the health of local residents. The geography of Sydney prevents cooling coastal breezes from reaching local suburbs, there are low rates of canopy coverage in the Penrith region, and the forecasts for the changing climate predict heat events will worsen in the future. Council’s Cooling the City Strategy identified a number of key areas for action, including increasing tree canopy coverage.

 

The Living Places St Marys project will plant just under 400 street trees in St Marys. St Marys was selected as the location due to a high number of vacant street trees, and being home to a number of residents who are particularly vulnerable to heat.

 

The species selected include a mix of native and non-native species, with particular attention given to species that will provide colour and amenity to local streetscapes, as well provide cooling benefits. The trees will be planted in March to April 2019. An extensive engagement program is being undertaken to raise community awareness of the project. This will be launched with a pop up event on Saturday 24 March with face painting, jumping castle, sausage sizzle and plant give away. Further engagement will be undertaken in February directly with residents receiving a tree in front of their property. Council staff are also working to engage the local primary school as well.

RECOMMENDED

That the information contained in the report on #LivingPlaces Pilot Tree Planting Project be received.

 

2        Urban Food Project

Andrew presented on the urban food project progress. Urban food was identified as a key priority area for the Resilience Committee.

 

The first stage of the project was the delivery of a survey for local residents around urban food and growing their own food. The survey was highly successful with over 100 residents taking part, and over 80 people registering to stay informed of future updates and actions. There was a strong interest in community gardens, workshops, and connecting with local gardening groups and organisations. Challenges included things such as time, money, space, but also not enough gardening knowledge or awareness of local groups and organisations. This feedback provides a key opportunity for Council to take effective action in this space.

The first action being undertaken is a series of gardening workshops. Council has engaged Permaculture Sydney West to deliver them, and topics include building healthy soil, veggie gardening in small spaces, herb gardening, natural pest control, and preserving. These have proven to be highly popular, with every workshop being booked out. This is the first series of this style of workshop that Council has run without newspaper advertising, so this is a great achievement.

A number of medium term actions have also been identified to be undertaken. A key one will be an education program profiling local gardening groups and organisations. This will include organisations such as Permaculture Sydney West, the soon to be opened Thornton Community Garden, the Western Sydney Home Produce Swap facebook group, the garden at Mamre House and the Secret Garden at Richmond. This will consist of social media profiles as well as inclusion in Council’s Sustainability eNews.

Another key action will be some kind of showcase event, festival or forum to connect local residents with groups like the above. This will enable people to connect with them and ask about what they do, in an open and approachable way. There is also potential to explore this approach, but particularly with a focus on the local health and community services sector, to connect professionals working with vulnerable and isolated people in our communities with local gardening groups and organisations.

 

RECOMMENDED

That:

1.    The information contained in the report on Urban Food Project be received.

2.     The proposed activities outlined in the Urban Food Program be endorsed for delivery.

 

3        Resilient Sydney: A Strategy for City Resilience 2018

Andrew presented a recap on the Resilient Sydney program and its relationship to Council’s work. The Resilient Cities program is a global initiative supported by the Rockefeller Foundation, to help cities adapt and thrive to modern times. Resilient Sydney is being hosted by the City of Sydney, and includes all of metropolitan Sydney.

 

The Resilient Sydney program identified the key shocks and stresses facing Sydney. Shocks are sudden events or incidents that impact our city, such as large storms, terrorist attacks and so on. Stresses are long term challenges, such as housing affordability, demand on health services, poor public transport etc.

 

In Penrith, these shocks and stresses are spread across areas that Council can actively work on addressing such as urban heat and cooling, and other areas such as regional public transport or our health services, which becomes areas of advocacy for Council. The 5 direction areas identified in the Resilient Sydney program fit within Council’s existing community outcome areas identified in our Strategic Plan and Delivery Program.

 

In responding to these challenges, Council has already undertaken actions such developing our Cooling the City Strategy and delivering a number of actions contained within that, and also establishing the Resilience Committee and identifying some areas for action.

The official launch of the Resilient Sydney Strategy provides a key opportunity for Council to prioritise the shocks and stresses based on Penrith’s local context, and to further integrate resilience into our corporate planning processes into the future.

 

RECOMMENDED

That the information contained in the report on Resilient Sydney: A Strategy for City Resilience 2018 be received.

 

 

GENERAL BUSINESS

 

 GB 1          OEH Energy efficiency and climate change

 

Suzanne Dunford advised that the office of Environment and Heritage have released their energy efficiency pack, including their climate change fund. This includes a number of actions to help different sectors such as manufacturing, low income tenants, local government, solar on state agencies, social housing and other actions such as energy management webinars.

 

Funding has recently been announced for local councils to undertake actions identified in their climate change risk assessments. Funding opens in November. Funding is also available for community groups as well.

 

GB 2           Local health action plan

 

Bradley Forsman advised that the Penrith Health Action Plan has been reviewed and updated, there are opportunities to connect with Council’s work in this space and they are keen to do so. There is a sub-committee which is focused on creating healthy built environments, Melissa McSeveny from Council’s Community and Cultural Development department is on this.

 

GB 3           Nepean Hospital plans

 

Bradley Forsman discussed the plans for the new Nepean Hospital that have been released. A digital mock up showing the design as well as more information is available online.


 

GB 4           Permaculture in schools

 

Nevin Sweeney has been partnering with John Lawton and working with schools in the Parramatta region. This work is being done under the banner of the Sustainable Schools program, which is coordinated by the Australian Association for Environmental Education. The project covers growing food and seed saving.

 

GB 5           Bus shelter in Kingswood

 

Carina Fernandes enquired about the status of her previous request for a covered bus shelter to be installed outside Kingswood Public School.

 

GB 6           Electric vehicle pilot

 

Krystie Race advised that Council is in the process of finalising the purchase of the first electric vehicle for Council’s fleet. The vehicle is a Renault Kangoo, which is a compact panelvan. The Kangoo will replace a Volkswagen Caddy, a similar vehicle in Council’s fleet. A charging station will be installed in the basement carpark at the Civic Centre, and the energy will be sourced from renewable sources. The van will be sign written, and actively used at community events and other opportunities to engage local residents around sustainability.

 

GB 7           Jeremy Spinack

 

Sandy Davies advised that Council has received the sad news that Jeremy Spinack from Celestino has passed away after a period of illness. Jeremy was Celestino’s representative on the Resilience Committee, and attended our first meeting before becoming ill. Council has passed on our condolences to his colleagues and friends at Celestino.

 

There being no further business the Chairperson declared the meeting closed the time being 7.15pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Resilience Committee meeting held on 21 November, 2018 be adopted.

 

 

 


Ordinary Meeting                                                                                          17 December 2018

 

REPORT AND RECOMMENDATIONS OF THE
 Local Traffic Committee MEETING

HELD ON 3 December, 2018

 

 

 

PRESENT

Councillor Tricia Hitchen (Representative for the Member for Penrith), Councillor Karen McKeown OAM (Council Representative), Wayne Mitchell – Executive Manager Environment and City Development (Chair), David Lance – Roads and Maritime Services (RMS), Brana Ravichelvan  – Roads and Maritime Services (RMS), Sergeant Matthew Shirvington – Nepean PAC (Police Area Command).

IN ATTENDANCE

Councillor Marcus Cornish, Steve Grady – Busways, Jodie Mallia - Comfort Delgro Cabcharge NSW (Blue Mountains Transit), Adam Wilkinson – Engineering Services Manager, David Drozd – Traffic Engineering Coordinator, Graham Green – Senior Traffic Engineer, Ruth Byrnes – Senior Traffic Officer, Catherine Waerner – Road Safety Officer, Caitlin Bailey – Traffic Officer, Stephen Pham – Trainee Engineer, Noel Fuller – Ranger & Animal Services Coordinator, Bernie Meier – Signs and Lines Marking Supervisor.

 

APOLOGIES

Daniel Davidson – Senior Traffic Engineer.

 

 

CONFIRMATION OF MINUTES - Local Traffic Committee Meeting - 5 November 2018

The minutes of the Local Traffic Committee Meeting of 5 November 2018 were confirmed.

 

DECLARATIONS OF INTEREST

 

 Nil.

 

DELIVERY PROGRAM REPORTS

 

Outcome 3 - We can get around the City

 

1        Local Traffic Committee - Proposed Meeting Dates for 2019                                      

RECOMMENDED

That:

1.    The information contained in the report on Local Traffic Committee - Proposed Meeting Dates for 2019 be received.

2.    The listed dates be confirmed for 2019.

 

 


 

2        Danny Street, Werrington - Proposed Installation of Double Barrier Line Marking  

RECOMMENDED

That:

1.    The information contained in the report on Danny Street, Werrington - Proposed Installation of Double Barrier Line Marking be received.

2.    Consultation be undertaken with affected residents in regards to the proposed double barrier line marking on the bend of Danny Street, Werrington.

3.    Subject to no substantial objections being received, double barrier line marking be installed for a distance of 33m on the 90-degree bend of Danny Street, Werrington as shown in Appendix 1.

4.    The resident that reported the matter be advised of Council’s resolution.

 

 

3        Tench Avenue, Jamisontown - Endorsement of Signage and Line Marking Plans  

RECOMMENDED

That:

1.    The information contained in the report on Tench Avenue, Jamisontown - Endorsement of Signage and Line Marking Plans be received.

2.    The signage and line marking plans prepared by SGCE for 77-87 Tench Avenue, Jamisontown (Drawing No. EW211, EW212 and EW213, Revision 10, dated 13 November 2018) be endorsed for construction (as shown in Appendix 1).

3.    All associated signage and line marking be installed in accordance with Australian Standards.

4.    All costs associated with the installation of the signage and line marking be funded by the applicant.

5.    The development applicant be advised of Council’s resolution.

 

 

4        Glengarry Drive, Glenmore Park - Review Existing Pedestrian Refuge                     

RECOMMENDED

That:

1.    The information contained in the report on Glengarry Drive, Glenmore Park - Review Existing Pedestrian Refuge be received.

2.    Consultation be undertaken with affected residents regarding embellishment and upgrade of the existing pedestrian refuge to current standards as shown in Appendix 1.

3.    Subject to no substantial objections the existing pedestrian refuge is to be embellished with line marking and ‘No Stopping’ restrictions as shown in Appendix 1.

4.    The resident who reported the matter be advised of Council’s resolution.

 

5        Kerrs Road at Mamre Road, Mount Vernon - Proposed 'STOP' Treatment at Intersection                                                                                                                        

RECOMMENDED

That:

1.    The information contained in the report on Kerrs Road at Mamre Road, Mount Vernon - Proposed 'STOP' Treatment at Intersection be received.

2.    STOP signage and line marking be installed on Kerrs Road, at the intersection with Mamre Road, as shown in Appendix 1.

3.    The tree in the verge area on the north-eastern side of the intersection be removed (as shown in Appendix 1).

4.    Residents who wrote to Council be advised of Council’s resolution.

 

 

6        Gascoigne Street at Richmond Road, Kingswood - Proposed Signs and Line Marking                                                                                                                               

RECOMMENDED

That:

1.    The information contained in the report on Gascoigne Street at Richmond Road, Kingswood - Proposed Signs and Line Marking be received.

2.    Double barrier line marking of 30 metres length, a ‘Give Way’ sign and line-marking, and a chevron be installed on Gascoigne Street at Richmond Road as shown in Appendix 1.

3.    Adjoining property owners be advised of the proposed improvements.

 

 

7        Camellia Avenue and Bursaria Crescent, Glenmore Park - Proposed Traffic Calming Measures                                                                                                             

Sergeant Matthew Shirvington of Nepean PAC enquired about the type of speed hump proposed on Camellia Avenue, Glenmore Park.

Adam Wilkinson – Engineering Services Manager advised that the proposed speed hump will be a Watts Profile speed hump which will reduce vehicles speeds when approaching the bend of Bursaria Crescent.

Sergeant Matthew Shirvington of Nepean PAC enquired if any speed advisory signage would be installed.

David Drozd – Traffic Engineering Coordinator advised that the associated speed hump and speed advisory signage will be installed on approach to the speed hump.

David Lance of RMS requested that two additional chevron signs be installed on approach to at the bend of Bursaria Crescent near the existing bus shelter, as well as one additional chevron sign on the departure of the bend. David Lance also recommended that the chevron signs be double sided.

 

 

RECOMMENDED

That:

1.    The information contained in the report on Camellia Avenue and Bursaria Crescent, Glenmore Park - Proposed Traffic Calming Measures be received.

2.    Consultation be undertaken with affected residents.

3.    Subject to no substantial objections being received, speed humps and line marking be installed in Camelia Avenue, Glenmore Park as shown in Appendix 1 and adjusted chevron signage be installed on the bend of Bursaria Crescent, Glenmore Park as shown in amended Appendix 2.

4.    The residents who requested the investigation be notified of Council’s decision.

 

 

8        Lady Jamison Drive, Glenmore Park - Proposed Double Barrier Line Marking near The Carriageway                                                                                                                

RECOMMENDED

That:

1.    The information contained in the report on Lady Jamison Drive, Glenmore Park - Proposed Double Barrier Line Marking near The Carriageway be received.

2.    Consultation be undertaken with affected residents.

3.    Subject to no substantial objections, 20m and 15m (respectively) of double-barrier line marking be installed on Lady Jamison Drive, Glenmore Park to improve delineation on the bend as shown in Appendix 1.

4.    The resident who notified Council be advised of Council’s resolution.

 

 

9        Thornton Drive at Combewood Avenue, Penrith - Proposed Changes to Line Marking                                                                                                                               

RECOMMENDED

That:

1.    The information contained in the report on Thornton Drive at Combewood Avenue, Penrith - Proposed Changes to Line Marking  be received.

2.    The ‘STOP’ hold lines on Thornton Drive, at the intersection with Combewood Avenue, Penrith be relocated as shown in Appendix 1.

3.    The resident who made the submission to Council be notified of Council’s resolution.

 

 


 

10      Penrith LGA - Numerous Sites - Provision of "No Parking - Waste Collection and Removalist Vehicles Excepted" Zones                                                                           

Councillor Marcus Cornish expressed his opposition to the proposed “No Parking - Waste Collection and Removalist Vehicles Excepted" signage and expressed his view that the parking restrictions should be from Monday to Friday instead.

Wayne Mitchell – Executive Manager Environment and City Development (Chair) recommended to the Committee to proceed with the proposed fulltime “No Parking - Waste Collection and Removalist Vehicles Excepted" Zone signage as removalist vehicles operate on weekends. 

RECOMMENDED

That:

1.    The information contained in the report on Penrith LGA - Numerous Sites - Provision of "No Parking - Waste Collection and Removalist Vehicles Excepted" Zones be received.

2.    No Parking – Waste Collection and Removalist Vehicles Excepted” signage (R5-447 modified) be installed in those locations as listed in the following table and in accordance with the relevant plans shown in the attached Appendices.

DA No

Street frontage

Length

DA12/0811   RFB

14 Henry Street Penrith

Henry Street

Kerbside 

22m

DA15/1234   RFB

38 Doonmore Street Penrith

Doonmore Street

Kerbside 

22m

DA15/1108.03

18-22 Colless Street

Penrith

Colless Street

Kerbside

14m

 

3.    All works associated with the implementation of the signposting to be undertaken by the applicants and at no cost to Council.

4.    The applicants be advised of Council’s resolution.

                   5.    Council’s Waste Services Section and Rangers be advised of Council’s                           resolution.

 

 

11      Lugard Street, Penrith - Endorsement of Signage and Line Marking Plans                                                                                                                                                                                                 

RECOMMENDED

That:

1.    The information contained in the report on Lugard Street, Penrith - Endorsement of Signage and Line Marking Plans                                                     be received.

2.    The signage and line marking plans prepared by TEF Consulting for 32-36 Lugard Street (Drawing No. 18128/01, Revision A, dated 6 November 2018) be endorsed for construction (as shown in Appendix 1).

3.    All associated signage and line marking be installed in accordance with Australian Standards.

4.    All costs associated with the installation of the signage and line marking be funded by the applicant.

5.    The development applicant be advised of Council’s resolution.

 

12      Colless Street, Penrith - proposed Double Barrier Line, Edge Line Marking and 'No Stopping' Zone                                                                                                                  

RECOMMENDED

That:

1.    The information contained in the report on Colless Street, Penrith - proposed Double Barrier Line, Edge Line Marking and 'No Stopping' Zone  be received.

2.    Double barrier line marking be installed for the length of Colless Street, Penrith as shown in Appendix 1, 2 and 3.

3.    Edge line marking be provided for the length of Colless Street, Penrith (between Derby Street and Stafford Street) to provide a 3m parking shoulder, as shown in Appendix1, 2 and 3.

4.    10m of ‘No Stopping’ restricted zone at the corner of Colless Street and Reddan Avenue, Penrith as shown in Appendix 1, 2 and 3.

5.    The resident who reported the matter be advised of Council’s resolution.

 

13      Kenneth Slessor Drive, Glenmore Park - Changes to Parking Signage and Line Marking                                                                                                                               

RECOMMENDED

That:

1.    The information contained in the report on Kenneth Slessor Drive, Glenmore Park - Changes to Parking Signage and Line Marking be received.

2.    Consultation with the Principal of Regentville Public School and with affected residents of Kenneth Slessor Drive be undertaken and subject to no substantial objections being received, the proposed changes to linemarking and parking signage be installed, as shown in Appendices 1 and 2.

3.    Regentville Public School and the Roads and Maritime Services Team Leader School Crossing Program be informed of Council’s resolution. 

 

14      Barber Avenue, Penrith - Proposed Parking Restriction Zone                                    

Councillor Tricia Hitchen (Representative for the Member for Penrith) declared a (possible) interest in this matter and will not take part in the discussion. 

RECOMMENDED

That:

1.    The information contained in the report on Barber Avenue, Penrith - Proposed Parking Restriction Zone be received.

 

2.    ‘No Parking – Waste Collection and Removalist Vehicles Excepted’ signage (R5-447 modified) and parking bay line marking be installed at 35-37 Barber Avenue, Penrith in accordance with the plan prepared by ACE Pty Ltd, Plan No. C15, Revision B, dated 15/11/2018; as shown in Appendix 1.

3.    All costs associated with the installation of the signage and line marking to be funded by the applicant.

4.    The applicant be advised of Council’s decision.

5.    Council’s Waste Services Section and Rangers be advised of Council’s decision.

 

15      Evan Street, South Penrith - Proposed Children's Crossing                                       

Councillor Marcus Cornish expressed his opposition to the proposed children’s crossing and expressed his view that a marked zebra crossing would be clearer to drivers that it a crossing point.

Catherine Waerner - Road Safety Officer advised that a pedestrian crossing was not warranted as currently further north on Evan Street there is already an existing marked pedestrian crossing near the Southlands Shopping Centre with street lighting as it is in constant use be the public.

David Lance of RMS advised that a children’s crossing with a holding line and orange ‘Children’s Crossing’ flags is a safer pedestrian facility compared to a marked pedestrian crossing as the orange flags and holding line requires drivers to stop when pedestrians are using the crossing. 

RECOMMENDED

That:

1.    The information contained in the report on Evan Street, South Penrith - Proposed Children's Crossing be received.

2.    A children’s crossing with associated line marking and signage and pram ramps within the one-way section of Evan Street at the Jamison High School gate be placed on the Traffic Facilities Priority Program for future funding consideration, as shown in Appendix 1.

3.    The Principal of Jamison High School and Parents and Citizens Association be advised of Council’s resolution.

4.    Parents and carers of both Jamison High School and York Public School be advised of Council’s resolution.

 

16      York Road, South Penrith - Proposed Speed Humps                                                   

Councillor Marcus Cornish requested Council to advise adjoining properties on York Road, South Penrith that be advised that no loss of parking will be incurred following the construction of the proposed speed humps.

David Lance of RMS requested that Council install fencing or landscaping at the kerbside of the proposed speed humps to prevent pedestrians from using them as a pedestrian crossing.

 

 

RECOMMENDED

That:

1.    The information contained in the report on York Road, South Penrith - Proposed Speed Humps be received.

2.    Design Plans YR001 to YR004 (inclusive) dated June 2018 be endorsed for construction as per Appendices 4, 5, 6 and 7, with the addition of fencing or landscaping to be provided at the kerbside of the proposed speed humps.

3.    The proposed speed hump project be funded from the 2018-2019 Major Traffic Facilities.

4.    Affected residents be notified of Council’s resolution and be advised that no loss of parking will be incurred following the construction of the proposed speed humps.

 

17      O'Connell Street, Kingswood - Endorsement of Detailed Design Plan for Pedestrian Refuge                                                                                                                                

RECOMMENDED

That:

1.    The information contained in the report on O'Connell Street, Kingswood - Endorsement of Detailed Design Plan for Pedestrian Refuge be received.

2.    Subject to no substantial objections from consultation with affected residents and bus companies being received, the TAFE bus stop be moved and the detailed design plan for a pedestrian refuge for O’Connell Street, Kingswood, be endorsed for construction as per Design Plan AO56 dated November 2018.

3.    A street lighting assessment be conducted at the project site in accordance with Council’s Public Domain Lighting Policy (August 2004) to ensure compliance with the relevant lighting category.

4.    Kingswood TAFE be advised of Council’s resolution.

 

 

GENERAL BUSINESS

 

GB 1           Allen Place Car Park, Penrith - Endorsement of Loading Zone       Signage    

Caitlin Bailey – Traffic Officer presented a report seeking endorsement for the installation of a Loading Zone signage within the Allen Place Carpark, Penrith.

 

Background

Council’s Traffic Officers have received a request from the operators of the Shower Bus and Councils Community and Cultural Development Department for the provision of Loading Zone closer to Station Street to assist in the facilitation of the shower bus service for the vulnerable community in Penrith. The shower bus is an initiative run by One Voice in partnership with Christ Mission Possible for the Penrith area.

 

Allen Place Carpark is a centralised carpark to Penrith CBD, primarily consisting of a 6m wides circulation road. Allen Place is predominantly controlled by No Parking restrictions.

 

Christ Mission Possible provides a breakfast service as a part of a community outreach program for those more vulnerable in the local community. The program has been operating in the Penrith area for some time and is accompanied by a mobile shower bus.

 

Recently, the service was relocated from Judges Place Carpark to Allen Place Carpark and the shower bus was directed to park in more suitable locations, including existing Loading Zones located 220m away from the current service location.

 

 

Current Situation 

Council Officers have reviewed the request and have identified a suitable location on Allan Place, on the southern kerb line 43m from the intersection with Station Street.

 

Subsequently, it is proposed that 15m of Loading Zone be provided on the southern kerb line of Allen Place Carpark, at the rear entrance to The Salvation Army ‘Salvos Stores’, per Appendix 1.

 

The proposed location for Loading Zone restrictions will not impact any parking in Allen Place Carpark due to existing No Parking conditions, however, consultation with adjacent businesses will be required.

_________________________________________________________________________

RECOMMENDED

          That:

1.   The information contained in the report on GB1. Allen Place Car Park, Penrith – Endorsement of Loading Zone Signage be received.

2.   Consultation be undertaken with adjacent businesses regard the provision of a15m Loading Zone in Allen Place Carpark, Penrith as shown in Appendix 1.

3.   Subject to no substantial objections, 15m of Loading Zone signage be installed on the southern kerb line of Allen Place, Penrith, as per Appendix 1.

4.   Community and Cultural Development be advised of Council’s resolution.

 

GB 2           Cosgrove Crescent, Kingswood - Endorsement of Signage and    Line Marking Plan     

Stephen Pham – Trainee Engineer presented a report seeking endorsement for implementation of a ‘No Stopping’ zone and double barrier line marking (BB) associated with a proposed child care centre at 29 Cosgrove Crescent, Kingswood.

 

Background

On 30 September 2016, Council granted development consent to DA16/0269 for a proposed child care centre at 29 Cosgrove Crescent, Kingswood. To prevent vehicles parking at the bend in Cosgrove Crescent, Condition 81 requires that:

 

“Prior to the issue of any Occupation Certificate, to prevent vehicles parking at the corner in Cosgrove Crescent and to maintain pedestrian access to /from the footpath to/from the reserve, 20m of “No Stopping” restrictions (R5-400) on both sides of the street (10m each side of the corner), and associated double barrier centre line marking (BB) are to be installed. A signs and lines plan is to be submitted for consideration by Council’s Local Traffic Committee prior to implementation, and installed at no cost to Council; in this regard the use of a C3 ‘No Stopping’ line marking should be investigated for use rather than the typical signage.”

 

Recently, Council’s Traffic Engineering Section has received a signage and line marking plan in support of Condition 81 of DA16/0269 from Loka Consulting Engineers. In accordance with the development consent, the signage and line marking plan proposes a 20-metre ‘No Stopping’ zone with double barrier line marking to delineate the 90-degree bend fronting the development site.

 

Current Situation 

 

The development site is located at a 90-degree bend on the western side of Cosgrove Crescent and is opposite to the Chapman Gardens Oval. At the bend, there are kerb ramps connecting pedestrians to and from the park.

 

Due to the nature of the development, a high turn-over parking rate is anticipated during the pick-up and drop-off periods. To facilitate motorists with good sightlines at the sharp bend and to maintain the pedestrian access to and from the park, it is recommended that a 20-metres ‘No Stopping’ zone (10 metres on each side of the bend) and double barrier line marking are endorsed and implemented as per Appendix 1.

 

Consultation will be undertaken with affected residents with any substantial objection will be referred back to the Local Traffic Committee for consideration.

_________________________________________________________________________

 

RECOMMENDED

          That:

1.   The information contained in the report on GB2. Cosgrove Crescent, Kingswood – Endorsement of Signage and Line Marking Plan be received.

2.   Consultation be undertaken with affected residents regarding the proposed ‘No Stopping’ zone and double barrier line marking at the bend in Cosgrove Crescent, Kingswood, with any substantial objection to be referred back to the Local Traffic Committee for consideration.

3.   Subject to no substantial objections, the signage and line marking plan from Loka Consulting Engineers, plan number: 15NL058, revision A, dated November 2018, be endorsed for installation; as shown in Appendix 1.

4.   All costs associated with the installation of the signage and line marking to be funded by the applicant.

5.   The applicant be advised of Council’s decision.

         

 

GB 3           Completed Projects 2018   

David Drozd – Traffic Engineering Coordinator presented photos and a brief overview of the completed projects undertaken in 2018 in the Penrith LGA.

Councillor Marcus Cornish requested that regular overviews of completed projects be presented to the Committee in the future.

David Drozd – Traffic Engineering Coordinator advised that a similar overview will be presented every six months.

 RECOMMENDED

          That the Committee note the information.

 

GB 4           Busways - Thanks to Council and RMS       

Steve Grady of Busways thanked Council and the RMS for their assistance throughout the year in regards to bus routes.

RECOMMENDED

          That the Committee note the information. 

 

GB 5           Hindmarsh Street and Middleton Avenue, Cranebrook - Vehicles Speeding through the Roundabout   

Councillor Karen McKeown OAM advised the Committee about concerns raised by the residents of 33 Hindmarsh Street, Cranebrook regarding vehicles speeding through the roundabout located at the intersection of Hindmarsh Street and Middleton Avenue, Cranebrook.

RECOMMENDED

          That:

1.   Council’s Traffic Officers investigate speeding vehicles travelling through the roundabout located at the intersection of Hindmarsh Street and Middleton Avenue, Cranebrook.

 

2.   Councillor Karen McKeown OAM and the residents of 33 Hindmarsh Street, Cranebrook be advised of the outcome.

 

GB 6           Penrith High School - Timing of Afternoon Bus Timetable    

Councillor Karen McKeown OAM advised the Committee about concerns raised by Penrith High School regarding pedestrian safety for students in relation to the timing of the bus timetable for the arrival of the last two school buses in the afternoon period. Councillor Karen McKeown OAM advised that there is a 20 minute interval between the arrival of the last two buses in the afternoon.

Catherine Waerner – Road Safety Officer advised that she was already contacted by Penrith High School regarding this matter and had sent a letter to Transport for NSW (TfNSW) requesting increased bus services for the school.

RECOMMENDED

          That:

1.   Council’s Traffic Officers prepare a letter to Transport for NSW (TfNSW) on behalf of Councillor Karen McKeown and Penrith High School requesting that they review the timing of the bus timetable for the last two school buses in the afternoon period for Penrith High School.

 

2.   Councillor Karen McKeown OAM and the Principal of Penrith High School be advised of the outcome.

 

GB 7           Bringelly Road and the Great Western Highway, Kingswood -       Right Turn Movements at the Intersection   

Councillor Tricia  Hitchen (Representative for the Member for Penrith) advised the Committee about vehicles on Bringelly Road are illegally turning right at the intersection from both the left lane and the right lane onto the Great Western Highway, Kingswood. Councillor Tricia Hitchen requested if arrow pavement markings could be painted on the left and right lane to reinforce correct travel movements.

 

David Lance of RMS advised that RMS tends to refrain from painting arrow pavement markings on two lane intersections as the NSW Road Rules stipulate that right turn movements are to only be undertaken from the right lane. Additionally, David Lance advised that the painting of arrow pavement markings is also generally avoided as drivers may incorrectly become of the view that other similar intersections without the arrow pavement markings permits drivers from turning left or right from the opposite lane. 

RECOMMENDED

          That:

1.   Council’s Traffic Officers write to the Roads and Maritime Services (RMS) requesting them to review illegal right turn movements from the left lane on Bringelly Road when turning right onto the Great Western Highway, Kingswood and investigate the possibility of implementing arrow pavements markings.

 

2.   Council’s Traffic Officers write to Nepean PAC requesting enforcement of right turn movements at the intersection of Bringelly Road and the Great Western Highway, Kingswood.

 

3.   Councillor Tricia Hitchen (Representative for the Member for Penrith) be advised of the outcome.

 

GB 8           Parker Street and the Great Western Highway, Kingswood -          Request for Re-Line Marking of Marked Crossing  

Catherine Waerner – Road Safety Officer advised the Committee of ongoing concerns regarding the faded zig zag line and line marking at the zebra crossing Parker Street off-ramp when heading southbound and turning left onto the Great Western Highway, Kingswood.  Catherine Waerner advised that she had previously requested the Roads and Maritime Services to re-line mark the zig zag line and zebra crossing line marking however no response has been received.

RECOMMENDED

          That:

1.   Council’s Traffic Officers request the Roads and Maritime Services to re-line mark the zig zag line and zebra crossing line marking on the Parker Street off-ramp when heading southbound and turning left onto the Great Western Highway, Kingswood.

 

2.   Council’s Traffic Officers be advised of the outcome.

 

Wayne Mitchell – Executive Manager Environment and City Development (Chair) on behalf of Council, and Adam Wilkinson – Engineering Services Manager on behalf of Traffic Engineering staff, both thanked the Committee membership for their involvement and support throughout the year and wished everyone a Merry Christmas.

 

There being no further business the Chairperson declared the meeting closed the time being 10:40am.

 


 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Local Traffic Committee meeting held on 3 December, 2018 be adopted.

 

 

 


Ordinary Meeting                                                                                          17 December 2018

 

REPORT AND RECOMMENDATIONS OF THE
 Policy Review Committee MEETING

HELD ON 10 December, 2018

 

 

 

PRESENT

His Worship the Mayor, Councillor Ross Fowler OAM, Deputy Mayor, Councillor Greg Davies, and Councillors Jim Aitken OAM, Bernard Bratusa, Todd Carney, Brian Cartwright, Robin Cook, Marcus Cornish, Kevin Crameri OAM, Aaron Duke, Tricia Hitchen, Karen McKeown OAM, Kath Presdee and John Thain.    

 

APOLOGIES

Apologies were received for Councillor Mark Davies.

 

CONFIRMATION OF MINUTES - Policy Review Committee Meeting - 12 November 2018

The minutes of the Policy Review Committee Meeting of 12 November 2018 were confirmed.

 

 

DECLARATIONS OF INTEREST

 

There were no declarations of interest.

 

SUSPENSION OF STANDING ORDERS

 

RECOMMENDED that Standing Orders be suspended to allow members of the public to address the meeting, the time being 7.04pm.

 

ADDRESSING THE MEETING

 

Mr Anthony Colman

 

Item 1 – Proposed Suburb Name for the Central Precinct of the St Marys Release Area

 

Mr Colman, an affected person, spoke in support of the recommendation to name the Central Precinct of the St Marys Release Area Jordan Springs. Mr Colman spoke of the current confusion that the current name of Llandilo has caused, and his personal experience when dealing with emergency and postal services.

 

Ms Kay Hearne

 

Item 2 – Penrith DCP 2014 amendment – Public Exhibition Submissions

 

Ms Hearne, an affected resident, spoke against the recommendations. Ms Hearne specifically noted the negative impact of parking, and the congestion caused as a result of those not utilising stacked parking in an appropriate way.

 

PRC 66  RESOLVED on the MOTION of Councillor Bernard Bratusa seconded Councillor Kevin Crameri OAM that an extension of time be granted to permit the speaker to conclude her address, the time being 7.16pm.

 

 

RESUMPTION OF STANDING ORDERS

 

RECOMMENDED that Standing Orders be resumed, the time being 7:17pm.

 

Councillor Todd Carney left the meeting, the time being 7:17pm.

Councillor Todd Carney returned to the meeting, the time being 7:21pm.

 

DELIVERY PROGRAM REPORTS

 

Outcome 7 - We have confidence in our Council

 

3        Penrith Aquatic & Leisure Centre Annual Report 2017-2018                                       

RECOMMENDED

That:

1.    The information contained in the report on Penrith Aquatic & Leisure Centre Annual Report 2017-2018 be received.

2.    Council agree to underwrite the operations of Penrith Aquatic and Leisure Ltd until the presentation of the 2018-2019 Annual Report.

3.     Council thank and congratulate Chairman Alan Brown, and Acting General Manager Paul McAlary, and all those involved with the operation of Penrith Aquatic & Leisure Centre for the 2017-2018 period.

4.     Council agree to establish a guarantee under Capital Finance’s ‘No Financial Policy for Government entities for transactions less than $250k’ for Penrith Aquatic and Leisure Limited, to facilitate the $221k (including GST) financing of new gym equipment.

 

 

Outcome 2 - We plan for our future growth

 

1        Proposed Suburb Name for the Central Precinct of the St Marys Release Area      

RECOMMENDED

That:

1.    The information contained in the report on Proposed Suburb Name for the Central Precinct of the St Marys Release Area be received

2.    Council write to the Geographic Names Board confirming that it does not object to Lendlease’s proposal to expand the existing suburb of Jordan Springs to include the Central Precinct, the surrounding areas of open space, and Wianamatta Regional Park (refer Attachment 2).

 

2        Penrith DCP 2014 amendment - Public Exhibition Submissions                                

RECOMMENDED

That:

1.    The information contained in the report on Penrith DCP 2014 amendment - Public Exhibition Submissions be received

2.    Council adopt the amendments to Penrith Development Control Plan 2014, as exhibited.

3.    The General Manager be delegated authority to make any necessary minor changes required to the Development Control Plan 2014 in accordance with Council’s adopted policy position before notification in the newspaper

4.    In accordance with the Environmental Planning and Assessment Regulation 2000, Council give public notice of its decision in a local newspaper within 28 days, with the Development Control Plan coming into effect immediately upon notification in the newspaper.

 

 

In accordance with Section 375A of the Local Government Act 1993, a DIVISION was then called with the following result:

 

For

Against

 

Councillor Kath Presdee

 

Councillor Robin Cook

 

Councillor Greg Davies

 

Councillor Todd Carney

 

Councillor Aaron Duke

 

Councillor Karen McKeown OAM

                                                        

Councillor Kevin Crameri OAM               

 

Councillor Ross Fowler OAM

 

Councillor Jim Aitken OAM

 

Councillor Brian Cartwright

 

Councillor Tricia Hitchen

 

Councillor Bernard Bratusa   

 

Councillor Marcus Cornish

 

Councillor John Thain

 

 

 

There being no further business the Chairperson declared the meeting closed the time being 8:03pm.

 

 

 

RECOMMENDATION

That the recommendations contained in the Report and Recommendations of the Policy Review Committee meeting held on 10 December, 2018 be adopted.

 

 

  


DELIVERY PROGRAM REPORTS

 

Item                                                                                                                                                Page

 

  

Outcome 4 - We have safe, vibrant places

 

1        Tender Reference RFT18/19-12 Robin Wiles Park                                                           1

 

2        Grant applications: State government funding for infrastructure and arts engagement projects                                                                                                                               5

 

3        Works on private land to install lighting treatments to Broadwalk Arcade and Woodriff Lane                                                                                                                                             9

 

 

Outcome 5 - We care about our environment

 

4        Peach Tree and Lower Surveyors Creeks Flood Study                                                  13

 

 

Outcome 6 - We are healthy and share strong community spirit

 

5        Youth Week 2019                                                                                                             19

 

6        Tender Reference RFT18/19-06 Childcare Consumables                                              24

 

7        Netball NSW Premier League Sponsorship                                                                    28

 

 

Outcome 7 - We have confidence in our Council

 

8        Write off of unrecoverable Sundry Debtor Accounts                                                       33

 

9        2019-20 Operational Plan - Budget Preparation and Settings                                        36

 

10      Delegation of Authority to CivicRisk Mutual to Tender                                                    44

 

11      Summary of Investments & Banking for the Period 1 November 2018 to 30 November 2018                                                                                                                                           46

 

 

 

 

 


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 1 - We can work close to home

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 2 - We plan for our future growth

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


 

 

Outcome 3 - We can get around the City

 

 

There were no reports under this Delivery Program when the Business Paper was compiled


 

 

 

 

THIS PAGE HAS BEEN LEFT BLANK  INTENTIONALLY


Outcome 4 - We have safe, vibrant places

 

Item                                                                                                                                                Page

 

1        Tender Reference RFT18/19-12 Robin Wiles Park                                                           1

 

2        Grant applications: State government funding for infrastructure and arts engagement projects                                                                                                                               5

 

3        Works on private land to install lighting treatments to Broadwalk Arcade and Woodriff Lane                                                                                                                                             9

 

 

 

 

 



Ordinary Meeting                                                                                          17 December 2018

 

 

 

1

Tender Reference RFT18/19-12 Robin Wiles Park   

 

Compiled by:               Matthew  Buckley, Major Projects Coordinator

Donita Hulme, Cultural Engagement Officer

Authorised by:            Michael Jackson, Design and Projects Manager  

 

Outcome

We have safe, vibrant places

Strategy

Make our public places safe and attractive

Service Activity

Manage the delivery of Council's major capital projects

      

 

Executive Summary

Tender reference 18/19-12 for the Construction of landscape upgrades for Robin Wiles Park, North St Marys, was advertised in the Western Weekender on 25 October 2018 and Sydney Morning Herald on 30 October 2018. The tender closed on 21 November 2018.

 

The report advises Council of the outcome of the tender process and recommends that the tender from Romba Pty Ltd be accepted for the scope of works outlined in the RFT 18/19-12 for the Construction of landscape upgrades for Robin Wiles Park, North St Marys, for a total amount of $388,000 (excluding GST).  Rates provided in schedule of rates and tender options also form part of this contract.

Background

The project is funded through the Penrith City Local Open Space Development Contributions Plan (Section 7.11), which finances upgrading recreation facilities to meet increased demand arising from new residential development in Penrith City.  The work to be performed under 18/19-12 for the construction of landscape upgrades for Robin Wiles Park, North St Marys, includes earthworks, supply and installation of park furniture, a water connection for bubbler and taps, landscape planting and turf, concrete and asphalt pavements, line marking, solar lighting, picnic and seating areas.

 

Park furniture was included in the tender as schedule of rate items, with tender options also included for additional works such as construction of rubber soft fall areas and drip irrigation should remaining section 7.11 funds permit.

Tender Evaluation Process

The Tender Evaluation Committee consisted of Michael Shahidi (Project Officer), Donita Hulme (Cultural Engagement Officer) and was chaired by Matthew Buckley (Major Projects Coordinator). The evaluation criteria advertised and used in assessing the tenders received included the following:

·    Business References

·    Demonstrated Ability

·    Works Method and Program

·    Financials

·    Employment Policies (Apprenticeships)

·    Quality Assurance Systems

·    Environmental Management Systems

·    Work Health & Safety

Initial Tender Review

A full listing of the tenders received is detailed below in price order (ex GST).

Company

Tendered Price

Company Location

Directors

Romba Pty Ltd

 

 

$388,000

21-27 Camden Street Penrith NSW 2750       

Therise Burgmann

Darryl Burgmann

Landscape Solutions Australia Pty Ltd

         

$462,673

16 Distribution Place Seven Hills NSW 2147

Timothy Buckle

Glascott Landscape & Civil Pty Ltd

$539,641

4/15-17 Chaplin Drive, Lane Cove West NSW

Matthew Glascott

Lamond Contracting Pty Ltd

$600,758

84 Wilton Road Wilton NSW

Philip Stephen Lamond

Starcon Group Pty Ltd

$715,130

809 The Horsley Drive Smithfield NSW 2190

Ty Nguyen

Growth Civil Landscape Pty Ltd

$737,423

60 Oak Road, Kirrawee NSW 2232

Glenn Simpson

Van Mal Group Construction Pty Ltd

$1,575,310

Suite 6 126 Avoca Street Randwick NSW 2031

Nico Van Mal

 

The tenders submitted by Glascott Landscape & Civil Pty Ltd, Lamond Contracting Pty Ltd, Starcon Group Pty Ltd, Growth Civil Landscape Pty Ltd and Van Mal Group Construction Pty Ltd were in a price range that exceeded available budget. The Committee were of the opinion that there was no advantage to give further consideration to these tenders.

 

The remainder of tenders being Romba Pty Ltd and Landscape Solutions Australia Pty Ltd were evaluated in detail against the weighted evaluation criteria to determine an effectiveness rating. Consideration was then given to the tenderer’s price schedules to determine the best value for money solution with competency in technical aspects of the tender.

Evaluation of the Preferred Tender

Following an initial assessment, the tender from Romba Pty Ltd Pty Ltd was considered by the Tender Evaluation Committee to be providing the highest value for money compared to the next on the ranking list in terms of effectiveness and price.  Romba Pty Ltd achieved a satisfactory score based on conformance with the evaluation criteria including Work Health and Safety and previous experience. The schedule of rates and tender option pricing also provides best value for money in comparison with the next best tender submission.

 

Due to budget constraint and with the intention of utilising all available funds including contingencies on this project, we are unable to precisely quantify the optional components which will be delivered in accordance with the schedule of rates.  Based on the forecast quantities as at the time of tender, the comparison of schedule of rates combined values is below.  Once the contingency risk items have been addressed, a final set of quantities and resulting sum will be agreed.  The schedule of rates from Romba is consistent with the price advantage demonstrated on the lump sum.

 

Company

Schedule of Rates - Combined Value

Romba Pty Ltd

$100,546

Landscape Solutions Australia Pty Ltd

$140,181

 

Romba Pty Ltd have completed similar projects for other councils, schools and commercial clients and has also demonstrated a strong understanding of the technical and contractual aspects of the project during a tender clarifications meeting.

 

The recommended company, Romba Pty Ltd was selected based on their;

 

1)    Compliance with the tender evaluation criteria,

2)    Demonstrated ability to meet Council’s requirements; and

3)    Competitive price for the services offered along with demonstrating its overall effectiveness in the delivery of works under contract.

Financial Services Manager’s Comment

Included in the assessment of tenders is the commissioning of independent reference checks, financial analysis, and performance analysis on Romba Pty Ltd. These checks are being progressed. Should any concerns be identified through the checks as to the ability of Romba Pty Ltd to perform the works described, Council will be further advised.

 

Section 7.11 funding collected for the open space embellishment in North St Marys have been allocated to provide funding for this project.

Tender Advisory Group (TAG) Comment

The objective of the Tender Advisory Group (TAG) is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of the Executive Manager City Assets, Brian Steffen and Governance Manager, Glenn McCarthy, were briefed by the Design & Projects team about the background and the process followed. The TAG noted that the lowest price tender was recommended in relation to the tender for construction and landscaping work and installation of park furniture at Robin Wiles Park and that the company has experience in completing similar projects. The TAG reviewed the evaluation process outlined within the report and is satisfied that the selection criteria have been correctly applied in making the recommendations.

Conclusion

The Tender Evaluation Committee is in the opinion that Romba Pty Ltd provided the most advantageous tender and it is recommended that they be awarded the contract for a sum of $388,000 excluding GST. It is also recommended that Romba Pty Ltd to install park furniture based on the schedule of rates and tender option prices provided, utilising the remaining available Section 7.11 funding.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference RFT18/19-12 Robin Wiles Park be received

2.    Romba Pty Ltd be awarded the contract subject to the execution of a formal agreement for Construction of landscape upgrades for Robin Wiles Park, North St Marys, for an amount of $388,000 excluding GST

3.    Romba Pty Ltd be awarded the contract for installation of park furniture based on the schedule of rates and tender option prices provided.

4.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                          17 December 2018

 

 

 

2

Grant applications: State government funding for infrastructure and arts engagement projects   

 

Compiled by:               Donita Hulme, Cultural Engagement Officer

Lila Kennelly, Community Engagement Officer

Authorised by:            Jeni Pollard, Place Manager  

 

Outcome

We have safe, vibrant places

Strategy

Work with our communities to improve wellbeing and infrastructure in their neighbourhoods

Service Activity

Deliver projects that address local issues and improve the wellbeing of local communities

      

 

Executive Summary

This report provides information on four grant applications totalling $627,803 that have been submitted by Place Management to the NSW government in the period September-November 2018:

 

1.   Construction of the Robin Wiles all-purpose recreation precinct.
Funder: Office of Responsible Gambling NSW

2.   PAVEMENT+PADDOCK: suburban & semi-rural arts activation in Western Sydney.
Funder: CreateNSW (NSW arts project funding)

3.   PAVEMENT+PADDOCK: suburban & semi-rural arts activation in Western Sydney.
Funder: CreateNSW (Western Sydney arts project funding)

4.   Kingswood Corridors: connecting people, places & spaces as a community .
Funder: CreateNSW (Western Sydney Strategic Partnership funding).

All of these applications have been submitted and no determinations have been received from the relevant funding bodies. This report recommends that the provided information be received, and that Council endorse these applications for funding.

 

Background

Council’s Neighbourhood Renewal Program supports positive change in the City’s most disadvantaged communities by working with local residents to enhance the wellbeing of their neighbourhoods as healthy, safe and vibrant places. The program provides an integrated model of community engagement, and community cultural development that identifies local priorities and delivers low cost, high impact collaborative projects and infrastructure across the City’s 12 most disadvantaged neighbourhoods. By engaging with residents, the program identifies local assets and strengths as well as needs and issues (social, economic, physical environment).

 

Sitting within the Place Management Department, Neighbourhood Renewal responds to Council’s long-standing commitment to resourcing older established neighbourhoods and providing opportunities for resident participation.

 

Each of these grant applications respond to resident-identified priorities in Kingswood, Londonderry and North St Marys.

 

Grant applications

 

1.   Construction of the Robin Wiles all-purpose recreation precinct
Funder: Office of Responsible Gambling NSW
Amount: $290,015
Location: North St Marys


This project will build on a scheduled $300K Section 7.11 upgrade to construct an all-purpose recreation precinct within Robin Wiles Park, North St Marys that will generate wellbeing, social cohesion and inter-generational impact. A lively engagement process with residents has contributed to the design of a 2-stage upgrade: Stage 1 is funded through S7.11 funds and, if successful, this grant will fund Stage 2 for the installation of a multi-sports court, interactive nature play area and BBQ facilities with shade-sail coverage.

 

This grant requires matched funding which Council has provided via the Section 7.11 Stage 1 funds for Robin Wiles Park. If this application is unsuccessful, alternative sources of funding for Stage 2 construction will be sought.

2.   Pavement+Paddock: suburban & semi-rural arts activation in Western Sydney
Funder: CreateNSW (NSW arts project funding)
Amount: $65,020
Locations: Kingswood and Londonderry

This is a placemaking project providing local access to community-building arts experiences in suburban Kingswood and semi-rural Londonderry. Residents will activate public spaces with their presence through a series of 40 outdoor workshops led by emerging artists. Artworks created through the workshops will be installed as temporary or permanent public art and celebrated through community events.  If this application is unsuccessful alternatives sources of funding will be sought.

3.   Pavement+Paddock: suburban & semi-rural arts activation in Western Sydney
Funder: CreateNSW (Western Sydney arts project funding)
Amount: $66,260
Locations: Kingswood and Londonderry


Council first submitted a funding application for this project in September. In late October CreateNSW announced one-off, short-lead funding for Western Sydney projects. In the absence of any announcement regarding the September funding round, Neighbourhood Renewal staff sought advice from CreateNSW who encouraged staff to re-submit to the Western Sydney-specific funding round. If this application is unsuccessful alternatives sources of funding will be sought.
Note: The difference in funding requests reflects updated rates of pay issued by NAVA (National Association of Visual Artists).

4.   Kingswood Corridors: connecting people, places & spaces as a community
Funder: CreateNSW (Western Sydney Strategic Partnership funding)
Amount:$206,508
Location: Kingswood

Based on a strategic partnership between Penrith City Council and Nepean Hospital, this project seeks to make experiences of the connecting spaces between the hospital and the Kingswood neighbourhood. This supports a safer and more engaging experience for the many pedestrians, local residents and visitors who move through the area. The partnership and project build on the mutual status of Penrith City Council and Nepean Hospital as stakeholders in The Quarter, the health and education precinct located mostly within Kingswood.

Kingswood Corridors will include an artist-in-residence program for three established contemporary artists from Western Sydney, arts engagement opportunities for the general public, place activations upon Council-owned green spaces such as Red Cross Anniversary Park, and the creation of new public art for installation in the green spaces of Kingswood.

 

This grant requires a contribution from the project partner (Nepean Hospital) that has been identified as support staff and onsite project space.

 

Conclusion

 

If successful, funding for these projects will greatly enhance Council’s recent work to generate positive and lasting impacts for different communities in three neighbourhoods: Kingswood, Londonderry and North St Marys.

 

Each of these projects responds directly to resident-identified priorities including social harmony, community safety, vibrant public space and are designed to involve residents and other community members in their delivery. If funded, these projects will complement Council’s investment in identified priority neighbourhoods and build upon the work of a number of departments.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Grant applications: State government funding for infrastructure and arts engagement projects be received

2.    Council endorse the grant application for $ 290,015 to Office of Responsible Gambling in September for the Construction of the Robin Wiles all-purpose recreation precinct project.

3.    Council endorse the grant application for $65,020 to CreateNSW in September for the PAVEMENT+PADDOCK: suburban & semi-rural arts activation in Western Sydney project (Arts project funding for NSW)

4.    Council endorse the grant application for $66,260 to CreateNSW in November for the PAVEMENT+PADDOCK: suburban & semi-rural arts activation in Western Sydney (Arts project funding for Western Sydney only)

5.    Council endorse the grant application for $206,508 to CreateNSW in November for the Kingswood Corridors: connecting people, places & spaces as a community project (Strategic Partnership funding for Western Sydney only).

 


 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                          17 December 2018

 

 

 

3

Works on private land to install lighting treatments to Broadwalk Arcade and Woodriff Lane   

 

Compiled by:               Dimity  Mullane, City Project Officer

Authorised by:            Jeni Pollard, Place Manager  

 

Outcome

We have safe, vibrant places

Strategy

Help make our major centres and important community places safe and attractive

Service Activity

Support the revitalisation of Penrith City Centre and St Marys Town Centre

      

 

Executive Summary

The purpose of this report is to propose that Council undertake works on privately owned property in the Broadwalk Arcade and the privately-owned property adjacent to Woodriff Lane. The works will involve the installation of creative lighting elements to further facilitate activation, improve safety and the amenity of these public spaces at night time. As a pedestrian focused area, the lighting will assist in wayfinding and be a mode for creative and artistic expression in the city centre.

The report recommends that Council undertake works on privately owned property for the betterment of the public domain.

Background

Creative lighting in the public domain was identified in the Penrith Night Time Economy Strategy and the draft Pedestrian Lighting Strategy as an important feature for the Penrith City Centre. The installation of creative lighting elements in both the Broadwalk Arcade and Woodriff Lane addresses numerous priority actions identified in the Night Time Economy Strategy including:

·    Improved amenity

·    Wayfinding

·    Connections to parking

·    Safety

·    Activation

 

These two walkways provide important links to the priority night time economy precincts of High Street and Woodriff Street and support afterhours access from High Street to parking in Allen Place and Judges Car Park. The pedestrian laneways are distinct from the streetscape with a focus on the movement of people rather than vehicles. As such the creative lighting project will involve works on private land adjacent to Woodriff Lane and the Broadwalk Arcade. 

Working on Private Land

It is proposed that the lighting in the Boardwalk Arcade be focused toward wayfinding, particularly the link to Judges Carpark and the Woodriff Lane treatment will be focussed towards placemaking.

 

Each of the works will enhance safety and amenity of the two proposed sites and their surrounds. 

 

The creative lighting project being undertaken will impact private property in Woodriff Lane and Broadwalk Arcade and in view of this important city renewal program it is appropriate for Council to endorse and the works on private land.

Next Steps

Property owners have been informed that Council will meet all costs of the project including consultation, design, operation and maintenance of the lighting. Further engagement with the stakeholders including a presentation with the property owners, businesses and Penrith CBD Corporation are programmed for the new year.

Following this process, the work will be fabricated and installed in the last quarter of 2018-19.

 

Conclusion

 

Creative lighting in the public domain was identified in the Penrith Night Time Economy Strategy and the draft Pedestrian Lighting Strategy as an important feature for the Penrith City Centre. The installation of creative lighting elements in both the Broadwalk Arcade and Woodriff Lane addresses numerous priority actions identified in the Night Time Economy Strategy.

 

To progress these actions, Council’s endorsement of works on private land is sought.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Works on private land to install lighting treatments to Broadwalk Arcade and Woodriff Lane be received.

2.    Council approve the scoping and delivery of public works on private land at no cost to the property owners as described in this report.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 5 - We care about our environment

 

Item                                                                                                                                                Page

 

4        Peach Tree and Lower Surveyors Creeks Flood Study                                                  13

 

 

 



Ordinary Meeting                                                                                          17 December 2018

 

 

 

4

Peach Tree and Lower Surveyors Creeks Flood Study   

 

Compiled by:               Amir Abbasnia, Senior Engineer - Stormwater

Ratnam Thilliyar, Engineering Stormwater Supervisor

Authorised by:            Adam Wilkinson, Engineering Services Manager  

 

Outcome

We care for our environment

Strategy

Minimise risks to our community from natural disasters and a changing climate

Service Activity

Provide advice on floodplain and stormwater management

      

 

Executive Summary

The purpose of this report is to advise Council that the Final Draft of the Peach Tree and Lower Surveyors Creeks Flood Study is complete and is ready for public exhibition.

 

This report recommends that the Final Draft of the Peach Tree and Lower Surveyors Creeks Flood Study be placed on exhibition for public comment.

Background

The NSW Government’s Flood Policy is directed at providing solutions to existing flooding problems in developed areas and ensuring that new developments are compatible with the relevant flood hazard and do not create flooding problems in other areas. Under the Policy the management of flood prone land remains the responsibility of Local Government. Policy and floodplain management practices are defined in the NSW Government’s Floodplain Development Manual, April 2005.

 

The State Government, under its policy, provides technical advice and in some instances financial support to councils to manage their floodplains.

 

Floodplain Risk Management Studies and Plans for various creek systems and the catchment areas within the Penrith Local Government Area (LGA) will be required to effectively manage Council’s floodplains.  In 2006 Council undertook an “Overland Flow Flood Overview Study” for the entire Penrith Local Government Area. This identified and mapped all major overland flow paths; to assess provisional flood hazard for properties at risk of flooding; to rank catchment areas in terms of severity of flooding; and to assist Council in prioritising catchment areas to undertake detailed flood studies.

 

The Peach Tree and Lower Surveyors Creeks Catchment was identified as one of the priority catchments requiring a detailed overland flow flood study and a floodplain risk management plan to effectively manage overland flows.

 

The Peach Tree and Lower Surveyors Creek flood study area comprises suburbs of Penrith (southern part), South Penrith and Jamisontown and is bound by the M4 to the South, The Northern Road to the east and Nepean River to the west. The study area is approximately 1,250 hectares (12.5 km2).

 

The study area is largely low density residential development in the upper reaches and commercial and industrial properties further downstream. Major development such as the Panthers precinct is also contained within the study area.

 

The study area is influenced by both local overland flow from the upstream catchment and the main stream Nepean River from downstream backwater. Both flooding mechanisms were analysed as part of this flood study. Recently completed Nepean River Flood Study was used for this purpose.

 

The objectives of the flood study are to review the studies previously undertaken by various agencies and to establish the local overland flow flood behaviour such as flood extents, flood levels, depths, velocities, flows, hydraulic and hazard categories. The scope of works of the Flood Study also includes:

 

·      A review of available information, including previously completed flood studies, rainfall records, topographic mapping of the floodplain and details of the Community Consultation process and responses from the Community;

·      Definition of flood behaviour such as flood flows, flood levels, depths and velocities for the 1 in 2, 5, 10, 20, 50, 100, 200 and 500 year flood events and the Probable Maximum Flood (PMF) event;

·      Hydrologic assessment of the AR&R 1987 against the AR&R 2016 guidelines;

·      Definition of the Provisional Hydraulic and Hazard categories for the 1 in 20, 100 and 200 year and PMF storm events;

·      Flood inundation maps for the all design storm events and the Probable Maximum Flood event;

·      Maps showing flood hazard and hydraulic categories;

·      Emergency response classification maps and assessment of the performance of major hydraulic structures which will assist the State Emergency Services (SES) with emergency response planning;

·      Potential impact of climate change on existing design flood behaviour;

·      Flood Planning Area maps including flood planning constraint categories definition; and

·      A summary of the preliminary flood mitigation options to alleviate flooding issues.

 

The Flood Study has been undertaken in accordance with the NSW Floodplain Development Manual and provides a comprehensive analysis of the Peach Tree and Lower Surveyors Creeks Catchment flooding; defining the flood behaviour for a range of flood events under the current floodplain condition. The Flood Study was overseen by a Technical Working Group (TWG) comprising representatives from Council, the Office of Environment and Heritage and the NSW State Emergency Services.

 

The Final Draft Peach Tree and Lower Surveyors Creeks Flood Study, November 2018 (Flood Study Volume 1- Main Report, Volume 2- Figures and Volume 3- Appendices are provided to Councillors and are made available to the public on Council’s website) is now complete and ready for public comment.

 

The Flood Study results of the Peach Tree and Lower Surveyors Creeks Flood Study were presented to the Floodplain Management Working Party on 5 November 2018 and to Floodplain Management Committee on 3 December 2018.  The Committee endorsed the Final Draft Peach Tree and Lower Surveyors Creeks, November 2018 for public exhibition.

 

Public Exhibition

The exhibition process will include direct exhibition through the catchment and public notification of that exhibition period. It is proposed that the following will be undertaken as part of the public exhibition.

 

·      Advertisements will be placed in the local newspaper inviting residents, ratepayers and business owners to review the Final Draft Flood Study documents and make submissions;

·      Letters to residents within the catchment informing them about the public exhibition and requesting they to review the Final Draft Flood Study documents and make submissions;

·      Council’s website will be used to access the study documents and arrangements will be made for making submissions electronically;

·      Printed study documents will be placed as appropriate at Council offices, libraries and community centres for viewing by the public;

·      Community Information Sheets detailing the flood management process and the steps involved in developing a floodplain risk management plan will be prepared and distributed. This will also be made available through Council’s Website.

·      One community drop in session will be arranged at suitable location within the catchment so as the public has the opportunity to directly view the relevant documents and discuss as required.

 

At this stage it is proposed to commence the public exhibition in February/ March 2019.

 

Once the Final Draft Flood Study is exhibited, a further report will be presented to Council outlining the results of the exhibition and to seek formal adoption by Council of the Final Draft Peach Tree and Lower Surveyors Creeks Flood Study. It will then be proposed to undertake a Floodplain Risk Management Study and a Floodplain Risk Management Plan for the catchment.

 

Conclusion

The Final Draft Peach Tree and Lower Surveyors Creeks Flood Study is now complete and ready for public exhibition. The next step is to publicly exhibit the Flood Study and bring a subsequent report back to Council detailing the results of the exhibition.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Peach Tree and Lower Surveyors Creeks Flood Study – Public Exhibition be received.

2.    The Final Draft Peach Tree and Lower Surveyors Creeks Flood Study, November 2018 be endorsed for public exhibition for a period of no less than 28 days.

3.    A further report to be presented to Council on the results of the public exhibition of the Final Draft Peach Tree and Lower Surveyors Creeks Flood Study, November 2018 addressing any submissions received during the exhibition period.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


 

 

 

 

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Outcome 6 - We are healthy and share strong community spirit

 

Item                                                                                                                                                Page

 

5        Youth Week 2019                                                                                                             19

 

6        Tender Reference RFT18/19-06 Childcare Consumables                                              24

 

7        Netball NSW Premier League Sponsorship                                                                    28

 

 

 

 

 



Ordinary Meeting                                                                                          17 December 2018

 

 

 

5

Youth Week 2019   

 

Compiled by:               Katerina Tahija, Youth Development Officer

Authorised by:            Erich Weller, Community and Cultural Development Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Help build resilient, inclusive communities

Service Activity

Work with partners to deliver events that strengthen our community

      

 

Executive Summary

National Youth Week 2019 will be celebrated between 10 April – 18 April 2019. Youth Week is an opportunity to celebrate the contributions of young people in the community. Youth Week is funded jointly by the NSW Government and local councils. The budget available for Youth Week 2019 in Penrith City is $7,126.

 

The 2019 Youth Week funding opportunity is promoted widely across Penrith City, with organisations and community groups invited to apply.

 

The theme for 2019 will be announced early next year. Organisations applying for funds to hold a Youth Week activity are asked to incorporate the theme into their funding application and this will be negotiated later with successful applicants.

 

Youth Week aims to provide opportunities for participation from a diverse range of young people, and organisations are required to outline how they will promote their proposed activity.

 

This report provides information on three applications received for the 2019 Youth Week funding round.  Three applications are recommended for funding.

 

The report recommends that the information contained in the report on Youth Week 2019 be received.  The report also recommends that Council endorse the three recommended projects and funding amounts to the total value of $7,126 as outlined in Table 1 of this report.

Background

National Youth Week is an opportunity to celebrate young people in the local community. Youth Week activities and events are jointly funded by the NSW Government and local councils.  Activities funded are provided in the community with the opportunity to focus on the positive contributions that young people make and can make to society. In 2019 Youth Week will be held between 10 April – 18 April.

 

Program initiatives can be broad whilst still maintaining the theme and objectives as outlined by the NSW Government.  Activities generally encourage a large cross section of young people and the community to be involved.

 

Youth Week targets young people aged 12 to 24 years of age and is designed to offer a range of activities that focus on the issues and concerns of young people in the local area. The theme for 2019 will be announced early next year.

 

This year, Council will receive $3,563 (excluding GST) from the NSW Government for Youth Week.  As a requirement of receiving these funds, Council matches the amount on a dollar for dollar basis.   The total budget for 2019 Youth Week activities is $7,126.

 

Council’s Youth Development Officer provides advice, support and assistance to each applicant to develop their submission as well as negotiates final recommended funding amounts.

 

Youth Week Grants Program

Council allocates funds each year, through the Youth Week Grants Program, to community-based groups (including youth and community groups, churches, social/interest groups, training and employment agencies) to assist with organising activities, events and programs in conjunction with young people across the LGA.

 

The Youth Week aims will be achieved through young people’s active involvement in activities which:

 

·    Raise issues, ideas and concerns of young people

·    Develop strategies to address the issues important to young people

·    Increase the community’s awareness of young people and the issues which are important to them

·    Promote young people’s contribution to the community

·    Demonstrate the involvement of young people in the planning of activities

·    Demonstrate access to activities from a broad range of young people.

 

For Youth Week 2019, organisations are required to demonstrate what strategies they will employ to address any transport and access issues, and how the proposed activity will be advertised and promoted to a diverse range of young people. The NSW Government guidelines encourage involvement of a broad and diverse range of young people including:

 

·    Young Aboriginal and Torres Strait Islander people

·    Young people with disability

·    Young people that are geographically isolated

·    Young people from non-English speaking backgrounds

·    Young people disadvantaged by their socio-economic background

·    Young people who have left school early or are at risk of leaving school early

·    Young women

·    Young offenders

·    Young gay, lesbian, bisexual and transgendered people.

 

Organisations are also asked to demonstrate how young people will be involved in planning and implementing the activities.

 

Successful applicants are required to acknowledge Penrith City Council and the NSW Government as funding contributors on any promotional material.

 

Successful applicants are required to submit an evaluation report to Council following their event or activity.

 

The opportunity to apply for Youth Week funds in 2019 was widely advertised, including through Penrith Youth Interagency, social media and extensive email networks.

 

 

Funding Applications for 2019

Council has received funding applications from three organisations, with the requested amount totalling $7,126 excluding GST. The three applications have been recommended for funding. Table 1 below lists the recommended applications and funding amounts.

 

Council’s Youth Development Officer will reconfirm final dates and times of the events and activities once this report and its recommendations are endorsed. Council’s Youth Development Officer will also provide assistance with planning, organising, promoting and supporting each event once final funding amounts are endorsed.

 

Table 1 - Youth Week 2019 Recommended Activities and Funding Amounts

 

Applicant

Organisation

 

Activity

Description

Date and venue

Funding

Requested

Funding Recommended

1.   Westcare Community Services

Youth Week @ the Mondo

Thursday

18 April

5-8:30pm Mondo

$3000

$3000

2.   Community Junction

 

Skate Clair

Wednesday 10 April

12-3pm  Mark Leece Oval St Clair

$2276

$2276

3.   Nepean Community and Neighbourhood Services

 

Colour Run

Tuesday 16 April 11am-2pm Sherringham Oval Cranebrook

$1850

$1850

 

 

 

Total Requested

$7,126

Excluding GST

Total Recommended

$7,126

Excluding GST

 

Applications Recommended for Funding

 

1.   Youth Week @ the Mondo – Westcare Community Services

 

This event will be held at the Mondo in Penrith’s CBD. It will be open to young people aged 12 -24 years old.

 

The Mondo Youth Week event will provide a platform for young people to entertain, advocate and celebrate youth culture in the heart of Penrith’s CBD. The event will engage and aim to deepen connections between a range of youth organisations, including schools, Western Sydney University, youth services, charities, churches and local families. There will be youth performances, opportunities for youth to serve their community, and a platform for youth to advocate on issues that are of interest. The event will have a range of activities to engage young people, including youth stalls, interactive games and free food.

 

Services that will be supporting this event include:

 

·    Westcare Community Services

·    Community Junction

·    Imagine Nations Church

·    Other PYI member services: Headspace (Penrith), Break Thru People Solutions, Olympus Solutions, Barnardos

 

Proposed date, time and location of the activity- Thursday 18 April 2019 between 5pm-8.30pm at the Mondo.

 

Funding amount requested: $3,000

Recommendation: $3,000

 

2.   Skate Clair: Skate, Scooter, Bike, Street Competition- Community Junction

 

Skate Clair will provide young people an opportunity to celebrate youth culture and engage in a day that recognises young people and their voice within the community.  Skate Clair will involve local young people participating in a skateboard, scooter, bike and street skating competition, where young people will compete and additional young people will judge the contest on the day. Skate Clair will also include live music performances conducted by local young people, free food and interactive activities and free stalls which will be held by local Youth Services for young people to engage with.

 

Services that will be supporting this event include:

 

·... Break Thru People Solutions

·... Headspace (Penrith)

·... Penrith City Council

·... Chifley College Dunheved High School

·... St Clair High School   

·... Platform Youth Services

·... Hogs Breath St Marys

·... Family Planning Penrith

·... Barnardos

·... Penrith PCYC Police

·... Fusion Youth

·... Additional PYI members will be invited to attend the event.

 

Proposed date, time and location of the activityWednesday 10 April 2019 – 12.00pm – 3.00pm St Clair Skate Park – Mark Leece Oval St Clair

 

Funding amount requested: $2,276

Recommendation: $ 2,276

 

3.   Colour Run - Nepean Community and Neighbourhood Services

 

The Cranebrook Colour Run will be held for young people aged 12-24. It will consist of multiple colour stations as well as obstacle activities. The colours represent the inclusiveness of different cultures, beliefs and sexual identity.  There will be music throughout the event and many activities for young people to engage in. There event will end with a colour run competition.

 

A range of services will be invited to attend.

 

Proposed date, time and location of the activity – Tuesday 16 April 11.00am-2.00pm, Sherringham Oval Cranebrook.

 

Funding amount requested: $1,850

Recommendation: $1,850

 

Youth Week Program – Promotion and Consultation

One of the key strategies to a successful Youth Week program is promotion and advertising.  A detailed program of events for 2019 will be developed and promoted once all arrangements for events and activities are finalised.  Promotional material will be distributed throughout youth, neighbourhood and community centres, local high schools, shopping centres, local media and social media. 

 

The program will also be posted on Council’s website and social media, and on the NSW Youth Week website.  The Youth Week program will incorporate a range of activities including those outlined above as well as activities organised by other services and youth organisations not requiring funds from this funding round.

 

Consultations will be held with young people at each of the events. This survey will be developed with young people utilising the Youth Week theme.  The survey may also incorporate specific issues as identified by other services within Council.

 

Summary

National Youth Week 2019 is an opportunity to celebrate the contributions of a diverse range of young people in our community. The theme for 2019 Youth Week will be announced early next year. Council received $3,563 from the NSW Government to fund activities and Council is required to match this contribution.  The funding round is promoted to a broad range of services, organisations and groups. A total of $7,126 is available for distribution to eligible community organisations.

 

The report recommends funding the three applications received for the amounts requested.  Council’s Youth Development Officer will develop a calendar of events and other material to assist in promoting Youth Week events.

 

Council’s Youth Development Officer will provide assistance with planning, organising, promoting and supporting each event once the recommended funding amounts are endorsed. 

 

Successful applicants are required to acknowledge Penrith City Council and the NSW Government as funding contributors and submit a final evaluation report on their event to Council in May 2019.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Youth Week 2019 be received.

2.    Council endorse the three recommended projects and funding amounts to the total value of $7,126 as outlined in Table 1 of this report.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                          17 December 2018

 

 

 

6

Tender Reference RFT18/19-06 Childcare Consumables   

 

Compiled by:               Jade Bradbury, Business Co-ordinator Children's Services

Authorised by:            Janet Keegan, Children's Services Manager  

 

Outcome

We are healthy and share strong community spirit

Strategy

Help build resilient, inclusive communities

Service Activity

Support children and families, particularly those living in vulnerable circumstances

      

 

Executive Summary

Tender reference RFT18/19-06 for the provision of Childcare Consumables was advertised in the Western Weekender on 6 September 2018, Sydney Morning Herald on 11 September 2018 and the e-tendering website. The tender closed on 3 October 2018.

This report advises Council of the outcome of the tender process and recommends that the tender from Klenall Industrial Suppliers Pty Ltd for $166,763.80 be accepted for the provision (supply and delivery) of Childcare Consumables for a period of three (3) years, with an option to extend for a further two (2) x (1) year periods, subject to satisfactory performance.

Background

Childcare consumables are funded from the operations of Council’s children’s services that are managed by the Penrith City Children’s Services Cooperative Ltd.  Consumables include nappies, cleaning products, disposable gloves and first aid items. 

A tender for the supply of childcare consumables was advertised in September 2018. Tenderers were required to submit their tender either by using the APET 360 online Portal or a hard copy on a standard pro forma, which clearly identified the required response against each of the evaluation criteria.  Tenderers were also required to complete a price schedule setting out the unit rates for the provision of a range of childcare consumables.


Tender Evaluation process

 

The Tender Evaluation Panel consisted of Janet Keegan (Children’s Services Manager) Jade Bradbury (Children’s Services Business Coordinator), Julie Eddie (Werrianda Children’s Centre Director). Allyce Langton (Supply Officer - Contracts) performed the role of tender administration and probity officer for this tender. The evaluation criteria advertised and used in assessing the tenders received included the following:

 

·    Demonstrated Ability

·    Cost / Price Category

·    Resources and Personnel

·    Quality Assurance

·    Environmental Management

·    Industrial Relations

·    Work Health & Safety

 

 

 

Initial Tender Review

A full listing of the tenders received is detailed below in price order (ex GST).  total of six (6) submissions were received from the following respondents (listed in price order) in response to the advertised tender.

 

Company

Tendered

Location of the business

Director

Klenall Industrial Suppliers Pty Ltd

$166,763.80

Penrith NSW 2750

Cameron Murphy

Complete Office Supplies Pty Ltd

$168,587.80

Lidcombe NSW 2141

Dominique Lyone

OfficeMax Australia

$192,681.88

Alexandria NSW 3121

Eva Kalawski, Mary Ann Sigler, Mary Tucker, Troy Swan

ABCOE Distributors Pty Ltd

$222,278.77

Penrith South NSW 2750

Rodney MacNamara, David O’Neill, Gregory James, Wayne Pobje, Adam Cleary

Reward Supply Pty Ltd T/as Reward Hospitality

$320,357.95

Yatala QLD 4207

David Bull, Nigel Newnes, Kim Mannion, Julien Robillard

National Australian Nappies

$752,592.37

Noble Park North Vic 3174

Nhut Thang Ho

 

 

Following evaluation of the six (6) tenders, the Tender Evaluation Panel determined that all six demonstrated compliance with the evaluation criteria.

 

Price Evaluation

Each tenderer was required to provide rates for the provision (supply and delivery) of a range of childcare consumables including safety and personal protection items, sanitary supplies, chemicals, cleaning and first aid resources.

 

Shortlisted Tenderers

Following the initial evaluation process, the Tender Evaluation Panel determined that two  tenderers were the most advantageous to Council and were shortlisted for further consideration.

 

·    Complete Office Supplies Pty Ltd

·    Klenall Industrial Suppliers Pty Ltd

 

It was determined that there was no advantage to Council in further considering the other higher priced tenders.

 

The Tender Evaluation Panel analysed each of the shortlisted tenderers to further evaluate their capability in regard to the following criteria which was identified as part of the tender process:

 

·    Methods of payment order processing systems

·    Account management support and general administration

·    Delivery service capability

·    Quality of products

 

Klenall Industrial Suppliers Pty Ltd

Klenall Industrial Suppliers Pty Ltd is located at 4 Cassola Place, Penrith and has been in operation for over 30 years, initially starting out as a home business. The company has a web-based on line ordering system to manage their procurement process. They have their own fleet of delivery vehicles of a size suitable for access to the childcare centres and can provide next day delivery. The quality of products is similar to what is currently being used and they do not charge a minimum delivery fee. Klenall Industrial Supplies Pty Ltd provided the most competitive price and are a local business. They can meet the specified requirements of the tender. It should however be noted that the quality of their responses to some of the evaluation criteria was somewhat limited. This was deemed not to have a negative impact overall.

 

Complete Office Supplies Pty Ltd

Complete Office Supplies is located at 25 Nyrang Street, Lidcombe and is owned and managed by its founder and sole Director - Dominique Lyone. The company has a large automated system which manages their procurement process. Their products offered were similar to what childcare centres are currently using. They do not charge a minimum delivery fee. Complete Office Supplies have the capability to meet the specific requirements outlined in the tender process and they addressed the evaluation criteria thoroughly.

 

Evaluation of the Preferred Tenderer

Each tenderer shortlisted was assessed against the tender evaluation criteria and the individual unit rates submitted.  The assessment showed that both tenderers were capable of providing the service required. However, based on compliance and cost rankings, Klenall Industrial Supplies Pty Ltd represents the most advantageous to Council for the provision of Childcare Consumables.

 

Financial Services Manager’s Comments

Included in the assessment of tenders is the commissioning of independent reference checks, financial analysis, and performance analysis on Klenall Industrial Supplies Pty Ltd. These checks are being progressed. Should any concerns be identified through the checks as to the ability of Klenall Industrial Supplies Pty Ltd to perform the works described, Council will be further advised.

 

The total tendered price by Klenall Industrial Supplies Pty Ltd of $166,763.80 (excluding GST) is within the provisioned budget allocation for childcare consumables in the Children’s Services budget.

Tender Advisory Group (TAG) Comment

The Tender Advisory Group’s objective is to support the Council to achieve fair and equitable tender processes. The TAG, consisting of Vicki O’Kelly - Executive Manager Community and Chief Operating Officer, Glenn McCarthy - Governance Manager and Neil Farquharson - Financial Services Manager, met to consider the report and recommendations in relation to the tender for Childcare Consumables. The TAG noted that the recommended supplier is the lowest price tender, is located in the Penrith area and is the supplier of childcare consumables to the Penrith City Children’s Services Cooperative under the current contract. The TAG reviewed the evaluation process outlined within this report and is satisfied that the selection criteria have been correctly applied in making the recommendations, noting that, while the responses to the selection criteria provided by the recommended tenderer lacked detail, the assessment panel were confident that the company were capable of providing the services required.

Conclusion

The Tender Evaluation Panel is of the opinion that Klenall Industrial Supplies Pty Ltd provided the most advantageous tender and it is recommended that they be awarded the contract for Childcare Consumables for a sum of $166,783.80 excluding GST. The total tendered price is within the provisioned budget allocation for childcare consumables in the Children’s Services Budget.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Tender Reference RFT18/19-06 Childcare Consumables be received.

2.    Klenall Industrial Supplies Pty Ltd be awarded the contract subject to the execution of a formal agreement for Childcare Consumables and contingent upon a satisfactory financial assessment.

3.    The Common Seal of the Council of the City of Penrith be placed on all documentation if necessary.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                          17 December 2018

 

 

 

7

Netball NSW Premier League Sponsorship   

 

Compiled by:               Andrew Robinson, Facilities Manager

Authorised by:            Brian Steffen, Executive Manager - City Assets 

Requested By:            Councillor Bernard Bratusa

 

Outcome

We are healthy and share strong community spirit

Strategy

Provide opportunities for our community to be healthy and active

Service Activity

Support sport and recreation partners

      

 

Executive Summary

Panthers Netball, playing in the Netball NSW Premier League (NNSWPL) has provided a formal request to enter into a 4 year sponsorship agreement with Council for the remaining period of its current licence agreement to play in the Premier League, 2019-2022 inclusive.

The request seeks an annual contribution of $15,000 for 4 years allowing Council to retain its uniform sponsor rights, as well as realise other benefits including the provision of community netball clinics by Premier League netball players, attendance by players at NetSetGo activities for juniors (5yrs–10 yrs), attendance and activity provision at Council events, and promotional activities.

The report recommends that the sponsorship request from Panthers Netball is evaluated once a Sponsorship Policy is adopted by Council.

Background

Established in 2015, Panthers Netball is a franchise participating in the Netball NSW Samsung Premier League. The franchise is an amalgamation of three Western Sydney Netball associations – Penrith District Netball Association (PDNA), Hawkesbury District Netball Association and Blue Mountains Netball Association. PDNA is the predominant Association and lead in Panthers Netball. The purpose of Panthers Netball is to offer a representative sports development pathway from local competition to an elite performance platform for netball players, coaches officials and administrators.

The team representing the Penrith District Netball Association, Hawkesbury District Netball Association and Blue Mountains Netball Association is called Panthers as a result of the sponsorship investment by Panthers affording that entity naming rights.

There are seven other teams in the Netball NSW Samsung Premier League including: GWS Fury (Blacktown), Central Coast Heart; ERNA (Eastwood Ryde) Hawks; Manly Warringah Sapphires; North Shore United; Sutherland Stingrays; UTS St George Sparks; and Panthers.

Current Situation

Council Officers have received a formal submission from Panthers Netball seeking sponsorship of $15,000 per year from Council for the next 4 years, 2019-2022. Panthers Netball has indicated that securing this funding will contribute to providing assurance to the franchise that its position within the NNSWPL will be secure for the term of its operating Licence Period 2019 – 2022 inclusive.

Financially, Panthers Netball has advised that the operating cost of being in the NNSWPL is approximately $100,000. Each Netball Association involved in the franchise therefore makes an annual financial contribution to assist its operation, these being Penrith District Netball Association $10,000; Hawkesbury Netball Association $5,000; Blue Mountains Netball Association $5,000. The remaining funding for the franchise’s operations is reliant on sponsorship.

Should Council determine that sponsorship funding be allocated to Panthers Netball, the following sponsorship proposal has been provided.

-     Dual sponsorship of NNSW Panthers Premier League team and Penrith District Netball Association.

-     Provision of two netball training clinics for the community annually in Penrith.

-     Players to attend, as a minimum, one NetSetGo competition at Jamison Park annually and assist with the juniors and (5yrs – 10yrs) with their activities and programs.

-     Player attendance and activities at a minimum of 2 Council events per annum, including REAL Festival if required.

-     Logo on uniform and apparel of Open Age and Under 23’ in 2019 (same uniform design as 2018)

-     Logo on playing shirt of the Talent Identification Squad (Upcoming premier league players. Currently 15 of the 20 registrants are from Penrith LGA).

-     Logo included on sponsors’ banner which is displayed on game day.

-     Media launch to announce sponsorship.

-     Media releases, publication of photographs and social media content to maximise Council coverage and promote Council services, programs and initiatives.

-     Invitation to the Mayor to be patron of Panthers Premier League Netball.

-     Invitation for a Councillor to be on the Board of Panthers Premier League Netball.

-     Invitations to all Councillors and partner/guest to community presentation night, gala days and the like with the Mayor or nominated representative invited to speak and make presentations.

Games in the Samsung Netball NSW Premier League are ‘Live Streamed’ and logo placement on uniforms and the sponsorship banner provide opportunity for brand exposure through this medium. Statistics regarding ‘live streaming’ of games and additional information requested at the Councillor Briefing has been provided to Councillors by memorandum.

Panthers Netball has advised that Panthers were given naming rights of the team in accordance with the level of sponsorship investment provided. Without this investment it is unlikely that the Associations would have a representative team in NNSWPL. Furthermore, as the team is representing three Associations it will not be possible to dedicate the team name as Penrith Premier League Netball.

Panthers Netball commences pre-season training in February, with a pre-season tournament in April and the competition season starting in May 2019.

 

Communications and Marketing Manager’s Comments

In reviewing the Panthers Premier League Netball franchise proposal that requests $15,000 per year for 4 years, the direct economic value, being the return to the City, is difficult to quantify. Sponsorships can however be assessed in several ways and do not always offer a direct financial value. A Sponsorship Policy is being developed which will provide a framework and guidance for managing and evaluating future sponsorship requests received by Council, such as the proposal received by Panthers Premier League Netball.

Council offering support to the franchise does have the potential to create brand awareness for the City by creating a profile for the sport in broader State and National circles. Setting the sponsorship request in context, Council has recently sponsored Nepean Triathlon ($8,000), Rotary Christmas Carols Event ($5,000), and a recent Western Sydney Wanderers semi-final match ($10,000).

Financial Services Manager’s Comment

Funds can be made available through existing budget programs to sponsor Panthers Premier League Netball for the amount of $15,000 per annum requested. In considering allocating this amount Council is presented with a number of sponsorship opportunities and future strategic decision making and budget allocations in this regard will benefit from the development of a Sponsorship Policy.

Conclusion

Council has provided financial support in the last three years of $45,000 to Panthers Netball which has provided Panthers Netball the opportunity to establish itself and operate in the NNSWPL. Success has subsequently been achieved by the Under 20’s who were the Grand Final champions in 15/16 and runners up in 16/17.

Panthers Netball need ongoing sponsorship from organisations to support its operations. The sponsor proposal to Council has the potential to support increasing Council’s brand awareness as well as provide a level of community benefit from clinics and engagement in Council events and activities. Quantifying and assessing the value of the proposal against other potential sponsorship opportunities will be best measured when Council’s Sponsorship Policy is finalised. This will include a framework and guidance for assessment and evaluation.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Netball NSW Premier League Sponsorship be received

2.    The sponsorship request from Panthers Netball be evaluated once the Sponsorship Policy is adopted.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.  


Outcome 7 - We have confidence in our Council

 

Item                                                                                                                                                Page

 

8        Write off of unrecoverable Sundry Debtor Accounts                                                       33

 

9        2019-20 Operational Plan - Budget Preparation and Settings                                        36

 

10      Delegation of Authority to CivicRisk Mutual to Tender                                                    44

 

11      Summary of Investments & Banking for the Period 1 November 2018 to 30 November 2018                                                                                                                                           46

 

 

 

 

 

 



Ordinary Meeting                                                                                          17 December 2018

 

 

 

8

Write off of unrecoverable Sundry Debtor Accounts   

 

Compiled by:               Alison Johns, Sundry Debtor Clerk

Authorised by:            Neil Farquharson, Financial Services Manager  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Provide accurate information to Council and the community on Council's financial activities

      

 

Executive Summary

Council raises numerous Sundry Debtor invoices for income owed to Council for a variety of goods and services provided by Council including commercial rent, sporting field hire, cemetery fees, government grants, health inspections and road restorations.

In the period 1 July 2017 to 30 June 2018 approximately 3,930 invoices were raised totalling $16.8 million.

As part of Councils normal financial management practices, periodically a debt or part of a debt is deemed to be irrecoverable, despite undertaking exhaustive processes of internal and external debt recovery action.

Council’s practice is to periodically review outstanding Sundry Debtor accounts and this was undertaken as at 30 October 2018 and certain accounts have been identified as ‘doubtful debts’. This review process specifically highlighted four debts totalling $21,395 as having no reasonable prospects of recovery or that any further recovery action would not be cost effective.

All reasonable steps have been taken to recover these debts however, these four accounts are deemed irrecoverable and as such are now being recommenced to Council for write off.

Writing off these outstanding monies does not preclude Council from collecting these debts should Council be able to do so in the future, however for the purpose of fairly presenting the Council’s financial position it is prudent to periodically identify certain debts for write off.

Background

Under regulation 213 (5) of the Local Government (General) regulation 2005 a debt can be written off only:

a)   If the debt is not lawfully recoverable, or

b)   As a result of a decision of a court, or

c)   If the Council or the General Manager believes on reasonable grounds that an attempt to recover the debt would not be cost effective.

Regulation 213 (6) states:

The fact that a debt is written off under this clause does not prevent the council concerned from taking legal proceedings to recover the debt.

Despite standard debt recovery processes being followed, including monthly statements, telephone calls and SMS messages when a mobile number was on file, occasionally a debt or part of a debt is deemed as irrecoverable.

The list below outlines the individual circumstances of four debts that have been identified as irrecoverable.  All possible avenues for recovery have been considered, however further attempts to recover these debts would be futile and these debts are now being submitted for write off.

Debtor Account

Date of Invoice/s

Debtor name

Write Off Amount

Debt Description

Write – off Reason

61856

July 2015

Fuiono Lemalu

$3,283

Burial costs

Debtor defaulted on numerous payment arrangements. Legal action commenced and Default Judgement entered 10 July 2018. Nil payments received since July 2017 and Council cannot locate debtor.

62054

May 2016- April 2018

Skinny Cafe Bar and Grill Pty Ltd

$2,290

Health inspections and annual administration charges

This business closed in early 2018. Despite multiple attempts to contact this debtor nil payments were received and legal action was instigated. Default Judgement was entered 27 July 2018.

61511

May 2014

Amber Stroud

$13,760

Outstanding hire fees at Melrose Hall

Florabunda Community Centre

Surveyors Creek Community Centre

Council Officers could not locate this debtor for some time, however once located legal action commenced & Default Judgement entered 14 July 2016.  Debtor is unemployed, does not own property or have any means to repay this debt. Further legal action would be costly to pursue with little chance of recovery.

62612

 

February 2018

 

Farshad Amirbeaggi

 

$2,062

 

Clean up costs of overgrown property

 

A Clean up order was issued to this debtor in 2017. However, the property was sold by the time this invoice was raised.  This debtor is no longer the owner of the property where the clean-up took place and he cannot be located.

 

Conclusion

Council staff have reviewed outstanding Sundry Debtor accounts as at 30 October 2018 and are satisfied that four debts totalling $21,395 require write off as prescribed in Regulation 213 (5).

The recommendation to write off these Sundry Debtor accounts is based on the conclusion that these debts have no reasonable prospect of recovery or any further recovery action taken would not be cost effective.

As all reasonable steps have been taken to recover these debts, the above four accounts are deemed irrecoverable and as such are now being recommended to Council for write off.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Write off of unrecoverable Sundry Debtor Accounts be received.

2.    The four debts totalling $21,395 outlined within this report be written off as irrecoverable.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                          17 December 2018

 

 

 

9

2019-20 Operational Plan - Budget Preparation and Settings   

 

Compiled by:               Neil Farquharson, Financial Services Manager

Geraldine Brown, Strategic Finance Coordinator 

Authorised by:            Andrew Moore, Chief Financial Officer   

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Support financial sustainability through financial planning and budget management

      

 

Executive Summary

This report provides a framework for the formal commencement of the development of the 2019-20 Operational Plan including the 2019-20 Annual Budget along with Council’s Revenue Policy, which includes the proposed Rates (including the Rating Structure) and Fees & Charges for the financial year.

 

This Operational Plan will represent the third instalment of Council’s 4 Year Delivery Program (2017-21) and will contain specific actions for 2019-20 that will continue effective service delivery and progress actions for identified priorities.

 

The process for developing the 2019-20 Budget is outlined in this report with further details of the broad assumptions being used to formulate a Base Budget for 2019-20 contained within the attached Annual Budget Guidelines & Settings. This report recommends that Councillors endorse the preparation of a Base Budget in line with these assumptions, which will be presented to the first 2019-20 Operational Plan Councillor Briefing scheduled for 4 March 2019.

 

Background

Integrated Planning & Reporting requirements

In accordance with Integrated Planning and Reporting (IP&R) legislation under Section 404 of the Local Government Act 1993 and Clause 201 of the Local Government (General) Regulation, Council is currently preparing its 2019-20 Operational Plan.

 

Council must have a one year Operational Plan adopted before the commencement of each financial year which details the activities to be engaged in as part of the 4 year Delivery Program for that year. Council’s Operational Plan includes Council’s detailed annual Budget and a Statement of Revenue Policy.  The one year Operational Plan activities work towards achieving the four year Delivery Program, and in turn work towards achieving the objectives of Council’s Community Strategic Plan.  The activities of the Operational Plan are enabled by Council’s Resourcing Strategy.  The diagram below summarises this IP&R process.

 

 

 

 

Financial Strategy

Council’s Long Term Financial Plan has been developed considering past and future efficiency opportunities, maintaining Council’s commitment to invest in our infrastructure assets, and providing services to our community in a financially prudent and sustainable way. Penrith City Council has long been faced with the challenge of establishing and maintaining long term financial sustainability as we grow into our Regional City role, cater for the increased populations within both the LGA, and the regional catchment that we service and deal with the increasing demands and expectations of our community. 

 

Decisions made by Council almost 20 years ago to redirect significant investment to focus on asset maintenance, and a policy to reduce our debt burden have laid the platform for sustainability. These decisions have been supported by a strong focus on:

 

·    Budget control;

·    The introduction of long term modelling (well before it was a requirement under the IP&R legislation);

·    Reviews of services and service levels;

·    Implementation of asset renewal programs across all asset classes; and

·    A focus on productivity improvement.

 

Together these strategies have enabled us to deliver a balanced budget during challenging financial times, improve the condition of our road network, and continue to meet the expectations of our community.

 

Council’s actions to initiate a comprehensive Capacity Review, commencing with the Financial Capacity Review in early 2014, ensured that we were well placed to respond to the NSW Government’s Fit for the Future(FFTF)  reforms. The Financial Capacity Review represented the next stage of developing our financial strategy and included the Special Rate Variation (SRV).  The SRV approved by IPART was for 9.09% in 2016-17 (including the renewal of AREAS), in conjunction with an increase in the minimum rate in 2016-17 of 16%, followed by 5.0% in 2017-18, 5.2% in 2018-19 and 5.4% in 2019-20. These actions have ensured Council is now positioned to take advantage of the opportunities that our growth and Regional City status will present and included initiatives to ensure appropriate capacity through the following initiatives:

 

·    Refocusing our Debt Strategy to remove recurrent general infrastructure borrowings;

·    Addressing the challenges of s7.11 contribution changes that will require General Revenue to repay loans for works forward funded for the Cultural Facilities Plan;

·    Implementing an enhanced Property Development Strategy to grow an alternate income stream;

·    Establishing the Public Open Space Reinvestment Project (formerly Surplus Lands);

·    Undertaking an independently developed and audited Services Review to examine current and alternate service delivery models to drive efficient delivery of our current services into the future without compromising quality;

·    Reviewing our Customer Service model and reshaping it, enabling us to respond more effectively, and realigning the current channels in which we connect with customers to ensure that we provide an efficient and quality experience for our customers;

·    Major restructuring and investment in our ICT infrastructure and strategy to enable us to drive productivity in service delivery; and

·    Continuing productivity reviews to support our commitment to match the SRV with a further $10m of ongoing productivity savings over 4 years, on top of the $4.9m of savings and $1.3m of enhanced capacity included in the 2016-17 Budget.

The financial strategies developed over the past few years rely not just on the 2016-17 SRV, but also on reform within the organisation’s processes, systems, procedures, culture, and structure with focus being placed on leveraging our Property Portfolio and reforming our ICT approach.  Council has set targets to match the funds from the 2016-17 SRV with savings from better ways of doing things, harnessing technology improvements, implementing new systems, and reviewing service delivery.  These savings will provide the capacity to continue to service our growing City ensuring the SRV funds are directed towards City shaping and “future-proofing” priorities.

Budget preparations and settings

Each year Council is required to prepare an Annual Budget which represents the annual instalment of its four-year Delivery Program as part of the annual Operational Plan process.  In preparing the Budget, Council must comply with relevant provisions of the Local Government Act, other legislation, Council’s financial management objectives, and other adopted Council policies.

 

The attached Annual Budget Guidelines & Settings summarise in one document those issues impacting the preparation of Council’s annual Budget and associated Fees and Charges booklet. This document provides a general guide and is updated as new policies are developed or current policies revised.

The annual Budget process is presently underway and in accordance with Council procedures the initial 2019-20 Budget is being prepared on the basis of continuing existing service levels. The first draft of the 2019-20 Budget is prepared by taking the current year’s Budget, removing one-off items, adjusting Employee costs and other major items such as Rating income, and incorporating any other policy changes as required. Provision is made for works programs and project funding that reflects previous Council funding decisions and policy settings. Following on from this process the draft Budget will be presented to Management for review and discussion.

 

Changes requested by Managers are reviewed to determine if the item is a required cost change or a service level change. Service level changes require a resourcing bid (Resource Allocation Request process described later in this report) and specific endorsement by Council. Cost changes, such as Local Government Cost Index (LGCI) increases, the 2016-17 SRV, and Award increases associated with delivering the same program, form part of the Base Budget.

 

In addition, any known variations from the current year will be incorporated into the Base Budget as soon as the information becomes available. Further details are provided on the most significant of these variations in the attached Annual Budget Guidelines & Settings. Any assessment regarding available funds at this time must be highly qualified, as many variables cannot be forecast with accuracy at this early stage. Significant factors affecting available funds in 2019-20 include the level of Development related income, associated growth in Rates income, Government levies and contributions, and the Financial Assistance Grant. Advice will be actively sought regarding these and any other emerging issues, and if available, the information will be incorporated into the Draft 2019-20 Budget prior to the second Operational Plan briefing on 1 April 2019.

 

In order to prepare the Draft 2019-20 Budget, it is proposed that the following process be followed:

1.       Non-discretionary costs and charges will be estimated based on historical and predicted trends, and Management and external advice;

2.       Employee costs will be estimated based on the estimated Award increase and approved full-time equivalent (FTE) staff numbers. Continuation of the same extent of service provision will form the base to which Council directives for increased or amended service will be added, in order to determine costs;

3.       Funding which has a particular purpose, such as grants or s7.11 contributions, will be directed towards that purpose;

4.       Established replacement and renewal programs will be continued in accordance with the relevant Council resolutions;

5.       All initiatives funded by the 2016-17 Special Rate Variation will be reported including detailed programs for each element as part of the budget development process;

6.       Rating will be estimated based on approved SRV and including a component for estimated growth. Other general revenues will be estimated based on historical and predicted trends and Management advice;

7.       Fees will be calculated in accordance with existing principles, which link each individual fee to a particular pricing mechanism.  Income will be estimated from the fee;

8.       A first Draft Budget is developed which then forms the starting point for Council to determine its Budget; and

9.       Further analysis and discussion of any unallocated revenue will take place to consider potential new requirements from Council’s strategy, resource allocation requests, major projects, organisation resourcing, debt management, Council reserves and available funds. 

 

As a result of above process, a Draft 2019-20 Budget will be completed forming the basis for budgetary discussions at the first Operational Plan Councillor Briefing on 4 March 2019. A Briefing Paper will be presented that will identify available funds, major budgetary changes from the previous year, recurrent or multi-year projects included in the Draft Budget and highlight any outstanding issues requiring direction.

 

At this stage of the annual Budget process a number of assumptions have been made and will be incorporated in the preparation of the Draft 2019-20 Budget. Further details on these key assumptions can be found in the attached Annual Budget Guidelines & Settings.

 

Resource Allocation Request (RAR) process for 2019-20

The Resource Allocation Request (RAR) process was established to enable Service and Executive Managers to identify potential additional projects or resource needs that would be necessary to secure effective service delivery.  These requests would need to be directly linked to an identified change in the work required to be undertaken by a service or supported by an identified improvement in service delivery to warrant consideration.

 

Each year a significant amount of General Revenue funding is applied to projects already committed by Council through established programs, policy decisions and funding to support grants and contributions. While much of this is in some sense tied funding, there is nevertheless a significant ongoing commitment by Council to projects and programs which are, in effect, discretionary. As such, it is of course open to the Council to reassess these priorities at any time.

 

The RAR process focusses on the four year forecasted demand for the service and the established priorities of the 2017-21 Delivery Program. Requests should address opportunities to undertake priority work, highlight where the delivery of service is at risk due to changing workload, highlight long-term grant funded projects where funding may be reduced due to policy change or an opportunity to deliver more on a focus Community outcome. 

 

The development of the SRV has incorporated an annual RAR budget of $450,000 for once off funding for projects and an ongoing staff resource allocation of $110,000.  Not all requests are able to be met within any given period, those that are not approved are tracked and will be considered in future budget reviews if sufficient financial capacity is created.

 

Managers should identify any concerns around future service delivery based on current performance, anticipated impacts on future performance (growth in demand, loss of grant funding etc.) or opportunities which are unable to be accommodated within existing resources and discuss possible resource needs with their Executive Manager. Resource bids should be prepared with the assistance of the Corporate Planning team, the appropriate Human Resources Business Partner (HRBP) and Finance representative, and signed off by the Executive Manager.

 

All completed RAR will be considered by the Productivity Panel before being referred to the CFO. The Panel will be made up of the Managers of ICT, Workforce & Organisational Development, Financial Services, and Innovative Performance. The Panel will meet 2-4 times a year depending on the volume of requests. The role of the Panel is to vet the request to ensure that all elements of resource planning have been considered. Managers may attend the Panel meeting if they would like to. All validated requests will be referred to the CFO and remain on a list for future funding opportunities. This list will be reviewed and prioritised each quarter.

Long Term Financial Plan

As part of the Council Resourcing Strategy each Council must prepare a Long Term Financial Plan (LTFP) for a minimum of ten years which is to be updated at least annually as part of the development of the annual Budget. The aim of the LTFP is to ensure that Council identifies financial issues at an early stage and reviews their effect on future activities.  The LTFP must be reviewed in detail as part of the four yearly review of the Community Strategic Plan. The LTFP process involves four main elements:

§ Planning Assumptions

§ Revenue Forecasts

§ Expenditure Forecasts

§ Sensitivity Analysis.

 

The LTFP provides a key tool for the development and monitoring of Council’s Financial Strategy. The LTFP outlines Council’s capacity to manage assets and deliver services over the next ten years. Council has a responsibility to manage its resources and finances to ensure its long term sustainability. Recent actions by Council, including the 2016-17 SRV, has positioned the LTFP to demonstrate that Council has the capacity to manage its finances and deliver the services and programs identified in the Community Strategic Plan and Delivery Program.

Council’s LTFP is based on a set of assumptions which generally relate to those elements that are most likely to affect the overall outcome of the model.  Future years’ forecasts are linked to the Operational Plan and provide a means of assessing the long-term financial implication of current year decisions. Assumptions made in the plan includes long term forecasts of:

§ Rating Revenue

§ Development Growth

§ Investment Return

§ Financial Assistance Grant

§ Employee costs

§ CPI or other agreed indexations

§ Capital works and services programs

§ Anticipated Loan programs

§ Fees and Charges movements

§ Changes identified through ongoing improvement and review of services

 

It is important to keep in mind when projecting budgets over such a long period that estimates can alter significantly when assumptions are reviewed, particularly when the variances apply to larger items such as Employee costs or Rating income. However, the LTFP remains an important planning tool and is regularly updated with current data to ensure its usefulness in providing information for Council’s financial planning decisions.

Further Budget Considerations

The above information details the procedural aspects of preparing the Draft 2019-20 Budget following existing practices, and highlights the major factors known at this time affecting the budget predictions.  These items are intended to create the base position from which Councillors’ input is required in order to prepare a budget that corresponds with Council’s priorities.

 

Further budget issues that are proposed to be addressed at the Operational Plan briefings in March and April 2019 are:

·        Analysis of Reserves which will indicate proposed programs and/or excess capacity to fund expenditure from Reserves;

·        Major Projects and their funding requirements;

·        Rating Policy which determines the relative share that will be contributed by Residential, Business, and Farmland properties;

·        Draft Fees and Charges, including Waste Charges under the new contracts;

·        Long term financial projections; and

·        Resource Allocation Requests (RAR).

 

It is suggested that the Operational Plan preparation process should proceed based on the above criteria.  This will allow draft documents to be created which will facilitate decisions regarding Council’s capacity to provide its diverse range of services, address the priorities for the City, and make any necessary adjustments.

 

Operational Plan Timetable

The proposed timetable for the development of the 2019-20 Operational Plan, based on the factors discussed above and the adopted Council meeting schedule for 2018, is outlined in the following table:

 

Proposed Timetable for Development of the 2019-20 Operational Plan

Key Dates

Action or Requirement

November 2018 to February 2019

·    Draft Operational Plan preparation

3 December 2018

Councillor Briefing

·    Rating Structure Review

4 March 2019

1st Council Operational Plan Councillor Briefing:

·    Confirmation that the initial Draft Plan and Budget reflects Council’s program and policy directions.

1 April 2019

2nd Council Operational Plan Councillor Briefing:

·    Follow up from Council's directions given at the first Workshop

·    RAR reviewed and confirmed

·    Revised draft of Operational Plan information and determination of priorities for resourcing where required

29 April 2019

Report to Ordinary Meeting:

·    Adoption of Draft 2017-21 Delivery Program for Exhibition

     (including the 2019-20 Operational Plan and Fees & Charges)

May – June 2019

Public Exhibition of Draft 2017-21 Delivery Program (including the 2019-20 Operational Plan and Fees & Charges)

24 June 2019

Report to Ordinary Meeting:

·    Adoption of 2017-21 Delivery Program (including the 2019-20 Operational Plan and Fees & Charges).

·    Making of 2019-20 Rates and Charges

Conclusion

If Council is in agreement with the broad approach outlined above, then Management will be well placed to continue the development of the Draft 2019-20 Operational Plan. Identification by Council of any particular issues to be considered and assessed in this process would further assist in this development.

 

This report initiates a series of discussions with Council that will ultimately lead to the development of a Draft Operational Plan for public exhibition and consultation.

 

 

 

RECOMMENDATION

That:

1.    The information contained in the report on 2019-20 Operational Plan - Budget Preparation and Settings be received.

2.    Council make initial identification of particular matters to be considered in the preparation of the Draft 2019-20 Operational Plan.

3.    Preparation of the Draft 2019-20 Operational Plan continue in the terms discussed in this report and outlined in the attached Annual Budget Guidelines & Settings.

 

 

ATTACHMENTS/APPENDICES

1.

Annual Budget Guidelines & Settings

32 Pages

Attachments Included

  


Ordinary Meeting                                                                                          17 December 2018

 

 

 

10

Delegation of Authority to CivicRisk Mutual to Tender   

 

Compiled by:               Matthew Bullivant, Legal Services Manager

Authorised by:            Andrew Moore, Chief Financial Officer

Stephen Britten, Chief Governance Officer  

 

Outcome

We have confidence in our Council

Strategy

Be open and fair in our decision making and our dealings with people

Service Activity

Administer risk management policies, systems and processes to promote a consistent approach to risk management, including independent review, to ensure first line controls are appropriate

      

 

Executive Summary

Penrith City Council is a member of CivicRisk Mutual, which is a joint venture of 17 Councils established to obtain insurance cover and provide risk management support. CivicRisk Mutual and its associated Liability pool of CivicRisk West, which is a joint venture of 11 Councils, has been operating continuously for 30 years and Penrith is a founding member.

 

This report details that a number of the service providers for CivicRisk Mutual and West are about to be reviewed and the services tendered.  It is recommended that Council endorse the tender processes and delegate, under section 377 of the Local Government Act the function of conducting and accepting all current and further tenders in relation to services provided to CivicRisk Mutual and West to the respective Boards.

 

Background

The establishment of the insurance mutuals was approved by the Minister of Local Government and the members are bound by the terms of a Deed of Agreement to work in partnership to manage risk and claims for the good of all. The operations are efficiently managed by a small administrative team which reports to the Board of Directors.  Penrith is represented on both the CivicRisk Mutual and CivicRisk West Boards with the Mayor, Councillor Ross Fowler OAM being the chair and Council’s Chief Financial Officer, Andrew Moore being a Board member. The Mutual is supported by a quality team of experienced service providers who are regularly market tested to ensure a high level of service.

 

Current situation

The performance of the service providers is monitored by individual service contracts and where appropriate the contracts are reviewed in line with the tender provisions of the Local Government Act.

 

The current contracts have been extended in recent years as a result of proposed Council amalgamations as the Board considered it was important to get some certainty on the impact before engaging new service agreements. Now that this issue is resolved it is time to review each contract arrangement.

 

Below is a list of service providers and the strategy for each review:

·    Actuarial - The service is due for review and the value of the service is above the tender limit. The Board has determined that the service be reviewed via a tender process in 2019.

·    Claims Management - The service is due for review and the value of the service is above the tender limit. The Board has determined that the service be reviewed via a tender process in 2019.

·    Brokerage - The service is due for review and the value of the service is above the tender limit. The Board has determined that the service be reviewed via a tender process in 2019.

·    Investment - The service is due for review and the value of the service is below the tender limit. As such, the Board will undertake an expression of interest process.

·    Legal services - The value of the service is above the tender limit; however, the service is not due for review as the current contracts have not yet expired. As such, no action will be taken at this time however the service will be reviewed via tender at the appropriate time.

·    Auditor - The value of the service is below the tender limit and the Auditor has been reappointed for a twelve-month period.

·    Valuation – This is a service and does not require review at this time and it is noted that the current valuer, Scott Fullarton Valuations is on the State Government approved contract service list. As such no action is required.

 

Recent legislative change to the Local Government Act have provided an opportunity for Councils to delegate the decision of tenders to the General Manager or other body, like CivicRisk Mutual and CivicRisk West.  The relevant Section of the Local Government is Section 377 of the Act, which authorises the Council to delegate decisions on tenders to the Board of CivicRisk Mutual and CivicRisk West.

 

Council Officers are considering all recent changes to the Local Government Act, including these changes to the delegation powers and are preparing a comprehensive review that will be reported to Council in early 2019.  This report recommends that Council consider delegating its tender function for all CivicRisk Matters to the Boards of CivicRisk Mutual and West, consistent with the long held delegation of the insurance and risk management functions. This is considered appropriate that CivicRisk Mutual and West make the decision of tender services as the Deed is established to authorise CivicRisk Mutual and West to obtain adequate insurance cover and manage claims on behalf of the members.

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Delegation of Authority to CivicRisk Mutual to Tender be received

2.    Council delegate its tender function for tenders that relate to CivicRisk Mutual and CivicRisk West to the respective Board under s377 of the Local Government Act while ever Penrith City Council remains a party to the Deed of Agreement.

 

 

ATTACHMENTS/APPENDICES

There are no attachments for this report.


Ordinary Meeting                                                                                          17 December 2018

 

 

 

11

Summary of Investments & Banking for the Period 1 November 2018 to 30 November 2018   

 

Compiled by:               Cheryl Freeburn, Operational Project Accountant

Authorised by:            Neil Farquharson, Financial Services Manager  

 

Outcome

We have confidence in our Council

Strategy

Manage our money and our assets to be sustainable now and into the future

Service Activity

Provide accurate information to Council and the community on Council's financial activities

      

 

Executive Summary

This report on the Summary of Investments & Banking for November 2018 is submitted for the purpose of financial accountability and to satisfy the investment reporting requirements of the Local Government (General) Regulation 2005 (clause 212), the Local Government Act 1993 (Section 625) and the Council’s Investment Policy.

 

The report certifies that the Council investments comply with the forms of investment made by order of the Minister under section 625(2) of the Local Government Act 1993. The current Ministerial Order was issued under Council Circular 11-01 on 17 February 2011.

 

The report provides a summary of investments for the period 1 November 2018 to 30 November 2018 and a reconciliation of invested funds as at 30 November 2018.

 

The investment returns versus the benchmark as a percentage for November 2018 are:

 

·    Council portfolio current yield (including FRNs)       2.67%

·    90 day Bank Bill Swap rate (Benchmark)                 1.94%

 

The report recommends that the information contained in the report be received.

Background

Attached to this report is a Summary of Investments including Economic Commentary for November 2018, Historical Investment Performance analysis tables and charts, a reconciliation of Invested Funds for November 2018 and various Investment Summary and Investment Portfolio analysis tables and charts.

CERTIFICATE OF RESPONSIBLE ACCOUNTING OFFICER

I hereby certify the following:

 

1.   All investments have been made in accordance with Section 625 of the Local Government Act 1993, relevant regulations and Council’s Investment Policy.

 

2.   Council’s Cash Book and Bank Statements have been reconciled as at 30 November 2018.

 

                                             

Andrew Moore

Responsible Accounting Officer

 

 

RECOMMENDATION

That:

1.    The information contained in the report on Summary of Investments & Banking for the Period 1 November 2018 to 30 November 2018 be received.

2.    The certificate of the Responsible Accounting Officer and Summary of Investments and Performance for the period 1 November 2018 to 30 November 2018 be noted and accepted.

3.    The graphical investment analysis as at 30 November 2018 be noted.

 

 

ATTACHMENTS/APPENDICES

1.

Summary of Cash and Investments November 2018

6 Pages

Appendix

  


Ordinary Meeting                                                                                                       17 December 2018

Appendix 1 - Summary of Cash and Investments November 2018

 

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ATTACHMENTS  

 

 

Date of Meeting:     Monday 17 December 2018

Report Title:            2019-20 Operational Plan - Budget Preparation and Settings

Attachments:           Annual Budget Guidelines & Settings



Ordinary Meeting                                                                                                       17 December 2018

Attachment 1 - Annual Budget Guidelines & Settings

 

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ATTACHMENT       

 

 

 


Date of Meeting:     17 December 2018

 

Delivery Program:   Outcome 7

 

Service:                   Financial Services

 

Report Title:             2018-2019 Voted Works